Santa Ana City Council
September 20, 2022

Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

WATER, SEWER AND PUBLIC WORKS PROGRAMS GRANT WRITING SERVICES RFP NO.: 22-064

Introduction and Background:

The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.5 square miles and a population of over 335,000 people.

The City of Santa Ana Public Works Agency is soliciting proposals from professional firms for grant writing services. The primary emphasis will be seeking grant related funds for Water and Sewer programs all other programs will be secondary.

In the past the City has utilized professional grant writing consulting firms on as needed basis to meet the goals and objectives of the City. The goals of this proposal for consulting services are to identify areas of funding needs, grant research and funding, development, and grant program administration and delivery to the City’s Public Works Agency.

In summary, the City of Santa Ana is soliciting proposals from qualified firms to provide grant writing services. This request for proposal (RFP) provides interested qualified firms with the information enabling them to submit a Service Bid Proposal and to provide the services described herein.

Description of Work:

The Consultant/s will seek funding opportunities primarily for water and sewer programs , secondarily for all other programs with an emphasis on securing funds for capital projects. The selected consultants are expected to search for relevant grant opportunities and inform the City of their applicability. When relevant grant opportunities are identified and approval to proceed is granted by City, the consulting firm shall prepare the necessary grant application documents and submit grant applications on behalf of the City for approval or fully support the City in applying.

All the work shall be coordinated with Public Works Agency personnel. The successful firm(s) shall have experience in grant writing, grant program development and administration for Federal, State, and Local entities including and not limited to:

• US Department of Commerce- Economic Development Administration (Public Works and EAA programs)
• US Department of Housing and Urban Development (CDBG) • US Department of Interior-Bureau of Reclamation
• California Department of Water Resources

City Council
20 –
66 9/20/2022

City of Santa Ana RFP 22-064

• California Water Quality Control Board
• California Water Resources Control Board
• Air Quality Management District (AQMD)
• Mobile Source Air Pollution Reduction Review Committee (MSRC) • State of California Department of Parks and Recreation; various programs and Bond Acts (Office of Grants and Local Services OGALS)
• State of California Natural Resources Agency
• State of California Coastal Conservancy

The funding sought is intended to support contemplated programs for, among other things:
• Recycled water
• Infrastructure replacement
• A utomated Metering Infrastructure
• Green infrastructure/solar panels
• Conservation/outreach enhancements
• Sewer septic tank removals/conversions
• Alternative (RNG/CNG/Propane) fuel vehicles/infrastructure • EV charger infrastructure
• Park Land Acquisitions
• Park Development (Capital Improvements)
• Park Deferred Maintenance Projects

The following are typical service and or items that the successful Consultant(s) will be required to provide for the City of Santa Ana.

Funding Needs Analysis – Conduct current funding priority needs analysis and identify new priority areas for funding in conjunction with Staff.

Outside F unding/On- Call Research – Conduct research and identify third-party funding sources that support the Public Works Agency, funding needs and priorities. This scope includes researching grant opportunities independently as well as any identified by the City.

Funding P
roposal Development – Provide proposal writing associated with funding applications on behalf of the City of Santa Ana, including the preparation of funding abstracts, production and submittal of applications to funding sources. The City understands that many applications require technical details,. City staff will provide technical data as necessary but it is expected that the consultant(s) will perform the majority of work required to generate funding applications. Once applications are finalized, consultant will provide a copy of each application package for funding to the City prior to submittal and review the package with City staff.

Pr
ogram Administration and Delivery – The Consultant(s) will be required to provide grant administration and coordination services as part of this proposal including , but not limited to , coordinating with City staff to provide expenditure reports and submit reimbursement requests, preparing Resolutions and Staff Reports for City Council consideration, coordinating with funding sources’ staff, and submitting periodic status update reports to City.

City Council
20 –
67 9/20/2022

City of Santa Ana RFP 22-064

On a monthly basis , the Consultant(s) shall provide the City summaries of potential funding opportunities. The summaries shall include, but not limited to the name of the funding agency, due dates for applications, eligibility, and program summary and funding level available.

City Responsibilities:

The City will provide information in its possession relevant to the preparation of the required information in the RFP. Availability of staff time to assist with the preparation of grant application documents is limited. Selected consultant is expected to perform a substantial amount of research and data gathering independently. City staff will provide system information and data as available in an effort to develop the best grant application package possible.

City Council
20 –
68 9/20/2022

EXHIBIT B

City Council
20 –
69 9/20/2022

City of Santa Ana

Proposal to Provide:

Water, Sewer, and Public Works Grant Writing
Services
July 25, 2022

Submitted by

Engineering Solutions Services, Inc.
23232 Peralta Drive, Suite 112
Laguna Hills, CA 92653
(949) 797-6055

City Council
20 –
70 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 2 Table of Contents

1. STATEMENT OF QUALIFICATIONS ............................................................................................ 3 A. COVER LETTER ........................................................................................................................ 3 B. AGREEMENT STATEMENT .................................................................................................... 4 C. UNDERSTANDING OF NEED ................................................................................................. 4 D. FIRM AND TEAM EXPERIENCE .......................................................................................... 15 E. RELEVANT PROJECT EXPERIENCE .................................................................................... 21 F. SCHEDULE ................................................................................................................................... 24 G. REFERENCES: ........................................................................................................................ 24

2. SCOPE OF SERVICES AND SCHEDULE .................................................................................. 25

3. FEE PROPOSAL ............................................................................................................................. 26 CERTIFICATIONS ................................................................................................................................... 27 APPENDIX ................................................................................................................................................ 31

City Council
20 –
71 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 3 1. STATEMENT OF QUALIFICATIONS
A. COVER LETTER
City of Santa Ana July 25, 2022
Attn: Kathia Reyes, Projects Manager
Public Works Agency
220 S. Daisy Ave; 1st Floor Reception, Administration Building Santa Ana, CA 92703
Re: Request for Proposals for Water, Sewer, and Public Works Grant Writing Services Dear Ms. Reyes
Engineering Solutions Services (ESS) welcomes the opportunity to submit this proposal to provide grant writing services for the City of Santa Ana (the City). Our goal is to bring in the maximum available grant funding for the City. Having secured more than $500 million in the past ten years in a variety of projects, we bring an unmatched level of experience to identify and assist the City with developing a strategic plan and prepare winning applications to ensure an expedited and successful funding award. ESS
What sets ESS apart is that we are not just a funding company but former municipal managers with technical and funding expertise that has earned deep-rooted relationships with funding agencies. As such, we are aware of upcoming funding opportunities and have been achieving the highest awards of projects by preparing credible reports and strategizing timely submittal of applications on behalf of our clients.

We are aware of the City’s focus on water and sewer, parks and public works projects and as it is demonstrated in our proposal, we have a proven track record in successful award of grants for the classifications of projects the City has listed. We will use our expertise to conduct a needs assessment and leverage our relationships with the funding agencies to identify grants, and work with City staff to secure those grants. We are also proficient in grant management and meeting compliance requirements of Federal and State funding. Effective, full-circle strategies like these are key to obtaining the most possible grant award funding for the City’s projects.

We have reviewed and understand all the proposal terms and conditions and acknowledge receipt of Addendum No. 1. As the Principal for ESS, I am fully authorized to legally bind ESS in agreements with the City of Santa Ana. I will serve as the program manager for this contract, and as the Principal of ESS (S-Corporation), I can be reached at (949) 637-1405 or via email at [email protected]. My project team and I look forward to working with you and all the City staff to develop a work plan that identifies grants that meet the short and long- term needs of the City and answering any questions you may have about our proposal.

Sincerely,

Sudi Shoja, PE
Principal

City Council
20 –
72 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 4 B. AGREEMENT STATEMENT
ESS is aware of all responsibilities and provisions outlined in the standard agreement and takes no exceptions.

C. UNDERSTANDING OF NEED
City of Santa Ana has been proactively seeking grant and alternative funding for ahead of the current environment with ample funding for infrastructure. City’s commitment to help its residents by obtaining grant funding has provided a significant contribution to implementing key capital projects while lowering cost of service. With all the federal and state budget funding for climate change and infrastructure improvements, City is in a very good position to align its objectives with those of funding agencies and attract more funding for its water, sewer, parks and a variety of public works projects.

ESS is a multi-disciplinary grant funding company and is one of the leading consultants in preparation of successful grants for the U.S. Bureau of Reclamation and other federal organizations such as EPA, Department of Parks and Recreation, FEMA/CalOES, and many other federal and state funding agencies. ESS team members have a diversified experience that ranges from planning and design of utility projects to emergency preparedness and parks and recreation projects. ESS has also been very successful in obtaining funding from new funding sources that will recommend to the City for consideration.  ESS obtained $9 million for the City of Carlsbad Veterans Park and the neighborhood improvements in two years.

ESS worked directly with local representative offices to identify potential projects for funding and prepare the application packages. We believe several City projects will be ideal candidates for this funding. ESS can work directly with the representative’s office to learn more about the local preference and tailor an application for funding. We stay updated with new developments in the federal and local funding arena and will be able to offer grant sources matching City projects The ESS team believes in a full-circle approach to obtaining grant funding. This approach and the methodology behind it will encompass all aspects of the grant research, application development and management services identified in the RFP.

1. Develop Funding Strategy
• Conduct funding research to identify grant resources including but not limited to federal, state, and local agencies, as well as private foundations that fund municipalities for opportunities that match a specific the City project or program, the City’s strategic goals, legislative platform, or policy objectives
• Research grant opportunities identified by the City
• Provide the City with a summary of potential funding opportunities relevant to its needs on an on-going basis

2. Grant Writing Assistance
• Identify projects and analyze components that not only meet the funding requirements but are likely to rank high for award

City Council
20 –
73 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 5 • Prepare support letters, resolutions and staff reports on an as-needed basis following the City’s preferred style
• Compose grant proposals on behalf of the City as directed, including all technical sections, preparation of budget and schedule, preparation of exhibits such as graphs and schematics, coordination with the City staff and compiling demographic data and other necessary items for grant applications
• Develop timelines and checklists to ensure timely grant completion and submission • Submit grant applications for review and comments by the City’s project management team
• Prepare Disadvantaged Community (DAC) related documentation using required funding agency portals
• Grant submission on behalf of the City

3. Grant Management Support
• Review the draft award agreements to identify all the general and specific requirements • Assist with the preparation and submittal of post-award reports and reimbursements that are required under the terms of the grant
• Track Disadvantage Business Enterprise (DBE) Requirements, perform American Iron and Steel (AIS) certification process, Buy America - Build America, monitor Davis Bacon Labor compliance requirements
• Participation in regulatory audit sessions

4. Optional Additional Services
• Provide design review and prepare specification sections to meet the terms of grant agreement and guidelines
• Assist in preparation of required California Environmental Quality Act (CEQA) • Prepare technical documents to support the grant applications and/or prepare RFP for technical services needed
Our goal is to bring in the highest possible amount of funding for the City. To achieve this goal, ESS brings its extensive experience and a highly qualified team to work closely with the City’s Project Manager to mold the City’s project components, to maximize eligibility and ranking under various funding programs.

We have the unique ability to distill and convey complex project information into funding agencies’ specific formats for grant applications. Our experience in coordinating, managing, and writing different types of applications has led to successful procurement of funding for many clients. Similarly, our experience with grant administration has enabled us to see another side of grant acquisition, wherein we can capitalize on this knowledge.

1. Develop Funding Strategy
The complex and elaborate process of obtaining funding can delay the ability to act. Our comprehensive knowledge of the funding process helps us conceptualize and develop an appropriate action plan, thereby maximizing success. We will identify eligibility requirements, likely availability of funding, terms, conditions, and other key parameters. Our step-by-step process to a successful application is shown in the following flow chart:

City Council
20 –
74 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 6 Identification Of Appropriate City Projects For Funding Once a Notice to proceed has been identified, Sudi Shoja will arrange a kick-off meeting with the City’s Project Manager and appropriate ESS staff to review and discuss the City’s project priorities, including the ones specifically mentioned in the RFP and CIP. Sudi will serve as a Project Manager and the point of contact for the City. She will assign task managers and grant writers as needed (if multiple pursuits are followed at the same time) to best meet the project deadlines.

We believe that one of our most important tasks is to work with the City to position the projects for maximum ranking for various grant opportunities. ESS is well qualified to achieve this goal as our staff not only been responsible for similar activities in their former positions, but they also have developed strong relationships with the funding agencies that allow us to learn about funding goals for future cycles and present them to our clients.

Working with the City Project Manager, we will review and discuss the current status of projects, available funding, established priorities, project planning and design status, management preferences and regulatory requirements. With our thorough knowledge of available and historical funding opportunities and our technical expertise in managing similar programs, we will be able to recommend a strategy and ranking of projects for funding pursuits. Based on our experience, we will also be able to offer cost-saving measures such as multi-year grants on a program level in lieu of individual projects that will reduce the regulatory burden of managing various funding agreements and the cost of preparation of applications and compliance monitoring.

ESS believes the City will be best served by working together to create a strategy that enables us to write winning applications that will maximize funding for the City while minimizing the administrative burden on the City staff.
 ESS was able to qualify the Santa Clarita Valley Water Agency for $30 million for recycling water
 Review of City of Hemet’s bond options and developing a funding strategy resulted in savings of more than $13.5million for the City. In addition, analysis of the City’s CIP program and the unfunded list of projects resulted in identification of more than $28 million in funding.

City Council
20 –
75 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 7  Working with the County of Orange, we recommended a strategy that resulted in submittal of an additional successful grant application for the same project, almost doubling the amount of funding County was expecting to receive.

Deliverable(s):
• Recommendation for Project Priority List with financial breakdown and timeline with pertinent information for funding pursuits.

Identification of Grant Resources
ESS team members keep up to date with the available Federal and State level funding alternatives for many types of grants, including water and sewer projects, as well as facility improvement and parks projects and energy savings for municipal facility updates. We attend various funding fairs, participate in providing input to guidelines for funding opportunities, and are subscribed to receive notices on available funding. ESS subscribes to various grant resources and will use this service to identify funding opportunities.

Established Relationships with Funding Agencies

We understand that successful grant funding consists of two-thirds planning and one- third writing. With that in mind, we pride ourselves in our close relationships with funding agencies. Those relationships, plus appropriate and meticulous planning, allow us to obtain key information about the successful awarding of grant funds. One of the tactics used to ensure this strategy’s success is to identify opportunities for in-person meetings with the funding agency when we are initiating a pursuit. We know this approach provides results from experience.

We have established relationships with the following funding agencies:
• US Bureau of Reclamation
• FEMA/CA Office of Emergency
Services (CalOES) Pre-Disaster
Mitigation and Hazard Mitigation
Planning
• California Department of Parks and
Recreation
• CA Public Utilities Commission
• Metropolitan Water District of Southern C
• Ocean Protection Council (Prop 68)
• State Water Resources Control
Board
• US Energy Commission
• California Department of Water Resources
• EPA
• US Department of Commerce –
Economic Development
Administration
• AQMD
• Various Conservancies and non-profit
advocacy organizations
We understand that the City has several key water and sewer projects and an aggressive Capital Improvement Program (CIP). ESS team members bring their extensive experience in developing and managing CIP programs to develop successful grant applications on behalf of our clients. Please see the table in the project experience section of this proposal as it provides a quick glance of our experience in preparation of grant applications for similar projects.

City Council
20 –
76 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 8  ESS was aware of the additional grant funding available to the SWRCB and as such aligned the submittal of its applications such that they were well ahead of the competition and received the due attention.
 When applying for stormwater grants for Coachella Valley Water District, ESS arranged a conference call with EPA staff to discuss the two top-priority projects for the District and receive key input from grant funding project managers.

We will then use our extensive experience to match the City’s projects with the available funding options and develop a matrix of all potential funding alternatives specifically to match the City’s projects that will serve as a tool for the project team and the City staff to use.

As an example, our team members have been providing the available grants services for water and sewer projects to WaterReuse members on regular basis and will continue to provide this information for this contract as well. Information could look like the following table, based on projects:

Local, State, and Federal Funding Opportunities
PROGRAM Total
Allocation
Funds
Offered
this
Round
Purpose

Eligible
Projects Status Anticipate
d Timeline Notes
SWRCB
Stormwater
Implementatio
n Grants/
Proposition 1
$200M $80M
Multi-
benefit SW
projects
that
respond to
climate
change, &
are
included in
an adopted
SW
Resource
Plan or
IRWMP
facilities
Implementatio
n projects
including but
not limited to:

Green
infrastructure;
SW capture;
SW treatment
Round 1
OPEN
TBD 2018:

Round 2
solicitations
for
implementati
on grants

Planning
grant
solicitatio
n closed
in March
($20M)
additional
round of
$100 M
for
implemen
tation
grants
anticipate
d
DWR Water
Use
Efficiency: CA
Revolving
Fund/ Prop 1
$10M $10M
Sustainable
funding
source for
urban water
use
efficiency
projects.

Dish/clothes
washer
upgrades;
Water-saving
plumbing
fixtures; Hot-
water
recirculating
pumps; Leak
detection,
irrigation
upgrades;
Solicitation
opening soon
Summer
2017: Loan
applications
due
$5M for
loans to
local
agencies
for water
efficiency
upgrades
; $5M for
loans to
customer
s for
onsite
projects
or leak
repairs
DWR IRWM:

Implementati
on Grants/
Prop 1
$418M
state-wide
$98M for LA
Region
TBD
Projects
and
programs
Surface
storage/GW
recharge;
Water
In
development
TBD: Round
1 solicitation
for
Public
comment
period
ended

City Council
20 –
77 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 9 We will evaluate the projects, review eligibility and potential project ranking, and provide recommendations to the City Project Manager, so that all relevant information is easily available to choose which grants to pursue.

 Our analysis of the unfunded plans of a project for the City of Palm Springs allowed us to recommend alternative grant opportunities that resulted in submittal of two additional successful grant applications, with $5.1 million awarded.  Review of City of Downey CIP program and unfunded list of projects resulted in identification of a grant programs for the City for up to $8 million in funding.

Deliverable(s):
• Funding Matrix identifying all available funding for the City’s Projects • Updated Funding Matrix on monthly or as-needed basis

2. Grant Writing Assistance
Once a funding source and a pursuit have been identified, ESS will arrange for a meeting and will come prepared with a Work Plan Structure (WPS), which is a matrix of the fund parameters.

ESS prepares a WPS for all funding pursuits based on the detailed analysis of the Notice of Funding Opportunity (NOFO). The WPS identifies detailed grant fund requirements and populating it will help identify the necessary documents and resources and areas of responsibilities between team members and internal deadlines.

The WPS will also serve as a tool for both the City staff and ESS team members to track the project progress and alignment with the funding. When developing the WPS, ESS will also note the implementation constraints that may have an impact on selection of the project elements. For example, most funding sources require that a grant agreement be in place prior to the start of construction. ESS will work with the City Project Manager to identify solutions and/or assist with reprioritization of the grant applications to meet the requirements.

Topics commonly found in the WPS include:
• Eligibility criteria • Matching funds
• Budget needs • Maps and pictures
• Project programming requirements • the City’s prior grant management record • Submittal requirements • Evaluation criteria
• Resolutions and approval letters required from the Board of Directors • Technical reports: Benefit Cost Analysis, Environmental Reports, Life Cycle Analysis • Project readiness: CEQA status, Feasibility studies, Project design reports • Support documentations: certifications, forms, project reports

A sample segment of a WPS appears below. It is organized for clarity and is an invaluable reference tool that is used throughout every project.

Deliverable(s):
• Work Plan Structure for the identified grant pursuit, such as the example below:
that support
IRWM.
conveyance;
Watershed
restoration/prot
ection
implementati
on grants
April 8,
2016

City Council
20 –
78 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 10 Targeted Approach for Maximum Scoring on Evaluation Criteria The first step for our targeted approach is to develop a full understanding of the project elements, project milestones, and available project reports. We will also study the previously awarded projects from the funding agencies and learn about the key points that may be overlooked for their simplicity. In developing the WPS, we will identify the primary and secondary evaluation criteria to help highlight the project strengths. We will work closely with the City Project Manager to identify the potential gaps, analyze alternatives, and recommend resolutions to minimize their impact. With this approach, ESS has added value for our clients:
 Review of City of Commerce projects resulted in changing the scope of work and a successful award of more than $1 million.
 Detailed evaluation of the grants has enabled us to advise the agencies if the project is not competitive and resulting in cost savings by not preparing grant applications.

WRITING-TO-WIN Approach
What sets us apart is that our grant writers are licensed technical experts in this industry and therefore have the ability to convey complex project information into the specific format of a grant application.

Using a targeted approach to analyze objectives and match goals to opportunities provides us with the details we need for our writing-to-win approach. Once a funding strategy is in place, the next challenge is to create a winning application. ESS brings its proven track record in creating an application package that will stand out among dozens, highlighting the project’s merit in full compliance with the instructions and limitations.

This approach uses a high degree of expertise and creativity. ESS understands that impactful illustrations transform well-researched information into powerful persuasion. ESS has used the Requirements BY Schedule

3.2 Project
Description
Template
Project sponsors must provide descriptive information on the proposed Small Starts project and the regional public transportation system. FTA uses the information in the Project Description Template to understand the project and to establish a database of project c
haracteristics and local contact information. All Small Starts project sponsors must submit ESS Week 1

3.3.1 Project
Identification
2-3 sentences on the essential characteristics of the proposed project (location, length, termini, number of stations, hours of service and frequency by time period) Week 1

3.3.5 Purpose of the
Project
Succinctly describe the specific ways that the proposed major transit investment will address the problems identified in the corridor. Week 1

3.3.6 Merits of the
Project
Describe how the project addresses the Purpose for the Project more effectively compared to other alternatives week 1 -2

3.4 Project Maps Week 1

3.4.3 Map Details:

Stations
Stations included in the project, marked in a distinguishable manner from existing transit stations and labeled. Stations with park & ride facilities should be further distinguished from others, either via markings or labels.

ESS Week 1

3.4.9 Map Details:

Legend A legend, scale and compass. ESS Week 1

3.6 Operations and
Maintenance
Costs

3.7 Capital Costs ESS Week 2

4.3 Cost Effectiveness Need to put in Trip information; Horizon Year; the project's annualized federal share.

See Page 16-17: F Y18 Reporting Instructions for the Section 5309 Small Starts Criteria. ESS/City Week 2 ItemA2:H3

1.0 Introduction

3.0 General Reporting
Must submit to FTA documentation summarizing how operating and maintenance costs were developed.

Additionally, the following considerations apply:
• System-wide and route level operating cost data (and factors) are typically available as part of ongoing o
perations planning.

Electronic maps must be submitted for inclusion in Annual Report on Funding Recommendations and/or posting on FTA website. Maps should be 8.5x11 and be able to be copied in grey scale. Typical orientation for N/S is portrait and E/W is landscape.

City Council
20 –
79 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 11 clarity of graphics and schematic drawings to show grant evaluators the client agency’s expertise and vision:
 For a Department of Water Resources grant, ESS
provided pictorial highlights of the project’s energy-
efficiency benefits matching the goals of the grant.
 For a cap-and-trade grant to reduce GHG emissions,
ESS replaced the executive summary with graphics
highlighting projects matching the grant focus, resulting an award of over $9 million.  For another project, ESS used an AQMD pollution map as a base and plotted all of the appropriate, completed energy-efficiency projects.
 ESS application was ranked as one of the best and posted on FHWA website. FHWA asked Sudi for input and used the format created by ESS in a grant application as a requirement for future cycles.

Quantitative Analysis and Technical Reports
Depending on the grant requirements, ESS will work with the City Project Manager to receive the available technical studies, environmental documents and plans and specifications. We will then use our highly experienced team members to complete the technical write-up sections of the grants. As needed, and upon the City’s direction, we will be prepared to perform additional technical research and analysis to supplement the effort.

The ESS engineering team has been directly responsible for implementation of various CIP programs for transportation and street improvements, water and sewer projects and facility management and will bring their expertise to articulate the technical information of the grants.

Our expert grant writers will review the project documents to highlight the project’s strengths matching the grant goals to achieve maximum ranking of the application.  Complex FEMA applications prepared by ESS have been approved by CalOES for funding.
 ESS prepared a successful and highly technical grant application for San Bernardino County Transportation Authority, providing detailed GHG reduction calculations, trip generation interpretations, and technologies for alternative fuel that resulted in a $30 million award.

Budget Analysis and Construction Planning
The ESS team will assist the City in identifying qualifying information to meet grant requirements for budgeting and construction planning. Budgets need to demonstrate project flexibility and scalability to make the grant applications more attractive and create opportunities to apply again even after a successful application’s award. Some areas of focus will include:
• Qualifying matching funds • Budget scalability
• Scheduling details • Implementation requirements for
allocation purposes

In one example of a successful
utility project, the technical
application for the $103 million
project received no comments
and was approved in record
time.

City Council
20 –
80 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 12 Disadvantaged Communities
Many funding opportunities allocate a certain percentage of the funding to projects benefiting DACs and therefore, it is imperative that the need and applicability is effectively demonstrated. For example, grants funded by the
Department of Water Resources have historically allocated a percentage of the funding to benefit the DACs. Claiming benefits to DACs requires documentation and substantiation of meaningful benefits, as well as explanation of the
methodology used for assuring accomplishment of those
benefits. This identification must be based on geographic, socioeconomic, public health, and environmental hazard
criteria (Health and Safety Code Section 37911).

ESS is acutely familiar with researching geographic equity and the degree to which the City’s DACs would benefit from a project. ESS will work with the City staff to identify projects in these communities and highlight the benefits in order to win the grant funding.  A successful application for San Bernardino County Transportation Authority demonstrated 41 DACs in the area.

Support Letters
Often, this aspect of a grant application is given only cursory attention and proves to be invaluable. At ESS, these potentially undervalued areas are key endorsements that ESS crafts in close cooperation with clients. ESS will recommend stakeholders to contact and will draft focus points that align with key ideas in the narrative and grant criteria so that support letters send strong, targeted messages.

Grant Application Review and Approval Process
For every project, ESS will assign a QA/QC manager, which is an important factor of a successful grant application. We will use our internal grant checklist to ensure the application package is ready for submittal. This process will follow the WPS and an internal guide for editorial quality.

To ensure grant applications are completed efficiently, ESS will arrange a meeting with the City Project Manager to answer questions, finalize budget, and schedule concerns and to further align the project with the grant goals and objectives. All final grant application packages will be submitted to the City for review and approval prior to submittal to the granting agency.

Deliverable(s):
• Final grant application package for submittal
• Status report on grant applications submitted
Technology

Many funding agencies have online grant submittal and management tools, including the DWR Bond Management System (BMS), California DWR’s Grants Review and Tracking System (GranTS), the State Water Resources Control Board’s Financial Assistance Application Submittal Tool (FAAST), and the federal government’s www.grants.gov website and the online
submittal platforms for IRWM, BOR and some parks grants.

Demonstration of low-earning jobs in
cities of San Bernardino and
Redlands for a successful award of
more than $9.2 million

City Council
20 –
81 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 13 BOR
 BMS

FAAST

IRWM

GranTS

Grants.gov

Furthermore, our team routinely performs grant management and administration services for funding by various agencies that utilizes some of the same portals.

Deliverable(s):
• Successful grant application packages for the City’s records • Submittal confirmations for the City’s records
Cultivating partnerships with other organizations
Both Sudi Shoja and Project Managers have extensive experience in managing multi- jurisdictional projects on behalf of various agencies. They have been able to create synergy between different clients to benefit all agencies and winning applications.  We have been leading the efforts for Chino Basin Water Conservation Authority to partner with Inland Empire Utilities Agency on two application projects, recently funded by MWD.
 ESS arranged for support letters from other utility agencies to support the Coachella Valley Water District grant application and coordinated the effort to obtain results of a demonstration project benefiting all agencies in hot arid regions.

3. Grant Management Support
ESS has provided grant management and compliance monitoring services for federal projects on behalf of several agencies since the start of our company. As you will read in the subsequent sections, ESS’s approach to grant management and compliance monitoring is holistic and ensures that all management and compliance tasks are met efficiency and promptly. Our approach can be broken down into the below general tasks which are as follows;

1. Grant Management and Development of Work Plan Structure (WPS) for each phase

2. Compliance with all applicable federal, state and local regulations

3. Technical Narratives for basis of the projects including scope of work as it corresponds to the funding requirements, damages incurred, cost and schedule

4. Develop templates for project reporting needs to streamline the process

5. Reimbursement Requests for all eligible costs and all the FEMA required forms

6. Progress Reports as need to include narratives on scope of work, budget, and schedule

7. Grant closeout process

8. Record retention and audits
Summary of our general services for grants management is presented below:

City Council
20 –
82 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 14  ESS provided a thorough review of agreements with BOR for LBWD, identifying the sections that need to be added to construction documents.  ESS has been providing compliance-monitoring and reimbursement services for City of Palm Springs’ $29 million wastewater treatment projects. In the final audit by the SWRCB, ESS was complimented by the auditors and received full approval of its processes.
 ESS has been providing successful grant compliance on a $280 million San Bernardino County Transportation Authority project that consists of more than 11 different funding sources.

Project Management
Status Reports
ESS will follow the City’s directions for timing and formatting of status reports and will revise it based on the input received from staff. The status reports in general will identify the following:
• Status of grant applications under development
• Submitted grant application details such as amounts, submittal dates and expected notices of funding
• Action items and timelines for tasks needing completion • Upcoming grant funding opportunities relevant to each project • Updates on any legislative items or funding opportunity guidelines affecting the City’s funding strategy plan
• Contract control information, responsible party and items needed from the City Deliverable(s):
• Comprehensive status Report on a periodic basis as determined by the City

City Council
20 –
83 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 15 Accountability
Simply put, we take ownership of our work. The ESS team is built on the principles of performing high quality work where the Principals are directly involved and accountable for the projects we submit. Working together, with transparency and cooperation between ESS and our clients, this overall approach to grant-writing contract projects have helped ensure our clients’ success.

4. Optional Additional Services
Additional Services
ESS staff are fully capable of bringing their extensive experience in design and construction of water utilities to provide additional services as needed. As former agency personnel, ESS team members are fully prepared to support the City Project Manager with all required analysis, reports, design review and specification sections, cost estimating, preparation of staff reports, and resolutions as needed.

ESS is also available to review the project documents prior to advertisement to make sure that specifications meet all the grant requirements such as those needed for Federally funded projects or EPA labor compliance requirements.
 SWRCB announced project readiness as a criterion for higher ranking 30 days prior to grant deadline. ESS staff used their technical expertise to prepare specifications on behalf of four agencies that all received the highest ranking and the requested funding.
 In an expedited grant application for the City of Santa Ana, ESS was tasked with preparation of all the grant requirement documents including CEQA, cost estimates and direct coordination with SCE and City’s consultants to finalize the technical reports for a successful award from BOR on a hydropower improvement project.

D. FIRM AND TEAM EXPERIENCE
Background
Engineering Solutions Services (ESS) was founded by Sudi Shoja, PE, a former City Engineer who has more than 29 years of experience in managing CIP and Water and Sewer programs of over $100 million. She founded ESS in 2012 with the goal of assisting local entities in achieving their goals in funding and compliance, program management, quality assurance/quality control, and project delivery. She leverages her successful experience with transforming the agencies where she worked from losing funding to securing the maximum grant funding possible, meeting the various funding agency requirements, and serving as examples for successful audit processes. As a result, she has earned a reputation that gained us our impressive repeat client list in a short timeframe. Included below are a few examples:
• ESS applications received over 30% of the awarded funds from Bureau of Reclamation for its clients in March 2022
• ESS applications received 20% of the awarded funds from Department of Water Resources for its clients in December 2021
• Received approval from WIFIA for over $50 million for two projects

City Council
20 –
84 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 16 • Unmatched experience in submital of successful
application for a variety of projects to Bureau of
Reclamation (BOR)
• Successfully awarded $39.2 Million in greenhouse
gas (GHG) reduction funding
• Prepared successful cogeneration project application
for $8 million in funding
• The SRF application package for $103 million to
SWRCB was approved in record time and with no
comments
• California Office of Emergency Services (CalOES) has
recommended multiple grant applications prepared for
seismic retrofit, climate change and sea level rise, fire and flood control to U.S. Federal Emergency
Management Agency (FEMA) for funding.
• Restructured a grant application for energy efficiency that resulted in more than $5.1 million of grant funding & $32 million in SRF funding for the City of Palm
Springs
• C
reated a funding strategy for the City of Hemet that
resulted in $6 million in savings and more than $15
million in funding
• Identified more than $20 million in water quality
grants for two agencies
• Successfully awarded Proposition 84 grants in two
cycles
• Successful management of various federal, state and
local grants for projects up to $280 Million through 11 different funding sources
• ESS arranged for a funding fair attended by SWRCB,
FEMA & County representatives
ESS is comprised of former
agency personnel who are
thoroughly familiar with the
intricate details of various
funding requirements and
excel at strategic planning for
clients to maximize the potential for securing grants,
successful management for meeting the requirements,
obtaining proper authorization and reimbursements and
positive audit process of the projects. ESS is certified as a We have secured over
$520 million for various
agencies in the past ten
years.

Our Clients
Served as prime or sub-consultant
City of Santa Ana
OCTA
City of Laguna Beach
County of Orange
City of Villa Park
City of Laguna Niguel
City of Irvine
City of Tustin
City of Newport Beach
South Coast Water District
City of Lake Forest
City of Laguna Woods
City of Carlsbad
City of Encinitas
City of Oceanside
Port of Long Beach
LA Metro
SBCTA
MSWD
CVWD
San Bernardino Municipal Water
Dept
SANDAG
City of Palm Springs
City of San Marcos
Los Angeles Metro
City of Redondo Beach
CA Earthquake Authority
City of Hemet
City of Perris
City of Banning
City of Richmond
SOCWA
Chino Basin WCD
Humboldt Bay County WD

City Council
20 –
85 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 17 Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) with 12 employees at its office in Laguna Hills.

Engineering Solution Services fully understands the inner workings of the regional and municipal government process. Comprised of former government engineering and traffic managers, we have been confronted with many of the same design, budget, schedule and project-delivery challenges that face our client governments.

This understanding allows our people to think like public agencies and address the challenges they are facing with proactive, well-planned, cost-efficient, and innovative solutions tailored to your needs. We approach every project strategically and scale our resources to fit the agency and scope of work.

ESS specializes in various funding resources, such as: CA Department of Water Resources Control Board for State Revolving Funds (SRF), Environmental Protection Agency (EPA), US Bureau of Reclamation (BOR), Title XVI, Integrated Regional Water Management (IRWM), Santa Ana Watershed Project Authority (SAWPA), Propositions 1, 13, 50, 68, and 84, Water Department of Water Resources (DWR), Infrastructure Finance & Innovation Act (WIFIA), FEMA related grants, Air Quality Management District (AQMD), Water Infrastructure Improvements for the Nation Act (WIIN), California Air Resources Board (CARB), Community Development Block Grant (CDBG), Commerce-Economic Development Administration, funding for brownfields and remedial services, Department of Parks and Recreation, Land and Water Conservation Funds, Natural Resources Agency, Outdoor Equity Grants, Recreational Trails Program, Urban Greening Project, Community Project Funds, Environmentally Enhanced Mitigations, Southern California Edison (SCE) and conservancies, Our services include: Fund Strategy Development, Grant Writing, & Fund Compliance We are committed to being accountable and sharing ownership of the product and service. We believe that successful projects are a result of a well-managed and motivated team. Our team members possess a proven ability to establish and implement best practices, maintain continuity and flexibility, and deliver timely responses. We offer accessibility to a network of experts to address unique needs.

We believe in doing the job right the first time. Our commitment to providing excellent customer service has gained us repeated clients and contracts. We understand the challenges and requirements of municipal governments since many of our staff have held senior and executive management positions with California cities, including Public Works Directors, City Engineers, Capital Project Managers, and Construction Managers. This background and experience is important because document preparation will require a high level of interaction with the state project managers.

ESS is the right team to provide the consulting services for identifying and securing grants, finalizing agreements and monitoring funding compliance. We work as your partner, incorporating grant funding conversations in the process of each project as early as possible in order to maximize the potential for planning grant funding as well as We strive to exceed
expectations, not just
meet them

City Council
20 –
86 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 18 implementation grand funding. Proprietary tools, such as our Work Plan Structure (WPS), in conjunction with our team’s extensive experience and relationships with funding agencies, make this process easy. ESS office consists of 12 people.

John Robinson Consulting (JRC) Subconsultant:

John has more than 25 years of experience in engineering consulting, construction management, project leadership/project management, operational/fiscal management and market sector strategy development focused most recently on obtaining local, State and Federal grants and/or loans for public agencies and special districts. He assisted in pre and post grant award administration managing the U.S. Bureau of Reclamation Title XVI funding, State Revolving Fund (SFR) Proposition 50, State Water Resources Control Board (SWRCB)Proposition 13, Department of Water Resources Proposition 84 Rounds 1-4, Metropolitan Water District of Southern California Local Resources Program and Recycled Water Retrofit Program monies in order to complete the approximately $182 million of storm water and recycled water projects for clients in southern California. He assisted in completing the coordination with the funding agency on behalf of clients including monthly reports, progress deliverables, proposed financial breakdowns and coordinating field meetings.

Our Core Business is Funding
Experience
The following highlights grants we have applied and/or managed in the last ten years:

City Council
20 –
87 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 19 Resumes of key people are included in Appendix.

Agency Projects Funding Sources Value(millions) City of Belvedere Sea Level Rise, Erosion Control Dept of Parks, FEMA/BRIC 26.00$ City of Carlsbad Parks, SCADA, Street Improv, CPF, ATP, HSIP, SWRCB 14.30$ C
ity of Commerce Traffic Signal Coordination HSIP 1.00$
Coachella Valley Water District AMI, Stormwater WIFIA, FEMA, BOR 58.50$ City of Downey Water Quality SWRCB 8.00$
Desert Water Agency Water/Energy Efficiency BOR 0.50$
City of Fort Bragg Water Supply Pipeline & Reservoir DWR/SWRCB 19.50$ City of Hemet Multiple Projects F lood, LPP, HBP, Prop 68 28.00$ Ctiy of Irvine Multiple Projects ATP, HSIP 2.00$
City of Long Beach Complete Street Project LPP 2.88$
Long Beach Water Department Parks, AMI, Wells, RW BOR, SWRCB, 12.00$ Mission Springs Water District Water/Energy Efficiency BOR 0.30$ City of Newport Beach Emergency Management FEMA/Cal EMA $ 9.00 Olivenhain Water District AMI BOR $ 0.50 Orachard Dale Water District Seismic Retrofit FEMA/CalOES 4.00$ City of Palm Springs WWTP, Cogeneration Project SWRCB SRF/GPR 37.00$ City of Petaluma AMI, RW DWR 11.50$
City of Redwood City RW & AMI SWRCB 7.00$
San Bernardino Associated GovernmentMultiple Projects/GHG Reduction TIRCP/DOT 39.20$ San Bernardino Municipal
Water Department
Recycled Water Expansion
Water & Sewer

FEMA, SWRCB

BOR, DWR
$ 21.00
City of Sacramento Parks, Water & Sewer, Storm water Parks, BOR, SWRCB 11.60$ City of Santa Ana RW, Energy, Water, Sewer Various 6.95$ Santa Clarita Valley Water Agency AMI, Wells, PFAS BOR, Title XVI 4.00$ South Coast Water District Water & Sewer SRF, BOR 103.00$ Turlock Irrigation District Parks, water/energey, Dams Dept of Parks, FEMA, BOR 3.70$ City of Tustin Multiple Projects ATP, HSIP $ 3.00 City of Vista Parks, Storm Water, Bike
Trails,Sewer, Streets
Prop 84, EPA, HSIP,
SWRCB

64.00$
City of Wildomar Storm Water, Bike Trails, Streets FEMA/CalOES, ATP, HSIP 2.70$ Total: 501.13$

City Council
20 –
88 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 20 City Council
20 –
89 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 21 E. RELEVANT PROJECT EXPERIENCE
Grant Identification, Writing, & Compliance Services, City of Santa Ana Utility Department, Santa Ana, CA (2017-Present)
ESS was selected in 2018 to provide needs assessment,
grant identification, grant writing and compliance services for the Water and Sewer services Department. ESS started by reviewing the City’s CIP and unfunded projects and
developed a funding plan by identifying grants. To date, ESS has prepared successful applications for Bureau of
Reclamation, CalOES, Proposition 1, and State Revolving Funds that are near completion for the following projects:

Grant
Amount Funding Agency Program
Projects
$5 million Bureau of
Reclamation
Drought Contingency 4 Well Projects
$1.5 million Bureau of
Reclamation
Water Energy
Efficiency AMI System
$10.1 million SWRCB DWSRF AMI - Pending
$5.2 million SWRCB DWSRF Well 32- In process
$75,000 SWRCB Prop 1 Water Recycle Master Plan
$100,000 SAWPA Well design
$75,000 Bureau of
Reclamation
Water Energy
Efficiency Irrigation Improvements
$1.5 million SWRCB CWSRF Septic to sewer- In process
$300k CalOES Community Power
Resiliency
Emergency Well Back-up
Generator
The above work has been completed since January 2018.

Wastewater Treatment Facility Upgrade, City of Palm Springs, Palm Springs, CA (2014- 2019)
Responsibilities for the City of Palm Springs began with preparation of SRF loan applications for the $29 million Wastewater Treatment Plant Upgrade & 8 million for a cogeneration project. We arranged for a meeting with the SRF management in Sacramento and provided a presentation that assured adding this project to the priority list. During the complex process for this project, we were able to provide continuous coordination with three state SRF project

City Council
20 –
90 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 22 managers and obtain approvals for every phase. This project was completed in March 2017.

In the process, ESS identified project elements that qualified for additional grants, resulting in successful award of more than $5.1 million in grants the City did not expect. We prepared Green Project Reserve grant funding application and exhibits for the following:
• Variable Frequency Drive • LED Lighting
• High Efficiency Motors • Combined Heat and Power Cogeneration • SCADA System Upgrade • Site Improvement
ESS also provided SRF compliance including project reporting, reimbursements, monitoring of AIS, DBEand prevailing wages that resulted in successful audit session. on behalf of the City.

Grant Writing Services, Long Beach Water Department, Long Beach, CA (2017-Present) ESS has been providing grant assistance services for each of the listed agencies that started with a needs assessment and review of the agency’s CIP projects and unfunded projects. ESS presented a funding strategy and matching opportunities to projects that was approved by the Long Beach Water Department (LBWD). ESS has prepared the following successful applications for LBWD:

Grant
Amount Funding Agency Program

Projects
$1.5 million Bureau of Reclamation WEEG AMI
$4.2 million Bureau of Reclamation DRP 4 Wells
$75,000 FEMA Training
Emergency Response
Training
$1.1.97
million BOR Title XVI
Park/Recycled Projects

ESS has been working with LBWD since December 2017 and ESS has been responsible for 100% of the work noted here.

Grant Identification, Writing & Compliance Services, San Bernardino Municipal Water Department, San Bernardino, CA (2018-Present)

ESS has been providing grant identification and writing services. ESS has been participating in several meetings with department director to identify fundable elements of a project and provide a funding strategy.

Grant
Amount Funding Agency Program Projects
$5.5 million FEMA Hazard Mitigation Seismic Retrofit of 4 reservoirs

City Council
20 –
91 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 23 $7.57 million SWRCB DWSRF Seismic Retrofit of 4
reservoirs
$9.9 million SWRCB CWSRF WWTP expansion
$3.4 million SWRCB DWSRF Water pipeline Rehabilitation
$2 million DWR Urban Multibenefit AMI System
$500,000 Bureau of
Reclamation WaterSMART AMI System

Grant Writing Services City of Carlsbad, CA (2019-Present) ESS worked closely with local representative offices and various City departments to identify projects that would rank best for selection and has been very successful in preparation of grant applications that resulted in funding allocations in both 2021 and 2022.

ESS has been working with various City Department to identify potential projects and grant opportunities for funding.

Grant
Amount Funding Agency Program Projects
$4 million Community Project Funds
Annual Allocation -
2022 Veterans Park
$5 million Community Project Funds
Annual Allocation -
2021
Neighborhood
Revitalization
$4.6 million SWRCB CWSRF SCADA System
$1.2 million FHWA HSIP multiple projects
$15 million Multiple agencies Pending Grade Separation

Grant Writing Services City of Sacramento, CA (2020-Present) ESS has provided the City of Sacramento’s Department of Utilities (DOU) with grant writing services for various projects and funding programs since 2020. ESS has been working with several City Utility and Parks Department staff to identify potential projects and grant opportunities for funding.

Grant
Amount Funding Agency Program Projects
$1.5 million BOR WaterSMART Well Improvement
$5 million Caltrans Clean CA Parks Expansion
$9.4 million SWRCB SRF Pump Station
$500,000 BOR Water/Energy Efficiency Turf Removal

City Council
20 –
92 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 24 F. SCHEDULE
All the above ESS team members are available and committed to delivery of the work described in this proposal. ESS team members have been working with each other for several years and we do not foresee a change for the duration of this contract. We will start working upon notice of award and complete the tasks within the specified time frame to meet City and funding agency requirements.

Availability Chart
Name & Designation Availability
Sudi Shoja, PE, FASCE 65%
John Robinson, Project Manager 60%
Carlos Pineda, PE 50%
Gary Sturdivan 50%
Tamim Atayee, PE 50%
Chenxia Li, Ph.D 70%
Antonio Shaibani, PE 60%
Anna Segur 70%
James Klueber 70%
Savannah Regan 70%

G. REFERENCES:

Below are the references for the above listed projects:

City of Santa Ana: Nabil Saba, PE/ Executive Director/ (714) 647-3378/ [email protected] Rudy Rosas, PE, Principal Civil Engineer/ (714) 647-3379/ [email protected] City of Long Beach-Water Department: Dean Wang, PE/ Water Resources Manager/ (562) 570-2311/ [email protected]
San Bernardino Municipal Water Department: Devin Arciniega/ Water Conservation/ Public Affairs Coordinator/ (909) 453-6052/ [email protected] City of Carlsbad: Jason Haber/ Intergovernmental Affairs Director/ (442) 339-2958/ [email protected]
City of Sacramento: Tyler Stratton/ Program Specialist/ (916) 808-1284/ [email protected]

City Council
20 –
93 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 25 City of Palm Springs: Donn Uyeno, PE / Principal Engineer/ (760) 323-8253/ [email protected]
THIS IS WHAT OUR CLIENTS SAY ABOUT US:

ESS really wants to help our City. Very organized and follow up is incredible. If you work with Sudi you will see that she makes every effort to be a huge support and not a burden. She takes care of her clients and you can tell she is passionate about what she does. ESS works to collect the information themselves instead of asking you for it and are very responsive when we have questions. ESS would be an asset to you. Kris Jensen, Public Works Director, City of Hemet
You couldn’t pick anyone better to help you get and find grant funding. A great resource that won’t leave you hanging once the grant comes in and would guide you through the process and be happy to answer any of your questions after the fact. Doug Erdman, Principal Civil Engineer, City of Lake Forest
She has been very responsive and has tried to keep all staff on track by checking in and urging us to keep the ball and direct contact with the project managers with the Green Project Reserve.

They are really on top moving. From a customer service prospective ESS has been great, and their services are pretty affordable. ESS has a good relationship of the timeline and has been helping to keep us all motivated. Erik Brown, Novato Sanitary District Sudi with ESS is an expert and is extremely knowledgeable on what pieces of the process will need to be put where, and in what order. Carefully orchestrated. Betty Burnett, General Manager, SOCWA
If you want to get grant funding, ESS is the expert and involved in the “grant community” and has been extremely successful. Larry Pierce, Public Works Director (former), City of Vista We had a wish list of the things we wanted to accomplish, and ESS found the funding which matched our goals most. ESS made it clear what we could actually apply for. ESS knows all of the ins and outs of the application process. The rules change all of the time, and ESS is quite knowledgeable. ESS is also very thorough in their follow through. Finding ESS has been a big plus for the City. ESS was highly recommended to us. Rick Moreno, Facility Manager, City of San Bernardino

2. SCOPE OF SERVICES AND SCHEDULE
Below table provides a general outline of the process and an approximate schedule for the deliveries. However, ESS has the depth of resources to provide grant applications in more expedited manner if needed.

Grant Application Development Process
Scope Outside Funding/On-Call Research: ESS will provide notification and summaries of all applicable grants to City Project
Ongoing
Scope Funding Proposal Development Developing overall grant outline; working with appropriate Department staff and team to determine writing assignments
Week 1-2

City Council
20 –
94 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 26 Task Review grant guidelines with City staff, review project and other relevant documentation, Identify eligibility & funding requirements, terms, conditions, and other key parameters

Deliverable Work Plan Structure to guide meetings and receive direction if moving forward with the grant application.

Task Request information on requiring long lead action items such as support letters, and resolutions.

Week 1-2
Task Locate, research, and analyze data in compliance with funders’ guidelines, including specific community information or other specialized items

Deliverable Provide draft support letters, council reports and resolutions Scope Provide budget guidance, prepare BCA in conformance with grant requirements, project records and City policies
Week 2-3
Task Review project budget against grant guidelines and information
Week 2- 3
Deliverable Draft budget information and Benefit Cost Analysis for City review

Scope Organizing facts, data, statistics and narrative collected and written as part of assigned projects and making those items available to the Department
Week 2-3
Task Draft various grant application sections
Task Prepare exhibits, attachments, forms and other requirements Task City review and finalize application materials based on input Scope Ensuring that all required components of proposal are included in submission, ensuring adherence to grant evaluation criteria Week 3-4
Task Continue to draft application, use internal grant application checklist and WPS outline to guide QA/QC

Deliverable Final application materials for review
Task City review and finalize application materials based on input Week 4-6 Task Ensure City has copies of all application materials Deliverable Final grant application package with all attachments and submittal confirmation

Scope Program Administration and Delivery Upon Grant
Award
Grant agreement negotiations, staff reports and resolutions Based on deadlines Submit status reports, reimbursement requests based on
funding agency requirements

Submit status of all funding pursuits to the City Monthly

3. FEE PROPOSAL
As directed in the RFP, the Attachment 4, Fee Schedule is submitted separately.

City Council
20 –
95 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 27 CERTIFICATIONS

City Council
20 –
96 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 28 City Council
20 –
97 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 29 City Council
20 –
98 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 30 City Council
20 –
99 9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 31 APPENDIX
Sudi Shoja PE, F.ASCE, Project Manager
Sudi brings more than 30 years of municipal engineering, grant and fund management experience. She has an extensive experience in securing and managing various federal, state and local funds, gaining successful audits in all cases. She has been responsible for budgeting, scheduling and implementation of annual funds of over $100 million for various agencies. Moreover, she has also held numerous leadership positions and served on committees with regional and local government, professional associations and philanthropic organizations to advance regional planning, transportation, policy issues and local interests.

Some of the grants she has successfully secured are: Bureau of Reclamation, FEMA and CalOES grants, State Water Resources Control Board,
Proposition 1, 13, 68 & 84, Ground Water Grant
Program, EPA Green Project Reserve, State Revolving
Funds (SRF), Water Infrastructure Finance and
Innovation Act (WIFIA), Local tax measures, and
funding for climate change, environmental and numerous
other grants from regional agencies. She is also very
familiar with reimbursement procedures.

The following are a sample of Sudi’s success stories
since 2012:
• Successful award on all Bureau of Reclamation
grants submitted to date.
• $50 million in WIFIA funding for two projects in
2018
• The $103 million application package was
approved in record time and received no
revisions.
• Identified Green Project Reserve application for
City of Palm Springs to bring in more than $5.1
million in grant funding.
• Award of more than $39 million in GHG reduction since 2016 Selected Project Experience
Grant Writing Assistance & Administration, Wastewater Treatment Plant and Cogeneration Projects, City of Palm Springs, CA
Responsible for coordination with state project managers to obtain approval for securing over $32 million of funding, $5.1 million in grants for SCADA, VFD, lighting, site development and cogeneration projects in just two applications on behalf of the City. Reimbursement for previously expended design and equipment purchases have been added to the project application. ESS has also been responsible for filing for all reporting, reimbursements and monitoring Buy America, DBE and prevailing wage requirements per EPA regulations for two successful audits by SWRCB.

As-Needed Grant Writing Services, Water and Sewer Department, City of Santa Ana, CA Education: MS, Civil Engineering,
Purdue, 1983
Registration: Professional Engineer
CA, 42958, 1986
Affiliations:
• American Public Works
Association (APWA);
• American Society of Civil
Engineers (ASCE);
• Woman in Transportation
International (WTS);
• Construction Management
Association of America (CMAA);
• California Emergency Services
Association (CESA)
Years of Experience: 30

City Council
20 –
100
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 32 Responsible for identification of grant funding opportunities, preparation of a funding strategy that identified over $20 million in grant funding, successful grant applications and compliance- management services for grants from for BOR, SWRCB, SAWPA for over $20 million in funding.

As-Needed Grant Writing Services, Long Beach Water Department, Long Beach, CA Responsible for identification of grant funding opportunities, preparation of a funding strategy and preparation successful grant applications for Bureau of Reclamation Drought Resiliency and Water Energy Efficiency Grant Programs, and Title 16 and compliance-management services for the Department. ESS has identified and applied for grants over 3.5 million since 2018.

As-Needed Grant Writing Services, Coachella Valley Water District, Coachella Valley, CA Responsible for preparation of successful applications to WIFIA for funding over $50 million for two projects. Also, prepared two successful applications for FEMA funding that were approved by CalOES to FEMA for funding, preparation of a successful application for AMI demonstration project from Bureau of Reclamation Funding

Grant Writing Services, Multiple Projects, City of Hemet Water Department, Hemet, CA Responsible for preparation of grant application packages for more than $10 million in grant and $18 million in SRF loan for Automated Water Metering, master plans. water distribution system upgrades and sewer collection system on behalf of the City.

Storm Water & Recycling Grants, City of Downey, CA
Responsible for identification & application of successful $4 million for stormwater quality project that and submittal of a grant application for a recycling project.

Grant Assistance Services, South Coast Water District (SCWD), Laguna Beach, CA Project manager responsible for securing the $103 million Clean Water Act state revolving fund loan from the State Water Resources Control Board. Coordination with state to obtain approval in record time. Preparation loan application materials for the District’s Tunnel Rehabilitation and Replacement Project and assisting staff with all the required resolutions and documents.

Provided on‐call grant tracking and grant writing support for the District.

Three Application Packages for Sewer Improvement Projects, City of Laguna Beach, CA Responsible for filing applications and coordination with State project managers to obtain approval for securing $10 million funding on behalf of the City. Projects involve upgrade of sludge export force main, treatment facility upgrades and sewer line rehabilitation throughout the City.

Fund Analysis and Grant Assistance, South Orange County Wastewater Authority (SOCWA), CA
Responsible for review of overall engineering projects and financing alternatives and establish funding mechanism to apply for SRF funding on behalf of interested member agencies.

City Council
20 –
101
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 33 John Robinson, PE, F.ASCE
Mr. Robinson has more than 25 years of experience in
engineering, construction management, project
leadership/project management, operational/fiscal
management and market sector strategy development
focused most recently on recycled water programs and
infrastructure. Mr. Robinson’s experience encompasses a variety of wastewater engineering, water reclamation and planning projects. The clients he has provided services to are mostly municipalities and cities in Southern California and Arizona.

Mr. Robinson provides technical direction and project oversight for the development of public infrastructure that includes pipelines, pumping stations, reservoirs, hydraulic structures, recharge basins, and wells. His technical expertise ranges from master planning and program management to final design and construction implementation. As a project manager, he has on numerous occasions successfully led my project teams to complete the work within the project budgets and time schedules and with a high degree of responsiveness to the clients.

Relevant Experience
Strengths include client and project management, development of strategic marketing plans/business development, leadership of staff, staff mentorship and guidance, verbal/written communications along with fiscal analysis and financial management.

City of Long Beach Grant Writing Services, Long Beach, Ca - John has been working with ESS on developing funding strategies and grant applications as needed that included Reclamation, SWRCB, and Title XVI.

Water Replenishment District, Los Angeles, CA - John has been assisting ESS on developing funding strategies for the new Reclamation – Title XVI PFAS treatment funding.

Chino Basin Water Conservation District, Chino, CA – John has been working with ESS and has been responsible for funding over $1 million for District’s key project.

Central Municipal Basin Water District, CA – As the District’s Engineer, John has been leading ESS’s efforts for developing a funding strategy and preparation of funding applications.

Easter Municipal Water District - John has been leading ESS’s efforts for preparation of a SRF application on behalf of the District.

Recycled Water Master Plan – City of Santa Ana, CA - John was a team member for preparation of the RWMP that was partially funded by SWRCB.

Whittier Narrows Water Recycling Project Phase IIA-Pipeline and Pump Station Project Manager responsible for the expansion of the Upper San Gabriel Valley Municipal Water District’s recycled water system. The facilities for the project include a pump station and EDUCATION:

B.S., Civil Engineering,
California State University,
Long Beach, 1993
REGISTRATION:

Engineering-in-Training,
California, Registration No.
109865, 1997
Professional Engineer – CA
(pending)

PROFESSIONAL
AFFILIATIONS:

American Society of Civil
Engineers
California Water Environment
Association – Los Angeles
Basin Section
Orange County Water
Association
Water Environmental
Federation
WateReuse Association –
Inland Empire and Los
Angeles Chapters

City Council
20 –
102
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 34 reservoir at the County Sanitation Districts of Los Angeles County Whittier Narrows Water Reclamation Plant and approximately 18,000 linear feet of pipeline.

City of Industry Water Recycling Project Phase IIB-Pipeline, Reservoirs and Pump Station Project Manager responsible for the expansion of the Upper San Gabriel Valley Municipal Water District’s recycled water system. The facilities for the project include a two pump station, two reservoirs in the City of West Covina and 24,000 linear feet of pipeline.

City of Industry- Recycled Water Pump Station No. 1
Senior Manager responsible for the preliminary design expansion of the Recycled Water Pump Station No. 1 located at San Jose Creek Water Reclamation Plant. The facilities included hydraulic modeling, structural, electrical and civil/mechanical improvements.

Terminal Island Treatment Plant Evaluation, City of Los Angeles Bureau of Engineering Project Engineer responsible for the evaluation of the viability of operation of the Terminal Island Treatment Plant. Recycled water evaluation leader with the project including conducting a series of public workshops with interested stakeholders to evaluate the TITP facility with regards to costs, operation, and long-term compliance with future treatment options and permitting requirements.

Program Management, San Jose Creek Water Reclamation Facility Feasibility Report, Upper San Gabriel Valley Municipal Water District Project Manager responsible for the evaluation of multiple technologies, including microfiltration, reverse osmosis, and UV for further treatment of Title 22 recycled water for discharge to the San Gabriel River. The advance wastewater treatment evaluation including evaluation of pollution prevention program and layout of a 12-MGD facility on limited space at the San Jose Water Reclamation Facility.

RP-1 Modifications, Inland Empire Utilities Agency Responsible for the RP-1 Dechlorination and Solids Process Upgrades Project as well as the Asset Management Project. The work encompasses conceptual design, detailed design, specifications, drawings and office engineering. The dechlorination station requires capacity expansion for the planned increased in wastewater reuse. The digester gas handling facilities will be expanded to 1300 scfm for improved hydrogen sulfide, humidity, VOC and siloxane removal. Gas handling upgrades will also include a 20,000 cubic foot digester gas holder and ultra-low emissions gas flare. Filtrate from the dewatering building will also be equalized for better flow management.

City of Rialto WWTP No. 5 Expansion, Chevron Energy Solution As the Principal in Charge for the City of Rialto WWTP No. 5 Expansion which is increasing from 6 MGD to 12 MGD including one primary, two aeration basins, two secondary and full integration with the existing facility. Responsibilities include project management, supervision of design, client coordination, meeting attendance.
6-Inch Export Sludge Force Main Replacement, South Coast Water District/Aliso Water Management Association Project Engineer responsible for the design of approximately seven miles of 6-inch primary sludge force main in an environmentally sensitive regional park and City of Laguna Niguel Park. The design involved two creek crossings, a minor highway crossing, interface with the existing plant facilities, civil grading, and pigging equipment modification.

Project Manager, Biosolids Strategic Plan, South Orange County Wastewater Authority, CA Developed a biosolids management strategy utilizing current findings on disposal and composting alternatives, including consideration of local facilities totally for SOCWA and opportunities with other local agencies.

City Council
20 –
103
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 35 Carlos Pineda, PE, Senior Civil Engineer

Carlos is a registered civil engineer in the State of California with over 38 years of experience in civil engineering and project management. He has extensive experience working for both private and public sectors. His private sector design experience covers a wide range of projects including
residential master planned communities and “in tract”
residential improvements. His public works design experience covers a wide variety of projects including the improvement of major arterials, secondary highways and collectors, flood control and drainage projects, ADA retrofit, and safe routes to school projects.

Relevant Experience
Trail Restoration Project, City of Huntington Beach, CA Carlos has been responsible for successful development of a conceptual plan for the Shipley Park trail project that met the approval of the Parks Board members. Carlos then prepared the application for the California Department of Parks and Recreation

Linear Park and Trail, City of Seal Beach, CA
Responsible for development of a grant application for
development of a linear park to achieve trail connectivity that included research and preparation of the narrative and all the Clean CA Grant requirement for the Project.

Park Expansion Project, City of Sacramento, CA
Responsible for development of a conceptual plan and preparation of the narrative and all the Clean CA Grant requirement for the Project.

Landscaping Restoration, City of Seal Beach, CA
Preparation of a grant application package for the median landscape retrofit for the City of Seal Beach for conformity with Caltrans requirements and City General Plan. .

Recycling Water Projects, Central Basin Municipal Water District, CA Responsible for preparation of 3 application packages for cities of Downey, Southgate and Bell Gardens. Developed cost estimate and the grant application for submittal on behalf o the agency.

LOSSAN Corridor, Peer Review, Hydrology & Hydraulics, San Diego, CA As part of RailPros Team, Carlos has been providing peer review on Civil engineering plans for several portions of the LOSSAN Corridor project.

Metro- Metrolink Station Location Studies, Los Angeles, CA ESS served as a sub consultant and provided site study and study the utility constraints involved.

This study included four stations and multiple alternatives for each location. The utility study included coordination with various stakeholders such as cities, and SCE.

Education: MS, Civil Engineering –
Structures, California State University,
Long Beach

MBA, Business Administration, University
of Phoenix

BS Civil Engineering (Cum Laude), Virginia
Polytechnic & State University, Blacksburg,
Virginia

Years of Experience: 38+

Registrations:

Professional Engineer, California (38639)
LEED Accredited Professional, U.S. Green

City Council
20 –
104
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 36 Senior Project Manager – Community Development/Transportation (Stantec) As a Senior Project Manager he was responsible for the marketing of Engineering Services to municipalities and other private clients such as developers, builders and architects. Responsible for the management of Projects including close coordination with clients and with the Project team, responsible for executing the project, producing and submitting deliverables and meeting the budget and schedule established in the contract.

Supervised engineers in the preparation of Plans, Specifications and Estimates (PS&E) for the construction of Civil Engineering projects, including residential subdivisions, public works projects and community parks. Provided Quality Assurance and Quality Control for the Projects. Also, provided clients with engineering support during the Construction Phase of the projects, including responding to RFI’s, plan revisions, review of submittals etc.

Sample Projects:
• Butterfield Stage Road Phase III Improvements, Temecula. • Lincoln Park ADA and Landscape Improvement Project, Pomona. • Boys and Girls Parking Lot Improvements, San Clemente • Camino De Los Mares Improvements, San Clemente
• Cress Street Sidewalk and Retaining Wall Improvements, Laguna Beach. • Queda Way Drainage and Retaining Wall Improvements, Laguna Beach. • Village Pond Park Improvements, Lake Forest
• NW Open Space Park, San Juan Capistrano
• Avella Apartments, Irvine, The Irvine Company
• Los Serranos Infrastructure Improvements -Safe Routes to Schools Program Phase 3, Chino Hills
• Project Manager for Various CIP Projects for the City of Pomona. – Staff Augmentation

Director of Engineering (CivilSource)
As a Director of Engineer was responsible for the marketing of Engineering Services to municipalities and other private clients. Responsible for the management of Projects including close coordination with clients and with the Project design team, responsible for executing the project, producing and submitting deliverables and meeting the budget and schedule established in the contracts. Supervised engineers in the preparation of Plans, Specifications and Estimates (PS&E) for the construction of Civil Engineering Public Works projects.

Responsible for providing quality assurance and quality control for all projects. Also, provided clients with engineering support during the Construction Phase of the projects, including responding to RFI’s, plan revisions, review of submittals etc. Assisted in providing civil engineering assistance to Cities as part of Staff Augmentation, this included providing engineering advice and plan checking for ongoing permit applications.

Sample Projects:
• Cerritos Avenue Widening Project, City of Cypress.
• SR2S Hermosa View Improvements, Hermosa Beach
• Retaining Wall Improvements – Moulton Parkway, County of Orange • Mermaid St. Sidewalk and Retaining Wall Improvements, Laguna Beach • Project Manager for Various Projects for the City of Laguna Woods. – Staff Augmentation

City Council
20 –
105
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 37 Director of Engineering – Vice President of Engineering (PENCO Engineering) As a Director and Vice President of Engineering was responsible for the marketing of our Engineering Services to municipalities and other private clients such as developers, builders and school districts. Responsible for the management of Projects including close coordination with clients and with our Design Project team consisting of project manager, project engineers and designers, responsible for the
execution of the projects, submittal of the agreed deliverables and meeting the budget and schedule established in the Contracts.

Supervise project managers, engineers and designers in the preparation of Plans, Specifications and Estimates for the construction of Civil Engineering projects, including residential subdivisions, school facilities, public works projects and community parks. Provided Quality Assurance and Quality Control for the Projects. Also, provided clients with engineering support during the Construction Phase of the projects, including responding to RFI’s, plan revisions, review of submittals etc.

Sample Projects:
• Village at The Park Residential Community, Camarillo, DR Horton • Portola Parkway Infrastructure Improvements, Irvine, The Irvine Company • Jeffrey Parkway Infrastructure Improvements, Irvine, The Irvine Company • Citywide Sanitary Sewer Improvements Project Group 5, Lincoln Ave -between Gilbert St. and Magnolia Ave, Anaheim
• Parking Lot Reconstruction and ADA Improvements - Carmelitos and Harbor Housing Developments, County of LA - Community Development Commission • Construction Technology Building and East Parking Structure, City of Los Angeles, LAUSD • Mater Dei High School Athletic & Aquatic Complex, Santa Ana, The Austin Company • 9th Street Span Elementary School, Quatro Design Architects, City of Los Angeles, LAUSD

City Council
20 –
106
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 38 Tamim Atayee, PE, F.ASCE, Senior Project Manager
Mr. Atayee is a registered professional engineer with 31 years of experience. Tamim works as a technical expert for grant applications that involve expertise in hydraulics, hydrology, water resource engineering, flood hazard mitigation, scour, sediment transport and stormwater management. He is a skilled designer and a capable manager and has authored many technical papers. Mr. Atayee is experienced in both numerical and physical modeling of hydraulic problems and has, amongst other things, developed hydrology and hydraulics software used as standards in the industry. As a subcontractor to the Western US Technical Evaluation Contractor to FEMA, he reviewed several map revision processes, such as Letters of Map Revisions, for projects that impacted flood hazard areas. On the other end of the process, as the technical representative for applicants, he successfully secured approval of several map revisions for land developers, public agencies, and mine property owners.

Tamim’s expertise and knowledge assist us in preparation of high- quality technical reports for grant applications that result in minimal comments and expedited review of applications.

The following are Tamim’s experiences and skills:
• Expert in preparing FEMA related grants related to flooding • Technical expertise that lend to writing highly qualified & credible reports for grant applications
• Trusted expert working with various Caltrans districts GPR application
• Extensive experience in hydraulics, hydrology, water resource engineering, flood hazard mitigation, scour, sediment transport and storm water management.

Relevant Work Experience
Storm Water Grants, Coachella Valley Water District, Coachella Valley, CA
Technical expert in development of successful intent letters and grant applications on two top priority projects for the district. Review of District documents and recommendations and preparation of grant sections to meet the funding goals.

FEMA Grant Applications, Coachella Valley Water District, Coachella Valley, CA
Responsible for review of agency documents for the two regional storm drain projects and preparation of successful phase I grant applications. Preparation of technical sections and interpretations to match the funding. Development of required technical documents for the Benefit Cost analysis.

Sustainability Grants, Port of long Beach, Long Beach, CA Responsible for preparation of technical documents and all the necessary justifications for a sustainability grant funded by Homeland Education
MS Civil Engineering – Water
Resources, The George
Washington University
BS Civil Engineering, Old
Dominion University
Registration Professional
Engineer – California, Colorado,
Virginia
Years of Experience: 31
Instructor of Excellence (2009,
2010, 2011, 2012), National
Highway Institute
Fellow (F.ASCE), American
Society of Civil Engineers (ASCE)
Distinguished Engineering
Educator, Lifelong Learning
Award, American Society of Civil
Engineers, Orange County
Branch
Outstanding Engineering
Merit Award, Orange
County Engineering Council
Outstanding Engineer of
Merit Award, American
Society of Civil Engineers,
Orange County Branch
Outstanding Civil Engineer
in Community Service,
American Society of Civil
Engineers, Los Angeles
Section
California Emergency Services
Association (CESA)

City Council
20 –
107
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 39 Security. Review of agency documents, preparation of cost estimates, back up documents, exhibits and other information as needed
Flood Assistance Grant Program, City of Wildomar, Wildomar, CA Prepared Benefit Cost Analysis (BCA), technical reports, cost estimate and all back up documentation.

Otay River Bridge, San Diego, CA
provided hydrologic, hydraulic and scour engineering services to assist with the design of the new State Route 125 Toll Road Bridge over Otay. The objective of the project was to characterize the hydraulics and scour potential and develop countermeasures to sustain the erosive forces to which the bridge substructure would be subjected.

Alta La Jolla Restoration, San Diego, CA
Responsible for independent assessment of the hydrologic, hydraulic and channel stability of outlet channel of a storm drain system in the private development, Alta La Jolla in San Diego, California. The objective of the project was to characterize the drainage and develop a concept to stabilize the eroded outlet channel.

Caltrans Drainage Law & floodplain Issues Course Development & Delivery, CA Responsible for development of two one-day courses and delivery to various Caltrans Districts in the state. Class material was developed for highway designers to discuss hydrology and hydraulic & identify issues pertaining to floodplains and effective discharge, minimize liability to public agencies short courses for FHWA, and Caltrans
Caltrans Expert Services, San Bernardino County, CA
Provided expert witness services to the San Bernardino office of Caltrans for a successful conclusion of the case. The area of expertise included hydrology, hydraulics and sediment transport for the flood damage analysis of Lobecks Pass in a lawsuit case against Caltrans by Pacific Gas & Electric Company. This project involved providing court testimony, and forensic analysis of the historical records

City Council
20 –
108
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 40 Chenxia Li, Federal Funding Expert
Chexnia has over 20 years of experience and an
extensive background in the capital planning process
and in developing long-range capital improvement
programs including regional and agency-wide
transportation planning. She has successfully secured
and managed various federal, state, and local funding
measures including FTA/FRA/FEMA/Caltrans, Highway
Rail Crossing Safety Account (HRCSA), Highway Safety
Improvement Program (HSIP), High Priority Projects
(HPP), Transportation community and many other
grants.

Chenxia has been responsible for performing policy and financial analyses, negotiating agreements with FTA/FRA and other funding agencies, as well as the preparation and presentation of reports to agency board of directors.

James is highly skilled in identifying appropriate measures, policies and procedures to comply with federal, state, regional, and county laws, regulations, and environmental mandates.

Relevant Experience
San Bernardino GHG reduction Strategy, TIRCP 2018 Grant Application Package, San Bernardino County Transpiration Authority, San Bernardino, CA Responsible for development of a successful grant application package for two significant projects in the region, meeting with CalSTA, preparation of GHG reduction and all write up. • GHG reduction demonstration project
• Bus Rapid Transit Services

Redlands Passenger Rail Project, San Bernardino County Transpiration Authority, San Bernardino, CA
Funding expert responsible for preparation of TIRCP, PTC and FTA grants for the $280 million project. Facilitated meetings with grant funding agencies, prepared agendas and presentation topics. Researched the available documents and prepared successful grant application packages. Advised on negotiations, grant agreements, and reporting needs.

Grants Manager, San Diego North County Transit District (NCTD), Oceanside, CA Responsible for final QA/QC during the BOR WaterSMART Drought Resiliency Projects grant writing process and assisted with various research, mapping, and grant writing tasks in order to submit the application promptly. Worked on 4 applications simultaneously and submitted all applications successfully and on-time. Each application was for $2 million in federal grant funding.
• Administered NCTD grant programs and managed grant staff. Performed strategic, programmatic, and detailed grants management of NCTD’s federal, state, and local grant programs.

Education: Ph.D. in Planning,
University of Southern California,
1992

Master of City Planning, University of
California at Berkeley, 1985

Bachelor of Engineering, Tongji
University, Shanghai, China 1982

Years of Experience: 22

City Council
20 –
109
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 41 • Coordinated with the San Diego Association of Governments (SANDAG) to forecast grant revenues for five-year capital improvement program. Developed recommendations to assign the grant funds to the capital and planning projects. • Worked with the Federal and State funding agencies for grant application/ amendments/closeout. Managed grant programs for requirements compliance. • Maintained grant database using the JD Edwards system to ensure accuracy and grant compliance.
• Prepared the required project progress reports, financial status reports, and grant closeout reports. Ensured timely processing grant billings; reviewed the project expenditures against the approved project scope and in compliance with federal, state and local funding requirements; and validated appropriateness of supporting documents and justifications.
• Developed and revised grant management procedures and the board finance policies.
• Responsible for the SAFE schedule and the required single audit schedules. • Prepared responses to the FTA Triennial Review and Enhanced Technical Capacity Review.

BOR WaterSMART Water Energy and Efficiency, Santa Clarita Valley Water Agency, Olivenhain Municipal Water District, Desert Water Agency, City of Santa Ana, San Bernardino Municipal Water District
Responsible for final QA/QC during the BOR WaterSMART Water Energy and Efficiency grant writing process and assisted with various research, mapping, and grant writing tasks in order to submit the applications fully and promptly. He worked on 6 applications simultaneously for this opportunity. Each application applied for $500,000 federal grant funding.

Grants and Strategic Development Planner, Southern California Regional Rail Authority (SCRRA)
• Coordinated with FTA/FRA/FEMA/Caltrans on the grant administration, led FRA/Caltrans quarterly reviews, analyzed federal and state transportation policies and funding programs, and communicated with staffers on grant issues. • Worked with Engineering Department and Program Management Office on the programmatic issues pertaining to the capital rehabilitation and improvement projects, and prepared grant applications by closely working with the stakeholders. Participated in monthly project managers’ meetings, worked with all necessary parties to ensure implementation of grant- funded projects in compliance with the grant requirements and grant contract provisions. • Administered federal and state grants; prepared the grant fact sheets to disseminate grant information; tracked contract commitments and expenditures; prepared project progress and financial reports; responded to the grantors’ inquiries concerning grant compliance issues; performed the grant closeouts; and responded to the audit requests.
• Tracked grant balances; reviewed proposed changes to the project scope to ensure consistency with the funding agreements; reviewed and validated the eligibility of project budget reallocations by fund source and by project; and ensured the grant records being updated with a documented audit trail.

City Council
20 –
110
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 42 • Performed timely and comprehensive analysis of capital budget versus actual expenditures at the project level and program level, and performed monthly, quarterly, and year-end reconciliations.
• Maintained detailed grant records on all capital projects to ensure accuracy and integrity of the accounting records in the Oracle Financial System and reconciled the grant records.
• Participated in various cross-functional meetings and task forces within the agency to address capital budgeting, financial analysis, allocation initiatives, and other funding and capital activities.

Senior Capital Planning Specialist, Alameda-Contra Costa Transit District, CA • Worked with project managers to develop project scope, budget, financial plan, and delivery schedule to ensure the award of grants; prepared environmental documents for categorical exemptions; and managed the grants by closely working with the funding agencies to ensure implementation in compliance with the grant requirements and the government regulations.
• Led agency’s capital planning process and developed long-range capital improvement programs (Regional Transportation Plan, county’s State Transportation Improvement Program, Countywide Transportation Plan and Measure B Reauthorization Expenditure Plan) and short-range capital plans. • Administered agency’s federal grant programs (2006-2011) and state grant programs (1995-2010); developed grant proposals, prepared grant applications, coordinated with the funding agencies to expedite award of grants; and performed post- award grant management.
• Communicated regularly with the agency Board of Directors and Executive Staff regarding funding issues, prepared and presented reports and Board items, and performed policy and financial analyses at the request of the Board Directors and General Manager.
• Provided fiscal oversight of the grant implementation, set up grants in the PeopleSoft Financial System, tracked funding commitments, reviewed and validated requisitions, monitored grant expenditures and balances at project level and in aggregate to ensure grant implementation on budget and on schedule, prepared project progress reports and financial reports. • Coordinated the FTA audits, led FEMA/CalEMA performance reviews and Air District‘s grant audits, and responded to the audit requests for grant information (CAFR and single audit).

City Council
20 –
111
9/20/2022

Proposal to Provide Water, Sewer, and Public Works Grant Writing Services 43 James Klueber, Analyst
James started his career as an analyst specializing in
various water resource investments and is very familiar with Californian water law, water systems,
federal/state/local management plans, and water
infrastructure. He is a team player and brings his can-do attitude to work every day. Currently, his primary role at ESS is to provide grant compliance monitoring, QA/QC support for all grant applications and funding opportunities. His work ethics coupled with his passion for helping build stronger communities is demonstrated in his work and aligns with our ideals and qualities at ESS.

James is highly skilled in identifying appropriate measures, policies and procedures to comply with federal, state, regional, and county laws, regulations, and environmental mandates.

Relevant Experience
Clean Water State Revolving Fund – Cities of Sacramento and Carlsbad, Valley Sanitary District, CA James has been working on submitting CWSRF applications to upgrade various components of wastewater treatment systems ranging from $4.5 to $35 million projects.

Local Partnership Program (LPP) Grant, City of Carlsbad and Long Beach, CA Responsible for final QA/QC during the LPP grant writing process and assisted with various research, mapping, and other tasks in order to submit the application fully and promptly.

FEMA/CalOES Grant Applications, Cities of Pasadena, Sacramento, Belvedere, Oceanside, CA
Responsible for preparation of supporting documentation and estimates for a variety of projects including seismic retrofit of Dam structures, City Hall and parking structure, bridge, reservoirs, and a sea wall project that met the approval of CalOES.

Grant Compliance – City of Santa Ana, CA
Responsible for compliance of multiple projects with multiple sources of funding, preparation of progress reports and reimbursement forms.

BOR WaterSMART Drought Resiliency Grant, Long Beach Water Department, Santa Clarita Valley Water Agency, City of Santa Ana, City of Sacramento, CA Responsible for final QA/QC during the BOR WaterSMART Drought Resiliency Projects grant writing process and assisted with various research, mapping, and grant writing tasks in order to submit the application promptly. Worked on 4 applications simultaneously and submitted all applications successfully and on-time. Each application was for $2 million in federal grant funding.

BOR WaterSMART Water Energy and Efficiency, Santa Clarita Valley Water Agency, Olivenhain Municipal Water District, Desert Water Agency, City of Santa Ana, San Bernardino Municipal Water District
Responsible for final QA/QC during the BOR WaterSMART Water Energy and Efficiency grant writing process and assisted with various research, mapping, and grant writing tasks in order to submit the applications fully and promptly. He worked on 6 applications simultaneously for this opportunity. Each application applied for $500,000 federal grant funding.

Education: BS, Environmental Economics
& Policy, U.C. Berkeley, CA

Years of Experience: 2

City Council
20 –
112
9/20/2022

EXHIBIT C

City Council
20 –
113
9/20/2022

City of Santa Ana

Proposal to Provide:

Water, Sewer, and Public Works Grant Writing
Services

FEE PROPOSAL
July 25, 2022

Submitted by

Engineering Solutions Services, Inc.
23232 Peralta Drive, Suite 112
Laguna Hills, CA 92653
(949) 797-6055

City Council
20 –
114
9/20/2022

City Council
20 –
115
9/20/2022

1 AGREEMENT WITH MNS ENGINEERS TO PROVIDE ON CALL GRANT WRITING

SERVICES

THIS AGREEMENT is made and entered into this 20th day of September 2022 by and between MNS Engineers, Inc., a California corporation (“Consultant”), and the City of Santa Ana , a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS

A. On June 29, 2022, the City issued Request for Proposal No. 22 -064, by which it sought a consultant having special skill and knowledge in the field of Water, Sewer and Public Works grant writing services.

B. Consultant submitted a responsive proposal that was among those selected by the City.

Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 22-064.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES

Consultant shall perform the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequ ately complete the services described in RFP No. 22-064, which is attached as Exhibit A, and as more specifically delineated in Consultant’s proposal, which is attached as Exhibit B and incorporated in full.

2. COMPENSATION

a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit C. Consultant is one of three (3) consultants selected to provide grant writing services on an on-call basis under RFP 22- 064. The total compensation for these services provided by all such contracts selected under RFP 22 -064 shall not exceed the shared aggregate amount of Two Million, Three Hundred Seventy-Five Thousand Dollars and Zero Cents ($2,375,000) during the term of the Agreement, including any extension periods.

b. Payment by City shall be made within forty -five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals

City Council
20 –
116
9/20/2022

2 and Scope of Work, which may reasonably be expected by City.

3. TERM

This Agreement shall commence on the date first written above and terminate on September 19, 2025, unless terminated earlier in accordance with Section 1 7, below. The term of this Agreement may be extended for one (1) two-year period upon a writing executed by the City Manager and City Attorney.

4. PREVAILING WAGES

Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,00 0 or more, Consultant agrees to fully comply with such Prevailing Wage Laws.

Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failu re or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONSULTANT

Consultant shall, during the entire term of this Agreement, be construed to be an independent consultant and not an employee of the City. This Agreement is not in tended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social sec urity taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS

This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but n ot limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all sub consultants to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

City Council
20 –
117
9/20/2022

3 7. INSURANCE

Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below:

a. Minimum Scope and Limit of Insurance

1. Commercial General Liability (CGL) : Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability : ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non - owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation : as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Professional Liability: if Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate.

5. Broader Coverage: i f the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

b. Other Insurance Provisions

1. Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).

City Council
20 –
118
9/20/2022

4 2. Primary Coverage: For any claims related to this contract, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or sel f-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

4. Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation that any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

7. Claims Made Policies (applicable only to professional liability):

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non -renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

City Council
20 –
119
9/20/2022

5 8. Verification of Coverage: Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.

However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them.

The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

9. Subcontractors: Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirement s stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.

10. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

8. INDEMNIFICATION

Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceed ing. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, as amended effective 1/1/2018, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, as amended effective 1/1/2018, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

City Council
20 –
120
9/20/2022

6 9. INTELLECTUAL PROPERTY INDEMNIFICATION

Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and reasonable attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright con tained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

10. RECORDS

Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.

Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours.

Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

11. CONFIDENTIALITY

If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable ca re. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclos ed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed b y the Consultant without reference to information disclosed by the City.

12. CONFLICT OF INTEREST CLAUSE

Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

13. NOTICE

Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by fi rst class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided

City Council
20 –
121
9/20/2022

7 in this Section, to the following persons:

To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988

Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702

To Consultant: MNS Engineers, Inc.

Attn: Jeff Edwards, Vice President
100 E. Thousand Oaks Boulevard, Suite 105
Thousand Oaks, CA 91360
(805) 648-4840
[email protected]

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For pur poses of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

14. EXCLUSIVITY AND AMENDMENT

This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all othe r agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument sign ed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obl igate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein.

City Council
20 –
122
9/20/2022

8 15. ASSIGNMENT

Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior written consent shall be considered null and void. N othing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.

16. WAIVER

No waiver of breach, failure of a ny condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. TERMINATION

This Agreement may be terminated by the City upon thirty (30) days written notice of termination.

In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:

a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

18. NON-DISCRIMINATION

Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

19. JURISDICTION-VENUE

This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County,

City Council
20 –
123
9/20/2022

9 California, shall be the venue for any action or pr oceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemp tions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
c. In the event of any conflict or inconsistency between the terms and conditions in this Agreement and any terms or conditions set forth in any Exhibit, purchase order, or other document relating to the transactions contemplated by this Agreement, the terms and conditions set forth in this Agreement shall prevail.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
________________________ _________________________
Kristine Ridge
Clerk of the Council City Manager

APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
By: _____________________ ____________________________
Brandon Salvatierra Name:

Deputy City Attorney Title:
[signatures continued on next page]

City Council
20 –
124
9/20/2022

10 RECOMMENDED FOR APPROVAL

____________________________
Nabil Saba, P.E.

Executive Director
Public Works Agency

City Council
20 –
125
9/20/2022

EXHIBIT A

City Council
20 –
126
9/20/2022

City of Santa Ana RFP 22-064

Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

WATER, SEWER AND PUBLIC WORKS PROGRAMS GRANT WRITING SERVICES RFP NO.: 22-064

Introduction and Background:

The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.5 square miles and a population of over 335,000 people.

The City of Santa Ana Public Works Agency is soliciting proposals from professional firms for grant writing services. The primary emphasis will be seeking grant related funds for Water and Sewer programs all other programs will be secondary.

In the past the City has utilized professional grant writing consulting firms on as needed basis to meet the goals and objectives of the City. The goals of this proposal for consulting services are to identify areas of funding needs, grant research and funding, development, and grant program administration and delivery to the City’s Public Works Agency.

In summary, the City of Santa Ana is soliciting proposals from qualified firms to provide grant writing services. This request for proposal (RFP) provides interested qualified firms with the information enabling them to submit a Service Bid Proposal and to provide the services described herein.

Description of Work:

The Consultant/s will seek funding opportunities primarily for water and sewer programs , secondarily for all other programs with an emphasis on securing funds for capital projects. The selected consultants are expected to search for relevant grant opportunities and inform the City of their applicability. When relevant grant opportunities are identified and approval to proceed is granted by City, the consulting firm shall prepare the necessary grant application documents and submit grant applications on behalf of the City for approval or fully support the City in applying.

All the work shall be coordinated with Public Works Agency personnel. The successful firm(s) shall have experience in grant writing, grant program development and administration for Federal, State, and Local entities including and not limited to:

• US Department of Commerce- Economic Development Administration (Public Works and EAA programs)
• US Department of Housing and Urban Development (CDBG) • US Department of Interior-Bureau of Reclamation
• California Department of Water Resources

City Council
20 –
127
9/20/2022

City of Santa Ana RFP 22-064

• California Water Quality Control Board
• California Water Resources Control Board
• Air Quality Management District (AQMD)
• Mobile Source Air Pollution Reduction Review Committee (MSRC) • State of California Department of Parks and Recreation; various programs and Bond Acts (Office of Grants and Local Services OGALS)
• State of California Natural Resources Agency
• State of California Coastal Conservancy

The funding sought is intended to support contemplated programs for, among other things:
• Recycled water
• Infrastructure replacement
• A utomated Metering Infrastructure
• Green infrastructure/solar panels
• Conservation/outreach enhancements
• Sewer septic tank removals/conversions
• Alternative (RNG/CNG/Propane) fuel vehicles/infrastructure • EV charger infrastructure
• Park Land Acquisitions
• Park Development (Capital Improvements)
• Park Deferred Maintenance Projects

The following are typical service and or items that the successful Consultant(s) will be required to provide for the City of Santa Ana.

Funding Needs Analysis – Conduc
t current funding priority needs analysis and identify new priority areas for funding in conjunction with Staff.

Outside Funding/On-Ca ll Research – Conduct research and identify third-party funding sources that support the Public Works Agency, funding needs and priorities. This scope includes researching grant opportunities independently as well as any identified by the City.

Funding Proposal Development – Pr
ovide proposal writing associated with funding applications on behalf of the City of Santa Ana, including the preparation of funding abstracts, production and submittal of applications to funding sources. The City understands that many applications require technical details,. City staff will provide technical data as necessary but it is expected that the consultant(s) will perform the majority of work required to generate funding applications. Once applications are finalized, consultant will provide a copy of each application package for funding to the City prior to submittal and review the package with City staff.

Program Administration and Delivery –
The Consultant(s) will be required to provide grant
administration and coordination services as part of this proposal including , but not limited to , coordinating with City staff to provide expenditure reports and submit reimbursement requests, preparing Resolutions and Staff Reports for City Council consideration, coordinating with funding sources’ staff, and submitting periodic status update reports to City.

City Council
20 –
128
9/20/2022

City of Santa Ana RFP 22-064

On a monthly basis , the Consultant(s) shall provide the City summaries of potential funding opportunities. The summaries shall include, but not limited to the name of the funding agency, due dates for applications, eligibility, and program summary and funding level available.

City Responsibilities:

The City will provide information in its possession relevant to the preparation of the required information in the RFP. Availability of staff time to assist with the preparation of grant application documents is limited. Selected consultant is expected to perform a substantial amount of research and data gathering independently. City staff will provide system information and data as available in an effort to develop the best grant application package possible.

City Council
20 –
129
9/20/2022

EXHIBIT B

City Council
20 –
130
9/20/2022

July 25, 2022
MNS ENGINEERS, INC. | 100 E. Thousand Oaks Boulevard, Suite 105 | Thousand Oaks, CA 91360 | 805.648.4840 Office | mnsengineers.com CISNA.220311
Water, Sewer, and Public
Works Grant Writing Services,
RFP No. 22-064

PROPOSAL TO PROVIDE

CITY OF

SANTA ANA

City Council
20 –
131
9/20/2022

> CIVIL ENGINEERING > CONSTRUCTION MANAGEMENT > LAND SURVEYING RE: Water, Sewer, and Public Works Grant Writing Services RFP No. 22-064
Dear Ms. Reyes:

Thank you for the opportunity to submit this proposal to provide Water, Sewer, and Public Works Grant Writing Services for the City of Santa Ana (City). We have reviewed and based our response on the details provided in the Request for Proposal (RFP) and posted Questions and Answers. MNS Engineers, Inc. (MNS) provides quality infrastructure consultant services to the water resources, transportation, federal, and government services markets throughout California.

Grant writing success at MNS has been growing steadily along with a greater pool of diverse expert resources since the inception of a grant writing practice in 2015. Our resources are knowledgeable in the following categories: parks and recreation, energy efficiency/ sustainability, active transportation, economic development, transportation and traffic, public facilities, water resources, and air quality. Our particular strength in grant writing is preparing applications that require engineering, scientific, and technical expertise. Our grant writers are exceptionally capable of handling any topical material as they are highly adaptable, critical, and analytical thinkers.

The MNS grant writing team has successfully secured over $270M in grants to support various water resources, transportation, and environmental project needs.

MNS has assembled the most qualified and experienced professional team to successfully serve under this contract. Leading the MNS team is Principal Project Manager, Greg Jaquez, PE, who will be the primary point-of-contact for this contract. Greg will be responsible for working directly with the City staff to ensure the MNS staff possesses the expertise specific to the task or project at hand, resulting in providing the City with the best team. He has over 35 years of experience in the civil engineering industry ranging from transportation planning, bikeway and pedestrian facility planning and project management, public infrastructure coordination with railroads, traffic engineering and community traffic City of Santa Ana
Attention: Kathia Reyes
Public Works Agency
220 S. Daisy Street, 1st Floor Reception, Administration Building Santa Ana, CA 92703
July 22, 2022
MNS

DETAILS
Legal Name
MNS Engineers, Inc.

Firm Ownership Type
C-Corporation
Year Firm Established
1962
California Department of
Industrial Relations (DIR)
No. 1000003564
Corporate Office
201 N. Calle Cesar Chavez,
Suite 300
Santa Barbara, CA 93103
805.692.6921 Office
805.692.6931 Fax
www.mnsengineers.com
Local Office
100 E. Thousand Oaks
Boulevard, Suite 105
Thousand Oaks, CA 91360
805.648.4840 Office/Faxwww.
mnsengineers.com
Project Contact
Greg Jaquez, PE, Principal
Project Manager/Grant Writing
Manager
323.797.1498 Mobile
[email protected]
Authorized Signature
Jeff Edwards, Vice President
805.331.4848 Mobile
[email protected]
Acknowledgments
MNS acknowledges the receipt
of Addendum No. 1, issued July
19, 2022.

Agreement Terms
MNS has reviewed the
Standard Agreement,
Attachment 2, and provided
comments in Appendix C.

City Council
20 –
132
9/20/2022

> CIVIL ENGINEERING > CONSTRUCTION MANAGEMENT > LAND SURVEYING calming, stormwater management planning, water resources policy, legislative management, grants management, and legislative advocacy.

Greg will be supported by key MNS team members, Dr. Monica Killen, PhD, Senior Grant Writer and Beth Reineke, Grant Writer/Water Resources Specialist.

MNS is proud of the level of grant writing services we provide to public agencies. We look forward to the opportunity to continue working with the City of Santa Ana and support your community improvement needs.

Please contact our Principal Project Manager/Grant Writing Manager, Greg Jaquez, PE, at 323.797.1498 or [email protected] with any questions you may have about our qualifications. Thank you for your consideration.

Sincerely,
MNS Engineers, Inc.

Jeff Edwards, Vice President

City Council
20 –
133
9/20/2022

CL.3

CONTENTS
Section 1. Understanding of Need 1
Section 2. Firm and Team Experience 2
Section 3. Relevant Experience 8
Section 4. References 14
Section 5. Scope of Work 15
Appendix A. Required Forms and Certifications A-1
Appendix B. Resumes B-1
Appendix C. Standard Agreement C-1
Contents0

City Council
20 –
134
9/20/2022

1 SECTION 1. UNDERSTANDING OF NEED

PROJECT

UNDERSTANDING
Our Principal Project Manager/
Grant Writing Manager, Greg
Jaquez, PE, is intimately familiar
with the water resources policies
and practices in California. Greg’s
in-depth knowledge comes from
having served in high-level staff
positions in Los Angeles County
where he developed expert-
level understanding of state and
regional water policy. This also
includes extensive participation
in and interaction with Integrated
Water Management (IRWM)
regions around the state, including
the Santa Ana River Watershed
IRWM Regional Water Management
Group administered by the Santa
Ana Watershed Project Authority
(SAWPA). This kind of familiarity
provides the foundational basis
for understanding the mission,
ongoing needs, and future of the
City of Santa Ana (City).

The City has a complex portfolio
of water supply sources including
groundwater, imported water, and recycled
water with imported water supplied by
the Metropolitan Water District of Southern
California (Metropolitan) and recycled
water supplied by Orange County Water
District. The City’s Metropolitan membership
also affords the City with access to funding
programs provided by Metropolitan. The City’s
groundwater resources are drawn from the
Orange County Basin. Santa Ana is the second
most populated city in Orange County with a
total population over 330,000 with over 45,000
water service connections, 510 miles of water
mains, and 450 miles of sewer mains.

Further understanding of the City’s water
resources background is based on its own
policy documents including, but not limited to:
• Water Master Plan
• 2020 Urban Water Management Plan
• Capital Improvement Program
• Sewer Master Plan
• City of Santa Ana Hazard Mitigation Plan
• City of Santa Ana Climate Action Plan
• State Water Resources Control Board
(SWRCB) Emergency Water Conservation
Regulation
• City General Plan
Section 1. Understanding of Need
1 City Council
20 –
135
9/20/2022

2 SECTION 2. FIRM AND TEAM EXPERIENCE
Company Background
and References
MNS Engineers, Inc. (MNS)
Firm Type C-Corporation established
in 1962
DIR No. 1000003564
Point of
Contact
Greg Jaquez, Principal
Project Manager/Grant
Writing Manager
323.484.5737 | gjaquez@
mnsengineers.com
Established in 1962, MNS provides
quality infrastructure consulting
services to the transportation,
water resources, and government
service markets throughout
California. We specialize in the
core services of civil engineering,
construction management and
inspection, land surveying, and
specialty municipal services such
as grant writing. We understand
the technical, environmental,
and regulatory aspects that
may be required for this on-call
contract. We are experienced and
knowledgeable with utility and
multi-agency coordination.

Firm Expertise
Grant Writing
Our grant writing team includes staff with
PhD credentials, licensed civil engineers, and
experts in their field. In addition to our Principal
Project Manager, our senior team members
are efficient and effective project managers in
their own right, capable of managing multiple
projects at a time. The MNS grant writing team
possesses an expert-level ability to support
clients beyond grant writing tasks by providing
planning, engineering, and economic analysis
support, when needed, to conduct special
studies and develop project concepts. MNS
provides grant writing services in the following
areas:
• Water Supply
• Natural Resources
• Wastewater/Recycled Water
• Environmental Sustainability
• Infrastructure Improvements
• Community Development
• Parks and Recreation
• Disaster Relief
• Economic Development
• Emergency Preparedness and Hazard
Mitigation
Section 2. Firm and Team Experience
2 City Council
20 –
136
9/20/2022

3 SECTION 2. FIRM AND TEAM EXPERIENCE
• Environmental Sustainability
• Transportation
MNS understands the potential grant
successes can have for the City. Strategic
pursuits of certain types of grants can have
a transformative effect on the City's financial
stability, image, and role in the local economy.

MNS is independent and properly licensed to
practice in California.

MNS has assembled the most qualified and
experienced team to successfully serve under
this contract. Leading the MNS team is Principal
Project Manager/Grant Writing Manager, Greg
Jaquez, PE, who will be the primary point-of-
contact for this contract. Greg has over 36
years of experience in the civil engineering
industry including infrastructure project
management, stormwater management,
water resources policy, legislative
management, grants management, and
legislative advocacy. Greg is responsible for
working directly with the City staff to ensure
MNS team members have the expertise
specific to the task or project at hand, resulting
in providing the City with the best team.

Prior to working at MNS, Greg had a 29-year
career with the County of Los Angeles and
the Los Angeles County Flood Control District
where he served as Water Policy Manager,
Grants Manager, and staff support for the
Greater Los Angeles County (GLAC) Integrated
Regional Water Management (IRWM) Region.

While at the County, Greg succeeded in
securing a $1M WaterSMART Basin Study
partnership with the Bureau of Reclamation.

The Los Angeles Basin Stormwater
Conservation Study was a first-ever climate-
change-based water supply study for the
Flood Control District. Greg is committed to
the success of the assigned tasks completed
through this contract. He understands the
responsiveness, thoroughness, and quality
expected while staying within budget,
providing timely service, and delivering work
products well before due dates. He places
a high value on communicating regularly
with the project team to ensure resources
are available to accomplish the work and
appropriate quality assurance/quality control
(QA/QC) reviews are performed on every
deliverable, and communicating with City
staff on progress, concerns, and coordination
issues. Our grant writing team includes staff
with PhD credentials, licensed engineers, and
experts in their field with most having greater
than 15 years of experience. In addition to our
Principal Project Manager, our senior team
members are efficient and effective project
managers and can manage multiple projects
at a time.

Experience with Successful
Grant Awards
MNS has successfully worked with multiple
cities across California providing grant writing
services for various municipal needs. Grant
successes with cities have resulted in funding
infrastructure projects in transportation, active
transportation, potable water, wastewater,
groundwater, stormwater, parks, sustainability,
and public facilities. MNS has worked with cities
in the capacity of grant writer, planner, Design
Engineer, public outreach specialist, and
legislative advocate.

MNS makes concerted efforts to stay engaged
with grant making agencies to maintain
productive relationships with agency staff.

Some of our most regular and closest contacts
include staff at the California Transportation
Commission, Caltrans, Department of Water
Resources, State Water Resources Control
Board, State Parks, Department of Housing and
Community Development, Federal Highway
Administration (FHWA), US Department of
Transportation (USDOT), and Bureau of
Reclamation.

City Council
20 –
137
9/20/2022

4 SECTION 2. FIRM AND TEAM EXPERIENCE
Selecting the MNS Team
MNS has established a solid presence in
California for over 60 years. Our reputation
is built on constant communication and
providing quality services that meet and often
exceed client expectations. Our commitment
to quality assurance/quality control is
unmatched; we ensure our project's quality
and efficiency from start to finish. Furthermore,
our commitment to our clients shows we
have evolved as an industry leader. Here are
reasons why our clients choose us time and
time again:
• Customer service is our first priority.

Constant communication is vital to the
success of your project. Our team members
will see your project requirements and vision
to fruition.
• Committed to our communities. Our
team takes great pride in the quality of our
projects, knowing that our clients and future
generations will benefit from their use for
years to come.
• Best of both worlds. As a California-based
mid-sized company, we offer a depth of
resources and services that allows us to
deliver superior quality and service. Our
ability to tackle large-scale endeavors
without driving up costs or sacrificing
personalized service makes us stand out as
a client favorite.

City Council
20 –
138
9/20/2022

5 SECTION 2. FIRM AND TEAM EXPERIENCE
Key Staffing Summary
Greg Jaquez, PE
Principal Project Manager/Grant Writing Manager
For this contract, Greg will oversee project delivery and provide general guidance on all grant writing and research tasks for the City.

Monica Killen, PhD
Senior Grant Writer
For this contract, Monica will be the task manager assigning grant writing and research roles across the team, provide an initial level of quality control oversight, and be a content contributor for grant writing.

Beth Reineke
Grant Writer/Water Resources Specialist
For this contract, Beth will be the lead technical writer with responsibility for contributing technical content and assuring technical accuracy across the entire work product.

Nick Panosky, PE, QSD
Water Resources Specialist
For this contract, Nick will be the advisor for water resource technical accuracy, preliminary engineering scoping, and cost estimation.

Michael Ip, PE, QSD
Transportation/Traffic Engineer
For this contract, Michael will serve as the advisor for transportation technical accuracy, preliminary engineering scoping, and cost estimation.

MNS believes that project management is rooted in frequent communication and proactive planning. Our proposed team follows this philosophy and is ready and available to serve the City of Santa Ana on this contract.

City Council
20 –
139
9/20/2022

6 SECTION 2. FIRM AND TEAM EXPERIENCE

MNS ENGINEERS
Principal Project Manager/
Grant Writing Manager
Greg Jaquez, PE

GRANT WRITING AND RESEARCH SERVICES SUPPORT TEAM
Staff and Availability
Greg Jaquez, PE | Principal Project Manager/Grant Writing Manager Mr. Jaquez specializes in public works staff augmentation, infrastructure project management, and grant writing. Greg’s additional experience includes stormwater management planning, water resources policy, legislative management, grants management, transportation planning, bikeway and pedestrian facility planning and project management, public infrastructure coordination with railroads, traffic engineering and community traffic calming, and federal advocacy.
35 Years of
Experience
Current Workload. We have sufficient staffing in all survey disciplines to efficiently address your needs. We also have overlapping experience so that workloads can shift if accommodations are necessary.

Senior Grant Writer
Monica Killen, PhD
Grant Writer
Helen Maggitti
Grant Writer/Water
Resources Specialist
Beth Reineke
Key team members are designated with this icon ( ). Our key team members are committed for the duration of this on-call contract. MNS understands we will work as an extension of the City staff.

Associate Grant Writer
Taylor Gullikson
Water Resources Engineers
Nick Panofsky, PE, QSD
Tyler Hunt, PE, QSD/QSP
Monica Killen, PhD | Senior Grant Writer
Dr. Killen has worked in the public sector for over 17 years with experience in the areas of grant writing, outreach, project management, park and recreation management, legislative staffer, and higher education. Dr. Killen’s expertise in grant writing stems from years of experience writing grant applications and legislative proposals.
17 Years of
Experience
Transportation/
Traffic Engineer
Michael Ip, PE, QSD

City Council
20 –
140
9/20/2022

7 SECTION 2. FIRM AND TEAM EXPERIENCE

NON-KEY STAFF
EMPLOYEE/ROLE EXP (Yrs) CREDENTIALS
Helen Maggitti
Grant Writer 3
Ms. Maggitti is proficient in communicating and collaborating with agency staff and project stakeholders to develop robust documents, plans, and ordinances.

Taylor Gullikson
Associate Grant
Writer
3 Ms. Gullikson's expertise includes grant writing, environmental monitoring and inspection, and preparing stormwater regulatory compliance reports; and services to fulfill municipal stormwater permit requirements.

Tyler Hunt, PE,

QSD/QSP
Water Resources
Engineer
22 Mr. Hunt has over 22 years of experience in the water resources/wastewater industry. Tyler’s expertise includes project management, water/wastewater conveyance, site improvements, wastewater treatment, wastewater reclamation, irrigation and water delivery, stormwater pollution prevention, low-impact development (LID), water system consolidation, and municipal infrastructure projects.

Beth Reineke | Grant Writer/Water Resources Specialist
Ms. Reineke has over 19 years of experience providing environmental services including compliance, reporting, and permitting for National Pollutant Discharge Elimination System (NPDES), California Environmental Quality Act (CEQA), United States Environmental Protection Agency (EPA), and Certified Unified Program Agencies (CUPA). Beth is adept at managing complex databases and large collections of reports and compliance schedules.
19 Years of
Experience
Nick Panofsky, PE, QSD | Water Resources Engineer
Mr. Panofsky has over 16 years of professional consulting experience in the water resources industry. Nick has advanced his expertise through a variety of municipal infrastructure design projects including potable water, recycled water, wastewater, and stormwater. He has been involved in every stage of the design process, including planning, analysis, design, construction management, and operational assistance. He actively manages projects to meet both technical and financial goals.
16 Years of
Experience
Michael Ip, PE, QSD | Transportation/Traffic Engineer
Mr. Ip is a Principal Engineer with 28 years of experience specializing in the design and management of transportation facilities and capital improvement projects. Michael’s technical experience includes all project phases, including project reports, planning, design, and construction management.

His management experience includes oversight and direction of technical professionals, client liaison, quality control, subconsultant coordination, public outreach and resources allocation to ensure the timely delivery of project deliverables.
28 Years of
Experience

City Council
20 –
141
9/20/2022

8 SECTION 3. RELEVANT EXPERIENCE
Section 3. Relevant Experience
3 Demonstrated Project Success. Our measure of success is the long-standing relationships we maintain with our clients. Our team members are not just experts, they're also excellent communicators. We know keeping you informed at every step of the way is vital to the success of our projects. We customize each project to your requirements and vision, always going the extra
mile. These example projects highlight some of our successful water resource grant projects. This section showcases the MNS team's project experience and client references.

SAFE, CLEAN WATER PROGRAM
Clients Cities of San Gabriel, Glendora, and La Cañada Flintridge Contacts
Greg DeVinck, Supervising Civil Engineer
626.308.2825 | [email protected]
Alison Sweet, Director of Public Works/City Engineer
626.914.8260 | [email protected]
Patrick DeChellis, Director of Public Works
818.790.8880 | [email protected]
Dates of Service 01/2020 – 04/2020
Personnel Greg Jaquez
$900K
Awarded
For each of these three cities, MNS recommended the respective project pursuits, developed the general project scopes, prepared the funding application to the SCW program, and represented the cities as presenter and spokesperson to the respective SCW Steering Committees.

City Council
20 –
142
9/20/2022

9 SECTION 3. RELEVANT EXPERIENCE
PROPOSITION 1 GROUNDWATER: NORTH HOLLYWOOD CENTRAL REMEDIATION IMPLEMENTATION

PROJECT, TUJUNGA REMEDIATION IMPLEMENTATION PROJECT, NORTH HOLLYWOOD AND

TUJUNGA
Client Los Angeles Department of Water and Power
Contact Terrence McCarthy, Contract Administrator
213.367.0925 | [email protected]
Dates of Service 06/2018 – 02/2019
Personnel Greg Jaquez
MNS collaborated with LADWP staff and their consultant design team to prepare two grant applications for the North Hollywood Central Groundwater Remediation Project and the Tujunga Groundwater Remediation Project, respectively. Highly technical study documents were interpreted for use in responding to grant application requirements. MNS also prepared project scheduling documents to correspond to grant program requirements. The two projects are part of a historic multi-year effort to remediate contamination in the San Fernando Groundwater Basin. WRFP application to the State Water Resources Control Board.

CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES (CALOES)/FEDERAL

EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT, ROLLING HILLS
Client City of Rolling Hills
Contact Elaine Jeng, City Manager
310.377.1521 | [email protected]
Dates of Service 03/2019 – 10/2019
Personnel Greg Jaquez, Monica Killen
MNS prepared a set of three Hazard Mitigation Grant (HMG) applications for a Wildfire Protection Plan, the Eastfield Drive Utility Undergrounding Project, and the Wildfire Fuel Breaks Project.

Wildfire Protection Plan (WPP). In addition to preparing narratives for application forms and attachments, MNS developed the scope description for the WPP, cost estimate breakdown for plan development, and delivery plan to complete the WPP through public outreach and interjurisdictional coordination.

Eastfield Drive Utility Undergrounding Project. In addition to preparing narratives for application forms and attachments, MNS collaborated with an electrical engineering firm to develop the project scope and cost estimate.

Fuel Breaks Project. Upon discovering the City’s proposed locations to design and construct wildfire fuel breaks were infeasible, MNS reviewed alternate potential sites and developed concept plans and estimates for the fuel breaks. $232.6M
Awarded
$2.8M
Awarded

City Council
20 –
143
9/20/2022

10 SECTION 3. RELEVANT EXPERIENCE

WATER RECYCLING FUNDING PROGRAM (WRFP) PLANNING GRANT
Client Los Olivos Community Services District
Contact Lisa Palmer, Chair of the Board of Directors
805.500.4098 | [email protected]
Dates of Service 11/2018 – 03/2019
Personnel Greg Jaquez
MNS developed a Plan of Study for a Project Report following the guidelines of the Clean Water State Revolving Fund (CWSRF) and the Water Recycling Funding Program (WRFP). The Project Report will determine the feasibility and selected alternative for a wastewater collection system, wastewater treatment plant, and groundwater replenishment injection well system for the Los Olivos Community Services District (LOCSD). The unincorporated Los Olivos community in Santa Barbara County manages its wastewater with onsite wastewater treatment systems (septic tanks) on private parcels. LOCSD was seeking to develop a comprehensive wastewater collection and treatment system with provision for beneficial use of its treated wastewater. The Plan of Study was submitted with a WRFP application to the State Water Resources Control Board. $150K
Awarded

CLEAN WATER STATE REVOLVING FUND
Client Castroville Community Services District
Contact Eric Tynan, General Manager
866.803.2456 | [email protected]
Dates of Service 01/2022 – 06/2022
Personnel Greg Jaquez, Beth Reineke, Nick Panofsky
MNS provided technical and grant writing services for the Washington Street Sewer Bypass project. Once completed, the project will eliminate surcharge issues in the existing sewer line and provide additional sewer capacity for much needed housing development.
$3M
Awarded

City Council
20 –
144
9/20/2022

11 SECTION 3. RELEVANT EXPERIENCE

URBAN GREENING PROGRAM
Client City of Tehachapi
Contact John Schlosser, Development Services Director
661,722,2299 x1 | [email protected]
Dates of Service 04/2017 – 05/2017
Personnel Greg Jaquez
MNS prepared the grant application for its Citywide Tree Planting and Stormwater Capture Project for submittal to the California Natural Resources Agency.

Additional services provided were project scope development and cost estimation. Application materials included graphical exhibits, cost estimate table, renderings, and greenhouse gas reduction calculations.
$889K
Awarded
PROPOSITION 1 STORMWATER, NORTH HOLLYWOOD
Client Los Angeles Department of Water and Power
Contact Terrence McCarthy, Contract Administrator
213. 367.1454 | [email protected]
Dates of Service 04/2020 – 06/2020
Personnel Greg Jaquez, Monica Killen
MNS prepared a Proposition 1 Stormwater Implementation Grant application for the Valley Village Park Stormwater Project. To minimize the region’s dependence on imported water, the project will capture 158 AFY of runoff from a 453-acre tributary area and recharge the San Fernando Valley Groundwater Basin.

The project consists of installing a 0.65-acre underground infiltration gallery at Valley Village Park. Construction of the underground infiltration gallery includes installation of a storm drain diversion structure, stormwater pipeline, two hydrodynamic separator (HDS) units, flow measuring devices, and maintenance holes.
$6M
Awarded

City Council
20 –
145
9/20/2022

12 SECTION 3. RELEVANT EXPERIENCE
PROPOSITION 68 STATEWIDE PARK PROGRAM
Client Cities of Soledad and Greenfield
Contact
Donald Wilcox, Director of Public Works
831.223.5124 | dwilcox@@cityofsoledad.com
Jesus Perez, Recreation Coordinator
831.236.1230 | [email protected]
Dates of Service 2019 (Soledad) | 2020 - 2021 (Greenfield) Personnel Greg Jaquez, Monica Killen, Helen Maggitti
For the City of Soledad, MNS prepared the grant application and provided public outreach support for the new Orchard Lane Park Project. MNS provided concept development designs and cost estimates in conjunction with the City’s contracted landscape architect. The grant application secured $7.6M.

For the City of Greenfield, MNS prepared a Proposition 68 Statewide Park Program grant application for the proposed Greenfield Park and Community Center. MNS did all of the grant writing and assisted the City with production of public outreach materials. The grant application secured $8.5M.Application materials included graphical exhibits, cost estimate table, renderings, and greenhouse gas reduction calculations.
$16.1M
Awarded

FEDERAL LANDS ACCESS PROGRAM GRANT,

THORNTON AVENUE CYCLE TRACK
Client City of Newark
Contact Jayson Imai, Assistant City Engineer
510.578.4671 | [email protected]
Dates of Service 03/2021 – 05/2021
Personnel Greg Jaquez, Monica Killen, Helen Maggitti, Taylor Gullikson MNS prepared a FLAP Grant application for the Thornton Avenue Cycle Track Project. Greg defined the project concept, prepared a conceptual plan layout, and prepared a preliminary cost estimate. Monica played a key role in helping manage the MNS grants team in preparing the application and conducting required public outreach. The grant application secured $5.4M. Application materials included graphical exhibits, cost estimate table, renderings, and greenhouse gas reduction calculations.
$5.4M
Awarded

City Council
20 –
146
9/20/2022

13 SECTION 3. RELEVANT EXPERIENCE

ADDITIONAL GRANT WRITING, MANAGEMENT, AND RESEARCH EXPERIENCE Agency Project Name Funding
Status
Team
Members
Involved
City of Stockton Highway Safety Improvement Program (HSIP) Cycle 10 $2M secured Greg Jaquez
City of Soledad Highway Safety Improvement Program (HSIP) Cycle 9 $250K secured Greg Jaquez City of Monrovia Southern California Association of Governments (SCAG) Future Communities Pilot Program
$500K secured Greg Jaquez,
Monica Killen
City of Santa
Paula
Ventura County Transportation Commission
(VCTC) Community Multiscale Air Quality (CMAQ)/
Transportation Development Act (TDA) Call for
Projects
$266K secured Greg Jaquez
City of Glendora Highway Safety Improvement Program (HSIP) Southern California Association of Governments
(SCAG) Sustainable Communities
$150K secured
$250K secured
Greg Jaquez
City of Pittsburg Highway Safety Improvement Program (HSIP) Cycle 7 $265K secured Greg Jaquez City of Pittsburg Highway Safety Improvement Program (HSIP) Cycle 7 $547K secured Greg Jaquez City of Buellton Active Transportation Program (ATP) Cycle 3 $684K secured Greg Jaquez LA County Flood
Control District
Bureau of Reclamation $1M secured Greg Jaquez

City Council
20 –
147
9/20/2022

14 SECTION 4. REFERENCES
Section 4. References4
Agency Reference Contact Project
1 City of San
Gabriel
Greg DeVinck, Supervising Civil
Engineer
Ph 626.308.2825
Email [email protected]
Safe, Clean Water
Program
2 City of Rolling
Hills
Elaine Jeng, City Manager
Ph 310.377.1521
Email [email protected]
California Governor’s
Office of Emergency
Services (CalOES)/
Federal Emergency
Management Agency
(FEMA) Hazard Mitigation
Grant
3 Los Olivos
Community
Services District
Lisa Palmer, Chair of the Board of
Directors
Ph 805.500.4098
Email [email protected]
Water Recycling Funding
Program (WRFP) Planning
Grant
4 City of Soledad
Donald Wilcox, Director of Public Works
Ph 831.223.5124
Email [email protected]
Proposition 68 Statewide
Park Program
5 City of Greenfield
Jesus Perez, Recreation Coordinator
Ph 831.236.1230
Email [email protected]
Proposition 68 Statewide
Park Program
6 City of Newark
Jayson Imai, Assistant City Engineer
Ph 510.578.4671
Email [email protected]
Federal Lands Access
Program Grant,
Thornton Avenue Cycle
Track

City Council
20 –
148
9/20/2022

15 SECTION 5. SCOPE OF WORK

PROJECT SCOPE OF
WORK
Communicate Grant
Opportunities to City Staff
In conjunction with the sources of
information stated above, MNS will
independently conduct research
using online resources such as
the US Census, Department of
Water Resources (DWR) DAC
Mapping Tool, CalEnviro Screen

4.0, and the new US Environmental
Protection Agency (EPA) EJScreen
mapping tool. This research will
be used to gather data and
guide our consultation to City on
how demographics within the
CITY service area play a role in
competing for funding.

Having served the waterworks
industry throughout California
for decades, MNS understands
the essentials of waterworks
and wastewater infrastructure,
operations, and finance. MNS
understands how every endeavor
must be viewed with a focus on
how it benefits or effects the ratepayer. MNS
takes this same approach when developing
a grant pursuit strategy for a waterworks or
wastewater client. In the final tally, a successful
grant pursuit must meet defined goals for
improved service delivery and infrastructure
life extension.

The MNS approach to grant pursuit strategy
accounts for the agency’s characteristics
and its eligibility for various funding sources.

MNS will examine a funding sources eligibility
requirements, including matching fund
requirements, to develop a strategy that can
garner the maximum in grant dollars with
the least investment necessary. For example,
the Drinking Water State Revolving Fund
(DWSRF) and Clean Water State Revolving
Fund (CWSRF) are mostly funded with Federal
dollars and managed by the SWRCB. SRF funds
taken as a loan can be used as matching
funds to any state or Federal grant program.

Similarly, a California Infrastructure Bank
(iBank) loan can serve the same matching
funds purpose, however, an agency can
secure eligibility for an iBank loan without
actually entering into a loan agreement. By
securing the iBank loan, the agency can use
this documentation as proof of matching
funds but can substitute it later if a second
Section 5. Scope of Work
5 City Council
20 –
149
9/20/2022

16 SECTION 5. SCOPE OF WORK
grant is secured to match the first grant
pursued if won.

Another important strategy for submitting
grant applications is the regionalism
approach. The City is bound together with
other entities through hydrology, shared
(adjudicated) groundwater resources,
and institutions such as SAWPA. Regional,
multiagency grant proposals are often favored
by various granting agencies and can also
involve a multiple-fund-source strategy.

MNS understands the City has numerous
infrastructure projects for the next six fiscal
years as identified in the Capital Improvement
Program, some of which may have potential
for grant funding.

MNS is prepared to work closely with
City representatives staff by attending
recommended meetings and maintaining
ongoing communication regarding new and
existing grant programs. Communications of
grant opportunities to City staff can be in the
following forms:
• Regular standing meetings with an
informational document
• Email communication with informational
summary document
• Informal email with summary information
Grant informational summary documents
will include all of the critical details about the
grant opportunity including:
• Grant program name and granting agency
• Grant application due date
• Applicant eligibility requirements
• Project eligibility requirements
• Grant maximum and minimum request and
award
• Applicant matching fund requirements
• Scoring criteria
• Required or desired state of project
readiness
• Partnership requirements or desirability
• Public engagement requirements
At any time, communication of a grant
opportunity needs to be more formalized as
with a presentation to executive staff of the
City, the City Manager, or City Council. MNS is
prepared to produce an and easy-to-follow
slide presentation in collaboration with City
staff and act as presenter.

Research and Monitor Grant Funding
Opportunities
MNS will reach out to the City’s key staff to
identify current and projected funding priority
areas. MNS can subsequently facilitate
presentations to City staff related to new and
forthcoming grant opportunities. Based on
information gathered from meetings with City
staff and department leadership, MNS will
work closely with the City staff and key project
stakeholders to collect and utilize the most
up to date and readily available information
for grant research. MNS will provide periodic
updates of upcoming federal, state, and local
grant opportunities for subject areas that
include, but are not limited to:
• Water Supply Enhancement
• Water Use Efficiency and Demand
Management
• Water Loss Elimination
• Water Quality Enhancement
• Energy Efficiency Enhancement
• Sewer System Enhancement
• Emergency Response and Hazard Mitigation
• Environmental Enhancement
• Regulatory Compliance
• Infrastructure Expansion and Life Extension
Key funding source agencies to monitor
include, but are not limited to:
• Bureau of Reclamation
• EPA
• FEMA

City Council
20 –
150
9/20/2022

17 SECTION 5. SCOPE OF WORK
• Department of Energy
• US Army Corps of Engineers
• US Fish and Wildlife Service
• SWRCB
• DWR
• California Natural Resources Agency
• California Department of Conservation
• California Department of Housing and
Community Development
• California Department of Fish and Wildlife
• Metropolitan Water District
MNS will attend meetings, workshops, and
seminars to develop the most thorough and
definitive information and understanding of
grant opportunities. MNS values attendance
at these meetings and workshops, not
only for the informational value, but also
to develop and enhance relationships with
grantor agency staff. Through in-person
contacts at meetings and workshops, we can
discern meaning, intent, and spirit behind
grant opportunities that are not always
understandable from grant guidelines and
can change from grant cycle to grant cycle or
with changes in grantor agency staff. For any
particular grant opportunity that has potential
to align with a City priority, MNS will conduct a
Competitiveness Assessment to determine if
pursuit of the grant is advisable.

Prepare Pre-Application and All Grant
Application/Proposal Materials
Timing and project scheduling is often a
significant factor in positioning for a grant
opportunity. MNS will closely collaborate with
City staff to monitor project development
for the proper timing to align each project
with the availability of the grant opportunity.

Whenever feasible and reasonable, MNS will
advise on preparatory steps the City can take
to be positioned to submit an application
within a scheduled timeline. MNS will advise
and support City staff on the prerequisite
tasks that are part of the application process
including completion of an appropriate level
of preliminary engineering, cost estimation,
public outreach, support documentation,
City Council resolution, and any other
reasonable tasks leading up to a funding
opportunity announcement. Thorough
preparation in advance of a grant opportunity
announcement enhances the quality of the
grant application and lessens the stress often
associated with short timelines between
announcement and application due date.

MNS understands the intricacies and
balancing act of fashioning a project
scope to reflect the desires of the grantee
while maximizing the competitiveness
of the grant application. MNS has a
thorough understanding of how to analyze
technical scoping and make the necessary
recommendations to upsize, downsize, or alter
project scope within the means of the grantee.

MNS possesses the technical capability to
evaluate project competitiveness for all types
of infrastructure grants.

The following is a sample task list for a typical
grant writing process.

TASK 1 Project Management
TASK 1.A Project Administration
MNS will act as the coordinating point on all
matters pertaining to the development of the
grant application at the discretion of City. The
MNS Project Manager (PM) will be responsible
for controlling the budget, schedule, quality of
work, and progress of action items for tasks
necessary to deliver the grant application.

The PM will maintain a project file in which all
project documents including draft and final
application materials, schedules, budget
documents, reports and studies, data, photo
images, graphics, and correspondence will be
stored.

City Council
20 –
151
9/20/2022

18 SECTION 5. SCOPE OF WORK
TASK 1.B Progress Meetings
MNS will hold a kick-off meeting with the
representatives of City to review the scope
and schedule for completing the grant
applications and to affirm the strategy for
developing the application relative to the
project funding needs. Communication with
city will be ongoing as needed to exchange
information and provide city opportunities to
review draft work products. We will assume
at least two more progress meetings may
be held, but only as needed. MNS will be
responsible for preparing agendas and
meeting minutes for progress meetings.

TASK 2
Field Investigation/Data Collection
and Project Scoping
TASK 2.A Field Investigation/Data Collection
If needed, MNS will conduct a field investigation
of the project sites under the direction of City
staff. Field investigation will be an opportunity
to make observations, take measurements,
and gather photos of specific elements of
the project location. MNS will collect and
review information requested at the kickoff
meeting as well as information independently
researched. Information potentially needing
to be provided by the City includes, but is not
limited to, as-built drawings and operational
data.

TASK 2.B Field Investigation/Data Collection
Depending on the progress of scope
development and the schedule requirements
of the grant program, MNS will use collected
information from Task 2.A and any necessary
additional consultation with City staff to
confirm the scope of project improvements.

Scope descriptions will be presented in
conceptual drawings of each project site
which will be used as exhibits in the grant
application.

TASK 2.C Field Investigation/Data Collection
Unless already provided by City, MNS will use
scope descriptions and measurements to
produce preliminary cost estimates according
to the construction items list funded by the
grant program.

TASK 3 Grant Application
TASK 3.A Application Form
The grant application will be prepared
following the grant program content
requirements and/or using the appropriate
application forms following the instructions
pertaining to the appropriate application
category, if any. MNS will utilize collected
information and the field investigation to
develop narrative responses to applications
questions, analyze numerical data to produce
metric-based responses, and produce
supporting attachments where applicable
such as maps, preliminary plans, graphics, and
data tables.

For application responses based on work
previously completed and outreach already
conducted, MNS will work closely with City
staff to expand the understanding and
background behind efforts to date to capture
the understanding behind the project’s need,
tell a compelling story, and fashion a precisely
responsive narrative.

TASK 3.B Application Attachments
Attachments to the application may include at
a minimum the following:
• Location or vicinity map
• Plans showing existing and proposed
conditions
• Photos of existing conditions
• Letters of support
MNS will generate support letters from a
variety of project stakeholders and any
other interested organizations, businesses,

City Council
20 –
152
9/20/2022

19 SECTION 5. SCOPE OF WORK
or individuals which City staff might direct
MNS to contact. The burden of letter writing
will be minimized by MNS providing a draft
support letter to each contact. Wording of
the draft support letter can be modified or
customized to reflect the interest of the person
or organization offering support.

TASK 4 Final QA/QC and Submittal
TASK 4.A Final QA/QC
A draft of the application with be submitted
to City staff for review and comment. Upon
receipt of comments from the City, MNS
will incorporate the comments and make
necessary revisions to the applications
documents. MNS will conduct a final quality
assurance/quality control (QA/QC) check
of all application forms and attachments
completeness, thoroughness, accuracy,
spelling, and grammar.

TASK 4.B Application Submittal
MNS will produce both electronic and hard
copies of the final grant application as
required in the application instructions. This
proposal assumes MNS will be responsible
for submittal of the electronic copy of the
application package.

MNS recognizes City staff may have grant
writing experience and may choose to write
an application, however, they may need some
writing assistance and/or additional capacity.

MNS has worked with other public agencies
to provide grant writing assistance and QA/
QC support during the writing process. This
hybrid grant writing format is an excellent
option to keep grant writing costs down. MNS is
prepared to provide this alternative option.

Track Application Status and Respond to Funder
Requests for Additional Information
Granting agencies may contact the City with
questions about the grant application after
its submittal. MNS has found various grantor
agencies to have application processes with
open lines of communication and agency staff
that will typically engage with questions about
an application submittal. MNS will support the
City in providing responses to DWR’s questions
in emails and any necessary changes to
submitted documents.

Grants Management
The MNS PM can provide oversight of all
post-award grant management tasks. The
PM will ensure the MNS funding assistance
team conducts proper and effective
communications with contacts at grant
funding agencies. The MNS funding assistance
team will prepare invoices and disbursement
requests and quarterly or periodic progress
reports to submit to grant funding agencies,
as required by program guidelines and/or
a grant agreement. The MNS PM will ensure
the accuracy of disbursement requests and
thoroughness of periodic progress report
content. The MNS PM will set QA/QC standards
for all work products to the satisfaction of the
City.

City Council
20 –
153
9/20/2022

A-1
APPENDIX A. REQUIRED FORMS AND CERTIFICATIONS
Appendix A. Required Forms and CertificationsA
Form PG
Non-Collusion Affidavit A-2
Non-Lobbying Certification A-4
Non-Discrimination Certification A-5

City Council
20 –
154
9/20/2022

A-2
APPENDIX A. REQUIRED FORMS AND CERTIFICATIONS

City Council
20 –
155
9/20/2022

A-3
APPENDIX A. REQUIRED FORMS AND CERTIFICATIONS

City Council
20 –
156
9/20/2022

A-4
APPENDIX A. REQUIRED FORMS AND CERTIFICATIONS

City of Santa Ana RFP 22-064

APPENDIX
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS

The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm:

Signed /Printed Name:

Title:

Date:

MNS Engineers, Inc.

Jeff Edwards
Vice President
July 22, 2022

City Council
20 –
157
9/20/2022

A-5
APPENDIX A. REQUIRED FORMS AND CERTIFICATIONS

City of Santa Ana RFP 22-064

APPENDIX
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS

The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Or der 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be im posed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

City Council
20 –
158
9/20/2022

A-6
APPENDIX A. REQUIRED FORMS AND CERTIFICATIONS

City of Santa Ana RFP 22-064

7. The Consultant shall include the portion of the sentence immediately pr eceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,

No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Firm:

Sign/Printed Name:

Title:

Date:

MNS Engineers, Inc.

Jeff Edwards
Vice President
July 22, 2022

City Council
20 –
159
9/20/2022

B-1
APPENDIX B. RESUMES
Appendix B. ResumesA
Name Role PG
Greg Jaquez, PE Principal Project Manager/Grant Writing Manager B-2
Monica Killen, PhD Senior Grant Writer B-4
Helen Maggitti Grant Writer B-6
Taylor Gullikson Associate Grant Writer B-8
Nick Panofsky, PE, QSD Water Resources Engineer B-10
Tyler Hunt, PE, QSD Water Resources Engineer B-12
Beth Reineke Grant Writer/Water Resource Specialist B-14 Michael Ip, PE, QSD Transportation/Traffic Engineer B-16

City Council
20 –
160
9/20/2022

B-2
APPENDIX B. RESUMES
Greg Jaquez, PE | RESUME PG 1

RESUMES
Greg Jaquez, PE
Grant Writing Manager

Firm
 MNS Engineers, Inc.

Areas of Expertise
 Water resources projects
 Transportation projects
 Project management
 Flood control
 Stormwater management planning
 Water resources policy
 Grants management
 Federal advocacy
Years of Experience
 35
Licensing
 Professional Civil Engineer, CA No. 68182
Education
 BS, Civil Engineering, University of California, Berkeley, CA
Professional Development
 Stormwater Pollution Prevention Plan (SWPPP) training Mr. Jaquez specializes in public works staff
augmentation, infrastructure project management, and
grant writing. Greg’s additional experience includes
transportation planning, bikeway and pedestrian facility planning and project management, public infrastructure
coordination with railroads, traffic engineering and
community traffic calming, stormwater management
planning, water resources policy, legislative
management, grants management, and federal
advocacy. He is also the founder of the Los Angeles
County Flood Control District's first ever study on climate change effects in partnership with the Bureau of
Reclamation, the Los Angeles Basin Stormwater
Conservation Study. His experience includes:

HSIP Cycle 10 Grant Application, Harding Way at
Lincoln Street and at Pacific Avenue/Madison Street
Left-Turn Pockets with Left-Turn Phasing, Stockton,
CA. Project Manager. MNS in an on-call grant writing
services provider to Stockton. Mr. Jaquez prepared a
HSIP Cycle 10 grant application including preliminary
engineering, scoping, and cost estimation. The City was awarded a grant of $1.4M.

Los Olivos Water Reclamation Program WRFP
Planning Grant, Los Olivos Community Services
District, CA. Grant Writing Manager. MNS developed a
Plan of Study for a Project Report following the
guidelines of the Clean Water State Revolving Fund
(CWSRF) and the Water Recycling Funding Program
(WRFP). The Project Report will determine the feasibility and selected alternative for a wastewater collection
system, wastewater treatment plant, and groundwater
replenishment injection well system for the Los Olivos
Community Services District (LOCSD). The
unincorporated Los Olivos community in Santa Barbara
County manages its wastewater with onsite wastewater
treatment systems (septic tanks) on private parcels.

LOCSD is seeking to develop a comprehensive
wastewater collection and treatment system with
provision for beneficial use of its treated wastewater. The Plan of Study was submitted with a WRFP application to
the State Water Resources Control Board. The District
received $75K to prepare the Project Report.

One Bay Area Grant Program (OBAG 2), City of
Pittsburg, CA. Grant Writer. As part of a grant writing team, Greg prepared an application which secured
funding for a series of Class I bike trails and a Class IV cycle track providing access to the BART Pittsburg
Station.

City Council
20 –
161
9/20/2022

B-3
APPENDIX B. RESUMES
Greg Jaquez, PE | RESUME PG 2

RESUMES
HSIP Cycle 10 Grant Application, Madison Street
Intersections Pedestrian Safety Improvements,
Stockton, CA. Project Manager. MNS in an on-call grant
writing services provider to Stockton. Mr. Jaquez
prepared a HSIP Cycle 10 grant application including
preliminary engineering, scoping, and cost estimation.

The City was awarded a grant of $645K.

Proposition 1 Stormwater Grant, Valley Village Park
Stormwater Project, City of Los Angeles Department
of Water and Power (LADWP), CA. Grant Writing
Manager. MNS prepared a Proposition 1 Stormwater
Implementation Grant application for the Valley Village Park Stormwater Project. To minimize the region’s
dependence on imported water, the project will capture
158 AFY of runoff from a 453-acre tributary area and
recharge the San Fernando Valley Groundwater Basin.

The project consists of installing a 0.65-acre
underground infiltration gallery at Valley Village Park.

Construction of the underground infiltration gallery
includes installation of a storm drain diversion structure, stormwater pipeline, two hydrodynamic separator (HDS)
units, flow measuring devices, and maintenance holes.

Grant secured $6M.

Proposition 1 Groundwater Grant, City of Los
Angeles Department of Water and Power (LADWP),
CA. Project Manager/QA/QC. MNS prepared a Title XVI
Feasibility Study for the Downtown LA Recycled Water
Project. The MNS grants team completed two
Proposition 1 Groundwater Sustainability Program
applications for two sub-elements of the San Fernando
Basin Remediation Project.

Safe, Clean Water Program, Cities of San Gabriel,
Glendora, and La Cañada Flintridge, CA. Grant Writing
Manager. For each of these three cities, MNS advised on recommending the respective project pursuits, developed the general project scopes, prepared the funding
application to the Safe, Clean Water (SCW) program,
and represented the cities as presenter and
spokesperson to the respective SCW Steering
Committees. The cities were granted $900K.

ATP Cycle 3, City of Buellton, CA. Grant Writer. As part of a grant writing team, Greg prepared an application
which secured funding for a school pedestrian safety
improvement project. MNS also provided preliminary
engineering and design services.

Clean Water State Revolving Fund Grant, Los Olivos
Community Services District, CA. Project
Manager/QA/QC. MNS developed a Plan of Study for a
Project Report following the guidelines of the Clean
Water State Revolving Fund (CWSRF) and the Water
Recycling Funding Program (WRFP). The Project Report
will determine the feasibility and selected alternative for a wastewater collection system, wastewater treatment
plant, and groundwater replenishment injection well
system for the Los Olivos Community Services District
(LOCSD). The unincorporated Los Olivos community in
Santa Barbara County manages its wastewater with
onsite wastewater treatment systems (septic tanks) on
private parcels. LOCSD was seeking to develop a
comprehensive wastewater collection and treatment
system with provision for beneficial use of its treated wastewater. The Plan of Study was submitted with a
WRFP application to the State Water Resources Control
Board.

HSIP Cycle 7, City of Pittsburg, CA. Grant Writer. As
part of a grant writing team, Greg prepared an application which secured funding for various safety
countermeasures on Leland Road which had a high
incidence of collisions. The grant writing project also included analysis of SWITRS collision data with the TIM mapping system and development of a set of
countermeasures to reduce or eliminate the frequency of certain types of collisions.

Clean Water SRF Grant, Castroville Community
Services District, CA. Project Manager/QA/QC. MNS
provided technical and grant writing services for the
Washington Street Sewer Bypass project. Once
completed, the project will eliminate surcharge issues in the existing sewer line and provide additional sewer
capacity for much needed housing development.

Federal Lands Access Program Grant, Thornton
Avenue Cycle Track, City of Newark, CA. Grant
Writing Manager. MNS prepared a FLAP Grant
application for the Thornton Avenue Cycle Track Project.

Greg defined the project concept, prepared a conceptual plan layout, and prepared a preliminary cost estimate.

The MNS grants team also conducted public outreach.

The application resulted in a grant award of $5.4M.

Proposition 68 Statewide Park Program, City of
Soledad, CA. Grant Writing Manager. MNS prepared the
grant application and provided public outreach support
for the new Hartnell Park Project. MNS prepared public
outreach support materials such as participant
involvement exercises, concept sketches, and meeting
documents. As the process progressed, MNS provided
concept development designs and cost estimates in
conjunction with the City’s contracted landscape
architect. The grant secured $7.6M.

Greg Jaquez, PE | RESUME PG 2

City Council
20 –
162
9/20/2022

B-4
APPENDIX B. RESUMES
Monica Killen, PhD | RESUME PG 1

RESUMES
Monica Killen, PhD
Senior Grant Writer

Firm
 MNS Engineers, Inc.

Areas of Expertise
 Project management
 Grant writing
 Grant administration
 Parks and recreation management
 Outreach
 Community engagement
 Communication/social media
 Public speaking
 Business development
 Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Publisher), Canva
 Bilingual (English and Spanish)
Years of Experience
 17
Education
 PhD, Education, Chapman University, CA
 MA, Mexican-American Studies, California State
University, Los Angeles, CA
 BS, Human Services, California State University, Fullerton, CA
Dr. Killen has worked in the public sector for over 17
years with experience in the areas of grant writing,
outreach, project management, park and recreation
management, legislative staffer, and higher education.

Dr. Killen’s expertise in grant writing stems from years of experience writing grant applications and legislative
proposals. Dr. Killen is also a skilled public speaker with experience speaking at conferences, community
gatherings, schools and colleges, chamber meetings,
educational presentations, and resident advisory groups.

Fluent in English and Spanish, Dr. Killen is skilled writer and can communicate effectively to establish immediate
rapport with community members and leaders. Her
specific experience includes the following:

City of Greenfield, CA. Senior Grant Writer. Dr. Killen prepared a Proposition 68 Statewide Parks Program
grant application for the Greenfield Park Expansion
Project. Award decision pending.

Proposition 68 Statewide Park Program, Greenfield
Park and Community Center, City of Greenfield, CA.

Senior Grant Writer. MNS prepared a Proposition 68
Statewide Park Program grant application for the
proposed Greenfield Park and Community Center. In
addition to grant writing, Monica played a supervisory
role in managing the MNS team of grant writers in
preparation of application narrative and conducting
required public outreach and engagement activities. MNS did all of the grant writing and assisted the City with production of public outreach materials. The grant
application resulted in an award of $8.5M.

Tehachapi Valley Recreation and Park District, CA.

Senior Grant Writer. Dr. Killen assisted District staff with preparation of a Proposition 68 Statewide Parks Program grant application for the West Park Renovation Project.

Award decision pending.

City of Santa Paula, CA. Senior Grant Writer. Dr. Killen prepared a grant application narrative for a USDOT
BUILD grant. Award decision pending.

City of Rolling Hills, CA. Senior Grant Writer. Dr. Killen prepared three Hazard Mitigation grant subapplications
for submittal by CalOES to FEMA. The City was awarded
$2.8M.

City of Monrovia, CA. Senior Grant Writer. Dr. Killen
supervised and shared grant writing duties with a team
member to secure a $500K grant from the SCAG Future

City Council
20 –
163
9/20/2022

B-5
APPENDIX B. RESUMES
Monica Killen, PhD | RESUME PG 2

RESUMES
Communities Pilot Program for an optimization study of
the City’s subsidized car-sharing service.

City of La Cañada Flintridge, CA. Senior Grant Writer.

Dr. Killen secured a $300K Proposition 68 grant from the Santa Monica Mountains Conservancy to fund project
design and environmental documentation for the Flint
Canyon Trail Restoration Project.

Santa Monica Mountains Conservancy Proposition
68—Grant Writing, City of La Cañada Flintridge, CA.

Senior Grant Writer. MNS prepared a Proposition 68
grant application for the Flint Canyon Wash Trail
Restoration Project. The City was awarded $300K which
will be used to prepare final design plans and
environmental documentation.

San Mateo County Transportation Authority 2021 Call
for Projects, US 101/Holly Street Interchange
Improvement Project, City of San Carlos, CA. Senior
Grant Writer. MNS prepared a grant application to the
2021 SMCTA Call for Projects to fill a funding gap for the US 101/Holly Street Interchange Improvement Project.

MNS provided grant writing services which included
analysis of various project impacts and benefits. Monica was a key figure in a team of grant writers who prepared the application. The grant application resulted in an
award of $10.25M.

Federal Lands Access Program Grant, Thornton
Avenue Cycle Track, City of Newark, CA. Senior Grant
Writer. Monica played a key role in helping manage the
MNS grants team in preparing the application and
conducting required public outreach. The application
resulted in a grant award of $5.4M.

CalOES/FEMA Hazard Mitigation Grant, City of
Rolling Hills, CA. Senior Grant Writer. MNS prepared
three grant sub-applications and provided preliminary
engineering and scoping support. Grant award is
pending.

Charles E. Meyer Desalination Plan (Desal Plant),
Santa Barbara, CA. Senior Grant Writer. MNS is
currently providing technical and grant administration
services for the construction of a pipeline that will
connect to the existing transmission main that will bring desalinated water to the regional Cater Water Treatment Plant, which is operated by the City of Santa Barbara.

MNS grant administration tasks include administrative
support for preparation of invoices and payment
requests, drafting and submitting routine progress
reports.

Emergency Deep Aquifer Supply & Storage Tank
Project, Castroville, CA. Senior Grant Writer. MNS
grant administration tasks include administrative support for preparation of invoices and payment requests,
drafting and submitting routine progress reports.

Moss Landing Wastewater System Rehabilitation,
Castroville, CA. Senior Grant Writer. MNS services
include project management, technical services,
administrative support to comply with loan agreement
tasks including reimbursement preparation and drafting
and submitting routine progress reports. Project
deliverables include Preliminary Engineering Report,
Moss Landing Plan of Study, and FAAST Application.

Carpinteria Advanced Purification Project,
Carpinteria, CA. Senior Grant Writer. MNS prepared a
US Bureau of Reclamation Water SMART: Title XVI
grant application for the Carpinteria Advanced
Purification Project. The Project includes construction of a 1.0 MGD advanced water purification facility (AWPF) to treat wastewater effluent from the Carpinteria Sanitary District. The project will include AWPF with
microfiltration, reverse osmosis, an advanced oxidation process, purified water pump station, 9,000 feet of
pipeline, two injection wells, and up to four monitoring wells. The total project cost is estimated to be $35M.

Proposition 1 Groundwater Sustainability, Los
Angeles, CA. Senior Grant Writer. MNS collaborated
with LADWP staff and their consultant design team to
prepare two grant applications for the North Hollywood
Central Groundwater Remediation Project and the
Tujunga Groundwater Remediation Project, respectively.

Highly technical study documents were interpreted for
use in responding to grant application requirements.

MNS also prepared project scheduling documents to
correspond to grant program requirements. The two
projects are part of a historic multiyear effort to remediate contamination in the San Fernando Groundwater Basin.

Monica was responsible for organizing work assignments
for the grant writing team and contributing to the overall grant writing effort.

As-Needed Technical Grant Writing, City of Los
Angeles Department of Water and Power (LADWP),
Los Angeles, CA. Senior Grant Writer. MNS prepared a
Title XVI Feasibility Study for the Downtown LA Recycled Water Project. The MNS grants team completed two
Proposition 1 Groundwater Sustainability Program
applications for two sub-elements of the San Fernando
Basin Remediation Project. Both applications were
successful, and grants were awarded to LADWP for a
combined total of $260M.

Monica Killen, PhD | RESUME PG 2

City Council
20 –
164
9/20/2022

B-6
APPENDIX B. RESUMES
Helen Maggitti | RESUME PG 1

RESUMES
Helen Maggitti
Associate Grant Writer

Firm
 MNS Engineers, Inc.

Areas of Expertise
 Community outreach
 Project stakeholder coordination
 Community partnership facilitator
 Microsoft Suite
 Google Suite
 SAS programming
Years of Experience
 3
Education
 BA, Economics (Major) and Environmental Sciences (Minor) Williams Smith College, Geneva, NY

Ms. Maggitti recently graduated from William Smith
College with a Bachelor of Arts in Economics and Minor
in Environmental Studies. Helen served as a CivicSpark
Climate Fellow for Americorps where she supported the
City of Carpinteria in reaching their goals for the Strategic Energy Plan. She is proficient in communicating and
collaborating with agency staff and project stakeholders to develop robust documents, plans, and ordinances.

Helen also has experience in organizing and facilitating community outreach programs and cultivating community
partnerships. Her experience includes:

Federal Lands Access Program Grant, Thornton
Avenue Cycle Track, City of Newark, CA. Associate
Grant Writer. MNS prepared a FLAP Grant application for the Thornton Avenue Cycle Track Project. Helen was
part of the MNS team of grant writers that prepared
application narrative and conducted required public
outreach and engagement activities. The application
resulted in a grant award of $5.4M.

San Mateo County Transportation Authority 2021 Call
for Projects, US 101/Holly Street Interchange
Improvement Project, City of San Carlos, CA.

Associate Grant Writer. MNS prepared a grant
application to the 2021 SMCTA Call for Projects to fill a funding gap for the US 101/Holly Street Interchange
Improvement Project. MNS provided grant writing
services which included analysis of various project
impacts and benefits. The grant application resulted in an award of $10.25M.

Local Roadway Safety Plan, City of Solvang, CA.

Assistant Planner. Helen prepared a LRSP for the City of Solvang.

Local Roadway Safety Plan, City of Soledad, CA.

Assistant Planner. Helen is currently in the process of completing a LRSP for the City of Soledad.

Local Roadway Safety Plan, City of La Vern, CA.

Assistant Planner. Helen is currently preparing a LRSP
for the City of La Verne.

City Council
20 –
165
9/20/2022

B-7
APPENDIX B. RESUMES
Helen Maggitti | RESUME PG 2

RESUMES
Proposition 68 Statewide Park Program, Greenfield
Park and Community Center, City of Greenfield, CA.

Associate Grant Writer. MNS prepared a Proposition 68
Statewide Park Program grant application for the
proposed Greenfield Park and Community Center. Helen
was part of the MNS team of grant writers that prepared the grant application and assisted the City with
production of public outreach materials. The grant
application resulted in an award of $8.5M.

Carpinteria Advanced Purification Project,
Carpinteria, CA. Associate Grant Writer. MNS prepared
a U.S. Bureau of Reclamation Water SMART: Title XVI
grant application for the Carpinteria Advanced
Purification Project. The Project includes construction of a 1.0 MGD advanced water purification facility (AWPF) to treat wastewater effluent from the Carpinteria Sanitary District. The project will include AWPF with
microfiltration, reverse osmosis, an advanced oxidation process, purified water pump station, 9,000 feet of
pipeline, two injection wells, and up to four monitoring wells. The total project cost is estimated to be $35M. The application is pending a decision.

Americorps, City of Carpinteria, CA. CivicSpark
Climate Fellow. Helen supported the City of Carpinteria in reaching the goals laid out in their Strategic Energy Plan. In this capacity, she communicated and
collaborated with agency staff and outside project
stakeholders; researched and developed documents,
plans, and ordinances; gave presentations to agency
staff, City Council, and the community; cultivated
community partnerships with other local agencies and
nonprofits; and organized and facilitated community
outreach surrounding City energy initiatives.

Hobart and William Smith (HWS) Colleges Office of
Sustainability, Geneva, NY. Student Intern. Helen
completed two annual greenhouse gas inventory reports
in support of Hobart and William Smith Colleges’ Carbon Commitment with Second Nature. Her responsibilities
included collecting emission source data and calculated resulting emissions; researching and proposing possible projects to mitigate and offset the colleges’ emissions; and communicating with and retrieving data from various departments on campus as well as Second Nature and
multiple carbon offset companies. Helen worked
independently as well as collaboratively to meet
deadlines; assisted the Sustainability Manager with
administrative work; and organized and delegated to
other student interns and EcoRep positions.

Hobart and William Smith (HWS) Campus Greens,
Geneva, NY. Club President. Helen hosted weekly club
meetings and planned and organized zero-waste dinner
events with 50-100 attendees. She managed a two-day
clothing-swap events each semester and assigned tasks
to other club members. Through advocacy, Helen strived
to make HWS and the larger community more
sustainable through advocacy, petitions, tabling, and
social media advertising.

Helen Maggitti | RESUME PG 2

City Council
20 –
166
9/20/2022

B-8
APPENDIX B. RESUMES
Taylor Gullikson | RESUME PG 1

RESUMES
Taylor Gullikson
Associate Grant Writer

Firm
 MNS Engineers, Inc.

Areas of Expertise
 Grant Writing
 Environmental Monitoring and Inspection
 Public Outreach
Years of Experience
 3
Certification(s)
 PADI Open Water Dive
r
Education
 BS, Environmental Science and Management (Ecology,
Biodiversity, and Conservation), University of California, Davis, CA
Affiliation(s)
 Local Government Commission - CivicSpark Fellow
 Program Coordinator Microplastics Task Force - Surfrider Foundation SLO Chapte
r
Ms. Gullikson's expertise includes grant writing,
environmental monitoring and inspection, and preparing
stormwater regulatory compliance reports; and services
to fulfill municipal stormwater permit requirements. Taylor updated and managed structural Best Management
Practices (BMP) inventory in 2ndNature; developed and
distributed new multi-media public outreach materials on topics including sustainable landscaping, stormwater
pollution prevention, and safe pet waste management;
and conducted visual assessments and collected GPS
information on trash loading in priority areas. Her specific project experience includes:

Primary Sedimentation Tank Rehabilitation and
Equipment Room Electrical Upgrade Project, Palo
Alto, CA. Associate Grant Writer. MNS is currently
providing construction management services and loan
administration for the Primary Sedimentation Tank
Rehabilitation and Equipment Room Electrical Upgrade
Project funded by the California State Water Resources
Control Board Clean Water State Revolving Fund. The
project entails planning, design, and procurement to
rehabilitate and upgrade PSTs and primary effluent
channel structure, sludge collection mechanism system
drive units, primary sludge and scrum piping, electrical Motor Control Center (MCCs), and ancillary systems in
order to improve reliability of treatment processes at the Regional Water Quality Control Plant (RWQCP). MNS
loan administration tasks include administrative support for preparation of invoices and payment requests,
drafting and submitting routine progress reports.

Regional Supply Pipeline Project, Santa Barbara
County Proposition 1 Integrated Regional Water
Management (IRWM) Round 1 Implementation Grant,
Santa Barbara, CA. Associate Grant Writer.

Emergency Deep Aquifer Well and Storage Tank,
Small Community Drought Relief Program,
Castroville, CA. Associate Grant Writer. MNS is
currently providing technical and grant administration
services for the Emergency Deep Aquifer Supply and
Storage Tank project. MNS is providing planning and
design services for the Deep Aquifer Well, Arsenic
Treatment System, and Storage Tank. Once completed,
the project will provide approximately 300 acre-feet per year (AFY) of clean drinking water to the community of
Castroville and increase water reliability. MNS grant
administration tasks include administrative support for preparation of invoices and payment requests, drafting
and submitting routine progress reports.

City Council
20 –
167
9/20/2022

B-9
APPENDIX B. RESUMES
Taylor Gullikson | RESUME PG 2

RESUMES
Moss Landing Wastewater System Rehabilitation,
Castroville, CA. Associate Grant Writer. MNS services
include project management, technical services,
administrative support to comply with loan agreement
tasks including reimbursement preparation and drafting
and submitting routine progress reports. Project
deliverables include Preliminary Engineering Report,
Moss Landing Plan of Study, and FAAST Application.

Valley Village Stormwater Management Project,
Proposition 1 Stormwater Program, Los Angeles, CA.

Associate Grant Writer. MNS prepared a Proposition 1
Stormwater Implementation Grant application for the
Valley Village Park Stormwater Project. To minimize the region’s dependence on imported water, the project will capture 158 AFY of runoff from a 453-acre tributary area and recharge the San Fernando Valley Groundwater
Basin. The project consists of installing a 0.65-acre
underground infiltration gallery at Valley Village Park.

Construction of the underground infiltration gallery
includes installation of a storm drain diversion structure, stormwater pipeline, two hydrodynamic separator (HDS)
units, flow measuring devices, and maintenance holes.

Utility Relocation Environmental Monitoring,
Vandenberg Air Force Base, CA. Environmental
Technician. Assisted with monitoring, inspection,
enforcement, and surveying activities of environmental
programs or projects as assigned. Assisted with
maintaining inspections files, records, and logs; writing reports and chronologies; maintaining and updating
various databases and filing and record keeping
systems. Applied an understanding of permitting and
monitoring requirements to assist with efforts to monitor and protect identified endangered animal species such
as the California Red-Legged Frog and Vernal Pool Fairy Shrimp, and plant species of concern such as Seacliff
Buckwheat, and the Gaviota Tarplant. Assisted with
delivery of training to contractors and others to work
safely around sensitive plant and animal species.

Assisted with preparation and delivery of outreach
materials and conducting outreach efforts.

Federal Lands Access Program, City of Newark, CA.

Public Outreach Specialist. In support of a grant
application to fund the proposed Thornton Avenue Cycle
Track, produced a promotional video describing the
project need and scope.

Los Angeles County Regional Park and Open Space
District Measure A Competitive, City of San Gabriel,
CA. Associate Grant Writer. Prepared a grant application to fund a new trail and bridge connection to Vincent Lugo Park.

District Administrative Support, Los Olivos
Community Services District, CA. Project Coordinator.

Assisted with managing LOCSD’s Streamline website,
including uploading meeting agendas, minutes, video
recordings and other documents as required by the
Brown Act and the Special District Leadership
Foundation (SDLF). Meeting with Streamline (website
server platform) to discuss changes to the website in
preparation for an upcoming Benefit Assessment
Election. Assisted the Board in meeting requirements for the SDLF Certificate of Transparency to certify LOCSD
as a Special District. Revised and distributed documents though email and USPS to stakeholders, including
meeting agendas and quarterly District updates.

Managed calendar content and email accounts to assist
Board members in being accountable, on track, and up to date with stakeholder communications. Created a
YouTube channel and uploaded meeting videos monthly.

WaterSMART: Title XVI WIIN Water Reclamation and
Reuse Projects, Carpinteria Valley, CA. Associate
Grant Writer.

Title XVI Water Reclamation and Reuse, Carpinteria
Valley Water District, CA. Associate Grant Writer.

Researched and provided content for the environmental
section of the grant application to fund the Carpinteria Advanced Purification Project.

Taylor Gullikson | RESUME PG 2

City Council
20 –
168
9/20/2022

B-10
APPENDIX B. RESUMES
Nick Panofsky, PE, QSD | RESUME PG 1

RESUMES
Nick Panofsky, PE, QSD
Water Resources Engineer

Firm
 MNS Engineers, Inc.

Areas of Expertise
 Water/wastewater infrastructure rehabilitation and
improvements
 Stormwater Management Plans
 Water resources planning
 Project management
Years of Experience
 16
Licensing
 Professional Civil Engineer, CA No. 75006
Certification
 Qualified SWPPP Developer, CA No. 75006
Education
 MBA, Shidler College of Business, University of Hawaii, HI  BS, Environmental Engineering, California Polytechnic State University, San Luis Obispo, CA
Affiliations
 American Public Works Association
 American Society of Civil Engineers
 American Water Works Association
 Water Environment Federation
Mr. Panofsky has over 16 years of professional
consulting experience in the water resources industry.

Nick has advanced his expertise through a variety of
municipal infrastructure design projects including potable water, recycled water, wastewater, and stormwater. He
has been involved in every stage of the design process, including planning, analysis, design, construction
management, and operational assistance. He actively
manages projects to meet both technical and financial
goals. His experience includes:

Springfield Water System Improvements,
Pajaro/Sunny Mesa Community Services District, CA.

Senior Project Engineer. This project involves planning and designing upgrades to the Springfield Water System
to deliver a high-quality water source and long-term
water supply reliability for the community. The existing Springfield Water System, fed by a single shallow well, has documented water quality problems for a number of
contaminants such as nitrates, salinity, and sulfate. The proposed system includes a new water supply from a
well or adjacent system, water treatment, water storage tank, booster pump station, back-up generator, and water transmission mains. In addition, this project replaces
water service laterals from the existing distribution mains to each residence currently receiving water from the
system.

Critical Water Supply Improvements for Pajaro,
Pajaro/Sunny Mesa Community Services District, CA.

Senior Project Engineer. This project involved planning, design, and construction management services for the
construction of water storage improvements for a
disadvantaged community in northern Monterey County.

The project included a new 600,000-gallon bolted steel
potable water storage tank, system integration, controls, and a variety of site improvements to transform a
greenfield site to a municipal facility.

Bicycle/Pedestrian Path and Railroad Crossing
Sewer Force Main Relocation, Castroville Community
Services District, CA. Technical Lead. This project
rerouted an existing 6-inch wastewater force main as part of a larger project to construct a bike and pedestrian
bridge. The proposed bridge crosses the Union Pacific
Railroad, and the existing force main was an obstruction to the proposed bridge footings and pilings. Two
segments of force main were relocated. The project
included coordination with the bridge design consultant, and the District. Bypassing was also required as part of the project.

City Council
20 –
169
9/20/2022

B-11
APPENDIX B. RESUMES
Nick Panofsky, PE, QSD | RESUME PG 2

RESUMES
Robin Hill Road Sewer Main Replacement, Goleta
Sanitary District, CA. Project Manager. This project
provides planning and design services for the
replacement of 1,250 linear feet of 10-inch-diameter
vitrified clay sewer pipe located in Robin Hill Road in Goleta, CA. Construction for the project will include
ground dewatering and sewer bypassing. The preliminary
design effort included field survey, sewer flow monitoring, desktop review of geotechnical studies within the project area, and preparation of Basis of Design report for sewer replacement. Field survey determined the sewer includes a vertical sag in profile resulting in loss of hydraulic capacity. Based on findings, final design for replacement sewer is ongoing. Final design includes additional
geotechnical investigations and preparation of final
contract documents for construction including traffic
control plans. MNS will lead the effort to obtain
encroachment permits from the Cities of Goleta and
Santa Barbara for project construction.

Engineering Services for GIS Data Management,
Goleta West Sanitary District, CA. Project Manager.

Responsibilities include updating and maintaining the
City’s Sanitary District Geographic Information Systems (GIS) database, correcting known inaccuracies and
adding new developments based on CAD files. The
project included the creation of an atlas map book and
wall map for the District.

El Estero Wastewater Treatment Plant Sodium
Hypochlorite Line Replacement Project, City of Santa
Barbara, CA. Project Engineer. This project replaced an existing chemical feed line at the Santa Barbara
Wastewater Treatment Plant. The project included
development of complete project plans and specifications to install approximately 600 linear feet of two ¾-inch
chemical feed lines double contained in 4-inch conduit, as well as a chlorine dosing regulation station to allow chlorination of multiple areas within the treatment plant.

Coastal Inflow and Infiltration Reduction Project, City of Santa Barbara, CA. Project Engineer. This project
developed design plans to rehabilitate approximately
3,300 linear feet of 33-inch vitrified clay pipe (VCP)
sewer main located west of Cabrillo Boulevard in Santa
Barbara. Some of the manholes are located in the sandy
beach area, which required special environmental
mitigation measures. The alignment crosses under
Mission Creek and the entrance to Stearns Wharf, which
necessitated extensive public coordination requirements.

The project included lining of the existing sewer without bypassing. A spiral wound polyvinyl chloride (PVC) pipe lining product was specified.

Inflow and Infiltration Master Plan, Ojai Valley
Sanitary District, CA. Lead Engineer. As a result of a
aging and deteriorated collection system, the District
experiences high peak wastewater flow rates during wet
weather. Responsibilities included researching,
documenting, writing and completing a master plan to
evaluate the inflow and infiltration (I&I) issues within the District’s service area. The end product documented the areas experiencing the highest levels of I&I within the service area, as well as developed anticipated
construction costs to mitigate these issues.

Flying Flags Sewer Line Repair, City of Buellton, CA.

Project Manager. The project replaced approximately
150 linear feet of 10-inch cast iron and vitrified clay gravity sewer main with PVC, installed a new manhole,
and raised another manhole to grade to reduce
infiltration. Located within a mobile home park, close
coordination occurred with a large number of transient
residents. Additionally, the sewer line—installed at a
depth of approximately 15 feet in soft sandy soils—
required a nearly 30-foot-wide excavation for the entire length of the project alignment. Unknown utilities also had to be located and protected. Responsibilities
included managing a team of engineers, drafters, and
other staff to develop detailed contract documents for
replacing.

Harvard Boulevard Improvements, Peck Road to
Elizabeth Court, City of Santa Paula, CA. Senior
Project Engineer. This project installs over 10,000 linear feet of potable water and gravity wastewater pipeline.

Improvements include abandonment of the existing 24-
inch vitrified clay pipe (VCP) sewer main and manholes, installation of 46 of 36-inch polyvinyl chloride polystyrene (PVC PS) sewer main approximately 2,840 feet in length, installation of 13 pre-cast polymer manholes,
replacement of sewer service laterals, and connections
to existing sewer mains.

El Camino De La Luz and Via Lucero Lift Stations,
City of Santa Barbara, CA. Project Manager. This
project designed a new 6-inch redundant force main to
supplement the existing 100-linear-foot, 4-inch high-
density polyethylene pipe (HDPE) force main. MNS
provided a detailed alignment alternatives analysis from both cost and hydraulic perspectives. This project was
part of the larger Force Main Improvements project.

Responsibilities included managing a team of engineers, drafters, and other staff to develop detailed contract
documents for the construction of multiple wastewater
force mains. Design of both force mains was placed on
hold pending availability of funding.

Nick Panofsky, PE, QSD | RESUME PG 2

City Council
20 –
170
9/20/2022

B-12
APPENDIX B. RESUMES
Tyler Hunt, PE, QSD/QSP | RESUME PG 1

RESUMES
Tyler Hunt, PE, QSD/QSP
Water Resources Engineer

Firm
 MNS Engineers, Inc.

Areas of Expertise
 Project management
 Municipal infrastructure
 Wastewater treatment
 Wastewater reclamation
 Site improvements
 Irrigation and water delivery design
 Low-impact development
 Stormwater pollution prevention plans
 Water system consolidation
Years of Experience
 22
Licensing
 Professional Civil Engineer, CA No. 74580
Certification
 Qualified SWPPP Developer, CA No. 00822
Education
 BS, Agricultural Systems Management, California
Polytechnic State University, San Luis Obispo, CA
Affiliations
 American Public Works Association, Executive Committee  American Society of Civil Engineers
Mr. Hunt has over 22 years of experience in the water
resources/wastewater industry. Tyler’s expertise includes project management, water/wastewater conveyance, site
improvements, wastewater treatment, wastewater
reclamation, irrigation and water delivery, stormwater
pollution prevention, low-impact development (LID),
water system consolidation, and municipal infrastructure projects. In addition to engineering design, he is
experienced with providing construction management
and inspection services such as public utility
coordination, inspection, estimating, and client support.

His experience includes:

Mesa Tanks Replacement Project, City of Santa
Paula, CA. Project Manager. This project encompasses
planning and design to replace two 300,000-gallon steel tanks. The site is located on a steep hillside with limited construction access and nearby residences. Project
elements include site improvements, retaining wall, two 300,000-gallon welded steel tanks, piping improvements, a new generator, and electrical/I&C improvements.

Water Tank Replacement and Chloramine
Modifications, Villa Del Monte Mutual Water
Company, CA. Project Manager. This project replaces
the existing bolted steel reservoir and converts
disinfection to chloramines. The scope of work includes preliminary and detailed design phases. A technical
memorandum was prepared to evaluate tank
replacement and disinfection system alternatives, which included four tank construction materials, three
chemicals for ammonia addition, chemical delivery and
storage requirements, control system modifications, and preliminary site layout. In accordance with the
recommendations of the technical memorandum, MNS
prepared detailed design plans, specifications, and
engineer’s estimate of probable cost of construction
(PS&E) suitable for public bid. MNS also applied for and obtained necessary permits with local and State
jurisdictions.

Microfiltration Break Tank Repair/Replacement, West
Basin Municipal Water District, CA. Project Manager.

The Juanita Millender-McDonald Carson Regional Water
Recycling Plant produces high quality recycled water
through microfiltration and reverse osmosis treatment
processes. The microfiltration filtrate is temporarily stored in an existing above-ground steel welded tank built in 1999.

The existing tank had significant corrosion and required rehabilitation or replacement. MNS prepared a preliminary design report to develop recommendations for the repair or

City Council
20 –
171
9/20/2022

B-13
APPENDIX B. RESUMES
Tyler Hunt, PE, QSD/QSP | RESUME PG 2

RESUMES
replacement of the tank. Following the submittal of the preliminary design report, the District opted to replace the tank in the existing footprint. MNS designed the 45-foot- diameter, 194,000-gallon welded steel tank, which included an engineered aggregate pier foundation.

Los Feliz Drive Waterline Improvements, City of
Thousand Oaks, CA. Design Lead. As part of the Los
Feliz Sidewalks Improvement project, the City desired to replace the aging water infrastructure along Los Feliz
Drive. Water system improvements include replacing
existing water main with approximately 1,400 linear feet of 10-inch PVC, as well as water service laterals, valves, and other components.

Upper Country Club Drive Pipeline Replacement
Project, City of Burbank Water and Power, CA.

QA/QC Engineer. This conceptual and detailed design
project will replace approximately 1,400 feet of existing six-inch water main with a new six-inch pipeline,
including replacement of the water storage tank
connections. The preliminary design evaluated
alternative alignments for replacing the existing water main with an upgraded six-inch ductile iron pipeline in a narrow canyon roadway impacted with several utility
lines. No alignments could meet California Waterworks
Standards criteria for separation from utility lines carrying non-potable fluids, so coordination with the Division of Drinking Water (DDW) to determine the preferred
alignment was required. Responsibilities include quality assurance/quality control reviews.

Thousand Oaks Boulevard Waterline Improvements,
City of Thousand Oaks, CA. QA/QC Engineer. As part
of the Thousand Oaks Boulevard Streetscape
Improvement project, this project will replace the aging water infrastructure along Thousand Oaks Boulevard and
Los Feliz Drive. This project will remove and replace 160 linear feet of an existing 4-inch water main with a new 10-inch pipe; abandon and replace 240 linear feet of
existing 6-inch water main with a new 10-inch pipe;
remove and replace 60 linear feet of existing 10-inch
water main with a new 10-inch pipe; and remove and
replace 10 service laterals and corresponding water
meters, 11 main valves, and three fire hydrants. MNS is providing engineering design and support services.

Water and Power Campus Stormwater Improvement
Project, City of Burbank Water and Power, CA. Project
Manager. This $4M project included preliminary design,
detailed design, permitting support services, and
engineering services during construction. The preliminary design for this project evaluated alternatives for the
Ecocampus to comply with the new stormwater discharge
quality standards. Following preliminary analysis, a
preferred project was identified and recommended for
detailed design, permitting and construction. The detailed design will install an underground storage, infiltration, and reuse system to pre-treat and capture to up 273,000
gallons of stormwater. Once captured, the water can be
either used onsite as cooling tower make up water or
infiltrated to the local ground water basin. The project involves construction of an 800-gallon-per-minute
submersible stormwater transfer pump station and 12-
inch-diameter force main pipeline to convey water from the underground storage and infiltration basin for use in the plant cooling process. The project also constructs 360 feet of new 36-inch-diameter off-site storm drain pipeline in the Magnolia Boulevard and N. Varney Street right-of-way and new connection to the Burbank Western Channel.

Sewer Main Replacements, City of Lompoc, CA.

Project Manager. This multiphase infrastructure project replaced over 5,000 linear feet of existing gravity sewer mains. Construction elements include trenchless pipe
installation, traffic control plans, overlapping easements, Caltrans right-of-way (R/W) for encroachment on State
Route 1, and multiple Union Pacific Railroad (UPRR)
crossings. MNS provided land surveying and civil
engineering services, including engineered construction plans, site verification, and agency coordination support.

Sewer Main Replacements, City of Lompoc, CA.

Project Manager. This multiphase infrastructure project replaced over 5,000 linear feet of existing gravity sewer mains. Construction elements include trenchless pipe
installation, traffic control plans, overlapping easements, Caltrans right-of-way (R/W) for encroachment on State
Route 1, and multiple Union Pacific Railroad (UPRR)
crossings. MNS provided land surveying and civil
engineering services, including engineered construction plans, site verification, and agency coordination support.

Robin Hill Road Sewer Main Replacement, Goleta
Sanitary District, CA. QA/QC Manager. This project
provides planning and design services for the
replacement of 1,250 linear feet of 10-inch-diameter
vitrified clay sewer pipe located in Robin Hill Road in Goleta, CA. Construction for the project will include
ground dewatering and sewer bypassing. The preliminary
design effort included field survey, sewer flow monitoring, desktop review of geotechnical studies within the project area, and preparation of Basis of Design report for sewer replacement. Field survey determined the sewer includes a vertical sag in profile resulting in loss of hydraulic capacity.

Tyler Hunt, PE, QSD/QSP | RESUME PG 2

City Council
20 –
172
9/20/2022

B-14
APPENDIX B. RESUMES
Beth Reineke | RESUME PG 1

RESUMES
Beth Reineke
Water Resources Specialist

Firm
 MNS Engineers, Inc.

Areas of Expertise
 Environmental services
 Permitting
 Compliance
 NPDES
 Hazardous waste
Years of Experience
 19
Certification(s)
 40-Hour HAZWOPER Course, Columbus, Ohio Fire
Academy
 Federal Resources, Counter CBRN All Hazards
Management Response
 Federal Resources, First Responder Offensive Course
Education
 BS, Environmental Scient, Oregon State University, OR Professional Development
 RCRA Hazardous Waste Management (EPA Required)
Course
 US Air Force, School of Bioenvironmental Engineering
 US Air Force, School of F 16 Avionics and Electronic
Principles

Ms. Reineke has over 19 years of experience providing
environmental services including compliance, reporting, and permitting for National Pollutant Discharge
Elimination System (NPDES), California Environmental
Quality Act (CEQA), United States Environmental
Protection Agency (EPA), and Certified Unified Program
Agencies (CUPA). Beth is adept at managing complex
databases and large collections of reports and
compliance schedules. She is a skilled communicator
who delivers effective project messages and works very
productively with colleagues as well as external
stakeholders. She has performed data integrity audits
and expeditiously addressed errors.

Beth served as the District Liaison for compliance,
reporting and mitigation measures with the California
Division of Drinking Water (DDW), South San Luis
Obispo County Sanitation District (SSLOCSD), San Luis
Obispo County Air Pollution Control District (APCD), and EPA while with the Golden State Water Company
(GSWC). She also ensured the occupational spaces,
base waterways, and storage facilities met Cal/OSHA
and EPA requirements for the United States Air Force.

Beth compiled and tracked annual air reports for the
Counties of Ventura, Santa Barbara, and San Luis
Obispo. Beth also assisted with site surveys, inspections, and operating permit interpretation. She has audited,
created, and submitted over 400 compliance reports
annually with zero missed deadlines. She created,
submitted, and tracked permits to the State of California and counties within California. Beth served as District Administrative Contact for compliance and reporting of
allowable discharges. She performed annual reporting of events and routine sample collection; served as the
central point of contact and reviewer for various districts environmental compliance on large projects involving
multiple agencies. Beth has worked under EPA
regulations for environmental and drinking water
compliance. She managed 43 sites hazardous materials
business plans with a perfect compliance record. Her
experience includes:

Golden State Water Company (GSWC), Santa Maria,
CA. Associate Water Quality Engineer. Beth liaised
between GSWC and the California State Water
Resources Control Board (SWRCB), Division of Drinking
Water. Additional responsibilities included serving as the Internal Compliance Auditor and providing reporting,
trending analysis, modeling studies, and Water System
Improvement Project Scoping.

City Council
20 –
173
9/20/2022

B-15
APPENDIX B. RESUMES
Beth Reineke | RESUME PG 2

RESUMES
ATP Cycle 6, City of San Carlos, CA. Grant Writer.

Beth is responsible for developing public outreach
content and preparing a grant application.

ATP Cycle 6, City of Stockton, CA. Grant Writer. Beth
is responsible for developing public outreach content and preparing a grant application.

Clean Water SRF Grant, Castroville Community
Services District, CA. Grant Writer/Grants Analyst.

MNS provided technical and grant writing services for the Washington Street Sewer Bypass project. Once
completed, the project will eliminate surcharge issues in the existing sewer line and provide additional sewer
capacity for much needed housing development. Beth
was responsible for developing the Project Report and
grant application content.

California Air National Guard, Bioenvironmental
Engineering, CA. Environmental and Occupational
Health and Safety Compliance Coordinator. Beth
managed exposure and health records for service
members.

United States Air Force. F 1 6 Avionics Technician.

Responsibilities included aircraft electronics, wiring, and flight control troubleshooting and maintenance.

Beth Reineke | RESUME PG 2

City Council
20 –
174
9/20/2022

B-16
APPENDIX B. RESUMES
Michael Ip, PE, QSD | RESUME PG 1

RESUMES
Michael Ip, PE, QSD
Transportation/Traffic Engineer

Firm
 MNS Engineers, Inc.

Areas of Expertise
 Roadway, highway, and interchange design
 Transportation planning
 Traffic engineering
 Drainage and flood control facilities
 Construction and project management
 Caltrans
Years of Experience
 28
Licensing
 Professional Civil Engineer, CA No. 43671
Certification
 Qualified SWPPP Developer, CA No. 43671
Education
 MS, Construction Management, University of California, Berkeley, CA
 BS, Civil Engineering, University of California, Irvine, CA Affiliations
 American Council of Engineering Companies
 American Public Works Association
 American Society of Civil Engineers
Awards
 2020 APWA Project of the Year, Thousand Oaks
Boulevard Streetscape
 2019 APWA Project of the Year, Westlake Boulevard
(State Route 23) Sidewalk and Bicycle Lane
Improvements Project
 2017 APWA/ASCE Project of the Year, Donlon Road
Realignment
 2017 ACEC Engineering Excellence Merit, Colorado
Esplanade
 2012 APWA Project of the Year, California State
University Channel Islands Entrance Road Improvements
 2010 ACEC Engineering Excellence Merit, Fillmore Water Recycling
 2010 APWA Project of the Year, Lewis Road (State Route 34) Widening State Segment
 2007 APWA Project of the Year, Lewis Road Widening
Mr. Ip is a Principal Engineer with 28 years of experience specializing in the design and management of
transportation facilities and capital improvement projects.

Michael’s technical experience includes all project
phases, including project reports, planning, design, and construction management. His management experience
includes oversight and direction of technical
professionals, client liaison, quality control, subconsultant coordination, public outreach and resources allocation to ensure the timely delivery of project deliverables. At
MNS, Michael serves as Principal Engineer and Project
Manager specializing in transportation projects. His
experience includes:

Mulholland Highway Improvements Design, City of
Calabasas, CA. Project Manager. The City of Calabasas
proposes to construct roadway and safety improvement
on Mulholland Highway (MH), between Old Topanga
Canyon Road (East) and the southern City limit
approximately 2.7 miles in length. MH is the primary
north-south road in the southwestern portion of the City, connecting unincorporated Los Angeles County in the
south end and the City of Los Angeles on the north end.

MH is a scenic road and a designated emergency route.

It is primarily a two-lane road with left turn lanes at the approaches to intersections. Average daily traffic on MH is about 8,500 vehicles. MH serves as the primary route for multiple residential communities, schools, and
recreational areas on MH. Scope of work includes
developing a safe roadway facility, developing a roadway blending within the local environment and community,
and public outreach and coordination with project
stakeholders.

C Street Bicycle Facilities Installation, City of
Oxnard, CA. Project Manager. This project will install
bicycle facilities (Class II and III) on C Street from
Hueneme Road to Gonzales Road. The project is
primarily located along C Street. At the southerly end, the bike facility will be on Courtland Street from Hueneme
Road to Canterbury Way. The project includes Class III
bicycle facilities to close gaps on the following streets intersecting or adjacent to C Street: Hill Street from C Street to Novato Drive, Guava Street from C Street to
East Hemlock Street, East Hemlock Street from Guava
Street to Patterson Road, and G Street from Guava
Street to Wooley Road. The project coordinates the
proposed improvements with two City projects: Thin
Maintenance Overlay Project Phase 2 and Bryce Canyon
North and South Resurfacing Project. The project will
provide approximately nine miles of bicycle facilities.

City Council
20 –
175
9/20/2022

B-17
APPENDIX B. RESUMES
Michael Ip, PE, QSD | RESUME PG 2

RESUMES
US 101/Holly Street Interchange and Pedestrian
Overcrossing (POC) Project, City of San Carlos, CA.

Principal Engineer. This $25.8M project modifies the
existing interchange on US 101 at the Holly Street
overcrossing (OC) and adds a pedestrian overcrossing
(POC) over US 101. The interchange modification will
remove the northeast and southwest loop ramps from the
existing full cloverleaf (Type L-10) interchange and
create a partial cloverleaf (Type L-9) interchange to US 101. Diagonal on- and off-ramps will be modified to
create more bicycle- and pedestrian-friendly crossings.

Holly Street will be widened to provide a third through lane for limited sections at on-ramp approaches. The
existing deck drains, electroliers, concrete median, and concrete barriers will be modified on the existing Holly Street OC. The POC will provide a new 12-foot-wide
multi-use path approximately 430 feet south of the Holly Street OC. As an alternate route for non-motorists, the POC will provide cross-freeway access without the need
to traverse ramp termini and entrances. Other key
features of the project include ramp widening, ramp
metering improvements, drainage improvements, storm-
water retention basins, retaining walls, bicycle
roundabouts at either end of the multi-use pathway,
signing and striping improvements in Redwood City on
the east side of US 101, signal improvements at the
Industrial Road/ Holly Street intersection, and fiber optic modifications along Industrial Road on the west side of US 101.

Los Feliz Drive Sidewalks Phase 2, City of Thousand
Oaks, CA. Project Manager. This project will install 800 linear feet of pedestrian facilities on the north and south sides of Los Feliz Drive between Thousand Oaks
Boulevard and Conejo School Road. Los Feliz Drive
within the project limits consists of high-density
residential properties. The project will install missing segments of sidewalk and improve pedestrian safety.

These improvements consist of sidewalk construction,
driveway reconstruction, traffic lane striping and
markings, curb and gutter construction, and crosswalk
striping. The project also involves utility relocation in various locations. Upgrades will also be made to the
existing striping, crosswalk, and signage on Los Feliz
Drive.

West and East Ojai Avenue Pipeline, City of Ojai CA.

Project Manager. Casitas Municipal Water District
(CMWD) retained Waterworks Engineers, LLC (WWE) to
design a new water pipeline in Ojai Avenue (State Route 150) from Bristol Road and San Antonio Street to Gridley Road and Oak Glen Avenue, approximately 7,500 linear
feet. MNS coordinated with Casita Municipal Water
District, City of Ojai, and Caltrans and prepared traffic control plans, traffic management plan and water
pollution control program in support of a Caltrans
encroachment permit for approximately 7,500 linear feet of new potable water and fiber optic lines on State Route 150 through downtown Ojai. Proposed traffic control plan and management plan will minimize the impacts to
motoring public, businesses and property owners.

Robin Hill Road Sewer Replacement, City of Goleta,
CA. Lead Engineer. Goleta Sanitary District retained
MNS to design 1500 LF of sanitary sewer line and
manhole replacements in Robin Hill Road and Hollister
Avenue. The project was located in both the jurisdictional of the Cities of Goleta and Santa Barbara. MNS
coordinated with Goleta Sanitary District and the two
Cities and prepared sanitary sewer improvements and
traffic control plans. Project improvements required
dewatering wells to lower groundwater during
construction and sewer bypasses.

Marie Kerr Park and Ride Project, City of Palmdale,
CA. Project Manager. The project located at the
northwest corner of Rancho Vista Boulevard and 25th
Street West will buildout the remaining 19 acres of the Marie Kerr Park site by constructing a Park and Ride
facility, east of the amphitheater. This 1,000+ parking space facility will serve as a park and ride destination as well as provide parking for Palmdale Amphitheater
events and Best of the West softball tournaments. The
Park and Ride facility will include Vanpool, RV, ADA,
future charging stations, bicycle parking spaces, pick up and drop off areas, storm drain, stormwater treatment
landscaping, and site lighting facilities. The off-site street improvements will include parkway improvements along
the west side of 25th Street West.

Hillcrest Drive Sidewalk—Yellen Park Project, City of
Palmdale, CA. Project Manager. The project provided a
missing sidewalk link on Hillcrest Drive from Avenue S to Buena Vista Elementary School Boulevard. The westerly
street parkway improvements included a new sidewalk,
ADA curb ramps, and street lighting.

Dockweiler Drive Extension, City of Santa Clarita,
CA. Project Manager. The City of Santa Clarita proposes to construct a $30M Secondary Arterial—Dockweiler
Drive from Sierra Highway to Railroad Avenue. The
project will provide an important north-south connection for the City, a new entrance to Masters University, and a secondary emergency access point for the Placerita
Canyon community. The roadway extension and
widening will go through an existing railroad crossing, business district, hilly terrain, and the Master’s University property.

Michael Ip, PE, QSD | RESUME PG 2

City Council
20 –
176
9/20/2022

C-1
APPENDIX C. STANDARD AGREEMENT
Appendix C. Standard Agreement
C
Requested Changes
MNS has reviewed the City's Standard Agreement (Attachment 2). We request our suggestions be considered in an effort to reduce the amount of liability. Please contact us with any questions of concerns in regards to these changes. We are certain we can come to an acceptable agreement in regard to the Agreement. Only sections with comments are provided.

City Council
20 –
177
9/20/2022

C-2
APPENDIX C. STANDARD AGREEMENT

City of Santa Ana RFP 22-064

subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.

Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

9. INTELLECTUAL PROPERTY INDEMNIFICATION

Consultant shall defend, indemnify and hold ham1less the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

10. RECORDS

Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum pe1iod of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such re cords and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

11. CONFIDENTIALITY

If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such info1mation except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like impo1tance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other pa1ty is covered , as amended effective 1/1/2018, , to the extent
reasonable

City Council
20 –
178
9/20/2022

EXHIBIT C

City Council
20 –
179
9/20/2022

20 2 2 STA

NDARD SCHEDULE OF FEES

PROJECT/PROGRAM MANAGEMENT
Principal-In-Charge ............................... $320 Senior Project/Program Manager ...... 295
Project/Program Manager .................... 255
Assistant Project/Program Manager 215
Senior Project Coordinator ................... 175
Project Coordinator ................................. 145

ENGINEERING
Principal Engineer .................................. $280 Lead Engineer ............................................ 245 Supervising Engineer .............................. 235 Senior Project Engineer ......................... 220
Project Engineer........................................ 200 Associate Engineer .................................. 180 Assistant Engineer.................................... 165

SURVEYING
Principal Surveyor .................................. $260 Lead Surveyor ............................................ 250 Supervising Surveyor .............................. 215 Senior Project Surveyor ......................... 195
Project Surveyor........................................ 170 Senior Land Title Analyst....................... 165
Associate Project Surveyor ................... 160
Assistant Project Surveyor .................... 145
Party Chief (PW) ........................................ 170 Chainperson (PW) .................................... 150 One-Person Survey Crew (PW) ........... 210

CONSTRUCTION MANAGEMENT
Principal Construction Manager ...... $305
Senior Construction Manager ............. 275
Senior Resident Engineer ...................... 265
Resident Engineer .................................... 240 Structure Representative ....................... 235
Construction Manager ........................... 210
Assistant Resident Engineer................. 195
Sr. Construction Inspector (PW) ........ 177
Construction Inspector (PW) .............. 168
Office Administrator ................................ 130

TECHNICAL SUPPORT
CADD Manager ....................................... $195 Supervising Technician .......................... 165
Senior Technician ..................................... 155 Engineering Technician .......................... 125

ADMINISTRATIVE SUPPORT
Senior Management Analyst ............. $180
Management Analyst.............................. 155
IT Technician ............................................... 135 Graphics/Visualization Specialist ....... 120
Administrative Assistant ........................... 95

GOVERNMENT SERVICES
City Engineer ........................................... $240 Deputy City Engineer .............................. 215 Assistant City Engineer ........................... 205 Plan Check Engineer................................ 190 Permit Engineer ......................................... 180 City Inspector ............................................. 150 Senior City Inspector (PW) .................. 177
City Inspector (PW) .................................. 168 Principal Stormwater Specialist .......... 175
Senior Stormwater Specialist ............... 165
Stormwater Specialist ............................. 155 Stormwater Technician .......................... 140
Building Official ......................................... 215 Senior Building Inspector ...................... 190
Building Inspector .................................... 160 Planning Director ...................................... 215 Senior City Planner .................................. 190 Assistant Planner ...................................... 160 Senior Grant Writer .................................. 175 Grant Writer ................................................ 165 Grant Associate ......................................... 145 Grant Assistant .......................................... 125

DIRECT EXPENSES
Use of outside consultants as well as copies, blueprints, survey stakes, monuments, computer plots, telephone, travel (out of area) and all similar charges directly connected with the work will be charged at cost plus fifteen percent (15%). Mileage will be charged at the current federal mileage reimbursement rate. Expert Witness services will be charged at three (3) times listed rate.

PREVAILING WAGE RATES
Rates shown with Prevailing Wage “(PW)” annotation are used for field work on projects subject to federal or state prevailing wage law and are subject to increases per DIR.

ANNUAL ESCALATION
Standard fee rates provided for each classification are subject to an annual escalation increase of 3.5% starting January 1, 2023.

OVERTIME
Overtime for non-exempt employees will be charged at 1.5 x hourly rate; overtime for exempt employees and other classification will be charged at 1 x hourly rate.

City Council
20 –
180
9/20/2022

Police Department
www.santa-ana.org/pd
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 20, 2022
TOPIC: Agreement to Provide Policy Manual Maintenance Support AGENDA TITLE:

Approve Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support (General and Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Lexipol, LLC to provide policy manual maintenance, support and training services to the Police Department for a three- year period, from July 1, 2022 through September 30, 2025 in an amount not to exceed $169,502, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Police Department has been utilizing Lexipol, LLC (“Lexipol”) subscription services for law enforcement policy manual, maintenance, support and training services for over ten years. The services provided by Lexipol have been a great asset to the Department’s training program. The Department wishes to continue to use Lexipol subscription services. Lexipol will continue to provide the Department with a web-based law enforcement policy manual, maintenance, suppor,t and training services. The agreement will include Annual Law Enforcement Policy & Daily Training Bulletin (DTB) Subscription, Annual Custody Policy & DTB Subscription, Annual Corrections Supplemental Manual, and Corrections One Academy. Corrections One Academy is an online training platform that provides courses certified through California Board of State and Community Corrections (BSCC) for annual continuing education requirements. BSCC will provide funding to the City to pay for some of the fees related to the Corrections One Academy subscription included in this agreement.

The Lexipol Law Enforcement & Custody Policy Manual have over 150 policies based on federal and state laws, regulations, and law enforcement best practices. Corrections One Academy also has over 550 courses, training videos, and management features to meet annual training mandates. Lexipol’s policy manual is written by legal and law enforcement professionals who constantly monitor major court decisions, legislation, and emerging trends affecting law enforcement operations. Lexipol provides regular updates

City Council
21 –
1 9/20/2022

Agreement to Provide Policy Manual Maintenance Support
September 20, 2022

2 9
4 8
in response to legislative mandates, case law and evolving law enforcement best practices.

Lexipol archives departmental policies and tracks changes, facilitating improved documentation of policy revisions. Lexipol also documents officers who have reviewed certain policies for keeping up-to-date training records.

In addition, Lexipol proposes to provide Daily Training Bulletin services that will provide comprehensive daily training to help police employees learn the content of the policy manual and the practical application of the policies. Each year, Lexipol will furnish 365 customizable, scenario-based training bulletins that will link directly to the policy manual. The Daily Training Bulletins will address use of force, vehicle operation, discriminatory harassment, and a variety of other law enforcement risk management topics. The Police Department will have the ability to customize the Daily Training Bulletins to address agency-specific topics.

The first-year subscription fee is $64,428, which includes a one-time Jail manual implementation cost. The annual subscription renewal fees for the second-year will be $52,102. Year-three of this agreement will be $52,972. At the conclusion of the three-year agreement term, the total amount paid to Lexipol will be $169,502.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funds for this agreement are and will be budgeted and available for the following fiscal years:

Fiscal Year
Accounting Unit
– Account No. Fund Description
Accounting Unit –
Account No.

Description
Amount
FY 22-23 01114475-62140 General Fund
PD Jail Operations,
Membership,
Subscription & Dues
$30,143
FY 22-23 01114410-62140 General Fund
PD Training Services,
Membership,
Subscription & Dues
$28,340
FY 22-23 02414400-62140 Police Activities &
Programs Fund
Police Special Rev-
General, Membership,
Subscription & Dues
$5,945
FY 23-24 01114475-62140 General Fund
PD Jail Operations,
Membership,
Subscription & Dues
$14,692

City Council
21 –
2 9/20/2022

Agreement to Provide Policy Manual Maintenance Support
September 20, 2022

2 9
4 8
FY 23-24 01114410-62140 General Fund
PD Training Services,
Membership,
Subscription & Dues
$29,757
FY 23-24 02414400-62140 Police Activities &
Programs Fund
Police Special Rev-
General, Membership,
Subscription & Dues
$7,653
FY 24-25 01114475-62140 General Fund
PD Jail Operations,
Membership,
Subscription & Dues
$15,428
FY 24-25 01114410-62140 General Fund
PD Training Services,
Membership,
Subscription & Dues
$31,244
FY 24-25 02414400-62140 Police Activities &
Programs Fund
Police Special Rev-
General, Membership,
Subscription & Dues
$6,300
Total $169,502

EXHIBIT(S)

1. Agreement with Lexipol
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager

City Council
21 –
3 9/20/2022

MASTER SERVICE AGREEMENT
Agency's Name: Santa Ana Police Department (CA)
Agency's Address: 60 Civic Center Plz POB 1981
Santa Ana, California 92701
Attention: Jaime Manriquez
Lexipol's Address: 2611 Internet Boulevard, Suite 100
Frisco, Texas 75034
Effective Date:
(to be completed by Lexipol upon receipt of signed Agreement) This Master Service Agreement (the “Agreement”) is entered into by and between Lexipol, LLC, a Delaware limited liability company ("Lexipol"), which may include one or more Lexipol subsidiary entities, and the Agency identified above.

This Agreement consists of:
(a) this Cover Sheet
(b) Exhibit A - Selected Services and Associated Fees
(c) Exhibit B - Terms and Conditions Specific to this Agreement Each individual signing below represents and warrants that they have full and complete authority to bind the party on whose behalf they are signing to all terms and conditions contained in this Agreement.

Santa Ana Police Department (CA) Lexipol, LLC
Signature: Signature:

Print Name: Print Name:

Title: Title:

Date Signed: Date Signed:

Copyright 2021 © Lexipol - Rev 12/28/2020
See Signature page below
Jan Roos
Vice President & General Counsel
9-8-2022
Exhibit 1

City Council
21 –
4 9/20/2022

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST:

_______________________

Clerk of the Council

CITY OF SANTA ANA

_______________________

KRISTINE RIDGE
City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney

By:______________________

TAMARA BOGOSIAN
Senior Assistant City Attorney

RECOMMENDED FOR APPROVAL:

________________________

DAVID VALENTIN
Chief of Police

City Council
21 –
5 9/20/2022

Exhibit A

SELECTED SERVICES AND ASSOCIATED FEES

Agency is purchasing the following and Agency acknowledges it will pay for services rendered by Lexipol from July 1, 2022 through the effective date above:

TERM ONE

DESCRIPTION TERM UNIT

PRICE DISCOUNT EXTENDED
Jail Policy Manual Implementation, Tiers I, II & III One-time cost 19,000.00 15%

16,150.00
CorrectionsOne Academy 7/1/2022 - 6/30/2023 6,605.00 10%

5,945.00
Annual Law Enforcement Policy & DTB Subscription 10/1/2022 - 9/30/2023 28,339.21 28,339.21 Annual Custody Policy & DTB Subscription 10/1/2022 - 9/30/2023 12,388.16 12,388.16 Annual Corrections Supplemental Manual (SPS) 10/1/2022 - 9/30/2023 1,604.93 1,604.93 TERM ONE TOTAL 67,937.30 $3,510 64,427.30
Term One Subscription Total: 64,427.30

TERM TWO

DESCRIPTION TERM UNIT PRICE DISCOUNT EXTENDED
CorrectionsOne Academy 7/1/2023 - 9/30/2024 8,256.00 $603.00 7,653.00 (Prorated + 2 months to align with October) Annual Law Enforcement Policy & DTB Subscription 10/1/2023 - 9/30/2024 29,756.17 29,756.17 Annual Custody Policy & DTB Subscription 10/1/2023 - 9/30/2024 13,007.57 13,007.57 Annual Corrections Supplemental Manual (SPS) 10/1/2023 - 9/30/2024 1,685.18 1,685.18 TERM TWO TOTAL 52,704.92 $603.00 52,101.92
Term Two Subscription Total 52,101.92

TERM THREE

DESCRIPTION TERM UNIT PRICE DISCOUNT EXTENDED
CorrectionsOne Academy 10/1/2024 - 9/30/2025 6,605.00 $305.00 6,300.00 Annual Law Enforcement Policy & DTB Subscription 10/1/2024 - 9/30/2025 31,243.98 31,243.98
Annual Custody Policy & DTB Subscription 10/1/2024 - 9/30/2025 13,657.95 13,657.95
Annual Corrections Supplemental Manual (SPS) 10/1/2024 - 9/30/2025 1,769.44 1,769.44
TERM THREE TOTAL 53,276.37 $305.00 52,971.37
Term Three Subscription Total 52971.37

City Council
21 –
6 9/20/2022

Exhibit B
Terms and Conditions of Service

1. Definitions. For purposes of Lexipol’s Terms and Conditions of Service (the “Terms”), each of the following capitalized terms will have the meaning included in this Section. Other capitalized terms are defined within their respective sections below. Depending on the selected Service(s), Agency may receive support from, and be invoiced by, a Lexipol subsidiary, including The Praetorian Group and/or Cordico Inc.

1.1 “Agency” means the department, agency, office, company, or other entity purchasing and/or otherwise subscribing to Lexipol products or services.

1.2 “Agreement” means the combination of (a) the cover sheet to which these Terms are attached; (b) Lexipol’s subscription and pricing information sheets, which are typically included as an Exhibit A (“Services Being Purchased and Related Fees”) or as set forth in any similar pricing sheet (including by way of addendum); and (c) these Terms.

1.3 “Derivative Work(s)” means work(s) based on Lexipol’s Subscription Materials, or any substantive portion thereof. Derivative Works include revision, modification, abridgement, condensation, expansion, or any other form in which the Subscription Materials or any portion thereof are recast, transformed, or adapted. For purposes of the Agreement, a Derivative Work also includes any compilation that incorporates any portion of the Subscription Materials. Further, “Derivative Work” includes any work considered a “derivative work” under United States copyright law.

1.4 “Effective Date” means the date specified on the cover sheet to which these Terms are attached, or as otherwise expressly set forth and agreed upon by Lexipol and Agency in a writing and defined as the “Effective Date.”

1.5 “Initial Term” means the period commencing on the Effective Date and continuing for the length of time indicated on the cover sheet or subscription and pricing sheet provided by Lexipol. If the Initial Term is not so indicated, the default Initial Term is one (1) year from the Effective Date.

1.6 “Service(s)” means all Lexipol product(s) or service(s), including one -time and recurring (subscription) services, as may be offered by Lexipol and/or its subsidiaries and affiliates from time to time.

1.7 “Subscription Materials” means all policy manuals, supplemental publications, daily training bulletins, written content, images, videos, and all other data and multimedia provided by Lexipol and/or its licensors through the Services.

2. Term. The Agreement becomes enforceable upon signature by Agency’s autho rized representative. Following the Initial Term, the Agreement shall renew in successive one -year periods thereafter (each a “Renewal Term”) unless one party provides written notice of non -renewal to the other party at least thirty (30) days prior to expi ration of the then-current term. The Initial Term and all Renewal Terms collectively comprise the “Term” of the Agreement.

3. Termination.

3.1 For Cause. The Agreement may be terminated by either party, effective immediately, (a) in the event that the other party fails to discharge any obligation or remedy any default under the Agreement for a period of more than thirty (30) calendar days after it has been given written notice of such failure or default; or (b) in the event that the other party makes an assig nment for the benefit of creditors or commences or has commenced against it any proceeding in bankruptcy, insolvency or reorganization pursuant to the bankruptcy laws of any applicable jurisdiction.

3.2 For Convenience. The Agreement may be terminated for convenience (including lack of appropriation of funds by Agency) upon sixty (60) days written notice. Note: fees already paid for Services are not eligible for refund, proration or offset in the event of Agency’s termination for convenience.

City Council
21 –
7 9/20/2022

Copyright © Lexipol, LLC 1995-2022
Rev. 1.1.2022
2 4. Effect of Expiration or Termination. Upon the expiration or termination of the Agreement for any reason, Agency’s access to Lexipol’s Services shall cease. Termination or expiration of the Agreement shall not, however, relieve either party from any obligation or liability that has accrued under the Agreement prior to the date of such termination or expiration, including payment obligations. The right to terminate the Agreement shall be in addition to, and not in lieu of, any other remedy, legal or equitable, to which the parties are entitled at law or in equity. The provisions of Sections 1 (Definitions), 6 (Service-Specific Terms), 8 (Privacy Policy), 8 (Warranty Disclaimer), 9 (Confidentiality), 10 (Warranty Disclaimer), 11 (Limitation of Liability), 12 (General Terms), and this Section 4 shall survive the expiration or termination of the Agreement for any reason.

5. Fees and Invoicing . Unless otherwise agreed upon in writing, Lexipol (or, if applicable, The Praetorian Group or Cordico Inc.) will invoice Agency at the commencement of the Initial Term and thirty (30) days prior to each Renewal Term. Agency will pay to Lexipol the fee(s) specified on each invoice within thirty (30) days following receipt of the invoice. All invoices will be sent to Agency at the address specified on the cover sheet to which these Terms are attached or as otherwise designated by Agency in writing. All payments will be made by electronic transfer of immediately available funds or by mailing a check to Lexipol at 2611 Internet Blvd, Ste 100, Frisco, TX 75034 (Attn: Accounts Receivable). Lexipol reserves the right to increase fees for Renewal Terms. All amounts required to be paid under the Agreement are exclusive of taxes and similar fees now in force or enacted in the future. Unless otherwise exempt, Agency is responsible for and will pay in full all taxes properly imposed related to its receipt of Lexipol’s Services, except for taxes based on Lexipol’s net income. In the event any amount owed by Agency is not paid when due, an d such failure is not cured within ten (10) days after written notice thereof, then in addition to any other amount due, Agency shall pay a late payment charge on the overdue amount at a rate equal to the lower of (a) one percent (1%) per month, or (b) the highest rate permitted by applicable law.

6. Service-Specific Terms. The following sections apply to specific Lexipol Services:

6.1 Policy. Lexipol’s policy Subscription Materials and Knowledge Management System (“KMS”) are proprietary, protected under U.S. co pyright, trademark, patent, and/or other applicable laws, and Lexipol reserves all rights not expressly granted in these Terms. Agency may prepare Derivative Works using Lexipol’s Subscription Materials, but Lexipol shall remain the sole owner of all right, title and interest in and to them, including all copyrights, intellectual property rights, and other proprietary rights therein or pertaining thereto. Agency shall retain a perpetual, personal, non -sublicensable and non-assignable right to use the Subscription Materials for Agency’s internal purposes but will not remove any copyright notice or other proprietary notice of Lexipol appearing thereon. Agency acknowledges and agrees that Lexipol shall have no responsibility to update such Subscription Materials beyond the Term of the Agreement and shall have no liability whatsoever for Agency’s creation or use of Derivative Works. Lexipol’s Subscription Materials are to be treated as Confidential Information (per Section 9 herein), but Agency may disclo se Subscription Materials pursuant to a valid court order, lawful government agency request, Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request. Agency acknowledges and agrees that all policies and procedures it implements have been individually reviewed and adopted by Agency, that neither Lexipol nor any of its agents, employees, or representatives shall be considered “policy makers” in any legal or other sense, and that Agency’s highest -ranking official shall, for all purposes, be considered the “policy maker” with regard to same. Lexipol’s KMS Service is subject to the Service Level Agreement attached to these Terms.

6.2 Learning. Lexipol’s Learning Management System (“LMS”), offered by Praetorian Digital, is a proprietary Service protected under U.S. copyright, trademark, patent, and other laws. Lexipol and its licensors retain all rights, title, and interest in and to the LMS (including, without limitation, all intellectual property rights), including all copies, modifications, e xtensions, and Derivative Works thereof. Agency’s right to use the LMS is limited to the rights expressly granted in the Agreement. Agency Data, defined as data owned by Agency prior to the Effective Date or which Agency provides during the Term for purposes of identifying authorized users, confirming agency or department information, or other purposes that are ancillary to receipt of the Service, remains Agency’s property. Lexipol retains no right or interest in Agency Data and shall return or destroy Agency Data following termination of the Agreement. Lexipol’s LMS Service is subject to the Service Level Agreement attached to these Terms.

City Council
21 –
8 9/20/2022

Copyright © Lexipol, LLC 1995-2022
Rev. 1.1.2022
3 6.3 Wellness. This Section applies when Agency subscribes to Lexipol’s Wellness Application (“Wellness App”) offered by Cordico®. All Subscription Materials delivered by the Wellness App, including but not limited to all object and source code, all information created, developed, or reduced to practice, and all written, image -based, or video -based content underlying the Wellness App that is not specifically provided by Agency is the proprietary intellectual property of Lexipol and/or its suppliers or licensors, protected to the maximum extent permitted by trademark, copyright, and patent laws. Agency is granted a nonexclusive limited right to access the Wellness App during the Term. If the Agreement is terminated or expires for any reason, Agency shall lose access to the Wellness App and to a ll associated Subscription Materials and shall discontinue all use of the same for any purpose. Nothing in this section or these Terms shall be construed as conferring any right of ownership or use to the Wellness App, whether by estoppel, implication or otherwise.

6.4 Grants. This Section applies when Agency selects Lexipol’s Grant Writing, Consulting, and/or GrantFinder services. For Grant Writing services, Agency takes full responsibility for submitting information reasonably required by Lexipol’s grant wr iting team in a timely manner (at least five (5) days prior to the applicable grant application close date). Agency is responsible for all submissions of final grant applications by grant deadlines, but Lexipol shall be considered Agency’s duly authorized representative for submissions where applicable. Failure to submit requested materials to write grant applications on time will result in rollover of project services and fees to next grant application cycle; not a refund of the fees.

Requests for cancellation of Grant Writing services will result in a 50% fee of the total value of the service.

Invoices for Grant Writing services will be sent as soon as work begins for the applicable target grant.

Complete payment must be received no later than thir ty (30) days after receipt of invoice. In the event Agency has not made timely payment on an invoice, Lexipol reserves the right to suspend all grant Services to Agency until past-due payments are received in full, and may terminate Agency’s access to GrantFinder, if applicable. Invoices over thirty (30) days past due may be charged a twenty-five dollar ($25) late fee.

6.5 Generally; Injunctive Relief. Nothing in the Agreement shall be construed as conferring any rights or license to Lexipol’s trade secrets, intellectual property, Confidential Information, Subscription Materials, KMS, LMS, Wellness App, or the software underlying such products and services, whether by estoppel, implication or otherwise. Agency may not, and may not assist others to, decompile, disassemble, reverse engineer, or otherwise attempt to discover any object code, source code, or proprietary data underlying the Services. Agency grants all rights and permissions in or relating to Agency Data as are necessary to Lexipol to enforce the Agreement, exercise Lexipol’s rights, and perform Lexipol’s obligations hereunder. Agency acknowledges that a breach or threatened breach of any portion of this Section may cause irreparable harm and shall entitle Lexipol to injunctive relief in addition to any other available remedy.

7. Account Security. The rights to access and use the Services under the Agreement are personal and unique to Agency and Agency shall not assign or otherwise transfer any such rights to any other person or entity. Except as set forth herein, Agency remains solely responsible for maintaining the confidentiality of Agency’s username(s) and password(s) and the security of Agency’s account(s), meaning the account by which Agency accesses the Services. Agency will not permit access to Agency’s account(s) or use of Agency’s username(s) and/or password(s) by any person or entity other than authorized Agency personnel.

Agency will immediately notify Lexipol if Agency becomes aware that any person or entity other than authorized Agency personnel has used Agency’s Account or Agency’s username(s) and/or password(s).

8. Privacy Policy. Lexipol will hold Agency Data in confidence unless required to provide access in accordance with a court order, government agency request, or other lega l process such as a Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request. Lexipol will use commercially reasonable efforts to ensure the security of all Agency Data. Lexipol’s systems use the Secure Socket Layer (SSL) Protocol for Lexipol Services, which encrypts information as it travels between Lexipol and each Agency. However, Agency acknowledges and agrees that data transmission on the internet is not always 100% secure and Lexipol cannot and does not warrant that information Agency transmits to or through the Services is 100% secure. Agency acknowledges that Lexipol may provide view-only access and summary information (which may include number of policies developed or in development, percentage of staff reviews of developed po licies and DTBs) to Agency’s affiliated Risk Management Authority, Insurance Pool or Group, or Sponsoring Association if they are actively funding member Agency Subscription Fees.

City Council
21 –
9 9/20/2022

Copyright © Lexipol, LLC 1995-2022
Rev. 1.1.2022
4 9. Confidentiality. During the term of the Agreement, either party may be required to disclose information to the other party that is marked “confidential” or is of such a type that the confidentiality thereof is reasonably apparent (collectively, “Confidential Information”). The receiving party will: (a) limit disclosure of any Confidential Information of the other party to the receiving party’s directors, officers, employees, agents and other representatives (collectively “Representatives”) who have a need to know such Confidential Information in connection with th e Services; (b) advise its personnel and agents of the confidential nature of the Confidential Information and of the obligations set forth in the Agreement; (c) keep all Confidential Information confidential by using a reasonable degree of care, but not less than the degree of care used by it in safeguarding its own confidential information; and (d) not disclose any Confidential Information to any third party unless expressly authorized by the disclosing party. Notwithstanding the foregoing, a party may d isclose Confidential Information pursuant to a valid governmental, judicial, or administrative order, subpoena, discovery request, regulatory request, Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request, or similar method, provided that the party proposing to make any such disclosure will promptly notify, to the extent practicable, the other party in writing of such demand for disclosure so that the other party may, at its sole expense, seek to make such disclosure subject to a protective order or other appropriate remedy to preserve the confidentiality of the Confidential Information.

Each party shall be responsible for any breach of this section by any of such party’s personnel or agents.

10. Warranty Disclaimer. ALL SERVICES AND SUBSCRIPTION MATERIALS ARE PROVIDED "AS- IS" AND LEXIPOL DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR

OTHERWISE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A

PARTICULAR PURPOSE, TITLE, AND NON -INFRINGEMENT, AS WELL AS ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE.

11. Limitation of Liability. Lexipol’s cumulative liability resulting from any claims, demands, or actions arising out of or relating to the Agreement, the Services, or the use of any Subscription Materials shall not exceed the aggregate amount of subscription fees actually paid to Lexipol by Agency for the associated Services during the twelve-month period immediately prior to the assertion of such claim, demand, or action.

In no event shall Lexipol be liable for any indirect, incidental, consequential, special, exemplary damages, or lost profits, even if Lexipol has been advised of the possibility of such damages. The limitations set forth in this Section shall apply whether t he subject claim is based on breach of contract, tort, strict liability, product liability or any other theory or cause of action.

12. General Terms.

12.1 General Interpretation. The language used in the Agreement and these Terms shall be deemed to express the mutual intent of Lexipol and Agency. The Agreement shall be construed without regard to any presumption or rule requiring construction against the party causing such instrument or any portion thereof to be drafted, or in favor of the party receiving a particular benefit under the Agreement.

12.2 Invalidity of Provisions . Each of the provisions contained in the Agreement and these Terms is distinct and severable. A declaration of invalidity or unenforceability of any such provision or part thereof by a court of competent jurisdiction shall not affect the validity or enforceability of any other provision hereof. Further, if a court of competent jurisdiction finds any provision of the Agreement to be invalid or unenforceable, the parties agree that the court should endeavor to give effect to the parties’ intention as reflected in such provision to the maximum extent possible.

12.3 Waiver. Lexipol’s failure to exercise, or delay in exercising, any right or remedy under any provision of the Agreement shall not constitute a waiver of such right or remedy.

12.4 Governing Law. The Agreement shall be construed in accordance with, and governed by, the laws of the State in which Agency is located, without giving effect to any choice of law doctrine that would cause the law of any other jurisdiction to apply.

City Council
21 –
10 9/20/2022

Copyright © Lexipol, LLC 1995-2022
Rev. 1.1.2022
5 12.5 Compliance with Laws . Each party shall maintain compliance with all applicable laws, rules, regulations, and orders promulgated by any federal, state, or local government body or agency relating to its obligations pursuant to the Agreement and these Terms.

12.6 Attorney’s Fees. If any action is brought by either party to the Agreement against the other party regarding the subject matter hereof, the prevailing party shall be entitled to recover, in addition to any other relief granted, reasonable attorneys’ fees and expenses of litigation.

12.7 Notices. Any notice required by the Agreement or given in connection with it shall be in writing and shall be made by certified mail (postage prepaid), recognized overnight delivery service, or (if mutually agreed upon) by email to authorized recipients at such address as each party may indicate from time to time. Alternatively, electronic mail or facsimile notice to established and authorized recipients is acceptable when acknowledged by the receiving party.

12.8 Entire Agreement . The Agreement, including these Terms, embodies the entire agreement and understanding of the parties hereto and expressly supersedes all prior written and oral agreements and understandings with respect to the su bject matter hereof. No representation, promise, or statement of intention has been made by any party hereto that is not embodied in the Agreement. Terms and conditions set forth in any purchase order or any other form or document that are inconsistent wit h or in addition to the terms and conditions set forth in the Agreement are hereby objected to and rejected in their entirety, regardless of when received, without further action or notification, and shall not be considered binding unless specifically agreed to in writing by both parties. No amendment, modification, or supplement to the Agreement shall be binding unless it is in writing and signed by the party sought to be bound thereby.

12.9 Counterparts. The Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same document for purposes of the Agreement.

Lexipol Service Level Agreement for Cloud-Based Services

1. Response Times. For issues relating to Lexipol’s online, cloud-based Services (e.g. KMS, LMS, Wellness), Lexipol will make an industry standard and commercially reasonable effort to respond promptly (via Lexipol’s Normal Support Channels) within two (2) Business Days after receipt.

2. Uptime Commitment. The Uptime Percentage for the Service will be ninety -nine and five-tenths percent (99.5%) (the “Uptime Commitment”). Subject to the exclusions described in below, “Uptime Percentage” is calculated by subtracting from 100% the percentage of 1-minute periods during any annual billing cycle in which Agency’s selected Service(s) are unavailable out of the total number of minutes in that billing cycle. “Unavailable” and “Unavailability” mean that, in any 1 -minute period, all connection requests recei ved by Agency failed to process (each a “Failed Connection”); provided, however, that no Failed Connection will be counted as a part of more than one such 1 -minute period (i.e. a Failed Connection will not be counted for the period 12:00:00-12:00:59 and the period 12:00:30-12:01:29). The Yearly Uptime Percentage will be measured based on the industry standard monitoring tools.

3. Exclusions from Uptime Percentage . All Service Unavailability resulting from the following will be excluded from calculation of Uptime Percentage: (a) Regularly-scheduled maintenance of the Service that does not exceed six (6) hours per 3-month period and is communicated by Lexipol at least twenty-four (24) hours in advance via Lexipol’s support channels (Lexipol typically schedules such regularly scheduled maintenance once per month); (b) Any failures of the Lexipol Standard and Custom Reporting Services that does not exceed six (6) hours per 3-month period and is communicated by Lexipol at least twenty-four (24) hours in advance via Lexipol’s Normal Support Channels; (c) Any issues with a third-party service to which Agency subscribes but does not control; (d) Any problems not caused by Lexipol that result from, computing or networking hardware, other equipment or software under Agency’s control, the Internet, or other issues with electronic communications; (e) Lexipol’s suspension or termination of the Service in accordance with the Terms; (f) Exceeding Lexipol’s published Concurrent Request Limits; (g) Software that has been subject to unauthorized modification by Agency; (h) Negligent or intentional misuse of the Service by Agency.

City Council
21 –
11 9/20/2022

Police Department
www.santa-ana.org/pd
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 20, 2022
TOPIC: Santa Ana Jail Inmate Communication and Digital Services AGENDA TITLE:

Approve Agreement with Smart Communications Holdings, Inc. to Provide Inmate Communication and Digital Services (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Smart Communications Holdings, Inc. to provide inmate communication and digital services to the Santa Ana Jail for a five-year period, from November 1, 2022 through October 31, 2027, with an option for two, one-year extensions, in the amount of $650,000, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The State of California Board of State and Community Corrections requires all jails and correctional facilities within the state to provide reasonable access to a telephone beyond those calls which are required by Section 851.5 of the Penal Code. The Federal inmate housing agreements entered into by the City also require inmate access to telephones.

Industry standards are increasingly leveraging technology to expand opportunities for inmate communication with friends and family through text and video platforms. The adoption of a tablet-based digital device network will markedly expand the City’s ability to deliver communication, educational, religious, and entertainment content to persons who are incarcerated.

On March 23, 2022 the Police Department issued a request for proposals (RFP #22-049) for inmate communications and digital services. On April 19, 2022 a pre-proposal conference was conducted, and on May 20, 2022 the City received proposals from five firms, of which four were responsive. An evaluation committee reviewed and rated the proposals for the following criteria:
•Company/Team Experience (15%)
•Financial Proposal (30%)
•Proposed Solution (35%)
•Overall Benefit to the City (20%)
The results of the RFP evaluation are as follows:

City Council
22 –
1 9/20/2022

Santa Ana Jail Inmate Communication and Digital Services September 20, 2022