Agenda packet — Santa Ana City Council, November 15, 2022 (part 1 of 4)

City Council and Special Housing Authority
Meeting Packet
November 15, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision The dynamic center of Orange County which is acclaimed for our: Investment in City Council 1 11/15/2022
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’sphonenumberorZoomIDandunmutesthemthecallermustpress*6or City Council 2 11/15/2022
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

MAILING OPTION written communications – Public comments may be mailed to:

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.

Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak. 2LIVEPUBLICCOMMENTSONREGULARAGENDAITEMSANDNONAGENDA
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The following designated public comment periods are:

Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON SPECIAL HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

City Council 4 11/15/2022
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. Lonerock, Inc. v. City of Santa Ana, Orange County Superior Court Case No. 30 202101211998CUBCCJC

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:

Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)

3. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
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Service Employees International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)

3. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Pastor Danny De Leon Sr.

CEREMONIAL PRESENTATIONS

1. Proclamation presented by Mayor Sarmiento to the Guzman Family for their Outstanding Contributions related to Advancing Equity in the Public Education System in the U.S.

STAFF PRESENTATIONS

2. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 25.

3. Excused Absences
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City business.

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Pastor Danny De Leon Sr.

CEREMONIAL PRESENTATIONS

1. Proclamation presented by Mayor Sarmiento to the Guzman Family for their Outstanding Contributions related to Advancing Equity in the Public Education System in the U.S.

STAFF PRESENTATIONS

2. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 25.

3. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

4. Minutes from the Regular Meeting of August 16, 2022
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.

5. Adopt Ordinance No. NSXXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADDING DIVISION 16 TO ARTICLE IV OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE FOR THE ESTABLISHMENT OF A POLICE OVERSIGHT COMMISSION
First reading at the November 1, 2022 City Council meeting and approved by a vote of 70.

PublishedintheOrangeCountyReporteronNovember42022
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Published in the Orange County Reporter on November 4, 2022.

Department(s): City Manager’s Office
Recommended Action: Place ordinance on second reading and adopt.

6. Receive and File the Certification of Approval by City Engineer of Final Parcel Map 2017157 (200 E First American Way) (Applicant: Ki Ryu; Owner: Legado at The Met, LLC)
Department(s): Public Works Agency
Recommended Action: Receive and file the certification of approval by City Engineer of the final Parcel Map 2017157.

7. Receive and File Quarterly Report of Investments as of September 30, 2022 Department(s): Finance and Management Services
Recommended Action: Receive and file.

8. Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2022 to September 30, 2022
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2022 to September 30, 2022.

9. Approve the Homeless Housing, Assistance, and Prevention (HHAP) Round 4 Application to Receive Funding from the State of California’s Homeless Coordinating and Financing Council (HCFC) to Address Homelessness
Department(s): Community Development Agency
Recommended Action: Approve the submission of the Homeless Housing, Assistance and Prevention (HHAP) Program Round 4 Application to receive funding from the State of California’s Homeless Coordinating and Financing Council (HCFC) to address homelessness.

10. Approve an Amendment to the Blanket Order Contracts for Equipment Rentals by $198,000 Annually and Add Herc Rentals to the List of Approved Vendors on Contract (Specification No. 22045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize an amendment to the blanket order contracts for equipment rentals to increase the annual aggregate amount by $198,000, for a revised amount of $278,000 for the remainder of the current oneyear term expiring April 19, 2023, with four oneyear renewal periods, and add Herc Rentals to the list of approved vendors on contract for equipment rentals, subject to nonsubstantive changes approved by the City Manager and City Attorney.

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(Specification No. 22045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize an amendment to the blanket order contracts for equipment rentals to increase the annual aggregate amount by $198,000, for a revised amount of $278,000 for the remainder of the current oneyear term expiring April 19, 2023, with four oneyear renewal periods, and add Herc Rentals to the list of approved vendors on contract for equipment rentals, subject to nonsubstantive changes approved by the City Manager and City Attorney.

11. Award a Blanket Order Contract to Pacific Star Corporation for Water Quality Testing Supplies, Materials, and Equipment in an Annual Amount of $130,000 (Specification No. 22118) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Award a blanket order contract to Pacific Star Corporation for water quality testing supplies, materials, and equipment for an annual amount not to exceed $130,000, for a oneyear term beginning November 15, 2022 and expiring November 14, 2023, with four oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.

12. Approve Appropriation Adjustments Recognizing Measure M2 Local Fairshare and Senate Bill and Grant Funds and Award a Construction Contract to Hardy & Harper, Inc., in the amount of $3,400,000 for the Santa Clara Avenue Bike Lane and Pedestrian Improvements From Lincoln Avenue to Pasadena Street Project with an Estimated Project Delivery Cost of $4,250,000 (Project No. 236997) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $581,000 in prior year fund balance in the Measure M2 Local Fairshare, Prior Year Carry Forward revenue account, and appropriating the same amount to the Measure M2 Local Fairshare, Improvements Other Than Building expense account. (Requires five affirmative votes)

2. Approve an appropriation adjustment to recognize $3,243,000 in Senate Bill 1, Solutions for Congested Corridors Program (SCCP) grant funds in the Select Street Construction, State GrantsIndirect revenue account, and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expense account. (Requires five affirmative votes)

3. Authorize the City Manager to reject the bid submitted by Klassic Engineering & Construction as nonresponsive and award a construction contract to Hardy & Harper, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $3,400,000, for construction of the Santa Clara Avenue Bike Lane and Pedestrian Improvements, for the term beginning November 15, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and the City Attorney.

4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,250,000, which includes $3,400,000 for the construction contract, $510,000 for contract administration, inspection and testing, and $340,000 project contingency for unanticipated or unforeseen work.

5. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $581,000 in construction funding from the Measure M2 Local Fairshare fundsand$3243000inconstructionfundingfromSenateBill1SCCPgrantfunds City Council 9 11/15/2022
completion, subject to nonsubstantive changes approved by the City Manager and the City Attorney.

5. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $581,000 in construction funding from the Measure M2 Local Fairshare funds, and $3,243,000 in construction funding from Senate Bill 1, SCCP grant funds for the Santa Clara Avenue Bike Lane and Pedestrian Improvements from Lincoln Avenue to Pasadena Street.

13. Fiscal Year 202223 First Quarter Budget Report and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action: 1. Approve appropriation adjustments (requires five affirmative votes) to increase General Fund expenditures as follows:
a. $40,000 for a fulltime Librarian to staff the second Knowledge Mobile for the remainder of FY 202223;
b. $35,000 for a fulltime Receptionist to greet and direct visitors; c. $36,600 to print and mail election information cards for the City’s November 2022 ballot measures;
d. $514,764 for the purchase of bus benches, trash containers, and advertising kiosks; and
e. $1,000,000 to plan for development of new public facilities in the Civic Center complex;
f. $1,657,000 to move construction inspection costs from the Public Works Engineering & Project Management internal service fund to the General Fund, along with the associated fee/charge revenue of $1,420,000 for a net impact of $237,000.

2. Increase authorized fulltime staff headcount from 1,342 to 1,359 to capture 11 limitedterm positions funded by the Revive Santa Ana Program as approved by City Council on August 2, 2022, five additional Library positions to staff the second Knowledge Mobile and new Teen Time program, and one additional City Hall Reception position.

14. Approve Appropriation Adjustments recognizing Housing Assistance Payments and Administrative Funds to Administer New and Existing Vouchers (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing additional Housing Assistance Payments funds in the amount of $623,708 in revenue account (no. 1401800252007) and appropriating the same amount to expenditure account (no. 1401876062300) to administer 38 new vouchers. (Requires five affirmative votes)

2. Approve an appropriation adjustment recognizing additional Housing Assistance Payments funds in the amount of $376,512 in revenue account (no. 1401800252007) and appropriating the same amount to expenditure account (no. 1401876062300) to administer 25 new Foster Youth to Independence vouchers. (Requires five affirmative votes)

3. Approve an appropriation adjustment recognizing additional Administrative funds in the amount of $115,500 in revenue account (no. 1391878052006) and appropriating thesameamounttoexpenditureaccount(no1391878062300)toadminister231 City Council 10 11/15/2022
affirmative votes)

3. Approve an appropriation adjustment recognizing additional Administrative funds in the amount of $115,500 in revenue account (no. 1391878052006) and appropriating the same amount to expenditure account (no. 1391878062300) to administer 231 existing Mainstream Program Vouchers. (Requires five affirmative votes)

15. Purchase and Sale Agreement of Real Property at 1415 French Street for Santa Ana Water Resources Elevated Tank Site (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a purchase and sale agreement with Santa Ana Unified School District for the purchase of real property located at 1415 French Street (APN 39815101), in the amount of $781,000, plus normal closing costs and escrow fees, for a total amount not to exceed $860,000, subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2022XXX).

16. Approve Agreements with Hunter Consulting, Inc. dba HCI Environmental & Engineering, Real Estate Consulting & Services, Inc., and SLS Property Solutions, Inc. for OnCall Right of Way Property BoardUp Services in an Aggregate Amount Not to Exceed $300,000 for a ThreeYear Term (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with Hunter Consulting, Inc. dba HCI Environmental & Engineering, Real Estate Consulting & Services, Inc., and SLS Property Solutions, Inc., for boardup services after City takes possession of vacant buildings to secure for Capital Improvement Projects (CIP) in a shared aggregate amount not to exceed $300,000, for a threeyear term beginning November 15, 2022 and expiring November 14, 2025, with an option for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).

17. Approve an Amendment to the Agreement with Ankura Consulting Group, LLC to Provide Construction Auditing Services for the Construction of the Carnegie Homeless Navigation Center (General Fund)
Department(s): City Attorney Office
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Ankura Consulting Group, LLC (“Ankura”) to provide services for the review and analysis of billings for construction of the Carnegie Homeless Navigation Center by Dyer 18 LLC ("Dyer"), increasing the total nottoexceed amount by an additional $50,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).

18. Approve a Subcontractor Agreement with Working Wardrobes for Workforce Services in an Amount not to exceed $250,000 Under the Californians for All Youth Workforce Program (NonGeneral Fund)
Department(s): Community Development Agency
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Center by Dyer 18 LLC ("Dyer"), increasing the total nottoexceed amount by an additional $50,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).

18. Approve a Subcontractor Agreement with Working Wardrobes for Workforce Services in an Amount not to exceed $250,000 Under the Californians for All Youth Workforce Program (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute an agreement with Working Wardrobes for workforce services in an amount not to exceed $250,000, for a period from November 15, 2022 to May 1, 2024, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).

19. Approve Amendment to the Agreement with BrightLife Designs, LLC for DTSA 2022 Holiday Décor 2022 in an Amount Not to Exceed $370,000 (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with BrightLife Designs, LLC to increase the contract amount by $370,000, for a total nottoexceed amount of $420,000 to provide holiday decorations in Downtown Santa Ana, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).

20. Approve an Amendment to the Fiscal Year 20222023 Emergency Solutions Grant (ESG) Memorandum of Understanding (MOU) Agreement with the Santa Ana Police Department HEART Program for Additional Street Outreach and ESG Subrecipient Agreement with 211 Orange County for HMIS Data Collection (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute an amendment to the Santa Ana Police Department HEART Program Memorandum of Understanding to increase the amount of the agreement by $30,000 for program year July 1, 2022 June 30, 2023 for additional street outreach activities, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).

2. Authorize the City Manager to execute an amendment to the 211 Orange County Subrecipient Agreement to increase the amount of the agreement by $22,340.92 for program year July 1, 2022 June 30, 2023 for additional data collection, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).

21. Approve a PreCommitment of $2,200,000 in Inclusionary Housing Funds for the Development of Six Affordable Ownership Units Located at 1921 W Washington Avenue
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a precommitment letter with Habitat of Humanity of Orange County for $2,200,000 in Inclusionary Housing Funds for the development of six affordable ownership units at 1921 W Washington Avenue, Santa Ana, CA (APN 40510137), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 City Council 12 11/15/2022
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Development of Six Affordable Ownership Units Located at 1921 W Washington Avenue
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a precommitment letter with Habitat of Humanity of Orange County for $2,200,000 in Inclusionary Housing Funds for the development of six affordable ownership units at 1921 W Washington Avenue, Santa Ana, CA (APN 40510137), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).

22. Approve a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Classifications Represented by Service Employees International Union (SEIU), Local 721, PartTime NonCivil Service Unit Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Service Employees International Union Local 721, PartTime NonCivil Service Unit regarding wages, hours, and other terms and conditions of employment effective November 16, 2022 through November 15, 2024, and authorize nonsubstantive changes which may be necessary to implement the agreement (Agreement No. 2022XXX).

23. Approve a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Classifications Represented by the Santa Ana Police Management Association
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with the Santa Ana Police Management Association regarding wages, hours, and other terms and conditions of employment effective January 1, 2022 through June 30, 2025, and authorize nonsubstantive changes which may be necessary to implement the agreement (Agreement No.2022XXX).

24. Adopt a Resolution Approving the Construction Installment Sale Agreement with the California State Water Resources Control Board for Financing of the Well 32 Nitrate Treatment Project (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a Resolution approving the Construction Installment Sale Agreement (D2202003) with the California State Water Resources Control Board for financing of the Well 32 Nitrate Treatment Project, in an amount up to $6,249,105 (Agreement No. 2022XXX).

25. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.

City Council 13 11/15/2022
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Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

26. Discuss and Provide Direction Regarding the Recommendation of the Community Development Commission to Dissolve the Downtown Santa Ana Business Improvement District or Adopt the Resolution of Intention to Levy 2023 Assessment for Downtown Santa Ana Business Improvement District
Department(s): Community Development Agency
Recommended Action: Discuss the Downtown Santa Ana Business Improvement District and direct staff to either:

1. Approve the recommendation of the Community Development Commission (Commission) to dissolve the Downtown Santa Ana Business Improvement District (BID) and establish a time and place for a public hearing to be held by the City Council on December 20, 2022; or

2. Resolution No. 2022XXX – Adopt the resolution of intention to levy an annual business license tax assessment for the 2023 calendar year and establish a time and place for a public hearing to be held by the City Council on December 6, 2022.

27. Informational Report Relating to the City’s AntiCruising Ordinance Department(s): Police Department
Recommended Action: It is recommended that the City Council accept the informational report and consider one of the following options:

1. Direct staff to return to the City Council with additional information.

2. Leave the anticruising ordinance as is (i.e., make no changes to the Santa Ana Municipal Code relating to cruising).’

3. Direct staff to prepare an ordinance to repeal the anticruising ordinance.

4. Take no action.
**END OF BUSINESS CALENDAR**
COUNCILMEMBER REQUESTED ITEMS

28. Discuss and Consider Directing the City Manager to Direct Staff to Develop a Community Historical Marker Policy and to Install a Community Historical Marker on the Corner of Sycamore and Fourth Streets to Honor, Remember, and Memorialize the Story of Francisco Torres – Councilmember Hernandez CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

ADJOURNMENT – Adjourn the City Council meeting and convene to the Special Housing Authority meeting.

Future Items

1. Sanitation Fee – Work Study Session
SPECIAL HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Vice Chair Phil Bacerra
Chair Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address Housing Authority only on items on the Special Housing Authority agenda.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2.

1. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

2. Quarterly Report for the Housing Choice Voucher Program for the period of July 1, City Council 15 11/15/2022
Authority meeting.

Future Items

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2.

1. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

2. Quarterly Report for the Housing Choice Voucher Program for the period of July 1, 2022 to September 30, 2022
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 1, 2022 to September 30, 2022. **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS

ADJOURNMENT
City Council
– Adjourn the Special Housing Authority meeting.
16 11/15/2022
**END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Special Housing Authority meeting.

City Council 17 11/15/2022
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Special Housing Authority meeting.

City Council 18 11/15/2022
DRAFT Minutes of the Regular Meeting of the
City Council
City of Santa Ana, California
August 16, 2022
CLOSED SESSION MEETING – 5:00 pm
REGULAR OPEN MEETING – 5:45 pm
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
MINUTES: Mayor Sarmiento called the Closed Session meeting to order at 5:04 p.m.

ROLL CALL
MINUTES: Information Services Representative, Melanie Torres conducted roll call. All councilmembers were present. Mayor Pro Tem Bacerra joined at 5:06 p.m.

City Council City Council 4 – 1 1 11/15/2022 8/16/2022
ROLL CALL
MINUTES: Information Services Representative, Melanie Torres conducted roll call. All councilmembers were present. Mayor Pro Tem Bacerra joined at 5:06 p.m.

1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:

2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Sarmiento recessed this portion of the meeting to consider Closed Session item(s) at 5:05 p.m.

RECONVENE – City Council will reconvene to continue regular City business.

MINUTES: Mayor Sarmiento adjourned the Closed Session meeting at 6:20 p.m. and convened to the Regular Open Session.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
MINUTES: Mayor Sarmiento called the Regular Open Session meeting to order at 6:23 p.m.

ROLL CALL

City Council City Council 4 – 2 2 11/15/2022 8/16/2022
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
MINUTES: Mayor Sarmiento called the Regular Open Session meeting to order at 6:23 p.m.

ROLL CALL
MINUTES: Information Services Representative, Melanie Torres conducted roll call. All councilmembers were present. Councilmember Phan joined at 6:27 p.m.

PLEDGE OF ALLEGIANCE Mayor Sarmiento
MINUTES: Councilmember Mendoza led the Pledge of Allegiance.

WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS

1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.

2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.

3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.

4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.

STAFF PRESENTATIONS

5. Homelessness Update
MINUTES: Homeless Services Coordinator Ken Gominsky provided a brief presentation.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, except for public hearings. Comments for public hearings will take place after the hearing is opened.

MINUTES: Information Services Representative Melanie Torres, reported out on the correspondence received.

Jaime Ramirez spoke in support of the Santa Ana PAAL program.

Tony Carrillo spoke in support of SEIU members.

Karen Marx spoke in support of rehabilitating the Cypress Fire Station into a new PAAL center and other community services.

Irma Jauregui spoke in support of having the Cypress Fire Station building as a multipurposecenter

City Council City Council 4 – 3 3 11/15/2022 8/16/2022
Jaime Ramirez spoke in support of the Santa Ana PAAL program.

Tony Carrillo spoke in support of SEIU members.

Karen Marx spoke in support of rehabilitating the Cypress Fire Station into a new PAAL center and other community services.

Irma Jauregui spoke in support of having the Cypress Fire Station building as a multipurpose center.

Glafira Jauregui spoke in support of turning the Cypress Fire Station into a senior center.

Alvaro Garcia spoke in support of the PAAL program and the benefits of police presence in the community.

Juan Rendon spoke in support of the PAAL program.

Ana Nidia Cruz spoke in support of the PAAL program.

Maribel Rendon spoke in support of the PAAL program.

Linda Isabella Rendon spoke in support of the PAAL program.

Veronica Renteria spoke in support of the PAAL program and her family's positive experience.

Vanessa Badillo spoke in support of the PAAL program and the social skills the program helped her develop.

Ricky Renteria spoke in support of the PAAL program
Maria Diaz spoke in support of the PAAL program and how much the program helped her children.

Rafael Diaz described how the PAAL program has benefited him and his sister.

Mark Lopez spoke regarding the PAAL program in various other parts of the city and provided various other comments.

Selica Diaz spoke in support of adding a senior center and PAAL program at the Cypress Fire Station.

Ray Diaz urged the council to approve a historical marker in honor of Francisco Torres and provided various other comments.

Sandra Pocha Pena urged the council to make a choice that benefits all ages and cultures, regarding the Cypress Fire Station.

Victor Payan spoke in favor of tabling the Cypress Fire Station item until staff can explore other options in conjunction with the SAUSD or SAC.

Loretta Canett Boules spoke in support of adding a PAAL program and community center in the Cypress Fire Station location.

City Council City Council 4 – 4 4 11/15/2022 8/16/2022
Sandra Pocha Pena urged the council to make a choice that benefits all ages and cultures, regarding the Cypress Fire Station.

Victor Payan spoke in favor of tabling the Cypress Fire Station item until staff can explore other options in conjunction with the SAUSD or SAC.

Loretta Canett Boules spoke in support of adding a PAAL program and community center in the Cypress Fire Station location.

Susana Sandoval spoke in support of establishing the PAAL program in the Cypress Fire Station location.

Victor Mendez spoke regarding a 10 percent rent increase at the senior citizen affordable apartment complex located at 2222 East 1 St.

Maribel Gomez urged the council to provide assistance to the downtown businesses that have been affected by the OC Street Car construction.

Nathaniel Greensides provided various comments regarding items 13, 19, 20, 22, and 24.

John Ramirez spoke in support of rehabilitating the Cypress Fire Station into a new PAAL center.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.

6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

7. Receive and File Quarterly Report of Investments as of June 30, 2022.

Department(s): Finance and Management Services
Recommended Action: Receive and file.

8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.

City Council City Council 4 – 5 5 11/15/2022 8/16/2022
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.

9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.

MINUTES: This consent Item Core Agreement No. 2022153 was approved.

10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.

11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a TwoYear Extension (NonGeneral Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.

MINUTES: This consent Item Agreement No. 2022154 was approved.

12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to

City Council City Council 4 – 6 6 11/15/2022 8/16/2022

MINUTES: This consent Item Agreement No. 2022155 was approved.

13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.

MINUTES: This consent Item Agreement No. 2022156 was approved.

14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.

MINUTES: This consent Item Core Agreement No. 2022157 was approved.

15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.

City Council City Council 4 – 7 7 11/15/2022 8/16/2022
()
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.

MINUTES: Out of an abundance of caution Councilmembers Phan and Penlaoza have recused themselves from this item.

This consent Item Core Agreement No. 2022158 was approved.

16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.

MINUTES: This consent Item Agreement No. 2022159 was approved.

17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.

4. Award a construction contract to International Line Builders, Inc., the second lowest

City Council City Council 4 – 8 8 11/15/2022 8/16/2022
into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.

5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.

18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.

2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.

3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes) MINUTES: This consent Item Agreement No. 2022160 and Resolution No. 2022068 were approved.

19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.

2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale

City Council City Council 4 – 9 9 11/15/2022 8/16/2022
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.

MINUTES: Out of an abundance of caution Councilmember Phan has recused herself from this item.

This consent Item Agreement No. 2022161 and Resolution No. 2022069 were approved.

20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.

MINUTES: This consent Item Resolution No. 2022070 was approved.

21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:

1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.

2. Provide further direction to staff.

MINUTES: This consent Item Resolution No. 2022071 was approved.

Moved by Councilmember Hernandez, seconded by Mayor Pro Tem Bacerra to Approve Consent Calendar items 6 through 21. Out of an abundance of caution Councilmember Phan recused herself from items 15 and 19. Councilmember Penaloza recused himself from item 15.

YES: 7 – Hernandez, Lopez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
**END OF CONSENT CALENDAR**

City Council City Council 4 – 10 10 11/15/2022 8/16/2022 YES: 7 – Hernandez, Lopez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:

1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.

2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.

MINUTES: Council discussion ensued and direction was provided to staff. **END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.

23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.

Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.

MINUTES: Mayor Sarmiento opened the Public Hearing at 9:59 p.m.

Nathaniel Greensides spoke in support of item 23.

Mayor Sarmiento closed the public hearing at 10:00 p.m.

This Business calendar item Resolution No. 2022072 was approved.

Moved by Mayor Pro Tem Bacerra, seconded by Councilmember Hernandez to Adopt.

YES: 7 – Hernandez, Lopez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0

City Council City Council 4 – 11 11 11/15/2022 8/16/2022 This Business calendar item Resolution No. 2022072 was approved.

Moved by Mayor Pro Tem Bacerra, seconded by Councilmember Hernandez to Adopt.

YES: 7 – Hernandez, Lopez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
COUNCILMEMBER REQUESTED ITEMS

24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
MINUTES:

Councilmember Phan indicated that a short brief shall be written by the councilmember who would like to have an item considered. The City Manager and City Attorney will review the brief but will not have to approve it.

CITY MANAGER COMMENTS
MINUTES: City Manager Kristine Ridge provided comments regarding upcoming events.

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1 August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
MINUTES: Councilmember Hernandez provided comments regarding the upcoming Chicano Heritage event.

Councilmember Lopez reminded residents of Mabury Park of the upcoming movies in the park event and provided various other comments.

Councilmember Mendoza reminded residents of the upcoming concert in the park and encouraged everyone to participate in the Waste Water 101 program.

Councilmember Phan announced her participation in the Association of California Water Agencies and what was discussed regarding water conservation.

Mayor Pro Tem Bacerra announced his community office hours will be hosted at Thorton Park on September 10 .

Mayor Sarmiento provided comments regarding the recent vandalism that occurred in the downtown area and stated that OCTA is working to remedy the situation.

ADJOURNMENT – Adjourn the City Council meeting.
th

City Council City Council 4 – 12 12 11/15/2022 8/16/2022 Mayor Pro Tem Bacerra announced his community office hours will be hosted at Thorton Park on September 10 .

Mayor Sarmiento provided comments regarding the recent vandalism that occurred in the downtown area and stated that OCTA is working to remedy the situation.

ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Sarmiento adjourned the Regular City Council meeting at 10:14 p.m. th

City Council City Council 4 – 13 13 11/15/2022 8/16/2022 55394.00000\40763936.1
ORDINANCE NO. ___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADDING DIVISION 16 TO ARTICLE IV OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL

CODE FOR THE ESTABLISHMENT OF A POLICE OVERSIGHT COMMISSION

RECITALS
A. The residents of the City of Santa Ana are concerned about public safety and have expressed their concern through various means of civil engagement, including participation in community forums on establishing civilian oversight.

B. There have been allegations of excessive force and other types of alleged misconduct committed by Santa Ana Police Officers, which can erode public trust in law enforcement and the community of Santa Ana. The Santa Ana Police Department (“Department” or “Police Department”) and the City Council are committed to working together to build trust and improve public safety.

C. Historically, the City of Santa Ana has settled several lawsuits involving the Police Department involving incidents prior to 2017. The City Council is committed to exploring ways to reduce liability through improvements in police operations through continued transparency.

D. The process for establishing a Police Oversight Commission began in June 2020 when the Mayor and Councilmembers directed staff to research police oversight. This resulted in numerous public informational sessions, data-gathering through two community feedback surveys, and reports outlining the various models of police oversight. In October 2021, the Mayor appointed three Councilmembers to the Police Oversight Ad Hoc Committee, who met from November 2021 to June 2022. The Ad Hoc Committee studied police oversight in detail, resulting in a working draft of an ordinance to establish a Police Oversight Commission.

E. The establishment of the Santa Ana Police Oversight Commission will support democratic governance and lead to an even more professional, well-managed, accountable, and highly functioning Police Department.

F. Santa Ana residents and the City Council desire a highly resourced and effective Police Oversight Commission to improve law enforcement operations and sustain community trust.

G. The Santa Ana City Council is committed to providing the resources needed to properly investigate allegations of police practices, police misconduct, officer-involved shootings, and other serious uses of force and thereby determines it is necessary to ensure the people who conduct investigations have the requisite expertise, establish the credibility of the investigations, and inspire the community’s confidence in their quality and independence.

City Council 5 – 1 11/15/2022
55394.00000\40763936.1
H. Pursuant to the City of Santa Ana City Charter Section 700, the City Council may provide for the organization, conduct, and operation of offices, departments, and other agencies set forth in the Charter and may provide for the creation of additional departments, divisions, offices, and agencies and for their alteration or abolition, for their assignment and reassignment to departments, and for the number, titles, qualifications, powers, duties, and compensation of all officers and employees.

I. Pursuant to City Charter Section 700, the City Council by ordinance may assign additional functions or duties to offices, departments, or other agencies or create additional offices or departments.

J. Pursuant to City Charter Section 900, the City Council may establish appointive boards and commissions by ordinance and shall specify in such ordinance the powers and duties of the boards and commissions.

THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS:

SECTION 1. Division 16 is hereby added to Article IV of Chapter 2 of the Santa Ana Municipal Code to read as follows:

CHAPTER 2

ARTICLE IV
DIVISION 16 – POLICE OVERSIGHT COMMISSION
Sec. 2-660. Establishment and Purpose.

There is hereby established a Police Oversight Commission (hereinafter referred to as the “Commission”). The purpose of the Commission shall be to improve transparency, increase the accountability of and public confidence in the Santa Ana Police Department and to provide for an Independent Oversight Director. The purpose of the Commission is to act through the Independent Oversight Director to provide the Chief of Police, City Manager, and City Council independent investigations of, analysis, and recommendations on police practices, police misconduct, officer-involved shootings, and other serious uses of force.

Sec. 2-661. Police Oversight Commission Membership and Term.

The Commission shall consist of seven (7) members to be appointed by the city council from the residents of the city.

The city council shall strive to appoint members who are fair and impartial, and who represent diverse social, economic, and political interests. The city council shall consider the career and life experiences of Commission applicants and appoint those City Council 5 – 2 11/15/2022
55394.00000\40763936.1
who are representative of the diversity of the Santa Ana community and whose knowledge and experiences will most benefit the Commission’s ability to carry out its duties and responsibilities and build trust with the community. The City Council will strive to appoint applicants with knowledge and/or experience in the fields of human resources practices, management, policy development, auditing, law, investigations, social services, civil rights, and civil liberties. The Clerk of the Council shall prepare application forms requiring applicants to provide information demonstrating that they meet qualification requirements set forth in Section 2-662.

Sec. 2-662. Qualifications of Commissioners.
(a) All members of the Commission shall reside in the City of Santa Ana. (b) Elected or appointed officers and employees serving the City shall not be eligible for appointment to the Commission.
(c) Retired peace officers or peace officers who have separated from public service shall not be eligible for appointment to the Commission unless at least five (5) years has passed from the date of their separation from the governmental entity with which they were previously employed. Only one former or retired peace officer, who is appointed first in time, may serve on the Commission at any given time. “Peace officer” as used herein shall have the same meaning and definition as set forth in California Penal Code section 830 et seq.
(d) Practicing attorneys who handle, or are members of firms or entities that currently handle, criminal or civil matters involving the Santa Ana Police Department are ineligible to serve on the Commission.

Sec. 2-663. – Commissioner confidentiality and training. (a) Prior to attending their first Commission meeting, each Commissioner shall take an oath and execute a confidentiality agreement stating that they will not divulge or disseminate confidential information, including identities of witnesses and contents of confidential testimony and documents, either during their term of office or thereafter to ensure that confidential personnel information and other information subject to state law protections is not released or shared.
(b) No later than 90 days after appointment, each member shall:

1. Receive training in relevant subject matters, including but not limited to the Police Department’s operations, policies, practices, procedures related to the following:
internal affairs investigations; authorized uses of force, including the use of deadly force, control devices, and techniques; uses of conducted energy device; handcuffing and restraints; detention and arrest of persons; search and seizure of persons and property; the department’s established focus of de-escalation tactics, vehicle pursuits, and the duties, responsibilities, procedures, and requirements associated with all ranks and assignments facilitated by the Independent Oversight Director City Council 5 – 3 11/15/2022
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2. All training shall be predominantly obtained from independent, third-party bodies or institutions that have experience with internal affairs of police departments and civilian review investigations and audits.

3. Attend training sessions sponsored by the National Association for Civilian Oversight of Law Enforcement or similar entities, or through presentations provided on topics including, at a minimum, constitutional rights and civil liberties, fundamentals of procedure, evidence, and due process, procedural rights and confidentialities afforded to police officers by California law (including, but not limited to, Government Code Section 3300 et seq., Penal Code Sections 832.7 and 832.8, and Evidence Code Sections 1040- 1043), state use of force standards, police union contracts, labor rights, in-person implicit bias training, and best practices for conducting investigations. (c) Members of the Commission, may, but are not required to, participate in a ridealong with the Santa Ana Police Department.

Sec. 2-664. - Meetings.

The Commission shall hold its first meeting when there are a sufficient number of appointed Commissioners to constitute a quorum. At such meeting, the Commission shall fix the time and place of regularly scheduled meetings which shall not meet less than once each month. The City Manager or their designee shall attend all regular and special meetings of the Commission and provide regular staff support to the Commission. The Police Chief or their designee shall also attend such meetings as requested by the Commission.

Sec. 2-665. - Powers and duties of the Police Oversight Commission.

To effectuate its purpose, the Commission shall:
(a) Review, evaluate and make recommendations to the Chief of Police and City Council regarding the Police Department’s policies, practices, and procedures, develop programs and strategies to promote positive police-community relations, and make appropriate recommendations to the City Manager and the City Council. Within thirty (30) days after receiving such recommendations, the City Manager shall submit a response to the Commission. If the Commission is dissatisfied with the response, the Commission may submit its recommendations to the City Council. The City Manager may extend for an additional thirty (30) days the time periods in which they are required to submit their responses to the Commission by giving the Commission written notice of such extension. (b) Receive, hear, and review misconduct complaints, tort claims, or lawsuits made against on-duty Santa Ana Police Officers which allege Santa Ana Police Officers have engaged in the following conduct:
(1) officer-involved shootings- discharge of a firearm at a person by a Santa Ana peace officer that results in death;
(2) in-custody deaths;
City Council 5 – 4 11/15/2022
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(3) uses of force that result in great bodily injury of a person; (4) prejudice or discrimination involving a protected class; (5) dishonesty;
(6) sexual assault;
(7) unlawful arrest or unlawful search;
(8) unreasonable or excessive force;
(9) failure to intervene against another officer using force that is clearly unreasonable/excessive; or
(10) unlawful activities/conduct that interferes with First Amendment assemblies. (c) All complaints to be reviewed by the Commission must be in writing on forms supplied by the Department or the Commission. Anonymous complaints will be accepted. The Commission will not be authorized to retroactively conduct investigations of complaints. (1) A copy of each complaint, tort claim, and/or lawsuit that alleges misconduct as set forth in section 2-665(b), regardless of where or how it is filed or submitted, shall immediately be forwarded to the members of the Commission, the Independent Oversight Director, the City Manager and the Chief of Police.
(2) No complaint shall be accepted, reviewed, or investigated by the Commission or the Independent Oversight Director if it is not filed/submitted within one (1) year after the alleged misconduct by a Santa Ana Police Officer.
(3) All Commission discussions with the Independent Oversight Director concerning alleged misconduct by any Santa Ana Police Officer shall be held in closed session. At least ten (10) days' advance written notice of the date of the meeting in which a specific officer will be discussed in closed session shall be provided to the complainant and the named police officer and their legal counsel, if known to the Commission. (d) Receive and discuss reports from the Independent Oversight Director on all incidents involving the following types of alleged misconduct by Santa Ana Police Officers:
(1) officer-involved shootings- discharge of a firearm at a person by a Santa Ana peace officer that results in death;
(2) in-custody deaths;
(3) uses of force that result in great bodily injury of a person; (4) prejudice or discrimination involving a protected class; (5) dishonesty;
(6) sexual assault;
(7) unlawful arrest or unlawful search;
(8) unreasonable or excessive force;
(9) failure to intervene against another officer using force that is clearly unreasonable/excessive; or
(10) unlawful activities/conduct that interferes with First Amendment assemblies. (e) Direct the Independent Oversight Director to independently review and investigate citizen complaints, tort claims, or lawsuits alleging the types of police misconduct as identified in section 2-665(b) or when the City Council provides authorization pursuant to Santa Ana City Charter Section 1100 subject to the restrictions set forth in Government City Council 5 – 5 11/15/2022
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Code Section 3300 et seq., California Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code Sections 1043 through 1046, the Santa Ana Charter and Municipal Code, the MOU that applies to the impacted member, and Santa Ana Police Department’s policies and procedures.
(f) The Independent Oversight Director shall review and investigate timely filed/submitted complaints as soon as possible. Pursuant to Santa Ana City Charter Section 1100, the City Council hereby authorizes the Independent Oversight Director to subpoena witnesses, administer oaths and compel the production of evidence for their independent investigation. At the conclusion of the investigation, the Independent Oversight Director shall submit a report with findings and recommendations, orally and in writing, to the Commission.
(1) Upon receipt of the Independent Oversight Director’s report, the Commission may:
(i) Direct the Independent Oversight Director to investigate the complaint further; (ii) Forward the Commission's findings and recommendations concerning the complaint to the City Manager based upon the Independent Oversight Director’s report; and (iii) Make disciplinary recommendations to the Police Chief and/or the City Manager, when a complaint of misconduct has been sustained against a Santa Ana Police Officer subject to the restrictions set forth in Government Code Section 3300 et seq., California Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code Sections 1043 through 1046, the Santa Ana Charter and Municipal Code, the MOU that applies to the impacted member, and the Police Department’s policies and procedures. This subdivision does not, however, provide the Commission or the Independent Oversight Director the authority to impose any discipline on any member of the Police Department. All discipline ultimately imposed on any peace officer must comply with all federal, state and local laws, including, but not limited to, Government Code Section 3303, et seq., Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code Sections 1043 through 1046, Chapter 9, Article V of the Santa Ana Municipal Code, the MOU that applies to the impacted member, and the Police Department’s policies and procedures. Unless extended by the Commission, within sixty (60) days after receiving such recommendations, the Police Chief or City Manager shall submit a response to the Commission. If the Commission is dissatisfied with the response, the commission may submit its recommendations to the City Council. The Police Chief and/or City Manager may extend for an additional thirty (30) days the time periods in which they are required to submit their responses to the Commission by giving the Commission written notice of such extension.
(g) Authorize the Independent Oversight Director to audit complaint files and review policies to ensure best practices are implemented.
(h) Advise the Mayor, City Council, City Manager and Police Chief on community relations issues involving the Police Department.
(i) Review any Memorandum of Understanding (MOU) between the City and the Santa Ana Police Officers Association or the City and the Santa Ana Police Management City Council 5 – 6 11/15/2022
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Association, and provide suggestions and recommendations concerning negotiations to the City Manager and the City Council.
(j) Conduct public meetings to educate the community on the purpose of the Police Oversight Commission and provide a forum for discussions about police policies, practices, and procedures.
(k) Prepare and submit an annual report to the City Council concerning the Commission’s activities, findings and recommendations. The annual report shall include, at a minimum, the following:

The number of investigations initiated during the annual reporting period and data summarizing the nature of the alleged or actual underlying conduct; The number of investigations concluded during the reporting period, and, of those investigations, the number that took more than six months to conclude and data summarizing the nature of the alleged or actual underlying conduct; The number of investigations pending as of the end of the reporting period and data summarizing the nature of the alleged or actual underlying conduct; The number of complaints not sustained during the reporting period and data summarizing the nature of the alleged or actual underlying conduct; The number of complaints sustained during the reporting period and data summarizing the nature of the alleged or actual underlying conduct; The number of complaints filed against each police officer during the reporting and data summarizing the nature of the alleged or actual underlying conduct; The number of disciplinary recommendations issued to the Police Chief and City Manager, as well as the number of recommendations accepted and rejected.

The number of complaints referred to other agencies during the reporting period and the identity of such other agencies and data regarding summarizing the nature of the alleged or actual underlying conduct.

The reports or recommendations submitted to the City Council, Police Chief, and City Manager concerning Commission regulations, legislation, or budgetary allocation and Police department policies, procedures, customs, orders, collective bargaining agreements, programs, and training, as well as the appropriate party’s response to such reports or recommendations.
(l) Perform such other duties as requested by the City Council. All staff work must comply with all federal, state and local laws, including but not limited to, Government Code Section 3303, et seq., Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code City Council 5 – 7 11/15/2022
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Sections 1043 through 1046, Chapter 9, Article V of the Santa Ana Municipal Code, the MOU that applies to the impacted member and Santa Ana Police Department’s policies and procedures.
(m) References to Santa Ana Police Department’s policies and procedures in this Division shall mean all current policies and procedures in place that apply to administrative/internal affairs investigations. Those policies and procedures shall not be amended in any way that may conflict with this Ordinance, unless otherwise required by law.

Sec. 2-666. – Appointment and role of an Independent Oversight Director. (a) The City Council does hereby authorize the appointment of an Independent Oversight Director, pursuant to City Charter Section 1100 and in accordance with this Section 1100 shall appoint the Independent Oversight Director. The Independent Oversight Director may be engaged through a professional services agreement or may be hired as an exempt at-will City employee who will serve at the will and pleasure of the City Council and will be subject to removal by majority vote of the City Council. (b) In addition to regular staff support provided to the Commission, the Independent Oversight Director shall assist the Commission in performing its duties and exercising its powers.
(c) After receiving a complaint, tort claim, or lawsuit and when directed by the Commission, the Independent Oversight Director shall, in accordance with this division, conduct investigations of allegations of on-duty Santa Ana Police Officers who have engaged in the following conduct:
(1) officer-involved shootings- discharge of a firearm at a person by a Santa Ana peace officer that results in death;
(2) in-custody deaths;
(3) uses of force that resulted in great bodily injury of a person; (4) prejudice or discrimination involving a protected class; (5) dishonesty;
(6) sexual assault;
(7) unlawful arrest or unlawful search;
(8) unreasonable or excessive force;
(9) failure to intervene against another officer using force that is clearly unreasonable/excessive; or
(10) unlawful activities/conduct that interferes with First Amendment assemblies.

In addition to conducting investigations of complaints, tort claims, and/or lawsuits alleging the type of misconduct set forth in section 2-665(b), the Independent Oversight Director shall also have the independent authority to periodically request and review citizen complaints and "use of force" reports or other pertinent documents maintained by, or available to, the Chief of Police to determine whether death or great bodily injury was caused by direct police action. No investigations shall be commenced on any incidents City Council 5 – 8 11/15/2022
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that occurred prior to the effective date of the Ordinance enacting this Division. Any review of historical data or incidents must comply with all federal, state and local laws, including but not limited to, Government Code Section 3303, et seq., Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code Sections 1043 through 1046, Chapter 9, Article V of the Santa Ana Municipal Code, the MOU that applies to the impacted member and Santa Ana Police Department’s policies and procedures.
(d) The Independent Oversight Director shall conduct all audits and investigations in a fair, objective, impartial, and ethical manner, and shall comply with the Public Safety Officers Procedural Bill of Rights (Government Code Section 3300, et seq.) in interviewing police officers. The Independent Oversight Director shall prepare a written report of each investigation that will constitute the public record and may discuss confidential or privileged information with the Commission in a properly notice closed session. The report shall comply with the provisions of Penal Code Sections 832.5, 832.7 and 832.8 and Evidence Code Sections 1043 through 1046. After review by the Commission, the public record of the investigation shall be posted on the public website for the Commission within thirty (30) days. All disclosures of investigations conducted by the Independent Oversight Director shall comply with California Penal Code Sections 832.5, 832.7 and 832.8 and California Evidence Code Sections 1043 through 1046, as amended from time to time.

The Independent Oversight Director may discuss findings with the Commission and/or the public in strict compliance with California Penal Code Sections 832.5, 832.7 and 832.8 and California Government Code Sections 3300, et seq.
(e) The City Manager or their designee shall assist with advertising the position of Independent Oversight Director and shall prepare the necessary documents to engage the Independent Oversight Director. The City Council shall review all qualifying applications and select no more than three applicants to interview for the role of Oversight Director. The Commission shall be permitted the opportunity to review the top three applicants and recommend a candidate to the City Council. The Independent Oversight Director shall be authorized by the City Council under Charter Section 1100 to report directly to the City Council.

Sec. 2-667. – Budget and Support for Commission and Oversight Director.

The City Manager shall make a recommendation to the city council, as part of the annual City budget, to fund the Commission and any additional labor, consulting, equipment, training, or materials necessary for the Commission and the Independent Oversight Director to carry out the duties and exercise the powers set forth in this Division.

Sec. 2-668 – Access to Police Department records, data and reports.

To effectuate meaningful oversight and accountability, the Commission and the Independent Oversight Director shall have complete and prompt access to all police department records, information, and data, including, but not limited to, audio and video recordings, photographs, police reports, dispatch logs, and other records related to the underlying incident to assist the Commission and the Independent Oversight Director in effectively discharging their respective duties, subject to all federal, state and local laws City Council 5 – 9 11/15/2022
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including any and all restrictions set forth in the Santa Ana Charter, Municipal Code and the Public Safety Officers Procedural Bill of Rights (Government Code Section 3300, et seq.). The Police Department shall designate staff who will timely receive and process requests for records made by the Commission and/or the Independent Oversight Director.

To increase transparency, all data including, but not limited to, stop, detention, arrest, and use of force data, including Racial and Identity Profiling Act (“RIPA”) data and reports, that are legally disclosed to the Department of Justice and/or any other federal or state law enforcement agency, shall, at the time of disclosure of that data, be concurrently provided to the Commission and the Independent Oversight Director.

Sec. 2-669. - Rules and records.

The Commission shall, in consultation with the Independent Oversight Director and the City Manager, develop rules for the transaction of business of the Commission, which rules shall, among other things, include the manner of calling and giving notice of special meetings and hearings, and the appointment and powers of ad hoc and standing subcommittees. Said subcommittees may be formed to work on various topics within the scope of police activities. The city council shall adopt the rules for the transaction of business of the Commission. The Commission shall also keep records of its resolutions, rules, transactions, motions, orders, findings, recommendations and determinations.

Except for those items made confidential by California Penal Code Sections 832.5, 832.7 and 832.8, or by any other applicable privileges under the law, the records of the Commission shall be open to the public. Commission reports shall be posted on the City’s website and open to public inspection, except that information contained therein that is confidential and prohibited from disclosure under any other applicable law shall be redacted.

Sec. 2-670. Severability.

Should any provision of this division, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall have no effect on any other provision of this division or Chapter or the application of this Division or Chapter to any other person or circumstance and, to that end, the provisions hereof are severable.

Secs. 2-671 - 2-699 Reserved.

SECTION 2. Section 2-325 of Article IV of Chapter 2 of the Santa Ana Municipal Code is hereby amended to add a subsection (i) to read as follows: (New language is underlined)
Sec. 2-325. - Compensation for members of boards, commissions.

1. The members of the following boards and commissions of the city shall receive the compensation as set forth herein:
(a) Community development and housing commission. Fifty dollars ($50.00) per City Council 5 – 10 11/15/2022
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meeting, three (3) meetings maximum per month, plus twenty dollars ($20.00) per month automobile allowance.
(b) Personnel board. Fifty dollars ($50.00) per meeting. (c) Planning commission. Fifty dollars ($50.00) per meeting, three (3) meetings maximum per month, plus fifty dollars ($50.00) per month automobile allowance. (d) Historic resources commission. Fifty dollars ($50.00) per meeting, two (2) meetings maximum per month.
(e) Parks, recreation and community services commission. Fifty dollars ($50.00) per meeting, two (2) meetings maximum per month.
(f) Environmental and transportation advisory commission. Fifty dollars ($50.00) per meeting, two (2) meetings maximum per month.
(g) Youth commission. One (1) meeting per month, three (3) special meetings maximum per year with the compensation of fifty dollars ($50.00) per meeting. (h) Arts and culture commission. Each commission member shall receive a maximum compensation in the amount of fifty dollars ($50.00) for attendance at one (1) regular meeting per month.
(i) Police Oversight Commission. Each Commissioner shall receive $50 per meeting with no more than four (4) compensated meetings per month.

2. The members of the appointive boards and commissions may receive reimbursement for necessary traveling and other expenses when on official duty of the city when such expenditure has been appropriated by the city council and authorized by the board or commission and subject to rules and regulations prescribed by ordinance or order of the city council.

SECTION 3. The Clerk of the Council shall attest and certify to the passage and adoption of this Ordinance, and shall cause same to be posted as required by law and this Ordinance shall take effect thirty (30) days after its final adoption.

SECTION 4. If any section, subsection, sentence clause or phrase or word of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Santa Ana hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence clause or phrase or word not declared invalid or unconstitutional without regard to any such decision or preemptive legislation.

City Council 5 – 11 11/15/2022
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ADOPTED this ___ day of November, 2022.
_______________________
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:

Sonia Carvalho, City Attorney
___________________________
By: Tamara Bogosian
Senior Assistant City Attorney
AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, _______________, Clerk of the Council, do hereby attest to and certify that the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana.

Date: ________________ _________________________
Clerk of the Council
City of Santa Ana
City Council 5 – 12 11/15/2022
Public Works Agency
www.santa-ana.org/pw
Item # 6
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Certification of Final Parcel Map 2017-157

AGENDA TITLE
Receive and File the Certification of Approval by City Engineer of Final Parcel Map 2017-157 (200 E First American Way) (Applicant: Ki Ryu; Owner: Legado at The Met, LLC)

RECOMMENDED ACTION
Receive and file the certification of approval by City Engineer of the final Parcel Map 2017-157.

DISCUSSION
In California, regulation and control of the division of real property is vested in the legislative bodies of local agencies by the Subdivision Map Act. In the City of Santa Ana, the regulations and processes are provided in Chapter 34 of the Santa Ana Municipal Code (SAMC), which pursuant to Section 34-126, includes the approval of tentative parcel maps by the Zoning Administrator.

Following the approval of a tentative map by the approving body, the property subdivider prepares and submits a final map or final maps to the City Engineer for approval. If each final map is in the correct form, prescribed by the Subdivision Map Act and Chapter 34 of the SAMC, and all conditions set forth in the tentative map are met, the final map shall be approved by the City Engineer.

On January 16, 2019, the Zoning Administrator approved Tentative Parcel Map 2017-02 (Orange County Parcel Map No. 2017-157) at 200 East First American Way. The approved tentative parcel map (Exhibit 1) allows for subdivision of the vacant project site into two parcels to facilitate development of the previously entitled 278-unit Legado at the Met mid-rise apartment development on a 2.18 acre parcel, and creates a remainder 0.92 acre parcel for a future high-rise development. The City Council was informed of the Zoning Administrator’s decision at its March 19, 2019 meeting.

The City Engineer is in the process of reviewing the final parcel map (Exhibit 2) for technical accuracy and final approval. This action informs the City Council of the imminent approval of the referenced subdivision based upon the Subdivision Map Act City Council 6 – 1 11/15/2022
Certification of Final Parcel Map 2017-157
November 15, 2022

Page 2 ends

and meeting all the conditions of approval set by the City. Pursuant to Section 34-183 of the Santa Ana Municipal Code, the City Engineer shall approve or disapprove this map within 10 days after the City Council meeting of November 15, 2022.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Tentative Parcel Map

2. Final Parcel Map
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 6 – 2 11/15/2022
 
City Council
 6 – 3
11/15/2022
 
7/20/2022
 City Council 6 – 411/15/2022  City Council 6 – 5 11/15/2022
Finance and Management Services
www.santa-ana.org/finance
Item # 7
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Quarterly Investment Report
AGENDA TITLE:

Receive and File Quarterly Report of Investments as of September 30, 2022

RECOMMENDED ACTION
Receive and file.

DISCUSSION
California Code Section 53646 (b) states that if a quarterly report is rendered to the legislative body, the quarterly investment report shall be submitted within 30 days following the end of the quarter covered by the report. In an effort to meet the statutory requirement, Finance & Management Services Agency (“FMSA”) submits the Report via email for review and distribution to the City Council in advance. The report was emailed for distribution on October 24, 2022. The legislation specifies that this quarterly report contains the seven major elements listed below:

1. Type of investments,

2. Date of maturity,

3. Par and dollar amounts invested in each security,

4. Weighted average maturity of the investments,

5. Market value as of the date of the report,

6. Source of the market value information, and

7. Any funds, investments, or programs, including loans, under the management of contracted parties.

These specifications include a statement outlining the ability of the City to meet the budgeted expenditures for the subsequent six months to be submitted to the City Council on a quarterly basis. Staff performs an end-of-month expenditure analysis to comply with the expenditure requirement and a statement confirming the ability to meet this requirement in the monthly and quarter-ending Treasurer’s Report. The information is in compliance with State law and the City’s Investment Policy.

The attached Treasurer’s Report (Exhibit 1) accurately reflects all pooled investments held on behalf of the City as of September 30, 2022.

City Council 7 – 1 11/15/2022
Quarterly Investment Report
November 15, 2022

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The attached Cash held by Bank and Cash held by Fund(s) Listing (Exhibit 2) is a schedule of cash by funds added to the monthly and quarterly Report of Investments to enhance FMSA’s reporting and transparency.

The following two tables represent: (1) percentage limits set by the City’s Investment Policy and State Law and shows respective City investment portfolio investment types, amounts, and percentages; and (2) the restricted cash balance as of September 30, 2022.

Type of Investment Amounts
Invested $
Portfolio
%
COSA
Policy
Limits
%
State Law
Limits %
Certificates of Deposit (CDs) $6,696,000 1.36% 30% 30%
Federal Farm Credit Bank (FFCB) $60,409,210 12.23% None None Federal Home Loan Bank (FHLB) $225,225,370 45.62% None None Federal Home Loan Mortgage Corp. (FHLMC) $44,993,750 9.11% None None Federal National Mortgage Association (FNMA) $60,927,930 12.33% None None Local Agency Investment Fund (LAIF) $18,206,879 3.69% None None Local Agency Investment Fund (LAIF – ARPA) $72,515,236 14.66% None None U.S. Treasury $4,990,000 1.00% None None
Sub- Total: $493,964,375 100% None None
Cash : $22,324,861
Total: $516,289,236
Restricted Cash In $
Restricted Cash †, $3,215,323
Total $3,215,323
† Restricted cash is held by various Trustees such as Bank of New York Mellon; US Bank; Signature Bank; and State of California Condemnation Fund. Restricted Cash is segregated from cash used for daily operations.

The following City investment portfolio graph represents percentages within the respective investment types as of September 30, 2022.

City Council 7 – 2 11/15/2022
Quarterly Investment Report
November 15, 2022

Page 3 ends

The following two tables represent, as of September 30, 2022: (1) the aggregate Average Market Yield To Date (AMTD); and (2) the breakdown of by investment type.

Aggregate Average Market Yield To Date
Average Month To Date (AMTD) 1.239%
Investments Book Value of Investments YTM
% of
Portfolio
Certificates of Deposit $6,696,000 1.181% 1.36% 0.016%
LAIF $18,206,878.78 1.513% 3.69% 0.056%
LAIF (ARPA) $72,515,236.15 1.513% 14.68% 0.222%
Federal Agency Securities $391,556,260.25 1.169% 79.27% 0.927% U.S. Treasury $4,990,000 1.839% 1.00% 0.018%
$493,964,375 1.239% 100.00% 1.239%
Cash held by Bank and Cash by Fund(s) Listing (Exhibit 2) The above-referenced exhibit (Exhibit 2) includes a comparison of bank balances between each City Cash account including Investments; Cash held at a City designated financial institution; Cash on Hand; and Restricted Cash versus the Cash held by various Fund(s).

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

City Council 7 – 3 11/15/2022
Quarterly Investment Report
November 15, 2022

Page 4 ends

EXHIBIT(S)

1. Treasurer’s Report

2. Cash Held by Bank and Cash Fund(s) Listing
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
City Council 7 – 4 11/15/2022
EXHIBIT 1
City Council 7 – 5 11/15/2022
City Council 7 – 6 11/15/2022
City Council 7 – 7 11/15/2022
City Council 7 – 8 11/15/2022
City Council 7 – 9 11/15/2022
City Council 7 – 10 11/15/2022
City Council 7 – 11 11/15/2022
Quarterly Report of Investments as of September 30, 2022 Exhibit 2 - Cash held by Bank and Cash by Fund(s) Listing

Page 1 of 3 ends

Investments Amount
Certificates of Deposit 6,696,000
Bank of New York Mellon - Investment Custodian 396,546,260 Local Agency Investment Fund (L.A.I.F) 18,206,879
Local Agency Investment Fund (L.A.I.F) - ARPA 72,515,236 Total - Investments 493,964,375
Cash Held at City Financial Institution(s) and Cash on Hand Amount General Account 14,173,925
General Liability Account 1,887,049
Housing Account 2,966,114
Workers Compensation Account 1,669,313
Santa Ana Federal Credit Union - Family Self Sufficiency (FSS-Housing) 837,316 Commissary Account 359,693
Flexible Benefit Spending Account 311,095
Property Management Account 35,084
Property Management - Phase 2 Account 1,493
Petty Cash 83,779
Total - Cash Held at City Financial Institution(s) and Cash on Hand 22,324,861 Restricted Cash Amount
Signature Bank - Streetlight Project 1,268,870
US Bank - Pension Stability Funds (Section 115 Trust with PARS) 523,686 Bank of New York Mellon - Various 124,109
US Bank - Warner Industrial Community 105,344
State of California Condemnation Fund - Right of Way Deposits 1,176,525 US Bank - Gas Tax Bonds 16,788
Total - Restricted Cash 3,215,323
Total Cash Held City at Financial Institution(s), Cash on Hand and Restricted Cash 519,504,558 Cash by Fund(s) - Total (see below for listing) 519,504,558 Fund Fund description Amount
011 GENERAL FUND 78,331,430
012 CANNABIS PUBLIC BENEFIT 25,046,112
016 CASP CERTIFICATION & TRAINING 351,584
020 OTS-TRAFFIC OFFENDER PROGRAM 33,705
021 PRCSA CATV FUND 1,784,864
022 PRCSA FEE & DONATION 1,013,846
023 INMATE WELFARE FUND 1,848,673
024 PD ATHLETIC ACTIVITIES LEAGUE (122,342)
025 IDB & EZ VOUCHER MONITORING 200,641
026 ASSET FORFEITURE FUND 144,703
027 PARKING FUND 1,580,190
029 SPECIAL GAS TAX 26,157,926
030 PROP 1B BOND ACT OF 2006 154,053
031 AIR QUALITY IMPR. (AB 2766) 1,973,227
032 MEASURE M-STREET CONSTRUCTION (7,815,291)
033 NEW TRANSPO SYS IMPR AREA B 576,022
034 NEW TRANSPO SYS IMPR AREA E 1,502,076
035 NEW TRANSPO SYS IMPR AREA F 1,779,573
040 GENERAL FIXED ASSETS -
041 TRANSP SYS IMPR AREA A-2 701,161
042 TRANSPO SYS IMPR AREA B 9,601
048 TRANSPO SYS IMPR AREA C-2 214,434
049 TRANSPO SYS IMPR AREA G 98,836
051 CAPITAL OUTLAY FUND 4,225,818
053 CITY SERVICES 7,968,551
054 SANITARY SEWER CAPITAL 15,681,615
055 SEWER CONNECTION FEE 6,828,738
056 SANITARY SEWER SERVICE 7,791,925
057 FED CLEAN WATER PROTECTION ENT 4,730,962
058 RESIDENTIAL STREET IMPROVEMENT 5,441,044
059 SELECT STREET CONSTRUCTION 24,819,127
060 WATER REVENUE 40,789,708
066 ACQUISITION & CONSTRUCTION 3,099,727
EXHIBIT 2
City Council 7 – 12 11/15/2022
Quarterly Report of Investments as of September 30, 2022 Exhibit 2 - Cash held by Bank and Cash by Fund(s) Listing

Page 2 of 3 ends

067 REGIONAL TRANSP CENTER 553,758
068 SANITATION FUND 6,046,046
069 REFUSE COLLECTION SERVICE 6,140,873
070 EQUIPMENT REPLACEMENT FUND 7,797,816
071 CENTRAL SERVICES 120,352
073 BUILDING MAINT FUND 2,372,410
074 CIVIC CENTER MAINTENANCE (762,941)
075 FLEET MAINTENANCE/STORES (137,243)
076 STORES & PROPERTY CONTROL (702,664)
078 RETIREMENT SYSTEM (7,138,447)
080 LIABILITY AND PROPERTY INS FND 10,124,866
081 EMPLOYEE GROUP INSURANCE 317,109
082 WORKERS COMPENSATION FUND 17,235,330
083 PAYROLL REVOLVING 6,936,280
085 CITY YARD OPERATION (188,235)
086 PUB WKS ENG/PROJ MGMT (56,713)
087 PT RETIREMENT FUND 8,806
088 QUALITY SERVICE TRAINING 204,841
089 CA SEISMIC HAZARD PROGRAM 32,002
090 ORANGE CO SANITATION DIST 2&3 1,003,019
093 BUSINESS IMPROVEMENT DISTRICT 291,199
094 INTEREST AGENCY -
095 POLICE COMMISSARY ACCOUNT 314,858
096 SA TOURISM MARKETING DISTRICT 139,193
097 POLICE SEIZED ASSETS 1,617,348
100 SECTION 457 FIDUCIARY ADMIN 50,450
101 PUB WKS-ADMIN & PLANNING 1,548,731
103 PMA RETIREE HEALTH INSURANCE 7,860
104 SEIU RETIREE HEALTH INSURANCE 41,255
106 MGMT RETIREE HEALTH INSURANCE 5,685
107 UC RETIREE HEALTH INSURANCE 1,791
109 INFO SYS STRATEGIC PLAN 12,550,755
110 STRONG MOTION INSTRUMENTATION 103,332
120 FIRE FACILITIES FUND 2,799,415
121 SPECIAL REPAIR/DEMOLITION 652,192
122 EMERGENCY & HEALTH GRANTS 4,442,458
123 WORKFORCE INVESTMENT ACT (956,022)
124 ORANGE COUNTY SSA GRANTS 16,536
125 OES UASI (807,685)
127 D.O.J. GRANT FUND 40,739
128 POLICE BLOCK GRANTS 1,257,720
130 HOME PROGRAM FEDERAL GRANT 1,523,180
131 MISC GRANTS 1,248
133 HOUSING AUTHORITY-ISSUER FEE 2,699,193
135 COMMUNITY DEV BLOCK GRANT (1,201,355)
136 HOUSING AUTHORITY-VOUCHER HAP 291,598
137 HOUSING AUTHORITY- MAINSTREAM -
138 HOUSING AUTHORITY-MS 5 (67,383)
139 HOUSING AUTHORITY-NEW CONSTR 280,127
140 HOUSING AUTHORITY-VOUCHER ADM 2,489,725
142 NSP FEDERAL GRANT 140,077
143 CALHOME MFGD HSG LOAN 708,624
144 PRISON TO EMPLOYMENT PROGRAM -
145 RENTAL REHABILITATION GRANT 48,402
147 FEDERAL AID SAFETY PROGRAM (518,734)
148 TRAFFIC SYSTEM MGMT GRANT (4,432,570)
149 WIC ASSESSMENT DIST ST IMPRV 32,897
152 PUBLIC LIBRARY GRANT FUND 409
153 LIBRARY GRANTS 42,388
154 LIBRARY SVCS & TECHNOLOGY ACT 1,375
155 OCJP GRANT -
157 HSG ADMIN CARES ACT COVID-19 428
158 PLANNING GRANTS PROGRAM 3,894,994
160 HSG HAP CARES ACT COVID-19 -
161 PRCSA CAPITAL GRANTS (611,354)
162 ENERGY CONSERVATION PROGRAM 16,404
164 PUB WKS-WTR QUALITY & CONTROL (4,031,217)
165 OFFICE OF SAFETY GRANT 9,182
166 US DOJ ASSET FORFEITURE FUND 970,909
167 US TREASURY ASSET FORFEITURE 140,005
169 RECREATION GRANTS FUND 568,947
170 MS5 HAP CARES ACT COVID-19 -
172 NATL RECREATION TRAILS FND ACT 17,230
175 CARES ACT - CESF -
City Council 7 – 13 11/15/2022
Quarterly Report of Investments as of September 30, 2022 Exhibit 2 - Cash held by Bank and Cash by Fund(s) Listing

Page 3 of 3 ends

176 CARES ACT - State -
177 EMERGENCY RENTAL ASSISTANCE PG 3,980,756
178 COVID RELIEF FUND (181,981)
179 GENERAL FIXED ASSETS 203,452
180 ARPA EHV ADMIN FEES 162,278
181 AMERICAN RESCUE PLAN ACT 113,240,534
182 HOME-ARP PROGRAM FEDERAL GRANT (9,979)
183 ARPA - CA FOR ALL YOUTH WDP (39,379)
201 LOCAL DRAINAGE AREA NO 1 133
202 LOCAL DRAINAGE AREA NO 2 1,436
203 LOCAL DRAINAGE AREA NO 3 758,803
204 LOCAL DRAINAGE AREA NO 4 1,061
205 LOCAL DRAINAGE AREA NO 5 603
206 LOCAL DRAINAGE AREA NO 6 885
207 LOCAL DRAINAGE AREA NO 7 195,142
209 LOCAL DRAINAGE AREA NO 9 736
210 LOCAL DRAINAGE AREA NO 10 17,255
211 LOCAL DRAINAGE AREA NO 11 224
212 LOCAL DRAINAGE AREA NO 12 13
213 LOCAL DRAINAGE AREA NO 13 2,711
221 LOCAL DRAINAGE AREA I 1,025,327
222 LOCAL DRAINAGE AREA II 275,562
223 LOCAL DRAINAGE AREA III 423,014
224 LOCAL DRAINAGE AREA IV 436,583
225 LOCAL DRAINAGE AREA V 282,420
226 LOCAL DRAINAGE AREA VI 383,020
301 REC/COMM SVS 6,072
311 RESIDENTIAL DEVELOP DISTRICT 1 3,297,555
312 RESIDENTIAL DEVELOP DISTRICT 2 5,473,509
313 RESIDENTIAL DEVELOP DISTRICT 3 13,447,232
314 RESIDENTIAL DEVELOP DISTRICT 4 664,868
400 POLICE UUT LEASE REVENUE BONDS 1,167,140
403 SCAG GRANTS -
404 COSA 2014 LEASE FINANCING 1,360,240
406 2021 PENSION OBLIGATION BONDS 11,223
417 INCLUSIONARY HOUSING FEE 14,702,427
418 CDA - PEEBLER CAPITAL FUND 1,314,600
607 HOUSING AUTHORITY LMIHF 4,867,083
652 2003A SERIES TAX ALLOC BOND -
654 2011A SERIES TAX ALLOC BOND -
655 2018A SERIES TAX ALLOC BOND 11,781
658 2003B SERIES ALLOC BOND -
670 COSA RDA 475,555
671 COSA RDA OBLIGATION RETIREMENT 511,981
980 SAN JUANQUIN TRANS CORRIDOR -
981 EASTERN FOOTHILL TRANS CORRIDO -
991 TRAN SYS IMP AUT C-2 TUSTIN 2,611,027
992 TRAN SYS IMP AUT AREA D-TUSTIN 10,528,421
993 WIC ASSESSMENT DISTRICT 305,001
998 TREASURERS AGENCY COLLECTIONS -
999 Lawson Clearing 3,627
Reconciling Item(s) - Outstanding Checks * 3,779,924
Reconciling Item(s) - Bank Direct Deposits* 280,780
Reconciling Item(s) - Deposits in Transit* (150,468.77) Reconciling Item(s) - Withdrawals in Transit* -
Reconciling Item(s) - Various* (307,670)
Reconciling Item(s) - Various: A difference between C ash held by Financial Institution, Fiscal Agent and Cash on Hand exists when comparing to Cash by Fund due, to reconciling items such as timing of payments; outstanding checks; and deposits in transit City Council 7 – 14 11/15/2022
Community Development Agency
santa-ana.org/cd
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Housing Division Quarterly Report
AGENDA TITLE:

Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2022 to September 30, 2022

RECOMMENDED ACTION
Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2022 to September 30, 2022.

DISCUSSION
This report for the quarter ending on September 30, 2022 provides statistics for all of the affordable housing projects and activities for the Housing Division. The report is divided into seven sections: Loan Activity, Loan Portfolio Management and Monitoring, Density Bonus Housing Agreements, Development Impact Fee Deferral Agreements, Renter Protections, Affordable Housing Funds and Commitments, and Development Projects.

Loan Activity
Applications
The Housing Division offers several different programs including down payment assistance for first-time homebuyers and rehabilitation grants for mobile homes and single-family homes. Inquiries are received from the public and applications are mailed out, received, and approved for these programs on a continual basis. Table 1 shows the number of inquiries, applications sent out, received, and approved by type for the quarter and for the total fiscal year:

Table 1: Applications Sent Out, Received, and Approved
Inquiries Applications
Sent Out
Applications
Received
Applications
Approved Program
Q1 Total
FY Q1 Total FY Q1 Total FY Q1 Total FY
Residential Rehabilitation
Grant Program 70 70 50 50 25 25 18 18
Homeownership / Down
Payment Assistance
Program
31 31 31 31 5 5 3 3
City Council 8 – 1 11/15/2022
Housing Division Quarterly Report
November 15, 2022

Page 2 ends

Loan Subordinations 0 0 0 0 0 0 0 0
The number of applications received is typically lower than the number of applications sent out in any given period due to the stringent program guidelines for eligibility regulated by the federal government, which makes it difficult for most applicants to qualify.

The City of Santa Ana’s Residential Rehabilitation Grant Program is designed to improve and preserve affordable housing through the use of federal Community Development Block Grant (CDBG) funds. The Program is administered by Habitat for Humanity of Orange County on behalf of the City. The program provides grants of up to $25,000 for eligible home repairs for low- and moderate-income homeowners at or below 80% of the Area Median Income (AMI) as defined by the U.S. Department of Housing and Urban Development (HUD). Eligible activities include the repair, replacement, and/or installation of major systems including plumbing, heating, electrical, windows, roof, paint, and handicap accessibility. A total of eighteen (18) rehabilitation projects were completed during this quarter.

Down Payment Assistance Loan Program (DPAP) Progress
For the Down Payment Assistance Loan Program, staff evaluates applicant eligibility and oversees underwriting to ensure compliance with program guidelines and requirements established by HUD. During this quarter, staff conducted three (3) down payment assistance virtual workshops via Zoom with a total of 57 attendees. Three (3) down payment assistance loan applications were approved and three (3) closed escrow.

Staff conduct monthly workshops together with NeighborWorks Orange County every second Tuesday of the month. In addition to these workshops, staff participated in the Vietnamese National Association of Real Estate Professionals (VNARP) Homeownership Fair on August 11, 2022 at the Garden Grove community center. During the event, staff participated on a panel with other organizations that provide first-time homebuyer assistance. Staff answered questions, provided staff contact information, and assisted with applications as needed with the public in attendance. On August 25, 2022, staff attended Madison Elementary Back to School Night in Santa Ana. Staff answered questions and provided parents and attendees with information about the program. On August 27, 2022, staff participated in a Home Buyer Expo at HPT Realty & Finance offices, in partnership with VNARP, in the City of Westminster. These activities for our Down Payment Assistance Loan Program are supplemented by a current 6-unit affordable homeownership project that staff is negotiating with Habitat for Humanity.

Loan Portfolio Management and Monitoring
The Housing Division is responsible for managing the residential loan portfolio, which includes all of the loans entered into by the City and Housing Authority, acting as the Housing Successor Agency. As of the end of the first quarter, the principal balance was City Council 8 – 2 11/15/2022
Housing Division Quarterly Report
November 15, 2022

Page 3 ends

$144,624,843. This is composed of 344 loans, 319 of which are deferred or residual receipt payment loans. As shown in Table 2, the loan portfolio generated $77,095.24 in payments of principal and interest during the first quarter. The amount of residual receipts payments changes every quarter.

Table 2: Portfolio Revenue
Funding Source
HOME CDBG Redevelopment NSP CalHOME Inclusionary
Loan Payoffs $54.68 $0 $0 $0 $0 $40,000.00
Residual Receipts
Payments $0 $0 $0 $0 $0 $0
Amortized Loan
Payments $1,158.46 $3,466.01 $27,216.09 $0 $5,200.00 $0 Total for Q1 $1,213.14 $3,466.01 $27,216.09 $0 $5,200.00 $40,000.00 Monitoring
As part of the requirements for these loans, staff must monitor the owner-occupancy of single-family homes that have received loans, and the building code compliance of units in rental projects with long-term affordability covenants. During this quarter, 72 owneroccupancy recertification letters were mailed and 47 were returned and processed. This number includes letters sent from previous months. Staff also conducted a total of 153 inspections during this quarter.

Density Bonus Housing Agreements
The California Density Bonus law allows developers proposing five or more residential units to seek increases in base density for providing on-site housing units in exchange for providing affordable units on site. To help make constructing on-site affordable units feasible, the law allows developers to seek up to three incentives/concessions and an unlimited number of waivers, which are variances from development standards that would help the project be built without significant burden and without detriment to public health. The first version of the Density Bonus Law was adopted in 1979 and has since been amended at various times. Recent revisions allow affordable housing developers to request incentives/concessions and/or waivers for 100-percent affordable developments, even if they do not require a numerical density bonus. Moreover, in early 2017, the law was amended to restrict the ability of local jurisdictions to require studies to “justify” the density bonus and requested incentives/waivers, and place the onus on local jurisdictions to prove that the incentives/concessions or waivers are not financially warranted.

Since 2018, the City of Santa Ana has entered into the following Density Bonus Housing Agreements:

Date of
Agreement
Developer or Housing
Development
Housing Development
Address Affordable Units
October 2018
Metro East Senior Park,
aka, Santa Ana Senior
Associates
2222 E. First St.
415 Rental units restricted
for Very Low Income and
Low Income or Senior
Tenants
City Council 8 – 3 11/15/2022
Housing Division Quarterly Report
November 15, 2022

Page 4 ends

August 2018
First Point I & II
Apartments, aka, Santa
Ana Pacific Associates
2110, 2114 and 2020 E.

First St.
547 Rental units restricted
for Very Low Income and
Low Income Tenants
November 2019 The Rafferty, aka, QOZB
III, LLC 114 & 117 E. Fifth St.
11 Rental units restricted
for Very Low Income
Tenants
August 2022 Brandywine Acquistion
Group 1814 & 1818 E. First St.
4 Townhomes restricted
for sale to MonderateIncome Buyers
Development Impact Fee Deferral Agreements
Development impact fees are a one-time charge to new developments imposed under the Mitigation Fee Act. These fees are charged to new developments to mitigate impacts resulting from the development activity and cannot be used to fund existing deficiencies. This means that for improvements that benefit existing as well as new development, impact fees can only pay for the portion of the improvement that benefits the new uses. Impact fees must be adopted based on findings of a reasonable relationship between the development paying the fee, the size of the fee, and the use of fee revenues. Development impact fees do not require voter approval and are commonly used by cities to address the impact of new development on schools, parks, transportation, etc.

Prior to issuance of any building permits, the City currently requires the payment of various development impact fees. However, affordable housing developers may submit a written request formally requesting the deferral of specific development impact fees for their property pursuant to California Government Code section 66007. The City and owner then execute a Development Impact Fee Deferral Agreement to defer certain development impact fees applicable to the property and place a lien on the property to secure payment of these fees, which are due before the issuance of the certificate of occupany or the final building check. The City has entered into the following outstanding Development Impact Fee Deferral Agreements:

Date of
Agreement Developer Housing Development Address
Estimated Total Fees
Due
October 2019
Santa Ana Pacific
Associates & Santa Ana
Pacific Associates II
2110, 2114 and 2020
E. First St. $4,121,986
December 2021 Shelter Providers of
Orange County
802, 809, 809 ½ East
Santa Ana Blvd. $510,000
July 2022 Washington Santa Ana
Housing Partners
1126 &1146 E.

Washington Ave. $652,717
Renter Protections
The Santa Ana City Council adopted two ordinances to help protect renters: a Rent Stabilization Ordinance, which limits residential rent increases to the lower of 3% or 80% of consumer price index (CPI) per year, and a Just Cause Eviction Ordinance, which provides “just cause” eviction protections for most tenants that occupy a residential real property or mobile home for 30 days. The ordinances became effective City Council 8 – 4 11/15/2022
Housing Division Quarterly Report
November 15, 2022

Page 5 ends

on November 19, 2021, and expand on existing protections under the California Tenant Protection Act of 2019.

Since the adoption of the ordinances, flyers, frequently asked questions, and press releases have been circulated to the community. The City also regularly updates a website devoted to the ordinances, which includes related documents and announcements (www.santa-ana.org/renterprotections). The ordinances are currently administered by staff in partnership with RSG.

During this quarter, staff and RSG fielded calls from the public and provided information and education to renters and property owners on the City’s Rent Stabilization and Just Cause Eviction Ordinances. A breakdown of the number of inquiries is as follows:

The City requires that when changing the terms of a tenancy, an owner must submit proof of service to the City as evidence that the owner has complied with noticing requirements. A breakdown of the number of notices received is as follows:

The City regularly distributes important updates and information to Santa Ana residents.

Residents can register for regular updates under our webpage at www.santaana.org/renterprotections. During this quarter, staff informed the public of programmatic updates via social media and email distribution lists, reaching a total of 7,111 Santa Ana residents.

Lastly, staff and RSG conducted three (3) virtual workshops:
• July 20, 2022 – 26 registered attendees
• August 11, 2022 – 63 registered attendees
• August 25, 2022 – 50 registered attendees
Available Funds and Land Assets for Affordable Housing Development Projects The City of Santa Ana and the Housing Authority acting as the Housing Successor Agency manages multiple sources of local, state, and federal funds to develop affordable housing. Exhibit 1 provides a summary of the funds available as of September 30, 2022.

Month # of Inquiries
July 2022 93
August 2022 81
September 2022 89
Total 263
Month # of Notices
July 2022 51
August 2022 59
September 2022 91
Total 201
City Council 8 – 5 11/15/2022
Housing Division Quarterly Report
November 15, 2022

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Housing Opportunity Ordinance
On-Site Development
Since 2011, a total of 33 units have been developed on-site as a result of the Ordinance, including 23 ownership units for-sale and 10 rental units:

Units Built On-Site
Ownership Rental Total
23 10 33
In-Lieu Fees Generated
All in-lieu fees, penalties and other monies collected pursuant to the Housing Opportunity Ordinance, including interest, are deposited into the Inclusionary Housing Fund. Since inception, the Inclusionary Housing Fund has generated $28,443,446 to be used for the development of housing affordable to low- and moderate-income households, with a reasonable amount spent on administrative or related expenses associated with the administration of the Housing Opportunity Ordinance. In-lieu fees generated have been used to develop new affordable housing opportunities, provide emergency shelter, and create homeownership opportunities. Below is a summary of how in-lieu fees have been used by the City:

Project Inclusionary Housing
Funds SPENT # of Units Address
Santa Ana Arts
Collective $4,775,000 57 1666 N. Main Street
La Placita Cinco $1,300,000 50 2239 West 5th Street
The Link Interim
Emergency Shelter $4,140,295 N/A 2320 S Redhill Avenue
Westview House $1,514,113 84 2530 and 2534
Westminster Avenue
TOTAL $11,729,408 191
Project Inclusionary Housing
Funds COMMITTED # of Units Address
Habitat for Humanity
“Lacy & Vance” $565,271 2
826 N. Lacy Street &
830 N. Lacy Street
WISEPlace Steps to
Independence Public
Service Program
$90,000 N/A N/A
Down Payment
Assistance $1,250,000 N/A N/A
WISEPlace PSH PreCommitment Loan $484,000 48 1411 N. Broadway TOTAL $2,389,271 50
City Council 8 – 6 11/15/2022
Housing Division Quarterly Report
November 15, 2022

Page 7 ends

Affordable Housing Development Projects
There are five (5) affordable housing projects under construction, and two (2) affordable housing projects in pre-development. Below is a brief summary and status-update for each project. Exhibit 2 provides a development timeline for each project. The most recent RFP for Affordable Housing Development, which was issued on December 8, 2021 and closed on February 28, 2022, received three eligible proposals, in which one proposal, WISEPlace PSH, has been awarded a pre-commitment letter, and the two other proposals are currently in the review and evaluation phase.

Projects under Construction
Legacy Square (609 N Spurgeon Street)
Developer National Community Renaissance with Mercy House as the service provider Description
New construction of a 100% affordable multifamily apartment complex consisting of 92 units of rental housing and one (1) manager’s unit. All units will be affordable to households earning less than 60% AMI of which 33 units will be set-aside for permanent supportive housing.

Authority
Funds Eight (8) Project-Based Vouchers (PBVs)
Update
Construction is currently underway and on schedule. Specifically, the scaffold has been removed on the Courtyard East, North & South elevation in addition to the exterior of the South, West and North elevation. Water proofing, and installation of CMU block has begun at the planter wall areas on the podium level. Construction is underway for the interior units. Vinyl flooring, installation of interior doors and kitchen cabinets are being worked on the first and third levels. The Second level is currently being painted. The estimated completion date is February 2023.

North Harbor Village (1108 N Harbor)
Developer Jamboree Housing Corporation
Description Acquisition and rehabilitation of a former motel yielding 89 units of permanent supportive housing.

City / Authority
Funds
CDBG ($1,687,047); Eight-nine (89) PBVs consisting of 34 HUD-VASH PBVs and 55 non HUD-VASH PBVs.

Update
Construction is currently underway. Recent activities include framing for the new community building, putting up the trash enclosure, completing the roofing/framing repairs on the existing buildings, adjustments to the cell tower equipment, work on concrete walkways, pouring of the concrete on the Harbor Blvd. facing patios, trenching for underground plumbing, and digging footings for the outside shadestructure. The team has been looking for solutions to address some of the difficult waterproofing conditions that exist on site. In their efforts to come up with solutions they found that they also need to address the poor condition of the existing piping for the fire sprinkler system and ended up having to include new piping. Due to the additional construction work, the new estimated completion date is May 2023.

Westview House (2530 Westminster Avenue)
City Council 8 – 7 11/15/2022
Housing Division Quarterly Report
November 15, 2022

Page 8 ends

Developer Community Development Partners with Mercy House as the service provider Description
New construction of an affordable multifamily apartment development consisting of 85 units of both large family and PSH units with one (1) manager’s unit. Twenty-six of the units will be funded by Mainstream Program PBVs and Mental Health Services Act (MHSA) funds through the No Place Like Home (NPLH) program.

City / Authority
Funds
Inclusionary Housing ($1,514,113), HOME Investment Partnerships Program ($2,003,705), Rental Rehabilitation Program ($386,523), and twenty-six (26) Mainstream Program PBVs
Update
Following approval by City Council on May 17, 2022, Community Development Partners successfully closed on their construction loan financing on May 31, 2022. The City disbursed 90% of our Inclusionary Housing ($1,514,113) and HOME Investment Partnerships Program ($2,003,705) loan funds at closing, and 100% of our Rental Rehabilitation Program funds. Grading activities have been completed and concrete is currently being poured. A groundbreaking ceremony will be held on November 2, 2022. Completion of the project is anticipated in February 2024.

Crossroads at Washington (1126, 1136 and 1146 E Washington Avenue) Developer The Related Companies of California (TRCC) with A Community of Friends (ACOF) as co-developer and lead service provider
Description
New construction of a 100% affordable multifamily apartment complex consisting of 85 units of rental housing and one (1) manager’s unit. All units will be affordable to households earning less than 30% AMI of which 43 units will be set-aside for permanent supportive housing.

City / Authority
Funds
HOME Investment Partnerships Program ($3,007,489), Neighborhood Stabilization Program ($1,637,420), sixty-five (65) year ground lease agreement for 1126, 1136 and 1146 E. Washington Avenue (Appraised Value as of September 22, 2019: $4,108,136) and Fifteen (15) ProjectBased Vouchers (PBVs) Update
With the help of the Developer, the Housing Authority and County secured an award of DTSC’s Equitable Community Revitalization Grant (ECRG) funds. These funds will be used for unforeseen environmental conditions during the construction of the affordable housing project. The project closed construction financing in July 2022. The Notice to Proceed was subsequently issued to the General Contractor and the project is currently under construction. Excavation and off hauling of unforeseen debris on the lot occurred in August and September.

Habitat for Humanity (826 N Lacy & 830 N Lacy Street)
Developer Habitat for Humanity of Orange County
Description New construction of two single-family detached homes for homeownership serving households up to 120% AMI.

City / Authority
Funds
Inclusionary Housing ($565,271) and a 99-year ground lease agreement for 416 Vance Street and 826 N. Lacy Street (Appraised Value as of Oct 25, 2018: $578,000)
City Council 8 – 8 11/15/2022
Housing Division Quarterly Report
November 15, 2022

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Update
Grading Plans were approved and Grading Permits were issued at the end of July 2022. A groundbreaking ceremony was held on Friday, August 26, 2022 and was attended by numerous members of the City Council and staff.

Grading of the property was completed in August 2022. Building Plans were submitted for Plan Check in February 2022. Building Plans were approved and Building Permits were issued in July 2022. Foundation work was started in mid-September 2022. A Framing Day is scheduled for Friday, October 28, 2022. Following this framing day, the build site will open to regular scheduled volunteer build days Wednesday through Saturday through the duration of the build.

Projects in Pre-Development
FX Residences (801, 809, 809 ½ E Santa Ana Boulevard)
Developer HomeAid Orange County, Inc. with Mercy House as the service provider Description New construction of an affordable multifamily apartment complex consisting of 16 units of permanent supportive housing, and one (1) manager’s unit.

City / Authority
Funds
Housing Successor Agency ($1,656,947), three (3) PBVs, 99-year ground lease agreement for 801 E. Santa Ana Blvd. (Appraised Value as of Oct 25, 2018: $788,000)
Update
Closing calls for current financers of the project began in July 2022. HomeAid and the predevelopment team for FX Residences will submit for a 2nd plan check on the building plans in early October. The street improvement and underground plans will be submitted at the end of October. HomeAid and Builder Captain City Ventures expect to pull permits the 1st Quarter of 2023 and break ground on the project early in the 2 nd quarter of 2023. Completion of the project should be around the 3 rd quarter of 2024
WISEPlace Permanent Supportive Housing (1411 N Broadway) Developer Jamboree Housing Corporation with WISEPlace as the co-developer and lead service provider
Description Adaptive reuse and new construction of the WISEPlace building to provide 48 permanent supportive housing units, and one (1) manager’s unit.

City / Authority
Funds HOME-ARP ($5,256,327); Twenty-five (25) PBVs
Update
The developer has obtained all of their soft funding commitments from the City of Santa Ana, Orange County Housing Finance Trust, and the County of Orange. The developer applied to TCAC for competitive 9% tax credits in June 2022. The project was officially awarded tax credits in September 2022.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Available Funds for Affordable Housing Development Projects

2. Project Timelines
City Council 8 – 9 11/15/2022
Housing Division Quarterly Report
November 15, 2022

Page 10 ends

Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager
City Council 8 – 10 11/15/2022
Available Funds for Affordable Housing Development Projects As of September 30th, 2022
Housing Successor Agency (Housing Authority)
$4,867,082 Cash on Hand
($1,656,947) Frances Xavier Residence Project Pre-Commitment Loan 1 ($250,000) Administrative Costs Allowance 2
($2,639,866) Administrative Costs Allowance for Future Fiscal Years 3 ($307,386) Crossroads at Washington Option Agreement Amendment 4 ($12,883) Crossroads at Washington Environmental Assessment Oversight 5 $0 Available Funds
Inclusionary Housing Funds
$14,676,969 Cash on Hand
($1,250,000) Down Payment Assistance Program 6
($565,271) Lacy Street Project Grant 7
($151,411) Westview House Loan 8
($37,500) Westview House Project Cost
($11,544) WISEPlace Steps to Independence Program Agreement 9 ($484,000) WISEPlace PSH Pre-Commitment Loan 12
($2,787,146) Administrative Costs Allowance (CDA/PBA)
$9,390,097 Available Funds
HOME Program
$5,739,433 Funds to Drawdown
($300,749) Crossroads at Washington Loan 10
($200,371) Westview House Loan 8
$5,238,313 Available Funds to Drawdown
HOME-American Rescue Plan Program (PSH Projects Only)
$5,256,327 Funds to Drawdown
($5,256,327) WISEPlace PSH Pre-Commitment Loan 12
$0 Available Funds to Drawdown
CDBG Program (Acquisition/Rehabilitation Projects Only) $4,690 Funds to Drawdown
$4,690 Available Funds to Drawdown
Rental Rehabilitation Grant Program
$48,402 Cash on Hand 11
($38,652) Westview House Loan 8
$9,750 Available Funds
$14,642,850 Total Available Funds
1 Approved by Housing Authority on January 15, 2019. Additional $587,000 approved by Housing Authority on December 7, 2021. 2 The Housing Successor Agency relies on available cash to fund the monitoring and compliance functions related to the former Redevelopment Agency's housing loans. 3 Funds to be set aside for compliance and monitoring requirements due to uncertainty of future repayment revenues. 4 Approved by Housing Authority on December 15, 2020. Additional $150,000 maximum approved by Housing Authority on August 17, 2021 (2nd Amendment to Option Agreement). 5 Approved by Housing Authority on July 20, 2021.
6 $400,000 originally approved by City Council on March 6, 2018. Nine loans paid through end of September 2021. Additional $1,200,000 approved by Council on November 2, 2021. 7 Approved by City Council/Housing Authority on March 5, 2019. Additional $333,777 approved by City Council on April 6, 2020. 8 Approved by City Council on May 17, 2022.
9 Approved by City Council on April 7, 2020.
10 Approved by City Council on June 21, 2022.
11 Old program income available after close out of program with HUD. 12 Approved by City Council on June 21, 2022.

Exhibit 1
City Council 8 – 11 11/15/2022
EXHIBIT 2

Page 1 of 5 ends

Current Affordable Housing Development Project Timelines Projects Under Construction
Legacy Square – 609 North Spurgeon Street
Aug 18 Santa Ana CDA Funding Application
Dec 18 Applied for NPLH and SNHP Funds
Jan 19 Santa Ana funding award
Feb 19 Planning entitlements approved
Feb 19 Applied for Round 4 AHSC Funding
May 19 Award of SNHP funds
Jul 19 Applied for Round 1 MHP
Nov 19 Applied for State 4% tax credits
Jan 20 Construction drawings (8-12 weeks)
Feb 20 Apply for Round 5 AHSC funding
May 20 Apply for 4% tax credits
May 20 Plan check (12-16 weeks)
Jun 20 Award of AHSC funds
July 20 Award of 4% Tax Credits
July 20 Award of Tax-Exempt Bonds
May 20 Plan Check (12-16 weeks)
Jan 21 Building permit issuance
Feb 21 Construction closing/syndication
Feb 21 Begin construction (24 months)
Jul 21 Groundbreaking Ceremony
Mar 22 Press Release announcing 5 Community Workshops for Lease Up information
Apr 22 Framing complete
May 22 Roofing to start
July 22 Elevator Cab delivery
Sept 22 Interior painting, and flooring &HVAC getting installed Oct 22 Production insulation and Building Inspection of the Community Room and Leasing Office
Feb 23 Construction complete
June 23 100% fully leased (4 months)
North Harbor Village – 1108 N. Harbor
Mar 19 Start of design development
Mar 19 Applied to FHLBSF for AHP Financing ($890,000)
Mar 19 Award of VASH Vouchers & City Loan by City Council (89 Vouchers and $1,687,047)
Mar 19 Start environmental approval process with City of Santa Ana (CEQA/NEPA) Mar 19 Applied for Home Depot Grant ($500,000)
Jun 19 CEQA / NEPA Approval – City of Santa Ana
Jun 19 AHP Award Date ($890,000)
Aug 20 Applied to HCD for MHP 1st Round Funding ($13,316,412) City Council 8 – 12 11/15/2022
EXHIBIT 2

Page 2 of 5 ends

Dec 19 Notified project did not receive 1st Round MHP funding Feb 20 Applied to HCD for VHHP Funding ($10,000,000)
Mar 20 Applied to HCD for MHP 2nd round funding
Mar 20 Applied to OCHFT Financing ($2,292,920)
May 20 Notified project did not receive 2st Round MHP funding May 20 Received OCHFT funding award ($2,292,920)
Jun 20 Received VHHP funding award ($10,000,000)
Jun 20 Submitted Plans for Ministerial Design Approval
Jun 20 Applied for CDLAC tax exempt bond allocation ($24,000,000) Jul 20 Applied for TCAC 4% competitive state and federal tax credits ($9,896,911) Sept 20 CDLAC Allocation
Nov 20 Ministerial Design Approval (upon completion of community meeting on 11/4/2020)
Oct 20 TCAC Allocation
Oct 20 Start construction documents for rehab
Nov 20 Submit first plan check
Dec 20 Awarded Home Depot Grant
Jan 21 Receipt of first plan check comments
Jan 21 Submit second plan check
Feb 21 Receipt of second plan check comments
Feb 21 Submit third plan check
Mar 21 Received permit ready
Apr 21 Construction loan closing
Apr 21 Pull Permits and start construction
May 21 Site Demolition
Dec 21 Work on mock up units begins
Jun 22 Structural retrofitting and repairs
July 22 Roofing and Framing
Aug 22 Stock drywall & Inspections
Aug 22 Gutter , Awning and Painting & installation of stairs Oct 22 OCHFT Loan finalized
Apr 23 Interior refurbishments & finishes
Apr 23 Complete Flooring
Feb 23 Start of Lease up
May23 Construction Completion
May 23 Final Cleaning
May 23 Full occupancy
Westview House – 2530 Westminster Avenue
Oct 19 City of Santa Ana RFP submittal
May 20 OC 2020 Supportive Housing NOFA Submittal
Dec 20 OC 2020 Supportive Housing NOFA award
Jan 21 City of Santa Ana PBV Award
Jan 21 Construction/permanent debt commitments
Jan 21 Receive Entitlements
Jan 21 No Place Like Home application
City Council 8 – 13 11/15/2022
EXHIBIT 2

Page 3 of 5 ends

Mar 21 OCHFT application
May 21 OCHFT Award
Jun 21 No Place Like Home commitment
Sep 21 CDLAC/TCAC 4% application
Dec 21 CDLAC/TCAC 4% award
May 22 Close on construction financing
Jun 22 Construction permits issued
Jun 22 Construction start
Nov 22 Groundbreaking Ceremony
Feb 24 Construction complete
July 24 All units Leased
Nov 24 Perm Debt Conversion
Crossroads at Washington – 1126,1136 and 1146 E. Washington Avenue Aug 19 Submitted PSH application to County
Oct 19 Submitted for Planning entitlements
Oct 19 Community meeting
Nov 19 Approval of Joint Powers Agreement, Option to Ground Lease, Voucher Resolution and Cooperation Agreement, and Regional Housing Needs Assessment (RHNA) Agreement and Density Bonus
Dec 19 NEPA EA City Approval – City of Santa Ana submits NEPA EA to HUD Feb 20 PSH Funds and Voucher approval from County Board of Supervisors Feb 20 Planning entitlements approved
Mar 20 TCAC 9% Application – 1st Round 2020
Jul 20 TCAC FCAA/9% Application – 2nd Round 2020
Oct 20 TCAC FCAA/9% Award – 2nd Round 2020
Mar 21 Submitted OCHFT PSH NOFA Application
May 21 OCHFT PSH NOFA Award
Dec 21 Submit DTSC Equitable Community Revitalization Grant (ECRG) Pre-Qualifying Application
Feb 22 Submit for 1st plan check
Mar 22 DTSC approves draft Removal Action Workplan; draft Removal Implementaion Plan under review
Apr 22 DTSC ECRG Full Application
Jul 22 DTSC ECRG Award
Jul 22 City issues permit ready letter
Jul 22 Construction finance closing/Start construction
Dec 23 Construction complete
Apr 24 Full occupancy
Habitat for Humanity – 826 N. Lacy Street & 830 Lacy Street May 20 DDA signed
June 20 Prepare grading plans
Oct 20 Prepare architectural plans
Oct 20 Submit Neighborhood Review Application
Feb 21 Final Approval from Historic French Park Committee Apr 21 Submit Site Review Application
City Council 8 – 14 11/15/2022
EXHIBIT 2

Page 4 of 5 ends

Dec 21 Submit grading/ Non-Priority WQMP
Jan 22 Submit architectural plans
May 22 Planning Commission Approval
Jul 22 Grading permit issued
Aug 22 Groundbreaking
Aug 22 Building Permits issued
Aug 22 Commence Grading
Sep 22 Begin Foundation Consturction
Oct 22 Framing Ceremony/Framing Construction Begins
Aug 23 Anticpated Construction completion
Aug 23 Certificate of Occupancy/Closings

Projects in Pre-Development
FX Residences – 801, 809, 809 ½ E. Santa Ana Boulevard
Jan 19 Council approval for land lease and project funding Jan 19 Submittal of application for NPLH funding
Feb 19 Confirm with City staff that project site can yield additional units under existing zoning
Mar 19 Revise conceptual drawings for additional 5 units (17 total units, up from the original 12 units)
Mar 19 SNHP funding application submitted to County
Apr 19 City staff to review revised conceptual design
Apr 19 Begin development agreement
May19 Board of Supervisors meeting for SNHP funding
Jul 19 Execute Development Agreement
Jul 19 Formal awards letters for NPLH funding to be issued Aug19 Initial planning submittal
Sept19 Sunshine Ordinance Meeting
Mar 21 Planning Commission Meeting (ministerial approval of density bonus) Oct 21 Submit for first plan check
Dec 21 City Council Meeting (ministerial approval of density bonus) Dec 21 City Council approval of additional $587,000 for construction costs Feb 22 Building permit submittal
Mar 22 Recived 1st set of comments back from Plan Check, consultants working on responses.

Jul 22 FX Funding Closing Meetings begin, 2nd Building Plan Submittal Aug 22 Building and Grading comments being addressed
Oct 22 Consruction Funding Closing process is underway
Mar 23 Pulling of permits for project
Mar 23 Construction Begins
Nov 24 Anticipated Completion of construction
Dec 24 Lease up units ( 3 months)
City Council 8 – 15 11/15/2022
EXHIBIT 2

Page 5 of 5 ends

WISEPlace Permanent Supportive Housing – 1411 N. Broadway May 19 Start of conceptual design development
Sept 19 Applied to City of Santa Ana for Financing
Feb 20 Notified not awarded City of Santa Ana Financing Mar 20 Applied to Orange County Housing Finance Trust (OCHFT) Financing Apr 20 Met with City of Santa Ana Planning Staff on entitlements May 20 Notified not awarded OCHFT Financing
Jun 21 Met with City of Santa Ana staff to review revised conceptual plans Jan 22 Submitted Historic Resource Commission and entitlements application to City of Santa Ana
Feb 22 Applied to City of Santa Ana for HOME-ARP Funding and PBVs Mar 22 City of Santa Ana Historic Resource Commission Approval Mar 22 Applied to OCHFT Financing
Mar 22 Applied to AHP Financing
Apr 22 Awarded City of Santa Ana for HOME-ARP Funding and PBVs May 22 Awarded OCHFT Funding
May 22 City of Santa Ana Planning Commission Approval of entitlements May 22 City of Santa Ana Community Development Commission Approval of Funding and Density Bonus Agreement (DBA)
Jun 22 Notified not awarded AHP Funding
Jun 22 Applied to County of Orange for ARPA Funding
Jun 22 City of Santa Ana City Council Approval of DBA
Jun 22 Awarded County of Orange ARPA Funding
Jun 22 Applied for TCAC 9% competitive federal tax credits Sept 22 TCAC Allocation
Sept 22 Start construction documents
Nov 22 Submit first plan check
Dec 22 Receipt of first plan check comments
Jan 22 Submit second plan check
Jan 23 Receipt of second plan check comments
Feb 23 Submit third plan check
Feb 23 Receive permit ready letter
Mar 23 Construction loan closing
Mar 23 Pull Permits and start construction
Apr 23 Site Demolition
Nov 24 Start of lease up
Nov 24 Construction Completion
Feb 25 Full occupancy
City Council 8 – 16 11/15/2022
Community Development Agency
www.santa-ana.org/community-development
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Homeless Housing, Assistance, and Prevention Round 4 Application AGENDA TITLE:

Approve the Homeless Housing, Assistance, and Prevention (HHAP) Round 4 Application to Receive Funding from the State of California’s Homeless Coordinating and Financing Council (HCFC) to Address Homelessness

RECOMMENDED ACTION
Approve the submission of the Homeless Housing, Assistance and Prevention (HHAP) Program Round 4 Application to receive funding from the State of California’s Homeless Coordinating and Financing Council (HCFC) to address homelessness.

DISCUSSION
On September 30, 2022, the HCFC, now called the California Interagency Council on Homelessness (Cal ICH), announced the availability of HHAP Program Round 4 grant funding. This $1 billion flexible block grant program is available to large cities, counties, and continuums of care to address homelessness challenges in ways that best meet their local needs. HHAP Round 4 follows previous rounds in a response to build regional coordination to reduce and end homelessness. Cal ICH encourages that funding be housing-focused, by funding either permanent housing interventions directly or, when used for shelter or street outreach, to have clear pathways to connect people to permanent housing options. They also encourage collaboration within each Continuum of Care (CoC).

Cal ICH provided the required application templates and baseline data to standardize data for CoC regarding equity goals as they apply to underserved populations and populations disproportionately impacted by homelessness, and for the six (6) following required outcome goals:

• Reducing the number of persons who become homeless for the first time; • Increasing the number of people exiting homelessness into permanent housing; • Reducing the length of time persons remain homeless;
• Reducing the number of persons who return to homelessness after exiting homelessness to permanent housing;
City Council 9 – 1 11/15/2022
Homeless Housing, Assistance, and Prevention Round 4 Application November 15, 2022

Page 2 ends

• Reducing the number of persons experiencing homelessness; and • Increasing successful placements from street outreach.

As a condition to receive funding through the HHAP Program, local governments are required, by November 29, 2022, to submit an application, or draft an application that has been agendized at a regular meeting of the governing body for public comment. The City is waiting for both the funding amount to be released by Cal ICH and for the CoC to provide the required data to finalize the application. The draft application is included as Exhibit 1. Once information is received, the City will finalize the application.

Because the application is due to the State prior to receiving all information, the City drafted the HHAP-4 application using information from the local homelessness action plan and the HHAP-3 application as a tool to respond to the required templates. The planned investments of HHAP- 4 is consistent with the HHAP-3 funding. Resources will help drive the progress toward addressing homelessness and responding to the needs within the City. The City’s draft HHAP-4 application funds the operation and future purchase of the Navigation Center, street outreach and engagement services, administration oversight, and the delivery of permanent housing for youth and seniors. Housing assistance for youth, and the fastest growing demographic of people experiencing homelessness - those over the age of 55 years - will be accomplished by partnering with the Santa Ana Housing Authority on an allocation to pair project-based and tenant-based vouchers with an allocation of HHAP Round 4 funds for landlord incentives and wrap-around supportive services.

FISCAL IMPACT
There is no fiscal impact associated with this item. However, staff will return to City Council once the application is approved and funding amounts are available to appropriate.

EXHIBIT(S)

1. Homeless Housing, Assistance and Prevention Round 4 Application

2. Local Homelessness Action Plan
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager
City Council 9 – 2 11/15/2022
TOTAL# OF PEOPLE EXPERIENCING HOMELESSNESS! 5718 (990 for Santa Ana) # of People Who are Sheltered (ES, TH, SH)I 266 l (482 for Santa Ana) # of People Who are Unsheltered! 3057 (508 for Santa Ana) # of Households without Children1 4510
# of Households with At Least 1 Adult & 1 Child1 1201
# of Households with Only Children1 7
# of Adults Who are Experiencing Chronic Homelessness 2463 # of Adults Who are Experiencing Significant Mental Illness 1445 # of Adults Who are Experiencing Substance Abuse Disorders 1633 # of Adults Who are Veterans 280
# of Adults with HIV/ AIDS 129
# of Adults Who are Survivors of Domestic Violence 515
# of Unaccompanied Youth (under 25) 183
# of Parenting Youth (under 25) 34
# of People Who are Children of Parenting Youth 46
County of Orange 2022 PIT Count
_(:ou_nty of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
EXHIBIT 1
City Council 9 – 3 11/15/2022
# of Women/Girls 2069
# of Men/Boys 3617
# of People Who are Transgender 17
# of People Who are Gender Non-Conforming 15
# of People Who are Hispanic/Latino 2252
# of People Who are Non-Hispanic/Non-Latino 3466
# of People Who are Black or African American 483
# of People Who are Asian 195
# of People Who are American Indian or Alaska Native 211 # of People Who are Native Hawaiian or Other Pacific Islander 57 # of People Who are White 4056
# of People Who are Multiple Races 716
All data was provided by the Orange County CoC and includes data for the entire County of Orange.

County of_()_range 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
County of Orange 2022 PIT Count
Specific data for the Santa Ana Population and living Situations has also been included in the appropriate section.

City Council 9 – 4 11/15/2022
I,
Household Composition
# of Households without Children
# of Households with At Least 1 Adult &
1 Child
# of Households with Only Children
# of Adults Who are Experiencing! Chronic Homelessness
# of Adults Who are Experiencing!
Sifanificant Mental Illness
# of Adults Who are Experiencing!
Substance Abuse Disorders
# of Adults Who are Veterans
# of Adults with HIV/ AIDS
# of Adults Who are Survivors ot1 Domestic Violence
# of Unaccompanied Youth (under1 25)
# of Parenting Youth (under 25)1
# of People Who are Children ot1 Parentinc:i Youth
# of Women/Girls
# of Men/Boys
··. �
Permanent
Supportive
Housing
(PSH)
1621
580
946
938
295
507
41 333
28 13
49 990
1199
I
I
I
I
I
I
I
Rapid
Rehousing
(RRH)
829
3183
6 522
337
95 167
10 593
57 65
187
2207
1828
I
I
I
I
I
I
I
Transitional
Housing
(TH)
48 327
0 13
13 6
2 0
57 24
10 28
226
147
I
I
I
I
I
I
I
Table 2. Landscape Analysis of People Being Served
Interim Housing or
Emergency Shelter
(IH / ES)
1952
408
21 l
881
589
363
65 72
408
311
17 73
1065
1478
I
I
I
I
I
I
I
Diversion Services
and Assistance
(DIV)
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
I
I
I
I
I
I
I
I
Homelessness
Prevention Services &
Assistance (HP)
948
2994
13 8
100
0 97
14 188
38 19
I 74
2217
1727
I
I
I
I
I
I
I
I
I
Outreach and
Engagement
Services
(0/R)
5400
165
190
2163
1540
1527
137
66 817
1206
5 27
2497
5782
City Council 9 – 5 11/15/2022
# of People Who are Transgender 6 0 11 N/A 5 14
# of People Who are Gender Non- 2 3 17 N/A 5 21
# of People Who are Hispanic/Latino! 586 I 2303 I 239 I 1089 I N/A I 2081 I 3628 # of People Who are Non-1 Hispanic/Non-Latino 1578 I 1702 I 131 I 1376 I N/A I 1767 I 3589 # of People Who are Black or African1 American 299 I 618 I 32 I 255 I N/A I 387 I 720 # of People Who are Asianl 88 I 181 I 11 I 87 I N/A I 275 I 112 # of People Who are American lndian1 or Alaska Native 44 I 101 I 7 I 94 I N/A I 63 I 138 # of People Who are Native Hawaiian1 or Other Pacific Islander 20 I 90 I 2 I 32 I N/A I 54 I so # of People Who are White! 1617 I 2770 I 295 I 1858 I N/A I 2641 I 6151 -- # of People Who are Multiple Races! 80 I 190 I 20 I 80 I N/A I 168 I 116 All data was provided by the Orange County CoC and includes data for the entire County of Orange.

Orange County CoC and The City of Santa Ana do not offer diversion services.

City Council 9 – 6 11/15/2022
4905
4476
34 2460
1973
807
717
95 1502
377
77 304
4576
4775
City Council 9 – 7 11/15/2022
15 17
3963
5253
1111
252
230
167
6749
345
City Council 9 – 8 11/15/2022
Funding Program
(choose from drop down options)
Fiscal Year
(select all that apply)
Total Amount
Invested into
Homelessness
Interventions
# of Vouchers
(if applicable) Funding Source*
Brief Description of Programming
and Services Provided
FY 2021-2022 $ 1,500,000.00 n/a
Permanent Supportive and
Service-Enriched Housing
X
FY 2022-2023 $ 3,511,194.00 n/a
People Exp Chronic
Homelessness
Veterans Parenting Youth
$ -
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022 $ 311,880.00 n/a
Rental Assistance/Rapid
Rehousing
FY 2022-2023 $ 310,000.00 n/a
Interim
Housing/Congregate/NonCongregate ShelterX
People Exp Chronic
Homelessness
Veterans Parenting Youth
$ -
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022 $ 124,690.00
Permanent Supportive and
Service-Enriched Housing
$ - X
People Exp Chronic
Homelessness
X Veterans Parenting Youth
$ -
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022
$7,189,102.94
Outreach and Engagement
FY 2022-2023
$1,233,059.90
Permanent Supportive and
Service-Enriched Housing
X
People Exp Chronic
Homelessness
Veterans Parenting Youth
FY 2023-2024 $ - Administrative Activities X
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
FY 2024-2025 $ -
Interim
Housing/Congregate/NonCongregate Shelter
X
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
* NOTE: Private funder(s) option here could include philanthropy, resources from managed care plans organizations, corporate funders, or other private sources of funding FY 2021-2022
$2,877,699.10
Interim
Housing/Congregate/NonCongregate Shelter
FY 2022-2023
$156,480.58
Permanent Supportive and
Service-Enriched Housing
X
People Exp Chronic
Homelessness
X Veterans X Parenting Youth
FY 2023-2024
$947,206.32
Outreach and Engagement X
People Exp Severe
Mental Illness
People Exp HIV/ AIDS X Children of Parenting
Youth
$ - Administrative Activities X
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022 $ -
Interim
Housing/Congregate/NonCongregate Shelter
FY 2022-2023 $ -
People Exp Chronic
Homelessness
Veterans Parenting Youth
$ -
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2022-2023 $ -
Interim
Housing/Congregate/NonCongregate Shelter
$ - X
People Exp Chronic
Homelessness
X Veterans X Parenting Youth
$ - X
People Exp Severe
Mental Illness
People Exp HIV/ AIDS X Children of Parenting
Youth
$ - X
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022 $ 976,568.00
Permanent Supportive and
Service-Enriched Housing
FY 2022-2023 $ 976,568.00 X
People Exp Chronic
Homelessness
Veterans Parenting Youth
FY 2023-2024 $ 976,568.00 X
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ - X
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022 $ 2,799,822.67
Permanent Supportive and
Service-Enriched Housing
FY 2022-2023 $ 2,799,822.67 X
People Exp Chronic
Homelessness
Veterans Parenting Youth
FY 2023-2024 $ 2,799,822.66
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
Funding to support the
development of permanent
supportive housing for people
experiencing homelessness
(project to be determined
following competitive
procurement process)
Homeless Housing, Assistance and
Prevention Program (HHAP) - via Cal
ICH
Homeless Housing, Assistance and
Prevention Program (HHAP) - via Cal
ICH State Agency
Utilize HHAP (Round 2) for
outreach services and the
contstruction of a new
navigation center to house up
to 200 indiviudals with an exit
strategy for all residents.

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Housing Choice Vouchers (HCVs) -
via HUD
Federal Agency
Annual Housing Choice
Voucher Housing Assistance
Payments for 235 projectbased vouchers in six different projects

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Emergency Housing Vouchers (EHVs) -
via HUD
Federal Agency
Annual Emergency Housing
Voucher Housing Assistance
Payments for 89 EHVs in various
scattered site tenant-based
housing opportunities
Table 3. Landscape Analysis of State, Federal and Local Funding TARGETED POPULATIONS (please "x" all that apply )

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
Federal Agency
One-time allocation of HOME
Program funds to support the
development of 69 permanent
supportive housing units for
people experiencing
homelessness in two different
projects.

Intervention Types Supported with Funding
(select all that apply)
HOME Program - via HUD
Emergency Solutions Grants (ESG) -
via HUD

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Federal Agency
One-time allocation of CDBG
Program funds for the
development of 89 units of
permanent supportive housing for
people experiencing
homelessness, including 38 units
designated for homeless veterans.

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
State Agency
Utilize HHAP (Round 1) funds for
the delivery of permanent
housing and to work with
Kingdom Causes dba City Net to
provide outreach services in the
following categories;
engagement services, case
management, emergency mental
health, transportation, services for
special populations, and COVIDCommunity Development Block Grant (CDBG) - via HUD
Populations Served
(please "x" the appropriate population[s])
Other (enter funding source under
dotted line)
State Agency
PLHA 2021 funding for the
operation of the new
navigation center

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Other (enter funding source under
dotted line)
State Agency
Permanent Local Housing
Allocation funds for the
operation of the new
emergency navigation center

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
X

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Federal Agency

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
 City Council 9 – 911/15/2022  $ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022 $ 3,289,750.67
Permanent Supportive and
Service-Enriched Housing
FY 2022-2023 $ 3,289,750.67
People Exp Chronic
Homelessness
X Veterans Parenting Youth
FY 2023-2024 $ 3,289,750.66
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022 $ 2,816,263.33
Permanent Supportive and
Service-Enriched Housing
FY 2022-2023 $ 2,816,263.33 X
People Exp Chronic
Homelessness
Veterans Parenting Youth
FY 2023-2024 $ 2,816,263.33
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2022-2023 $ 1,656,947.00
Permanent Supportive and
Service-Enriched Housing
$ - X
People Exp Chronic
Homelessness
Veterans Parenting Youth
$ -
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2022-2023 $ 1,297,693.00
Permanent Supportive and
Service-Enriched Housing
$ - X
People Exp Chronic
Homelessness
Veterans Parenting Youth
$ -
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2022-2023 $ 311,500.00
Permanent Supportive and
Service-Enriched Housing
$ - X
People Exp Chronic
Homelessness
Veterans Parenting Youth
$ - X
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ - X
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022 $ 788,000.00
Permanent Supportive and
Service-Enriched Housing
FY 2022-2023 $ 4,108,136.00 X
People Exp Chronic
Homelessness
Veterans Parenting Youth
$ -
People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
$ -
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
FY 2021-2022 $406,910.11 Outreach and Engagement
FY 2022-2023
$793,089.89
Permanent Supportive and
Service-Enriched Housing
X
People Exp Chronic
Homelessness
Veterans Parenting Youth
FY 2023-2024 $ 5,749,359.79 Administrative Activities X People Exp Severe
Mental Illness
People Exp HIV/ AIDS Children of Parenting
Youth
FY 2024-2025 $ -
Interim
Housing/Congregate/NonCongregate Shelter
X
People Exp Substance
Abuse Disorders
Unaccompanied Youth Other (please enter here )
Homeless Housing, Assistance and
Prevention Program (HHAP) - via Cal
ICH
State Agency
Utilize HHAP (Round 3 partial
award) funds for the delivery of
permanent housing and to work
with Kingdom Causes dba City
Net to provide outreach services
in the following categories;
engagement services, case
management, emergency mental
health, transportation, services for

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Other (enter funding source under
dotted line)
Local Agency
$788,000 - appraised value of 99-
Year Ground Lease of land for the
development of 16 units of
permanent supportive housing;
$4,108,136 - appraised value of 62-
Year Ground Lease of land for the
development of 43 units of
permanent supportive housing

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Federal Agency
Annual Housing Choice
Voucher Housing Assistance
Payments for 235 projectbased vouchers in six different projects

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
Other (enter funding source under
dotted line)
Federal Agency
Annual Mainstream Voucher
Program Housing Assistance
Payments for 231 households in
different projects, including 26
project-based vouchers in one
project

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
HUD-VA Supportive Housing Program
Vouchers (HUD-VASH) - via HUD
Federal Agency
Annual HUD-VASH Voucher
Housing Assisstance Payments for
246 households in different
projects, including 109 projectbased vouchers in two different projects

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Other (enter funding source under
dotted line)
Federal Agency
One-time allocation of
remaining Neighborhood
Stabilitzation Program funds for
the development of 43 units of
permanent supportive housing

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Other (enter funding source under
dotted line)
Local Agency
One-time allocation of Low
and Moderate Income Housing
Asset Funds for the
development of 16 units of
permanent supportive housing.

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
Emergency Housing Vouchers (EHVs) -
via HUD
Federal Agency
One-time allocation of Housing
Authority EHV Service Fee funds
for Housing Navigation and
Landlord incentives to lease-up
89 Emergency Housing
Vouchers

ALL PEOPLE

EXPERIENCING

HOMELESSNESS
TARGETED POPULATIONS (please "x" all that apply )
 City Council 9 – 1011/15/2022  Goal Statement:

By the end of the performance period, HDIS data for the Orange County Continum of Care will show 16,178 total people accessing services who are experiencing homelessness annually, representing 1,142 fewer people and a 16.65% reduction from the baseline. *Please be sure to copy and paste the goal statement from this application template to Cognito, and only update the fields in [brackets]. iGoal Narrative: The Orange County CoC will provide regional goals. Once this informat.ion is provjded, these sections will be complete.

Baseline Data:

Annual estimate of number of people accessing services who are experiencing homelessness
16,178 people annually
Change in # of People
l, 142 fewer people annualy
Outcome Goals July 1, 2022 - June 30, 2025
Change as % of Baseline

16.65 % reduction
Target Annual Estimate of# of people
accessing services who are experiencing
homelessness
779
_IJ11de!_!�rved Populations and Populations Disproportionately Impacted by Homelessness I Describe any underserved and/ or disproportionately Impacted population(s) that your community will especially I Describe the trackable data goal(s) related to this Outcome Goal:
focus on related to this Outcome Goal and how this focus has been informed by data in your landscape assessment: Note: Meeting the trackable data goals for the underserved populations is not required for eligibility for Bonus Funds.

Analysis of the 2022 PIT data and the 2016-2020 US Census dale for the County of Orange indicates the following population data for underserved/disporportionately impacted populations: Blacks- 2.2% of population in the County, 6.22% of the unsheltered population and 11 % of sheltered population. Hispanic- 34% of population in the County, 34% unsheltered and 54% sheltered.

Mixed Race 4% of population in the County, 20% unsheltered and 3% sheltered. Our community will especialy focus on these populations, with an extra focus on underserved youth and seniors, related to this outcome goal.

Outcome Goal #1 b. Reducing the number of persons experiencing homelessness on a daily basis.

Reduce the number of Black, Lalin X and lndigineous people experiencing homelessness by 10% annually, with a focus on street outreach. Require that the contracted outreach organization hire workers that are relatable to the community, understand that disparities exist and strive to get this population housed and off of the streets. By hiring outreach workers that meet the follwoing needs: I. Bilingual .

2. Are of Black, Latin X and/or lndeginious decent so that the community finds them relatable and approachable.

City Council 9 – 11 11/15/2022
Goal Statement:

By the end of the performance period, data for the Orange County Continum of Care will show 3,057 total people experiencing unsheltered homelessness daily, representing 904 fewer people and a 22.85% reduction from the baseline.
*Please be sure to copy and paste the goal statement from this application template to Cognito, only updating the fields in [brackets].

Goal Narrative:
[explain reasoning for setting this goal, especially if the goals being set are not aligned with the directional intent of the Outcome Goals] The Orange County CoC will provide regional goals. Once this information is provided, these sections will be complete.

Outcome Goals July 1, 2022 - June 30, 2025
Baseline Data:

Daily Estimate of # of people experiencing unsheltered homelessness Change in # of People Change as % of Baseline Target Daily Estimate of # of people experiencing unsheltered homelessness
3,057 904 22.85% 322
Describe any underserved and/ or disproportionately Impacted populatlon(s) that your community will especially Describe the trackable data goal(s) related to this Outcome Goal:
focus on related to this Outcome Goal and how this focus has been Informed by data In your landscape assessment: Note: Meeting the trackable data goals for the underserved populations is not required for eligibility for Bonus Funds.

Street Outreach reported that between Jan 2022 and September 2022, they serviced 234 Black people, 45 Asisan, 81 American Reduce the number of Black, Latin X and lndigineous people experiencing homelessness by Indians, 17, Pacific Islander and 1447 people of the Latin X community. While 2099 people who are White were serviced. This data 5% annually, with a focus on street outreach. Require that the contracted outreach is complied on a daily basis through! HMIS. organization hire workers that are relatable to the community, understand that disparities exist and strive to get this population housed and off of the streets. By hiring outreach workers that meet the following

1. Bilingual .

2. Are of Black, Latin X and/or lndeginious decent so that the community finds them relatable Goal Statement:

By the end of the performance period, HDIS data for the Orange County Continum of Care will show 9,687 total people become newly homeless each year, representing [#] [fewer or more] people and a[%] [reduction or increase] from the baseline. *Please be sure to copy and paste the goal statement from this application template to Cognito, only updating the fields in [brackets].

Goal Narrative:
[explain reasoning for setting this goal, especially if the goals being set are not aligned with the directional intent of the Outcome Goals] The Orange County CoC will provide regional 1goars. Once this information is provided, these sections will be complete.

City Council 9 – 12 11/15/2022
- --· " ,, ' ..
" Outcome Goals July 1, 2022 - June 30, 2025
Baseline Data:

Annual Estimate of # of people who become newly homeless each Change in # of People Change as % of Baseline Target Annual Estimate of# of people who year become newly homeless each year
9,687
Describe Your Related Goals for
Describe any underserved and/ or disproportionately Impacted populatlon(s} that your community will especially Describe the trackable data goal(s} related to this Outcome Goal:
focus on related to this Outcome Goal and how this focus has been Informed by data In your landscape assessment: Note: Meeting the trackable data goals for the underserved populations is not required for eligibility for Bonus Funds.

The Orange County CoC will provide regional goals. Once this information is provided, these sections will be complete. The Orange County CoC will provide regional goals. Once this information is provided, these sections will be complete.

Goal Statement:

By the end of the performance period, HDIS data for the Orange County Continum of Care will show 2,796 total people people exiting homelessness into permanent housing annually, representing [#] [fewer or more] people and a [%] [reduction or increase] from the baseline. *Please be sure to copy and paste the goal statement from this application template to Cognito, only updating the fields in [brackets].

Goal Narrative:
j[explain reasoning for setting this goal, especially if the goals being set are not aligned with the directional intent of the Outcome Goals] The Orange County CoC will provide regional oals. Once this information is provided, these sections will be complete.

Baseline Data:

Annual Estimate of# of people exiting homelessness into permanent housing
2,796
Outcome Goals July 1, 2022 - June 30, 2025
Change in # of People
105 fewer people annually
Describe Your Related Goals for
Target Annual Estimate of# of people
Change as % of Baseline I exiting homelessness into permanent housio
City Council 9 – 13 11/15/2022
Describe any underserved and/ or disproportionately impacted population(s) that your community will especially Describe the trackable data goal(s) related to this Outcome Goal:
focus on related to this Outcome Goal and how this focus has been Informed by data in your landscape assessment: Note: Meeting the trackable data goals for the underserved populations is not required for eligibility for Bonus Funds.

Goal Statement:

By the end of the performance period, HDIS data for the Orange County Continum of Carewill show 141 days as the average length of time that persons are enrolled in street outreach, emergency shelter, transitional housing, safehaven projects and time prior to move-in for persons enrolled in rapid rehousing and permanent housing programs annually, representing[#] [fewer or more] people and a(%] [reduction or increase] from the baseline. *Please be sure to s;opy an
_
d
_
paste the goal statement from this application template to Cognito, only updating the fields in [brackets].

Goal Narrative:
[explain reasoning for setting this goal, especially if the goals being set are not aligned with the directional intent of the Outcome Goals] The Orange County CoC will provide regional !
goals. Once this information is provided, these sections will be complete.

Baseline Data:

Average length of time {in # of days) persons enrolled in street outreach, emergency shelter, transitional housing, safehaven projects and time prior to move-in for persons enrolled in rapid rehousing and permanent housing programs
141
Change in # of People
Outcome Goals July 1, 2022 - June 30, 2025
Change as % of Baseline
Target Average length of time (in# of
days) persons enrolled in street outreach,
emergency shelter, transitional housing,
safehaven projects and time prior to move
in for persons enrolled in rapid rehousing
and permanent housing programs
Underserved Populations and Populations Disproportionately Impacted by Homelessness Describe any underserved and/ or disproportionately Impacted populatlon(s) that your community will especially I Describe the trackable data goal(s) related to this Outcome Goal:
focus on related to this Outcome Goal and how this focus has been Informed by data In your landscape assessment: Note: Meeting the trackable data goals for the underserved populations is not required for eligibility for Bonus Funds.

City Council 9 – 14 11/15/2022
The Orange County CoC will provide regional goals. Once this information is provided, these sections will be complete.

Goal Statement:

The Orange County CoC will provide regional goals. Once this information is provided, these sections will be complete.

By the end of the performance period, HDIS data for the Orange County Continum of Carewill show 8% of people return to homelessness within 2 years after having exited homelessness to permanent housing, representing[#] [fewer or more] people and a[%] [reduction or increase] from the baseline. *Please be sure to copy and paste the goal statement from this application template to Cognito, only updating the fields in [brackets]. !Goal Norrafive:
[explain reasoning for setting this goal, especially if the goals being set are not aligned with the directional intent of the Outcome Goals] The Orcmge County CoC will provide regional goals. Once this information is provided, these sections will be complete.

Outcome Goals July 1, 2022 - June 30, 2025
Baseline Data:
% of people who return to homelessness within 2 years after having exited homelessness to permanent housing
8%
Change in % of People Change as % of Baseline
Underserved Populations and Populations Disproportionately Impacted by Homelessness Target% of people who return to
homelessness wihtin 2 years after having
exited homelessness to permanent housing
Describe any underserved and/ or disproportionately impacted population{s) that your community will especially I Describe the trackable data goal{s) related to this Outcome Goal:
focus on related to this Outcome Goal and how this focus has been informed by data in your landscape assessment: Note: Meeting the trackable data goals for the underserved populations is not required for eligibility for Bonus Funds.

City Council 9 – 15 11/15/2022
The Orange County CoC will provide regional goals. Once this information is provided, these sections will be complete.

Goal Statement:

The Orange County CoC will provide regional goals. Once this information is provided, these sections will be complete.

By the end of the performance period, HDIS data for the Orange County Continum of Care will show 1,775 total people served in street outreach projects exit to emergency shelter, safe haven, transitional housing, or permanent housing destinations annually, representing(#) [fewer or more] people and a(%] [reduction or increase] from the baseline. *Please be sure to copy and paste the goal statement from this application template to Cognito, only updating the fields in [brackets].

Goal Narrative:
l
[explain reasoning for setting this goal, especially if the goals being set are not aligned with the directional intent of the Outcome Goals] The Orange County CoC will provide regional goals. On_c�_thisJr,_f_ormation is provided, these sections will be com_f?lete.

Baseline Data:

Annual # of people served in street outreach projects who exit to emergency shelter, safe haven, transitional housing, or permanent housing destinations.
1,775
Change in # of People
Outcome Goals July l, 2022 - June 30, 2025
Target Annual Estimate of# of people
served in street outreach projects who exit
Change as % of Baseline I to emergency shelter, safe haven, transitional housing, or permanent housing
destinations.

Underserved Populations and Populations Disproportionately Impacted by Homelessness Describe any underserved and/ or disproportionately impacted population(s) that your community will especially I Describe the trackable data goal(s) related to this Outcome Goal:
focus on related to this Outcome Goal and how this focus has been informed by data in your landscape assessment: Note: Meeting the trackable data goals for the underserved populations is not required for eligibility for Bonus Funds.

City Council 9 – 16 11/15/2022
The Orange County Coe will provide reglonat goals. Once this information is provided, these sections will be complete. The Orange County Coe will provide regional goals. Once this information is provided, these sections will be complete.

City Council 9 – 17 11/15/2022
Strategy
Performance Measure to Be Impacted
(Check all that apply)
Description
The Orange County CoC to provide regional goals. Once this information is provided, a strategy will be put in place on how to accomplish these goals to assist the Santa Ana homeless population.

Timeframe
Entities with Lead Responsibilities
Measurable Targets
Strategy
Performance Measure to Be Impacted
(Check all that apply)
Description
The Orange County CoC to provide regional goals. Once this information is provided, a strategy will be put in place on how to accomplish these goals to assist the Santa Ana homeless population
Timeframe
Table 5. Strategies to Achieve Outcome Goals

1. Reducing the number of persons experiencing homelessness.

2. Reducing the number of persons who become homeless for the first time.

3. Increasing the number of people exiting homelessness into permanent housing.

4. Reducing the length of time persons remain homeless.

5. Reducing the number of persons who return to homelessness after exiting homelessness to permanent housing.

6. Increasing successful placements from street outreach.

Focused on equity goals related to underserved populations and populations disproportionately impacted by homelessness.

1. Reducing the number of persons experiencing homelessness.

2. Reducing the number of persons who become homeless for the first time.

3. Increasing the number of people exiting homelessness into permanent housing.

4. Reducing the length of time persons remain homeless.   City Council 9 – 1811/15/2022 
Entities with Lead Responsibilities
Measurable Targets
Strategy
Performance Measure to Be Impacted
(Check all that apply)
Description
The Orange County CoC to provide regional goals. Once this information is provided, a strategy will be put in place on how to accomplish these goals to assist the Santa Ana homeless population
Timeframe
Entities with Lead Responsibilities
Measurable Targets
Strategy
Performance Measure to Be Impacted
(Check all that apply)
Description

4. Reducing the length of time persons remain homeless.

5. Reducing the number of persons who return to homelessness after exiting homelessness to permanent housing.

6. Increasing successful placements from street outreach.

Focused on equity goals related to underserved populations and populations disproportionately impacted by homelessness.

1. Reducing the number of persons experiencing homelessness.

2. Reducing the number of persons who become homeless for the first time.

3. Increasing the number of people exiting homelessness into permanent housing.

4. Reducing the length of time persons remain homeless.

5. Reducing the number of persons who return to homelessness after exiting homelessness to permanent housing.

6. Increasing successful placements from street outreach.

Focused on equity goals related to underserved populations and populations disproportionately impacted by homelessness.

1. Reducing the number of persons experiencing homelessness.  City Council 9 – 1911/15/2022  The Orange County CoC to provide regional goals. Once this information is provided, a strategy will be put in place on how to accomplish these goals to assist the Santa Ana homeless population
Timeframe
Entities with Lead Responsibilities
Measurable Targets
Strategy
Performance Measure to Be Impacted
(Check all that apply)
Description
The Orange County CoC to provide regional goals. Once this information is provided, a strategy will be put in place on how to accomplish these goals to assist the Santa Ana homeless population
Timeframe
Entities with Lead Responsibilities
Measurable Targets

2. Reducing the number of persons who become homeless for the first time.

3. Increasing the number of people exiting homelessness into permanent housing.

4. Reducing the length of time persons remain homeless.

5. Reducing the number of persons who return to homelessness after exiting homelessness to permanent housing.

6. Increasing successful placements from street outreach.

Focused on equity goals related to underserved populations and populations disproportionately impacted by homelessness.

1. Reducing the number of persons experiencing homelessness.

2. Reducing the number of persons who become homeless for the first time.

3. Increasing the number of people exiting homelessness into permanent housing.

4. Reducing the length of time persons remain homeless.

5. Reducing the number of persons who return to homelessness after exiting homelessness to permanent housing.

6. Increasing successful placements from street outreach.

Focused on equity goals related to underserved populations and populations disproportionately  City Council 9 – 2011/15/2022  Strategy
Performance Measure to Be Impacted
(Check all that apply)
Description
The Orange County CoC to provide regional goals. Once this information is provided, a strategy will be put in place on how to accomplish these goals to assist the Santa Ana homeless population
Timeframe
Entities with Lead Responsibilities
Measurable Targets
Focused on equity goals related to underserved populations and populations disproportionately impacted by homelessness.

1. Reducing the number of persons experiencing homelessness.

2. Reducing the number of persons who become homeless for the first time.

3. Increasing the number of people exiting homelessness into permanent housing.

4. Reducing the length of time persons remain homeless.

5. Reducing the number of persons who return to homelessness after exiting homelessness to permanent housing.

6. Increasing successful placements from street outreach.

Focused on equity goals related to underserved populations and populations disproportionately impacted by homelessness.
 City Council 9 – 2111/15/2022  Eligible Use Category
Intended to be Supported
with HHAP-4
Administrative Activities
Outreach and
Engagement
Permanent Supportive
and Service-Enriched
Housing
Non-Congregate
Shelter/ Interim Housing

6. Delivery of permanent
housing
Approximate% of TOTAL
HHAP-4 ALLOCATION to be
sed on this Eligible Use
(%)
7%
TBD
TBD
TBD
Approximate% of TOTAL HHAP4 ALLOCATION to be used
under this Eligible Use as part
of the Youth Set Aside?
(%)
10%
Table 6. Funding Plan Strate
Activities to be Supported with HHAP-4
Pay for Community Development Analyst and Management
Aide to administer and monitor HHAP funds and programs.

Outreach teams to engage with individuals experiencing
homelessness on the streets of Santa Ana.

Tenant-based or project-based vouchers for seniors
experiencing homelessness , landlord incentives and wraparound supportive services.

Purchase a newly constructed Navigation Center and, utilize funds for operation costs at the Navigation Center.

Tenant-based or project-based vouchers for Youth experiencing homelessness , landlord incentives and wrap-around supportive services.

City Council 9 – 22 11/15/2022
ic Intent
How is this a strategic use of HHAP-4 resources that will address needs and gaps within the homelessness response system? Administer and monitor HHAP funds and programs to ensure that all reporting and guidelines are met.

Street Outreach and engaging with individuals on the streets is often the first step towards ending homelessness. The goal of outreach is to be persistent with frequent interactions to facilitate engagement and to ensure effective transitions from street to shelter or more stable housing.
literal homelessness move into safe and stable housing.

Programs are designed with low barrier and trauma
informed programs in mind as well as being culturally
responsive. Delivery of permanent housing is a broad
How were these decisions to invest HHAP-4 into these activities informed by the planned uses of other state, local, and/or federal funding sources (as documented in the Landscape Analysis in Part I)?
Proposed use of funds will help to fill the gaps identified inthe Local Landscape Analysis and will complement American
Rescue Program (AARP) funding, Federal (HUD) funding and other State funding (PLHA and HHAP).

Proposed use of funds will help to fill the gaps identified inthe Local Landscape Analysis and will complement American
Rescue Program (AARP) funding, Federal (HUD) funding and other State funding (PLHA and HHAP).
the continued operation of this entry point into a broader Proposed use of funds will help to fill the gaps identified inthe array of supportive services and linkages to permanent Local Landscape Analysis and will complement American housing opitions. Interim Sheltering (new and existing) will Rescue Program (AARP) funding, Federal (HUD) funding and provide funds toward the purchase of the Navigation Center other State funding (PLHA and HHAP).

Uses have been prioritized to assist people experiencing literal homelessness move into safe and stable housing. Programs are designed Proposed use of funds will help to fill the gaps identified inthe Local with low barrier and trauma informed programs in mind as well as being Landscape Analysis and will complement American Rescue Program culturally responsive. Delivery of permanent housing is a broad definintion (AARP) funding, Federal (HUD) funding and other State funding (PLHA and used to create or seek permanent housing for Youth & Seniors that the City HHAP). will be focusing on.

City Council 9 – 23 11/15/2022
Use may be prioritized based upon award allocation. Families Proposed use of funds will help to fill the gaps identified inthe Local experiencing homelessness is o high need in the City, as there are very few Landscape Analysis and will complement American Rescue Program options outside of congregate shelter. (AARP) funding, Federal (HUD) funding and other State funding (PLHA and HHAP).

City Council 9 – 24 11/15/2022
A considerations of utilizing funds for Rapid Re-housing for Families 1 . Rapid rehousing TBD experiencing homelessness. To be determined following the release of allocation award.

Total: 7% .
10%
City Council 9 – 25 11/15/2022
Table 7. Demonstrated Need
Complete ONLY if you selected Interim Housing/Congregate/Non-Congregate Shelter as an activity on the Funding Plans tab. # of available shelter beds 200
# of people experiencing unsheltered homelessness in the homeless point-in-time count 482 Shelter vacancy rate (%) in the summer months 40%
Shelter vacancy rate (%) in the winter months 20%
% of exits from emergency shelters to permanent housing solutions Enter% Describe plan to connect residents to permanent housing. The City's Homeless Navigation Center acts as an entry point to connect individuals and families experiencing homelessness to permanent housing. The chosen Operator of the shelter employs Housing Navigators and Case Managers, whose job is to assist individuals and families to become document ready and able to succeed in housing. The same level of care is taken with individuals who are housed directly off of the streets. Our Navigation Center opened during the summer which explains why the percentage of vacancy is greater than in the winter months.

City Council 9 – 26 11/15/2022
1 HHAP-3 NARRATIVE TEMPLATE

CITY OF SANTA ANA LOCAL HOMELESSNESS ACTION PLAN
July 2021- June 2024

INTRODUCTION
EXHIBIT 2
City Council 9 – 27 11/15/2022
2 The City of Santa Ana’s response to homelessness includes balancing the individual’s needs with community resources that will address, deter and prevent homelessness.

The development of this plan was prepared specifically to respond to the Homeless Housing, Assistance and Prevention (HHAP) Round 3 grant application. The Plan will serve as a guide to build upon current efforts of the City and its partners, and to improve and evaluate the local homeless system of care.

The City of Santa Ana will utilize the HHAP3 funding for the period of July 2021 to June 2024. Funds will be augmented with other local, state and federal funding in an effort to provide a system of care for individuals experiencing homelessness in Santa Ana. The City strives to ensure that there are several pathways for assistance, and to housing.

Data used in the development of the Local Homelessness Action Plan includes data from both the 2019 and 2022 Point in Time Counts, the 2021 Homeless Management Information System (HMIS) and data from the California Interagency Council on Homelessness (ICH.)

LOOKING AT THE FUTURE
According to a recent study led by the University of Pennsylvania, the fastest growing population among people experiencing homelessness is older adults. This study drew on 30 years of census data to project that the U.S. population of people 65 and older experiencing homelessness will nearly triple by 2030. The rising costs of housing and living on fixed incomes contribute to many seniors entering homelessness. Additional evidence shows that youth experiencing homelessness are under-counted due to reasons of roaming and not being in the locations being counted or served. The City will utilize HHAP funding to address the need of this unique population of transition-aged youth (TAY). Families continue to be a priority population for the City. In response to this, the newly opened Navigation Center provides a separate family dorm with over 40 family beds.

These are the three population groups that the City of Santa Ana will consider more closely in the upcoming years when determining future homeless housing developments and in homeless service planning.

City Council 9 – 28 11/15/2022
3 Four Point Plan +
The City of Santa Ana developed a Four-Point Plan to address homelessness in 2019.

The four points are listed below along with a newly developed point to address racial, ethnic and gender disparities.

1. Reduce negative impacts to community ensuring Santa Ana is clean and safe.

2. Be persistent in our contact with anyone experiencing homelessness.

3. Reduce the number of Santa Ana’s unsheltered homeless and those returning to homelessness.

4. Have an engaged and informed community regarding homelessness and homeless solutions.

5. Close the gap of racial, ethnic and gender disparities in homeless services.

OVERVIEW
Goal 1: Reduce negative impacts to community ensuring Santa is clean and safe.

Plan: Increase public safety presence while building relationships with the homeless.

Formation of Public Safety and Homelessness Subcommittee Chronic
Homelessness
32%
Significant Mental
Illness
23%
Substance Abuse
25%
Veterans
2%

HIV/AIDS
1%
Survivors of
Domestic Violence
10%
Unaccompanied
Youth (under 25)
7%

SANTA ANA LANDSCAPE ANALYSIS

SUB-POPULATIONS AND OTHER CHARACTERISTICS
(BASED ON 2021 HMIS DATA)
City Council 9 – 29 11/15/2022
4 The Santa Ana Police Department (SAPD) interacts with individuals experiencing homelessness on a daily basis. The City is fortunate in that the SAPD created the Homeless Evaluation Assessment Response Team (H.E.A.R.T.) to oversee citywide homeless outreach needs, safety and security as well as mental health conditions. All police personnel working in this detail have received over 16 hours of specifically designed mental health training (Crisis Intervention Training for Law Enforcement) for first responders. The Homeless Evaluation Assessment Response Team Program focuses exclusively on individuals experiencing homelessness or at risk of homelessness, and addresses the problem in its entirety by way of immediate needs and long-term effects on the homeless population. The H.E.A.R.T program utilizes Coordinated Entry to provide assistance to chronically homeless individuals based on vulnerability and severity of needs and to reduce barriers to housing entry.

Goal 2: Be persistent in our contact with anyone experiencing homelessness.

Plan: Partnerships, Outreach and Engagement.

PARTNERSHIPS
PUBLIC
SAFETY
+
Homelessness = H.E.A.R.T
A demonstration of how the jurisdiction has coordinated, and will continue to coordinate with other jurisdictions, including the specific role of each applicant in relation to other applicants in the region.

City Council 9 – 30 11/15/2022
5 Homelessness is a national issue that cannot be effectively addressed locally without collaboration and partnerships across the region, including all cities and the County.

While addressing homelessness in Santa Ana, staff look at ways to partner, collaborate, and align goals and strategies with federal, state, and local policies, priorities, and actions.

As one of the 13 Big Cities in California, Santa Ana receives a direct allocation from the State of California along with the County of Orange and the City of Anaheim. City of Santa Ana staff have worked closely with both the City of Anaheim and the County of Orange for many years. Coordination on funding opportunities, services and programs is on-going. While each entity is responsible for their own jurisdictions, it is agreed that a regional approach to homelessness in delivering services, housing and programs is necessary. In preparation of the HHAP3 application, these entities met to discuss community goals and to conceptualize priorities. Later in the HHAP3 application process, Cal Optima joined as a new partner. Cal Optima is looking at a new stream of funding to be used partially for street medicine. The street medicine program would provide preventative primary and urgent care on the streets. Santa Ana is eagerly awaiting to have Cal Optima work alongside our street outreach and engagement team.

The City is also interested in partnering with Cal Optima for needed services related to Special Purpose Housing Vouchers.

Non-profit homeless service organizations are often times funded by multiple cities. Each of these non-profit organizations are tied to the Coordinated Entry System (CES); and are required to participate in the Homeless Information Management System (HMIS.) City of Santa Ana staff serve on the Board of the Continuum of Care (CoC) and participate in a number of regional meetings, which include the Central Service Planning Area (SPA), the Homeless Provider Forum, and Commission to End Homelessness and United to End Homelessness. Meetings are usually well-attended by stakeholders, including homeless service providers, community and faith-based organizations, public health and healthcare providers, employment organizations, advocate groups and homeless and formerly homeless individuals.

Santa Ana staff participate in Housing Placement Match meetings that allow housing providers to share housing opportunities for homeless households who are eligible based on an assessment and the community prioritization plan. County meetings are facilitated by 2-1-1 Orange County and staff in attendance include those referral agencies who have assessed an applicant. In addition, the City of Santa Ana holds its own match meetings with the County to ensure that Santa Ana homeless residents are working on documents to be eligible for all housing opportunities.

The Santa Ana Housing Authority coordinates directly with the CoC’s and Coordinated Entry System (CES). Specifically, our Housing Authority has awarded 135 project-based vouchers that have been tied to CES in which the service provider is required to refer families from the CES list for each project-based voucher unit. In addition, the Santa Ana Housing Authority has received 231 Mainstream Program vouchers that were administered for individuals on the CES list and 46 Foster Youth to Independence City Council 9 – 31 11/15/2022
6 Vouchers. Coordination also includes the Veterans Affairs Supportive Housing (VASH) Program of which 280 VASH vouchers are tied to the Veteran CES list. Each tenantbased voucher and project-based voucher administered by the Santa Ana Housing Authority for a homeless individual or family (including VASH-eligible homeless veterans) is administered in coordination with CES.

As an entitlement jurisdiction through the Department of Housing and Urban Development (HUD), Santa Ana receives a direct allocation for Emergency Solutions Grant (ESG) funding for homeless services. All funded organizations receiving ESG and ESG-Covid funding by the City are required to participate in the Homeless Management Information System (HMIS) as well as the Coordinated Entry System. Santa Ana, along with other entitlement jurisdictions in the County, created an ESG Collaborative several years ago to coordinate ESG funding among various non-profits in the area and to share valuable information.

While Santa Ana has developed strong approaches to end homelessness, we must also address those who slip through the cracks and become homeless for the first time.

Turning off the faucet to homelessness is essential. This work will require collaboration at all levels of government between multiple systems: housing, health care, criminal justice, child welfare, education, domestic violence, immigration, labor, and others. We must work together to create systems to intervene and keep individuals housed. We must provide needed services and ensure that homelessness is unrewarded and rare. It is this integrated service plan that will be most effective in addressing homelessness.

Santa Ana has partnered with the United Way on a regional landlord incentive program to address one of the most significant barriers facing our homeless voucher holders:
finding and leasing a unit. The landlord incentive program provided deposits for damage claims, unit holding fees, and other landlord incentives for 25 emancipated foster youth through the Foster Youth to Independence Program and 50 homeless individuals through the Mainstream Voucher Program.

The City of Santa Ana is excited about the future partnership with the County’s new Be Well OC program. In January 2021, Be Well OC unveiled its first mental health and wellness campus located in the City of Orange, just north of Santa Ana. The 60,000 square feet, state of the art facility provides mental health, crisis stabilization and A demonstration of the applicant’s partnership with, or plans to use funding to increase partnerships with:
• Public health systems
• Behavioral health
• Social services
• Justice entities
• People with lived experiences of homelessness
• Other (workforce system, services for older adults and people with disabilities, Child Welfare, education system)
City Council 9 – 32 11/15/2022
7 substance use disorder to all County residents who are referred for care. This is the first of three planned campuses in Orange County. Be Well brings together a robust, community-based, cross-sector strategy-public, private, academic, faith-based and others- to create a community-wide coordinated ecosystem to support optimal mental health. The County acts as the Managed Care Specialty Provider for Serious Mental Illness, Serious Emotional Disturbances and Substance use Disorder.

The City is also looking forward to working with our newest partner, Cal Optima and learning more about their new stream of funding to develop a street medicine program.

The street medicine program will provide preventative primary and urgent care on the streets of Santa Ana and will enhance our current street outreach and engagement program.

The Santa Ana Family Justice Center (SAFJC) is located at the Santa Ana Police Department. The SAFJC establishes partnerships between the Santa Ana Police Department and 17 social services organizations to provide a “one stop shop” where survivors of domestic violence, sexual assault, child abuse, human trafficking and elder abuse can receive the assistance and support they need.

Current Partnerships
4GIRLS Mexican Consulate
Casa De La Familia New Star FJC
Community Legal Aid SoCal Orange County Department of Child Support Services
Crime Survivors Protect Youth
Eli Home for Abused Children Way Makers
Families Forward
Get Safe
Interval House
Women’s Transitional Living Center
(WTLC)
WISEPlace
Human Options
Illumination Foundation
Youth Shelter
County of Orange Social Services
Agency
- CalWorks
- Adult Protective Services
- Children and Family Services
211 OC
Over the past two decades, research on effective models—including Housing First, Trauma-informed care, medical respite and peer-driven services has begun to build an evidence base for what works. We know that when people have access to stable housing along with the treatment and services they need and want, homelessness can be vastly reduced. Housing is often said to be, health care.

City Council 9 – 33 11/15/2022
8 For this reason, the City places a great deal of energy around the implementation of housing programs. Santa Ana participated in the discussions which ultimately led to the Association of California Cities – Orange County (ACC-OC) taking the lead at coordinating a regional approach to homelessness. They lobbied the state legislature in April of 2018 for a regional housing body to help fund 2,700 permanent supportive housing units for homeless people. As a result, the Orange County Housing Finance Trust (OCHFT) was formed in 2019 as a joint powers authority between the County of Orange and the cities throughout the County. The OCHFT was created for the purpose of funding housing specifically for the homeless population and families of extremely low, very low, and low incomes within the County of Orange. The Orange County Housing Finance Trust, County, and Cities share a common goal of creating 2,700 permanent supportive housing units by June 30, 2025. The housing trust speaks to the collaboration throughout the County of Orange. To date, 684 units have been completed, 961 units are in the process of funding and 992 units are under construction County-wide. The City of Santa Ana alone has either completed or is in the process of completing 434 of these units.

OUTREACH & ENGAGEMENT
The City’s new seven day a week Pilot Program, Santa Ana Multi-Disciplinary Homeless Response Team (SMART) provides a team of specially trained staff to respond to and engage with individuals experiencing homelessness in the City. This program, contracted by the City with a non-profit organization, is changing the landscape of services on the streets of Santa Ana.

Developing and retaining current partnerships will assist in creating procedures that may prevent exits to homelessness from institutional settings. One particular area to A description of how the City will make progress in preventing exits to homelessness from institutional settings, including plans to leverage funding from mainstream systems for evidencebased housing and housing-based solutions to homelessness.

Note: Such mainstream systems could include:
• Physical and behavioral health care systems and managed care plan organizations • Public health system
• Criminal legal system and system for supporting re-entry from incarceration • Affordable housing funders and providers
• Income support programs
• Education system
• Workforce and employment systems
• Other social services and human services systems
• Child welfare systems
City Council 9 – 34 11/15/2022
9 address may be with the local jails, who release inmates in the early morning hours without a plan for transportation or housing. Outreach and engagement teams are in the field seven days a week to address individuals in need, which may include individuals that have exited from an institutional setting.

The City’s One-Stop Center, workforce development, assists individuals with both employment and education resources. Services at this Center support individuals in becoming independent from government programs. Santa Ana also has a long history of working closely with the Santa Ana Unified School District. Together, we leverage funds to assist a number of families in need by providing shelter and needed services.

Lastly, Santa Ana works separately with the CoC on a Santa Ana By-Name list to ensure that Santa Ana individuals are not lost in the shuffle. Meetings are facilitated by 2-1-1 Orange County and staff in attendance include those who have assessed an applicant such as staff with mobile outreach and shelter operators. The City of Santa works closely with funded housing providers to ensure that applicants matched to housing are matched and to ensure a warm hand off can be offered.

Goal 3: Reduce the number of Santa Ana’s unsheltered homeless and those returning to homelessness.
790
595
112 23 65
1082
35 Race of Individuals Contacted by Outreach Services In 2021 (excludes SAPD contacts)
Hispanic/Latino
Non-Hispanic/Non-Latino
Black or Afrincan American
Asian
American Indian or Alaska Native
Native Hawaiian or Other Pacific
Islander
White
Multiple Races
City Council 9 – 35 11/15/2022
10 Plan: Prioritized the use of HHAP funds to assist people experiencing literal homelessness move into safe, stable housing, which includes street outreach services and access to the newly built Navigation Center.

VOUCHERS & RESOURCES
The City of Santa Ana Housing Authority currently utilizes 647 Special Purpose Vouchers for individuals experiencing homelessness. Last year, the Housing Authority and Homeless Services partnered to provide Foster Youth to Independence Vouchers leveraged with State HEAP funds to provide landlord incentives, furniture and other funds to help jumpstart the lives of foster youth. In addition to Housing Vouchers, the City has 434 units of permanent supportive housing units either completed or are in the pipeline.

The City of Santa Ana also participates in the Orange County Housing Finance Trust, which is on target to provide 2,700 new supportive housing units across Orange County in the next few years. The City is the proud home of several Permanent Support Housing developments. Homeless Services works closely with the Housing Department to create housing-based solutions to homelessness. The City’s SAVES (Eviction Prevention Program) funded by HUD has assisted numerous household remain housed instead of exiting to homelessness. All of these items are examples of how the City leverages a variety of funds to increase housing opportunities and to reduce the number of individuals who enter homelessness.

Santa Ana has prioritized the use of HHAP funds to assist people experiencing literal homelessness move into safe, stable housing, which includes street outreach services and access to the newly built Navigation Center. At the Navigation Center, guests will be able to access a variety of services to achieve improved health. While it is not mandatory to use the treatment or services offered, there are an array of expanded services that guest can take advantage of. Services include substance abuse treatment, mental and physical wellness, a good night’s sleep and nourishing meals that will deliver the best opportunity for success. Navigation Center guests will be connected to the Santa Ana WORK Center and other workforce programs to offer job seeker resources, workforce career planning, supportive services, basic skills assessments, vocation readiness and job search assistance. Satellite programs will be offered at the Navigation Center and/or a shuttle to the WORK Center.

A new funding stream from Cal Optima will increase the number of enrollments into Medi-Cal. Another goal is to ensure that programs are integrated with the existing coordinated entry system. These goals will help in the overall goal of preventing or assisting those who become homeless.

City Council 9 – 36 11/15/2022
11 The City will work to create partnerships with culturally specific service providers for the purpose of arriving at strategies to end homelessness. Other improvements that the City will take to remove barriers will include: a) the creation of on-site workforce development services at the Navigation Center and creation of a job program in the commercial kitchen at the Navigation Center. These programs will help those individuals who are uncomfortable or incapable of going to an off-site facility. Workforce staff speak various languages be accommodate individuals in need; b) the creation of literature in more than one language and c) offer cultural/religious meal choices at the Navigation Center.

The HMIS system, overseen by the County is only as good as the data that is input. The City will ensure that all recipients of City homeless services funding participate in this system. The City is interested in predictive analysis and looking at what prevention/prediction data tools could be designed to identify who may fall out of housing and/or who may need extra help.

Santa Ana will continue to build regional coordination and a unified regional response to reduce and end homelessness. Decisions will follow a best-practices framework focused on moving homeless individuals and families into permanent housing and supporting the efforts of those individuals and families to maintain their permanent housing.

As identified in the funding table, the City of Santa Ana utilizes a variety of funding from various sources pooled together to provide housing, and homeless services.

Specific and quantifiable systems improvements that the applicant will take to improve the delivery of housing and services to people experiencing homelessness or at risk of homelessness, including, but not limited to, the following:
(1) Capacity building and workforce development for service providers within the jurisdiction, including removing barriers to contracting with culturally specific service providers and building the capacity of providers to administer culturally specific services. (2) Strengthening the data quality of the recipients Homeless Management Information System. (3) Increasing capacity for pooling and aligning housing and services funding from existing, mainstream, and new funding.

City Council 9 – 37 11/15/2022
12 The City’s HUD Annual Action Plan and Consolidated Plan address how federal funds awarded to the City are utilized on an annual basis. The City’s General Plan and Housing Element sets forth the City’s long-range planning policies that reflect the aspirations and values of residents, land owners, businesses, and organizations within the community.

The City of Santa Ana will continue to participate in the County run Point in Time count.

The City provides Police Officers and staff to participate in the event and maps of the City showing common homeless locations.

Unsheltered individuals living outside or in places not fit for human habitation are some of the most vulnerable in the community. Recognizing the importance of moving people into shelter and off the streets, the City plans to invests heavily into street outreach and engagement, the newly built Navigation Center and into permanent supportive housing sites for individuals experiencing homelessness.
990
482 508

TOTAL SHELTERED UNSHELTERED
Number of People Experiencing Homelessness in
Santa Ana Based on the 2022 PIT Count
(4) Improving homeless point-in-time counts.

City Council 9 – 38 11/15/2022
13 The County of Orange oversees the Coordinated Entry System. The City of Santa Ana will continue to participate in this system, and various sub-committees, including the Coordinated Entry System preferences as it relates to shelter and housing. Typically, individuals with the most urgent and severe needs on the CES list are prioritized for the next housing opportunity. Some individuals remain on the CES list far too long due in part to being unable to secure permanent housing due to specific barriers to housing that have yet to be resolved. This may include criminal and eviction histories and sex offender registrants. A diverse portfolio of housing options should be cultivated over time in an effort to match units to those within the CES queue and to look more closely at specific need groups, including youth needs.

Supportive Housing is a program that Santa Ana has embraced. It is an affordable rental housing option to provide stability for vulnerable people in need who do not have a home or are leaving institutions or hospitals. It is linked to intensive case management and voluntary life-improving services like health care, workforce development and child welfare.

Following on the heels of the City’s Foster Youth to Independence program, the City is looking at new options for use of the HHAP youth set-aside funding.

Since 1998 the County of Orange has coordinated a comprehensive regional Continuum of Care (CoC) strategy that includes the participation of all thirty-four cities in Orange County, County Agencies, the County’s homeless service providers, and other community groups to identify the gaps and unmet needs of the County’s homeless.

Orange County’s coordinated entry system accounts for the diverse needs of people experiencing homelessness, responds to those needs with permanent housing solutions, and incorporates various housing, healthcare, and employment systems.

The Orange County CoC has one Coordinated Entry System (CES) covering the entire CoC geographic area. The CES has three main components to target the unique needs (5) Improving and strengthening coordinated entry systems to eliminate racial bias, to create a youth-specific coordinated entry system or youth-specific coordinated entry access points, or to improve the coordinated entry assessment tool to ensure that it contemplates the specific needs of youth experiencing homelessness.

Evidence of connection with the local homelessness Coordinated Entry System.

City Council 9 – 39 11/15/2022
14 of these subpopulations – Individuals, Families and Veterans – and increasing access to available housing and supportive services. To ensure full coverage of the CoC’s geographic area, the CoC utilizes Service Planning Areas to allow for targeted services and resource allocation. The CES facilitates access to homeless individuals and families through physical access points, countywide street outreach, a virtual front door operated and a No Wrong Door approach among providers. The street outreach includes local law enforcement agencies, behavioral health teams and community- and faith based organizations. The behavioral health teams provide a linkage to individuals with mental health and substance use resources that may not typically access homeless services and connects them to CES.

Santa Ana actively coordinates with the Orange County Continuum of Care’s Coordinated Entry System. Specifically, staff serves on the Board of the Continuum of Care (CoC) and attends CoC Committee meetings. The City requires that all tenant-based and projectbased vouchers provided by the Santa Ana Housing Authority be tied to the CoC Coordinated Entry System. All organizations working with individuals experiencing homelessness and funded by the City of Santa Ana are required to use the CES for referrals and required to use HMIS. This currently includes our SMART Outreach and Engagement teams and the Santa Ana Police Department. The City’s Interim shelters are integrated into CES and all individuals assisted at these sites are assessed.

Santa Ana Housing Authority has awarded 152 project-based vouchers that have been tied to CES in which the service provider is required to refer families off of the CES list for each project-based voucher units. In addition, our Housing Authority received 231 Mainstream Program vouchers that were administered for individuals on the CES list, 46 Foster Youth to Independence Vouchers and 89 Emergency Housing Vouchers. This coordination also includes the Veterans Affairs Supportive Housing (VASH) Program.

Our Housing Authority has 280 VASH vouchers that are tied to the Veteran CES list.

Each tenant-based voucher and project-based voucher administered by our Housing Authority for a homeless individual or family (including VASH-eligible homeless veterans) is administered in coordination with CES.

As an entitlement jurisdiction through the Department of Housing and Urban Development (HUD), our City receives Emergency Solutions Grant (ESG) funding for homeless services. For these funds, the City requires referrals to these activities to come through CES. All funded organizations receiving ESG funding by the City are required to participate in the Homeless Management Information System (HMIS). This includes the City’s Interim Homeless shelter, the Link, which is integrated into the CoC’s CES. This same requirement will be in place for the City’s new year-round Homeless Navigation Center.

Emergency Shelter
Santa Ana’s newly opened Navigation Center operates 24 hours a day, seven days a week. It provides 200 beds for men, women, couples and families, a commercial City Council 9 – 40 11/15/2022
15 kitchen, and an outdoor area for participants and their pets. Services will include case management, mental health and medical services, and a robust package of supportive services. Staff will work with guests to address underlying issues in an effort to gain stability and work towards housing.

Goal 4: Engage and inform the community regarding homelessness and homeless solutions.

Plan: Organize a focus group to engage with a diverse sector of the community.

To seek input on addressing homelessness, the Homeless Services Division will organize a focus group to engage with a diverse sector of the community. Staff will engage with organizations, including those who work closely inside the local jails in hopes that their input will help to broaden the base of involvement. Discussions at these meetings will also provide an opportunity for community members to become more educated around homelessness. The outcome of this focus group will be shared with the City Council and the internal Homeless Inter-departmental team which helps to align City practices with homeless actions.

Goal 5: Close the gap of racial, ethnic and gender disparities in homeless services Plan: The City will continue to ensure that access to City funded programs are open and available to all.

The City collaborated with CA Real this past year on the development of goals and commitments towards centering racial equity and lived expertise in our homelessness system. We will continue to look through this equity lens in service delivery. In addition, we will continue to assess, learn and implement programs as needed.

The City has contracted with 211 Orange County to track demographic and service information on homeless clients served by the City of Santa Ana. With this information, customizable reports can be created to review data associated with racial and ethnic groups to determine if there are overrepresented residents experiencing homelessness and to ensure all individuals have equitable access to housing and services.

The City of Santa Ana assists individuals experiencing homelessness regardless of race, ethnicity, gender or gender identity. All individuals who are in need of assistance A description of specific actions the City will take to ensure racial and gender equity in service delivery, housing placements, and housing retention and in changes to procurement or other means of affirming racial and ethnic groups that are overrepresented among residents experiencing homelessness have equitable access to housing and services.

City Council 9 – 41 11/15/2022
16 are offered services. In the upcoming fiscal year, the City of Santa will review a variety of data provide by 211 OC data to determine who is experiencing homelessness, being placed in housing, and retaining housing. The City will hold a focus group to create new, meaningful opportunities for people who have experience homelessness so that they have a voice in designing policies and programs and to help in devising solutions from first hand experiences. In addition, system level changes that may affect service, delivery or access to housing will be reviewed.

In order to address barriers that could drive people from home to the streets, the City will continue to ensure that access to City funded programs are open and available to all. Racial equity training will be offered to frontline staff and service delivery specialists.

The City will have continuous process improvement strategies to ensure communitywide accountability, transparency and achievement of goals using a racial equity lens. Strategies will be scaled up to prevent racial disparities in homelessness.

It is important to note that federal fair housing laws prohibit discrimination based on race, color, religion, national origin, sex/gender, handicap/disability, and familial status. Specific federal legislation and court rulings include:
• The Civil Rights Act of 1866 – covers only race and was the first legislation of its kind.
• The Federal Fair Housing Act 1968 – covers refusal to rent, sell, or finance. • The Fair Housing Amendment Act of 1988 – added the protected classes of handicap and familial status.
• The Americans with Disabilities Act (ADA) – covers public accommodations in both businesses and in multi-family housing developments. • Shelly v. Kramer 1948 – made it unconstitutional to use deed restrictions to exclude individuals from housing.
• Jones v. Mayer 1968 – made restrictive covenants illegal and unenforceable.

California state fair housing laws protect the same classes as the federal laws with the addition of marital status, ancestry, source of income, sexual orientation, and arbitrary discrimination. Specific State legislation and regulations include:
• Unruh Civil Rights Act – extends to businesses and covers age and arbitrary discrimination.
• California Fair Employment and Housing Act (Rumford Act) – covers the area of employment and housing, with the exception of single-family houses with no more than one roomer/boarder.
• California Civil Code Section 53 – takes measures against restrictive covenants.

City Council 9 – 42 11/15/2022
17 • Department of Real Estate Commissioner’s Regulations 2780-2782 – defines disciplinary actions for discrimination, prohibits panic selling and affirms the broker’s duty to supervise.
• Business and Professions Code – covers people who hold licenses, including real estate agents, brokers, and loan officers.

All residents in the City of Santa Ana have access to information about fair housing enforcement, outreach capacity, and resources available to them. One of these organizations is Community Legal Aid SoCal that serves low-income residents of Orange County and Southeast Los Angeles County. Overall, community legal aid provides direct representation, as well as engages in policy advocacy and impact litigation. The advocates in the housing program provide legal assistance across a broad range of fair housing issues, including “eviction, federally or otherwise publicly subsidized housing, substandard housing, landlord/tenant issues, homeownership issues, homeowners association issues mobile homes, housing discrimination, and predatory lending practices.”
Local Trend
According to the 2015-2019 ACS, approximately 77% of the Santa Ana population identifies as being Hispanic or Latino. In comparison, only 34.1% of Orange County residents identify the same. The City has a smaller population of white, non-mixed heritage, residents compared to neighboring jurisdictions.

Dissimilarity indices between non-White and White groups indicate that the City has also stayed relatively the same in regards to segregation since 1990. Segregation between Black, White and Hispanic communities has decreased, while segregation between Asian/Pacific Islander communities and White communities has increased.

City Council 9 – 43 11/15/2022
18 City Council 9 – 44 11/15/2022
19 City Council 9 – 45 11/15/2022
Public Works Agency
www.santa-ana.org/departments/public-works/
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Amendment to Equipment Rentals Blanket Order Contracts AGENDA TITLE:

Approve an Amendment to the Blanket Order Contracts for Equipment Rentals by $198,000 Annually and Add Herc Rentals to the List of Approved Vendors on Contract (Specification No. 22-045) (General Fund)

RECOMMENDED ACTION
Authorize an amendment to the blanket order contracts for equipment rentals to increase the annual aggregate amount by $198,000, for a revised amount of $278,000 for the remainder of the current one-year term expiring April 19, 2023, with four oneyear renewal periods, and add Herc Rentals to the list of approved vendors on contract for equipment rentals, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems and associated facilities, while the Parks Division is responsible for the maintenance and repair of the City parks and trails. Overall, the Public Works Agency relies on rental services to provide the necessary equipment to assist with operations and special projects. The Santa Ana Police Department uses rental services to assist the Police Department’s Cannabis Enforcement team for various cases, as needed.

On April 19, 2022, the City Council awarded contracts to Sunbelt Rentals and United Rentals for equipment rentals. With an increase in projects at City facilities, including reservoir inspections and improvements at Central Stores, the need for rental equipment has increased. Adding Herc Rentals to the list of vendors on contract ensures equipment availability and offers a comprehensive inventory of rental equipment to meet the Agency’s needs.

Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase against contracts from any public agency employing a competitive bid process. Omnia Partners City Council 10 – 1 11/15/2022
Amendment to Equipment Rentals Blanket Order Contracts
November 15, 2022

Page 2 ends

has awarded contract for equipment rentals to Herc Rentals (Contract No. 2019000318) and has made them available to public agencies as a result of open competitive bidding.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Additional funds in the amount of $198,000 are available for expenditure in the current Fiscal Year 2022-23. Funds in the amount of $278,000 for the revised annual aggregate amount, will be included in the proposed annual budgets for future years if the renewal options are exercised.

Fiscal
Year
Accounting
UnitAccount #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (1-Year Term)
06017640-
63001 Water Fund
Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$80,000
01117652-
62320 General Fund
PWA – Park Service
Enhancement,
Maintenance & Repair
Buildings
$80,000
06717650-
62320
Regional
Transportation
Center
PWA – SARTC
Operations, Maintenance
& Repair Buildings
$10,000
07317100-
62300
Building
Maintenance
Building Maintenance,
Contract ServicesProfessional
$10,000
01214010-
62300
Cannabis
Public Benefit
Fund
Police Enforcement
Services, Contract
Services-Professional
$8,000
2022-23
07517100-
62300
Fleet
Maintenance

EQUIP MAINT-GARAGE
OPERATION, Contract
Services-Professional
$10,000
Total: $ 198,000
Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Kristine Ridge, City Manager
City Council 10 – 2 11/15/2022
Public Works Agency
www.santa-ana.org/departments/public-works/
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Award Blanket Order Contract for Water Quality Testing Supplies AGENDA TITLE:

Award a Blanket Order Contract to Pacific Star Corporation for Water Quality Testing Supplies, Materials, and Equipment in an Annual Amount of $130,000 (Specification No. 22-118) (Non-General Fund)

RECOMMENDED ACTION
Award a blanket order contract to Pacific Star Corporation for water quality testing supplies, materials, and equipment for an annual amount not to exceed $130,000, for a one-year term beginning November 15, 2022 and expiring November 14, 2023, with four one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency’s Water Resources Division oversees the operation of 21 City-owned wells, seven pumping stations, 50 water quality monitoring stations, 10 storage reservoirs, and over 480 miles of water pipeline. The Water Resources Division is committed to providing safe and reliable drinking water to more than 45,000 customers and over 334,000 consumers, and conducts extensive sampling and testing to ensure the water meets all water quality standards.

In 2021, staff collected 12,543 water samples at various sampling points in the water system. The City’s drinking water meets all U.S. Environmental Protection Agency and State drinking water health standards. Water Quality and Water Production staff rely on the availability of water quality testing materials, supplies and equipment to ensure compliance with water quality regulations.

The Notice Inviting Bids was advertised on September 9, 2022, on the City’s online bid management and publication system. One bid was received, opened, and evaluated on September 29, 2022. The bid received from Pacific Star Corporation is responsive to the specification and meets the City’s requirements.

City Council 11 – 1 11/15/2022
Award Blanket Order Contract for Water Quality Testing Supplies November 15, 2022

Page 2 ends

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funds in the amount of $100,000 are available in Water Production & Supply, Miscellaneous Operating Expenses (Account No. 06017640-63001) and Water Quality, Miscellaneous Operating Expenses (Account No. 06017644-63001) and funds in the amount of $30,000 will be budgeted during upcoming fiscal year. Funds for renewal options will be budgeted in future fiscal years, if the renewal option is exercised. The table below summarizes the funding.

Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description Amount
06017640-63001 Water
Water Production &
Supply, Miscellaneous
Operating Expenses
$50,000
2022-23
(NovJune) 06017644-63001 Water
Water Quality,
Miscellaneous
Operating Expenses
$50,000
06017640-63001 Water
Water Production &
Supply, Miscellaneous
Operating Expenses
$15,000
2023-24
(July-Nov)
06017644-63001 Water
Water Quality,
Miscellaneous
Operating Expenses
$15,000
Total Amount: $130,000
Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Kristine Ridge, City Manager
City Council 11 – 2 11/15/2022
Public Works Agency
www.santa-ana.org/departments/public-works/
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Santa Clara Avenue Bike Lane and Pedestrian Improvements from Lincoln Avenue to Pasadena Street
AGENDA TITLE:

Approve Appropriation Adjustments Recognizing Measure M2 Local Fairshare and Senate Bill and Grant Funds and Award a Construction Contract to Hardy & Harper, Inc., in the amount of $3,400,000 for the Santa Clara Avenue Bike Lane and Pedestrian Improvements From Lincoln Avenue to Pasadena Street Project with an Estimated Project Delivery Cost of $4,250,000 (Project No. 23-6997) (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment to recognize $581,000 in prior year fund balance in the Measure M2 Local Fairshare, Prior Year Carry Forward revenue account, and appropriating the same amount to the Measure M2 Local Fairshare, Improvements Other Than Building expense account. (Requires five affirmative votes)

2. Approve an appropriation adjustment to recognize $3,243,000 in Senate Bill 1, Solutions for Congested Corridors Program (SCCP) grant funds in the Select Street Construction, State Grants-Indirect revenue account, and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expense account. (Requires five affirmative votes)

3. Authorize the City Manager to reject the bid submitted by Klassic Engineering & Construction as non-responsive and award a construction contract to Hardy & Harper, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $3,400,000, for construction of the Santa Clara Avenue Bike Lane and Pedestrian Improvements, for the term beginning November 15, 2022 and ending upon project completion, subject to non-substantive changes approved by the City Manager and the City Attorney.

4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,250,000, which includes $3,400,000 for the construction contract, $510,000 for City Council 12 – 1 11/15/2022
Santa Clara Avenue Bike Lane and Pedestrian Improvements From Lincoln Avenue to Pasadena Street
November 15, 2022

Page 2 ends

contract administration, inspection and testing, and $340,000 project contingency for unanticipated or unforeseen work.

5. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $581,000 in construction funding from the Measure M2 Local Fairshare funds, and $3,243,000 in construction funding from Senate Bill 1, SCCP grant funds for the Santa Clara Avenue Bike Lane and Pedestrian Improvements from Lincoln Avenue to Pasadena Street.

DISCUSSION
Currently, a portion of this segment of roadway on Santa Clara Avenue between Lincoln Avenue and Pasadena streets (Exhibit 1) has no sidewalk, bikeway, or pedestrian crossings. The lack of cyclist and pedestrian facilities encourages unsafe practices by requiring users to walk or bike along an uneven and narrow dirt path, or on the street with vehicular traffic where visibility may be limited by parking lanes. Improvements along this segment include adding Class II buffered bike lanes, addressing drainage issues, and installing a new sidewalk and intersection for pedestrian crossing, signing, and striping.

Once complete, the newly constructed bike lane and sidewalk will enhance bicyclist and pedestrian safety, provide access and connections to schools, parks, commercial centers, and residential centers, and encourage more walking and cycling by the community.

Public Outreach and Contractor Participation
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on August 22 and August 29, of 2022. The project was also advertised in PlanetBids from August 22, 2022 through September 13, 2022. Bids were received electronically via PlanetBids on September 13, 2022.

To provide an opportunity for local vendors to submit bids, the City notified a total of 63 regional vendors via PlanetBids, many of which are Santa Ana based. A total of five bids were received; however, no bids were received from any Santa Ana contractors.

City Council 12 – 2 11/15/2022
Santa Clara Avenue Bike Lane and Pedestrian Improvements From Lincoln Avenue to Pasadena Street
November 15, 2022

Page 3 ends

Bid Results Summary

RANK BIDDER’S NAME LOCATION BASE BID
1 Hardy & Harper, Inc. Lake Forest $3,400,000.00
2 California Professional
Engineering, Inc. La Puente $3,493,605.40
3 Nationwide Contracting
Services, Inc. Fountain Valley $3,908,656.50
4 Excel Paving Co. Long Beach $4,288,758.00
NR Klassic Engineering &
Construction Orange Non-Responsive
A total of five bids were received. Four bids were responsive, and one bid was deemed non-responsive. Hardy & Harper, Inc. submitted the lowest responsive base bid in the amount of $3,400,000.00 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the circumstances outlined above and a contractor’s reference check, staff recommends awarding the construction contract to Hardy & Harper, Inc., in the amount of the base bid totaling $3,400,000.00 (Exhibit 3). Hardy & Harper, Inc. has performed the following work in the City of Santa Ana within the past 5 years: Pedestrian Improvements on Santa Ana Boulevard (Project No. 17-6888), Thornton Park Parking Lot Improvements (Project No. 18-7530), and Local Street Preventative Maintenance (Project No. 21-6907).

Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following:
construction management; inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4, 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $4,250,000.

Project Item Total
Construction Contract $3,400,000
Construction Administration, Inspection, Testing $510,000 Contingencies $340,000
TOTAL CONSTRUCTION DELIVERY COST $4,250,000
City Council 12 – 3 11/15/2022
Santa Clara Avenue Bike Lane and Pedestrian Improvements From Lincoln Avenue to Pasadena Street
November 15, 2022

Page 4 ends

ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER2021-16 was filed for the project.

FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $4,250,000, which includes construction, contract administration, inspection, testing, and an authorized contingency. With the approval of the appropriation adjustments, the total funding needed to deliver the project will be available for expenditure.

1. Appropriation adjustment to recognize $581,000 in prior year fund balance in the Measure M2 Local Fairshare, Prior Year Carry Forward revenue account (No. 03217002-50001), and appropriating the same amount to the Measure M2 Local Fairshare, Improvements Other Than Building expense account (No. 03217662-66220).

2. Appropriation adjustment to recognize $3,243,000 in Senate Bill 1, Solutions for Congested Corridors Program (SCCP) grant funds in the Select Street Construction, State Grants-Indirect revenue account (No. 05917002-52027), and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expense account (No. 05917660-66220).

The following table summarizes the funds budgeted and available for expenditure to deliver construction of this project.

Fiscal
Year
Accounting
Unit -
Account
No.
(Project
No.)
Fund
Description
Accounting Unit - Account
No. Description Amount
Appropriation Adjustments
2022-
23 03217662-
66220
Measure M
Street
Construction
Measure M2 Local
Fairshare, Improvements Other
Than Building
$581,000
22-23 05917660-
66220
Select
Street
Construction
Select Street Construction,
Improvements Other Than
Building
$3,243,000
Total $3,824,000
Existing Project Budget
City Council 12 – 4 11/15/2022
Santa Clara Avenue Bike Lane and Pedestrian Improvements From Lincoln Avenue to Pasadena Street
November 15, 2022

Page 5 ends

2022-
23 03217662-
66220
Measure M
Street
Construction
Measure M2 Local Fairshare,
Improvements Other Than
Building
$426,000
Total $4,250,000

EXHIBIT(S)

1. Location Map

2. Bid Proposal

3. Construction Contract

4. Cost Analysis

5. CIP Worksheet
Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Kristine Ridge, City Manager
City Council 12 – 5 11/15/2022
© 2022 Digital Map Products. All rights reserved.
825 feet

SANTA CLARA AVE
City Council 12 – 6 11/15/2022
EXHIBIT 2
City Council 12 – 7 11/15/2022
City Council 12 – 8 11/15/2022
City Council 12 – 9 11/15/2022
City Council 12 – 10 11/15/2022
 
City Council 12 – 1111/15/2022 
 
City Council 12 – 1211/15/2022 
 
City Council 12 – 1311/15/2022 
 
City Council 12 – 1411/15/2022 
 
City Council 12 – 1511/15/2022 
 
City Council 12 – 1611/15/2022 
 
City Council 12 – 1711/15/2022 
Construction Contract $ 3,400,000.00
Contract Administration, Inspection and Testing $ 510,000.00 Contingencies $ 340,000.00
TOTAL ESTIMATED CONSTRUCTION COSTS $ 4,250,000.00
CONSTRUCTION OF PROJECT NO. 23-6997: Santa Clara Avenue Bike Lane and Pedestrian Improvements from Lincoln Avenue to Pasadena St

COST ANALYSIS
City Council 12 – 18 11/15/2022
FY 22/23 FY 25/26 FY 26/27 FY 27/28
4,250,000 - - -
4,250,000 - - -
FY 22/23 FY 25/26 FY 26/27 FY 27/28
M2 LOCAL FAIRSHARE 1,007,000
3,243,000 - - -
4,250,000 - - -
AGENCY: DIVISION: CONTACT: DATE:

Public Works CIP Engineering Gilbert Castillo, Senior Engineer 27-Oct-2022

TOTAL - - -
SOURCE OF FUNDS FY 23/24 FY 24/25 FY 28/29

CA TRANSPORTATION COMM - - -

TOTAL - - -
PROJECT COSTS FY 23/24 FY 24/25 FY 28/29
Construction - - -
CITY OF SANTA ANA FY 22/23CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Scope of work includes adding Class II buffered bike lanes, installing new sidewalk, and enhancing drainage issues along this segment of roadway.

PROJECT NEED:

OCTA amended their funding to include this construction project and enhance bicyclist and pedestrian safety.

PROJECT TITLE:

Santa Clara Avenue Bike Lane from
Lincoln Ave to Tustin Ave
PROJECT CATEGORY:

Traffic Improvements
Traffic Safety / Mobility

LOCATION MAP
City Council 12 – 19 11/15/2022
Finance and Management Services
www.santa-ana.org/finance
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Fiscal Year 2022-23 First Quarter Budget Report and Proposed Appropriation Adjustments
AGENDA TITLE:

Fiscal Year 2022-23 First Quarter Budget Report and Proposed Appropriation Adjustments

RECOMMENDED ACTION

1. Approve appropriation adjustments (requires five affirmative votes) to increase General Fund expenditures as follows:
a. $40,000 for a full-time Librarian to staff the second Knowledge Mobile for the remainder of FY 2022-23;
b. $35,000 for a full-time Receptionist to greet and direct visitors; c. $36,600 to print and mail election information cards for the City’s November 2022 ballot measures;
d. $514,764 for the purchase of bus benches, trash containers, and advertising kiosks; and
e. $1,000,000 to plan for development of new public facilities in the Civic Center complex;
f. $1,657,000 to move construction inspection costs from the Public Works Engineering & Project Management internal service fund to the General Fund, along with the associated fee/charge revenue of $1,420,000 for a net impact of $237,000.

2. Increase authorized full-time staff headcount from 1,342 to 1,359 to capture 11 limited-term positions funded by the Revive Santa Ana Program as approved by City Council on August 2, 2022, five additional Library positions to staff the second Knowledge Mobile and new Teen Time program, and one additional City Hall Reception position.

EXECUTIVE SUMMARY
This FY 2022-23 first quarter budget report focuses on the General Fund, as it is the primary operating fund of the City. There is also a discussion of notable items for other funds. This report does not include a discussion of programs and funds with no significant budget variance expected.

City Council 13 – 1 11/15/2022
Fiscal Year 2022-23 First Quarter Budget Report and Proposed Appropriation Adjustments
November 15, 2022

Page 2 ends

The General Fund balance at June 30, 2022 is $16 million more than estimated during the FY 2022-23 budget process primarily due to FY 2021-22 revenue performance.

Staff proposes spending adjustments totaling $3.3 million, offset by $1.4 million of revenue, for a net fiscal impact of $1.9 million. If the City Council approves the recommendations, the General Fund balance available for spending may be $19.9 million. Considering the effects of pending recession and the Cannabis tax rate reductions, staff does not recommend any further appropriations from the available $19.9 million. In addition, staff recommends preserving a spendable balance sufficient to fund the City’s $13 million contribution to the forthcoming Third & Broadway project if the developer meets the December 31, 2022 deadline for closing escrow.

General Fund Summary with Proposed Adjustments
Original
FY 2022-23
Budget
Proposed First
Quarter
Adjustments
Updated
Estimate
Beginning Balance at July 1,
2022
$97,462,861 $16,046,683 $113,509,544
Revenue Estimate $390,132,940 $1,420,000 $391,552,940
Appropriated Spending $(403,596,760) $(3,283,364) $(406,880,124) Pension Trust Set-Aside $(7,748,811) $(7,748,811)
Estimated Ending Balance at
June 30, 2023
$76,250,230 $14,183,319 $90,433,549
Less: 18% Reserve $70,223,929 $255,600 $70,479,529
Estimated Spendable
Balance
$6,026,301 $13,927,719 $19,954,020
The First Quarter budget and actual revenues and expenditures are included in Exhibits 1 and 2. The First Quarter vacancy report is included in Exhibit 3.

DISCUSSION
During the FY 2022-23 budget process, staff estimated the June 30, 2022 General Fund balance to be $97.5 million, which enabled the City to add $23.2 million of one-time spending to the FY 2022-23 budget. The resulting estimated June 30, 2023 General Fund balance was $76.2 million, including the 18% Reserve of $70.2 million and $6.0 million available to spend.

The FY 2021-22 audit is not complete, but staff estimates that the General Fund balance at June 30, 2022 will be approximately $113.5 million after accounting for budget carryovers. This is $16 million more than originally estimated. The additional City Council 13 – 2 11/15/2022
Fiscal Year 2022-23 First Quarter Budget Report and Proposed Appropriation Adjustments
November 15, 2022

Page 3 ends

fund balance is primarily attributable to the following FY 2021-22 positive budget variances.
• Additional sales tax of $3.1 million ($1.3 million of Measure X and $1.8 million of Bradley-Burns). Taxable sales defied expectations and grew 14% during FY 2021-22 with unprecedented economic activity likely boosted by federal spending. However, the most recent data shows signs that taxable sales growth is slowing down and may only grow by approximately 2.8% in FY 2022-23. • Additional residual property tax of $1.3 million allocated to the City from the Redevelopment Property Tax Trust Fund.
• Additional utility user tax of $1.2 million, primarily related to increased electricity usage.
• Additional business license tax of $1.7 million. When the FY 2022-23 estimates were prepared, the City had not yet received the bulk of FY 2021-22 revenue. • Additional supply-side Cannabis tax of $0.9 million and adult-use retail tax of $2.6 million as reported on October 4 with City Council adoption of the Cannabis tax reduction.
• Additional parking fine revenue of $0.8 million and jail revenue of $1.4 million due to diligent management of resources.
• Expenditure savings of $1.7 million from Recreation & Community Services and $1.5 million from Fire & Ambulance Services.

FY 2022-23 Revenue
For the most part, the FY 2022-23 budget already reflects the higher revenue amounts received during FY 2021-22. Only the notable exceptions follow:
• The FY 2022-23 budget for Cannabis tax is $1.6 million less than actually received during FY 2021-22. However, with the recent reduction to the Cannabis tax rates, staff does not propose an adjustment at this time. With the Midyear budget report, staff will have more information and may be in a better position to adjust the revenue estimate.
• The FY 2022-23 budget for Business License tax is $0.7 million less than actually received during FY 2021-22. However, with the ballot measure to change the tax rates, staff does not propose an adjustment at this time. The City receives most of its business license tax revenue in the spring. Therefore, the 3rd quarter budget report is most likely to include a potential adjustment to the revenue estimate.
• The FY 2022-23 budget for planning & building permit revenue is $5.3 million less than FY 2021-22 actuals. However, planning & building activity is very difficult to predict, and this is cost recovery revenue offset by expenditures.

Therefore, staff proposes no adjustment at this time. With the Midyear budget report, staff will have more information and may be in a better position to adjust both the revenue estimate and expenditure budget related to planning & building activity.

City Council 13 – 3 11/15/2022
Fiscal Year 2022-23 First Quarter Budget Report and Proposed Appropriation Adjustments
November 15, 2022

Page 4 ends

At this time, there are no recommended increases to General Fund revenue estimates.

Library Staffing Additions
On May 17 of this year, staff reported sufficient FY 2021-22 budget availability to purchase a second Knowledge Mobile for the Library. On September 20, the City Council approved a General Fund budget carryover of $400,000 for purchase of the vehicle. At this time, staff requests an appropriation of $40,000 and the addition of one full-time Librarian to provide staffing for the second Knowledge Mobile beginning March 1, 2023.

The June 7, 2022 budget presentation included a $350,000 allocation for a new Teen Time program in response to City Council direction. Although the City added funding to the FY 2022-23 budget in time for adoption, the employee headcount was missing.

Therefore, at this time, staff requests the addition of two full-time Librarians and two fulltime Library Technicians to manage, implement, and lead activities for the Teen Time program beginning January 2023 at the El Salvador and Garfield community centers.

The existing $350,000 budget appropriation is sufficient to pay for the four new positions.

Full-Time Receptionist at City Hall
The City currently staffs the information desk at the south entrance of the main City Hall building on a part-time basis. To improve customer service, staff requests an appropriation of $35,000 and the addition of one full-time Receptionist to greet and direct visitors, and answer questions beginning January 1, 2023.

Full-Time Staff Headcount
The FY 2022-23 included 1,342 full-time positions. On August 2 of this year, the City Council approved 11 additional limited term employees to support the Revive Santa Ana program. The request outlined above would add five full-time Library positions and 1 full-time City Hall Reception position. If the City Council approves the staff recommendation, the new full-time position count for FY 2022-23 will be 1,359. Exhibit 3 includes the full-time position vacancy report at September 30, 2022.

Informational Post Card for November 8 Ballot Measures
The City took the additional unplanned step of mailing an election information postcard to all households in the City with a registered voter. The information covered Measure X (Charter Amendments) and Measure W (Business Tax Equity and Flexible Tax Holiday). Staff recommends a budget appropriation of $36,600 to cover the cost of printing and mailing.

City Council 13 – 4 11/15/2022
Fiscal Year 2022-23 First Quarter Budget Report and Proposed Appropriation Adjustments
November 15, 2022

Page 5 ends

Public Works Bus Stop Fixtures
On June 21 of this year, City Council approved a purchase order for bus benches, trash containers and advertising kiosks for a total amount of $514,764. The FY 2021-22 funding was not included in the budget carryovers to FY 2022-23. Therefore, staff requests an appropriation of $514,764 so the purchase can proceed.

Civic Center Development
The City has begun the long-term planning process for renewal of the Civic Center, including a land swap with the county and a state allocation to expand the City’s footprint within the Civic Center. At this time, staff recommends an appropriation of $1 million for professional services to plan for development of new public facilities.

Construction Inspection
The City has historically accounted for the design engineering and construction inspection components in an internal service fund. The fund is not solvent, as full cost recovery is not available for the staffing charged to that fund. Since spending and associated cost recovery of these components is not considered restricted, a multi-year process to discontinue use of the separate fund and transition to the General Fund is underway. Therefore, staff proposes to transfer $1.7 million of staffing costs and $1.4 million of charge revenue related to the inspection activity to the General Fund budget with a net fiscal impact of $237,000. The next phase is to transition design engineering costs to the General Fund. Process improvements and cost-benefit analysis will be necessary prior to any further changes that result in a significant General Fund impact.

Other Funds
Parking Enterprise
On September 12, 2022, the Orange County Transportation Authority approved an allocation of up to $679,748 to backfill lost revenue while offering free parking at Cityowned parking garages in Downtown Santa Ana during the OC Streetcar construction.

Once City staff provides supporting documentation for actual revenue losses, the parking enterprise will receive the revenue backfill.

Opioid Settlement
The City recently received a $348,507 allocation from the National Opioid settlement.

The settlement agreement restricts use of the money, and staff has created a new special revenue Fund 111 to account for it. The Police Department is in the process of developing a comprehensive spending plan that is compliant with allowable uses. A separate staff report with an appropriation request is forthcoming.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

City Council 13 – 5 11/15/2022
Fiscal Year 2022-23 First Quarter Budget Report and Proposed Appropriation Adjustments
November 15, 2022

Page 6 ends

FISCAL IMPACT
If City Council approves the recommended budget amendments, the updated estimate of the General Fund balance at June 30, 2023 is as follows:

General Fund FY 2022-23 Updated
Beginning Balance at July 1, 2022 $113,509,544
Revenue Estimate $391,552,940
Appropriated Spending $(406,880,124)
Pension Trust Set-Aside $(7,748,811)
Estimated Ending Balance at June 30, 2023 $90,433,549
Less: 18% Reserve $70,479,529
Estimated Spendable Balance $19,954,020
Staff recommends the following appropriation adjustments:

Fiscal Year Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
FY 2022-23 01111017-61000 General Fund Library – Service Enhancement $40,000
FY 2022-23 01103010-61000 General Fund City Manager,
Salaries Regular $35,000
FY 2022-23 01105015-62300 General Fund
General NonDepartmental,
Contract ServicesProfessional
$36,600
FY 2022-23 01117621-62300 General Fund
Bus Shelter
Program-Service
Enhancement,
Contract ServicesProfessional
$514,764
FY 2022-23 01105015-62300 General Fund
General NonDepartmental,
Contract ServicesProfessional
$1,000,000
FY 2022-23 01117611-Various General Fund
Construction
Engineering,
Various Accounts
$1,657,000
City Council 13 – 6 11/15/2022
Fiscal Year 2022-23 First Quarter Budget Report and Proposed Appropriation Adjustments
November 15, 2022

Page 7 ends

EXHIBIT(S)

1. FY 2022-23 General Fund Revenue Summary

2. FY20 22-23 General Fund Expenditure & Transfer Summary

3. September 30, 2022 Full-Time Position Vacancy Report

4. Personnel Resolution
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
City Council 13 – 7 11/15/2022
Sales Tax (Bradley Burns) $ 64,550,000 $ 5,054,465 7.8% Sales Tax (Measure X) 88,102,000 6,889,063 7.8%
Property Tax / Property Tax In-Lieu
of VLF 84,105,000 656,472 0.8%
Hotel Visitor's Tax 8,500,000 1,744,829 20.5%
Business License 15,000,000 1,318,337 8.8%
Utility User's Tax 24,400,000 4,956,698 20.3%
Cannabis Tax* 22,200,000 2,360,327 10.6%
Jail Facility Revenue 16,521,360 1,477,047 8.9%
Subtotal Top GF Revenues $ 323,378,360 $ 24,457,238 7.6% Other General Fund Revenues 66,754,580 13,309,588 19.9% Total General Fund Revenues $ 390,132,940 $ 37,766,826 9.7% *Includes Medical, Adult-Use Retail, Cultivation, Distribution, Manufacturing and Testing % Received FY 22-23
Adopted Budget Revenue Source FY 22-231st Quarter Actuals EXHIBIT 1
City Council 13 – 8 11/15/2022
City Manager 2,904,040 594,215 20.5%
City Council 1,029,860 147,323 14.3%
Non-Departmental1 47,103,560 16,304,085 34.6%
Transfers to Projects and Debt Service 35,890,490 6,763,058 18.8% Clerk of the Council 1,935,720 379,675 19.6%
City Attorney's Office 3,584,860 608,344 17.0%
Human Resources 3,884,170 1,018,825 26.2%
Finance & Management Services 11,713,490 2,562,699 21.9% Library 6,680,310 1,386,317 20.8%
City-Owned Museum Building2 2,542,320 1,406,275 55.3%
Parks, Recreation & Community Services 13,574,280 2,496,521 18.4% Police Department 142,772,990 31,890,894 22.3%
Fire & Emergency Medical Services3 53,956,950 16,514,179 30.6% Planning & Building 19,545,470 2,913,948 14.9%
Public Works 48,533,650 5,912,531 12.2%
Community Development 7,944,600 1,958,197 24.6%
Total General Fund Expenditures $ 403,596,760 $ 92,857,087 23.0% 1 Includes $24.3 million pension liability payment made in July 2 Includes one-time $1,025,000 reimbursement of City-owned building repairs made in July 3 Includes one month advanced payment made in July
Department
FY 22-23
1st Quarter
Actuals
% Expended FY 22-23
Adopted Budget
EXHIBIT 2
City Council 13 – 9 11/15/2022
As of September 30, 2022
Department
FY 22-23
Funded
Positons
GF
Vacancies
Non-GF
Vacancies
Total
Vacancies
Hiring
Freeze
Vacancies
Total
Funded
Vacancies
Vacancy
Rate
City Manager's Office 15 3 3 6 0 6 40%
City Attorney's Office 17 4 0 4 0 4 24%
Clerk of the Council 7 3 0 3 0 3 43%
Community Development 62 0 11 11 0 11 18%
Finance & Management Services 68 6 2 8 0 8 12%
Information Technology 23 0 8 8 0 8 35%
Human Resources 31 1 3 4 0 4 13%
Planning & Building 94 19 5 24 0 24 26%
Police Department 640 63 2 65 7 58 10%
Parks, Recreation & Community Services 53 7 5 12 0 12 23% Library 32 3 0 3 0 3 9%
Public Works 311 12 68 80 2 78 26%
Total 1353 121 107 228 9 219 17%
EXHIBIT 3
City Council 13 – 10 11/15/2022
Resolution 2022-XXX

Page 1 of 3 ends

RESOLUTION NO. 2022-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2022-
2023 ANNUAL BUDGET TO ADD FULL-TIME POSITIONS IN
THE LIBRARY DEPARTMENT.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS:

Section 1: The City Council hereby finds, determines, and declares as follows:

A. On June 21, 2022, the City Council passed and adopted Ordinance No. NS3021, establishing the City’s Budget for Fiscal Year 2022-2023 and authorizing position allocations for Fiscal Year 2022-2023. The Ordinance also sets forth the requirement that alterations in the allocation of authorized positions be reviewed and approved by the City Council.

B. On September 20, 2022, the City Council approved an appropriation adjustment to carryover unspent amounts from Fiscal Year 2021-22 to Fiscal Year 2022-23.

C. The Executive Director of the Library Department requests to amend the Fiscal Year 2022-2023 budget to add the following positions: three (3) full-time Librarians and two (2) full-time Library Technicians.

D. The Executive Director of Finance & Management Services Agency requests to amend the Fiscal Year 2022-23 budget to add the following position: one (1) full-time Receptionist.

E. It is now desired to amend the Fiscal Year 2022-2023 budget, as amended in order to effect this change, as shown below.

Section 2: The City’s Annual budget for Fiscal Year 2022-2023, as amended, is hereby further amended to add the following positions in the Library Department, at the monthly seven-step range as indicated:
7-Step Salary Rate Range Effective 11/15/2022
Classification Title
Number of
Positions Added SSR
Monthly Salary
Minimum-Maximum
Librarian 3 670 $5,488 - $7,355
Library Technician 2 603 $3,954 - $5,304
EXHIBIT 4
City Council 13 – 11 11/15/2022
Resolution 2022-XXX

Page 2 of 3 ends

Section 3: The City’s Annual budget for Fiscal Year 2022-2023, as amended, is hereby further amended to add the following position in the Finance & Management Services Agency, at the monthly seven-step range as indicated:
7-Step Salary Rate Range Effective 11/15/2022
Classification Title
Number of
Positions Added SSR
Monthly Salary
Minimum-Maximum
Receptionist 1 588 $3,676 - $4,930
Section 4: All classification salary rate ranges are set forth in the City's "Salary Schedule" as periodically updated.

Section 5: That except as amended by this resolution, all other provisions of the Annual Budget for the Fiscal Year 2022-2023, as amended, shall remain in full force and effect.

Section 6: This Resolution is operative from and after the date upon which it is adopted.

ADOPTED this 15th day of November 2022.
___________________________
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney
By: __________________
Laura A. Rossini
Chief Assistant City Attorney
City Council 13 – 12 11/15/2022
Resolution 2022-XXX

Page 3 of 3 ends

AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2022-___ to be the original Resolution adopted by the City Council of the City of Santa Ana on November 15, 2022
Date: ___________________ ____________________________
Clerk of the Council
City of Santa Ana
City Council 13 – 13 11/15/2022
Community Development Agency
santa-ana.org/cd
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: New Vouchers and Administrative Fee Funding for the Housing Choice Voucher Program
AGENDA TITLE:

Approve Appropriation Adjustments recognizing Housing Assistance Payments and Administrative Funds to Administer New and Existing Vouchers (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment recognizing additional Housing Assistance Payments funds in the amount of $623,708 in revenue account (no. 14018002-52007) and appropriating the same amount to expenditure account (no. 14018760-62300) to administer 38 new vouchers. (Requires five affirmative votes)

2. Approve an appropriation adjustment recognizing additional Housing Assistance Payments funds in the amount of $376,512 in revenue account (no. 14018002-52007) and appropriating the same amount to expenditure account (no. 14018760-62300) to administer 25 new Foster Youth to Independence vouchers. (Requires five affirmative votes)

3. Approve an appropriation adjustment recognizing additional Administrative funds in the amount of $115,500 in revenue account (no. 13918780-52006) and appropriating the same amount to expenditure account (no. 13918780-62300) to administer 231 existing Mainstream Program Vouchers. (Requires five affirmative votes)

DISCUSSION
The Housing Authority recently received two awards for new vouchers and an award of additional administrative funds. Combined, these new vouchers will provide over $1 million in new funding per year for families that were pulled off the 2022 Housing Choice Voucher Program Waiting List and eligible foster youth. The specific information for each award is provided below.

Funding for 38 New Vouchers
For the appropriation adjustment recognizing additional Housing Assistance Payments (“HAP”) funds for 38 new vouchers, the Consolidated Appropriations Act of 2022 appropriated $200 million for new incremental vouchers pursuant to a method, as determined by the U.S. Department of Housing and Urban Development (“HUD”), which City Council 14 – 1 11/15/2022
New Vouchers and Administrative Fee Funding for the Housing Choice Voucher Program November 15, 2022

Page 2 ends

included such factors as a severe cost burden, overcrowding, substandard housing for very low income renters, homelessness, and administrative capacity. Following this formula allocation, the Housing Authority was awarded 38 new vouchers (Exhibit 1). The funding for these vouchers is equal to $623,708 for the first year. After the first year, monthly HAP funds and ongoing administrative fee disbursements will be based on actual HAP expenses and leasing reported in the Voucher Management System (“VMS”), respectively.

Funding for 25 New FYI Vouchers
For the appropriation adjustment recognizing additional HAP funds for 25 new Foster Youth to Independence (“FYI”) vouchers, on September 28, 2022, the Housing Authority received an allocation of $376,512 in additional Foster Youth to Independence HAP funds (Exhibit 2) to assist up to 25 additional voucher holders. Through the FYI initiative, HUD will provide HCVs for youth eligible under the Family Unification Program. Through this targeted allocation, HUD is investing in local, cross-system collaborative efforts to prevent and end homelessness among youth with a current or prior history of child welfare involvement. The population eligible for assistance with this FYI funding are youth certified by the Orange County Social Services Agency by meeting the following conditions:

1. Has attained at least 18 years and not more than 24 years of age;

2. Left foster care, or will leave foster care within 90 days, in accordance with a transition plan described in section 475(5)(H) of the Social Security Act; and

3. Is homeless or is at risk of becoming homeless at age 16 or older.

On July 17, 2018, the City Council adopted a Memorandum of Understanding with the Orange County Social Services Agency that established a partnership to administer these types of vouchers for youth with a current or prior history of child welfare involvement. All of the 25 youth have already been identified and certified by the Orange County Social Services Agency.

Additional Administrative Fees for Mainstream Program Vouchers For the appropriation adjustment recognizing additional Mainstream Program Voucher administrative funding, on April 6, 2022, HUD issued PIH Notice 2022-07 announcing the availability of extraordinary administrative fees to help PHAs (“Public Housing Authorities”) lease their Mainstream Program vouchers given the challenges presented by the COVID-19 pandemic. The Housing Authority administers 231 Mainstream Program vouchers for non-elderly people experiencing homelessness with a disability. Mainstream vouchers serve households that include a non-elderly person(s) with disabilities. In recent years, HUD awarded new Mainstream vouchers through the Fiscal Year (FY) 2017 and FY 2019 Mainstream Notices of Funding Availability, and later awarded an additional $75 million of Mainstream vouchers to these PHAs through PIH Notice 2020-09: CARES Act Mainstream Funding for PHAs Awarded Funding Allocations in the 2017 and 2019 Competitions as authorized by the CARES Act. HUD then made $150 million available for new Mainstream vouchers through PIH Notice 2020-22:

Mainstream Vouchers – Non-Competitive Opportunity for Additional Vouchers Authorized by the CARES Act.

City Council 14 – 2 11/15/2022
New Vouchers and Administrative Fee Funding for the Housing Choice Voucher Program November 15, 2022

Page 3 ends

On July 14, 2022, the Housing Authority submitted an application for extraordinary administrative fees to administer our unleased Mainstream Program vouchers as we prevent, prepare for, and respond to the COVID-19 pandemic, and on August 24, 2022, the Housing Authority received an award of $115,500 in Extraordinary Administrative Fee Funding (Exhibit 3). With these one-time funds, staff will return to the City Council to recommend approval of an agreement with a nonprofit organization to administer these funds on behalf of the Housing Authority. The organization will conduct extensive landlord outreach in the private market and provide landlord incentives to increase the availability of rental units and decrease the time involved in the search for an eligible and affordable unit for Mainstream voucher holders. The organization will also provide housing navigators to connect landlords to clients through housing navigation services, and facilitate the lease-up process while ensuring wrap-around service case management services are in place afterwards for the tenants.

FISCAL IMPACT
Appropriation adjustments will recognize a total of $1,000,220 in HAP revenue account, for 38 new vouchers, and 25 new Foster Youth to Independence vouchers. Additionally, $115,500 will be added in the Mainstream Program Voucher Administrative revenue account for the following expenditures:

Fiscal Year Accounting UnitAccount Fund Description Accounting Unit, Account Description Amount
FY 22-23 17918002-52011 Housing Choice Voucher
HAP
Housing Assistance
Payments $1,000,220
FY 22-23 18018002-various
Mainstream Program
Vouchers Administrative
Revenue
Administrative funds $115,500
Total Expenditures $1,115,720
The expenditure-spending plan is only an estimate and is subject to change.

EXHIBIT(S)

1. HUD Award Letter dated September 23, 2022

2. HUD Award Letter dated September 28, 2022

3. HUD Award Letter dated July 29, 2022
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager
City Council 14 – 3 11/15/2022
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, DC 20410-5000

OFFICE OF PUBLIC AND INDIAN HOUSING

HOUSING AUTHORITY OF THE CITY OF SANTA ANA
20 CIVIC CENTER PLAZA
SANTA ANA, CA 92701
Dear Executive Director:

September 23, 2022
This is your final award notification for Housing Choice Voucher (HCV) Program vouchers under the Consolidated Appropriations Act 2022 (P.L. 117-103). Based on vouchers that were declined by other housing agencies, the number of vouchers may have increased minimally. Please contact us at [email protected] no later than seven calendar days following the date of this letter if you do not want to accept the additional vouchers.

Judson Brown
Executive Director
The Consolidated Appropriations Act 2022 (P.L. 117-103) appropriated $200 million for new incremental vouchers pursuant to a method, as determined by HUD, which may include a formula that may include such factors as severe cost burden, overcrowding, substandard housing for very lowincome renters, homelessness, and administrative capacity. The allocation method is required to include rural and urban areas. These vouchers will increase the authorized vouchers for your PHA, and fees can be used to expedite the leasing of these vouchers. PHAs seeking to use administrative fees to encourage owner participation and leasing of these vouchers, are encouraged to consult PIH Notice 2022-18.

These vouchers will provide housing assistance to approximately 19,300 individuals and/or families eligible under the HCV Program; however, the Act further provides HUD with the discretion to specify additional terms and conditions for the use of these vouchers to ensure that PHAs provide vouchers for use by survivors of domestic violence, or individuals and families who are homeless, as defined in section 103(a) of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11302(a)), or at risk of homelessness, as defined in section 401(1) of such Act (42 U.S.C. 11360(1)).

The following table provides the details for your agency’s Housing Choice Vouchers award:

HCV Award --> 38
Housing Assistance Payments Special Fees
$623,708 $28,500
Effective: October 1st, 2022 Effective: October 1st, 2022 Purpose and Main Activities:
https://www.hud.gov/sites/dfiles/PIH/documents/PIH2022-18.pdf.

Expected Outcomes, Beneficiaries and Subrecipients:

These funds cannot be sub-awarded
www.hud.gov espanol.hud.gov
EXHIBIT 1
City Council 14 – 4 11/15/2022
Danielle Bastarache
Deputy Assistant Secretary for
Public Housing and Voucher Programs
Sincerely
HUD will obligate 12 months (October 2022 – September 2023) of Housing Assistance Payments (HAP) but will only advance three months of monthly HAP beginning in October 2022. Subsequently, monthly HAP and ongoing administrative fee disbursements will be based on actual HAP expenses and leasing reported in the Voucher Management System (VMS), respectively. If your PHA requires additional HAP funds beyond this schedule, please contact your Financial Management Center (FMC) Financial Analyst.

Should you have questions about this award, please do not hesitate to contact us at [email protected].

Schedule of Obligations and Disbursements:

In addition, the Department will obligate Special Fees for each individual voucher, from which will advance 100% in a lump sum during the first week in October 2022.

Finally, the FMC will provide your agency with an amended Consolidated Annual Contributions Contract (CACC) that reflects the new incremental vouchers and funding. Your agency must follow applicable Housing Choice Voucher (HCV) program requirements, when administering these vouchers, including the regulations at 24 CFR part 982, and operating requirements set forth in PIH Notices 2022-29. For reporting requirement in VMS and FDS, please follow PIH Notice 2021-08 and corresponding REAC Accounting Briefs. These vouchers financial activity will be reported under Assistance Listing 14.871.

Enclosure
EXHIBIT 1
City Council 14 – 5 11/15/2022

CITY OF SANTA ANA HSG AUTH
20 CIVIC CENTER PLAZA
P.O. BOX 22030
SANTA ANA, CA 92701-2701
CA093
Dear Executive Director:

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Financial Management Center
2380 McGee Street, Suite 400
Kansas City, MO 64108-2605

OFFICE OF PUBLIC AND INDIAN HOUSING
September 28, 2022
SUBJECT: Foster Youth to Independence – Obligation of Assistance FYI Initiative
This letter is to notify you that funds have been obligated to provide Foster Youth to Independence (FYI) vouchers to assistance eligible youth identified in the request for assistance submitted to HUD under the requirements of Notice PIH 2020-28, amended by Notice PIH 2021-26.

As with other new special purpose voucher funding, only three months of funding will be automatically scheduled for disbursement to your agency. Subsequent disbursements will be calculated and scheduled based on expenses reported in the Voucher Management System (VMS) as part of the regular monthly HAP disbursement. The terms of the funding, including the approximate amount of the initial monthly payment, are reflected in the enclosed table.

FYI vouchers do not “sunset” like the FYI Tenant Protection Vouchers (TPV) awarded under Notice 2019-18. Public housing agencies (PHAs) should continue to use FYI vouchers awarded under Notice PIH 2020-28/2021-26 for eligible youth upon turnover. If another eligible youth is not available and the PHA does not anticipate future eligible applicants, the PHA must provide notification to [email protected] and the PHA’s respective Financial Management Center (FMC) Financial Analyst. HUD will reduce the PHA’s HCV baseline to account for the return of FYI assistance. Individual participants are still subject to the 36-month limit in receiving assistance with the FYI voucher.

PHAs must maintain a special program code for FYI participants in line 2n of the Family Report (form HUD-50058) or line 2p of the MTW Family Report (form HUD-50058), as applicable. The special program code is “FYI.” As a reminder, PHAs should be responding to the homeless at admission field (line 4C), of the form as well. PHAs should also report the leasing and expense information for these vouchers in the VMS, Form HUD-52681B. The “Family Unification 2008/Forward – MTW” or “Family Unification – Non MTW” category, as appropriate for your PHA, must be used. Additional program-specific requirements are outlined and clarified in Notice PIH 2021-26.
www.hud.gov espanol.hud.gov
EXHIBIT 2
City Council 14 – 6 11/15/2022
2 Public housing agencies receiving an increment in excess of $100,000 in Budget Authority (BA) are required to submit Form HUD-50071, Certification of Payments to Influence Federal Transactions, and if applicable, Form SF-LLL, Disclosure of Lobbying Activities. If this letter notifies you of a renewal in excess of $100,000, and your PHA has not submitted the Form(s) HUD-50071 (and SF-LLL where applicable) for your current fiscal year; the documents must be submitted to your local field office and Financial Analyst at the Financial Management Center (FMC) within 30 days of the date of this letter.

Enclosed is your executed copy of the notice to amend the Consolidated Annual Contributions Contract (CACC) with revised funding exhibits reflecting the changes described above. The amendment notice and revised funding exhibits should be filed with your most recent executed CACC.

Form HUD-50071
https://www.hud.gov/sites/documents/50071.pdf
Form SF-LLL
https://www.hud.gov/sites/documents/19161_SF-LLL.PDF
If you have any questions, please contact your Financial Analyst [email protected].

Sincerely,
Enclosures
Jennifer Marshall
Division Director
These forms are located on the Internet at the following addresses:

EXHIBIT 2
City Council 14 – 7 11/15/2022
U. S. Department of Housing and Urban Development
Office of Public and Indian Housing
Section 8
Increment Number Table
Housing Choice Voucher Program
Budget
Authority
Assigned
Approximate
Monthly
Disbursement
Increment
Number
Program Effective Date Term
Funding
No. of Units
CA093VO0255 VO 25 $376,512 10/1/2022 12 $31,376
(The terms of the funding, including the approximate amount of the monthly payment, are reflected in the table above)
EXHIBIT 2
City Council 14 – 8 11/15/2022
Consolidated
Annual Contributions Contract
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Housing Choice Voucher Program Section 8

HUD NOTICE TO HOUSING AGENCY AMENDING

CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT
Housing Agency:

In accordance with Paragraph 2.c. of the Consolidated Annual Contributions Contract between HUD and the HA, you are notified that the funding exhibits of the Consolidated Annual Contributions Contract is hereby revised to add a new funding increment as provided in the attached revised funding exhibit. (This notice adds one or more funding increments listed on the attached funding exhibit.)
The revised funding exhibit is attached to this HUD notice. This revised funding exhibit replaces and revises the prior funding exhibit.

In accordance with Paragraph 2.d. of the Consolidated Annual Contributions Contract, this HUD notice and the attached funding exhibit constitutes an amendment to the Consolidated Annual Contributions Contract.

United States of America Secretary of Housing and Urban Development Date of Document:

Authorized Representative
Robert H. Boepple, Director
Financial Management Center
Form HUD-52520A (12/97)
CA093

CITY OF SANTA ANA HSG AUTH
9/28/2022
EXHIBIT 2
City Council 14 – 9 11/15/2022
ACC NUMBER: CA093
FIELD OFFICE: 9DPH

CITY OF SANTA ANA HSG AUTH
20 CIVIC CENTER PLAZA
HA FISCAL YEAR-END: 06/30 PROGRAM TYPE:

CA093
U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
PIH SECTION 8 - FUNDING EXHIBIT

PROGRAM-BASED
P.O. BOX 22030
SANTA ANA, CA 92701
HAP-Voucher Program
UNITS
BUDGET

AUTHORITY

CONTRACT
TERM

FIRST DAY OF
TERM

LAST DAY OF
TERM

FUNDING

INCREMENT NUMBER
CA093AF0133 6/1/2020 9/30/2020 4 989,648 N/A
CA093AFR220 9/1/2020 9/30/2020 1 36,391 N/A
CA093VO0217 6/1/2020 9/30/2020 4 12,160,415 2699
CA093AF0134 10/1/2020 10/31/2020 1 247,412 N/A
CA093VO0206 11/1/2019 10/31/2020 12 301,811 25
CA093VO0218 10/1/2020 10/31/2020 1 2,984,940 2699
CA093VO0220 11/1/2020 11/30/2020 1 1,127,700 N/A
CA093AF0137 11/1/2020 12/31/2020 2 498,894 N/A
CA093AF0139 12/1/2020 12/31/2020 1 28,443 N/A
CA093AFR320 12/1/2020 12/31/2020 1 1,849 N/A
CA093VO0212 3/1/2020 12/31/2020 10 1 100
CA093VO0213 3/1/2020 12/31/2020 10 1 100
CA093VO0214 3/1/2020 12/31/2020 10 1 5
CA093VO0219 11/1/2020 12/31/2020 2 5,969,153 2699
CA093VO0221 12/1/2020 12/31/2020 1 726 N/A
CA093VO0225 11/1/2020 12/31/2020 2 1 22
CA093VOPB01 1/1/2020 12/31/2020 12 802,467 75
CA093AF0138 1/1/2021 2/28/2021 2 498,894 N/A
CA093VO0226 1/1/2021 2/28/2021 2 6,376,136 2699
CA093AF0140 3/1/2021 3/31/2021 1 376,879 N/A
CA093VO0231 3/1/2021 3/31/2021 1 3,196,190 2699
CA093AFR420 4/1/2021 4/30/2021 1 64,570 N/A
CA093AF0141 4/1/2021 5/31/2021 2 515,068 N/A
CA093VO0232 4/1/2021 5/31/2021 2 6,416,114 2699
CA093AF0142 6/1/2021 9/30/2021 4 1,036,092 N/A
CA093AF0144 9/1/2021 9/30/2021 1 84,017 N/A
CA093AF0145 9/1/2021 9/30/2021 1 84,017 N/A
CA093AFR221 9/1/2021 9/30/2021 1 47,351 N/A
CA093VO0234 6/1/2021 9/30/2021 4 13,066,437 2699
EXHIBIT 2
City Council 14 – 10 11/15/2022

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Santa Ana City CouncilNovember 15, 2022

Santa Ana City Council
November 15, 2022