Santa Ana City Council
March 21, 2023

City of Santa Ana General Plan Environmental Justice Policy Implementation and Community Engagement Framework (updated 2/27/2023)
Environmental Justice
Policy Framework
• Reduce the unique or compounded health risks in disadvantaged communities by reducing pollution exposure and promoting public improvements, public services, community amenities, food access, safe and sanitary homes, and physical activity (City of Santa Ana Draft Environmental Justice Framework, Revised December 2021, p. 6, https://www.santa-ana.org/documents/environmental-justice-policyframework-draft-december-2021/) • Promote civic engagement in the public decision-making process with the objective of engaging 33 of Santa Ana’s 64 neighborhood associations that are partially or fully located within CalEPA Disadvantaged Communities based on CalEnviroScreen 4.0 analysis and census tract data (City of Santa Ana Draft Environmental Justice Framework, Revised December 2021, pg. 6, and https://www.santa-ana.org/documents/environmental-justice-communities-map/) • Prioritize improvements and programs that address the needs of disadvantaged communities ( City of Santa Ana Draft Environmental Justice Framework, Revised December 2021, pg. 6, https://www.santaana.org/documents/environmental-justice-policy-framework-draft-december-2021/) Land Use Element
Policy 3.25 -
Engage EJ
Communities
Formation of Ad Hoc Committee to develop ongoing EJ Community Engagement for disadvantaged EJ communities and host quarterly Roundtable meetings with local stakeholders to guide and evaluate implementation of environmental Justice Policies
Implementation:

Committee
Formation
(March 2023-May 2023)
Objectives:
• Develop an application that would be made available throughout the City through the Neighborhood Associations, as well as at libraries and community and senior centers, to encourage those from identified disadvantaged communities to apply for consideration. • Select a core team of five (5) residents, one (1) representative from the City of Santa Ana (PBA/PWA) and one (1) representative from the Orange County Health Care Agency to form the initial committee and collaborate on the implementation of the General Plan EJ policies and actions • Apply the following Criteria for the Committee:
 Prioritize diversity, equity, and inclusion criteria in the selection of core representatives  Reside in a Santa Ana EJ community/ disadvantaged area, census tract boundary and/or neighborhood association within EJ census tract boundary (https://www.santaana.org/documents/santa-ana-neighborhoods-and-calepa-disadvantaged-communities/)  Geographic representation of EJ cluster areas (West, Southwest, Southeast, Central, East)  Recent experience and active participation with General Plan and EJ issues  Discuss roles and consultation of City, County, and regulatory agency staff • Recommend agenda and convene Committee in June 2023 to discuss priorities, decision-making goals, and coordination for grant opportunities to fund EJ actions and programs City Council 8 – 128 3/21/2023

City of Santa Ana General Plan Environmental Justice Policy Implementation and Community Engagement Framework (updated 2/27/2023) continued Committee Process and
Selection
(April 2023-May 2023)
Member Commitment and Application Information:
• Commit to meet regularly (approximately 5 hours per month) for a period of two years from June 2023 to June 2025 with the option to extend participation for two-year period • Request the following from the Application:
 Provide up to three recommendations that would help establish an inclusive community engagement process for the EJ Action committee
 Provide up to three EJ priorities in the General Plan EJ Policy and Implementation Actions that the EJ Action Committee should work on for 2023
• Online application form and printed applications available at locations to be determined (e.g., libraries, senior centers, etc.)
Review and Selection:
• City staff (or group rank voting) will make the initial selection taking into consideration discussions and recommendations provided by the initial applicants
• Receive and File from Planning Director to the City Council on the General Plan EJ Action Committee Formation process
Application Outreach:
• Create web portal for their meetings, agendas, informational materials (PowerPoint presentations, etc.) modeled after GP webpages
• Santa Ana EJ community leaders
• Network of Community-based organizations, faith-based, and advocacy organizations • City communications
• School district parent groups
• Chamber of Commerce, Minority Merchant Organizations
• City Special Events - Canopy w/ flyers, application information, and general EJ outreach Ongoing Functions
(June 2023-forward)
Budget:
• Account for refreshments and snacks for each Action Committee meeting and refreshments and appetizers for each subsequent quarterly meeting
• Binder and copies of General Plan EJ Policies and Implementation Actions Parking validation if meeting at City Hall
Ongoing:
• City staff to convene and consult with applicants to obtain their consensus if possible on their recommendations regarding the formation and selection of sub-committee members City Council 8 – 129 3/21/2023
Environmental Justice Action Committee Clusters Map
Environmental Justice cluster areas
March 10, 2023
©2023 Esri Page 1 of 1
Central
West
Northeast
Southeast
Southwest
City Council 8 – 130 3/21/2023
Santa Ana Disadvantaged Community Clusters
CalEPA designated environmental justice communities (SB 535) March 10, 2023
©2023 Esri Page 1 of 1
West Cluster
Central Cluster
Northeast
Cluster
Southeast Cluster
Southwest
Cluster
City Council 8 – 131 3/21/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 21, 2023
TOPIC: Development Impact Fee Report

AGENDA TITLE
Annual Development Impact Fee Report for Fiscal Year 2021-2022

RECOMMENDED ACTION
Receive and file the Annual Development Impact Fee Report for Fiscal Year 2021-2022.

DISCUSSION
Following the passage of Proposition 13 in 1978, many cities began charging fees on new development to fund public improvements and services such as streets, public utilities, and parks. These fees are commonly known as Development Impact Fees. To ensure these fees were spent in a timely manner and on projects for which they were being collected, the State Legislature passed Assembly Bill 1600, known as the Mitigation Fee Act.

In accordance with Government Code Sections 66001 and 66006, the City is required to publish an annual report (Exhibit 1) for each fund established to account for development impact fees. The report must include: a brief description of the type of fee; fee amount; beginning and ending balance of the account or fund; amount of fees collected and interest earned; identification of each public improvement on which fees were expended and the amount expended; an estimated date construction will commence; and descriptions of each interfund transfer or loan.

California Government Code Section 66006 requires an annual accounting of development impact fees to be made available to the public within 180 days of the end of the City's fiscal year. Additionally, this information must be presented to the City Council at least 15 days after it is made available to the public. The report was posted on the City’s website on December 29, 2022 and a hardcopy was made available at the City’s library.

The City collects the following development impact fees: Transportation System Improvement Area, Transit Zoning Code Traffic Impact Mitigation Fair Share, Harbor Specific Plan Mitigation Fair Share, Drainage Assessment Fee, Sewer Connection Fee, and Park Acquisition and Development Fees. These fees are collected prior to the issuance of building permits for new residential and commercial construction. The City Council 9 – 1 3/21/2023
Development Impact Fee Report
March 21, 2023

impact fees are established by City Council resolution and are deposited into the designated impact fee fund.

FISCAL IMPACT
The development fee expenditures for Fiscal Year 2021-2022 totaled $25,196,226 and were used for the following: street improvements at Warner Avenue and the intersections of Bristol Street and Memory Lane; public utility improvements at Segerstrom and San Lorenzo, Flower Street, Wright Street, Baker-Glenwood, NE Annexation, South Main Street, and Alton Avenue; and parks improvements at El Salvador Park, Riverview Ballfield, Santiago Park, Morrison Park, Cabrillo Park, Santa Ana Zoo, Standard and McFadden New Park, Pacific Electric Bike Trail, Sandpointe Park, Flower Street Bike Trail, Delhi Park, and Thornton Park.

EXHIBIT(S)

1. City of Santa Ana Assembly Bill 1600 Development Fee Report Fiscal Year 2021-2022
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 9 – 2 3/21/2023
City of Santa Ana
Assembly Bill 1600 Development Fee Report
Fiscal Year 2021‐2022
Government Code Section 66006 requires local agencies that collect development impact fees to prepare an annual notice detailing the status of those fees within 180 days after the last day of the fiscal year.  This report is being published on the City’s website, in accordance with California Assembly Bill No. 1483.

The following is the annual report for the City’s development impact fees.

Provide a brief description of the type of fee in the account or fund.

DEVELOPMENT IMPACT FEES – FY 2021/2022  FUND
PUBLIC WORKS AGENCY
New Transportation System Improvement Area Fee ‐ Area B Fund 033 New Transportation System Improvement Area Fee ‐ Area E Fund 034 New Transportation System Improvement Area Fee ‐ Area F, Transit Zoning Code, Harbor Specific Plan
Fund 035
Transportation System Improvement Area Fee ‐ Area A Fund 041 Transportation System Improvement Area Fee ‐ Area B Fund 042 Transportation System Improvement Area Fee ‐ Area C‐2 Fund 048 Transportation System Improvement Area Fee ‐ Area G Fund 049 Sewer Connection Fee Fund 055
Water Connection Fee  Fund 060
Drainage Assessment Fee ‐ Area 1  Fund 221
Drainage Assessment Fee ‐ Area 2  Fund 222
Drainage Assessment Fee ‐ Area 3  Fund 223
Drainage Assessment Fee ‐ Area 4  Fund 224
Drainage Assessment Fee ‐ Area 5  Fund 225
Drainage Assessment Fee ‐ Area 6  Fund 226
Transportation System Improvement JPA Area A  Fund 991
PARKS, RECREATION & COMMUNITY SERVICES AGENCY
Residential Development District 1  Fund 311
Residential Development District 2  Fund 312
Residential Development District 3  Fund 313
Residential Development District 4  Fund 314
Each fee is applicable to a project under its own set of rules. The fees are calculated based on the information that is shown on the plans, ex: square footage, sewer fixtures, amenities. This is also applicable to any possible credits that may apply.

List the amount of the fee.

PUBLIC WORKS AGENCY  See Exhibit A
PARKS, RECREATION & COMMUNITY SERVICES AGENCY  See Exhibit B Exhibit 1
City Council 9 – 3 3/21/2023
List the beginning and ending balance of the account or fund.

DEVELOPMENT IMPACT FEES – FY 2021/2022

BEGINNING

BALANCE
As of 07/01/21
ENDING

BALANCE
As of 06/30/22
PUBLIC WORKS AGENCY
New Transportation System Improvement Area Fee ‐ Area B (Fund 033) $542,128.56  $575,521.51 New Transportation System Improvement Area Fee ‐ Area E (Fund 034) $1,538,387.78  $1,496,062.45 New Transportation System Improvement Area Fee ‐ Area F (Fund 035) $1,433,663.62  $1,878,238.51 Transportation System Improvement Area Fee ‐ Area A (Fund 041) $329,597.91  $700,551.81 Transportation System Improvement Area Fee ‐ Area B (Fund 042) $9,520.14  $9,592.17 Transportation System Improvement Area Fee ‐ Area C‐2 (Fund 048) $212,638.85  $214,247.74 Transportation System Improvement Area Fee ‐ Area G (Fund 049) $98,008.75  $98,750.31 Sewer Connection Fee (Fund 055) $10,945,598.42  $7,644,012.85 Water Connection Fee (Fund 060)  $0.00  $0.00
Drainage Assessment Fee ‐ Area 1 (Fund 221)  $965,245.51  $1,020,497.88 Drainage Assessment Fee ‐ Area 2 (Fund 222)  $225,883.07  $273,895.45 Drainage Assessment Fee ‐ Area 3 (Fund 223)  $418,551.16  $421,886.72 Drainage Assessment Fee ‐ Area 4 (Fund 224)  $454,191.60  $419,915.30 Drainage Assessment Fee ‐ Area 5 (Fund 225)  $254,557.52  $282,170.25 Drainage Assessment Fee ‐ Area 6 (Fund 226)  $216,752.54  $381,053.23 Transportation System Improvement JPA Area A (Fund 991)  $2,167,562.50  $2,611,036.54 PARKS, RECREATION & COMMUNITY SERVICES AGENCY
Residential Development District 1 (Fund 311)  $3,214,014.52  $3,288,547.02 Residential Development District 2 (Fund 312)  $3,526,458.91  $5,412,407.50 Residential Development District 3 (Fund 313)  $11,230,687.04  $13,236,091.24 Residential Development District 4 (Fund 314)  $524,330.55  $652,880.73 List the amount of fees collected and the interest earned.

DEVELOPMENT IMPACT FEES – FY 2021/2022  FEES

COLLECTED

INTEREST
EARNED
PUBLIC WORKS AGENCY
New Transportation System Improvement Area Fee ‐ Area B (Fund 033)
$29,137.38  $4,255.57
New Transportation System Improvement Area Fee ‐ Area E (Fund 034)
$34,403.16  $11,420.10
New Transportation System Improvement Area Fee ‐ Area F (Fund 035)
$582,197.97  $13,231.30
Transportation System Improvement Area Fee ‐ Area A (Fund 041) $366,372.60  $4,581.30 Transportation System Improvement Area Fee ‐ Area B (Fund 042) $0  $72.03 Transportation System Improvement Area Fee ‐ Area C‐2 (Fund 048) $0  $1,608.89 Transportation System Improvement Area Fee ‐ Area G (Fund 049) $0  $741.56 Sewer Connection Fee (Fund 055) ‐$815,742.73  $71,692.26 Water Connection Fee (Fund 060)  $83,061.06  $517.68
Drainage Assessment Fee ‐ Area 1 (Fund 221)  $47,710.02  $7,542.35 Drainage Assessment Fee ‐ Area 2 (Fund 222)  $46,147.96  $1,862.42 City Council 9 – 4 3/21/2023
DEVELOPMENT IMPACT FEES – FY 2021/2022  FEES

COLLECTED

INTEREST
EARNED
Drainage Assessment Fee ‐ Area 3 (Fund 223)  $787.46  $3,165.45 Drainage Assessment Fee ‐ Area 4 (Fund 224)  $129,782.53  $3,287.66 Drainage Assessment Fee ‐ Area 5 (Fund 225)  $25,599.20  $2,013.53 Drainage Assessment Fee ‐ Area 6 (Fund 226)  $162,430.68  $1,870.01 Transportation System Improvement JPA Area A (Fund 991)  $424,267.45  $19,206.59 PARKS, RECREATION & COMMUNITY SERVICES AGENCY
Residential Development District 1 (Fund 311)  $598,296.00  $22,748.30 Residential Development District 2 (Fund 312)  $2,897,010.00  $41,242.06 Residential Development District 3 (Fund 313)  $2,139,524.73  $95,217.09 Residential Development District 4 (Fund 314)  $120,212.67  $4,585.64 Provide an identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with the fees.

PUBLIC IMPROVEMENT EXPENDITURES – FY 2021/2022
TOTAL

EXPENDITURE

PERCENT
FUNDED BY
FEE
PUBLIC WORKS AGENCY
Transportation System Improvement Area Fee – Area E (Fund 034) 14‐6802 Warner Avenue Widening: Main to Oak Phase I  $3,698,344.75 0.21% 20‐6618 Warner Storm Drain Improvements: Phase 1  $1,532,846.10 7.16% Transportation System Improvement Area Fee – Area E (Fund 035) 14‐6802 Warner Avenue Widening: Main to Oak Phase I  $3,698,344.75 2.02% 17‐6883 Bristol Street & Memory Lane ‐ Intersection Widening  $439,881.28 17.28% Sewer Connection Fee (Fund 055)
06‐3510 Segerstrom/San Lorenzo Sewer Lift Station  $1,386,642.43 100.00% 18‐6616 Flower Street Sewer Main Improvements  $564,948.44 99.13% 19‐6430 Wright Street Sewer Main Improvements  $1,408.90 100.00% 21‐6446 Baker‐Glenwood Sewer    $640,860.52 94.90%
21‐6619 NE Annexation Sewer Improvements  $1,224.89 100.00% Water Connection Fee (Fund 060)
21‐6461 South Main Street Water Main Improvements  $4,137,264.09 2.02% Drainage Assessment Fee ‐ Area 3 (Fund 223)
19‐6617 D‐03 Channel Improvements at Alton Avenue  $617.35 100.00% Drainage Assessment Fee – Area 4 (Fund 224)
14‐6802 Warner Avenue Widening: Main to Oak Phase I  $3,698,344.75 3.24% 20‐6618 Warner Storm Drain Improvements: Phase 1  $1,532,846.10 3.09% PARKS, RECREATION & COMMUNITY SERVICES AGENCY
Parks Acquisition & Development – District 1 (Fund 311) 20‐2714 El Salvador Park Basketball Court  & Lighting  $449,035.08 55.47% 20‐2717 Riverview Ballfield Sport Lighting  $517,409.61 57.48% Parks Acquisition & Development – District 2 (Fund 312) 15‐2645 Santiago Park Gas House Area Improvements  $1,181,344.44 57.56% 18‐2688 Morrison Park Security Lighting  $23,719.35 100.00% City Council 9 – 5 3/21/2023
PUBLIC IMPROVEMENT EXPENDITURES – FY 2021/2022
TOTAL

EXPENDITURE

PERCENT
FUNDED BY
FEE
21‐2727 Cabrillo Park Irrigation Renovation  $86,966.67 100.00% 22‐2752 Stadium Synthetic Turf  $99,895.30 100.00%
22‐2753 Stadium Scoreboard  $161,700.68 100.00%
Parks Acquisition & Development – District 3 (Fund 313) 16‐2658 Santa Ana Zoo Giant River Otter Habitat  $1,039,965.36 100.00% 20‐2729 Standard & McFadden New Park  $164,810.10 16.15% 21‐2726 Pacific Electric Bike Trail Lighting Phase II  $1,569.80 100.00% 21‐2728 Sandpointe Park Security Lighting  $5,183.55 100.00% 21‐2740 Flower Street Bike Trail Renovation  $64,883.90 100.00% 22‐2759 Delhi Park Mini‐Pitch Soccer Field  $69,920.00 100.00% Parks Acquisition & Development – District 4 (Fund 314) 16‐2654 Thornton Park Restroom  ‐$3,751.87 100.00%
Provide an identification of an approximate date by which the construction of the public improvements will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in the City’s master plans, and the public improvement remains incomplete.

Projects are ongoing in accordance with the City’s approved Capital Improvement Program.

Provide a description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.

DEVELOPMENT IMPACT FEES – FY 2021/2022

INTERFUND
TRANSFER OR
LOAN
AMOUNT
PUBLIC WORKS AGENCY
New Transportation System Improvement Area Fee ‐ Area B (Fund 033) NONE New Transportation System Improvement Area Fee ‐ Area E (Fund 034) NONE New Transportation System Improvement Area Fee ‐ Area F (Fund 035) NONE Transportation System Improvement Area Fee ‐ Area A (Fund 041) NONE Transportation System Improvement Area Fee ‐ Area B (Fund 042) NONE Transportation System Improvement Area Fee ‐ Area C‐2 (Fund 048) NONE Transportation System Improvement Area Fee ‐ Area G (Fund 049) NONE Sewer Connection Fee (Fund 055) NONE
Water Connection Fee (Fund 060)
Interfund transfer to Fund 066 for Water Capital Projects Expenditure  $83,578.74 Drainage Assessment Fee ‐ Area 1 (Fund 221)  NONE
Drainage Assessment Fee ‐ Area 2 (Fund 222)  NONE
Drainage Assessment Fee ‐ Area 3 (Fund 223)  NONE  City Council 9 – 6 3/21/2023 DEVELOPMENT IMPACT FEES – FY 2021/2022

INTERFUND
TRANSFER OR
LOAN
AMOUNT
Drainage Assessment Fee ‐ Area 4 (Fund 224)  NONE
Drainage Assessment Fee ‐ Area 5 (Fund 225)  NONE
Drainage Assessment Fee ‐ Area 6 (Fund 226)  NONE
Transportation System Improvement JPA Area A (Fund 991)  NONE PARKS, RECREATION & COMMUNITY SERVICES AGENCY
Residential Development District 1 (Fund 311)  NONE
Residential Development District 2 (Fund 312)  NONE
Residential Development District 3 (Fund 313)  NONE
Residential Development District 4 (Fund 314)  NONE
City Council 9 – 7 3/21/2023
EXHIBIT A
City Council 9 – 8 3/21/2023
EXHIBIT A
Excerpt from FY 2021/22 Miscellaneous Fees Schedule, p. 104 City Council 9 – 9 3/21/2023
EXHIBIT B
Excerpt from FY 2021/22 Miscellaneous Fees Schedule, p. 39 City Council 9 – 10 3/21/2023
Finance and Management Services
www.santa-ana.org/finance
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA
92701 Staff Report
March 21, 2023
TOPIC: Award Aggregate Blanket Order Contracts for Promotional Items

AGENDA TITLE
Award Aggregate Blanket Order Contracts to Promotethis!, Graphic Printsource, Inc., Superior Promos, and QCORP Printing Solutions for Promotional Items in a Not-toExceed Aggregate Amount of $975,000 (Specification No. 23-024) (General Fund and Non-General Fund)

RECOMMENDED ACTION
Award aggregate blanket order contracts to vendors listed below for the purchase of promotional items on an as-needed basis in an annual amount not to exceed $195,000, with a total aggregate contract amount not to exceed $975,000, for an initial one-year term expiring on March 31, 2024, with provisions for four, one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney.

Graphic Printsource, Inc. Corona, CA
Promotethis! Huntington Beach, CA
QCORP Printing Solutions Loomis, CA
Superior Promos Brooklyn, NY

DISCUSSION
The City utilizes an assortment of promotional items for educational purposes and disperse information about the City of Santa Ana throughout the community, at various community and professional events. Promotional items are frequently distributed during community events sponsored by various City departments and agencies citywide, including Water Resources Division; Public Works Agency, Economic Development Division; Parks Recreation and Community Services Department; Human Resources Department; City Manager’s Office; and the Santa Ana Police Department. In addition, the Human Resources Department utilizes these products as incentives and prizes for participants who partake in the Commuter Services Program, as well as at any City of Santa Ana Employee event.

The Invitation for Bids (IFB) No. 23-024 was advertised on February 2, 2023, on the City Council 10 – 1 3/21/2023
Award Aggregate Blanket Order Contracts for Promotional Items March 21, 2023

City’s online bid and management publication system. A summary of the Invitation for Bid and bids received is as follows:
94 Vendors notified
6 Santa Ana vendors notified
26 Vendors downloaded the bid packet
13 Bids received
0 Bids received from Santa Ana Vendors
Bids were solicited, opened on February 16, 2023, and evaluated (Exhibit 1). The bids submitted by Promotethis! located in Huntington Beach, California, Graphic Printsource, Inc., located in Corona, CA, Superior Promos located in Brooklyn, NY, and QCORP Printing Solutions located in Loomis, CA were determined responsive to the specifications and meet the City’s requirements.

FISCAL IMPACT
Funds for the duration of the contract period, an aggregate amount not to exceed $195,000 annually, will be included in various departmental Miscellaneous Operating Expense account (no. 63001).

EXHIBIT

1. Abstract of Bids (23-024)
Submitted By: Kathryn Downs, Finance and Management Services Executive Director Approved By: Kristine Ridge, City Manager
City Council 10 – 2 3/21/2023
EXHIBIT 1

BIDDER LOCATION TOTAL
Promotethis! Huntington Beach, CA $3,981
Graphic Printsource, Inc. Corona, CA $6,079
Superior Promos Brooklyn, NY $6,744
QCORP Printing Solutions Loomis, CA $7,082
RED Swag Inc. Los Alamitos, CA $8,946
Geri's Screen Printing, LLC San Bernardino, CA $8,895
Snap Marketing Rancho Dominguez, CA $9,385
Image Concepts, Inc. Claremont, CA $9,973
Office Depot Signal Hill, CA $11,088

NON-RESPONSIVE BIDDERS
Frye Marketing
Nitsom Promotional
Manufacturing Corp
Cianco Designs
ABSTRACT OF BIDS 23-024: Promotional Items
(BID BASE TOTAL)
City Council 10 – 3 3/21/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 21, 2023
TOPIC: Purchase of a Custom Saw Trailer for the Public Works Water Resources Division

AGENDA TITLE
Award a Purchase Order to Sonsray Machinery, LLC in the amount of $51,681 for One Felling Custom Saw Trailer for the Public Works Water Resources Division (Specification No. 23-031) (Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of Purchase Order to Sonsray Machinery, LLC. for one Felling Custom Saw Trailer, in the amount of $46,681, plus a contingency amount of $5,000, for a total amount not to exceed $51,681, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.

The Public Works Agency Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The Water Resources Division is requesting to purchase a custom saw trailer to be utilized by the Water System Maintenance section. The product being requested is a custom-built, towbehind trailer that is designed to house and transport a walk-behind pavement saw. The Water System Maintenance crew will use the saw for precise removal of concrete and asphalt during the repair and maintenance of the City’s water system infrastructure. The trailer will also house a water tank and hose system, portable generator, task lighting, and storage for accessories, all of which will eliminate or reduce the need for additional equipment being transported to work sites.

Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint Powers Alliance) awarded a contract to Felling Trailers, Inc. (Contract No. 121918- FTS) for procurement of Heavy Equipment Trailers as a result of open, competitive bidding on behalf of its members, which includes government agencies. Sonsray Machinery, LLC is an authorized dealer of Vermeer Corporation and is extending the contract to the City.

City Council 11 – 1 3/21/2023
Purchase of Custom Saw Trailer
March 21, 2023

Utilizing the cooperative contract awarded to Felling Trailers, Inc. by way of Sonsray Machinery LLC for the purchase of the custom saw trailer, authorizes the City to make purchases through February 11, 2024, and is in accordance with the City’s existing Purchasing Guidelines.

FISCAL IMPACT
Funds are budgeted and available in the following account for FY 2022-23:

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit,
Account Description Amount
2022-23 06017641-66400 Water
Water System
Maintenance –
Machinery & Equipment
$51,681
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 11 – 2 3/21/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 21, 2023
TOPIC: Purchase and Installation of Synthetic Turf at the Dan Young Sports Complex

AGENDA TITLE
Award a Purchase Order to FieldTurf USA to provide and install Synthetic Turf at Field Nos. 1 and 3 at the Dan Young Sports Complex at Centennial Park in the amount of $2,970,859 (Specification No. 23-035) (Project 22-2766) (Non-General Fund))

RECOMMENDED ACTION

1. Authorize a one-time purchase and payment to FieldTurf USA to provide and install synthetic turf field at the Dan Young Sports Complex in the amount of $2,675,859, plus a contingency of $295,000 for a total amount not to exceed $2,970,859, subject to non-substantive changes approved by the City Manager and City Attorney.

2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $1,502,229 in funding for the Dan Young Synthetic Turf Fields Project (Project No. 22-2752).

DISCUSSION
Dan Young Sports Complex (DYSC) hosts a multitude of sporting events for the City and provides sports fields for athletes of all ages. Located in Centennial Park and composed of four large playing fields, DYSC continues to serve as a focal point for the sporting community (Exhibit 1). In 2004 and 2005, Field Nos. 2 and 4 were replaced with synthetic turf while the two other fields remained natural grass. The Dan Young Synthetic Turf project will replace the remaining, existing natural grass on Field No. 1 and 3 with the latest technology turf system which will enhance the field to optimum use.

Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint Powers Alliance) is a public agency that serves as a national municipal contracting agency to provide competitive procurement services to participating agencies. Sourcewell awarded a contract to FieldTurf USA (Sourcewell contract # 060518-FTU) as a result of an open competitive Request for Proposals solicitation on behalf of its members, which includes government agencies (Exhibit 2). The awarded contract is valid through August 7, 2023 and is in accordance with the City’s existing Purchasing Guidelines.

City Council 12 – 1 3/21/2023
Synthetic Turf for Dan Young Sports Complex
March 21, 2023

Staff recommends the use of FieldTurf USA and has included the proposal detailing this specific project scope (Exhibit 3). As part of the purchase, maintenance equipment is included and will be used to maintain the synthetic turf fields at Dan Young Sports Complex. Additionally, the purchase includes a 10-year warranty for both fields.

FISCAL IMPACT
The proposed cost of the project is $2,610,823.50 which includes removal of existing fields, purchase and installation of new synthetic turf, and painting of all sports lines.

The total delivery cost including contingency and construction engineering is estimated to be $3,320,859, which will be reflected in the amended FY 2022-23 CIP Sheet (Exhibit 4). Cannabis Public Benefit Funds ($1,002,229) were reallocated from Splash Pad Projects in order to cover the funding gap.

Project Item Total
FieldTurf USA Purchase Order $2,675,859
Contingency $295,000
Construction Engineering $350,000
Total Project Delivery Cost $3,320,859
Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.

Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.

Description
Amount
2022-
2023
01213020-66220
(22-2766)
Cannabis Public
Benefit Fund
PRCSA Youth
Services -
Improvements Other
Than Building
$3,020,859
2022-
2023
05113263-66220
(22-2766)
Capital Outlay
Fund
Park Improvements -
Improvements Other
Than Building
$300,000
TOTAL $3,320,859

EXHIBIT(S)

1. Location Map

2. FieldTurf USA Contract with Sourcewell

3. FieldTurf USA Proposal

4. Amended CIP Sheet FY 2022-23
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 12 – 2 3/21/2023
© 2012-2017 Digital Map Products. All rights reserved. 1 127 feet
Exhibit 1
City Council 12 – 3 3/21/2023
Exhibit 2
City Council 12 – 4 3/21/2023
Exhibit 2
City Council 12 – 5 3/21/2023
Exhibit 2
City Council 12 – 6 3/21/2023
Exhibit 2
City Council 12 – 7 3/21/2023
Exhibit 2
City Council 12 – 8 3/21/2023
Exhibit 2
City Council 12 – 9 3/21/2023
Exhibit 2
City Council 12 – 10 3/21/2023
Exhibit 2
City Council 12 – 11 3/21/2023
Exhibit 2
City Council 12 – 12 3/21/2023
Exhibit 2
City Council 12 – 13 3/21/2023
Exhibit 2
City Council 12 – 14 3/21/2023
Exhibit 2
City Council 12 – 15 3/21/2023
Exhibit 2
City Council 12 – 16 3/21/2023
Exhibit 2
City Council 12 – 17 3/21/2023
Exhibit 2
City Council 12 – 18 3/21/2023
Exhibit 2
City Council 12 – 19 3/21/2023
Exhibit 2
City Council 12 – 20 3/21/2023
Exhibit 2
City Council 12 – 21 3/21/2023
Exhibit 2
City Council 12 – 22 3/21/2023
Exhibit 2
City Council 12 – 23 3/21/2023
Exhibit 2
City Council 12 – 24 3/21/2023
Exhibit 2
City Council 12 – 25 3/21/2023
Exhibit 2
City Council 12 – 26 3/21/2023
Exhibit 2
City Council 12 – 27 3/21/2023
Exhibit 2
City Council 12 – 28 3/21/2023
Exhibit 2
City Council 12 – 29 3/21/2023
Letter of Agreement
To Extend the Contract
Between
FieldTurf USA, Inc.
7445 Cote-de-Liesse Road, Suite 200
Montreal, QC H4T 1G2 Canada
And

Sourcewell
202 12th Street NE
Staples, MN 56479
Phone: (218) 894-1930

The Vendor and Sourcewell have entered into an Agreement (Contract #060518-FTU) for the procurement of Athletic Surfaces with Related Materials, Supplies, Installation and Services.

This Agreement has an expiration date of August 7, 2022, but the parties may extend the Agreement for one additional year by mutual consent.

The parties acknowledge that extending the Agreement for another year benefits the Vendor, Sourcewell and Sourcewell’s members. The Vendor and Sourcewell therefore agree to extend the Agreement listed above for a fifth year. This existing Agreement will terminate on August 7, 2023. All other terms and conditions of the Agreement remain in force.

Sourcewell
By: ___________________________________________, Its: Director of Operations & Procurement/CPO

Name printed or typed: Jeremy Schwartz___________________________________________

Date

FieldTurf USA, Inc.

By: ___________________________________________, Its: _________________________

Name printed or typed: _________________________________________________________ Date









 





 
















 







Exhibit 2
City Council 12 – 30 3/21/2023
Exhibit 2
City Council 12 – 31 3/21/2023

COOP PRICING PROPOSAL

CENTENNIAL REGIONAL PARK
February 15, 2023
FieldTurf USA, Inc. is pleased to present the following proposal. FieldTurf pricing is based on the Sourcewell contract (formerly NJPA). Sourcewell provides predetermined preferential pricing through approved vendors. Since the products have already been bid at the national level, individual municipalities do not have to duplicate the bidding process per Sourcewell Contract # 060518-FTU.

Click on the following Sourcewell hyperlink for contract due diligence documentation: Sourcewell Dan Young Sports Complex Quantity Units Unit Price Total Project Start up
1 Coordination/ Project Management 1 LS $12,500.00 $12,500.00 2 SWPPP Permit/ Site requirements 1 LS $7,500.00 $7,500.00

Subtotal Project start up $20,000.00

Sitework
3 Civil Scope (Description Below) 166,985 SF $8.71 $1,453,855.08

Subtotal Sitework $1,453,855.08

Synthetic Turf
4 FieldTurf Super Elite Vertex Prime with Core 2.5" 166,985 SF $5.48 $914,559.77 5 CoolPlay heat reducing infill 166,985 SF $0.89 $148,616.65 6 Football numbers & arrows 1 LS $7,500.00 NO CHARGE
7 Football hashmarks 1 LS $7,500.00 NO CHARGE
8 Football media restraining lines 1 LS $7,500.00 NO CHARGE 9 Soccer markings 2 LS $6,000.00 NO CHARGE
10 Mini soccer markings 2 LS $6,000.00 NO CHARGE
11 FieldTurf Maintenance Equipment; GroomRight &
FieldSweep (1-set) 1 LS $10,000.00 $10,000.00
Exhibit 3
City Council 12 – 32 3/21/2023

COOP PRICING PROPOSAL
12 A 10-year 3rd party pre-paid insured warranty on the FieldTurf artificial grass surface 1 LS INCLUDED INCLUDED 13 Taxes 1 LS $63,792.00 $63,792.00

Subtotal Synthetic Turf $1,136,968.42

14 Performance & Payment Bonds 1 LS $33,035.29 $33,035.29 15 Design fee 1 LS $32,000.00 $32,000.00

Dan Young Sports Complex TOTAL $2,675,858.79

PRODUCT DETAILS
FieldTurf, the worldwide leader in artificial turf, is pleased to offer the FieldTurf Vertex Prime with Core and CoolPlay (FTVTC-1-CP), with the following product characteristics:

VERTEX PRIME CORE WITH COOLPLAY
Pile Height: 2.5 Inches
Infill Weight: 6.2lbs sand, 2.4lbs Cryogenic Rubber & 0.6lbs CoolPlay per sq.ft.

Pile Weight: 47 oz/yd2
Total System Weight: 1393 oz/yd2
FieldTurf has taken the necessary steps to ensure that your project will run smoothly and that the quality promised will be the quality delivered.

CIVIL SCOPE INCLUDES:

Pricing is based upon Fieldturf plans dated 01/27/23. Pricing includes:
a) General conditions to include equipment mobilizations, construction staking, temporary bathrooms as needed, rumble plates at field entrance, onsite supervision, erosion control BMPs. b) Demolition onsite per plansheet L-3 & L-4 to include goalposts, storm drain line and catch basin as noted, capping of irrigation, removing of irrigation laterals as needed, demo asphalt paving. c) Earthwork to include removal of existing sod (assumed 3”), cut/fill site to balance site, finish grade subgrade of field.
d) Drainage per plansheet L-7 & L-8 to include perforated collectors (6” & 8”) per plans, nyloplast basins, connection to existing storm drain outlet pipe, 1”x12” flat tile. e) Synthetic turf base to include soil separation fabric, composite nailer board at perimeter for turf attachment, Furnish & install 6” permeable base course, fine grade fields to within Fieldturf tolerances.

Exhibit 3
City Council 12 – 33 3/21/2023

COOP PRICING PROPOSAL
f) Concrete to include 6”x12” perimeter curb per plans (existing concrete mowband and existing concrete wall to be used at header board attachment point), concrete walkway and patch back per plans, concrete retaining curb (36” high) per plans. g) Furnish & install one set (1 pair) of goalposts per plans. h) Irrigated lawn restoration per plans.
i) Asphalt patch (150 SF).

PRICE DOES NOT INCLUDE:
a) Unless otherwise specified, the price does not include any G-max testing. b) Any alteration or deviation from specifications involving extra costs, which alteration or deviation will be provided only upon executed change orders, and will become an extra charge over and above the offered price.
c) Site security.
d) Silt fencing and any other fencing.
e) Boring for utilities.
f) Any electrical work.
g) Unsuitable soils: once subgrade has been established, a proof roll will be performed to ensure the structural stability of the soils; in the event that unsuitable soils are encountered, a price to remedy these areas can be provided by FieldTurf. No soil boring report provided at time of bid. h) Asphalt paving.
i) Re-routing or relocation of irrigation mainline.
j) Installation of manholes, junction boxes, gabions, concrete rip rap, storm drainage not related to the field construction, grate inlets and reinforced concrete pipe. k) Relocation, removal and repair of existing utilities not limited to electrical conduits, power poles, water, sewer, gas, cable, telephone, owner placed conduits and/or communication feeds within the field of play.
l) Repair or resurfacing existing asphalt parking lot if damaged by truck traffic. m) Turf establishment or grow-in.
n) Permit fees, Inspection fees.
o) Anything not explicitly noted in the inclusions.

The price is valid for a period of 90 days. The price is subject to increase if affected by an increase in raw materials, freight, or other manufacturing costs, a tax increase, new taxes, levies or any new legally binding imposition affecting the transaction. The parties recognize that the impacts of the COVID-19 pandemic are currently unpredictable and could lead to limitations in labor availability and delays in the supply and delivery of materials, equipment or products.

In addition, as these contingencies have not been factored into this proposal; materials, equipment and/or products to be used in performing the work may become subject to a price increase. Accordingly, it is acknowledged that the seller/FieldTurf shall (a) not be subject to any damages for any delay due to events beyond its control and, (b) be allowed an equitable adjustment of the time and/or of the price of this proposal or any contractual document resulting therefrom. Please note that the seller/FieldTurf shall use its best efforts to ensure that it fulfills its commitments and will strive to minimize any negative impacts as they may arise. Thank you for your kind understanding.

Exhibit 3
City Council 12 – 34 3/21/2023

COOP PRICING PROPOSAL
Please feel free to reach out to any member of our project team with questions about our offer:

Sara Marinelli Tim Coury
Project Manager Regional Vice-President
(514) 799-8864 (760) 310-2139
[email protected] [email protected]
Thank you again for your interest in FieldTurf, we look forward to working with you.

The present proposal serves to provide an overview of the terms and conditions governing the business relationship between the parties for the completion of the above-referenced transaction. The parties hereby undertake to subsequently formalize their agreement by signing a more detailed agreement and/or purchase order (“Contract”) and as such the amount listed herein shall be an estimate which will be formalized in said Contract.

By its signature(s) below, the customer acknowledges having read and accepted this proposal and undertakes to be bound by it.

Per: Marie-Christine Raymond, Owner (Signature)
Vice President of Customer Operations
FieldTurf USA, Inc. / Tarkett Sports Canada, Inc.

Printed Name and Title
FieldTurf USA, Inc. holds the Cooperative Purchase contract, any PO for Contract must be made out to FieldTurf USA, Inc. 175 N Industrial Blvd NE. Calhoun, GA 30701 If you have questions regarding the FieldTurf and Beynon SmartBuy Cooperative Purchasing Program, please contact Eric Fisher at: [email protected].

Exhibit 3
City Council 12 – 35 3/21/2023

COOP PRICING PROPOSAL
a) This bid proposal and its acceptance is subject to
strikes, accidents, delays beyond our control and
force majeure.
b) FieldTurf’s preferred payment terms are as
follows: (i) 50% of the Price upon Customer’s
execution of contract; (ii) 40% of the Price upon
shipment of materials from FieldTurf’s
manufacturing facility; and (iii) Remaining balance
of ten percent (10%) upon substantial completion
of the field, which shall be achieved when
Customer is able to use the field for its intended
purpose, even if punchlist items remain and the
Certificate of Completion has not been executed
by Customer.
c) Accounts overdue beyond 30 days of invoice
date will be charged at an interest rate of 10%
per annum.
d) FieldTurf requires a minimum of 21 days after
receiving a fully executed contract or purchase
order and final approvals on shop drawings to
manufacture, coordinate delivery and schedule
arrival of installation crew. Under typical field size
and scenario, FieldTurf further requires a minimum
of 28 days per field to install the Product subject to
weather and force majeure
e) FieldTurf requires a suitable staging area. Staging
area must be square footage of field x 0.12, have a
minimum access of 15 feet wide by 15 feet high, and,
no more than 100 ft from the site. A 25 foot wide by
25 foot long hard or paved clean surface area
located within 50 feet of the playing surface shall be
provided for purposes of proper mixing of infill

CONDITIONS
Notwithstanding any other document or agreement entered into by FieldTurf in connection with the supply and installation only of its product pursuant to the present bid proposal, the following shall apply:
material. Access to any field will include suitable
bridging over curbs from the staging area to permit
suitable access to the field by low clearance vehicles.

Staging area surface shall be suitable for passage
with motor vehicles used to transport materials to the
site and/or staging area. FieldTurf shall not be liable for any damages to the staging area or its surface
unless such damages are caused by FieldTurf’s
intentional misconduct or negligence.
f) This proposal is based on a single mobilization. If
the site is not ready and additional mobilizations
are necessary, additional charges will apply.
g) Upon substantial completion of FieldTurf’s
obligations, the Customer shall sign FieldTurf’s
Certificate of Completion in the form currently in
force; to accomplish this purpose, the Customer will
ensure that an authorized representative is present
at the walk-through to determine substantial
completion and acceptance of the field, which may
include a list of punch list items.
h) FieldTurf shall not be a party to any penalty clauses and/or liquidated damages provisions.
i) FieldTurf shall be entitled to recover all costs and expenses, including attorney fees, associated with
collection procedures in the event that FieldTurf
pursues collection of payment of any past
due invoice.
j) All colors are to be chosen from FieldTurf’s
standard colors.

THE TARKETT SPORTS FAMILY - LEADERS IN SPORTS SURFACING Exhibit 3
City Council 12 – 36 3/21/2023
CITY OF SANTA ANA FY 22/23CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

The Dan Young Soccer Complex Synthetic Turf project will replace the remaining, existing natural grass on Fields #1 and #3 with the latest technology turf system which will enhance the field to optimum use.

PROJECT NEED:

Dan Young Sports Complex (DYSC) hosts a multitude of sporting events for the City and provides sports fields for athletes of all ages.

Located in Centennial Park and comprised of four (4) large playing fields, DYSC continues to serve as a focal point for the sporting community (Exhibit 1). All fields were initially natural grass, but Fields #2 and #4 were replaced with synthetic turf in 2004 and 2005.

PROJECT TITLE:

Dan Young Soccer Complex
Synthetic Turf
PROJECT CATEGORY:

City & Park Facility Improvements
Park Facility

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Parks, Rec. & Community Services Administration Sean Thomas, Senior Civil Engineer 27-Feb-2023 PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 2,675,859 - - - - - -
Contingency 295,000 - - - - - -
Engineering 531,370 - - - - - -
TOTAL 3,502,229 - - - - - -
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Cannabis 3,202,229 - - - - - -

CAPITAL OUTLAY/CELL
TOWER
300,000 - - - - - -
TOTAL 3,502,229 - - - - - -
Exhibit 4
City Council 12 – 37 3/21/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 21, 2023
TOPIC: Time Extension of Measure M2 CTFP Grant Funds

AGENDA TITLE
Approve Submittal of Request for Time Extension of the Measure M2 Comprehensive Transportation Funding Program for Fairview Avenue Improvements from 9th Street to 16th Street and Fairview Street Improvements from Monte Carlo Drive to Trask Avenue (Project No. 15-6827 and 23-6701) (Non-General Fund)

RECOMMENDED ACTION
Authorize the Public Works Agency to request a two-year time extension of Measure M2 Comprehensive Transportation Funding Program funding for Fairview Avenue Improvements from 9th Street to 16th Street project (21-SNTA-ACE-3996) and for Fairview Street Improvements from Monte Carlo Drive to Trask Avenue. (22-SNTAACE-4020).

DISCUSSION
The Fairview Avenue Improvements from 9th Street to 16th Street project, and the Fairview Street Improvements from Monte Carlo Drive to Trask Avenue project were awarded a total of $4,546,590 in funds by the Orange County Transportation Authority (OCTA) Measure M2 Comprehensive Transportation Funding Program (CTFP) for Fiscal Year 2022-23. Both projects’ scopes include widening the roadway from the existing four lanes to six lanes to provide adequate vehicular capacity within the City’s northern limits in addition to sidewalks, wheel chair ramps, raised medians, and traffic signal modifications.

The Fairview Avenue Improvements from 9th Street to 16th Street project is currently in the design phase of the project. In accordance with CTFP guidelines, the construction contract for this project must be awarded by June 30, 2023. Despite diligent efforts to advance this project to the construction phase, additional time is required to secure matching funds to close the funding gap due to inflation.

The Fairview Street Improvements from Monte Carlo Drive to Trask Avenue project is currently in the design phase of the project. In accordance with CTFP guidelines, the design contract for this project must be awarded by June 30, 2023. Despite diligent City Council 13 – 1 3/21/2023
Request for Delay for Measure M2 CTFP Funds
March 21, 2023

efforts to finalize the design phase of this project, additional time is required to finalize the project plans and specifications before a construction contract can be awarded.

CTFP guidelines provide a one-time, two-year extension of Measure M2 CTFP funding, which will allow sufficient time to complete the outstanding project preparations for construction. Approval of this request will safeguard against a potential lapse in grant funding. The table below summarizes the request:

FISCAL IMPACT
If the Recommended Action is not approved, the City will relinquish $4,546,590 in awarded construction grant funding that will expire.

Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
Project Name Resolution for
Application
Funding
Amount
OCTA Board
Approval /
Programmed
FY
Extension
Request
Fairview Ave.

Improvements from 9th
Street to 16th Street
November 17, 2020
Res. No. 2020-084
$3,721,590 May, 2021
FY 2022-23
2-yr Time
Extension
Fairview St. Improvements
from Monte Carlo Dr. to
Trask Ave.

November 16, 2021
Res. No. 2021-068
$825,000 May, 2022
FY 2022-23
2-yr Time
Extension
City Council 13 – 2 3/21/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 21, 2023
TOPIC: Lincoln Avenue Water and Sewer Main Improvements

AGENDA TITLE
Approve an Amendment to the Project Cost Analysis to Add $343,000 to an Existing Construction Contract with Big Ben, Inc. for a Revised Estimated Project Delivery Cost of $2,343,000, for the Lincoln Avenue Water and Sewer Main Improvements Project (Project Nos. 22-6468 and 22-6620) (Non-General Fund)

RECOMMENDED ACTION
Approve an amendment to the Project Cost Analysis to reflect the new amount of $571,235 for project contingency for unanticipated or unforeseen work, for a total construction delivery cost of $2,343,000, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
On April 19, 2022, the City Council authorized the award of a construction contract to Big Ben, Inc. to construct new Water, Sewer, and Street Improvements (Exhibit 1).

During construction, unforeseen obstructions were found underground that required removal to continue with the underground water and sewer improvements. The project is located next to a railroad track where miscellaneous concrete slab, rebar, and box culvert were buried under Lincoln Avenue and were in the way of the new water and sewer line alignment and street improvement. As a result of the extensive excavations caused by the unforeseen obstructions, the National Pollutant Discharge Elimination System (NPDES) regulations were triggered, requiring the project to add a stormwater treatment unit “filterra” to treat the water runoff into the City storm drain.

Approval of the recommended action will allow completion of the project including change orders and additional required work. The recommended action will increase the contract project contingency by $343,000, thereby increasing the total estimated construction delivery cost to $2,343,000, as summarized in the table below:

Project Item Current Total New Total
Construction Contract $1,453,765 $1,453,765
Construction, Administration, Inspection, Testing $218,000 $218,000 Contingencies $228,235 $571,235
Water Engineering $100,000 $100,000
TOTAL CONSTRUCTION DELIVERY COST $2,000,000 $2,343,000
City Council 14 – 1 3/21/2023
Lincoln Avenue Water and Sewer Main Improvements
March 21, 2023

FISCAL IMPACT
Funds for this action have been transferred from previously appropriated funds for the Fisher Park Neighborhood Water Improvements Project (Project No. 19-6429) to the Lincoln Avenue Water and Sewer Main Improvements Project (Project Nos. 22-6468 and 22-6620) and are available for expenditure in the current Fiscal year 2022-23 as shown below:

Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit -
Account No.

Description
Amount
Prior Authorized Funds
2021-22 06617647-66301
(22-6468)
Acquisition &
Construction
Water Utility Capital
Projects, Water
Capital Project
$1,643,000
2021-22 05417647-66220
(22-6620)
Sanitary Sewer
Capital
Capital Recovery
Charges,
Improvements Other
than Building
$700,000
Total Contract Amount $2,343,000

EXHIBIT(S)

1. Location Map
Submitted By: Nabil Saba, P. E., Executive Director - Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 14 – 2 3/21/2023
PWA

SANTA ANA

PUBLIC WORKS AGENCY
Project Nos. 22-6468 & 22-6620:

Lincoln Avenue Water & Sewer Improvements
Exhibit 1

PROJECT

LOCATION
City Council 14 – 3 3/21/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 21, 2023
TOPIC: Downtown Flood Reduction and Stormwater Infiltration Project

AGENDA TITLE
Approve Appropriation Adjustments and Award a Construction Contract to GMZ Engineering, Inc. in the Amount of $4,642,644 for the Downtown Flood Reduction and Stormwater Infiltration Project with an Estimated Construction Delivery Cost of $5,640,000 (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment to recognize an additional $1.25 million in Proposition 68 Urban Flood Protection (UFP) grant funding from the California Natural Resources Agency into the Public Works Agency Enterprise Capital Grants, Direct Revenue Account and appropriate the same amount into the California Natural Resources Agency Urban Flood Protection, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Approve an appropriation adjustment to recognize $900,000 of prior year fund balance in the Federal Clean Water Protection fund, Prior Year Carryforward revenue account and appropriate the same amount into the Federal Clean Water Protection Enterprise, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to add $1.25 million of Proposition 68 Urban Flood Protection Grant Program funding and $900,000 of Federal Clean Water Protection Enterprise funding for the Downtown Flood Reduction and Stormwater Infiltration Project (22-6622).

4. Award a construction contract to GMZ Engineering Inc., the lowest responsible bidder, in accordance with the base bid plus bid alternate in the amount of $4,642,644, for construction of the Downtown Flood Reduction and Stormwater Infiltration Project, for the term beginning March 21, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.

City Council 15 – 1 3/21/2023
Downtown Flood Reduction and Stormwater Infiltration Project March 21, 2023

5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $5,640,000, which includes $4,642,644 for the construction contract, $552,356 for contract administration, inspection and testing, and a $445,000 project contingency for unanticipated or unforeseen work.

DISCUSSION
This Downtown Flood Reduction and Stormwater Infiltration Project features the upgrade of storm drain infrastructure along East 3rd Street, between Main Street and French Street, and the construction of a subsurface stormwater infiltration system underneath the City-owned parking lot at 3rd Street and Bush Street (Exhibit 1). The project also includes drought-tolerant landscaping, reconstruction of the City-owned parking lot, paving, and interpretive signage to promote stormwater management. This project will help reduce flooding Downtown, increase local water supplies, and improve water quality in the Newport Bay watershed.

Public Outreach and Contractor Participation
This project was originally advertised for bid on November 8, 2022, with bids due on December 6, 2022. To provide an opportunity for local vendors to submit bids, the City notified 1,494 regional vendors via PlanetBids, many of which are Santa Ana based. Six vendors requested bidding documents, and a total of six bids were received. Bids were not received from any Santa Ana contractors.

As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on November 14, 2022 and November 23, 2022. The project was also advertised in PlanetBids from November 8, 2022 through December 6, 2022. Bids were received electronically via PlanetBids on December 6, 2022.

Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 GMZ Engineering, Inc. Westlake Village, CA $4,458,844 2 Big Ben Inc. Irvine, CA $4,763,888
3 Boudreau Pipeline Corporation Corona, CA $5,039,548
4 Excel Paving Co Long Beach, CA $5,179,765
5 mmc, inc La Palma, CA $5,594,943
6 Access Pacific, Inc. Pasadena, CA $6,180,861.78
A total of six bids were received, all of which were deemed responsive. GMZ Engineering, Inc. submitted the lowest responsive base bid in the amount of $4,642,644 City Council 15 – 2 3/21/2023
Downtown Flood Reduction and Stormwater Infiltration Project March 21, 2023

(Exhibit 2). As specified in the bid documents, the lowest bid shall be determined by the Base Bid. Alternate bid items were also included for additional paving and striping work.

In the past five years, GMZ Engineering, Inc. has not performed any work for the City.

Based on the bid analysis and a contractor reference check, staff recommends awarding the construction contract to GMZ Engineering, Inc. in the amount of the Base Bid + Bid Alternatives, totaling $4,642,644 (Exhibit 3).

Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following:
construction management; inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $5,640,000.

The original grant agreement for this project with the California Natural Resources Agency (CNRA) included $3.8 million of Prop 68 Urban Flood Protection (UFP) grant funding. Due to elevated construction costs, staff was successful at obtaining an additional $1.25 million from CNRA to deliver the project.

Project Item Total
Construction Contract $4,642,644
Construction Administration, Inspection, Testing $552,356 Contingencies $445,000
TOTAL CONSTRUCTION DELIVERY COST $5,640,000
Approval of the amendment to the FY 2022-23 Capital Improvement Program (Exhibit 5) will officially incorporate the additional funding for the project into the CIP program.

ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER2022-95 was filed for the project.

FISCAL IMPACT
This project was originally authorized on January 18, 2022 in the FY 2021-22 CIP as Project No. 22-6622, with a total project budget of $3,800,000. With approval of the $1.25 million and $900,000 Appropriation Adjustments, the new total project budget will be $5,950,000. As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $5,640,000, which includes construction, contract administration, inspection, testing, and an authorized contingency.

City Council 15 – 3 3/21/2023
Downtown Flood Reduction and Stormwater Infiltration Project March 21, 2023

The current fiscal year funding is available in the FY 2022-23 budget and future fiscal year funding will be included in the proposed budgets for City Council consideration.

Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit - Account
No. Description Amount
Prior Authorized Funds
2021-22 16417644-66220
(22-6622)
PWA
Enterprise
Capital Grants
CNRA Urban Flood
Protection, Improvements
Other Than Building
$3,800,000
Appropriation Adjustments
2022-23 16417644-66220
(22-6622)
PWA
Enterprise
Capital Grants
CNRA Urban Flood
Protection, Improvements
Other Than Building
$1,250,000
2022-23 05717640-66220
(22-6622)
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Improvements Other Than
Building
$900,000
Total $5,950,000

EXHIBIT(S)

1. Location Map

2. Bid Proposal

3. Construction Contract

4. Cost Analysis

5. FY 2021-22 CIP Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 15 – 4 3/21/2023
PWA

SANTA ANA
PUBLIC WORKS AGENCY Project No. 22-6622:

Downtown Flood Reduction & Stormwater
Infiltration
Exhibit 1
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Construction Contract $4,642,644
Contract Administration, Inspection and Testing $552,356 Contingencies $445,000
TOTAL ESTIMATED CONSTRUCTION COSTS $5,640,000
CONSTRUCTION OF PROJECT NO. 22-6622: DOWNTOWN FLOOD REDUCTION

AND STORMWATER INFILTRATION PROJECT

COST ANALYSIS
City Council 15 – 19 3/21/2023
CITY OF SANTA ANA FY 22/23CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Upgrade existing stormdrain infrastructure along 3rd Street, installation of a subsurface stormwater infiltration system, and redevelopment of a City-owned parking lot to include stormwater Best Management Practices (BMPs), drought tolerant landscaping, and interpretive signage.

PROJECT NEED:

The City experiences significant flooding during intense rain events, particularly in the Downtown area. The multi-benefit project will help alleviate flooding via the reconstruction and upgrade of the existing stormdrain infrastructure along 3rd Street, and construction of a subsurface infiltration system that will capture and infiltrate stormwater.

PROJECT TITLE:

Downtown Flood Reduction &
Stormwater Infiltration Project
PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Storm Drain/Water Quality

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Public Works CIP Engineering Craig Foster, NPDES Manager 28-Feb-2023 PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 2,150,000 - - - - - -
Engineering - - - - - - -
Planning - - - - - - -
TOTAL 2,150,000 - - - - - -
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 CNRA Urban Flood Protection 1,250,000 - - - - - -
FED CLEAN WATER 900,000 - - - - - -
TOTAL 2,150,000 - - - - - -
City Council 15 – 20 3/21/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 21, 2023
TOPIC: Agreements for On-Call Environmental Services

AGENDA TITLE
Approve Agreements with Tetra Tech, Inc., Dudek, and ECORP Consulting Inc. for OnCall Environmental Services in aggregate amounts not to exceed $2,450,000, for up to five-year terms (Non-General Fund)

RECOMMENDED ACTION

1. Authorize the City Manager to execute agreements with Tetra Tech, Inc., Dudek, and ECORP Consulting Inc., to provide On-Call Environmental Services on as needed basis: federal contract in an aggregate amount not to exceed $950,000 for a three-year term beginning March 21, 2023 and expiring March 20, 2026, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney.

2. Authorize the City Manager to execute agreements with Tetra Tech, Inc., Dudek, and ECORP Consulting Inc, to provide On-Call Environmental Services on as needed basis: non-federal contract aggregate amount not to exceed $1,500,000 for a three-year term beginning March 21, 2023 and expiring March 20, 2026, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
On September 23, 2021, the Public Works Agency (PWA) released Request for Proposals (RFP) No. 21-105, by which it sought the services of a professional engineering firm to provide On-Call Environmental services on an as-needed or “on-call” basis. The RFP was advertised on the City’s online procurement management and publication system, with Proposals due on October 21, 2021. Eight proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the responding firms and their ranking:

Firm City Rank
Tetra Tech, Inc. Irvine, CA 1
Dudek San Juan Capistrano, CA 2
ECORP Consulting, Inc. Santa Ana, CA 3
City Council 16 – 1 3/21/2023
Agreement with Tetra Tech, Inc., Dudek, and ECORP Consulting, Inc.

March 21, 2023

Approval of the recommended action will authorize two sets of consultant agreements for future task orders, depending on the project funding source. For grant-funded projects that require adherence to Caltrans Architecture and Engineering (A&E) requirements, task orders will be issued on the Caltrans version of the on-call agreement (Exhibits 1-3). All other task orders that are funded with local or discretionary funds will utilize the standard version of the consultant agreement (Exhibits 4-6).

Based upon the scope of work and selection criteria outlined in RFP 21-105, staff recommends awarding two sets of agreements for each firm listed: one to provide environmental services per Caltrans requirements, and the others to provide services not subject to Caltrans requirements. The firms’ proposals demonstrated that they have the necessary capacity and expertise to complete the required services. The consultant’s rates are reasonable and within industry standard, the teams’ qualifications are appropriate, and the proposals were determined to provide the best value for the City.

FISCAL IMPACT
There is no fiscal impact at this time. PWA will follow the established on-call services process during the FY 2023-24 - FY 2025-26 contractual term for requesting necessary fiscal review and authorization. Prior to utilizing the on-call services for any of these future task orders, PWA staff must receive Finance and Management Services Agency approval of funding and project activities to be used to ensure funds are available under the authorization limit of $950,000 for any federally funded projects, and under the shared $1,500,000 aggregate for any projects using local or discretionary funds. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued. The current fiscal year funding is available in the FY 22-23 budget and future fiscal year funding will be included in the proposed budgets for City Council consideration.

EXHIBIT(S)

1. Agreement with Tetra Tech, Inc., for On-Call Environmental Services– Caltrans Version

2. Agreement with Dudek for On-Call Environmental Services – Caltrans Version

3. Agreement with ECORP Consulting, Inc., for On-Call Environmental Services – Caltrans Version

4. Agreement with Tetra Tech, Inc., for On-Call Environmental Services

5. Agreement with Dudek for On-Call Environmental Services

6. Agreement with ECORP Consulting, Inc., for On-Call Environmental Services Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 16 – 2 3/21/2023

AGREEMENT TO PROVIDE ON-CALL ENVIRONMENTAL SERVICES
THIS AGREEMENT is made and entered into this 21st day of March, 2023 by and between, Tetra Tech, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On September 23, 2021 the City issued a Request for Proposal (“RFP”) No. 21-105, by which it desired to retain a consultant having special skill and knowledge in the field of Environmental Services on an “on-call” basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 21-105.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 21-105, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 21-105 and is attached hereto and fully incorporated herein by this reference as Exhibit A, and as more specifically set forth in Consultant’s proposal (excluding fee and cost proposal and resumes), which is attached hereto and fully incorporated herein by this reference as Exhibit B.

2. ALLOWABLE COSTS AND PAYMENTS
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee and Cost Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit C. Consultant is one of three (3) separate consultants selected to provide services on an on-call basis under RFP 21-105. The total compensation for services provided by all consultants selected under RFP 21-105 shall not exceed the shared aggregate amount of $950,000.00 during the term of this Agreement, including any extension periods as set forth in Section 4, below.

EXHIBIT 1
City Council 16 – 3 3/21/2023

b. Consultant’s Fee and Cost Proposal is attached hereto and fully incorporated herein as Exhibit C. The specified hourly rates shall include direct salary costs, employee benefits, overhead, and fees. These rates are not adjustable for the performance period set forth in this Agreement. In addition, Consultant will be reimbursed for incurred (actual) direct costs other than salary costs that are in the fee and cost proposal and identified in the fee and cost proposal, and in the executed Task Order. c. Specific projects will be assigned to Consultant through issuance of Task Orders.

After a project to be performed under this Agreement is identified by City, City will prepare a draft Task Order less the cost estimate. A draft Task Order will identify the scope of services, expected results, project deliverables, period of performance, project schedule and will designate a City Project Coordinator. The draft Task Order will be delivered to Consultant for review. Consultant shall return the draft Task Order within ten (10) calendar days along with a Cost Estimate, including a written estimate of the number of hours and hourly rates per staff person, any anticipated reimbursable expenses, overhead, fee if any, and total dollar amount.

After agreement has been reached on the negotiable items and total cost, the finalized Task Order shall be signed by both City and Consultant. d. Task Orders may be negotiated for a lump sum (Firm Fixed Price) or for specific rates of compensation, both of which must be based on the labor and other rates set forth in Consultant’s Cost Proposal.
e. Reimbursement for transportation and subsistence costs shall not exceed the rates as specified in the approved Cost Proposal.
f. When milestone cost estimates are included in the approved Cost Proposal, Consultant shall obtain prior written approval for a revised milestone cost estimate from City before exceeding such estimate.
g. Progress payments for each Task Order will be made monthly in arrears based on services provided and actual costs incurred.
h. Consultant shall not commence performance of work or services until this Agreement has been approved by City, and notification to proceed has been issued by City. No payment will be made prior to approval or for any work performed prior to approval of this Agreement.
i. A Task Order is of no force or effect until returned to City and signed by an authorized representative of City. No expenditures are authorized on a project, and work shall not commence until a Task Order for that project has been executed by City.

City Council 16 – 4 3/21/2023

j. Consultant will be reimbursed, as promptly as fiscal procedures will permit upon receipt by City of itemized invoices in triplicate. Separate invoices itemizing all costs are required for all work performed under each Task Order. Invoices shall be submitted no later than 45 calendar days after the performance of work for which Consultant is billing, or upon completion of the Task Order. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this Agreement number, project title, and Task Order number. Credits due to City that include any equipment purchased under the Equipment Purchase provision of this Agreement must be reimbursed by Consultant prior to the expiration or termination of this Agreement. Invoices shall be mailed to City at the following address: City of Santa Ana, Public Works Agency M-36, 20 Civic Center Plaza, P.O. Box 1988, Santa Ana, CA 92702.
k. The period of performance for Task Orders shall be in accordance with dates specified in the Task Order. No Task Order will be written which extends beyond the expiration date of this Agreement.
l. The total amount payable by City for an individual Task Order shall not exceed the amount agreed to in the Task Order, unless authorized by contract amendment. m. If the Consultant fails to satisfactorily complete a deliverable according to the schedule set forth in a Task Order, no payment will be made until the deliverable has been satisfactorily completed.
n. Task Orders may not be used to amend this Agreement and may not exceed the scope of work under this Agreement.
o. The total amount payable by City for all Task Orders resulting from this Agreement shall not exceed an aggregate amount of $950,000.00. It is understood and agreed that there is no guarantee, either expressed or implied, that this dollar amount will be authorized under this Agreement through Task Orders. p. Consultant shall submit progress reports on each specific project in accordance with the Task Order. These reports shall be submitted at least once a month. The report should be sufficiently detailed for the City’s Project Manager to determine, if Consultant is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed. q. Consultant’s Project Manager shall meet with City’s Project Manager, as needed, to discuss progress on the project(s).
r. This Agreement is valid and enforceable only if sufficient funds are made available to the City for the purpose of this Agreement. In addition, this Agreement is subject City Council 16 – 5 3/21/2023

to any additional restrictions, limitations, conditions, or any statute enacted by Congress, the State Legislature, or the City that may affect the provisions, terms or funding of this Agreement in any manner.

3. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS
a. Consultant agrees that the Contract Cost Principles and Procedures, 48 CFR Part 31, Contract Cost Principals and Procedures, shall be used to determine the allowability of individual terms of cost. et seq., shall be used to determine the cost allowability of individual items.
b. Consultant agrees to comply with federal procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
c. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 2 CFR, Part 200 and 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment by Consultant to City.

4. PERFORMANCE PERIOD
a. This Agreement shall go into effect on March 21, 2023, contingent upon approval by City, and Consultant shall commence work after notification to proceed by City. This Agreement shall end on March 20, 2026, unless terminated earlier in accordance with Section 21, below. The term of this Agreement may be extended for up to two (2), 1-year periods upon a writing executed by the City Manager and City Attorney.
b. Consultant is advised that any recommendation for contract award is not binding on City until the Agreement is fully executed and approved by City. c. The period of performance for each specific project shall be in accordance with the Task Order for that project. If work on a Task Order is in progress on the expiration date of this Agreement, the terms of the Agreement shall be extended by amendment.

5. STATE PREVAILING WAGE RATES
a. If applicable, Consultant shall comply with the State of California’s General Prevailing Wage Rate requirements in accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances applicable to the work.
b. Any subcontract entered into as a result of this Agreement, if for more than $25,000 for public works construction or more than $15,000 for the alteration, demolition, repair, or maintenance of public works, shall contain all of the provisions of this City Council 16 – 6 3/21/2023

Section, unless the awarding agency has an approved labor compliance program by the Director of Industrial Relations.
c. When prevailing wages apply to the services described in the scope of work, transportation and subsistence costs shall be reimbursed at the minimum rates set by the Department of Industrial Relations (DIR) as outlined in the applicable Prevailing Wage Determination. See http://www.dir.ca.gov. Consultant shall be responsible for any future adjustments to prevailing wage rates including, but not limited to, base hourly rates and employer payments as determined by the Department of Industrial Relations, Consultant is responsible for paying the appropriate rate, including escalations that take place during the term of the Agreement.
d. When prevailing rates apply, the Consultant is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by City.

6. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

7. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data, which were provided, to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

City Council 16 – 7 3/21/2023

8. MINIMUM INSURANCE REQUIREMENTS
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.
b. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(i) Additional Insured Status. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work City Council 16 – 8 3/21/2023

or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the Entity.
(iv)Waiver of Subrogation. Consultant hereby grants to Entity a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

City Council 16 – 9 3/21/2023

• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

9. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.

This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement.

City may make all reasonable decisions with respect to its representation in any legal proceeding.

Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section City Council 16 – 10 3/21/2023

2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

10. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

11. RETENTION OF RECORDS/AUDIT
For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable, and other matters connected with the performance of this Agreement, pursuant to Government Code 8546.7, Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant and its certified public accountants work papers that are pertinent to the contract and indirect cost rates (ICR) for audit, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested.

12. AUDIT REVIEW PROCEDURES
a. Any dispute concerning a question of fact arising under an interim or post audit of this Agreement that is not disposed of by mutual agreement shall be reviewed by the City.
b. Not later than 30 days after issuance of the final audit report, Consultant may request a review by the City of unresolved audit issues. The request for review will be submitted in writing, submitted to the project manager of RFP. c. Neither the pendency of a dispute nor its consideration by City will excuse Consultant from full and timely performance in accordance with the terms of this Agreement.

13. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like City Council 16 – 11 3/21/2023

importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

14. CONFLICT OF INTEREST
a. Consultant shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this Agreement, or any ensuing City construction project. Consultant shall also list current clients who may have a financial interest in the outcome of this Agreement, or any ensuing City construction project that will follow.
b. Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this Agreement.
c. Consultant agrees to complete any statements of economic interest if required by either City ordinance or State law.

15. REBATES, KICKBACKS, OR OTHER UNLAWFUL CONSIDERATION Consultant warrants that this Agreement was not obtained or secured through rebates kickbacks or other unlawful consideration, either promised or paid to any City employee. For breach or violation of this warranty, City shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

16. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City: Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30) P.O. Box 1988
City Council 16 – 12 3/21/2023

Santa Ana, CA 92702-1988
Fax 714- 647-6956
Nabil Saba
Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
To Consultant: Mike Koester, CHMM, REP
Vice President
Tetra Tech, Inc.
17885 Von Karman Avenue, Suite 500
Irvine, CA 92614
Fax: 949.809.5010
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded.

17. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein.

18. SUBCONTRACTING
a, Nothing contained in this Agreement or otherwise, shall create any contractual relation between City and any subconsultant(s), and no subcontract shall relieve Consultant of its responsibilities and obligations hereunder. Consultant agrees to be as fully responsible to City for the acts and omissions of its subconsultant(s) and of persons either directly or indirectly employed by any of them as it is for the acts City Council 16 – 13 3/21/2023

and omissions of persons directly employed by Consultant. Consultant’s obligation to pay its subconsultant(s) is an independent obligation from City’s obligation to make payments to the Consultant.
b. Consultant shall perform the work contemplated with resources available within its own organization and no portion of the work pertinent to this Agreement shall be subcontracted without written authorization by City, except that which is expressly identified in the approved Cost Proposal.
c. Consultant shall pay its subconsultants within fifteen (15) calendar days from receipt of each payment made to Consultant by City.
d. All subcontracts entered into as a result of this Agreement shall contain all the provisions stipulated in this Agreement to be applicable to subconsultants. e. Any substitution of subconsultant(s) must be approved in writing by City prior to the start of work by the subconsultant(s).

19. EQUIPMENT PURCHASE
a. Prior authorization in writing by City shall be required before Consultant enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies, equipment, or consultant services. Consultant shall provide an evaluation of the necessity or desirability of incurring such costs.
b. For purchase of any item, service or consulting work not covered in Consultant’s Cost Proposal and exceeding $5,000 prior authorization by City, three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified.
c. Any equipment purchased as a result of this Agreement is subject to the following condition: “Consultant shall maintain an inventory of all nonexpendable property.

Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, City shall receive a proper refund or credit at the conclusion of the Agreement, or if the Agreement is terminated, Consultant may either keep the equipment and credit City in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established City procedures and credit City in an amount equal to the sales price. If Consultant elects to keep the equipment, fair market value shall be determined at Consultant’s expense, based on a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by City and Consultant. If it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by City.” 2 CFR, Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than $5,000 is credited to the project.

City Council 16 – 14 3/21/2023

20. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

21. TERMINATION
a. City reserves the right to terminate this Agreement upon thirty (30) calendar days written notice to Consultant with the reasons for termination stated in the notice.

Upon termination, City shall be entitled to all work including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not. b. Notwithstanding any provisions of this Agreement, Consultant shall not be relieved of liability to City for damages sustained by the City by virtue of any breach of this Agreement by Consultant, and City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due City from Consultant is determined.

22. JURISDICTION-VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

23. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

24. STATEMENT OF COMPLIANCE
a. Consultant’s signature affixed herein, and dated, shall constitute a certification under penalty of perjury under the laws of the State of California that Consultant has, unless exempt, complied with, the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, City Council 16 – 15 3/21/2023

Section 11102.
b. During the performance of this Agreement, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, gender, gender identity, gender expression, sexual orientation, military or veteran status, and denial of family care leave. Consultant and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.
c. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.
d. The Consultant shall comply with regulations relative to Title VI (nondiscrimination in federally assisted programs of the Department of Transportation – Title 49 Code of Federal Regulations, Part 21 – Effectuation of Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the state of California shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest. e. The Consultant, with regard to the work performed by it during the Agreement shall act in accordance with Title VI. Specifically, the Consultant shall not discriminate on the basis of race, color, national origin, religion, sex, age, or disability in the selection and retention of subconsultants, including procurement of materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the U.S. DOT’s Regulations, including employment practices when the Agreement covers a program whose goal is employment.
f. Consultant, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 40 Code of Federal Regulations Part 26 on the basis of race, color, sex or national City Council 16 – 16 3/21/2023

origin. In administering the City components of the Disadvantaged Business Enterprises (DBE) Program Plan, Consultant, subreceipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin. g. Under 49 CFR 26.13(b): Consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Agreement, Consultant shall carryout applicable requirements of 49 CFR 26 in the award and administration of federal-aid contracts.

Failure by Consultant to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy, which the City deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payment if applicable;
2) Assessing sanctions;
3) Liquidating damages; and/or
4) Disqualifying consultant from future proposing as non-responsible. h. Termination and Substitution of DBE Subconsultants. Consultant shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless Consultant or DBE subconsultant obtains the City’s written consent.

Consultant shall not terminate or substitute a listed DBE for convenience and perform work with their own forces or obtain materials from other sources without authorization from City. Unless the City’s consent is provided, the Consultant shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 10-02 Consultant Contract DBE Commitment form, included in the Bid.
i. Consultant shall notify City’s designated representative of any changes to its anticipated DBE participation before starting the affected work. Consultant shall notify City of any notices of decertification or certification regarding a subconsultant’s DBE status.
j. Consultant shall provide all required DBE forms to the City as required pursuant to applicable law.
k. All certifications required for the Bid are attached hereto as part of Exhibit B to the Agreement.
l. In all solicitations either by competitive bidding or negotiation made by Consultant for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be City Council 16 – 17 3/21/2023

notified by Consultant of the Consultant’s obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
m. Consultant shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish this information, Consultant shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts Consultant has made to obtain the information. n. In the event of Consultant’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
i. Withholding of payments to Consultant under the Agreement within a reasonable period of time, not to exceed 90 days; and/or ii. Cancellation, termination or suspension of the Agreement, in whole or in part.
o. Consultant shall include the provisions of paragraphs a. through p. herein in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.

Consultant shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event Consultant becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, Consultant may request the recipient enter into such litigation to protect the interests of the State, and, in addition, Consultant may request the United States to enter into such litigation to protect the interests of the United States.
p. During the performance of this contract, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the “Consultant”) agrees to comply with the following nondiscrimination statutes and authorities, including, but not limited to the following Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and City Council 16 – 18 3/21/2023

projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.1681 et seq).

25. DEBARMENT AND SUSPENSION CERTIFICATION
a. Consultant’s signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant has complied with Title 2 CFR, Part 180, “OMB Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)”, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, City Council 16 – 19 3/21/2023

debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City.
b. Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal Highway Administration.

26. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[SIGNATURES ON FOLLOWING PAGE]
City Council 16 – 20 3/21/2023

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF SANTA ANA AND TETRA TECH, INC.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
Clerk of the Council City Manager

APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
________________________ _________________________
JONATHAN T. MARTINEZ MIKE KOESTER
Assistant City Attorney Vice President
Tetra Tech, Inc.

RECOMMENDED FOR APPROVAL

NABIL SABA
Executive Director
Public Works Agency
________________________

MIKE KOESTER
Vice President
City Council 16 – 21 3/21/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 16 – 22 3/21/2023
City of Santa Ana RFP 21-105
Page A1-1
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL ENVIRONMENTAL CONSULTING SERVICES
RFP NO. 21-105

INTRODUCTION/PROJECT BACKGROUND
The City of Santa Ana is issuing this Request for Proposals (RFP) to qualified Environmental Consulting firms to provide Environmental Services for the City of Santa Ana Public Works Agency on an as-needed basis. From the proposals received, it is the City’s goal to select up to three (3) firms. The City will enter into separate agreements with each firm for an aggregate not to exceed amount of $2,000,000. Work will be assigned by Contract Task Order (CTO). As tasks are identified, they will be distributed amount the firms based upon their ability to perform the required work within the project schedule and budget constraints.

DESCRIPTION OF WORK
The Consultant shall provide services under the direction of City staff. The Consultant will be expected to provide an experienced, educated and professional team, who’s Project Manager and staff shall be responsive and maintain excellent working relationships with City staff. The Consultant shall be committed to provide adequate staffing levels at all times in order to adhere to established schedules. The Consultant shall be knowledgeable and up-to-date with federal, state and local regulations, policies and procedures as they pertain to CEQA and NEPA services provided.

Consultant services will include preparation, distribution and filing of environmental noticing, documents, preparation of studies and technical reports, including but not limited to the following:
• Initial Study • Noise Impact Study
• Notice of Exemptions • Biological Studies
• Negative Declaration • Cultural Resources Study
• Mitigated Negative Declaration • Geological/Soil Study • Notice of Preparation • Hydrology/Water Quality Study • Notice of Intent • Water Assessment Study
• Notice of Availability • Mineral Resources Study
• Notice of Determination • Utility/Sewer Study
• Environmental Impact Report • Traffic Study
• Environmental Assessment • Mitigation Monitoring Program • Environmental Impact Statement • Preparation of Response to Comments • Categorical Exclusion • Preparation of Statement of
City Council 16 – 23 3/21/2023
City of Santa Ana RFP 21-105
Page A1-2
Overriding Considerations
• Preliminary Environmental Study • FAA and ALUC Required • Historic Records Search • Public Outreach
• Environmental Certification Form • Preliminary Engineering as required to support environmental analyses.
• Air Quality Study • On-call staff consulting
Consultant services will also include attendance at appropriate City Commission, City Council, community, and other designated meetings as deemed necessary.

PAYMENT AND INVOICING:

Selected Consultant shall invoice the City Based on time and material according to the City’s standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until completed Project has been accepted by the City.

SPECIAL REQUIREMENTS (ATTACHMENT 4)
This project may utilize California Department of Transportation (Caltrans) funds and shall therefore comply with all state and federal requirements. The below referenced forms included in Attachment 4 (Additional Provisions) of the Appendix must be completed in their entirety and submitted with your proposal:
• LAPM Exhibit 10-H: Sample Cost Proposal
• LAPM Exhibit 10-O1: Consultant Proposal DBE Commitment • LAPM Exhibit 10-O2: Consultant Contract DBE Commitment (include within Fee Proposal hard copy package)
Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter 10, for further instructions and guidelines pertaining to the completion of these forms:https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/ch10.pdf COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY:

This agreement may be funded with state and/or federal grant funds administered by Caltrans.

Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to Attachment 4 for Caltrans required forms, including Exhibit 10-H – Sample Cost Proposal (H2 for On-Call Contracts) in the Appendix of this RFP.

DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL:

City Council 16 – 24 3/21/2023
City of Santa Ana RFP 21-105
Page A1-3
The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE participation for this contract. Refer to Exhibit 10-I – Notice to Proposers DBE Information included in the Appendix of this RFP. Proposers must submit Exhibits 10-O1 & 10-O2 – Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency’s DBE goal.

CONSULTANT AUDIT AND REVIEW PROCESS:

The selected Consultant(s) shall complete Exhibit 10-K – Consultant Annual Certification of Indirect Costs and Financial Management System for all prime and sub-consultants in the Appendix of this RFP.

To independently download any of the Caltrans Exhibits required per this RFP, visit:
https://dot.ca.gov/programs/local-assistance/forms/local-assistance-procedures-manual-forms City Council 16 – 25 3/21/2023

EXHIBIT B
CONSULTANT’S PROPOSAL
(exclusive of fee proposal and resumes)
City Council 16 – 26 3/21/2023
On-Call
Environmental
Services

PROPOSAL FOR
RFP NO. 21-105
First Street Stabilization Project Site
Water Well No. 32 Project Site
Water Well No. 32 Project Site
City Council 16 – 27 3/21/2023OCTOBER 21, 2021

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana   TETRA TECH
Table of Contents
SECTION 1 STATEMENT OF QUALIFICATIONS......................................................................................... 1 Section A Cover Letter ............................................................................................................................... 1 Section B Contract Agreement Statement .................................................................................................. 2 Section C Firm and Team Experience ........................................................................................................ 2 Section D Understanding of Need .............................................................................................................. 7 Section E Relevant Project Experience .................................................................................................... 10 Section F References ............................................................................................................................... 15 SECTION 2 SCOPE OF SERVICES AND SCHEDULE .............................................................................. 15 Project Initiation ........................................................................................................................................ 15 Draft Initial Study and Required Technical Studies .................................................................................. 15 Technical Studies ..................................................................................................................................... 16 On-call Staff Consulting ............................................................................................................................ 18 Draft Environmental Document ................................................................................................................ 18 NEPA Documents ..................................................................................................................................... 19 Attendance at Meetings ............................................................................................................................ 19 Estimated Schedule .................................................................................................................................. 20 SECTION 3 FEE PROPOSAL ......................................................................................... Submitted Separate

APPENDIX A RESUMES

APPENDIX B CERTIFICATIONS
City Council 16 – 28 3/21/2023
Tetra Tech, Inc.
17885 Von Karman Avenue, Suite 500, Irvine, CA 92614
Tel 949.809.5042 Fax 949.809.5010 tetratech.com
Enclosures
SECTION 1 STATEMENT OF QUALIFICATIONS
October 21, 2021
City of Santa Ana
Attn: Sean Thomas
Public Works Agency, M-36
20 Civic Center Plaza, Ross Annex
Santa Ana, CA 92701
Reference: On-Call Environmental Services, RFP #21-105
Dear Mr. Thomas:

Tetra Tech, Inc. (Tetra Tech) is pleased to submit our response to the Request for Proposals (RFP) by the City of Santa Ana Public Works Agency to provide as-needed environmental services for the City of Santa Ana Public Works Agency. We have valued the opportunity to work with the City of Santa Ana (City) through past and currently on-going projects and appreciate the opportunity to present our qualifications for this important project contract.

Extensive Southern California Business Experience – Founded in 1966, Tetra Tech is a world-class environmental and engineering services corporation based out of Pasadena, California. Tetra Tech includes environmental professionals who, individually, represent decades of experience in successfully completing environmental documentation for hundreds of southern California projects, including projects located in the City. In addition, our Irvine office is located approximately 6 miles from the City’s Civic Center.

Highly Qualified Team – We have assembled a remarkably well-qualified team to meet and exceed the fullrange of services required by the City to provide on-call environmental services. Our team has depth of experience in a wide variety of public and private sector projects. Our project manager, Ms. Paula Fell, has extensive experience with all types and levels of California Environmental Quality Act/National Environmental Policy Act environmental assessment. She has over 28 years of practice managing complex projects, programmatic and/or multi-stage, phased development projects, fast-tracked projects, and controversial projects. She has recently managed preparation of several environmental documents for City projects.

Our Team will include UltraSystems Environmental, Inc., who will support Tetra Tech’s air quality, greenhouse gases, biological resources, cultural resources, and noise experts. As a Disadvantaged Business Enterprise (DBE), UltraSystems Environmental, Inc. will facilitate the City in meeting its DBE goal.

Our team is ready and available to serve the City on all Task Orders, large and small, simple, and complex, prominent, or not.

Authorized Individual Representing the Tetra Tech Team: I, Mike Koester, have the authority to represent the Tetra Tech Team and commit personnel and resources for the completion of this important environmental evaluation. I attest that all information submitted with the proposal is true and correct.

Very truly yours,
TETRA TECH, INC.

Mike Koester, CHMM, REP
Vice President – Midwest, Rockies and California Operation City Council 16 – 29 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 2 TETRA TECH
Section B Contract Agreement Statement
Tetra Tech has reviewed the agreement provided in “Attachment 2” of the Request for Proposals for OnCall Environmental Service and has the ability to meet the project contracting requirements and conditions.

Section C Firm and Team Experience
Year Founded: 1966
Form of Organization: Corporation
Total Number of Employees: 21,000
Number of Employees in Irvine Office: 300
Size and Location of Offices: 450 offices worldwide
Tetra Tech, Inc. (Tetra Tech) is a world-class environmental and engineering services company. Our team of professionals includes a broad range of scientists, planners, and engineers who possess skills, technical expertise, and detailed understanding of the regulatory requirements of the environmental impact assessment process. The selected personnel are highly experienced in all aspects of the permitting and regulatory process of local, state, and federal resource agencies.

Tetra Tech has a focused practice for environmental planning services located in our Irvine Office that includes a core group of senior managers, planners, engineers, global information system specialists, visual analysis specialists, public outreach specialists, and other technical specialists. This project will be managed and directed from our Irvine office location: 17885 Von Karman, Suite 500. The primary contact for this project contract will be Ms. Paula Fell, Project Manager/Senior Environmental Planner; telephone 310.497.6684; email; [email protected].

The Irvine Office is supported by more than 1,400 professionals in multiple discipline categories located in various offices in southern California (including San Bernardino, Diamond Bar, Los Angeles, San Diego, Santa Barbara, and our Corporate office in Pasadena). These individuals will be available to conduct resource surveys, evaluations, or technical studies as needed. Regardless of the scope of an assigned task, or subsequent requirements for project evaluation, staff will be available to support your project contract.

Tetra Tech has significant recent local experience on public works projects, including City Public Works Agency Projects. These projects include the First Street Stabilization Project, the Well 32 and Pipeline Project, the Washington Well Project, and the Well No. 39 Hydro-generator Unit Replacement Project.

SUBCONSULTANT: ULTRASYSTEMS ENVIRONMENTAL, INC.

Tetra Tech has selected UltraSystems Environmental Inc. (UltraSystems) to assist with the air quality, greenhouse gases (GHG), biological resources, cultural resources, and noise analysis scopes. Established in 1994, UltraSystems is a planning and environmental consulting firm serving public and private sector clients throughout California. Their 42 employees bring a broad range of expertise and extensive experience to our preparation of environmental documents and technical studies in full compliance with California Environmental Quality Act (CEQA) and its attendant State CEQA Guidelines. The firm is headquartered in Irvine, California. Currently the firm holds certification as a federal DBE, Small Business Enterprise (SBE), Woman owned Business Enterprise (WBE) and federal Woman owned Small Business (WOSB).

UltraSystems employs a multidisciplinary team of talented and highly experienced urban and environmental planners, scientists, archaeologists, biologists, geologists, hydrologists, engineers, Geographic Information Systems (GIS) specialists and support staff.

City Council 16 – 30 3/21/2023

QUALITY CONTROL
Derrick Coleman PhD (90%)
Connie Farmer (40%)

DESIGN/CONSTRUCTION/POST CONSTRUCTION

PROJECT MANAGER
Paula Fell (60%)
Availability percentage indicated for key
personnel below, all other staff will have
80% or greater availability when needed
by the City.

PRINCIPAL-IN-CHARGE
Mike Koester(20%)

CEQA/NEPA
Paula Fell
Derrick Coleman, PhD
Randy Westhaus (40%)
Connie Farmer
Air Quality/GHG
Jeffrey Harrington (40%)
Tiffanie Ramos
UltraSystems (35%)
Hazards/
Hazardous Materials
Carl Lenker, PE (60%)
Jay Neuhaus, PG
Noise
Kevin Fowler (40%)
Chris Hulik
Cultural Resources
Jenna Farrell (60%)
Julia Mates
Erin King
UltraSystems
Geology/Hydrology/
Mineral
Derrick Coleman, PhD
Jay Neuhaus, PG (60%)
Utility/Sewer Study
Neha Gajjar, PE (40%)
Laurence Esguerra, PE (40%)
Erica Jenkins
Water Assessment
Ken Berard, PE (40%)
Adrian Lee, PE (40%)
Biological Resources
Michelle Bates (35%)
Amy Noddings
Amanda Beck
UltraSystems
Public Outreach
Lindsay Southerland
Max Pivonka
Traffic
Perry Patton
Eric Mathers
FAA and ALUC
Drew Timmis
Preliminary Engineering
Nate Schreiner, PE (40%)

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 3 TETRA TECH

OUR TEAM
Tetra Tech staff bring a combination of corporate knowledge, experience with City projects, practical experience, and a thorough understanding of the CEQA/National Environmental Policy Act (NEPA) and associated technical studies process. Key team personnel shown on the organization chart (Figure 1), followed by brief resumes for these personnel. Full resumes are presented in Appendix A.

Figure 1 Organization Chart
Paula Fell EDUCATIONAL BACKGROUND:

MS, Environmental Sciences, California State University BA, Biological Sciences, Kansas State University
POSITION WITH TETRA TECH:

Senior Environmental Planner/
Project Manager
PROJECT ROLE:

Project Manager - Environmental Services
EXPERIENCE:

Ms. Fell has over 28 years of experience preparing environmental documents and over 22 years as a senior manager. She has managed complex projects, including programmatic and/or multi-stage phased development projects, fast-tracked projects, and controversial projects. Recent experience includes two large multi-stage phased development projects with substantial park and recreation features in Loma Linda prepared under fasttracked timelines. She has prepared and managed CEQA/NEPA documents including Initial Studies (ISs), City Council 16 – 31 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 4 TETRA TECH
tracked timelines. She has prepared and managed CEQA/NEPA documents including Initial Studies (ISs), Mitigated Negative Declarations (MNDs), Environmental Impact Reports (EIRs), Environmental Assessments (EAs), and Environmental Impact Statements (EISs), for projects throughout California on behalf of federal, state, regional, and local agencies and private clients. Her expertise also includes data collection and analysis on environmental issues such as visual resources, land use, public services, biological resources, socioeconomics, recreation, and utilities.

REPRESENTATIVE PROJECT EXPERIENCE:
• Well 32 IS/MND Rehabilitation and Pipeline Project, Santa Ana, CA • Well 12, Well 14, and Pipeline Project IS/MND, Santa Ana, CA • Washington Avenue Well Project IS/MND, Santa Ana, CA
• First Street Stabilization Project Categorical Exemption (CATEX), Santa Ana, CA • Water Well No. 39 Hydro-generator Unit Replacement Project CATEX, Santa Ana, CA • Moulton Niguel Water District Crown Valley Pipeline Replacements Project, Laguna Niguel, CA • Central Park Amphitheater Project IS/MND, Rancho Cucamonga, CA • Central Park Program EIR, Rancho Cucamonga, CA
• Adventure Park Multi-Benefit Stormwater Capture Project Addendum to PEIR, Whittier, CA • Santa Ana River Interceptor Line Project, Supplemental EA and EIR Addendum, Orange County, CA • City of Huntington Beach, Water Well Project IS, Westminster, CA Derrick Coleman, PhD LICENSES, REGISTRATIONS, &
CERTIFICATES:

MSHA 24-Hour trained, 2017
MSHA 8-Hour Refresher, 2018
EDUCATIONAL BACKGROUND:

PhD Geomorphology, Johns
Hopkins University
BA Physical Geography,
University of California,
Berkeley
POSITION WITH TETRA TECH:

Senior Project Manager
PROJECT ROLE:

Environmental Services,
Geological/Soil Study,
Mineral Resource Study,
Hydrology/Water Quality Study
EXPERIENCE:

Dr. Coleman is a Senior Project Manager who has over 30 years of experience in environmental consulting, primarily focused on water resource evaluations and NEPA/CEQA assessments. He has managed preparation of numerous environmental document projects for commercial-scale alternative energy projects, as well as contributed to assessment documents as a technical lead for geology and soils, and/or water resources. Dr. Coleman’s technical specialization is in geomorphology and hydrology. He has applied his expertise in fluvial geomorphology to erosion and sedimentation analyses, flood plain delineation and evaluation, wetlands delineation (the surface water-groundwater interface), and archaeological geomorphology. His hydrology experience includes engineering design of surface drainage systems, environmental contaminant evaluation (primarily soils and groundwater), environmental impact assessments, and underground storage tank investigations.

REPRESENTATIVE PROJECT EXPERIENCE:
• Well 32 IS/MND Rehabilitation and Pipeline Project, Santa Ana, CA • Well 12, Well 14, and Pipeline Project IS/MND, Santa Ana, CA • Washington Avenue Well Project IS/MND, Santa Ana, CA
• First Street Stabilization Project CATEX, Santa Ana, CA • Water Well No. 39 Hydro-generator Unit Replacement Project CATEX, Santa Ana, CA • Moulton Niguel Water District Crown Valley Pipeline Replacements Project, Laguna Niguel, CA • Central Park Amphitheater Project IS/MND, Rancho Cucamonga, CA • Central Park Program EIR, Rancho Cucamonga, CA
• Santa Ana River Interceptor Line Project, Supplemental EA and EIR Addendum, Orange County, CA • City of Huntington Beach, Water Well Project IS, Westminster, CA City Council 16 – 32 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 5 TETRA TECH
Randy T. Westhaus, PE EDUCATIONAL BACKGROUND:

MS, Civil Engineering, Carnegie Mellon University
BS, Chemical Engineering, Stanford University
POSITION WITH TETRA TECH:

Director
PROJECT ROLE:

Environmental Services
EXPERIENCE:

Mr. Westhaus has over 42 years of experience in mechanical, nuclear, and environmental engineering. He has managed several multidisciplinary environmental projects involving environmental assessments, environmental planning studies under the CEQA and NEPA, indoor air quality studies, pollution prevention (P2), waste minimization, water quality, environmental audits and permitting, remedial investigations, feasibility studies, remedial designs, Resource Conservation and Recovery Act, closures, and risk management programs.

Mr. Westhaus was the Lead Project Manager for a 5-year Master Service Agreement contract with Los Angeles Unified School District to provide CEQA and NEPA services. Tetra Tech successfully completed five CEQA projects under this contract. Each project was completed on time and within budget. The South Region Elementary School Number 10 IS and EIR were completed on an extremely accelerated schedule.

Mr. Westhaus oversaw the Tetra Tech project managers and CEQA document preparation in an efficient manner to ensure accelerated deadlines were met.

REPRESENTATIVE PROJECT EXPERIENCE:
• Widening of Los Angeles Avenue Project IS/EA, Moorpark, CA, Caltrans District 7 • Santa Fe Drive Corridor Bike and Pedestrian Improvement Project Preliminary Environmental Study (PES), Encinitas, CA
• Adventure Park Multi-Benefit Stormwater Capture Project Addendum to PEIR, Whittier, CA • Culver Boulevard Realignment and Stormwater Treatment Project IS/MND, Culver, CA • Caruthers Park Stormwater and Urban Runoff Capture Project IS/MND, Bellflower, CA • Goleta Sanitary District’s Wastewater Treatment Plant Upgrade IS/MND, Goleta, CA Jenna Farrell EDUCATIONAL BACKGROUND:

BA, Anthropology/Archaeology (Minor: Native American
Studies), Humboldt State University
MA, Anthropology-in progress, California State University Sacramento
POSITION WITH TETRA TECH:

Archaeologist
PROJECT ROLE:

Cultural Resource Study,
Historical Resource Assessment
EXPERIENCE:

Ms. Farrell has 21 years of experience in cultural resource management including prehistoric and historic archaeology, traditional cultural properties, and historic architecture and structures. She is a permitted Principal Investigator for the Bureau of Land Management (BLM) in Nevada and a BLM permitted Field Director for California and is certified and listed as an archaeology consultant for Orange County and San Diego Counties in California. Among this experience are three years in a supervisory capacity in support of regulatory compliance programs for energy, transportation, mineral and water resources development, commercial, public utility, and state and federal agency clients. Ms. Farrell has worked on several Class I, II, and III inventory projects for the BLM. She has conducted extensive literature reviews, archaeological inventories, laboratory analysis, testing, and California Register of Historical Resources and National Register of Historic Places evaluations. She also has consultation experience with State Historical Preservation Offices, public, various federal and state agencies, and Native American Tribes. Ms. Farrell is experienced with Section 106 of the National Historic Preservation Act, NEPA, Native American Graves Protection and Repatriation Act, the Archaeological Resources Protection Act, American Indian Religious Freedom Act, CEQA, and various other federal and state agency-specific cultural resources management directives.

REPRESENTATIVE PROJECT EXPERIENCE:
• Well 32 IS/MND Rehabilitation and Pipeline Project, Santa Ana, CA • Well 12, Well 14, and Pipeline Project IS/MND, Santa Ana, CA • Washington Avenue Well Project IS/MND, Santa Ana, CA
City Council 16 – 33 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 6 TETRA TECH
• First Street Stabilization Project CATEX, Santa Ana, CA • Moulton Niguel Water District Crown Valley Pipeline Replacements Project, Laguna Niguel, CA • Central Park Amphitheater Project IS/MND, Rancho Cucamonga, CA • Central Park Program EIR, Rancho Cucamonga, CA
• Santa Ana River Interceptor Line Project, Supplemental EA and EIR Addendum, Orange County, CA Nate Schreiner, PE, QSD LICENSES, REGISTRATIONS, &
CERTIFICATES:

Registered California PE
No.C70879 No. 74974 (2009)
Qualified Stormwater Pollution
Prevention Plans (SWPPP)
Developer (QSD), Certificate
No. 74974
EDUCATIONAL BACKGROUND:

BS, Environmental Engineering,
California Polytechnic State
University, San Luis Obispo
POSITION WITH TETRA TECH:

Project Manager
PROJECT ROLE:

Preliminary Engineering
EXPERIENCE:

Mr. Schreiner is a civil engineering project manager at Tetra Tech’s office in Irvine, California. He manages domestic projects on behalf of government clients, applying a successful 15-year history of project management, hydrologic and hydraulic modeling, civil engineering design, condition assessments of a variety of infrastructure, and cost estimating. He most recently served as project manager for numerous on-call contracts with various public agencies in the Southern California area including Orange County Public Works, L.A. Metro, City of L.A., John Wayne Airport, Riverside County Transportation Commission, and Los Angeles County Department of Public Works. As a QSD, Mr. Schreiner has ample experience with providing SWPPP for construction activities.

REPRESENTATIVE PROJECT EXPERIENCE:
• First Street Stabilization Project, Santa Ana, CA
• First Street Pedestrian Improvements, Santa Ana, CA
• Lincoln Avenue Pedestrian Pathway, Santa Ana, CA
• Complete Streets Projects (TOS-1), Los Angeles, CA
• Vermont Avenue Stormwater Capture and Green Street Project Phase 2, Los Angeles, CA • Silver Lake Reservoir Stormwater Capture Project, Los Angeles, CA • Caruthers Park Stormwater and Urban Runoff Capture Project, Bellflower, CA UltraSystems
The UltraSystems project team has experienced senior staff (many with more than 30 years of technical expertise). All key personnel have proven experience managing projects within Orange County.

UltraSystems project team key task leads are noted below.

BETSY LINDSAY, MURP | President/CEO
Ms. Lindsay oversees the quality assurance program, and all matters relating to the contract, and contract execution. Ms. Lindsay has over 35 years of experience, has successfully prepared over 400 environmental documents for a broad spectrum of projects, and has managed over 20 large-scale, oncall/as-needed contracts that have encompassed thousands of task orders relating to public agency projects. Ms. Lindsay is able to communicate with clients, facilitate teams, manage personnel including resource allocation, work collaboratively with agencies, run meetings for clients, provide strategic thinking, and most importantly, get projects built for clients.

EDUCATION
 M.S., Urban and Regional Planning, California State Polytechnic University, Pomona, CA  B.S., Geography, California State University, Long Beach, CA

RELEVANT EXPERIENCE
• County of Orange, OC Loop Segments O, P, Q – IS/MND and CE • South Gate, Garfield Improvements – PES
• City of Bell, Gage Avenue Bridge over the Los Angeles River – IS/MND City Council 16 – 34 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 7 TETRA TECH
• City of Fontana, Foothill Widening Malage Bridge – IS/MND, PES • Kings County, KART Transit Project, Hanford, CA - IS/MND and EA/FONSI City of Commerce, Transit Maintenance Facility – IS/MND and CE

PROFESSIONAL REGISTRATIONS, LICENSES AND AFFILIATIONS
Institute of Sustainable Infrastructure, Envision Sustainability Professional MICHAEL ROGOZEN, D.ENV. | Senior Principal Engineer – Project Manager Dr. Michael Rogozen has over 45 years of environmental consulting experience in California, and manages the UltraSystems’ Air, Noise, and Greenhouse Gas Group. His experience includes permitting, ambient monitoring, dispersion modeling, health risk assessment, design of pollution control technology, evaluation of air pollution control alternatives, development of air toxics emission inventories, calculation of GHG emissions, offsite consequence analysis, design of environmental databases, survey design, source test design and analysis, subsurface methane investigations, and regulatory analysis. Dr. Rogozen has the experience to critically evaluate the work of experts in a variety of technical disciplines and has developed a comprehensive quality assurance/quality control Program for UltraSystems environmental documents.

He has prepared Caltrans documentation for numerous projects, including PESs, air quality reports, project-level conformity analyses, POAQC determinations, and initial site assessments. He has also managed several projects that have included historic property survey reports and archeological survey reports by UltraSystems staff.

EDUCATION
 D.Env. Environmental Science and Engineering, University of California, Los Angeles, CA  M.S., Systems Engineering, University of California, Los Angeles, CA  B.S., Engineering, University of California, Los Angeles, CA

RELEVANT EXPERIENCE
• County of Orange, OC Loop Segments O, P, Q – IS/MND and CE • Environmental Compliance for OC Streetcar Construction, Santa Ana, CA • Preliminary Environmental Study, Imperial Highway Traffic Signal Upgrades and Safety Enhancements Project, Downey, CA
• Dogwood Road Bridge Replacement Over Central Main Canal, Imperial County, CA • Preliminary Environmental Study and Technical Studies Crosswalk Upgrades Project, Moreno Valley, CA
• PES, Air Quality, Initial Site Assessment and Cultural Studies, Inglewood Avenue Corridor Widening Project, Lawndale, CA
Section D Understanding of Need
Tetra Tech understands the City’s goals to efficiently and effectively build and maintain all public streets, storm drains, sewers, and water facilities in the City while protecting environmental resources. Tetra Tech is very familiar with the City’s current and planned public works projects including First Street Improvements Project, Lincoln Avenue Pedestrian Pathway Project, Well 32 and Pipeline Project, and the Washington Well Project.

Tetra Tech is committed to providing the City of Santa Ana a team that can demonstrate strong performance in environmental services to meet all the demands of the anticipated projects and ultimately to deliver a successful project.

Environmental stewardship must be a key component in the design and implementation of public works projects. The CEQA and NEPA processes and requirements vary significantly from project to project presenting unique challenges in ensuring compliance with all environmental regulations. Additionally, the public comment periods can impact the processes thus lengthening schedules and increasing costs. Our City Council 16 – 35 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 8 TETRA TECH
team provides an experienced group who have prepared CEQA and NEPA documentation on similar types of projects throughout Southern California.

Our public outreach and early intervention and collaboration with the public will assist in identifying red flag community issues early in the project design process, providing the City and project design team the opportunity to address the concerns through design or mitigation before the issues become intertwined with the CEQA or NEPA processes thus speeding up the project adoption and compliance with all CEQA and NEPA concerns.

Two primary qualities our team takes pride in is our attention to detail and breadth of professional knowledge and experience of staff. The environmental analysts on our team work very closely with project proponents, CEQA and/or NEPA lead agencies, and other regulatory agencies to ensure timely completion of environmental documents and permits even under tight schedules. We know and understand the importance of collaborating between the planning and design teams at the beginning of the project’s design life so that environmental impacts and constraints can be taken into consideration early in the planning process.

Environmental Services
Tetra Tech assists clients in navigating the complex requirements of the CEQA and NEPA assessments and documentation processes with a combination of activities.  Project: thoroughly understanding project objectives, planning and design details, implementation activities, and long-term operation and maintenance requirements.  Environment: identifying all aspects of the local setting (both natural and engineered) that could be affected by the proposed project, thereby providing an appropriate level of detail to evaluate current conditions of resources and systems.
 Impacts: identifying and evaluating the potential intersection of project and environment to assess the significance level of possible impacts.

At Tetra Tech, we begin at the earliest stage of a project by applying science to problems and developing solutions tailored to the needs of our clients and the details of the project under evaluation. We continue to support our clients throughout the entire project life cycle with consulting, engineering, construction management, operations and maintenance, and IT services—offering these services individually or as part of a full-service approach.

Environmental Documentation
The Tetra Tech Team has worked on numerous assessment contracts evaluating potential impacts from proposed projects as lead for CEQA and NEPA document preparation, as the consultant responsible for technical studies and resource surveys that support the impact assessments, and as the consultant providing peer review of documentation. We can prepare all types of CEQA and NEPA documents from CATEX through IS/Negative Declaration (ND) or MND, EA/Finding of No Significant Impact to EIR and EIS.

We have also prepared EIRs and EISs for large projects with greater potential environmental impacts and a commensurate need for a higher level of assessment. The Tetra Tech Team has depth of experience in a wide variety of public and private sector projects.

A summary of our general approach to environmental services projects is provided in Table 1. A more detailed description of our approach to each task is provided in Section 2 of this Proposal.

City Council 16 – 36 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 9 TETRA TECH
TABLE 1. TETRA TECH GENERAL APPROACH TO ENVIRONMENTAL SERVICES PROJECTS Task Approach

1. Project Initiation Tetra Tech will attend a kick-off meeting City staff to determine the format and structure of the environmental document, discuss the project schedule and project scope, and obtain project information from the City to develop the project description. Tetra Tech will prepare a project description and schedule.

2. Notice of Preparation
(when required)
Tetra Tech will prepare, distribute, and file the Notice of Preparation for the project.

3. Scoping Meeting (when
required)
Tetra Tech will assist City staff with conducting a scoping meeting for the project.

4. Administrative Draft
Document
Tetra Tech will prepare an administrative Draft IS/MND or EIR. This will include technical studies

5. Public Review Draft
Document
Tetra Tech will respond to City comments on the administrative Draft IS/MND or EIR, complete revisions, and prepare and distribute the Draft IS/MND or EIR and the required notices for public review.

6. Administrative Final
Document
Tetra Tech will prepare draft responses to all comments received during the Draft IS/MND or EIR public review period. Tetra Tech will prepare an administrative Final IS/MND or EIR including any changes, clarifications, or additions to the Draft IS/MND or EIR required in conjunction with the responses to comments.

7. Final Document Tetra Tech will respond to City comments on the administrative Final IS/MND or EIR, complete revisions, and prepare and distribute the Final IS/MND or EIR.

8. Meeting Attendance Tetra Tech will attend a kick-off meeting. Depending on the needs of the project, Tetra Tech will help the City prepare for and conduct public meetings and/or hearings.

9. Mitigation Monitoring
and Reporting Program
Tetra Tech staff will prepare a Mitigation Monitoring and Reporting Program, as needed.

10. CEQA Notices Tetra Tech will prepare, distribute, and file appropriate notices.

11. CEQA Findings As necessary, Tetra Tech will prepare the. Findings of Fact and Statement of Overriding Considerations.

Project Management
Tetra Tech has earned an excellent reputation among clients for accomplishing quality work within critical time limits and on budget. Our approach to project management includes consistent communication and feedback and the implementation of a project management plan that consistently tracks tasks, budgets, schedules, and deliverables. We use our proven integrated project schedule tracking process. This process facilitates “critical path” scheduling and provides solutions to attain final deliverable dates should the schedule for any intermediate work element along the critical path slip. We ensure that the team assigned to a project meets the two basic capacity requirements—sufficient number of appropriate and experienced staff and an appropriate mix of qualifications and experience to perform the array of tasks within the scope of work.

To maintain established schedules, we use monthly progress reports to identify upcoming critical paths.

The progress report is a monthly summary of all critical cost and schedule parameters, including analyses City Council 16 – 37 3/21/2023

PROPOSAL FOR
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City of Santa Ana 10 TETRA TECH
of variances that exceed established thresholds and projections for at-completion budgets and cost variances. The Project Management Team will control and monitor the project and will coordinate and maintain regular contact with the City to communicate project status and progress. The Project Management Team will identify and justify any unforeseen proposed schedule changes and will establish internal due dates in advance of deadlines for deliverables to the City; this will provide ample time for internal editorial and technical review.

Section E Relevant Project Experience
We believe the best reference of our experience is our past and current performance on these featured projects, providing services similar to those required for the On-Call Environmental Services contract. The table below highlights key and relevant tasks we performed on these projects which demonstrates our team’s qualifications and specialized expertise.

TABLE 2 RELEVANT PROJECT HIGHLIGHTS
CEQA/NEPABiological Resources
Air Quality / GHG Analysis
Cultural Resources Noise AnalysisTrafficEngineering Plans and Technical Specifications

RELEVANT PROJECT

EXPERIENCE CLIENT
Well 32 Rehabilitation and Pipeline
Project
City of Santa Ana
Public Works Agency X X X X X X
Well 12, Well 14, and Pipeline
Project Mesa Water District X X X X X X X
Well No. 39 Hydro-generator Unit
Replacement Project CATEX
City of Santa Ana
Public Works Agency X X X X
C Adventure Park Multi-Benefit
Stormwater Capture Park Project
PEIR Addendum
Los Angeles County
Public Works X X X X X
Central Park Master Plan Update
Revision Project PEIR
City of Rancho
Cucamonga X X X X X X
Central Park Amphitheater Project City of Rancho
Cucamonga X X X X X X
Santa Ana River Interceptor Line
Relocation Project
Orange County Flood
Control District X X X X X X X
City of Huntington Beach Water
Well Project Initial Study
City of Huntington
Beach X X X X X X
Washington Avenue Well Project
IS/MND
City of Santa Ana
Public Works Agency X X X X X X
First Street Stabilization Project
CATEX
City of Santa Ana
Public Works Agency X X X X
1951 Cohort Pipeline Replacement
Project Mesa Water District X X X
Crown Valley Pipeline
Replacements Project IS/MND
Moulton Niguel Water
District X X X X X X X
City Council 16 – 38 3/21/2023

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City of Santa Ana 11 TETRA TECH
Tetra Tech has considerable experience preparing environmental documents for projects under CEQA (as well as NEPA). Table 3 lists specific projects as examples of our recent and completed relevant project experience. Current, on-going relevant projects are presented in Table 4. Project experience for our subconsultant, UltraSystems is shown in Table 5.

TABLE 3. TETRA TECH RECENT RELEVANT PROJECT EXPERIENCE
Project, Location,
Completion Date Project Description Reference Key Project Personnel Well 32
Rehabilitation and
Pipeline Project
IS/MND and NEPA
documentation.
2801 North
Westwood Avenue,
Santa Ana, CA
2020
Provided engineering
design services and
prepared IS/MND and
NEPA documentation
for the rehabilitation of
existing Well No. 32 and
construction of a new
above ground well
building and
approximately 3,250
linear feet of new
pipeline.

City of Santa Ana,
Public Works Agency
Contact: Armando
Fernandez, PE, Senior
Civil Engineer
Phone: 714.647.5629
Email:

Afernandez@santaana.org
Paula Fell – CEQA Project
Manager
Derrick Coleman – CEQA
Support, Quality Assurance/
Quality Control
Amanda Beck – Biological
Resources
Jenna Farrell – Cultural
Resources
Erin King – Cultural Resources
Kevin Fowler – Noise
Chris Hulik – Noise
Jeff Harrington – Air
Quality/GHG
Tiffanie Ramos – Air Quality/
GHG
Well 12, Well 14,
and Pipeline Project
IS/MND
4011 W. Chandler
Avenue and
3120 S. Croddy
Way, Santa Ana, CA
2019
Provided engineering
design services and
prepared an IS/MND for
two new water supply
wells and pipelines.

Mesa Water District
Contact: Phil Lauri, PE
Assistant General
Manager
Phone: 949.631.1291
Email:
[email protected]
Paula Fell – CEQA Project
Manager
Derrick Coleman – CEQA
Support, Quality Assurance/
Quality Control
Jenna Farrell – Cultural
Resources
Kevin Fowler – Noise
Amy Noddings – Biological
Resources
Well No. 39 Hydrogenerator Unit
Replacement Project
CATEX
2401 N. Bristol
Street, Santa Ana,
CA
2020
Prepared a CATEX for
the replacement of a
hydro-generator unit for
the Well 39 building at
the John Garthe
Reservoir and Pump
Station facility.

City of Santa Ana,
Public Works Agency
Contact: Armando
Fernandez, PE, Senior
Civil Engineer
Phone: 714.647.5629
Email:

Afernandez@santaana.org
Paula Fell – CEQA Project
Manager
Derrick Coleman – CEQA
Support, Quality Assurance/
Quality Control
City Council 16 – 39 3/21/2023

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City of Santa Ana 12 TETRA TECH
TABLE 3. TETRA TECH RECENT RELEVANT PROJECT EXPERIENCE
Project, Location,
Completion Date Project Description Reference Key Project Personnel Adventure Park
Multi-Benefit
Stormwater Capture
Park Project PEIR
Addendum
10130 S. Gunn
Avenue, Whittier,
CA
2021
Prepared an Addendum
to a PEIR to evaluate
the capture, treat, and
discharge or reuse of
urban runoff and
stormwater per rain
event from an
approximately 6,985-
acre drainage area.

Los Angeles County
Public Works
Contact: Grace
Komjakraphan,
Environmental
Engineering Specialist
Phone: 626.458.4330
Email:

[email protected]
acounty.gov
Randy Westhaus, P.E. –
Program Manager
Paula Fell – CEQA Planner
Jenna Farrell – Cultural
Resources
Kevin Fowler - Noise
Amy Noddings – Biological
Resources
City of Rancho
Cucamonga Central
Park Master Plan
Update Revision
Project Program EIR
11200 Base Line
Road, Rancho
Cucamonga, CA
2021
Preparing Program EIR
for a comprehensive
Master Plan which
defines the development
of the undeveloped
portions of Central Park,
identifying smaller
(1.6- to 11-acre),
buildable sections.

City of Rancho
Cucamonga, Community
Services Department
Contact: Jeff Benson,
Management Analyst II
Phone: 909.774.2106
Email:

[email protected]
Paula Fell – Project Manager
Derrick Coleman – CEQA
Support, Quality
Assurance/Quality Control
Amanda Beck – Biological
Resources
Jenna Farrell – Cultural
Resources
Kevin Fowler – Noise
Chris Hulik – Noise
Jeff Harrington – Air
Quality/GHG
Tiffanie Ramos – Air Quality/
GHG
City of Rancho
Cucamonga Central
Park Amphitheater
Project IS/MND
11200 Base Line
Road, Rancho
Cucamonga, CA
2019
Prepared IS/MND for
an approximately
40,000-square foot
amphitheater on 11
acres located at the
Rancho Cucamonga
Central Park. Project
was completed under
an extremely
aggressive schedule in
order to facilitate a
grant application for
funding.

City of Rancho
Cucamonga, Community
Services Department
Contact: Jeff Benson,
Management Analyst II
Phone: 909.774.2106
Email:

[email protected]
Paula Fell – Project Manager
Derrick Coleman – CEQA
Support, Quality Assurance/
Quality Control
Amanda Beck – Biological
Resources
Jenna Farrell – Cultural
Resources
Kevin Fowler – Noise
Chris Hulik – Noise
Jeff Harrington – Air
Quality/GHG
Tiffanie Ramos – Air Quality/
GHG
Santa Ana River
Interceptor Line
Project
Orange County, CA
Prepared the
Supplemental EA and
EIR Addendum for the
relocation of the Orange
County portion of the
Orange County Flood
Control District
Contact: Greg Yi
Project Manager
Paula Fell – CEQA/NEPA
Planner
Derrick Coleman – Water
Resources
City Council 16 – 40 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 13 TETRA TECH
TABLE 3. TETRA TECH RECENT RELEVANT PROJECT EXPERIENCE
Project, Location,
Completion Date Project Description Reference Key Project Personnel 2017 pipeline between Prado
Dam and Weir Canyon
Road to allow operation
of the Santa Ana River
Mainstem Project.

Phone: 714.647.3962
Email:

[email protected]
g
Jenna Farrell – Cultural
Resources
Kevin Fowler – Noise
City of Huntington
Beach, Water Well
Project Initial Study
Westminster, CA
2017
Prepared an Initial
Study for the
construction of a new
water well and
associated pipeline.

City of Huntington
Beach, Public Works
Contact: Andrew
Ferrigno, PE, Principal
Civil Engineer
Phone: 714.536.5291
Email: aferrigno@surfhb.org
Paula Fell – Project Manager
Derrick Coleman – CEQA
Planner
Kevin Fowler – Noise
Jenna Farrell – Cultural
Resources
TABLE 4. TETRA TECH CURRENT RELEVANT PROJECT EXPERIENCE Project, Location,
Completion Date Project Description Reference Key Project Personnel Washington Avenue
Well Project IS/MND
651-657 East
Washington Avenue,
Santa Ana, CA
On-going
Providing engineering
design services and
preparing an IS/MND for
the development of a
new water well.

City of Santa Ana,
Public Works Agency
Contact: Armando
Fernandez, PE,
Senior Civil Engineer
Phone: 714.647.5629
Email:

Afernandez@santaana.org
Paula Fell – CEQA Task Lead
Derrick Coleman – CEQA
Support, Quality
Assurance/Quality Control
Jenna Farrell – Cultural
Resources
First Street
Stabilization Project
CATEX
East First Street,
Santa Ana, CA
On-going
Preparing a CATEX
and backup
documentation for
improvements to
stabilize existing slopes
along East First Street.

City of Santa Ana
Contact: Craig Foster,
CPSWQ, QSD/P |
NPDES Manager
Phone: 714.647.5659
Email: Cfoster@santaana.org
Paula Fell – Project Manager
Derrick Coleman – CEQA
Support, Quality Assurance/
Quality Control
Amanda Beck – Biological
Resources
Jenna Farrell – Cultural
Resources
Well 12, Well 14,
and Pipeline Project
Mitigation Support
Santa Ana, CA
On-going
Providing mitigation
support for the
construction of two new
water supply wells and
pipelines.

Mesa Water District
Contact: Phil Lauri, PE
Assistant General
Manager
Phone: 949.631.1291
Email:
[email protected]
Paula Fell – CEQA Project
Manager
Jenna Farrell – Cultural
Resources
Amy Noddings – Biological
Resources
City Council 16 – 41 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 14 TETRA TECH
TABLE 4. TETRA TECH CURRENT RELEVANT PROJECT EXPERIENCE Project, Location,
Completion Date Project Description Reference Key Project Personnel 1951 Cohort Pipeline
Replacement Project
Costa Mesa, CA
On-going
Preparing a CATEX
and backup
documentation for
replacing approximately
22,085 linear feet of
existing pipelines and
associated service
lines, meter boxes, and
old “dry barrel” fire
hydrants.

Mesa Water District
Contact: Phil Lauri, PE
Assistant General
Manager
Phone: 949.631.1291
Email:
[email protected]
Paula Fell – Project Manager
Derrick Coleman – CEQA
Support, Quality
Assurance/Quality Control
Jenna Farrell – Cultural
Resources
Julia Mates – Historic
Resources
Crown Valley
Pipeline
Replacements
Project IS/MND
Dana Point and
Laguna Niguel, CA
On-going
Providing engineering
design services and
preparing an IS/MND for
a water and sewer
pipeline replacements
project.

Moulton Niguel Water
District
Contact: Todd
Dmytryshyn, PE, District
Project Manager
Phone: 949.425.3549
Email:

[email protected]
m
Paula Fell – Project Manager
Derrick Coleman – CEQA
Support, Quality Assurance/
Quality Control
Amanda Beck – Biological
Resources
Jenna Farrell – Cultural
Resources
Kevin Fowler – Noise
Chris Hulik – Noise
Jeff Harrington – Air
Quality/GHG
Tiffanie Ramos – Air
Quality/GHG
TABLE 5. ULTRASYSTEMS RELEVANT PROJECT EXPERIENCE
Project, Location,
Completion Date Project Description Reference Key Project Personnel Construction
Environmental
Monitoring for OC
Streetcar Project
Santa Ana and
Garden Grove, CA
On-going
Providing mitigation
support for the
construction a new eastwest double-track
modern streetcar line in
Orange County between
the Santa Ana Regional
Transportation Center in
Santa Ana and the
Harbor Boulevard/
Westminster Avenue
intersection in Garden
Grove.

PGH Wong
Engineering c/o
Orange County
Transportation
Authority
Contact: Guy
Nakano, Civil
Engineer
Phone: 916.335.9005
Email:
[email protected]
om
Betsy Lindsay – Program Manger
Michael Rogozen – Project
Manager Senior Principal
Engineer
Michelle Tollett – Biology
Oscar Perez – Hazardous
Materials
Rod Buck – Hazardous Materials
Steve O’Neil – Cultural
Resources
OC Loop Segments
O, P, and Q Project
IS/MND, NEPA and
Preparing CEQA,
NEPA, and SER
requirements for
GHD
Contact: Bruce
Schmith, PE, ENV
Betsy Lindsay – Program Manger
Margaret Partridge – Planning
Hina Gupta – Planning
City Council 16 – 42 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 15 TETRA TECH
TABLE 5. ULTRASYSTEMS RELEVANT PROJECT EXPERIENCE
Project, Location,
Completion Date Project Description Reference Key Project Personnel Caltrans Standard
Environmental
Reference (SER)
Requirements
Orange County, CA
On-going
development of a

2.7-mile Class I
Bikeway component of
a larger 66-mile
regional bikeway
corridor called the OC
Loop.

SP, Senior Project
Director
Phone: 949.585.5274
Email:
[email protected]
om
Michael Rogozen – Air Quality,
GHG Emissions, Noise
Michelle Tollett – Biology
Steve O’Neil – Cultural and Tribal
Cultural Resources
City of Commerce
Transit Maintenance
Facility Project

IS/MND, NEPA
Categorical Exclusion
5733 Sheila Street,
Commerce, CA
On-going
Preparing CEQA
IS/MND and NEPA
Categorical Exclusion
for a transit
maintenance facility
that would serve the
City’s transit fleet.

City of Commerce
Contact: Claude
McFerguson, Director
of Transportation
Phone: 323.887.4419
ext. 2235
Email:
[email protected]
ce.ca.us
Betsy Lindsay – Program Manger
Margaret Partridge – Project
Manager
Hina Gupta – Planning
Michael Rogozen – Air Quality,
Greenhouse Gas and Noise
Michelle Tollett – Biology
Steve O’Neil – Cultural
Resources
Section F References
Tetra Tech has provided references for each of the representative projects in Section 1E, Tables 3, 4, and 5.

SECTION 2 SCOPE OF SERVICES AND SCHEDULE
The following presents our general technical approach and work plan for environmental services tasks.

Project Initiation
In preparation for commencement of a project, the Tetra Tech Project Manager will attend a kickoff meeting with the City within five working days of receiving a notice to proceed to coordinate the scope and schedule for completing the document. At or before the kickoff meeting, the Project Manager will gather sufficient details to prepare the description of the proposed project. These details may include: a full set of plans including a site plan; elevations and cross sections; floor plans (if applicable); a detailed grading and drainage plan indicating the limits of ground disturbance and grading volumes (cut, fill, and export/import); landscape plans; and lighting plans. Other project description details may include construction timing and phasing; construction equipment list; any other technical studies prepared for the project; and operation of the project (e.g., associated traffic if known, details special events, etc.).

Tetra Tech will develop a draft description of the proposed project and alternatives (if necessary) and will submit it to the City’s Project Manager for review and approval. After receipt of City’s comments, Tetra Tech will finalize the description of the proposed project and alternatives.

Draft Initial Study and Required Technical Studies
The analysis of a project’s potential environmental impacts will commence with the preparation of an IS.

The IS will be prepared according to CEQA requirements and the State CEQA Guidelines (Section 15063).

The most recent CEQA Environmental Checklist Form (Appendix G) will be used. Documentation for the review of a project’s potential environmental impacts follow a very prescriptive process that requires consideration of 21 separate subject areas. Each of these subject areas must address its own set of City Council 16 – 43 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 16 TETRA TECH
questions designed to cover the potential range of impacts that could be faced. The questions range between 2 and 10 questions for each subject area, and total 93 questions over all subject areas.

I. Aesthetics
II. Agriculture/Forestry Resources
III. Air Quality
IV. Biological Resources
V. Cultural Resources
VI. Energy
VII. Geology/Soils
VIII. Greenhouse Gas (GHG) Emissions
IX. Hazards/Hazardous Materials
X. Hydrology/Water Quality
XI. Land Use/Planning
XII. Mineral Resources
XIII. Noise
XIV. Population/Housing
XV. Public Services
XVI. Recreation
XVII. Transportation
XVIII. Tribal Cultural Resources
XIX. Utilities/Service Systems
XX. Wildfire
XXI. Mandatory Findings of Significance
The preparation of an IS checklist includes completing all questions of the checklist with a written response to, or evaluation of, the impacts considered by the questions for each subject area. The responses provided in the IS will rely on information provided in separate technical studies prepared for the proposed action, or other existing documentation applicable to the specific subject area. Generally, many questions will not require an extensive or detailed discussion to provide appropriate scoring. However, it is our experience that several subject areas usually require more extensive responses to the questions. These include some combination of Air Quality/GHG, Cultural Resources, Noise, and Transportation; and, in many cases can also extend to Aesthetics, Biology, Geology, and Hydrology.

Technical Studies
Aesthetic Resources. Conducting an objective, thorough, and well-illustrated visual resource assessment is often a critical component of both public relations efforts and environmental review. It is a useful tool to assist the public in understanding what a project will look like when placed in the environment. Tetra Tech provides state-of-the-art visual impact studies that meet the technical and procedural needs of permitting authorities, illustrating to stakeholders how the project would appear and from which angles it would be visible. Our team is experienced with determining key observation points and providing analyses to address concerns of sensitive viewers while meeting CEQA requirements. In addition, Tetra Tech has extensive experience developing scientifically defensible photo simulations using project photography, GIS, 3D graphic design software, and visual simulation expertise.

Air Quality Study/Greenhouse Gas Assessment. Air assessments can address criteria pollutants, air toxic emissions, climate change impacts (GHG), and health risks relative to project activities. Both the construction and operation phases of projects can produce emissions of criteria pollutants which must be evaluated, and time-phased quantities compared to allowable limits established by the governing air quality management district for the project location. Tetra Tech is a leading provider of air quality services.

Company expertise includes the following services: air emissions impact assessments, air monitoring and sampling, dispersion modeling and health risk assessments, GHG emissions inventory and certification, permit application, regulatory analysis and support, stationary and mobile source testing, and technical evaluation and demonstration of advanced control technologies.

Biological Resources Assessment. Botanical and wildlife species are commonly among the most important resources evaluated under CEQA. Certainly, the presence of plants and animals on federal or state Threatened or Endangered species lists will require even more intense review. Concern over potential impacts to biological resources is often the basis for legal action which can cause project delays or even cancellations. Therefore, it is critically important that all potentially important or significant species associated with a project site or region are identified early, are evaluated using appropriate survey protocols, and data are collected with methods designed to preserve accuracy and detail. Tetra Tech’s City Council 16 – 44 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 17 TETRA TECH
team can provide standard field survey capabilities and special status species expertise that can be applied to terrestrial plants and animals, wetlands areas, and avian species considerations.

Cultural Resources Study/Historical Resources Assessment. The Tetra Tech Team includes experienced cultural resource managers with training in Anthropology and Archaeology, and experience in community outreach, including outreach to Native American Tribes. Tetra Tech’s archaeologists and architectural historians have the national and regional expertise and experience to perform literature and record reviews, conduct pedestrian and intensive surveys to identify and evaluate historic and prehistoric properties. Our cultural resources staff exceed the Secretary of the Interior’s Standard Qualifications for History, Architectural History, and Archaeology, allowing us to provide archaeological and historic architectural studies and reporting. Tetra Tech staff have also conducted site evaluations and, nominations and monitoring following California Register of Historical Resources and National Register of Historic Places criteria and guidelines. Tetra Tech has extensive experience working with the California State Historic Preservation Office, conducting Tribal consultation, and experience with Section 106 of the National Historic Preservation Act in conjunction with CEQA.

Hazards/Hazardous Materials/Environmental Site Assessments. A Phase I Environmental Site Assessment (ESA) is a “due diligence” process, which identifies hazardous and potentially hazardous conditions in and/or adjacent to the site. ESAs consist of record reviews and property research activities and may include sampling of building materials. ESAs provide important information regarding property value, liability issues, and redevelopment constraints. If recognized environmental conditions or known environmental impairments are identified, a Phase II ESA may be conducted to determine the potential nature and extent of contamination. Our ESAs consistently meet or exceed current American Standard Test Method standards, agency requirements, and client expectations. Our services include: Phase I and II ESAs, Resource Conservation and Recovery Act/Comprehensive Environmental Response, Compensation, and Liability Act investigations, underground storage tank investigations, sediment/water quality analysis, hazardous materials/hazardous waste assessment, health risk assessment, impact assessments, soil and groundwater sampling, pilot testing and full-scale remediation.

Geology/Soils/Minerals Studies. Evaluating the possibility that a project could create unstable conditions, or that the location of a project could elevate specific hazardous conditions for the completed development (particularly if structures are involved) are among the effects considered by a geologic evaluation. Local topography, proposed project grading, soil compaction requirements, and erosion potential all must be considered to evaluate how a project might impact local geology and soils. The availability of mineral resources in the project area must be determined to evaluate how a project might impact access to these resources. Proximity to fault zones, areas with high liquefaction potential, and the prevalence of expansive soils (containing certain clay types) all affect the potential that the local geology and soils could exacerbate hazards for a project. Tetra Tech geologists and engineers are expert in evaluating and describing these local conditions and can evaluate the ways in which geology, soils and mineral resources could impact, or be impacted by, a project. Tetra Tech has broad experience with geotechnical projects ranging from geotechnical investigation and materials testing to foundation design.

Hydrology/Water Quality Study. Water issues are of paramount consideration in southern California, and CEQA assessment requires that both water quality and water supply (particularly relative to groundwater) issues are evaluated. Tetra Tech is a leader in water analysis from an engineering perspective and from an environmental perspective. We have experts in water supply engineering (including groundwater extraction and water infrastructure design) and environmental evaluations. Tetra Tech can provide technical studies to evaluate and provide clear and concise assessments of any aspect of potential environmental effects from almost any imaginable project.

Noise Impact Study. Tetra Tech can evaluate and calculate noise and vibration levels expected during the construction and operation phases of a project. Construction noise impact evaluations consider the City Council 16 – 45 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 18 TETRA TECH
construction activity, type of equipment to be used, equipment operational time, and the expected levels of equipment noise and vibration. Operation noise impact evaluations consider noise generating operation activities, including those associated with increases in traffic. The calculations are used to evaluate noise and vibration levels for any identified sensitive receptors at their specific locations. Tetra Tech also evaluates the noise impacts from the proposed project in accordance with the local (and applicable) noise ordinance.

Utility Studies/Sewer Studies/Water Supply Assessment. Tetra Tech has supported various cities and water agencies throughout Orange County on Utility/Sewer Studies and Water Supply Assessments including Santa Ana, Huntington Beach, Orange, Anaheim, Tustin, Newport Beach, Mesa Water District, South Orange County Wastewater Authority, Irvine Ranch Water District, and Moulton Niguel Water District. These services include the preparation of Water and Wastewater Master Plans and studies/analyses in support of infrastructure design projects.

Transportation. One of the primary ways a project causes impacts is through additional vehicular traffic during the construction phase or during the operation phase (after construction). Therefore, the various project components, such as parking supply, vehicular access, and project operation activities are all important. Tetra Tech can tailor a transportation technical study to the proposed project, considering both its construction requirements and anticipated operational activities in the context of its proposed location.

On-call Staff Consulting
Tetra Tech can provide the on-call specialized expertise and the depth of resources necessary to support the City in quickly resolving environmental and technical issues and challenges.

Draft Environmental Document
Level of Documentation. If the screencheck draft IS identifies no potentially significant impacts, then a Public Draft ND will be released to the public. If the screencheck draft IS identifies potentially significant impacts that can be reduced to less than significant levels with implementation of mitigation measures (in addition to the Best Management Practices), then a Public Draft MND will be released to the public.

Should the IS identify potentially significant impacts that cannot be fully reduced to less than significant levels through the implementation of mitigation measures, or should the City reject the acceptance of any mitigation measures, then significant residual impacts will occur and preparation of an EIR will be necessary.

Notices: Tetra Tech will prepare, as appropriate, the notices for the ND, MND, or EIR. A Notice of Intent and a Notice of Completion (NOC) will be prepared for the Public Draft ND or MND. After the Final ND or MND has been certified by the Lead Agency, a Notice of Determination (NOD) will be prepared.

Prior to the preparation of the Draft EIR, a Notice of Preparation will be prepared to serve as a scoping document for the project. When the Public Draft EIR is ready for publication, a Notice of Availability (NOA) and a NOC will be prepared. A NOA and a NOC will also be prepared for the Public Final EIR, when that document if ready for publication. After the Final EIR has been certified by the Lead Agency, a NOD will be prepared.

Mitigation Monitoring and Reporting Program. When mitigation measures are required, the Final IS/MND or EIR will contain a Mitigation, Monitoring, and Reporting Program as an appendix that will be revised with each version of the document.

Document and Notice Production and Circulation: Tetra Tech will support the City in developing a mailing list for circulation of the public document. Tetra Tech has full in-house capabilities to produce the large number of documents potentially required to circulate the Public Draft documents, including the ability to produce large quantities of compact discs. Tetra Tech can provide full support in noticing for a public City Council 16 – 46 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 19 TETRA TECH
document including, as appropriate, publication of notices in the newspaper, and posting of notices with the County Clerk and the State Clearinghouse.

Public Involvement/Outreach: Public involvement is a critical component of the CEQA process. We develop thoughtful public involvement programs, compile mailing lists, prepare public notices, distribute review documents, prepare outreach materials, develop web sites, and organize and facilitate public meetings. Tetra Tech has extensive experience facilitating public meetings for scoping and draft document hearings including preparing and conducting presentations.

Final Environmental Document: Upon receipt of public comments on the draft public document, Tetra Tech will organize and bracket each comment for easy review by the City. Tetra Tech will meet with the City to discuss the appropriate response to substantive comments. Tetra Tech will provide a draft response to each comment in a response to comments table and will incorporate text changes into an administrative final document, where necessary, in strikeout/double underline format for easy review. Tetra Tech will provide the response to comments table and administrative final document to the City for review and comment.

Comments on the administrative final document will be incorporated into a screencheck final document.

Upon final decision-maker action on the final document, Tetra Tech will prepare a Final ND, MND, or EIR documenting any changes to the document.

If Statements of Overriding Consideration and Findings of Fact are required for a project, Tetra Tech can prepare a draft version of this document for review and comment.

NEPA Documents
A NEPA document would be required if there is a federal nexus such as federal funding provided for a project. During project kick-off, Tetra Tech will meet with the City to determine if a NEPA document is required, and if so, at what level. The types of NEPA documents that may be needed include: Categorical Exclusion, EA/Finding of No Significant Impact, or EIS/Record of Decision. Below is a summary of the general tasks to be completed for an EA or EIS, in conjunction with the appropriate CEQA document:
 Conduct project startup
 Set up administrative record database
 Initial coordination with the City and NEPA Lead Agency  Prepare project description, purpose, need, and alternatives  Prepare Notice of Intent
 Conduct scoping meeting/public workshops, as needed
 Prepare Draft EA or EIS
 Analyze project action and alternatives
 Prepare other required sections
 Submit screencheck Draft EA or EIS for review
 Prepare public review Draft EA or EIS
 Conduct scoping meeting/public workshops, as needed
 Prepare Final EA/Finding of No Significant Impact or Final EIS/Record of Decision  Complete and finalize administrative record
Attendance at Meetings
Tetra Tech keeps clients updated on project activities through conference calls and e-mail messages.

Depending on the scope of each task assignment, the frequency of project coordination calls and meetings and the preferred method of communication between management and resource staff may vary. Specific City Council 16 – 47 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana 20 TETRA TECH
project communication may include: kick-off and coordination meetings; status meetings and teleconferences between the City and the Tetra Tech team; attending and assisting the City at City Council meetings, and with appropriate regulatory agencies, as necessary.

Estimated Schedule
Below are example schedules for preparing either an IS/MND or an EIR. This schedule does not include review by City Staff. Those review times will be included in the schedule during project initiation.

IS/MND EXAMPLE SCHEDULE
Task Description Length of Time1
Project Initiation 1 week
Prepare Project Description 1 week
Prepare Administrative IS/MND 8 weeks
Prepare Public IS/MND 2 weeks
30-Day Review Period 4 weeks
Prepare Final IS/MND 4 weeks
1 Note: When feasible, undertaking of tasks overlap, shortening the overall schedule.

EIR EXAMPLE SCHEDULE
Task Description Length of Time1
Project Initiation 1 week
Prepare Project Description 1 week
Notice of Preparation/Scoping Meeting/
Notice Period
6 weeks
Prepare Administrative Draft EIR 8 weeks
Prepare Draft EIR 4 weeks
Public Review Period/Prepare
Administrative Final EIR 8 weeks
Prepare Final PEIR/CEQA Findings 4 weeks
1 Note: When feasible, undertaking of tasks overlap, shortening the overall schedule.

City Council 16 – 48 3/21/2023

PROPOSAL FOR
On-Call Environmental Services
RFP NO.: 21-105
City of Santa Ana   TETRA TECH

APPENDIX B

CERTIFICATIONS
City Council 16 – 49 3/21/2023
 
 City Council 16 – 503/21/2023   
 City Council 16 – 513/21/2023   
 City Council 16 – 523/21/2023   
 City Council 16 – 533/21/2023   
 City Council 16 – 543/21/2023   
 City Council 16 – 553/21/2023 

EXHIBIT C
CONSULTANT’S FEE & COSTS PROPOSAL
City Council 16 – 56 3/21/2023

CLASSIFICATION RATE
Engineers / Scientists / Planners
Eng/Sci/Planner Technician I $35.00
Eng/Sci/Planner Technician II $45.00
Eng/Sci/Planner Technician III $53.00
Eng/Sci/Planner Technician IV $63.00
Eng/Sci/Planner Staff I $70.00
Eng/Sci/Planner Staff II $80.00
Eng/Sci/Planner Staff III $90.00
Eng/Sci/Planner Staff IV $100.00
Eng/Sci/Planner Staff V $110.00
Eng/Sci/Planner Staff VI $120.00
Eng/Sci/Planner Staff VII $130.00
Eng/Sci/Planner Staff VIII $140.00
Eng/Sci/Planner Senior Staff I $150.00
Eng/Sci/Planner Senior Staff II $160.00
Eng/Sci/Planner Senior Staff III $170.00
Eng/Sci/Planner Senior Staff IV $180.00
Eng/Sci/Planner Manager I $190.00
Eng/Sci/Planner Manager II $199.00
Senior Consultants / Principals
Senior Consultant I $215.00
Senior Consultant II $230.00
Senior Consultant III $245.00
Principal I $260.00
Principal II $275.00
Principal III $290.00
GIS / Designers / Drafters
GIS / Design Staff I $70.00
GIS / Design Staff II $82.00
GIS / Design Staff III $97.00
GIS / Design Staff IV $110.00
GIS / Design Staff V $120.00
GIS / Design Staff VI $135.00
GIS / Design Manager I $150.00
Financial Support / Procurement / Administrative
Project Support Services I $63.00
Project Support Services II $72.00
Project Support Services III $86.00
Project Support Services IV $97.00
Project Support Services V $107.00
Project Support Services VI $118.00
Project Support Services VII $130.00
Project Support Services VIII $142.00
Project Support Services Manager I $155.00
Project Support Services Manager II $169.00
Rates are good through 2021 only and are subject to annual escalation thereafter.

Rates include direct labor, overhead, G&A, and fee.

Expert Witness Testimony will be charged at standard rates plus 25% All other direct costs and subcontract costs will be charged at cost plus 10% .

TETRA TECH, INC.

Schedule of Hourly Rates
City Council 16 – 57 3/21/2023
City of Santa Ana RFP 21-075
Page A4-1
Appendix
ATTACHMENT 4

CALTRANS ATTACHMENTS
Please see below.

City Council 16 – 58 3/21/2023
Local Assistance Procedures Manual EXHIBIT 10-H2
Cost Proposal

January 2020
EXHIBIT 10-H2 COST PROPOSAL Page 1 of 3

SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)
Note: Mark-ups are Not Allowed
Consultant __Tetra Tech, Inc.___________________________________ ☒ Prime Consultant ☐ Subconsultant ☐ 2nd Tier Subconsultant Project No. _RFP-21-105____________ Contract No. _________________ Participation Amount $_2,000,000.00________ Date _01/12/2023_____

For Combined Rate
Overhead % x General & Administrative % = Combined ICR% OR
For Home Office Rate
158.15 % x 5.58 % = 172.55%
For Field Office Rate

71.07 % x 5.58 % = 80.62%
Fee = 10%

BILLING INFORMATION CALCULATION INFORMATION
Name/Job Title/Classification1 Hourly Billing Rates2
Straight3 OT(1.5x) OT(2x)
Effective Date of Hourly Rate
From To
Actual or
Avg. Hourly
Rate4
% or $
Increase
Hourly Range -
for Classifications Only
Paula Fell – Senior Project Manager *
Principal Engineer/Scientist/Tech
Specialist
$142.51
$150.48
$156.07
$181.97
$192.14
$199.29
$221.42
$233.80
$242.49
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$71.73
$75.74
$78.56

5.6%

3.7%
Not Applicable
Mike Koester – Operations Director*
Manager Engineering Discipline
$317.13
$334.86
$347.31
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$105.78
$111.69
$115.85

5.6%

3.7%
Not Applicable
Randy Westhaus – Director*
Senior Consultant I
$260.95
$275.54
$285.79
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$87.04
$91.91
$95.32

5.6%

3.7%
Not Applicable
Derrick Coleman, PhD – Senior
Project Manager *
Principal Engineer/Scientist/Tech
Specialist
$146.13
$154.30
$160.04
$186.58
$197.01
$204.34
$227.04
$239.73
$248.65
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$73.55
$77.66
$80.55

5.6%

3.7%
Not Applicable
Connie Farmer – Senior Project
Manager *
$220.51
$232.84
$260.96
$275.55
$301.41
$318.26
01/01/2023
01/01/2024
12/31/2023
12/31/2024
$73.55
$77.66 5.6%
Not Applicable
City Council 16 – 59 3/21/2023
Local Assistance Procedures Manual EXHIBIT 10-H2
Cost Proposal

January 2020
Principal Engineer/Scientist/Tech
Specialist
$241.50 $285.80 $330.10 01/01/2025 12/31/2025 $80.55 3.7% Jenna Farrell – Archaeologist*
Associate Engineer/Scientist/Tech
Specialist
$140.58
$148.44
$153.96
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$46.89
$49.51
$51.35

5.6%

3.7%
Not Applicable
Julia Mates – Senior Historian*
Professional Services
$142.71
$150.69
$156.29
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$47.60
$50.26
$52.13

5.6%

3.7%
Not Applicable
Erin King – Archaeologist*
Engineer/Scientist/Tech Specialist
$146.93
$155.14
$160.91
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$49.01
$51.75
$53.67

5.6%

3.7%
Not Applicable
Michelle Bates - Principal Biologist*
Engineer/Scientist/Tech Specialist
$227.40
$240.11
$249.04
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$75.85
$80.09
$83.07

5.6%

3.7%
Not Applicable
Amy Noddings - Senior Biologist*
Planner
$158.30
$167.15
$173.37
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$52.80
$55.75
$57.83

5.6%

3.7%
Not Applicable
Amanda Beck – Biologist*
Engineer/Scientist/Tech Specialist
$99.34
$104.89
$108.80
$126.84
$133.93
$138.91
$154.34
$162.97
$169.03
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$50.00
$52.80
$54.76

5.6%

3.7%
Not Applicable
Jeffery Harrington - C&E Program
Manager*
Principal Engineer/Scientist/Tech
Specialist
$252.02
$266.11
$276.01
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$84.06
$88.76
$92.06

5.6%

3.7%
Not Applicable
Tiffanie Ramos - Environmental
Engineer*
Senior Engineer/Scientist/Tech
Specialist
$154.19
$162.81
$168.87
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$51.43
$54.30
$56.33

5.6%

3.7%
Not Applicable
Jay Neuhaus - Project
Manager/Principal*
Principal Engineer/Scientist/Tech
Specialist
$229.53
$242.36
$251.38
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$76.56
$80.84
$83.85

5.6%

3.7%
Not Applicable
Carl Lenker, PE - Senior Project
Environmental Engineer*
Principal Engineer/Scientist/Tech
Specialist
$240.71
$254.17
$263.62
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$80.29
$84.78
$87.93

5.6%

3.7%
Not Applicable
Lindsay Southerland - Project
Manager, Public Outreach*
Senior Engineer/Scientist/Tech
Specialist
$148.46
$156.76
$162.59
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$49.52
$52.29
$54.23

5.6%

3.7%
Not Applicable
City Council 16 – 60 3/21/2023
Local Assistance Procedures Manual EXHIBIT 10-H2
Cost Proposal

January 2020
Max Pivonka - Environmental
Scientist*
Assistant Engineer/Scientist/Tech
Specialist
$86.49
$91.32
$94.72
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$28.85
$30.46
$31.60

5.6%

3.7%
Not Applicable
Neha Gajjar, PE - Project Manager*
Project Manager
$286.82
$302.85
$314.12
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$95.67
$101.02
$104.78

5.6%

3.7%
Not Applicable
Laurence Esguerra, PE - Project
Manager*
Project Manager
$240.71
$254.17
$263.62
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$80.29
$84.78
$87.93

5.6%

3.7%
Not Applicable
Erica Jenkins - Design Engineer*
Engineer/Scientist/Tech Specialist
$174.26
$184.00
$190.85
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$58.13
$61.37
$63.66

5.6%

3.7%
Not Applicable
Perry Patton - Principal Civil
Engineer*
Principal Engineer/Scientist/Tech
Specialist
$207.94
$219.56
$227.73
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$69.36
$73.24
$75.96

5.6%

3.7%
Not Applicable
Drew Timmis - Sci. Biologist I*
Associate Engineer/Scientist/Tech
Specialist
$83.74
$88.42
$91.71
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$27.93
$29.49
$30.59

5.6%

3.7%
Not Applicable
Kevin Fowler - Senior Acoustic
Engineer*
Principal Engineer/Scientist/Tech
Specialist
$216.31
$228.40
$236.90
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$72.15
$76.18
$79.02

5.6%

3.7%
Not Applicable
Chris Hulik - Acoustic Scientist*
Engineer/Scientist/Tech Specialist
$138.96
$146.73
$152.19
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$46.35
$48.94
$50.76

5.6%

3.7%
Not Applicable
Chris Noddings - Senior Engineer*
Project Manager
$169.36
$178.83
$185.48
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$56.49
$59.65
$61.87

5.6%

3.7%
Not Applicable
Adrian Lee, PE - Design Engineer*
Engineer/Scientist/Tech Specialist
$139.80
$147.61
$153.11
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$46.63
$49.24
$51.07

5.6%

3.7%
Not Applicable
Joe Harrison - Senior Engineer*
Planner
$149.96
$158.34
$164.23
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
01/01/2023
01/01/2024
01/01/2025
12/31/2023
12/31/2024
12/31/2025
$50.02
$52.82
$54.78

5.6%

3.7%
Not Applicable
(Add pages as necessary)
NOTES:

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended.

City Council 16 – 61 3/21/2023
Local Assistance Procedures Manual EXHIBIT 10-H2
Cost Proposal

January 2020

3. Billing rate = actual hourly rate * (1+ ICR) * (1+ Fee). Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans. All costs must comply with the Federal cost principles for reimbursement.

4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification.

5. Rates above are good through 2025 and are subject to annual escalation thereafter.

EXHIBIT 10-H2 COST PROPOSAL Page 2 of 3

SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)
Consultant __Tetra Tech, Inc.____________________________________ ☒ Prime Consultant ☐ Subconsultant Project No. _RFP 21-105______________________ Contract No. ____________________ Date __01/12/2023 SCHEDULE OF OTHER DIRECT COST ITEMS (Add additional pages as necessary) Description of Item Quantity Unit Unit Cost Total
Mileage Costs 0.665 $ $ TBD
Equipment Rental and Supplies TBD $ $ TBD
Permit Fees TBD $ $ TBD
Plan Sheets TBD $ $ TBD
Test TBD $ $ TBD
Vehicle TBD $ $ TBD
Subconsultant 1: UltraSystems $ TBD
Subconsultant 2: $
Subconsultant 3: $
Subconsultant 4: $
Subconsultant 5: $
Note: Add additional pages if necessary.

NOTES:

1. List other direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentation.

2. Proposed ODC items should be consistently billed regardless of client and contract type.

3. Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate.

4. Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice).

5. Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost.

6. Travel related costs should be pre-approved by the contracting agency and shall not exceed current State Department of Personnel Administration rules.

7. If mileage is claimed, the rate should be properly supported by the consultant's calculation of their actual costs for company vehicles. In addition, the miles claimed should be supported by mileage logs.

8. If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is its standard procedure for all of their contracts and that they do not own any vehicles that could be used for the same purpose.

City Council 16 – 62 3/21/2023
Local Assistance Procedures Manual EXHIBIT 10-H2
Cost Proposal

January 2020

9. The cost proposal format shall not be amended. All costs must comply with the Federal cost principles.

10. Add additional pages if necessary.

11. Subconsultants must provide their own cost proposals.

City Council 16 – 63 3/21/2023
Local Assistance Procedures Manual EXHBIT 10-H3
Cost Proposal

January 2020
EXHIBIT 10-H2 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Prime Consultant or Subconsultant Certifying:

Name: Title *:

Signature : Date of Certification (mm/dd/yyyy):

Email: Phone Number:

Address:
* An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List services the consultant is providing under the proposed contract:

City Council 16 – 64 3/21/2023
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On Call Environmental Services
City of Santa Ana 8.00%
City of Santa Ana
Tetra Tech, Inc.
$ 76,000.00 1
✔ $950,000.00
Air Quality, Greenhouse Gas, Noise,
Biological Resources, and Cultural 25485 UltraSystems Environmental Inc., BetsyLindsay, 949-788-4900, $ 76,000.00 76,000.00

8.00 Mike Koester, CHMM, REP 303.291.6265
Vice President
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City Council 16 – 65 3/21/2023
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City Council -XO\ 16 – 66 3/21/2023

Local Assistance Procedures Manual Exhibit 10-O2
Consultant Contract DBE Commitment
EXHIBIT 10-O2 CONSULTANT CONTRACT DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE:  7. Total Contract Award Amount:

8. Total Dollar Amount for ALL Subconsultants: 9. Total Number of ALL Subconsultants:

10. Description of Work, Service, or Materials
Supplied

11. DBE
Certification
Number

12. DBE Contact Information

13. DBE
Dollar
Amount
Local Agency to Complete this Section

14. TOTAL CLAIMED DBE PARTICIPATION
$ 20. Local Agency Contract
Number:

21. Federal-Aid Project Number:

22. Contract Execution
Date:

Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

23. Local Agency Representative's Signature 24. Date

25. Local Agency Representative's Name 26. Phone

27. Local Agency Representative's Title
%
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

15. Preparer's Signature 16. Date

17. Preparer's Name 18. Phone

19. Preparer's Title
DISTRIBUTION: 1. Original – Local Agency

2. Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

July 23, 2015
City of Santa Ana 8% On-Call Engineering Services UltraSystems Environmental City of Santa Ana $950,000.00 Environmental Consulting Services 25485 Betsy A. Lindsay $76,000 $76,000 1/9/2023 Betsy A. Lindsay 949/788-4900 x227 President/CEO 8 City Council 16 – 67 3/21/2023

Local Assistance Procedures Manual Exhibit 10-O2
Consultant Contract DBE Commitment
INSTRUCTIONS – CONSULTANT CONTRACT DBE COMMITMENT

CONSULTANT SECTION

1. Local Agency - Enter the name of the local or regional agency that is funding the contract.

2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement.

3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic Rehab, Overlay, Widening, etc).

4. Project Location - Enter the project location as it appears on the project advertisement.

5. Consultant’s Name - Enter the consultant’s firm name.

6. Prime Certified DBE - Check box if prime contractor is a certified DBE.

7. Total Contract Award Amount - Enter the total contract award dollar amount for the prime consultant.

8. Total Dollar Amount for ALL Subconsultants – Enter the total dollar amount for all subcontracted consultants.

SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count.

9. Total number of ALL subconsultants – Enter the total number of all subcontracted consultants. SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count.

10. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant’s own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms.

11. DBE Certification Number - Enter the DBE’s Certification Identification Number. All DBEs must be certified on the date bids are opened.

12. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants.

Also, enter the prime consultant’s name and phone number, if the prime is a DBE.

13. DBE Dollar Amount - Enter the subcontracted dollar amount of the work to be performed or service to be provided. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation.

14. Total Claimed DBE Participation - $: Enter the total dollar amounts entered in the “DBE Dollar Amount” column. %: Enter the total DBE participation claimed (“Total Participation Dollars Claimed” divided by item “Total Contract Award Amount”). If the total % claimed is less than item “Contract DBE Goal,” an adequately documented Good Faith Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM).

15. Preparer’s Signature - The person completing the DBE commitment form on behalf of the consultant’s firm must sign their name.

16. Date - Enter the date the DBE commitment form is signed by the consultant’s preparer.

17. Preparer’s Name - Enter the name of the person preparing and signing the consultant’s DBE commitment form.

18. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form.

19. Preparer’s Title - Enter the position/title of the person signing the consultant’s DBE commitment form.

LOCAL AGENCY SECTION

20. Local Agency Contract Number - Enter the Local Agency contract number or identifier.

21. Federal-Aid Project Number - Enter the Federal-Aid Project Number.

22. Contract Execution Date - Enter the date the contract was executed.

23. Local Agency Representative’s Signature - The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate.

24. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative.

25. Local Agency Representative’s Name - Enter the name of the Local Agency Representative certifying the consultant’s DBE commitment form.

26. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form.

27. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the consultant’s DBE commitment form.

City Council July 23, 2015 16 – 68 3/21/2023

Local Assistance Procedures Manual Exhibit 10-O1
Consultant Proposal DBE Commitment
EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE: 

7. Description of Work, Service, or Materials
Supplied

8. DBE
Certification
Number
Local Agency to Complete this Section

17. Local Agency Contract Number:

18. Federal-Aid Project Number:

19. Proposed Contract Execution Date:

20. Consultant’s Ranking after Evaluation: __________________________ Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

9. DBE Contact Information

11. TOTAL CLAIMED DBE PARTICIPATION

10. DBE %
%
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

12. Preparer's Signature 13. Date

14. Preparer's Name 15. Phone

16. Preparer's Title
DISTRIBUTION: Original – Included with consultant’s proposal to local agency.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

LPP 18-01 Page 1 of 2
January 2019
On Call Environmental Services City of Santa Ana 8.00% City of Santa Ana Tetra Tech, Inc.

On-Call Environmental Services Air Quality, Greenhouse Gas, Noise, Biological Resources, and Cultural Resources Studies.

NA 25485 NABetsy Lindsay, 949-788-4900,
[email protected]

0.00 8.00 8.00 10/20/2021 Mike Koester, CHMM, REP 303.291.6265 Vice President City Council 16 – 69 3/21/2023
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City of Santa Ana 8%
On-Call Environmental Services
TBD
UltraSystems Environmental Inc.

Environmental Consulting Services 25485 Betsy A. Lindsay, President/CEO 949-788-4900 x227 8 10/05/2021
Betsy A. Lindsay 949-788-4900 x227
President/CEO
✔
8 City Council 16 – 70 3/21/2023

AGREEMENT TO PROVIDE ON-CALL ENVIRONMENTAL SERVICES
THIS AGREEMENT is made and entered into this 21st day of March, 2023 by and between, Dudek (“ Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“ City”).

RECITALS
A. On September 23, 2021 the City issued a Request for Proposal (“ RFP”) No. 21- 105, by which it desired to retain a consultant having special skill and knowledge in the field of Environmental Services on an “ on- call” basis for the City’ s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 21-105.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 21-105, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “ Scope of Services”, which was included in RFP 21- 105 and is attached hereto and fully incorporated herein by this reference as Exhibit A, and as more specifically set forth in Consultant’ s proposal (excluding fee and cost proposal and resumes), which is attached hereto and fully incorporated herein by this reference as Exhibit B.

2. ALLOWABLE COSTS AND PAYMENTS
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’ s Fee and Cost Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit C. Consultant is one of three ( 3) separate consultants selected to provide services on an on- call basis under RFP 21-105. The total compensation for services provided by all consultants selected under RFP 21-105 shall not exceed the shared aggregate amount of $950, 000.00 during the term of this Agreement, including any extension periods as set forth in Section 4, below.

DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 71 3/21/2023

b. Consultant’ s Fee and Cost Proposal is attached hereto and fully incorporated herein as Exhibit C. The specified hourly rates shall include direct salary costs, employee benefits, overhead, and fees. These rates are not adjustable for the performance period set forth in this Agreement. In addition, Consultant will be reimbursed for incurred ( actual) direct costs other than salary costs that are in the fee and cost proposal and identified in the fee and cost proposal, and in the executed Task Order. c. Specific projects will be assigned to Consultant through issuance of Task Orders.

After a project to be performed under this Agreement is identified by City, City will prepare a draft Task Order less the cost estimate. A draft Task Order will identify the scope of services, expected results, project deliverables, period of performance, project schedule and will designate a City Project Coordinator. The draft Task Order will be delivered to Consultant for review. Consultant shall return the draft Task Order within ten ( 10) calendar days along with a Cost Estimate, including a written estimate of the number of hours and hourly rates per staff person, any anticipated reimbursable expenses, overhead, fee if any, and total dollar amount.

After agreement has been reached on the negotiable items and total cost, the finalized Task Order shall be signed by both City and Consultant. d. Task Orders may be negotiated for a lump sum (Firm Fixed Price) or for specific rates of compensation, both of which must be based on the labor and other rates set forth in Consultant’ s Cost Proposal.
e. Reimbursement for transportation and subsistence costs shall not exceed the rates as specified in the approved Cost Proposal.
f. When milestone cost estimates are included in the approved Cost Proposal, Consultant shall obtain prior written approval for a revised milestone cost estimate from City before exceeding such estimate.
g. Progress payments for each Task Order will be made monthly in arrears based on services provided and actual costs incurred.
h. Consultant shall not commence performance of work or services until this Agreement has been approved by City, and notification to proceed has been issued by City. No payment will be made prior to approval or for any work performed prior to approval of this Agreement.
i. A Task Order is of no force or effect until returned to City and signed by an authorized representative of City. No expenditures are authorized on a project, and work shall not commence until a Task Order for that project has been executed by City.

DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 72 3/21/2023

j. Consultant will be reimbursed, as promptly as fiscal procedures will permit upon receipt by City of itemized invoices in triplicate. Separate invoices itemizing all costs are required for all work performed under each Task Order. Invoices shall be submitted no later than 45 calendar days after the performance of work for which Consultant is billing, or upon completion of the Task Order. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this Agreement number, project title, and Task Order number. Credits due to City that include any equipment purchased under the Equipment Purchase provision of this Agreement must be reimbursed by Consultant prior to the expiration or termination of this Agreement. Invoices shall be mailed to City at the following address: City of Santa Ana, Public Works Agency M-36, 20 Civic Center Plaza, P.O. Box 1988, Santa Ana, CA 92702.
k. The period of performance for Task Orders shall be in accordance with dates specified in the Task Order. No Task Order will be written which extends beyond the expiration date of this Agreement.
l. The total amount payable by City for an individual Task Order shall not exceed the amount agreed to in the Task Order, unless authorized by contract amendment. m. If the Consultant fails to satisfactorily complete a deliverable according to the schedule set forth in a Task Order, no payment will be made until the deliverable has been satisfactorily completed.
n. Task Orders may not be used to amend this Agreement and may not exceed the scope of work under this Agreement.
o. The total amount payable by City for all Task Orders resulting from this Agreement shall not exceed an aggregate amount of $950,000. 00. It is understood and agreed that there is no guarantee, either expressed or implied, that this dollar amount will be authorized under this Agreement through Task Orders. p. Consultant shall submit progress reports on each specific project in accordance with the Task Order. These reports shall be submitted at least once a month. The report should be sufficiently detailed for the City’ s Project Manager to determine, if Consultant is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed. q. Consultant’ s Project Manager shall meet with City’s Project Manager, as needed, to discuss progress on the project( s).
r. This Agreement is valid and enforceable only if sufficient funds are made available to the City for the purpose of this Agreement. In addition, this Agreement is subject DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 73 3/21/2023

to any additional restrictions, limitations, conditions, or any statute enacted by Congress, the State Legislature, or the City that may affect the provisions, terms or funding of this Agreement in any manner.

3. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS
a. Consultant agrees that the Contract Cost Principles and Procedures, 48 CFR Part 31, Contract Cost Principals and Procedures, shall be used to determine the allowability of individual terms of cost. et seq., shall be used to determine the cost allowability of individual items.
b. Consultant agrees to comply with federal procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
c. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 2 CFR, Part 200 and 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment by Consultant to City.

4. PERFORMANCE PERIOD
a. This Agreement shall go into effect on March 21, 2023, contingent upon approval by City, and Consultant shall commence work after notification to proceed by City. This Agreement shall end on March 20, 2026, unless terminated earlier in accordance with Section 21, below. The term of this Agreement may be extended for up to two (2), 1-year periods upon a writing executed by the City Manager and City Attorney.
b. Consultant is advised that any recommendation for contract award is not binding on City until the Agreement is fully executed and approved by City. c. The period of performance for each specific project shall be in accordance with the Task Order for that project. If work on a Task Order is in progress on the expiration date of this Agreement, the terms of the Agreement shall be extended by amendment.

5. STATE PREVAILING WAGE RATES
a. If applicable, Consultant shall comply with the State of California’ s General Prevailing Wage Rate requirements in accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances applicable to the work.
b. Any subcontract entered into as a result of this Agreement, if for more than $25,000 for public works construction or more than $15,000 for the alteration, demolition, repair, or maintenance of public works, shall contain all of the provisions of this DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 74 3/21/2023

Section, unless the awarding agency has an approved labor compliance program by the Director of Industrial Relations.
c. When prevailing wages apply to the services described in the scope of work, transportation and subsistence costs shall be reimbursed at the minimum rates set by the Department of Industrial Relations ( DIR) as outlined in the applicable Prevailing Wage Determination. See http:// www. dir.ca.gov. Consultant shall be responsible for any future adjustments to prevailing wage rates including, but not limited to, base hourly rates and employer payments as determined by the Department of Industrial Relations, Consultant is responsible for paying the appropriate rate, including escalations that take place during the term of the Agreement.
d. When prevailing rates apply, the Consultant is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by City.

6. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

7. OWNERSHIP OF MATERIALS
This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“ Documents & Data”). Consultant shall require all subconsultants to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data, which were provided, to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’ s sole risk.

DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 75 3/21/2023

8. MINIMUM INSURANCE REQUIREMENTS
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
i) Commercial General Liability ( CGL): Insurance Services Office Form CG 00 01 covering CGL on an “ occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non- owned), with limit no less than 1,000,000 per accident for bodily injury and property damage. iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’ s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
iv) Professional Liability ( Errors and Omissions) Insurance appropriates to the Consultant’ s profession, with limit no less than 2,000, 000 per occurrence or claim, $2,000, 000 aggregate. v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.
b. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
i) Additional Insured Status. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 76 3/21/2023

or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’ s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
ii) Primary Coverage. For any claims related to this contract, the Consultant’ s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Consultant’ s insurance and shall not contribute with it.
iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the Entity.
iv) Waiver of Subrogation. Consultant hereby grants to Entity a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.
v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.
vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity. vii) Claims Made Policies. If any of the required policies provide coverage on a claims- made basis:

The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 77 3/21/2023

If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “ extended reporting” coverage for a minimum of five (5) years after completion of contract work.
viii) Verification of Coverage. Consultant shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements ( or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’ s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from subcontractors.
x) Special Risks or Circumstances. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

9. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: ( 1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and ( 2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.

This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement.

City may make all reasonable decisions with respect to its representation in any legal proceeding.

Notwithstanding the foregoing, to the extent Consultant’ s services are subject to Civil Code Section 2782. 8, the above indemnity shall be limited, to the extent required by Civil Code Section DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 78 3/21/2023

2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Notwithstanding the foregoing, with respect to any professional liability claim or lawsuit, this indemnity does not include providing the primary defense of City, provided, however, Consultant shall be responsible for City’ s defense costs to the extent such costs are incurred as a result of Consultant’ s negligence, recklessness or willful misconduct.

10. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’ s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

11. RETENTION OF RECORDS/AUDIT
For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable, and other matters connected with the performance of this Agreement, pursuant to Government Code 8546. 7, Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant and its certified public accountants work papers that are pertinent to the contract and indirect cost rates (ICR) for audit, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested.

12. AUDIT REVIEW PROCEDURES
a. Any dispute concerning a question of fact arising under an interim or post audit of this Agreement that is not disposed of by mutual agreement shall be reviewed by the City.
b. Not later than 30 days after issuance of the final audit report, Consultant may request a review by the City of unresolved audit issues. The request for review will be submitted in writing, submitted to the project manager of RFP. c. Neither the pendency of a dispute nor its consideration by City will excuse Consultant from full and timely performance in accordance with the terms of this Agreement.

13. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 79 3/21/2023

importance, but in no event less than reasonable care. “ Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non- use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; ( c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

14. CONFLICT OF INTEREST
a. Consultant shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this Agreement, or any ensuing City construction project. Consultant shall also list current clients who may have a financial interest in the outcome of this Agreement, or any ensuing City construction project that will follow.
b. Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this Agreement.
c. Consultant agrees to complete any statements of economic interest if required by either City ordinance or State law.

15. REBATES, KICKBACKS, OR OTHER UNLAWFUL CONSIDERATION Consultant warrants that this Agreement was not obtained or secured through rebates kickbacks or other unlawful consideration, either promised or paid to any City employee. For breach or violation of this warranty, City shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

16. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City: Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30) P.O. Box 1988
DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 80 3/21/2023

Santa Ana, CA 92702-1988
Fax 714- 647-6956
Nabil Saba
Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
Fax 714- 647- 5635
To Consultant: Joseph Monaco
President & CEO
Dudek
27372 Calle Arroyo
San Juan Capistrano, CA 92675
Fax: 949.450.2525
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty- four ( 24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded.

17. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein.

18. SUBCONTRACTING
a, Nothing contained in this Agreement or otherwise, shall create any contractual relation between City and any subconsultant( s), and no subcontract shall relieve Consultant of its responsibilities and obligations hereunder. Consultant agrees to be as fully responsible to City for the acts and omissions of its subconsultant( s) and of persons either directly or indirectly employed by any of them as it is for the acts DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 81 3/21/2023

and omissions of persons directly employed by Consultant. Consultant’ s obligation to pay its subconsultant(s) is an independent obligation from City’s obligation to make payments to the Consultant.
b. Consultant shall perform the work contemplated with resources available within its own organization and no portion of the work pertinent to this Agreement shall be subcontracted without written authorization by City, except that which is expressly identified in the approved Cost Proposal.
c. Consultant shall pay its subconsultants within fifteen ( 15) calendar days from receipt of each payment made to Consultant by City.
d. All subcontracts entered into as a result of this Agreement shall contain all the provisions stipulated in this Agreement to be applicable to subconsultants. e. Any substitution of subconsultant( s) must be approved in writing by City prior to the start of work by the subconsultant(s).

19. EQUIPMENT PURCHASE
a. Prior authorization in writing by City shall be required before Consultant enters into any unbudgeted purchase order, or subcontract exceeding $ 5,000 for supplies, equipment, or consultant services. Consultant shall provide an evaluation of the necessity or desirability of incurring such costs.
b. For purchase of any item, service or consulting work not covered in Consultant’ s Cost Proposal and exceeding $5,000 prior authorization by City, three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified.
c. Any equipment purchased as a result of this Agreement is subject to the following condition: “ Consultant shall maintain an inventory of all nonexpendable property.

Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $ 5,000 or more. If the purchased equipment needs replacement and is sold or traded in, City shall receive a proper refund or credit at the conclusion of the Agreement, or ifthe Agreement is terminated, Consultant may either keep the equipment and credit City in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established City procedures and credit City in an amount equal to the sales price. If Consultant elects to keep the equipment, fair market value shall be determined at Consultant’ s expense, based on a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by City and Consultant. If it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by City.” 2 CFR, Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than $5,000 is credited to the project.

DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 82 3/21/2023

20. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

21. TERMINATION
a. City reserves the right to terminate this Agreement upon thirty (30) calendar days written notice to Consultant with the reasons for termination stated in the notice.

Upon termination, City shall be entitled to all work including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not. b. Notwithstanding any provisions of this Agreement, Consultant shall not be relieved of liability to City for damages sustained by the City by virtue of any breach of this Agreement by Consultant, and City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due City from Consultant is determined.

22. JURISDICTION-VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

23. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

24. STATEMENT OF COMPLIANCE
a. Consultant’ s signature affixed herein, and dated, shall constitute a certification under penalty of perjury under the laws of the State of California that Consultant has, unless exempt, complied with, the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 83 3/21/2023

Section 11102.
b. During the performance of this Agreement, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition ( e.g., cancer), age ( over 40), marital status, gender, gender identity, gender expression, sexual orientation, military or veteran status, and denial of family care leave. Consultant and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.
c. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder ( California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 ( a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.
d. The Consultant shall comply with regulations relative to Title VI nondiscrimination in federally assisted programs of the Department of Transportation – Title 49 Code of Federal Regulations, Part 21 – Effectuation of Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the state of California shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest. e. The Consultant, with regard to the work performed by it during the Agreement shall act in accordance with Title VI. Specifically, the Consultant shall not discriminate on the basis of race, color, national origin, religion, sex, age, or disability in the selection and retention of subconsultants, including procurement of materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the U.S. DOT’ s Regulations, including employment practices when the Agreement covers a program whose goal is employment.
f. Consultant, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 40 Code of Federal Regulations Part 26 on the basis of race, color, sex or national DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 84 3/21/2023

origin. In administering the City components of the Disadvantaged Business Enterprises (DBE) Program Plan, Consultant, subreceipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin. g. Under 49 CFR 26.13(b): Consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Agreement, Consultant shall carryout applicable requirements of 49 CFR 26 in the award and administration of federal- aid contracts.

Failure by Consultant to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy, which the City deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payment if applicable;
2) Assessing sanctions;
3) Liquidating damages; and/or
4) Disqualifying consultant from future proposing as non- responsible. h. Termination and Substitution of DBE Subconsultants. Consultant shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless Consultant or DBE subconsultant obtains the City’ s written consent.

Consultant shall not terminate or substitute a listed DBE for convenience and perform work with their own forces or obtain materials from other sources without authorization from City. Unless the City’s consent is provided, the Consultant shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 10-02 Consultant Contract DBE Commitment form, included in the Bid.
i. Consultant shall notify City’ s designated representative of any changes to its anticipated DBE participation before starting the affected work. Consultant shall notify City of any notices of decertification or certification regarding a subconsultant’ s DBE status.
j. Consultant shall provide all required DBE forms to the City as required pursuant to applicable law.
k. All certifications required for the Bid are attached hereto as part of Exhibit B to the Agreement.
l. In all solicitations either by competitive bidding or negotiation made by Consultant for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 85 3/21/2023

notified by Consultant of the Consultant’ s obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
m. Consultant shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish this information, Consultant shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts Consultant has made to obtain the information. n. In the event of Consultant’ s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
i. Withholding of payments to Consultant under the Agreement within a reasonable period of time, not to exceed 90 days; and/ or ii. Cancellation, termination or suspension of the Agreement, in whole or in part.
o. Consultant shall include the provisions of paragraphs a. through p. in every sub- agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.

Consultant shall take such action with respect to any sub- agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event Consultant becomes involved in, or is threatened with, litigation with a sub- applicant or supplier as a result of such direction, Consultant may request the recipient enter into such litigation to protect the interests of the State, and, in addition, Consultant may request the United States to enter into such litigation to protect the interests of the United States.
p. During the performance of this contract, the Consultant, for itself, its assignees, and successors in interest ( hereinafter referred to as the “ Consultant”) agrees to comply with the following nondiscrimination statutes and authorities, including, but not limited to the following Pertinent Non- Discrimination Authorities:

Title VI of the Civil Rights Act of 1964 ( 42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, ( 42 U.S.C. § 4601), ( prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 86 3/21/2023

projects);
Federal-Aid Highway Act of 1973, ( 23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
Section 504 of the Rehabilitation Act of 1973, ( 29 U.S.C. § 794 et seq.), as amended, ( prohibits discrimination on the basis of disability); and 49 CR Part 27; The Age Discrimination Act of 1975, as amended, ( 42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, ( prohibits discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987, ( PL 100- 209), ( Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “ programs or activities” to include all of the programs or activities of the Federal- aid recipients, sub- recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38;
The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) ( prohibits discrimination on the basis of race, color, national origin, and sex);
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities ( 20 U.S.C.1681 et seq).

25. DEBARMENT AND SUSPENSION CERTIFICATION
a. Consultant’ s signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant has complied with Title 2 CFR, Part 180, “ OMB Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)”, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 87 3/21/2023

debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three ( 3) years. Any exceptions to this certification must be disclosed to City.
b. Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal Highway Administration.

26. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’ s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 88 3/21/2023

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN CITY OF SANTA ANA AND DUDEK
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA

KRISTINE RIDGE
City Manager

CONSULTANT
JENNIFER L. HALL
City Clerk

APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney

BRANDON SALVATIERRA JOSEPH MONACO
Deputy City Attorney President & CEO
Dudek

RECOMMENDED FOR APPROVAL

NABIL SABA
Executive Director
Public Works Agency
DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 89 3/21/2023

EXHIBIT A

SCOPE OF SERVICES
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City of Santa Ana RFP 21-105
Page A1-1
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL ENVIRONMENTAL CONSULTING SERVICES
RFP NO. 21-105

INTRODUCTION/ PROJECT BACKGROUND
The City of Santa Ana is issuing this Request for Proposals ( RFP) to qualified Environmental Consulting firms to provide Environmental Services for the City of Santa Ana Public Works Agency on an as- needed basis. From the proposals received, it is the City’ s goal to select up to three ( 3) firms. The City will enter into separate agreements with each firm for an aggregate not to exceed amount of $2,000,000. Work will be assigned by Contract Task Order (CTO). As tasks are identified, they will be distributed amount the firms based upon their ability to perform the required work within the project schedule and budget constraints.

DESCRIPTION OF WORK
The Consultant shall provide services under the direction of City staff. The Consultant will be expected to provide an experienced, educated and professional team, who’ s Project Manager and staff shall be responsive and maintain excellent working relationships with City staff. The Consultant shall be committed to provide adequate staffing levels at all times in order to adhere to established schedules. The Consultant shall be knowledgeable and up-to-date with federal, state and local regulations, policies and procedures as they pertain to CEQA and NEPA services provided.

Consultant services will include preparation, distribution and filing of environmental noticing, documents, preparation of studies and technical reports, including but not limited to the following:

Initial Study • Noise Impact Study
Notice of Exemptions • Biological Studies
Negative Declaration • Cultural Resources Study
Mitigated Negative Declaration • Geological/ Soil Study Notice of Preparation • Hydrology/ Water Quality Study
Notice of Intent • Water Assessment Study
Notice of Availability • Mineral Resources Study
Notice of Determination • Utility/Sewer Study
Environmental Impact Report • Traffic Study
Environmental Assessment • Mitigation Monitoring Program Environmental Impact Statement • Preparation of Response to Comments Categorical Exclusion • Preparation of Statement of
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City of Santa Ana RFP 21-105
Page A1-2
Overriding Considerations
Preliminary Environmental Study • FAA and ALUC Required Historic Records Search • Public Outreach
Environmental Certification Form • Preliminary Engineering as required to support environmental analyses.

Air Quality Study • On-call staff consulting
Consultant services will also include attendance at appropriate City Commission, City Council, community, and other designated meetings as deemed necessary.

PAYMENT AND INVOICING:

Selected Consultant shall invoice the City Based on time and material according to the City’ s standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement.

SPECIAL REQUIREMENTS ( ATTACHMENT 4)
This project may utilize California Department of Transportation ( Caltrans) funds and shall therefore comply with all state and federal requirements. The below referenced forms included in Attachment 4 ( Additional Provisions) of the Appendix must be completed in their entirety and submitted with your proposal:

LAPM Exhibit 10-H: Sample Cost Proposal
LAPM Exhibit 10-O1: Consultant Proposal DBE Commitment
LAPM Exhibit 10-O2: Consultant Contract DBE Commitment ( include within Fee Proposal hard copy package)
Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter 10, for further instructions and guidelines pertaining to the completion of these forms: https:// dot.ca.gov/-/ media/ dot-media/ programs/ local- assistance/ documents/ lapm/ ch10.pdf COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY:

This agreement may be funded with state and/or federal grant funds administered by Caltrans.

Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to Attachment 4 for Caltrans required forms, including Exhibit 10-H – Sample Cost Proposal ( H2 for On-Call Contracts) in the Appendix of this RFP.

DISADVANTAGED BUSINESS ENTERPRISES ( DBE) GOAL:

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City of Santa Ana RFP 21-105
Page A1-3
The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE participation for this contract. Refer to Exhibit 10-I – Notice to Proposers DBE Information included in the Appendix of this RFP. Proposers must submit Exhibits 10-O1 & 10-O2 – Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency’ s DBE goal.

CONSULTANT AUDIT AND REVIEW PROCESS:

The selected Consultant( s) shall complete Exhibit 10-K – Consultant Annual Certification of Indirect Costs and Financial Management System for all prime and sub- consultants in the Appendix of this RFP.

To independently download any of the Caltrans Exhibits required per this RFP, visit:
https:// dot.ca.gov/programs/ local- assistance/ forms/ local- assistance- procedures- manual- forms DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 93 3/21/2023

EXHIBIT B
CONSULTANT’ S PROPOSAL
exclusive of fee proposal and resumes)
DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 94 3/21/2023

PROPOSAL

ON-CALL ENVIRONMENTAL

SERVICES

CITY OF SANTA ANA
OCTOBER 21, 2021
27372 Calle Arroyo / San Juan Capistrano, CA 92675 / 949. 450. 2525 DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 95 3/21/2023
DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 96 3/21/2023
On-Call Environmental Services RFP# 21-105 1

STATEMENT OF QUALIFICATIONS
Cover Letter
October 21, 2021
City of Santa Ana
Attn.: Sean Thomas
Public Works Agency; M-36
20 Civic Center Plaza; 3rd Floor Reception, Ross Annex
Santa Ana, CA 92701
Subject: On-Call Environmental Services RFP# 21-105
Dear Mr. Thomas,
Providing the City of Santa Ana (City) with successful environmental consulting services requires an understanding of local regulatory compliance and resource issues —an understanding used thoughtfully and precisely to balance concurrent environmental analyses and project reviews. Dudek has provided environmental services throughout Orange County (County) for more than 20 years. We propose our full breadth of services for all three areas listed in this Request for Proposals (RFP), (i.e., 1) Environmental Services, 2) Technical Studies, and 3) Staffing Services). As an on-call consultant, we offer the City the following strengths:

Recognized On-Call Experts with Local Experience. We specialize in providing on-call environmental and planning services to California municipalities. Locally, we hold on -call contracts with the County and the Cities of Irvine, Anaheim, and San Clemente. We will provide the City’s decision makers with the necessary information to comprehend each development application and work seamlessly with City staff to process all sizes and types of projects. Dudek has successfully completed more than 3,200 California Environmental Quality Act (CEQA), National Environmental Policy Act NEPA), and state and federal environmental regulation documents for projects throughout California.

We will leverage our in-house technical experts when producing the required technical reports to save the City time and money.

Responsive Project Management. Project Manager Rachel Struglia, PhD, AICP has prepared numerous CEQA documents for both municipal and private projects. Her experience and local knowledge will allow her to prepare environmental documents that meet City standards and expectations. She will manage this project from our office in San Juan Capistrano, with support from our Encinitas and Pasadena offices.

Diverse Technical Specialties. As a midsized firm, Dudek is small enough for project managers to make nimble decisions, quickly draw from our pool of technical resources, and stay engaged with you from start to finish. But we are large enough that our diverse staff can tackle a spectrum of environmental and planning challenges. Team leaders can quickly mobilize the right technical experts for a project, drawing from a deep bench of professionals is available for this contract. Our analysts DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 97 3/21/2023
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conduct research and other tasks supervised by senior staff, providing a cost-effective approach while maintaining high-quality products. In addition, Dudek can assist the City with various grant opportunities to secure project funding.

We look forward to continuing our productive working relationship with the City. If you have any questions, please contact Dr. Struglia at 949.373.8318 or rstruglia@dudek. com. This proposal is valid for 180 days after submission.

Sincerely,
Joseph Monaco Rachel Struglia
President and CEO Project Manager
jmonaco@dudek. com rstruglia@dudek. com
Joseph Monaco is authorized to sign on behalf of Dudek.

Contract Agreement Statement
Dudek has reviewed the City’s Attachment 2 Sample Agreement included in the RFP and we concur with the provisions contained therein if selected.

Dudek proposes the following suggested changes to the contract:

Section 9: Dudek requests the following sentence be added to the end of paragraph:

Notwithstanding the foregoing, with respect to any professional liability claim or lawsuit, this indemnity does not include providing the primary defense of City, provided, however, Consultant shall be responsible for City’s defense costs to the extent such costs are incurred as a result of Consultant’s negligence, recklessness or willful misconduct." Firm and Team Experience
The Dudek Advantage
Dudek assists municipalities on a broad range of projects that improve California’s communities, infrastructure, and natural environment. From planning, design, and permitting through construction, we move projects through the complexities of regulatory compliance, budgetary and schedule constraints, and conflicting stakeholder interests. We have a long history of providing environmental services to municipalities in Orange County (County) and know the local environmental resources and agency policies pertaining to resource management,
development impact assessment, and mitigation.

With more than 70 successful on-call Southern California municipal contracts, Dudek has built a reputation for providing Dudek at a Glance
Multidisciplinary
environmental and
engineering services
700+ employees
16 offices
Founded in 1980;
employee-owned
Top 125 U.S. Environmental
Firms (Engineering
News-Record)
92% rating for reliability,
timeliness, and
responsiveness (Dun &
Bradstreet, 2016)
More than 160 on-call
environmental contracts
throughout California
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exemplary supplementary environmental, planning, regulatory, engineering, construction management, operations, and funding expertise, offering municipalities a cost-effective way to accomplish short- and long-term goals. Dudek’s project managers are empowered to make nimble decisions and quickly draw from our pool of technical experts, including the following:

California Environmental Quality Act/National
Environmental Policy Act (CEQA/NEPA) specialists
Land use planners certified by the American Institute of Certified Planners
California Department of Fish and Wildlife (CDFW)- and
U.S. Fish and Wildlife (USFWS)-certified biologists
Registered professional archaeologists
Registered landscape architects
Certified arborists and foresters
Noise and air quality specialists
Certified geographic information system (GIS)
professionals
Certified hydrogeologists
Licensed geologists
Licensed professional engineers
Licensed contractors
We will expand the City’s ability to tackle more projects with our skilled staff and will expedite complex project processing by leveraging our long-standing relationships with regulatory agencies. We will integrate into your team in the most seamless and productive way possible, mobilizing specialized technical professionals quickly to meet City project needs.

Environmental Services

CEQA/NEPA
Dudek has one of California’s largest, most experienced teams for CEQA and NEPA document preparation. Our environmental planners have prepared and processed more than 3,200 CEQA/NEPA documents for a variety of large and small development, restoration, and conservation projects throughout the state.

Dudek’s environmental experts work collaboratively with clients; local, regional, state, and federal agencies; and the public to clearly define project objectives, address concerns, and outline appropriate processes. We apply practical CEQA/NEPA knowledge to comply with current laws, regulations, and case law. Our planners help clients creatively solve regulatory challenges within financial and scheduling constraints.

We produce complete CEQA/NEPA documents done right the first time. Our environmental planners work with our in-house technical publications editors and graphic designers to prepare high-quality documents that are clearly organized and easily interpreted by the public, agencies, and individuals responsible for future project development.

Dudek Services
Agency Permitting
Biological Surveys
and Monitoring
CEQA/NEPA Compliance
Coastal Planning/Permitting
Cultural Resources
Civil Engineering
Construction Management
Environmental Planning
Habitat Restoration and
Management
Hazardous Materials Testing
Hydrology
Urban Forestry
Wildfire Protection Planning
Water Conservation Planning
Water Infrastructure Planning
and Design
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We efficiently coordinate and prepare reports by utilizing our in-house technical experts. Our team expedites complex project processing by designing and maintaining realistic document schedules, adhering to consistent communication protocols, leveraging our longstanding agency relationships, and anticipating potential issues as soon as possible.

Technical Studies
Historical Resources Assessments
Dudek’s built environment team is led by experienced architectural historians and historic preservation experts specializing in historic resource significance evaluations in consideration of the National Register of Historic Places, the California Register of Historical Resources, and local -level evaluation criteria and integrity requirements.

Our team has conducted thousands of historical resource evaluations and developed detailed historic context statements for a multitude of property types and architectural styles, including private residential, commercial, transportation, industrial, educational, medical, ranching, mining, airport, and cemetery properties, as well as a variety of engineering structures and water conveyance resources.

They also provided expertise on numerous projects requiring conformance with the Secretary of the Interior’s Standards for the Treatment of Historic Properties, served as third-party review consultants, and served as expert witnesses in legal proceedings.

Cultural and Tribal Cultural Resources Studies
Dudek’s cultural resources staff have more than 20 years’ experience directing and executing all phases of cultural resources investigations, including surveys, significance determinations, and data recovery mitigation programs. Our professionals have the expertise and capability to fulfill on -call services of any scope and size in any jurisdiction. Their capabilities include constraints/feasibility analyses, literature overviews and archival research, predictive modeling, field inventories, archaeological sampling, significance and eligibility evaluations, data recovery, monitoring and compliance oversight, mitigation implementation, historical studies, landscape studies, Native American consultation and ethnography, preservation planning, custom GIS-based data management applications, and CEQA/National Historic Preservation Act documentation.

Biological Resources Assessments
Dudek’s biologists work and consult regularly with the USFWS, U.S. Army Corps of Engineers, CDFW, and Regional Water Quality Control Board to obtain project-specific permits that keep projects on schedule and in compliance. Our staff includes experts in botany, mammalogy, herpetology, entomology, ornithology, habitat assessment and mapping, spatial analysis, and habitat and wetlands restoration.

Our biological team has surveyed and tracked wildlife movement throughout the County. We have state and federal permits for surveying, banding, and trapping numerous threatened or endangered wildlife species, listed plant species, and many other species. Our biologists also have extensive experience with a range of listed and unlisted special-status plant species.

Air Quality and Greenhouse Gas Emissions Studies
Dudek environmental planners and engineers have prepared air quality impact analyses for construction and operation of facilities and public infrastructure projects throughout California. Dudek is familiar with the California Emissions Estimator Model (CalEEMod) and tailors significance conclusions DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 100 3/21/2023
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to meet the needs of the lead agency. In tune with regulatory changes, Dudek develops and refines appropriate approaches to global climate change analysis.

Noise Impact Studies
Dudek guides land developers, engineers, architects, and public agencies through noise -control regulation compliance to cost-effectively plan technically sound acoustic designs into their projects.

Dudek acousticians conduct noise assessment studies and design effective mitigation or control strategies; assist with criteria selection and design solutions for noisy construction and operational equipment during project planning; and assist with all types of architectural acoustics. Specific areas of expertise include CEQA/NEPA environmental noise studies; environmental/ community noise and vibration studies; and mechanical/ heating, ventilation, and air conditioning systems noise and vibration control recommendations.

Hazardous Materials and Environmental Site Assessments
Dudek prepares Phase I and Phase II environmental site assessments to evaluate potential environmental/ hazardous waste liabilities associated with project sites. We also prepare reports outlining the presence of underground storage tanks and other hazardous material storage units.

Dudek is knowledgeable about the latest treatment technologies, and we are expert at methane mitigation. Our team assesses and distinguishes between geologic and soil hazards addressed by the California Building Code and local regulations. We also assess hazards that are significant under CEQA. Dudek staff have expertise in underground storage tank removals and in-field hazardous materials removal.

Hydrogeology and Water Quality Studies
The Dudek team performs hydrologic, hydraulic, and water quality analysis to support a broad range of permitting efforts, including Clean Water Act 401/402/404 permits and CDFW 1600 permits . Dudek engineers, hydrologists, hydrogeologists, landscape architects, and planners provide proven and complete stormwater, surface water, and groundwater quality resource services in house. This allows the Dudek team to coordinate planning, design, and project implementation in a timely and cost - effective manner. Dudek hydrogeologists can assist with development of project design features; water quality impact assessment; and conformance with state, regional, and local regulations. Dudek is familiar with local water quality parameters and understands the relevance of applicable regional, state, and federal regulations.

Urban Forestry and Arborist Studies
Our urban forestry team is one of the most diverse and experienced in the state. We have decades of experience working throughout California on various street tree and urban forest projects. We also have extensive experience assisting municipalities with on-call arboricultural consulting and technical services to augment staff expertise or provide additional support. Our urban forestry and arboriculture professionals’ varied backgrounds and expertise provide a well-rounded perspective and proven techniques for urban forest assessment, mapping, and management. We also offer fire protection planning expertise to augment our forest management assessments and planning.

We analyze project impacts to native oak trees, stands, and woodlands; determine which trees can be preserved and which will require removal; and develop ecologically sensitive oak mitigation plans.

Additionally, we have extensive experience creating and/or reviewing oak- and scrub oak-related arborists’ reports.

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Water Supply Assessments and Utility/Sewer Studies
Dudek will evaluate potential impacts to public services and utilities, and we will estimate any increases in water supply demand, wastewater generation, solid waste generation, and public service demands, utilizing available projection factors, infrastructure master plan documents, urban water management plans, or other existing documentation, as well as personal communication with these organizations.

Transportation Planning and Traffic Studies
Successful transportation planning, assessment, and design require in-depth understanding of evolving technology and an ever-changing regulatory landscape. Our certified transportation planners and professional engineers understand the latest transportation regulations, and implement best practices to help you develop or adapt projects to maximize your budgets and minimize potential impacts. We provide technical transportation planning, traffic impact assessment, engineering design, CEQA and NEPA expertise, quantifying project effects using the appropriate metrics and methods for project-specific concerns.

We help you tackle short- and long-term transportation
challenges, whether they relate to capital projects, programs, or long-range plans.

We prepare vehicle miles traveled (VMT) analysis per Senate Bill 743 and the recently updated CEQA guidelines, as well as, determine appropriate significance criteria for transportation impacts. Dudek’s transportation staff utilizes region and project specific analysis methodologies including travel demand models i.e., trip based model, tour based models), sketch models (i.e., CalEEMod, Sketch 7, UrbanFootprint, MXD), and spreadsheet models (i.e., VMT calculator, VMT estimator); research into regional or local transportation plans and policies; and, trip characteristic data and travel surveys (e.g., California Household Travel Survey), to calculate and estimate VMT. For significant VMT impacts found, Dudek can identify feasible mitigation measures such as Transportation Demand Management strategies (e.g., land use/location, site enhancements, parking policies, commute trip reductions programs) that could reduce VMT to meet regional goals or standards. Our experienced in-house transportation and air quality experts work handin-hand to guide projects through VMT analysis under Senate Bill 743, saving our clients time and money by providing multiple services under one roof.

Our transportation planners and engineers also assess traffic operations to verify efficient and safe mobility for all modes of motorized and non-motorized travel. Dudek uses the Highway Capacity Manual and Intersection Utilization Capacity (ICU) methodologies to analyze traffic operations on street networks. In addition, Dudek provides analysis of site access and circulation design as well as adequacy of on-site parking through parking demand studies.

Further supporting our transportation efforts is CR Associates (CRA). CRA has established itself over the past 10 years as a trusted transportation planning and engineering firm that is committed to planning transportation systems and identifying mobility improvements that create and support vibrant and sustainable communities. They have consistently demonstrated expertise in conducting accurate Transportation Specialities
Multi-Model Planning
Analyses
Complete Streets
Consultation
General Plan/Master Plan
Studies
Specific Plan Studies
Traffic Planning/Operations
Studies
Site Access and Circulation
Studies
Traffic Signal Design
Traffic Singing and Stripping
Design
Construction Zone Traffic
Control Plans
Preliminary/Conceptual
Engineering
Parking Design and Planning
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analyses and evaluations, and in making the critical decisions required to move projects and plans forward with successful resolution of key issues. CRA provides a fully multimodal approach, building upon the multi-dimensional experiences of its staff, along with its dedication to serving the full range of client needs. Additionally, they have delivered numerous active transportation plans, multimodal mobility studies, and circulation elements to jurisdictions and communities across the Southwest United States.

Grant Writing and Support, Grant Funding Research, and Proposal Development Dudek’s grant writing experts assist agencies in identifying appropriate grant opportunities for their projects. Using a targeted approach, we analyze project objectives, match goals to opportunities, and employ a “writing-to-win” approach. We understand that successful grant funding consists of two-thirds planning and one-third writing. We assist with fund disbursement and reporting compliance, allowing our clients to focus on project implementation, while we complete administrative tasks.

Our team provides a full range of grant administration services, including developing project- and grant/loan-specific templates and forms; generating materials packages and documents for agency review and processing; negotiating favorable grant terms and/or extensions, when needed; and coordinating with project proponents to submit necessary grant reimbursement materials.

Our Team
The Dudek team, as displayed in Figure 1, provides a strong background of local experience specifically applicable to the City’s needs. All team members can commit substantial effort to the task when it is necessary for the success of a project. In the event that Project Manager, Dr. Struglia is not available for any reason, Patrick Cruz can be expected to assume the role of Dudek point of contact.

In addition to our team’s firm-wide experience, each member of our proposed project team has expertise that will facilitate knowledgeable and thorough work for all project tasks. Table 1 provides a brief biography for each key team member, and full resumes for the entire team can be found in Appendix A.

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Figure 1. Dudek Team Organization
Table 1. Key Personnel Qualifications
Name/Role Education &
Certifications
Qualifications
Rachel Struglia, PhD,
AICP,
Project Manager
Availability: 50%
University of California,
Irvine
PhD, Environmental
Analysis and
Design
Arizona State University
MS, Justice Studies
Rachel Struglia is a principal and project manager
with 23 years’ experience preparing California
Environmental Quality Act (CEQA)/National
Environmental Policy Act (NEPA) documents in
both the public and private sectors. Dr. Struglia is
experienced in managing CEQA documents for
large infrastructure projects and has completed
program environmental impact reports (PEIRs) for
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Table 1. Key Personnel Qualifications
Name/Role Education &
Certifications
Qualifications
University of
Connecticut
BA, Anthropology
University of California,
Riverside, Extension
Certificate in
Educational Facilities
Planning
American Institute of
Certified Planners
AICP)
Metropolitan Water District, Orange County
Sanitation District, Riverside County Community
College District, North Orange County Community
College District, and Coast Community College
District (CCCD). She has also managed general
plan environmental impact reports (EIRs) and
specific plans, as well as infill, residential,
commercial, industrial, and school EIR projects.

Dr. Struglia leads Dudek’s CEQA practice in
Orange County and has the role of statewide water
sector leader. In this role, Dr. Struglia focuses on
infill development, retail redevelopment projects,
school projects, and water infrastructure projects,
including regional conveyance and groundwater
recharge projects, recycled water projects, and
water treatment projects.

Natalie Smith,
Environmental Task
Leader
Availability: 60%
Duke University MEM,
Environmental
Leadership 2013
Manchester
Metropolitan University,
Institute of Place in
Management
Certificate, Place
Management. 2013.

Duke University,
Executive Education
Program Certificate,
NEPA. 2011
New Mexico Institute of
Mining and Technology
BS, Environmental
Science with Biology
CITI Certification for
Protection of Human
Research Subjects,
2014
Australian Institute of
Petroleum Certification
Natalie Smith is a senior environmental project
manager with 20 years’ experience throughout the
southwestern United States, Australia, and the
South Pacific Islands. She has extensive
experience working on a broad range of complex
and highly controversial environmental issues,
specializing in water/wastewater infrastructure,
environmental compliance, and natural resource
management in the private, public and non-profit
sectors. Ms. Smith has worked alongside
engineers to determine project feasibility and cost,
formulate project alternatives, conduct
environmental review, and secure permits for a
variety of capital improvement, infrastructure, and
resource management projects. She has prepared
and managed complex multidisciplinary technical
analyses in compliance with the CEQA, NEPA,
FERC, CERCLA, RCRA, the federal and California
Endangered Species Acts, Section 401, 402, and
404 of the Clean Water Act, Sections 10 and 14 of
the Rivers and Harbors Act, Safe Drinking Water
Act, and other state and federal regulations.

Alex Hardy,
Environmental Task
Leader
Availability: 40%
San Francisco State
University
MA, History
Environmental and
Urban History
emphasis)
Alex Hardy is an environmental project manager
with 17 years’ experience as a researcher and
author, project manager, program manager,
quality-control reviewer, and strategy advisor. Mr.

Hardy has extensive experience preparing the full
spectrum of the CEQA documents for local
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Table 1. Key Personnel Qualifications
Name/Role Education &
Certifications
Qualifications
University of California,
Berkeley
BA, History
jurisdictions, public agencies, and private
developers. Mr. Hardy has served as
environmental program manager and task order
manager for the San Diego County Water
Authority, working on all aspects of environmental
review and compliance with that organization’ s
Water Resources Division. He has also overseen
environmental review for various utility projects,
including electrical transmission upgrades, pipeline
work, and water wells for San Diego Gas and
Electric and the City of Vista, as well as the Otay
Water District.

Patrick Cruz,
Environmental Task
Leader
Availability: 60%
University of California,
Santa Barbara
BA, Environmental
Studies
BA, Geography (GIS
emphasis)
Patrick Cruz is an environmental analyst with a
strong foundation in urban and regional planning
and CEQA/NEPA compliance. Mr. Cruz specializes
in environmental impact analysis and provides
analytical support and project management
assistance to senior staff for a variety of projects
throughout Southern California. He has experience
with both public and private projects ranging from
education projects specific plans, development
projects, renewable energy development, and
water and wastewater infrastructure
Andrew Talbert, AICP,
Environmental Task
Leader
Availability: 40%
University of California,
San Diego
BA, Environmental
Systems Policy
American Institute of
Certified Planners
AICP)
Andrew Talbert is an environmental planner with 7
years’ experience in environmental analysis and
the application of CEQA/NEPA through the
preparation of environmental documentation. Mr.

Talbert has served as project manager and primary
author for environmental documents for numerous
projects throughout San Diego County and
Southern California. Clients consist of public and
private entities, and project experience includes
residential Specific Plans, development projects,
transportation improvements, and water and
wastewater infrastructure
Jason Reynolds,
Transportation/Caltrans
Task Lead
Availability: 30%
California Polytechnic
State University, San
Luis Obispo
BS, City and Regional
Planning,
Jason Reynolds is Dudek’s Transportation Sector
Market Leader and a Senior CEQA/NEPA Project
Manager with 25 years’ experience with
environmental management for transportation
systems. Mr. Reynolds’ experience includes
conducting and managing joint CEQA/NEPA
based delivery across a broad range of project
types at differing scales and complexities. He has a
diverse range of project experience, including local
roadway improvements, interchanges, grade
separations, bridges, freeway decking/capping, bus
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Table 1. Key Personnel Qualifications
Name/Role Education &
Certifications
Qualifications
rapid transit (BRT), light rail, passenger rail, highspeed rail, and major transportation corridors. Mr.

Reynolds successfully guides projects from
inception, through the bid and award process, into
construction. In addition, Mr. Reynolds is
knowledgeable about all Caltrans policies and
procedures, as a former District 11 Environmental
Division Branch Chief with 9 years’ experience
working for Caltrans. He has applied his
institutional knowledge and understandings of the
Caltrans project development process to leverage
and facilitate delivery of comprehensive services
on numerous related projects.

Phuong Nguyen, PE,
Traffic Consultant
Availability: 35%
San Diego State
University
BS, Civil Engineering
Phuong Nguyen has 14 years of experience
providing engineering services to the transportation
industry. He has been responsible for project and
task management on a number of efforts ranging
from parking plans, traffic operations, microsimulation, peer review, and transportation impact analysis to conceptual engineering. Phuong is very
experienced in the application of transportation
planning and traffic engineering analysis software,
such as VISSIM, Synchro/SimTraffic,Vistro, Traffix,
Highway Capacity Software (HCS), Complete
Street Level of Service (CSLOS), Rodel
Roundabouts, and SANDAG MXD method & tool
for Smart Growth Trip Generation.

Jessica Padilla Bowen,
Outreach
Availability: 25%
San Diego State
University, San Diego
Master of Public
Administration
Occidental College, Los
Angeles
BA, Theater &
Economics
Ms. Padilla Bowen joined KPA in 2020, bringing
with her more than 20 years of experience in
government and nonprofit communication. She
spent 15 years working in communication for the
City of Carlsbad serving various departments
including Community & Economic Development,
Public Works, Library & Cultural Arts and more.

She also served as Public Information Officer in the
City’s Emergency Operations Center. Prior to
joining the City of Carlsbad, Ms. Padilla Bowen
spent six years in nonprofit communication,
handling all aspects of media relations, from photo
and video shoots to pitching and coordinating
hundreds of television, print and radio interviews.

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Understanding of Need
Dudek has an effective and proven project approach. We manage projects to meet client and technical needs, using sound science and engineering principles, a focus on data quality, and careful management of budget and schedule milestones. Our approach to this, and every, project begins with solid project management and quality assurance/quality control processes. Our focus on these central tenets to performing environmental work has guided our expert technical project support for the past four decades.

Project Management Approach
The primary aspects of Dudek’s approach to project management include communication, managing adherence to the scope, keeping the progression of work on schedule, cost controls, and predicting and avoiding risk. Dudek prides itself on also integrating a fundamental focus on high -quality work, optimized resource allocation, sub-service provider management, and change management, as well as maintaining focus towards meeting both client and project goals and objectives.

The following sections describe the Dudek project management approach. Our approach focuses on the following five main components:

Project planning
Communication
Project execution
Project control
Quality control
The Dudek team is experienced in applying an adaptive management approach to adjust the level of detail or use of specific project management techniques and tools as necessary on as-needed task assignments.

Project Planning
Planning is a critical step in the successful management of every project. Dudek project managers begin the planning stage during the development of the project/task proposal and continue applying an adaptive approach throughout project execution. Planning considerations include the following:

Clarifying the project requirements and confirming the project goals and outcomes Communicating with the client, project stakeholders, and the sub-service provider team Iteratively estimating and refining resource requirements, level of effort, and cost Monitoring project budget and schedule
Integrating quality standards at each project stage
The Dudek approach applies these planning concepts throughout the project life cycle.

Communication
The most-effective project manager is one who facilitates the continual flow of information, data, instructions, and guidance among the City, Dudek team members, and sub-service providers. When DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 108 3/21/2023
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maintaining this flow, we use resources efficiently and minimize wasteful rework. We achieve constant communication through:

Regularly calling or emailing the City’s key contact staff person to discuss project milestones, activities, and potential issues
Regularly discussing the project with key project staff to coordinate work efforts, monitor task completion, and review budget conformance; Dudek’s key staff have worked together closely for more than 10 years
Updating, as necessary, the project description, schedule, work progress reports, and inventories of available data so that all team members are aware of information that may affect their work products and schedules
Meeting with City staff at design milestones and other strategic junctures Diligently documenting issues, action items, and decisions Project Execution
The structure and flexibility of the Dudek team provides the ability to adapt resources and the execution approach to meet project needs throughout the project life cycle. The Dudek project execution approach is based on applying a common understanding of the goals and objectives to project -related decision making. Key aspects of the Dudek approach include identification of logistical, environmental, and regulatory factors with potential project impacts; evaluation and communication of critical issues; and focus on quality data collection, analysis, and reporting.

Project Controls
Dudek’s project managers monitor and control the project budget, schedule, and quality using a suite of tools from project inception to completion. Dudek project tools include real-time project budget management, schedule management software, and quality assurance/quality control checks. As the project advances, our project manager communicates with the team on a regular basis to evaluate project resource requirements, budget, and schedule.

Quality Control
Document Production
Dudek’s editorial team will work closely with our project manager to apply the highest standards of quality to all deliverables. For a typical Dudek work product, the following process will be used:

Technical Review. An appropriate technical reviewer will be assigned to all written work products. This step in the review process is focused on the legal adequacy and technical accuracy of all deliverables, and multiple reviewers may be used depending on the complexity of the document.

Editorial Review. Once the technical review is complete, Dudek editors will conduct an editorial review of deliverables. Prior to submittal to the City, each document will be formatted by Dudek’s publications staff.

Document Production. Dudek’s publications production team verifies the quality of each formatted document before publication. Dudek’s editorial team, in collaboration with the publications and information technology (IT) staffs, will produce and publish the Web versions of project deliverables.

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The Dudek team understands and will leverage our experience regarding the unique requirements of the City’s On-Call Environmental Services contract, including the need for customized, comprehensive, and flexible capabilities that are responsive to any task order needs. We recognize the services could be applicable to any stage of the project development process, from concept development to construction compliance/post-construction restoration. Dudek also understands the services are likely to include both direct project implementation along with oversight and review responsibilities. The Dudek team’s diversity matches those needs in an unprecedented manner, including highly skilled and experienced practitioners.

Field Methods
Steps will be taken in the field, office, and laboratory to ensure that data are transferred accurately from collection to analysis to reporting. Sample documentation, including labeling and chain -of-custody forms, will be completed to ensure that data are transferred accurately to the laboratory, as applicable.

Notes will be taken in the field to double check chain-of-custody forms for accuracy. Laboratory reports will be checked for completeness. Final laboratory reports will be reviewed by the laboratory quality assurance manager or laboratory project manager for errors before release.

GIS Data Methods
Data collected or received by Dudek are cataloged in a master data intake database that is stored in a commonly accessible network location with other spatially related files and metadata files for management/control according to Dudek’s policy for GIS project data organization. Electronic deliverable data and data tables will be checked against the hard copy laboratory reports. All spatial data received will be reviewed for metadata and verified visually. Dudek-generated data will undergo quality control checks for completeness, accuracy, and precision, as well as appropriate metadata completeness.

Given our mid-size company make-up Dudek possesses the breadth and depth of resources necessary to fulfill the City’s contract demands, while also having a unique and balanced ability to adapt to any potential circumstances that may arise during the life of the contract. The Dudek team is able to and will rapidly respond to, mobilize, and implement any of Santa Ana’s project/program delivery objectives, and we are excited to be working in partnership with the City as part of this contract. To further support Santa Ana’s on-call environmental needs, we have also carefully selected a diverse team of subconsultants that share our passion for high quality, consistent, timely, and on-budget program delivery. Our contract history with each of our teaming partners will allow for a seamless and fully integrated consultant team that the City can confidently rely upon.

Relevant Project Experience
Table 2 provides a list of on-call environmental service contracts that Dudek has begun or completed within the past 5 years, including significant work with public agencies. Following the table, project descriptions detail selected completed work and client contact information.

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Table 2. Southern California Environmental and
Technical Services Contracts
Client Contract
City of Anaheim As-Needed Environmental Services
City of Carlsbad As-Needed Environmental Planning Services City of Chula Vista As-Needed Environmental Services
City of Corona As-Needed Engineering and Environmental
City of Covina As-Needed Environmental Services
City of Fontana As-Needed Environmental Services
City of Glendora As-Needed Environmental Services
City of Irvine As-Needed Professional Consulting Services City of Los Angeles As-Needed CEQA/NEPA Documentation and Environmental Services
City of Los Angeles On-Call Environmental Services
City of Los Angeles On-Call Environmental Assessment and Air Quality Services City of Rancho Santa Margarita On-Call Environmental Review Consulting City of San Clemente On-Call Environmental Services
City of San Diego As-Needed Environmental Services
City of San Diego As-Needed Planning Services
City of San Diego As-Needed Watershed and Resource Protection City of San Diego As-Needed Archaeological Monitoring and Cultural Services City of Vista As-Needed Environmental Consulting
City of Yucaipa On Call Professional Environmental Services County of Los Angeles On-Call Environmental Services (Infrastructure) County of Los Angeles On-Call Environmental Services (Water Resources) County of Los Angeles On-Call Environmental Services (Federal Projects) County of Orange As-Needed Restoration Services
County of Orange On-Call Environmental Services, Planning, and Regulatory Permitting
County of Orange On-Call Regulatory Permitting Services County of San Bernardino On-Call Environmental Services for Operation and Maintenance
County of San Bernardino On-Call Biological Services
County of San Diego As-Needed Environmental Consulting Services County of Santa Barbara On-Call Archaeological Services DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 111 3/21/2023
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Table 2. Southern California Environmental and
Technical Services Contracts
Client Contract
Orange County Community Resources On-Call Environmental Services MWD of Southern California Orange County and San Bernardino Operation and Maintenance EIRs
Port of San Diego As-Needed Planning, Environmental and Technical Services Port of San Diego As-Needed Environmental and Land Use Project Management Services
Rancho Mission Viejo Company Habitat Conservation Plan Implementation Development Support
San Diego Association of Governments

SANDAG)
As-Needed Environmental Support Services for SANDAG
SANDAG, Caltrans As-Needed Environmental Services
San Diego County Water Authority As-Needed Environmental Services State of California As-Needed Southern California CEQA Services Notes: CEQA = California Environmental Quality Act; NEPA = National Environmental Policy Act; SANDAG = San Diego Association of Governments.

On-Call Environmental Services (Infrastructure)
Client and Contact: County of Los Angeles, Department of Public Works; Ed Dingman, 626.458.2593; [email protected]
Completion Date: July 2018
Location: Los Angeles County, California
Description:

Dudek provides on-call environmental services for the Programs Development Division in support of transportation projects across the County’s 2,650-square mile service area. Services include environmental document preparation pursuant to CEQA/NEPA; environmental planning; field resource services and activities (e.g., biological and cultural/tribal/archeological to comply with State and Federal laws); biological surveys and monitoring; certified arborist services, literature and electronic database reviews; technical studies (e.g., air quality, traffic, noise, climate change, water quality, aesthetics, etc.); feasibility studies, including biological technical assessments; public meetings; and document publications. Representative projects include the Woolsey Fire Guardrail Replacement Project, Mureau Road Bikeway and Road Improvements Project, and Palos Verdes Sewer Line Emergency Repair Project.

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On-Call Environmental Services
Client and Contact: North County Transit District (NCTD), Bruce Smith (formerly with NCTD and now with SANDAG as Principal Engineer); [email protected]; 619.699.1907 Completion Date: March 2016
Location: North San Diego County, California
Description:

Dudek provides on-call CEQA/NEPA services and full range of associated technical support services to NCTD. Services covered under this on-call can include preparation of environmental documents pursuant to CEQA and/or NEPA, undertaking surveys and technical reports either independently or in support of environmental documents, and providing compliance services to NCTD for ongoing construction and operations. Under the on-call contract Dudek has performed raptor nesting surveys and secured highest ratings on NCTD’s evaluation forms for our services.

OCPW Habitat Creation, Restoration, and Enhancement Services Client and Contact: Orange County Public Works; James Volz, Project Manager; [email protected]; 714.834.4000
Completion Date: June 2018
Location: Santa Ana, California
Description:

Under its existing on-call contract with Orange County Public Works, Dudek has provided effective mitigation planning and biological monitoring services for the Los Alamitos Pump Station, Talbert Nature Preserve South, Laguna Canyon, and Haster Basin Mitigation Projects. As the biological monitoring team during mitigation monitoring periods for these projects, Dudek was asked to evaluate ongoing problematic site conditions and provide effective adaptive management recommendations that would bring the mitigation into compliance with mitigation performance standards. Dudek has performed monitoring at Talbert Nature Preserve South, including comprehensive site investigations, soil sample collection, testing and analysis, surface hydrology evaluation, polyphagous shot hole borer infestation evaluation, and botanical monitoring. Dudek provided recommendations to the maintenance contractor through quarterly monitoring reports.

Dudek identified significant site constraints that prevent target riparian habitat development and formed the basis for creative recommendations to achieve permit requirements, including a pilot project to test a new riparian mitigation approach in response to hyper soil salinity. Dudek is preparing annual reports and an annual assessment of progress toward mitigation goals. Dudek also designed and prepared a habitat management and monitoring plan and construction documents for the Edinger Bridge Replacement Project, which detailed implementation, monitoring, and maintenance for establishment of approximately 1.25 acres of native salt marsh at the Talbert Nature Preserve South.

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Centennial Park Lake Rehabilitation Project
Client and Contact: City of Santa Ana, Suzi Furjanic, Associate Park Planner; sfurjanic@santaana.org; 714.667.2267 Completion Date: March 2020
Location: Santa Ana, California
Description:

Dudek was hired by the City of Santa Ana to develop a comprehensive rehabilitation plan for Centennial Park Lake and the area surrounding the lake. The goal of the rehabilitation project was to identify problems, and needs with the lake, lake equipment, the lake park area, park visitors, and lake maintenance. Dudek staff performed a comprehensive site analysis through a review of the lake as - built plans, right-of-way documents, existing utilities plans, soils and geologic information, and irrigation plans. In addition, Dudek staff visited the park to take a detailed survey and inventory of the equipment on-site and the operational status of each piece of equipment. Additionally, lake water and soil samples were taken and analyzed to assess the water quality and type of the subsurface lake liner.

Ladd Canyon Bridge Replacement Project MND
Client and Contact: Orange County Public Works; James Volz, Project Manager; [email protected]; 714.834.4000
Completion Date: August 2021
Location: Orange, California
Description:

Dudek supported the County through the CEQA and Caltrans National Environmental Policy Act NEPA) compliance process for this project. Dudek prepared a Mitigated Negative Declaration MND), Preliminary Environmental Study checklist, and various technical studies to satisfy the Caltrans NEPA compliance process. The project involves the replacement of an existing bridge with a precast concrete bridge located 2.2 miles east of Santiago Canyon Road.

Groundwater Treatment at La Palma, Linda Vista, Boysen Park, and Energy Field Sites Technical Studies
Client and Contact: City of Anaheim Public Utilities Department; Jonathan Sanks, Environmental Services and Safety Manager; [email protected]; 714.765.4117 Completion Date: March 2021
Location: Anaheim, California
Description:

Dudek assisted the City of Anaheim Public Utilities Department with technical studies in support of CEQA for additional water treatment, production and distribution facilities at four sites in the City of Anaheim. The additional water treatment facilities included ion exchange treatment to remove PFAS from groundwater. The project included installation of water treatment facilities at the La Palma, Linda Vista, Boysen Park and Energy Field sites in the city. Dudek prepared an Air Quality and Greenhouse Gas Emissions Technical Memorandum, a Biological Resources Technical Memorandum, a Jurisdictional Delineation, an Archaeological Investigation Report, and a Noise Technical Report used in the City- prepared MND which was adopted in April 2021.

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Cartwright Family Apartments HUD EA
Client and Contact: Orange County Department of Housing and Community Development; Julia Bidwell, Director, Housing & Community Development; [email protected]; 714.480.2991 Completion Date: November 2020
Location: Orange, California
Description:

Served as project manager. Conversion of a vacant four-story commercial building into a 60-unit affordable housing community for families including Permanent Supportive Housing units designed to accommodate households who meet the Mental Health Services Act eligibility criteria whom are experiencing homelessness. The project was partially funded using HUD project-based vouchers, requiring the project to undergo NEPA review. Prepared the HUD EA and managed Dudek’s interdisciplinary team to ensure that all technical analyses met HUD requirements and all federal, state, and local regulations. The NEPA review was successfully completed in time for the project to receive HUD funding.

Facilities Master Plan Program EIR
Client and Contact: Orange County Sanitation District; Adam Nazaroff, Engineering Supervisor; anazaroff@ocsd. com; 714.962.2411
Completion Date: February 2021
Location: Fountain Valley, California
Description:

Dudek was contracted in 2019 by the Orange County Sanitation District to prepare a Program Environmental Impact Report (EIR) for the Sanitation District’s 2017 Facilities Master Plan. The analysis covers projects included in a 20-year Capital Improvement Program to ensure that the Sanitation District can sustain its infrastructure, meet future regulatory requirements, and continue to provide a reliable service to the public. It is composed of projects necessary to upgrade, replace, and rehabilitate aging facilities across the Sanitation District’s system in central and northern Orange County. These include facilities at Reclamation Plant No. 1 in Fountain Valley, Treatment Plant No. 2 in Huntington Beach, the sewer collection system, and improvements at various pump stations. The project area spans 15 cities as well as jurisdictional areas in the County of Orange. The EIR is a combined Program/Project EIR, including 30 projects that are assessed at the project level, 45 at the program level. An innovative aspect of the project is an interactive project map and a web -based approach to public scoping developed by Dudek. This EIR was certified in December 2020, and the first Notice of Determination under the Facilities Master Plan was filed in February 2021.

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References
Table 3. Dudek Client References
Client Contact Project
Orange County
Sanitation District
Adam Nazaroff, Engineering
Supervisor;
[email protected];
714-962-2411
Facilities Master Plan Program EIR
Orange County Public
Works
James Volz, Project Manager;
[email protected];
714-834-4000
Ladd Canyon Bridge Replacement Project
MND
OCPW Habitat Creation, Restoration, and
Enhancement Services
Orange County
Department of Housing
and Community
Development
Julia Bidwell, Director, Housing
Community Development;
[email protected];
714.480.2991
Cartwright Family Apartments HUD EA
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SCOPE OF SERVICES AND SCHEDULE
CEQA/NEPA Documents
In our 41-year history, Dudek has prepared more than 3,200 CEQA and NEPA documents. We have a wide range of experience preparing initial studies (ISs), negative declarations (NDs)/MNDs, and EIRs under CEQA as well as preparing Categorical Exclusions, environmental assessments, findings of no significant impact, and environmental impact statements (EISs) under NEPA.

NDs/MNDs
Task 1. Kickoff
Immediately following authorization to proceed on a project, the Dudek project management team will conference with City staff to discuss existing information, information gaps, the schedule, and the project description. We will discuss the latest practices to be followed in the preparation of the NDs/MNDs. Following the kickoff meeting with City staff, we will provide meeting notes. The Dudek project manager will immediately mobilize our staff and subconsultants, and distribute appropriate information to the team on which to base the environmental analysis for the project.

Task 2. Project Schedule
Dudek will submit a draft schedule at the time of submittal of a detailed work plan for a task order.

Immediately following the kickoff meeting, we will adjust the schedule, as necessary, to reflect our growing understanding of the project and to account for any potential changes in the scope. Schedules for NDs and MNDs should not exceed 1 year in length from initial kickoff conference to Council consideration of the ND/MND unless specific complications or project changes arise. Our designated project manager and principal in charge will commit our team to the agreed-upon schedule and submit a final schedule to the City.

Task 3. Preparation of the IS
Dudek will prepare an IS that will either lead to the adoption of an ND or MND, or require preparation of an EIR. An administrative draft IS will be submitted for staff review prior to finalizing. We will initiate the preparation of an IS by first drafting a detailed project description. The project description is essential to demonstrate a common understanding of the project being analyzed in the IS. The project description will be prepared using the information gathered in Task 1. Developing an accurate baseline setting is essential to serve as the foundation for the environmental analyses.

Following the collection and review of existing information and field surveys of the project area, we will synthesize the data into a detailed project description, accompanied by graphics and maps. We will submit a draft of the project description to the City for approval early in the process to verify that we share a common understanding of the project being evaluated. We understand that projects frequently change and develop, and are not always fully defined at the start of the environmental review process. Our staff will work closely with City staff to develop a working project description that provides maximum flexibility for the environmental analysis as we proceed through the environmental review process.

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The administrative draft IS will include an evaluation of all of the environmental resources contained in the CEQA Appendix G environmental checklist. The analysis of each of the environmental disciplines will contain an inventory of the existing conditions, analysis of impacts, identification of the magnitude of the impacts as compared to the baseline, and the level of significance for each environmental discipline, as appropriate. Dudek will work closely with City staff to identify mitigation measures, if necessary and where appropriate, that will minimize impacts to levels below significance thresholds.

The impact analysis will be based on both quantitative and qualitative analysis, and may require the preparation of technical studies, or the synthesis of existing available studies to support the analysis.

We will submit the administrative draft IS/ND or IS/MND to the City for review. Following the review of the document by City staff and the incorporation of any comments and revisions requested, we will prepare a public draft IS/ND or IS/MND for public review.

Task 4. Transmittal of Public Review Draft IS/ND or IS/MND Dudek will make any final changes and revisions to the IS/ND or IS/MND as requested by City staff, and will reproduce and distribute the documents for public review. We will distribute the documents to organizations and individuals on a mailing list provided by the City, and prepare appropriate transmittal letters. Dudek will also prepare the notice of completion (for State Clearinghouse involvement) and notice of intent (NOI) to adopt an ND or MND. Dudek will distribute the documents to the approved mailing list in both hardcopy and CD format, as directed by City staff. We will also provide the City with electronic versions of the documents ready for web posting.

Task 5. Public Meetings/ Hearings
The project manager and key technical staff, as applicable, will be available to attend all public meetings and hearings throughout the CEQA process. We will also be ready to prepare materials and presentations for these meetings. These may include public community meetings and City Planning Commission and Council hearings on the project. We will also be available for team coordination meetings with City staff throughout the project.

Task 6. Final IS/ND or IS/MND
Dudek will compile all comments received during the public review period, annotate the comments, and evaluate comments’ relevance to addressing project impacts. While formal written responses to comments are not required for an ND or MND, prudent practice is to provide written responses for all IS/NDs and IS/MNDs. We will collaborate with City staff on appropriate strategies to consider the comments during the City Council deliberations on the project. Dudek staff will draft responses to comments for City staff review, and make any modifications upon receiving comments from staff.

Based on the comments on the draft IS/ND or IS/MND, Dudek will provide a technically sound, CEQAcompliant final IS/ND or IS/MND. The final IS/ND or IS/MND will include redline/strikeout text in an errata to the draft IS/ND or IS/MND.

We will submit the administrative final IS/ND or IS/MND to the City for review. Following the review of the administrative final IS/ND or IS/MND by City staff and the incorporation of any comments and revisions requested by the City, we will provide hardcopies and CDs of the final IS/ND or IS/MND, inclusive of the comments and responses to comments, as directed by the City.

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Dudek will prepare a mitigation monitoring and report program for each proposed project that includes mitigation measures. The mitigation monitoring and report program will include all accepted mitigation measures, along with the following: the project period to which the measure applies (i.e., construction, operation, pre-/post-occupancy), future review or reporting requirements involved in a measure, the responsible party for implementing and enforcing the mitigation, requirements for monitoring by outside agencies, and monitoring and reporting frequency. Dudek will also compile the Administrative Record for the City as the project progresses so that we can turn over the files immediately upon project conclusion.

EIRs/EISs
Task 1. Kickoff
This task will be the same as outlined under Task 1 for NDs/MNDs.

Task 2. Project Schedule
Dudek will submit a draft schedule at the time of submittal of a detailed work plan for a task order.

Immediately following the kickoff meeting, we will adjust the schedule, as necessary, to reflect our growing understanding of the project and to account for any potential changes in the scope. Schedules for EIRs and EISs should not exceed 18 months in length from initial kickoff to City Council consideration of the Final EIR (or EIR/EIS), unless specific complexities or changes in the project description arise. Our designated project manager will commit our team to the agreed-upon schedule and submit a final schedule to the City.

Task 3. NOP/NOI
In the preparation of an EIR or EIR/EIS, the environmental documents only need to address potentially significant impacts. Thus, an IS may be used as part of the notice of preparation (NOP) or NOP/NOI process to narrow down the scope of the EIR or EIR/EIS to focus on pertinent issues of concern. Dudek will prepare an IS/NOP or IS/NOP/NOI (the latter if an EIS is required due to federal involvement) to initiate the environmental review process and to solicit comments from agencies, organizations, and interested individuals. The IS will be based on the environmental checklist in Appendix G of the CEQA Guidelines. We will submit the administrative draft IS/NOP or IS/NOP/NOI to the City (and the federal lead agency) for review.

Task 4. Transmittal of the NOP or NOP/NOI
Dudek will make any final changes and revisions to the IS/NOP or IS/NOP/NOI requested by City (and federal agency) staff, reproduce and distribute the documents for public review to organizations and individuals on a mailing list provided by the City, and prepare appropriate transmittal letters. We will also prepare the notice of completion (for State Clearinghouse involvement). Dudek will distribute the documents to the approved mailing list in both hardcopy and CD format, as directed by City staff. We will also coordinate with federal agency staff for publication of the NOI in the Federal Register, provide draft notices for distribution to area newspapers, and provide electronic versions for posting to the City website.

Following the review of the administrative draft EIR or EIR/EIS by City staff (and the federal lead agency), Dudek will incorporate any final revisions and address any remaining comments as requested by the City (and potentially the federal lead agency). We will provide Spanish translations of the Executive Summary and any other summary documents (e.g., Readers Guide), which will be made available during public review. Padilla and Associates is on our team to assist with public outreach and Spanish translation of meeting notices.

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Task 5. Scoping Meeting
Dudek will work with City staff to organize and participate in a scoping meeting to solicit public input on the scope of the EIR or EIR/EIS. We will work with City staff to determine the most appropriate format for the scoping meeting (i.e., open house or community presentation) and prepare all materials necessary for the scoping meeting (e.g., PowerPoint presentation, comment cards, sign-in sheets, handouts, poster boards). We will provide a translation of notices and materials into Spanish, if necessary.

Task 6. Administrative Draft EIR
The EIR or EIR/EIS will include a discussion of the existing physical and regulatory setting and impact analysis, including methodology and thresholds, mitigation measures, and residual impacts following the implementation of the mitigation measures. As described, the impact analysis will focus on the environmental issues that are determined to result in potentially significant impacts during the NOP or NOP/NOI and scoping processes. The impact analysis will be based on CEQA Guidelines Appendix G and the latest guidance from the City. The impact analysis will be based on both quantitative and qualitative analysis, and may require the preparation of technical studies or the synthesis of existing available studies to support the analysis.

The EIR or EIR/EIS will include all required content pursuant to CEQA/NEPA, including an alternatives analysis, cumulative impacts analysis, and an assessment of growth-inducing impacts. Dudek will work closely with the City (and as necessary, the federal lead agency) to identify and screen a reasonable range of alternatives for analysis in the EIR or EIR/EIS. These alternatives will be based on their ability to feasibly attain most of the project objectives while avoiding or substantially lessening the potentially significant environmental impacts of the proposed project. The cumulative impacts analysis will focus on the potential for environmental impacts from this project, along with other proposed and reasonably foreseeable projects in the area. The list of cumulative projects will be developed in coordination with City staff. The project’s contribution to the overall cumulative baseline will be evaluated and discussed, and cumulatively considerable impacts will be identified. We will also summarize the significant unavoidable impacts resulting from the project, and will identify any significant irreversible changes and irretrievable commitments of the environment, and will provide an explanation of issues found not to be significant during the IS process, as well as effects that were studied in the EIR that were determined to be less than significant.

We will submit the administrative draft EIR, or EIR/EIS, to the City (and federal lead agency) for review.

Following the review of the document by City staff (and federal lead agency) and the incorporation of any comments and revisions requested, we will prepare a public draft EIR for public review.

Tasks 7. Preparation and Transmittal of Public Review Draft EIR or EIR/EIS Dudek will work with City staff to secure a mailing list, and prepare the notice of availability and appropriate transmittal letters. Dudek will also prepare the notice of completion (for State Clearinghouse involvement) and post the notice of availability with the County Clerk. Dudek will distribute the documents to the approved mailing list in both hardcopy and CD format, as directed by City staff. Document distribution will use certified mail, regular mail, and FedEx or other form of distribution that can provide tracking records. We will also coordinate with federal agency staff for publication of the notice in the Federal Register, provide draft notices for distribution to area newspapers, and provide electronic versions suitable for posting to the City’s website.

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Task 8. Public Hearing
This task would be the same as outlined for Task 5 under NDs/MNDs.

Tasks 9. Final EIR or EIR/EIS
Dudek will compile all comments received, and evaluate comments as to their relevance in addressing project impacts. We will collaborate with City staff on appropriate strategies to address the comments received. Dudek staff will draft responses to comments for City staff review, and make any modifications upon receiving comments from staff.

Based on the comments on the draft EIR or EIR/EIS, Dudek will prepare an administrative draft final EIR or EIR/EIS. The final EIR or EIR/EIS will include redline/strikeout text to highlight changes in the document, along with an errata chapter, and the comments and responses to comments.

Dudek will also prepare a draft mitigation monitoring and report program, which will identify the impacts, mitigation measures, timing of implementation, method of implementation, and responsible parties.

Following the review of the administrative final EIR or EIR/EIS by City staff (and the federal lead agency), Dudek will incorporate any revisions and address comments as requested by the City (and the federal lead agency). We will submit a Screencheck version of the Final EIR or EIR/EIS for final review, addressing any final revisions or comments. Dudek will compile the Administrative Record for the City as the project progresses so that we can turn over the files immediately upon project conclusion.

Dudek will also work with the City in the preparation of the findings of fact and statement of overriding considerations (if necessary). We will submit draft and final versions of these documents.

Technical Studies
The preparation of ISs/NDs/MNDs, EIRs, and EISs will require technical analysis to support conclusions made in the documents. Our in-house environmental experts have completed technical studies and environmental reports that cover all environmental disciplines. A consistent theme across all projects is our focus on problem solving and using the right tools to deliver successful outcomes.

Engineering Support
Our engineers plan, entitle, and design land development and infrastructure projects. We understand the importance of adhering to tight regulations, aggressive schedules, and narrow budgets.

Simultaneously, we navigate and comply with conditions of approval to design projects that are practical, economically viable, and realistic given the regulatory environment. Our team includes LEEDaccredited staff trained to create environmentally sensitive and low-impact designs that accomplish desired results and produce sustainable infrastructure.

Stormwater Drainage and Regulatory Compliance. Our engineers are experts in surface water and stormwater drainage, including hydrology and hydraulic analysis. We have prepared numerous stormwater pollution prevention plans, water quality management plans, and dust control plans for our clients, and have experience with erosion and sediment control related to environmental compliance. In addition, we prepare environmental constraints analysis, analyzing slopes, drainage, and the geology of a project site.

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Site Development. Our engineers are experts in site development, including site plans and preliminary engineering. We have experience in mass, rough, and precise site grading, as well as preparing tentative and final parcel maps and tract maps for development. Our staff provides third-party plan check services, peer review, and value engineering to public and private clients.

Infrastructure and Transportation Planning and Design. Our engineers plan and design infrastructure for water, sewer, and storm drain systems. We also offer comprehensive transportation planning and design for paved roads, all weather access, pedestrian walkways, and Americans with Disabilities Act compliance.

Public Outreach
Dudek has teamed with Katherine Padilla & Associates (KPA), Inc., who will be providing outreach services for this contract. KPA is a full-service communication firm founded in 1994, and their services include strategic community outreach and public information campaigns, community meetings and workshops online and in-person, community-based research including focus groups and interviews, branding and graphic design, social media management, photography and video production, translation services, and much more. Its diverse team of eight includes members fluent in Spanish, Tagalog and Korean. KPA is also certified WBE, DBE, MBE and SBE.

KPA’s senior staff combine multidisciplinary technical and marketing skills with soft interpersonal skills, intangible necessities gleaned only from extensive experience and training. Its senior staff has deep knowledge in areas such as planning, design, engineering, environmental review, and construction.

Within KPA’s staff, each offers more than 15 years of hands-on experience in his or her field. Working proactively and sensitively, KPA senior staff averts crises and solve problems before they become issues, challenges many firms do not recognize until they have deteriorated into calamity. Our talents, training, and experience uniquely position us to communicate meaningfully with our clients, technical team members and the community.

Since its inception, KPA has worked on projects in Orange, Los Angeles, Santa Barbara, Riverside, San Bernardino, Imperial, San Diego and Ventura Counties. In Santa Barbara County, KPA is working on the Santa Maria Levee Trail Study. In Ventura County, they’re working on the multi-year Ventura County Transportation Commission Comprehensive Transportation Plan.

A sampling of past and current projects include the following:

City of Santa Ana Downtown/Transit Zone Complete Streets City of Santa Ana Safe Route to School
City of Costa Mesa Pedestrian Master Plan
City of Santa Monica North Beach Trail Improvement Project Santa Barbara County Association of Governments Santa Ynez Valley Traffic Circulation and Safety Study
County of Santa Barbara, Santa Maria River Levee Trail Study City of Escondido Grape Day Park Master Plan & Playground Design/Construction Metro LA River Path Project
Metro East San Fernando Valley Light Rail Transit Project AA, EIR, and First-Last Mile Plan DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 122 3/21/2023
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City of LA 7th Street Streetscape Improvement Project
Metro Mobility Matrix – San Fernando Valley and Las Virgenes/Malibu Subregion City of Calexico Transit Study
On-Call Staff Consulting
Dudek has performed as-needed and extension-of-staff contracts for more than 170 cities, counties, state agencies, and water and wastewater districts throughout California.

Our as-needed staffing helps public agencies cost-effectively:

Manage technical staffing levels to meet short-term or long term needs in response to fluctuating workloads
Quickly access specialized technical expertise to supplement staff for complex projects challenges Use contract technical staff with experience working seamlessly as part of municipal staff for positions that interact with the public
We are well versed in the needs of local cities, agencies, and water districts, and we bring our depth of technical knowledge, experience, and successful project management approach to each project. Our professionals are trained to understand the agency’s processes and apply our expertise within that structure. The result is maximized efficiency without sacrificing valuable time and energy.

Dudek has built a strong reputation for helping public officials effectively progress through California’s ever-increasing regulatory maze, providing the appropriate team of experienced scientific, engineering, and regulatory professionals. Our comprehensive approach and experience will provide the City with the following:

The Right People. We provide an experienced project manager who will draw from Dudek’s 700+ environmental professionals to bring the appropriate expertise to your project, considering project needs and available budget.

Local Understanding. We hit the ground running, thoroughly researching the issues, discussing with your key staff, and bringing a key understanding of California’s regulatory laws and in-depth knowledge of the City’s service area and related environmental issues. We have worked in the City on diverse projects such as Centennial Park Lake and our staff has worked on the I-5 HOV Lanes from SR-55 to SR-57 project.

Strong Reputation with Regulatory Agencies. Our professional scientists and planners have established strong working relationships with the local staffs of California’s regulatory agencies, which is vital for keeping projects moving and obtaining final approvals. We are knowledgeable about the inter-agency agreements and local regulations.

Cost-Conscious Solutions. Our staff focus on implementation, and are cost-conscious. We know City’s budget constraints, and will collaborate with your staff to achieve a cost -effective approach for compliance.

Collaborative Team Work. Our project managers recognize the importance of being part of the City team. We work with staff and customers in a professional, collaborative, and friendly manner.

DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 123 3/21/2023
On-Call Environmental Services RFP# 21-105 28
In-depth Experience. Our project teams have worked with dozens of agencies on a wide variety of difficult projects. We will provide you and your staff varying perspectives on scoping and cost based on our experience successfully completing hundreds of municipal projects.

Prompt Communication. We provide frequent and regular reporting on key work tasks, meetings, and processes. We get in front of developing problems by keeping you informed when City staff may need to get involved, and offer alternatives to mitigate unnecessary delays.

We respond quickly to requests and emergencies, as needed.

Comprehensive Service. We are a one-stop shop for your regulatory needs. Complementing our array of in-house expertise is our wide network of top-notch teaming partners throughout California. We will provide the City with a highly qualified, locally knowledgeable team of professionals who regularly work together to effectively complete difficult environmental and regulatory projects throughout California.

DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 124 3/21/2023
DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 125 3/21/2023
DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 126 3/21/2023
DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 127 3/21/2023
DocuSign Envelope ID: FC7E9346- 8A22-4923-BD05-AA3CA0439841 City Council 16 – 128 3/21/2023