Exhibit C
may request the United States to enter into such litigation to protect the interests of the United States."
xix. The Recipient agrees to comply with the requirements of USEPA’s Program for Utilization of Small, Minority and Women’s Business Enterprises.
xx. Procurement Prohibitions under Section 306 of the Clean Air Act and Section 508 of the Clean Water Act, including Executive Order 11738, Administration of the Clean Air Act and the Federal Water Pollution Control Act with Respect to Federal Contracts, Grants, or Loans; 42 USC § 7606; 33 USC § 1368. Except where the purpose of this Agreement is to remedy the cause of the violation, the Recipient may not procure goods, services, or materials from suppliers excluded under the federal System for Award Management: http://www.sam.gov/ .
xxi. Uniform Relocation and Real Property Acquisition Policies Act, Pub. L. 91-646, as amended; 42 USC §§4601-4655. The Recipient must comply with the Act’s implementing regulations at 49 CFR 24.101 through 24.105.
xxii. The Recipient agrees that if its network or information system is connected to USEPA networks to transfer data using systems other than the Environmental Information Exchange Network or USEPA’s Central Data Exchange, it will ensure that any connections are secure.
xxiii. All geospatial data created pursuant to this Agreement that is submitted to the State Water Board for use by USEPA or that is submitted directly to USEPA must be consistent with Federal Geographic Data Committee endorsed standards. Information on these standards may be found at www.fgdc.gov.
xxiv. If the Recipient is a water system that serves 500 or fewer persons, the Recipient represents that it has considered publicly-owned wells as an alternative drinking water supply. xxv. The Recipient represents that it is not a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and it is not a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.
xxvi. The Recipient agrees to immediately notify the Project Manager in writing about any allegation of research misconduct involving research activities that are supported in whole or in part with EPA funds under this Project, including fabrication, falsification, or plagiarism in proposing, performing, or reviewing research, or in reporting research results, or ordering, advising, or suggesting that subordinates engage in research misconduct.
xxvii. The Recipient agrees to comply with, and require all contractors and subcontractors to comply with, EPA’s Scientific Integrity Policy, available at https://www.epa.gov/osa/policy-epa-scientific- integrity, when conducting, supervising, and communicating science and when using or applying the results of science. For purposes of this condition scientific activities include, but are not limited to, computer modelling, economic analysis, field sampling, laboratory experimentation, demonstrating new technology, statistical analysis, and writing a review article on a scientific issue.
The Recipient shall not suppress, alter, or otherwise impede the timely release of scientific findings or conclusions; intimidate or coerce scientists to alter scientific data, findings, or professional opinions or exert non-scientific influence on scientific advisory boards; knowingly misrepresent, exaggerate, or downplay areas of scientific uncertainty; or otherwise violate the EPA’s Scientific Integrity Policy. The Recipient must refrain from acts of research misconduct,
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City of Santa Ana
Agreement No.: D2201000
Project No.:C-06-8478-110
Exhibit C
including publication or reporting, as described in EPA’s Policy and Procedures for Addressing Research Misconduct, Section 9.C, and must ensure scientific findings are generated and disseminated in a timely and transparent manner, including scientific research performed by contractors and subcontractors.
xxviii. The Recipient agrees to comply with the Animal Welfare Act of 1966 (7 USC 2131-2156).
Recipient also agrees to abide by the “U.S. Government Principles for the Utilization and Care of Vertebrate Animals used in Testing, Research, and Training,” available at http://grants.nih.gov/grants/olaw/references/phspol.htm#USGovPrinciples. xxix. The Recipient certifies that no Project Funds will be used on:
a. Video surveillance or telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities), telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);
b. Telecommunications or video surveillance services produced by such entities; c. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country; or
d. Other telecommunications or video surveillance services or equipment in violation of 2 CFR 200.216.
xxx. BABA.
The Recipient acknowledges that funds received under this Agreement are subject to federal requirements, including the Build America Buy America (BABA) provisions of Public Law 117-58 (the Infrastructure Investment and Jobs Act, also known as the Bipartisan Infrastructure Law (BIL), signed into law on November 15, 2021). Specifically, the Recipient shall ensure that, as these terms are defined within and made applicable by Public Law 117-58:
(a) all iron and steel used in the Project are produced in the United States; (b) the manufactured products used in the Project are produced in the United States; and (c) the construction materials used in the Project are produced in the United States.
Recipient represents that it has consulted with its counsel with respect to the application of these federal provisions.
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City of Santa Ana
Agreement No.: D2201000
Project No.:C-06-8478-110
Exhibit D
EXHIBIT D – SPECIAL CONDITIONS
Environmental:
1. The documents identified below are incorporated by reference and the Recipient shall comply with the conditions and recommendations therein:
a) The Mitigation Monitoring and Reporting Program adopted by the City of Santa Ana on December 15, 2020, for the Project. The Recipient shall implement all mitigation measures therein.
2. The Recipient shall make no changes in the Project, construction area, or special conditions, without obtaining the appropriate and necessary prior approval(s) from the State Water Board.
REPORTING TO THE STATE WATER BOARD
In the Recipient’s Progress Reports and the Project Completion Report, submitted pursuant to this Agreement, the Recipient shall include a discussion of the status of its compliance with environmental measures identified in this Exhibit D, with separate sections clearly labeled with section titles, discussing the status of Recipient’s compliance with:
a) Mitigation Monitoring and Reporting Program measures adopted for the Project.
Executive Order N-6-22 — Russian Sanctions.
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State Water Board determine Recipient is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this Agreement. The State Water Board shall provide Recipient advance written notice of such termination, allowing Recipient at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State Water Board.
The Recipient represents that the Recipient is not a target of economic sanctions imposed in response to Russia’s actions in Ukraine imposed by the United States government or the State of California. The Recipient is required to comply with the economic sanctions imposed in response to Russia’s actions in Ukraine, including with respect to, but not limited to, the federal executive orders identified in California Executive Order N-6-22, located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia- Ukraine-Executive-Order.pdf and the sanctions identified on the United States Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and- country-information/ukraine-russia-related-sanctions). The Recipient is required to comply with all applicable reporting requirements regarding compliance with the economic sanctions, including, but not limited to, those reporting requirements set forth in California Executive Order N-6-22 for all Recipients with one or more agreements with the State of California with an aggregated value of Five Million Dollars ($5,000,000) or more. Notwithstanding any other provision in this Agreement, failure to comply with the economic sanctions and all applicable reporting requirements may result in termination of this Agreement.
For Recipients with an aggregated agreement value of Five Million Dollars ($5,000,000) or more with the State of California, reporting requirements include, but are not limited to, information related to steps taken in response to Russia’s actions in Ukraine, including but not limited to:
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Agreement No.: D2201000
Project No.:C-06-8478-110
Exhibit D
1. Desisting from making any new investments or engaging in financial transactions with Russian institutions or companies that are headquartered or have their principal place of business in Russia;
2. Not transferring technology to Russia or companies that are headquartered or have their principal place of business in Russia; and
3. Direct support to the government and people of Ukraine.
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City of Santa Ana
Agreement No.: D2201000
Project No.:C-06-8478-110
Exhibit E
EXHIBIT E – PAYMENT SCHEDULE
See the attached preliminary Payment Schedule. The final Payment Schedule will be forwarded to the Recipient after all disbursements have been paid and construction of the Project has been completed.
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City Council
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4/4/2023
City of Santa Ana
Agreement No.: D2201000
Project No.:C-06-8478-110
Exhibit F
EXHIBIT F – TAX CERTIFICATE
F.1 Purpose.
The purpose of this Exhibit F is to establish the reasonable expectations of the Recipient regarding the Project and the Project Funds, and is intended to be and may be relied upon for purposes of Sections 103, 141 and 148 of the Code and as a certification described in Section 1.148-2(b)(2) of the Treasury Regulations. This Exhibit F sets forth certain facts, estimates and circumstances which form the basis for the Recipient’s expectation that neither the Project nor the Bond Funded Portion of the Project Funds is to be used in a manner that would cause the Obligation to be classified as “arbitrage bonds” under Section 148 of the Code or “private activity bonds” under Section 141 of the Code.
F.2 Tax Covenant.
The Recipient agrees that it will not take or authorize any action or permit any action within its reasonable control to be taken, or fail to take any action within its reasonable control, with respect to the Project which would result in the loss of the exclusion of interest on the Bonds from gross income for federal income tax purposes under Section 103 of the Code.
F.3 Governmental Unit.
The Recipient is a state or local governmental unit as defined in Section 1.103-1 of the Treasury Regulations or an instrumentality thereof (a "Governmental Unit") and is not the federal government or any agency or instrumentality thereof.
F.4 Financing of a Capital Project.
The Recipient will use the Project Funds to finance capital expenditures it has incurred or will incur for the construction, reconstruction, installation or acquisition of the Project in accordance with the terms of this Agreement. Such expenditures shall not have previously been financed with the proceeds of any other issue of indebtedness except for interim financing by the Recipient, the date of maturity, prepayment or redemption of which is within thirty (30) days of the date of disbursement of Project Funds under this Agreement. All Project Funds shall be allocated to expenditures by the Recipient within thirty (30) days of the date of disbursement, including (if at all) Project Funds allocated to repay interim financing of the Recipient. For purposes of this Section F.4, “interim financing” means notes, commercial paper, loans, lines of credit and other forms of short- term borrowing.
F.5 Ownership and Operation of Project.
The Recipient exclusively owns and, except as provided in Section F.12 hereof, operates the Project.
F.6 Temporary Period.
The Recipient reasonably expects that at least eighty-five percent (85%) of the Bond Funded Portion of the Project Funds will be allocated to expenditures for the Project within three (3) years of the earlier of the effective date of this Agreement or the date the Bonds are issued ("Applicable Date"). The Recipient has incurred, or reasonably expects that it will incur within six (6) months of the Applicable Date, a substantial binding obligation (i.e., not subject to contingencies within the control of the Recipient or a related party) to a third party to expend at least five percent (5%) of the Bond Funded Portion of the Project Funds on Project Costs. The completion of acquisition, construction, improvement and equipping of the Project and the allocation of the Bond Funded Portion of the Project Funds to Project Costs will proceed with due diligence.
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City of Santa Ana
Agreement No.: D2201000
Project No.:C-06-8478-110
Exhibit F
F.7 Working Capital.
No operational expenditures of the Recipient or any related entity are being, have been or will be financed or refinanced with Project Funds.
F.8 Expenditure of Proceeds.
The Bond Funded Portion of the Project Funds shall be used exclusively for the following purposes: (i) Reimbursement Expenditures (as defined in Section F.20 below), (ii) Preliminary Expenditures (as defined in Section F.20 below) in an aggregate amount not exceeding twenty percent (20%) of the Bond Funded Portion of the Project Funds, (iii) capital expenditures relating to the Project originally paid by the Recipient on or after the date hereof, (iv) interest on the Obligation through the later of three (3) years after the Applicable Date or one (1) year after the Project is placed in service, and (v) initial operating expenses directly associated with the Project in the aggregate amount not more than five percent (5%) of the Bond Funded Portion of the Project Funds.
F.9 Private Use and Private Payments.
No portion of the Project Funds or the Project is being, has been or will be used in the aggregate for any activities that constitute a Private Use (as defined below). No portion of the principal of or interest with respect to the Payments will be secured by any interest in property (whether or not the Project) used for a Private Use or in payments in respect of property used for a Private Use, or will be derived from payments in respect of property used for a Private Use. "Private Use" means any activity that constitutes a trade or business that is carried on by persons or entities, other than a Governmental Unit. The leasing of the Project or the access by or the use of the Project by a person or entity other than a Governmental Unit on a basis other than as a member of the general public shall constitute a Private Use. Use by or on behalf of the State of California or any of its agencies, instrumentalities or subdivisions or by any local Governmental Unit and use as a member of the general public will be disregarded in determining whether a Private Use exists. Use under an arrangement that conveys priority rights or other preferential benefits is generally not use on the same basis as the general public. Arrangements providing for use that is available to the general public at no charge or on the basis of rates that are generally applicable and uniformly applied do not convey priority rights or other preferential benefits. For this purpose, rates may be treated as generally applicable and uniformly applied even if (i) different rates apply to different classes of users, such as volume purchasers, if the differences in rates are customary and reasonable; or (ii) a specially negotiated rate arrangement is entered into, but only if the user is prohibited by federal law from paying the generally applicable rates, and the rates established are as comparable as reasonably possible to the generally applicable rates. An arrangement that does not otherwise convey priority rights or other preferential benefits is not treated, nevertheless, as general public use if the term of the use under the arrangement, including all renewal options, is greater than 200 days. For this purpose, a right of first refusal to renew use under the arrangement is not treated as a renewal option if (i) the compensation for the use under the arrangement is redetermined at generally applicable, fair market value rates that are in effect at the time of renewal; and (ii) the use of the financed property under the same or similar arrangements is predominantly by natural persons who are not engaged in a trade or business.
F.10 No Sale, Lease or Private Operation of the Project.
The Project (or any portion thereof) will not be sold or otherwise disposed of, in whole or in part, to any person who is not a Governmental Unit prior to the final maturity date of the Obligation. The Project will not be leased to any person or entity that is not a Governmental Unit prior to the final maturity date of the Obligation. Except as permitted under Section F.12 hereof, the Recipient will not enter any contract or arrangement or cause or permit any contract or arrangement to be entered with persons or entities that are not Governmental Units if that contract or arrangement would confer on such persons or entities any right to use the Project on a basis different from the right of members of the general public. The contracts or arrangements contemplated by the preceding sentence include but are not limited to management contracts, take or pay contracts or put or pay contracts, and capacity guarantee contracts.
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City of Santa Ana
Agreement No.: D2201000
Project No.:C-06-8478-110
Exhibit F
F.11 No Disproportionate or Unrelated Use.
No portion of the Project Funds or the Project is being, has been, or will be used for a Private Use that is unrelated or disproportionate to the governmental use of the Project Funds.
F.12 Management and Service Contracts.
The Recipient represents that, as of the date hereof, it is not a party to any contract, agreement or other arrangement with any persons or entities engaged in a trade or business (other than Governmental Units) that involve the management or operation of property or the provision of services at or with respect to the Project that does not comply with the standards of the Treasury Regulations, or Revenue Procedure 2017-13, as applicable. The Recipient represents that it will not be party to any such contract, agreement or arrangement with any person or entity that is not a Governmental Unit for the management of property or the provision of services at or with respect to the Project, while the Obligation (including any obligation or series thereof issued to refund the Obligation, as the case may be) is outstanding, except: (a) with respect to any contract, agreement or arrangement that does not constitute “private business use” of the Project under Code §141(b), or (b) with respect to any contract, agreement or arrangement that complies with (i) Revenue Procedure 97-13, 1997-1 C.B. 632, as amended by Revenue Procedure 2001-39, 2001-2 C.B. 38, and as amplified by Notice 2014-67, with respect to contracts entered into before August 18, 2017 and not materially modified or extended after August 18, 2017, or (ii) Revenue Procedure 2017-13, with respect to contracts entered into or materially modified or extended on or after August 18, 2017, or (c) with respect to any contract, agreement or arrangement that does not give rise to use of the Bond Funded Portion of the Project Funds or the Project by a non-Governmental Unit of more than the amount of such non-qualified use permitted by the Code, or (d) in the event that the Recipient receives an opinion of counsel, satisfactory to the State Water Board and the Bank and expert in the issuance of state and local government bonds the interest on which is excluded from gross income under Section 103 of the Code (“Nationally-Recognized Bond Counsel”), that such contract, agreement or arrangement will not adversely affect the exclusion of the interest on the Obligation from gross income for federal income taxation purposes.
F.13 No Disposition of Financed Property.
As of the date hereof, the Recipient does not expect to sell or otherwise dispose of any portion of the Project, in whole or in part, prior to the final maturity date of the Obligation.
F.14 Useful Life of Project.
As of the date hereof, the Recipient reasonably expects that the economic useful life of the Project, commencing at Project Completion, will be at least equal to the term of this Agreement, as set forth in Exhibit A hereto.
F.15 Payments.
Payments generally are expected to be derived from assessments, taxes, fees, charges or other current Revenues of the Recipient in each year, and such current Revenues are expected to equal or exceed the Payments during each payment period. Any amounts accumulated in a sinking fund or bona fide debt service fund to pay Payments (whether or not deposited to a fund or account established by the Recipient) will be disbursed to pay Payments within thirteen months of the initial date of accumulation or deposit. Any such fund used for the payment of Payments will be depleted once a year except for a reasonable carryover amount not exceeding the greater of earnings on such fund or one-twelfth of the Payments in either case for the immediately preceding year.
F.16 No Other Replacement Proceeds.
The Recipient will not use any of the Bond Funded Portion of the Project Funds to replace or substitute other funds of the Recipient that were otherwise to be used to finance the Project or which are or will be used to acquire securities, obligations or other investment property reasonably expected to produce a yield that is materially higher than the yield on the Bonds.
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City of Santa Ana
Agreement No.: D2201000
Project No.:C-06-8478-110
Exhibit F
F.17 No Sinking or Pledged Fund.
Except as set forth in Section F.18 below, the Recipient will not create or establish any sinking fund or pledged fund which will be used to pay Payments on the Obligation within the meaning of Section 1.148-1(c) of the Treasury Regulations. If any sinking fund or pledged fund comes into being with respect to the Obligation before the Obligation has been fully retired which may be used to pay the Payments, the Recipient will invest such sinking fund and pledged fund moneys at a yield that does not exceed the yield on the Bonds.
F.18 Reserve Amount.
The State Water Board requires that the Recipient maintain and fund a separate account in an amount equal to one (1) year of debt service with respect to the Obligation (the “Reserve Amount”) as set forth in Exhibit B. The Recipient represents that the Reserve Amount is and will be available to pay debt service with respect to the Obligation, if and when needed. The Reserve Amount consists solely of revenues of the Recipient and does not include any proceeds of any obligations the interest on which is excluded from gross income for federal income tax purposes or investment earnings thereon. The aggregate of the Reserve Amount, up to an amount not exceeding the lesser of (i) ten percent of the aggregate principal amount of the Obligation, (ii) the maximum annual debt service with respect to the Obligation, or (iii) 125 percent of the average annual debt service with respect to the Obligation, will be treated as a reasonably required reserve fund.
F.19 Reimbursement Resolution.
The “reimbursement resolution” adopted by the Recipient is incorporated herein by reference.
F.20 Reimbursement Expenditures.
Reimbursements are disallowed, except as specifically authorized in Exhibit B or Exhibit D of this Agreement. To the extent so authorized, a portion of the Bond Funded Portion of the Project Funds may be applied to reimburse the Recipient for Project Costs paid before the date hereof, so long as the Project Cost was (i) not paid prior to sixty (60) days before the Recipient’s adoption of a declaration of official intent to finance the Project, (ii) not paid more than eighteen (18) months prior to the date hereof or the date the Project was placed-in-service, whichever is later, and (iii) not paid more than three (3) years prior to the date hereof (collectively, “Reimbursement Expenditures”), unless such cost is attributable to a “preliminary expenditure.” Preliminary expenditure for this purpose means architectural, engineering, surveying, soil testing and similar costs incurred prior to the commencement of construction or rehabilitation of the Project, but does not include land acquisition, site preparation and similar costs incident to the commencement of acquisition, construction or rehabilitation of the Project. Preliminary expenditures may not exceed 20% of the Bond Funded Portion of the Project Funds.
F.21 Change in Use of the Project.
The Recipient reasonably expects to use all of the Bond Funded Portion of the Project Funds and the Project for the entire stated term to maturity of the Obligation. Absent an opinion of Nationally-Recognized Bond Counsel to the effect that such use of the Bond Funded Portion of the Project Funds will not adversely affect the exclusion from federal gross income of interest on the Bonds pursuant to Section 103 of the Code, the Recipient will use the Bond Funded Portion of the Project Funds and the Project solely as set forth in this Agreement.
F.22 Rebate Obligations.
If the Recipient satisfies the requirements of one of the spending exceptions to rebate specified in Section 1.148-7 of the Treasury Regulations, amounts earned from investments, if any, acquired with the Bond Funded Portion of the Project Funds will not be subject to the rebate requirements imposed under Section 148(f) of the Code. If the Recipient fails to satisfy such requirements for any period, it will notify the State Water Board and the Bank immediately and will comply with the provisions of the Code and the Treasury Regulations at such time, including the payment of any rebate amount calculated by the State Water Board or the Bank.
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City of Santa Ana
Agreement No.: D2201000
Project No.:C-06-8478-110
Exhibit F
F.23 No Federal Guarantee.
The Recipient will not directly or indirectly use any of the Bond Funded Portion of the Project Funds in any manner that would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Code, taking into account various exceptions including any guarantee related to investments during an initial temporary period until needed for the governmental purpose of the Bonds, investments as part of a bona fide debt service fund, investments of a reasonably required reserve or replacement fund, investments in bonds issued by the United States Treasury, investments in refunding escrow funds or certain other investments permitted under the Treasury Regulations.
F.24 Amendments.
The provisions in this Exhibit may be amended, modified or supplemented at any time to reflect changes in the Code upon obtaining written approval of the State Water Board and the Bank and an opinion of Nationally- Recognized Bond Counsel to the effect that such amendment, modification or supplement will not adversely affect the exclusion from federal gross income of interest on the Bonds pursuant to Section 103 of the Code.
F.25 Reasonable Expectations.
The Recipient warrants that, to the best of its knowledge, information and belief, and based on the facts and estimates as set forth in the tax covenants in this Exhibit, the expectations of the Recipient as set forth in this Exhibit are reasonable. The Recipient is not aware of any facts or circumstances that would cause it to question the accuracy or reasonableness of any representation made in the provisions in this Exhibit.
F.26 Assignment.
The Recipient consents to any pledge, sale, or assignment to the Bank or a trustee for the benefit of the owners of the Bonds, if any, at any time of any portion of the State Water Board's estate, right, title, and interest and claim in, to and under this Agreement and the right to make all related waivers and agreements in the name and on behalf of the State Water Board, as agent and attorney-in-fact, and to perform all other related acts which are necessary and appropriate under this Agreement, if any, and the State Water Board's estate, right, title, and interest and claim in, to and under this Agreement to Payments (but excluding the State Water Board's rights to Additional Payments and to notices, opinions and indemnification under each Obligation).
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California Environmental Quality Act (CEQA) Determination City of Santa Ana (Applicant)
Septic to Sewer Island (Project)
Project Number: C-06-8478-110
As the Deputy Director for the State Water Resources Control Board (State Water Board), Division of Financial Assistance, I have been delegated the authority to approve and execute financing agreements for projects that are routine and non-controversial.
The execution of a financing agreement is an action that is subject to CEQA. The authority to make this CEQA determination necessarily accompanies the delegation to approve and execute the financing agreement for this Project.
1. The Applicant is the CEQA Lead Agency and has prepared an Initial Study/Mitigated Negative Declaration (MND) titled Septic to Gravity Sewer Conversion Project, for the Project which was circulated through the Governor’s Office of Planning and Research (OPR), State Clearinghouse (No. 2020100428) for review and comments. The Applicant adopted the MND and a Mitigation Monitoring and Reporting Program (MMRP) and approved the Project on December 15, 2020. The Applicant filed a Notice of Determination with the Orange County Clerk on September 20, 2021 and the OPR on September 24, 2021.
2. The State Water Board is a Responsible Agency under CEQA. A Responsible Agency complies with CEQA by considering the MND and MMRP prepared by the Lead Agency and by reaching its own conclusions on whether and how to approve the Project involved. The State Water Board has independently considered the MND and MMRP, and pursuant to my delegated authority, I make the following determinations regarding the Project:
The Project will not result in any significant adverse water quality impacts.
The MND and MMRP include mitigation measures for Tribal Cultural Resources, Geology and Soils, and Hazards and Hazardous Materials, that mitigate potential environmental impacts to less than significant levels for these impact categories. Changes or alterations to the Project based on these mitigation measures are within the responsibility and jurisdiction of other public agencies and are not within the jurisdiction of the State Water Board.
Such changes either have been adopted by other relevant agencies or can and should be adopted by such other agencies.
A final copy of the MND, MMRP, comments and responses, and records of the financing approval for the Project are available to the general public at the State Water Board, Division of Financial Assistance at 1001 I Street, 16th Floor, Sacramento, CA 95814.
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Applicant: City of Santa Ana
Project No: C-06-8478-110
C/DWSRF CEQA Determination Resp. 2 Rev. 6/2022
Joe Karkoski, Deputy Director
Division of Financial Assistance
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Documents Transmitted back to Adobe by the Recipient:
Steps:
1. Once the Adobe notification has been received, the Recipient will open Adobe. The Recipient must checkmark the box to agree to the Consumer Disclosure. Click on [Accept]
2. The Recipient will need to download the (PDF) documents by selecting the corresponding radio button. Ensure to save the documents to the desired location.
3. Once you have saved the documents to the desired location, the Recipient will proceed with generating the required closing documents. For the documents to be edited, you must save your file in Word format. Click on [File-Export To-Microsoft Word – Word Document]
4. Once the Recipient has completed the closing documents, the file must be saved as “Adobe PDF” for their respective digital signatures to be entered.
5. The Recipient will select [Certificates] from the tools field and using your mouse, click and drag to draw the area where you would like the signature to appear. A dialogue message box will display your Digital ID press [Continue] and click on [Sign]. [Save]
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6. The Recipient will attach the signed documents to Adobe by clicking the [Click to Attachment] and downloading the signed document(s).
7. Once the closing document(s) have been attached, the Recipient will click on the [Click to Sign] button.
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SANTA ANA CITY COUNCIL
MAYOR
Vicente Sarmiento
MAYOR PRO TEM
Phil Bacerra
COUNCILMEMBERS
Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
CITY OF SANTA ANA
CITY ATTORNEY’S OFFICE
20 Civic Center Plaza ● P.O. Box 1988
Santa Ana, California 92702
www.santa-ana.org
CITY MANAGER
Kristine Ridge
CITY ATTORNEY
Sonia R. Carvalho
CLERK OF THE COUNCIL
[DATE]
State Water Resources Control Board
Division of Financial Assistance
Attn: Amor Moskaira
1001 I Street, 16th Floor
Sacramento, CA 95814
Re: City of Santa Ana (“City”) – [Project Name] – Project No. 8478-110 (“Project”) – Agreement No. [XXXXXXXXXX] (“Agreement”)
Ladies and Gentlemen:
This Office serves as City Attorney to the City in connection with the Project. This opinion is delivered to the State Water Resources Control Board (“State Water Board”) at the request of the City. In connection therewith, we have examined the laws pertaining to the City, originals of the Agreement between the City and the State Water Board (“Agreement”), the City’s authorized representative resolution No. XXXX-XX adopted on [Date], the City’s authorizing resolution No.
XXXX-XX adopted on [Date], the City’s reimbursement resolution No. XXXX-XX adopted on [Date], the City’s rate-setting resolution XXXX-XX adopted on [Date], (collectively, “the Resolutions”), the City’s debt management policy, documents related to each of the Material Obligations as set forth in the Agreement, and such other documents, legal opinions, instruments and records, and have made such investigation of law, as we have considered necessary or appropriate for the purpose of this opinion.
The opinions expressed herein are based on an analysis of existing statutes, regulations, rulings and court decisions and cover certain matters not directly addressed by such authorities. Such opinions may be affected by actions taken or omitted, or events occurring, after the date hereof. We have not undertaken to determine, or to inform any person, whether any such actions or events are taken or do occur after the date hereof.
In our examination, we have assumed, without independent investigation, the authenticity of all documents submitted to us as originals, of all documents submitted to us as certified or photostatic copies and the authenticity of the originals of such latter documents and the accuracy of the statements
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and representations contained in such documents. In addition, we have assumed the authority of and due execution by each of the parties to the documents other than the City.
As used in this opinion, the phrase “to the best of our knowledge and based upon reasonable investigation” means knowledge as we have obtained from (i) the incumbency and signature certificate of the City, (ii) the representations and warranties contained in each document covered by this opinion and delivered by the City, (iii) knowledge of facts or other information currently known to attorneys for the City, and (iv) any and all investigations that the attorneys for the City deem necessary in connection with this Opinion.
Based on the foregoing, we are of the opinion that:
a. The City, a charter city duly organized, validly existing under its charter and the laws of the State of California, has the requisite legal right, power, and authority to execute and deliver the Agreement and carry out and consummate all transactions contemplated therein. The City is a charter city, the City Council of which is not prohibited, limited or constrained in any way from adopting, requiring, or utilizing a project labor agreement that includes all taxpayer protection provisions of Public Contract Code section 2500.
b. The Resolutions have been duly adopted at meetings of the City which were called and held pursuant to law with all public notice required by law and at which a quorum was present and acting when the Resolutions were adopted. The Resolutions are in full force and effect and have not been amended, modified, supplemented, or rescinded, nor has the rate-setting resolution been challenged or the rates become subject of a referendum or initiative or other similar process.
c. To the best of my knowledge and based upon a reasonable investigation, all proceedings required by law or under the ordinances or bylaws of the City to be taken by the City in connection with the authorization of the Agreement and the transactions contemplated by and related thereto, and all such approvals, authorizations, consents or other orders of or filings or registrations with such public boards or bodies, if any, as may be legally required to be obtained by the City prior to the date hereof with respect to all or any of such matters have been taken or obtained and are in full force and effect, except that no opinion is expressed as to any approvals, obligations or proceedings which may be required under any federal securities laws or state blue sky or securities laws.
d. To the best of my knowledge and based upon a reasonable investigation, the execution and delivery of the Agreement and the consummation of the transactions therein will not conflict with or constitute a breach of or default (with due notice or the passage of time or both) under (i) the statutes creating the City or any amendments thereto, (ii) the ordinances or bylaws of the City, (iii) any bond, debenture, note or other evidence of indebtedness, or any material contract, agreement or lease to which the City is a party or by which it or its properties are otherwise subject to or bound, (iv) any labor agreement to which the City is a party,
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or (v) any applicable law or administrative regulation or any applicable court or administrative decree or order.
e. To the best of my knowledge and based upon a reasonable investigation, the City has sufficient property rights in the Project property for the purposes contemplated in the Agreement and has complied with the requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. 4601) with respect to any property acquired for the purposes of the Project.
Project property rights extend in perpetuity.
f. To the best of my knowledge and based upon a reasonable investigation, there is no action, suit, proceeding, inquiry or investigation before or by any court of federal, state, municipal or other governmental authority pending or threatened against or affecting the City’s System, as defined in the Agreement, or the assets, properties or operations of the City relating to its System which, if determined adversely to the City or its interests would result in any material change in the assets or financial condition of the City, the City’s System or the financial condition thereof, and the City is not in default with respect to any order or decree of any court or any order, regulation, or demand of any federal, state, municipal, or other governmental agency which default might have consequences that would materially and adversely affect the financial condition of the City or its System.
g. No facts have come to my attention which lead me to believe that the City’s authorized representative has made any untrue statement of a material fact or omitted or omits to state a material fact or has made misleading statements in the Agreement.
h. The Agreement has been duly authorized, executed, and delivered, and assuming due authorization, execution and delivery of the Agreement by the State Water Board, constitutes legal, valid, and binding obligation of the City enforceable against the City in accordance with its terms, subject to the laws relating to bankruptcy, insolvency, reorganization, or creditors’ rights generally and to the application of equitable principles, if equitable remedies are sought.
We disclaim any obligation to supplement this opinion letter with regard to events occurring or coming to our attention after the date hereof. The opinions herein are limited to the matters expressly set forth herein, and no opinion is to be implied or may be inferred beyond the matters expressly so stated. Specifically, without limitation, we do not express herein any opinion as to:
(1) Any matter governed by any laws other than the laws of the State of California or the laws of the United States of America;
(2) Federal tax matters or federal securities laws;
(3) The enforceability of any choice of forum provisions contained in the Agreement; or (4) The validity and enforceability of any liquidated damages provisions.
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No attorney-client relationship exists between you and us. No party other than those to whom this opinion is specifically addressed may rely on the opinions contained herein without our express written authorization to do so. As City Attorney to the City in this matter, we have not rendered financial advice to the City and do not represent by this opinion, or otherwise, that we have reviewed or made any assessment about nor do we express any opinion about, the financial ability of the City to pay debt service or amounts due under the Agreement.
We bring to your attention the fact that our conclusions are an expression of professional judgment and are not a guarantee of a result.
Sincerely,
__________
City Attorney
By:____________________
John M. Funk
Chief Assistant City Attorney
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Public Works Agency
https://www.santa-ana.org/public-works
Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 4, 2023
TOPIC: Authorize Resolution Approving the Award of Conservancy Grant Funding to the City
AGENDA TITLE
Adopt a Resolution to Authorize Grant from the State Coastal Conservancy for Santiago Park Trail and Habitat Restoration Plan (Non-General Fund)
RECOMMENDED ACTION
Adopt resolution accepting grant funds from the State Coastal Conservancy for Santiago Park Trail and Habitat Restoration Plan in the amount of $400,000.
DISCUSSION
Santiago Park is a 35-acre linear park located in the northern edge of the City of Santa Ana along Santiago Creek. Being the city’s only wilderness park, it is an important site within our park system due to Santa Ana’s urban environment and rapidly increasing density.
On July 30, 2022, the Public Works Agency’s Park Services Division submitted an application to the State’s Coastal Conservancy for the Santiago Park Trail and Habitat Restoration Plan. The project intends to increase public use of the trail, provide additional connectivity through the park, and further enhance this natural park by restoring the native landscape. The scope of work involves providing a delineated walking trail, restoration of the riparian habitat, security lighting, automated irrigation system, and pedestrian bridge to connect the north and south banks of the park over Santiago Creek.
On February 2023, the State notified the City regarding the grant award. As a requirement of the grant, the City is to adopt resolution approving the award of the Conservancy grant, agreeing to the terms of the grant and designating officers and/or employees to act as a representative to complete grant requirements and documentation.
FISCAL IMPACT
There is no fiscal impact associated with the action. Once the City has an award of the grant, a staff report will be presented to City Council at a later date to recognize and appropriate grant funds.
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Adopt Resolution Accepting Grant Funds from the State Coastal Conservancy April 4, 2023
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EXHIBIT(S)
1. Resolution: Santiago Park Trail and Habitat Restoration Plan Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
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Resolution No. 2023-XXX
RESOLUTION NO. 2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA APPROVING THE GRANT OF FUNDS FROM
THE STATE COASTAL CONSERVANCY FOR THE
SANTIAGO PARK TRAIL AND HABITAT RESTORATION
PLAN
WHEREAS, the Legislature of the State of California has established the State Coastal Conservancy (“Conservancy”) under Division 21 of the California Public Resources Code, and has authorized the Conservancy to award grants to public agencies and nonprofit organizations to implement the provisions of Division 21; and WHEREAS, the Conservancy awards grants for projects that it determines are consistent with Division 21 of the Public Resources Code and with the Conservancy’s Strategic Plan and that best achieve the Conservancy’s statutory objectives, in light of limited funding; and
WHEREAS, the City's Public Works Park Services submitted an application for these grant funds to make improvements to the City's Santiago Park; and WHEREAS, at its February 2, 2023 meeting, the Conservancy adopted a resolution authorizing a grant to the City of Santa Ana (“ Grantee”) for the Santiago Park Trail and Habitat Restoration Plan (“Project”) in an amount not to exceed $400,000. The resolution was adopted by the Conservancy pursuant to and is incl uded in the Conservancy February 2, 2023 staff recommendation, a copy of which is on file with the Grantee and with the Conservancy; and
WHEREAS, the Project includes restoration of native riparian landscaping, security lighting, a new decomposed park walkways, automated irrigation system, interpretive signage, and pedestrian bridge to connect the north and south banks of the park; and
WHEREAS, the Conservancy requires that the governing body of the Grantee certify through a resolution that it approves the award of Conservancy grant funding and authorizes the execution by a representative of the Grantee of a grant agreement on terms and conditions required by the Conservancy grant agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows:
Section 1. The award of grant funding from the Conservancy for the Project is hereby approved in an amount not to exceed $400,000.
Section 2. Grantee acknowledges that it has or will have sufficient funds to complete the Project and, if any property is acquired as part of the Project, to operate and EXHIBIT 1
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Resolution No. 2023-XXX
maintain the property and, if any facilities are constructed as a part of the Project, to operate and maintain the facilities for a reasonable period, not less than the useful life of the facilities.
Section 3. Grantee agrees to be bound by all terms and conditions of the grant agreement and any other agreement or instrument as may be required by the Conservancy and as may be necessary to fulfill the terms of the grant agreement and to complete the Project.
Section 4. Grantee authorizes the City Manager , or designee, to act as a representative of the Grantee, to negotiate and execute on behalf of the Grantee all agreements and instruments necessary to complete the Project , and to comply with the Conservancy’s grant requirements, including, without limitation, the grant agreement.
Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution.
ADOPTED this _____ day of April, 2023.
________________________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:
Brandon Salvatierra
Deputy City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers _
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Resolution No. 2023-XXX
CERTIFICATION OF ATTESTATION AND ORIGINALITY
I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2023-___ to be the original Resolution adopted by the City Council of the City of Santa Ana on April __, 2023.
Date: ______________________ ________________________________ City Clerk
City of Santa Ana
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Public Works Agency
www.santa-ana.org/public-works
Item # 25
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 4, 2023
TOPIC: Tenant Relocation Plan for 206 and 208 S Flower Street
AGENDA TITLE
Adopt a Resolution to Approve the Tenant Relocation Plan for the Acquisition of Real Property at 206 and 208 South Flower Street
RECOMMENDED ACTION
Adopt a resolution to approve the Tenant Relocation Plan for the Public Works Agency’s Water Resources Division acquisition of real property located at Assessor’s Parcel Number 008-213-31 (206 and 208 South Flower Street).
DISCUSSION
On October 4, 2022, the City Council approved the acquisition of Assessor’s Parcel Number 008-213-31, real property that includes 206 and 208 South Flower Street, for the development of a new water well site, which included up to $250,000 for relocation costs.
Pursuant to California Government Code, a public entity is required to adopt a relocation plan by resolution whenever it enters into an agreement for acquisition of real property, which would lead to the displacement of people from their homes. In conformance with applicable provisions of California Relocation Assistance Law and Relocation Guidelines and the Uniform Relocation and Real Property Acquisition Policies Act of 1970, the “206 S. Flower Acquisition and Relocation” Relocation Plan (Exhibit 1) was prepared to outline the level of advisory and financial assistance that will be provided. Based on the needs assessment conducted by the consultant, the total estimated relocation cost, including a 20% contingency, is $172,000.
The occupants of the property have been interviewed and provided informational notices of the Relocation Plan in accordance with state and federal requirements. The occupants have also been notified of this item being heard at the April 4, 2023 City Council meeting, and a copy of the Relocation Plan was provided to them for their review.
The Draft Relocation Plan was made available for public review for 30 days beginning February 28, 2023. The resolution (Exhibit 2) will approve the Relocation Plan and authorize the City to begin demolition of the existing buildings and development of the water well project.
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Tenant Relocation Plan for 206 and 208 S Flower Street
April 4, 2023
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FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Relocation Plan
2. Resolution
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
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206 S. Flower Acquisition and Relocation
RELOCATION PLAN
Prepared for:
City of Santa Ana
Santa Ana, CA
Prepared by:
Overland, Pacific & Cutler, a division of TranSystems, Inc.
Long Beach, CA
December 2022
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TABLE OF CONTENTS
INTRODUCTION .......................................................................................................................... 1 I. PROJECT DESCRIPTION ..................................................................................................... 2 A. PROPERTY LOCATION ................................................................................................ 2 B. PROJECT SITE LOCATION AND DESCRIPTION ..................................................... 3 C. GENERAL DEMOGRAPHIC AND HOUSING CHARACTERISTICS ....................... 5 II. ASSESSMENT OF RELOCATION NEEDS ..................................................................... 6 A. SURVEY METHOD ........................................................................................................ 6 B. HOUSEHOLD DATA ..................................................................................................... 6 III. RELOCATION RESOURCES ............................................................................................ 8 A. METHODOLOGY ........................................................................................................... 8 B. REPLACEMENT HOUSING AVAILABILITY ............................................................ 8 C. RELATED ISSUES ......................................................................................................... 9 IV. THE RELOCATION PROGRAM .................................................................................... 10 A. ADVISORY ASSISTANCE .......................................................................................... 10 B. RELOCATION BENEFITS ........................................................................................... 12 C. PROGRAM ASSURANCES AND STANDARDS ...................................................... 16 D. GENERAL INFORMATION REGARDING THE PAYMENT OF RELOCATION BENEFITS ..................................................................................................................... 16 E. LAST RESORT HOUSING ........................................................................................... 17 F. RELOCATION TAX CONSEQUENCES ..................................................................... 17 V. ADMINISTRATIVE PROVISIONS ................................................................................. 18 A. NOTICES ....................................................................................................................... 18 B. PRIVACY OF RECORDS ............................................................................................. 19 C. GRIEVANCE PROCEDURES ...................................................................................... 19 D. EVICTION POLICY ...................................................................................................... 19 E. CITIZEN PARTICIPATION ......................................................................................... 20 F. PROJECTED DATE OF DISPLACEMENT ................................................................. 20 G. ESTIMATED RELOCATION COSTS ......................................................................... 20 EXHIBIT A: HUD INCOME LIMITS – ORANGE COUNTY .................................................. 23 EXHIBIT B: NOTICES AND RESIDENTIAL INFORMATIONAL BROCHURE .................. 24 EXHIBIT C: PUBLIC COMMENTS & RESPONSES................................................................ 39
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Relocation Plan
1 INTRODUCTION
The City of Santa Ana (“City”) plans to acqui re one parcel containi ng a duplex building and demolish the existing residential units in order to facilitate the installation of a new ground water well at the site (“Project”). Th e addresses of the residential units are 206 and 208 South Flower Street, Santa Ana, CA 92703 (“Prop erties” or “Site”). Both of th e residential units are tenant- occupied and are one-bedroom, one-bath units.
The two households occupying the Properties will be permanently displaced as a result of the acquisition and proposed Project. The occupied Properties and the displaced occupants are the subject of this Relocation Plan (“Plan”). All ex isting occupants will be permanently relocated to facilitate the proposed Project.
The City has retained Overland, Pacific & Cutler, a division of TranSystems, Inc. (“OPC”) to prepare the Relocation Plan and to provide relocation assistance to the households to be displaced.
The City is utilizing local funds from the City of Santa Ana Water Services Department.
The use of local funds from the City of Santa Ana triggers the require ments of the California Relocation Assistance Law, Government Code Section 7260, et seq. (“CRAL”) and the Relocation Assistance and Real Property Acquisition Guidelines adopted by the Department of Housing and Community Development as in Title 25, Californi a Code of Regulations Section 6000, et seq. (“Guidelines”). This Plan conforms to both the CRAL and the Guidelines.
As of the date of this Plan, the Project is exp ected to cause the perman ent displacement of two tenant-occupant households that are eligible for relocati on assistance. The needs and characteristics of the permanent displacees and th e City’s program to provide assistance to each affected person are general subjects of this Relocation Plan (Plan).
This Plan is organized in five sections:
1. Project description (SECTION I);
2. Assessment of the relocation needs of persons subject to displacement (SECTION II);
3. Assessment of available replacement housing un its within proximity to the Project site (SECTION III);
4. Description of the City’s relocation program (SECTION IV);
5. Description of the City’s outreac h efforts, Project timeline and budget (SECTION V).
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206 S. Flower Acquisition and Relocation
Relocation Plan
2 I. PROJECT DESCRIPTION
A. PROPERTY LOCATION
The Project site is located in Santa Ana, CA within Orange County. The Properties are located southeast of Interstate Highway 5 in Santa Ana, approximately 4 miles south of Orange. Nearby communities include Tustin, Orange, Fountain Valley, Anaheim, Garden Grove, Costa Mesa, and Irvine (Figure 1 – Project Location).
Figure 1: Project Location
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Relocation Plan
3 B. PROJECT SITE LOCATION AND DESCRIPTION
The Project Site is located near the intersection of South Flower Street and West First Street, directly across the street from Santa Ana High School. (Figure 2: Project Site Location). The Site is located less than a mile west of the Downtown Santa Ana Historic District, in a primarily residential area, with commercial uses located along West First Street. Other nearby points of interest include Angels Community Park, City Hall of Santa Ana, Santa Ana Courthouse, Orange County Healthcare Agency, Santa Ana Public Library, and Birch Park. The Properties are served by Orange County Transit Authority bus routes 64 and 150, with stops for routes 53, 55, 57, and 553 located within a one-mile radius of the site. Both units are occupied with households eligible for relocation assistance.
Figure 2: Project Site Location
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Relocation Plan
4 Figure 3: Property Photos (Left: 206 S. Flower St., Right: 208 S. Flower St.)
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Relocation Plan
5 C. GENERAL DEMOGRAPHIC AN D HOUSING CHARACTERISTICS
According to the U.S, Census Bureau American Community Survey (ACS) 2021 5-Year Estimates, the population of Orange County is approximately 3,182,923 and the population of Santa Ana is 313,818 (see Table 1). Corresponding ACS data concerning race and ethnicity is shown in Table 1, and ACS housing data is shown in Table 2.
TABLE 1: 2021 ACS 5 Year Estimate Population Data – City of Santa Ana and Orange County Population Santa Ana % Orange County %
Total Population 313,818 100.0% 3,182,923 100.0%
White (not Hispanic or Latino) 29,664 9.5% 1,242,725 39.0% Black or African American (not Hispanic
or Latino)
2,673 0.9% 50,161 1.6%
American Indian or Alaska Native 350 0.1% 4,423 0.1%
Asian 37,056 11.8% 672,015 21.1%
Native Hawaiian or Other Pacific Islander 501 0.2% 8,073 0.3% Some Other Race 377 0.1% 9,744 0.3%
Two or More Races 2,428 0.8% 112,689 3.5%
Hispanic or Latino (of Any Race) 240,769 76.7% 1,083,923 34.1% Source: U.S. Census Bureau, American Community Survey 5-Year Estimates Table DP05: 2021
TABLE 2: 2021 ACS 5 Year Estimate Housing Data – City of Santa Ana and Orange County Type Santa Ana % Orange County %
Total Housing Units 79,179 100.0% 1,121,753 100.0%
Total Occupied Units 76,624 96.8% 1,057,592 94.3%
Owner-Occupied 35,029 45.7% 602,440 57.0%
Renter-Occupied 41,595 54.3% 455,152 43.0%
Vacant Housing Units 2,555 3.2% 64,161 5.7%
Source: U.S. Census Bureau, American Community Survey 5-Year Estimates Table DP04: 2021
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Relocation Plan
6 II. ASSESSMENT OF RELOCATION NEEDS
A. SURVEY METHOD
Individual interviews with the affected households were conducted by OPC staff in October 2022.
Both households have been interviewed. Inquiries made of the residential occupants interviewed concerned household size and composition, income, existing mortgages on the property, length of occupancy, ethnicity, home language, physical disabilities, special relocation needs, and replacement housing preferences.
B. HOUSEHOLD DATA
1. Current Occupants
There are two tenant-occupant households to be permanently relocated for the Project that may be eligible for relocation assistance and are the subjects of this Pl an. The households consist of 6 adults and 1 child (17 years or younger) on-site for a total of 7 persons.
2. Replacement Housing Needs
Replacement housing needs, as expressed in this plan, are defined by the total number of required replacement units and distributi on of those units by bedroom si ze. The projected number of required units by bedroom size is calculated by comparing current data for household size with the City’s replacement housing occupancy standards. These standards, generally, allow for up to one person in a studio unit, two persons in a one-bedr oom unit, four persons in a two-bedroom unit, six persons in a three-bedroom unit and nine or more persons in a four-bedroom unit.
Based on available household data, both of the units is overcrowded. The replacement units required for the current population include two two-bedroom low-density residential unit for rent.
A low-density residential unit incl udes single-family homes, duplexes, triplexes, and fourplexes, along with duplex-style residential communities.
3. Income
Verbal income data was provided by four of the interviewed households. According to HUD income standards for Orange County (Exhibit A) adjusted for family size, both households qualify as Very Low income (31% - 50% of AMI).
4. Ethnicity/Language
Both of the interviewed households are made up of Hispanic or Latino/a occupants. Both households communicate primarily in Spanish and will require translation.
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Relocation Plan
7 5. Senior/Handicapped Households
One of the households has a senior occupant aged 62 or older. No households reported having an occupant with a disability, but the senior occupa nt does have a health co ndition that may require accommodation in the relocation process. Appropr iate steps will be taken to accommodate mobility challenges when considering potential replacement housing options.
6. Preferred Relocation Area
All of the interviewed households indicated a desire to stay in Santa Ana or the surrounding area.
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Relocation Plan
8 III. RELOCATION RESOURCES
A. METHODOLOGY
For residential housing, a resource survey was c onducted using Apartments.com, Craigslist, and similar online resources to identify comparable units for rent near the Properties.
B. REPLACEMENT HOUSI NG AVAILABILITY
1. Residential Replacement Housing
The replacement housing survey co nsidered available two-bedroom units for rent in Santa Ana and expanding to surrounding communities within Orange County as of the date of this Plan. The survey identified 22 two-bedroom homes within 5 miles of the Properties. This data is summarized in Table 3 below.
Table 3: Availability and Cost of Replacement Housing
2 Bedroom
# Found 22
Rent Range $2,293-$3,200
Median Rent $2,600
The median listing amount shown in the table is among the figures used to make benefit and budget projections for the Plan. This amount is, naturally, subject to change according to the market rates prevailing at the time of displacement.
Listings identified are located in Santa Ana and neighboring cities within 5 miles of the Site in the surrounding communities of Tustin, Orange, and Fountain Valley.
2. Summary
Considering the above-described availability of replacement housing resources gathered, it appears there should be an adequate number of comparable replacement units for the residential occupants, and the households should be able to remain within Santa Ana.
Adequate replacement resources exist for the hous eholds, but the comparable units are priced significantly higher than the Properties, primarily due to th e age and condition of the Properties.
The current rent being charged for the Properties ranges from $810 to $830 and comparable rents do not exist in the area or surrounding communities. Due to the higher price of the comparable units compared to the appraised values, it is expected that Last Resort Housing payments will be necessary, as the rental assistance differential payments required will be greater than $5,250 (See Section IV, E).
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Relocation Plan
9 C. RELATED ISSUES
1. Concurrent Residential Displacement
There are no known public projects anticipated in the Project area that will cause significant displacements during the timeframe of anticipated Project displacements. No residential displacee will be required to move without both adequa te notice and access to available, comparable, affordable, decent, safe and sanitary housing.
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Relocation Plan
10 IV. THE RELOCATION PROGRAM
The City’s Relocation Program is designed to minimize hardship, be responsive to unique Project circumstances, emphasize maintaining personal contact with all affected individuals, consistently apply all regulatory criteria to formulate eligibility and benefit determinations and conform to all applicable requirements. The relocation program to be implemented by the City will conform with the standards and provisions of the Law and Guidelines identified previously.
The City has retained OPC, an experienced consulting firm, to administer the Relocation Program for the permanent displacees. OPC has worked on more than 50,000 public acquisition and relocation projects for 40 years. Experienced City staff will monitor the performance of OPC and be responsible to approve or disapprove OPC recommendations concerning eligibility and benefit determinations and interpretations of City’s policy.
OPC staff will be available to assist any reloca ted person and/or household with questions about the relocation process, relocation counseling and/or assistance in relocating. Relocation staff can be contacted at (562) 354-2451 or toll-free at (800) 400-7356 from 8:00 am to 5:00 pm Monday through Friday and are available via voicemail and/or cellular phones after hours. The Relocation Office is located at 5000 Airport Plaza Dr. Suite 250, Long Beach, CA 90815.
Eligible individuals, who need to permanently move from their existi ng home, will receive relocation assistance. The relocation program c onsists of two principal components: advisory assistance and financial assistance (Relocation Benefits).
A. ADVISORY ASSISTANCE
Advisory assistance services are intended to:
• Inform displacees about the relocation program;
• Help in the process of finding appropriate replacement accommodations; • Facilitate claims processing;
• Maintain a communication link with the City;
• Coordinate the involvement of outside service providers.
To follow through on the advisory assistance component of the relocation program and assure that the City meets its obligations under the law, OPC staff will perform the following functions:
1. Distribute appropriate written information concerning the City’s relocation program;
2. Inform eligible project occupants of th e nature of, and proc edures for, obtaining available relocation assistance and benefits (See Exhibit B);
3. Determine the needs of each displacee eligible for assistance;
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Relocation Plan
11 4. Provide the residential displacees with at least three referrals to comparable replacement housing within a reasonable ti me prior to displacement. Generally, a comparable replacement dwelling must satisfy the following criteria:
(a) The unit is decent, safe and s anitary - electrical, plumbing and heating systems are in good repair - no major, observable hazards or defects. The unit is adequate in size and is comparable to the acquired dwelling with respect to number of rooms, habitable living space and type and quality of constr uction, but not lesser in rooms or living space as necessary to accommodate the displaced person.
The unit is functionally equivalent, including principle features.
(b) The unit is located in an area not subjected to unreasonable adverse environmental conditions from either natural, or man-made sources, and not generally less de sirable with respect to public utilities, transportation, public and commercial facilities, including schools and municipal services an d reasonably accessible to the displaced person’s place of employment.
(c) The unit is available both on the private market and to all persons regardless of race, color, sex, ma rital status, religion or, national origin.
(d) The property is within the fi nancial means of the displaced residential household.
5. Maintain an updated database of availa ble housing resources, and distribute referral information to displacees for the duration of the Project;
6. Provide transportation to the resident ial displacee, if necessary, to inspect replacement sites within the local area;
7. Inspect replacement housing to assure it m eets decent, safe and sanitary standards as described in State Relocation Regulations;
8. Supply information concerning federal and state programs and other governmental programs providing assistance to displaced persons;
9. Assist eligible occupants in the pr eparation, and submission, of relocation assistance claims;
10. Provide additional reasonable services necessary to successfully relocate occupants;
11. Make benefit determinations and payments in accordance with applicable law and the City’s adopted relocation guidelines;
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12 12. Assure that no occupant is required to move without a minimum of 90 days written notice to vacate;
13. Inform all persons subject to displacement of the City’s policies with regard to eviction and property management;
14. Establish and maintain a formal grieva nce procedure for use by displaced persons seeking administrative review of the City ’s decisions with respect to relocation assistance; and
15. Provide assistance that does not result in different or separate treatment based on or due to an individual’s sex, marital status, race, color, religion, ancestry, national origin, physical handicap, sexual orientation, and domestic partnership status.
B. RELOCATION BENEFITS
Specific eligibility requirements and benefit plans will be detailed on an individual basis with all displacees. In the course of personal follow-up visits, each displacee w ill be counseled as to available options and the consequences of any choice with respect to financial assistance.
Relocation benefits will be provided in accordance with the provisions of the applicable Relocation Law and Guidelines and City rules, regulations and procedures pertaining thereto. Benefits will be paid to eligible displaced persons upon submission of required claim forms and documentation in accordance with the City’s normal administrative procedures.
In the case that a household chooses to rent a replacement dwelling, the City will process advance payment requests to mitigate hardships for households who do not have access to sufficient funds to pay move-in costs such as first month’s rent and/or security deposit s. Approved requests will be processed expeditiously to help avoid the loss of desirable, appropriate replacement housing.
1. Residential Moving Expense Payments
All eligible residential occupants to be perman ently relocated will be eligible to receive a payment for moving expenses. Moving expense payments will be made based upon the actual cost of a professional move or a fixed payment based on a room-count schedule.
a. Actual Cost (Professional Move)
Displacees may elect to have a licensed professional mover perform the move. The actual cost of the moving services, based on at least two accepta ble bids, will be compensated by the City in the form of a direct payment to the moving company upon presentation of an invoice. Transportation costs are limited to a distance of 50 miles in either case. In addition to the actual move, costs associated with utility re- connections (i.e., gas, water, electricity, telephone, and cable, if any), are eligible for reimbursement.
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13 b. Fixed Payment (based on Room Count Schedule)
An occupant may elect to receive a fixe d payment for moving expenses which is based on the number of rooms occupied in the displacement dwelling or ancillary structures on the property. In this case, the person to be relocated takes full responsibility for the move. The fixed pa yment includes all utility connections as described in (a), above.
The current schedule for fixed moving payments is set forth in Table 4 below:
TABLE 4: Schedule of Fixed Moving Payments, State of California (effective as of 2021)
Unfurnished Dwelling
One room $780
Two rooms $1,000
Three rooms $1,250
Four rooms $1,475
Five rooms $1,790
Six rooms $2,065
Seven rooms $2,380
Eight rooms $2,690
each additional room $285
Furnished Dwelling
First Room $510
Each additional room $100
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14 1. Rental Assistance for Tenant-Occupants Who Choose to Rent
To be eligible to receive the rental assistance benefits, the displaced tenant household must rent or purchase and occupy a decent, safe, and sanitary replacement dwelling within one year from the date they move from the displacement dwelling.
Based upon the available data regarding Project displacees, the displaced households may qualify for, and may be eligible to appl y for, relocation benefits under the State Regulations, including rental assistance.
Except in the case of Last Resort Housing situations, payments to households under the State Regulations will be payable over a 42-month period and limited to a maximum of $5,250 as stated under State guidelines. The assistance to be offered within this program is explained in detail in the informational broc hure that will be provided to each household (Exhibit A).
Table 5 portrays an example of a benefits determination under State Regulations:
TABLE 5: Example Computation of Rental Assistance Payments
1. Old Rent $650 Old Rent and Utilities
or
2. Ability to Pay $700 30% of the Adju sted, Monthly, Gross Household Income*
3. Lesser of lines 1 or 2 $650 Base Monthly Rental Subtracted From:
4. Actual New Rent $750 Actual New Rent and Utilities
or
5. Comparable Rent $775 Determined by City (includes utilities)
6. Lesser of lines 4 or 5 $750
7. Yields Monthly Need: $100 Subtract line 3 from line 6 Rental Assistance $4,200 Multiply line 7 by 42 months
*Gross adjusted income means the total amount of annual income of a household less the following: (1) a deduction for each dependent in excess of three; (2) a deduction of 10% of total income for the elderly or disabled head of household; (3) a deduction for recurring extraordinary medical expenses defined for this purpose to mean medical expenses in excess of 3% of total income, where not compensated for, or covered by insurance or other sources; (4) a deduction of reasonable amounts paid for th e care of children or sick or incapacitate family members when determined to be necessary to employment of head of household or spouse, except that the amount shall not exceed the amount of income
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15 received by the person who would not otherwise be able to seek employment in the absence of such care.
Rental Assistance payment amounts are equal to 42 times the difference between the base monthly rent and the lesser of:
(i) The monthly rent and estimated aver age monthly cost of utilities for a comparable replacement dwelling; or
(ii) The monthly rent and estimated average monthly cost of utilities for the decent, safe, and sanitary replacement dwelling actually occupied by the displaced person.
The base monthly rent for the displacement dwelling is the lesser of:
(i) The average monthly cost for rent a nd utilities at the displacement dwelling for a reasonable period prior to displacement, as determined by the City; or
(ii) Thirty percent (30%) of the disp laced person’s average, monthly gross household income. If a displacee refuses to provide appropriate evidence of income or is a dependent, the base monthly rent shall be determined to be the average monthly cost for rent and utilities at the displacement dwelling; or (iii) The total of the amount designated for shelter and utilities if receiving a welfare assistance payment from a program that designated the amounts for shelter and utilities
3. Downpayment Assistance to Tenants Who Choose to Purchase
The displaced household may opt to apply the entire benefit amount for which they are eligible under State Regulations toward the purchase of a replacement unit.
Residential tenants, who are otherwise eligible to receive the Rental Assistance Payment described above, may choose to receive a lump sum payment equal to forty-two months of rental subsidy (including Last Resort Housing benefits) to purchase a new home.
A displaced household, who chooses to util ize up to the full amount of their rental assistance eligibility (including any Last Resort benefits) to purchase a home, will have the funds deposited in an open escrow account, provided that the entire amount is used for the downpayment and eligible, incidental costs associated with the purchase of a decent, safe, and sanitary replacement home. A provision shall be made in the escrow arrangements for the prompt return of the City funds, in the event escrow should fail to close within a reasonable period of time.
Final determination about the type of relo cation benefits and as sistance for which the household is eligible will be determined upon verification of the household’s occupants, ages, length of occupancy and income.
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16 C. PROGRAM ASSURANCES AND STANDARDS
Adequate funds are available to relocate all di splaced households. Relocation assistance services will be provided to ensure that displacement does not result in different or separate treatment of households based on race, nationality, color, religion, national origin, sex, marital status, familial status, disability or any other basis protected by the federal Fair Housing Amendments Act, the Americans with Disabilities Act, Title VI of th e Civil Rights Act of 1964, T itle VIII of the Civil Rights Act of 1968, the California Fair Employment & Housing Act, and the Unruh Act, as well as any other arbitrary or unlawful discrimination.
D. GENERAL INFORMATION REGARDING THE PAYMENT OF RELOCATION
BENEFITS
Claims and supporting documentation for relocation be nefits must be filed with the City no later than 18 months from one of the following dates, whichever is later:
The date the household receives final payment for the displacement dwelling, or, in the case of condemnation, the date the full am ount of estimated just compensation is deposited in court; or
The date the household moves from the displacement dwelling.
The procedure for the preparation and filing of claims and the processing and delivery of payments will be as follows:
1. Claimant(s) will provide all necessary docum entation to substantiate eligibility for assistance;
2. OPC and City staff will review all n ecessary documentation including, but not limited to, scopes-of-service, invoices, lease documents and escrow material before reaching a determination as to which expenses are eligible for compensation;
3. Required claim forms will be prepared by OPC staff and presented to the claimant for review. Signed claims and supporting documentation will be returned to relocation staff and submitted to the City;
4. The City will review and approve clai ms for payment, or request additional information;
5. The City will issue benefit checks to be disbursed to the claimants via personal delivery;
6. Final payments to residential displacees will be issued after confirmation that the Project premises have been completely vacated, and actual residency at the replacement unit is verified;
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17 7. Receipts of payment and all claim material will be maintained in the relocation case file.
E. LAST RESORT HOUSING
Based on data derived from the Project site occupants and costs of replacement housing resources, it is anticipated that Last Resort Housing will be required in both cases as part of this Project due to the high cost of housing in the area and low incomes of the households. Last Resort Housing is required when “comparable replacement housing” may not be available as required for the households. Specifically, for tenants, when the computed replacement housing assistance eligibility exceeds $5,250.00, Last Resort Housing will have to be provided.
Therefore, if the Project is to go forward, the City will authorize its funds or funds authorized for the Project to provide housing of last resort. Funds will be used to make payments in excess of the monetary limit specified in the statute ($5,250.00) ; hence, satisfying the requirement that “comparable replacement housing” is available.
A displaced tenant-occupant household will be entitled to consideration for supplementary benefits in the form of Last Resort Housing assistance when the computed replacement housing assistance eligibility exceeds $5,250.00 or when a tenant fails to meet the 90-day occupancy requirement and comparable replacement housing is not available within the displaced person’s financial means.
F. RELOCATION TAX CONSEQUENCES
In general, relocation payments are not consider ed income for the purpose of Division 2 of the Internal Revenue Code of 1954, which has been re designated as the Intern al Revenue Code of 1986 (Title 26, U. S. Code), or for the purpose of determining the eligibility or the extent of eligibility of any person for assi stance under the Social Security Act (42 U. S. Code 301 et seq.) or the Personal Income Tax Law, Part 10 (commencing with Section 17001) of the Revenue and Taxation Code, or the Bank and Corporation Tax Law, Part II (commencing with Section 23001) of Division 2 of the Revenue and Taxation Code. The above statement on tax consequences is not intended as tax advice by the City or OPC. Disp lacees are responsible for consulting with their own tax advisors concerning the tax consequences of relocation payments.
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18 V. ADMINISTRATIVE PROVISIONS
A. NOTICES
Each notice, which the City is re quired to provide to a Project s ite occupant, shall be personally delivered or sent by certified or registered first-class mail, return receipt requested and documented in the case file. Each notice will be written in plain, understandable language. Each notice will indicate the name and telephone number of a person who may be contacted for answers to questions or other needed help.
There are three principal notices to be issued under the State Relocation Regulations:
1) Information Statement
2) Notice of Relocation Eligibility
3) Notice to Vacate
The Informational Statement is intended to prov ide potential relocatees with a general written description of the City’s relocation program and basic information concerning benefits, conditions of eligibility, noticing requirements and appeal rights (Exhibit B).
A Notice of Relocation Eligibility (NOE) will be distributed to each residential relocatee. The NOE to the residential relocatee contains a determ ination of eligibility for relocation assistance and a computation of maximum entitlements ba sed on information provided by the affected household and the analysis of comparable replacement properties identified by relocation staff.
No lawful occupant will be required to move without having received at least 90 days advance written notice of the earliest date by which the move will be necessary. The 90-day vacate notice will either state a specific date as the earliest date by which the occupant may be required to move or state that the occupant will r eceive a further notice indicating, at least 60 days in advance, the specific date of the required move. The 90-day notice will not be issued to any residential displacee before a comparable replacement dwelling has been made available.
In addition to the three principal notices, OPC st aff will issue timely written notification in the form of a Reminder Notice, which discusses the possible loss of rights and sets the expiration date for the loss of benefits to those persons who:
1) are eligible for monetary benefits,
2) have moved from the acquired property, and
3) have not filed a claim for benefits.
A Reminder Notice will be issued to all non-responsive relocatees no later than within the last six months prior to the filing expiration date.
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19 B. PRIVACY OF RECORDS
All information obtained from displacees is considered confidential and will not be shared without the consent of the displacee or the City. City staff will comply with federal regulations concerning the safeguarding of relocation files and their contents.
C. GRIEVANCE PROCEDURES
A person who is dissatisfied with a determination as to eligibility for benefits, a payment amount, the failure to provide comparable housing, or the City’s property management practices may file a Relocation Assistance Appeal Form or any other wr itten form of appeal with the City and have the right of administrative review. The City’s appeal policies will follow the standards described in Article 5, Section 6150 et seq., Title 25, Chapter 6, State of California, Department of Housing and Community Development Program guidelines.
Requests for administrative review and informal hearings will be directed to Armando Fernandez, Senior Civil Engineer. All requests for review will receive written responses from the City within three weeks of their receipt. If an informal appeal is denied, appellants will be entitled to file a written request for a formal hearing before an impartial and independent hearing officer.
The appellant does not have to exhaust administra tive remedies first; the appeal/grievance can either go directly to the City or directly to the Court. Any person and/ or organization directly affected by the relocation plan may petition the Department of Housing and Community Development (HCD), located at 2020 West El Camino Ave., Sacramento, CA 95833 to review the relocation plan.
More detail concerning the appeals process will be provided upon request. Appellants will retain their appeal rights for up to 18 months followi ng the date of displacement from the Project premises or receipt of final payment for relocation benefits, whichever is later.
D. EVICTION POLICY
1. Eviction may cause the forfeiture of a di splacee’s right to relocation assistance or benefits. Relocation records will be documented to reflect the specific circumstances surrounding any eviction action.
2. Eviction may be undertaken for one, or more of the following reasons, including under the circumstance of the displacee ren ting the home back from the City after the close of escrow:
(a) Failure to pay rent, except in those cases where the failure to pay is due to the City’s failure to keep the premises in habitable condition; is the result of harassment or retaliatory action; or, is the result of discontinuation, or a substantial interruption of services;
(b) Performance of a dangerous, and/or illegal act in the unit;
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20 (c) A material breach of the rental agre ement, and failure upon notification to correct said breach within 30 days of Notice;
(d) Maintenance of a nuisance, and fa ilure to abate su ch nuisance upon notification within a reasonable time following Notice;
(e) Refusal to accept one of a reasonable number of offers of replacement dwellings; and/or,
(f) A requirement under State, or loca l law or emergency circumstances that cannot be prevented by reasonable efforts on the part of the City.
E. CITIZEN PARTICIPATION
As the process for considering the Project moves forward, the City will observe the following protocol:
1. Provide affected households with full an d timely access to documents relevant to the relocation program;
2. Encourage meaningful participation in reviewing the relocation plan and monitoring the relocation assistance program; including the Project area occupants, neighborhood groups and community or ganizations forming a relocation committee, if applicable;
3. Provide technical assistance necessary to interpret elements of the Relocation Plan and other pertinent materials;
4. Issue a general notice concerning the availa bility of the Plan for public review, as required, 30 days prior to its proposed approval; and
5. Include written or oral comments con cerning the Plan as an attachment ( Exhibit C) when it is forwarded to the City of Santa Ana for approval.
F. PROJECTED DATE OF DISPLACEMENT
The City anticipates that escrow will close in late January 2023, and the 90 Day Vacate Notices will be issued to the Project occupants at that time. The 90 Day Vacate Notices are anticipated to expire in late April 2023.
G. ESTIMATED RELOCATION COSTS
The total budget estimate for relocation-rela ted payments for this Project, including a 20% contingency, is $172,000.00. This is based on all households qualifying for and receiving Last Resort Housing payments.
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21 The estimated relocation budget does not include any payments related to property acquisition. In addition, the budget does not consider the cost of any services necessary to implement the Plan and complete the relocation element of the Project.
If the Project is implemented, and circumstances arise that should change either the number of residential occupants and/or the amount of relo cation benefits’ entitlements estimated, the City will authorize any additional funds that may need to be appropriated. The City pledges to appropriate, on a timely basis, the funds necessary to ensure the successful completion of the Project, including funds necessary for LRH as indicated in Section IV, E, of this Plan to meet its obligation under the relocation regulations
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EXHIBIT A: HUD INCOME LIMITS – ORANGE COUNTY
The following figures are approved by the U. S. Department of Housing and Urban Development (HUD) and published by HCD for use in Orange County to define and determine housing eligibility by income level.
Area Median Income:
$119,100
(Based on 4 Persons)
2 Persons 3 Persons 4 Persons 5 Persons
Extremely
Low 32,550 36,600 40,650 43,950
Very Low 54,200 61,000 67,750 73,200
Low Income 86,750 97,600 108,400 117,100
Median
Income 95,300 107,200 119,100 128,650
Moderate
Income 114,300 128,600 142,900 154,350
Figures are per the Department of Housing and Urban Development (California), updated in April 2022.
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EXHIBIT B: NOTICES AND RESIDENTIAL INFORMATIONAL
BROCHURE
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Relocation Assistance
Informational Statement
for Families and Individuals
(CA State)
Displacing Agency:
City of Santa Ana
Project Name:
206 S. Flower Acquisition and Relocation
Displacing Agency Representative:
Overland, Pacific & Cutler, LLC
2750 Schaufele Ave. Suite 150
Long Beach, CA 90808
949-307-1323
Informational Statement Content:
1. General Information
2. Assistance In Locating A Replacement Dwelling
3. Moving Benefits
4. Replacement Housing Payment - Tenants And Certain Others
5. Section 8 Tenants
6. Replacement Housing Payment – Homeowners
7. Qualification For And Filing Of Relocation Claims
8. Last Resort Housing Assistance
9. Rental Agreement
10. Evictions
11. Appeal Procedures – Grievance
12. Tax Status of Relocation Benefits
13. Non-Discrimination and Fair Housing
14. Additional Information And Assistance Available
Spanish speaking agents are available. Si necesita esta información en español, por favor llame a su agente.
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Informational Statement for Families and Individuals
(CA State)
1. GENERAL INFORMATION
The dwelling in which you now live is in a project ar ea to be improved by, or financed through, the Displacing Agency using state and/or local funds. If and when the project proceeds, and it is necessary for you to move from your dwelling, you may be eligible for certain benefits. You will be notified in a timely manner as to the date by which you must move. Please read this information, as it will be helpful to you in determining your eligibility and the amount of the relocation benefits you may receive under the state law. You will need to prov ide adequate and timely information to determine your relocation benefits. The information is voluntary, but if you don’t provide it, you may not receive the benefits, or it may take longer to pay you. We suggest you save this informational statement for reference.
The Displacing Agency has retained the professional firm of Overland, Pacific & Cutler, LLC (OPC) to provide relocation assistance to you. The firm is available to explain the program and benefits. Their address and telephone number are listed on the cover.
PLEASE DO NOT MOVE PREMATURELY. THIS IS NOT A NOTICE TO VACATE YOUR DWELLING. However, if you desire to move sooner than required, you must contact your agent at OPC, so you will not jeopardize any benefits. This is a general informational brochure only and is not intended to give a detailed description of either the law or regulations pertaining to the Displacing Agency’s relocation assistance program.
Please continue to pay your rent to your current landlord, otherwise you may be evicted and jeopardize the relocation benefits to which you may be entitled to receive. Once the Displacing Agency acquires the property, you will also be required to pay rent to the Displacing Agency.
2. ASSISTANCE IN LOCATING A REPLACEMENT DWELLING
The Displacing Agency, through its representati ves, will assist you in locating a comparable replacement dwelling by providin g referrals to appropriate and available housing units. You are encouraged to actively seek such housing yourself.
When a suitable replacement dwelling unit has been found, your relocation agent will carry out an inspection and advise you as to whether the dwelling unit meets de cent, safe and sanitary housing requirements. A decent, safe and sanitary housing unit provides adequate space for its occupants, proper weatherproofing and sound heating, electrical and plumbing systems. Your new dwelling must pass inspection before relocation assistance payments can be authorized.
3. MOVING BENEFITS
If you must move as a result of displacement by the Displacing Agency, you will receive a payment to assist in moving your personal property. The actual, reasonable an d necessary expenses for moving your household belongings may be determined based on the following methods:
A Fixed Moving Payment based on the number of rooms you occupy (see below); or A payment for your Actual Reasonable Moving and Related Expenses based on at least two written estimates and receipted bills; or
A combination of both (in some cases)
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For example, you may choose a Self-Move, receiving a payment based on the Fixed Residential Moving Cost Schedule shown below, plus contract with a professional move r to transport your grand piano and /or other items that require special handling. In this case, there may be an adjustment in the number of rooms which qualify under the Fixed Residential Moving Cost Schedule.
A. Fixed Moving Payment (Self-Move)
A Fixed Moving Payment is based upon the number
of rooms you occupy and whether or not you own
your own furniture. The payment is based upon a
schedule approved by the Displacing Agency, and
ranges, for example, from $475.00 for one furnished
room to $2,505.00 for eight rooms in an unfurnished
dwelling. (For details see th e table). Your relocation agent will inform you of the amount you are eligible
to receive, if you choose this type of payment.
If you select a fixed payment, you will be responsible
for arranging for your own move, and the Displacing
Agency will assume no liability for any loss or damage
of your personal property. A fixed payment also
includes utility hook-ups and other related moving
fees.
B. Actual Moving Expense (Professional Move)
If you wish to engage the services of a licen sed commercial mover and have the Displacing Agency pay the bill, you may claim the ACTUAL cost of moving your personal property up to 50 miles. Your relocation agent will inform you of the number of competitive moving bids (if any) which may be required and assist you in developing a “mover” scope of services for Displacing Agency approval.
4. REPLACEMENT HOUSING PAYMENT - TENANTS AND CERTAIN OTHERS
You may be eligible for a payment of up to $5,250 .00 to assist you in renting or purchasing a comparable replacement dwelling. In order to qualify, you must either be a tenant who has occupied the present dwelling for at least 90 days prior to th e initiation of negotiations or an owner who has occupied the present dwelling between 90 and 180 days prior to the initiation of negotiations.
A. Rental Assistance. If you qualify, and wish to rent your replacement dwelling, your maximum rental assistance benefits will be based upon the differ ence over a fo rty-two (42) month period between the rent you must pay for a comparable replacement dwelling and the lesser of your current rent and estimated utilities or thirty percent (30%) of your gross monthly household income. You will be required to provide your re location agent with monthly rent and household income verification prior to the determination of your eligibility for this payment.
- OR -
B. Down-payment Assistance. If you qualify and wish to purchase a home as a replacement dwelling, you can apply up to the total amount of your rental assistan ce payment towards the down-payment and non-recurring incidental expenses. Your relocation agent will clarify procedures necessary to apply for this payment.
Fixed Moving Schedule
CALIFORNIA (Effective 2021)
Occupant Owns Furniture:
1 room $780
2 rooms $1,000
3 rooms $1,250
4 rooms $1,475
5 rooms $1,790
6 rooms $2,065
7 rooms $2,380
8 rooms $2,690
Each additional room $285
Occupant does NOT Own
Furniture:
1 room $510
Each additional room $100
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Where a tenant is sharing a dwelling with an owner-occupant and paying the owner-occupant rent for the privilege, the tenant shall not be entitled to more than one-half of the rental assistance otherwise payable.
5. SECTION 8 TENANTS
When you do move, you may be eligible to transfer your Section 8 eligibility to a replacement site. In such cases, a comparable replacement dwelling will be determined based on your family composition at the time of displacement and the current housing program criteria. This may not be the size of the unit you currently occupy. Your relocation agent will provide counseling and ot her advisory services along with moving benefits.
6. REPLACEMENT HOUSING PAYMENT - HOMEOWNERS
7.If you own and occupy a dwelling to be purchased by the Displacing Agency for at least 180 days prior to the initiation of negotiations, you may be eligible to receive a payment of up to $22,500.00 to assist you in purchasing a comparable replacement unit. This payment is intended to cover the following items:
1. Purchase Price Differential - An amount which, when added to the amount for which the Displacing Agency purchased your property, equals the lesser of the actual cost of your replacement dwelling; or the amount determined by the Displacing Agency as necessary to purchase a comparable replacem ent dwelling. Your relocation agent will explain both methods to you.
2. Mortgage Interest Differential - The amount which covers the increased interest costs, if any, required to finance a repl acement dwelling. Your relocation agent will explain limiting conditions.
3. Incidental Expenses - Those one-time incidental costs related to purchasing a replacement unit, such as escrow fees, recording fees, and credit report fees. Recurring expenses such as prepaid taxes and insurance premiums are not compensable.
B. Rental Assistance Option - If you are an owner-occupant and choose to rent rather than purchase a replacement dwelling, you may be eligible for a rental assistance payment of up to the amount that you could have received under the Purchase Price Differential, explained above. The payment will be based on the difference between an economic rent of the dwelling you occupy and the rent you must pay for a comparable replacement dwelling.
If you receive a rental assistance payment, as described above, and later decide to purchase a replacement dwelling, you may apply for a payment equal to the amount you would have received if you had initially purchased a comparable replacement dwelling, less the amount you have already received as a rental assistance payment.
7. QUALIFICATION FOR, AND FILING OF, RELOCATION CLAIMS
To qualify for a Replacement Housing Payment, you must rent or purchase and occupy a comparable replacement unit within one year from the following:
For a tenant, the date you move from the displacement dwelling. For an owner-occupant, the latter of:
a. The date you receive final payment for the di splacement dwelling, or, in the case of
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condemnation, the date the full amount of estimated just compensation is deposited in court; or
b. The date you move from the displacement dwelling.
All claims for relocation benefits must be filed with the Displacing Agency within eighteen (18) months from the date on which you receive final paym ent for your property, or the date on which you move, whichever is later.
8. LAST RESORT HOUSING ASSISTANCE
If comparable replacement dwellings are not ava ilable when you are required to move, or if replacement housing is not available within the monetary limits described above, the Displacing Agency will provide Last Resort Housing assistance to enable you to rent or purchase a replacement dwelling on a timely basis. Last Resort Housing assistance is based on the individual circumstances of the displaced person. Your relocation agent will explai n the process for determin ing whether or not you qualify for Last Resort assistance.
If you are a tenant, and you choose to purchase rather than rent a comparable replacement dwelling, the entire amount of your rental assistance and Last Resort eligib ility must be applied toward the down-payment and eligible incidental expenses of the home you intend to purchase.
9. RENTAL AGREEMENT
As a result of the Displacing Agency's action to purchase the property where you live, you may become a tenant of the Displacing Agency. If this occurs, you will be asked to sign a rental agreement which will specify the monthly rent to be paid, when rent payments are due, where they are to be paid and other pertinent information.
10. EVICTIONS
Any person, who occupies the real property and is not in unlawful occupancy, is presumed to be entitled to relocation benefits. Except for the causes of eviction set forth be low, no person lawfully occupying property to be purchased by the Agency will be required to move without having been provided with at least 90 days written notice from the Agency. Eviction will be undertaken only in the event of one or more of the following reasons:
Failure to pay rent; except in those cases where th e failure to pay is due to the lessor's failure to keep the premises in habitable condition, is the result of harassment or retaliatory action or is the result of discontinuation or substantial interruption of services; Performance of dangerous illegal act in the unit;
Material breach of the rental agreement and failure to correct breach within the legally prescribed notice period;
Maintenance of a nuisance and failure to abate within a reasonable time following notice; Refusal to accept one of a reasonable number of offers of replacement dwellings; or The eviction is required by State or local law and cannot be prevented by reasonable efforts on the part of the public entity.
11. APPEAL PROCEDURES - GRIEVANCE
Any person aggrieved by a determination as to eligibility for, or the amount of, a payment authorized by the Displacing Agency’s Relocation Assistance Program may have the appeal application reviewed
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by the Displacing Agency in accordance with its appeals procedure. Complete details on appeal procedures are available upon request from the Displacing Agency.
12. TAX STATUS OF RELOCATION BENEFITS
California Government Code Section 7269 indicates no relocation payment received shall be considered as income for the purposes of the Personal Inco me Tax Law, Part 10 (c ommencing with Section 170 01) of Division 2 of the Revenue and Taxation Code, or the Bank and Corporation Tax law, Part 11 (commencing with Section 23001) of Division 2 of the Revenue and Taxation Code. Furthermore, federal regulations (49 CFR Part 24, Section 24.209) also indicate that no payment received under this part (Part 24) shall be considered as income for the purpose of the Intern al Revenue Code of 1954, which has been redesignated as the Internal Revenue Code of 1986. No federal dollars are anticipated for this project. Therefore, federal regulations ma y not apply, and the IRS may consider relocation payments as income. The preceding statement is no t tendered as legal advice in regard to tax consequences, and displacees should consult with their own tax advisor or legal counsel to determine the current status of such payments.
(IRS Circular 230 disclosure: To ensure compliance with requirements imposed by the IRS, we inform you that any tax advice contained in this communication (including any attachments) was not intended or written to be used, and ca nnot be used, for the purpose of (i) avoiding tax-related penalties under the Internal Reve nue Code or (ii) promoting marketing or recommending to another party any matters addressed herein)
13. NON-DISCRIMINATION AND FAIR HOUSING
No person shall on the grounds of race, color, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under the Displacing Agency’s relocation assistance program pursuant to Title VI of the Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968, and other applicable state and federal anti-discrimination and fair housing laws. You may file a complaint if you believe you have been subjected to discrimination. For details contact the Displacing Agency.
14. ADDITIONAL INFORMATION AND ASSISTANCE AVAILABLE
Those responsible for providing you with relocation assistance hope to assist you in every way possible to minimize the hardships involved in relocating to a new home. Yo ur cooperation will be helpful and greatly appreciated. If you have any questions at any time during the process, please do not hesitate to contact your relocation agent at OPC.
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Residential 90-Day Notice to Vacate
<<DATE>>
<<HEAD-OF-HOUSEHOLD>> and All Other Occupants
<<MAILING ADDRESS>>
<<CITY, STATE ZIP>>
Dear Occupants:
On <<PURCHASE DATE>> the City of Santa Ana (called here the “Displacing Agency”) acquired the property which you occupy at <<SITE ADDRESS>> (called here the “Premises”). The Displacing Agency has now determined that it will be necessary for you to vacate the Premises.
Notice is hereby given that the Displacing Agency elects to terminate your occupancy in ninety (90) days beginning <<90DAY START>> and ending <<90DAY END>> and you are hereby to quit and deliver up possession of the property you occupy on or before <<90DAY END>>.
If you do not vacate the Premises by that date, the Displacing Agency will initiate legal proceedings to recover possession of the Premises, along with any rents and damages.
During this period, Overland, Pacific & Cutler, LLC will be available to provide assistance with referrals to replacement sites, coordi nation with movers and other vendors, the processing of relocation benefit claim forms, and other tasks to help facilitate your relocation.
Please contact your relocation agent listed below if you have any questions regarding this notice or the relocation process. Upon vacating your unit, you are responsible for removing all of your personal property, delivering the Premises in satisfactory condition and turning in the keys to your relocation agent.
Sincerely,
<<AGENT NAME>>
<<AGENT TITLE>>
Overland, Pacific & Cutler, LLC
<<OFFICE ADDRESS>>
Phone <<OFFICE PHONE>>
Your OPC Relocation Agent
Name: <<AGENT NAME>>
Phone: <<OFFICE PHONE>>
Case
ID: <<CASE ID>>
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_________________________ Delivered on/by: ___________/____________ Received by
X________________________ Posted on/by: ___________/______________ Recipient’s Signature
_________________________ Mailed/receipt received on: _______/_______ Date
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Notice of Eligibility and Conditional Entitlement
90-day Tenant-Occupant (CA State)
<<DATE>>
<<ALL ELIGIBLE ADULTS>>
<<MAILING ADDRESS>>
<<CITY, STATE ZIP>>
Dear Occupants:
The City of Santa Ana (called here the “Displacing Agency”) is proceeding with the project known as <<PROJECT NAME>>. To carry out this project, it will be necessary for you to relocate from your dwelling at <<SITE ADDRESS>>.
You will not be required to move without at least 90 days advance written notice of the day by which you must vacate. However, you can contact us at any time for assistance with your move and to receive the benefits for which you are eligible.
This is a notice of eligibility for relocation assistance. The effective date of your eligibility, known as the “initiation of negotiations”, is <<INIT OF NEGOTIATIONS DATE>>. You are eligible for relocation assistance and benefits under the Displacing Agency’s Relocation Assistance Program.
Additional information about your benefits was pr eviously provided to you in the Informational Statement. You are eligible to receive the following benefits:
1. RELOCATION ADVISORY ASSISTANCE provided by Overland, Pacific & Cutler, LLC (OPC), a professional firm hired by the Displacing Agency to provide relocation assistance to you, such as referrals to replacement housing and help with filing for benefits.
2. MOVING EXPENSES: You will receive a payment to assist in moving your personal property.
You may select one of the following payments:
A. A Fixed Moving Payment based on the numb er of rooms you occupy (from Informational Statement). Your entitlement under this option for <<ROOM COUNT>> rooms is $<<FIXED MOVING AMOUNT>>; or
B. A payment for your Actual Reasonable Moving and Related Expenses based on at least two written estimates and receipted bills; or
C. A combination of both (in some cases).
3. REPLACEMENT HOUSING ASSISTANCE: You may receive the following financial assistance to purchase or to rent replacement housing:
A. If you RENT replacement housing, you may file a claim for a RENTAL ASSISTANCE payment, equal to the difference between the monthly rent and utilities necessary to rent a comparable replacement dwelling (as determined by the Disp lacing Agency) and the base monthly rent, Your OPC Relocation Agent
Name: <<AGENT NAME>>
Phone: <<OFFICE PHONE>>
Your Case ID: <<CASE ID>>
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multiplied by 42 months. (See table below)
A study was completed to determine the cost of a comparable replacement dwelling most nearly representative of your current dwelling. The study indicated that
The dwelling located at <<COMP ADDRESS>>, with a monthly rent and estimated utilities of $<<COMP AMT>> (rent of $<<COMP RENT AMT>> and utilities of $<<COMP UTIL AMT>>) was the most representative of your current dwelling.
Base monthly rent is defined as the lesser of:
1) $<<DISPL AMT>> , which represents the average monthly rent ( $<<DISPL RENT AMT>>) and average monthly utilities ($<<DISPL UTIL AMT>>) at your displacement dwelling (if you are paying little or no rent, the amount is based on the economic rental value of your dwelling); or
2) $<<INCOME30 AMT>>, which represents thirty (30) percent of your adjusted gross monthly household income. (If “N/A”, income was not used in the calculation because the income information provided was insufficient evidence of income.)
Based on the above, your base monthly rent amount is $<<BASE RENT AMT>>, and your maximum rental assistance payment is calculated as follows:
Maximum Rental Assistance Payment Calculation
1 Comparable Dwelling Cost $0.00
2 Base Monthly Rent $0.00
3 Monthly Difference (Line 1 minus Line 2) $0.00
4 Maximum payment (difference times 42 months) $0.00
Your actual payment depends on the cost of the replacement dwelling you decide to rent. If you rent and occupy a replacement dwelling that rents for less than the comparable dwelling, your rental assistance payment will be based on the actual cost of your replacement dwelling. If you rent and occupy a replacement dwelling that rents for more than the comparable dwelling, your rental assistance payment will be limited by the cost of the comparable dwelling.
Please find attached a listing of other available comparable replacement dwellings that you may want to consider renting. If you need any assistance or transportation to inspect these referrals, please contact the relocation agent identified below.
B. If you BUY replacement housing, you may file a claim for DOWNPAYMENT ASSISTANCE payment. You may then use the full amount of yo ur rental assistance payment, as calculated above ($<<MAX RENTAL AMT>>), for a down payment and incidental expenses (typically known as “closing costs”) associated with the purchase of a replacement dwelling. All amounts used as a down-payment and incidental expens es must be applied to the purchase of the replacement dwelling. Any payments you may ha ve received as rental assistance will be deducted from your down payment assistance. Let us know if you prefer to buy a replacement home, and we will help you find such housing.
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To be eligible for a replacement housing payment described above, you must rent or purchase and occupy a decent, safe and sanitary replacement dwelling within 12 months, as well as file claims for replacement housing or moving payments within 18 months from the date you move from your displacement dwelling. Failure to occupy the replacement dwelling or to submit claims within the above time limits could result in loss of moving and/or replacement housing benefits.
You do not have to accept any dwelling referred to you by the Displacing Agency. You may choose your own replacement, but to qualify for relocation assistance payments it must first be inspected to assure that it meets the “decent, safe and sanitary” standards. For this reason, DO NOT MOVE from your home and DO NOT CONTRACT to rent or purchase a replacement dwelling without first contacting your relocation agent . The “decent, safe and sanitary” inspection is not a substitute for a professional housing inspection.
If you remain in occupancy of yo ur present dwelling after the Disp lacing Agency has completed the purchase, you must continue to pay your rent to the Displacing Agency for the period of your tenancy, as well as meet all other conditions stated in your lease or rental agreement. Failure to pay rent may reduce the replacement housing payment which you are eligible to receive.
The Relocation Assistance Program is very complex. It is import ant that you carefully read and understand the matters explained in this notice and in the Informational Statement which was provided to you. Any person aggrieved by a determination as to eligibility fo r, or the amount of, a payment authorized by the Displacing Agency’s Relocation Assistance Program may have the appeal application reviewed by the Displacing Agency in accordance with its appeals procedur e. Complete details on appeal procedures are available upon request from the Displacing Agency.
If at any time you have questions or need assistance, please contact your OPC relocation agent:
<<AGENT NAME>>
<<AGENT TITLE>>
Overland, Pacific & Cutler, LLC
<<OFFICE ADDRESS>>
Phone <<OFFICE PHONE>>
Sincerely,
<<MANAGER NAME>>
<<MANAGER TITLE>>
Overland, Pacific & Cutler, LLC
[[IF REQUIRED:
Carbon Copy To:
<<CC NAME>>
<<CC ADDRESS>>]]
Attachment (referrals)
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ACKNOWLEDGMENT BY OCCUPANTS
I was personally contacted by the Relocation Agent for the Displacing Agency. I have been given a copy of this notice and I have had the available servic es and entitlements explained to me. I have been advised that the Relocation Agent will be available to assist me if any questions arise or assistance is needed.
Name: Signature: Date:
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EXHIBIT C: PUBLIC COMMENTS & RESPONSES
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Resolution No. 2023-XXX
RESOLUTION NO. 2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA APPROVING THE RELOCATION PLAN
FOR THE DEVELOPMENT OF A NEW WATER WELL
SITE (206 AND 208 SOUTH FLOWER STREET)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS:
Section 1. The City Council of the City of Santa Ana (“City”) hereby finds, determines, and declares as follows:
A. On October 4, 2022, the City Council approved the acquisition of real property located at 206 and 208 South Flower Street for the development of a new water well site.
B. Pursuant to California Government Code section 7260 et seq., a public entity is required to adopt a relocation plan, by resolution, whenever it enters into an agreement for acquisition of real property or an agreement for the disposition and development of property that would lead to displacement of people from their homes.
C. Section 6002 and 6038 of the California Code of Regulations, Title 25, Chapter 6, et seq., requires the adoption of a Relocation Plan due to the displacement of residential and business occupants.
D. A relocation plan has been prepared in conformance with applicable provisions of the California Government Code section 7260 et seq., and the Relocation Guidelines, California Code of Regulations, Title 25, Chapter 6, and has been made available for public review since April 4, 2023. Each potential displaced occupant was given written notification regarding the plan’s availability and an opportunity to submit questions or comments.
E. The primary purpose of the Relocation Plan is to outline the requirements for moving and re -establishing the displ aced residential and business occupants, and to demonstrate the level of advisory and financial assistance that will be provided.
F. Based on occupant interviews, needs analyses, and searches for appropriate replacement sites, the City estimates relocation costs to be approximately $172,000.
Section 2. The City Council hereby approves the R elocation Plan for the acquisition activities for the development of a new water well site (206 and 208 South Flower Street). A copy of the plan will be available in the City’s Public Works Agency.
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Resolution No. 2023-XXX
Section 3. The City Manager or the Executive Director of the Public Works Agency or their designee, is hereby authorized and directed to take all necessary and appropriate actions to implement the Relocation Plan.
Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and t he City Clerk shall attest to and certify the vote adopting this Resolution.
ADOPTED this ____ day of ____________________, 2023.
__________________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: ____________________________
Jose Montoya
Assistant City Attorney
AYES: Councilmembers:
NOES: Councilmembers:
ABSTAIN: Councilmembers:
NOT PRESENT: Councilmembers:
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Resolution No. 2023-XXX
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Jennifer Hall, City Clerk, do hereby attest to and certify that the attached Resolution No. 2023-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on ______________, 2023.
Date: _____________________
City Clerk
City of Santa Ana
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Finance and Management Services
www.santa-ana.org/finance
Item # 26
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 4, 2023
TOPIC: Fiscal Year 2022-23 Mid-Year Appropriation Requests
AGENDA TITLE
Fiscal Year 2022-23 Mid-Year Appropriation Requests
RECOMMENDED ACTION
1. Approve the recommended Appropriation Adjustments. (Requires five affirmative votes)
EXECUTIVE SUMMARY
On February 21, 2023, the City Council received the Mid-Year Budget Update presentation. On March 21, 2023, the City Council received and filed the report, adopted resolutions to effect workforce changes, and continued consideration of the recommended appropriation adjustments to the April 4 agenda.
A summary of the General Fund budget follows:
DISCUSSION
The Mid-Year report is an opportunity for staff to present updated revenue estimates and recommendations for appropriation adjustments, based on information received after the City Council adopted the budget in June 2022. The City’s budget ledger already includes the increased revenue estimates presented on February 21, as no City Council action was required.
FY22-23 Budget
Updated with First
Quarter Report on
November 15, 2022
Proposed Mid-Year
Adjustments Updated Estimate
Beginning Balance at July 1, 2022 $113,509,544 $0 $113,509,544Revenue Estimate $391,552,940 $7,200,000 $398,752,940Appropriated Spending ($406,880,124) (4,079,260) ($410,959,384)Pension Trust Set-Aside ($7,748,811) $0 ($7,748,811)Estimated Ending Balance at June 30,2023
$90,433,549 $3,120,740 $93,554,289
Less 18% Reserve 70,479,529 1,296,000 $71,775,529Estimated Spendable Balance 19,954,020 1,824,740 $21,778,760
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Fiscal Year 2022-23 Mid-Year Budget Appropriation Requests April 4, 2023
3 3
5 9
The purpose of this report is to continue the staff recommendation for appropriation adjustments for further City Council consideration.
General Fund Expenditures
Recommended appropriation adjustments to General Fund expenditures follow.
Finance Staff Retirements
Two long-term Finance employees (36 years and 39 years) filed for retirement in December 2022. During budget preparation, staff did not know they would retire during FY 2022-23. The accrued leave-time cash-outs totaled $201,260. The Finance department budget cannot absorb the significant additional expenditure that was compliant with labor agreements, and staff requests a budget increase accordingly.
Santa Ana Zoo’s Giant River Otter/Primate Trails
Staff requests $1.3 million for additional zoo improvements to utilize the contractor already onsite for the giant river otter habitat. The additional improvements will relocate three primate species from the north end of the zoo and remove the antiquated habitats for the upcoming primate forest project. Both improvements are part of the Master Plan.
The requested funding will also address the lighting deficiency in the area.
Debt Service for 800 MHz Communication System
During FY 2022-23 budget preparation, staff inadvertently omitted a $23,000 principal payment for the 800 MHz communication system used by multiple departments in the City. Staff requests an adjustment to correct the error.
Museum Building Capital Repairs
The FY 2022-23 budget includes funding to reimburse Bowers Museum for capital repairs to the City-owned building, as allowed by the City’s agreement with the museum. The final request from Bowers, based on documented support for the reimbursement, necessitates another $25,000 of funding. Staff recommends an appropriation adjustment accordingly.
Orange County Pride Parade & Festival Sponsorship
The City received a donation request for the Orange County Pride Parade & Festival held in Santa Ana in June. Staff requests an appropriation of $30,000 to sponsor the event.
Backfill for Gas Tax Revenue Loss
The state imposes Gas Tax on a cents-per-gallon basis and allocates a portion to the city. Gas Tax is not a percentage of sales. Therefore, when gas prices escalate and drivers purchase fewer gallons of gas, the City’s Gas Tax revenue decreases. The most recent Gas Tax estimates from the League of California Cities Fiscal Policy Advisor indicate the City’s share will approximate $14.7 million. The FY 2022-23 budgeted
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Fiscal Year 2022-23 Mid-Year Budget Appropriation Requests April 4, 2023
3 3
5 9
revenue estimate was $17.2 million, based on previous League information, which supports decreasing the budget estimate by $2.5 million.
To ensure the City’s right-of-way maintenance services are not impacted, staff recommends a $2.5 million General Fund appropriation to cover the shortfall. If approved, expenditures for the Fairview Bridge & Street Improvements, Traffic Signal Maintenance, Median Landscaping, and Roadway Maintenance expenditures will move to the General Fund. Increasing General Fund spending for right-of-way maintenance improves the City’s ability to comply with the Orange County Transportation Authority Maintenance of Effort for Measure M2 funding.
Other Funds
Cannabis Public Benefit Fund
The FY 2021-22 Cannabis Public Benefit Fund budget included $1,287,990 for the Newhope Library Renovation, and the FY 2022-23 budget included $1,110,730. Due to project scope enhancements, the Library requests an additional $1,150,000 of one-time money from this fund for the Newhope Library Renovation, including replacement of existing end-of-life HVAC systems and units, critical upgrades to electrical systems and cabling, and modern technology improvements in the new Media Lab and existing large meeting room that will help bridge the digital divide. The City expects to solicit construction bids in June for a target completion date of May 2024. After absorbing the potential revenue shortfall reported to City Council on October 4, 2022 due to Cannabis tax rate changes, the estimated fund balance is approximately $2.8 million, which is sufficient to cover the recommended $1,150,000 appropriation adjustment.
Restricted Fund Adjustments
The City receives updated information after the beginning of the fiscal year for various restricted funding sources. Examples include the Civic Center Authority adopting the budget after June, and update to federal monies available for various programs. Staff recommends a series of adjustments to resize restricted-money appropriations to available balances and authorizations. The details of these adjustments are included in Exhibit 1.
FISCAL IMPACT
The General Fund fiscal impact appears at the beginning of this report. Exhibit 1 includes the line-item changes to revenue estimates and recommended appropriation adjustments. Exhibit 2 includes the estimated June 30, 2023 fund balance for all funds, including the revenue impacts and recommendations covered in this report.
EXHIBIT(S)
1. Line Item Changes to Revenue Estimates and Recommended Adjustments
2. Updated FY 2022-23 Fund Balance Summary for All Funds
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Fiscal Year 2022-23 Mid-Year Budget Appropriation Requests April 4, 2023
3 3
5 9
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
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Line Item Changes to Revenue Estimates and Recommended Appropriation Adjustments EXHIBIT 1
Description Account Revenue Spending
Utility Users Tax (UUT) - Natural Gas 01102002-50032 1,000,000$ Utility Users Tax (UUT) - Electricity 01102002-50031 2,000,000$ Building Plan Check 01116002-53600 2,000,000$
Investment Earnings 01102002-58000 2,200,000$
Finance Staff Retirements 01110130-61010 135,800$
Finance Staff Retirements 01110131-61010 65,460$
Debt Service for 800MHz Communication System 01116500-67200 23,000$ Museum Building Capital Repairs 01112030-69135 25,000$
Right-of-way maintenance to cover Gas Tax revenue reduction 01117XXX-6XXXX 2,500,000$ Santa Ana Zoo improvements for Giant River Otter/Primate Trails 01113220-66XXX 1,300,000$ Orange County Pride Parade & Festival - June 2023 01105015-62300 30,000$ General Fund Totals 7,200,000$ 4,079,260$
Cannabis Public Benefit Fund - Newhope Library 01211020-66200 1,150,000$ Gas Tax expenditure reduction 02917XXX-6XXXX (2,500,000)$ Other Restricted Fund Adjustments:
Bristol Street Improvements - update funding source 02917660-66220 (4,000,000)$ Bristol Street Improvements - update funding source 05917663-66220 4,000,000$ Clean Air money available for 3 charging stations 03117101-66400 100,000$ Project fees for project monitoring 05317021-62340 150,000$ NPDES fees for settlement & Fairview/Sunflower storm drain 05717640-62300 420,000$ New street impact fee from refuse hauler - move account 05917660-66220 2,666,666$ New street impact fee from refuse hauler - move account 06917019-66220 (2,666,666)$ Re-appropriate Facilities Condition Assessment 07317100-62300 300,000$ Move & adjust Civic Center Authority budget to match adopted 07414400-6XXXX (603,446)$ Move & adjust Civic Center Authority budget to match adopted 07417655-6XXXX 537,970$ Move the accounting for CNG operations 07517100-63301 (40,000)$ Move the accounting for CNG operations 07617102-63301 40,000$ Reduce past-years set-aside training budget to remaining available 08809050-62300 (11,573)$ Federal money adjustment for WORK center 12318752-6XXXX 39,972$ Federal money adjustment for WORK center 12318753-6XXXX 515,309$ Federal money adjustment for WORK center 12318754-6XXXX 550,772$ Federal money adjustment for WORK center 12318756-6XXXX (93,972)$ Federal money adjustment for WORK center 12318763-6XXXX 116,317$ Federal money available for emergency services 12514407-6XXXX 2,047,580$ Federal money available for emergency services 12514491-61XXX 168,561$ Adjust public safety grant spending to amount available 12714406-61040 (6,789)$ Adjust public safety grant spending to amount available 12714409-61000 (19,016)$ Federal money available for restricted law enforcement 12814409-6XXXX 103,807$ Federal money available for restricted law enforcement 12814417-61040 20,039$ Federal money available for housing assistance 13618760-69158 17,610$ Appropriate remaining federal COVID money for housing 15718760-62300 428$
Adjust planning grants spending to amounts available 15816500-6XXXX (172,170)$ Adjust federal traffic safety spending to the amount available 16514414-61040 (32,697)$ Asset seizure money available for spending 16614450-6XXXX 242,170$ Move developer fee spending for new Harbor Specific Plan 31113260-66220 (2,383,974)$ Move developer fee spending for new Harbor Specific Plan 31413260-66220 (528,039)$ Move developer fee spending for new Harbor Specific Plan 31513260-66220 2,912,013$ Inclusionary housing fees available for affordable housing svcs 41718820-62300 283,020$
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Fund
Number Fund Name Beginning Balance FY 22-23
Revenues
FY 22-23
Transfers In
FY 22-23 Total
Resources
FY 22-23
Expenditures
FY 22-23
Transfers Out
FY 22-23
Total Uses
Change in Fund
Balance
Estimated Ending
Fund Balance
GENERAL FUND
011 GENERAL FUND 144,163,846 399, 302,940 - 399, 302,940 ( 382,768,612) ( 51,403,070) ( 434,171,682) (34,868,742) 109, 295,100 General Fund Total 144,163,846 399,302,940 - 399, 302,940 ( 382,768,612) ( 51,403,070) ( 434,171,682) ( 34,868,742) 109, 295,100
SPECIAL REVENUE - GENERAL FUND
012 CANNABIS PUBLIC BENEFIT FUND 25,137,682 - 14, 233,300 14, 233,300 ( 34,253,291) - ( 34,253,291) (20,019,991) 5, 117,690 016 CASP CERTIFICATION & TRAINING 345,932 85, 000 - 85, 000 ( 85,000) - ( 85,000) - 345,930 021 CATV FUND 1,783,304 250, 000 - 250, 000 ( 250,000) - ( 250,000) - 1,783,300 022 PRCSA FEE & DONATION 1,012,093 - - - ( 975,735) - ( 975,735) (975,735) 36, 360 051 CAPITAL OUTLAY FUND 4,525,792 1, 023,500 292, 000 1, 315,500 ( 5,200,189) - ( 5,200,189) (3,884,689) 641, 100 053 CITY SERVICES 1,723,211 3, 621,520 - 3, 621,520 ( 3,771,520) - ( 3,771,520) (150,000) 1, 573,210 100 SECTION 457 FIDUCIARY ADMIN 103,634 67, 300 - 67, 300 ( 93,000) - ( 93,000) (25,700) 77, 930 110 STRONG MOTION INSTRUMENTATION 101,699 16, 000 - 16, 000 ( 16,000) - ( 16,000) - 101,700 120 FIRE FACILITIES FUND 2,560,965 780, 100 - 780, 100 ( 2,728,100) - ( 2,728,100) (1,948,000) 612, 960 121 SPECIAL REPAIR/DEMOLITION 651,447 160,000 - 160,000 (160,000) - (160,000) - 651,450 Special Revenue - General Fund Total 37,945,758 6,003,420 14, 525,300 20, 528,720 ( 47,532,835) - ( 47,532,835) ( 27,004,115) 10, 941,630
GRANT FUNDS
031 AIR QUALITY IMPR. (AB 2766) 1,678,310 785, 268 - 785, 268 ( 2,100,734) ( 7,050) ( 2,107,784) (1,322,516) 355, 790 122 EMERGENCY & HEALTH GRANTS 4,296,361 12, 849,751 - 12, 849,751 ( 12,318,007) ( 13,393) ( 12,331,400) 518,351 4, 814,710 123 WORKFORCE INVESTMENT ACT (412,321) 4, 900,929 - 4, 900,929 ( 4,427,618) ( 60,990) ( 4,488,608) 412,321 - 124 ORANGE COUNTY SSA GRANTS 1,201,336 3, 733,474 - 3, 733,474 ( 3,722,674) ( 10,800) ( 3,733,474) - 1,201,340 125 OES UASI (623,736) 9, 781,134 - 9, 781,134 ( 9,157,201) - ( 9,157,201) 623,933 200 127 D.O.J. GRANT FUND 16,005 434, 782 - 434, 782 ( 434,782) - ( 434,782) - 16,010 128 POLICE BLOCK GRANTS 1,299,220 1, 001,434 - 1, 001,434 ( 1,870,401) - ( 1,870,401) (868,967) 430, 250 130 HOME PROGRAM FEDERAL GRANT 2,366,375 8, 038,907 - 8, 038,907 ( 9,556,849) ( 9,610) ( 9,566,459) (1,527,552) 838, 820 135 COMMUNITY DEV BLOCK GRANT (1,417,933) 18, 320,797 - 18, 320,797 ( 16,769,572) ( 107,670) ( 16,877,242) 1,443,555 25, 620 136 HOUSING AUTHORITY-VOUCHER HAP (171,857) 42, 504,227 - 42, 504,227 ( 42,332,370) - ( 42,332,370) 171,857 - 137 HOUSING AUTHORITY- MAINSTREAM - 2, 427,940 - 2, 427,940 ( 2,427,940) - ( 2,427,940) - - 138 HOUSING AUTHORITY- MS5 (36,509) 2, 357,600 - 2, 357,600 ( 2,357,600) - ( 2,357,600) - (36,510) 139 HOUSING AUTHORITY-NEW CONSTR 145,833 360, 230 - 360, 230 ( 360,000) ( 230) ( 360,230) - 145,830 140 HOUSING AUTHORITY-VOUCHER ADM 2,349,174 4,539,380 - 4,539,380 (4,452,386) (91,940) (4,544,326) (4,946) 2,344,230 142 NSP FEDERAL GRANT 1,556,628 228,498 - 228,498 (1,644,000) - (1,644,000) (1,415,502) 141,130 145 RENTAL REHABILITATION GRANT 396,231 - - - (38,653) - (38,653) (38,653) 357,580 152 PUBLIC LIBRARY GRANT FUND 409 9,339,901 - 9,339,901 (9,339,901) - (9,339,901) - 410 157 HSG ADMIN CARES ACT COVID-19 428 - - - (428) - (428) (428) - 158 PLANNING GRANTS PROGRAM (218,831) 10,567,889 - 10,567,889 (10,199,699) - (10,199,699) 368,190 149,360 165 OFFICE OF SAFETY GRANT 147,874 916,406 - 916,406 (900,306) - (900,306) 16,100 163,970 169 RECREATION GRANTS FUND 545,223 300,640 - 300,640 (304,727) - (304,727) (4,087) 541,140 179 ARPA EHV HAP 416,414 768,187 - 768,187 (1,184,601) - (1,184,601) (416,414) - 180 ARPA EHV ADMIN FEES 184,861 267,180 - 267,180 (296,281) - (296,281) (29,101) 155,760 181 AMERICAN RESCUE PLAN ACT 115,979,208 99,531,883 - 99,531,883 (115,979,235) - (115,979,235) (16,447,352) 99,531,860 182 HOME-ARP PROGRAM FEDERAL GRANT - 6, 201,228 - 6, 201,228 ( 6,201,228) - ( 6,201,228) - - 183 ARPA - CA FOR ALL YOUTH WDP - 4, 497,520 - 4, 497,520 ( 4,497,520) - ( 4,497,520) - - Grant Funds Total 129,698,705 244,655,185 - 244, 655,185 ( 262,874,713) ( 301,683) ( 263,176,396) ( 18,521,211) 111, 177,500 Estimated Spendable Fund Balance Summary
Fiscal Year 2022-2023
EXHIBIT 2
City Council
26 –
6 4/4/2023
Fund
Number Fund Name Beginning Balance FY 22-23
Revenues
FY 22-23
Transfers In
FY 22-23 Total
Resources
FY 22-23
Expenditures
FY 22-23
Transfers Out
FY 22-23
Total Uses
Change in Fund
Balance
Estimated Ending
Fund Balance
Estimated Spendable Fund Balance Summary
Fiscal Year 2022-2023
OTHER RESTRICTED FUNDS
020 OTS-TRAFFIC OFFENDER PROGRAM 33,912 55,360 - 55,360 (55,360) - (55,360) - 33,910 023 INMATE WELFARE FUND 1,811,407 2,299,510 - 2,299,510 (2,299,510) - (2,299,510) - 1,811,410 024 POLICE ACTIVITIES & PROGRAMS (143,559) 565,320 - 565,320 (565,270) - (565,270) 50 (143,510) 026 CRIMINAL ACTIVITIES FUND 144,634 - - - (70,520) - (70,520) (70,520) 74,110 029 SPECIAL GAS TAX 27,033,527 14,742,582 - 14,742,582 (7,722,442) (33,402,894) (41,125,336) (26,382,754) 650,770 074 CIVIC CENTER MAINTENANCE (275,075) 3,929,669 1,179,400 5,109,069 (4,774,734) (13,200) (4,787,934) 321,135 46,060 133 HOUSING AUTHORITY-ISSUER FEE 2,741,131 70,000 - 70,000 (128,790) (1,300) (130,090) (60,090) 2,681,040 166 US DOJ ASSET FORFEITURE FUND 972,304 - - - (1,000,670) - (1,000,670) (1,000,670) (28,370) 167 US TREASURY ASSET FORFEITURE 139,884 - - - (139,280) - (139,280) (139,280) 600 177 EMERGENCY RENTAL ASSISTANCE PG 2,667,174 7,487,509 - 7,487,509 (8,133,226) (2,520) (8,135,746) (648,237) 2,018,940 178 COVID-19 RESPONSE (137,782) 7,362,219 - 7,362,219 (3,997,089) - (3,997,089) 3,365,130 3,227,350 417 CDA INCLUSIONARY HOUSING FEE 14,841,591 71,120 - 71,120 (4,819,517) (9,900) (4,829,417) (4,758,297) 10,083,290 607 HOUSING AUTHORITY LMIHF 4,887,424 770,280 - 770,280 (1,967,270) (12,040) (1,979,310) (1,209,030) 3,678,390 655 2018 SERIES TAX ALLOC BOND - - 11,231,650 11,231,650 (11,231,650) - (11,231,650) - - 670 COSA RDA 484,393 - 130,000 130,000 (130,200) - (130,200) (200) 484,190 671 COSA RDA OBLIGATION RETIREMENT 10,604,329 11,773,130 - 11,773,130 (411,480) (11,361,650) (11,773,130) - 10,604,330 Other Restricted Funds Total 65,805,292 49,126,699 12,541,050 61,667,749 (47,447,008) (44,803,504) (92,250,512) (30,582,763) 35,222,510
ENTERPRISE FUNDS
027 PARKING FUND 1,088,037 2,281,390 2,873,040 5,154,430 (5,154,430) - (5,154,430) - 1,088,040 056 SANITARY SEWER SERVICE 8,252,906 8,895,300 - 8,895,300 (9,073,415) (250,000) (9,323,415) (428,115) 7,824,790 057 FED CLEAN WATER PROTECTION ENT 4,754,649 1,750,000 2,665,800 4,415,800 (7,968,190) (200,000) (8,168,190) (3,752,390) 1,002,260 060 WATER REVENUE 45,840,958 73,576,450 - 73,576,450 (74,597,322) (41,452,622) (116,049,944) (42,473,494) 3,367,460 066 ACQUISITION & CONSTRUCTION 809,695 8,250,000 40,171,822 48,421,822 (49,231,517) - (49,231,517) (809,695) - 067 REGIONAL TRANSP CENTER 378,256 759,870 1,081,870 1,841,740 (1,777,850) - (1,777,850) 63,890 442,150 068 SANITATION FUND 6,809,184 6,142,900 200,000 6,342,900 (9,338,336) - (9,338,336) (2,995,436) 3,813,750 069 REFUSE COLLECTION SERVICE 7,197,102 19,388,856 - 19,388,856 (15,908,080) (3,676,666) (19,584,746) (195,890) 7,001,210 Enterprise Funds Total 75,130,786 121,044,766 46,992,532 168,037,298 (173,049,140) (45,579,288) (218,628,428) (50,591,130) 24,539,660
INTERNAL SERVICE FUNDS
070 EQUIPMENT REPLACEMENT FUND 7,942,223 738,700 - 738,700 (2,980,560) - (2,980,560) (2,241,860) 5,700,360 073 BUILDING MAINT FUND 2,358,794 5,623,060 - 5,623,060 (5,963,860) - (5,963,860) (340,800) 2,017,990 075 FLEET MAINTENANCE/STORES 1,337,207 5,467,310 - 5,467,310 (5,786,720) - (5,786,720) (319,410) 1,017,800 076 STORES & PROPERTY CONTROL (210,266) 1,804,100 - 1,804,100 (2,010,290) - (2,010,290) (206,190) (416,460) 080 LIABILITY AND PROPERTY INS FND 16,402,298 11,092,950 4,654,820 15,747,770 (17,960,012) - (17,960,012) (2,212,242) 14,190,060 081 EMPLOYEE GROUP INSURANCE 52,314 26,803,910 2,534,580 29,338,490 (29,472,040) - (29,472,040) (133,550) (81,240) 082 WORKERS COMPENSATION FUND 16,700,041 10,101,550 - 10,101,550 (10,061,652) - (10,061,652) 39,898 16,739,940 085 CITY YARD OPERATION (55,328) 1,263,100 - 1,263,100 (1,324,190) - (1,324,190) (61,090) (116,420) 086 PUB WKS ENG/PROJ MGMT (268,310) 8,717,760 10,000 8,727,760 (8,543,170) (113,450) (8,656,620) 71,140 (197,170) 088 QUALITY SERVICE TRAINING 295,927 - - - (295,927) - (295,927) (295,927) - 101 PUB WKS-ADMIN & PLANNING 2,900,641 7,733,700 - 7,733,700 (10,506,430) (94,670) (10,601,100) (2,867,400) 33,240 109 INFO SYS STRATEGIC PLAN 12,805,168 8,686,630 - 8,686,630 (17,504,990) - (17,504,990) (8,818,360) 3,986,810 Internal Service Funds Total 60,260,709 88,032,770 7,199,400 95,232,170 (112,409,841) (208,120) (112,617,961) (17,385,791) 42,874,910
City Council
26 –
7 4/4/2023
Fund
Number Fund Name Beginning Balance FY 22-23
Revenues
FY 22-23
Transfers In
FY 22-23 Total
Resources
FY 22-23
Expenditures
FY 22-23
Transfers Out
FY 22-23
Total Uses
Change in Fund
Balance
Estimated Ending
Fund Balance
Estimated Spendable Fund Balance Summary
Fiscal Year 2022-2023
CAPITAL PROJECT FUNDS
032 MEASURE M-STREET CONSTRUCTION (8,296,468) 70,094,545 - 70,094,545 (52,117,896) - (52,117,896) 17,976,649 9,680,180 034 NEW TRANSPO SYS IMPR AREA E 1,496,062 - - - (1,291,236) - (1,291,236) (1,291,236) 204,830 035 NEW TRANSPO SYS IMPR AREA F 1,878,239 - - - (1,733,154) - (1,733,154) (1,733,154) 145,080 054 SANITARY SEWER CAPITAL 16,314,420 60,000 - 60,000 (16,373,531) - (16,373,531) (16,313,531) 890 055 SEWER CONNECTION FEE 7,644,013 1,140,400 - 1,140,400 (8,770,613) - (8,770,613) (7,630,213) 13,800 058 RESIDENTIAL STREET IMPROVEMENT 5,238,339 450,000 - 450,000 (300,000) - (300,000) 150,000 5,388,340 059 SELECT STREET CONSTRUCTION 20,333,430 6,289,660 36,030,710 42,320,370 (53,003,021) - (53,003,021) (10,682,651) 9,650,780 147 FEDERAL AID SAFETY PROGRAM (508,190) 1,012,828 - 1,012,828 (1,961,640) - (1,961,640) (948,812) (1,457,000) 148 TRAFFIC SYSTEM MGMT GRANT (4,833,337) 36,439,014 - 36,439,014 (31,717,146) - (31,717,146) 4,721,868 (111,470) 161 PRCSA CAPITAL GRANTS (1,036,427) 11,502,451 - 11,502,451 (10,528,785) - (10,528,785) 973,666 (62,760) 162 ENERGY CONSERVATION PROGRAM 16,404 - - - (104,807) - (104,807) (104,807) (88,400) 164 PWA ENTERPRISE CAPITAL GRANTS (3,771,970) 17,397,492 - 17,397,492 (13,625,522) - (13,625,522) 3,771,970 - 223 LOCAL DRAINAGE AREA III 421,887 - - - (38,609) (125,000) (163,609) (163,609) 258,280 224 LOCAL DRAINAGE AREA IV 419,915 - - - (401,396) - (401,396) (401,396) 18,520 226 LOCAL DRAINAGE AREA VI 381,053 - - - (150,000) - (150,000) (150,000) 231,050 301 REC/COMM SVS 6,067 126,805 - 126,805 (126,805) - (126,805) - 6,070 311 RESIDENTIAL DEVELOP DISTRICT 1 3,288,547 - - - (409,425) (2,383,974) (2,793,399) (2,793,399) 495,150 312 RESIDENTIAL DEVELOP DISTRICT 2 5,412,408 - - - (3,159,914) - (3,159,914) (3,159,914) 2,252,490 313 RESIDENTIAL DEVELOP DISTRICT 3 13,236,091 - - - (8,881,429) - (8,881,429) (8,881,429) 4,354,660 314 RESIDENTIAL DEVELOP DISTRICT 4 652,881 - - - (91,042) (528,039) (619,081) (619,081) 33,800 315 HARBOR SPECIFIC ACQUISITION & DEVELOPMENT - - 2,912,013 2,912,013 (2,912,013) - (2,912,013) - - 400 POLICE UUT LEASE REVENUE BONDS 11,612 - 4,622,100 4,622,100 (4,621,800) - (4,621,800) 300 11,910 404 COSA 2014 LEASE FINANCING 71,218 - 5,156,070 5,156,070 (5,156,070) - (5,156,070) - 71,220 418 CDA CAPITAL PROJECTS 1,336,719 - - - (1,336,719) - (1,336,719) (1,336,719) - 992 TRAN SYS IMP AUT AREA B 10,641,688 - - - (3,167,999) - (3,167,999) (3,167,999) 7,473,690 Capital Project Funds Total 70,354,598 144,513,195 48,720,893 193,234,088 (221,980,572) (3,037,013) (225,017,585) (31,783,497) 38,571,110
DEBT SERVICE FUND
406 2021 PENSION OBLIGATION BONDS - - 15,340,770 15,340,770 (15,331,870) - (15,331,870) 8,900 8,900 Debt Service Fund Total - - 15,340,770 15,340,770 (15,331,870) - (15,331,870) 8,900 8,900 GRAND TOTAL - ALL FUNDS 583,359,695$ 1,052,678,975$ 145,319,945$ 1,197,998,920$ (1,263,394,590)$ (145,332,678)$ (1,408,727,269)$ (210,728,349)$ 372,631,320$
City Council
26 –
8 4/4/2023
City Clerk’s Office
www.santa-ana.org/departments/city-clerks-office
Item # 27
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 4, 2023
TOPIC: Regional Board Appointments
AGENDA TITLE:
Nominate and Appoint Representatives and Alternates to the Santa Ana River Flood Protection Agency (SARFPA), the Southern California Association of Governments (SCAG), and the Orange County Council of Governments (OCCOG)
RECOMMENDED ACTION
1. Nominate and appoint a representative and alternate to the Santa Ana River Flood Protection Agency (SARFPA).
2. Nominate and appoint a representative to the Southern California Association of Governments (SCAG) and the Orange County Council of Governments (OCCOG) and nominate and appoint an alternate to OCCOG.
3. Nominate and appoint an alternate for purposes of the SCAG Regional Conference and General Assembly Business Meeting only.
4. Direct the City Clerk to update and post the Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) on the City’s website.
DISCUSSION
The City Council represents the City’s interests in regional issues by serving on a number of regional boards/agencies which make public policy decisions in the areas of transportation, water resources, fire services, and government facilities.
At its meeting of December 20, 2022, the City Council made appointments to several regional boards. At that time, the Santa Ana River Flood Protection Agency (SARFPA) was inadvertently left off the list of appointments. Therefore, appointment of a representative and alternate are needed. The SARFPA bylaws require the representative to be a member of the City Council but the alternate position can be filled by staff, if desired.
On December 20, 2022, the City Council appointed Councilmember Vazquez to serve as the City’s representative to the Southern California Association of Governments
City Council
27 –
1 4/4/2023
Regional Board Appointments
April 4, 2023
3 3
6 2
(SCAG) and the Orange County Council of Governments (OCCOG). Councilmember Vazquez has resigned from these positions due to scheduling issues. Therefore, a new appointment is required. The SCAG bylaws do not allow for an alternate, but OCCOG does. No alternate was appointed on December 20, 2022.
SCAG does have an upcoming Regional Conference and General Assembly Business Meeting in Palm Desert May 4-5, 2023 for which they recommend providing an alternate in the event that the delegate cannot attend.
The City has complied with FPPC Regulation 18702.5, which requires posting those certain paid positions in which member have self-appointment authority. As such, the City Council may vote on all appointments.
FISCAL IMPACT
There is no financial impact association with this action.
EXHIBIT(S)
1. Description of Regional Boards/Agencies
2. List of Current Regional Board Members
Submitted By: Jennifer L. Hall, City Clerk
Approved By: Kristine Ridge, City Manager
City Council
27 –
2 4/4/2023
REGIONAL BOARDS/AGENCIES DESCRIPTIONS
REV. 03/23/2023
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
The SARFPA was formed on November 25, 974 to support the Santa Ana River Mainstream Project. As a joint powers agency, SARFPA’s primary function is to seek congressional authorization and appropriations for the Santa Ana River Mainstream Project. The agency provides Orange County residents with information on the Santa Ana River flood threat and supports, on their behalf, the need for flood control improvements.
Membership: Council Member
Compensation: None
Term Limits: None
Meeting Location: Orange County Water District, 18700 Ward Street, Fountain Valley [and recently by Zoom]
Meeting Date/Time: 4
th Thursday of each odd month at 4:00 P.M.
Alternate: Yes
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG), DISTRICT 16
SCAG is a n association representing six (6) counties (Imperial, Los Angeles, Orange, Riverside, San Bernardino, and Ventura) that works to develop regional plans for transportation, growth management, housing development, air quality , and other issues of regional si gnificance. SCAG’s 86 Regional Council Members have the key responsibility for representing the Southern California region on issues such as transportation investments, growth strategies, and the allocation of future housing needs.
Regional Council Members have an important voice in short and long-term planning and greater influence in legislation and access to the knowledge and insight provided on ongoing activities affecting your constituency throughout the state.
Membership: Council Member
Compensation: $120 per diem stipend for attendance at SCAG-sponsored meetings or events; maximum of six (6) per diem stipends per month; mileage reimbursement or public transit expenses Term Limits: 2 year term, no maximum
Meeting Location: SCAG Main Office, 900 Wilshire Blvd., Suite 1700, Los Angeles, CA 90017 [and recently by Zoom]
Meeting Date/Time: Monthly; 1
st Thursday of each month; 12:00 P.M. – 2:00 P.M.
Alternate: No
City Council
27 –
3 4/4/2023
REGIONAL BOARDS/AGENCIES DESCRIPTIONS
REV. 03/23/2023
ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG)
OCCOG serves as a forum for the consideration, study, and recommendation to member entities on a range of area- wide and regional issues including transportation, housi ng, livable communities, exploring practical avenues for intergovernmental cooperation, and coordination. OCCCOG is also responsible for adopting O range County’s demographic projections for population, employment, and housing. OCCOG representatives also serve on SCAG committees and Regional Council to make sure Orange County’s voice is heard when regional policy-making takes place. OCCOG is governed by an 18-member Board of Directors. As the subregional planning agency for Orange County, OCCOG is also responsible for conducting the elections for SCAG representatives for Orange County and selects Orange County's 12 SCAG committee representatives.
Membership: Must be the same as SCAG representative
Compensation: None
Term Limits: None
Meeting Location: City of Irvine, City Hall, 1 Civic Center Plaza, Irvine [and recently by Zoom]
Meeting Date/Time: Monthly; 4th Thursday of each month; 10:30 A.M. – 12:30 P.M.
Alternate: Yes
City Council
27 –
4 4/4/2023
Revised 3/2023
CITY OF SANTA ANA
2023-24 REGIONAL BOARD AND SUBCOMMITTEE MEMBERS
BOARD CURRENT
MEMBER POSITION MEETINGS COMPENSATION /
REMUNERATION
TERM
EXPIRES
Metropolitan Water District
Board (MWD)
Thai Viet
Phan Rep.
Board Mtgs 2nd Tues of
mo. @ 12:30 with Cmte
mtgs at 8 a.m.; Cmte Mtgs
4th Tues all day
Mileage
reimbursement
from MWD
Newport Bay Watershed
Executive Committee
Nabil Saba,
Executive
Director,
Public Works
Rep.
Quarterly the 3rd
Wednesday from 1:30-3:00
at Irvine Ranch Water
District, 15600 Sand
Canyon Ave, Irvine, 92618
None
Orange County Fire
Authority (OFCA) * Phil Bacerra Rep. Every Month at 6:30 p.m. $100 per mtg.; max $300
Requires
Resolution
Orange County Housing
Finance Trust Jessie Lopez Rep. Every two months or as
called None
OC Sanitation District *
Johnathan
Ryan
Hernandez
Rep. Meets once a month on the
4th Wednesday at 6 p.m.
$212.50/Mtg. Max
6/Mo. Plus mileage
OC Sanitation District * Benjamin
Vazquez Alt. Meets once a month on the
4th Wed. at 6 p.m.
$212.50/Mtg. Max
6/Mo. Plus mileage
OC Vector Control District Nelida
Mendoza Rep. Meets on 3rd Thursday at 3
pm. $100/Mtg. 1/2024
Orange County Water
District*
Valerie
Amezcua Rep.
1st & 3rd Wednesday at
5:30 p.m., 18700 Ward St.,
Fountain Valley, CA –
Committees at various
times / dates
$221.12/ Day Max
10 mtgs./Mo. Plus
mileage $0.50
Southern California
Association of
Governments (SCAG) *
Vacant (was
Benjamin Vazquez) Rep.
District 16 - Meets 1st
Thursday of each month,
10 a.m. – 1:30 p.m.
$120/Mtg. Max
6/Mo. Plus mileage
from City Hall
Orange County Council of
Governments Board of
Directors (OCCOG) *
Vacant (was
Benjamin Vazquez) Rep. Meets once a month on the
4th Thurs. at 11 a.m. None
Orange County Council of
Governments Board of
Directors (OCCOG) *
Vacant Alt. Meets once a month on the
4th Thurs. at 11 a.m. None
Santa Ana River Flood
Protection Agency
(SARFPA)
Vacant Rep. Meets odd months on the
4th Thurs. at 4:00 p.m. None
Transportation Corridor
Agencies (TCA) *
David
Penaloza Rep. Meets on the 2nd Thursday
at 9:30 am
$120/Mtg. Max
6/Mo.; Ad Hoc
Cmts $120 plus
Mileage
Transportation Corridor
Agencies (TCA) *
Valerie
Amezcua Alt. Meets on the 2nd Thursday
at 9:30 am
$120/Mtg. Max
6/Mo.; Ad Hoc
Cmts $120 plus
Mileage
*Required to file a FPPC Statement of Economic Interests (Form 700)
City Council
27 –
5 4/4/2023
City Clerk’s Office
www.santa-ana.org/city-clerks-office
Item # 28
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 4, 2023
TOPIC: Police Oversight Commissioner
AGENDA TITLE:
Hear From and Consider Appointing Fernando Delgado Nominated by Councilmember Hernandez as the Ward 5 Representative to the Police Oversight Commission for a Full-Term Expiring December 10, 2024
RECOMMENDED ACTION
1. Hear from Fernando Delgado, applicant and nominee to the Police Oversight Commission, Ward 5 Representative.
2. Consider appointing Fernando Delgado to the Police Oversight Commission as the Ward 5 representative, and if appointed, administer the Oath of Office. (Requires five affirmative votes.)
DISCUSSION
Councilmember Hernandez has nominated Fernando Delgado to serve as the Ward 5 representative to the Police Oversight Commission. At its meeting of March 21, 2023, the City Council continued consideration of Mr. Delgado’s appointment and expressed a desire to hear from Mr. Delgado at the next City Council meeting. Mr. Delgado resides in Ward 3. Pursuant to Santa Ana Municipal Code 2-326, a two-thirds (2/3) vote is required to approve this nomination.
City boards and commissions perform a valuable service to the City by providing a means by which the City Council can obtain the advice, opinions, and recommendations of City residents and other members of the community. The Police Oversight Commission’s purpose is to improve transparency, increase the accountability of and public confidence in the Santa Ana Police Department, and to provide for an Independent Oversight Director. Each member is directly nominated by, and serves a term concurrent with, the nominating elected official, which is ratified by an affirmative majority vote of the City Council.
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FISCAL IMPACT
There is no fiscal impact association with this action.
EXHIBIT(S)
1. Fernando Delgado Application (redacted)
2. Santa Ana Municipal Code Chapter 2, Article IV, Division 16 Submitted By: Jennifer L. Hall, City Clerk
Approved By: Kristine Ridge, City Manager
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DIVISION 16. - POLICE OVERSIGHT COMMISSION
Sec. 2-660. - Establishment and purpose.
There is hereby established a Police Oversight Commission (hereinafter referred to as the "Commission").
The purpose of the Commission shall be to improve transparency, increase the accountability of and public confidence in the Santa Ana Police Department and to provide for an Independent Oversight Director. The purpose of the Commission is to act through the Independent Oversight Director to provide the Chief of Police, City Manager, and City Council independent investigations of, analysis, and recommendations on police practices, police misconduct, officer-involved shootings, and other serious uses of force. ( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-661. - Police oversight commission membership and term.
The Commission shall consist of seven (7) members to be appointed by the city council from the residents of the city.
The city council shall strive to appoint members who are fair and impartial, and who represent diverse social, economic, and political interests. The city council shall consider the career and life experiences of Commission applicants and appoint those who are representative of the diversity of the Santa Ana community and whose knowledge and experiences will most benefit the Commission's ability to carry out its duties and responsibilities and build trust with the community. The City Council will strive to appoint applicants with knowledge and/or experience in the fields of human resources practices, management, policy development, auditing, law, investigations, social services, civil rights, and civil liberties. The Clerk of the Council shall prepare application forms requiring applicants to provide information demonstrating that they meet qualification requirements set forth in Section 2-662. ( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-662. - Quali cations of commissioners.
All members of the Commission shall reside in the City of Santa Ana.
Elected or appointed officers and employees serving the City shall not be eligible for appointment to the Commission.
Retired peace officers or peace officers who have separated from public service shall not be eligible for appointment to the Commission unless at least five (5) years has passed from the date of their separation from the governmental entity with which they were previously employed. Only
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one former or retired peace officer, who is appointed first in time, may serve on the Commission at any given time. "Peace officer" as used herein shall have the same meaning and definition as set forth in California Penal Code section 830 et seq.
Practicing attorneys who handle, or are members of firms or entities that currently handle, criminal or civil matters involving the Santa Ana Police Department are ineligible to serve on the Commission.
( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-663. - Commissioner con dentiality and training.
Prior to attending their first Commission meeting, each Commissioner shall take an oath and execute a confidentiality agreement stating that they will not divulge or disseminate confidential information, including identities of witnesses and contents of confidential testimony and documents, either during their term of office or thereafter to ensure that confidential personnel information and other information subject to state law protections is not released or shared.
No later than ninety (90) days after appointment, each member shall:
Receive training in relevant subject matters, including, but not limited to, the Police Department's operations, policies, practices, procedures related to the following: internal affairs investigations; authorized uses of force, including the use of deadly force, control devices, and techniques; uses of conducted energy device; handcuffing and restraints; detention and arrest of persons; search and seizure of persons and property; the department's established focus of de-escalation tactics, vehicle pursuits, and the duties, responsibilities, procedures, and requirements associated with all ranks and assignments facilitated by the Independent Oversight Director.
All training shall be predominantly obtained from independent, third-party bodies or institutions that have experience with internal affairs of police departments and civilian review investigations and audits.
Attend training sessions sponsored by the National Association for Civilian Oversight of Law Enforcement or similar entities, or through presentations provided on topics including, at a minimum, constitutional rights and civil liberties, fundamentals of procedure, evidence, and due process, procedural rights and confidentialities afforded to police officers by California law (including, but not limited to, Government Code Section 3300 et seq., Penal Code Sections 832.7 and 832.8, and Evidence Code Sections 1040-1043), state use of force standards, police union contracts, labor rights, in-person implicit bias training, and best practices for conducting investigations.
Members of the Commission, may, but are not required to, participate in a ride-along with the Santa Ana Police Department.
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( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-664. - Meetings.
The Commission shall hold its first meeting when there are a sufficient number of appointed Commissioners to constitute a quorum. At such meeting, the Commission shall fix the time and place of regularly scheduled meetings which shall not meet less than once each month. The City Manager or their designee shall attend all regular and special meetings of the Commission and provide regular staff support to the Commission. The Police Chief or their designee shall also attend such meetings as requested by the Commission.
( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-665. - Powers and duties of the police oversight commission.
To effectuate its purpose, the Commission shall:
Review, evaluate and make recommendations to the Chief of Police and City Council regarding the Police Department's policies, practices, and procedures, develop programs and strategies to promote positive police-community relations, and make appropriate recommendations to the City Manager and the City Council. Within thirty (30) days after receiving such recommendations, the City Manager shall submit a response to the Commission. If the Commission is dissatisfied with the response, the Commission may submit its recommendations to the City Council. The City Manager may extend for an additional thirty (30) days the time periods in which they are required to submit their responses to the Commission by giving the Commission written notice of such extension.
Receive, hear, and review misconduct complaints, tort claims, or lawsuits made against on- duty Santa Ana Police Officers which allege Santa Ana Police Officers have engaged in the following conduct:
officer-involved shootings-discharge of a firearm at a person by a Santa Ana peace officer that results in death;
in-custody deaths;
uses of force that result in great bodily injury of a person; prejudice or discrimination involving a protected class; dishonesty;
sexual assault;
unlawful arrest or unlawful search;
unreasonable or excessive force;
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failure to intervene against another officer using force that is clearly unreasonable/excessive; or unlawful activities/conduct that interferes with First Amendment assemblies.
All complaints to be reviewed by the Commission must be in writing on forms supplied by the Department or the Commission. Anonymous complaints will be accepted. The Commission will not be authorized to retroactively conduct investigations of complaints.
A copy of each complaint, tort claim, and/or lawsuit that alleges misconduct as set forth in section 2-665(b), regardless of where or how it is filed or submitted, shall immediately be forwarded to the members of the Commission, the Independent Oversight Director, the City Manager and the Chief of Police.
No complaint shall be accepted, reviewed, or investigated by the Commission or the Independent Oversight Director if it is not filed/submitted within one (1) year after the alleged misconduct by a Santa Ana Police Officer.
All Commission discussions with the Independent Oversight Director concerning alleged misconduct by any Santa Ana Police Officer shall be held in closed session. At least ten (10) days' advance written notice of the date of the meeting in which a specific officer will be discussed in closed session shall be provided to the complainant and the named police officer and their legal counsel, if known to the Commission.
Receive and discuss reports from the Independent Oversight Director on all incidents involving the following types of alleged misconduct by Santa Ana Police Officers:
officer-involved shootings-discharge of a firearm at a person by a Santa Ana peace officer that results in death;
in-custody deaths;
uses of force that result in great bodily injury of a person; prejudice or discrimination involving a protected class; dishonesty;
sexual assault;
unlawful arrest or unlawful search;
unreasonable or excessive force;
failure to intervene against another officer using force that is clearly unreasonable/excessive; or
unlawful activities/conduct that interferes with First Amendment assemblies.
Direct the Independent Oversight Director to independently review and investigate citizen complaints, tort claims, or lawsuits alleging the types of police misconduct as identified in section 2-665(b) or when the City Council provides authorization pursuant to Santa Ana City Charter Section 1100 subject to the restrictions set forth in Government Code Section 3300 et
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seq., California Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code Sections 1043 through 1046, the Santa Ana Charter and Municipal Code, the MOU that applies to the impacted member, and Santa Ana Police Department's policies and procedures.
The Independent Oversight Director shall review and investigate timely filed/submitted complaints as soon as possible. Pursuant to Santa Ana City Charter Section 1100, the City Council hereby authorizes the Independent Oversight Director to subpoena witnesses, administer oaths and compel the production of evidence for their independent investigation.
At the conclusion of the investigation, the Independent Oversight Director shall submit a report with findings and recommendations, orally and in writing, to the Commission.
Upon receipt of the Independent Oversight Director's report, the Commission may:
Direct the Independent Oversight Director to investigate the complaint further; Forward the Commission's findings and recommendations concerning the complaint to the City Manager based upon the Independent Oversight Director's report; and Make disciplinary recommendations to the Police Chief and/or the City Manager, when a complaint of misconduct has been sustained against a Santa Ana Police Officer subject to the restrictions set forth in Government Code Section 3300 et seq., California Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code Sections 1043 through 1046, the Santa Ana Charter and Municipal Code, the MOU that applies to the impacted member, and the Police Department's policies and procedures. This subdivision does not, however, provide the Commission or the Independent Oversight Director the authority to impose any discipline on any member of the Police Department. All discipline ultimately imposed on any peace officer must comply with all federal, state and local laws, including, but not limited to, Government Code Section 3303, et seq., Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code Sections 1043 through 1046, Chapter 9, Article V of the Santa Ana Municipal Code, the MOU that applies to the impacted member, and the Police Department's policies and procedures. Unless extended by the Commission, within sixty (60) days after receiving such recommendations, the Police Chief or City Manager shall submit a response to the Commission. If the Commission is dissatisfied with the response, the commission may submit its recommendations to the City Council. The Police Chief and/or City Manager may extend for an additional thirty (30) days the time periods in which they are required to submit their responses to the Commission by giving the Commission written notice of such extension.
Authorize the Independent Oversight Director to audit complaint files and review policies to ensure best practices are implemented.
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Advise the Mayor, City Council, City Manager and Police Chief on community relations issues involving the Police Department.
Review any Memorandum of Understanding (MOU) between the City and the Santa Ana Police Officers Association or the City and the Santa Ana Police Management Association, and provide suggestions and recommendations concerning negotiations to the City Manager and the City Council.
Conduct public meetings to educate the community on the purpose of the Police Oversight Commission and provide a forum for discussions about police policies, practices, and procedures.
Prepare and submit an annual report to the City Council concerning the Commission's activities, findings and recommendations. The annual report shall include, at a minimum, the following:
The number of investigations initiated during the annual reporting period and data summarizing the nature of the alleged or actual underlying conduct; The number of investigations concluded during the reporting period, and, of those investigations, the number that took more than six (6) months to conclude and data summarizing the nature of the alleged or actual underlying conduct; The number of investigations pending as of the end of the reporting period and data summarizing the nature of the alleged or actual underlying conduct; The number of complaints not sustained during the reporting period and data summarizing the nature of the alleged or actual underlying conduct; The number of complaints sustained during the reporting period and data summarizing the nature of the alleged or actual underlying conduct;
The number of complaints filed against each police officer during the reporting and data summarizing the nature of the alleged or actual underlying conduct; The number of disciplinary recommendations issued to the Police Chief and City Manager, as well as the number of recommendations accepted and rejected; The number of complaints referred to other agencies during the reporting period and the identity of such other agencies and data regarding summarizing the nature of the alleged or actual underlying conduct;
The reports or recommendations submitted to the City Council, Police Chief, and City Manager concerning Commission regulations, legislation, or budgetary allocation and Police department policies, procedures, customs, orders, collective bargaining agreements,
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programs, and training, as well as the appropriate party's response to such reports or recommendations.
Perform such other duties as requested by the City Council. All staff work must comply with all federal, state and local laws, including, but not limited to, Government Code Section 3303, et seq., Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code Sections 1043 through 1046, Chapter 9, Article V of the Santa Ana Municipal Code, the MOU that applies to the impacted member and Santa Ana Police Department's policies and procedures.
References to Santa Ana Police Department's policies and procedures in this Division shall mean all current policies and procedures in place that apply to administrative/internal affairs investigations. Those policies and procedures shall not be amended in any way that may conflict with this article, unless otherwise required by law. ( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-666. - Appointment and role of an independent oversight director.
The City Council does hereby authorize the appointment of an Independent Oversight Director, pursuant to City Charter Section 1100 and in accordance with this Section 1100 shall appoint the Independent Oversight Director. The Independent Oversight Director may be engaged through a professional services agreement or may be hired as an exempt at-will City employee who will serve at the will and pleasure of the City Council and will be subject to removal by majority vote of the City Council.
In addition to regular staff support provided to the Commission, the Independent Oversight Director shall assist the Commission in performing its duties and exercising its powers.
After receiving a complaint, tort claim, or lawsuit and when directed by the Commission, the Independent Oversight Director shall, in accordance with this division, conduct investigations of allegations of on-duty Santa Ana Police Officers who have engaged in the following conduct:
officer-involved shootings-discharge of a firearm at a person by a Santa Ana peace officer that results in death;
in-custody deaths;
uses of force that resulted in great bodily injury of a person; prejudice or discrimination involving a protected class; dishonesty;
sexual assault;
unlawful arrest or unlawful search;
unreasonable or excessive force;
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failure to intervene against another officer using force that is clearly unreasonable/excessive; or unlawful activities/conduct that interferes with First Amendment assemblies.
In addition to conducting investigations of complaints, tort claims, and/or lawsuits alleging the type of misconduct set forth in section 2-665(b), the Independent Oversight Director shall also have the independent authority to periodically request and review citizen complaints and "use of force" reports or other pertinent documents maintained by, or available to, the Chief of Police to determine whether death or great bodily injury was caused by direct police action. No investigations shall be commenced on any incidents that occurred prior to the effective date of the Ordinance enacting this Division. Any review of historical data or incidents must comply with all federal, state and local laws, including, but not limited to, Government Code Section 3303, et seq., Penal Code Sections 832.5, 832.7 and 832.8, Evidence Code Sections 1043 through 1046, Chapter 9, Article V of the Santa Ana Municipal Code, the MOU that applies to the impacted member and Santa Ana Police Department's policies and procedures.
The Independent Oversight Director shall conduct all audits and investigations in a fair, objective, impartial, and ethical manner, and shall comply with the Public Safety Officers Procedural Bill of Rights (Government Code Section 3300, et seq.) in interviewing police officers. The Independent Oversight Director shall prepare a written report of each investigation that will constitute the public record and may discuss confidential or privileged information with the Commission in a properly notice closed session. The report shall comply with the provisions of Penal Code Sections 832.5, 832.7 and 832.8 and Evidence Code Sections 1043 through 1046. After review by the Commission, the public record of the investigation shall be posted on the public website for the Commission within thirty (30) days. All disclosures of investigations conducted by the Independent Oversight Director shall comply with California Penal Code Sections 832.5, 832.7 and 832.8 and California Evidence Code Sections 1043 through 1046, as amended from time to time.
The Independent Oversight Director may discuss findings with the Commission and/or the public in strict compliance with California Penal Code Sections 832.5, 832.7 and 832.8 and California Government Code Sections 3300, et seq.
The City Manager or their designee shall assist with advertising the position of Independent Oversight Director and shall prepare the necessary documents to engage the Independent Oversight Director. The City Council shall review all qualifying applications and select no more than three (3) applicants to interview for the role of Oversight Director. The Commission shall be permitted the opportunity to review the top three (3) applicants and recommend a candidate to the City Council. The Independent Oversight Director shall be authorized by the City Council under Charter Section 1100 to report directly to the City Council. ( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-667. - Budget and support for commission and oversight director.
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The City Manager shall make a recommendation to the city council, as part of the annual City budget, to fund the Commission and any additional labor, consulting, equipment, training, or materials necessary for the Commission and the Independent Oversight Director to carry out the duties and exercise the powers set forth in this Division.
( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-668 - Access to police department records, data and reports.
To effectuate meaningful oversight and accountability, the Commission and the Independent Oversight Director shall have complete and prompt access to all police department records, information, and data, including, but not limited to, audio and video recordings, photographs, police reports, dispatch logs, and other records related to the underlying incident to assist the Commission and the Independent Oversight Director in effectively discharging their respective duties, subject to all federal, state and local laws including any and all restrictions set forth in the Santa Ana Charter, Municipal Code and the Public Safety Officers Procedural Bill of Rights (Government Code Section 3300, et seq.). The Police Department shall designate staff who will timely receive and process requests for records made by the Commission and/or the Independent Oversight Director.
To increase transparency, all data including, but not limited to, stop, detention, arrest, and use of force data, including Racial and Identity Profiling Act ("RIPA") data and reports, that are legally disclosed to the Department of Justice and/or any other federal or state law enforcement agency, shall, at the time of disclosure of that data, be concurrently provided to the Commission and the Independent Oversight Director.
( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-669. - Rules and records.
The Commission shall, in consultation with the Independent Oversight Director and the City Manager, develop rules for the transaction of business of the Commission, which rules shall, among other things, include the manner of calling and giving notice of special meetings and hearings, and the appointment and powers of ad hoc and standing subcommittees. Said subcommittees may be formed to work on various topics within the scope of police activities. The city council shall adopt the rules for the transaction of business of the Commission. The Commission shall also keep records of its resolutions, rules, transactions, motions, orders, findings, recommendations and determinations. Except for those items made confidential by California Penal Code Sections 832.5, 832.7 and 832.8, or by any other applicable privileges under the law, the records of the Commission shall be open to the public. Commission reports shall be posted on the City's website and open to public inspection, except that information contained therein that is confidential and prohibited from disclosure under any other applicable law shall be redacted.
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( Ord. No. NS-3029 , § 1, 11-15-22)
Sec. 2-670. - Severability.
Should any provision of this division, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall have no effect on any other provision of this division or Chapter or the application of this Division or Chapter to any other person or circumstance and, to that end, the provisions hereof are severable. ( Ord. No. NS-3029 , § 1, 11-15-22)
Secs. 2-671—2-699 - Reserved.
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TOPIC
Police Management Promotion Freeze
TITLE
Police Management Promotion Freeze to Affect Right-Sizing Police Staffing and Personnel Budget
RECOMMENDED ACTION
Discuss and direct the City Manager to direct staff to implement a temporary promotion freeze for police management until at least 90 percent of the current vacant police officer positions are filled.
DISCUSSION
Background
From 2016 to present, criminal activity within the City has increased, resulting in the need to increase the number of Santa Ana Police Department (SAPD) patrol officers to discourage such activity and improve call for service times. Members of the City Council have addressed these concerns and authorized an increase in the SAPD budget to add more patrol officers serving the community. Often, the SAPD has continued to operate with a fluctuating deficit of police officers due to unfilled vacancies as a result of increasing transfers, retirements, and promotions from patrol. As of today, there are 31 funded vacancies for police officer.
Increasing Vacancies
A recent list of potential candidates for promotion to Sergeant was compiled, of which two of the candidates were promptly promoted. One patrol officer was recently promoted from an already depleted pool of employees who are required to respond to calls for service and provide direct services to our citizens. Waiting to promote officers until vacancies are filled would have been the more prudent course of action to ensure that the City would not experience any further impact on service time and criminal activity.
Unused Funding
For years, the surplus of General Fund monies programmed for police officers have been used for overtime costs resulting from the high number of police officer vacancies.
While such a practice may benefit the bottom line of City finances, it occurs at the expense (and reduced security) of our residents, business owners, and visitors. Tax dollars should be invested appropriately as budgeted and where it has the most visible impact in our city. Public safety starts with community policing and prioritizing the staffing of police officers, not in-house management roles.
Proposed Freeze on Promotions
The City acknowledges the efforts that the Police Department and the City have done so far to recruit new officers, such as through recruitment fairs, hiring bonuses, and
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8 marketing. The current vacancies are still relatively staggering for a city that has the geographic size and population density of Santa Ana. Priority should be given to filling vacant police officer positions prior to processing any other internal promotions. To promote officers at this time further exacerbates the vacancies within the rank and file. It is proposed that SAPD cease any promotions until at least 90 percent of the current sworn officer vacancies are filled. It is also recommended that the City perform an analysis to determine the appropriate ratio of command staff to rank and file.
EXHIBITS
1. Santa Ana Police Department Organizational Chart (Effective April 1, 2023)
2. List of Currently Assigned Patrol Sergeants and Police Commanders Submitted By: Mayor Amezcua
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SANTA ANA POLICE DEPARTMENT
CHIEF OFPOLICE
DAVIDVALENTIN
LEGAL ADVISOR
Sr. Asst. City Atty. Tamara Bogosian
CHIEF OF STAFF
Sergeant A. Lopez
HonorGuard
SANT A ANA COMMUNITY
Effective April 1, 2023
EXECUTIVEOFFICER
Commander J. Gonzalez
EXECUTIVEASSISTANT
ElizabethPlotnik
TRAINING/HUMANRESOURCES
DIVISION
Commander Lizardi
Risk Management
Recruitment/Backgrounds
Field Training Program
CentennialTrainingCenter
RECORDS DIVISION
Manager Antes
Evidence
Public Records Requests
INFORMATION SERVICES
Manager Duran
METROPOLITANDIVISION
CommanderSorenson
Gang Suppression Unit
MajorEnforcement Team
Court Liaison
CRIMINAL INVESTIGATIONS DIVISION
Commander Weber
Robbery/Assaults
Burglary/Economic Crimes / Auto Theft
SpecialCrimes(Child Abuse, Sexual Assault,
Domestic Violence)
CSI / CrimeAnalysis
INVESTIGATIONS BUREAU
Deputy Chief Sergio Enriquez
PATROL DIVISION
WATCHCOMMANDERS
CommanderRodriguez
Commander Oropeza
Commander Andrade
Commander Ponce De Leon
TRAFFIC DIVISION
Commander Craft
Field Traffic Officers
CollisionInvestigations
Parking Control Program
Traffic EducationProgram
SUPPORT SERVICES
Contractor/VendorLiaison
Facility Inspections
Audit Compliance
Education/Religion Programs
Inmate Counseling Services
JAIL RECORDS
InmateRecords
Registrants
PRISONER TRANSPORT
InmateDiscipline
InmateGrievance
JAIL OPERATIONSDIVISION
Manager Willard
Shift Operations
Facility Security
Inmate Classification
InmateMail
JAILBUREAU
Jail Administrator
Jaime Manriquez
CRIMES AGAINSTPERSONS/SPECIAL
INVESTIGATIONS DIVISION
Commander Elms
Homicide Unit
Career CriminalUnit
Vice/Narcotics/Human Trafficking
Orange County Computer Forensics
FBI Laboratory (OCRCFL)
ADMINISTRATIONBUREAU
Deputy Chief Enrique Esparza
BUDGET DIVISION
Manager Gorospe
Budget/ Fiscal/ CDC
FacilityManagement
Internal Affairs
Public Information Officer – Sgt. M. Lopez
COMMUNICATIONS DIVISION
Manager Mendoza
Dispatch
Telephonic Reporting Unit
NORTH AREA COMMANDER
Commander Viramontes
Special Weapons and Tactics Team
Mounted Enforcement Unit
Canine Unit
FIELD OPERATIONSBUREAU
Assistant Chief Robert Rodriguez
COMMUNITY ENGAGEMENT
Commander Marty
District Policing Liaison Program
Police Athletic & Activity League (PAAL)
Santa Ana Family JusticeCenter
Community Police Academy
Parent /Teen Academies
Chaplain Program
Explorer Program
HOMELAND SECURITY
Commander Moreno
UASI
Emergency Operation Center
Special Events
QOLT – City Wide
Parks
SOUTH AREA COMMANDER
Commander Hernandez
Directed Patrol
Civic Center Patrol
Downtown Business Liaison Unit
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Current List of Sergeants and Commanders – March 2023
SERGEANTS
Patrol Sergeants 23
Training Sergeant 1
Human Resources Sergeant 1
Internal Affairs Sergeants 3
Homicide Sergeant 1
Burglary Sergeant 1
Robbery Sergeant 1
Sex Crimes Sergeant 1
MET Sergeant 1
Gang Sergeant 1
CCU Sergeant 1
UASI Sergeant 1
Chief of Staff Sergeant 1
PIO Sergeant 1
QOLT Sergeant 1
Cannabis Team / Vice
Sergeant 1
Traffic Sergeants 2
K9 Sergeant 1
POA Sergeant 1
TOTAL 44
COMMANDERS
Patrol Watch Commanders 4
Training / HR Commander 1
CAP / Special Investigations Commander 1
Metropolitan Division Commander 1
UASI Commander 1
Executive Officer / IA Commander 1
CID Commander 1
Community Engagement Commander 1
North Area Commander 1
South Area Commander 1
Traffic Commander 1
TOTAL 14
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Housing Authority
santa-ana.org/community-development
Item # 2
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 4, 2023
TOPIC: Housing Authority Annual Plan
AGENDA TITLE:
Public Hearing: Approve the Housing Authority Annual Plan
RECOMMENDED ACTION
1. Conduct a public hearing in consideration of the approval and submission of the Housing Authority Annual Plan to the United States Department of Housing and Urban Development.
2. Adopt a resolution approving the Housing Authority Annual Plan and authorize the Executive Director of the Housing Authority to submit the Annual Plan to the United States Department of Housing and Urban Development.
DISCUSSION
The United States Department of Housing and Urban Development (HUD) requires housing authorities that administer a Housing Choice Voucher (HCV) program to have an Annual Plan for the management and operation of the program. The general purpose of the Annual Plan is to advise HUD, program participants, applicants, and members of the public on the Housing Authority’s policies, programs, operations, and strategies for meeting local housing needs and goals. Specifically, the Annual Plan (Exhibit 1) provides information on the following topics: (1) new activities to be undertaken by the Housing Authority in the next year; (2) findings from the most recent Fiscal Year audit; and (3) annual progress the Housing Authority has made in meeting the goals and objectives described in the Five-Year Plan for FY 2020-2025. This Annual Plan is for the fourth year of the Five Year Plan for FY 2020-2025.
As required by HUD, three ad hoc Resident Advisory Board meetings were held on February 16, 2023 with HCV participants who receive housing assistance from the Housing Authority. The meetings were conducted in three languages: English, Spanish, and Vietnamese. All active participants in the HCV Program were mailed an invitation to participate on the Resident Advisory Board and the Board provided input for the development of the Annual Plan. The comments from the Resident Advisory Board were incorporated into the Annual Plan. The Santa Ana Housing Authority (SAHA) also conducted a survey of all HCV participants. The survey was mailed to all active HCV participants to complete.
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Housing Authority Annual Plan
April 4, 2023
3 3
4 0
Staff analyzed all of the recommendations from the Resident Advisory Board and survey responses by doing the following: (1) considering the feasibility of each recommendation; (2) discussing as a team the opportunity for the SAHA to implement each recommendation; and (3) making a determination on which recommendation(s) could be implemented or considered for future implementation. All of the recommendations were taken into consideration by staff and incorporated into the Annual Plan.
On February 16, 2023, a legal notice was published in the Orange County Register, Nguoi Viet and La Opinión advising the public that a draft of the Annual Plan was available for public review and comment and a public hearing would be held on April 4, 2023. The Annual Plan was also made available on the Housing Authority’s website and in the Housing Authority lobby. HUD federal regulations requires a 45-day public comment period and the public comment period ends on April 1, 2023. All public comments received will be included in the Annual Plan submitted to HUD.
FISCAL IMPACT
There is no fiscal impact associated with this action
EXHIBIT(S)
1. Housing Authority Annual Plan
2. Resolution
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager
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Streamlined Annual
PHA Plan
(HCV Only PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 03/31/2024
Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, including changes to these policies, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. The Form HUD-50075-HCV is to be completed annually by HCV-Only PHAs. PHAs that meet the definition of a Standard PHA, Troubled PHA, High Performer PHA, Small PHA, or Qualified PHA do not need to submit this form. Where applicable, separate Annual PHA Plan forms are available for each of these types of PHAs.
Definitions.
(1) High-Performer PHA – A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments if administering both programs, or PHAS if only administering public housing. (2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceed 550.
(3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment and does not own or manage public housing.
(4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceed 550, and that was designated as a standard performer in the most recent PHAS and SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined and is not PHAS or SEMAP troubled.
A. PHA Information.
A.1 PHA Name: Housing Authority of the City of Santa Ana PHA Code: CA093
PHA Plan for Fiscal Year Beginning: (MM/YYYY): 07/2023 PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Housing Choice Vouchers (HCVs) 3,088
PHA Plan Submission Type: Annual Submission Revised Annual Submission Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.
A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at the main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website.
PHA Consortia: (Check box if submitting a joint Plan and complete table below) Participating PHAs PHA Code Program(s) in the Consortia Program(s) not in the Consortia No. of Units in Each Program
Lead HA:
EXHIBIT 1
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B.
Plan Elements.
B.1
Revision of Existing PHA Plan Elements.
a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission?
Y N
Statement of Housing Needs and Strategy for Addressing Housing Needs.
Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.
Financial Resources.
Rent Determination.
Operation and Management.
Informal Review and Hearing Procedures.
Homeownership Programs.
Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements.
Substantial Deviation.
Significant Amendment/Modification.
(b) If the PHA answered yes for any element, describe the revisions for each element(s):
B.2
New Activities. – Not Applicable
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B.3
Progress Report.
Provide a description of the PHA’s progress in meeting its Mission and Goals described in its 5-Year PHA Plan.
Goal # 1: Fully utilize all funding provided by HUD and apply for additional funding to serve the most vulnerable members of our community.
Objective # 1: Utilize 100% of the Annual Budget Authority provided by HUD for each CY. SAHA utilized 103% of our Annual Budget Authority provided by HUD for CY 2022.
Objective # 2: Apply for new funding opportunities for additional vouchers. In September 2022, SAHA received an award of thirty-nine (39) new Housing Choice Vouchers awarded under the Consolidated Appropriations Act 2022 (P.L. 117-103).
In September 2022, SAHA received an award of twenty-five (25) new Foster Youth to Independence vouchers awarded under the requirements of Notice PIH 2020-28, amended by Notice PIH 2021-26. In July 2022, SAHA received an award of $115,500 in Extraordinary Administrative Fee Funding to lease-up Mainstream Program vouchers.
Goal # 2: Expand participation in the Family Self-Sufficiency Program for families to use as a platform to obtain self-sufficiency and independence from our assistance.
Objective # 1: Expand the number of active participants in the Family Self-Sufficiency Program. The number of active participants in the Family Self-Sufficiency Program decreased from 106 families enrolled in January 2022 to 93 families enrolled in January 2023. This is because in December 2022 twelve (12) new families completed their Contracts of Participation and graduated from the Program. These twelve graduates received the money they each saved in their escrow accounts and a total of $200,877.41 was awarded in escrow savings. The number of mandatory slots for SAHA decreased from 59 total mandatory slots to 52. In addition, the percent of families enrolled over mandatory slots is equal to 179%, and 77% of families have an escrow account balance in the program.
SAHA sent a monthly electronic Family Self-Sufficiency Program newsletter to our participants who have provided us with their e-mail addresses. Each newsletter features a Story of Success for a family who is participating in the program. In addition, SAHA also provided an annual calendar to all of our participants with a Story of Success for each month.
Objective # 2: Assist Family Self-Sufficiency Program participants to become self-sufficient and graduate from the program. During this Fiscal Year, twelve (12) participants graduated from the Family Self-Sufficiency Program.
Goal # 3: Ensure the accuracy, integrity and compliance of all voucher program operations.
Objective # 1: Retain High Performer SEMAP status.
SAHA was certified as a High Performer for FY 21-22. The final SEMAP score for the fiscal year ending 6/30/2022 is 100. SAHA audited a total of 372 files under SEMAP Indicator # 3, even though the minimum sample size required by HUD was only 35 files. This is equal to ten times the number of files required to be audited by HUD. For SEMAP Indicator # 5, SAHA conducted a total of 69 quality control inspections even though the minimum sample size required by HUD was only 34 quality control inspections. This is two times the number of inspections required to be audited by HUD.
Goal # 4: Increase assisted housing choices by providing quality customer service to existing landlords and conducting outreach to new landlords.
Objective # 1: Communicate on a regular basis with active landlords by providing information on key program updates. SAHA sent a monthly electronic Landlord Newsletter to our active landlords. Each newsletter provided key program updates and information for landlords.
Objective # 2: Maintain active participation in the Orange County Apartment Association and attend local events to promote participation in the program.
SAHA renewed our membership with the Orange County Apartment Association.
Goal # 5: Provide equal opportunity, affirmatively further fair housing and provide regular training on fair housing for staff, owners and participants.
Objective # 1: Provide an annual mandatory training for all Housing Authority staff. On August 18, 2022, SAHA held an annual Fair Housing Training for all Housing Division employees. This annual training is required for all employees.
Objective # 2: Provide information on fair housing to owners and participants. SAHA provided information on fair housing to owners and participants.
Goal # 6: Provide information on the Violence Against Women Act (VAWA) of 2013 to active participants and owners to ensure protection for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking. SAHA provided information on VAWA to all program applicants, participants and landlords.
B.4
Capital Improvements. – Not Applicable
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B.5
Most Recent Fiscal Year Audit.
(a) Were there any findings in the most recent FY Audit?
Y N N/A
(b) If yes, please describe:
C. Other Document and/or Certification Requirements.
C.1
Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) have comments to the PHA Plan?
Y N
(b) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations.
Three Resident Advisory Board meetings were held on February 16, 2023. The meetings were conducted in three languages: English, Spanish, and Vietnamese. All active participants were mailed an invitation to participate on the Resident Advisory Board and the Board members who attended provided input for the development of the Annual Plan. Please see attachment for RAB Comments.
SAHA also conducted a survey of all active HCV participants. The survey was mailed and e-mailed to all active HCV participants with a link to the survey.
Staff analyzed all of the recommendations and comments from the Resident Advisory Board and survey responses by: 1) considering the feasibility of each recommendation; 2) discussing as a team the opportunity for SAHA to implement each recommendation; and 3) making a determination on which recommendation(s) could be implemented or considered for future implementation. All of the recommendations were taken into consideration by the Housing Authority.
C.2
Certification by State or Local Officials.
Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan.
C.3
Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan.
Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed, must be submitted by the PHA as an electronic attachment to the PHA Plan.
C.4
Challenged Elements. If any element of the PHA Plan is challenged, a PHA must include such information as an attachment with a description of any challenges to Plan elements, the source of the challenge, and the PHA’s response to the public. (a) Did the public challenge any elements of the Plan?
Y N
If yes, include Challenged Elements.
D.
Affirmatively Furthering Fair Housing (AFFH).
D.1
Affirmatively Furthering Fair Housing (AFFH).
Provide a statement of the PHA’s strategies and actions to achieve fair housing goals outlined in an accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5). Use the chart provided below. (PHAs should add as many goals as necessary to overcome fair housing issues and contributing factors.) Until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this chart. The PHA will fulfill, nevertheless, the requirements at 24 CFR § 903.7(o) enacted prior to August 17, 2015. See Instructions for further detail on completing this item.
EXHIBIT 1
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Instructions for Preparation of Form HUD-50075-HCV
Annual PHA Plan for HCV-Only PHAs
___________________________________________________________________________
A. PHA Information. All PHAs must complete this section. (24 CFR §903.4)
A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), Number of Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed PHA Plan.
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR §943.128(a)) Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal
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B. Plan Elements. All PHAs must complete this section. (24 CFR §903.11(c)(3))
B.1 Revision of Existing PHA Plan Elements. PHAs must:
Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the “yes” box. If an element has not been revised, mark “no."
Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income and extremely low-income families and a brief description of the PHA’s strategy for addressing the housing needs of families who reside in the jurisdiction served by the PHA and other families who are on the Section 8 tenant-based assistance waiting lists. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income); (ii) elderly families (iii) households with individuals with disabilities, and households of various races and ethnic groups residing in the jurisdiction or on the public housing and Section 8 tenant- based assistance waiting lists. The statement of housing needs shall be based on information provided by the applicable Consolidated Plan, information provided by HUD, and generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Once the PHA has submitted an Assessment of Fair Housing (AFH), which includes an assessment of disproportionate housing needs in accordance with 24 CFR 5.154(d)(2)(iv), information on households with individuals with disabilities and households of various races and ethnic groups residing in the jurisdiction or on the waiting lists no longer needs to be included in the Statement of Housing Needs and Strategy for Addressing Housing Needs. (24 CFR § 903.7(a)).
The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. (24 CFR §903.7(a)(2)(i)) Provide a description of the ways in which the PHA intends, to the maximum extent practicable, to address those housing needs in the upcoming year and the PHA’s reasons for choosing its strategy. (24 CFR §903.7(a)(2)(ii))
Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. A statement of the PHA’s policies that govern resident or tenant eligibility, selection and admission including admission preferences for HCV. (24 CFR §903.7(b))
Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA’s anticipated resources, such as PHA HCV funding and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support tenant-based assistance. The statement also should include the non-Federal sources of funds supporting each Federal program, and state the planned use for the resources. (24 CFR §903.7(c))
Rent Determination. A statement of the policies of the PHA governing rental contributions of families receiving tenant-based assistance, discretionary minimum tenant rents, and payment standard policies. (24 CFR §903.7(d))
Operation and Management. A statement that includes a description of PHA management organization, and a listing of the programs administered by the PHA. (24 CFR §903.7(e)).
Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its applicants. (24 CFR §903.7(f))
Homeownership Programs. A statement describing any homeownership programs (including project number and unit count) administered by the agency under section 8y of the 1937 Act, or for which the PHA has applied or will apply for approval. (24 CFR §903.7(k))
Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. A description of any PHA programs relating to services and amenities coordinated, promoted, or provided by the PHA for assisted families, including those resulting from the PHA’s partnership with other entities, for the enhancement of the economic and social self-sufficiency of assisted families, including programs provided or offered as a result of the PHA’s partnerships with other entities, and activities subject to Section 3 of the Housing and Community Development Act of 1968 (24 CFR Part 135) and under requirements for the Family Self-Sufficiency Program and others. Include the program’s size (including required and actual size of the FSS program) and means of allocating assistance to households. (24 CFR §903.7(l)(i)) Describe how the PHA will comply with the requirements of section 12(c) and (d) of the 1937 Act that relate to treatment of income changes resulting from welfare program requirements. (24 CFR §903.7(l)(iii)).
Substantial Deviation. PHA must provide its criteria for determining a “substantial deviation” to its 5-Year Plan. (24 CFR §903.7(r)(2)(i))
Significant Amendment/Modification. PHA must provide its criteria for determining a “Significant Amendment or Modification” to its 5-Year and Annual Plan.
If any boxes are marked “yes”, describe the revision(s) to those element(s) in the space provided.
B.2 New Activities. This section refers to new capital activities which is not applicable for HCV-Only PHAs.
B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA’s progress in meeting the mission and goals described in the 5-Year PHA Plan. (24 CFR §903.11(c)(3), 24 CFR §903.7(r)(1))
B.4 Capital Improvements. This section refers to PHAs that receive funding from the Capital Fund Program (CFP) which is not applicable for HCV-Only PHAs
B.5 Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark “yes” and describe those findings in the space provided. (24 CFR §903.7(p))
C. Other Document and/or Certification Requirements.
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C.1 Resident Advisory Board (RAB) comments. If the RAB had comments on the annual plan, mark “yes,” submit the comments as an attachment to the Plan and describe the analysis of the comments and the PHA’s decision made on these recommendations. (24 CFR §903.13(c), 24 CFR §903.19)
C.2 Certification by State of Local Officials. Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR §903.15). Note: A PHA may request to change its fiscal year to better coordinate its planning with planning done under the Consolidated Plan process by State or local officials as applicable.
C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. This requirement is satisfied by completing and submitting form HUD-50077 ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed.
Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed must be submitted by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered in compliance with the certification requirement to affirmatively further fair housing if the PHA fulfills the requirements of §§ 903.7(o)(1) and 903.15(d) and: (i) examines its programs or proposed programs; (ii) identifies any fair housing issues and contributing factors within those programs, in accordance with 24 CFR 5.154; or 24 CFR 5.160(a)(3) as applicable (iii) specifies actions and strategies designed to address contributing factors, related fair housing issues, and goals in the applicable Assessment of Fair Housing consistent with 24 CFR 5.154 in a reasonable manner in view of the resources available; (iv) works with jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement; (v) operates programs in a manner consistent with any applicable consolidated plan under 24 CFR part 91, and with any order or agreement, to comply with the authorities specified in paragraph (o)(1) of this section; (vi) complies with any contribution or consultation requirement with respect to any applicable AFH, in accordance with 24 CFR 5.150 through 5.180; (vii) maintains records reflecting these analyses, actions, and the results of these actions; and (viii) takes steps acceptable to HUD to remedy known fair housing or civil rights violations. impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local jurisdiction to implement any of the jurisdiction’s initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any applicable Consolidated Plan for its jurisdiction. (24 CFR §903.7(o)).
C.4 Challenged Elements. If any element of the Annual PHA Plan or 5-Year PHA Plan is challenged, a PHA must include such information as an attachment to the Annual PHA Plan or 5-Year PHA Plan with a description of any challenges to Plan elements, the source of the challenge, and the PHA’s response to the public.
D. Affirmatively Furthering Fair Housing (AFFH).
D.1 Affirmatively Furthering Fair Housing. The PHA will use the answer blocks in item D.1 to provide a statement of its strategies and actions to implement each fair housing goal outlined in its accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5) that states, in relevant part: “To implement goals and priorities in an AFH, strategies and actions shall be included in program participants' … PHA Plans (including any plans incorporated therein) …. Strategies and actions must affirmatively further fair housing ….” Use the chart provided to specify each fair housing goal from the PHA’s AFH for which the PHA is the responsible program participant – whether the AFH was prepared solely by the PHA, jointly with one or more other PHAs, or in collaboration with a state or local jurisdiction – and specify the fair housing strategies and actions to be implemented by the PHA during the period covered by this PHA Plan. If there are more than three fair housing goals, add answer blocks as necessary.
Until such time as the PHA is required to submit an AFH, the PHA will not have to complete section D., nevertheless, the PHA will address its obligation to affirmatively further fair housing in part by fulfilling the requirements at 24 CFR 903.7(o)(3) enacted prior to August 17, 2015, which means that it examines its own programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement; and maintain records reflecting these analyses and actions. Furthermore, under Section 5A(d)(15) of the U.S. Housing Act of 1937, as amended, a PHA must submit a civil rights certification with its Annual PHA Plan, which is described at 24 CFR 903.7(o)(1) except for qualified PHAs who submit the Form HUD-50077-CR as a standalone document.
This information collection is authorized by Section 511 of the Q uality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced the Annual PHA Plan. The Annual PHA Plan provides a ready source for interested parties to locate basic PHA policies, ru les, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and member s of the public for serving the needs of low- income, very low- income, and extremely low- income families.
Public reporting burden for this information collection is estimated to average 6.02 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collect ion of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality EXHIBIT 1
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Resident Advisory Board Meetings
Date: Thursday, February 16th, 2023
Time: 2:00PM — 3:00PM
Location: Santa Ana Housing Authority
20 Civic Center Plaza
Santa Ana, CA 92701
Take A Survey!
Scan the QR Code to the right
or go to:
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r/5HBG3TN
EXHIBIT 1
City Council
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10 4/4/2023
Reuniones del Consejo Asesor de Residentes
Fecha: Jueves, 16 de febrero del 2023
Hora: 2:00PM a 3:00PM
Lugar: Autoridad de Vivienda de Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
¡Tome una encuesta!
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la derecha o visite:
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EXHIBIT 1
City Council
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11 4/4/2023
Cơ Quan Quản Lý Nhà Ở Santa Ana
Kế Hoạch Hàng Năm
Cơ Quan Quản Lý Nhà Ở Thành Phố Santa Ana đang chuẩn bị Kế Hoạch Hàng Năm cho năm tài chánh 2023—2024 để trình lên Bộ Phát Triển Nhà và Đô Thị Hoa Kỳ. Những người tham gia Chương trình Phiếu Chọn Nhà được mời tham dự Cuộc Họp của Ban Cố Vấn Cư Dân và/hoặc hoàn thành một cuộc khảo sát ngắn (xem Mã QR hoặc liên kết bên dưới) để hỗ trợ và đưa ra các đề nghị liên quan đến việc phát triển Kế Hoạch Hàng Năm.
Các Cuộc Họp của Ban Cố Vấn Cư Dân
Ngày: Thứ Năm, ngày 16 tháng 2, 2023
Giờ: 2:00 chiều — 3:00 chiều
Địa điểm: Cơ Quan Quản Lý Nhà Ở Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
NẾU QUÝ VỊ MUỐN THAM GIA CUỘC HỌP NÀY, XIN VUI LÒNG
TRẢ LỜI BẰNG CÁCH GỌI SỐ (714) 667-2269. ĐÂY SẼ LÀ MỘT CUỘC HỌP TRỰC TIẾP
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EXHIBIT 1
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The Housing Authority of the City of Santa Ana is
preparing our Annual Plan for FY 2023-2024 to
submit to the U.S. Department of Housing and
Urban Development. We want your input and
feedback to help us develop our Annual Plan.
Discussion topics will include: housing needs;
tenant eligibility, selection and admissions;
housing authority financial resources; rent
determination policies and Payment Standards;
PHA grievance procedures; family self-
sufficiency; and other important issues pertaining
to the management and administration of our
community’s program.
FECHA, HORA Y LUGAR DE LA REUNIÓN:
FFEECCHHAA:: JJUUEEVVEESS,, 1166 DDEE FFEEBBRREERROO DDEELL 22002233 HHOORRAA:: 22::0000PPMM AA 33::0000PPMM LLUUGGAARR:: SSAANNTTAA AANNAA HHOOUUSSIINNGG AAUUTTHHOORRIITTYY 2200 CCIIVVIICC CCEENNTTEERR PPLLAAZZAA
SSAANNTTAA AANNAA,, CCAA 9922770011
SI DESEA PARTICIPAR EN ESTA REUNIÓN, FAVOR DE
CONFIRMAR SU ASISTENCIA LLAMANDO AL
(714) 667-2269. ESTA REUNIÓN SERÁ EN PERSONA.
HABRÁ REUNIONES DISPONIBLES EN INGLÉS,
ESPAÑOL Y VIETNAMITA.
La Autoridad de Vivienda de la Ciudad de Santa Ana está preparando el Plan Anual para el año fiscal AF 2023-2024 para presentarlo al Departamento de Vivienda y Desarrollo Urbano de EE.UU. Queremos su opinión y comentarios
para ayudarnos a desarrollar nuestro Plan Anual. Los temas de conversación incluirán: necesidades de vivienda;
elegibilidad, selección y admisión de inquilinos; recurso s financieros de la Autoridad de Vivienda; normas de
determinación de la renta y estándares de pago; procedi- mientos de reclamación de la PHA; autosuficiencia familiar y otros asuntos importantes relacionados con la gestión y administración del programa de nuestra comunidad.
EXHIBIT 1
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MMEEEETTIINNGG DDAATTEE,, TTIIMMEE,, AANNDD
LLOOCCAATTIIOONN::
DDAATTEE:: TTHHUURRSSDDAAYY,, FFEEBBRRUUAARRYY 1166TTHH,, 22002233 TTIIMMEE:: 22::0000PPMM —— 33::0000PPMM LLOOCCAATTIIOONN:: SSAANNTTAA AANNAA HHOOUUSSIINNGG AAUUTTHHOORRIITTYY 2200 CCIIVVIICC CCEENNTTEERR PPLLAAZZAA
SSAANNTTAA AANNAA,, CCAA 9922770011
IIFF YYOOUU WWOOUULLDD LLIIKKEE TTOO PPAARRTTIICCIIPPAATTEE IINN
TTHHIISS MMEEEETTIINNGG,, PPLLEEAASSEE RRSSVVPP BBYY CCAALLLLIINNGG ((771144)) 666677--22226699.. TTHHIISS MMEEEETTIINNGG WWIILLLL BBEE IINN--PPEERRSSOONN.. EENNGGLLIISSHH,, SSPPAANNIISSHH
AANNDD VVIIEETTNNAAMMEESSEE MMEEEETTIINNGGSS WWIILLLL BBEE AAVVAAIILLAABBLLEE..
The Housing Authority of the City of Santa Ana is
preparing our Annual Plan for FY 2023—2024 to
submit to the U.S. Department of Housing and
Urban Development. We want your input and
feedback to help us develop our Annual Plan.
Discussion topics will include: housing needs;
tenant eligibility, selection and admissions;
housing authority financial resources; rent
determination policies and Payment Standards;
PHA grievance procedures; family self-
sufficiency; and other important issues pertaining
to the management and administration of our
community’s program.
NNGGÀÀYY,, GGIIỜỜ VVÀÀ ĐĐỊỊAA ĐĐIIỂỂMM HHỌỌPP::
NNGGÀÀYY:: TTHHỨỨ NNĂĂMM,, NNGGÀÀYY 1166 TTHHÁÁNNGG 22,, 22002233 GGIIỜỜ:: 22::0000 CCHHIIỀỀUU —— 33::0000 CCHHIIỀỀUU ĐĐỊỊAA ĐĐIIỂỂMM:: CCƠƠ QQUUAANN QQUUẢẢNN LLÝÝ NNHHÀÀ ỞỞ SSAANNTTAA AANNAA 2200 CCIIVVIICC CCEENNTTEERR PPLLAAZZAA
SSAANNTTAA AANNAA,, CCAA 9922770011
NNẾẾUU QQUUÝÝ VVỊỊ MMUUỐỐNN TTHHAAMM GGIIAA CCUUỘỘCC HHỌỌPP NNÀÀYY,, XXIINN VVUUII LLÒÒNNGG TTRRẢẢ LLỜỜII BBẰẰNNGG CCÁÁCCHH GGỌỌII SSỐỐ ((771144)) 666677--22226699.. ĐĐÂÂYY LLÀÀ MMỘỘTT CCUUỘỘCC HHỌỌPP TTRRỰỰCC TTIIẾẾPP.. SSẼẼ CCÓÓ CCÁÁCC CCUUỘỘCC HHỌỌPP BBẰẰNNGG TTIIẾẾNNGG AANNHH,, TTIIẾẾNNGG TTÂÂYY BBAANN NNHHAA VVÀÀ TTIIẾẾNNGG VVIIỆỆTT..
Cơ Quan Quản Lý Nhà Ở Thành Phố Santa Ana
đang chuẩn bị Kế Hoạch Hàng Năm cho năm tài
chánh 2023—2024 để trình lên Bộ Phát Triển Nhà
và Đô Thị Hoa Kỳ. Chúng tôi muốn ghi nhận phản
hồi của quý vị để giúp chúng tôi phát triển Kế
Hoạch Hàng Năm của chúng tôi. Các chủ đề thảo
luận sẽ bao gồm: nhu cầu nhà ở; tính đủ điều kiện
của người thuê, lựa chọn và chấp nhận; nguồn hỗ
trợ tài chánh của cơ quan quản lý nhà ở; chính
sách xác định tiền thuê nhà và Tiêu Chuẩn Thanh
Toán; thủ tục khiếu nại PHA; gia đình tự túc; và các
vấn đề quan trọng khác liên quan đến việc quản lý
và điều hành chương trình của cộng đồng chúng ta.
EXHIBIT 1
City Council
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14 4/4/2023
CITY OF SANTA ANA
SANTA ANA HOUSING AUTHORITY
20 Civic Center Plaza ● P.O. Box 22030
Santa Ana, California 92702
(714) 667-2200
www.santa-ana.org
Resident Advisory Board Meeting Agenda
February 16, 2023
I. Welcome and Introductions
II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13)
III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan
Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7)
b. Housing Needs and Strategy for Addressing Housing Needs ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________
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d. Rent Determination Policies
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ e. Operation and Management
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ f. Grievance Procedures
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ g. Housing Plus Program
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ h. Progress in Meeting Mission and Goals
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ i. Other Recommendations Not Listed Above
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ EXHIBIT 1
City Council
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16 4/4/2023
CITY OF SANTA ANA
SANTA ANA HOUSING AUTHORITY
20 Civic Center Plaza ● P.O. Box 22030
Santa Ana, California 92702
(714) 667-2200
www.santa-ana.org
Resident Advisory Board Meeting Agenda
February 16, 2023
I. Welcome and Introductions
II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13)
III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan
Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7)
b. Housing Needs and Strategy for Addressing Housing Needs (Necesidades de vivienda y estrategia para abordar las necesidades de vivienda) ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures
(Políticas de elegibilidad, selección y admisión, incluidos los procedimientos de desconcentración y lista de espera)
______________________________________________________________ ______________________________________________________________ EXHIBIT 1
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______________________________________________________________ ______________________________________________________________ d. Rent Determination Policies
(Políticas de determinación de renta)
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ e. Operation and Management
(Operación y Administración)
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ f. Grievance Procedures
(Procedimientos de quejas)
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ g. Housing Plus Program
(Programa Housing Plus)
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ h. Progress in Meeting Mission and Goals
(Progreso en el cumplimiento de la misión y los objetivos) ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ EXHIBIT 1
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i. Other Recommendations Not Listed Above
(Otras recomendaciones no mencionadas arriba)
______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ EXHIBIT 1
City Council
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CITY OF SANTA ANA
SANTA ANA HOUSING AUTHORITY
20 Civic Center Plaza ● P.O. Box 22030
Santa Ana, California 92702
(714) 667-2200
www.santa-ana.org
Resident Advisory Board Meeting Agenda
February 16, 2023
I. Welcome and Introductions
II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13)
III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan
Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7)
b. Housing Needs and Strategy for Addressing Housing Needs Nhu cầu nhà ở và chiến lược giải quyết những nhu cầu này ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures
Tính Đủ Điều Kiện, Chính Sách L ựa Chọn và Ch ấp Nhận, bao gồm Thủ Tục Giải Tán và Danh Sách Chờ
___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
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d. Rent Determination Policies
Qui lệ về cách xác định tiền thuê nhà
___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ e. Operation and Management
Hoạt Động và Quản Lý
___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ f. Grievance Procedures
Thủ tục khiếu nại
___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ g. Housing Plus Program
Chương Trình Housing Plus
___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ h. Progress in Meeting Mission and Goals
Những điều đạt được trong việc thực hiện Các Nhiệm vụ và Mục tiêu ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
EXHIBIT 1
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i. Other Recommendations Not Listed Above
Những Ý Kìến khác không được nêu ở trên
___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ EXHIBIT 1
City Council
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22 4/4/2023
CITY OF SANTA ANA
SANTA ANA HOUSING AUTHORITY
20 Civic Center Plaza ● P.O. Box 22030
Santa Ana, California 92702
(714) 667-2200
www.santa-ana.org
Questions for Resident Advisory Board Meeting
Questions to Guide Recommendations/Discussion by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7)
I. Housing Needs and Strategy for Addressing Housing Needs a. What are your housing needs and what would you rank as your top three housing needs?
b. What recommendations do you have to more effectively address your housing needs?
c. As the largest housing assistance provider in our community, what do you think SAHA should do to address the housing needs in our community? d. What other strategies do you recommend to address your housing needs?
II. Eligibility, Selection and Admissions Policies, including Deconcentrat ion and Waiting List Procedures
a. What recommendations do you have to change or improve our Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures?
III. Rent Determination Policies
a. What recommendations do you have to change or improve our Rent Determination Policies?
b. We currently use AffordableHousing.com to determine the rent reasonableness of our contract rent requests. Do you think this system is working well for our community?
IV. Operation and Management
a. What recommendations do you have to change or improve our Operation and Management?
b. In November 2015, we established a new Quality Control Program where we review 6 files per Housing Specialist and 6 inspections per Housing Inspector EXHIBIT 1
City Council
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on a monthly basis in order to identify common errors in our casework and inspections, provide training and support to reduce errors, and generally improve the accuracy and integrity of the administration of our assistance. How is this Quality Control Program working for you?
c. In November 2015, we also began e -mailing a monthly landlord newsletter to our landlords to improve communication and customer service for our landlords in order to encourage more landlords to make their units available for our program. We also send a monthly Housing Plus Program newsletter. What do you think of this change? Would you be interested in receiving a monthly electronic newsletter by e-mail?
d. What else can we do to improve our Operation and Management?
V. Grievance Procedures
a. What recommendations do you have to change or improve our Grievance Procedures?
b. How can we support more of our assisted -families to abide by their family obligations?
VI. Housing Plus Program (aka Family Self-Sufficiency Program) a. What recommendations do you have to change or improve our Housing Plus Program (also known as the Family Self-Sufficiency Program)? b. What recommendations do you have to get more families to join the Housing Plus Program?
c. What recommendations do you have to encourage more assisted -families to use our assistance as a platform to obtain self-sufficiency?
VII. Progress in Meeting Mission and Goals
a. Are we making progress in meeting our mission and goals? b. How can we improve our progress to fulfill our mission?
VIII. Other Recommendations Not Listed Above
a. Do you have any other recommendations to improve our program and services for you, our landlords, and our community?
EXHIBIT 1
City Council
2 –
24 4/4/2023
CITY OF SANTA ANA
SANTA ANA HOUSING AUTHORITY
20 Civic Center Plaza ● P.O. Box 22030
Santa Ana, California 92702
www.santa-ana.org
Questions for Resident Advisory Board Meeting
Questions to Guide Recommendations/Discussion by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7)
I. Housing Needs and Strategy for Addressing Housing Needs (Necesidades de vivienda y estrategia para abordar las necesidades de vivienda)
a. What are your housing needs and what would you rank as your top three housing needs? (¿Cuáles son sus necesidades de vivienda y cuales calificaría como sus tres necesidades principales de vivienda? )
b. What recommendations do you have to more effectively address your housing needs? (¿Que recomendaciones tiene para abordar con mayor eficiencia sus necesidades de vivienda?)
c. As the largest housing assistance provider in our community, what do you think SAHA should do to address the housing needs in our community? (Como el mayor proveedor de asistencia de vivienda en nuestra comunidad, ¿qué cree que debería hacer SAHA para abordar las necesidades de vivienda en nuestra comunidad?)
d. What other strategies do you recommend to address your housing needs? (¿Que otras estrategias recomienda para abordar sus necesidades de vivienda?)
II. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures (Políticas de elegibilidad, selección y admisión, incluidos los procedimientos de desconcentración y lista de espera)
a. What recommendations do you have to change or improve our Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures? (¿Qué recomendaciones tiene para cambiar o mejorar nuestras políticas de elegibilidad, selección y admisión incluidos los procedimientos de desconcentración y lista de espera? )
EXHIBIT 1
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III. Rent Determination Policies (Políticas de determinación de renta) a. What recommendations do you have to change or improve our Rent Determination Policies? (¿Qué recomendaciones tiene para cambiar o mejorar nuestras políticas de determinación de renta?)
b. We currently use AffordableHousing.com to determine the rent reasonableness of our contract rent requests. Do you think this system is working well for our community? (Actualmente utilizamos AffordableHousing.com para determinar la razonabilidad de la renta de nuestras solicitudes de renta por contrato. ¿Cree que este sistema está funcionando bien para nuestra comunidad? )
IV. Operation and Management (Operación y Administración) a. What recommendations do you have to change or improve our Operation and Management? (¿Qué recomendaciones tiene para cambiar o mejorar nuestra Operación y Administración?)
b. In November 2015, we established a new Quality Control Program where we review 6 files per Housing Specialist and 6 inspections per Housing Inspector on a monthly basis in order to identify common errors in our casework and inspections, provide training and support to reduce errors, and generally improve the accuracy and integrity of the administration of our assistance. How is this Quality Control Program working for you? (En noviembre de l 2015, establecimos un nuevo programa de control de calidad en el que revisamos 6 archivos por especialista en vivienda y 6 inspecciones por inspector de vivienda mensualmente para identificar errores comunes en nuestros archivos e inspeccio- nes, proporcionar entrenamiento y apoyo para reducir errores, y mejorar general- mente la exactitud e integridad de la administración de nuestra asistencia. ¿Cómo ha resultado este programa de control de calidad para usted? ) c. In November 2015, we also began e -mailing a monthly landlord newsletter to our landlords to improve communication and customer service for our landlords in order to encourage more landlords to make their units available for our program.
We also send a monthly Housing Plus Program newsletter. What do you think of this change? Would you be interested in receiving a monthly electronic newsletter by e-mail? (En noviembre del 2015, también comenzamos a enviar un boletín mensual de propietarios a los propietarios para mejorar la comunicación y el servicio de los propietarios con el fin de alentar a m ás propietarios a poner sus unidades a disposición para nuestro programa.
También enviamos un boletín mensual del programa Housing Plus, ¿qué le parece este cambio? ¿Estaría interesado /a en recibir un boletín electrónico mensual por correo electrónico?)
d. What else can we do to improve our Operation and Management? (¿Qué más podemos hacer para mejorar nuestras operaciones y administración?)
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V. Grievance Procedures (Procedimientos de quejas)
a. What recommendations do you have to change or improve our Grievance Procedures? (¿Qué recomendaciones tiene para cambiar o mejorar nuestros procedimientos de quejas?)
b. How can we support more of our assisted -families to abide by their family obligations? (¿Cómo podemos apoyar a más de nuestras familias asistidas para que cumplan con sus obli gaciones familiares?
VI. Housing Plus Program (aka Family Self-Sufficiency Program) (Programa Housing Plus, conocido como el Programa de Autosuficiencia Familiar ) a. What recommendations do you have to change or improve our Housing Plus Program (also known as the Family Self -Sufficiency Program) ? (¿Qué recomendaciones tiene para cambiar o mejorar nuestro Programa Housing Plus, conocido como Programa de Autosuficiencia Familiar ?) b. What recommendations do you have to get more families to join the H ousing Plus Program? (¿Qué recomendaciones tiene para que más familias participen en el programa Housing Plus? )
c. What recommendations do you have to encourage more assisted -families to use our assistance as a platform to obtain self -sufficiency? (¿Qué recomenda- ciones tiene para alentar a más familias asistida s a utilizar nuestra asistencia como plataforma para obtener su autosuficiencia?)
VII. Progress in Meeting Mission and Goals (Progreso en el cumplimiento de la misión y los objetivos)
a. Are we making progress in meeting our mission and goals? (¿Estamos progresando en el cumplimiento de nuestra misión y objetivos?) b. How can we improve our progress to fulfill our mission? (¿Cómo podemos mejorar nuestro progreso para cumplir nuestra misión? )
VIII. Other Recommendations Not Listed Above (Otras recomendaciones no mencionadas arriba)
a. Do you have any other recommendations to improve our program and services for you, our landlords, and our community? (¿Tiene alguna otra recomendación para mejorar nuestro progr ama y servicios para usted, los propietarios y nuestra comunidad?)
EXHIBIT 1
City Council
2 –
27 4/4/2023
CITY OF SANTA ANA
SANTA ANA HOUSING AUTHORITY
20 Civic Center Plaza ● P.O. Box 22030
Santa Ana, California 92702
(714) 667-2200
www.santa-ana.org
Questions for Resident Advisory Board Meeting
Questions to Guide Recommendations/Discussion by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7)
I. Housing Needs and Strategy for Addressing Housing Needs a. What are your housing needs and what would you rank as your top three housing needs?
Hãy cho bi ết nhu cầu nhà ở của quý vị và xếp hạng 3 nhu cầu quan trọng nhất đối với quý vị?
b. What recommendations do you have to more effectively address your housing needs?
Quý vị có ý kiến gì để giải quyết nhu cầu nhà ở của mình hiệu quả hơn không? c. As the largest housing assistance provider in our community, what do you think SAHA should do to address the housing needs in our community? Là nhà cung cấp hỗ trợ nhà ở lớn nhất trong cộng đồng của chúng ta, quý vị nghĩ SAHA nên làm gì để giải quyết những nhu cầu nhà ở trong cộng đồng của chúng ta? d. What other strategies do you recommend to address your housing needs? Quý vị có những ý kiến nào khác giúp đáp ứng nhu cầu nhà ở của quý vị?
II. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures
a. What recommendations do you have to change or improve our Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures? Quý vị có những ý ki ến nào đ ể thay đổi hoặc cải tiến Tính Đủ Điều Kiện, và Chính Sách Lựa Chọn và Chấp Nhận, bao gồm Thủ Tục Danh Sách Chờ và Giải Tán?
III. Rent Determination Policies
a. What recommendations do you have to change or improve our Rent Determination Policies?
Quý vị có những ý ki ến nào đ ể thay đổi hoặc cải tiến Chính Sách về Cách Xác Định Tiền Thuê Nhà?
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b. We currently use AffordableHousing.com to determine the rent reasonableness of our contract rent requests. Do you think this system is working well for our community?
Chúng tôi hiện đang sử dụng AffordableHousing.com để xác định giá hợp lý của các hợp đồng thuê nhà. Quý vị nghĩ hệ thống này có hiệu quả cho cộng đồng mình hay không?
IV. Operation and Management
a. What recommendations do you have to change or improve our Operation and Management?
Quý vị có những ý kiến gì để thay đổi hoặc cải tiến về Hoạt Động và Quản Lý không? b. In November 2015, we established a new Quality Control Program where we review 6 files per Housing Specialist and 6 inspections per Housing Inspector on a monthly basis in order to identify common errors in our casework and inspections, provide training and support to reduce errors, and generally improve the accuracy and integrity of the administration of our assistance.
Vào tháng 11, 2015, văn phòng chúng tôi đã thiết lập Chương Trình Kiểm Tra Phẩm Chất mới. Chúng tôi xét 6 hồ sơ cho mỗi Nhân Viên Nhà Ở và kiểm tra 6 căn nhà đối với mỗi Thanh Tra Viên Nhà Ở hàng tháng để tìm ra những lỗi thường xảy ra trong quá trình lập hồ sơ và thanh tra, cung cấp huấn luyện và hỗ trợ để giảm số hồ sơ bị lỗi và nói chung là để tăng độ chính xác và chính trực trong việc hỗ trợ.
How is this Quality Control Program working for you?
Quý vị cảm thấy Chương Trình Kiểm Tra Phẩm Chất này giúp ích thế nào cho quý vị? c. November 2015, we also began e -mailing a monthly landlord newsletter to our landlords to improve communication and customer service for our landlords in order to encourage more landlords to make their units available for our program.
We also send a monthly Housing Plus Program newsletter. What do you think of this change? Would you be interested in receiving a monthly electronic newsletter by e-mail?
Tháng 11, 2015, chúng tôi bắt đầu gửi thơ điện tử/ e-mail bản tin chủ nhà hàng tháng để cải thiện giao ti ếp và d ịch vụ cho chủ nhà, đồng thời khuyến khích nhi ều chủ nhà tăng thêm s ố căn hộ tham gia chương trình c ủa chúng t ôi. Chúng tôi cũng g ửi thông tin hàng tháng cho chương trình Housing Plus. Quý vị suy nghĩ gì v ề sự thay đổi này? Quý vị có muốn nhận bản tin điện tử hàng tháng qua e-mail không? d. What else can we do to improve our Operation and Management? Chúng tôi có thể làm thêm điều gì để cải tiến về Hoạt Động và Quản Lý không?
V. Grievance Procedures
a. What recommendations do you have to change or improve our Grievance Procedures?
Quý vị có những ý kiến gì để thay đổi hoặc cải tiến về Thủ Tục Khiếu Nại? EXHIBIT 1
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b. How can we support more of our assisted -families to abide by their family obligations?
Làm cách nào để giúp đỡ nhiều hơn nữa những gia đình được hỗ trợ của chúng ta tuân theo bổn phận gia đình của họ?
VI. Housing Plus Program (aka Family Self-Sufficiency Program) a. What recommendations do you have to change or improve our Housing Plus Program (also known as the Family Self-Sufficiency Program)?
Quý vị có những ý kiến gì để thay đổi hoặc cải tiến chương trình Housing Plus (còn đư ợc biết đến là chương trình Family Self-Sufficiency – Gia Đình Tự Túc)? b. What recommendations do you have to get more families to join the Housing Plus Program? Quý vị có những ý ki ến gì đ ể tăng số gia đình tham gia vào Chương trình Housing Plus
c. What recommendations do you have to encourage more assisted -families to use our assistance as a platform to obtain self-sufficiency?
Quý vị có những ý ki ến gì đ ể khuyến khích thêm nh ững gia đình đang có trợ cấp xử dụng trợ cấp giúp họ có thể tự túc?
VII. Progress in Meeting Mission and Goals
a. Are we making progress in meeting our mission and goals? Chúng tôi có đ ạt được tiến bộ trong việc đạt được Các Nhiệm Vụ và Mục Tiêu không?
b. How can we improve our progress to fulfill our mission? Chúng tôi làm thế nào để tiến bộ hơn nữa nhằm hoàn thành nhiệm vụ của chúng tôi?
VIII. Other Recommendations Not Listed Above
a. Do you have any other recommendations to improve our program and services for you, our landlords, and our community? Quý vị có ý ki ến nào khác đ ể cải thiện chương trình và dịch vụ của chúng tôi đối với quý vị, chủ nhà và cộng đồng của chúng ta không?
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2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 https://www.surveymonkey.com/r/5HBG3TN 1/7
Santa Ana Housing Authority Annual Plan Survey - FY
2023-2024
The Housing Authority of the City of Santa Ana is preparing our Annual Plan for FY 2023—2024 to submit to the U.S. Department of Housing and Urban Development. We want your input and feedback to help us develop our Annual Plan. Your response to this survey will assist us with your recommendations regarding the development of the Annual Plan on your behalf.
0 of 10 answered
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2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 https://www.surveymonkey.com/r/5HBG3TN 2/7
* 1. What are your housing needs and what would you rank as your top three housing needs?
* 2. What recommendations do you have to more effectively address your housing needs?
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* 3. As the largest housing assistance provider in our community, what do you think the Santa Ana Housing Authority should do to address the housing needs in our community?
* 4. What recommendations do you have to change or improve our Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures?
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* 5. What recommendations do you have to change or improve our Rent Determination Policies?
* 6. What recommendations do you have to change or improve our Operation and Management?
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2/16/23, 2:33 PM Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 https://www.surveymonkey.com/r/5HBG3TN 5/7
* 7. What recommendations do you have to change or improve our Housing Plus Program (aka our Family Self-Sufficiency Program)?
* 8. What recommendations do you have to encourage more assisted- families to use our assistance as a platform to obtain self-sufficiency? 0 of 10 answered
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* 9. How can we improve our progress to fulfill our mission and goals? * 10. Do you have any other recommendations to improve our program and services for you, our landlords, and our community?
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Privacy & Cookie Notice
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2/16/23, 2:43 PM SurveyMonkey Analyze - Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 https://www.surveymonkey.com/analyze/vbcwzT6JWEJrOlcKZeJQVVF08dnegA_2BD8jN_2Fdg2tWno_3D?tab_clicked=1 1/5 Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 w 0 SUMMARY ] DESIGN SURVEY ] PREVIEW & SCORE ] COLLECT RESPONSES ] ANALYZE RESULTS ] PRESENT RESULTS RESPONDENTS: 5 of 5
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QUESTION SUMMARIES INSIGHTS AND DATA TRENDS
Q1
Q2
What are your housing needs and what would y
housing needs?
Answered: 5 Skipped: 0
RESPONSES (5)
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Showing 5 responses
1. Easier tenant escalation method for LL unresolved issues. 2.Improved renta vacancies going un-rented and we have a huge waitlist ! 3. More affordable and mandates per the PIT count.
2/14/2023 05:31 PM
The housing need’s is that to create strong, sustainable, inclusive communitie 2/10/2023 11:28 AM
Affordable rent, safe environment, efficient management
2/10/2023 08:55 AM
Affordability, cleanliness, and functioning appliances and security. 2/9/2023 05:29 PM
1 What recommendations do you have to more e
housing needs?
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RESPONSES (5)
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Ÿ
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2/16/23, 2:43 PM SurveyMonkey Analyze - Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 https://www.surveymonkey.com/analyze/vbcwzT6JWEJrOlcKZeJQVVF08dnegA_2BD8jN_2Fdg2tWno_3D?tab_clicked=1 2/5 Q3
Q4
Search Responses
Showing 5 responses
I would like to see the SA Housing Authority improve their first-line point of co service and voice prompts need attention. Call yourselves and see. 2/14/2023 05:31 PM
The type of locks on windows or doors should be safe and secure 2/10/2023 11:28 AM
My housing needs are being met.
2/10/2023 08:55 AM
You need more affordable housing for 1 bedroom vouchers or upgrade to 2 bed 2/9/2023 05:29 PM
no
As the largest housing assistance provider in o
think the Santa Ana Housing Authority should
needs in our community?
Answered: 5 Skipped: 0
RESPONSES (5)
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Develop a system or process to keep the LL/ Building Owners more accountab frightening the Flower Terrace seniors, so they don't complain!) Maybe an 800 sized counties/ cities and ask how they operate?
2/14/2023 05:31 PM
The location of electric outlets and light fixtures. The condition of the paint an condition of the floor, is it scratched and worn?
2/10/2023 11:28 AM
Increase your staff. My original paperwork was lost.
2/10/2023 08:55 AM
Talk with the tenants not just landlords. We get taken advantage of be cause t repairs are being made.
2/9/2023 05:29 PM
h d i d h h
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2/16/23, 2:43 PM SurveyMonkey Analyze - Santa Ana Housing Authority Annual Plan Survey - FY 2023-2024 https://www.surveymonkey.com/analyze/vbcwzT6JWEJrOlcKZeJQVVF08dnegA_2BD8jN_2Fdg2tWno_3D?tab_clicked=1 3/5 Q5
What recommendations do you have to change
Selection and Admissions Policies, including D
List Procedures?
Answered: 5 Skipped: 0
RESPONSES (5)
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Showing 5 responses
1. Treat people w love and respect, not just a number. 2. Process and Efficiency agency need? Can we combine and send to multiple-agencies, reducing paper? the arrow points both ways for communication. Having a knowledge managem city/county might be helpful. 211 is not what I'm talking about, I'm referring to we tie the access to individual members, confirming waitlist interest. Increase written, phone, internet, of course authorized by member, prior to removing fr 2/14/2023 05:31 PM
Ensure that all units in the Section 8 Certificate Program and the Housing Vou 2/10/2023 11:28 AM
Increase your staff.
2/10/2023 08:55 AM
There are very many people in need of housing from many backgrounds. howe f d h b bl f k h l h ld b d
What recommendations do you have to change
Determination Policies?
Answered: 5 Skipped: 0
RESPONSES (5)
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Rent Increase, why is it that the amt. cannot be over a certain % for resident, y HUD, which is my Tax Dollars? Please explain/summarize this process. 2/14/2023 05:31 PM
Inspect unit in response to Request for Lease Approval. Inform potential tenan 2/10/2023 11:28 AM
Survey affordable housing units rents semi-annually and adjust accordingly. 2/10/2023 08:55 AM
Affordable for seniors on limited income, with the economical increase in day every day goals This increases homelessness
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Q7
every day goals. This increases homelessness.
2/9/2023 05:29 PM
What recommendations do you have to change
Management?
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RESPONSES (5)
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See above, Customer Service and Response improvements needed. 2/14/2023 05:31 PM
Encourage tenants and owners to maintain units up to standards. Make annua the housing quality standards.
2/10/2023 11:28 AM
Hire more staff.
2/10/2023 08:55 AM
If these Landlords want these increases in rent, there should be stricter rules o very important, when owners show lack of interest tenants don't care. 2/9/2023 05:29 PM
What recommendations do you have to change
Program (aka our Family Self-Sufficiency Progr
Answered: 5 Skipped: 0
RESPONSES (5)
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N/A
2/14/2023 05:31 PM
No dangerous places, spaces, or things in the neighborhood such as: Nearby b 2/10/2023 11:28 AM
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ENGLISH
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Q8
NA
2/10/2023 08:55 AM
I love this program and seen so many able to own or rent their 1 house. I think encouragement to everyone to have continue success.
2/9/2023 05:29 PM
no
What recommendations do you have to encour
use our assistance as a platform to obtain self-
Answered: 5 Skipped: 0
RESPONSES (5)
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Showing 5 responses
Volunteer base/Advocacy group of Current families in process and those who a the system, like a buddy system for outreach and engagement? 2/14/2023 05:31 PM
Services in the neighborhood: Stores nearby, schools nearby, hospitals nearby 2/10/2023 11:28 AM
NA
2/10/2023 08:55 AM
Have contest, or awards that will keep their interest on their goals. 2/9/2023 05:29 PM
no
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Resolution 2023-XXX
RESOLUTION NO. 2023-XXX
A RESOLUTION OF THE HOUSING AUTHORITY OF
THE CITY OF SANTA ANA APPROVING THE
SUBMISSION OF THE ANNUAL PLAN FOR FISCAL
YEAR 2023-2024
BE IT RESOLVED BY THE MEMBERS OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA, AS FOLLOWS:
Section 1. The Housing Authority of the City of Santa Ana conclusively finds, determines and declares as follows:
A. The Housing Authority of the City of Santa Ana (the “Authority”) is required by the U.S. Department of Housing and Urban Development (“HUD”) to have an Annual Plan due to the fact that the Authority administers a Housing Choice Voucher (“HCV”) Rental Assistance Program.
B. The purpose of the Authority’s Annual Plan is to advise HUD, program participants and members of the public of its mission and strategy to serve the needs of very low-income families. It provides information about the current operations of the Authority, including programs, participants, services for the upcoming year, and any operational or tenant concerns.
C. The Authority is required to review its operations and needs for the Annual Plan with input from HCV participants. Three (3) Resident Advisory Board Meeting s were held on February 16, 2023, with responses incorporated into the Annual Plan, as required by HUD regulations.
D. HUD regulations require a forty -five (45) day public comment period. On February 16, 2023, a legal notice was published in the Orange County Register, Nguoi Viet and La Opinión advising the public that a draft of the Annual Plan was available for public review and comment and a public hearing would be held on April 4, 2023 . The public comment period ended on April 1, 2023. Further, a public hearing was held by the Housing Authority on April 4, 2023, and all comments receiv ed at the hearing are included in the final documents to be submitted to HUD.
Section 2. The Annual Plan for Fiscal Year 2023-2024 of the Housing Authority of the City of Santa Ana is hereby approved and adopted. Said Annual Plan shall be submitted by the Authority to HUD.
Section 3. This Resolution shall take effect immediately upon its adoption by the Authority Board, and the Recording Secretary for the Authority shall attest to and certify the vote adopting this Resolution.
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Resolution 2023-XXX
ADOPTED this _____ day of ______________, 2023.
_____________________
Valerie Amezcua
Chair
APPROVED AS TO FORM:
Sonia R. Carvalho, General Counsel
By:_____________________
Andrea Garcia-Miller
Assistant Counsel
AYES: Boardmembers: __________________________
NOES: Boardmembers: __________________________
ABSTAIN: Boardmembers: __________________________
NOT PRESENT: Boardmembers: __________________________
CERTIFICATION OF ATTESTATION AND ORIGINALITY
I, JENNIFER L. HALL, Recording Secretary to the Housing Authority, do hereby attest to and certify the attached Resolution No. 2023- to be the original resolution adopted by the Housing Authority of the City of Santa Ana on April 4, 2023.
Date: ____________________ ______________________________ Jennifer L. Hall, Recording Secretary
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