Agenda packet — Santa Ana City Council, September 19, 2023 (part 1 of 5)

City Council Meeting Packet
September 19, 2023
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Mayor Pro Tem Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • EihdddiltQlitti
City Council 1 9/19/2023
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’sphonenumberorZoomIDandunmutesthemthecallermustpress*6or City Council 2 9/19/2023
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

MAILING OPTION written communications – Public comments may be mailed to:

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.

Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak. 2LIVEPUBLICCOMMENTSONREGULARAGENDAITEMSANDNONAGENDA
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The following designated public comment periods are:

Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue by 5:45 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.

La ciudad provee servicios de interpretación al español en las juntas del Concilio.

La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
City Council 4 9/19/2023
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSELEXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. Myles Ramsey v. City of Santa Ana, et al., United States District Court (Central District of California), Case No. 8:21CV00825JLSKES B. Share Our Selves Corporation v City of Santa Ana, et al., United States District Court (Central District of California), Case No. 8:23CV00504DOCDFM RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
City Council 5 9/19/2023
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RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Sunburst Youth Academy
WORDS OF INSPIRATION Cadet Helstern, Sunburst Youth Academy ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS

1. Certificates of Recognition presented by Councilmember Phan to Sunburst Youth Challenge Academy Cadets for Academic Excellence/Accomplishments.

2. City Tile presented by Mayor Amezcua to the Sahuayo City Council for their Commitment to Fostering a Sister City relationship with the Santa Ana Community.

3. Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s Housing Division Team for Outstanding Contributions to the Community.

STAFF PRESENTATIONS

4. Informational Briefing and Update on PFAS Cleanup by Orange County Water District CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDEDACTION:Approvestaffrecommendationsonthefollowing City Council 6 9/19/2023
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 24 and waive reading of all resolutions and ordinances.

5. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

6. Appoint Gabriel Castillo Laughton Nominated by Mayor Pro Tem Lopez as the Ward 3 Representative to the Police Oversight Commission for a FullTerm Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Gabriel Castillo Laughton to the Police Oversight Commission as the Ward 3 representative and administer the Oath of Office.

7. Minutes from the Special Closed Session and Regular Meeting of December 20, 2022 Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

8. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.

9. Approve Appropriation Adjustment to Carry Over Unspent Amounts from Fiscal Year 202223 to Fiscal Year 202324
Department(s): Finance and Management Services
Recommended Action: 1. Approve an Appropriation Adjustment to reduce the FY 202223 budget for unspent amounts to be carried over to FY 202324. (Requires five affirmative votes)

2. Approve an Appropriation Adjustment to increase the FY 202324 budget for amounts carried forward from FY 202223. (Requires five affirmative votes)

10. Approve an Appropriation Adjustment Accepting the Board of State and Community Corrections Officer Wellness and Mental Health Grant Program Department(s): Police Department
Recommended Action: Approve an appropriation adjustment recognizing $246,431.01 in the Law Enforcement Grants revenue account and appropriate same to the Board of State and Community Corrections Police Grants expenditure t(Rififfitit)
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amounts carried forward from FY 202223. (Requires five affirmative votes)

11. Approve an Appropriation Adjustment to Recognize Measure M2 Grant Funding and Amend the Fiscal Year 202324 Capital Improvement Program for the Fairview Street Improvement Project (Project No. 236701)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $825,000 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 202324 Capital Improvement Program to include Measure M2 grant funding in the amount of $825,000 for the Fairview Street Improvements (17th Street to Trask Avenue) Project (Project No. 23 6701).

12. Approve an Appropriation Adjustment, Cooperative Cost Reimbursement Agreement with the City of Garden Grove, and Award a Construction Contract to R.J. Noble Company in the Amount of $1,643,676 for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard with an Estimated Project Delivery Cost of $2,112,595 (Project No. 226989) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $542,000 in cost reimbursements from the City of Garden Grove into the Selected Street Construction revenue account, and appropriating the same amount to the Selected Street Construction expenditure account for the Westminster Avenue Improvement Project. (Requires five affirmative votes.)

2. Authorize the City Manager to execute a Cooperative Cost Reimbursement Agreement with the City of Garden Grove for improvements on Westminster Avenue within the Garden Grove jurisdiction from Newhope Street to Harbor Boulevard, subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2023XXX).

3. Authorize budget reallocation of $185,405 in unspent Roadway Maintenance and Rehabilitation Account (SB1) from the Fairview Rehabilitation from South City Limits to Segerstrom Avenue Improvement (No. 216978) Project and $47,595 in unspent Roadway Maintenance and Rehabilitation Account (SB1) from the Euclid Rehabilitation from First Street to Hazard Avenue Improvements (No. 206955) Project to construction funds for the Westminster Avenue Rehabilitation from Newhope Street to Harbor Boulevard Project (No. 226989) to complete the project funding requirement

4. Award a construction contract to R.J. Noble Company, the lowest responsible bidder, in accordance with the base bid in the amount of $1,643,676, subject to City Council 8 9/19/2023
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to Segerstrom Avenue Improvement (No. 216978) Project and $47,595 in unspent Roadway Maintenance and Rehabilitation Account (SB1) from the Euclid Rehabilitation from First Street to Hazard Avenue Improvements (No. 206955) Project to construction funds for the Westminster Avenue Rehabilitation from Newhope Street to Harbor Boulevard Project (No. 226989) to complete the project funding requirement

4. Award a construction contract to R.J. Noble Company, the lowest responsible bidder, in accordance with the base bid in the amount of $1,643,676, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Westminster Avenue Rehabilitation, for the term beginning September 19, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.

5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,112,595, which includes $1,643,676 for the construction contract; $246,551 for contract administration, inspection, and testing; $58,000 for design engineering; and a $164,368 project contingency for unanticipated or unforeseen work.

6. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER202377 was filed for the project.

13. Approve an Appropriation Adjustment and Award a Construction Contract to Legion Contractors, Inc. in the Amount of $3,366,625 for the Standard – McFadden Park Project, with an Estimated Project Delivery Cost of $4,208,281 (Project No. 202729) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $669,060 in revenue received from prior years into the Residential Development District 3, Park Acquisition & Development Fees revenue account and appropriate the same amount into the Residential Development District 3, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Approve an amendment to the FY 202324 Capital Improvement Program to include $669,060 in construction funds for the Standard – McFadden Park Project (Project No. 202729).

3. Award a construction contract to Legion Contractors, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,366,625, subject to change orders (not to exceed 25 percent of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Standard – McFadden Park Project, for a term beginning September 19, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.

4. Approve the project cost analysis for a total estimated construction delivery cost of $4,208,281, which includes $3,366,625 for the construction contract; $504,994 for contract administration, inspection, and testing; and a $336,662 project contingency for unanticipated or unforeseen work.

5. Determine the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER202197 was filed for the project.

City Council 9 9/19/2023
City Manager and the City Attorney.

14. Approve an Amendment to the Fiscal Year 202324 Capital Improvement Program for $53,000 and Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $540,000 for the Traffic Calming Phase 1 in Five Separate Locations on Grovemont St., Civic Center Dr., Walnut St., Myrtle St., and Cypress Ave., with an Estimated Project Delivery Cost of $648,000 (Project No. 236034) (General Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the FY 202324 Capital improvement Program to include $53,000 in construction funds for the Traffic Calming Phase 1 (Project No. 236034).

2. Authorize the City Manager to reject the bid submitted by HZS Engineering and Construction as nonresponsive and award a construction contract to Hardy & Harper, Inc. the lowest responsible bidder, in accordance with the base bid in the amount of $540,000 for construction of the Traffic Calming Phase 1, for a term beginning September 19, 2023 and ending upon project completion , and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.

3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $648,000, which includes $540,000 for the construction contract; $54,000 for contract administration, inspection, and testing; and a $54,000 project contingency for unanticipated or unforeseen work.

4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER202335 was filed for the project.

15. Approve Agreements with Interwest Consulting Group, Inc. and Epic Land Solutions, Inc. for OnCall RightofWay Coordination Services in an Aggregate Amount Not to Exceed $250,000 for up to a FiveYear Term (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with Interwest Consulting Group, Inc. and Epic Land Solutions, Inc. to provide oncall rightofway coordination services for a shared aggregate amount not to exceed $250,000, for a threeyear term beginning September 19, 2023 and expiring on September 18, 2026, with the provision for one, twoyear extension, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023 XXX).

16. Amend the Agreement with Elliott Auto Supply Co., Inc. dba Factory Motor Parts by Increasing the Existing Agreement by an Annual Amount Not to Exceed $500,000 for the Remainder of the Contract Term (Specification No. 19085) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Elliott Auto Supply Co., Inc. dba Factory Motor Parts for consignment vehicle parts and accessories by increasing the annual amount by $160,000, for a revised annual amount not to exceed $500,000, for the remainder of the current oneyear term expiring June 30, 2024, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

17. Approve Agreements with Enterprise Automation, Northern Digital, Inc., and SOFFA Electric, Inc. to Provide Functional Specifications and SCADA Source Control and Change Control Services in an Aggregate Amount Not to Exceed $1,250,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with Partners in Control, Inc. dba Enterprise Automation, Northern Digital, Inc., and SOFFA Electric, Inc. to provide oncall engineering services to prepare functional specifications and to provide supervisory control and data acquisition, source control, and change control services, for a shared aggregate amount not to exceed $1,250,000, for a threeyear term beginning September 19, 2023 and expiring September 18, 2026, with provisions for one, twoyear extension, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

18. Approve the First Amendment to the IPS Group, Inc. Agreement for Increased Monthly Smart Parking Meters Service Cost, Warranty Purchase, Repair, Modem Upgrades, and Contingency Cost in the Amount of $540,000 (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with IPS Group, Inc. for increased monthly smart parking meters service cost, warranty purchase, repairs, and modem upgrades, to increase the compensation amount by $540,000, for a total amount not to exceed $840,000 for the existing term of February 15, 2022 to February 14, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023 XXX).

19. Approve an Agreement with Empower Annuity Insurance Company for Administrative, Recordkeeping, and Communication Services Pertaining to the 457 Deferred Compensation Plan
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a Restated Master Services Agreement with Empower Annuity Insurance Company for the administrative, recordkeeping, and communication services ("services") pertaining to the 457 Deferred Compensation Plan for a threeyear term beginning October 1, 2023 through September 30, 2026, with a provision for a single twoyear extension, subjecttononsubstantivechangesapprovedbytheCityManagerandtheCity City Council 11 9/19/2023
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Compensation Plan
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a Restated Master Services Agreement with Empower Annuity Insurance Company for the administrative, recordkeeping, and communication services ("services") pertaining to the 457 Deferred Compensation Plan for a threeyear term beginning October 1, 2023 through September 30, 2026, with a provision for a single twoyear extension, subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2023XXX).

20. Approve Master Service Agreement with Lexipol, LLC to provide Policy Manual Maintenance and Support to the Police Department (General Fund and NonGeneral Fund) (continued from City Council meeting of August 29, 2023, Item No. 14) Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023 XXX).

21. Second Extension of Site Plan Review No. 202004 for the Central Pointe MixedUse Project to be Located at 1801 East Fourth Street
Department(s): Planning and Building Agency
Recommended Action: Adopt a resolution approving a second oneyear extension of Site Plan Review No. 202004 to November 9, 2024.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING A ONEYEAR EXTENSION OF SITE PLAN REVIEW NO. 202004 FOR THE CENTRAL POINTE MIXEDUSE DEVELOPMENT TO BE LOCATED AT 1801 EAST FOURTH STREET (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action to extend the existing, approved entitlement does not have the potential to cause a significant effect on the environment, as the existing, approved entitlement has already been evaluated pursuant to CEQA).

22. Resolutions Supporting Orange County Water District’s Submission of a Grant Application for Wells 27 and 28 PFAS Treatment System Project Department(s): Public Works Agency
Recommended Action:

1. Adopt a resolution authorizing the Executive Director of the Public Works Agency to submit a financial assistance application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of the Wells 27 and 28 PFAS Treatment System Project.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING AN APPLICATION TO THE STATE WATER RESOURCES CONTROL BOARD FOR FINANCIAL ASSISTANCE FOR THE WELLS 27 AND 28 PFAS TREATMENT SYSTEM PROJECT
City Council 12 9/19/2023
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to submit a financial assistance application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of the Wells 27 and 28 PFAS Treatment System Project.

2. Adopt a resolution declaring the Wells 27 and 28 PFAS Treatment System Project is categorically exempt from the California Environmental Quality Act pursuant to Section 1503 of California Environmental Quality Act Guidelines.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONSIDERING CITY OF SANTA ANA WELLS 27 AND 28 PFAS TREATMENT SYSTEM PROJECT EXEMPT (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15303 of the CEQA Guidelines as the proposed action consists of the construction and operation of small treatment plants and associated connection facilities at previously disturbed sites representing the development of limited numbers of new, small facilities or structures and it would not result in any significant impacts to the environment).

23. CouncilmemberRequested Item Policy
Department(s): City Manager’s Office
Recommended Action: Adopt a resolution approving the City Council Policy Regarding CouncilmemberRequested Items.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE CITY COUNCIL POLICY REGARDING COUNCILMEMBERREQUESTED ITEMS

24. Second Reading of Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 222992) (NonGeneral Fund) First reading at the August 29, 2023 City Council meeting, approved by a vote of 51 1 (Bacerra dissenting and Amezcua absent).

Published in the Orange County Reporter on September 8, 2023.

Department(s): Public Works Agency
Recommended Action: Conduct a second reading of and adopt ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the City.

ORDINANCE NO. NS3050 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS
**END OF CONSENT CALENDAR**
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the City.

25. Public Hearing: Consolidated Annual Performance and Evaluation Report for Fiscal Year 202223 (Community Development Block Grant, Emergency Solutions Grant, HOME Investment Partnership Program)
Legal notice published in the Orange County Register, La Opinion, and Nguoi Viet on August 17, 2023.

Department(s): Community Development Agency
Recommended Action: Authorize submission of the Consolidated Annual Performance and Evaluation Report to the U.S. Department of Housing and Urban Development.

COUNCILMEMBER REQUESTED ITEMS

26. Discuss and Consider Directing the City Attorney to Prepare a City CouncilInitiated Ballot Measure for Voter Approval Affirming the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance for the November 2024 General Presidential Election – Councilmember Phan

27. Discuss and Consider Directing the City Manager to Bring Back at the Next Regularly Scheduled Meeting a Fully Enforceable Ordinance that would Prohibit Spectators at Illegal Speed Contests and Reckless Driving Exhibitions That Often Endanger People’s Lives and Disrupt Residents’ Quality of Life – Councilmember Penaloza

28. Discuss and Consider Directing the City Manager and the City Attorney to Prepare for the City Council’s Consideration Resolution Options to Place the Issue of Noncitizen Voting in City Council and Mayoral Elections on the November 2024 Ballot and Further Discuss and Consider Directing the City Manager to Prepare a Cost and Implementation Analysis of Establishing Noncitizen Voting – Councilmembers Hernandez and Vazquez
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

1. September 7 – 8, 2023 Councilmember Phan – 2023 Asian American Pacific Islander Leadership Summit in Sacramento, CA

2. September 7 – 9, 2023 Mayor Pro Tem Lopez – Local Progress 2023 National Convening in St. Louis, MO
City Council 14 9/19/2023
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

1. September 7 – 8, 2023 Councilmember Phan – 2023 Asian American Pacific Islander Leadership Summit in Sacramento, CA

2. September 7 – 9, 2023 Mayor Pro Tem Lopez – Local Progress 2023 National Convening in St. Louis, MO
ADJOURNMENT – Adjourn the City Council meeting.

In Memory Of
Josefina Martinez Anguiano
Leonard Joseph Garcia, Jr.

Future Items

1. Social Media Policy

2. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization POSTING STATEMENT: On September 12, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701.

Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.

City Council 15 9/19/2023
CITY COUNCIL 1 December 20, 2022
DRAFT Minutes of the Special Closed Session
and Regular Meeting of the City Council
City of Santa Ana, California
December 20, 2022
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)

CITY COUNCIL CHAMBER
22 Civic Center Plaza, Santa Ana, CA 92701

SPECIAL CLOSED SESSION

CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Acting Clerk of the Norma Orozco
Council
MINUTES: Mayor Amezcua called the Special Closed Session Meeting to order at 4:04 P.M.

ROLL CALL
MINUTES: Acting Clerk of the Council Norma Orozco conducted Roll Call. Councilmembers Penaloza, Phan, Vazquez, Mayor Pro Tem Lopez, and Mayor Amezcua were present in City Council 7 – 1 9/19/2023
CITY COUNCIL 2 December 20, 2022
person. Councilmembers Bacerra and Hernandez joined the meeting during Closed Session.

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

MINUTES: No public comments were received regarding Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:05 P.M.

1. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957 Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
• Santa Ana Police Officers Association (POA)
• Service Employees’ International Union (SEIU) FullTime Employees • Confidential Association of Santa Ana (CASA)
• Santa Ana Management Association (SAMA)
CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua reconvened the City Council at 6:36 P.M.

City Council 7 – 2 9/19/2023
CITY COUNCIL 3 December 20, 2022

ROLL CALL
MINUTES: Acting Clerk of the Council Norma Orozco conducted Roll Call. Councilmembers Bacerra, Hernandez, Penaloza, Phan, Vazquez, Mayor Pro Tem Lopez, and Mayor Amezcua were present in person.

PLEDGE OF ALLEGIANCE Councilmember Penaloza
WORDS OF INSPIRATION Bob Barnett, Police Chaplain

CEREMONIAL PRESENTATIONS

1. Certificate of Recognition presented by Mayor Pro Tem Lopez to Benjie’s Deli for Outstanding Contributions to the Local Economy.

2. Certificates of Recognition presented by Councilmember Bacerra to Santa Ana College Student Athletes for their Outstanding Sportsmanship.

3. Proclamation presented by Councilmember Hernandez declaring December 26, 2022 as Boxing Day.

4. Certificate of Recognition presented by Councilmember Penaloza, Mayor Amezcua, and Councilmember Bacerra to Maricarmen Reyes for her Outstanding Athletic Accomplishments.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

MINUTES: City Attorney Sonia Carvalho stated that City Council unanimously appointed Norma Orozco as Acting Clerk of the Council, retroactive to September 1, 2022.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, except for public hearings. Comments for public hearings will take place after the hearing is opened.

MINUTES: Mary Alcala Mitchell spoke on Item 29 and requested a 90-day extension regarding the receivership of her properties.

Cynthia Grunstra spoke of her frustration with the emergency housing voucher application process.

Jose Andrade spoke regarding several nuisance properties on Logan Street.

Micaela Andrade provided comments on the nuisance created by construction companies and businesses in the Logan neighborhood and how the neighborhood has been affected.

City Council 7 – 3 9/19/2023
CITY COUNCIL 4 December 20, 2022
Melinda requested that City Council amend the public comment policy.

Lorrie Ortiz, President of the Confidential Association of Santa Ana, spoke regarding the current employee contract negotiations.

Acting Clerk of the Council Norma Orozco reported out the summary of email comments received: One (1) comment regarding Item 29, One (1) comment regarding Item 36, One (1) comment regarding Item 38, and Four (4) Non-agenda comments.

Victor Mendez addressed City Council via teleconference and spoke on various changes he would like to see regarding Item 27.

RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 37.

MINUTES: Councilmember Phan and Councilmember Vazquez pulled Item No. 29, Councilmember Bacerra pulled Item Nos. 11, 12, 30, and Councilmember Penaloza pulled Item 31 for separate discussion and consideration.

Moved by Councilmember Penaloza, seconded by Councilmember Bacerra to approve Consent Calendar Item Nos. 5 through 37 with the exception of Items 11, 12, 29, 30, and 31.

5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

CONSENT CALENDAR
City Council 7 – 4 9/19/2023
CITY COUNCIL 5 December 20, 2022

6. Minutes from the Special Closed Session, Regular Session, Housing Authority, and Special Successor Agency, Meeting for September 06, 2022
Department(s): Clerk of the Council
Recommended Action: Approve minutes.

7. Adopt Ordinance No. NS3032 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTERS 8 AND 14 OF THE SANTA ANA MUNICIPAL CODE TO

ADOPT AND AMEND THE MOST RECENTLY ENACTED CALIFORNIA BUILDING CODE,

CALIFORNIA RESIDENTIAL CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE,

CALIFORNIA ELECTRICAL CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA

PLUMBING CODE, CALIFORNIA ENERGY CODE, CALIFORNIA HISTORICAL BUILDING

CODE, CALIFORNIA FIRE CODE, CALIFORNIA EXISTING BUILDING CODE, AND

INTERNATIONAL PROPERTY MAINTENANCE CODE
First reading at the December 6, 2022 City Council meeting and approved by a vote of 502 (Bacerra and Hernandez absent).

Published in the Orange County Reporter on December 9, 2022.

Department(s): Planning and Building Agency
Recommended Action: Place ordinance on second reading and adopt.

8. Adopt Ordinance No. NS3033 – ZONING ORDINANCE AMENDMENT NO. 202204 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTIONS 41130, 41522 AND 411341 OF, AND ADDING SECTION 41130.5 AND ARTICLE XXI (OUTDOOR DINING ON PRIVATE PROPERTY) TO, CHAPTER 41 (ZONING)

OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING REGULATIONS RELATING TO

THE PLACEMENT, DEVELOPMENT, AND OPERATION OF OUTDOOR DINING ON PRIVATE

PROPERTY
First reading at the December 6, 2022 City Council meeting and approved by a vote of 601 (Hernandez absent).

Published in the Orange County Reporter on December 9, 2022.

Department(s): Planning and Building Agency
Recommended Action: Place ordinance on second reading and adopt.

City Council 7 – 5 9/19/2023
CITY COUNCIL 6 December 20, 2022

9. Adopt Ordinance No. NS3034 – ZONING ORDINANCE AMENDMENT NO. 202205 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTION 41121 OF, AND ADDING ARTICLE XXII (MOBILE FOOD TRUCKS ON PRIVATE PROPERTY) TO, CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE

ESTABLISHING REGULATIONS RELATING TO THE OPERATION OF MOBILE FOOD

TRUCKS ON PRIVATE PROPERTY
First reading at the December 6, 2022 City Council meeting and approved by a vote of 601 (Hernandez absent).

Published in the Orange County Reporter on December 9, 2022.

Department(s): Planning and Building Agency
Recommended Action: Place ordinance on second reading and adopt.

10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between July 1, 2022 to September 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.

11. Budget Calendar for Fiscal Year 20232024
Department(s): Finance and Management Services
Recommended Action: Approve the Budget Calendar for Fiscal Year 20232024.

MINUTES: Item Nos. 11 and 12 were considered out of order after Item Nos. 29 and 30.

Moved by Councilmember Phan, seconded by Mayor Pro Tem Lopez to approve Item No. 11.

YES: 7 – Councilmember Bacerra, – Councilmember Hernandez, – Councilmember Penaloza, – Councilmember Phan, – Councilmember Vazquez, – Mayor Pro Tem Lopez, – Mayor Amezcua
NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
City Council 7 – 6 9/19/2023
CITY COUNCIL 7 December 20, 2022

12. Approve the Annual Calendar of Regular City Council Meetings for 2023 Department(s): Clerk of the Council Office
Recommended Action:

1. Review calendar of regularly scheduled City Council meetings in 2023.

2. Cancel the regularly scheduled City Council meeting for January 3, 2023 and July 4, 2023.

3. Direct staff to post Notice of Cancelation(s). The City Council hereby waives notice of said meetings as required by the government code.

MINUTES: Item Nos. 11 and 12 were considered out of order after Item Nos. 29 and 30.

Councilmember Bacerra moved to amend the calendar and reschedule the September 5, 2023 meeting to August 29, 2023.

Councilmember Hernandez inquired about moving the August 29, 2023 meeting to July.

Moved by Councilmember Bacerra, seconded by Councilmember Phan to approve Item No. 12, as amended, to reschedule the September 5, 2023 meeting to August 29, 2023.

13. Approve an Agreement and Appropriation Adjustment Recognizing Grant Revenue in an amount not to exceed $9,329,973 for the California State Library Building Forward Library Infrastructure Grant Program
Department(s): Library
Recommended Action:

1. Authorize the Library Services Director to execute a Grant Agreement via DocuSign, accepting grant funds in the amount of $9,329,973 for the Building Forward Library Infrastructure Grant Program, beginning upon execution and ending March 31, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022242).

2. Approve an appropriation adjustment to recognize $9,329,973 in grant revenue from the California State Library and appropriate $9,329,973 into the appropriate expenditure accounts to implement the program. (Requires five affirmative votes) City Council 7 – 7 9/19/2023
CITY COUNCIL 8 December 20, 2022

14. Approve an Appropriation Adjustment and Additional Contingency Funds for Existing Contracts for the Santa Ana Boulevard and 5th Street Protected Bike Lane Project (Project 176880) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action:

1. Authorize a budget reallocation of $150,000 in unspent Measure M2 Fairshare funds to the Santa Ana Boulevard and 5th Street Protected Bike Lane Project (Project No. 176880) from Project Development FY 22/23 (No. 236899).

2. Authorize a budget reallocation of $200,000 in unspent Measure M2 Fairshare funds to the Santa Ana Boulevard and 5th Street Protected Bike Lane Project (Project No. 176880) from Right of Way Management FY 22/23 (No. 236900).

3. Approve an appropriation adjustment to recognize $400,000 from Orange County Transportation Authority OC Streetcar Funding in the Select Street Construction, Expense Reimbursement revenue account, and appropriate the same amount to the Select Street Construction, Improvements Other Than Building expense account (Requires five affirmative votes).

4. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $750,000 in construction funds for the Santa Ana Boulevard and 5th Street Protected Bike Lane Project (Project No. 176880).

15. Approve a Budget Reallocation and Award a Construction Contract to Big Ben, Inc., in the Amount of $3,163,400 for the Willard Neighborhood Water and Sewer Main Improvements Projects, with an Estimated Project Delivery Cost of $4,112,420 (Project Nos. 236454 & 166466) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action:

1. Award a construction contract to Big Ben, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,163,400 for construction of the Willard Neighborhood Water and Sewer Main Improvements Project, for the term beginning December 6, 2022, and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,112,420, which includes $3,163,400 for the construction contract; $474,510 for contract administration, inspection and testing; and a $474,510 project contingency for unanticipated or unforeseen work.

3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $984,841 in construction funds for the Willard Neighborhood Sewer Main Improvements Project.

City Council 7 – 8 9/19/2023
CITY COUNCIL 9 December 20, 2022

16. Approve Appropriation Adjustment and Amend Agreements with OPAL Fuels Station Services, LLC. for the Design, Construction and Maintenance of a Renewable Natural Gas Fueling Station (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment recognizing fund balance of $1,138,300 in the Air Quality Improvement Fund (AB 2766), Prior Year Carryforward revenue account, and appropriating the same amount into the Air Quality Improvement (AB2766) and Fleet ServicesAir Quality Improvement expenditure account. (Requires five affirmative votes)

2. Authorize the City Manager to execute an amendment to the Design and Build Agreement with OPAL Fuels Station Services, LLC. (formerly TruStar Energy, LLC.) to provide services for Phase I–Design and Phase II–Equipment Procurement and Construction of a new compressed natural gas (CNG) fueling station at the City Corporate Yard, in amount not to exceed $4,972,151, for an amended term to begin December 20, 2022, and expire upon City’s acceptance of project, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022243).

3. Authorize the City Manager to execute an amendment to the Service Agreement with OPAL Fuels Station Services, LLC. (formerly TruStar Energy, LLC) to provide services to maintain the CNG fueling station at the City Corporate Yard, in an amount not to exceed $595,129, for a fiveyear term to begin upon City’s acceptance of project, with one fiveyear renewal option, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022244).

4. Authorize the City Manager to execute an amendment to the Environmental Attribute Agreement with OPAL Fuels Station Services, LLC. (formerly TruStar Energy, LLC) for a term beginning January 1, 2023 and expiring September 30, 2032, with provisions for annual renewals, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022245).

17. Award a Construction Contract to EverLevel Holdings, LLC. in the Amount of $4,482,892 for the First Street Slope Stabilization FY 202122 Project with an Estimated Construction Delivery Cost of $5,600,000 (Project No. 221341) (NonGeneral Fund) (Revive Santa Ana Program) Department(s): Public Works Agency
Recommended Action:
1 . Reject all bids received on February 15, 2022, for construction of the First Street Slope Stabilization Project, due to changes in the scope of work.

2. Reject all bids received on April 5, 2022, for construction of the First Street Slope Stabilization Project, due to changes in the project specifications.

3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $5,600,000 of American Rescue Plan Act (ARPA) funds for the First Street Slope Stabilization Project (221341).

City Council 7 – 9 9/19/2023
CITY COUNCIL 10 December 20, 2022

4. Award a construction contract to EverLevel Holdings, LLC., the lowest responsible bidder, in accordance with the base bid in the amount of $4,482,892, for construction of the First Street Slope Stabilization Project, for the term beginning December 6, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.

5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $5,600,000, which includes $4,482,892 for the construction contract, $667,108 for contract administration, inspection and testing, and a $450,000 project contingency for unanticipated or unforeseen work.

18. Award a Construction Contract to Palp, Inc. DBA Excel Paving Company in the Amount of $5,558,420 for the Safe Routes to School Davis Elementary Access Compliance Project with an Estimated Total Delivery Cost of $6,948,025 (Project Nos. 196951 and 221404) (NonGeneral Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action:

1. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $2,114,025 of funding in American Rescue Plan Funds for the Safe Routes to School Davis Elementary Access Compliance project.

2. Award a construction contract to Palp, Inc. DBA Excel Paving Company, the lowest responsible and responsive bidder, in accordance with the base bid in the amount of $5,558,420, for construction of the Safe Routes to School Davis Elementary Access Compliance Project, for a term beginning December 20, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.

3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $6,948,025, which includes $5,558,420 for the construction contract, $833,000 for contract administration, inspection and testing, and a $556,605 project contingency for unanticipated or unforeseen work.

19. Increase the Contract Amount by $90,000 for an Existing Construction Contract with iBuild Spectrum, Inc., and $10,000 for Additional Construction Engineering for a Revised Estimated Project Delivery Cost of $1,740,000 for the Campesino Park, Memorial Park, and Madison Park Restrooms ( Project Nos. 217533, 217534, 217535) (NonGeneral Fund and Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action:

1. Approve an amendment to the Project Cost Analysis to reflect the new amount of $10,000 for contract administration, inspection and testing, and a $90,000 project contingency for vandalized work repairs or unforeseen work, subject to nonsubstantive changes approved by the City Manager and City Attorney.

City Council 7 – 10 9/19/2023
CITY COUNCIL 11 December 20, 2022

2. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program in the amount of $100,000, which includes $10,000 in construction engineering funds and $90,000 for construction contingency funds for the Campesino Park, Memorial Park, and Madison Park Restroom Project.

20. Award a Purchase Order to Select Equipment Sales in the Amount of $145,953 for Three Hyundai Hydraulic Forklifts for Public Works Agency Store & Property Control (Specification No. 22158) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to Select Equipment Sales for the purchase of three Hyundai Hydraulic Forklifts, in the amount of $135,953, plus a contingency of $10,000, for a total amount not to exceed $145,953, subject to nonsubstantive changes approved by the City Manager and City Attorney.

21. Amend the Agreement with West Coast Arborists, Inc., for Tree Maintenance Services, Increasing the Annual Amount by $280,000 for the Remaining Term of the Agreement and Exercise First Renewal Option (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with West Coast Arborists, Inc. (WCA), for tree maintenance services, increasing the annual amount by $280,000, for a total amount not to exceed $2,444,100 with six oneyear renewal options exercisable by the City Manager, for a total agreement amount not to exceed $18,050,750, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022246).

22. Amend the Agreement with Superior Property Services, Inc. To Increase The Total Agreement Amount by $700,000 (Project No. 221402) Not to Exceed $1,966,568 for Hardscape Pavement Cleaning and Infectious Waste Removal Services for the Remaining Term of the Agreement (General Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Superior Property Services, Inc. to increase the total compensation amount by $700,000 for a total agreement amount not to exceed $1,966,568, for the remainder of the agreement term expiring June 30, 2026, subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2022247).

City Council 7 – 11 9/19/2023
CITY COUNCIL 12 December 20, 2022

23. Approve an Agreement with AAA Oil, Inc. for Fuel Delivery and Supply Services (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with AAA Oil, Inc. for fuel delivery and supply services in an annual amount not to exceed $1,300,000 and total amount not to exceed $6,500,000, for a threeyear term beginning December 20, 2022 and expiring December 19, 2025, with an option for one twoyear extension, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022248).

24. Approve an Agreement with Guidehouse Inc. for American Rescue Plan Act (ARPA) Compliance Consulting Services (Revive Santa Ana Program) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an agreement with Guidehouse Inc. for ARPA Consulting Services for a twoyear term, beginning December 20, 2022 through December 19, 2024 with a provision for two oneyear renewals exercisable by the City Manager, for a total aggregate amount not to exceed $400,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022249).

25. Approve an Agreement with Questica Software Ltd. in an Amount not to Exceed $231,804 for Maintenance and Support of Citywide Budget Management Software (General Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an agreement with Questica, Inc. for the maintenance and support of Citywide Budget Management Software for a threeyear term beginning January 16, 2023 through January 15, 2026, for an amount not to exceed $231,804 subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2022250).

26. Approve an Additional Agreement with Global Payments Direct, Inc. DBA OpenEdge, to Amend the Card Services Terms & Conditions For Government Entities, Incorporated Within the Prior Agreement Entered into with Global Payments Direct, Inc. DBA Total System Services Inc. (also known as TSYS Merchant Solutions) for Debit/Credit Card Merchant Payment Processing Services and Support and Maintenance in the Amount not to Exceed $1,898,400, which Includes a General Contingency of $242,400
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a first amendment to agreement with Global Payments Direct, Inc. DBA OpenEdge/TSYS Merchant Solutions for debit/credit card payment processing services, including support and maintenance in an amount not to exceed $1,898,400; which includes a general contingency of $242,400 over the City Council 7 – 12 9/19/2023
CITY COUNCIL 13 December 20, 2022
maximum sevenyear life of the agreement. The first amendment to agreement includes a base term commencing from December 20, 2022 and expiring December 31, 2025, with provision for two renewal options of three years, and one year, respectively ending December 31, 2029 (Agreement No. 2022251).

27. Approve Second Amendment to the Agreement with Aramark Correctional Services, LLC (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the second amendment to the agreement with Aramark Correctional Services, LLC to provide inmate food service and commissary management in an additional amount of $896,152, including a 12.40percent Consumer Price Index increase adjustment, for a total aggregate amount not to exceed $4,478,718 for the agreement term ending on June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022252).

28. Amendment to Agreement with Stage Plus, Inc. for Stage Rental Services to Increase the Annual Not to Exceed Amount by $92,000 per Year through March 31, 2025, for a Total Annual Agreement Amount of $250,000 and $750,000 (Various Funds) for the Term of the Agreement Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement amendment with Stage Plus, Inc. for stage rental services at City events to increase the annual amount by $92,000 per year for an annual amount not to exceed $250,000 through March 31, 2025 and new total agreement amount of $750,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022253).

29. The Planning and Building Agency/Code Enforcement and City Attorney’s Office are Seeking Authorization to File Receivership Petitions and Prosecute Nuisance Abatement Actions against Owners of Real Properties Located in the City of Santa Ana Department(s): Planning and Building Agency
Recommended Action: Authorize the filing and prosecution of receivership petitions against owners of the following properties based on nuisance conditions resulting from health and safety violations of the Santa Ana Municipal Code (SAMC):
• 2405 S Maple Street, Santa Ana, CA 92707
• 1615 N Broadway, Santa Ana, CA 92706
• 1001 Freeman Street, Santa Ana, CA 92703
• 1502 N Flower Street, Santa Ana, CA 92706
• 1516 N Flower Street, Santa Ana, CA 92706
• 1522 N Flower Street, Santa Ana, CA 92706
• 1114 W Berkeley Street, Santa Ana, CA 92707
• 1027 N Logan Street, Santa Ana, CA 92701
• 16551659 E First Street, Santa Ana, CA 92701
City Council 7 – 13 9/19/2023
CITY COUNCIL 14 December 20, 2022
MINUTES: Councilmember Phan recused herself from discussing the property at 1027 N.

Logan St., Santa Ana, CA 92701 on Item 17 as the property owner is a client of her employer, Rutan & Tucker, and requested to bifurcate the discussion of the item.

Councilmember Vazquez expressed concern for the possible displacement of residents.

Executive Director of Planning and Building Minh Thai provided a brief presentation and answered questions.

Councilmember Hernandez requested that current tenants have the right to first refusal, an opportunity to lease the properties, and relocation assistance. Moved to continue the Item and return with alternative housing and relocation assistance; no second to motion received.

Moved by Councilmember Bacerra, seconded by Councilmember Penaloza to approve the recommended action for all the listed properties except the property located at 1027 N. Logan Street, Santa Ana, CA 92701, and include an individual relocation plan for each property.

YES: 7– Councilmember Bacerra, Councilmember Hernandez, – Councilmember Penaloza, – Councilmember Phan, – Councilmember Vazquez, – Mayor Pro Tem Lopez, – Mayor Amezcua
NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
Moved by Councilmember Bacerra, seconded by Councilmember Hernandez to approve the recommended action for the property located at 1027 N. Logan Street, Santa Ana, CA 92701, and include an individual relocation plan.

YES: 6 – Councilmember Bacerra, – Councilmember Hernandez, – Councilmember Penaloza, – Councilmember Vazquez, – Mayor Pro Tem Lopez, – Mayor Amezcua NO: 0
ABSTAIN: 1 – Councilmember Phan
ABSENT: 0
Status: 6 – 0 – 1 – 0 – Pass
City Council 7 – 14 9/19/2023
CITY COUNCIL 15 December 20, 2022

30. Adopt a Resolution Approving a Reduced Home Occupation Permit Fee for HomeBased Businesses/Home Occupations Operating from Residential Premises within the City Department(s): Finance and Management Services
Recommended Action: Resolution No. 2022104 – Adopt a resolution approving a reduced Home Occupation Permit Fee for businesses operating from residential premises within the city, lowering the permit fee from $320.00 per permit to $50.32 per permit.

MINUTES: Councilmember Bacerra thanked staff for all of their hard work on Item 30 and emphasized that the lower permit fee would help residents.

Mayor Pro Tem Lopez thanked staff for their hard work on Item 30.

Councilmember Vazquez stated that he hoped to see yard sales on a monthly basis in the City, as many families rely on them.

Moved by Councilmember Bacerra, seconded by Councilmember Penaloza to Approve Item No. 30.

31. Adopt a Resolution Amending the City’s Basic Classification and Compensation Plan in Response to the State’s Increased Minimum Wage Rate
Department(s): Human Resources
Recommended Action: Resolution No. 2022105 – Adopt a resolution amending and reestablishing the City’s Basic Classification and Compensation Plan to ensure the City complies with the new California minimum wage rate.

MINUTES: Councilmember Penaloza moved to amend the resolution to include the starting rate for the unrepresented classifications to $16.50.

Moved by Councilmember Penaloza, seconded by Mayor Amezcua to approve and amend the resolution to include the starting rate for the unrepresented classifications to $16.50.

YES: 7 – Councilmember Bacerra, – Councilmember Hernandez, – Councilmember Penaloza, – Councilmember Phan, – Councilmember Vazquez, – Mayor Pro Tem Lopez, – Mayor Amezcua
NO: 0
City Council 7 – 15 9/19/2023
CITY COUNCIL 16 December 20, 2022
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass

32. Adopt a Resolution adopting the One Water One Watershed Plan Update 2018 and authorizing the submittal of grant applications for the New Washington Well Project and the Santa Ana Zoo Stormwater Capture and Diversion Project (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Resolution No. 2022098 – Adopt a Resolution adopting the One Water One Watershed Plan Update 2018, the Integrated Regional Water Management (IRWM) Plan for the Santa Ana River Watershed, and authorizing the Santa Ana Watershed Project Authority to submit Proposition 1 IRWM grant applications on behalf of the City of Santa Ana for the New Washington Well Project and the Santa Ana Zoo Stormwater Capture and Diversion Project.

33. Adopt Resolution Authorizing Grant Applications for the Fiscal Year 20232024 Measure M2 Comprehensive Transportation Funding Program (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Resolution No. 2022099 – Adopt Resolution Authorizing the City of Santa Ana to submit applications for funding consideration under the Measure M2 Comprehensive Transportation Funding Program 2023 Call for Projects.

2. Direct staff to incorporate approved Comprehensive Transportation Funding Program projects into the SevenYear Capital Improvement Program for Fiscal Year 202324.

34. Resolution to Adopt and Approve for Submission of the Fiscal Year 202122 Measure M2 YearEnd Expenditure Report and Adopt the Measure M2 Seven Year CIP Department(s): Public Works Agency
Recommended Action: 1. Resolution No. 2022100 – Adopt a Resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 202021, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines.

2. Update the Measure M2 Seven Year CIP for Fiscal Years 20212022 through 20272028.

35. Adopt a Resolution of Intent to Vacate a Portion of Edendale Court behind 1222 and 1226 South Birch Street, Abandonment 2201
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022101 – Adopt a resolution which declares the City’s intent to vacate a portion of Edendale Court behind 1222 and 1226 South Birch Street, and which sets a public hearing for January 17, 2023.

City Council 7 – 16 9/19/2023
CITY COUNCIL 17 December 20, 2022

36. Adopt Resolution of Intention to Disestablish the Downtown Santa Ana Business Improvement District
Department(s): Community Development Agency
Recommended Action: Resolution No. 2022102 – Adopt a resolution of intention to disestablish the Downtown Santa Ana Business Improvement District and establish a time and place for a public hearing to be held by the City Council on January 17, 2023.

37. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361
Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022103 – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days. **END OF CONSENT CALENDAR**

38. Biennial Review and Appointment of Regional Board Representatives Department(s): Clerk of the Council Office
Recommended Action: 1. Review the regional board appointment list and appoint members and alternates to serve as representatives to various outside agencies through December 2024 (or specific term where noted).

2. Resolution No. 2022106 – Adopt a resolution designating and appointing a representative to the Orange County Fire Authority's Board of Directors, if necessary; and,

3. Direct the Clerk of the Council to update and post the Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) on the City's website.

MINUTES: Councilmember Phan recused herself from the discussion regarding the Orange County Water District appointment as they are a client of her employer Rutan & Tucker.

Moved by Councilmember Phan, seconded by Councilmember Penaloza to approve the recommended actions to include the following appointments, with the exception of the Orange County Water District.

Metropolitan Water District Board (MWD) Thai Viet Phan Rep.

Newport Bay Watershed Executive
Committee
Nabil Saba, Executive
Director, Public Works
Rep.

BUSINESS CALENDAR
City Council 7 – 17 9/19/2023
CITY COUNCIL 18 December 20, 2022
Orange County Fire Authority (OCFA) Phil Bacerra Rep.

Orange County Housing Finance Trust Jessie Lopez Rep.

OC Sanitation District Johnathan Ryan Hernandez Rep.

OC Sanitation District Benjamin Vazquez Alt.

OC Vector Control District Nelida Mendoza Rep.

Southern California Association of
Governments (SCAG)
Benjamin Vazquez Rep.

Orange County Council of Governments
Board of Directors (OCCOG)
Benjamin Vazquez Rep.

Orange County Council of Governments
Board of Directors (OCCOG)
VACANT Alt.

Transportation Corridor Agencies (TCA) David Penaloza Rep.

Transportation Corridor Agencies (TCA) Valerie Amezcua Alt.

YES: 7 – Councilmember Bacerra, – Councilmember Hernandez, – Councilmember Penaloza, – Councilmember Phan, – Councilmember Vazquez, – Mayor Pro Tem Lopez, – Mayor Amezcua
NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
Moved by Councilmember Penaloza, seconded by Councilmember Bacerra to approve the appointment of Mayor Amezcua to the Orange County Water District.

YES: 6 – Councilmember Bacerra, – Councilmember Hernandez, – Councilmember Penaloza, – Councilmember Vazquez, – Mayor Pro Tem Lopez, – Mayor Amezcua NO: 0
ABSTAIN: – Councilmember Phan
ABSENT: 0
Status: 6 – 0 – 1 – 0 – Pass

39. Zoning Ordinance Amendment No. 202207 – An Urgency Ordinance of the City Council of the City of Santa Ana Amending Various Sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) Related to Noxious Uses, Medical Offices Operated by Government, GovernmentSubsidized, NotforProfit, or Philanthropic Entities, Electric Fences, and Various Use Definitions
Department(s): Planning and Building Agency
Recommended Action: NS3035– Approve Zoning Ordinance Amendment No. 202207 and adopt the Urgency Ordinance by twothirds (2/3) vote to amend various sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC). (Requires five affirmative votes) MINUTES: Director of Planning and Building Minh Thai provided a brief presentation.

City Council 7 – 18 9/19/2023
CITY COUNCIL 19 December 20, 2022
Councilmember Phan inquired about the possible expansion or introduction of electric fencing.

Mayor Pro Tem Lopez requested to change the proposed zoning code regulation from 500 feet to 1000 feet.

Councilmember Hernandez requested staff research the feasibility of changing the proposed zoning code regulation from 500 feet to 1000 feet.

Moved by Councilmember Bacerra, seconded by Councilmember Penaloza to approve the recommended action and have staff research the feasibility of changing the proposed zoning code regulation from 500 feet to 1000 feet.

40. Increase Transparency with City Labor Negotiations
Department(s): Human Resources
Recommended Action: Accept informational report and provide direction to staff.

MINUTES: Human Resources Executive Director Jason Motsick provided a brief presentation.

Councilmember Hernandez provided comments, stated this item was not what the majority of Council had requested, and spoke in support of Option 1, maintaining the status quo for conducting labor negotiations.

MOTION: Councilmember Hernandez moved to direct staff to implement Option 1, maintain the status quo for conducting labor negotiations, seconded by Mayor Amezcua.

Councilmember Bacerra expressed his concerns and spoke in support of Option 1.

Councilmember Phan provided historical information for the basis of this item and spoke in support of Option 1.

Councilmember Vazquez stated that actions taken by the Council need to be in the best interest of Santa Ana.

City Council 7 – 19 9/19/2023
CITY COUNCIL 20 December 20, 2022
Mayor Pro Tem Lopez provided comments, spoke in opposition to staff's recommended options and the status quo, and requested options aimed at one specific bargaining unit.

City Manager Kristine Ridge and Councilmember Phan provided clarifying remarks regarding previous discussions and the options presented.

Mayor Amezcua provided comments and spoke in support of Option 1.

No vote taken; majority support provided to maintain the status quo. **END OF BUSINESS CALENDAR**

PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

41. Amendment Application No. 202201 to Change the Zoning District From Professional to Light Industrial and Appeal Nos. 202201 and 202202 Appealing Planning Commission Approval of Conditional Use Permit No. 202214 to Permit the Establishment of Distribution Uses within an Industrial Building to be Constructed at 17001740 E. Garry Avenue Legal notice published in the Orange County Reporter on December 9, 2022 and notices mailed on December 8, 2022.

Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022107 – Adopt a resolution denying Appeal Application Nos. 202201 and 202202 and upholding the determination of the Planning Commission to approve Conditional Use Permit No. 202214 as conditioned, and

2. Place ordinance on first reading approving Amendment Application No. 202201.

MINUTES: Mayor Amezcua opened the Public Hearing at 9:09 P.M.

Councilmember Phan recused herself from Public Hearing Item 41 out of an abundance of caution as the listed party is potentially linked to her employer, Rutan & Tucker, and left the room while the item was discussed.

Director of Planning and Building Minh Thai provided a brief presentation.

In-person Public Comments:

Applicant Rob Mitchell, Greenlaw Partners, provided comments regarding the application and the agreements with the neighboring properties.

Melinda Green, representative of the appellant Garry Plaza Office Park Association, provided comments on behalf of her client.

City Council 7 – 20 9/19/2023
CITY COUNCIL 21 December 20, 2022
Rob Mitchell provided a rebuttal to Ms. Green’s comments.

Councilmember Vazquez inquired with staff regarding an easement permit.

Jack Stevens provided comments on the disturbance he believed would be caused by industrial development, the tentative agreement with Rob Mitchell, and requested Council postpone the item.

Michael Brion provided comments regarding property management, power of attorney, and issues he has had with the property developer.

William Stevens provided comments on his concerns regarding industrial development in close proximity to an office building and requested Council postpone the item.

The following speaker addressed Council via teleconference:

Victoria Yun, on behalf of the appellant Supporters Alliance for Environmental Responsibility (SAFER), requested Council remand the item back to staff to circulate a California Environmental Quality Act (CEQA) document for public review and provided various other comments.

Mayor Amezcua closed the Public Hearing at 9:52 P.M.

Councilmember Bacerra requested to include a condition to incorporate public art in the development.

Councilmember Hernandez inquired about a future environmental study.

Moved by Councilmember Bacerra, seconded by Councilmember Penaloza to approve the recommended action and include a public art requirement.

YES: 5 – Councilmember Bacerra, – Councilmember Hernandez – Councilmember Penaloza, – Councilmember Vazquez, – Mayor Amezcua
NO: 0
ABSTAIN:1 – Councilmember Phan
ABSENT: 1 – Mayor Po Tem Lopez
Status: 5 – 0 – 1 – 1 – Pass

42. Conduct a TEFRA Hearing for the First Point Apartments I and Accept a Resolution Approving the Issuance by the California Municipal Finance Authority of Exempt Facility Bonds for a Qualified Residential Rental Project
Legal Notice published in the Orange County Reporter on December 9, 2022.

Department(s): Community Development Agency
Recommended Action: 1. Conduct a Tax Equity and Financial Responsibility Act Hearing in City Council 7 – 21 9/19/2023
CITY COUNCIL 22 December 20, 2022
consideration of the issuance of tax exempt bond financing by the California Municipal Finance Authority (the “CMFA”) on behalf of the Santa Ana Pacific Associates, L.P. to finance or refinance the acquisition, construction, improvement and equipping of First Point Apartments I, a multifamily rental housing project located at 2114 E. 1st Street, Santa Ana, California (the “Project”).

2. Resolution No. 2022108 – Adopt a resolution approving the issuance of revenue bonds by the CMFA in an amount not to exceed $123,000,000 for the purpose of financing the Project.

MINUTES: Mayor Amezcua opened the Public Hearing at 10:00 P.M.

Director of Community Development Mike Garcia provided a brief presentation.

Mayor Amezcua inquired about handicapped parking in the proposed development.

Councilmember Phan recused herself from Public Hearing Item 42 out of an abundance of caution as Jamboree Housing is a client of her employer, Rutan & Tucker.

Mayor Amezcua closed the public hearing at 10:14 PM.

Moved by Councilmember Hernandez, seconded by Councilmember Penaloza to Approve the recommended actions.

YES: 5 – Councilmember Hernandez, – Councilmember Penaloza, – Councilmember Vazquez, – Mayor Pro Tem Lopez, – Mayor Amezcua
NO: 0
ABSTAIN: 1 – Councilmember Phan
ABSENT: 1 – Councilmember Bacerra
Status: 5 – 0 – 1 – 1 – Pass

43. Conduct a TEFRA Hearing for the First Point Apartments II and Accept a Resolution Approving the Issuance by the California Municipal Finance Authority of Exempt Facility Bonds for a Qualified Residential Rental Project
Legal Notice published in the Orange County Reporter on December 9, 2022.

Department(s): Community Development Agency
Recommended Action: 1. Conduct a Tax Equity and Financial Responsibility Act Hearing in consideration of the issuance of tax exempt bond financing by the California Municipal Finance Authority (the “CMFA”) on behalf of the Santa Ana Pacific Associates II, L.P. to finance or refinance the acquisition, construction, improvement and equipping of First Point Apartments II, a multifamily rental housing project located at 2110 E. 1st Street, Santa Ana, California (the “Project”).

2. Resolution No. 2022109 – Adopt a resolution approving the issuance of revenue bonds by the CMFA in an amount not to exceed $90,000,000 for the purpose of financing the Project.

City Council 7 – 22 9/19/2023
CITY COUNCIL 23 December 20, 2022
MINUTES: Mayor Amezcua opened the Public Hearing at 10:15 P.M.

Director of Community Development Mike Garcia provided a brief presentation.

Councilmember Phan recused herself from Public Hearing Item 43 out of an abundance of caution as Jamboree Housing is a client of her employer, Rutan & Tucker.

Mayor Amezcua closed the public hearing at 10:16 P.M.

Moved by Councilmember Penaloza, seconded by Mayor Amezcua to Approve the recommended actions.

YES: 4 – Councilmember Penaloza, – Councilmember Vazquez, – Mayor Pro Tem Lopez, – Mayor Amezcua
NO: 0
ABSTAIN: 1 – Councilmember Phan
ABSENT: 2 – Councilmember Bacerra, – Councilmember Hernandez Status: 4 – 0 – 1 – 2 – Pass

44. Implementation of the City’s Last, Best and Final Offer Dated September 8, 2022 Department(s): Human Resources
Recommended Action: As authorized by Government Code section 3505.7, the recommended action of the City Council is to implement the City’s last, best and final offer dated September 8, 2022.

MINUTES: Mayor Amezcua opened the Public Hearing at 10:16 P.M.

Victor Mendez spoke on transparency concerns regarding Item 44.

Human Resources Director Jason Motsick provided a brief presentation.

Council discussion ensued –
Councilmember Hernandez supported staff’s recommended action to approve the Last, Best, and Final Offer (LBFO) and moved to approve Item No. 44.

Councilmember Phan confirmed with staff what happens related to pay if the LBFO is approved or not approved.

Councilmember Bacerra noted he could not support the LBFO.

Mayor Amezcua addressed fairness and equity and stated she could not support the LBFO and preferred to continue the item in order to obtain additional information.

Councilmember Phan stated her preference to move forward at this time and then go to the table for the successor MOU and seconded Councilmember Hernandez’s motion.

City Council 7 – 23 9/19/2023
CITY COUNCIL 24 December 20, 2022
Councilmember Penaloza expressed reservations regarding the medical and dental insurance provisions, stated he could not support the LBFO as-is, and made a substitute motion to send staff back to the negotiating table. Motion failed for lack of a second. .

Additional Council discussion ensued.

Councilmember Bacerra made a substitute motion to move forward with 1-year term with only a 3% salary increase, to which Director Motsick responded that it was not possible ot adjust the Council-approve LBFO at this time. Councilmember Bacerra made a substitute motion to direct staff to return to the negotiating table with the Police Officers Association.

Mayor Pro Tem Lopez stated she would not support the sub-motion and would support the original motion on the floor.

Councilmember Penaloza offered a friendly amendment to the substitute motion to direct staff back to the table with a 90 day deadline to return back to City Council, which was accepted by Councilmember Bacerra.

Mayor Amezcua closed the Public Hearing at 11:47 P.M.

Substitute Motion by Councilmember Bacerra, seconded by Councilmember Penaloza to direct staff to return to negotiations and return to Council within 90 days.

YES: 3 – Councilmember Penaloza, – Councilmember Bacerra, – Mayor Amezcua NO: 4 – Councilmember Hernandez, – Mayor Pro Tem Lopez, – Councilmember Phan, – Councilmember Vazquez
ABSTAIN: 0
ABSENT: 0
Status: 3 – 4 – 0 – 0 – Fail
Motion by Councilmember Hernandez, seconded by Councilmember Phan to approve the recommended action and implement the Last, Best, and Final Offer.

YES: 4 – Councilmember Hernandez, –Councilmember Phan, – Councilmember Vazquez, – Mayor Pro Tem Lopez
NO: 3 – Councilmember Bacerra, – Councilmember Penaloza, – Mayor Amezcua ABSTAIN: 0
ABSENT: 0
Status: 4 – 3 – 0 – 0 – Pass

CITY MANAGER COMMENTS
MINUTES: City Manager Kristine Ridge announced that City Hall would be closed Monday, December 26, 2022, in observance of the Christmas Holiday, and Monday, January 2, 2023, in observance of the New Year’s Day holiday, and that a full list of holiday closures and modified hours could be found on the City’s website.

City Council 7 – 24 9/19/2023
CITY COUNCIL 25 December 20, 2022

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on the attendance of any regional board or commission meeting or any conference, meeting or event attended.

MINUTES: Councilmember Hernandez thanked staff and residents for their participation and wished everyone a happy holiday season.

Councilmember Bacerra requested that all future land use items on the agenda include the property owner’s information and their primary contact. He also announced his community office hours would be on January 7, 2023, at Thornton Park at 10:00 A.M. and wished everyone a safe and happy holiday season.

Councilmember Vazquez spoke on the historical use of the term “boogeyman” and how it affects society and asked everyone to be cognizant of the words and phrases that they use.

Councilmember Penaloza spoke of the clean-up campaign being led by the cities of Los Angeles, Orange, and Huntington Beach and how the campaign would affect the homeless population in the City of Santa Ana. He also stated that he would be bringing an item to Council to address the nuisance caused by the large number of illegal food stands in the City and wished everyone a happy holiday.

Councilmember Phan wished everyone a happy holiday season and thanked all of her colleagues for their ability and willingness to engage in respectful discourse.

Mayor Pro Tem Lopez wished all a happy holiday season and requested the meeting be adjourned in memory of Javier Villanueva.

Mayor Amezcua provided comments on prison closures in the country, the homeless outreach and enforcement in the City, and wished all a happy holiday season.

ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Amezcua adjourned the meeting at 12:00 A.M. on December 21, 2022 in memory of Javier Villanueva.

Respectfully Submitted,
Jennifer L. Hall, CMC
City Clerk
City Council 7 – 25 9/19/2023
Finance and Management Services
www.santa-ana.org/finance
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 19, 2023
TOPIC: Destruction of Obsolete City Records

AGENDA TITLE
Approve Destruction of Obsolete City Records.

RECOMMENDED ACTION
Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013-014.

DISCUSSION
On April 1, 2013, the City Council approved Resolution 2013-014 (“Resolution”). This Resolution provides to the multiple agencies, departments, and offices of the City, guidance on the retention of City records and how long the records need to be retained.

City staff compiled the Citywide Records Retention Schedule (“Schedule”) which sets forth the retention period for a particular record. The Schedule reflects the requirements of the Public Records Act, is modeled after the California Secretary of State’s sample for local government, and incorporates other statutory periods applicable to Santa Ana.

The Schedule attached to the Resolution is broken down into multiple sections covering the varied responsibilities and minimum retention periods applicable to each.

Section 5.B of this Resolution and the City’s Municipal Code requires that the City Attorney approve the destruction of a City record. Accordingly, Finance has prepared a list of obsolete records proposed for destruction in the form of a memorandum. A copy of the memorandum was reviewed by staff from the City Attorney’s Office and approved by the City Attorney. The memorandum is attached as an exhibit to this staff report.

Destruction of these records will serve to benefit each office with more efficient access to files and alleviate the City’s storage needs to maintain obsolete records.

FISCAL IMPACT
There is no fiscal impact associated with this item.

City Council 8 – 1 9/19/2023
Destruction of Obsolete Records
September 19, 2023

Page 2 ends

EXHIBIT

1. Request for Destruction of Records – Finance & Management Services Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
City Council 8 – 2 9/19/2023

MEMORANDUM
To: Sonia R. Carvalho, City Attorney Date: August 1, 2023 Kathryn Downs
From: Executive Director, FMSA
Subject: Request for Destruction of Records
The Finance & Management Services Agency requests your consent to destroy city records on the attached listing, in accordance with the retention schedule outlined in City Council Resolution 2013-014.

Please review and return a signed and dated copy of the attached pages approving the destruction of these records.

Thank you.

EXHIBIT 1
City Council 8 – 3 9/19/2023
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION
RECORD START

DATE/RETENTION
PERIOD
RECORD
PERIOD
GOVT.

CODE BOX NO.

Accounts Payable Vendor Payment
Documents (All
All Invoices and Supporting
documentation for disbursements for
Beginning Grant
Period +10 years
07/01/06-
06/30/09
34090 3
Accounts Payable Vendor Payment
Documents (All
All Invoices and Supporting
documentation for disbursements for
Beginning Grant
Period +10 years
12/22/10-
12/30/10
34090 5
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
06/23/11-
09/29/11
34090 7
Accounts Payable Vendor Payment
Documents (All
All Invoices and Supporting
documentation for disbursements for
Beginning Grant
Period +10 years
10/06/11-
12/15/11
34090 8
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
12/15/11-
12/22/11
34090 9
Accounts Payable Vendor Payment
Documents (All
All Invoices and Supporting
documentation for disbursements for
Beginning Grant
Period +10 years
01/05/12-
02/23/12
34090 10
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
03/01/12-
04/05/12
34090 11
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
04/12/12-
05/31/12
34090 12
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
06/07/12-
06/28/12
34090 13
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
07/01/10-
06/30/12
34090 14
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
08/23/12-
09/27/12
34090 20
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
10/04/12-
11/08/12
34090 21
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
11/15/12-
01/24/13
34090 22
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
01/31/13-
03/21/13
34090 23
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
03/28/13-
05/16/13
34090 24
Accounts Payable Vendor Payment
Documents (All
Accounts Payable)
All Invoices and Supporting
documentation for disbursements for
City expenditures
Beginning Grant
Period +10 years
05/23/13-
06/27/13
34090 25
Accounts Receivable Department Request
to Issue Accounts
Receivable Invoice
Source documentation of Accounts
Receivable invoices from various
departments
Date Received in
Accounting +3
years
07/01/18-
06/30/19
34090 17
Accounts Receivable Department Request
to Issue Accounts
Receivable Invoice
Source documentation of Accounts
Receivable invoices from various
departments
Date Received in
Accounting +3
years
07/01/19-
06/30/20
34090 18
Appropriation
Adjustments
Reports Changes to City budgets as approved
by the City Council and/or City
Date prepared +3
years
07/01/17-
06/30/20
34090 31
Banks Transfer Activity
Records
Documents pertaining to the wiring of
funds to/from bank accounts
Date prepared +3
years
07/01/13-
06/30/14
34090;
53607
1 Banks Transfer Activity
Records
Documents pertaining to the wiring of
funds to/from bank accounts
Date prepared +3
years
07/01/14-
06/30/15
34090;
53607
2 Banks Transfer Activity
Records
Documents pertaining to the wiring of
funds to/from bank accounts
Date prepared +3
years
07/01/15-
06/30/16
34090;
53607
4 CITY OF SANTA ANA
September 2023
OBSOLETE RECORDS DESTRUCTION SCHEDULE
FINANCE AND MANAGEMENT SERVICES AGENCY
City Council 8 – 4 9/19/2023
53607
;
;
53607
8/28/2023
for
City Council 8 – 5 9/19/2023
Finance and Management Services
https://www.santa-ana.org/finance
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 19, 2023
TOPIC: Carry-Over of Unspent Amounts from FY 2022-23 to FY 2023-24

AGENDA TITLE
Approve Appropriation Adjustment to Carry Over Unspent Amounts from Fiscal Year 2022-23 to Fiscal Year 2023-24

RECOMMENDED ACTION

1. Approve an Appropriation Adjustment to reduce the FY 2022-23 budget for unspent amounts to be carried over to FY 2023-24. (Requires five affirmative votes)

2. Approve an Appropriation Adjustment to increase the FY 2023-24 budget for amounts carried forward from FY 2022-23. (Requires five affirmative votes)

DISCUSSION
Carryover of Unspent Budgets from FY 2022-23
It is common for a City to budget for non-recurring (one-time) expenditures, such as construction projects, which are not completed by the close of the fiscal year on June

30. When this happens, the City Council may approve the “carry-over” of the unspent budget from one fiscal year to the next to provide resources for project completion. Staff typically does not request carry-over for recurring operating budget amounts unless projects have not begun, with initial maintenance/operating costs, as each annual budget already includes provisions for operational expenses.

The City Council adopts a budget one year at a time and the City’s Charter requires City Council approval for appropriation adjustments. Increasing the current year’s budget for unspent amounts carried over from the prior year constitutes an appropriation adjustment.

Staff has compiled a list of carry-over requests (Exhibit 1) such as multi-year capital/grant projects, delayed purchases due to vendor availability, and various onetime projects approved for FY 2022-23 that were not completed by June 30, 2023. The largest projects are a combination of Public Works and Community Development projects for the modernization of the OC Civic Center and land acquisitions such as 1815 E. Carnegie Avenue for the Homeless Navigation Center, as well as various parcels of land throughout the city to expand the city’s green space.

City Council 9 – 1 9/19/2023
Carryover of Unspent Amounts from FY 2022-23 to FY 2023-24 September 19, 2023

Page 2 ends

The General Fund comprises $52.5 million of the total $514.2 million in carryover requests and the remainder is restricted funds. The General Fund carry-over amount consist of capital projects, purchase of equipment, and one-time funding items. The list includes the accounting unit, project description, status, and amount. All requests were reviewed with City departments and analyzed to ensure the unspent budget is available at the accounting unit and fund levels and the allocation is non-recurring.

The carry-over list does include several negative amounts. Our legal level of budgetary compliance is by fund and department. These negative carryover amounts are accompanied by positive carry-over amounts within the same fund and department. In essence, these offsetting negative and positive amounts are being used to true-up the budget between accounting units within a single department and fund to match remaining available resources such as grants.

Each amount on the list includes the amount available one month after the end of FY 2022-23. Staff continued to pay FY 2022-23 invoices through the end of August and will complete the reconciliation of accounts in October. The FY 2022-23 ledger will not be final and closed until the financial statements have been audited in November.

Therefore, the requested carryovers are “maximum” amounts. The actual amounts processed for carry-over will be limited to the available budget once the FY 2022-23 ledger is closed. Carryovers are summarized by fund in Exhibit 2. Staff will update FY 2023-24 revenue estimates for reimbursement grants tied to carryover amounts to reflect reimbursement timing.

FISCAL IMPACT
No fiscal impact is associated with the recommended actions to carry over unspent appropriations. The previously authorized expenditures will be spent in a later period, which only impacts the timing of cash flow.

EXHIBIT(S)

1. List of Requests to Carry Over Unspent Appropriations

2. List of Requests to Carry-Over Unspent Appropriations by Fund Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
City Council 9 – 2 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24 EXHIBIT 1
As of August 4, 2023
General Fund (Fund 11)
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 01103010
01103010
01103010
City Manager
City Manager
City Manager
N/A
N/A
N/A

GENERAL FUND

GENERAL FUND
8th Floor Remodel
Chinatown Memorial
Sister City Visit
Final phase of remodel will be complete by June 30, 2024.

Project scope and location in development.

Expected to be completed by September 2023
290,000
25,000
30,000
Unused FY 22‐23 Employee Compensation
Increases
01105015
01105015
01105015
Non‐Departmental
Non‐Departmental
Non‐Departmental
N/A
N/A
N/A

GENERAL FUND

GENERAL FUND
Prior year set‐aside for employee compensation increases. 2,308,839 1,000,000
1,000,000
Pending purchase of State Building which was approved at August 15, 2023 City Council Meeting.

Notice of Vacancy for Management Analyst scheduled to be posted in October, 2023.

Civic Center Development
Police Oversight Commission
Project was delayed when IT dept began using conference room for upgrades to the 2nd Floor. Conference room upgrades cannot begin until the room is made available for use again.

Project was delayed when IT dept began using conference room for upgrades to the 2nd Floor. Conference room upgrades cannot begin until the room is made available for use again.

CAO ‐ Office Upgrades (Working Spaces,
Furniture, Technical Equipment) 01108032
01108032
City Attorney
City Attorney
N/A
N/A

GENERAL FUND

GENERAL FUND
 46,000
59,000
CAO ‐ Office Upgrades (Working Spaces,
Furniture, Technical Equipment)

01110100
01110110
01110110
Finance
Finance
Finance
N/A
N/A
N/A

GENERAL FUND

GENERAL FUND
Current Office Furniture Replacement
Separation Cash Out For Delayed Retirement
Current Office Furniture Replacement
Furniture specs are in progress; PO will be issued in September 2023.  

145,000
70,000
Retirement postponed to 2024; Additional 533 hours of sick leave that will be paid out.

Furniture specs are in progress; PO will be issued in September 2023. 112,000 01110110
01110120
01110130
Finance
Finance
Finance
221401
N/A
N/A

GENERAL FUND

GENERAL FUND
3rd Floor Remodel
New Mail Meter Machine
EMV Chip & Pin Hardware Equipment
Treasury & Customer Service (TCS) Furniture
Replacement
Project completed but still processing invoices.

Purchase Order will be issued in Fall 2023.

Project will be complete by June 30, 2024.
60,000
24,262
20,000
01110130 Finance N/A GENERAL FUND Furniture specs are in progress; PO will be issued in September 2023.  25,000 01111017
01111017
01111017
01111017
Library
Library
Library
Library
221380
221381
221802
231382

GENERAL FUND

GENERAL FUND
Transform Central Library Active CIP Project, Design, 75% Complete Active CIP Project, Design, 75% Complete
Active CIP Project, Design, 90% Complete
Active CIP Project, Design, 75% Complete
2,454,800
199,600
1,445,300
135,700
Jerome Park ‐ Library In The Park
Newhope Library Improvements
Delhi Library Project Consultant Services
Opening Day Collection Refresh ‐ Main And Library will purchase books and materials throughout the fiscal year and 01111110
01111110
Library
Library
N/A
N/A

GENERAL FUND

GENERAL FUND



122,000
85,000
Newhope Libraries ensure all orders are received prior to June 30, 2024.

The Delhi Library project is anticipated to be complete in June 2024 and needs furnishings and equipment.

Delhi Library Fee
Library Technology Projects ‐ Audio Books For
Youth Services
01111160
01111110
Library
Library

N/A GENERAL FUND

GENERAL FUND
All purchases will be made prior to June 30, 2024. 20,000 231602 Library Technology Projects Started but not completed. 82,500 Construction of the Outdoor Library at Jerome Park is currently anticipated to be completed in June 2024. The Kiosk will be procured at the start of construction (Feb 2024) to ensure it arrives and can be installed prior to construction completion.
01111190
01111190
Library
Library
N/A
N/A

GENERAL FUND

GENERAL FUND
Outdoor Library Book Kiosk At Jerome Park 

100,000
25,806
Technology Projects For Library Of Things
Collection, Newhope Media Lab And Audio
Books For Youth Services
All purchases will be made prior to June 30, 2024.

The purchase order has been issued and therefore as soon as delivery of the vehicles is complete, Fleet will equip the vehicles with the additional equipment.

Contract will be awarded once Carry Forwards are approved with an expected completion date of June 30, 2024.

Under Construction
01113017
01113017
Parks & Recreation
Parks & Recreation
N/A
N/A

GENERAL FUND

GENERAL FUND
Equipment For Newly Purchased Vehicles 

30,000
Security Cameras 130,549
01113017
01113017
01113200
01113220
01113220
01113220
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
212750
232603
N/A
N/A
162658
222764

GENERAL FUND

GENERAL FUND
2nd Floor Prcsa Renovation
Lawn Bowling Clubhouse
City‐Wide Credit Card Terminal Project
Zoo Ticketing System
SA Zoo Giant River Otter Habit
SA Zoo Walkway Improvements
944,200
4,900
123,420
61,958
1,300,000
511,800
Under Construction
Project will be complete by June 30, 2024.

Estimated completion date is June 30, 2024.

Under Construction


In Design
Renovation is scheduled to be complete by December 31, 2023. Furniture will be moved in after completion 01113230 Parks & Recreation N/A GENERAL FUND Furniture‐2nd Floor Renovation  550,000 City Council 9 – 3 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status Funds are committed for the original 10 officers hired during FY 22/23 and will be paid incrementally upon completion of each milestone. 01114402 Police Department N/A GENERAL FUND PD Police Officer Hiring Bonus  
75,000
01114403
01114403
01114403
Police Department
Police Department
Police Department
234519
N/A
234522

GENERAL FUND

GENERAL FUND
PD Ups Replacement
PD Jail Control Center
PD Gate Replacements
PO payment in August 2023; items received. 100,000
200,000
250,000
Issued RFQ #23‐097 on June 28, 2023 for qualified firms.

Requisition will be entered once Carry Forward will be approved.

PO #125720 issued on 04/17/23 and includes a 10% contingency, installation will be complete during Fall 2023.
01114403 Police Department 234515 GENERAL FUND Pd PAAL HVAC 50,110 01114403
01114403
Police Department
Police Department
N/A
N/A

GENERAL FUND

GENERAL FUND
PD Community Room A/V Equipment
PD Community Room A/V Equipment
Items will be purchased and installed by June 30, 2024.

Items will be purchased and installed by June 30, 2025.

Internal priority list has been established, items will be encumbered by June 30, 2024.

Requisition will be entered once Carry Forward will be approved.

Quote has been received and PO is ready to be issued upon Carryover approval
91,000
29,000
01114420
01114425
01114450
Police Department
Police Department
Police Department

N/A GENERAL FUND

GENERAL FUND

GENERAL FUND
PD Vehicle Replacements 730,000
234509 18,240
234521
PD Computers/Copiers Replacement
PD Furniture Replacement

 200,000
01115017 Fire‐Fire Stations 236626 GENERAL FUND Fire Facilities Bldg Repairs & Improvements Project started but not completed. 1,092,500 Contract has been executed with an expected completion date of December 31, 2023.

Project started but not completed.
01115330
01115330
Fire‐Fire Stations
Fire‐Fire Stations

N/A GENERAL FUND

GENERAL FUND
Ambulance Service Assessment  50,000
226020 Fire‐Removal Storage Tanks 941,500
Delays have occurred as a result of the City Hall second floor remodel; PRCSA staff is currently occupying 1602. Expected completion date is February 2024.

Paint proposals have been received; there will be additional purchases for public computers and other equipment. Expected to complete by June 2024.
01116500
01116500
Planning & Building
Planning & Building
N/A
N/A

GENERAL FUND

GENERAL FUND
Conference Room 1600/1602 


50,000
19,500
Installation Of New City Hall Reception Area
And Related Furniture/Equipment
PBA is in the second phase of remodeling and upgrading existing second floor offices and conference rooms. Expected completion is May 2024. 01116510
01116510
Planning & Building
Planning & Building
N/A
N/A

GENERAL FUND

GENERAL FUND
Ross Annex 2nd Floor Offices 48,000
Zoning Code Update To Align With The
General Plan
Staff is currently in the process of negotiating terms and agreements with the selected consultant.
 1,800,000
Installation Of New City Hall Reception Area Paint proposals have been received; there will be additional purchases for 01116520
01116530
01116530
Planning & Building
Planning & Building
Planning & Building
N/A
N/A
N/A

GENERAL FUND

GENERAL FUND


52,000
220,000
330,000
And Related Furniture/Equipment
Land Management System
public computers and other equipment.

Estimated completion date is June 30, 3024.

Seismic Study Draft RFP has been finalized and will be released by mid‐September.  
Code Enforcement Equipment Related To
New Land Management System
01116540
01117017
Planning & Building
Public Works
N/A
N/A

GENERAL FUND

GENERAL FUND
Expected to order new equipment by April 2024. 69,000
Requisition will be entered once Carry Fwd is approved; staff did not obtain pricing until end of fiscal year.

Design Phase, 5% Complete
Construction Phase, 95% Complete
Construction Phase, 0% Complete
Central Stores‐ Shelving & Racks 180,860
01117017
01117017
01117017
01117017
01117017
01117017
01117017
01117017
01117017
01117017
01117017
01117620
01117620
01117620
01117620
01117620
01117620
01117620
01117620
01117620
01117630
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
156827
179001
221377
226023
226910
236001
236031
236032
236038
236039
236041
186919
206963
226018
226988
226995
236026
236034
236036
236037
N/A

GENERAL FUND

GENERAL FUND
Fairview Bridge & Street Imprv
Peebler (South Main Improvements)
Salgado Center Renovation
Cypress Fire Station
353,300
906,400
152,600
907,800
672,200
54,200
Project started but not completed.

Alley Imprv Program FY 21/22
Grand Central Art Center
Construction Phase, 0% Complete
Project started but not completed.

Ross Annex HVAC Automation
Corbin Center Improvements
Salgado Center Bleachers
Project started but not completed.

Project started but not completed.

Project started but not completed.
143,500
676,300
300,000
337,200
147,600
210,900
130,000
500,000
250,000
320,000
457,800
646,500
820,800
1,300,000
27,270
Salgado Center Floor Replace
Refurbish NH Entry Monuments
1st/Jackson & 5th/Euclid Signal
Kennedy & Villa Srts
Project started but not completed.

Project awarded; agreement being signed. 0% complete
Construction Phase, 90% Complete
Construction Phase, 5% Complete
Flower St & 3rd St Traffic Safety
Main St Rehab: Macarthur‐Dyer
Bristol St & Santa Cl Sign Mod
Citywide Parking Study
Design Phase, 75% Complete
Construction Phase, 30% Completed
Construction Phase, 10% Complete
On‐going. Carry‐forward.

Traffic Calming Imps Phase I
Traffic Calming Imps Phase Ii
Trfc Calm/Memory & Flwr Bikeway
Traffic Signal Rsns Replacement
Construction Phase, 1% Complete. Carry forward
Construction Phase on‐going, 0% Complete. Carry forward Environmental Phase just started. 0% complete. Carry forward.

Final invoice was submitted on 8/15/2023.

City Council 9 – 4 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source

Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 01117630
01117630
01117630
01117630
01117630
Public Works
Public Works
Public Works
Public Works
Public Works

N/A GENERAL FUND

GENERAL FUND

GENERAL FUND
Econolite Invoice #518102
Saddleback Street Light Proj
Street Lighting Master Plan
Riverview NH Street Lighting
Street Light Poles Replacement
Delivery of street light poles expected December 2023.

Construction Phase, 10% Complete
Ongoing project
Construction Phase, 0% Complete
Construction Phase, 0% Complete
16,021
226017
236045
236030
236033
735,100
480,700
483,500
863,900
Backlog of work due to Winter 2023 unprecedented storms; new completion date is December 31, 2023.

Anticipated completion date is December 31, 2023.

Anticipated completion date is December 31, 2024.

Project started but not completed
Started, not completed.

Started, not completed.

Ongoing project
June2023 ‐August 2023 (Summer Program)
RFA's submitted in July and August 2023
Applicant was selected in May 2023; Expected completion date is June 2024.

Application deadline was 07/24/23; Funds will be completely expended by June 30, 2024.
01117642 Public Works N/A GENERAL FUND After‐Hours Graffiti Abatement  72,000 01117643
01117643
01117650
01117651
01117652
01117660
01118017
01118017
Public Works
Public Works
Public Works
Public Works
Public Works
N/A
N/A

GENERAL FUND

GENERAL FUND
Tree Trimming Cycle/Urgent Response
Tree Trimming Cycle/Urgent Response
SARTC Deferred Maintenance
Park Maintenance Projects


74,000
62,000
226024
Variou
Variou
236910
N/A
3,796,000
1,232,500
118,400
3,458,100
100,000
150,000
Park Maintenance Projects
Public Works Alley Imprv Program Fy 22/23
Youth Employment Program
Start‐Up Grants For Nonprofits
Community Development
Community Development N/A
01118017
01118017
01118810
01118810
01118811
01118810
01118810
01118810
01116540
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Planning & Building
N/A
221323
N/A

GENERAL FUND

GENERAL FUND
150,000
200,000
25,000
Artist Grant
Artist Grants ‐ GF/ARPA
Business Retention And Welcome Program 50% of 1 yr agreement w/ Chamber of Commerce due in FY23‐24.

Marketing plan will be developed and implemented in FY23‐24.

Improvement And Marketing Of South Main
Corridor
Homeless Navigation Shelter Purchase
(Carnegie)
N/A 1,500,000
1,000,000
50,000
Escrow on the building commenced on July 1, 2023 and is expected to close by November 1, 2023.

Mural Restoration Proposal was issued in August 2023, Power washing invoices will be paid in FY23‐24.

Additional businesses were approved for funds by the last week of June 2023; the invoices were paid on July 2023.

Mural Restoration Proposal was issued in August 2023, Power washing invoices will be paid in FY23‐24.

N/A 
N/A Mural Restoration/Graffiti Power Washing
N/A 221,930
4,380
Business Interruption Funds ‐ Round 3
N/A Mural Restoration/Graffiti Power Washing
Code Enforcement Overtime
Code Enforcement's Overtime will be used to address City Council priorities for a one‐year special project.

N/A  170,000
01117630
01117651
01117651
Public Works
Public Works
Public Works
N/A
N/A
N/A

GENERAL FUND

GENERAL FUND
Chevrolet 2500HD Truck
Ford F‐550 Stakebed Truck
Ford F550 Altec AT37M Boom Truck
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
77,967
211,277
232,506
01117651
01117651
Public Works
Public Works
222769
222756

GENERAL FUND

GENERAL FUND
Memorial Park Lighting Installation Services Goods not received or services not performed Thornton Park Lighting Installation Services Goods not received or services not performed 133,138
344,629
01117651
01117630
01117651
01117017
01117017
01117017
01117621
01117652
01114405
01117017
01117650
01117017
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Police Department
Public Works
Public Works
Public Works
222754
N/A
N/A
N/A
N/A
N/A
N/A
N/A
234504
N/A

GENERAL FUND

GENERAL FUND
Park Lighting Installation Services
Ford F550 ALTEC AT40G Boom Truck
Ford Transit Plumbers Van
Hydraulic Forklift 30B‐9U
Hydraulic Forklift 20BCS‐9
Hydraulic Forklift 20B‐9
Bus Shelter Bench / Kiosk
Provide And Install Fencing
2023 Chevrolet Colorado Truck
Chevrolet Traverse
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
340,664
150,000
94,058
51,649
47,431
40,482
518,861
220,223
280,419
72,176
1,561,426
745,860
226024
236001
Fan Coil Replacement For SARTC
Fan Coil Relocation
01117652 Public Works N/A GENERAL FUND Thornton Park Lighting Installation Services Goods not received or services not performed 177,919 01114403
01117652
01117017
01111017
01117642
01114475
01113017
Police Department
Public Works
Public Works
Library
Public Works
234515
N/A
236031
N/A
N/A
N/A

GENERAL FUND

GENERAL FUND
Split System HVAC Replacement
Utility Cart: Toro Workman GTX
Automate HVAC Bldg Controls
Ford F‐59 Chassis Book Mobile
Pressure Washer Trailer
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
249,888
34,561
267,404
414,922
32,654
Police Department
Parks & Recreation
Kitchen Oven For Santa Ana Jail
2023 Chevrolet Colorado Truck
89,068
222001 229,212
City Council 9 – 5 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 01117651
01116520
01116540
01117620
01117017
01117643
01117017
Public Works
Planning & Building
Planning & Building
Public Works
Public Works
Public Works
N/A
N/A
N/A
N/A
N/A
N/A
N/A

GENERAL FUND

GENERAL FUND
2023 Chevrolet 2500Hd Truck (Qty 5)
2023 Chevrolet Equinox
2023 Chevrolet Colorado Truck
2023 Chevrolet Equinox
2023 Chevrolet Traverse
Aerial/Tree Trimmer Combo Truck
Commercial Diesel Generator Set
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
461,884
55,264
71,949
31,349
40,106
406,128
Public Works 376,711
Subtotal for General Fund (Fund 11) 52,479,029
American Rescue Plan Act (ARPA)
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Dept Fund Description Project Description Project Status Major projects include the Expand
Communication Methods project, the Food
Supply/Distribution project and Healthy Food Carryforwards are for FY21‐22 grant agreement and will be encumbered 18103013 City Manager Multiple AMERICAN RESCUE PLAN ACT(ARPA) 3,152,000 Access project. by 12/31/24.

Carryforward is for the Legal/Contract
Management Support project.

Carryforward is for the HR Service
Enhancement Program.

Carryforwards are for FY21-22 grant agreement and will be encumbered by 12/31/24. 18108013
18109013
City Attorney Multiple
Multiple

AMERICAN RESCUE PLAN ACT(ARPA)

AMERICAN RESCUE PLAN ACT(ARPA)
474,900
Human Resources (71,200) Reducing adopted budget to match project budgets Carryforward includes reserve for revenue
loss and funds for the accounting and
compliance project.

Major projects include the Central Library
construction project, Delhi Center Library
Branch construction and Jerome Park Library
construction.
18110013
18111013
Finance
Library
Multiple
Various

AMERICAN RESCUE PLAN ACT(ARPA)

AMERICAN RESCUE PLAN ACT(ARPA)
Carryforwards are for FY21‐22 grant agreement and will be spent by 12/31/24.
10,323,500
25,235,000
Started but not completed
Major projects include the Youth Violence
Prevention Program, Madison Park Restroom
renovation, and the Campesino Park
Restroom renovation.
18113013 Parks & Recreation Various AMERICAN RESCUE PLAN ACT(ARPA) 901,400 Ongoing Revive Santa Ana Projects
Ongoing Revive Santa Ana Projects
Major projects include the Youth Violence
Prevention Program and the COVID
Emergency Preparedness program.
18114013
18116013
Police Department
Planning & Building
Various AMERICAN RESCUE PLAN ACT(ARPA)

AMERICAN RESCUE PLAN ACT(ARPA)
1,131,700
Multiple Carryforwards are for the ongoing Property 331,600 Compliance and Assistance Program.

Davis Elementary SRTS
Sanitization/Prev‐Right Of Way
First St Slope Stabilization
Public Health Plaza/Wellness P
Admin Of Federal Reporting Req
Neighborhoodsafetystreetlights
NH Safety Streetlights Ph II
Channel Fencing Upgrades Ph II
Sanitation & Pressure Washing
Bus Shelter Cleaning
Ongoing Revive Santa Ana Projects
Construction Phase, 5% complete
Project 50% complete and on‐going
Construction Phase, 35% complete
Project started but not completed.

Project started but not completed.

Design Phase, 90% complete
18117013
18117013
18117013
18117013
18117013
18117013
18117013
18117013
18117013
18117013
18117013
18117013
18117013
18117013
18118013
18120013
18114013
18114013
18118013
18103013
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
196951
221309
221341
221358
221365
221387
221388
221390
221402
221403
221405
221406
221407
Various
Various
Various
221327
221327
221347
221322

AMERICAN RESCUE PLAN ACT(ARPA)

AMERICAN RESCUE PLAN ACT(ARPA)
2,112,400
2,170,300
4,599,700
877,600
3,745,100
989,100
1,000,000
209,200
377,500
Design Phase, 75% complete
Construction Phase, 95% complete
Project is underway; invoice payment pending
Project is underway; invoice payment pending
Construction Phase, 1% complete
Design Phase, 90% complete
250,000
Ped & Mobility Imps Phase I 577,900
Ped & Mobility Imps Phase II 2,310,900
1,000,000
22,767,700
(987,600)
1,796,300
79,519
5,353
282,355
510,533
Ped & Mobility Imps Phase III
American Rescue Plan Act (ARPA) ‐ PWA
American Rescue Plan Act (ARPA) ‐ CDA
American Rescue Plan Act (ARPA) ‐ IT
Chevrolet Express Passenger Van
PAAL Program Supplies
Design Phase, 5% complete
Design Phase, 5% complete
Community Development
Information Technology
Police Department
Police Department
Community Development
City Manager
Reducing adopted budget to match project budgets
Design Phase, 5% complete
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
City Net Homeless Outreach Program
Revive Food Distribution Program
City Council 9 – 6 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 18118013
18111013
18110013
18118013
18118013
Community Development
Library
Finance
Community Development
Community Development
221370
221380
221362
221370
221328

AMERICAN RESCUE PLAN ACT(ARPA)

AMERICAN RESCUE PLAN ACT(ARPA)
Downtown Clean & Safe Program
Design/Engineering Services For Library
ARPA Consulting Services
DTSA Security Services
Rent Stabilization And Just Cause Eviction
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
14,561
706,233
397,473
54,685
276,902
Subtotal for American Rescue Plan Act (ARPA) 87,602,613 Construction Projects
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Dept Fund Description Project Description Project Status 01211020 Library
Library
221800 CANNABIS PUBLIC BENEFIT FUND

CANNABIS PUBLIC BENEFIT FUND

PRCSA FEES & DONATION
Library Improvements Active CIP Project, Design, 90% Complete Active CIP Project, Design, 90% Complete
Awaiting Installation
Awaiting Installation
Under Construction
In Design
In Design
In Design
In Design
In Design
86,000
3,216,300
31,200
01211020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
02213200
02213200
02213200
02213200
02213200
221802
222754
222756
182681
202501
202502
202503
202504
202505
202506
202730
212501
212744
212745
222508
222512
222765
222766
222768
232602
232603
162658
212744
222508
222509
Newhope Improvements
Cap Outlay Dysc Field Lights
Thornton Pk Lighting
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
22,100
Centennial Lake Renovation
Cannabis Fnd‐SA Zoo Splash Pad
Cannabis‐Memorial Splash Pad
Cannabis‐C Chavez Splash Pad
Cannabis‐Thornton Splash Pad
Cannabis‐El Salvador Splash Pad
Cannabis‐Madison Splash Pad
Raitt & Myrtle New Park
Zoo Mobile
Zoo Goat Encounters
Santa Anita Phase II
Zoo Fence
Recreation Mobile
2,478,900
101,000
132,400
924,329
1,351,900
1,349,700
1,350,400
46,300
In Design
Under Construction
Awaiting delivery
Under Construction
Under Construction
Planning
Awaiting delivery
In Design
Under Construction
In Design
In Design
Under Construction
Under Construction
Under Construction
5,300
179,400
489,800
112,000
5,000
1,000,000
726,800
1,000,000
150,500
49,400
Santiago Nat Ctr Reno
Dysc F1 Synth Turf
Jerome Field Irrigation Renova
Playground At Thornton Park
Lawn Bowling Clubhouse
SA Zoo Giant River Otter Habit
Zoo Goat Encounters

PRCSA FEES & DONATION

PRCSA FEES & DONATION
600,000
180,000
Zoo Fence 10,000
Children's Zoo
Planning
Planning 800
Special Gas Tax 29 to Select Street
Construction 59
Highway Users Tax, Roadway Maintenance Rehabilitation Program, Senate Bill funded on‐going projects
Construction Phase, 75% Completed
Ongoing project
02917019 Public Works N/A SPECIAL GAS TAX 27,565,600
02917660
03117101
03117102
03217662
03217662
03217662
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
226970
Various
Various
146802
176880
176802
SPECIAL GAS TAX Omnibus Concrete Pr FY21/22
Vehicles And Other Projects
Charging Station Phases/ Other Projects
Warner Ave Wdng:Main‐Oak Ph I
Santa Ana Blvd & 5th Bike Lane
Lincoln Pedestrian Trail
1,277,200
320,000
30,200
253,100
41,600
AIR QUALITY IMPR. (AB 2766)
AIR QUALITY IMPR. (AB 2766)
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
Ongoing project
Construction Phase, 50% Complete
Construction Phase, 95% Complete
Project Completed; carryforward for project reconciliation Construction Complete, Pending Final Payment, City of Costa Mesa Led Project
Construction Phase, 100% complete. Working on close out with Caltrans.

On-going, carry forward.

Construction Phase, 99% Complete
Construction Phase. Working with Caltrans to re-advertise.

Construction Complete, Pending Final Payment, City of Costa Mesa Led Project
43,100
03217662
03217662
Public Works
Public Works
176889
176894
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
56,700
8,000
Fairview Traffic Sig Synch
Euclid St & Hazard Ave Sigl Mo
Traffic Management Plans 17/18
Local St Prevent Maint FY17/18
Citywide Bike Rack & SARTC
Bear St Traffic Signal Synch
03217662
03217662
03217662
Public Works
Public Works
Public Works
186897
186907
186912
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
8,800
142,800
127,800
03217662 Public Works 186913 MEASURE M‐STREET CONSTRUCTION 10,000 03217662
03217662
03217662
03217662
03217662
Public Works
Public Works
Public Works
Public Works
Public Works
186918
196897
196910
196923
196950
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
Main St & 15th St Traffic Sign
Traffic Management Plans 18/19
Alley Improvements FY 18/19
Mcfadden Rehb Fairview ‐ Raitt
GG Blvd/Memory Trffc Sig Synch
Construction Phase, 95% Complete
On‐going, carry forward for future expenditure reconciliation Construction Phase, 0%
Design Phase, 90% Complete
Construction Complete, Pending Final Payment, OCTA Led project 70,500
600
143,100
1,004,600
15,000
City Council 9 – 7 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 03217662
03217662
Public Works
Public Works
206897
206898
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
Traffic Management Plans 19/20
Pavement Management FY 19/20
On‐going, carry forward. 2,300
700 Design Phase, 99% Complete; keep balance for project reconciliation On-going, carry forward.

Design Phase, 60% Complete
Design Phase 60% Complete
Construction Phase, 5% Complete
Construction, 50% Complete, OCTA Led Project
Construction, 75% Complete, OCTA Led Project
Construction, 65% Complete, OCTA Led Project
Project Completed; carryforward for project reconciliation Design Phase, 99% Complete
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
206899
206959
206960
206963
206967
206968
206969
206970
216898
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
Project Development FY 19/20
Main Slurry: Memory‐NCL
Bedford Rehab:Main PL‐City Lim
Kennedy & Villa SRTS
Edinger Ave Traffic Sig Syn
Warner Ave Trff Sig Syn
Macarthur Blvd Trff Sgl Sync
Omnibus Concrete Pr FY19/20
FY20/21 Pavement Management
7,600
385,900
40,000
238,100
100,000
100,000
100,000
1,400
9,700
03217662 Public Works 216982 MEASURE M‐STREET CONSTRUCTION 247,000 Segerstrom Ave / Dyer Traffic Signal Sync Tustin Ave Tarff Syl Sync
Construction, 50% Complete, City of Irvine Led Project
Construction, 50% Complete, City of Orange Led Project
Construction Phase, 0% Complete
On‐going project
Design Phase, 90% Complete
Design Phase, 95% Complete
Reducing budget to match project budgets
On‐going project
Construction Phase, 95% Complete
On‐going, 90% complete. Carry forward.

Construction, 65% Complete, OCTA Led Project
Construction 95% Complete
Design Phase, 60% Complete
On‐going project
On‐going project
Construction Phase, 5% Complete
Construction Phase, 90% Complete
Design Phase, 10% Complete
Design, 15% Complete, City of La Habra Led Project
Construction 95% Complete
On‐going project
On‐going project
Design Phase, 99% Complete
Design Phase, 99% Complete
Construction Phase, 60% Complete
Design Phase, 5% Complete
Design Phase, 50% Complete
Design Phase, 90% Complete
On‐going project
Construction Phase, 5% Complete
Construction Phase, 80% Complete
Construction Phase, 50% Complete
Design Phase, 90% Complete
Design Phase, 95% Complete
Design Phase, 99% Complete
Design Phase 99% Complete
Construction Phase, 50% Complete
Design Phase, 5% Complete
Design Phase, 50% Complete
Design Phase, 90% Complete
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217662
03217663
03217663
03217663
03217663
03217663
03217663
03217663
03217663
03217664
03417660
03417660
03417660
03517660
03517660
03517660
03517660
03517660
03517660
05113263
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Parks & Recreation
216983
226910
226897
226898
226899
226900
226901
226907
226992
226993
226914
236898
236900
236904
236907
236997
236700
236721
236914
236897
236905
136792
116741
146802
156827
176883
186901
196425
226999
176766
146802
186901
206971
116741
136792
146802
156827
176883
186901
152645
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION

NEW TRANSPO SYS IMPR AREA E

NEW TRANSPO SYS IMPR AREA F
93,000
146,000
27,900
67,300
4,500
Alley Improv Program FY 21/22
Traffic Management Plans 21/22
FY21/22 Pavement Management
Project Development FY 21/22
Right Of Way Mgmt. FY 21/22
Citywide Sewer Trench Rear PHIII
FY21/22 Loc St Prevent Main
Citywide Speed Limit Study
(3,000)
30,000
158,800
23,000
374,100
100,000
148,300
8,100
First St Corer Tarff Synch
Traffic Signal Equipment Rep21/22
Pavement Management FY 22/23
Right Of Way Mgmt. FY 22/23
Bike Lane Prodi Dev FY 22/23
Loc St Prevent Main FY 22/23
Santa Clara Bk Ln Lincoln‐Tuts
Grand Av Rehab: Edingr‐Mcfadden
Euclid St Corr Traff Sig Sync
78,400
3,681,300
796,600
1,234,000
120,000
100,000
50,000
Traffic Sig Equip Rep 22/23
Traffic Management Plans 22/23
Traffic Safety Pro Dev FY22/23
Bristol Wdng:Cc‐Washngton IIIA
Bristol Wdng‐Wrnr/St Andrw IV
Warner Ave Wdng:Main‐Oak Ph I
Fairview Brdge & Street Imprv
Bristol St&Memory Ln Inter Wid
Warner Ave Imprv Ph2‐Oak‐Grand
Mabury Park Stormwater Capture
Project W Bus Shelter
50,000
3,263,600
7,501,200
2,491,700
3,776,900
1,610,200
9,535,200
15,200
253,500
853,000
209,900
1,063,100
11,500
530,000
375,800
442,600
8,700
181,900
2,100
OC Streetcar
Warner Ave Wdng:Main‐Oak Ph I
Warner Ave Imprv Ph2‐Oak‐Grand
Warner Protect Bk Ln:Oak‐Grand
Bristol Wdng‐Wrnr/St Andrw IV
Bristol Wdng:Cc‐Washngton IIIA
Warner Ave Wdng:Main‐Oak Ph I
Fairview Brdge & Street Imprv
Bristol St&Memory Ln Inter Wid
Warner Ave Imprv Ph2‐Oak‐Grand
Santiago Gas House Area Improv

NEW TRANSPO SYS IMPR AREA F

NEW TRANSPO SYS IMPR AREA F
CAPITAL OUTLAY FUND Under Construction; est. completion. 9/1/23; 96% complete Planning‐Park Maintenance is assessing the necessary improvements needed
114,200
05113263
05113263
Parks & Recreation
Parks & Recreation
152646
202709

CAPITAL OUTLAY FUND

CAPITAL OUTLAY FUND
66,700
75,100
Sasser Park Improvements
Adams Pk Sign&Site Furishings Planning‐Park Maintenance is assessing the necessary furnishings needed Planning‐The Zoo is working with PWA to access the zoo wall to hire a design consultant 05113263
05113263
Parks & Recreation
Parks & Recreation
222508
222754

CAPITAL OUTLAY FUND

CAPITAL OUTLAY FUND
52,000
35,500
Zoo Fence
Cap Outlay Dysc Field Lights Awaiting Installation
City Council 9 – 8 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 05113263
05113263
05113263
05117620
05417647
05417647
05417647
05417647
Parks & Recreation
Parks & Recreation
Parks & Recreation
Public Works
Public Works
Public Works
222755
232600
232604
186065
063510
166466
176471
186498

CAPITAL OUTLAY FUND

SANITARY SEWER CAPITAL

SANITARY SEWER CAPITAL
Ct Dog Park ‐Centenial
Cell Twr‐Parks Deferred Maint
Stadium Lights
Streetlight Acq & Upgr Project
Segerstrom/San Lorenzo S Lift
Willard Nh Sewer Main Improv
Sewer Lateral Bristol Phase 3A
Washngtn Square Sewer Main Imp
In Design
Pending Final Invoices
Awaiting Installation
828,900
27,700
42,400
1,268,900
500,000
1,454,200
888,900
826,200
Project completed; carryforward for new street light purchase Active, Construction, 95% complete
Active, Construction, 90% complete
Active, Design 100% Complete
On Hold, Design, 100% complete
Active, Construction, 100% complete, Pending clock on Flower Street for close‐out
Active, Design, 90% complete
Active, Design, 30% complete
Active, Design, 30% complete
Active, Design, 10% complete
Active, Design, 0% complete
Active, Design, 10% complete
Active, Construction, 100% complete, Pending As-built
Active, Bidding in progress
Active, Construction, 100% complete, Pending As‐built
Active, Construction, 99% complete
Active, Bidding in progress
Active, Construction, 95% complete
Active, Construction, 100% complete, Pending clock on Flower Street for close‐out
Active, Design, 90% complete
Active, Design, 30% complete
Active, Bidding in progress
Active, Design, 90% complete
On Hold, Planning
Public Works
Public Works
05417647 Public Works 186616 SANITARY SEWER CAPITAL 425,100 Flower St Sewer Main Improvement Wright St Sewer Main Improve
SA Memorl Nghbrhd Swr Main Imp
Rene Dr Sewer Improvements
Bristol‐Warner Nh Sewer Improv
Fairhaven Nh Sewer Imp
Casa Bonita Nh Sewer Improv
South Main St Sewer Impr
NE Annexation Sewer Impr
Santiago Park Gas House Sewer
Lincoln Ave Sewer Main Impr
Santa Ana Bl Swr Lateral Imps
Segerstrom/San Lorenzo S Lift
05417647
05417647
05417647
05417647
05417647
05417647
05417647
05417647
05417647
05417647
05417647
05517660
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
196430
196497
216447
216448
216449
216450
216451
216619
226473
226620
236471
063510

SANITARY SEWER CAPITAL

SEWER CONNECTION FEE
2,995,000
409,400
83,600
97,600
336,200
177,900
69,500
960,000
50,000
53,200
750,000
1,592,400
05517660 Public Works 186616 SEWER CONNECTION FEE 36,700 Flower St Sewer Main Improvement Wright St Sewer Main Improve
Rene Dr Sewer Improvements
NE Annexation Sewer Impr
05517660
05517660
05517660
05517660
05517660
05717640
05717640
05717640
05717640
05917660
05917660
05917660
05917660
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
196430
216447
216619
236601
236602
226469
226622
236458
236482
146802
156825
156827
176766

SEWER CONNECTION FEE

SEWER CONNECTION FEE
801,000
590,000
1,035,300
300,000
100,000
358,200
886,700
150,000
250,000
1,966,200
35,200
Hazard Ave Sewer Improvements
Maxine Sewer Lift Station Imps
Stormwater Channel Fencing Upg
DTSA Flood Red & Storwtr Infil
Misc Strmdrn Repairs FY 22/23
Repair Culvert St Gert & Ornge
Warner Ave Wdng:Main‐Oak Ph I
Westmnster Rehab:Harbr Toclint
Fairview Brdge & Street Imprv
OC Streetcar

SEWER CONNECTION FEE

FED CLEAN WATER PROTECTION ENT

SELECT STREET CONSTRUCTION

SELECT STREET CONSTRUCTION
Active, Construction, 70% complete
Active, Construction, 0% complete
Active, Project out to bid, 0% complete
Active, Construction, 0% complete
Construction Phase, 50% Complete
Ongoing project
Design Phase, 5% Complete
Construction Phase, 80% Complete
Ongoing; grant funding; keep balance for future expenditure reconciliation
61,200
205,800
05917660 Public Works 176881 SELECT STREET CONSTRUCTION 400 Fairview St: Segerstrom To NCL Westminster Rehab: Clinton‐Frvw
Hazard Ave Protected Bike Lane
Bristol & Edinger Class II Bk
05917660
05917660
05917660
05917660
Public Works
Public Works
Public Works
Public Works
186902
186903
186906
186908

SELECT STREET CONSTRUCTION

SELECT STREET CONSTRUCTION
Ongoing project
Ongoing project
Ongoing project
Ongoing project
102,800
111,900
70,500
Bristol St Protected Ln Edgr‐1 1,700
Design Phase, 90% Complete grant funding; keep balance for future expenditure reconciliation
Ongoing project
05917660 Public Works 206971 SELECT STREET CONSTRUCTION 200 Warner Protect Bk Ln:Oak‐Grand Citywide Bike Rack & SARTC
Santa Clara Bk LN Lincoln‐Tust
05917660
05917660
05917660
05917661
05917661
05917661
05917661
05917661
05917661
05917661
05917663
05917663
05917663
05917663
05917663
05917663
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
186912
236997
176880
116741
136792
N/A
N/A
N/A
N/A
N/A
116741
136792
196898
206956
206970
216986

SELECT STREET CONSTRUCTION

SELECT STREET CONSTRUCTION
10,400
1,426,400
337,500
276,000
56,700
550,000
1,175,700
4,110,000
129,300
250,000
678,300
1,896,000
800
Ongoing project
Santa Ana Blvd & 5th Bike Lane
Bristol Wdng‐Wrnr/St Andrw Iv
Bristol Wdng: CC‐Washngton IIIA
Bristol Corridor Improvement Wrnr/17th
Bristol Corridor Improvement Wrnr/17th
Bristol Corridor Improvement Wrnr/17th
Bristol Corridor Improvement Wrnr/17th
Bristol Corridor Improvement Wrnr/17th
Bristol Wdng‐Wrnr/St Andrw IV
Bristol Wdng:Cc‐Washngton IIIA
Pavement Management FY 18/19
Gas Tax Local Street Improv
Construction Phase, 95% Complete
Design Phase, 99% Complete
Design Phase, 99% Complete
Project has not started
Project has not started
Project has not started
Project has not started
Project has not started
Design Phase, 99% Complete
Design Phase, 99% Complete
Ongoing; keep balance for future expenditure reconciliation Ongoing project 2,200
50,000
32,000
Omnibus Concrete Pr FY19/20
Bridge Peventative Maint Prog
Ongoing project
Ongoing project
City Council 9 – 9 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 05917663
05917663
05917663
05917663
05917663
05917663
05917663
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
226989
176883
226996
206970
236702
236701
236708

SELECT STREET CONSTRUCTION

SELECT STREET CONSTRUCTION
Westminster Rehab: Newhpe‐Harb
Bristol St&Memory Ln Inter Wid
Pedestrian Improvements
Macarthur Resur: Flower‐Main
Grand Ave Rehab ‐ Mcfadden‐1St
Fairview St Imps 17th To Trask
Santiago Creek Ped Bridge Impr
Construction Phase, 0% Complete
Design Phase, 50% Complete
Ongoing project
Project Completed; carryforward to for project reconciliation Design Phase, 90% Complete
65,500
400,000
285,000
700
13,800
275,000
740,000
Design Phase, 0% Complete
Design Phase, 0% Complete
05917663 Public Works N/A SELECT STREET CONSTRUCTION 200,000 Residential Street Repair Program FY 22/23 Project has not started 05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917665
05917667
05917667
05917668
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
186915
196921
196922
196923
196940
196941
196943
196944
196945
196946
196947
206953
206954
206955
206957
206958
206961
216975
216976
216977
216978
216979
216980
226990
226987
226988
226989
236704
236705
236706
236707
176893
186922
186901

SELECT STREET CONSTRUCTION

SELECT STREET CONSTRUCTION
Euclid Rehab: Hazard‐Wstmnstr
First St Slurry & Resurfacing
Main St Slurry & Resurfacing
Mcfadden Rehb Fairview ‐ Raitt
Main St Rehab: Dyer To Warner
Alton Rehab: Raitt To Bristol
Brstol St Rehab 18/19 Mcart‐Rr
1st Ped Improv: Flower‐Standar
Raitt Slurry & Resuf Edn‐Mcfad
Edinger Ave Rehab: Raitt‐Brstl
Raitt St Rehab: Mcffdn‐Cvc Cnt
Macarthur Rehab:Sariver‐Harbor
Euclid St Rehab:Mcfadden To1st
Euclid St Rehab:1St To Hazard
Macarthur Resur: Flower‐Main
Main St Rehab: Warner‐Edinger
Euclid Rehab:C Limit‐Mcfadden
Alton Ave Rahab: Main‐Standard
Flower St Rehab: Mcfadden‐1st
Mcarthur Rehab: Fairview‐Raitt
Fairview A Rehab: City L‐Seger
17th St Rehab: Bristol‐Flower
17th St Rehab:Fairview‐Bristol
Bristol St Rehab:Snta Cl‐Memor
Grand Av Rehab: Warner‐Edingr
Main St Rehab: Macarthur‐Dyer
Westminster Rehab: Newhpe‐Harb
1st St Rehab Grand To Tustin
Mcfadden Rehab Harbor‐Fairview
Mcfadden Rehab Raitt To Grand
Standard Ave Rehab 1st‐Warner
Warner Ave & Flower Inters Imp
Citywide Bike Ln Stripng & Mai
Warner Ave Imprv Ph2‐Oak‐Grand
Water Fund 60 To Acquisition&Construction
Fund 66
Ongoing project
Ongoing project
Ongoing project
Design Phase, 90% Complete
Ongoing project
Ongoing project
Ongoing project
Construction Phase, 0% Complete
Ongoing project
Ongoing project
Design Phase, 90% Complete
Ongoing project
Design Phase, 90% Complete
Design Phase, 90% Complete
Ongoing project
79,400
20,200
358,300
51,000
615,900
4,200
104,800
1,150,000
81,200
118,700
903,300
10,500
1,005,700
1,138,900
39,900
124,400
545,300
736,600
92,800
820,500
2,024,900
989,000
729,600
24,200
Ongoing project
Design Phase, 90% Complete
Design Phase, 99% Complete
Ongoing project
Ongoing project
Ongoing project
Ongoing project
Ongoing project
Ongoing project
Construction Phase, 5% Complete
Ongoing project
Construction Phase, 0% Complete
Ongoing project
Design Phase, 90% Complete
Design Phase, 90% Complete
Design Phase, 95% Complete
Ongoing project
1,542,200
1,925,100
1,335,900
868,000
894,200
2,658,400
1,900,000
5,600
Ongoing project
Design Phase, 90% Complete
29,400
2,192,000
06017019 Public Works N/A WATER 20,035,600 Transfer to fund water projects under Fund 66 Active, Construction, 20% complete
Active, Construction, 90% complete
Active, Construction to begin Sept 2023
Active, Design, 100% complete, To be constructed as part of Bristol Widening Project
06017645
06617647
06617647
Public Works
Public Works
Public Works
166460
116413
136433
WATER Advanced Meter Infrastructure
SA‐5 Vault Modifications
Well 32 Rehab
391,000
784,200
11,062,900

ACQUISITION & CONSTRUCTION

ACQUISITION & CONSTRUCTION
06617647 Public Works 156445 ACQUISITION & CONSTRUCTION 800,200 Bristol Phase 3A Water 06617647
06617647
06617647
06617647
06617647
06617647
06617647
06617647
06617647
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
156446
166460
186424
186491
196423
196433
196438
196439
196440

ACQUISITION & CONSTRUCTION

ACQUISITION & CONSTRUCTION
Grand & St Gertrude Water Imp
Advanced Meter Infrastructure
Warner Ave Wide Wtr Main Impr
Well 29 Improvements
Washington Well Site Improveme
East Station Security Improv
Ritchey St Water Main Reloc
SA‐7 Prssure Reducing Reloc
SR‐55 Water Main Reloc
Active, Construction, 100% complete, Pending final payment Active, Construction, 20% complete
Active, Construction, 80% complete
Active, Construction to begin Fall 2023
Active, Construction to begin Fall 2023
Active, Design, 90% complete
Active, Construction, 70% complete
Active, Construction, 70% complete
Active, Construction, 70% complete
1,212,100
9,299,500
1,056,900
7,832,800
2,102,300
456,800
1,559,500
2,266,500
510,900
Active, Design, 100% complete, To be constructed as part of Bristol Widening Project 06617647 Public Works 196499 ACQUISITION & CONSTRUCTION 819,000 Bristol Wtr Main Imp‐Phase4 City Council 9 – 10 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 06617647
06617647
06617647
06617647
06617647
06617647
06617647
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
216453
216461
216462
226468
226470
226474
236454

ACQUISITION & CONSTRUCTION

ACQUISITION & CONSTRUCTION
Ne Annexation Septic Sewer Imp
South Main St Water Main Impro
SA‐1 Hydrogenerator Upgrade
Lincoln Ave Water Main Impr
Well 38 Pfas Facility
Active, Bidding in progress
Active, Construction, 100% complete, Pending As‐built
Active, Design, 75% complete
Active, Construction, 99% complete
Active, Construction to begin Fall 2023
Active, Design, 30% complete
Active, Construction, 90% complete
Active, Construction, 100% complete, Pending clock on Flower Street for close‐out
1,387,800
1,107,600
650,000
230,900
1,000,000
Pressure Reg Vault Relocation 21,000
Willard Nh Water Main Imps 419,900
06617647 Public Works 236474 ACQUISITION & CONSTRUCTION Greenleaf Water Main Imps 33,700 06617647
06817641
08009053
08009053
08009053
08009053
12015330
12514407
12514491
12814407
13518783
13518783
13518783
13518783
13518783
13518783
13518783
13518783
13518783
13518783
Public Works
Public Works
Human Resources
Human Resources
Human Resources
Human Resources
Fire‐Fire Stations
Police Department
236476
236481
220501
220502
220504
220505
236626
Various
Various
Various
227534
227537
237538
237539
237540
237540
237540
237543
237543
237543

ACQUISITION & CONSTRUCTION

SANITATION FUND
Glenwood Place Wtr Improvement
Workspace Restoration Remodel
5Th FL‐ADA Compliance
4Th FL‐ADA Compliance
CChamber‐ADA Compl
Ch‐Security Hardening
Fire Facilities Bldg Rep/Imps
Urban Area Initiative Grant
Active, Construction, 50% complete
Active, Construction, 20% complete
Project started but not completed
Project started but not completed
Project started but not completed
Project started but not completed
Project started but not completed
Project started but not completed
Project started but not completed
1,300,000
285,300
47,700
65,700
90,700
387,500
801,000
4,297,100
183,900
1,128,200
64,600
407,300
276,200
506,300
31,300

LIABILITY AND PROPERTY INS FND

FIRE FACILITIES FUND

OES UASI
Police Department OES UASI
Police Department
Urban Area Initiative Grant

LAW ENFORCEMENT GRANTS

COMMUNITY DEV BLOCK GRANT/ESG

COMMUNITY DEV BLOCK GRANT/ESG
Frontline Law Enforcement Services
Active Transportation Improvement
Sidewalk Improvement
Project started but not completed
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Grant Year 21; Notice of Completion pending
Grant Year 21; Construction to begin in FY 23‐24
Grant Year 20; Design began in FY 22‐23
Grant Year 20; Active in Design phase
Grant Year 18; Active in Design phase
Grant Year 19; Active in Design phase
Grant Year 20; Active in Design phase
Grant Year 20; Construction to begin in FY 23‐24
Grant Year 21; Construction to begin in FY 23‐24
Grant Year 22; Construction to begin in FY 23‐24
PAAL Restroom Improvement‐Design
Active Transp Safety Imp‐Warner
Newhope Library ADA & Facility Imp
Newhope Library ADA & Facility Imp
Newhope Library ADA & Facility Imp
Street Improvement ‐ Heninger
Street Improvement ‐ Heninger
Street Improvement ‐ Heninger
375,700
124,400
661,200
88,000
747,800
14717611
14717611
Public Works
Public Works
176894
186918

FEDERAL AID SAFETY PROGRAM

FEDERAL AID SAFETY PROGRAM
10,900
23,000
Euclid St & Hazard Ave Sigl Mo Construction Phase, 100% complete. Working on close out with Caltrans.

Construction 99% complete. Working on final punch list items, invoicing and closed out with Caltrans.
85% complete. Carry forward.
85% complete. Carry forward.

Main St & 15th St Traffic Sign
1St/Jackson & 5th/Euclid Signl
Safe Mobility SA Update
Bristol St & Santa Cl Sign Mod
Civic Center Drive Bike Blvd
Lincoln Pedestrian Trail
Santa Ana Blvd & 5th Bike Lane
Edinger Protected Bike Lanes
Raitt St Protected And Buffered Bikeway
1st Ped Improv: Flower‐Standar
14717611
14717611
14717612
14817613
14817613
14817613
14817613
14817613
14817614
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
186919
226994
226995
176801
176802
176880
176885
236998
196944

FEDERAL AID SAFETY PROGRAM

TRAFFIC SYSTEM MGMT GRANT

TRAFFIC SYSTEM MGMT GRANT
511,300
54,900
287,600
61,400
26,500
526,000
10,600
885,900
53,200
Construction Phase, 10% Complete
Project Completed; pending reconciliation
Project Completed; pending reconciliation
Construction Phase, 95% Complete
Project Completed; pending reconciliation
Project under design. Need to carryover
Construction Phase, 0% Complete
14817614 Public Works 196951 TRAFFIC SYSTEM MGMT GRANT 200 Davis Elementary SRTS Mcfadden Prot Bik Ln Har‐Grand
Kennedy & Villa SRTS
Construction Phase, 5% Complete, keep balance for future reconciliation Design Phase, 90% Complete
Construction Phase, 5% Complete
Construction Phase, 0% Complete
Design Phase, 95% Complete
Construction Phase, 0% Complete
Construction Phase, 5% Complete
Construction Phase, 60% Complete
In Design
In Design
In Design
In Design
Under Construction
14817614
14817614
14817614
14817614
14817615
14817615
14817615
16113262
16113263
16113263
16113264
16113264
16417640
16417640
16417640
16417641
16417641
Public Works
Public Works
Public Works
Public Works
Public Works
206962
206963
206964
206965
196944
196951
196948
232601
202731
212741
202729
202730
236625
236627
236628
136433
166460

TRAFFIC SYSTEM MGMT GRANT

PRCSA CAPITAL GRANTS

PWA ENTERPRISE CAPITAL GRANTS

PWA ENTERPRISE CAPITAL GRANTS
6,064,600
1,291,000
4,874,200
5,494,800
4,030,700
4,768,400
2,470,900
2,000,000
54,800
480,700
3,323,700
243,700
1,442,900
4,675,000
1,080,000
732,300
Fremont & Spurgeon Srts
Standard Ave Prot Bk Ln: 3‐War
1st Ped Improv: Flower‐Standar
Davis Elementary SRTS
W Willits Protected Bike Lanes
Santa Ana Zoo Educational Hub
Santiago Main St Entrance Desi
17th St Triangle Park Restorat
Standard‐Mcfadden New Park
Raitt & Myrtle New Park
Public Works
Public Works
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Public Works
Public Works
Public Works
Public Works
Public Works
King Street Urban Greening Prj
Rouselle St Flood Protection
Warner Ave Flood Protection
Well 32 Rehab
Active, Construction starting Nov 2023
Active, Design, 5% complete
Active, Construction starting Jan 2024
Active, Construction to begin Sept 2023
Advanced Meter Infrastructure Active, Construction, 20% complete 1,148,600 City Council 9 – 11 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 16417641
16417641
16417641
16417642
16417643
16417644
22317660
22417660
22417660
22417660
22617660
31113260
31213260
31213260
31213260
31213260
31213261
31313260
31313260
31313260
31313260
31313260
31313260
31313260
31313261
31413260
31413260
31513260
41718820
41718820
41718820
41718820
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
196423
216462
226470
166460
226621
226622
236907
206618
146802
116741
236458
197527
152645
202731
222753
222752
152645
162658
202729
212726
212728
212740
222769
232601
162658
182681
197527
197527
167751
227750
227758
237754

PWA ENTERPRISE CAPITAL GRANTS

LOCAL DRAINAGE AREA III

LOCAL DRAINAGE AREA IV

LOCAL DRAINAGE AREA VI
RESIDENTIAL DEVELOP DISTRICT 1
RESIDENTIAL DEVELOP DISTRICT 2
RESIDENTIAL DEVELOP DISTRICT 2
RESIDENTIAL DEVELOP DISTRICT 2
RESIDENTIAL DEVELOP DISTRICT 2
RESIDENTIAL DEVELOP DISTRICT 2
RESIDENTIAL DEVELOP DISTRICT 3
RESIDENTIAL DEVELOP DISTRICT 3
RESIDENTIAL DEVELOP DISTRICT 3
RESIDENTIAL DEVELOP DISTRICT 3
RESIDENTIAL DEVELOP DISTRICT 3
RESIDENTIAL DEVELOP DISTRICT 3
RESIDENTIAL DEVELOP DISTRICT 3
RESIDENTIAL DEVELOP DISTRICT 3
RESIDENTIAL DEVELOP DISTRICT 4
RESIDENTIAL DEVELOP DISTRICT 4

RESIDENTIAL DEV HARBOR SPECFIC

CDA INCLUSIONARY HOUSING FEE

CDA INCLUSIONARY HOUSING FEE
Washington Well Site Improveme
SA‐1 Hydrogenerator Upgrade
Well 38 PFAS Facility
Active, Construction to begin Fall 2023
Active, Design, 75% complete
Active, Construction to begin Fall 2023
Active, Construction, 20% complete
Active, Construction, 90% complete
Active, Construction starting Aug 2023
Construction Phase, 5% Complete
Construction Phase, 60% Complete
Construction Phase, 50% Complete
Design Phase, 99% Complete
Construction Phase, Ongoing
Under Construction
740,000
299,000
2,000,000
115,800
583,800
4,771,900
287,000
4,900
Advanced Meter Infrastructure
Raitt & Myrtle Park Project
DTSA Flood Red & Storwtr Infil
Loc St Prevent Maint FY 22/23
Warner Storm Drain Imp: Ph1
Warner Ave Wdng:Main‐Oak Ph I
Bristol Wdng‐Wrnr/St Andrw IV
Misc Strmdrn Repairs FY 22/23
Santa Anita Soccer Field
21,400
Public Works
Public Works
373,000
150,000
385,300
203,400
133,800
123,400
27,200
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Community Development
Community Development
Community Development
Community Development
Santiago Gas House Area Improv
Santiago Main St Entrance Desi
Stadium Scoreboard
Under Construction; est. compl. 9/1/23; 96% complete
In Design
Pending Final Invoice for Contingency Item
Pending payment of final invoice
Under Construction; est. compl. 9/1/23; 96% complete
Under Construction; est. compl. 9/30/23; 91% complete
In Design; Council award scheduled for 9/19
In Design
Stadium Synthetic Turf
Santiago Gas House Area Improv
SA Zoo Giant River Otter Habit
Standard‐Mcfadden New Park
Pe Bike Trail Phase II
Sandpointe Secur Ltng
Flower St Bike Trail Renovatio
Memorial Park Lights
Santa Ana Zoo Educational Hub
SA Zoo Giant River Otter Habit
Centennial Lake Renovation
Santa Anita Soccer Field
9,100
1,767,100
304,200
453,400
275,400
574,200
54,700
230,300
81,700
26,400
In Design
Under Construction; est. compl. 9/30/23; 85% complete
Awaiting Installation
In Design
Under Construction; est. compl. 9/30/23; 91% complete
Under Construction; Began Potholing
Under Construction
Under Construction
Ongoing project
Ongoing project
Ongoing project
42,400
Santa Anita Soccer Field 1,567,600
775,100
227,800
1,533,300
565,300
Inclusionary Housing Funds
Carnegie Shelter‐Various
Westview House
Vance Lacy Loan Ongoing project
41718820
41718820
41718820
237755
237768
237769

CDA INCLUSIONARY HOUSING FEE

CDA INCLUSIONARY HOUSING FEE
(508,800)
3,753,600
80,000
Community Development
Community Development
Homebuyer Down Payment Asst Loan Prg
Carnegie Real Proprty Purchase
Reducing budget to match project budgets
Ongoing project
Community Development
Community Development
Community Development
Community Development
Homebuyer Down Payment Asst Loan Prg
Peebler (South Main Improvements)
Affordable Housing & Sustainable Comm
Modernization Of SA Civic Center
Ongoing project
Ongoing; est. compl. 9/15/23; 95% complete
Ongoing project
41818830
41818832
41818833
179001
229001
N/A

CDA CAPITAL PROJECTS

CDA CAPITAL PROJECTS
54,100
1,805,700
Ongoing project 9,000,000
99217950
99217950
146802
186901

TRAN SYS IMP AUT AREA B

TRAN SYS IMP AUT AREA B
2,212,200
485,700
Public Works Warner Ave Wdng:Main‐Oak Ph I Construction Phase, 60% Complete Public Works
Public Works
Public Works
Warner Ave Imprv Ph2‐Oak‐Grand
16 Ch. Traffic Signal Monitor
Shelters‐Benches‐Trsh Receptacle
Safe Mobility Sa Update
Dan Young Soccer Sports Lighting
Stadium Sports Lighting
Installation Services
Bonding
Synthetic Fieldturf
Cell Tower Consultant Serv
Dri‐Prime Sd 150M Diesel Pump
2024 Ford F‐650 Cement Truck
Chevrolet Colorado
Commercial / Industrial Inspections
Barrier Free Park Installation
Memorial Park Sports Lighting
Installation And Services
Design Phase, 90% Complete
03217662
03217663
03217662
05113263
05113263
05113263
05113263
05113263
05113263
05617640
05617640
05717640
05717640
16113262
31313260
31313260
216914
226999
226994
222754
232604
232604
232604
222766
232600
N/A
N/A
N/A
N/A
232602
222769
222769
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION
MEASURE M‐STREET CONSTRUCTION

CAPITAL OUTLAY FUND

SANITARY SEWER SERVICE
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
20,758
776,527
12,323
382,792
176,515
103,764
1,892
300,000
24,597
55,589
149,989
33,666
408,448
2,000,000
580,400
385,826
Public Works
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Public Works
Public Works
Public Works
Public Works

SANITARY SEWER SERVICE

FED CLEAN WATER PROTECTION ENT

PARKS CAPITAL GRANTS
RESIDENTIAL DEVELOP DISTRICT 3
RESIDENTIAL DEVELOP DISTRICT 3
Parks & Recreation
Parks & Recreation
Parks & Recreation
Subtotal for Construction Projects 311,233,413
City Council 9 – 12 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description
Fund Description
Project Description
Project Description
Project Status
Project Status
All Other Funds
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Dept
01211020 Library
Library
221801
231802

CANNABIS PUBLIC BENEFIT FUND

CANNABIS PUBLIC BENEFIT FUND
Library Ops Cannabis Fnd 21‐22
Library ‐ New Books
Ford F‐59 Chassis Book Mobile (Change
Order)
Active and Ongoing Library Program
Active and Ongoing Library Program
196,442
01211020 26,100
01211020 Library 221801 CANNABIS PUBLIC BENEFIT FUND Goods not received or services not performed 16,929 01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
01213020
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
232400
212501
222512
212745
222756
222754
222754
222766
232602

CANNABIS PUBLIC BENEFIT FUND

CANNABIS PUBLIC BENEFIT FUND
Cannabis Fund 22/23
Ford Transit T‐350 Crew Van
Ford Transit T350 Van
Synthetic Fieldturf
Thornton Park Sports Lighting
Dan Young Soccer Sports Lighting
Installation And Services
Synthetic Fieldturf
Program in Progress 1,106,800
102,961
68,664
568,598
237,986
337,108
131,709
2,312,067
79,770
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
RFP will be issued prior to June 30, 2024. Delays due to PD‐IT project workload.

Barrier Free Park Installation
01214010
01214010
Police Department
Police Department
234604
234600

CANNABIS PUBLIC BENEFIT FUND

CANNABIS PUBLIC BENEFIT FUND
PD Mobile Data Computers 1,000,000
Ford F550 Altec AT37G Boom Truck Goods not received or services not performed 98,636 Code Enforcement Cannabis/Bus. Regulatory PBA is in the second phase of remodeling existing offices and conference Office rooms ‐ second phase expected completion is May 2024. 01216010 Planning & Building N/A CANNABIS PUBLIC BENEFIT FUND  9,000 Code Enforcement Cannabis/Bus. Regulatory PBA is in the second phase of remodeling existing offices and conference 01216010
01216010
Planning & Building
Planning & Building
N/A
N/A

CANNABIS PUBLIC BENEFIT FUND

CANNABIS PUBLIC BENEFIT FUND


38,000 Office rooms ‐ second phase expected completion is May 2024.

Code Enforcement's Overtime will be used to address City Council priorities for a one‐year special project.

Code Enforcement Overtime 150,000
02213200
02213200
02213200
02213200
02917620
03109050
03109050
03109050
03109050
03109050
03117102
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Public Works
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Public Works
222502
222503
222769
232603
N/A
N/A
N/A
N/A
N/A

PRCSA FEES & DONATION

SPECIAL GAS TAX
AIR QUALITY IMPR. (AB 2766)
AIR QUALITY IMPR. (AB 2766)
AIR QUALITY IMPR. (AB 2766)
AIR QUALITY IMPR. (AB 2766)
AIR QUALITY IMPR. (AB 2766)
AIR QUALITY IMPR. (AB 2766)
Movies In The Park
After School Adventur
Program in Progress
Program in Progress
42,500
25,400
10,000
2,410
39,461
844
2,714
566
1,532
838
Memorial Park Sports Lighting
Renovate Lawn Bowling Clubhouse
Econolite Invoice# 518101
Halden Lunch And Cutlery Set
H2GO Ranger Vacuum Bottle
Round Magnet Clip
Baltimore Lunch Bag
Retract Badge Holder (White)
Ford F‐150 Lightning Truck
Goods not received or services not performed
Goods not received or services not performed
Delivery of street light poles expected December 2023.

Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
N/A
N/A 229,088
05105015 Public Works N/A CAPITAL OUTLAY FUND ADA Transition Plan Vendor has been selected and study will be complete by June 30, 2024 68,980 06017640
06017640
06017640
06017640
06017640
Public Works
Public Works
Public Works
Public Works
Public Works
N/A
N/A
N/A
N/A
N/A
WATER
WATER
WATER
WATER
WATER
Ford F550 Altec AT37G Boom Truck
Ford F550 Altec AT40G Boom Truck
2023 Chevrolet Colorado Truck
Roof Repairs
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
73,304
16,534
57,115
23,300
John Deere 410 P‐Tier Backhoe 185,026
06017640 Public Works N/A WATER Fleet/Purchasing delays. New requisitions will be entered for FY23‐24. 663,660 Heavy Duty Mechanic Truck & Vacuum Trailer Cng Water Tank Truck
Custom Saw Trailer
06017641
06017641
06017641
Public Works
Public Works
Public Works
N/A
N/A
N/A
WATER
WATER
WATER
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
280,258
46,680
2024 Ford F550Xl Full‐Size Truck 673,275
06017644 Public Works N/A WATER Vehicles For Water Quality Staff Vehicles were no longer available at fiscal year end due to vendor delays.  
80,000
06017645
06017645
06017646
Public Works
Public Works
Public Works
N/A
N/A
N/A
WATER
WATER
WATER
Pool Vehicle For Water Admin & Engineering Vehicles were no longer available at fiscal year end due to vendor delays. 270,000 Remove Existing Door And Hardware 191,217
Meter Box & Vault Replacements
Goods not received or services not performed
Supply shortage of materials caused delays; project now expected to be complete by December 31, 2023.
 2,000,000
City Council 9 – 13 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 06017646 Public Works N/A WATER Crane Truck Fleet/Purchasing delays. New requisitions will be entered for FY23‐24.  117,000 06017646
06017646
06817640
06817640
06817640
06817640
06817641
06817641
06917640
07017100
07017100
07017100
07017100
07017100
07017100
07017100
07017100
07017100
07017100
07017100
08009052
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Human Resources
N/A
N/A
N/A
N/A
N/A
N/A
236481
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
WATER
WATER

SANITATION FUND

REFUSE COLLECTION SERVICE

EQUIPMENT REPLACEMENT

LIABILITY AND PROPERTY INS FND
2024 Chevrolet Silverado Truck
2023 Chevrolet Silverado 1500
Ford F‐550 Stakebed Truck
Ford F‐250 Truck
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
September 2023‐ Expected date of completion.

Project fully funded in FY22‐23; Carry Forward is to record expenditures in fiscal year being serviced
100,522
61,388
105,639
104,741
27,115
27,774
134,200
170,819
78,872
83,914
76,339
857,540
172,442
19,647
180,640
187,322
90,081
31,437
38,156
41,661
12,500
Chevrolet Colorado
Portable Restroom Trailers
New Office(S)/Workspace(S) Furniture
Fitness Room Improvements
Ford F‐150 Truck
Ford Police Interceptors
Toro GTX Electric Cart
Ford Interceptor Utility Suv
Ford Interceptor Utlity Suv
Hydraulic Tilt Trailer
2023 BMW RT‐P Motorcycle
Chevrolet Colorado
Chevrolet Colorado
2023 Chevrolet Equinox
2023 Chevrolet Traverse
Portable Restroom Trailers
Lobby Chair Lift To Be Ada Compliant
Meridian Knowledge Systems Learning
Management Software
New Reception Desk Installation
Meridian Knowledge Systems Learning
Management Software

08009052
08009053
08209052
08209052
08809050
08809050
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
N/A
220505
N/A

LIABILITY AND PROPERTY INS FND

WORKERS COMPENSATION FUND

QUALITY SERVICE TRAINING
61,486
36,158
30,743
12,500
60,724
40,200
Goods not received or services not performed
Project fully funded in FY22‐23; Carry Forward is to satisfy GASB software requirement.

Installation expected to be complete October, 2023.

Project fully funded in FY22‐23; Carry Forward is to satisfy GASB software requirement.

N/A Lobby Chair Lift To Be Ada Compliant
Meridian Knowledge Systems Learning
Management Software N/A
N/A QUALITY SERVICE TRAINING 4th Floor Training Project started but not completed.  
Expected completion date is December 30, 2023; Furniture still has to be purchased. 10920149
10920149
10920149
Information Technology
Information Technology
Information Technology
221201
N/A

INFORMATION TECHNOLOGY

INFORMATION TECHNOLOGY
IT 2nd Floor Remodel 1,500,000
700,000
400,000
ERP System Replacement RFP expected to be finalized in FY23‐24 The Business License Tax Software RFP is scheduled to be released the first week of October 2023.

N/A Replace Business Tax Licensing System
10920149
10920149
10920149
10920149
10920149
Information Technology
Information Technology
Information Technology
Information Technology
Information Technology
N/A
N/A
N/A
N/A
N/A

INFORMATION TECHNOLOGY

INFORMATION TECHNOLOGY
PC Refresh Program Ongoing program to annually replace a portion of computer equipment. 150,000 206,000
250,000
1,000,000
100,000
PO has been issued, but delivery is delayed due to supply chain issues.

Installation is expected to be complete in Fall 2023.

Data Center AC & Ups Batteries
City Facilities Wireless Upgrade
LMS System Replacement
Timekeeping System
Upgrade would give another 7‐years of life to current system. Project is in planning phase.

IT working with vendor and PBA to finalize Building Safety, Planning and Code Enforcement platforms. Expected completion date is June 30, 2024.

Currently in planning phase; next step is development/issuing of RFP. 10920149
10920149
10920149
Information Technology
Information Technology
Information Technology
N/A
N/A
N/A

INFORMATION TECHNOLOGY

INFORMATION TECHNOLOGY
Selectron/LMS For Telephone Payments And Project currently in planning/evaluation phase. 20,000 250,000
206,257
Cybersecurity Protection Program
Replace 15 Tn & 10 Tn Crac Units
Series of incremental additions to Cybersecurity program.

Goods not received or services not performed

City Council recently approved the Purchase and Sale Agreement at the June 20, 2023 meeting. Escrow will close in FY23‐24.

City Council recently approved the Purchase and Sale Agreement at the June 20, 2023 meeting. Escrow will close in FY23‐24.
11118800
12218715
Community Development
Community Development
N/A
N/A

OPIOID REMEDIATION

OPIOID REMEDIATION
Property Purchase 1815 E. Carnegie Ave.

Property Purchase 1815 E. Carnegie Ave.
1,100,000
100,000
City Council 9 – 14 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 12015330
12015330
12015330
12015330
12015330
Fire‐Fire Stations
Fire‐Fire Stations
Fire‐Fire Stations
Fire‐Fire Stations
Fire‐Fire Stations
236626
236626
236626
N/A

FIRE FACILITIES FUND

FIRE FACILITIES FUND
Roof Replacement At Fire Station 73
Roof Replacement
Install Security Gate Fencing
Flooring Replacement
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
City Council approved a pre‐commitment letter on July 18, 2023 supporting the development of transitional age youth housing. Funds will be expended once the developer verifies that 100% of secured funding has been obtained.
116,502
39,653
31,290
51,722
N/A Move Existing Furniture 9,283
Precommitment Loan ‐ Illumination
Foundation 12218715 Community Development N/A EMERGENCY AND HEALTH GRANTS 673,774 12218715
12218716
12218717
12218717
12218717
Community Development
Community Development
Community Development
Community Development
Community Development
Various
227752
Various
227757
237753

EMERGENCY AND HEALTH GRANTS

EMERGENCY AND HEALTH GRANTS
HHAP Grant
Homeless Services Outreach Program
HHAP‐3 Grant
Homeless Services Outreach Program
Homeless Navigation Shelter Services
Ongoing project
Goods not received or services not performed
Ongoing project
Goods not received or services not performed
Goods not received or services not performed
450,000
198,059
1,519,800
1,428,741
718,150
12514491
12814407
12814409
Police Department
Police Department
Police Department
224250
214506
224507
OES UASI Goods not received or services not performed 34,880 203,789
118,200
Grant Project & Fiscal Coordinator Services
LAW ENFORCEMENT GRANTS Swat Team Uniforms / Gear

LAW ENFORCEMENT GRANTS
Goods not received or services not performed
Grant ends 09/30/2024‐Pending gang prevention and enforcement Gang Prevention And Enforcement exercises
Sexual Assault Evidence Submission Grant
Home Grant Program
Home Grant Program
Home Grant Program
12814417
13018780
13018780
13018780
13018780
13018780
Police Department 214601
Various
Various
Various
Various
Various
LAW ENFORCEMENT GRANTS 36% of grant remaining 18,800
186,000
501,300
1,754,000
1,726,700
2,291,200
Community Development
Community Development
Community Development
Community Development
Community Development

HOME PROGRAM FEDERAL GRANT

HOME PROGRAM FEDERAL GRANT
Grant Year 2018; period of performance ends 8/2026
Grant Year 2019; period of performance ends 8/2027
Grant Year 2020; period of performance ends 8/2028
Grant Year 2021; period of performance ends 8/2029
Grant Year 2022; period of performance ends 8/2030
Home Grant Program
Home Grant Program
Community Development Block Grant
Administration
Grant Monitoring & Tech Support Serv
Community Development Block Grant‐
Housing
13518780
13518780
13518782
Community Development
Community Development
Community Development
Various
237500
Various

COMMUNITY DEV BLOCK GRANT/ESG

COMMUNITY DEV BLOCK GRANT/ESG
Grant Year 2022; period of performance ends 8/2029
Goods not received or services not performed
196,600
12,291
Grant Year 2019; period of performance ends 8/2026 4,700 Community Development Block Grant‐
Housing
13518782 Community Development Various COMMUNITY DEV BLOCK GRANT/ESG Grant Year 2020; period of performance ends 8/2027 168,800 Community Development Block Grant‐
Housing
Residential Rehabilitation Program Serv
Community Development Block Grant
Programs
13518782
13518782
13518783
Community Development
Community Development
Community Development
Various
237530
Various

COMMUNITY DEV BLOCK GRANT/ESG

COMMUNITY DEV BLOCK GRANT/ESG
Grant Year 2022; period of performance ends 8/2029
Goods not received or services not performed
20,000
212,155
Grant Year 2017; period of performance ends 8/2024 9,300 Community Development Block Grant
Programs
Community Development Block Grant
Programs
Community Development Block Grant
Programs
13518783
13518783
13518783
13518783
Community Development
Community Development
Community Development
Community Development
Various
Various
Various
237517

COMMUNITY DEV BLOCK GRANT/ESG

COMMUNITY DEV BLOCK GRANT/ESG
Grant Year 2018; period of performance ends 8/2025
Grant Year 2021; period of performance ends 8/2028
Grant Year 2022; period of performance ends 8/2029
Goods not received or services not performed
6,000
133,000
577,000
15,588 Victim Intervention Program
Emergency Solutions Grant
Homeless Management System Services
Shelter Services
Grant Monitoring & Tech Support Serv
Homeless Prevention Rapid Re‐Housing
Homeless Prevention Rapid Re‐Housing
Community Development Block Grant ‐ Cv
(Covid 19)
Grant Monitoring & Tech Support Serv
Case Management Sa Youth Exp
Homelessness
13518785
13518785
13518785
13518785
13518785
13518785
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Various
237602
237603
237600
237606
237605

COMMUNITY DEV BLOCK GRANT/ESG

COMMUNITY DEV BLOCK GRANT/ESG
Grant Year 2022; Period of performance ends 10/2024
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
10,600
63,035
19,949
2,358
41,124
788
13518788
13518788
13518788
Community Development
Community Development
Community Development
Various
219500
219511

COMMUNITY DEV BLOCK GRANT/ESG

COMMUNITY DEV BLOCK GRANT/ESG
Grant Year 2020; Period of performance ends 7/2026
Goods not received or services not performed
Goods not received or services not performed
276,200
2,000
80,861
City Council 9 – 15 9/19/2023
List of Requests to Carryover Unspent Appropriations
FY22‐23 Balances to FY23‐24
As of August 4, 2023
Increase from
Original Funding
Amount
Change in Purpose
from Original
Funding Source
Accounting
Unit
Project
Activity #
Carry Forward
Up To Amount
Department Fund Description Project Description Project Status 13518789
13518789
13918780
14018760
Community Development
Community Development
Community Development
Community Development
Various
217610
Various
Various

COMMUNITY DEV BLOCK GRANT/ESG

COMMUNITY DEV BLOCK GRANT/ESG
HOUSING AUTHORITY‐NEW CONSTR
HOUSING AUTHORITY‐VOUCHER ADM
Emergency Solutions Grant ‐ Cv (Covid 19)
Grant Monitoring & Tech Support Serv
MS5 Rental Voucher Admin Fees
Sec 8 Admin Fee
Grant Year 2020; Period of performance ends 9/2023
Goods not received or services not performed
Ongoing project
1,484,100
1,000
15,500
Ongoing project 517,500
Westview House Lp ‐ Affordable Housing
Project Loan
10% of loan proceeds held back until completion of construction (90% disbursed in May 2022) 14518760 Community Development 227700 RENTAL REHABILITATION GRANT 38,700 15211150
15211154
15816500
15816501
15818700
15818701
16514414
16517611
16517611
16614450
17718700
17718701
17718701
17718701
17718702
17718702
17718702
17718702
Library
Library
231601
221380
215004
225000
217763
237750
234610
236984
236984
N/A
217759
227753
227753
227753
227756
227756
227756
227756

PUBLIC LIBRARY GRANT FUND

PLANNING GRANTS PROGRAM

OFFICE OF SAFETY GRANT
Zip Books Grant
Building Forward ‐ Admin Costs
SB2 Grant
Started but not completed
Active CIP Project, Design, 75% Complete
ongoing; 12/31/2023
ongoing; 06/30/2024
ongoing; 06/30/2030
3,200
9,312,300
11,500
5,300
58,300
149,000
130,500
56,000
24,357
403,800
4,100
495,700
41,413
75,456
81,600
32,663
92,687
2,325,510
Planning & Building
Planning & Building
Community Development
Community Development
Police Department
Public Works
Public Works
Police Department
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Community Development
Leap Grant
Permanent Local Housing Allocation 2
Permanent Local Housing Allocation 2
Office Of Traffic Safety (OTS)
OTS Bicycle & Ped Safety Edu
Bicycle & Pedestrian Safety
US Dept Of Justice‐Aff‐ Asset Forfeiture
Emergency Rental Assistance Program
Emergency Rental Assistance Program 2
Families Together Of OC
Lutheran Social Services Of Southern Ca
Emergency Rental Assistance Program 2
Community Action Partnership
Families Forward Inc
ongoing; 06/30/2030
CFs are for FY 22‐23 grant agreement and will be spent by 9/30/2023. 75% completed; grant ends on 9/30/2023
Goods not received or services not performed
75% completed; grant ends on 9/30/2023
Close out phase

OFFICE OF SAFETY GRANT

US DOJ ASSET FORFEITURE FUND

EMERGENCY RENTAL ASSISTANCE PG

EMERGENCY RENTAL ASSISTANCE PG
Ongoing; 09/30/2025
Goods not received or services not performed
Goods not received or services not performed
Ongoing project
Goods not received or services not performed
Goods not received or services not performed
Goods not received or services not performed
Carryforwards are for FY21‐22 grant agreement and will be spent by 12/31/23.

United Way Of Orange County
17803011 City Manager N/A COVID‐19 RESPONSE Health And Equity Literacy 2,154,900 18018760
18018760
18318763
Community Development
Community Development
Community Development
227751
227751
237051

ARPA EHV ADMIN FEES

ARPA EHV ADMIN FEES
ARPA ‐ CA FOR ALL YOUTH WDP
ARPA ‐ EHV Admin Fees
Mercy House Living Centers
CA For All Youth
Ongoing project
Goods not received or services not performed
Grant project ends May 1, 2024
63,900
56,846
1,731,200
18318763 Community Development 237051 ARPA ‐ CA FOR ALL YOUTH WDP Goods not received or services not performed 1,282,476 OC Conservation ‐ Operate Youth Program Working Wardrobes
WIOA Grant Proj
18318763
12318748‐63
Community Development
Community Development
237051
Various
ARPA ‐ CA FOR ALL YOUTH WDP

WORKFORCE INNOV AND OPP ACT
Goods not received or services not performed
Ongoing project
169,675
922,700
14218760‐2
1581870X
16913265
Community Development
Community Development
Parks & Recreation
Various
N/A
NSP FEDERAL GRANT Process of close‐out, pending completion of Cross Roads at Washington 6,600 Neighborhood Stabilize Program City Council recently approved the Purchase and Sale Agreement at the June 20, 2023 meeting. Escrow will close in FY23‐24.

HOUSING & COMMUNITY DEV GRANTS

RECREATION GRANTS FUND
Property Purchase 1815 E. Carnegie Ave. 6,796,430
Purchase of Refrigerator for Nutrition
Program
N/A Grant to be closed out once refrigerator is purchased and received 4,087 Subtotal for All Other Funds
Grand Total for Carry Forward
62,882,480
514,197,534
Summary by Department Summary by Category
Department Carry Forward Up To Amount Category Sum of Carry Forward 292,905,214
6,083,070
City Attorney
City Manager
Community Development
Finance
579,900 Construction in Progress
6,162,433 Contract Services
54,554,241 Equipment 18,244,353
11,177,235 Furniture 1,351,983
Fire‐Fire Stations
Human Resources
Information Technology
Library
3,133,450 Interfund Transfers for Capital Projects
781,204 One‐Time Employee Compensation
6,578,557 Property Purchase
43,884,132 Software
47,601,200
2,873,839
12,750,030
2,904,911
Non‐Departmental
Parks & Recreation
Planning & Building
Police Department
Public Works
4,308,839 Supplies
39,675,515 Various Grant Programs
3,431,113 Grand Total
11,197,102
328,733,815
403,048
129,079,886
514,197,534
Grand Total 514,197,534
City Council 9 – 16 9/19/2023
List of Requests to Carryover Unspent Appropriations by Fund FY22‐23 Balances to FY23‐24
As of August 4, 2023
FY22‐23
Fund Fund Name Budget  Expenditures   Available Balance as of August 04, 2023 Carry Forward
011 General Fund ‐ City Manager 3,229,040                            2,757,048 471,992 345,000 011 General Fund ‐ General Non‐Departmental            48,170,160            40,359,513 7,810,647 4,308,839 011 General Fund ‐ City Attorney              3,609,860              2,977,127 632,733 105,000 011 General Fund ‐ Finance            13,138,413            11,609,503 1,528,910 456,262 011 General Fund ‐ Library Services            11,551,873              6,346,885 5,204,988 5,085,628 011 General Fund ‐ Recreation & Community Services 16,575,621                        12,689,582 3,886,039 3,886,039 011 General Fund ‐ Police Department          145,063,990          139,547,167 5,516,823 2,362,725 011 General Fund ‐ Fire Department            55,006,950            52,156,190 2,850,760 2,084,000 011 General Fund ‐ Planning & Building            20,070,704            16,090,800 3,979,904 2,885,713 011 General Fund ‐ PWA            67,327,421            38,988,199 28,339,222 27,558,512 011 General Fund ‐ Community Development            10,920,090              6,527,437 4,392,653 3,401,310 012 Cannabis Set‐Aside ‐ Library              4,616,100              1,074,328 3,541,772 3,541,771 012 Cannabis Set‐Aside ‐ Parks, Rec, & Comm Serv            22,689,220              5,782,686 16,906,534 16,402,692 012 Cannabis Set‐Aside ‐ Police              4,586,610              3,095,619 1,490,991 1,098,636 012 Cannabis Set‐Aside ‐ Planning & Building              1,460,011                 996,806 463,205 197,000 022 PRCSA FEES & DONATION                 975,735 30,800 944,935 920,510 029 SPECIAL GAS TAX            41,159,706            10,170,543 30,989,163 28,882,261 031 AIR QUALITY IMPR. (AB 2766)              2,301,373              1,381,681 919,692 585,781 032 MEASURE M‐STREET CONSTRUCTION            52,117,896            11,339,920 40,777,976 40,556,807 034 NEW TRANSPO SYS IMPR AREA E              1,291,236 6,900 1,284,336 1,284,500 035 NEW TRANSPO SYS IMPR AREA F              1,733,154                 158,468 1,574,686 1,541,100 051 CAPITAL OUTLAY FUND              5,200,189              1,527,783 3,672,406 3,569,940 054 SANITARY SEWER CAPITAL            16,373,531              6,230,818 10,142,713 10,076,800 055 SEWER CONNECTION FEE              8,770,613              4,315,485 4,455,128 4,455,400 056 SANITARY SEWER SERVICE              9,323,415              7,328,844 1,994,571 205,577 057 FED CLEAN WATER PROTECTION ENT              8,168,190              4,561,941 3,606,249 2,087,013 059 SELECT STREET CONSTRUCTION            52,231,415            12,488,715 39,742,700 40,637,300                  (A) 060 WATER          116,049,944            82,663,332 33,386,612 25,265,879 066 ACQUISITION & CONSTRUCTION            60,248,882            27,671,205 32,577,677 45,914,500                  (B) 068 SANITATION FUND              9,338,336              7,246,608 2,091,728 855,587 069 REFUSE COLLECTION SERVICE            19,584,746            18,990,628 594,118 78,872 070 EQUIPMENT REPLACEMENT              2,980,560              1,090,768 1,889,792 1,779,181 080 LIABILITY AND PROPERTY INS FND            17,960,012            17,144,891 815,121 701,744 082 WORKERS COMPENSATION FUND            10,061,652              8,453,459 1,608,193 43,243 088 QUALITY SERVICE TRAINING                 295,927                 190,011 105,916 100,924 109 INFORMATION TECHNOLOGY            17,504,990              9,099,682 8,405,308 4,782,257 111 OPIOID REMEDIATION              1,100,000 ‐ 1,100,000 1,100,000 120 FIRE FACILITIES FUND              2,728,100              1,678,677 1,049,423 1,049,450 122 EMERGENCY AND HEALTH GRANTS            12,331,400              1,727,579 10,603,822 5,088,524 123 WORKFORCE INNOV AND OPP ACT              3,677,043              2,754,422 922,621 922,700 125 OES UASI              9,157,201              4,048,665 5,108,536 4,515,880 128 LAW ENFORCEMENT GRANTS              1,870,401                 387,681 1,482,720 1,468,989 130 HOME PROGRAM FEDERAL GRANT              9,566,459              3,107,330 6,459,129 6,459,200 135 COMMUNITY DEV BLOCK GRANT            16,877,242            10,119,010 6,758,232 6,620,249 139 HOUSING AUTHORITY‐NEW CONSTR                 360,230                 157,178 203,052 15,500 140 HOUSING AUTHORITY‐VOUCHER ADM              4,544,326              3,916,165 628,161 517,500 142 NSP FEDERAL GRANT              1,644,000              1,637,420 6,580 6,600 145 RENTAL REHABILITATION GRANT 38,653 ‐ 38,653 38,700
147 FEDERAL AID SAFETY PROGRAM              1,961,640                 754,870 1,206,770 887,700 148 TRAFFIC SYSTEM MGMT GRANT            31,717,146              1,136,314 30,580,832 30,                  558,400 152 PUBLIC LIBRARY GRANT FUND              9,339,901 24,822 9,315,079 9,315,500 158 PLANNING GRANTS PROGRAM            10,199,699              2,323,359 7,876,340 7,020,530 161 PRCSA CAPITAL GRANTS            10,528,785              2,426,104 8,102,681 8,102,900 164 PUB WKS‐WTR QUALITY & CONTROL            19,380,522              1,769,010 17,611,512 17,589,300 165 OFFICE OF SAFETY GRANT                 900,306                 575,154 325,152 210,857 EXHIBIT 2
City Council 9 – 17 9/19/2023
List of Requests to Carryover Unspent Appropriations by Fund FY22‐23 Balances to FY23‐24
As of August 4, 2023
FY22‐23
Fund Fund Name Budget  Expenditures   Available Balance as of August 04, 2023 Carry Forward
166 US DOJ ASSET FORFEITURE FUND 1,000,670                                  96,922                             903,748                       403,800 169 RECREATION GRANTS FUND 304,727                                  139,123                             165,604                           4,087 177 EMERGENCY RENTAL ASSISTANCE PG 8,135,746                            4,986,618                          3,149,128                   3,149,129 178 COVID‐19 RESPONSE 3,997,089                            1,667,361                          2,329,728                   2,154,900 180 ARPA EHV ADMIN FEES 452,031                                  331,334                             120,697                       120,746 181 AMERICAN RESCUE PLAN ACT(ARPA) 115,979,235                      18,359,006                       97,620,229                 87,602,613 183 ARPA‐CA FOR ALL YOUTH WDP 4,497,520                            1,122,512                          3,375,008                   3,183,351 223 LOCAL DRAINAGE AREA III 412,000                  ‐                                                       412,000                       287,000 224 LOCAL DRAINAGE AREA IV 401,396                                       2,291                             399,105                       399,300 311 RESIDENTIAL DEVELOP DISTRICT 1 2,793,399                            2,389,982                             403,417                       385,300 312 RESIDENTIAL DEVELOP DISTRICT 2 3,159,914                            2,536,140                             623,774                       496,900 313 RESIDENTIAL DEVELOP DISTRICT 3 8,881,429                            4,174,471                          4,706,958                   4,707,226 314 RESIDENTIAL DEVELOP DISTRICT 4 619,081                                  550,359                               68,722                         68,800 417 CDA INCLUSIONARY HOUSING FEE 4,829,417                            2,122,423                          2,706,994                   6,426,300 (C) 418 CDA CAPITAL PROJECTS 1,336,719                            1,308,625                               28,094                 10,859,800 (D) 992 TRAN SYS IMP AUT AREA B 3,167,999                               470,181                          2,697,818                   2,697,900 226 LOCAL DRAINAGE AREA VI 150,000                  ‐                                                       150,000                       150,000 315 RESIDENTIAL DEV HARBOR SPECFIC 2,912,013                            1,344,472                          1,567,541                   1,567,600 Total 1,192,641,004               653,236,956                     539,404,048               514,197,534 ‐
Notes:
(A) Adjustment made to reduce expenditures subsequent to 8/4/23.  Enough balance available for carryover. (B) Projects are funded by Water Revenue Fund.  Water Revenue Fund has enough balance available for carryover. (C) Adjustments made to increase expenditures budget subsequent to 8/4/23.  Enough balance available for carryover. (D) Adjustments made to increase expenditures budget subsequent to 8/4/23.  Enough balance available for carryover.

City Council 9 – 18 9/19/2023
Police Department
www.santa-ana.org/police
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 19, 2023
TOPIC: Board of State and Community Corrections Officer Wellness and Mental Health Grant Program

AGENDA TITLE
Approve an Appropriation Adjustment Accepting the Board of State and Community Corrections Officer Wellness and Mental Health Grant Program

RECOMMENDED ACTION
Approve an appropriation adjustment recognizing $246,431.01 in the Law Enforcement Grants revenue account and appropriate same to the Board of State and Community Corrections Police Grants expenditure accounts. (Requires five affirmative votes)

DISCUSSION
The California Board of State and Community Corrections (BSCC) Officer Wellness and Mental Health Grant Program was established in the Budget Act of 2022 (Assembly Bill 178, Chapter 345, Statutes of 2022) and provides $50 million in one-time funding for city and county law enforcement agencies for the purpose of improving officer wellness and expanding mental health resources. Funding allocation was automatically granted to eligible agencies based on number of sworn peace officers in the agency. Funds can only be used to create or enhance officer wellness and mental health services for sworn peace officers as defined in Section 830.1 of the Penal Code.

On February 10, 2023, the Board of State and Community Corrections (BSCC) issued the Santa Ana Police Department a check in the amount of $246,431.01 to be used, in accordance with grant requirements, for officer wellness and mental health. The BSCC Grant Program will facilitate the expansion of the Police Department’s current wellness program and Peer Support Team to better support and promote officer wellness and mental health.

Per statute, grant funds may be used for any of the following purposes:
• Establishing or expanding officer wellness units;
• Establishing or expanding peer support units;
City Council 10 – 1 9/19/2023
Board of State and Community Corrections Officer Wellness and Mental Health Grant Program
September 19, 2023

Page 2 ends

• Services provided by a licensed mental health professional, counselor, or other professional that works with law enforcement;
• Expanding multiagency mutual aid programs focused on officer wellness and mental health;
• Other programs and services that are evidence-based or have a successful track record of enhancing officer wellness.

The Santa Ana Police Department plans to expend the grant funds for the following activities:

Peer Support Team Training $ 36,431.01
Peer Support Team Mutual Aid Fund $ 10,000.00
Physical Wellness and Fitness Program $ 80,000.00
Mental Health Services $120,000.00
ESTIMATED TOTAL $246,431.01
The BSCC Officer Wellness and Mental Health Grant Program will allow the Santa Ana Police Department to expand the availability of wellness resources to sworn peace officers, ultimately improving the quality of service our officers provide to the residents of Santa Ana. The grant performance period is January 1, 2023 through December 1, 2025.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Approval of the appropriation adjustment will recognize $246,431.01 in the Law Enforcement Grants, State Grant-Direct revenue account (no. 12814002-52025) and appropriate same to the BSCC Police Grants expenditure account (nos. 12814413- various) for expenditure in the current fiscal year. Any funds unspent at the end of FY 2023-24 will be presented to City Council for approval of carryovers to FY 2024-25.

EXHIBIT(S)

1. Award Notification and Amount
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
City Council 10 – 2 9/19/2023
DATE: December 21, 2022
TO: Police Chiefs and Sheriffs
FROM: Linda Penner, Chair
SUBJECT: OFFICER WELLNESS AND MENTAL HEALTH GRANT AWARD I am pleased to let you know that the BSCC has begun processing the Officer Wellness and Mental Health grants, which were included in the Budget Act of 2022. All eligible law enforcement agencies will receive their payment by February 15, 2023. This memorandum provides further information about the purposes of the grant, and requests your assistance in identifying the person in your agency who will be responsible for required data reporting.

This disbursement is being made in accordance with Assembly Bill 178, Chapter 45, Statutes of 2022, Item 5227-121-0001. This funding is available to all city and county law enforcement agencies employing officers described in Section 830.1 of the Penal Code. The Officer Wellness grant is for the purpose of improving officer wellness and expanding mental health sources as follows:

1. Establishing officer wellness units or expanding existing officer wellness units.

2. Establishing peer support units or expanding peer support units.

3. Services provided by a licensed mental health professional, counselor, or other professional that works with law enforcement.

4. Expanding multiagency mutual aid programs focused on officer wellness and mental health.

5. Other programs or services that are evidence based or have a successful track record of enhancing officer wellness.

For further information about this funding and to identify the amount of funding allocated to your agency, please visit the Board of State and Community Corrections’ webpage for the Officer Wellness and Mental Health Grant available at https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/.

Provision 2 of the Budget Act requires each grant recipient to submit an expenditure report and a final impact report no later than December 1, 2025. Additionally, grant recipients will submit a brief annual expenditure report. Reports will be provided to the Commission on Peace Officer Standards and Training (POST). Detailed information regarding reporting requirements and reporting requirement webinars will be sent out in early 2023.

EXHIBIT 1
City Council 10 – 3 9/19/2023
Officer Wellness & Mental Health Grant Recipients

Page 2 ends

Please send the name and email address of the individual(s) within your agency who will be responsible for the implementation and reporting requirements for this grant to [email protected] by February 28, 2023 so they may receive additional information regarding detailed reporting requirements, webinars, and deadlines.

If you have any questions regarding this funding distribution, please email [email protected] and a BSCC staff member will respond.

Sincerely,

LINDA PENNER
Chair
Board of State & Community Corrections
City Council 10 – 4 9/19/2023

COUNTY AGENCY NAME AWARD AMOUNT
ALAMEDA COUNTY ALAMEDA CO SD/CORONER $ 709,103.49
ALAMEDA COUNTY ALAMEDA PD $ 47,741.62
ALAMEDA COUNTY ALBANY PD $ 20,000.00
ALAMEDA COUNTY BAY AREA RAPID TRANSIT PD $ 145,331.11
ALAMEDA COUNTY BERKELEY PD $ 106,014.48
ALAMEDA COUNTY EAST BAY REG PARK DPS $ 37,912.46
ALAMEDA COUNTY EMERYVILLE PD $ 28,000.00
ALAMEDA COUNTY FREMONT PD $ 117,949.89
ALAMEDA COUNTY HAYWARD PD $ 113,737.39
ALAMEDA COUNTY LIVERMORE PD $ 63,187.44
ALAMEDA COUNTY NEWARK PD $ 34,402.05
ALAMEDA COUNTY OAKLAND PD $ 483,032.87
ALAMEDA COUNTY PIEDMONT PD $ 15,000.00
ALAMEDA COUNTY PLEASANTON PD $ 54,762.45
ALAMEDA COUNTY SAN LEANDRO PD $ 49,847.87
ALAMEDA COUNTY UNION CITY PD $ 47,039.54
ALPINE COUNTY ALPINE CO SO $ 15,000.00
AMADOR COUNTY AMADOR CO SO/CORONER $ 32,997.89
AMADOR COUNTY IONE PD $ 15,000.00
AMADOR COUNTY JACKSON PD $ 15,000.00
AMADOR COUNTY SUTTER CREEK PD $ 15,000.00
BUTTE COUNTY BUTTE CO SO/CORONER $ 122,162.38
BUTTE COUNTY CHICO PD $ 65,293.69
BUTTE COUNTY GRIDLEY PD $ 15,000.00
BUTTE COUNTY OROVILLE PD $ 15,000.00
BUTTE COUNTY PARADISE PD $ 15,000.00
CALAVERAS COUNTY ANGELS CAMP PD $ 15,000.00
CALAVERAS COUNTY CALAVERAS CO SD $ 40,018.71
COLUSA COUNTY COLUSA COUNTY SD $ 25,000.00
COLUSA COUNTY COLUSA PD $ 15,000.00
COLUSA COUNTY WILLIAMS PD $ 15,000.00
CONTRA COSTA COUNTY ANTIOCH PD $ 77,229.09
CONTRA COSTA COUNTY BRENTWOOD PD $ 46,337.46
CONTRA COSTA COUNTY CLAYTON PD $ 15,000.00
CONTRA COSTA COUNTY CONCORD PD $ 93,376.99
CONTRA COSTA COUNTY CONTRA COSTA CO SO/CORONER $ 435,993.33 CONTRA COSTA COUNTY EL CERRITO PD $ 25,000.00
CONTRA COSTA COUNTY HERCULES PD $ 20,000.00
CONTRA COSTA COUNTY KENSINGTON PD $ 15,000.00
CONTRA COSTA COUNTY MARTINEZ PD $ 28,000.00
CONTRA COSTA COUNTY MORAGA PD $ 15,000.00
CONTRA COSTA COUNTY OAKLEY PD $ 28,000.00
CONTRA COSTA COUNTY PINOLE PD $ 20,000.00
CONTRA COSTA COUNTY PITTSBURG PD $ 62,485.36
CONTRA COSTA COUNTY PLEASANT HILL PD $ 30,891.64
CONTRA COSTA COUNTY RICHMOND PD $ 83,547.84
CONTRA COSTA COUNTY SAN PABLO PD $ 37,912.46
CONTRA COSTA COUNTY SAN RAMON PD $ 46,337.46
CONTRA COSTA COUNTY WALNUT CREEK PD $ 51,252.03
Officer Wellness and Mental Health Grant Program
Funding Distribution Schedule
December 12, 2022 City Council 1 10 – 5 9/19/2023

COUNTY AGENCY NAME AWARD AMOUNT
DEL NORTE COUNTY CRESCENT CITY PD $ 15,000.00
DEL NORTE COUNTY DEL NORTE COUNTY SO $ 15,000.00
EL DORADO COUNTY EL DORADO CO SO $ 117,247.80
EL DORADO COUNTY PLACERVILLE PD $ 15,000.00
EL DORADO COUNTY SOUTH LAKE TAHOE PD $ 28,000.00
FRESNO COUNTY CLOVIS PD $ 73,718.68
FRESNO COUNTY COALINGA PD $ 15,000.00
FRESNO COUNTY FIREBAUGH PD $ 15,000.00
FRESNO COUNTY FOWLER PD $ 15,000.00
FRESNO COUNTY FRESNO CO SO $ 288,555.97
FRESNO COUNTY FRESNO PD $ 557,453.63
FRESNO COUNTY HURON PD $ 15,000.00
FRESNO COUNTY KERMAN PD $ 25,000.00
FRESNO COUNTY KINGSBURG PD $ 20,000.00
FRESNO COUNTY MENDOTA PD $ 15,000.00
FRESNO COUNTY ORANGE COVE PD $ 15,000.00
FRESNO COUNTY PARLIER PD $ 15,000.00
FRESNO COUNTY REEDLEY PD $ 25,000.00
FRESNO COUNTY SANGER PD $ 28,000.00
FRESNO COUNTY SELMA PD $ 28,000.00
GLENN COUNTY GLENN CO SO/CORONER $ 30,891.64
GLENN COUNTY ORLAND PD $ 15,000.00
HUMBOLDT COUNTY ARCATA PD $ 20,000.00
HUMBOLDT COUNTY EUREKA PD $ 28,000.00
HUMBOLDT COUNTY FERNDALE PD $ 15,000.00
HUMBOLDT COUNTY FORTUNA PD $ 15,000.00
HUMBOLDT COUNTY HUMBOLDT CO SO $ 128,481.13
HUMBOLDT COUNTY RIO DELL PD $ 15,000.00
IMPERIAL COUNTY BRAWLEY PD $ 20,000.00
IMPERIAL COUNTY CALEXICO PD $ 20,000.00
IMPERIAL COUNTY CALIPATRIA PD $ 15,000.00
IMPERIAL COUNTY EL CENTRO PD $ 28,083.31
IMPERIAL COUNTY IMPERIAL CO SO $ 63,187.44
IMPERIAL COUNTY IMPERIAL PD $ 15,000.00
IMPERIAL COUNTY WESTMORLAND PD $ 15,000.00
INYO COUNTY BISHOP PD $ 15,000.00
INYO COUNTY INYO COUNTY SO $ 28,000.00
KERN COUNTY ARVIN PD $ 15,000.00
KERN COUNTY BAKERSFIELD PD $ 305,405.96
KERN COUNTY BEAR VALLEY PD $ 15,000.00
KERN COUNTY CALIFORNIA CITY PD $ 15,000.00
KERN COUNTY DELANO PD $ 33,699.97
KERN COUNTY KERN COUNTY SO $ 501,989.10
KERN COUNTY MCFARLAND PD $ 15,000.00
KERN COUNTY RIDGECREST PD $ 25,000.00
KERN COUNTY SHAFTER PD $ 25,000.00
KERN COUNTY STALLION SPRINGS PD $ 15,000.00
KERN COUNTY TAFT PD $ 15,000.00
KERN COUNTY TEHACHAPI PD $ 15,000.00
KINGS COUNTY AVENAL PD $ 15,000.00
KINGS COUNTY CORCORAN PD $ 15,000.00
KINGS COUNTY HANFORD PD $ 42,827.04
December 12, 2022 City Council 2 10 – 6 9/19/2023

COUNTY AGENCY NAME AWARD AMOUNT
KINGS COUNTY KINGS CO SHERIFF'S OFFICE $ 136,204.04
KINGS COUNTY LEMOORE PD $ 28,000.00
LAKE COUNTY CLEARLAKE PD $ 20,000.00
LAKE COUNTY LAKE CO SO $ 64,591.60
LAKE COUNTY LAKEPORT PD $ 15,000.00
LASSEN COUNTY LASSEN CO SO $ 38,614.55
LASSEN COUNTY SUSANVILLE PD $ 15,000.00
LOS ANGELES COUNTY ALHAMBRA PD $ 56,868.70
LOS ANGELES COUNTY ARCADIA PD $ 45,635.37
LOS ANGELES COUNTY AZUSA PD $ 36,508.30
LOS ANGELES COUNTY BALDWIN PARK PD $ 40,720.79
LOS ANGELES COUNTY BELL GARDENS PD $ 32,295.80
LOS ANGELES COUNTY BELL PD $ 25,000.00
LOS ANGELES COUNTY BEVERLY HILLS PD $ 94,781.16
LOS ANGELES COUNTY BURBANK PD $ 103,908.23
LOS ANGELES COUNTY CLAREMONT PD $ 28,000.00
LOS ANGELES COUNTY COVINA PD $ 40,720.79
LOS ANGELES COUNTY CULVER CITY PD $ 70,910.35
LOS ANGELES COUNTY DOWNEY PD $ 80,037.42
LOS ANGELES COUNTY EL MONTE PD $ 75,824.93
LOS ANGELES COUNTY EL SEGUNDO PD $ 37,912.46
LOS ANGELES COUNTY GARDENA PD $ 60,379.11
LOS ANGELES COUNTY GLENDALE PD $ 162,883.18
LOS ANGELES COUNTY GLENDORA PD $ 34,402.05
LOS ANGELES COUNTY HAWTHORNE PD $ 64,591.60
LOS ANGELES COUNTY HERMOSA BEACH PD $ 28,000.00
LOS ANGELES COUNTY HUNTINGTON PARK PD $ 37,210.38
LOS ANGELES COUNTY INGLEWOOD PD $ 120,056.14
LOS ANGELES COUNTY IRWINDALE PD $ 25,000.00
LOS ANGELES COUNTY LA VERNE PD $ 28,000.00
LOS ANGELES COUNTY LONG BEACH PD $ 520,243.25
LOS ANGELES COUNTY LOS ANGELES CO SD $ 6,548,325.00
LOS ANGELES COUNTY LOS ANGELES PD $ 6,499,179.21
LOS ANGELES COUNTY MANHATTAN BEACH PD $ 40,720.79
LOS ANGELES COUNTY MONROVIA PD $ 32,295.80
LOS ANGELES COUNTY MONTEBELLO PD $ 47,741.62
LOS ANGELES COUNTY MONTEREY PARK PD $ 49,847.87
LOS ANGELES COUNTY PALOS VERDES ESTATES PD $ 15,000.00
LOS ANGELES COUNTY PASADENA PD $ 152,351.94
LOS ANGELES COUNTY POMONA PD $ 105,312.40
LOS ANGELES COUNTY REDONDO BEACH PD $ 63,187.44
LOS ANGELES COUNTY SAN FERNANDO PD $ 25,000.00
LOS ANGELES COUNTY SAN GABRIEL PD $ 32,997.89
LOS ANGELES COUNTY SAN MARINO PD $ 25,000.00
LOS ANGELES COUNTY SANTA MONICA PD $ 141,118.62
LOS ANGELES COUNTY SIERRA MADRE PD $ 15,000.00
LOS ANGELES COUNTY SIGNAL HILL PD $ 28,000.00
LOS ANGELES COUNTY SOUTH GATE PD $ 51,954.12
LOS ANGELES COUNTY SOUTH PASADENA PD $ 28,000.00
LOS ANGELES COUNTY TORRANCE PD $ 141,820.70
LOS ANGELES COUNTY VERNON PD $ 30,189.55
LOS ANGELES COUNTY WEST COVINA PD $ 65,293.69
December 12, 2022 City Council 3 10 – 7 9/19/2023

COUNTY AGENCY NAME AWARD AMOUNT
LOS ANGELES COUNTY WHITTIER PD $ 87,058.25
MADERA COUNTY CHOWCHILLA PD $ 20,000.00
MADERA COUNTY MADERA CO SO $ 75,122.84
MADERA COUNTY MADERA PD $ 40,720.79
MARIN COUNTY BELVEDERE PD $ 15,000.00
MARIN COUNTY CENTRAL MARIN POLICE AUTHORITY $ 28,000.00 MARIN COUNTY FAIRFAX PD $ 15,000.00
MARIN COUNTY MARIN CO SO $ 132,693.62
MARIN COUNTY MILL VALLEY PD $ 20,000.00
MARIN COUNTY NOVATO PD $ 39,316.63
MARIN COUNTY ROSS PD $ 15,000.00
MARIN COUNTY SAN RAFAEL PD $ 44,933.29
MARIN COUNTY SAUSALITO PD $ 15,000.00
MARIN COUNTY TIBURON PD $ 15,000.00
MARIPOSA COUNTY MARIPOSA CO SO $ 44,231.21
MENDOCINO COUNTY FORT BRAGG PD $ 15,000.00
MENDOCINO COUNTY MENDOCINO CO SO $ 75,824.93
MENDOCINO COUNTY UKIAH PD $ 20,000.00
MENDOCINO COUNTY WILLITS PD $ 15,000.00
MERCED COUNTY ATWATER PD $ 20,000.00
MERCED COUNTY DOS PALOS PD $ 15,000.00
MERCED COUNTY GUSTINE PD $ 15,000.00
MERCED COUNTY LIVINGSTON PD $ 15,000.00
MERCED COUNTY LOS BANOS PD $ 30,189.55
MERCED COUNTY MERCED CO SO $ 84,249.92
MERCED COUNTY MERCED PD $ 65,995.77
MODOC COUNTY ALTURAS PD $ 15,000.00
MODOC COUNTY MODOC CO SO $ 15,000.00
MONO COUNTY MAMMOTH LAKES PD $ 15,000.00
MONO COUNTY MONO CO SD $ 20,000.00
MONTEREY COUNTY CARMEL PD $ 15,000.00
MONTEREY COUNTY DEL REY OAKS PD $ 15,000.00
MONTEREY COUNTY GONZALES PD $ 15,000.00
MONTEREY COUNTY GREENFIELD PD $ 20,000.00
MONTEREY COUNTY KING CITY PD $ 15,000.00
MONTEREY COUNTY MARINA PD $ 25,000.00
MONTEREY COUNTY MONTEREY CO SHERIFF'S OFFICE $ 196,583.15 MONTEREY COUNTY MONTEREY PD $ 32,997.89
MONTEREY COUNTY PACIFIC GROVE PD $ 20,000.00
MONTEREY COUNTY SALINAS PD $ 96,887.41
MONTEREY COUNTY SAND CITY PD $ 15,000.00
MONTEREY COUNTY SEASIDE PD $ 25,000.00
MONTEREY COUNTY SOLEDAD PD $ 15,000.00
NAPA COUNTY CALISTOGA PD $ 15,000.00
NAPA COUNTY NAPA CO SO $ 72,314.51
NAPA COUNTY NAPA PD $ 44,933.29
NAPA COUNTY SAINT HELENA PD $ 15,000.00
NEVADA COUNTY GRASS VALLEY PD $ 25,000.00
NEVADA COUNTY NEVADA CITY PD $ 15,000.00
NEVADA COUNTY NEVADA CO SO $ 42,827.04
NEVADA COUNTY TRUCKEE PD $ 20,000.00
ORANGE COUNTY ANAHEIM PD $ 260,472.67
December 12, 2022 City Council 4 10 – 8 9/19/2023

COUNTY AGENCY NAME AWARD AMOUNT
ORANGE COUNTY BREA PD $ 41,422.88
ORANGE COUNTY BUENA PARK PD $ 58,272.86
ORANGE COUNTY COSTA MESA PD $ 93,376.99
ORANGE COUNTY CYPRESS PD $ 37,210.38
ORANGE COUNTY FOUNTAIN VALLEY PD $ 42,827.04
ORANGE COUNTY FULLERTON PD $ 79,335.34
ORANGE COUNTY GARDEN GROVE PD $ 122,162.38
ORANGE COUNTY HUNTINGTON BEACH PD $ 148,841.52
ORANGE COUNTY IRVINE PD $ 160,776.93
ORANGE COUNTY LA HABRA PD $ 50,549.95
ORANGE COUNTY LA PALMA PD $ 20,000.00
ORANGE COUNTY LAGUNA BEACH PD $ 34,402.05
ORANGE COUNTY LOS ALAMITOS PD $ 15,000.00
ORANGE COUNTY NEWPORT BEACH PD $ 94,079.08
ORANGE COUNTY ORANGE CO SD/CORONER $ 1,285,513.36
ORANGE COUNTY ORANGE PD $ 102,504.07
ORANGE COUNTY PLACENTIA PD $ 32,295.80
ORANGE COUNTY SANTA ANA PD $ 246,431.01
ORANGE COUNTY SEAL BEACH PD $ 28,000.00
ORANGE COUNTY TUSTIN PD $ 65,293.69
ORANGE COUNTY WESTMINSTER PD $ 57,570.78
PLACER COUNTY AUBURN PD $ 15,000.00
PLACER COUNTY LINCOLN PD $ 25,000.00
PLACER COUNTY PLACER COUNTY SO $ 176,222.75
PLACER COUNTY ROCKLIN PD $ 41,422.88
PLACER COUNTY ROSEVILLE PD $ 89,866.58
PLUMAS COUNTY PLUMAS CO SO $ 25,000.00
RIVERSIDE COUNTY BANNING PD $ 28,000.00
RIVERSIDE COUNTY BEAUMONT PD $ 35,104.13
RIVERSIDE COUNTY BLYTHE PD $ 20,000.00
RIVERSIDE COUNTY CATHEDRAL CITY PD $ 34,402.05
RIVERSIDE COUNTY CORONA PD $ 104,610.32
RIVERSIDE COUNTY DESERT HOT SPRINGS PD $ 25,000.00
RIVERSIDE COUNTY HEMET PD $ 48,443.70
RIVERSIDE COUNTY INDIO PD $ 44,933.29
RIVERSIDE COUNTY MENIFEE PD $ 53,358.28
RIVERSIDE COUNTY MURRIETA PD $ 70,910.35
RIVERSIDE COUNTY PALM SPRINGS PD $ 68,804.10
RIVERSIDE COUNTY RIVERSIDE CO SD $ 1,951,087.72
RIVERSIDE COUNTY RIVERSIDE PD $ 245,026.85
SACRAMENTO COUNTY AMTRAK PD $ 25,000.00
SACRAMENTO COUNTY CITRUS HEIGHTS PD $ 54,762.45
SACRAMENTO COUNTY ELK GROVE PD $ 89,866.58
SACRAMENTO COUNTY FOLSOM PD $ 51,252.03
SACRAMENTO COUNTY GALT PD $ 28,000.00
SACRAMENTO COUNTY SACRAMENTO CO SD $ 902,176.22
SACRAMENTO COUNTY SACRAMENTO PD $ 480,926.62
SAN BENITO COUNTY HOLLISTER PD $ 28,000.00
SAN BENITO COUNTY SAN BENITO CO SO $ 37,912.46
SAN BERNARDINO COUNTY BARSTOW PD $ 28,000.00
SAN BERNARDINO COUNTY CHINO PD $ 77,931.18
SAN BERNARDINO COUNTY COLTON PD $ 37,210.38
December 12, 2022 City Council 5 10 – 9 9/19/2023

COUNTY AGENCY NAME AWARD AMOUNT
SAN BERNARDINO COUNTY FONTANA PD $ 136,204.04
SAN BERNARDINO COUNTY MONTCLAIR PD $ 32,295.80
SAN BERNARDINO COUNTY ONTARIO PD $ 193,072.73
SAN BERNARDINO COUNTY REDLANDS PD $ 55,464.53
SAN BERNARDINO COUNTY RIALTO PD $ 78,633.26
SAN BERNARDINO COUNTY SAN BERNARDINO CO SD $ 1,347,296.63 SAN BERNARDINO COUNTY SAN BERNARDINO PD $ 172,010.25
SAN BERNARDINO COUNTY UPLAND PD $ 45,635.37
SAN DIEGO COUNTY CARLSBAD PD $ 84,952.00
SAN DIEGO COUNTY CHULA VISTA PD $ 163,585.26
SAN DIEGO COUNTY CORONADO PD $ 30,891.64
SAN DIEGO COUNTY EL CAJON PD $ 82,845.75
SAN DIEGO COUNTY ESCONDIDO PD $ 94,781.16
SAN DIEGO COUNTY LA MESA PD $ 42,124.96
SAN DIEGO COUNTY NATIONAL CITY PD $ 58,272.86
SAN DIEGO COUNTY OCEANSIDE PD $ 142,522.78
SAN DIEGO COUNTY SAN DIEGO CO SD $ 1,809,969.10
SAN DIEGO COUNTY SAN DIEGO PD $ 1,263,046.71
SAN FRANCISCO COUNTY SAN FRANCISCO CO SO $ 536,391.15
SAN FRANCISCO COUNTY SAN FRANCISCO PD $ 1,407,675.74
SAN JOAQUIN COUNTY ESCALON PD $ 15,000.00
SAN JOAQUIN COUNTY LODI PD $ 47,741.62
SAN JOAQUIN COUNTY MANTECA PD $ 51,252.03
SAN JOAQUIN COUNTY RIPON PD $ 20,000.00
SAN JOAQUIN COUNTY SAN JOAQUIN CO SO $ 223,262.29
SAN JOAQUIN COUNTY STOCKTON PD $ 275,918.49
SAN JOAQUIN COUNTY TRACY PD $ 73,718.68
SAN LUIS OBISPO COUNTY ARROYO GRANDE PD $ 20,000.00
SAN LUIS OBISPO COUNTY ATASCADERO PD $ 25,000.00
SAN LUIS OBISPO COUNTY GROVER BEACH PD $ 20,000.00
SAN LUIS OBISPO COUNTY MORRO BAY PD $ 15,000.00
SAN LUIS OBISPO COUNTY PASO ROBLES PD $ 28,000.00
SAN LUIS OBISPO COUNTY PISMO BEACH PD $ 20,000.00
SAN LUIS OBISPO COUNTY SAN LUIS OBISPO CO SO $ 216,943.54 SAN LUIS OBISPO COUNTY SAN LUIS OBISPO PD $ 42,124.96
SAN MATEO COUNTY ATHERTON PD $ 20,000.00
SAN MATEO COUNTY BELMONT PD $ 25,000.00
SAN MATEO COUNTY BRISBANE PD $ 15,000.00
SAN MATEO COUNTY BROADMOOR PD $ 15,000.00
SAN MATEO COUNTY BURLINGAME PD $ 28,000.00
SAN MATEO COUNTY COLMA PD $ 15,000.00
SAN MATEO COUNTY DALY CITY PD $ 63,889.52
SAN MATEO COUNTY EAST PALO ALTO PD $ 25,000.00
SAN MATEO COUNTY FOSTER CITY PD $ 28,000.00
SAN MATEO COUNTY HILLSBOROUGH PD $ 25,000.00
SAN MATEO COUNTY MENLO PARK PD $ 28,785.39
SAN MATEO COUNTY PACIFICA PD $ 25,000.00
SAN MATEO COUNTY REDWOOD CITY PD $ 56,166.61
SAN MATEO COUNTY SAN BRUNO PD $ 31,593.72
SAN MATEO COUNTY SAN MATEO CO SHERIFF'S OFFICE $ 202,199.81 SAN MATEO COUNTY SAN MATEO PD $ 75,122.84
SAN MATEO COUNTY SOUTH SAN FRANCISCO PD $ 53,358.28
December 12, 2022 City Council 6 10 – 10 9/19/2023

COUNTY AGENCY NAME AWARD AMOUNT
SANTA BARBARA COUNTY GUADALUPE PD $ 15,000.00
SANTA BARBARA COUNTY LOMPOC PD $ 28,785.39
SANTA BARBARA COUNTY SANTA BARBARA CO SO $ 348,233.00
SANTA BARBARA COUNTY SANTA BARBARA PD $ 82,143.67
SANTA BARBARA COUNTY SANTA MARIA PD $ 83,547.84
SANTA CLARA COUNTY CAMPBELL PD $ 30,189.55
SANTA CLARA COUNTY GILROY PD $ 43,529.13
SANTA CLARA COUNTY LOS ALTOS PD $ 28,000.00
SANTA CLARA COUNTY LOS GATOS PD $ 28,000.00
SANTA CLARA COUNTY MILPITAS PD $ 60,379.11
SANTA CLARA COUNTY MORGAN HILL PD $ 28,000.00
SANTA CLARA COUNTY MOUNTAIN VIEW PD $ 57,570.78
SANTA CLARA COUNTY PALO ALTO PD $ 47,741.62
SANTA CLARA COUNTY SAN JOSE PD $ 758,951.36
SANTA CLARA COUNTY SANTA CLARA CO SO $ 841,095.03
SANTA CLARA COUNTY SANTA CLARA PD $ 98,291.57
SANTA CLARA COUNTY SUNNYVALE DPS $ 139,012.37
SANTA CRUZ COUNTY CAPITOLA PD $ 20,000.00
SANTA CRUZ COUNTY SANTA CRUZ CO SO $ 101,801.99
SANTA CRUZ COUNTY SANTA CRUZ PD $ 50,549.95
SANTA CRUZ COUNTY SCOTTS VALLEY PD $ 15,000.00
SANTA CRUZ COUNTY WATSONVILLE PD $ 47,039.54
SHASTA COUNTY ANDERSON PD $ 15,000.00
SHASTA COUNTY REDDING PD $ 72,314.51
SHASTA COUNTY SHASTA CO SO $ 82,845.75
SIERRA COUNTY SIERRA CO SHERIFF'S OFFICE $ 15,000.00
SISKIYOU COUNTY ETNA PD $ 15,000.00
SISKIYOU COUNTY LAKE SHASTINA DISTRICT PD $ 15,000.00
SISKIYOU COUNTY MOUNT SHASTA PD $ 15,000.00
SISKIYOU COUNTY SISKIYOU CO SD $ 45,635.37
SISKIYOU COUNTY TULELAKE PD $ 15,000.00
SISKIYOU COUNTY WEED PD $ 15,000.00
SISKIYOU COUNTY YREKA PD $ 15,000.00
SOLANO COUNTY BENICIA PD $ 28,000.00
SOLANO COUNTY DIXON PD $ 20,000.00
SOLANO COUNTY FAIRFIELD PD $ 82,143.67
SOLANO COUNTY SOLANO CO SO $ 120,056.14
SOLANO COUNTY SUISUN CITY PD $ 20,000.00
SOLANO COUNTY VACAVILLE PD $ 70,208.27
SOLANO COUNTY VALLEJO PD $ 61,783.27
SONOMA COUNTY CLOVERDALE PD $ 15,000.00
SONOMA COUNTY COTATI PD $ 15,000.00
SONOMA COUNTY HEALDSBURG PD $ 15,000.00
SONOMA COUNTY PETALUMA PD $ 46,337.46
SONOMA COUNTY ROHNERT PARK DPS $ 51,252.03
SONOMA COUNTY SANTA ROSA PD $ 117,247.80
SONOMA COUNTY SEBASTOPOL PD $ 15,000.00
SONOMA COUNTY SONOMA CO SHERIFF'S OFFICE $ 287,151.81
STANISLAUS COUNTY CERES DPS $ 32,997.89
STANISLAUS COUNTY MODESTO PD $ 127,779.04
STANISLAUS COUNTY NEWMAN PD $ 15,000.00
STANISLAUS COUNTY OAKDALE PD $ 20,000.00
December 12, 2022 City Council 7 10 – 11 9/19/2023

COUNTY AGENCY NAME AWARD AMOUNT
STANISLAUS COUNTY STANISLAUS CO SD $ 369,997.56
STANISLAUS COUNTY TURLOCK PD $ 57,570.78
SUTTER COUNTY SUTTER CO SO $ 70,910.35
SUTTER COUNTY YUBA CITY PD $ 41,422.88
TEHEMA COUNTY CORNING PD $ 15,000.00
TEHEMA COUNTY RED BLUFF PD $ 20,000.00
TEHEMA COUNTY TEHAMA CO SO $ 47,039.54
TRINITY COUNTY TRINITY COUNTY SO $ 28,000.00
TULARE COUNTY DINUBA PD $ 28,000.00
TULARE COUNTY EXETER PD $ 15,000.00
TULARE COUNTY FARMERSVILLE PD $ 15,000.00
TULARE COUNTY LINDSAY DPS $ 15,000.00
TULARE COUNTY PORTERVILLE PD $ 46,337.46
TULARE COUNTY TULARE CO SO $ 358,062.16
TULARE COUNTY TULARE PD $ 46,337.46
TULARE COUNTY VISALIA PD $ 102,504.07
TULARE COUNTY WOODLAKE PD $ 15,000.00
TUOLUMNE COUNTY SONORA PD $ 15,000.00
TUOLUMNE COUNTY TUOLUMNE CO SO $ 65,293.69
VENTURA COUNTY OXNARD PD $ 152,351.94
VENTURA COUNTY PORT HUENEME PD $ 20,000.00
VENTURA COUNTY SANTA PAULA PD $ 25,000.00
VENTURA COUNTY SIMI VALLEY PD $ 77,229.09
VENTURA COUNTY VENTURA CO SO $ 503,393.27
VENTURA COUNTY VENTURA PD $ 95,483.24
YOLO COUNTY DAVIS PD $ 39,316.63
YOLO COUNTY WEST SACRAMENTO PD $ 47,741.62
YOLO COUNTY WINTERS PD $ 15,000.00
YOLO COUNTY WOODLAND PD $ 47,039.54
YOLO COUNTY YOLO CO SHERIFF'S OFFICE $ 54,060.37
YUBA COUNTY MARYSVILLE PD $ 15,000.00
YUBA COUNTY WHEATLAND PD $ 15,000.00
YUBA COUNTY YUBA CO SD $ 73,016.60
December 12, 2022 City Council 8 10 – 12 9/19/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 19, 2023
TOPIC: Fairview Street (17th Street to Trask Avenue) Improvement Project

AGENDA TITLE
Approve an Appropriation Adjustment to Recognize Measure M2 Grant Funding and Amend the Fiscal Year 2023-24 Capital Improvement Program for the Fairview Street Improvement Project (Project No. 23-6701)

RECOMMENDED ACTION

1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $825,000 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include Measure M2 grant funding in the amount of $825,000 for the Fairview Street Improvements (17th Street to Trask Avenue) Project (Project No. 23-6701).

DISCUSSION
On November 16, 2021, the City Council authorized City Staff to submit the Fiscal Year 2022-2023 Measure M2 Comprehensive Transportation Funding Program (CTFP) application for Arterial Capacity Enhancements (ACE) funding to the Orange County Transportation Authority (OCTA). The recommended project list included Fairview Street Improvements from Monte Carlo Drive to Trask Avenue (Exhibit 1).

On May 9, 2022, the OCTA Board of Directors awarded the City of Santa Ana $825,000 for the Fairview Street Improvements from Monte Carlo Drive to Trask Street project, with the requirement that the City provide matching funds for the project in the amount of $275,000 (Exhibit 2).

Staff recommends adding the awarded grant funds to the Fairview Street Improvements from Monte Carlo Drive to Trask Street project for the Design Engineering Phase and amending the Fiscal Year 2023-24 Capital Improvement Program to include the awarded grant funds (Exhibit 3).

City Council 11 – 1 9/19/2023
Recognize Measure M2 Grant Funds and Amend the FY 23-24 CIP September 19, 2023

Page 2 ends

FISCAL IMPACT
Approval of the requested appropriation adjustment will recognize $825,000 Fiscal Year 2023-24 Measure M2 grant funds into the Public Works Measure M-Street Construction, M2 Competitive revenue account (No. 03217002-52332) and appropriate the same amount into the Public Works Measure M2 Competitive Street, Improvements Other Than Building expenditure account (No. 03217663-66220).

The following table summarizes the funds budgeted and available in current FY 2023-24 for design engineering expenditures after the appropriation adjustment. Any unspent budget in FY 2023-24 will be included in future-year carry-forward requests for City Council consideration.

Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.

Description
Amount
Existing Project Budget
2023-24 05917663-66220
(23-6701)
Select Street
Construction
HUTA 2103 Gas Tax,
Improvements Other
Than Buildings
$275,000
Appropriation Adjustment
2023-24 03217663-66220
(23-6701)
Measure MStreet
Construction
Measure M2
Competitive Street,
Improvements Other
Than Building
$825,000
TOTAL $1,100,000

EXHIBIT(S)

1. Resolution 2021-068

2. OCTA Board Approval

3. Fiscal Year 2023-24 CIP Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 11 – 2 9/19/2023
RESOLUTION NO. 2021-068

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SANTA ANA APPROVING THE SUBMITTAL OF

IMPROVEMENT PROJECTS TO THE ORANGE COUNTY

TRANSPORTATION AUTHORITY FOR FUNDING UNDER

THE COMPREHENSIVE TRANSPORTATION PROGRAM

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS:

Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows:

A. The City of Santa Ana desires to implement the transportation improvements listed below.

B. The City of Santa Ana has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive Measure M2 "Fair Share" funds.

C. The City's Circulation Element is consistent with the County of Orange Master Plan of Arterial Highways.

D. The City of Santa Ana will not use Measure M2 funds to supplant Developer Fees or other commitments.

E. The City of Santa Ana will include all projects funded by M2 Net Revenues in its seven-year Capital Improvement Program, as part of the Measure M2 Ordinance eligibility requirements.

F. The City of Santa Ana will provide matching funds for each project as required by the Orange County Comprehensive Transportation Funding Programs Guidelines.

G. The Orange County Transportation Authority intends to allocate funds for transportation improvement projects within the incorporated cities and the County.

H. The City of Santa Ana authorizes a formal amendment to the seven-year Capital Improvement to add projects approved for Measure M2 funding upon approval from Orange County Transportation Authority Board of Directors if necessary.

Resolution No. 2021-068

Page 1 ends

EXHIBIT 1
City Council 11 – 3 9/19/2023
Section 2. The City Council of the City of Santa Ana hereby approves the formal submissions of the projects described below to the Orange County Transportation Authority for funding under the OCTA's Comprehensive Transportation Funding Program and requests that the OCTA allocate funds in the amounts specified in the City's submissions. Said funds shall be matched by funds from Santa Ana as required and shall be used as supplemental funding to aid the City in the improvement of the following street(s). " ACE" shall mean Arterial Capacity Enhancement.

PROJECT PROGRAM FY
Fairview St. Improvements from Monte Carlo Dr. to Trask Ave. ACE 22/ 23 Section 3. The City Council appoints the City Manager, or his or her designee, as agent for the City of Santa Ana to conduct all negotiations, and execute and submit all documents, including but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for allocation of the requested funds to Santa Ana.

Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution.

ADOPTED this 16th day of November. 2021.

Vicente Sarmiento
Mayor

APPROVED AS TO FORM
Sonia R. Carvalho, City Attorney
By:, 7 D(MRA- k- cy7p(c L.

John M. Funk
Sr. Assistant City Attorney
Resolution No. 2021- 068

Page 2 of 3 ends

City Council 11 – 4 9/19/2023
AYES:

NOES

ABSTAIN
Councilmembers: Bacerra, Hernandez, Lopez, Mendoza,
Phan, Penaloza, Sarmiento (7)
Councilmembers:

Councilmembers:

NOT PRESENT: Councilmembers:

None (0)
None ( 0)
None ( 0)

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021- 068 to be the original resolution adopted by the City Council of the City of Santa Ana on November 16; 2021.

Date: 11 /23/2021
Daisy Gomez
Clerk of the Council
City of Santa Ana
Resolution No. 2021- 068

Page 3 of 3 ends

City Council 11 – 5 9/19/2023
Meeting of May 9, 2022
OCTA Awards $26.4 Million to Improve Orange County Streets The Orange County Transportation Authority board awarded $26.4 million to Orange County cities to help ease traffic congestion by making improvements to streets and timing of traffic signals.

Nine projects that will improve and widen busy streets and intersections will receive $10.2 million and five additional projects will receive $16.2 million to synchronize traffic signals to ensure drivers hit the most green lights during peak traffic hours.

The funds are available through Measure M, Orange County’s half-cent sales tax for transportation improvements, also known as OC Go.

Regional capacity projects include:
•
•
•
•
•
•
•
•
•
Improving the intersection of Lincoln Avenue and Harbor Boulevard in Anaheim Widening Lincoln Avenue between East and Evergreen streets in Anaheim Improving the southbound SR-57 onramp at SR-90 in Brea
Completing the engineering phase of improvements at the intersection of Harbor and Garden Grove boulevards in Garden Grove
Improving the intersection of Culver Drive and Alton Parkway in Irvine Improving the intersection of Harvard Avenue and Michelson Drive in Irvine Widening the intersection at Cannon Street and Serrano Avenue in Orange Improving Fairview Street between Monte Carlo Drive and Trask Street in Santa Ana Widening Savi Ranch Parkway in Yorba Linda.

Signal synchronization projects include:
•
•
•
•
•
Bake Parkway and Rockfield Boulevard in Irvine and Lake Forest Euclid Street Corridor in La Habra, Fullerton, Anaheim, Garden Grove, Santa Ana and Fountain Valley
Crown Valley Parkway in Laguna Niguel, Mission Viejo, Dana Point and the County of Orange Moulton Parkway/Golden Lantern regional project in Laguna Niguel, Laguna Hills and Dana Point Yorba Linda Boulevard/Weir Canyon Road corridor in Yorba Linda, Fullerton, Placentia and Anaheim.

Board Receives CEO Initiatives and Action Plan Progress Report The OCTA board received a report highlighting the agency’s progress on its 2022 Board and CEO Initiatives and Action Plan for the first three months of the year.

The 2022 Board and CEO Initiatives and Action Plan, approved by the board in January, consist of three board initiatives and nine CEO initiatives monitored through 96 milestones throughout the year. From January through March, 16 of the 96 milestones outlined in the action plan have been completed.

Highlights include:

EXHIBIT 2
City Council 11 – 6 9/19/2023
•
•
•
•
•
•
•
Continued progress on the I-405 Project including the completion and opening of the first half of the Brookhurst Street bridge
Negotiated and reached new agreements with coach operators as well as parts clerks and facilities technicians to ensure the continuation of safe and reliable OC Bus service that is essential to the people of Orange County
Added the Youth Ride Free Program to OCTA’s fare policy, making OCTA the first large transit agency in the region to permanently offer free bus rides to all youth ages six to 18 Expanded the College Pass Program to include students at Coastline College Graduated the fourth cohort of OCTA’s internal Management Development Academy Submitted the 2023 Federal Transportation Improvement Program project list and financial plan Launched an online version of unconscious bias training for all new administrative employees Workshop Held to Discuss Proposed FY 2022-23 Budget
The OCTA board held a workshop to discuss the agency’s proposed $1.65 billion balanced budget for fiscal year 2022-23.

Overall, 52% of the proposed budget is dedicated toward funding transit programs. A quarter of the proposed budget is allocated toward freeway improvements and 11% toward streets.

Additional highlights from the proposed budget include:
•
•
•
•
•
•
Sales tax receipts are anticipated to be significantly higher than the current year’s budget Establishes funding to protect against a potential economic downturn Bus operations budget includes the capacity to add fixed-route service and accommodate increases in OC ACCESS trips
Metrolink budget includes the capacity to reach pre-pandemic trip levels Measure M continues to provide funding for freeways, streets and transit modes consistent with the Next 10 Delivery Plan
Strong trip growth is anticipated for the 91 Express Lanes.

The proposed budget is scheduled to return to the board for consideration after a public hearing on Monday, June 13.

City Council 11 – 7 9/19/2023
CITY OF SANTA ANA FY 23/24CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

This project will widen Fairview between 17th Street and Trask Street from 2 to 3 lanes in each direction. The project also includes sidewalk, wheel chair ramps, raised medians, and Traffic Signal modifications along Fairview Street between 17th Street and Trask Street.

PROJECT NEED:

The MPAH (Master Plan of Arterial Highways) Strategic Plan Technical Report identified the need for Fairview Street to be widened to a sixlane major arterial to meet MPAH requirements. The existing Average Daily Traffic (ADT) is in excess of 40,370 vehicles per day. The proposed improvements will allow the segment to accommodate future traffic volumes at a Level of Service C and increase operational efficiency.

PROJECT TITLE:

Fairview Street Improvements from
17th to Trask
PROJECT CATEGORY:

Street Improvements
Street/Bridge Improvements &
Widening

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Public Works CIP Engineering Gilbert Castillo, Senior Engineer 19-Sep-2023 PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Engineering 825,000 - - - - - -
Other - - - - - - -
TOTAL 825,000 - - - - - -
SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30

GAS TAX - - - - - - -
MEASURE M2 COMPETITIVE 825,000 - - - - - -
TOTAL 825,000 - - - - - -
EXHIBIT 3
City Council 11 – 8 9/19/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 19, 2023
TOPIC: Award Construction Contract for the Westminster Avenue Rehabilitation Project and Approve Appropriation Adjustment

AGENDA TITLE
Approve an Appropriation Adjustment, Cooperative Cost Reimbursement Agreement with the City of Garden Grove, and Award a Construction Contract to R.J. Noble Company in the Amount of $1,643,676 for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard with an Estimated Project Delivery Cost of $2,112,595 (Project No. 22-6989) (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment recognizing $542,000 in cost reimbursements from the City of Garden Grove into the Selected Street Construction revenue account, and appropriating the same amount to the Selected Street Construction expenditure account for the Westminster Avenue Improvement Project. (Requires five affirmative votes.)

2. Authorize the City Manager to execute a Cooperative Cost Reimbursement Agreement with the City of Garden Grove for improvements on Westminster Avenue within the Garden Grove jurisdiction from Newhope Street to Harbor Boulevard, subject to non-substantive changes approved by the City Manager and the City Attorney.

3. Authorize budget reallocation of $185,405 in unspent Roadway Maintenance and Rehabilitation Account (SB-1) from the Fairview Rehabilitation from South City Limits to Segerstrom Avenue Improvement (No. 21-6978) Project and $47,595 in unspent Roadway Maintenance and Rehabilitation Account (SB-1) from the Euclid Rehabilitation from First Street to Hazard Avenue Improvements (No. 20-6955) Project to construction funds for the Westminster Avenue Rehabilitation from Newhope Street to Harbor Boulevard Project (No. 22-6989) to complete the project funding requirement

4. Award a construction contract to R.J. Noble Company, the lowest responsible bidder, in accordance with the base bid in the amount of $1,643,676, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction City Council 12 – 1 9/19/2023
Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard and Appropriation Adjustment September 19, 2023

Page 2 ends

of the Westminster Avenue Rehabilitation, for the term beginning September 19, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.

5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,112,595, which includes $1,643,676 for the construction contract; $246,551 for contract administration, inspection, and testing; $58,000 for design engineering; and a $164,368 project contingency for unanticipated or unforeseen work.

DISCUSSION
Staff has identified Westminster Avenue from Newhope Street to Harbor Boulevard Project (Exhibit 1) as a priority in the City’s pavement management program. The pavement is deteriorating due to weather, age, and heavy usage. The scope of work includes excavation, grading, removal and replacement of asphalt concrete pavement and Portland cement concrete, landscaping, irrigation, and signing and striping. Once completed, the improvements will enhance the streets drivability, visual appearance, accessibility, and drainage issues.

The City of Garden Grove shares the right-of-way within the project area; therefore, a Cooperative Cost Reimbursement Agreement is required for the City of Garden Grove to fund their portion of the improvements (Exhibit 2). The Cooperative Cost Reimbursement Agreement between the City of Santa Ana and the City of Garden Grove identifies the roles and responsibilities of each party and has estimated each City’s share of the project costs. The City of Garden Grove’s cost reimbursement of up to $542,000 includes $58,000 for their share of the Design Engineering costs.

Additionally, the City of Garden Grove’s total cost reimbursement will be funded by their California Highway Users Tax Account (Gas Tax) allocation.

Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 900 regional vendors via PlanetBids, many of which are Santa Ana based. Thirty-eight vendors requested bidding documents and a total of five bids were received. Bids were not received from any Santa Ana contractors.

As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 2, 2023 and June 9, 2023. The project was also advertised in PlanetBids from June 2, 2023 through June 29, 2023. Bids were received electronically via PlanetBids on June 29, 2023.

City Council 12 – 2 9/19/2023
Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard and Appropriation Adjustment September 19, 2023

Page 3 ends

Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 R.J. Noble Company Orange, CA $1,643,676
2 Onyx Paving Company, Inc. Anaheim, CA $1,693,000
3 All American Asphalt Corona, CA $1,744,103
4 Excel Paving Co Long Beach, CA $1,758,414
5 Hardy & Harper, Inc. Lake Forest, CA $1,830,000
A total of five bids were received, and all were deemed responsive. R.J. Noble Company submitted the lowest responsive base bid in the amount of $1,643,676 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, Staff recommends awarding the construction contract to R.J. Noble Company, in the amount of the base bid totaling $1,643,676 (Exhibit 4).

R.J. Noble Company has worked satisfactorily on various projects for the City of Santa Ana throughout the last several years. The most recent project was Alton Rehabilitation from Raitt Street to Bristol Street Fiscal Year 2019-2020.

Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $2,112,595.

Project Item Total
Construction Contract Bid Amount $1,643,676
Construction Administration, Inspection, Testing $246,551 Contract Contingencies $164,368
Design Engineering $58,000
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $2,112,595
In order to account for the widespread price increases in construction material, Staff recommends reallocating $233,000 in unspent Road Maintenance and Rehabilitation Account (SB-1) funds to supplement the existing construction funding. Funding was City Council 12 – 3 9/19/2023
Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard and Appropriation Adjustment September 19, 2023

Page 4 ends

originally allocated to the Fairview Rehabilitation from South City Limits to Segerstrom Avenue Improvement (No. 21-6978) Project and Euclid Rehabilitation from First Street to Hazard Avenue Improvements (No. 20-6955) Project. The Fairview Rehab Project and Euclid Rehab Project will be fully funded with a new budget in the upcoming Fiscal Year 2023-2024 Capital Improvement Program (CIP).

ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER2023-77 was filed for the project.

FISCAL IMPACT
As indicated in the Cost Analysis, the total construction delivery cost of the project is $2,112,595 which includes construction, contract administration, inspection, testing, and an authorized contingency. Approval of the Appropriation Adjustment will recognize the City of Garden Grove’s contribution of $542,000 for project costs into the Select Street Construction, Expense Reimbursement revenue account (No. 05917002-57000) and appropriate the same amount into the Select Street Construction, Improvements Other Than Building expenditure account (No. 05917660-66220). During construction, if necessary, funds may be reallocated between Construction Administration, Inspection, Testing and/or Contingencies. The total construction delivery cost will not be exceeded without Council Authorization. Budget will be reallocated from Project No. 21-6978 and No. 20-6955 to fund this agreement. Project No. 22-6989 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project.

The proposed contract enables Staff to authorize a construction cost increase of up to 25% if necessary for contingencies. Staff expect to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, then Staff will return to City Council with a project update and recommendations.

The following table summarizes the funds budgeted and available in current FY 2023-24 (Exhibit 6) for expenditure to deliver construction of this project. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to Fiscal Year 2024-2025.

Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.

Description
Amount

EXISTING PROJECT BUDGET
2023-24 05917665-66220
(22-6989)
Select Street
Construction
HUTA Gas Tax –
RMRA, Improvements
Other Than Buildings
$1,389,000
City Council 12 – 4 9/19/2023
Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard and Appropriation Adjustment September 19, 2023

Page 5 ends

BUDGET REALLOCATION
2023-24 05917665-66220
(From 21-6978 to
22-6989)
Select Street
Construction
HUTA Gas Tax –
RMRA, Improvements
Other Than Buildings
$185,405
2023-24 05917665-66220
(From 20-6955 to
22-6989)
Select Street
Construction
HUTA Gas Tax –
RMRA, Improvements
Other Than Buildings
$47,595

APPROPRIATION ADJUSTMENT
2023-24 05917660-66220
22-6989
Select Street
Construction
Select Street
Construction,
Improvements Other
Than Buildings
$490,595
Total $2,112,595

EXHIBIT(S)

1. Location Map

2. Cooperative Cost Reimbursement Agreement with City of Garden Grove

3. Bid Proposal

4. Construction Contract

5. Cost Analysis

6. CIP Project Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 12 – 5 9/19/2023
PWA

SANTA ANA

PUBLIC WORKS AGENCY
Project No. 22-6989:

Westminster Ave Rehabilitation
EXHIBIT 1
Project Location
City Council 12 – 6 9/19/2023
City Council 12 – 7 9/19/2023
City Council 12 – 8 9/19/2023
City Council 12 – 9 9/19/2023
City Council 12 – 10 9/19/2023
City Council 12 – 11 9/19/2023
City Council 12 – 12 9/19/2023
City Council 12 – 13 9/19/2023
City Council 12 – 14 9/19/2023
City Council 12 – 15 9/19/2023

BID PROPOSAL

CITY OF SANT A ANA

PROPOSAL
PROJECT NO.: 22-6989

WESTMINSTER AVENUE REHABILITATION

FROM NEWHOPE ST TO HARBOR BLVD
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: R.J. NOBLE COMPANY
REQUIREMENT:

The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule:

Item Description Qty Unit Unit Price Amount
I Unclassified Excavation • 1,040 CY $ s
191.00 198,640.00
2 Asphalt Concrete • 1,450 nJ $ 165.00 $
239,250.00
3 Cold Mill (2") • 213.000 SF $ $

0.70 149,100.00
4 Asphalt Rubber Hot Mix (ARHM) • 3,000 TN $ s
164.00 492,000.00
s PCC Sidewalk (T=4") 7,200 SF s s

11.00 79,200.00
6 PCC Driveway Approach (T=8'') 1,100 SF $ s

17.50 19,250.00
7 PCC Curb Ramp 1,800 SF $ $

31.00 55,800.00
8 Truncated Domes 3 EA s s
1,100.00 3,300.00
9 PCC Curb and Gutter (Type A-2-8) 800 LF s s

80.50 64,400.00
10 PCC (B-1 l Curb (Including Steel 100 LF $ $
Rebar Dowels) 49.50 4,950.00
11 Root Shave• 5 EA $ $
550.00 2,750.00
12 Adjust Water Valve Frame and 22 EA s
Cover Per CSA STD. 1,550.00 34,100.00
13 Furnish and Install Water Valve Lid 26 EA $
and Slip Can Per GG STD. 304.00 7,904.00
P-1 ofP-17
EXHIBIT 3
City Council 12 – 16 9/19/2023
Item
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 29
30 31

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 22-6989

WESTMINSTER A VENUE REHABILITATION

FROM NEWHOPE ST TO HARBOR BLVD
Description Qty Unit Unit Price
Adjust Water Vault Frame and l EA $
Cover Per CSA STD. 8,800.00
Adjust Water Meter Frame and 6 EA $
Cover Per CSA STD. 1,100.00
Parkway Culvert Type B 2 EA $
8,050.00
Adjust Manhole Frame and Cover 23 EA $
Per CSA STD. 1,460.00
Adjust Manhole Frame and Cover 2 EA $
PerGG STD. 1,460.00
Adjust Manhole Frame and Cover 2 EA $
Per OCSD STD. 2,120.00
Adjust Manhole Frame and Cover 3 EA $
Per OCFCD STD. 2,120.00
Furnish and Install New Manhole 1 EA $
PerGG STD. 2,200.00
Furnish and Install New #6 Pullbox 4 EA $
1,320.00
Adjust Survey Monument Frame 2 EA $
and Cover 1,450.00
Install FABCO CPS Unit 5 EA s
4,659.60
Catch Basin Top Slab l EA $
Reconstruction 19,250.00
Furnish and Install Traffic Loops 28 EA $
Type D t 358.00
Furnish and Install Traffic Loops 56 EA $
Type Et 330.00
Furnish and Install Traffic Loops 2 EA $
Type Qt• 360.00
Project Advertisement Sign I EA $
1,100.000
Signing and Striping 1 LS $
121,500.00
As-Built Plans I LS $5,000
P-2 of P-17
Amount
$
8,800.00
$
6,600.00
$
16,100.00
$
33,580.00
$
2,920.00
$
4,240.00
$
6,360.00
$
2,200.00
$
5,280.00
$
2,900.00
$
23,298.00
$
19,250.00
$
10,024.00
$
18,480.00
$
720.00
$
1,100.00
121,500.00
$5,000
City Council 12 – 17 9/19/2023

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 22-6989

WESTMINSTER A VENUE REHABILITATION

FROM NEWHOPE ST TO HARBOR BLVD

ADDENDUM NO ONE
PROJECT NO 22-6989
Item Description Qty Unit Unit Price Amount
32 Construction Permits I LS $4,680 $4,680
TOTAL BASE BID I$ 1,643,676.00
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add-alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications.

TIME FOR COMPLETION OF IMPROVEMENTS AND LIOU IDA TED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within sixty (60) working days after the commencement date stated in the Notice to Proceed.

The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $2,700 per calendar day.

Name of Firm R.J. NOBLE COMPANY
Signature of BIDDER
_
X __,_ -,-----,-------------------
Title JACOB BREEDLOV
(If an individual, so state. If a 1 co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-3ofP-17
City Council 12 – 18 9/19/2023

CITY OF SANTA ANA

CONSTRUCTION CONTRACT

WESTMINSTER AVENUE REHABILITATION FROM NEWHOPE ST TO HARBOR BLVD This CONSTRUCTION CONTRACT is made and entered into this 19tr day of by and between the City of Santa Ana, California, a charter city and municipal corporation and exi under the Constitution and laws of the State of California (hereinafter "CITY"), and (hereinafter "CONTRACTOR").

WITNESSETH:

The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:

L CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the WESTMINSTER AVENUE REHABILITATION (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council.

2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following:
o Notice Inviting Bids
o Information to Bidders
. Bid Proposal
o Bid Bond
r Contract Form
o Contract Bonds
o General Provisions
. Special Provisions
o TechnicalProvisions and Project Plans
o Community Workforce Agreement
' APPendices
In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction.

3. CITY agrees to pay and CONTRACTOR agrees to accept in full the WORK OF IMPROVEMENT the sum total amount not to exceed
as set forth and identified
in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A," ond in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction.

4. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rev. 09/01/2017 Page I of3
EXHIBIT 4
City Council 12 – 19 9/19/2023

5. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed.

6. The CONTRACTOR willpay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law.

7. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre-hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at; htrp://www.santa-ana.org/pwa/documents/CWA.pdf

8. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY.
g. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price' I0.CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY.

I I. TNDEMNIFICATION.

To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following:
(i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier;
(ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents;

Page 2 ends

(iii)
(iv)
(v)
The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties;
The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement.

The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR.

KRISTTNE RIDGE
City Manager
(vi)
Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee.

IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney
CONTRACTOR:

R.J. NOBLE COMPANY
TIN M. CARVER
By: trru"d"

JOSE MONTOYA
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA, PE
Executive Director
Public Works Agency

Page 3 ends

CALIFONNIAACKI{OWLEDGME T
A notary public or other ofticer completing this certificateverifies onlythe idenlity of the individualwho signed the document to rvhich this certificate is attached, and not the truthfulness. accuracy, orvalidity of that document.

State ol California
County of ORANGtr
08t29t2023 before me,
J. DEIONGH, NOTARY PIIBLIC
On
DOte Herc lnsett I'lome ond Title of the Ofticet ]ACOB BREEDLOVE personally appeared
t'lone(s) of signer(s)
who proved to me on the basis of satisfactory evidence to be the personF) whose name(g ivare subscribed to the within instrument and acknowledged to me that he/sh€lthey executed the same in his/M{heir authorized capacity(ies), and that by his/he+Ahei signature(s) on the instrument the personF), or the entity upon behalf of which the person(s) acted, executed the instrument. lcertify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and colrect.

WITNESS my hand and official seal.

Ploce Nolory Seol ond/ot Stomp Above of I'lotory Public

OPTIONAL
Completing this infomotion con delel olErotion of the document or troudulent reoftochment of this fom to on unintended document Description of Attached Oocument
Title or Type of Document
Document Date Number ofPages:-
Signe(s) Other Than Named Above:
capacity(iesl claimed by Signer(s)
Signer's Name:
o Corporate Officer - Title(s) D Corporate Ofiicer - Title(s) Er Partner - D Limited tr General
o lndividual o Attorney in Fact
o Trustee o Guardian or Cooservalor
tr Other:

Signer is Representing
EJ Partner - D Lamited EJ General
o lndividual D attorney in Fact
O Trustee o Guardian or Conservator
o Other:

O2O18 National Notary Association
Signer is Representing
ctvtL coDE 5 fi89
)

J, DEIONGH
Nota ry Pub ic - Californla
0ranBe Co!nty tcmfiilsion i 2307441
l,ly eonm. Etpir€s Oct 28, 2023
Signature
Signer's Name:

City Council 12 – 22 9/19/2023
ADDENDUM NO. ONE
PROJECTNO 22€989
Jaq! Lsc:
lrayff Prg Til. Wro 3
l6lllooeotsbaia tro
Thli Vat Phrn
wrd 1
bMn&rsm.{o
v.ttd 2
Fhil Bem
war! {
obacUroatitHM-m
Johnahan Ryff r€Bandu
wrd 5 @rEnm&zfi6anEff.m

CITY MANAGER
Krisune Ridge

CITY ATTORNEY
Sonia R. Carvalho

CITY CLERK
Jennifer L. Hall
Oa6d Prc@
Wrd 6
MAYOR
Valerie Amezcua

MAYOR PRO TEM
J6sle Lop€z

COUNCILMEMBERS
Phil Bacena
Johnathen Ryan Hcrnandez
oavid Penaloza
Thai Viet Phan
Benjamin Vazquez
n rrs
Val€ne,Aru:@a

CIW OF SANTA ANA

PUBLIC WORKS AGENCY
20 Civic Center Plaza o P.O. Box 1988
Santa Ana, Galifomia 92702
!l rl,w.Santa.ana.OrO
June22,2023
ADDENDUM No. 1
SUBJECT: Projec't No. 22-6989 - WESTMINSTER AVENUE REHABILITATION

FROM NEWHOPE ST TO HARBOR BLVD
The following changes/revisions/clarifications have been made to the plans and/or specifications for subject project:

Specifications
l. NOTICE INVITING BIDS: Replace page iv with new page iv, (Bid due date extended)

2. BID PROPOSAL: Replace page P-3 of P-17 with new page P-3 of P-I7. (Unit price for item 32 has been revised)

3. SPECIFICATIONS: Replace page26,27,28 and 44 with new pages 26, 27,28 and 44. 4, DEFINITION OF BID ITEMS: Replace pages l, 2,3, 4,5, 6 and Z with new pages 1,2,3, 4, 5, 6 and7.

Plans

1. SHEET 01 OF 06 and SHEET 03 of 06: (Construction note 9G has been modified) Allotherterms and conditions remain the same
FOR THE CITY OF SANT.

P
Deputy Public Works Director/City Engineer

SANTA ANA CITY COUNCIL
BdlF ri vuqsa
vEmczcuarsmlt-xa org bvrEuczoanla.ana.oro c@mop{a6anE.ma.aro City Council 12 – 23 9/19/2023

CITY OF SANTA ANA

PROPOSAL
PROJECT N0.: 22-6989

WESTMINSTER, AVENUE REHABILITATION

FROM NEWHOPE ST TO HARBOR BLVI)

BID PROFOSAL
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM. R.r. NOBLE COMPANY
REQUIREMENT:

Thc undcrsigncd biddcr dcclares that thcy htvc carcfulll' cxrmincd thc location of the proposed work, thrt thcy have cxamincd thc Contrrct Documcnts in its cntirety and hcrcby proposcs to fumish rll material and do rll thc work rcquircd to completc thc said work in rccordancc with said plans (if an1') and the specificstions for the unit price(s) or lump sum(s) s.t fonh in rhc following schcdulc:

ItGm Ih.cription Qty Ulil Price
I Uncltssificd Excrvrtion' 1,0.r0 CY S s
198,640.00
Arphrlt Concrcta
'
r.150 T\ t t
239,250.00
l Cold Mill(!') . 213.000 SF t

0.70 3
149,100.00
tuplirh Rubbcf Hol Mir (ARHMI . 3,000 T\ s
164.00
t
492,000.00
5 PCC Sidowrlk (Td) 7,200 st s
I1.00
s
79,200.00
6 PCC Drivcrrr) Appm.ch (T-t") L l00 SF I

17.50 ,
19,250.00
1 PCC Curb Rllnp I,t00 SF t

31.00 3
55,800.00
t Trurcrtcd Domcs l EA s
I,100.00
s
3,300.00
9 PCC Ctrb $d Culrrr (T}?G A-2-t) t00 LF 3

80.50 s
64,400.00
l0 PCC (B-lt Cub (|rclrdin8 Sltcl
Rcblr Doucli)
100 LF $

49.50 s
4,950.00
tl Roor Shlvc' 5 EA s
550.00
3 2,750.m
r2 Adjust Wrlcr Velva Frimc .nd
Cov.r Pcr CSA Sm.
22 EA 3
1,550.00
s
34,100.00
l3 Fumish ud lnsdl ll'xGr vrh. Lid
8ad Slip C.n Pcr GG STD.

EA 3
304.00
t
7,904.00
P-l of P-l 7
Unil AmouIt
19r.00
r 65.00
4 City Council 12 – 24 9/19/2023
Iten Ilrcrlpthn aty Unit Unit Pr{ce Amount
l4 Adjurt Wtcr Vrtlt Fntuc md
Covcr Pcr CSA STD.

I EA $
8,800.00
3 8,800.00
l5 Adjust WdGr Mctcr Frrrr rnd
Covcr Pcr CSA STD.
6 EA 3
1,100.00
S
6,600.00
l6 Pdrmy Culvar Typc B 2 EA 3
8,050.00
3 16,100.00
t7 Adjus Murholc Framc rnd Covcr
Pcr CSA STD.
23 EA 3
1,460.00
$
33,580.00
lt Adjus Mrnhole Flemc snd Cover
Pcr GG STD.
7 EA 3
1,460.00
$
2,920.00
l9 Adju$ lv{.nbolc Frrmc ld Covcr
Pcr OCSD STD.
) EA 3
2,120.00
t
4,240.00
20 A(ilrstffilGFnmcrndCover
Pcr OCFCD STD.
3 EA 3
2,I20.00
t
5,350.00
2l Fumish grd Inroll Ncw Mrnholc
PcrClGSTD.

I EA t
2,200.00
$
2,200.00
a, Funish rnd lnrall Ncw #6 Pullbox 4 EA 3
1,320.00
$
5,280.00
23 Adjrst Suruy MonuncntFnmc
and Cover
7 EA s
1,450.00
t
2,900.00
24 tnstrtt feSCO CPS Unit s EA s
4,659.60
t
23,298.00
25 Crlch B.sin Top Shb
RGcorufiuction
I EA $
19,250.00
3 19,250.00
26 fumistr lra tnsrtl Trrffic LooPs
Typc D f
2t EA t
358.00
s
10,024.00
27 Fumirh urd Insull Trrffic loops
T!?c E t
56 EA $
330.00
t
18,480.00
2t Furaish rod InstdlTnffic Loope
Tylc Q t'
) EA $
360.00
s
720.00
29 Proj cct Advcrtircnrrt Sign EA $
1,100.000
s
I,100.00
30 Sigring and Sriping I LS t
121,500.00
s
121,,500.00
3t As.Buih Plurs I LS t5,000 ss,000

CITY OF SANTA AIYA

PROPOSAL
PROJECT NO.: 22{989

WESTMTNSTER AVENUE REHABILITATION

FROM NEWHOPE ST TO HARBOR BLVD
P-2 of P-17
I
City Council 12 – 25 9/19/2023

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 22-6989

WESTMINSTER AVENUE REHABILITATION

FROM NEWHOPE ST TO HARBOR BLVD
Item Dcscription Unit Unit Price Amount
Construction Permhs I LS $4,680 $4.6t0

TOTAL BASE BII)
Name of Firm
x
Signature of BIDDER

ADDENOUM NO ONE
PROJECT NO 22-6989
hip, st8te the firm name and give the names of
s corporation, state legal name of corporation,
JACOB BREEDLOV ARY Title
(lfan individual. so state. If o-partners
all individual co-partners composing the firm. lf
and names of Prcsident, Secrcury, Treasurcr and Manager. thereof.) P-3 of P- l7
atv
The lowest responsible bidder shall be selected based on the total base bid' The City reserves the right to award the Base Bid, and any, all, or none of the add-altemate bid items (ifany)' I The quantity for this bid item is shown for bid comparison only. This bid ircm shall not be subjcct o the -25%" limit as st8ted in Section 3-2 of the Standard Specifications. The actual smiunt for this item will bc dictated by the actual quantity used, &nd the Agency reserves the right to increase or dccrcase the quantity ofthis ftem accordingly. t This bid item is considered a Specialty ltem per Section 2-3.2 of the Stsndard Specifications.

TIME FOR COMPLETION OF IMPROVEMENTS AND LTOUIDATED DAMAGES The undersigned bidder hereby proposes to complete the work for the total base bid amount shown abovi within sixtv (60i workins dlys after the commencement date stated in the Notice to Procecd.

The liquidrtcd damages amount, in lieu of the amount specified in Subsection 6-9 of the Sundard Specifications. shall be $2,700 per calen&r day.

R.J. NOBLE COMPANY
$ 1,643,575.00
City Council 12 – 26 9/19/2023
EXHIBIT 4
Construction Contract 1,643,676.00 $
Contract Administration, Inspection and Testing 246,551.00 $ Contingencies 164,368.00 $
Design Engineering (Garden Grove) 58,000.00 $
TOTAL ESTIMATED CONSTRUCTION COSTS 2,112,595.00 $
CONSTRUCTION OF PROJECT NO. 22-6989: Westminster Ave Rehabilitation from Newhope St to Harbor Blvd

COST ANALYSIS
City Council 12 – 27 9/19/2023
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PROJECT TITLE:

Westminster Avenue Rehabilitation:

Newhope St to Harbor Blvd
PROJECT CATEGORY:

Street Improvements
Arterial Street Rehabilitation
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LOCATION MAP
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AGENCY:

Public Works
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11111
CITY OF SANTA ANA FY 21/22CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Roadway reconstruction along with miscellaneous concrete repairs to address accessibility and drainage issues along this segment of roadway.

PROJECT COSTS I FY 21/22!
Construction I 1. 3 8 9 .o o o
Engineering 111,000
TOT AL I 1,500,000
SOURCE OF FUNDS I FY 21/22
RMRASB1 I 1.so o .000
TOT AL I 1,500,000
FY 22/23
FY 22/23
FY 23/24
FY 23/24
DIVISION: CONTACT:

PROJECT NEED:

This segment of Westminster Avenue has been identified as a priority by the City's Pavement Management System. The pavement is deteriorating due to weather, age, and heavy usage.

FY 24/25 FY 25/26 FY 26/27 FY 27/28
FY 24/25 FY 25/26 FY 26/27 FY 27/28
Design Engineering Mike Ortiz, Senior Civil Engineer
DATE:
11-May-2021
EXHIBIT 6
City Council 12 – 28 9/19/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 19, 2023
TOPIC: Standard – McFadden Park Project

AGENDA TITLE
Approve an Appropriation Adjustment and Award a Construction Contract to Legion Contractors, Inc. in the Amount of $3,366,625 for the Standard – McFadden Park Project, with an Estimated Project Delivery Cost of $4,208,281 (Project No. 20-2729) (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment to recognize $669,060 in revenue received from prior years into the Residential Development District 3, Park Acquisition & Development Fees revenue account and appropriate the same amount into the Residential Development District 3, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Approve an amendment to the FY 2023-24 Capital Improvement Program to include $669,060 in construction funds for the Standard – McFadden Park Project (Project No. 20-2729).

3. Award a construction contract to Legion Contractors, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,366,625, subject to change orders (not to exceed 25 percent of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Standard – McFadden Park Project, for a term beginning September 19, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.

4. Approve the project cost analysis for a total estimated construction delivery cost of $4,208,281, which includes $3,366,625 for the construction contract; $504,994 for contract administration, inspection, and testing; and a $336,662 project contingency for unanticipated or unforeseen work.

City Council 13 – 1 9/19/2023
Award Construction Contract with Legion Contractors, Inc.

September 19, 2023

Page 2 ends

Santa Ana City CouncilSeptember 19, 2023

Santa Ana City Council
September 19, 2023