Santa Ana City Council
November 21, 2023

Firm City
Earth Mechanics, Inc. Fountain Valley, CA
Geocon West, Inc. Irvine, CA
Kleinfelder, Inc. Laguna Hills, CA
Leighton Consulting, Inc. Irvine, CA
Ninyo & Moore Geotechnical and
Environmental Sciences Consultants
Irvine, CA
Based upon the scope of work and selection criteria outlined in RFP 23-123, Staff recommends awarding on-call agreements with the top five responding firms, allowing the firms to bid on future engineering task orders (Exhibits 2-6). The selected proposals demonstrate that these firms have the necessary capacity and expertise to complete the required services. The consultant’s rates are reasonable and within industry standard, the teams’ qualifications are appropriate, and the selected proposals were determined to provide the best value for the City. Kleinfelder, Inc., Leighton Consulting, Inc., and Ninyo & Moore Geotechnical and Environmental Sciences Consultants have consistently provided quality services to the Public Works Agency in various engineering capacities. Earth Mechanics, Inc. and Geocon West, Inc. submitted proposals illustrating their extensive industry experience and ability to assist City Staff with capital project delivery.

FISCAL IMPACT
There is no fiscal impact at this time. The Public Works Agency will follow the established on-call services process during the FY 2024-2027 contractual term for requesting necessary fiscal review and authorization. Prior to utilizing the on-call services for any of these future task orders, PWA staff must receive Finance and Management Services Agency approval of funding and project activities to be used to ensure funds are available under the authorization limit of $2,000,000. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued.

Funds will be budgeted and available for expenditure for the remaining fiscal year, and carried forward for consideration in future fiscal years within the Agreement terms in the following, and various other, Public Works Contract Services-Professional Accounts:

Division Account
City Facilities License Agreement 01117605-62300
Traffic and Transportation Engineering 01117620-62300
Traffic Signal Maintenance 02917620-62300
Sanitary Sewer Enterprise 05417617-62300
Sanitary Sewer Enterprise 05517660-62300
Sanitary Sewer Enterprise 05617640-62300
Fed Clean Water Protection 05717640-62300
City Council 17 – 2 11/21/2023
Agreements for On-Call Geotechnical Engineering Services November 21, 2023

Division Account
Residential Street Improvement 05817660-62300
Water Enterprise 06017645-62300
Water Enterprise 06617647-62300
Construction Engineering 08617611-62300
Design Engineering 08617612-62300
Traffic Engineering 08617620-62300
Administrative Services 10117601-62300
Development Engineering 10117605-62300
CIP Project Funding Various
Street Lights Maintenance 01117630-62300
Roadway Marking/Signs 01117625-62300
Graffiti Abatement Program 01117642-62300
Street Trees 01117643-62300
Sidewalks 01117626-62300
Environment/Sanitation 06817640-62300
Roadway Cleaning 06817641-62300
Median Landscaping 02917635-62300
Roadway Maintenance 02917660-62300
PWA Right of Way 01117622-62300

EXHIBIT(S)

1. RFP #23-123: On-Call Geotechnical Engineering Services

2. Agreement with Earth Mechanics, Inc.

3. Agreement with Geocon West, Inc.

4. Agreement with Kleinfelder, Inc.

5. Agreement with Leighton Consulting, Inc.

6. Agreement with Ninyo & Moore Geotechnical and Environmental Sciences Consultants
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven Mendoza, Acting City Manager
City Council 17 – 3 11/21/2023
EXHIBIT 1
City Council 17 – 4 11/21/2023
City of Santa Ana RFP 23-123

NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms for On-Call Geotechnical Engineering Services.

Responses to this Request for Proposals (RFP) must be submitted electronically to the PlanetBids system no later than August 28, 2023 at 2:00 p.m. Proposals received after this date/time will not be considered. It is the responsibility of the proposer to ensure that any proposals submitted have sufficient time to be received by the City of Santa Ana prior to this proposal due date and time.

Additionally, it is a requirement that hard copy proposals also be sent by courier service, mailed, or hand delivered in an enclosed sealed envelope and marked clearly with the following “SEALED PROPOSAL FOR

ON-CALL GEOTECHNICAL ENGINEERING SERVICES
RFP NO. 23-123

IN THE CITY OF SANTA ANA
DO NOT OPEN WITH REGULAR MAIL.”
City of Santa Ana
Attn.: Gilbert Castillo
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
For hard copy drop offs, visitors will be routed to deliver in the blue drop box on the 1st floor of Ross Annex across from the Public Works counter. Gentle note: staff will not timestamp or sign any hard copy deliveries as the electronic submittal by the deadline is suffice.

All notifications, requests for information, updates and addenda will be posted online on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive qualification.

City Council 17 – 5 11/21/2023
City of Santa Ana RFP 23-123

TABLE OF CONTENTS
I. INTRODUCTION / PROJECT DESCRIPTION 4
II. INSTRUCTIONS TO PROPOSERS 6
A. CITY RESPONSIBILITIES
B. PROPOSER RESPONSIBILITIES
C. REQUEST FOR INFORMATION OR CLARIFICATION
D. ADDENDA
E. LICENSES & PERMITS
F. INSURANCE
G. INFORMATION PACKET
H. PRE-PROPOSAL MEETING
I. CITY RIGHT TO REJECT
J. BID PROTESTS
III. SUBMITTAL REQUIREMENTS 8
A. GENERAL
B. PROPOSAL CONTENTS

1. STATEMENT OF QUALIFICATIONS

2. SCOPE OF SERVICES AND SCHEDULE

3. FEE PROPOSAL

4. CERTIFICATIONS
IV. PROPOSAL REVIEW (CONSULTANT SELECTION) 10
A. EVALUATION AND RATING
B. SELECTION
V. CONTRACT AWARD 10
A. REQUEST FOR COUNCIL ACTION
B. EXECUTION OF AGREEMENT
VI. IMPLEMENTATION 10
A. KICK-OFF MEETING
B. NOTICE TO PROCEED
VII. PUBLIC RECORDS 11

VIII. APPENDIX
ATTACHMENT 1: SCOPE OF WORK
ATTACHMENT 2: AGREEMENT
ATTACHMENT 3: CERTIFICATION

City Council 17 – 6 11/21/2023
City of Santa Ana RFP 23-123

I. INTRODUCTION / PROJECT DESCRIPTION
Nature of Work:

The City of Santa Ana is seeking geotechnical engineering services. A detailed Scope of Work is included in the Appendix of this RFP as Attachment I.

Number of Proposals and Signature:

Five (5) hard copies are required to accompany an electronic submittal of the complete proposal package on PlanetBids. One of the hard copies shall be marked as “ORIGINAL” and be signed by a company official with the power to bind the company, and submitted to the City of Santa Ana. Please be explicit in identifying the appropriate person with legal authority to bind the company.

The Statement of Qualifications (SOQ) shall be limited to a maximum of (10) pages, which may be double-sided (excluding front and back covers, section dividers and attachments such as resumes, forms). Font size shall be minimum 11-point Arial. Proposal exhibits shall be maximum 11” x 17”.

Proposal Evaluation and Rating:

The criteria for evaluating the SOQ submitted will take the following items into consideration:
• Firm/Team Experience 25%
• Understanding of Need 35%
• Relevant Project Experience 25%
• Schedule 10%
• References 5%

The City has established a proposal review committee to evaluate proposers based on the response to this RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the proposers.

City Council 17 – 7 11/21/2023
City of Santa Ana RFP 23-123

Project Funding:

Funding sources for each project may vary and shall comply with the funding agency’s requirements. Special conditions may apply. Refer to Attachment 1 (Scope of Work) in the Appendix of this RFP.

Prevailing Wages:

In accordance with the California State Labor Code, prevailing wage rates apply. Copies of the prevailing rate of per diem wages are on file with the Public Works Agency and shall be made available to any interested party on request.

Term of Contract Agreement:

The City desires to enter into a contract with the top scoring firm for an initial three (3) year term with a City option for one (1) two (2) year extension period. This term is outlined in the Standard Consultant Agreement, as contained in the Appendix of this RFP as Attachment 2.

City Council 17 – 8 11/21/2023
City of Santa Ana RFP 23-123

II. INSTRUCTIONS TO PROPOSERS
A. CITY RESPONSIBILITIES
The City will provide information in its possession relevant to preparation of required information in this RFP. The City will provide only the staff assistance and documentation specifically referred to herein.

B. PROPOSER RESPONSIBILITIES
Point of Contact: The selected proposer will assume responsibilities for all services in its proposal. The selected proposer shall identify a sole point of contact with the greatest knowledge concerning the required service operations and contractual matters, including payment of all charges resulting from the Agreement. Contact information such as email and phone number must be included into the proposal.

Evidence of Financial Capacity: Proposer may be requested to submit its most recent audited financial statement, evidencing proposer’s financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a ninety (90) day period. If said financial statement does not reflect full ninety (90) day operational capacity, proposer may include a letter of credit as evidence of supplemental capacity.

C. REQUEST FOR INFORMATION OR CLARIFICATION
All questions or requested clarifications shall be made only in writing to the Q&A section located in PlanetBids no fewer than five (5) calendar days prior to the date and time set for opening of proposals. No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP.

D. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=20137 as set forth in the Notice Inviting Proposals. Addenda shall become part of the agreement documents.

E. LICENSES & PERMITS
The selected proposer shall be required to obtain a City of Santa Ana Business license within ten (10) business days of selection and must provide a copy to the City’s project manager or designee prior to commencing any work in Santa Ana.

Additionally, Proposer will be responsible for obtaining any licenses/permits required by the Scope of Work.

City Council 17 – 9 11/21/2023
City of Santa Ana RFP 23-123

F. INSURANCE
The Selected Proposer shall provide the required evidence of insurance coverage as set forth in the Scope of Work within ten (10) business days after receipt of notice that the contract has been awarded. Failure to provide the required insurance certificates shall be cause for the annulment of the award and the forfeiture of the proposal guaranty. The City will provide the Selected Proposer with a “New Vendor Checklist”, which outlines insurance requirements.

G. PAYMENT INFORMATION PACKET
The selected proposer shall return a completed payment information packet within ten (10) business days after the successful proposer has received notice that the contract has been awarded.

H. PRE-PROPOSAL MEETING
Should a pre-proposal meeting be scheduled, the date, time, and location is identified on the cover page of this RFP. The meeting will include discussion of the project scope and a question-and-answer session. It is highly recommended that the Proposer’s key team members attend this meeting. Significant interpretations or clarifications will be addressed via addenda to this RFP, as described above in “Section D: Addenda.” I. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.

The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal.

The City reserves the right to reject, replace, and approve any and all subcontractors. All subcontractor(s) shall be identified in response to this RFP. Subcontractors shall be the responsibility of the successful proposer and the City shall assume no liability of such subcontractors.

J. BID PROTESTS
Proposers with concerns or rebuttal of any staff determination of non-responsiveness or non- responsibility may submit, in writing within five (5) business days, to the Project Manager, any concerns regarding the RFP process or staff determination. Such writing shall be considered by the City Manager or her designated representative, and may be acted upon within five (5) business days. If no action is taken within such time, there shall be no change to the staff determination. The exercise by the Proposer of its right to submit written concerns shall be a condition precedent to seeking judicial review of any award of a contract hereunder.

City Council 17 – 10 11/21/2023
City of Santa Ana RFP 23-123

III. SUBMITTAL REQUIREMENTS
A. GENERAL

1. The number of Proposal Copies and signature is specified in:

RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION

2. Deadline:

Proposals are due to the City of Santa Ana at the date, time, and location specified in the Notice Inviting Proposals.

B. PROPOSAL CONTENTS
The proposal format and page limitation, if any, is specified in:

RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION

1. STATEMENT OF QUALIFICATIONS
a. Cover Letter: Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity.
b. Contract Agreement Statement: Proposal shall include a statement outlining your concurrence or concerns with any and all provisions contained in the Agreement attached herein as Attachment 2 in the Appendix.
c. Firm and Team Experience: Proposal shall include a profile of the firm’s experience. Include resumes of project team/sub-consultants that will be providing services which outline their technical and design experience. At a minimum, this should include the project manager/principal agent, associates in charge when project manager/principal agent is unavailable, key personnel, firm size, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual’s time devoted to this project. The project manager/principal agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. d. Understanding of Need: Proposal shall include an outline, which demonstrates the firm’s understanding of the work. This outline should include anticipated approach, tasks necessary for successful completion, deliverables, and suggestions or special concerns that the City should be made aware of. Identify any assumptions and/or City Council 17 – 11 11/21/2023
City of Santa Ana RFP 23-123

exclusions used in preparation of the scope of work and associated fee estimate.
e. Relevant Project Experience: Proposal shall include a list of relevant projects, which your firm or personnel have completed within the last 5 years, including significant work with public agencies. Project information should include project description, project location, year completed, and client name and contact information. City of Santa Ana staff may conduct site visits at select projects.
f. Willingness to Comply with Agreement Terms: A sample master service agreement is attached. Proposals will be rated based on the exceptions taken to the proposed contract.
g. References: Proposals shall include a listing of relevant projects with references for three public entities with valid current emails for which Proposer has performed similar work within the past five (5) years.

2. SCOPE OF SERVICES AND SCHEDULE:

Proposal shall include Scope of Services and Schedule which details the work phases to be completed, the task to be accomplished, the deliverables to be provided, and the schedule / timeline to complete the project, based upon the requested Scope of Work detailed in Attachment 1 of this RFP.

3. FEE PROPOSAL:

The fee proposal shall be submitted separate and concurrently with the technical proposal, both submitted electronically in PlanetBids and as a hard copy in a separately sealed envelope, clearly labeled as “Fee Proposal.” This shall include the firm’s Standard Hourly Fee Schedule, a table outlining the tasks and team hourly effort for each of the major tasks, and a Project Fee Schedule as outlined in the Scope of Work. Cost, while not determinative, may be considered in the selection process. The selected firm will be expected to maintain the proposed billing rates throughout the first fiscal year of the contract, from November 19, 2023 through November 18, 2026.

4. CERTIFICATIONS:

The following forms shall be signed and included as part of the proposal submittal package:
• Attachment 3-1: Non-Collusion Affidavit
• Attachment 3-2: Non-Lobbying Certification
• Attachment 3-3: Non-Discrimination Certification
City Council 17 – 12 11/21/2023
City of Santa Ana RFP 23-123

IV. PROPOSAL REVIEW (CONSULTANT SELECTION)
A. EVALUATION AND RATING
The criteria for evaluating the proposals are specified in:

RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION.

B. SELECTION
The selection committee will be comprised of at least (3) City staff from multiple departments. The committee may interview the top ranking proposers. The City will recommend award of contracts to the proposers who will provide the best value to the City. The City reserves the right to begin negotiations and enter into a contract without interview or further discussions.

V. CONTRACT AWARD
A. REQUEST FOR COUNCIL ACTION
Following evaluation and rating by the proposal review committee and acceptance from Funding agency following financial audit, the Project Manager will recommend award contracts to the three top-ranking proposers that will provide the best value to the City.

B. EXECUTION OF AGREEMENT
The Scope of Services, Schedule, and Fees submitted in the proposal will be the basis of any negotiation of final terms, which will lead to a completed agreement ready for execution based on the standard Agreement attached herein as Attachment 2 in the Appendix.

VI. IMPLEMENTATION
A. KICK-OFF MEETING
A kick-off meeting will be held after award of contracts. Consultants and their team will meet with City of Santa Ana staff to conduct introductions, discuss scope of services, and implementation processes.

B. NOTICE TO PROCEED
Prior to issuance of a formal Notice to Proceed (NTP), Consultants shall provide all required bonds, insurance documents, and contents of the Information Packet for review and approval by the City.

For “On-Call” contracts, individual City Project Managers will request project/task specific proposals from Consultants on an as-needed basis. City staff will then evaluate proposals and written NTPs will be issued accordingly per each task order.

City Council 17 – 13 11/21/2023
City of Santa Ana RFP 23-123

VII. PUBLIC RECORDS
All data, documents and other products used, developed, or produced during response preparation of this RFP will become property of the City. All responses to this RFP shall become property of the City. Proposer information identified as proprietary information be maintained confidential, to the extent allowed under the California Public Records Act.

Proposals will become public record after award of contract. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act.

City Council 17 – 14 11/21/2023
City of Santa Ana RFP 23-123
Page A1-1
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL GEOTECHNICAL ENGINEERING SERVICES
RFP NO. 23-123
Introduction / Background
The City of Santa Ana intends to retain Geotechnical Engineering Consultants on an as-needed or “on-call” basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide geotechnical engineering services for a variety of projects on an on-call basis. On an on-call, as-needed basis, the selected firm(s) may be asked to provide professional services on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees.

In general, work consists of general geotechnical engineering services for Public Works Projects and or related to City facilities. The funding sources for each project may vary for each project/task order assignment shall comply with the funding agency’s requirements.

The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant.

Prime consultant mark-ups for sub-consultant work will not be allowed.

All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.

Scope of Services
On as needed basis, the selected firm/s shall provide the City with the following services as described herein.

The consulting firm/s are responsible for any damage to utilities during the locating efforts.

The consulting firm/s selected for these services shall demonstrate the ability and experience in the following types or work and not limited to:
• Soil Classification and Analysis
• Material Testing
• Ground Water- Dewatering and Seepage Control Analysis • Seismic Stability
• Soil Liquefaction
City Council 17 – 15 11/21/2023
City of Santa Ana RFP 23-123
Page A1-2
• Slope Stability and Protection
• Construction Inspection
• Open and Braced Excavations (shallow)
• Grading and Site Clearing
• Pavement Design
• Foundation Design
• Retaining Structures- submerged and partially submerged • Fill Compaction
• Special Inspections
• Subsurface Geotechnical Investigation
• Infiltration Testing
The Consultant/s shall also provide services such as: field exploration, laboratory testing and instrumentation. If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form). For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experience, and demonstrated resources available to perform the work described in this RFP.

General Requirements and Project Deliverables
The Consultant’s services for the project preparation, special studies/investigations shall include and in be in conformance with the latest editions of the following: The City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and or federal, state and local guidelines established in the project.

The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified.

The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:
• Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the tasks. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables
• Quality Control/Quality Assurance (QA/QC) Plan
• Project Schedule/Invoicing
• Project Correspondence
City Council 17 – 16 11/21/2023
City of Santa Ana RFP 23-123
Page A1-3
In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.

However, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed (“NTPs”) will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement.

The following services/items shall include, but are not be limited to:

1. Research existing records of utility companies and agencies and coordinate with the involved parties.

2. City may opt to receive only PDF versions of the plans, reports, and studies for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly.

3. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (not meeting targeted completion) or poor quality work will not be accepted. The Consultant shall revise the documents within a revised schedule set by the City, which may require overtime.

No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is the responsibility of the Consultant to produce a professional-level quality of work product.

4. If included in the on-call project scope, attend meetings with the City staff as required.

5. If included in the on-call project scope, the Consultant shall coordinate permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies.

6. If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications.

All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City.

A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project.

Project Schedule and Progress:

Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements and project schedule progress.

City Council 17 – 17 11/21/2023
City of Santa Ana RFP 23-123
Page A1-4
City Responsibilities:

The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.
• Furnish scope of work and provide general direction as needed for the assigned project • All reporting and coordination within the City
• Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards) • Electronic files for title sheets and sheet borders
• Facilitate meeting space and coordination and City facilities Fee Proposal:

In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:

The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant.

Other Terms and Conditions:

1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements.

2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory.

3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission.

4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team.

5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project.

6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City.

During the RFP stage, all firms will need to complete a “Certification of Non-Discrimination by Contractors” for each firm on their team.

City Council 17 – 18 11/21/2023
City of Santa Ana RFP 23-123
Page A2-1
Appendix
ATTACHMENT 2

STANDARD AGREEMENT

CONSULTANT AGREEMENT

CITY OF SANTA ANA

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL GEOTECHNICAL ENGINEERING SERVICES
RFP NO. 23-123
THIS AGREEMENT is made and entered into on this day of , 2023 by and between ___________________________________________________________, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of:

B. Consultant represents that Consultant is able and willing to provide such services to the City.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference.

Geotechnical engineering services for a variety of projects on an “on-call” basis.

City Council 17 – 19 11/21/2023
City of Santa Ana RFP 23-123
Page A2-2

2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended under this Agreement shall not exceed $xxxxxx during the term of this Agreement, including any extension periods exercised under Section 3. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures.

Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on the date first written above for a number (#) year term with the option for the City to grant up to a number (#)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below.

4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services.

Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, City Council 17 – 20 11/21/2023
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modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant’s operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or selfinsurance programs maintained by the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles.
c. Worker’s Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker’s compensation or to undertake self-insurance.

Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer’s liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:

City Council 17 – 21 11/21/2023
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Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section:
i. Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance provides coverage greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference into the Agreement.
v. Consultant shall supply City with a fully executed additional insured endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City’s election, to forthwith terminate this Agreement. Such termination shall not affect Consultant’s right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City.

8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including City Council 17 – 22 11/21/2023
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fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.

Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; City Council 17 – 23 11/21/2023
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or (e) is independently developed by the Consultant without reference to information disclosed by the City.

12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void.

Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City.

16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such City Council 17 – 24 11/21/2023
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notice of termination, subject to the following conditions:
a As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

18. JURISDICTION – VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

City Council 17 – 25 11/21/2023
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21. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-647-5635
To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

First & Last Name
Title
Consultant Firm Name
Address
City, State, Zip
Fax:

City Council 17 – 26 11/21/2023
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA

Jennifer L. Hall Kristine Ridge
Clerk of the Council City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO CONSULTANT:

City Attorney
By:

John Funk
Chief Assistant City Attorney (title)
Tax ID#
RECOMMENDED FOR APPROVAL:

Nabil Saba, P.E.

Executive Director
Public Works Agency

(name)
(title)
City Council 17 – 27 11/21/2023
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Page A2-10

EXHIBIT A

SCOPE OF SERVICES
City Council 17 – 28 11/21/2023
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EXHIBIT B

COMPENSATION
Fee Proposal including hourly rates if applicable
City Council 17 – 29 11/21/2023
Appendix
ATTACHMENT 3-1: NON-COLLUSION AFFIDAVIT

CERTIFICATIONS
City of Santa Ana RFP 23-123
Page A3-1

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Note: The above Non-collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non-collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution.

Signed
State of California
County of
Subscribed and sworn to (or affirmed) before me on this day of , 20 , by before me.
, proved to me on the basis of satisfactory evidence to be the person(s) who appeared Notary Public Signature Notary Public Seal
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Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm
Signed and Printed Name:

Title
Date
City Council 17 – 31 11/21/2023
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Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City Council 17 – 32 11/21/2023
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by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

City Council 17 – 33 11/21/2023

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
EARTH MECHANICS, INC. TO PROVIDE ON-CALL GEOTECHNICAL

ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 21st day of November, 2023 by and between Earth Mechanics, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On August 2, 2023 the City issued Request for Proposal (“RFP”) No. 23-123 by which it desired to retain a consultant having special skill and knowledge in the field of geotechnical engineering services on an on-call basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the City.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-123.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-123, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A” attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B.”

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C.” Consultant is one of five (5) separate consultants selected to provide services on an on-call basis under RFP 23-123. The total compensation for services provided by all consultants selected under RFP 23-123 shall not exceed the shared aggregate amount of $2,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 2
City Council 17 – 34 11/21/2023

b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not increase by more than 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

3. TERM
This Agreement shall commence on November 21, 2023 and end on November 20, 2026, with the option for the City to grant up to one (1), two (2) year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below.

4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property City Council 17 – 35 11/21/2023

embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000.00 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000.00 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than$1,000,000.00 per accident for bodily injury or disease. (iv)Professional Liability Insurance with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader City Council 17 – 36 11/21/2023

coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

The policy language shall provide, or be endorsed to provide, that the selfinsured retention may be satisfied by either the named insured or City. (vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:

City Council 17 – 37 11/21/2023

• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party City Council 17 – 38 11/21/2023

challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by City.

City Council 17 – 39 11/21/2023

12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case City Council 17 – 40 11/21/2023

such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 17 – 41 11/21/2023

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures contained on following page]
Alahesh Thurairajah
Principal
Earth Mechanics, Inc.
17800 Newhope Street, Suite B
Fountain Valley, CA 92708
Tel: 714-751-3826 ext. 112
Email: A.Thurairajah @earthmech.com
City Council 17 – 42 11/21/2023
City Council 17 – 43 11/21/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 17 – 44 11/21/2023
City of Santa Ana RFP 23-123
Page A1-1
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL GEOTECHNICAL ENGINEERING SERVICES
RFP NO. 23-123
Introduction / Background
The City of Santa Ana intends to retain Geotechnical Engineering Consultants on an as-needed or “on-call” basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide geotechnical engineering services for a variety of projects on an on-call basis. On an on-call, as-needed basis, the selected firm(s) may be asked to provide professional services on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees.

In general, work consists of general geotechnical engineering services for Public Works Projects and or related to City facilities. The funding sources for each project may vary for each project/task order assignment shall comply with the funding agency’s requirements.

The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant.

Prime consultant mark-ups for sub-consultant work will not be allowed.

All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.

Scope of Services
On as needed basis, the selected firm/s shall provide the City with the following services as described herein.

The consulting firm/s are responsible for any damage to utilities during the locating efforts.

The consulting firm/s selected for these services shall demonstrate the ability and experience in the following types or work and not limited to:
• Soil Classification and Analysis
• Material Testing
• Ground Water- Dewatering and Seepage Control Analysis • Seismic Stability
• Soil Liquefaction
City Council 17 – 45 11/21/2023
City of Santa Ana RFP 23-123
Page A1-2
• Slope Stability and Protection
• Construction Inspection
• Open and Braced Excavations (shallow)
• Grading and Site Clearing
• Pavement Design
• Foundation Design
• Retaining Structures- submerged and partially submerged • Fill Compaction
• Special Inspections
• Subsurface Geotechnical Investigation
• Infiltration Testing
The Consultant/s shall also provide services such as: field exploration, laboratory testing and instrumentation. If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form). For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experience, and demonstrated resources available to perform the work described in this RFP.

General Requirements and Project Deliverables
The Consultant’s services for the project preparation, special studies/investigations shall include and in be in conformance with the latest editions of the following: The City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and or federal, state and local guidelines established in the project.

The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified.

The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:
• Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the tasks. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables
• Quality Control/Quality Assurance (QA/QC) Plan
• Project Schedule/Invoicing
• Project Correspondence
City Council 17 – 46 11/21/2023
City of Santa Ana RFP 23-123
Page A1-3
In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.

However, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed (“NTPs”) will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement.

The following services/items shall include, but are not be limited to:

1. Research existing records of utility companies and agencies and coordinate with the involved parties.

2. City may opt to receive only PDF versions of the plans, reports, and studies for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly.

3. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (not meeting targeted completion) or poor quality work will not be accepted. The Consultant shall revise the documents within a revised schedule set by the City, which may require overtime.

No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is the responsibility of the Consultant to produce a professional-level quality of work product.

4. If included in the on-call project scope, attend meetings with the City staff as required.

5. If included in the on-call project scope, the Consultant shall coordinate permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies.

6. If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications.

All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City.

A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project.

Project Schedule and Progress:

Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements and project schedule progress.

City Council 17 – 47 11/21/2023
City of Santa Ana RFP 23-123
Page A1-4
City Responsibilities:

The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.
• Furnish scope of work and provide general direction as needed for the assigned project • All reporting and coordination within the City
• Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards) • Electronic files for title sheets and sheet borders
• Facilitate meeting space and coordination and City facilities Fee Proposal:

In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:

The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant.

Other Terms and Conditions:

1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements.

2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory.

3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission.

4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team.

5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project.

6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City.

During the RFP stage, all firms will need to complete a “Certification of Non-Discrimination by Contractors” for each firm on their team.

City Council 17 – 48 11/21/2023

EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 17 – 49 11/21/2023
Proposal
On-Call Geotechnical Engineering Services
City of Santa Ana, Public Works Agency
RFP 23-123
August 28, 2023
Glassell Street Bridge
I-5 South County Improvements Pacific Avenue Pavements
First Street Bridge
Fairview Avenue Bridge
City Council 17 – 50 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services i
Table of Contents

1. STATEMENT OF QUALIFICATIONS ..........................................................................1 a. Cover Letter........................................................................................................................ 1 b. Contract Agreement Statement .......................................................................................... 3 c. Firm and Team Experience................................................................................................. 3 Earth Mechanics, Inc. (DBE/SBE) ...................................................................................... 3 Experience Performing Similar Work.................................................................................. 4 Specialty Subcontractors.................................................................................................... 6 Team Management ............................................................................................................ 6 Team Organization............................................................................................................. 7 Additional Key Personnel ................................................................................................... 7 Availability .......................................................................................................................... 9 d. Understanding of Need....................................................................................................... 9 Project Understanding........................................................................................................ 9 Project Approach...............................................................................................................10 e. Relevant Project Experience .............................................................................................11 f. Willingness to Comply with Agreement Terms....................................................................15 g. References........................................................................................................................15

2. SCOPE OF SERVICES AND SCHEDULE ...................................................................16 Scope of Services .................................................................................................................16 Schedule ...............................................................................................................................18

3. FEE PROPOSAL......................................................................................................19

4. CERTIFICATIONS ..................................................................................................19 APPENDIX - RESUMES ..............................................................................................19 City Council 17 – 51 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 1

1. STATEMENT OF QUALIFICATIONS
a. Cover Letter
August 28, 2023
Mr. Gilbert Castillo
City of Santa Ana
Public Works Agency
20 Civic Center Plaza, 3rd Floor Reception, Ross Annex
Santa Ana, CA 92701
Subject: Proposal for On-Call Geotechnical Engineering Services (RFP No. 23-123) Dear Mr. Castillo:

The City of Santa Ana is seeking a geotechnical engineering consultant to assist with improvements proposed for streets and bridges, traffic safety, mobility enhancements, drainage, and other facilities. We have thoroughly reviewed the Statement of Work provided in the RFQ, as well as the Capital Improvement Program and understand the services desired, the nature of on-call contracts, and the resources needed.

EMI has successfully provided geotechnical engineering design and construction support services to City of Santa Ana and numerous other Cities and Counties throughout Southern California. We have provided services in the past on a variety of projects including bridges, retaining walls, roadways, pavement rehabilitation and reconstruction, low impact developments, utility improvements and park facilities which are ninety-five percent of EMI’s business in the region. EMI can provide comprehensive geotechnical services to the City, from the feasibility stage to the construction stage, including accomplishing geotechnical field explorations and laboratory testing, infiltration testing, conducting geotechnical analyses, and developing design and construction recommendations for the City’s future improvements. In addition, EMI has experience in landslide and slope stabilization, ground motion studies, evaluation of seismic hazards including seismically-induced landsliding, seismically-induced settlement, and liquefaction potential.

EMI has accomplished many geotechnical investigations throughout the City of Santa Ana and Orange County, and, as a result, we are familiar with the geology and soils throughout the City.

We believe EMI provides a well-qualified team that has earned a reputation for delivering costeffective geotechnical solutions to public projects in the City. • Proven Project Manager – The designated project manager, Mr. Raj Pirathiviraj, has worked on multiple projects in the City and surrounding areas and is familiar with the protocols and standards. Mr. Pirathiviraj is familiar with the geologic and soil conditions throughout the City of Santa Ana. With EMI, Mr. Pirathiviraj has successfully managed several projects at any given time and has managed large projects that included multiple tasks happening concurrently. This is best exemplified by his recent successful management of geotechnical services for I-5 Widening Project between I-405 and Yale Avenue, which included two bridges, 13 retaining walls and sound walls, three infiltration basins, 21 overhead sign structures and 10-miles of pavement, with multiple tasks being performed concurrently. The geotechnical work totaled over $1-million and was completed on time and within budget.

City Council 17 – 52 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 2
• Ample Resources to Handle Multiple Tasks – All of the engineers and geologists shown on the organizational chart for this SOQ have extensive years of experience, which enables them to lead multiple and variable assignments of a geotechnical study. EMI also has excellent working relationships with a large pool of drilling contractors, reputable soil testing laboratories, underground utility locators and traffic control companies. • Special Expertise – EMI is recognized to have special expertise in soil liquefaction and ground motion evaluation, soil-structure interaction, and rock mechanics. EMI has applied this expertise which has resulted in significant cost savings on projects. EMI was recently involved in a bridge replacement project in Orange County (Edinger Avenue crossing Bolsa Chica Channel) where seismic design is a critical issue because the bridge site is located within a potential fault rupture zone. EMI prepared a technical memorandum – summarizing our recommendations for bridge foundation design within the fault rupture zone – which was reviewed and approved by the County of Orange Geologist with minimal comments.

EMI staff is familiar with the City of Santa Ana Municipal Code, and professional Standard established by the City such as engineering standards, plans and specifications, pavement management program, and computer-aided drafting standards. EMI staff is also familiar with grading requirements in the Standard Specifications for Public Works Construction (Greenbook), and seismic design requirements in the California Building Code. EMI is also familiar with design guidelines, criteria, and Plans and Specifications used by the California Department of Transportation. EMI is on the approved consultant list for on-call geotechnical services for the Orange County Public Works and cities of Irvine and Mission Viejo. EMI also currently provides on-call geotechnical services to the Ports of Los Angeles and Long Beach, and Counties of Santa Barbara and San Bernardino, Public Works department.

EMI technical staff is familiar with the latest seismic hazard publications including: (a) the Department of Conservation’s Special Publication (SP) 117A, Guidelines for Evaluating and Mitigating Seismic Hazards in California; (b) Southern California Earthquake Center’s document “Recommended Procedures for Implementation of SP 117, Guidelines for Analyzing and Mitigating Liquefaction in California;” and lastly, (c) Recommended Procedures for Implementation of DMG SP 117, Guidelines for Analyzing and Mitigating Landslide Hazards in California. A few members of EMI’s staff are co-authors of the “DMG SP 117, Guidelines for Analyzing and Mitigating Liquefaction in California” which is the widely recognized reference document for liquefaction evaluation.

EMI will provide geotechnical services from our headquarters located in Fountain Valley in Orange County, which has a Caltrans-certified soils and rock laboratory.

EMI is fully committed to providing the City of Santa Ana Public Works Agency with the highest quality service on time and within budget. We appreciate this opportunity to submit our SOQ and look forward to further discussions regarding our qualifications to serve the City of Santa Ana Public Works Agency.

Sincerely,
Earth Mechanics, Inc.

Alahesh Thurairajah, PE, GE, D.GE
Principal
City Council 17 – 53 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 3
b. Contract Agreement Statement
EMI has reviewed the contract agreement and takes no exceptions. c. Firm and Team Experience
Earth Mechanics, Inc. (EMI) has ample resources and expertise to produce deliverables for multiple task orders to support the City of Santa Ana’s On-Call Geotechnical Engineering Services contract. EMI has prior public project experience, knowledge of geologic and subsurface conditions in Santa Ana, and experience in delivering on-call task orders.

Earth Mechanics, Inc. (DBE/SBE)
EMI, a California company, has provided exceptional
geotechnical and earthquake engineering and
geology consulting services to numerous California
public agencies since its founding in 1989 and is
firmly committed to maintaining that tradition. EMI
specializes in conducting geotechnical and geologic
site investigations and laboratory testing, performing
seismic hazard and earthquake retrofit evaluations,
performing pavement condition evaluations and
pavement design, conducting percolation testing for
low impact developments (LID), and developing
grading and foundation design for infrastructure
projects including roadways, bridges, active
transportation, and drainage facilities.

EMI is experienced in evaluating and remediating
slopes and landslides, evaluating the seismic stability of slopes, evaluating seismic performance of
foundations, and ground improvement
methodologies.

EMI has provided geotechnical services to the City of
Santa Ana for over 20 years on projects including the
Bristol Street Bridge over Santiago Creek, the
Memory Lane Street and Bridge Widening, the First
Street Bridge Replacement over the Santa Ana
River, and the Fairview Street Bridge Replacement
over the Santa Ana River. Thus, EMI has extensive
knowledge of
professional standard
established by the City
of Santa Ana such as
engineering standards,
plans and
specifications,
pavement management
program, and
computer-aided drafting standards, and has a
comprehensive understanding of the geotechnical
and geologic conditions in the City.

Year Founded: 1989
Form of the Organization: Corporation (CA)
Number of employees: 38
Office Locations:

Headquarters
Earth Mechanics, Inc. (DBE/SBE)
17800 Newhope Street, Suite B
Fountain Valley, CA 92708
Contact: Raj S. Pirathiviraj, Project Manager
(714) 751-3826
[email protected]
Services:
▪ Field Exploration – Borehole Drilling, Soil
and Rock Sampling
▪ Geologic Studies – Trenching, Down-Hole
Logging, and Fault Investigations
▪ Laboratory Soil Testing – ASTM and
Caltrans Test Methods
▪ Engineering Analysis and Design –
Foundation Design, Slope Stability,
Liquefaction and Settlement Evaluation,
Pavement Design, Lateral Pressures for
Retaining Structures, and Finite Difference
and Finite Element Analysis
▪ Third-Party Geotechnical Reviews
▪ Construction Support – Pile Driving
Monitoring, Drilled Shaft Inspection, Grading
Inspections, and Soil and Asphalt Concrete
Compaction Testing
▪ Special Studies – Pile Load Tests, Aerial
Deposited Lead, and Software Development
City Council 17 – 54 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 4
EMI’s technical staff is very familiar and up to date with Standards and Specifications published by City of Santa Ana, County of Orange, California Department of Transportation (Caltrans), Federal Highway Administration (FHWA), American Association of State Highway and Transportation Officials (AASHTO), Federal Transit Administration (FTA), American Railway Engineering and Maintenance-of-Way Association (AREMA), and ATC (Applied Technology Council), and several other local agencies, as well as design manuals and guidelines published by Caltrans. EMI was the prime geotechnical consultant on the ATC-32 project responsible for the review and modification of the foundation section of the widely used Caltrans Bridge Design Specifications.

The majority of the geotechnical field investigations conducted by EMI have been performed on public property, requiring field exploration permits from various public agencies. EMI staff understands the protocols and requirements of the permitting process, including encroachment and drilling permits from City of Santa Ana; permits from state agencies such as Caltrans, State and Regional Water Quality Control Boards, and State Department of Fish and Game; and permits from federal agencies such as the US Army Corps and US Fish and Wildlife.

With a staff of 38, EMI has offices located throughout California with the headquarters in Fountain Valley, which is the base for 27 of our staff. For this contract, work will be done from our Fountain Valley office, which has a Caltrans-certified soils and a rock laboratory. EMI is certified as a DBE through the California Unified Certification Program (#6956).

Experience Performing Similar Work
On-Call Contract Experience
EMI has provided on-call geotechnical engineering services to several public agencies for a variety of projects. Recently, EMI was selected to be on Orange County Public Work (OCPW) approved consultant list for on-call geotechnical engineering services. EMI has also provided on-call geotechnical engineering services for cities of Irvine and Mission Viejo, Ports of Los Angeles and Long Beach and Counties of San Bernardino and Santa Barbara. Also, EMI provided on-call geotechnical report review services and field grading inspection service to the City of Orange for several years. EMI staff has reviewed hundreds of preliminary geotechnical investigation reports, and rough and precise grading reports for residential, commercial, and industrial developments in the flatland and hillsides of Orange County. We are also currently under contract with the Port of Los Angeles to provide on-call geotechnical services for their port-wide transportation projects as part of their transportation planning and enhancement program.

City Council 17 – 55 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 5
Roadways and Pavements
EMI has provided geotechnical services for multiple
roadway improvement projects for cities and counties.

These projects generally involved rehabilitation,
reconstruction and/or widening of the existing roadways and construction of new roadways. EMI’s scope of work
generally involves pavement condition survey, coring
existing asphalt or concrete pavement to assess the
conditions of the pavement structural sections, collecting soil samples to assess the subsurface conditions, assessing expansion potential of subsurface soils and providing mitigation measures, providing rehabilitation options, recommending pavement structural sections for full depth replacement or new construction and preparing geotechnical report to present our findings and recommendations.

Interchanges, Bridges, and Freeway Widening
EMI has provided geotechnical services for dozens of interchange and freeway improvement projects, which generally involved interchange reconfigurations, mainline and ramp widening, and local roadway widening. Improvements included new bridges or bridge widening, earth retaining structures, drainage structures, fill embankments, cut slopes, flexible and rigid pavement sections, sound walls, infiltration basins, and overhead sign structures. On numerous projects, we have been involved from the project planning phase through final design and construction support. We have conducted literature searches, reviewed published geologic maps and other geotechnical documents, and conducted site reconnaissance and geologic mapping to support the preliminary phase of design. We secured required encroachment permits; conducted field investigations and laboratory testing; performed geotechnical analyses and design; and prepared geotechnical and foundation reports for final design.

Earth Retaining Systems
EMI has provided foundation investigation and geotechnical design services for numerous retaining structures throughout California. We have experience with conventional cast-inplace walls, sub-horizontal ground anchor walls, walls with vertical anchors, soil nail walls, Mechanically Stabilized Earth (MSE) Walls, secant pile and tangent pile walls, and
permanently strutted walls. We have also conducted
evaluations and provided recommendations for temporary
shoring walls (soldier beam and lagging, sheet pile) up to 60 feet tall. During the course of engineering the walls, EMI evaluated the use of shallow and deep foundations, provided lateral pressure recommendations, assessed the potential for geologic loading against walls due to adverse bedding, estimated bond strength for vertical and sub-horizontal ground anchors and soil nails, provided un-bonded and bonded length recommendations for ground anchors, and evaluated the global stability of retaining walls.

City Council 17 – 56 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 6
Specialty Subcontractors
We have listed other firms that could be utilized should their specialty be needed on a particular task order. Having worked together on previous projects, we understand each firm’s strengths and would be able to maximize their capabilities, availability of equipment, and schedule constraints.

Sub-Contracted Services Specialty Subcontractors
Drilling 2R Drilling, SoCal Drilling, Gregg Drilling
Cone Penetration Testing Kehoe Testing and Engineering
Traffic Control Hi-Way Safety
Geophysical Survey GeoVision
Soil and Water Chemical Testing Test America
Hazardous Materials Investigation Black Rock Geosciences Transport, Storage & Disposal of Soil Cuttings American Integrated Services Team Management
The designated Project Manager (PM), Mr. Raj S. Pirathiviraj, PE, GE, will have the ultimate responsibility of successfully completing services for the City on schedule and within budget.

Raj S. Pirathiviraj, PE, GE | Project Manager
Experience: 19 Years (9 Years with EMI)
Registration: Geotechnical Engineer, CA #2963; Civil Engineer, CA #71662 Education: MS, Civil Engineering; BS, Civil Engineering Raj S. Pirathiviraj has 19 years of varied experience conducting and managing geotechnical studies for highway and railroad bridges, roadways and pavements, airports, flood control facilities, retaining structures, buildings, and low impact development BMPs. His experience has included project management, construction monitoring, dam inspection, pavement condition evaluation, levee repair, and various geotechnical engineering services. Raj’s areas of expertise include design of deep and shallow foundations for bridges, walls, sign structures, airport traffic control towers and light rail system, stability and repair of levees, pile drivability analysis, probabilistic and deterministic seismic hazard evaluation, liquefaction and seismic settlement analysis, static and pseudo-static slope stability analyses and evaluating pavement conditions, rehabilitations, and replacements. He has provided construction support including plan reviews, observation and inspection of driven piles, excavations, and engineering fill placements. Current functional responsibilities include: managing multiple projects and tasks; coordinating with various clients and agencies; preparing scopes of work and budgets for geotechnical services; planning and coordinating field investigations, infiltration testing, pavement evaluations and laboratory testing programs; conducting and reviewing geotechnical analyses and providing design parameters and recommendations; responding to RFIs during construction; and preparing various reports and memorandums. As Project Manager, he will be responsible for assigning resources for each task order, tracking schedule and monitoring project spending, working with task managers to identify and resolve issues, and advising the City of the project status. His project experience includes:
▪ Santa Ana Zoo Parking Lot, Santa Ana, CA
▪ Valencia Drive and Basque Avenue Reconstruction, Fullerton, CA ▪ Pacific Avenue Pedestrian and Bicycle Improvement Project, Jurupa Valley, CA City Council 17 – 57 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 7
Raj will be the single point of contact for all communication between the City and EMI. All decision-making authority on this contract will reside with Raj, thereby reducing unnecessary delays due to “red tape” of organizational hierarchy. At the request of the City, Raj will attend inperson office and field meetings, and virtual conferences to coordinate services and resolve issues.

Team Organization
Raj has hand-picked a team of qualified engineers, geologists, and technicians to deliver a variety of task orders. The organization chart below represents the team’s organization, lines of communication, and reporting relationships.

Additional Key Personnel
EMI derives its strength from a group of experienced engineers and geologists. Each member has a different specialty, ranging from conventional site investigation to complex experimental and analytical modeling. Brief descriptions of our key personnel’s experience are presented below. Resumes for all team members listed on the organization chart are in the Appendix.

City Council 17 – 58 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 8
Alahesh Thurairajah, PE, GE, DGE
Principal & QA/QC Manager
Relevant Experience
✓ Orange County experience
✓ Served as QC reviewer for
many EMI projects
✓ Recognized expert in soil
liquefaction and foundation
design
Years of Experience
14 years (12 years with EMI)
Registrations
Geotechnical Engineer, California, GE 3123, 2018
Civil Engineer, California, PE 81439, 2013
Education
MS, Civil Engineering, University of California, Los Angeles, 2011 BS Magna Cum Laude, Civil Engineering, California State Polytechnic University, Pomona, 2010
Andrew Korkos, PE, GE
Geotechnical Design Task Manager
Relevant Experience
✓ Orange County experience
✓ Flood Control, Pavement, and
Grading expertise
✓ Familiarity with City protocols
and design guidelines and
criteria
Years of Experience
36 years (26 years with EMI)
Registrations
Geotechnical Engineer, California, GE 2357, 1997
Civil Engineer, California, PE 44544, 1987
Education
MS, Civil Engineering, California State University, Long Beach, 1989 BS, Civil Engineering, California State University, Long Beach, 1985 Michael Hoshiyama, PG, CEG
Field Investigation & Geology Task Manager
Relevant Experience
✓ Extensive experience in
securing encroachment
permits
✓ Familiar with Orange County
geology
✓ Experienced in geologic
mapping, subsurface
geotechnical investigation and
logging exploratory borings
Years of Experience
16 years (12 years with EMI)
Registrations
Certified Engineering Geologist, California, CEG 2599, 2013 Registered Geologist, California, PG 8864, 2011
Education
BS, Earth Sciences, University of California, Santa Barbara, 2006 Jianmin Fang
Field Investigation, Laboratory Testing & Construction
Inspection Task Manager
Relevant Experience
✓ Orange County experience
✓ HBP bridge experience
✓ Familiar with requirements in
the Caltrans Soil and Logging
Manual
Years of Experience
32 years (15 years with EMI)
Certification
Caltrans Certified Soil Tester
Education
BS, Engineering Mechanics, HeHai University, China, 1990 City Council 17 – 59 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 9
Availability
EMI routinely serves municipal clients and Caltrans through on-call geotechnical contracts and is fully aware of the need to provide services with short notice (sometimes within 24 hours) and complete the assignment under a demanding schedule (one day turnaround). EMI has ample resources to cover the anticipated workload including concurrent task orders, peak demands, and expedited schedules. Table 1. Team/Staff Role, Availability and Qualifications demonstrates that EMI has sufficient availability and relevant expertise to meet the needs of the City.

Table 1. Team/Staff Role, Availability and Qualifications d. Understanding of Need
Project Understanding
EMI envisions that the process by which services will be provided will begin with an initial request from the City’s Project Manager. The City’s Project Manager will provide specific information regarding the project and proposed improvements including providing a plan showing the location, limits, features, etc. of the proposed improvements. Once this information is provided to EMI, a geotechnical scope of work and cost estimate for geotechnical services can be developed and submitted to the City for review. After receiving notice to proceed (NTP), EMI will begin the geotechnical work.

N ame Years o f
Experience Field Investigation and Lab Testing Field Monitoring and Instrumentations Soil Classification and Analysis Materials Testing Ground Water-Dewatering and Seepage Control Analysis Seismic Stability Soil Liquefaction Slope Stability and Protection Construction and Special Inspection Open and Braced Excavations (shallow) Grading, Site Clearing and Fill Compaction Pavement Design Foundation Design Retaining Structures-submerged and partially submerged Subsurface Geotechnical Investigation Infiltration Testing Geotechnical Report Preparation Grading Plan & Geotechnical Report Review Alahesh Thurairajah, PE, GE, D.GE 14 u u u u u u u u u u u Raj Pirathiviraj, PE, GE 19 u u u u u u u u u u u u u u u u u u Andy Korkos, PE, GE 37 u u u u u u u u u u u u
Mike Kapuskar, PE, GE 35 u u u u u u u u u u u
Pratha Ragavan, PE 6 u u u u u u u u u u u
Dane Nicklaus, PE 8 u u u u u u u u u u u
Michael Hoshiyama, PG, CEG 17 u u u u u u u u u u
Wendy Drummond, PG, CEG 33 u u u u u u u u
Jianmin Fang 33 u u u u u u
Tom Pongsakornpatara 21 u u u u u u u u u
Kiat Kaekul 32 u u u u u u u u
Thomas Fiestel, PG Construction Monitoring 50% 5 u u u u u u u u

SUMMARY OF TEAM EXPERIENCE
Field Exploration/Analyses 75%
Lab Testing Task Leader 50%
Construction Monitoring 50%
Analyses/Report Preparation 60%
Exploration/Constr. Task Leader 70%
Geology 70%
Analyses/Report Preparation 60%

STAFF QUALIFICATIONS
P ro ject A ssignment A vailability
Principal & QA/QC Reviewer 15%
Analyses/Report Preparation 70%
Project Manager 80%
Analyses/Report Preparation 60%
City Council 17 – 60 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 10
Project Approach
Effective Communication
During this project, the City can be confident that the EMI project management team will be available to them at all times, 24/7, should the need arise. Each member of our management team is highly qualified, experienced, and fully capable of addressing project concerns.

The communications chain-of-command is a simple, linear path that begins with the Project Manager, Raj Pirathiviraj. Should he be unavailable for any reason the Principal and QA/QC Manager, Alahesh Thurairajah, will be the next point of contact. Both have the authority to mobilize resources at any time.

Project Manager Principal & QA/QC Manager
Raj S. Pirathiviraj
Office: 714-751-3826, Ext. 104
Cell: 949-292-2212
Email: [email protected]
Alahesh Thurairajah
Office: 714-751-3826, Ext. 112
Cell: 951-333-3648
Email: [email protected]
Schedule Control
The City’s PM will establish the schedule for geotechnical review services provided by EMI. EMI will adhere to the City’s established turnaround time for geotechnical report reviews. EMI’s PM will closely monitor the progress of services to identify and correct at the outset any potential schedule delays. The progress of geotechnical services will be checked against completion dates set forth by the City to assure that tasks are completed on time. EMI’s PM will inform personnel of any deviation from the schedule and take appropriate action to place work back on track.

EMI has provided on-call geotechnical report review and grading inspection services to public agencies and is fully aware of the need to provide services with short notice (sometimes within 24 hours) and complete the assignment under a demanding schedule (one day turnaround).

EMI has a history of meeting schedules on time. The City is encouraged to check with the references listed on our representative projects concerning our response time and performance.

Budget Control
EMI anticipates the report review and grading inspection services will be provided on a time and materials basis. The Project Manager will keep track of the time, personnel, and resources used to complete each project task. Generally, the Project Manager receives weekly reports on expenditures, budget status, and hours expended by task. These weekly reports are generated using QuickBooks software. The expenditure status and hours can be compared to the budgeted amount for quick identification of discrepancies.

Quality Control
EMI will adhere to the procedures and practices outlined in EMI’s Quality Assurance Manual. In general, Quality Control is provided through a three-step process:
• Self-Checking and Internal Peer Review. A mandatory review for all EMI personnel takes place throughout the duration of the project. All work performed by team members is checked by the originator of the work and by another EMI geologist or engineer. • Project Manager Review. A review conducted by the EMI PM to check adequacy, clarity, and completeness of review comments, and satisfaction of project objectives. • Principal’s Review. A review concentrating on questions of liability, general organization, and presentation of information.

City Council 17 – 61 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 11
e. Relevant Project Experience
As a firm working almost entirely in the public sector, EMI has ample relevant project experience completed in Southern California within the past five years. Some of those projects are highlighted below and include references who can attest to EMI and its staff’s satisfactory performance.

Fairview Street Widening and Bridge Replacement, Santa Ana, CA Reference Contract Details Relevance
City of Santa Ana
Prime Reference: WKE/HDR
Dan Weddell, Project Manager
(714) 442-2823
[email protected]
EMI Fee: $120,000
Dates: 2017 - 2022
Key Staff: Andrew
Korkos
• Subsurface geotechnical
investigation
• Pavement design
• Foundation reports
The project involves widening Fairview Street between 9th Street and 16th Street from a 4-lane roadway to a 6-lane arterial which includes a bridge replacement funded through HBP.

Principal Elements: (1) EMI conducted the geotechnical field investigation, laboratory soil testing, and the foundation analysis to support the structural engineer in selecting the most appropriate foundation type and determining the required foundation depths. (2) EMI also provided pavement design, infiltration basin percolation testing, and geotechnical recommendations consistent with USACOE requirements for channel reconstruction.

Special Features: Coordination with the City of Santa Ana, OC Flood Control, and USACOE was essential in obtaining the necessary permits for the geotechnical borings.

City of Jurupa Valley, Pacific Avenue Pedestrian and Bicycle Improvements Reference Contract Details Relevance
Prime Reference: EXP U.S. Service, Inc.

Portia Gonzalez, P.E., QSD/QSP Project
Manager
(949) 257-5340
[email protected]
EMI Fee: $9,950
Dates: 2022
Key Staff: Raj
Pirathiviraj, Pratha
Ragavan
• Subsurface geotechnical
investigation including
pavement corings
• Pavement condition survey
• Pavement rehabilitation
• Pavement design
• Grading and site clearing
The city of Jurupa Valley proposes to construct new sidewalks, curb and gutters, and rehabilitate existing pavements and widen the existing roadway along Pacific Avenue between Limonite Avenue and Mission Boulevard.

Principal Elements: (1) A visual pavement survey was performed to assess the condition of the existing pavements along project alignment; (2) A geotechnical field investigation was City Council 17 – 62 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 12
conducted to collect soil samples and core samples of existing pavements; (3) Evaluate rehabilitation options and coordinate with the City; (4) Performed pavement design; (5) Prepared geotechnical report.

Special Features: Pavement rehabilitation consist of milling the existing asphalt concrete surface, placing an interlayer such as Asphalt Rubber Aggregate Membrane (ARAM) interlayer and overlaying new asphalt concrete. Based on the existing thickness of the asphalt concrete, a minimum of 2 inches of milling is recommended for the entire width of the roadway.

RCTD, Good Hope Paving Project, Riverside County, CA
Reference Contract Details Relevance
Prime Reference: Michael Baker
International
Danny Walden, P.E., Project Manager
Ph: (909) 974-4921
Email: [email protected]
EMI Fee: $20,600
Dates: 2022
Key Staff: Raj
Pirathiviraj, Alahesh
Thurairajah
• Subsurface geotechnical
investigation
• New roadway
• Pavement design
• Grading and site clearing
County of Riverside Transportation Department (RCTD)
proposes to construct new asphalt concrete roadway segments at various streets. The project is in the Community of Good Hope within the county of Riverside, California.

Principal Elements: (1) A geotechnical field investigation was conducted to collect soil samples; (2) Performed pavement design for new roadways; (3) Prepared geotechnical report.

Special Features: Existing conditions are exposed dirt.

Proposed project consists of paved roadways with graded shoulders or AC dike on both sides of the streets as warranted.

OCPW, Huntington Beach-Talbert Channel Sheet Pile Repair Design-Build, Huntington Beach, CA
Reference Contract Details Relevance
Orange County Public Works (OCPW)
Amit Verma, Project Manager
(714) 647-3908
[email protected]
EMI Fee: $325,000
Dates: 2020 - Ongoing
Key Staff: Andrew
Korkos, Michael
Hoshiyama
• Channel levee improvements
• Subsurface geotechnical
investigation
• Soil classifications and
analysis
• Soil liquefaction
• Stability of slopes under static
and seismic conditions
• FEMA levee recertification
City Council 17 – 63 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 13
The Huntington Beach (HB) Channel and the Talbert Channel are in the southeastern area of the City of Huntington Beach. The project involved replacing and repairing portions of the existing sheet pile walls that have corroded and degraded over time.

The HB Channel, within the sheet pile replacement limits, is asymmetrical in cross-section and consists of a single earthen levee retained by sheet piles along the northeast side of the channel, and a small graded earthen slope on the southwest side of the channel adjacent to wetlands. The Talbert Channel is a symmetrical channel formed by two rows of sheet pile walls, one wall along the east levee and one wall along the west levee.

Generally, the sheet pile replacement involved installing new sheet piles immediately behind the existing sheet piles and leaving the existing sheet piles in place. The total combined length, along both channels, of the replacement sheet pile walls was approximately 16,157 feet.

EMI completed a geotechnical field investigation that included 20 exploratory boreholes and 54 CPT soundings, conducted laboratory soil tests; performed various geotechnical analyses, coordinated with the design-build team and OCPW, and prepared a geotechnical report.

Principal Elements: (1) EMI accomplished the geotechnical investigation and soil testing to characterize soils along the channel alignments; (2) estimated engineering properties of soils including strength, compressibility, density, expansion potential; (3) performed various analyses including ground motion study for three-level earthquake design, soil liquefaction assessment, seismically-induced settlement, evaluated global stability of sheet pile walls and levee slopes under static and seismic conditions, determined bearing capacity and static settlement, determined lateral earth pressures and estimated lateral soil springs for sheet pile walls, and conducted seepage analysis; (4) prepared geotechnical report; (5) reviewed project plans and specifications; and, (6) provided technical support during construction.

Special Features: The channel improvements had to satisfy Orange County and U.S. Army Corps of Engineers design requirements; three-level earthquake design; and the geotechnical analyses supported OCPW in applying for levee recertification from FEMA.

OCTA, I-605/Katella Avenue Interchange Improvement Project, Orange County, CA Reference Contract Details Relevance
OCTA
Josue Vaglienty, Senior Project
Manager, Highway Programs
(714) 560-5852
[email protected]
EMI Fee: $162,000
Dates: 2021 to Ongoing
Key Staff: Andrew
Korkos, Alahesh
Thurairajah, Michael
Hoshiyama
• Subsurface geotechnical
investigation
• Soil classifications and
analysis
• Pavement condition survey
• Pavement rehabilitation
• Pavement design
• Grading and site clearing
The Orange County Transportation Authority (OCTA), in cooperation with Caltrans District 12 and the City of Los Alamitos, proposes improving the I-605/Katella Avenue Interchange and a portion of Katella Avenue to improve freeway access, improve interchange traffic operations, enhance safety, and improve pedestrian and bicycle facilities within the interchange area.

Improvements include modifications to the northbound and southbound ramps, and roadway improvements along Katella Avenue between Coyote Creek and Civic Center Drive.

City Council 17 – 64 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 14
Principal Elements: (1) EMI conducted survey of existing pavements surface to observe and record the condition of the pavement, including the type, extent, and degree of distress; (2) EMI conducted geotechnical investigations; (2) soil testing to characterize soils; (3) estimated engineering properties of soils; (4) performed pavement design using Caltrans Software CalME; (5) prepared Materials Report.

Special Features: Visual Pavement Condition Survey; Pavement rehabilitation includes mill and overlay; Using CalME software to design asphalt pavement structural sections.

OCPW, Santa Ana River Bikeway and Trail,
Orange, Riverside & San Bernardino Counties, CA
Reference Contract Details Relevance
OCPW
Prime Reference: Michael Baker
International
Ray Wang, PE, Senior Project Manager
(949) 330-4293
[email protected]
EMI Fee: $187,000
Dates: 2018 to 2022
Key Staff: Andrew
Korkos, Michael
Hoshiyama
• Subsurface geotechnical
investigation
• Soil classifications and
analysis
• Foundation design
• Retaining structures
• Stability of slopes under
static and seismic conditions
• Required Army Corps of
Engineers coordination
A geotechnical study was conducted by EMI for three proposed bridges and associated retaining walls that are part of the Santa Ana River Trail Parkway Extension Project. The project involved designing pedestrian/cycling trail improvements between Gypsum Canyon Road and the Orange County boundary (adjacent to Green Hills Golf Course). The three bridges include one single-span bridge crossing a small drainage channel, and two longer, two-span bridges spanning the Santa Ana River. Retaining walls are proposed as part of the bridge approach embankments. Improvements also include drainage structures, trail surface/paving, trail signs, and landscaping.

Principal Elements: (1) EMI conducted the geotechnical field investigation and laboratory soil testing to characterize soils at the bridge locations; (2) estimated engineering properties of soils including strength, compressibility, and density; (3) performed analyses to evaluate soil liquefaction, seismicallyinduced settlement, axial and lateral capacity of deep foundations supporting the bridge structures, stability of retaining walls and channel slopes under static and seismic conditions, bearing capacity and static settlement for spread footings, and lateral earth pressures for walls; (4) prepared foundation report; and (5) reviewed project plans and specifications.

Special Features: Bridge foundation design followed LRFD methodology and considered scour potential; the bridges are close to the Elsinore Fault Zone and subject to high ground accelerations; one bridge requires constructing the foundation behind an existing anchored sheet pile wall.

City Council 17 – 65 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 15
f. Willingness to Comply with Agreement Terms
EMI has reviewed the contract agreement and takes no exceptions. g. References
EMI’s commitment to quality work products, coupled with our timely delivery of cost-saving foundation designs, has garnered repeat business from numerous satisfied clients. EMI invites you to contact our references who can attest to their satisfaction with our design solutions, responsiveness, and timely project delivery.

Krishnamenon Nadaraja, Senior Civil Engineer
Orange County Public Works, Flood Control District
300 North Flower Street, 7th Floor, Santa Ana, CA 92703-5000 (714) 245-4516
[email protected]
On-Call, Various Channel Improvement Projects: Through on-call contracts with OCPW, EMI provided geotechnical engineering services for various flood control channel improvement projects. (1999 – 2018)
Sharid K. Amiri, Sr. Transportation Engineer (Geotech. Specialist) Caltrans, Geotechnical Services, D-12 Oversight
1750 E. 4th Street, Suite 100, Santa Ana, CA 92705
(949) 429-2442
[email protected]
I-5 Widening Project between I-405 and SR-55 (two segments): About 15 miles, adding one general purpose lane in each direction of I-5 and maintaining existing and adding new auxiliary lanes, improves existing on- and off-ramps and connectors. EMI provides geotechnical engineering services for multiple bridges, retaining walls, soundwalls, roadways, overhead signs, and infiltration facilities. Our scope of work includes field investigation, laboratory testing, ADL testing, infiltration testing, foundation designs, and prepare foundation reports, materials report, geotechnical design reports and ADL reports. (2021 – Ongoing) Josue Vaglienty, Senior Program Manager, Highway Programs Orange County Transportation Authority (OCTA)
550 South Main Street, Orange, CA 92863
(714) 560-5852
[email protected]
I-5 Widening Project between I-405 and Yale Avenue: About 4.5 miles, add capacity, improve operations, and enhance access and circulation on the transportation system. The improvements include adding one general purpose lane in each direction of I-5 and maintaining existing and adding new auxiliary lanes where needed. EMI provides geotechnical engineering services for multiple bridges, retaining walls, soundwalls, roadways, and overhead signs. Our scope of work includes field investigation, laboratory testing, ADL testing, foundation designs, and prepare foundation reports, materials report, geotechnical design reports and ADL reports.

City Council 17 – 66 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 16

2. SCOPE OF SERVICES AND SCHEDULE
Scope of Services
EMI envisions that the process, whereby geotechnical services will be provided, will begin with an initial request from the City of Santa Ana through as Task Order. The City’s Project Manager will provide a description of the project and proposed improvements including providing a plan showing the location, limits, features, etc. of proposed improvements. EMI will prepare a work plan which will include geotechnical scope of work, budget, and schedule for the geotechnical services, required for the proposed improvements, which will be submitted to the City for review and approval. Our budget will include staff title, hours, hourly rates based on approved fee schedule, other direct costs (ODC) and totals as related to the specific task.

EMI speculates that most City projects will call for a conventional geotechnical program, which can be divided into the eight major tasks shown below:

1. Prepare Scope and Fee Proposal
Based on the information provided in the Task Order, EMI will prepare a scope and fee proposal and submit it to the City for review and approval. Our budget will include staff title, hours, hourly rates based on approved fee schedule, other direct costs (ODC) and totals as related to the specific task. After the review and approval of our proposal, we anticipate that the City will issue a Notice-to-Proceed to begin the work.

Deliverables: Scope and Fee Proposal

2. Prepare Project Management Plan
Within 15 calendar days of issued Notice-to-Proceed, EMI will prepare a Project Management Plan which will include all milestones, task breakdown for each task and subtasks, information and coordination with other agencies, required permits, deliverables, quality control/quality assurance plan, project schedule, invoicing, and project correspondence.

Deliverables: Project Management Plan

3. Review Existing Subsurface Information
EMI will gather and review relevant subsurface information, including information filed at the City office, and maps and reports published by USGS, CGS, and Caltrans. Existing subsurface information will be used to plan the field investigation.

Deliverables: Memorandum Summarizing Existing Subsurface Information

4. Geotechnical Field Investigation
EMI will identify the proposed boring and CPT locations on a plan and submit it to the City for review and approval. The boring location plan will also be used to apply for encroachment permits. If necessary, EMI will prepare a work plan to present the field investigation procedures, boring location plans, health and safety plans and traffic control plans.

The goal of the investigation is to log subsurface conditions and collect samples of subsurface soils using exploratory borings, rock coring, trenching, and in-situ testing. In-situ testing may include Cone Penetration Tests (CPT) and geophysical surveys. Additionally, groundwater depth will be measured in the borings.

For investigations in soil, EMI will collect bulk samples, small disturbed samples, and relatively undisturbed ring samples of subsurface soils. The small disturbed samples and ring samples will be collected using the Standard Penetration Test (SPT) sampler and Modified California Drive sampler, respectively. In soft soils, Shelby Tube samples may be collected. Soil samples City Council 17 – 67 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 17
will be logged in the field during the investigation, secured in their containers, and transported to the EMI soils laboratory.

Where traffic control is necessary to accomplish the field investigation, we will follow the lane closure requirements specified by the City or other agencies with local
jurisdiction. If necessary, the field investigation can be conducted during the weekend or at night to minimize the impact to traffic. EMI will notify Underground Service Alert prior to the start of the investigation so that existing utilities are marked in the field before subsurface exploration.

EMI will use subcontractors to perform drilling and traffic control setup. Subcontractor fees will be based on California Prevailing Wage rates.

Deliverables: Boring Location Plan and Work Plan

5. Laboratory Testing
Field logs of borings will be reviewed to select representative soil samples for laboratory testing.

Various laboratory tests will be performed on soil samples to determine or derive their physical and engineering characteristics. Results of laboratory tests will be used for engineering analyses to develop geotechnical recommendations. The following soil tests are usually performed:
▪ In-place Moisture & Density ▪ Sand Equivalent
▪ Grain Size Analysis ▪ Expansion Potential
▪ Atterberg Limits ▪ Consolidation & Collapse Potential ▪ Corrosivity ▪ Maximum Density & Optimum Moisture Content ▪ R-Value ▪ Direct Shear & Unconsolidated-Undrained Triaxial Additional tests may be necessary depending on the proposed improvements and subsurface soil conditions. Laboratory tests will be conducted in accordance with ASTM Standards or California Test Methods. EMI will use subcontractors to perform some of the laboratory soil tests.

6. Geotechnical Engineering Analyses
Results from the field investigation and laboratory testing will be used to develop idealized soil profiles and determine representative soil parameters for use in geotechnical
analysis and design. Geotechnical analyses could include:
▪ Evaluating the Stability of Cut, Fill, and Natural
Slopes
▪ Evaluating Settlement of Roadway Embankments
and Deep Fills
▪ Determining Lateral Pressures on Retaining
Structures Due to Earth and Surcharge Loads
▪ Determining Axial and Lateral Capacity and
Settlement of Shallow and Deep Foundations
▪ Designing Pavement Structural Sections
▪ Assessing Liquefaction Potential of Subsurface Soils
▪ Evaluating Static and Seismically-Induced Ground Subsidence ▪ Assessing Site Response Due to Ground Shaking
▪ Performing Soil-Structure Interaction
City Council 17 – 68 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 18

7. Report Preparation
Results obtained from the field investigation, laboratory testing, and engineering analyses will be documented in a draft report. The report will contain design and construction recommendations for proposed improvements. The draft report will be submitted to the City for review. EMI will respond to review comments, and the comments and responses will be incorporated into a final report. We will also review pertinent sections of the contract plans and specifications.

Deliverables: Geotechnical Engineering Report

8. Bidding and Construction Support
EMI will be available to attend pre-bid meetings and answer questions related to geotechnical issues. In addition, EMI will provide construction support services, at the City’s request, such as answering Requests for Information (RFI) related to geotechnical issues, observing grading activities and inspecting cuts and fills, and attending construction meetings. EMI is also able to provide services for pile driving monitoring, drilled shaft inspection, pile load tests, and soil compaction testing.

Deliverables: Response to RFIs and Geotechnical Memorandums Schedule
A comprehensive schedule will be developed for each task order showing the duration of each task with review periods and submittal dates. A sample schedule for a typical project is provided below.

Task ID Tasks
Anticipated Number
of Days per Task
(Business Days)
Total Number of Days
Since Notice to Proceed
(Business Days)
0 Receive Task Order - -
1 Scope and Fee Proposal 3 to 5 -
2 City Review and Approval of Proposal 5 to 7 -
3 Notice to Proceed 1 to 1 1 to 1
4 Project Management Plan (PMP) 8 to 12 9 to 13
5 City Review and Approval of PMP 5 to 7 14 to 18
5a Research Existing Records 3 to 5 14 to 18
5b Work Plan 2 to 3 14 to 18
6 Permitting 8 to 10 22 to 28
7 Clear Utility Lines 5 to 7 27 to 35
8 Field Investigation 3 to 5 30 to 40
9 Laboratory Testing 5 to 10 35 to 50
10 Report Preparation 8 to 10 43 to 60
Optional Tasks
Attend meetings with City Staff
Progress review meetings
Coordinate permits with other agencies
City Council 17 – 69 11/21/2023
Proposal (RFP No. 23-123) City of Santa Ana
On-Call Geotechnical Engineering Services 19

3. FEE PROPOSAL
EMI’s hourly fee schedule is provided in a separately sealed envelope.

4. CERTIFICATIONS
• Attachment 3-1: Non-Collusion Affidavit
• Attachment 3-2: Non-Lobbying Certification
• Attachment 3-3: Non-Discrimination Certification

APPENDIX - RESUMES
City Council 17 – 70 11/21/2023

CERTIFICATIONS
Attachment 3-1: Non-Collusion Affidavit
Attachment 3-2: Non-Lobbying Certification
Attachment 3-3: Non-Discrimination Certification
City Council 17 – 71 11/21/2023
City Council 17 – 72 11/21/2023
City of Santa Ana RFP 23-123
Page A3-2
Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm
Signed and Printed Name:

Title
Date
City Council 17 – 73 11/21/2023
City of Santa Ana RFP 23-123
Page A3-3
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City Council 17 – 74 11/21/2023
City of Santa Ana RFP 23-123
Page A3-4
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

City Council 17 – 75 11/21/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates, if applicable City Council 17 – 76 11/21/2023
17800 Newhope Street, Suite B, Fountain Valley, California 92708  Tel: (714) 751-3826 EARTH MECHANICS, INC.

FEE SCHEDULE (2023)
City of Santa Ana
On-Call Geotechnical Engineering Services
(RFP No. 23-123)

LABOR CATEGORY FULLY BURDENED

HOURLY RATE
Principal/Senior Consultant $ 301.00
Principal Engineer/Geologist $ 301.00
Senior Engineer/Geologist $ 225.00
Senior Project Geologist $ 201.00
Project Engineer/Geologist $ 173.00
Senior Staff Engineer/Geologist $ 163.00
Staff Engineer/Geologist $ 133.00
Senior Technician $ 155.00
Technician* $ 80.00
Administrative Assistant* $ 135.00
* Non-exempt staff subject to overtime pay per California law.

Combined Overhead Rate = 179.97%
Profit = 10 %
City Council 17 – 77 11/21/2023

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
GEOCON WEST, INC. TO PROVIDE ON-CALL GEOTECHNICAL

ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 21st day of November, 2023 by and between Geocon West, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On August 2, 2023 the City issued Request for Proposal (“RFP”) No. 23-123 by which it desired to retain a consultant having special skill and knowledge in the field of geotechnical engineering services on an on-call basis for the City’s Public Works Agency.

B. Consultant submitted a responsive proposal that was among those selected by the City.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-123.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-123, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A” attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B.”

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C.” Consultant is one of five (5) separate consultants selected to provide services on an on-call basis under RFP 23-123. The total compensation for services provided by all consultants selected under RFP 23-123 shall not exceed the shared aggregate amount of $2,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.

EXHIBIT 3
City Council 17 – 78 11/21/2023

b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not increase by more than 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws, if applicable.

3. TERM
This Agreement shall commence on November 21, 2023 and end on November 20, 2026, with the option for the City to grant up to one (1), two (2) year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below.

4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property City Council 17 – 79 11/21/2023

embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000.00 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000.00 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than$1,000,000.00 per accident for bodily injury or disease. (iv)Professional Liability Insurance with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader City Council 17 – 80 11/21/2023

coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

The policy language shall provide, or be endorsed to provide, that the selfinsured retention may be satisfied by either the named insured or City. (vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:

City Council 17 – 81 11/21/2023

• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party City Council 17 – 82 11/21/2023

challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by City.

City Council 17 – 83 11/21/2023

12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case City Council 17 – 84 11/21/2023

such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 17 – 85 11/21/2023

With courtesy copies to:

Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures contained on following page]
Jelisa Thomas Adams, GE
Vice President & Senior Engineer
Geocon West, Inc.
2807 McGaw Avenue, Irvine CA 92614
Tel: 714-751-3826 ext. 112
Email: [email protected]
City Council 17 – 86 11/21/2023

SIGNATURE PAGE TO CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND GEOCON WEST, INC. TO PROVIDE ON-CALL GEOTECHNICAL

ENGINEERING SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agency
By:

Title:

Jelisa Adams
Vice President
City Council 17 – 87 11/21/2023

EXHIBIT A

SCOPE OF SERVICES
City Council 17 – 88 11/21/2023
City of Santa Ana RFP 23-123
Page A1-1
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

ON-CALL GEOTECHNICAL ENGINEERING SERVICES
RFP NO. 23-123
Introduction / Background
The City of Santa Ana intends to retain Geotechnical Engineering Consultants on an as-needed or “on-call” basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide geotechnical engineering services for a variety of projects on an on-call basis. On an on-call, as-needed basis, the selected firm(s) may be asked to provide professional services on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees.

In general, work consists of general geotechnical engineering services for Public Works Projects and or related to City facilities. The funding sources for each project may vary for each project/task order assignment shall comply with the funding agency’s requirements.

The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant.

Prime consultant mark-ups for sub-consultant work will not be allowed.

All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.

Scope of Services
On as needed basis, the selected firm/s shall provide the City with the following services as described herein.

The consulting firm/s are responsible for any damage to utilities during the locating efforts.

The consulting firm/s selected for these services shall demonstrate the ability and experience in the following types or work and not limited to:
• Soil Classification and Analysis
• Material Testing
• Ground Water- Dewatering and Seepage Control Analysis • Seismic Stability
• Soil Liquefaction
City Council 17 – 89 11/21/2023
City of Santa Ana RFP 23-123
Page A1-2
• Slope Stability and Protection
• Construction Inspection
• Open and Braced Excavations (shallow)
• Grading and Site Clearing
• Pavement Design
• Foundation Design
• Retaining Structures- submerged and partially submerged • Fill Compaction
• Special Inspections
• Subsurface Geotechnical Investigation
• Infiltration Testing
The Consultant/s shall also provide services such as: field exploration, laboratory testing and instrumentation. If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form). For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experience, and demonstrated resources available to perform the work described in this RFP.

General Requirements and Project Deliverables
The Consultant’s services for the project preparation, special studies/investigations shall include and in be in conformance with the latest editions of the following: The City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and or federal, state and local guidelines established in the project.

The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified.

The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:
• Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the tasks. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables
• Quality Control/Quality Assurance (QA/QC) Plan
• Project Schedule/Invoicing
• Project Correspondence
City Council 17 – 90 11/21/2023
City of Santa Ana RFP 23-123
Page A1-3
In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.

However, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed (“NTPs”) will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement.

The following services/items shall include, but are not be limited to:

1. Research existing records of utility companies and agencies and coordinate with the involved parties.

2. City may opt to receive only PDF versions of the plans, reports, and studies for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly.

3. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (not meeting targeted completion) or poor quality work will not be accepted. The Consultant shall revise the documents within a revised schedule set by the City, which may require overtime.

No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is the responsibility of the Consultant to produce a professional-level quality of work product.

4. If included in the on-call project scope, attend meetings with the City staff as required.

5. If included in the on-call project scope, the Consultant shall coordinate permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies.

6. If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications.

All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City.

A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project.

Project Schedule and Progress:

Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements and project schedule progress.

City Council 17 – 91 11/21/2023
City of Santa Ana RFP 23-123
Page A1-4
City Responsibilities:

The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.
• Furnish scope of work and provide general direction as needed for the assigned project • All reporting and coordination within the City
• Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards) • Electronic files for title sheets and sheet borders
• Facilitate meeting space and coordination and City facilities Fee Proposal:

In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:

The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant.

Other Terms and Conditions:

1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements.

2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory.

3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission.

4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team.

5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project.

6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City.

During the RFP stage, all firms will need to complete a “Certification of Non-Discrimination by Contractors” for each firm on their team.

City Council 17 – 92 11/21/2023

EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 17 – 93 11/21/2023
2807 McGaw Avenue ■ Irvine, CA 92614 ■ Telephone (949) 491-6570 ■ [email protected] A. COVER LETTER
Geocon Proposal No. 2023-333
August 28, 2023
Gilbert Castillo, Project Manager
City of Santa Ana
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, California 92701
SUBJECT: ON-CALL GEOTECHNICAL ENGINEERING SERVICES FOR CITY OF SANTA ANA Dear Mr. Castillo,
Geocon West, Inc. (Geocon) welcomes the opportunity to submit this proposal to the City of Santa Ana in reference to the RFP for On-Call Geotechnical Engineering Services. We have the demonstrated technical expertise, project management approach, integrity, and responsiveness that will enable successful delivery of this project. Geocon has 52 years of experience performing on-call geotechnical engineering services for public agencies and municipalities right here in Southern California. We also perform materials testing, engineering geology, and environmental engineering services.

Our local office and certified laboratory in Irvine will manage this on-call and partner with the City of Santa Ana to provide Geotechnical Engineering Services, which will include, but are not limited to soils testing, material testing, groundwater testing, seismic and slope stability, liquefaction, construction inspection, pavement and foundation design recommendations, special inspection, geotechnical investigations, and percolation testing.

We have performed the same services for similar projects for numerous public agencies across our 52-year history, including recently for the City of Garden Grove, the City of Newport Beach, and the County of Los Angeles, Department of Public Works, to name a few.

Beyond our extensive experience and demonstrated service to the City, what sets Geocon apart?  We bring innovation and problem-solving to all of our projects – big or small. Our goal on every project is to develop creative, cost-effective, and practical geotechnical solutions. Problemsolving early in project phasing is key. We pride ourselves on adding genuine value to every aspect of a project to enable the project to successfully move across phases.  Transparency is key to our project management approach. We are committed to keeping cost, schedule, quality, safety, and transparency top of mind while we deliver our Task Orders.

We maintain strict burn-rate reports internally so that we stay on budget and transparently communicate our project milestone tracking to clients. Drawing from our extensive experience, we understand the need for rapid response times, communication and coordination with the project team, while maintaining excellent standards and providing quality deliverables.  Our principals are working principals. Senior engineers and principals, like myself, will service your Task Orders. You will find a highly experienced leadership team at your disposal.

Additionally, our principals play a direct role in oversight of the team and take every opportunity to streamline costs. For example, our principals bill at senior rates to control costs. We also have many multi-certified inspectors, and it is always our goal to have one inspector cover multiple tasks rather than having two or more inspectors on-site simultaneously; this minimizes the assignment of multiple field staff, all per the direction of working principals.

City Council 17 – 94 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 2 August 28, 2023
 Our team is local, experienced, and available. Geocon offers an experienced, local team you can trust for this on-call contract. We are known for our responsiveness and availability to meet short-term requests. We do not utilize pay-when-paid clauses, so we receive priority scheduling from our subcontractors to expedite your projects. Our fully operational office and comprehensive testing laboratory in Irvine as well as our staff of engineers, geologists, technicians, and inspectors stand ready to serve the City.
 We perform our soils and materials testing in our in-house laboratories. We perform our services in-house, manage our own laboratories and maintain strict oversight of standards within our laboratories. We are consistently rated by CCRL and other certifying bodies with top performance for overall organization and accuracy of testing. Our laboratories are certified by DSA, AASHTO/AMRL, Caltrans, and CCRL and can provide both soil and materials testing services 24 hours a day, 7 days a week. With staggered lab staff schedules, we are able to complete critical path testing much quicker than a typical lab.

As managing partner of Geocon West, Inc., I attest by my signature that I have the official authority to bind the company to commit its resources to fulfill the terms of this contract. I manage the Irvine team, will manage all work under this contract, if awarded, and will be your point of contact. Please find my contact information below.

Geocon appreciates the opportunity to submit this proposal to the City. Upon being awarded, our team will be fully dedicated to every Task Order by providing the highest level of service while upholding our industry reputation for excellent customer service. Thank you for your consideration.

Sincerely,
Geocon West, Inc.

Jelisa Thomas Adams, GE
Vice President & Senior Engineer
2807 McGaw Avenue, Irvine, California 92614
T | 949.491.6570 M | 650.208.0992 E | [email protected] City Council 17 – 95 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 3 August 28, 2023
B. CONTRACT AGREEMENT STATEMENT
Geocon will agree to the City's Agreement provided that it complies with California Civil Code and insurance limits are within standard range for the services requested in the RFP.

C. FIRM AND TEAM EXPERIENCE

FIRM PROFILE
Geocon is a California corporation established in 1971 as a professional engineering consulting firm providing comprehensive geotechnical, geologic, construction inspection, and environmental engineering and consulting services. In addition to these services, we also provide environmental remediation contracting (cleanup) services and operate soils and materials testing laboratories.

Our managing principals are practicing professional geologists or engineers who actively manage projects and assign and mentor technical staff. Each office is supported by state-of-the-art inventories of field equipment and instrumentation, comprehensive technical libraries, and modern data-management systems.

Laboratory testing services are performed in an in-house soils and materials testing laboratory accredited by the American Association of State Highway and Transportation Officials (AASHTO), State of California Department of Transportation (Caltrans), Cement and Concrete Reference Laboratory (CCRL), Division of State Architect (DSA), and City of Los Angeles.

The average professional staff member has more than 10 years of experience at Geocon alone and has sufficient training and experience to respond to accelerated schedules without
encountering procedural problems or sacrificing the quality of work products. Our friendly company culture promotes excellent working relationships with our clients, and many clients have said that we function much like their own employees: a direct extension of their team.

FIRM SIZE
Geocon West, Inc. and its sister companies have nine regional offices that are located throughout California so that Geocon is well-positioned geographically to promptly, efficiently, and cost effectively service its clients’ needs. We employ a staff of over 300 technically strong, highly motivated engineers, geologists, environmental scientists, technicians, and special inspectors.

Our local office in Irvine will service this contract and is located less than ten miles from the City of Santa Ana, allowing for quick response time.

FIRM OVERVIEW

TYPES OF SERVICES
Geotechnical Engineering
Engineering Geology
Construction Inspection
Soils and Materials Testing Laboratory
Environmental Services

LOCATIONS
San Diego (HQ) | San Diego County
Burbank | Los Angeles County
Irvine | Orange County
Redlands | San Bernardino County
Murrieta | Riverside County
La Quinta | Coachella Valley
Rancho Cordova | Sacramento County
Livermore | Alameda County
Fairfield | Solano County
DIR
NUMBER
YEAR

FOUNDED

EMPLOYEES
1000001899 1971 300+
City Council 17 – 96 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 4 August 28, 2023

RESUMES (EXCLUDED FROM PAGE LIMIT)

JELISA THOMAS ADAMS, GE

PROJECT MANAGER/SENIOR ENGINEER
Ms. Adams has more than 16 years of experience
performing and managing geotechnical investigations
throughout the Orange County, Los Angeles, San
Diego, and San Bernardino areas. Her experience
encompasses a wide range of projects including public
infrastructure, city and state facilities, commercial and residential developments, educational institutions,
multi-story structures with subterranean parking levels, seismic upgrades and retrofits, and the installation and monitoring of geotechnical instrumentation. As a senior engineer, Ms. Adams is responsible for all aspects of
project management, including the coordination and execution of field exploration programs, assignment of laboratory testing, review and interpretation of test results, engineering analysis, the evaluation of stormwater infiltration rates, the preparation of technical reports and letters, and maintain project schedules and budgets. Recent experience includes:

CITY OF NEWPORT BEACH DEPARTMENT OF PUBLIC WORKS, ON-CALL

GEOTECHNICAL ENGINEERING, MATERIALS TESTING, & INSPECTION

SERVICES CONTRACT
Ms. Adams manages Geocon’s on-call geotechnical, materials, testing and inspection services contract with the City of Newport Beach. She provides quality control over all geotechnical reports, construction inspection services, and laboratory testing results. Geocon has completed investigations pavement restoration projects and miscellaneous public improvement repair, and has provided geotechnical and materials inspection and testing services for asphalt pavement and concrete placement.

CITY OF GARDEN GROVE PUBLIC WORKS DEPARTMENT, ON-CALL GEOTECHNICAL SERVICES CONTRACT Ms. Adams manages Geocon’s on-call geotechnical, materials, testing and inspection services contract with the City of Garden Grove. She provides quality control over all geotechnical reports, construction inspection services, and provides team management. Geocon has completed numerous pavement restoration projects including arterial streets, residential roads, storm drains, and a variety of public improvement projects.

CITY OF SAN JUAN CAPISTRANO, ON-CALL GEOTECHNICAL REVIEW/DESIGN & MATERIALS TESTING

SERVICES
Geocon currently holds a two-year on-call contract with the City of San Juan Capistrano for Geotechnical Review/Design and Materials Testing Services. Ms. Adams serves as Geocon’s Contract Manager and main point-of-contact with the City. Geocon has provided third-party geotechnical reviews for the Compass Energy Storage project, new apartments, and new single residencies.

CITY OF NEWPORT BEACH DPW SLURRY SEAL 2019-2020, NEWPORT BEACH, CALIFORNIA Geocon performed laboratory tests for the Slurry Seal Program project as part of our On-Call contract for the City of Newport Beach. We provided laboratory tests for Wet Track Abrasion, Slurry Emulsion Oil Content, and Slurry Aggregate Gradation. Forty-three streets were included in the testing. As the Project Manager, Ms.

Adams provided oversight of the laboratory testing programs.

EXPERIENCE
16 years

EDUCATION
- BS, Structural
Engineering, University of
California, San Diego

REGISTRATIONS
- CA: Geotechnical
Engineer, No. 3092
- CA: Professional
Engineer, Civil, No. 74946

CERTIFICATIONS
- Geokon Certified
Instrument Installer
- Nuclear Density Gauge
- OSHA 40-Hour
- OSHA 8-Hour Refresher

ORGANIZATIONS
- ASCE
- ASFE
City Council 17 – 97 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 5 August 28, 2023

ACACIA AVENUE-JOSEPHINE STREET STORM DRAIN, GARDEN GROVE, CALIFORNIA Geocon performed utility potholing services on Acacia Avenue and Josephine Street with the goal to fill the cracks and separations of asphaltic pavement for the street improvement project in the City of Garden Grove.

We exposed utilities along the alignment of the proposed storm drain line, backfilled the excavations with soils, and restored the ground with asphalt/concrete patches. Geocon matched the existing AC thickness to that of surrounding streets upon completion of the storm drain. As the Project Manager and Senior Project Engineer Ms. Adams, was responsible for scope of work development, oversight of field work, and preparation of technical reports and letters.

OAK CREEK COMMUNITY PARK, IRVINE, CALIFORNIA
Geocon is currently performing a limited geotechnical investigation for the Oak Creek Community Park improvements in the city of Irvine, California. The proposed improvements are anticipated to include new natural turf on two existing soccer fields, a new lighted sand volleyball court, a new lighted full-court basketball court, a new lighted dog park, a new natural turf field, and additional parking. Ms. Adams serves as the Project Manager and provides quality control over all geotechnical reports and provides team management.

GREENSTREET PAVEMENT CORES, MISSION VIEJO, CALIFORNIA (A93408803) Geocon provided a geotechnical pavement evaluation for the driveway approach off Marguerite Parkway for the City of Mission Viejo. In our written letter report we confirmed the thickness of the asphalt and aggregate base sections, in addition to the relative density and moisture content of the underlying subgrade. As our senior engineer, Ms. Adams provided figure and table preparation as well as the letter report.

FIRE STATION NO. 2 REPLACEMENT, NEWPORT BEACH, CALIFORNIA As part of Geocon’s On-Call Geotechnical Services Contract with the City of Newport Beach we are currently providing soils and materials testing and observation services during grading and construction for the replacement of the Lido Fire Station No. 2 on 32nd Street — built in 1953. In addition to Geocon’s testing and observation services we will also be providing geotechnical consultation, plan review, and design recommendations for this project. Ms. Adams is serving as the Principal Engineer and Project Manager.

LOS ANGELES COMMUNITY COLLEGE DISTRICT, PIERCE COLLEGE, EXPANDED AUTOMOTIVE & NEW

TECHNICAL EDUCATION FACILITIES
Geocon performed a third party peer review of the original geotechnical report prepared for the project and is in the process of preparing an updated geotechnical investigation report for compliance with current California Building Code, California Geological Survey, and Division of State Architect requirements. Ms. Adams performed a ground motion hazard analyses and probabilistic seismic hazard analysis in conformance with the 2013 California Building Code and ASCE 7-10.

LOS ANGELES COMMUNITY COLLEGE DISTRICT, PIERCE COLLEGE, WEST CENTRAL PLANT EXPANSION Geocon performed a third party peer review of the original geotechnical report prepared for the project and is in the process of preparing an updated geotechnical investigation report for compliance with current California Building Code, California Geological Survey, and Division of State Architect requirements. Ms. Adams performed a ground motion hazard analyses and probabilistic seismic hazard analysis in conformance with the 2013 California Building Code and ASCE 7-10.

City Council 17 – 98 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 6 August 28, 2023

NEAL BERLINER, GE

QUALITY ASSURANCE/ QUALITY CONTROL
As President of Geocon West, Mr. Berliner is responsible for the management of Geocon’s technical practice in
Los Angeles, Orange, Riverside, and San Bernardino
counties. He began his professional career in 1992,
gaining geotechnical engineering experience throughout
Southern California. His experience encompasses a
wide range of projects for both public and private sector clients and includes multi-story office buildings, regional shopping centers, parking structures, sound stages,
studio facilities, educational facilities, mixed-use and multi-family residential developments, large-scale land developments, roadways, paving rehabilitation, bridges, pipelines, solar fields, and more.

Mr. Berliner has an expertise on projects requiring deep excavation/shoring and mitigation of groundwater, as well as projects that require drilled and driven piles, micro-piles, stone columns, cement/lime stabilization, soil nails, compaction grouting, underpinning, and ground mitigation. He has a strong background in forensic geotechnical engineering and provides support for project dispute resolution, serving at times as a geotechnical expert witness.

He manages large on-call contracts involving both geotechnical and special inspection services and has a reputation for providing creative geotechnical solutions as well as maintaining outstanding service on projects with critical schedules and budgets. His experience includes:

CITY OF SIMI VALLEY & VENTURA COUNTY WATERWORKS DISTRICT NO. 8,

ANNUAL PROFESSIONAL PAVEMENT ENGINEERING, MATERIALS TESTING &

INSPECTION SERVICES CONTRACT
Geocon provided on-call pavement engineering, materials testing, and inspection services under a two-year on-call agreement. Mr. Berliner was responsible for all geotechnical, deputy and special inspection services and provided quality control over pavement engineering services. Geocon provided inspection and testing services for Madera Road Widening from Country Club Drive west to Wood Ranch Parkway and rewrote the City of Simi Valley’s Quality Assurance Program which included procedures for Acceptance Testing, Independent Assurance Sampling and Testing, and Testing of Manufactured Materials.

CITY OF WEST HOLLYWOOD, PLUMMER PARK, WEST HOLLYWOOD, CALIFORNIA Mr. Berliner was the Principal Geotechnical Engineer for Phase I additions and improvements including a single-story childcare structure and playground area constructed over a single-level subterranean parking garage, new sports courts, and paving for support of vehicles. The purpose of the investigation was to evaluate subsurface soil and geologic conditions in the area of proposed development and determine soil permeability rates for an on-site storm water infiltration system. Mr. Berliner authored the geotechnical investigation report and provided quality control over the field exploration and laboratory testing programs.

CITY OF HESPERIA,FY2017-18CDBGSTREET IMPROVEMENTS:8TH,9TH,AND 10TH AVENUES,HESPERIA,CALIFORNIA Geocon was selected to provide on-call materials testing and inspections services for this major city streets improvement project. Geocon provided observation and testing of the Cement Treated Soils (CTS) of the street subgrade, the asphalt placement, and densities throughout the duration of the project. As Principal Engineer and Contract manager, Mr. Berliner provides technical oversight and quality control over inspection and materials testing services during construction.

EXPERIENCE
31 years

EDUCATION
- 1993, BS, Civil
Engineering, San Diego
State University

REGISTRATIONS
- CA: Geotechnical
Engineer, No. 2576
- CA: Professional
Engineer, Civil, No. 57123

CERTIFICATIONS
- Radiation Safety Officer
- Nuclear Density Gauge

ORGANIZATIONS
- CalGeo
- American Society of Civil
Engineers
- American Society of
Foundation Engineers
- U.S. Green Building
Council
City Council 17 – 99 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 7 August 28, 2023

GERALD KASMAN, CEG

SENIOR GEOLOGIST
Mr. Kasman has 34 years of professional experience
performing and managing multidisciplinary
geotechnical investigations for major developments
including tunnel and pipeline alignments,
embankments, transportation infrastructure, and
residential, commercial, and municipal projects. Mr.

Kasman’s technical experience with projects requiring
complex geological studies includes fault rupture
hazard investigations, seismicity and ground motion
studies, geophysical surveys, slope stability
investigations, and geologic hazard evaluations. As
such, he has extensive experience in detailed field mapping, aerial photograph interpretation, continuous-core logging of rock and alluvial deposits, trenching, downhole logging, tunneling, and instrumentation. Mr.

Kasman is responsible for the development of technical scopes for investigations, training and resourcing of personnel, maintaining project schedules and budgets, complex engineering geology and seismic studies, and preparation of technical reports and letters. His experience includes:

CITY OF WEST HOLLYWOOD,PLUMMER PARK,WEST HOLLYWOOD, CALIFORNIA Mr. Kasman was the senior geologist for the Phase I additions and improvements that included a single-story child care structure and playground area constructed over a single-level subterranean parking garage, new sports courts, and paving for support of vehicles. The purpose of the investigation was to evaluate subsurface soil and geologic conditions in the area of proposed development and determine soil permeability rates for an on-site storm water infiltration system. Mr. Kasman supervised the field exploration program and performed a geologic/seismic hazard evaluation for the development.

LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS, EL CARISO PARK, LOS ANGELES, CALIFORNIA Mr. Kasman was the senior geologist who prepared the geological portion of the geotechnical investigation report for improvements at El Cariso Park. Improvements consisted of two soccer fields with light standards, the replacement of two single-story comfort stations, new ADA compliant bleachers at five existing baseball fields, six new picnic shelters, an approximately 54,000 square foot universally accessible playground, replacement of two play areas, enlargement of the existing northern parking lot, and upgrades and replacement of existing walkways for ADA compliancy

BEAR VALLEY ROAD BRIDGE REHABILITATION & WIDENING, VICTORVILLE, CALIFORNIA Geocon performed a geotechnical investigation for the rehabilitation, widening, and seismic retrofit of Bear Valley Road at the Burlington North Santa Fe railroad crossing. Mr. Kasman developed the scope of work of the investigation, performed the geologic studies to incorporate into the geotechnical report, and authored the geology section of the geotechnical report.

EXPERIENCE
34 years

EDUCATION
- BA, Earth Science,
California State University,
Northridge
- Post Graduate Studies
Engineering Geology

REGISTRATIONS
- CA: Certified Engineering
Geologist, No. 2251
- CA: Professional
Geologist, No. 7195

CERTIFICATIONS
- PEC SafeLand Certified
- Geokon Certified
Instrument Installer
- OSHA: 40-Hour
- OSHA 8-Hour Refresher
- MSHA PT 48

ORGANIZATIONS
- Association of
Engineering Geologists
City Council 17 – 100 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 8 August 28, 2023

PETRINA ZEN, PE

PROJECT ENGINEER
Ms. Zen was an engineering intern from California State Polytechnic University, Pomona, and was brought on
board because of her understanding of geotechnical
engineering practices and quick learning capabilities.

She has been with Geocon for nine years and is
responsible for aspects of projects including coordination and execution of field explorations, assignment of
laboratory testing, review and interpretation of laboratory testing results, engineering analysis, the evaluation of stormwater infiltration rates, and the preparation of
technical reports and letters in Los Angeles and Orange County. Her experience includes city and state facilities, commercial and residential developments, educational institutions, and multi-story structures with subterranean parking levels. If needed, Ms. Zen also performs geotechnical inspection and testing services during construction. Her recent experience includes:

CITY OF NEWPORT BEACH DEPARTMENT OF PUBLIC WORKS, ON-CALL

GEOTECHNICAL ENGINEERING, MATERIALS TESTING, & INSPECTION

SERVICES CONTRACT
Ms. Zen served as a Project Engineer for the 2019-2020 Slurry Seal Program under Geocon’s on-call geotechnical, materials, testing and inspection services contract with the City of Newport Beach. Geocon performed sampling and testing in general conformance with the Green Book specifications, current American Society for Testing and Materials (ASTM) methodology and/or other applicable procedures. Samples were tested for Wet Track Abrasion, Slurry Emulsion Oil Content, and Slurry Aggregate Gradation. Geocon performed various test on multiple streets throughout the City of Newport Beach in order to improve roadway conditions throughout the City.

DEPARTMENT OF GENERAL SERVICES, CALIFORNIA HIGHWAY PATROL, BALDWIN PARK, POMONA,

CALIFORNIA
Geocon performed a geotechnical investigation report for the proposed California Highway Patrol Facility in the City of Pomona, California. The project consists of constructing a new CHP field office campus as well as a one-story office building, auto shop with car wash bay, radio vault building with equipment storage, communications antenna, parking lots and associated driveways, curb and gutter, and sidewalk improvements. As a Project Engineer, Ms. Zen was responsible for the coordination and execution of the field exploration programs, including utility mark out and site drilling, assignment of laboratory testing, engineering analyses, and authoring technical reports and letters.

ORANGE COUNTY FIRE AUTHORITY TRAINING TOWER, IRVINE, CALIFORNIA Geocon provided a geoenvironmental investigation for the Orange County Fire Authority Training Tower under our On-Call contract. The site was previously occupied by two campuses; one consisted of a trench rescue operation training station, and the other campus consisted of an unpaved parking and storage area.

The proposed project site was improved with a three-story training tower, a new roof rescue training station, two shipping containing training structures, an 18-foot-tall splash wall training prop, and two single-story modular structures with associated toilet room and shower. Ms. Zen provided report and letter review for the project.

EXPERIENCE
9 years

EDUCATION
- BS, Civil Engineering,
California State
Polytechnic University,
Pomona

REGISTRATIONS
- CA: Professional
Engineer, Civil, No. 87489

CERTIFICATIONS
- Nuclear Density Gauge

ORGANIZATIONS
- CalGeo
City Council 17 – 101 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 9 August 28, 2023

PHILLIP STEPHENS

REGIONAL LABORATORY MANAGER
Mr. Phillip Stephens has 11 years of experience
performing quality assurance testing in the lab and in the field. He is experienced calibrating lab and field
equipment, overseeing training and evaluating the
performance of technicians, and maintaining laboratory
accreditations from AASHTO, CCRL, Caltrans, DSA, and
OSHPD. Other laboratory experience includes testing of
structural steel, tensile and proof load testing, tensile and bend testing of rebar, strain/tensile testing of uncoated seven-wire for pre-stressed concrete, compression
testing of masonry and masonry prisms, and testing of masonry block absorption and linear shrinkage. In addition, Mr. Stephens is experienced performing field testing of concrete, locating rebar, pull testing epoxy installed rebar/all thread, determining the moisture vapor emission rate of concrete and the rebound number of hardened concrete, and testing of spray-applied fireproofing materials. His experience includes:

CITY OF NEWPORT BEACH DEPARTMENT OF PUBLIC WORKS, ON-CALL GEOTECHNICAL ENGINEERING,

MATERIALS TESTING & INSPECTION CONTRACT
Geocon is currently performing on-call geotechnical, materials, testing and inspection services contract with the City of Newport Beach. Geocon has completed investigations pavement restoration projects and miscellaneous public improvement repair and has provided geotechnical and materials inspection and testing services for asphalt pavement and concrete placement. Mr. Stephens is responsible for supervising the performance of laboratory tests on soil and materials samples in accordance with both Greenbook and Caltrans guidelines, depending on project requirements, and performs batch plant inspections, and testing in the field in accordance with Caltrans testing procedures.

CITY OF GARDEN GROVE PUBLIC WORKS DEPARTMENT, ON-CALL GEOTECHNICAL SERVICES CONTRACT Geocon is currently contracted to perform on-call geotechnical, materials testing and inspection services contract for the City of Garden Grove. Geocon has completed numerous pavement restoration projects including arterial streets, residential roads, storm drains, and a variety of public improvement projects. Mr.

Stephens supervises the performance of various laboratory tests on soil and materials samples during the design and construction phases of projects.

CITY OF LOS ANGELES BUREAU OF ENGINEERING, ON-CALL GEOTECHNICAL & ENVIRONMENTAL

CONSULTANTS LIST
Mr. Stephens is responsible supervising the performance of various laboratory tests on soil samples during the design and construction phases of projects including Proctor, Sieve Analysis, Hydrometer, Consolidation and Direct Shear, and Compressive Strength tests. All laboratory data is compiled regularly, and test results are presented to the various project geotechnical engineers in a timely manner. Data is also reported to soils inspectors for support of field density testing during site grading.

CITY OF PASADENA DEPARTMENT OF PUBLIC WORKS, ON-CALL SOILS & MATERIALS TESTING SERVICES

CONTRACT
Geocon is currently performing on-call geotechnical and materials testing services for various roadways and other Public Works projects. Mr. Stephens is responsible supervising the performance of laboratory tests on soil and materials samples in accordance with both Greenbook and Caltrans guidelines, depending on project requirements, and performs batch plant inspections, and testing in the field in accordance with Caltrans testing procedures.

EXPERIENCE
11 years

CERTIFICATIONS
- ACI Strength Testing of
Concrete
- ACI Field Testing of
Concrete
- ACI Base Testing
- ACI Agg 1 & 2
- ACI Laboratory 1 & 2
- CT: 105, 106, 125, 201,
202, 205, 216, 217, 226,
227, 229, 504, 518, 521,
533, 539, 540, 556, 557
City Council 17 – 102 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 10 August 28, 2023

SERGIO INGCO

LABORATORY MANAGER/FIELD TECHNICIAN
Mr. Ingco has 10 years in the geotechnical industry and has a broad skill set and natural leadership skills. Mr.

Ingco performs soils and concrete testing services both in the lab and in the field. He is Caltrans-certified for both soils and concrete testing services as well as ACI
Certifications and provides field support for pavingrelated projects. In addition, Mr. Ingo is responsible performing laboratory tests on samples brought into the lab including Proctor, Moisture Density, Direct Shear,
Consolidation, Compressive Strength, and various
Caltrans tests methods. Mr. Ingco keeps the laboratory organized and ensures that all test equipment is functioning properly, maintained and calibrated as required by Geocon and the manufacturer’s policy. Some of Mr.

Ingco’s experience includes:

CITY OF NEWPORT BEACH DEPARTMENT OF PUBLIC WORKS, ON-CALL

GEOTECHNICAL ENGINEERING, MATERIALS TESTING & INSPECTION

CONTRACT
Geocon is currently performing on-call geotechnical, materials testing and inspection services contract with the City of Newport Beach. Geocon has completed investigations pavement restoration projects and miscellaneous public improvement repair and has provided geotechnical and materials inspection and testing services for asphalt pavement and concrete placement. Mr. Ingo is responsible for performing laboratory tests on soil and materials samples in accordance with both Greenbook and Caltrans guidelines, depending on project requirements, and performs batch plant inspections, and testing in the field in accordance with Caltrans testing procedures.

CITY OF GARDEN GROVE PUBLIC WORKS DEPARTMENT, ON-CALL GEOTECHNICAL SERVICES CONTRACT Geocon is currently providing on-call geotechnical, materials, testing and inspection services contract with the City of Garden Grove. Geocon has completed numerous pavement restoration projects including arterial streets, residential roads, storm drains, and a variety of public improvement projects. Mr. Ingco performs required laboratory testing services for soil samples for geotechnical investigations, and materials testing for projects in construction.

CITY OF PASADENA DEPARTMENT OF PUBLIC WORKS, ON-CALL SOILS & MATERIALS TESTING SERVICES

CONTRACT
Geocon is currently performing on-call geotechnical and materials testing services for various roadways and other Public Works projects. Mr. Ingco is responsible for performing laboratory tests on soil and materials samples in accordance with both Greenbook and Caltrans guidelines, depending on project requirements, and performs batch plant inspections, and testing in the field in accordance with Caltrans testing procedures.

LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS, AS-NEEDED GEOTECHNICAL ENGINEERING, MATERIALS TESTING & INSPECTION SERVICES CONTRACT (PW1345 & PW13554) Mr. Ingco performs various laboratory tests on soil and materials samples during the design and construction phases of projects including Proctor, Sieve Analysis, Hydrometer, Consolidation and Direct Shear, and Compressive Strength tests. All laboratory data is compiled regularly and test results are presented to the various project geotechnical engineers in a timely manner. Data is also reported to soils inspectors for support of field density testing during site grading. Some of the projects he’s worked on include the Antelope Valley Communications Center, Olive View Medical Center, Will Rogers Coastline Project, North Valleyheart Riverwalk Project.

EXPERIENCE
10 years

EDUCATION
- BA, Public Health
Education, California
State University,
Northridge

CERTIFICATIONS
- Nuclear Density Gauge
- ACI Aggregate Testing
Technician, Level I
- ACI Concrete Testing
Technician, Level I
- ACI Concrete Strength
Testing Technician
- ACI Concrete Laboratory
Testing Technician, Level I
City Council 17 – 103 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 11 August 28, 2023

ALEX DO

INSPECTOR
Mr. Do is a primary inspector with 12 years of experience performing materials testing services on a variety of
public and private sector projects. He is experienced
performing geotechnical inspection and testing services during site grading and materials testing and inspection services for reinforced and post-tensioned concrete,
wood and masonry construction, spray-applied
fireproofing, structural steel and bolting, epoxy anchors, and rebar. Mr. Do is proactive communicating with
project teams and maintains regular interaction with
team members regarding conformance to standards, plans, project specifications, and codes. His experience includes:

CITY OF NEWPORT BEACH, ANNUAL CONCRETE REPLACEMENT,

NEWPORT BEACH, CALIFORNIA
Through our on-call contract, Geocon provided testing and inspection services for the Annual Concrete Replacement Program for the City of Newport Beach.

The project consisted of the removal and replacement of sidewalk, curb and gutter, and driveway entries at various locations. Mr. Do performed as Geocon’s inspector and provided observation of rebar placement.

CITY OF NEWPORT BEACH, FIRE STATION NO. 2 REPLACEMENT, NEWPORT

BEACH, CALIFORNIA
The City of Newport Beach is replacing the Lido Fire Station No. 2 on 32nd Street — built in 1953 – and replacing it with a new structure on the corner of 28th Street and Newport Boulevard. Instead of demolishing the current station and building a new structure on site, the City purchased a 17,693-square-foot property at 2807 Newport Boulevard and decided to keep the Lido Station operable in the interim. The new location is larger and will provide better access to more residential areas than the old station. Mr. Do provided observation of concrete-grout pouring and creation, and rebar inspection.

CITY OF PASADENA, EATON-BLANCHE PARK, PASADENA, CALIFORNIA Geocon provided as-needed geotechnical, deputy, and special inspection and testing services during grading and construction of the Eaton-Blanche Park restrooms in Pasadena, California. The Eaton-Blanche Park boasts two lighted tennis courts; one softball diamond; one lighted basketball court; open grass area; playground equipment; 9 picnic tables; parking lot; and rose garden. As an inspector, Mr. Do performed testing and observation of the subgrade and building pad and performed foundation observations.

PORTOLA CENTER, LAKE FOREST, CALIFORNIA
The Portola Center residential subdivision is located in the City of Lake Forest in the eastern portion of Orange County, California. The 200 acre property is planned for 700 single-family homes, a mixed-use commercial/residential area, multi-family housing, and public and private parks/residential facilities with accommodating retaining walls, streets, and infrastructure. Mr. Do has worked on multiple phases of the Portola project. He has provided soils testing and observation for utility trenches and wall backfill. He has also performed wood, masonry, and rebar inspections as well as creating concrete cylinders for laboratory testing purposes.

EXPERIENCE
12 years

EDUCATION
American River College,
Supplemental Courses,
Ultrasonic Testing Level I &
Welding Inspection
Consumnes River College,
Supplemental Classes,
Mechanical I, Electrical I & II,
Fire & Life Safety,
Construction Estimation

CERTIFICATIONS
- City of Irvine Special
Inspector
- ICC Structural Masonry
- ICC Structural Steel &
Bolting
- ICC Structural Welding
- ICC Reinforced Concrete
- ICC Pre-stressed
Concrete
- ICC Spray-Applied
Fireproofing
- ACI Grade I Concrete
Testing Field Technician
- Nuclear Density Gauge
- General Contractor
License (B, C-5 & C-15)
City Council 17 – 104 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 12 August 28, 2023

MARC J RADLINSKI

SPECIAL INSPECTOR
Mr. Radlinski has 50 years of experience in the construction industry and has been certified to perform concrete and masonry inspections since 2009. He has performed inspection and testing services for a multitude of residential, commercial, and industrial developments. He reviews and interprets plans, blueprints, site layouts, specifications, and construction methods to ensure compliance with project plans, specifications, and safety requirements. Mr.

Radlinski is an effective communicator and is proactive at solving problems on the jobsite. Some of his experience includes:

CITY OF EASTVALE, FIRE STATION NO. 2, EASTVALE, CALIFORNIA Geocon performed geotechnical observation and testing, special inspection and materials testing services for the construction of the Eastvale Fire Station No. 2 located on the northeast corner of Selby Avenue and Chandler Street in Eastvale, California. Mr. Radlinski served as special inspector for the duration of this project.

CITY OF GARDEN GROVE PUBLIC WORKS DEPARTMENT, ON-CALL

GEOTECHNICAL SERVICES CONTRACT
Geocon is currently contracted to perform on-call geotechnical, materials, testing and inspection services contract for the City of Garden Grove. Geocon has completed numerous pavement restoration projects including arterial streets, residential roads, storm drains, and a variety of public improvement projects. Mr. Radlinski served as special inspector for the duration of this project.

CITY OF NEWPORT, ON-CALL GEOTECHNICAL ENGINEERING, MATERIALS TESTING, & INSPECTION SERVICES

CONTRACT
Geocon currently provides geotechnical, materials testing and inspection services for the City of Newport Beach. Investigations for pavement restoration projects and miscellaneous public improvement repairs were completed and geotechnical and materials inspection and testing services were provided for asphalt pavement and concrete placement. Mr. Radlinski performed special inspection services for these projects.

IRVINE RANCH WATER DISTRICT, UNIVERSITY DRIVE WIDENING APPURTENANCE RELOCATIONS, IRVINE,

CALIFORNIA
Geocon provided geotechnical observation and testing services during the backfill of water utility trenches during the University Drive Widening Appurtenance Relocations in Irvine, California for the Irvine Ranch Water District. The project included the portion of University Drive located between MacArthur Boulevard and Campus Drive. Construction included removal and relocation of existing service backflow preventers, vaults, fire hydrants, blowoffs/bottom drains, cathodic test stations, airvacs, a 16-inch CML&C pipe, and water services; main line valve installation/replacement; installation of reinforced concrete pad over 16-inch pipe; and adjusting valve cans and sewer manholes to grade. Mr. Radlinski performed soil sampling and testing and observation of utility trenches.

PORTOLA CENTER, LAKE FOREST, CALIFORNIA
The Portola Center residential subdivision is located in the City of Lake Forest in the eastern portion of Orange County, California. The 200 acre property is planned for 700 single-family homes, a mixed-use commercial/residential area, multi-family housing, and public and private parks/residential facilities with accommodating retaining walls, streets, and infrastructure. Mr. Radlinski served as special inspector for the duration of this project.

EXPERIENCE
50 years

CERTIFICATIONS
- City of Irvine Special
Inspector
- ICC Reinforced Concrete
- ICC Structural Masonry
- ACI Grade I Concrete
Testing Field Technician
- ACI Concrete Strength
Testing Technician
- City of San Diego Special
Inspector
- OSHA 10-Hour
Construction Safety
Course
- First Aid/CPR/AED &
Bloodborne Pathogens
City Council 17 – 105 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 13 August 28, 2023

TYLER KLINGENBERG

INSPECTOR
Mr. Klingenberg has more than 10 years of experience performing materials testing and special inspection services throughout the Orange County and Los Angeles areas on a variety of public and private sector projects, including schools, hospitals, roads, commercial buildings and residential buildings. As an Inspector, Mr. Klingenberg is responsible for performing materials testing and inspection services for reinforced and post-tensioned concrete, wood and masonry construction, spray-applied fireproofing, structural steel and bolting, epoxy anchors, and rebar. Recent experience includes:

FIRE STATION NO.2 REPLACEMENT, NEWPORT BEACH, CALIFORNIA Geocon is currently providing testing and observation services during the grading for the replacement of Fire Station No. 2 in the City of Newport Beach, California. Mr. Klingenberg is performing as Geocon’s primary inspector and has provided client meeting coordination; sample importing; and testing and observation during the placement of subgrade, base, and asphalt concrete.

CITY OF NEWPORT BEACH, OCEAN BOULEVARD SIDEWALK, NEWPORT BEACH, CALIFORNIA Geocon performed testing and observation services for the Ocean Boulevard Sidewalk Improvements project.

The project consists of sidewalk to be installed along the south side of Ocean Boulevard from Dahlia Avenue to Fernleaf Avenue. The project provides for pedestrian safety and American with Disabilities Act (ADA) compliance. Mr. Klingenberg performed testing and observation during placement of subgrade, base, and asphalt concrete.

CITY OF PASADENA, VICTORY PARK, PASADENA, CALIFORNIA
Geocon performed testing and observation services during the Victory Park Restroom project. The existing restroom will be demolished and replaced with a larger facility that will include a storage room for Park staff.

The existing restrooms had deteriorated and become difficult to maintain. Mr. Klingenberg performed inspection and stressing of epoxy anchors and rebar.

CITY OF GARDEN GROVE, ACACIA AVENUE-JOSEPHINE STREET STORM DRAIN, GARDEN GROVE, CALIFORNIA Geocon performed utility potholing services on Acacia Avenue and Josephine Street with the goal to fill the cracks and separations of asphaltic pavement for the street improvement project in the City of Garden Grove.

We exposed utilities along the alignment of the proposed storm drain line, backfilled the excavations with soils, and restored the ground with asphalt/concrete patches. Geocon matched the existing AC thickness to that of surrounding streets upon completion of the storm drain. As an inspector, Mr. Klingenberg performed density testing of subgrade, base, and asphalt concrete; observation of subgrade stabilization; density testing of storm drain trenches and during backfill.

PORTOLA CENTER, LAKE FOREST, CALIFORNIA
The Portola Center residential subdivision is located in the City of Lake Forest in the eastern portion of Orange County, California. The 200 acre property is planned for 700 single-family homes, a mixed-use commercial/residential area, multi-family housing, and public and private parks/residential facilities with accommodating retaining walls, streets, and infrastructure. Mr. Klingenberg performed testing and observation during utility trenching; placement of subgrade, base, and asphalt concrete; construction of the building pad; and foundation observation.

EXPERIENCE
10 years

CERTIFICATIONS
- ICC Reinforced Concrete
- ICC Soils
- ICC Masonry
- ICC Structural Steel &
Bolting
- ACI Concrete Field Testing
Technician Grade 1
- HAZMAT
- Nuclear Gauge Safety
City Council 17 – 106 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 14 August 28, 2023

RAZMIK DAVIDIAN

SENIOR INSPECTOR
Mr. Davidian has over 30 years of experience performing construction inspection services throughout the greater Los Angeles area. His experience includes numerous
large-scale private developments, educational
institutions, medical facilities, and various public works projects. Mr. Davidian prides himself on his strong work ethic and his ability to work as an extension of our clients’ staff. He is responsive and provides effective testing and inspection services by working with clients to make sure the required testing and inspections are performed as
efficiently as possible. He is a primary inspector and is capable of providing complete and comprehensive inspection and testing services for entire projects. His relevant experience includes:

CITY OF NEWPORT BEACH, FIRE STATION NO. 2 REPLACEMENT,

NEWPORT BEACH, CALIFORNIA
The City of Newport Beach is replacing the Lido Fire Station No. 2 on 32nd Street — built in 1953 – and replacing it with a new structure on the corner of 28th Street and Newport Boulevard. The new location is larger and will provide better access to more residential areas than the old station. Mr. Davidian provided welding inspection during construction.

CITY OF THOUSAND OAKS, HAIGH ROAD STORM DRAIN IMPROVEMENTS,

THOUSAND OAKS, CALIFORNIA
Mr. Davidian served as special inspector throughout the duration of construction for the Haigh Road Drainage Improvement Project. Geocon’s scope of services included soils testing of the installation of 60” RCP, backfill testing under AC paving, junction structure concrete testing, laboratory testing of soils, and laboratory testing of sampled concrete.

LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS, JESSE OWENS

PARK NEW BASKETBALL COURT, LOS ANGELES, CALIFORNIA
Mr. Davidian performed geotechnical inspection and testing services during placement of subgrade, base, and asphalt concrete. He also provided observation and testing services during the concrete grout pour and created concrete cylinders for laboratory testing purposes.

CITY OF PASADENA DEPARTMENT OF PUBLIC WORKS, ON-CALL SOILS & MATERIALS TESTING SERVICES

CONTRACT
Mr. Davidian served as special inspector for projects on the City of Pasadena Department of Public Works On-Call Geotechnical Engineering, Materials Testing, and Inspection Services contract. Geocon has provided services on Arroyo/Rose Bowl Drive, Preventative Maintenance of Streets, Green Street and Fair Oaks Avenue, Arroyo and Linda Vista, La Pintoresca Library, roadwork on Walnut Street between Daisy and Sunnyslope, East Side Storm Drain from Belvidere to Mountain Street, roadwork on the corner of Fair Oaks and California, slope failure at 1175 North Arroyo Boulevard, and a storm drain break at East Del Mar Boulevard west of Allen Avenue.

EXPERIENCE
30 years

CERTIFICATIONS
- ICC Commercial Building
- ICC Commercial Mechanical
- ICC Commercial Plumbing
- ICC Reinforced Concrete
- ICC Pre-Stressed Concrete
- ICC Special Soils
- ICC Structural Steel & Bolting
- ICC Structural Welding
- ICC Spray-Applied
Fireproofing
- ICC Structural Masonry
- LA City Grading
- LA City Concrete Construction
- LA City Masonry Construction
- LA City Wood Construction
- LA City Drilled-In-Anchors
- LA City Structural Steel &
Welding
- LA City Gunite/Shotcrete
- LA County Concrete
- LA County Masonry
- LA County Welding
- AWS Certified Welding
Inspector
- City of Santa Monica
Inspector
- Class B- CA General Building
Contractor
City Council 17 – 107 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 15 August 28, 2023

RESUMES OF SUBCONSULTANTS

ENTHALPY ANALYTICAL
DIANE M GALVAN | SENIOR PROJECT MANAGER
931 W BARKLEY AVE, ORANGE, CA 92868
Ms. Galvan has over thirty-one years of industry knowledge in the environmental laboratory industry. Her laboratory experience ranging from Sample Receiving Technician, Client Services Coordinator, Sample Receiving/Field Services Supervisor, Project Manager and now Sr. Project Manager brings not only an indepth knowledge of the environmental market as well as a unique ability in developing and maintaining strong relationships though loyalty, trust, and dedication to her clients.

Ms. Galvan’s responsibilities include interacting with clients on a daily basis concerning sampling, courier service, project specifics, sample results, and final reports. She also assists with coordinating laboratory personnel to provide on-time delivery for her clients. Some of Geocon’s experience with Enthalpy Analytical includes:
• City of Newport Beach, Superior Avenue Parking Lot, Newport Beach, California • City of Victorville, Green Tree Blvd Extension Project, Victorville, California • California Parks & Recreation, Palomar Mountain Water Well, San Diego, California • City of Sacramento, Norwood Avenue Supplemental Phase II ESA, Sacramento, California • Department of General Services, San Joaquin County Fairgrounds Phase II ESA, Stockton, California

GOLD CONSTRUCTION SERVICES
THOMAS ROBINSON | VICE PRESIDENT
11557 POEMA PLACE #102, CHATSWORTH, CA 91311
Mr. Robinson has a proven ability to manage account relationships and large-scale projects, ability to organize, prioritize, and work under extreme pressure and heavy deadlines. He is experienced in leading cross-functional teams, managing a product line from start to finish, justifying new product development, determining, and documenting new product requirements, developing sales forecasts and product pricing, and launching new products to the marketplace. Some of Geocon’s experience with Gold Construction Services includes:
• City of Newport Beach, On-Call Geotechnical Engineering Services Contract, Newport Beach, California
• City of Garden Grove, On-Call Geotechnical Engineering Services Contract, Garden Grove, California
• City of Pasadena, On-Call Geotechnical Engineering Services Contract, Pasadena, California • City of Los Angeles Bureau of Engineering, On-Call Geotechnical Engineering Services, Los Angeles, California
• Los Angeles Unified School District, On-Call Geotechnical Engineering Services Contract, Los Angeles, California
City Council 17 – 108 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 16 August 28, 2023
STEVEN P. KEHOE | PROFESSIONAL ENGINEER
KEHOE TESTING & ENGINEERING, INC.
5415 INDUSTRIAL DR, HUNTINGTON BEACH, CA 92649
Mr. Kehoe has worked with Cone Penetrometer Testing (CPT) and Direct Push Testing equipment over the past 35 years. As a Professional Engineer, he has worked as a consulting geotechnical & environmental engineer and have used CPT data on thousands of projects (including several EPA Superfund projects and large government projects). As a General Manager for twelve years and currently as owner of Kehoe Testing & Engineering, Inc. (KTE), his main goal is to ensure that quality soil & groundwater data are obtained, and to assist the client in the interpretation of the data & planning of the exploration in the field. Some of Geocon’s experience with Kehoe Testing & Engineering includes:
• City of San Diego, Lifeguard Headquarters Fuel Tank,
San Diego, California
• Los Angeles Unified School District, On-Call Geotechnical Engineering Services Contract, Los Angeles, California
• Los Angeles Department of Water and Power, City Trunk Line U3, Los Angeles, California • County of San Diego, Bonita-Sunnyside Branch Library, Chula Vista, California
• Sycuan Band of the Kumeyaay Nation, Smith Ranch Development Site, San Diego, California

SOCAL DRILLING CO
RANDY A FAGAN | ROTARY WASH DRILL RIG OPERATOR
1521 ELMSFORD AVE, LA HABRA, CA 90631
Mr. Fagan is a self-employed Rotary Wash Drill Rig Operator with extensive experience in both geotechnical and environmental drilling through all types of formations. He is well trained in technology, mechanics, and safety procedures relevant to the drilling process and has a proven track record of completing difficult projects on schedule and on budget. Mr. Fagan has excellent interpersonal skills, professional attitude, and firm personality to manage projects independently or as a team member. Some of Geocon’s experience with Socal Drilling includes:
• San Diego Gas & Electric, Bay Boulevard Substation, San Diego, California • City of Newport Beach, Junior Lifeguard Facility, Newport Beach, California • City of Los Angeles, Venice Beach/Rose Avenue Restroom, Los Angeles, California

EDUCATION
- Master of Engineering,
University of Florida,
Gainesville, FL (1988-
1989)
- Bachelor of Science Civil
Engineering, University of
Florida, Gainesville, FL
(1983-1988)

CERTIFICATIONS
- CA: Professional Engineer
No. 53006
- CA: Contractors License
(C-57 Well Drillers), No.
786163
- The National Council of
Examiners for Engineering
& Surveying, #18038
- Osha/Hazmat Training,
40hr Health & Safety and
8hr Refresher
- American Society of Civil
Engineers, Member

CERTIFICATIONS
- C57 Water Well Drilling
license ~ 864735
- SBE ~ State of California
- SBE ~ Port of Long Beach
(BAVN)
- 40 Hour Hazmat Training
- Railroad Safety Training
- Personal Online Safety
Training
City Council 17 – 109 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 17 August 28, 2023

MARTINI DRILLING

DARIN MARTINI
12141 MARINERS WAY, GARDEN GROVE, CA 92843
Mr. Martini has over 37 years of experience providing geotechnical and environmental drilling services. His responsibilities includes contract management, supervising health and safety requirements, materials procurement, equipment scheduling, and managing and supervising staff.

Some of Geocon’s experience with Martini Drilling includes:
• Orange County Fire Authority, Training Tower, Irvine, California • City of Pasadena, On-Call Geotechnical Engineering Services Contract, Pasadena, California
• City of Los Angeles Bureau of Engineering, On-Call Geotechnical Engineering Services, Los Angeles, California
• County of Los Angeles Department of Public Works, On-Call Geotechnical Engineering Services, Los Angeles, California BELSHIRE ENVIRONMENTAL SERVICES, INC.

BRIAN F CASS | VICE PRESIDENT OF BUSINESS DEVELOPMENT
25971 TOWNE CENTRE DRIVE, FOOTHILL RANCH, CA 92610
Brian Cass has been involved in the hazardous waste industry since June 1994. He has extensive knowledge of hazardous waste regulations on both a state and federal level and has completed the Department of Transportation 126F/181 Hazardous Materials Transportation Training. Brian maintains a thorough understanding of waste classification according to RCRA and TSCA guidelines. His knowledge of regulations, land disposal restrictions and soil treatment standards are instrumental in providing our clients with the information necessary to properly determine the most cost effective remediation options for their waste. Brian also has a thorough knowledge of DOT shipping classifications for the safe transportation of waste handled by Belshire, ensuring that all waste is properly labeled and placarded in appropriate containers prior to transportation. His knowledge of shipping documentation is also vital for the safe, efficient and proper transportation of our customers’ waste.

As Vice President of Business Development and Sr. Account Manager at Belshire, Brian is responsible for managing the accuracy and efficiency of all aspects of staff assigned projects, as well as coordinating individual projects himself. Brian prepares and/or reviews cost proposals/project budgets, coordinates staff/subcontractor tasks and data collection, evaluates analytical data reports and waste classification decisions, and compiles written reports. Brian effectively manages environmental projects ranging in size from $100 to over $1,000,000. Many of these projects have been public agency, transportation and utility related.

Some of Geocon’s experience with Belshire Environmental Services includes:
• City of San Diego, San Diego Convention Center Ph Iii • City of Chula Vista and San Diego Metropolitan Transit System, Transit Oriented Mixed Use Site, Chula Vista, California
• City of Los Angeles Bureau of Engineering, On-Call Geotechnical Engineering Services, Los Angeles, California

CERTIFICATIONS
- California C-57
- API WorkSafe Certificate
- Cal OSHA 40 Hour
Hazardous Waste
Training
- Annual 8-Hour
Refresher Course
- RSO Training
- LPS Certified

EDUCATION
- B.A., Political Science
(Minor Earth Science),
California State University,
Fullerton (1986)
City Council 17 – 110 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 18 August 28, 2023

ORGANIZATIONAL CHART OF PRIMARY STAFF
Detailed resumes of the key personnel selected for this contract have been provided in Section C, Firm and Team Experience. Resumes. The personnel listed have the necessary certifications and prior experience to perform geotechnical services for the City of Santa Ana. In addition to our proposed project team, Geocon has a large staff of over 275 registered engineers, geologists, certified special inspectors, and support staff who are available to perform work on this project if the need for additional resources arises.

ANTICIPATED AVAILABILITY
Geocon is confident in our ability to provide geotechnical services to the City’s satisfaction. We are accustomed to working on multiple, large-scale concurrent projects and working on projects with tight budgets and schedules. Our anticipated project availability is provided in the table below.

Name Role Project Availability
Jelisa Thomas Adams, GE Project Manager/Senior Engineer 25% Neal Berliner, GE Principal Engineer 35%
Gerald Kasman, CEG Senior Geologist 35%
Petrina Zen, PE Project Engineer 40%
Phillip Stephens Regional Laboratory Manager 40%
Sergio Ingco Laboratory Manager 45%
Alex Do Inspector 100%
Marc J. Radlinski Inspector 100%
Tyler Klingenberg Inspector 100%
Razmik Davidian Inspector 100%
City of Santa Ana
Project Manager
Jelisa Thomas Adams, GE
Senior Engineer
Key Professional Staff
Gerald Kasman, CEG
Senior Geologist
Petrina Zen, PE
Project Engineer
Laboratory Services
Phillip Stephens
Regional Laboratory Manager
Sergio Ingco
Laboratory Manager
Multi-Certified Inspectors
Alex Do
Marc J. Radlinski
Tyler Klingenberg
Razmik Davidian
Quality Assurance/
Quality Control
Neal Berliner, GE
Principal Engineer
City Council 17 – 111 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 19 August 28, 2023
D. UNDERSTANDING OF NEED

UNDERSTANDING
Geocon understands the City of Santa Ana is seeking qualified Consultants to provide On-Call Geotechnical Services for future Public Works projects. We have thoroughly reviewed the contents of the City’s RFP and understand that the City wishes to select consultants for on-call services for a period of three years. The Santa Ana Department of Public Works develops, operates, maintains, and upgrades the City’s infrastructure. The public works projects anticipated to need geotechnical services are primarily capital improvement projects for transportation, storm drains, sewer, and water supply.

The scope of anticipated services is anticipated to include performing geotechnical investigations, pavement investigations, pavement condition surveys, pavement rehabilitation design; performing review of project plans and specifications; and providing construction inspection, materials testing, and laboratory testing services in conformance with the City’s and/or Caltrans’ Quality Assurance Program. Geocon is capable of providing the full scope of services outlined within the 17 bullet points listed on pages 2 and 3 of the City’s RFP. Enclosed is our Standard Hourly Fee Schedule. In accordance with the RFP, we understand that these billing rates will be maintained through the duration of the contract.

APPROACH
Geocon’s first priority when presented with a scope of work for a project is to review the information provided as well as any background information available to gain a thorough understanding of the project elements, needs and potential challenges. Following our analysis of the scope of work, we identify the key issues that need to be addressed, such as site conditions, characteristics, access, urgency, schedule, and weather considerations. As a matter of professional practice, we regularly review federal, state, and local agency codes, including County and City standard specifications and details to ensure that our services meet the standards adopted by the respective agency. Following this review, we then create an proposal that addresses the requested needs of the project along with any key issues we have identified.

Our primary goals are to perform our field investigations with minimal environmental and social impact and to effectively evaluate the geotechnical and geological conditions at the project site and develop cost-effective solutions for geotechnical-related design while maintaining our ethical obligation of protecting the safety, health, and welfare of the public.

Our approach for providing geotechnical engineering services typically includes the following:
 Geocon’s Project Manager receives task order request from City staff.  Geocon’s Project Manager will review project information and develop a project-specific scope of services and estimated fee.
 Geocon personnel collaborate with City staff and to review the City’s expectations for the project, County, State, and/or Federal funding or technical requirements, and any project-specific challenges. No two projects are the same and Geocon evaluates each project with a wide perspective to avoid missing details that would otherwise lead to delays or additional costs.  The proposed scope and fee are reviewed by the City and a final scope and fee are negotiated.  The Geocon team performs the authorized services as requested by the City.  Geocon submits draft reports for City review.
 Project deliverables (reports, plans, inspection reports, laboratory test results) are reviewed by Geocon’s Project Manager prior to final submittal and finalized after incorporating any comments from the City.

City Council 17 – 112 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 20 August 28, 2023
E. RELEVANT PROJECT EXPERIENCE

ON-CALL GEOTECHNICAL & MATERIAL TESTING SERVICE

NEWPORT BEACH, CALIFORNIA
Geocon is currently contracted with the City of Newport Beach to perform oncall geotechnical engineering and materials testing services. Over the course of this contract, Geocon has provided nearly $449 thousand in geotechnical and materials testing services over the course of nine projects authorized in the last year. Our services include geotechnical observation and field testing, compaction testing, and geotechnical investigations and studies. Some of these projects are summarized as follows:

ANNUAL SLURRY SEAL REPAIR PROGRAM
Geocon provided as-needed special inspection and testing services during construction of the Slurry Seal Program project in the City of Newport Beach, California. The repair program consisted of placing 3,600,000 square feet of Type 1 Slurry Seal throughout the City of Newport Beach. Samples of the slurry emulsion and aggregate were taken prior to the start of the roadway sealing testing, and consisted of collecting two samples per truck per day. All samples were tested for Wet Track Abrasion, Slurry Emulsion Oil Content, and Slurry Aggregate Gradation.

ANNUAL CONCRETE REPLACEMENT PROGRAM
Through our on-call contract, Geocon provided testing and inspection services for the Annual Concrete Replacement Program for the City of Newport Beach. The project consisted of the removal and replacement of sidewalk, curb and gutter, and driveway entries at various locations. The project predominantly consisted of unreinforced concrete; however, select areas required reinforcing, which Geocon also provided inspection.

Our services included collection of concrete samples, observation of rebar placement, and compressive strength laboratory testing.

NEWPORT CENTRE FIRE STATION
Through our on-call contract, Geocon conducted a limited geotechnical investigation for the proposed addition to the existing fire station structure for the City of Newport Beach. The scope of the investigation included a site reconnaissance, field exploration, laboratory testing, engineering analysis, and the preparation of a final report. The proposed project consisted of a new 414 square foot building addition constructed adjacent to the existing structure. The existing structure is supported on belled caissons which extend approximately 10 feet below the slab-on-grade of the existing structure. Geocon made design recommendations for the end-bearing caissons, concrete slabs-on-grade, preliminary pavement recommendations, temporary excavations, and surface drainage.

ARTERIAL HIGHWAY REPAIR
Geocon performed testing services and a geotechnical observation for the Arterial Highway Repair Project.

We performed in-place density tests on asphalt concrete placed and testing for street improvements.

Geocon’s ultimate opinion was that the grading and placement of engineered materials performed in conformance with the project plans.

REFERENCE
City of Newport Beach
100 Civic Center Drive,
Newport Beach, CA 92658
Andy Tran, PE
Senior Civil Engineer
(949) 644-3315
[email protected]

KEY PERSONNEL
Jelisa Thomas Adams, GE
Neal Berliner, GE
Petrina Zen, PE

PROJECT DURATION
December 2018 – Ongoing

GEOCON FEE
$640,000
City Council 17 – 113 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 21 August 28, 2023

CITY OF ANAHEIM ON-CALL MATERIALS TESTING, DEPUTY INSPECTION, &

ENVIRONMENTAL ENGINEERING SERVICES

ANAHEIM, CALIFORNIA
Geocon is currently contracted with the City of Anaheim to provide materials testing, geotechnical engineering including analysis and testing, environmental assessments, and review of environmental reports. Some of the projects we have performed services on for the City are as follows:

RESIDENTIAL STREET IMPROVEMENT PROJECT, WILLOWBROOK AND RIVERDALE, GROUP 1
Geocon is currently providing as-needed geotechnical, material testing, and inspection services during construction of pavement improvements in the Willowbrook and Riverdale neighborhoods in Anaheim. The project entails approximately 1,312,000 square feet of grind and overlay and 1,035,000 square feet of slurry seal. Work which requires geotechnical and materials testing and inspection services for the project includes Asphalt Concrete (AC) materials sampling and laboratory testing; batch plant inspection; AC materials / compaction testing; providing proactive feedback to the City Project Manager and Contractor to identify areas that may affect the paving operation and recommend alternatives to avoid potential delays; and maintaining effective records of communication and material testing reports.

MISCELLANEOUS WATER VAULTS
Geocon is currently providing as-needed geotechnical and material testing and inspection services during the Miscellaneous Water Vaults 10, 29, 49, & 94 (RCP 2020-17927) and 26, 33, and 55 (RCP 2021-18474) capital improvement projects. The projects generally consist of the rehabilitation and/or abandonment of seven total miscellaneous water vaults located in the City of Anaheim. The scope of work consisting of soils / aggregate inspection and compaction testing; asphalt concrete (AC) inspection, compaction testing, and sampling; and structural or non-structural concrete observation and strength testing. Work which requires geotechnical and materials and testing and inspection services are anticipated to include observation of trench and excavation bottoms; observation as well as field and laboratory testing of soil and aggregate material; observation as well as field and laboratory testing of asphalt concrete; observation and testing of structural and non-structural concrete for pipe and elbow supports as well as curb and gutter; providing proactive feedback to the City Project Manager and Contractor to identify areas that may affect the paving operation and recommend alternatives to avoid potential delays; and maintaining effective records of communication and material testing reports.

REFERENCE
City of Anaheim
200 S Anaheim Blvd, Ste 276
Anaheim, CA 92805
Lorenzo Rea,
Project Manager
(714) 765-6893
[email protected]

KEY PERSONNEL
Jelisa Thomas Adams, GE

PROJECT DURATION
May 2022 – Ongoing

GEOCON FEE
$99,100
City Council 17 – 114 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 22 August 28, 2023

CITY OF GARDEN GROVE ON-CALL GEOTECHNICAL SERVICES

GARDEN GROVE, CALIFORNIA
Geocon currently holds an on-call geotechnical, materials, testing and inspection services contract with the City of Garden Grove. We have completed numerous pavement restoration projects including arterial streets, residential roads, storm drains, and a variety of public improvement projects.

Some of these projects are summarized below:

VARIOUS RESIDENTIAL AND ARTERIAL STREETS IMPROVEMENTS PROJECTS Geocon provided testing and observation services during the street improvement project in the City of Garden Grove. The project would result in an improved roadway surface and minimize maintenance efforts. The purpose of the testing and observations was to determine that the specifications required for the project were met. We performed in-place density tests, laboratory tests, and prepared a report summarizing our testing and observation findings. Geocon concluded that the preparation of the paving subgrade soils and the placement of engineered materials had been performed in substantial conformance with the requirements of the City of Garden Grove and the project plans.

VARIOUS STREETS AND STORM DRAIN IMPROVEMENTS
Geocon performed a limited geotechnical investigation as part of the Acacia-Josephine Storm Drain Project for our on-call contract with the City of Garden Grove. The project was to improve the street pavement, which had rutting and cracks, as well as adding a storm drain to improve poor drainage conditions. The planned rehabilitation is meant to extend the roadway to meet a 20-year design life. During the investigation we performed a site reconnaissance, a visual evaluation of the existing pavement conditions, coring of the existing pavement, advancing borings, sampling the subgrade soils and groundwater, laboratory testing, and engineering analysis. Geocon found that the roadways showed signs of moderate to severe distress, potholes, and raveling. Our reconnaissance observed streets that had ponded water, likely due to poor drainage. Geocon’s opinion was that the construction of the proposed improvements could be performed provided their recommendations were followed and implemented during construction.

ACACIA-JOSEPHINE STORM DRAIN UTILITY POTHOLING
Geocon performed potholing services for the Acacia-Josephine Storm Drain project in the City of Garden Grove. The purpose of the work was to obtain the size and type of pipe, measure the depth of cover from finished grade to the top of pipe; and measure horizontal control from centerline of the streets. After the utilities were exposed and the desired measurements obtained the surface was restored with asphalt or concrete. The project is currently under construction and Geocon has been retained to provide geotechnical and special testing and inspection services.

REFERENCE
City of Garden Grove
11222 Acacia Parkway,
P.O. Box 3070
Garden Grove, CA 92842
Navin Maru
Project Engineer
(714) 741-5600
[email protected]

KEY PERSONNEL
Jelisa Thomas Adams, GE
John Stapleton, PE

PROJECT DURATION
May 2020-Ongoing

GEOCON FEE
$224,200
City Council 17 – 115 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 23 August 28, 2023

SOUTH MAIN STREET CORRIDOR

SANTA ANA, CALIFORNIA
As a valued member of many project teams, Geocon was exclusively invited to provide testing and inspection services during the South Main Street Corridor Project. This was done to ensure the timely completion of the City's project as construction commenced while the City was in the process of finalizing negotiations with their group of on-call consultants. The project consisted of corridor improvements, street rehabilitation, and sewer improvements. The scope of work included pavement rehabilitation, enhancing PCC crosswalks and intersections, decorative and lighting improvements, landscaping and irrigation, 2037 linear feet of sewer main and lateral replacement, and railroad coordination.

Geocon provided testing and observation services during the backfill of sewer main and lateral line trenches, and the preparation of pavement subgrade, and asphalt placement and compaction. Our scope of work included:
• Performing inspection and approval of excavation bottoms prior to placing fill. • Performing in-place density tests on the soil, base, and asphalt materials placed and compacted. • Performing laboratory tests to aid in evaluating the compaction characteristics of soil types used for fill, as well as the properties of the asphalt concrete
• Transmitting results effectively and immediately via verbal and written communication to the Contractor and City project liaison.
• Preparing a report documenting our observations and testing services through the completion of our engagement on the project to facilitate a smooth transition and project completion.

In-place density tests were performed in conformance with ASTM Test Method D6938 (Nuclear Density Gauge) for soil and soil-aggregate and D2950 for asphalt concrete. Laboratory tests were performed on the materials used as engineered fill to evaluate moisture-density relationships, optimum moisture content and maximum dry density.

REFERENCE
City of Santa Ana
C/O Butier Engineering, Inc
17822 East 17th St, Ste 404
Tustin, CA 92780
Mark Butier, President
(714) 832-7222
[email protected]

KEY PERSONNEL
Jelisa Thomas Adams, GE
John Stapleton, PE
Scott DeVol
Tyler Klingenberg
Marc Radlinski

PROJECT DURATION
May 2021-September 2021

GEOCON FEE
$87,000
City Council 17 – 116 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 24 August 28, 2023
F. WILLINGNESS TO COMPLY WITH AGREEMENT TERMS
Geocon has no exceptions to the City’s Sample Master Service Agreement.

City Council 17 – 117 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 25 August 28, 2023
G. REFERENCES
Public Entity Relevant Project Email
City of Garden Grove
Navin Maru
Project Engineer
On-Call Geotechnical Services [email protected]
City of Newport Beach
Andy Tran
Senior Civil Engineer
On-Call Geotechnical Engineering &
Material Testing Services
[email protected]
City of Anaheim
Lorenzo Rea
Project Manager
On-Call Materials Testing, Deputy
Inspection, & Environmental
Engineering Services
[email protected]
City Council 17 – 118 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 26 August 28, 2023

2. SCOPE OF SERVICES AND SCHEDULE

WORK PHASES

GEOTECHNICAL ENGINEERING
We provide geotechnical engineering services to a broad spectrum of clientele including public agencies, developers, design professionals, and the construction industry.

We are a full-service geotechnical consulting firm capable of performing the field, laboratory, and engineering analyses for a project with in-house staff and equipment.

All projects are managed with the ultimate goal of producing technically sound and economically feasible solutions. This is achieved by considering construction costs and client needs in conjunction with site conditions and engineering requirements. Our innovative and practical solutions to complex geotechnical problems have resulted in a substantial percentage of repeat-client work.

We offer expertise in the following areas:
• Geotechnical Investigations
• Due Diligence Geotechnical Evaluations
• Geotechnical Feasibility Studies
• Percolation and Infiltration Testing
• Geophysical Studies
• In-Situ Testing
• Shallow & Deep Foundation Design
• Pavement Studies
• Liquefaction Analysis
• Seismic Hazard Assessments
• Seismic Retrofits
• Slope Stability Evaluations
• Landslide Evaluations
• Fault Studies
• Vibration Monitoring
• Inclinometers / Piezometers
• Settlement Monitoring
• Value Engineering / Peer Review
• Ground Improvement Evaluations
• Plan and Specification Review
• Construction Management Support
• Laboratory & Materials Testing

ENGINEERING GEOLOGY
In conjunction with our geotechnical engineering services, Geocon provides engineering geology support for our public and private sector clients. Our in-house staff provides a full range of engineering geology services from feasibility studies and geologic investigations to professional review of projects.

Projects are managed by a Certified Engineering Geologist or Geotechnical Engineer with oversight by a principal of the company to produce technically sound, defensible, economically practical, and achievable solutions to complex geologic problems. We accomplish this by considering costs and client needs relative to the schedule, site conditions, and technical requirements of projects. Clients appreciate our innovative and practical solutions to complex geological problems and rely on us for advice and consultation.

Geocon’s experience and that of our individual staff members provides our clients with expertise in the service areas listed below.
• Geological Feasibility Studies
• Due Diligence Geological Evaluations
• Geologic Hazard Reconnaissance & Mapping
• Slope Stability Analysis
• Landslide Evaluations & Investigations
• Seismic Hazard Assessments
• Fault Studies
• Geophysical Studies
• Geological Explorations & Investigations
• Geologic Mapping
• Subsurface Mapping
• Geotechnical Instrumentation & Monitoring
• Naturally Occurring Asbestos Surveys
• Background Metals Studies
• Mineral Resource Evaluations
• Mine Reclamation Plans
• Abandoned Mine Hazard Assessments
• Hydrologic Investigations
• Groundwater Resource Evaluations
• Well Design / Wellsite Supervision
• Plan & Specification Review
• Construction Management Support
• Settlement Monitoring
• Forensic Studies
• Peer Review
City Council 17 – 119 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 27 August 28, 2023

CONSTRUCTION INSPECTION
To confirm compliance with our engineering recommendations, we are commonly retained to provide quality control testing services during construction. We also provide a full range of special inspection services.

Our field technicians and inspectors maintain current certifications including International Code Council (ICC), National Institute for Certification in Engineering Technologies (NICET), American Concrete Institute (ACI), and State of California Department of Transportation (Caltrans), as well as required certifications from the cities and counties where work is performed.

Our construction inspection services are as follows:

EARTHWORK AND FOUNDATIONS
• Site Grading Observation
• Sloping / Compound / Excavations / Shoring
• Underground Utility Installation
• Subgrade Preparation
• Chemical Treatment
• Geotextile / Rock Stabilization
• Base and Paving Placement
• Spread Footing / Grade Beam Construction
• Conventional / Post-Tensioned
Mat Foundation Construction
• Drilled / Driven Pile & Pier Installation
• Micro-Pile Installation
• Tie-Back Anchor / Soil Nail Installation
• Stone Columns / Vibrocompaction /
Deep Dynamic Compaction
• Compaction Grouting

DEPUTY / SPECIAL INSPECTIONS
• Reinforcing Steel / Shotcrete Placement
• Concrete Placement / Curing
• Pre-Stressed / Post-Tensioned Concrete
• Shotcrete
• High-Strength Bolting
• Drilled-In-Anchor Installation
• Structural Steel Welding / Welding
Qualifications
• Structural Wood
• Steel & Welding Fabricator Shop
Inspections
• Batch Plant Inspections
• Reinforced Masonry Construction

LABORATORY TESTING
Our in-house soils and materials testing laboratories are certified by the American Association of State Highway and Transportation Officials (AASHTO), State of California Department of Transportation (Caltrans), Cement and Concrete Reference Laboratory (CCRL), Division of State Architect (DSA), and City of Los Angeles. Testing of soil, aggregate, asphalt concrete, and Portland cement concrete is performed in accordance with published test procedures such as American Standards for Testing Materials (ASTM), Caltrans, USACE, AASHTO, or the governing building code. Our in-house, 400,000 lb. Universal Testing Machine (UTM), manufactured by Southwark-Emery, is capable of testing up to a #18 Rebar, as well as high strength bolts and nuts.

In-house quality assurance programs are maintained to provide professional-level accuracy and reproducibility acceptable to current industry standards. This is accomplished by internal staff training, calibration of appropriate testing apparatus by certified independent agencies, and periodic inspection by outside accredited testing and inspection agencies. Our testing laboratory provides soil and materials testing services and is extensively equipped and staffed with trained, qualified personnel and registered engineers who oversee laboratory testing. Laboratory reports will be distributed (pdf email) to project teams as testing is performed and failing tests will be reported immediately. Our laboratory services are available 24 hours a day, 7 days a week.

Our laboratory testing services are as follows:
• Soil Compaction Curves
• Soil Index Properties
• Soil Shear / Compressive Strength Properties
• Soil Consolidation / Expansion
• Soil Grain Size Analyses / Gradation
• Soil Pavement Stability
• Soil Corrosion
• Concrete / Asphalt
• Masonry / Grout / Mortar
• Rebar, Yield and Tensile Strength
• Bolt Assemblies
City Council 17 – 120 11/21/2023
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RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 28 August 28, 2023
TASKS
Geocon will provide the following under this on-call contract:

1. Project Management - The Consultant shall be responsible for project management activities throughout the life of the contract. The scope of activities includes but is not limited to, coordinating and being responsible for scheduling meetings, managing the project schedule, preparing and distributing minutes, field reviews, tracking action items for the City of Pasadena and consultant subcontractors, and preparing all submissions for the City of Pasadena to submit to Caltrans Local Assistance.

2. Construction Administration - Perform construction administration including the following:
attending pre- construction meeting or progress construction meetings; submittal and shop drawing reviews in conformance with the contract documents; and responses to the RFIs. Consultant shall respond to submittal and shop drawings within 7 working days and within 3 working days for RFIs to the City’s Project Manager from the date documents are received from City staff.

3. Project Documents: Plans, Specs, Schedule, Estimate - Geocon will prepare project documents (i.e., project specifications, project plans, bid schedule, and estimate) in adherence to applicable codes and standards. Geocon will also perform quality assurance checks to ensure the accuracy and completeness of project documents.

4. Engineering Peer-Review - Review and evaluate engineering geology and geotechnical engineering reports including, but not limited to, geotechnical sections of Environmental Impact Reports (EIR).

Provide the City staff with specific recommendations regarding the acceptability of such reports and provide detailed review comments to bring the report in compliance with City requirements.

5. Plan Review - Geocon will review foundation and grading plans for proposed development projects to ensure compliance with applicable geotechnical recommendations.

6. As-Built Review - Geocon will review “As Built” geotechnical engineering and geological reports for adequacy/completeness.

7. Field Observation & Recommendations - Geocon will provide field observation and recommendations as to adequacy / completeness during grading or during other geotechnical aspects of construction projects, as requested by the City. Geocon will also review field testing procedures being implemented by the developer’s geotechnical consultant, if so requested by the City.

8. Geotechnical Investigations - Geocon will perform geological studies, geotechnical testing, geotechnical-engineering evaluation, and design mitigation measures for landslides and publiclyowned properties. Work shall be performed under the direct supervision of a registered California Geotechnical Engineer (GE) and California Certified Engineering Geologist (CEG).

9. Materials Recommendations - Geocon will review and make recommendations for backfill, excavation, dewatering, utility trenches, drainage, and typical sections for pavement.

10. Field Monitoring - Collect, compile and review field monitoring data. Evaluate data trends and provide periodic communication with City staff regarding data analyses. Maintain databases of monitoring and maintenance records. Provide Geographic Information System and mapping services.

11. Reporting for NPDES Permitting - Geocon will prepare annual report summarizing monitoring data and maintenance operations. Furthermore, Geocon will prepare quarterly and annual reports for submittal to the Regional Water Quality Control Board in accordance with NPDES permit requirements.

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RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 29 August 28, 2023

12. Geological Hazard On-Call Emergency Response - Geocon will provide 24-hour on-call emergency response services as necessary to evaluate existing or pending geological hazards (or damages resulting therefrom) to public or private property, including earthquakes, landslides, mud / debris flows, flooding, fires and other natural hazards. When requested, Geocon will provide recommendations to the Building Official regarding the necessity for yellow-tagging or red-tagging structures threatened by geological hazards. Geocon will coordinate emergency services with FEMA / OES representatives and perform work in accordance with FEMA/OES guidelines in order to ensure maximum recovery of incurred costs.

13. Litigation Support - Provide litigation support, expert-witness testimony, and conduct geo-forensic studies in support of City-related litigation.

14. Attend Public Meetings - Geocon will attend community meetings and pre-bid conference, if required for the project, and respond to the bidder’s technical questions via addendum that will be prepared by the City’s Project Manager; Geocon will also make presentations to City Council, public, and other agencies as requested by City staff.

15. Change Order Review - Geocon will be available to the City to assist with the review of any contract change orders that may arise during the construction phase of the project; Geocon will also prepare supplemental documents such as bulletins, drawings and/or details, as required to facilitate changes in the work as may be necessary, or where it is determined more information is needed to complete the work.

DELIVERABLES
As a full service geotechnical engineering firm, Geocon intends to provide the City with geotechnical and geologic engineering services which may include subsurface geotechnical, geological and hydrogeological investigations, seismic studies, roadway rehabilitation and design, ground penetrating radar to determine asphaltic concrete thickness and location of utilities, design and testing for water system installations, laboratory testing, and report preparation.

The following services are anticipated to be required per the RFP. We have also included estimated timeframes and notes regarding Geocon’s method of delivery.

Geocon will furnish all necessary field equipment, survey equipment, and other supporting equipment and consumables. Our staff possesses a strong ability to provide diverse professional expertise in our service disciplines and through multi-certified personnel we will provide any or all services as applicable to this service category as outlined in the RFP.
• Consult with authorized employees, agents and representatives of the City and other agencies having jurisdiction relative to the geotechnical/materials testing and inspection of the project. Geocon is accustomed to managing projects under public works process where a multi-level jurisdiction takes place.

Geocon communicates with each team member and maintains a transparent communication pattern. • Attend meetings as scheduled by the City for the purpose of obtaining data pertaining to the project.

Geocon works well with members of the project team and we make every effort to contribute innovative approaches to project designs which save our clients time and money. • Obtain and test soil samples. Prepare and submit preliminary geotechnical investigation and recommendations prior to the beginning of construction. Geocon will schedule an appropriate time to arrive on site with a drill rig to obtain soil samples at appropriate depths for each assigned project. Geocon will prepare a geotechnical investigation report which will detail our findings, recommendations and conclusions giving the City plenty of time to review and consult prior to construction begins. • Provide geotechnical/materials/ testing and/or inspection services during the construction of the project. By providing a multi-certified inspector on site during construction, Geocon will save the City time and budgetary funding.

City Council 17 – 122 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 30 August 28, 2023
• Test designated construction materials for compliance with project plans and specifications.

Geocon will provide materials testing through our accredited in-house quality assurance testing laboratory. • Report all work observed on a daily basis and report material test results immediately upon completion of testing. Geocon provides daily field reports to all requesting parties at the end of each day on-site, and at the completion of the project in a compiled report. • Promptly prepare and submit written reports documenting all geotechnical/materials testing and inspection services performed. Geocon’s reporting process includes all findings and documentation incurred during all services performed a minimum of 24 hours or sooner if necessary. • Advise the City as to the acceptability of materials tested and inspected. Geocon considered by many as a trusted advisor, we will always be available to the City, regardless of project assignment to answer any questions or to advise on what to do in the event of failure in materials tested and/or inspected. We do not charge for advice.
• Participate in final inspection of the project and advise City as to acceptability of work performed by construction contract. To maintain consistency, Geocon will provide a lead multi-certified inspector who will participate in the final inspection of the assigned project, together we will advise the City as to the acceptability of work performed by the construction team.
• Prepare final geotechnical report. Geocon will prepare a final geotechnical report for each geotechnical investigation performed under this contract and will furnish said reports in a timely manner. • Services shall be performed as requested by the City and shall conform to the contract documents, Title 24 of the California Administrative Codes, Underwriter’s Laboratories, American Society of Testing and Materials, and other code authorities. Geocon is very familiar with local, state, federal, and other code authority requirements. Our services will be performed to project and applicable code specifications. We keep all our staff up to date on any changes that may occur in code requirements.

SCHEDULE/TIMELINE
In order to maintain project schedules and minimize delays, Geocon maintains regular communication with clients throughout project durations. Our staff understands the importance of direct client communication concerning the scope of work, project milestones, and project deliverables. It is important that Geocon has a clear understanding of the project and client expectations before commencing work. Through advanced planning and establishment of project milestones, potential impacts on the critical path are flagged early to allow for contingency planning, which minimizes risks to the project including delays and budget overruns.

Geocon regularly completes projects on schedule and is conscious of the importance of timeliness during report preparation and when responding to questions from the project team throughout the project duration.

Documents are provided to the project team in electronic (pdf) format to keep projects moving forward in an expeditious manner. Our laboratory is staffed by seasoned technicians and is open 17 hours per day to expedite laboratory results and complete reports ahead of schedule. Reports are typically sent electronically via email and by hard copy via overnight mail once completed. This allows the project team more time to complete their tasks while waiting for the final documents.

Our staff is accustomed to mobilizing on relatively short notices, provides deliverables in a timely manner, and has proven its ability to provide services for multiple, large-scale projects concurrently while adhering to project schedules.

City Council 17 – 123 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 31 August 28, 2023

3. FEE PROPOSAL (SUBMITTED SEPARATELY)
*Our fee proposal is submitted in a separate document per the instructions in the RFP.

City Council 17 – 124 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 32 August 28, 2023

4. CERTIFICATIONS (EXCLUDED FROM PAGE LIMIT)
ATTACHMENT 3-1: NON-COLLUSION AFFIDAVIT
City Council 17 – 125 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 33 August 28, 2023
City Council 17 – 126 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 34 August 28, 2023
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION
City Council 17 – 127 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 35 August 28, 2023
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
City Council 17 – 128 11/21/2023
City of Santa Ana
RFP 23-123 – On-Call Geotechnical Engineering Services
Geocon 2023-333 Page 36 August 28, 2023
City Council 17 – 129 11/21/2023

EXHIBIT C

COMPENSATION
Consultant’s Fee Proposal including hourly rates, if applicable City Council 17 – 130 11/21/2023

3. FEE PROPOSAL
2023 SCHEDULE OF FEES

PROFESSIONAL SERVICES
Word Processor/Non-Technical Assistant/Draftsman/Dispatcher.................................................................................................... $95/hr Engineering Assistant/Lab Technician............................................................................................................................................. 95/hr Engineering Field Technician (Earthwork/Compaction Testing/Backfill)....................................................................................... *85/hr Special Inspector (Concrete, Rebar, Masonry, Welding, etc.).......................................................................................................... *90/hr Engineering Inspector (Bottom Approval / Shoring / Foundations / Piles)...................................................................................... *110/hr LA City Deputy Grading Inspector (Bottom Approval / Shoring / Foundations / Piles).................................................................. *125/hr Staff Engineer/Geologist .................................................................................................................................................................. *125/hr Senior Staff Engineer/Geologist....................................................................................................................................................... *135/hr Project Engineer/Geologist............................................................................................................................................................... *145/hr Senior Project Engineer/Geologist ................................................................................................................................................... *155/hr Senior Engineer/Geologist................................................................................................................................................................ *175/hr Associate Engineer/Geologist .......................................................................................................................................................... *200/hr Principal Engineer/Geologist/Litigation Support ............................................................................................................................. 400/hr Attorney Fees (General) ................................................................................................................................................................... 500/hr Deposition or Court Appearance ...................................................................................................................................................... 550/hr Overtime/Saturday Rate/Night Rate (7pm – 6am w/ 8-Hour minimum per call out)....................................... 1.5 X Regular Hourly Rate Sunday and Holiday Rate ..................................................................................................................................... 2 X Regular Hourly Rate Minimum Field Services Fee per call-out, 4 Hours (if 4 hours or less), 8 Hours (if more than 4 hours and less than 8 Hours) Short-Notice Cancellation, 4 Hours (if after 4 pm of the day prior to the scheduled inspection time) Short-Notice Cancellation, 4 Hours (upon or after arrival at jobsite) *Prevailing Wage (PW) California Labor Code §1720, et. Seq add $50/hr TRAVEL
Personnel......................................................................................................................................................................... Regular Hourly Rate
Subsistence (Per Diem) ................................................................................................................................................................... $300/day Vehicle Mileage ............................................................................................................................................................................. 0.75/mile

EQUIPMENT, MATERIALS, & ANALYTICAL TESTS
Nuclear Density Gauge / Sand Cone Testing Equipment...... $10/hr 55-Gallon Drum.................................................................... 120/ea Vehicle .................................................................................... 10/hr Visqeen (6 mil 20X100’).................................................... 135/roll Special Inspection Equipment .................................................. 5/hr Traffic Cones/Barricades ..................................................... 35/day Asphalt Cold Patch/Concrete ................................................30/bag TPHg(EPA 8015B) ................................................................ 70/ea Double Ring Infiltrometer Equipment.................................200/day TPHd/TPHmo..................................................(EPA 8015M) 75/ea GPS Unit .............................................................................160/day TPH Carbon Chain Breakdown ....................(EPA 8015M) 110/ea Pick-up Truck .....................................................................150/day Water Buffalo........................................................................75/day Dynamic Cone Penetrometer...............................................400/day Methanol and/or Ethanol (EPA 8015M) .............................. 125/ea Volatile Organic Compounds ....................... (EPA 8260B) 125/ea Semi-Volatile Organic Compounds................. (EPA 8270) 225/ea Hand-Auger...........................................................................50/day PAHs (EPA 8270SIM) ......................................................... 185/ea Distilled Water (5-gallon) .......................................................20/ea Bailer (Reusable)...................................................................35/day CAM 17 Metals (EPA 6010B) ............................................. 170/ea Single Metal .....................................................(EPA 6010B) 30/ea Bailer (Disposable)..................................................................15/ea Hexavalent Chrome (EPA 7199) ........................................... 75/ea Stainless Sampling Pump .................................................$150/day Battery-Powered Pump .........................................................75/day Organochlorine Pesticides (EPA 8081) ............................... 110/ea Organophosphorus Pesticides (EPA 8141) .......................... 125/ea Water Level Indicator ...........................................................40/day Interface Probe ...................................................................125/day Photo-Ionization Meter ....................................................... 150/day Combustible Gas Meter ......................................................150/day Chlorinated Herbicides (EPA 8151) .................................... 125/ea PCBs (EPA 8082) .................................................................. 95/ea Soil pH (EPA 9045C)............................................................. 20/ea WET or TCLP Extraction ...................................................... 85/ea pH/Conductivity/Temperature Meter .................................150/day Turbidity Meter ....................................................................80/day Air Sampling Pump ..............................................................80/day Level D PPE/Decon Rinse Equipment ................................. 50/day Concrete Coring Equipment ...............................................285/day Generator or Air Compressor .............................................150/day EPA 5035 Sample Kits .......................................................... 40/ea Asbestos (PLM) ..................................................................... 25/ea Asbestos (400-point count)..................................................... 50/ea Sample Compositing................................................. 20/composite 48-hour Turnaround Time ...................................... 60% surcharge 72-hour Turnaround Time ...................................... 40% surcharge City Council 17 – 131 11/21/2023
- 2 -
LABORATORY TESTS*

COMPACTION CURVES SOIL AND AGGREGATE PROPERTIES
(D698/D1557/T99/T108) 4-inch mold ................................$300/ea (D422/T88) Particle Size, Hydrometer w/out Sieve ........... $250/ea (D698/D1557/T99/T108) 6-inch mold ..................................300/ea (C136/D6913/T27) Sieve, Coarse to Fine w/ #200 Wash..... 175/ea (CT 216) California Impact...................................................300/ea (C136/D6913/T27) Sieve, Coarse or Fine w/ #200 Wash..... 150/ea Check Point ...........................................................................125/ea (C136/D6913/T27) Sieve, Coarse or Fine No #200 Wash.... 125/ea (D1632/CT312) Soil Cement Cyl. Fabrication (Set of 3) ....200/set (C117/D1140/T11) Materials Finer than #200 ..................... 115/ea (D1632/CT312) Soil Cement Cyl. Fabrication (Addtl. Spec.) 75/ea (D2216/T265/CT226) Moisture Content ................................ 40/ea (D1633/CT312) Soil Cement Comp. Strength (Set of 3) ....350/set (D2487/D2488) Visual Soil Classification ............................. 40/ea (D1633/CT312) Soil Cement Comp. Strength (Addtl. Spec.) ...............................................................................................125/ea (D2937) Density of In-Place Soil, Drive-Cyl. Method ........... 50/ea SOIL AND AGGREGATE STABILITY (D4943) Shrinkage Factors of Soils, Wax Method................. 75/ea (D2844/CT301) Resistance Value.......................................$350/ea (C131/C535/CT211) L.A. Abrasion Resistance ................. $250/ea (D2844/CT301) Resistance Value, Treated.......................... 350/ea (C142/T112) Clay Lumps and Friable Particles ................... 155/ea (D1883) California Bearing Ratio ........................................ 600/ea SOIL AND AGGREGATE PROPERTIES (CONTD.) (C977) Stabilization Ability of Lime.................................... 185/ea (C123/T113) Light Weight Particles..................................... 250/ea (D1883) Calif. Bearing Ratio (Army Corp of Engineers) ... 600/ea (D3744/CT229/T210) Durability Index Fine........................ 200/ea CHEMICAL ANALYSIS (D3744/CT229/T210) Durability Index Coarse.................... 200/ea (G187/CT643/T288) pH and Resistivity .............................$175/ea (CT227) Cleanness Value..................................................... 200/ea (D4972/T289) pH Only...........................................................75/ea (D4791) Flat & Elongated Particles...................................... 175/ea (CT417) Sulfate Content .......................................................125/ea (D693/CT205) Percent Crushed Particles............................. 200/ea (CT422) Chloride Content.....................................................125/ea (D5821) Percent. of Fractured Particles, Coarse Aggregate . 200/ea (D2974) Organic Content......................................................100/ea (C40/CT213/T21) Organic Impurities.................................. 100/ea PERMEABILITY, CONSOLIDATION AND EXPANSION (C235) Soft Hardness (Scratch Hardness) ........................... 125/ea (D5084) Permeability, Flexible Wall ..................................$270/ea (C88/CT214/T104) Sulfate Soundness................................. 500/ea (D5856) Permeability, Rigid Wall.........................................260/ea (C1252/T304) Uncompact. Void Content, Fine Aggregate .. 175/ea (D2434) Permeability, Constant Head...................................280/ea (C127/CT206/T85) Coarse Specific Gravity ........................ 150/ea (D2434) Permeability, FHA Slab-on-Grade..........................110/ea (C128/CT207/T84) Fine Specific Gravity ............................ 175/ea (D2434) Permeability, Hourly.................................................55/ea (D854/CT209/T100) Specific Gravity of Soil ...................... 200/ea (D2435/T216) Consolidation (6 pts. w/ Unload).................$400/ea (C29/CT212/T19) Unit Weight & Percent Voids................. 125/ea (D2435/T216) Consolidation Additional Point w/ Unload....$90/ea (D2419/CT217/T176) Sand Equivalent................................ 150/ea (D4546) Swell/Compression Testing & Density...................125/ea (D4318/CT204/T89/T90) Plastic Index (Plastic/Liq. Limit) 250/ea (D4546) Swell/Settlement Testing & Density (ea. addtl. pt.) .85/ea (D4318/CT204/T89) Liquid Limit........................................ 125/ea (D4546) Swell/Settlement Testing & Density (County)........100/ea (D4318/CT204/T90) Plastic Limit........................................ 125/ea (D4546) Swell/Settlement Testing & Density (FHA) ............90/ea (C330) Spec. for Lightweight Aggregates, Struc. Concrete... Quote (D4829) Expansion Index of Soils ........................................250/ea SHEAR STRENGTH STEEL TESTING (D2166) Unconfined Compression ..................................... $100/ea Reinforcing Steel Tests: (D3080/T236) Direct Shear (3 points) ................................ 350/set (A370) Tensile Strength & Elongation (D3080/T236) Direct Shear Addtl. Points/ea. residual pass $125/ea #11 Bar & Smaller............................................... $100/ea (D2850) Unconsolidated-Undrained Triaxial Shear ............. 115/ea #14 Bar................................................................ $125/ea (D2850) Unconsolidated-Undrained Triaxial Staged ........... 160/ea #18 Bar (Proof Test) ............................................$150/ea (D4767) Consolidated-Undrained Triaxial Shear................. 265/ea (A370) Bend Test (D4767) Consolidated-Undrained Triaxial Staged ............... 340/ea #11 Bar & Smaller................................................. $50/ea (EM1110) Consolidated-Drained Triaxial Shear.................. 375/ea #14 & #18 Bar....................................................... $75/ea (EM1110) Consolidated-Drained Triaxial Staged ................ 480/ea (A370) Tensile - Mechanically Spliced Bar MASONRY**
#11 Bar & Smaller............................................... $175/ea Concrete Block Test (Sets of 3 Required):
#14 Bar & Larger ................................................ $225/ea (C140) Unit Weight Moisture Content & Absorption ........ $350/ea (A370) Tensile – Electric Resist. Butt Splice w/ Control..... 175/ea (C140) Moisture Content/Absorption (ea. addtl. specimen) 125/ea (A370) Straightening of bar (if required) ............................... 50/ea (C140) Compression Test ..................................................... 300/ea Structural Steel Tests: (C140) Compression Test (ea. addtl. specimen) .................. 125/ea (A370) Machining & Prep of Test Specimen ............... Cost + 20% (C426) Linear Drying Shrinkage .......................................... 350/ea (A370) Tensile Strength & Elongation (C109/UBC 21-16) Mortar Cylinder (2”x4”) ........................ 30/ea Up to 200,000 lbs................................................ $125/ea (C942) Grout Prism (3”x3”x6”), trimming included .............. 35/ea 200,000 – 300,000 lbs ........................................... 150/ea Masonry Prism (Assemblage):
300,000 – 400,000 lbs .......................................................... 175/ea (C1314) 8”x8”x16” – 8”x12”x16” ..................................... $200/ea Pre-stressing Wire & Tendon Tests: (C1314) 8”x16”x16” – 10”x12”x16” ................................... 225/ea (A421) Tensile Strength, Single Wire ................................ $175/ea (C1314) 12”x12”x16” – 12”x16”x16” ................................. 250/ea (A416) Tensile Strength, 7-Wire Strand............................. $200/ea (C1314) Larger than 12”x16”x16” ....................................... Quote City Council 17 – 132 11/21/2023 - 3 -
LABORATORY TESTS* (CONTINUED)
High Strength Bolt, Nut, & Washer Tests: Brick Test (Set of 5 Specimens):
(A325/A490) Tensile Test on Bolts.................................... $100/ea (C67) 24-Hour Absorption, Cold Water ............................ $250/set (A563) Proof Load Test on Nuts........................................ $100/ea (C67) 5-Hour Absorption, Boiling Water.......................... $250/set (A325/A490) Hardness Test on Bolts .................................. $50/ea (C67) Compression Test or Modulus of Rupture............... $300/set (A536) Hardness Test on Nuts............................................. $50/ea (C67) Each Additional Specimen ....................................... $100/ea (F436) Hardness Test on Washers........................................ $50/ea CONCRETE** Weld Specimen Tests: Mix Designs:
(E164) Ultrasonic Examination.............................. Quote (ACI211/ACI214) Concrete Mix Design............................ $450/ea Machining & Prep of Test Specimen ........................... Cost + 20% (ACI211/ACI214) Review of Concrete Mix Design .......... $450/ea (E381) Macrotech Test (3 Faces) ........................................... $355 (C192) Concrete Trial Mix (includes equipment & labor).. $650/ea ASPHALT TESTING Concrete Properties:

Asphalt Properties: (C39/CT521/T22) Comp. Strength, Concrete Cyl. ............... $30/ea (D2726/CT308/T166) Bulk Spec. Grav. Compacted HMA $100/ea (C42/CT521/T22) Comp. Strength, Concrete/Gunite Core .. $60/ea (D1560/CT366) Stabilometer Value (HVEEM) ................ $225/ea (C78/CT523) Flex. Strength of 6”x6”x21” Concrete Beam . 125/ea (D2041) Theoretical Max Specific Gravity........................ $200/ea (C174) Length Measuring of Drilled Cores........................ $100/ea (D5444) Sieve Analysis of Extracted Asphalt.................... $250/ea (C1140) Shotcrete Panel-Coring & Testing (Set of 3)....... $350/set (D6307/CT382) Percent Asphalt, Ignition Method ............ $175/ea (C1140) Shotcrete Panel (each addtl. specimen) ................ $125/ea (D1188) Unit Weight of Asphalt Core ..................................$95/ea (C496) Static Modulus of Elasticity ................................... $250/ea MISCELLANEOUS TESTING SERVICES (C496) Drying Shrinkage (Set of 3, up to 28 days) ........... $650/set Calibration of Hydraulic Ram: (C642) Spec. Gravity, Absorp., Voids in Hardened Concrete 95/ea 100 Ton & Under ................................................................$250/ea 101 Tons – 200 Tons.............................................................350/ea (F1869) Vapor Emission Rate, Concrete Subfloor ................. 50/ea Use of Universal Testing Machine:

UTM with One Operator....................................................$400/ea Additional Technician .......................................Regular Tech Rate Spray Applied Fireproofing:
(E605/E736) Fireproofing Oven Dry Density/Thickness...$125/ea *2X Surcharge on rush turn-around for laboratory testing. **Fee applies for sample storage, testing, or disposal.

1. Listed are typical charges for the services most frequently performed by Geocon. Prices for unlisted services as well as special quotations for programs involving volume work will be provided upon request. Laboratory test prices shown are for laboratory work only, and include reporting of routine results not calling for comments, recommendations or conclusions.

2. Sampling and testing is conducted in substantial conformance with the latest applicable or designated specifications of the American Society for Testing and Materials, Caltrans, American Association of State Highway and Transportation Officials, or other pertinent agencies.

3. Saturday, night work, and overtime hours are charged at time and one-half; Sundays and holidays at double time. Per diem is $155.00 per day when location of work dictates.

4. Equipment and materials will be billed at cost plus 15%. Outside services including subcontractors and rental of special equipment are billed at cost plus 15%. Hourly services are billed portal to portal from closest office in accordance with the stated hourly rates herein, with a minimum two-hour charge

5. Invoices will be submitted at four-week intervals. Terms of payment are met upon presentation of invoice. Invoices become delinquent thirty (30) days from invoice date and subject to one and one-half percent (1-1/2%) service charge per month, or the maximum rate allowed by law, whichever is lower. If Client objects to all or any portion of any invoice, Client will so notify Geocon in writing within fourteen (14) calendar days of the invoice date, identify the cause of disagreement, and pay that portion of the invoice not in dispute.

The parties will immediately make every effort to settle the disputed portion of the invoice. Payment on delinquent invoices will first be applied to accrued interest and then to the principal amount. All time spent and expenses incurred (including any attorney's fees and costs) in connection with collection of any delinquent amount will be paid by Client to Geocon per Geocon's current fee schedule.

6. Client and Geocon shall allocate certain of the risks so that, to the fullest extent permitted by law, Geocon’s (the term “Geocon” includes Geocon’s partners, officers, directors, employees, agents, affiliates, subcontractors and subconsultants) total aggregate liability to Client is limited to the greater of $50,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all of Client’s injuries, damages, claims, losses, expenses, or claim expenses arising out of this Agreement from any cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above.

7. Client and Geocon shall allocate certain of the other risks so that, to the fullest extent permitted by law, Client shall limit Geocon’s total aggregate liability to all third parties, including contractors, subcontractors of all tiers, materialmen, and others involved in Client’s project, as well as persons and other entities not involved in the project, to the greater of $100,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all injuries, damages, cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above, including all liability incurred by Geocon for acts, errors, or omissions, pursuant to entering into agreements with third parties on behalf of Client in order to obtain access or entry onto property not owned by Client. Client agrees to notify all contractors and subcontractors of any limitation of Geocon’s liability to them, and require them to abide by such limitation for damages suffered by any contractor or subcontractor arising from Geocon’s actions or inactions. Neither the contractor nor any subcontractor assumes any liability for damages to others which may arise on account of Geocon’s actions or inactions.

City Council 17 – 133 11/21/2023
EXHIBIT 4

CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
KLEINFELDER, INC. TO PROVIDE ON-CALL GEOTECHNICAL

ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 21st day of November, 2023 by and between Kleinfelder, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A.

B.

C.

On August 2, 2023 the City issued Request for Proposal (“RFP”) No. 23-123 by which it desired to retain a consultant having special skill and knowledge in the field of geotechnical engineering services on an on-call basis for the City’s Public Works Agency.

Consultant submitted a responsive proposal that was among those selected by the City.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-123.

In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-123, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A” attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B.”

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C.” Consultant is one of five (5) separate consultants selected to provide services on an on-call basis under RFP 23-123. The total compensation for services provided by all consultants selected under RFP 23-123 shall not exceed the shared aggregate amount of $2,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.