Agenda packet — Santa Ana City Council, March 18, 2025 (part 1 of 4)

City Council and Special Housing Authority
Meeting Packet
March 18, 2025
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Mayor Pro Tem Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Alvaro Nuñez
City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

VisionThedynamiccenterofOrangeCountywhichisacclaimedforour:Investmentin City Council 1 3/18/2025
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request tospeakbydialing*9fromyourphoneoryoumayvirtuallyraiseyourhandfromZoom City Council 2 3/18/2025
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

MAILING OPTION written communications – Public comments may be mailed to:

After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.

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“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.

La ciudad provee servicios de interpretación al español en las juntas del Consejo.

La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
City Council 4 3/18/2025
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Mayor Pro Tem Benjamin Vazquez
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATION pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: (So Cal Edison)

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Santa Ana Middle Management / Administrative Management Association (SAMA)

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):

TITLE: City Manager, City Clerk, and City Attorney

4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Designated Representative: Lori Schnaider, Executive Director of Human Resources
Unrepresented Employees: City Manager, City Clerk, and City Attorney City Council 5 3/18/2025
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3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):

TITLE: City Manager, City Clerk, and City Attorney

4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Designated Representative: Lori Schnaider, Executive Director of Human Resources
Unrepresented Employees: City Manager, City Clerk, and City Attorney RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Mayor Pro Tem Benjamin Vazquez
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Police Chaplain
ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS

1. Certificates of Recognition presented by Mayor Amezcua to Santa Ana High School Boys and Girls Wrestling Teams for Exceptional Sportsmanship

2. Certificate of Recognition presented by Councilmember Bacerra to the Santiago High School Boys Basketball Team for Exceptional Sportsmanship and their CIF Championship

3. Certificate of Recognition presented by Councilmember Lopez to Stanford Sound and Stage for their Outstanding Contributions to the Community CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

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CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 14 and waive reading of all resolutions and ordinances.

4. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

5. Minutes from the Regular Meeting of March 4, 2025
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

6. Minutes from the Regular Meetings of the Rental Housing Board on August 21, 2024, Workforce Development Board Youth Council Committee on December 12, 2024, and Arts and Culture Commission on January 16, 2025
Department(s): City Clerk’s Office
Recommended Action: Receive and file.

7. Appoint Enrique Adame Nominated by Councilmember Bacerra as the Ward 4 Representative to the Community Development Commission for a Partial Term Expiring December 8, 2026
Department(s): City Clerk’s Office
Recommended Action: Appoint Enrique Adame to the Community Development Commission as the Ward 4 representative and administer the Oath of Office.

8. Appropriation Adjustment to Recognize Initial Disbursement of Homeless Housing, Assistance, and Prevention Program Round 5 (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action: Approve appropriation adjustment to recognize $5,878,393 in funds from the California Department of Housing and Community Development (HCD) in revenue account (no.1221800252025 State Grant Direct) and appropriate the same amount to expenditure account (no. 12218719various) to address homelessness in the City of Santa Ana. (Requires five affirmative votes)

9. Approve Appropriation Adjustment and Award a Construction Contract to Legion Contractors, Inc. for the BristolTolliver Street Urban Greening Project (Project No. 24 6600) (NonGeneral Fund)
Department(s): Public Works Agency
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(HCD) in revenue account (no.1221800252025 State Grant Direct) and appropriate the same amount to expenditure account (no. 12218719various) to address homelessness in the City of Santa Ana. (Requires five affirmative votes)

9. Approve Appropriation Adjustment and Award a Construction Contract to Legion Contractors, Inc. for the BristolTolliver Street Urban Greening Project (Project No. 24 6600) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $1,500,000 in prior year fund balance in the Federal Clean Water Protection Fund, Prior Year Carryforward revenue account (No. 0571700250001) and appropriate the same amount into the Federal Clean Water Protection Enterprise, Improvements Other Than Building expenditure account (No. 0571764066220). (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 202425 Capital Improvement Program to add $1,500,000 of Federal Clean Water Protection Enterprise funding for the BristolTolliver Street Urban Greening Project (No. 246600).

3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,581,808, which includes $3,808,800 for the construction contract, $392,128 for contract administration, inspection, and testing, and $380,880 project contingency for unanticipated for unforeseen work.

4. Award a construction contract to Legion Contractors, Inc., the lowest responsible bidder, in the amount of $3,808,800, for construction of the BristolTolliver Street Urban Greening Project, for a term beginning March 18, 2025 and authorize the City Manager to execute the contract.

5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER2024110 was filed with the Orange County ClerkRecorder for the project.

10. Approve Appropriation Adjustment and Award a Construction Contract to KYA Services, LLC for the Centennial Park Improvements Project (No. 222755) (General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $2,250,000 of accumulated General Fund account balance and appropriate the same amount into the PWA Services, Improvements Other Than Buildings (01117607 66220) expenditure account. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 20242025 Capital Improvement Program to include an additional $6,241,000 in construction funds for the Centennial Park Improvements Project (No. 222755).

3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $6,241,000, which includes $5,941,000 for the construction contract and $300,000 for contract administration, inspection, and testing.

4. Award a construction contract to KYA Services, LLC, the lowest responsible bidder, in accordance with the base bid in the amount of $5,941,000, subject to change orders, for construction of the Centennial Park Improvements Project (No. 222755), for a term beginning March 18, 2025 and authorize the City Manager to execute the contract.

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5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review pursuant to Section 15301 of the CEQA Guidelines. Categorical Exemption Environmental Review No. ER202515 was filed for the Centennial Park Improvements Project.

11. Construction Contract with Hardy & Harper, Inc. for the Rehabilitation of Civic Center Drive from Shelton Street to Flower Street Project (Project No. 256711) (General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the Fiscal Year 20242025 Capital Improvement Program to include $500,000 in Civic Center Maintenance funds for the Civic Center Rehabilitation from Shelton Street to Flower Street Project, Project No. 256711.

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,144,000, which includes $915,000 for the construction contract, $137,000 for contract administration, inspection, and testing, and a $92,000 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project.

3. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $915,000, subject to change orders, for construction of the Civic Center Rehabilitation (Shelton Street to Flower St.) Project (No. 256711), for a term beginning March 18, 2025 and authorize the City Manager to execute the contract.

4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER2024114 was filled for Project No. 256711.

12. Ground License Agreement for Wireless Telecommunications Facilities at Three Existing Cell Tower Sites at El Salvador Park, Jerome Park, and the Santa Ana Stadium
Department(s): Public Works Agency
Recommended Action: 1. Authorize the City Manager to execute the Ground License Agreement with CCTM1 LLC for wireless telecommunication facilities on City property at El Salvador Park located at 1825 ¾ Civic Center Drive West beginning April 1, 2025 through March 31, 2035, with provision for three, fiveyear extension options, for total revenue, including all extensions, in the amount of $2,163,572 (Agreement No. A2025XXX).

2. Authorize the City Manager to execute the Ground License Agreement with CCTM1 LLC for wireless telecommunication facilities on City property at Jerome Park located at 2115 W. McFadden Avenue beginning April 1, 2025 through March 31, 2035, with provision for three, fiveyear extension options, for total revenue, including all tiithtf$2045426(AtNA2025XXX)
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property at El Salvador Park located at 1825 ¾ Civic Center Drive West beginning April 1, 2025 through March 31, 2035, with provision for three, fiveyear extension options, for total revenue, including all extensions, in the amount of $2,163,572 (Agreement No. A2025XXX).

3. Authorize the City Manager to execute the Ground License Agreement with NCWPCS MPL 30 – Year Sites Tower Holdings LLC, by and through CCATT LLC, for wireless telecommunication facilities on City property at the Santa Ana Stadium located at 951 West 6th Street beginning April 1, 2025 through March 31, 2035, with provision for three, fiveyear extension options, for total revenue, including all extensions, in the amount of $1,202,913 (Agreement No. A2025XXX).

13. Agreements with JL Group, LLC; Kane, Ballmer & Berkman; Michael Raneses dba Michael Raneses Administrative Hearings; Nastich Law, APC; Palacios Law Office; Robert M. Snider, Attorney at Law; Serviam by Wright, LLP; and The ADR Coach, Inc. for Administrative Hearing Officer Services (Specification 24127) (General & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute agreements with each of the eight firms listed below for Administrative Hearing Officer services on an asneeded basis, in a total aggregate amount not to exceed $2,770,000, for an initial threeyear term beginning March 18, 2025 and expiring March 17, 2028, with provisions for one, twoyear extension (Core Agreement No. A2025XXX).

Firms Location
JL Group, LLC Laguna Niguel, CA
Kane, Ballmer & Berkman Los Angeles, CA
Michael Raneses Administrative Hearings Tustin, CA
Nastich Law, APC Berkeley, CA
Palacios Law Office Riverside, CA
Robert M. Snider, Attorney at Law Palm Desert, CA
Serviam By Wright, LLP Irvine, CA
The ADR Coach, Inc. Los Angeles, CA

14. Agreement with Charter Communications, LLC for Data and Video Communication Services (Specification 25037) (General Fund and NonGeneral Fund) Department(s): Information Technology
Recommended Action: Authorize the City Manager to execute an agreement with Charter Communications Operating, LLC (doing business as Spectrum) for data and video communications services, in an amount not to exceed $300,000 annually or $2,100,000 over the life of the agreement, for a fouryear period beginning March 18, 2025 through March 17, 2029, with provisions for three, optional oneyear renewals (Agreement No. A2025XXX).
**ENDOFCONSENTCALENDAR**
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Recommended Action: Authorize the City Manager to execute an agreement with Charter Communications Operating, LLC (doing business as Spectrum) for data and video communications services, in an amount not to exceed $300,000 annually or $2,100,000 over the life of the agreement, for a fouryear period beginning March 18, 2025 through March 17, 2029, with provisions for three, optional oneyear renewals (Agreement No. A2025XXX).
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

15. Early Direction for the Fiscal Year 202526 Budget
Department(s): Finance and Management Services
Recommended Action: Provide direction for preparation of the proposed FY2025 26 budget.

16. Parking Enterprise Fund Updates for Meters and Structures Department(s): Community Development Agency
Recommended Action: 1. Approve parking rates for Cityowned parking structures to $2.00 per hour with annual increases of $0.50 per hour until a maximum of $3.00 per hour is attained.

2. Direct staff to prepare a Resolution establishing parking rates for the Cityowned parking structures and reaffirming the City Manager authority to modify future parking structure rates after the third annual increase as needed.

3. Approve the parking meter rates to $2.50 per hour with annual increases of $0.50 per hour until a maximum of $3.50 per hour is attained.

4. Direct staff to amend the meter ordinance establishing parking meter rates and hours of operation, eliminating metered parking fronting residential in the Willard Neighborhood, and authorizing the City Manager to modify future meter rates after the third annual increase as needed, to mirror the authority of the Cityowned parking structures.

17. Boards and Commissions Members Appointments, Reappointments, Holdovers, and Removals
Department(s): City Clerk’s Office, City Attorney’s Office Recommended Action: 1. Review Santa Ana Municipal Code Section 2236 pertaining to Appointive Boards and Commissions, Appointments, Removals, Vacancies, and Term.

2. Provide direction to staff.
**END OF BUSINESS CALENDAR**
COUNCILMEMBER REQUESTED ITEMS

18. Discuss and consider directing the City Manager to prepare a resolution expressing City support for the Santa Ana Unified School District Graduate Profile by formally City Council 11 3/18/2025
,

2. Provide direction to staff.
**END OF BUSINESS CALENDAR**
COUNCILMEMBER REQUESTED ITEMS

18. Discuss and consider directing the City Manager to prepare a resolution expressing City support for the Santa Ana Unified School District Graduate Profile by formally recognizing its importance and aligning city resources to reinforce its key attributes. – Mayor Pro Tem Vazquez
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

1. March 913, 2025 Mayor Valerie Amezcua – NLC Congressional City Conference, Washington D.C.

ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.

Future Items

1. Transit Zoning Code Updates

2. FY 2025/26 Budget
POSTING STATEMENT: On March 11, 2025 a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

SPECIAL HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Vice Chair Benjamin Vazquez
Chair Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
City Council 12 3/18/2025
POSTING STATEMENT: On March 11, 2025 a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2 and waive reading of all resolutions and ordinances.

1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

2. Minutes of the Special Meeting on December 17, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
**END OF CONSENT CALENDAR**
PUBLIC HEARING
PUBLIC COMMENTS – Members of the public may address Housing Authority Members on each of the Public Hearing items.

3. Public Hearing Approve the Housing Authority Fiscal Years 20252030 5Year Plan and Fiscal Year 20252026 Annual Plan
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**END OF CONSENT CALENDAR**
PUBLIC HEARING
PUBLIC COMMENTS – Members of the public may address Housing Authority Members on each of the Public Hearing items.

3. Public Hearing Approve the Housing Authority Fiscal Years 20252030 5Year Plan and Fiscal Year 20252026 Annual Plan
Published in the Orange County Register, La Opinion, and Nguoi Viet on January 31, 2025.

Department(s): Community Development Agency
Recommended Action: 1. Conduct a public hearing in consideration of the approval and submission of the Housing Authority 5Year Plan and Annual Plan to the U.S.

Department of Housing and Urban Development.

2. Adopt a resolution approving the Housing Authority 5Year Plan and Annual Plan and authorize the Executive Director of the Housing Authority to submit the 5Year Plan and Annual Plan to the U.S. Department of Housing and Urban Development.

RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA APPROVING THE SUBMISSION OF THE FIVE YEAR PLAN FOR FISCAL YEARS 20252030 AND SUBMISSION OF THE ANNUAL PLAN FOR FISCAL YEAR 20252026
**END OF PUBLIC HEARING**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.

POSTING STATEMENT: On March 11, 2025 a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

City Council 14 3/18/2025
CITY COUNCIL 1 MARCH 4, 2025
DRAFT Minutes of the Regular Meeting
of the City Council
City of Santa Ana,
California
March 4, 2025
CLOSED SESSION MEETING – 5:00 P.M.

REGULAR OPEN MEETING – 5:30 P.M.
(Immediately following the Closed Session Meeting)

CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

CLOSED SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua called the Closed Session meeting to order at 5:03 P.M.

ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Mayor Pro Tem Benjamin Vazquez
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Hernandez, Lopez, Penaloza, and Phan, and Mayor Amezcua were present. Mayor Pro Tem Vazquez arrived during Closed Session.

City Council 5 – 1 3/18/2025
CITY COUNCIL 2 MARCH 4, 2025
ADDITIONS\DELETIONS TO CLOSED SESSION
MINUTES: None.

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

MINUTES: City Clerk Jennifer L. Hall stated there were no comments.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 5:04 P.M.

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. Anchor Stone Christian Church v. City of Santa Ana, et al., United States District Court Case No 8:25-cv-215
B. City of Santa Ana Personnel Board Appeal 2022-01 (Marban) CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.

RECONVENE – City Council will reconvene to continue regular City business.

City Council 5 – 2 3/18/2025
CITY COUNCIL 3 MARCH 4, 2025

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 6:14 P.M.

ATTENDANCE Councilmembers
Mayor Pro Tem
Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Valerie Amezcua
City Manager
City Attorney
City Clerk
Alvaro Nuñez
Sonia R. Carvalho
Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Hernandez, Lopez, Penaloza, and Phan, Mayor Pro Tem Vazquez, and Mayor Amezcua were present.

PLEDGE OF ALLEGIANCE Councilmember Penaloza
WORDS OF INSPIRATION Pastor David Correa, Eden Church OC ADDITIONS\DELETIONS TO THE AGENDA
MINUTES: City Clerk Jennifer L. Hall announced Item No. 18, Habitat for Humanity has been withdrawn from consideration by City Manager Alvaro Nuñez.

CEREMONIAL PRESENTATIONS

1. Certificates of Recognition presented by Councilmember Bacerra honoring Assistant Chief/Fire Marshal Lori Smith In Recognition of her Retirement and 44 Years of Dedicated Service to the City of Santa Ana and the Orange County Fire Authority
MINUTES: Councilmember Bacerra presented a certificate of recognition honoring Assistant Chief/Fire Marshal Lori Smith in recognition of her retirement and 44 years of dedicated service to the City of Santa Ana and the Orange County Fire Authority.

City Council 5 – 3 3/18/2025
CITY COUNCIL 4 MARCH 4, 2025

2. Certificate of Recognition presented by Councilmember Lopez to the Santa Ana Lawn Bowling Club for their Outstanding Contributions to the Community
MINUTES: Councilmember Lopez presented a certificate of recognition to the Santa Ana Lawn Bowling Club for their outstanding contributions to the community.

STAFF PRESENTATIONS

3. Development Streamlining Presentation
MINUTES: Acting Planning and Building Executive Director Ali Pezeshkpour gave a presentation regarding the development streamlining update and shared the award won by the City.

CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.

MINUTES: City Attorney Sonia Carvalho announced there was no reportable action.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items.

MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 13, one (1) Agenda Item No. 18, and three (3) nonagenda comments.

The following speakers addressed City Council in-person:

1. Kimberly Duran expressed concern regarding ranking and scoring from the Arts and Culture Commission.

2. Dale Helvig praised the Public Works and Parks, Recreation, and Community Services Agencies regarding the Main Street Corridor, spoke regarding the Thornton Park ribbon cutting ceremony, and in support of Agenda Item No. 23.

3. Aida Espinoza expressed concern regarding students’ safety and spoke regarding community policing, public safety, and giving additional resources to the Police Department.

RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 19 and waive reading of all resolutions and ordinances.

MINUTES: At 7:03 P.M., the Consent Calendar was considered.

CONSENT CALENDAR
City Council 5 – 4 3/18/2025
CITY COUNCIL 5 MARCH 4, 2025
Councilmember Hernandez pulled Agenda Item Nos. 8 and 9 for separate discussion and consideration.

Councilmember Bacerra pulled Agenda Item No. 9 for separate discussion and consideration.

Councilmember Penaloza pulled Agenda Item No. 17 for separate discussion and consideration.

MOTION: Councilmember Bacerra moved to approve Consent Calendar Item Nos. 4 through 19 with the exception of Agenda Item Nos. 8, 9, and 17 pulled for separate discussion and consideration and Agenda Item No. 18 withdrawn, seconded by Councilmember Hernandez.

The motion carried, 6-0-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, MAYOR PRO TEM

VAZQUEZ, MAYOR AMEZCUA
NONE
NONE

COUNCILMEMBER PHAN
Status: 6 – 0 – 0 – 1 – Pass

4. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

5. Minutes from the Regular Meeting of February 18, 2025 Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

6. Minutes from the Regular Meetings of the Parks, Recreation, and Community Services Commission on December 5, 2024, Environmental and Transportation Advisory Commission on January 14, 2025, and Planning Commission on January 27, 2025
Department(s): City Clerk’s Office
Recommended Action: Receive and file.

City Council 5 – 5 3/18/2025
CITY COUNCIL 6 MARCH 4, 2025

7. Receive and File Boards and Commissions Biannual Attendance Report for July Through December 2024
Department(s): City Clerk’s Office
Recommended Action:

1. Receive and file Boards and Commissions Annual Attendance Report.

2. Provide other direction to staff, if/as needed.

AGENDA ITEM NO. 8 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

8. Fiestas Del Mariachi Post-Event Summary and Analysis Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file.

MINUTES: Councilmember Hernandez expressed concern regarding the Santa Ana Stadium and asked that the City Manager’s Office and Parks and Recreation Agency collaborate and explore strategies to generate revenue and mitigate future losses. He recommended partnering with well-experienced organizations and highprofile figures, suggested partnering with profit-driven entities, and reaffirmed his support of stadium use.

Mayor Amezcua asked for clarification regarding the rental fees of the stadium.

City Manager Alvaro Nuñez stated the stadium is rented out at $130,000 for permit and flooring.

Mayor Amezcua expressed her support of Councilmember Hernandez’s comments and the importance of collaborating with agencies who have the ability to cover fees for the use of the Santa Ana Stadium.

Councilmember Penaloza expressed support of stadium usage and the importance of prioritizing investing in the stadium.

Councilmember Lopez expressed support of revenue generation and partnerships with capable organizations, and voiced concern regarding revenue loss and its impact on taxpayers’ dollars.

Councilmember Bacerra requested that the City Manager evaluate revenuegenerating options, investment costs, and the overall direction of the stadium while considering taxpayers' dollars.

City Council 5 – 6 3/18/2025
CITY COUNCIL 7 MARCH 4, 2025
Mayor Pro Tem Vazquez expressed appreciation to the City Manager for building a strong team and suggested they continue working together to execute the vision for the stadium.

Councilmember Phan asked whether staff had determined that partnering with the non-profit was a valuable investment for assessing stadium updates and expressed support of future events.

City Manager Nuñez confirmed that partnering with a non-profit organization for the stadium’s first event was a worthwhile investment to identify necessary updates.

MOTION: Mayor Amezcua moved to approve the recommended action for Item No. 8, seconded by Mayor Pro Tem Vazquez.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN,

MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass
AGENDA ITEM NO. 9 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

9. Contract Parking Enforcement Services with LAZ Parking California LLC Department(s): Police Department
Recommended Action: Receive and file.

MINUTES: Councilmember Bacerra expressed concern regarding citations issued by LAZ for the absence of front license plates, officers standing at parking meters waiting to issue citations, and whether LAZ is receiving compensation for citations.

He emphasized the upcoming contract should define parking enforcement responsibilities and ensure citations are issued only for specified parking violations.

Police Commander Joseph Marty spoke regarding the LAZ-issued citations for missing front license plates and expired tags, noting that the Police Department trained LAZ ambassadors and parking control officers, and confirmed LAZ receives no additional compensation.

Mayor Amezcua acknowledged the impact of citations on community care, thanked staff and LAZ, and emphasized the need for a balanced approach that upholds customer service while supporting enforcement.

City Council 5 – 7 3/18/2025
CITY COUNCIL 8 MARCH 4, 2025
Councilmember Lopez echoed Councilmember Bacerra’s comments and emphasized the importance of considering businesses, residents, and new city patrons. She highlighted that the upcoming contract should clearly define parking enforcement responsibilities.

Councilmember Phan spoke in support of LAZ enforcing parking laws.

Councilmember Hernandez spoke regarding LAZ’s lack of customer service, in support of opening up an additional Request For Proposal (RFP) for parking enforcement, and asked whether the Police Department has received complaints regarding LAZ.

Police Commander Marty confirmed that the Police Department has received complaints regarding LAZ and stated that the Police Department provided a threehour training to LAZ staff in an effort to mitigate complaints.

Councilmember Penaloza spoke regarding LAZ’s lack of customer service and in support of opening an RFP.

Mayor Pro Tem Vazquez spoke regarding LAZ’s lack of customer service and spoke in favor of in-house parking enforcement as well as opening an RFP.

MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 9, seconded by Mayor Amezcua.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN,

MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass

10.Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2024 to December 31, 2024.

City Council 5 – 8 3/18/2025
CITY COUNCIL 9 MARCH 4, 2025

11.Receive and File Quarterly Report of Investments as of December 31, 2024 Department(s): Finance and Management Services
Recommended Action: Receive and file.

12.Approve the Transfer of $1,153,976 in Non-Refunded Expired Street Work Permit Deposits from Deposit Fund to Street Improvement Fund Department(s): Public Works Agency
Recommended Action: Approve an appropriation adjustment authorizing an interfund budgetary transfer from the City Services Fund to the Residential Street Improvement Fund and appropriate the same amount for non-building improvements. (Requires five affirmative votes)

13.Approve Additional Funds in the Amount of $380,000 for the Legacy Square Transportation Improvements Project (No. 22-9001) with an Estimated Project Delivery Cost of $2,178,079 (General Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment recognizing $380,000 of accumulated fund balance in Residential Street Improvements, Prior Year Carry Forward revenue account (05817002-50001) that will be appropriated for spending in the Residential Street Improvements, Improvements Other Than Buildings expenditure account (05817660-66220). (Requires five affirmative votes)

2. Approve an amendment to the Project Cost Analysis in the amount of $380,000 for a new estimated total construction delivery cost of $2,178,079.

3. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $380,000 of Acquisition & Construction funds for the Legacy Square Transportation Improvements Project (22-9001).

14.Purchase Order Contract to PB Loader Corporation for One 2025 Ford F-750 Supercab Utility Service Body Truck (Spec No. 25-015) (Non-General Fund) Department(s): Public Works Agency
Recommended Action: Approve a purchase order to PB Loader Corporation for one, new/unused 2025 Ford F-750 Supercab Utility Service Body truck, in an amount of $332,070 plus a contingency amount of $20,000, for a total amount not to exceed $352,070.

City Council 5 – 9 3/18/2025
CITY COUNCIL 10 MARCH 4, 2025

15.Purchase Order Contracts to National Auto Fleet Group for One 2025 Ford F150 Lightning Truck and One Ford Transit Passenger Van (Specification No. 25-014 & 25-017) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve a purchase order to National Auto Fleet Group for one, new/unused 2025 Ford F-150 Lightning Truck in an amount of $68,294 plus a contingency amount of $5,000, for a total amount not to exceed $73,294.

2. Approve a purchase order to National Auto Fleet Group for one, new/unused 2025 Ford Transit Passenger Van in an amount of $119,150 plus a contingency amount of $15,000, for a total amount not to exceed $134,150.

16.Agreement for Public Works Cityworks On-Call Maintenance (General Fund) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Approve agreement with Woolpert, Inc. to provide on-call Cityworks maintenance and project implementation for a term beginning March 4, 2025 and ending on March 3, 2028, with the option of two one-year extensions, for a total amount not to exceed $300,000 (Agreement No. A-2025-021).

AGENDA ITEM NO. 17 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

17.Appropriation Adjustments, Construction Contract to Sully-Miller Contracting Company, and Construction Management Agreement to Cannon Corporation for Bristol Street Improvements (Phase 4) from Warner Avenue to St. Andrew Place Project (Nos. 11-6741, 19-6499)
Department(s): Public Works Agency
Recommended Action:

1. Approve four appropriation adjustments recognizing:
 $770,440 in the New Transportation System Improvement Area E, Prior Year Carry Forward revenue account to New Transportation System Improvement Area E, Improvements other than Building expenditure account.  $33,747 in the New Transportation System Improvement Area E, Prior Year Carry Forward revenue account to New Transportation System Improvement Area E, Improvements other than Building expenditure.
 $1,196,886 in the Residential Street Improvement, Prior Year Carry forward Revenue account to Residential Street Improvement, Improvements other than building expenditure account.

City Council 5 – 10 3/18/2025
CITY COUNCIL 11 MARCH 4, 2025
 $25,198 in Local Drainage Area IV, Prior Year Carry Forward revenue account to Public Works Storm Drain Construction, Improvements other than building expenditure account.
(Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to allocate an additional $10,283,196 in construction funds to complete the Bristol Street Improvements & Widening: Phase 4 – Warner Avenue to St.

Andrew Project (Nos. 11-6741 & 19-6499).

3. Approve the Project Cost Analysis for a total estimated completion cost of $26,994,144, which includes $22,354,493 for the construction contract, $2,803,930 for contract administration, inspection, and testing, and a 10% ($2,235,449) project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project.

4. Reject Bid Protest received by Nationwide Contracting Services and award a construction contract to Sully-Miller Contracting Company, the lowest responsible bidder, in accordance with the base bid in the amount of $22,354,493, subject to change orders as approved by the City, for construction of the Bristol Street Improvements from Warner Avenue to St. Andrew Place and Bristol Street (Phase 4) Water Main Improvements Project (Nos. 11-16741 & 19- 6499) and authorize the City Manager to execute the contract.

5. Approve an agreement with Cannon Corporation for Construction Management and Inspection services for the Bristol Street Improvements Projects, in an amount not to exceed $1,998,642 for a term beginning March 4, 2025, and expiring March 3, 2027, with an option for one, one-year extension (Agreement No. A-2025-022).

6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. EIR 89-01 was filed for the Bristol Street Improvements Projects.

MINUTES: Public Works Director Nabil Saba provided a presentation regarding the Bristol Street Improvements Project – Phase 4.

Councilmember Penaloza expressed excitement for the completion of Phase 4 and asked whether the City will be acquiring additional property. He stated that the community does not want additional parks and landscaping in grass areas along Bristol Street, and asked if the contractor has completed other projects in the City.

Director Saba stated the City will not acquire additional property and clarified the contractor has not completed any other project in the City.

Mayor Amezcua emphasized the importance of outreach and project completion, and asked how Public Works planned on delivering notices.

City Council 5 – 11 3/18/2025
CITY COUNCIL 12 MARCH 4, 2025
City Engineer Rudy Rosas spoke regarding community outreach efforts and project completion.

Mayor Amezcua asked what efforts are being made to mitigate the impact to the community, specifically the effects of dust on homes in the area.

City Engineer Rosas shared the measures that are in place to minimize and suppress dust at construction sites that are conducted both by City staff and the contracted company.

Mayor Amezcua asked whether the contract for the project stipulates whether or not the contractor can be removed from the project if deadlines are not met by the contractor.

City Engineer Rosas explained that the contract lists a liquid damage amount of $11,420 that can be assessed for each day the project exceeds the agreed upon deadline and that staff works closely with the City Attorney’s Office in those instances.

Mayor Pro Tem Vazquez spoke in support of designating the new greenspaces as parks to allow for more structure, and suggested redesignating the existing greenspaces on Bristol Street as parks.

Councilmember Penaloza suggested that, given the size and scope of the project, notices be provided further than the 1000 feet project radius, and asked whether the community could expect to experience black-out periods during the removal and installation of electrical components.

City Manager Alvaro Nuñez explained that Edison will likely install temporary power lines to mitigate power disruptions.

Councilmember Penaloza expressed the importance for staff and the contractor to mitigate the impact of dust on the homes in the area and asked whether the sound walls would mirror the existing walls on Bristol and whether the bike lanes would be landscaped.

City Engineer Rosas spoke regarding the sound wall and protected bike lanes.

Councilmember Penaloza shared his hopes that Bristol would look appealing to both residents and non-residents, and that the project would be conducted properly and quickly.

Councilmember Phan spoke in support of the project, suggested notification to residents through means other than mailers, expressed the importance of having a bikeable and walkable city, and requested periodic updates on the project at future meetings.

City Council 5 – 12 3/18/2025
CITY COUNCIL 13 MARCH 4, 2025
Councilmember Bacerra spoke regarding a lack of cleanliness at construction sites and expressed a need to ensure the sites are given more attention in that respect.

Councilmember Penaloza suggested noticing on social media.

City Manager Nuñez acknowledged the comments made by the Council.

MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 17, seconded by Mayor Amezcua.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN,

MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass
AGENDA ITEM NO. 18 WAS WITHDRAWN

18.Approve a Pre-Commitment of $9,807,571 in HOME Program Funds for the Development of 40 New Affordable Ownership Units Located at 621 W. Alton Avenue, and Approve a Pre-Commitment of up to $920,000 in Inclusionary Housing Funds for Eligible Homebuyers to Purchase Nine (9) Existing Rental Units that will be Converted into Affordable Ownership Condominium Units Located at 425 E. Wellington Avenue for a total of $10,727,571 Department(s): Community Development Agency
Recommended Action:

1. Authorize the City Manager to execute a pre-commitment letter with Habitat for Humanity of Orange County for $9,807,571 in HOME Investment Partnerships Program funds for the development of 40 new affordable ownership units located at 621 W. Alton Avenue, Santa Ana, CA (APN 410-351-02) (Agreement No. A-2025-XXX).

2. Authorize the City Manager to execute a pre-commitment letter with Habitat for Humanity of Orange County for up to $920,000 in Inclusionary Housing Funds for eligible homebuyers to purchase nine (9) existing rental units that will be converted into affordable ownership condominium units located at 425 E.

Wellington Avenue, Santa Ana, CA (APN 398-028-12) (Agreement No. A-2025- XXX).

MINUTES: Item withdrawn; no action taken.

City Council 5 – 13 3/18/2025
CITY COUNCIL 14 MARCH 4, 2025

19.Second Reading of the Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2- 112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials First Reading at the February 18, 2025, City Council meeting and approved by a vote of 7-0. Published in the OC Reporter on February 28, 2025.

Department(s): City Manager’s Office
Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2-112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials.

ORDINANCE NO. NS-3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2-112 CONCERNING THE

PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR

GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY

COUNCIL MEMBERS, OR CITY OFFICIALS
*END OF CONSENT CALENDAR**
MINUTES: At 8:45 P.M., the Business Calendar was considered.

20.Fiscal 2024-25 Mid-Year Budget Update, Appropriation Requests, and Workforce Changes
Department(s): Finance and Management Services
Recommended Action:

1. Receive and file the FY2024-25 Mid-Year Budget Update.

2. Approve the recommended Appropriation Adjustments. (Requires five affirmative votes)

3. Adopt RESOLUTION NO. 2025-007 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN

4. Adopt RESOLUTION NO. 2025-008 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2024-25 ANNUAL BUDGET TO ADJUST FULL-TIME POSITIONS IN THE CITY MANAGER’S OFFICE, HUMAN RESOURCES, THE FINANCE &

MANAGEMENT SERVICES AGENCY, PARKS, RECREATION &

BUSINESS CALENDAR
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CITY COUNCIL 15 MARCH 4, 2025

COMMUNITY SERVICES PLANNING & BUILDING AGENCY, AND PUBLIC

WORKS AGENCY, INCLUDING ADDITIONS, DELETIONS, AND/OR

REALLOCATIONS
MINUTES: Acting Finance and Management Services Director Alex Trinidad provided a presentation regarding the Mid-Year Budget Update.

Councilmember Lopez requested an analysis to show the impact of sales tax and the auto industry, as a result of the new tariffs. She opposed reductions to alley improvement programs and advocated for yearly improvements, requested that the Public Works Agency prioritize sidewalk repairs, and spoke in support of allocating $1 million to cover City debt.

Councilmember Hernandez echoed Councilmember Lopez’s concerns regarding sidewalks and emphasized liability and safety concerns. He opposed reducing alley improvements, spoke in support of Civic Center rehabilitation, increased Library and Zoo funding, fully staffing the City Manager’s Office, sidewalk repairs on Flower Street, Fairview corridor repairs, and requested staff prioritize park feasibility in Washington Square.

Mayor Amezcua asked for confirmation regarding the date for future budget discussions.

City Manager Nuñez confirmed the next budget meeting is scheduled for March 18, 2025.

Councilmember Bacerra spoke regarding the Gas Tax fund, and suggested future sidewalk improvements in revenue generating areas and leasing available spaces within the Santa Ana Regional Transportation Center. He expressed support for an in-house construction crew.

Mayor Pro Tem Vazquez supported economic development, and suggested marketing for cannabis, the Auto Mall, and used car dealerships located on Harbor Boulevard. He opposed reducing alley improvements funding, and expressed support of Santiago Gym floor improvements, increased Zoo funding, and expansion of the Quality of Life Team (QOLT) contract.

Mayor Amezcua spoke in support of the 13 full-time positions and requested clarification regarding QOLT.

City Manager Alvaro Nuñez shared information related to QOLT and increased outreach efforts.

Mayor Amezcua asked if City staff are collaborating with County staff to ensure the County fulfills its QOLT responsibilities.

City Manager Nuñez confirmed the collaboration of City and County staff.

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CITY COUNCIL 16 MARCH 4, 2025
Mayor Amezcua stated Measure X will sunset soon and is confident that staff is diligently preparing for it.

Councilmember Penaloza spoke in favor of workforce increases and emphasized the importance of prompt Civic Center Drive improvements in order to effectively address the budget.

Councilmember Phan spoke in support of the alley improvement program and suggested focusing improvement efforts in revenue-generating areas. She expressed interest in youth and community programming and cannabis sales in future budget discussions.

Councilmember Lopez voiced concerns regarding the unfunded pension liability and requested an analysis on whether the general fund could sustain grant-funded positions and essential services without Federal funding.

City Manager Nuñez explained current budget allocations and measures to proactively prepare for potential future budget cuts.

Councilmember Lopez expressed concern regarding proposed workforce changes and the budget’s ability to sustain grant-dependent positions without grant funding.

City Manager Nuñez clarified the workforce proposal reflects staff restrictions and readjustments.

Mayor Amezcua emphasized the importance of Measure X sunset preparation.

MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 20, seconded by Mayor Amezcua.

The motion carried, 6-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA

COUNCILMEMBER LOPEZ
NONE
NONE
Status: 6 – 1 – Pass
**END OF BUSINESS CALENDAR**
MINUTES: Councilmember Phan recused herself from Agenda Item Nos. 21 and 22 and left the dais at 9:21 P.M.

City Council 5 – 16 3/18/2025
CITY COUNCIL 17 MARCH 4, 2025

PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

MINUTES: At 9:21 P.M., the Public Hearing was considered.

21.Public Hearing for Five-Year Economic Development Subsidy Report for TACenergy
Legal notice published in the OC Reporter on February 21, 2025.

Department(s): Community Development Agency
Recommended Action:

1. Conduct public hearing to consider any written or oral comments on the information contained in the Five-Year Economic Development Subsidy report for TACenergy.

2. Receive and file report.

MINUTES: Mayor Amezcua opened the Public Hearing at 9:22 P.M.

City Clerk Jennifer L. Hall stated there were no comments.

Mayor Amezcua closed the Public Hearing at 9:23 P.M.

MOTION: Councilmember Bacerra moved to approve the recommended action for Public Hearing Item No. 21, seconded by Councilmember Hernandez.

The motion carried, 6-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ COUNCILMEMBER PENALOZA,

COUNCILMEMBER LOPEZ, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA
NONE
COUNCILMEMBER PHAN (recusal)
NONE
Status: 6 – 0 – 1 – Pass
City Council 5 – 17 3/18/2025
CITY COUNCIL 18 MARCH 4, 2025

22.Public Hearing for Five-Year Economic Development Subsidy Report for THRIVE Santa Ana, Inc.

Legal notice published in the OC Reporter on February 21, 2025.

Department(s): Community Development Agency
Recommended Action:

1. Conduct public hearing to consider any written or oral comments on the information contained in the Five-Year Economic Development Subsidy report for THRIVE Santa Ana, Inc.

2. Receive and file report.

MINUTES: Mayor Amezcua opened the Public Hearing at 9:24 P.M.

City Clerk Jennifer L. Hall reported out four (4) email comments received.

Mayor Amezcua closed the Public Hearing at 9:24 P.M.

Councilmember Lopez spoke in support of the item.

Councilmember Hernandez spoke in support of the item.

Mayor Pro Tem Vazquez spoke in support of the item.

MOTION: Councilmember Hernandez moved to approve the recommended action for Public Hearing Item No. 22, seconded by Councilmember Lopez.

The motion carried, 6-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ COUNCILMEMBER PENALOZA,

COUNCILMEMBER LOPEZ, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA
NONE
COUNCILMEMBER PHAN (recusal)
NONE
Status: 6 – 0 – 1 – Pass
**END OF PUBLIC HEARINGS**
MINUTES: Councilmember Phan returned to the dais at 9:27 P.M.

City Council 5 – 18 3/18/2025
CITY COUNCIL 19 MARCH 4, 2025

COUNCILMEMBER REQUESTED ITEMS

23.Discuss and consider directing the City Manager to direct City staff to draft and bring back an ordinance for Council consideration that would require applicants for contracts, licenses, permits, or other entitlements for use to disclose pending or prior FPPC and FEC enforcement actions – Councilmember Bacerra
MINUTES: Councilmember Bacerra spoke regarding bringing back an ordinance for Council consideration that would require applicants for contracts, licenses, permits, or other entitlements for use to disclose pending or prior FPPC and FEC enforcement actions.

Councilmember Phan spoke in support of the item. She suggested the ordinance follow the language in the Levine Act to ensure consistency with existing law and expressed concern for applicants who may have a frivolous pending action against them.

Councilmember Penaloza spoke in support of the item. He asked whether there would be measures in place that would ensure an impartial process, should an applicant disclose any pending FPPC and/or FEC actions against them.

City Attorney Sonia Carvalho explained that, in instances where the applicant may be pending or appealing an action, the Council would be reminded to consider any resolved actions.

Mayor Amezcua expressed support of the item.

CITY MANAGER COMMENTS
MINUTES: City Manager Alvaro Nuñez announced that the Santa Ana Police Department has launched a new text messaging system to provide residents real-time call for service updates. He spoke regarding numerous complaints received related to red striping, reported the ribbon cutting ceremony at George Upton All Access Park, and announced there will be two Fair Housing meetings scheduled for March 5, 2025 at 10:00 A.M. and 6:00 P.M., held in the Council Chamber.

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

MINUTES: Councilmember Hernandez spoke regarding the cul-de-sac construction at 10th and Flower Street, provided an update on the Angels Park renovations, which include new restrooms and a playground featuring early childhood education amenities provided by UCI, and stated details regarding the ribbon-cutting ceremony will be shared at a later date. He shared that El Salvador Park will also see renovations to the community garden and new restrooms, and thanked the public for their patience during the construction along the Civic Center corridor.

City Council 5 – 19 3/18/2025
CITY COUNCIL 20 MARCH 4, 2025
Councilmember Lopez reminded residents that pets must be leashed while in public spaces, announced her community office hours on March 15, 2025 from 10:00 A.M. to 11:00 A.M. at Fisher Park, and urged the City Manager’s Office and the Arts and Culture Commission to work with local artists to ensure that funds from the commission stay in the City. She wished all the women in the City and in her family a Happy International Women’s Day.

Councilmember Penaloza echoed Councilmember Lopez’s comments regarding the Arts and Culture Commission, stated that he believes the planters along Santa Ana Boulevard are a liability, and requested reflective stickers be placed on the planters to help mitigate accidents. He reminded everyone that Sunday, March 9, 2025 is Spring Forward and for those who practice, March 5, 2025 is Ash Wednesday, the first day of Lent.

Mayor Amezcua requested City Manager Nuñez ensure the Orange County Transportation Agency address the Santa Ana Boulevard planter issue during their presentation at the March 18, 2025 City Council meeting.

Councilmember Phan reminded everyone that March 17, 2025 is St. Patrick’s Day and thanked staff for their hard work preparing the mid-year budget, announced the City received various awards at the Orange County Business Council’s Turning Red Tape into Red Carpet Awards, and thanked staff for making the awards possible.

Councilmember Bacerra spoke regarding George Upton All Access Park, thanked Senator Umberg for his help in obtaining grant funding for the park, as well as all those who attended, and announced the Orange County Fire Authority would be hosting an Open House on March 15, 2025 from 1:00 P.M. to 3:00 P.M. at One Fire Road, in Irvine. He thanked staff for the completion of the fence along the Flower Street bike trail next to the County flood control channel and inquired regarding interviews for the Police Oversight Commission’s Independent Oversight Director position.

City Manager Alvaro Nuñez stated that he is working with City Attorney Sonia Carvalho on scheduling interviews for the Independent Oversight Director within the next 30 days, as well as updating the municipal code.

Councilmember Bacerra expressed the importance of moving forward with the hiring of the position of the Independent Oversight Director as the original item passed by unanimous vote. He requested the meeting be adjourned in memory of Frank Lopez, a parishioner of the Church of the Messiah who passed away recently.

Mayor Pro Tem Vazquez thanked students at Valley High School for their awesome behavior, shared he attended the event at George Upton All Access Park, and wished everyone Happy International Women’s Month and a Happy Birthday to Councilmember Lopez. He thanked Supervisor Sarmiento for the Cal Optima Health and Street Medicine Program.

City Council 5 – 20 3/18/2025
CITY COUNCIL 21 MARCH 4, 2025
Mayor Amezcua clarified the Cal Optima Health Board of Directors has not yet voted on the awarding of the Health and Street Medicine Program. In honor of Women’s History Month, she thanked the women on staff, and spoke regarding the unveiling of the new mosaic mural at the Jerome Community Center took place on February 19, 2025 and encouraged everyone to visit and see the artwork. She spoke regarding her Faith-Based meeting, where they discussed the topic of immigration, stated she met with the Sober Living Recovery Task Force and discussed the sober living homes currently in Santa Ana, and expressed her excitement for NOVA Academy’s 20th anniversary and Santa Ana Pony Opening Ceremony. She announced her next Coffee with the Mayor will be held on March 22, 2025 at the Boys and Girls Club, and asked whether there have been any immigrations raids reported in the city.

City Manager Nuñez confirmed there have been no known immigration raids in the city.

Mayor Amezcua spoke regarding the budget survey and encouraged the community to respond and answer according to what is important to them.

ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Amezcua adjourned the City Council Meeting in memory of Frank Lopez at 10:07 P.M.

Respectfully submitted:
___________________________
Jennifer L. Hall, CMC
City Clerk
City Council 5 – 21 3/18/2025
Arts and Culture Commission 4 1/16/2025
Arts and Culture Commission
Regular Meeting Minutes
January 16, 2025
CALL TO ORDER Chairperson
Commission members present:

Hernandez, Lopez-Guerra, Russell, Vu
Staff members present:

Marc Morley, Economic Development Manager
Tram Le, Arts and Culture Specialist
Bianca Zurita, Recording Secretary

PUBLIC COMMENTS
Minutes: Delegates from Sahuayo Sister City expressed their gratitude for the opportunity to receive the mural donation and thanked the City for its assistance in submitting an application to request qualifications to identify the artists who will be collaborating on this project.

CONSENT CALENDAR ITEMS

1. Excused absences
Recommended Action: Excuse the absent commission member(s).

2. Regular meeting minutes of November 21, 2024
Recommended Action: Approve minutes.

Moved by Commissioner Lopez-Guerra, seconded by Commissioner Russell to Approve Consent Calendar items.

YES: 4 – Debra Russell, Indigo Vu, Maria (Susie) Lopez-Guerra, Joese Hernandez NO: 0 – ABSTAIN: 0 – ABSENT: 0 – Status: 4 – 0 – 0 – 0 – Pass ***END OF CONSENT CALENDAR***
2-1
City Council 6 – 1 3/18/2025
Arts and Culture Commission 4 1/16/2025

WORK STUDY SESSION

3. Discussion on the Proposed Location for a Rainbow Crosswalk in Downtown Santa Ana Minutes: Tram Le gave the presentation.

4. Sahuayo Sister City Mural – Process and Review Panel Overview Minutes: Tram Le presented on the mural placement and discussed the application process and evaluation.

Commission engaged in Q & A.
***END OF WORK STUDY SESSION***

COMMENTS

5. Staff member comments
Minutes: Tram Le – The Graffiti Arts Project, led by Alex Sanchez, will involve 25 students from various schools. The program includes five off-site tours, field trips, workshops, and a final mural painting. The first field trip is scheduled for Wednesday, January 22, with additional tours planned for the coming months. The Investing in the Artist Grant Program recently met with 23 recipients to review their projects, budgets, timelines, and other key requirements. Regarding the Art Restoration and Conservation Program, the RFP was released on Monday. This program focuses on historic murals that are at least 15 years old. Recommendations for panelists familiar with historical murals were requested via email.

6. Commission member comments
Minutes:
 Commissioner Russell – The Plaza where the Sahuayo Mural will be placed is a significant and historic location. The collaboration with the Santa Ana Coalition was crucial, and they wanted to honor the memory of that group.  Commissioner Hernandez – Will be an artist in residence at the Grand Central Art Center and is very grateful for the opportunity.
 Commissioner Vu – Expressed appreciation for the collaboration with the sister city of Sahuayo on the Mural Project.

ADJOURNMENT
The next meeting of the Arts and Culture Commission is scheduled for February 20, 2025 at 5:30 PM.
2-2
City Council 6 – 2 3/18/2025
Recording Secretary
Bianca L.

Zurita
Digitally signed by
Bianca L. Zurita
Date: 2025.02.27
16:02:02 -08'00'
City Council 6 – 3 3/18/2025
Rental Housing Board 1 August 21, 2024
Rental Housing Board
Regular Meeting Minutes
August 21, 2024
CALL TO ORDER Recording Secretary
Board Members Present:

Aguilar, La, Martinez, Mier
Staff Members Present:

Executive Director, Rent Stabilization Manager,
Recording Secretary

PLEDGE OF ALLEGIANCE
INTRODUCTIONS – Staff and Board members introduced themselves.

WORK STUDY SESSION

1. Santa Ana Rental Housing Board Training

2. Rules of Order

3. Santa Ana Rental Housing Board By-laws
Minutes: Cindy Blot, Consultant with RSG presented an overview of the Rental Housing Board Ordinances, including its Purpose, Powers and Duties, Meetings, Rules of Procedure, Petitions & Appeals Hearings and the Brown Act. ***END OF WORK STUDY SESSION***

BUSINESS CALENDAR

4. Election of Officers for the Rental Housing Board for the 2024-2025 Term Recommended Action: Elect a Chairperson and Vice Chairperson of the Rental Housing Board to serve for the 2024-2025 term.

Minutes: Tracy La was nominated for Chair and Luis Mier was nominated for Vice chair.

Moved by Board Member Mier, seconded by Board Member Martinez to Approve. 1-1
City Council 6 – 4 3/18/2025
Rental Housing Board 2 August 21, 2024
YES: 4 – Ernie Aguilar, Tracy La, Esperanza Martinez, Luis Mier NO: 0 – ABSTAIN: 0 – ABSENT: 0
Status: 4 – 0 – 0 – 0 – Pass
***END OF BUSINESS CALENDAR***

COMMENTS

5. Staff Member comments
Minutes: Michael Garcia – Expressed gratitude to the staff for their hard work in implementing Rent Stabilization Division, collaborating closely with consultants, and finding ways to better serve the community.

6. Board Member comments
Minutes: Board Member La – Thanked the staff for all their efforts in reaching this point and looking forward to working with everyone.

ADJOURNMENT
The next meeting of the Rental Housing Board is scheduled for September 18, 2024 at 4:30 PM in the Council Chamber.
1-2
Recording Secretary
Bianca L.

Zurita
Digitally signed by
Bianca L. Zurita
Date: 2025.02.27
15:57:27 -08'00'
City Council 6 – 5 3/18/2025
Workforce Development Board
Youth Council Committee
Regular Meeting Minutes
December 12, 2024
CALL TO ORDER Chairperson
ATTENDANCE Committee members present:

Annino, Jimenez-Hami, Martinez, Russell-Garcia,
Sandoval, Tucker, Varnum
Staff members present:

Deborah Sanchez, Sandy Barba, Bianca Zurita
PUBLIC COMMENTS - None

CONSENT CALENDAR ITEMS

1. Excused Absences
Recommended Action: Excuse Absent Committee Member(s).

2. Regular meeting minutes of June 13, 2024
Recommended Action: Approve minutes.

Moved by Committee Member Russell-Garcia, seconded by Committee Member Varnum to Approve Consent Calendar items.

YES: 7 – Robert Tucker, Dennis Varnum, Sandy Annino, Ana Jimenez-Hami, Jackie Russell-Garcia, Jorge Martinez, Anthony Sandoval
NO: 0 – ABSTAIN: 0 – ABSENT: 0 –
Status: 7 – 0 – 0 – 0 – Pass
***END OF CONSENT CALENDAR***
2-1
City Council 6 – 6 3/18/2025

BUSINESS CALENDAR

3. Resignation from the Youth Council Committee
Recommended Action: Accept with regret the resignation from the Youth Council by Lucinda Solorzano, Senior Social Worker – Orange County Social Services Agency, representing Transitional Youth Planning Services.

Moved by Committee Member Russell-Garcia, seconded by Committee Member Varnum to Approve.

4. Appoint Carlos Acevedo, from Social Services Agency Transitional Service Planning to the Youth Council
Recommended Action: Recommend the Workforce Development board appoint Carlos Acevedo, Senior Social Worker for Orange County Social Services Agency Transitional Service Planning program to the Youth Council.

Moved by Committee Member Tucker, seconded by Committee Member Annino to Approve.

REPORTS

5. PROGRAM OPERATOR REPORTS
a. YSPN – Juan Cazarez provided report
b. Orange County Children’s Therapeutic Arts Center – Rep provided report 2-2
City Council 6 – 7 3/18/2025

COMMENTS

6. Staff Member Comments
Minutes:
• Deborah – Provided update on the WIOA program
• Sandy – Collaborating with a task force and Santa Ana College to organize a large job fair, potentially scheduled for April 2025.

7. Youth Council Committee Member Comments
Minutes:
• Dennis Varnum – It was shared that Disney will be conducting specific interviews at the Anaheim and Brea WORK Centers, in collaboration with the Santa Ana WORK Center.
• Bob Tucker – If one person can make a difference and every person should try.

Inspire others to make a difference in the community, and keep striving to create positive change.

ADJOURNMENT
The next regular meeting of the WDB Youth Council Committee is scheduled for February 13, 2025 at 4:00 PM at the Santa Ana WORK Center.
2-3
Recording Secretary
Bianca L.

Zurita
Digitally signed by Bianca
L. Zurita
Date: 2025.02.27 15:59:19
-08'00'
City Council 6 – 8 3/18/2025
Community Development Agency
www.santa-ana.org/community-development
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 18, 2025
TOPIC: Appropriation Adjustment to Recognize Homeless Housing, Assistance, and Prevention Program Funds

AGENDA TITLE
Appropriation Adjustment to Recognize Initial Disbursement of Homeless Housing, Assistance, and Prevention Program Round 5 (Non-General Fund)

RECOMMENDED ACTION
Approve appropriation adjustment to recognize $5,878,393 in funds from the California Department of Housing and Community Development (HCD) in revenue account (no.12218002-52025 State Grant - Direct) and appropriate the same amount to expenditure account (no. 12218719-various) to address homelessness in the City of Santa Ana. (Requires five affirmative votes)
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Homeless Housing, Assistance, and Prevention Program (HHAP) was signed into law on July 31, 2019, by Governor Newsom. The HHAP grant is the State’s flagship program aimed at addressing homelessness at the local level. Initiatives such as the delivery of permanent housing, rapid rehousing, homeless prevention and shelter diversion, operating subsidies, street outreach, and a homeless youth set-aside are prioritized. HHAP Round 5 (HHAP-5) marks the City’s fifth allocation of HHAP funding.

The City leveraged early rounds of HHAP to enhance its homelessness response efforts by supporting critical initiatives such as the construction, purchase, and operation of the Navigation Center, street outreach and engagement services, and a permanent housing project for homeless youth and seniors.

In FY23-24, HHAP-4 was awarded to the City which introduced new rapid rehousing and services coordination programs while continuing to support key programs such as the Navigation Center and street outreach team. Resources will help drive the progress toward addressing homelessness and responding to the needs within the City.

The State has allocated $1 billion towards the HHAP-5 program, with the City receiving $5,878,393.38 to further its local homeless response efforts. The planned investments of HHAP-5 are consistent with the previous four rounds of funding, but with a refined structure aimed at enhancing effectiveness. While the eligible uses for HHAP-5 remain City Council 8 – 1 3/18/2025
Appropriation Adjustment to Recognize HHAP Round 5
March 18, 2025

Page 2 ends

largely unchanged from previous rounds, the HHAP-5 statute reorganizes them into three main categories: (1) costs that support permanent housing; (2) costs that support interim housing; and (3) costs that support service provision and systems support. This change represents a strategic alignment aimed at amplifying the focus on regional coordination, permanent housing, sustainability, and person-centered services. The overarching objective of HHAP funds remains unwavering – to effectively address and end people’s experiences of homelessness.

Shelter Street
Outreach
Permanent
Housing
Rapid
Rehousing
Services
Coordination
Landlord
Incentive
HHAP1 $6,963,182 300,000 673,773 - - 50,000
HHAP2 3,034,179 349,999 318,510 - - -
HHAP3 4,540,991 4,000,000 1,029,035 - - -
HHAP4 2,000,000 2,227,153 - 270,000 239,295 -
HHAP5 3,800,000 979,066 - - 687,839 -
A majority of HHAP-5 funds will be used for the operation and maintenance of the Navigation Center, followed by street outreach and engagement services. Consistent with Rounds 3 and 4, HHAP-5 grantees must set aside at least 10% of the grant allocation for services for homeless youth. Homeless youth is defined as unaccompanied youth between ages 12 – and 24-years old experiencing homelessness, including pregnant and parenting youth. Santa Ana intends to use the youth set-aside funds for the continuation of independent life skills training for foster youth holding a voucher through the Santa Ana Housing Authority.

FISCAL IMPACT
Approval of the appropriation will recognize $5,878,393 in funds from the California Department of Housing and Community Development in the revenue account (no. $0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
HHAP1 HHAP2 HHAP3 HHAP4 HHAP5
Shelter Street Outreach Permanent Housing
Rapid Rehousing Services Coordination Landlord Incentive Previous HHAP expenditures
City Council 8 – 2 3/18/2025
Appropriation Adjustment to Recognize HHAP Round 5
March 18, 2025

Page 3 ends

12218002-52025 State Grant - Direct) and appropriate the same amount into the HHAP-5 Grant expenditure account (nos.12218719-various) for projected expenditures as follows:

Fiscal
Year
Accounting
Unit-Account
Fund Description Accounting Unit,
Account Description
Amount
FY 24-25 12218719-
69011
Homeless Housing
Assistance and
Prevention Round 5
HHAP-5 Grant,
Reserve Appropriation
$5,878,393
Total $5,878,393
Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 25-26.

EXHIBIT(S)

1. HHAP 5 Award Announcement

2. HHAP 5 Standard Agreement

3. HHAP 5 Awardee List
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager
City Council 8 – 3 3/18/2025

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF HOUSING POLICY DEVELOPMENT
651 Bannon Street
Sacramento, CA 95811
(916) 263-2911 / FAX (916) 263-7453
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor www.hcd.ca.gov
November 18, 2024
Amanda Sanchez
Orange County
601 North Ross Street, 5
th Floor
Santa Ana, CA 92701
Linda Ly
City of Anaheim
201 S. Anaheim Blvd, Suite 1003
Anaheim, CA 92805
Valeria Ramos
City of Irvine
1 Civic Center Plaza
Irvine, CA 92623
Mishaun Watkins
City of Santa Ana
20 Civic Center Drive
Santa Ana, CA 90262
Amanda Sanchez
Santa Ana, Anaheim/Orange County CoC
601 North Ross Street, 5th Floor
Santa Ana, CA 92701
RE: HHAP-5 Award Announcement – Orange Region
Regional Award Amount: $34,681,748.35
This award is under a media and public announcement embargo until publicly released by HCD or otherwise notified by HCD staff. Please hold off on any form of public communication until then. If you have any questions about what this means, please contact HCD.

Dear Orange Regional Partners:

The California Department of Housing and Community Development (HCD) is pleased to announce that the Orange region’s HHAP 5 Regional Coordinated Homelessness Action Plan is approved, and the region has been awarded a Homeless Housing, Assistance and Prevention (HHAP) Round 5 award in the amount of $34,681,748.35.

EXHIBIT 1
City Council 8 – 4 3/18/2025

Page 2 ends

Region: Orange
Regional Partners: Orange County, City of Anaheim, City of Irvine, City of Santa Ana, Santa Ana, Anaheim/Orange County CoC
HHAP Round 5
Regional Total:
$34,681,748.35
Individual Awards
within the Region:

Orange County is awarded $8,346,726.98. City of
Anaheim is awarded $5,878,393.38. City of Irvine is
awarded $5,878,393.38. City of Santa Ana is awarded
$5,878,393.38. Santa Ana, Anaheim/Orange County CoC
is awarded $8,699,841.23.

Awardees are able to draw down funds when the Standard Agreement is fully executed, and any general and special conditions have been cleared in writing. Upon disbursement, awardees may reimburse themselves for funding activities contained within the approved funding plans/budgets contained within the HHAP 5 applications back to the date of NOFA.

HCD intends to issue a Standard Agreement within 90 days of receipt of the documentation required to execute this contract. A program representative will be in communication with you to discuss and confirm any documents needed.

Congratulations on your successful application. For further information, please contact Jeannie McKendry at [email protected] or [email protected].

Sincerely,
Megan Kirkeby
Deputy Director, Housing Policy Development Division
EXHIBIT 1
City Council 8 – 5 3/18/2025
R
EXHIBIT 1
City Council 8 – 6 3/18/2025
2 The Standard Agreements will be emailed out for your signature once they have been routed and approved through HCD. The Orange County region will receive its initial disbursement of funds after the Standard Agreements are fully executed. You may now begin incurring costs, and upon disbursement you will be able to reimburse yourself for funding activities contained within the approved funding plans/budgets contained within the HHAP 5 application back to the date of the HHAP Round 5 Notice of Funding Availability (September 29, 2023).

Congratulations on your successful application. For further information or if you have any questions, please contact [email protected].

Thank you,
HPD Homelessness Grants
Housing Policy Development
Housing & Community Development
651 Bannon Street | Sacramento, CA 95811
[email protected]
EXHIBIT 1
City Council 8 – 7 3/18/2025
SCO ID: 2240-24HHAP10007
STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES �-----------�-------------�

STANDARD AGREEMENT AGREEMENT NUMBER
24-HHAP-10007
PURCHASING AUTHORITY NUMBER (If Applicable)
STD 213 (Rev. 04/2020)

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

CONTRACTOR NAME
City of Santa Ana

2. The term of this Agreement is:

START DATE
Upon HCD approval

THROUGH END DATE
June 30, 2029

3. The maximum amount of this Agreement is:
$5,878,393.38 (Five Million Eight Hundred Seventy Eight Thousand Three Hundred Ninety Three Dollars and Thirty Eight Cents)

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title
Exhibit A Authority, Purpose and Scope of Work
Exhibit B Budget Detail and Disbursement Provisions
Exhibit C * State of California General Terms and Conditions +
Exhibit D HHAP General Terms and Conditions
-
Exhibit E Special Terms and Conditions
-
+

TOTAL NUMBER OF PAGES ATTACHED
-
Items shown with an astensk (*), are hereby mcorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at httpsj/www.dgs.ca.gov/OL5/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Santa Ana

CONTRACTOR BUSINESS ADDRESS
20 Civic Center Drive
CITY
Santa Ana
TITLE
Pages
13 4
GTC
04/2017
11 3
31 '

STATE 'ZIP
CA 90262

PRINTED NAME OF PERSON SIGNING
Michael Garcia Executive Director of Community Development CONTRACTOR.f-UTHORIZED SIGNATURE -�� DATE SIGNED
1-f;-20;2_f

Page 1 of 2 ends

EXHIBIT 2
City Council 8 – 8 3/18/2025
Jenee McClain-Battiste
1/10/2025
Chief, Business and Contracts Services
EXHIBIT 2
City Council 8 – 9 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 1 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024

AUTHORITY, PURPOSE, AND SCOPE OF WORK

1. Authority
This Standard Agreement (“Agreement”) is an agreement regarding Homeless Housing, Assistance, and Prevention Program Round 5 (HHAP-5 or Program) funds.

A. The State of California established HHAP-5 pursuant to the provisions in Chapter 6.5 (commencing with Health and Safety Code (HSC) section 50230) of Part 1 of Division 31 of the HSC. (Amended by Stats. 2023, Ch. 40, Sec. 17 (AB 129) effective July 10, 2023).

B. The Program is administered by the California Department of Housing and Community Development (HCD) in the Business, Consumer Services and Housing Agency (Agency). HHAP-5 provides flexible block grant funds to Continuums of Care, large cities (population of 300,000+) and counties to build on the regional coordination created through previous HCD grant funding and support local jurisdictions in their unified regional responses to reduce and end homelessness.

C. This Standard Agreement/Contract for Funds along with all its exhibits (Agreement) is entered into by HCD and a Continuum of
Care, a city, or a county (Grantee) under the authority of, and in furtherance of the purpose of, the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (NOFA) dated September 29, 2023, under which the Grantee applied, HCD guidance and directives and the requirements appearing in the statutory authority for the Program cited above.

2. Purpose
HHAP-5 is established for the purpose of organizing and deploying the full array of homelessness programs and resources comprehensively and effectively, and to sustain existing federal, state, and local investments towards long-term sustainability of permanent housing and supportive services. The general purpose of the Program is to (1) reduce homelessness by expanding or developing local capacity to address immediate homelessness challenges informed by a best-practices framework focused on moving homeless individuals and families into permanent housing and supporting the efforts of those EXHIBIT 2
City Council 8 – 10 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 2 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
individuals and families to maintain their permanent housing; and (2) continue to build on regional coordination developed through previous rounds of HHAP funding (See HSC section 50230 et seq.).

HHAP funding shall:

A. Be available to applicants for the purpose of reimbursement for planning and preparing the Regionally Coordinated Homelessness Action Plans required for the HHAP-5 application.

B. Continue to build regional collaboration between Continuums of Care, counties, and cities in a given region, regardless of population, and ultimately be used to develop a unified regional response to homelessness by fostering robust regional collaboration and strategic partnerships aimed at fortifying the homeless services and housing delivery system. This should be achieved through the formulation of datadriven and cross-system plans designed to allocate resources in alignment with the state's priorities for homeless housing solutions. This means implementing strategies that create and sustain regional partnerships and prioritize permanent housing solutions.

C. Ensure the long-term sustainability of housing and supportive services, by strategically pairing these funds with other local, state, and federal resources to effectively reduce and ultimately end homelessness.

Grantees are encouraged to follow the guidance provided in “Putting the Funding Pieces Together: Guide to Strategic Uses of New and Recent State and Federal Funds to Prevent and End Homelessness”.

D. Demonstrate sufficient resources dedicated to long-term permanent housing solutions, including capital and operating costs.

E. Demonstrate a commitment to address racial disproportionality in homeless populations and achieve equitable provision of services and outcomes for Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately impacted by homelessness.

F. Establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all EXHIBIT 2
City Council 8 – 11 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 3 of 31 ends

G. Fund projects that provide housing and services that are Housing First compliant, per HSC section 50234(f), and delivered in a low barrier, trauma informed, and culturally responsive manner. Individuals and families assisted with these funds must not be required to receive treatment or perform any other prerequisite activities as a condition for receiving interim or permanent housing, or other services for which these funds are used.

H. Include the State as an integral partner through the provision of technical assistance, sharing of best practices, and implementing an accountability framework to guide the structure of current and future state investments.

3. Definitions
The following HHAP-5 program terms are defined in accordance with HSC section 50230, subdivisions (A) – (X):

A. “Agency” means the Business, Consumer Services, and Housing Agency.

B. “Applicant” means a Continuum of Care, city, county, or a region for purposes of the Regionally Coordinated Homelessness Action Plan requirements pursuant to this chapter.

C. “City” means a city or city and county that is legally incorporated to provide local government services to its population. A city can be organized either under the general laws of this state or under a charter adopted by the local voters.

D. “Continuum of Care” means the same as defined by the United States Department of Housing and Urban Development at Section 578.3 of Title 24 of the Code of Federal Regulations.

E. “Coordinated Entry System” means a centralized or coordinated process developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or EXHIBIT 2
City Council 8 – 12 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 4 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool.

F. “Regionally Coordinated Homelessness Action Plan” means the regionally coordinated homelessness action plan described in Section 50233.

G. “Council” means the associated staff within the Interagency Council on Homelessness, formerly known as the Homeless Coordinating and Financing Council created pursuant to Section 8257 of the Welfare and Institutions Code.

H. “Department” means the Department of Housing and Community Development.

I. “Emergency shelter” has the same meaning as defined in subdivision (e) of Section 50801.

J. “Grantee” means an eligible applicant that has received its initial Round 5 base allocation or total Round 5 base allocation, as applicable.

K. “Homeless” has the same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019.

L. “Homeless Management Information System” means the information system designated by a Continuum of Care to comply with federal reporting requirements as defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term “Homeless Management Information System” also includes the use of a comparable database by a victim services provider or legal services provider that is permitted by the federal government under Part 576 of Title 24 of the Code of Federal Regulations.

M. “Homeless point-in-time count” means the most recently available point-intime count data as reflected in the Annual Homeless Assessment Report released by the United States Department of Housing and Urban Development.

EXHIBIT 2
City Council 8 – 13 3/18/2025
City of Santa Ana
24-HHAP-10007

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EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
N. “Homeless youth” means an unaccompanied youth between 12 and 24 years of age who is experiencing homelessness, as defined in Section 725(2) of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C. Sec. 11434a(2)). “Homeless youth” includes unaccompanied youth who are pregnant or parenting.

O. “Housing First” has the same meaning as in Section 8255 of the Welfare and Institutions Code, including all of the core components listed therein.

P. “Jurisdiction” means a city, county, Continuum of Care, or tribe, as defined in this section.

Q. “Memorandum of Understanding” has the same meaning as defined in subdivision (f) of Section 50233.

R. “Navigation center” means a Housing First, low-barrier, service-enriched shelter focused on moving homeless individuals and families into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing.

S. “Program” means Round 5 of the Homeless Housing, Assistance, and Prevention program, or Round 5, established pursuant to this chapter.

T. 1) “Base program allocation” means the portion of program funds available to expand or develop local capacity to address immediate homelessness challenges pursuant to the allowable uses specified in Section 50236.
2) “Homekey supplemental allocation” means the portion of program funds available to eligible jurisdictions as supplementary Homekey resources, as defined in Section 50237.

U. “Recipient” means a jurisdiction that receives funds from HCD for the purposes of the program.

V. 1) Except as set forth in paragraph 2) below, “region” means the geographic area served by a county, including all cities and Continuum of Care within it. A region that has a Continuum of Care that serves multiple counties may submit a plan that covers multiple EXHIBIT 2
City Council 8 – 14 3/18/2025
City of Santa Ana
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Page 6 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
counties and the cities within them, or the Continuum of Care may participate in the Regionally Coordinated Homelessness Action Plan of each individual county that is part of the Continuum of Care along with the cities within the county.
2) All Continuums of Care within the County of Los Angeles shall be considered part of a single region, along with the county and big cities within the county.

W. “Small jurisdiction” means a city that is under 300,000 in population as of January 1, 2022, according to data published on the internet website of the Department of Finance.

X. “Tribe” or “tribal applicant” means a federally recognized tribal government pursuant to Section 4103 of Title 25 of the United States Code that is located in California.

Additional definitions for the purposes of the HHAP-5 program:

Allocations:
“Initial HHAP-5 Base Allocation”: fifty percent (50%) of the eligible city, county, or Continuum of Care’s HHAP-5 allocation.
“HHAP-5 Planning Allocation”: one hundred percent (100%) of the eligible city, county, or Continuum of Care’s HHAP Round 5 planning allocation. “Initial Supplemental Funding Allocation”: one hundred percent (100%) of the eligible city, county, or Continuum of Care’s share of the one hundred ($100) million Supplemental Allocation.
“Remainder Disbursement”: the remaining fifty percent (50%) of the eligible city, county, or Continuum of Care’s HHAP- 5 base allocation. “Obligate”: means that the Grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment using HHAP-5 funding. Grantees, and the subrecipients who receive awards from those Grantees, must obligate the funds by the statutory deadlines set forth in this Exhibit A.

EXHIBIT 2
City Council 8 – 15 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 7 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
“Expended”: means all HHAP-5 funds obligated under contract or subcontract have been fully paid and receipted, and no invoices remain outstanding.

4. Scope of Work
A. The Scope of Work (“Work”) for this Agreement shall include uses that are consistent with HSC section 50234, subdivision (a) (1), and section 50236, and any other applicable laws.

B. HHAP-5 Planning Allocation funds are for the purpose of planning for and preparing the Regionally Coordinated Homelessness Action Plan required as part of the HHAP-5 regional application. Any Planning Allocation funds that are not spent on the preparation of the HHAP-5 application must be expended consistent with the purpose and requirements of the HHAP-5 program, as described below.

C. Provided that before proposing to use HHAP-5 resources to fund new interim housing solutions, the applicant first demonstrates that the region has dedicated sufficient resources from other sources to long-term permanent housing solutions, including capital and operating costs, allowable uses of HHAP-5 base program allocation funds include all of the following:
1) Permanent housing solutions, including all of the following:
a) Rental subsidies, including to support placement of
individuals in Community Assistance, Recovery and
Empowerment (CARE) Court.
b) Landlord incentives, such as security deposits, holding fees, funding for needed repairs, and recruitment and relationship management costs.
c) Move-in expenses.
d) Operating subsidies in new and existing affordable or supportive housing units serving people experiencing
homelessness, including programs such as Homekey, new
or existing residential care facilities, funded by the
Behavioral Health Continuum Infrastructure Program or the EXHIBIT 2
City Council 8 – 16 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 8 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
Community Care Expansion Program. Operating subsidies
may include operating reserves.
e) Homelessness prevention through rental assistance, rapid rehousing, and other programs, so long as they prioritize households at imminent risk of homelessness or households with incomes at or below thirty percent (30%) of the area median income, who pay more than fifty percent (50%) of their income in housing costs, and who meet criteria for being at highest risk of homelessness through data-informed criteria.
f) Problem-solving and diversion support programs that
prevent people at risk of or recently experiencing
homelessness from entering unsheltered or sheltered
homelessness.
g) Services for people in permanent housing, so long as the services are trauma-informed and practice harm reduction, to include intensive case management services, assertive community treatment services, critical time intervention services, other tenancy support services, evidence-based employment services, coordinating mental health, substance use, and primary care treatment, or other evidence-based supportive services to increase housing retention.
h) Capital for permanent housing that serves people
experiencing homelessness, including conversion of
underutilized buildings or existing interim or transitional housing into permanent housing.
2) Interim housing solutions, including all of the following:
a) Navigation centers that are low barrier, as defined in Sections 65660 and 65662 of the Government Code, to
include any of the following:
b) Operating expenses in existing congregate shelter sites.

EXHIBIT 2
City Council 8 – 17 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 9 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
c) Operating expenses in new or existing non-congregate shelter sites and transitional housing for youth.
d) Motel or hotel vouchers.
e) Services provided to people in interim housing, to include trauma-informed and evidence-based intensive case
management services, housing navigation, connecting
people to substance use or mental health treatment, public benefits advocacy, and other supportive services to promote stability and referral into permanent housing.
f) Capital funding to build new non-congregate shelter sites, including for construction, rehabilitation, and capital improvements to convert existing congregate sites into noncongregate sites. g) Capital funding for clinically enhanced congregate or noncongregate shelter sites. h) Youth-focused services in transitional housing.
3) Service provisions and systems support including all of the following:
a) Services for people experiencing unsheltered homelessness, including street outreach, including, but not limited to, persons experiencing homelessness from encampment sites and those transitioning out of encampment sites funded by the program known as the Encampment Resolution Funding
Grant consistent with HSC Section 50251 to access
permanent housing and services. This includes evidencebased engagement services, intensive case management services, assertive community treatment, housing
navigation, harm reduction services, coordination with streetbased health care services, and hygiene services for people living in encampments and unsheltered individuals.
b) Services coordination, which may include access to
workforce, education, and training programs, or other
EXHIBIT 2
City Council 8 – 18 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 10 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
services needed to promote housing stability in supportive housing.
c) Systems support for activities necessary to create regional partnerships and maintain a homeless services and housing delivery system, particularly for vulnerable populations, including families and homeless youth.
d) Improvements to existing emergency shelters to lower barriers and increase privacy.
e) Any new interim sheltering funded by Round 5 funds must be low-barrier, comply with Housing First practices as
provided in Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code, and prioritize interventions other than congregate shelters.
4) In addition to the eligible uses described above, the Grantee’s expenditure of its entire HHAP-5 Base Allocation must also comply with the following:
a) At least ten percent (10%) of the funds shall be spent on services for homeless youth populations.
b) Not more than seven percent (7%) of funds may be used for administrative costs incurred by the city, county, or
Continuum of Care to administer its program allocation. For purposes of this Agreement, “administrative costs” does not include staff or other costs directly related to implementing activities funded by the program allocation.

Grantee shall perform the work only in the areas as identified, and in accordance with any guidance from HCD.
5) Contract Coordinator
HCD’s Contract Coordinator for this Agreement is HCD’s Grants Program Design Section Chief or their designee. Unless otherwise instructed, any notice, report, or other communication requiring an original Grantee signature for this Agreement shall be sent to the HCD Contract Coordinator electronically.

EXHIBIT 2
City Council 8 – 19 3/18/2025
City of Santa Ana
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PROGRAM GRANTEE
ENTITY: California Department of Housing
& Community Development City of Santa Ana
SECTION/UNIT: Policy and Program Support
ADDRESS: 651 Bannon St SW, Suite 400
Sacramento, CA, 95811
20 Civic Center Drive,
Santa Ana, CA 90262

CONTRACT
COORDINATOR Jeannie McKendry Mishaun Watkins
PHONE
NUMBER: (916) 490-9589 (562) 637-5405
EMAIL
ADDRESS:

[email protected]
[email protected] [email protected]
All requests to update the Grantee information listed within this Agreement shall be emailed to the HPD Homelessness Grants general email box at [email protected]. HCD reserves the right to change their representative and/or contact information at any time with notice to the Grantee. 6) Effective Date, Term of Agreement, and Deadlines
A. This Agreement is effective upon approval by HCD (indicated by the signature provided by HCD in the lower left section of page one, Standard Agreement, STD. 213), and when signed by all parties. Funds will be disbursed in accordance with Section 4 of Exhibit B.

B. This Agreement shall terminate on June 30, 2029.

C. On or before January 1, 2026, a Grantee shall submit to the Department an updated Regionally Coordinated Homelessness Action Plan, which shall include updates on the metrics and key actions to improve these metrics, which shall be reviewed and approved by HCD pursuant to HSC 50235 subdivision (h). A Grantee shall contractually obligate no less than seventy-five percent (75%) and shall expend no less than fifty percent EXHIBIT 2
City Council 8 – 20 3/18/2025
City of Santa Ana
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Page 12 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
(50%) of their initial fifty percent (50%) HHAP-5 base allocation disbursement by June 30, 2026. This excludes both the HHAP-5 planning and Initial Supplemental Allocations. Upon demonstration by a recipient Grantee that it has complied with both of these requirements, the Department shall disburse to that recipient the remaining fifty percent (50%) of its HHAP-5 base allocation pursuant to HSC Section 50235. 1) Grantee will demonstrate compliance with these obligation and expenditure requirements through monthly fiscal reports and by completing a certification documentation in the form and manner provided by HCD.

D. If a Grantee has obligated less than seventy-five percent (75%) or expended less than fifty percent (50%) of their initial fifty percent (50%) HHAP-5 base allocation by June 30, 2026, the Grantee shall not contractually obligate or expend any remaining portion of its initial HHAP-5 base allocation, and HCD shall not allocate to the recipient the remaining fifty percent (50%) of its HHAP-5 base allocation, unless both of the following occur:
1) On or before June 30, 2026, the Grantee submits an alternative disbursement plan to HCD that includes an explanation for the delay.
2) HCD approves the alternative disbursement plan.

If a Grantee does not satisfy these requirements, HCD shall have the discretion to allocate the unused funding in a manner prescribed by HCD.

If the funds identified in the approved alternative disbursement plan are not fully expended by December 31, 2027, the funds shall be returned to HCD to be allocated as supplemental awards in accordance with Health and Safety Code Section 50237.

E. All HHAP-5 funds, including base allocations, planning allocations, and supplemental funding, shall be expended by June 30, 2028.

F. Any funds, including planning allocations and supplemental funding, not expended by June 30, 2028, shall revert to, and be paid and deposited in, the General Fund pursuant to Health and Safety Code section 50235 subdivision (m).

EXHIBIT 2
City Council 8 – 21 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 13 of 31 ends

EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
G. HCD may request additional information from applicants, as needed, to meet other applicable reporting or audit requirements.
7) Capacity and Authority to Contract
A. By signing this Agreement, the Grantee is certifying that it has the capacity and authority to fulfill the obligations enumerated in this agreement. The Grantee further represents that it is authorized to execute this Agreement.

B. Each person executing this Agreement on behalf of an entity, other than an individual executing this Agreement on their own behalf, represents that they are authorized to execute this Agreement on behalf of said entity.

EXHIBIT 2
City Council 8 – 22 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 14 of 31 ends

EXHIBIT B
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024

BUDGET DETAIL AND DISBURSEMENT PROVISIONS

1. Payee
Name: City of Santa Ana Amount: $ 5,878,393.38

2. Budget Detail & Changes
A. The Grantee agrees that HHAP-5 funds shall be expended on uses that support regional coordination and expand or develop local capacity to address immediate homelessness challenges. Such activities must be informed by a best-practices framework focused on moving people experiencing homelessness into permanent housing and supporting the efforts of those individuals and families to maintain their permanent housing.

B. The Grantee shall expend the HHAP-5 funds on eligible activities as detailed in HSC 50234, subdivision (a)(1)(A) and 50236 and as described in the grantees latest approved HHAP-5 funding plan.

C. Any changes to the Grantee’s budget must be approved in writing by HCD prior to incurring expenses.

3. General Conditions Prior to Disbursement
A. All Grantees must submit the following forms prior to this HHAP-5 allocation being released:
1) Request for Funds Form (“RFF”).
2) STD 213 Standard Agreement form and Exhibits A through E. 3) STD 204 Payee Data Record or Government Agency Taxpayer ID Form.

4. Disbursement of Funds
A. Initial Disbursement
EXHIBIT 2
City Council 8 – 23 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 15 of 31 ends

EXHIBIT B
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
1) The Initial Disbursement of the HHAP-5 allocation includes the initial HHAP-5 base allocation, HHAP-5 planning allocation, and initial supplemental allocation. These funds will be disbursed to the Grantee upon receipt, review and approval of the completed Standard Agreement and RFF by HCD.
2) The Initial disbursement of HHAP-5 funds will be disbursed in one allocation, and issued to the Grantee, identified on the Payee Data Record Form or Government Agency Taxpayer ID Form.

B. Remainder Disbursement
1) HCD will disburse the remaining fifty percent (50%) of HHAP-5 base allocation upon demonstration by a Grantee that it has complied with the requirement to contractually obligate and expend a minimum amount of its initial Round 5 base allocation, as described below, and receives approval for the submitted Updated Regionally Coordinated Homelessness Action Plan that includes updates on measures and illustrates the advancement of key actions outlined in the original Regionally Coordinated Action Plan to improve those measures, as outlined in Section 50235(h). a) A Grantee shall contractually obligate no less than seventyfive percent (75%) and shall expend no less than fifty percent (50%) of their initial fifty percent (50%) HHAP-5 base allocation by June 30, 2026. This excludes both the HHAP-5 planning allocation and the supplemental allocation. Upon demonstration by a grantee that it has complied with this requirement and receives approval for the submitted Updated Regionally Coordinated Homelessness Action Plan, HCD
shall disburse to that recipient the remaining fifty percent (50%) of its HHAP-5 program allocation pursuant to Section 50234.
b) If a Grantee has obligated less than seventy-five percent (75%) or expended less than fifty percent (50%) of their initial fifty percent (50%) HHAP-5 program allocation by June 30, 2026, the Grantee shall not contractually obligate or expend any remaining portion of its initial HHAP-5 program allocation, and HCD shall not allocate to the recipient the EXHIBIT 2
City Council 8 – 24 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 16 of 31 ends

EXHIBIT B
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
remaining fifty percent (50%) of its HHAP-5 program
allocation, unless both of the following occur:
i. On or before June 30, 2026, the Grantee submits an
alternative disbursement plan to HCD that includes an
explanation for the delay.
ii. HCD approves the alternative disbursement plan. If
HCD cannot approve an alternative disbursement
plan, HCD will provide the Grantee with guidance on
the revisions needed in order to approve the
alternative disbursement plan.
c) HCD may withhold the remaining fifty percent (50%) of HHAP-5 program allocation funds from a jurisdiction that repeatedly failed to take action as specified in its Regionally Coordinated Homelessness Action Plan, or that took actions adverse to achieving the plan objectives provided pursuant to Section 50233, until such time the jurisdiction
demonstrates to HCD they are in substantial compliance
with the requirements of HSC 50235 subdivision (h).

5. Expenditure of Funds
All HHAP-5 funds must be spent consistent with the intent of the Program and the eligible uses identified in HSC section 50234, subdivision (a)(1)(A) and 50236 and in alignment with the Grantee’s latest, approved funding plan.

6. Ineligible Costs
A. HHAP-5 funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible uses identified in HSC section 50234, subdivision (a)(1)(A) and 50236.

B. HCD reserves the right to request additional clarifying information to determine the reasonableness and eligibility of all uses of the funds made available by this Agreement. If the Grantee or its funded subrecipients use HHAP-5 funds to pay for ineligible activities, the Grantee shall be required to reimburse these funds to HCD.

EXHIBIT 2
City Council 8 – 25 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 17 of 31 ends

EXHIBIT B
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
C. An expenditure which is not authorized by this Agreement, or by written approval of the Contract Coordinator or his/her designee, or which cannot be adequately documented, shall be disallowed and must be immediately repaid to HCD by the Grantee. A Grantee shall be prohibited from applying for future HHAP funds until they have repaid these funds to HCD.

HCD, at its sole and absolute discretion, shall make the final determination regarding the allowability of HHAP-5 fund expenditures.

D. Program funds shall not be used to supplant existing local funds for homeless housing, assistance, or prevention. HHAP funds cannot replace local funds that are committed to an existing or developing homeless assistance program. However, if funds previously supporting a service or project end or are reduced for reasons beyond the control of the Grantee and services or housing capacity will be lost as a result of these funds ending, HHAP funds may be used to maintain the service or program.

Examples include, but are not limited to, a time-limited city and/or county tax or one-time block grant.

E. Program funds shall not be used to supplant existing Encampment Resolution Funding Grant funds provided under HSC section 50251.

EXHIBIT 2
City Council 8 – 26 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 18 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024

HHAP GENERAL TERMS AND CONDITIONS

1. Termination and Sufficiency of Funds
A. Termination of Agreement
HCD may terminate this Agreement at any time for cause by giving a minimum of 14 days’ notice of termination, in writing, to the Grantee.

Cause shall consist of violations of any conditions of this Agreement, any breach of contract as described in paragraph 6 of this Exhibit D; violation of any federal or state laws; or withdrawal of HCD’s expenditure authority. Upon termination of this Agreement, unless otherwise approved in writing by HCD, any unexpended funds received by the Grantee shall be returned to HCD within thirty (30) days of HCD’s notice of termination.

B. Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made available to HCD by legislative appropriation. In addition, this Agreement is subject to any additional restrictions, limitations or conditions, or statutes, regulations, or any other laws, whether federal or those of the State of California, or of any agency, department, or any political subdivision of the federal or State of California governments, which may affect the provisions, terms, or funding of this Agreement in any manner.

2. Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other means, the rights, duties, or performance of this Agreement or any part thereof, except as allowed within Exhibit D Section 12 (Special Conditions – Grantees/Sub Grantee) or with the prior written approval of HCD and a formal amendment to this Agreement to affect such subcontract or novation.

3. Grantee’s Application for Funds
Grantee has submitted to HCD an application for HHAP-5 funds to support regional coordination and expand or develop local capacity to address its immediate homelessness challenges. HCD is entering into this Agreement on the basis of Grantee’s facts, information, assertions and representations contained in that application. Any subsequent modifications to the original funding plans submitted within the original application must be EXHIBIT 2
City Council 8 – 27 3/18/2025
City of Santa Ana
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Grantee warrants that all information, facts, assertions, and representations contained in the application and approved modifications and additions thereto are true, correct, and complete to the best of Grantee’s knowledge. In the event that any part of the application and any approved modification and addition thereto is untrue, incorrect, incomplete, or misleading in such a manner that would substantially affect HCD approval, disbursement, or monitoring of the funding and the grants or activities governed by this Agreement, then HCD may declare a breach of this Agreement and take such action or pursue such remedies as are legally available.

4. Reporting/Audits
A. Reporting Requirements
1) Annual Report: Grantees will be responsible for submitting an annual report no later than April 1 each year following the receipt of funds until all funds are fully expended. The annual report will contain detailed information on program activities in accordance with HSC sections 50221, 50222, and 50223, and be submitted in the form and method provided by HCD. The annual report must provide information on activities through the prior calendar, including, but not limited to, an ongoing tracking of the specific uses and expenditures of any program funds broken out by eligible uses, as well as any additional information HCD deems appropriate or necessary.
2) Monthly Fiscal Report: Grantees will be responsible for submitting a monthly fiscal report in accordance with HSC section 50223, in the form and method provided by HCD. The monthly fiscal report must provide information, including but not limited to, the obligation and expenditure status of the program funds by eligible uses category. 3) Final Report: Grantees will be responsible for submitting a final report in accordance with HSC section 50223 no later than April 1, 2029, and must be submitted in the form and method provided by HCD. The final report must provide information, including but not limited to, detailed uses of all program funds.

EXHIBIT 2
City Council 8 – 28 3/18/2025
City of Santa Ana
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Page 20 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
4) HMIS/HDIS Reporting: Grantees and their subcontractors must report client data into their local Homeless Management Information Systems (HMIS) pursuant to the requirements of Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021), and that data must be shared quarterly with the statewide Homeless Data Integration System (HDIS). As part of reporting responsibilities in accordance with HSC sections 50221, 50222, and 50223, Grantees must ensure proper recording of activities associated with these program funds. This is intended to efficiently capture many of the non-fiscal reporting responsibilities required under HSC sections 50221, 50222, and 50223. HCD will make efforts to utilize statewide Homeless Data Integration System to fulfill grantee reporting requirements under HSC sections 50221, 50222, and 50223, however improper reporting into that system may require HCD to seek additional information directly from Grantees.

Grantees may also be required to accept training and technical assistance in this area if their HMIS/HDIS is not properly tracked and shared.
5) HCD may require additional supplemental reporting with written notice to the Grantee.
6) Grantee may, at their discretion, fully expend their HHAP-5 allocation prior to the end date of the grant term and will not be required to submit monthly fiscal reports after the month in which their allocation was fully expended.

B. Auditing
HCD reserves the right to perform or cause to be performed a financial audit. At HCD’s request, the Grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. HHAP-5 administrative funds may be used to fund this expense. Should an audit be required, the Grantee shall adhere to the following conditions:
1) The audit shall be performed by an independent certified public accountant.

EXHIBIT 2
City Council 8 – 29 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 21 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
2) The Grantee shall notify HCD of the auditor's name and address immediately after the selection has been made. The contract for the audit shall allow access by HCD to the independent auditor's working papers.
3) The Grantee is responsible for the completion of audits and all costs of preparing audits.
4) If there are audit findings, the Grantee must submit a detailed response acceptable to HCD for each audit finding within ninety (90) days from the date of the audit finding report.

5. Inspection and Retention of Records
A. Record Inspection
HCD or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to
performance under this Agreement. The Grantee agrees to provide HCD, or its designee, with any relevant information requested. The Grantee agrees to give HCD or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to
an investigation of compliance with the Homeless Housing, Assistance, and Prevention Program laws, the HHAP-5 program guidance document published on the website, and this Agreement.

In accordance with HSC section 50220.8, subdivision (m), if upon inspection of records HCD identifies noncompliance with grant requirements, HCD retains the right to impose a corrective action plan on the Grantee.

B. Record Retention
The Grantee further agrees to retain all records described in subparagraph (A) for a minimum period of five (5) years after the termination of this Agreement.

EXHIBIT 2
City Council 8 – 30 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 22 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it.

C. Public Records Act
The Grantees’ final HHAP-5 application, this contract, and other documents related to the grant are considered public records, which are available for public viewing pursuant to the California Public Records Act Division 10 (commencing with Section 7920.000) of Title 1 of the Government Code.

6. Breach and Remedies
A. Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following events:
1) Grantee’s failure to comply with the terms or conditions of this Agreement.
2) Use of, or permitting the use of, HHAP-5 funds provided under this Agreement for any ineligible activities.
3) Any failure to comply with the deadlines set forth in this Agreement.

B. Remedies for Breach of Agreement
In addition to any other remedies that may be available to HCD in law or equity for breach of this Agreement, HCD may:
1) Bar the Grantee from applying for future HHAP funds. 2) Revoke any other existing HHAP award(s) to the Grantee. 3) Require the return of any unexpended HHAP-5 funds disbursed under this Agreement.

EXHIBIT 2
City Council 8 – 31 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 23 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
4) Require repayment of HHAP-5 funds disbursed and expended under this Agreement.
5) Require the immediate return to HCD of all funds derived from the use of HHAP-5 funds.
6) Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or participation in the technical assistance in accordance with HHAP-5 requirements.

C. All remedies available to HCD are cumulative and not exclusive.

D. HCD may give written notice to the Grantee to cure the breach or violation within a period of not less than fifteen (15) days.

7. Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of HCD to enforce at any time the provisions of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of HCD to enforce these provisions.

8. Nondiscrimination
During the performance of this Agreement, the Grantee and its subrecipients shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave or pregnancy disability leave. Grantees and Sub grantees shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subrecipients shall comply with the provisions of California’s laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the EXHIBIT 2
City Council 8 – 32 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 24 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
Government Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

9. Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. For instance, HSC section 50220.5, subdivision (i) states, “For purposes of Section 1090 of the Government Code, a representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county.” Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Additional applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411.

A. Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent Grantee with any State agency to provide goods or services.

B. Former State Employees: For the two (2) year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve (12) month period from the date, he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve (12) month period prior to his or her leaving State service.

EXHIBIT 2
City Council 8 – 33 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 25 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
C. Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the Political Reform Act of 1974 (Gov. Code, § 81000 et seq.).

D. Representatives of a County: A representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county.

10. Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies, under penalty of perjury under the laws of State of California, that it and its subrecipients will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, section 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions:

Publish a statement notifying employees and subrecipients that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, Grantees, or subrecipients for violations, as required by Government Code section 8355, subdivision (a)(1).

A. Establish a Drug-Free Awareness Program, as required by Government Code section 8355, subdivision (a)(2) to inform employees, Grantees, or subrecipients about all of the following:
1) The dangers of drug abuse in the workplace.
2) Grantee’s policy of maintaining a drug-free workplace. 3) Any available counseling, rehabilitation, and employee assistance program; and
4) Penalties that may be imposed upon employees, Grantees, and subrecipients for drug abuse violations.

EXHIBIT 2
City Council 8 – 34 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 26 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B. Provide, as required by Government Code section 8355, subdivision (a)(3), that every employee and/or subrecipient that works under this Agreement:
1) Will receive a copy of Grantee’s drug-free policy statement, and 2) Will agree to abide by terms of Grantee’s condition of employment or subcontract.

11. Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that:

A. The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

12. Special Conditions – Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including the Special Conditions set forth in Exhibits C and D. These conditions shall be met to the satisfaction of HCD prior to disbursement of funds. The Grantee shall ensure that all Subgrantees are made aware of and agree to comply with all the conditions of this Agreement and the applicable State requirements governing the use of HHAP-5 funds. Failure to comply with these conditions may result in termination of this Agreement.

A. The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees, if any, to:

EXHIBIT 2
City Council 8 – 35 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 27 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
1) Perform the work in accordance with Federal, State and Local housing and building codes, as applicable.
2) Maintain at least the minimum State-required worker’s compensation for those employees who will perform the work or any part of it.
3) Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performing the Work or any part of it.
4) Agree to include all the terms of this Agreement in each subcontract.

B. The Grantee shall monitor the activities of all subgrantees to ensure compliance with all requirements under the HHAP program.

As requested by HCD, the Grantee shall provide to HCD all monitoring documentation necessary to ensure that Grantee and its subgrantees are in continued compliance with HHAP requirements. Such documentation requirements shall be provided by HCD when the information is requested.

13. Compliance with State and Federal Laws, Rules, Guidelines and Regulations
The Grantee agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, land use, homelessness, housing element, fair housing, and all other matters applicable and/or related to the HHAP-5 program, the Grantee, its subrecipients, and all eligible activities.

The Grantee shall also be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the activities. The Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, EXHIBIT 2
City Council 8 – 36 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 28 of 31 ends

EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
environmental protection, procurement, and safety laws, rules, regulations, and ordinances. The Grantee shall provide copies of permits and approvals to HCD upon request.

14. Inspections
A. The Grantee shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement.

B. HCD reserves the right to inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement.

C. The Grantee agrees to require that all work that is determined based on such inspections not to conform to the applicable requirements be corrected and to withhold payments to the subrecipient until it is corrected.

15. Litigation
A. If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of HCD, shall not affect any other provisions of this Agreement and the Initial terms of this Agreement shall remain in full force and effect.

Therefore, the provisions of this Agreement are and shall be deemed severable.

B. The Grantee shall notify HCD immediately of any claim or action undertaken by or against it, which affects or may affect this Agreement or HCD, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of HCD.

EXHIBIT 2
City Council 8 – 37 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 29 of 31 ends

EXHIBIT E
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024

SPECIAL TERMS AND CONDITIONS

1. All proceeds from any interest-bearing account established by the Grantee for the deposit of HHAP-5 funds, along with any interest-bearing accounts opened by subrecipients to the Grantee for the deposit of HHAP-5 funds, must be used for HHAP-5-eligible activities. Grantees must maintain records of all expenditures of the proceeds from these interest-bearing accounts for five (5) years and report on these expenditures as required by HCD. HCD reserves the right to perform or cause to be performed a financial audit on the use of proceeds from interestbearing accounts.

2. Per HSC section 50234 subdivision (f), any housing-related activities funded with HHAP-5 funds, including but not limited to emergency shelter (per HSC section 50236 subdivision (c)(3)(E), rapid-rehousing, rental assistance, transitional housing and permanent supportive housing, must be in compliance or otherwise aligned with the core components of Housing First, as described in Welfare and Institutions Code section 8255, subdivision (b). Individuals and families assisted with these funds must not be required to receive treatment or perform any other prerequisite activities as a condition for receiving shelter, housing, or other services for which these funds are used. In addition, HHAP-5 funding shall be used to adopt a Housing First approach within the entire local homelessness response system, including outreach and emergency shelter, short-term interventions like rapid re-housing, and longer-term interventions like supportive housing.

3. The Grantee shall utilize its local Homeless Management Information System (HMIS) to track HHAP-5-funded projects, services, and clients served. Grantee will ensure that HMIS data are collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by HHAP-5 funding (e.g., by creating appropriate HHAP-5-specific funding sources and project codes in HMIS).

4. The Grantee shall participate in and provide data elements, including, but not limited to, health information, in a manner consistent with federal law, to the HMIS in accordance with their existing Data Use Agreements, and as required by HSC sections 50234(b) and 50220.6 and Welfare and Institutions Code section 8256. Any health information provided to, or maintained within, the Homeless Management Information System, or the State Homeless Data Integration System (HDIS), which compiles all HMIS data into a statewide data warehouse, shall not be subject to public inspection or disclosure under the California Public EXHIBIT 2
City Council 8 – 38 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 30 of 31 ends

EXHIBIT E
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
Records Act. For purposes of this paragraph, “health information” means “protected health information,” as defined in Part 160.103 of Title 45 of the Code of Federal Regulations, and “medical information,” as defined in subdivision (j) of Section 56.05 of the Civil Code. HCD may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclosure frequency. Additionally, HCD, at its discretion, may provide Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement.

5. The Grantee agrees to accept technical assistance as directed by HCD or by a contracted technical assistance provider acting on behalf of HCD and report to HCD on programmatic changes the grantee will make as a result of the technical assistance and in support of their grant goals.

6. The Grantee agrees to demonstrate a commitment to racial equity and, per HSC section 50222 subdivision (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial disproportionality in homeless populations and, in partnership with HCD, establish clear metrics and performance monitoring for achieving equity in provision of services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately impacted by homelessness and COVID-19.

7. The Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all levels of planning and implementation, including through opportunities to hire people with lived experience.

8. HCD reserves the right to add any special conditions to this Agreement it deems necessary to ensure that the goals of the Program are achieved.

9. The Department represents that the intent of Exhibit D Section 1(B) is only to preserve the legislature’s ability to make changes to appropriations and matters that are lawfully subject to change through the Budget Act. The Department represents and warrants that as of the date of this Agreement the non-bond funds referenced in Homeless Housing, Assistance and Prevention Program, Round 5 Notice of Funding Availability dated September 29, 2023 for this Agreement are appropriated to and available for the purposes of this Agreement, and further, that upon execution of this Agreement said funds are deemed allocated to and encumbered for the purposes described in this Agreement and shall not be terminated or reduced as a result of Exhibit D Section 1(B) once construction has commenced in compliance with Program requirements and in EXHIBIT 2
City Council 8 – 39 3/18/2025
City of Santa Ana
24-HHAP-10007

Page 31 of 31 ends

EXHIBIT E
Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
accordance with the construction commencement requirements within this Agreement. If not continuously appropriated, said funds must still be disbursed prior to any applicable disbursement or expenditure deadline set forth in this Agreement.

EXHIBIT 2
City Council 8 – 40 3/18/2025
Regions Regional Partners Allocation Amount
Joint or Individual
Administration of
Funds
Amount Awarded Regional Total
Butte County $ 1,706,595.25 $ 3,485,389.23
Chico, Paradise/Butte County CoC $ 1,778,793.98
Colusa County $ 68,981.21
Colusa, Glenn, Trinity Counties CoC $ 517,676.50
Glenn County $ 202,804.78 $ 1,014,341.25
Trinity County $ 224,878.76
El Dorado County $ 677,395.53
El Dorado County CoC $ 706,053.23 $ 1,383,448.76
Nevada County $ 678,775.15
Nevada County CoC $ 707,491.22 $ 1,386,266.37
City of Anaheim $ 5,878,393.38 Individual $ 5,878,393.38 City of Irvine $ 5,878,393.38 Individual $ 5,878,393.38 Orange County $ 8,346,726.98 Individual $ 8,346,726.98
City of Santa Ana $ 5,878,393.38 Individual $ 5,878,393.38 Santa Ana, Anaheim/Orange County CoC $ 8,699,841.23 Individual $ 8,699,841.23 Totals: $ 41,951,193.96 $ 41,951,193.96 $ 41,951,193.96 El Dorado County Joint $ 1,383,448.76
Nevada County Joint $ 1,386,266.37
Orange County $ 34,681,748.35
Butte County Joint $ 3,485,389.23
Colusa, Glenn, and Trinity Counties Joint $ 1,014,341.25

DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT
Homeless Housing Assistance and Prevention Program, Round Five (HHAP 5) February 2025 Awards
All Regions now have a compliant HHAP 5 Regional Action Plan NOFA Date: September 29, 2023
Applications Received: March 27, 2024
EXHIBIT 3
City Council 8 – 41 3/18/2025
Public Works Agency
www.santa-ana.org/pw
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 18, 2025
TOPIC: Bristol-Tolliver Street Urban Greening Project

AGENDA TITLE
Approve Appropriation Adjustment and Award a Construction Contract to Legion Contractors, Inc. for the Bristol-Tolliver Street Urban Greening Project (Project No. 24- 6600) (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment to recognize $1,500,000 in prior year fund balance in the Federal Clean Water Protection Fund, Prior Year Carryforward revenue account (No. 05717002-50001) and appropriate the same amount into the Federal Clean Water Protection Enterprise, Improvements Other Than Building expenditure account (No. 05717640-66220). (Requires five affirmative votes.)

2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to add $1,500,000 of Federal Clean Water Protection Enterprise funding for the Bristol-Tolliver Street Urban Greening Project (No. 24-6600).

4. Award a construction contract to Legion Contractors, Inc., the lowest responsible bidder, in the amount of $3,808,800, for construction of the Bristol-Tolliver Street Urban Greening Project, for a term beginning March 18, 2025 and authorize the City Manager to execute the contract.

5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-110 was filed with the Orange County ClerkRecorder for the project.

GOVERNMENT CODE §84308 APPLIES: No
City Council 9 – 1 3/18/2025
Bristol-Tolliver Street Urban Greening Project
March 18, 2025

Page 2 ends

DISCUSSION
The Public Works Agency (PWA) Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects in the City. In March 2018, City Council approved the Bristol Specific Plan amendment. The Bristol Specific Plan designated the parcel on the corner of Bristol Street and Tolliver Street as park land (Exhibit 1). In January 2023, City Council approved a resolution to apply for grant funding from the California Natural Resources Agency’s Urban Greening Grant Program (No. 2023-002). On April 2023, the City was awarded $3,502,000 for the Bristol-Tolliver Street Urban Greening Project (Project). The Project will transform approximately 1.25- acres of vacant, City-owned parcels into a new neighborhood park. Of the awarded funds, approximately $420,692 was allocated to consultant design services and grant management, leaving a remaining budget of $3,081,808 for the construction of the Project.

The project features a stormwater bioretention basin and stormwater harvest/reuse system for the park’s irrigation. The project also includes play equipment and adult fitness equipment with shade structures, pedestrian pathways, lighting, picnic areas, educational signage, and drought tolerant landscaping (Exhibit 2). A skate park and basketball court were included in the project’s final design; however, funding has not been identified to construct these features so they are not currently included in the construction contract. Turf will be installed in these locations until funding is identified and these features could be installed as Phase II of the project. The project will improve water quality in the Newport Bay watershed and enhance recreational opportunities for the community.

A copy of construction plans, contracts, specifications, and all related reference materials, such as The Greenbook, are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.

Contractor Participation
This project was originally advertised for bid on December 19, 2024, with bids due on January 23, 2025. To provide an opportunity for local vendors to submit bids, the City notified 1,743 regional vendors via PlanetBids, many of which are Santa Ana based.

Thirteen vendors requested bidding documents, and a total of 13 bids were received.

One bid was received from a Santa Ana contractor.

As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on December 23, 2024, December 30, 2024, and January 6, 2025. The project was also advertised in PlanetBids from December 19, 2024 through January 23, 2025. Bids were received electronically via PlanetBids on January 23, 2025.

City Council 9 – 2 3/18/2025
Bristol-Tolliver Street Urban Greening Project
March 18, 2025

Page 3 ends

Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Legion Contractors, Inc. Los Angeles, CA $3,808,800
2 Los Angeles Engineering Inc. Covina, CA $3,952,000
3 Environmental Construction, Inc. Woodland Hills, CA $4,193,762 4 Vido Samarzich, Inc. Rancho Cucamonga, CA $4,278,980
5 KYA Services, LLC Santa Ana, CA $4,335,630
6 Urban Habitat La Quinta, CA $4,408,919
7 C.S. Legacy Construction, Inc. Walnut, CA $4,426,892
8 PCN3, Inc. Los Alamitos, CA $4,481,156
9 Bedrock Group, Inc. La Cañada, CA $4,610,020
10 CEM Construction Corp Montebello, CA $4,883,195
11 GMZ Engineering, Inc. Westlake Village, CA $5,052,140 12 Pub Construction Inc. Diamond Bar, CA $5,590,108
13 Lonerock, Inc. Irvine, CA $5,994,110
A total of 13 bids were received. Legion Contractors, Inc. submitted the lowest responsive base bid in the amount of $3,808,800 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined by the Base Bid. Bid Alternative items were also included in the project specifications for a basketball court and skate park, however budget has not been identified for these items so they are not included in the contract award.

Legion Contractors, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years, including the completed construction of Gerardo Mouet Park and the current construction on the New Outdoor Library at Jerome Park project. The contractor satisfactorily completed these projects and staff recommends awarding the construction contract to Legion Contractors, Inc. for construction of the Project (Exhibit 4).

Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the City Council 9 – 3 3/18/2025
Bristol-Tolliver Street Urban Greening Project
March 18, 2025

Page 4 ends

Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.

Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.

As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $4,581,808.

Project Item Total
Construction Contract Bid Amount $3,808,800
Construction Administration 230,000
Inspection 75,000
Testing 87,128
Project Contingencies (10%) 380,880
TOTAL CONSTRUCTION DELIVERY COST $4,581,808
Project Schedule and Contract Time
The completion date is January 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor.

The contract time for this project is 160 working days, as specified in the bid documents.

Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work. The projected project schedule is provided below.

Project Milestones
Milestone Estimated Completion
Date Notes
Administrative Startup April 2025 Contract execution, bonds, insurance
Material Procurement April-May 2025 Lead times may affect schedule
Contractor Mobilization May 2025 Start of construction
activities
Project Completion January 2026 Based on 160 working
days
Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Project features not included in this contract, such as the Skatepark and City Council 9 – 4 3/18/2025
Bristol-Tolliver Street Urban Greening Project
March 18, 2025

Page 5 ends

Basketball court, may be incorporated as a future project, subject to funding and will be presented to City Council for approval.

Public Outreach
Staff attended several Central City and Pico-Lowell neighborhood association meetings to solicit input and provide presentations about the Project. Staff will distribute construction update materials to the community prior to the project starting construction.

The contractor is also required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.

ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Sections 15303 (Class 3), 15304 (Class 4), and 15332 (Class 32) of the CEQA guidelines as the project constitutes construction of a limited number of small facilities or structures, minor alterations to land which do not involve the removal of trees, and an in-fill development project. The project continues these parameters of the CEQA guidelines and Categorical Exemption Environmental Review No. ER-2024-110 was filed with the Orange County Clerk-Recorder for the project (Exhibit 5). A Notice of Exemption Explanation of Qualification Report was also prepared by the Design consultant, which includes project design features to mitigate environmental impacts.

FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $4,581,808. All funds are available for expenditure in Fiscal Year 2024-25.

Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval to carry forward to Fiscal Year 2025-2026 (Exhibit 6).

The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Should additional contingency is necessary due to unforeseeable conditions, staff will return to City Council for authorization and appropriation..

With approval of the requested appropriation adjustment, portions of the accumulated fund balance will be appropriated for spending in the Federal Clean Water Protection Enterprise, Improvements Other Than Building Account (No. 05717640-66220). The spendable portion of the Federal Clean Water Protection Enterprise fund balance is estimated to be $6,126,265 at June 30, 2025, which is sufficient to allow for the recommended appropriation of $1,500,000. The funds will be budgeted and available for this item in the accounts below.

City Council 9 – 5 3/18/2025
Bristol-Tolliver Street Urban Greening Project
March 18, 2025

Page 6 ends

Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.

Description
Amount
Current Budget
2024-25 16417640-66220
(24-6600)
PWA
Enterprise
Capital
Grants
Public Works – Water
Quality and Control,
Improvements Other Than
Buildings
$3,081,808
Appropriation Adjustments
2024-25 05717640-66220
(24-6600)
Federal
Clean Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Improvements Other Than
Buildings
$1,500,000
Total $4,581,808

EXHIBIT(S)

1. Location Map

2. Project Exhibit

3. Bid Proposal

4. Construction Contract

5. Environmental Documentation

6. FY 2024-25 Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 9 – 6 3/18/2025
PWA

SANTA ANA

PUBLIC WORKS AGENCY
Project No. 24-6600:

Bristol-Tolliver Street Urban Greening Project
Location Map
EXHIBIT 1
City Council 9 – 7 3/18/2025
24-6600: Bristol-Tolliver Street Urban Greening Project SCALE: N.T.S.

DATE: 02/17/2025

BRISTOL STREET

RESIDENTIAL NEIGHBORHOOD

TOLLIVER STREET
MARTIN LUTHER KING JR.

ELEMENTARY SCHOOL

ILLUSTRATIVE PLAN

PERIMETER WALL

SKATE PARK

ENTRANCE

CONCRETE PAVING INTERPRETIVE SIGN
(TYPICAL)

PARK LIGHT
(TYPICAL)

SOUTH ENTRY

MONUMENT

NORTH ENTRY

MONUMENT

ENHANCED

PAVEMENT
(TYPICAL)

PARK BENCH
(TYPICAL)

PLAYGROUND AREA WITH

RUBBER SURFACE AND

SHADE STRUCTURES

ARCHITECTURAL

DECORATIVE FENCING

BUFFER AREA WITH DROUGHT

TOLERANT LANDSCAPING

FULL SIZE BASKETBALL COURT (NOT

A PART - PENDING FUTURE BUDGET
- TURF AREA TO BE INSTALLED UNTIL

FUNDING IS IDENTIFIED)

EXERCISE EQUIPMENT AREA WITH RUBBER

SURFACE AND SHADE STRUCTURES

PARK ENTRANCE

WATER FOUNTAIN
WATER

FOUNTAIN

SIDEWALK

PICNIC AREA

SIDEWALK

TURF AREA
(STORMWATER

HARVEST/REUSE SYSTEM

UNDERNEATH)

BIORETENTION BASIN

LINEAR SKATE PARK
(NOT A PART - PENDING FUTURE

BUDGET - TURF AREA TO BE INSTALLED

UNTIL FUNDING IS IDENTIFIED)

ARCHITECTURAL DECORATIVE

RAISED LANDSCAPE FENCING
BERM
City Council 9 – 8 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-1 of P-23

BID PROPOSAL
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM:

REQUIREMENT:

The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule:

Item Description Qty Unit Unit Price Amount
1 Remove CMU Wall and Foundation
20 LF
$ $
2 Remove Decorative Chain-link Fence
615 LF
$ $
3 Protect, Modify, and Adjust to Grade
Existing Irrigation System 1 LS
$ $
4 Remove and Reinstall Existing Sign on
Fence 1 EA
$ $
5 Remove Existing Sign and Post
2 EA
$ $
6 Clearing and Grubbing
50,200 SF
$ $
7 Unclassified Excavation and Export*
1,820 CY
$ $
8 Unclassified Excavation, Stockpile, and
Reuse for Backfill* 1,295 CY
$ $
9 Imported Fill*
100 CY
$ $
10 Remove Pedestrian Light Pole and
Foundation. Salvage and deliver pole to
City.
7 EA
$ $
11 Remove Pedestrian Lighting Conduit and
Wire 1 LS
$ $
12 Locate, Cut and Cap Existing Sanitary
Sewer Lateral 10 EA
$ $
13 Adjust Utility Surface Feature to Grade
(Water Meter, Gas Valve, or Electrical
Pullbox)
3 EA
$ $
Legion Contractors, Inc.
200.25 4,005.00
15 9,225
16,000 16,000
2,000 2,000
500 1,000
2 100,400
110 200,200
65 84,175.00
200 20,000
500 3,500
10,000 10,000
2,500 25,000
6,000 18,000
City Council 9 – 9 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-2 of P-23
Item Description Qty Unit Unit Price Amount
14 Remove and Replace Water Valve Frame
and Cover. Adjust to Grade. 1 EA
$ $
15 Install 8” Dual Wall HDPE Pipe
Including Trenching, Removal, Bedding,
and Backfill (Mod C.S.A. STD PLAN
1150)
190 LF
$ $
16 Install 4” Dual Wall HDPE Pipe
Including Trenching, Removal, Bedding,
and Backfill (Mod C.S.A. STD PLAN
1150)
55 LF
$ $
17 Install Hydrodynamic Separator
Including Excavation, Removal, and
Backfill
1 EA
$ $
18 Construct 16"x16" Curbside Grating
Catch Basin with Insert Filter and No
Dumping Stencil Incl. Excavation,
Removals, and Backfill
2 EA
$ $
19 Construct 24"x24" Junction Box with
Orifice Plate Incl. Excavation, Removals,
and Backfill
2 EA
$ $
20 Construct 7.5' Long Slot Drain with No
Dumping Stencil and Including 4' Lateral
Connection to Structure
1 LS
$ $
21 Construct Low Flow Diversion Culvert
120 SF
$ $
22 Install Underground Stormwater Cistern
Including Risers, Collars, Manifold
Piping, Excavation, Shoring, Removals,
Bedding, Geotextiles, and Backfill
1 LS
$ $
23 Install Underground Storage Cistern
Pump, Mechanical Skid, Appurtenances,
and Concrete Pad
1 LS
$ $
24 Construct 2" Sch 80 PVC Pipe (Cistern
Pump to Skid) Incl. Trenching,
Removals, Bedding, and Backfill
45 LF
$ $
25 Construct 4" Sch 80 PVC Pipe (Skid to
Basin) Incl. Trenching, Removals,
Bedding, and Backfill
65 LF
$ $
26 Install 2" Isolation Valve in Valve Box 2 EA
$ $
27 Construct Bioretention Basin with
Underdrains Including Excavation,
Geotextiles, Removals, Underdrains,
Cleanouts, Soil, Stone, and Riprap Inlet
Protection
1 LS
$ $
28 Construct 24”x24” Grated Catch Basin
with Inlet Filter and No Dumping Stencil 1 EA
$ $
29 Install Submersible Pumps, Duplex
Control Panel with Enclosure, Precast
Manhole, Vent, and Appurtenances Incl.
1 LS
$ $
3,000 3,000
300 57,000
220 12,100
75,000 75,000
8,500 17,000
11,500 23,000
23,000 23,000
220 26,400
160,000 160,000
140,000 140,000
270 12,150
200 13,000
3,500 7,000
95,000 95,000
8,500 8,500
95,000 95,000
City Council 9 – 10 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-3 of P-23
Item Description Qty Unit Unit Price Amount
Excavation, Removals, Bedding, and
Backfill
30 Construct 3" Sch 80 PVC Pipe (Pump
Manhole to Curb) Incl. Trenching,
Removals, Bedding, and Backfill
80 LF
$ $
31 Install 6" Perforated Single Wall HDPE
Pipe Incl. Filter Sock, Drainage Stone,
and Non-Woven Geotextile
145 LF
$ $
32 Install Shallow 6" Dual Wall HDPE Pipe
Incl. Trenching, Removals, Bedding, and
Backfill (Detail E, Sheet DD-06)
400 LF
$ $
33 Install Shallow 8" Dual Wall HDPE Pipe
Incl. Trenching, Removals, Bedding, and
Backfill (Detail E, Sheet DD-06)
60 LF
$ $
34 Install Shallow 12" Dual Wall HDPE
Pipe Incl. Trenching, Removals,
Bedding, and Backfill (Detail E, Sheet
DD-06)
420 LF
$ $
35 Install Underdrain Cleanout in Paved
Area Including Cast Iron Frame and
Cover
9 EA
$ $
36 Install 1" Water Service (Water Main
Point of Connection to Meter) 1 LS
$ $
37 Install 2" Water Service (Water Main
Point of Connection to Meter) 1 LS
$ $
38 Construct 1" Sch 80 PVC Water Line
Including Trenching, Removals,
Bedding, and Backfill
415 LF
$ $
39 Construct 2" Sch 80 PVC Water Line
Including Trenching, Removals,
Bedding, and Backfill
115 LF
$ $
40 Install 1" Pressure Reducing Valve in
Vault 1 EA
$ $
41 Install Make-up Water Trough Valve
1 EA
$ $
42 Install 2" Backflow Prevention Assembly
with Enclosure 1 EA
$ $
43 Construct 12"X12" Catch Basin with
Atrium Grate (NDS or Approved Equal).

Incl. Excavation, Removals, Backfill,
and Risers
13 EA
$ $
44 Construct Venting Catch Basin and
Piping Incl. Trenching, Removals,
Bedding, and Backfill
1 LS
$ $
45 Install Drinking Fountain, 3/4" Service
Lateral with Valve, and Drainage Sump
with Access Box and Overflow Piping
2 EA
$ $
46 Construct Asphalt Concrete Pavement
485 SF
$ $
160 12,800
110 15,950
200 80,000
300 18,000
180 75,600
2,500 22,500
18,000 18,000
22,000 22,000
75 31,125
95 10,925
5,000 5,000
12,000 12,000
10,000 10,000
3,000 39,000
40,000 40,000
12,500 25,000
15 7,275
City Council 9 – 11 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-4 of P-23
Item Description Qty Unit Unit Price Amount
47 2” Cold Mill and Overlay
3,470 SF
$ $
48 Install Detectable Warning Surface at
Alley 60 SF
$ $
49 Construct 8" Thick PCC Alley,
Driveway, Curb, and Gutter Pavement
per C.S.A Plan No. 1111
2,450 SF
$ $
50 Construct 8" Thick PCC Longitudinal
Gutter 40 SF
$ $
51 Construct 4" Thick PCC Sidewalk with
Integral Color 8,460 SF
$ $
52 Construct 8" Thick PCC Vehicular Rated
Sidewalk with Integral Color, Curb, and
Curb Opening
490 SF
$ $
53 Construct PCC Curb Ramp Incl. Curb,
Gutter, and Detectable Warning Surface 260 SF
$ $
54 Install Continental Crosswalk Striping.

Remove and Reinstall Stop Bar, Stop
Marking, and Turn Arrow.
1 LS
$ $
55 Construct Crushed Miscellaneous Base
163 CY
$ $
56 Construct 6" Wide Concrete Header
480 LF
$ $
57 Construct Poured-In-Place Rubber
Surfacing Incl. Base Courses 3,640 SF
$ $
58 Construct Interlocking Concrete Pavers
Incl. Base Courses 1,680 SF
$ $
59 Install Interpretive Signage
3 EA
$ $
60 Install Entry Signage
2 EA
$ $
61 Install General Park Signage
1 LS
$ $
62 Construction Permit
1 LS
$19,410 $19,410
63 SWPPP Preparation (Risk Level 2) and
Implementation 1 LS
$ $
64 Urban Greening Program Funding
Acknowledgement Sign 1 EA
$ $
65 Construct Removeable Bollard
3 EA
$ $
66 Install Bench
10 EA
$ $
9 31,230
150 9,000
45 110,250
200 8,000
24 203,040
45 22,050
140 36,400
20,000 20,000
120 19,560
75 36,000

27.50 100,100
40 67,200
4,000 12,000
12,500 25,000
10,000 10,000
30,000 30,000
10,000 10,000
3,000 9,000
3,000 30,000
City Council 9 – 12 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-5 of P-23
Item Description Qty Unit Unit Price Amount
67 Install Picnic Table
4 EA
$ $
68 Install Waste Receptacles (Includes
Trash and Recycle; Furnished by City;
Install Only) 5 EA
$ $
69 Construct Playground Equipment and
Shade Structure 1 LS
$ $
70 Construct Workout Equipment and
Shade Structure 1 LS
$ $
71 Install Architectural Fencing
488 LF
$ $
72 Electrical Trenching Incl. Bedding and
Backfill 1 LS
$ $
73 Install Electrical Conduit, Wiring, and
Pullboxes 1 LS
$ $
74 Install 200A NEMA 3R Meter Pedestal,
Lighting Control Panel in NEMA 3R
Enclosure, NEMA 3R Enclosure for
Security Camera System, and Concrete
Pad
1 LS
$ $
75 Install 14' Light Pole (includes post,
footing, luminaire, excavation, and
removals)
14 EA
$ $
76 Install 30' Camera Pole (includes post,
footing, luminaire, cameras, excavation,
and removals)
2 EA
$ $
77 Install 30' Sports Lighting Pole (includes
post, footing, luminaires, excavation, and
removals)
2 EA
$ $
78 Install Security Camera System
Infrastructure Including Deferred System
Design by Contractor
1 LS
$ $
79 Install Landscaping Including Turf,
Trees, Shrubs, Mulch, Soil Conditioning,
Topsoil, Amendments, Fertilizers,
Agronomic Testing, Supports, and Root
Barriers
1 LS
$ $
80 Install Landscape Boulders
19 EA
$ $
81 Install Irrigation System Including
Piping, Tubing, Sleeves, Bubblers,
Control Wiring, Valve Boxes,
Controllers, Valves, Sensors, Quick
Couplers, Drip Rings, Etc.
1 LS
$ $
82 Plant Establishment (90 Days)
1 LS
$ $
4,500 18,000
1,000 5,000
265,000 265,000
75,000 75,000
285 139,080
75,000 75,000
85,000 85,000
35,000
35,000
12,000 168,000
20,000 40,000
19,000 38,000
55,000 55,000
85,000 85,000
350 6,650
195,000 195,000
5,000 5,000
City Council 9 – 13 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-6 of P-23
Item Description Qty Unit Unit Price Amount
83 As-Built Plans
1 LS
$5,000 $5,000
Bid Alternates
1 Construct Skate Park Elements and
Paving 1 LS
$ $
2 Construct 4" Thick Asphalt Concrete
Basketball Court Including Striping,
Colored Surface, and Perimeter Edging.

Includes Basketball Hoop and
Foundation
1 LS
$ $
TOTAL BASE BID $
TOTAL ADD ALTERNATE BID $
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add-alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the “25%” limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. † This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications.

TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within one hundred and sixty (160) working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long-lead time items (i.e. precast structures, electrical equipment, light poles, playground and fitness equipment, shade structures, fabricated equipment). Work shall be completed by January 31, 2026.

The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $5,200 per calendar day.
545,000 545,000
235,000 235,000
3,808,800.00
780,000.00
City Council 9 – 14 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-7 of P-23
Name of Firm
Signature of BIDDER
Title
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Legion Contractors, Inc.

President
Amir Movafegh
Legion Contractors, Inc. - CA Corporation
Amir Movafegh - President, Treasurer and Manager
Saba Khoubanshargh - Secretary
City Council 9 – 15 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-8 of P-23
BIDDER’S STATEMENT
BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto.

BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER’S bond substituted in lieu thereof shall be returned to the undersigned.

BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid.

In accordance with Section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct.

Name of Firm
Signature of BIDDER
Title
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Legion Contractors, Inc.

President, Treasurer and Manager
Amir Movafegh
Saba Khoubanshargh - Secretary & Vice President
City Council 9 – 16 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-9 of P-23
CONTRACTOR’S LICENSING AND REGISTRATION STATEMENT
The undersigned contractor, or corporate officer, declares under penalty of perjury that he/she and all his/her subcontractors are registered with the State of California Department of Industrial Relations (DIR), and that the following is true and correct.

Contractor’s Name:

Business Address:

Business E-Mail Address:

Telephone:

State Contractor’s License No. and Class:

License Expiration Date:

State Dept. of Industrial Relations (DIR)
Registration No.:

State Dept. of Industrial Relations (DIR)
Registration Expiration Date:

Signed:

Title:

Legion Contractors, Inc.
445 S. Figueroa St., Ste 2580, Los Angeles, CA 90071
[email protected]
310-740-6640
1061257 - Class: A, B, C-15, C-36, C61/D12, C61/D34
12/31/2025
1000543172
06/30/2027
President
Amir Movafegh
City Council 9 – 17 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-10 of P-23

PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., as well as California Code of Regulations, Title 8, Section 16,000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws.

City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site.

Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

The undersigned certifies that the foregoing is true and correct.

Name of Firm
Signature of BIDDER
Title
(if an individual, so state)
Legion Contractors, Inc.

President
Amir Movafegh
City Council 9 – 18 3/18/2025
City Council 9 – 19 3/18/2025
City Council 9 – 20 3/18/2025
City Council 9 – 21 3/18/2025
City Council 9 – 22 3/18/2025
City Council 9 – 23 3/18/2025
City Council 9 – 24 3/18/2025
City Council 9 – 25 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-13 of P-23

LIST OF SUB-CONTRACTORS
Section 4100 et. seq. of the Public Contract Code requires listing of all subcontractors with the bid for all subcontract work exceeding the following amount:
o Streets, highways including bridge projects: ½% of the bid or $10,000, whichever is greater o Buildings, parks, or other projects: ½% of the bid
Section 1725.5 of the Public Contract Code requires all Subcontractors be registered with the State Department of Industrial Relations (DIR).

BIDDER proposes to subcontract certain portions of the work to the firms listed below:

Name Name
License #/Exp. License #/Exp.

DIR Reg. #/Exp. DIR Reg. #/Exp.

Location Location
Phone Phone
Type Of Work Type Of Work
Amount $ Amount $
Name Name
License #/Exp. License #/Exp.

DIR Reg. #/Exp. DIR Reg. #/Exp.

License # License #
Location Location
Phone Phone
Type Of Work Type Of Work
Amount $ Amount $
Name Name
License #/Exp. License #/Exp.

DIR Reg. #/Exp. DIR Reg. #/Exp.

License # License #
Location Location
Phone Phone
Type Of Work Type Of Work
Amount $ Amount $

Signature of Bidder Amir Movafegh, President
Robertson Industries, Inc.
1000002700 / Exp. 06/30/2025
667261 / Exp. 03/31/2025
Tempe, AZ
(800) 858-0519
Safety Surfacing
Dotz, Inc.
1033830 / Exp. 12/31/2025
1000709093 / Exp. 06/30/2025
Van Nuys, CA
424-278-8008
Electrical
$99,526 $119,000
Team West Contracting Corporation
Bloomington, CA
(909) 421-4450
934352 / Exp. 06/30/2025
1000768825 / Exp. 06/30/2025
934352 / Exp. 06/30/2025
Fencing
$116,144
California Skateparks
962150 / Exp. 06/30/2025
962150 / Exp. 06/30/2025
1000016308 Exp. 06/30/2025
Upland, CA
(909) 949-1601
Skate Park
$ 335,000
City Council 9 – 26 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-14 of P-23

REFERENCES
The following are the names, addresses, and telephone numbers for THREE public agencies for which the BIDDER has performed similar work within the past three years.

1. Name and Address of Owner.

Name and Telephone Number of person familiar with project.

Contract Amount Type of Work Date Completed

2. Name and Address of owner.

Name and Telephone Number of person familiar with project.

Contract Amount Type of Work Date Completed

3. Name and Address of owner.

Name and Telephone Number of person familiar with project.

Contract Amount Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds.

City of Santa Ana: 20 Civic Center Plaza, Santa Ana, CA 92702 Alex Olmos - Ph:714-824-1439
$3,500,000 Park Renovation 12/02/2024
City of Placentia: 401 E. Chapman Ave., Placentia, CA 92870 Raquel Garcia - Ph: 714-993-8128
$2,860,000 Park Renovation 12/31/2023
City of Huntington Beach - 2000 Main Street, Huntington beach, CA 92648 Danny Kaye - Ph: 818-986-9870
$3,500,000 Park Renovation 11/30/2022
Surety: Great Midwest Insurance Company - 800 Gessner Rd., Suite 600, Houston, TX 77024 Agent: R S Bonding & Insurance Agency, Inc. - 1633 E. 4th St., Suite 228, Santa Ana, CA 92701 Contact: Randy Spohn - (714) 541-4700
Insurance: Palomar Specialty Insurance Company - 7979 Ivanhoe Avenue, Suite 500 , La Jolla, CA 92037 Agent: Garrett/Mosier Insurance Services, Inc. - 6201 Oak Canyon, Suite 100, Irvine, CA 92618 Contact: Paul Bland - (949) 559-3374
City Council 9 – 27 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-15 of P-23

ADDITIONAL REFERENCES
The following are the names, addresses, and telephone numbers for THREE public agencies for which the BIDDER or Subcontractor has performed similar work in the past five years.

1. Name and Address of Owner.

Name and Telephone Number of person familiar with project.

Contract Amount Type of Work Date Completed

2. Name and Address of owner.

Name and Telephone Number of person familiar with project.

Contract Amount Type of Work Date Completed

3. Name and Address of owner.

Name and Telephone Number of person familiar with project.

Contract Amount Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds.

Surety: Great Midwest Insurance Company - 800 Gessner Rd., Suite 600, Houston, TX 77024 Agent: R S Bonding & Insurance Agency, Inc. - 1633 E. 4th St., Suite 228, Santa Ana, CA 92701 Contact: Randy Spohn - (714) 541-4700
Insurance: Palomar Specialty Insurance Company - 7979 Ivanhoe Avenue, Suite 500 , La Jolla, CA 92037 Agent: Garrett/Mosier Insurance Services, Inc. - 6201 Oak Canyon, Suite 100, Irvine, CA 92618 Contact: Paul Bland - (949) 559-3374
Buena Park School District - 6885 Orangethorpe Avenue, Buena Park,CA 90620 Jeffery Thomas - Ph: 714-315-2299
$1,680,000 10/31/2023
Camp Fire Angeles (City of Long Beach) - 7070 E. Carson St., Long Beach, CA 90808 Danny Kaye - Ph: 310-351-0138
$1,750,000 Park Renovation 01/20/2023
San Jose Unified School District - 855 Lenzen Ave., San Jose, CA 95126 Mohammad Mhanna - Ph: 650-440-8861
School & Playground Modernization
School & Playground Modernization
$3,400,000 11/30/2021
City Council 9 – 28 3/18/2025
City Council 9 – 29 3/18/2025
City Council 9 – 30 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-17 of P-23

NON-DISCRIMINATION CERTIFICATE
The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows:

1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Contractor’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Contractor’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

City Council 9 – 31 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-18 of P-23

7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

President
Legion Contractors, Inc.

Amir Movafegh
January 23, 2025
City Council 9 – 32 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-19 of P-23

STATEMENT REGARDING APPRENTICESHIP REQUIREMENTS
The undersigned BIDDER is familiar with the requirements of Section 1777.5 of the State Labor Code regarding employment of apprentices, and understands that contractors on contracts exceeding $30,000 or 20 working days shall:

1. Apply to the joint apprenticeship committee administering the apprenticeship standards of the craft or trade in the area of the site of the public work for a certificate approving the contractor under the apprenticeship standards for the employment and training of apprentices in the area or industry affected.

2. Employ the number of apprentices or the ratio of apprentices to journeymen stipulated in the apprenticeship standards.

3. Contribute to the fund or funds in each craft or trade in which he/she employs journeymen or apprentices on the public work, in the same amount or upon the same basis and in the same manner as the other contractors, except contractors not signatory to the trust agreement shall pay a like amount to the California Apprenticeship Council.

Signed:

Title:

Firm:

Date:

Amir Movafegh
President
Legion Contractors, Inc.

January 23, 2025
City Council 9 – 33 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-20 of P-23
STATEMENT REGARDING “ANTI-KICKBACK” REQUIREMENTS
The undersigned is submitting this proposal for performing by contract the work required by these bid documents, agrees to comply with the Copeland “Anti-Kickback” Act (18 USC 74) as supplemented in the Department of Labor regulations (29 CFR, Part 3). This act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, any person employed in the construction or repair of public work, to give up any part of the compensation to which he/she is otherwise entitled.

Signed:

Title:

Firm:

Date:

President
Legion Contractors, Inc.

January 23, 2025
Amir Movafegh
City Council 9 – 34 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-21 of P-23

FLEET COMPLIANCE CERTIFICATION
Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct:

The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.

The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.

Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids).

The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).

The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.

Name of Bidder: ________________________________________ Signature: _____________________________________________ Name: ________________________________________________
Title: _________________________________________________ Date: _________________________________________________ Legion Contractors, Inc.

Amir Movafegh
President
January 23, 2025
X
We will use the rental company equipments and they have the certificate. Please see attached.

City Council 9 – 35 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-22 of P-23
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In conformance with Public Contract Code Section 10162, the BIDDER shall complete, under penalty of perjury, the following questionnaire:

Has the BIDDER, any officer of the BIDDER, or any employee of the BIDDER who has a proprietary interest in the BIDDER, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes No
If the answer is yes, explain the circumstances in the following space.

X
City Council 9 – 36 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-23 of P-23

STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA)

REQUIREMENTS
This is to certify that the undersigned BIDDER, and subcontractors, have read and understood the CWA entered into by and between the City of Santa Ana, the Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The CWA is available at:
https://www.santa-ana.org/documents/community-workforce-agreement/ The undersigned BIDDER hereby agrees to comply with all terms and conditions of the CWA, and is capable of completing construction of the project continuously, and without interruptions or delays. If awarded any work covered by the CWA, BIDDER will also be required to sign the Letter of Assent that appears as Attachment A to the CWA.

The undersigned BIDDER has reviewed the Public Works Construction Permit and required deposit described in Section 2-2a and the Notice of Inviting Bids.

Signed:

Title:

Firm:

Date:

President
Legion Contractors, Inc.

January 23, 2025
Amir Movafegh
City Council 9 – 37 3/18/2025

CITY OF SANTA ANA

INSTRUCTIONS TO BIDDERS
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
xi

INSTRUCTIONS TO BIDDERS FOR PROPOSAL SUBMISSION

INTENT OF PROPOSAL
The purpose of this Proposal is to identify a Prime Contractor to enter into a contract with the City of Santa Ana, referred to as AGENCY, to complete the Work shown on the Contract Documents.

PROPOSAL
The Proposal shall be submitted in accordance with the Notice Inviting Bids and shall be accompanied by the following documents:

1. Bid Proposal

2. Bidder’s Statement

3. Contractor’s Licensing and Registration Statement

4. Prevailing Wage Compliance and Monitoring Statement

5. Ownership Affidavit

6. Bid Bond

7. List of Sub-Contractors

8. References

9. Additional References

10. Non-Collusion Affidavit

11. Non-Discrimination Certificate

12. Statement Regarding Apprenticeship Requirements

13. Statement Regarding “Anti-Kickback” Requirements

14. FLEET COMPLIANCE CERTIFICATION

15. Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct:

The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.

The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.

City Council 9 – 38 3/18/2025

CITY OF SANTA ANA

INSTRUCTIONS TO BIDDERS
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
xii
The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.

16. Public Contract Code Section 10162 Questionnaire

17. Statement Regarding Community Workforce Agreement (CWA) Requirements The Proposal may be considered non-responsive if any of these documents or forms is not included. The bid package shall be submitted as instructed in the Notice Inviting Bids. It is the BIDDER’S responsibility to ensure submittal of their Proposal on PlanetBids.

CALIFORNIA STATE LABOR CODE
As outlined in the Notice Inviting Bids, this project is subject to compliance monitoring and enforcement by the State of California Department of Industrial Relations, per Section 1771.4.a.1.

BIDDERS are required to inform themselves fully of the conditions relating to construction and labor under which the work will be performed. Any contract entered into pursuant to this notice will incorporate the provisions of the California State Labor Code. Per Section 1771.4.a.2, Contractors are required to post job site notices, as prescribed by regulation.

EXAMINATION OF CONTRACT DOCUMENTS AND PROJECT SITE
BIDDERS shall satisfy themselves by personal examination of the work site, Contract Documents including the Plans and Specifications (and by any other means as they believe necessary) as to the actual physical conditions, requirements, and difficulties under which work must be performed.

DISCREPANCIES AND MISUNDERSTANDINGS
No BIDDER shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the Contract Documents including the Plans and Specifications shall be called to the attention of the AGENCY as a Request for Clarification and addressed prior to the submission of bid proposals.

REQUESTS FOR INTERPRETATION OF CONTRACT DOCUMENTS
Requests for interpretation must be submitted online through PlanetBids. Any interpretation or correction of the documents will be made only by an Addendum.

Legion Contractors, Inc.

Amir Movafegh
President
January 23, 2025
X
City Council 9 – 39 3/18/2025
City Council 9 – 40 3/18/2025
BA20241055397
Entity Details
Corporation Name LEGION CONTRACTORS, INC
Entity No. 4282259
Formed In CALIFORNIA
Street Address of Principal Office of Corporation
Principal Address 445 S. FIGUEROA ST.
2580
LOS ANGELES, CA 90071
Mailing Address of Corporation
Mailing Address 445 S. FIGUEROA ST.
2580
LOS ANGELES, CA 90071
Attention
Street Address of California Office of Corporation
Street Address of California Office 445 S. FIGUEROA ST. 2580
LOS ANGELES, CA 90071
Officers
Officer Name Officer Address Position(s)
+ Amir Movafegh 445 S. FIGUEROA ST.
2580
LOS ANGELES, CA 90071
Chief Executive Officer, Chief Financial Officer
+ Saba Khoubanshargh 445 S. FIGUEROA ST.
2580
LOS ANGELES, CA 90071
Secretary
Additional Officers
Officer Name Officer Address Position Stated Position
None Entered
Directors
The number of vacancies on Board of Directors is: 0
Director Name Director Address
+ Amir Movafegh 445 S. FIGUEROA ST.
2580
LOS ANGELES, CA 90071
Agent for Service of Process
Agent Name AMIR MOVAFEGH
Agent Address 445 S. FIGUEROA ST.
2580
LOS ANGELES, CA 90071
Type of Business
Type of Business CONSTRUCTION

STATE OF CALIFORNIA
Office of the Secretary of State

STATEMENT OF INFORMATION

CORPORATION
California Secretary of State
1500 11th Street
Sacramento, California 95814
(916) 657-5448
B2781-6912 05/31/2024 12:48 PM Received by California Secretary of State

Page 1 of 2 ends

For Office Use Only
-FILEDFile No.: BA20241055397
Date Filed: 5/31/2024
City Council 9 – 41 3/18/2025
Email Notifications
Opt-in Email Notifications Yes, I opt-in to receive entity notifications via email.

Labor Judgment
No Officer or Director of this Corporation has an outstanding final judgment issued by the Division of Labor Standards Enforcement or a court of law, for which no appeal therefrom is pending, for the violation of any wage order or provision of the Labor Code.

Electronic Signature
By signing, I affirm that the information herein is true and correct and that I am authorized by California law to sign.

Amir Movafegh
Signature
05/31/2024
Date
B2781-6913 05/31/2024 12:48 PM Received by California Secretary of State

Page 2 of 2 ends

City Council 9 – 42 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-21 of P-23

The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.

The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.

The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.

William Stafford
GM
1-23-25
City Council 9 – 43 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-23 of P-23

STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA)

The undersigned BIDDER has reviewed the Public Works Construction Permit and required deposit described in Section 2-2a and the Notice of Inviting Bids.

Signed:

Title:

Firm:

Date:

GM
Robertson Industries, Inc.
1-23-25
City Council 9 – 44 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-21 of P-23

The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.

The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.

The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.

Amin Parvin
Manager
01/23/2025
Amin Parvin
City Council 9 – 45 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-23 of P-23

STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA)

The undersigned BIDDER has reviewed the Public Works Construction Permit and required deposit described in Section 2-2a and the Notice of Inviting Bids.

Signed:

Title:

Firm:

Date:

Manager
Dotz, Inc.
01/23/2025
Amin Parvin
City Council 9 – 46 3/18/2025
City Council 9 – 47 3/18/2025
City Council 9 – 48 3/18/2025
Vehicle Compliance Certification
Issue Date: 10/3/2024
Start Date: 12/30/2024
Expiration Date: 6/30/2025 Certification ID: VCC1001418964 Vehicle Information
Vehicle Identification Number (VIN): 1FDUF5GT3GEC76811
Vehicle License Plate: 15717Z1
Vehicle Make:

Vehicle Model Year: 2016
Vehicle Model:

Business Information
Company/Entity Name: TEAM WEST CONTRACTING CORPORATION
Entity ID: E128067
Primary Address: 2733 Vista Avenue, Bloomington, CA 92316, USA CARB reserves the right to invalidate this certificate if the vehicle is found violating the Clean Truck Check requirements prior to the certificate expiration date.

Future certificates may be denied if the vehicle has any outstanding CARB Enforcement actions.

Non-compliant vehicles could also have their registration denied by the Department of Motor Vehicles.

This compliance certificate does not exempt the vehicle from emissions-related inspection or audit.

For more information on Clean Truck Check, visit https://ww2.arb.ca.gov/cleantruckcheck.

To verify this certification: https://cleantruckcheck.arb.ca.gov.

CARB's Clean Truck Check team can be reached at [email protected].

Page 1 ends

City Council 9 – 49 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-23 of P-23

STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA)

The undersigned BIDDER has reviewed the Public Works Construction Permit and required deposit described in Section 2-2a and the Notice of Inviting Bids.

Signed:

Title:

Firm:

Date:

Estimator
California Skateparks
1/21/2025
City Council 9 – 50 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-21 of P-23

The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.

The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.

The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.

Name of Bidder: ________________________________________ Signature: _____________________________________________ Name: ___________ ____________________
California Skateparks
_________ Greg Ramos
Title: _______________Estimator__________________________ Date: ___________________ 1/7/2025 ______________________________ Reason: Our company only rent and do not own equipments.

City Council 9 – 51 3/18/2025

CITY OF SANTA ANA

CONSTRUCTION CONTRACT AGREEMENT
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING

Page 1 of 3 ends

This CONSTRUCTION CONTRACT is made and entered into this 18th day of March, 2025 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter “CITY”), and Legion Contractors, Inc. (hereinafter “CONTRACTOR”).

WITNESSETH:

The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:

1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Bristol-Tolliver Street Urban Greening Project (hereinafter referred to as the “WORK OF IMPROVEMENT”) identified in and in accordance with the Contract Documents prepared by the City’s Public Works Agency and approved by the City Council.

2. The complete Construction Contract consists of the “Contract Documents” as defined by the Standard Specifications for Public Works Construction and which include the following:
• Notice Inviting Bids
• Information to Bidders
• Bid Proposal
• Bid Bond
• Contract Form
• Contract Bonds
• General Provisions
• Special Provisions
• Technical Provisions and Project Plans
• Community Workforce Agreement
• Appendices
In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction.

3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed three million eight hundred eight thousand and eight hundred dollars ($3,808,800), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit “A”, and in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction.

City Council 9 – 52 3/18/2025

Page 2 of 3 ends

4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit “A”) including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed.

5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law.

6. If applicable, the CONTRACTOR shall adhere to the CITY’S Community Workforce Agreement (CWA), a pre-hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City’s website at: https://www.santa-ana.org/documents/community-workforce-agreement/

7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY.

8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price.

9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker’s Compensation Insurance as outlined in the General Provisions, to be approved by the CITY.

10. INDEMNIFICATION.

To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney’s fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following:
(i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier;
(ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; City Council 9 – 53 3/18/2025

Page 3 of 3 ends

(iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties;
(iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement.
(vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR.

Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee.

Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in this Construction Contract. With respect to any conflict between such federal requirements and the terms of this Construction Contract and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control.

IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written.

ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL ALVARO NUÑEZ
City Clerk City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO CONTRACTOR:

City Attorney Legion Contractors, Inc.

By:

KYLE NELLESEN NAME:

Assistant City Attorney TITLE:

RECOMMENDED FOR APPROVAL:

NABIL SABA, PE
Executive Director
Public Works Agency
President
Amir Movafegh
Nabil Saba
Digitally signed by Nabil
Saba
Date: 2025.03.03 10:47:27
-08'00'
City Council 9 – 54 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

BRISTOL-TOLLIVER STREET URBAN GREENING PROJECT
P-1 of P-23

BID PROPOSAL
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM:

REQUIREMENT:

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

27.50 100,100
40 67,200
4,000 12,000
12,500 25,000
10,000 10,000
30,000 30,000
10,000 10,000
3,000 9,000
3,000 30,000
City Council 9 – 58 3/18/2025

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

CITY OF SANTA ANA

PROPOSAL
PROJECT NO.: 24-6600

President
Amir Movafegh
Legion Contractors, Inc. - CA Corporation
Amir Movafegh - President, Treasurer and Manager
Saba Khoubanshargh - Secretary
City Council 9 – 61 3/18/2025
City Council 9 – 62 3/18/2025
City Council 9 – 63 3/18/2025
City Council 9 – 64 3/18/2025
City Council 9 – 65 3/18/2025
EXHIBIT 6
City Council 9 – 66 3/18/2025
Public Works Agency
www.santa-ana.org/pw
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 18, 2025
TOPIC: Centennial Park Improvements Project

AGENDA TITLE
Approve Appropriation Adjustment and Award a Construction Contract to KYA Services, LLC for the Centennial Park Improvements Project (No. 22-2755) (General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment recognizing $2,250,000 of accumulated General Fund account balance and appropriate the same amount into the PWA Services, Improvements Other Than Buildings (01117607-66220) expenditure account. (Requires five affirmative votes.)

2. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include an additional $6,241,000 in construction funds for the Centennial Park Improvements Project (No. 22-2755).

4. Award a construction contract to KYA Services, LLC, the lowest responsible bidder, in accordance with the base bid in the amount of $5,941,000, subject to change orders, for construction of the Centennial Park Improvements Project (No. 22-2755), for a term beginning March 18, 2025 and authorize the City Manager to execute the contract.

5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review pursuant to Section 15301 of the CEQA Guidelines. Categorical Exemption Environmental Review No. ER2025-15 was filed for the Centennial Park Improvements Project.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Public Works Agency (PWA) Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects in the City. Centennial City Council 10 – 1 3/18/2025
Centennial Park Improvements Project
March 18, 2025

Page 2 ends

Park is a 65-acre city park located on the west edge of the city alongside the Santa Ana River bike trail (Exhibit 1). On March 3, 2020, City Council directed Staff to study the feasibility of Centennial Park improvements. On December 7, 2021, City Council awarded a consultant agreement for Centennial Park conceptual design services.

Subsequently, on December 6, 2022, following a Request for Proposals (RFP) process, City Council awarded an agreement to prepare engineered plans and specifications for park improvements. On June 4, 2024, City Council allocated $4,000,000 towards construction of park improvements.

The Centennial Park Improvements Project (No. 22-2755) will consist of developing the southwest area of Centennial Regional Park and will feature a walking trail, access and connection to the Santa Ana River, a lakeside event area, picnic areas, fencing, site lighting, security cameras, open space, automated irrigation system utilizing reclaimed water, water wise landscaping, a dog park area, restroom building with dog wash area, and a new parking lot with a drop-off area (Exhibit 2).The project intends to enhance a

4.57-acre undeveloped area of Centennial Park with grass and passive open free play fields with active programming and activities described above.

A copy of construction plans, contracts, specifications and all related reference materials, such as The Greenbook, are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.

Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 80 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of seven bids were received. One bid was received from a Santa Ana based contractor.

As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on October 11, 2024 and October 16, 2024. The project was also advertised in PlanetBids from October 8, 2024 to November 27, 2024. Bids were received electronically via PlanetBids on November 27, 2024. No bid protest was submitted by any of the bidders during the bid protest period.

Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Doja, Inc. Ontario, CA $4,866,000
2 KYA Services, LLC Santa Ana, CA $5,941,000
3 Aster Construction Services Los Angeles, CA $6,199,376 4 Armstrong Cal Builders Stanton, CA $6,108,915
5 Legion Contractors, Inc. Los Angeles, CA $6,818,000
6 Environmental Construction, Inc. Woodland Hills, CA $10,838,316 City Council 10 – 2 3/18/2025
Centennial Park Improvements Project
March 18, 2025

Page 3 ends

RANK BIDDER’S NAME LOCATION BASE BID
7 Pub Construction, Inc. Diamond Bar, CA $12,387,000
A total of seven bids were received and all were deemed responsive. Doja, Inc. submitted the lowest responsive base bid in the amount of $4,866,000. After the bid deadline period, Doja, Inc. requested to withdraw their bid proposal due to a clerical error, and has elected not to perform this project.

As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. The second lowest bidder, KYA Services, LLC, a Santa Ana vendor, has submitted the next lowest amount base bid in the amount of $5,941,000. (Exhibit 3).

This will be the first project KYA Services, LLC will build in Santa Ana. KYA Services has done similar projects in the past for other public agencies. Most recently completing playground renovations for the City of Anaheim and park renovations for the City of Irvine. Based on a contractor’s reference check, staff was informed that KYA Services performed quality work for those agencies. Based on the bid analysis, staff recommends awarding the construction contract to the next lowest responsive bidder, KYA Services, LLC. (Exhibit 4).

Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection will be performed by in-house staff and will include special inspections and testing done by a third party. Staff feels confident in delivering this project without contingency funds given the low risk location and nature of the work.

Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.

As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $6,241,000.

Project Item Total
Construction Contract Bid Amount $5,941,000
Construction Administration 0 (In-House)
Inspection 0 (In-House)
Testing 300,000
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $6,241,000
Project Schedule and Contract Time
The completion date is March 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor.

City Council 10 – 3 3/18/2025
Centennial Park Improvements Project
March 18, 2025

Page 4 ends

The contract time for this project is 200 working days, as specified in the bid documents.

Project Milestones
Milestone Estimated
Completion Date
Notes
Administrative Startup March 2025 Contract execution, bonds, insurance
Material Procurement N/A Procurement may take place
concurrently with construction.

Contractor Mobilization June 2025 Start of construction activities Project Completion March 2026 Based on 200 working days Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Project features not included in this contract may be incorporated as a future project, subject to funding, and will be presented to City Council for approval.

Public Outreach
Three community workshops were held to involve residents in the concept development and design process: January 2022, July 2022, and April 2023. Held on Saturday mornings in Centennial Park, adjacent to the project site in the reservation’s office conference room, these meetings were interactive and informal, in an effort to engage the community to share their ideas and help shape the layout and design features. As part of standard community outreach practices, prior to start of construction, Staff will contact the Centennial Park and Windsor Village neighborhood associations and Godinez High School to distribute construction update materials. The contractor is also required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.

ENVIRONMENTAL IMPACT
Pursuant to the provisions of the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301 of the CEQA Guidelines. Categorical Exemption Environmental Review No. ER-2025-15 was filed for Project 22-2755 (Exhibit 5).

FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $6,241,000. All funds are available for expenditure in Fiscal Year 2024-25 City Council 10 – 4 3/18/2025
Centennial Park Improvements Project
March 18, 2025

Page 5 ends

(Exhibit 6). Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval to carry forward to Fiscal Year 2025-2026.

With the approval of the requested appropriation adjustment, a portion of the accumulated fund balance will be appropriated for spending in the PWA Services, Improvement Other Than Buildings Account (No. 01117607-66220). As reported in the Mid-year Budget Report on March 4, 2025, the estimated General Fund Balance of $16.1 million is available for one-time spending and is sufficient to fund the $2,250,000 request for the Centennial Park Improvements project. The funds will be budgeted and available for this item in the accounts below.

Fiscal
Year
Accounting Unit
– Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount

APPROPRIATION ADJUSTMENT
2024-25 01117607-66220
(22-2755) General Fund
PWA Services,
Improvements Other
Than Buildings
$2,250,000

CURRENT BUDGET
2024-25 31413260-66220
(22-2755)
Residential
Development
District 4
Acquisition and
Development,
Improvements Other
Than Buildings
$400,000
2024-25 01117607-66220
(22-2755) General Fund
PWA Services,
Improvements Other
Than Buildings
$3,591,000
TOTAL $6,241,000

EXHIBIT(S)

1. Location Map

2. Project Site Plan

3. Bid Proposal

4. Construction Contract

5. Environmental Determination

6. Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 10 – 5 3/18/2025
PWA

SANTA ANA
PUBLIC WORKS AGENCY Project No. 22-2755:

Centennial Park Improvements Project Location
Map
EXHIBIT 1
City Council 10 – 6 3/18/2025

DOG PLAY
W/ ADD ALT : ENHANCED PAVING WITH
WATER SLASH PAD.

Santa Ana Dog Park / 005619 / Santa Ana, CA / 23 May 2024 / 2 FUTURE MAINTENANCE AREA LARGE DOG PARK: ADD ALT BASE BID DOG PARKS EXISTING NURSERY TO REMAIN

MAIN PLAZA

NORTH EAST PLAZA
W/ ADD ALT : ENHANCED

PAVING WITH WATER SPLASH

LIGHTING FEATURE

EXISTING PARKING LOT
W/ ADD ALT: LIGHTING RENOVATION
Santa Ana Dog Park / Add Alt Plan
City Council 10 – 7 3/18/2025
City Council 10 – 8 3/18/2025
City Council 10 – 9 3/18/2025
City Council 10 – 10 3/18/2025

CITY OF SANTA ANA

CONSTRUCTION CONTRACT AGREEMENT
PROJECT 22-2755

CENTENNIAL DOG PARK PROJECT
EXHIBIT 4
This CONSTRUCTION CONTRACT is made and entered into this 18th day of March, 2025 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and KY A Services, LLC (hereinafter "CONTRACTOR").

WITNESSETH:

The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:

1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engint,:er of the CITY, the Centennial Dog Park Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council.

2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following:
• Notice Inviting Bids
• Information to Bidders
• Bid Proposal
• Bid Bond
• Contract Form
• Contract Bonds
• General Provisions
• Special Provisions
• Technical Provisions and Project Plans
• Community Workforce Agreement
• Appendices
In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction.

3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Five Million Nine Hundred Forty-One Thousand Dollars and No Cents. ($5,941,000.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A".

The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable.
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EXHIBIT 6
City Council 10 – 18 3/18/2025
Public Works Agency
www.santa-ana.org/pw
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 18, 2025
TOPIC: Civic Center Drive Rehabilitation from Shelton Street to Flower Street

AGENDA TITLE
Construction Contract with Hardy & Harper, Inc. for the Rehabilitation of Civic Center Drive from Shelton Street to Flower Street Project (Project No. 25-6711) (General Fund)

RECOMMENDED ACTION

1. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include $500,000 in Civic Center Maintenance funds for the Civic Center Rehabilitation from Shelton Street to Flower Street Project, Project No. 25-6711.

3. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $915,000, subject to change orders, for construction of the Civic Center Rehabilitation (Shelton Street to Flower St.) Project (No. 25-6711), for a term beginning March 18, 2025 and authorize the City Manager to execute the contract.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Public Works Agency (PWA) Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects in the City. The Civic Center Drive Rehabilitation Project (Project) will consist of the reconstruction and resurfacing of existing pavement and the replacement and installation of missing or City Council 11 – 1 3/18/2025
Civic Center Rehabilitation from Shelton Street to Flower Street March 18, 2025

Page 2 ends

damaged curbs, gutters, sidewalks, and wheelchair ramps along Civic Center Drive between Shelton Street and Flower Street (Exhibit 1).

The pavement in this segment of roadway is deteriorating due to weather, age, and heavy usage, both eastbound and westbound, and has been identified as a high priority project by the City’s Pavement Management System. Some of the adjacent curbs, gutters, driveway approaches, curb ramps, and sidewalks are also in various states of disrepair and require replacement. Civic Center Drive from Fairview to Bristol has recently been repaved. Additionally Civic Center Drive from Minter Street to Santiago Street improvements are currently in design and the balance of Civic Center Drive is in good condition and no other projects are planned for Civic Center Drive. Once completed, these improvements will enhance the ride quality and visual appearance of the street.

Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 64 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of eight bids were received.

As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on January 15, 2025. The project was also advertised in PlanetBids from January 15, 2025 to January 30, 2025. Bids were received electronically via PlanetBids on January 30, 2025. No bid protest was submitted by any of the bidders during the bid protest period.

Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Hardy & Harper Lake Forest, CA $915,000
2 All American Asphalt Corona, CA $919,884
3 R.J. Noble Company Orange, CA $1,024,291
4 Vido Samarzich, Inc. Rancho Cucamonga, CA $1,076,769
5 Excel Paving Co. Long Beach, CA $1,098,754
6 Onyx Paving Company, Inc. Anaheim, CA $1,222,000
7 SULLY-MILLER Brea, CA $1,249,994
8 U.S. Builders & Consultants Irvine, CA $1,488,700
A total of eight bids were received and all were deemed responsive. Hardy & Harper, Inc. submitted the lowest responsive base bid in the amount of $915,000 (Exhibit 2). As City Council 11 – 2 3/18/2025
Civic Center Rehabilitation from Shelton Street to Flower Street March 18, 2025

Page 3 ends

specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Hardy & Harper, Inc. (Exhibit 3).

Hardy & Harper, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing the Alton Avenue Rehabilitation Project. The contractor satisfactorily completed these projects and staff recommends awarding the construction contract to Hardy & Harper, Inc. for the construction of the project.

Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.

Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.

As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $1,144,000.

Project Item Total
Construction Contract $915,000
Contract Administration 73,067
Inspection 45,667
Testing 18,266
Contingencies 92,000
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,144,000
Project Schedule and Contract Time
The completion date is May 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor.

The contract time for this project is 45 working days, as specified in the bid documents.

City Council 11 – 3 3/18/2025
Civic Center Rehabilitation from Shelton Street to Flower Street March 18, 2025

Page 4 ends

Contractor Mobilization April 2025 Start of construction activities Project Completion June 2025 Based on 45 working days
Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods.

Public Outreach
As part of standard community outreach practices, prior to start of construction, Staff contact the Washington Square and Flower Park neighborhood associations and Heroes Elementary School to distribute construction update materials. The contractor is also required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.

ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA Guidelines for projects consisting of existing streets, sidewalks, gutters, bicycle trails, and similar facilities. The proposed project continues to meet these parameters of the CEQA Guidelines and Categorical Exemption Environmental Review No. ER-2024-114 was filed for Project 25-6711 (Exhibit 4).

FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,144,000. All funds are available for expenditure in Fiscal Year 2024-25 (Exhibit 5). Any unspent budget in FY 2024-25 will be included in future-year carryforwards for City Council Consideration.

City Council 11 – 4 3/18/2025
Civic Center Rehabilitation from Shelton Street to Flower Street March 18, 2025

Page 5 ends

Fiscal
Year
Accounting
Unit –
Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount

CURRENT BUDGET
2024-25
01117660-
66220
(25-6711)
General Fund
Public Works – Road
Maintenance,
Improvements Other
Than Buildings
$644,000
2024-25
07417655-
66220
(25-6711)
Civic Center
Maintenance
Civic Center
Maintenance,
Improvements Other
Than Buildings
$500,000
TOTAL $1,144,000

EXHIBIT(S)

1. Location Map

2. Bid Proposal

3. Construction Contract

4. Environmental Determination

5. Capital Improvement Program Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 11 – 5 3/18/2025

PWA SANTA ANA
PUBLIC WORKS AGENCY Project No. 25-6711:

Civic Center Rehabilitation from Shelton Street to Flower Street EXHIBIT 1
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EXHIBIT 3
City Council 11 – 41 3/18/2025
City Council 11 – 42 3/18/2025
Nabil Saba
Digitally signed by Nabil
Saba
Date: 2025.03.03 08:10:54
-08'00'
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CITY OF SANTA ANA FY 24/25CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Reconstruction/resurfacing of existing pavement and
replacement/installation of missing or damaged, curbs, gutters, sidewalks, driveway approaches, and wheelchair ramps within along Civic Center between Shelton Street and Flower Street.

PROJECT NEED:

This segment of roadway has been identified as a high priority by the City's Pavement Management System. The pavement is deteriorating due to weather, age, and heavy usage. Some of the adjacent curbs, gutters, driveway approaches, curb ramps, and sidewalks are also in various states of disrepair and require replacement.

PROJECT TITLE:

Civic Center Rehab: Shelton -
Flower
PROJECT CATEGORY:

Street Improvements
Arterial Street Rehabilitation

LOCATION MAP
AGENCY: DIVISION: CONTACT:

Public Works CIP Engineering Alex Bangean, Senior Civil Engineer PROJECT COSTS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Engineering 1,286,000 - - - - - -
TOTAL 1,286,000 - - - - - -
SOURCE OF FUNDS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 GENERAL FUND 1,286,000 - - - - - -
TOTAL 1,286,000 - - - - - -
City Council 11 – 65
21 3/18/2025
Public Works Agency
www.santa-ana.org/pw
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 18, 2025
TOPIC: Ground License Agreement for Wireless Telecommunications Facilities

AGENDA TITLE
Ground License Agreement for Wireless Telecommunications Facilities at Three Existing Cell Tower Sites at El Salvador Park, Jerome Park, and the Santa Ana Stadium

RECOMMENDED ACTION

1. Authorize the City Manager to execute the Ground License Agreement with CCTM1 LLC for wireless telecommunication facilities on City property at El Salvador Park located at 1825 ¾ Civic Center Drive West beginning April 1, 2025 through March 31, 2035, with provision for three, five-year extension options, for total revenue, including all extensions, in the amount of $2,163,572 (Agreement No. A-2025-XXX).

3. Authorize the City Manager to execute the Ground License Agreement with NCWPCS MPL 30 – Year Sites Tower Holdings LLC, by and through CCATT LLC, for wireless telecommunication facilities on City property at the Santa Ana Stadium located at 951 West 6th Street beginning April 1, 2025 through March 31, 2035, with provision for three, five-year extension options, for total revenue, including all extensions, in the amount of $1,202,913 (Agreement No. A-2025-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The City currently has 17 existing wireless telecommunications facility lease agreements for cell towers on City park properties. These agreements were made between 2001 and 2012 and vary in terms, conditions, and format. The cell tower program is managed by Public Works Agency (PWA) Park, Fleet, Facilities, and Refuse Division. PWA is responsible for managing agreements, site analysis, and identifying and addressing deferred maintenance needs. When PWA initially took over the program, the existing agreements were inconsistent and thus, staff began discussions City Council 12 – 1 3/18/2025
Ground License Agreement for Wireless Telecommunications Facilities March 18, 2025

Page 2 ends

with the City Attorney’s Office to create a new standardized license agreement to better the process of managing agreements and tracking revenue generated. This newly formatted agreement will be used for new cell tower applications and modifications or renewals to existing agreements. A steering committee led by PWA worked on the development and creation of the standard agreement template. The steering committee included staff from the City Attorney’s Office; Parks, Recreation, and Community Services Agency; and Pyramid International, a City consultant.

Pyramid International conducted a rate study to make sure lease fees match fair market value. The study included researching agreements from private and public properties in neighboring cities and reviewing industry data. The municipalities surveyed included Costa Mesa, Orange, Newport Beach, and Fullerton. The survey showed average rent amounts of $3,692/month. Additionally, all four cities had escalation rates of 3%. The City’s new standard agreement, for new sites, will increase the minimum initial rent to $4,000/month with a 4% annual escalation, which is significantly greater than most of the current Santa Ana agreements and the four surveyed municipalities.

Crown Castle USA, a major wireless infrastructure company, manages five existing cell tower leases in four City parks - El Salvador Park, Jerome Park, Madison Park, and Riverview Park - as well as at the Santa Ana Stadium; of which, three of the locations, El Salvador Park, Jerome Park, and the Santa Ana Stadium are being updated (Exhibit 1). Each lease includes a tower disguised as a tree and includes ground space for carrier equipment. These agreements generate approximately $220,000 annually, which helps fund park maintenance and capital improvements.

Recently, Crown Castle approached the City about modifying agreements at Jerome Park and El Salvador Park to allow a new carrier, DISH, to install equipment on the existing towers. This process is called colocation. To accommodate the colocations, DISH needs an additional area. The additional area at El Salvador Park can and will be accommodated within the current Crown Castle equipment room. The additional area required at Jerome Park is 66 square feet and will be provided in an exterior location adjacent to the existing Crown Castle equipment room. The location was vetted on site by Staff and brought into a discussion with the Cell Tower steering committee. The City plans to implement the new standard license agreement for these sites, as well as update the existing lease at the Santa Ana Stadium to a license agreement. The remaining two agreements, Madison Park and Riverview Park, are being updated and will be presented to Council at a later date.

El Salvador Park has two cell tower installations. The first is owned by SBA and features a large “monopine” tree with an equipment room located near the poolside fencing. The second tower, owned by Crown Castle, consists of a large camouflaged “monopine” tree, with an equipment room attached to the existing restroom building.

DISH's additional equipment will be housed in Crown Castle’s existing equipment room, does not require additional ground area, and will not impact existing restroom City Council 12 – 2 3/18/2025
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renovations. As this is an existing tower agreement, adding capacity and migrating to the new standard agreement, negotiations for additional revenues resulted in a 4% escalation, a one-time additional payment, and increased monthly rental rate from $3,457 to $4,322.

Jerome Park has four cell tower installations. Two “monopalm” trees located adjacent to the concession building, one “monopine” tree located due north of the concession building, and one “monopine” cell tower located east at the park restroom building. The subject cell tower owned by Crown Castle is one of the “monopalms” by the concession, closest to the ballfield. The equipment room for this tower is within an equipment room located behind the bleachers of the southernmost baseball diamond. DISH's additional equipment will be housed in a new, 66 square foot exterior cage connected to the existing Crown Castle equipment room. As this is an existing tower agreement, adding capacity and migrating to the new standard agreement, negotiations for additional revenues resulted in a 4% escalation, a one -time additional payment, and increased monthly rental rate from $3,966 to $4,086.

Santa Ana Stadium has two cell tower installations. The first, owned by Verizon, features a large camouflaged “monopine” tree with an equipment room located near the southeast corner of the stadium. The second tower, owned by Crown Castle, also consists of a large camouflaged “monopine” tree, with its equipment room situated along the southwest corner of the stadium, adjacent to 6th Street. The rent for this tower was negotiated in 2001, and was subject to annual 3% escalation rates. At this time, no capacity is being added to this location. As this is an existing tower agreement simply migrating to the new standard agreement, negotiations for additional revenues were limited to 4% escalation, a one-time additional payment, increased monthly rental rate from $2,368 to $2,400 and identifying potential future colocation fees.

New Standard License Agreements
Key features of the new standard license agreement include:
• Maximum term of 25 years,
• The City retains rights to relocate towers if needed for redevelopment , • Wireless carriers must notify the City before modifying equipment, • 4% annual rent increase,
• The City must approve any future colocation requests, • Additional rent charged when extra land is needed for colocation, • Updated insurance requirements, and
• A one-time additional payment of $3,500.

Site/Park Monthly Fee for First Year License Fee for First Year El Salvador Park $4,322 $51,867
Jerome Park $4,086 $49,030
Santa Ana Stadium $2,400 $28,800
City Council 12 – 3 3/18/2025
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Switching from existing lease agreements to the new standard license agreement provides several advantages:
• More control over City Property allowing carriers to use City land without exclusive possession.
• Standardizes the agreements by ensuring all agreements follow the same terms and timelines.
• Streamlined process allowing staff to handle modifications, insurance, and liability changes more efficiently.
• Increased revenue potential as the City will receive additional rent for colocation.

This approach will improve the City’s ability to manage wireless facilities while ensuring fair compensation for the use of public land. Additionally, revenue generated by these ground license agreements will be utilized exclusively for the maintenance and capital improvements at City Parks. Therefore, staff recommends approving the two license agreements with CCTM1 LLC (Crown Castle subsidiary) for El Salvador Park and Jerome Park, and one license agreement with CCATT LLC (Crown Castle subsidiary) for the Santa Ana Stadium (Exhibits 2-4).

ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.

FISCAL IMPACT
The funds from these new agreements will be deposited into the following account for the specified years:

Fiscal
Year
Accounting
UnitAccount #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 24-25
(Apr-Jun)
05113002-
57363
Capital Outlay
Fund
Miscellaneous Revenue,
Cell Tower License
Agreement
$42,925
FY 25-26 05113002-
57363
Capital Outlay
Fund
Miscellaneous Revenue,
Cell Tower License
Agreement
$130,995
FY 26-27 05113002-
57363
Capital Outlay
Fund
Miscellaneous Revenue,
Cell Tower License
Agreement
$136,236
FY 27-28 05113002-
57363
Capital Outlay
Fund
Miscellaneous Revenue,
Cell Tower License
Agreement
$141,685
FY 28-29 05113002-
57363
Capital Outlay
Fund
Miscellaneous Revenue,
Cell Tower License
Agreement
$147,353
City Council 12 – 4 3/18/2025
Ground License Agreement for Wireless Telecommunications Facilities March 18, 2025

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Santa Ana City CouncilMarch 18, 2025

Santa Ana City Council
March 18, 2025