15.9.5 The Department will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
15.9.6 The Department will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to Department’s books, records, and accounts by the administering Department (HUD) and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
15.9.7 In the event of the Department's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Department may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
15.9.8 The Department will include the provisions of sections 15.9.1 – 15.9.8 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Department will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event an Department becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction the Department may request the United States to enter into such litigation to protect the interests of the United States; and
15.10 Build America Buy America Act
The domestic content procurement preference 41 U.S.C. 8301, unless covered by a waiver, requires that all iron, steel, manufactured products, and construction materials used in covered infrastructure projects are produced in the United States.
15.11 Violence Against Women’s Act -- 24 CFR part 5, subpart L protects victims of domestic violence, dating violence, sexual assault, or stalking who are applying for, or are the beneficiaries of, assistance under a HUD program covered by the Violence Against Women Act (VAWA), as amended (42 U.S.C. 13925 and 42 U.S.C. 14043e et seq.) (“covered housing program,” as defined in § 5.2003). Notwithstanding the title of the statute, protections are not limited to women but cover victims of domestic violence, dating violence, sexual assault, and stalking, regardless of sex, gender identity, or sexual orientation.
15.11.1 34 U.S.C 12491 -- An applicant for or tenant of housing assisted under a covered housing program may not be denied admission to, denied assistance under, terminated Agreement No. {{IDIS_ContractNumber}}
from participation in, or evicted from the housing on the basis that the applicant or tenant is or has been a victim of domestic violence, dating violence, sexual assault, or stalking, if the applicant or tenant otherwise qualifies for admission, assistance, participation, or occupancy.
15.11.2 34 U.S.C 12494 -- No public housing agency or owner or manager of housing assisted under a covered housing program shall discriminate against any person because that person has opposed any act or practice made unlawful by the housing title of VAWA (34 U.S.C. chapter 121, subchapter III, Part L), or because that person testified, assisted, or participated in any related matter. Additionally no public housing agency or owner or manager of housing assisted under a covered housing program shall coerce, intimidate, threaten, interfere with, or retaliate against any person who exercises or assists or encourages a person to exercise any rights or protections under the housing title of VAWA.
15.11.3 34 U.S.C 12495 -- Protects the right to report crime and emergencies from one's home. Landlords, homeowners, tenants, residents, occupants, and guests of, and applicants for, housing (“listed protected persons”) “shall have” the right to seek law enforcement or emergency assistance on their own behalf or on behalf of another person in need of assistance. Application of actual or threatened penalties to the listed protected persons based on their requests for assistance or based on criminal activity of which they are a victim or otherwise not at fault under the laws or policies adopted or enforced by covered governmental entities are prohibited.
15.12 Debarred, Suspended or Ineligible Contractors or Subrecipients The requirements set forth in 24 CFR part 5, and Executive Orders 12549 and 12689, prohibiting the use of debarred, suspended or ineligible contractors or subrecipients; and
15.13 Housing and Urban Development Act Of 2068
24 CFR, Part 75, also known as Section 3, provides employment opportunities for businesses and lower income persons in connection with federally-assisted projects. The Department must ensure that the provisions of 24 CFR, Part 75, are included in all subcontracts and that all certification and reporting requirements are met; and
15.14 Minority and Women-Owned Businesses
Executive Orders 11625, 12432, and 12138, which state that recipients of federal assistance shall take affirmative action to encourage participation by minority- and women-owned business enterprises. Department will use its best efforts to afford small businesses, minority business enterprises, and women’s business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the terms “small business” means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and “minority and women’s business enterprise” means a business at least fifty-one (51) percent owned and controlled by minority group members or women; and
15.15 Labor Standards
Agreement No. {{IDIS_ContractNumber}}
15.15.1 Except with respect to the rehabilitation of residential property designed for residential use for less than eight households, the Department and all contractors, including subcontractors, engaged in contracts in excess of $2,000 for the construction, completion, rehabilitation, or repair of any building or work financed in whole or in part with assistance provided under this Agreement are subject to the federal labor standards provisions, Davis Bacon and Related Acts (Davis-Bacon Act) as amended (40 USC 3141-5144 and 3146-3148), which govern the payment of wages and the ratio of apprentices and trainees to journeyworkers. Under the terms of the Davis-Bacon Act, as supplemented by 29 CFR Part 5, amended, the Department and/or hired contractors are required to pay all laborers and mechanics employed on construction work wages at rates not less than those prevailing on similar construction in the locality as determined by the Secretary of Labor, and shall pay overtime compensation in accordance with and subject to the provision of the Contract Work Hours and Safety Standards Act (40 USC 3701-3708), and the Department shall comply with all regulations issued pursuant to these Acts and with other applicable Federal laws and regulations pertaining to labor standards, including the Copeland "Anti-Kickback" Act (40 USC 3145). Provided, that if wage rates higher than those required under the regulations are imposed by State or local laws, nothing hereunder is intended to relieve the Department of its obligation, if any, to require payment of the higher rates.
15.15.2 The regulations of 24 CFR part 70 shall apply to the use of volunteers; and
15.16 Environmental Review Standards
15.16.1 The Agreement is subject to the regulations of 24 CFR part 58, which specify the provisions of law which further the purposes of the National Environmental Policy Act of 2069.
15.16.2 Nothing in this agreement shall obligate CITY to reimburse any CDBG funds or authorize Department to utilize any CDBG funds unless and until CITY is in receipt of required HUD authorization to use CDBG funds as per the Environmental Requirements of 24 CFR Part 58; and
15.17 Clean Air Act and Water Pollution Control Act for Contracts in Excess of $150,000 All applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
Violations will be reported to the Federal awarding Department (HUD) and the Regional Office of the Environmental Protection Department; and
15.18 Flood Disaster Protection Act of 1973
The requirements of the Flood Disaster Protection Act of 2073 (42 U.S.C. 4001-4128 and the National Flood Insurance Program in accordance with section 202(a) of the Flood Disaster Protection Act and the regulations in 44 CFR parts 59 through 79); and the Coastal Barrier Resources Act (16 U.S.C. 3601); and
15.19 Uniform Relocation Assistance
Agreement No. {{IDIS_ContractNumber}}
Uniform Relocation Assistance and Real Property Acquisition Policies Act Of 2070 (URA) 49 CFR 24 and 24 CFR 570.606, Displacement, Relocation, Acquisition, and Replacement of Housing; and the City of Santa Barbara Tenant Displacement Assistance Ordinance (SBMC 28.89); and
15.20 Executive Order 13279
The regulations of Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community Organizations), and the implementing regulations at 41 CFR chapter 60. As applicable, the requirements of the CDBG Program Regulations for religious or faith-based organizations under 24 CFR 570.200(j); and
15.21 Lead-Based Paint
The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential LeadBased Paint Hazard Reduction Act of 2092 (42 U.S.C. 4851-4856), and implementing regulations at part 35, subparts A, B, J, K, and R of this part; and
15.22 Historic Preservation
The provisions of the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, state, or local historic property list; and
15.23 Drug-Free Workplace Act
The Drug-Free Workplace Act of 1988 and HUD's implementing regulations at 24 CFR, Part 24, Subpart F, requiring provision of drug-free workplace; and
15.24 Uniform Administrative Requirements
The policies, guidelines, and requirements of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, specified under 2 CFR 200. In addition, Department shall ensure compliance with the above uniform administrative requirements by any subgrant or subcontract entered into by Department that is financed in whole or in part with assistance provided under this Agreement; and
15.25 Conflict of Interest
The conflict of interest provisions, as applicable, in accordance with 2 CFR Part 200.112, 24 CFR Part 92.356, and 24 CFR Part 570.611; and
15.26 Eligibility Restrictions
The eligibility restrictions set forth by 24 CFR 570.613; and
15.27 Architectural Barriers Act and the Americans with Disabilities Act The Architectural Barriers Act of 2068 (42 U.S.C. 4151-4157), the Uniform Federal Accessibility Standards (appendix A to 24 CFR part 40 for residential structures, and appendix A to Agreement No. {{IDIS_ContractNumber}}
41 CFR part 101-20, subpart 101-20.6, for general type buildings), and Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 219 and 225) (ADA); and
15.28 Prohibited Political and Lobbying Activities
Federal funds shall not be used to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities, such as candidate forums, voter transportation, or voter registration. In accordance with 31 U.S.C. 1352, federal funds shall not be used for publicity or propaganda purposes or to pay any person for influencing or attempting to influence an officer or employee of any Department, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress designed to support or defeat legislation pending before federal, state, or local government; and
15.29 Federal Funding Accountability and Transparency Act Department shall fully complete Exhibit “E”, attached hereto and incorporated herein as though set forth in full, and return to CITY the total annual compensation of the top five (5) management or executive employees, by title only, in compliance with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), Public Law 109–282. Department acknowledges that, if applicable, data provided in Exhibit “E” will be reported in the FFATA Subaward Reporting System.
16. NONDISCRIMINATION
Department agrees to comply in all respects with the nondiscrimination certificate entitled Nondiscriminatory Employment Certificate (SBMC 9.126), attached hereto as Exhibit "E" and incorporated herein by reference as though set forth in full.
17. ASSIGNMENT AND SUBCONTRACTING
17.1 Department shall not assign, delegate, sub-contract, transfer, charge or otherwise dispose of this Agreement or any part thereof or any monies payable hereunder without the prior written consent of CITY which consent may be withheld in CITY’s sole and absolute discretion.
17.2 Department hereby agrees to incorporate or cause to be incorporated in any subcontract for use of these CDBG funds any applicable Federal requirements, including, but not limited to, those specified in Section 15 of this Agreement. In addition, any subcontract by Department using CDBG funds provided for in this Agreement shall be reviewed by CITY prior to execution to ensure that all applicable requirements which assume compliance with Federal, State, or local regulations have been incorporated.
18. INTEREST OF CERTAIN FEDERAL OFFICIALS
Department agrees that no member of or Delegate to the Congress of the United States, and no resident Commissioner, shall be admitted to share any or part of the proceeds of this Agreement, or to any benefit to arise from the same.
Agreement No. {{IDIS_ContractNumber}}
19. BONUS, COMMISSION OR FEE
Department will not pay any bonus, commission, or fee for the purpose of obtaining approval of this Agreement, or any other approval or concurrence requirement by CITY or its designee to complete the work financed in whole or in part with the proceeds of this Agreement.
20. INTEREST OF PUBLIC BODY PERSONNEL AND OTHER PUBLIC OFFICIALS No member of the governing body of the City of Santa Barbara who exercises any functions or responsibilities in connection with the administration of CITY's CDBG Program within the City limits of the City of Santa Barbara and no officer or employee who exercises such functions or responsibilities shall have any interest, direct or indirect, in the proceeds of this Agreement, or in any contract entered into by Department for the performance of work financed in whole or in part with the proceeds of this Agreement.
21. NOTICES
Communication and details concerning this Agreement shall be directed to the addressed as follows:
«OrgContactInfo_ExecDirectorFName»
«OrgContactInfo_ExecDirectorLName»,
Community Development Department
Executive Director Housing and Human Services Division
{{OrgContactInfo_MailingAddress_Address1}} P.O. Box 1990 {{OrgContactInfo_MailingAddress_Address_CSZ}} Santa Barbara, CA 93102-1990
22. SECTION HEADING
The section headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this Agreement.
23. BUDGET RESCISSIONS
In the event the City Council or the Federal Department of Housing and Urban Development rescinds any amount of grant monies allocated for this term, this Agreement may be modified and adjusted by the City as a result of those rescissions.
24. CORPORATE AUTHORITY
The person(s) executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party, if not an individual, is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party (iii) by so executing this Agreement such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provisions of any other agreement to which such party is bound.
Agreement No. {{IDIS_ContractNumber}}
25. EXECUTION
This contract may be executed in any number of original counterparts. The contract will be effective when all parties have executed the same counterpart, or each party has executed separate counterparts and has delivered a copy of the signature page of the counterpart to the other party. Upon execution by all of the parties, the counterparts shall constitute one and the same contract. Counterparts or signature pages may be delivered via delivery of an original or duplicate in person or by mail, or a duplicate, including scanned copy, in an electronic format, including transmission by electronic mail, secure Internet drop-box, facsimile, or similar other standard interchange format capable of reproduction and storage.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in triplicate, the day and year first above written.
Community Development Department {{OrgContactInfo_OrgName}} Agreement No.
{{IDIS_ContractNumber}}
By: By:
Elias Isaacson
Community Development Director
Name: Click here to enter text.
Title: Click here to enter text.
APPROVED AS TO CONTENT:
Laura Dubbels
Housing and Human Services
Manager
APPROVED AS TO FORM:
Tava Ostrenger, Acting City
Attorney
ATTEST:
Sarah Gorman
City Clerk
Exhibit A
PROJECT SUMMARY
A-1
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} PROJECT LOCATION: {{ProjectDescription_ProjectAddress_Address_Full}} PROGRAM PURPOSE: {{ProjectDescription_ProgramDescription}}
PROJECT DESCRIPTION
{{ProjectDescription_ProgramDescription}}
Exhibit A
PROJECT SUMMARY
A-2
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} 1 2 3 4 5 6 7 8
Median 100% $107,300
Extremely Low 0 - 30% $31,050 $35,500 $39,950 $44,350 $47,900 $51,450 $55,000 $58,550 Low 31 - 50% $51,800 $59,200 $66,600 $73,950 $79,900 $85,800 $91,700 $97,650 Moderate 51%-80% $82,950 $94,800 $106,650 $118,500 $128,000 $137,500 $146,950 $156,450 *NOTE: Family size adjustments in each category are based on the percentages below, with family of 4 as the base 1 2 3 4 5 6 7 8
70% 80% 90% Base 108% 116% 124% 132%
Area Median Income = $107,300
City of Santa Barbara
Community Development Block Grant and Human Services Programs * Maximum Income for Various Income Categories 2023
For families above 8 add 8% to the adjustment, for example for a family of 9 the adjustment is 140% (132% + 8%) (rounded to nearest $50.00)
Family Size*
Number of persons:
Adjustment:
CLIENT DEMOGRAPHICS
EX. LOW INCOME (0-30% MFI) {{ClientDataStaffInfo_PeopleServedE xtLowIncome2223}}
LOW INCOME (31-50% MFI) {{ClientDataStaffInfo_PeopleServedw ithLowIncome2223}}
MODERATE (51-80% MFI) {{ClientDataStaffInfo_PeopleServed ModIncome2223}}
ABOVE MODERATE (81%+MFI) {{ClientDataStaffInfo_PeopleServedA boveModIncome2223}}
ANNUAL UNDUPLICATED CLIENTS: {{ClientDataStaffInfo_TotalUnduplicated}} Exhibit A
PROJECT SUMMARY
A-3
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}}
DEADLINE DATE ACTIONS REQUIRED
Upon Effective Date Environmental Review conducted by City Upon Effective Date DEPARTMENT identifies any Project Manager and develops Final Architectural Drawings
November 1, 2024
DEPARTMENT submits to CDBG Staff for review and approval: Project Plan, Scope of Work, and Bid Packet (collectively known as "Project Documents").
Any Permit Applications required for Project must be submitted to City Planning/ Building Divisions.
November 28, 2024 City and DEPARTMENT make any necessary changes to submitted Project Documents and City gives final approval to open bid process publicly December 1, 2024 DEPARTMENT opens and publicly advertises Bid Packet (subject to City approval)
December 22, 2024
Bids due to DEPARTMENT and contractor selected (bids publicly opened in accordance with date, time and location in published bid packet)– within 3 weeks of bid advertisement
January 5, 2025 DEPARTMENT executes contract with selected contractor – within 2 weeks of contractor selection (subject to City approval)
January 19, 2025 Preconstruction conference with DEPARTMENT, contractor and City staff – within 2 weeks of contractor selection
January 26, 2025
DEPARTMENT and contractor submit preconstruction exhibits and contract to City, with ALL required permits pulled by Contractor with appropriate license – within 1 week of preconstruction conference
February 2, 2025 City issues Department Notice to Proceed - within 1 week of document submittal
February 9, 2025 Construction begins - within 1 week of Notice to Proceed During construction DEPARTMENT submits contractors and subcontractors weekly Certified Payrolls and Requests for Reimbursement for construction costs Before March 25, 2025 DEPARTMENT expends 95% of Project costs, completes Notice of Completion and returns to City for filing at County Clerk Recorder Before April 30, 2025 DEPARTMENT expends 100% of Project costs Before June 30, 2025 DEPARTMENT submits Project Close-out Report and all close out documents to City
Exhibit B
PROJECT BUDGET
B-1
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}}
REVENUE
Revenue Sources Amount
City of Santa Barbara CDBG {{Funding_TotalAmou
nt}}
Other City/County Funds $ Click here to enter text.
State Federal Funds $ Click here to enter text.
Foundations/Trusts $ Click here to enter text.
Donations $ Click here to enter text.
Client Fees $ Click here to enter text.
In-Kind $ Click here to enter text.
Other $ Click here to enter text.
Total Revenues $ Click here to enter text.
EXPENSES
Expenses CDBG Other Funding
Environmental Review $ Click here to enter text. $ Click here to enter text.
Drawings and Plans $ Click here to enter text. $ Click here to enter text.
Other Preconstruction Costs $ Click here to enter text. $ Click here to enter text.
Permits $ Click here to enter text. $ Click here to enter text.
Land Acquisition $ Click here to enter text. $ Click here to enter text.
Installation $ Click here to enter text. $ Click here to enter text.
Materials $ Click here to enter text. $ Click here to enter text.
New Construction $ Click here to enter text. $ Click here to enter text.
Rehabilitation $ Click here to enter text. $ Click here to enter text.
Labor $ Click here to enter text. $ Click here to enter text.
Other: $ Click here to enter text. $ Click here to enter text.
Other: $ Click here to enter text. $ Click here to enter text.
Other: $ Click here to enter text. $ Click here to enter text.
Total Expenses $ Click here to enter text. $ Click here to enter text.
Use of Funds: {{ProjectDescription_CDBGFundingUseNarr}} Exhibit C
CDBG CONSTRUCTION REQUIREMENTS
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} C-1
PRE-CONSTRUCTION REQUIREMENTS
1. Department shall adhere to one of the following bidding processes in accordance with 2 CFR 200.320 to select a contractor:
A. Micro-Purchases Method (for supplies or services less than $3,500).
B. Small Purchases Method (for consulting, design, supplies between $3,500 and $150,000).
C. Competitive Proposals Method (for professional services or purchases over $150,000).
D. Sealed Bids (for all construction).
2. Sealed Bids shall adhere to the following:
A. Bid opportunity/notice shall be publicized.
B. Department shall prepare a bid packet that contains the following:
i. Introduction and project address;
ii. Clearly defined scope of work;
iii. Bond requirements identified;
iv. Insurance requirements;
v. Davis Bacon Act provisions;
vi. Section 3 provisions (for construction over $200,000, or $100,000 to single contractor);
vii. Contractor's/Subcontractor's Certification Concerning Labor Standards and Prevailing Wage Requirements - form provided by City;
viii. Certification by Proposed Contractor/Subcontractor Regarding Equal Employment Opportunity – form provided by City;
ix. Bidder’s Certification – form provided by City;
x. Bidder’s Questionnaire – form provided by City;
xi. Sect. 3 Business Certification – form provided by City; xii. HUD-4010 Form – provided by City;
xiii. Davis-Bacon Act Wage Determination – provided by City.
3. Upon selection of contractor, Department and contractor/subcontractors shall attend a PreConstruction Conference with City staff.
4. Department shall submit the following documents to City:
A. Copy of bid advertisement;
B. Copy of bid packet;
C. Bid Summary Sheet – form provided by City;
Exhibit C
CDBG CONSTRUCTION REQUIREMENTS
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} C-2
D. Copy of all bids received;
E. Copy of the Department and Contractor Construction Contract using City-provided CDBG contract template;
F. Certificates of Insurance for General Liability and Worker’s Compensation for winning contractor and all subcontractors;
G. Exhibits A-E – forms provided by City, and shall be completed by contractor and all subcontractors, with original signatures.
5. Upon Department’s completion of the above pre-construction requirements, City shall issue to Department and contractor a written Notice to Proceed, and contractor shall begin construction work.
REQUIREMENTS DURING CONSTRUCTION
1. Any reimbursement request submitted by Department, or by agent on behalf of Department, for the purpose of issuance of any payment under this Agreement requires PRIOR written approval of City staff.
2. Department shall submit the following with each reimbursement request:
A. Department Request for Reimbursement – form provided by City; B. Copy of contractor’s work invoice and/or materials receipt(s); C. Department’s proof of payment to the contractor;
D. Labor and material releases from contractor;
E. Certified Payroll Reports, form WH-347, and Statement of Compliance for each week (whether or not work was performed) with original “wet” signature signed in blue ink.
3. Department shall obtain PRIOR City approval for any change orders
POST CONSTRUCTION
1. Onsite inspection shall be held with City staff and Department/contractor.
2. Notice of Completion – form provided by City, signed and submitted to City staff within 10 days of project completion for recordation at the Santa Barbara County Clerk Recorder. (NOTE: Due to California Senate Bill 2, effective January 1, 2018, the cost to record a document is $101.
Department may include this cost as part of the Project budget for use of CDBG funds, or pay this fee using Department’s own funds).
Exhibit C
CDBG CONSTRUCTION REQUIREMENTS
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} C-3
3. Department shall submit before and after pictures to City.
PROJECT CLOSEOUT
1. Five percent (5%) of the construction contract amount shall be retained by City for a minimum of thirty-five days after recordation of Project’s Notice of Completion. This is to ensure completion of work and payment for materials and services and to ensure compliance.
2. Department shall submit final Request for Reimbursement and supporting documentation for the 5% retention – City reserves the right to withhold retention payment of CDBG funds to Department beyond 35 days should Department and/or contractor fail to comply with all federal, state and local regulations pertaining to federally-funded construction projects.
3. Evidence of City Building Permit submitted to City, if applicable.
4. Waiver and Affidavit signed by contractor submitted to City.
5. Department submits Project Close-Out Report – form provided by City The undersigned recognizes that the foregoing is a summary only and is not to be used as a substitute for the CDBG Construction Projects Guide, the receipt of which is hereby acknowledged. Further, the undersigned accepts that it is the responsibility of Department and its staff to adhere to the requirements of the City of Santa Barbara’s CDBG Construction Projects Guide X
Signature
Title: Executive Director
Exhibit D
NONDISCRIMINATORY EMPLOYMENT CERTIFICATE
Department: «OrgContactInfo_OrgName» Agreement No: «IDIS_ContractNumber» D-1
S.B.M.C. 9.126
9.126.010 Certificate Generally.
Consistent with a policy of non-discrimination in employment on contracts of the City of Santa Barbara and in furtherance of the provisions of Sections 1735 and 1777.6 of the California Labor Code, a "Contractor's Obligation for Nondiscriminatory Employment Certificate" as hereinafter set forth shall be attached and incorporated by reference as an indispensable and integral term of all bid specifications and contracts of the City for purchases, services, and the construction, repair, or improvement of public works. (Ord. 3500 §1(part), 2072.)
9.126.020 Contents of Certificate.
The "contractor's obligation for non-discriminatory employment" is as follows:
In performing the work of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act -- Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. The Contractor will take positive action or ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act -- Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. Such action shall include but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause. (2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act -- Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. (3) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the City advising the said labor union or worker's representative of the Contractor's commitments under this provision, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The Contractor will permit access to his records of employment, employment advertisements, application forms, and other pertinent data and records by the City, the Fair Employment Practices Commission, or any other appropriate Agency of the State designated by the City for the purposes of investigation to ascertain compliance with the Contractor's obligation for non-discriminatory employment provisions of this contract, or Fair Employment Practices statute. (5) A finding of willful violation of the non-discriminatory employment practices article of this contract or of the Fair Employment Practices Act shall be regarded by the City as a basis for determining that as to future contracts for which the Contractor may submit bids, the Contractor is a "disqualified bidder" for being "non-responsible".
The City shall deem a finding of willful violation of the Fair Employment Practices Act to have occurred upon receipt of written notice from the Fair Employment Practices Commission that it has investigated and determined that the Exhibit D
NONDISCRIMINATORY EMPLOYMENT CERTIFICATE
Department: «OrgContactInfo_OrgName» Agreement No: «IDIS_ContractNumber» D-2
Contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.
Upon receipt of any such written notice, the City shall notify the Contractor that unless he demonstrates to the satisfaction of the City within a stated period that the violation has been corrected, he shall be declared a "disqualified bidder" until such time as the Contractor can demonstrate that he has implemented remedial measures, satisfactory to the City, to eliminate the discriminatory employment practices which constituted the violation found by the Fair Employment Practices Commission.
(6) Upon receipt from any person of a complaint of alleged discrimination under any City contract, the City Administrator shall ascertain whether probable cause for such complaint exists. If probable cause for the complaint is found, the Administrator shall request the City Council to hold a public hearing to determine the existence of a discriminatory practice in violation of this contract.
In addition to any other remedy or action provided by law or the terms of this contract, the Contractor agrees, that should the City Council determine after a public hearing duly noticed to the Contractor that the Contractor has not complied with the non-discriminatory employment practices provisions of this contract or has willfully violated such provisions, the City may, without liability of any kind, terminate, cancel or suspend this contract, in whole or in part. In addition, upon such determination the Contractor shall, as a penalty to the City, forfeit a penalty of $25.00 for each calendar day, or portion thereof, for each person who was denied employment as a result of such non-compliance. Such moneys shall be recovered from the Contractor. The City may deduct any such penalties from any moneys due the Contractor from the City. (7) The Contractor certifies to the City that he has met or will meet the following standards for positive compliance, which shall be evaluated in each case by the City:
(a) The Contractor shall notify all supervisors, foremen and other personnel officers in writing of the content of the non-discrimination provision and their responsibilities under it. (b) The Contractor shall notify all sources of employee referrals, (including unions, employment agencies, advertisements, Department of Employment) of the content of the non-discrimination provision. (c) The Contractor shall file a basic compliance report as required by the City. Willful false statements made in such reports shall be punishable as provided by law. The compliance report shall also specify the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire. (d) The Contractor shall notify the City of opposition to the non-discrimination provision by individuals, firms or organizations during the period of this contract.
(8) Nothing contained in this Contractor's Obligation for Non-discriminatory Employment Certificate shall be construed in any manner to prevent the City from pursuing any other remedies that may be available at law. (9) (a) In the performance of the work under this contract, the Contractor will include the provisions of the foregoing paragraphs (1) through (8) in all subcontracts and in any supply contract to be performed within the State of California, so that such provisions will be equally binding upon each subcontractor and each supplier. (b) The Contractor will take such action with respect to any subcontract or purchase order as the City may direct as a means of enforcing such provisions including sanctions for non-compliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction by the City, the Contractor may request the City to enter into such litigation to protect the interests of the City. (Ord. 4465, 2087; Ord. 3500 §1(part), 2072.)
Exhibit “E”
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT
E-1
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} Provide the total annual compensation (salary and benefits) of the top five (5) management and/or executive employees, by title only, in compliance with Section 16.27 of this Agreement.
EXECUTIVE/MANAGEMENT COMPENSATION
Title Total Compensation
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4. Click here Click here
5. Click here Click here
Form completed by: Click here
Title: Click here
AGREEMENT NO. {{IDIS_ContractNumber}}
AGREEMENT FOR USE OF CITY OF SANTA BARBARA
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
THIS GRANT AGREEMENT (“Agreement”) is entered into this 1st day of July, 2024 by and between:
CITY OF SANTA BARBARA, a municipal
corporation, hereinafter referred to as "City".
and
{{OrgContactInfo_OrgName}}, a California Nonprofit, hereinafter referred to as "Agency" RECITALS:
WHEREAS, the City of Santa Barbara receives an allocation of Federal CFDA #14.219 Community Development Block Grant funds, hereinafter referred to as “CDBG funds,” from the U.S. Department of Housing and Urban Development, hereinafter referred to as “HUD,” to undertake activities which foster assistance to low- and moderate-income neighborhoods; and WHEREAS, Agency submitted a proposal for funding to the City Council of the City of Santa Barbara to provide public services consistent with the City’s adopted Consolidated Plan for CDBG funds; and
WHEREAS, the use of CDBG funds are subject to certain agreements and conditions as more particularly set out in this Agreement.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. TERM
1.1 The effective date of this Agreement is July 1, 2024 (“Effective Date”). The termination date is June 30, 2025 (“Termination Date”) unless sooner terminated as herein provided.
1.2 If upon Termination Date any CDBG funds remain unspent by Agency, said CDBG funds shall automatically be reprogrammed into the City’s General CDBG contingency account.
1.3 CDBG funds will not be disbursed to Agency unless and until the conditions precedent below are either satisfied to the City’s satisfaction as determined in City’s sole discretion, or waived in writing by City:
a. City Council authorizes execution of this Agreement; and b. The Agreement is mutually executed by Agency and City; and c. Agency has submitted to the City a certificate of insurance pursuant to Section 15 of this Agreement; and
ATTACHMENT 6
Agreement No. {{IDIS_ContractNumber}}
d. Agency has submitted, and City has accepted, all the required funding application attachments, including but not limited to, Board of Director’s minutes, audits and/or financial statements, and Federal Tax Return form 990.
2. USE OF CDBG FUNDS
2.1 Subject to terms and conditions contained herein, City agrees to provide Human Service Funds to Agency in the amount of $«Official_Amount» ({{Funding_TotalAmount_Spelled}} and {{Funding_TotalAmount_Cents}}/100 dollars) for purposes described in Program Goals and Measurable Outcomes statement attached hereto as Exhibit "A" and incorporated herein by reference as though set forth in full and hereinafter referred to as the "Program".
2.2 Agency further agrees that CDBG funds for said Program are to be used for allowable expenditures in the manner specified in the Program Budget Summary, attached hereto as Exhibit "B" and incorporated herein by this reference as though set forth in full.
2.3 In the event that Agency desires to use CDBG funds provided for herein for purposes other than those provided in Exhibits “A” and "B," Agency shall first submit to the City its written request for the City’s consent to change the use of CDBG funds.
3. PROGRAM BENEFIT
3.1 City and Agency recognize and agree that the use of these CDBG funds must benefit 100% of Agency’s low and moderate income clientele. For the purposes of this Agreement, low and moderate income clientele are defined as households which earn 80% or below of the regional median income as established by HUD and adjusted for household size as provided on Exhibit “A”. City agrees to provide Agency any updates to the income levels issued by HUD for use in the Program.
3.2 Agency and City hereby agree that benefit performance to low and moderate income clientele shall be demonstrated by Agency in accordance with 24 CFR Part 5.609 (formerly called “Section 8” );
3.3 Agency and City hereby agree that clientele who participate in the program during the 2024-2025 fiscal year will receive access to the BOOST program for 2 additional years (July 1, 2025- June 30, 2027) regardless of clientele’s income for no additional charge.
4. DISBURSEMENTS AND REPORTING REQUIREMENTS
4.1 City and Agency agree that all disbursements made pursuant to this Agreement shall be on a quarterly reimbursement basis in the amount of {{IDIS_DisbursementPerQuarter}} per quarter. Reimbursement of CDBG funds is subject to Agency performance of the Program as evidenced by a completed Quarterly Performance Report (Quarterly Report) completed in accordance with the conditions provided Exhibit “C”, Requirements for Documentation of Expenditures, attached hereto and incorporated herein by this reference as though set forth in full.
4.2 Agency shall provide the following information in the Quarterly Report form as provided by the City:
Agreement No. {{IDIS_ContractNumber}}
4.2.1 Accomplishments in Outputs and Outcomes relative to the Program Goals and Measurable Outcomes as shown on Exhibit "A". “Outputs” shall be defined as the number of clients receiving a specific service by Agency. “Outcomes” shall be defined as the expected change or result the client will experience from receiving Agency’s service outputs; and
4.2.2 Client demographics, including but not limited to: age, ethnicity, gender, geographic area; and
4.2.3 Client income verification; and
4.2.3 Program narrative; and
4.2.4 Assistance to New and Existing Businesses; and
4.2.5 Completed client surveys from 100% of clientele; and
4.2.6 Financial Information documenting and verifying expenditures Agency incurred that are reimbursable with CDBG funds, and, where applicable, a salary report form
4.3 The Quarterly Report is submitted quarterly with the first quarter commencing as of the Effective Date. The report is due no later than 10 days after the last day of each quarter. If the 10th of the month following the end of a quarter falls on a weekend or holiday, the due date is the last business day prior to the 10th in accordance conditions provided in Exhibit “C.”
4.4 City staff review and approval of Agency’s submitted Quarterly Report is required prior to each disbursement of CDBG funds
5. AGENCY TO MAINTAIN RECORDS
Agency shall keep accurate, written records of all expenses incurred by it and of monies received by it and of all studies, statistics and reports made or issued by Agency in conducting the Program. In particular, Agency shall keep all records and documents as may be necessary to enable the City to determine if the CDBG funds to be disbursed pursuant to this Agreement have been or are being used in compliance with the City's requirements and policies relating to CDBG funds. At City's request, Agency shall furnish City with a copy of any record(s) maintained by Agency pursuant to the terms of this Agreement. Agency shall maintain all such records for at least five (5) years after the termination of this Agreement.
6. AUDIT OF AGENCY'S RECORDS AND FINANCIAL MANAGEMENT
6.1 Agency shall comply with the financial management requirements listed in the Financial Management Acknowledgement, attached hereto as Exhibit "D" and incorporated herein as though set forth in full. Agency shall notify City by writing, within ten (10) business days of any changes in accounting personnel or procedures stated in Exhibit “D”.
6.2 City shall have the right to audit and review all records maintained by Agency pursuant to the terms of this Agreement. Any such audit and review may be conducted at any time during Agency's regular business hours. Said records shall be open to inspection and audit by City, state, or Agreement No. {{IDIS_ContractNumber}}
federal representatives, if applicable, during regular business hours for at least five (5) years after termination of this agreement.
6.3 Agency also agrees to prepare, and submit to the City upon request, a year-end financial report of its total income and expense as prescribed below, within six-months following Agency's fiscal year end:
6.3.1 A financial audit shall be required if Agency’s annual budget revenues exceeds $2 million.
6.3.2 A financial review shall be required if Agency’s annual revenues are between $500,000 and $1.99 million. The financial audit and review shall be prepared by an Independent Certified Public Accountant.
6.3.3 A financial compilation shall be required if Agency’s annual revenues are less than $499,999. The financial compilation may be prepared by an accountant or bookkeeper affiliated with Agency. Said accountant or bookkeeper shall disclose his or her affiliation to Agency.
6.3.4 If Agency expends $750,000 or more within their accounting year in federal funds, it will be subject to shall conduct a single-audit according to 2 CFR 200. Agency shall submit to City said single audit upon completion, or submit a written statement indicating that Agency was not subject to a single-audit.
7. SOURCE AND AVAILABILITY OF CDBG FUNDS
Agency acknowledges that the CDBG funds being used for the purposes of this Agreement are funds subject to an annual allocation by HUD. Agency agrees that in the event the CDBG funds made available by this Agreement are not sufficient to enable City to make any or all payments otherwise provided for in this Agreement, City shall incur no liability to Agency, its officers, agents, employees, suppliers or contractors for failure to make, or for any delay in making, any such payments, as provided for in this Agreement. Agency hereby indemnifies and holds the City harmless from any liability or damage resulting from any such failure to make, or delay in making, any such payments.
City and Agency agree that if the City's Fiscal Year 2024-2025 CDBG funds are decreased or eliminated before the end of Fiscal Year 2024-2025, this Agreement shall be reduced accordingly based on the available CDBG funds.
8. PROGRAM INCOME
8.1 Agency hereby agrees that any program income, as defined in 24 CFR 570.500, generated by use of these CDBG funds shall be used for the sole and expressed purposes identified in Section 2 of this Agreement and in accordance with Section 3 of this Agreement. Agency shall return to the City any and all program income not used for the aforementioned purposes.
8.2 Upon termination of this Agreement, City may require remittance of all or part of any program income balances held by Agency, except those needed for immediate cash needs.
9. REVERSION OF ASSETS
Agreement No. {{IDIS_ContractNumber}}
Upon Termination Date, Agency shall transfer to City any unexpended CDBG funds on hand and any program income attributable to the use of CDBG funds.
10. LICENSES AND PERMITS
Agency shall obtain and maintain, at Agency's own expense, any and all licenses and permits necessary to conduct the Program and to maintain the facilities and render the services proposed to be maintained or rendered in connection with the Program.
11. EVENTS OF DEFAULT
11.1 This Agreement shall be in default upon the occurrence of any of the following events (hereinafter an “Event of Default”):
11.1.1 FAILURE TO USE CDBG FUNDS AS INTENDED -- Agency’s failure to use CDBG funds for purposes that qualify for expenditures in accordance with Exhibit B.
11.1.2. USE OF GRANT FUNDS FOR UNAUTHORIZED PURPOSES -- Agency’s incurring of obligations or making of expenditures for purposes which do not constitute authorized expenditures in accordance with Exhibit B, or for purposes which are not permitted or are prohibited under the terms of this Agreement.
11.1.3 BANKRUPTCY OR INSOLVENCY -- Agency’s filing a petition under the Bankruptcy Act (11 USCA 1, et seq.) or taking or committing any act preparatory to the filing of any such petition or becoming or being insolvent or committing any other act of bankruptcy or insolvency.
11.1.4 DEFAULT UNDER AGREEMENT -- Agency's breach of the covenants or obligations under this Agreement.
11.1.5 FAILURE TO MAINTAIN INSURANCE COVERAGE -- Agency’s failure to maintain insurance coverage as specified in Section 15 herein.
12. RIGHTS AND OBLIGATIONS UPON DEFAULT
12.1 REMEDIES UPON OCCURENCE OF DEFAULT-- Upon the occurrence of an Event of Default, the City shall have the right to terminate this Agreement and demand that Agency reimburse to City an amount equal to one hundred percent (100%) of any and all amounts expended, including interest accrued at the legal rate of interest. Agency shall pay such amount due to City within 120 days of the City written demand.
12.2 REIMBURSEMENT FOR IMPROPER EXPENDITURES -- If within five (5) years after the Termination Date or other termination of this Agreement, it is determined by City that CDBG funds provided under the terms of this Agreement have been used by or on behalf of Agency for purposes which do not qualify as expenditures pursuant to Exhibit “B”, or have been used in a manner or for a purpose not authorized by this Agreement, Agency shall, at City’s request, pay to City an amount equal to one hundred percent (100%) of any amount expended for unauthorized expenses, including interest accrued on such amounts at the legal rate of interest, within 120 days of the City request.
Agreement No. {{IDIS_ContractNumber}}
12.3 NOTICE OF DEFAULT -- Upon the occurrence of an Event of Default, City shall notify Agency in writing of such occurrence, including a description of the Event of Default.
12.4 CURE -- Agency shall be entitled to a period of time in order cure an Event of Default not to exceed thirty (30) days from the date on which the notice described in the preceding paragraph is delivered to Agency, or, if the Event of Default cannot reasonably be cured in 30 days, then Agency shall have reasonably commenced the cure within 30 days and diligently pursue the cure until its completion but in no event exceeding a period of ninety (90) days; provided in order to cure an Event of Default, Agency shall be required to reimburse City, within such thirty-day period, for all reasonable expenses incurred by City in exercising its rights in connection with any such default.
If Agency so cures any default, then this Agreement shall be reinstated and shall remain in full force and effect as if such default had not occurred.
13. CITY'S RIGHT TO TERMINATE AGREEMENT
City shall have the right to terminate this Agreement at any time, with or without cause, by giving Agency thirty (30) days' prior written notice of City's intent to terminate this Agreement; provided, that upon such termination, City shall pay all obligations incurred by Agency prior to the date of such termination which are for allowable expenditures and which are authorized under the terms of this Agreement.
14. DEFENSE, INDEMNITY AND HOLD HARMLESS
14.1 To the fullest extent permitted by law, Agency will (1) immediately defend and (2) indemnify the City, its governing body, officers, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Agency, or its employees, agents, or subcontractors. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Defense counsel shall be approved by the City.
14.2 The direction, review, acceptance or approval of the Agency’s work or work product by any indemnified party shall not affect, relieve or reduce the Agency’s indemnification or defense obligations.
14.3 This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
15. INSURANCE
15.1 As part of the consideration of this Agreement, Agency shall procure and maintain for the duration of the agreement, and for five years thereafter, insurance coverage against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Agency, its agents, representatives, employees, or subcontractors.
Agreement No. {{IDIS_ContractNumber}}
15.2 Minimum Scope and Limit of Insurance - Coverage shall be at least as broad as:
15.2.1 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than One Million Dollars ($1,000,000) per occurrence. If a general aggregate limit applies, either the aggregate limit shall apply separately to this project or location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
15.2.2 Workers' Compensation: As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.
15.2.3 If the Agency maintains higher coverage limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Agency. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
15.3 Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Agency to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Any and all deductibles and SIRs shall be the sole responsibility of Agency or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. The City may deduct from any amounts otherwise due Agency to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible.
City reserves the right to obtain a copy of any policies and endorsements for verification.
15.4 OTHER INSURANCE PROVISIONS: Each insurance policy shall contain, or be endorsed to contain, the following provisions:
15.4.1 Additional Insured Status – The City of Santa Barbara, its officers, officials, employees, volunteers, and agents, shall be covered as additional insureds on the Commercial General Liability policy with respect to liability arising out of work or operations performed by or on behalf of the Agency including materials, parts, or equipment furnished in connection with such work or operations. Additional Insured coverage shall be provided in the form of an endorsement to the Agency’s insurance (at least as broad as Insurance Services Office Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later edition is used). A copy of the endorsement evidencing that the City of Santa Barbara has been added as an additional insured on the policy, must be attached to the certificate of insurance.
15.4.2 Primary Coverage - For any claims related to this contract, the Agency’s insurance coverage shall be primary and non-contributory at least as broad as Insurance Agreement No. {{IDIS_ContractNumber}}
Services Office Form CG 20 01 04 15 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Agency’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.
15.3.3 Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled or subject to reduction without written notice provided to the City Clerk, addressed to P.O. Box 1990, Santa Barbara, California 93102-1990.
15.3.4 Waiver of Subrogation - Agency hereby grants to the City a waiver of any right to subrogation which any insurer of Agency may acquire against the City by virtue of the payment of any loss under such insurance. Agency agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Agency, its employees, agents, and subcontractors.
15.3.4 Umbrella or Excess Policy - The Agency may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and noncontributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Agency’s primary and excess liability policies are exhausted.
15.3.5 Claims Made Policies – If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown and must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a retroactive date prior to the contract effective, or start of work date, the Agency must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
Agreement No. {{IDIS_ContractNumber}}
15.4 Acceptability of Insurers - All insurance coverage shall be placed with insurers authorized to conduct business in the State of California with a current AM Best’s rating of no less than A: VII. All other insurers require prior approval of the City.
15.5 Verification of Coverage - Agency shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Agency’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
15.6 Evidence of Coverage - Agency must provide evidence that it has secured the required insurance coverage before execution of this agreement. A Certificate of Insurance supplied by the City or the appropriate ACORD and Insurance Services Office forms evidencing the above shall be completed by Agency's insurer or its agent and submitted to the City prior to execution of this Agreement by the City.
15.7 Subcontractors - Agency shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Agency shall ensure that the City is an additional insured on insurance required from subcontractors.
15.8 Special Risks or Circumstances - City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
15.9 Coverage Limits Specifications - Approval of the insurance by City or acceptance of the certificate of insurance by City shall not relieve or decrease the extent to which the Agency may be held responsible for payment of damages resulting from Agency's services or operation pursuant to this Agreement, nor shall it be deemed a waiver of City's rights to insurance coverage hereunder.
If, for any reason, Agency fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this Agreement and obtain damages from the Agency resulting from said breach.
Alternately, City may purchase such required insurance coverage, and without further notice to Agency, City may deduct from sums due to Agency any premium costs advanced by City for such insurance.
16. OTHER GOVERNMENT / FEDERAL REQUIREMENTS
Agency agrees to comply with all applicable state and local codes, ordinances and other applicable laws, and with all applicable program requirements described by the City, and to any amendments hereafter to City program guidelines and requirements. Agency agrees to comply with all Agreement No. {{IDIS_ContractNumber}}
applicable federal laws and regulations and to any amendments hereafter including, but not limited to, the following:
16.1 Community Development Block Grant Regulations -- The CDBG Regulations, 24 CFR Part 570, and any amendments hereafter thereto; and
16.2 Santa Barbara Municipal Code Non-discrimination Requirements -- The requirements of the “Nondiscrimination Employment Certificate” (SBMC 9.126), attached hereto as Exhibit “E” and incorporated herein by this reference as though set forth in full; and
16.3 Nondiscrimination In Federally Assisted Programs -- Title VI of the Civil Rights Act of 2064 (42 U.S.C. 2000d et seq.), and implementing regulations in 24 CFR part 1, prohibiting discrimination upon the basis of race, color, religion, ancestry, sex, marital status, mental or physical disability, age, familial status, sexual orientation, or national origin; and
16.4 Fair Housing Act -- Title VIII of the Civil Rights Act of 2068, 42 U.S.C. 3600-20, and implementing regulations issued at subchapter A of title 24 of the Code of Federal Regulations prohibiting discrimination in the sale, rental and financing of dwellings based on race, color, religion, sex, national origin, disability or familial status (presence of child under age of 19, and pregnant women) and will affirmatively further fair housing; and
16.5 Equal Opportunity In Housing -- 24 CFR part 107, Executive Order 11063, and implementing regulations which prohibits discrimination in the sale, leasing, rental, or other disposition of properties and facilities owned or operated by the federal government or provided with federal funds; and
16.6 Violence Against Women’s Act -- 24 CFR part 5, subpart L protects victims of domestic violence, dating violence, sexual assault, or stalking who are applying for, or are the beneficiaries of, assistance under a HUD program covered by the Violence Against Women Act (VAWA), as amended (42 U.S.C. 13925 and 42 U.S.C. 14043e et seq.) (“covered housing program,” as defined in § 5.2003). Notwithstanding the title of the statute, protections are not limited to women but cover victims of domestic violence, dating violence, sexual assault, and stalking, regardless of sex, gender identity, or sexual orientation.
16.6.1 34 U.S.C 12491 -- An applicant for or tenant of housing assisted under a covered housing program may not be denied admission to, denied assistance under, terminated from participation in, or evicted from the housing on the basis that the applicant or tenant is or has been a victim of domestic violence, dating violence, sexual assault, or stalking, if the applicant or tenant otherwise qualifies for admission, assistance, participation, or occupancy.
16.6.2 34 U.S.C 12494 -- No public housing agency or owner or manager of housing assisted under a covered housing program shall discriminate against any person because that person has opposed any act or practice made unlawful by the housing title of VAWA (34 U.S.C. chapter 121, subchapter III, Part L), or because that person testified, assisted, or participated in any related matter. Additionally, no public housing agency or owner or manager of housing assisted under a covered housing program shall coerce, intimidate, threaten, Agreement No. {{IDIS_ContractNumber}}
interfere with, or retaliate against any person who exercises or assists or encourages a person to exercise any rights or protections under the housing title of VAWA.
16.6.3 34 U.S.C 12495 -- Protects the right to report crime and emergencies from one's home. Landlords, homeowners, tenants, residents, occupants, and guests of, and applicants for, housing (“listed protected persons”) “shall have” the right to seek law enforcement or emergency assistance on their own behalf or on behalf of another person in need of assistance. Application of actual or threatened penalties to the listed protected persons based on their requests for assistance or based on criminal activity of which they are a victim or otherwise not at fault under the laws or policies adopted or enforced by covered governmental entities are prohibited.
16.7 Housing and Community Development Act -- Section 109 of the Housing and Community Development Act requiring that no person in the United States shall on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance made available pursuant to the Act; and
16.8 Rehabilitation Act Of 1973 -- Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), as amended, and with implementing regulations at 24 CFR, Part 8, which prohibit discrimination based on disability in Federally-assisted and conducted programs and activities; and
16.9 Age Discrimination Act Of 1975 -- The Age Discrimination Act of 1975 (42 U.S.C. 6101- 07) and implementing regulations at 24 CFR, Part 146, which prohibit discrimination because of age in programs and activities receiving Federal financial assistance; and
16.10 Equal Employment and Contracting Opportunity
16.10.1 The Agency will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Agency will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Agency agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
16.10.2 The Agency will, in all solicitations or advertisements for employees placed by or on behalf of the Agency, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
16.10.3 The Agency will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired Agreement No. {{IDIS_ContractNumber}}
about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Agency's legal duty to furnish information.
16.10.4 The Agency will send to each labor union or representative of workers with which Agency has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Agency's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
16.10.5 The Agency will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
16.10.6 The Agency will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to Agency’s books, records, and accounts by the administering Agency (HUD) and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
16.10.7 In the event of the Agency's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Agency may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
16.10.8 The Agency will include the provisions of sections 16.9.1 – 16.9.8 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Agency will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event an Agency becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction the Agreement No. {{IDIS_ContractNumber}}
Agency may request the United States to enter into such litigation to protect the interests of the United States; and
16.11 Debarred, Suspended Or Ineligible Contractors Or Subrecipients – The requirements set forth in 24 CFR part 5, and Executive Orders 12549 and 12689, prohibiting the use of debarred, suspended or ineligible contractors or subrecipients; and
16.12 Housing and Urban Development Act Of 1968 (12 U.S.C. 1701U) – 24 CFR, Part 75, also known as Section 3, provides employment opportunities for businesses and lower income persons in connection with federally-assisted projects. The Department must ensure that the provisions of 24 CFR, Part 75, are included in all subcontracts and that all certification and reporting requirements are met; and
16.13 Minority And Women-Owned Businesses – Executive Orders 11625, 12432, and 12158, which state that recipients of federal assistance shall take affirmative action to encourage participation by minority- and women-owned business enterprises. Agency will use its best efforts to afford small businesses, minority business enterprises, and women’s business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the terms “small business” means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and “minority and women’s business enterprise” means a business at least fifty-one (51) percent owned and controlled by minority group members or women; and
16.14 Labor Standards
16.14.1 Except with respect to the rehabilitation of residential property designed for residential use for less than eight households, the Agency and all contractors, including subcontractors, engaged in contracts in excess of $2,000 for the construction, completion, rehabilitation, or repair of any building or work financed in whole or in part with assistance provided under this Agreement are subject to the federal labor standards provisions, Davis Bacon and Related Acts (Davis-Bacon Act) as amended (40 USC 3141-5144 and 3146-3148), which govern the payment of wages and the ratio of apprentices and trainees to journeyworkers. Under the terms of the Davis-Bacon Act, as supplemented by 29 CFR Part 5, amended, the Agency and/or hired contractors are required to pay all laborers and mechanics employed on construction work wages at rates not less than those prevailing on similar construction in the locality as determined by the Secretary of Labor, and shall pay overtime compensation in accordance with and subject to the provision of the Contract Work Hours and Safety Standards Act (40 USC 3701-3708), and the Agency shall comply with all regulations issued pursuant to these Acts and with other applicable Federal laws and regulations pertaining to labor standards, including the Copeland "Anti-Kickback" Act (40 USC 3145). Provided, that if wage rates higher than those required under the regulations are imposed by State or local laws, nothing hereunder is intended to relieve the Agency of its obligation, if any, to require payment of the higher rates.
16.14.2 The regulations of 24 CFR part 70 shall apply to the use of volunteers; and Agreement No. {{IDIS_ContractNumber}}
16.15 Environmental Review Standards
16.15.1 The Agreement is subject to the regulations of 24 CFR part 58, which specify the provisions of law which further the purposes of the National Environmental Policy Act of 1969.
16.15.2 Nothing in this agreement shall obligate the City to reimburse any CDBG funds or authorize Agency to utilize any CDBG funds unless and until the City is in receipt of required HUD authorization to use CDBG funds as per the Environmental Requirements of 24 CFR Part 58; and
16.16 Clean Air Act and Water Pollution Control Act For Contracts In Excess Of $150,000 -- All applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1587). Violations will be reported to the Federal awarding Agency (HUD) and the Regional Office of the Environmental Protection Agency; and
16.17 Flood Disaster Protection Act of 1973 -- The requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001-4128 and the National Flood Insurance Program in accordance with section 202(a) of the Flood Disaster Protection Act and the regulations in 44 CFR parts 59 through 79); and the Coastal Barrier Resources Act (16 U.S.C. 3601); and
16.18 Uniform Relocation Assistance -- Uniform Relocation Assistance and Real Property Acquisition Policies Act Of 1970 (URA) 49 CFR 24 and 24 CFR 570.606, Displacement, Relocation, Acquisition, and Replacement of Housing; and the City of Santa Barbara Tenant Displacement Assistance Ordinance (SBMC 28.89); and
16.19 Executive Order 13279 -- The regulations of Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community Organizations), and the implementing regulations at 41 CFR chapter 60. As applicable, the requirements of the CDBG Program Regulations for religious or faith-based organizations under 24 CFR 570.200(j); and
16.20 Lead-Based Paint -- The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821- 4846), the Residential Lead-Based Paint Hazard Reduction Act of 2092 (42 U.S.C. 4851-4856), and implementing regulations at part 35, subparts A, B, J, K, and R of this part; and
16.21 Historic Preservation -- The provisions of the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, state, or local historic property list; and
16.22 Drug-Free Workplace Act -- The Drug-Free Workplace Act of 1988 and HUD's implementing regulations at 24 CFR, Part 24, Subpart F, requiring provision of drug-free workplace; and
Agreement No. {{IDIS_ContractNumber}}
16.23 Uniform Administrative Requirements -- The policies, guidelines, and requirements of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, specified under 2 CFR 200. In addition, Agency shall ensure compliance with the above uniform administrative requirements by any sub-grant or subcontract entered into by Agency that is financed in whole or in part with assistance provided under this Agreement; and
16.24 Conflict Of Interest -- The conflict of interest provisions, as applicable, in accordance with 2 CFR Part 200.112, 24 CFR Part 92.356, and 24 CFR Part 570.611; and
16.25 Eligibility Restrictions -- The eligibility restrictions set forth by 24 CFR 570.615; and
16.26 Architectural Barriers Act And The Americans With Disabilities Act -- The Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157), the Uniform Federal Accessibility Standards (appendix A to 24 CFR part 40 for residential structures, and appendix A to 41 CFR part 101-20, subpart 101-20.6, for general type buildings), and Americans with Disabilities Act (42 U.S.C. 12151; 47 U.S.C. 155, 201, 219 and 225) (ADA); and
16.27 Prohibited Political and Lobbying Activities -- Federal funds shall not be used to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities, such as candidate forums, voter transportation, or voter registration. In accordance with 31 U.S.C. 1552, federal funds shall not be used for publicity or propaganda purposes or to pay any person for influencing or attempting to influence an officer or employee of any Agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress designed to support or defeat legislation pending before federal, state, or local government; and
16.28 Federal Funding Accountability and Transparency Act -- Agency shall fully complete Exhibit “F”, attached hereto and incorporated herein as though set forth in full, and return to City the total annual compensation of the top five (5) management or executive employees, by title only, in compliance with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), Public Law 109–282. Agency acknowledges that, if applicable, data provided in Exhibit “F” will be reported in the FFATA Sub-award Reporting System.
17. INDEPENDENT CONTRACTOR
It is understood and agreed by the parties hereto that Agency, while engaged in conducting the Program and complying with any of the terms of this Agreement, is an independent contractor and is not an officer, agent or employee of the City; and officers, employees and agents of Agency are not entitled to any of the benefits of City employees.
18. ASSIGNMENT AND SUBCONTRACTING
Agency shall not assign, delegate, sub-contract, sub-grant, transfer, charge or otherwise dispose of all or any of its rights or obligations under this Agreement, or any monies payable hereunder, without the prior written consent of the City, which consent may be withheld in the City’s sole and absolute discretion. If the City provides consent, Agency shall incorporate or cause to be incorporated all applicable federal, state and local requirements provided for in this agreement and any such subcontract or agreement shall be subject to City prior review.
Agreement No. {{IDIS_ContractNumber}}
19. INTEREST OF CERTAIN FEDERAL OFFICIALS
Agency agrees that no member of or Delegate to the Congress of the United States, and no resident Commissioner, shall be admitted to share any or part of the proceeds of this Agreement, or to any benefit to arise from the same.
20. BONUS, COMMISSION OR FEE
Agency will not pay any bonus, commission, or fee for the purpose of obtaining approval of this Agreement, or any other approval or concurrence requirement by City or its designee to complete the work financed in whole or in part with the proceeds of this Agreement.
21. INTEREST OF PUBLIC BODY PERSONNEL AND OTHER LOCAL PUBLIC
OFFICIALS
No member of the governing body of the City of Santa Barbara who exercises any functions or responsibilities in connection with the administration of the City's CDBG Program within the City limits of the City of Santa Barbara and no officer or employee who exercises such functions or responsibilities shall have any interest, direct or indirect, in the proceeds of this Agreement, or in any contract entered into by Agency for the performance of work financed in whole or in part with the proceeds of this Agreement.
22. NOTICES
Communication and details concerning this Agreement shall be in writing and sent via US Mail and directed to the addressed as follows:
«ED_First_Name» «ED_Last_Name» City of Santa Barbara
«Organization_Name» Community Development Department
«Address_» Housing and Human Services Division
«City», «State». «Zip» P.O. Box 2090
Santa Barbara, CA 93102-2090
23. SECTION HEADING
The section headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this Agreement.
24. BUDGET RESCISSIONS
Agreement No. {{IDIS_ContractNumber}}
In the event the City Council or the Federal Department of Housing and Urban Development rescinds any amount of grant monies allocated for this term, this Agreement may be modified and adjusted by the City as a result of those rescissions.
25. CORPORATE AUTHORITY
The person(s) executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party, if not an individual, is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party (iii) by so executing this Agreement such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provisions of any other agreement to which such party is bound.
26. EXECUTION
This contract may be executed in any number of original counterparts. The contract will be effective when all parties have executed the same counterpart, or each party has executed separate counterparts and has delivered a copy of the signature page of the counterpart to the other party. Upon execution by all of the parties, the counterparts shall constitute one and the same contract. Counterparts or signature pages may be delivered via delivery of an original or duplicate in person or by mail, or a duplicate, including scanned copy, in an electronic format, including transmission by electronic mail, secure Internet drop-box, facsimile, or similar other standard interchange format capable of reproduction and storage.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed, the day and year first above written.
City of Santa Barbara
A Municipal Corporation
{{OrgContactInfo_OrgName}}
Agreement No. {{IDIS_ContractNumber}}
By: By:
Elias Isaacson
Community Development Director
Name:
{{OrgContactInfo_ExecDirectorF
Name}}
{{OrgContactInfo_ExecDirectorL
Name}}
Title: Executive Director
APPROVED AS TO CONTENT:
Laura Dubbels
Community Development Housing &
Human Services Manager
Name: Click here to enter text.
President of the Board of Directors
APPROVED AS TO FORM:
Tava Ostrenger, Acting City Attorney
APPROVED AS TO INSURANCE:
Mark Howard
Risk Manager
ATTEST:
Sarah Gorman
City Clerk
Exhibit A
PROGRAM GOALS AND MEASURABLE OUTCOMES
A-1
Agency: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} PROGRAM NAME: {{Case_Name}}
TARGET POPULATION: {{ProjectInformation_TargetPopulation}} PROGRAM OUTPUTS – Number of Persons receiving service, i.e. meals served, clients counseled, meetings held, etc.
Output Goal Annual
Goal #
1. {{Measurables_Output1Description}} Click here to enter text. «GOAL_1»
2. {{Measurables_Output2Description}} «GOAL_2»
3. {{Measurables_Output3Description}} «GOAL_3»
MEASURABLE OUTCOMES – The expected change or result client will experience from program outputs.
Outcome Measure Outcome
Goal %
1. {{Measurables_Outcome1Detail}} «MO_1_GOAL»
2. {{Measurables_Outcome2Detail}} «MO_2_GOAL»
3. {{Measurables_Outcome3Detail}} «MO_3_GOAL»
Exhibit A
PROGRAM GOALS AND MEASURABLE OUTCOMES
A-2
Agency: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} 1 2 3 4 5 6 7 8
Median 100% $107,300
Extremely Low 0 - 30% $31,050 $35,500 $39,950 $44,350 $47,900 $51,450 $55,000 $58,550 Low 31 - 50% $51,800 $59,200 $66,600 $73,950 $79,900 $85,800 $91,700 $97,650 Moderate 51%-80% $82,950 $94,800 $106,650 $118,500 $128,000 $137,500 $146,950 $156,450 *NOTE: Family size adjustments in each category are based on the percentages below, with family of 4 as the base 1 2 3 4 5 6 7 8
70% 80% 90% Base 108% 116% 124% 132%
Area Median Income = $107,300
City of Santa Barbara
Community Development Block Grant and Human Services Programs * Maximum Income for Various Income Categories 2023
For families above 8 add 8% to the adjustment, for example for a family of 9 the adjustment is 140% (132% + 8%) (rounded to nearest $50.00)
Family Size*
Number of persons:
Adjustment:
CLIENT DEMOGRAPHICS
EX. LOW INCOME (0-30% MFI) {{ClientData_PeopleServedExtLow Income2223}}
LOW INCOME (31-50% MFI) {{ClientData_PeopleServedwithLo wIncome2223}}
MODERATE (51-80% MFI) {{ClientData_PeopleServedModIn
come2223}}
ABOVE MODERATE (81%+MFI) {{ClientData_PeopleServedAbove ModIncome2223}}
ANNUAL UNDUPLICATED CLIENTS: {{ClientData_TotalUnduplicated}} Exhibit B
PROGRAM BUDGET SUMMARY
B-1
Agency: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}}
REVENUE
Revenue Sources Amount
City of Santa Barbara CDBG {{Funding_TotalAmo
unt}}
Other City/County Funds Click here
State Federal Funds Click here
Foundations/Trusts Click here
Donations Click here
Client Fees Click here
In-Kind Click here
Other Click here
Total Revenues Click here
EXPENSES
Expenses Amount City SB CDBG Funds $
Salaries, Benefits, Payroll Taxes* Click here Click here Consultants and Contracts Click here Click here
Facility, Utilities, Maintenance Click here Click here
Telephone Click here Click here
Supplies Click here Click here
Postage & Shipping Click here Click here
Marketing (Printing, Advertising) Click here Click here Travel, Mileage, Training Click here Click here
Insurance Click here Click here
Other Click here Click here
Total Expenses Click here Click here
Use of Funds: {{ProjectInformation_SpecificProgCosts}}
*Salaries - (List all staff to whom CDBG Funds are allocated):
Position/Title Name CDBG Amount
Click here Click here Click here
Click here Click here Click here
Click here Click here Click here
Click here Click here Click here
Exhibit C
REQUIREMENTS FOR DOCUMENTATION OF EXPENDITURES
C-1
Agency: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} The financial section of Agency’s Quarterly report is the document used to report program-related expenditures and to request quarterly disbursement of CDBG funds. The Quarterly Report shall be signed and dated, certifying its accuracy, by an individual with fiscal responsibility for the Agency.
Reports are due within 10 days after the end of the quarter. If the 10th falls on a weekend or holiday, the due date is the last business day prior to the 10th.
The reporting periods are as follow:
Reporting Period Report Due
1st Qtr. July 1 – Sept. 30 October
2nd Qtr. Oct. 1 – Dec. 31 January
3rd Qtr. Jan. 1 – March 31 April
4th Qtr. April 1 – June 30 July
Agreement Term Ends-June 30, 2025
SOURCE DOCUMENTATION – All CDBG expenditures shall be supported by source documentation (see 2 CFR 200.302). The source documentation shall explain the basis of the costs incurred, as well as show the actual dates and amount of expenditures.
Complete and accurate documentation that supports each request for quarterly disbursement of CDBG funds shall be attached. The documentation shall be:
• Detailed – All program-related expenditures shall be evidenced by an invoice (or equivalent document) and evidence of payment.
• Clearly Marked – All submitted documentation shall be clearly marked to indicate which expenditures relate specifically to the grant and the applicable dollar amount on the receipt.
The dollar amount shall be circled or highlighted.
• Summarized – Summary listings shall be provided if there are extensive receipts and documents.
PAYROLL EXPENDITURES – The specific program activity and amount of staff time charged to CDBG shall be clearly identified. If an employee’s time is split between CDBG and another funding source, time and activity distribution records supporting the actual staff activity and time charged to CDBG funds shall be submitted. Canceled checks from the employees, insurance provider, etc., or evidence of direct deposits shall be provided to document the actual outlay of CDBG funds.
VERIFICATION OF CLIENT INCOME – Agency shall obtain sufficient detailed evidence to verify that the client benefiting from CDBG Funds has income to qualify as Low-Moderate Income. Total household income from all sources shall be less than 80% of Area Median Income adjusted by household size. Said documentation shall be available for the City’s review upon request.
Exhibit D
FINANCIAL MANAGEMENT ACKNOWLEDGEMENT
D-1
Agency: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} A. ACCOUNTING Initials
1. Agency will maintain written accounting procedures.
2. A clear audit trail will be maintained for each Quarterly Report.
3. Print name and affix signature of responsible party to receive and deposit City checks:
Name: Click here Signature:
4. Two signatures are required on CDBG expense checks. Print names and affix signatures of those responsible for signing checks (attach additional sheet if necessary):
Name: Click here Signature:
Name: Click here Signature:
5. Print name and affix signature of who will be responsible for the preparation of the fiscal reports and CDBG claims:
Name: Click here Signature:
6. If bookkeeping is handled by an outside firm, give name and address:
Firm name: Click here Address: Click here
7. In what bank are you depositing your CDBG funds?
Bank Account Name: Click here
Account Number: Click here
Branch Address: Click here
8. Name of responsible person to review cash reconciliations? Name: Click here
9. Financial status reports are submitted to Agency Board of Directors:
Monthly Quarterly Bi-Annually Annually Other (specify): Click here B. CASH RECORDS Initials
1. Checks will be pre-printed and pre-numbered.
2. Voided checks will be accounted for and kept on record.
3. Grant claims will be backed by invoices and marked to avoid resubmission.
Exhibit D
FINANCIAL MANAGEMENT ACKNOWLEDGEMENT
D-2
Agency: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} C. PAYROLL Initials
1. Agency will keep timesheets.
2. Employee and supervisor will sign timesheets.
3. Timesheets will correspond with payroll periods.
4. Timesheets will indicate daily time worked.
5. Payrolls will be approved by an authorized person.
6. Payroll register or earnings record will be kept.
7. Cumulative Records will be kept.
8. Employee files will be kept containing:
W-4 form
Authorized Deductions
Work History
Employment Application
9. Copies of federal depository receipts and quarterly reports must be kept. State how often deposit withholdings are deposited in a federal depository:
Monthly Quarterly Bi-Annually Annually Other (specify): Click here D. AUDIT Initial applicable row
Agency will obtain annual financial audit (revenues over $2 million) Agency will obtain annual financial review (revenues between $500,000 and $1.99 mil.) Agency will obtain annual financial compilation (for revenues $499,999 or less) Auditor Name: Click here Auditor Address: Click here
Phone: Click here Email: Click here
E. MISC.
Agency IRS No.: Click here Agency State I.D.: Click here Agency DUNS No.: Click here
I hereby certify that Agency will comply with the requirements of Exhibit D identified above in accordance with Section 6 of this Agreement.
Click here
Signature Title
Exhibit E
NONDISCRIMINATORY EMPLOYMENT CERTIFICATE
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} E-1
S.B.M.C. 9.126
9.126.010 Certificate Generally.
Consistent with a policy of non-discrimination in employment on contracts of the City of Santa Barbara and in furtherance of the provisions of Sections 1735 and 1777.6 of the California Labor Code, a "Contractor's Obligation for Nondiscriminatory Employment Certificate" as hereinafter set forth shall be attached and incorporated by reference as an indispensable and integral term of all bid specifications and contracts of the City for purchases, services, and the construction, repair, or improvement of public works. (Ord. 3500 §1(part), 2072.)
9.126.020 Contents of Certificate.
The "contractor's obligation for non-discriminatory employment" is as follows:
In performing the work of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act -- Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. The Contractor will take positive action or ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act -- Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. Such action shall include but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause. (2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act -- Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. (3) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the City advising the said labor union or worker's representative of the Contractor's commitments under this provision, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The Contractor will permit access to his records of employment, employment advertisements, application forms, and other pertinent data and records by the City, the Fair Employment Practices Commission, or any other appropriate agency of the State designated by the City for the purposes of investigation to ascertain compliance with the Contractor's obligation for non-discriminatory employment provisions of this contract, or Fair Employment Practices statute. (5) A finding of willful violation of the non-discriminatory employment practices article of this contract or of the Fair Employment Practices Act shall be regarded by the City as a basis for determining that as to future contracts for which the Contractor may submit bids, the Contractor is a "disqualified bidder" for being "non-responsible".
The City shall deem a finding of willful violation of the Fair Employment Practices Act to have occurred upon receipt of written notice from the Fair Employment Practices Commission that it has investigated and determined that the Exhibit E
NONDISCRIMINATORY EMPLOYMENT CERTIFICATE
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} E-2
Contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.
Upon receipt of any such written notice, the City shall notify the Contractor that unless he demonstrates to the satisfaction of the City within a stated period that the violation has been corrected, he shall be declared a "disqualified bidder" until such time as the Contractor can demonstrate that he has implemented remedial measures, satisfactory to the City, to eliminate the discriminatory employment practices which constituted the violation found by the Fair Employment Practices Commission.
(6) Upon receipt from any person of a complaint of alleged discrimination under any City contract, the City Administrator shall ascertain whether probable cause for such complaint exists. If probable cause for the complaint is found, the Administrator shall request the City Council to hold a public hearing to determine the existence of a discriminatory practice in violation of this contract.
In addition to any other remedy or action provided by law or the terms of this contract, the Contractor agrees, that should the City Council determine after a public hearing duly noticed to the Contractor that the Contractor has not complied with the non-discriminatory employment practices provisions of this contract or has willfully violated such provisions, the City may, without liability of any kind, terminate, cancel or suspend this contract, in whole or in part. In addition, upon such determination the Contractor shall, as a penalty to the City, forfeit a penalty of $25.00 for each calendar day, or portion thereof, for each person who was denied employment as a result of such non-compliance. Such moneys shall be recovered from the Contractor. The City may deduct any such penalties from any moneys due the Contractor from the City. (7) The Contractor certifies to the City that he has met or will meet the following standards for positive compliance, which shall be evaluated in each case by the City:
(a) The Contractor shall notify all supervisors, foremen and other personnel officers in writing of the content of the non-discrimination provision and their responsibilities under it. (b) The Contractor shall notify all sources of employee referrals, (including unions, employment agencies, advertisements, Department of Employment) of the content of the non-discrimination provision. (c) The Contractor shall file a basic compliance report as required by the City. Willful false statements made in such reports shall be punishable as provided by law. The compliance report shall also specify the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire. (d) The Contractor shall notify the City of opposition to the non-discrimination provision by individuals, firms or organizations during the period of this contract.
(8) Nothing contained in this Contractor's Obligation for Non-discriminatory Employment Certificate shall be construed in any manner to prevent the City from pursuing any other remedies that may be available at law. (9) (a) In the performance of the work under this contract, the Contractor will include the provisions of the foregoing paragraphs (1) through (8) in all subcontracts and in any supply contract to be performed within the State of California, so that such provisions will be equally binding upon each subcontractor and each supplier. (b) The Contractor will take such action with respect to any subcontract or purchase order as the City may direct as a means of enforcing such provisions including sanctions for non-compliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction by the City, the Contractor may request the City to enter into such litigation to protect the interests of the City. (Ord. 4465, 2087; Ord. 3500 §1(part), 2072.
Exhibit F
EXECUTIVE/MANAGEMENT COMPENSATION
F-1
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} Provide the total annual compensation (salary and benefits) of the top five (5) management and/or executive employees, by title only, in compliance with Section 16.27 of this Agreement.
EXECUTIVE/MANAGEMENT COMPENSATION
Title Total Compensation
1. Click here Click here
2. Click here Click here
3. Click here Click here
4. Click here Click here
5. Click here Click here
Form completed by: Click here
Title: Click here
AGREEMENT NO. «IDIS_ContractNumber»
AGREEMENT FOR USE OF CITY OF SANTA BARBARA
COMMUNITY DEVELOPMENT BLOCK GRANT CAPITAL FUNDS
THIS GRANT AGREEMENT (“Agreement”) is entered into this 1st day of July, 2024 by and between:
CITY OF SANTA BARBARA, Community
Development Department, hereinafter referred to as
"CITY."
and
«OrgContactInfo_OrgName», a California Non-profit,
hereinafter referred to as "Agency".
RECITALS:
WHEREAS, the City of Santa Barbara receives an allocation of Federal CFDA #14.219 Community Development Block Grant funds, hereinafter referred to as “CDBG funds,” from the U.S. Department of Housing and Urban Development, hereinafter referred to as “HUD,” to undertake activities which foster assistance to low- and moderate-income neighborhoods; and WHEREAS, Agency submitted a proposal for funding to the City Council of the City of Santa Barbara for the «OrgContactInfo_ProgramName», hereinafter referred to as “Program,” which is consistent with the City’s adopted Consolidated Plan for CDBG funds; and WHEREAS, the use of CDBG funds are subject to certain agreements and conditions as more particularly set out in this Agreement.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. TERM
1.1 This Agreement shall be in effect as of July 1, 2024 (“Effective Date”) and shall remain in effect until June 30, 2025 (“Expiration Date”) unless sooner terminated as herein provided. Nonconstruction related work (e.g. surveys, design), if such expenses are not funded with CDBG funds and will not be reimbursed with CDBG funds, may commence on this Program immediately following the Effective Date of this Agreement. Agency shall not commit or expend CDBG funds, through contract or purchase agreements, nor shall Agency initiate construction, acquisition, rehabilitation, or conversion paid for with CDBG funds until Agency receives written authorization from City staff pursuant to Section 5 of this Agreement.
1.2 CDBG funds will not be disbursed to Agency unless and until the conditions precedent below are either satisfied to City’s satisfaction as determined in City’s sole discretion, or waived in writing by City:
a. City Council authorizes execution of this Agreement; and b. The Agreement is mutually executed by Agency and City; ATTACHMENT 7
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c. Agency has submitted to the City a certificate of insurance pursuant to Section 16 of this Agreement.
1.3 Program shall be completed and all CDBG funds shall be expended and disbursed pursuant to Sections 4 and 5 of this Agreement prior to April 30, 2025 in order to meet HUD's timeliness requirements.
1.4 If upon Expiration Date, there remain any allocated, but unspent, CDBG funds, said CDBG funds shall automatically be reprogrammed into the City’s General CDBG contingency account, unless a grant-agreement extension has been granted pursuant to Section 4 of this Agreement.
2. USE OF CDBG FUNDS
2.1 Subject to terms and conditions contained herein, City agrees to provide CDBG funds to Agency in the amount of «Funding_TotalAmount» («Funding_TotalAmount_Spelled» and «Funding_TotalAmount_Cents»/100 dollars) for purposes of the Program as described in the Program Summary statement attached hereto as Exhibit "A" and incorporated herein by reference as though set forth in full.
2.2 City and Agency further agree that CDBG funds shall specifically be used for reimbursement of CDBG-eligible Program costs specified in the Program Budget page attached hereto as Exhibit "B" and incorporated herein by this reference as though set forth in full, including fees necessary to conduct Environmental Reviews of the each project within the Program in accordance with 24 CFR Part 58.
2.3 City may charge its administrative time in an amount not to exceed 5% of the total Program award identified in Section 2.1 of this Agreement as a “Program Delivery Cost”. Any unused portion of the “Program Delivery Cost,” may be used to reimburse Agency for Eligible Program costs not previously reimbursed.
2.4 In the event that Agency desires to use CDBG funds provided for herein for purposes other than those provided in Exhibits “A” and "B," Agency shall first submit to City its written request for City’s consent to change the use of CDBG funds.
3. PROGRAM BENEFIT
3.1 City and Agency recognize and agree that the use of these CDBG funds must benefit 100% of Agency’s low and moderate income clientele. For the purposes of this Agreement, low and moderate income clientele are defined as households which earn 80% or below of the regional median income as established by HUD and adjusted for household size as provided on Exhibit “A”. City agrees to provide Agency any updates to the income levels issued by HUD for use in the Program.
3.2 Agency and City hereby agree that benefit performance to low and moderate income clientele shall be demonstrated by Agency in the following manner:
3.2.1 Agency shall only clientele with addresses located within the City of Santa Barbara’s jurisdiction; and
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3.2.1 Agency shall have income-eligibility requirements which limit the service to persons meeting the low and moderate income requirement, as evidenced by Agency’s procedures in accordance with 24 CFR Part 5.609 (formerly called “Section 8” ); or
3.2.3 Maintenance of other information which City and Agency determine is necessary to document Program benefit.
4. PROGRAM TIMELINE AND COMPLETION DATE
4.1 Agency agrees to adhere to the Construction Program Timeline (“Program Timeline”) as provided on Exhibit “A”.
4.2 Said Program Timeline shall include the following completion dates, in order to comply with HUD’s timeliness requirements:
a. On or before March 25, 2025, Agency shall have expended 95 percent of Program costs that are to be reimbursed with CDBG funds in accordance with Section 5 of this agreement and shall cause to be recorded in the Office of the Santa Barbara County Recorder a “Notice of Completion”; and
b. On or before April 30, 2025, 100 percent of Program costs that are to be reimbursed with CDBG funds shall be expended by Agency.
4.3 Agency’s failure to adhere to the Program Timeline shall be considered an event of default of this Agreement and shall constitute grounds for termination of this Agreement in accordance with Section 12 below. Any requests by Agency to amend the Program Timeline shall be submitted in writing, and will be subject to approval by City in its sole and absolute discretion. If approved, Agency’s revised timeline shall be made part of this Agreement.
4.4 In the event that the Program is not completed and all CDBG funds are not spent by Agency and reimbursed by City on or before the Expiration Date of this Agreement, Agency shall submit to City a written request to extend the Agreement beyond the Agreement Expiration Date, which will be subject to approval by City in its sole and absolute discretion. There shall be no further work on the Program or reimbursement of CDBG funds, except for Program costs that are incurred, pursuant to Section 2, prior to the Expiration Date unless and until a written extension of this Agreement is executed by City and Agency.
5. REIMBURSEMENT AND REPORTING REQUIREMENTS
5.1 City and Agency agree that all payments made pursuant to this Agreement shall be on a reimbursement-only basis. Agency shall submit to City detailed requests for reimbursement, including but not limited to, copies of paid invoices, proof of payment, and all other documentation that may be required as detailed in City’s Construction Programs Guide, as provided by City, and Exhibit “C”, CDBG Construction Requirements, attached hereto and incorporated herein by this reference as though set forth in full.
5.2 Agency and City hereby agree that Agency shall not obligate any CDBG funds, incur any costs or submit any claims or requests for reimbursement pursuant to this Agreement unless and Agreement No. «IDIS_ContractNumber»
until Agency has received from City a written “Notice to Proceed” certifying that Agency has met applicable preconstruction requirements outlined in Exhibit “C”.
5.3 Agency shall provide to City quarterly status reports (Quarterly Report) documenting Program progress, expenditures made, and any problems encountered to date in a form provided by City.
5.4 The Quarterly Report is submitted quarterly with the first quarter commencing as of the Effective Date. The report is due no later than 10 days after the last day of each quarter. If the 10th of the month following the end of a quarter falls on a weekend or holiday, the due date is the last business day prior to the 10th.
5.5 On or before June 30, 2025, or no later than 15 days after recordation of the “Notice of Completion,” whichever occurs first, Agency shall provide City a Program Close-Out Report.
Agency shall provide information, in a form provided by City, on Program accomplishments, work completed, numbers of clients served, and a financial statement indicating CDBG expenditures to date and fund balance.
6. AGENCY TO MAINTAIN RECORDS
Agency shall keep accurate, written records of all expenses incurred by it and of monies received by it and of all studies, statistics and reports made or issued by Agency in conducting the Program. In particular, Agency shall keep all records and documents as may be necessary to enable City to determine if the CDBG funds to be disbursed pursuant to this Agreement have been or are being used in compliance with City's requirements and policies relating to CDBG funds. At City's request, Agency shall furnish City with a copy of any record(s) maintained by Agency pursuant to the terms of this Agreement. Agency shall maintain all such records for at least five (5) years after the termination of this Agreement.
7. AUDIT OF AGENCY'S RECORDS AND FINANCIAL MANAGEMENT
7.1 City shall have the right to audit and review all records maintained by Agency pursuant to the terms of this Agreement. Any such audit and review may be conducted at any time during Agency's regular business hours. Said records shall be open to inspection and audit by City, state, or federal representatives, if applicable, during regular business hours for at least five (5) years after termination of this agreement.
7.2 Agency also agrees to prepare, and submit to the City upon request, a year-end financial report of its total income and expense as prescribed below, within six-months following Agency's fiscal year end:
7.2.1 A financial audit shall be required if Agency’s annual budget revenues exceeds $2 million.
7.2.2 A financial review shall be required if Agency’s annual revenues are between $500,000 and $1.99 million. The financial audit and review shall be prepared by an Independent Certified Public Accountant.
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7.2.3 A financial compilation shall be required if Agency’s annual revenues are less than $499,999. The financial compilation may be prepared by an accountant or bookkeeper affiliated with Agency. Said accountant or bookkeeper shall disclose his or her affiliation to Agency.
7.2.4 If Agency expends $750,000 or more within their accounting year in federal funds, it will be subject to shall conduct a single-audit according to 2 CFR 200. Agency shall submit to City said single audit upon completion, or submit a written statement indicating that Agency was not subject to a single-audit.
8. SOURCE AND AVAILABILITY OF CDBG FUNDS
Agency acknowledges that the CDBG funds being used for the purposes of this Agreement are funds subject to an annual allocation by HUD. Agency agrees that in the event the CDBG funds made available by this Agreement are not sufficient to enable City to make any or all payments otherwise provided for in this Agreement, City shall incur no liability to Agency, its officers, agents, employees, suppliers or contractors for failure to make, or for any delay in making, any such payments, as provided for in this Agreement. Agency hereby indemnifies and holds City harmless from any liability or damage resulting from any such failure to make, or delay in making, any such payments.
City and Agency agree that if the City's Fiscal Year 2024-2025 CDBG funds are decreased or eliminated before the end of Fiscal Year 2024-2025, this Agreement shall be reduced accordingly based on the available CDBG funds.
9. PROGRAM INCOME
9.1 Agency hereby agrees that any program income, as defined in 24 CFR 570.500, generated by use of these CDBG funds shall be used for the sole and expressed purposes identified in Section 2 of this Agreement and in accordance with Section 3 of this Agreement. Agency shall return to City any and all program income not used for the aforementioned purposes.
9.2 Upon termination of this Agreement, City may require remittance of all or part of any program income balances held by Agency, except those needed for immediate cash needs.
10. REVERSION OF ASSETS
Any real property under the Agency’s control acquired or improved, in whole or in part with, CDBG funds in excess of $25,000 shall either:
a. Be used to meet one of the national objectives specified in 24 CFR 570.208 until five years after expiration of the Agreement, or for such longer period of time as determined to be appropriate by City; or
b. Agency shall pay to City an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. No payment is required after the period of time specified in paragraph (a) of this section.
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11. LICENSES AND PERMITS
Agency shall obtain and maintain, at Agency's own expense, any and all licenses and permits necessary to conduct the Program and to maintain the facilities and render the services proposed to be maintained or rendered in connection with the Program.
12. EVENTS OF DEFAULT
12.1 This Agreement shall be in default upon the occurrence of any of the following events (hereinafter an “Event of Default”):
12.1.1 Failure to Use CDBG Funds as Intended -- Agency’s failure to use CDBG funds for purposes that qualify for expenditures in accordance with Exhibit B.
12.1.2. Use of Grant Funds for Unauthorized Purposes -- Agency’s incurring of obligations or making of expenditures for purposes which do not constitute authorized expenditures in accordance with Exhibit B, or for purposes which are not permitted or are prohibited under the terms of this Agreement.
12.1.3 Default Under Agreement -- Agency's breach of the covenants or obligations under this Agreement.
13. RIGHTS AND OBLIGATIONS UPON DEFAULT
13.1 Remedies Upon Occurrence of Default -- Upon the occurrence of an Event of Default, City shall have the right to terminate this Agreement and demand that Agency reimburse to City an amount equal to one hundred percent (100%) of any and all amounts expended, including interest accrued at the legal rate of interest. Agency shall pay such amount due to City within 120 days of City written demand.
13.2 Reimbursement for Improper Expenditures -- If within five (5) years after the Termination Date or other termination of this Agreement, it is determined by City that CDBG funds provided under the terms of this Agreement have been used by or on behalf of Agency for purposes which do not qualify as expenditures pursuant to Exhibit “B”, or have been used in a manner or for a purpose not authorized by this Agreement, Agency shall, at City’s request, pay to City an amount equal to one hundred percent (100%) of any amount expended for unauthorized expenses, including interest accrued on such amounts at the legal rate of interest, within 120 days of City request.
13.3 Notice of Default -- Upon the occurrence of an Event of Default, City shall notify Agency in writing of such occurrence, including a description of the Event of Default.
13.4 Cure -- Agency shall be entitled to a period of time in order cure an Event of Default not to exceed thirty (30) days from the date on which the notice described in the preceding paragraph is delivered to Agency, or, if the Event of Default cannot reasonably be cured in 30 days, then Agency shall have reasonably commenced the cure within 30 days and diligently pursue the cure until its completion but in no event exceeding a period of ninety (90) days; provided in order to cure an Event of Default, Agency shall be required to reimburse City, within such thirty-day period, for all reasonable expenses incurred by City in exercising its rights in connection with any such default.
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If Agency so cures any default, then this Agreement shall be reinstated and shall remain in full force and effect as if such default had not occurred.
14. CITY'S RIGHT TO TERMINATE AGREEMENT
City shall have the right to terminate this Agreement at any time, with or without cause, by giving Agency thirty (30) days' prior written notice of City's intent to terminate this Agreement; provided, that upon such termination, City shall pay all obligations incurred by Agency prior to the date of such termination which are for allowable expenditures and which are authorized under the terms of this Agreement.
15. DEFENSE, INDEMNITY AND HOLD HARMLESS
15. To the fullest extent permitted by law, Agency will (1) immediately defend and (2) indemnify the City, its governing body, officers, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Agency, or its employees, agents, or subcontractors. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Defense counsel shall be approved by the City.
15.2 The direction, review, acceptance or approval of the Agency’s work or work product by any indemnified party shall not affect, relieve or reduce the Agency’s indemnification or defense obligations.
15.3 This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
16. INSURANCE
16.1 As part of the consideration of this Agreement, Agency shall procure and maintain for the duration of the agreement, and for five years thereafter, insurance coverage against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Agency, its agents, representatives, employees, or subcontractors.
16.2 Minimum Scope and Limit of Insurance - Coverage shall be at least as broad as:
16.2.1 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than One Million Dollars ($1,000,000) per occurrence. If a general aggregate limit applies, either the aggregate limit shall apply separately to this Program or location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
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16.2.2 Workers' Compensation: As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.
16.2.3 If the Agency maintains higher coverage limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Agency. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
16.3 Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Agency to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Any and all deductibles and SIRs shall be the sole responsibility of Agency or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. The City may deduct from any amounts otherwise due Agency to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible.
City reserves the right to obtain a copy of any policies and endorsements for verification.
16.4 OTHER INSURANCE PROVISIONS: Each insurance policy shall contain, or be endorsed to contain, the following provisions:
16.4.1 Additional Insured Status – The City of Santa Barbara, its officers, officials, employees, volunteers, and agents, shall be covered as additional insureds on the Commercial General Liability policy with respect to liability arising out of work or operations performed by or on behalf of the Agency including materials, parts, or equipment furnished in connection with such work or operations. Additional Insured coverage shall be provided in the form of an endorsement to the Agency’s insurance (at least as broad as Insurance Services Office Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later edition is used). A copy of the endorsement evidencing that the City of Santa Barbara has been added as an additional insured on the policy, must be attached to the certificate of insurance.
16.4.2 Primary Coverage - For any claims related to this contract, the Agency’s insurance coverage shall be primary and non-contributory at least as broad as Insurance Services Office Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Agency’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.
16.3.3 Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled or subject to reduction without written notice provided to the City Clerk, addressed to P.O. Box 1990, Santa Barbara, California 93102-1990.
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16.3.4 Waiver of Subrogation - Agency hereby grants to the City a waiver of any right to subrogation which any insurer of Agency may acquire against the City by virtue of the payment of any loss under such insurance. Agency agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Agency, its employees, agents, and subcontractors.
16.3.4 Umbrella or Excess Policy - The Agency may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and noncontributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Agency’s primary and excess liability policies are exhausted.
16.3.6 Claims Made Policies – If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown and must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a retroactive date prior to the contract effective, or start of work date, the Agency must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
16.4 Acceptability of Insurers - All insurance coverage shall be placed with insurers authorized to conduct business in the State of California with a current AM Best’s rating of no less than A: VII. All other insurers require prior approval of the City.
16.5 Verification of Coverage - Agency shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain Agreement No. «IDIS_ContractNumber»
the required documents prior to the work beginning shall not waive the Agency’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
16.6 Evidence of Coverage - Agency must provide evidence that it has secured the required insurance coverage before execution of this agreement. A Certificate of Insurance supplied by the City or the appropriate ACORD and Insurance Services Office forms evidencing the above shall be completed by Agency's insurer or its agent and submitted to the City prior to execution of this Agreement by the City.
16.7 Subcontractors - Agency shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Agency shall ensure that the City is an additional insured on insurance required from subcontractors.
16.8 Special Risks or Circumstances - City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
16.9 Coverage Limits Specifications - Approval of the insurance by City or acceptance of the certificate of insurance by City shall not relieve or decrease the extent to which the Agency may be held responsible for payment of damages resulting from Agency's services or operation pursuant to this Agreement, nor shall it be deemed a waiver of City's rights to insurance coverage hereunder.
If, for any reason, Agency fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this Agreement and obtain damages from the Agency resulting from said breach.
Alternately, City may purchase such required insurance coverage, and without further notice to Agency, City may deduct from sums due to Agency any premium costs advanced by City for such insurance.
17. OTHER GOVERNMENT / FEDERAL REQUIREMENTS
Agency agrees to comply with all applicable state and local codes, ordinances and other applicable laws, and with all applicable program requirements described by City, and to any amendments hereafter to City program guidelines and requirements. Agency agrees to comply with all applicable federal laws and regulations and to any amendments hereafter including, but not limited to, the following:
17.1 Community Development Block Grant Regulations
The CDBG Regulations, 24 CFR Part 570, and any amendments hereafter thereto; and
17.2 Santa Barbara Municipal Code Non-discrimination Requirements The “Nondiscriminatory Employment Certificate” requirements of SBMC 9.126), attached hereto as Exhibit “D” and incorporated herein by this reference as though set forth in full; and Agreement No. «IDIS_ContractNumber»
17.3 Nondiscrimination in Federally Assisted Programs
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.), and implementing regulations in 24 CFR part 1, prohibiting discrimination upon the basis of race, color, religion, ancestry, sex, marital status, mental or physical disability, age, familial status, sexual orientation, or national origin; and
17.4 Fair Housing Act
Title VIII of the Civil Rights Act of 1968, 42 U.S.C. 3600-20, and implementing regulations issued at subchapter A of title 24 of the Code of Federal Regulations prohibiting discrimination in the sale, rental and financing of dwellings based on race, color, religion, sex, national origin, disability or familial status (presence of child under age of 19, and pregnant women) and will affirmatively further fair housing; and
17.5 Equal Opportunity in Housing
24 CFR part 107, Executive Order 11063, and implementing regulations which prohibits discrimination in the sale, leasing, rental, or other disposition of properties and facilities owned or operated by the federal government or provided with federal funds; and
17.6 Housing and Community Development Act
Section 109 of the Housing and Community Development Act requiring that no person in the United States shall on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance made available pursuant to the Act; and
17.7 Rehabilitation Act of 1973
Section 504 of the Rehabilitation Act of 2073 (29 U.S.C. 794), as amended, and with implementing regulations at 24 CFR, Part 8, which prohibit discrimination based on disability in Federally-assisted and conducted programs and activities; and
17.8 Age Discrimination Act of 1975
The Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24 CFR, Part 146, which prohibit discrimination because of age in programs and activities receiving Federal financial assistance; and
17.9 Equal Employment and Contracting Opportunity
17.9.1 The Agency will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Agency will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Agency agrees to post in conspicuous Agreement No. «IDIS_ContractNumber»
places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
17.9.2 The Agency will, in all solicitations or advertisements for employees placed by or on behalf of the Agency, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
17.9.3 The Agency will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Agency's legal duty to furnish information.
17.9.4 The Agency will send to each labor union or representative of workers with which Agency has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Agency's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
17.9.5 The Agency will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
17.9.6 The Agency will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to Agency’s books, records, and accounts by the administering Agency (HUD) and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
17.9.7 In the event of the Agency's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Agency may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
17.9.8 The Agency will include the provisions of sections 16.9.1 – 16.9.8 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary Agreement No. «IDIS_ContractNumber»
of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Agency will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event an Agency becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction the Agency may request the United States to enter into such litigation to protect the interests of the United States; and
17.10 Build America Buy America Act - The domestic content procurement preference 41 U.S.C. 8301, unless covered by a waiver, requires that all iron, steel, manufactured products, and construction materials used in covered infrastructure Programs are produced in the United States.
17.11 Violence Against Women’s Act -- 24 CFR part 5, subpart L protects victims of domestic violence, dating violence, sexual assault, or stalking who are applying for, or are the beneficiaries of, assistance under a HUD program covered by the Violence Against Women Act (VAWA), as amended (42 U.S.C. 13925 and 42 U.S.C. 14043e et seq.) (“covered housing program,” as defined in § 5.2003). Notwithstanding the title of the statute, protections are not limited to women but cover victims of domestic violence, dating violence, sexual assault, and stalking, regardless of sex, gender identity, or sexual orientation.
17.11.1 34 U.S.C 12491 -- An applicant for or tenant of housing assisted under a covered housing program may not be denied admission to, denied assistance under, terminated from participation in, or evicted from the housing on the basis that the applicant or tenant is or has been a victim of domestic violence, dating violence, sexual assault, or stalking, if the applicant or tenant otherwise qualifies for admission, assistance, participation, or occupancy.
17.11.2 34 U.S.C 12494 -- No public housing agency or owner or manager of housing assisted under a covered housing program shall discriminate against any person because that person has opposed any act or practice made unlawful by the housing title of VAWA (34 U.S.C. chapter 121, subchapter III, Part L), or because that person testified, assisted, or participated in any related matter. Additionally no public housing agency or owner or manager of housing assisted under a covered housing program shall coerce, intimidate, threaten, interfere with, or retaliate against any person who exercises or assists or encourages a person to exercise any rights or protections under the housing title of VAWA.
17.11.3 34 U.S.C 12495 -- Protects the right to report crime and emergencies from one's home. Landlords, homeowners, tenants, residents, occupants, and guests of, and applicants for, housing (“listed protected persons”) “shall have” the right to seek law enforcement or emergency assistance on their own behalf or on behalf of another person in need of assistance. Application of actual or threatened penalties to the listed protected persons based on their requests for assistance or based on criminal activity of which they are a victim or otherwise not at fault under the laws or policies adopted or enforced by covered governmental entities are prohibited.
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17.12 Debarred, Suspended or Ineligible Contractors or Subrecipients The requirements set forth in 24 CFR part 5, and Executive Orders 12549 and 12689, prohibiting the use of debarred, suspended or ineligible contractors or subrecipients; and
17.13 Housing and Urban Development Act Of 1968
24 CFR, Part 75, also known as Section 3, provides employment opportunities for businesses and lower income persons in connection with federally-assisted Programs. The Department must ensure that the provisions of 24 CFR, Part 75, are included in all subcontracts and that all certification and reporting requirements are met; and
17.14 Minority and Women-Owned Businesses
Executive Orders 11625, 12432, and 12138, which state that recipients of federal assistance shall take affirmative action to encourage participation by minority- and women-owned business enterprises. Agency will use its best efforts to afford small businesses, minority business enterprises, and women’s business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the terms “small business” means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and “minority and women’s business enterprise” means a business at least fifty-one (51) percent owned and controlled by minority group members or women; and
17.15 Labor Standards
17.15.1 Except with respect to the rehabilitation of residential property designed for residential use for less than eight households, the Agency and all contractors, including subcontractors, engaged in contracts in excess of $2,000 for the construction, completion, rehabilitation, or repair of any building or work financed in whole or in part with assistance provided under this Agreement are subject to the federal labor standards provisions, Davis Bacon and Related Acts (Davis-Bacon Act) as amended (40 USC 3141-5144 and 3146-3148), which govern the payment of wages and the ratio of apprentices and trainees to journeyworkers. Under the terms of the Davis-Bacon Act, as supplemented by 29 CFR Part 5, amended, the Agency and/or hired contractors are required to pay all laborers and mechanics employed on construction work wages at rates not less than those prevailing on similar construction in the locality as determined by the Secretary of Labor, and shall pay overtime compensation in accordance with and subject to the provision of the Contract Work Hours and Safety Standards Act (40 USC 3701-3708), and the Agency shall comply with all regulations issued pursuant to these Acts and with other applicable Federal laws and regulations pertaining to labor standards, including the Copeland "Anti-Kickback" Act (40 USC 3145). Provided, that if wage rates higher than those required under the regulations are imposed by State or local laws, nothing hereunder is intended to relieve the Agency of its obligation, if any, to require payment of the higher rates.
17.15.2 The regulations of 24 CFR part 70 shall apply to the use of volunteers; and Agreement No. «IDIS_ContractNumber»
17.16 Environmental Review Standards
17.16.1 The Agreement is subject to the regulations of 24 CFR part 58, which specify the provisions of law which further the purposes of the National Environmental Policy Act of 1969.
17.16.2 Nothing in this agreement shall obligate City to reimburse any CDBG funds or authorize Agency to utilize any CDBG funds unless and until City is in receipt of required HUD authorization to use CDBG funds as per the Environmental Requirements of 24 CFR Part 58; and
17.17 Clean Air Act and Water Pollution Control Act for Contracts in Excess of $150,000 All applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
Violations will be reported to the Federal awarding Agency (HUD) and the Regional Office of the Environmental Protection Agency; and
17.18 Flood Disaster Protection Act of 1973
The requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001-4128 and the National Flood Insurance Program in accordance with section 202(a) of the Flood Disaster Protection Act and the regulations in 44 CFR parts 59 through 79); and the Coastal Barrier Resources Act (16 U.S.C. 3601); and
17.19 Uniform Relocation Assistance
Uniform Relocation Assistance and Real Property Acquisition Policies Act Of 2070 (URA) 49 CFR 24 and 24 CFR 570.606, Displacement, Relocation, Acquisition, and Replacement of Housing; and the City of Santa Barbara Tenant Displacement Assistance Ordinance (SBMC 28.89); and
17.20 Executive Order 13279
The regulations of Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community Organizations), and the implementing regulations at 41 CFR chapter 60. As applicable, the requirements of the CDBG Program Regulations for religious or faith-based organizations under 24 CFR 570.200(j); and
17.21 Lead-Based Paint
The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential LeadBased Paint Hazard Reduction Act of 2092 (42 U.S.C. 4851-4856), and implementing regulations at part 35, subparts A, B, J, K, and R of this part; and
17.22 Historic Preservation
The provisions of the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, Agreement No. «IDIS_ContractNumber»
insofar as they apply to the performance of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, state, or local historic property list; and
17.23 Drug-Free Workplace Act
The Drug-Free Workplace Act of 1988 and HUD's implementing regulations at 24 CFR, Part 24, Subpart F, requiring provision of drug-free workplace; and
17.24 Uniform Administrative Requirements
The policies, guidelines, and requirements of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, specified under 2 CFR 200. In addition, Agency shall ensure compliance with the above uniform administrative requirements by any sub-grant or subcontract entered into by Agency that is financed in whole or in part with assistance provided under this Agreement; and
17.25 Conflict of Interest
The conflict of interest provisions, as applicable, in accordance with 2 CFR Part 200.112, 24 CFR Part 92.356, and 24 CFR Part 570.611; and
17.26 Eligibility Restrictions
The eligibility restrictions set forth by 24 CFR 570.613; and
17.27 Architectural Barriers Act and the Americans with Disabilities Act The Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157), the Uniform Federal Accessibility Standards (appendix A to 24 CFR part 40 for residential structures, and appendix A to 41 CFR part 101-20, subpart 101-20.6, for general type buildings), and Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 219 and 225) (ADA); and
17.28 Prohibited Political and Lobbying Activities
Federal funds shall not be used to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities, such as candidate forums, voter transportation, or voter registration. In accordance with 31 U.S.C. 1352, federal funds shall not be used for publicity or propaganda purposes or to pay any person for influencing or attempting to influence an officer or employee of any Agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress designed to support or defeat legislation pending before federal, state, or local government; and
17.29 Federal Funding Accountability and Transparency Act Agency shall fully complete Exhibit “E”, attached hereto and incorporated herein as though set forth in full, and return to City the total annual compensation of the top five (5) management or executive employees, by title only, in compliance with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), Public Law 109–282. Agency acknowledges that, if applicable, data provided in Exhibit “E” will be reported in the FFATA Sub-award Reporting System.
Agreement No. «IDIS_ContractNumber»
18. ASSIGNMENT AND SUBCONTRACTING
18.1 Agency shall not assign, delegate, sub-contract, transfer, charge or otherwise dispose of this Agreement or any part thereof or any monies payable hereunder without the prior written consent of City which consent may be withheld in City’s sole and absolute discretion.
18.2 Agency hereby agrees to incorporate or cause to be incorporated in any subcontract for use of these CDBG funds any applicable Federal requirements, including, but not limited to, those specified in Section 15 of this Agreement. In addition, any subcontract by Agency using CDBG funds provided for in this Agreement shall be reviewed by City prior to execution to ensure that all applicable requirements which assume compliance with Federal, State, or local regulations have been incorporated.
19. INTEREST OF CERTAIN FEDERAL OFFICIALS
Agency agrees that no member of or Delegate to the Congress of the United States, and no resident Commissioner, shall be admitted to share any or part of the proceeds of this Agreement, or to any benefit to arise from the same.
20. BONUS, COMMISSION OR FEE
Agency will not pay any bonus, commission, or fee for the purpose of obtaining approval of this Agreement, or any other approval or concurrence requirement by City or its designee to complete the work financed in whole or in part with the proceeds of this Agreement.
21. INTEREST OF PUBLIC BODY PERSONNEL AND OTHER PUBLIC OFFICIALS No member of the governing body of the City of Santa Barbara who exercises any functions or responsibilities in connection with the administration of City's CDBG Program within the City limits of the City of Santa Barbara and no officer or employee who exercises such functions or responsibilities shall have any interest, direct or indirect, in the proceeds of this Agreement, or in any contract entered into by Agency for the performance of work financed in whole or in part with the proceeds of this Agreement.
22. NOTICES
Communication and details concerning this Agreement shall be directed to the addressed as follows:
«OrgContactInfo_ExecDirectorFName»
«OrgContactInfo_ExecDirectorLName»,
Community Development Department
Executive Director Housing and Human Services Division
«OrgContactInfo_MailingAddress_Address1»
«OrgContactInfo_MailingAddress_Address2»
P.O. Box 1990
«OrgContactInfo_MailingAddress_Address_CSZ» Santa Barbara, CA 93102-1990 Agreement No. «IDIS_ContractNumber»
23. SECTION HEADING
The section headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this Agreement.
24. BUDGET RESCISSIONS
In the event the City Council or the Federal Department of Housing and Urban Development rescinds any amount of grant monies allocated for this term, this Agreement may be modified and adjusted by the City as a result of those rescissions.
25. CORPORATE AUTHORITY
The person(s) executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party, if not an individual, is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party (iii) by so executing this Agreement such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provisions of any other agreement to which such party is bound.
26. EXECUTION
This contract may be executed in any number of original counterparts. The contract will be effective when all parties have executed the same counterpart, or each party has executed separate counterparts and has delivered a copy of the signature page of the counterpart to the other party. Upon execution by all of the parties, the counterparts shall constitute one and the same contract. Counterparts or signature pages may be delivered via delivery of an original or duplicate in person or by mail, or a duplicate, including scanned copy, in an electronic format, including transmission by electronic mail, secure Internet drop-box, facsimile, or similar other standard interchange format capable of reproduction and storage.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed, the day and year first above written.
City of Santa Barbara
A Municipal Corporation
«OrgContactInfo_OrgName»
Agreement No. «IDIS_ContractNumber»
By: By:
Elias Isaacson
Community Development Director
Name: Click here to enter text.
Title: Executive Director
APPROVED AS TO CONTENT:
Laura Dubbels
Housing and Human Services
Manager
Name: Click here to enter text.
President of the Board of Directors
APPROVED AS TO FORM:
Sarah J. Knecht
City Attorney
APPROVED AS TO INSURANCE:
Mark Howard
Risk Manager
ATTEST:
Sarah Gorman
City Clerk
Exhibit A
PROJECT SUMMARY
A-1
Agency: «OrgContactInfo_OrgName» Agreement No: «IDIS_ContractNumber» PROGRAM LOCATION: «ProgramDescription_ProgramAddress_Address_Full» PROGRAM PURPOSE: «ProgramDescription_ProgramDescription»
PROGRAM DESCRIPTION
«ProgramDescription_ProgramDescription»
Exhibit A
PROJECT TIMELINE
A-2
Agency: «OrgContactInfo_OrgName» Agreement No: «IDIS_ContractNumber» 1 2 3 4 5 6 7 8
Median 100% $107,300
Extremely Low 0 - 30% $31,050 $35,500 $39,950 $44,350 $47,900 $51,450 $55,000 $58,550 Low 31 - 50% $51,800 $59,200 $66,600 $73,950 $79,900 $85,800 $91,700 $97,650 Moderate 51%-80% $82,950 $94,800 $106,650 $118,500 $128,000 $137,500 $146,950 $156,450 *NOTE: Family size adjustments in each category are based on the percentages below, with family of 4 as the base 1 2 3 4 5 6 7 8
70% 80% 90% Base 108% 116% 124% 132%
Area Median Income = $107,300
City of Santa Barbara
Community Development Block Grant and Human Services Programs * Maximum Income for Various Income Categories 2023
For families above 8 add 8% to the adjustment, for example for a family of 9 the adjustment is 140% (132% + 8%) (rounded to nearest $50.00)
Family Size*
Number of persons:
Adjustment:
CLIENT DEMOGRAPHICS
EX. LOW INCOME (0-30% MFI) «ClientDataStaffInfo_PeopleServedEx tLowIncome2223»
LOW INCOME (31-50% MFI) «ClientDataStaffInfo_PeopleServedwi thLowIncome2223»
MODERATE (51-80% MFI) «ClientDataStaffInfo_PeopleServedM odIncome2223»
ABOVE MODERATE (81%+MFI) «ClientDataStaffInfo_PeopleServedA boveModIncome2223»
ANNUAL UNDUPLICATED CLIENTS: «ClientDataStaffInfo_TotalUnduplicated» Exhibit A
PROJECT TIMELINE
A-3
Agency: «OrgContactInfo_OrgName» Agreement No: «IDIS_ContractNumber»
DEADLINE DATE ACTIONS REQUIRED
Upon Effective Date Environmental Review conducted by City Upon Effective Date AGENCY identifies any Program Manager and develops Final Architectural Drawings, (known as "Program Plan")
November 1, 2024
AGENCY submits to CDBG Staff for review and approval: Program Plan, Scope of Work, and Bid Packet (collectively known as "Program Documents"). Any Permit Applications required for Program must be submitted to City Planning/ Building Divisions.
November 28, 2024 City and AGENCY make any necessary changes to submitted Program Documents and City gives final approval to open bid process publicly December 1, 2024 AGENCY opens and publicly advertises Bid Packet (subject to City approval)
December 22, 2024
Bids due to AGENCY and contractor selected (bids publicly opened in accordance with date, time and location in published bid packet)– within 3 weeks of bid advertisement
January 5, 2025 AGENCY executes contract with selected contractor – within 2 weeks of contractor selection (subject to City approval)
January 19, 2025 Preconstruction conference with AGENCY, contractor and City staff – within 2 weeks of contractor selection
January 26, 2025
AGENCY and contractor submit preconstruction exhibits and contract to City, with ALL required permits pulled by Contractor with appropriate license – within 1 week of preconstruction conference
February 2, 2025 City issues Agency Notice to Proceed - within 1 week of document submittal February 9, 2025 Construction begins - within 1 week of Notice to Proceed During construction AGENCY submits contractors and subcontractors weekly Certified Payrolls and Requests for Reimbursement for construction costs
Before March 25, 2025 AGENCY expends 95% of Program costs, completes Notice of Completion and returns to City for filing at County Clerk Recorder Before April 30, 2025 AGENCY expends 100% of Program costs Before June 30, 2025 AGENCY submits Program Close-out Report and all close out documents to City
Exhibit B
PROJECT BUDGET
B-1
Agency: «OrgContactInfo_OrgName» Agreement No: «IDIS_ContractNumber»
REVENUE
Revenue Sources Amount
City of Santa Barbara CDBG «Funding_TotalAmoun
t»
Other City/County Funds $ Click here to enter text.
State Federal Funds $ Click here to enter text.
Foundations/Trusts $ Click here to enter text.
Donations $ Click here to enter text.
Client Fees $ Click here to enter text.
In-Kind $ Click here to enter text.
Other $ Click here to enter text.
Total Revenues $ Click here to enter text.
EXPENSES
Expenses CDBG Other Funding
Environmental Review $ Click here to enter text. $ Click here to enter text.
Drawings and Plans $ Click here to enter text. $ Click here to enter text.
Other Preconstruction Costs $ Click here to enter text. $ Click here to enter text.
Permits $ Click here to enter text. $ Click here to enter text.
Land Acquisition $ Click here to enter text. $ Click here to enter text.
Installation $ Click here to enter text. $ Click here to enter text.
Materials $ Click here to enter text. $ Click here to enter text.
New Construction $ Click here to enter text. $ Click here to enter text.
Rehabilitation $ Click here to enter text. $ Click here to enter text.
Labor $ Click here to enter text. $ Click here to enter text.
Other: $ Click here to enter text. $ Click here to enter text.
Other: $ Click here to enter text. $ Click here to enter text.
Other: $ Click here to enter text. $ Click here to enter text.
Total Expenses $ Click here to enter text. $ Click here to enter text.
Use of Funds: «ProgramDescription_CDBGFundingUseNarr»
Exhibit C
CDBG CONSTRUCTION REQUIREMENTS
C-1
PRE-CONSTRUCTION REQUIREMENTS
1. Agency shall adhere to one of the following bidding processes in accordance with 2 CFR 200.320 to select a contractor:
A. Micro-Purchases Method (for supplies or services less than $3,500).
B. Small Purchases Method (for consulting, design, supplies between $3,500 and $150,000).
C. Competitive Proposals Method (for professional services or purchases over $150,000).
D. Sealed Bids (for all construction).
2. Sealed Bids shall adhere to the following:
A. Bid opportunity/notice shall be publicized.
B. Agency shall prepare a bid packet that contains the following:
i. Introduction and Program address;
ii. Bid open date, time and location;
iii. Clearly defined scope of work;
iv. Bond requirements identified;
v. Insurance requirements;
vi. Davis Bacon Act provisions;
vii. Section 3 provisions (for construction over $200,000, or any funding provided to Housing Authority);
viii. Contractor's/Subcontractor's Certification Concerning Labor Standards and Prevailing Wage Requirements - form provided by City;
ix. Certification by Proposed Contractor/Subcontractor Regarding Equal Employment Opportunity – form provided by City;
x. Bidder’s Certification – form provided by City;
xi. Bidder’s Questionnaire – form provided by City;
xii. Sect. 3 Business Certification – form provided by City; xiii. HUD-4010 Form – provided by City;
xiv. Davis-Bacon Act Wage Determination – provided by City.
3. Upon selection of contractor, Agency and contractor/subcontractors shall attend a PreConstruction Conference with City staff.
4. Agency shall submit the following documents to City:
A. Copy of bid advertisement;
B. Copy of bid packet;
C. Bid Summary Sheet – form provided by City;
Exhibit C
CDBG CONSTRUCTION REQUIREMENTS
C-2
D. Copy of all bids received;
E. Copy of the Agency and Contractor Construction Contract using City-provided CDBG contract template;
F. Certificates of Insurance for General Liability and Worker’s Compensation for winning contractor and all subcontractors;
G. Exhibits A-E – forms provided by City, and shall be completed by contractor and all subcontractors, with original signatures.
5. Upon Agency’s completion of the above pre-construction requirements, City shall issue to Agency and contractor a written Notice to Proceed, and contractor shall begin construction work.
REQUIREMENTS DURING CONSTRUCTION
1. Any reimbursement request submitted by Agency, or by agent on behalf of Agency, for the purpose of issuance of any payment under this Agreement requires PRIOR written approval of City staff.
2. Agency shall submit the following with each reimbursement request:
A. Agency Request for Reimbursement – form provided by City; B. Copy of contractor’s work invoice and/or materials receipt(s); C. Agency’s proof of payment to the contractor;
D. Labor and material releases from contractor;
E. Certified Payroll Reports, form WH-347, and Statement of Compliance for each week (whether or not work was performed) with original “wet” signature signed in blue ink.
3. Agency shall obtain PRIOR City approval for any change orders
POST CONSTRUCTION
1. Onsite inspection shall be held with City staff and Agency/contractor.
2. Notice of Completion – form provided by City, signed and submitted to City staff within 10 days of Program completion for recordation at the Santa Barbara County Clerk Recorder. (NOTE: Due to California Senate Bill 2, effective January 1, 2018, the cost to record a document is $101. Agency may include this cost as part of the Program budget for use of CDBG funds, or pay this fee using Agency’s own funds).
3. Agency shall submit before and after pictures to City.
Exhibit C
CDBG CONSTRUCTION REQUIREMENTS
C-3
PROGRAM CLOSEOUT
1. Five percent (5%) of the construction contract amount shall be retained by City for a minimum of thirty-five days after recordation of Program’s Notice of Completion. This is to ensure completion of work and payment for materials and services and to ensure compliance.
2. Agency shall submit final Request for Reimbursement and supporting documentation for the 5% retention – City reserves the right to withhold retention payment of CDBG funds to Agency beyond 35 days should Agency and/or contractor fail to comply with all federal, state and local regulations pertaining to federally-funded construction Programs.
3. Evidence of City Building Permit submitted to City, if applicable.
4. Waiver and Affidavit signed by contractor submitted to City.
5. Agency submits Program Close-Out Report – form provided by City The undersigned recognizes that the foregoing is a summary only and is not to be used as a substitute for the CDBG Construction Programs Guide, the receipt of which is hereby acknowledged. Further, the undersigned accepts that it is the responsibility of Agency and its staff to adhere to the requirements of the City of Santa Barbara’s CDBG Construction Programs Guide X
Signature
Title: Executive Director
Exhibit D
NONDISCRIMINATORY EMPLOYMENT CERTIFICATE
Department: «OrgContactInfo_OrgName» Agreement No: «IDIS_ContractNumber» D-1
S.B.M.C. 9.126
9.126.010 Certificate Generally.
Consistent with a policy of non-discrimination in employment on contracts of the City of Santa Barbara and in furtherance of the provisions of Sections 1735 and 1777.6 of the California Labor Code, a "Contractor's Obligation for Nondiscriminatory Employment Certificate" as hereinafter set forth shall be attached and incorporated by reference as an indispensable and integral term of all bid specifications and contracts of the City for purchases, services, and the construction, repair, or improvement of public works. (Ord. 3500 §1(part), 2072.)
9.126.020 Contents of Certificate.
The "contractor's obligation for non-discriminatory employment" is as follows:
In performing the work of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act -- Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. The Contractor will take positive action or ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act -- Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. Such action shall include but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause. (2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act -- Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. (3) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the City advising the said labor union or worker's representative of the Contractor's commitments under this provision, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The Contractor will permit access to his records of employment, employment advertisements, application forms, and other pertinent data and records by the City, the Fair Employment Practices Commission, or any other appropriate Agency of the State designated by the City for the purposes of investigation to ascertain compliance with the Contractor's obligation for non-discriminatory employment provisions of this contract, or Fair Employment Practices statute. (5) A finding of willful violation of the non-discriminatory employment practices article of this contract or of the Fair Employment Practices Act shall be regarded by the City as a basis for determining that as to future contracts for which the Contractor may submit bids, the Contractor is a "disqualified bidder" for being "non-responsible".
The City shall deem a finding of willful violation of the Fair Employment Practices Act to have occurred upon receipt of written notice from the Fair Employment Practices Commission that it has investigated and determined that the Exhibit D
NONDISCRIMINATORY EMPLOYMENT CERTIFICATE
Department: «OrgContactInfo_OrgName» Agreement No: «IDIS_ContractNumber» D-2
Contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.
Upon receipt of any such written notice, the City shall notify the Contractor that unless he demonstrates to the satisfaction of the City within a stated period that the violation has been corrected, he shall be declared a "disqualified bidder" until such time as the Contractor can demonstrate that he has implemented remedial measures, satisfactory to the City, to eliminate the discriminatory employment practices which constituted the violation found by the Fair Employment Practices Commission.
(6) Upon receipt from any person of a complaint of alleged discrimination under any City contract, the City Administrator shall ascertain whether probable cause for such complaint exists. If probable cause for the complaint is found, the Administrator shall request the City Council to hold a public hearing to determine the existence of a discriminatory practice in violation of this contract.
In addition to any other remedy or action provided by law or the terms of this contract, the Contractor agrees, that should the City Council determine after a public hearing duly noticed to the Contractor that the Contractor has not complied with the non-discriminatory employment practices provisions of this contract or has willfully violated such provisions, the City may, without liability of any kind, terminate, cancel or suspend this contract, in whole or in part. In addition, upon such determination the Contractor shall, as a penalty to the City, forfeit a penalty of $25.00 for each calendar day, or portion thereof, for each person who was denied employment as a result of such non-compliance. Such moneys shall be recovered from the Contractor. The City may deduct any such penalties from any moneys due the Contractor from the City. (7) The Contractor certifies to the City that he has met or will meet the following standards for positive compliance, which shall be evaluated in each case by the City:
(a) The Contractor shall notify all supervisors, foremen and other personnel officers in writing of the content of the non-discrimination provision and their responsibilities under it. (b) The Contractor shall notify all sources of employee referrals, (including unions, employment agencies, advertisements, Department of Employment) of the content of the non-discrimination provision. (c) The Contractor shall file a basic compliance report as required by the City. Willful false statements made in such reports shall be punishable as provided by law. The compliance report shall also specify the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire. (d) The Contractor shall notify the City of opposition to the non-discrimination provision by individuals, firms or organizations during the period of this contract.
(8) Nothing contained in this Contractor's Obligation for Non-discriminatory Employment Certificate shall be construed in any manner to prevent the City from pursuing any other remedies that may be available at law. (9) (a) In the performance of the work under this contract, the Contractor will include the provisions of the foregoing paragraphs (1) through (8) in all subcontracts and in any supply contract to be performed within the State of California, so that such provisions will be equally binding upon each subcontractor and each supplier. (b) The Contractor will take such action with respect to any subcontract or purchase order as the City may direct as a means of enforcing such provisions including sanctions for non-compliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction by the City, the Contractor may request the City to enter into such litigation to protect the interests of the City. (Ord. 4465, 2087; Ord. 3500 §1(part), 2072.)
Exhibit “E”
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT
E-1
Department: {{OrgContactInfo_OrgName}} Agreement No: {{IDIS_ContractNumber}} Provide the total annual compensation (salary and benefits) of the top five (5) management and/or executive employees, by title only, in compliance with Section 16.27 of this Agreement.
EXECUTIVE/MANAGEMENT COMPENSATION
Title Total Compensation
1. Click here Click here
2. Click here Click here
3. Click here Click here
4. Click here Click here
5. Click here Click here
Form completed by: Click here
Title: Click here
City of Santa Barbara
Human Services and CDBG Programs
Community Development and Human Services Committee
Funding Recommendations
FY 2024-2025
March 2024
i
City of Santa Barbara
Community Development and Human Services Committee
2024-2025
OFFICERS
Chair - Jennifer Lemberger
Vice-Chair – Clarissa Montenegro
MEMBERS
African American Community - Charlotte Gullap-Moore
Business Community/Economic Development – Vacant
Disabled Community – Jacob Lesner-Buxton
Downtown Neighborhood – Vacant
Eastside Neighborhood - Jennifer Lemberger
Housing Authority – Clarissa Montenegro
Homeless Services - Lyiam Galo
Human Services - Vacant
Latino Community - Vacant
Oak Park Neighborhood - Angelica Diaz
Senior Community – Robert Permut
Westside/Lower Westside Neighborhood - Vacant
Youth-Oriented Services - Jenna Hamilton Rolle
STAFF
Laura Dubbels, Housing & Human Services Manager
Lindsey Drewes, Community Development Programs Specialist ii
TABLE OF CONTENTS
Introduction 1 Funding Recommendations 7
Community Development and Human Services
Committee 2 Administration and Fair Housing Activities 8 Available Funds 2 Staff Comments 9
Funding Criteria 4 Table 1 – Recommendations by Scoring – CDBG Capital and Economic Development
10 Application Process 5 Table 2 – Public Service/Human Service Recommendations
11 PROGRAM SUMMARIES
Capital/Economic Development Legal Aid Foundation 43
Parks & Recreation – Alice Keck Park Memorial Garden 13 Mental Wellness Center 44 Family Service Agency – Expanding Direct Service Space 14 New Beginnings – Community Counseling Center 45 Habitat for Humanity – Home Repair Program 15 New Beginnings - Safe Parking 46 Sanctuary Centers – Arlington Apartments Solar Project 16 Organic Soup Kitchen 47 Sanctuary Centers – Hollister Apartment Rehabilitation 18 Pacific Pride Foundation, Inc. 48 Turner Foundation – Village Apartment Community 20 Partners in Housing Solutions 49 Unity Shoppe – Heating, Ventilation, and A/C 22 PATH (People Assisting the Homeless) 50 WeeCare, Inc. - BOOST 24 Sanctuary Centers of Santa Barbara, Inc. 51 Public/Human Service Santa Barbara Neighborhood Clinics 52 CommUnify - 211 26 SBC Immigrant Legal Defense Center 53 Channel Islands YMCA – My Home 27 Showers of Blessing Santa Barbara 54 Channel Islands YMCA – Noah’s Anchorage 28 St. Vincent's – Family Strengthening Program 55 Child Abuse Listening Mediation (CALM) 29 Standing Together to End Sexual Assault 56 Council on Alcoholism and Drug Abuse 30 The Salvation Army – Hospitality House 57 De Marillac, LLC. – Fr. Virgil Cordano Center 31 Transition House – Emergency Shelter for Families 58 County of Santa Barbara District Attorney - SART 32 Transition House – Homelessness Prevention 59 Domestic Violence Solutions 33 United Boys & Girls Clubs 60 Family Service Agency – Long-Term Care Ombudsman 34
Family Service Agency – Senior Services 35
Family Service Agency – Family Resource Center 36
Foodbank – Warehouse Program 37
Friendship Center 38
Good Samaritan Shelter – Freedom Warming Centers 39
Hillside 40
Hospice of Santa Barbara 41
Independent Living Resource Center, Inc. 42
1 INTRODUCTION
Each year, the City of Santa Barbara receives Community Development Block Grant (CDBG) funds for activities that meet one of three national statutory objectives: 1) primarily benefit low- and moderate-income persons, 2) eliminate/prevent slums or blight, or 3) meet other urgent local community development needs.
CDBG funds may be used to provide decent housing, a suitable living environment, or expanded economic opportunities to low- and moderate-income persons. By law, up to 15 percent of CDBG funds may be used for public service activities, and up to 20 percent may be allocated for administration of the CDBG and Fair Housing programs. The remaining 65 percent may be used for capital construction and economic development projects.
The Community Development Human Service Committee (CDHSC) is recommending funding for seven CDBG Capital and Economic Development grant awards for fiscal year 2025. The Committee has reviewed the six-month performance reports and conducted site visits of the Fiscal Year 2024 Human Service/Public Service grantees and recommends that Council appropriate funding in the amount of $726,150 from the general fund and continue the funding awarded for the current Human Service/Public Service grant for the second grant year.
At the time the recommendations were developed, the City had not been notified of its Fiscal Year 2024–2025 CDBG allocation, so the recommended grant amounts were based on estimated level funding from Fiscal Year 2023–2024. Prior-year unexpended CDBG funds and program income were also available. A contingency plan was developed in the event of reduced or increased CDBG funds, which is explained further in this report.
Consolidated Plan Priorities and Goals
Every five years the City of Santa Barbara establishes its priorities and goals in a Consolidated Plan. Outlined in the City’s current Consolidated Plan are the following four goals: Homeless Assistance, Public Facilities and Infrastructure, Decent Housing Availability, and Economic Development.
Fiscal Year 2025 CDBG Funding Priorities
In addition to the Consolidated Plan Priorities and Goals, on October 17, 2023, Council adopted the following priorities for CDBG capital and economic development projects for the 2025 fiscal year:
Childcare – Projects that expand and develop new or existing childcare facilities, Homeless – Projects that serve the homeless, and
Families and Children – Projects that serve families and children.
Throughout the program’s existence, countless city residents have received services from organizations supported through Human Services and Community Development Block Grant funds. The organizations recommended for funding in 2024-2025 will continue to provide services to the impoverished, elderly, disabled persons, children, youth, and families of Santa Barbara. Funds will also support construction projects and economic development programs throughout the City. 2 COMMUNITY DEVELOPMENT AND HUMAN SERVICES COMMITTEE
The Santa Barbara City Council appoints a thirteen-member Committee to review applications for Human Services and CDBG funds and make funding recommendations. The Community Development and Human Services Committee (CDHSC) is comprised of representatives of the following groups:
Youth-Oriented Services
Business Community/Economic Development
Human Services Organization
Latino Community
African American Community
Senior Community
Housing Interests
Four (4) Low Income Neighborhoods:
Downtown, Eastside, Oak Park, Westside/Lower Westside
Disabled Community
Housing Authority Representative
The Committee generally meets on a monthly basis to monitor program compliance, conduct site visits of agencies, review mandatory reports to HUD, hold public hearings, and discuss issues related to community development and human services within the community. They meet twice per week during the grant application review process in January and February.
AVAILABLE FUNDS
The recommendations in this report are based on the combined amounts of $726,150 in City Human Services funds (subject to Council approval), $876,711 in CDBG entitlement funds, $30,913 in prior-year unexpended CDBG funds, and $60,000 in CDBG Program Income funds. The total amount available is estimated at $1,693,774.
Of the total $1,693,774, the following is available in each funding category:
Public/Human Service: $857,653
Capital/Economic Development: $600,779
CDBG Administration/Fair Housing: $235,342
3 Fig. 1
The total funds available are broken down as follows (Fig. 1):
As Federal regulations allow, the available CDBG funds are broken down for allocation as follows (Fig. 2):
Breakdown of CDBG Categories
Eligible Use Entitlement
Funds Repayment * Prior Year Reprogram Total
Public Service (15%) $131,507 $0 $0 $131,507
Capital $569,862 $0 $30,913 $600,775
Admin/Fair Housing (20%) $175,342 $60,000 $0 $235,342
$876,711 $60,000 $30,913 $967,624
* Program Income from the Housing Rehabilitation Loan Program is estimated at $300,000 for Fiscal Year 2024-2025. Up to 20% can be used for Administration.
CDBG Entitlement (est.) 876,711 $
CDBG Repayments 20% 60,000 $
CDBG Reprogram 30,913 $
Human Service Funds 726,150 $
TOTAL AVAILABLE TO ALLOCATE 1,693,774 $
Fig. 2
4 Fig. 3
FUNDING CATEGORIES
There are three separate categories under which the combined Human Services/CDBG funds are allocated:
1. Public/Human Service – City Human Services funds are combined with CDBG Public Service funds, 15% of which can be used for this purpose, to support direct social services to low-income persons. As shown in Fig. 3, below, the majority of funds in this category derive from City funds.
2. Capital - The majority of CDBG funds go towards capital projects. A total of $ $600,779 is available for Capital projects in Fiscal Year 2024-2025.
3. Administration/Fair Housing - This category shall not exceed 20% of the total CDBG funds available to be programmed during the fiscal year. A total of $235,342 is allocated for this category.
FUNDING CRITERIA
The following standards apply to programs applying for Human Services and/or CDBG funds:
1. Proposed programs/projects must primarily benefit low- and moderate-income residents, as defined by the U.S. Department of Housing and Urban Development.
2. Capital Project and Housing Rehabilitation applicants must be tax-exempt 501(c)(3) non-profit organizations incorporated or organized in the State of California or another state of the United States, or local units of government, whose proposals directly benefit low- and moderate-income City of Santa Barbara residents. Housing Rehabilitation applicants must be established affordable housing providers within the City of Santa Barbara. Economic Development applicants may be forprofit entities if they provide technical assistance, advice, and business support services to owners of microenterprises and persons developing microenterprises per CFR 570.201(o)(1)(ii).
3. Proposals must address specific social or physical needs and conditions of the people they propose to serve. Documentation could include social indicators, demographic data, surveys, community plans and need as perceived by potential consumers.
4. Proposals must identify at least one, and no more than three, Measurable Outcome(s), defined as:
Specific and realistic results or changes that a client will experience from participating in the applicant’s program or receiving the applicant’s service.
Human Service General Funds 726,150 $
Public Service CDBG (15%) 131,507 $
Total Public/Human Service Available 857,657 $
5 5. Proposals must present a marketing strategy, which includes specific efforts to reach ethnic communities.
6. Proposals must demonstrate support from
the people for which the program is proposed.
7. Applicants must clearly identify all funding
sources and justify their proposal if services are
available through another source.
8. Applicants shall demonstrate financial
stability. Applicants shall seek funding or
demonstrate funding support from diverse
public/private sources. The City shall not be
committed to total support of a program, nor
shall the City be committed to continuing
funding in the case that other support is
withdrawn. Administrative/overhead costs shall
be held to reasonable levels. Additionally, applicants shall demonstrate sufficient net assets or operating reserves to cover the organization’s liabilities, operating deficits, or debt.
9. City CDBG/HS funds shall support only those services that directly benefit residents of the City of Santa Barbara. Programs operated on a countywide or regional basis must show documentation that: (a) services benefit City residents, and (b) sufficient funds are available to support non-city residents.
10. Proposals shall identify geographical areas where they propose to provide services.
11. Proposals that pay the local minimum wage (as described in Chapter 9.128 of the City of Santa Barbara Municipal Code) to all staff for which CDBG/HS funds are requested shall receive an extra point in the rating process.
APPLICATION PROCESS
Advance notice of funding availability was emailed to all agencies that had either communicated an interest in applying, applied for funding in the past two years, or received a current grant. Additionally, an advertisement was published in The Voice SB, and posted on the home page of the City of Santa Barbara’s website and Facebook page, and a press release was issued and posted on the Nonprofit Resource Network of Santa Barbara County website. Links to the application website, instructions, informational and educational materials, and Frequently Asked Questions were added to the City website as well.
The grant application period opened on November 2, 2023. A mandatory Application Workshop for prospective applicants was held on November 9, 2023. Staff provided assistance to applicants who Santa Barbara Parks & Recreation –
Organic Soup Kitchen
6 were completing the application and offered feedback on applications that were submitted prior to the deadline. Applications were submitted electronically using a web-based platform. Eight CDBG Capital and Economic Development applications were submitted by the December 7, 2023 deadline. The total requested funding equaled approximately $1.1 million, which exceeded the available funding for Public/Human Service programs and Capital projects by more than $500,000.
The application review process was a significant undertaking that spanned January and February 2024.
Applications were reviewed by the CDHSC, a citizen review panel appointed by Council to make funding recommendations. As part of the process, Committee members analyzed each application package, which included a 47-question application form, proposed outcome measures, a client demographics page, a program and agency budget, and board of directors’ roster. Applicants were also required to submit independently reviewed financial reports and tax returns, which staff evaluated in order to notify the Committee of any potential concerns, such as excessive debt or operating deficits.
The Committee spent one night interviewing applications, followed by a second meeting to deliberate on the requests before the members calculated their individual scores.
SCORING
Economic Development applications were scored in the following categories, from which a total score of 100, plus one bonus point, was possible:
Agency: Track record/past performance, salaries too high or too low, large disparity between management staff and program staff;
Board: Composition, role, diversity, and level of involvement; Program: Bi-cultural/bi-lingual staff, quality of service, staff capacity (training/experience), program fits the agency’s mission, program monitoring, and outreach strategy; Measurable Outcomes: Program identified realistic, measurable results or changes that a client will experience from receiving the service;
Program Need: Duplication of service, collaboration with other agencies, composition/diversity of clients, target population, funding request corresponds to the number of clients served; Finances: Agency/Program’s revenue/expenses, percentage of funding sources secured, diversity of funding sources, overreliance on City funds, high amount of year-end excess or deficit funds, justifiable increase or decrease in request from prior year, assets and financial stability of the organization.
For Capital proposals, the following categories were evaluated in place of Program, Outcomes and Need:
7 Project Description: Scope of project clearly defined; meets federal, state and local requirements; feasibility.
Project Need: Who will benefit from the project; clear identification of need; will project satisfy demonstrated need, does the project align with the mission.
Project Cost: Itemized cost estimate from a contractor; reasonableness; can project be completed without full City funding; leveraging of other funding.
In addition, all applicants that pay a Living Wage to all staff for which Human Services/CDBG funds are requested, as described in Chapter 9.128 of the City of Santa Barbara Municipal Code, received an extra “Bonus” point.
Each Committee member scored each application based on the written proposal and verbal presentation, from which an average score was determined. Applications were then sorted by Priority and then ranked by their average score.
FUNDING RECOMMENDATIONS
Committee members scored applicants based on their written proposals and verbal presentations.
Committee members that had a conflict of interest with an applicant were required to abstain from scoring, voting, or recommending funding. Applicants’ average scores were determined using the Olympic method. Under this system, individual committee member scores are tallied, with the highest and lowest score/amount removed, and the resulting amount then divided by the remaining number of members who entered a score. An additional meeting was held on February 20, 2024, to allow Committee members to publicly confirm their individual scores.
A three-member CDHSC subcommittee was tasked with finalizing the recommended funding amount for each application using the full committee’s average recommended amount as a starting point, while considering other important factors, such as feasibility. The full Committee approved the final recommendations on February 27, 2024.
CAPITAL PROJECTS/ECONOMIC DEVELOPMENT
In the Capital and Economic Development category, six proposals are recommended for funding, resulting in not all funding being awarded. The CDHSC voted unanimously to hold the excess available funding in reserve for unforeseen increased project costs (due to inflation, labor cost increases, or product unavailability) to ensure project completion. At the end of the fiscal year, any remaining reserve funds will be reprogrammed and made available for the next application cycle.
PROGRAMS NOT RECOMMENDED FOR FUNDING
8 Due to the limited amount of available funds, number of requests, and the highly competitive nature of the proposals, the CDHSC is not recommending funding for the Turner Foundation due to the low application score and the feasibility of the project.
PUBLIC/HUMAN SERVICES
The CDHSC is recommending that all current Public Service and Human Service grants receive a second year of grant funding.
TABLE 1, on page 10, lists the CDBG Capital and Economic Development applications sorted by score with the highest score at the top of each section.
TABLE 2, on page 11, lists the Human Service and Public Service awards applications sorted alphabetically.
ADMINISTRATION AND FAIR HOUSING ACTIVITIES
CDBG funds and 20% of anticipated program income funds are available to be used for Administration and Fair Housing activities. These funds will be used for the Administration of the CDBG program, which works to ensure that the City and all grantees are in compliance with CDBG regulations and the City’s Fair Housing Program.
Contingency Plan
Because HUD had not announced the City’s actual CDBG allocation at the time the recommendations were developed and City Council has not approved the allocation of General Funds, the Committee also formulated contingency plans in case funds allocated to the City were higher or lower than estimated. The contingency plan is detailed below.
In the event of increased funding:
Public/Human Services – The excess available funds will be distributed equally to applicants who did not previously receive 100% percent of their original grant request.
Capital/Economic Development – The excess available funds will be added to WeeCare’s grant. If increased funding is more than $16,000, the committee will reconvene to make a revised recommendation. Should funds be lower than expected, the recommended plan is as follows:
Public/Human Services – The deficit amount will be divided equally among all applicants. If, as a result of this contingency plan, the recommendation to a particular applicant is less than the City’s $9,000 minimum grant amount, that minimum will be waived.
9 Capital/Economic Development – The decrease in available funds will be taken from the amount of funds granted to WeeCare. If the deficit is greater than $16,000, the committee will reconvene to make a revised recommendation.
STAFF COMMENTS
The Committee has thoroughly reviewed the applications and has diligently applied the specified criteria and funding priorities set by City Council to its recommendations. Council has the option, at its discretion, to recognize additional concerns and City interests in modifying the funding recommendations.
10 Table 1
Recommendations by Scoring – CDBG Capital and Economic Development Organization Name Project/Program Name Score Request Recommend Family Service Agency Expanding Direct Service Space 93.75 24,948.00 $ 24,948.00 $ Alice Keck Park Memorial Garden Safety Improvements 92.67 265,000.00 $ 265,000.00 $ Unity Shoppe Unity Shoppe 88.75 25,620.00 $ 25,620.00 $ Sanctuary Centers Arlington Apartments Solar 88.50 108,683.45 $ 108,683.45 $ Sanctuary Centers Hollister Apartment Rehabilitation 88.00 50,207.75 $ 50,207.75 $ Habitat for Humanity Home Repair Program 84.00 60,000.00 $ 60,000.00 $ The Turner Foundation Village Apartment Repairs and Renovations 72.75 338,000.00 $ - $ WeeCare Upwards 65.25 240,000.00 $ 66,319.90 $
11 Table 2
Public Service/Human Service Recommendations (Sorted Alphabetically) Organization Name Program Name Recommend
CAC, DBA: CommUnify 2-1-1 Helpline 9,000 $
Channel Islands YMCA My Home/Street Outreach 22,795 $
Channel Islands YMCA Noah's Anchorage 22,795 $
Child Abuse Listening Mediation (CALM) CALM 24,000 $
Council on Alcoholism and Drug Abuse CADA 16,000 $
De Marillac, LLC. Fr. Virgil Cordano Center 32,000 $
District Atty Office of Santa Barbara Sexual Assault Response Team 9,000 $ Domestic Violence Solutions Emergency Shelter & Support 32,000 $ Family Service Agency Senior Services Program 24,000 $
Family Service Agency Family Resource Center 21,000 $
Family Service Agency Long-Term Care Ombudsman 24,000 $ Foodbank of Santa Barbara County Foodbank's Warehouse Program 24,000 $ Friendship Adult Day Care Center Friendship Center 12,000 $ Good Samaritan Shelter (GSS) Freedom Warming Centers 24,000 $ Hillside Hillside 40,000 $
Hospice of Santa Barbara Hospice of SB 16,000 $
Independent Living Resource Center, inc ILRC 10,500 $
Legal Aid Foundation Legal Aid Foundation 24,000 $
Mental Wellness Center Mental Wellness Center 10,278 $
NBCC dba New Beginnings Community Counseling Clinic 40,000 $ NBCC dba New Beginnings NBCC Safe Parking 45,295 $
Organic Soup Kitchen Organic Soup Kitchen 28,000 $
Pacific Pride Foundation Pacific Pride Foundation 24,000 $ Partners in Housing Solutions Partners in Housing Solutions 24,000 $ PATH PATH 37,000 $
Sanctuary Centers Of Santa Barbara Inc Sanctuary Centers 12,000 $ Santa Barbara Neighborhood Clinics Neighborhood Clinics Dental Care 32,695 $ SBC Immigrant Legal Defense Center Legal Services 22,400 $ Showers of Blessing Santa Barbara Showers of Blessing 18,000 $ St. Vincent's Family Strengthening 21,600 $
Standing Together to End Sexual Assault STESA 32,000 $
The Salvation Army The Salvation Army 9,000 $
Transition House Family Shelter and Services 64,000 $
Transition House Homelessness Prevention 14,000 $
United Boys & Girls Clubs United Boys & Girls Clubs 36,295 $ Total $ 857,653
12 PROGRAM SUMMARIES
The Program Summaries list the goals and measurable outcomes as submitted in the applications.
Staff and the Community Development and Human Services Committee understand that the goals and outcomes may change depending upon the actual amount of funding awarded. If applicable, goals and outcomes will be adjusted during the contract negotiation process. In addition, staff work with grantees to make their objectives more measurable, if needed.
CAPITAL/ECONOMIC DEVELOPMENT
Listed alphabetically
13 City of Santa Barbara, Parks and Recreation
Department PRIORITY
N/A
Alice Keck Park Memorial Garden Safety Improvements
PROJECT BUDGET GRANT REQUEST RECOMMENDATION
$365,000 $265,000 $265,000
PROJECT DESCRIPTION
The Alice Keck Park Memorial Garden (Park) safety and accessibility improvement project (Project) will achieve much needed infrastructure, park amenity and accessibility improvements. The Project elements include: 1) repair and upgrades to fencing, lighting, benches, 2) access improvements through the removal of physical barriers, pathway improvements, handrails, and ADA signage, and 3) park circulation and safety improvements with the installation a vehicle maintenance gate.
PROGRAM PURPOSE
The Parks and Recreation Department (Department) provides public park space for playgrounds, picnics, community events, sports, and other recreational interests. The Park is a very important public space due to its proximity to downtown and the high density of residential units in the area. Constructed in 1979, the Park is a large 4.6 acre open space that covers an entire city block between Santa Barbara, Micheltorena, Garden, and Sola Streets. The Park is very popular for passive recreation including picnicking, walking, and small gatherings due to its diverse plantscapes, koi pond, and sensory garden with interpretive signs. A brief stop in any portion of the park provides an immersive experience similar to the Botanic Garden or Lotus Land, but at no cost and is available to everyone. Often called the "crown jewel" of City parks, this park is in need of reinvestment to increase accessibility and rehabilitate its existing infrastructure to ensure it remains an open and safe for users.
USE OF FUNDS:
The CDBG capital funds will be used to pay for the cost of labor and materials required to construct the project. The Department will provide funds through the General Fund Capital Improvement Program to cover the park survey, and engineering, design, permitting, and construction administration. 14 Family Service Agency of Santa Barbara County PRIORITY N/A Expanding Direct Service Space
PROJECT BUDGET GRANT REQUEST RECOMMENDATION
$ 31,548 $24,948 $24,948
PROJECT DESCRIPTION
The project will increase the availability of space to provide direct services. We will remodel the interior of our building to: 1) convert one large private counseling office into two counseling offices; and 2) convert an open office space into an additional private office space for program delivery.
PROGRAM PURPOSE
The building at 123 West Gutierrez Street houses FSA's direct service programs. Services are provided on the first floor and program/administrative staff have offices throughout the building. Programs include:
1. Youth & Family Behavioral Health - provides counseling for children, youth, adults and families in our clinic of seven therapy rooms (proposed remodel to eight rooms).
2. Family Support Services - Basic needs assistance and parent education at the on-site family resource center, as well as individual meetings in offices to provide case management.
3. Senior & Caregiver Support - counseling sessions are held in the therapy rooms and group sessions are conducted in large meeting rooms.
4. Long-Term Care Ombudsman – Monitors the care of residents living in long-term care facilities, with offices for staff who receive and respond to resident calls, as well as hosting in-person family meetings in offices or large meeting rooms.
USE OF FUNDS:
The CDBG capital funds will pay for construction costs including materials and/or labor. The budget also includes the City's (5%) project delivery costs.
15 Habitat for Humanity of Southern Santa Barbara
County PRIORITY
N/A
Home Repair Program
PROJECT BUDGET GRANT REQUEST RECOMMENDATION
$60,000 $60,000 $60,000
PROJECT DESCRIPTION
Rehabilitation Programs includes an owner-occupied home repair and rehabilitation program, which focuses on assisting low-income individuals, families and seniors with necessary home repairs, accessibility modifications and aging-in-place adaptations to remain safely in their homes. Home repairs are confirmed for applicants who own their home, are income verified below 80% AMI, and demonstrate an urgent need among other selection criteria.
The goal of the program is to protect the city's naturally affordable housing by partnering with low-income homeowners on their direct needs to keep them in their homes by addressing safety and aging-in-place concerns they are unable to finance on their own.
PROGRAM PURPOSE
CDBG funding of our low-income owner occupied repair program supports 100% low-income homeowners' health, safety and aging in place concerns within and outside of their home. All home repair recipients complete an eligibility screening and extensive application process that includes income verifications and homeowner status at minimum. Home repairs are a grant to the homeowner, not a loan. There is no repayment back to Habitat and the program grant is currently in compliance with CDBG funds from the county already in-place for other areas of Santa Barbara.
USE OF FUNDS:
The funds will be used to support: Materials procurement, Payment to licensed professionals, Building Permits, Environmental Review, Repair Project Management (Internal staff who income-qualify eligible homeowners, conduct construction site visits, get bids, project manage repair work to ensure projects are on time and within budget and that homeowners' needs are met) & Overhead costs (IT, phone, vehicle, insurance, legal, office, printing flyers, advertising program, etc.) 16 Sanctuary Centers Of Santa Barbara Inc PRIORITY
N/A Arlington Apartments Solar Project
PROJECT BUDGET GRANT REQUEST RECOMMENDATION
$108,683.45 $108,683.45 $108,683.45
PROJECT DESCRIPTION
Sanctuary Centers of Santa Barbara provides permanent affordable housing units for more than 36 clients living with mental illness. These apartments are housed in two separate buildings on Anapamu Street. the Arlington Apartments provide 28 units for low-income clients needing a safe and supportive living environment.
To reduce costs and provide sustainable energy for our clients, we propose adding 58 solar panels to this building.
This will require the following:
1. Design- configuration of approximately 58 solar panels on a rooftop
2. Procurement-purchase of the solar panels
3. Permitting of solar system-interfacing with City staff to secure permits for installation
4. Installation-wiring electrical components, completing electrical connection, completing a grid-tie wiring path, completing an off-grid wiring path for battery storage, roof mounted electrical route, mounting the inverter, grounding the system, locating and marking roof rafters, installing roof attachments, installing roof rails, installing racking rails, mounting solar panels to the rails.
5. Monitoring installation-Quality control measures to ensure that panels are being implemented to design and print standards
6. Interconnection-application and approval process to connect to the utility grid
7. Commissioning-configuring and verifying that all panels have been designed, installed, and optimized per the expected performance standards
PROGRAM PURPOSE
Sanctuary Centers of Santa Barbara is a vital institution that extends its services to a diverse demographic, serving more than 500 individuals spanning different age groups, from children and adolescents to adults and seniors every year. This profound impact is achieved through the utilization of 17 seven strategically located campuses in Downtown Santa Barbara. These facilities encompass an array of services and programs, including the Integrated Health Clinic, Sanctuary House's 12-bed in-patient treatment unit, 36 low-income housing units, outpatient mental health services, and specialized therapy for individuals grappling with Co-Occurring Disorders, addressing both substance abuse and mental health concerns.
This project will specifically provide solar panels to the Arlington Apartment building which provides 28 affordable housing units to adults living with mental illness.
The Supportive Housing program is designed to provide a sober, safe, and healthy environment that addresses the psychological issues and needs of our tenants. When people don't have stable housing, it can negatively impact their mental health, making it harder for them to manage their condition and access the services they need. Without a safe and secure home, individuals may experience stress, anxiety, and depression, all of which can exacerbate their mental illness.
By reducing utility expenses, nonprofits can allocate more funds to vital programs, support their beneficiaries, and expand their outreach. This enhanced financial efficiency enables the program to increase the effectiveness of service delivery. Furthermore, a decrease in utility costs contributes to the sustainability of these organizations, ensuring their long-term viability and ability to provide essential services. Providing safe, supportive, and secure housing for clients living with mental illness requires stability. Our clients need a stable environment in which they can heal. Reducing utility costs, not only enhances Sanctuary Centers' financial resilience but also maximizes their social impact.
USE OF FUNDS:
City of Santa Barbara CDBG funds will be used to purchase, install, and commission solar panels for the roof of the Arlington Apartments located at 125 W Anapamu St. Funds will additionally pay for permitting of the solar panels.
18 Sanctuary Centers Of Santa Barbara Inc PRIORITY
N/A Hollister Apartment Rehabilitation Project
PROJECT BUDGET GRANT REQUEST RECOMMENDATION
$50,207.75 $50,207.75 $50,207.75
PROJECT DESCRIPTION
Sanctuary Centers of Santa Barbara provides affordable housing units for more than 36 clients living with mental illness. These apartments are housed in two separate buildings on Anapamu Street, the Hollister Apartments provide 8 units for low-income clients needing a safe and supportive living environment.
To reduce costs and provide sustainable energy for our clients, we propose adding 58 solar panels to this building.
This will require the following:
1. Design- configuration of approximately 22 solar panels on a rooftop
2. Procurement-purchase of the solar panels
3. Permitting of solar system-interfacing with City staff to secure permits for installation
4. Installation-wiring electrical components, completing electrical connection, completing a grid-tie wiring path, completing an off-grid wiring path for battery storage, roof mounted electrical route, mounting the inverter, grounding the system, locating and marking roof rafters, installing roof attachments, installing roof rails, installing racking rails, mounting solar panels to the rails.
5. Monitoring installation-Quality control measures to ensure that panels are being implemented to design and print standards
6. Interconnection-application and approval process to connect to the utility grid
7. Commissioning-configuring and verifying that all panels have been designed, installed, and optimized per the expected performance standards
PROGRAM PURPOSE
Sanctuary Centers of Santa Barbara is a vital institution that extends its services to a diverse demographic, serving more than 500 individuals spanning different age groups, from children and adolescents to adults and seniors every year. This profound impact is achieved through the utilization of seven strategically located campuses in Downtown Santa Barbara. These facilities encompass an array of services and programs, including the Integrated Health Clinic, Sanctuary House's 12-bed in-patient treatment unit, 36 low-income housing units, outpatient mental health services, and specialized therapy 19 for individuals grappling with Co-Occurring Disorders, addressing both substance abuse and mental health concerns.
This project will specifically provide solar panels to the Hollister Apartment building which provides 8 affordable housing units to adults living with mental illness.
The Supportive Housing program is designed to provide a sober, safe, and healthy environment that addresses the psychological issues and needs of our tenants. When people don't have stable housing, it can negatively impact their mental health, making it harder for them to manage their condition and access the services they need. Without a safe and secure home, individuals may experience stress, anxiety, and depression, all of which can exacerbate their mental illness.
By reducing utility expenses, nonprofits can allocate more funds to vital programs, support their beneficiaries, and expand their outreach. This enhanced financial efficiency enables the program to increase the effectiveness of service delivery. Furthermore, a decrease in utility costs contributes to the sustainability of these organizations, ensuring their long-term viability and ability to provide essential services. Proving safe, supportive, and secure housing for clients living with mental illness requires stability. Our clients need a stable environment in which they can heal. Reducing utility costs, not only enhances Sanctuary Centers' financial resilience but also maximizes their social impact.
USE OF FUNDS:
City of Santa Barbara CDBG funds will be used to purchase, install, and commission solar panels for the roof of the Hollister Apartments located at 115 W Anapamu St. Funds will additionally pay for permitting of the solar panels.
20 The Turner Foundation PRIORITY
N/A The Village Apartment Community Repairs and Renovations
PROJECT BUDGET GRANT REQUEST RECOMMENDATION
$346,000 $338,000 $338,000
PROJECT DESCRIPTION
The Village comprises of 6 buildings, one of which is dedicated to laundry, totaling 70 units. Half of the units are located downstairs, and the other half are upstairs. The critical issue at hand is the infestation of termites and fungus causing dry rot on the balconies and eaves and the flaking of paint on the building exteriors. Re-painting the Village has been a priority of the Turner Foundation's for the past few years as part of the exteriors have weathered significantly overtime.
The balconies and eaves exhibit several concerning issues. First and foremost, they have developed numerous soft spots that could potentially pose a liability issue for both residents and visitors. Additionally, the plywood used is rotting and has become loose in certain areas, making it susceptible to breaking through. Given these conditions and the potential safety hazards they pose, we have evaluated that we will begin the scope of our work with pest control who will access the evidence of dry wood termites in the sheathing and fascia of the exteriors. On behalf of consultation by Building and Safety, the Turner Foundation will have exploratory permits completed for three buildings before moving forward (522, 524, and 924). Pest control, with our agreement, will repair, reinforce, or remove and replace the damaged area with state and local building codes. Similarly, the fungus damage noted in the siding and window trims of the exterior will be repaired, reinforced, and removed before replacement.
In order for pest control to accurately repair infestations by termites or fungus, we will need to relocate our residents for a total of 3 days. Their relocation to a hotel must include access to kitchenette for all 70 units.
The total price to relocate our residents while the tenting treatment for a total of 3 nights is included in our overall budget for the project.
Once pest control has completed their work, we will begin the process of painting the exterior of all 6 buildings. The scope of work for painting includes pressure wash, re-placing stucco, priming the wood eaves, railings, trim, and facia. Secondly, the painting will include the patios, walkways where the wood that had been affected by dry rot was repaired and replaced and the entry doors to all units in the complex. This specific project will not include the painting to the perimeter or surrounding fence of the property.
PROGRAM PURPOSE
21 The Turner Foundation, driven by the founder's innovative housing model, is dedicated to serving lowincome youth, families, the elderly, and individuals with disabilities on the Westside of Santa Barbara. We own and operate two ADA-compliant low-income apartment complexes—The Village and The Lighthouse. These complexes serve as hubs for after-school education, offering homework assistance, music, dance, art lessons, and a 9-week summer program. The foundation's model encompasses 11 enrichment programs and a rapidly growing Teen Program. Additionally, we collaborate with Doman International to support families with disabilities, hosting bi-annual clinics led by an expert in brain-injury rehabilitation. Through our Community Learning Centers Program, students benefit from free afterschool music education provided by The Music and Imagination Program, which emphasizes equity, cultural diversity, and empowerment. TFMI offers seven innovative programs, including Youth Blues and Jazz Band, EQ Vibes, Music Production, Individual Music Instruction, Music Exploration, Cross Curricular Studies, and Music Excursions. The recently launched Teen Program, initiated in 2022, extends our focus to college, career, and life skill preparation, fostering the aspirations of our students. The Scholarship Fund supports students facing barriers in pursuing higher education, exemplifying our commitment to empowering individuals on their educational journeys. Specifically, the City CDBG funding we are seeking will support The Village, comprising five buildings with a total of 70 units, and the on-site supportive services detailed above.
USE OF FUNDS:
The requested funding in the amount of $346,000 will be used in 4 specific ways: $94,858 to address termite and fungus damage, $164,717 to re-paint the exteriors of the buildings, $72,452 for the temporary relocation of residents during tenting for extermination, and $3,000 (approximation made and subject to change if approved for funding) towards the environmental review that is required to move forward with the proposed project. The remaining costs including an architect ($5,000) and exploratory permits ($3,000 approx.) will be funded on behalf of the Turner Foundation. 22 Unity Shoppe PRIORITY
N/A Heating, Ventilation, and Air Conditioning
PROJECT BUDGET GRANT REQUEST RECOMMENDATION
$25,620 $25,620 $25,620
PROJECT DESCRIPTION
Running the Unity Shoppe, whose mission is to provide residents impacted by temporary conditions of poverty, natural disaster or health crisis with resources, including groceries, clothing, and other essentials, that reinforce human dignity and encourage self-sufficiency and independence, takes substantial financial and person-power resources, adequate levels of groceries, and other sought after essentials: access to a refrigerated vehicle, sufficient gasoline, staff drivers, and other dedicated Unity Shoppe employees and volunteers receiving phone calls, taking custom delivery orders, bagging, loading, working and training JobSmart volunteers, restocking grocery shelves, logging inventory, categorizing donated items, and much more. All of this takes place at the Chapala St., downtown location which is strategically located to many clients and is a large space. However, this space is older with no air conditioning, heating, or cross ventilation due to very few windows. On warm days, staff and volunteers are very uncomfortable and on cold days, it is colder inside than outside. Not only are volunteers and staff working in compromised these extreme conditions.
Awarded funds will be used to purchase and install a new HVAC system, heating, ventilation, and air conditioning. This complete comfort system will allow all Unity Shoppe programs housed in this location to operate with full efficiency and comfort, and bring relief to staff and volunteers as well as a longer shelf life to food. In addition, volunteers and clients needing extra care, the elderly and those with health conditions, will not feel compromised by being too cold or too hot while shopping or working.
PROGRAM PURPOSE
Unity Shoppe houses most of its programs at this Chapala location as well as its executive and administrative staff, and volunteers. This project will support Unity Shoppe's main programs, staff, and volunteers that serve the Santa Barbara Community and greatly increase comfort and ease in this highly used working environment.
agencies partnered with identifying families, children, adults, single-parent households, and seniors in need of services such as free groceries. Clients have the opportunity to shop in a store-like setting for groceries that support a healthy and well-rounded diet, choosing foods that they know how to cook, as well as other household necessities, personal care products and clothing. They are able to access 23 shopping privileges twice per month, five days per week, 10am-5pm. Unity Shoppe processes more than 750,000 different food items yearly, and more than 250,000 pounds of food. seniors, immune compromised adults, the disabled, and other homebound adults and families are served by Unity Delivers serving at-home clients through a custom-selected grocery service delivered directly to the home. Unity Delivers staff and volunteers work in this facility preparing groceries to be delivered to those in need.
Other programs housed at the downtown Chapala location include JobSmart, which provides young adults, unemployed residents, and individuals living with disabilities occupational training and work experience required to find gainful employment in a competitive job market. Unity staff help volunteers develop and practice basic skills such as customer service, inventory management, and facility maintenance in a functional retail setting. The current Job Smart program helps people succeed in their job search by providing job seekers with professional interview attire. Partnerships with government agencies, rehabilitation programs, and independent living organizations help identify and recruit the individuals that are in need of this service.
The Seasonal Shoppes, also housed at the Chapala location, provide back-to-school essentials and gifts during the holidays to support families and allow them to provide for their children. Unity Shoppe is able to lighten the economic load for families and enable them to celebrate special times together such as the holidays and back to school. These important milestones make a difference and Unity Shoppe is -to-School
Shoppe each fall for new school clothing, backpacks and all of their school supplies. During the annual winter season, thousands of Santa Barbara County children, along with their families, select toys and gifts (new and handmade) during the holidays. Many Senior volunteers work directly with this program. Unity Shoppe is deeply concerned with their compromised working conditions in extreme weather of heat and cold.
USE OF FUNDS:
The funds will be used to have HVAC installed in the building along with the permits and a structural engineer to consult with.
24 WeeCare, Inc.
BOOST
PRIORITY GRANT REQUEST RECOMMENDATION
N/A $240,000 $66,319
PROGRAM PURPOSE
The BOOST program will expand economic opportunities for daycare providers in the City of Santa Barbara by training them to use essential tools that will make their operations more efficient. This program will empower them to reach their full revenue potential and stabilize their jobs in the childcare industry.
TARGET POPULATION BUSINESSES SERVED
The target population is LMI microenterprise owners who run licensed inhome daycares. 30
MEASURABLE OUTCOMES
1. Out of the 30 microenterprise childcare providers in the BOOST Program, 9 (30%) will report 20% more gross revenue by closeout of the program year. The BOOST Program provides targeted marketing support that enables Program Participants to expand capacity and earn more revenue by reaching maximum capacity.
2. Out of the 30 microenterprise childcare providers in the BOOST Program, 24 (80%) of Participating Childcare Providers will remain open throughout the program year and 9 (30%) of Participating Childcare Providers will hire a Teaching Assistant through the program. That is 9 LMI childcare jobs created as a result of the business and technical support provided to Participating Providers to help them expand their facility capacity and digitize their operations.
USE OF FUNDS
CDBG funds will be used to coach each daycare provider, enhance their business model, and train them to 25 PUBLIC/HUMAN SERVICE
Listed alphabetically
26 Community Action Commission of Santa Barbara
County, DBA: CommUnify
2-1-1 Helpline
PRIORITY GRANT REQUEST RECOMMENDATION
2 $30,000 $9,000
PROGRAM PURPOSE
The 2-1-1 Helpline is a comprehensive information and referral system connecting the community to health and human services, disaster relief and public information.
TARGET POPULATION PERSONS SERVED
2-1-1 targets populations of all socio-economic backgrounds in Santa Barbara County 1800
MEASURABLE OUTCOMES
1. 1,800 callers will call 2-1-1 during the program year; of those, 95% will report (via a representative survey) that they received sufficient useful and helpful information and/or a referral to a local agency.
2. 1,000 Individuals will access the 2-1-1 website during the program year; of those, 100% will have access to information about health and human services.
3. 20 individuals will access the 2-1-1 Helpline via text; of those, 95% will report (via a representative survey) that they received sufficient useful and helpful information and/or a referral to a local agency.
USE OF FUNDS
A CDBG grant in the amount of $30,000 each year for two years (total $60,000) will be used over two years -1-
center.
27 Channel Islands YMCA
Youth and Family Services - My Home
PRIORITY GRANT REQUEST RECOMMENDATION
1 $25,000 $22,795
PROGRAM PURPOSE
Partnering with the Housing Authority of the City of Santa Barbara and private landlords to provide access to competitive housing options, My Home provides: needs assessments, financial assistance, intensive case management, counseling, life skills training, and community engagement opportunities to transitional aged youth 17 to 24 years old.
TARGET POPULATION PERSONS SERVED
Youth ages 17-24 who are experiencing homelessness, housing instability, and lack resources 100
MEASURABLE OUTCOMES
1. 100 clients who are currently homeless or are at risk for experiencing homelessness receive access to basic needs and/or intensive case management services; of those to be served, 66% (66 clients) will gain and/or maintain safe and stable housing.
2. 80 clients will participate in employment case management services; of those, 75% (60 clients) will gain, retain, or increase employment in the first 90 days of enrolling in the My Home program.
3. 70 clients who receive education case management services including access to resources and technology, school applications and enrollment, and tutoring; of those, 75% (52 clients) will enroll, maintain, or graduate from their program of study.
USE OF FUNDS
Program costs funded with this grant will be applied to the salaries of the My Home Program Director and My Home Coordinators.
28 Channel Islands YMCA
Youth & Family Services - Noah's Anchorage
PRIORITY GRANT REQUEST RECOMMENDATION
1 $25,000 $22,795
PROGRAM PURPOSE
-in services, and crisis intervention to youth 12-17 who are experiencing homelessness, atHomelessness Prevention Center, operating an 8-bed residential home located at 301 West Figueroa Street in Santa Barbara just three blocks away from the Santa Barbara MTD Transit Center. Youth may receive shelter, crisis intervention, basic needs, family mediation and counseling, case management, mental health counseling, and much more on-site, via phone, or virtually.
TARGET POPULATION PERSONS SERVED
Runaway, homeless youth ages 12-17 and their families 255
MEASURABLE OUTCOMES
1. Out of 255 youth and young adults who receive outreach and crisis intervention, 90% (225) will effectively utilize de-escalation and diversion services (basic needs services, case management, emergency shelter, counseling, and referrals for other needs) which would have otherwise required law enforcement or other emergency response unit involvement.
2. reunify with family, kin, or establish an alternative and safe long-term housing option.
3. Of the 100 youth (and their caregivers) who receive ongoing case management, emergency shelter, and counseling services, 95% (95) will report a 3 or above out of 4 on the Client Satisfaction Questionnaire.
USE OF FUNDS
Program costs funded with this grant will be applied to the salaries of the Noah's Anchorage Operations Director, Program Director, and Clinical Caseworkers.
29 Child Abuse Listening Mediation (CALM)
Childhood Trauma Treatment
PRIORITY GRANT REQUEST RECOMMENDATION
1 $30,000 $24,000
PROGRAM PURPOSE
and Spanish to children and families who have been victims of abuse, neglect, domestic violence, or other forms of trauma that have lasting impacts on the health and wellbeing of individuals and the community.
Using evidence-based therapies and clinical assessments to inform treatment, children and non-offending family members participate in treatment to promote healing, family strengthening, and positive mental health outcomes. These services are provided in the CALM offices in downtown Santa Barbara, MondayFriday from 8:00 a.m.- -based venues, and through telehealth.
TARGET POPULATION PERSONS SERVED
Children and families in Santa Barbara County 300
MEASURABLE OUTCOMES
1. 250 children ages 6 to 18 will receive trauma-informed mental health treatment. Of those, 60% will show a reduction in internalizing symptoms (e.g. anxiety, depression) upon completion of treatment.
2. 250 children ages 6 to 18 will receive trauma-informed behavioral health treatment. Of those, 60% will show a reduction in externalizing symptoms (e.g. rule-breaking behaviors, aggression) upon completion of treatment.
USE OF FUNDS
Human Services funding will be used to support the salaries of two CTTP clinical staff providing services during the grant period.
30 Council on Alcoholism and Drug Abuse
Adult Residential Treatment Services (ARTS)
PRIORITY GRANT REQUEST RECOMMENDATION
1 $20,000 $16,000
PROGRAM PURPOSE
Adult Residential Treatment Services (ARTS) take place in a 12-bed residential facility for men and women, owned by the Santa Barbara Housing Authority. Services are provided 24/7 by certified alcohol and drug counselors. Mental health counseling is provided by Licensed and Associate therapists.
TARGET POPULATION PERSONS SERVED
The program targets low-income individuals in need of substance abuse withdrawal management and treatment services who are medically authorized for a social model detox program and able to abstain from alcohol or drugs without the danger of seizures.
100
MEASURABLE OUTCOMES
1. 100 low-income adults will receive withdrawal management and/or residential treatment services; of those, 75% will successfully graduate from the program (meet all program requirements and be clean and sober at discharge).
2. Of the 100 low-income adults receiving withdrawal management and/or residential treatment services, 98% will be placed in stable or improved housing conditions upon discharge from the program.
3. Of the clients who successfully complete withdrawal management and/or residential treatment services, 80% will engage in ongoing treatment and/or aftercare services (outpatient treatment, residential treatment/sober living, or attending 12 Step Groups) within 14 days of discharge.
USE OF FUNDS
Funds will be used to support a portion of the salary of the Site Supervisor, who manages the day-to-day program operations and also directly serves clients.
31 De Marillac, LLC. dba the Fr. Virgil Cordano Center
Fr. Virgil Cordano Center
PRIORITY GRANT REQUEST RECOMMENDATION
1 $40,000 $32,000
PROGRAM PURPOSE
The Fr. Virgil Cordano Center (FVCC) is the only drop-in homeless day center in the Santa Barbara area and offers services addressing the physical and community needs of homeless men and women during the day.
TARGET POPULATION PERSONS SERVED
Unsheltered and chronically homeless individuals in the Santa Barbara area. In 2022, the homeless community in the Santa Barbara area numbered 1,047 and accounted for more than half of the county-wide homeless population (2022 Point-in-Time Count).
100
MEASURABLE OUTCOMES
1. One hundred (100) members of the homeless community will receive case management and referrals; of these, 35% will be referred to Behavioral Wellness for mental health services.
2. One-hundred (100) members of the homeless community will receive case management and referrals; of those 15% will increase their government benefits.
3. One hundred (100) members of the homeless community will receive case management; of these, 25% will gain employment and remain employed for a period of at least 3 months.
USE OF FUNDS
Requested funds will be applied towards the partial salary of the Fr. Vigil Cordano Center's (FVCC) Program Director and Assistant Program Director, who are responsible for management and coordination of the FVCC's services and operations.
32 District Atty Office of Santa Barbara-SART Program
Sexual Assault Response Team (SART)
PRIORITY GRANT REQUEST RECOMMENDATION
1 $9,000 $9,000
PROGRAM PURPOSE
The child forensic portion of SART provides expert forensic interviewers at the request of Law Enforcement and Child Welfare Services in response to allegations of child abuse or abuse of a disabled adult. A child forensic interview (CFI) is a fact-finding interview designed to elicit the maximum amount of details related to an alleged crime, while imposing the least amount of trauma upon the child victim/witness being interviewed. The CFI is considered "evidence" in a criminal investigation and must be conducted by a trained CFI. C.A.L.M therapists, CFIs, law enforcement, deputy district attorneys and DA victim witness advocates meet at the interview site to support the victim/witness's safety, mental health and legal needs and to ensure a thorough investigation of all criminal allegations in the pursuit of justice for the children and families we serve.
TARGET POPULATION PERSONS SERVED
Alleged Child Victims and Witnesses to crime residing within the City of Santa Barbara. 82
MEASURABLE OUTCOMES
1. 30 client's will receive child forensic interviews; of those, 100% will be referred to additional mental health and/or advocacy services.
USE OF FUNDS
All funds from this HSC/CDBG grant will be used to finance the training, peer review, scheduling and forensic interviewing services provided by Child Forensic Interview Specialists at C.A.L.M. All funds will be used to pay for CFIs conducted for residents of the City of Santa Barbara. 33 Domestic Violence Solutions for Santa Barbara County DVS - Emergency Shelter & Support
PRIORITY GRANT REQUEST RECOMMENDATION
1 $40,000 $32,000
PROGRAM PURPOSE
Our emergency shelter serving the City of Santa Barbara provides the following services: up to 60 days in confidential, secure housing along with basic necessities such as food, clothing and personal necessities for individuals and families, assistance with first responders (law enforcement, medical personnel) including immediate contact with DV victims in crisis and transportation to the shelter, adult and children's counseling with licensed MFT's, Case Management, including assistance and referrals for legal services, job & life skill training and both transitional and permanent housing support through our Housing First program, we operate the shelter and our Crisis Line 24/7. The crisis line is answered directly by our trained Client Advocates.
TARGET POPULATION PERSONS SERVED
Survivors of domestic violence and their families. 145
MEASURABLE OUTCOMES
1. Of the 60 adult clients that receive emergency shelter, 100% will leave with a safety plan and a demonstrated knowledge of domestic violence.
2. Of the 60 adult clients that receive emergency shelter, 75% will make progress on stated primary goals (legal, housing, employment etc.) that are set up with client advocates upon entry to shelter.
USE OF FUNDS
City of Santa Barbara CDBG funds will be applied towards salaries and benefits for DVS SB shelter advocates. Our advocates are critical to our overall goals as their work specifically addresses client safety, case management and referrals. The advocates monitor the condition of our shelter and staff our 24/7 crisis lines. CDBG funding assists us to build a stable and violence free life for our clients and families. 34 Family Service Agency of Santa Barbara County
Long-Term Care Ombudsman
PRIORITY GRANT REQUEST RECOMMENDATION
2 $30,000 $24,000
PROGRAM PURPOSE
The Long-Term Care Ombudsman (LTCO) program advocates for residents living in Santa Barbara County's long-term care facilities--including 7 skilled nursing and 42 Residential Care facilities in the City of Santa Barbara. LTCO services are vital to the health and well-being of residents, who often cannot advocate for themselves. The work done by the LTCO staff and volunteers includes unannounced facility visits to ensure the environment is clean and safe; resolving resident quality of care issues; witnessing Advanced Health Care Directives (legally required);preventing resident evictions and providing information about care options. A City of Santa Barbara CDBG grant for this program helps satisfy a required public funding match from the Area Agency on Aging (AAA)- which is essential for FSA to continue to run this program. Without this public funding match, FSA would not qualify to receive the critical grant from AAA.
TARGET POPULATION PERSONS SERVED
The Long-Term Care Ombudsman program target population includes all residents of Santa Barbara's 49 long term care facilities 1100
MEASURABLE OUTCOMES
1. Of the 1,100 residents of long-term care facilities provided with information about the LTCO Program, 100% will have increased awareness of the availability of Ombudsman representatives to assist them with quality of care information, advocacy, and advance care directives.
2. Of the 400 resident quality of care issues investigated by LTCO representatives; 75% will be resolved to the satisfaction of the facility resident (or family member.)
USE OF FUNDS
Human Services/CDBG funds will be used to pay for portions of the salaries and benefits for the LTCO Program Supervisor, and the Program Assistant.
35 Family Service Agency of Santa Barbara County
Senior Services
PRIORITY GRANT REQUEST RECOMMENDATION
1 $30,000 $24,000
PROGRAM PURPOSE
The Senior Services program provides counseling and resource support to seniors and their unpaid caregivers, who are at risk of illness, injury, or harm. Services are provided in English and Spanish, and include: psychosocial assessments, goal-setting, individual & group counseling, and resource support for basic needs. A City of Santa Barbara grant for the Senior Services program also helps satisfy a required public funding match from the Area Agency on Aging (AAA). Without this public funding as match, FSA would not receive the critical grant from the AAA to support this program.
TARGET POPULATION PERSONS SERVED
FSA's Senior Services program targets low-income, underserved, and frail seniors and their nonprofessional family/friend caregivers, including those who are monolingual Spanish speakers. These individuals are at high risk for illness, injury, or harm
137
MEASURABLE OUTCOMES
1. Trained therapists will provide mental-health counseling to 113 seniors or caregivers; of clients served, 85 (75%) will achieve at least two treatment goals, which are set collaboratively with therapists.
Examples of treatment goals include: 1) identifying warning signs of depression or anxiety and developing
USE OF FUNDS
HS/CDBG funds will pay for portions of the salaries and benefits for the Senior Services Program Manager and a Senior Services Counselor.
36 Family Service Agency of Santa Barbara County
Family Resource Center
PRIORITY GRANT REQUEST RECOMMENDATION
2 $30,000 $21,000
PROGRAM PURPOSE
The Family Resource Center (FRC) program will provide (in English and Spanish): Case Management; Basic Needs Assistance; Information, Referral & Service Linkage; and Parent Education for low-income families experiencing crisis. Family Resource Centers (FRCs) are open Mon.-Fri., 8:30am to 5pm, and serve families - located at school sites in Santa Barbara.
TARGET POPULATION PERSONS SERVED
Low-income and underserved individuals and families who are seeking assistance for basic needs and emotional support 147
MEASURABLE OUTCOMES
1. 30 families will receive comprehensive case management; of those, 75% of families will have moved from being in-crisis/at risk to being stable or self-sufficient in at least one area. (Evaluation tool: Family Development Matrix [FDM].)
2. 120 individual family members will receive referral linkages to essential services; of those, 75% will successfully connect to services. (Evaluation tool: Referral Tracking Form [RTF])
3. 10 parents will participate in an evidence-based/informed parent education program; of those, 75% of participants will report an increase in family satisfaction, a key indicator of family strengths and protective factors. (Evaluation tool: Strengthening Families Program Assessment)
USE OF FUNDS
The grant would fund a portion of the salary and benefits for Family Advocate and FRC Supervisor positions, to serve the target population in Santa Barbara. 37 Foodbank of Santa Barbara County
Santa Barbara Warehouse Program
PRIORITY GRANT REQUEST RECOMMENDATION
1 $30,000 $24,000
PROGRAM PURPOSE
-3:30 PM Monday-Friday at 4554 Hollister
Ave, Santa Barbara, CA 93110. Through this warehouse and in collaboration with 100+ nonprofit partner agencies, Foodbank will distribute 2.5M pounds of food to low-income clients in Santa Barbara. Partners will assist in operating at 25+ sites in Santa Barbara our direct-to-client programs, which also provide nutrition education. The Foodbank will provide all partners with food, most of which will be supplied free of charge. All clients will receive a variety of nutritious foods, including fresh produce, free of cost.
TARGET POPULATION PERSONS SERVED
Foodbank serves food-insecure, low-income children, adults, seniors, and families. 30000
MEASURABLE OUTCOMES
1. reduced hunger in their household. (27,000 people).
2. Of the 30,000 clients who will attend Foodbank's programs and distributions, 70% of clients surveyed will say Foodbank's services have improved their knowledge of nutrition and food literacy principles. (21,000 people).
USE OF FUNDS
Funds will be used to purchase a variety of nutritious foods, including fresh produce, lean proteins, and whole grains, for distribution to food-insecure clients in Santa Barbara. Food will be distributed through partner agencies and Foodbank programs, including our Children's Health Initiative programs and our Older Adult Nutrition program.
38 Friendship Adult Day Care Center
Adult Day Services
PRIORITY GRANT REQUEST RECOMMENDATION
1 $15,000 $12,000
PROGRAM PURPOSE
Friendship Center's adult day services program is offered Monday-Friday, 8am-5pm at our centers.The large majority of participants are low to moderate income and have a diagnosis of dementia. Our adult day program is held in a secured facility with trained staff that assist members with ADLs (Activities of Daily Living) including toileting, transferring to chair/standing, and eating and drinking. The secure environment of peers allows for socialization and friendship, along with many scheduled activities. Activities offered include interactive classes, live music and dancing, adaptive exercise, informative/educational discussions, travel, cooking, arts & crafts, games, comedy, and bingo. Other services include regular care consultations, Veteran and Caregiver Support groups, and memory screenings.
TARGET POPULATION PERSONS SERVED
Seniors with dementia or cognitive decline, and their family caregivers. 188
MEASURABLE OUTCOMES
1. Of the 188 seniors and their caregivers that we expect to serve in FY 23-24, on Friendship Center's Customer Satisfaction Survey, 80% of caregivers will state that the day program helps with this modifiable risk factor for their loved ones: Increased cognitive activity
2. Of the 188 seniors and their caregivers that we expect to serve in FY 23-24, on Friendship Center's Customer Satisfaction Survey, 80% of caregivers will state that the day program helps with this modifiable risk factor for their loved ones: Reduced social
USE OF FUNDS
This funding of $15,000 will go to salary for our Program Manager–a full-time position with benefits–who supervises Program Specialists, coordinates all activities, and manages volunteers. 39 Good Samaritan Shelter (GSS)
Freedom Warming Center
PRIORITY GRANT REQUEST RECOMMENDATION
1 $30,000 $24,000
PROGRAM PURPOSE
The Freedom Warming Center Program provides a warm, safe place to sleep, meals, healthcare from Drs.
Without Walls, hygiene items, referrals, and hospitality from volunteers. The centers operate on-call from 6pm-6am during severe weather conditions beginning Nov. 15-March 31. Centers activate depending on extreme forecasted weather. Activation triggers are nights of >51% chance of rain or <35 degree low.
TARGET POPULATION PERSONS SERVED
Unsheltered Homeless Population 120
MEASURABLE OUTCOMES
1. 120 homeless individuals will access a warm place to sleep, of those 100% homeless individuals seeking shelter at the warming shelter activation site will safely spend the night indoors, avoiding weather conditions that can be life-threatening for those living out of doors or other places unfit habitation.
2. Of 120 persons served, 100% will avoid being admitted to the emergency room due to life-threatening weather conditions
3. Of 120 persons served, 83% or more will be added to the Homeless Management Information System, which can be a tool for the clients to be served by other providers and eligible for housing
USE OF FUNDS
Salaries of Santa Barbara Coordinator and up to 5 Lead Staff members. 40 Hillside
Direct Care Staffing
PRIORITY GRANT REQUEST RECOMMENDATION
1 $50,000 $40,000
PROGRAM PURPOSE
Hillside provides a loving home for 59 adults with intellectual and developmental disabilities in Santa Barbara 24 hours a day, 7 days a week. We provide all of our resident's basic needs, as well as specialty medical care and monitoring. Most of our residents have serious medical issues in addition to their primary disabilities which include Down syndrome, autism or cerebral palsy. 80% are dependent upon wheelchairs for mobility, and over 60% are visually impaired. We provide active treatment for each resident, comprised of physical, occupational and behavioral therapies as well as life-skills training.
TARGET POPULATION PERSONS SERVED
Hillside's target population is extremely low income adults and seniors with moderate to severe intellectual and developmental disabilities who are medically fragile and unable to care for themselves. 58 MEASURABLE OUTCOMES
1. 56 moderate to severely disabled adults will stay up to date on their yearly Comprehensive Medical Examinations; of those, 85% will demonstrate improved overall health.
2. 56 moderate to severely disabled adults will receive yearly vision testing; of those, 65% will demonstrate improved vision upon completion of testing and implementation of corrective measures.
3. 56 moderate to severely disabled adults will receive yearly hearing testing; of those, 60% will demonstrate improved hearing after completion of testing and implementation of corrective measures.
USE OF FUNDS
The human services/CDBG grant will pay for one part-time Resource Nurse. 41 Hospice of Santa Barbara
Support for Patients with a Life-Threatening Illness
PRIORITY GRANT REQUEST RECOMMENDATION
1 $20,000 $16,000
PROGRAM PURPOSE
We offer patients medical care navigation; practical, spiritual, and emotional support by staff and 70 volunteers; and counseling by licensed staff. We serve those with a terminal illness and those who are expected to recover, including those with COVID-19. All services are free. Ill patients are not expected to offices or treatment centers. During the pandemic, patients have been served through telehealth; we are now seeing many patients in person under strict safety protocols. We have offices in Santa Barbara and Carpinteria.
TARGET POPULATION PERSONS SERVED
People with life-threatening illness (including COVID) and their families:
50% seniors; 56% Latino; 63% female; 37% male; 52% very low-income; and 12% low-income.
400
MEASURABLE OUTCOMES
1. Out of 400 patients who receive medical care navigation, counseling, practical assistance, and spiritual support, at least 372 (93 percent) will report a significant improvement in their quality of life, including their ability to manage/understand their illness and connect to supportive resources.
USE OF FUNDS
Funds will support the salary of our bilingual care coordinator, who is critical in serving Spanish-speaking patients. So far this year, 47 percent of clients are Latino, and of those, over 89 percent are low- or very low-income. A care coordinator provides support to patients at home (or via telehealth as needed), attends medical appointments to translate and ensure the patient understands everything that is happening; collaborates with HSB staff, volunteers, and other health care professionals involved with to community resources.
42 Independent Living Resource Center, inc
Community Living/Transition Services for People with Disabilities
PRIORITY GRANT REQUEST RECOMMENDATION
2 $15,000 $10,500
PROGRAM PURPOSE
The program will provide community living and independent living skills services to individuals with all disabilities, regardless of age or income level. This will be done by providing skills training and resource linkage in the areas of: Housing, Assistive Technology, Individual and Systems Advocacy, Peer Support, Benefits Advisement, Youth Services, Transition and Diversion from Institutional Settings, Interpretation for Individuals who are Deaf, Emergency Preparedness Support, Blind/Low Vision services.
TARGET POPULATION PERSONS SERVED
Individuals with any disability of all ages, races, and genders. 350
MEASURABLE OUTCOMES
1. 250 consumers will receive Community Living Services; of those, 60% will remain in, transition to, obtain, or make measurable progress toward affordable/accessible housing as of result of ILRC's housing and home modification services, transition services, personal assistant services, and assistive technology services.
2. 150 consumers will receive Independent Living Skills Training Services; of those, 60% will achieve their independent living goals through service provisions, such as obtaining or keeping their benefits, managing finances, transportation, advocacy, employm
USE OF FUNDS
Funding supports a portion of the total occupancy costs of ILRC's headquarters office, where all services are provided to consumers to fulfill our mission.
43 Legal Aid Foundation of Santa Barbara County
Emergency Civil Legal Aid
PRIORITY GRANT REQUEST RECOMMENDATION
2 $30,000 $24,000
PROGRAM PURPOSE
Legal Aid will provide emergency civil legal representation and legal advice to City of Santa Barbara residents. Clients include: tenants who are at risk of homelessness due to eviction, victims of intimate partner violence and their children, victims of elder abuse, survivors of sexual assault/trafficking, and victims of financial fraud/exploitation. We are not seeking support for our Consumer Protection or the new Disability Advocacy legal services (which includes Social Security advocacy for people experiencing homelessness).
TARGET POPULATION PERSONS SERVED
Our overall emergency services prioritize people and families with incomes at 200% of the FPL and below, victims of intimate partner violence or elder abuse, and those with barriers to legal service (LEP/people with disabilities).
255
MEASURABLE OUTCOMES
1. 180 households will receive advice or representation in a housing or eviction legal matter. Of those that involve a court eviction case, at least 70% will result in a negotiated resolution to avoid eviction judgment or win at trial.
2. 75 households will receive advice or representation in intimate partner violence, elder abuse, sexual assault, or related legal matter. At least 50% will result in court-ordered relief, including temporary or permanent restraining orders, custody orders,
USE OF FUNDS
We are seeking funds for the Occupancy costs for the emergency civil legal services provided out of our Santa Barbara office.
44 Mental Wellness Center
Fellowship Club-Recovery Learning Center
PRIORITY GRANT REQUEST RECOMMENDATION
1 $15,000 $10,278
PROGRAM PURPOSE
The Fellowship Club is the only day-use, social rehabilitation program operating in the South County for adults, ages 18 and older, who are stabilizing and maintaining their wellness subsequent to significant mental health challenges, including schizophrenia, severe mood and anxiety disorders, and post-traumatic stress disorder. Activities include information and education groups/classes, lunches, resource identification and community navigation for basic and critical needs.
TARGET POPULATION PERSONS SERVED
The program's target audience is adults, ages 18 years through adult seniors, who commit to using the services for stabilizing and maintaining their mental wellness.
300
MEASURABLE OUTCOMES
1. Ninety percent of club members (i.e., 270 clients over the year) will self-report that the awareness of and capacity to use resources offered directly and indirectly through the program positively affects their community navigation and independent living. The members will be able to identify the resources applicable to their wellness. If needed, members may use staff assistance to access the processes and systems attached to the resources.
2. Thirty un-duplicated members over the year (50 percent of those identified in Output 2) will demonstrate sustained progress in in-house activities by either creating arts/crafts for display at outlets or completing educational series and receiving a certi
USE OF FUNDS
Salary of the Fellowship Club manager.
45 NBCC dba New Beginnings
Community Counseling Clinic
PRIORITY GRANT REQUEST RECOMMENDATION
1 $50,000 $40,000
PROGRAM PURPOSE
The Community Counseling Clinic Program provides low-cost mental health counseling and psychological assessments on a sliding-scale with no one turned away for inability to pay.
TARGET POPULATION PERSONS SERVED
The program's target population includes individuals, couples, and families county-wide, a majority of whom are low or no-income, and in need of mental health or psychological assessment services. 575
MEASURABLE OUTCOMES
1. 575 unduplicated individuals will be served at the community counseling center. Of those, 65% (374 individuals) will continue on to commence individual, couples, family, youth or group counseling, or psychological assessment.
2. Of the 374 individuals who will receive counseling or psychological assessment services, 90% (337 individuals) will report that the counseling services helped them to deal more effectively with their problems, as measured by the CSQ-8.
3. Of the 374 individuals who will receive counseling or psychological assessment services, 65% (243 individuals) will report decreased distress scores, as measured by the OQ45.2.
USE OF FUNDS
City of Santa Barbara CDBG funds will be utilized to cover a portion of our Clinical Director and Intake Coordinator salaries, for a total of two employees.
46 NBCC dba New Beginnings
Safe Parking Shelter and Rapid Rehousing Program
PRIORITY GRANT REQUEST RECOMMENDATION
1 $50,000 $45,295
PROGRAM PURPOSE
The Safe Parking Shelter and Rapid Re-Housing Program provides safe overnight shelter for vehicular homeless persons county-wide. Safe Parking also provides case management, street outreach, housing navigation and retention services, and financial assistance to shelter program clients and homeless individuals referred to our agency through the Coordinated Entry System, to help them transition into and maintain permanent secure housing.
TARGET POPULATION PERSONS SERVED
The program targets families and individuals living in their vehicles and unsheltered people referred to us through the Coordinated Entry System (CES).
500
MEASURABLE OUTCOMES
1. Of 500 unduplicated individuals served through the Safe Parking program, all will receive some form of case management services. Of that total, 300 will receive Rapid Re-Housing case management services; of those, 60 (20% of 300) will exit and obtain permanent housing. .
2. Of the 300 individuals who receive Rapid Re-Housing case management services, 30 (10% of 300) will exit and obtain/retain employment.
3. Of the 300 individuals who receive Rapid Re-Housing case management services, 45 (15% of 300) will exit and obtain/retain other income, e.g., SSI, TANF, SNAP, etc.
USE OF FUNDS
City of Santa Barbara CDBG funding will be utilized to fund a portion of our Program Manager and one 47 Organic Soup Kitchen
Cancer and Chronic Illness Prevention and Recovery
PRIORITY GRANT REQUEST RECOMMENDATION
1 $35,000 $28,000
PROGRAM PURPOSE
and food security to seniors, cancer patients, chronically ill and low-income seniors each week. Nutrient dense SoupMeals are handcrafted and delivered to more than 800 residents each week by a network of nearly 50 volunteers and health and human service agency partners. We deliver throughout Santa Barbara County, from Carpinteria to Santa Maria Valley.
TARGET POPULATION PERSONS SERVED
Our target population are low income individuals, primarily seniors, with cancer or chronic illness. Ninety percent of our clients are low income according to HUD standards.
869
MEASURABLE OUTCOMES
1. 652 low-income clients will receive nutrient-dense SoupMeals; of those 85% will report that the hand delivery by a trusted volunteer helps improve their mental state and feelings of isolation.
2. 652 low-income clients will receive nutrient-dense SoupMeals; of those, 75% will report that participation in our program supports their ability to meet their living expenses, such as paying rent, utilities, and medical expenses.
USE OF FUNDS
The funds will support a Program Coordinator position. This position is responsible for coordinating weekly delivery of currently 800+ SoupMeals by our team of 25+ volunteer delivery drivers. This position also serves as our outreach coordinator directly communicating with existing clients as well as cultivating and managing relationships with our partner agencies.
48 Pacific Pride Foundation
LGBTQ+-Specific Counseling Program
PRIORITY GRANT REQUEST RECOMMENDATION
1 $30,000 $24,000
PROGRAM PURPOSE
PPF is the only organization in Santa Barbara County that offers sliding-scale counseling with Marriage and Family Therapist (MFT) trainees specifically tailored to the needs of LGBTQ+ youth and adults. Counseling services are non-crisis and longer term, lasting from a few months to one year, and take place through individual and group sessions. Our program is also a training program, preparing the next generation of counseling professionals to provide culturally competent mental health services to LGBTQ+ people.
TARGET POPULATION PERSONS SERVED
- and moderate-income
LGBTQ+ individuals and people living with HIV/AIDS, as well as their family, friends, and partners.
120
MEASURABLE OUTCOMES
1. Of the 100 people receiving individual, couples, family, or group counseling services each year, at least 65 (65 percent) will demonstrate improved mental health and coping mechanisms, as well as increased acceptance of themselves (or of their family member) around sexual orientation/gender identity/HIV status.
2. Of the 10 people who attend a therapy group each year, at least six (60 percent) will report feeling a more positive social connection to others as a result of group therapy.
3. Of the 12 interns receiving training through our program, at least 10 will indicate feeling more prepared to serve LGBTQ+ and HIV-impacted clients.
USE OF FUNDS
Salaries of MFT clinical supervisor, and the Counseling Administrative Assistant. 49 Partners in Housing Solutions
PHS Santa Barbara Program
PRIORITY GRANT REQUEST RECOMMENDATION
1 $30,000 $24,000
PROGRAM PURPOSE
PHS matches homeless clients with private landlords from our network. We provide our clients with housing-related support services (i.e. budgeting support, tenant responsibility training), while they also receive case management and rental assistance from our social service agency partners. We also offer financial safety nets, incentives, and a 24-hour turnaround helpline for landlords. We provide services to City of Santa Barbara residents through our South County Program, and our overall services extend countywide. Due to the pandemic, we are meeting with clients and landlords remotely or in person following strict social distance guidelines during normal business hours (9:00 a.m.–5:00 p.m.).
TARGET POPULATION PERSONS SERVED
We emphasize serving homeless families with children and veteran families. 11% of our clients are homeless veterans/veteran families, 46% are children, 17% of our clients are disabled and/or elderly, and more than half are Latino.
110
MEASURABLE OUTCOMES
1. Of those 250 individuals in Santa Barbara County receiving housing support services, 44% will be placed into permanent housing.
2. Of the 110 individuals in Santa Barbara County placed into permanent housing, 18% will be individuals placed in the City of Santa Barbara.
USE OF FUNDS
The grant would be allocated to staff costs associated with our City of Santa Barbara program. 50 PATH
Community-based Street Outreach
PRIORITY GRANT REQUEST RECOMMENDATION
1 $123,046 $37,000
PROGRAM PURPOSE
PATH Santa Barbara respectfully requests funding to support our new Community-based Street Outreach program, which we launched in August 2022. In response to community need along with our Conditional Use Permit with the City of Santa Barbara, PATH Santa Barbara launched a formal street outreach program that focuses on the vicinity of our shelter. We had previously integrated these services within our existing structure but found that dedicated staffing is integral to achieving lasting impact. We hired an outreach specialist (1 FTE) who engages with unsheltered individuals spending time in the vicinity of PATH Santa the cordinator works in
service providers with a goal of connecting our unsheltered neighbors with the right care and resources on their housing journeys. larly visit the same geographic routes to engage unsheltered individuals, making initial contact and continued conversations.
TARGET POPULATION PERSONS SERVED
homelessness who are staying in the area described above. 60
MEASURABLE OUTCOMES
1. Of the 60 unsheltered individuals who will be engaged by the outreach specialist, 25% will demonstrate a positive housing exit (e.g., permanent and interim housing, skilled nursing facility, inpatient substance use treatment, etc.)
USE OF FUNDS
Staff and programmatic support costs.
51 Sanctuary Centers Of Santa Barbara Inc
Integrated Care Clinic
PRIORITY GRANT REQUEST RECOMMENDATION
1 $15,000 $12,000
PROGRAM PURPOSE
The Integrated Care Clinic, a collaboration between Sanctuary Centers and Neighborhood Clinics, is the only service program in Santa Barbara to offer co-located medical, dental and mental health services for those living with mental illness and substance abuse issues.
TARGET POPULATION PERSONS SERVED
Each year the Clinic projects serving 2,000 patients; adults, families and their children, including 40% who live with serious mental illness and substance use disorders.
2,000
MEASURABLE OUTCOMES
1. 2,000 mentally-ill adults will receive preventative medical, dental and behavioral care and 15% of those adults treated will decrease unnecessary emergency visits and hospital stays over the course of one year.
2. 2,000 mentally ill adults will receive preventative medical and dental health care and 50% will report increased health and well-being.
3. 2,000 mentally ill adults will receive preventative medical and dental care; of those, 20% will be identified as needing psychiatric evaluation and potentially ongoing treatment.
USE OF FUNDS
Salaries for bilingual Clinic therapist and a part-time psychiatrist. 52 Santa Barbara Neighborhood Clinics
Dental Care for the Homeless
PRIORITY GRANT REQUEST RECOMMENDATION
1 $36,000 $32,695
PROGRAM PURPOSE
Dental Care for the Homeless Program (DCH) provides preventive dental care, emergency pain/swelling care, cleanings, digital x-rays, fillings, extractions, supplies, oral hygiene/nutrition education and other critical dental needs to the homeless population free of charge. We also distribute free toothbrushes and dispense free antibiotics and analgesics to patients.
TARGET POPULATION PERSONS SERVED
-income children,
adults and seniors in Santa Barbara, for whom our dental clinic is the only place where they can seek and receive comprehensive dental services. 400
MEASURABLE OUTCOMES
1. Of the 400 patients, 25% (100) of patients will receive emergency dental care on the day of the visit to immediate relieve pain and eliminate the source of infection.
2. Out of the 400 patients, 25% will return for a comprehensive oral exam. Even though we schedule comprehensive exams for all homeless patients, many of them would only return for urgent care when they have a problem.
USE OF FUNDS
The requested funds will be used to pay for salaries and benefits for 4 staff members; Chief Dental Officer, 2 Dentists and 1 Registered Dental Assistant.
53 SBC Immigrant Legal Defense Center
Urgent Legal Services for Unaccompanied Undocumented Minors
PRIORITY GRANT REQUEST RECOMMENDATION
2 $28,000 $22,400
PROGRAM PURPOSE
The specific purpose of the Unaccompanied Undocumented Minor (UUM) program is to provide pro bono legal services to immigrant youth facing deportation and immigrant youth living in the shadows who are eligible for Special Immigrant Juvenile Status (SIJS). Legal services will include representation before state court, U.S. Citizenship and Immigration Services (USCIS), and Los Angeles immigration courts.
Special Immigrant Juvenile Status (SIJS) is an immigration classification available to certain undocumented immigrants under the age of 21 who have been abused, neglected, or abandoned by one or both parents.
SIJS is a way for immigrants under twenty-one to apply for and obtain legal permanent residence in the United States.
TARGET POPULATION PERSONS SERVED
Unaccompanied immigrant children facing deportation and undocumented children living in the shadows who do not have the means to hire an immigration attorney. Clients are primarily undocumented Latinx youth.
292
MEASURABLE OUTCOMES
1. 14 unaccompanied undocumented minor immigrants who are eligible for Special Immigrant Juvenile Status will be provided with pro bono legal representation in state court and immigration court; of those 100% will fully pursue their due process rights in immigration court and will have the assistance of an attorney who will represent the client at immigration court hearings and will file and comply with all immigration application deadlines and document requests.
USE OF FUNDS
Staff attorney costs.
54 Showers of Blessing Santa Barbara
Downtown Santa Barbara Shower Session
PRIORITY GRANT REQUEST RECOMMENDATION
1 $22,500 $18,000
PROGRAM PURPOSE
With each shower, guests receive a fresh towel, washcloth, shampoo, soap, conditioner, toothbrush, razor, comb and other implements, mask, wipes, new socks and underwear, (plus replacement clothing, sleeping bag, backpack, as needed and available). A snack and water are also provided. Volunteers provide fresh/warm meals at some sites. Showers of Blessing acts as an informal hub for other service providers.
Representatives from Doctors Without Walls, AmeriCorps, CityNet, Salvation Army, SB County mental health, Lifeline, and others, find new clients and arrange to meet existing clients at our sites, helping people upgrade their lives.
TARGET POPULATION PERSONS SERVED
People who cannot provide shelter for themselves or who have only intermittent access to shelter and a bathroom. 999
MEASURABLE OUTCOMES
1. 375 guests will receive a shower that helps them feel better physically; 15% of guests will report that showering helps them feel better physically.
2. 375 guests will receive a shower that helps them feel more confident; 15% of guests will report that showering helps them feel more confident in themselves.
3. 375 guests will receive a shower that helps them feel more healthy; 15% of guests will report that showering helps them feel more healthy.
USE OF FUNDS
Program costs covered include payroll costs for the three-member shower team and the site manager at the downtown/commuter lot site.
55 St. Vincent's
Family Strengthening Program (FSP)
PRIORITY GRANT REQUEST RECOMMENDATION
1 $40,000 $21,600
PROGRAM PURPOSE
homeless, single and/or pregnant at-risk mothers and their children (ages 0-5) by providing up to 27 months of on-site transitional housing, weekly case management and therapy sessions, weekly parenting classes, and job skills coaching. Parenting classes are provided by a certified instructor utilizing the Nurturing Parenting evidence-based curriculum.
TARGET POPULATION PERSONS SERVED
Single and/or pregnant at-risk homeless mothers and their young children (ages 0-5). 70
MEASURABLE OUTCOMES
1. Fifteen (15) women will complete at least six months of program services; of those, 85% will procure secure housing upon completion of the program.
2. Fifteen (15) women will enter the program; of those, 85% will be employed after receiving three months of wrap-arounds services.
3. Twenty-five (25) women will receive weekly counseling and case management; of those; 80% will show progress or remain within normal range in one or more areas of mental and physical health as indicated on the Duke Health Profile scoring after six months.
USE OF FUNDS
Requested funds will be applied towards the partial salaries of the Family Strengthening Program's (FSP) Program Directorand the Peer Support Specialist.
56 Standing Together to End Sexual Assault
Crisis Intervention Program
PRIORITY GRANT REQUEST RECOMMENDATION
1 $40,000 $32,000
PROGRAM PURPOSE
STESA's Crisis Intervention Program offers survivors of sexual assault, their families, and friends a 24-hour hotline, case management, advocacy, accompaniment, and information and community referrals. STESA is a first responder for the Sexual Assault Response Team to support and accompany a survivor of sexual assault at the medical-legal forensic examination. The Crisis Intervention Program serves children ages 13 years and older to the elderly. Services are available to all segments of the community regardless of their ability to pay, particularly low-income individuals and families, the unhoused, and persons with disabilities.
TARGET POPULATION PERSONS SERVED
STESA provides services to adolescent and adult survivors of sexual assault, their family and friends, and members of the community. 550
MEASURABLE OUTCOMES
1. Of the 550 clients who receive crisis intervention services, 45% (248) will engage in the healing process by seeking supportive services.
2. Of the 40 clients enrolled in Counseling services, 45% (18) will develop positive coping skills and/or increase their understanding of the healing process, as is evidenced in the pre and post-survey.
3. Of the 50 SART clients, 70% (35) will demonstrate an improved understanding of the criminal justice system.
USE OF FUNDS
Salaries of Training Coordinator, Executive Director and Program Director. 57 The Salvation Army, a California corporation
Santa Barbara Hospitality House
PRIORITY GRANT REQUEST RECOMMENDATION
1 $20,000 $9,000
PROGRAM PURPOSE
The Transitional Shelter provides shelter for up to 2 years. Services include case management; counseling; life skills classes; budget assistance; accessing benefits; housing assistance; veteran services; referrals to mental/physical health services, and other supports.
TARGET POPULATION PERSONS SERVED
Homeless single adults, although targeted subpopulations include veterans, seniors, and those with mental health and/or substance abuse issues.
120
MEASURABLE OUTCOMES
1. 107 clients with disabilities (physical and/or mental health) will be provided support services that address their specific needs, 80 (75% of 107) will stabilize within 60 days of entry and be linked with appropriate outpatient referrals.
2. Case managers will develop a financial plan with 120 individuals; of those, 78 (65% of 120) will obtain or maintain consistent, sustainable income through employment, pension, SSI, SSDI or other legitimate sources within the first 60 days of admission.
3. Case managers will develop a housing plan with 120 individuals; of those, 60 (50% of 120) will successfully transition into safe and secure housing or appropriate mental health or substance abuse treatment programs.
USE OF FUNDS
Funds to support salaries for 2 Case Managers, and Operational Manager 58 Transition House
Family Emergency Shelter
PRIORITY GRANT REQUEST RECOMMENDATION
1 $80,000 $64,000
PROGRAM PURPOSE
Transition House is seeking funding for its emergency shelter and services program for homeless families with children from the greater Santa Barbara area. Families usually live at the shelter for an average of four to five months. The shelter is located in downtown Santa Barbara and is open seven days a week. It offers safe emergency housing, three nutritious meals a day and provides for all basic needs for 90 days or more to local homeless families with children. Clients receive case management with a focus on increasing income; budgeting; career counseling; anti-poverty classes; specialized children's programming; licensed infant care; basic medical exams; and financial literacy training.
TARGET POPULATION PERSONS SERVED
Local homeless families with children under age 18. Parents must pass a drug test. Families are verified to be homeless through an intake interview and income is documented using copies of pay stubs, child support award letters, SSI rulings, etc.
320
MEASURABLE OUTCOMES
1. Of the 320 people provided with shelter, case management, anti224 (70 percent) will obtain permanent housing.
2. Of the 127 adults provided with shelter, case management, and anti-poverty classes, 102 (80 percent) will gain new income or increase existing income.
USE OF FUNDS
Funds would cover partial salaries for four employees: Shelter Case Manager, Intake Coordinator/Receptionist, and Executive Director. 59 Transition House
Homelessness Prevention Program
PRIORITY GRANT REQUEST RECOMMENDATION
2 $20,000 $14,000
PROGRAM PURPOSE
The HPP helps very low-income families gain the financial stability needed to keep them from losing housing. Parents attend classes in career development (Job Club Workshop), English as a Second Language, Parenting, and Financial Literacy. This curriculum is provided at the Transition House campus four evenings a week with free childcare. In addition to classes, one-on-one assistance is provided in the drop-in computer lab to help clients sign up for health care coverage, file taxes, enroll children in school, access entitlements, apply for college, apply for copies of needed documents such as birth certificates,
TARGET POPULATION PERSONS SERVED
Very low-income, local households at high risk of homelessness and facing imminent eviction due to poverty. 320
MEASURABLE OUTCOMES
1. Of the 200 adults who attend anti-poverty classes and seminars (financial literacy, ESL, computer skills, employment, etc.), 150 (75 percent) will indicate that they learned new specific skills related to financial literacy and employment.
2. 30 impoverished households at high risk of homelessness will participate in case management and retain housing for six months or more.
USE OF FUNDS
program; Education Program Manager, who oversees our classes; and the Computer Lab manager. 60 United Boys & Girls Clubs of Santa Barbara County
Power Hour at Westside and Downtown Clubs
PRIORITY GRANT REQUEST RECOMMENDATION
1 40000 $36,295
PROGRAM PURPOSE
We offer free tutoring for K-12 students every day the Clubs are open through Power Hour, our nationally acclaimed homework support program. Power hour is crafted to improve school performance and proficiency while developing character, values, and responsibility. Clubs are open Monday-Friday 2pm7pm, Saturday 10am-4pm, and Summer Monday-Saturday 8:30am-5:30pm.
TARGET POPULATION PERSONS SERVED
Power Hour primarily serves K-12 students from low income and Latinx backgrounds living in the Westside and Eastside communities 1,001
MEASURABLE OUTCOMES
1. In 2024, we expect to serve at least 100 youth members of the Westside Club with one hour of homework assistance each day they attend the Club. Students participating in Power Hour will have 90% homework completion each week.
2. In 2022, we expect to serve at least 100 members at the Downtown Club with one hour of homework assistance each day they attend the Club. Students participating in Power Hour will have 90% homework completion each week.
3. Youth participating in the Freckle program will be assessed and any youth performing below grade level will participate in the program. Out of the students participating, we expect that 90% will reach grade level.
USE OF FUNDS
CDBG funding will be used to pay the Assistant Club Director (AD) at the Downtown Clubs and the Club Director at the Westside Club (2 positions).
61 CITY OF SANTA BARBARA
COUNCIL AGENDA REPORT
AGENDA DATE: March 19, 2024
TO: Mayor and Councilmembers
FROM: Planning Division, Community Development Department SUBJECT: 2023 General Plan Annual Progress Report
RECOMMENDATION:
That Council receive the 2023 General Plan Annual Progress Report.
DISCUSSION:
State law (Senate Bill 1333) requires the City to submit a General Plan Annual Progress Report (APR) to the State Office of Planning and Research and Housing and Community Development by April 1 of each year. The attached report provides an overview of the City’s General Plan implementation in calendar year 2023 and compares it to State guidance.
State law further requires that all cities and counties create an APR that describes that community’s progress toward implementing their Housing Element. The Housing Element APR fulfills statutory requirements to report certain housing information, including the local agency's progress toward meeting its share of regional housing needs (i.e., applications, entitlements, permits, and certificates of occupancy), certain rezoning activities, actions taken toward completion of housing element programs, and local efforts to remove governmental constraints on the development of housing (Government Codes Sections 65584.3(c) and 65584.5(b)(5)).
Until 2020, the City reported on General Plan implementation through the annual General Plan Implementation and Adaptive Management Program Report, which included indepth analysis of specific discussion topics, a report on the implementation status of the 2011 General Plan Program Environmental Impact Report mitigation measures (Mitigation Monitoring and Reporting Program), and a report on the implementation status of the 2012 Climate Action Plan strategies.
The General Plan APR replaced the General Plan Implementation and Adaptive Management Plan Report two years ago, and, in compliance with state guidelines, Agenda Item No. 13
File Code No. 650.05
Council Agenda Report
2023 General Plan Annual Progress Report
March 19, 2024
includes broader reporting on calendar year actions that implement the entire General Plan.
Specific topics in the Report include:
1. Background
General Plan Amendment Update Requirements per State Legislation
2. Housing Needs and Progress toward RHNA
Regional Housing Needs Allocation (RHNA)
Housing Development Applications Submitted
3. Housing Production: 2023 Application Trends
4. Community Development Department Efforts
Includes a list of completed and in-progress efforts and projects that implement the City’s General Plan Elements
5. City Projects Completed
6. City Projects In-Progress
The General Plan APR is strictly a reporting document and does not create or modify any City of Santa Barbara goals or policies found within the General Plan. Staff will submit the document to the Governor’s Office of Planning and Research following City Council’s review.
BUDGET/FINANCIAL IMPACT:
This action does not have a budget/financial impact on the City.
ATTACHMENT: 2023 General Plan Annual Progress Report
PREPARED BY: Jillian Ferguson, Associate Planner
SUBMITTED BY: Elias Isaacson, Community Development Director APPROVED BY: City Administrator’s Office