Agenda packet — City Council and Authorities Concurrent, February 22, 2022 (part 3 of 6)

2. That there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the City of Sanfa Clara to carry out the project.

3. That the project has been reviewed by the Bicycle and Pedestrian Advisory Committee (BPAC) of the City of Santa Clara .

4. That the City of Santa Clara attests to the accuracy of and approves the statements in Attachment A to this reso lution .

5. That a certified copy of this resolution and its attachments, and any accompanying supporting materials shaU be forwarded to the congestion management agency, countywide transportat ion planning agency, or county association of governments, as the case may be, of Santa Clara County for submission to MTC as part of the countywide coordinated TOA Article 3 claim .

6. Effective date. This resolution shall become effective immediately .

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORN IA, AT A REG ULAR MEET ING THEREOF HELD ON THE 6TH DAY OF APR IL, 2021, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS :

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS :

Attachments incorporated by reference :

1. Attachment A - Findings
Becker , Chahal , Hardy, Jain , Park , and Watanabe,
and Mayor Gillmor
None
None
None
ATTEST: ~~~~ 2i2~.f4:_:Sz~

NORA PIMENTEL , M C

ASS ISTANT CITY CLERK

CITY OF SANTA CLARA

2. Attachment B - TOA Article 3 Project Application Form Resolution/Authorization to file application for FY21/22 TOA Funds Rev: 11 /22/17

Page 2 of 2 ends

Attachment. A
Re: A Resolution of the City of Santa Clara, Californ ia authorizi ng the filing of an applica tion to the Metropolitan Transpmtation Commiss ion for the Allocation Transpo1tation Development Act Article 3 Pedestrian and Bicycle Project Funding for Fiscal Year 2021/22 Findings

Page 1 of 1 ends

l. That the City of Santa Clara is not lega lly impeded from submitting a request to the Metro politan Transportation Commiss ion for the alloca tion of Ttansportat ion Development Act (TDA) Artic le 3 fund s, nor is the City of Santa Clara lega lly impeded from unde1taking the project(s) described in "Attachment B" of this resolution.

2. That the City of Santa Clara has com mitted adequate staffing resources to comp lete the project(s) described in Attachment B.

3. A review of the project(s) descr ibed in Attachment B has resulted in the conside ration of all pertinent matters, includin g those re lated to environme ntal and right-of-way permits and clearances, atte ndant to the successful completion of the proj ect(s).
4, lssues attendant to secqring environme ntal and right-of-way permits and cleara nces for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TOA funds being requested.

5. That the project(s) descr ibed jn Attachmen t B comp ly with the requirements of the Cal ifornia Environme ntal Quality Act (CEQA, Public Resources Code Sections 2 1000 et seq.).

6. That as portrayed in the budgetary description(s) of the project(s) in Attac hment B, the sources of fund ing othe r than TDA are assured and adequate for comp letion of the project(s).

7. That the proje ct(s) descr ibed in Attachment B are for capital construction and/or design engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a com prehensive bicycle and/ot pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the City of Santa Clara with in the prior five fiscal years.

8. That the project(s) described in Attac hment B is included in a locally approve d bicyc le, pedestrian, transit , multimodal, complete streets, or othe r relevant plan.

9. That any project described in Attac hmentB that is a bikeway meets the mandatory minimu m safety design criteria p ublished in Chapter 1000 of the California Highway Design Manual.

J 0. That the project(s) described in Attachment B will be complete d before the funds expire.

11. That the City of Santa Clara agrees to maintain, or provide for the maintena nce of. the projcc t(s) and facilities described in Attach ment B, for the benefit of and use by the public .

October 2014 TDA Article 3 Model Resolution for Claima nts Page 1 Fiscal Year of this Claim: 2021 /22
Contact person: Marshall Johnson
Attachment B
Page I of l
TDA Article 3 Project Application Form
Applicant: City of Santa Clara
Mailing Address: 1500 Warburton Avenue, Santa Clara, CA 95050 E-Mail Address: [email protected] Telephone: 408-615-3023 Secondary Contact (in event primary not available} Carol Shariat E-Mail Address: [email protected] Telephone: 408-615-3024 Short Title Description of Project: Upgrade Crosswalk Lighting at Traffic Signals Amount of claim: $485,000
Functional Description of Project:

Replace older crosswalk lighting at all 144 traffic signals in the City with new LED type.

Financial Plan:

List the project elements for which TOA funding is being requested (e.g., planning, engineering, construction, contingency). Use the tabl.e below to show the project budget for the phase being funded or total project. Include prior and proposed future funding of the project. Planning funds may only be used for comprehensive bicycle and pedestrian plans. Project level planning is not an eligible use of TOA Article 3.

Project Elements: Design, construction, and construction engineering Funding Source All Prior FYs Aoolication FY Next FY Following FYs Totals TOA Article 3 $485,000 $485,000
list all other sources:

1. 2.
3,
4,
Totals $485,000 $485,000
Project Eligibility: YES?/
NO?
A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is No anticipated). April 6, 2021

8. Has this project previously received TOA Article 3 funding? If "YES,' provide an explanation on a separate page. No C. For 'blkeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Yes Highway Design Manual? (Available on the internet via: hltg://www.dol.ca.gov). 0, Has the project been reviewed by a Bicycle Advisory Committee (SAC)? (If "NO," provide an explanation). Enter date the Yes project was reviewed by the BAG: January 26, 2021
E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been Yes evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projeds that include construction).

F.Will the project be completed before the allocation expires? J:nter the anticipated completion date of project (month and year) April Yes 2024
G.Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such maintenance by Yes another agency? (If an agency other than the Claimant is to maintain the facility provide its name:
\
October 20 l 4 TDA Article 3 Model Resolution for Claimants Page 1

Marshall Johnson
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050

Re: Allocation of TDA Funds in FY 2021-22

Dear Mr. Johnson:

On September 22, 2021, the Metropolitan Transportation Commission (MTC) approved an allocation of Transportation Development Act (TDA) funds to City of Santa Clara for FY 2021-22 in the total amount of $1,309,361. The purpose for which these funds are allocated is described in Attachment A to MTC’s Executive Director’s Delegated Authority of September 22, 2021.

MTC’s approval of your TDA claim and payment by the Santa Clara County Auditor/Controller are subject to such monies being on hand and available for disbursement. Further, payment is subject to the stipulation that such monies shall be expended only for the purpose(s) specified in the Delegated Authority of September 22, 2021, and to the allocation instruction(s) prepared in accordance with these documents.

Enclosed are allocation instructions pertaining to your TDA allocation, which describe the projects, terms, conditions and payment schedules for allocations. If funds are reserved in the Local Transportation Fund (LTF), please submit to MTC invoice(s) or document(s) showing evidence of expenses incurred in order to obtain disbursement authorization.

Please be reminded that for each year you encumber expenses, you are required to submit a fiscal audit in accordance with Section 99245 of the Public Utilities Code (PUC). The audit for FY 2021-22 is due at MTC on or before December 31, 2022. Please refer to 21 Cal. Code of Regs. Sections 6664, 6666, and 6667 for a discussion of the compliance requirement and the tasks required for fulfillment of the compliance aspect of this audit.

All invoices are to be submitted to MTC Accounts Payable by August 31, 2024 in order for the funds to be drawn by September 30, 2024. Requests for capital disbursement and supporting documentation are to be sent to:

MTC, Attn: Accounts Payable, 375 Beale Street, Suite 800, San Francisco, CA 94105 or to be emailed to:
[email protected]. Invoicing procedure can be found in TDA Article 3 Policies and Procedures at mtc.ca.gov/tda3. If you have any questions, please contact Ms. Cheryl Chi at (415) 778-5339, or by email at [email protected].

Very truly yours,

Suzanne Bode
Accounting Manager
SB/fc
Encls.

cc: Cheryl Chi, MTC
Santa Clara County Auditor-Controller
City of Santa Clara, Finance Department

DocuSign Envelope ID: 27EF9194-9397-4F95-B04F-6D66A5C77BA4 Alfreda Pedroza, Chair
Napa County and Cities
Nick Josefowitz, Vue Chair
San Francisco Mayor's Appointee
Margaret Abe-Koga
Cities of Santa Clara County
Eddie Ahn
San Francisco Bay Conservation
and Development Commission
David Canepa
San Mateo County
Cindy Chavez
Santa Clara County
Damon Connolly
Marin County and Cities
Carol Dutra-Vernari
Cities of Alameda County
Dina EI-Tawansy
California State
Transportation Agency
Vitttrria Fleming
Sonoma County and Cities
Dorene M. Giacopini
U.S. Department of Transportation
Federal D. Glover
Contra Costa County
Sam Liccardo
San Jose Mayor's Appointee
Nate Miley
Alameda County
Gina Papan
Cities of San Mateo County
David Rabbitt
Association of Bay Area Governments
Hillary Ronen
City and County of San Francisco
Libby Schaaf
Oakland Mayor's Appointee
James P. Spering
Solano County and Cities
AmyR. Worth
Cities of Contra Costa County
Jlacant
U.S. Department of Housing
and Urban Development
Therese W. McMillan
Executive Director
Alix Bockelman
Deputy Executive Director, Policy
Andrew B. Premier
Deputy Executive Director, Operations
Brad Paul
Deputy Executive Director,
Local Government Services
e

METROPOLITAN

TRANSPORTATION

COMMISSION
Bay Area Metro Center
375 Beale Street, Suite 800
San Francisco, CA 94105
415.778.6700
www.mtc .ca.gov

1500 WARBURTON AVENUE

MARSHALL JOHNSON

SANTA CLARA, CITY OF
Claimant:
09/22/2021
SANTA CLARA, CA 95050

Total Allocation: $
TDAFund
2021-22
Date:

SANTA CLARA

ALLOCATION INSTRUCTION
22001046
Fiscal Year Ending
Metropolitan Transportation Commission
Allocation Instruction #
County:

AuditorTo:
485,000.00
PUC: 99233.3; ARTICLE 3;
PEDESTRIAN & BICYCLE FACILITIES; CAPITAL
PROJECT DESCRIPTION: UPGRADE CROSSWALK

LIGHTING AT TRAFFIC SIGNALS
485,000.00APPOR-TDA-ART 3-SANTA CLARA CO-CAP
DISBURSEMENT AUTHORIZATION:

REIMBURSEMENT BASIS
*ALL INVOICES NEED TO BE SUBMITTED

TO MTC ACCOUNTS PAYABLE BY AUGUST
31ST, 2024 IN ORDER FOR THE FUNDS
TO BE DRAWN BY SEPTEMBER 30TH, 2024.
for a period ofTerms and Conditions: Funds are reserved in the LTF 2024
2024drawn by September 30,
year(s). Eligible costs must be incurred on or before June 30,

SANTA CLARA, CITY OF
to this allocation instruction must be included in
annual certified fiscal audit as required by PUC Section 99245. actual expenditure or financial obligation for capital allocations. Fund expended pursant MTC will issue disbursement authorization upon receipt of documentation substantiating . Funds not
, revert to the fund.

F
Authorizing Signature
DocuSign Envelope ID: 27EF9194-9397-4F95-B04F-6D66A5C77BA4 September 2021
Name: Cheryl Chi Title: Program Manager
Name: Theresa Romell Title: Director, Funding Policy & Programs Name: Alix Bockelman N/A Title: Deputy Executive Director, Policy Allocations
Transportation Development Act 4,980,529$
State Transit Assistance 1,947,727 $
Regional Measure 2 412,648 $
Total Allocations 7,340,904 $
Recissions
Transportation Development Act (824,361)$
Regional Measure 2 (1,160) $
Total Recissions (825,521) $
Name: Therese W. McMillan Title: Executive Director
Signature:

Date:

Staff have reviewed the attached requests and find them to be in compliance with applicable Transportation Development Act, State Transit Assistance, Bridge Toll, Feeder Bus and/or Regional Measure 2 requirements.

MTC Executive Director Delegated Authority Action under MTC Resolution 3620 I approve and authorize the allocation/rescission of funds as summarized below and detailed on Attachment A.

FY 2021-22
9/27/2021
[
j
t
I
Attachment A
FY2021-22 Delegated Authority

Page 1 of 2 ends

Transportation Development Act - Allocation (001) Approval Apportionment/ Claimant Description Amount Code Date Notes
5800 - 99233.3 Pedestrian & Bicycle Facilities - Capital City of Santa Clara Class 2 Bicycle Facility on Lafayette/Bassett St 824,361 045 09/22/21 Santa Clara County City of Santa Clara Upgrade Crosswalk Lighting at Traffic Signals 485,000 046 09/22/21 Santa Clara County Campbell Campbell Bicycle & Pedestrian Project FY 2021/22 42,302 047 09/22/21 Santa Clara County Los Altos Hills Design of Summerhill Avenue Pathway Project 21,203 048 09/22/21 Santa Clara County Los Gatos FY2021/22 Pedestrian Improvements 62,884 049 09/22/21 Santa Clara County Milpitas ADA Curb Ramp Transition Program 2022 155,316 050 09/22/21 Santa Clara County Monte Sereno Highway 9 Safety Improvement Gap Closure 26,447 051 09/22/21 Santa Clara County Morgan Hill Install protected bike lanes 92,870 052 09/22/21 Santa Clara County Palo Alto Bicycle/Pedestrian Transportation Plan 334,852 053 09/22/21 Santa Clara County San Jose Citywide Bikeway Implementation 749,527 054 09/22/21 Santa Clara County San Jose Pedestrian Safety Improvements 200,000 055 09/22/21 Santa Clara County San Jose Citywide Bicycle Safety Education 100,000 056 09/22/21 Santa Clara County San Jose Citywide Bicycle Parking 99,625 057 09/22/21 Santa Clara County Sunnyvale Pedestrian/Bicycle Pathway Spot Improvements 156,554 058 09/22/21 Santa Clara County Saratoga Saratoga Avenue Pathway Project 31,040 059 09/22/21 Santa Clara County Subtotal 3,381,981
5801 - 99233.7, 99275 Community Transit Service - Operations Solano TA Community Transit 437,065 060 09/22/21 Solano County Solano TA Community Transit 58,298 060 09/22/21 Vallejo/Benicia Solano TA Community Transit 2,650 060 09/22/21 Dixon
Solano TA Community Transit 17,274 060 09/22/21 Fairfield Solano TA Community Transit 100 060 09/22/21 Rio Vista
Solano TA Community Transit 34,613 060 09/22/21 Vacaville Subtotal 550,000
99275 Community Transit Service - Planning and Admin
Solano TA Planning and Administration 316,750 061 09/22/21 Solano County Subtotal 316,750
5812 - 99400D Planning and Administration - Operations
Solano TA Planning and Admnistration 26,689 062 09/22/21 Solano County Solano TA Planning and Admnistration 200,798 062 09/22/21 Vallejo/Benicia Solano TA Planning and Admnistration 26,980 062 09/22/21 Dixon Solano TA Planning and Admnistration 159,680 062 09/22/21 Fairfield Solano TA Planning and Admnistration 12,834 062 09/22/21 Rio Vista Solano TA Planning and Admnistration 134,679 062 09/22/21 Vacaville Solano TA Planning and Admnistration 40,138 062 09/22/21 Suisun City Subtotal 601,798
5802 - 99260.6 Rail Passenger Service
Solano TA Transit Operations 130,000 063 09/22/21 Suisun City Subtotal
130,000
Total 4,980,529
FY 2021-22 Delegated Authority
Allocation and Rescission of Transportation Development Act, State Transit Assistance, Regional Measure 2, Bridge Toll and Feeder Bus Funds pursuant to MTC Resolution 3620 September 2021
Attachment A
FY2021-22 Delegated Authority

Page 2 of 2 ends

State Transit Assistance - Allocation (002) Approval Apportionment/ Claimant Description Amount Code Date Notes
5820 - 6730A Operations - County Block Grant
SFMTA Late Night Service 824,480 020 09/22/21 San Francisco County SFMTA Health Mobility Navigation Project 132,100 021 09/22/21 San Francisco County Subtotal 956,580
5821 - 6730B Capital Costs - County Block Grant
Solano TA Inductive Charging 325,000 022 09/22/21 Solano County Solano TA CBTP Lifeline Projects 170,000 023 09/22/21 Solano County Subtotal 495,000
5820 - 6730A Operations - Population-based Lifeline
SFMTA Cycle 5: Bayview Transit Assistance 200,000 024 09/22/21 Participatory Budgeting Subtotal 200,000
5820 - 6730A Operations - Population-based MTC Coordination MTC ITS Architecture 25,000 017 09/22/21 MTC
MTC Transit Staff Support 261,147 025 09/22/21 MTC
GGBHTD Transit Operations 10,000 026 09/22/21 MTC
Subtotal 296,147
Total 1,947,727
Regional Measure 2 Funds - Allocation (006) Approval
Claimant Description Amount Code Date Notes
Operating Allocations
Performance standards identified in MTC Res. 3636, Revised are currently suspended due to the COVID-19 pandemic.

SFMTA Route 14 159,376 013 09/22/21
GGBHTD Route 40/580 252,113 014 09/22/21
Subtotal 411,489
Capital Allocations
MTC Regional Real Time Transit Data Management System 1,159 09/22/21 Allocation 22405009 Subtotal 1,159
Total 412,648
Allocations Grand Total 7,340,904
Rescission - Transportation Development Act Approval Allocation Claimant Description Amount Date Instruction
Santa Clara Class 2 Bicycle Facility on Lafayette/Bassett St (824,361) 09/22/21 20001038 Total (824,361)
Rescission - Regional Measure 2 Funds Approval Allocation Claimant Description Amount Date Instruction
LAVTA LAVTA Automatic Vehicle Location (1,159.52) 09/22/21 Allocation 14405003 Total (1,160)
Recissions Grand Total (825,521)
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-147 Agenda Date: 2/22/2022

REPORT TO COUNCIL

SUBJECT
Delegation of Authority to the City Manager to Negotiate and Execute Various Agreements for Silicon Valley Power (SVP) for the Purchase of Supplies and Services Following Competitive Processes with the following vendors:

1. Bay Valve Service and Engineering, LLC for valve Inspection, maintenance, and repair services;

2. Associated Power Solutions for battery maintenance services;

3. Electrical Maintenance Consultants, Brush Americas, and Mitsubishi Powers Americas, Inc. for generator maintenance services;

4. Axis Mechanical Group, HPI, LLC., and Mitsubishi Power Americas, Inc. for Technical Field Advisor services;

5. Puretech and Evoqua Water Technologies LLC to provide portable mixed bed and anion demineralized bottle rental and exchange services;

7. BSI Services and Solutions, Inc. and ESCI, Inc. to provide Environmental Health and Safety consulting and training services;

8. TR International Trading Company for salt delivery services;

9. Pacific Star Chemical dba Northstar Chemical for delivery of bulk sulfuric acid; and

10.Univar for delivery of bulk chemicals

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

EXECUTIVE SUMMARY
In order to support the various maintenance and regulatory needs of the electric utility, SVP contracts with over one hundred contractors, consultants, and other vendors to provide services and products.

During the last several months, the Purchasing Division of the Finance Department has published a number of solicitations pursuant to applicable provisions of City Code Section 2.105 using the City’s e-procurement system.

Staff recommends that the City Manager be authorized to negotiate and execute agreements associated with these solicitations to the following vendors:

1. Bay Valve Service and Engineering, LLC for valve Inspection, maintenance, and repair services in an amount not to exceed $1,500,000 for an initial three-year term with two one- City of Santa Clara Printed on 2/17/2022Page 1 of 13
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22-147 Agenda Date: 2/22/2022
year options to renew.

2. Associated Power Solutions for battery maintenance services in an amount not to exceed $1,500,000 for an initial five-year term with up to five one-year options to renew.

3. Electrical Maintenance Consultants, Brush Americas, and Mitsubishi Powers Americas, Inc. for generator maintenance services in an amount not to exceed $3,000,000 for an initial five-year term with up to five one-year options to renew.

4. Axis Mechanical Group, HPI, LLC., and Mitsubishi Power Americas, Inc for Technical Field Advisor (TFA) services in an amount not to exceed $1,050,000 for an initial five-year term with up to five one-year options to renew.

5. Puretech and Evoqua Water Technologies LLC to provide portable mixed bed and anion demineralized bottle rental and exchange services in an amount not to exceed $650,000 for an initial five-year term with up to five one-year options to renew.

6. Burns and McDonnell Engineering Company, Inc.; Electrical Consultants, Inc.; HDR Engineering, Inc.; Leidos Engineering, LLC; Power-Tech Engineers, Inc.; SEL Engineering Services, Inc.; Soudi Consultants, Inc.; TRC Solutions, Inc.; and Worley Group, Inc. doing business as Advisian to provide electric utility engineering services for electric protection, communications, and control in an aggregate amount not to exceed $20,000,000 for an initial five-year term with up to five one-year options to renew (four million dollars per year shared among nine engineering firms based on project assignment).

7. BSI Services and Solutions, Inc. and ESCI, Inc. to provide Environmental Health and Safety consulting and training services in an amount not to exceed $1,100,000 for an initial five-year term with up to five one-year options to renew.

8. TR International Trading Company for salt delivery services in an amount not to exceed $300,000 for an initial five-year term with five one-year options to renew.

9. Pacific Star Chemical doing business as Northstar Chemical for delivery of bulk sulfuric acid in an amount not to exceed $300,000 for an initial five-year term with five one-year options to renew.

10.Univar Solutions for delivery of bulk sulfuric acid in an amount not to exceed $200,000 until such time as the City can enter into an agreement through Bay Area Chemical Consortium.

Further details about each of these solicitations and the associated services is in the following background and discussion sections.

Authority to Negotiate and Execute
It is not typical to include this number of agreements in one Report to Council, but it is needed to continue to provide service under current staff limitations. In other words, this is a new procurement strategy to continue procurements within our limited capacity and receive the appropriate Council direction to proceed. Consolidating this action and obtaining delegated authority removes workload and allows for staff to focus on the actual procurement and contract process.

Recent Purchasing Activity
During the last two years, SVP and the Purchasing Division of the Finance Department have been working closely together to perform solicitations pursuant to applicable provisions of City Code Section 2.105. During this time, over fifty solicitations have been completed using competitive processes including cooperative purchases, informal bids, formal bids, Request for Proposals (RFP), and Statements of Qualifications (SOQ). Several of these solicitations have resulted in multiple awards. In some cases, a master agreement is awarded with multiple contractors and a secondary informal bidding process takes place for specific scopes. In addition to issuing new solicitations, SVP City of Santa Clara Printed on 2/17/2022Page 2 of 13
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22-147 Agenda Date: 2/22/2022
and Purchasing took action to extend the term of over fifty agreements from three years to five years in order to maximize the value of the solicitation process.

Staff Limitations
This activity has occurred while the contracts manager assigned to SVP has also been primarily assigned to support the Emergency Operations Center during the pandemic. On September 28, 2021; Council authorized the addition of a second Contracts Manager position in the Finance Department to be funded by SVP and assigned to support SVP. An offer was recently made to fill that position. In February, the Contracts Manager already assigned to SVP resigned leaving a new position vacant. Using the previous recruitment, staff has initiated the process to fill that newly vacant position. However, both purchasing positions are not currently filled and there is currently no dedicated purchasing staff for SVP. In addition, the Attorney assigned to SVP (who reviews and works on all these items) recently left the City. This will cause additional capacity constraints.

Upcoming Items
Based on current staffing constraints and the requirement to enter into contracts to operate the system, staff is taking a different procurement approach than past to facilitate the work with appropriate Council approval. There will be other items for Council consideration on upcoming agendas to maintain continuity of services.

BACKGROUND
Silicon Valley Power (SVP), the City of Santa Clara’s Electric Utility owns significant assets requiring ongoing maintenance including three power plants in City limits, several remote assets, substations, as well as transmission and distribution lines throughout the City. Additionally, SVP is required to comply with a number of safety and regulatory requirements including North American Electric Reliability Corporation (NERC), Western Electricity Coordinating Council (WECC), Occupational Safety and Health Administration (OSHA), and Bay Area Air Quality Management District (BAAQMD).

Most of the services referenced in this report are provided at SVP’s power generation facilities located in City of Santa Clara: (1) The main facility, the Donald Von Raesfeld Power Plant (DVR), is a 2x1 combined cycle power plant rated at 147 Megawatts of electrical power, (2) City of Santa Clara Cogeneration Plant (Cogen), is a cogeneration facility that utilizes two gas turbines for power generation. Waste heat from Cogen is collected to generate steam for supply to a paper mill. This facility is rated at 7 Megawatts, (3) The Gianera Generating Station (Gianera), the City’s peaking generation facility, is rated at 49.5 Megawatts of electrical power.

Through this action, staff recommends that the City Council authorize the City Manager to execute contracts based on awards from these solicitations to expedite processing time.

DISCUSSION
Valve Inspection, Maintenance, and Repair Services
SVP’s power plants have boiler system components including high pressure steam superheaters, high pressure steam drums, low pressure steam superheaters, low pressure steam drums, economizers, deaerator tanks, and flash tanks. These components have associated safety valves that require periodic testing, inspection, maintenance, repair, and replacement. Additionally, the plants contain air and gas systems that require valve testing, inspection, repair, and maintenance.

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22-147 Agenda Date: 2/22/2022
The services are highly specialized and SVP requires a qualified contractor to perform these critical services.

In 2021, the City published a formal Request for Bids (RFB) for as-needed valve testing, inspection, maintenance, and repair services. The City did not receive any bids.

Because there were no bids submitted, staff reached out to Bay Valve Service and Engineering, LLC (Bay Valve) for rates. Bay Valve is the incumbent provided and has been providing services to SVP for almost 20 years. SVP has been satisfied with the services provided by Bay Valve. Staff recommends awarding an agreement to Bay Valve to provide the required valve testing, inspection, maintenance, and repair services. There are a number of critical projects requiring this service including annual and 3-year required safety valve testing, high pressure bypass valve replacement, and critical control valve replacements.

The proposed agreement includes provision of all labor, materials, equipment, and technical expertise needed to provide the required valve testing, inspection, maintenance, and repair services.

The contractor may perform the required services at SVP’s power plants or at the Contractor’s shop.

Additionally, the contractor may be required to perform valve repair services at other SVP locations such as SVP’s remote facilities.

Staff recommends authorizing the City Manager to negotiate and execute an agreement with Bay Valve for an initial three-year term beginning on or about March 1, 2022 and to execute up to two one -year options to renew the agreement after the initial term at the discretion of the City. Costs for the initial three-year term are not to exceed $1,500,000.

Bay Valve’s hourly rates shall be fixed for the first two years of the agreement. Thereafter, any requests for compensation increases must be justified by the vendor and are subject to approval by the City and the annual appropriations of funds.

Battery Maintenance Services
SVP uses battery systems in order to ensure there is uninterrupted power to relay protection schemes, and control systems that provide monitoring and quick action in the event of electrical and process faults. SVP has several battery systems throughout its in-city power generating assets, including its power plants as well as at substations. The batteries must be maintained annually and quarterly in accordance with the most current version of the North American Electric Reliability Corporation (NERC) standard PRC-005, as well as state and federal regulations. The battery maintenance services ensure that critical protection systems will be available to protect the SVP grid and power plant equipment.

In 2021, the City published a formal Statement of Qualifications (SOQ) for Battery Maintenance Services. An SOQ is a solicitation where the award is based on the qualifications and expertise of the firm versus a proposed solution. One proposal was received from Associated Power Solutions (APS).

Staff reviewed the response against the criteria included in the SOQ and determined that APS’s proposal met all of the SOQ requirements.

Staff recommends award of agreement to Associated Power Solutions. APS is the incumbent and has demonstrated experience and expertise providing quality battery maintenance services in compliance with NERC Standard PRC-005. Under the proposed agreement, APS will provide all City of Santa Clara Printed on 2/17/2022Page 4 of 13
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22-147 Agenda Date: 2/22/2022
compliance with NERC Standard PRC-005. Under the proposed agreement, APS will provide all labor, materials, equipment, and technical expertise needed to provide the required services including annual and quarterly battery inspection and maintenance; performance testing of batteries, load testing of battery systems, replacement of old batteries and disposal of old batteries. All services will be performed pursuant to NERC standards as well as industry best practices and state and local laws and regulations.

Staff recommends authorizing the City Manager to negotiate and execute an agreement with APS for an initial five-year term beginning on or about March 1, 2022, and to execute up to five one-year options to renew the agreement after the initial term at the discretion of the City. Compensation shall be paid on a time and materials basis with maximum compensation not to exceed $1,500,000 over the five-year initial term. APS’s hourly rates shall be fixed for the first two years of the agreement.

Thereafter, any requests for compensation increases must be justified by the vendor and are subject to approval by the City and the annual appropriations of funds.

Electrical Generator Maintenance
The generators used at SVP facilities require ongoing preventative and corrective maintenance as well as scheduled major overhauls to ensure reliability. This includes annual inspections, testing and diagnostic services, and repairs using specialty tooling, equipment, and shop services. Local and remote generation facilities use multiple generator technologies from various manufacturers, and each has unique and specific maintenance schedules and parts specifications. Accordingly, multiple vendors are employed to properly maintain the fleet of generators.

In 2021, the City published a formal RFP for Generator Maintenance and Overhaul Services. A total of 69 companies viewed the RFP, and the City received proposals from five companies:
· Brush Americas (Turtle Creek, PA)
· Electrical Maintenance Consultants, Inc. (Rocklin, CA) · Ethos Energy (Houston, TX)
· Kinectrics, Inc. (Naperville, IL)
· Mitsubishi Powers America, Inc. (Orlando, FL)
The RFP was comprised of three separate packages as follows:
· Package A: major inspections and repairs (overhauls) on two (2) Brush BDAX-7 generators located at the Donald van Raesfeld (DVR) Power Plant;
· Package B: major inspections and repairs (overhauls) on two (2) Ideal SM-100 generators located at the Santa Clara Cogeneration Plant; and
· Package C: Routine generator maintenance and repair services.

Proposers had the option to submit responses for one or multiple packages. Electrical Maintenance Consultants, Inc. (EMC) and Ethos Energy (Ethos) submitted responses for all three packages.

Mitsubishi Powers America, Inc. (Mitsubishi) submitted a response for Packages A and C. Brush Americas (Brush) and Kinectrics, Inc. submitted responses for Package A and Package C, respectively.

The proposals were evaluated and scored against the criteria and weights included in the RFP by a City of Santa Clara Printed on 2/17/2022Page 5 of 13
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three-member evaluation team consisting of staff from SVP. Upon the evaluation team’s initial review, the proposals from Ethos and Kinectrics, Inc. were determined to be non-responsive and were eliminated from further consideration.

Staff recommends authorizing the City Manager to negotiate and execute agreements with EMC, Brush, and Mitsubishi for an initial five-year term beginning on or about March 1, 2022 and to execute up to five one-year options to renew the agreement after the initial term at the discretion of the City.

Compensation shall be paid on a time and materials basis, with maximum compensation for all three agreements not to exceed $3,000,000 over the five-year initial term. EMC shall serve as the primary contractor for all three packages of services, while Brush and Mitsubishi shall serve as the secondary providers of services for their respective packages. The proposed agreements will include provision of all labor, materials, equipment, and technical expertise needed to provide the required generator maintenance and overhaul services.

Any requests for compensation increases during the term of the agreement(s) must be justified by the company and are subject to approval by the City and the annual appropriations of funds.

Technical Field Advisor (TFA) Services
The Turbines and Generators used at Silicon Valley Power (SVP) facilities require ongoing preventative and corrective maintenance as well as scheduled major overhauls to ensure reliability.

This includes annual inspections, testing and diagnostic services, and repairs using specialty tooling, equipment, and shop services. In-town and remote generation facilities use multiple generator technologies from various manufacturers, each having unique and specific maintenance schedules and parts specifications.

Depending on the nature of the work, it is industry best practice for SVP to separately contract TFA service for expertise when undergoing overhauls or other in-depth maintenance activities. These TFA’s serve as SVP’s agents and provide expert guidance to oversee the contractors performing work.

In 2021, the City published a formal RFP for TFA Services. A total of 39 companies viewed the RFP, and the City received 3 proposals, from Axis Mechanical Group, Mitsubishi Power Americas, Inc and HPI, LLC. The proposals were evaluated independently by a three-member evaluation team, consisting of staff from SVP against the criteria and weights included in the RFP. Staff recommends negotiating and executing agreements with all three proposers. Having multiple TFA agreements will provide flexibility with scheduling and expertise needs for SVP’s various assets.

The proposed agreements will include provision of all labor, materials, equipment, and technical expertise needed to provide the required services including:
· Overseeing major turbine and engine overhauls at SVP’s power plants; · Providing technical oversight of outage activities;
· Providing advice on available repair options;
· Developing and providing required reports.

Staff recommends authorizing the City Manager to negotiate and execute agreements with Axis Mechanical, Mitsubishi Power Americas, Inc., and HPI, LLC for an initial five-year term beginning on or about March 1, 2022, and to execute up to five one-year options to renew the agreements after the City of Santa Clara Printed on 2/17/2022Page 6 of 13
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initial term, at the discretion of the City. Compensation shall be paid on a time and materials basis, with the maximum compensation not to exceed $1,050,000 for all three agreements over the five- year initial term. Any requests for or rate increases during the term of the agreements must be justified by the vendor and are subject to approval by the City and the annual appropriations of funds.

Portable Mixed Bed and Anion Demineralized Bottle Rental and Exchange Services All three of SVP’s local generation facilities rely on processed or demineralized water for use in the condensate/steam cycle and for emissions control. Portable, mixed bed and ion exchange bottles are used at DVR, COGEN, and Gianera for water treatment as an economic solution for these water treatment needs.

In 2021, the City published a formal RFB for Portable Mixed Bed and Anion Demineralized Bottle Rental and Exchange Services with the award recommendation based on “lowest responsive, responsible bidder.” A total of 34 companies viewed the RFB, and the City received proposals from two bidders. The results are as follows:

Vendor Name Bid Price
Puretech $91,107.00
Evoqua $130,496.98
Staff recommends an award to Puretech as the lowest responsive and responsible bidder and Evoqua as a secondary supplier in the event of an emergency or if Puretech is unable to perform.

Puretech and Evoqua will supply portable mixed bed and anion demineralized bottle rental and exchange services to SVP’s power plants on an as needed basis.

Staff recommends authorizing the City Manager to negotiate and execute agreements with Puretech and Evoqua for an initial five-year term beginning on or about March 1, 2022, and to execute up to five one-year options to renew the agreement after the initial term at the discretion of the City. Total costs are not to exceed $650,000 during the initial five-year term. Any requests for compensation increases during the term of the agreement must be justified by the vendor and are subject to approval by the City and the annual appropriations of funds.

Electric Utility Engineering Services
SVP uses consultants to support operations engineering of protection, communications, and control systems. Typical services include electrical safety hazard analysis, electrical engineering studies (short circuit and relay coordination), fiber optic multiplexer system support, power quality metering system support, compliance (NERC and WECC), and outages studies.

Sample tasks and studies performed by these consultants may include · Electrical safety hazard analysis at each substation to determine safe approach distances and proper personal protection equipment (PPE) maintaining safety for employees and compliance with OSHA requirements.
· Relay overcurrent coordination studies to minimize the number of customers affected by a fault in the electric system such as a car a hitting power pole, tree branch falling on transmission line, or a mylar balloon contacting a transmission line.

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· Support replacement of the fiber optic multiplexer system - the communication backbone of the electric utility.

In June 2021, the City published a formal SOQ for Electric Utility Engineering Services protection, communications, and control systems. A total of 141 companies viewed the SOQ, and the City received 17 proposals. The proposals were evaluated and scored independently by a three-member evaluation team, consisting of staff from SVP against the criteria and weights included in the SOQ.

Staff recommends negotiating and executing agreements with the following proposers, as the most advantageous proposals based upon the final evaluation rankings:

1. Burns and McDonnell Engineering Company, Inc.

2. Electrical Consultants, Inc.

3. HDR Engineering, Inc.

4. Leidos Engineering, LLC

5. Power-Tech Engineers, Inc.

6. SEL Engineering Services, Inc.

7. Soudi Consultants, Inc.

8. TRC Solutions, Inc.

9. Worley Group, Inc., doing business as Advisian
The proposed agreements will include provision of all labor, materials, equipment, and technical expertise needed to provide the required electric utility engineering services including:
· Performing engineering studies;
· Developing and reviewing protective device, metering, and automation device settings and logic;
· Preparing and documenting North American Electric Reliability Corporation (NERC) compliance reports; and
· Providing engineering support services for construction and testing crews.

Staff intends to establish a qualified shortlist consisting of the nine selected proposers. Depending on the requirement, a vendor may be awarded specific work to any vendor on the list, or a secondary “mini” competitive process may be conducted among these pre-qualified firms to award specific work.

Staff recommends authorizing the City Manager to negotiate and execute agreements with the nine consultants listed above for an initial five-year term beginning on or about March 1, 2022, and to execute up to five one-year options to renew each agreement after the initial term, at the discretion of the City. Annual costs for all agreements are not to exceed $20 million during the initial five-year term (four million dollars per year shared among nine engineering firms based on project assignment).

Any requests for compensation increases during the term of the agreement(s) must be justified by the vendor and are subject to approval by the City and the annual appropriations of funds.

Environmental, Health & Safety Services (EH&S)
Silicon Valley Power (SVP) requires EH&S programs throughout the utility in order to maintain a safe and compliant working environment. The use of experts focused in the knowledge areas required assures the best possible quality for the programs being developed, prevents bias, and maintains the City of Santa Clara Printed on 2/17/2022Page 8 of 13
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assures the best possible quality for the programs being developed, prevents bias, and maintains the most current updates to federal and local laws and regulations. These firms have unique skills and tools at their disposal to provide services.

Services associated with Environmental Programs will support a number of required certifications and other compliance activities. A utility of SVP’s size is responsible for a number of environmental compliance activities including air permits, Environmental Protection Agency (EPA) Title V, Spill Prevention Control and Countermeasure (SPCC), Hazardous Materials Business Plan (HMBP), and storm water permits. This is only a sample list as there are a number of compliance programs associated with the utility’s operations.

Services associated with safety programs include written plans, training, tracking of training completed, audits, and drills that meet Federal and California OSHA, and local or other agency regulations or guidelines. In addition, these consultants will support activities that promote a safe working environment including development and update of safety standards across SVP, Injury and Illness Prevention Program (IIPP) and a Qualified Electrical Worker (QEW) program. Resulting programs will be available to staff throughout the utility.

In 2021, the City published a formal SOQ for EH&S services. A total of 104 companies viewed the SOQ, and six proposals were submitted. The proposals were evaluated and scored independently by a three-member evaluation team, consisting of staff from SVP against the criteria and weights included in the SOQ including: experience and qualifications of the firm/staff; expertise reviewing and developing EH&S plans; and the proposers’ approach to providing safety training.

Based on the scores from the evaluation panel, staff recommends awarding agreements to two proposers as the most advantageous and best value to the City: BSI America Professional Services, Inc. (BSI), and Electrical Safety Consultants, Inc., doing business as ESCI, Inc. (ESCI). Both proposals met or exceeded all of the SOQ specifications. The expertise of each of these vendors is different; therefore, each agreement will include different scopes of work.

The proposed agreements will include provision of all labor, materials, equipment, and technical expertise needed to provide the required services including:
· Reviewing and updating SVP’s current EH&S plans;
· Developing new EH&S plans;
· Providing electrical safety training and drills;
· Conducting periodic electrical safety audits; and
· Creation and management of a comprehensive electrical safety compliance program (ESCI only).

Staff recommends authorizing the City Manager to negotiate and execute agreements with BSI and ESCI for an initial five-year term beginning on or about March 1, 2022 and to execute up to five one- year options to renew each agreement after the initial term at the discretion of the City.

Compensation shall be paid on a time and materials basis, with the maximum compensation not to exceed $1,100,000. Any requests for compensation adjustments during the term of the agreements must be justified by the vendor and are subject to approval by the City and the annual appropriations of funds.

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Vendor to provide Salt Deliveries
Maintaining power production at Cogen requires the water at the plant to be treated for use in its steam processes. The treatment includes softening the water by using dry coarse salt. SVP uses approximately 660 pounds of salt per day to treat the water at Cogen. If water is not softened for use in the power plant steam processes, Cogen would be forced to shut down, halting power production at the facility. A shutdown of Cogen would also impact its ability to supply steam to its thermal host, Greif Inc., Santa Clara Paperboard who uses steam for recycled paper processing.

In 2021, the City published a formal RFB for the delivery and supply of Morton Salt, using the City’s e -procurement system. Twenty-two (22) vendors viewed the bid, and two bids were received. Results are as follows:

Vendor NameBid Price
TR International Trading Company (TRInternational) $49,680 John’s Salt Service $50,112
Staff recommends an award to TRInternational as the lowest-price responsive bidder. TR International will supply and deliver salt to Cogen on an as needed basis.

Staff recommends authorizing the City Manager to negotiate and execute an agreement with TR International for an initial five-year term beginning on or about March 1, 2022, and to execute up to five one-year options to renew the agreement after the initial term at the discretion of the City.

Maximum compensation is not to exceed $300,000 during the initial five-year term. Any requests for compensation adjustments must be justified by the vendor and are subject to approval by the City and the annual appropriations of funds.

Vendor to Provide Delivery of Bulk Sulfuric Acid
SVP uses sulfuric acid for pH control of the cooling tower at DVR. This necessary process treatment for the cooling tower is required to maintain limits specified by the Industrial Waste Water Discharge Permit issued by San Jose Environmental Services Department. and preserve the integrity of the tower itself.

In 2021, the City published a formal RFB for the delivery and supply of Sulfuric Acid. Twenty-two (22) vendors viewed the bid, and one bid was received as follows:

Vendor Name Bid Price
Pacific Star Chemical (dba Northstar Chemical) $40,320
Staff recommends an award to Pacific Star Chemical as the sole bidder. Pacific Star Chemical will supply bulk Sulfuric Acid to SVP’s DVR plant on an as needed basis.

Staff recommends authorizing the City Manager to negotiate and execute an agreement with Pacific Star Chemical dba Northstar Chemical for an initial five-year term beginning on or about March 1, 2022, and to execute up to five one-year options to renew the agreement after the initial term at the discretion of the City. Costs are not expected to exceed $300,000 during the initial five-year term.

Any requests for compensation increases during the term of the agreement must be justified by the City of Santa Clara Printed on 2/17/2022Page 10 of 13
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company and are subject to approval by the City and the annual appropriations of funds. Exercise of option terms after the initial five-year term will be based on renewal quotes from the Pacific Star Chemical.

Bulk Chemical:

Silicon Valley Power (SVP) uses several Bulk Chemicals including Sodium Bisulfite, Sodium Hydroxide, Sodium Hypochlorite at its DVR Power Plant for various water treatment processes.

Pursuant to City Purchasing ordinance, the City intends to enter into a cooperative purchase through the Bay Area Chemical Consortium (BACC), a cooperative group of public agencies each individually established and acting collectively through their authorized agents. BACC issues bids each January for over a dozen bulk chemicals, with responses due in late February and contract awards executed by each respective agencies around the second quarter of the calendar year. The City is unable to enter into the proposed cooperative purchase until around the second quarter of the calendar year.

Therefore, staff requests authorization to enter into a purchase order with Univar in an amount not to exceed $200,000 until such time as the City can enter into an agreement through BACC.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Furthermore, the action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 “Existing Facilities” as the activity consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agencies determination. Moreover, the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
Funding for the following agreements will come from the capital or operating budget based on the asset requiring products or services:

1. Valve inspection, maintenance, and repair services

2. Battery maintenance services

3. Electrical generator maintenance

4. Technical Field Advisor (TFA) Services

5. Portable mixed bed and anion demineralized bottle rental and exchange services

6. Engineering services for electric protection, communications, and control

7. Salt deliveries

8. Delivery of bulk sulfuric acid

9. Bulk chemical delivery services
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compliance, environmental consulting, consulting for emissions, stormwater, and hazardous waste are budgeted in the Electric Utility budget Electric Compliance Division.

Sufficient funding for the agreements is included in the FY 2021/22 and FY 2022/23 Biennial Adopted Operating Budget. Funding for future years is subject to future appropriation and will be included in future budget processes.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, [email protected] <mailto:[email protected]> .

RECOMMENDATION

1. Authorize the City Manager to negotiate and execute an agreement for valve Inspection, maintenance, and repair services with Bay Valve Service and Engineering, LLC in an amount not to exceed $1,500,000 for an initial three-year term with two one-year options to renew;

2. Authorize the City Manager to negotiate and execute an agreement for battery maintenance services with Associated Power Solutions in an amount not to exceed $1,500,000 for an initial five -year initial term with up to five one-year options to renew;

3. Authorize the City Manager to negotiate and execute agreements for generator maintenance services in an aggregate amount not to exceed $3,000,000 for an initial five-year term with up to five one-year options to renew with:
a. Electrical Maintenance Consultants
b. Brush Americas
c. Mitsubishi Powers Americas, Inc.;

4. Authorize the City Manager to negotiate and execute agreements for Technical Field Advisor (TFA) services in an aggregate amount not to exceed $1,050,000 for an initial five-year term with up to five one-year options to renew with:
a. Axis Mechanical Group
b. HPI, LLC
c. Mitsubishi Powers Americas, Inc.;

5. Authorize the City Manager to negotiate and execute agreements to provide portable mixed bed and anion demineralized bottle rental and exchange services in an aggregate amount not to exceed $650,000 for an initial five-year term with up to five one-year options to renew with:
a. Puretech
b. Evoqua Water Technologies LLC;

6. Authorize the City Manager to negotiate and execute agreements to provide electric utility engineering services for electric protection, communications, and control in an aggregate amount not to exceed $20,000,000 (four million dollars per year shared among nine engineering firms based on project assignment) for an initial five-year term with up to five one-year options to renew with:
a. Burns and McDonnell Engineering Company, Inc.

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b. Electrical Consultants, Inc.
c. HDR Engineering, Inc.
d. Leidos Engineering, LLC
e. Power-Tech Engineers, Inc.
f. SEL Engineering Services, Inc.
g. Soudi Consultants, Inc.
h. TRC Solutions, Inc.
i. Worley Group, Inc., doing business as Advisian;

7. Authorize the City Manager to negotiate and execute agreements to provide Environmental Health and Safety (EH&S) consulting and training services in an aggregate amount not to exceed $1,100,000 for an initial five-year term with up to five one-year options to renew with:
a. BSI Services and Solutions, Inc.
b. ESCI, Inc.;

8. Authorize the City Manager to negotiate and execute an agreement for salt delivery services with TR International Trading Company in an amount not to exceed $300,000 for an initial five-year term with five one-year options to renew;

9. Authorize the City Manager to negotiate and execute an agreement for delivery of bulk sulfuric acid with Pacific Star Chemical doing business as Northstar Chemical in an amount not to exceed $300,000 for an initial five-year term with five one-year options to renew;

10. Authorize a Purchase Orders with Univar Solutions in an amount not to exceed $200,000 for delivery of bulk chemicals until such time as the City can enter into an agreement through Bay Area Chemical Consortium; and

11. Authorize the City Manager to execute amendments to increase maximum compensation during the term of the agreements if the demand for services exceeds maximum compensation, subject to the appropriation of funds.

Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Deanna J. Santana, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
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22-1769 Agenda Date: 2/22/2022

REPORT TO COUNCIL

SUBJECT
Action on Award of Contract for the Harris Lass Museum Repairs Project and Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The Harris Lass Museum (Museum) located at 1889 Market Street was built in 1866. It is a farm that includes a house, a barn, outbuildings, and a tank house. The museum is owned by the City of Santa Clara and managed by the Historic Preservation Society of Santa Clara. Due to the age of the Museum, several items have been identified that require repair and maintenance. The Harris Lass Museum Repairs Project (Project) scope of work includes replacement of the entrance porch, restoration of the tank house, and access upgrades to the farmhouse. The work also includes Americans with Disabilities Act (ADA) site improvements to satisfy building code requirements. In July 2019 Council approved a Resolution authorizing an application for a Santa Clara County Historical Grant in the amount of $100,000. The Department of Public Works (DPW) Facilities Division applied for the grant and was notified in August 2020 that the application was successful and subsequently an agreement was executed between the City and the County.

DISCUSSION
On December 8, 2021, a competitive Request for Bids (RFB) was published on the City’s bid notification system for construction of the Project. Due to the nature of the work involved, a mandatory pre-bid conference and site visit was scheduled on December 21, 2021, which was attended by eight contractors. On January 5, 2022, one bid for the Project was received and opened using video conference. The sole bidder, S&H Construction, Inc., submitted a bid in the amount of $378,600, which is 40.8 percent above the Architect’s Estimate of $268,829.

The bid was prepared in a competitive environment with multiple contractors attending the pre-bid conference, hence, the bid price reflects the current market condition and pricing. Several factors could have contributed to the bid being higher than the architect’s estimate. Regionally, there has been an upward trend in industry pricing for some construction components with materials being more expensive and taking longer to obtain. Furthermore, due to COVID 19 there have been more requirements for employers to follow and impacts to the labor force due to worker exposure or testing positive. Staff recommends awarding the contract as there is no guarantee that re-bidding the Project will produce additional bidders or a substantially lower bid result. Additionally, re-bidding the Project will delay the start of construction.

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S&H Construction, Inc.’s bid was reviewed by DPW staff and the City Attorney’s Office for compliance with the terms and conditions of the bid documents and has been determined to be a responsive and responsible bid. Staff recommends awarding the contract to S&H Construction, Inc.

Award of the contract will enable construction to start in the spring of 2022 with substantial completion estimated by summer 2022. These dates are subject to change based on the latest issues related to the COVID-19 pandemic and if any unforeseen conditions are discovered during construction. The contract includes prevailing wage requirements.

ENVIRONMENTAL REVIEW
This project being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15301(c), “Existing Facilities,” as the activity consists of the minor alteration of an existing street. Other eligible improvements under this exemption include minor improvements to highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes.

FISCAL IMPACT
The cost of the construction contract is $378,600 plus approximately 15 percent contingency, or $56,790, for any potential change orders for a total not-to-exceed contract amount of $435,390.

Funding for construction is available in the project budget and the City will receive reimbursement of $100,000 in grant funds in accordance with the reimbursement provisions of the agreement.

The budget amendment table below recognizes Historic Grant Program funding in the amount of $100,000 and allocates these additional funds to the existing Repair to Historic Buildings Project (Project No. 6139) in the Public Buildings Capital Fund. There are no local match related funds required for this grant funding. Grant funds will be reimbursed once the project is completed and reimbursement is submitted to Santa Clara County.

Budget Amendment
FY 2021/22
Current Increase/
(Decrease)
Revised
Public Buildings Capital Fund
Revenues
Grant Funding $0 $100,000 $100,000
Expenditures
Repair to Historic Buildings (Project No.
6139)
$422,049 $100,000 $522,049
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COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

RECOMMENDATION

1. Award the Public Works Contract for the Harris Lass Museum Repairs Project (CE 21-22-05) to the lowest responsive and responsible bidder, S & H Construction; Inc. in the amount of $378,600 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion and acceptance of this project;

2. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $56,790, for a total not to exceed amount of $435,390; and

3. Consistent with City Charter Section 1305, “At any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenue not included in the budget,” approve the FY 2021/22 budget amendment in the Public Buildings Capital Fund to recognize grant revenue in the amount of $100,000 and increase the Repair to Historic Buildings project budget in the amount of $100,000 (five affirmative Council votes required to appropriate additional revenue).

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Deanna J. Santana, City Manager
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1500 Warburton Avenue
Santa Clara, CA 95050
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22-94 Agenda Date: 2/22/2022

REPORT TO COUNCIL

SUBJECT
Action on the Award of Contract to BrightView Landscape Services, Inc. for Landscaping Services for Eight (8) Lawrence Station Area Plan Parks

COUNCIL PILLARS
Enhance Community Sports, Recreational and Arts Assets
Deliver and Enhance High-Quality Efficient Services and Infrastructure Manage Strategically Our Workforce Capacity and Resources

BACKGROUND
On November 29, 2016, the City Council adopted the Lawrence Station Area Plan (“Plan”) and Environmental Impact Report, along with the associated General Plan and Zoning Ordinance Amendments. The Plan features a transit-oriented development and provides needed public improvements and facilities for residents. To maintain the unique, high quality and non-standard facilities as well as avoid the potential impact on the City’s General Fund, the Plan indicated an option for funding the long-term maintenance of such improvements through a Community Facilities District (CFD), a land-secured financing mechanism.

On March 5, 2019, Council adopted a Resolution of Intention No. 19-8674 to form Community Facilities District 2019-1 (Lawrence Station) and Future Annexation Area to finance certain public services. These services primarily include maintenance of roadways, parks, parking spaces and enforcement, landscaped parkways and medians, trails, a highway overpass, a community clubhouse and garden to be located within the development.

There are currently eight mini park parcels, totaling 3.26 acres of parkland, within the Plan Area (Attachment 1); additional park parcels will be developed in the future. Zones one and two require consistent landscape maintenance, including mowing, edging, irrigation system maintenance, trash removal, tree and shrub care, etc. (Attachment 2). The Parks & Recreation Department determined that the best method for strategically managing and maintaining the unique, high quality and non- standard park facilities within the CFD would be to select a commercial landscape service contractor through a formal bid process.

DISCUSSION
Pursuant to City Code Section 2.105.330, a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement, with the award recommendation based on “lowest bid”.

The City released a RFB for Landscaping Services for the Lawrence Station Area Plan Parks. The RFB was published on the City’s e-procurement system. A total of 33 companies viewed the RFB City of Santa Clara Printed on 2/17/2022Page 1 of 3
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and the City received three responsive bids:

Bidder Total Base Bid
BrightView Landscape Services, Inc. $ 115,403.31¹
New Image Landscape Company $ 123,026.00
Bayscape Management, Inc. $ 149,087.00
¹ The Total Base Bid reflects 1% Local Business Enterprise preference with an office in the City of Santa Clara.

BrightView Landscape Services, Inc.’s bid in the amount of $115,403.31, given a 1% Local Business Enterprise preference, was determined to be the lowest responsive and responsible bid. Refer to the Pricing Summary (Attachment 3) which shows the base amount submitted by BrightView Landscape Services, Inc. at $116,569.00 without the 1% Local Business Enterprise preference. The initial term of the contract is for one year. The City may exercise up to four one-year options to extend the contract after the initial term. Pricing is fixed for the initial term.

BrightView Landscape Services, Inc. may request annual adjustments to the compensation after the initial term, subject to the vendor demonstrating the requested increases are justified. Price adjustments are subject to the City’s approval. BrightView Landscaping Services, Inc. will be required to pay prevailing wage for these services.

Staff recommends award of contract (executed purchase order) to BrightView Landscape Services, Inc. as the lowest responsive and responsible bidder.

ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 “Existing Facilities,” as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.

FISCAL IMPACT
The recommended contract amount is $128,225.90, including the base amount of $116,569.00 and a 10% contingency of $11,656.90 for unanticipated repairs during the initial term. This contract, in the form of an executed purchase order, will be funded by the Community Facilities District No. 2019-1 (Lawrence Station) Fund. On April 23, 2019 City Council adopted Ordinance No. 1999, authorizing Council to levy special taxes within the Community Facilities District (including any parcel or parcels in the Future Annexation Area that annex into the CFD) pursuant to the Act, at the rates and in accordance with the formula (the "Rate and Method") set forth in the Resolution of Formation. The special taxes are intended to mitigate the impact of the new development and will offset maintenance costs that otherwise would have been borne by the General Fund. Budgeted revenue for parks and facility maintenance for FY 2021/22 is $160,500, with an estimated 3% increase year over year.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board City of Santa Clara Printed on 2/17/2022Page 2 of 3
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22-94 Agenda Date: 2/22/2022
outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> .

RECOMMENDATION

1. Authorize the City Manager to execute a contract (executed purchase order) with BrightView Landscaping Services for landscaping services at the Lawrence Station Area Plan Parks for an initial one-year term, with a maximum compensation not-to exceed $128,225.90 and subject to the appropriation of funds; and

2. Authorize the City Manager to exercise up to four one-year options to extend the term of the purchase and subject to the appropriation of funds.

Reviewed by: James Teixeira, Director, Parks and Recreation Department Approved by: Deanna J. Santana, City Manager

ATTACHMENTS

1. Lawrence Station Mini Parks Layout

2. Lawrence Station Mini Parks - Scope of Work for Landscape Services

3. Pricing Summary
City of Santa Clara Printed on 2/17/2022Page 3 of 3
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Mini Pork 'H' ---Hf---1/l l¾
12,938 SF / 0.30 Acres
Mini Pork 'C ___ .,...___,...,
16,043 SF / 0.37 Acres
Mini Pork 'A'----~
16,077 SF/ 0.37 Acres

PUBLIC PARKLAND
Public Parkland
Mini Park '8'----~
11,419 SF/ 0.26 Acres
142,176 SF/ 3 .26 Acres'
* Includes the loss of squa re foo tage (SF) due to transformers, easements, and identifying monumen ts

KIFER ROAD

CENTRAL EXPRESSWAY
-➔----- ------- ------ --------- --
' I
I
I
I
I
tt--t-
1 --- Mini Park 'G'
11,756 SF/ 0.27 Acres
Mini Park 'f'
7,758 SF/ 0.18 Acres

PLAN VIEW
Scole: 1"-=80'·0"
Mini Pork 'E'
37,72 4 SF/ 0.87 Acres
Min Pork 'D'
28,46 1 SF / 0.65 Acres
ru---L.ii
_________ LAWRENCE STATION SANTA CLARA

SUMMERHILL HOUSING GROUP
SUMMERHILL·'
COMMUNIT IE S O, DISTINCTION COMMUN ITIE S OF DI STI N CTlON PUBLIC

PARKLAND

EXHIBIT
JULY 2016
SHEET
A.14
Attachment A1 – Scope of Work
ATTACHMENT A1

SCOPE OF WORK

1 GENERAL

1.1 Contractor shall provide all labor, materials, and equipment necessary to perform year-round landscape maintenance services at the Lawrence Station Area Plan (LSAP) parks, which consists of eight (8) mini parks designated by the letters A, B, C, D, E, F, G, H, and commonly referred to as Park A, Park B, etc.

1.2 The primary objectives of the services are to

1.2.1 Maintain a safe, clean, aesthetically pleasing landscape equal to the landscaping throughout LSAP;

1.2.2 Remove trash and litter from LSAP Parks A-H;

1.2.3 Provide seven (7) foot overhead tree clearance along park pathway in LSAP Parks A-H; and 14 foot clearance along streets.

1.2.4 Provide a crisp mowed and edged surface using sharp mower blades in all natural turf areas;

1.2.5 Trim hedges, bushes, and shrubs to match their natural and intended form; and

1.2.6 99% weed control throughout perennial and shrub beds, and tree wells, and broadleaf weed-free in natural turf areas. The primary method of eliminating weeds should be to keep the turf in the healthiest condition possible to crowd out weeds. And the primary method to control weeds in plant beds shall be to use mechanical removal and pre-emergent herbicide control.

1.2.7 Glyphosate products shall not be used.

1.3 Contractor shall perform services as specified below:

1.3.1 Landscaping services (Item 1.2) weekly for all LSAP Parks.

1.3.2 Litter removal daily for all LSAP Parks.

1.3.3 Wash down and sanitize Park F (Dog Park) every Tuesday morning. The Dog Park is closed every week on Tuesday mornings from 8 AM to 12 PM.

1.4 Contractor shall adhere to the standards and requirements described herein in Attachment A1, however reasonable deviations from these standards and requirements may be necessary based on weather and seasonality, potential construction projects, special event impacts or other unforeseen conditions that result in the need to alter the maintenance practices for an agreed upon period or in a particular portion of the work site.

1.5 Safety Requirements

1.5.1 Contractor’s employees shall always act and conduct themselves in a safe manner while on City property.

Attachment A1 – Scope of Work

1.5.2 Contractor’s employees shall have proper safety devices and personal protective equipment including hearing and eye protection, and safety vests. All personal protective equipment shall meet OSHA safety standards.

1.5.3 Any employees found working without the necessary safety devices or equipment in place will be required to stop all work immediately and obtain the required safety devices or equipment.

1.5.4 Contractor shall report any hazardous condition(s) or damage to Deputy Parks & Recreation Director or designee immediately.

1.6 Contractor shall replace in kind, type, function and appearance all turf, shrubs, trees, plants, structures, amenities, and infrastructure (including irrigation system components) that are damaged or killed (plants) due to Contractor’s operations or negligence at no cost to the City. The Contractor shall report such damage to infrastructure or plants to the Deputy Parks & Recreation Director or designee at the time of occurrence or as soon thereafter as feasibly possible.

1.7 Contractor shall be responsible for any property damage caused by its vehicles or other equipment.

1.8 Contractor shall remove all debris from all work areas after work is performed, leaving the area with a finished appearance.

2 MAPS OF LSAP PARKS

2.1 See Attachment A2 for maps of LSAP Parks.

3 WALKTHROUGHS AND INSPECTIONS

3.1 Initial Site Walkthrough

3.1.1 Upon execution of an agreement, Contractor shall conduct an initial walkthrough of the property with the Deputy Parks & Recreation Director or designee.

3.1.2 The purpose of the walkthrough will be to view the property, note current conditions of the property, and identify areas of concern.

3.2 Ongoing Site Walkthroughs and Inspections

3.2.1 Contractor shall perform a walkthrough and inspection of the property prior to performing the weekly landscaping services to determine the work that needs to be done, and to identify any gaps in service that will need to be remedied since the City’s acquisition of the LSAP Parks.

3.2.2 City staff will participate in the walkthroughs and inspections.

4 LANDSCAPING SERVICES

4.1 Mowing

4.1.1 Contractor shall perform mowing services as specified herein.

4.1.2 All litter shall be removed from turf prior to mowing including, but not Attachment A1 – Scope of Work
limited to, leaves, bottles, cans, paper, brush, rocks, tree limbs, etc.

Shredded litter is not permitted.

4.1.3 The mowing cycle will include sweeping, blowing and/or removing grass clippings from sidewalks and hard surfaces, and removing debris/litter from planting, shrub beds and natural turf areas. While there should be no pedestrians on site, Contractor shall take care not to blow debris towards park patrons, City staff or other workers/visitors on the property.

4.1.4 Natural turf areas shall be evenly cut in a professional manner with mower blades in sharp condition so as not to cause fraying of grass blade edges.

4.1.5 Contractor shall perform edging/trimming services while mowing is performed.

4.1.6 Soil, dirt, grass, and weeds shall not remain on curb edge, along street gutters, walks and pathways, or in clumps on the turf surface when mowing and edging is complete.

4.1.7 All cuttings resulting from trimming shrubs and trees shall be cleaned up and removed from the site by the Contractor during landscape service cycles.

4.1.8 If the Contractor will use a blower to clean off grass clippings off pavement, then a battery powered blower shall be used to reduce noise level, as residences are immediately adjacent to or across from all mini parks.

4.1.9 Mowing Frequency

4.1.9.1 In general, Contractor shall mow the lawn areas in mini parks weekly during the growing seasons but not more
than twice per month when the natural turf is not actively growing.

4.1.9.2 Actual mowing frequencies will be based on maintaining a turf height between 3-5 inches throughout the mini parks with natural turf areas. The City understands that turfgrasses will grow at different rates due to temperature, day length, moisture and environmental conditions.

4.1.9.3 I n no event shall the mowing cycle be greater than a 30 day interval.

4.2 Pesticide Application

4.2.1 Contractor shall apply herbicides or growth regulators as weather weed, turf, tree, shrub, and perennial growth conditions dictate, and only upon specific approval by the City’s Pest Control Advisor (PCA) or Deputy Parks & Recreation.

4.2.2 The PCA’s approval shall include how, when and by whom the chemical shall be applied, including the applicator’s valid certification(s).

4.2.3 Herbicides shall be selectively applied based on need and seasonal conditions.

4.2.4 Contractor shall maintain the tree well areas as established at the time of Attachment A1 – Scope of Work
the initial walkthrough of the property. Tree well areas may be increased based upon written prior approval by City as designated on a course map/plan.

4.2.5 Contractor shall provide chemical trimming along fence lines upon specific written approval from the City’s PCA or designee.

4.2.6 Qualified Applicator Certificate (QAC) or Qualified Applicator License (QAL) shall be required for Contractor’s employees approved to apply herbicides or growth regulators in the specific category of the pest being controlled.

4.2.7 The Contractor shall provide a copy of the QAC or QAL certificate to the Deputy Parks & Recreation Director or designee who shall keep the QAC and QAL certificates on file.

4.3 Contractor shall repair wheel depressions from mowing and remove wheel marks and tracks as needed to maintain an aesthetically pleasing appearance of all pathways in and around LSAP Parks.

4.4 Tree and Shrub Maintenance

4.4.1 Contractor shall maintain the trees in accordance with this section.

4.4.2 Damaged trees shall be selectively pruned according to American National Standards Institute (ANSI) standards. All tree pruning shall be done at the direction of the Deputy Parks & Recreation Director or designee.

4.4.3 Tree canopy height for clearance shall be consistent throughout the site for public safety and clear site visibility.

4.4.4 Contractor shall control insects, disease, and other pests as necessary to maintain tree health.

4.4.5 Contractor shall remove weeds in and around tree wells as needed for a clean aesthetically pleasing appearance.

4.4.6 Contractor shall prune shrubs to their natural intended form as needed.

4.4.7 Contractor shall cut back ornamental grasses one time each year in the winter, unless doing so would cause specific ornamental grasses to deteriorate.

4.4.8 Contractor shall maintain tree well radii and/or circumferences as established at the time of the initial walkthrough.

4.4.9 Contractor shall maintain a three (3”) mulch layer in all landscape areas originally designed to have mulch.

4.5 Irrigation System

4.5.1 Contractor shall utilize best management practices when determining irrigation schedules, taking into account drought conditions while keeping the landscapes of all mini parks in aesthetic balance with the landscaped areas throughout the Nuevo development.

4.5.2 Contractor shall inspect the irrigation system twice per month.

4.5.3 Contractor shall perform maintenance of the irrigation system twice per Attachment A1 – Scope of Work
month.

4.5.4 The system must always operate at 100% capacity and functionality.

4.5.5 Contractor shall perform a visual inspection of the system both before and after irrigation to confirm that water is not leaking and to verify breaks, etc.

4.5.6 Contractor shall irrigate the landscape areas in the mini parks as necessary for turf, perennial, shrub, and tree vigor and health.

4.5.7 Contractor shall perform repairs on the irrigation system as needed, including but not limited to, identification of pipe breaks, digging to pipe, removal of broken section and installation of replacement parts and attachments.

4.5.8 When performing repairs Contractor shall take a photo before, during and after repair and provide a location identification to the Deputy Parks & Recreation Director or designee.

4.5.9 Contractor shall be responsible for any damages to the irrigation system due to Contractor’s negligence. Any damage to the system shall be reported immediately to the Deputy Parks & Recreation Director or designee.

4.6 Plant Debris/Litter

4.6.1 Contractor shall remove all litter from turf, paved areas, and buildings.

4.6.2 Contractor shall pick up and remove all broken glass from paved areas and turf.

4.6.3 Contractor shall remove cut grass and debris that falls from or is thrown by equipment onto the pavement, streets, curb and gutters, sidewalks, driveways, or adjacent properties through the action of the work crew from the area prior to Contractor leaving the property.

4.6.4 At no time shall any debris (litter, leaves, clippings, etc.) be blown into the streets, trails, or onto other property. Debris in the street or roadways must be removed from the site after each mowing and properly disposed.

4.6.5 All collected litter and debris shall be disposed in a lawful manner off site.

4.7 Parking Lots/Miscellaneous

4.7.1 Contractor shall remove litter from the parking lots daily.

4.8 Special Events

4.8.1 Contractor shall visually inspect property before and after any special events.

4.8.2 Contractor shall report any debris, damage or rutting to the Deputy Parks & Recreation Director or designee. Contractor shall provide photographic evidence.

4.8.3 Contractor shall immediately report any other issues that may negatively impact the aesthetics or functionality of the LSAP parks or otherwise impede usage of the LSAP parks to the Deputy Parks & Recreation Director or designee.

Attachment A1 – Scope of Work

5 CONTRACTOR EQUIPMENT AND VEHICLES

5.1 Contractor shall provide all equipment and vehicles necessary to perform the required landscaping services.

5.2 Contractor shall use only commercial grade landscaping equipment in the performance of the required services.

5.3 Contractor shall have adequate backup equipment on hand, to limit service disruptions in the event of a breakdown or malfunction.

5.4 All vehicles utilized in the performance of services shall be clean, serviceable, and shall comply with safety standards required by the State of California.

5.5 The City reserves the right to inspect Contractor’s equipment and vehicles.

5.6 Contractor shall submit to the City a list of equipment and vehicles to be utilized in the performance of the landscaping services. This list shall be submitted to the City as part of the Contractor’s bid.

6 STAFFING

6.1 Contractor shall be solely responsible for selecting, hiring, employing, paying, supervising, training and discharging all personnel necessary to provide the required landscaping services at LSAP Parks.

6.2 Contractor shall ensure all staff providing services for the City have all appropriate licenses and certifications.

6.3 Contractor shall ensure the following employment standards for all employees (including subcontractors) are complied with and enforced throughout the term of the contract.

6.3.1 Verified that employee can legally work in the United States.

6.3.2 At least eighteen (18) years of age.

6.3.3 Sufficiently fluent in English to: (a) comprehend the instructions of Contractor personnel; and (b) offer the level of customer service established by the City.

6.3.4 No known criminal background or record of conviction for other than minor vehicle code/traffic violations.

6.3.5 Ability to perform normal or emergency duties requiring moderate to arduous physical exertion.

6.3.6 Contractor shall ensure that all its employees and agents abide by established local, state and federal safety rules and regulations.

6.3.7 Contractor shall select and hire only persons who are well-qualified to perform the job duties for which they are being hired, who are neat, well- groomed, and courteous, and who can act in the utmost professional manner when interacting with customers and the public.

6.4 Supervision
Attachment A1 – Scope of Work

6.4.1 The Contractor shall assign a Site Supervisor. The Site Supervisor’s responsibilities shall include, but not be limited to:

6.4.1.1 Serving as the primary point of contact for the City in the administration of the agreement;

6.4.1.2 Directly supervise all Contractor’s employees performing services at the site;

6.4.1.3 Attending the initial site walkthrough with the Deputy Parks & Recreation Director or designee;

6.4.1.4 Conduct subsequent walkthroughs and inspections twice per month; and

6.4.1.5 Alerting City staff to any issues or deficiencies in a timely manner.

6.5 The City reserves the right to request the removal of any of Contractor’s personnel who do not conduct themselves in a courteous, professional manner, or whose actions endanger the safety of people or property. The Contractor shall promptly respond to requests for replacement personnel.
7 INVOICING REQUIREMENTS

7.1 Contractor shall invoice the City on a monthly basis for services provided by Contractor during the preceding month and shall provide the invoice in a format approved by the City, supporting narrative documentation, and is subject to verification and approval by the City.

7.2 Contractor shall furnish to the City the following documents prior to any monthly payment processing by the City:

7.2.1 The monthly maintenance summary for month invoiced;

7.2.2 Irrigation reports (status and repairs);

7.2.3 Detailed pesticide use report for City’s pesticide tracking purposes; and

7.2.4 A duplicate copy of The Santa Clara Division of Agriculture Non-Prod, Non- Ag Monthly Reports for any month in which a pesticide was applied to any of the LSAP mini parks.

7.3 The City will pay Contractor within thirty (30) days of City’s receipt of an approved invoice.

City of Santa Clara

Attachment 3
Pricing Summary

22-94 Council Date: 02/22/2022

REPORT TO COUNCIL

SUBJECT
Action on the Award of Contract to BrightView Landscape Services, Inc. for Landscaping Services for Eight (8) Lawrence Station Area Parks

Pricing for maintenance and as-needed repair services for the initial term of the purchase order are set forth as below:

Section A: Landscape Maintenance Services (Pricing to include all labor and equipment costs.) Description
Annual
Estimated
Quantity
Unit of
Measure
Price Per
Month
Extended
Price
Park A 12 Month $1,012.00 $ 12,144.00
Park B 12 Month $ 612.00 $ 7,344.00
Park C 12 Month $ 700.00 $ 8,400.00
Park D 12 Month $ 612.00 $ 7,344.00
Park E 12 Month $1,325.00 $ 15,900.00
Park F (Dog Park) Including weekly washing and sanitizing. 12 Month $ 858.00 $ 10,296.00 Park G 12 Month $ 706.00 $ 8,472.00
Park H 12 Month $ 622.00 $ 7,464.00
Section A: Maintenance Services Total $ 77,364.00

Section B: Supplemental Services: Repair and Renovation Work Plant Material, Repair and Replacement
Annual
Estimated
Quantity
Unit of
Measure Hourly Rate Extended
Price
One Person Crew, Truck/Tools 100 Hours $ 50.00 $ 5,000.00 Two Person Crew, Truck/Tools 50 Hours $ 100.00 $ 5,000.00 Supervisor, Truck/Tools 25 Hours $ 75.00 $ 1,875.00 Irrigation Repair and/or Renovation Work
One Person Crew, Truck/Tools 50 Hours $ 75.00 $ 3,750.00 Two Person Crew, Truck/Tools 25 Hours $ 150.00 $ 3,750.00 Supervisor, Truck/Tools 12 Hours $ 90.00 $ 1,080.00 Section B: Supplemental Services: R&RW Total $ 20,455.00

Section C: Misc. Materials/Parts @ Cost Plus % Markup
Description
Annual
Estimated
Spend

% Markup Extended
Cost
Markup % for miscellaneous materials and parts. $15,000.00 25% $ 18,750.00 Section C: Misc. Materials/Parts @ Cost Plus % Markup Total $ 18,750.00

Section E: Maximum Not-To-Exceed Compensation for Initial One-Year Term Total for Services $ 116,569.00
Contingency (10%)* $ 11,656.90
MAXIMUM NOT-TO-EXCEED COMPENSATION $ 128,225.90
*Contingency amount is for unanticipated repairs during the initial term of the purchase order .

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-1696 Agenda Date: 2/22/2022

REPORT TO COUNCIL

SUBJECT
Action on Award of Purchase Order with Alfaro Communications Construction for the Intelligent Transportation System Project 1 and Traffic Signal Enhancements Project

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
Intelligent Transportation Systems (ITS) are control and information devices that enhance traffic operations and management of congestion on roadways. Typical ITS components include new controller cabinets to support “smart” signals, traffic monitoring cameras to observe roadways, Bluetooth/Wi-Fi modules to collect travel time information, and fiber optic communications to support high resolution data transmission.

In 2017, the City received $500,000 in grant funds from the Valley Transportation Authority for the Santa Clara Citywide Intelligent Transportation System (ITS) Project 1 to install traffic monitoring cameras, travel time readers, and fiber optic communications to enhance traffic operations on Homestead Road, Monroe Street, and Scott Boulevard. Since 2017, approximately $240,000 of improvements have been constructed, including 15 travel time readers and fiber optic communications on Homestead Road between Lafayette and San Tomas Expressway. The remaining $260,000 of improvements consist of 15 traffic monitoring cameras and two travel time readers at 17 signalized intersections.

Included in the Adopted Biennial Capital Improvement Program Budget for FY 2020/21 and FY 2021/22 is a transportation project titled, Traffic Signal Enhancements. This project proposes to enhance traffic signals and operations throughout the City by installing ITS improvements and upgrading traffic signal hardware in multiple phases. The improvements within the current phase of this project consist of 20 traffic monitoring cameras, four travel time readers, one controller cabinet replacement, and five accessible pedestrian signals at 25 signalized intersections.

As the Santa Clara Citywide ITS Project 1 and Traffic Signal Enhancements projects have similar types of improvements related to traffic signals, staff combined these two projects into one project (Attachment 1) to achieve potential cost savings. By creating one combined project, this will allow the City to hire one contractor which can reduce mobilization costs and unit costs (i.e. Contractor can procure greater quantities of materials at lower prices). Additionally, creating one combined project will reduce staff management and administration time necessary to deliver this project.

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22-1696 Agenda Date: 2/22/2022

DISCUSSION
Pursuant to City Code Section 2.105.330, a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement, with award recommendation to the lowest bidder. In September 2021, the City released an RFB for various improvements to be completed as part of the combined project. A total of 59 companies viewed the RFB which was posted on the City’s e- procurement system, and six bids were received as follows:

Bidder Total Base Bid
Alfaro Communications Construction, Inc. $ 579,950.00 Bear Electrical Solutions Inc. $ 601,585.00
Econolite Systems Inc. $ 608,346.84
St. Francis Electric $ 661,009.00
Tennyson Electric Inc. $ 897,325.00
Columbia Electric Inc. $ 1,006,700.00
Staff recommends award of purchase order to Alfaro Communications Construction, Inc. for a one- year term for having the lowest responsive and responsible bid. In the event any of the various traffic signal upgrades are not completed within the initial term the City has the option to extend the purchase order for one additional year. The purchase order includes the necessary language regarding prevailing wage.

ENVIRONMENTAL REVIEW
This project being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301(c), “Existing Facilities,” as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing, and specifically includes the repair of existing highways and streets.

FISCAL IMPACT
The proposed purchase order is for a maximum not-to-exceed amount of $579,950. Contingency in the amount of $58,050 is also being requested for any unforeseen issues, bringing the total amount to $638,000. Sufficient funding of approximately $850,000 is available in the existing capital projects, Traffic Signal Enhancements (1219) and Santa Clara Citywide ITS Project 1 (1385) in the Streets and Highways Capital Fund. The remaining $212,000 will be used for future phases of the Traffic Signal Enhancements project.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

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22-1696 Agenda Date: 2/22/2022

RECOMMENDATION

1. Authorize the City Manager to execute a purchase order with Alfaro Communications Construction, Inc. to provide services for various traffic signal upgrades for an initial one-year term, with a maximum compensation not-to-exceed $638,000; and

2. Authorize the City Manager to execute one one-year option to extend the term of the purchase order and amend not-to-exceed amounts after initial term and subject to the appropriation of funds.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Deanna J. Santana, City Manager

ATTACHMENT

1. Project Map
City of Santa Clara Printed on 2/17/2022Page 3 of 3
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City of Santa Clara
Department of Public Works - Engineering
Traffic Engineering Division
Main: 408.615.3000 Fax: 408.985.7936
[email protected]
ITS PROJECT 1 & TRAFFIC

SIGNAL ENHANCEMENTS

PROJECT MAP

PART OF PROJECT

TRAFFIC SIGNAL

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-1758 Agenda Date: 2/22/2022

REPORT TO COUNCIL

SUBJECT
Action on Award of Purchase Orders with One Day Installation & Repairs Inc. and Tucker Construction, Inc. for Citywide As-Needed Repair Services

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The Department of Public Works (DPW), Facilities Services Division (Facilities Division), oversees maintenance and repairs for approximately 1,200,000 square feet of buildings throughout the City including the Santa Clara Convention Center Complex Maintenance District #183 (MD #183). The Facilities Division is responsible for coordinating maintenance and repairs for various client departments and occasionally requires additional support from vendors to augment City staff on an as needed basis. The work includes a wide variety of interior and exterior construction repairs such as general carpentry, windows, doors, flooring, fencing, painting and drywall.

DISCUSSION
Pursuant to City Code Section 2.105.330, a formal Request for Proposals (RFP) was conducted as the solicitation method for this procurement, with the award recommendation based on “best value”.

The factors considered in the evaluation were experience, technical capability, and cost.

The RFP for Citywide As-needed Repair Services was published using the City’s e-procurement system. A total of 45 companies viewed the RFP, and two proposals were received from the following firms:
- One Day Installation and Repairs, Inc.
- Tucker Construction, Inc.

Proposals were independently evaluated by a three-member evaluation team comprised of two representatives from DPW and one representative from the Santa Clara City Library. The City elected to conduct a Best and Final Offer to memorialize final clarifications that were discovered through the process and provide a final opportunity to revise cost proposals.

Staff recommends awarding Purchase Orders to Tucker Construction, Inc. as the highest ranked proposer and One Day Installation and Repairs, Inc. as the second highest ranked proposer. Utilizing two purchase orders will provide greater flexibility in assigning as-needed work based on availability, capacity, and performance. Both firms demonstrated experience in providing various types of repairs.

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22-1758 Agenda Date: 2/22/2022
Under the proposed Purchase Orders, Tucker Construction, Inc. and One Day Installation and Repairs, Inc. will provide as-needed repair services citywide. Hourly rates will be fixed for the initial one-year term. Based on historical usage for these services, aggregate maximum compensation is estimated not to exceed $115,000. After the initial term, price adjustments will be considered if properly substantiated by the vendor and subject to approval by the City. In addition, there are four, one-year options to extend the term of the purchase orders for a total of five years assuming all options are exercised.

Prevailing wages will be paid under these purchase orders.

ENVIRONMENTAL REVIEW
The action being considered is exempt for the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 “Existing Facilities” as the activity consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agencies determination.

FISCAL IMPACT
The proposed purchase orders are being established for a total aggregate not-to-exceed amount of $115,000 during the initial one-year term. Appropriations for the current year have been incorporated in each applicable department’s FY 2021/22 annual budget including MD #183. Future year appropriations will be included as part of the annual budget development process.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

RECOMMENDATION

1. Authorize the City Manager to execute Purchase Orders with Tucker Construction, Inc. and One Day Installation and Repairs, Inc. for citywide as-needed repair services for an initial one-year term, with maximum compensation not-to-exceed an aggregate amount of $115,000, subject to the appropriation of funds; and

2. Authorize the City Manager to exercise up to four one-year options to extend the term of the purchase orders, subject to the appropriation of funds.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Deanna J. Santana, City Manager
City of Santa Clara Printed on 2/17/2022Page 2 of 2
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-1745 Agenda Date: 2/22/2022

REPORT TO COUNCIL

SUBJECT
Action on an Agreement with Kimley-Horn and Associates, Inc. for Design Professional Services for the Intelligent Transportation Systems Project 2

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

In 2017, the City received $500,000 in grant funds from the Santa Clara Valley Transportation Authority (VTA) for the Santa Clara Citywide Intelligent Transportation Systems (ITS) Project 2 to install traffic controller cabinets and fiber optic communications to enhance traffic operations at eight intersections on Bellomy Street, Monroe Street, and Winchester Boulevard.

On March 24, 2020, the City Council also approved a funding agreement with the VTA for the Scott Blvd Signal Timing Phase 2 (“Scott Blvd Phase 2”) Project. This agreement would install similar ITS improvements on Scott Boulevard between El Camino Real and Saratoga Avenue.

As the Santa Clara Citywide ITS Project 2 and Scott Blvd Phase 2 projects have similar types of improvements related to traffic signals, staff combined these two projects into one project titled Intelligent Transportation Systems Project 2 (“Project”) to achieve potential cost savings (see Attachment 1 for Project map). By creating one combined project, this will allow the City to hire one contractor which can reduce mobilization costs and unit costs (i.e. contractor can procure greater quantities of materials at lower prices) Additionally, creating one combined project will reduce staff management and administration time necessary to deliver this project.

DISCUSSION
A formal selection process was utilized to solicit proposals from consultants to provide the required professional services. In October 2021, staff issued a competitive Request for Proposals (RFP) for the Project on the City’s e-procurement system. Staff received proposals from five firms: Advanced Mobility Group, DKS Associates, GHD, Iteris, and Kimley-Horn and Associates.

A proposal review panel consisting of staff from the Department of Public Works (DPW) Design Division and Traffic Engineering Division evaluated each proposal against the criteria set forth in the City of Santa Clara Printed on 2/17/2022Page 1 of 3
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22-1745 Agenda Date: 2/22/2022
RFP, including, responsiveness to the RFP, project approach, ability to complete the project within the proposed schedule, and pricing. Based on the panel’s evaluation, Kimley-Horn and Associates, Inc. (Kimley-Horn) is recommended for award of contract. Kimley-Horn submitted the best proposal, demonstrated a strong project understanding, and provided an excellent project approach to investigate and resolve the issues presented in the RFP. Kimley-Horn has extensive traffic experience working in the Bay Area and has successfully completed numerous traffic related projects for the City in the past.

The proposed agreement (Attachment 2) includes a refined scope of work based upon negotiations.

The scope of work includes preliminary engineering, construction documents (plans, specifications, and engineer’s estimate) for public works bidding, assistance with obtaining building permit, and engineering support services during bid, award, and construction. Staff recommends entering into the agreement with Kimley-Horn and Associates, Inc. to complete design professional services for the Project. Design of the project is anticipated to be complete by spring 2023 and construction of the project is anticipated to be complete in spring 2024. The agreement includes a section covering prevailing wage requirements.

ENVIRONMENTAL REVIEW
Council action on this item does not constitute a “project” within the meaning of the California Environmental Quality Act ("CEQA") because it is an administrative activity that will not result in direct or indirect physical changes in the environment as set forth in section 15378(b)(5) of the CEQA Guidelines.

FISCAL IMPACT
The proposed Agreement is for a total not-to-exceed amount of $148,000. This amount includes $128,220 for basic services and $19,780 for additional services. Funds for the agreement are available in FY 2021/22 and FY 2022/23 Adopted Biennial Operating Budget in the Streets and Highways Capital Fund in the Scott Blvd Signal Timing Phase 2 (1252) and Santa Clara Citywide ITS Project 2 (1386) projects.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

RECOMMENDATION

1. Approve and authorize the City Manager to execute an agreement for Design Professional Services with Kimley-Horn and Associates, Inc. for the Intelligent Transportation Systems Project 2 in the amount not-to-exceed $148,000; and

2. Authorize the City Manager to make minor modifications to the agreement if needed.

Reviewed by: Craig Mobeck, Director of Public Works
City of Santa Clara Printed on 2/17/2022Page 2 of 3
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22-1745 Agenda Date: 2/22/2022
Approved by: Deanna J. Santana, City Manager

ATTACHMENTS

1. Project Map

2. Agreement
City of Santa Clara Printed on 2/17/2022Page 3 of 3
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Harrison St
Benton St
Newhall Rd
Locations
Scott Blvd: Harrison-Homestead
Lincoln St: Benton-Homestead
Winchester Blvd: Homestead-Newhall
Monroe St: Benton-Bellomy
Bellomy: Lafayette-The Alameda
Scott Blvd
The Alameda
Winchester Blvd
Legend:

New Fiber optic cable
New fiber optic connection
Monroe St
Lincoln St
El Camino Real
Bellomy St
Market St
Bellomy St
Benton St
Lafayette St
Homestead Rd
---PROJECT LOCATION---
ITS Project 2
0 Design Professional Agreement with Kimley-Horn and Associates Page 1 Rev. 09-28-18
EBIX Insurance No. S200004842

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
KIMLEY-HORN AND ASSOCIATES, INC.

FOR
INTELLIGENT TRANSPORTATION SYSTEMS REHABILITATION PHASE 2

PROJECT

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Kimley-Horn and Associates, Inc., a North Carolina Corporation, (Consultant). City and Consultant may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. City desires to secure the design professional services more fully described in this Agreement, at Exhibit A, entitled “Scope of Services”; B. “Design professional” includes licensed architects, licensed landscape architects, registered professional engineers and licensed professional land surveyors; C. Consultant represents that it, and its subconsultants, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
D. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Consultant shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A – Scope of Services
Exhibit B – Schedule of Fees
Design Professional Agreement with Kimley-Horn and Associates Page 2 Rev. 09-28-18
Exhibit C – Insurance Requirements
Exhibit D – Labor Compliance Addendum (if applicable)
Exhibit E – Milestone Schedule
Exhibit F - Project Management Document Software
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on the February 28, 2022 and terminate on at the completion of work described in Exhibit A – Scope of Services.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Consultant shall perform those Services specified in Exhibit A within the time stated in Exhibit B. Time is of the essence. Times for performance shall be extended, as mutually agreed, for delays which are caused by reason of: floods, earthquakes, fires or other catastrophes outside of Consultant’s reasonable control.

A. All reports, costs estimates, plans and other documentation which may be submitted or furnished by Consultant shall be approved and signed by an appropriate qualified licensed professional in the State of California.

B. The title sheet for specifications and reports, and each sheet of plans, shall bear the professional seal, certificate number, registration classification, expiration date of certificate and signature of the design professional responsible for their preparation.

4. WARRANTY
Consultant expressly warrants that all services covered by this Agreement shall conform to the specifications, requirements, and instructions upon which this Agreement is based. Consultant agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Consultant. If Consultant fails to promptly correct or replace materials or services, City may Design Professional Agreement with Kimley-Horn and Associates Page 3 Rev. 09-28-18
make corrections or replace materials or services and charge Consultant for the cost incurred by City.

5. QUALIFICATIONS OF CONSULTANT - STANDARD OF CARE
Consultant represents and maintains that it is qualified in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Consultant’s representations regarding its skills and knowledge. Consultant shall perform such Services and duties in conformance to and consistent with the professional standards of firms in the same discipline in the State of California.

All documents furnished under Exhibit A shall be of a quality acceptable to City.

The criteria for acceptance of the work provided under this Agreement shall be a product of neat appearance, well organized, that is technically and grammatically correct, checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by City for similar projects.

6. COMPENSATION AND PAYMENT
In consideration for Consultant’s complete performance of Services, City shall pay Consultant for all materials provided and Services rendered by Consultant in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is one hundred forty-eight thousand dollars ($148,000) subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Consultant’s expense. Consultant shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Consultant.

B. Termination for Default. If Consultant fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Consultant.

C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Consultant will deliver to City all City information or material that Consultant has in its possession.

Design Professional Agreement with Kimley-Horn and Associates Page 4 Rev. 09-28-18
D. The Contractor shall have the right to terminate this agreement upon ten days written notice to the City upon breach by City of any of its obligations under this Agreement. In the event of termination, the Contractor shall be paid for all services performed up to the effective date of the termination and all damages, if any, resulting from the City’s breach of this Agreement.

8. ASSIGNMENT AND SUBCONTRACTING
City and Consultant bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Consultant shall not hire subconsultants without express written permission from City.

Consultant shall be as fully responsible to City for the acts and omissions of its subconsultants, and of persons either directly or indirectly employed by them, as Consultant is for the acts and omissions of persons directly employed by it.

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

10. INDEPENDENT CONSULTANT
Consultant and all person(s) employed by or contracted with Consultant to furnish labor and/or materials under this Agreement are independent consultants and do not act as agent(s) or employee(s) of City. Consultant has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Consultant and all other written information submitted to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Consultant which is otherwise known to Consultant or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, Design Professional Agreement with Kimley-Horn and Associates Page 5 Rev. 09-28-18
works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Consultant may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Consultant shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSP ECT RECORDS OF CONSULTANT
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Consultant for the purpose of verifying any and all charges made by Consultant in connection with Consultant compensation under this Agreement, including termination of Consultant. Consultant agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Consultant shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Consultant shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Consultant agrees to assist City in meeting City’s reporting requirements to the State and other agencies with respect to Consultant’s Services hereunder.

14. HOLD HARMLESS/INDEMNIFICATION
To the extent permitted by law, Consultant agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, to the extent arising out of, pertaining to, or related to the negligence, recklessness, or willful misconduct of the Consultant, its employees, subconsultants, or agents in the performance, or non-performance, of Services under this Agreement.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Consultant shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Consultant agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any Design Professional Agreement with Kimley-Horn and Associates Page 6 Rev. 09-28-18
other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Department of Public Works – Design Division 1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected], and
[email protected]

And to Consultant addressed as follows:

KIMLEY-HORN AND ASSOCIATES, INC.

Attention: Kevin Aguigui
1300 Clay Street, Suite 325
Oakland, CA 94612
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Consultant shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Consultant’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Consultant has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

19. CONFLICTS OF INTEREST
Consultant certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Consultant and that no person associated with Consultant has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Consultant is Design Professional Agreement with Kimley-Horn and Associates Page 7 Rev. 09-28-18
familiar with the provisions of California Government Code section 87100 and following, and certifies that it does not know of any facts which would violate these code provisions. Consultant will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Consultant shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Consultant shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

26. STATEMENT OF ECONOMIC INTERESTS
Due to the nature of the Services to be performed, Consultant shall promptly file a Statement of Economic Interests (Form 700) upon commencement of the Design Professional Agreement with Kimley-Horn and Associates Page 8 Rev. 09-28-18
Agreement in accordance with California Government Code section 87200, et seq.

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:

City of Santa Clara
Office of the City Attorney
DEANNA J. SANTANA
City Manager
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax:
(408) 241-6771
“CITY”
KIMLEY-HORN AND ASSOCIATES, INC.
a North Carolina Corporation
Dated:

By (Signature):

Name: Rand y Durrenberger
Title: Principal/Sr. Vice President
Principal Place of
Business Address:
1300 Clay Street, Suite 325
Oakland, CA 94612
Email Address: rand [email protected]
Telephone: (510) 625-0712
Fax: N/ A
“CONSULTANT”
Rand
y
Durrenber
g

e
r
2/8/2022
@
-------
Design Professional Agreement with Kimley-Horn/Exhibit $- SFRSHRI6HUYLFHV Rev. 04-12-21 Page 1

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
KIMLEY-HORN AND ASSOCIATES, INC.

FOR
INTELLIGENT TRANSPORTATION SYSTEMS REHABILITATION PHASE 2

PROJECT

EXHIBIT A

SCOPE OF SERVICES
The Services to be performed for the City by the Consultant under this Agreement are set forth below.

I. GENERAL
This Scope of Services is anticipated as necessary to meet City’s objectives as described under Section II, BACKGROUND AND PROJECT, and Section III, DESCRIPTION OF SERVICES of this document. Consultant and City agree that this Scope of Services incorporates Consultant’s professional qualifications and experience and will meet the City’s objectives.

Consultant will be expected to provide complete, professional Services and products; to consult City personnel, and others who are involved with the project; and to provide the expertise, guidance, advice, and assistance in accomplishing the work.

II. BACKGROUND AND PROJECT
The CONSULTANT is required to prepare complete project plans, specifications, and engineer’s estimates for the Intelligent Transportation Systems Rehabilitation Phase 2 Project CE # 21-22-03 (“ITS Phase 2”). The ITS Phase 2 received grant monies from the Santa Clara Valley Transportation Authority (VTA) and is required under the funding agreement to expend all grant monies by June 30, 2023.

This project will provide several ITS related improvements along the following significant roadways in Santa Clara: Scott Blvd. between Harrison St. and Homestead Road; Winchester Blvd. between Benton St. and Newhall Rd.; and Bellomy St. between Lafayette St. and The Alameda. These improvements include, but are not limited to replacement of traffic signal controller cabinets and equipment, installation of traffic cameras, installation of Bluetooth/Wi-Fi travel time modules, and installation of fiber optic communications. All these improvements have the purpose of providing real-time information to the City to Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 2
better manage traffic signal timing and overall traffic progression on these major roadways.

III. DESCRIPTION OF SERVICES
All design work shall be done in accordance with the Department of Transportation Standard Specifications and Details, City Standard Plans and Specifications, ADA Design Guidelines, latest building and fire codes, and other applicable codes and standards recommended by the Consultant. Below is an outline of required services; however, it is the responsibility of the consultant to independently assess the PROJECT and provide improvement recommendations to meet the goals for this PROJECT. It is assumed that project improvements may include the following items:

A. 1,000 feet of new conduit and 3 pull boxes on Bellomy Street between Lafayette Street and The Alameda
B. New APS buttons and unit at Bellomy Street/The Alameda C. Removal of 13,000 feet of existing copper signal interconnect and replace with new fiber optic cable
D. Fiber optic splices between new fiber optic cable and existing backbone cable E. 9 new fiber distribution units
F. 12 new ethernet switches
G. 7 new utility service connections/risers/pullboxes and 350 feet of new service conduit
H. 7 new Type III service cabinets
I. Remove 7 TS1 Type P cabinets and replace with TS2 Type P cabinets complete with new 2070 controllers and cabinet equipment.

Plans for fiber optic work are anticipated to use 1”=40’ scale. Plans for the 7 locations with new utility service connections and TS2 Type P cabinets will be incorporated into the fiber optic sheets with the inclusion of details at a 1”=10’ scale. The minimum requirements for the plans include:

A. Field work collecting, confirming, and documenting all existing conditions that may impact project design
B. Plans showing all existing traffic signal poles, pull boxes, conduits, and cabinets C. Plans showing all existing utility cabinets, covers, manholes, poles, and structures
D. Plans showing all existing utility overhead wires, conduits, and pipes E. Plans showing all landscaping, trees, and irrigation pipes and valve covers Consultant shall provide the Services described herein through a project team, comprised of Consultant and sub-consultants identified as follows:

1. Consultant: KIMLEY-HORN AND ASSOCIATES, INC.

2. Sub-consultants to KIMLEY-HORN AND ASSOCIATES, INC.:

Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 3
1) PLS Surveys, Inc. – Surveying
Any changes to the project team through the course of the Services shall be approved in writing by City.

IV. RESPONSIBILITIES OF CITY
CITY will provide the following information and support for the project as-available and applicable:

A. Record drawings (as-available)
B. CITY’s Standard Details, Specifications, Benchmark, and Design Criteria.

C. Storm Drain (SD), Sanitary Sewer (SS), Electric, Fiber, Water and Recycled Water Block Book Maps (as-available).

D. Geographic Information System (GIS) data including land parcels, street centerlines, City sanitary sewers, City storm drains, and aerial photographic tiles
E. Payment of permit application fees with other internal departments, if required.

F. Filing exemption under the California Environmental Quality Act, if applicable.

Besides the above, the City will work closely with the consultant to provide any other data or records, as available and necessary for the work involved.

V. BASIC SCOPE OF SERVICES

PROJECT MANAGEMENT
CONSULTANT shall:

1.1 Manage its team and overall project activities consistent with the direction from CITY in order to meet the project schedule and budget. Manage sub-consultants, maintain schedule and budget, anticipate and mitigate potential design issues and delays and coordinate and update the City on the overall progress of the Project.

1.2 Organize and attend project meetings with the City to discuss project progress, decisions, and direction and to coordinate activities. Meetings shall be held at key project milestones and shall include, but are not limited to:

1.2.1 Kick-off Meeting

1.2.2 Preliminary Design Review Meeting

1.2.3 65% Design Review Meeting

1.2.4 95% Design Review Meeting

1.2.5 Punch list/Project acceptance Meeting

1.3 Coordinate with CITY, design team members, consultants, utility companies, other Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 4
government agencies, and other affected parties as required throughout the duration of the project as well as the Quality Assurance/Quality Control (QA/QC) activities for project deliverables.

1.4 Prepare, monitor, and update progress schedule in MS Project format beginning at the kickoff meeting and ending at contract award for the last submittal package.

Schedule shall show significant milestones for the project. CONSULTANT shall notify CITY if there are delays or potential delays in any phase of the project. In such cases, CONSULTANT shall make up the schedule in subsequent phases of the project or provide information to CITY substantiating a request for time extension (which may not be approved). The schedule shall be maintained at all times and shall be updated each time progress and milestones are achieved and/or changed.

1.5 Meetings: Meetings shall be budgeted for and invoiced under each respective Task or activity requiring a meeting and not as project management. Preparation for meetings shall be considered as included in the Task or activity for which the meeting is involved. A kick-off meeting shall be conducted with designated CITY staff prior to beginning work to review anticipated Tasks and schedule, review available information and needs, and address any outstanding questions regarding the project moving forward raised by CITY or CONSULTANT. During the course of Services while there is active work on the PROJECT, CONSULTANT shall schedule and attend brief bi-weekly (every other week) conference calls with CITY.

The purpose of the bi-weekly conference calls will be to keep CITY appraised on the PROJECT's progress and address any issues that may arise during the course of Services.

1.6 Provide monthly progress reports.

1.7 Stakeholder Coordination: CONSULTANT shall coordinate with project stakeholders as needed to inform each stakeholder of the project work and incorporate any necessary accommodations into the final submittal documents.

1.8 Provide Review/Plan Check Log (Response Matrix) summarizing comments received from various City Departments/Divisions and agencies. Response Matrix shall include, but not be limited to, commenting department/division or agency, comments, response to comments, action items, and person responsible for follow up. Consultant shall be responsible for resolving comments from each commenter and shall identify to City any comments that cannot be resolved to have final discussion and resolution. Submit Response Matrix in electronic format with each route of plan check submittal.

1.9 Conduct QC reviews in accordance with its QA Program guidelines.

CONSULTANT shall provide a copy of its QA Program guidelines and shall provide a QC report at the end of each Task. Time spent for QA-QC reviews for specific deliverables shall be budgeted and billed under each respective task requiring QA-QC review and not as Project Management.

Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 5

1.10 Contract Administration: CONSULTANT administrative staff time spent preparing additional Services requests or budget modifications, shall be considered as included in the overhead of the CONSULTANT’s basic hourly rates and shall not be billed.

1.11 Payment for all responsibilities related to Project Management shall be included in the various tasks identified in Exhibit B, Schedule of Fees.

Deliverables:

1. Progress schedules in MS Project format (submitted electronically as an 11” x 17” pdf file and in native MS Project format).

2. QA Program guidelines and QC reports for each Task (in pdf file).

3. Meeting agendas, preparation materials, and meeting minutes for each project meeting (in pdf file).

4. Monthly progress reports and invoices (in pdf file).

Task 1.0: Preliminary Engineering/Evaluation

1.1 Attend Project Kick-Off Meeting and provide meeting minutes for the City to review and approve.

1.2 Perform necessary assessment and investigations to determine the existing conditions and propose recommendations to City for the improvements. Contact regulatory agencies that will affect the proposed works to determine applicable codes and ordinances.

1.3 Review necessary as-builts to understanding existing condition in order to prevent utility conflicts and changes during construction.

1.4 Meet with City staff to obtain additional information and input as needed. Provide design services for landscape, civil, and electrical design.

1.5 Perform needed topographic survey for existing site, plans layout, and final approved improvements (from the evaluation/recommendation) for use as base layout for the design plans.

1.6 CITY maintains a list of known utility operators in CITY. CONSULTANT shall prepare a Notice of Intent to Construct (NOI) on CITY’s standard NOI form and submit it to the known utility operators in order to gather records for existing utilities.

Location map exhibits will be required to be submitted as part of the NOI.

CONSULTANT shall provide CITY a draft of the NOI prior to sending it to the utility, maintain log of all NOI sent and received, and provide CITY all information received from the NOI. The purpose of the collection of utility information is to identify ownership of surface features that will be impacted by the work, and also to identify if there are any high-risk utilities within the project limits that may be Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 6
impacted by the work.

All data collected from the field shall be provided to the City for records. Prior to performing data collection, CONSULTANT shall provide a work plan to the City for review and approval. No work shall be performed unless authorized by the City.

Task 1 Deliverables – Electronic copy format:

1. Project Work Plan

2. Field notes and photographs

3. Notice of Intent form(s)
Task 2.0: 65% Construction Documents
Plans shall be drawn to scale, on D-size (24” X 36”) sheets, at an engineering scale up to 1” = 40’ maximum, conforming to City’s Design Criteria. Plans are to be drawn by AutoCAD 2021 or earlier versions, using City-provided standard AutoCAD template with background layout from Consultant’s topographic survey.

2.1 Prepare 65% construction documents and supporting information for the City’s review. Consultants shall follow City’s Design Criteria and plan format to prepare 65% Plans and supporting information for the City’s review. Plans with details of major design components as necessary such as: Site Plan, Existing Condition, Proposed Improvement, Traffic Control Plan, Details, and other pertinent information for the City to review and provide comments. 65% Plans shall include all existing utilities on-site and immediate surrounding off- site areas. Pertinent background information as relating to proposed improvements which will include layouts, fence, gate, pedestrian pathway, property lines, site entrance/exist driveway, adjacent streets shall be shown.

2.2 Prepare project estimate that includes an itemized list of bid items. The project estimate shall be accurate and prepared based upon current construction pricing and escalated to mid construction. CONSULTANT shall review recent bids, and contact vendors, suppliers, and contractors as necessary to develop an accurate cost estimate. The CONSULTANT shall provide the assumptions and supporting documents used to prepare the estimate. The project estimate shall consider the following factors:

1. Recent similar Projects bided in the Bay Area, especially in the South Bay.

2. Current economic trend.

3. When the Project will be bided.

4. When construction will occur.

5. The risks that contractors need to consider for the Project.

2.3 Develop project schedule. Schedule shall include all needed times to complete all tasks, including City’s review times, permitting process, and construction period.

Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 7

2.4 Plan, coordinate, schedule, attend meetings, and produce meeting minutes with action items for all meetings with the City as deemed necessary to efficiently complete this phase of the design in a timely manner.

2.5 Conduct a quality control (QC) review of design documents (Plans, Specifications, and Engineer’s Cost Estimates).

2.6 CITY will circulate the submittal package to internal CITY departments for review and comments. CONSULTANT shall be responsible for submitting the package to external stakeholders if required. CONSULTANT shall prepare written responses to all written comments received. All redlined drawings shall be returned with CONSULTANT’s response on the redlined drawings.

2.7 CONSULTANT shall be responsible for resolving comments from each commenter and shall identify to CITY any comments that cannot be resolved. CONSULTANT shall conduct a 65% comments review meeting with CITY to discuss comments on the submittal package, to identify any significant design issues, and gain concurrence as to how the submittal shall be revised as appropriate to incorporate CITY’s comments.

Task 2 Deliverables – Electronic and hard copy format:

1. 65% Plans – One (1) PDF and one (1) AutoCAD file.

2. 65% Engineering cost estimate – One (1) PDF and one (1) Microsoft Excel file.

3. Project schedule – One (1) PDF and one (1) Microsoft Project file.

4. Quality control checklist for 65% PS&E submittal – One (1) PDF and one (1) Microsoft Word or Excel file. Meeting minutes – One (1) PDF and one (1) Microsoft Word file.

Task 3.0: 95% Construction Documents
Based on City’s comments and direction on the 65% PS&E, Consultant shall revise the 65% PS&E to produce the 95% PS&E. Consultant shall:

3.1 Prepare 95% construction documents and supporting information for the City’s review and approval.

3.1.1 Construction details of proposed improvements shall be included in the 95% Plans.

3.1.2 Provide technical specifications.

3.1.3 Provide modified sections to City standard specifications to suit Project.

Modified sections include, but not be limited to, general information, summary of work, measurement and payment for bid items, permitting and agency regulatory requirements, etc.

Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 8

3.1.4 Provide required information to the City’s Project Specific Specification Book (Division 0, 1, and 2). Required information from Consultant for City’s frontend specifications shall include, but not be limited to, the followings:

1. Description of work

2. Type of Contractor’s License required

3. Construction Schedule

4. Bid Schedule

5. Requirements for Contractor’s Statement of Qualifications (e.g. experience requirements for similar work and contract values)

6. Identification of any changes to the City’s standard specifications that are required.

3.2 Prepare an updated engineering cost estimate.

3.3 Prepare an updated project schedule.

3.4 Meet with City staff, as needed, to review City comments on 95% submittal and gain concurrence as to how the documents will be revised as appropriate to incorporate City comments.

3.5 Plan, coordinate, schedule, attend meetings, and produce meeting minutes with action items for all meetings with the City as deemed necessary to efficiently complete this phase of the design in a timely manner.

3.6 Provide written response matrix to City’s comments on 65% PS&E.

3.7 Conduct a quality control (QC) review of design documents (Plans, Specifications, and Engineer’s Cost Estimates).

Task 3 Deliverables – Electronic and hard copy format:

1. 95% Plans – One (1) PDF and one (1) AutoCAD file.

2. 95% Specifications – One (1) PDF and one (1) Microsoft Word file.

3. 95% Engineering cost estimate – One (1) PDF and one (1) Microsoft Excel file.

4. Updated project schedule – One (1) PDF and one (1) Microsoft Project file.

5. Meeting minutes – One (1) PDF and one (1) Microsoft Word file.

6. Quality control checklist for 95% design submittal.

7. Written response matrix – One (1) PDF and one (1) Microsoft Word or Excel file.

Task 4.0: 100% Construction Documents
Based on City’s comments and direction on the 95% PS&E, Consultant shall revise the 95% PS&E to produce the 100% PS&E. Consultant shall:

4.1 Prepare 100% construction documents and supporting documents.

4.1.1 Phase percentage statement such as “100% Plans. Not for Construction” shall be removed from the 100% Plans and each sheet of the plans set shall Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 9
be stamped and signed by the Consultant’s Engineer of appropriate discipline.

4.1.2 Specifications shall be stamped and signed (on Document 00030 – Seal) by Consultant’s Project Engineer.

4.2 Prepare an updated Engineering Cost Estimate with backups and justifications for unit pricing.

4.3 Prepare an updated Project Schedule.

4.4 Provide Documents for City’s PS&E approval process. Required documents shall include: engineer’s estimate using the schedule of quantities format, recent similar project bid summaries to validate engineer’s estimate, consultant Peer Review Certification, consultant Lessons Learned from other similar projects that were applied to this Project.

4.5 100% PS&E shall be Peer reviewed and Certification of Peer Review shall be submitted with the 100% Submittal.

A statement to indicate Peer Review has been performed and signature of the Engineer who performed it shall be added to the Plans Cover Sheet.

Certification of Peer Review: The following paragraph shall be put on the company letter head, dated, and signed by the Peer Review Engineer. “The undersigned hereby certifies that a professional peer review of these plans and the required designs was conducted by me, a professional landscape architect with expertise and experience in the appropriate fields of landscaping equal to or greater than the Architect of Record, and that appropriate corrections have been made.”

4.6 Prepare and submit Special Inspection Form for the Project.

4.7 Meet with City staffs as needed to review City comments on 100% submittal and gain concurrence as to how the documents will be revised as appropriate to incorporate City comments.

4.8 Plan, coordinate, schedule, attend meetings, and produce meeting minutes with action items for all meetings with the City as deemed necessary to efficiently complete this phase of the design in a timely manner.

4.9 Provide written response matrix to City’s comments on 95% PS&E.

4.10 Provide list of potential bidders including company name, email address, contact number, and address of business.

4.11 The City shall review the 100% Design Submittal Package (Plans, Specifications, Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 10
Engineer’s cost estimate, and Project bid and construction schedule) to ensure that all comments and issues have been rectified. After the 100% Design Submittal Package has been deemed acceptable, City staff will then submit the 100% Design Submittal Package to the Building Division and Fire Department for review and approval.

Task 4 Deliverables – Electronic and hard copy format:

1. 100% Plans – One (1) PDF and one (1) AutoCAD file.

2. 100% Specifications – one (1) PDF and one (1) Microsoft Word file.

3. Certification of Peer Review – One (1) PDF.

4. 100% Engineering Cost Estimate – One (1) PDF and one (1) Microsoft Excel file.

5. Updated Project Schedule – One (1) PDF and one (1) Microsoft Project file.

6. Special Inspection Form – One (1) PDF.

7. Quality control checklist for 100% design submittal.

8. Written response matrix – One (1) PDF and one (1) Microsoft Word or Excel file Task 5: Bid Documents (P&S)
The Bid Documents shall incorporate all comments from the City including comments from the Building Division (for building permit), Fire Department (for Fire Permit, if applicable) Public Works, Sewer and Water, SVP, and any other stakeholders that are involved in the Project. Based on City’s comments and direction on the 100% PS&E, Consultant shall revise the 100% PS&E to produce the Bid Documents. Consultant shall:

5.1 Incorporate City review comments of 100% PS&E into Bid Documents.

5.2 Incorporate permit issuers’ comments (from Building Division and Fire Department) into P&S and coordinate with permitting departments and agencies to obtain acceptance of permit application package.

5.3 Prepare Bid Documents (P&S).

5.3.1 Bid Plans shall be wet stamped and signed by the Consultant’s Engineer of appropriate discipline. Plans shall be drawn to scale and plotted onto D-size sheets.

5.3.2 Bid Specifications shall be wet stamped and signed (on Document 00030 – Seal) by Consultant’s Project Engineer.

5.3.3 Final Engineer’s Estimate

5.3.4 Special Inspection Form required by the Building Division

5.3.5 Any other forms that are required by the Building Division and Fire Department in order to obtain applicable permits from those teams.

5.4 Plan, coordinate, schedule, attend meetings, and produce meeting minutes with Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 11
action items for all meetings with the City as deemed necessary to efficiently complete this phase of the design in a timely manner.

Task 5 Deliverables – Electronic and hard copy format:

1. Bid Plans – One (1) PDF of wet-signed/stamped, D-size and one (1) AutoCAD file.

2. Bid Specifications – One (1) PDF of wet-signed/stamped, A-size and one (1) Word file.

3. Written response matrix – One (1) PDF and one (1) Microsoft Word or Excel file.

4. Quality control checklist for bit set submittal.

5. Written response matrix – One (1) PDF and one (1) Microsoft Word or Excel file.

6. Special Inspection Form
Task 6: Bid and Award Phase Assistance
Consultant shall provide assistance to the City during the bidding and award phase, answer questions from bidders, help and prepare exhibits for addenda when necessary, assist the City in evaluation of bids received, and provide a written recommendation for the award of contract, when requested. A total of 20 hours has been included for this task; any additional effort will be considered as additional services to be completed for an additional fee upon receipt of written authorization from the City.

Consultant shall:

6.1 Attend and conduct one Pre-Bid Conference/Site Visit.

6.2 Assist the City with responses to bidder’s inquiries through the City’s Project Manager.

6.3 Assist the City with addenda to the construction documents as needed to respond to bidder’s inquiries and clarify the intent of bid documents.

6.4 Assist the City in evaluating bids (if required by the City).

6.5 Within fourteen (14) days from the bid opening date, prepare and submit a conformed set of contract documents (Plans and Specifications) incorporating any and all addenda (if needed).

Task 6 Deliverables – Electronic and hard copy format:

1. Written response to bidder’s inquiries – Signed PDF.

2. Support information for addenda – Signed PDF.

3. Written recommendation letter to award of contract for the Project – Signed PDF.

4. Conformed Set (if needed) – One (1) PDF of Plans and Specifications, one (1) AutoCAD file of Plans, and one (1) Microsoft Word file of Specifications.

Task 7: Construction Phase Assistance
Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 12
Consultant’s responsibility to provide basic services for the construction phase under this Agreement commences with the “Notice to Proceed” (NTP) of the contract for construction and terminates on the date the City approves the certificate of completion of the Project. A total of 60 hours has been included for this task; any additional effort will be considered as additional services to be completed for an additional fee upon receipt of written authorization from the City. Services may include:

7.1 Consultant will assist the City in providing administration of the contract for construction. Duties, responsibilities and limitation of authority of Consultant shall not be restricted, modified, or extended without written agreement of the City.

7.2 Consultant shall attend the Pre-construction meeting.

7.3 Consultant shall visit the site three times during construction for meetings. The meetings may include: job progress meetings, pre-submittal meetings, pre- installation meeting, and other meetings as required by the City.

7.4 Consultant shall visit the site three additional times during construction to make construction observation visits throughout the construction phase. Consultant shall issue an observation report after each visit.

7.5 In addition to the construction observation visits, Consultant shall review technical submittals, shop drawings, product data, product samples, and product warranties from the contractor for conformance with the specifications and drawings. The Consultant’s action shall be taken with such reasonable promptness so as to cause no delay in the work, while allowing sufficient time in Consultant’s judgment to permit adequate review. The Consultant will be allowed a maximum of seven (7) calendar days for review of submittals. Consultant’s review shall not constitute review of safety precautions or construction means, methods, techniques, sequences or procedures. Consultant’s review of specific items shall not indicate approval of an assembly of which the item is a component. When professional certification of performance characteristics of materials, systems or equipment is required by the contract documents, Consultant shall be entitled to rely upon such certification to establish that the materials, systems or equipment will meet the performance criteria required by the contract document.

7.6 Consultant shall respond to Contractor’s Request for Information (RFI) and Request for Substitution (RFS). Interpretations and decisions of the Consultant shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. Consultant shall be allowed a maximum of seven (7) calendar days to respond to RFIs and RFSs that impact the Project schedule or a maximum of fourteen (14) calendar days to respond to RFIs and RFSs that do not impact the Project schedule.

7.7 The Consultant shall prepare the Scope of Work, including sketches, for Field Instructions issued to the Contractor. When requested by the City, Consultant shall review Change Order (CO) pricing and provide written responses for the City’s Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 13
review and finalizing said COs
Task 7 Deliverables – Electronic and hard copy format:

1. Signed PDFs of Reviewed Contractor Submittals, Shop Drawings, RFIs, RFSs, and Field Instructions.

2. Signed PDFs of COs’ recommendations.

3. Signed PDFs of Field reports by Consultant and sub-consultants.

Task 8: Post-Construction Phase
A total of 40 hours has been included for this task; any additional effort will be considered as additional services to be completed for an additional fee upon receipt of written authorization from the City.

8.1 When requested by the City, Consultant shall conduct reviews to assist the City to determine the date or dates of Substantial Completion and the date of Final Completion. Consultant’s decisions with City approval on matters relating to aesthetic effect may be final if consistent with the intent expressed in the Contract Documents.

8.2 Upon request by Contractor, in accordance with contract Specifications, for Substantial Completion and later Final Completion, Consultant shall assist City in determining if the Project is ready for the stage of completion requested by the Contractor. Consultant shall provide City with a written recommendation.

8.3 Consultant shall perform a walk-through of the Project site, review Contractor Punch List, and provide written response with status and action of items on the Punch List. Consultant shall attend final walk-through of the Project site with the City, verify Punch List completion, and provide written response with recommendation regarding Project acceptance and close-out.

8.4 Consultant shall review Contractor-supplied Operation and Maintenance manuals and Warranties to determine their completeness and compliance with Construction Contract and provide written recommendation for acceptance.

8.5 Consultant shall at completion of the Project provide City with one set of reproducible Record Drawings (RDs) on good quality bond paper that reflect the changes to the work during construction based upon marked up prints, drawings and other data furnished by the Contractor and City. Consultant shall use the original Title sheet for the RDs set. If Consultant adds additional sheets to the Plans, these shall be properly numbered, properly referenced on other affected drawings and included in the drawing index. Consultant may, at its own expense, prepare and retain a copy of each drawing for its permanent file.

8.6 Provide a complete set of the Record Drawings and all X-ref files “bound,” including other associated fonts, plot style files on AutoCAD, including electronic copies in PDF format. CONSULTANT may, at its own expense, prepare and retain a copy of each drawing for its permanent file.

Design Professional Agreement with Kimley-Horn/Exhibit $6FRSHRI6HUYLFHV Rev. 04-12-21 Page 14
Task 8 Deliverables – Electronic and hard copy format:

1. Substantial Completion/Final Completion recommendations and Reviewed Punch List – One (1) signed PDF.

2. Record Drawings – One (1) PDFs and one (1) AutoCAD files on CD/DVD.

Design Professional Agreement with Kimley-Horn/Exhibit B- Schedule of Fees Rev. 04-12-21 Page 1

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
KIMLEY-HORN AND ASSOCIATES, INC.

FOR
INTELLIGENT TRANSPORTATION SYSTEMS REHABILITATION PHASE 2

PROJECT

EXHIBIT B

SCHEDULE OF FEES
I. GENERAL PAYMENT
The total payment to the Consultant for Basic Services, as stated in Exhibit A, shall not exceed $128,220. The amount billed to City for pre-approved Additional Services shall not exceed the sum of $19,780. In no event shall the amount billed to City by Consultant for Services under this Agreement exceed $148,000, subject to budget appropriations.

Consultant shall bill City on a monthly basis for Services provided by Consultant during the preceding month on an invoice and in a format approved by City and subject to verification and approval by City. Billing shall be proportionate to the Services performed for each task completed. The invoice shall describe the Task completed, and percentage completed by Task, and total during the invoice period.

The invoice shall also show the total to be paid for the invoice period. City will pay Consultant within thirty (30) days of City’s receipt of an approved invoice.

II. BASIC SERVICES
The total payment to Consultant for all work necessary for performing all Tasks, as stated in Exhibit A, shall be in proportion to Services rendered and on a Time- and-Material not-to-exceed basis.

The Consultant fee allocated to each Task, as shown below, shall be the Consultant’s full compensation for all the Consultant Services required for the Project and by this Agreement, as directed by the City, and no additional compensation shall be allowed. The total amount of all the Tasks is a not-to- exceed amount.

The amount for each Task and the total amount of all the Tasks are as listed below:

Design Professional Agreement with Kimley-Horn/Exhibit B- Schedule of Fees Rev. 04-12-21 Page
Description of work and task Basic Services
Cost
Task No. 1 – Preliminary Engineering $34,040
Task No. 2 – 65% Construction Documents $28,200
Task No. 3 – 95% Construction Documents Package $16,530 Task No. 4 – 100% Construction Documents Package $12,960 Task No. 5 – Final Bid Documents $6,290
Task No. 6 – Bid Support Assistance $7,270
Task No. 7 – Construction Support $14,550
Task No. 8 – Record Drawings and Project Close-out $8,380 TOTAL COST $128,220
In no event shall the amount billed to City by Consultant for BASIC SERVICES under this Agreement exceed one hundred twenty-eight thousand two hundred twenty dollars ($128,220).

III. REIMBURSABLE EXPENSES
There are no reimbursable expenses.

IV. ADDITIONAL SERVICES
Additional Services consists of work not included in the Scope of Services outlined within this Agreement. Pre-approved Additional Services shall be billed to City at the fixed hourly rates shown below in Section V, RATE SCHEDULE, or at an agreed negotiated lump sum price. Monthly billing for Additional Services shall be consistent with the term set forth in this Agreement. Payment for any Additional Services is allowed only if written authorization is given by the City Engineer in advance of the work to be performed. Additional Services shall not exceed $19,780.

V. RATE SCHEDULE
Personnel Charges
Charges for personnel engaged in professional and/or technical work are based on the actual hours directly chargeable to the project.

The pay rates for the project by classification are listed below:

Design Professional Agreement with Kimley-Horn/Exhibit B- Schedule of Fees Rev. 04-12-21 Page
Primary Consultant – KIMLEY-HORN AND ASSOCIATES, INC.:
*The following rates are effective up until July 1, 2022. These rates are reviewed yearly and are adjusted as necessary.

Other Direct Costs: Outside Printing/Reproduction, Delivery Services/USPS, Misc. Field Equipment/Supplies, and Travel Expenses will be billed at cost plus 10%. Mileage will be billed at the Federal Rate.

Kimley-Horn
Position Billing Rate per Hour
Support Staff 1 $100
Support Staff 2 $105
Senior Support Staff 1 $115
Senior Support Staff 2 $125
CADD $120
SeniorCADD $130
Analyst 1 $140
Analyst 2 $150
Analyst 3 $160
Analyst 4 $170
Professional $185
Professional 1 $195
Professional 2 $205
Professional 3 $215
Professional 4 $225
Senior Professional $235
Senior Professional 1 $245
Senior Professional 2 $255
Senior Professional 3 $265
Senior Professional 4 $280
Senior Professional 5 $295
Principal $325
Design Professional Agreement with Kimley-Horn/Exhibit B- Schedule of Fees Rev. 04-12-21 Page
Subconsultant Billing Rates:

PLS Surveys, Inc.

PL urvey . In .
e-n1111l: [email protected]
Field :

One-man
Two-man
Three-man
RATE CHEDlLE
4 hour minimlllll applie to above rate
Office:

Principal -in-Charge
Land urYeyor
ur,ey I echnician
AutoC AD/Drafter
Cle1ical elivery 111-Hou e
Sl90.00
$150.00
$10: .00
131.00
$9_ .00
2110 Livi.11~ ton treet. tlite 202
Oakland . California 94606
510.261 .0900 FAX 510.261.3303
Design Professional Agreement with Kimley-Horn/Exhibit C-Insurance Requirements Page 1 Rev. 09-28-18

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
KIMLEY-HORN AND ASSOCIATES, INC.

FOR
INTELLIGENT TRANSPORTATION SYSTEMS REHABILITATION PHASE 2

PROJECT

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Contractor’s indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect during the period of performance of the Agreement and for twenty- four (24) months following acceptance by the City, at its sole cost and expense, the following insurance policies from insurance companies authorized to do business in the State of California. These policies shall be primary insurance as to the City of Santa Clara so that any other coverage held by the City shall not contribute to any loss under Contractor’s insurance. The minimum coverages, provisions and endorsements are as follows:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office (ISO) form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury

2. Exact structure and layering of the coverage shall be left to the discretion of Contractor; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
Design Professional Agreement with Kimley-Horn/Exhibit C-Insurance Requirements Page 2 Rev. 09-28-18
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned (if any), non-owned and hired autos.

C. WORKERS’ COMPENSATION

1. Workers’ Compensation Insurance Policy as required by statute and employer’s liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.

2. The indemnification and hold harmless obligations of Contractor included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Contractor or any subcontractor under any Workers’ Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. PROFESSIONAL LIABILITY
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of the Contractor. Covered services as designated in the policy must specifically include work performed under this agreement. Coverage shall be in an amount of not less than one million dollars ($1,000,000) per claim or two million dollars ($2,000,000) aggregate. Any coverage containing a deductible or self-retention must first be approved in writing by the City Attorney’s Office.

E. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

Design Professional Agreement with Kimley-Horn/Exhibit C-Insurance Requirements Page 3 Rev. 09-28-18

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor’s work for City, using ISO Endorsement CG 20 10 11 85, or its equivalent, or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. Primary and non-contributing. Each insurance policy, except professional liability, provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor’s insurance.

3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non- renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or non-renewal of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such non-renewal or cancellation.

In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of non-renewal.

4. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through E of this Exhibit C, above.

F. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

1. Contractor agrees to require that subcontractors, and any other party involved with the Services, who is brought onto or involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits.

Contractor agrees to monitor and review all such coverage is provided in

Design Professional Agreement with Kimley-Horn/Exhibit C-Insurance Requirements Page 4 Rev. 09-28-18
conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Contractor agrees that it will not issue any contract used by any party involved in any way with the project that reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

G. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City’s approval as to adequacy of the insurance protection.

H. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement. Upon City’s request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be mailed to:

EBIX Inc.

City of Santa Clara – Public Works Department
P.O. Box 100085 – S2 or 1 Ebix Way
Duluth, GA 30096 John’s Creek, GA 30097

Telephone number: 951-766-2280
Fax number: 770-325-0409
Email address: [email protected]

Design Professional Agreement with Kimley-Horn/Exhibit C-Insurance Requirements Page 5 Rev. 09-28-18
I. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

Design Professional Agreement with Kimley-Horn/Exhibit D-Labor Compliance Page 1 Rev. 09-28-18

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
KIMLEY-HORN AND ASSOCIATES, INC.

FOR
INTELLIGENT TRANSPORTATION SYSTEMS REHABILITATION PHASE 2

PROJECT

EXHIBIT D

LABOR COMPLIANCE ADDENDUM
This Agreement is subject to the requirements of California Labor Code section 1720 et seq. requiring the payment of prevailing wages, the training of apprentices, and compliance with other applicable requirements. If applicable to the Services, Consultant or its subconsultant(s), as applicable, shall comply with the following requirements.

A. Prevailing Wage Requirements

1. Consultant shall be obligated to pay not less than the General Prevailing Wage Rate, which can be found at www.dir.ca.gov and are on file with the City Clerk’s office, which shall be available to any interested party upon request. Consultant is also required to have a copy of the applicable wage determination posted and/or available at each job site.

2. Specifically, consultants are reminded of the need for compliance with Labor Code Section 1774-1775 (the payment of prevailing wages and documentation of such), Section 1776 (the keeping and submission of accurate certified payrolls) and 1777.5 in the employment of apprentices on public works projects. Further, overtime must be paid for work in excess of 8 hours per day or 40 hours per week pursuant to Labor Code Section 1811- 1813.

3. Special prevailing wage rates generally apply to work performed on weekends, holidays and for certain shift work. Depending on the location of the project and the amount of travel incurred by workers on the project, certain travel and subsistence payments may also be required. Consultants and subconsultants are on notice that information about such special rates, holidays, premium pay, shift work and travel and subsistence requirements can be found at www.dir.ca.gov .

4. Only bona fide apprentices actively enrolled in a California Division of Apprenticeship Standards approved program may be employed on the project as an apprentice and receive the applicable apprenticeship prevailing wage rates. Apprentices who are not properly supervised and employed in the appropriate ratio shall be paid the full journeyman wages for the classification of work performed.

Design Professional Agreement with Kimley-Horn/Exhibit D-Labor Compliance Page 2 Rev. 09-28-18

5. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, Consultant agrees to present to City, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subconsultants) for the time period covering such payment request. The term “certified payroll” shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the City or its designee including, but not limited to: certified payroll, fringe benefit statements and backup documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.

6. In addition to submitting the certified payrolls and related documentation to City, Consultant and all subconsultants shall be required to submit certified payroll and related documents electronically to the California Department of Industrial Relations. Failure to submit payrolls to the DIR when mandated by the project parameters shall also result in the withholding of progress, retention and/or final payment.

7. No consultant or subconsultant may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

8. No consultant or subconsultant may be awarded a contract for public work on a public works project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Consultants MUST be a registered “public works consultant” with the DIR AT THE TIME OF BID. Where the prime contract is less than $15,000 for maintenance work or less than $25,000 for construction alternation, demolition or repair work, registration is not required.

9. All consultants/subconsultants and related construction Services subject to prevailing wage, including but not limited to: trucking, surveying and inspection work must be registered with the Department of Industrial Relations as a “public works consultant”. Those you fail to register and maintain their status as a public works consultant shall not be permitted to perform work on the project.

10. Should any consultant or subconsultants not be a registered public works consultant and perform work on the project, Consultant agrees to fully indemnify the City for any fines assessed by the California Department of Industrial Relations against the City for such violation, including all staff costs and attorney’s fee relating to such fine.

Design Professional Agreement with Kimley-Horn/Exhibit D-Labor Compliance Page 3 Rev. 09-28-18

11. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

B. Audit Rights
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such records or documents shall be provided to City for audit at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Consultant’s address indicated for receipt of notices in this Agreement.

C. Enforcement

1. City shall withhold any portion of a payment; including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance. In the event that certified payroll forms do not comply with the requirements of Labor Code Section 1720 et seq., City may continue to hold sufficient funds to cover estimated wages and penalties under the Agreement.

2. Based on State funding sources, this project may be subject to special labor compliance requirements of Proposition 84.

3. The City is not obligated to make any payment due to Consultant until Consultant has performed all of its obligations under these provisions. This provision means that City can withhold all or part of a payment to Consultant until all required documentation is submitted. Any payment by the City despite Consultant’s failure to fully perform its obligations under these provisions shall not be deemed to be a waiver of any other term or condition contained in this Agreement or a waiver of the right to withhold payment for any subsequent breach of this Addendum.

City or the California Department of Industrial Relations may impose penalties upon consultants and subconsultants for failure to comply with prevailing wage requirements.

These penalties are up to $200 per day per worker for each wage violation identified; $100 per day per worker for failure to provide the required paperwork and documentation requested within a 10-day window; and $25 per day per worker for any overtime violation.

Design Professional Agreement with Kimley-Horn/Exhibit E – Milestone Schedule Page 1 Rev. 04-12-21

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
KIMLEY-HORN AND ASSOCIATES, INC.

FOR
INTELLIGENT TRANSPORTATION SYSTEMS REHABILITATION PHASE 2

PROJECT

EXHIBIT E

MILESTONE SCHEDULE

Description of work and task Duration
Task No. 1 – Preliminary Engineering 5 weeks
Task No. 2 – 65% Construction Documents
Package
4 weeks
Task No. 3 – 95% Construction Documents
Packa
ge
4 weeks
Task No. 4 – 100% Construction Documents
Packa
ge
2 weeks
Task No. 5 – Final Bid Documents 2 weeks
Task No. 6 – Bid Support Assistance 2 days response time for clarifications and questions
Task No. 7 – Construction Support 5 days response time for each submittal review; 3 days response
time for all RFI’s and clarifications.

Task No. 8 – Record Drawings and Project
Close-out
2 weeks to prepare record drawings

Design Professional Agreement with Kimley-Horn /Exhibit F- Project Management Documentation Software Page 1

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
KIMLEY-HORN AND ASSOCIATES, INC.

FOR
INTELLIGENT TRANSPORTATION SYSTEMS REHABILITATION PHASE 2

PROJECT

EXHIBIT F

PROJECT MANAGEMENT DOCUMENTATION SOFTWARE

1.0 GENERAL
This section is intended to describe the use of e-Builder EnterpriseTM (e-Builder) a web-base project management software, as the median for project documentation and reporting. All costs associated with the use of the software is inclusive of the Project Exhibit B – Schedule of Fees.

2.0 e-BUILDER PROJECT MANAGEMENT SOFTWARE PROGRAM
The City of Santa Clara is currently using e-Builder Project Management for all related project management tasks. Consultant is required to comply with all requirements specified in this Exhibit F – PROJECT MANAGEMENT DOCUMENTATON SOFTWARE.

3.0 REQUIREMENTS

A. General Requirements:

1. Consultant and Subconsultants shall provide at a minimum, the following to its staff:

a) Computer: Minimum Intel Pentium® 4 Processor 2.4 GHz or equivalent processor with 512MB of RAM; recommended Centrino Duo® Processors 1.6 GHz or equivalent with 2GB of RAM, or higher; b) Computer Operation System: Windows XP or later and OS X v10.8 or later;
c) Web Browser: Microsoft Internet Explorer 11.0 or later, Google Chrome v29.0.1 or later, Mozilla Firefox v35.0.1 or later, Safari v6.0.4 or later, Safari for iOS mobile v6.1 or later. Other browsers such as Microsoft Edge, Google Chrome for iOS, and Google Chrome for Android are available on e-Builder; however, but some features might not work as expected;

Design Professional Agreement with Kimley-Horn /Exhibit F- Project Management Documentation Software Page 2

d) Work and Spreadsheet Processors: Microsoft Office Word, Excel and Outlook;
e) Scheduling Software: Microsoft Project or Primavera; f) Internet Service Provider: A reliable ISP in the area of the Project; g) Connection Speed/Minimum Bandwidth: DSL, ADSL or T1 Line for transferring a minimum of 3 Mbps Downstream and 512 Kbps Upstream.

2. Consultant and Subconsultants shall provide its management personnel assigned to this Project with access to personal computers and the Internet on a daily basis

B. Project Web Requirements:

1. This project utilizes a web-based project management tool, e-Builder. This web-based application is a collaboration tool, which will allow all project team members continuous access through the Internet to important project data as well as up to the minute decision and approval status information.

2. Consultant and Subconsultants shall conduct Project controls, outlined by the City, utilizing e-Builder. This designated web-based application will be provided by the City at no costs to the Consultant and the Subconsultants.

No additional software will be required. Furthermore, the City Project Manager will assist Consultant in providing training of Subconsultant’s personnel.

3. Consultant and Subconsultants shall have the responsibility for visiting the Project web site on a daily basis, and as necessary to be kept fully appraised of Project developments, for correspondence, assigned tasks and other matters that transpire on the site. These may include, but are not limited to: Contracts, Contract Exhibits, Contract Amendments, Drawing Issuances, Addenda, Bulletins, Permits, Insurance & Bonds, Safety Program Procedures, Safety Notices, Accident Reports, Personnel Injury Reports, Schedules, Site Logistics, Progress Reports, Daily Logs, Non- Conformance Notices, Quality Control Notices, Punch Lists, Meeting Minutes, Requests for Information, Submittal Packages, Substitution Requests, Monthly Payment Request Applications, Supplemental Instructions, Construction Change Directives, Potential Change Orders, Change Order Requests, Change Orders, etc. All supporting data including, but not limited to, shop drawings, product data sheets, manufacturer data sheets and instructions, method statements, safety MSDS sheets, Substitution Requests, Submittals, etc. and the like will be submitted in digital format via e-Builder.

C. Electronic File Requirements:

Design Professional Agreement with Kimley-Horn /Exhibit F- Project Management Documentation Software Page 3

1. In addition to the standard closeout submittal requirements detailed elsewhere in the Contract Documents, the Consultant and Subconsultants shall also submit all closeout documents including all “As-Built Drawings”, catalog cuts, and Owner’s Operation and Maintenance manuals in digital format. All documents (including as-built drawings) shall be converted or scanned into the Portable Document Format (PDF) file and uploaded to e- Builder.

4.0 IMPLEMENTATION REQUIREMENTS

A. e-Builder is a comprehensive Project and Program Management system that will be implemented for managing documents, communications, and costs between the Contractor, Sub-contractors, Consultant, Sub- consultants, and Owner. e-Builder includes extensive reporting capabilities to facilitate detailed.

B. Project reporting in a web-based environment that is accessible to all parties and easy to use.

C. Central Document Vault: e-Builder system includes a central database that maintains all project information and manages project communications amongst team members.

D. Communication/Correspondence: e-Builder provides electronic routable communication forms that provide historical tracking, documentation, and increased accountability of project members.

E. Project Calendars: Meetings will be scheduled and maintained centrally on e-Builder by the City.

F. Reporting: All of the project and program data including documents, communications, and costs are accessible through integrated online reports. These reporting tools are completely configurable by each user. All reports can be exported to Excel for added flexibility.

Design Professional Agreement with Kimley-Horn /Exhibit F- Project Management Documentation Software Page 4

5.0 LICENSING REQUIREMENT

A. User Licenses: Each user license is for access to the site consisting of unlimited data storage. Users can be direct employees of the Consultant as well as its Subconsultants and/or Suppliers.

B. Each user license includes full access to e-Builder, including all of the documents and reports mentioned above. Furthermore, each user license provides the e-Builder software as a service (SaS) including:

1. All hosting, operation, maintenance, and data backup of the e- Builder software and documents which are maintained in state-of- the-art data centers located throughout the United States.

2. Quarterly e-Builder software enhancements.

3. Unlimited phone, email, and web-based support 24-hours.

Rea,I timt;, update,d
hedu J, r fo,rtna.tton
Automared communirntfons
(e.g~ e-maiJ notifi'mt{ons of du:m9es
In kh(!diJle, dQC.JJme:ms, work/low)
Pr,oogram Management
Schedu le5
Cost
Worktlow (lr.ansml Is, ubmtual ,
AF Is, change orders)
Real tlme,upda ,ted
cost/budge~ i,Morm tlori
Automated notifki1rlom
of projec.r changes (schedule,
w-.,rknow, ,o l, m le:sl on other)
umsu'ltants:,Archit•c:ts,
Englneer:s,Contract<i .s Facilities Manag·@ment

Design Professional Agreement with Kimley-Horn /Exhibit F- Project Management Documentation Software Page 5

C. e-Builder user licenses shall be obtained by the City, Owner Manager, and QA/QC Agencies for which the Design Consultant is not responsible.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-72 Agenda Date: 2/22/2022

REPORT TO COUNCIL

SUBJECT
Actions to Adopt a Mitigated Negative Declaration, a Mitigation Monitoring and Reporting Program and Billboard Relocation Agreement with Outfront Media LLC to allow the installation of a new single- sided LED digital billboard at 630 Laurelwood Road; and to Waive First Reading and Introduce an Ordinance to Amend Section 18.80.210 of the Zoning Code to Increase The Permissible Height Of Digital Billboards

COUNCIL PILLAR
Promote and Enhance Economic, Housing and Transportation Development

BACKGROUND
On August 2, 2020, Outfront Media, LLC (“Applicant”) filed an application (PLN2020-14594) to construct a new 672 square foot (14 feet by 48 feet) single-sided LED digital billboard at 630 Laurelwood Road located adjacent to the US 101 Highway. The LED display billboard would be mounted on a 55-foot tall supporting column which will also support a 96 square foot (8 feet by 12 feet) cabinet sign mounted at 35 feet. The cabinet sign will be used to advertise the ‘Public Storage’ facility located on the site.

A Billboard Relocation Agreement has been drafted for this proposed billboard project. In compliance with the Billboard Relocation Agreement, the project would be associated with the removal of four billboard faces, including one existing billboard facing and three billboard facings previously removed (“banked”) in conjunction with this project.

Existing Site Conditions
The project site is located at the southeast corner of the intersection of Keller Street and Laurelwood Road. The project site is bounded by parcels developed with industrial uses to the north and west, commercial and industrial uses to the east, and the US 101 Highway to the south. The Accessor’s Parcel Number is 101-13-004.

The 4.41-acre subject project site is currently developed with storage buildings for the Public Storage business. The existing storage buildings on site are to remain with the proposed LED digital billboard project. However, the existing on-premise sign with two facings advertising the Public Storage business that currently operates on the project site would be removed from the project site.

Zoning Code Amendment
As the billboard has a proposed height of 55 feet tall, this project would exceed the City’s maximum height limit of 35 feet currently applied for all outdoor signs. A text amendment to the Zoning Ordinance is being proposed at this time to allow digital billboard signs to exceed the height limit in Section 18.80.050 with the approval of a Billboard Relocation Agreement (Attachment 7).

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22-72 Agenda Date: 2/22/2022
Billboard Banking Agreement
In order to remove three billboard faces prior to a site being ready for a new billboard, Outfront entered into a “banking agreement” with the City in 2017, with an initial three-year term, and which was later extended to December 31, 2021. At the December 7, 2021 City Council meeting, the Council authorized the City Manager to execute Amendment No. 2 to the Billboard Banking Agreement with Outfront Media, LLC to extend the termination date from December 31, 2021 to June 30, 2022. The 2017 Billboard Banking Agreement and the second amendment to the Billboard Banking Agreement are attached to this report as a reference.

DISCUSSION
The proposed billboard project was heard at the January 10, 2022 Planning Commission Special meeting. Staff provided a presentation on the details of the proposal and its conformance to the City’s General Plan, Zoning, and Billboard Relocation Agreement Policy. The staff analysis of the proposal is provided in the Planning Commission staff report (Attachment 1).

Planning Commission Meeting Summary
The Planning Commission undertook a lengthy discussion regarding the proposed LED digital billboard. Some Commissioners expressed concerns on whether billboards should be located in the City of Santa Clara and discussed whether it was more desirable to have them located along the freeway, as proposed, or along city streets. The applicant provided clarifications on the proposed height of the billboard at 630 Laurelwood and how it was similar or shorter in height than other billboards along the 101 Freeway. Staff provided clarifications on the City’s Billboard Relocation Agreement Policy, which stipulates that three billboard faces must be removed in exchange for the allowance of a new billboard face. This policy facilitates a net reduction of billboards in the city.

Planning Commission Meeting Summary and Action
The first motion was made by Commissioner Ikezi, seconded by Commissioner Huang to approve Staff Recommendation 1, to adopt a resolution recommending Council adoption of the Mitigated Negative Declaration (MND) prepared for this project and the Mitigation Monitoring and Reporting Program (MMRP). The motion passed unanimously (7-0) with all Commissioners voting in favor.

The second motion was made by Commissioner Ikezi, seconded by Commissioner Huang to approve Staff Recommendation 2, to recommend adoption of the Zoning Code Text Amendment to allow for increased sign height. The motion passed (5-2), with five Commissioners in favor and two against.

The third motion was made by Commissioner Ikezi, seconded by Commissioner Huang to approve Staff Recommendation 3, to recommend approval of the Billboard Relocation Agreement. The motion passed (4-3), with four Commissioners in favor and 3 against.

ENVIRONMENTAL REVIEW
A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) was prepared for the project by the environmental consultant firm Denise Duffy & Associates in accordance with the California Environmental Quality Act (CEQA). The MND, MMRP and Notice of Availability were posted on the City’s website atwww.santaclaraca.gov/ceqa <http://www.santaclaraca.gov/ceqa> and circulated for 20-day review on December 16, 2021 with the Open Comment Period from December 17, 2021 to January 5, 2022, in accordance with CEQA requirements. One comment letter was received from Valley Water on the MND, which raised minor issues. A response to the Valley Water comment letter was prepared and has been attached to this City of Santa Clara Printed on 2/17/2022Page 2 of 4
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22-72 Agenda Date: 2/22/2022
report.

The MND examined environmental impacts associated with project development and identified potential air quality, biological, cultural resources, geology and soils, hazards and hazardous materials, noise, and water quality impacts that with incorporation of mitigation measures into the project would reduce all potential impacts to less than significant. A detailed discussion of the potential impacts and mitigation measures to be applied to the project are specified in the MND and would be implemented through project conditions of approval and the Mitigation Monitoring and Reporting Program (MMRP) for the proposed project.

FISCAL IMPACT
Pursuant to the City Council Policy for Billboard Relocation Agreements, as further consideration for the New Billboard installation, the Advertiser agrees to pay City $70,000 per new billboard face. The Advertiser shall pay the total amount due prior to the issuance of the building permit for the new billboard. The administrative staff time and expense related to the City’s processing of the requested application is covered by processing fees paid by the applicant.

COORDINATION
This report was coordinated with the City Attorney’s Office.

PUBLIC CONTACT
On February 10, 2022, a notice of public hearing on this item was posted in three conspicuous locations within 300 feet of the project site and mailed to property owners within 300 feet of the project site. At the time of this staff report, Planning staff has not received public comments in support or opposition to the proposed project.

Public contact was made by posting the Council agenda on the City ’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected].

RECOMMENDATION

1. Adopt a resolution approving the Initial Study (IS)/Mitigated Negative Declaration (MND) prepared for this project and the Mitigation Monitoring and Reporting Program (MMRP);

2. Waive First Reading and Introduce an Ordinance to Amend Section 18.80.210 of the Zoning Code to allow for increased sign height in conjunction with a Billboard Relocation Agreement; and

3. Approve the Billboard Relocation Agreement.

Reviewed by: Andrew Crabtree, Director of Community Development Approved by: Deanna J. Santana, City Manager

ATTACHMENTS

1. January 10, 2022 Planning Commission Staff Report

2. Initial Study/Mitigated Negative Declaration

3. Mitigation Monitoring and Reporting Program

4. Response to Draft IS Comment

5. Resolution to Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program
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22-72 Agenda Date: 2/22/2022

6. Draft Billboard Relocation Agreement

7. Draft Ordinance Amending Zoning Code

8. City Council Policy Statement for Billboard Relocation Agreements

9. Billboard Banking Agreement

10. Approved Amendment No. 2 Billboard Banking Agreement

11. Conditions of Approval

12. Development Plans
City of Santa Clara Printed on 2/17/2022Page 4 of 4
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-1542 Agenda Date: 1/10/2022

REPORT TO PLANNING COMMISSION

SUBJECT
Review and Recommend to the City Council to Approve Adoption of an IS/MND, a Billboard Relocation Agreement and Zoning Code Amendment to allow the installation of a new single-sided LED digital billboard at 630 Laurelwood Road

PROJECT IN BRIEF
Project: Review and Recommendation to the City Council to Approve Adoption of an IS/MND, a Billboard Relocation Agreement and Zoning Code Amendment to allow the installation of a new 672 square foot (14 feet by 48 feet) single-sided LED digital billboard at 630 Laurelwood Road, located adjacent to US Highway 101.

Applicant:

Bryan Scott, Outfront Media
Property Owner: Public Storage
General Plan: Light Industrial
Zoning: Light Industrial (ML)
Site Area: 4.41 acres
Existing Site Conditions: The existing on-premise sign with two facings advertising the Public Storage business that currently operates on the project site would be removed from the project site.

Surrounding Uses
North: Industrial uses
East: Industrial & Commercial uses
South: US 101 Highway
West: Industrial uses
Issues: Consistency with the General Plan and Zoning Ordinance Staff Recommendation: Recommend approval of a Billboard Relocation Agreement and adoption of an IS/MND and Zoning Code Amendment, subject to conditions of approval.

BACKGROUND
The applicant filed an application on August 2, 2020 to construct a new 672 square foot (14 feet by 48 feet) single-sided LED digital billboard at 630 Laurelwood Road (PLN2020-14594). The display on the billboard would be mounted on a 55 foot tall supporting column. The supporting column will also include a 96 square feet (8 feet by 12 feet) ‘Public Storage’ cabinet sign mounted at 35 feet.

A text amendment is proposed to the Zoning Ordinance that would allow digital billboard signs to exceed the height limit in Section 18.80.050 with the approval of a relocation agreement. The property is zoned Light Industrial (ML) and would currently require a Use Permit to allow construction of a LED digital billboard without the proposed Zoning Text Amendment. The proposed billboard City of Santa Clara Printed on 1/6/2022Page 1 of 4
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22-1542 Agenda Date: 1/10/2022
would be 55 feet in height which would exceed the City’s maximum height limit of 35 feet that is applied for all outdoor signs.

A Billboard Relocation Agreement is being drafted and will be reviewed by the City Council. In compliance with the Billboard Relocation Agreement, the project would remove one existing billboard facing within the City in addition to the three billboard facings previously removed (“banked”) in connection with this project.

DISCUSSION
The proposed project is to construct a new billboard that would be located within an existing paved area near the southern boundary of the property currently developed with storage buildings. The structure would be single-sided with a southeast facing LED display that would be visible to vehicles traveling northbound on US 101. The existing on-premise sign with two facings advertising the Public Storage business that currently operates on the project site would be removed from the project site.

The column for the proposed billboard structure would incorporate similar on-premise signage advertising the Public Storage business, effectively replacing the existing on-premise signage.

The proposed LED digital billboard display would cycle through a rotation of static images, changing once every eight seconds, and would be used primarily for commercial advertisements. The sign would operate 24 hours per day, seven days per week. Other uses for the sign could include promoting community events, highlighting public awareness campaigns, and broadcasting emergency messages when necessary. The billboard would not show video or motion, nor would it emit noise or audio. The project does not propose to change the existing land use of the project property.

The City of Santa Clara has determined that billboards, by their very nature, wherever located and however constructed, constitute visual clutter and blight to the appearance of the City. It is the intent of the City to gradually reduce the overall number of billboards by limiting the number of billboards in Santa Clara and prohibiting the construction of new billboards (Santa Clara City Code, Chapter

18.80, Sign Regulations). Section 18.80.221 of the City Code stipulates that the City may enter into agreements to allow for the relocation of existing outdoor advertising displays. The Billboard Relocation Agreement for the proposed project requires, ultimately, the removal of four existing billboard facings in exchange for the installation of the proposed single-sided LED digital billboard at a new location within the City. The draft Billboard Relocation Agreement is attached to this report.

In order to remove three billboard faces prior to a site being ready for a new billboard, Outfront entered into a “banking agreement” with the City in 2017, with an initial three-year term, and which was later extended to December 31, 2021. At the December 7, 2021 City Council meeting, the Council authorized the City Manager to execute Amendment No. 2 to the Billboard Banking Agreement with Outfront Media, LLC to extend the termination date from December 31, 2021 to June 30, 2022. The second amendment to the Billboard Banking Agreement is attached to this report as a reference.

General Plan Conformance
The project site has a General Plan designation of Light Industrial (ML). This classification is intended to accommodate a range of light industrial uses, including general service, warehousing, storage, distribution and manufacturing. It includes flexible space, such as buildings that allow combinations of City of Santa Clara Printed on 1/6/2022Page 2 of 4
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22-1542 Agenda Date: 1/10/2022
single and multiple users, warehouses, mini
‐
storage, wholesale, bulk retail, gas stations, data
centers, indoor auto
‐
related uses and other uses that require large, warehouse ‐
style buildings.

While a General Plan conformance finding is not a requirement for approval, the following policies are presented for consideration as they relate to the project. · 5.3.1-P24 Coordinate sign programs for commercial uses to promote continuity, improve streetscape design and reduce visual clutter.

Zoning Conformance
The proposed LED digital billboard would be located on a site zoned ML - Light Industrial. The proposed billboard would be 55 feet in height which would exceed the City’s maximum height limit of 35 feet for outdoor signs (Santa Clara City Code, Chapter 18.80.050). A text amendment is proposed to the Zoning Ordinance that would allow digital billboard signs to exceed the height limit in Section

18.80.050 with the approval of a relocation agreement. The proposed draft Height Ordinance to amend Section 18.80.210 of the Zoning Code to increase the permissible height of digital billboards is attached to this report.

ENVIRONMENTAL REVIEW
A Mitigated Negative Declaration (MND) was prepared for the project by the environmental consultant firm Denise Duffy & Associates in accordance with the California Environmental Quality Act (CEQA). The MND and Notice of Availability were posted on the City’s website at www.santaclaraca.gov/ceqa <http://www.santaclaraca.gov/ceqa> and circulated for 20-day review on
December 16, 2021 and closed on January 5, 2022, in accordance with CEQA requirements. One comment letters was received from Valley Water on the MND, which raised minor issues. A response to the Valley Water comment letter will be prepared prior to the January 10 meeting.

FISCAL IMPACT
There is no fiscal impact to the City for processing the requested application other than administrative staff time and expense typically covered by processing fees paid by the applicant.

COORDINATION
This report was coordinated with the City Attorney’s Office.

PUBLIC CONTACT
On December 23, 2021, a notice of public hearing on this item was posted in three conspicuous locations within 300 feet of the project site and mailed to property owners within 300 feet of the project site. At the time of this staff report, Planning staff has not received public comments in support or opposition to the proposed project.

City of Santa Clara Printed on 1/6/2022Page 3 of 4
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22-1542 Agenda Date: 1/10/2022
Public contact was made by posting the Council agenda on the City ’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]>.

RECOMMENDATION
That the Planning Commission take the following actions:

1. Adopt a resolution recommending Council adoption of the Initial Study (IS)/Mitigated Negative Declaration (MND) prepared for this project and the mitigation monitoring and reporting program (MMRP);

2. Recommend adoption of the Zoning Code Text Amendment to allow for increased sign height; and

3. Recommend approval of the Billboard Relocation Agreement.

Prepared by: Tiffany Vien, Associate Planner
Reviewed by: Alexander Abbe, Assistant City Attorney
Approved by: Reena Brilliot, Assistant Director of Community Development

ATTACHMENTS

1. Draft Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program

2. Resolution to Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program

3. Draft Relocation Agreement

4. Draft Ordinance Amending Zoning Code

5. Approved Amendment No.2 Billboard Banking Agreement

6. Conditions of Approval

7. Development Plans
City of Santa Clara Printed on 1/6/2022Page 4 of 4
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DRAFT

INITIAL STUDY

630 Laurelwood Road
Digital LED Billboard Project

File No.: PLN2020-14594

City of Santa Clara
December 2021

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City of Santa Clara i Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021

TABLE OF CONTENTS
SECT
ION 1.0 INTRODUCTION AND PURPOSE .............................................................................................. 1 SECTION 2.0 PROJECT INFORMATION ........................................................................................................... 3

2.1 PROJECT TITLE ........................................................................................................................................ 3

2.2 PROJECT LOCATION .............................................................................................................................. 3

2.3 LEAD AGENCY CONTACT ..................................................................................................................... 3

2.4 PROPERTY OWNER/PROPONENT ........................................................................................................ 3

2.5 ASSESSOR’S PARCEL NUMBERS ......................................................................................................... 3

2.6 ZONING DISTRICT AND GENERAL PLAN DESIGNATIONS ............................................................ 4 SECTION 3.0 PROJECT DESCRIPTION ............................................................................................................. 5

3.1 PROJECT OVERVIEW .............................................................................................................................. 5

3.2 PROJECT COMPONENTS ........................................................................................................................ 5 SECTION 4.0 ENVIRONMENTAL CHECKLIST AND DISCUSSION OF IMPACTS ................................... 17

4.1 AESTHETICS ........................................................................................................................................... 17

4.2 AGRICULTURAL AND FOREST RESOURCES .................................................................................. 22

4.3 AIR QUALITY ......................................................................................................................................... 24

4.4 BIOLOGICAL RESOURCES .................................................................................................................. 31

4.5 CULTURAL RESOURCES ..................................................................................................................... 34

4.6 ENERGY .................................................................................................................................................. 36

4.7 GEOLOGY AND SOILS .......................................................................................................................... 39

4.8 GREENHOUSE GAS EMISSIONS ......................................................................................................... 42

4.9 HAZARDS AND HAZARDOUS MATERIALS ..................................................................................... 48

4.10 HYDROLOGY AND WATER QUALITY .............................................................................................. 55

4.11 LAND USE ............................................................................................................................................... 57

4.12 MINERAL RESOURCES ........................................................................................................................ 62

4.13 NOISE ....................................................................................................................................................... 63

4.14 POPULATION AND HOUSING ............................................................................................................. 67

4.16 RECREATION ......................................................................................................................................... 69

4.17 TRANSPORTATION ............................................................................................................................... 71

4.18 TRIBAL CULTURAL RESOURCES ...................................................................................................... 75

4.19 UTILITIES AND SERVICE SYSTEMS .................................................................................................. 76

4.20 WILDFIRE ................................................................................................................................................ 78

4.21 MANDATORY FINDINGS OF SIGNIFICANCE ................................................................................... 79 SECTION 5.0 REFERENCES ............................................................................................................................. 81 SECTION 6.0 LEAD AGENCY AND CONSULTANTS ................................................................................... 85

City of Santa Clara ii Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 TABLES

4.3-1 San Francisco Bay Area Air Basin Attainment Status – January 2017 ............................................................. 24

4.3-2 Project-Level Significance Thresholds ............................................................................................................. 27

4.9-1 Properties within 1,000 feet of 630 Laurelwood Road with Known Hazardous Materials Releases ................ 49

4.13-1 Noise and Land Use Compatibility ................................................................................................................... 64

FIGURES
1 Regional Map ...................................................................................................................................................... 6 2 Project Map ......................................................................................................................................................... 7 3 Site Plan ............................................................................................................................................................ 10 4 Site Photos ........................................................................................................................................................ 11 5a 2983 El Camino Real ........................................................................................................................................ 13 5b 2629 San Bruno Avenue ................................................................................................................................... 15 5c 4580 MacArthur Boulevard .............................................................................................................................. 16

APPENDICES

Appendix A. Pace Analytical Report
Appendix B. FAA Determination Letter

All appendices are incorporated by reference into this Initial Study. No other documents are incorporated by reference.

Section 1.0 – Introduction and Purpose
City of Santa Clara 1 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 SECTION 1.0 INTRODUCTION AND PURPOSE
This Initial Study is being prepared to conform to the requirements of the California Environmental Quality Act (CEQA) (Pub. Resources Code, § 21000 et seq.), the CEQA Guidelines (California Code of Regulations 15000 et seq.), and the regulations and policies of the City of Santa Clara .

This Initial Study evaluates the reasonably foreseeable environmental impacts w hich may result from the removal of two existing billboard structures, and the construction of a new LED digital billboard, adjacent to US 101.

The City of Santa Clara is the Lead Agency under CEQA and has prepared this Initial Study to address the impacts of implementing the proposed project.

Section 1.0 – Introduction and Purpose
City of Santa Clara 2 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 This Page Intentionally Left Blank
Section 2.0 – Project Information
City of Santa Clara 3 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 SECTION 2.0 PROJECT INFORMATION

2.1 PROJECT TITLE
630 Laurelwood Road LED Digital Billboard Project

2.2 PROJECT LOCATION
The project site is located at 630 Laurelwood Road (Assessor’s Parcel Number [APN] 101-13- 004) adjacent to and east of the northbound lanes of US 101 in the City of Santa Clara.

2.3 LEAD AGENCY CONTACT
Tiffany Vien
Community Development – Planning Division
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050

2.4 PROPERTY OWNER/PROPONENT
Owner:

Candess Wing
Public Storage
701 Western Avenue
Glendale, CA 91201
Applicant:

Bryan Scott
Outfront Media
1695 Eastshore Highway
Berkeley, CA 94710

2.5 ASSESSOR’S PARCEL NUMBERS
The proposed LED digital billboard site at 630 Laurelwood Road would be located on APN 101- 13-004. Sites where billboards are proposed for removal or have been removed in connection with the proposed project are located on APN 220- 32-056 (2983 El Camino Real, Santa Clara), APN 224-60-003 (2550 Lafayette Street, Santa Clara), and APN 296-637- 035 (4545 Stevens Creek Boulevard, Santa Clara). In addition, in order to comply with California Business and Professions Code Section 5443(b)(2) and obtain the Outdoor Advertising permit from the California Department of Transportation, one of the following two panels along landscaped freeway sections would be removed or replaced: (1) Panel # 2071, associated with Caltrans Permit No. 28162, located along Highway 101 near Post -mile 1.48L in the City and County of San Francisco (APN 5449-027, 2629 San Bruno Avenue); or (2) Panel # 2310, associated with Caltrans Permit No. 28164, located along Highway 580 near Post -mile 39.97R in the County of Alameda (APN 030- 1976-013, 4580 MacArthur Boulevard, Oakland). The proposed project would also entail the Section 2.0 – Project Information
City of Santa Clara 4 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 removal of an existing on- premise sign with two facings located on the project site (630 Laurelwood Road); similar on-premise signage would be included on the new billboard structure below the proposed off-premise digital facing.

2.6 ZONING DISTRICT AND GENERAL PLAN DESIGNATIONS
630 Laurelwood Road - Proposed LED Digital Billboard Site:

Zoning District: ML – Light Industrial
General Plan: Light Industrial
Billboards proposed for removal or previously removed in connection with the project:

Location Zoning General Plan Designation
2983 El Camino Real
(easterly oriented face)
CT – Thoroughfare Commercial Community Mixed Use
2550 Lafayette Street
(one facing)
MH – Heavy Industrial Heavy Industrial
4545 Stevens Creek
Boulevard (two facings)
CT – Thoroughfare Commercial Regional Commercial
2629 San Bruno Avenue,
San Francisco
(one facing)
-or-
4580 MacArthur
Boulevard, Oakland
(one facing)
San Bruno Avenue
Neighborhood Commercial
District (NCD)

CN-3 Neighborhood Center
Commercial - 3 Zone
Neighborhood Commercial
District

Neighborhood Center Mixed
Use

Section 3.0 – Project Description
City of Santa Clara 5 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 SECTION 3.0 PROJECT DESCRIPTION

3.1 PROJECT OVERVIEW
The project would construct a single-sided billboard at 630 Laurelwood Road (APN 101-13-004), adjacent to the northbound lanes of US 101, and remove two existing billboard facings, in addition to the three additional off-premise advertising facings previously removed and "banked" pursuant to an agreement with the City, as detailed below (Figures 1 and 2). In addition, the existing on- premise sign with two facings advertising the Public Storage business that currently operates on the project site would be removed from the project site. The new billboard would be located within an existing paved area near the southern boundary of the property currently developed with storage buildings. The structure would be single -sided with a southeast facing LED 1 display that would
be visible to vehicles traveling northbound on US 101. The column for the proposed billboard structure would incorporate similar on -premise signage advertising the Public Storage business, effectively replacing the existing on-premise signage.

The proposed LED digital billboard display would cycle through a rotation of static images, changing once every eight seconds, and would be used primarily for commercial advertisements.

The sign would operate 24 hours per day, seven days per week. Other uses for the sign could include promoting community events, highlighting public awareness campaigns, and broadcasting emergency messages when necessary. The billboard would not show video or motion, nor would it emit noise or audio. The project does not propose to change the existing land use of the project property.

As described below in Section 3.2.1, Discretionary Actions/Regulatory Framework, the project requires approval of a Use Permit and a Billboard Relocation Agreement from the City of Santa Clara.

3.2 PROJECT COMPONENTS

3.2.1 Required Approvals/Regulatory Framework
The proposed LED digital billboard would be located on a site zoned ML – Light Industrial .

Billboards are not expressly identified as a permitted use in the ML – Light Industrial zone. The project would, therefore, require approval of a Use Permit from the City of Santa Clara. The proposed billboard would be 60 feet in height which would exceed the City’s maximum height limit of 35 feet for outdoor signs (Santa Clara City Code, Chapter 18.80.050). A text amendment is proposed to the Zoning Ordinance that would allow digital billboard signs to exceed the height limit in Section 18.80.050 with a Use Permit. The project includes a Use Permit that would allow the proposed billboard height of 60 feet. The project would also require approval of a Relocation Agreement between the City and project applicant (Outfront Media ), a s well as approval of a

1 An LED (Light Emitting Diode) is a device that emits visible light when an electric current passes through it. LED devices can output a range of colors. LED lights are low-power, high-efficiency, and long-lasting when compared to traditional incandescent and fluorescent lighting.

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Section 3.0 – Project Description
City of Santa Clara 8 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 ministerial Outdoor Advertising Permit by Caltrans and ministerial approvals from the City, including grading and building permits.

The City of Santa Clara has determined that billboards, by their very nature, however constructed, constitute visual clutter and blight to the appearance of the City. It is the intent of the City to gradually reduce the overall number of billboards by limiting the number of billboards in Santa Clara and prohibiting the construction of new billboards (Santa Clara City Code, Chapter 18.80, Sign Regulations). Section 18.80.221 of the City Code stipulates that the City may enter into agreements to allow for the relocation of existing outdoor advertising displays. The Billboard Relocation Agreement for the proposed project requires, ultimately, the removal of f our existing billboard facings in exchange for the installation of the proposed single-sided LED digital billboard at a new location within the City. The City considers this "planned development" for purposes of Section 5412 of the Outdoor Advertising Act and its authorization of outdoor advertising display relocations. Existing on- premise signage would effectively be replaced by incorporating on- premise signage into the new sign structure as detailed below.

The California Department of Transportation (Caltrans) Outdoor Advertising Act and Regulations 2014 Edition (Outdoor Advertising Act) addresses illumination generated by advertising displays by stating that displays may not “interfere with the effectiveness of, or obscure any official traffic sign, device, or signal…nor shall any advertising display cause beams or rays of light to be directed at the traveled ways if the light is of an intensity or brilliance as to cause glare or to impair the vision of any driver, or to interfere with any driver’s operation of a motor vehicle.” 2 The Caltrans
regulations do not include formal requirements regarding brightness or light intensity of advertising signs. The project therefore commits to a maximum ambient light3 output level of 0.3 footcandles4 at a distance of 250 feet from the billb oard, as recommended by the Outdoor Advertising Association of America (OAAA) for a sign of the proposed size. 5 The light levels emitted from the billboard would be set to adjust based upon ambient light conditions at any given time (i.e., nighttime versus daytime). Caltrans regulations prohibit images on signs from changing more than once every four seconds.6 The proposed billboard would rotate images once every eight seconds.

Illuminated signs could be considered a traffic safety hazard given the potential of light and glare to distract drivers. The project, therefore, must comply with the requirements of Chapter 18.80, Sign Regulations of the Santa Clara City Code, the Caltrans Outdoor Advertising Act, and Section 21466.5 of the California Vehicle Code (which defines State limits for the brightness of light sources unnecessary along roadways). These regulations set forth design standards for billboards with the primary purpose of minimizing impacts related to traffic safety.

2 Standards for Advertising Displays in Business Areas, Business and Professions Code §5408(b). 3 Ambient lighting is a general illumination that comes from all directions where there is no defined source. 4 A footcandle is the measure of light intensity on a horizontal surface. 5 The OAAA recommended standards follow the criteria established by the Illuminating Engineering Society of North America (IESNA) and is based upon the publication American National Standard Practice for Roadway Lighting. 6 The Caltrans Outdoor Advertising Act allows messages to change every four seconds. Business and Professions Code §5408(b).

Section 3.0 – Project Description
City of Santa Clara 9 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021

3.2.2 Proposed LED Digital Billboard at 630 Laurelwood Road The new proposed digital outdoor display sign would be 60 feet tall with one LED digital screen that measures 14 feet tall by 48 feet wide ( Figure 3). The display on the billboard would be mounted on a supporting column. The above-ground column supporting the billboard would be approximately 60 feet tall. The billboard frames would be equipped with upper and lower rear catwalks measuring approximately 2.5 feet wide and extending along the length of the back of the billboard. Access to the catwalks would be via ladder. The total advertising surface area would be 672 square feet (sf).

The foundation used for the proposed structure would be a drilled shaft with a poured concrete footing. The column foundation would be five feet (5) in diameter and would extend to a depth of 57 feet below the ground surface. The LED screen would be black when not operating, and the supporting column would be painted with high-gloss black industrial enamel.

The billboard would be equipped with sensors that modify the brightness of the sign in response to ambient lighting conditions. Adjustments to the sign brightness would occur gradually, to prevent a sudden change in perceptible brightness levels by pedestrians and motorists. The sign would dim slowly at dusk over a 45-minute fade rate, controlled by an atomic clock.

The billboard display would be changed remotely using a network operating center that manages content and performance of all displays.

The proposed billboard would be connected to existing power in the project area. The proposed LED digital billboard would be illuminated 24 hours per day, 365 days per year. The light levels emitted from the billboard would be set to adjust based upon ambient light conditions at any given time (i.e., nighttime versus daytime). The LED facing would be used for a total of 8,760 hours per year, which would require the use of approximately 26.4 megawatt -hours (MWh) (26,000 kilowatt-hour [kWh]) of electricity annually.

The proposed billboard construction would not impact trees onsite and maintenance pruning associated with the visual clearance on an annual basis would be anticipated to be less than the maximum allowable limits for pruning (i.e., pruning less than 25% of the live crown per year).

The on-premise Public Storage signage would be similar to currently existing signage, and would be co-located on the same structure as the proposed digital display, with the top of the on-premise signage reaching a height of approximately 35 feet, which would have two facings measuring eight feet tall by twelve feet wide (for a total surface area of 192 sf) (Figure 4).

Sign construction would take approximately five to seven days to complete and would require up to 45 cubic yards of soil-off haul. Ground water and drilling fluids would be removed by utilizing 10,000-gallon water trucks, and spoils would be hauled to the Ox Mountain Sanitary Landfill at 12310 San Mateo Road, Half Moon Bay, CA 94019.

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Section 3.0 – Project Description
City of Santa Clara 12 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021

3.2.3 Removal of Existing Billboards
In compliance with the Billboard Relocation Agreement, the project would remove one existing billboard facing within the City in addition to the three billboard facings previously removed (“banked”) in connect ion with this project. In addition, in order to comply with California Business and Professions Code Section 5443(b)(2) and obtain the Outdoor Advertising permit from the California Department of Transportation, one of the following two panels along landscaped freeway sections would be removed or replaced: (1) Panel # 2071, associated with Caltrans Permit No. 28162, located along US 101 near Post-mile 1.48L in the City and County of San Francisco (APN 5449- 027, 2629 San Bruno Avenue); or (2) Panel # 2310, associated with Caltrans Permit No. 28164, located along Highway 580 near Post -mile 39.97R in the County of Alameda (APN 030-1976-013, 4580 MacArthur Boulevard, Oakland). The project also involves the removal of existing on -premise signage, consisting of two Public Storage facings, located on the project site, as described above.

Hand tools and small crane rigs would be used to remove the billboard faces. The top of the billboards would first be disassembled and removed, and then any supporting equipment.

Materials from the removed billboard facings would be reused by Outfront Media or delivered to a recycling facility and/or appropriate landfill.

It would take approximately one to two working days to remove each of the existing billboard faces and the on- premise signage for a total construction duration of approximately two to four working days.

3.2.3.1 2983 El Camino Real
The billboard at 2983 El Camino Real (APN 220-32- 056) is located on the north side of the roadway, near the intersection of Alpine Avenue and El Camino Real (Figure 5a). The billboard is on a property used for retail/commercial. The site is bound by commercial uses to the east and west, residential to the north, and a mix of uses to the south including commercial and residential.

One sign face (oriented toward the east) of the existing two-sided billboard would be removed.

3.2.3.2 2550 Lafayette Street
The billboard at 2550 Lafayette Street (APN 224-60- 003), recently removed in conjunction with the proposed project,
7 was located on the west side of the roadway, near the intersection of Lafayette Street and Martin Avenue. The billboard was on a property used for industrial/commercial. The site is bound by industrial/commercial uses to the east, west, north, and south. The sign structure had one single -faced billboard. This sign was removed consistent with the Billboard Banking Agreement between the City and the applicant dated May 11, 2017, as amended.

7 This sign was removed in connection with a separate billboard banking agreement, which allowed the applicant to bank the s ign faces at 4545 Stevens Creek Boulevard.

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Section 3.0 – Project Description
City of Santa Clara 14 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021

3.2.3.3 4545 Stevens Creek Boulevard
Two additional facings, located at 4545 Stevens Creek Boulevard, were previously removed by the applicant and banked toward the placement of the proposed billboard, consistent with the Billboard Banking Agreement between the City and the applicant dated May 11, 2017, as amended.

3.2.3.4 2629 San Bruno Avenue, San Francisco or 4580 MacArthur Boulevard, Oakland The sign in San Francisco is situated on the roof of a commercial building in a mixed- use district next to U.S. 101 and consists of a single facing (Figure 5b). The sign in Oakland is located on a vacant parcel, on the north side of the roadway between 4560 and 4600 MacArthur Boulevard (Figure 5c). The parcel is situated between a church and a residence. The sign structure consists of one single facing visible to vehicles traveling northbound on MacArthur Boulevard. Either the San Francisco or Oakland sign would be removed by the applicant as a component of the proposed project.

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Merrill Avenue
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Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 17 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 SECTION 4.0 ENVIRONMENTAL CHECKLIST AND DISCUSSION

OF IMPACTS
This section describes the existing environmental conditions on and near the project area, as well as environmental impacts associated with the proposed project. The environmental checklist, as recommended in the California Environmental Quality Act (CEQA) Guidelines, identifies environmental impacts that could occur if the proposed project is implemented.

The right-hand column in the checklist lists the source(s) for the answer to each question. The sources cited are identified at the end of this section. Mitigation measures are identified for all significant project impacts. “Mitigation Measures” are measures that will minimize, avoid, or eliminate a significant impact (CEQA Guideline 15370). Measures that are proposed by the applicant that will further reduce or avoid already less than significant impacts are categorized as “Avoidance Measures.”

4.1 A ESTHETICS

4.1.1 Setting

4.1.1.1 Proposed LED Digital Billboard Site
The project consists of the construction and operation of a new single -sided billboard at 630 Laurelwood Road (APN 101-13-004), adjacent to the northbound lanes of US 101. Distant views of the Diablo Mountain range are visible to the east from US 101. Views of the no rth end of the runway of the Norma Y. Mineta San Jose International Airport are visible to the south from US 101. The project site and surrounding areas to the north, east, south, and west are flat and fully developed with buildings and paved lots used for industrial and office purposes. Vegetation in the vicinity of the project site consists of landscaped areas with shru bs, grass, and street trees. The new LED digital billboard would be located within an existing paved parking lot at the southern boundary of a property developed with storage buildings. The proposed billboard would be located immediately adjacent to the existing Public Storage sign, which would be removed, and two existing storage buildings and landscaping.

Laurelwood Road is located to the north of the project property. Laurelwood Road is a two-lane road with a sidewalk on the south side and no median. A chain linked fence with small shrubs and trees separates the project site from US 101 to the south. US 101 in the vicinity of the project site has a total of ten lanes ( i.e., four lanes in each directi on, an onramp on the northbound side, and an offramp on the southbound side) . The highway has several billboard facings oriented to be visible from vehicles travelling in both directions.

The proposed billboard would be designed using LED digital technology. The new proposed digital outdoor display sign would be 60 feet tall with one LED screen that measures 14 feet tall by 48 feet wide. The display on the billboard would be mounted on a supporting column. The above-ground column supporting the billboard would be approximately 45 feet tall. The billboard frame would hold a single-sided LED digital billboard display that would cycle through a rotation of static images, changing once every eight seconds. The structure would be single -sided with a Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 18 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 southeast facing LED display that would be visible to vehicles traveling northbound on US 101.

The column for the proposed billboard structure would also incorporate the on- premise Public Storage sign, which would have two facings measuring eight feet tall by twelve feet wide (for a total surface area of 192 sf). The total off-premise advertising surface area would be 672 sf. The billboard frame and elevation details are shown in Figure 3.

4.1.1.2 Existing Billboards Proposed for Removal
In compliance with the Billboard Relocation Agreement, the proposed project would include the removal of one existing billboard facing from a local street within the City (i.e., El Camino Real) in addition to the three billboard facings previously removed in connection with this project (one facing on Layfette Street and two facings on Stevens Creek Boulevard) within the City . In addition, in order to comply with California Business and Professions Code Section 5443(b)(2) and obtain the Outdoor Advertising permit from Caltrans, the proposed project would include the removal of one existing single-facing billboard within San Francisco or Oakland. These billboards are located in flat, built-out areas of the city developed with commercial/retail, industrial, and residential land uses. Vegetation in the vicinity of the billboards proposed for removal or recently removed consists of urban landscaped areas. The billboard locati ons are shown in Figures 5a – 5c.

The one sign face of the existing two-sided billboard on El Camino Real proposed for removal is visible to eastbound drivers on this road, which is a major east/west, six lane arterial roadway in the vicinity of the project site. The single-sided billboard recently removed on Lafayette Street was visible to northbound drivers on Lafayette Street, a local north/south, two lane roadway. The two-sided billboard recently removed on Stevens Creek Boulevard was visible to: east- and westbound drivers on Stevens Creek Boulevard, a six lane arterial roadway; southbound drivers on Woodhams Road, a local north/south, two lane roadway; and northbound drivers on Palace Drive, a local north/south, two lane roadway. The single-sided billboard that may be removed on San Bruno Avenue in San Francisco is visible to northbound drivers on US 101, a ten lane highway. The single-sided billboard that may be removed on MacArthur Boulevard is visible to westbound drivers on MacArthur Boulevard, a local two lane roadway, and visible to westbound drivers on Interstate 580, an eight lane interstate highway. As stated above, either the San Francisco or Oakland sign would be removed as a component of this project.

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.1.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
AESTHETICS. Would the project:
a) Have a substantial adverse effect on a scenic vista? 1 b) Substantially damage scenic resources, including,
but not limited to, trees, rock outcroppings, and
historic buildings within a state scenic highway?
1 c) In non -urbanized areas, substantially degrade the existing visual character or quality of public views
of the site and its surroundings ? (Public views are
those that are experienced from publicly accessible
vantage point.) If the project is in an urbanized area
would the project conflict with applicable zoning
and other regulations governing scenic quality?
1, 2, 3
d) Create a new source of substantial light or glare
which would adversely affect day or nighttime
views in the area?
1, 2, 3, 4

4.1.3 Aesthetic Impacts

4.1.3.1 Scenic Vistas and Resources
No designated scenic vistas are located within the City. (No Impact) Due to the flat topography and surrounding development, views of the proposed billboard site are limited to the immediate area.

Views of hillsides from southbound US 101 are modified by development on both sides of US 101. The proposed billboard would be setback from the highway, adjacent to the buildings at 630 Laurelwood and would blend in with the existing developed character of the project area. It would modify local views of scenic hillsides from the highway ; however, it would not substantially intrude on views from northbound or southbound US 101. It would not directly affect scenic resources, such as trees or outcrops along a scenic highway, or block views of visual resources. (Less Than Significant Impact)

4.1.3.2 Visual Character
Proposed Billboard Removals
The City of Santa Clara has determined that billboards, by their very nature, however constructed, constitute visual clutter and blight to the appearance of the City. The intention of the City is to limit and reduce the number of billboards in order to “i mprove the quality of urban life for its citizens.” The Billboard Relocation Agreement for the proposed project requires the removal of □ □ □ ~
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630 Laurelwood Road LED Digital Billboard Project December 2021 four existing billboard facings on local City streets, in exchange for the installation of the proposed single-sided billboard along US 101. The project would result in an overall reduction of billboard facings within the City, and the relocation of advertisements from local City streets to US 101 where advertisements would be largely directed at through-traffic rather than locals. The proposed billboard would conform to current standards and could be considered a higher quality structure than the existing, older billboards with typical advertising faces and outdated billboard technology.

The project would result in a ben eficial impact to the existing visual character of the City by removing four existing billboard facings in addition to one existing billboard facing to obtain the Outdoor Advertising permit from the California Department of Transportation, and constructing one new facing on US 101. (Less Than Significant Impact) Proposed LED Digital Billboard
The project area along the US 101 corridor is developed with industrial and commercial buildings, on-site commercial signs, and aboveground infrastructure, including power lines and a n illuminated sign on the neighboring southeast parcel. Installation of a 60 -foot LED digital billboard would add an additional structure conveying commercial messages to a developed area visible from a heavily traveled highway. Although the billboard would be 25 feet higher than the City’s maximum allowable sign height of 35 feet, a 60- foot billboard would blend in with the existing developed character in the project area, which consists of commercial and industrial buildings, as well as telecommunication towers, highway lamps, directional signage, and on- premise signage of similar heights, and a text amendment is proposed for the Zoning Ordinance that would allow for taller digital billboard signs with the issuance of a Use Permit ( Figure 4).

The project will conform to the requirements of Chapter 18.80, Sign Regulations of the Santa Clara City Code, the Caltrans Outdoor Advertising Act, and Section 21466.5 of the California Vehicle Code. While there are other digital signs east of the project area, the proposed billboard would be approximately 2,000 feet from the closest LED digital billboard on northbound US 101. The billboard would be generally compatible with the existing industrial and commercial character of the area. The proposed billboard would not, therefore, substantially degrade the existing visual character or quality of the project site or its surroundings nor would it conflict with applicable zoning or other regulations governing scenic quality. (Less Than Significant Impact)

4.1.3.3 Night and Glare/Nighttime Lighting
Caltrans stipulates in Section 5405(d)(1) of the Outdoor Advertising Act that “no message center display may include any illumination or message change that is in motion or appears to be in motion or that changes in intensity or exposes its message for less than four seconds." In compliance with Caltrans requirements and Santa Clara City Code Section 18.80.220(b)(2), the proposed billboard would not include moving images or sound. Static images on the billboard would change once every eight seconds.

Illuminated signs could be considered a traffic safety hazard given the potential of light and glare to distract drivers. The California Vehicle Code addresses illumination by stating that “no person shall place or maintain or display, upon or in view of any highway, any light of any color of such brilliance as to impair the vision of drivers upon the highway.” The Vehicle Code regulates illumination by placing limits on maximum light output. The Code gene rally considers a light source to be impairing when the light source exceeds 1,000 times the minimum measured Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 21 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 brightness in a driver’s field of view, within 10 degrees of that field of view . The proposed LED digital billboard would not exceed this thresho ld. Light levels emitted from the billboard would adjust to respond to ambient conditions and thereby avoid excessive brightness.

The City Code states that no sign shall be permitted with illumination that is “brilliant, scintillating, or flashing, and is visible from any highway and so positioned to blind or dazzle the vision of travelers on such highways.” Caltrans addresses illumination generated by advertising displays by stating that displays may not “interfere with the effectiveness of, or obscure any official traffic sign, device, or signal… nor shall any advertising display cause beams or rays of light to be directed at the traveled ways if the light is of an intensity or brilliance as to cause glare or to impair the vision of any driver, or to interfere with any driver’s operation of a motor vehicle.” While both the City and Caltrans stress the importance of limiting light and glare for the safety of drivers, neither agency defines formal requirements regarding brightness or light intensity of adver tising signs. The most conservative brightness limit with which the proposed billboard would have to comply is 500-foot lamberts,
8 which is equivalent to 1713 nits . The project proposes to operate the sign’s nighttime limit at about 300 nits (which equates to 0.3 footcandles at 250 feet),9 meaning that the sign would always operate at one -sixth of the brightness level for Changeable Electronic Message signs ( CEVMs), as set forth by state law. Additionally, as mentioned above, the light levels emitted from the billboard would be set to adjust based upon ambient light conditions at any given time (i.e., nighttime versus daytime).

The project would comply with the requirements of Chapter 18.80, Sign Regulations of the Santa Clara City Code, the Caltrans Outdoor Advertising Act, and Section 21466.5 of the California Vehicle Code. These regulations set forth design standards for billboards with the primary purpose of minimizing traffic safety hazards. With compliance to these regulations, the project would not create a new source of substantial light or glare which would adversely affect day or nighttime views in the area. (Less Than Significant Impact)

4.1.4 Conclusion
The project would be located in an urban area. The project would not have a substantial adverse effect on a scenic vista or damage scenic resources within the City. Although the billboard would be 25 feet higher than the City’s maximum allowable sign height of 35 feet, a 60- foot billboard would blend in with the existing developed character in the project area, and a text amendment is proposed for the Zoning Ordinance that would allow for taller digital billboard signs with the issuance of a Use Permit. Installation of the proposed billboard would not substantially affect the visual character or quality of the area surrounding the project site. With conformance to the requirements of Chapter 18.80, Sign Regulations of the Santa Clara City Code, the Caltrans Outdoor Advertising Act, and Section 21466.5 of the California Vehicle Code, and a maximum light output level of 0.3 footcandles, the project would not create adverse levels of light or glare .

Due to the flat topography of the project area and surrounding development, views of the project site would be limited and the project would not substantially affect views of the site from

8 This calculation assumes a minimum measures brightness in the field of view of less than 10 foot -lamberts, and a view angle of zero degrees (i.e., directly in front of the driver).
9 Setting a standard in foot candles is a more appropriate metric by which to judge impacts on sensitive receptors, as a foot candela measures light intensity experience at the receptor, whereas measurement in candela/square meters or nits reveals only the intensity of light at its source.

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630 Laurelwood Road LED Digital Billboard Project December 2021 surrounding areas. In addition, for these reasons, the proposed project would not result in significant aesthetic impacts. (Less Than Significant Impact) Removal of the five billboard facings in conjunction with the project (four facings in accordance with the Billboard Relocation Agreement and one facing in compliance with the California Business and Professions Code) would improve the overall visual character of the area. (Less Than Significant Impact)

4.2 AGRICULTURAL AND FOREST RESOURCES

4.2.1 Setting
The California Department of Conservation Farmland Mapping and Monitoring Program (FMMP), established by the State Legislature in 1982, assesses the location, quality, and quantity of agricultural lands. In addition, the FMMP monitors the conversion of these lands over time. In each county, the land is analyzed for soil and irrigation quality and the highest quality land is designated as Prime Farmland.

The California Department of Conservation’s California Important Farmland Finder and the Santa Clara County Important Farmland 2018 Map designate the project site and sites with billboards proposed for removal as Urban and Built-Up Land, which is defined as land occupied with a building density of one unit on 1.5 acres or approximately six structures per 10-acre parcel.

Common examples of Urban and Built-Up Land are residential, industrial, commercial purposes, golf courses, landfills, airports, and other utility uses. No land adjacent to any of the sign sites is designated or used as farmland. The LED digital billboard and signs proposed for removal are not located on properties that meet the definition of forest land or timberland. 10 The sites are not
designated by the California Natural Resources Agency as farmland of any type and they are not the subject of a Williamson Act contract. There is no forest land on or adjacent to the project site or the properties with signs proposed for removal.

10 According to California Public Resources Code Section 12220(g), Forest Land is land that can support 10-percent native tree cover of any species, including hardwoods, under natural conditions, and that allows for management of one or more forest resources, including timber, aesthetics, fish and wildlife, biodiversity, water quality, recreation, and other public benefits.

According to California Public Resources Code Section 4526, “Timberland” means land, other than land owned by the federal government and land designated by the board as experimental forest land, which is available for, and capable of, growing a crop of trees of any commercial species used to produce lumber and other forest products, including Christmas trees.

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.2.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
AGRICULTURAL AND FOREST RESOURCES. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model (1997) prepared by the California Dept. of Conservation as an optional model to use in assessing impacts on agriculture and farmland. In determining whether impacts to forest resources, including timberland, are significant environmental effects, lead agencies may refer to information compiled by the California Department of Forestry and Fire Protection regarding the state’s inventory of forest land, including the Forest and Range Assessment Project and the Forest Legacy Assessment project; and forest carbon measurement methodology provided in Forest Protocols adopted by the California Air Resources Board. Would the project:
a) Convert Prime Farmland, Unique Farmland, or
Farmland of Statewide Importance (Farmland), as
shown on the maps prepared pursuant to the
Farmland Mapping and Monitoring Program of the
California Resources Agency, to non -agricultural
use?
1, 2, 5
b) Conflict with existing zoning for agricultural use, or a Williamson Act contract?
1, 2, 5
c) Conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code
section 12220(g)), timberland (as defined by Public
Resources Code section 4526), or timberland zoned
Timberland Production (as defined by Government
Code section 51104(g)?
1, 2, 5
d) Result in the loss of forest land or conversion of
forest land to non-forest uses?
1, 2, 5
e) Involve other changes in the existing environment
which, due to their location or nature, could result in conversion of Farmland to non -agricultural use or
conversion of forest land to non-forest use?
1, 2, 5

4.2.3 Agricultural and Forestry Resources Impacts
As discussed above, the proposed LED digital billboard sign and signs proposed for removal are located on properties which are designated, developed, and zoned for urban uses. The sign properties are not designated, used, or zoned for agricultural, forest, or timberland purposes. The sign properties are not part of a Williamson Act contract. The proposed LED digital billboard and signs proposed for removal are surrounded by urban development and, therefore, the project would not result in the conversion of agricultural land to non-agricultural uses or forest land to non-forest uses. For these reasons, the project would not impact agricultural and forestry resources . (No Impact)
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630 Laurelwood Road LED Digital Billboard Project December 2021

4.2.4 Conclusion
The project would not result in any significant impacts to agricultural or forest resources . (No Impact)

4.3 AIR QUALITY

4.3.1 Setting

4.3.1.1 Climate and Topography
The City of Santa Clara is located in the San Francisco Bay Area Air Basin (SFBAAB), in a portion of the Santa Clara Valley bounded by the San Francisco Bay to the north, Santa Cruz Mountains to the southwest, and the Diablo Range to the east. The surrounding terrain greatly influences winds in the valley. Prevailing winds follow the valley’s northwest-southwest axis.

4.3.1.2 Regional and Local Criteria Pollutants
Major criteria pollutants, listed in “criteria” documents by the U.S. Environmental Protection Agency ( U.S. EPA) and the California Air Resources Board (CARB) include ozone, carbon monoxide, nitrogen dioxide, sulfur dioxide, and suspended particulate matter (PM). These pollutants can have health effects such as respiratory impairment and heart/lung disease symptoms.

Violations of ambient air quality standards (AAQS) are based on air pollutant monitoring data and are judged for each air pollutant. SFBAAB attainment status for National and California AAQS can be found in Table 4.3-1 below. The SFBAAB area is currently designated as a nonattainment area for the State and Federal ozone, State and Federal particulate matter 2.5 microns in diameter (PM

2.5), and State particulate matter 10 microns in diameter (PM10). The SFBAAB is designated attainment or unclassified for all other pollutants.

Table 4.3-1
San Francisco Bay Area Air Basin Attainment Status – January 2017 Pollutant State Standards1 National Standards
Ozone (O3) Nonattainment Nonattainment2
Inhalable Particulates (PM10) Nonattainment Unclassified Fine Particulates (PM2.5) Nonattainment Nonattainment3
Carbon Monoxide (CO) Attainment Attainment
Nitrogen Dioxide (NO2) Attainment Attainment
Sulfur Dioxide (SO2) Attainment Attainment6
Lead Attainment Attainment
Notes:
1) The design value is a statistic based on the monitored concentrations that can be compared with the corresponding standard.

The standard is violated if the design value exceeds the standard . Design values are computed on a site -by-site basis. Air District design value is the highest design value at any individual monitoring site. 2) U.S. EPA lowered the national 8hour ozone standard from 0.075 to 0.070 PPM (or 70 ppb) in October 2015. 3) U.S. EPA tightened the national 24-hour PM2.5 standard from 65 to 35 µg/m3 in 2006. On January 9, 2013, U.S. EPA issued a final rule to determine that the Air District attains the 24-hour PM2.5 national standard. This U.S. EPA rule suspends key SIP requirements as long as monitoring data continues to show that the Air District attains the standard. Despite the U.S. EPA action, the Air District will continue to de designated as a non- attainment for the national 24-hour PM2.5 standard until the Air District submits a redesignation request and a mainte nance plan to U.S. EPA, and U.S. EPA approves the proposed redesignation.

Source: BAAQMD 2017 Clean Air Plan https://www.baaqmd.gov/~/media/files/planning-and-research/plans/2017-clean -air- plan/attachment-a_-proposed-final-cap-vol-1-pdf.pdf?la=en Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 25 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021

It should be noted that on January 9, 2013, the U.S. EPA issued a final rule to determine that the Bay Area has attained the 24 -hour PM2.5 National AAQS (NAAQS). Nonetheless, the Bay Area must continue to be designated as nonattainment for the Federal PM2.5 NAAQS until such time as the Bay Area Air Quality Management District (BAAQMD) submits a redesignation request and a maintenance plan to the U.S. EPA and the U.S. EPA approves the proposed redesignation.

4.3.1.3 Local Community Risks/Toxic Air Contaminants and Fine Particulate Matter In addition to criteria air pollutants, there is another group of substances found in ambient air referred to as Toxic Air Contaminants (TACs) . TACs tend to be localized and are found in relatively low concentrations; however, exposure to low concentrations of TACs over long periods can result in adverse chronic health effects. Diesel exhaust is a predominant TAC in urban air and is estimated to represent about three-quarters of the cancer risk from TACs (based on the Bay Area average).

Fine Particulate Matter (PM2.5) is a complex mixture of substances that includes elements such as carbon and metals; compounds such as nitrates, organics, and sulfates; and complex mixtures such as diesel exhaust and wood smoke. Long-term and short-term exposure to PM2.5 can cause a wide range of health effects. Common stationary sources of TACs and PM2.5 include gasoline stations, dry cleaners, and diesel backup generators. The other, more significant, common source is motor vehicles on roadways and freeways.

4.3.1.4 Sensitive Receptors
The BAAQMD defines sensitive receptors as facilities where population groups that are particularly sensitive to the effects of air pollutants (i.e., children, the elderly, and people wi th illnesses) are likely to be located. Examples include schools, hospitals, and residential areas. The nearest sensitive receptors to 630 Laurelwood Road consist of homes in a residential area approximately 2,000 feet northwest of the project site. The billboard proposed for removal at 2983 El Camino Real is located approximately 300 feet to the south of single-family homes. The nearest sensitive receptors from the San Francisco billboard removal site are mixed-use and residences located approximately 20 feet to the north. The nearest sensitive receptors from the Oakland billboard removal site are residential homes located approximately 20 feet to the east.

4.3.1.5 Applicable Plans, Policies, and Regulations
Federal, State, and Regional
Federal, State, and regional agencies regulate air quality in the SFBAAB, within which the proposed project is located. The Federal Clean Air Act and the California Clean Air Act mandate the control and reduction of certain air pollutants . Under these Acts, the U.S. EPA and CARB have established ambient air quality standards for specific “criteria” pollutants. These pollutants are carbon monoxide (CO), ozone (O
3), sulfur dioxide (SO 2), nitrogen oxides (NO X), particulate matter less than 10 microns in diameter (PM10), lead, and particulate matter less than 2.5 microns in diameter (PM2.5).

Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 26 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 The BAAQMD has permit authority over stationary sources, acts as the primary reviewing agency for environmental documents, and develops regulations that mus t be consistent with, or more stringent than, Federal and State air quality laws and regulations.

Regional Air Quality Management Districts such as the BAAQMD must prepare air quality plans specifying how State air quality standards would be met. The BAAQMD’s most recently adopted plan is the Bay Area 2017 Clean Air Plan (2017 CAP).

4.3.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
AIR QUALITY. Would the project:
a) Conflict with or obstruct implementation of the
applicable air quality plan?
1, 2, 6, 7
b) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is
non-attainment under an applicable federal or state
ambient air quality standard?
1, 2, 6
c) Expose sensitive receptors to substantial pollutant
concentrations?
1, 2, 6
d) Result in substantial emissions (such as odors or
rust) adversely affecting a substantial number of
people?
1, 2, 6

4.3.3 Air Quality Impacts

4.3.3.1 Thresholds of Significance
As discussed in CEQA Guidelines Section 15064(b), the determination of whether a project may have a significant effect on the environment calls for careful judgment on the part of the lead agency and must be based to the extent possible on scientific and factual data. The City of San José, and other jurisdictions in the SFBAAB, often utilizes the thresholds and methodology for assessing air emissions and/or health effects adopted by the BAAQMD based upon the scientific and other factual data prepared by the BAAQMD in developing those thresholds.

The determination of whether a project may have a significant effect on the environment is subject to the discretion of each lead agency, based upon substantial evidence . The City has carefully considered the thresholds prepared by the BAAQMD in June 2017 and regards these thresholds to be based on the best information available for the S an Francisco Bay Area Air Basin . Evidence supporting these thresholds has been presented in the following documents:

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630 Laurelwood Road LED Digital Billboard Project December 2021

• BAAQMD. CEQA Air Quality Guidelines. Updated May 2017. • BAAQMD. Revised Draft Options and Justification Report California Environmental Quality Act Thresholds of Significance. October 2009.
• California Air Pollution Control Officers Association. Health Risk Assessments for Proposed Land Use Projects. July 2009.
• California Environmental Protection Agency, California Air Resources Board. Air Quality and Land Use Handbook: A Community Health Perspective. 2005.

The analysis in this Initial Study is based upon the general methodologies in the most recent BAAQMD CEQA Air Quality Guidelines (dated May 2017) and numeric thresholds identified for the SFBAAB in the May 2017 BAAQMD CEQA Air Quality Guidelines, as shown in Table 4.3-

2. Table 4.3-2
Project-Level Significance Thresholds
Pollutant
Construction Operation-Related
Average Daily
Emissions
(pounds/day)
Average Daily
Emissions
(pounds/day)
Maximum Annual
Emissions (tons/year)
ROG, NOX 54 54 10
PM10 82 (exhaust) 82 15
PM2.5 54 (exhaust) 54 10
Fugitive Dust
(PM10/PM2.5)
Best Management
Practices None None
Risk and Hazards for
New Sources and
Receptors (Project) Same as Operational
Threshold
• Increased cancer risk of >10.0 in one
million
• Increased non-cancer risk of >1.0 Hazard
Index (chronic or acute)
• Ambient PM2.5 increase: > 0.3 μ/m3 [Zone
of influence: 1,000-foot radius from
property line of source or receptor]
Risk and Hazards for
New Sources and
Receptors (Cumulative) Same as Operational
Threshold
• Increased cancer risk of >100 in one
million
• Increased non-cancer risk of >10.0
Hazard Index (chronic or acute)
• Ambient PM2.5 increase: > 0.8 μ/m3 [Zone
of influence: 1,000-foot radius from
property line of source or receptor]
Note: μ/m3 = micrograms per cubic meter.

The BAAQMD CEQA Air Quality Guidelines (Air Quality Guidelines) recommend that projects be evaluated for community risk when they are located within 1,000 feet of freeways, high traffic volume roadways (10,000 average annual daily trips or more), and/or stationary permitted sources of toxic air contaminants (TACs). The project site is adjacent to US 101, an eight-lane freeway in the vicinity of the project site.

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.3.3.2 Operational Air Quality Impacts
Consistency with the Clean Air Plan
The 2017 CAP is the currently applicable Clean Air Plan for the SFBAAB. The 2017 CAP addresses air quality impacts with respect to obtaining ambient air quality standards, reducing exposure of sensitive receptors to TACs, and reducing greenhouse gas emissions (GH Gs). Since the proposed project does not involve population or employment growth, determining consistency with the 2017 CAP involves assessing whether applicable control measures contained in the 2017 CAP are implemented . The control measures are organized into nine categories: Stationary Sources, Transportation, Energy, Buildings, A griculture, Natural and Working Lands, W aste Management, Water, and Super-GHG Pollutants. The control measures are geared towards traditional land uses (e.g., residential, commercial, industrial uses) and buildings. The 2017 CAP control measures are not applicable to signs. The proposed project would not, therefore, obstruct implementation of the 2017 CAP. (No Impact)
Regional and Local Air Quality Impacts
Most of a typical project’s operational air pollutant emissions are generated from vehicles traveling to and from a site . The operation of the proposed sign would include vehicle trips with minimal and irregular maintenance activities, occurring only as needed (less than once per month and likely only one vehicle).

The BAAQMD has also developed screening criteria whereby an agency can quickly determine whether a given development project has the potential to exceed adopted pollution thresholds. If all of the screening criteria are met by a proposed project, then the lead agency or applicant would not need to perform a detailed air quality assessment of their project’s air pollutant emissions.

Although the screening criteria do not include a category for billboards, a comparison to the land uses in that screening table can be used to inform the operational analysis. For instance, the BAAQMD has determined that, to violate operational emissions criteria, a use more intense than a 451- unit apartment building would have to be constructed. At the operational phase, the proposed project consists of a new digital billboard which, as identified above, would require minimal and irregular maintenance activities that would occur only as needed (less than once per month and likely only one vehicle). Operation of the of billboard would entail significantly less activity than operation of a 451-unit apartment building.

The direct air pollutant emissions associated with vehicle trips from operation of the proposed sign would result in air pollution emissions below the criteria air pollutant significance thresholds for an individual project identified by the BAAQMD. (Less Than Significant Impact)

4.3.3.3 Construction-Related Quality Impacts
Installation of the LED digital billboard would require minor excavation for construction of the billboard foundation which would take approximately five to seven days. Removal of the t wo existing billboard facings would require minimal construction and would take approximately two to four days.

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630 Laurelwood Road LED Digital Billboard Project December 2021 Construction-related pollution is not anticipated to be significant. For example, the BAAQMD has determined that in formulating screening criteria that construction projects of 240 apartment units or less do not require in -depth air quality review, and the minimal sign construction and removal activities associated with the project, lasting a maximum of two weeks, are much less intense than a 240- unit apartment project. Furthermore, with respect to the site of the proposed new digital display, the nearest sensitive receptors are located 2,000 feet away, which is outside the BAAQMD's 1,000-foot zone of influence.

Wind blowing over exposed earth during foundation construction and removal of existing billboard structures would emit dust and exhaust that would temporarily affect local and regional air quality. Construction activities are also a source of organic gas emissions. Although the project requires only minimum construction activities and construction is unlikely to result in exceedance of PM

2.5 and PM 10 exhaust and fugitive dust thresholds, it is conservatively determined that construction dust could temporarily affect local air quality in the project area which is less than half a mile from sensitive receptors.

Impact AIR-1 Foundation construc tion and billboard removal activities could expose sensitive receptors to short-term air quality impacts associated with dust and exhaust generation. (Significant Impact)
Mitigation Measure: The following mitigation measure shall be implemented by the project to minimize dust during construction:

MM AIR-1.1 The BAAQMD has prepared a list of feasible construction dust control measures that can reduce construction impacts to a level that is less than significant. The following construction practices applicable to the project shall be implemented during construction of the proposed project:
• All exposed surfaces (e.g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day.
• All haul trucks transporting soil, sand, or other loose material off-site shall be covered.
• All visible mud or dirt track -out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited.
• All vehicle speeds on unpaved roads shall be limited to 15 mph. • All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible after grading to minimize dirt and soil exposure. Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used.
• Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to 5 minutes (as Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 30 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations [CCR]). Clear signage shall be provided for construction workers at all access points. • All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified mechanic and determined to be running in proper condition prior to operation.
• Post a publicly visible sign with the telephone number and person to contact at the Lead Agency regarding dust complaints. This person shall respond and take corrective action within 48 hours. The Air District’s phone number shall also be visible to ensure compliance with applicable regulations.

Health risks from TACs are a function of both concentration and duration of exposure. Typically, if heavy equipment use is less than six months, then the associated health risk is considered less than significant. Removal of two billboard facings and construction of one digital LED billboard would take no more than two weeks all together, and would not entail construction diesel engines operating for any significant amount of time. For example, hand tools and small crane rigs would be used to remove the billboard faces. Meanwhile, the majority of the construction work at the proposed sign location is located about 2,000 feet from the closest receptor, which is well outside the BAAQMD's zone of influence for health risk impacts. With implementation of the identified mitigation measure above, construction activities associated wi th the project would be minimal and would not result in the exposure for sensitive receptors to significant amounts of TACs during construction. (Less Than Significant Impact with Mitigation)

4.3.3.4 Odors
The project would not be a source of odor. (No Impact)

4.3.4 Conclusion
The project would reduce the number of billboards in the City and would, therefore, also reduce the number of vehicle trips required to upkeep and maintenance the billboards in the City. The project would not violate an air quality plan, violate any air quality standards, or result in a cumulatively considerable net increase of any criteria pollutant. (Less Than Significant Impact) Implementation of the above -described mitigation measure would further reduce short -term construction-related air quality impacts . The project would not expose sensitive receptors to substantial pollutant concentrations. (Less Than Significant Impact with Mitigation)

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.4 BIOLOGICAL RESOURCES

4.4.1 Setting
The proposed billboard site on Laurelwood Road and the billboard removal sites are located in developed urban habitat in the City of Santa Clara . There are no waterways, wetlands, or other sensitive habitats located adjacent to 630 Laurelwood Road or to any of the billboard removal sites. The nearest waterways are the Guadalupe River located approximately 0. 5 mile east of the project site and San Tomas Aquino Creek located approximately 1.25 miles west of the site. The proposed billboard site and billboard removal sites are surrounded by industrial, commercial, or residential development, which is mostly covered with pavement and buildings.

Vegetation in the vicinity of the proposed billboard site and the billboard removal sites consists of urban landscaping, including turfgrass, shrubs, and trees along building frontages . Habitats in developed areas of Santa Clara, such as the project site, are extremely low in species diversity and include predominantly adapted birds and animals such as house sparrow, mourning dove, fox squirrel, and domestic cats.

Rare, threatened, and endangered sensitive plants, animals and natural communities are not expected or likely to occur on the proposed billboard site or on any of the billboard removal sites.

This conclusion is based upon the fact that the sites do not contain suitable habitat (e.g., salt marsh, wetland, riparian or serpentine soils) for any of these species.

4.4.1.1 Conservation Plans
The project site is not located within an adopte d Habitat Conservation Plan (HCP), Natural Community Conservation Plan (NCCP) or other approved local, regional, or State habitat conservation plan.

4.4.1.2 Trees on the Project Site
There are several landscape trees adjacent the southern edge of project site along US 101. There are no Heritage Trees on or adjacent to the project area. 11 No trees are proposed for removal as
part of the proposed project.

11 City of Santa Clara. City of Santa Clara 2010-2035 General Plan. Appendix 8.10 Heritage Tree Inventory.

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.4.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
BIOLOGICAL RESOURCES. Would the project:
a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special- status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish
and Wildlife Service?
1, 2
b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, or regulations or by the
California Department of Fish and Game or U.S. Fish
and Wildlife Service?
1, 2
c) Have a substantial adverse effect on state or federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal filling, hydrological interruption, or other means?
1, 2
d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with
established native resident or migratory wildlife
corridors, or impede the use of native wildlife nursery sites?
1, 2
e) Conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance?
1, 2, 8
f) Conflict with the provisions of an adopted Habitat
Conservation Plan, Natural Community Conservation
Plan, or other approved local, regional, or state habitat conservation plan?
1, 2

4.4.3 Biological Resources Impacts

4.4.3.1 Special-Status Species and Sensitive Habitats
Natural or sensitive habitats are not present at either the proposed billboard location or the two billboard removal sites. All sites are in urban locations, and the site of the proposed new sign consists of a parking lot with a dirt/gravel apron. As a r esult, no impacts to natural plant communities, sensitive habitats, or habitats used by special status species would occur as a result of the proposed project. (No Impact)
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630 Laurelwood Road LED Digital Billboard Project December 2021

4.4.3.2 Trees
Tree removal would not be required to install the proposed billboard at 630 Laurelwood Road.

Mature landscaping trees are present and directly adjacent to the proposed project site, between the proposed billboard location and US 101. The proposed project construction would not impact existing trees and would retain all trees on site.

Mature landscaping trees are present and directly adjacent to the billboard proposed for removal at 2629 San Bruno Avenue or 4580 MacArthur Boulevard and at 2983 El Camino Real. Billboard removal would not impact existing trees and would retain all trees on site.

Therefore, the proposed project would not conflict with any local policies or ordinances protecting biological resources, including trees. (No Impact)

4.4.3.3 Potential Impacts to Nesting Birds
The mature landscaping trees near the project site at 630 Laurelwood and billboards proposed for removal at 2983 El Camino Real and 2629 San Bruno Avenue or 4580 MacArthur Boulevard provide potential nesting habitat for tree -nesting migratory birds that utilize urban settings.

Migratory birds are protected under the Migratory Bird Treaty Act and the California Fish and Game Code Sections 3503, 3503.5, and 2800. Migratory birds utilize mature trees for nesting and foraging habitat. Although in a highly urban setting, the proposed project may result in loss of fertile eggs or nestlings, or lead to nest abandonment. The California Department of Fish and Wildlife (CDFW) defines “taking” as causing abandonment and/or loss of reproductive efforts through disturbance.

Impact BIO-1: Although unlikely at this location, construction or demolition activities associated with the proposed project at 630 Laurelwood, 2983 El Camino Real, 2629 San Bruno Avenue, or 4580 MacArthur Boulevard could result in the loss of fertile eggs of nesting migratory birds, or nest abandonment. (Significant Impact)
Mitigation Measures: The following mitigation measures shall be implemented by the project to avoid abandonment of protected migratory bird nests:

MM BIO-1.1: Construction and demolition activities shall be scheduled to avoid the nesting season to the extent feasible. The nesting season for most bir ds, including most raptors in the San Francisco Bay area, extends from February 1 through August 31.

MM BIO-1.2: If it is not possible to schedule demolition between September and January, pre-construction surveys for nesting birds shall be completed by a qualified ornithologist to ensure that no nests will be disturbed during project implementation. This survey shall be completed no more than 14 days prior to the initiation of construction activities during the early part of the breeding season (February 1 through April 30) and no more than 30 days prior to the initiation of these activities during the late part of the breeding season (May 1 through August 31). During this survey, the Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 34 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 ornithologist will inspect all trees and other possible nesting habita ts immediately adjacent to the construction areas for nests. If an active nest is found sufficiently close to work areas to be disturbed by construction, the ornithologist, in consultation with CDFW, will determine the extent of a construction -free buffer zone to be established around the nest to ensure that migratory bird nests will not be disturbed during project construction.

With implementation of the identified measures above , the project would result in a less than significant impact on migratory birds. (Less Than Significant Impact with Mitigation)

4.4.4 Conclusion
The proposed project site and billboard facings removal sites are located in developed urban habitats. With implementation of the identified mitigation measures, the project would result in a less than significant impact on biological resources. (Less Than Significant Impact with Mitigation)

4.5 CULTURAL RESOURCES

4.5.1 Setting

4.5.1.1 Buried Archaeological Resources
Archaeological deposits are typically found near creeks and other waterways. Archaeological resources found in Santa Clara also include the Santa Clara Mission, Native American burial grounds, and the Berryessa Adobe area.

There are no water sources located adjacent to the 630 Laurelwood Road project site. The nearest waterways are the Guadalupe River located approximately 0.5 mile east of the project site and San Tomas Aquino Creek located approximately 1.25 miles west of the site . None of the billboard removal sites are located within 500 feet of a creek or waterway.

4.5.1.2 Architecturally or Historically Significant Structures There are no designated architecturally or historically significant resources located on or adjacent to the proposed billboard site or the two billboard facings removal sites. 12 12 City of Santa Clara. City of Santa Clara 2010-2035 General Plan. Appendix 8.9 Historic Preservation and Resource Inventory.

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.5.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
CULTURAL RESOURCES. Would the project:
a) Cause a substantial adverse change in the significance of a historical resource pursuant to 15064.5?
1, 2
b) Cause a substantial adverse change in the significance of an archaeological resource pursuant to 15064.5?
1, 2
c) Disturb any human remains, including those interred
outside of formal cemeteries?
1, 2

4.5.3 Cultural Resources Impacts

4.5.3.1 Proposed Billboard Removals
The two existing billboard facings proposed for removal would have their facings removed from the above-grade portion of the billboard structures. In the event that historic or prehistoric cultural resources are present in the ground beneath the existing billboards, the below -surface archaeological resources would not be disturbed as part of the project. (No Impact)

4.5.3.2 Proposed LED Digital Billboard
Construction of the billboard structure at 630 Laurelwood Road would require boring a hole for the foundation of the billboard. The foundation would have a diameter of approximately five (5) feet and would extend to a depth of approximately 57 feet below the ground surface . The site is currently paved and has been developed for industrial uses.

Per information in the City’s Genera l Plan, the Laurelwood Road site is not located in an area of the City with known archaeological resources or within 500 feet of a creek or waterway. Based on the absence of recorded buried cultural resources in the surrounding area, the historically disturbed nature of the proposed billboard site, and the limited area of excavation, the likelihood to encounter archaeological resources during construction of the billboard foundation is minimal.

Impact CUL-1: Although unlikely, cultural resources could be uncovered during construction of the foundation for the proposed project. (Significant Impact)
Mitigation Measure: The following mitigation measure shall be implemented by the project to reduce impacts to cultural resources to less than a significant level:

MM CUL-1.1: If historic/prehistoric artifacts or human remains are discovered during ground disturbing activities, the following measures will be implemented:
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Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 36 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 • In compliance with State law (Section 7050.5 of the Health and Safety Code and Section 5097.94 of the Public Resources Code), in the event that historical artifacts are found, all work within 50 feet of the find will stop and a qualified professional archaeologist will examine the find. If the find is determined to be significant, treatment recommendations will be developed and implemented before earthmoving or construction activities can recommence within the designated resource area.
• In compliance with State law (Section 7050.5 of the Health and Safety Code and Section 5097.94 of the Public Resources Code), in the event that human remains are encountered during grading and construction, all work within 50 feet of the find will stop and the Santa Clara County Coroner’s office will be notified. If the remains are determined to be Native American, the Coroner will notify the Native American Heritage Commission to identify the “Most Likely Descendant” (MLD). The City, in consultation with the MLD, will then develop and implement a plan for treatment, study and reinterment of the remains. (Less Than Significant Impact with Mitigation)

4.5.4 Conclusion
There are no known historic or archaeological resources in the vicinity of the project sites that would be affected by the project. With implementation of the mitigation measure described above, the proposed project w ould not result in significant impacts to cultural resources . (Less Than Significant Impact with Mitigation)

4.6 ENERGY

4.6.1 Setting
The proposed billboard site on Laurelwood Road and the billboard removal sites are located in developed areas in the City of Santa Clara and San Francisco or Oakland . Power is provided through Silicon Valley Power (SVP), a municipal electric utility department of the City. The Santa Clara 2010-2035 General Plan includes policies that address sustainability goals related to efficient use of energy and alternative power. Electricity is provided from various sources, including natural gas, wind and hydroelectric generation resources in California and other western states .

SVP electricity supplies have been coal -free since 2018. In 2018, more than 44% percent of the electricity provided by SVP was from carbon-free renewable resources. 13 Digital billboards are comprised of LEDs, power supplies, cooling systems, lighting controls, and a computer. LEDs represent the largest portion of the billboard’s energy consumption, particularly during peak demand times when ambient lighting from sunlight is the brightest .14 The annual

13 Silicon Valley Power. Strategic Plan 2018. 2018
https://www.siliconvalleypower.com/home/showpublisheddocument/62267/636795933245570000. 14 Energy Solutions. Digital Billboard Energy Use in California. 2014. https://www.etcc- ca.com/sites/default/files/reports/et14sdg8011_digitalbillboardreport_2014-7.pdf.

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630 Laurelwood Road LED Digital Billboard Project December 2021 electricity use is projected to be 26,400 kilowatt-hour (kWh), or a daily average of approximately 72 kWh.

The maximum ambient light output level of 0.3 -foot candles at 250 feet, as recommended by the OAAA, would operate at one -sixth of the maximum brightness level for LED billboards, as set forth by California state law, and would result in additional efficient energy consumption . LED digital billboards (programmable electronic signs) are subject to energy efficiency requirements under Title 24 of the California Code of Regulations and the proposed project woul d meet the energy efficiency requirements.

4.6.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
ENERGY. Would the project:
a) Result in a potentially significant environmental
impact due to wasteful, inefficient, or unnecessary
consumption of energy, or wasteful use of energy
resources, during project construction or operation?
1 b) Conflict with or obstruct a state or local plan for renewable energy or energy efficiency?
1, 2

4.6.3 Energy Impacts

4.6.3.1 Proposed Billboard Removals
Removal of the two existing billboard facings would not generate a significant demand for energy.

Energy usage for removal stems from materials, waste, and transportation. The removal of two billboard fac ings would generate some waste materials that would be reused by the project applicant or delivered to a recycling facility and/or disposed of at landfills that accept demolition waste from contractors in compliance with Federal, State, and local regulations . (Less Than Significant Impact)

4.6.3.2 Proposed LED Digital Billboard
During construction, the proposed project would result in energy consumption through the combustion of fossil fuels in construction vehicles, worker commute vehicles, and construction equipment, and the use of electricity for temporary buildings, lighting, and other sources. No natural gas would be utilized as part of construction. Fossil fuels used for construction vehicles and other energy- consuming equipment would be used during demolition, grading, paving, and building construction activities. The types of equipment could include gasoline - and diesel - powered construction and transportation equipment, including trucks, bulldozers, frontend loaders, forklifts, and cranes. Other equipment could include electrically driven equipment such as pumps and other tools.
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Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 38 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 Based on the applicant's experience in the construction of similar projects, construction -related worker vehicle trips would consume no more than 201 gallons of diesel and gasoline, combined, and construction -related equipment would consume no more than 1,342 gallons of diesel and gasoline, combined, during project construction.

Limitations on idling of vehicles and equipment and requirements that equipment be properly maintained would result in fuel savings. California Code of Regulations Title 13, Sections 2449(d)(3) and 2485 limit idling from both on- road and off-road diesel-powered equipment and are enforced by the CARB. In addition, given the cost of fuel, contractors , and owners have a strong financial incentive to avoid wasteful, inefficient, and unnecessary consumption of energy during construction.

Because of the temporary nature of construction and the financial incentives for developers and contractors to implement energy-efficient practices, project construction activities would not result in wasteful, inefficient, and unnecessary consumption of energy. Therefore, the construction - related impact related to fuel and electricity consumption would be less than significant.

The proposed billboard would connect to existing electrical lines that serve existing development at the site. The project would be subject to all applicable Federal, State, and local building regulations sources. Title 24 of the California Code of Regulations limits energy use for exterior signage in California. Energy efficiency requirements in the California Energy Code (Title 24) as well as dimming requirements for programmable (LED) billboards in the Outdoor Advertising Act would limit the energy demand for the display face and new off-site electrical infrastructure is not needed to serve the project site. Moreover, the electronic billboard would not consume natural gas and would rely upon renewable energy sources consistent with California law. For instance, consistent with SB 100 (2018), Silicon Valley Power, the City’s electric utility, has committed to only procuring new energy sources that are 50% renewable by 2026, 60% renewable by 2030, and greenhouse gas free by 2045. The proposed project would receive electricity from SVP, which is achieving the State requirements for greenhouse gas reductions.

The installation of a billboard at 630 Laurelwood Road would not exceed the capacity of existing power utility systems or require the construction of new facilities, the result of which could have adverse environmental effects. (Less Than Significant Impact)

4.6.4 Conclusion
The project w ould not enc ourage activities that use large amounts of energy or use energy resources in a wasteful manner, and would be constructed pursuant to current electrical codes subject to review by the City of Santa Clara. (Less Than Significant Impact)

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.7 GEOLOGY AND SOILS

4.7.1 Setting

4.7.1.1 Geology and Soils
The project area is located in the Santa Clara Valley, a relatively flat alluvial basin, bounded by the Santa Cruz Mountains to the southwest and west, the Diablo Mountain Range to the east, and the San Francisco Bay to the north . The soil is made up of bedrock overlaid with marine and terrestrial sedimentary rocks of Tertiary and Quaternary age materials.

There are no unique geologic features on or adjacent to the project site. Due to the flat topography of the project sites, the potential for erosion or landslide on or adjacent to any of the sites is low.

4.7.1.2 Seismicity
The project area is located within the seismically active San Francisco Bay Area. The significant earthquakes that occur in the Bay Area are generally associated with crustal movement along one of the three well- defined, active fault zones. The three major faults in the region are the San Andreas Fault, the Calaveras Fault, and the Haywar d Fault which are located approximately 11 miles west, 10 miles east, and six miles north of the of the project area, respectively . The project sites are not located within a fault rupture zone. 15 16 Faults in the region are, however, capable of generating earthquakes of magnitude 7.0 or higher and strong to very strong ground shaking would be expected to occur at the project site during a major earthquake on one of the nearby faults. The site is not located within an Alquist-Priolo Earthquake Fault Zone.17 To evaluate ground shaking conditions for the proposed structure, soil characteristics were determined using US Geological Survey soil classifications . The soils on the Laurelwood Road property are Site Soil Classification D – “Stiff Soils.”

4.7.1.3 Regulatory Setting
Local and State Design Regulations
Section 18.80.090 of the City’s Sign Code requires that signs and sign structures be designed and constructed to resist wind and seismic forces as specified in the latest edition of the Uniform Building Code as adopted by the City. All bracing systems shall be designed and constructed to transfer lateral forces to the foundations.

15 Santa Clara County, Santa Clara County Geologic Hazard Zones: Fault Rupture Hazard Zones, Map 11. https://www.sccgov.org/sites/dpd/DocsForms/Documents/GEO_GeohazardATLAS.pdf. Accessed May 4, 2021 16 California Department of Conservation, California Earthquake Hazards Zone Application (“EQ Zapp”). https://maps.conservation.ca.gov/cgs/EQZApp/app/. Accessed May 4, 2021. 17 Terracon, Geotechnical Engineering Report for Terracon Project No. ND205064 (Sept. 23, 2020).

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.7.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
GEOLOGY AND SOILS. Would the project:
a) Directly or indirectly cause potential substantial
adverse effects, including the risk of loss, injury, or death involving:

i) Rupture of a known earthquake fault, as delineated
on the most recent Alquist -
Priolo Earthquake
Fault Zoning Map issued by the State Geologist
for the area or based on other substantial evidence
of a known fault? Refer to Division of Mines and
Geology Special Publication 42.
1, 2, 9
ii) Strong seismic ground shaking? 1, 2, 9
iii) Seismic-related ground failure, including
liquefaction?
1, 2, 9
iv) Landslides? 1, 2, 9
b) Result in substantial soil erosion or the loss of topsoil? 1, 2, 9 c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project,
and potentially result in on- or off-site landslide, lateral spreading, subsidence, liquefaction or collapse?
1, 2, 9
d) Be located on expansive soil, as defined in Section
1803.5.3 of the California Building Code ( 2019),
creating substantial direct or indirect risks to life or property?
1, 2, 9
e) Have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal
systems where sewers are not available for the disposal of wastewater?
1 f) Directly or indirectly destroy a unique paleontological resource or site or unique geologic feature?
1, 2

4.7.3 Geological Impacts

4.7.3.1 Proposed Billboard Removals
The two existing billboard facings proposed for removal would have their facings removed from the structure and have their poles cut at the ground. Only the above-ground portion of the billboard □ □ □ ~
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630 Laurelwood Road LED Digital Billboard Project December 2021 structures would be removed, with below surface foundations remaining. Billboard facings removal would not result in new geology, soils, or seismicity hazards. (No Impact)

4.7.3.2 Proposed LED Digital Billboard
The project site is not located in an Alquist-Priolo Earthquake Fault Zone. According to the City's General Plan, the risk of surface fault rupture is considered low. 18 Because the project site is located within a seismically active region, strong shaking would be expected during the lifetime of the proposed project, which could damage future improvements to the site and expose people to injury. To ensure the billboard is constructed safely and to avoid or minimize potential damage from seismic shaking, construction and design would be undertaken using standard engineering and seismic safety design techniques in accordance with the 2019 California Building Code (CBC). Therefore, the impact related to potential rupture of a known earthquake fault and seismic ground shaking would be less than significant. (Less Than Significant Impact) The City is located almost entirely within a liquefaction zone. 19 The project site is located in an
area designated by the United States Geological Survey as having moderate susceptibility to liquefaction.20 A liquefaction hazard evaluation was prepared by Terracon to determine the potential for liquefaction induced settlement. The cohesive soils at the site behave more "clay - like" and have a low potential for cyclic softening/liquefaction. Due to the cohesive nature and thickness of non-liquefiable soils across the surface of the site, the probability for liquefaction to manifest at the surface is low. The site is an urban environment with substantial development having occurred on the site itself and adjacent parcels. Additionally, the project would not construct structures intended for human occupancy. With adherence to the 2019 CBC, impacts related to seismic -related ground failure, including liquefaction, would be less than significant. (Less Than Significant Impact)
The project site and surrounding areas are flat, basin areas and there are no waterways in the vicinity of the project area . The project would not, therefore, be exposed to landslide related hazards and erosion hazards are relatively low. (Less Than Significant Impact) Construction of the proposed project would not result in substantial soil erosion or loss of topsoil.

The project's earth distur bing activities consist of drilling a hole (5 feet in diameter and approximately 57 feet deep) for the foundation of the proposed billboard. (Less Than Significant Impact)
Soils on the project site are characterized as medium stiff to stiff fat clay. While there is a potential for clay soils to be expansive, with adherence to the 2019 CBC, which includes standards to address expansive soils conditions, impacts associated with expansive soils would be less than significant. (Less Than Significant Impact)

18 City of Santa Clara, City of Santa Clara General Plan 2010-2035. 2010. 19 City of Santa Clara, City of Santa Clara General Plan 2010-2035. 2010. 20 Terracon, Geotechnical Engineering Report for Terracon Project No. ND205064 (Sept. 23, 2020).

Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 42 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 With respect to the potential for lateral spreading, the site and surrounding area is relatively level.

Given the relative flatness of the local topography and distance to any open faces, the potential for lateral spreading to affect the project site is low.21 (Less Than Significant Impact) The proposed billboard has been designed and will be constructed in accordance with standard engineering safety techniques and in conformance with the 2019 CBC, which contains the regulations that govern the construction of structures in California. Adherence to the 2019 CBC will ensure the proposed billboard structure will avoid hazards related to soil conditions on the site and will resist minor earthquakes without damage, and major earthquakes without collapse. (Less Than Significant Impact)
Per information in the City’s General Plan, the Laurelwood Road site is not located in an area of the City with known archaeological resources or within 500 feet of a creek or waterway. Based on the historically disturbed nature of the proposed billboard site, and the limited area of excavation, the likelihood to encounter paleontological resources during construction of the billboard foundation is minimal. (Less Than Significant Impact)

4.7.4 Conclusion
Construction of the proposed billboard in conformance with the 2019 CBC will minimize and avoid significant impacts associated with geologic or seismic conditions. (Less Than Significant Impact)

4.8 GREENHOUSE GAS EMISSIONS

4.8.1 Setting

4.8.1.1 Background Information
Unlike emissions of criteria and toxic air pollutants, which have local or regional impacts, emissions of Greenhouse Gases (GHGs) have a broader, global impact . Global warming associated with the “greenhouse effect” is a process whereby GHGs accumulating in the atmosphere contribute to an increase in the temperature of the earth’s atmosphere. The principal GHGs contributing to global warming and associated climate change are carbon dioxide (CO 2), methane (CH 4), nitrous oxide (N 2O), and fluorinated compounds . Emissions of GHGs contributing to global climate change are attributable in large part to human activities associated with the transportation, industrial/manufacturing, utility, residential, commercial, and agricultural sectors.

4.8.1.2 Existing Conditions
Proposed Billboard Removals
GHG emissions are generated by electricity usage for nighttime illumination and limited trips to and from the two existing billboard sites for maintenance and manual installation of new billboard messages.

21 Terracon, Geotechnical Engineering Report for Terracon Project No. ND205064 (Sept. 23, 2020).

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630 Laurelwood Road LED Digital Billboard Project December 2021 Proposed LED Digital Billboard
The project site is current developed with a light industrial business (i.e., self-storage units). GHG emissions are generated by daily traffic trips of employees, clients, and for deliveries and water and electricity usage.

4.8.2 Regulatory Background

4.8.2.1 State of California
State of California Executive Order S-3-05
& Executive Order B-30-15
In June 2005, Governor Schwarzenegger issued Executive Order S-3-05, which identified CalEPA as the lead coordinating State agency for establishing GHG emission reduction targets in California. A “Climate Action Team,” a multi -agency group was set up to implement Executive Order S-3-05. Under this order, the State plans to reduce GHG emissions to 80 percent below 1990 levels by 2050.

Subsequently, on April 29, 2015, Governor Edmund G. Brown Jr. issued Executive Order B -30- 15, setting a new interim statewide greenhouse gas emission reduction target. The purpose of establishing the interim target is to ensure California meets its previously established target of reducing greenhouse gas emissions to 80 percent below 1990 levels by 2050, as set forth in Executive Order S-3-05 in 2005. Under Executive Order B-30-15, the interim target is to reduce greenhouse gas emissions to 40 percent below 1990 levels by 2030. The California Air Resources Board is currently updating the Climate Change Scoping Plan (see below) to provide a framework for achieving this new 2030 target. Executive Order B-30-15 also calls for the California Natural Resources Agency to update the State of California’s climate adaption strategy, Safeguarding California, every three years and be responsible fo r ensuring that the provisions in the State’s climate adaption strategy are fully implemented.

Assembly Bill (AB) 32 – The California Global Warming Solutions Act of 2006 California Assembly Bill (AB) 32, the California Global Warming Solutions Act, was signed into law in September 2006. With the passage of AB 32, the State of California made a commitment to reduce GHG emissions to 1990 levels by 2020, which represents about a 30 percent decrease over then-current levels (as of 2006). CARB’s Discrete Early Actions include maximizing energy efficient building and appliance standards, pursuing additional efficiency efforts, including new technologies and new policy and implementation mechanisms, and pursuing comparable investment in energy efficiency by all retail providers of electricity in California (including both investor-owned and publicly-owned utilities). In December 2008, CARB approved the Climate Change Scoping Plan, which proposes a comprehensive set of actions designed to reduce California’s dependence on oil, diversify energy sources, save energy, and enhance public health, among other goals.

In November 2017, CARB adopted an updated Scoping Plan document. The 2017 update further defines climate change priorities in California to me et 2030 greenhouse gas emissions by 2030 and builds upon efforts already underway to reduce greenhouse gases, criteria pollutants, and toxic Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 44 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 air contaminants in California.22 The 2017 update highlights California’s progress toward meeting the 2020 greenhouse gas emission reduction goals defined in the 2008 Scoping Plan and evaluate how to align the State’s longer -term greenhouse gas reduction strategies with other State policy priorities such as for water, waste, natural resources, agriculture, clean energy, transportation, and land use.

4.8.2.2 2017 Bay Area Clean Air Plan
The 2017 CAP is a multi -pollutant plan that addresses GHG emissions along with other air emissions in the San Francisco Bay Area Air Basin . One of the key objectives in the 2017 CAP is climate protection . The 2017 CAP includes emission control measures in nine categories:

Stationary Sources, Transportation, Energy, Buildings, Agriculture, Natural and Working Lands, Waste Management, Water, and Super -GHG Pollutants. Consistency of a project with current control measures is determined by its consistency with the 2017 CAP. The current 2017 CAP also includes performance objectives, consistent with the state’s climate protection goals under AB 32 and SB 375, designed to reduce emissions of GHGs to 1990 levels by 2020 and 40 percent below 1990 levels by 2035.

4.8.2.3 CEQA Air Quality Guidelines
The BAAQMD CEQA Air Quality Guidelines are intended to serve as a guide for those who prepare or evaluate air quality impact analyses for projects and plans in the San Francisco Bay Area. The City of Santa Clara and other jurisdictions in the San Francisco Bay Area Air Basin utilize the thresholds and methodology for assessing GHG impacts developed by the BAAQMD within the CEQA Air Quality Guidelin es. The guidelines include information on legal requirements, BAAQMD rules, methods of analyzing impacts, and recommended mitigation measures.

4.8.2.4 City of Santa Clara General Plan
The Santa Clara 2010 -2035 General Plan includes policies that address the reduction of GHG emissions during the planning horizon of the General Plan. Goals and policies that address sustainability (see Appendix 8.13: Sustainability Goals and Policies Matrix in the General Plan) are aimed at reducing the City’s contribution to GHG emissions . The City’s General Plan also includes a comprehensive GHG emissions reduction strategy.

Climate Action Plan
The City of Santa Clara has a comprehensive GHG emissions reduction strategy (Climate Action Plan or CAP) to achieve its fair share of statewide emissions reductions for the 2020 timeframe consistent with AB 32, the Global Warming Solutions Act. The CAP was adopted on December 3, 2013. The City of Santa Clara CAP specifies the strategies and measures to be taken for a number of focus areas (coal -free and large renewables, energy efficiency, water conservation, transportation and land use, waste reduction, etc.) citywide to achieve the overall emission

22 California Air Resources Board. 2017 Scoping Plan Documents. https://ww2.arb.ca.gov/our-work/programs/ab-32-climate- change-scoping-plan/2017-scoping-plan-documents
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630 Laurelwood Road LED Digital Billboard Project December 2021 reduction target, and includes an adaptive management process that can incorporate new technology and respond when goals are not being met.

A key reduction measure that is being undertaken by the City of Santa Clara under the CAP is in the Coal-Free and Large Renewables focus area. The City of Santa Clara operates Silicon Valley Power (SVP), a publicly owned utility that provides electricity for the community of Santa Clara, including the project site . Since nearly half (48 percent) of Santa Clara’s GHG emissions result from electricity use, removing GHG-intensive sources of electricity generation (such as coal) is a major focus area in the CAP for achieving the City’s GHG reduction goals. This measure is being undertaken by Silicon Valley Power.

CEQA clearance for all discretionary development proposals is required to address the consistency of individual projects with reduction measures in the CAP and goals and policies in the General Plan designed to reduce GHG emissions. Compliance with appropriate measures in the CAP would ensure an individual project’s consistency with an adopted greenhouse gas reduction plan.

However, the City’s CAP was designed to achieve the State’s 2020 target for GHG emissions levels. Because the project would be completed in the post-2020 timeframe, compliance with the CAP is not, by itself, determinative as to whether the project would have a significant impact on GHG emissions.

4.8.3 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
GREENHOUSE GAS EMISSIONS. Would the project:
a) Generate greenhouse gas emissions, either directly or indirectly, that may have a significant impact on the
environment?
1, 10
b) Conflict with an applicable plan, policy, or regulation adopted for the purpose of reducing the emissions of
greenhouse gases?
1, 10, 11

4.8.4 Greenhouse Gas Emissions Impacts
Greenhouse gas emissions worldwide contribute, on a cumulative basis, to the significant adverse environmental impacts of global climate change . No single land use project could generate sufficient GHG emissions on its own to noticeably change the global average temperature. The combination of GHG emissions from past, present, and future projects in Santa Clara, the entire state of California, and across the nation and around the world, contribute cumulatively to the phenomenon of global climate change and its associated environmental impacts.

Per the CEQA Guidelines Section 15064 (b), a Lead Agency may analyze and mitigate significant GHG emissions in a plan for the reduction of GHG emissions that has been adopted in a public process following environmental review. The City of Santa Clara adopted its CAP (a GHG □ □ [8J □
□ □ [8J □
Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 46 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 reduction strategy) in 2013 which is in conformance with its most recent General Plan Update .

The City of Santa Clara is updating its current CAP to integrate new State requirements and to inventory GHG emissions . The City’s projected emissions and the CAP are consistent with measures necessary to meet statewide 2020 goals established by AB 32 and addressed in the Climate Change Scoping Plan.

The BAAQMD adopted GHG emissions thresholds of significance to assist in the review of projects under CEQA. These thresholds were designed to establish the level at which BAAQMD has determined that GHG emissions would cause significant environmental impacts. The GHG emissions thresholds identified by BAAQMD are 1,100 metric tons (MT) of CO2e per year or 4.6 MT CO2e per service population per year.

CARB has completed a Scoping Plan to achieve SB 32 GHG reduction targets, which will be utilized by BAAQMD to establish the 2030 GHG threshold. The BAAQMD has yet to publish a quantified GHG threshold for 2030. An adjusted bright -line threshold of 660 MT CO 2e/year,
which is 40 percent below the BAAQMD 2020 bright -line threshold of 1,100 MT CO 2e, is used in this Initial Study.

4.8.4.1 Proposed Billboard and Removal of Existing Billboards Projects result in GHG emissions during construction and operation (e.g., mobile emissions, emissions from generation of electricity for op erations, emissions of from the manufacturing and transport of building materials).

With regard to construction, estimates from previous sign construction projects have been estimated to generate 14.2 metric tons of carbon dioxide equivalent. This amount is de minimis compared to the analogous BAAQMD threshold of 660 MT CO 2e per year.

LED digital billboards (programmable electronic signs) are subject to energy efficiency requirements under Title 24 of the California Code of Regulations. The billboard is required to be dimmable, which would reduce energy use and GHG emissions associated with the generation of electricity. The annual electricity use is projected to be 26,400 kWh (26.4 MWh), or a daily average of approximately 72 kWh. Based upon the GHG emission factor for Silicon Valley Power, which is updated on an annual basis,
23 GHG emissions associated with operation of the billboard would be about three metric tons of CO 2 equivalents per year. This amount is also de minimis compared to the BAAQMD threshold of 660 MT CO2e per year.

During operation, the billboard would generate infrequent and irregular vehicle trips with maintenance vehicles coming to repair the billboard, as needed, typically less than once per month.

Since the billboard would not generate regular vehicle trips (like an office or commercial development), the emissions from sign construction and operation would be minimal.

Changes in greenhouse gas emissions from the proposed project would involve removal of t wo existing billboard facings (demolition emissions and reduced operational emissions), construction of a new LED digital billboard, and operation of the new billboard . The GHG emissions from operation are related to emissions from the generation of electricity to operate lighting.

23 The baseline emission factor is listed as 271 pounds of CO2e per MWh.

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630 Laurelwood Road LED Digital Billboard Project December 2021 Conformance with Santa Clara Climate Action Plan
As described previously, the City’s CAP identifies a series of GHG emissions reduction measures to be implemented by development projects that would allow the City to achieve its GHG reduction goals. The measures center around seven focus areas: coal -free and large renewables, energy efficiency, water conservation, waste reduction, off -road equipment, transportation and land use, and urban heat island effect. Of these seven focus areas, waste reduction is applicable to private, LED digital billboard projects during construction and demolition activities.

Per General Plan Policy 5.10.3-P5, the project would reduce energy consumption through sustainable construction practices such as salvaging and recycling discarded building materials (i.e., demolition materials from existing billboards) in order to reduce the amount of demolition and construction waste going to the landfill. The materials would be reused at other locations by the project applicant or delivered to a recycling facility and/or appropriate landfill. This project measure would help to minimize GHG emissions generated by wood waste associated with the project and/or recycling of metals to reduce emissions from use of virgin materials.

Conformance with State and Regional Plans and Regulations As discussed in Section 4. 8.2, Regulatory Background, the State of California has adopted a Climate Change Scoping Plan. Greenhouse gas emissions are also addressed in the adopted 2017 CAP and Plan Bay Area.

The CARB- approved Climate Change Scoping Plan outlines a comprehensive set of actions intended to reduce overall greenhouse gas emissions in California, improve the environment, reduce dependence on oil, diversify California’s energy sources, save energy, create new jobs, and enhance public health. The Scoping Plan includes recommended actions for reducing greenhouse gas emissions. While the Scoping Plan focuses on measures and regulations at a statewide level, local governments play a key role in implementing many of the strategies contained in the Scoping Plan, such as energy efficient building codes, local renewable energy generation, and recycling programs.

Similarly, the 2017 CAP includes performance objectives, consistent with the state’s climate protection goals under AB 32 and SB 375, designed to reduce emissions of greenhouse gases to 1990 levels by 2020 and 40 percent below 1990 levels by 2035. The 2017 CAP identifies a range of Transportation Control Measures, Land Use and Local Impacts Measures, and Energy and Climate Measures that make up the CAP’s control strategy for emissions, including greenhouse gas emissions.

As stated above, the construction and operation of the proposed project would not exceed the BAAQMD threshold of 660 MT CO
2e per year. In addition, given that demolition and
construction materials would be salvaged or recycled in conformance with City of Santa Clara requirements, the project would meet Title 24 standards to reduce energy usage, and the project includes removal of two conventionally lit billboards, construction and operation of the project would not contribute substantially to local or regional GHG emissions that have a cumulative significant effect on the global environment. (Less Than Significant Impact) Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 48 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021

4.8.5 Conclusion
The project would not impede local, regional , or statewide efforts to reduce gas emissions compared to 1990 levels. (Less Than Significant Cumulative Impact)

4.9 HAZARDS AND HAZARDOUS MATERIALS

4.9.1 Setting
Hazardous materials encompass a wide range of substances, some of which are naturally-occurring and some of which are man-made. Examples include pesticides, herbicides, petroleum products, metals, (e.g., lead, mercury, arsenic), asbestos, and chemical compounds used in manuf acturing.

Determining if such substances are present on or near project sites is important because, by definition, exposure to hazardous materials above regulatory thresholds can result in adverse health effects on humans, as well as harm to plant and wildlife ecology.

Hazardous materials may be present in surface and subsurface soils and groundwater as a result of current or former land uses . Land uses associated with hazardous materials include or have included agricultural activities, automobile and tr uck rental, service, and repair, electronics and other manufacturing operations, gasoline stations, and pest control services.

Other hazards in the built environment addressed in this section are related to airports, emergency response planning, and proximity to wildlands with a high potential for wildfires . The 630 Laurelwood Road property is located approximately 0.3 miles northwest of Norman Y. Mineta San José International Airport (San José International Airport) within the Airport Influence Area (AIA) as identified by the Santa Clara County Airport Land Use Commission (ALUC).

4.9.1.1 On-Site Sources of Contamination
Agricultural Use
Large areas of land in the City of Santa Clara were formerly used for agricultural purposes .

Pesticides were applied to crops in the normal course of farming operations. Like much of Santa Clara, it appears that the 630 Laurelwood Road was used for agricultural purposes prior to current industrial or commercial land uses and it is likely that agricultural chemic als such as pesticides (including organochlorine pesticides, such as DDT, and pesticides containing metals [arsenic, lead and mercury]), herbicides, and fertilizers, were used . As a result, residual agricultural chemicals have the potential to be present in the native soils in the project area.

The 630 Laurelwood Road site is located on the north side of US 101 in an industrial and office area. Soils on the site were tested for volatile organic compounds by Pace Analytical (Appendix A) in August 2020 and none were detected.

Lead-Based Paint
The two billboard structures proposed for removal may have been constructed prior to 1978 at which time lead was banned as an additive in paint. Therefore, the billboard structures proposed for removal could have been treated with lead-based paint.

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630 Laurelwood Road LED Digital Billboard Project December 2021 Reported Contamination
Based upon search of online databases, including the Cortese List on GeoTracker and EnviroStor, the proposed billboard site and proposed billboard removal sites are not located on properties included on a list of hazardous materials sites compiled pursuant to Government Code Section 56962.5 (i.e., the Cortese List).

None of the project sites are located within one-quarter mile of an existing or proposed school.

4.9.1.2 Off-Site Sources of Contamination
Reported Contamination
Based upon search of online databases, including the Cortese List on GeoTracker and EnviroStor, in May 2021, there are reported sources of contamination near the proposed billboard site (Table

4.9-1). The closest properties have received regulatory case closure.

Table 4.9-1:

Properties within 1,000 feet of 630 Laurelwood Road
with Known Hazardous Materials Releases
Case Number Address Known Hazardous
Materials Released
Status
SL0608554965 Pacific Production
Consulting
600 Laurelwood Road
Tetrachloroethylene
(PCE), Waste oil/
Motor/ Hydraulic/
Lubricating
Case closed in 2020
T0608500554 Roman Tire
800 Laurelwood Road
Gasoline Case closed in 1995
T0608500978 STech Tech
605 Laurelwood Road
Gasoline Case closed in 1997
Source: GeoTracker database, May 2021.

4.9.1.3 Airport Safety Hazards Context and Regulatory Setting The Norman Y. Mineta San Jose International Airport is located about 0.3 miles southeast of the 630 Laurelwood Road site. Development within the Airport influence Area (AIA) can be subject to hazards from aircraft and also pose hazards to aircraft travelling to and from the airport. The AIA is a composite of areas surrounding the airport that are affected by noise, height , and safety considerations. These hazards are addressed in Federal and State regulations as well as in land use regulations and policies in the Airport Comprehensive Land Use Plan (CLUP).

CLUP Policy G-6 states that ‘any proposed uses that may cause a hazard to aircraft in flight are not permitted within the AIA . Such uses include electrical interference, high intensity lighting, attraction of birds (certain agricultural uses, sanitary landfills), and activities that may produce smoke, dust, or glare.’ As discussed in Section 4.9.3.2 below, the FAA does not have standards or thresholds for sign brightness or glare. Nor does the Illumination Engineering Society (IES), who is recognized as the lighting authority and creates recommendations for proper illumination techniques.

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.9.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
HAZARDS AND HAZARDOUS MATERIALS. Would the project:
a) Create a significant hazard to the public or the
environment through the routine transport, use, or
disposal of hazardous materials?
1 b) Create a significant hazard to the public or the
environment through reasonably foreseeable upset and
accident conditions involving the release of hazardous
materials into the environment?
1, 12, 13, 14
c) Emit hazardous emissions or handle hazardous or
acutely hazardous materials, substances, or waste
within one -quarter mile of an existing or proposed
school?
1 d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to
Government Code Section 65962.5 and, as a result,
would it create a significant hazard to the public or the environment
1, 12
e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two
miles of a public airport or public use airport, would
the project result in a safety hazard or excessive noise for people residing or working in the project area?
1, 15
f) Impair implementation of or physically interfere with an adopted emergency response plan or emergency
evacuation plan?
1 g) Expose people or structures, either directly or
indirectly, to a significant risk of loss, injury or death involving wildland fires?
1, 2

4.9.3 Hazardous Materials Impacts

4.9.3.1 On-Site Hazards
Potential Impacts of On-Site Contamination
Proposed Billboard Removals

For the two billboards that would be removed as part of the project, only the above-ground portion of the existing billboard structures would be removed and the below surface foundations would □ □ □ ~
□ ~ □ □
□ □ □ ~
□ □ □ ~
□ □ ~ □
□ □ □ ~
□ □ □ ~
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630 Laurelwood Road LED Digital Billboard Project December 2021 remain. Disposal of the billboard facings would comply with local and state regulations. If the billboard structures were constructed prior to 1978, they could contain lead- based paint and/or other hazardous building materials.

Impact HAZ-1: Removal of existing billboards may pose a risk to construction workers if materials are not handled and disposed of properly. (Significant Impact) Mitigation Measure: In conformance with existing safety regulations, the following mitigation measure would reduce significant impacts related to hazardous building materials to a less than significant level.

MM HAZ-1.1: The following measures shall be implemented during billboard removal activities to reduce potential impacts to construction workers associated with lead -based paint or other hazardous building materials (e.g., Universal Wastes):

In conformance with State and local laws, a visual inspection and possible sampling shall be completed prior to the removal of the billboard structures to determine the presence of lead -based paint or other hazardous building materials.
• During bi llboard removal activities, all materials containing lead-based paint shall be removed in accordance with Cal/OSHA Lead in Construction Standard, Title 8, CCR 1532.1, including employee training, employee air monitoring, and dust control. • Any debris or soi l containing lead-based paint or coatings shall be disposed of at landfills that meet acceptance criteria for the waste being disposed. (Less Than Significant Impact with Mitigation)
Proposed LED Digital Billboard

Disturbance of on-site soils will be limited to removal of approximately 45 cubic yards of soil to install a foundation for the billboard. The foundation would be approximately five feet in diameter and 57 feet deep.

Although no volatile organic compounds were detected on- site ( Appendix A), se veral contaminated sites (closed fuel leak cases) were identified within 1,000 feet of the project site .

Although unlikely, petroleum hydrocarbons, fuel additives, and/or elevated concentrations of metals associated with industrial uses could be encountered where the foundation is drilled below the existing pavement on the site.

Impact HAZ-2: Hazardous materials associated with industrial uses may be present in soils on the site at levels that exceed regulatory thresholds. Construction activities associated with the proposed billboard could expose construction workers or the environment to contaminated soils or groundwater if contaminated soil and groundwater encountered under the site are not handled properly. (Significant Impact)
Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 52 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 Mitigation Measure: The following mitigation measure would reduce significant impacts at the site to a less than significant level.

MM HAZ-2.1: If evidence of historic release of hazardous materials is discovered, work will be stopped in the immediate area and soil samples will be collected and analyzed by a qualified environmental professional to determine the type and extent of release and potential health effects to construction workers. The analytical results will be compared against applicable hazardous waste criteria and environmental screening levels (ESLs), and if necessary, the investigation will provide recommendations regarding management and disposal of affected soil and groundwater. Any contaminated soil and/or groundwater found in concentrations above developed thresholds shall be removed and disposed of according to California Hazardous Waste Regulations. Special health and safety measures and/or soil management procedures may also be required during project construction. (Less Than Significant Impact with Mitigation)

4.9.3.2 Airport and Aircraft Hazards
There are no private airstrips in the vicinity of the project sites. Installation of a new LED digital billboard at 630 Laurelwood or proposed removal of the two billboards would not result in a safety hazard to people residing or working in the area due to the sign in proximity to a private airstrip . (No Impact)
Airport Airspace Obstructions
Federal regulations require the proposed sign structure to be submitted to the FAA for airspace safety review . The FAA has reviewed the project and made a determination of No Hazard (Appendix B). FAA issuance of a Determination of No Hazard, and incorporation of any conditions of the FAA determination into City project approval, would ensure that the height of the proposed sign would not be a hazard to aircraft operation. (Less Than Significant Impact) Sign Operational Standards
The FAA review does not evaluate the operational details of signs. The proposed sign would be located adjacent to the north side of US 101, approximately 1,800 feet northwest of Runway 30R- 12L and 1.5 miles away from the Airport Traffic Control Tower at the Norman Y. Mineta San Jose International Airport. The center of the sign is approximately 55 feet above ground level and the viewing height on the Air Traffic Control Tower Observation deck is approximately 98 feet above ground level.

As discussed in Section 4.1, Aesthetics, the most conservative brightness limit with which the proposed billboard would have to comply is 500-foot lamberts, 24 which is equivalent to 1713 nits.

The project proposes to operate the sign’s nighttime limit at about 300 nits ( which equates to 0.3

24 This calculation assumes a minimum measures brightness in the field of view of less than 10 foot-lamberts, and a view angle of zero degrees (i.e., directly in front of the driver).

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630 Laurelwood Road LED Digital Billboard Project December 2021 footcandles at 250 feet), 25 meaning that the sign would always operate at one -sixth of the brightness level for CEVMs, as set forth by state law. Additionally, the light levels emitted from the billboard would be set to adjust based upon ambient light conditions at any given time (i.e., nighttime versus daytime).

Impacts to the Airport Control Tower

The proposed LED digital billboard on Laurelwood Road would have one display facing southeast towards the San José International Airport and the airport control tower . The display would be positioned nearly 90 degrees perpendicular to Laurelwood Road, with the actual angle being 84 degrees. The main view of the signage w ould be for the drivers on northbound US 101. These motorists would see the largest area (most square footage) of the billboard face based on their direct viewing angles.

According to the sign manufacturer, the maximum brightness to the airport control tower in a vertical orientation would be 300 nits or candelas per meter squared (cd/m 2). Based on the orientation of the sign, direct views of the si gn area are substantially less from the airport control tower, compared to views of the sign from US 101. The main concern for the airport control tower would be the brightness of the sign; however, as a result of the orientation of the sign, the tower would not have a direct view of the main brightness of the sign as the airport control tower is located 60 degrees off axis from the main brightness of the sign display.

The brightest source of light in the vicinity of the proposed sign are lights at the Levi’s Stadium.

The proposed LED digital billboard display would not be the brightest object in view and would have more systems in place to control the brightness than other lit objects around the site. As noted above, the tower has a limited view of the sign, and will not have the views of the main brightness of the sign. The brightness of the proposed LED digital billboard, therefore, is not anticipated to adversely affect operations at the airport control tower.

Impacts to Pilots

Based on the position of the proposed single-sided face, the only visible side of the billboard to oncoming aircraft would be to the southeast, facing towards the airport and airport control tower .

The only aircraft affected by views of the sign would be planes touching down on the southeastern portion of the runway, traveling in a northwesterly direction. For the aircraft landing in the other direction (from the northwest), the proposed billboard would not be visible.

Only pilots in aircraft landing to the southeast on Runways 12L and 12R, (looking to the northwest), would have a direct view of the proposed billboard. Aircraft would view the largest surface area of the billboard at approximately 2,000 feet away from the billboard located at the end of the runway. All of the other views in the air would be of a smaller visible surface area due to the viewing angle of the pilots as they land.

25 Setting a standard in foot candles is a more appropriate metric by which to judge impacts on sensitive receptors, as a foot candela measures light intensity experience at the receptor, whereas measurement in candela/square meters or nits reveals only the intensity of light at its source.

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630 Laurelwood Road LED Digital Billboard Project December 2021 There are also other brighter visual objects in the pilot’s field of view when looking toward the proposed sign, when they are landing on Runways 12L and 12R, such as the Levi’s Stadium which was documented from a previous report for the San José Earthquakes Stadium on Coleman Avenue. When compared to other lighted elements, the LED digital display signage would not be the brightest object in view and would have more systems in place to control the brightness than other lit objects around the site. Therefore, the brightness of the proposed LED digital billboard is not anticipated to adversely affect the pilot’s ability to fly safely into the airport, as they have such a limited view of the sign, and would not have direct views showing the full brightness of the sign.

In summary, the proposed billboard would not result in a significant safety hazard to operations at San José International Airport. (Less Than Significant Impact)

4.9.3.3 Other Hazards
Routine Transport, Use, or Disposal of Hazardous Materials and Other Hazards The proposed project would not involve the routine transport, use, or disposal of hazardous materials. The proposed project is not located within one-quarter mile of a school. The proposed project is not located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 (Cortese List sites). 26 (No Impact)
Implementation of Safety Plans
The billboard foundation would be relatively small and would not impair implementation of adopted emergency response or evacuation plans. (No Impact) Wildland Fire Hazards
The billboard would be located in an urban, developed area and would not be subject to wildland fires. (No Impact)

4.9.4 Conclusion
With implementation of the mitigation measures identified above, construction of a new billboard and removal of two existing billboard facings would not result in significant hazardous materials impacts associated with possible soil contamination and/or release of hazardous materials. (Less Than Significant Impact with Mitigation)
Operation of the proposed LED digital billboard would not result in safety hazards to aircraft or airport operations. (Less Than Significant Impact)

26 California Environmental Protection Agency. Cortese List Data Resources. Accessed June 2021. https://calepa.ca.gov/sitecleanup/corteselist/
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630 Laurelwood Road LED Digital Billboard Project December 2021

4.10 HYDROLOGY AND WATER QUALITY

4.10.1 S etting

4.10.1.1 Water Quality
The proposed LED digital billboard site is located in an urban area. Stormwater from the project site drains into the City of Santa Clara storm drain system. Water collected by the storm drain system contains varying amounts of non-point source pollutants associated with urban uses (e.g., roadway/street contaminants, litter, residential maintenance/landscaping supplies, etc.). Excessive precipitation can carry these non -point pollutants into downstream drainages. Runoff from the project site eventually empties into the Guadalupe River and San Francisco Bay.

4.10.1.2 Groundwater
The site is underlain by the Santa Clara Plain, Confined, subbasin. In spring 2019, groundwater in the area was recorded at an elevation of about 90.7 feet above sea level.27

4.10.1.3 Dam Failure
Passed in 2017, SB 92 requires all state jurisdictional dams, except low hazard dams, to develop emergency action plans with inundation maps for emergency preparedness. Inundation maps are approved by the Department of Water Resources.

The Association of Bay Area Governments (ABAG) compiled the dam failure inundation hazard maps submitted to the State Office of Emergency Serv ices by dam owners throughout the Bay Area. Based upon information in the Santa Clara 2010-2035 General Plan, the Laurelwood Road site is located in the Lexington Reservoir (James J. Lenihan Dam) and Anderson Lake (Leroy Anderson Dam) dam failure inundation hazard zones.

4.10.1.4 Drainage and Flooding
The project site is located in the Guadalupe River watershed . According to the Federal Management Agency (FEMA), the project site is located in Zone X , which is an area outside the

0.2 percent floodplain.
28 4.10.1.5 Seiches, Tsunamis, and Mudflows
A seiche is an oscillation of the surface of a lake or landlocked sea varying in period from a few minutes to several hours. There are no landlocked bodies of water near the project site that in the event of a seiche will affect the site.

A tsunami of tidal wave is a series of water waves caused by the displacement of a large volume of a body of water, such as an ocean or large lake. Due to the immense volumes of water and

27 Santa Clara Valley Water District. Annual Groundwater Report for Calendar Year 2019. https://www.valleywater.org/sites/default/files/2020-09/2019_Annual_Groundwater_Report_Web_Version.pdf. Accessed May 7, 2021.
28 Federal Emergency Management Agency. Community Panel Number 06085C0064H. May 18, 2009. http://msc.fema.gov/portal. Accessed May 7, 2021.

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630 Laurelwood Road LED Digital Billboard Project December 2021 energy involved, tsunamis can devastate coastal regions. There are no bodies of water near the project site that in the event of a tsunami will affect the site.29 A mudflow is the rapid movement of a large mass of mud formed from loose soil and water. The project area is flat and there are no mountains near the site that in the event of a mudflow will affect the site.

4.10.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
HYDROLOGY AND WATER QUALITY. Would the project:
a) Violate any water quality standards or waste
discharge requirements or otherwise substantially
degrade surface or ground water quality?
1 b) Substantially decrease groundwater supplies or
interfere substantially with groundwater recharge
such that the project may impede sustainable
groundwater management of the basin?

1 c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the
course of a stream or river or through the addition of
impervious surfaces, in a manner which would:
1 i) Result in substantial erosion or siltation on - or off- site;
1 ii) Substantially increase the rate or amount of surface runoff in a manner which would result in flooding on-
or offsite;
1 iii) Create or contribute runoff water which would
exceed the capacity of existing or planned stormwater
drainage systems or provide substantial additional
sources of polluted runoff; or
1 iv) impede or redirect flood flows? 1
d) In flood hazard, tsunami, or seiche zones, risk release of pollutants due to project inundation?
1, 16, 17,
18 e) Conflict with or obstruct implementation of a water quality control plan or sustainable groundwater
management plan?
1 29 Association of Bay Area Governments. Tsunami & Additional Hazards. https://abag.ca.gov/our-work/resilience/data- research/tsunami-additional-hazards. Accessed May 7, 2021. □ □ ~ □
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630 Laurelwood Road LED Digital Billboard Project December 2021

4.10.3 Hydrology and Water Quality Impacts
Installation of the proposed LED digital billboard would not measurably increase stormwater runoff from the 630 Laurelwood Road project site. Construction of the billboard's foundation structure would result in a small footprint in an already paved area that would not substantially impact the amount of runoff from the site or substantially increase impervious surfaces compared to existing conditions. The project site is flat, and, therefore, the potential for erosion on the site is low. For these reasons, the proposed project would not create additional runoff, diminish water quality as a result of erosion, or otherwise substantially degrade water quality. The pr oposed project would not result in a significant increase in impervious surfaces and does not require a water supply. Therefore, the proposed project would not decrease groundwater supplies or significantly interfere with groundwater recharge. As a result, the proposed project would not conflict with or obstruct the implementation of a water quality control plan or sustainable groundwater management plan. The project is located within the Lexington Reservoir and Anderson Lake dam failure inundation hazard zones; however, due to existing protections in place dam failure is unlikely and it is not probable that the project would be impacted by dam failure .

The project involves a five-foot diameter foundation and its small footprint would not impede or redirect flood flows . The project would not require the use of groundwater or interfere with groundwater recharge, and would not conflict with or obstruct the implementation of a water quality control plan or sustainable groundwater management plan. The proje ct site is not subject to inundation by seiche, tsunami, or mudflow. (Less Than Significant Impact)

4.10.4 Conclusion
Construction and operation of the proposed project would not result in hydrology or water quality impacts. (Less Than Significant Impact)

4.11 LAND USE

4.11.1 S etting
The proposed LED digital billboard would be located at 630 Laurelwood Road on a parcel zoned ML- Light Industrial and designated Light Industrial in the City of Santa Clara General Plan. The project site parcel is currently developed with light industrial buildings and paved parking areas, and surrounded by industrial and office land uses.

The LED digital billboard would be situated adjacent to the southwest corner of the existing easterly light industrial /storage building. Upon completion, the proposed single -sided billboard would be oriented to be visible to vehicles driving in the northbound direction on US 101. The proposed billboard site is in the vicinity of several permitted billboards along US 101.

The billboard facings proposed for removal are located on properties designated for Community Mixed Use (2983 El Camino Real) in the Santa Clara General Plan. The 2983 El Camino Real site is zoned for CT – Thoroughfare Commercial . The 2629 San Bruno site in San Francisco is designated as Neighborhood Commercial District and the 4580 MacArthur site in Oakland is designated as Neighborhood Center Mixed Use.

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.11.1.1 Applicable Land Use Plans, Policies, and Regulations Land Use Designation and Zoning
The proposed LED digital billboard site is zoned ML – Light Industrial which is a district that is intended to provide an optimum general industrial environment a nd to accommodate industries operating substantially within an enclosed building (City Code, Section 18.48.020) . Billboards are not expressly identified as a permitted use in the ML – Light Industrial zone.

Conditional uses may be established in ML – Light Industrial zoning districts only by first securing a Use Permit (UP) (Section 18.48.040). Such use permits shall not be granted if the proposed use or structure would be objectionable or detrimental to adjacent properties or to the industrial area in general by reason of traffic, parking, noise, inappropriate design, or signs.

Conditional uses are encouraged to be conducted within industrial and office buildings in order to maintain the industrial character of the zoning district. Although the proposed billboard is not an identified permitted or conditional use for ML – Light Industrial zones, the Planning Commission has the discretion to authorize additional uses through the UP process if the Commission determines that the land use is appropriate for an industrial area and would not be detrimental to the surrounding permitted uses.

Santa Clara City Code
Chapter 18.80 Sign Regulations of the City Code was adopted for the purpose of avoiding or mitigating adverse effects associated wi th visual clutter and traffic safety . The City encourages the removal of existing billboards, and the maintenance and upgrading of advertising devices to current standards. The ordinance limits the number of billboards permitted in Santa Clara, “in order to improve the quality of urban life for its citizens.”

4.11.1.2 Other Applicable Plans and Regulations
Federal and State of California
Outdoor Advertising Act and Regulations
The California Outdoor Advertising Act and the Federal Highway Beautification Act are both laws that apply to advertising signs along primary highways and freeways . The California Outdoor Advertising Act is implemented through regulations adopted by Caltrans. Section 21466.5 of the California Vehicle Code also includes criteria for illuminated signs visible from roadways. These regulations set forth design standards for billboards with the primary purpose of minimizing traffic safety hazards for motorists.

Norman Y. Mineta San José International Airport Comprehensive Land Use Plan The Norman Y. Mineta San José International Airport (Airport) is located southeast of the 630 Laurelwood Road site and the site is within the Airport Influence Area (AIA). As described in Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 59 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 Section 4.9, Hazards and Hazardous Materials, the AIA is a composite of areas surrounding the airport that are affected by noise, height and safety considerations.30 Applicable Comprehensive Land Use Plan (CLUP) policies for development within the AIA include the following:
• G-5: Where legally allowed, dedication of an aviation easement to the City of San Jose shall be required to be offered as a condition of approval on all projects located within the AIA.
• G-6: Any proposed uses that may cause a hazard to aircraft in flight are not permitted within the AIA. Such uses include electrical interference, high intensity lighting, attraction of birds, and activities that may produce smoke, dust, or glare. • G-7: All new exterior lighting or large video displays within the AIA shall be designed so as to create no interference with aircraft operations. Such lighting shall be constructed and located so that only the intended area is illuminated and off -site glare is fully controlled .

The lighting shall be arrayed in such a manner that it cannot be mistake n for airport approach or runway lights by pilots.
• H-2: Any project that may exceed a Federal Aviation Regulation ( FAR) Part 77 surface must notify the FAA.
• S-1: . . . [T]he Safety Zone Compatibility Policies presented in Table 4-2 shall be used to determine if a specific land use is consistent with the CLUP. Safety impacts shall be evaluated according to the Airport Safety zones presented on Figure 7.

According to Figure 7 of the CLUP, the project site is located within the Inner Safety Zone (ISZ).

Pursuant to CLUP Table 4-2, the maximum population density in the ISZ is as follows:

Nonresidential, maximum 120 people per acre (includes open area and parking area required for the building’s occupants and one-half of the adjacent street area).

The open space requirements of the ISZ are as follows:
30 percent of gross area open. No structures or concentrations of people between or within 100 feet of the extended runway centerlines.

Finally, the allowable land uses within the Inner Safety Zone are as follows:

No residential. Nonresidential uses should be activities that attract relatively few people.

No shopping centers, restaurants, theaters, meeting halls, stadiums, multi -story office buildings, labor-intensive manufacturing plants, educational facilities, d ay care facilities,

30 Santa Clara County Airport Land Use Commission. Comprehensive Land Use Plan: Norman Y. Mineta San José International Airport. May 2011, Amended November 2016.

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630 Laurelwood Road LED Digital Billboard Project December 2021 hospitals, nursing homes or similar activities. No hazardous material facilities (gasoline stations, etc.).

4.11.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
LAND USE. Would the project:
a) Physically divide an established community? 1
b) Cause a significant environmental impact due to a
conflict with any land use plan, policy, or regulation
adopted for the purpose of avoiding or mitigating an
environmental effect?
1, 2, 3

4.11.3 Land Use Impacts

4.11.3.1 Division of an Established Community
The project does not include the construction of freeways, major roadways, railroad lines, or any other divisive feature and would not, therefore, physically divide an established community. (No Impact)

4.11.3.2 Possible Conflicts with Applicable Plans, Policies and Regulations Santa Clara City Code and State Regulations
As discussed in Section 4.11.1.1, the Santa Clara City Code (Zoning) allows identified conditional uses within the ML-Light Industrial zoning district if the proposed use or structure would not be objectionable or detrimental to adjacent properties or to the industrial area in general by reason of traffic, parking, noise, inappropriate designs, or signs. Although billboard displays are not expressly identified as a permitted or conditional use in the ML-Light Industrial zoning district, the Planning Commission has the discretion to authorize additional uses under these zoning designations through the Use Permit process if the Commission determines that the land use is appropriate for an industrial area.

The proposed billboard site is in the vicinity of several permitted billboards along US 101 and would be an addition to the other billboards and a message sign in the area. The proposed billboard would be 60 feet in height, which would exceed the maximum height limit of 35 feet for outdoor signs (Santa Clara City Code, Section 18.80.050). A text amendment is proposed for the Zoning Ordinance that would allow digital billboard signs to exceed the height limit in Section 18.80.050 with a UP. The proposal includes a UP that would allow the proposed billboard height.

If the Planning Commission finds that the proposed billboard is consistent with other permitted uses, then the approval of a UP would be consistent with the zoning ordinance and, therefore, a □ □ □ [8J
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Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 61 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 less than significant land use impact. If the Planning Commission finds that the proposed billboard is inconsistent with the permitted uses, then approval of the project would violate the zoning ordinance and the project could not be approved.

Illuminated signs could be considered a traffic safety hazard given the potential of light and glare to distract drivers . Section 21466.5 of the California Vehicle Code regulates illumination by placing limits on maximum light output. The Code generally considers a light source to be impairing when the light source exceeds 1,000 times the minimum measured brightness in a driver’s field of view, within 10 degrees of that field of view. The proposed LED digital billboard would not exceed this threshold. Light levels emitted from the billboard would adjust to respond to ambient conditions and thereby avoid excessive brightness.

While both the City and the Caltrans Outdoor Advertising Act stress the importance of limiting light and glare for the safety of drivers, neither agency defines formal requirements regarding brightness or light intensity of advertising signs . The project therefore commits to a maximum ambient light output level of 0.3 footcandles at a distance of 250 feet from the billboard, as recommended by the OAAA for a sign of the proposed size. The light levels emitted from the billboard would be set to adjust, based upon ambient light conditions at any given time (i.e., nighttime versus daytime). By committing to OAAA standards for illuminated signs, the project would result in safe levels of illumination that take into ac count the concerns of the City and Caltrans.

In conformance with Caltrans requirements and the City of Santa Clara City Code, the proposed LED digital billboard would not include moving images or sound. Caltrans standards require that images rotate no more than once every four seconds. The proposed billboard will rotate images at a rate no greater than once every eight seconds.

The Santa Clara City Code establishes that billboards, by their very nature, however constructed, constitute visual clutter and blight to the appearance of the City. The intention of the City is to limit and reduce the number of billboards in order to “improve the quality of urban life for its citizens.” The Billboard Relocation Agreement for the proposed project requires the remov al of four existing billboard facings (at three locations) on local City streets and State Route 82 (El Camino Real), in exchange for the installation of the proposed single-sided billboard along US 101. In addition, the proposed project would remove one facing in compliance with the California Business and Professions Code. Therefore, the project would result in an overall reduction of five billboard facings within the City, and the relocation of advertisements from local City streets to US 101 where advertisements would be largely directed at through- traffic. The project would support the City’s intent to reduce the number of overall billboards in the City and would, therefore, reduce visual blight throughout the City.

Federal regulations req uire the proposed sign structure to be submitted to the FAA for airspace safety review. The FAA has reviewed the project and made a determination of No Hazard in accordance with FAR Part 77, consistent with CLUP policies ( Appendix B). FAA issuance of a Determination of No Hazard, and incorporation of any conditions of the FAA determination into City project approval, would ensure that the height of the proposed sign would not be a hazard to Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 62 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 aircraft operation, in accordance with CLUP policies. In addition, the proposed project would not increase the population of the site or attract people to the site, and, therefore, does not conflict with the population density requirements identified in the CLUP.

The project would comply with the requirements of Chapter 18.80, Sign Regulations of the Santa Clara City Code, the Caltrans Outdoor Advertising Act, Section 21466.5 of the California Vehicle Code, and CLUP. With compliance to these regulations and approval of the proposed UP, the project would not conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project. (Less Than Significant Impact)

4.11.4 Conclusion
A finding of consistency by the Planning Commission through approval of the UP means that the proposed use is considered consistent with the City’s land use policies at this specific site at 630 Laurelwood Road and the project would not have a significant impact on surrounding light industrial or office uses. (Less Than Significant Impact)

4.12 MINERAL RESOURCES

4.12.1 Setting
The Santa Clara Valley was formed when sediments derived from the Santa Cruz Mountains and the Mt. Hamilton-Diablo Range were exposed by continued tectonic uplift and regression of the inland sea that had previously inundated this area. As a result of this process, the topography of the area is relatively flat and there are no mapped mineral resources. 31 4.12.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
MINERAL RESOURCES. Would the project:
a) Result in the loss of availability of a known mineral resource that would be of value to the region and the
residents of the state?
1, 2
b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local
general plan, specific plan, or other land use plan?
1, 2

31 Stanley, R. G., R. C. Jachens, P. G. Lillis, R. J. McLaughlin, K. A. Kvenvolden, F. D. Hostettler, K. A. McDougall, and L. B.

Magoon. 2002. Subsurface and petroleum geology of the southwestern Santa Clara Valley (“Silicon Valley”), California. (Professional Paper 1663) Washington, DC: U. S. Government Printing Office. □ □ □ ~
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630 Laurelwood Road LED Digital Billboard Project December 2021

4.12.3 Mineral Resources Impacts
The proposed project site is within a developed urban area and it does not contain any known or designated mineral resources. Therefore, implementation of the project would not result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the State. There would be no impact. (No Impact) The project area does not support any mineral extraction activities, and no known mineral deposits exist in the project area. Therefore, implementation of the proposed project would not result in the loss of availability of a locally -important mineral recovery site delineated in a local general plan, specific plan, or other land use plan. There would be no impact. (No Impact)

4.12.4 Conclusion
The project would not result in any impact to mineral resources. (No Impact)

4.13 N OISE

4.13.1 Setting

4.13.1.1 Noise Background
Noise is defined as unwanted sound. Sound levels are usually measured and expressed in decibels (dB) with 0 dB corresponding roughly to the threshold of hearing. Most of the sounds which we hear in the environment do not consist of a single frequency, but rather a broad band of frequencies, with each frequency differing in sound level . The intensities of each frequency add together to generate a sound. The method commonly used to quantify environmental sounds consists of evaluating all of the frequencies of a so und in accordance with a weighting that reflects the fact that human hearing is less sensitive at low frequencies and extreme high frequencies than in the frequency mid-range. This is called “A” weighting, and the decibel level so measured is called the A-weighted sound level (dBA). In practice, the level of a sound source is measured using a sound level meter that includes an electrical filter corresponding to the A-weighting curve.

Although the A-weighted noise level may adequately indicate the level of environmental noise at any instant in time, community noise levels vary continuously. Most environmental noise includes a conglomeration of noise from distant sources which create a relatively steady background noise in which no particular source is identifiable . To describe the time- varying character of environmental noise, the statistical noise descriptors, L 01, L10, L50, and L90, are commonly used.

They are the A -weighted noise levels equaled or exceeded during one percent, 10 percent, 50 percent, and 90 percent of a stated time period . A single number descriptor called the L eq is also widely used. The L eq is the average A -weighted noise level during a stated period of time .

Community Noise Equivalent Level (CNEL) measurements are the weighted average of sound levels gathered throughout a 24-hour period. This is essentially a measure of ambient noise.

In determining the daily level of environmental noise, it is important to account for the difference in response of people to daytime and nighttime noises. During the nighttime, exterior background noises are generally lower than daytime levels. Most household noise also decreases at night and Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 64 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 exterior noises become more noticeable. Furthermore, most people sleep at night and are very sensitive to noise intrusion . To account for human sensitivity to nighttime noise levels, a descriptor, Ldn (day/night average sound level), was developed. The Ldn divides the 24-hour day into the daytime of 7:00 AM to 10:00 PM and the nighttime of 10:00 PM to 7:00 AM. The nighttime noise level is weighted 10 dB higher than the daytime noise level.

4.13.1.2 Applicable Noise Standards and Policies
The State of California and the City of Santa Clara have established guidelines, regulations, and policies designed to limit noise exposure at noise sensitive land uses. Appendix E of the State CEQA Guidelines, the State of California Building Code, and the City of Santa Clara’s Noise Element of the General Plan present the following applicable criteria:

State CEQA Guidelines. CEQA contains guidelines to evaluate the significance of effects resulting from a proposed project. These guidelines have been used in this Initial Study as thresholds for establishing potentially significant noise impacts and are listed under Thresholds of Significance.

City of Santa Clara General Plan. Based on City’s General Plan Noise Element, Tabl e 4.13-1 shows the noise levels considered compatible with specific land uses, the CNEL. Residential land uses are considered compatible with CNEL noise levels of up to 55 dBA and acceptable with design and insulation techniques in areas with CNEL noise levels up to 70 dBA.

Table 4.13-1
Noise and Land Use Compatibility (CNEL)
Land Use 50 55 60 65 70 75 80 85
Residential
Educational
Recreational
Commercial
Industrial
Open Space
Compatible
Require Design and insulation to reduce noise levels
Incompatible. Avoid land use except when entirely indoors and an interior noise level of 45 dBA can be maintained
Source: City of Santa Clara 2010-2035 General Plan

City of Santa Clara General Plan Noise Policies. The following General Plan policies are applicable to the proposed billboard project:
• Policy 5.10.6-P1: Review all land use and development proposals for consistency with the General Plan compatibility standards and acce ptable noise exposure levels defined on Table 5.10-1.
• Policy 5.10.6-P2: Incorporate noise attenuation measures for all projects that have noise exposure levels greater than General Plan “normally acceptable” levels, as defined on Table 5.10-1.

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630 Laurelwood Road LED Digital Billboard Project December 2021 Santa Clara City Code . Section 9.10.230 of the Santa Clara City Code regulates hours of construction operations for a construction site within 300 feet of residentially zoned properties .

Construction hours are limited to 7:00 A.M. to 6:00 P.M. on weekdays other than holidays, Monday through Friday, and within the hours of 9:00 A.M. to 6:00 P.M. on any Saturday which is not a holiday.

4.13.1.3 Existing Noise Conditions
The major sources of outdoor noise in the project area include noise from traffic along major roadways including US 101 and Laurelwood Road, as well as from the Airport. Noise sources near the two existing billboard sites for removal include traffic noise along El Camino Real, and Highway 580 or US 101. The proposed LED digital billboard site and billboards proposed for removal are located in areas exposed to noise levels ranging from 70- 75 CNEL along El Camino Real and at 630 Laurelwood Road, due primarily to traffic and airport noise.

There are no noise-sensitive uses within the immediate vicinity of the project site. Noise-sensitive use within the immediate vicinity of the billboard removal sites are: individual residences north of the 2983 El Camino Real billboard; residences to the east and west across US 101 from the 2629 San Bruno billboard; and residences, lodging, and a church to the north, east, and west of the 4580 MacArthur billboard. Exterior noise levels at these properties generally range from 70-75 CNEL due to traffic and airport noise.32

4.13.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
NOISE. Would the project:
a) Generation of a substantial temporary or permanent
increase in ambient noise levels in the vicinity of the project in excess of standards established in the local general plan or noise ordinance, or applicable
standards of other agencies?
1, 2
b) Generation of excessive groundborne vibration or
groundborne noise levels?
1 c) For a project located within the vicinity of a private airstrip or an airport land use plan or, where such a
plan has not been adopted, within two miles of a
public use airport, would the project expose people
residing or w orking in the project area to excessive
noise levels?
1 32 City of Santa Clara. Laurelwood LED Digital Billboard Project Initial Study. September 2015. □ □ ~ □
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4.13.3 Noise Impacts

4.13.3.1 Long-Term Noise Impacts
The proposed LED digital billboard is not designed to emit any sound, and the project would not generate regular vehicle trips. The operation of the proposed billboard would not, therefore, result in a permanent increase in ambient noise levels or expose people to excessive noise levels associated with the Airport. (No Impact)

4.13.3.2 Short-Term Construction Noise Impacts
Proposed Billboard Removals
Noise levels in the project area s would increase during activities associated with removal of the two existing billboard facings. Removal of the two billboard structures would take approximately two to four days involve the use of hand tools and small crane rigs.

Noise impacts associated with construction demolition are considered significant if hourly noise levels received at noise sensitive land uses are 60 dBA Leq and are at least five dBA Leq above the ambient noise environment when the duration of the noise-generating activities last more than one year. Demolition-related noise, which would involve hand tools and small cranes which generally produce a maximum noise level of about 70 to 85 dB A at 50 feet, would be relatively low compared to ambient noise in the project area, where vehicle and airport traffic combine to generate community noise levels of 70 to 75 dBA. Demolition noise may be more noticeable at the adjacent residences in the vicinity of the San Francisco and Oakland sites; however, noise from demolition (removing billboard facings over a two to four day period) would be of short-duration.

Compliance with the City's permissible hours of construction would ensure that construction noise would not result in a substantial temporary increase in ambient noise levels that would result in nighttime annoyance or sleep disturbance of nearby sensitive receptors. Construction of the sign, which would constitute the majority of short-term construction operations, is located about 2,000 feet from the nearest sensitive receptor and , therefore, such construction activities would not be detectable by such receptors. Therefore, the proposed project would not expose sensitive receptors to excessi ve construction noise levels or groundborne vibration, nor result in a substantial temporary increase in ambient noise levels at the two locations where billboard facings removal is proposed. (Less Than Significant Impact)
Construction activities may result in temporary annoyances to existing industrial and commercial uses in the immediate project area. Given the short duration of construction and billboard removal activities (approximately one to two days per site), the proposed project would not result in significant short-term construction-related noise impacts. (Less Than Significant Impact) Proposed LED Digital Billboard
Noise levels in the immediate vicinity of 630 Laurelwood Road would increase during activities associated with construction of the LED digital billboard . Noise associated with construction of the proposed billboard would occur over a period of approximately five to seven days.

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630 Laurelwood Road LED Digital Billboard Project December 2021 Construction-related noise would be negligible compared to ambient noise in the projec t area, where traffic on US 101, Laurelwood Road, and airport traffic combine to generate community noise levels of 65 to 75 dBA. Given the existing noise environment, lack of sensitive receptors, and short duration of construction, short-term noise impacts would be less than significant. (Less Than Significant Impact)

4.13.4 Conclusion
The proposed project would not result in significant noise impacts . (Less Than Significant Impact)

4.14 POPULATION AND HOUSING

4.14.1 Setting
As of 2019, the City of Santa Clara has a total population of 130,365 residents. 33 In 2019, there were 44,669 households with an average of 2.74 persons per household.34 According to the City’s General Plan, the projected population in 2035 will be 154,825 residents, 60,435 hous eholds, 154,280 total jobs and 86,800 employed residents.

4.14.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
POPULATION AND HOUSING. Would the project:
a) Induce substantial unplanned population growth in an area, either directly (for example, by proposing new
homes and businesses) or indirectly (for example,
through extension of roads or other infrastructure)?
1 b) Displace substantial numbers of existing people or housing, necessitating the construction of
replacement housing elsewhere?
1 4.14.3 Impacts to Population and Housing
The proposed project does not have any features that will affect population and housing. The project would not induce population or job growth or displace housing or persons. (No Impact)

4.14.4 Conclusion
The proposed project would not result in impacts to population and housing. (No Impact)

33 United States Census Bureau. U.S. Census Bureau QuickFacts. https://www.census.gov/quickfacts/fact/table/santaclaracitycalifornia/PST045219 (July 1, 2019). Accessed May 11, 2021. 34 Ibid.
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4.15 PUBLIC SERVICES

4.15.1 Setting
Fire protection services are provided by the City of Santa Clara Fire Department (SCFD), which consists of ten stations distributed throughout the City. The closest fire station to the proposed LED digital billboard site is Station 6, located at 888 Agnew Road, which is approximately 1.2 miles to the north. Police protection services are provided by the City of Santa Clara Police Department (SCPD). Police headquarters are located at 601 El Camino Real, approximately 1.7 miles south of the project site.

4.15.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
PUBLIC SERVICES. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities or need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times, or other performance objectives for any of the public services:
a) Fire protection? 1
b) Police protection? 1
c) Schools? 1
d) Parks? 1
e) Other public facilities? 1

4.15.3 Impacts to Public Services
The project includes installation of a LED digital billboard in an industrial and office area and removal of two existing billboard fac ings. The project would not generate new residents or employment and would be constructed in conformance with current codes and regulations. The project would not increase the need for police or fire services or demand for schools, parks, or any other public facilities in the project area.

4.15.3.1 Parks & Recreation
City of Santa Clara City Code Chapter 17.35
The purpose of City code Chapter 17.35 is to help mitigate the impacts of new housing development growth on existing parkland and recreational facilities subject to the provisions of the State of California Quimby Act (Quimby Act) and/or the California Mitigation Fee Act (MFA).

Chapter 17.35 requires new residential developments to provide developed park and recreational land and/or pay a fee in lieu of parkland dedication, at the City’s discretion. The City is meeting □ □ □ [8J
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630 Laurelwood Road LED Digital Billboard Project December 2021 the parkland dedication standard of 3 acres per 1,000 residents per the Quimby Act provisions of the City Code and 2.6 acres per 1,000 residents per the MFA provisions of the City Code with regard to neighborhood parks.

The Santa Clara Parks and Recreation Department (Department) provides parks and recreational services in the City. The Department is responsible for maintaining and programming the various parks and recreation facilities and works cooperatively with public agencies in coordinating all recreational activities within the City. Overall, as of August 2021, the Department maintains and operates Central Park, a 45.04-acre community park (45.04 acres improved and Central Park North

34.93 acres unimproved, resulting in 79.97 acres), 30 neighborhood parks (125.429 acres improved and 5.220 acres unimproved resulting in 130.649 acres), 13 mini parks (2.59 acres improved and

3.189 acres unimproved resulting in 5.779 acres), public open space (16.13 acres improved and

40.08 acres unimproved resulting in 56.21 acres), recreational facilities (23.898 acres improved and excluding the Santa Clara Golf and Tennis Club/BMX track), recreational trails (7.59 acres improved and 0.20 acres unimproved resulting in 7.79 acres), and joint use facilities (48.588 acres) throughout the City totaling approximately 269.265 improved acres and 83.619 unimproved acres.

Community parks are over fifteen acres, neighborhood parks are one to fifteen acres and mini parks are typically less than one acre in size.

Santa Clara City Code Chapter 17.35 requires new residential developments to provide developed park and recreational land and/or pay a fee in -lieu thereof, at the discretion of the City, and pursuant to the Quimby Act and/or the MFA. The City is meeting the standard of 3 acres per 1,000 residents per the Quimby Act provisions of the City Code and 2.60 acres per 1,000 residents per the MFA provisions of the City Code. The proposed project would not be subject to City Code Chapter 17.35 as there is no residential component to the project. (No Impact)

4.15.4 Conclusion
The project would not result in impacts to public services of facilities. (No Impact)

4.16 RECREATION

4.16.1 Setting

4.16.1.1 City of Santa Clara City Code Chapter 17.35
The purpose of City code Chapter 17.35 is to help mitigate the impacts of new housing development growth on existing parkland and recreational facilities subject to the provisions of the Quimby Act and/or the MFA. Chapter 17.35 requires new residential developments to provide developed park and recreational land and/or pay a fee in lieu of parkland dedication, at the City’s discretion. The City is meeting the parkland dedication standard of 3 acres per 1,000 residents per the Quimby provisions of the City Code and 2.6 acres per 1,000 residents per the MFA provisions of the City Code with regard to neighborhood parks.

The Santa Clara Parks and Recreation Department (Department) provides parks and recreational services in the City. The Department is responsible for maintaining and programming the various parks and recreation facilities and works cooperatively with public agencies in coordinating all Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 70 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 recreational activities within the City. Overall, as of August 2021, the Department maintains and operates Central Park, a 45.04-acre community park (45.04 acres improved and Central Park North

34.93 acres unimproved, resulting in 79.97 acres), 30 neighborhood parks (125.429 acres improved and 5.220 acres unimproved resulting in 130.649 acres), 13 mini parks (2.59 acres improved and

3.189 acres unimproved resulting in 5.779 acres), public open space (16.13 acres improved and

Community parks are over fifteen acres, neighborhood parks are one to fifteen acres and mini parks are typically less than one acre in size.

Santa Clara City Code Chapter 17.35 requires new residential developments to provide developed park and recreational land and/or pay a fee in -lieu thereof, at the discretion of the City, and pursuant to the Quimby Act and/or the MFA. The City is meeting the standard of 3 acres per 1,000 residents per the Quimby provisions of the City Code and 2.60 acres per 1,000 residents per the MFA provisions of the City Code. The proposed project would not be subject to City Code Chapter

17.35 as there is no residential component to the project. (No Impact)

4.16.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
RECREATION. Would the project:
a) Would the project increase the use of existing
neighborhood and regional parks or other recreational
facilities such that substantial physical deterioration of the facility would occur or be accelerated?
1 b) Does the project include recreational facilities or require the construction or expansion of recreational
facilities which might have an adverse physical effect
on the environment?
1 4.16.3 Recreational Impacts
The project would not increase the usage of existing parks and recreation facilities, nor require the construction of new or expanded recreational facilities. (No Impact)

4.16.4 Conclusion
The proposed project would not result in impacts to recreation. (No Impact)

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.17 TRANSPORTATION

4.17.1 Setting
The proposed project would construct a LED digital billboard at 630 Laurelwood Road in the City of Santa Clara. The billboard would be oriented to be visible to vehicles travelling in the northbound direction on US 101. The project also involves the removal of two existing billboard facings. The billboard facings proposed for removal are oriented to be visible to vehicles traveling eastbound on El Camino Real , traveling north on US 101 in San Francisco, or traveling west on Highway 580 and MacArthur Boulevard in Oakland.

4.17.1.1 Roadway Network
US 101 provides regional access to the 630 Laurelwood site. US 101 is an eight-lane freeway (three mixed-flow lanes and one HOV lane in each direction) north of Cochrane Road in Morgan Hill. US 101 provides connections to I-880, SR 237, and SR 87 in the Santa Clara/San José area.

Existing access to and from the area is provided via interchanges at De La Cruz Boulevard and Lafayette Street.

Local access to the proposed LED digital billboard site is provided by Laurelwood Road, a two - lane local street with no centerline stripe with parking allowed on both sides of the roadway accessed via De La Cruz Boulevard, Keller Street, or Woodward Avenue.

4.17.1.2 Transit, Pedestrian, and Bicycle Facilities
The Santa Clara Valley Transportation Authority (VTA) provides transit service to the Santa Clara area. Bus routes with stops in the area operate on Montague Expressway in the vicinity of 630 Laurelwood Road and in the vicinity of the billboard facings to be removed. Pedestrian facilities are comprised of sidewalks, crosswalks, and pedestrian signals. There is a sidewalk only on the south side of Laurelwood Road, along the project’s frontage. There are no bicycle paths, lanes, or routes in the project vicinity.

4.17.1.3 Regulatory Setting
California Outdoor Advertising Act and the Federal Highway Beautification Act The California Outdoor Advertising Act and the Federal Highway Beautification Act (Acts) apply to signs located along primary highways and freeways. The Acts specify that if an on-site sign is located within 660 feet of the highway right -of-way, and it is a message center display (programmable electronic sign), the sign cannot be located within 1,000 feet of another message center display on the same side of the highway. Further, the Acts generally prohibit signs within 300 feet of the point of intersection of a highway or highway and railroad lines, and signs that could prevent any traveler of the highway from having a clear view of approaching vehicles for a distance of at least 500 feet.

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630 Laurelwood Road LED Digital Billboard Project December 2021 City of Santa Clara Sign Code (City Code, Chapter 18.80) Chapter 18.80 Sign Regulations of the City Code was adopted for the purpose of avoiding or mitigating adverse effects associated with visual clutter and traffic safety . One of the objectives of the regulations is to promote traffic safety and minimize distractions to motorists. These regulations set forth design standards for billboards to minimizing traffic safety hazards.

California Vehicle Code
In accordance with the California Vehicle Code, the brilliance of signs may not have a maximum light output exceeding 1,000 times the minimum measured brightness in a driver’s field of view, within ten degrees of that field of view.

4.17.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
TRANSPORTATION. Would the project:
a) Conflict with a program, plan, ordinance or policy
addressing the circulation system, including transit,
roadway, bicycle and pedestrian facilities?
1, 2
b) Conflict or be inconsistent with CEQA Guidelines
Section 15064.3, subdivision (b)?
1 c) Substantially increase hazards due to a geometric
design feature (e.g., sharp curves or dangerous
intersections) or incompatible uses (e.g., farm
equipment)?
1 d) Result in inadequate emergency access? 1, 2

4.17.3 Transportation Impacts

4.17.3.1 Circulation System
Billboards do not generate daily or regular trips (like a typical land use such as residential or commercial development). Billboards generate trips irregularly, as needed, for maintenance activities. Therefore, the project would not increase traffic congestion on the surrounding roadways or freeways. Construction-related traffic, including truck and construction worker trips, would not substantially affect traffic conditions during the short duration of project construction and sign removals. Given the proposed new signage is associated with the remov al of various existing signs, maintenance trips are likely to decrease as a result of the project.

The proposed billboard installation and removals are located outside public rights-of-way and the proposed project would not affect any existing or planned transportation, pedestrian, bicycle, and □ □ ~ □
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630 Laurelwood Road LED Digital Billboard Project December 2021 transit facilities, programs, plans, or ordinances. Construction-related traffic, including truck and construction worker trips, are de minimis, would take place over an extremely short duration, and would not substantially affect traffic conditions during the short duration of project construction of the new billboard and removal of the existing billboards.

The project would not, therefore, significantly affect the performance of the circulation system including roa dways, freeways, and bicycle/pedestrian/transit facilities. The project would not conflict with an applicable congestion management program. (Less Than Significant Impact/No Impact)

4.17.3.2 Vehicles Miles Traveled
SB 743, which was codified in PRC Section 21099, required changes to the CEQA Guidelines regarding the analysis of transportation impacts. Pursuant to Section 21099, the criteria for determining the significance of transportation impacts must “promote the reduction of greenhouse gas emissions, the development of multimodal transportation networks, and a diversity of land uses.” As a result, the Governor’s Office of Planning and Research (OPR) proposed changes to the CEQA Guidelines that identify vehicle miles traveled (VMT) as the most appropriate metric to evaluate a project’s transportation impacts. VMT refers to the amount and distance of automobile travel attributable to a project.

In 2018, OPR released a technical advisory containing the recommendations regarding the assessment of VMT. The technical advisory provides recommendations for assessing VMT and significance thresholds for residential, office, retail, and transportation projects. As noted in the advisory, agencies are directed to choose metrics that are appropriate for their jurisdiction to evaluate the potential impacts of a project in terms of VMT. The change to VMT was formally adopted as part of updates to the CEQA Guidelines on December 28, 2018. The deadline for adopting policies to implement SB 743 and the provisions of CEQA Guidelines Section 15064.3(b) was July 1, 2020.

The City approved its Transportation Analysis Policy on June 23, 2020. 35 This policy establishes
Santa Clara land use and transportation project requirements for evaluating transportation impacts under CEQA using VMT methodology, including baselines, thresholds, as well as criteria for exempting certain types of projects from VMT analysis.

As stated above, billboards do not generate daily or regular trips (like a typical land use such as residential o r commercial development). Billboards generate trips irregularly, as needed, for maintenance activities, and would not exceed 110 daily trips. Therefore, per the City’s Transportation Analysis Policy, the proposed project would be categorized as a small project generating 110 daily trips or less, can be screened out from a quantitative VMT analysis, and would have a less than significant impact on VMT. (Less Than Significant Impact)

35 City of Santa Clara. Transportation Analysis Policy. June 23, 2020. https://www.santaclaraca.gov/home/showpublisheddocument/71449/637459525139300000.

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.17.3.3 Air Traffic and Transportation Facilities
As discussed in Section 4.9, Hazards and Hazardous Materials , operation of the proposed LED digital billboard is subject to approval of a UP and all applicable Sign Code regulations related to the operational standards for programmable and non-programmable components of the billboard.

Given the proposed operation of the dimmable LED display and viewing angles of the airport control tower and pilots landing aircraft, potential safety hazards to pilots and air traffic controllers are less than significant. In addition, the height of the proposed sign (60 feet) has been determined by the FAA to pose no hazard to aircraft. The project would not affect air traffic or conflict with any adopted policies, plans, or programs regarding the performance or safety of tra nsportation facilities. (Less Than Significant Impact)

4.17.3.4 Hazards to Transportation Operation and/or Motorist Safety Proposed Billboard Removals
The City’s Sign Ordinance limits the number of billboards permitted in Santa Clara because it has “been determined that billboards impede traffic safety by unduly distracting motorists and pedestrians, creating traffic hazards, and reducing the effectiveness of signs needed to direct the public.” The project includes the removal of four existing billboard facings along local roadways in the City in exchange for construction of the LED digital billboard along US 101. The project would result in an overall decrease of billboard facings throughout the City, which would improve overall traffic safety on City roadways. (Less Than Significant/Beneficial Impact) Proposed LED Digital Billboard
The project would be subject to the Santa Clara City Code , which has regulations and design standards for billboards, the Caltrans Outdoor Advertising Act and Section 21466.5 of the California Vehicle Code. These regulations are focused on hazards associated with light and glare from illuminated signs which have the potential to distract drivers. For further discussion of these regulations see Section 4.1, Aesthetics of this Initial Study . Because the proposed billboard will be designed in compliance with these regulations the project would not substantially increase hazards related to design features along US 101. (Less Than Significant Impact)

4.17.3.5 Emergency Access
The proposed project would not change driveway access to the project site and there would continue to be two access points to the site for emergency access. Therefore, no impact would occur. (No Impact)

4.17.4 Conclusion
The proposed project would not result in significant transportation impacts . (Less Than Significant Impact)

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630 Laurelwood Road LED Digital Billboard Project December 2021

4.18 TRIBAL CULTURAL RESOURCES

4.18.1 Setting
California Assembly Bill (AB) 52, in effect since July 2015, provides CEQA protections for tribal cultural resources. All lead agencies approving projects under CEQA are required, if formally requested by a culturally affiliated California Native American Tribe, to consult with such tribe regarding the potential impact of a project on tribal cultural resources before releasing an environmental document. Under California Public Resources Code (PRC) Section 21074, tribal cultural resources include site features, places, cultural landscapes, sacred places, or objects that are of cultural value to a tribe and that are eligible for or listed on the California Register of Historical Resources (CRHR) or a local historic register, or that the lead agency has determined to be of significant tribal cultural value.

No tribal cultural resources or Native American resources have been documented on the proposed digital LED billboard project site.
36 In compliance with AB 52, the C ity sent a letter to Tamien Natio n on November 15, 2021, notifying the tribe of the proposed project and soliciting a request for consultation.

4.18.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less
Than
Significa
nt Impact
No
Impact
Checklist
Source(s)
TRIBAL CULTURAL RESOURCES. Would the project cause a substantial adverse change in the significance of a tribal cultural resource, defined in Public Resources Code section 21074 as either a site, feature, place, cultural landscape that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native A merican tribe, and that is:
a) Listed or eligible for listing in the California Register of Historical Resources, or in a local register of historical resources as defined in Public Resources Code section
5020.1(k), or
1, 2
b) A resource determined by the lead agency, in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of Public Resources Code Section 5024.1. In applying the criteria set forth in subdivision (c) of Public Resources Code Section 5024.1, the lead agency shall consider the significance of the resource to a California Native America Tribe.
1, 2

36 City of Santa Clara. City of Santa Clara 2010-2035 General Plan. Appendix 8.9 Historic Preservation and Resource Inventory. □ □ □ [81
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4.18.3 Impacts to Tribal Cultural Resources
As described above in Section 4.5, Cultural Resources, the project area does not contain any known resources that are historically or culturally significant. In addition, tribal cultural resources have not identified by any California Native American Tribes during the required notification process. Therefore, no impacts to tribal cultural resources would occur. (No Impact)

4.18.4 Conclusion
No impacts to tribal cultural resources would occur from implementation of the proposed project. (No Impact)

4.19 UTILITIES AND SERVICE SYSTEMS

4.19.1 Setting
Utilities, including electricity, natural gas, water, sanitary sewer, and solid waste services are currently provided to the existing business at 630 Laurelwood Road. Water and sanitary sewer service are provided by the City of Santa Clara Water and Sewer Utilities . Silicon Valley Power supplies electricity to customers in the City of Santa Clara . The existing billboard structures proposed for removal have electric service for nighttime lighting from Silicon Valley Power.

4.19.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
UTILITIES AND SERVICE SYSTEMS. Would the project:
a) Require or result in the relocation or construction of new or expanded water, wastewater treatment or storm
water drainage, electric power, natural gas, or
telecommunications facilities, the construction or
relocation of which would case significant
environmental effects.
1 b) Have sufficient water supplies available to serve the project and reasonably foreseeable future development
during normal, dry, and multiple dry years?
1, 2
c) Result in a determination by the wastewater treatment provider which serves or may serve the project that it
has adequate capacity to serve the project's projected
demand in addition to the provider's existing
commitments?
1, 2
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630 Laurelwood Road LED Digital Billboard Project December 2021 Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
UTILITIES AND SERVICE SYSTEMS. Would the project:
d) Generate solid waste in excess of State or local
standards or in excess of the capacity of local
infrastructure, or otherwise impair the attainment of
solid waste reduction goals?
1, 2
e) Comply with federal, state, and local management and reduction statutes and regulations related to solid
waste?
1 4.19.3 Utilities and Service Systems Impacts

4.19.3.1 Proposed Billboard Removals
Removal of the two billboard structures would not generate demand for water or sewer service or increase stormwater runoff.

The project areas are served by landfills with adequate capacity for the next 10 -20 years. The removal of two billboard facings would generate some waste materials that would be reused by the applicant or delivered to a recycling facility and/or disposed of at landfills that accept demolition waste from contractors in compliance with Federal, State, and local regulations. (Less Than Significant Impact)

4.19.3.2 Proposed LED Digital Billboard
The construction of the proposed billboard would generate some waste materials that would be reused by the applicant or delivered to a recycling facility and/or disposed of at landfills that accept demolition waste from contractors. Generally, there is capacity at landfills in northern California that are likely to receive solid waste materials that have not been diverted for resource recovery.

The operation of a billboard would not generate demand for water, sewer, and solid waste disposal at landfills. The proposed billboard would connect to existing electrical lines that run overhead along the perimeter of the property and serve the existing development at the site. The proposed billboard’s electrical load of 19 KW is a minor load, and would have a less than significant impact of the utility system. Title 24 of the California Code of Regulations limits energy use for exterior signage in California. Energy efficiency requirements in the California Energy Code (Title 24) as well as dimming requirements for programmable (LED) billboards in the Outdoor Advertising Act would limit the energy demand for the display faces and new off -site electrical infrastructure is not needed to serve each site. In addition, as discussed in Section 4.10, Hydrology, the proposed billboard would have a relatively minimal footprint and would not substantially impact storm drain facilities. The proposed billboard would not generate demand for water or sewer service or increase stormwater runoff.
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Section 4.0 – Environmental Checklist and Discussion of Impacts City of Santa Clara 78 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 The installation of a billboard at 630 Laurelwood Road would not exceed the capacity of existing utility systems or require the construction of new facilities, the result of which could have adverse environmental effects. (Less Than Significant Impact)

4.19.4 Conclusion
The proposed project would not result in significant impacts to utility and service systems. (Less Than Significant Impact)

4.20 WILDFIRE

4.20.1 Setting
The project site is not located within moderate, high, or very high FHSZ, as designated by the California Department of Forestry and Fire Protection.37

4.20.2 Environmental Checklist and Discussion of Impacts Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
WILDFIRE. If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project:
a) Substantially impair an adopted emergency response
plan or emergency evacuation plan?
1 b) Due to slope, prevailing winds, and other factors, exacerbate wildfire risks, and thereby expose project
occupants to, pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire?
1, 19
c) Require the installation or maintenance of associated infrastructure (such as roads, fuel breaks, emergency
water sources, power lines or other utilities) that may exacerbate fire risk or that may result in temporary or ongoing impact to the environment?
1 d) Expose people or structures to significant risks,
including downslope or downstream flooding or
landslides, as a result of runoff, post -fire slope
instability or drainage changes?
1 4.20.3 Wildfire Impacts
The project site is not located within or near a Very High Fire Hazard Severity Zones for wildfires and does not include habitable structures; therefore, the proposed project would not expose project occupants to a significant wildfire. The proposed project would comply with the applicable fire

37 California Fire Hazard Severity Zone (FHSZ) Viewer. https://egis.fire.ca.gov/FHSZ/. Accessed May 14, 2021. □ □ □ ~
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630 Laurelwood Road LED Digital Billboard Project December 2021 safety provisions of the California Building Code, as well as standard conditions of approval, thereby reducing the risk of damage from fire.

4.20.4 Conclusion
The proposed project would not result in increased wildfire impacts. (No Impact)

4.21 MANDATORY FINDINGS OF SIGNIFICANCE
Environmental Impacts
Potentially
Significant
Impact
Less Than
Significant
With
Mitigation
Incorporated
Less Than
Significant
Impact
No
Impact
Checklist
Source(s)
MANDATORY FINDINGS OF SIGNIFICANCE. Does the project:
a) Have the potential to degrade the quality of the
environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or
restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory?
1-19
b) Have impacts that are individually limited, but
cumulatively considerable ? ("Cumulatively
considerable" means that the incremental effects of a
project are considerable when viewed in connection
with the effects of past projects, the effects of other current projects, and the effects of probable future
projects)?
1-19
c) Have environmental effects which will cause substantial adverse effects on human beings, either directly or
indirectly?
1-19

4.21.1 Project Impacts – Findings
As described in their respective sections of this Initial Study, measures are included in the proposed project to avoid or reduce impacts to a less than significant level. The project would comply with the requirements of Chapter 18.80 Sign Regulations of the Santa Clara City Code, the Caltrans Outdoor Advertising Act, and Section 21466.5 of the California Vehicle Code. These regulations set forth design standards for billboards with the primary purpose of minimizing traffic safety hazards. With compliance to these regulations, the proposed LED digital billboard would not create a new source of substantial light or glare and would not create traffic hazards along US 101.

The IS identifies mitigation and avoidance measures to reduce temporary, construction -related impacts to air quality. As described in Section 4.4, Biological Resources, with conformance to the mitigation measures identified to protect nesting birds, the project would not result in significant □ ~ □ □
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630 Laurelwood Road LED Digital Billboard Project December 2021 impacts to wildlife. With implementation of the mitigation measure identified and described in Section 4.5, Cultural Resources, the proposed project would not result in significant environmental impacts related to archaeological or historic resources . The IS identifies mitigation measures to reduce potential exposure to hazardous materials. The project would reduce the total number of billboards in Santa Clara, which would improve the aesthetic character of the City. (Less Than Significant Impact With Mitigation)

4.21.2 Cumulative Impacts
When viewed in connection with the effects of past, current, and future projects, the proposed project, installation of a new LED digital billboard in an urban, industrial and office area of the City of Santa Clara, would not make a cumulatively considerable contribution to a cumulative environmental impact.

The LED lighting uses in the proposed billboard would meet Title 24 requirements for energy efficiency and would be dimmable to reflect ambient light conditions. The project, due to its size and utilization of energy efficient lighting, would not make a cumulatively considerable contribution to cumulative greenhouse gas emissions or result in an overall impact to local and regional levels of greenhouse gas emissions. The project would not interfere with the City’s implementation of its Climate Action Plan or preclude the City or State from meeting emission reduction goals by the horizon year 2035. The project also would not make sizable contributions to air emissions, traffic, or noise. (Less Than Significant Cumulative Impacts)

4.21.3 Direct or Indirect Adverse Effects on Human Beings Consistent with Section 15065(a)(4) of the CEQA Guidelines, a lead agency shall find that a project may have a significant effect on the environment where there is substantial evidence that the project has the potential to cause substantial adverse effects on human beings, either directly or indirectly. Under this standard, a change to the physical environment that might otherwise be minor must be treated as significant if people would be significantly affected . This factor relates to adverse changes to the environment of human beings generally, and not to effects on particular individuals. While changes to the environment that could indirectly affect human beings would be represented by all of the designated CEQA issue areas, those that could directly affect human beings include air quality, biological resources, cultural resources, and hazardous materials .

Implementation of the standard measures and mitigation measures, and adherence to General Plan, the City Code, and State and Federal regulations described in these sections of the report, would avoid significant impacts. No other direct or indirect adverse effects on human beings have been identified. (Less Than Significant Impact with Mitigation)

Section 5.0 – References
City of Santa Clara 81 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 SECTION 5.0 REFERENCES
Checklist Sources:

1. CEQA Guidelines – Environmental Thresholds (professional judgement and expertise and review of project plans)

2. City of Santa Clara. Santa Clara General Plan and City Code.

3. California Department of Transportation. Outdoor Advertising Act and Regulations 2011 Edition. California Business Professional Code § 5200-5486.

4. State of California. California Vehicle Code – Division 11: Chapter 2: Article 3.

5. California Department of Conservation, Santa Clara County Important Farmland 2016 Map and California Important Farmland Finder 2018. Accessed June 23, 2021.

6. Bay Area Air Quality Management District. CEQA Guidelines. May 2017.

7. Bay Area Air Quality Management District. 2017 Clean Air Plan. April 2017.

8. Arborwell. Pre-Construction Inspection at 630 Laurelwood Drive, Santa Clara, CA .

September 2020.

9. Santa Clara County. Geologic Hazard Maps. 2002.

10. City of Santa Clara. Climate Action Plan. 2013.

11. California Climate Change Scoping Plan 2008 and 2017 Update.

12. California Environmental Protection Agency. Cortese List Data Sources . https://calepa.ca.gov/sitecleanup/corteselist/. Accessed July 2021.

13. California State Water Resources Control Board. GeoTracker. Accessed July 2021.

14. Pace Analytical. Analytical Report: Santa Clara Billboard. 2020.

15. Airport Land Use Commission. Airport Master Plan. May 2011, Amended November 2016.

16. Federal Emergency Management Agency. Flood Hazard Maps. Community Panel Number 06085C0064H. 2009.

17. Association of Bay Area Governments. Dam Failure Inundation Hazard Map for NW San José/Milpitas/Santa Clara. 2019.

18. Association of Bay Area Governments. Tsunami Inundation Map for Coastal Evacuation. 2009.

19. California Department of Forestry and Fire Protection (Cal Fire). California Fire Hazard Severity Zone Viewer. 2021.

Section 5.0 – References
City of Santa Clara 82 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 References:

Airport Land Use Commission (Santa Clara County). Comprehensive Land Use Plan: Norman Y.

Mineta San José International Airport. May 2011, Amended November 2016.

Association of Bay Area Governments. Dam Failure Inundation Hazard Map for NW San José/Milpitas/Santa Clara. 2017. https://fmds.water.ca.gov/maps/damim/.

Association of Bay Area Governments. Tsunami Inundation Map for Coastal Evacuation. 2009. https://abag.ca.gov/our-work/resilience/data-research/tsunami-additional-hazards .

Association of Bay Area Governments.

Bay Area Air Quality Management District . Annual Bay Area Air Quality Summary Reports . https://www.baaqmd.gov/about-air-quality/air-quality-summaries

Bay Area Air Quality Management District. CEQA Guidelines . May 2017. https://www.baaqmd.gov/plans-and-climate/california-environmental-quality-act-ceqa/updated- ceqa-guidelines.

California Air Resources Board. 2017 Scoping Plan Documents . November 2017. https://ww2.arb.ca.gov/our-work/programs/ab-32-climate-change-scoping-plan/2017-scoping- plan-documents.

California State Department of Conservation. California Earthquake Hazards Zone Application (“EQ Zapp”). 2021. https://maps.conservation.ca.gov/cgs/EQZApp/app/ California State Department of Forestry and Fire Protection (Cal Fire). California Fire Hazard Severity Zone (FHSZ) Viewer. 2021. https://egis.fire.ca.gov/FHSZ/ California State Department of Transportation. California Vehicle Code – Division 11: Chapter 2:

Article 3. 2019.

California State Department of Transportation. Outdoor Advertising Act and Regulations. 2014.

California State Department of Transportation. Officially Designated State Scenic Highways . 2007. https://dot.ca.gov/programs/design/lap-landscape-architecture-and-community- livability/lap-liv-i-scenic-highways.

City of Santa Clara. City of Santa Clara 2010-2035 General Plan. November 16, 2010.

Federal Emergency Management Agency. Flood Hazard Maps. Community Panel Number 06085C0064H. May 18, 2009.

Energy Solutions. Digital Billboard Energy Use in California. July 2014. https://www.etcc-
ca.com/sites/default/files/reports/et14sdg8011_digitalbillboardreport_2014-7.pdf.

Santa Clara County. Santa Clara County Geologic Hazard Zones: Fault Rupture Hazard Zones, Map 11 . October 26, 2012.
https://www.sccgov.org/sites/dpd/DocsForms/Documents/GEO_GeohazardATLAS.pdf.

Section 5.0 – References
City of Santa Clara 83 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 Silicon Valley Power (City of Santa Clara). Strategic Plan 2018. December 4, 2018. https://www.siliconvalleypower.com/svp-and-community/about-svp/strategic-plan.

Stanley, R. G., R. C. Jachens, P. G. Lillis, R. J. McLaughlin, K. A. Kvenvolden, F. D. H ostettler, K. A. McDougall, and L. B. Magoon. 2002. Subsurface and petroleum geology of the southwestern Santa Clara Valley (“Silicon Valley”), California. (Professional Paper 1663) Washington, DC: U.

S. Government Printing Office.

Valley Water (Santa Clara Valley Water District). Annual Groundwater Report for Calendar Year 2019. July 2020. https://www.valleywater.org/sites/default/files/2020- 09/2019_Annual_Groundwater_Report_Web_Version.pdf.

United States Census Bureau. U.S. Census Bureau QuickFacts . July 1, 2019. https://www.census.gov/quickfacts/fact/table/santaclaracitycalifornia/PST045219.

Section 5.0 – References
City of Santa Clara 84 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 This Page Intentionally Left Blank
Section 6.0 – Lead Agency and Consultants
City of Santa Clara 85 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 SECTION 6.0 LEAD AGENCY AND CONSULTANTS

LEAD AGENCY
City of Santa Clara
Tiffany Vien, Assistant Planner

CONSULTANTS
Denise Duffy & Associates, Inc.

Environmental Consultants and Planners
Denise Duffy, Principal
Erin Harwayne, AICP, Senior Project Manager
Robyn Simpson, Assistant Planner/Word Processing
Troy Lawson, Assistant Planner/Graphics

Section 6.0 – Lead Agency and Consultants
City of Santa Clara 86 Draft IS
630 Laurelwood Road LED Digital Billboard Project December 2021 This Page Intentionally Left Blank
Appendix A
Pace Analytical Report

ANALYTICAL REPORT
August 21, 2020
Terracon - Sacramento, CA
Sample Delivery Group: L1250854
Samples Received: 08/14/2020
Project Number: ND205064
Description: Santa Clara Billboard
Report To: Hoda Alinasabbaboli
50 Goldenland Ct
Suite 100
Sacramento, CA 95834
Entire Report Reviewed By:

August 21, 2020
[Preliminary Report]
Brian Ford
Project Manager
Results relate only to the items tested or calibrated and are reported as rounded values. This test report shall not be reproduced, except in full, without written approval of the laboratory. Where applicable, sampling conducted by Pace Analytical National is performed per guidance provided in laboratory standard operating procedures ENV-SOP-MTJL-0067 and ENV-SOP-MTJL-0068. Where sampling conducted by the customer, results relate to the accuracy of the information provided, and as the samples are received.
12065 Lebanon Rd Mount Juliet, TN 37122 615-758-5858 800-767-5859 www.pacenational.com 1 Cp
2 Tc
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5 Ds
6 Sr
7 Qc
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Brian Ford
Project Manager
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TABLE OF CONTENTS
Cp: Cover Page 1
Tc: Table of Contents 2
Ss: Sample Summary 3
Cn: Case Narrative 4
Ds: Detection Summary 5
Sr: Sample Results 6
CPT-1-GW L1250854-01 6
CPT-1-15-16 L1250854-02 8
Qc: Quality Control Summary 10
Total Solids by Method 2540 G-2011 10
Volatile Organic Compounds (GC/MS) by Method 8260B 11
Gl: Glossary of Terms 21
Al: Accreditations & Locations 22
Sc: Sample Chain of Custody 23
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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SAMPLE SUMMARY
Collected by Collected date/time Received date/time
CPT-1-GW L1250854-01 GW Marshall Carter 08/13/20 10:40 08/14/20 09:30 Method Batch Dilution Preparation Analysis Analyst Location date/time date/time
Volatile Organic Compounds (GC/MS) by Method 8260B WG1527703 1 08/18/20 16:47 08/18/20 16:47 ADM Mt. Juliet, TN Collected by Collected date/time Received date/time
CPT-1-15-16 L1250854-02 Solid Marshall Carter 08/13/20 11:30 08/14/20 09:30 Method Batch Dilution Preparation Analysis Analyst Location date/time date/time
Total Solids by Method 2540 G-2011 WG1528409 1 08/19/20 10:36 08/19/20 10:49 KBC Mt. Juliet, TN Volatile Organic Compounds (GC/MS) by Method 8260B WG1528130 1 08/13/20 11:30 08/18/20 21:58 ACG Mt. Juliet, TN 1 Cp
2 Tc
3 Ss
4 Cn
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CASE NARRATIVE
All sample aliquots were received at the correct temperature, in the proper containers, with the appropriate preservatives, and within method specified holding times, unless qualified or notated within the report. Where applicable, all MDL (LOD) and RDL (LOQ) values reported for environmental samples have been corrected for the dilution factor used in the analysis. All Method and Batch Quality Control are within established criteria except where addressed in this case narrative, a non-conformance form or properly qualified within the sample results. By my digital signature below, I affirm to the best of my knowledge, all problems/anomalies observed by the laboratory as having the potential to affect the quality of the data have been identified by the laboratory, and no information or data have been knowingly withheld that would affect the quality of the data. [Preliminary Report]
Brian Ford
Project Manager
1 Cp
2 Tc
3 Ss
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Project Manager
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DETECTION SUMMARY
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there are no detections to report for this SDG.
1 Cp
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SAMPLE RESULTS - 01
L1250854
CPT-1-GW
Collected date/time: 08/13/20 10:40
Volatile Organic Compounds (GC/MS) by Method 8260B
Result Qualifier MDL RDL Dilution Analysis Batch
Analyte ug/l ug/l ug/l date / time
Acetone U 11.3 25.0 1 08/18/2020 16:47 WG1527703
Acrylonitrile U 0.671 5.00 1 08/18/2020 16:47 WG1527703 Benzene U 0.0941 0.500 1 08/18/2020 16:47 WG1527703
Bromobenzene U 0.118 0.500 1 08/18/2020 16:47 WG1527703 Bromodichloromethane U 0.136 0.500 1 08/18/2020 16:47 WG1527703 Bromochloromethane U 0.128 0.500 1 08/18/2020 16:47 WG1527703 Bromoform U 0.129 0.500 1 08/18/2020 16:47 WG1527703
Bromomethane U 0.605 2.50 1 08/18/2020 16:47 WG1527703
n-Butylbenzene U 0.157 0.500 1 08/18/2020 16:47 WG1527703 sec-Butylbenzene U 0.125 0.500 1 08/18/2020 16:47 WG1527703 tert-Butylbenzene U 0.127 0.500 1 08/18/2020 16:47 WG1527703 Carbon disulfide U 0.0962 0.500 1 08/18/2020 16:47 WG1527703 Carbon tetrachloride U 0.128 0.500 1 08/18/2020 16:47 WG1527703 Chlorobenzene U 0.117 0.500 1 08/18/2020 16:47 WG1527703 Chlorodibromomethane U 0.140 0.500 1 08/18/2020 16:47 WG1527703 Chloroethane U 0.192 2.50 1 08/18/2020 16:47 WG1527703
Chloroform U 0.111 0.500 1 08/18/2020 16:47 WG1527703
Chloromethane U 0.960 1.25 1 08/18/2020 16:47 WG1527703 2-Chlorotoluene U 0.106 0.500 1 08/18/2020 16:47 WG1527703 4-Chlorotoluene U 0.114 0.500 1 08/18/2020 16:47 WG1527703 1,2-Dibromo-3-Chloropropane U 0.276 2.50 1 08/18/2020 16:47 WG1527703 1,2-Dibromoethane U 0.126 0.500 1 08/18/2020 16:47 WG1527703 Dibromomethane U 0.122 0.500 1 08/18/2020 16:47 WG1527703 1,2-Dichlorobenzene U 0.107 0.500 1 08/18/2020 16:47 WG1527703 1,3-Dichlorobenzene U 0.299 0.500 1 08/18/2020 16:47 WG1527703 1,4-Dichlorobenzene U 0.120 0.500 1 08/18/2020 16:47 WG1527703 Dichlorodifluoromethane U 0.374 2.50 1 08/18/2020 16:47 WG1527703 1,1-Dichloroethane U 0.100 0.500 1 08/18/2020 16:47 WG1527703 1,2-Dichloroethane U 0.0819 0.500 1 08/18/2020 16:47 WG1527703 1,1-Dichloroethene U 0.188 0.500 1 08/18/2020 16:47 WG1527703 cis-1,2-Dichloroethene U 0.126 0.500 1 08/18/2020 16:47 WG1527703 trans-1,2-Dichloroethene U 0.149 0.500 1 08/18/2020 16:47 WG1527703 1,2-Dichloropropane U 0.149 0.500 1 08/18/2020 16:47 WG1527703 1,1-Dichloropropene U 0.142 0.500 1 08/18/2020 16:47 WG1527703 1,3-Dichloropropane U 0.109 1.00 1 08/18/2020 16:47 WG1527703 cis-1,3-Dichloropropene U 0.111 0.500 1 08/18/2020 16:47 WG1527703 trans-1,3-Dichloropropene U 0.118 0.500 1 08/18/2020 16:47 WG1527703 trans-1,4-Dichloro-2-butene U 0.467 5.00 1 08/18/2020 16:47 WG1527703 2,2-Dichloropropane U 0.161 0.500 1 08/18/2020 16:47 WG1527703 Di-isopropyl ether U 0.105 0.500 1 08/18/2020 16:47 WG1527703 Ethylbenzene U 0.137 0.500 1 08/18/2020 16:47 WG1527703 Hexachloro-1,3-butadiene U 0.337 1.00 1 08/18/2020 16:47 WG1527703 2-Hexanone U 0.787 5.00 1 08/18/2020 16:47 WG1527703
Isopropylbenzene U 0.105 0.500 1 08/18/2020 16:47 WG1527703 p-Isopropyltoluene U 0.120 0.500 1 08/18/2020 16:47 WG1527703 2-Butanone (MEK) U 1.19 5.00 1 08/18/2020 16:47 WG1527703 Methylene Chloride U 0.430 2.50 1 08/18/2020 16:47 WG1527703 4-Methyl-2-pentanone (MIBK) U 0.478 5.00 1 08/18/2020 16:47 WG1527703 Methyl tert-butyl ether U 0.101 0.500 1 08/18/2020 16:47 WG1527703 Naphthalene U 0.174 2.50 1 08/18/2020 16:47 WG1527703
n-Propylbenzene U 0.0993 0.500 1 08/18/2020 16:47 WG1527703 Styrene U 0.118 0.500 1 08/18/2020 16:47 WG1527703
1,1,1,2-Tetrachloroethane U 0.147 0.500 1 08/18/2020 16:47 WG1527703 1,1,2,2-Tetrachloroethane U 0.133 0.500 1 08/18/2020 16:47 WG1527703 1,1,2-Trichlorotrifluoroethane U 0.180 0.500 1 08/18/2020 16:47 WG1527703 Tetrachloroethene U 0.300 0.500 1 08/18/2020 16:47 WG1527703 1 Cp
2 Tc
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SAMPLE RESULTS - 02
L1250854
CPT-1-15-16
Collected date/time: 08/13/20 11:30
Total Solids by Method 2540 G-2011
Result Qualifier Dilution Analysis Batch
Analyte % date / time
Total Solids 84.1 1 08/19/2020 10:49 WG1528409
Volatile Organic Compounds (GC/MS) by Method 8260B
Result (dry) Qualifier MDL (dry) RDL (dry) Dilution Analysis Batch Analyte mg/kg mg/kg mg/kg date / time
Acetone U 0.0533 0.0730 1 08/18/2020 21:58 WG1528130
Acrylonitrile U 0.00527 0.0182 1 08/18/2020 21:58 WG1528130 Benzene U 0.000681 0.00146 1 08/18/2020 21:58 WG1528130 Bromobenzene U 0.00131 0.0182 1 08/18/2020 21:58 WG1528130 Bromochloromethane U 0.000823 0.00730 1 08/18/2020 21:58 WG1528130 Bromodichloromethane U 0.00106 0.00365 1 08/18/2020 21:58 WG1528130 Bromoform U 0.00171 0.0365 1 08/18/2020 21:58 WG1528130 Bromomethane U 0.00287 0.0182 1 08/18/2020 21:58 WG1528130 n-Butylbenzene U 0.00766 0.0182 1 08/18/2020 21:58 WG1528130 sec-Butylbenzene U 0.00420 0.0182 1 08/18/2020 21:58 WG1528130 tert-Butylbenzene U 0.00285 0.00730 1 08/18/2020 21:58 WG1528130 Carbon tetrachloride U 0.00131 0.00730 1 08/18/2020 21:58 WG1528130 Chlorobenzene U 0.000306 0.00365 1 08/18/2020 21:58 WG1528130 Chlorodibromomethane U 0.000893 0.00365 1 08/18/2020 21:58 WG1528130 Chloroethane U 0.00248 0.00730 1 08/18/2020 21:58 WG1528130 Chloroform U 0.00150 0.00365 1 08/18/2020 21:58 WG1528130 Chloromethane U 0.00635 0.0182 1 08/18/2020 21:58 WG1528130 2-Chlorotoluene U 0.00126 0.00365 1 08/18/2020 21:58 WG1528130 4-Chlorotoluene U 0.000657 0.00730 1 08/18/2020 21:58 WG1528130 1,2-Dibromo-3-Chloropropane U 0.00569 0.0365 1 08/18/2020 21:58 WG1528130 1,2-Dibromoethane U 0.000946 0.00365 1 08/18/2020 21:58 WG1528130 Dibromomethane U 0.00109 0.00730 1 08/18/2020 21:58 WG1528130 1,2-Dichlorobenzene U J4 0.000620 0.00730 1 08/18/2020 21:58 WG1528130 1,3-Dichlorobenzene U 0.000875 0.00730 1 08/18/2020 21:58 WG1528130 1,4-Dichlorobenzene U 0.00102 0.00730 1 08/18/2020 21:58 WG1528130 Dichlorodifluoromethane U 0.00235 0.00365 1 08/18/2020 21:58 WG1528130 1,1-Dichloroethane U 0.000716 0.00365 1 08/18/2020 21:58 WG1528130 1,2-Dichloroethane U 0.000947 0.00365 1 08/18/2020 21:58 WG1528130 1,1-Dichloroethene U 0.000884 0.00365 1 08/18/2020 21:58 WG1528130 cis-1,2-Dichloroethene U 0.00107 0.00365 1 08/18/2020 21:58 WG1528130 trans-1,2-Dichloroethene U 0.00152 0.00730 1 08/18/2020 21:58 WG1528130 1,2-Dichloropropane U 0.00207 0.00730 1 08/18/2020 21:58 WG1528130 1,1-Dichloropropene U 0.00118 0.00365 1 08/18/2020 21:58 WG1528130 1,3-Dichloropropane U 0.000731 0.00730 1 08/18/2020 21:58 WG1528130 cis-1,3-Dichloropropene U 0.00110 0.00365 1 08/18/2020 21:58 WG1528130 trans-1,3-Dichloropropene U 0.00166 0.00730 1 08/18/2020 21:58 WG1528130 2,2-Dichloropropane U 0.00201 0.00365 1 08/18/2020 21:58 WG1528130 Di-isopropyl ether U 0.000598 0.00146 1 08/18/2020 21:58 WG1528130 Ethylbenzene U 0.00108 0.00365 1 08/18/2020 21:58 WG1528130 2-Hexanone U 0.00490 0.0365 1 08/18/2020 21:58 WG1528130 Hexachloro-1,3-butadiene U 0.00875 0.0365 1 08/18/2020 21:58 WG1528130 Isopropylbenzene U 0.000620 0.00365 1 08/18/2020 21:58 WG1528130 p-Isopropyltoluene U 0.00372 0.00730 1 08/18/2020 21:58 WG1528130 2-Butanone (MEK) U 0.0927 0.146 1 08/18/2020 21:58 WG1528130 Methylene Chloride U 0.00969 0.0365 1 08/18/2020 21:58 WG1528130 4-Methyl-2-pentanone (MIBK) U 0.00333 0.0365 1 08/18/2020 21:58 WG1528130 Methyl tert-butyl ether U 0.000511 0.00146 1 08/18/2020 21:58 WG1528130 Naphthalene U 0.00712 0.0182 1 08/18/2020 21:58 WG1528130 n-Propylbenzene U 0.00139 0.00730 1 08/18/2020 21:58 WG1528130 Styrene U 0.000334 0.0182 1 08/18/2020 21:58 WG1528130
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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SAMPLE RESULTS - 02
L1250854
CPT-1-15-16
Collected date/time: 08/13/20 11:30
Volatile Organic Compounds (GC/MS) by Method 8260B
Result (dry) Qualifier MDL (dry) RDL (dry) Dilution Analysis Batch Analyte mg/kg mg/kg mg/kg date / time
1,1,1,2-Tetrachloroethane U 0.00138 0.00365 1 08/18/2020 21:58 WG1528130 1,1,2,2-Tetrachloroethane U 0.00101 0.00365 1 08/18/2020 21:58 WG1528130 1,1,2-Trichlorotrifluoroethane U 0.00110 0.00365 1 08/18/2020 21:58 WG1528130 Tetrachloroethene U 0.00131 0.00365 1 08/18/2020 21:58 WG1528130 Toluene U 0.00190 0.00730 1 08/18/2020 21:58 WG1528130
1,2,3-Trichlorobenzene U 0.0107 0.0182 1 08/18/2020 21:58 WG1528130 1,2,4-Trichlorobenzene U 0.00642 0.0182 1 08/18/2020 21:58 WG1528130 1,1,1-Trichloroethane U 0.00135 0.00365 1 08/18/2020 21:58 WG1528130 1,1,2-Trichloroethane U 0.000871 0.00365 1 08/18/2020 21:58 WG1528130 Trichloroethene U 0.000852 0.00146 1 08/18/2020 21:58 WG1528130 Tetrahydrofuran U 0.00514 0.0182 1 08/18/2020 21:58 WG1528130 Trichlorofluoromethane U 0.00121 0.00365 1 08/18/2020 21:58 WG1528130 1,2,3-Trichloropropane U 0.00236 0.0182 1 08/18/2020 21:58 WG1528130 1,2,4-Trimethylbenzene U 0.00231 0.00730 1 08/18/2020 21:58 WG1528130 1,3,5-Trimethylbenzene U 0.00292 0.00730 1 08/18/2020 21:58 WG1528130 Vinyl chloride U 0.00169 0.00365 1 08/18/2020 21:58 WG1528130 o-Xylene U 0.00128 0.00365 1 08/18/2020 21:58 WG1528130 m&p-Xylene U 0.00277 0.00584 1 08/18/2020 21:58 WG1528130 Xylenes, Total U 0.00128 0.00948 1 08/18/2020 21:58 WG1528130 (S) Toluene-d8 102 75.0-131 08/18/2020 21:58 WG1528130
(S) 4-Bromofluorobenzene 99.9 67.0-138 08/18/2020 21:58 WG1528130 (S) 1,2-Dichloroethane-d4 94.6 70.0-130 08/18/2020 21:58 WG1528130 1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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QUALITY CONTROL SUMMARYWG1528409
Total Solids by Method 2540 G-2011 L1250854-02
Method Blank (MB)
(MB) R3561740-1 08/19/20 10:49
MB Result MB Qualifier MB MDL MB RDL
Analyte % % %
Total Solids 0.000
L1250840-06 Original Sample (OS) • Duplicate (DUP)
(OS) L1250840-06 08/19/20 10:49 • (DUP) R3561740-3 08/19/20 10:49 Original Result DUP Result Dilution DUP RPD DUP Qualifier DUP RPD Limits
Analyte % % % %
Total Solids 85.0 84.0 1 1.22 10
Laboratory Control Sample (LCS)
(LCS) R3561740-2 08/19/20 10:49
Spike Amount LCS Result LCS Rec. Rec. Limits LCS Qualifier Analyte % % % %
Total Solids 50.0 50.0 100 85.0-115
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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QUALITY CONTROL SUMMARYWG1527703
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-01 Method Blank (MB)
(MB) R3561028-2 08/18/20 09:00
MB Result MB Qualifier MB MDL MB RDL
Analyte ug/l ug/l ug/l
Acetone U 11.3 25.0
Acrylonitrile U 0.671 5.00
Benzene U 0.0941 0.500
Bromobenzene U 0.118 0.500
Bromodichloromethane U 0.136 0.500
Bromochloromethane U 0.128 0.500
Bromoform U 0.129 0.500
Bromomethane U 0.605 2.50
n-Butylbenzene U 0.157 0.500
sec-Butylbenzene U 0.125 0.500
tert-Butylbenzene U 0.127 0.500
Carbon disulfide U 0.0962 0.500
Carbon tetrachloride U 0.128 0.500
Chlorobenzene U 0.117 0.500
Chlorodibromomethane U 0.140 0.500
Chloroethane U 0.192 2.50
Chloroform U 0.111 0.500
Chloromethane U 0.960 1.25
2-Chlorotoluene U 0.106 0.500
4-Chlorotoluene U 0.114 0.500
1,2-Dibromo-3-Chloropropane U 0.276 2.50
1,2-Dibromoethane U 0.126 0.500
Dibromomethane U 0.122 0.500
1,2-Dichlorobenzene U 0.107 0.500
1,3-Dichlorobenzene U 0.299 0.500
1,4-Dichlorobenzene U 0.120 0.500
trans-1,4-Dichloro-2-butene U 0.467 5.00
Dichlorodifluoromethane U 0.374 2.50
1,1-Dichloroethane U 0.100 0.500
1,2-Dichloroethane U 0.0819 0.500
1,1-Dichloroethene U 0.188 0.500
cis-1,2-Dichloroethene U 0.126 0.500
trans-1,2-Dichloroethene U 0.149 0.500
1,2-Dichloropropane U 0.149 0.500
1,1-Dichloropropene U 0.142 0.500
1,3-Dichloropropane U 0.109 1.00
cis-1,3-Dichloropropene U 0.111 0.500
trans-1,3-Dichloropropene U 0.118 0.500
2,2-Dichloropropane U 0.161 0.500
Di-isopropyl ether U 0.105 0.500
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
ACCOUNT: PROJECT: SDG: DATE/TIME: PAGE:

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QUALITY CONTROL SUMMARYWG1527703
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-01 Method Blank (MB)
(MB) R3561028-2 08/18/20 09:00
MB Result MB Qualifier MB MDL MB RDL
Analyte ug/l ug/l ug/l
Ethylbenzene U 0.137 0.500
Hexachloro-1,3-butadiene U 0.337 1.00
2-Hexanone U 0.787 5.00
Isopropylbenzene U 0.105 0.500
p-Isopropyltoluene U 0.120 0.500
2-Butanone (MEK) U 1.19 5.00
Methylene Chloride U 0.430 2.50
4-Methyl-2-pentanone (MIBK) U 0.478 5.00
Methyl tert-butyl ether U 0.101 0.500
Naphthalene U 0.174 2.50
n-Propylbenzene U 0.0993 0.500
Styrene U 0.118 0.500
1,1,1,2-Tetrachloroethane U 0.147 0.500
1,1,2,2-Tetrachloroethane U 0.133 0.500
Tetrachloroethene U 0.300 0.500
Tetrahydrofuran U 0.929 5.00
Toluene U 0.278 0.500
1,1,2-Trichlorotrifluoroethane U 0.180 0.500
1,2,3-Trichlorobenzene U 0.164 0.500
1,2,4-Trichlorobenzene U 0.481 1.00
1,1,1-Trichloroethane U 0.149 0.500
1,1,2-Trichloroethane U 0.158 0.500
Trichloroethene U 0.190 0.500
Trichlorofluoromethane U 0.160 2.50
1,2,3-Trichloropropane U 0.237 2.50
1,2,4-Trimethylbenzene U 0.322 0.500
1,3,5-Trimethylbenzene U 0.104 0.500
Vinyl chloride U 0.234 0.500
Xylenes, Total U 0.174 1.50
o-Xylene U 0.174 0.500
m&p-Xylenes U 0.430 1.00
(S) Toluene-d8 103 80.0-120
(S) 4-Bromofluorobenzene 99.0 77.0-126
(S) 1,2-Dichloroethane-d4 105 70.0-130
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
ACCOUNT: PROJECT: SDG: DATE/TIME: PAGE:

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QUALITY CONTROL SUMMARYWG1527703
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-01 Laboratory Control Sample (LCS)
(LCS) R3561028-1 08/18/20 07:55
Spike Amount LCS Result LCS Rec. Rec. Limits LCS Qualifier Analyte ug/l ug/l % %
Acetone 25.0 31.8 127 19.0-160
Acrylonitrile 25.0 27.9 112 55.0-149
Benzene 5.00 4.89 97.8 70.0-123
Bromobenzene 5.00 4.94 98.8 73.0-121
Bromodichloromethane 5.00 5.15 103 75.0-120
Bromochloromethane 5.00 5.27 105 76.0-122
Bromoform 5.00 5.46 109 68.0-132
Bromomethane 5.00 5.12 102 10.0-160
n-Butylbenzene 5.00 5.24 105 73.0-125
sec-Butylbenzene 5.00 5.21 104 75.0-125
tert-Butylbenzene 5.00 5.21 104 76.0-124
Carbon disulfide 5.00 4.70 94.0 61.0-128
Carbon tetrachloride 5.00 4.88 97.6 68.0-126
Chlorobenzene 5.00 4.90 98.0 80.0-121
Chlorodibromomethane 5.00 5.58 112 77.0-125
Chloroethane 5.00 5.28 106 47.0-150
Chloroform 5.00 5.01 100 73.0-120
Chloromethane 5.00 6.66 133 41.0-142
2-Chlorotoluene 5.00 4.91 98.2 76.0-123
4-Chlorotoluene 5.00 5.22 104 75.0-122
1,2-Dibromo-3-Chloropropane 5.00 5.45 109 58.0-134
1,2-Dibromoethane 5.00 5.55 111 80.0-122
Dibromomethane 5.00 5.26 105 80.0-120
1,2-Dichlorobenzene 5.00 5.51 110 79.0-121
1,3-Dichlorobenzene 5.00 5.33 107 79.0-120
1,4-Dichlorobenzene 5.00 5.00 100 79.0-120
trans-1,4-Dichloro-2-butene 5.00 4.81 96.2 33.0-144
Dichlorodifluoromethane 5.00 5.99 120 51.0-149
1,1-Dichloroethane 5.00 5.02 100 70.0-126
1,2-Dichloroethane 5.00 5.05 101 70.0-128
1,1-Dichloroethene 5.00 4.77 95.4 71.0-124
cis-1,2-Dichloroethene 5.00 5.03 101 73.0-120
trans-1,2-Dichloroethene 5.00 4.82 96.4 73.0-120
1,2-Dichloropropane 5.00 5.31 106 77.0-125
1,1-Dichloropropene 5.00 4.91 98.2 74.0-126
1,3-Dichloropropane 5.00 5.23 105 80.0-120
cis-1,3-Dichloropropene 5.00 5.20 104 80.0-123
trans-1,3-Dichloropropene 5.00 5.29 106 78.0-124
2,2-Dichloropropane 5.00 5.32 106 58.0-130
Di-isopropyl ether 5.00 5.13 103 58.0-138
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
ACCOUNT: PROJECT: SDG: DATE/TIME: PAGE:

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QUALITY CONTROL SUMMARYWG1527703
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-01 Laboratory Control Sample (LCS)
(LCS) R3561028-1 08/18/20 07:55
Spike Amount LCS Result LCS Rec. Rec. Limits LCS Qualifier Analyte ug/l ug/l % %
Ethylbenzene 5.00 5.00 100 79.0-123
Hexachloro-1,3-butadiene 5.00 5.51 110 54.0-138
2-Hexanone 25.0 26.3 105 67.0-149
Isopropylbenzene 5.00 5.26 105 76.0-127
p-Isopropyltoluene 5.00 5.10 102 76.0-125
2-Butanone (MEK) 25.0 27.6 110 44.0-160
Methylene Chloride 5.00 5.16 103 67.0-120
4-Methyl-2-pentanone (MIBK) 25.0 27.1 108 68.0-142
Methyl tert-butyl ether 5.00 5.03 101 68.0-125
Naphthalene 5.00 4.62 92.4 54.0-135
n-Propylbenzene 5.00 4.94 98.8 77.0-124
Styrene 5.00 5.04 101 73.0-130
1,1,1,2-Tetrachloroethane 5.00 5.33 107 75.0-125
1,1,2,2-Tetrachloroethane 5.00 5.34 107 65.0-130
Tetrachloroethene 5.00 5.03 101 72.0-132
Tetrahydrofuran 5.00 5.63 113 41.0-146
Toluene 5.00 5.14 103 79.0-120
1,1,2-Trichlorotrifluoroethane 5.00 4.88 97.6 69.0-132
1,2,3-Trichlorobenzene 5.00 5.02 100 50.0-138
1,2,4-Trichlorobenzene 5.00 5.36 107 57.0-137
1,1,1-Trichloroethane 5.00 4.94 98.8 73.0-124
1,1,2-Trichloroethane 5.00 5.28 106 80.0-120
Trichloroethene 5.00 4.79 95.8 78.0-124
Trichlorofluoromethane 5.00 4.68 93.6 59.0-147
1,2,3-Trichloropropane 5.00 5.47 109 73.0-130
1,2,4-Trimethylbenzene 5.00 5.36 107 76.0-121
1,3,5-Trimethylbenzene 5.00 5.09 102 76.0-122
Vinyl chloride 5.00 5.09 102 67.0-131
Xylenes, Total 15.0 15.4 103 79.0-123
o-Xylene 5.00 5.07 101 80.0-122
m&p-Xylenes 10.0 10.3 103 80.0-122
(S) Toluene-d8 101 80.0-120
(S) 4-Bromofluorobenzene 101 77.0-126
(S) 1,2-Dichloroethane-d4 102 70.0-130
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
ACCOUNT: PROJECT: SDG: DATE/TIME: PAGE:

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QUALITY CONTROL SUMMARYWG1527703
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-01 L1249199-55 Original Sample (OS) • Matrix Spike (MS) • Matrix Spike Duplicate (MSD) (OS) L1249199-55 08/18/20 12:49 • (MS) R3561028-3 08/18/20 18:57 • (MSD) R3561028-4 08/18/20 19:18 Spike Amount Original Result MS Result MSD Result MS Rec. MSD Rec. Dilution Rec. Limits MS Qualifier MSD Qualifier RPD RPD Limits Analyte ug/l ug/l ug/l ug/l % % % % %
Acetone 25.0 U 34.3 38.9 137 156 1 10.0-160 12.6 35
Acrylonitrile 25.0 U 30.1 33.2 120 133 1 21.0-160 9.79 32 Benzene 5.00 U 4.41 5.87 88.2 117 1 17.0-158 J3 28.4 27 Bromobenzene 5.00 U 4.54 5.61 90.8 112 1 30.0-149 21.1 28 Bromodichloromethane 5.00 U 4.75 6.03 95.0 121 1 31.0-150 23.7 27 Bromoform 5.00 U 5.23 6.20 105 124 1 29.0-150 17.0 29
Bromomethane 5.00 U 4.79 6.54 95.8 131 1 10.0-160 30.9 38 n-Butylbenzene 5.00 U 4.73 6.07 94.6 121 1 31.0-150 24.8 30 sec-Butylbenzene 5.00 U 4.74 6.19 94.8 124 1 33.0-155 26.5 29 tert-Butylbenzene 5.00 U 4.61 6.13 92.2 123 1 34.0-153 J3 28.3 28 Carbon disulfide 5.00 U 4.49 6.24 89.8 125 1 10.0-156 J3 32.6 28 Carbon tetrachloride 5.00 U 4.64 6.46 92.8 129 1 23.0-159 J3 32.8 28 Chlorobenzene 5.00 U 4.41 5.58 88.2 112 1 33.0-152 23.4 27 Chlorodibromomethane 5.00 U 5.19 6.40 104 128 1 37.0-149 20.9 27 Chloroethane 5.00 U 5.40 7.15 108 143 1 10.0-160 27.9 30 Chloroform 5.00 0.770 5.50 6.86 94.6 122 1 29.0-154 22.0 28 Chloromethane 5.00 U 7.33 9.61 147 192 1 10.0-160 J5 26.9 29 2-Chlorotoluene 5.00 U 4.41 5.62 88.2 112 1 32.0-153 24.1 28 4-Chlorotoluene 5.00 U 4.75 5.86 95.0 117 1 32.0-150 20.9 28 1,2-Dibromo-3-Chloropropane 5.00 U 5.86 6.33 117 127 1 22.0-151 7.71 34 1,2-Dibromoethane 5.00 U 5.20 6.20 104 124 1 34.0-147 17.5 27 Dibromomethane 5.00 U 4.81 5.93 96.2 119 1 30.0-151 20.9 27 1,2-Dichlorobenzene 5.00 U 5.06 6.21 101 124 1 34.0-149 20.4 28 1,3-Dichlorobenzene 5.00 U 4.80 6.00 96.0 120 1 36.0-146 22.2 27 1,4-Dichlorobenzene 5.00 U 4.63 5.72 92.6 114 1 35.0-142 21.1 27 Dichlorodifluoromethane 5.00 U 5.65 8.24 113 165 1 10.0-160 J3 J5 37.3 29 1,1-Dichloroethane 5.00 U 4.69 6.12 93.8 122 1 25.0-158 26.5 27 1,2-Dichloroethane 5.00 U 4.85 5.87 97.0 117 1 29.0-151 19.0 27 1,1-Dichloroethene 5.00 U 4.81 6.22 96.2 124 1 11.0-160 25.6 29 cis-1,2-Dichloroethene 5.00 2.12 6.70 7.95 91.6 117 1 10.0-160 17.1 27 trans-1,2-Dichloroethene 5.00 U 4.59 5.99 91.8 120 1 17.0-153 26.5 27 1,2-Dichloropropane 5.00 U 4.63 6.10 92.6 122 1 30.0-156 J3 27.4 27 1,1-Dichloropropene 5.00 U 4.53 6.29 90.6 126 1 25.0-158 J3 32.5 27 Bromochloromethane 5.00 U 4.79 5.88 95.8 118 1 38.0-142 20.4 26 1,3-Dichloropropane 5.00 U 4.81 5.89 96.2 118 1 38.0-147 20.2 27 cis-1,3-Dichloropropene 5.00 U 4.39 5.61 87.8 112 1 34.0-149 24.4 28 trans-1,3-Dichloropropene 5.00 U 4.96 6.09 99.2 122 1 32.0-149 20.5 28 2,2-Dichloropropane 5.00 U 4.41 5.83 88.2 117 1 24.0-152 27.7 29 Di-isopropyl ether 5.00 U 4.99 6.24 99.8 125 1 21.0-160 22.3 28 Ethylbenzene 5.00 U 4.61 5.99 92.2 120 1 30.0-155 26.0 27 1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
ACCOUNT: PROJECT: SDG: DATE/TIME: PAGE:

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QUALITY CONTROL SUMMARYWG1527703
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-01 L1249199-55 Original Sample (OS) • Matrix Spike (MS) • Matrix Spike Duplicate (MSD) (OS) L1249199-55 08/18/20 12:49 • (MS) R3561028-3 08/18/20 18:57 • (MSD) R3561028-4 08/18/20 19:18 Spike Amount Original Result MS Result MSD Result MS Rec. MSD Rec. Dilution Rec. Limits MS Qualifier MSD Qualifier RPD RPD Limits Analyte ug/l ug/l ug/l ug/l % % % % %
Hexachloro-1,3-butadiene 5.00 U 4.70 6.24 94.0 125 1 20.0-154 28.2 34 2-Hexanone 25.0 U 28.9 32.6 116 130 1 21.0-160 12.0 29
Isopropylbenzene 5.00 U 4.80 6.27 96.0 125 1 28.0-157 26.6 27 p-Isopropyltoluene 5.00 U 4.57 5.96 91.4 119 1 30.0-154 26.4 29 2-Butanone (MEK) 25.0 U 30.3 34.5 121 138 1 10.0-160 13.0 32 Methylene Chloride 5.00 U 4.48 5.96 89.6 119 1 23.0-144 J3 28.4 28 4-Methyl-2-pentanone (MIBK) 25.0 U 30.1 33.4 120 134 1 29.0-160 10.4 29 Methyl tert-butyl ether 5.00 U 5.19 6.17 104 123 1 28.0-150 17.3 29 Naphthalene 5.00 U 5.08 6.24 102 125 1 12.0-156 20.5 35 n-Propylbenzene 5.00 U 4.48 5.71 89.6 114 1 31.0-154 24.1 28 Styrene 5.00 U 4.70 5.91 94.0 118 1 33.0-155 22.8 28
1,1,1,2-Tetrachloroethane 5.00 U 4.83 5.98 96.6 120 1 36.0-151 21.3 29 1,1,2,2-Tetrachloroethane 5.00 U 5.55 6.18 111 124 1 33.0-150 10.7 28 Tetrachloroethene 5.00 35.6 39.3 40.9 74.0 106 1 10.0-160 3.99 27 m&p-Xylenes 10.0 U 9.28 12.2 92.8 122 1 43.0-146 J3 27.2 26 Toluene 5.00 U 4.53 5.93 90.6 119 1 26.0-154 26.8 28
1,1,2-Trichlorotrifluoroethane 5.00 U 4.95 6.75 99.0 135 1 23.0-160 J3 30.8 30 1,2,3-Trichlorobenzene 5.00 U 5.30 7.09 106 142 1 17.0-150 28.9 36 1,2,4-Trichlorobenzene 5.00 U 4.86 6.27 97.2 125 1 24.0-150 25.3 33 1,1,1-Trichloroethane 5.00 U 4.68 6.37 93.6 127 1 23.0-160 J3 30.6 28 1,1,2-Trichloroethane 5.00 U 5.08 5.85 102 117 1 35.0-147 14.1 27 Trichloroethene 5.00 1.15 5.42 6.79 85.4 113 1 10.0-160 22.4 25 Trichlorofluoromethane 5.00 U 5.06 7.75 101 155 1 17.0-160 J3 42.0 31 1,2,3-Trichloropropane 5.00 U 5.46 6.15 109 123 1 34.0-151 11.9 29 1,2,4-Trimethylbenzene 5.00 U 4.85 6.15 97.0 123 1 26.0-154 23.6 27 1,3,5-Trimethylbenzene 5.00 U 4.58 5.98 91.6 120 1 28.0-153 26.5 27 o-Xylene 5.00 U 4.54 5.80 90.8 116 1 45.0-144 24.4 26
Vinyl chloride 5.00 U 5.62 7.82 112 156 1 10.0-160 J3 32.7 27 Xylenes, Total 15.0 U 13.8 18.0 92.0 120 1 29.0-154 26.4 28 Tetrahydrofuran 5.00 U 5.66 6.75 113 135 1 12.0-156 17.6 27 trans-1,4-Dichloro-2-butene 5.00 U 4.69 6.26 93.8 125 1 10.0-157 28.7 37 (S) Toluene-d8 98.1 97.6 80.0-120
(S) 4-Bromofluorobenzene 101 100 77.0-126
(S) 1,2-Dichloroethane-d4 104 105 70.0-130
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
ACCOUNT: PROJECT: SDG: DATE/TIME: PAGE:

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QUALITY CONTROL SUMMARYWG1528130
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-02 Method Blank (MB)
(MB) R3561482-2 08/18/20 14:58
MB Result MB Qualifier MB MDL MB RDL
Analyte mg/kg mg/kg mg/kg
Acetone U 0.0365 0.0500
Acrylonitrile U 0.00361 0.0125
Benzene U 0.000467 0.00100
Bromobenzene U 0.000900 0.0125
Bromodichloromethane U 0.000725 0.00250
Bromochloromethane U 0.000564 0.00500
Bromoform U 0.00117 0.0250
Bromomethane U 0.00197 0.0125
n-Butylbenzene U 0.00525 0.0125
sec-Butylbenzene U 0.00288 0.0125
tert-Butylbenzene U 0.00195 0.00500
Carbon tetrachloride U 0.000898 0.00500
Chlorobenzene U 0.000210 0.00250
Chlorodibromomethane U 0.000612 0.00250
Chloroethane U 0.00170 0.00500
Chloroform U 0.00103 0.00250
Chloromethane U 0.00435 0.0125
2-Chlorotoluene U 0.000865 0.00250
4-Chlorotoluene U 0.000450 0.00500
1,2-Dibromo-3-Chloropropane U 0.00390 0.0250
1,2-Dibromoethane U 0.000648 0.00250
Dibromomethane U 0.000750 0.00500
1,2-Dichlorobenzene U 0.000425 0.00500
1,3-Dichlorobenzene U 0.000600 0.00500
1,4-Dichlorobenzene U 0.000700 0.00500
Dichlorodifluoromethane U 0.00161 0.00250
1,1-Dichloroethane U 0.000491 0.00250
1,2-Dichloroethane U 0.000649 0.00250
1,1-Dichloroethene U 0.000606 0.00250
cis-1,2-Dichloroethene U 0.000734 0.00250
trans-1,2-Dichloroethene U 0.00104 0.00500
1,2-Dichloropropane U 0.00142 0.00500
1,1-Dichloropropene U 0.000809 0.00250
1,3-Dichloropropane U 0.000501 0.00500
cis-1,3-Dichloropropene U 0.000757 0.00250
trans-1,3-Dichloropropene U 0.00114 0.00500
2,2-Dichloropropane U 0.00138 0.00250
Di-isopropyl ether U 0.000410 0.00100
Ethylbenzene U 0.000737 0.00250
Hexachloro-1,3-butadiene 0.0124 J 0.00600 0.0250
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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QUALITY CONTROL SUMMARYWG1528130
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-02 Method Blank (MB)
(MB) R3561482-2 08/18/20 14:58
MB Result MB Qualifier MB MDL MB RDL
Analyte mg/kg mg/kg mg/kg
2-Hexanone U 0.00336 0.0250
Isopropylbenzene U 0.000425 0.00250
p-Isopropyltoluene U 0.00255 0.00500
2-Butanone (MEK) U 0.0635 0.100
Methylene Chloride 0.00825 J 0.00664 0.0250
4-Methyl-2-pentanone (MIBK) U 0.00228 0.0250
Methyl tert-butyl ether U 0.000350 0.00100
Naphthalene U 0.00488 0.0125
n-Propylbenzene U 0.000950 0.00500
Styrene U 0.000229 0.0125
1,1,1,2-Tetrachloroethane U 0.000948 0.00250
1,1,2,2-Tetrachloroethane U 0.000695 0.00250
Tetrachloroethene U 0.000896 0.00250
Tetrahydrofuran U 0.00352 0.0125
Toluene U 0.00130 0.00500
1,1,2-Trichlorotrifluoroethane U 0.000754 0.00250
1,2,3-Trichlorobenzene U 0.00733 0.0125
1,2,4-Trichlorobenzene U 0.00440 0.0125
1,1,1-Trichloroethane U 0.000923 0.00250
1,1,2-Trichloroethane U 0.000597 0.00250
Trichloroethene U 0.000584 0.00100
Trichlorofluoromethane U 0.000827 0.00250
1,2,3-Trichloropropane U 0.00162 0.0125
1,2,4-Trimethylbenzene U 0.00158 0.00500
1,3,5-Trimethylbenzene U 0.00200 0.00500
Vinyl chloride U 0.00116 0.00250
Xylenes, Total U 0.000880 0.00650
o-Xylene U 0.000880 0.00250
m&p-Xylenes U 0.00190 0.00400
(S) Toluene-d8 103 75.0-131
(S) 4-Bromofluorobenzene 96.3 67.0-138
(S) 1,2-Dichloroethane-d4 94.1 70.0-130
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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ONE LAB. NATIONWIDE.

QUALITY CONTROL SUMMARYWG1528130
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-02 Laboratory Control Sample (LCS)
(LCS) R3561482-1 08/18/20 13:56
Spike Amount LCS Result LCS Rec. Rec. Limits LCS Qualifier Analyte mg/kg mg/kg % %
Acetone 0.625 0.636 102 10.0-160
Acrylonitrile 0.625 0.629 101 45.0-153
Benzene 0.125 0.136 109 70.0-123
Bromobenzene 0.125 0.141 113 73.0-121
Bromodichloromethane 0.125 0.143 114 73.0-121
Bromochloromethane 0.125 0.122 97.6 77.0-128
Bromoform 0.125 0.125 100 64.0-132
Bromomethane 0.125 0.120 96.0 56.0-147
n-Butylbenzene 0.125 0.131 105 68.0-135
sec-Butylbenzene 0.125 0.127 102 74.0-130
tert-Butylbenzene 0.125 0.121 96.8 75.0-127
Carbon tetrachloride 0.125 0.121 96.8 66.0-128
Chlorobenzene 0.125 0.123 98.4 76.0-128
Chlorodibromomethane 0.125 0.155 124 74.0-127
Chloroethane 0.125 0.124 99.2 61.0-134
Chloroform 0.125 0.130 104 72.0-123
Chloromethane 0.125 0.127 102 51.0-138
2-Chlorotoluene 0.125 0.124 99.2 75.0-124
4-Chlorotoluene 0.125 0.121 96.8 75.0-124
1,2-Dibromo-3-Chloropropane 0.125 0.122 97.6 59.0-130
1,2-Dibromoethane 0.125 0.149 119 74.0-128
Dibromomethane 0.125 0.134 107 75.0-122
1,2-Dichlorobenzene 0.125 0.157 126 76.0-124 J4
1,3-Dichlorobenzene 0.125 0.138 110 76.0-125
1,4-Dichlorobenzene 0.125 0.113 90.4 77.0-121
Dichlorodifluoromethane 0.125 0.103 82.4 43.0-156
1,1-Dichloroethane 0.125 0.120 96.0 70.0-127
1,2-Dichloroethane 0.125 0.130 104 65.0-131
1,1-Dichloroethene 0.125 0.114 91.2 65.0-131
cis-1,2-Dichloroethene 0.125 0.138 110 73.0-125
trans-1,2-Dichloroethene 0.125 0.126 101 71.0-125
1,2-Dichloropropane 0.125 0.118 94.4 74.0-125
1,1-Dichloropropene 0.125 0.146 117 73.0-125
1,3-Dichloropropane 0.125 0.123 98.4 80.0-125
cis-1,3-Dichloropropene 0.125 0.118 94.4 76.0-127
trans-1,3-Dichloropropene 0.125 0.127 102 73.0-127
2,2-Dichloropropane 0.125 0.115 92.0 59.0-135
Di-isopropyl ether 0.125 0.130 104 60.0-136
Ethylbenzene 0.125 0.139 111 74.0-126
Hexachloro-1,3-butadiene 0.125 0.140 112 57.0-150
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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QUALITY CONTROL SUMMARYWG1528130
Volatile Organic Compounds (GC/MS) by Method 8260B L1250854-02 Laboratory Control Sample (LCS)
(LCS) R3561482-1 08/18/20 13:56
Spike Amount LCS Result LCS Rec. Rec. Limits LCS Qualifier Analyte mg/kg mg/kg % %
2-Hexanone 0.625 0.772 124 54.0-147
Isopropylbenzene 0.125 0.121 96.8 72.0-127
p-Isopropyltoluene 0.125 0.135 108 72.0-133
2-Butanone (MEK) 0.625 0.654 105 30.0-160
Methylene Chloride 0.125 0.113 90.4 68.0-123
4-Methyl-2-pentanone (MIBK) 0.625 0.689 110 56.0-143
Methyl tert-butyl ether 0.125 0.132 106 66.0-132
Naphthalene 0.125 0.0908 72.6 59.0-130
n-Propylbenzene 0.125 0.110 88.0 74.0-126
Styrene 0.125 0.145 116 72.0-127
1,1,1,2-Tetrachloroethane 0.125 0.122 97.6 74.0-129
1,1,2,2-Tetrachloroethane 0.125 0.130 104 68.0-128
Tetrachloroethene 0.125 0.126 101 70.0-136
Tetrahydrofuran 0.125 0.142 114 37.0-146
Toluene 0.125 0.127 102 75.0-121
1,1,2-Trichlorotrifluoroethane 0.125 0.119 95.2 61.0-139 1,2,3-Trichlorobenzene 0.125 0.118 94.4 59.0-139
1,2,4-Trichlorobenzene 0.125 0.125 100 62.0-137
1,1,1-Trichloroethane 0.125 0.109 87.2 69.0-126
1,1,2-Trichloroethane 0.125 0.123 98.4 78.0-123
Trichloroethene 0.125 0.113 90.4 76.0-126
Trichlorofluoromethane 0.125 0.145 116 61.0-142
1,2,3-Trichloropropane 0.125 0.131 105 67.0-129
1,2,4-Trimethylbenzene 0.125 0.144 115 70.0-126
1,3,5-Trimethylbenzene 0.125 0.120 96.0 73.0-127
Vinyl chloride 0.125 0.117 93.6 63.0-134
Xylenes, Total 0.375 0.418 111 72.0-127
o-Xylene 0.125 0.135 108 79.0-124
m&p-Xylenes 0.250 0.283 113 76.0-126
(S) Toluene-d8 101 75.0-131
(S) 4-Bromofluorobenzene 106 67.0-138
(S) 1,2-Dichloroethane-d4 99.7 70.0-130
1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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GLOSSARY OF TERMS
Guide to Reading and Understanding Your Laboratory Report The information below is designed to better explain the various terms used in your report of analytical results from the Laboratory. This is not intended as a comprehensive explanation, and if you have additional questions please contact your project representative.

Results Disclaimer - Information that may be provided by the customer, and contained within this report, include Permit Limits, Project Name, Sample ID, Sample Matrix, Sample Preservation, Field Blanks, Field Spikes, Field Duplicates, On-Site Data, Sampling Collection Dates/Times, and Sampling Location. Results relate to the accuracy of this information provided, and as the samples are received.

Abbreviations and Definitions
(dry) Results are reported based on the dry weight of the sample. [this will only be present on a dry report basis for soils].

MDL Method Detection Limit.

MDL (dry) Method Detection Limit.

RDL Reported Detection Limit.

RDL (dry) Reported Detection Limit.

Rec. Recovery.

RPD Relative Percent Difference.

SDG Sample Delivery Group.
(S)
Surrogate (Surrogate Standard) - Analytes added to every blank, sample, Laboratory Control Sample/Duplicate and Matrix Spike/Duplicate; used to evaluate analytical efficiency by measuring recovery. Surrogates are not expected to be detected in all environmental media.

U Not detected at the Reporting Limit (or MDL where applicable).

Analyte The name of the particular compound or analysis performed. Some Analyses and Methods will have multiple analytes reported.

Dilution
If the sample matrix contains an interfering material, the sample preparation volume or weight values differ from the standard, or if concentrations of analytes in the sample are higher than the highest limit of concentration that the laboratory can accurately report, the sample may be diluted for analysis. If a value different than 1 is used in this field, the result reported has already been corrected for this factor.

Limits
These are the target % recovery ranges or % difference value that the laboratory has historically determined as normal for the method and analyte being reported. Successful QC Sample analysis will target all analytes recovered or duplicated within these ranges.

Original Sample The non-spiked sample in the prep batch used to determine the Relative Percent Difference (RPD) from a quality control sample. The Original Sample may not be included within the reported SDG.

Qualifier
This column provides a letter and/or number designation that corresponds to additional information concerning the result reported. If a Qualifier is present, a definition per Qualifier is provided within the Glossary and Definitions page and potentially a discussion of possible implications of the Qualifier in the Case Narrative if applicable.

Result
The actual analytical final result (corrected for any sample specific characteristics) reported for your sample. If there was no measurable result returned for a specific analyte, the result in this column may state “ND” (Not Detected) or “BDL” (Below Detectable Levels). The information in the results column should always be accompanied by either an MDL (Method Detection Limit) or RDL (Reporting Detection Limit) that defines the lowest value that the laboratory could detect or report for this analyte.

Uncertainty
(Radiochemistry) Confidence level of 2 sigma.

Case Narrative (Cn)
A brief discussion about the included sample results, including a discussion of any non-conformances to protocol observed either at sample receipt by the laboratory from the field or during the analytical process. If present, there will be a section in the Case Narrative to discuss the meaning of any data qualifiers used in the report.

Quality Control
Summary (Qc)
This section of the report includes the results of the laboratory quality control analyses required by procedure or analytical methods to assist in evaluating the validity of the results reported for your samples. These analyses are not being performed on your samples typically, but on laboratory generated material.

Sample Chain of
Custody (Sc)
This is the document created in the field when your samples were initially collected. This is used to verify the time and date of collection, the person collecting the samples, and the analyses that the laboratory is requested to perform. This chain of custody also documents all persons (excluding commercial shippers) that have had control or possession of the samples from the time of collection until delivery to the laboratory for analysis.

Sample Results (Sr)
This section of your report will provide the results of all testing performed on your samples. These results are provided by sample ID and are separated by the analyses performed on each sample. The header line of each analysis section for each sample will provide the name and method number for the analysis reported.

Sample Summary (Ss) This section of the Analytical Report defines the specific analyses performed for each sample ID, including the dates and times of preparation and/or analysis.

Qualifier Description
J The identification of the analyte is acceptable; the reported value is an estimate.

J3 The associated batch QC was outside the established quality control range for precision.

J4 The associated batch QC was outside the established quality control range for accuracy.

J5 The sample matrix interfered with the ability to make any accurate determination; spike value is high. 1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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ONE LAB. NATIONWIDE.

Pace National is the only environmental laboratory accredited/certified to support your work nationwide from one location. One phone call, one point of contact, one laboratory. No other lab is as accessible or prepared to handle your needs throughout the country. Our capacity and capability from our single location laboratory is comparable to the collective totals of the network laboratories in our industry. The most significant benefit to our one location design is the design of our laboratory campus. The model is conducive to accelerated productivity, decreasing turn-around time, and preventing cross contamination, thus protecting sample integrity. Our focus on premium quality and prompt service allows us to be YOUR LAB OF CHOICE. * Not all certifications held by the laboratory are applicable to the results reported in the attached report. * Accreditation is only applicable to the test methods specified on each scope of accreditation held by Pace National.

State Accreditations
Alabama 40660 Nebraska NE-OS-15-05
Alaska 17-026 Nevada TN-03-2002-34
Arizona AZ0612 New Hampshire 2975
Arkansas 88-0469 New Jersey–NELAP TN002
California 2932 New Mexico ¹ n/a
Colorado TN00003 New York 11742
Connecticut PH-0197 North Carolina Env375
Florida E87487 North Carolina ¹ DW21704
Georgia NELAP North Carolina ³ 41
Georgia ¹ 923 North Dakota R-140
Idaho TN00003 Ohio–VAP CL0069
Illinois 200008 Oklahoma 9915
Indiana C-TN-01 Oregon TN200002
Iowa 364 Pennsylvania 68-02979
Kansas E-10277 Rhode Island LAO00356
Kentucky ¹ ⁶ 90010 South Carolina 84004
Kentucky ² 16 South Dakota n/a
Louisiana AI30792 Tennessee ¹ ⁴ 2006
Louisiana ¹ LA180010 Texas T104704245-18-15
Maine TN0002 Texas ⁵ LAB0152
Maryland 324 Utah TN00003
Massachusetts M-TN003 Vermont VT2006
Michigan 9958 Virginia 460132
Minnesota 047-999-395 Washington C847
Mississippi TN00003 West Virginia 233
Missouri 340 Wisconsin 9980939910
Montana CERT0086 Wyoming A2LA

Third Party Federal Accreditations
A2LA – ISO 17025 1461.01 AIHA-LAP,LLC EMLAP 100789
A2LA – ISO 17025 ⁵ 1461.02 DOD 1461.01
Canada 1461.01 USDA P330-15-00234
EPA–Crypto TN00003

ACCREDITATIONS & LOCATIONS

¹ Drinking Water ² Underground Storage Tanks ³ Aquatic Toxicity ⁴ Chemical/Microbiological ⁵ Mold ⁶ Wastewater n/a Accreditation not applicable

Our Locations
Pace National has sixty-four client support centers that provide sample pickup and/or the delivery of sampling supplies. If you would like assistance from one of our support offices, please contact our main office. Pace National performs all testing at our central laboratory. 1 Cp
2 Tc
3 Ss
4 Cn
5 Ds
6 Sr
7 Qc
8 Gl
9 Al
10 Sc
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4" co4"
NM
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Appendix B
FAA Determination Letter
Mail Processing Center
Federal Aviation Administration
Southwest Regional Office
Obstruction Evaluation Group
10101 Hillwood Parkway
Fort Worth, TX 76177
Aeronautical Study No.
2021-AWP-3159-OE
Prior Study No.
2019-AWP-1623-OE

Page 1 of 7 ends

City Council and Authorities ConcurrentFebruary 22, 2022

City Council and Authorities Concurrent
February 22, 2022