Agenda packet — City Council and Authorities Concurrent, April 5, 2022 (part 1 of 6)

City of Santa Clara
Agenda
Council and Authorities Concurrent Meeting
Call and Notice of Special Meeting
Santa Clara Stadium Authority
Virtual Meeting
4:00 PM Closed Session
6:00 PM Study Session
7:00 PM Open Session
4:00 PMTuesday, April 5, 2022
Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution 22-9058, the City Council meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to have methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (now available during the meeting) • Via email to [email protected]
As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Santa Clara Stadium Authority Board to commence and convene on April 5, 2022, at 4:00 PM for a Special Meeting held virtually via Zoom, to consider the following matter(s) and to potentially take action with respect to them.
4:00 PM CLOSED SESSION
Call to Order
Roll Call

1.A Public Employee Appointment (Gov. Code §§ 54957, 54954.5, subd. (e).)
Title: Interim City Attorney
22-483

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Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022

1.B Public Employee Appointment (Gov. Code §§ 54957, 54954.5, subd. (e).)
Title: City Attorney
22-495

1.C Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(a) - Exposure to litigation Number of potential cases: 1
(Facts and Circumstances)
City
as potential defendant: Demand letter from the Law Offices of Randal M. Barnum, representing Andrea Jordan, dated
February 1, 2022.
22-428

1.D Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager’s designee
Employee Organization(s):

Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association
Unit
#3-IBEW Local 1245 (International Brotherhood of
Electrical Workers)
Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit #10-PSNSEA (Public Safety Non-Sworn Employees
Association)
22-463
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.

Convene to Closed Session
6:00 PM STUDY SESSION
Call to Order

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Council and Authorities Concurrent and Notice of
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April 5, 2022

2. Study Session on the Fiscal Year 2022/23 Municipal Fee Schedule and Parks & Recreation Cost Recovery Policy
22-105

1. Review and provide input on the Proposed Fiscal
Year 2022/23 Municipal Fee Schedule; and

2. Review and provide input on the proposed Parks
& Recreation Cost Recovery Policy.

Recommendation:
7:00 PM COUNCIL REGULAR AND SPECIAL STADIUM AUTHORITY MEETING *Open Session to begin at 7:00 PM or shortly thereafter Pledge of Allegiance and Statement of Values

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS

3.A Recognition of Santa Clara students for their participation in Santa
Clara Valley Science and Engineering Fair Association’s Synopsys Science and Technology Championship
22-280

3.B Presentation by Santa Clara Relay for Life22-429

3.C Verbal Report from the Chief Emergency Services Officer regarding COVID-19 Pandemic
22-365

3.D Verbal Report Update from Chief Emergency Services Officer Regarding the Local Drought Emergency
22-366

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no
separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

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Council and Authorities Concurrent and Notice of
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April 5, 2022

4.A Action on January 11, 2022 Council and Authorities Concurrent & Special Stadium Authority Meeting and January 25, 2022 Joint Council & Authorities Concurrent, Stadium Authority, and Special Planning Commission Meeting Minutes
22-472
Approve the January 11, 2022 Council and Authorities
Concurrent & Special Stadium Authority Meeting and
January 25, 2022 Joint Council & Authorities
Concurrent, Stadium Authority, and Special Planning
Commission Meeting Minutes.

Recommendation:

4.B Board, Commissions and Committee Minutes22-16
Note and file the Minutes of:

Parks & Recreation Commission - February 15, 2022
Board of Library Trustees - February 7, 2022
Planning Commission - February 16, 2022
Bicycle and Pedestrian Advisory Committee - January
24, 2022
Recommendation:

4.C Action on Bills and Claims Report (CC, SCSA, SOSA) for the period January 29, 2022 - March 4, 2022
22-363
Approve the list of Bills and Claims for January 29,
2022 - March 4, 2022.

Recommendation:

4.D Action on Award of Purchase Order to Valley Power Systems North, Inc. for Stationary Generator Services
22-114

1. Authorize the Office of the City Manager to execute
a Purchase Order with Valley Power Systems
North, Inc. for stationary generator services for an
initial one-year term beginning on July 1, 2022 and
ending on June 30, 2023 with maximum
compensation not-to-exceed $153,835; and

2. Authorize the Office of the City Manager to exercise up to four one-year options to extend the term of the
Purchase Order after the initial term, ending on
June 30, 2027 assuming all options are exercised
and subject to appropriation of funds.

Recommendation:

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Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022

4.E Action on Award of Purchase Order to MT Tire Service, LLC for Tire Maintenance and Repair Services
22-116

1. Authorize the City Manager’s Office to execute a
purchase order with MT Tire Service, LLC for tire
maintenance and repair services for an initial
one-year term with maximum compensation
not-to-exceed $115,267 (including a contingency of
$10,487); and

2. Authorize the City Manager’s Office to exercise up
to four one-year options to extend the term of the
purchase order, subject to the appropriation of
funds.

Recommendation:

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Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022

4.F Action on an Agreement with the Santa Clara Valley
Transportation
Authority for the 2010 Measure B Vehicle
Registration Fee Countywide Program for the Multi-jurisdictional Transportation Technology Project and Related Budget
Amendment
22-193

1. Approve and authorize the City Manager’s Office to
execute the funding agreement between the City of
Santa Clara and Santa Clara Valley Transportation
Authority for the 2010 Measure B Vehicle
Registration Fee Countywide Program for the
Multi-jurisdictional Transportation Technology
Project;

2. Consistent with City Charter Section 1305, “At any
meeting after the adoption of the budget, the City
Council may amend or supplement the budget by
motion adopted by the affirmative votes of at
least five members so as to authorize the transfer
of unused balances appropriated for one purpose
to another purpose, or to appropriate available
revenue not included in the budget,” approve the
FY 2021/22 budget amendment in the Streets and
Highways Capital Fund to increase the Other
Agencies Revenue estimate by $135,000 to
recognize grant funding for the VTA VRF grant
funds and establish an appropriation for the
Multi-jurisdictional Transportation Technology
Project the amount of $135,000; (five affirmative
Council votes required to appropriate
additional revenue); and

3. Authorize the City Manager’s Office to make minor
modifications to the Agreement, if needed, within
the approved cost of the project.

Recommendation:

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Council and Authorities Concurrent and Notice of
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April 5, 2022

4.G Action to Authorize the Office of the City Manager or Designee to
Negotiate, Execute, and Administer an Agreement with the City of San Jose for the Stevens Creek Boulevard and
Winchester Boulevard Pavement Resurfacing Project
22-186

1. Authorize the Office of the City Manager or
designee to negotiate, execute, and administer an
agreement with the City of San Jose for the
Stevens Creek Boulevard and Winchester
Boulevard Pavement Resurfacing Project up to a
total not-to-exceed amount of $6,100,000, subject
to annual appropriation of funds;

2. Authorize the Office of the City Manager or
designee to execute any and all documents
necessary for or associated with the agreement,
including payments to San Jose; and

3. Authorize the Office of the City Manager or
designee to execute any and all documents
associated with, and necessary for the award,
completion, and acceptance of the construction of
the project.

Recommendation:

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Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022

4.H Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations and Related Budget Amendments 22-268

1. Adopt a Resolution authorizing the use of City
Electric Forces at 2055 Lafayette Street, 601 El
Camino Real, 555 Los Padres Boulevard, 3360
Cabrillo Avenue, Pruneridge Avenue, Hillsdale
Avenue, Carlysle Avenue, Lawrence Expressway
near Homestead Road and adjacent to Kaiser
Hospital, Palm Substation to Lick Mill Boulevard at
Tasman Drive, 641 Walsh Avenue, 983 Wood
Duck Court, 1988 Bellomy Street, 1889 Lawrence
Road, Serra Substation, 5046 Calle de Escuela,
1200 Memorex Drive, 90 N Winchester Avenue,
2760 Homestead Road, 1705 Martin Avenue, 124
Brookside Avenue, 3035 El Camino Real, 3587
Notre Dame, 2335 Calle de Mundo, 2300 Calle de
Luna, 4355 Stevens Creek Boulevard, 2175 Martin
Avenue, 2600 De La Cruz, 3084 El Camino Real,
1405 Richard Avenue, 1515 Richard Avenue, 1075
Pomeroy Avenue, and 3102 Kifer Road; and

A. In the Electric Utility Fund, decrease the Electric
Utility Department Salaries and Benefits budget
by $3,000,000 and increase the transfer to the
Electric Capital Fund by $3,000,000 (majority
affirmative Council votes required); and
B. In the Electric Capital Fund, recognize a transfer
from the Electric Utility Fund in the amount of
$3,000,000 and increase the New Business
Estimate Work project appropriation by
$3,000,000 (five affirmative Council votes
required to appropriate additional revenue).

Recommendation:

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Council and Authorities Concurrent and Notice of
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April 5, 2022

4.I Action on a Resolution Retroactively Authorizing the Use of City Electric Forces at Various Locations
22-110
Adopt a Resolution authorizing the use of City Electric Forces at: 801 Martin Avenue, 3305 Kifer Road, 5353
Betsy Ross Road, Fairview Substation, 2961 Corvin
Drive, north side of Eisenhower Drive east of
Lafayette Street, 2200 Lawson Lane, 1500 Warburton
Avenue, 1715 Martin Avenue, 1700 Walsh Avenue,
2811-2841 Mission College Boulevard, 2566 Scott
Boulevard, 3150 Central Expressway, 641 Walsh
Avenue, 1111 Comstock Street, 2905 Stender Way,
2904 Corvin Drive, 1889 Lawrence Road, 2382
Warburton Avenue, 3625 Peterson Way, 1595
Lafayette Street, 2300 Calle De Luna, and 3045
Stender Way.

Recommendation:

4.J Action to Waive Second Reading and Adopt Ordinance No. 2043 of the
City of Santa Clara, California, Defining the
Composition of the Membership of the Bicycle and Pedestrian Advisory Committee and the Scope of the Bicycle and
Pedestrian Advisory Committee’s Jurisdiction, Adding a New Section 2.120.170 (“Bicycle and Pedestrian Advisory
Committee”) and Amending Section 2.120.010 (Names,
Membership, Qualifications, and Terms of Office”) of Chapter

2.120 (“Boards and Commissions”) of Title 2 (“Administration and Personnel”) of the Santa Clara City Code
22-455
Waive Second Reading and Adopt Ordinance No.
2043 of the City of Santa Clara, California, Defining
the Composition of the Membership of the Bicycle
and Pedestrian Advisory Committee and the
Scope of the Bicycle and Pedestrian Advisory
Committee’s Jurisdiction, Adding a New Section

2.120.170 (“Bicycle and Pedestrian Advisory
Committee”) and Amending Section 2.120.010
(Names, Membership, Qualifications, and Terms of
Office”) of Chapter 2.120 (“Boards and
Commissions”) of Title 2 (“Administration and
Personnel”) of “The Code of the City of Santa
Clara, California.”
Recommendation:

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Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022

4.K Action to Waive Second Reading and Adopt Ordinance No. 2044 Adopting the New Council District Map
22-453
Waive second reading and adopt Ordinance No.
2044 adopting a new City Council District Map
describing the district boundaries for the City of Santa Clara’s by-district elections.

Recommendation:

4.L Action to Waive Second Reading and Adopt Ordinance No. 2046 Amending
Chapter 17.15 “Property Developments” of Title
17 “Development” of the Santa Clara City Code to Add Section

17.15.360 “Patrick Henry Drive Infrastructure Improvement Fee” 22-458
Waive Second Reading and Adopt Ordinance No.
2046 Amending Chapter 17.15 “Property
Development” of Title 17 “Development” of the Santa
Clara City Code to Add Section 17.15.360 “Patrick
Henry Drive Infrastructure Improvement Fee”.

Recommendation:

4.M Action to Waive Second Reading and Adopt Ordinance No. 2045 to
Add a New Chapter 18.27 to the Zoning Code to Create
Zoning Regulations for the Patrick Henry Drive Area Specific Plan and Rezoning of the Patrick Henry Drive Specific Plan Area
22-482
Waive Second Reading and Adopt Ordinance No.
2045 amending the Zoning Code to create a new
Chapter 18.27 of the Zoning Code, regulations for the
Patrick Henry Drive Area (PHD) Zoning Districts,
including development standards, allowed uses and
parking requirements for the following zoning districts:

PH-R5-100D - Very High Density Residential,
VR-149D - Village Residential, UV-149D - Urban
Village, UC-250D - Urban Center, and HD Flex - High
Density Flex, and rezoning the Project Site using the
new districts as indicated in the Patrick Henry Drive
zoning map, incorporating affordable housing
language as follows: 15% affordable units split equally between three affordability levels of 50%, 80%, and
120% AMI.

Recommendation:

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Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022

4.N Action on a Resolution Extending AB 361 Implementation to Allow
City Legislative Bodies to Hold Public Meetings Solely by Teleconference or Otherwise Electronically During the
Governor’s Proclaimed COVID State of Emergency
22-438
Adopt a Resolution finding the continued existence of
the need to extend AB 361 implementation to allow
the City’s legislative bodies to hold public meetings
solely by teleconference or otherwise electronically
pursuant to AB 361.

Recommendation:

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

5.A Note and File an Informational Report on Stadium Authority Contracts for
Fiscal Year 2021/22 per Santa Clara City Code
Chapter 17.30 Stadium Authority Procurement Policy
22-173
Note and file the Informational Report on Stadium
Authority contracts for Fiscal Year 2021/22.

Recommendation:

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the
subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

6. Public Hearing: FY21/22 Annual Action Plan Substantial Amendment and FY22/23 DRAFT Annual Action Plan for the
use of Federal Housing and Urban Development Grant Funds 22-139

1. Approve the 2021-2022 Annual Action Plan
Substantial Amendment and direct staff to
incorporate all public comment into the final version
to be submitted to HUD on or before May 10, 2022;
and

2. Approve the 2022-2023 DRAFT Annual Action
Plan, and direct staff to incorporate all public
comment into the final version to be presented to
council on May 10, 2022.

Recommendation:

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Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022

7. Hold a Public TEFRA Hearing and Action on the Adoption of a Resolution Approving
the California Municipal Finance Authority
(CMFA) Issuance of Tax-Exempt Bonds Relating to the
Financing of an 80-unit Multifamily Rental Housing Project for Low-income Senior Households to be Located in the City of Santa Clara, California at 3333 Kifer Road
22-402
Hold a Tax Equity and Fiscal Responsibility Act public
hearing and adopt a resolution approving the
issuance of up to $35,000,000 in tax-exempt
private-activity bonds by California Municipal Finance
Authority (CMFA) for the benefit of an 80-unit
Multifamily Rental Housing Project for Low-income
Senior Households to be Located in the City of Santa
Clara, California at 3333 Kifer Road.

Recommendation:

8. Action on a Resolution to Include New and Updated Connection and Load
Development Fees for the Electric Utility in the
Municipal Fee Schedule Effective July 1, 2022
22-449
Adopt a Resolution to include new and updated
Connection and Load Development Fees for the
Electric Utility in the Municipal Fee Schedule effective July 1, 2022.

Recommendation:

9. Action on Written Petition Regarding Responsibility of a Sound Wall Adjacent
to Pruneridge Avenue in the Laurel Park East
Neighborhood
22-109
Alternative : 1. Close the petition and take no further action which upholds the terms of the Property
Development Agreement for Tract 5766 requiring the
property owners to bear all costs and expense for the
maintenance, repair and/or replacement of the portion
of the sound wall that is located on private property.

Recommendation:

10. Action on Approval of a Legal Services Agreement between the City of
Santa Clara and Lozano Smith LLP for Interim City
Attorney Services with a Maximum Not-to-Exceed Amount of $300,000
22-446
Approval of a Legal Services Agreement between the
City of Santa Clara and Lozano Smith LLP for Interim
City Attorney Services with a Maximum Not-to-
Exceed Amount of $300,000.

Recommendation:

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Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022

11. Action on Approval of Agreement with GVP Ventures, Inc. dba Bob Murray
& Associates for Executive Recruiting Services for
City Manager Vacancy
22-493

1. Authorize the Mayor to execute an agreement
with GVP Ventures, Inc. dba Bob Murray &
Associates for executive recruiting services for
the City Manager vacancy for a six-month term
starting April 6, 2022 and ending on October 6,
2022, with an option to extend for up to an
additional six (6) months with no increase in
rates, with maximum compensation
not-to-exceed $35,000 for services and $10,000
for costs and fees, subject to appropriation of
funds, in a substantially similar form as that
attached hereto. Authorize the Office of the City
Attorney to approve the Agreement as to form;
and

2. Authorize the Mayor and City Attorney’s Office to
negotiate and execute amendments to the
Agreement for additional related services that
may be required, subject to the appropriation of
funds.

Recommendation:

12. Action on:

1. Adoption of
a Resolution approving the amended salary plan
for Unclassified Employees;

2. Adoption of a Resolution approving the amended salary plan for As-Needed (Temporary) Employees; and

3. Approve and authorize the Mayor to execute an Agreement for Interim City Manager services with Rajeev Batra.
22-494
WRITTEN PETITION (COUNCIL POLICY 030) REQUESTS SUBMITTED BY THE PUBLIC/COUNCIL

13. Action on a Written Petition (Council Policy 030) Submitted by Joseph Goschy Requesting to Place an Agenda Item at a Future Council Meeting to Discuss Appealing a Building Violation (CRN 2020-00310) at 220 Tyler Avenue
22-436
Staff makes no recommendation.Recommendation:

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Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022

14. Action on a Council Written Request (Council Policy 030) Submitted by Councilmember Becker Requesting to Place an Agenda Item at a Future Council Meeting Proposing to Invite all Members of the Santa Clara Commissions/Committees/Task
Forces to the Rescheduled 2022 Priority Setting Session to Provide Input on their Priorities for the Year
22-448
Staff makes no recommendation.Recommendation:

15. Action on a Council Written Request (Council Policy 030) Submitted by Vice Mayor Jain Requesting to Place an Agenda Item at a Future Council Meeting to Discuss how to change the noticing policy so as to reach more people
22-447
Staff makes no recommendation.Recommendation:

REPORTS OF MEMBERS AND SPECIAL COMMITTEES

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
The next regular scheduled meeting is on Tuesday, April 19, 2022 in the City Hall Council Chambers.

Page 14 of 15 ends

Council and Authorities Concurrent and Notice of
Special Santa Clara Stadium Authority Meeting
April 5, 2022
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-483 Agenda Date: 4/5/2022

REPORT TO COUNCIL

SUBJECT
Public Employee Appointment (Gov. Code §§ 54957, 54954.5, subd. (e).) Title: Interim City Attorney
City of Santa Clara Printed on 3/31/2022Page 1 of 1
powered by Legistar™
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-495 Agenda Date: 4/5/2022

REPORT TO COUNCIL

SUBJECT
Public Employee Appointment (Gov. Code §§ 54957, 54954.5, subd. (e).) Title: City Attorney
City of Santa Clara Printed on 3/31/2022Page 1 of 1
powered by Legistar™
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-428 Agenda Date: 4/5/2022

SUBJECT
Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(a) - Exposure to litigation Number of potential cases: 1
(Facts and Circumstances)
City as potential defendant: Demand letter from the Law Offices of Randal M. Barnum, representing Andrea Jordan, dated February 1, 2022.

City of Santa Clara Printed on 3/30/2022Page 1 of 1
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i 'J~ f) I Law Offices of
I \JV l) • Randal M. Barnum
I I Board Certified Civil Trial Specialist
279 East H Street • Benicia, CA 94510
Telephone (707) 745-3747 • Fax (707) 745-4580 eSt,.,,., E Mail: [email protected]
Website: -vvww.rmblaw.com
February 1, 2022
Via Email Only
City of Campbell
Attn: Mayor Paul Resnikoff
[email protected]
City of Gilroy
Attn: Mayor Marie Blankley
[email protected]
City of Los Altos Hills
Attn: Mayor George Tyson
[email protected]
City of Milpitas
Attn: Mayor Rich Tran
[email protected]
City of Morgan Hill
Attn: Mayor Rich Constantine
[email protected]
City of Palo Alto
Attn: Mayor Pat Burt
pat. [email protected]
City of Santa Clara
Attn: Mayor Lisa Gillmor
lgillrnor(al,santaclaraca.gov
City of Sunnyvale
Attn: Mayor Larry Klein
[email protected]
City of Cupertino
Attn: Mayor Darcy Paul
Dpaul(a),cupertino .org
Q
City of Los Altos
Attn: Mayor Anita Enander
aenander(al,losaltosca.gov
City of Los Gatos
Attn: Mayor Rob Rennie
rrennie(G),losgatosca.gov
City of Monte Sereno
Attn: Mayor Javed Ellahie
jellahie(G),cityofmontesereno.org
City of Mountain View
Attn: Mayor Lucas Ramirez
[email protected]
City of San Jose
Attn: Mayor Sam Liccardo
[email protected]
City of Saratoga
Attn: Mayor Tina Walia
t.walia(a),saratoga.ca. us
Santa Clara County City Officials
February 1, 2022
Page2
RE: Your Employee/Our Client:

Andrea ("Andi") Jordan
Confidential Settlement Communication pursuant to
Evidence Code Section(s) 1152 & 1154
Dear Santa Clara County City Officials:

Our firm represents Andrea ("Andi") Jordan (hereinafter "Ms. Jordan"), the Executive Director of the Cities Association of Santa Clara County (hereinafter "Cities Association") who is jointly employed by each of your respective cities. Please direct all communications regarding this matter to my attention at my Benicia, California address noted above. I can also be reached by email at [email protected].

Our firm recently submitted a demand letter to the Cities Association on behalf of Ms. Jordan in which we alleged claims for harassment and discrimination based on sex/gender and marital status and retaliation for complaining about unla"'rful harassment in violation of the California Labor California Fair Employment and Housing Act ("FERA"). A true and correct copy of the demand letter dated December 21, 2021 is enclosed for your reference.

As you know, Ms. Jordan reports to the Cities Association's Board of Directors, consisting of City Officials from each of your respective cities. These City Officials who are agents of your cities exercise significant control over Ms. Jordan's wages, hours and working conditions. For example, the Board of Directors set Ms. Jordan's rate of pay, determine Ms. Jordan's eligibility for benefits, including health insurance, conduct Ms.

Jordan's performance reviews, provide Ms. Jordan with her work assignments, and direct all of Ms. Jordan's job duties. Based on the cities' right to exercise significant control over Ms. Jordan in connection with her job duties, each of your cities may be considered Ms. Jordan's "joint employers" and, therefore, may be held liable to Ms. Jordan for harassment, discrimination and other violations of the FERA. A1athieu v. Norrell Corp. (2004) 115 Cal.App.4th 1174, 1183-1184.

Furthermore, we are confident that we will be able to establish liability against the individual cities in light of the Cities Association's failure and refusal to properly create a Joint Powers Authority ("JPA") despite Ms. Jordan's efforts.

Based on the foregoing, if your cities and/or the Cities Association do not make a meaningful effort to resolve this matter, Ms. Jordan will pursue a formal lawsuit in which each of the cities will be named as defendants. This will result in significant exposure and potential adverse publicity. Accordingly, I look forward to hearing from you to attempt to resolve this matter in the interests of all concerned.

Santa Clara County City Officials
February I, 2022

Page 3 ends

PUBLIC RECORDS ACT REQUEST
In the meantime, this is to formally request a complete copy of any and all text messages and/or emails contained on any device maintained by any current or former member (including elected officials) or alternate of the Cities Association's Executive Board of Directors, Board of Directors, Legislative Action Committee, City Selection Committee, and/or Santa Clara Santa Cruz ("SCSC") Roundtable in any way related to Ms. Jordan. These documents are required to be produced pursuant to the California Public Records Act (California Government Code Section 6251, et seq.). Please provide an estimated date and time when the records will be made available, as required pursuant to California Government Code Section 6253(c).

Thank you for your consideration and prompt attention to these matters. Your immediate response is imperative.

Very truly yours,
JRA:ja JENNA R. A VILA
Enclosure
cc: Vice Mayor (Campbell) Anne Bybee
City Manager (Campbell) Brian Loventhal
Vice Mayor (Cupertino) Liang Chao
City Manager (Cupertino) Jim Throup
Mayor Pro Tempore (Gilroy) Perter Leroe-Munoz
Vice Mayor (Los Altos) Sally Meadows
City Manager (Los Altos) Gabriel Engeland
Vice Mayor (Los Altos Hills) Linda Swan
Vice Mayor (Los Gatos) Maria Ristow
Town Manager (Lose Gatos) Laurel Prevetti
Vice Mayor (Milpitas) Carmen Montano
City Manager (Milpitas) Steven McHarris
Mayor Pro Tempore (Monte Sereno) Bryan Mekechuk
City Manager (Monte Sereno) Steve Leonardis
Mayor Pro Tempore (Morgan Hill) John McKay
City Manager (Morgan Hill) Christina Turner
Vice Mayor (Mountain View) Alison Hicks
City Manager (Mountain View) Kimbra McCarthy
Vice Mayor (Palo Alto) Lydia Kou
City Manager (Palo Alto) Ed Shikada
Vice Mayor (San Jose) Charles ("Chappie") Jones
Interim City Manager (San Jose) Jennifer Maguire
Santa Clara County City Officials
February 1, 2022
Page4
Vice Mayor (Santa Clara) Sudhanshu "Suds" Jain
City Manager (Santa Clara) Deanna Santana
Vice Mayor (Saratoga) Kookie Fitzsimmons
City Manager (Saratoga) James Lindsay
Vice Mayor (Sunnyvale) Alysa Cisneros
City Manager (Sunnyvale) Kent Steffens
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-463 Agenda Date: 4/5/2022

SUBJECT
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager’s designee
Employee Organization(s):

Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association
Unit #3-IBEW Local 1245 (International Brotherhood of Electrical Workers) Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees) Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit #10-PSNSEA (Public Safety Non-Sworn Employees Association) City of Santa Clara Printed on 3/30/2022Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-105 Agenda Date: 4/5/2022

REPORT TO COUNCIL

SUBJECT
Study Session on the Fiscal Year 2022/23 Municipal Fee Schedule and Parks & Recreation Cost Recovery Policy

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The City’sMunicipal Fee Schedule is reviewed annually by City staff as part of the normal course of operations. Periodically, a cost of service study is performed to identify the City’s full costs of providing fee-related services. Incremental updates typically occur in the years in between comprehensive studies.

As part of the adoption of the FY 2021/22 Biennial Operating Budget on June 21, 2021, the Council directed staff to bring forward a Parks & Recreation Cost Recovery Policy as part of the comprehensive review of fees.

The proposed fees for FY 2022/23 are based on the results of a recently completed comprehensive study of the current costs of providing fee-related services prepared by ClearSource Financial Consulting that is included as Attachment 1 to this report.

User and regulatory fees are established by the City Council. This item and staff’srecommendations are intended to be considered upon completion of a public hearing that is scheduled for April 19, 2022. The public hearing provides all interested parties with an opportunity to comment or request clarification regarding any of the fees proposed for update. Prior to the public hearing, the City publishes a newspaper notice of the public hearing and notifies all interested parties that have requested to be notified regarding proposed fee updates.

DISCUSSION
The City’sMunicipal Fee Schedule identifies fees for services and activities provided at the request of, or on behalf of, a single party as opposed to the public at large. These fees are commonly referred to as “userand regulatory fees.”Examples of user and regulatory fees collected by the City of Santa Clara and municipalities throughout California include, but are not limited to:
· Planning Fees, for services such as entitlement review and review for compliance with the zoning code
· Building Fees, for services such as permitting of new construction or modifications to existing structures
· Engineering Fees, for services such as map review, encroachment permitting, and public improvement review
· Utility Fees, for services such as requests for sewer lateral inspections, and restoration ofCity of Santa Clara Printed on 3/31/2022Page 1 of 7 powered by Legistar™
22-105 Agenda Date: 4/5/2022
· Utility Fees, for services such as requests for sewer lateral inspections, and restoration of discontinued service
· Police Fees, for services such as vehicle impound and false alarm response · Fire Fees, for services such as annual inspections and construction review to ensure compliance with the fire code
· Recreation Fees, for services such as program participation fees, and facility rental fees · Administrative Fees, for services such as requests for public records User and regulatory fees specifically exclude:
· Taxes
· Assessments
· Franchise Fees
· Development Impact Fees
· Fines or Penalties
· Utility Rates and Services Charges
The City’s current Municipal Fee Schedule includes over 1,000 individual fees. This is common amongst similar California municipalities because it allows for scaling of fees for the various services required. In other words, the City maintains numerous fee categories to account for the varied service needs of the community.

The following provides a brief summary of primary changes the City Council is being asked to consider. The Proposed FY 2022/23 Municipal Fee Schedule is included as Attachment 2. *Amounts are intended to illustrate proportionality. Amounts may change slightly due to rounding.

Fees Proposed to Decrease and Minor Adjustments
· Eighty-seven percent (87%) of fees are proposed to either decrease, remain unchanged, or reflect only minor adjustments (i.e., up to 10% or $10 change).

Fees Proposed to Increase by More than Ten Percent (11%) · Fee changes greater than 10% are the result of:
o A recalibration in the cost of service.
o Recent significant increases in the costs of materials and supplies included in service fees (e.g., increase in the cost of utility meters).
· A multi-year phase-in pattern is recommended for more than half of the fees proposed toCity of Santa Clara Printed on 3/31/2022Page 2 of 7 powered by Legistar™
Fees Proposed to Decrease 82 8%
·------------------------------------------------------------------------------------------------------------------------ Fees Proposed to Remain Unchanged or Minor Adjustments 851 ?So/o ___ Up _to_ 10%_ or $10 Change __________________________________________________________________________________________________________________ -------------------------------------- __ Fees _Proposed_ to _lncrease_by_ More_than __ 10% ______ 118 11 % New Fees Proposed 24 2%
Total Fees Examined 1,075 100%
22-105 Agenda Date: 4/5/2022
· A multi-year phase-in pattern is recommended for more than half of the fees proposed to increase by more than 10%. Immediate adjustment is primarily targeted only for new, discretionary activities.

New Fees Proposed
· 24 new fees are proposed
· The fees will allow the City to recover the costs of services or materials that are being requested of staff and for which corresponding fees or rates are not readily portrayed in the City’s fee schedule. These changes include:

City of Santa Clara Printed on 3/31/2022Page 3 of 7
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# Action
Fire F es
1 Establish New
Fee for Service
2 Establish New
Fee for Service
3 Establish New
Fee for Service
4 Establish New
Fee for Service
5 Establish New
Fee for Service
Pla1nnin Fees
Fee Descri ti on
Review of Knox Box Installation
Operatlional Permit- Additive Manufacturing
Operatlional Penmit - Lithium Battery storage -
Greater than 1,000 ounds
Operatlional Permit - Update o f Emergency
contact Information
Operatlional Permit - Smoke Contro:I and
Evacuation stems
Proposed
Fee
$349
$267
$267
$25
$697
6 ' Establish New Establish fee to comply witll state Legi,slation - $846 Fee for service AB32 Tribal consultation Fee
7 Establish New Establish fee to comply witll state Legi,slation - $1,692 Fee for service SB9 Review Fee
8 Establish New Establish fee to comply witll state Legislation - $22,560 Fee for service SB35 Review Fee
9 Establish New Zoning Clearance IReview - F or Home Occupancy $282 Fee for se,rvi ce
10 Establish New Zoning Clearance Review for Live Entertainment $282 Initial Cost ,
Recove '-1
87%
100%
100%
37%
87%
100%
100%
100%
100%
100%
.------+-_F_ee_ fo_r_se_ rv_ice_--+-_an_d_O_u_td_o_o_r D_i_n_in,g!__(g~to_2_4_s_ea_ ts~------------------ 11 Establish New Zoning Clearance Review - otller Non-Single $ 1,128 Fee for se,rvice Fami
12 Establish New Tree Removal Permit - Singte Family Residence $282 Fee for service
13 Establish New Tree Removal Permit - All othe rs $564 Fee for se,rvi ce
14 Establish New Establish fee for Code Enforcement Re- $266 Fee for service Inspections
100%
50%
100%
100%
Buildmg~F_e_e_s ___ --,... _________________ --i-------------------i 15 l Establish New Alternate Matenals & Methods Review (per hour) $220 i Fee for service
Water Fees
16 Establish New
Fee for service
17 Establish New
Fee for service
Engineering Plan Check for SFH Remodel
Waler and Fire Service Tap (1 O'' and 12.")
100%
$620 100%
$1,588 100%
22-105 Agenda Date: 4/5/2022
Establishment of a Cost Recovery Policy for Parks & Recreation Services As part of the fee study process, City staff conducted community outreach to assist with cost recovery policy development for parks and recreation fee-based programming. Appendix A of the User and Regulatory Fee Study Report (Attachment 1) includes the presentation provided to members of the Parks & Recreation Commission, Senior Advisory Commission, Youth Commission, and the general public.

Additionally, commission members and the general public were asked to complete a survey linked to cost recovery policy for parks and recreation fee-based programming (Attachment 3). The survey was available to be completed from March 2, 2022, through March 17, 2022. The City received 234 total responses. Response summaries are illustrated in Appendix B of the User and Regulatory Fee Study Report. It should be noted that by a wide margin, the most common result was “Balanced Individual and Community Benefit with a cost recovery target of 41-70%.” By a smaller margin, the second most common survey result indicates community support for fee-based programming where there is “Considerable Community Benefit with a cost recovery target of 21-40%”. In summary, the responders value Parks & Recreation facilities and services and recognize there is shared individual and community benefit, thus justifying some measure of subsidy, but to a balanced degree.

Department staff used the findings of the survey, without deviation, to inform the proposed policy for City Council review. The proposed policy is consistent with a widely used foundational cost recovery tool that aligns cost recovery and program pricing to individual and community benefit. This concept is illustrated in the table below.

City of Santa Clara Printed on 3/31/2022Page 4 of 7
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# Action Fee Descri tion
Propose d
Fee
lniitial Cost
Recove 1---~------~--------- ~ '-------~-------~--- ~ ~ Water Fees Cont'd 18 Establish New
fee for Service
19 Establish New
fee for Service
Sewer Fess
20 Establish New
fee for Service
21 22
Establish New
fee for Service
Establish New
fee for Service
Electric Fees
23 ! Establish New
! fee for Service
! Insertion Valve !Installation (4" through 12" val1o1es i - excavalion included,) _
Development Impact Analysis
Establish fee for pI1an Review of f ats, Oils, and
Grease Collection stems
Establish fee for Permit Inspection of fats , Oils,
and Grease COiiection s ystems
Establish fee for Issuance of Temporary Waste
Dischar e Permit
Project Clearance Committee / Subcommittee
Review
Varies depending
on size
$2,783
$1,248
$1,248
$801
100%
100%
100%
100%
100%
100%
DPW En inee ring~F_e_e_s~--------------------+-----------------< 24 Establish New
! fee for Service !
Permit Extensions for Permit Requests for Projects
Greater than $25,000 in Construction costs
$436 100%
22-105 Agenda Date: 4/5/2022
The proposed cost recovery policy is included as Attachment 4. Excerpts from that policy are included on the following pages.

FIGURE 1 | COST RECOVERY GUIDELINES - PARKS AND RECREATION SERVICES City of Santa Clara Printed on 3/31/2022Page 5 of 7
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J!tOG
NP-F.CIARY
• 1 ~0%-f- indic..--tes minor exoeptions. where pr;emiums alxrv-e oosl: may be justified. such as marke ·-ba:sed renl:s.

BENEFIT-BASED

RECOVERY TIER
0% COST RECOVERY
Entirely Community
Benefit
1-20%COST

RECOVERY
Mostly Community
Benefit
21-40%COST

RECOVERY
Considerable
Community Benefit

DESCRIPTION
Programs, facilities, and services that benefit the
community as a whole. The community generally
expects t he City to offe r t hese services and
supports paying for t hese through taxes.

Programs, facilitie s, and services that provi de
benefit to t he individual user, but have more
fundame ntal goal of:
• Seeking to engage comm unity with high
participat ion levels desirable
• Commun ity problem solving (e.g., services
for vul nerable or underserved pop ulations)
Programs, facilitie s, and services wh ich promote
individual physical and mental well-bei ng, and
provide recreat ion skill developme nt. They may
have a commun ity benefit b ut to a smaller group
of the comm unity. Generally, costs of service are
offset by both a tax subsidy to account fo r
community benefit and participant fees to
account for individual benefit.

FEE BASED PROGRAM AREA
•
•
General, non-exclusive park,
playground, open space, tra ils,
restrooms, and facility
visitat ion and use
Special events
Senior Center Drop in, Senor
Nutritio n, Senior Health &
Wellness
• Youth After school/dai ly drop
in programs, Leader in Training
(tee n leadership) Program
• Early Learners (preschool aged)
• Therapeutic Recreation
• Senior Fit ness classes
22-105 Agenda Date: 4/5/2022
Additionally, Parks and Recreation cost recovery will be influenced by two additional considerations:

Ü 94% of the survey respondents thought the City should charge a higher fee for non-residents.

Where feasible and compatible with the service offered, the Department will establish a higher fee for non-resident participants than resident participants.

Ü 84% of survey respondents thought that the City should provide discounted fees to low income individuals. Where feasible and compatible with the service offered, the Department will provide a discounted fee for eligible low-income participants identified through its established procedures.

Alternatively, the City Council could provide staff with greater flexibility in targeting cost recovery and establishing appropriate pricing within the mid-range of “considerable community benefit” and “balanced individual and community benefit” (i.e. 21% to 70%) where survey results primarily indicated “balanced benefit” and secondarily indicated “considerable community benefit”. See Appendix B of the User and Regulatory Fee Study for response summaries by program area.

Staff will provide periodic reports to Council on the effect of the cost recovery levels on participation and revenues to evaluate and refine the policy over time.

The proposed policy will be discussed at the Study Session and, based on the feedback, revisions to the Parks & Recreation fees will be incorporated into the Proposed FY 2022/23 Municipal Fee schedule that will be presented at the public hearing for adoption on April 19, 2022.

City of Santa Clara Printed on 3/31/2022Page 6 of 7
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41-70%COST

RECOVERY
Balanced Individual
and Community
Benefit
71-90%COST

RECOVERY
Considerable
Individual Benefit
91-100% COST

RECOVERY
Exclusively
Programs, faciliti es, and services which promote
individual physical and mental well-being, and
provide recreatio n skill development .. Program,
facility, and service use that benefit s individuals
primarily, but the community receives some
benefit.
• Services which are specialized and/or similar
to private sector
• Comparable "market rates" for similar
services affect ability to recover a greater
percentage of costs
Benefits individuals significantly more than the
community; Private sector or public agencies
offer similar services; Demand fo r service, facility
or program exceeds capacity
Benefit individuals; Commercial natu re of
services; Enterprise funds expected to operate
wit hout General Fund support
• Aquat ics - e.g. Lessons&,
Recreati onal Swim, Lap swim
• Recreational Classes (not
vendor provided), RJJT
• Mem berships, drop in activities
• Facility, fie ld, and meeti ng
room rentals for resident non
profit & community groups
• Community Garden
•
•
Competit ion, meets and
tourna ments
Facility and field rentals fo r
non-resident groups (e.g.
group picnic areas) and
Individual Benefit organizations : ______________________________________ J _____ : ________________________________________________________________________________________ : ____ _: _________________________________________________________________ l 22-105 Agenda Date: 4/5/2022

ENVIRONMENTAL REVIEW
The fees (charges) authorized by this Resolution are statutorily exempt from environmental review under Public Resources Code Section 21080(b)(8) of the California Environmental Quality Act, which provides an exemption for the establishment or modification of charges by public agencies, which the public agency finds are for the purpose of meeting operating expenses.

FISCAL IMPACT
It is important to note that while adjusting fees and billing rates will provide a fiscal impact in the form of additional revenue, the revenue is intended to be used to offset the costs of providing existing services that are recoverable from fees. Consequently, while fees may rise annually, typically labor costs (the primary driver of fee-related costs) also rise annually. Recalibration of these fees simply provides an offset of existing expenditures/needs rather than a source of funding for expanded service levels.

COORDINATION
This report has been coordinated with the City Attorney’sOffice and the City departments with fees included in the Municipal Fee Schedule.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]>.

RECOMMENDATION

1. Review and provide input on the Proposed Fiscal Year 2022/23 Municipal Fee Schedule; and

2. Review and provide input on the proposed Parks & Recreation Cost Recovery Policy.

Reviewed by: Kenn Lee, Director of Finance
Approved by: Office of the City Manager

ATTACHMENTS

1. User and Regulatory Fee Study

2. Proposed FY 2022/23 Municipal Fee Schedule

3. Santa Clara Parks and Recreation Commission Survey Questions

4. Parks and Recreation Cost Recovery Policy
City of Santa Clara Printed on 3/31/2022Page 7 of 7
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User and Regulatory Fee Study

CITY OF SANTA CLARA

MARCH 2022
7960 B Soquel Drive, Suite 363 | Aptos, California 95003 www.clearsourcefinancial.com

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

CONTENTS

REPORTING
1 TRANSMITTAL

2 EXECUTIVE SUMMARY | Overall Findings

7 PROJECT ORIENTATION | Scope, Guidance, Methods

APPENDICES

A PARKS AND RECREATION COST RECOVERY POLICY PRESENTATION

B PROPOSED PARKS AND RECREATION COST RECOVERY POLICY

C PARKS AND RECREATION COST RECOVERY PRACTICES SURVEY RESPONSES

D COST OF SERVICE ANALYSIS

7960 B SOQUEL DRIVE, SUITE 363 | APTOS, CALIFORNIA 95003 831.288.0608 | WWW.CLEARSOURCEFINANCIAL.COM

March 2022

CITY OF SANTA CLARA
Attn: Kenn Lee, Director of Finance
1500 Warburton Avenue
Santa Clara, CA 95050

User and Regulatory Fee Study
Dear Kenn:

ClearSource Financial Consulting submits the following report describing the findings of our preparation of a User and Regulatory Fee Study for the City of Santa Clara.

Please refer to the Executive Summary for the key findings of the analysis. The balance of the report and its appendices provide the necessary documentation to support those outcomes.

Thank you for the opportunity to serve the City on this topic. We are happy to continue discussion on this study as the need arises or consult with you on additional topics.

Sincerely,

TERRY MADSEN, PRESIDENT | CLEARSOURCE FINANCIAL CONSULTING

PHONE NUMBER: 831.288.0608
EMAIL ADDRESS: [email protected]
C1earSource Financial Consulting

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 2

EXECUTIVE SUMMARY

STUDY OVERVIEW
The City of Santa Clara has completed a User and Regulatory Fee Study. California cities regularly conduct these studies to justify fee amounts imposed and to optimize the overall portfolio of revenues available to the municipality to fund its services.

Industry practice and fiscal conditions in the state have led most cities to link cost recovery for services of individual action, cause, or benefit to that same individual through user fee revenue, relieving the agency’s general revenues as much as possible for use toward services of broader community benefit.

USER AND REGULATORY FEES
Cities derive annual revenue from a numbe r of sources. These include, but are not limited to, property taxes, sales taxes, license fees, franchise fees, fines, rents, and user and regulatory fees. User and regulatory fees are intended to cover all, or a portion of, the costs incurred by the City for providing fee-related services and activities that are not otherwise provided to those not paying the fee.

California law provides guidance regarding the amounts the City may charge for fee-related services and activities. Specifically, in order to avoid being considered taxes, the fees charged shall not exceed the estimated reasonable cost of providing the services, activities, or materials for which fees are charged.

At its conclusion, this study proposes for City Council review and consideration at public hearing a new Schedule of User Fees and Charges for application in Fiscal Year 20 22-2023 and continued update in subsequent years.

COST RECOVERY POLICY AND PRACTICE
Recovering the costs of providing fee -related services directly influences the City’s fiscal health and increases the City’s ability to meet the service level expectations of fee payers.

The services for which the City imposes a user or regulatory fee typically derive from an individual person or entity’s action, request, or behavior. Therefore, except in cases where there is an overwhelming public benefit generated by the City’s involvement in the individual action, a fee for se rvice ensures that the individual bears most, if not all, of the cost incurred by the City to provide that service . When a fee targets “100% or full cost recovery,” the individual is bearing the entirety of the cost. When a fee targets less than full cost recovery, another City revenue source – in most cases, the General Fund – subsidizes the individualized activity.

Generally, fees for service are targeted to full cost recovery, inclusive of operating, direct, indirect, and capital costs, except in cases where the City Council cites a public interest in lower fees . The City may also be influenced by market conditions, comparing to municipalities of similar size and service profile.

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 3

EXECUTIVE SUMMARY

FINDINGS AND PROPOSED ACTION
The City’s current Master Fee Schedule includes over 1,000 individual fees. This is common amongst similar California municipalities because it allows for scaling of fees for the various services required. In other words, the City maintains numerous fee categories to account for the varied service needs of the community. The following provides a brief summary of primary cha nges the City Council is being asked to consider:

Summary of Changes to Fees Examined
Description Count * Percentage *
Fees Proposed to Decrease 82 8%
Fees Proposed to Remain Unchanged or Minor Adjustments
Up to 10% or $10 Change 851 79%
Fees Proposed to Increase by More than 10% 118 11%
New Fees Proposed 24 2%
Total Fees Examined 1,075 100%
* Amounts in the percentage column are rounded for illustrative purposes.

Fees Proposed to Decrease and Minor Adjustments
• Eighty-seven percent (87%) of fees are proposed to either decrease, remain unchanged, or reflect only minor adjustments (i.e., up to 10% or $10 change).

Fees Proposed to Increase by More than Ten Percent (10%) • Fee changes greater than 10% are the result of:
o A recalibration in the cost of service.
o Recent significant increases in the costs of materials and supplies included in service fees (e.g., increase in the cost of utility meters).
• A multi-year phase-in pattern is recommended for more than half of the fees proposed to increase by more than 10%. Immediate adjustment is primarily targeted only for new, discretionary activities.

New Fees Proposed
• 24 new fees are proposed
• The fees will allow the City to recover the costs of services or materials that are being requested of staff and for which corresponding fees or rates are not readily portrayed in the City’s fee schedule. These proposed fees are highlighted on the following page:

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 4

EXECUTIVE SUMMARY

# Action Fee Description Proposed
Fee
Initial Cost
Recovery
Fire Fees
1 Establish New
Fee for Service

Review of Knox Box Installation

$349 87%
2 Establish New
Fee for Service

Operational Permit – Additive Manufacturing

$267 100%
3 Establish New
Fee for Service

Operational Permit – Lithium Battery Storage – Greater
than 1,000 pounds

$267 100%
4 Establish New
Fee for Service

Operational Permit – Update of Emergency Contact
Information
$25 37%
5 Establish New
Fee for Service

Operational Permit – Smoke Control and Evacuation
Systems
$697 87%
Planning Fees
6 Establish New
Fee for Service
Establish fee to comply with State Legislation - AB32
Tribal Consultation Fee

$846

100%
7 Establish New
Fee for Service
Establish fee to comply with State Legislation – SB9
Review Fee

$1,692

100%
8 Establish New
Fee for Service
Establish fee to comply with State Legislation – SB35
Review Fee

$22,560

100%
9 Establish New
Fee for Service
Zoning Clearance Review – For Home Occupancy

$282

100%
10 Establish New
Fee for Service
Zoning Clearance Review for Live Entertainment and
Outdoor Dining (up to 24 seats)
$282

100%
11 Establish New
Fee for Service
Zoning Clearance Review - Other Non-Single Family

$1,128

100%
12 Establish New
Fee for Service
Tree Removal Permit – Single Family Residence $282

50%
13 Establish New
Fee for Service
Tree Removal Permit – All Others

$564

100%
14 Establish New
Fee for Service
Establish fee for Code Enforcement Re-Inspections

$266

100%
Building Fees
15 Establish New
Fee for Service
Alternate Materials & Methods Review (per hour)

$220

100%
Water Fees
16 Establish New
Fee for Service
Engineering Plan Check for SFH Remodel

$620

100%
17 Establish New
Fee for Service
Water and Fire Service Tap (10” and 12”) $1,588 100%
18 Establish New
Fee for Service
Insertion Valve Installation (4 ” through 12 ” valves – excavation included)

$varies
depending on size

100%
19 Establish New
Fee for Service
Development Impact Fee Analysis

$2,783

100%

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 5

EXECUTIVE SUMMARY

Sewer Fees
20 Establish New
Fee for Service
Establish fee for Plan Review of Fats, Oils, and Grease Collection Systems

$1,248

100%
21 Establish New
Fee for Service
Establish fee for Permit Inspection of Fats, Oils, and
Grease Collection Systems

$1,248 100%
22 Establish New
Fee for Service
Establish fee for Issuance of Temporary Waste
Discharge Permit

Varies depending
on discharge
quantity
100%
Electric Fees
23 Establish New
Fee for Service
Project Clearance Committee / Subcommittee Review

$801

100%
PW Engineering Fees
24 Establish New
Fee for Service
Permit Extensions for Permit Requests for Projects
Greater than $25,000 in Construction Costs
$436 100%

Establishment of a Cost Recovery Policy for Parks and Recreation Services As part of the fee study process City staff conducted community outreach to assist with recommending cost recovery policy for parks and recreation fee-based programming. Appendix A of this report includes the presentation provided to members of the Parks & Recreation Commission, Senior Advisory Commission, Youth Commission, and the general public.

Establishing a cost recovery policy provides the City’s Parks and Recreation Department with a tool for evaluating services and establishing appropriate fees for services. Standardizing how prices are set enhances the Department’s ability to accomplish broad citywide goals and objectives. Esta blishing a reasonable, transparent, and consistently applied cost recovery policy is intended to:
 Stretch taxpayer investment in parks and recreation services to optimize value received  Promote program respect and ownership
 Allow prices to reflect users’ investment in themselves based on individual benefit  Develop deeper commitment to the programming users help support A proposed cost recovery policy is included in Appendix B of this report.

On March 2, 2022, a joint commission meeting was held with members of the Parks & Recreation Commission, Senior Advisory Commission, Youth Commission, and the general public. During the meeting, attendees were asked to complete a survey linked to cost recovery policy for parks and recreation fee-based programming. The survey was available to be completed from March 2, 2022, through March 17, 2022. The City received 234 total responses. Response summaries are provided in Appendix C of this report.

The Parks and Recreation Department will use the consistent community sentiment expressed to inform cost recovery targets.

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 6

EXECUTIVE SUMMARY
Adoption of Updated User and Regulatory Fees
Similar fees are collected by communities throughout the region and the State. The proposed fee amounts do not exceed the City’s cost of service and are in-range of amounts charged by other jurisdictions.

Additional revenues expected from the Proposed Master Fee Schedule are intended to offset the cost of providing existing services associated with those fee -related regulatory functions and other programs. Additional fee revenue is not intended to fund new services.

Fairly allocating costs to the services provided and recovering some, or all, of these costs from service recipients creates value and predictability for City customers and reimburses the City for services provided to a single party, as compared to the public at large. Collecting fees for services:
 Increases the availability of General Fund revenues to be used for services and activities available to all residents and businesses, such as public safety and public works services.  Helps meet fee-payer service level expectations by collecting fees to fund the existing level of services provided.

Please continue to the following technical report and appendices for further discussion of this Comprehensive User Fee Study.

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 7

PROJECT ORIENTATION

SCOPE OF STUDY
The City of Santa Clara has completed a User and Regulatory Fee Study, which represents an external review of prevailing practices and development of a new Schedule of User Fees and Charges. ClearSource Financial Consulting has prepared this analysis during Fiscal Year 2021/22 and will be available to answer questions as the City proceeds in implementing findings as it chooses.

Key tasks expected by the City from this study included the following:
 Review eligible fee-related services citywide to establish the reasonable relationship between current fees for service and the underlying costs of service.
 Calculate the full cost of service, including estimated citywide overhead costs.  Recommend fees to be charged for each service.
 Recommend cost recovery strategies and best practices in setting fees, while considering the complexities and demands of responsible programs or departments.  Identify underlying billable rates for cost recovery opportunities and as the basis for user fees.  Maintain a thoroughly documented analysis to ensure compliance with Proposition 26, and other statutes, as applicable.

DIRECT SERVICES UNDER REVIEW
Fee Categories
City fees under review in this project focused on direct services eligible for user fee methodology, as listed in the City’s published fee schedules . Additionally, the project was tasked with identifyin g any relevant additions for services performed without a fee or for under -quantified or ineffectively structured fees.

Current services shown in the City’s various prevailing fee schedules and addressed in this study are summarized as follows:
 Administration – Records management and billing activities  Building – Services include building permits for construction and sub-trades  Planning – Services include development review/current planning, other community permitting  Fire – Services include annual inspections, and development review  Police – Services include specialized response, and permit reviews  Public Works – Services include engineering plan review and inspection and encroachments permits  Recreation Programming and Facility Rental Fees – Services include fees for exclusive use of facilities, fields, and picnic areas.

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 8

PROJECT ORIENTATION

REASON FOR STUDY
Cities derive annual revenue from a numbe r of sources. These include, but are not limited to, property taxes, sales taxes, franchise fees, fines, rents, and user and regulatory fees. User and regulatory fees are intended to cover all, or a portion of, the costs incurred by a c ity for providing fee -related services and activities that are not otherwise provided to those not paying the fee.

California cities regularly conduct fee studies to justify fee amounts imposed and to optimize the overall body of revenues available to the municipality to fund its services. Widespread industry practice and fiscal conditions in the state have led most cities to link cost recovery for services of individual action, cause, or benefit to that individual through user fee revenue, relieving the agency’s general revenues for servic es of broader community benefit.

PREVAILING GUIDANCE
The objectives of this study, the methodology used to complete the study, and the formulation of outcomes and recommendations for future consideration were significantly influenced by Article 13C of the California Constitution and Section 66014 of the California Government Code.

Article 13C states that the local government bears the burden of proving by a preponderance of the evidence that a levy, charge, or other exaction is not a tax, that the amount is no more than necessary to cover the reasonable costs of the governmental activity, and that the manner in which those costs are allocated to a payer bear a fair or reasonable relationship to the payer’s burdens on, or benefits received from, the governmental activity. Additionally, Article 13C identifies the following as items that are not defined as taxes:
 A charge imposed for a specific benefit conferred or privilege granted directly to the payer that is not provided to those not charged, and which doe s not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege.  A charge imposed for a specific government service or product provided directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.
 A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audi ts, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof.  A charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property.
 A fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law.
 A charge imposed as a condition of property development.  Assessments and property-related fees imposed in accordance with the provisions of Article XIII D.

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 9

PROJECT ORIENTATION
Section 66014(a) of the California Government Code includes the following, “Notwithstanding any other provision of law, when a local agency charges fees for zoning variances; zoning changes; use permits; building inspections; building permits; …the processing of maps under the provisions of the Subdivision Map Act…; or planning services…; those fees may not exceed the estimated reasonable cost of providing the service for which the fee is charged, unless a question regarding the amount of the fee charged in excess of the estimated reasonable cost of providing the services or materials is submitted to, and approved by, a popular vote of two-thirds of those electors voting on the issue.

The outcomes and recommendations of the study are intended to comply with applicable federal, state, and local laws including providing confirmation that the proposed fees (“charges”) recommended as a result of this study are not taxes as defined in Article 13C of the California Constitution and that the proposed fees are no more than necessary to the cover the reasonable costs of the City’s activities and services addressed in the fees. Additionally, this report is intended to show that the manner in which the costs are allocated to a payer bear a fair and reasonable relationship to the payer’s burdens on, or benefits received from the activities and services provided by the City.

METHODOLOGY AND DATA SOURCES
This study calculated the estimated reasonable cost of providing various fee-related services across the City organization. Generally, the estimated reasonable cost of providing the fee -related services and activities examined in this study can be calculated as the product of the composite fully-burdened hourly labor rate of t he division responsible for providing services and the estimated labor time required to process a typical request for service.

The composite fully -burdened hourly rates calculated in this study are based on the estimated annual hours spent providing fee re lated services, and estimated labor, services and supplies, and citywide overhead expenditures, sourced as follows:
 Estimated annual hours spent providing fee related services were developed based on interviews with City staff and are in-line with typical direct service ratios experienced by the consultant via studies of similar municipalities throughout California.
 Labor expenditures for in-house personnel were based on budgeted salary and benefits expenditures.  Contract service personnel related costs were based on current market rates for similar service in the southern California region.
 Citywide overhead cost allocations were developed to assign a reasonable share of central service support to the City’s direct service units.
 Estimated labor times were developed based on responses from the staff primarily responsible for the provision of services examined in the study. Commonly used industry data also aided in the development of time estimates and proposed fee structures.

Once cost of service levels are identified, the City may use this information to inform tar geted cost recovery from fees. Fees set at the cost of servi ce target full cost recovery. Fees set at any amount less than the cost of service target less than full cost recovery.

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 10

PROJECT ORIENTATION
An illustration of the methods used in this analysis is shown below.

EXHIBIT 2 | STEPS IN ANALYZING COSTS OF SERVICE AND USER FEES

-----------------------------------------------
COST OF SERVICE ANALYSIS I Process and Methods
2 I ANNUAL

EXPEND ITU RES
3 I FULLY BURDENED

HOURLY RATES
4 I SERVICE/ACTIVITY

LABOR TIME
Identify annual hours spent providing fee services for each participating division
Information is developed and tested using a combination of interviews, questionnaires, historical project information, and historical revenue information
:l Identify annual cost of providing fee servic,es for each participating division :l Information is developed and tested using a combination of information found in the City's adopted budget, expenditure history, and the overhead cost plan.

Calculate the estimated fully burdened hourly rate using information from Steps 1 and 2
Annual Cost +Annual Hours= Hourly Rate
:l Estimate labor time required to process individual request for service :l Information is developed and tested using a combination of interviews, questionnaires, commonly used measures, and information developed in Step 1
Calculate the estimated cost of service using information from Steps 3 and 4 Test to confirm forecast revenue from fees will not exceed program costs Use historical permit volume and proposed fees to forecast anticipated revenue from fees
Fore casted revenues should not exceed program costs

CLEARSOURCE REPORT TO CITY OF SANTA CLARA 11

PROJECT ORIENTATION

CONSIDERATIONS FOR IMPLEMENTATION
If the City decides to adopt or otherwise utilize outcomes generated through this study, it should:
 Update Systems for Fee Outcomes – Ensure that City staff begin using updated fees and associated outcomes once the updated schedule of fees becomes effective. Values should be included in all official fee schedules used throughout the City (e.g., departmental pamphlets, counter schedules, and online information). Additionally, ensure collections processes are updated, which may include coding in billing systems and training for personnel who handle fees directly with the public.  Actively Monitor the Use of Fees – In order to recover accurate and eligible amounts expected, the City should be diligent about tracking time to projects and ensuring fees are applied in the correct amount and using the correct and intended basis.
 Monitor Feedback and Permit Statistics – Monitor permit and application volume and applicant feedback to determine if fee modifications are resulting in any unanticipated changes in project frequency and to increase the level of detail available for revenue forecasting.  Annually Review and Adjust Fee Values – In order to generally maintain pace with regional cost inflation and/or the City’s salary cost inflation, the City should adjust its fees on an annual basis . A commonly used, reasonable inflation index is the annual change in the all-urban Consumer Price Index (CPI) representative of the region.
 Periodically Perform Comprehensive Analysis – A comprehensive fee study should be conducted periodically (e.g., every three to five years) to ensure fee levels remain at or below legal limits and are consistent with evolving service practices and local conditions.

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX A

PARKS AND RECREATION COST RECOVERY POLICY

PRESENTATION
As part of the fee study process City staff have conducted community outreach to assist with recommending cost recovery practices for parks and recreation fee -based programming. This appendix includes the presentation provided to members of the Parks & Recreation Commission, Senior Advisory Commission, Youth Commission, and the general public.

City
of
Santa Clara
P
arks and Recreation Fee-Based
Cost Recovery Policy Development
Joi
nt Commission Meeting | March 2, 2022
P
arks & Recreation Commission
Senior Advisory Commission

FINANCIAL CONSULTING
W
elcome from the
Parks & Recreation Director
J

AMES TEIXEIRA

FINANCIAL CONSULTING
F
oundation

FINANCIAL CONSULTING
•
Establish a
common understanding
for evaluating
Parks and Recreation financial needs and user fees
•
Receive
Commission and public input
on cost
recovery policy affecting program pricing decisions
•
Advance overall
City goals for improved cost recovery
through the City’s locally controlled fee sources
•
Lead to a funding framework that can
sustain Parks
and Recreation programs
long
-
term

GOALS FOR JOINT COMMISSION MEETING
4 CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
Part I
•
Foundation
•
Industry Practices
•
Program Areas: Services and Typical Users
Part II
•
Survey Window Open and Completed (Surveys Submitted)
Part III
•
Survey Wrap
-
Up and Next Steps
•
Public Input on this
Topic

PRESENTATION AND SURVEY OUTLINE
5 CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
“Full Cost of Service”
•
The estimated total cost of a program, inclusive
of direct labor, services,
and supplies expenses,
and associated overhead expenses
“Cost Recovery”
•
The amount of a program’s full cost of service
that is supported by the program’s own fee
revenues
“Subsidy”
•
The amount of a program’s full cost of service
that is supported by other City revenue
sources

TERMINOLOGY
These terms of art have
specific meaning
across California
municipalities and
within the City of
Santa Clara itself (other
departments and their
program fees or rates)

CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
6 •
Parks
and Recreation programs are budgeted in the
General Fund
•
Tax revenue sources
in the General Fund which are
collected
from the community at
-
large
pay for program
costs that are not recovered from user fees
•
The General Fund has a
projected deficit
the City must
address through revenue and/or cost decisions
•
City departments
in the General Fund are tasked with
closing the deficit to varying degrees

FINANCIAL STRUCTURE OF PARKS & RECREATION
7 CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
PARKS & RECREATION | TOTAL DEPARTMENT
•
$24.8
million
full cost of service
•
$2.7
million
revenue from
user fees
•
$22.1
million subsidy
•
11%
current
cost recovery
achievement

CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
8 $24.8 MILLION
$24.8 MILLION
FULL

COST OF

SERVICE

GENERAL
FUND

REVENUE

USER FEES
100% MAXIMUM

COST RECOVERY
0% MINIMUM

COST RECOVERY
11% ACHIEVED

COST RECOVERY
Identify $700,000 in new revenue possible from Parks
and Recreation sources
•
Improve overall cost recovery for the Department from
11% to 14%
•
Avoid comparable reductions to services and program
offerings by identifying revenue solutions
•
Establish a framework for managing sustainable funding
sources for valued programs, services, and facilities
managed by Parks and Recreation

PRESCRIBED GOAL FOR PARKS & RECREATION
9 CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
Indus
try Practices

FINANCIAL CONSULTING
•
User fees must be linked to and not exceed
the
estimated reasonable cost of
service
•
The
full
cost of
service
sets the
maximum
limit of a
cost
-
based fee
•
Direct
program costs for labor, services, and supplies
•
Facilities
overhead
•
Departmental
administration
•
Citywide
administration and central support
services
•
Generally
, fees from users of one program
may not be used to
pay for costs
incurred to
serve
discounted users or
users of a different
program

MUNICIPAL FEES IN CALIFORNIA
•
The
California State
Constitution
,
amended by
successive ballot
measures, establishes
requirements for
governmental
service fees
•
Common practices
among California
cities
provide
widely
accepted standards
for meeting
Constitutional
obligations

CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
11 •
Parks and recreation program fees imposed by California cities are considered
governmental service fees
(except rents, which can be
market
-
based)
•
Most program
fees are managed dynamically by departments
as
offerings,
demand, and other market conditions
change
seasonally
•
It is impractical for governing bodies to revise and adopt program fees as frequently as
programs change through the year
•
Cost
recovery policy
for the
agency’s parks and recreation programs
is
defined
by its
governing body (council)
•
Adopted
cost recovery policy
creates
the boundaries
for
program
fees set and
managed by the
department on a continual basis

MUNICIPAL PARKS & RECREATION FEES IN CALIFORNIA
12 CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
Exclusively individual benefit
Considerable individual benefit
Balanced individual and
community benefit
Considerable community benefit
Mostly community benefit
Entirely community
-
wide benefit

COST RECOVERY POLICY FRAMEWORK
Cost recovery
policy reflects
local values
regarding the
presumed
beneficiaries for
each program area,
ranging from
broad
community benefit
to narrow
individual benefit

CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
13 100%
0%
Cost Recovery Targeted
14 C

LEARSOURCE PRESENTATION TO THE CITY OF SANTA CLARA
10 0%+ indicates minor exceptions where premiums above cost may be justified, such as market-based rents. 0%
1-20%
21-40%
4 1-70%
71-90%
91-100%+*
1-Entir
ely Community Benefit
2-Mostly Community Benefit
3-Considerable Community Benefit
4-Balanced Individual
& Community Benefit
5-Considerable
Individual Benefit
6-Exclusive
Individual Benefit

PROGRAM
BEN

EFICIARY

COST RECOVERY

TARGETED

COST RECOVERY BENEFIT TIERS
•
The
Department conducts a cost of service
analysis
•
Outreach
is
done
to
receive
community
input
on benefit of broad
program areas within Parks and Recreation
•
Programs
are targeted for revised cost recovery based on benefit categorization accomplished through outreach
•
Proposed
cost recovery policy and estimated revenue changes by
program area are submitted to City Council for consideration and action •
Within
the boundaries of City Council policy, the Department sets prices for seasonally managed offerings under each program area, taking into account market conditions at the time of offering •
City
conducts biennial Citywide fee studies, enabling regular comprehensive review of performance and update of driving policies affecting fees based on recent experience and prevailing conditions
POLICY
-

DRIVEN BENEFIT TIERS AFFECT FEE DECISONS
15 CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
•
Concern
for
small subsets of vulnerable users
should not drive the placement of
program cost
recovery policy
impacting all users of the program
•
Commission
can advise and Council can direct
policy
on lower cost recovery goals,
fee
discounts,
or
fee waivers
for defined
users, such
as low
-
income populations
•
Department
establishes practices for identifying
and supporting users targeted by adopted policy
•
All
discounts and fee waivers are subsidized by
the General Fund

PROVIDING ACCESSIBILITY TO VULNERABLE USERS
Community values
have repeatedly
emphasized
ensuring access to
programs by low
-
income users
who
might otherwise
be excluded or
negatively impacted
by overall cost
recovery policies

CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
16 P
arks and Recreation
Program Areas
Not inclusiv
e of all services / Only areas in which
public input is expected to significantly
influence Cost Recovery Policy

FINANCIAL CONSULTING
Type
s of Services
• Learn to swim and lifeguarding
• Open swim with lifeguards onsite
Types of Users
• Youth
• Adult
• Senior
18 Lessons
and
recreational swim
C

LEARSOURCE PRESENTATION TO THE CITY OF SANTA CLARA

AQUATI CS
Type
s of Activities
• Sports and Fitness
• Arts and Dance
• STEM, etc.

Types of Users
• Youth
• Adult
• Senior
19 C

LEARSOURCE PRESENTATION TO THE CITY OF SANTA CLARA
Pa
rticipation in
seasonal program
offerings

RECRE ATION

CLAS SES
Types
of Services or Access
• Senior Center
• After-School Program
• Activity Pass
• Community Garden
Types of Users
• Youth
• Adult
• Senior
• Persons with Special Needs
20 C

LEARSOURCE PRESENTATION TO THE CITY OF SANTA CLARA
Re
gular access to
City facilities and
ongoing programs

MEMBE RSHIPS
Types
of Facilities or Uses
• Aquatics and Athletic Fields
• Meeting Rooms, Party, and Picnic Spaces
Types of Users
• Private Groups and Private Individuals
• Non-Profit Organizations
• Community Groups
• Commercial Organizations
• Competitions and Tournaments
21 C

LEARSOURCE PRESENTATION TO THE CITY OF SANTA CLARA
Re
served and/or
exclusive permitted
use of City facilities

FACI LITY

RENTALS
Sur
vey:

Benefit / Cost Recovery Tiers

FINANCIAL CONSULTING
•
Commission members are asked to
assign each program area to a
benefit tier
corresponding to cost recovery policy
•
Program areas may ask about
specific user types
and whether benefit
tier placement would vary
•
Achievement of
cost recovery can
be targeted over time
; immediate
feasibility should not drive benefit
tier assignment
•
Survey results will be
summarized and reported in total
for all
participating Commission members, not listed by individual respondent •
Program areas with clear consensus will be used to
inform a proposed
Cost Recovery Policy
framework
to City Council
•
Program areas showing wide dissent also will be reported to City Council

USE OF SURVEY OUTCOMES FROM COMMISSIONS
23 CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
24 The
online
questionnaire
uses a simple
Google Form
accessible in
a web browser
C

LEARSOURCE PRESENTATION TO THE CITY OF SANTA CLARA

ORIENT ATION
TO SURVEY c1/3)
Benefit Tiers for a Parks and Recreation
Cost Recovery Policy
Assign each program and user type to a benefit tier wh ich will frame a Cost Recovery Policy fo r Santa Clara Parks and Recreation. During the live survey event with City commissions on March 2, 2022, definitions for benef it tiers and other termino logy will be broadcast on the conference screen fo r reference.

Sign in to Google to save your progress . Learn more
* Required
Name of Survey Responden t *
Survey results will be summarized and presented iI1 total for all respondents as a group, not by individual.

Ident ific ation here is Intended only for use by survey moderators to ensure quality control of the survey. 25 Most
questions
require a single
checkbox response
for programs and
user types
C

LEARSOURCE PRESENTATION TO THE CITY OF SANTA CLARA
ORIENT ATION Aquatics / Lessons
TO SURVEY (2/3)
Learn to swim and lifeguarding -- Put a cllecl< in the box to match how the pl.lib lie benefit s from this progra m.

Balanced
Entirely Most ly Considerable lndividual Considerable Excl usive Comrn t.mit y Comm unity Commun ity and Individual Individual Benefit Benefit Benefit Commun ity Benefit Benefit
Benefit
Youth
□ □ □ □ □ □ Users
Adult
□ □ □ □ □ □ Users
Senior
□ □ □ □ □ □ Users
26 Be
fore closing
your browser, you
must click the

SUBMIT BUTTON
at the bottom for
your answers to
be received
C

LEARSOURCE PRESENTATION TO THE CITY OF SANTA CLARA

ORIENTA TION
TO SURV EY c213> Submit Comp leted Questio nnaire *
Do not close your brow ser before clicking th e ' Submit' button at the end of th is f orm. Your response will not be saved and received if you do not cl ick the "Submit' button. 0 In order for my response to be received, I must click the "Submit " button at the end of this fo rm .

Submit Clear form
Never submit passwords t hrough Google Forms .

This content rs nerther created nor 1=11dorsed by Goo{l e. Rei:iort Abuse- Terms of Service - Prri,acY. Porte):

Google Forms

COMMISSION SURVEY PROCEDURE
Questionnaire for
Commission members
to complete during live
event window:
forms.gle/GYpk
74KqtKXsRfx16
Open
internet
browser
and type link into the
address bar, or
Hyperlink
is also available
in
Zoom
Chat

CLEARSOURCE PRESENTATION TO THE CITY

OF SANTA CLARA
27 •
Moderator will mute the Zoom Gallery
•
For technical issues in the survey, use the Zoom Chat
to ask for help
•
Commission members will work on and complete the
questionnaire during the live survey event window
•
Moderator will unmute at 3
-
to 5
-
minute intervals to ask
for questions
•
Answers will be provided for all survey participants to hear during the live event window
•
Complete
surveys
within 30 minutes of start.
•
Moderator will announce time remaining or end survey
window early if all Commission submissions are
received before time ends
28 C

PROGRAM
BEN

EFICIARY

COST RECOVERY

TARGETED

ASSIGN BENEFIT TIER TO EACH PROGRAM QUESTION
Liv
e Survey Window Closed
THANK YOU!

FINANCIAL CONSULTING
• Re
view and summarize
survey responses
• Provide summary of survey results
to Commissions and City Council
at future meetings
• Use survey results to help frame
a proposed Cost Recovery
Policy for City Council
consideration
30 An update
of the
Citywide Master
Fee Schedule is in
progress and
expected to be
presented to City
Council during
April 2022
C

LEARSOURCE PRESENTATION TO THE CITY OF SANTA CLARA
NEXT
STEPS
P
ublic Input on this Topic

FINANCIAL CONSULTING

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX B

PROPOSED PARKS AND RECREATION COST RECOVERY POLICY

PARKS AND RECREATION COST RECOVERY POLICY
Purpose
Establishing a cost recovery policy provides the City’s Parks and Recreation Department with a tool for evaluating services and establishing appropriate fees for services. Standardizing cost recovery objectives enhances the Department’s ability to accomplish broad c itywide goals and objectives. Establishing a reasonable, transparent, and consistently applied policy is intended to:
 Stretch taxpayer investment in parks and recreation services to optimize value received  Promote program respect and ownership
 Allow prices to reflect users’ investment in themselves based on individual benefit  Develop deeper commitment to the programming users help support

Costs Considered When Evaluating Cost Recovery
To evaluate cost recovery , the Department will calculate the “full cost of service,” for programming, facility use, and services provided. The full cost of service will include components for:
 The direct costs of service:
- The labor associated with the performance of service from all personnel involved in the activity - The services, supplies, and/or materials required to complete the activity  A reasonable share of the indirect costs of service:
- The services, supplies, and materials which support the personnel involved in the activity - The maintenance of any facilities required to support the provision of service - The indirect management, administration, and support services associated with the City functions involved in the activity
- The central services, Cit y management and administration, and governmental oversight associated with the functions involved in the activity
Targeted Cost Recovery in Fees
Once the full cost of service is established for each activity, the City will apply a consistent set of guidelines for determining the amount of cost to be recovered in the final fee amount. A cost recovery percentage will be applied to the full cost of service to calculate the fee. Figure 1 describes the general criteria for assigning Departmental programming, facility use, and services to cost recovery tiers. The cost recovery threshold assigned to each fee-related service and program area will be identified in the periodic analysis and documentation supporting the ongoing and seasonally managed calculation of the City’s Parks and Recreation fees.

FIGURE 1 | COST RECOVERY GUIDELINES – PARKS AND RECREATION SERVICES

BENEFIT-BASED

RECOVERY TIER DESCRIPTION FEE BASED PROGRAM AREA
0% COST RECOVERY
Entirely Community
Benefit

Programs, facilities, and services that benefit the
community as a whole. The community generally
expects the City to offer these services and
supports paying for these through taxes.
• General, non-exclusive park,
playground, open space, trails,
restrooms, and facility
visitation and use

1-20% COST

RECOVERY
Mostly Community
Benefit
Programs, facilities, and services that provide
benefit to the individual user, but have more
fundamental goal of:
• Seeking to engage community with high
participation levels desirable
• Community problem solving (e.g., services
for vulnerable or underserved populations)
• Special events
• Senior Center Drop in, Senor
Nutrition, Senior Health &
Wellness
• Youth After school/daily drop-
in programs, Leader in Training
(teen leadership) Program

21-40% COST

RECOVERY
Considerable
Community Benefit
Programs, facilities, and services which promote
individual physical and mental well-being, and
provide recreation skill development. They may
have a community benefit but to a smaller group
of the community. Generally, costs of service are
offset by both a tax subsidy to account for
community benefit and participant fees to
account for individual benefit.
• Early Learners (preschool aged)
• Therapeutic Recreation
• Senior Fitness classes

41-70% COST

RECOVERY
Balanced Individual
and Community
Benefit

Programs, facilities, and services which promote
individual physical and mental well-being, and
provide recreation skill development. Program,
facility, and service use that benefits individuals
primarily, but the community receives some
benefit.
• Services which are specialized and/or similar
to private sector
• Comparable “market rates” for similar
services affect ability to recover a greater
percentage of costs
• Aquatics – e.g. Lessons &,
Recreational Swim, Lap swim
• Recreational Classes (not
vendor provided), RJJT
• Memberships, drop in activities
• Facility, field, and meeting
room rentals for resident non-
profit & community groups
• Community Garden

71-90% COST

RECOVERY
Considerable
Individual Benefit

Benefits individuals significantly more than the
community; Private sector or public agencies
offer similar services; Demand for service, facility
or program exceeds capacity
• Competition, meets and
tournaments

91-100% COST

RECOVERY
Exclusively
Individual Benefit

Benefit individuals; Commercial nature of
services; Enterprise funds expected to operate
without General Fund support
• Facility and field rentals for
non-resident groups (e.g.
group picnic areas) and
organizations

Additionally, Parks and Recreation cost recovery will be influenced by two additional considerations:
 Where feasible and compatible with the service offered, the Department will establish a higher fee for non-resident participants than resident participants.  Where feasible and compatible with the service offered, the Department will provide a discounted fee for eligible low-income participants identified through its established procedures.

Staff will seek to enhance and refine this policy over time.

*100%+ indicates minor exceptions where premiums above cost may be justified, such as market-based rents.

Parks and Recreation Fee Management
Most fees for Parks and Recreation services and programs will fluctuate seasonally as the Department manages offerings and provisions of service dynamically in line with capabilities and market conditions at the time schedules are developed. As such, establishing static fees within the Municipal Fee Schedule similar to most other City services is burdensome procedurally. The Cost Recovery Policy is intended to establish general targets for the Department wi thin which it can set most fees on that fluctuating basis within its periodic service catalogs.

PROGRAM

BENEFICIARY

COST RECOVERY

TARGETED

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX C

PARKS AND RECREATION FEE BASED COST RECOVERY

PRACTICES SURVEY RESPONSES
On March 2, 2022, a joint commission meeting was held with members of the Parks & Recreation Commission, Senior Advisory Commission, Youth Commission, and the general public. During the meeting, attendees were asked to complete a survey linked to cost recovery p ractices for parks and recreation fee -based programming. The survey was available to be completed from March 2, 2022, through March 17, 2022. The City received 234 total responses. Response summaries are provided in the charts on the following pages.

The Parks and Recreation Department will use the consistent community sentiment expressed to inform cost recovery targets.

4 4
5 221
Total Responses Received
Member of Parks &
Recreation
Commission
Member of Senior
Advisory Commission
Member of Youth
Commission
General Public or User
of Parks & Recreation
Services
■
■
■
■

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX C

0 10
20 30
40 50
60 70
80 Youth Users Adult Users Senior Users
Number of Responses
Aquatics / Lessons
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and
Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
0 10
20 30
40 50
60 70
80 Youth Users Adult Users Senior Users
Number of Responses
Aquatics / Recreational Swim
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
■
■
■
■
■
■
■
■
■
■
■
■
I II II II 1111

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX C

0 10
20 30
40 50
60 70
80 Youth Users Adult Users Senior Users
Number of Responses
Recreation Classes
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
0 10
20 30
40 50
60 70
80 Senior Members
Number of Responses
Memberships / Senior Center
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
■
■
■
■
■
■
■
■
■
■
■
■

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX C

0 10
20 30
40 50
60 70
80 Youth Members
Number of Responses
Memberships / After-School Program
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
0 10
20 30
40 50
60 70
80 Youth Users Adult Users Senior Users
Number of Responses
Memberships / Activity Pass
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
■
■
■
■
■
■
■
■
■
■
■
■
1111

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX C

0 10
20 30
40 50
60 70
80 Adult Users Senior Users Persons with Special
Needs
Number of Responses
Memberships / Activity Pass
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
0 10
20 30
40 50
60 70
80 90
100
Private Groups Non-Profit
Organizations
Commercial
Organizations
Comp's, Tourneys,
Meets
Number of Responses
Facility Rentals / Aquatics
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
■
■
■
■
■
■
■
■
■
■
■
■

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX C

0 10
20 30
40 50
60 70
80 90
Private
Groups
Non-Profit
Youth
Organizations
Non-Profit
Adult
Organizations
Non-Profit
Senior
Organizations
Commercial
Organizations
Competitions,
Tournaments
Number of Responses
Facility Rentals / Athletic Fields
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
0 10
20 30
40 50
60 70
80 Non-Profit Youth
Organizations
Non-Profit Adult
Organizations
Non-Profit Senior
Organizations
Community Groups
Number of Responses
Facility Rentals / Meeting Rooms
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
■
■
■
■
■
■
■
■
■
■
■
■

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX C

0 10
20 30
40 50
60 70
80 90
100
Private
Individuals
Non-Profit
Youth
Organizations
Non-Profit
Adult
Organizations
Non-Profit
Senior
Organizations
Commercial
Groups
Number of Responses
Facility Rentals / Parties and Picnics
Entirely Community Benefit
Mostly Community Benefit
Considerable Community Benefit
Balanced Individual and Community Benefit
Considerable Individual Benefit
Exclusive Individual Benefit
94%
6%
Should the practice of charging a higher fee for
Non-Residents be continued when it is feasible?
Yes
No
■
■
~ 1 •• I 11111 111 11 111 11 •• ~I
■
■

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX C

84%
16%
Should the City provide discounted
fees for low-income individuals?
Yes
No
■
■

CLEARSOURCE REPORT TO CITY OF SANTA CLARA

APPENDIX D

COST OF SERVICE ANALYSIS FOR USER AND REGULATORY FEES

User and Regulatory Fees
Cost of Service Analysis
1 City .of
Santa Clara
The Cente r of What 's Poss ib le
Fee Type
Page
Assistant City Clerk's Office Fees
3 City Manager's Office Fees
9 Community Development Fees
15 Building
16 Planning
28 Housing and Community Services
35 Electric (SVP) Fees
40 Finance - Municipal Services Division Fees
54 Fire Department Fees
69 Community Risk Reduction Fees
72 Training and Resources Fees
93 Police Department Fees
105
Public Works Fees
118
Engineering and Encroachment Permit Fees
119
Streets, Storm Drain, and Solid Waste Fees
146
Water and Sewer Fees
161
City of Santa Clara
Cost of Service Analysis
2 Assistant City Clerk's Office Fees
3 City .of
Santa Clara
The Cente r of What 's Poss ib le
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Assistant City Clerk Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d]
Direct [d]
Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e]
Annual Salary
Assistant City Clerk

1.00 2,080

216

1,864

25%
75%
100%
466

1,398

1,864

$80
$165,630
Deputy City Clerk

1.00 2,080

216

1,864

25%
75%
100%
466

1,398

1,864

$67
$139,402
Staff Aide I

2.00 2,080

216

1,864

3,728

25%
75%
100%
932

2,796

3,728

$48
$197,683
Office Records Specialist

1.00 2,080

216

1,864

25%
75%
100%
466

1,398

1,864

$42
$87,734
Total

5.00 9,320

2,330

6,990

9,320

$590,450
Total
25%
75%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. [c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
4 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Assistant City Clerk's Office FY 22/23 Forecast Expenses [a]
Program
2311
2312
2313
Fund #
Fund Desc
Account Desc
Council Admin
Public Info
Political
Reform
Subtotal
Adjust
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$69,931
$354,869
$185,767
$610,567
$0
$610,567
001
General Fund
87017 - Premium Pay
$435
$255
$180
$870
$0
$870
001
General Fund
87020 - Salary And Wages - As Needed
$48,543
$0
$48,543
$0
$48,543
001
General Fund
87030 - S & W - O.T. Vacation Relief
$1,035
$1,035
$0
$1,035
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
($25,414)
($25,414)
$25,414
$0
001
General Fund
1 Salary Accounts
$94,530
$355,124
$185,947
$635,601
$25,414
$661,015
001
General Fund
87212 - PERS - Misc
$53,084
$124,187
$65,026
$242,297
$0
$242,297
001
General Fund
87221 - Medicare
$1,084
$5,280
$2,784
$9,148
$0
$9,148
001
General Fund
87222 - Social Security
$2,994
$21,356
$10,551
$34,901
$0
$34,901
001
General Fund
87223 - Social Security - OT
$321
$321
$0
$321
001
General Fund
87224 - Medicare OT
$76
$76
$0
$76
001
General Fund
87230 - Health Allocation
$5,789
$40,742
$18,176
$64,707
$0
$64,707
001
General Fund
87241 - Dental - City Paid
$136
$850
$384
$1,370
$0
$1,370
001
General Fund
87242 - Long Term Disability-City Paid
$448
$1,244
$570
$2,262
$0
$2,262
001
General Fund
87243 - Vision- City Paid
$60
$368
$165
$593
$0
$593
001
General Fund
87250 - Basic Life Insurance
($15)
$241
$122
$348
$0
$348
001
General Fund
87271 - VEBA
$300
$1,860
$840
$3,000
$0
$3,000
001
General Fund
87272 - EAP
$24
$151
$69
$244
$0
$244
001
General Fund
87274 - Auto Allowance
($420)
$4,080
$2,340
$6,000
$0
$6,000
001
General Fund
87275 - Mobile Phone Allowance
($384)
$1,488
$816
$1,920
$0
$1,920
001
General Fund
87390 - OPEB
$1,771
$10,983
$4,961
$17,715
$0
$17,715
001
General Fund
2 Benefit Accounts
$65,268
$212,830
$106,804
$384,902
$0
$384,902
001
General Fund
87500 - Operating Supplies
$0
$1,193
$530
$1,723
$0
$1,723
001
General Fund
87825 - Conference, Travel and Training
$4,187
($1)
$1,592
$5,778
$0
$5,778
001
General Fund
87870 - Contractual Serv Not Class
$1,209
$207,917
$0
$209,126
($209,126)
$0
001
General Fund
3 Mat/Serv/Sup
$5,396
$209,109
$2,122
$216,627
($209,126)
$7,501
001
General Fund
87650 - Technical Services Maintenance
$39,541
$30,092
$39,327
$108,960
$0
$108,960
001
General Fund
87660 - Workers Comp Insurance
$1,931
$9,223
$4,870
$16,024
$0
$16,024
001
General Fund
87680 - Unemployment Insurance
$66
$313
$165
$544
$0
$544
001
General Fund
87840 - Insurance And Surety Bonds
$2,444
$11,672
$6,163
$20,279
$0
$20,279
001
General Fund
5 Interfund Services
$43,982
$51,300
$50,525
$145,807
$0
$145,807
Subtotal
$209,176
$828,363
$345,398
$1,382,937
($183,712)
$1,199,225
5 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Assistant City Clerk's Office Adjustments for Fully-Burdened Hourly Rate Calculation
Calculation of Fully-Burdened Hourly Rate
Description
Total
Notes
Divisional Expenses
$1,199,225
Productive Hours
6,990

[b]
Total
$172
Full Cost Factors for Hourly Rate Buildup
Description
Total
Share
Per Hour
Personnel
$1,045,917
87%
$150
Equipment
$0
0%
$0
Materials / Supplies
$153,308
13%
$22
Other Costs
$0
0%
$0
Overhead
$0
0%
$0
Total
$1,199,225
100%
$172
6 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Assistant City Clerk's Office Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $661,015
Benefit Accounts $384,902
Total 0.58
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours Direct Hours %
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 75% 1,398
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.49 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Assistant City Clerk $80 $46 $126 1.49 $187 $22 $0 $209 Deputy City Clerk $67 $39 $106 1.49 $158 $22 $0 $180
Staff Aide I $48 $28 $75 1.49 $112 $22 $0 $134
Office Records Specialist $42 $25 $67 1.49 $99 $22 $0 $121 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate ICR Multiplier Notes
Total 5.00 2,080 10,400 $590,450 $57 $172 3.02 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] See allocation of Annual Labor Effort, Assistant City Clerk. [c] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 7 ----------------
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees City Clerk Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description
Labor Time
Hourly Rate
Estimated
Cost of
Service
Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost Recovery
Unit
Notes
Lobbying Activities
1 Annual Registration Fee

4.25 x
$172
=
$731
$757
104%
$731
100%
[a]
2 Prorated Registration Fee

2.00 x
$172
=
$344
$361
105%
$344
100%
[b]
3 Amended Registration Fee

1.00 x
$172
=
$172
$174
101%
$172
100%
[c]
4 Client Registration Fee

0.75 x
$172
=
$129
$130
101%
$129
100%
per client
5 Delinquent Fee
$25
$25
per day
[d]
[a] Annual registration is due by January 15th of a given year. [b] Persons registering for the first time after June 30th of a given year. [d] Up to a maximum of $500.00.
[c] Lobbyists with a change to registration information shall file an amended registration within fifteen (15) days of such change if he or she has accepted a new client for compensation in excess of five hundred dollars ($500.00).
8 City Manager's Office Fees
9 City .of
Santa Clara
The Cente r of What 's Poss ib le
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - City Manager
Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

2.00 2,080

216

1,864

3,728

0%
100%
100%
-

3,728

$109
$454,854
Assistant City Manager

2.00 2,080

216

1,864

3,728

0%
100%
100%
-

3,728

$161
$671,091
Chief Operating Officer

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$186
$385,902
City Manager

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$216
$448,490
Communications and Outreach Manager

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$77
$160,701
Communications Coordinator

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$58
$120,370
Executive Assistant to the City Manager

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$66
$137,280
Management Analyst

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$67
$139,402
Office Specialist III

0.50 2,080

216

1,864

932

0%
100%
100%
-

932

$41
$42,765
Senior Management Analyst

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$74
$153,338
Staff Aide I

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$48
$98,842
Total

12.50 23,300

23,300

$2,813,034
Total
0%
100%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[d] Assume use of productive hours only.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. [c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. 10 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - City Manager's Office
FY 22/23 Forecast Expenses [a]
Program
1021
1022
1031
1032
1033
Fund #
Fund Desc
Account Desc
Policy
Intergov'
Rel'tns
Day to Day
Ops
Strat Planning
Outreach &
Engage
Subtotal
Adjust
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$637,328
$113,790
$822,512
$712,591
$511,857
$2,798,078
$0
$2,798,078
001
General Fund
87020 - Salary And Wages - As Needed
$131,975
$131,975
$0
$131,975
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
($569,656)
($569,656)
$569,656
$0
001
General Fund
1 Salary Accounts
$637,328
$113,790
$384,831
$712,591
$511,857
$2,360,397
$569,656
$2,930,053
001
General Fund
87212 - PERS - Misc
$180,727
$29,010
$337,263
$231,536
$169,481
$948,017
$0
$948,017
001
General Fund
87221 - Medicare
$9,518
$1,696
$12,287
$10,659
$7,726
$41,886
$0
$41,886
001
General Fund
87222 - Social Security
$20,947
$3,700
$29,567
$24,540
$22,336
$101,090
$0
$101,090
001
General Fund
87230 - Health Allocation
$35,666
$6,409
$52,356
$41,890
$34,677
$170,998
$0
$170,998
001
General Fund
87241 - Dental - City Paid
$1,263
$237
$1,715
$1,501
$964
$5,680
$0
$5,680
001
General Fund
87242 - Long Term Disability-City Paid
$948
$162
$1,495
$1,132
$1,022
$4,759
$0
$4,759
001
General Fund
87243 - Vision- City Paid
$374
$68
$530
$438
$350
$1,760
$0
$1,760
001
General Fund
87250 - Basic Life Insurance
$277
$50
$364
$316
$282
$1,289
$0
$1,289
001
General Fund
87271 - VEBA
$1,530
$270
$2,280
$1,800
$1,620
$7,500
$0
$7,500
001
General Fund
87272 - EAP
$123
$19
$187
$144
$130
$603
$0
$603
001
General Fund
87274 - Auto Allowance
$10,194
$1,866
$11,916
$11,052
$4,692
$39,720
$0
$39,720
001
General Fund
87275 - Mobile Phone Allowance
$1,056
$192
$1,440
$1,344
$768
$4,800
$0
$4,800
001
General Fund
87279 - Misc. Other Benefits
$18,960
$3,792
$22,752
$22,752
$7,584
$75,840
$0
$75,840
001
General Fund
87390 - OPEB
$9,036
$1,593
$13,464
$10,631
$9,563
$44,287
$0
$44,287
001
General Fund
2 Benefit Accounts
$290,619
$49,064
$487,616
$359,735
$261,195
$1,448,229
$0
$1,448,229
001
General Fund
87500 - Operating Supplies
$18,157
$38,068
$0
$56,225
($56,225)
$0
001
General Fund
87600 - Maintenance
$63,672
$63,672
($63,672)
$0
001
General Fund
87710 - Adver And Community Promotion
$7,735
$162,651
$170,386
($170,386)
$0
001
General Fund
87800 - Miscellaneous Serv & Supplies
$0
$0
$11,706
$11,706
($11,706)
$0
001
General Fund
87810 - Utilities Expenses
$0
$0
$0
001
General Fund
87825 - Conference, Travel and Training
$22,644
$22,644
($22,644)
$0
001
General Fund
87870 - Contractual Serv Not Class
$32,104
$95,000
$374,575
$2,060
$233,214
$736,953
($736,953)
$0
001
General Fund
87930 - City Membership
($1,051)
($641)
($1,692)
$1,692
$0
001
General Fund
87940 - Mandated Program Costs
$40,347
$40,347
($40,347)
$0
001
General Fund
3 Mat/Serv/Sup
$50,261
$93,949
$524,397
$24,063
$407,571
$1,100,241
($1,100,241)
$0
001
General Fund
87640 - Vehicle Equipment Maintenance
$0
$0
$0
$0
001
General Fund
87650 - Technical Services Maintenance
$137,255
$24,883
$166,971
$153,482
$101,779
$584,370
($584,370)
$0
001
General Fund
87660 - Workers Comp Insurance
$16,720
$3,020
$16,504
$18,830
$12,788
$67,862
$0
$67,862
001
General Fund
87680 - Unemployment Insurance
$628
$113
$620
$707
$480
$2,548
$0
$2,548
001
General Fund
87740 - Vehicle Equipment Amortization
$0
$0
$0
$0
001
General Fund
87840 - Insurance And Surety Bonds
$23,401
$4,227
$23,099
$26,357
$17,898
$94,982
$0
$94,982
001
General Fund
5 Interfund Services
$178,004
$32,243
$207,194
$199,376
$132,945
$749,762
($584,370)
$165,392
Subtotal
$1,156,212
$289,046
$1,604,038
$1,295,765
$1,313,568
$5,658,629
($1,114,955)
$4,543,674
11 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - City Manager's Office
Adjustments for Fully-Burdened Hourly Rate Calculation
Calculation of Fully-Burdened Hourly Rate
Description
Total
Notes
Divisional Expenses
$4,543,674
Productive Hours
23,300

[b]
Total
$195
Full Cost Factors for Hourly Rate Buildup
Description
Total
Share
Per Hour
Personnel
$4,378,282
96%
$188
Equipment
$0
0%
$0
Materials / Supplies
$165,392
4%
$7
Other Costs
$0
0%
$0
Overhead
$0
0%
$0
Total
$4,543,674
100%
$195
12 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - City Manager's Office
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $2,930,053
Benefit Accounts $1,448,229
Total 0.49
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours Direct Hours %
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 100% 1,864
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.12 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Assistant to the City Manager $109 $54 $163 1.12 $182 $7 $0 $189 Assistant City Manager $161 $80 $241 1.12 $269 $7 $0 $276 Chief Operating Officer $186 $92 $277 1.12 $309 $7 $0 $316 City Manager $216 $107 $322 1.12 $360 $7 $0 $367
Communications and Outreach Manager $77 $38 $115 1.12 $129 $7 $0 $136 Communications Coordinator $58 $29 $86 1.12 $96 $7 $0 $104 Executive Assistant to the City Manager $66 $33 $99 1.12 $110 $7 $0 $117 Management Analyst $67 $33 $100 1.12 $112 $7 $0 $119
Office Specialist III $41 $20 $61 1.12 $69 $7 $0 $76
Senior Management Analyst $74 $36 $110 1.12 $123 $7 $0 $130 Staff Aide I $48 $23 $71 1.12 $79 $7 $0 $86
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate ICR Multiplier Notes
Total 12.50 2,080 26,000 $2,813,034 $108 $195 1.80 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on productive hours.
[c] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 13 ----------------
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees City Manager Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$276
$119
Cost Recovery Information
Fee Description
Asst
CM
Mgmt
Analyst
Total
Asst
CM
Mgmt
Analyst
Cost of
Service
Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost Recovery
Notes
1 No-Fee Parade Permit (For Santa Clara non-profit
organizations)

1.00 3.00

4.00 $276
$357
$633
no fee
0%
no fee
0%
[a]
[a] Pursuant to Resolution No. 18-8606, no fee is charged. 14 Community Development Fees
15 City .of
Santa Clara
The Cente r of What 's Poss ib le
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Building
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [g]
Assistant Building Official 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $102 Associate Planner 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $64 Building Official 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $113 Combination Inspector 8.00 2,080 216 1,864 14,912 20% 80% 100% 2,982 11,930 14,912 $65 Code Enforcement Technician 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $46 Customer Service Representative 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $42 Inspection Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $97 Office Assistant 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $36 Office Specialist II 3.00 2,080 216 1,864 5,592 100% 0% 100% 5,592 - 5,592 $41 Office Specialist III 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $45 Management Analyst 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $67 Permit Center Supervisor 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $69 Permit Technician 5.00 2,080 216 1,864 9,320 20% 80% 100% 1,864 7,456 9,320 $46 Plan Review Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $98 Plans Examiner 5.00 2,080 216 1,864 9,320 20% 80% 100% 1,864 7,456 9,320 $69 Senior Inspector 7.00 2,080 216 1,864 13,048 20% 80% 100% 2,610 10,438 13,048 $69 Senior Permit Technician 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $51 Senior Plans Examiner 4.00 2,080 216 1,864 7,456 20% 80% 100% 1,491 5,965 7,456 $72 Staff Analyst I 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $58 Subtotal - Directly Budgeted FTE 45.00 83,880 33,925 49,955 83,880 Adjust for: Community Development Director 0.25 2,080 216 1,864 466 100% 0% 100% 466 - 466 $143 Adjust for: Building Plan Check 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $64 Subtotal - Non-directly Budgeted FTE 1.25 2,330 839 1,491 2,330 Contract Svcs [a],[e] 8,538 10% 90% 100% 854 7,684 8,538 $1,468,482 Total 92,418 35,617 59,130 92,418
Total 38% 62% 100%
Hrly Rate for Contract Plan Chk Svc Total [f]
Level II $165
Level III $179
Average $172
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities. [e] Total hours calculated as: forecast expenses / average hourly rate for contract plan review services. [f] Amount based on January 2021 contractual service agreement entered into for qualified plan check and inspection services list. [g] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 16 r:::::::::::r,
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Building
FY 22/23 Forecast Expenses [a]
Program
5532
5533
5534
Fund #
Fund Desc
Account Desc
Plan Rvw &
Prmt
Field Inspect
Housing
Inspect
Subtotal
Adjustment
Total
Notes
155
Building Inspection Fund
87010 - Salary And Wages - Regular
$3,161,337
$2,185,731
$20,379
$5,367,447
$0
$5,367,447
155
Building Inspection Fund
87011 - Salary Attrition and VTO
($23,769)
($22,358)
($197)
($46,324)
$0
($46,324)
155
Building Inspection Fund
87017 - Premium Pay
$100
$0
$0
$100
$0
$100
155
Building Inspection Fund
87020 - Salary And Wages - As Needed
$391,748
$0
$0
$391,748
$0
$391,748
155
Building Inspection Fund
87030 - S & W - O.T. Vacation Relief
$32,137
$0
$0
$32,137
$0
$32,137
155
Building Inspection Fund
1 Salary Accounts
$3,561,553
$2,163,373
$20,182
$5,745,108
$0
$5,745,108
155
Building Inspection Fund
87212 - PERS - Misc
$1,105,545
$764,347
$7,127
$1,877,019
$0
$1,877,019
155
Building Inspection Fund
87221 - Medicare
$47,410
$32,954
$307
$80,671
$0
$80,671
155
Building Inspection Fund
87222 - Social Security
$186,841
$129,325
$854
$317,020
$0
$317,020
155
Building Inspection Fund
87223 - Social Security - OT
$1,992
$0
$0
$1,992
$0
$1,992
155
Building Inspection Fund
87224 - Medicare OT
$466
$0
$0
$466
$0
$466
155
Building Inspection Fund
87230 - Health Allocation
$340,062
$200,805
$1,235
$542,102
$0
$542,102
155
Building Inspection Fund
87241 - Dental - City Paid
$7,337
$4,425
$28
$11,790
$0
$11,790
155
Building Inspection Fund
87242 - Long Term Disability-City Paid
$13,350
$8,783
$38
$22,171
$0
$22,171
155
Building Inspection Fund
87243 - Vision- City Paid
$3,180
$1,920
$12
$5,112
$0
$5,112
155
Building Inspection Fund
87250 - Basic Life Insurance
$1,257
$699
$12
$1,968
$0
$1,968
155
Building Inspection Fund
87271 - VEBA
$16,050
$9,690
$60
$25,800
$0
$25,800
155
Building Inspection Fund
87272 - EAP
$1,307
$791
$4
$2,102
$0
$2,102
155
Building Inspection Fund
87274 - Auto Allowance
$8,400
$1,080
$120
$9,600
$0
$9,600
155
Building Inspection Fund
87275 - Mobile Phone Allowance
$3,360
$1,344
$96
$4,800
$0
$4,800
155
Building Inspection Fund
87279 - Misc. Other Benefits
$90
$2,415
$0
$2,505
$0
$2,505
155
Building Inspection Fund
87390 - OPEB
$94,781
$57,218
$354
$152,353
$0
$152,353
155
Building Inspection Fund
2 Benefit Accounts
$1,831,428
$1,215,796
$10,247
$3,057,471
$0
$3,057,471
155
Building Inspection Fund
87500 - Operating Supplies
$89,446
$23,920
$0
$113,366
$0
$113,366
155
Building Inspection Fund
87825 - Conference, Travel and Training
$20,694
$14,857
$530
$36,081
$0
$36,081
155
Building Inspection Fund
87870 - Contractual Serv Not Class
$1,462,646
$5,836
$0
$1,468,482
$0
$1,468,482
155
Building Inspection Fund
3 Mat/Serv/Sup
$1,572,786
$44,613
$530
$1,617,929
$0
$1,617,929
155
Building Inspection Fund
87640 - Vehicle Equipment Maintenance
$0
$40,450
$0
$40,450
$0
$40,450
155
Building Inspection Fund
87650 - Technical Services Maintenance
$272,010
$218,980
$0
$490,990
$0
$490,990
155
Building Inspection Fund
87660 - Workers Comp Insurance
$53,879
$38,658
$357
$92,894
$0
$92,894
155
Building Inspection Fund
87680 - Unemployment Insurance
$2,723
$1,939
$18
$4,680
$0
$4,680
155
Building Inspection Fund
87740 - Vehicle Equipment Amortization
$0
$40,940
$0
$40,940
$0
$40,940
155
Building Inspection Fund
87840 - Insurance And Surety Bonds
$100,769
$72,301
$668
$173,738
$0
$173,738
155
Building Inspection Fund
87994 - Services from Other Funds-CAP
$546,244
$535,595
$58,151
$1,139,990
$0
$1,139,990
155
Building Inspection Fund
5 Interfund Services
$975,625
$948,863
$59,194
$1,983,682
$0
$1,983,682
155
Building Inspection Fund
89950 - Trs Out - Miscellaneous
$7,000
$0
$0
$7,000
$0
$7,000
155
Building Inspection Fund
89952 - Trs Out - General Fund
$168,845
$0
$0
$168,845
$0
$168,845
155
Building Inspection Fund
89990 - Intra Trs Out - Miscellaneous
$1,737
$0
$0
$1,737
$0
$1,737
155
Building Inspection Fund
9 Other Expenditures
$177,582
$0
$0
$177,582
$0
$177,582
Subtotal
$8,118,974
$4,372,645
$90,153
$12,581,772
$0
$12,581,772
17 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Building
Adjustments for Fully-Burdened Hourly Rate Calculation
Statistical Information
Description Total Notes
Benefit Accounts Share of Divisional Salaries 57% [b]
Interfund Services Share of Divisional Salaries 37% [b] Support Costs Not Included Above
Description
Salary and
Wages Per
Hour Est. Benefit
Est. Interfund
Svcs Total Per Hour
Share to
Building Total Per Year Notes
Community Development Director $143 $81 $53 $276 25% $143,746 [c] Building Plan Check (e.g., Associate Planner) $64 $36 $24 $124 100% $256,897 [c],[d] Subtotal $400,643
Total Divisional Costs
Total $12,982,415
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $12,982,415
Direct Hours 59,130 [e]
Total $220
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $10,271,061 79% $174
Equipment $0 0% $0
Materials / Supplies $993,139 8% $17
Other Costs $0 0% $0
Overhead $1,718,215 13% $29
Total $12,982,415 100% $220
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Benefit and Interfund totals divided by Account 87010 - Salaries and Wages - Regular. [c] To account for support provided but not directly budgeted to Building. [d] For building plan check (e.g. , building plan check by Associate Planner). [e] See worksheet labeled: Allocation of Annual Labor Effort - Building. 18 ~
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $
Note

MINOR RESIDENTIAL PERMIT FEES
(Permit Issuance Fee is Included in Permit Fee (i.e., no add'l permit issuance fee collected)
1 A/C and/or Furnace - New Location

2.09 x
$220
=
$460
varies
$460
100%
2 A/C and/or Furnace - Same Location

1.42 x
$220
=
$312
varies
$312
100%
3 Water Heater - New or Replacement

1.77 x
$220
=
$388
varies
$388
100%
4 Water Softener

1.42 x
$220
=
$312
varies
$312
100%
5 Bathroom Remodel (like for like)

1.42 x
$220
=
$312
varies
$312
100%
6 Residential Voluntary Foundation Seismic Retrofit

1.92 x
$220
=
$422
varies
$422
100%
7 Pool Demo

1.42 x
$220
=
$312
varies
$312
100%
8 Residential Reroof

3.34 x
$220
=
$734
varies
$734
100%

ALL OTHER PERMIT FEES
9 Permit Issuance

0.42 x
$220
=
$92
$87
95%
$92
100%
$5
10 Technology Fee

3.37%
percent of Bldg,
MPE, Plan Check
& Sign Fee

3.37%
percent of Bldg,
MPE, Plan Check
& Sign Fee
$0
11 General Plan / Advanced Planning Surcharge

12.39%
percent of Bldg
Permit & Plan
Check Fee

12.39%
percent of Bldg
Permit & Plan
Check Fee
$0
12 Building Conformance Fee
Valuation x
$0.00032
Valuation x
$0.00032
3-B ELECTRICAL PERMIT FEES
13 Minimum Permit Fee

1.00 x
$220
=
$220
$209
95%
$220
100%
$11

SYSTEM FEE SCHEDULE
14 New Buildings or Alterations
a) Commercial Buildings

0.0014
x
$220
=
$0.31
$0.31
per sq ft
99%
$0.31
per SF
100%
$0.00
b) Residential Buildings

0.0010
x
$220
=
$0.22
$0.22
per sq ft
102%
$0.22
per SF
100%
($0.00)
c) New garages, carports and accessory buildings

0.0004
x
$220
=
$0.09
$0.08
per sq ft
92%
$0.09
per SF
100%
$0.01
15 Private Swimming Pools

1.50 x
$220
=
$330
$330
100%
$330
100%
$0
16 Outdoor Events
a) For electric generators and electrically driven rides

1.50 x
$220
=
$330
$330
100%
$330
100%
$0
b) For mechanically driven rides and walk-through attractions or displays having electric lighting

1.50 x
$220
=
$330
$330
100%
$330
100%
$0
c) For a system of area and booth lighting

1.50 x
$220
=
$330
$330
100%
$330
100%
$0
17 Temporary Power Service
a) For a temporary service power pole or pedestal-mounted receptacle outlets and appurtenances

1.50 x
$220
=
$330
$330
100%
$330
100%
$0
b) For a temporary distribution system and temp lighting and receptacle outlets for construction sites, decorative lights, Christmas tree sales lots, fireworks stands, etc.

1.50 x
$220
=
$330
$330
100%
$330
100%
$0
19 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $
Note

UNIT FEE SCHEDULE
18 Receptacle, Switch and Lighting Outlets
a) First 20

0.02 x
$220
=
$4
$3.19
each
87%
$4
100%
$0
b) Additional fixtures

0.01 x
$220
=
$3
$3.19
each
116%
$3
100%
($0)
19 Lighting Fixtures
a) First 20 fixtures

0.02 x
$220
=
$4
$3.19
each
87%
$4
100%
$0
b) Additional fixtures

0.01 x
$220
=
$3
$3.19
each
116%
$3
100%
($0)
c) For pole or platform-mounted lighting fixtures

0.03 x
$220
=
$7
$7.47
each
102%
$7
95%
($0)
d) For theatrical-type lighting fixtures or assemblies

0.03 x
$220
=
$7
$7.47
each
102%
$7
95%
($0)
20 Residential Appliances
a) For fixed residential appliances or receptacle outlets

0.10 x
$220
=
$22
$22
each
100%
$22
100%
$0
21 Power Apparatus
a) Up to and including 1

0.17 x
$220
=
$37
$36
each
98%
$37
100%
$1
b) Over 1 and not over 10

0.25 x
$220
=
$55
$55
each
100%
$55
100%
$0
c) Over 10 and not over 50

0.42 x
$220
=
$92
$92
each
100%
$92
100%
$0
d) Over 50 and not over 100

0.50 x
$220
=
$110
$110
each
100%
$110
100%
$0
e) Over 100

0.67 x
$220
=
$147
$146
each
100%
$147
100%
$1
22 Busways
a) For trolley and plug-in-type busways

0.42 x
$220
=
$92
$91
each 100 ft
99%
$92
100%
$1
23 Signs, Outline Lighting and Marquees
a) Signs, Outline Lighting and Marquees For signs, outline lighting systems or marquees supplies from one branch circuit

0.42 x
$220
=
$92
$91
99%
$92
100%
$1
b) For additional branch circuits with For additional branch circuits with marquee

0.33 x
$220
=
$73
$73
100%
$73
100%
$0
24 Services
a) For services of 600 volts or less and not over 200 amperes in rating, each

0.67 x
$220
=
$147
$146
each
100%
$147
100%
$1
b) For services of 600 volts or less and over 200 amperes to 1,000 amperes in rating

1.17 x
$220
=
$257
$256
each
100%
$257
100%
$1
c) For services over 600 volts or over 1,000 amperes in rating

1.75 x
$220
=
$385
$386
each
100%
$385
100%
($1)
25 Miscellaneous Apparatus, Conduits, and Conductors
a) For electrical apparatus, conduits, and conductors for which a permit is required but for which no fee is herein set forth

0.42 x
$220
=
$92
$91
99%
$92
100%
$1
3-C MECHANICAL PERMIT

NEW BUILDINGS
26 New Commercial buildings

0.0012
x
$220
=
$0.26
$0.26
per sq ft
100%
$0.26
per SF
98%
($0.00)
27 New Residential buildings

0.0004
x
$220
=
$0.09
$0.08
per sq ft
92%
$0.09
per SF
100%
$0.01
20 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $
Note

UNIT FEE SCHEDULE
28 Furnaces
a) For installation or relocation of forced-air or gravity-type furnace, up to and including 100,000 Btu/h

1.25 x
$220
=
$275
$275
100%
$275
100%
$0
b) For installation or relocation or forced-air or gravity-type furnace, over 100,000 Btu/h

1.25 x
$220
=
$275
$275
100%
$275
100%
$0
c) For installation or relocation of each floor furnace

1.25 x
$220
=
$275
$275
100%
$275
100%
$0
d) For installation or relocation of each suspended heater, recessed wall heater or floor-mounted unit

1.25 x
$220
=
$275
$275
100%
$275
100%
$0
29 Appliance Vents
a) For the installation, relocation or replacement of each appliance vent not included in an appliance permit

2.00 x
$220
=
$440
$440
100%
$440
100%
$0
30 Repairs or Additions
a) For the repair or, alteration of, or additional to each

2.00 x
$220
=
$440
$440
100%
$440
100%
$0
31 Boilers, Compressors and Absorption Systems
a) Up to and including 3 horsepower or up to and including 100,000 Btu/h

1.75 x
$220
=
$385
$386
100%
$385
100%
($1)
b) Over 3 horsepower to and including 15 horsepower or Over 100,000 Btu/h to and including 500,000 Btu/h

2.00 x
$220
=
$440
$440
100%
$440
100%
$0
c) Over 15 to and including 30 horsepower or Over 500,000 to and including 1,000,000 Btu/h

2.17 x
$220
=
$477
$478
100%
$477
100%
($1)
d) Over 30 to and including 50 horsepower or Over 1,000,000 to and including 1,750,000 Btu/h

2.42 x
$220
=
$532
$532
100%
$532
100%
$0
e) Over 50 horsepower or Over 1,750,000 Btu/h

2.67 x
$220
=
$587
$588
100%
$587
100%
($1)
32 Air Handlers
a) Each unit up to and including 10,000 cubic feet per minute

1.33 x
$220
=
$293
$293
100%
$293
100%
$0
b) Each unit Over 10,000 cfm

2.00 x
$220
=
$440
$440
100%
$440
100%
$0
33 Evaporative Coolers
a) For each evaporative cooler other than portable type

2.00 x
$220
=
$440
$440
100%
$440
100%
$0
34 Ventilation and Exhaust
a) For each ventilation fan connected to a single duct

0.42 x
$220
=
$92
$92
100%
$92
100%
$0
b) For each ventilation system which is not a portion of any heating or air- conditioning system authorized by a permit

0.75 x
$220
=
$165
$165
100%
$165
100%
$0
c) For the installation of each hood which is served by mechanical exhaust

2.00 x
$220
=
$440
$440
100%
$440
100%
$0
35 Incinerators
a) For the installation or relocation of each domestic-type incinerator

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
b) For the installation or relocation of each commercial or industrial-type incinerator

2.00 x
$220
=
$440
$440
100%
$440
100%
$0
36 Miscellaneous
a) For each appliance or piece of equipment regulated by the Mechanical Code but not classified in other appliance categories

2.00 x
$220
=
$440
$440
100%
$440
100%
$0
21 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $
Note
3-C PLUMBING PERMIT FEES

NEW BUILDINGS
37 New Commercial buildings, per sq. ft.

0.0009
x
$220
=
$0.20
$0.19
98%
$0.20
per SF
100%
$0.00
38 New Residential buildings, per sq. ft.

0.0004
x
$220
=
$0.09
$0.08
92%
$0.09
per SF
100%
$0.01

UNIT FEE SCHEDULE
39 Fixtures and Vents
a) For each plumbing fixture or trap or set of fixtures on one trap

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
b) For repair or alteration of drainage or vent piping, each fixture

1.00 x
$220
=
$220
$220
each fixture
100%
$220
100%
$0
40 Sewers, Disposal Systems and Interceptors
a) For each building sewer and each trailer park sewer

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
b) For each cesspool

0.42 x
$220
=
$92
$91
99%
$92
100%
$1
c) For each private sewage disposal system

0.42 x
$220
=
$92
$91
99%
$92
100%
$1
d) For each industrial waste pretreatment interceptor

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
e) Rainwater systems

0.25 x
$220
=
$55
$54
per drain
98%
$55
100%
$1
41 Water Piping and Water Heaters
a) For installation, alteration, or repair of water piping and/or water- treating equipment

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
b) For each water heater including vent

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
42 Gas Piping Systems
a) For each gas piping system of one to five outlets

0.67 x
$220
=
$147
$146
100%
$147
100%
$1
b) For each additional outlet over five

0.03 x
$220
=
$6
$5
91%
$6
100%
$1
43 Lawn Sprinklers, Vacuum Breakers and Backflow Protection Devices a) For each lawn sprinkler system on any one meter

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
b) For atmospheric-type vacuum breakers or backflow protection i) 1 to 5 devices

0.42 x
$220
=
$92
$91
99%
$92
100%
$1
ii) Over 5 devices, each

0.08 x
$220
=
$18
$17
93%
$18
98%
$1
c) For each backflow protective device other than atmospheric-type vacuum breakers
i) 2 in and smaller

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
ii) Over 2 inches

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
44 Swimming Pools
a) Public pool

3.00 x
$220
=
$660
$659
100%
$660
100%
$1
b) Public spa

2.50 x
$220
=
$550
$550
100%
$550
100%
$0
c) Private pool

2.50 x
$220
=
$550
$550
100%
$550
100%
$0
d) private spa

2.00 x
$220
=
$440
$440
100%
$440
100%
$0
45 Miscellaneous
a) For each appliance or piece of equipment regulated by the Mechanical Code but not classified in other appliance categories equipment regulated by the Plumbing Code but not classified in other appliance categories

1.00 x
$220
=
$220
$220
100%
$220
100%
$0
22 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $
Note
3-G GRADING
46 PLAN REVIEW FEES
a) 50 cubic yards or less
n/a
n/a
No Fee
No Fee
n/a
b) 51 to 100 cubic yards

1.50 x
$220
=
$330
$329
100%
$330
100%
$1
c) 101 to 1,000 cubic yards

4.00 x
$220
=
$880
$875
99%
$880
100%
$5
d) 1,001 to 10,000 cubic yards

6.00 x
$220
=
$1,320
$1,312
99%
$1,320
100%
$8
e) 10,001 to 100,000 cubic yards - base

10.00 x
$220
=
$2,200
$2,188
99%
$2,200
100%
$12
i) Each additional 10,000 cubic yards

0.44 x
$220
=
$98
$97
99%
$98
100%
$1
f) 100,001 to 200,000 cubic yards - base

14.00 x
$220
=
$3,080
$3,063
99%
$3,080
100%
$17
i) Each additional 10,000 cubic yards

1.00 x
$220
=
$220
$219
100%
$220
100%
$1
g) 200,001 cubic yards or more - base

24.00 x
$220
=
$5,280
$5,252
99%
$5,280
100%
$28
i) Each additional 10,000 cubic yards

0.50 x
$220
=
$110
$110
100%
$110
100%
$0
3-H GRADING
47 PERMIT FEES
a) 100 cubic yards or less

2.00 x
$220
=
$440
$441
100%
$440
100%
($1)
b) 101 to 1,000 cubic yards - base

2.00 x
$220
=
$440
$441
100%
$440
100%
($1)
i) Each additional 100 cubic yards

0.33 x
$220
=
$73
$73
100%
$73
100%
$0
c) 1,001 to 10,000 cubic yards - base

5.00 x
$220
=
$1,100
$1,106
101%
$1,100
100%
($6)
i) Each additional 1,000 cubic yards

0.22 x
$220
=
$49
$49
100%
$49
100%
$0
d) 10,001 to 100,000 cubic yards - base

7.00 x
$220
=
$1,540
$1,547
100%
$1,540
100%
($7)
i) Each additional 10,000 cubic yards

0.89 x
$220
=
$196
$196
100%
$196
100%
$0
e) 100,001 cubic yards or more - base

15.00 x
$220
=
$3,300
$3,316
100%
$3,300
100%
($16)
i) Each additional 10,000 cubic yards

0.44 x
$220
=
$98
$98
100%
$98
100%
$0
3-I OTHER INSPECTIONS AND FEES
48 Inspections outside of normal business hours (per hour) (Min of 2 hours)

1.00 x
$285
$285
$272
95%
$285
100%
$13
49 Re-inspection fees assessed under provisions of Section 305.8 (per hour)

1.00 x
$220
$220
$220
100%
$220
100%
$0
50 Inspections or plan review for which no fee is specifically indicated (per hour)

1.00 x
$220
$220
$220
100%
$220
100%
$0
51 Additional plan review required by changes, additions or revisions to approved plans (per hour)

1.00 x
$220
$220
$218
99%
$220
100%
$2
52 For use of outside consultants for plan checking and inspections No Fee
No Fee
53 Plan Review outside of normal business hours (per hour) (Min of 2 hours)

1.00 x
$285
$285
$269
94%
$285
100%
$16
54 Phased Plan Check (for each phase)
25% of original
plan review fee
100%
25% of original
plan review fee
100%
55 Master Plan Fee
25% of plan
check fee
100%
25% of plan
check fee
100%
56 Alternate Materials & Methods Review (per hour)

1.00 x
$220
$220
n/a
$220
100%
23 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $
Note
57 Temporary Certificate of Occupancy

4.75 x
$220
$1,045
$1,015
97%
$1,045
100%
$30
58 Permit to Final (per trade)
(minimum of 1-hour per trade)

1.00 x
$220
$220
$209
95%
$220
100%
$11
59 Replacement of Job Card

0.25 x
$220
$55
$43
78%
$55
100%
$12
60 Residential Re-Roof

2.92 x
$220
$642
$639
100%
$642
100%
$3
60 Application Extension

0.42 x
$220
$92
$87
95%
$92
100%
$5
61 Permit Extension

0.42 x
$220
$92
$87
95%
$92
100%
$5
62 Replacement Permit

0.42 x
$220
$92
$87
95%
$92
100%
$5
63 Addressing (per hour - two hour minimum)

1.00 x
$220
$220
$319
145%
$220
100%
($99)
64 Plan Duplication of lost plan set (up to 20 pages)

0.42 x
$220
$92
$87
95%
$92
100%
$5
65 Review and stamp transfer of lost plan set

0.42 x
$220
$92
$87
95%
$92
100%
$5
66 Photovoltaic - Residential
a) 15KW or less
$450
$450
$0
b) Per KW above 15
$15
$15
$0
67 Photovoltaic - Commercial
a) 50KW or less
$1,000
$1,000
$0
b) Between 50KW and 250 KW (base)
$1,000
$1,000
$0
i) Between 50KW and 250 KW (per KW)
$7
$7
$0
c) Greater than 250 KW (base)
$2,400
$2,400
$0
i) Greater than 250 KW (per KW)
$5
$5
$0
68 Photovoltaic - Solar Thermal
a) 10kwth or less
$450
$450
$0
b) Greater than 10kwth (Base)
$450
$450
$0
i) Per kwth above 10kwth
$15
$15
$0
24 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $
Note

SINGLE-FAMILY / DUPLEX / ADDITIONAL DWELLING UNIT

RESIDENTIAL SCALED PERMIT FEE

PLAN CHECK
69 Project Size
a) 1 to 250 sq. ft.

3.00 x
$220
$660
$657
99%
$660.00
100%
$3
b) 251 to 1,000 sq. ft.
i) First 250 sq. ft.

3.00 x
$220
$660
$657
99%
$660.00
100%
$3
ii) Each additional 100 sq. ft. or fraction thereof

1.20 x
$220
$264
$263
99%
$264.00
100%
$1
c) 1,001 to 3,000 sq. ft.
i) First 1,000 sq. ft.

12.00 x
$220
$2,640
$2,626
99%
$2,640.00
100%
$14
ii) Each additional 100 sq. ft. or fraction thereof

0.60 x
$220
$132
$131
99%
$132.00
100%
$1
d) 3,001 to +
i) First 3,000 sq. ft.

24.00 x
$220
$5,280
$5,252
99%
$5,280.00
100%
$28
ii) Each additional 100 sq. ft. or fraction thereof

0.30 x
$220
$66
$66
99%
$66.00
100%
$0

INSPECTION
70 Project Size
a) 1 to 250 sq. ft.

3.33 x
$220
$733
$737
101%
$732.60
100%
($4)
b) 251 to 1,000 sq. ft.
i) First 250 sq. ft.

3.33 x
$220
$733
$737
101%
$732.60
100%
($4)
ii) Each additional 100 sq. ft. or fraction thereof

1.02 x
$220
$225
$226
100%
$224.99
100%
($1)
c) 1,001 to 3,000 sq. ft.
i) First 1,000 sq. ft.

11.00 x
$220
$2,420
$2,432
101%
$2,420.00
100%
($12)
ii) Each additional 100 sq. ft. or fraction thereof

0.87 x
$220
$191
$192
101%
$190.63
100%
($1)
d) 3,001 to +
i) First 3,000 sq. ft.

28.33 x
$220
$6,233
$6,265
101%
$6,232.60
100%
($33)
ii) Each additional 100 sq. ft. or fraction thereof

0.43 x
$220
$95
$96
101%
$95.32
100%
($1)
25 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $
Note

COMMERCIAL / MULTI-FAMILY /

INDUSTRIAL SCALED PERMIT FEE
71 PLAN CHECK
Project Valuation
a) $1 to $1,000

0.50 x
$220
$110
$109
99%
$110.00
100%
$1
b) $1,001 to $10,000
i) First $1,000

0.50 x
$220
$110
$109
99%
$110.00
100%
$1
ii) Each additional $1,000 or fraction thereof

0.08 x
$220
$18
$18
99%
$18.33
100%
$0
c) $10,001 to $75,000
i) First $10,000

1.25 x
$220
$275
$274
99%
$275.00
100%
$1
ii) Each additional $1,000 or fraction thereof

0.07 x
$220
$16
$16
99%
$16.08
100%
$0
d) $75,001 to $150,000
i) First $75,000

6.00 x
$220
$1,320
$1,313
99%
$1,320.00
100%
$7
ii) Each additional $1,000 or fraction thereof

0.09 x
$220
$21
$20
99%
$20.53
100%
$0
e) $150,001 to $750,000
i) First $150,000

13.00 x
$220
$2,860
$2,845
99%
$2,860.00
100%
$15
ii) Each additional $1,000 or fraction thereof

0.03 x
$220
$7
$7
99%
$7.15
100%
$0
f) $750,001 to $3,000,000
i) First $750,000

32.50 x
$220
$7,150
$7,113
99%
$7,150.00
100%
$37
ii) Each additional $1,000 or fraction thereof

0.02 x
$220
$5
$5
99%
$5.04
100%
$0
g) $3,000,001 to $10,000,000
i) First $3,000,000

84.00 x
$220
$18,480
$18,384
99%
$18,480.00
100%
$96
ii) Each additional $1,000 or fraction thereof

0.01 x
$220
$3
$3
99%
$2.95
100%
$0
h) $10,000,001 to +
i) First $10,000,000
178.00
x
$220
$39,160
$38,956
99%
$39,160.00
100%
$204
ii) Each additional $1,000 or fraction thereof

0.01 x
$220
$1
$1
99%
$1.48
100%
$0
26 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $
Note
72 INSPECTION PERMIT
Project Valuation
a) $1 to $1,000

0.50 x
$220
$110
$92
84%
$110.00
100%
$18
b) $1,001 to $10,000
i) First $1,000

0.50 x
$220
$110
$92
84%
$110.00
100%
$18
ii) Each additional $1,000 or fraction thereof

0.17 x
$220
$37
$39
106%
$36.58
100%
($2)
c) $10,001 to $75,000
i) First $10,000

2.00 x
$220
$439
$441
101%
$439.23
100%
($2)
ii) Each additional $1,000 or fraction thereof

0.09 x
$220
$20
$18
89%
$20.32
100%
$2
d) $75,001 to $150,000
i) First $75,000

8.00 x
$220
$1,760
$1,622
92%
$1,760.00
100%
$138
ii) Each additional $1,000 or fraction thereof

0.11 x
$220
$23
$23
98%
$23.47
100%
$0
e) $150,001 to $750,000
i) First $150,000

16.00 x
$220
$3,520
$3,354
95%
$3,520.00
100%
$166
ii) Each additional $1,000 or fraction thereof

0.04 x
$220
$9
$10
114%
$8.80
100%
($1)
f) $750,001 to $3,000,000
i) First $750,000

40.00 x
$220
$8,800
$9,398
107%
$8,800.00
100%
($598)
ii) Each additional $1,000 or fraction thereof

0.02 x
$220
$4
$4
102%
$3.91
100%
($0)
g) $3,000,001 to $10,000,000
i) First $3,000,000

80.00 x
$220
$17,600
$18,427
105%
$17,600.00
100%
($827)
ii) Each additional $1,000 or fraction thereof

0.02 x
$220
$4
$4
102%
$3.65
100%
($0)
h) $10,000,001 to +
i) First $10,000,000
196.00
x
$220
$43,120
$44,502
103%
$43,120.00
100%
($1,382)
ii) Each additional $1,000 or fraction thereof

0.01 x
$220
$2
$2
102%
$1.82
100%
($0)
73 Fee for Work Commencing Before Permit Issuance - In Addition to Regularly Applicable Base Fees
Equal to Permit
Fee
Equal to Permit
Fee
27 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Planning
Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d]
Direct [d]
Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [f]
Associate Planner

5.00 2,080

216

1,864

9,320

20%
80%
100%
1,864

7,456

9,320

$64
Code Enforcement Officer

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$58
Code Enforcement Technician

2.00 2,080

216

1,864

3,728

20%
80%
100%
746

2,982

3,728

$46
Development Review Officer

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$94
Director of Community Development

1.00 2,080

216

1,864

100%
0%
100%
1,864

1,864

$143
Office Specialist II

2.00 2,080

216

1,864

3,728

100%
0%
100%
3,728

3,728

$41
Office Specialist IV

1.00 2,080

216

1,864

100%
0%
100%
1,864

1,864

$48
Planning Manager

1.00 2,080

216

1,864

60%
40%
100%
1,118

746

1,864

$102
Principal Planner

2.00 2,080

216

1,864

3,728

20%
80%
100%
746

2,982

3,728

$87
Staff Analyst I

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$58
Senior Planner

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$72
Subtotal - Directly Budgeted FTE

18.00 33,552

13,421

20,131

33,552

Adjust for: Director of Community Development [e]
(0.25)

2,080

216

1,864

(466)

100%
0%
100%
(466)

(466)

$143
Subtotal - Non-directly Budgeted FTE
(0.25)

(466)

Total
33,086

12,955

20,131

33,086

Total
39%
61%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave.
[d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Adjustment to account for hours allocated to Building. [f] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. [b] Based on 40 hour week * 52 weeks per year.
28 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Planning
FY 22/23 Forecast Expenses [a]
Program
5522
5523
5524
5525
Fund #
Fund Desc
Account Desc
Dev Review
Advanced
Planning
Historical
Preservation
Code
Enforcement
Subtotal
Adjustment
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$978,496
$761,770
$345,987
$484,109
$2,570,362
$0
$2,570,362
001
General Fund
87011 - Salary Attrition and VTO
($8,923)
($7,493)
($3,954)
($4,976)
($25,346)
$0
($25,346)
001
General Fund
87017 - Premium Pay
$1,117
$714
$1,573
$58
$3,462
$0
$3,462
001
General Fund
87020 - Salary And Wages - As Needed
$60,700
$0
$0
$0
$60,700
$0
$60,700
001
General Fund
87030 - S & W - O.T. Vacation Relief
$14,997
$8,570
$8,570
$5,356
$37,493
$0
$37,493
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
($13,147)
$0
$0
$0
($13,147)
$13,147
$0
001
General Fund
1 Salary Accounts
$1,033,240
$763,561
$352,176
$484,547
$2,633,524
$13,147
$2,646,671
001
General Fund
87212 - PERS - Misc
$343,556
$273,365
$134,997
$169,315
$921,233
$0
$921,233
001
General Fund
87221 - Medicare
$13,794
$11,759
$5,179
$7,297
$38,029
$0
$38,029
001
General Fund
87222 - Social Security
$49,629
$41,200
$17,881
$27,738
$136,448
$0
$136,448
001
General Fund
87223 - Social Security - OT
$929
$531
$531
$332
$2,323
$0
$2,323
001
General Fund
87224 - Medicare OT
$217
$124
$124
$79
$544
$0
$544
001
General Fund
87230 - Health Allocation
$77,472
$61,085
$30,159
$53,737
$222,453
$0
$222,453
001
General Fund
87241 - Dental - City Paid
$1,727
$1,401
$648
$1,165
$4,941
$0
$4,941
001
General Fund
87242 - Long Term Disability-City Paid
$3,201
$2,366
$1,144
$2,096
$8,807
$0
$8,807
001
General Fund
87243 - Vision- City Paid
$741
$607
$280
$506
$2,134
$0
$2,134
001
General Fund
87250 - Basic Life Insurance
$342
$381
$145
$200
$1,068
$0
$1,068
001
General Fund
87271 - VEBA
$3,780
$3,060
$1,410
$2,550
$10,800
$0
$10,800
001
General Fund
87272 - EAP
$302
$248
$113
$208
$871
$0
$871
001
General Fund
87274 - Auto Allowance
$3,888
$6,000
$2,016
$1,536
$13,440
$0
$13,440
001
General Fund
87275 - Mobile Phone Allowance
$1,296
$2,256
$720
$528
$4,800
$0
$4,800
001
General Fund
87390 - OPEB
$22,316
$18,073
$8,329
$15,058
$63,776
$0
$63,776
001
General Fund
2 Benefit Accounts
$523,190
$422,456
$203,676
$282,345
$1,431,667
$0
$1,431,667
001
General Fund
87500 - Operating Supplies
$50,201
$3,498
$2,373
$1,698
$57,770
$0
$57,770
001
General Fund
87810 - Utilities Expenses
$0
$0
$675
$0
$675
$0
$675
001
General Fund
87825 - Conference, Travel and Training
$27,258
$0
$9,850
$1,696
$38,804
$0
$38,804
001
General Fund
87870 - Contractual Serv Not Class
$87,833
$0
$518
$0
$88,351
($88,351)
$0
001
General Fund
87900 - Rent Expense
$1,672
$0
$0
$0
$1,672
$0
$1,672
001
General Fund
3 Mat/Serv/Sup
$166,964
$3,498
$13,416
$3,394
$187,272
($88,351)
$98,921
001
General Fund
87640 - Vehicle Equipment Maintenance
$4,042
$0
$0
$0
$4,042
$0
$4,042
001
General Fund
87650 - Technical Services Maintenance
$170,795
$36,464
$11,771
$41,268
$260,298
$0
$260,298
001
General Fund
87660 - Workers Comp Insurance
$18,240
$13,954
$6,765
$11,187
$50,146
$0
$50,146
001
General Fund
87680 - Unemployment Insurance
$915
$700
$339
$561
$2,515
$0
$2,515
001
General Fund
87740 - Vehicle Equipment Amortization
$5,070
$0
$0
$0
$5,070
$0
$5,070
001
General Fund
87840 - Insurance And Surety Bonds
$34,114
$26,097
$12,651
$20,921
$93,783
$0
$93,783
001
General Fund
5 Interfund Services
$233,176
$77,215
$31,526
$73,937
$415,854
$0
$415,854
Subtotal
$1,956,570
$1,266,730
$600,794
$844,223
$4,668,317
($75,204)
$4,593,113
29 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Planning
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Dev
Review
Advanced
Planning
Historical
Preservation
Code
Enforcement
Subtotal
Adjustment
Total
Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $1,009,140
$71,213
$35,106
$90,855
$1,206,314
$0
$1,206,314
[b]
Adjustment for FY 2022/23
2%
2%
2%
2%
2%
2%
2%
[c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $1,029,323
$72,637
$35,808
$92,672
$1,230,440
$0
$1,230,440
Support Costs Assigned to Building
Description
Dev
Review
Advanced
Planning
Historical
Preservation
Code
Enforcement
Subtotal
Adjustment
Total
Notes
Community Development Director
($143,746)
$0
$0
$0
($143,746)
-
$

($143,746)
[d]
Subtotal
($143,746)
$0
$0
$0
($143,746)
$0
($143,746)
Total Divisional Costs
Total
$2,842,147
$1,339,367
$636,602
$936,895
$5,755,011
($75,204)
$5,679,807
Calculation of Fully-Burdened Hourly Rate
Description
Total
Notes
Divisional Expenses
$5,679,807
Direct Hours
20,131

[e]
Total
$282
Full Cost Factors for Hourly Rate Buildup
Description
Total
Share
Per Hour
Personnel
$3,934,592
69%
$195
Equipment
$0
0%
$0
Materials / Supplies
$514,775
9%
$26
Other Costs
$0
0%
$0
Overhead
$1,230,440
22%
$61
Total
$5,679,807
100%
$282
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for support provided but not directly budgeted to Building. See Building hourly rate calculation worksheet. [e] See worksheet labeled: Allocation of Annual Labor Effort - Planning. 30 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery
Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $
Note
Rezoning
1 Rezone single lot to R1

40.00 x
$282
=
$11,280
$8,338
74%
$8,755
78%
per application
5%
$417
2 Non Planned Development (PD)

75.00 x
$282
=
$21,150
$18,930
90%
$19,877
94%
5%
$947
3 Planned Development (PD)
200.00
x
$282
=
$56,400
$54,215
96%
$56,400
100%
4%
$2,185
4 Planned Development Master Community (PD-MC)
240.00
x
$282
=
$67,680
$65,058
96%
$67,680
100%
4%
$2,622
5 Development Area Plan Related to a PD-MC Rezoning
130.00
x
$282
=
$36,660
$35,240
96%
$36,660
100%
4%
$1,420
6 Zoning Code Text Amendment

90.00 x
$282
=
$25,380
$24,397
96%
$25,380
100%
per application
4%
$983
7 Variance - Single Family

60.00 x
$282
=
$16,920
$3,187
19%
$3,346
20%
per application
5%
$159
8 Variance - All Others

60.00 x
$282
=
$16,920
$9,473
56%
$9,947
59%
per application
5%
$474
Zoning Clearance and Verification
9 Zoning Clearance for Home Occupancy

1.00 x
$282
=
$282
n/a
n/a
$282
100%
10 Zoning Clearance for Live Entertainment and Outdoor Dining (up to 24 seats)

1.00 x
$282
=
$282
n/a
n/a
$282
100%
11 Zoning Clearance - Other Non-Single Family

4.00 x
$282
=
$1,128
n/a
n/a
$1,128
100%
Minor Modifications
12 Single Family

2.00 x
$282
=
$564
$542
96%
$564
100%
4%
$22
13 All Others

5.00 x
$282
=
$1,410
$1,355
96%
$1,410
100%
4%
$55
14 Off-Site Parking Permit (Citywide)

5.00 x
$282
=
$1,410
$1,355
96%
$1,410
100%
4%
$55
15 Off-Site Parking Permit (Events North of 101)

5.00 x
$282
=
$1,410
$1,355
96%
$1,410
100%
per permit / per year
4%
$55
16 Off-Site Parking Facilities (Events North of 101)
$6.13
$6.13
per space / per event
0%
$0
Use Permits
17 Use Permit - Standard

80.00 x
$282
=
$22,560
$13,251
59%
$13,914
62%
per application
5%
$663
18 Use Permit - Minor

40.00 x
$282
=
$11,280
$5,725
51%
$6,011
53%
per application
5%
$286
19 Special Permit - Council Approval

10.00 x
$282
=
$2,820
$2,710
96%
$2,820
100%
per application
4%
$110
20 Special Permit - Non Profit

10.00 x
$282
=
$2,820
$254
9%
$267
9%
5%
$13
21 Special Permit - Admin. Approval

5.00 x
$282
=
$1,410
$1,355
96%
$1,410
100%
4%
$55
Maps
22 4 or Fewer Lots

60.00 x
$282
=
$16,920
$16,264
96%
$16,920
100%
4%
$656
23 5 or More Lots

80.00 x
$282
=
$22,560
$21,686
96%
$22,560
100%
4%
$874
24 Lot Line Adjustment

20.00 x
$282
=
$5,640
$5,422
96%
$5,640
100%
4%
$218
Appeals
25 From Non-Applicant Resident

80.00 x
$282
=
$22,560
$477
2%
$500
2%
per request
5%
$23
26 All Others (Including Applicant)

80.00 x
$282
=
$22,560
$9,543
42%
$10,020
44%
5%
$477
31 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery
Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $
Note
Reposting of Public Notification
27 Single Family

4.00 x
$282
=
$1,128
$119
11%
$125
11%
per application
5%
$6
28 Non-Single Family

4.00 x
$282
=
$1,128
$1,084
96%
$1,128
100%
per application
4%
$44
29 Re-Noticing in Newspaper
Actual Cost
100%
Actual Cost
100%
30 Annexation of territory to City of Santa Clara
140.00
x
$282
=
$39,480
$37,950
96%
$39,480
100%
per application
4%
$1,530
Architectural Review
31 Over the Counter

0.50 x
$282
=
$141
$0
0%
$0
0%
$0
32 Single Family

40.00 x
$282
=
$11,280
$893
8%
$938
8%
5%
$45
33 New development - Non-SFR
120.00
x
$282
=
$33,840
$32,529
96%
$33,840
100%
4%
$1,311
34 SB 9 Review

6.00 x
$282
=
$1,692
n/a
n/a
$1,692
100%
35 SB 35 Review

80.00 x
$282
=
$22,560
n/a
n/a
$22,560
100%
36 Design Consultant Review
Consultant Cost
plus Citywide
Overhead
100%
Consultant Cost
plus Citywide
Overhead
Environmental Review
37 City review of Draft EIR and preparation of Final EIR 120.00
x
$282
=
$33,840
$32,529
96%
$33,840
100%
per application
4%
$1,311
38 City review of Supplemental EIR/Final EIR

60.00 x
$282
=
$16,920
$16,264
96%
$16,920
100%
4%
$656
39 City review or preparation of Initial Study/MND and Negative Declaration

80.00 x
$282
=
$22,560
$21,686
96%
$22,560
100%
per application
4%
$874
40 Exemption

3.00 x
$282
=
$846
$813
96%
$846
100%
4%
$33
41 Exemption (SFR or Paperless)

0.50 x
$282
=
$141
$0
0%
$0
0%
$0
42 Recordation of Exemption

2.00 x
$282
=
$564
$542
96%
$564
100%
4%
$22
43 AB 32 Tribal Consultation

3.00 x
$282
=
$846
n/a
n/a
$846
100%
44 Re-Use of Prior Environmental Determination

6.00 x
$282
=
$1,692
$1,627
96%
$1,692
100%
4%
$65
45 Addendum to Prior Environmental Determination

16.00 x
$282
=
$4,512
$4,336
96%
$4,512
100%
4%
$176
46 General plan amendment Single Family

40.00 x
$282
=
$11,280
$2,710
24%
$2,846
25%
5%
$136
47 General plan amendment Up to one acre

80.00 x
$282
=
$22,560
$21,686
96%
$22,560
100%
per application
4%
$874
48 General plan amendment One to Five acres
120.00
x
$282
=
$33,840
$32,529
96%
$33,840
100%
4%
$1,311
49 General plan amendment Over Five acre
140.00
x
$282
=
$39,480
$37,950
96%
$39,480
100%
4%
$1,530
50 Development Agreement
120.00
x
$282
=
$33,840
$32,529
96%
$33,840
100%
per application
4%
$1,311
51 Amendment or Cancellation of Development Agreement

40.00 x
$282
=
$11,280
$10,844
96%
$11,280
100%
per application
4%
$436
52 Development Agreement Negotiations
Actual Cost
100%
Actual Cost
100%
53 Certificate of Compliance

8.00 x
$282
=
$2,256
$2,169
96%
$2,256
100%
per certificate
4%
$87
32 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery
Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $
Note
Signs
54 Sign Permit Fees (attached or ground) for first sign

2.00 x
$282
=
$564
$317
56%
$333
59%
per application
5%
$16
55 Temporary Sign Permit/Street Banner (pursuant to Zoning Ord. Sec. 40-27) good for 60 days; or each additional sign under a Sign Permit application

0.50 x
$282
=
$141
$78
55%
$82
58%
per application
5%
$4
56 Temporary Sign Removal Fees

0.50 x
$282
=
$141
$135
96%
$141
100%
per sign
4%
$6
57 Master Sign Program

15.00 x
$282
=
$4,230
$4,066
96%
$4,230
100%
4%
$164
58 Mills Act Application

40.00 x
$282
=
$11,280
$7,694
68%
$8,079
72%
per application
5%
$385
Pre- Application
59 Single Family

8.00 x
$282
=
$2,256
$476
21%
$500
22%
5%
$24
60 Planning Review

16.00 x
$282
=
$4,512
$3,179
70%
$3,338
74%
5%
$159
61 Project Clearance Committee

20.00 x
$282
=
$5,640
$5,422
96%
$5,640
100%
4%
$218
62 Flood Zone Verification

1.00 x
$282
=
$282
$271
96%
$282
100%
4%
$11
63 Zoning Verification

3.00 x
$282
=
$846
$463
55%
$486
57%
5%
$23
Historical & Landmarks
64 Single Family

40.00 x
$282
=
$11,280
$893
8%
$938
8%
5%
$45
65 All Others

40.00 x
$282
=
$11,280
$10,844
96%
$11,280
100%
4%
$436
66 Stormwater Management Plan Review

3.00 x
$282
=
$846
$813
96%
$846
100%
4%
$33
67 Minor Amendment to Approved Projects

3.00 x
$282
=
$846
$813
96%
$846
100%
4%
$33
68 ABC Review/Verification

2.00 x
$282
=
$564
$542
96%
$564
100%
4%
$22
69 Tree Removal Permit - Single Family Residence

2.00 x
$282
=
$564
n/a
$282
50%
70 Tree Removal Permit - All Others

2.00 x
$282
=
$564
n/a
$564
100%
71 Heritage Tree Removal

8.00 x
$282
=
$2,256
$758
34%
$796
35%
5%
$38
72 Non-Historical Referral to Historical and Landmarks
Commission - Standard

20.00 x
$282
=
$5,640
$477
8%
$501
9%
5%
$24
73 Non-Historical Referral to Historical and Landmarks
Commission - Comprehensive

40.00 x
$282
=
$11,280
$893
8%
$938
8%
5%
$45
74 Contract Administration
Actual Cost
Actual Cost
Actual Cost
33 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
#
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery
Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $
Note
Time Extensions
75 Entitlement Extension
50% of application
fee
varies
50% of application
fee
varies
varies
76 Processing Time Extension
25% of application
fee
varies
25% of application
fee
varies
varies
Re-Inspection Services
77 Code Enforcement Re-Inspection Fee

1.50 x
$177
=
$266
n/a
$266
100%
Significant Property Alteration
78 Major - Single Family

40.00 x
$282
=
$11,280
$893
8%
$938
8%
5%
$45
79 Major - Other

40.00 x
$282
=
$11,280
$10,844
96%
$11,280
100%
4%
$436
80 Minor - Single Family

30.00 x
$282
=
$8,460
$596
7%
$626
7%
5%
$30
81 Minor - Other

30.00 x
$282
=
$8,460
$1,893
22%
$1,988
23%
5%
$95
Specific Plan Fee - Lawrence Station Area Plan (LSAP)
82 Phase I Developers
$21,755
$22,678
per acre
4%
$923
83 Phase II Developers
$13,912
$14,503
per acre
4%
$590
84 Specific Plan Fee - Tasman East Specific Plan Area (TESP) $275
$287
per unit
4%
$12
85 Hourly Billing Rate for Services Provided But Not Otherwise Listed

1.00 x
$282
=
$282
$282
100%
$282
34 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Housing and Community Services Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

1.00 2,080

216

1,864

60%
40%
100%
1,118

746

1,864

$97
$202,717
Housing Development Officer

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$77
$159,182
Housing Inspector

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$62
$129,459
Management Analyst

2.00 2,080

216

1,864

3,728

20%
80%
100%
746

2,982

3,728

$67
$278,803
Office Specialist III

1.00 2,080

216

1,864

60%
40%
100%
1,118

746

1,864

$45
$94,099
Staff Aide I

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$48
$98,842
Staff Analyst I

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$58
$120,370
Staff Analyst II

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$61
$126,464
Total

9.00 16,776

4,846

11,930

16,776

$1,209,936
Total
29%
71%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave.
[d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 35 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Housing and Community Services FY 22/23 Forecast Expenses [a]
Program
5542
5543
5545
5546
5547
5548
Fund #
Fund Desc
Account Desc
Comm Svcs
Comm Svcs
Comm Svc -
Aff H'sng
Housing Auth
Comm Dev -
Aff H'sng
Comm Dev -
H'sng S'csr
Subtotal
Adjust
Total
Notes
All
All
87010 - Salary And Wages - Regular
$291,977
$331,318
$255,395
$87,963
$167,101
$205,610
$1,339,364
$0
$1,339,364
All
All
87011 - Salary Attrition and VTO
$0
$0
($8,847)
$0
$0
$0
($8,847)
$0
($8,847)
All
All
87017 - Premium Pay
$0
$0
$0
$0
$0
$0
$0
$0
$0
All
All
87020 - Salary And Wages - As Needed
$0
$0
$0
$0
$51,420
$25,709
$77,129
$0
$77,129
All
All
87030 - S & W - O.T. Vacation Relief
$0
$0
$0
$0
$0
$0
$0
$0
$0
All
All
87110 - Contra 870x0-Reimbd Sal & Wage
$0
$0
$0
$0
$0
$0
$0
$0
$0
All
All
87410 - Contra 872xx-Reimbd Benefits
$0
$0
$0
$0
$0
$0
$0
$0
$0
All
All
1 Salary Accounts
$291,977
$331,318
$246,548
$87,963
$218,521
$231,319
$1,407,646
$0
$1,407,646
All
All
87212 - PERS - Misc
$102,107
$54,968
$89,311
$30,761
$58,435
$71,901
$407,483
$0
$407,483
All
All
87221 - Medicare
$4,427
$2,394
$3,873
$1,317
$2,573
$3,162
$17,746
$0
$17,746
All
All
87222 - Social Security
$17,125
$10,094
$15,431
$4,824
$9,520
$11,943
$68,937
$0
$68,937
All
All
87230 - Health Allocation
$26,437
$14,636
$28,910
$8,373
$14,732
$19,106
$112,194
$0
$112,194
All
All
87241 - Dental - City Paid
$576
$329
$630
$178
$329
$427
$2,469
$0
$2,469
All
All
87242 - Long Term Disability-City Paid
$855
$688
$1,096
$286
$450
$619
$3,994
$0
$3,994
All
All
87243 - Vision- City Paid
$248
$142
$270
$77
$142
$184
$1,063
$0
$1,063
All
All
87250 - Basic Life Insurance
$185
$43
$121
$53
$119
$139
$660
$0
$660
All
All
87271 - VEBA
$1,260
$720
$1,380
$390
$720
$930
$5,400
$0
$5,400
All
All
87272 - EAP
$103
$58
$112
$32
$58
$74
$437
$0
$437
All
All
87274 - Auto Allowance
$3,120
$1,080
$840
$2,160
$2,400
$9,600
$0
$9,600
All
All
87275 - Mobile Phone Allowance
$1,248
$432
$336
$864
$960
$3,840
$0
$3,840
All
All
87279 - Misc. Other Benefits
$0
($174,134)
$0
$0
$0
$0
($174,134)
$0
($174,134)
All
All
87390 - OPEB
$7,440
$4,251
$8,147
$2,303
$4,251
$5,492
$31,884
$0
$31,884
All
All
2 Benefit Accounts
$165,131
($85,811)
$150,793
$49,770
$94,353
$117,337
$491,573
$0
$491,573
All
All
87500 - Operating Supplies
$0
$0
$10,612
$600
$2,500
$2,500
$16,212
$0
$16,212
All
All
87825 - Conference, Travel and Training
$0
$0
$29,183
$0
$0
$0
$29,183
$0
$29,183
All
All
87830 - Training
$0
$0
($10,637)
$0
$0
$0
($10,637)
$0
($10,637)
All
All
87870 - Contractual Serv Not Class
$0
$0
$140,942
$130,000
$807,286
$558,030
$1,636,258
($1,636,258)
$0
All
All
87900 - Rent Expense
$0
$0
$0
$0
$0
$0
$0
$0
$0
All
All
3 Mat/Serv/Sup
$0
$0
$170,100
$130,600
$809,786
$560,530
$1,671,016
($1,636,258)
$34,758
All
All
87640 - Vehicle Equipment Maintenance
$0
$0
$5,023
$0
$0
$0
$5,023
$0
$5,023
All
All
87650 - Technical Services Maintenance
$0
$0
$2,402
$0
$0
$0
$2,402
$0
$2,402
All
All
87660 - Workers Comp Insurance
$0
$0
$4,983
$0
$0
$0
$4,983
$0
$4,983
All
All
87680 - Unemployment Insurance
$296
$165
$250
$78
$170
$182
$1,141
$0
$1,141
All
All
87740 - Vehicle Equipment Amortization
$0
$0
$5,151
$0
$0
$0
$5,151
$0
$5,151
All
All
87840 - Insurance And Surety Bonds
$0
$0
$9,321
$0
$0
$0
$9,321
$0
$9,321
All
All
87994 - Services from Other Funds - CAP
$0
$0
$0
$0
$24,548
$22,704
$47,252
$0
$47,252
All
All
5 Interfund Services
$296
$165
$27,130
$78
$24,718
$22,886
$75,273
$0
$75,273
Subtotal
$457,404
$245,672
$594,571
$268,411
$1,147,378
$932,072
$3,645,508
($1,636,258)
$2,009,250
36 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Housing and Community Services Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Comm Svcs
Comm Svcs
Comm Svc -
Aff H'sng
Housing Auth
Comm Dev -
Aff H'sng
Comm Dev -
H'sng S'csr
Subtotal
Adjust
Total
Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $23,310
$44,226
$144,805
$3,144
$215,485
$0
$215,485
[b]
Adjustment for FY 2022/23
2%
2%
2%
2%
2%
2%
2%
2%
2%
[c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $23,776
$45,110
$147,702
$3,207
$0
$0
$219,794
$0
$219,794
Total Divisional Costs
Total
$481,180
$290,782
$742,273
$271,618
$1,147,378
$932,072
$3,865,302
($1,636,258)
$2,229,044
Calculation of Fully-Burdened Hourly Rate
Description
Total
Notes
Divisional Expenses
$2,229,044
Direct Hours
11,930

[d]
Total
$187
Full Cost Factors for Hourly Rate Buildup
Description
Total
Share
Per Hour
Personnel
$1,899,219
85%
$159
Equipment
$0
0%
$0
Materials / Supplies
$62,779
3%
$5
Other Costs
$0
0%
$0
Overhead
$267,046
12%
$22
Total
$2,229,044
100%
$187
37 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Housing and Community Services Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $1,407,646
Benefit Accounts $491,573
Total 0.35
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours Direct Hours %
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 71% 1,326
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.57 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Housing Division Manager $97 $34 $131 1.57 $206 $5 $22 $234 Housing Development Officer $77 $27 $103 1.57 $162 $5 $22 $190 Housing Inspector $62 $22 $84 1.57 $132 $5 $22 $159
Management Analyst $67 $23 $90 1.57 $142 $5 $22 $170
Office Specialist III $45 $16 $61 1.57 $96 $5 $22 $123
Staff Aide I $48 $17 $64 1.57 $101 $5 $22 $128
Staff Analyst I $58 $20 $78 1.57 $123 $5 $22 $150
Staff Analyst II $61 $21 $82 1.57 $129 $5 $22 $156
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate ICR Multiplier Notes
Total 9.00 2,080 18,720 $1,209,936 $65 $187 2.89 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Housing and Community Services. [e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 38 ----------------
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Housing and Community Services #
Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery
Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $
Note
1 Neighborhood Conservation Improvement Program (NCIP) Loan Application Fee

5.00 x
$187
=
$935
$1,029
110%
$935
100%
-9%
($94)
2 Residential Loan Refinance / Subordinations all programs

9.00 x
$187
=
$1,683
$1,131
67%
$1,683
100%
49%
$552
3 Multi-Family (MF) Loan Subordination Request Review Fee

21.00 x
$187
=
$3,927
$3,708
94%
$3,927
100%
6%
$219
4 Loan Demand Payoff Fee - NCIP

6.50 x
$187
=
$1,216
$1,153
95%
$1,216
100%
5%
$63
5 Loan Demand Payoff Fee - FTHB & BMP

6.50 x
$187
=
$1,216
$1,065
88%
$1,216
100%
14%
$151
6 Loan Demand Payoff Fee All Programs for walk-ins

5.00 x
$187
=
$935
$780
83%
$935
100%
20%
$155
7 Multi-Family Monitoring Fee

1.00 x
$187
=
$187
$119
64%
$122
65%
per unit
3%
$3
8 AHA Affordable Housing Agreements - For Sale

21.50 x
$187
=
$4,021
$3,771
94%
$4,021
100%
per agreement
7%
$250
9 Affordable Housing Application Fee
$50
100%
$50
100%
per application
0%
$0
9 AHA Affordable Housing Agreement -MF For Rental

30.00 x
$187
=
$5,610
$5,113
91%
$5,610
100%
per agreement
10%
$497
10 AHA Affordable Housing Agreement Amendments

11.00 x
$187
=
$2,057
$1,990
97%
$2,057
100%
per agreement
3%
$67
11 Loan Demand Payoff Fee Recalculation

0.50 x
$187
=
$94
$91
97%
$94
100%
3%
$3
12 Development Impact Fees
a) Affordable Housing Fees - For Sale Residential
i) Single Family Home
[a]
[a]
ii) Townhome
[a]
[a]
iii) Condominium
[a]
[a]
b) Affordable Housing Fees - Rental Residential (Any Tenure Type)
[a]
[a]
c) Affordable Housing Fees - Non-Residential Projects
i) Retail < 5,000 sq ft
No Fee
No Fee
per square foot
ii) Retail ≥ 5,000 sq ft
$5.56
$5.56
per square foot
iii) Hotel
$5.56
$5.56
per square foot
iv) Office < 20,000 sq ft
$11.11
$11.11
per square foot
v) Office ≥ 20,000 sq ft
$22.22
$22.22
per square foot
vi) Other Commercial
$5.56
$5.56
per square foot
vii) Light Industrial < 20,000 sq ft
$5.56
$5.56
per square foot
viii) Light Industrial ≥20,000 sq ft
$11.11
$11.11
per square foot
ix) Low-Intensity Uses
$2.22
$2.22
per square foot
[a] Fees shall be equal to the difference between the unrestricted appraised market value ("Initial Market Value") of the unit and the Affordable Sales Price of the unit, multiplied by the fractional amount due. The Initial Market Value of the last unit sold shall be the basis for calculating the in-lieu fee.
39 Electric (SVP) Fees
40 City .of
Santa Clara
The Cente r of What 's Poss ib le
City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Electric (SVP) - Department Administration FY 22/23 Forecast Expenses [a]
Program
1316
Fund #
Fund Desc
Account Desc
Admin Svcs
Adjustment
Total
Notes
091
Electric Utility
87010 - Salary And Wages - Regular
$2,260,308
$0
$2,260,308
091
Electric Utility
87011 - Salary Attrition and VTO
($896,100)
$0
($896,100)
091
Electric Utility
87030 - S & W - O.T. Vacation Relief
$11,000
$0
$11,000
091
Electric Utility
87090 - Separation Payouts
$300,000
$0
$300,000
091
Electric Utility
1 Salary Accounts
$1,675,208
$0
$1,675,208
091
Electric Utility
87212 - PERS - Misc
$790,429
$0
$790,429
091
Electric Utility
87221 - Medicare
$33,611
$0
$33,611
091
Electric Utility
87222 - Social Security
$77,745
$0
$77,745
091
Electric Utility
87223 - Social Security - OT
$682
$0
$682
091
Electric Utility
87224 - Medicare OT
$1,595
$0
$1,595
091
Electric Utility
87230 - Health Allocation
$127,470
$0
$127,470
091
Electric Utility
87241 - Dental - City Paid
$2,745
$0
$2,745
091
Electric Utility
87242 - Long Term Disability-City Paid
$4,428
$0
$4,428
091
Electric Utility
87243 - Vision- City Paid
$1,185
$0
$1,185
091
Electric Utility
87250 - Basic Life Insurance
$864
$0
$864
091
Electric Utility
87260 - Meal Allowance
$196
$0
$196
091
Electric Utility
87271 - VEBA
$6,000
$0
$6,000
091
Electric Utility
87272 - EAP
$485
$0
$485
091
Electric Utility
87274 - Auto Allowance
$19,680
$0
$19,680
091
Electric Utility
87275 - Mobile Phone Allowance
$3,840
$0
$3,840
091
Electric Utility
87279 - Misc. Other Benefits
$111,654
$0
$111,654
091
Electric Utility
87390 - OPEB
$35,430
$0
$35,430
091
Electric Utility
2 Benefit Accounts
$1,218,039
$0
$1,218,039
091
Electric Utility
87500 - Operating Supplies
$100,000
($100,000)
$0
091
Electric Utility
87550 - Veh Operating Supplies & Mtce
$1,000
($1,000)
$0
091
Electric Utility
87600 - Maintenance
$55,000
($55,000)
$0
091
Electric Utility
87710 - Adver And Community Promotion
$175,000
($175,000)
$0
091
Electric Utility
87720 - Misc Rec Pur Install & Service
$5,000
($5,000)
$0
091
Electric Utility
87800 - Miscellaneous Serv & Supplies
$44,800
($44,800)
$0
091
Electric Utility
87802 - Misc Fee-Pension Rate Stab Trust
$19,800
($19,800)
$0
091
Electric Utility
87810 - Utilities Expenses
$335,100
($335,100)
$0
091
Electric Utility
87825 - Conference, Travel and Training
$68,000
($68,000)
$0
091
Electric Utility
87870 - Contractual Serv Not Class
$744,798
($744,798)
$0
091
Electric Utility
87900 - Rent Expense
$742,600
($742,600)
$0
091
Electric Utility
87930 - City Membership
$340,000
($340,000)
$0
091
Electric Utility
87940 - Mandated Program Costs
$0
$0
$0
091
Electric Utility
3 Mat/Serv/Sup
$2,631,098
($2,631,098)
$0
091
Electric Utility
87640 - Vehicle Equipment Maintenance
$587,555
$0
$587,555
091
Electric Utility
87650 - Technical Services Maintenance
$1,334,582
$0
$1,334,582
091
Electric Utility
87660 - Workers Comp Insurance
$44,141
$0
$44,141
091
Electric Utility
87680 - Unemployment Insurance
$2,007
$0
$2,007
091
Electric Utility
87740 - Vehicle Equipment Amortization
$503,734
$0
$503,734
091
Electric Utility
87750 - Communi Equipment Amortization
$74,630
$0
$74,630
091
Electric Utility
87840 - Insurance And Surety Bonds
$218,958
$0
$218,958
091
Electric Utility
87994 - Services from Other Funds-CAP
$8,070,333
$0
$8,070,333
091
Electric Utility
5 Interfund Services
$10,835,940
$0
$10,835,940
Subtotal
$16,360,285
($2,631,098)
$13,729,187
41 City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Electric (SVP) - Department Administration Allocation to Direct Service Divisions
Description
Subtotal
Adjustment
Total
Share
Notes
Administration

10.00 (10.00)

0.00 0%
Business Services

18.00 0.00

18.00 10%
Resource Planning and Engagement

20.00 0.00

20.00 11%
Customer Development and Project Management

50.00 0.00

50.00 27%
Utility Operations
100.00

0.00 100.00
53%
Total
198.00
(10.00)
188.00
100%
Allocation to Direct Service Divisions
Description
Total
Notes
Administration
$0
Business Services
$1,314,497
Resource Planning and Engagement
$1,460,552
Customer Development and Project Management
$3,651,380
Utility Operations
$7,302,759
Total
$13,729,187
[a] Source: FY 21/22 & 22/23 Adopted budget.
42 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Electric (SVP)
Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$76
$157,331
Electric Utility Helper/Driver

4.00 2,080

216

1,864

7,456

15%
85%
100%
1,118

6,338

7,456

$59
$490,214
Electric Utility Network Administrator

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$76
$314,662
Electric & Water System Operator

6.00 2,080

216

1,864

11,184

15%
85%
100%
1,678

9,506

11,184

$62
$776,755
Electric Crew Foreperson

4.00 2,080

216

1,864

7,456

15%
85%
100%
1,118

6,338

7,456

$93
$777,587
Electric Division Manager

5.00 2,080

216

1,864

9,320

15%
85%
100%
1,398

7,922

9,320

$116
$1,208,064
Electric Maintenance Worker

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$62
$256,880
Electric Meter Technician

3.00 2,080

216

1,864

5,592

15%
85%
100%
839

4,753

5,592

$79
$490,963
Electric Program Manager

3.00 2,080

216

1,864

5,592

15%
85%
100%
839

4,753

5,592

$101
$630,240
Electric Utility Equipment Operator

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$62
$256,880
Electric Utility Generator Tech

9.00 2,080

216

1,864

16,776

15%
85%
100%
2,516

14,260

16,776

$85
$1,586,707
Electric Utility Program Analyst

4.00 2,080

216

1,864

7,456

15%
85%
100%
1,118

6,338

7,456

$64
$529,901
Electrician

7.00 2,080

216

1,864

13,048

15%
85%
100%
1,957

11,091

13,048

$85
$1,234,106
Fiber Splicing Technician

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$79
$327,309
Journey Lineworker

12.00 2,080

216

1,864

22,368

15%
85%
100%
3,355

19,013

22,368

$85
$2,115,610
Journey Lineworker Apprentice

3.00 2,080

216

1,864

5,592

15%
85%
100%
839

4,753

5,592

$68
$423,946
Meter Data Analyst

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$51
$212,909
Office Specialist II

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$41
$85,530
Power Trader

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$93
$193,690
Principal Utility Info System Manager

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$111
$230,298
Project Manager

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$62
$129,459
Senior Electric Utility Generation Tech

5.00 2,080

216

1,864

9,320

15%
85%
100%
1,398

7,922

9,320

$109
$1,138,384
Senior Electrician Technician

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$91
$379,309
Senior Materials Handler

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$46
$96,470
Senior Elec & Water System Operator

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$62
$129,459
Senior Energy Systems Analyst

3.00 2,080

216

1,864

5,592

15%
85%
100%
839

4,753

5,592

$76
$471,994
Senior Elec Meter Technician

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$91
$189,654
Senior Instrument & Control Tech

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$91
$189,654
Service Coordinator - Inspector

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$89
$185,120
Service Coordinator - Inspector (Fiber)

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$83
$343,990
Troubleshooter

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$91
$379,309
Underground Crew Leader

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$87
$180,544
Utility Electrician Technician

4.00 2,080

216

1,864

7,456

15%
85%
100%
1,118

6,338

7,456

$85
$705,203
Utility Locator (Fiber)

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$62
$128,440
Total
100.00

186,400

27,960

158,440

186,400

$16,946,571
Total
15%
85%
100%
43 User and Regulatory Fee Study
Allocation of Annual Labor Effort - Electric (SVP)
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. [b] Based on 40 hour week * 52 weeks per year.
[a] Source: FY 21/22 & 22/23 Adopted budget.
44 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Electric (SVP)
FY 22/23 Forecast Expenses [a]
Program
1362
1371
1372
1376
1377
Fund #
Fund Desc
Account Desc
Util Ops
Pwr System
Controls
Util Ops
Comm & Meter
Tech
Util Ops
Substation
Maint
Util Ops
Transm'sn &
Distrib
Util Ops
Generation
Subtotal
Adjustment
Total
Notes
091
Electric Utility
87010 - Salary And Wages - Regular
$2,055,035
$1,029,308
$2,411,937
$5,413,271
$3,422,726
$14,332,277
$0
$14,332,277
091
Electric Utility
87017 - Premium Pay
$8,040
$492
$10,730
$72,981
$7,003
$99,246
$0
$99,246
091
Electric Utility
87020 - Salary And Wages - As Needed
$0
$0
$35,000
$129,200
$0
$164,200
$0
$164,200
091
Electric Utility
87030 - S & W - O.T. Vacation Relief
$513,600
$103,000
$437,000
$2,600,000
$661,400
$4,315,000
$0
$4,315,000
091
Electric Utility
87090 - Separation Payouts
$0
$0
$0
$0
$0
$0
$0
$0
091
Electric Utility
1 Salary Accounts
$2,576,675
$1,132,800
$2,894,667
$8,215,452
$4,091,129
$18,910,723
$0
$18,910,723
091
Electric Utility
87212 - PERS - Misc
$721,413
$360,115
$847,106
$1,918,192
$1,199,343
$5,046,169
$0
$5,046,169
091
Electric Utility
87221 - Medicare
$30,584
$15,353
$35,883
$80,021
$51,832
$213,673
$0
$213,673
091
Electric Utility
87222 - Social Security
$89,453
$54,909
$119,390
$273,926
$157,881
$695,559
$0
$695,559
091
Electric Utility
87223 - Social Security - OT
$0
$0
$0
$0
$0
$0
$0
$0
091
Electric Utility
87224 - Medicare OT
$7,447
$1,494
$6,337
$37,700
$9,287
$62,265
$0
$62,265
091
Electric Utility
87230 - Health Allocation
$206,103
$125,337
$301,394
$834,988
$305,109
$1,772,931
$0
$1,772,931
091
Electric Utility
87241 - Dental - City Paid
$2,877
$1,918
$3,837
$8,768
$5,206
$22,606
$0
$22,606
091
Electric Utility
87242 - Long Term Disability-City Paid
$1,612
$1,056
$491
$380
$1,796
$5,335
$0
$5,335
091
Electric Utility
87243 - Vision- City Paid
$1,249
$832
$1,665
$3,807
$2,261
$9,814
$0
$9,814
091
Electric Utility
87250 - Basic Life Insurance
$714
$372
$891
$1,980
$1,212
$5,169
$0
$5,169
091
Electric Utility
87260 - Meal Allowance
$5,150
$2,987
$8,240
$87,550
$20,600
$124,527
$0
$124,527
091
Electric Utility
87271 - VEBA
$6,300
$4,200
$8,400
$19,200
$11,400
$49,500
$0
$49,500
091
Electric Utility
87272 - EAP
$514
$342
$685
$1,567
$931
$4,039
$0
$4,039
091
Electric Utility
87274 - Auto Allowance
$4,800
$0
$2,400
$2,400
$4,800
$14,400
$0
$14,400
091
Electric Utility
87275 - Mobile Phone Allowance
$960
$0
$0
$960
$960
$2,880
$0
$2,880
091
Electric Utility
87279 - Misc. Other Benefits
$1,960
$1,400
$3,624
$45,613
$4,200
$56,797
$0
$56,797
091
Electric Utility
87390 - OPEB
$37,201
$24,800
$49,602
$113,374
$67,317
$292,294
$0
$292,294
091
Electric Utility
2 Benefit Accounts
$1,118,337
$595,115
$1,389,945
$3,430,426
$1,844,135
$8,377,958
$0
$8,377,958
091
Electric Utility
87500 - Operating Supplies
$7,158
$5,500
$23,000
$178,000
$25,113
$238,771
$0
$238,771
091
Electric Utility
87600 - Maintenance
$32,800
$280,000
$742,000
$660,000
$3,918,100
$5,632,900
($5,632,900)
$0
091
Electric Utility
87710 - Adver And Community Promotion
$0
$0
$0
$0
$0
$0
$0
$0
091
Electric Utility
87720 - Misc Rec Pur Install & Service
$0
$0
$15,000
$62,000
$0
$77,000
($77,000)
$0
091
Electric Utility
87800 - Miscellaneous Serv & Supplies
$500,400
$0
$0
$0
$44,200
$544,600
($544,600)
$0
091
Electric Utility
87810 - Utilities Expenses
$3,700
$0
$0
$11,500
$172,000
$187,200
($187,200)
$0
091
Electric Utility
87825 - Conference, Travel and Training
$52,800
$15,300
$58,200
$45,000
$67,000
$238,300
$0
$238,300
091
Electric Utility
87870 - Contractual Serv Not Class
$88,799
$0
$170,900
$3,100,000
$1,747,200
$5,106,899
($5,106,899)
$0
091
Electric Utility
87940 - Mandated Program Costs
$0
$0
$0
$10,300
$894,300
$904,600
($904,600)
$0
091
Electric Utility
3 Mat/Serv/Sup
$685,657
$300,800
$1,009,100
$4,066,800
$6,867,913
$12,930,270
($12,453,199)
$477,071
091
Electric Utility
87960 - Generation & Pumping Expense
$0
$0
$0
$0
$3,813,900
$3,813,900
($3,813,900)
$0
091
Electric Utility
4 Resource/Product
$0
$0
$0
$0
$3,813,900
$3,813,900
($3,813,900)
$0
091
Electric Utility
87640 - Vehicle Equipment Maintenance
$0
$0
$0
$0
$0
$0
$0
$0
091
Electric Utility
87650 - Technical Services Maintenance
$0
$0
$0
$0
$0
$0
$0
$0
091
Electric Utility
87660 - Workers Comp Insurance
$40,128
$19,975
$46,975
$104,926
$66,990
$278,994
$0
$278,994
091
Electric Utility
87680 - Unemployment Insurance
$1,825
$908
$2,136
$4,771
$3,046
$12,686
$0
$12,686
091
Electric Utility
87740 - Vehicle Equipment Amortization
$0
$0
$0
$0
$0
$0
$0
$0
091
Electric Utility
87750 - Communi Equipment Amortization
$0
$0
$0
$0
$0
$0
$0
$0
091
Electric Utility
87840 - Insurance And Surety Bonds
$199,051
$99,084
$233,015
$520,476
$332,299
$1,383,925
$0
$1,383,925
091
Electric Utility
87994 - Services from Other Funds-CAP
$0
$0
$0
$0
$0
$0
$0
$0
091
Electric Utility
5 Interfund Services
$241,004
$119,967
$282,126
$630,173
$402,335
$1,675,605
$0
$1,675,605
Subtotal
$4,621,673
$2,148,682
$5,575,838
$16,342,851
$17,019,412
$45,708,456
($16,267,099)
$29,441,357
45 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Electric (SVP)
Allocation of Department Administration
Description
Utility
Operations Notes
Allocation of Department Administration $7,302,759 [b]
Total Divisional Costs
Description
Utility
Operations Notes
Total $36,744,116
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $36,744,116
Direct Hours 158,440 [b]
Total $232
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $27,288,681 74% $172
Equipment $0 0% $0
Materials / Supplies $2,152,676 6% $14
Other Costs $0 0% $0
Overhead $7,302,759 20% $46
Total $36,744,116 100% $232
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $18,910,723
Benefit Accounts $8,377,958
Total 0.44
46 r::::::::::::::

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Electric (SVP)
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours Direct Hours %
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 85% 1,584
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.31 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies Add: Overhead
Total
Hourly Rate
Asst Elec Utility Engineer $78 $34 $112 1.31 $147 $14 $46 $207 Electric Crew Foreperson $93 $41 $135 1.31 $177 $14 $46 $237 Electric Meter Technician $79 $35 $114 1.31 $149 $14 $46 $209 Journey Lineworker $85 $38 $122 1.31 $161 $14 $46 $220
Office Specialist II $41 $18 $59 1.31 $78 $14 $46 $138
Sr Electrical Estimator $77 $34 $111 1.31 $145 $14 $46 $205 Senior Engineer $109 $48 $158 1.31 $207 $14 $46 $267
Troubleshooter $91 $40 $132 1.31 $173 $14 $46 $232
Helper $59 $26 $85 1.31 $112 $14 $46 $171
Utility Locator $62 $27 $89 1.31 $117 $14 $46 $177
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate ICR Multiplier Notes
Total 100.00 2,080 208,000 $16,946,571 $81 $232 2.85 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] To account for department admin support provided but not directly budgeted to direct service units. See Electric Department - Department Administration cost allocation worksheet. [c] See worksheet labeled: Allocation of Annual Labor Effort - Electric. [d] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 47 ----------------
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees Estimated Cost of Labor
Fee Description
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter
Helper
Utility
Locator
Total
1 Overhead Lines - New Single Family/Residential
2 Overhead Lines - New Multiple Units
3 Overhead Lines - New Street Lighting
4 Underground - New Single Family/Residential
5 Underground - New Multiple Units/Residential
6 Underground - New Street Lighting
7 Underground - Existing Single Family
8 Underground - Existing Multi-Units
9 Underground - Existing Street Lighting
10 Load Development Up to 4,500 KVA
11 Load Development Over 4,500 KVA
12 Load Development Commercial Facilities < 12KV
13 Load Development Commercial Facilities 12KV
14 Load Development Commercial Facilities Dedicated 12 KV 15 Load Development Commercial Facilities Dedicated 60 KV 16 Temporary Connection to Pole

3.00 3.00
17 Temporary Power
18 Underground Street Light Relocation
19 Service Wire Relocation from Mid-Span

2.50 5.00

0.75 3.50

11.75 20
Service Wire Relocation from Pole

0.50 0.75

1.50 1.00

3.75 21
Meter Test Deposit

1.00 1.00
22 Service Wire Relocation Additional Linework
23 Electric System Damage
24 Service Reconnection (Residential)

0.75 0.75
25 Service Disconnection (Residential)

0.75 0.75
26 Electric Reconnection Fee (Non-Residential)
27 Electric Disconnection Fee (Non-Residential)
28 Service Fee Customer-Owned Equipment Problem

1.00 1.00
48 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees Fee Description
1 Overhead Lines - New Single Family/Residential
2 Overhead Lines - New Multiple Units
3 Overhead Lines - New Street Lighting
4 Underground - New Single Family/Residential
5 Underground - New Multiple Units/Residential
6 Underground - New Street Lighting
7 Underground - Existing Single Family
8 Underground - Existing Multi-Units
9 Underground - Existing Street Lighting
10 Load Development Up to 4,500 KVA
11 Load Development Over 4,500 KVA
12 Load Development Commercial Facilities < 12KV
13 Load Development Commercial Facilities 12KV
14 Load Development Commercial Facilities Dedicated 12 KV 15 Load Development Commercial Facilities Dedicated 60 KV 16 Temporary Connection to Pole
17 Temporary Power
18 Underground Street Light Relocation
19 Service Wire Relocation from Mid-Span
20 Service Wire Relocation from Pole
21 Meter Test Deposit
22 Service Wire Relocation Additional Linework
23 Electric System Damage
24 Service Reconnection (Residential)
25 Service Disconnection (Residential)
26 Electric Reconnection Fee (Non-Residential)
27 Electric Disconnection Fee (Non-Residential)
28 Service Fee Customer-Owned Equipment Problem
Estimated Cost of Labor
$267
$207
$237
$209
$220
$138
$205
$232
$171
$177
Cost Recovery Information
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter
Helper
Utility
Locator
Mat'l Cost
Estimated
Cost of
Service
$0
$0
$0
$0
$0
$0
$0
$696
$0
$0
$696
$0
$0
$593
$0
$1,100
$104
$718
$0
$0
$0
$160
$2,674
$0
$0
$0
$0
$0
$69
$154
$348
$171
$0
$102
$844
$0
$0
$0
$209
$0
$0
$0
$0
$0
$0
$209
$0
$0
$0
$0
$0
$0
$0
$174
$0
$0
$174
$0
$0
$0
$0
$0
$0
$0
$174
$0
$0
$174
$0
$0
$0
$0
$0
$0
$0
$232
$0
$0
$232
49 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees Fee Description
1 Overhead Lines - New Single Family/Residential
2 Overhead Lines - New Multiple Units
3 Overhead Lines - New Street Lighting
4 Underground - New Single Family/Residential
5 Underground - New Multiple Units/Residential
6 Underground - New Street Lighting
7 Underground - Existing Single Family
8 Underground - Existing Multi-Units
9 Underground - Existing Street Lighting
10 Load Development Up to 4,500 KVA
11 Load Development Over 4,500 KVA
12 Load Development Commercial Facilities < 12KV
13 Load Development Commercial Facilities 12KV
14 Load Development Commercial Facilities Dedicated 12 KV 15 Load Development Commercial Facilities Dedicated 60 KV 16 Temporary Connection to Pole
17 Temporary Power
18 Underground Street Light Relocation
19 Service Wire Relocation from Mid-Span
20 Service Wire Relocation from Pole
21 Meter Test Deposit
22 Service Wire Relocation Additional Linework
23 Electric System Damage
24 Service Reconnection (Residential)
25 Service Disconnection (Residential)
26 Electric Reconnection Fee (Non-Residential)
27 Electric Disconnection Fee (Non-Residential)
28 Service Fee Customer-Owned Equipment Problem
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost Recovery
Unit
Notes
$1,197.16
$1,235.61
per lot
[a]
$736.24
$759.88
per unit
[a]
$7.42
$7.65
per front foot
[a]
$1,764.70
$2,436.28
per lot
[a]
$1,573.68
$2,070.84
per unit
[a]
$18.23
$18.81
per front foot
[a]
$3,467.74
$3,578.71
per lot
[a]
$1,853.56
$1,912.88
per unit
[a]
$27.08
$27.95
per front foot
[a]
$141.63
$348.99
[a]
$240.03
$697.98
[a]
$141.63
$243.63
[a],[b]
$141.63
$203.58
[a],[b]
$240.03
$391.85
[a]
$240.03
$348.99
[a]
$646
n/a
$696
100%
actual cost
100%
actual cost
100%
actual cost
100%
actual cost
100%
$2,419
90%
$2,674
100%
$534
63%
$844
100%
$192
92%
$209
100%
actual cost
100%
actual cost
100%
actual cost
100%
actual cost
100%
$161
93%
$174
100%
$161
93%
$174
100%
$108
varies
actual cost
100%
per account
$108
varies
actual cost
100%
per account
$216
93%
$232
100%
per hour
50 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees Estimated Cost of Labor
Fee Description
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter
Helper
Utility
Locator
Total
29 Electric replacement/reconnection fee due to meter
tampering/illegal access

1.00 1.00
30 Service Removal
31 Engineering Plan Check - Electric

1.75 1.75
32 Engineering Plan Check - Electric - 4th and subsequent review

0.25 0.25
33 Project Clearance committee/Sub committee review

3.00 3.00
34 Time of Use Meter Installation - Residential

1.00 1.00
35 Time of Use Meter Installation - Non-Residential

1.00 1.00
36 Field Marking-Fiber Up to 50 ft of excavation

0.75 0.75
37 Field Marking-Fiber Over 50 ft of excavation

0.50 0.50
38 Electric equipment relocation
39 EV charging retrofit-Existing building
40 SVP system impact study - Transmission system
41 CAISO System Impact Study
42 SVP system impact study - Distribution 12kV system
43 SVP generation interconnection study
44 Distribution Pole Contact-Application fee
45 Distribution Pole Contact-cable attachment
46 Distribution Pole Contact-equipment attachment
47 Distribution Pole Contact-riser attachment
48 Distribution Pole Contact-anchor attachment
49 Distribution Pole Contact-small cell
[a] Fee calculated as part of separate study.
[b] Fee recommended for three year phase-in. July 2022 50%; July 2023 75%; July 2024 100% cost recovery. [c] Amount currently collected via agreement. Moving to Master Fee Schedule for documentation purposes. [d] Use 2.5% annual escalator.
51 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees Fee Description
29 Electric replacement/reconnection fee due to meter
tampering/illegal access
30 Service Removal
31 Engineering Plan Check - Electric
32 Engineering Plan Check - Electric - 4th and subsequent review 33 Project Clearance committee/Sub committee review
34 Time of Use Meter Installation - Residential
35 Time of Use Meter Installation - Non-Residential
36 Field Marking-Fiber Up to 50 ft of excavation
37 Field Marking-Fiber Over 50 ft of excavation
38 Electric equipment relocation
39 EV charging retrofit-Existing building
40 SVP system impact study - Transmission system
41 CAISO System Impact Study
42 SVP system impact study - Distribution 12kV system
43 SVP generation interconnection study
44 Distribution Pole Contact-Application fee
45 Distribution Pole Contact-cable attachment
46 Distribution Pole Contact-equipment attachment
47 Distribution Pole Contact-riser attachment
48 Distribution Pole Contact-anchor attachment
49 Distribution Pole Contact-small cell
[a] Fee calculated as part of separate study.
[b] Fee recommended for three year phase-in. July 2022 50%; July 2023 75%; July 2024 100% cost recovery. [c] Amount currently collected via agreement. Moving to Master Fee Schedule for documentation purposes. [d] Use 2.5% annual escalator.

Estimated Cost of Labor
$267
$207
$237
$209
$220
$138
$205
$232
$171
$177
Cost Recovery Information
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter
Helper
Utility
Locator
Mat'l Cost
Estimated
Cost of
Service
$0
$0
$0
$0
$0
$0
$0
$232
$0
$0
$232
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$362
$0
$0
$0
$0
$0
$0
$0
$0
$362
$0
$52
$0
$0
$0
$0
$0
$0
$0
$0
$52
$801
$0
$0
$0
$0
$0
$0
$0
$0
$0
$801
$0
$0
$0
$209
$0
$0
$0
$0
$0
$0
$190
$399
$0
$0
$0
$209
$0
$0
$0
$0
$0
$0
$380
$589
$0
$0
$0
$0
$0
$0
$0
$0
$0
$133
$133
$0
$0
$0
$0
$0
$0
$0
$0
$0
$89
$89
$75,000
$124,200
$15,000
$15,000
52 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees Fee Description
29 Electric replacement/reconnection fee due to meter
tampering/illegal access
30 Service Removal
31 Engineering Plan Check - Electric
32 Engineering Plan Check - Electric - 4th and subsequent review 33 Project Clearance committee/Sub committee review
34 Time of Use Meter Installation - Residential
35 Time of Use Meter Installation - Non-Residential
36 Field Marking-Fiber Up to 50 ft of excavation
37 Field Marking-Fiber Over 50 ft of excavation
38 Electric equipment relocation
39 EV charging retrofit-Existing building
40 SVP system impact study - Transmission system
41 CAISO System Impact Study
42 SVP system impact study - Distribution 12kV system
43 SVP generation interconnection study
44 Distribution Pole Contact-Application fee
45 Distribution Pole Contact-cable attachment
46 Distribution Pole Contact-equipment attachment
47 Distribution Pole Contact-riser attachment
48 Distribution Pole Contact-anchor attachment
49 Distribution Pole Contact-small cell
[a] Fee calculated as part of separate study.
[b] Fee recommended for three year phase-in. July 2022 50%; July 2023 75%; July 2024 100% cost recovery. [c] Amount currently collected via agreement. Moving to Master Fee Schedule for documentation purposes. [d] Use 2.5% annual escalator.

Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost Recovery
Unit
Notes
$216
93%
$232
100%
per account
[c]
actual cost
100%
actual cost
100%
$292
81%
$362
100%
per sheet
$42
80%
$52
100%
per sheet
n/a
$801
100%
$299
75%
$399
100%
per meter
$598
101%
$589
100%
per meter
$123
92%
$133
100%
$82
93%
$89
100%
per each add'l 50ft
actual cost
100%
actual cost
100%
actual cost
100%
$75,000
100%
$75,000
100%
[c]
$124,200
100%
$124,200
100%
[c]
$15,000
100%
$15,000
100%
[c]
$15,000
100%
$15,000
100%
[c]
$230
$236
[d]
$17
$18
[d]
$49
$50
[d]
$36
$37
[d]
$3
$3
[d]
$87
$90
[d]
53 Finance - Municipal Services Division Fees
54 City .of
Santa Clara
The Cente r of What 's Poss ib le
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Finance - Municipal Services Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$62
$129,459
Customer Service Representative

14.00 2,080

216

1,864

26,096

20%
80%
100%
5,219

20,877

26,096

$42
$1,228,282
Customer Service Supervisor

2.00 2,080

216

1,864

3,728

40%
60%
100%
1,491

2,237

3,728

$52
$218,150
Meter Reader

3.00 2,080

216

1,864

5,592

20%
80%
100%
1,118

4,474

5,592

$44
$276,182
Municipal Services Division Manager

1.00 2,080

216

1,864

60%
40%
100%
1,118

746

1,864

$96
$199,909
Office Specialist II

1.00 2,080

216

1,864

100%
0%
100%
1,864

1,864

$41
$85,530
Senior Customer Service Representative

5.00 2,080

216

1,864

9,320

20%
80%
100%
1,864

7,456

9,320

$45
$470,496
Senior Management Analyst

1.00 2,080

216

1,864

100%
0%
100%
1,864

1,864

$74
$153,338
Utility Field Services Worker

2.00 2,080

216

1,864

3,728

20%
80%
100%
746

2,982

3,728

$46
$192,941
Utility Field Services Supervisor

1.00 2,080

216

1,864

40%
60%
100%
746

1,118

1,864

$52
$109,075
Utility Services Technician

2.00 2,080

216

1,864

3,728

20%
80%
100%
746

2,982

3,728

$52
$218,150
Total

33.00 61,512

17,149

44,363

61,512

$3,281,512
Total
28%
72%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 55 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Finance - Municipal Services
FY 22/23 Forecast Expenses [a]
Program
3332
3333
3334
3335
3336
3337
Fund #
Fund Desc
Account Desc
Utility Bill
Svcs
Revenue
Cashiering
Business
Certificate
Field Svcs
Admin
Contact Ctr
Subtotal
Adjust
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$1,504,859
$367,727
$158,731
$585,463
$206,814
$410,860
$3,234,454
$0
$3,234,454
001
General Fund
87011 - Salary Attrition and VTO
($31,902)
($11,954)
($5,487)
($18,384)
($7,073)
($10,744)
($85,544)
$0
($85,544)
001
General Fund
87017 - Premium Pay
$3
$13
$13
$3
$5
$15
$52
$0
$52
001
General Fund
87020 - Salary And Wages - As Needed
$74,403
$0
$0
$0
$0
$0
$74,403
$0
$74,403
001
General Fund
87030 - S & W - O.T. Vacation Relief
$536
$536
$536
$2,679
$0
$536
$4,823
$0
$4,823
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
$0
$0
$0
$0
$0
$0
$0
$0
$0
001
General Fund
1 Salary Accounts
$1,547,899
$356,322
$153,793
$569,761
$199,746
$400,667
$3,228,188
$0
$3,228,188
001
General Fund
87212 - PERS - Misc
$526,253
$128,596
$55,511
$204,742
$72,327
$143,684
$1,131,113
$0
$1,131,113
001
General Fund
87221 - Medicare
$22,848
$5,519
$2,488
$9,175
$3,258
$6,103
$49,391
$0
$49,391
001
General Fund
87222 - Social Security
$96,351
$23,041
$10,083
$38,689
$11,140
$25,541
$204,845
$0
$204,845
001
General Fund
87223 - Social Security - OT
$33
$33
$33
$166
$0
$33
$298
$0
$298
001
General Fund
87224 - Medicare OT
$7
$7
$7
$38
$0
$7
$66
$0
$66
001
General Fund
87230 - Health Allocation
$185,819
$52,515
$19,190
$73,916
$17,279
$62,998
$411,717
$0
$411,717
001
General Fund
87241 - Dental - City Paid
$4,060
$1,124
$439
$1,686
$416
$1,331
$9,056
$0
$9,056
001
General Fund
87242 - Long Term Disability-City Paid
$7,495
$1,964
$797
$3,120
$723
$2,195
$16,294
$0
$16,294
001
General Fund
87243 - Vision- City Paid
$1,791
$547
$191
$732
$176
$604
$4,041
$0
$4,041
001
General Fund
87250 - Basic Life Insurance
$632
$174
$66
$229
$99
$192
$1,392
$0
$1,392
001
General Fund
87271 - VEBA
$8,880
$2,460
$960
$3,690
$900
$2,910
$19,800
$0
$19,800
001
General Fund
87272 - EAP
$721
$200
$79
$300
$73
$235
$1,608
$0
$1,608
001
General Fund
87274 - Auto Allowance
$2,640
$240
$240
$240
$1,200
$240
$4,800
$0
$4,800
001
General Fund
87275 - Mobile Phone Allowance
$1,056
$96
$96
$96
$480
$96
$1,920
$0
$1,920
001
General Fund
87279 - Misc. Other Benefits
$0
$0
$0
$1,416
$24
$0
$1,440
$0
$1,440
001
General Fund
87390 - OPEB
$52,437
$14,526
$5,670
$21,790
$5,319
$17,183
$116,925
$0
$116,925
001
General Fund
2 Benefit Accounts
$911,023
$231,042
$95,850
$360,025
$113,414
$263,352
$1,974,706
$0
$1,974,706
001
General Fund
87500 - Operating Supplies
$43,044
$0
$0
$0
$0
$0
$43,044
$0
$43,044
001
General Fund
87825 - Conference, Travel and Training
$5,627
$212
$0
$0
$0
$1,454
$7,293
$0
$7,293
001
General Fund
87870 - Contractual Serv Not Class
$1,006,696
$43,774
$107,076
$22,119
$116
($16,979)
$1,162,802
$0
$1,162,802
001
General Fund
87940 - Mandated Program Costs
$0
$0
$0
$0
$0
$0
$0
$0
$0
001
General Fund
3 Mat/Serv/Sup
$1,055,367
$43,986
$107,076
$22,119
$116
($15,525)
$1,213,139
$0
$1,213,139
001
General Fund
87640 - Vehicle Equipment Maintenance
$0
$0
$0
$43,553
$0
$0
$43,553
$0
$43,553
001
General Fund
87650 - Technical Services Maintenance
$164,092
$46,286
$22,736
$69,195
$24,834
$53,826
$380,969
$0
$380,969
001
General Fund
87660 - Workers Comp Insurance
$27,620
$6,772
$2,923
$10,789
$3,801
$7,521
$59,426
$0
$59,426
001
General Fund
87680 - Unemployment Insurance
$1,339
$328
$142
$523
$184
$365
$2,881
$0
$2,881
001
General Fund
87740 - Vehicle Equipment Amortization
$0
$0
$0
$10,214
$0
$0
$10,214
$0
$10,214
001
General Fund
87840 - Insurance And Surety Bonds
$49,933
$12,244
$5,284
$19,505
$6,872
$13,597
$107,435
$0
$107,435
001
General Fund
5 Interfund Services
$242,984
$65,630
$31,085
$153,779
$35,691
$75,309
$604,478
$0
$604,478
Subtotal
$3,757,273
$696,980
$387,804
$1,105,684
$348,967
$723,803
$7,020,511
$0
$7,020,511
56 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Finance - Municipal Services
Adjustments for Fully-Burdened Hourly Rate Calculation
Calculation of Fully-Burdened Hourly Rate
Description
Total
Notes
Divisional Expenses
$7,020,511
Productive Hours
44,363

[b]
Total
$158
Full Cost Factors for Hourly Rate Buildup
Description
Total
Share
Per Hour
Personnel
$5,202,894
74%
$117
Equipment
$0
0%
$0
Materials / Supplies
$1,817,617
26%
$41
Other Costs
$0
0%
$0
Overhead
$0
0%
$0
Total
$7,020,511
100%
$158
57 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Finance - Municipal Services
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $3,228,188
Benefit Accounts $1,974,706
Total 0.61
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours Direct Hours %
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 72% 1,344
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.55 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Business Analyst $62 $38 $100 1.55 $155 $41 $0 $196
Customer Service Representative $42 $26 $68 1.55 $105 $41 $0 $146 Customer Service Supervisor $52 $32 $85 1.55 $131 $41 $0 $172 Meter Reader $44 $27 $71 1.55 $110 $41 $0 $151
Municipal Services Division Manager $96 $59 $155 1.55 $240 $41 $0 $281 Office Specialist II $41 $25 $66 1.55 $103 $41 $0 $144
Senior Customer Service Representative $45 $28 $73 1.55 $113 $41 $0 $154 Senior Management Analyst $74 $45 $119 1.55 $184 $41 $0 $225 Utility Field Services Worker $46 $28 $75 1.55 $116 $41 $0 $157 Utility Field Services Supervisor $52 $32 $85 1.55 $131 $41 $0 $172 Utility Services Technician $52 $32 $85 1.55 $131 $41 $0 $172 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate ICR Multiplier Notes
Total 33.00 2,080 68,640 $3,281,512 $48 $158 3.31 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] See allocation of Annual Labor Effort, Finance Municipal Services. [c] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 58 ----------------
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$146
$154
$157
$172
$172
Cost Recovery Information
Fee Description
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Total
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Cost of Svc
1 Business Tax Certificate
Commercial Enterprises
Manufacturing/Industrial Enterprises
Professional
Companies conducting business in the City without a fixed place of business
2 Delinquent payment of business certificate fees - 30 days after due date 3 Change of name, address or business type as shown on current certificate

0.08 0.08
$12
$12
4 Business Certificate Info - Special Request (Research Required) 5 Duplicate business certificate

0.08 0.08
$12
$12
Business Tax Certificate
6 Ambulance Service
Per Ambulance
7 Carnivals
Carnival concession, ride, sideshow
8 Circus
Circus concession, ride, sideshow
9 Promotional Show
Promotional Show concession, ride, sideshow
10 Escort Service (funerals, personal escort services, etc.) 11 Intracity bus service and public transportation
12 Parade route vendor
13 Pawnshop
14 Taxicab Company
15 Taxicab Stand
16 Rental units (3+)
Apartments
Hotels/Motels
17 Business providing regular service by use of vehicles including catering trucks
18 Public market operators
19 Vending Operators
20 Automatic coin-operated amusement machines and peep shows 21 Juke Box
22 Billiard and pool tables, Ping-pong tables
23 Bowling or Tenpin lanes
59 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
1 Business Tax Certificate
Commercial Enterprises
Manufacturing/Industrial Enterprises
Professional
Companies conducting business in the City without a fixed place of business
2 Delinquent payment of business certificate fees - 30 days after due date 3 Change of name, address or business type as shown on current certificate 4 Business Certificate Info - Special Request (Research Required) 5 Duplicate business certificate
Business Tax Certificate
6 Ambulance Service
Per Ambulance
7 Carnivals
Carnival concession, ride, sideshow
8 Circus
Circus concession, ride, sideshow
9 Promotional Show
Promotional Show concession, ride, sideshow
10 Escort Service (funerals, personal escort services, etc.) 11 Intracity bus service and public transportation
12 Parade route vendor
13 Pawnshop
14 Taxicab Company
15 Taxicab Stand
16 Rental units (3+)
Apartments
Hotels/Motels
17 Business providing regular service by use of vehicles including catering trucks
18 Public market operators
19 Vending Operators
20 Automatic coin-operated amusement machines and peep shows 21 Juke Box
22 Billiard and pool tables, Ping-pong tables
23 Bowling or Tenpin lanes
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
See Schedule 100 attached
See Schedule 100 attached
See Schedule 300 attached
See Schedule 300 attached
See Schedule 200 attached
See Schedule 200 attached
$45.00
per year
100%
100%
100% of appropriate bus.
license fee
$11.00
90%
$12
100%
per each update
Actual Cost
Actual Cost
Actual cost of compilation
$11.00
90%
$12
100%
each
$45.00
$45
flat fee per business
$15.00
$15
add'l fee for each ambulance
$150.00
$150
per day
$15.00
$15
each per day
$150.00
$150
per day
$15.00
$15
each per day
$150.00
$150
per day
$15.00
$15
each per day
$150.00
$150
per year
$150.00
$150
per year
$15.00
$15
per parade
$150.00
$150
per year
$15.00
$15
per cab per year
$90.00
$90
per year
$5.22
$5.22
per unit per year
$3.00
$3
per unit per year
$23.00
$23
per vehicle
$0.75
$0.75
per booth per day
$79.00
$79
per year
$60.00
$60
each per year
$30.00
$30
each per year
$8.00
$8
per table or per
lane per year
$80.00
$80
flat fee for 11 or more tables
or lanes per year
60 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$146
$154
$157
$172
$172
Cost Recovery Information
Fee Description
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Total
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Cost of Svc
24 Merry go-rounds, shooting galleries, golf ranges, and skating rinks 25 Theaters
1-500 seats or stalls
501-1000 seats or stalls
1001 or more seats or stalls
26 Nightclubs, cabarets, etc.
27 Class I entertainment license without a valid theater or night club license for same location
First Year
Annual Renewal
28 Class II Entertainment License
First Year
Annual Renewal
29 Class III entertainment license without a valid theater or night club license for the same location
First Year
Annual Renewal
30 Massage establishment
31 Contractors - State licensed
32 Detective Agency
33 Itinerant merchant
34 Peddlers
35 Secondhand dealer
36 Principal solicitors certificate
37 Miniature golf course
38 Christmas tree lots
39 Pumpkin sales lots
40 Seasonal items sales lots
41 Bingo
61 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
24 Merry go-rounds, shooting galleries, golf ranges, and skating rinks 25 Theaters
1-500 seats or stalls
501-1000 seats or stalls
1001 or more seats or stalls
26 Nightclubs, cabarets, etc.
27 Class I entertainment license without a valid theater or night club license for same location
First Year
Annual Renewal
28 Class II Entertainment License
First Year
Annual Renewal
29 Class III entertainment license without a valid theater or night club license for the same location
First Year
Annual Renewal
30 Massage establishment
31 Contractors - State licensed
32 Detective Agency
33 Itinerant merchant
34 Peddlers
35 Secondhand dealer
36 Principal solicitors certificate
37 Miniature golf course
38 Christmas tree lots
39 Pumpkin sales lots
40 Seasonal items sales lots
41 Bingo
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
See Schedule 200 attached
See Schedule 200 attached
$23.00
$23
per year
$30.00
$30
per year
$45.00
$45
per year
See Schedule 100 attached
See Schedule 100 attached
$263.00
$263
first year
$210.00
$210
annual renewal
$90.00
$90
first year
$75.00
$75
annual renewal
$413.00
$413
first year
$360.00
$360
annual renewal
See Schedule 200 attached
See Schedule 200 attached
$45.00
$45
per year
$150.00
$150
per year
$225.00
$225
per year, max 190 days
$113.00
$113
per year plus $5
$150.00
$150
per year
$113.00
$113
See Schedule 200 attached
See Schedule 200 attached
$150.00
$150
plus all other applicable fees
per lot per sale
$150.00
$150
plus all other applicable fees
per lot per sale
$150.00
$150
plus all other applicable fees
per lot per sale
$50.00
$50
62 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$146
$154
$157
$172
$172
Cost Recovery Information
Fee Description
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Total
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Cost of Svc
42 Amplified Music Permit

0.50 0.50
$73
$73
43 City Flag
44 Block Party Request

0.50 0.50
$73
$73
45 Utility service deposit - commercial, industrial and residential 46 Service turn-on fee (for each service)
Electric

0.08 0.10

0.10 0.29
$12
$16
$18
$46
Water

0.08 0.10

0.10 0.29
$12
$16
$18
$46
47 Billing service charge for late payment - residential, commercial and industrial

0.08 0.08
$14
$14
48 Delinquent Service Letter (48 hour notice)

0.33 0.33
$51
$51
49 Fees for the verification of electric meter address (aka "ring out") Per Address Visit

0.08 0.33

0.42 0.83
$12
$52
$72
$136
Per Meter

0.03 0.03

0.07 $5
$6
$11
50 Utility Billing Splitting or Combining Accounts

0.50 0.50

1.00 $73
$79
$152
51 Municipal Services Information Each Document
52 Special Request (Research Required)
53 10-day letter for house meter for up to 10 units

0.50 0.33

0.83 $77
$52
$129
For each full or partial increment of 10 thereafter

0.13 0.13
$19
$19
54 Meter reading more than once per month
55 1st meter per location

0.33 0.25

0.58 $48
$39
$87
56 Delinquent Reconnect Fee

0.17 0.33

0.50 $24
$52
$77
63 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
42 Amplified Music Permit
43 City Flag
44 Block Party Request
45 Utility service deposit - commercial, industrial and residential 46 Service turn-on fee (for each service)
Electric
Water
47 Billing service charge for late payment - residential, commercial and industrial
48 Delinquent Service Letter (48 hour notice)
49 Fees for the verification of electric meter address (aka "ring out") Per Address Visit
Per Meter
50 Utility Billing Splitting or Combining Accounts
51 Municipal Services Information Each Document
52 Special Request (Research Required)
53 10-day letter for house meter for up to 10 units
For each full or partial increment of 10 thereafter
54 Meter reading more than once per month
55 1st meter per location
56 Delinquent Reconnect Fee
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$70.00
96%
$73
100%
Actual Cost
Actual Cost
No Charge
0%
No Charge
0%
Est. 3 mo. usage
Est. 3 mo. usage
based on history and/or
projected load
$43.00
93%
$46
100%
$43.00
93%
$46
100%
Greater of $14 or 1.5%
100%
Greater of $14 or 1.5%
100%
$50.00
$51
100%
per account
$126.00
93%
$136
100%
per address
$5.00
46%
$5
46%
per meter
$150.00
99%
$152
100%
per account
Actual cost of compilation
Actual cost of compilation
$128.00
99%
$129
100%
$18.00
94%
$19
100%
$84.00
96%
$87
100%
$76.00
99%
$77
100%
per account
64 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$146
$154
$157
$172
$172
Cost Recovery Information
Fee Description
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Total
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Cost of Svc
57 Schedule No. 100 - Commercial/Industrial
1 2-5
6-10
11-15
16-20
21-25
26-30
31-40
41-55
56-75
76-100
101+
58 Schedule No. 200 - Professional
1 2-3
4-6
7-10
11-20
21-25
26-35
36-40
41-45
46-50
51-55
55+
65 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
57 Schedule No. 100 - Commercial/Industrial
1 2-5
6-10
11-15
16-20
21-25
26-30
31-40
41-55
56-75
76-100
101+
58 Schedule No. 200 - Professional
1 2-3
4-6
7-10
11-20
21-25
26-35
36-40
41-45
46-50
51-55
55+
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$15.00
$15
$30.00
$30
$70.00
$70
$90.00
$90
$115.00
$115
$175.00
$175
$225.00
$225
$280.00
$280
$330.00
$330
$380.00
$380
$460.00
$460
$500.00
$500
$15.00
$15
$30.00
$30
$70.00
$70
$90.00
$90
$115.00
$115
$175.00
$175
$225.00
$225
$280.00
$280
$330.00
$330
$380.00
$380
$460.00
$460
$500.00
$500
66 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$146
$154
$157
$172
$172
Cost Recovery Information
Fee Description
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Total
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech
Cost of Svc
59 Schedule No. 300 - Manufacturing
1-3
4-20
21-30
31-50
51-75
76-100
101-125
126-175
176-225
226-300
301-400
401+
67 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
59 Schedule No. 300 - Manufacturing
1-3
4-20
21-30
31-50
51-75
76-100
101-125
126-175
176-225
226-300
301-400
401+
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$15.00
$15
$45.00
$45
$65.00
$65
$100.00
$100
$135.00
$135
$175.00
$175
$225.00
$225
$280.00
$280
$330.00
$330
$380.00
$380
$460.00
$460
$500.00
$500
68 Fire Department Fees
69 City .of
Santa Clara
The Cente r of What 's Poss ib le
City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Fire - Department Administration
FY 22/23 Forecast Expenses [a]
Program
7811
Fund #
Fund Desc
Account Desc
Fire - Admin
Adjustment
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$1,161,084
$0
$1,161,084
001
General Fund
87011 - Salary Attrition and VTO
($4,503)
$0
($4,503)
001
General Fund
87017 - Premium Pay
$50
$0
$50
001
General Fund
87030 - S & W - O.T. Vacation Relief
($2,679)
$0
($2,679)
001
General Fund
87040 - Salary And Wages - Holiday Pay
$29,970
$0
$29,970
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
($45,636)
$0
($45,636)
001
General Fund
1 Salary Accounts
$1,138,286
$0
$1,138,286
001
General Fund
87211 - PERS - Safety
$348,065
$0
$348,065
001
General Fund
87212 - PERS - Misc
$196,438
$0
$196,438
001
General Fund
87221 - Medicare
$17,942
$0
$17,942
001
General Fund
87222 - Social Security
$36,233
$0
$36,233
001
General Fund
87224 - Medicare OT
$6,000
$0
$6,000
001
General Fund
87230 - Health Allocation
$90,846
$0
$90,846
001
General Fund
87241 - Dental - City Paid
$2,055
$0
$2,055
001
General Fund
87242 - Long Term Disability-City Paid
$2,961
$0
$2,961
001
General Fund
87243 - Vision- City Paid
$714
$0
$714
001
General Fund
87250 - Basic Life Insurance
$408
$0
$408
001
General Fund
87270 - Uniform Allowance
$520
$0
$520
001
General Fund
87271 - VEBA
$9,300
$0
$9,300
001
General Fund
87272 - EAP
$368
$0
$368
001
General Fund
87273 - Professional Development
$1,000
$0
$1,000
001
General Fund
87275 - Mobile Phone Allowance
$960
$0
$960
001
General Fund
87276 - BCN
$864
$0
$864
001
General Fund
87390 - OPEB
$26,573
$0
$26,573
001
General Fund
2 Benefit Accounts
$741,247
$0
$741,247
001
General Fund
87500 - Operating Supplies
$23,457
$0
$23,457
001
General Fund
87810 - Utilities Expenses
$236,221
$0
$236,221
001
General Fund
87825 - Conference, Travel and Training
($5,058)
$0
($5,058)
001
General Fund
87870 - Contractual Serv Not Class
$102,648
$0
$102,648
001
General Fund
87900 - Rent Expense
$11,142
$0
$11,142
001
General Fund
3 Mat/Serv/Sup
$368,410
$0
$368,410
001
General Fund
87640 - Vehicle Equipment Maintenance
$34,145
$0
$34,145
001
General Fund
87650 - Technical Services Maintenance
$1,227,055
$0
$1,227,055
001
General Fund
87660 - Workers Comp Insurance
$58,025
$0
$58,025
001
General Fund
87680 - Unemployment Insurance
$1,312
$0
$1,312
001
General Fund
87740 - Vehicle Equipment Amortization
$15,284
$0
$15,284
001
General Fund
87840 - Insurance And Surety Bonds
$48,914
$0
$48,914
001
General Fund
5 Interfund Services
$1,384,735
$0
$1,384,735
Subtotal
$3,632,678
$0
$3,632,678
70 City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Fire - Department Administration
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Fire - Admin
Adjustment
Total
Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $1,865,118
$0
$1,865,118
[b]
Adjustment for FY 2022/23
2%
2%
2%
[c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $1,902,420
$0
$1,902,420
Total Costs for Allocation
Description
Total
Adjustment
Total
Notes
Department Administration
$5,535,098
$0
$5,535,098
[d]
Subtotal
$5,535,098
$0
$5,535,098
Allocation to Direct Service Divisions
Description
Subtotal
Adjustment
Total
Share
Notes
Administration

7.50 (7.50)

0.00 0%
Emergency Medical Services

2.00 0.00

2.00 1%
Training

4.00 0.00

4.00 3%
Field Operation
120.00

0.00 120.00
82%
Community Risk Reduction

20.00 0.00

20.00 14%
Office of Emergency Services

1.00 0.00

1.00 1%
Total
154.50
(7.50)
147.00
100%
Allocation to Direct Service Divisions
Description
Total
Notes
Administration
$0
Emergency Medical Services
$75,307
Training
$150,615
Field Operation
$4,518,448
Community Risk Reduction
$753,075
Office of Emergency Services
$37,654
Total
$5,535,098
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for support provided but not directly budgeted to direct service units. 71 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire - Community Risk Reduction Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

1.00 2,080

216

1,864

60%
40%
100%
1,118

746

1,864

$140
$290,347
Assistant Fire Marshal

1.00 2,080

216

1,864

25%
75%
100%
466

1,398

1,864

$130
$269,526
Fire Protection Engineer

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$86
$359,341
Deputy Fire Marshal III

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$98
$407,514
Deputy Fire Marshal II

5.00 2,080

216

1,864

9,320

15%
85%
100%
1,398

7,922

9,320

$93
$970,112
Deputy Fire Marshal I

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$85
$351,728
Fire Prevention Specialist II

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$75
$310,461
Fire Prevention Specialist I

2.00 2,080

216

1,864

3,728

15%
85%
100%
559

3,169

3,728

$43
$177,008
Staff Aide I

1.00 2,080

216

1,864

15%
85%
100%
280

1,584

1,864

$48
$98,842
Office Specialist II

2.00 2,080

216

1,864

3,728

100%
0%
100%
3,728

3,728

$41
$171,059
Total

20.00 37,280

9,786

27,494

37,280

$3,405,938
Total
26%
74%
100%
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 72 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Community Risk Reduction FY 22/23 Forecast Expenses [a]
Program
7832
7833
Fund #
Fund Desc
Account Desc
Fire Prev &
Haz Mat
Fire Prev -
CUPA
Subtotal
Adjustment
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$2,119,303
$1,124,350
$3,243,653
$0
$3,243,653
001
General Fund
87011 - Salary Attrition and VTO
($5,443)
($2,816)
($8,259)
$0
($8,259)
001
General Fund
87020 - Salary And Wages - As Needed
$32,137
$0
$32,137
$0
$32,137
001
General Fund
87030 - S & W - O.T. Vacation Relief
$59,988
$0
$59,988
$0
$59,988
001
General Fund
87040 - Salary And Wages - Holiday Pay
$12,460
$11,541
$24,001
$0
$24,001
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
$0
$0
$0
$0
$0
001
General Fund
1 Salary Accounts
$2,218,445
$1,133,075
$3,351,520
$0
$3,351,520
001
General Fund
87211 - PERS - Safety
$715,324
$584,632
$1,299,956
$0
$1,299,956
001
General Fund
87212 - PERS - Misc
$302,625
$34,571
$337,196
$0
$337,196
001
General Fund
87221 - Medicare
$31,602
$16,790
$48,392
$0
$48,392
001
General Fund
87222 - Social Security
$47,818
$6,130
$53,948
$0
$53,948
001
General Fund
87224 - Medicare OT
$776
$0
$776
$0
$776
001
General Fund
87230 - Health Allocation
$179,111
$66,875
$245,986
$0
$245,986
001
General Fund
87241 - Dental - City Paid
$2,192
$548
$2,740
$0
$2,740
001
General Fund
87242 - Long Term Disability-City Paid
$3,611
$551
$4,162
$0
$4,162
001
General Fund
87243 - Vision- City Paid
$833
$119
$952
$0
$952
001
General Fund
87250 - Basic Life Insurance
$888
$228
$1,116
$0
$1,116
001
General Fund
87270 - Uniform Allowance
$4,810
$1,885
$6,695
$0
$6,695
001
General Fund
87271 - VEBA
$25,200
$15,600
$40,800
$0
$40,800
001
General Fund
87272 - EAP
$637
$294
$931
$0
$931
001
General Fund
87273 - Professional Development
$500
$500
$1,000
$0
$1,000
001
General Fund
87276 - BCN
$2,592
$2,160
$4,752
$0
$4,752
001
General Fund
87280 - City Paid Deferred Comp Exp
$6,000
$0
$6,000
$0
$6,000
001
General Fund
87390 - OPEB
$46,059
$21,258
$67,317
$0
$67,317
001
General Fund
2 Benefit Accounts
$1,370,578
$752,141
$2,122,719
$0
$2,122,719
001
General Fund
87500 - Operating Supplies
$70,428
$8,489
$78,917
$0
$78,917
001
General Fund
87825 - Conference, Travel and Training
$18,890
$13,265
$32,155
$0
$32,155
001
General Fund
87870 - Contractual Serv Not Class
$37,142
$0
$37,142
$0
$37,142
001
General Fund
87900 - Rent Expense
$3,503
$0
$3,503
$0
$3,503
001
General Fund
3 Mat/Serv/Sup
$129,963
$21,754
$151,717
$0
$151,717
001
General Fund
87640 - Vehicle Equipment Maintenance
$37,939
$16,213
$54,152
$0
$54,152
001
General Fund
87650 - Technical Services Maintenance
$15,612
$7,205
$22,817
$0
$22,817
001
General Fund
87660 - Workers Comp Insurance
$83,074
$43,989
$127,063
$0
$127,063
001
General Fund
87680 - Unemployment Insurance
$1,878
$995
$2,873
$0
$2,873
001
General Fund
87740 - Vehicle Equipment Amortization
$3,108
$7,842
$10,950
$0
$10,950
001
General Fund
87840 - Insurance And Surety Bonds
$70,030
$37,082
$107,112
$0
$107,112
001
General Fund
5 Interfund Services
$211,641
$113,326
$324,967
$0
$324,967
Subtotal
$3,930,627
$2,020,296
$5,950,923
$0
$5,950,923
73 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Community Risk Reduction Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Fire Prev &
Haz Mat
Fire Prev -
CUPA Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $534,862 $102,816 $637,678 $0 $637,678 [b] Adjustment for FY 2022/23 2% 2% 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $545,560 $104,872 $650,432 $0 $650,432 Department Administration Costs Assigned to Fire Prev, Haz Mat, and CUPA Description Total Notes
Department Administration $753,075 [d]
Subtotal $753,075
Allocation Share for Department Administration Costs Assigned to Fire Prev, Haz Mat, and CUPA Description Total Salaries Share Notes
7832 - Fire Prevention & Haz Mat $2,119,303 65%
7833 - Fire CUPA $1,124,350 35%
Subtotal $3,243,653 100%
Allocation of Department Administration
Description
Fire Prev &
Haz Mat
Fire Prev -
CUPA Total Notes
Allocation of Department Administration $492,036 $261,039 $753,075 [b] Total Divisional Costs
Description
Fire Prev &
Haz Mat
Fire Prev -
CUPA Total Notes
Total $4,968,222 $2,386,207 $7,354,430
Calculation of Fully-Burdened Hourly Rate
Description Total
Divisional Expenses $7,354,430
Direct Hours 27,494
Total $267
74 --------
--------
r:::::-:::-:::-
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Community Risk Reduction Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate
ICR
Multiplier Notes
Total 20.00 2,080 41,600 $3,405,938 $82 $267 3.27 Full Cost Factors for Hourly Rate Buildup
Description Total Total
Personnel $5,474,239 74%
Equipment $0 0%
Materials / Supplies $476,684 6%
Other Costs $0 0%
Overhead $1,403,507 19%
Total $7,354,430 100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet. 75 ----------------
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Service Time
Hourly
Rate
Cost of Service
Current
Fee
Current Cost
Recovery
Construction Permits
1 Alternate Materials and Methods Review

8.00 x
$267
=
$2,136
$1,297
61%
2 Automatic Fire Extinguishing Systems: Special Hazard Systems (including Halon, Wet and Dry Chemical Systems, CO2, Foam and Similar Systems)

7.00 x
$267
=
$1,869
$1,361
73%
3 Automatic Fire Extinguishing Systems: Hood & Duct

5.00 x
$267
=
$1,335
$865
65%
4 Automatic Fire Sprinkler Systems - New
a) 1-49 heads

5.00 x
$267
=
$1,335
$1,081
81%
b) 50-100 heads

8.00 x
$267
=
$2,136
$1,729
81%
c) 101-200 heads

13.00 x
$267
=
$3,471
$2,811
81%
d) Each additional 100 heads (>200 heads)

3.00 x
$267
=
$801
$648
81%
5 Automatic Fire Sprinkler Systems - Existing
a) 1-49 heads, no calculations

4.00 x
$267
=
$1,068
$648
61%
b) 50-100 heads, no calculations

4.00 x
$267
=
$1,068
$864
81%
c) 1-49 heads, with calculations

6.50 x
$267
=
$1,736
$1,405
81%
d) 50-100 heads, with calculations

7.50 x
$267
=
$2,003
$1,621
81%
e) 101-200 heads, with calculations

12.00 x
$267
=
$3,204
$2,595
81%
f) Each additional 100 heads (>200 heads)

1.50 x
$267
=
$401
$323
81%
6 Battery Systems

6.00 x
$267
=
$1,602
$1,080
67%
7 Building Plan Check
varies
x
$267
=
35% of Building Fee;
Min. 3.5 hours
30% of Building Fee;
Min. $756
varies
8 Carnivals and Fairs

5.00 x
$267
=
$1,335
$648
49%
9 Closure of an Onsite Hazardous Waste Treatment System a) Conditionally Authorized and Conditionally Exempt

4.00 x
$267
=
$1,068
$746
70%
b) Permit by Rule

5.00 x
$267
=
$1,335
$912
68%
10 Compressed Gas Installation

7.00 x
$267
=
$1,869
$1,323
71%
11 Cooking Oil Storage Tanks

5.00 x
$267
=
$1,335
$1,080
81%
12 Demolition of Building

5.00 x
$267
=
$1,335
$648
49%
13 Emergency Responder Radio Coverage System

18.00 x
$267
=
$4,806
$3,395
71%
76 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Construction Permits
1 Alternate Materials and Methods Review
2 Automatic Fire Extinguishing Systems: Special Hazard Systems (including Halon, Wet and Dry Chemical Systems, CO2, Foam and Similar Systems)
3 Automatic Fire Extinguishing Systems: Hood & Duct
4 Automatic Fire Sprinkler Systems - New
a) 1-49 heads
b) 50-100 heads
c) 101-200 heads
d) Each additional 100 heads (>200 heads)
5 Automatic Fire Sprinkler Systems - Existing
a) 1-49 heads, no calculations
b) 50-100 heads, no calculations
c) 1-49 heads, with calculations
d) 50-100 heads, with calculations
e) 101-200 heads, with calculations
f) Each additional 100 heads (>200 heads)
6 Battery Systems
7 Building Plan Check
8 Carnivals and Fairs
9 Closure of an Onsite Hazardous Waste Treatment System a) Conditionally Authorized and Conditionally Exempt
b) Permit by Rule
10 Compressed Gas Installation
11 Cooking Oil Storage Tanks
12 Demolition of Building
13 Emergency Responder Radio Coverage System
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change %
$1,577
74%
$280
22%
$1,530
82%
$169
12%
$1,022
77%
$157
18%
$1,166
87%
$85
8%
$1,865
87%
$136
8%
$3,031
87%
$220
8%
$699
87%
$51
8%
$788
74%
$140
22%
$932
87%
$68
8%
$1,515
87%
$110
8%
$1,748
87%
$127
8%
$2,798
87%
$203
8%
$349
87%
$26
8%
$1,254
78%
$174
16%
35% of Building Fee;
Min. $831
86%
$75
10%
$877
66%
$229
35%
$853
80%
$107
14%
$1,053
79%
$141
15%
$1,505
81%
$182
14%
$1,165
87%
$85
8%
$877
66%
$229
35%
$3,865
80%
$470
14%
77 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Service Time
Hourly
Rate
Cost of Service
Current
Fee
Current Cost
Recovery
14 Emergency Alarm Systems
a) New System - No Gas Detection

8.00 x
$267
=
$2,136
$1,729
81%
b) Modification - No Gas Detection

4.00 x
$267
=
$1,068
$1,080
101%
c) New System - Including Gas Detection

10.00 x
$267
=
$2,670
$2,161
81%
d) Modification - Including Gas Detection

5.00 x
$267
=
$1,335
$1,296
97%
15 Engineering Referrals (Parcel maps, public roads, public fire hydrants)

4.00 x
$267
=
$1,068
$432
40%
16 Environmental Study Initial Review (includes 6 hours of review)

8.00 x
$267
=
$2,136
$1,509
71%
17 Environmental Study Each Additional Hour after Initial Review

1.00 x
$267
=
$267
$216
81%
18 Exhibit and Trade Shows

6.00 x
$267
=
$1,602
$864
54%
19 Fire Alarm Systems (Non-high rise and R-2 Occupancies) a) 1-20 Devices

4.00 x
$267
=
$1,068
$864
81%
b) 21-40 Devices

6.00 x
$267
=
$1,602
$1,297
81%
c) 41-100 Devices

10.00 x
$267
=
$2,670
$2,161
81%
d) 101-200 Devices

13.00 x
$267
=
$3,471
$2,811
81%
e) Each additional 50 devices (>200 devices)

2.00 x
$267
=
$534
$432
81%
20 Fire Alarm Systems with pre-wire inspection required (High Rise and R-2 occupancies) a) 1-20 Devices

5.00 x
$267
=
$1,335
$1,080
81%
b) 21-40 Devices

8.00 x
$267
=
$2,136
$1,729
81%
c) 41-100 Devices

12.00 x
$267
=
$3,204
$2,595
81%
d) 101-200 Devices

15.00 x
$267
=
$4,005
$3,244
81%
e) Each additional 50 devices (>200 devices)

3.00 x
$267
=
$801
$648
81%
21 Fire Pump Installation

12.00 x
$267
=
$3,204
$2,595
81%
22 High-Rise Fire Protection Water Storage Tank
a) 1st Tank

5.50 x
$267
=
$1,469
$1,189
81%
b) each additional tank

2.00 x
$267
=
$534
$432
81%
23 Hazardous Materials Closure Plan
a) Facility/Site

20.00 x
$267
=
$5,340
$3,781
71%
b) Equipment

10.00 x
$267
=
$2,670
$1,889
71%
24 Hazardous Material Tool/Equipment Installation

10.00 x
$267
=
$2,670
$2,161
81%
25 High-Piled Combustible Storage

8.00 x
$267
=
$2,136
$1,729
81%
78 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
14 Emergency Alarm Systems
a) New System - No Gas Detection
b) Modification - No Gas Detection
c) New System - Including Gas Detection
d) Modification - Including Gas Detection
15 Engineering Referrals (Parcel maps, public roads, public fire hydrants) 16 Environmental Study Initial Review (includes 6 hours of review) 17 Environmental Study Each Additional Hour after Initial Review 18 Exhibit and Trade Shows
19 Fire Alarm Systems (Non-high rise and R-2 Occupancies) a) 1-20 Devices
b) 21-40 Devices
c) 41-100 Devices
d) 101-200 Devices
e) Each additional 50 devices (>200 devices)
20 Fire Alarm Systems with pre-wire inspection required (High Rise and R-2 occupancies) a) 1-20 Devices
b) 21-40 Devices
c) 41-100 Devices
d) 101-200 Devices
e) Each additional 50 devices (>200 devices)
21 Fire Pump Installation
22 High-Rise Fire Protection Water Storage Tank
a) 1st Tank
b) each additional tank
23 Hazardous Materials Closure Plan
a) Facility/Site
b) Equipment
24 Hazardous Material Tool/Equipment Installation
25 High-Piled Combustible Storage
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change %
$1,865
87%
$136
8%
$1,068
100%
($12)
-1%
$2,331
87%
$170
8%
$1,309
98%
$13
1%
$644
60%
$212
49%
$1,718
80%
$209
14%
$233
87%
$17
8%
$1,110
69%
$246
28%
$932
87%
$68
8%
$1,399
87%
$102
8%
$2,331
87%
$170
8%
$3,031
87%
$220
8%
$466
87%
$34
8%
$1,165
87%
$85
8%
$1,865
87%
$136
8%
$2,798
87%
$203
8%
$3,498
87%
$254
8%
$699
87%
$51
8%
$2,798
87%
$203
8%
$1,282
87%
$93
8%
$466
87%
$34
8%
$4,301
81%
$520
14%
$2,149
80%
$260
14%
$2,331
87%
$170
8%
$1,865
87%
$136
8%
79 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Service Time
Hourly
Rate
Cost of Service
Current
Fee
Current Cost
Recovery
26 Knox Box Installation

1.50 x
$267
=
$401
n/a
27 Liquefied Petroleum Gases Installation Per Tank

4.00 x
$267
=
$1,068
$864
81%
28 Methane Venting and Detection Systems

14.00 x
$267
=
$3,738
$3,027
81%
29 Open Burnings (open flames, torches, candles)

3.00 x
$267
=
$801
$648
81%
30 Ovens: Industrial Baking and/or Drying per oven

4.00 x
$267
=
$1,068
$864
81%
31 Community Development (Planning) Department Referrals

4.00 x
$267
=
$1,068
$865
81%
32 Pyrotechnic / Special Effects Display

7.00 x
$267
=
$1,869
$1,513
81%
33 Pyrotechnics Special Effects Proximal to Audience

12.00 x
$267
=
$3,204
$2,595
81%
34 Refrigeration System

6.00 x
$267
=
$1,602
$864
54%
35 Access Control and Traffic Calming Devices Gates and Barricades across fire apparatus access roads

4.50 x
$267
=
$1,202
$432
36%
36 Smoke Control System

20.00 x
$267
=
$5,340
$4,325
81%
37 Standpipe Systems: Wet, Combination and Horizontal

5.00 x
$267
=
$1,335
$1,080
81%
38 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Installations (1st tank)

9.00 x
$267
=
$2,403
$1,700
71%
39 Underground and Above Ground Tank Installations (each additional tank after the 1st)

4.00 x
$267
=
$1,068
$756
71%
40 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Removals (1st tank)

9.00 x
$267
=
$2,403
$1,700
71%
41 Underground and Above Ground Tank Removals (each additional tank after the 1st)

4.00 x
$267
=
$1,068
$756
71%
42 Underground and Above Ground Tank Modifications

5.00 x
$267
=
$1,335
$945
71%
43 First Tent, Canopy or Air Supported Structure

4.00 x
$267
=
$1,068
$865
81%
44 Each Additional Tent, Canopy or Air Supported Structure

1.50 x
$267
=
$401
$324
81%
45 Special Event Structure

10.00 x
$267
=
$2,670
$2,160
81%
46 Underground Fire Service Systems
a) Fire Sprinkler System (no hydrants)

7.00 x
$267
=
$1,869
$1,513
81%
b) Fire Sprinkler System with hydrants

9.00 x
$267
=
$2,403
$2,161
90%
c) Repairs

4.00 x
$267
=
$1,068
$864
81%
80 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
26 Knox Box Installation
27 Liquefied Petroleum Gases Installation Per Tank
28 Methane Venting and Detection Systems
29 Open Burnings (open flames, torches, candles)
30 Ovens: Industrial Baking and/or Drying per oven
31 Community Development (Planning) Department Referrals 32 Pyrotechnic / Special Effects Display
33 Pyrotechnics Special Effects Proximal to Audience
34 Refrigeration System
35 Access Control and Traffic Calming Devices Gates and Barricades across fire apparatus access roads
36 Smoke Control System
37 Standpipe Systems: Wet, Combination and Horizontal
38 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Installations (1st tank)
39 Underground and Above Ground Tank Installations (each additional tank after the 1st) 40 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Removals (1st tank)
41 Underground and Above Ground Tank Removals (each additional tank after the 1st) 42 Underground and Above Ground Tank Modifications
43 First Tent, Canopy or Air Supported Structure
44 Each Additional Tent, Canopy or Air Supported Structure 45 Special Event Structure
46 Underground Fire Service Systems
a) Fire Sprinkler System (no hydrants)
b) Fire Sprinkler System with hydrants
c) Repairs
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change %
$349
87%
n/a
$932
87%
$68
8%
$3,264
87%
$237
8%
$699
87%
$51
8%
$932
87%
$68
8%
$932
87%
$67
8%
$1,632
87%
$119
8%
$2,798
87%
$203
8%
$1,110
69%
$246
28%
$689
57%
$257
59%
$4,663
87%
$338
8%
$1,165
87%
$85
8%
$1,934
80%
$234
14%
$860
81%
$104
14%
$1,934
80%
$234
14%
$860
81%
$104
14%
$1,075
81%
$130
14%
$933
87%
$68
8%
$350
87%
$26
8%
$2,330
87%
$170
8%
$1,632
87%
$119
8%
$2,242
93%
$81
4%
$932
87%
$68
8%
81 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Service Time
Hourly
Rate
Cost of Service
Current
Fee
Current Cost
Recovery
47 Automatic Fire Sprinkler Systems
a) Residential 13D - Initial Submittal Plan Review Required

6.00 x
$267
=
$1,602
$1,133
71%
b) Residential 13D - Secondary Submittal - No Plan Review Required

3.00 x
$267
=
$801
$648
81%
c) Automatic Fire Protection System for Spray Booths

6.00 x
$267
=
$1,602
$1,297
81%
48 On-Demand Mobile Fueling Site Permit

8.00 x
$267
=
$2,136
$1,729
81%
49 2-Way Elevator Permit

6.00 x
$267
=
$1,602
$864
54%
50 Solar Photovoltaic Power Systems
a) Commercial

8.00 x
$267
=
$2,136
$865
40%
b) Residential

2.00 x
$267
=
$534
$432
81%
51 Phased Permitting / Occupancy Plan

12.00 x
$267
=
$3,204
$2,595
81%
52 Access Controlled Egress

6.00 x
$267
=
$1,602
$864
54%
53 Fire Safety Demolition/Construction Plan

6.00 x
$267
=
$1,602
$648
40%
54 Hazardous Materials Tool/Equipment Modification

6.00 x
$267
=
$1,602
$1,297
81%
55 Energy Storage Systems
a) Energy Storage Systems

6.00 x
$267
=
$1,602
$1,296
81%
b) Energy Storage Systems - Residential (R3)

2.00 x
$267
=
$534
$432
81%
56 Plant Extraction Systems

8.00 x
$267
=
$2,136
$1,729
81%
57 Special Events Structure

8.00 x
$267
=
$2,136
$432
20%
58 Plan Revision / Resubmittal Fee

2.00 x
$267
=
$534
$432
81%
59 Firefighter Air Replenishment System

12.00 x
$267
=
$3,204
$1,340
42%
60 Carbon Dioxide Beverage Dispensing System

5.00 x
$267
=
$1,335
$903
68%
61 Design Review / Consultation (per hour)

1.00 x
$267
=
$267
$216
81%
62 Miscellaneous Inspections or Plan Reviews per hour

1.00 x
$267
=
$267
$216
81%
63 Overtime Inspection

3.00 x
$320
=
$961
$925
96%
64 Overtime Plan Review

3.00 x
$320
=
$961
$925
96%
65 Outdoor Assembly Event

5.00 x
$267
=
$1,335
$864
65%
66 Licensed Care Facility (Pre-Inspection)

2.00 x
$267
=
$534
$432
81%
82 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
47 Automatic Fire Sprinkler Systems
a) Residential 13D - Initial Submittal Plan Review Required b) Residential 13D - Secondary Submittal - No Plan Review Required c) Automatic Fire Protection System for Spray Booths
48 On-Demand Mobile Fueling Site Permit
49 2-Way Elevator Permit
50 Solar Photovoltaic Power Systems
a) Commercial
b) Residential
51 Phased Permitting / Occupancy Plan
52 Access Controlled Egress
53 Fire Safety Demolition/Construction Plan
54 Hazardous Materials Tool/Equipment Modification
55 Energy Storage Systems
a) Energy Storage Systems
b) Energy Storage Systems - Residential (R3)
56 Plant Extraction Systems
57 Special Events Structure
58 Plan Revision / Resubmittal Fee
59 Firefighter Air Replenishment System
60 Carbon Dioxide Beverage Dispensing System
61 Design Review / Consultation (per hour)
62 Miscellaneous Inspections or Plan Reviews per hour
63 Overtime Inspection
64 Overtime Plan Review
65 Outdoor Assembly Event
66 Licensed Care Facility (Pre-Inspection)
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change %
$1,289
80%
$156
14%
$699
87%
$51
8%
$1,399
87%
$102
8%
$1,865
87%
$136
8%
$1,110
69%
$246
28%
$1,288
60%
$423
49%
$466
87%
$34
8%
$2,798
87%
$203
8%
$1,110
69%
$246
28%
$966
60%
$318
49%
$1,399
87%
$102
8%
$1,398
87%
$102
8%
$466
87%
$34
8%
$1,865
87%
$136
8%
$1,000
47%
$568
131%
$466
87%
$34
8%
$1,961
61%
$621
46%
$1,047
78%
$144
16%
$233
87%
$17
8%
$233
87%
$17
8%
$937
97%
$12
1%
$937
97%
$12
1%
$1,021
76%
$157
18%
$466
87%
$34
8%
83 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Service Time
Hourly
Rate
Cost of Service
Current
Fee
Current Cost
Recovery
Operational Permits
67 Aerosol products

1.30 x
$267
=
$347
$280
81%
68 Additive Manufacturing

1.00 x
$267
=
$267
69 Amusement Park Buildings

1.30 x
$267
=
$347
$281
81%
70 Covered and Open Mall Buildings

4.00 x
$267
=
$1,068
$824
77%
71 Emergency Information Contact - Business License

0.25 x
$267
=
$67
n/a
72 Exhibit and Trade Shows

1.30 x
$267
=
$347
$280
81%
73 Explosives

1.30 x
$267
=
$347
$280
81%
74 Cutting and Welding

1.30 x
$267
=
$347
$280
81%
75 Cellulose Nitrate Storage

1.00 x
$267
=
$267
$216
81%
76 Combustible Dust Producing Operations

2.00 x
$267
=
$534
$432
81%
77 Combustible Fire Fiber Storage

1.00 x
$267
=
$267
$216
81%
78 Combustible Storage - Including tires in excess of 2,500 cubic feet

2.50 x
$267
=
$668
$541
81%
79 Dry Cleaning Plants

1.50 x
$267
=
$401
$324
81%
80 Energy Storage Systems

1.00 x
$267
=
$267
$259
97%
Fruit Ripening

1.00 x
$267
=
$267
$216
81%
81 High Piled Combustible Storage

2.00 x
$267
=
$534
$432
81%
82 Hot Work Operations

1.00 x
$267
=
$267
$216
81%
83 Lithium Batteries (Collection and Storage over 1,000 pounds)

1.00 x
$267
=
$267
84 Lumber Yard - More than 100,000 board feet

1.00 x
$267
=
$267
$216
81%
85 Magnesium Working - more than 10 lbs. per work day

1.00 x
$267
=
$267
$216
81%
86 Miscellaneous combustible storage

1.30 x
$267
=
$347
$280
81%
87 Organic Coatings

1.50 x
$267
=
$401
$324
81%
88 Industrial Ovens (Industrial baking or drying)

0.50 x
$267
=
$134
$107
80%
89 Places of Assembly

0.75 x
$267
=
$200
$161
80%
84 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Operational Permits
67 Aerosol products
68 Additive Manufacturing
69 Amusement Park Buildings
70 Covered and Open Mall Buildings
71 Emergency Information Contact - Business License
72 Exhibit and Trade Shows
73 Explosives
74 Cutting and Welding
75 Cellulose Nitrate Storage
76 Combustible Dust Producing Operations
77 Combustible Fire Fiber Storage
78 Combustible Storage - Including tires in excess of 2,500 cubic feet 79 Dry Cleaning Plants
80 Energy Storage Systems
Fruit Ripening
81 High Piled Combustible Storage
82 Hot Work Operations
83 Lithium Batteries (Collection and Storage over 1,000 pounds) 84 Lumber Yard - More than 100,000 board feet
85 Magnesium Working - more than 10 lbs. per work day
86 Miscellaneous combustible storage
87 Organic Coatings
88 Industrial Ovens (Industrial baking or drying)
89 Places of Assembly
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change %
$302
87%
$22
8%
$267
100%
$267
$302
87%
$21
8%
$905
85%
$81
10%
$25
37%
n/a
$302
87%
$22
8%
$302
87%
$22
8%
$302
87%
$22
8%
$233
87%
$17
8%
$466
87%
$34
8%
$233
87%
$17
8%
$583
87%
$42
8%
$350
87%
$26
8%
$262
98%
$3
1%
$233
87%
$17
8%
$466
87%
$34
8%
$233
87%
$17
8%
$267
100%
$267
$233
87%
$17
8%
$233
87%
$17
8%
$302
87%
$22
8%
$350
87%
$26
8%
$116
87%
$9
8%
$174
87%
$13
8%
85 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Service Time
Hourly
Rate
Cost of Service
Current
Fee
Current Cost
Recovery
90 Places of Assembly (Temporary - Special Event)

6.00 x
$267
=
$1,602
$1,296
81%
91 Private Fire Hydrants

2.00 x
$267
=
$534
$432
81%
92 Pyroxylin Plastics

2.00 x
$267
=
$534
$432
81%
93 Refrigeration Equipment

1.30 x
$267
=
$347
$280
81%
94 Repair Garages

1.00 x
$267
=
$267
$216
81%
95 Rooftop Heliports

2.00 x
$267
=
$534
$432
81%
96 Smoke Control and Evacuation Systems

3.00 x
$267
=
$801
n/a
97 Spray or Dipping Operations

1.50 x
$267
=
$401
$324
81%
98 Tire Rebuilding Plants

1.50 x
$267
=
$401
$324
81%
99 Waste Handling Facilities

2.00 x
$267
=
$534
$432
81%
100
Wood Products - Storage in excess of 200 cubic feet

2.00 x
$267
=
$534
$432
81%
101
Mobile Food Preparation Vehicles

0.50 x
$267
=
$134
$107
80%
102
Liquid-or-gas Vehicles or Equipment in Assembly Buildings

0.50 x
$267
=
$134
$107
80%
103
Motor Fuel-Dispensing Facilities

1.00 x
$267
=
$267
$216
81%
104
Pyrotechnics Special Effects Materials Storage

1.00 x
$267
=
$267
$216
81%
105
Plant Extraction Systems

1.50 x
$267
=
$401
$324
81%
106
Indoor Growing Operations

1.50 x
$267
=
$401
$324
81%
107
Emergency Responder Radio Coverage System

2.00 x
$267
=
$534
$216
40%
108
Single Story Building
a) 1 to 20,000 square feet

1.50 x
$267
=
$401
$216
54%
b) 20,001 square feet or greater

2.25 x
$267
=
$601
$324
54%
c) Multi-Story Structures: Buildings 2 or more stories in height and not classified as a high- rise

3.00 x
$267
=
$801
$324
40%
109
Operational Permit Re-Inspection (per hour)

1.00 x
$267
=
$267
$216
81%
Operational Permits - Haz-Mat
110
Combustible and Flammable Materials (any amount)

1.00 x
$267
=
$267
$217
81%
111
Combustible and Flammable Materials - On Demand Mobile Fueling

6.00 x
$267
=
$1,602
$1,297
81%
112
Compressed Gases (any amount)

1.00 x
$267
=
$267
$216
81%
86 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
90 Places of Assembly (Temporary - Special Event)
91 Private Fire Hydrants
92 Pyroxylin Plastics
93 Refrigeration Equipment
94 Repair Garages
95 Rooftop Heliports
96 Smoke Control and Evacuation Systems
97 Spray or Dipping Operations
98 Tire Rebuilding Plants
99 Waste Handling Facilities
100
Wood Products - Storage in excess of 200 cubic feet
101
Mobile Food Preparation Vehicles
102
Liquid-or-gas Vehicles or Equipment in Assembly Buildings 103
Motor Fuel-Dispensing Facilities
104
Pyrotechnics Special Effects Materials Storage
105
Plant Extraction Systems
106
Indoor Growing Operations
107
Emergency Responder Radio Coverage System
108
Single Story Building
a) 1 to 20,000 square feet
b) 20,001 square feet or greater
c) Multi-Story Structures: Buildings 2 or more stories in height and not classified as a high- rise
109
Operational Permit Re-Inspection (per hour)
Operational Permits - Haz-Mat
110
Combustible and Flammable Materials (any amount)
111
Combustible and Flammable Materials - On Demand Mobile Fueling 112
Compressed Gases (any amount)
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change %
$1,398
87%
$102
8%
$466
87%
$34
8%
$466
87%
$34
8%
$302
87%
$22
8%
$233
87%
$17
8%
$466
87%
$34
8%
$697
87%
n/a
$350
87%
$26
8%
$350
87%
$26
8%
$466
87%
$34
8%
$466
87%
$34
8%
$116
87%
$9
8%
$116
87%
$9
8%
$233
87%
$17
8%
$233
87%
$17
8%
$350
87%
$26
8%
$350
87%
$26
8%
$322
60%
$106
49%
$278
69%
$62
28%
$416
69%
$92
28%
$483
60%
$159
49%
$233
87%
$17
8%
$234
88%
$17
8%
$1,399
87%
$102
8%
$233
87%
$17
8%
87 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Service Time
Hourly
Rate
Cost of Service
Current
Fee
Current Cost
Recovery
113
Corrosives

1.30 x
$267
=
$347
$280
81%
114
Cryogens

1.30 x
$267
=
$347
$280
81%
115
Highly Toxic Materials

2.00 x
$267
=
$534
$432
81%
116
Liquified Petroleum Gas (LPG): Any Amount

1.30 x
$267
=
$347
$280
81%
117
Organic Peroxides: Liquids and Solids - any amount (Except Class V Organic Peroxides)

1.50 x
$267
=
$401
$324
81%
118
Oxidizing Materials: Gasses - more than 504 cubic feet, Liquids and Solids - any amount (Except Class 1 Oxidizers)

1.30 x
$267
=
$347
$280
81%
119
Pyrophoric Materials: Gases, Liquids and Solids - any amount

1.50 x
$267
=
$401
$324
81%
120
Toxic Materials: Gases, Liquids and Solids - any amount

1.50 x
$267
=
$401
$324
81%
121
Unstable (Reactive) Materials: Gases, Liquids and Solids - any amount (Except Class 1 Unstable Reactive Materials)

1.50 x
$267
=
$401
$324
81%
122
Water Reactive Materials: Gases, Liquids and Solids - any amount (Except Class 1 Water Reactive Materials)

1.50 x
$267
=
$401
$324
81%
State Mandated
123
High-Rise: Per Floor

4.00 x
$267
=
$1,068
$865
81%
124
R-1/R-2 Occupancies: Multi-Family occupancies, 3 of more residential units

0.12 x
$267
=
$32
$25
78%
125
High-Rise R1/R2: Per Floor

4.00 x
$267
=
$1,068
$865
81%
126
Commercial Day Care (E3) Adult Day Care (I4)
a) 7-49 persons

1.00 x
$267
=
$267
$216
81%
b) 50-149 persons

1.50 x
$267
=
$401
$324
81%
c) 150+ persons

3.00 x
$267
=
$801
$648
81%
127
School
a) 1-250 students

2.00 x
$267
=
$534
$432
81%
b) 251-500 students

4.00 x
$267
=
$1,068
$865
81%
c) >500 students

8.00 x
$267
=
$2,136
$1,730
81%
128
Jails

3.00 x
$267
=
$801
$432
54%
129
Hospitals

10.00 x
$267
=
$2,670
$2,060
77%
88 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
113
Corrosives
114
Cryogens
115
Highly Toxic Materials
116
Liquified Petroleum Gas (LPG): Any Amount
117
Organic Peroxides: Liquids and Solids - any amount (Except Class V Organic Peroxides) 118
Oxidizing Materials: Gasses - more than 504 cubic feet, Liquids and Solids - any amount (Except Class 1 Oxidizers)
119
Pyrophoric Materials: Gases, Liquids and Solids - any amount 120
Toxic Materials: Gases, Liquids and Solids - any amount 121
Unstable (Reactive) Materials: Gases, Liquids and Solids - any amount (Except Class 1 Unstable Reactive Materials)
122
Water Reactive Materials: Gases, Liquids and Solids - any amount (Except Class 1 Water Reactive Materials)
State Mandated
123
High-Rise: Per Floor
124
R-1/R-2 Occupancies: Multi-Family occupancies, 3 of more residential units 125
High-Rise R1/R2: Per Floor
126
Commercial Day Care (E3) Adult Day Care (I4)
a) 7-49 persons
b) 50-149 persons
c) 150+ persons
127
School
a) 1-250 students
b) 251-500 students
c) >500 students
128
Jails
129
Hospitals
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change %
$302
87%
$22
8%
$302
87%
$22
8%
$466
87%
$34
8%
$302
87%
$22
8%
$350
87%
$26
8%
$302
87%
$22
8%
$350
87%
$26
8%
$350
87%
$26
8%
$350
87%
$26
8%
$350
87%
$26
8%
$933
87%
$68
8%
$27
85%
$2
9%
$933
87%
$68
8%
$233
87%
$17
8%
$350
87%
$26
8%
$699
87%
$51
8%
$466
87%
$34
8%
$933
87%
$68
8%
$1,865
87%
$135
8%
$555
69%
$123
28%
$2,263
85%
$203
10%
89 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Service Time
Hourly
Rate
Cost of Service
Current
Fee
Current Cost
Recovery
Penalty Fees
109
False Alarm Responses: After third time in 180 day period per response

1.00 x
$267
=
$431
$317
74%
110
Re-Inspection Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections

1.50 x
$267
=
$401
$382
95%
111
Expired Construction Permit
a) Permit Reactivation Fee

1.00 x
$267
=
$267
$210
79%
b) Plan Review Reactivation Fee

1.00 x
$267
=
$267
$210
79%
Document Fees
112
Microfilm Copies

0.25 x
$267
=
$67
$25
37%
113
Photographs

0.25 x
$267
=
$67
$25
37%
CUPA Fees
114
Hazardous Waste Generator Fees
a) Used Oil Only

2.00 x
$267
=
$534
$374
70%
b) Less than 100 Kg per year

2.00 x
$267
=
$534
$374
70%
c) 100Kg up to 5 tons per year

3.00 x
$267
=
$801
$578
72%
d) 5 tons up to 25 tons per year

5.00 x
$267
=
$1,335
$695
52%
e) 25 tons and greater per year

6.00 x
$267
=
$1,602
$827
52%
115
California Accidental Release Program (CALARP) Fees
a) CalARP Facility Operating Permit Program 1

10.00 x
$267
=
$2,670
$1,928
72%
b) CalARP Facility Operating Permit Program 2

12.00 x
$267
=
$3,204
$2,315
72%
c) CalARP Facility Operating Permit Program 3

12.00 x
$267
=
$3,204
$2,315
72%
d) RMP Review Fee (per hour)

1.00 x
$267
=
$267
$226
85%
116
Onsite treatment of Hazardous Waste Annual Fee - Highest Tier a) Permit by Rule

8.00 x
$267
=
$2,136
$1,387
65%
b) Conditionally Authorized

5.00 x
$267
=
$1,335
$991
74%
c) Conditionally Exempt

2.00 x
$267
=
$534
$386
72%
90 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Penalty Fees
109
False Alarm Responses: After third time in 180 day period per response 110
Re-Inspection Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections
111
Expired Construction Permit
a) Permit Reactivation Fee
b) Plan Review Reactivation Fee
Document Fees
112
Microfilm Copies
113
Photographs
CUPA Fees
114
Hazardous Waste Generator Fees
a) Used Oil Only
b) Less than 100 Kg per year
c) 100Kg up to 5 tons per year
d) 5 tons up to 25 tons per year
e) 25 tons and greater per year
115
California Accidental Release Program (CALARP) Fees
a) CalARP Facility Operating Permit Program 1
b) CalARP Facility Operating Permit Program 2
c) CalARP Facility Operating Permit Program 3
d) RMP Review Fee (per hour)
116
Onsite treatment of Hazardous Waste Annual Fee - Highest Tier a) Permit by Rule
b) Conditionally Authorized
c) Conditionally Exempt
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change %
$355
82%
$38
12%
$388
97%
$6
2%
$229
86%
$19
9%
$229
86%
$19
9%
$25
37%
$0
0%
$25
37%
$0
0%
$414
78%
$40
11%
$414
78%
$40
11%
$634
79%
$56
10%
$855
64%
$160
23%
$1,021
64%
$194
23%
$2,114
79%
$186
10%
$2,537
79%
$222
10%
$2,537
79%
$222
10%
$236
88%
$10
5%
$1,574
74%
$187
14%
$1,077
81%
$86
9%
$423
79%
$37
10%
91 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Service Time
Hourly
Rate
Cost of Service
Current
Fee
Current Cost
Recovery
117
State of California Annual Surcharges
a) CUPA Oversight Fee
As Determined by
State Regulation
b) Underground Tank Fee
As Determined by
State Regulation
c) California Accidental Release Prevention Program
As Determined by
State Regulation
d) Aboveground Petroleum Storage Act
As Determined by
State Regulation
118
Aboveground Petroleum Storage Tank Program
a) <1,320 gallon capacity

2.50 x
$267
=
$668
$469
70%
b) 1,320-10,000 gallon capacity

4.00 x
$267
=
$1,068
$564
53%
c) More than 10,000 gallon capacity

5.00 x
$267
=
$1,335
$792
59%
d) Tank in Underground Area (TIUGA)

2.00 x
$267
=
$534
$434
81%
119
Underground Hazardous Materials Tank
a) First Tank

7.25 x
$267
=
$1,936
$1,297
67%
b) Each additional tank

2.00 x
$267
=
$534
$454
85%
120
Hazardous Materials Business Plan
a) 1-3 chemicals

3.00 x
$267
=
$801
$385
48%
b) 4-6 chemicals

4.00 x
$267
=
$1,068
$628
59%
c) 7-9 chemicals

6.00 x
$267
=
$1,602
$943
59%
d) 10-15 chemicals

8.00 x
$267
=
$2,136
$1,285
60%
e) 16-21 chemicals

10.00 x
$267
=
$2,670
$1,660
62%
f) Each additional chemical >21 chemicals

0.25 x
$267
=
$67
$55
82%
92 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
117
State of California Annual Surcharges
a) CUPA Oversight Fee
b) Underground Tank Fee
c) California Accidental Release Prevention Program
d) Aboveground Petroleum Storage Act
118
Aboveground Petroleum Storage Tank Program
a) <1,320 gallon capacity
b) 1,320-10,000 gallon capacity
c) More than 10,000 gallon capacity
d) Tank in Underground Area (TIUGA)
119
Underground Hazardous Materials Tank
a) First Tank
b) Each additional tank
120
Hazardous Materials Business Plan
a) 1-3 chemicals
b) 4-6 chemicals
c) 7-9 chemicals
d) 10-15 chemicals
e) 16-21 chemicals
f) Each additional chemical >21 chemicals
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change %
As Determined by
State Regulation
As Determined by
State Regulation
As Determined by
State Regulation
As Determined by
State Regulation
$519
78%
$50
11%
$690
65%
$126
22%
$928
69%
$136
17%
$459
86%
$25
6%
$1,457
75%
$160
12%
$475
89%
$21
5%
$489
61%
$104
27%
$738
69%
$110
18%
$1,108
69%
$165
17%
$1,498
70%
$213
17%
$1,913
72%
$253
15%
$58
87%
$3
5%
93 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire - Protection - Emergency Response Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

3.00 2,912

2,912

8,736

20%
80%
100%
1,747

6,989

8,736

$95
$829,571
Fire Captain

34.00 2,912

2,912

99,008

20%
80%
100%
19,802

79,206

99,008

$68
$6,712,742
Driver Engineer

40.00 2,912

2,912

116,480

20%
80%
100%
23,296

93,184

116,480

$61
$7,157,696
Firefighter I/II

42.00 2,912

2,912

122,304

20%
80%
100%
24,461

97,843

122,304

$56
$6,804,995
Total
119.00

346,528

69,306

277,222

346,528

$21,505,004
Deputy Fire Chief

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$154
$319,467
Total
120.00

348,392

69,678

278,714

348,392

$21,824,471
Total
20%
80%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 56 hour week * 52 weeks per year for 24 hour employees. [c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 94 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Field Operations
FY 22/23 Forecast Expenses [a]
Program
7822
Fund #
Fund Desc
Account Desc
Protection -
Emerg Resp
Adjustment
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$24,716,746
$0
$24,716,746
001
General Fund
87011 - Salary Attrition and VTO
($59,304)
$0
($59,304)
001
General Fund
87030 - S & W - O.T. Vacation Relief
$3,616,978
$0
$3,616,978
001
General Fund
87040 - Salary And Wages - Holiday Pay
$1,111,089
$0
$1,111,089
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
$0
$0
$0
001
General Fund
1 Salary Accounts
$29,385,509
$0
$29,385,509
001
General Fund
87211 - PERS - Safety
$14,508,453
$0
$14,508,453
001
General Fund
87212 - PERS - Misc
$0
$0
$0
001
General Fund
87221 - Medicare
$366,295
$0
$366,295
001
General Fund
87224 - Medicare OT
$15,336
$0
$15,336
001
General Fund
87230 - Health Allocation
$1,285,081
$0
$1,285,081
001
General Fund
87241 - Dental - City Paid
$275
$0
$275
001
General Fund
87250 - Basic Life Insurance
$3,168
$0
$3,168
001
General Fund
87270 - Uniform Allowance
$24,240
$0
$24,240
001
General Fund
87271 - VEBA
$360,000
$0
$360,000
001
General Fund
87272 - EAP
$5,879
$0
$5,879
001
General Fund
87273 - Professional Development
$2,000
$0
$2,000
001
General Fund
87275 - Mobile Phone Allowance
$1,920
$0
$1,920
001
General Fund
87276 - BCN
$51,840
$0
$51,840
001
General Fund
87280 - City Paid Deferred Comp Exp
$0
$0
$0
001
General Fund
87390 - OPEB
$425,160
$0
$425,160
001
General Fund
2 Benefit Accounts
$17,049,647
$0
$17,049,647
001
General Fund
87500 - Operating Supplies
$206,811
$0
$206,811
001
General Fund
87600 - Maintenance
$158,191
$0
$158,191
001
General Fund
87825 - Conference, Travel and Training
$2,123
$0
$2,123
001
General Fund
87870 - Contractual Serv Not Class
$180,682
$0
$180,682
001
General Fund
87900 - Rent Expense
$2,971
$0
$2,971
001
General Fund
3 Mat/Serv/Sup
$550,778
$0
$550,778
001
General Fund
87640 - Vehicle Equipment Maintenance
$544,830
$0
$544,830
001
General Fund
87650 - Technical Services Maintenance
$154,915
$0
$154,915
001
General Fund
87660 - Workers Comp Insurance
$960,719
$0
$960,719
001
General Fund
87680 - Unemployment Insurance
$21,722
$0
$21,722
001
General Fund
87740 - Vehicle Equipment Amortization
$715,033
$0
$715,033
001
General Fund
87750 - Communi Equipment Amortization
$143,013
$0
$143,013
001
General Fund
87840 - Insurance And Surety Bonds
$809,861
$0
$809,861
001
General Fund
5 Interfund Services
$3,350,093
$0
$3,350,093
Subtotal
$50,336,027
$0
$50,336,027
95 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Field Operations
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Protection -
Emerg Resp Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $3,123,506 $0 $3,123,506 [b] Adjustment for FY 2022/23 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $3,185,976 $0 $3,185,976 Department Administration Costs Assigned to Protection - Emergency Response Description Total Notes
Department Administration $4,518,448 [d]
Subtotal $4,518,448
Total Divisional Costs
Description Total Notes
Total $58,040,451
Calculation of Fully-Burdened Hourly Rate
Description Total
Divisional Expenses $58,040,451
Direct Hours 346,528
Total $167
Full Cost Factors for Hourly Rate Buildup
Description Total Share Hourly Rate
Personnel $46,435,156 80% $134
Equipment $0 0% $0
Materials / Supplies $3,900,871 7% $11
Other Costs $0 0% $0
Overhead $7,704,424 13% $22
Total $58,040,451 100% $167
96 r:::::-:::-:::-
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Field Operations
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $24,716,746
Benefit Accounts $17,049,647
Total 0.69
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours Direct Hours %
Direct Hours
Per FTE Notes
Hours 2,912 0 2,912 80% 2,330
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.25 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Battalion Chief (24 Hours) $95 $66 $160 1.25 $201 $11 $22 $234 Fire Captain $68 $47 $115 1.25 $143 $11 $22 $177
Driver Engineer $61 $42 $104 1.25 $130 $11 $22 $163
Firefighter I/II $56 $38 $94 1.25 $118 $11 $22 $151
Deputy Fire Chief $154 $106 $260 1.25 $324 $11 $22 $358 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate
ICR
Multiplier Notes
Total 119.00 2,912 346,528 $21,505,004 $62 $167 2.70 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet. [e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 97 ----------------
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire - Training
Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

2.00 2,080

216

1,864

3,728

0%
100%
100%
-

3,728

$140
$580,694
Driver Engineer - Training

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$93
$194,022
Office Specialist II

1.00 2,080

216

1,864

0%
100%
100%
-

1,864

$41
$85,530
Total

4.00 7,456

7,456

$860,246
Total
0%
100%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 98 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Training
FY 22/23 Forecast Expenses [a]
Program
7841
Fund #
Fund Desc
Account Desc
Training
Adjustment
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$879,659
$0
$879,659
001
General Fund
87011 - Salary Attrition and VTO
($3,578)
$0
($3,578)
001
General Fund
87030 - S & W - O.T. Vacation Relief
$36,422
$0
$36,422
001
General Fund
87040 - Salary And Wages - Holiday Pay
$36,308
$0
$36,308
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
$0
$0
$0
001
General Fund
1 Salary Accounts
$948,811
$0
$948,811
001
General Fund
87211 - PERS - Safety
$431,582
$0
$431,582
001
General Fund
87212 - PERS - Misc
$29,964
$0
$29,964
001
General Fund
87221 - Medicare
$12,537
$0
$12,537
001
General Fund
87222 - Social Security
$5,312
$0
$5,312
001
General Fund
87224 - Medicare OT
$466
$0
$466
001
General Fund
87230 - Health Allocation
$45,458
$0
$45,458
001
General Fund
87241 - Dental - City Paid
$274
$0
$274
001
General Fund
87242 - Long Term Disability-City Paid
$478
$0
$478
001
General Fund
87243 - Vision- City Paid
$119
$0
$119
001
General Fund
87250 - Basic Life Insurance
$252
$0
$252
001
General Fund
87270 - Uniform Allowance
$720
$0
$720
001
General Fund
87271 - VEBA
$9,600
$0
$9,600
001
General Fund
87272 - EAP
$195
$0
$195
001
General Fund
87273 - Professional Development
$1,000
$0
$1,000
001
General Fund
87275 - Mobile Phone Allowance
$960
$0
$960
001
General Fund
87276 - BCN
$1,296
$0
$1,296
001
General Fund
87280 - City Paid Deferred Comp Exp
$0
$0
$0
001
General Fund
87390 - OPEB
$14,172
$0
$14,172
001
General Fund
2 Benefit Accounts
$554,385
$0
$554,385
001
General Fund
87500 - Operating Supplies
$63,250
($63,250)
$0
001
General Fund
87800 - Miscellaneous Serv & Supplies
($26,000)
$26,000
$0
001
General Fund
87825 - Conference, Travel and Training
$109,460
($109,460)
$0
001
General Fund
87870 - Contractual Serv Not Class
$10,824
($10,824)
$0
001
General Fund
87900 - Rent Expense
$3,396
($3,396)
$0
001
General Fund
3 Mat/Serv/Sup
$160,930
($160,930)
$0
001
General Fund
87640 - Vehicle Equipment Maintenance
$89,474
($89,474)
$0
001
General Fund
87650 - Technical Services Maintenance
$6,004
$0
$6,004
001
General Fund
87660 - Workers Comp Insurance
$35,274
$0
$35,274
001
General Fund
87680 - Unemployment Insurance
$798
$0
$798
001
General Fund
87740 - Vehicle Equipment Amortization
$4,907
$0
$4,907
001
General Fund
87840 - Insurance And Surety Bonds
$29,736
$0
$29,736
001
General Fund
5 Interfund Services
$166,193
($89,474)
$76,719
Subtotal
$1,830,319
($250,404)
$1,579,915
99 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Training
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Protection -
Emerg Resp Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $84,374 $0 $84,374 [b] Adjustment for FY 2022/23 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $86,061 $0 $86,061 Department Administration Costs Assigned to Protection - Emergency Response Description Total Notes
Department Administration $150,615 [d]
Subtotal $150,615
Total Divisional Costs
Description Total Notes
Total $1,816,591
Calculation of Fully-Burdened Hourly Rate
Description Total
Divisional Expenses $1,816,591
Direct Hours 7,456
Total $244
Full Cost Factors for Hourly Rate Buildup
Description Total Share Hourly Rate
Personnel $1,503,196 83% $202
Equipment $0 0% $0
Materials / Supplies $76,719 4% $10
Other Costs $0 0% $0
Overhead $236,676 13% $32
Total $1,816,591 100% $244
100
r:::::-:::-:::-
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Training
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $879,659
Benefit Accounts $554,385
Total 0.63
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours Direct Hours %
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 100% 1,864
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.12 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Battalion Chief $140 $88 $228 1.12 $254 $10 $32 $296
Fire Captain - Training $105 $66 $172 1.12 $192 $10 $32 $234 Driver Engineer - Training $93 $59 $152 1.12 $170 $10 $32 $212 Office Specialist II $41 $26 $67 1.12 $75 $10 $32 $117
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate
ICR
Multiplier Notes
Total 4.00 2,080 8,320 $860,246 $103 $244 2.36 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet. [e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 101
----------------
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Fire Training & Resource Fees Cost of Service
Fee Description
B'tln
Chief -
Train'g
Fire
Prev'ntn
Fire Captain
- Training
Office
Spec'lst
B'tln
Chief
Fire Captain
24 Hrs
Driver /
Engin'r
Fire
Fighter
Total
Training Fees
1 CPR - Adult Heart Saver (4 hours)

3.75 1.25

2.50 7.50
2 CPR - Adult/Pediatric Heart Saver (6 hours)

5.25 1.75

3.50 10.50
3 First Aid (4 hours)

3.75 1.25

2.50 7.50
4 PALS/ACLS Recognition (2 days)

2.67 5.33

16.00 5
PALS/ACLS Re-Recognition (1 day)

1.33 2.67

8.00 6
Fire Extinguisher Training (2 hours)

0.50 0.75

0.25 0.50

2.00 7
Fire Safety and Evacuation Training Lecture (2 hours)

0.25 0.50

0.50 0.25

0.50 2.00

RENTAL FEES
Facility Rental Fees
8 Headquarters' Conference Room Rental

0.25 1.00

1.25 9
Training Center: Classroom (Limit 80 persons)

0.25 1.00

1.25 10
Training Center: Classroom (Limit 30 persons)

0.25 1.00

1.25 11
Training Center: Classroom (Limit 20 persons)

0.25 1.00

1.25 12
Training Center: Drill Grounds/Tower

0.25 1.00

1.25 Resource Fees
13 Stand-by (One Engine for Permitted Activity)

0.75 0.75

1.50 3.00
14 Fire Watch (Per Person Per Hour)

1.00 1.00
15 Water Clean-up - Industrial and Commercial (1 Engine)

1.00 1.00

1.00 3.00
16 Water Clean-up - Industrial and Commercial (1 Truck)

1.00 1.00

2.00 4.00
17 Water Clean-up - Industrial and Commercial (1 Haz-Mat)

1.00 1.00
18 Water Clean-up - Industrial and Commercial (1 Battalion Chief)

1.00 1.00
19 DUI Fire Response

1.00 1.00

1.00 3.00
20 False Alarm Response

0.33 0.33

0.33 1.00
[a] Add to False Alarm fee in penalty schedule.
102
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Fire Training & Resource Fees Fee Description
Training Fees
1 CPR - Adult Heart Saver (4 hours)
2 CPR - Adult/Pediatric Heart Saver (6 hours)
3 First Aid (4 hours)
4 PALS/ACLS Recognition (2 days)
5 PALS/ACLS Re-Recognition (1 day)
6 Fire Extinguisher Training (2 hours)
7 Fire Safety and Evacuation Training Lecture (2 hours)

RENTAL FEES
Facility Rental Fees
8 Headquarters' Conference Room Rental
9 Training Center: Classroom (Limit 80 persons)
10 Training Center: Classroom (Limit 30 persons)
11 Training Center: Classroom (Limit 20 persons)
12 Training Center: Drill Grounds/Tower
Resource Fees
13 Stand-by (One Engine for Permitted Activity)
14 Fire Watch (Per Person Per Hour)
15 Water Clean-up - Industrial and Commercial (1 Engine) 16 Water Clean-up - Industrial and Commercial (1 Truck) 17 Water Clean-up - Industrial and Commercial (1 Haz-Mat) 18 Water Clean-up - Industrial and Commercial (1 Battalion Chief) 19 DUI Fire Response
20 False Alarm Response
[a] Add to False Alarm fee in penalty schedule.

Cost of Service
$296
$267
$234
$117
$234
$177
$163
$151
Cost Recovery Information
B'tln
Chief -
Train'g
Fire
Prev'ntn
Fire Captain
- Training
Office
Spec'lst
B'tln
Chief
Fire Captain
24 Hrs
Driver /
Engin'r
Fire
Fighter
Estimated
Cost of
Service
$664
$204
$378
$1,245
$929
$285
$529
$1,743
$664
$204
$378
$1,245
$624
$944
$435
$805
$2,808
$312
$472
$217
$403
$1,404
$134
$133
$41
$76
$383
$74
$134
$89
$41
$76
$412
$74
$117
$191
$74
$117
$191
$74
$117
$191
$74
$117
$191
$74
$117
$191
$133
$122
$227
$482
$267
$267
$177
$163
$151
$491
$177
$163
$302
$642
$163
$163
$234
$234
$177
$163
$151
$491
$59
$54
$50
$164
103
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Fire Training & Resource Fees Fee Description
Training Fees
1 CPR - Adult Heart Saver (4 hours)
2 CPR - Adult/Pediatric Heart Saver (6 hours)
3 First Aid (4 hours)
4 PALS/ACLS Recognition (2 days)
5 PALS/ACLS Re-Recognition (1 day)
6 Fire Extinguisher Training (2 hours)
7 Fire Safety and Evacuation Training Lecture (2 hours)

Cost Recovery Information
Current Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Change
$
Change
%
Unit
Notes
$1,137
91%
$1,245
100%
$108
9%
per 6 persons
$1,572
90%
$1,743
100%
$171
11%
per 6 persons
$1,137
91%
$1,245
100%
$108
9%
per 6 persons
$2,672
95%
$2,808
100%
$136
5%
per 6 persons
$1,426
102%
$1,404
100%
($22)
-2%
per 6 persons
$365
95%
$383
100%
$18
5%
limit 12 persons
$390
95%
$412
100%
$22
6%
limit 20 persons
$180
94%
$191
100%
$11
6%
per hour
$180
94%
$191
100%
$11
6%
per hour
$180
94%
$191
100%
$11
6%
per hour
$180
94%
$191
100%
$11
6%
per hour
$186
97%
$191
100%
$5
3%
per hour
$466
97%
$482
100%
$16
3%
per hour
$232
87%
$267
100%
$35
15%
per hour
$485
99%
$491
100%
$6
1%
per hour
$624
97%
$642
100%
$18
3%
per hour
$174
107%
$163
100%
($11)
-6%
per hour
$197
84%
$234
100%
$37
19%
per hour
$485
99%
$491
100%
$6
1%
per hour
each
[a]
104
Police Department Fees
105
City .of
Santa Clara
The Cente r of What 's Poss ib le
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Police Investigations and Records Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

4.00 2,080

216

1,864

7,456

20%
80%
100%
1,491

5,965

7,456

$54
$446,950
Crime Analyst

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$58
$120,370
Forensic Coordinator

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$61
$126,464
Office Specialist II

1.00 2,080

216

1,864

100%
0%
100%
1,864

1,864

$41
$85,530
Office Specialist III

1.00 2,080

216

1,864

100%
0%
100%
1,864

1,864

$45
$94,099
Police Lieutenant

2.00 2,080

216

1,864

3,728

60%
40%
100%
2,237

1,491

3,728

$117
$488,093
Police Officer

16.00 2,080

216

1,864

29,824

20%
80%
100%
5,965

23,859

29,824

$88
$2,913,664
Police Records Manager

1.00 2,080

216

1,864

60%
40%
100%
1,118

746

1,864

$69
$143,582
Police Records Specialist II

13.00 2,080

216

1,864

24,232

20%
80%
100%
4,846

19,386

24,232

$54
$1,466,650
Police Records Supervisor

4.00 2,080

216

1,864

7,456

20%
80%
100%
1,491

5,965

7,456

$60
$498,118
Police Sergeant

6.00 2,080

216

1,864

11,184

20%
80%
100%
2,237

8,947

11,184

$101
$1,264,848
Total

50.00 93,200

23,859

69,341

93,200

$7,648,368
Total
26%
74%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 106
City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Police - Department Administration
FY 22/23 Forecast Expenses [a]
Program
7742
Fund #
Fund Desc
Account Desc
PD - Admin
Adjustment
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$1,420,821
$0
$1,420,821
001
General Fund
87011 - Salary Attrition and VTO
($64,147)
$0
($64,147)
001
General Fund
87030 - S & W - O.T. Vacation Relief
$11,891
$0
$11,891
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
$0
$0
$0
001
General Fund
1 Salary Accounts
$1,368,565
$0
$1,368,565
001
General Fund
87211 - PERS - Safety
$561,608
$0
$561,608
001
General Fund
87212 - PERS - Misc
$175,103
$0
$175,103
001
General Fund
87221 - Medicare
$21,768
$0
$21,768
001
General Fund
87222 - Social Security
$27,438
$0
$27,438
001
General Fund
87224 - Medicare OT
$173
$0
$173
001
General Fund
87230 - Health Allocation
$69,562
$0
$69,562
001
General Fund
87241 - Dental - City Paid
$1,645
$0
$1,645
001
General Fund
87242 - Long Term Disability-City Paid
$1,936
$0
$1,936
001
General Fund
87243 - Vision- City Paid
$713
$0
$713
001
General Fund
87250 - Basic Life Insurance
$372
$0
$372
001
General Fund
87270 - Uniform Allowance
$1,800
$0
$1,800
001
General Fund
87271 - VEBA
$4,800
$0
$4,800
001
General Fund
87272 - EAP
$342
$0
$342
001
General Fund
87274 - Auto Allowance
$2,400
$0
$2,400
001
General Fund
87275 - Mobile Phone Allowance
$1,920
$0
$1,920
001
General Fund
87280 - City Paid Deferred Comp Exp
$3,600
$0
$3,600
001
General Fund
87390 - OPEB
$24,801
$0
$24,801
001
General Fund
87391 - POST
$33,271
$0
$33,271
001
General Fund
2 Benefit Accounts
$933,252
$0
$933,252
001
General Fund
87500 - Operating Supplies
$16,752
$0
$16,752
001
General Fund
87810 - Utilities Expenses
$305,253
$0
$305,253
001
General Fund
87870 - Contractual Serv Not Class
$474
$0
$474
001
General Fund
87940 - Mandated Program Costs
$0
$0
$0
001
General Fund
3 Mat/Serv/Sup
$322,479
$0
$322,479
001
General Fund
87640 - Vehicle Equipment Maintenance
$114,417
$0
$114,417
001
General Fund
87650 - Technical Services Maintenance
$1,929,724
$0
$1,929,724
001
General Fund
87660 - Workers Comp Insurance
$82,272
$0
$82,272
001
General Fund
87680 - Unemployment Insurance
$1,282
$0
$1,282
001
General Fund
87740 - Vehicle Equipment Amortization
$58,145
$0
$58,145
001
General Fund
87840 - Insurance And Surety Bonds
$47,794
$0
$47,794
001
General Fund
5 Interfund Services
$2,233,634
$0
$2,233,634
Subtotal
$4,857,930
$0
$4,857,930
107
City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Police - Department Administration
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Police - Admin
Adjustment
Total
Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,448,861
$0
$2,448,861
[b]
Adjustment for FY 2022/23
2%
2%
2%
[c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,497,838
$0
$2,497,838
Total Costs for Allocation
Description
Total
Adjustment
Total
Notes
Department Administration
$7,355,768
$0
$7,355,768
[d]
Subtotal
$7,355,768
$0
$7,355,768
Allocation to Direct Service Divisions
Description
Subtotal
Adjustment
Total
Share
Notes
Administration

51.00 (51.00)

0.00 0%
Investigations

50.00 0.00

50.00 29%
Field Operations
113.00

0.00 113.00
66%
Special Operations

7.00 0.00

7.00 4%
Total
221.00
(51.00)
170.00
100%
Allocation to Direct Service Divisions
Description
Total
Notes
Administration
$0
Investigations
$2,163,461
Field Operations
$4,889,423
Special Operations
$302,885
Total
$7,355,768
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for support provided but not directly budgeted to direct service units. 108
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Police Investigations and Records FY 22/23 Forecast Expenses [a]
Program
7732
7733
7734
Fund #
Fund Desc
Account Desc
General
Investig'tn
Special Enf.

Team
Records
Subtotal
Adjustment
Total
Notes
001
General Fund
87010 - Salary And Wages - Regular
$4,352,078
$973,203
$2,524,902
$7,850,183
$0
$7,850,183
001
General Fund
87011 - Salary Attrition and VTO
($161,986)
($40,200)
($103,669)
($305,855)
$0
($305,855)
001
General Fund
87017 - Premium Pay
$9,386
$44
$25,155
$34,585
$0
$34,585
001
General Fund
87020 - Salary And Wages - As Needed
$34,670
$0
$0
$34,670
$0
$34,670
001
General Fund
87030 - S & W - O.T. Vacation Relief
$237,812
$142,687
$89,500
$469,999
$0
$469,999
001
General Fund
87040 - Salary And Wages - Holiday Pay
$189,446
$47,849
$9,585
$246,880
$0
$246,880
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
$0
$0
$0
$0
$0
$0
001
General Fund
1 Salary Accounts
$4,661,406
$1,123,583
$2,545,473
$8,330,462
$0
$8,330,462
001
General Fund
87211 - PERS - Safety
$2,451,696
$584,933
$14,271
$3,050,900
$0
$3,050,900
001
General Fund
87212 - PERS - Misc
$188,073
$15
$946,747
$1,134,835
$0
$1,134,835
001
General Fund
87221 - Medicare
$69,394
$15,711
$38,545
$123,650
$0
$123,650
001
General Fund
87222 - Social Security
$33,475
$0
$162,173
$195,648
$0
$195,648
001
General Fund
87224 - Medicare OT
$3,449
$2,069
$1,293
$6,811
$0
$6,811
001
General Fund
87230 - Health Allocation
$299,959
$56,816
$356,839
$713,614
$0
$713,614
001
General Fund
87241 - Dental - City Paid
$6,579
$1,371
$5,754
$13,704
$0
$13,704
001
General Fund
87242 - Long Term Disability-City Paid
$2,649
$11,741
$14,390
$0
$14,390
001
General Fund
87243 - Vision- City Paid
$2,853
$594
$2,499
$5,946
$0
$5,946
001
General Fund
87250 - Basic Life Insurance
$948
$180
$2,520
$3,648
$0
$3,648
001
General Fund
87270 - Uniform Allowance
$12,000
$3,000
$12,000
$27,000
$0
$27,000
001
General Fund
87271 - VEBA
$26,400
$6,000
$24,600
$57,000
$0
$57,000
001
General Fund
87272 - EAP
$244
$0
$1,029
$1,273
$0
$1,273
001
General Fund
87274 - Auto Allowance
$0
$0
$2,400
$2,400
$0
$2,400
001
General Fund
87280 - City Paid Deferred Comp Exp
$35,400
$9,000
$24,000
$68,400
$0
$68,400
001
General Fund
87390 - OPEB
$85,032
$17,715
$74,403
$177,150
$0
$177,150
001
General Fund
87391 - POST
$153,304
$32,261
$0
$185,565
$0
$185,565
001
General Fund
2 Benefit Accounts
$3,371,455
$729,665
$1,680,814
$5,781,934
$0
$5,781,934
001
General Fund
87500 - Operating Supplies
$27,983
$3,795
$9,486
$41,264
$0
$41,264
001
General Fund
87870 - Contractual Serv Not Class
$236,017
$0
$253,114
$489,131
($489,131)
$0
001
General Fund
87940 - Mandated Program Costs
$339,587
$0
$0
$339,587
($339,587)
$0
001
General Fund
3 Mat/Serv/Sup
$603,587
$3,795
$262,600
$869,982
($828,718)
$41,264
001
General Fund
87640 - Vehicle Equipment Maintenance
$205,294
$0
$0
$205,294
$0
$205,294
001
General Fund
87650 - Technical Services Maintenance
$26,420
$6,004
$21,616
$54,040
$0
$54,040
001
General Fund
87660 - Workers Comp Insurance
$247,512
$55,751
$142,702
$445,965
$0
$445,965
001
General Fund
87680 - Unemployment Insurance
$3,857
$869
$2,224
$6,950
$0
$6,950
001
General Fund
87740 - Vehicle Equipment Amortization
$95,316
$0
$0
$95,316
$0
$95,316
001
General Fund
87840 - Insurance And Surety Bonds
$143,785
$32,387
$82,898
$259,070
$0
$259,070
001
General Fund
5 Interfund Services
$722,184
$95,011
$249,440
$1,066,635
$0
$1,066,635
Subtotal
$9,358,632
$1,952,054
$4,738,327
$16,049,013
($828,718)
$15,220,295
109
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Police Investigations and Records Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
General
Investig'tn
Special Enf.

Team Records Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $415,060 $89,870 $296,020 $504,930 $0 $504,930 [b] Adjustment for FY 2022/23 2% 2% 2% 2% 2% 2% [b]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $423,361 $91,668 $301,940 $515,029 $0 $515,029 Total Divisional Costs
Description
General
Investig'tn
Special Enf.

Team Records Subtotal Adjustment Total Notes
Total $9,781,993 $2,043,722 $5,040,267 $16,564,042 ($828,718) $15,735,324 Department Administration Costs Assigned to Investigations and Records Description Total Notes
Department Administration $2,163,461 [c]
Subtotal $2,163,461
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $17,898,785
Direct Hours 69,341 [d]
Total $258
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $14,112,396 79% $204
Equipment $0 0% $0
Materials / Supplies $1,107,899 6% $16
Other Costs $0 0% $0
Overhead $2,678,490 15% $39
Total $17,898,785 100% $258
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $8,330,462
Benefit Accounts $5,781,934
Total 0.69
110
--------------
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Police Investigations and Records Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours Direct Hours %
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 74% 1,387
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.50 Position
Top Step Hrly
[e] Benefits
Subtotal
Labor Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Community Service Officer II $54 $37 $91 1.50 $136 $16 $39 $191 Crime Analyst $58 $40 $98 1.50 $147 $16 $39 $202
Forensic Coordinator $61 $42 $103 1.50 $154 $16 $39 $209 Office Specialist II $41 $29 $70 1.50 $104 $16 $39 $159 Office Specialist III $45 $31 $77 1.50 $115 $16 $39 $170 Police Lieutenant $117 $81 $199 1.50 $298 $16 $39 $353
Police Officer $88 $61 $148 1.50 $222 $16 $39 $277
Police Records Manager $69 $48 $117 1.50 $175 $16 $39 $230 Police Records Specialist II $54 $38 $92 1.50 $138 $16 $39 $192 Police Records Supervisor $60 $42 $101 1.50 $152 $16 $39 $207 Police Sergeant $101 $70 $172 1.50 $258 $16 $39 $312
Public Safety Dispatcher $68 $47 $115 1.50 $172 $16 $39 $226 Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE
Hours Per
FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-Burdened
Hourly Rate
ICR
Multiplier Notes
Total 50.00 2,080 104,000 $7,648,368 $74 $258 3.51 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [c] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet. [d] See worksheet labeled: Allocation of Annual Labor Effort - Police Investigations and Records. [e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 111
----------------
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Cost of Service
$191
$277
$192
$312
$226
Cost Recovery Information
Fee Description
Comm Svc
Officer II
Police
Officer
PD
Records
Spec II
Police
Sergeant
Sr Public
Safety
Dispatcher
Total
Comm Svc
Officer II
Police
Officer
PD
Records
Spec II
Police
Sergeant
Sr Public
Safety
Dispatcher
Cost of
Service

POLICE FEES
1 Dispatch service required for special events

1.00 1.00
$0
$0
$0
$0
$226
$226
2 Off-duty employment
3 Second Response Ordinance
4 Tow Driver Application

0.75 0.75
$143
$0
$0
$0
$0
$143
5 ID Card Renewal (for multiple applicants)

0.50 0.50
$96
$0
$0
$0
$0
$96
6 Taxicab / Pedicab Company Application

35.50 35.50
$6,781
$0
$0
$0
$0
$6,781
7 Taxicab / Pedicab Company Renewal - Per Year

3.75 3.75
$716
$0
$0
$0
$0
$716
8 Taxicab / Pedicab Driver Application

0.75 0.75
$143
$0
$0
$0
$0
$143
9 Taxicab / Pedicab Driver Renewal, Retest or Reinspection

0.75 0.75
$143
$0
$0
$0
$0
$143
10 Taxicab / Pedicab Safety Inspection Fee

1.00 1.00
$191
$0
$0
$0
$0
$191
11 Fingerprinting LiveScan (Sent to Department of Justice)

0.33 0.33
$64
$0
$0
$0
$0
$64
12 Fingerprinting Hard Card (Person Takes Card With Them)

0.33 0.33
$64
$0
$0
$0
$0
$64
13 Police Reports
14 Crime Analysis Reports
15 CAD report for legal purposes
16 Color Photographs
4" x 6"
5" x 7"
8' x 10"
11" x 14"
16" x 20"
20" x 30"
17 Photo CD's
18 CD for legal purposes
19 USB Drive for Police Reports
20 Clearance Letter

0.25 0.25
$0
$0
$48
$0
$0
$48
112
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Fee Description

POLICE FEES
1 Dispatch service required for special events
2 Off-duty employment
3 Second Response Ordinance
4 Tow Driver Application
5 ID Card Renewal (for multiple applicants)
6 Taxicab / Pedicab Company Application
7 Taxicab / Pedicab Company Renewal - Per Year
8 Taxicab / Pedicab Driver Application
9 Taxicab / Pedicab Driver Renewal, Retest or Reinspection 10 Taxicab / Pedicab Safety Inspection Fee
11 Fingerprinting LiveScan (Sent to Department of Justice) 12 Fingerprinting Hard Card (Person Takes Card With Them) 13 Police Reports
14 Crime Analysis Reports
15 CAD report for legal purposes
16 Color Photographs
4" x 6"
5" x 7"
8' x 10"
11" x 14"
16" x 20"
20" x 30"
17 Photo CD's
18 CD for legal purposes
19 USB Drive for Police Reports
20 Clearance Letter
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$223
99%
$226
100%
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
$233
163%
$143
100%
$100
105%
$96
100%
$7,126
105%
$6,781
100%
$712
99%
$716
100%
$250
175%
$143
100%
$100
70%
$143
100%
$100
52%
$191
100%
$52
82%
$64
100%
per roll
$69
108%
$64
100%
per card
$0.20
$0.20
per page
$0.20
$0.20
per page
$0.20
$0.20
per page
Actual Cost
Actual Cost
cost of duplication
Actual Cost
Actual Cost
cost of duplication
Actual Cost
Actual Cost
cost of duplication
Actual Cost
Actual Cost
cost of duplication
Actual Cost
Actual Cost
cost of duplication
Actual Cost
Actual Cost
cost of duplication
$3
$3
per CD
$3
$3
per CD
$8
$8
per Device
$35
73%
$48
100%
113
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Cost of Service
$191
$277
$192
$312
$226
Cost Recovery Information
Fee Description
Comm Svc
Officer II
Police
Officer
PD
Records
Spec II
Police
Sergeant
Sr Public
Safety
Dispatcher
Total
Comm Svc
Officer II
Police
Officer
PD
Records
Spec II
Police
Sergeant
Sr Public
Safety
Dispatcher
Cost of
Service
21 Citation Sign Off Non-Santa Clara Citations Only

0.17 0.17
$32
$0
$0
$0
$0
$32
22 Alarm Permit Application

0.50 0.50
$96
$0
$0
$0
$0
$96
Non-registration
Annual Renewal

0.25 0.25
$48
$0
$0
$0
$0
$48
Late
Reinstatement
23 False Alarm Calls
Second false alarm

0.50 0.17

0.67 $0
$139
$0
$0
$38
$176
Third false alarm

0.50 0.17

0.67 $0
$139
$0
$0
$38
$176
Fourth false alarm ($25 penalty)

0.50 0.17

0.67 $0
$139
$0
$0
$38
$176
Fifth & subsequent false alarms ($50 penalty)

0.50 0.17

0.67 $0
$139
$0
$0
$38
$176
24 False Alarm Calls Dispatch for a Holdup Alarm
(In Addition to False Alarm Fees)

0.50 0.50
$0
$139
$0
$0
$0
$139
25 Residential Parking Permit

0.17 0.17
$32
$0
$0
$0
$0
$32
26 Release of Stored Vehicles

0.17 0.33

0.50 $32
$0
$64
$0
$0
$96
27 Driving Under the Influence Emergency Response
$0
$0
$0
$0
$0
28 Repo Fee (Repossessed Vehicles)

0.17 0.08

0.25 $32
$0
$16
$0
$0
$48
29 Massage Establishment
Massage Establishment Application - Initial

5.75 1.00

6.75 $1,098
$277
$0
$0
$0
$1,375
Massage Establishment Application - Sole Proprietor (Initial)

4.50 0.50

5.00 $860
$139
$0
$0
$0
$998
Massage Establishment Renewal

4.75 1.00

5.75 $907
$277
$0
$0
$0
$1,184
Massage Establishment Renewal - Sole Proprietor

3.75 0.50

4.25 $716
$139
$0
$0
$0
$855
Massage Establishment Inspections-Follow-up

2.00 1.00

3.00 $382
$277
$0
$0
$0
$659
Massage Establishment Permit Amendments

0.50 0.50
$96
$0
$0
$0
$0
$96
30 Closing Out Sale

0.25 0.58

0.83 $48
$162
$0
$0
$0
$209
114
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Fee Description
21 Citation Sign Off Non-Santa Clara Citations Only
22 Alarm Permit Application
Non-registration
Annual Renewal
Late
Reinstatement
23 False Alarm Calls
Second false alarm
Third false alarm
Fourth false alarm ($25 penalty)
Fifth & subsequent false alarms ($50 penalty)
24 False Alarm Calls Dispatch for a Holdup Alarm
(In Addition to False Alarm Fees)
25 Residential Parking Permit
26 Release of Stored Vehicles
27 Driving Under the Influence Emergency Response
28 Repo Fee (Repossessed Vehicles)
29 Massage Establishment
Massage Establishment Application - Initial
Massage Establishment Application - Sole Proprietor (Initial) Massage Establishment Renewal
Massage Establishment Renewal - Sole Proprietor
Massage Establishment Inspections-Follow-up
Massage Establishment Permit Amendments
30 Closing Out Sale
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$33
104%
$32
100%
$37
39%
$37
39%
$50
$50
$15
31%
$15
31%
$25
$25
$15
$15
$50
28%
$50
28%
$111
63%
$111
63%
$136
77%
$136
77%
$161
91%
$161
91%
$121
87%
$121
87%
$33
104%
$32
100%
$86
90%
$96
100%
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
$15
$15
$691
50%
$760
55%
$140
14%
$154
15%
$555
47%
$611
52%
$98
11%
$108
13%
$193
$212
32%
[a]
$45
47%
$50
52%
$217
104%
$209
100%
115
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Cost of Service
$191
$277
$192
$312
$226
Cost Recovery Information
Fee Description
Comm Svc
Officer II
Police
Officer
PD
Records
Spec II
Police
Sergeant
Sr Public
Safety
Dispatcher
Total
Comm Svc
Officer II
Police
Officer
PD
Records
Spec II
Police
Sergeant
Sr Public
Safety
Dispatcher
Cost of
Service
31 Solicitor/Peddler
Solicitor/Peddler Application

1.75 1.75
$334
$0
$0
$0
$0
$334
Solicitor/Peddler/Employee Renewal

0.75 0.75
$143
$0
$0
$0
$0
$143
Solicitor/Peddler Application - Employee Only

0.75 0.75
$143
$0
$0
$0
$0
$143
32 Motor Funeral Escort Company
Motor Funeral Escort Company - Initial

1.75 1.75
$334
$0
$0
$0
$0
$334
Motor Funeral Escort Company - Renewal

0.75 0.75
$143
$0
$0
$0
$0
$143
Motor Funeral Escort Driver - Initial

0.75 0.75
$143
$0
$0
$0
$0
$143
Motor Funeral Escort Driver - Renewal

0.75 0.75
$143
$0
$0
$0
$0
$143
33 Private Security
Private Security Application - Initial

1.00 1.00
$191
$0
$0
$0
$0
$191
Private Security Application - Renewal

0.50 0.50
$96
$0
$0
$0
$0
$96
34 Pawn/Secondhand Dealer
Pawn/Secondhand Dealer - Registration

0.75 0.75
$143
$0
$0
$0
$0
$143
Pawn/Secondhand Dealer - Renewal

0.50 0.50
$96
$0
$0
$0
$0
$96
35 Bingo Organization

6.83 6.83
$1,305
$0
$0
$0
$0
$1,305
36 Public Entertainment Application
Public Entertainment Application

0.75 0.25

1.00 $143
$0
$0
$78
$0
$221
Public Entertainment Renewal

0.50 0.25

0.75 $96
$0
$0
$78
$0
$174
Public Entertainment Application - Rolling Fee (for additional employees)

0.33 0.33
$64
$0
$0
$0
$0
$64
37 Public Entertainment General Fines for Violation (Infraction):
1st Offense
$0
$0
$0
$0
$0
2nd Offense
$0
$0
$0
$0
$0
Subsequent Offenses
$0
$0
$0
$0
$0
[a] Remove from schedule. Captured in renewal fees. Not used. 116
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Fee Description
31 Solicitor/Peddler
Solicitor/Peddler Application
Solicitor/Peddler/Employee Renewal
Solicitor/Peddler Application - Employee Only
32 Motor Funeral Escort Company
Motor Funeral Escort Company - Initial
Motor Funeral Escort Company - Renewal
Motor Funeral Escort Driver - Initial
Motor Funeral Escort Driver - Renewal
33 Private Security
Private Security Application - Initial
Private Security Application - Renewal
34 Pawn/Secondhand Dealer
Pawn/Secondhand Dealer - Registration
Pawn/Secondhand Dealer - Renewal
35 Bingo Organization
36 Public Entertainment Application
Public Entertainment Application
Public Entertainment Renewal
Public Entertainment Application - Rolling Fee (for additional employees) 37 Public Entertainment General Fines for Violation (Infraction):
1st Offense
2nd Offense
Subsequent Offenses
[a] Remove from schedule. Captured in renewal fees. Not used.

Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$283
85%
$334
100%
$100
70%
$143
100%
$150
105%
$143
100%
$349
104%
$334
100%
$76
53%
$143
100%
$349
244%
$143
100%
$76
53%
$143
100%
$200
105%
$191
100%
$76
80%
$96
100%
$220
154%
$143
100%
$100
105%
$96
100%
$1,371
105%
$1,305
100%
$594
268%
$221
100%
$594
342%
$174
100%
$79
124%
$64
100%
[a]
$150
$150
$301
$300
$757
$750
117
Public Works Department Fees
118
City .of
Santa Clara
The Cente r of What 's Poss ib le
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Engineering
Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Less: Breaks,
Admin, Train
[d]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d]
Direct [d]
Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e]
Annual
Salary
Director of Public Works

0.75 2,080

216

374

1,490

1,118

100%
0%
100%
1,118

1,118

$151
$235,217
Assistant Director of Public Works/City Engineer

1.00 2,080

216

374

1,490

80%
20%
100%
1,192

298

1,490

$123
$256,589
Management Analyst

1.00 2,080

216

374

1,490

100%
0%
100%
1,490

1,490

$67
$139,402
Office Specialist II

0.50 2,080

216

374

1,490

745

100%
0%
100%
745

745

$41
$42,765
Office Specialist III

1.00 2,080

216

374

1,490

100%
0%
100%
1,490

1,490

$45
$94,099
Office Specialist IV

1.00 2,080

216

374

1,490

100%
0%
100%
1,490

1,490

$48
$98,842
Account Clerk II

1.00 2,080

216

374

1,490

100%
0%
100%
1,490

1,490

$46
$96,470
Chief of Party

1.00 2,080

216

374

1,490

0%
100%
100%
-

1,490

$61
$126,464
Principal Engineer

4.00 2,080

216

374

1,490

5,960

70%
30%
100%
4,172

1,788

5,960

$107
$892,486
Public Works Inspector

4.00 2,080

216

374

1,490

5,960

0%
100%
100%
-

5,960

$64
$533,206
Senior Engineer (Civil)

9.00 2,080

216

374

1,490

13,410

0%
100%
100%
-

13,410

$91
$1,695,283
Senior Engineering Aide

2.00 2,080

216

374

1,490

2,980

0%
100%
100%
-

2,980

$52
$218,150
Associate Engineer (Civil)

10.00 2,080

216

374

1,490

14,900

0%
100%
100%
-

14,900

$76
$1,590,368
Principal Planner

1.00 2,080

216

374

1,490

0%
100%
100%
-

1,490

$87
$179,941
Traffic Engineer

1.00 2,080

216

374

1,490

80%
20%
100%
1,192

298

1,490

$123
$256,589
Traffic Operations Engineer

1.00 2,080

216

374

1,490

0%
100%
100%
-

1,490

$84
$175,011
Total

39.25 58,483

14,379

44,104

58,483

$6,630,882
Total
25%
75%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 119
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
FY 22/23 Forecast Expenses [a]
Program
4411
4412
4413
4431
4432
4433
4434
4435
4441
4442
4443
Fund #
Fund Desc
Account Desc
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc
Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc
Design - CIP
001
General Fund
87010 - Salary And Wages - Regular
$273,887
$273,895
$39,225
$187,370
$453,696
$0
$230,463
$115,254
$4,347
$149,296
$0
001
General Fund
87011 - Salary Attrition and VTO
($12,901)
($14,767)
$0
($17,651)
($27,321)
$0
($11,075)
($4,304)
($17,532)
($8,166)
$0
001
General Fund
87020 - Salary And Wages - As Needed
$0
$0
$0
$24,205
$0
$0
$0
$0
$0
$0
$0
001
General Fund
87030 - S & W - O.T. Vacation Relief
$698
$0
$0
$0
$0
$0
$31,290
$0
$511
$0
$0
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
$0
$0
$0
($39,739)
$0
$0
$0
$0
$0
$0
$0
001
General Fund
1 Salary Accounts
$261,684
$259,128
$39,225
$154,185
$426,375
$0
$250,678
$110,950
($12,674)
$141,130
$0
001
General Fund
87212 - PERS - Misc
$89,765
$89,767
$13,717
$101,970
$158,652
$0
$80,593
$40,304
$41,804
$52,210
$0
001
General Fund
87221 - Medicare
$4,158
$4,158
$585
$2,944
$6,855
$0
$3,518
$1,756
$155
$2,235
$0
001
General Fund
87222 - Social Security
$12,074
$12,074
$2,503
$8,536
$20,914
$0
$11,100
$5,978
($859)
$6,832
$0
001
General Fund
87223 - Social Security - OT
$45
$0
$0
$3,750
$0
$0
$1,940
$0
$32
$0
$0
001
General Fund
87224 - Medicare OT
$10
$0
$0
$4,179
$0
$0
$454
$0
$7
$0
$0
001
General Fund
87230 - Health Allocation
$21,525
$21,525
$4,532
$10,806
$30,037
$0
$15,288
$8,356
($2,303)
$9,884
$0
001
General Fund
87241 - Dental - City Paid
$477
$478
$93
$280
$673
$0
$353
$193
($24)
$216
$0
001
General Fund
87242 - Long Term Disability-CIty Paid
$691
$691
$81
$56
$226
$0
$0
$0
$76
$38
$0
001
General Fund
87243 - Vision- City Paid
$226
$225
$40
$120
$287
$0
$154
$84
($11)
$96
$0
001
General Fund
87250 - Basic Life Insurance
$145
$146
$41
$120
$294
$0
$156
$84
($12)
$96
$0
001
General Fund
87271 - VEBA
$1,041
$1,041
$204
$600
$1,470
$0
$780
$420
($60)
$480
$0
001
General Fund
87272 - EAP
$85
$84
$16
$45
$123
$0
$66
$31
($3)
$40
$0
001
General Fund
87274 - Auto Allowance
$3,144
$3,144
$816
$720
$2,640
$0
$240
$120
$480
$240
$0
001
General Fund
87275 - Mobile Phone Allowance
$317
$317
$326
$288
$1,056
$0
$96
$48
$192
$96
$0
001
General Fund
87279 - Misc. Other Benefits
$0
$0
$0
$170
$370
$0
$260
$140
($60)
$140
$0
001
General Fund
87390 - OPEB
$6,147
$6,147
$1,205
$3,545
$8,685
$0
$4,605
$2,478
($349)
$2,832
$0
001
General Fund
2 Benefit Accounts
$139,850
$139,797
$24,159
$138,129
$232,282
$0
$119,603
$59,992
$39,065
$75,435
$0
001
General Fund
87500 - Operating Supplies
$4,223
$0
$0
$3,380
$0
$0
$0
$0
$17,043
$0
$0
001
General Fund
87600 - Maintenance
$0
$0
$0
$0
$0
$0
$804,871
$0
$0
$0
$0
001
General Fund
87825 - Conference, Travel and Training
$6,340
$0
$0
$1,872
$0
$0
$0
$0
$3,320
$0
$0
001
General Fund
87870 - Contractual Serv Not Class
$2,239
$0
$0
$20,539
$0
$0
$0
$0
($6,670)
$0
$0
001
General Fund
87900 - Rent Expense
$0
$0
$0
$93
$0
$0
$0
$0
$93
$0
$0
001
General Fund
87940 - Mandated Program Costs
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
001
General Fund
3 Mat/Serv/Sup
$12,802
$0
$0
$25,884
$0
$0
$804,871
$0
$13,786
$0
$0
001
General Fund
87640 - Vehicle Equipment Maintenance
$0
$0
$0
$4,179
$0
$0
$0
$0
$0
$0
$0
001
General Fund
87650 - Technical Services Maintenance
$6,031
$5,212
$5,310
$14,063
$9,490
$7,124
$14,623
$1,518
$16,232
$2,875
$20,070
001
General Fund
87660 - Workers Comp Insurance
$7,567
$7,745
$1,102
$5,283
$12,904
$0
$6,566
$3,241
$99
$4,254
$0
001
General Fund
87680 - Unemployment Insurance
$237
$243
$35
$166
$405
$0
$206
$102
$3
$133
$0
001
General Fund
87740 - Vehicle Equipment Amortization
$0
$0
$0
$6,973
$0
$0
$0
$0
$0
$0
$0
001
General Fund
87750 - Communi Equipment Amortization
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
001
General Fund
87840 - Insurance And Surety Bonds
$8,846
$9,054
$1,288
$6,176
$15,084
$0
$7,676
$3,789
$115
$4,974
$0
001
General Fund
5 Interfund Services
$22,681
$22,254
$7,735
$36,840
$37,883
$7,124
$29,071
$8,650
$16,449
$12,236
$20,070
044
CIP
87010 - Salary And Wages - Regular
$0
$0
$240,449
$0
$0
$440,779
$0
$0
$0
$0
$1,172,694
044
CIP
87011 - Salary Attrition and VTO
$0
$0
($15,088)
$0
$0
($20,184)
$0
$0
$0
$0
($55,965)
044
CIP
87030 - S & W - O.T. Vacation Relief
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,540
120
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
FY 22/23 Forecast Expenses [a]
Program
Fund #
Fund Desc
Account Desc
001
General Fund
87010 - Salary And Wages - Regular
001
General Fund
87011 - Salary Attrition and VTO
001
General Fund
87020 - Salary And Wages - As Needed
001
General Fund
87030 - S & W - O.T. Vacation Relief
001
General Fund
87110 - Contra 870x0-Reimbd Sal & Wage
001
General Fund
1 Salary Accounts
001
General Fund
87212 - PERS - Misc
001
General Fund
87221 - Medicare
001
General Fund
87222 - Social Security
001
General Fund
87223 - Social Security - OT
001
General Fund
87224 - Medicare OT
001
General Fund
87230 - Health Allocation
001
General Fund
87241 - Dental - City Paid
001
General Fund
87242 - Long Term Disability-CIty Paid
001
General Fund
87243 - Vision- City Paid
001
General Fund
87250 - Basic Life Insurance
001
General Fund
87271 - VEBA
001
General Fund
87272 - EAP
001
General Fund
87274 - Auto Allowance
001
General Fund
87275 - Mobile Phone Allowance
001
General Fund
87279 - Misc. Other Benefits
001
General Fund
87390 - OPEB
001
General Fund
2 Benefit Accounts
001
General Fund
87500 - Operating Supplies
001
General Fund
87600 - Maintenance
001
General Fund
87825 - Conference, Travel and Training
001
General Fund
87870 - Contractual Serv Not Class
001
General Fund
87900 - Rent Expense
001
General Fund
87940 - Mandated Program Costs
001
General Fund
3 Mat/Serv/Sup
001
General Fund
87640 - Vehicle Equipment Maintenance
001
General Fund
87650 - Technical Services Maintenance
001
General Fund
87660 - Workers Comp Insurance
001
General Fund
87680 - Unemployment Insurance
001
General Fund
87740 - Vehicle Equipment Amortization
001
General Fund
87750 - Communi Equipment Amortization
001
General Fund
87840 - Insurance And Surety Bonds
001
General Fund
5 Interfund Services
044
CIP
87010 - Salary And Wages - Regular
044
CIP
87011 - Salary Attrition and VTO
044
CIP
87030 - S & W - O.T. Vacation Relief
4451
4452
4461
4462
4463
Prop Dev -
Gen Svc
Prop Dev -
Dev Supp.

Field Svc -
Gen Svc
Field Svc -
Dev Svc
Field Svc -
CIP
Subtotal
Adjustment
Total
Notes
$171,837
$1,102,740
$146,479
$418,890
$110,885
$3,678,264
$0
$3,678,264
($19,449)
($51,242)
($8,307)
($22,214)
$0
($214,929)
$0
($214,929)
($34,000)
$69,629
$16,137
$0
$0
$75,971
$0
$75,971
$0
$10,712
$0
$5,168
$0
$48,379
$0
$48,379
$0
$0
$0
$0
$0
($39,739)
$39,739
$0
$118,388
$1,131,839
$154,309
$401,844
$110,885
$3,547,946
$39,739
$3,587,685
$60,091
$385,627
$51,225
$146,488
$38,776
$1,350,989
$0
$1,350,989
$2,613
$16,413
$2,171
$6,310
$1,682
$55,553
$0
$55,553
$7,356
$55,241
$6,961
$23,577
$7,192
$179,479
$0
$179,479
$0
$664
$0
$308
$0
$6,739
$0
$6,739
$0
$155
$0
$71
$0
$4,876
$0
$4,876
$10,390
$83,755
$11,608
$38,034
$12,455
$275,892
$0
$275,892
$241
$1,815
$246
$837
$275
$6,153
$0
$6,153
$199
$936
$392
$1,446
$574
$5,406
$0
$5,406
$103
$789
$106
$360
$118
$2,697
$0
$2,697
$100
$716
$66
$168
$36
$2,156
$0
$2,156
$522
$3,978
$540
$1,830
$600
$13,446
$0
$13,446
$39
$328
$45
$148
$49
$1,096
$0
$1,096
$960
$1,440
$720
$720
$0
$15,384
$0
$15,384
$384
$576
$288
$288
$0
$4,272
$0
$4,272
$86
$1,151
$67
$337
$120
$2,781
$0
$2,781
$3,081
$23,492
$3,189
$10,804
$3,543
$79,404
$0
$79,404
$86,165
$577,076
$77,624
$231,726
$65,420
$2,006,323
$0
$2,006,323
$14,942
$0
$14,338
$0
$0
$53,926
$0
$53,926
$0
$0
$0
$0
$0
$804,871
($804,871)
$0
$8,113
$0
$6,486
$0
$0
$26,131
$0
$26,131
$23,978
$0
$17,354
$0
$0
$57,440
($57,440)
$0
$0
$0
$0
$0
$0
$186
$0
$186
$0
$0
$0
$0
$0
$0
$0
$0
$47,033
$0
$38,178
$0
$0
$942,554
($862,311)
$80,243
$0
$0
$21,328
$0
$0
$25,507
$0
$25,507
$13,102
$28,560
$10,900
$10,338
$21,328
$186,776
$0
$186,776
$6,104
$29,841
$4,144
$11,846
$3,092
$103,788
$0
$103,788
$191
$936
$130
$371
$97
$3,255
$0
$3,255
$0
$0
$17,817
$0
$0
$24,790
$0
$24,790
$0
$0
$0
$0
$0
$0
$0
$0
$7,136
$34,885
$4,844
$13,849
$3,614
$121,330
$0
$121,330
$26,533
$94,222
$59,163
$36,404
$28,131
$465,446
$0
$465,446
$0
$0
$0
$0
$438,425
$2,292,347
$0
$2,292,347
$0
$0
$0
$0
($40,034)
($131,271)
$0
($131,271)
$0
$0
$0
$0
$0
$1,540
($1,540)
$0
121
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
044 CIP 1 Salary Accounts $0 $0 $225,361 $0 $0 $420,595 $0 $0 $0 $0 $1,118,269 044 CIP 87212 - PERS - Misc $0 $0 $78,076 $0 $0 $154,139 $0 $0 $0 $0 $410,091 044 CIP 87221 - Medicare $0 $0 $3,662 $0 $0 $6,711 $0 $0 $0 $0 $17,548 044 CIP 87222 - Social Security $0 $0 $9,874 $0 $0 $21,769 $0 $0 $0 $0 $53,791 044 CIP 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 $0 $0 $95 044 CIP 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0 $23 044 CIP 87230 - Health Allocation $0 $0 $17,539 $0 $0 $30,495 $0 $0 $0 $0 $77,957 044 CIP 87241 - Dental - City Paid $0 $0 $394 $0 $0 $700 $0 $0 $0 $0 $1,732 044 CIP 87242 - Long Term Disability-CIty Paid $0 $0 $624 $0 $0 $93 $0 $0 $0 $0 $267 044 CIP 87243 - Vision- City Paid $0 $0 $193 $0 $0 $303 $0 $0 $0 $0 $743 044 CIP 87250 - Basic Life Insurance $0 $0 $107 $0 $0 $306 $0 $0 $0 $0 $756 044 CIP 87271 - VEBA $0 $0 $864 $0 $0 $1,530 $0 $0 $0 $0 $3,780 044 CIP 87272 - EAP $0 $0 $70 $0 $0 $126 $0 $0 $0 $0 $300 044 CIP 87274 - Auto Allowance $0 $0 $2,376 $0 $0 $1,080 $0 $0 $0 $0 $1,680 044 CIP 87275 - Mobile Phone Allowance $0 $0 $0 $0 $432 $0 $0 $0 $0 $672 044 CIP 87279 - Misc. Other Benefits $0 $0 $0 $0 $460 $0 $0 $0 $0 $1,120 044 CIP 87390 - OPEB $0 $0 $5,102 $0 $0 $9,037 $0 $0 $0 $0 $0 044 CIP 2 Benefit Accounts $0 $0 $118,881 $0 $0 $227,181 $0 $0 $0 $0 $570,555 044 CIP 87870 - Contractual Serv Not Class $0 $0 $22,629 $0 $0 $0 $0 $0 $0 $0 $22,318 044 CIP 3 Mat/Serv/Sup $0 $0 $22,629 $0 $0 $0 $0 $0 $0 $0 $22,318 044 CIP 87660 - Workers Comp Insurance $0 $0 $6,806 $0 $0 $12,504 $0 $0 $0 $0 $22,629 044 CIP 87680 - Unemployment Insurance $0 $0 $213 $0 $0 $392 $0 $0 $0 $0 $33,427 044 CIP 87840 - Insurance And Surety Bonds $0 $0 $7,957 $0 $0 $14,618 $0 $0 $0 $0 $1,048 044 CIP 87994 - Services from Other Funds-CAP $0 $0 $107,413 $0 $0 $0 $0 $0 $0 $0 $39,077 044 CIP 5 Interfund Services $0 $0 $122,389 $0 $0 $27,514 $0 $0 $0 $0 $96,181 044 CIP 89953 - Trs Out - CIP $0 $0 $0 $0 $0 $1,815,000 $0 $0 $0 $0 $5,689,479 044 CIP 5 Interfund Services $0 $0 $0 $0 $0 $1,815,000 $0 $0 $0 $0 $5,689,479 Subtotal $437,017 $421,179 $560,379 $355,038 $696,540 $2,497,414 $1,204,223 $179,592 $56,626 $228,801 $7,516,872 Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc Design - CIP
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $219,670 $19,368 $6,574 $103,170 $31,130 $36,316 $57,639 $3,352 $104,736 $7,082 $64,401 Adjustment for FY 2022/23 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $224,063 $19,755 $6,706 $105,234 $31,753 $37,042 $58,792 $3,419 $106,830 $7,224 $65,689 Total Divisional Costs
Description
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc Design - CIP
Total $661,080 $440,934 $567,085 $460,272 $728,293 $2,534,456 $1,263,015 $183,011 $163,456 $236,025 $7,582,561 122
----------------------
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
044 CIP 1 Salary Accounts
044 CIP 87212 - PERS - Misc
044 CIP 87221 - Medicare
044 CIP 87222 - Social Security
044 CIP 87223 - Social Security - OT
044 CIP 87224 - Medicare OT
044 CIP 87230 - Health Allocation
044 CIP 87241 - Dental - City Paid
044 CIP 87242 - Long Term Disability-CIty Paid
044 CIP 87243 - Vision- City Paid
044 CIP 87250 - Basic Life Insurance
044 CIP 87271 - VEBA
044 CIP 87272 - EAP
044 CIP 87274 - Auto Allowance
044 CIP 87275 - Mobile Phone Allowance
044 CIP 87279 - Misc. Other Benefits
044 CIP 87390 - OPEB
044 CIP 2 Benefit Accounts
044 CIP 87870 - Contractual Serv Not Class
044 CIP 3 Mat/Serv/Sup
044 CIP 87660 - Workers Comp Insurance
044 CIP 87680 - Unemployment Insurance
044 CIP 87840 - Insurance And Surety Bonds
044 CIP 87994 - Services from Other Funds-CAP
044 CIP 5 Interfund Services
044 CIP 89953 - Trs Out - CIP
044 CIP 5 Interfund Services
Subtotal
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Adjustment for FY 2022/23
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Total Divisional Costs
Description
Total
$0 $0 $0 $0 $398,391 $2,162,616 ($1,540) $2,161,076
$0 $0 $0 $0 $192,861 $835,167 $0 $835,167
$0 $0 $0 $0 $8,346 $36,267 $0 $36,267
$0 $0 $0 $0 $31,308 $116,742 $0 $116,742
$0 $0 $0 $0 $0 $95 $0 $95
$0 $0 $0 $0 $0 $23 $0 $23
$0 $0 $0 $0 $50,100 $176,091 $0 $176,091
$0 $0 $0 $0 $1,112 $3,938 $0 $3,938
$0 $0 $0 $0 $1,934 $2,918 $0 $2,918
$0 $0 $0 $0 $486 $1,725 $0 $1,725
$0 $0 $0 $0 $224 $1,393 $0 $1,393
$0 $0 $0 $0 $2,430 $8,604 $0 $8,604
$0 $0 $0 $0 $197 $693 $0 $693
$0 $0 $0 $0 $960 $6,096 $0 $6,096
$0 $0 $0 $0 $384 $1,488 $0 $1,488
$0 $0 $0 $0 $393 $1,973 $0 $1,973
$0 $0 $0 $0 $14,353 $28,492 $0 $28,492
$0 $0 $0 $0 $305,088 $1,221,705 $0 $1,221,705
$0 $0 $0 $0 $404,744 $449,691 ($449,691) $0
$0 $0 $0 $0 $404,744 $449,691 ($449,691) $0
$0 $0 $0 $0 $15,515 $57,454 $0 $57,454
$0 $0 $0 $0 $486 $34,518 $0 $34,518
$0 $0 $0 $0 $18,137 $41,760 $0 $41,760
$0 $0 $0 $0 $0 $146,490 $0 $146,490
$0 $0 $0 $0 $34,138 $280,222 $0 $280,222
$0 $0 $0 $0 $0 $7,504,479 ($7,504,479) $0
$0 $0 $0 $0 $0 $7,504,479 ($7,504,479) $0
$278,119 $1,803,137 $329,274 $669,974 $1,346,797 $18,580,982 ($8,778,282) $9,802,700 Prop Dev -
Gen Svc
Prop Dev -
Dev Supp.

Field Svc -
Gen Svc
Field Svc -
Dev Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$70,762 $168,394 $50,802 $59,490 $80,429 $1,083,314 $0 $1,083,314 [b] 2% 2% 2% 2% 2% 2% 2% 2% [c]
$72,177 $171,762 $51,818 $60,680 $82,037 $1,104,981 $0 $1,104,981 Prop Dev -
Gen Svc
Prop Dev -
Dev Supp.

Field Svc -
Gen Svc
Field Svc -
Dev Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$350,296 $1,974,899 $381,092 $730,654 $1,428,834 $19,685,963 ($8,778,282) $10,907,681 123
-----------------
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Uniform Fully-Burdened Hourly Rate
Description
Total
Notes
Divisional Expenses
$10,907,681
Direct Hours
44,104

[d]
Total
$247
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts
$5,748,761
Benefit Accounts
$3,228,028
Total

0.56 Allocation of Personnel Costs
Total Personnel Costs
Description
Total
Notes
Personnel Costs
$8,976,789
Description
Total
Total
Divisional Administration (Overhead)
25%
$2,207,032
Direct Services
75%
$6,769,757
Total
100%
$8,976,789
Full Cost Factors for Hourly Rate Buildup
Description
Total
Share
Per Hour
Personnel
$6,769,757
62%
$153
Equipment
$0
0%
$0
Materials / Supplies
$679,421
6%
$15
Other Costs
$0
0%
$0
Overhead
$3,458,503
32%
$78
Total
$10,907,681
100%
$247
124
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Uniform Fully-Burdened Hourly Rate
Description
Divisional Expenses
Direct Hours
Total
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts
Benefit Accounts
Total
Allocation of Personnel Costs
Total Personnel Costs
Description
Personnel Costs
Description
Divisional Administration (Overhead)
Direct Services
Total
Full Cost Factors for Hourly Rate Buildup
Description
Personnel
Equipment
Materials / Supplies
Other Costs
Overhead
Total
125
r::::::::::::::
r::::::::::::::

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Adjust for
Admin
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) (374) 1,490 100% 1,490
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.40 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Director of Public Works $151 $85 $235 1.40 $329 $15 $78 $422 Assistant Director of Public Works/City Engineer $123 $69 $193 1.40 $269 $15 $78 $363 Management Analyst $67 $38 $105 1.40 $146 $15 $78 $240
Office Specialist II $41 $23 $64 1.40 $90 $15 $78 $183
Office Specialist III $45 $25 $71 1.40 $99 $15 $78 $192 Office Specialist IV $48 $27 $74 1.40 $104 $15 $78 $197 Account Clerk II $46 $26 $72 1.40 $101 $15 $78 $195
Chief of Party $61 $34 $95 1.40 $133 $15 $78 $226
Principal Engineer $107 $60 $168 1.40 $234 $15 $78 $328 Public Works Inspector $64 $36 $100 1.40 $140 $15 $78 $234 Senior Engineer (Civil) $91 $51 $141 1.40 $197 $15 $78 $291 Senior Engineering Aide $52 $29 $82 1.40 $114 $15 $78 $208 Associate Engineer (Civil) $76 $43 $119 1.40 $167 $15 $78 $260 Principal Planner $87 $49 $135 1.40 $189 $15 $78 $282
Traffic Engineer $123 $69 $193 1.40 $269 $15 $78 $363
Traffic Operations Engineer $84 $47 $131 1.40 $183 $15 $78 $277 Assistant Engineer (Civil) $73 $41 $114 1.40 $158 $15 $78 $252 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate
ICR
Multiplier Notes
Total 39.25 2,080 81,640 $6,630,882 $81 $247 3.04 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Engineering. [e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 126
----------------
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Direct Hours Ratio (Billing Factor)
Description
Hours
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) Position
Director of Public Works
Assistant Director of Public Works/City Engineer
Management Analyst
Office Specialist II
Office Specialist III
Office Specialist IV
Account Clerk II
Chief of Party
Principal Engineer
Public Works Inspector
Senior Engineer (Civil)
Senior Engineering Aide
Associate Engineer (Civil)
Principal Planner
Traffic Engineer
Traffic Operations Engineer
Assistant Engineer (Civil)
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description
Total
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Engineering. [e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 127
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Estimated Cost of Labor
Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Total
Parcel Map and Record of Survey Checking Fee
1 Parcel Map and Record of Survey Checking Fee (Includes 3 checks) 2 Parcel Map and Record of Survey Checking Fee (4th and Subsequent Reviews) Final Map Checking Fee
3 Final Map Checking Fee - First 5 lots (Includes 3 checks) 4 Final Map Checking Fee - First 5 lots (4th and Subsequent Reviews) 5 Final Map Checking Fee - Each additional lot beyond 5 lots (Includes 3 checks) 6 Final Map Checking Fee - Each additional lot beyond 5 lots (4th and Subsequent Reviews)
Amended Map Checking Fee
7 Amended Parcel Map and Record of Survey Checking Fee (Includes 2 Checks) 8 Amended Parcel Map and Record of Survey Checking Fee (3rd and Subsequent Reviews)
9 Amended Final Map Checking Fee (Includes 2 checks)
10 Amended Final Map Checking Fee (3rd and Subsequent Reviews) Certificate of Correction
11 Processing Certificate of Correction (For Final / Parcel Maps) (Includes 2 Checks) 12 Processing Certificate of Correction (3rd and Subsequent Reviews) Assessment District Reapportionment Fee - Assemblage / Parcel Split 13 Assessment District Reapportionment Fee - Assemblage / Parcel Split - First 2 parcels

2.00 28.00

30.00 14
Assessment District Reapportionment Fee - Assemblage / Parcel Split - Each Subsequent Parcel

1.50 6.00

7.50 Certificate of Compliance
15 Processing Certificate of Compliance (Includes 2 Checks) 16 Processing Certificate of Compliance (3rd and Subsequent Reviews) 128
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Parcel Map and Record of Survey Checking Fee
1 Parcel Map and Record of Survey Checking Fee (Includes 3 checks) 2 Parcel Map and Record of Survey Checking Fee (4th and Subsequent Reviews) Final Map Checking Fee
3 Final Map Checking Fee - First 5 lots (Includes 3 checks) 4 Final Map Checking Fee - First 5 lots (4th and Subsequent Reviews) 5 Final Map Checking Fee - Each additional lot beyond 5 lots (Includes 3 checks) 6 Final Map Checking Fee - Each additional lot beyond 5 lots (4th and Subsequent Reviews)
Amended Map Checking Fee
7 Amended Parcel Map and Record of Survey Checking Fee (Includes 2 Checks) 8 Amended Parcel Map and Record of Survey Checking Fee (3rd and Subsequent Reviews)
9 Amended Final Map Checking Fee (Includes 2 checks)
10 Amended Final Map Checking Fee (3rd and Subsequent Reviews) Certificate of Correction
11 Processing Certificate of Correction (For Final / Parcel Maps) (Includes 2 Checks) 12 Processing Certificate of Correction (3rd and Subsequent Reviews) Assessment District Reapportionment Fee - Assemblage / Parcel Split 13 Assessment District Reapportionment Fee - Assemblage / Parcel Split - First 2 parcels
14 Assessment District Reapportionment Fee - Assemblage / Parcel Split - Each Subsequent Parcel
Certificate of Compliance
15 Processing Certificate of Compliance (Includes 2 Checks) 16 Processing Certificate of Compliance (3rd and Subsequent Reviews) Estimated Cost of Labor
$260
$252
$363
$226
$328
$282
$234
$291
$208
$363
Cost Recovery Information
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$656
$8,148
$8,804
$492
$1,746
$2,238
129
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Parcel Map and Record of Survey Checking Fee
1 Parcel Map and Record of Survey Checking Fee (Includes 3 checks) 2 Parcel Map and Record of Survey Checking Fee (4th and Subsequent Reviews) Final Map Checking Fee
3 Final Map Checking Fee - First 5 lots (Includes 3 checks) 4 Final Map Checking Fee - First 5 lots (4th and Subsequent Reviews) 5 Final Map Checking Fee - Each additional lot beyond 5 lots (Includes 3 checks) 6 Final Map Checking Fee - Each additional lot beyond 5 lots (4th and Subsequent Reviews)
Amended Map Checking Fee
7 Amended Parcel Map and Record of Survey Checking Fee (Includes 2 Checks) 8 Amended Parcel Map and Record of Survey Checking Fee (3rd and Subsequent Reviews)
9 Amended Final Map Checking Fee (Includes 2 checks)
10 Amended Final Map Checking Fee (3rd and Subsequent Reviews) Certificate of Correction
11 Processing Certificate of Correction (For Final / Parcel Maps) (Includes 2 Checks) 12 Processing Certificate of Correction (3rd and Subsequent Reviews) Assessment District Reapportionment Fee - Assemblage / Parcel Split 13 Assessment District Reapportionment Fee - Assemblage / Parcel Split - First 2 parcels
14 Assessment District Reapportionment Fee - Assemblage / Parcel Split - Each Subsequent Parcel
Certificate of Compliance
15 Processing Certificate of Compliance (Includes 2 Checks) 16 Processing Certificate of Compliance (3rd and Subsequent Reviews) Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$7,760
97%
$7,993
100%
per map
[a]
$1,365
97%
$1,406
100%
per map
[a]
$9,875
97%
$10,172
100%
per map
[a]
$1,365
97%
$1,406
100%
per map
[a]
$449
97%
$463
100%
per lot
[a]
$449
97%
$463
100%
per lot
[a]
$3,241
97%
$3,338
100%
per map
[a]
$1,004
97%
$1,034
100%
per map
[a]
$3,258
98%
$3,338
100%
per map
[a]
$1,004
97%
$1,034
100%
per map
[a]
$3,627
97%
$3,735
100%
per certificate
[a]
$1,180
97%
$1,216
100%
per certificate
[a]
$8,640
98%
$8,804
100%
$2,220
99%
$2,238
100%
$1,646
97%
$1,695
100%
per certificate
$933
97%
$961
100%
per certificate
130
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Estimated Cost of Labor
Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Total
Lot Line Adjustment Processing
17 Lot Line Adjustment Processing (includes 3 checks)
18 Lot Line Adjustment Processing - 4th and subsequent reviews Security Deposit for Survey
19 Security Deposit for Survey - Property Monument (per monument) 20 Security Deposit for Survey - Property Monument (minimum per map) 21 Security Deposit for Survey City Standard Street Monuments (per monument) 22 Security Deposit for Survey City Standard Street Monuments (minimum per map) Encroachment Permit
Encroachment Permit Processing
23 Processing Fee for Project up to $25k

1.50 1.50
24 Processing Fee for Project over $25k

3.00 3.00
25 Permit Extension Fee

1.00 0.75

1.75 Encroachment Permit Plan Check
25 Plan Check For Projects up to $25k (per set, includes 3 checks)

2.00 0.50

0.25 2.75
26 Plan Check For Projects over $25k (per sheet, includes 3 checks)

3.00 0.25

1.00 1.50

0.25 6.00
27 Plan Check For Project up to $25k - 4th and subsequent review (per set, per review )

0.25 0.17

0.17 0.58
28 Plan Check For Projects over $25k - 4th and subsequent review (per sheet, per review)

0.50 0.25

0.17 0.08

1.00 29
Plan Check For Projects over $25k - for revisions after EP issuance (per sheet)

0.75 0.25

0.50 0.17

1.67 131
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Lot Line Adjustment Processing
17 Lot Line Adjustment Processing (includes 3 checks)
18 Lot Line Adjustment Processing - 4th and subsequent reviews Security Deposit for Survey
19 Security Deposit for Survey - Property Monument (per monument) 20 Security Deposit for Survey - Property Monument (minimum per map) 21 Security Deposit for Survey City Standard Street Monuments (per monument) 22 Security Deposit for Survey City Standard Street Monuments (minimum per map) Encroachment Permit
Encroachment Permit Processing
23 Processing Fee for Project up to $25k
24 Processing Fee for Project over $25k
25 Permit Extension Fee
Encroachment Permit Plan Check
25 Plan Check For Projects up to $25k (per set, includes 3 checks) 26 Plan Check For Projects over $25k (per sheet, includes 3 checks) 27 Plan Check For Project up to $25k - 4th and subsequent review (per set, per review )
28 Plan Check For Projects over $25k - 4th and subsequent review (per sheet, per review)
29 Plan Check For Projects over $25k - for revisions after EP issuance (per sheet) Estimated Cost of Labor
$260
$252
$363
$226
$328
$282
$234
$291
$208
$363
Cost Recovery Information
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$390
$390
$780
$780
$260
$176
$436
$520
$126
$73
$719
$780
$91
$328
$437
$91
$1,726
$65
$42
$49
$156
$130
$82
$49
$30
$291
$195
$82
$146
$61
$483
132
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Lot Line Adjustment Processing
17 Lot Line Adjustment Processing (includes 3 checks)
18 Lot Line Adjustment Processing - 4th and subsequent reviews Security Deposit for Survey
19 Security Deposit for Survey - Property Monument (per monument) 20 Security Deposit for Survey - Property Monument (minimum per map) 21 Security Deposit for Survey City Standard Street Monuments (per monument) 22 Security Deposit for Survey City Standard Street Monuments (minimum per map) Encroachment Permit
Encroachment Permit Processing
23 Processing Fee for Project up to $25k
24 Processing Fee for Project over $25k
25 Permit Extension Fee
Encroachment Permit Plan Check
25 Plan Check For Projects up to $25k (per set, includes 3 checks) 26 Plan Check For Projects over $25k (per sheet, includes 3 checks) 27 Plan Check For Project up to $25k - 4th and subsequent review (per set, per review )
28 Plan Check For Projects over $25k - 4th and subsequent review (per sheet, per review)
29 Plan Check For Projects over $25k - for revisions after EP issuance (per sheet) Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$7,063
97%
$7,275
100%
per application
$1,180
97%
$1,216
100%
per application
$1,622
$1,771
per monument
$3,243
$3,541
deposit
$2,162
$2,361
per monument
$3,243
$3,541
deposit
$376
96%
$390
100%
per permit
$752
96%
$780
100%
per permit
n/a
$390
90%
per permit
$687
96%
$719
100%
$1,686
98%
$1,726
100%
$151
97%
$156
100%
$276
95%
$291
100%
$463
96%
$483
100%
133
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Estimated Cost of Labor
Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Total
Encroachment Permit Inspections
30 Engineering Inspections:
a) $0-$15K

2.00 2.00
b) $15,001-$25K (Base)

2.00 2.00
c) $25,001-$50K (Base)

7.20 0.80

8.00 d) $50,001-$100K (Base)

19.80 2.20

22.00 e) $101K-$200K (Base)

25.20 2.80

28.00 f) $201K-$500K (Base)

46.80 5.20

52.00 g) $501K-$1M (Base)
106.20

11.80 118.00
h) $1M (Base)
199.80

22.20 222.00
i) $1M + each additional $500K or fraction thereof

50.40 5.60

56.00 Encroachment Permit - Slurry Seal
31 Slurry Seal Fee
32 Slurry Seal Fee - Minimum
Encroachment Permit - Field Marking - Storm Drain
33 Field Marking Storm Drain (Up to 50 ft. of excavation)

0.75 0.75
34 Field Marking Storm Drain (each additional 50 sqft or fraction thereof)

0.50 0.50
Encroachment Permit - Field Marking - Traffic Signal
35 Field Marking - Traffic Signal (Up to 50 ft. of excavation) 36 Field Marking - Traffic Signal (each additional 50 ft or fraction thereof) Copies (Design Criteria, Standard Details, Specifications, Code, Ordinances) 37 Copies - per page for public
38 Copies - per page for employees
Black Line Print of Plans on File
39 Black Line Print of Plans on File
134
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Encroachment Permit Inspections
30 Engineering Inspections:
a) $0-$15K
b) $15,001-$25K (Base)
c) $25,001-$50K (Base)
d) $50,001-$100K (Base)
e) $101K-$200K (Base)
f) $201K-$500K (Base)
g) $501K-$1M (Base)
h) $1M (Base)
i) $1M + each additional $500K or fraction thereof
Encroachment Permit - Slurry Seal
31 Slurry Seal Fee
32 Slurry Seal Fee - Minimum
Encroachment Permit - Field Marking - Storm Drain
33 Field Marking Storm Drain (Up to 50 ft. of excavation) 34 Field Marking Storm Drain (each additional 50 sqft or fraction thereof) Encroachment Permit - Field Marking - Traffic Signal
35 Field Marking - Traffic Signal (Up to 50 ft. of excavation) 36 Field Marking - Traffic Signal (each additional 50 ft or fraction thereof) Copies (Design Criteria, Standard Details, Specifications, Code, Ordinances) 37 Copies - per page for public
38 Copies - per page for employees
Black Line Print of Plans on File
39 Black Line Print of Plans on File
Estimated Cost of Labor
$260
$252
$363
$226
$328
$282
$234
$291
$208
$363
Cost Recovery Information
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$468
$468
$468
$468
$1,685
$233
$1,918
$4,633
$640
$5,273
$5,897
$815
$6,712
$10,951
$1,513
$12,464
$24,851
$3,434
$28,285
$46,753
$6,460
$53,213
$11,794
$1,630
$13,423
$176
$176
$117
$117
$133
$133
$89
$89
135
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Encroachment Permit Inspections
30 Engineering Inspections:
a) $0-$15K
b) $15,001-$25K (Base)
c) $25,001-$50K (Base)
d) $50,001-$100K (Base)
e) $101K-$200K (Base)
f) $201K-$500K (Base)
g) $501K-$1M (Base)
h) $1M (Base)
i) $1M + each additional $500K or fraction thereof
Encroachment Permit - Slurry Seal
31 Slurry Seal Fee
32 Slurry Seal Fee - Minimum
Encroachment Permit - Field Marking - Storm Drain
33 Field Marking Storm Drain (Up to 50 ft. of excavation) 34 Field Marking Storm Drain (each additional 50 sqft or fraction thereof) Encroachment Permit - Field Marking - Traffic Signal
35 Field Marking - Traffic Signal (Up to 50 ft. of excavation) 36 Field Marking - Traffic Signal (each additional 50 ft or fraction thereof) Copies (Design Criteria, Standard Details, Specifications, Code, Ordinances) 37 Copies - per page for public
38 Copies - per page for employees
Black Line Print of Plans on File
39 Black Line Print of Plans on File
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$465
99%
$468
100%
$465
99%
$468
100%
$1,901
99%
$1,918
100%
$5,228
99%
$5,273
100%
$6,655
99%
$6,712
100%
$12,359
99%
$12,464
100%
$28,046
99%
$28,285
100%
$52,763
99%
$53,213
100%
$12,729
95%
$13,423
100%
$2.12
$2.31
per square foot
$97
$106
minimum
$174
99%
$176
100%
$116
99%
$117
100%
$123
92%
$133
100%
[b]
$82
93%
$89
100%
[b]
$0.20
$0.20
$0.05
$0.05
Actual Cost
100%
Actual Cost
100%
136
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Estimated Cost of Labor
Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Total
Record Drawings Archiving Fee
40 Record Drawings Archiving Fee (per sheet)

0.17 0.17

0.33 Watershed Map
41 Watershed Map
Encroachment Agreement Application
42 Encroachment Agreement Application - Into Easements

0.50 0.75

1.00 20.50

22.75 43
Encroachment Agreement Application - Into Rights-of-way

0.75 1.00

1.25 21.50

24.50 Agreements, Grant Deeds, and Easement Dedications 44 Preparation of Agreement/Easement/Grant Deed (Includes 2 checks) 45 Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews 46 3rd Party Review - Preparation of Agreement/Easement/Grant Deed (includes 2 checks)
47 3rd Party Review - Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews
Combination Agreement/Grant Deed for the Same Lot
48 Combination Agreement / Grant Deed for the same lot (includes 2 checks) 49 Combination Agreement / Grant Deed for the same lot - 3rd and subsequent review
Document Recordation Fee
50 Document Recordation Fee
Review of Agreements & Easements
51 Review of Agreements & Easements

0.50 1.00

1.50 17.00

20.00 52
Review of Minor Agreements & Easements

0.50 1.00

11.00 12.50
137
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Record Drawings Archiving Fee
40 Record Drawings Archiving Fee (per sheet)
Watershed Map
41 Watershed Map
Encroachment Agreement Application
42 Encroachment Agreement Application - Into Easements
43 Encroachment Agreement Application - Into Rights-of-way Agreements, Grant Deeds, and Easement Dedications
44 Preparation of Agreement/Easement/Grant Deed (Includes 2 checks) 45 Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews 46 3rd Party Review - Preparation of Agreement/Easement/Grant Deed (includes 2 checks)
47 3rd Party Review - Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews
Combination Agreement/Grant Deed for the Same Lot
48 Combination Agreement / Grant Deed for the same lot (includes 2 checks) 49 Combination Agreement / Grant Deed for the same lot - 3rd and subsequent review
Document Recordation Fee
50 Document Recordation Fee
Review of Agreements & Easements
51 Review of Agreements & Easements
52 Review of Minor Agreements & Easements
Estimated Cost of Labor
$260
$252
$363
$226
$328
$282
$234
$291
$208
$363
Cost Recovery Information
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$43
$39
$82
$182
$246
$291
$4,264
$4,983
$272
$328
$364
$4,472
$5,436
$182
$328
$437
$3,536
$4,482
$164
$291
$2,288
$2,743
138
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Record Drawings Archiving Fee
40 Record Drawings Archiving Fee (per sheet)
Watershed Map
41 Watershed Map
Encroachment Agreement Application
42 Encroachment Agreement Application - Into Easements
43 Encroachment Agreement Application - Into Rights-of-way Agreements, Grant Deeds, and Easement Dedications
44 Preparation of Agreement/Easement/Grant Deed (Includes 2 checks) 45 Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews 46 3rd Party Review - Preparation of Agreement/Easement/Grant Deed (includes 2 checks)
47 3rd Party Review - Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews
Combination Agreement/Grant Deed for the Same Lot
48 Combination Agreement / Grant Deed for the same lot (includes 2 checks) 49 Combination Agreement / Grant Deed for the same lot - 3rd and subsequent review
Document Recordation Fee
50 Document Recordation Fee
Review of Agreements & Easements
51 Review of Agreements & Easements
52 Review of Minor Agreements & Easements
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$80
97%
$82
100%
per sheet
Actual Cost
100%
Actual Cost
100%
$4,918
99%
$4,983
100%
per application
$5,339
98%
$5,436
100%
$5,259
97%
$5,416
100%
per document
$1,180
97%
$1,216
100%
per document
$4,132
97%
$4,256
100%
per document
$1,180
97%
$1,216
100%
per document
$6,944
97%
$7,152
100%
both documents
$1,180
97%
$1,216
100%
both documents
Actual Cost
100%
Actual Cost
100%
$4,492
100%
$4,482
100%
per document
$2,731
100%
$2,743
100%
per document
139
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Estimated Cost of Labor
Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Total
Outside 3rd Party Review or Inspection
53 Outside 3rd Party Review or Inspection of Items within public ROW or City Easements
54 Outside 3rd Party Review for Survey or Mapping
Overtime Plan Check, Mapping Review, etc.
55 Overtime Plan Check, Mapping Review, etc.

0.50 0.50
59 Oversize, Overweight Vehicle Fee - Annual

0.50 0.50
Traffic Flow Map
60 Traffic Flow Map - Mailed

0.17 0.17
61 Traffic Flow Map - Not Mailed

0.08 0.08
140
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Outside 3rd Party Review or Inspection
53 Outside 3rd Party Review or Inspection of Items within public ROW or City Easements
54 Outside 3rd Party Review for Survey or Mapping
Overtime Plan Check, Mapping Review, etc.
55 Overtime Plan Check, Mapping Review, etc.

Sanitary Sewer Capacity Model Run Fee
56 Sanitary Sewer Capacity Model Run Fee - Initial run
57 Sanitary Sewer Capacity Model Run Fee - Subsequent model run Existing Improvements
Existing Improvements
a) Street Improvements
i) Residential
ii) Commercial
iii) Industrial
b) Street Curbing
c) Sidewalk Improvements
d) Street Name Signs
e) Sanitary Sewers
f) Stom Drains
g) Right-of-way and/or Easements
Oversize, Overweight Vehicle Fee
58 Oversize, Overweight Vehicle Fee - Single
59 Oversize, Overweight Vehicle Fee - Annual
Traffic Flow Map
60 Traffic Flow Map - Mailed
61 Traffic Flow Map - Not Mailed
Estimated Cost of Labor
$260
$252
$363
$226
$328
$282
$234
$291
$208
$363
Cost Recovery Information
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$130
$130
$130
$130
$43
$43
$22
$22
141
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Outside 3rd Party Review or Inspection
53 Outside 3rd Party Review or Inspection of Items within public ROW or City Easements
54 Outside 3rd Party Review for Survey or Mapping
Overtime Plan Check, Mapping Review, etc.
55 Overtime Plan Check, Mapping Review, etc.

Sanitary Sewer Capacity Model Run Fee
56 Sanitary Sewer Capacity Model Run Fee - Initial run
57 Sanitary Sewer Capacity Model Run Fee - Subsequent model run Existing Improvements
Existing Improvements
a) Street Improvements
i) Residential
ii) Commercial
iii) Industrial
b) Street Curbing
c) Sidewalk Improvements
d) Street Name Signs
e) Sanitary Sewers
f) Stom Drains
g) Right-of-way and/or Easements
Oversize, Overweight Vehicle Fee
58 Oversize, Overweight Vehicle Fee - Single
59 Oversize, Overweight Vehicle Fee - Annual
Traffic Flow Map
60 Traffic Flow Map - Mailed
61 Traffic Flow Map - Not Mailed
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
Actual Cost with
Initial Deposit
Actual Cost
with Initial
Deposit
Actual Cost with
Initial Deposit
Actual Cost
with Initial
Deposit
Actual Cost with
Initial Deposit
Actual Cost
with Initial
Deposit
$8,844
97%
$9,109
100%
time & materials
100%
time &
materials
100%
$105.51
$115.21
per front foot
$223.78
$244.35
per front foot
$161.08
$175.88
per front foot
$38.49
$42.02
per front foot
$15.35
$16.76
per square foot
$0.27
$0.29
per front foot
$38.37
$41.90
per front foot
$38.37
$41.90
per front foot
use original cost
per square foot
use original
cost per
square foot
$16
12%
$16
12%
per vehicle
$90
69%
$90
69%
per vehicle
$38
89%
$43
100%
each
$19
89%
$22
100%
each
142
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Estimated Cost of Labor
Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Total
Storage or Refuse Bins on City Street
62 Storage or Refuse Bins on City Street

1.00 1.00
Subdivision Committee Review
63 Subdivision Committee Review - Tentative Map - 4 or fewer lots

3.00 1.00

1.50 5.50
64 Subdivision Committee Review - Tentative Map - 5 or more lots

4.00 2.00

2.00 0.50

8.50 65
Subdivision Committee Review - Lot line adjustment

1.50 0.50

0.50 2.50
Project Clearance Committee Review
66 Project Clearance Committee Review - Preliminary Application/Re- zoning/Architect Review

1.50 1.00

0.50 3.00
67 Project Clearance Committee Review - Use Permit / Variance

0.83 0.33

0.33 1.50
68 Project Clearance Committee Review - CEQA - Initial Study Review

4.00 1.00

0.50 3.00

1.00 9.50
69 Project Clearance Committee Review - CEQA - EIR Review

2.00 1.50

10.00 1.50

15.00 70
Project Clearance Committee Review - Traffic Study Report Review (without EIR)

1.50 2.00

5.00 1.00

9.50 Cost Analysis for Development
71 Cost Analysis for Development - CAD - Minor (ADU, SFH, and up to 4 residential units)

0.75 0.25

0.50 1.50
72 Cost Analysis for Development - CAD - Major

2.50 0.50

0.75 3.75
[a] Assumes use of 3rd party and 3% annual cost inflation. [b] See Electric (SVP) cost of service.
143
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Storage or Refuse Bins on City Street
62 Storage or Refuse Bins on City Street
Subdivision Committee Review
63 Subdivision Committee Review - Tentative Map - 4 or fewer lots 64 Subdivision Committee Review - Tentative Map - 5 or more lots 65 Subdivision Committee Review - Lot line adjustment
Project Clearance Committee Review
66 Project Clearance Committee Review - Preliminary Application/Re- zoning/Architect Review
67 Project Clearance Committee Review - Use Permit / Variance 68 Project Clearance Committee Review - CEQA - Initial Study Review 69 Project Clearance Committee Review - CEQA - EIR Review 70 Project Clearance Committee Review - Traffic Study Report Review (without EIR) Cost Analysis for Development
71 Cost Analysis for Development - CAD - Minor (ADU, SFH, and up to 4 residential units)
72 Cost Analysis for Development - CAD - Major
[a] Assumes use of 3rd party and 3% annual cost inflation. [b] See Electric (SVP) cost of service.

Estimated Cost of Labor
$260
$252
$363
$226
$328
$282
$234
$291
$208
$363
Cost Recovery Information
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil)
Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$260
$260
$780
$328
$437
$1,545
$1,040
$656
$582
$182
$2,460
$390
$164
$146
$700
$390
$328
$146
$864
$217
$109
$97
$423
$1,040
$328
$141
$873
$363
$2,745
$656
$423
$2,910
$545
$4,534
$390
$564
$1,455
$363
$2,772
$195
$82
$146
$423
$650
$164
$218
$1,032
144
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services Service Time
Fee Description
Storage or Refuse Bins on City Street
62 Storage or Refuse Bins on City Street
Subdivision Committee Review
63 Subdivision Committee Review - Tentative Map - 4 or fewer lots 64 Subdivision Committee Review - Tentative Map - 5 or more lots 65 Subdivision Committee Review - Lot line adjustment
Project Clearance Committee Review
66 Project Clearance Committee Review - Preliminary Application/Re- zoning/Architect Review
67 Project Clearance Committee Review - Use Permit / Variance 68 Project Clearance Committee Review - CEQA - Initial Study Review 69 Project Clearance Committee Review - CEQA - EIR Review 70 Project Clearance Committee Review - Traffic Study Report Review (without EIR) Cost Analysis for Development
71 Cost Analysis for Development - CAD - Minor (ADU, SFH, and up to 4 residential units)
72 Cost Analysis for Development - CAD - Major
[a] Assumes use of 3rd party and 3% annual cost inflation. [b] See Electric (SVP) cost of service.

Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed Fee
Proposed
Cost Recovery
Unit
Notes
$151
58%
$151
58%
$1,522
99%
$1,545
100%
$2,423
99%
$2,460
100%
$690
99%
$700
100%
$861
100%
$864
100%
$418
99%
$423
100%
$2,674
97%
$2,745
100%
$4,461
98%
$4,534
100%
$2,681
97%
$2,772
100%
$416
99%
$423
100%
$1,012
98%
$1,032
100%
145
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Streets / Storm Drain Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

1.00 2,080

216

374

1,490

0%
100%
100%
-

1,490

$58
$120,370
Code Enforcement Technician

2.00 2,080

216

374

1,490

2,980

0%
100%
100%
-

2,980

$46
$192,941
Compliance Manager

0.80 2,080

216

374

1,490

1,192

30%
70%
100%
358

834

1,192

$78
$130,591
Deputy Public Works Director

0.95 2,080

216

374

1,490

1,416

80%
20%
100%
1,132

283

1,416

$97
$192,403
Director of Public Works

0.25 2,080

216

374

1,490

373

100%
0%
100%
373

373

$151
$78,406
Environmental Programs Manager

1.00 2,080

216

374

1,490

30%
70%
100%
447

1,043

1,490

$78
$163,238
Equipment Operator

2.00 2,080

216

374

1,490

2,980

0%
100%
100%
-

2,980

$52
$214,406
Office Specialist II

1.00 2,080

216

374

1,490

100%
0%
100%
1,490

1,490

$41
$85,530
Office Specialist III

0.60 2,080

216

374

1,490

894

100%
0%
100%
894

894

$45
$56,460
Public Works Supervisor

4.00 2,080

216

374

1,490

5,960

25%
75%
100%
1,490

4,470

5,960

$67
$556,774
Staff Aide I

0.90 2,080

216

374

1,490

1,341

0%
100%
100%
-

1,341

$48
$88,957
Staff Aide II - Environmental Programs

1.00 2,080

216

374

1,490

0%
100%
100%
-

1,490

$50
$103,834
Staff Analyst I

2.00 2,080

216

374

1,490

2,980

0%
100%
100%
-

2,980

$58
$240,739
Street Maintenance Worker I

3.00 2,080

216

374

1,490

4,470

0%
100%
100%
-

4,470

$43
$265,262
Street Maintenance Worker II

12.00 2,080

216

374

1,490

17,880

0%
100%
100%
-

17,880

$45
$1,114,214
Street Maintenance Worker III

11.00 2,080

216

374

1,490

16,390

0%
100%
100%
-

16,390

$47
$1,070,098
Street Maintenance Worker IV

6.00 2,080

216

374

1,490

8,940

0%
100%
100%
-

8,940

$54
$675,293
Street Sweeper Operator

3.00 2,080

216

374

1,490

4,470

0%
100%
100%
-

4,470

$53
$329,285
Superintendent of Streets and Solid Waste

1.00 2,080

216

374

1,490

30%
70%
100%
447

1,043

1,490

$89
$184,122
Tree Trimmer II

2.00 2,080

216

374

1,490

2,980

0%
100%
100%
-

2,980

$50
$209,331
Total

55.50 82,695

6,631

76,065

82,695

$6,072,253
Total
8%
92%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 146
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
FY 22/23 Forecast Expenses [a]
Program
2911
2921
2924
2931
2932
2933
2934
2935
2936
2941
Fund #
Fund Desc
Account Desc
Street
Maint
Storm Sys
Maint
Non-Point
Source
Garbage
Coll'ctn
Clean Grn
Coll'ction
Clean Up
C'mpgn
Res
Recyc'lg
Street
Sweep
Hshld Haz
Waste
Parking
Dis Maint
All
All
87010 - Salary And Wages - Regular
$1,597,843
$621,785
$603,448
$272,568
$60,434
$151,184
$307,953
$28,902
$48,930
All
All
87011 - Salary Attrition and VTO
($102,028)
($39,598)
($31,912)
$0
All
All
87017 - Premium Pay
$300
$50
$100
$0
$350
$82
All
All
87020 - Salary And Wages - As Needed
$0
$0
$0
$37,493
$2,679
$14,997
All
All
87030 - S & W - O.T. Vacation Relief
$24,103
$9,106
$3,214
$0
$31,066
All
All
87110 - Contra 870x0-Reimbd Sal & Wage
($2,913)
$0
$0
$0
All
All
1 Salary Accounts
$1,517,305
$591,343
$574,850
$310,061
$0
$91,500
$154,213
$323,032
$28,902
$48,930
All
All
87212 - PERS - Misc
$602,032
$216,476
$210,921
$94,110
$21,091
$52,989
$107,342
$10,108
$17,039
All
All
87221 - Medicare
$24,291
$9,574
$9,070
$4,077
$898
$2,405
$4,615
$436
$791
All
All
87222 - Social Security
$96,829
$40,202
$37,033
$14,870
$3,339
$9,973
$19,730
$1,281
$3,385
All
All
87223 - Social Security - OT
$41,880
$564
$200
$1,926
$200
$997
All
All
87224 - Medicare OT
$9,883
$131
$48
$451
$48
$234
All
All
87230 - Health Allocation
$220,007
$103,760
$80,743
$27,692
$7,415
$13,664
$48,761
$1,902
$5,694
All
All
87241 - Dental - City Paid
$3,782
$1,767
$1,562
$593
$122
$329
$744
$41
$138
All
All
87242 - Long Term Disability-CIty Paid
$1,286
$184
$2,290
$1,043
$64
$629
$53
All
All
87243 - Vision- City Paid
$1,640
$768
$677
$255
$54
$143
$321
$18
$60
All
All
87250 - Basic Life Insurance
$744
$326
$284
$128
$29
$60
$129
$18
$24
All
All
87271 - VEBA
$8,280
$3,870
$3,420
$1,290
$270
$720
$1,620
$90
$300
All
All
87272 - EAP
$675
$316
$279
$106
$22
$59
$129
$7
$25
All
All
87274 - Auto Allowance
$3,864
$660
$2,040
$1,992
$360
$480
$480
All
All
87275 - Mobile Phone Allowance
$1,248
$240
$768
$528
$96
$192
$144
All
All
87279 - Misc. Other Benefits
All
All
87390 - OPEB
$48,893
$22,852
$20,196
$7,622
$1,593
$4,252
$9,570
$531
$1,773
All
All
2 Benefit Accounts
$1,065,334
$401,690
$369,531
$154,306
$0
$37,730
$86,143
$194,192
$15,109
$29,229
All
All
87500 - Operating Supplies
$89,253
$28,267
$18,690
$57,697
$18,606
$47,609
All
All
87600 - Maintenance
$293,741
$13,689
All
All
87630 - Vandalism Repair
All
All
87810 - Utilities Expenses
$134,118
$541
$1,704
All
All
87825 - Conference, Travel and Training
$11,733
$3,714
$11,928
$764
$6,917
All
All
87870 - Contractual Serv Not Class
$2,773
$79,201
$489,816
$62,196
$728,291
$2,961
$762
$39,877
All
All
87890 - Services From Other Department
$94,188
$193,640
$698,108
All
All
87900 - Rent Expense
All
All
87940 - Mandated Program Costs
$40,035
All
All
3 Mat/Serv/Sup
$397,500
$353,177
$560,469
$314,838
$0
$1,445,005
$9,878
$49,313
$762
$39,877
All
All
87860 - Garbage Coll, Disposal, Recycl
$0
$0
$0
$20,371,179
$3,157,752
$948,840
$3,872,800
All
All
4 Resource Product
$0
$0
$0
$20,371,179
$3,157,752
$948,840
$3,872,800
$0
$0
$0
All
All
87640 - Vehicle Equipment Maintenance
$354,247
$119,405
$33,750
$263,257
All
All
87650 - Technical Services Maintenance
$65,794
$25,205
$23,778
$471,488
$5,671
All
All
87660 - Workers Comp Insurance
$50,997
$17,530
$17,176
$7,292
$1,619
$4,052
$8,278
$770
$682
All
All
87680 - Unemployment Insurance
$1,599
$550
$539
$243
$54
$135
$276
$26
$44
147
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
FY 22/23 Forecast Expenses [a]
Program
Fund #
Fund Desc
Account Desc
All
All
87010 - Salary And Wages - Regular
All
All
87011 - Salary Attrition and VTO
All
All
87017 - Premium Pay
All
All
87020 - Salary And Wages - As Needed
All
All
87030 - S & W - O.T. Vacation Relief
All
All
87110 - Contra 870x0-Reimbd Sal & Wage
All
All
1 Salary Accounts
All
All
87212 - PERS - Misc
All
All
87221 - Medicare
All
All
87222 - Social Security
All
All
87223 - Social Security - OT
All
All
87224 - Medicare OT
All
All
87230 - Health Allocation
All
All
87241 - Dental - City Paid
All
All
87242 - Long Term Disability-CIty Paid
All
All
87243 - Vision- City Paid
All
All
87250 - Basic Life Insurance
All
All
87271 - VEBA
All
All
87272 - EAP
All
All
87274 - Auto Allowance
All
All
87275 - Mobile Phone Allowance
All
All
87279 - Misc. Other Benefits
All
All
87390 - OPEB
All
All
2 Benefit Accounts
All
All
87500 - Operating Supplies
All
All
87600 - Maintenance
All
All
87630 - Vandalism Repair
All
All
87810 - Utilities Expenses
All
All
87825 - Conference, Travel and Training
All
All
87870 - Contractual Serv Not Class
All
All
87890 - Services From Other Department
All
All
87900 - Rent Expense
All
All
87940 - Mandated Program Costs
All
All
3 Mat/Serv/Sup
All
All
87860 - Garbage Coll, Disposal, Recycl
All
All
4 Resource Product
All
All
87640 - Vehicle Equipment Maintenance
All
All
87650 - Technical Services Maintenance
All
All
87660 - Workers Comp Insurance
All
All
87680 - Unemployment Insurance
2951
2952
2971
Landsc'p
Maint
Street
Tree
Traffic
Maint
Subtotal
Adjustment
Total
Notes
$1,504,155
$397,697
$375,715
$5,970,614
$0
$5,970,614
($105,562)
($22,384)
($29,464)
($330,948)
$0
($330,948)
$1,177
$125
$2,184
$4,368
$0
$4,368
$55,169
$0
$55,169
$42,849
$6,427
$42,849
$159,614
$0
$159,614
($2,913)
$2,913
$0
$1,442,619
$381,865
$391,284
$5,855,904
$2,913
$5,858,817
$572,374
$138,978
$155,091
$2,198,551
$0
$2,198,551
$22,453
$5,937
$5,670
$90,217
$0
$90,217
$93,991
$24,747
$22,974
$368,354
$0
$368,354
$2,657
$398
$2,657
$51,479
$0
$51,479
$621
$621
$12,037
$0
$12,037
$271,657
$62,842
$56,647
$900,784
$0
$900,784
$4,124
$1,001
$877
$15,080
$0
$15,080
$936
$894
$653
$8,032
$0
$8,032
$1,790
$434
$381
$6,541
$0
$6,541
$730
$160
$148
$2,780
$0
$2,780
$9,030
$2,190
$1,920
$33,000
$0
$33,000
$736
$179
$156
$2,689
$0
$2,689
$1,152
$180
$492
$11,700
$0
$11,700
$288
$48
$48
$3,600
$0
$3,600
$496
$620
$500
$1,616
$0
$1,616
$53,321
$12,933
$11,337
$194,873
$0
$194,873
$1,036,356
$251,541
$260,172
$3,901,333
$0
$3,901,333
$93,842
$8,657
$232,540
$595,161
($595,161)
$0
$4,033
$311,463
($311,463)
$0
$0
$0
$0
$0
$557,116
$693,479
($693,479)
$0
$9,445
$2,971
$5,200
$52,672
$0
$52,672
$330,168
$628,593
$2,403
$2,367,041
($2,367,041)
$0
$985,936
($985,936)
$0
$2,653
$2,653
$0
$2,653
$1,061
$41,096
($41,096)
$0
$998,318
$640,221
$240,143
$5,049,501
($4,994,176)
$55,325
$1,061
$0
$28,351,632
($28,351,632)
$0
$1,061
$0
$0
$28,351,632
($28,351,632)
$0
$214,547
$47,911
$1,033,117
$0
$1,033,117
$76,717
$20,161
$23,547
$712,361
$0
$712,361
$48,128
$11,205
$13,539
$181,268
$0
$181,268
$1,509
$351
$425
$5,751
$0
$5,751
148
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
All All 87740 - Vehicle Equipment Amortization $175,114 $49,742 $22,886 $150,813 All All 87750 - Communi Equipment Amortization $55,968 $4,391 All All 87840 - Insurance And Surety Bonds $59,617 $20,492 $20,080 $8,319 $1,848 $4,622 $9,443 $879 $2,294 All All 87994 - Services from Other Funds-CAP $0 $0 $0 $1,391,078 $15,581 All All 5 Interfund Services $763,336 $232,924 $118,209 $1,878,420 $4,391 $3,521 $8,809 $432,067 $1,675 $24,272 Subtotal $3,743,475 $1,579,134 $1,623,059 $23,028,804 $3,162,143 $2,526,596 $4,131,843 $998,604 $46,448 $142,308 Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Street
Maint
Storm Sys
Maint
Non-Point
Source
Garbage
Coll'ctn
Clean Grn
Coll'ction
Clean Up
C'mpgn
Res
Recyc'lg
Street
Sweep
Hshld Haz
Waste
Parking
Dis Maint
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $612,428 $221,675 $107,556 $9,355 $218 Adjustment for FY 2022/23 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $624,677 $226,109 $109,707 $9,542 $0 $0 $0 $0 $0 $222 Total Divisional Costs
Description
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc
Total $4,368,152 $1,805,243 $1,732,766 $23,038,346 $3,162,143 $2,526,596 $4,131,843 $998,604 $46,448 $142,530 149
--------------------
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
All All 87740 - Vehicle Equipment Amortization
All All 87750 - Communi Equipment Amortization
All All 87840 - Insurance And Surety Bonds
All All 87994 - Services from Other Funds-CAP
All All 5 Interfund Services
Subtotal
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Adjustment for FY 2022/23
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Total Divisional Costs
Description
Total
$172,428 $85,873 $656,856 $0 $656,856
$60,359 $0 $60,359
$56,262 $13,100 $15,827 $212,783 $0 $212,783
$1,406,659 ($1,406,659) $0
$569,591 $44,817 $187,122 $4,269,154 ($1,406,659) $2,862,495 $4,047,945 $1,318,444 $1,078,721 $47,427,524 ($34,749,554) $12,677,970 Landsc'p
Maint
Street
Tree
Traffic
Maint Subtotal Adjustment Total Notes
$358,687 $94,744 $128,364 $1,533,027 $0 $1,533,027 [b]
2% 2% 2% 2% 2% 2% [c]
$365,861 $96,639 $130,931 $1,563,688 $0 $1,563,688
Design - CIP
Prop Dev -
Gen Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$4,413,806 $1,415,083 $1,209,652 $48,991,212 ($34,749,554) $14,241,658 150
-------------
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
Calculation of Uniform Fully-Burdened Hourly Rate
Description
Total
Notes
Divisional Expenses
$14,241,658
Direct Hours
76,065

[d]
Total
$187
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts
$5,858,817
Benefit Accounts
$3,901,333
Total

0.67 Allocation of Personnel Costs
Total Personnel Costs
Description
Total
Notes
Personnel Costs
$9,760,150
Description
Total
Total
Divisional Administration (Overhead)
8%
$782,571
Direct Services
92%
$8,977,579
Total
100%
$9,760,150
Full Cost Factors for Hourly Rate Buildup
Description
Total
Share
Per Hour
Personnel
$8,977,579
63%
$118
Equipment
$0
0%
$0
Materials / Supplies
$2,917,820
20%
$38
Other Costs
$0
0%
$0
Overhead
$2,346,258
16%
$31
Total
$14,241,658
100%
$187
151
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
Calculation of Uniform Fully-Burdened Hourly Rate
Description
Divisional Expenses
Direct Hours
Total
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts
Benefit Accounts
Total
Allocation of Personnel Costs
Total Personnel Costs
Description
Personnel Costs
Description
Divisional Administration (Overhead)
Direct Services
Total
Full Cost Factors for Hourly Rate Buildup
Description
Personnel
Equipment
Materials / Supplies
Other Costs
Overhead
Total
152
r:-:-:-:-,
r:-:-:-:-,
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Adjust for
Admin
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) (374) 1,490 100% 1,490
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.40 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Code Enforcement Officer $58 $39 $96 1.40 $135 $38 $31 $204 Code Enforcement Technician $46 $31 $77 1.40 $108 $38 $31 $177 Compliance Manager $78 $52 $131 1.40 $183 $38 $31 $252
Deputy Public Works Director See Engineering
Director of Public Works See Engineering
Environmental Programs Manager $78 $52 $131 1.40 $183 $38 $31 $252 Equipment Operator $52 $34 $86 1.40 $120 $38 $31 $189
Office Specialist II $41 $27 $69 1.40 $96 $38 $31 $165
Office Specialist III $45 $30 $75 1.40 $105 $38 $31 $174 Public Works Supervisor $67 $45 $111 1.40 $156 $38 $31 $225 Staff Aide I $48 $32 $79 1.40 $111 $38 $31 $180
Staff Aide II - Environmental Programs $50 $33 $83 1.40 $116 $38 $31 $185 Staff Analyst I $58 $39 $96 1.40 $135 $38 $31 $204
Street Maintenance Worker I $43 $28 $71 1.40 $99 $38 $31 $168 Street Maintenance Worker II $45 $30 $74 1.40 $104 $38 $31 $173 Street Maintenance Worker III $47 $31 $78 1.40 $109 $38 $31 $178 Street Maintenance Worker IV $54 $36 $90 1.40 $126 $38 $31 $195 Street Sweeper Operator $53 $35 $88 1.40 $123 $38 $31 $192 Superintendent of Streets and Solid Waste $89 $59 $147 1.40 $206 $38 $31 $275 Tree Trimmer II $50 $34 $84 1.40 $117 $38 $31 $186
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate
ICR
Multiplier Notes
Total 55.50 2,080 115,440 $6,072,253 $53 $187 3.56 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Streets / Storm Drain. [e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 153
----------------
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
Calculation of Direct Hours Ratio (Billing Factor)
Description
Hours
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) Position
Code Enforcement Officer
Code Enforcement Technician
Compliance Manager
Deputy Public Works Director
See Engineering
Director of Public Works
See Engineering
Environmental Programs Manager
Equipment Operator
Office Specialist II
Office Specialist III
Public Works Supervisor
Staff Aide I
Staff Aide II - Environmental Programs
Staff Analyst I
Street Maintenance Worker I
Street Maintenance Worker II
Street Maintenance Worker III
Street Maintenance Worker IV
Street Sweeper Operator
Superintendent of Streets and Solid Waste
Tree Trimmer II
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description
Total
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Streets / Storm Drain. [e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 154
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Estimated Cost of Labor
Fee Description
Equip.

Operator
Public
Works
Superv.

Street
Maint
Worker
Street
Maint
Worker II
Street
Maint
Worker III
Street
Maint
Worker IV
Code
Enforc.

Officer
Env
Programs
Mgr
Staff Aide II -
Env.

Programs
Public
Works
Superv.

Total
1 Active construction site inspections of projects over one (1) acre in size and high priority sites during wet season (Oct - Apr) as required by Provision C.6 or MRP

1.00 1.00
2 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 1)

2.75 2.75
3 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 2)

1.00 1.00
4 Operation and Maintenance inspection of stormwater treatment systems installed on projects as required by Provision C.3 of MRP

1.00 1.00
5 Operation and Maintenance Administration of permanent stormwater treatment systems installed on projects as required by Provision C.3 of MRP

1.00 1.00
6 Stormwater Management Planning Application Plan review as required by Provision C.3 of MRP (first 3 reviews)

8.00 8.00
7 Stormwater Management Building Application Plan review as required by Provision C.3 of MRP (first 3 reviews)

4.00 4.00
8 Pavement Restoration Charge Up to 3" Thick Asphalt
a) First 80 cubic ft.

3.25 3.25

6.50 6.50

3.25 22.75
b) Each additional cubic ft.

0.04 0.04

0.08 0.08

0.04 0.28
9 Engineering Plan Review per sheet (Streets)
a) First three (3) reviews

0.75 0.75
b) Fourth and subsequent review

0.17 0.17
10 Concrete Removal/Replace Charge - Curb/Gutter
a) Base

3.00 3.00
b) Per Linear Foot
11 Concrete Removal/Replace Charge - Sidewalk
a) Base

3.00 3.00
b) Per Square Foot
12 Traffic Sign Fabrication

1.00 2.50

1.50 5.00
155
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Estimated Cost of Labor
Fee Description
Equip.

Operator
Public
Works
Superv.

Street
Maint
Worker
Street
Maint
Worker II
Street
Maint
Worker III
Street
Maint
Worker IV
Code
Enforc.

Officer
Env
Programs
Mgr
Staff Aide II -
Env.

Programs
Public
Works
Superv.

Total
13 Street tree removal

1.00 1.00
14 Street tree planting - Property development

1.00 1.00
15 Engineering Plan Review per sheet - Initial Review

1. First three (3) reviews

0.75 0.75

2. Fourth and subsequent review

0.17 0.17
16 Non-exclusive franchise hauler application fee

4.00 2.00

6.00 17
Solid Waste Management Planning Application Plan review as required by City Municipal Code (first 3 reviews)

4.00 4.00
18 Solid Waste Management Building Permit Application Improvement plans review for solid waste management compliance with City's municipal codes (first 3 reviews)

4.00 4.00
19 Construction & Demolition (C&D) waste management: Processing solid waste management and Green Halo reconciliation

1.00 1.00
156
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
1 Active construction site inspections of projects over one (1) acre in size and high priority sites during wet season (Oct - Apr) as required by Provision C.6 or MRP
2 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 1)
3 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 2)
4 Operation and Maintenance inspection of stormwater treatment systems installed on projects as required by Provision C.3 of MRP 5 Operation and Maintenance Administration of permanent stormwater treatment systems installed on projects as required by Provision C.3 of MRP
6 Stormwater Management Planning Application Plan review as required by Provision C.3 of MRP (first 3 reviews)
7 Stormwater Management Building Application Plan review as required by Provision C.3 of MRP (first 3 reviews)
8 Pavement Restoration Charge Up to 3" Thick Asphalt
a) First 80 cubic ft.
b) Each additional cubic ft.
9 Engineering Plan Review per sheet (Streets)
a) First three (3) reviews
b) Fourth and subsequent review
10 Concrete Removal/Replace Charge - Curb/Gutter
a) Base
b) Per Linear Foot
11 Concrete Removal/Replace Charge - Sidewalk
a) Base
b) Per Square Foot
12 Traffic Sign Fabrication
Estimated Cost of Labor
$189
$225
$168
$173
$178
$195
$204
$252
$185
$225
Cost Recovery Information
Equip.

Operator
Public
Works
Superv.

Street
Maint
Worker
Street
Maint
Worker II
Street
Maint
Worker III
Street
Maint
Worker IV
Code
Enforc.

Officer
Env
Programs
Mgr
Staff Aide II -
Env.

Programs
Public
Works
Superv.

Materials
Costs
Estimated
Cost of
Service
$204
$204
$561
$561
$204
$204
$204
$204
$204
$204
$1,632
$1,632
$816
$816
$614
$546
$1,125
$1,157
$634
$4,076
$8
$7
$14
$14
$8
$51
$169
$169
$38
$38
$585
$585
$585
$585
$225
$420
$260
$905
157
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
13 Street tree removal
14 Street tree planting - Property development
15 Engineering Plan Review per sheet - Initial Review

1. First three (3) reviews

Operator
Public
Works
Superv.

Street
Maint
Worker
Street
Maint
Worker II
Street
Maint
Worker III
Street
Maint
Worker IV
Code
Enforc.

Officer
Env
Programs
Mgr
Staff Aide II -
Env.

Programs
Public
Works
Superv.

Materials
Costs
Estimated
Cost of
Service
$225
$225
$225
$400
$625
$169
$169
$38
$38
$1,008
$370
$1,378
$816
$816
$816
$816
$204
$204
158
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
1 Active construction site inspections of projects over one (1) acre in size and high priority sites during wet season (Oct - Apr) as required by Provision C.6 or MRP
2 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 1)
3 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 2)
4 Operation and Maintenance inspection of stormwater treatment systems installed on projects as required by Provision C.3 of MRP 5 Operation and Maintenance Administration of permanent stormwater treatment systems installed on projects as required by Provision C.3 of MRP
6 Stormwater Management Planning Application Plan review as required by Provision C.3 of MRP (first 3 reviews)
7 Stormwater Management Building Application Plan review as required by Provision C.3 of MRP (first 3 reviews)
8 Pavement Restoration Charge Up to 3" Thick Asphalt
a) First 80 cubic ft.
b) Each additional cubic ft.
9 Engineering Plan Review per sheet (Streets)
a) First three (3) reviews
b) Fourth and subsequent review
10 Concrete Removal/Replace Charge - Curb/Gutter
a) Base
b) Per Linear Foot
11 Concrete Removal/Replace Charge - Sidewalk
a) Base
b) Per Square Foot
12 Traffic Sign Fabrication
Cost Recovery Information
Current Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Unit
Notes
$202
99%
$204
100%
$549
98%
$561
100%
$202
99%
$204
100%
$202
99%
$204
100%
$193
95%
$204
100%
$1,546
95%
$1,632
100%
$773
95%
$816
100%
$4,028
99%
$4,076
100%
$39
77%
$40
79%
per square foot
$160
95%
$169
100%
$33
88%
$38
100%
$373
64%
$467
80%
per linear foot
$70
$70
$261
45%
$325
56%
per square foot
$19
$19
$875
97%
$905
100%
159
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
13 Street tree removal
14 Street tree planting - Property development
15 Engineering Plan Review per sheet - Initial Review

1. First three (3) reviews

2. Fourth and subsequent review
16 Non-exclusive franchise hauler application fee
17 Solid Waste Management Planning Application Plan review as required by City Municipal Code (first 3 reviews)
18 Solid Waste Management Building Permit Application Improvement plans review for solid waste management compliance with City's municipal codes (first 3 reviews)
19 Construction & Demolition (C&D) waste management: Processing solid waste management and Green Halo reconciliation
Cost Recovery Information
Current Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Unit
Notes
$225
100%
$225
100%
per hour
$598
96%
$625
100%
per tree
$168
100%
$169
100%
$34
91%
$38
100%
$1,320
96%
$1,378
100%
$760
93%
$816
100%
$760
93%
$816
100%
$190
93%
$204
100%
160
Water and Sewer Fees
161
City .of
Santa Clara
The Cente r of What 's Poss ib le
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Water and Sewer
Position [a]
FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d]
Direct [d]
Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [f]
Annual
Salary
Assistant Engineer (Civil)

2.00 2,080

216

1,864

3,728

20%
80%
100%
746

2,982

3,728

$73
$302,432
Assistant Director of Water and Sewer Utilities

1.00 2,080

216

1,864

100%
0%
100%
1,864

1,864

$111
$230,298
Assistant Sanitary Sewer Superintendent

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$67
$139,194
Assistant Water and Sewer Superintendent

3.00 2,080

216

1,864

5,592

20%
80%
100%
1,118

4,474

5,592

$67
$417,581
Associate Engineer

2.00 2,080

216

1,864

3,728

20%
80%
100%
746

2,982

3,728

$76
$318,032
Code Enforcement Officer

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$58
$120,370
Code Enforcement Technician

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$46
$96,470
Compliance Manager

1.00 2,080

216

1,864

60%
40%
100%
1,118

746

1,864

$78
$163,238
Director of Water and Sewer Utilities

1.00 2,080

216

1,864

100%
0%
100%
1,864

1,864

$137
$284,253
Equipment Operator

5.00 2,080

216

1,864

9,320

20%
80%
100%
1,864

7,456

9,320

$52
$536,016
Facilities Inspection Supervisor

1.00 2,080

216

1,864

60%
40%
100%
1,118

746

1,864

$62
$129,459
Facilities Technician

2.00 2,080

216

1,864

3,728

20%
80%
100%
746

2,982

3,728

$52
$214,406
Maintenance Systems Specialist

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$61
$126,464
Management Analyst

2.00 2,080

216

1,864

3,728

100%
0%
100%
3,728

3,728

$67
$278,803
Office Records Specialist

1.00 2,080

216

1,864

100%
0%
100%
1,864

1,864

$42
$87,734
Office Specialist II/III/IV

3.00 2,080

216

1,864

5,592

100%
0%
100%
5,592

5,592

$45
$282,298
Principal Engineer

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$107
$223,122
Pump Maintenance Technician

3.00 2,080

216

1,864

5,592

20%
80%
100%
1,118

4,474

5,592

$52
$321,610
Senior Engineer (Civil)

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$91
$188,365
Senior Engineering Aide

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$54
$113,235
Senior Project Engineer

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$91
$188,365
Senior Water and Sewer System Operator

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$96
$199,139
Senior Water Utility Engineer

0.10 2,080

216

1,864

186

20%
80%
100%
37 149

186

$91
$18,836
Sewer Inspection Technician

2.00 2,080

216

1,864

3,728

20%
80%
100%
746

2,982

3,728

$52
$214,406
Utility Business Supervisor

0.40 2,080

216

1,864

746

60%
40%
100%
447

298

746

$62
$51,784
Utility Business Systems Manager

0.60 2,080

216

1,864

1,118

60%
40%
100%
671

447

1,118

$86
$107,790
Utility Crew Supervisor

7.00 2,080

216

1,864

13,048

60%
40%
100%
7,829

5,219

13,048

$62
$906,214
Water and Sewer Maintenance Worker II

13.00 2,080

216

1,864

24,232

20%
80%
100%
4,846

19,386

24,232

$47
$1,264,661
Water and Sewer Operations Manager

1.00 2,080

216

1,864

60%
40%
100%
1,118

746

1,864

$90
$186,430
Water and Sewer System Operator

1.90 2,080

216

1,864

3,542

20%
80%
100%
708

2,833

3,542

$62
$245,972
Water Resource Specialist

1.00 2,080

216

1,864

20%
80%
100%
373

1,491

1,864

$61
$126,464
Water Service Technician II

10.00 2,080

216

1,864

18,640

20%
80%
100%
3,728

14,912

18,640

$52
$1,072,032
Total

73.00 136,072

47,346

88,726

136,072

$9,155,474
Total
35%
65%
100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [f] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
162
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Water and Sewer
FY 22/23 Forecast Expenses [a]
Program
1411
1412
1413
1422
1423
1424
1532
1511
1512
1514
1515
1516
Fund #
Fund Desc
Account Desc
Water Eng'rg
Admin Design
Water Eng'rg
Water Quality
Water Eng'rg
Water Res'rces
Water
System Mtce
Water Const.

Water
System
Operations
Solar -
System Mtce
Sewer Sys.

Admin
Sewer Sys.

Maint
Sewer Ops
Sewer SJ SC
WPCP
Sewer Strm
Pump Maint
Subtotal
Adjustment
Total
Notes
092
Water Utility
87010 - Salary And Wages - Regular
$1,774,641
$66,250
$49,027
$771,342
$1,494,283
$1,411,048
$145,620
$978,962
$1,228,541
$462,586
$28,772
$102,791
$8,513,863
$0
$8,513,863
092
Water Utility
87013 - Salary and Benefit Savings
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
092
Water Utility
87017 - Premium Pay
$0
$0
$0
$898
$3,463
$12,430
$490
$9
$8,591
$801
$0
$271
$26,953
$0
$26,953
092
Water Utility
87020 - Salary And Wages - As Needed
$160,684
$0
$0
$0
$0
$0
$0
$82,800
$0
$0
$0
$0
$243,484
$0
$243,484
092
Water Utility
87030 - S & W - O.T. Vacation Relief
$128,547
$0
$0
$0
$0
$0
$10,712
$0
$109,265
$16,068
$0
$3,214
$267,806
$0
$267,806
092
Water Utility
87090 - Separation Payouts
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
092
Water Utility
1 Salary Accounts
$2,063,872
$66,250
$49,027
$772,240
$1,497,746
$1,423,478
$156,822
$1,061,771
$1,346,397
$479,455
$28,772
$106,276
$9,052,106
$0
$9,052,106
092
Water Utility
87212 - PERS - Misc
$620,584
$23,168
$17,145
$268,597
$521,972
$496,680
$50,883
$342,345
$431,132
$161,960
$10,061
$35,941
$2,980,468
$0
$2,980,468
092
Water Utility
87221 - Medicare
$26,641
$1,012
$732
$11,651
$22,377
$21,255
$2,201
$14,738
$18,686
$6,943
$441
$1,494
$128,171
$0
$128,171
092
Water Utility
87222 - Social Security
$91,017
$3,842
$2,134
$49,215
$94,552
$90,295
$9,410
$49,413
$78,966
$29,065
$854
$6,338
$505,101
$0
$505,101
092
Water Utility
87223 - Social Security - OT
$7,970
$0
$0
$0
$0
$0
$0
$0
$6,775
$997
$0
$198
$15,940
$0
$15,940
092
Water Utility
87224 - Medicare OT
$1,864
$0
$0
$0
$0
$0
$0
$0
$1,586
$232
$0
$48
$3,730
$0
$3,730
092
Water Utility
87230 - Health Allocation
$148,565
$5,511
$3,235
$120,225
$230,216
$199,665
$27,088
$76,842
$191,193
$52,963
$1,138
$17,642
$1,074,283
$0
$1,074,283
092
Water Utility
87241 - Dental - City Paid
$3,224
$125
$69
$1,918
$3,788
$3,426
$411
$1,676
$3,175
$1,044
$27
$245
$19,128
$0
$19,128
092
Water Utility
87242 - Long Term Disability-CIty Paid
$3,928
$211
$91
$711
$2,326
$2,288
$2,277
$1,649
$1,727
$38
$114
$15,360
$0
$15,360
092
Water Utility
87243 - Vision- City Paid
$1,395
$51
$30
$832
$1,635
$1,483
$178
$724
$1,371
$455
$12
$107
$8,273
$0
$8,273
092
Water Utility
87250 - Basic Life Insurance
$1,028
$33
$30
$321
$614
$626
$72
$559
$525
$159
$12
$42
$4,021
$0
$4,021
092
Water Utility
87260 - Meal Allowance
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
092
Water Utility
87271 - VEBA
$7,050
$270
$150
$4,200
$8,280
$7,500
$900
$3,660
$6,930
$2,280
$60
$540
$41,820
$0
$41,820
092
Water Utility
87272 - EAP
$576
$21
$12
$343
$669
$612
$73
$293
$556
$188
$5
$44
$3,392
$0
$3,392
092
Water Utility
87274 - Auto Allowance
$11,952
$480
$672
$0
$0
$0
$0
$8,592
$360
$360
$384
$0
$22,800
$0
$22,800
092
Water Utility
87275 - Mobile Phone Allowance
$3,600
$192
$240
$0
$0
$0
$0
$2,688
$144
$144
$96
$0
$7,104
$0
$7,104
092
Water Utility
87279 - Misc. Other Benefits
$736
$0
$0
$120
$834
$530
$0
$218
$440
$96
$0
$48
$3,022
$0
$3,022
092
Water Utility
87390 - OPEB
$41,635
$1,595
$886
$24,801
$48,893
$44,288
$5,314
$21,611
$40,930
$13,468
$354
$3,187
$246,962
$0
$246,962
092
Water Utility
2 Benefit Accounts
$971,765
$36,511
$25,426
$482,934
$936,156
$868,648
$96,530
$525,636
$784,418
$272,081
$13,482
$65,988
$5,079,575
$0
$5,079,575
092
Water Utility
87500 - Operating Supplies
$17,341
$0
$0
$0
$42,448
$26,530
$0
$20,174
$0
$5,306
$0
$0
$111,799
$0
$111,799
092
Water Utility
87600 - Maintenance
$159,181
$0
$0
$418,558
$63,672
$689,785
$10,612
$0
$326,695
$34,701
$0
$0
$1,703,204
($1,703,204)
$0
092
Water Utility
87710 - Adver And Community Promotion
$5,306
$0
$0
$0
$0
$0
$0
$1,062
$0
$0
$0
$0
$6,368
($6,368)
$0
092
Water Utility
87720 - Misc Rec Pur Install & Service
$0
$0
$0
$0
$615,500
$0
$0
$0
$0
$0
$0
$0
$615,500
($615,500)
$0
092
Water Utility
87770 - Water Conservation Prgm
$0
$0
$254,690
$0
$0
$0
$0
$0
$0
$0
$0
$0
$254,690
($254,690)
$0
092
Water Utility
87810 - Utilities Expenses
$31,271
$0
$0
$0
$5,624
$10,686
$0
$0
$0
$4,499
$0
$0
$52,080
$0
$52,080
092
Water Utility
87825 - Conference, Travel and Training
$31,836
$0
$0
$0
$0
$0
$0
$22,285
$0
$0
$0
$0
$54,121
$0
$54,121
092
Water Utility
87870 - Contractual Serv Not Class
$227,029
($398)
$265,302
$0
$0
$0
$0
$92,468
$0
$0
$0
$0
$584,401
($584,401)
$0
092
Water Utility
87920 - Right of Way Rental Expense
$0
$0
$0
$0
$0
$2,197,635
$0
$1,805,104
$0
$0
$0
$0
$4,002,739
($4,002,739)
$0
092
Water Utility
87940 - Mandated Program Costs
$76,407
$173,401
$0
$0
$0
$21,224
$0
$58,366
$0
$16,979
$0
$0
$346,377
($346,377)
$0
092
Water Utility
3 Mat/Serv/Sup
$548,371
$173,003
$519,992
$418,558
$727,244
$2,945,860
$10,612
$1,999,459
$326,695
$61,485
$0
$0
$7,731,279
($7,513,279)
$218,000
092
Water Utility
87880 - Resources: Non-JPA
$0
$0
$26,346,800
$0
$0
$0
$0
$0
$26,346,800
($26,346,800)
$0
092
Water Utility
87960 - Generation & Pumping Expense
$0
$0
$0
$0
$0
$1,153,200
$0
$0
$0
$140,506
$0
$0
$1,293,706
($1,293,706)
$0
092
Water Utility
87980 - Resources - JPA
$0
$0
$0
$0
$0
$0
$0
$396,790
$0
$0
$18,795,589
$0
$19,192,379
($19,192,379)
$0
092
Water Utility
4 Resource/Product
$0
$0
$26,346,800
$0
$0
$1,153,200
$0
$396,790
$0
$140,506
$18,795,589
$0
$46,832,885
($46,832,885)
$0
092
Water Utility
87640 - Vehicle Equipment Maintenance
$0
$0
$0
$71,247
$188,004
$159,500
$0
$10,263
$2,394
$272,173
$0
$0
$703,581
$0
$703,581
092
Water Utility
87650 - Technical Services Maintenance
$535,664
$0
$0
$0
$0
$0
$0
$507,536
$0
$0
$0
$0
$1,043,200
$0
$1,043,200
092
Water Utility
87660 - Workers Comp Insurance
$61,838
$2,325
$1,712
$27,120
$52,207
$49,371
$5,008
$34,216
$42,977
$16,102
$1,010
$3,614
$297,500
$0
$297,500
092
Water Utility
87680 - Unemployment Insurance
$1,562
$59
$43
$685
$1,319
$1,247
$127
$865
$1,086
$407
$26
$91
$7,517
$0
$7,517
092
Water Utility
87740 - Vehicle Equipment Amortization
$0
$0
$0
$40,575
$222,403
$100,880
$0
$3,425
$3,596
$214,983
$0
$0
$585,862
$0
$585,862
092
Water Utility
87750 - Communi Equipment Amortization
$29,347
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$29,347
$0
$29,347
092
Water Utility
87840 - Insurance And Surety Bonds
$54,179
$2,037
$1,500
$23,761
$45,741
$43,257
$4,388
$29,377
$36,899
$13,825
$868
$3,103
$258,935
$0
$258,935
092
Water Utility
87990 - Services From Other Funds
$0
$0
$0
$25,168
$0
$0
$0
$0
$25,168
$0
$0
$0
$50,336
$0
$50,336
092
Water Utility
87994 - Services from Other Funds-CAP
$0
$0
$0
$0
$0
$2,852,363
$0
$0
$0
$0
$1,400,279
$0
$4,252,642
$0
$4,252,642
092
Water Utility
5 Interfund Services
$682,590
$4,421
$3,255
$188,556
$509,674
$3,206,618
$9,523
$585,682
$112,120
$517,490
$1,402,183
$6,808
$7,228,920
$0
$7,228,920
Subtotal
$4,266,598
$280,185
$26,944,500
$1,862,288
$3,670,820
$9,597,804
$273,487
$4,569,338
$2,569,630
$1,471,017
$20,240,026
$179,072
$75,924,765
($54,346,164)
$21,578,601
163
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Water and Sewer
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $21,578,601
Direct Hours 88,726 [b]
Total $243
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $14,131,681 65% $159
Equipment $0 0% $0
Materials / Supplies $3,194,278 15% $36
Other Costs $0 0% $0
Overhead $4,252,642 20% $48
Total $21,578,601 100% $243
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $9,052,106
Benefit Accounts $5,079,575
Total 0.56
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 65% 1,215
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.71 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Assistant Engineer (Civil) $73 $41 $113 1.71 $194 $36 $48 $278 Assistant Director of Water and Sewer Utilities $111 $62 $173 1.71 $296 $36 $48 $380 Assistant Sanitary Sewer Superintendent $67 $38 $104 1.71 $179 $36 $48 $263 Assistant Water and Sewer Superintendent $67 $38 $104 1.71 $179 $36 $48 $263 Associate Engineer $76 $43 $119 1.71 $204 $36 $48 $288
Code Enforcement Officer $58 $32 $90 1.71 $155 $36 $48 $239 Code Enforcement Technician $46 $26 $72 1.71 $124 $36 $48 $208 Compliance Manager $78 $44 $123 1.71 $210 $36 $48 $294
Director of Water and Sewer Utilities $137 $77 $213 1.71 $365 $36 $48 $449 Equipment Operator $52 $29 $80 1.71 $138 $36 $48 $222
Facilities Inspection Supervisor $62 $35 $97 1.71 $166 $36 $48 $250 Facilities Technician $52 $29 $80 1.71 $138 $36 $48 $222 Maintenance Systems Specialist $61 $34 $95 1.71 $162 $36 $48 $246 Management Analyst $67 $38 $105 1.71 $179 $36 $48 $263
Office Records Specialist $42 $24 $66 1.71 $113 $36 $48 $197 Office Specialist II/III/IV $45 $25 $71 1.71 $121 $36 $48 $205 Principal Engineer $107 $60 $167 1.71 $287 $36 $48 $371 Pump Maintenance Technician $52 $29 $80 1.71 $138 $36 $48 $222 Senior Engineer (Civil) $91 $51 $141 1.71 $242 $36 $48 $326 Senior Engineering Aide $54 $31 $85 1.71 $145 $36 $48 $229 Senior Project Engineer $91 $51 $141 1.71 $242 $36 $48 $326 Senior Water and Sewer System Operator $96 $54 $149 1.71 $256 $36 $48 $340 Senior Water Utility Engineer $91 $51 $141 1.71 $242 $36 $48 $326 Sewer Inspection Technician $52 $29 $80 1.71 $138 $36 $48 $222 Utility Business Supervisor $62 $35 $97 1.71 $166 $36 $48 $250 Utility Business Systems Manager $86 $48 $135 1.71 $231 $36 $48 $315 Utility Crew Supervisor $62 $35 $97 1.71 $166 $36 $48 $250 Water and Sewer Maintenance Worker II $47 $26 $73 1.71 $125 $36 $48 $209 Water and Sewer Operations Manager $90 $50 $140 1.71 $239 $36 $48 $323 Water and Sewer System Operator $62 $35 $97 1.71 $166 $36 $48 $250 Water Resource Specialist $61 $34 $95 1.71 $162 $36 $48 $246 Water Service Technician II $52 $29 $80 1.71 $138 $36 $48 $222 164
I I I

I I I I
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Water and Sewer
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Description FTE
Hours Per
FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-
Burdened
Hourly Rate
ICR
Multiplier Notes
Total 73.00 2,080 151,840 $9,155,474 $60 $243 4.03 [a] Source: FY 21/22 & 22/23 Adopted budget.
[b] See worksheet labeled: Allocation of Annual Labor Effort - Water. [c] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021. 165
--------
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Estimated Cost of Labor
Service Time
Fee Description
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Maint
Sys. Spec
Office
Spec IV
Prin. Eng'r
Pump
Mtc Tech -
Wtr
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Total
Water Service Installation
1 5/8" x 3/4" water services

2.00 18.00

18.00 1.00

36.00 75.00
1 1" water service

2.00 18.00

18.00 1.00

36.00 75.00
2 1" water service - SFR (abandonment)

2.00 22.00

22.00 1.00

44.00 91.00
3 1 - 1/2" water service

2.00 18.00

18.00 1.00

36.00 75.00
3 2" water service

2.00 18.00

18.00 1.00

36.00 75.00
4 3" water service (dual 2" services)

3.00 40.00

40.00 1.00

80.00 164.00
5 4" water service

3.00 40.00

40.00 1.00

80.00 164.00
6 6" water service

3.00 40.00

40.00 1.00

80.00 164.00
7 8" water service

3.00 40.00

40.00 1.00

80.00 164.00
Dual Water Service Installation
8 4" water service

3.00 40.00

40.00 1.00

80.00 164.00
9 6" water service

3.00 40.00

40.00 1.00

80.00 164.00
10 8" water service

3.00 40.00

40.00 1.00

80.00 164.00
Water Service - Meter Device Cost Only
11 1" water meter
12 1" water meter and backflow preventer
13 1 - 1/2" water meter backflow and preventer
14 2" water meter backflow and preventer
15 3" water meter and backflow preventer
16 4" water meter and backflow preventer
17 6" water meter and backflow preventer
18 8" water meter and backflow preventer
Fire Hydrant
19 Fire hydrant

2.00 27.00

27.00 1.00

54.00 111.00
Fire Service (Installation of fire service line)
20 2" fire service

3.00 18.00

18.00 1.00

36.00 76.00
21 4" fire service

3.00 40.00

40.00 1.00

80.00 164.00
22 6" fire service

3.00 40.00

40.00 1.00

80.00 164.00
23 8" fire service

3.00 40.00

40.00 1.00

80.00 164.00
24 10" fire service

3.00 40.00

40.00 1.00

80.00 164.00
166
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Service Time
Fee Description
Water Service Installation
1 5/8" x 3/4" water services
1 1" water service
2 1" water service - SFR (abandonment)
3 1 - 1/2" water service
3 2" water service
4 3" water service (dual 2" services)
5 4" water service
6 6" water service
7 8" water service
Dual Water Service Installation
8 4" water service
9 6" water service
10 8" water service
Water Service - Meter Device Cost Only
11 1" water meter
12 1" water meter and backflow preventer
13 1 - 1/2" water meter backflow and preventer
14 2" water meter backflow and preventer
15 3" water meter and backflow preventer
16 4" water meter and backflow preventer
17 6" water meter and backflow preventer
18 8" water meter and backflow preventer
Fire Hydrant
19 Fire hydrant
Fire Service (Installation of fire service line)
20 2" fire service
21 4" fire service
22 6" fire service
23 8" fire service
24 10" fire service
Estimated Cost of Labor
$278
$288
$263
$294
$222
$222
$246
$205
$371
$222
$326
$326
$250
$246
$222
$209
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Maint
Sys. Spec
Office
Spec IV
Prin. Eng'r
Pump
Mtc Tech -
Wtr
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Labor
Cost of Svc
$0
$0
$526
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$222
$7,524
$16,768
$0
$0
$526
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$222
$7,524
$16,768
$0
$0
$526
$0
$4,884
$0
$0
$0
$0
$0
$0
$0
$5,500
$0
$222
$9,196
$20,328
$0
$0
$526
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$222
$7,524
$16,768
$0
$0
$526
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$222
$7,524
$16,768
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$526
$0
$5,994
$0
$0
$0
$0
$0
$0
$0
$6,750
$0
$222
$11,286
$24,778
$0
$0
$789
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$222
$7,524
$17,031
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
$0
$0
$789
$0
$8,880
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$222
$16,720
$36,611
167
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Service Time
Fee Description
Water Service Installation
1 5/8" x 3/4" water services
1 1" water service
2 1" water service - SFR (abandonment)
3 1 - 1/2" water service
3 2" water service
4 3" water service (dual 2" services)
5 4" water service
6 6" water service
7 8" water service
Dual Water Service Installation
8 4" water service
9 6" water service
10 8" water service
Water Service - Meter Device Cost Only
11 1" water meter
12 1" water meter and backflow preventer
13 1 - 1/2" water meter backflow and preventer
14 2" water meter backflow and preventer
15 3" water meter and backflow preventer
16 4" water meter and backflow preventer
17 6" water meter and backflow preventer
18 8" water meter and backflow preventer
Fire Hydrant
19 Fire hydrant
Fire Service (Installation of fire service line)
20 2" fire service
21 4" fire service
22 6" fire service
23 8" fire service
24 10" fire service
Cost Recovery Information
Meter
Backflow
Other
Materials
Equip
Cost
Total
M'tls &
Equip
Total Cost
of Svc
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $
Notes
+
$0
$0
$0
$0
$0
=
$16,768
$19,525
116%
$16,768
100%
-14%
($2,757)
+
$0
$0
$973
$3,121
$4,094
=
$20,862
$19,525
94%
$20,862
100%
7%
$1,337
+
$0
$0
$1,176
$3,725
$4,901
=
$25,229
$25,229
100%
+
$0
$0
$1,624
$3,121
$4,745
=
$21,513
$19,525
91%
$21,513
100%
10%
$1,988
+
$0
$0
$1,624
$3,121
$4,745
=
$21,513
$19,525
91%
$21,513
100%
10%
$1,988
+
$0
$0
$3,247
$5,298
$8,545
=
$45,156
$42,498
94%
$45,156
100%
6%
$2,658
+
$0
$0
$7,907
$7,149
$15,056
=
$51,667
$43,175
84%
$51,667
100%
20%
$8,492
+
$0
$0
$8,182
$7,149
$15,331
=
$51,942
$43,602
84%
$51,942
100%
19%
$8,340
+
$0
$0
$9,427
$7,149
$16,576
=
$53,187
$44,638
84%
$53,187
100%
19%
$8,549
+
$13,039
$7,149
$20,188
=
$56,799
varies
$56,799
100%
+
$14,751
$7,149
$21,900
=
$58,511
varies
$58,511
100%
+
$18,858
$7,149
$26,007
=
$62,618
varies
$62,618
100%
+
$203
$0
$0
$0
$203
=
$203
$114
56%
$203
100%
78%
$89
+
$203
$362
$0
$0
$565
=
$565
$640
113%
$565
100%
-12%
($75)
+
$578
$969
$0
$0
$1,547
=
$1,547
$1,185
77%
$1,547
100%
31%
$362
+
$900
$969
$0
$0
$1,869
=
$1,869
$1,450
78%
$1,869
100%
29%
$419
+
$2,640
$2,077
$0
$0
$4,717
=
$4,717
$2,108
45%
$4,717
100%
124%
$2,609
+
$3,772
$2,455
$0
$0
$6,227
=
$6,227
$2,520
40%
$6,227
100%
147%
$3,707
+
$9,100
$3,835
$0
$0
$12,935
=
$12,935
$5,141
40%
$12,935
100%
152%
$7,794
+
$10,765
$7,202
$0
$0
$17,967
=
$17,967
$21,045
117%
$17,967
100%
-15%
($3,078)
+
-
-
$10,064
$4,972
$15,036
=
$39,814
$37,887
95%
$39,814
100%
5%
$1,927
+
-
-
$1,931
$3,121
$5,052
=
$22,083
$21,153
96%
$22,083
100%
4%
$930
+
-
-
$7,187
$7,149
$14,336
=
$50,947
$45,034
88%
$50,947
100%
13%
$5,913
+
-
-
$7,837
$7,149
$14,986
=
$51,597
$47,116
91%
$51,597
100%
10%
$4,481
+
-
-
$8,726
$7,149
$15,875
=
$52,486
$53,464
102%
$52,486
100%
-2%
($978)
+
-
-
$11,075
$7,149
$18,224
=
$54,835
$61,395
112%
$54,835
100%
-11%
($6,560)
168
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Estimated Cost of Labor
Service Time
Fee Description
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Maint
Sys. Spec
Office
Spec IV
Prin. Eng'r
Pump
Mtc Tech -
Wtr
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Total
Fire Service Upgrade (Upgrade device to DCDA or RPDA)
25 2" fire service

2.00 9.00

9.00 1.00

18.00 39.00
26 4" fire service

2.00 18.00

18.00 1.00

36.00 75.00
27 6" fire service

2.00 18.00

18.00 1.00

36.00 75.00
28 8" fire service

2.00 18.00

18.00 1.00

36.00 75.00
29 10" fire service

2.00 18.00

18.00 1.00

36.00 75.00
Fire Service - Cost of Backflow Preventer - device cost only 30 2" DCDA
31 4" DCDA
32 6" DCDA
33 8" DCDA
34 10" DCDA
35 2" RPDA
36 4" RPDA
37 6" RPDA
38 8" RPDA
39 10" RPDA
40 Fire Hydrant Flow Test

1.00 1.50

1.00 3.00

6.50 41
Portable hydrant meter and Deposit (Includes cost of RP backflow)
42 Recycled hydrant meter and Deposit (Includes cost of RP backflow)
43 Water meter test

3.75 3.75
44 Engineering Plan Review
Engineering Plan Check for SFH Remodel (per plan set) - includes 3 checks

2.00 2.00
Engineering Plan Check for Dry Utilities up to $25,000 (per plan set) - includes 3 checks

4.00 4.00
Engineering Plan Check for Dry Utilitiesover $25,000 (per sheet) - includes 3 checks

3.00 3.00
Engineering Plan Check for Projects up to $25K (per plan set) - includes 3 checks

1.00 0.25

2.00 3.25
Engineering Plan Check for Projects over $25K (per sheet) - includes 3 checks

2.50 0.50

5.00 8.00
Engineering Plan Check (per plan set for Projects up to $25K and per sheet for Projects over $25K - 4th and
subsequent review

1.00 1.00

2.00 169
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Service Time
Fee Description
Fire Service Upgrade (Upgrade device to DCDA or RPDA)
25 2" fire service
26 4" fire service
27 6" fire service
28 8" fire service
29 10" fire service
Fire Service - Cost of Backflow Preventer - device cost only 30 2" DCDA
31 4" DCDA
32 6" DCDA
33 8" DCDA
34 10" DCDA
35 2" RPDA
36 4" RPDA
37 6" RPDA
38 8" RPDA
39 10" RPDA
40 Fire Hydrant Flow Test
41 Portable hydrant meter and Deposit (Includes cost of RP backflow)
42 Recycled hydrant meter and Deposit (Includes cost of RP backflow)
43 Water meter test
44 Engineering Plan Review
Engineering Plan Check for SFH Remodel (per plan set) - includes 3 checks
Engineering Plan Check for Dry Utilities up to $25,000 (per plan set) - includes 3 checks
Engineering Plan Check for Dry Utilitiesover $25,000 (per sheet) - includes 3 checks
Engineering Plan Check for Projects up to $25K (per plan set) - includes 3 checks
Engineering Plan Check for Projects over $25K (per sheet) - includes 3 checks
Engineering Plan Check (per plan set for Projects up to $25K and per sheet for Projects over $25K - 4th and
subsequent review
Estimated Cost of Labor
$278
$288
$263
$294
$222
$222
$246
$205
$371
$222
$326
$326
$250
$246
$222
$209
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Maint
Sys. Spec
Office
Spec IV
Prin. Eng'r
Pump
Mtc Tech -
Wtr
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Labor
Cost of Svc
$0
$0
$526
$0
$1,998
$0
$0
$0
$0
$0
$0
$0
$2,250
$0
$222
$3,762
$8,758
$0
$0
$526
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$222
$7,524
$16,768
$0
$0
$526
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$222
$7,524
$16,768
$0
$0
$526
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$222
$7,524
$16,768
$0
$0
$526
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$222
$7,524
$16,768
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$288
$0
$0
$0
$0
$0
$0
$0
$333
$0
$326
$0
$0
$0
$627
$1,574
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$833
$0
$833
$0
$576
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$576
$0
$1,152
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,152
$0
$864
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$864
$278
$0
$0
$0
$0
$0
$0
$0
$93
$0
$0
$652
$0
$0
$0
$0
$1,023
$0
$720
$0
$0
$0
$0
$0
$0
$186
$0
$0
$1,630
$0
$0
$0
$0
$2,536
$0
$288
$0
$0
$0
$0
$0
$0
$0
$0
$0
$326
$0
$0
$0
$0
$614
170
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Service Time
Fee Description
Fire Service Upgrade (Upgrade device to DCDA or RPDA)
25 2" fire service
26 4" fire service
27 6" fire service
28 8" fire service
29 10" fire service
Fire Service - Cost of Backflow Preventer - device cost only 30 2" DCDA
31 4" DCDA
32 6" DCDA
33 8" DCDA
34 10" DCDA
35 2" RPDA
36 4" RPDA
37 6" RPDA
38 8" RPDA
39 10" RPDA
40 Fire Hydrant Flow Test
41 Portable hydrant meter and Deposit (Includes cost of RP backflow)
42 Recycled hydrant meter and Deposit (Includes cost of RP backflow)
43 Water meter test
44 Engineering Plan Review
Engineering Plan Check for SFH Remodel (per plan set) - includes 3 checks
Engineering Plan Check for Dry Utilities up to $25,000 (per plan set) - includes 3 checks
Engineering Plan Check for Dry Utilitiesover $25,000 (per sheet) - includes 3 checks
Engineering Plan Check for Projects up to $25K (per plan set) - includes 3 checks
Engineering Plan Check for Projects over $25K (per sheet) - includes 3 checks
Engineering Plan Check (per plan set for Projects up to $25K and per sheet for Projects over $25K - 4th and
subsequent review
Cost Recovery Information
Meter
Backflow
Other
Materials
Equip
Cost
Total
M'tls &
Equip
Total Cost
of Svc
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $
Notes
+
-
$0
$334
$1,089
$1,423
=
$10,181
varies
$10,181
100%
+
-
$0
$1,789
$2,177
$3,966
=
$20,734
$18,657
90%
$20,734
100%
11%
$2,077
+
-
$0
$1,956
$2,177
$4,133
=
$20,901
$20,738
99%
$20,901
100%
1%
$163
+
-
$0
$2,152
$2,177
$4,329
=
$21,097
$23,096
109%
$21,097
100%
-9%
($1,999)
+
-
$0
$2,997
$2,177
$5,174
=
$21,942
$31,027
141%
$21,942
100%
-29%
($9,085)
+
$969
$0
$0
$969
=
$969
$969
100%
+
-
$3,042
$0
$0
$3,042
=
$3,042
$2,743
90%
$3,042
100%
11%
$299
+
-
$4,549
$0
$0
$4,549
=
$4,549
$4,082
90%
$4,549
100%
11%
$467
+
-
$8,462
$0
$0
$8,462
=
$8,462
$7,832
93%
$8,462
100%
8%
$630
+
-
$12,173
$0
$0
$12,173
=
$12,173
$12,062
99%
$12,173
100%
1%
$111
+
$969
$969
=
$969
$969
100%
+
-
$4,169
$0
$0
$4,169
=
$4,169
$3,484
84%
$4,169
100%
20%
$685
+
-
$6,528
$0
$0
$6,528
=
$6,528
$4,984
76%
$6,528
100%
31%
$1,544
+
-
$12,430
$0
$0
$12,430
=
$12,430
$9,492
76%
$12,430
100%
31%
$2,938
+
-
$16,399
$0
$0
$16,399
=
$16,399
$13,202
81%
$16,399
100%
24%
$3,197
+
-
$0
$0
$310
$310
=
$1,884
$1,905
101%
$1,884
100%
-1%
($21)
+
$0
$0
$0
$2,185
$2,185
=
$2,185
$2,185
$2,185
100%
0%
$0
+
$0
$0
$0
$2,185
$2,185
=
$2,185
$2,185
$2,185
100%
0%
$0
+
$0
$0
$0
$0
$0
=
$833
$435
52%
$479
57%
10%
$44
+
-
-
$44
$0
$44
=
$620
$620
100%
+
-
-
$44
$0
$44
=
$1,196
$1,848
155%
$1,196
100%
-35%
($652)
+
-
-
$44
$0
$44
=
$908
$423
47%
$908
100%
115%
$485
+
-
-
$44
$0
$44
=
$1,067
$649
61%
$1,067
100%
64%
$418
+
-
-
$44
$0
$44
=
$2,580
$1,848
72%
$2,580
100%
40%
$732
+
-
-
$44
$0
$44
=
$658
$423
64%
$658
100%
56%
$235
171
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Estimated Cost of Labor
Service Time
Fee Description
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Maint
Sys. Spec
Office
Spec IV
Prin. Eng'r
Pump
Mtc Tech -
Wtr
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Total
45 Field Inspection
Single Family Home Remodel

0.50 2.00

2.50 All other Projects
$0-$15K

0.50 2.00

2.50 $15,001-$25K

1.00 4.00

5.00 $25,001-$50K

2.00 9.00

11.00 $50,001-$100K

4.00 20.00

24.00 $101K-$200K

4.00 25.00

29.00 $201K-$500K

4.00 44.00

48.00 $501K-$1M

4.00 85.00

89.00 >$1M - base fee

4.00 100.00
104.00
>$1M; fee for each additional $500K of fraction thereof

4.00 27.50

31.50 46
Water Supply Assessment Preparation

25.00 25.00

50.00 47
Supplemental Assessment Preparation

16.00 16.00

32.00 48
Water reconnection fee - normal reconnection

1.00 1.00
49 Water replacement/reconnection fee due to meter
tampering/illegal access

2.00 2.00
50 Small water service (2" and smaller) abandonment

1.00 9.00

9.00 18.00

37.00 51
Large water service (3" and larger) abandonment

1.00 18.00

18.00 36.00

73.00 52
Water service relocation
Insertion Valve Installation
53 2"

4.00 18.00

1.00 18.00

36.00 77.00
54 3"

4.00 18.00

1.00 18.00

36.00 77.00
53 4"

2.00 9.00

1.00 9.00

18.00 39.00
54 6"

2.00 9.00

1.00 9.00

18.00 39.00
55 8"

2.00 9.00

1.00 9.00

18.00 39.00
56 10"

2.00 9.00

1.00 9.00

18.00 39.00
57 12"

2.00 9.00

1.00 9.00

18.00 39.00
58 4" Excavation Included

4.00 18.00

1.00 18.00

36.00 77.00
59 6" Excavation Included

4.00 18.00

1.00 18.00

36.00 77.00
60 8" Excavation Included

4.00 18.00

1.00 18.00

36.00 77.00
61 10" Excavation Included

4.00 18.00

1.00 18.00

36.00 77.00
62 12" Excavation Included

4.00 18.00

1.00 18.00

36.00 77.00
172
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Service Time
Fee Description
45 Field Inspection
Single Family Home Remodel
All other Projects
$0-$15K
$15,001-$25K
$25,001-$50K
$50,001-$100K
$101K-$200K
$201K-$500K
$501K-$1M
>$1M - base fee
>$1M; fee for each additional $500K of fraction thereof 46 Water Supply Assessment Preparation
47 Supplemental Assessment Preparation
48 Water reconnection fee - normal reconnection
49 Water replacement/reconnection fee due to meter
tampering/illegal access
50 Small water service (2" and smaller) abandonment
51 Large water service (3" and larger) abandonment
52 Water service relocation
Insertion Valve Installation
53 2"
54 3"
53 4"
54 6"
55 8"
56 10"
57 12"
58 4" Excavation Included
59 6" Excavation Included
60 8" Excavation Included
61 10" Excavation Included
62 12" Excavation Included
Estimated Cost of Labor
$278
$288
$263
$294
$222
$222
$246
$205
$371
$222
$326
$326
$250
$246
$222
$209
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Maint
Sys. Spec
Office
Spec IV
Prin. Eng'r
Pump
Mtc Tech -
Wtr
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Labor
Cost of Svc
$0
$0
$132
$0
$0
$444
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$576
$0
$0
$132
$0
$0
$444
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$576
$0
$0
$263
$0
$0
$888
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,151
$0
$0
$526
$0
$0
$1,998
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$2,524
$0
$0
$1,052
$0
$0
$4,440
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$5,492
$0
$0
$1,052
$0
$0
$5,550
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$6,602
$0
$0
$1,052
$0
$0
$9,768
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$10,820
$0
$0
$1,052
$0
$0
$18,870
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$19,922
$0
$0
$1,052
$0
$0
$22,200
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$23,252
$0
$0
$1,052
$0
$0
$6,105
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$7,157
$0
$0
$0
$7,350
$0
$0
$0
$0
$0
$0
$0
$0
$0
$6,150
$0
$0
$13,500
$0
$0
$0
$4,704
$0
$0
$0
$0
$0
$0
$0
$0
$0
$3,936
$0
$0
$8,640
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$222
$0
$222
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$444
$0
$444
$0
$0
$263
$0
$1,998
$0
$0
$0
$0
$0
$0
$0
$2,250
$0
$0
$3,762
$8,273
$0
$0
$263
$0
$3,996
$0
$0
$0
$0
$0
$0
$0
$4,500
$0
$0
$7,524
$16,283
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,052
$0
$3,996
$222
$0
$0
$0
$0
$0
$0
$4,500
$0
$0
$7,524
$17,294
$0
$0
$1,052
$0
$3,996
$222
$0
$0
$0
$0
$0
$0
$4,500
$0
$0
$7,524
$17,294
$0
$0
$526
$0
$1,998
$222
$0
$0
$0
$0
$0
$0
$2,250
$0
$0
$3,762
$8,758
$0
$0
$526
$0
$1,998
$222
$0
$0
$0
$0
$0
$0
$2,250
$0
$0
$3,762
$8,758
$0
$0
$526
$0
$1,998
$222
$0
$0
$0
$0
$0
$0
$2,250
$0
$0
$3,762
$8,758
$0
$0
$526
$0
$1,998
$222
$0
$0
$0
$0
$0
$0
$2,250
$0
$0
$3,762
$8,758
$0
$0
$526
$0
$1,998
$222
$0
$0
$0
$0
$0
$0
$2,250
$0
$0
$3,762
$8,758
$0
$0
$1,052
$0
$3,996
$222
$0
$0
$0
$0
$0
$0
$4,500
$0
$0
$7,524
$17,294
$0
$0
$1,052
$0
$3,996
$222
$0
$0
$0
$0
$0
$0
$4,500
$0
$0
$7,524
$17,294
$0
$0
$1,052
$0
$3,996
$222
$0
$0
$0
$0
$0
$0
$4,500
$0
$0
$7,524
$17,294
$0
$0
$1,052
$0
$3,996
$222
$0
$0
$0
$0
$0
$0
$4,500
$0
$0
$7,524
$17,294
$0
$0
$1,052
$0
$3,996
$222
$0
$0
$0
$0
$0
$0
$4,500
$0
$0
$7,524
$17,294
173
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Service Time
Fee Description
45 Field Inspection
Single Family Home Remodel
All other Projects
$0-$15K
$15,001-$25K
$25,001-$50K
$50,001-$100K
$101K-$200K
$201K-$500K
$501K-$1M
>$1M - base fee
>$1M; fee for each additional $500K of fraction thereof 46 Water Supply Assessment Preparation
47 Supplemental Assessment Preparation
48 Water reconnection fee - normal reconnection
49 Water replacement/reconnection fee due to meter
tampering/illegal access
50 Small water service (2" and smaller) abandonment
51 Large water service (3" and larger) abandonment
52 Water service relocation
Insertion Valve Installation
53 2"
54 3"
53 4"
54 6"
55 8"
56 10"
57 12"
58 4" Excavation Included
59 6" Excavation Included
60 8" Excavation Included
61 10" Excavation Included
62 12" Excavation Included
Cost Recovery Information
Meter
Backflow
Other
Materials
Equip
Cost
Total
M'tls &
Equip
Total Cost
of Svc
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $
Notes
+
-
-
$0
$0
$0
=
$576
$361
63%
$576
100%
59%
$215
+
-
-
$0
$0
$0
=
$576
$361
63%
$576
100%
59%
$215
+
-
-
$0
$0
$0
=
$1,151
$361
31%
$1,151
100%
219%
$790
+
-
-
$0
$0
$0
=
$2,524
$1,448
57%
$2,524
100%
74%
$1,076
+
-
-
$0
$0
$0
=
$5,492
$3,617
66%
$5,492
100%
52%
$1,875
+
-
-
$0
$0
$0
=
$6,602
$6,027
91%
$6,602
100%
10%
$575
+
-
-
$0
$0
$0
=
$10,820
$9,647
89%
$10,820
100%
12%
$1,173
+
-
-
$0
$0
$0
=
$19,922
$20,500
103%
$19,922
100%
-3%
($578)
+
-
-
$0
$0
$0
=
$23,252
$41,001
176%
$23,252
100%
-43%
($17,749)
+
-
-
$0
$0
$0
=
$7,157
$12,427
174%
$7,157
100%
-42%
($5,270)
+
-
-
$0
$0
$0
=
$13,500
$13,787
102%
$13,500
100%
-2%
($287)
+
-
-
$0
$0
$0
=
$8,640
$8,823
102%
$8,640
100%
-2%
($183)
+
-
-
$0
$156
$156
=
$378
$245
65%
$245
65%
0%
$0
+
-
-
$0
$156
$156
=
$600
$445
74%
$445
74%
0%
$0
+
-
-
-
$1,088
$1,088
=
$9,361
$10,424
111%
$9,361
100%
-10%
($1,063)
+
-
-
$1,526
$2,177
$3,702
=
$19,985
$15,288
76%
$19,985
100%
31%
$4,697
+
-
-
$0
$0
$0
=
$0
$7,128
$7,128
0%
$0
+
-
-
$0
=
$3,119
-100%
($3,119)
+
-
-
$0
=
$3,232
-100%
($3,232)
+
-
-
$3,481
$2,363
$5,844
=
$14,602
$5,001
34%
$14,602
100%
192%
$9,601
+
-
-
$4,278
$2,363
$6,641
=
$15,399
$5,335
35%
$15,399
100%
189%
$10,064
+
-
-
$4,976
$2,363
$7,339
=
$16,097
$5,638
35%
$16,097
100%
186%
$10,459
+
-
-
$8,103
$2,363
$10,466
=
$19,224
$7,911
41%
$19,224
100%
143%
$11,313
+
-
-
$9,643
$2,363
$12,006
=
$20,764
$8,777
42%
$20,764
100%
137%
$11,987
+
-
-
$3,481
$4,725
$8,206
=
$25,500
$5,001
20%
$25,500
100%
410%
$20,499
+
-
-
$4,278
$4,725
$9,003
=
$26,297
$5,335
20%
$26,297
100%
393%
$20,962
+
-
-
$4,976
$4,725
$9,701
=
$26,995
$5,638
21%
$26,995
100%
379%
$21,357
+
-
-
$8,103
$4,725
$12,828
=
$30,122
$7,911
26%
$30,122
100%
281%
$22,211
+
-
-
$9,643
$4,725
$14,368
=
$31,662
$8,777
28%
$31,662
100%
261%
$22,885
174
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Estimated Cost of Labor
Service Time
Fee Description
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Maint
Sys. Spec
Office
Spec IV
Prin. Eng'r
Pump
Mtc Tech -
Wtr
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Total
Field Marking - Water
58 Up to 50 ft. of excavation

1.00 0.25

1.25 59
Over 50 ft. - each additional 50 ft. or fraction thereof of excavation

0.50 0.50
Field Marking - Recycled Water
60 Up to 50 ft. of excavation

1.00 0.25

1.25 61
Over 50 ft. - each additional 50 ft. or fraction thereof of excavation

0.50 0.50
62 Small water and fire services - 2" and smaller (Tap for Construction Installation Services)

1.00 1.00

0.50 2.50
63 Large water and fire services -4",6",8" (Tap for Construction Installation Services)

1.00 1.00

0.50 2.50
64 Large water and fire services - 10,12" (Tap for Construction Installation Services)

1.00 1.00

0.50 2.50
65 Project Clearance Committee / Subdivision Committee
Review

0.50 3.00

3.50 66
Hold Harmless Agreement

2.00 2.00

4.00 67
Fire Flow- Single Family Homes

1.00 1.00

2.00 68
Fire Flow - Others excluding Single Family Homes

1.00 2.00

1.00 4.00
69 Development Impact Analysis

1.00 2.00

3.00 6.00
Water Service Upgrade excluding Device Cost
70 5/8" x 3/4" water services and backflow preventer

2.00 9.00

9.00 1.00

18.00 39.00
71 1" water service and backflow preventer

2.00 9.00

9.00 1.00

18.00 39.00
72 1 - 1/2" water service and backflow preventer

2.00 9.00

9.00 1.00

18.00 39.00
73 2" water service and backflow preventer

2.00 9.00

9.00 1.00

18.00 39.00
74 3" water service and backflow preventer

2.00 9.00

9.00 1.00

18.00 39.00
175
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Service Time
Fee Description
Field Marking - Water
58 Up to 50 ft. of excavation
59 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation
Field Marking - Recycled Water
60 Up to 50 ft. of excavation
61 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation
62 Small water and fire services - 2" and smaller (Tap for Construction Installation Services)
63 Large water and fire services -4",6",8" (Tap for Construction Installation Services)
64 Large water and fire services - 10,12" (Tap for Construction Installation Services)
65 Project Clearance Committee / Subdivision Committee
Review
66 Hold Harmless Agreement
67 Fire Flow- Single Family Homes
68 Fire Flow - Others excluding Single Family Homes
69 Development Impact Analysis
Water Service Upgrade excluding Device Cost
70 5/8" x 3/4" water services and backflow preventer
71 1" water service and backflow preventer
72 1 - 1/2" water service and backflow preventer
73 2" water service and backflow preventer
74 3" water service and backflow preventer
Estimated Cost of Labor
$278
$288
$263
$294
$222
$222
$246
$205
$371
$222
$326
$326
$250
$246
$222
$209
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Maint
Sys. Spec
Office
Spec IV
Prin. Eng'r
Pump
Mtc Tech -
Wtr
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Labor
Cost of Svc
$0
$0
$0
$0
$0
$222
$0
$51
$0
$0
$0
$0
$0
$0
$0
$0
$273
$0
$0
$0
$0
$0
$111
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$111
$0
$0
$0
$0
$0
$222
$0
$51
$0
$0
$0
$0
$0
$0
$0
$0
$273
$0
$0
$0
$0
$0
$111
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$111
$0
$288
$0
$0
$0
$222
$0
$103
$0
$0
$0
$0
$0
$0
$0
$0
$613
$0
$288
$0
$0
$0
$222
$0
$103
$0
$0
$0
$0
$0
$0
$0
$0
$613
$0
$288
$0
$0
$0
$222
$0
$103
$0
$0
$0
$0
$0
$0
$0
$0
$613
$139
$0
$0
$0
$0
$0
$0
$0
$1,113
$0
$0
$0
$0
$0
$0
$0
$1,252
$556
$0
$0
$0
$0
$0
$0
$410
$0
$0
$0
$0
$0
$0
$0
$0
$966
$278
$0
$0
$0
$0
$0
$0
$0
$0
$0
$326
$0
$0
$0
$0
$0
$604
$278
$0
$0
$0
$0
$0
$0
$0
$0
$0
$652
$326
$0
$0
$0
$0
$1,256
$278
$0
$0
$0
$0
$0
$0
$0
$0
$0
$652
$978
$0
$0
$0
$0
$1,908
$0
$0
$526
$0
$1,998
$0
$0
$0
$0
$0
$0
$0
$2,250
$0
$222
$3,762
$8,758
$0
$0
$526
$0
$1,998
$0
$0
$0
$0
$0
$0
$0
$2,250
$0
$222
$3,762
$8,758
$0
$0
$526
$0
$1,998
$0
$0
$0
$0
$0
$0
$0
$2,250
$0
$222
$3,762
$8,758
$0
$0
$526
$0
$1,998
$0
$0
$0
$0
$0
$0
$0
$2,250
$0
$222
$3,762
$8,758
$0
$0
$526
$0
$1,998
$0
$0
$0
$0
$0
$0
$0
$2,250
$0
$222
$3,762
$8,758
176
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water
Service Time
Fee Description
Field Marking - Water
58 Up to 50 ft. of excavation
59 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation
Field Marking - Recycled Water
60 Up to 50 ft. of excavation
61 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation
62 Small water and fire services - 2" and smaller (Tap for Construction Installation Services)
63 Large water and fire services -4",6",8" (Tap for Construction Installation Services)
64 Large water and fire services - 10,12" (Tap for Construction Installation Services)
65 Project Clearance Committee / Subdivision Committee
Review
66 Hold Harmless Agreement
67 Fire Flow- Single Family Homes
68 Fire Flow - Others excluding Single Family Homes
69 Development Impact Analysis
Water Service Upgrade excluding Device Cost
70 5/8" x 3/4" water services and backflow preventer
71 1" water service and backflow preventer
72 1 - 1/2" water service and backflow preventer
73 2" water service and backflow preventer
74 3" water service and backflow preventer
Cost Recovery Information
Meter
Backflow
Other
Materials
Equip
Cost
Total
M'tls &
Equip
Total Cost
of Svc
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $
Notes
+
-
-
$0
$0
$0
=
$273
$239
87%
$273
100%
14%
$34
+
-
-
$0
$0
$0
=
$111
$6
5%
$111
100%
$105
+
-
-
$0
$0
$0
=
$273
$239
87%
$273
100%
14%
$34
+
-
-
$0
$0
$0
=
$111
$6
5%
$111
100%
$105
+
`
-
$0
$450
$450
=
$1,063
$786
74%
$1,062
100%
35%
$276
+
-
-
$0
$575
$575
=
$1,188
$920
77%
$1,188
100%
29%
$268
+
-
-
$0
$975
$975
=
$1,588
$6,944
437%
$1,588
100%
-77%
($5,357)
+
-
-
$0
$0
$0
=
$1,252
$601
48%
$1,252
100%
108%
$651
+
-
-
$0
$0
$0
=
$966
$1,016
105%
$966
100%
-5%
($50)
+
-
-
$355
$0
$355
=
$959
$672
70%
$959
100%
43%
$287
+
-
-
$875
$0
$875
=
$2,131
$1,522
71%
$2,131
100%
40%
$609
+
-
-
$875
$0
$875
=
$2,783
$2,783
100%
$2,783
+
-
$0
$299
$1,089
$1,388
=
$10,146
$10,464
103%
$10,146
100%
-3%
($318)
+
-
$0
$299
$1,089
$1,388
=
$10,146
$10,472
103%
$10,146
100%
-3%
($326)
+
-
$0
$333
$1,089
$1,422
=
$10,180
$10,984
108%
$10,180
100%
-7%
($804)
+
-
$0
$333
$1,089
$1,422
=
$10,180
$10,984
108%
$10,180
100%
-7%
($804)
+
-
$0
$668
$1,089
$1,757
=
$10,515
$11,684
111%
$10,515
100%
-10%
($1,169)
177
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Sewer
Estimated Cost of Labor
Service Time
Fee Description
Asst Swr
S'prntndt
Code
Enforce
Tech
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Util Crew
S'prvsr
Wtr/Swr
Maint
Wrkr II
Total
Sewer Lateral Cleanout
1 Sewer Lateral Cleanout - 4 inch lateral

2.00 9.00

1.00 9.00

18.00 39.00
2 Sewer Lateral Cleanout - 6 inch or larger

2.00 9.00

1.00 9.00

18.00 39.00
3 Cleanout box only

4.00 4.00
Sewer Lateral Installation
4 4" installation

36.80 36.80
110.40
184.00
5 6" installation

36.80 36.80
110.40
184.00
6 8" installation

36.80 36.80
110.40
184.00
Sewer Lateral Video Inspection
7 Video inspection

2.00 2.00

4.00 Encroachment Permit: Field Marking-Sanitary Sewer
8 Up to 50 ft. of excavation

1.00 0.25

1.25 9
Over 50 ft. - each additional 50 ft. or fraction thereof of excavation

0.50 0.50
Fats, Oil and Grease (FOG)
10 FOG Plan Review (Building Permits)

6.00 6.00
11 FOG Inspection (Building Permits)

6.00 6.00
Temporary Waste Water Discharge Permit ($5.29/HCF
or $7.07/1000 gal)
12 Up to 10,000 gallons

1.00 13
Up to 50,000 gallons

1.00 14
Up to 100,000 gallons

1.00 15
Up to 200,00 gallons

1.00 16
Up to 300,000 gallons

1.00 17
Up to 400,000 gallons

1.00 18
Up to 500,000 gallons

1.00 19
More than 500,00 gallons

1.00 178
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Sewer
Service Time
Fee Description
Sewer Lateral Cleanout
1 Sewer Lateral Cleanout - 4 inch lateral
2 Sewer Lateral Cleanout - 6 inch or larger
3 Cleanout box only
Sewer Lateral Installation
4 4" installation
5 6" installation
6 8" installation
Sewer Lateral Video Inspection
7 Video inspection
Encroachment Permit: Field Marking-Sanitary Sewer
8 Up to 50 ft. of excavation
9 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation
Fats, Oil and Grease (FOG)
10 FOG Plan Review (Building Permits)
11 FOG Inspection (Building Permits)
Temporary Waste Water Discharge Permit ($5.29/HCF
or $7.07/1000 gal)
12 Up to 10,000 gallons
13 Up to 50,000 gallons
14 Up to 100,000 gallons
15 Up to 200,00 gallons
16 Up to 300,000 gallons
17 Up to 400,000 gallons
18 Up to 500,000 gallons
19 More than 500,00 gallons
Estimated Cost of Labor
$263
$208
$222
$222
$205
$250
$209
Cost Recovery Information
Asst Swr
S'prntndt
Code
Enforce
Tech
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Util Crew
S'prvsr
Wtr/Swr
Maint
Wrkr II
Labor
Cost of Svc
Mat'ls &
Equip Cost
Total Cost
of Svc
$526
$0
$1,998
$222
$0
$2,250
$3,762
$8,758
+
$1,450
=
$10,208
$526
$0
$1,998
$222
$0
$2,250
$3,762
$8,758
+
$1,606
=
$10,364
$0
$0
$0
$0
$0
$0
$836
$836
+
$104
=
$940
$0
$0
$8,170
$0
$0
$9,200
$23,074
$40,443
+
$0
=
$40,443
$0
$0
$8,170
$0
$0
$9,200
$23,074
$40,443
+
$0
=
$40,443
$0
$0
$8,170
$0
$0
$9,200
$23,074
$40,443
+
$0
=
$40,443
$0
$0
$0
$0
$0
$500
$418
$918
+
$0
=
$918
$0
$0
$0
$222
$51
$0
$0
$273
+
$0
=
$273
$0
$0
$0
$111
$0
$0
$0
$111
+
$0
=
$111
$0
$1,248
$0
$0
$0
$0
$0
$1,248
+
$0
=
$1,248
$0
$1,248
$0
$0
$0
$0
$0
$1,248
+
$0
=
$1,248
$208
$208
+
71 $

=
$279
$208
$208
+
354
$

=
$562
$208
$208
+
707
$

=
$915
$208
$208
+
1,414
$

=
$1,622
$208
$208
+
2,121
$

=
$2,329
$208
$208
+
2,828
$

=
$3,036
$208
$208
+
3,535
$

=
$3,743
$208
$208
+
Actual
=
Actual
179
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Sewer
Service Time
Fee Description
Sewer Lateral Cleanout
1 Sewer Lateral Cleanout - 4 inch lateral
2 Sewer Lateral Cleanout - 6 inch or larger
3 Cleanout box only
Sewer Lateral Installation
4 4" installation
5 6" installation
6 8" installation
Sewer Lateral Video Inspection
7 Video inspection
Encroachment Permit: Field Marking-Sanitary Sewer
8 Up to 50 ft. of excavation
9 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation
Fats, Oil and Grease (FOG)
10 FOG Plan Review (Building Permits)
11 FOG Inspection (Building Permits)
Temporary Waste Water Discharge Permit ($5.29/HCF
or $7.07/1000 gal)
12 Up to 10,000 gallons
13 Up to 50,000 gallons
14 Up to 100,000 gallons
15 Up to 200,00 gallons
16 Up to 300,000 gallons
17 Up to 400,000 gallons
18 Up to 500,000 gallons
19 More than 500,00 gallons
Cost Recovery Information
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $
Notes
$2,006
20%
$4,013
39%
100%
$2,006
$9,930
96%
$10,364
100%
4%
$434
$314
33%
$627
67%
100%
$314
$37,669
93%
$40,443
100%
7%
$2,774
$37,669
93%
$40,443
100%
7%
$2,774
$37,669
93%
$40,443
100%
7%
$2,774
$421
46%
$918
100%
118%
$497
$205
75%
$273
100%
33%
$68
$4
4%
$111
100%
$107
n/a
$1,248
100%
n/a
$1,248
100%
$279
100%
$562
100%
$915
100%
$1,622
100%
$2,329
100%
$3,036
100%
$3,743
100%
Actual
100%
180
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Sewer
Cost of Service
Service Time
$263
$208
Cost Recovery Information
Fee Description
Pump
Mtc Tech -
Solar
Wtr /Swr
Maint
Worker II
Total
Pump
Mtc Tech -
Solar
Wtr /Swr
Maint
Worker II
Total
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $
Notes
1 Solar Pool Heating System Installation Fee
a) Base Fee

24.00 48.00

72.00 $6,312
$9,984
$16,296
$4,407
27%
$4,848
30%
10%
$441
b) Per Panel

1.50 3.00

4.50 $395
$624
$1,019
$257
25%
$283
28%
10%
$26
2 Solar domestic hot water installation fee
a) Single-family
Actual Cost
Actual Cost
b) Multi-family
Actual Cost
Actual Cost
3 Solar Domestic Hot Water System Panel Removal &
Replacement Fee - per panel

8.00 8.00

16.00 $2,104
$1,664
$3,768
$517
14%
$569
15%
10%
$52
4 Solar pool heating system system panel removal and
replacement fee
$314
$345
10%
$31
181
FY 2022/23 Municipal Fee Schedule
Proposed
July 1, 2022
City of
Santa Clara
The Center of What's Possible

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CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE
Table of Contents
Page
Reader’s Guide ....................................................................................................................................... II List of Separately Published Fee Schedules ........................................................................................... V Fees Included in This Document:

Citywide ........................................................................................................................................... 1 - 1 City Clerk ......................................................................................................................................... 2 - 1 City Manager ................................................................................................................................... 3 - 1 Community Development
Building ...................................................................................................................................... 4 - 1 Housing and Community .......................................................................................................... 4 - 21 Planning ................................................................................................................................... 4 - 27 Elect
ric Utility ................................................................................................................................... 5 - 1 Finance ............................................................................................................................................ 6 - 1 Fire .................................................................................................................................................. 7 - 1 Library ............................................................................................................................................. 8 - 1 Parks and Recreation
Cemetery .................................................................................................................................... 9 - 1 Recreation ................................................................................................................................ 9 - 17 Po
lice ............................................................................................................................................. 10 - 1 Public Works
Engineering .............................................................................................................................. 11 - 1 Street ...................................................................................................................................... 11 - 20 Water and Sew
er Utilities .............................................................................................................. 12 - 1 Alphabetical Listing by Fee ....................................................................................................................... 13 - 1 Resolution ................................................................................................................................................. 14 - 1 ----
Th
is page is intentionally left blank.

Reader’s Guide

The purpose of this Reader’s Guide is to make the City of Santa Clara FY 2022/23 Municipal Fee Schedule easier to review. The Reader’s Guide highlights information contained in this document, defines terminology used in column headers, and briefly explains how voter approved Proposition 26 impacts the Schedule.

Fees, rates, and charges are intended to encompass all charges established by license, permit fees, utility charges, refuse collection and any other charges for goods and services and use of City -owned or operated facilities. Certain fees omitted from the Municipal Fee Schedule are published separately and noted on page V of this schedule. Such fees and charges published separately are unique because they are mandated by external agencies or because they receive special attention and review from City Council prior to adoption.

A comprehensive listing of the City’s fees, rates, and charges, arranged in sections by department make up the City of Santa Clara Municipal Fee Schedule. During an annual review, each department recommends appropriate adjustments after considering the total costs to the City for each service provided. Costs include (1) personnel time (providing the service and collecting data), (2) equipment used, (3) material, service and supply costs, (4) department and City-wide overhead, and (5) any other costs that may be incurred that are directly related to the specific fees, rates or charges. Periodically, the City will contract with an outside consultant to perform a comprehensive review/study of fees. For FY 2022/23, ClearSource Financial Consulting completed a Cost of Services (User Fee) Study.

Proposition 26

Proposition 26, passed by voters on November 2, 2010, is a constitutional amendment that introduces, for the first time, a definition of what constitutes a local tax:

As used in this section, “tax” means any levy, charge, or exaction of any kind imposed by a local government…

Under this definition, many requirements imposed by a local government that results in the local government receiving revenues are considered local taxes. This means that local government would need to obtain majority approval of the voters if the revenues are to be used for general governmental purpose and by two-thirds of voters if used for a specific purpose. In contrast, a fee may be adopted by a majority vote of City Council. There are seven (7) exceptions to this amendment under Proposition 26:

III

1. Special Benefit or Privilege: A charge imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege.

2. Government Service or Product: A charge imposed for specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.

3. Licenses and Permits: A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof.

4. Local Government Property: A charge imposed for entrance to or use of local government property, or the purchase , rental or lease of a local government property.

5. Fines and Penalties: A fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law.

6. Property Development: A charge imposed as a condition of property development.

7. The Prop 218 Exception: Provides that property assessment and property -related fees that are already subject to the approval requirements of Proposition 218 are not taxes. Common examples include water and sewer rates and special district assessments such as Landscape and Lighting District Act assessments.

All fees, rates, and charges have been reviewed by the City Attorney’s Office and meet one or more of the exceptions to Proposition 26, or are not subject to Proposition 26.

City of Santa Clara Municipal Fee Schedule Column Descriptors

1. Description of Fee, Rate, or Charge: Identifies the nature of the fee, rate, or charge.

2. Current Fee and Period: Identifies the current cost associated with the fee, rate, or charge.

3. Technology Fee: Identifies whether or not the Technology Fee applies.

4. Charging Dept/Div: City Department responsible for initiating the fee, rate, or charge.

Collecting Dept/Div: City Department assigned to collect the fee, rate, or charge.

5. Date Fee Last Changed: The date the fee was last updated by ordinance and/or resolution.

6. Fee Detail:

Objective: The reasoning as to why the City collects the fee, rate, or charge. This schedule may identify one or more of the following classifications: (1) Recover Cost, (2) User Tax, (3) User Fee, (4) Penalty, (5) Compliance, and (6) Impact Development Fee.

Prop 26 Exception: Identifies exception classification for the fee, rate, or charge. The reader will see numb ers 1-7, or a combination of 1-7, as some fees, rates, and charges fall under multiple classifications. N/A signifies the fee, rate, or charge is not a fee imposed exclusively by local government.

Full Cost: Summarizes both direct and indirect costs associated with the fee, rate, or charge. If no cost is provided, the basis for the charge is defined either by ordinance or resolution, calculated separately based on individual circumstances, or established by an outside entity.

7. Comments: Identifies special notes related to the specific fee, rate, or charge.

C I

T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E T
he Following is a List of Separately Published Fee Schedules.

These Schedules Are Not Included in This Document.

Copies of These Documents Can Be Found in the City Clerk's Office Located at City Hall and at Central Library's Reference Desk. ■ Community Development Department ■ Parks and Recreation Department California Electrical Code Class Rates
California Administrative Code
California Building Code, Volume 1, 2 ■ P
ublic Works Department
C
alifornia Building Security Code
California Code for the Abatement of Cleanup Campaign Rates Dangerous Buildings Garbage / Rubbish / Recycle Rates
California Housing Code Household Hazardous Waste Rates California Mechanical Code Storm Drain Environmental Compliance Fee California Plumbing Code
■ Water and Sewer Utilities
■ Electric Utility
Sewer Rates
Electric Rates Solar Domestic Hot Water System Service Charges Solar Swimming Pool Heater Service Charges
Water Rates
■ Taxable items are subject to applicable sales taxes at prevailing tax rates.

V
Muni
cipal Fee Schedule
Citywide

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SUBMITTED BY DEPARTMENT / DIVISION:

CITYWIDE RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE PROPOSED NEW
DESCRIPTION OF APPLIES NUMBER & DATE OR REVISED FEE Percent FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS 2022-23 Change Copy Fee Date: 6/10/2008 Objective: Recover Cost Copies of Statements of Public $ 0.20 No Economic Interest (Form 700) $ 0.20
per page Res. No.: 08-7525 Prop 26 Exception: 1,2 and Campaign Statements per page are 10 cents per page for
Full Cost: 0.20$ copies.

CD / DVD Materials $ 3.00 No Date: 6/10/2008 Objective: Recover Cost $ 3.00 per per
CD / DVD Res. No.: 08-7525 Prop 26 Exception: 1,2 CD / DVD Full Cost: 3.00$
Payment Default Fee $ 25.00 No Date: 7/16/2019 Objective: Recover Cost CA Civil Code 1719 $ 25.00 (includes NSF check,
direct payment decline, O. No.: Prop 26 Exception: 1,2,5 default credit card charge) O. Date:

Full Cost: 25.00$

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD
Reference: CMD 109 1 - 1 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

CITYWIDE RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE PROPOSED NEW
DESCRIPTION OF APPLIES NUMBER & DATE OR REVISED FEE Percent FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS 2022-23 Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD
Technology Fee $ 3.37% of Yes Date: 7/16/2019 Objective: Recover Cost $ 3.37% of Applicable Applicable
Fees O. No.: Prop 26 Exception: 1,2 Fees
O. Date:

Full Cost: $ Varies
Subpoena Fees $ 275.00 No Date: 4/22/2014 Objective: Compliance $ 275.00 All Employees O. No.: Prop 26 Exception: * N/A
(Deposit) O. Date:

Other (specify): Full Cost: N/A
CMD 17
Jury Fees $ 30.00 No Date: 6/12/2001 Objective: Recover Cost $ 30.00 per day per day
Federal District Court and IRS O. No.: Prop 26 Exception: * N/A and IRS Business O. Date: Business
Mileage Other (specify): Full Cost: N/A Mileage
Rate CMD 25 Rate
(* Note: "N/A" here signifies the fee, rate, or charge is not a fee imposed exclusively by local government.) Reference: CMD 109 1 - 2 Form: FEEFORM Revised: May 2011 Muni
cipal Fee Schedule
City Cler
k

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SUBMITTED BY DEPARTMENT / DIVISION:

CITY CLERK'S OFFICE RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE PROPOSED NEW
DESCRIPTION OF APPLIES NUMBER & DATE OR REVISED FEE Percent FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS 2022-23 Change

Lobbying Activities $ 757.00 No Date: 6/22/2021 Objective: Recover Cost $ 731.00 -3.4% Annual Registration Fee User Fee
R. No.: 21-8981 Prop 26 Exception: 3
R. Date: 6/22/2021
Full Cost: 731.00$
Lobbying Activities $ 361.00 No Date: 6/22/2021 Objective: Recover Cost Persons registering for the $ 344.00 -4.7% Prorated Registration Fee User Fee first time after June 30th of a R. No.: 21-8981 Prop 26 Exception: 3 given year.

R. Date: 6/22/2021
Full Cost: 344.00$
Lobbyists with a change to
Lobbying Activities $ 174.00 No Date: 6/22/2021 Objective: Recover Cost registration information shall $ 172.00 -1.1% Amended Registration Fee User Fee file an amended registration R. No.: 21-8981 Prop 26 Exception: 3 within fifteen (15) days of such R. Date: 6/22/2021 change if he or she has
accepted a new client for
Full Cost: 172.00$ compensation in excess of five hundred dollars ($500.00).

Annual registration is due by
January 15th of a given year.

CURRENT
FEE
and
PERIOD
(SEE READER'S GUIDE)

FULL COST FACTOR

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
Reference: CMD 109 2 - 1 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

CITY CLERK'S OFFICE RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE PROPOSED NEW
DESCRIPTION OF APPLIES NUMBER & DATE OR REVISED FEE Percent FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS 2022-23 Change

CURRENT
FEE
and
PERIOD
(SEE READER'S GUIDE)

FULL COST FACTOR

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
Lobbying Activities $ 130.00 No Date: 6/22/2021 Objective: Recover Cost $ 129.00 -0.8% Client Registration Fee per client User Fee per client
R. No.: 21-8981 Prop 26 Exception: 3
R. Date: 6/22/2021
Full Cost: 129.00$
Lobbying Activities $ 25.00 No Date: 12/5/2017 Objective: Recover Cost Up to a maximum of $500.00 $ 25.00 Delinquent Fee per day Penalty per day
(Non-Compliance Fine) Res. No.: 17-8483 Prop 26 Exception: 5 O. No.: 1949
O. Date: 1/12/2016 Full Cost: 25.00$
Reference: CMD 109 2 - 2 Form: FEEFORM Revised: May 2011 Muni
cipal Fee Schedule
City M
anager

This page is intentionally left blank.

SUBMITTED BY DEPARTMENT / DIVISION:

CITY MANAGER'S OFFICE RESOLUTION NUMBER: APPROVED:

CHARGING DATE FEE

TECHNOLOGY DEPT / DIV LAST CHANGED
FEE (3.37%) --------- ORDINANCE PROPOSED NEW
DESCRIPTION OF APPLIES COLLECTING NUMBER & DATE OR REVISED FEE Percent FEE , RATE OR CHARGE (Yes or No) DEPT / DIV (if applicable) COMMENTS 2022-23 Change No-Fee Parade Permit Charged By: Date: 9/18/2018 Objective: See Resolution No. 18-8606 For Santa Clara non-profit $ No Fee No City Manager's No Fee organizations Office R. No.: 18-8606 Prop 26 Exception:

R. Date: 9/18/2018
Collected By: Full Cost: -$
City Manager's
Office

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD
Reference: CMD 109 3 - 1 Form: FEEFORM Revised: May 2011 This page is intentionally left blank.

Muni
cipal Fee Schedule
Com
munity Development

This page is intentionally left blank.

SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change MINOR

RESIDENTIAL PERMIT
A/C and/or Furnace - New Location $ var ies Yes Date: Objective: Recover Cost Not a new fee $ 460.00 Modified fee structure
R. No.: Prop 26 Exception: 1,2 proposed for simplified
R. Date: permitting
Fee amount is inclusive
Full Cost: 460.00$ of permit issuance fee.

A/C and/or Furnace - Same Location $ varies Yes Date: Objective: Recover Cost Not a new fee $ 312.00 Modified fee structure
R. No.: Prop 26 Exception: 1,2 proposed for simplified
R. Date: permitting
Fee amount is inclusive
Full Cost: 312.00$ of permit issuance fee.

Water Heater - New or Replacement $ varies Yes Date: Objective: Recover Cost Not a new fee $ 388.00 Modified fee structure
R. No.: Prop 26 Exception: 1,2 proposed for simplified
R. Date: permitting
Fee amount is inclusive
Full Cost: 388.00$ of permit issuance fee.

Water Softener $ varies Yes Date: Objective: Recover Cost Not a new fee $ 312.00 Modified fee structure
R. No.: Prop 26 Exception: 1,2 proposed for simplified
R. Date: permitting
Fee amount is inclusive
Full Cost: 312.00$ of permit issuance fee.

Bathroom Remodel (like for like) $ varies Yes Date: Objective: Recover Cost Not a new fee $ 312.00 Modified fee structure
R. No.: Prop 26 Exception: 1,2 proposed for simplified
R. Date: permitting
Fee amount is inclusive
Full Cost: 312.00$ of permit issuance fee.

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Reference: CMD 109 4 - 1 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Residential Voluntary Foundation Seismic $ varies Yes Date: Objective: Recover Cost Not a new fee $ 422.00 Retrofit Modified fee structure
R. No.: Prop 26 Exception: 1,2 proposed for simplified
R. Date: permitting
Fee amount is inclusive
Full Cost: 422.00$ of permit issuance fee.

Pool Demo $ varies Yes Date: Objective: Recover Cost Not a new fee $ 312.00 Modified fee structure
R. No.: Prop 26 Exception: 1,2 proposed for simplified
R. Date: permitting
Fee amount is inclusive
Full Cost: 312.00$ of permit issuance fee.

Residential Reroof $ varies Yes Date: Objective: Recover Cost Not a new fee $ 734.00 Modified fee structure
R. No.: Prop 26 Exception: 1,2 proposed for simplified
R. Date: permitting
Fee amount is inclusive
Full Cost: 734.00$ of permit issuance fee.

PERMIT ISSUANCE FEE
Permit Issuance $ 87.00 Yes Date: 6/22/2021 Objective: $ 91.67 5.4% R. No.: 21-8981 Prop 26 Exception: 1,2
R. Date: 6/22/2021
Full Cost: 91.67$
-
Technology Fee 3.37% of Building Permit Fee, No Date: 7/16/2019 Objective: Recover Cost 3.37% of Building Permit Fee, Electrical Permit Fee, Electrical Permit Fee,
Plumbing Permit Fee, R. No.: Prop 26 Exception: 1,2 Plumbing Permit Fee, Mechanical Permit Fee, and R. Date: Mechanical Permit Fee, and Plan Check & Sign Fee Plan Check & Sign Fee
Full Cost: 3.37%
Reference: CMD 109 4 - 2 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
General Plan / Advanced Planning 12.39% of Building No Date: 7/16/2019 Objective: Recover Cost 12.39% of Building Surcharge Permit and Plan Check Fees Permit and Plan Check Fees R. No.: Prop 26 Exception: 1,2
R. Date:

Full Cost: 12.39%
Building Conformance Fee Valuation x $0.00032 No Date: 6/22/2021 Objective: Recover Cost Valuation x $0.00032 R. No.: 21-8981 Prop 26 Exception: 1,2
R. Date: 6/22/2021
Full Cost:
3-B ELECTRICAL

PERMIT FEES
Date: 6/22/2021 Objective:

Minimum Permit Fee $ 209.00 Yes $ 220.00 5.3% R. No.: 21-8981 Prop 26 Exception: 3
R. Date: 6/22/2021
Full Cost: 220.00$
SYSTEM FEE SCHEDULE Objective:

Prop 26 Exception: 1,2,3
New Buildings or Alterations Date: 6/22/2021
Commercial Buildings per sq. ft. $ 0.31 Yes Full Cost: $0.31 $ 0.31 R. No.: 21-8981
Residential Buildings per sq. ft. $ 0.22 Yes R. Date: 6/22/2021 Full Cost: $0.22 $ 0.22 New garages, carports and $ 0.08 Yes $ 0.09 10.6% accessory buildings per sq. ft. Full Cost: $0.09
Valuation x
$0.00032
Reference: CMD 109 4 - 3 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Private Swimming Pools Date: 6/22/2021 Objective:

For new private, in-ground $ 330.00 Yes $ 330.00
swimming pools for single-family and R. No.: 21-8981 Prop 26 Exception: 1,2,3 multi-family occupancies R. Date: 6/22/2021
Full Cost: $330.00
Objective:

Outdoor Events Date: 6/22/2021 Prop 26 Exception: 1,2,3 For electric generators and $ 330.00 Yes Full Cost: $330.00 $ 330.00 electrically driven rides R. No.: 21-8981
R. Date: 6/22/2021
For mechanically driven rides and $ 330.00 Yes Full Cost: $330.00 $ 330.00 walk-through attractions or
displays having electric lighting
For a system of area and booth lighting $ 330.00 Yes Full Cost: $330.00 $ 330.00 Objective:

Temporary Power Service Date: 6/22/2021 Prop 26 Exception: 1,2,3 For a temporary service power pole or $ 330.00 Yes Full Cost: $330.00 $ 330.00 pedestal-mounted receptacle outlets and R. No.: 21-8981 appurtenances R. Date: 6/22/2021
For a temporary distribution system and $ 330.00 Yes Full Cost: $330.00 $ 330.00 temp lighting and receptacle outlets for
construction sites, decorative lights,
Christmas tree sales lots,
fireworks stands, etc.

UNIT FEE SCHEDULE
Objective:

Receptacle, Switch and Lighting Date: 6/22/2021 Prop 26 Exception: 1,3 Outlets
First 20, each $ 3.19 Yes R. No.: 21-8981 Full Cost: 3.67$ $ 3.67 14.8% R. Date: 6/22/2021
Additional fixtures, each $ 3.19 Yes Full Cost: 2.75$ $ 2.75 -13.9% Reference: CMD 109 4 - 4 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Objective:

Lighting Fixtures Date: 6/22/2021 Prop 26 Exception: 1,3 First 20 fixtures, each $ 3.19 Yes Full Cost: 3.67$ $ 3.67 14.8% R. No.: 21-8981
Additional fixtures, each $ 3.19 Yes R. Date: 6/22/2021 Full Cost: 2.75$ $ 2.75 -13.9% For pole or platform-mounted lighting $ 7.47 Yes Full Cost: 7.33$ $ 7.00 -6.2% fixtures, each
For theatrical-type lighting fixtures or $ 7.47 Yes Full Cost: 7.33$ $ 7.00 -6.2% assemblies, each
Residential Appliances Date: 4/28/2020 Objective:

For fixed residential appliances or $ 22.00 Yes $ 22.00 receptacle outlets, each R. No.: Prop 26 Exception: 1,3 R. Date:

Full Cost: 22.00$
Objective:

Power Apparatus Date: 6/22/2021 Prop 26 Exception: 1,2,3 Up to and including 1, each $ 36.00 Yes Full Cost: 36.67$ $ 36.67 1.9% Over 1 and not over 10, each $ 55.00 Yes R. No.: 21-8981 Full Cost: 55.00$ $ 55.00 Over 10 and not over 50, each $ 92.00 Yes R. Date: 6/22/2021 Full Cost: 91.67$ $ 91.67 -0.4% Over 50 and not over 100, each $ 110.00 Yes Full Cost: 110.00$ $ 110.00 Over 100, each $ 146.00 Yes Full Cost: 146.67$ $ 146.67 0.5% Busways Date: 6/22/2021 Objective:

For trolley and plug-in-type busways, $ 91.00 Yes $ 91.67 0.7% each 100 feet R. No.: 21-8981 Prop 26 Exception: 1,2,3
R. Date: 6/22/2021
Full Cost: 91.67$
Reference: CMD 109 4 - 5 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Objective:

Signs, Outline Lighting and Marquees Prop 26 Exception: 1,2,3 For signs, outline lighting systems or $ 91.00 Yes Date: 6/22/2021 Full Cost: 91.67$ $ 91.67 0.7% marquees supplies from one branch
circuit R. No.: 21-8981
R. Date: 6/22/2021
For additional branch circuits with $ 73.00 Yes Full Cost: 73.33$ $ 73.00 the same sign, outline lighting system or
marquee
Objective:

Services Date: 6/22/2021 Prop 26 Exception: 1,2,3
For services of 600 volts or less and $ 146.00 Yes Full Cost: 146.67$ $ 146.67 0.5% not over 200 amperes in rating, each R. No.: 21-8981
R. Date: 6/22/2021
For services of 600 volts or less and $ 256.00 Yes Full Cost: 256.67$ $ 256.67 0.3% over 200 amperes to 1,000 amperes
in rating, each
For services over 600 volts or $ 386.00 Yes Full Cost: 385.00$ $ 385.00 -0.3% over 1,000 amperes in rating, each
Miscellaneous Apparatus, Conduits,
and Conductors Date: 6/22/2021 Objective:

For electrical apparatus, conduits, and $ 91.00 Yes $ 91.67 0.7% conductors for which a permit is required R. No.: 21-8981 Prop 26 Exception: 1,2,3 but for which no fee is herein set forth R. Date: 6/22/2021 Full Cost: 91.67$
3-C MECHANICAL PERMIT
NEW BUILDINGS Objective:

Date: 4/28/2020 Prop 26 Exception: 1,2,3
New Commercial buildings, per sq. ft. $ 0.26 Yes Full Cost: 0.26$ $ 0.26 R. No.:

New Residential buildings, per sq. ft. $ 0.08 Yes R. Date: Full Cost: 0.09$ $ 0.09 10.6% Reference: CMD 109 4 - 6 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23

UNIT FEE SCHEDULE
Objective:

Furnaces Date: 6/22/2021 Prop 26 Exception: 1,2,3
For installation or relocation of $ 275.00 Yes Full Cost: 275.00$ $ 275.00 forced-air or gravity-type furnace, R. No.: 21-8981
up to and including 100,000 Btu/h R. Date: 6/22/2021
For installation or relocation or $ 275.00 Yes Full Cost: 275.00$ $ 275.00 forced-air or gravity-type furnace,
over 100,000 Btu/h
For installation or relocation of $ 275.00 Yes Full Cost: 275.00$ $ 275.00 each floor furnace
For installation or relocation of each $ 275.00 Yes Full Cost: 275.00$ $ 275.00 suspended heater, recessed wall
heater or floor-mounted unit
Appliance Vents Date: 6/22/2021 Objective:

For the installation, relocation or $ 440.00 Yes $ 440.00 replacement of each appliance vent R. No.: 21-8981 Prop 26 Exception: 1,2,3 not included in an appliance permit R. Date: 6/22/2021
Full Cost: 440.00$
Repairs or Additions Date: 6/22/2021 Objective:

For the repair or, alteration of, or $ 440.00 Yes $ 440.00 additional to each R. No.: 21-8981 Prop 26 Exception: 1,2,3 R. Date: 6/22/2021
Full Cost: 440.00$
Reference: CMD 109 4 - 7 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Objective:

Boilers, Compressors and Prop 26 Exception: 1,2,3
Absorption Systems Date: 6/22/2021
Up to and including 3 horsepower or $ 386.00 Yes Full Cost: 385.00$ $ 385.00 -0.3% up to and including 100,000 Btu/h R. No.: 21-8981
R. Date: 6/22/2021
Over 3 horsepower to and $ 440.00 Yes Full Cost: 440.00$ $ 440.00 including 15 horsepower or
Over 100,000 Btu/h to and
including 500,000 Btu/h
Over 15 to and including $ 478.00 Yes Full Cost: 476.67$ $ 476.67 -0.3% 30 horsepower or Over 500,000 to
and including 1,000,000 Btu/h
Over 30 to and including $ 532.00 Yes Full Cost: 531.67$ $ 531.67 -0.1% 50 horsepower or Over 1,000,000 to
and including 1,750,000 Btu/h
Over 50 horsepower or $ 588.00 Yes Full Cost: 586.67$ $ 586.67 -0.2% Over 1,750,000 Btu/h
Objective:

Air Handlers Date: 6/22/2021 Prop 26 Exception: 1,2,3
Each unit up to and including $ 293.00 Yes Full Cost: 293.33$ $ 293.00 10,000 cubic feet per minute R. No.: 21-8981
R. Date: 6/22/2021
Each unit Over 10,000 cfm $ 440.00 Yes Full Cost: 440.00$ $ 440.00 Reference: CMD 109 4 - 8 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Evaporative Coolers Date: 6/22/2021 Objective:

For each evaporative cooler other than $ 440.00 Yes $ 440.00 portable type R. No.: 21-8981 Prop 26 Exception: 1,2,3
R. Date: 6/22/2021
Full Cost: 440.00$
Objective:

Ventilation and Exhaust Date: 6/22/2021 Prop 26 Exception: 1,2,3 For each ventilation fan connected to $ 92.00 Yes Full Cost: 91.67$ $ 91.67 -0.4% a single duct R. No.: 21-8981
R. Date: 6/22/2021
For each ventilation system which $ 165.00 Yes Full Cost: 165.00$ $ 165.00 is not a portion of any heating or
air-conditioning system authorized by
a permit
For the installation of each hood which is $ 440.00 Yes Full Cost: 440.00$ $ 440.00 served by mechanical exhaust
Objective:

Incinerators Date: 6/22/2021 Prop 26 Exception: 1,2,3
For the installation or relocation of $ 220.00 Yes Full Cost: 220.00$ $ 220.00 each domestic-type incinerator R. No.: 21-8981
R. Date: 6/22/2021
For the installation or relocation of $ 440.00 Yes Full Cost: 440.00$ $ 440.00 each commercial or
industrial-type incinerator
Miscellaneous Date: 6/22/2021 Objective:

For each appliance or piece of $ 440.00 Yes $ 440.00
equipment regulated by the R. No.: 21-8981 Prop 26 Exception: 1,2,3 Mechanical Code but not classified in R. Date: 6/22/2021 other appliance categories
Full Cost: 440.00$
Reference: CMD 109 4 - 9 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
3-C PLUMBING
PERMIT FEES Objective:

NEW BUILDINGS Prop 26 Exception: 1,2,3
Date: 11/29/2019
New Commercial buildings, per sq. ft. $ 0.19 Yes Full Cost: 0.20$ $ 0.20 3.5% R. No.:

New Residential buildings, per sq. ft. $ 0.08 Yes R. Date: Full Cost: 0.09$ $ 0.09 10.6% UNIT FEE SCHEDULE Objective:

Prop 26 Exception: 1,2,3
Fixtures and Vents Date: 6/22/2021
For each plumbing fixture or trap or $ 220.00 Yes Full Cost: 220.00$ $ 220.00 set of fixtures on one trap R. No.: 21-8981
R. Date: 6/22/2021
For repair or alteration of drainage or $ 220.00 Yes Full Cost: 220.00$ $ 220.00 vent piping, each fixture
Objective:

Sewers, Disposal Systems and Prop 26 Exception: 1,2,3
Interceptors Date: 6/22/2021
For each building sewer and $ 220.00 Yes Full Cost: 220.00$ $ 220.00 each trailer park sewer R. No.: 21-8981
R. Date: 6/22/2021
For each cesspool $ 91.00 Yes Full Cost: 91.67$ $ 91.67 0.7% For each private sewage disposal $ 91.00 Yes Full Cost: 91.67$ $ 91.67 0.7% system
For each industrial waste $ 220.00 Yes Full Cost: 220.00$ $ 220.00 pretreatment interceptor
Rainwater systems - per drain $ 54.00 Yes Full Cost: 55.00$ $ 55.00 1.9% Reference: CMD 109 4 - 10 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Objective:

Water Piping and Water Heaters Date: 6/22/2021 Prop 26 Exception: 1,2,3 For installation, alteration, or repair of $ 220.00 Yes Full Cost: 220.00$ $ 220.00 water piping and/or water-treating R. No.: 21-8981
equipment R. Date: 6/22/2021
For each water heater including vent $ 220.00 Yes Full Cost: 220.00$ $ 220.00 Objective:

Gas Piping Systems Date: 6/22/2021 Prop 26 Exception: 1,2,3 For each gas piping system of $ 146.00 Yes Full Cost: 146.67$ $ 146.67 0.5% one to five outlets R. No.: 21-8981
R. Date: 6/22/2021
For each additional outlet over five $ 5.00 Yes Full Cost: 5.50$ $ 5.50 10.0% Objective:

Lawn Sprinklers, Vacuum Breakers Prop 26 Exception: 1,2,3 and Backflow Protection Devices Date: 6/22/2021
For each lawn sprinkler system on $ 220.00 Yes Full Cost: 220.00$ $ 220.00 any one meter R. No.: 21-8981
R. Date: 6/22/2021
For atmospheric-type vacuum $ 91.00 Yes Full Cost: 91.67$ $ 91.67 0.7% breakers or backflow protection
1 to 5 devices
Over 5 devices, each $ 17.00 Yes Full Cost: 18.33$ $ 18.00 5.9% For each backflow protective device $ 220.00 Yes Full Cost: 220.00$ $ 220.00 other than atmospheric-type
vacuum breakers 2 in and smaller
Over 2 in $ 220.00 Yes Full Cost: 220.00$ $ 220.00 Reference: CMD 109 4 - 11 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Objective:

Swimming Pools Date: 6/22/2021 Prop 26 Exception: 1,2,3 Public pool $ 659.00 Yes Full Cost: 660.00$ $ 660.00 0.2% R. No.: 21-8981
Public spa $ 550.00 Yes R. Date: 6/22/2021 Full Cost: 550.00$ $ 550.00 Private pool $ 550.00 Yes Full Cost: 550.00$ $ 550.00 Private spa $ 440.00 Yes Full Cost: 440.00$ $ 440.00 Miscellaneous Date: 6/22/2021 Objective:

For each appliance or piece of $ 220.00 Yes $ 220.00
equipment regulated by the R. No.: 21-8981 Prop 26 Exception: 1,2,3 Plumbing Code but not classified in R. Date: 6/22/2021
other appliance categories
Full Cost: 220.00$
3-G GRADING
PLAN REVIEW FEES Objective:

Prop 26 Exception: 1,2,3
50 cubic yards or less $ No Fee Yes Date: 6/22/2021 Full Cost: -$ $ No Fee 51 to 100 cubic yards $ 329.00 Yes Full Cost: 330.00$ $ 330.00 0.3% 101 to 1,000 cubic yards $ 875.00 Yes R. No.: 21-8981 Full Cost: 880.00$ $ 880.00 0.6% 1,001 to 10,000 cubic yards $ 1,312.00 Yes R. Date: 6/22/2021 Full Cost: 1,320.00$ $ 1,320.00 0.6% 10,001 to 100,000 cubic yards - base $ 2,188.00 Yes Full Cost: 2,200.00$ $ 2,200.00 0.5% Each additional 10,000 cubic yards $ 97.00 Yes Full Cost: 97.78$ $ 97.78 0.8% 100,001 to 200,000 cubic yards - base $ 3,063.00 Yes Full Cost: 3,080.00$ $ 3,080.00 0.6% Each additional 10,000 cubic yards $ 219.00 Yes Full Cost: 220.00$ $ 220.00 0.5% 200,001 cubic yards or more - base $ 5,252.00 Yes Full Cost: 5,280.00$ $ 5,280.00 0.5% Each additional 10,000 cubic yards $ 110.00 Yes Full Cost: 110.00$ $ 110.00 Reference: CMD 109 4 - 12 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
3-H GRADING
PERMIT FEES Objective:

Date: 6/22/2021 Prop 26 Exception: 1,2,3
100 cubic yards or less $ 441.00 Yes Full Cost: 440.00$ $ 440.00 -0.2% 101 to 1,000 cubic yards - base $ 441.00 Yes R. No.: 21-8981 Full Cost: 440.00$ $ 440.00 -0.2% Each additional 100 cubic yards $ 73.00 Yes R. Date: 6/22/2021 Full Cost: 73.33$ $ 73.00 1,001 to 10,000 cubic yards - base $ 1,106.00 Yes Full Cost: 1,100.00$ $ 1,100.00 -0.5% Each additional 1,000 cubic yards $ 49.00 Yes Full Cost: 48.89$ $ 49.00 10,001 to 100,000 cubic yards - base $ 1,547.00 Yes Full Cost: 1,540.00$ $ 1,540.00 -0.5% Each additional 10,000 cubic yards $ 196.00 Yes Full Cost: 195.56$ $ 195.56 -0.2% 100,001 cubic yards or more - base $ 3,316.00 Yes Full Cost: 3,300.00$ $ 3,300.00 -0.5% Each additional 10,000 cubic yards $ 98.00 Yes Full Cost: 97.78$ $ 97.78 -0.2% 3-I OTHER INSPECTIONS

AND FEES
Date: 6/22/2021 Objective:

Inspections outside of $ 272.00 Yes $ 285.00 4.8% normal business hours (per hour) R. No.: 21-8981 Prop 26 Exception: 3 (Min of 2 hours) R. Date: 6/22/2021
Full Cost: 285.00$
Re-inspection fees assessed under $ 220.00 Yes Date: 6/22/2021 Objective: $ 220.00 provisions of Section 305.8 (per hour)
R. No.: 21-8981 Prop 26 Exception: 3
R. Date: 6/22/2021
Full Cost: 220.00$
Inspections for which no fee is $ 220.00 Yes Date: 6/22/2021 Objective: $ 220.00 specifically indicated (per hour)
R. No.: 21-8981 Prop 26 Exception: 3
R. Date: 6/22/2021
Full Cost: 220.00$
Reference: CMD 109 4 - 13 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE

FULL COST FACTOR

FEE DETAIL

OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)

CURRENT
FEE
and
PERIOD

PROPOSED NEW

OR REVISED FEE
2022-23
Additional plan review required by $ 218.00 Yes Date: 6/22/2021 Objective: $ 220.00 0.9% changes, additions or revisions to
approved plans (per hour) R. No.: 21-8981 Prop 26 Exception: 1,3 R. Date: 6/22/2021
Full Cost: 220.00$
For use of outside consultants for $ No Fee Yes Date: 4/28/2020 Objective: $ No Fee plan checking and inspections
R. No.: Prop 26 Exception:

R. Date:

Full Cost: -$
Plan Review outside of $ 269.00 Yes Date: 6/22/2021 Objective: $ 285.00 5.9% normal business hours (per hour)
(Min of 2 hours) R. No.: 21-8981 Prop 26 Exception: 3
R. Date: 6/22/2021
Full Cost: 285.00$
Phased Plan Check $ 25% of original Yes Date: Objective: Fee inadvertently $ 25% of original (for each phase) plan review fee excluded from prior fee plan review fee R. No.: Prop 26 Exception: 3 schedule.

R. Date: Not a new fee.

Full Cost: 25% of PC
Master Plan Fee $ 25% of plan review fee Yes Date: Objective: Fee inadvertently $ 25% of original excluded from prior fee plan review fee
R. No.: Prop 26 Exception: 3 schedule.

R. Date: Not a new fee.

Full Cost: 25% of PC
Reference: CMD 109 4 - 14 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:

COMMUNITY DEVELOPMENT / BUILDING RESOLUTION NUMBER: APPROVED:

DATE FEE

TECHNOLOGY LAST CHANGED
FEE (3.37%) ORDINANCE
DESCRIPTION OF APPLIES NUMBER & DATE Percent
FEE , RATE OR CHARGE (Yes or No) (if applicable) COMMENTS Change

City Council and Authorities ConcurrentApril 5, 2022

City Council and Authorities Concurrent
April 5, 2022