Agenda packet — City Council and Authorities Concurrent, April 19, 2022 (part 8 of 8)

C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Fire Alarm Systems with Pre-Wire Inspection Required Fire 7 - 14 Fire Hydrant Water and Sewer Utilities 12 - 6
Fire Hydrant Flow Test Water and Sewer Utilities 12 - 8 Fire Pump Installation Fire 7 - 16
Fire Safety Demolition/Construction Plan Fire 7 - 25
Fire Service Water and Sewer Utilities 12 - 7
Fire Service Upgrade Water and Sewer Utilities 12 - 7
Firefighter Air Replenishment System Fire 7 - 27
First Tent, Canopy or Air Supported Structure Fire 7 - 22 Flat Marker Parks and Recreation 9 - 6
Flood Zone Verification Community Development 4 - 36
General Plan / Advanced Planning Surcharge Community Development 4 - 3 General Plan Amendment Community Development 4 - 34
Grading Permit Community Development 4 - 13
Grading Plan Review Community Development 4 - 12
Hazardous Material Tool/Equipment Installation Fire 7 - 17 Hazardous Materials Business Plan Fire 7 - 57
Hazardous Materials Closure Plan Fire 7 - 16
Hazardous Materials Tool/Equipment Modification Fire 7 - 26 Hazardous Waste Generator Fire 7 - 52
Heritage Tree Removal Community Development 4 - 38
High-Piled Combustible Storage Fire 7 - 17
High-Rise Fire 7 - 47
High-Rise Fire Protection Water Storage Tank Fire 7 - 16 High-Rise R-1/R-2 Fire 7 - 47
Highly Toxic Materials Fire 7 - 44
Historical & Landmarks Community Development 4 - 36
Hold Harmless Agreement Water and Sewer Utilities 12 - 14 Hospitals Fire 7 - 49
Hourly Rate (Personnel) Parks and Recreation 9 - 9
Hourly Staff (As-Needed) Assigned to Facility Parks and Recreation 9 - 21 Hydraulic Model Water and Sewer Utilities 12 - 15
ID Card Renewal/Replacement Police 10 - 5
Industrial Scaled Permit Community Development 4 - 19
Industrial/Commercial Facility Stormwater Inspections Street 11 - 20 13 - 5
Fee Section Page No.

C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Inscribe Shutters or Grave Markers Parks and Recreation 9 - 5 Installation of a Flower Vase and Ring on a Niche Parks and Recreation 9 - 5 Installation of a Monobar, Emblem, Flower Vase, or Ring on a Crypt Parks and Recreation 9 - 5 Installation of a Niche Plaque Parks and Recreation 9 - 5 Installation of Grave Marker Parks and Recreation 9 - 6 Jails Fire 7 - 49
Jump House Permit Parks and Recreation 9 - 29
Jury Fees Citywide 1 - 2
Knox Box Installation Fire 7 - 17
Licensed Care Facility Fire 7 - 29
Liquefied Petroleum Gas Fire 7 - 44
Liquefied Petroleum Gases - Installation Per Tank Fire 7 - 18 Load Development Electric Utility 5 - 3
Loan Demand Payoff Community Development 4 - 22
Lobbying Activities City Clerk 2 - 1
Lot Line Adjustment Processing Engineering 11 - 3
Maps Community Development 4 - 30
Massage Application / Inspections Police 10 - 6
Master Plan Fee Community Development 4 - 14
Mechanical Permit Community Development 4 - 6
Meter Reading More Than Once Per Month Finance 6 - 15
Meter Test Deposit Electric Utility 5 - 5
Methane Venting and Detection Systems Fire 7 - 18
Microfilm Copies Fire 7 - 51
Mills Act Application Community Development 4 - 35
Minor Amendment to Approved Projects Community Development 4 - 37 Minor Modifications Community Development 4 - 28
Minor Residential Permits Community Development 4 - 1
Miscellaneous Inspections or Plan Reviews Fire 7 - 28
Mission City Memorial Park Interment Rights and Burial Materials Parks and Recreation 9 - 17 Motor Funeral Escort Police 10 - 7
Multi-Family (MF) Loan Subordination Request Review Community Development 4 - 21 Multi-Family Monitoring Community Development 4 - 23
Multi-Story Buildings Fire 7 - 42
Municipal Services Information Finance 6 - 14
13 - 6
Fee Section Page No.

C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Neighborhood Conservation Improvement Program (NCIP) Loan ApplicaCommunity Development 4 - 21 Neighborhood Parks Parks and Recreation 9 - 28
No-Fee Parade Permit City Manager 3 - 1
Non-Exclusive Franchise Hauler Application Street 11 - 25 Non-Historical Referral to Historical and Landmarks Commission Community Development 4 - 38 Off-Duty Employment Police 10 - 8
Off-Site Parking Community Development 4 - 29
On-Demand Mobile Fueling Site Permit Fire 7 - 24
Onsite Treatment of Hazardous Waste Annual Fee Fire 7 - 54 Open Burnings Fire 7 - 18
Operation & Maintenance Inspection of Stormwater Treatment Systems Street 11 - 20 Operational Permits Fire 7 - 30
Organic Peroxides Fire 7 - 45
Other Inspections and Fees Community Development 4 - 13 Outside 3d Party Review (public ROW or easements) Engineering 11 - 10 Outside 3d Party Review (survey or mapping) Engineering 11 - 10 Ovens Fire 7 - 18
Overdue Fine for Link+ Materials Borrowed from Other Libraries Library 8 - 3 Overdue Fines - All Other Items Excluding Children's Books Library 8 - 1 Overdue Fines Covering Interlibrary Loans Library 8 - 1 Overdue Fines for Portable Electronic Devices Library 8 - 3 Overhead Lines - New Electric Utility 5 - 1
Oversize, Overweight Vehicles Engineering 11 - 16
Outdoor Assembly Event Fire 7 - 29
Overtime Inspection Fire 7 - 28
Overtime Plan Check, Mapping Review Engineering 11 - 10 Overtime Plan Review Fire 7 - 28
Oxidizing Materials Fire 7 - 45
Parcel Map and Record of Survey Checking Engineering 11 - 1 Park Building Room Rentals Parks and Recreation 9 - 20
Parking at Parks and Recreation Facilities Parks and Recreation 9 - 29 Pavement Restoration Street 11 - 22
Pawn/Secondhand Dealer Police 10 - 8
Payment Default Citywide 1 - 1
Permit Issuance Community Development 4 - 2
13 - 7
Fee Section Page No.

C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Permit to Final (per trade) Community Development 4 - 15 Perpetual Care (Endowment) Parks and Recreation 9 - 11
Phased Occupancy Plan Fire 7 - 25
Phased Plan Check (per each phase) Community Development 4 - 14 Photo CD's Police 10 - 9
Photographs Fire 7 - 51
Photovoltaic System Fire 7 - 24
Plan Revision/Resubmittal Fire 7 - 27
Plant Extraction Systems Fire 7 - 26
Plumbing Permit Community Development 4 - 10
Police Reports Police 10 - 9
Pool Rentals Parks and Recreation 9 - 29
Portable Hydrant Meter and Deposit Water and Sewer Utilities 12 - 9 Pre-Application Community Development 4 - 35
Preparation of Agreement/Easement/Grant Deed Engineering 11 - 8 Private Security Police 10 - 9
Project Clearance Committee Review Engineering 11 - 19
Project Clearance Committee/Subcommittee Review Electric Utility 5 - 8 Project Clearance Committee/Subcommittee Review Water and Sewer Utilities 12 - 14 Public Entertainment Police 10 - 10
Public Fireworks Display and Pyrotechnic Special Effects Use Fire 7 - 19 Pyrophoric Materials Fire 7 - 45
Pyrotechnics Special Effects Proximal to Audience Fire 7 - 19 R-1/R-2 Occupancies Fire 7 - 47
Re-Inspection Fire 7 - 50
Record Drawings Archiving Engineering 11 - 7
Recreation Cancellation Parks and Recreation 9 - 24
Recreation Classes Parks and Recreation 9 - 30
Recreation Tax (Bedroom) Engineering 11 - 15
Recycled Hydrant Meter and Deposit Water and Sewer Utilities 12 - 9 Refrigeration System Fire 7 - 19
Release of Stored Vehicles Police 10 - 12
Remove and Dispose of Marker, Marker Frame, Plaque, Vase and Ring Parks and Recreation 9 - 7 Replacement Fee for Lost Link+ Materials Borrowed from Other Librarie Library 8 - 2 Replacement Fee for Lost or Damaged Library Card Library 8 - 2 13 - 8
Fee Section Page No.

C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Replacement for Library Materials Library 8 - 1
Replacement of Job Card Community Development 4 - 15
Repo Fee (Repossessed Vehicles) Police 10 - 12
Reposting of Public Notification Community Development 4 - 31 Residential Development Park Dedication In-Lieu Fees Parks and Recreation 9 - 31 Residential Loan Refinance/Subordinations All Programs Community Development 4 - 21 Residential Parking Permit Police 10 - 12
Residential Re-Roof Community Development 4 - 15
Residential Scaled Permit Community Development 4 - 18
Resource Fees Fire 7 - 4
Review of Agreements and Easements Engineering 11 - 10
Rezoning Community Development 4 - 27
Roadways Fire 7 - 20
Room Rental Processing and Set Up and Clean Up Library 8 - 4 Sanitary Sewer Capacity Model Run Engineering 11 - 13
Sanitary Sewer Conveyance Fee Engineering 11 - 12
Sanitary Sewer Outlet Charge Engineering 11 - 11
Sanitize Crypt Parks and Recreation 9 - 8
Saturday Service Parks and Recreation 9 - 10
School Fire 7 - 48
Second Response Ordinance Police 10 - 12
Security Deposit for Survey Engineering 11 - 4
Senior Citizens Center Parks and Recreation 9 - 21
Service Disconnection at the Pole/Weatherhead Electric Utility 5 - 6 Service Fee Customer - Owned Equipment Problem Electric Utility 5 - 7 Service Reconnection at the Pole/Weatherhead Electric Utility 5 - 6 Service Removal Electric Utility 5 - 7
Service Turn-On Finance 6 - 13
Service Wire Relocation Electric Utility 5 - 4
Sewer Lateral Cleanout Water and Sewer Utilities 12 - 17 Sewer Lateral Installation Water and Sewer Utilities 12 - 18 Sewer Lateral Video Inspection Water and Sewer Utilities 12 - 19 Significant Property Alteration Community Development 4 - 40 Signs Community Development 4 - 35
Single or Double Upright Monument Foundation Parks and Recreation 9 - 7 13 - 9
Fee Section Page No.

C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Single Story Buildings Fire 7 - 41
Smoke Control System Fire 7 - 20
Solar Domestic Hot Water System Installation Water and Sewer Utilities 12 - 22 Solar Domestic Hot Water System Panel Removal and Replacement Water and Sewer Utilities 12 - 22 Solar Pool Heating System Installation Water and Sewer Utilities 12 - 22 Solar Pool Heating System Panel Removal and Replacement Water and Sewer Utilities 12 - 22 Solicitor/Peddler Police 10 - 13
Solid Waste Management Street 11 - 25
Special Event Application Parks and Recreation 9 - 28
Special Event Concessions Parks and Recreation 9 - 30
Special Event Sponsorship/Vendor Parks and Recreation 9 - 30 Special Events Structure Fire 7 - 22
Specific Plan Community Development 4 - 40
Standpipe Systems Fire 7 - 20
State of California Annual Surcharges Fire 7 - 55
Storage or Refuse Bins on City Street Engineering 11 - 17 Storage Tanks - Hazardous Materials Fire 7 - 20
Storm Drain Outlet Charge Engineering 11 - 11
Storm Outlet Charge Engineering 11 - 11
Stormwater Management Plan Review Community Development 4 - 37 Stormwater Management Building and Planning Street 11 - 21 Street Tree Planting Street 11 - 24
Street Tree Removal Street 11 - 24
Subdivision Committee Review Engineering 11 - 17
Subpoena Fees Citywide 1 - 2
SVP System Impact Study Electric Utility 5 - 10
SVP Generation Interconnection Study Electric Utility 5 - 10 Tapping Valve Installation Water and Sewer Utilities 12 - 14 Tasman East Specific Plan Area Impact Engineering 11 - 16 Taxicab/Pedicab Company Police 10 - 13
Taxicab/Pedicab Driver Police 10 - 14
Technology Fee Citywide 1 - 2
Technology Fee (Building Fees) Community Development 4 - 2 Teen Center Room Rental Parks and Recreation 9 - 27
Temporary Certificate of Occupancy Community Development 4 - 15 13 - 10
Fee Section Page No.

C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Temporary Pole Connection Electric Utility 5 - 4
Temporary Power Electric Utility 5 - 4
Temporary Wastewater Discharge Permit Water and Sewer Utilities 12 - 20 Tennis Reservations Parks and Recreation 9 - 24
Time Extensions Community Development 4 - 39
Time of Use Meter Installation Electric Utility 5 - 8
Tournament Parks and Recreation 9 - 29
Tow Drivers Police 10 - 15
Toxic Materials Fire 7 - 45
Traffic Flow Map Engineering 11 - 17
Traffic Impact Engineering 11 - 15
Traffic Sign Fabrication Street 11 - 23
Training Fire 7 - 1
Tree Removal Community Development 4 - 38
Underground - Existing Electric Utility 5 - 2
Underground - New Electric Utility 5 - 1
Underground and Above Ground Tank Installations Fire 7 - 21 Underground and Above Ground Tank Modifications Fire 7 - 21 Underground and Above Ground Tank Removals Fire 7 - 21
Underground Fire Service Systems Fire 7 - 22
Underground Hazardous Materials Tank Fire 7 - 57
Underground Street Light Relocation Electric Utility 5 - 4 Unstable (Reactive) Materials Fire 7 - 46
USB Drive for Police Reports Police 10 - 15
Use Permits Community Development 4 - 30
Using Library Meeting Room Library 8 - 4
Utility Billing Splitting or Combining Accounts Finance 6 - 14 Utility Service Deposit Finance 6 - 13
Variance Community Development 4 - 28
Vault Disposal Parks and Recreation 9 - 8
Verification of Electric Meter Address Finance 6 - 14
Wastewater Treatment Plant Capacity Water and Sewer Utilities 12 - 20 Water and Fire Services Water and Sewer Utilities 12 - 13 Water Meter and Backflow Preventer Water and Sewer Utilities 12 - 4 Water Meter Test Water and Sewer Utilities 12 - 9
13 - 11
Fee Section Page No.

C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Water Reactive Materials Fire 7 - 46
Water Reconnection Water and Sewer Utilities 12 - 11
Water Service Water and Sewer Utilities 12 - 1
Water Service Abandonment Water and Sewer Utilities 12 - 11 Water Service Dual Meter Service Water and Sewer Utilities 12 - 3 Water Service Relocation Water and Sewer Utilities 12 - 12 Water Service Upgrade Excluding Device Cost Water and Sewer Utilities 12 - 16 Water Supply Assessment Preparation Water and Sewer Utilities 12 - 11 Watershed Map Engineering 11 - 7
Youth Activity Center Room Rental Parks and Recreation 9 - 22 Zoning Clearance Community Development 4 - 27
Zoning Code Text Amendment Community Development 4 - 28 Zoning Verification Community Development 4 - 36
13 - 12
Municipal Fee Schedule
Resolution
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PARKS AND RECREATION COST RECOVERY SURVEY
Title and Instructions
 Benefit Tiers for a Parks and Recreation Cost Recovery Policy Assign each program and user type to a benefit tier which will frame a Cost Recovery Policy for Santa Clara Parks and Recreation. During the live survey event with City commissions on March 2, 2022, definitions for benefit tiers will be broadcast on the conference screen for reference.

Administrative Questions
 Name of Survey Respondent
Survey results will be summarized and presented in total for all respondents as a group, not by individual. Identification here is intended only for use by survey moderators to ensure quality control of the survey.
 Relationship to the Parks & Recreation Department
o Member of Parks & Recreation Commission
o Member of Senior Advisory Commission
o Member of Youth Commission
o General Public or User of Parks & Recreation Services  Optional: Comment
Leave comments for the survey moderator related to survey questions, your responses, or the survey process generally.
 Submit Completed Questionnaire
Do not close your browser before clicking the "Submit" button at the end of this form. Your response will not be saved and received if you do not click the "Submit" button. o In order for my response to be received, I must click the "Submit" button at the end of this form.

Page 2 of 14 ends

Benefit Tier Pyramid
(Provided on screen or in post-meeting video and packet shared online for participant reference during survey completion.)

PROGRAM

BENEFICIARY

COST RECOVERY

TARGETED
100%+ indicates minor exceptions where premiums above cost may be justified, such as market-based rents.

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Aquatics / Lessons
Learn to swim and lifeguarding -- Put a check in the box to match how the public benefits from this program.
 Youth Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Adult Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Senior Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Aquatics / Recreational Swim
Open swim with lifeguards onsite -- Put a check in the box to match how the public benefits from this program.
 Youth Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Adult Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Senior Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Recreation Classes
Sports, fitness, arts, dance, theater, STEM, etc. -- Put a check in the box to match how the public benefits from this program.
 Youth Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Adult Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Senior Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Memberships / Senior Center
Fitness Area, natatorium, billiards, computer room, and health and wellness (exclusive of nutrition program) -- Put a check in the box to match how the public benefits from this program.  Senior Members
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Memberships / After-School Program
After-school program at the Youth Activity Center/Teen Center -- Put a check in the box to match how the public benefits from this program.
 Youth Members
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Memberships / Activity Pass
Lap swim, group exercise, drop-in gym/sports -- Put a check in the box to match how the public benefits from this program.
 Youth Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Adult Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Senior Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Memberships / Community Garden
Garden allotments -- Put a check in the box to match how the public benefits from this program.  Adult Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Senior Users
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Persons with Special Needs
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Facility Rentals / Aquatics
Reserved use of pool facilities by clubs, private, and corporate -- Put a check in the box to match how the public benefits from this program.
 Private Groups
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Non-Profit Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Commercial Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Competitions, Tournaments, Meets
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Facility Rentals / Athletic Fields
Reserved use of athletic fields by organizations and leagues -- Put a check in the box to match how the public benefits from this program.
 Private Groups
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Non-Profit Youth Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Non-Profit Adult Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Non-Profit Senior Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Commercial Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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 Competitions, Tournaments
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Facility Rentals / Meeting Rooms
Reserved use of meeting rooms at park buildings and community facilities -- Put a check in the box to match how the public benefits from this program.
 Non-Profit Youth Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Non-Profit Adult Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Non-Profit Senior Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Community Groups
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

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Facility Rentals / Parties and Picnics
Exclusive, permitted use for larger private events at buildings and picnic areas -- Put a check in the box to match how the public benefits from this program.
 Private Individuals
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Non-Profit Youth Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Non-Profit Adult Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Non-Profit Senior Organizations
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit
 Commercial Groups
o Entirely Community Benefit
o Mostly Community Benefit
o Considerable Community Benefit
o Balanced Individual and Community Benefit
o Considerable Individual Benefit
o Exclusive Individual Benefit

PARKS AND RECREATION COST RECOVERY POLICY
Purpose
Establishing a cost recovery policy provides the City’s Parks and Recreation Department with a tool for evaluating services and establishing appropriate fees for services. Standardizing cost recovery objectives enhances the Department’s ability to accomplish broad citywide goals and objectives. Establishing a reasonable, transparent, and consistently applied policy is intended to:
 Stretch taxpayer investment in parks and recreation services to optimize value received  Promote program respect and ownership
 Allow prices to reflect users’ investment in themselves based on individual benefit  Develop deeper commitment to the programming users help support Costs Considered When Evaluating Cost Recovery
To evaluate cost recovery, the Department will calculate the “full cost of service,” for programming, facility use, and services provided. The full cost of service will include components for:
 The direct costs of service:
- The labor associated with the performance of service from all personnel involved in the activity - The services, supplies, and/or materials required to complete the activity  A reasonable share of the indirect costs of service:
- The services, supplies, and materials which support the personnel involved in the activity - The maintenance of any facilities required to support the provision of service - The indirect management, administration, and support services associated with the City functions involved in the activity
- The central services, City management and administration, and governmental oversight associated with the functions involved in the activity
Targeted Cost Recovery in Fees
Once the full cost of service is established for each activity, the City will apply a consistent set of guidelines for determining the amount of cost to be recovered in the final fee amount. A cost recovery percentage will be applied to the full cost of service to calculate the fee. Figure 1 describes the general criteria for assigning Departmental programming, facility use, and services to cost recovery tiers. The cost recovery threshold assigned to each fee-related service and program area will be identified in the periodic analysis and documentation supporting the ongoing and seasonally managed calculation of the City’s Parks and Recreation fees.

PARKS AND RECREATION COST RECOVERY POLICY
FIGURE 1 | COST RECOVERY GUIDELINES – PARKS AND RECREATION SERVICES

BENEFIT-BASED

RECOVERY TIER

DESCRIPTION FEE BASED PROGRAM AREA
0% COST RECOVERY
Entirely Community
Benefit
Programs, facilities, and services that benefit the
community as a whole. The community generally
expects the City to offer these services and
supports paying for these through taxes.
• General, non-exclusive park,
playground, open space, trails,
restrooms, and facility
visitation and use
1-20% COST

RECOVERY
Mostly Community
Benefit
Programs, facilities, and services that provide
benefit to the individual user, but have more
fundamental goal of:
• Seeking to engage community with high
participation levels desirable
• Community problem solving (e.g., services
for vulnerable or underserved populations)
• Non-Profit facility use serving
the City of Santa Clara
• Special Events
• Resident Senior Center Use
• Senior Nutrition Program
• Afterschool Program
21-40% COST

RECOVERY
Considerable
Community Benefit
Programs, facilities, and services which promote
individual physical and mental well-being, and
provide recreation skill development. They may
have a community benefit but to a smaller group
of the community. Generally, costs of service are
offset by both a tax subsidy to account for
community benefit and participant fees to
account for individual benefit.
• Early Learners
• Therapeutic Recreation
41-70% COST

RECOVERY
Balanced Individual
and Community
Benefit
Programs, facilities, and services which promote
individual physical and mental well-being, and
provide recreation skill development. Program,
facility, and service use that benefits individuals
primarily, but the community receives some
benefit.
• Services which are specialized and/or similar
to private sector
• Comparable “market rates” for similar
services affect ability to recover a greater
percentage of costs
• Competition, Meets, and
Tournaments that include
competitors from other cities
• Drop-in
Fitness/Recreation/Swimming
• Youth Theater Programs
• Resident facility use
• City provided programs
71-90% COST

RECOVERY
Considerable
Individual Benefit
Benefits individuals significantly more than the
community; Private sector or public agencies
offer similar services; Demand for service, facility
or program exceeds capacity
• Programs providing individual
benefit
91-100% COST

RECOVERY
Exclusively
Individual Benefit
Benefit individuals; Commercial nature of
services; Enterprise funds expected to operate
without General Fund support
• Non-resident & Commercial
use of facilities

PARKS AND RECREATION COST RECOVERY POLICY
The following shall serve as guidelines for categorizing Recreation Programs and services based on types of programs, target populations, and level of community benefit to determine appropriate subsidy Level:
 Programs with the highest level of community benefit will have the lowest level of cost recovery.  Programs that have the greatest level of individual or group benefit will target the highest level of cost recovery.
 Pricing of programs and services takes into account market rates and the impact on demand which may override cost-recovery target considerations.
 Non-resident fees are priced higher than resident fees.  Fees will be periodically reviewed to keep pace with changes in the cost of living, market demands, and/or to promote identified Recreation Programs.
 Staff will adjust fees to meet minimum cost-recovery rates and to be consistent with market demand for services.
 The City will continue to offer a grant program to offset the cost of programs for eligible low-income participants identified through its established procedures Staff will seek to enhance and refine this policy over time.

Parks and Recreation Fee Management
Most fees for Parks and Recreation services and programs will fluctuate seasonally as the Department manages offerings and provisions of service dynamically in line with capabilities and market conditions at the time schedules are developed. As such, establishing static fees within the Municipal Fee Schedule similar to most other City services is burdensome procedurally. The Cost Recovery Policy is intended to establish general targets for the Department within which it can set most fees on that fluctuating basis within its periodic service catalogs.

PROGRAM

BENEFICIARY
6-Exclusive
Individual Benefit
5-Considerable
Individual Benefit

COST RECOVERY

TARGETED
100%+ ind icates minor exceptions where premiums above cost may be justified, such as market-based rents.

Resolution/Municipal Fee Schedule Page 1 of 3
Rev: 11/22/17
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
ADOPTING THE “CITY OF SANTA CLARA 2022/23 MUNICIPAL
FEE SCHEDULE” WHICH IMPOSES NEW FEES, AMENDS

EXISTING FEES AND RETAINS UNCHANGED FEES FOR

VARIOUS CITY DEPARTMENTS
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, for the previous fiscal year 2021/22 (July 1, 2021 to June 30, 2022) certain fees were adopted by Resolution No. 21-8981 and were then incorporated into the “CITY OF SANTA CLARA 2021/22 MUNICIPAL FEE SCHEDULE” (“fee schedule”); WHEREAS, the City now desires to impose new fees, amend existing fees and retain unchanged certain fees based on the document entitled “PROPOSED CITY OF SANTA CLARA 2022/23 MUNICIPAL FEE SCHEDULE”;
WHEREAS, where the fees are imposed by the City to support government services and not for the purpose of providing a market-based fee for services that are also provided by the general public, the proposed fees are hereby determined to be reasonable in that they do not exceed the estimated reasonable costs of providing the public services proposed to be rendered; WHEREAS, in adopting the fees and this Resolution, the City is exercising its powers under Article XI, Section 7, and Article XIIIC of the California Constitution, Section 50076 of the California Government Code, its Charter, its City Code, and other applicable laws; WHEREAS, for fees that are noted in the fee schedule as new or increasing, relevant reports regarding those new or increased fees were made available for public review and comment for ten (10) days prior to the public hearing at which this resolution was considered and adopted; WHEREAS, on April 19, 2022, the City Council held a public hearing on the fees and charges set forth in the revised fee schedule;
WHEREAS, on March 30 and April 6, 2022, timely notice of the public hearing was published in the Santa Clara Weekly in the manner set forth in Government Code Sections 6062a and 66018; and
Resolution/Municipal Fee Schedule Page 2 of 3
Rev: 11/22/17
WHEREAS, notice of the public hearing was mailed to all persons requesting such notice pursuant to Government Code Section 66016.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the City Council hereby finds that the above Recitals are true and correct and by this reference makes them a part hereof.

2. Adoption of Fees, Rates and Charges. The fees, rates, and charges (hereinafter collectively, “fees”) contained in the document entitled “PROPOSED CITY OF SANTA CLARA 2022/23 MUNICIPAL FEE SCHEDULE” are hereby adopted and are to be set forth in a document entitled “CITY OF SANTA CLARA 2022/23 MUNICIPAL FEE SCHEDULE.” The fees so charged do not exceed the estimated reasonable costs of providing the services for which the fees are imposed and are fair and equitable in nature. The fee schedule also indicates how each fee is not a tax by referencing all applicable exceptions to Cal. Constitution, Article XIIIC that apply. Generally, the following types of charges are not taxes: (1) A charge imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege; (2) A charge imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product; (3) A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof; (4) A charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property; (5) A fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law; (6) A charge imposed as a condition of property development; (7) Assessments and property-related Resolution/Municipal Fee Schedule Page 3 of 3
Rev: 11/22/17
fees imposed in accordance with the provisions of Article XIIID.

3. Effect of Fees Prior to effective Date of Resolution. This Resolution shall not be construed so as to affect any fee or charge payable or paid under any applicable fee schedule operative prior to the effective date of this Resolution.

4. Effective date. The fees set forth in the “CITY OF SANTA CLARA 2022/23 MUNICIPAL FEE SCHEDULE” shall be effective on July 1, 2022.

5. Challenge to Fees. In the event of any challenge to any increased fee adopted herein, including any challenge pursuant to Cal. Constitution, Article XIIIC, the formerly adopted fee as stated in the “CITY OF SANTA CLARA 2022/23 MUNICIPAL FEE SCHEDULE” shall then be in effect unless and until the challenged fee becomes effective.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 19th DAY OF APRIL 2022, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA
Attachments incorporated by reference: None
Resolution/Parks & Recreation Cost Recovery Policy Page 1 of 2 Rev: 11/22/17
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA

ADOPTING A PARKS & RECREATION COST RECOVERY
POLICY
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, the City Council of the City of Santa Clara periodically adopts Budget Principles intended to provide a general framework and approach for developing the City’s budget, ensuring fiscal stability by considering both the short and long-term impacts of any funding decisions;
WHEREAS, a previously adopted Budget Principle addressed establishment of fees and stated, “With limited exceptions, establish fees based on full cost recovery where individuals/businesses rather than the community at-large are benefitting from City services.

This preserves limited unrestricted resources for providing services that benefit the community as a whole.”;
WHEREAS, the City desires to establish a Parks & Recreation Cost Recovery Policy to address some of the limited exceptions to establishing fees based on full cost recovery; WHEREAS, the Parks & Recreation Cost Recovery Policy is intended to establish general guidelines and cost recovery targets for Parks and Recreation programs and services; and WHEREAS, programs with the highest level of community benefit will have the lowest level of cost recovery;
WHEREAS, programs that have the greatest level of individual or group benefit have the highest level of cost recovery;
WHEREAS, pricing of programs and services takes into account market rates and the impact on demand which may override cost-recovery target considerations; WHEREAS, non-resident fees are priced higher than resident fees; WHEREAS, fees will be periodically reviewed to keep pace with changes in the cost of living, market demands, and/or to promote identified Parks & Recreation Programs; Resolution/Parks & Recreation Cost Recovery Policy Page 2 of 2 Rev: 11/22/17
WHEREAS, Staff will adjust fees to meet minimum cost-recovery rates and to be consistent with market demand for services; and
WHEREAS, the City will continue to offer a grant program to offset the cost of programs for eligible low-income participants identified through its established procedures.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the City Council hereby finds that the above Recitals are true and correct and by this reference makes them a part hereof.

2. The Parks & Recreation Cost Recovery Policy attached as Exhibit A is hereby adopted.

3. Effective date. The Parks & Recreation Cost Recovery Policy shall be effective upon adoption.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 19th DAY OF APRIL, 2022, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA
Attachments incorporated by reference:

1. Parks & Recreation Cost Recovery Policy

Exhibit A

PARKS AND RECREATION COST RECOVERY POLICY
FIGURE 1 | COST RECOVERY GUIDELINES – PARKS AND RECREATION SERVICES

BENEFIT-BASED

RECOVERY TIER

PROGRAM

BENEFICIARY
6-Exclusive
Individual Benefit
5-Considerable
Individual Benefit

COST RECOVERY

TARGETED
100%+ ind icates minor exceptions where premiums above cost may be justified, such as market-based rents.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-480 Agenda Date: 4/19/2022

REPORT TO COUNCIL

SUBJECT
Action on a Response to a Written Request to Cover the Costs of City Services in Support of the Santa Clara Parade of Champions and the Cost of Facilitron Parking Fees

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
Council Policy and Procedure 030, (Adding an Item on the Agenda), sets forth the procedure for written petitions. Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal, legal or policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30 days) unless otherwise directed by the City Council.

A written request to cover the costs associated with city services in support of the Santa Clara Parade of Champions for a minimum amount of $65,000 and an additional $950 to support the cost of Facilitron Parking Fees charged by the Santa Clara Unified School District was submitted by Ana Vargas-Smith on February 15, 2022. At its meeting of February 22, 2022, the Council directed staff to place the petition on a future agenda. In accordance with established policy, this item is being brought forward for Council consideration and action.

DISCUSSION
Special events such as the Parade of Champions are subject to review by the City’s interdepartmental Special Events Team. This Team reviews the proposed event activities and determines the level of support that will be required as well as any special conditions that must be met by the applicant.

Parade organizers have submitted the required special event permit application for a 2022 in-person event and a preliminary review of the event has been conducted by the Special Events Team.

The following is a summary of the proposed event:
· Date: Saturday, October 1, 2022
· Route: A route similar to the route used in 2021 but with a modification to keep Lafayette open · Attendance: Projected to be eight to ten thousand
· Schedule of Activities:

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22-480 Agenda Date: 4/19/2022
o 8am to 1pm - Farmer’s Market
o 9am to 3pm - Homestead Village Community Village
o 10:30am - Parade Opening Ceremonies and National Anthem o 11am to 1pm - Start of the SC Parade of Champions
o Post Parade - Performance with Santa Clara Vanguard
o 1pm to 5pm - LIVE "Salsa on the Square" sponsored by Volare Studios The schedule and scope of activities is very similar to prior in-person events. As such, it is anticipated that the cost for City services will be similar (if not lower than prior years) as efficiencies have been gained through experience with the event. The following table provides a summary of costs for the actual in-person 2019 and 2021 events as well as the projected cost for the 2022 in-person event:
2019 (Actual) 2021 (Actual) 2022 (Projected)
$58,627 $46,001 $58,000
The written petition requests an in-kind contribution of a minimum of $65,000 to cover the costs of City services and an additional cost of $950 to cover parking fees to be charged by the Santa Clara Unified School District.

Based on prior experience and the scope of services remaining relatively the same, it is anticipated that an in-kind contribution of $60,000 would be sufficient for the 2022 parade. This would allow for an additional $2,000 of in-kind City services should the scope of services change between now and the actual day of the parade. Staff has spoken with the written petitioner and they are in agreement that a maximum request of up to $60,000 for in-kind services would be appropriate.

It is important to note that this event is not included in the adopted budget and will require the organization to absorb the expenditures of these funds within existing budgets. Should the Council wish to grant the request for in-kind services, affected Departments will be required to prioritize these activities and re-direct staffing to provide the necessary services to support the event.

With respect to the additional request of $950, the City does not have an established source of funding for these types of requests. The City’s Community Grant program has a threshold of $10,000 for either in-kind or monetary contributions.

Should the Council wish to fund the additional $950, the City’s General Fund would be an appropriate source of funding. In evaluating the written petition, City staff did reach out to staff at the School District to determine whether the District could either waive the fee or subsidize the cost. City staff was notified that the District does not have a fee waiver program. As this is a District fee, the written petitioner may wish to explore a fee waiver directly with the School District in the future.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect physical changes to the environment.

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22-480 Agenda Date: 4/19/2022

FISCAL IMPACT
The total fiscal impact associated with approval of the written request would be a contribution of up to $60,000 of in-kind City services and $950 from the General Fund or other source of funding identified by the Council. It is important to note that this request is not budgeted and will require the organization to absorb the expenditures of these funds within existing budgets. As a result, affected Departments will be required to prioritize these activities and re-direct staffing to meet the requirements of this event.

COORDINATION
This item has been coordinated with the Department of Parks and Recreation, Finance, City Attorney’s Office and the City Manager’s Office. In addition, this item has been coordinated with the written petitioner.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

ALTERNATIVES

1. Approve an in-kind contribution in an amount of up to $60,000 to support the cost of City services related to the 2022 Parade of Champions event.

2. Approve a grant in the amount of $950 from the City’s General Fund or other revenue source identified by Council.

3.Refer the Written Petitioner to the School District to pursue a grant or waiver of their Facilitron Parking Fees.

RECOMMENDATION
Staff makes no recommendation
Reviewed by: Cynthia Bojorquez, City Manager’s Office
Approved by: Office of the City Manager

ATTACHMENTS

1. Written Petition
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CITY COUNCIL WRITTEN PETITION
Please provide the information requested below. When complete, please submit to the City Clerk's Office, 1500 Warburton Avenue, Santa Clara, CA 95050.

Date: Feb 15, 2022
I, Ana Vargas-Smith, as SCPOC President, , am hereby requesting to be placed on the Santa Clara City Council Agenda for the following purpose:

Since 2019 we have asked that City Council help to cover the costs of City Services in support of SCPOC Based on last years costs to support a crowd of 8-10K, and a .76 length Parade route we are asking for a minimum of $65K to cover the same city services plus any adjustment for city service increases for the same services. This year we also want to ask if City can cover cost of SCUSD Facilitron parking fees of $950 in addition to the Ask.

I understand that it is important that I attend the meeting in the event there are any questions the Council wishes to ask me
S~n ~ '~,~-~
NAME: Ana Vargas-Smith
ADDRESS: 958 Lewis Street
Santa Clara,
City
Street
95050
Zip Code
TELEPHONE:* Cell 408-394-2473
Optional
DATE:

Feb 15, 2022
------------------
*NOTE: This is a public document. If your telephone number is unlisted or if you do not want it to be public, please provide an alternate number where you can be reached.

S:\CityClerk\FORMS AND INFORMATION FOR STAFF USE\Written Petition Form - 2016.doc City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-531 Agenda Date: 4/19/2022

REPORT TO COUNCIL

SUBJECT
Action on a Written Petition (Council Policy 030) Submitted by Nick Valencia Requesting to Place an Agenda Item at a Future Council Meeting to Discuss the future of the BMX track located on city property at 5451 Lafayette Street

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
Council Policy 030 - Adding an Item on the Agenda (Attachment 1) sets forth the procedure for written petitions. Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal review, legal review and policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council.

DISCUSSION
The City Clerk’s Office received a Written Petition on March 29, 2022 submitted by Nick Valencia (Attachment 2) requesting to place an agenda item on a future council meeting to discuss the future of the BMX track located on city property at 5451 Lafayette Street Santa Clara, CA. Mr. Valencia’s written petition states the following: “After several years of service of the PAL organization the current management team has been defamed and baseless accusations have made the program suffer and ultimately suspend operations. It is my hope that council will listen to the success of the program and consider working to continue it.”

FISCAL IMPACT
There is no fiscal impact associated with considering the request to be placed on a future agenda except for staff time.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a administrative activity that will not result in direct or indirect physical changes to the environment.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a City of Santa Clara Page 1 of 2 Printed on 4/14/2022
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22-531 Agenda Date: 4/19/2022
Special Meeting. A hard copy of any report to council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected].

ALTERNATIVES

1. Set a future Council meeting date to take action on the Written Petition received.

2. Take no action.

3. Any other City Council Action, as determined by the City Council.

RECOMMENDATION
Staff makes no recommendation.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Office of the City Manager

ATTACHMENTS

1. Policy and Procedure 030 - Adding an Item on the Agenda

2. Written Petition submitted by Nick Valencia dated March 28, 2022 City of Santa Clara Page 2 of 2 Printed on 4/14/2022
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RESOLUTION NO. 20-8895

A RESOLUTION OF THE CITY OF SANTA CLARA,
CALIFORNIA TO REPEAL RESOLUTION NO. 20-8809,
AMEND COUNCIL POLICY 030 ENTITLED "ADDING AN ITEM
ON THE AGENDA," AND APPROVE THE COUNCIL ITEM

REQUEST FORM
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, amending the policy on adding an item on the agenda to establish a clear, effective and easily understood process for members of the City Council and the public to have items within the jurisdiction of the City Council placed on a meeting agenda; WHEREAS, the amended version of the Adding an Item on the Agenda policy expands on the current policy language by clearly stating that, when a written request is first considered, discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item; and,
WHEREAS, the amended Adding an Item on the Agenda policy, attached hereto as Attachment 1, includes a Council Item Request Form for the City Council's use when requesting an item for inclusion on a Council meeting agenda and adds the procedure for written requests from members of the City Council.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That Resolution No. 20-8809 is hereby rescinded in its entirety.

2. That amended Council Policy 030 entitled "Adding an Item on the Agenda" with the Council Item Request Form, attached hereto as Attachment 1, is hereby approved and adopted, and the City Manager is directed to number (and renumber, as appropriate) the Council Policy Manual such that they are organized in a logical fashion.

II
II
II
Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 1 of 2 Rev: 11 /22/17

3. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 27rH DAY OF OCTOBER, 2020, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

Attachments incorporated by reference:

Chahal, Davis, Hardy, O'Neill, and Watanabe,
and Mayor Gillmor
None
None
None

ORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

1. Council Policy 030 entitled "Adding an Item on the Agenda" Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 2 of 2 Rev: 11 /22/17
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible

PURPOSE
POLICY

ADDING AN ITEM ON THE AGENDA
To establish a clear, effective, and easily understood process for members of the City Council and the public to have items, within the jurisdiction of the City Council, placed on the City Council agenda for consideration.

Members of the City Council:

The Mayor or any individual Councilmember may submit a written request by using the Council Item Request Form to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. At the meeting where the request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item.

Referral from a Council Committee:

Council Committees may submit a written request to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. ·
Council Committees may bring forward a recommendation to the full City Council by way of the Committee minutes, which are typically prepared within three weeks following the Committee meeting.

Items Referred During a Council Meeting:

By Council action, an item may be referred to the City Manager for inclusion on a City Council agenda. If the request requires further study of the item from staff, a full analysis shall be prepared at the direction of the City Manager with at least thirty (30) calendar days prior to the meeting, unless otherwise directed by the City Council. If the request requires more than thirty (30) calendar days to prepare, status updates will be provided to the City Council every sixty (60) days as an informational memo.

Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 1 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible

PROCEDURE

FOR WRITTEN

PETITIONS

ADDING AN ITEM ON THE AGENDA
Written Petitions and Public Presentations:

Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the City Council to be heard under the "Written Petition" section of the City Council's regular agenda within two (2) Council meetings after received. After the initial Written Petition is placed on the agenda, a majority vote of the City Council may add the item to a future Council meeting for action. Any member of the public may address the City Council under the "Public Presentations" section of the agenda. If the presentation includes a request of the Council, a majority vote of the City Council may refer the item to the City Manager to be properly added to a future meeting, in compliance with the Brown Act.

1. All requests to address the City Council shall be submitted in writing.

Written Petition forms are available for the petitioner's convenience on the City's website and in the City Manager's Office, City Clerk's Office, and the Mayor and Council Offices. Alternatively, an email may be submitted to [email protected].

2. Once the Written Petition is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (request and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.

3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.

Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 2 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible

PROCEDURE

FOR WRITTEN

REQUESTS

FROM CITY

COUNCIL

ADDING AN ITEM ON THE AGENDA

1. Members of the City Council shall use the Council Item Request Form to submit a written request for inclusion of an item on a future City Council agenda.

2. Once the Council Item Request Form is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (Council Item Request Form and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.

Attachments: Council Item Request Form
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 3 of 3
City of
Santa Clara The Center of What's Possible

COUNCIL ITEM REQUEST FORM
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to future Council meeting agenda for action.

CONTACT INFORMATION
Requesting Member of City Council -------------------- Contact E-mail ___________________________ _ Contact Phone _ ____ ______________________ _
Today's Date ____________________________ _

WRITTEN REQUEST
I, __________________ , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda:

Reference: Council Policy 030 - Adding an Item on the Agenda Resolution No. 20-8895
City of
Santa Clara Th e Center of Whar s Possible

CITY COUNCIL WRITTEN PETITION

RECEIVED
MAR 2 j 2022
City Clerk's Office
City of Santa Clara
Please provide the information requested below. When complete, please submit to the City Clerk's Office, 1500 Warburton Avenue, Santa Clara, CA 95050.

Date: 3/28/2022
I, Nick Valencia , am hereby requesting to be placed on the Santa Clara City Council Agenda for the following purpose:

To discuss the future of the BMX track located on city property at 5451 Lafayette St. Santa Clara CA After several years of service to the PAL organization the current management team has been defamed and baseless accusations have made the program suffer and ultimately suspend operations. It is my hope that council will listen to the success of the program and consider working to continue it.

I understand that it is important that I attend the meeting in the event there are any questions the Council wishes to ask me.

Signed:

NAME: Nick Valencia
------------------
ADDRESS: 35428 Breton Dr. ---------------- Street
Newark 94560
City Zip Code
TELEPHONE:* (616) 214-9227
Optional
DATE: ___ 31_2_8!_2_02_2 ___________ _
*NOTE: This is a public document. If your telephone number is unlisted or if you do not want it to be public, please provide an alternate number where you can be reached.

REPORT TO COUNCIL

SUBJECT
Action on a Written Petition (Council Policy 030) Submitted by Mary Grizzle on behalf of the Members of Reclaiming our Downtown are Requesting to Place an Agenda Item at a Future Council Meeting to Discuss and Vote on the Current Downtown Urban Planning Firm WRT to Study the following 4 Financial Benefits of Moving City Hall to a Location within the 8 Blocks of the Original Downtown (Lafayette Benton Monroe Homestead):

1. The financial benefits and construction savings of moving city hall to an 8+ story mixed-use (offices) building;

2. An updated and complete analysis of the advantages of selling the acreage used by city hall on its current location on Warburton;

3. The substantial increase in private investment after a city hall has been brought back to Downtown as evidenced by several other American cities studied by Reclaiming our Downtown;

4. Financial benefit of a “completed Downtown” to the tax revenue of Santa Clara

COUNCIL PILLAR
Enhance Community Engagement and Transparency

DISCUSSION
The City Clerk’s Office received a Written Petition on April 7, 2022 submitted by Mary Grizzle on behalf of the member of Reclaiming our Downtown (Attachment 2) requesting to place an agenda item on a future council meeting to discuss the following as stated in the request: An up or down Vote on a study on the following 4 financial benefits of moving City Hall to a location within the 8 blocks of the original Downtown (Lafeyette Benton Monroe Homestead). We would like the current Downtown Urban Planning firm WRT to study: 1. The financial benefits and construction savings of moving city hall to an 8+ story mixed-use (offices) building; 2. An updated and complete analysis of the advantages of selling the acreage used by city hall on its current location on Warburton; 3. The substantial increase in private investment after a city hall has been brought back to Downtown as evidenced by several other American cities studied by Reclaiming our Downtown; 4. Financial benefit of a “completed Downtown” to the tax revenue of Santa Clara.

City of Santa Clara Page 1 of 2 Printed on 4/14/2022
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22-532 Agenda Date: 4/19/2022

FISCAL IMPACT
There is no fiscal impact associated with considering the request to be placed on a future agenda except for staff time.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a administrative activity that will not result in direct or indirect physical changes to the environment.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

ALTERNATIVES

1. Set a future Council meeting date to take action on the Written Petition received.

2. Take no action.

3. Any other City Council Action, as determined by the City Council.

RECOMMENDATION
Staff makes no recommendation.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Office of the City Manager

ATTACHMENTS

1. Policy and Procedure 030 - Adding an Item on the Agenda

2. Written Petition submitted by Mary Grizzle dated April 7, 2022 City of Santa Clara Page 2 of 2 Printed on 4/14/2022
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RESOLUTION NO. 20-8895