WHEREAS, 2026 FIFA World Cup matches would be a Santa Clara Stadium Authority Non NFL event and both the City of Santa Clara and Santa Clara Stadium Authority must be insulated from any financial losses in accordance with voter-approved Measure J: The Santa Clara Stadium Taxpayer Protection and Economic Progress and required in Government Guarantees requirements, respectively.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That the Santa Clara Mayor and City Council do hereby support the City of Santa Clara being selected as a host city of the 2026 FIFA World Cup in Santa Clara, California.
2. Effective date. This resolution shall become effective immediately .
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 22No DAY OF FEBRUARY, 2022, BY THE FOLLOWING VOTE:
AYES : COUNCILORS:
NOES: COUNCILORS:
ABSENT : COUNCILORS :
ABSTAINED: COUNCILORS:
Attachments incorporated by reference :
1. Letter to 2026 United Bid Committee
Resolution/2026 FIFA World Cup
Rev: 11/22/17
Becker, Chahal, Hardy, Park, and Watanabe,
and Mayor Gillmor
None
Jain
NoneCZJ:J.L . \
ATTES . ~
NORAP™ENTE L,MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
City of
Santa Clara
The Cent er of What's Possiblo
August 31, 2017
John l<ristick
Executive Director
2026 United Bid Committee
420 5th Avenue, 7'h Floor
New York, NY 10018
Dear Mr. l<ristick,
Mayor
Lisa M. Gillmor
Council Membe rs
Dominic J. Caserta
Debi Davis
Patrick Kolstad
Patricia M. Mahan
Teresa O'Neill
Kathy Watanabe
The City of Santa Clara would like to declare its strong interest in being a host city for the 2026 World Cup. In the event that North America is selected by FIFA to continue in the selection process, I am pleased to confirm that the City of Santa Clara/Levi's Stadium will submit a proposal to host one or more matches of the 2026 World Cup.
There is no better place than this new stadium and surrounding South Bay venues to host soccer. Home to luxury hotels, world-class training facilities, and year-round sunshine, the U.S. Men's National Team held its training camp for the 2014 FIFA World Cup in this very region. International soccer powers Manchester United, FC Barcelona, Liverpool FC and AC Milan have all trained here in our region over the last couple of years.
Santa Clara's Levi's Stadium near California's Great America theme park and the Santa Clara Convention Center provides easy access to public transportation, highways, and the San Jose, Oakland and San Francisco International Airports. We are a world-class city with a high-tech venue that is ready for the opportunity to host this premier event. We unequivocally support this bid and look forward to welcoming you to our beautiful city.
On behalf of the City, thank you for giving us the opportunity to participate in this exciting process. We wish the United Bid Committee the best of luck and look forward to submitting our proposal.
City of Santa Clara
Mayor and Council Offices · 1500 Warburton Avenue · Santa Clara, CA 95050 · Phone ( 408) 615-2250 · Fax ( 408) 241-67'/l · www.santaclaraca .gov 4885-0613-9748.1
May 15, 2023
The Honorable Lisa M. Gillmor
Mayor, City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Subject: FIFA World Cup 2026 at Levi’s Stadium
Dear Mayor Gillmor,
The Bay Area Host Committee’s mission is to bring world-class events to the Bay Area that drive economic vitality, community-wide engagement, civic pride and global recognition.
Working with the City of Santa Clara, we have already succeeded in bringing one of the most significant and prestigious international events there is: the FIFA Men’s World Cup.
Following our successful hosting and operation of the World Cup matches at Levi’s Stadium in the summer of 2026, we believe that the City will forever be known as a World Cup host city, just as Stanford has been since it hosted FIFA Men’s World Cup matches in 1994. According to FIFA, with 48 nations qualifying for the final and over 100 matches scheduled in 16 venues across North America, World Cup 2026 will be the largest single sporting event ever held.
As the Bay Area Host Committee scales into a more established and independent entity, our objective is to work cooperatively and productively with the City as we move into the subsequent phases of the World Cup bid, and then event operations. The competitive bidding process phase will conclude in late summer or early fall when FIFA announces what matches will be played in each North American host city.
In order for a meaningful and mutually beneficial partnership to work, we know that we must build a strong, transparent and collaborative relationship with the City. We understand and are sensitive to the fact that you and the City Council are stewards of City resources and must act in the best interests of the City and its residents. We want to help you succeed in that regard, and thus a strong partnership that is governed by trust and mutual respect is imperative to us too; the operational success of the World Cup event demands it.
Over the next three (3) years, BAHC’s partnership with the City will be the engine that drives economic growth, vitality and opportunity for the City and surrounding areas. Additionally, BAHC acknowledges that our ability to attract future events is, of course, also dependent on our reputation as reliable partners as well as our ability to deliver on our promises. To that end, we
BAY AREA
r.=========================== HOST COMMITTEE
4885-0613-9748.1
are confident that we can satisfy the City’s informational and other needs, and ultimately put on an event that the City, and the entire Bay Area, will be proud of.
In closing, the Bay Area Host Committee is excited to work with the City to bring the FIFA World Cup, as well as potentially other major sports and entertainment events, to the City and to the region. As stated above, our goal is to attract events that will positively influence and drive community engagement, bestow significant economic benefits, and inspire active, healthy lifestyles for all ages. Thank you for giving us the opportunity to work with you and your team on this monumental endeavor, and here is to our collective success.
Sincerely,
Zaileen Janmohamed
Chief Executive Officer and Executive Director
Bay Area Host Committee
@BayAreaHostCommittee
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is req.uired for the item to be added to future Council meeting agenda for action.
CONTACT INFORMATION
Requesting Member of City Council _M_ay_o_r L_is_ a_G_il_lm_o_r _____________ _ contact E-mail [email protected]
Contact Phone. 408-9415395
Today's Date March 24, 2023
WRITTEN REQUEST
1, Mayor Lisa Gillmor , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda:
See Below
I am requesting that an action item be placed on a City Council agenda to subpoena and compel the production of a Full and Complete set of FIFA World Cup 2026 Levi Stadium, Santa Clara documents from the San Francisco 49er Management Company, Bay Area Host Committee or other 49er entity as appropriate.
Please place this request on the April 4th, 2023 meeting as it is time sensitive.
Reference: Council Policy 030 - Adding an Item on the Agenda Resolution No. 20-8895
• CITY OF snm\ CLAR.A C1ty of ,-~. f .-r r . , .. - e-ci-,,. i-CCOUNCIL ITEM REQUEST FORM Santa Clar~ R 24 P ·f 4: 5.1 The Ce nter o f What's Possl bfcl DRAFT Santa Clara City Council/Stadium Authority Board Guiding Principles for FIFA World Cup 2026 Events
May 23, 2023
As the governing body for the City of Santa Clara and the Santa Clara Stadium Authority, the City Council/Stadium Authority Board desires to establish the following Guiding Principles for FIFA World Cup 2026 events held in Santa Clara.
1. Professionally oversee FIFA World Cup 2026 events in a manner that positively highlights the City of Santa Clara and celebrates the rich diversity of the Santa Clara’s neighborhoods.
2. Obtain reimbursement of City of Santa Clara event costs, (including pre- planning and post-event expenses).
3. Ensure direct benefits to the Santa Clara community and Santa Clara businesses.
4. Plan and provide for communication and engagement with residential neighborhoods adjacent to Levi’s Stadium and other venues that will be utilized for large events.
5. Ensure specific benefits to and involvement of Santa Clara youth and adult soccer programs.
6. Seek revenue generating utilization of the Santa Clara Convention Center and other event and recreation spaces (including college and school facilities) in the City of Santa Clara without any impact to the General Fund.
7. Seek mitigation of City and Stadium Authority financial risks and liabilities.
8. Engage in transparent communication on pre-planning efforts, with periodic progress reports to the City Council, including reports published on the City’s website to promote engagement and awareness for residential neighborhoods adjacent to the Stadium and the City as a whole.
The aforementioned principles shall be used by all City/Stadium Authority staff and representatives, as they work with FIFA, the Bay Area Host Committee, Stadium Management, and other parties to negotiate the terms and conditions for events held at Levi’s Stadium and other venues in the City. The principles are not listed in any order of priority – each is critically important to the success and viability of the proposed FIFA World Cup 2026 events to be held in the City of Santa Clara.
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-603 Agenda Date: 5/23/2023
REPORT TO COUNCIL
SUBJECT
Action on a Written Petition (Council Policy 030), Submitted by Mary Grizzle Requesting to Place an Agenda Item on a Future Council Meeting for Council to Discuss Santa Clara Civic Center Relocation Study Flaw: Change Two of the Study’s Focus Cities
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Council Policy 030 - Adding an Item on the Agenda (Attachment 1) sets forth the procedure for written petitions. Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal review, legal review and policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council.
DISCUSSION
The City Clerk’s Office received a Written Petition on April 28, 2023, from Mary Grizzle, requesting to place an agenda item on a future council meeting for Council to discuss Santa Clara Civic Center Relocation Study Flaw: Change Two of the Study’s Focus Cities (Attachment 2).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect physical changes to the environment.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
ALTERNATIVES
1. Set a future Council meeting date to take action on the Written Petition received.
2. Take no action.
3. Any other City Council Action, as determined by the City Council.
City of Santa Clara Printed on 5/18/2023Page 1 of 2
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23-603 Agenda Date: 5/23/2023
RECOMMENDATION
Staff makes no recommendation.
Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jōvan D. Grogan, City Manager
ATTACHMENTS
1. Policy and Procedure 030 - Adding an Item on the Agenda
2. Written Petition submitted by Mary Grizzle dated April 28, 2023 City of Santa Clara Printed on 5/18/2023Page 2 of 2
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RESOLUTION NO. 20-8895
A RESOLUTION OF THE CITY OF SANTA CLARA,
CALIFORNIA TO REPEAL RESOLUTION NO. 20-8809,
AMEND
COUNCIL POLICY 030 ENTITLED "ADDING AN ITEM
ON THE AGENDA," AND APPROVE THE COUNCIL ITEM
REQUEST FORM
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, amending the policy on adding an item on the agenda to establish a clear, effective and easily understood process for members of the City Council and the public to have items within the jurisdiction of the City Council placed on a meeting agenda; WHEREAS, the amended version of the Adding an Item on the Agenda policy expands on the current policy language by clearly stating that, when a written request is first considered, discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item; and,
WHEREAS, the amended Adding an Item on the Agenda policy, attached hereto as Attachment 1, includes a Council
Item Request Form for the City Council's use when requesting an item for inclusion on a Council meeting agenda and adds the procedure for written requests from members of the City Council.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That Resolution No. 20-8809 is hereby rescinded in its entirety.
2. That amended Council Policy 030 entitled "Adding an Item on the Agenda" with the Council Item Request Form, attached hereto as Attachment 1, is hereby approved and adopted, and the City Manager is directed to number (and renumber, as appropriate) the Council Policy Manual such that they are organized in a logical fashion.
II
II
II
Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 1 of 2 Rev: 11 /22/17
3. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 27rH DAY OF OCTOBER, 2020, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
Attachments incorporated by reference:
Chahal, Davis, Hardy, O'Neill, and Watanabe,
and Mayor Gillmor
None
None
None ---
ORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
1. Council Policy 030 entitled "Adding an Item on the Agenda" Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 2 of 2 Rev: 11 /22/17
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible
PURPOSE
POLICY
ADDING AN ITEM ON THE AGENDA
To establish a clear, effective, and easily understood process for members of the City Council and the public to have items, within the jurisdiction of the City Council, placed on the City Council agenda for consideration.
Members of the City Council:
The Mayor or any individual Councilmember may submit a written request by using the Council Item Request Form to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. At the meeting where the request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item.
Referral from a Council Committee:
Council Committees may submit a written request to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. ·
Council Committees may bring forward a recommendation to the full City Council by way of the Committee minutes, which are typically prepared within three weeks following the Committee meeting.
Items Referred During a Council Meeting:
By Council action, an item may be referred to the City Manager for inclusion on a City Council agenda. If the request requires further study of the item from staff, a full analysis shall be prepared at the direction of the City Manager with at least thirty (30) calendar days prior to the meeting, unless otherwise directed by the City Council. If the request requires more than thirty (30) calendar days to prepare, status updates will be provided to the City Council every sixty (60) days as an informational memo.
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 1 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possi ble
PROCEDURE
FOR WRITTEN
PETITIONS
ADD ING AN ITEM ON THE AGENDA
Written Petitions and Public Presentations:
Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the City Council to be heard under the "Written Petition" section of the City Council's regular agenda within two (2) Council meetings after received. After the initial Written Petition is placed on the agenda, a majority vote of the City Council may add the item to a future Council meeting for action. Any member of the public may address the City Council under the "Public Presentations" section of the agenda. If the presentation includes a request of the Council, a majority vote of the City Council may refer the item to the City Manager to be properly added to a future meeting, in compliance with the Brown Act.
1. All requests to address the City Council shall be submitted in writing.
Written Petition forms are available for the petitioner's convenience on the City's website and in the City Manager's Office, City Clerk's Office, and the Mayor and Council Offices. Alternatively, an email may be submitted to [email protected] .
2. Once the Written Petition is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (request and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.
3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 2 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible
PROCEDURE
FOR WRITTEN
REQUESTS
FROM CITY
COUNCIL
ADD ING AN ITEM ON THE AGENDA
1. Members of the City Council shall use the Council Item Request Form to submit a written request for inclusion of an item on a future City Council agenda.
2. Once the Council Item Request Form is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (Council Item Request Form and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.
3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.
Attachments: Council Item Request Form
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 3 of 3
City of
Santa Clara
The Ce nter of What's Possi ble
COUNCIL ITEM REQUEST FORM
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to future Council meeting agenda for action.
CONTACT INFORMATION
Requesting Member of City Council --------------------
Contact E-mail ___________________________ _
Contact Phone _ ____ ______________________ _
Today's Date ____________________________ _
WRITTEN REQUEST
I, __________________ , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda:
Reference: Council Policy 030 - Adding an Item on the Agenda Resolution No. 20-8895
City of
Santa Clara
The Center of WhAl's Possible
2023 PR 28 PM 3: 23
CITY COUNCIL WRITTEN PETITION_
Date: _04/28/23 _____ _
I, ____ Mary 0 . Grizzle _____________ , hereby request that the following subject be placed on the City of Santa Clara Council and Authorities Concurrent Meeting Agenda:
Santa Clara Civic Center Relocation Study Flaw: Change Two of the Study's Focus Cities For more information about this subject, please see below: ____________ _ Reclaiming Our Downtown deeply appreciates the fact that the city is spending $353,000 on this study.
We want to make sure that we are getting accurate case studies to evaluate at the conclusion of the study .
Reclaiming Our Downtown requested this study to understand the financial and private investment /' . ,,., benefits that these cities are experiencing including: 4, t-e r -+,,e
1. The generation of private Downtown development as proven by these other American cities/ V' e + LI r· •) .
2. Significant reduction of construction costs while adding a potential revenue stream to the city i:, ~ -t~ e,r
3. ;~:\::~~:~~;:a~t~h~:I~~ ::~~~n:t~~~~~~:;e:t;;~:;n:~c:: ~:i~;·a completed Downtown . C f~r a L \
4. Also, specific to Santa Clara, the examination of the revenues that would be produced by the sale of the ten acres on Warburton (for potential housing) Our group spent over 14 months identifying cities across the country who had either returned a City Hall back into their Downtown or built a new City Hall as a unique focal point for the Downtown. Our volunteers then spoke to each city's leadership about the impact after City Hall was completed.
On March 141\ 2023, WRT presented the six cities to the Downtown Task Force (DCTF). While ROD agrees with four of the six cities, we are deeply concerned that the cities of Watsonville and Sonoma do not meet the criteria stated above nor the spirit of the study.
Watsonville:
Only moved their City Hall across the street from the old city hall. There is little difference between the new and old city hall. Retail was attempted but all that has been added is a Subway sandwich shop . The architect designer did little to make it an "epicenter" of the Downtown. The economy is another issue:
according to Data USA, the largest industries in Watsonville are farming, fishing, and hunting. Per Data USA, Santa Clara largest industries are professional, scientific, and technical services. !:\WRITTEN PETITIONS\Written Petition Form.doc
As the Watsonville example moved the City Hall to a different location in Downtown, Winter Garden Florida should be used instead. Winter Garden moved their City Hall to the very center of the Downtown. Per their Economic Development Director: The City Hall was not designed for City Government but to CREATE Downtown activity. Its lobby is the city's art gallery; they structured the front of the building for entertainment and speaking venues; Chambers are now used for community events, and they even painted it white to show movies and light shows on it at night.
Sonoma:
This example should not be used as the BUILDING was NEVER BUILT. All the analysis WRT developed, while very detailed, cannot be proven as the building was built.
Why use a non-existent building when you have a perfect recreation of the Santa Clara City Hall Story? Sandusky Ohio should replace Sonoma - Sandusky, like Santa Clara had their original City Hall Downtown. They moved their City Hall out of Downtown (we did the same 5 years later). Sandusky Moved Back Downtown in 2017 into a restored historical building.
Some of the arguments from our last meeting against Sandusky are irrelevant and illogical:
1. Sandusky wasn't considered as the population. The population of Watsonville is under 50,000.
Also, per their City Manager, they attract 200,000 over weekend and Summer due to their proximity of Cedar Point Amusement Park (this never used to happen until the Downtown was revitalized). The 2nd point is that here is a city that moves their City Hall back, we need to look at the $100 Million in private development that followed.
2. They "Restored" an existing building vs. building new. Sonoma didn't build at all! The city spends $30 Million (which is more like $40-S0M today) to restore three buildings Downtown - avoiding the negative environmental and historical effects of demolition and rebuilding.
Sandusky must replace Sonoma.
We ask that this be put on the Council agenda for discussion. Reclaiming Our Downtown can provide any back up material and would like to do a brief five-minute presentation prior to this discussion. !:\WRITTEN PETITIONS\Written Petition Form.doc
By submitting this form, I am confirming that I am the requestor herein listed and that the information provided is truthful and correct to the best of my knowledge. I understand that it is important that I attend the meeting in the event there are any questions the Mayor and/or Council wishes to ask me. I also understand that the City may not place my item on the Agenda if it is not verifiable and within the subject matter jurisdiction of the City. 1167 Monroe St.
Street Address (Optional}
Santa Clara, CA 95050
City
NOTE: This is a public document.
Zip
!:\WRITTEN PETITIONS\Written Petition Form.doc
[email protected]
Email
408-242-1851
Telephone
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-391 Agenda Date: 5/23/2023
REPORT TO COUNCIL
SUBJECT
Update on City Council and Stadium Authority Staff Referrals
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND AND DISCUSSION
During Council and Stadium Authority meetings, the City Council or Stadium Authority Board provide direction on policy issues or refer information requests to staff for follow-up.
The purpose of the City Council and Stadium Authority Referrals Update is to provide the City Council/Stadium Authority Board and the public a current status report. Completion of the referrals may be communicated by various means such as: Report to Council, Information Memorandum provided through a Council Agenda or monthly City Hall News publication or during a future Council meeting.
The Referrals list will be published in the Council agenda packet under the “City Manager/Executive Director Report” section of the Council Agenda. Reports will include both open and closed referrals.
ATTACHMENTS
1. City Council and Stadium Authority Staff Referrals
City of Santa Clara Printed on 5/18/2023Page 1 of 1
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CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Projected Completion
1. 6/9/23 Council Meeting Request for the budget document to be posted online and easily accessible for the public to view and in addition a Budget in Brief summary, and promote the June 6, 2023 study session on the Budget.
City Manager’s
Office / Finance
In Progress, to be completed
prior to June 6, 2023
2. 5/2/23 Council Meeting Proposed 3-units Homekey Interim Housing Development on County-owned Land located at Lawrence and Benton Street, including City Sponsorship and Partial Funding of Project Operations: Council directed staff (1) authorize the Office of the City Manager to negotiate and execute a three-party letter of intent between LifeMoves, County of Santa Clara, and the City of Santa Clara defining the roles and responsibilities for the financing, operations and construction management for the Homekey application for the property located at Lawrence and Benton Street in a final form approved by the City Attorney. (2) Authorize the County of Santa Clara to update the City of Santa Clara’s Permanent Local Housing Allocation 5-year plan by adding activity six to the County’s PLHA plan to assist persons who are experiencing or at risk of homelessness and allocating year 3, 4, and 5 funding, after deducting administrative costs, to the Benton/Lawrence interim housing to help fund operations. (3) Provide direction to return to City Council for approval of a budget amendment appropriating up to $5,500,000 from special revenue funds for operations at the Benton/Lawrence interim housing site.
Community
Development/City
Manager’s Office
TBD
3. 4/18/23 Council Meeting Santa Clara Convention Center Complex Maintenance District No. 183: Council directed staff to look into parking options at Santa Clara Convention Center, including the maintenance of Convention Center in the City budget.
Community
Development / City
Manager’s Office
TBD
4. 4/18/23 Council Meeting Declaring City-Owned Property at 2319 Gianera Street as Surplus Land: Council rescinded the resolution and directed staff to look at options for Gianera once a full-time Real Estate Manager is hired to explore additional options for the property.
City Manager’s
Office
TBD
5. 4/18/23 Council Meeting Action on a Resolution Esta blishing the Average Per-Acre Land Values and Park Development Costs to be used in Setting the Parkland In-Lieu Fees for New Residential Development for FY 2023/34: Council adopted the resolution (23-9220) and by consensus requested staff to review construction cost index increase for next year.
Parks & Recreation On 4/18/23 Council adopted
Resolution 23-9220 that
includes the direction to use
the Construction Cost Index in
future park improvement
value component for
computation of fee increases.
Park in lieu fees are reviewed
by Council on an annual basis
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Projected Completion
as found in City Code 17.35.
6. 2/7/23 Council Meeting Public Presentation: Kirk Vartan requested the City provides a copy of the FIFA Agreement
Executive Director’s
Office/Stadium
Authority Counsel’s
Office
Staff is coordinating multiple
requests for FIFA documents.
The 2018 Bid Document has
been publicly released via
NextRequest. Staff continues
to review and analyze material
for CPRA and Board
responses.
7. 1/31/23 Council Meeting Public Presentation: Howard Gibbons discussed concerns regarding illegal hotdog vendors near the Stadium. SCPD to return to Council to do a report regarding vendors near Levi’s Stadium
Policy Options to Amend Regulations related to Street Vending Activates in Santa Clara
City Manager’s
Office / SCPD
At the April 18, 2023 Council
meeting, Council voted to
proceed with a pilot program
in the area of Levi’s Stadium
from August 2023 through
January 2024 with the Police
Department returning to City
Council with
recommendations for
implementation for the 2024
concert and NFL Seasons.
8. 11/1/22 Council Meeting Written petition submitted by Kirk Vartan to place an agenda item on a future Council meeting for to discuss the New Parking Permit Ordinance and rules. Current signage very restrictive at 1-2 hours for parking. As a small business, employees need to park.
Residents don't need parking during the day as they have a 2-car garage and two driveway spots, allowing for four cars to be parked per house. Informational report provided on Jan. 10, 2023 and note and filed.
Public Works Item heard at the April 18,
2023 Council meeting. The
item was note and filed and
staff to follow-up on aging
signage and determine if there
are parking issues and return
to Council at a later date to
report.
9. 11/1/22 Council Meeting Written petition submitted by Lori Garmany requesting an agenda item on a future Council meeting for Council to consider the censure of the Mayor for the leaking of closed session information. On 11/1/22 Council meeting, passed 5-2 to return to future agenda date.
City Manager’s
Office
TBD
10. 6/7/22 Council Meeting Action on a Written Petition (Cou ncil Policy 030), Submitted by Brian Doyle, to Place an Agenda Item at a Future Council Meeting to Discuss an Explanation by Councilmember City Clerk’s Office Item to return to future date
upon completion of claims
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Projected Completion
Kevin Park of the Apparent Inconsistent Statements in Official Filings Regarding His Employment and Sources of Income
and litigation
11. 10/4/22 Council Meeting Written petition submitted requesting to place item on a future meeting for a public review of the Settlement Agreement and mutual release dated August 31, 2022 between the City of Santa Clara, the Santa Clara Stadium Authority, and the 49er Football Team Entities: Post settlement agreement on website as soon as possible and schedule study session in the future following the completion of any pending litigation on buffet costs and public safety costs.
City Manager’s
Office
Study session TBD based on
completion of pending
litigation on buffet costs and
public safety costs
12. 8/16/22 Council Meeting Discuss potential uses, unfunded repairs, and finances of operating and maintaining the Morse Mansion. Item discussed at Nov. 1, 2022 Council meeting. Staff to return with options to extend lease and maintain property for City uses. The City is hosting a community meeting on Jan. 25, 2023 regarding the future of use of the historic Morse Mansion, located at 981 Fremont St. At the meeting, staff will discuss possible options and receive community feedback to share with the Council for future consideration.
City Manager’s
Office
TBD
13. 8/16/22 Council Meeting Written petition from Kirk Vartan to review and evaluate the purchase of the CA Great America Theme Park. Specifically, clarify what development could take place on the site given the current and general plan designations. Staff to return at future date with the option for a session with developer.
City Manager’s
Office
TBD
14. 7/5/22 Council Meeting SB9 Developments: Direct staff to bring back recommendations regarding affordability.
When the City considers an update to citywide affordable housing ordinance, this information will be provided.
Community
Development
TBD
15. 6/7/22 Council Meeting Action on a Written Petition subm itted by Brian Doyle, for an Agenda Item at a Future Council Meeting to Discuss an Explanation by Councilmember Kevin Park of the Apparent Inconsistent Statements in Official Filings Regarding His Employment and Sources of Income
City Clerk’s Office Item to return to future date
upon completion of litigation.
16. 6/7/22 Council Meeting Rooftop Solar: Direct staff to condu ct a cost-benefit analysis on installing rooftop solar and ways to make it feasible for Santa Clara homeowners Silicon Valley Power TBD
17. 4/5/22 Council Meeting Written Petition submitted by Councilmember Jain requesting a future agenda item to discuss how to change noticing policy to reach more people. A community meeting was held on Dec. 8, 2022 to gather public input. Next steps are a public review of draft revised public outreach policy, which will be available in May 2023. Planning Commission and City Council consideration of revised policy estimated Summer/Fall 2023 Community
Development / City
Attorney
City Council consideration of
revised policy estimated
Summer / Fall 2023
18. 3/22/22 Council Meeting Patrick Henry Specific Plan: Return to Council with a Proposal for a Plan Amendment for a .3% Public Art Fee Grant the Authority on the Approval of the TMA to the City Council Community
Development
Note and File Staff Report for
Council consideration Summer
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Projected Completion
versus the City Manager, indicated in the draft Plan. Memo to be provided on potential approaches which will recommend that a City Master Art Plan be prepared to inform a citywide art fee as opposed to a fee art for one area of the City. 2023
19. 1/11/22 Council Meeting Update on review and monitoring of Transportation Demand Management (TDM) measures. Staff issued RFP to support online reporting and tracking of TDM Measures and present a template to complete the forms. Staff issued the RFP on May 27 and has extended the deadline to July 18 to allow for more proposal submissions. Staff reviewed submissions. Notice of Award was provided in 2023. Will bring consultant agreement for approval by Council in April 2023.
Community
Development
Consultant Agreement to be
heard at the April 18, 2023
City Council meeting
20. 1/11/22 Council Meeting Action on a Council Written reques t submitted requesting to place an agenda item at a future Council Meeting to discuss making the Youth Soccer Park parking lot available when there are no events at the Youth Soccer Park
1. Investigate ADA Improvements for parking
2. Investigate whether the City can engage a private operator to manage for parking
3. Investigate whether the 49ers can use their practice facility for parking
4. Determine the fair market value of VIP parking
Parks &
Recreation/City
Attorney/City
Manager
TBD
21. 1/12/21 Council Meeting Provide a study session on pros/cons lifecycle cost/benefits of artificial surfacing including turf. Staff will return to Council with an informational memo.
Parks & Recreation TBD
22. 4/30/19 Council Meeting Report on number of public transi t riders for large stadium events – and relationship of costs of parking increases transit ridership. Ask Stadium Manager for analysis to support their position that reducing the cost of parking would likely adversely impact public transit ridership, resulting in more cars on the roads.
49ers Stadium
Manager
TBD
23. 10/2/18 Council Meeting Amend sign ordinance to prohibit signs on public property Parks & Rec/ City Attorney
TBD
24. 3/13/18 Council Meeting Develop a Stadium Authority Financial Reporting Policy in conjunction with the Stadium Authority Auditor and the external auditor
Finance TBD
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
1. 3/21/23 Council Meeting PRA for all real estate records regarding 2319 Gianera Street requested by caller for the City Council meeting.
City Manager’s
Office
4/11/23 The request for public
records are available on
NextRequest.
2. 10/4/22 Council Meeting Information item on the Traffic Calming Policy: discussion of thresholds for the 85 th percentile and 1000 vehicle requirements.
Public Works 3/21/23 The report was noted
and filed at the City
Council meeting on
March 21, 2023.
3. 1/31/23 Council Meeting Public Presentation: Judy Hubbard stated there are unsafe drop off locations outside of Levi’s Stadium and the need for designated drop-offs for ADA and elderly. The resident received a ticket for stopping and drop off.
City Manager’s
Office / Stadium
Authority staff
3/16/23 Staff followed up with
resident.
4. 10/4/22 Council Meeting Written petition requesting to place agenda Item to set a Study/Briefing Session for the public in which the Terms of the Settlement Agreement are discussed as well as Presentation of Sources of Revenues, to include an explanation of the Waterfall through which Money Flows as well as the Rate at which the various loans are being paid off
Finance 3/16/23 Complete. Information
related to the waterfall
of funds was included
as part of the Stadium
Authority FY 2023/24
Budget
5. 9/13/22 Council Meeting Approve alternative 2 of El Camino Specific Plan: Direct staff to prepare a significantly modified Specific Plan that retains enough density and elements (e.g., a range of densities that support mixed-use) of the prior Specific Plan so as to be consistent with the prior draft EIR; with added direction to include the activity zones with building heights of up to 6 stories as proposed in the 2021 draft Specific Plan, to continue consideration of the 2021 draft Specific Plan and to prepare an economic feasibility analysis of both plans.
Community
Development
3/7/23
Consultant Agreement
to begin the City
Council directed work
was approved on
March 7, 2023 City
Council meeting.
6. 2/7/23 Council Meeting Public Presentation: Susan Hinton requested priority for City services such as expanding library hours to open full time, requested email and phone directory to be found easily on the City website. City tree that fell in yard and made a request three times and the City Arborist came out but there was no action.
City Manager’s
Office/Public
Works
2/15/23 Staff has followed up
with Susan Hinton.
7. 9/13/22 Council Meeting Reconsider the Council action taken at the Aug. 30, 2022 council meeting which approved up to a 25% apportionment for reimbursement that carried on a 4-1 vote.
The action was to consider possible financial assistance options related to the Public Works /
City Attorney’s
Office
2/14/23
This item was resolved
by City Attorney’s
Office
City of
Santa Clara
The Center of What 's Possible
SCSA
SANTA CLARA STADIUM AUTHORITY
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
replacement of a private concrete sound wall adjacent to Pruneridge Avenue in the Laurel Park East Neighborhood and potential delegated authority for a budget amendment. This item was heard at the Nov. 15, 2022 Council agenda.
8. 4/5/22 Council Meeting Written Petition submitted by Joseph Goschy to discuss appealing a building Violation (CRN 2020-00310) at 220 Tyler Avenue. At the Feb. 7, 2023 Council meeting, Community Development Director Andrew Crabtree coordinated with petitioner on next steps to take accurate reading of HVAC system. Code Enforcement conducted an inspection between 5:15-6:15 a.m. on Feb. 10, 2023 in coordination with Mr. Goschy.
City Attorney’s
Office
2/7/23 Staff provided Council
an informational report
on inspection findings
by email. Based upon
this inspection the unit
was determined to be
in compliance with
City's standards.
9. 2/7/23 Council Meeting Public Presentation: Rohit Pur stated he wanted to build an ADU and Santa Clara County allows tiny homes on wheels. Rohit requested the City of Santa Clara to consider this option for ADUs.
Community
Development
2/7/23 Staff has set up a
follow-up meeting with
Mr. Pur regarding
mobile ADUs.
10. 8/16/22 Council Meeting Discuss allocating up to $150K to create a Neighborhood Stadium Relations Committee using funds from the SCSA budget. At the Feb. 7, 2023 Council agenda, the Council approved and provided direction to have the Committee modeled after NURC and meetings to be held near the Stadium.
City Manager’s
Office
2/7/23 Based on Council
direction, staff will
return with additional
information and
potential Council action
related to forming the
Committee on March
21, 2023
11. 1/31/23 Council Meeting Residents Zhengang Chen and Bin Jia and Ellen Ying Ng requested waiving weed abatement citations, since then has made the necessary landscaping. Santa Clara Fire Department contacted residents to inform them the public hearing on Feb. 21 is with the County of Santa Clara, not the City. The City does not have the authority to remove them.
Fire Department 2/1/23 Complete
City of
Santa Clara
The Center of What 's Possible
SCSA
SANTA CLARA STADIUM AUTHORITY
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
12. 1/10/23 Council Meeting Written petition submitted by Paul Rosa to cover costs of City services in support of the Wilcox High School Baseball 2023 Fundraising Tournaments at Washington Ballfield. At the Jan. 31, 2023 meeting, Council directed staff to work with applicant to work with community grant funding, identify volunteer work to offset costs and return with a final cost.
Parks &
Recreation
1/31/23 Staff working with
applicant for grant
funding and will return
with a report after the
tournament.
13. 5/24/22 Council Meeting (11/1/22) Action petition submitted by Shprese Head Requesting to Place an Agenda Item on a Future Council Meeting for Council to Discuss what the City of Santa Clara is doing to help get BMX riders back to Racing under USA BMX Sanction.
Lease Agreement between City and Santa Clara PAL for the operation of BMX track: On May 24, 2022, staff returned with a status report on coordination of efforts between BMX and Police Activities League (PAL). Council note and filed report. Council questions included: obtain requested responses to questions presented to PAL, timeline, a full audit (5-years) of PAL, etc.
City Manager’s
Office
1/10/23
The report was noted
and filed on Jan. 10,
2023 14. 9/27/22 Council Meeting Expand outreach beyond noticing requirements for study session for the Tasman East Specific Plan Amendment to include noticing of neighboring property owners within a quarter mile of the Plan area.
Community
Development
12/6/22
Completed at Dec. 6,
2022 Council meeting.
15. 7/12/22 Council Meeting Request for costs paid to prev ious law firms for City of Santa Clara PRA assistance.
Staff are working on summarizing costs.
City Attorney 12/15/22
Completed
16. 6/15/21 Council Meeting Request to provide date-based se arch capability on City website. The new search is currently being tested by the City’s Website Core Team, and the City is working with the vendors to implement by year end.
ITD / City
Manager
12/1/22
IT Department
continues to monitor
and improve on search
capability
17. 9/27/22 Council Meeting Written petition submitted by Morteza Shafiei to purchase the lot at 1601 Civic Center Drive, Santa Clara, in order to establish a park for the benefit of our Citizens and neighborhood. The community of over 170 homes and 4 HOAs submitted a letter to the City Council detailing concerns for the planned development at 1601 Civic Center Drive (Charities Housing) and requested that this Citizen Proposal be considered on equal footing with any other proposals.
City Manager’s
Office
11/15/22
Park acquisition item
heard at Nov. 1, 2022.
Item regarding 1601
Civic Center Drive
heard at Nov. 15, 2022
Council meeting and
not approved
City of
Santa Clara
The Center of What 's Possible
SCSA
SANTA CLARA STADIUM AUTHORITY
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
18. 9/13/22 Council Meeting Information memo on scooters including a recap of the background of what has occurred to present.
Public Works 11/15/22
Presented in November
2022 to Council
19. 5/24/22 Council Meeting Prepare a financial analysis for moving Santa Clara City Hall to a new location within the eight blocks of the original downtown. Staff has contract to prepare the analysis for Council approval on Oct. 18, 2022.
Community
Development
10/18/22 Item approved on
October 18, 2022
20. 12/14/21 Council Meeting Conduct an RFP for noise monitoring services at the stadium, including possible measures to attenuate noise levels.
Community
Development
10/28/22 Staff issued RFP which
closed on Oct. 28, 2022
21. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Staff to return at a future Council meeting with draft ordinance to adopt recommended procurement reforms.
Finance 8/30/22 Completed
22. 8/16/22 Council Meeting Refer to staff to explore the option to expand cemetery hours at Mission City Memorial Park to possibly include Sunday hours.
Parks &
Recreation
8/30/22 Staff corresponded
with requestor on
current hours available
23. 7/12/22 Council Meeting Return as an action item under Alternative #1 – Determine the staff investigation sufficiently provided evidence of irregularities regarding Mr. Patrick’s residency and take action in accordance with Policy 032 (up to and including removal.) CMO/CAO/CDO 8/16/22 Action taken at 8/16/22
Council meeting
24. 7/5/22 Council Meeting Direct staff to work with subcommittee/task force comprised of Councilmembers Park, Chahal, and Hardy and any other stakeholders (i.e., Apt. Assoc./Dan Kostenbauder) to have discussion with the Silicon Valley Chamber of Commerce regarding the Business License Tax.
CMO 8/1/22 Meeting was held with
stakeholders and
subcommittee.
25. 1/11/22 Council Meeting Response was presented on May 10, 2022 on the action on Written Petition (Council Policy 030) submitted by Keith Stattenfield requesting to place an agenda item at a future Council meeting to discuss requirements from the CAO on approving an update to the CC&Rs of the Case del Rey HOA Bylaws.
City Attorney 7/12/22 The HOA agreed to
submit the CAO’s
revisions to the CC&Rs
to their members at
their next election, and
the Council voted to
approve the CC&Rs.
City of
Santa Clara
The Center of What 's Possible
SCSA
SANTA CLARA STADIUM AUTHORITY
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
26. 5/10/22 Stadium Authority
Meeting
Signage Lighting at Levi’s Stadium – Direct staff to conduct an internal review of signage approach (repair or replacement) and return to the Board for authorization to procure a 3rd party evaluation if needed.
City Manager 7/5/22 Completed
27. 6/21/22 Council Meeting Direct staff to return to Council with a scope to redo the El Camino Real Specific Plan including objective design standards.
Community
Development
Completed Completed
28. 5/10/22 Stadium Authority
Meeting
(CP 030) by Vice Mayor Jain to discuss whether SBL contracts be sold on extra field seats. Agendize discussion whether SBL Contract should be sold on extra field seats.
City Manager 6/21/22 Council approved SBL
contract sold on extra
field seats.
29. 4/19/22 Council Meeting Adoption of a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square. Staff to return to Council within 60 days detailing how to recover costs or other methods of enhancing revenue for the City.
DPW 6/21/22 Completed
30. 1/12/21 Council Meeting Defer approval of the 1205 Coleman Gateway neighborhood park design to work with the developer within current project approvals to receive additional community input including the Old Quad on park design. The robust public input included additional outreach to the Old Quad neighborhood is complete and the Parks & Recreation Commission made a recommendation to Council on 5/17/22 for approval. The item will go to Council for consideration on June 21, 2022.
Parks &
Recreation
6/21/22 Council approved
schematic design with a
few additions.
31. 10/19/21 Council Meeting Discussion of Construction of Lawn Bowl Facility for consideration: The City currently has allocated $175,000 for the repair and maintenance of the Lawn Bowl facility (clubhouse). There has been no subsequent action to re-allocate or redirect that amount to the design and construction of the new Lawn Bowls facility. Given the current balance in the 3001 General Capital Park Maintenance account, Council would need to reprioritize and reallocate up to $175,000 for the required design and engineering of a new facility. There is no funding allocated for construction.
Parks & Rec/City
Manager
6/21/22 Council action to not
prioritize as funding.
32. 1/25/22 Council Meeting Discuss and explore options for a transportation shut tle. City staff referred the Senior Transportation letter to Council. City received a grant from the State for a shuttle and this item is being implemented
City Manager 6/8/22 Completed
City of
Santa Clara
The Center of What 's Possible
SCSA
SANTA CLARA STADIUM AUTHORITY
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
33. 6/7/22 Council Meeting Loyalton Ranch property: Direct City Manager to return to Council with a 1) Scope of Work and 2) costs of the following: a) consultant’s Risk Analysis/Assessment, b) clean up, and c) fencing.
Silicon Valley
Power
6/7/22 Completed
34. 4/5/22 Council Meeting Written Petition (CP 030) submitted by Jared Peters regarding Responsibility of Sound Wall Adjacent to Pruneridge Avenue adjacent to Laurel Park East Neighborhood.
Working with resident on development of potential cost-sharing/financial assistance solution.
DPW/CAO Completed Item is still being
considered for possible
financial assistance
options.
35. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property and staff to coordinate a visit to the property for interested Councilmembers. Staff visits with Councilmembers was completed on 3/8/22
City Manager /
Silicon Valley
Power
6/7/22 Completed
36. 1/5/22 Joint City/VTA Study
Session re: BART to
Santa Clara
Set a meeting with VTA near the proposed Santa Clara BART Station location to provide details to the public regarding station design. VTA conducted a May 10, 2022 City Council Study Session on the Santa Clara Station’s Architecture and Site Layout.
Funding a Brokaw undergrounding study for February 8, 2022 Priority Setting Session (not complete, referred to Priority Setting Session 2022) DPW 5/10/22
Study Session with VTA
Complete
37. 12/14/21 Council Meeting Action on Amendment No. 1 to the Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA2 Data Center and Owens Corning Facility and Related Budget Amendment: item continued to get more information on broadcasting, moving from the Northside to the stadium, and an implementation timeline
Community
Development
5/10/22 Completed
38. 12/7/21 Council Meeting Written Petition (030) to be added to Future Agenda: 10A: Action on a Written Petition (Council Policy 030) Submitted by Jared Peters Requesting to Place an Agenda Item at a Future Council Meeting to Consider making a Policy Decision Regarding the City Assuming Responsibility of an Unstable and Dangerous Sound Wall in the Laurel Park East Neighborhood
DPW 4/5/22 Reported at Council
Meeting; Follow-Up
assigned to staff
City of
Santa Clara
The Center of What 's Possible
SCSA
SANTA CLARA STADIUM AUTHORITY
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
39. 11/9/21 Council Meeting Project Homekey: Look for alternate site in Santa Clara better suited for this use CDD 3/10/22 Update to Council emailed to Council on
3/10/22
40. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property; staff to coordinate a visit to the property for interested Councilmembers.
CMO/SVP 3/8/22 Approved by Council at
3/8/22 Council Meeting
41. 11/16/21 Council Meeting Consider Resolution to support the bid to FIFA for the 2026 World Cup and related events.
CMO/CAO 2/22/22 Approved by Council at
2/22/22 Council
Meeting
42. 10/26/21 Council Meeting Item 4: Presentation on Business Tax Ballot Measure and Other Potential Revenue Measures for November 2022 Ballot: Explore a business tax that strikes a balance with the value of a business-friendly city (key priority) and progressive tax with input and advice of a consultant.
CMO/Finance 2/8/22 Approved by Council at
2/8/22 Priority Setting
Session
43. 10/19/21 Council Meeting Discussion of Future Ballot Measure Discussion in 2022 for Infrastructure Bond or Tax to 2022 Priority Setting Session
CDD/City
Attorney/Finance
2/5/22 Presented at 2022
Priority Setting Session
Part 1; outreach phase
in progress
44. 9/28/21 Council Meeting Approve staff recommendation for Item 6. Public Hearing: 2020-2021 Consolidated Annual Performance and Evaluation Report (CAPER) with changes to increase grant funding to $30,000 for 7 agencies and fund the remaining 4 from the City’s General Fund.
Community
Development/
Housing
Completed Completed
45. 9/7/21 Council Meeting Shorten term of amendment to the agreement for the performance of services with Wilson, Ihrig & Associates for Noise Monitoring Services at Levi’s Stadium from 18 months to 6 months and directed staff to return with a proposal for owning versus leasing equipment and the cost benefit for monitoring the noise data and quality of reporting.
CDD 3/8/22 Approved by Council at
3/8/22 Council Meeting
46. 8/17/21 Council Meeting Implement pilot meeting ma nagement protocol for Council meetings recommended by the Mayor and revisit/assess at 2022 Priority Setting Session.
City Attorney 2/8/22 Presented in a slide at
the Priority Setting
Session.
City of
Santa Clara
The Center of What 's Possible
SCSA
SANTA CLARA STADIUM AUTHORITY
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/17/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
47. 8/17/21 Council Meeting Direct staff to bring back on a future agenda a presentation on Councilmember conflict of interest, including what staff currently does and what the Council is responsible for.
City Manager/
City Attorney
2/8/22 Reported to Council the
types of Conflict-of-
Interest staff report on
for items based on
geographic boundaries
48. 8/24/21 Council Meeting
(Study Session)
Directed staff to: Engage with HomeBase to design City Plan Framework and start prep for workgroup discussions, Fast-track Task Force/Housing Commission development and implementation, Fast-track HomeKey progress where possible, especially in entitlements processing and explore short-term basic services, including bathrooms, showers, laundry, cell phone charging and others.
CDD/City Clerk/
City Attorney/
Police
1/25/22 Approved at 1/25/22
Council Meeting
49. 5/4/21 Council Meeting Parking Maintenance District No. 122 – Engage with property owners to discuss options for increasing their share of the annual O&M costs and potential for dissolving the district.
Public Works 1/25/22 Reported at Council
Meeting
50. 8/17/21 Council Meeting
(Priority Setting
Check-In)
Directed staff to return to Council at a future date with changes to the eligibility for serving on City Commissions that expands the eligibility requirement from Santa Clara electorate to Santa Clara resident – deferred to December City Attorney 1/11/22 Approved by Council at
1/11/22 Council
Meeting
51. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Direct staff to explore a consultant for a TDM Study (scope, cost, ongoing cost) and talk to other cities and gather anything that may be able to be shared CDD 1/11/22 Reported at Council
Meeting
City of
Santa Clara
The Center of What 's Possible
SCSA
SANTA CLARA STADIUM AUTHORITY
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-605 Agenda Date: 5/23/2023
REPORT TO COUNCIL
SUBJECT
Tentative Meeting Agenda Calendar (TMAC)
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND AND DISCUSSION
The purpose of the TMAC is to provide the public advanced notifications of tentative dates of Council Study Sessions, Joint Council/Commission meetings, as well as Council Public Hearing and General Business agenda items. It is important to note that the TMAC is a Tentative Calendar planning tool and reports listed are subject to change due to Public Hearing publication requirements and agenda management.
City of Santa Clara Printed on 5/18/2023Page 1 of 1
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Tuesday, June 6, 2023 Joint Council and Authorities Concurrent & Stadium Authority Meeting
Study Session
23-143 Study Session to review Proposed FY 2023/24 and FY 2024/25 Biennial Operating Budget and FY 2023/24 Capital Improvement Program Budget Changes Special Order of Business
23-501 Proclaim June 2023 as Pride Month
23-502 Proclamation of June 19, 2023 at Juneteenth
23-684 Recognition of Kairan Quazi
Public Hearing/General Business
23-206 Public Hearing: Adoption of a Resolution Approving the Levy of Benefit Assessment upon the City of Santa Clara Parking Maintenance District No. 122 - Franklin Square
23-209 Public Hearing: Adoption of a Resolution Approving the Levy of Benefit Assessment upon the City of Santa Clara Maintenance District No. 183 - Santa Clara Convention Center Complex
23-447 Public Hearing: Action on Resolutions Approving Water, Sewer and Recycled Water Rates to be Effective July 1, 2023
23-1349 Action on the Waiver of the First Reading and Introduction of an Ordinance Approving an Operation Plan including Rules and Regulations and an Investment Policy Governing Endowment Funds of the Mission City Memorial Park (Cemetery 23-575 Action on Approval of the Valley Transportation Authority’s BART Phase II, Early Works Phase Construction Transportation Management Plan 23-679 Action on Resolution for an Exception to the 180 Day Waiting Period to Appoint Retired Annuitant, Philip Orr, to Serve as Temporary Extra Help (Per Government Code Sections 7522.56 and 21224) in the Parks and Recreation Department to Perform Work as a Cemetery Operations Manager
City of Santa Clara
Tentative Meeting Agenda Calendar
Note: These proposed dates are tentative and subject to change based on staff capacity, meeting management, and deferred items by Council requiring other items to free up agenda meeting time.
23-682 Note and File the Resolutions of the Salary Setting Commission Establishing as Unchanged the Salary for the positions of Mayor and Council and City Clerk, and increasing the Salary for the Position of Police Chief; and, Action to Adopt a Resolution Approving and Adopting the Updated Unclassified/Elected Salary Plan for the position of Police Chief for the Period of July 1, 2023 through June 30, 2025 23-689 Action on a Written Petition (Council Policy 030), Submitted by Howard Myers Requesting to Place an Agenda Item on a Future Council Meeting to Request that Councilmember Becker Resign from the Council
Tentative June 12 Special Council Meeting Annual Boards/Commission Interviews Civil Service Commission
Cultural Commission
Tentative June 13, 2023 Annual Boards/Commission Interviews Historical and Landmarks Commission
Planning Commission
Senior Advisory Commission
Tuesday, June 27, 2023 - Council and Authorities Concurrent Meeting
Public Hearing/General Business
23-144 Public Hearing: Action on the Adoption of the Proposed FY 2023/24 & FY 2024/25 Biennial Operating Budget and FY 2023/24 Capital Improvement Program Changes 23-298 Action to Form a Neighborhood Stadium Relations Committee 23-519 Action on a Resolution Establishing the Fiscal Year 2023/24 Appropriations Limit
Tuesday, July 11, 2023 – Joint Council and Authorities Concurrent and Stadium Authority Meeting
Special Orders of Business
23-592 Responses to Councilmember Questions Regarding the Cleanup Campaign Alternatives and Community Survey Results Presentation from the April 18, 2023 City Council Meeting (File# 23-1171)
Public Hearing/General Business
23-186 Public Hearing: Action on a Resolution Confirming the 2023 Weed Abatement Program and Assessment
Tuesday, July 17, 2023 – Special Council Meeting
Interview Bicycle and Pedestrian Advisory Committee Applicants Tuesday, July 18, 2023 – Council and Authorities Concurrent and Meeting
Public Hearing/General Business
23-492 Adopt a Resolution to Modify Parking Regulations on Lafayette Street related to the Lafayette Street Class IV Bikeway Project
COUNCIL RECESS JULY 19 – AUGUST 21, 2023
Tuesday, August 22, 2023 – Council and Authorities Concurrent and Meeting
Special Order of Business
23-277 Proclamation of September 2023 as Community Preparedness Month