Agenda packet — City Council and Authorities Concurrent, May 23, 2023 (part 1 of 7)

City of Santa Clara
Joint Meeting Agenda of the
Council and Authorities Concurrent &
Santa Clara Stadium Authority
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
7:00 PMTuesday, May 23, 2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected]..

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023
7:00 PM JOINT COUNCIL/STADIUM AUTHORITY MEETING
Call to Order
Call to Order in the Council Chambers (Open to the Public) Pledge of Allegiance and Statement of Values
Roll Call

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS

1.A Proclaim May 2023 as Asian American Pacific Islander Heritage Month
23-500

1.B Recognition of the Recipients of the Silicon Valley Power Sustainable Future
Scholarship Program at Santa Clara
University
23-451

1.C Proclamation of National Public Works Week 202323-140

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate
discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

2.A Action on the Minutes of April 4, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting and the April 18, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting
23-683
Approve the Meeting Minutes Action on the Minutes
April 4, 2023 Council and Authorities Concurrent
Special Santa Clara Stadium Authority Meeting and
the April 18, 2023 Joint Council and Authorities
Concurrent and Santa Clara Stadium Authority
Meeting.

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

2.B Board, Commissions and Committee Minutes23-13
Note and file the Minutes of:

Youth Commission - March 14, 2023
Cultural Commission - April 3, 2023
Youth Commission - April 11, 2023
Parks & Recreation Commission - April 18, 2023
Recommendation:

2.C Action on Monthly Financial Status and Investment Reports for February and
March 2023 and Approve the Related Budget
Amendments
23-337
Note and file the Monthly Financial Status and
Investment Reports for February and March 2023 as
presented and Approve the Related Budget
Amendments (five affirmative Council votes required
to appropriate additional revenue or for the use of
unused balances).

Recommendation:

2.D Action on the Santa Clara Convention Center FY 2022/23 3rd Quarter Financial Status Report
23-520
Note and file the Santa Clara Convention Center
Financial Status Report for the 3rd Quarter ending
March 31, 2023, as submitted by OVG.

Recommendation:

2.E Action on a Vesting Tentative Map for 3000 Patrick Henry Drive (CEQA: Addendum to the Patrick Henry Drive Specific Plan EIR) 23-252
Adopt a resolution to approve the Vesting Tentative
Map to subdivide the existing lot into two lots with one condominium unit at 3000 Patrick Henry Drive.

Recommendation: Page 3 of 14 City of Santa Clara Printed on 5/19/2023 Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

2.F Action on an Agreement with CSG Consultants, Inc. for Design Professional Services
for the Miscellaneous Asphalt and
Concrete Maintenance and Repairs Project and Related Budget Amendments
23-472

1. Approve and authorize the City Manager to execute
an Agreement with CSG Consultants, Inc. for the
Miscellaneous Asphalt and Concrete Maintenance
and Repairs Project in the amount not-to-exceed
$293,710, in substantially the form presented, in a
final form approved by the City Attorney;

2. Authorize the City Manager to make minor,
non-substantive modifications, including time
extensions, to the Agreement, if needed:

3. Approve the following FY 2022/23 Budget
Amendments (five affirmative Council votes
required for the use of unused balances or to
appropriate additional revenue):

A. In the Water Utility Capital Fund, increase the
Transfer to the Public Buildings Capital Fund in
the amount of $11,781 and decrease the
Unrestricted Ending Fund Balance in the same
amount;
B. In the Sewer Utility Fund, establish a Transfer to
the Public Buildings Capital Fund in the amount
of $119,119 and decrease the Unrestricted
Ending Fund Balance in the same amount;
C. In the Library Department Capital Fund,
decrease the Central Park Library - Concrete
Sidewalk Replacement project in the amount of
$57,300 and establish a Transfer to the Public
Buildings Capital Fund of $57,300;
D. In the Convention Center Maintenance District
Fund, decrease the Public Works Department
budget by $71,700 and establish a Transfer to
the Public Buildings Capital Fund of $71,700;
and
E. In the Public Buildings Capital Fund, recognize
each transfer totaling $259,900 and increase
the Public Building Parking Lot Improvements
Project appropriation by $259,900.

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

2.G Action on Amendment No. 1 to the Agreement for Professional Services with CSG Consultants, Inc. for Development Plan Review and Field Inspection Services
23-393

1. Approve and Authorize the City Manager to execute
Amendment No. 1 to the Agreement for
Professional Services with CSG Consultants, Inc.
for Development Plan Review and Field Inspection
Services, in substantially the form presented, in a
final form approved by the City Attorney.

2. Authorize the City Manager to make minor
modifications, including time extensions, to the
agreement if necessary, on forms approved by the
City Attorney.

Recommendation:

2.H Authorize the City Manager to Negotiate and Execute Lease Extensions for
1000 Lafayette Street (Peddler’s Plaza) to May
31, 2024
23-579
Authorize the City Manager to negotiate and execute
amendments to the existing leases for the commercial
spaces at 1000 Lafayette to extend the term of each
lease to May 31, 2024 in final forms approved by the
City Attorney.

Recommendation:

2.I Action on Amendment No. 3 to the Shopping Center Lease Agreement with Colliers International to Lease Space at Rivermark Village for the Police Northside Substation Extending the Term to May 31, 2028
23-475
Approve Amendment No. 3 to the Shopping Center
Lease Agreement with Colliers International to Lease
Space at Rivermark Village for the Police Northside
Substation Extending the Term to May 31, 2028
Recommendation:

2.J Action to Adopt a Resolution of the City of Santa Clara, California Amending
the Administrative Penalty Schedule to Add
Penalties for Violations of “The Code of the City of Santa Clara, California” Chapter 8.26 (Edible Food Recovery)
23-1247
Adopt a Resolution of the City of Santa Clara,
California amending the Administrative Penalty
Schedule to add penalties for violations of “The Code
of the City of Santa Clara, California” Chapter 8.26
(Edible Food Recovery).

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

2.K Action on a Resolution Authorizing the Use of City Electric Forces at 1790 Warburton Avenue
23-103
Determine the proposed actions are exempt from
CEQA pursuant to Sections 15302 (c) and 15303 of
Title 14 of the California Code of Regulations and
adopt a Resolution authorizing the use of City Electric Forces for work detailed in this Report to Council
located at 1790 Warburton Avenue.

Recommendation:

2.L Action on a Resolution to Certify Compliance with State Housing Laws for
Purposes for Participation in the One Bay Area Grant
Program
23-509
Adopt a Resolution self-certifying compliance with
state housing laws for the purpose of receiving an
OBAG 3 grant for bicycle and pedestrian
improvements in the area surrounding City Hall.

Recommendation:

2.M Action on a Special Permit for a Private Concert Event at Stevens Stadium
on the Santa Clara University Campus (CEQA:

Class 23 Categorical Exemption - Normal Operations of
Facilities for Public Gatherings)
23-498

1. Approve the use of a Class 23 Categorical
Exemption, and

2. Approve the Special Permit to allow a private
concert event at Stevens Stadium on the Santa
Clara University Campus, subject to conditions.

Recommendation:

2.N Action to Approve Modifications to Existing Code Enforcement Technician (Job Code 329) Class Specification
23-636
Approve modifications to existing Code Enforcement
Technician (Job Code 329) class specification.

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

2.O Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs
23-480

1. Approve and authorize the City Manager to
execute the Memorandum of Understanding
Among Local Public Agencies in Santa Clara
County for Food Recovery Program Costs for FY
2023/24 in substantially the form presented, and in
a final form approved by the City Attorney;

2. Authorize the City Manager to execute a
subsequent MOU to fund food recovery program
costs from FY 2024/25 through FY 2029/30 with
the same funding structure as the FY 2023/24
MOU in final forms approved by the City Attorney;
and

3. Authorize the City Manage to execute future
amendments to the FY 2024/25 - FY 2029/30 food
recovery program cost MOU which update annual
costs on a per generator basis and minor changes
to the base and infrastructure enhancements
program in final forms approved by the City
Attorney.

Recommendation:

2.P Action on Reappointment of Board and Commission Members to a Second Term Ending June 30, 2027
23-622

1. Reappoint the nine (9) eligible commissioners
to serve a four-year term each ending June 30,
2027.

2. For any Board or Commission member not
proposed for reappointment, base such
decision on the objective criteria presented by
staff, above, and refer to position to the City
Clerk for posting, recruitment, interviews and
appointment.

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

2.Q Action to Declare Upcoming Bicycle and Pedestrian Advisory Committee Vacancies
and Setting Dates for Recruitment and
Interviews
23-667

1. Declare three (3) vacancies for the BPAC effective
June 30, 2023;

2. Open recruitment for such three (3) vacancies on
May 24, 2023 for a four-year term expiring June
30, 2027;

3. Set the application deadline on June 26, 2023 at
5:00 p.m.; and

4. Set interviews on or around July 17, 2023.

Recommendation:

2.R Action to Waive Second Reading and Adopt Ordinance No. 2061 amending Zoning
Code Section 18.60.050 to Permit Fuel
Cells and Photovoltaic Panels as an Allowable Use without Need for a Use Permit, as well as Require Other Electric Power Plants to Adhere to State of California Emissions Requirements in MP - Planned Industrial, ML - Light Industrial, MH - Heavy Industrial, B - Public, Quasi-Public, and Public Park or Recreation, and PD - Planned Development Zoning Districts 23-686
Waive Second Reading and Adopt Ordinance No.
2061 amending Zoning Code Section 18.60.050 to
Permit Fuel Cells and Photovoltaic Panels as an
Allowable Use without Need for a Use Permit, as well
as Require Other Electric Power Plants to Adhere to
State of California Emissions Requirements in MP -
Planned Industrial, ML - Light Industrial, MH - Heavy
Industrial, B - Public, Quasi-Public, and Public Park or Recreation, and PD - Planned Development Zoning
Districts
Recommendation:

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

3.A Action on Stadium Authority Bills and Claims for the Month of March 2023
23-491
Approve the list of Stadium Authority Bills and Claims
for March 2023.

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

3.B Action on Third Amendment to SBL Website Marketing
Agreement with STR Marketplace, LLC
23-639
Approve and authorize the Executive Director to
execute the Third Amendment to the SBL Website
Marketing Agreement with STR to extend the term by
four years to May 31, 2027.

Recommendation:

3.C Informational Report on Stadium Authority and Stadium Manager Meetings for
the Period of January 1 to March 31,
2023
23-618
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and
corresponding summaries for the period of January 1
to March 31, 2023.

Recommendation:

3.D Action on Request Submitted by Stadium Manager to Execute Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium

3.D.1 Request from Stadium Manager to Execute Agreement with Integrated Communication Systems
(ICS) for Fire Alarm Testing,
Inspection, Maintenance, and Related Services at Levi’s Stadium
23-659

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

3.D.2 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request
to Execute Agreement with Integrated
Communication Systems (ICS) for Fire Alarm Testing,
Inspection, Maintenance, and Related Services at Levi’s Stadium
23-660

1. Approve the Stadium Manager’s request to
execute an Agreement with Integrated
Communication Systems (ICS) to provide fire
alarm testing, inspection, maintenance, and
related services at Levi’s Stadium for a
three-year period beginning June 1, 2023
through March 31, 2026, in an amount not to
exceed $115,000 for the first contract year,
$117,000 for the second contract year, and
$120,000 for the third contract year, for a total
not to exceed amount of $352,000 over the
three-year period, subject to budget
appropriations; and

2. Authorize Executive Director to approve the
Stadium Manager’s exercise of the option to
extend the agreement with the same basic
terms and conditions for two additional
one-year periods, subject to budget
appropriations.

Recommendation:

STADIUM AUTHORITY CONSENT ITEM PULLED FOR DISCUSSION AND DEFERRED FROM APRIL 4, 2023

4. Action on Request Submitted by the Stadium Manager for Retroactive Approval of Incurred Expenses for Non-NFL Events-Related Marketing, Networking, Travel, and Entertainment Activities (Deferred from April 4, 2023)

4.A.

Request from the Stadium Manager for Retroactive Approval of Incurred Expenses
for Non-NFL Events-Related Marketing,
Networking, Travel, and Entertainment Activities (Deferred from April 4, 2023)
23-573

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

4.B. Report from the Stadium Authority for Action on Stadium Manager’s Request for
Retroactive Approval of Incurred
Expenses for Non-NFL Events-Related Marketing, Networking, Travel, and Entertainment Activities (Deferred from April 4, 2023)
23-574
Approve the Stadium Manager’s request for
retroactive approval of expenses incurred by the
Stadium Manager on behalf of the Stadium Authority
in the amount of $39,407 for the FY 2022/23 Non-NFL
Events-related marketing, networking, travel, and
entertainment activities, including client entertainment with alcohol, described in this report.

Recommendation:

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject
matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

5. Approve the Annual Military Equipment Report, and Adopt a Resolution Making Required
Findings and Renewing Santa
Clara City Code Section 2.80.080, Allowing for the Continued Use of the Military Equipment Funding, Acquisition and Use Policy Pursuant to Assembly Bill 481
23-249
Approve the Annual Military Equipment Report, and
Adopt a Resolution Making Required Findings and
Renewing Santa Clara City Code Section 2.80.080,
Allowing for the Continued Use of the Military
Equipment Funding, Acquisition and Use Policy
Pursuant to Assembly Bill 481
Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023

6. Public Hearing: Adoption of a Resolution Setting Rates for Overall Solid Waste
Services and Annual Clean-up Campaign in
the Exclusive Franchise Area
23-173
Alternative 1: Adopt a Resolution setting the overall
rates to be charged to rate payers for the collection
and disposal of garbage, refuse, yard trimmings,
recycling, and annual Clean-up Campaign in the
exclusive franchise area, effective for the utility bills issued for services rendered on and after July 1,
2023.

Recommendation:

7. Public Hearing: Action on a Resolution Amending Rate Schedules for Electric
Services for All Classes of Customers,
Effective July 1, 2023
23-479
Adopt a Resolution amending City Rate Schedules
for Electric Utility Services to increase Electric
Rates and Charges in each Rate Schedule by

5.0%, effective July 1, 2023.

Recommendation:

SANTA CLARA STADIUM AUTHORITY GENERAL BUSINESS

8. Report on Status of Obtaining FIFA World Cup 2026 Documents at Levi’s
Stadium and Potential Action on Terms for an
Information Sharing Agreement and Guiding Principles for FIFA World Cup 2026 Events
23-680

1. Adopt the Santa Clara City Council Guiding
Principles for World Cup 2026; and

2. Direct the City Manager/Executive Director and City
Attorney/Stadium Authority Counsel to negotiate and
execute an Information Sharing and Event
Cooperation Agreement with Bay Area Host
Committee, United States Soccer Federation,
Federation Internationale de Football Association,
and Forty Niners Stadium Management Company
LLC to facilitate the sharing of information on
substantially the terms presented, in a final form
approved by the City Attorney.

Recommendation:

WRITTEN PETITION (COUNCIL POLICY 030) SUBMITTED BY THE PUBLIC/COUNCIL

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Meeting Agenda May 23, 2023

9. Action on a Written Petition (Council Policy 030), Submitted by Mary Grizzle Requesting to Place an Agenda Item on a Future Council Meeting for Council to Discuss Santa Clara Civic Center Relocation Study Flaw: Change Two of the Study’s Focus Cities 23-603
Staff makes no recommendation.Recommendation:

REPORTS OF MEMBERS AND SPECIAL COMMITTEES

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
Update on City Council and Stadium Authority Staff Referrals23-391 Tentative Meeting Agenda Calendar (TMAC)23-605

ADJOURNMENT
The next regular scheduled meeting is on Tuesday, June 6, 2023 in the City Hall Council Chambers.

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Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Meeting Agenda May 23, 2023
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-500 Agenda Date: 5/23/2023

REPORT TO COUNCIL

SUBJECT
Proclaim May 2023 as Asian American Pacific Islander Heritage Month

BACKGROUND
Asian American and Pacific Islander Heritage Month is celebrated to recognize and commend the contributions of Asian Americans and Pacific Islander (AAPI) Americans in the United States. On May 23, 2023, the Santa Clara City Council will proclaim May 2023 as Asian American and Pacific Islander Heritage Month to honor and recognize the AAPI community.

DISCUSSION
In 1977, congressional lawmakers proposed bills for the creation of Asian Pacific American Heritage Month. After passing a law for a 7-day commemoration in 1978, Congress passed a law in 1992 to officially designate May as Asian and Pacific Islander American Heritage Month. The month of May was selected to commemorate the immigration of the first Japanese to the U.S. in May 1843 and the completion of the transcontinental railroad in May 1859 which was made possible by thousands of Chinese laborers.

According to the latest U.S. Census data, 45.9% of residents in the City of Santa Clara identify as Asian and 0.8% as Native Hawaiian or Pacific Islander. The vibrant diversity represented in Santa Clara allows us to celebrate diverse traditions and pay tribute to the contributions from the many generations of AAPI members in our community. The observance of the Asian American and Pacific Islander Heritage Month also serves as an opportunity to further address acts of racism on the AAPI community and underscore the importance of contributions of the AAPI community to our nation’s history, society and culture.

ENVIRONMENTAL REVIEW
This is an informational report only and no action is being taken by the City Council; no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s City of Santa Clara Printed on 5/17/2023Page 1 of 2
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23-500 Agenda Date: 5/23/2023
Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

Reviewed by: Maria Le, Assistant to the City Manager, Mayor and Council Offices Approved by: Jōvan D. Grogan, City Manager
City of Santa Clara Printed on 5/17/2023Page 2 of 2
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-451 Agenda Date: 5/23/2023

REPORT TO COUNCIL

SUBJECT
Recognition of the Recipients of the Silicon Valley Power Sustainable Future Scholarship Program at Santa Clara University

BACKGROUND
The Silicon Valley Power Sustainable Futures Program will provide scholarships and fellowships to up to 35 future leaders in sustainability, clean energy and related fields. On May 23, 2023, the City Council will recognize the Silicon Valley Power Sustainable Futures Program fellows from Santa Clara University.

DISCUSSION
On June 7, 2022, the City of Santa Clara City Council unanimously approved the new Silicon Valley Power Sustainable Futures Program, which will provide scholarships and fellowships to up to 35 future leaders in sustainability, clean energy and related fields. The goal of the program is to develop a pipeline of strong, diverse future leaders in sustainability and clean energy sectors.

The innovative, five-year program is funded by a $375,000 grant from Silicon Valley Power (SVP).

Selected students will use the funds to attend and receive advanced opportunities at Santa Clara University and its award-winning environmental and sustainability curriculum.

The program is designed to improve students’ skill sets to compete for emerging green jobs. The skill requirements are expanding rapidly, particularly in the Bay Area, where energy, sustainability and climate drivers are leading the way in accelerating this field.

In this inaugural year of the SVP Sustainable Futures Program, the City had the pleasure to collaborate with three exemplary fellows. The fellows have prepared summaries of the projects they have been working on this year to share with the City Council. The City Council will recognize and hear from the following SVP Sustainable Futures Program Santa Clara University fellows:
· Ayla Flanagan is a senior studying Environmental studies, Sustainability, and Public Health. As a fellow, she has been conducting research on Santa Clara's food system to identify its gaps and vulnerabilities in order to inform strategies that increase food security and efficient food recovery in the city.
· Connor Grady is senior studying Sustainable Systems Engineering. As a fellow, he is working to identify locations for implementing Rooftop and Community Solar to benefit Income- Qualified Multifamily Housing Residents in the City of Santa Clara. · Declan Bernal is a senior majoring in Environmental Studies and Political Science. Declan’s project aims to examine gaps and determine ways to promote equity in access to alternative City of Santa Clara Printed on 5/17/2023Page 1 of 2
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23-451 Agenda Date: 5/23/2023
modes of transportation in the City of Santa Clara.

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

Accordingly, the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
Funding for this project was authorized on June 7, 2022 under Council item 22-655 and funds are budgeted in SVP's advertising and community promotion operating budget.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

Reviewed by: Michelle Templeton, Sustainability Manager, City Manager’s Office Approved by: Jōvan D. Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-140 Agenda Date: 5/23/2023

REPORT TO COUNCIL

SUBJECT
Proclamation of National Public Works Week 2023

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure Enhance Community Sports, Recreational and Arts Assets

BACKGROUND
Since 1960, the American Public Works Association (APWA) has sponsored National Public Works Week to celebrate how public works projects and public works professionals help improve our communities. Across North America, thousands of APWA members, citizens, and government agencies join together in activities, events, and ceremonies designed to pay tribute to public works personnel and to recognize the important role they play in planning, building, managing, and operating at the heart of local communities to improve the quality of life each day.

DISCUSSION
May 21-27, 2023 is designated as National Public Works Week. The APWA has chosen “Connecting the World Through Public Works” for this year’s theme which highlights the way public works professionals connect us physically through infrastructure, and inspirationally through service to their communities.

This theme encourages APWA members and their citizens to think about the role public works plays in creating a great place to live. By working together, the impact citizens and public works professionals can have on their communities is magnified and results in the ability to accomplish goals once thought unattainable.

Various departments within the City of Santa Clara (City) focus on delivering high quality public works projects including the Parks & Recreation Department, the Public Works Department, Water and Sewer Utilities, and Silicon Valley Power. The staff in these departments work as one City team and partner with the community to provide infrastructure services in transportation, roadway and landscape maintenance, wastewater and stormwater treatment, water and solid waste systems, parks and recreation spaces, power, emergency management and first response, right-of-way management, and maintenance of public buildings and other facilities essential to our citizens.

Working together, the City and its citizens have built a city that is safe, sustainable, and resilient.

In honor of Public Works Week, the Mayor has signed a City Proclamation, proclaiming May 21-27, 2023 as Public Works Week in Santa Clara.

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23-140 Agenda Date: 5/23/2023

ENVIRONMENTAL REVIEW
This is an informational report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact other than staff time for preparing this report.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]>
or at the public information desk at any City of
Santa Clara public library.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jōvan D. Grogan, City Manager
City of Santa Clara Printed on 5/17/2023Page 2 of 2
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-683 Agenda Date: 5/23/2023

REPORT TO COUNCIL

SUBJECT
Action on the Minutes of April 4, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting and the April 18, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting

RECOMMENDATION
Promote Community Engagement and Transparency

RECOMMENDATION
Approve the Meeting Minutes Action on the Minutes April 4, 2023 Council and Authorities Concurrent Special Santa Clara Stadium Authority Meeting and the April 18, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting.

City of Santa Clara Printed on 5/17/2023Page 1 of 1
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City of Santa Clara
Minutes
Council and Authorities Concurrent
Special Santa Clara Stadium Authority Meeting
Draft
4:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
04/04/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

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Meeting Minutes
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on April 4, 2023 for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.

Closed Session - 4:30 PM | Study Session - 5:00 PM | Regular Meeting - 7:00 PM 4:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor/Chair Gillmor called the meeting to order at 4:35 p.m.

Deputy City Clerk/Secretary Estabillo read the teleconferencing statement for Council/Boardmember Chahal and Council/
Boardmember Chahal confirmed that the agenda was posted at his remote location in accordance with the Brown Act and that there were no public members present at his remote location.

Roll Call
Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Vice Mayor/Chair Kevin Park,

Present: 6 -
Council/Boardmember Suds Jain, and Mayor/Chair Lisa M. Gillmor

Absent: 1 - Council /Boardmember Anthony Becker
A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Jain, to approve Council/Boardmember Becker's excused absence.

Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/ Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, and Mayor/Chair Gillmor

Aye: 6 -

Absent: 1 - Council/Boardmember Anthony Becker

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1. 23-438 Conference with Real Property Negotiators (CC) Pursuant to Government Code § 54956.8
Property: 2435 Lafayette Street, Santa Clara, California 95050 (APN:
224-35-020)
City Negotiator: City Manager (or designee)
Negotiating Counterparties: Wesco Properties, Inc., Home Depot Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property (terms and conditions, including, price and terms of payment) City Attorney Googins stated that Councilmember Jain will be recusing himself from Item 1 because he owns stock in Home Depot.

Public Comment
There were none.

Convene to Closed Session (Council Conference Room)
Mayor Gillmor convened the meeting into Closed Session at 4:39 p.m. 5:00 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Study Session to order at 5:10 p.m.

Deputy City Clerk Estabillo read the teleconferencing statement for Councilmember Chahal and Councilmember Chahal confirmed that the agenda was posted at his remote location in accordance with the Brown Act and that there were no public members present at his remote location.

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2.A 23-146 Project Update and Action on a Resolution Adopting the Santa Clara Valley Transportation Authority's Central Bikeway Feasibility Study Recommendation: Adopt a resolution adopting the Central Bikeway Study Feasibility Final Report.

Director of Public Works Mobeck provided a brief introduction to the Study Session Agenda Item.

Assistant Director of Public Works Liw provided an update on Valley Transportation Authority's (VTA) Central Bikeway Feasibility Study.

VTA Project Manager Brent Price wass in attendance to answer any questions.

Council comments and questions followed.

Assistant Director of Public Works Liw responded to questions. eCommments:

Mikhail Haurylau
Gabby Landaveri
Public Speakers:

Jeff Houston
Diane Harrison
Ken Kratz
Betsy Megas
Gavin Achtemeier
A motion was made by Councilmember Watanabe, seconded by Vice Mayor Park, to adopt Resolution 23-9210 adopting the Central Bikeway Study Feasibility Final Report.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

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2.B 23-1633 Mission City Memorial Park (Cemetery) Operations - Study Session Recommendation: Review the staff presentation and provide input.

Parks and Recreation Director Teixeira recognized Mission City Memorial Park staff Cemetery Operations Manager Phil Orr and Office Specialist III Zoraya Garay and provided an update on the Mission City Memorial Park.

Parks and Recreation Director Teixeira continued with providing an overview of current operating model of Mission City Memorial Park and explained the current challenges staff is experiencing with it. He requested that the Council provide input on whether the City should continue with its current operating model of a city-owned, operated, and maintained cemetery facility. If yes, to determine what actions should be taken to better position Mission City Memorial park for a future short and long-term viability and fiscal solvency. If no, determine what alternative operating models the Council would like staff to further explore.

Council asked questions and provided input. Parks and Recreation Director Teixeira responded to questions.

There was no Public Comment.

Mayor Gillmor recognized Operations Manager Orr on his retirement after 41 years. Parks and Recreation Director Teixeira and Assistant City Manager Bojorquez made comments about Mr. Orr and his work with the City.

Mayor Gillmor called a recess at 7:16 p.m.
7:00 PM COUNCIL/SPECIAL STADIUM AUTHORITY MEETING
Call to Order
Mayor/Chair Gillmor called the meeting to order at approximately 7:21 p.m.

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Pledge of Allegiance and Statement of Values
23-524
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Jain recited the Statement of Values.

Deputy City Clerk/Secretary Estabillo recited the AB 23 Announcement and Behavioral Standards.

Deputy City Clerk/Secretary Estabillo also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves and who they represent.

Mayor/Chair Gillmor requested a moment of silence for the victims of the Covenant School mass shooting in Nashville, Tennessee that occured on March 27, 2023.

Moment of Silence and Adjournment of the April 4, 2023 Council and Authorities Concurrent Meeting
Mayor/Chair Gillmor requested that tonight's meeting be adjourned in memory of Esperanza "Hope" Castellanos. Ms. Castellanos granddaughter, Peggy Steele, shared a few stories about her grandmother.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney/Stadium Counsel Googins stated there was no reportable action.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Mayor/Chair Gillmor stated that Council/Boardmember Becker requested to continue Agenda Item 3 to the April 18, 2023 Council meeting. She also stated that Agenda Item 5.F will also be continued to the April 18, 2023 Council meeting.

A motion was made by Council/Boardlmember Hardy, seconded by Council/Boardmember Jain, to continue Agenda Items 3 and 5.F to the April 18, 2023 Council meeting.

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Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/ Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Becker

3. 23-484 Per City Council Policy 042: Reconsideration of Council Action-Reconsideration of Council action taken March 7, 2023 regarding a Resolution Declaring City-Owned Property Located at 2319 Gianera Street as Surplus Land as Required by State Law [APNs: 104-05-052] Recommendation:

Alternative 1: Approve a Resolution Declaring City-Owned Property Located at 2319 Gianera Street Surplus.

This item was deferred until April 18, 2023.

SPECIAL ORDER OF BUSINESS

4.A 23-41 Proclamation of Earth Day/Arbor Day for April 27, 2023 Mayor/Chair Gillmor proclaimed Earth Day/Arbor Day for April 27, 2023.

Director of Public Works Mobeck acknowledged the staff for their efforts to celebrate Earth Day/Arbor Day.
7 23-477 Discussion and Potential Action on Request from the Office of Assemblymember Evan Low to Support ACA 5
Recommendation: Staff makes no recommendation.

Assemblymember Low spoke about the repeal of Proposition 8 and requested that Council support to Assembly Constitutional Amendment (ACA) 5.

Public Comment:

Public Speaker (2)
A motion was made by Vice Mayor Park, seconded by
Councilmember Jain, to support ACA 5.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

4.B 23-375 Presentation for 2023 Santa Clara Relay for Life by American Cancer Society
Relay for Life representative Jonathon Oh provided a presentation about Relay for Life Event being held on April 29, 2023 from 10:00 a.m. to 1:00 p.m. at Townsend Field.

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CONSENT CALENDAR
Council/Boardmember Watanabe pulled Item 6.D, 6.D1, 6.D2 off the Consent Calendar for discussion.

A motion was made by Council/Boardmember Jain, seconded by Council/Boardmember to approve the balance of the Consent Calendar.

Aye:

Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/ Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Becker

5.A 23-471 Action on the Minutes of January 10, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting; January 31, 2023 Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting; February 7, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting; and the February 21, 2023 Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting
Recommendation:

Approve the Meeting Minutes of January 10, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting, January 31, 2023 Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting, February 7, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting and the February 21, 2023 Council and Authorities Concurrent and Santa Clara Stadium Authority.

A motion was made by Council/Boardmember Jain, seconded by Council/Boardmember Hardy, to approve the meeting minutes of January 10, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority meeting; January 31, 2023 Council and Authorities Concurrent and Santa Clara Stadium Authority meeting; February 7, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority meeting; and the February 21, 2023 Council and Authorities Concurrent and Santa Clara Stadium Authority.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/ Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Becker

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5.B 23-10 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Parks & Recreation Commission - February 21, 2023
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to note and file the minutes of the February 21, 2023 Parks & Recreation Commission meeting.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

5.C 23-397
Action on Bills and Claims Report (CC, SCSA, HA) for the period February 4, 2023 - March 3, 2023
Recommendation:

Approve the list of Bills and Claims for February 4, 2023 - March 3, 2023.

A motion was made by Council/Boardmember Jain, seconded by Council/Boardmember Hardy, to approve the list of Bills and Claims for February 4, 2023 - March 3, 2023.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/ Boardmember Jain, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Becker

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5.D 23-399 Action on an Agreement with Ray Klein Inc., dba Professional Credit to Provide Collection Services to the City for Bad Debt and Delinquent Accounts
Recommendation:

1. Approve and authorize the City Manager to execute an agreement (Agreement), in substantially the form attached hereto, with Ray Klein, Inc., dba Professional Credit to provide full-service collection services for unpaid and delinquent accounts receivable and utility accounts referred by the City starting on or about May 1, 2023 and ending on April 30, 2028; and

2. Authorize the City Manager to execute up to two two-year options to extend the Agreement after the initial five-year term (with the final term ending on April 30, 2032, if all options are exercised) and authorize the City Manager to take any and all actions as are necessary or advisable to implement and administer the Agreement.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to approve and authorize the City Manager to execute an agreement with Ray Klein, Inc., dba Professional Credit, to provide full service collection services for unpaid and delinquent accounts receivable and utility accounts referred by the City starting on or about May 1, 2023 and ending on April 20, 2028; and authorize the City Manager to execute up to two two-year options to extend the agreement after the initial five-year term (with final term ending on April 20, 2032, if all options are exercised) and authorize the city Manager to take any and all actions as are necessary or advisable to implement and administer the agreement.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

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5.E 23-124 Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations; Determine the Proposed Actions are Exempt from CEQA Pursuant to Sections 15302(c) and 15303 (d) of Title 14 of the California Code of Regulations
Recommendation:

Determine the proposed actions are exempt from CEQA pursuant to sections 15302(c) and 15303(d
) of Title 14 of the California Code of
Regulations and adopt a Resolution authorizing the use of City Electric Forces for work detailed in this report located at 1876 Cabrillo Avenue, 1205 Coleman Avenue, and 2920 Scott Boulevard.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to determine the proposed actions are exempt from CEQA pursuant to sections 15302(c) and 15303(d) of Title 14 of the California Code of Regulations and adopt Resolution 23-
9211 authorizing the use of city Electric forces for work detailed in this report located at 1876 Cabrillo Avenue, 1205 Coleman Avenue, and 2920 Scott Boulevard.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

5.F 23-231
Action on a Request for a Two-Year Special Permit to Use the Santa Clara Marriott Hotel Parking Lot as an Event Site at 2700 Mission College Boulevard (CEQA: Exempt 15304(e) Class 4 - Minor Alterations to Land) Recommendation:

Approve the Use of a Categorical Exemption per CEQA 15304(e) Class 4 - Minor Alterations to Land and Approve the Request for a Two-Year Special Permit to use the Santa Clara Marriott Hotel Parking Lot as an Event Site at 2700 Mission College Boulevard, subject to conditions.

This item was deferred to April 18, 2023.

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5.G 23-410 Action on Resolution Authorizing the City Manager to Execute Agreements and Other Necessary Documents for Participation in the National Prescription Opiate Litigation Settlement; Action to Authorize the City Manager to Negotiate and Execute Future Agreement(s) with the State or County for Use of Settlement Proceeds Without Further Council Action.

Recommendation:

1. Adopt a Resolution Authorizing the City Manager to Execute Agreements and Other Necessary Documents for Participation in the National Prescription Opiate Litigation Settlement Agreements; and

2. Authorize the City Manager to Negotiate and Execute Future Agreement(s) with the State or County for Use of Settlement Proceeds Without Further Council Action.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to adopt Resolution 23-9212 authorizing the City Manager to execute agreements and other necessary
documents for participation in the National Prescription Opiate Litigation Settlement Agreements and to authorize the City Manager to negotiate and execute future agreement(s) with the state or county for use of settlement proceeds without further Council action.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

5.H 23-254
Action to Adopt a Resolution Approving the Water Supply Assessment for Mission Point - 3005 Democracy Way
Recommendation:

Adopt a Resolution approving the Water Supply Assessment for Mission Point - 3005 Democracy Way.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to adopt Resolution 23-9213 approving the Water Supply Assessment for Mission Point - 3005 Democracy Way.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

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5.I 23-422 Action on a Vesting Tentative Subdivision Map for 15 Condominium Units at 3575 De La Cruz Boulevard (CEQA: Use of the 2010-2035 General Plan Environmental Impact Report (EIR) per Public Resources Code Section 21094.5 and State CEQA Guidelines Section 15183.3, Streamlining for Infill Projects)
Recommendation:

1. Adopt a resolution to find that the proposed subdivision is within the scope of the 2010-2035 General Plan Environmental Impact Report (EIR) per Public Resources Code Section 21094.5 and State CEQA Guidelines Section 15183.3, Streamlining for Infill Projects as detailed in an Appendix N checklist; and approve the Vesting Tentative Subdivision Map to develop the parcel (101-15-049) with 15 condominiums at the property located at 3575 De La Cruz Boulevard.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to adopt Resolution 23-9214 to find that the proposed subdivision is within the scope of the 2010-2035 General Plan Environmental Impact Report (EIR) per Public Resource Code Section 21094.5 and State CEQA Guidelines Section 15183.3, Streamlining for Infill Projects as detailed in an Appendix N checklist and approve the Vesting Tentative Subdivision Map to develop the parcel (101-150-049) with 15 condominiums at the property located at 3575 De La Cruz Boulevard.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

5.J 23-474
Action on the Updated Outside Agencies Committee List
Recommendation: Approve the updated Outside Agencies Committee List A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to approve the updated Outside Agencies Committee List.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

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6.A 23-414 Action on a Resolution of the Santa Clara Stadium Authority Authorizing the Deposit of Stadium Authority Funds Into the State's Local Agency Investment Fund and Authorizing Staff to Deposit and Withdraw These Funds
Recommendation:

Adopt a Resolution Authorizing the Deposit of Stadium Authority Funds into the State's Local Agency Investment Fund and Authorizing Staff to Deposit and Withdraw These Funds
A motion was made by Boardmember Jain, seconded by
Boardmember Hardy, to adopt Stadium Authority Resolution 23-1 authorizing the deposit of Stadium Authority Funds into the State's Local Agency Investment Fund and authorizing staff to deposit and withdrawal these funds.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, and Chair Gillmor 6 -

Absent: 1 - Boardmember Becker

6.B 23-338 Action on a Resolution to Delegate Authority to the Executive Director and the Stadium Authority Counsel to Negotiate and Execute Documents Necessary to Implement Selection of US Bank as the Depositary Bank Under the Deposit and Disbursement Agreement
Recommendation:

Adopt a Resolution to Delegate Authority to the Executive Director and the Stadium Authority Counsel to Negotiate and Execute Documents Necessary to Implement Selection of US Bank as the Depositary Bank Under the Deposit and Disbursement Agreement.

A motion was made by Boardmember Jain, seconded by
Boardmember Hardy, to adopt Stadium Authority Resolution 23-2 to delegate authority to the Executive Director and the Stadium Authority Counsel to negotiate and execute documents necessary to implement selection of US Bank as the depository bank under the Deposit and Disbursement Agreement.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, and Chair Gillmor 6 -

Absent: 1 - Boardmember Becker

6.C Action on Request Submitted by the Stadium Manager to Execute Agreement with West Coast Turf to Supply and Deliver Sod and Related Installation Services at Levi’s Stadium

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6.C.1 23-314 Request from the Stadium Manager to Execute Agreement with West Coast Turf to Supply and Deliver Sod and Related Installation Services at Levi’s Stadium

6.C.2 23-315
Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Execute Agreement with West Coast Turf to Supply and Deliver Sod and Related Installation Services at Levi’s Stadium Recommendation:

1. Approve the Stadium Manager’s request to execute an agreement with West Coast Turf to supply and deliver sod and related installation services at Levi’s Stadium for a three-year period beginning April 1, 2023 through March 31, 2026, in an amount not exceed $1,600,000 per contract year for a total not to exceed amount of $4,800,000 over the three-year period, subject to budget appropriations; and

2. Authorize the Executive Director to approve the Stadium Manager’s exercise of the option to extend the agreement with the same basic terms and conditions for two additional one-year periods, subject to budget appropriations.

A motion was made by Boardmember Jain, seconded by
Boardmember Hardy, to approve the Stadium Manager's request to execute an agreement with West Coast Turf to supply and deliver sod and related installation services at Levi’s Stadium for a three-year period beginning April 1, 2023 through March 31, 2026, in an amount not exceed $1,600,000 per contract year for a total not to exceed amount of $4,800,000 over the three-year period, subject to budget appropriations; and authorize the Executive Director to approve the Stadium Manager’s exercise of the option to extend the agreement with the same basic terms and conditions for two additional one-year periods, subject to budget appropriations.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, and Chair Gillmor 6 -

Absent: 1 - Boardmember Becker

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PUBLIC PRESENTATIONS
Elysa Gurman spoke in support of the HomeKey Interim Housing Project.

The following speakers spoke against the Homekey Interim Housing Project:

Shalini Venkatesh
Melinda Berlant
Cindy Zheng (Gautam Kulkarni, Le Hui, Sabrina Li, Zhihao Ji gave their time for a total of 15 minutes)
Ashish Verma (Pushpanjali Surapaneni, Ashish Patel, Mahendra Chaudari gave their time for a total of 15 minutes)
Betsy Megas
Sharon Shao
BW-NO Benton Shelter
Ken Kratz
Sierra - Manuel Pineda responded
Cassidy Kearins
Farokh Mehrshahi
Jenny
Alon
Sandy
Jacob
Lakshmi Yarlagadda
Jeff Houston
Sierra
Erjz Wang
Fei Han
Amanda Pease spoke about International Swim Center and urged the Council to renovate the facility.

Mayor Gillmor called for a recess at 9:35 p.m. and reconvened the meeting at 9:47 p.m.

CONSENT ITEMS PULLED FOR DISCUSSION

6.D Action on Request Submitted by the Stadium Manager for Retroactive Approval of Incurred Expenses for Non-NFL Events-Related Marketing, Networking, and Travel and Entertainment Activities

6.D.1 23-370 Request from the Stadium Manager for Retroactive Approval of Incurred Expenses for Non-NFL Events-Related Marketing, Networking, and Travel and Entertainment Activities

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6.D.2 23-371 Report from the Stadium Authority for Action on Stadium Manager’s Request for Retroactive Approval of Incurred Expenses for Non-NFL Events-Related Marketing, Networking, and Travel and Entertainment Activities
Recommendation:

1. Approve the Stadium Manager’s request for retroactive approval of expenses incurred by the Stadium Manager on behalf of the Stadium Authority in an amount up to $44,162 for the FY 2022/23 Non-NFL Events-related marketing, networking, and travel and entertainment activities, including client entertainment with alcohol, described in this report.

This Item was pulled by Boardmember Watanabe.

Comments were made by the Board.

Assistant to the Executive Director Jung provided information.

A motion was made by Boardmember Watanabe, seconded by
Chair Gillmor, to deny the Stadium Manager’s request for retroactive approval of expenses incurred by the Stadium Manager on behalf of the Stadium Authority in an amount up to $44,162 for the FY 2022/23 non-NFL events-related marketing, networking, and travel and entertainment activities, including client entertainment with alcohol, described in this report.

A substitute motion was made by Boardmember Chahal to continue this item until staff receives a detailed report from the Stadium before Council considers the Stadium Manager's request.

Boardmember Jain seconded the substitute motion.

A motion was made by Boardmember Chahal, seconded by
Boardmember Jain, to accept the substitute motion.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, and Chair Gillmor 6 -

Absent: 1 - Boardmember Becker
A motion was made by Boardmember Chahal, seconded by
Boardmember Jain, to continue this item until staff receives a detailed report from the Stadium before Council considers the Stadium Manager's request.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, and Chair Gillmor 6 -

Absent: 1 - Boardmember Becker

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PUBLIC HEARING/GENERAL BUSINESS

8. 23-180 Public Hearing: FY23/24 DRAFT Annual Action Plan for the Use of Federal Housing and Urban Development Grant Funds
Recommendation: 1. Approve the 2023-2024 DRAFT Annual Action Plan, and direct staff to incorporate all public comment into the final version to be presented to council on May 9, 2023.

Housing Manager Marcus gave a PowerPoint presentation.

Council comments and questions followed.

Community Development Director Crabtree and Housing Manager Marcus responded to questions.

Public Speakers:

Priscilla Haynes
Katie Fantin
Georgia Bacil
Teresa
Next Door Solutions
Alaina Purcell Shroeder
A motion was made by Councilmember Watanabe, seconded by Councilmember Hardy, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, and Mayor Gillmor
5 -
Nay: Councilmember Jain1 -

Absent: Councilmember Becker1 -
A motion was made by Councilmember Hardy, seconded by Vice Mayor Park, to approve the 2023-2024 Draft Annual Action Plan and to add an additional $122,525 to help with the Liberty Tower Elevator Project.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

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9. 23-135 Receive Silicon Valley Power Quarterly Update Recommendation: Note and file the Silicon Valley Power Quarterly Update.

Chief Electric Utility Officer Pineda gave a PowerPoint presentation.

Council comments and questions followed.

A motion was made by Councilmember Watanabe, seconded by Councilmember Jain, to note and file the Silicon Valley Power Quarterly Update.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

10. 23-439
Action on Resolution for an Exception to the 180 Day Waiting Period to Appoint Retired Annuitant, Mark Giovannetti, A Retired Annuitant To Serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Finance Department to Perform Work as a Purchasing Division Manager
Recommendation:

Alternative 1: Adopt the attached Resolution for an Exception to the 180 Day Waiting Period To Appoint, Mark Giovannetti, A Retired Annuitant To Serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Finance Department to Perform Work as a Purchasing Division Manager
A motion was made by Councilmember Hardy, seconded by
Councilmember Watanabe, to adopt Resolution 23-9215 for an exception to the 180 day waiting period to appoint, Mark Giovannetti, a retired annuitant to serve as temporary extra help (Government Code Sectins 7522.56 and 21224) in the Finance Department to perform work as a Purchasing Division Manager.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -
WRITTEN PETITION (COUNCIL POLICY 030) SUBMITTED BY THE PUBLIC/COUNCIL

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11. 23-478 Action on a Written Petition (Council Policy 030), Submitted by Mayor Gillmor Requesting to Place an Agenda Item on a Future Council Meeting for Council to Consider a Subpoena and Compel Production of a Full and Complete Set of FIFA World Cup 2026 Levi Stadium, Santa Clara Documents from the San Francisco 49er Management Company, Bay Area Host Committee or other 49er Entity as Appropriate Recommendation:

Staff makes no recommendation.

Mayor Gillmor spoke on her 030 Written Petition and stated she would like staff to come back to the second Council meeting in May with other options to see how the City/Council can get the FIFA World Cup bid documents.

Council comments and questions followed.

Deputy City Clerk Estabillo read the memorandum submitted by Chief of Police Nikolai into the record.

Public Speaker:

Public Speaker (1)
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, directing staff come back after a scheduled meeting with options to retrieve documents needed for FIFA World Cup event and potential Super Bowl 60 on May 23, 2023.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Vice Mayor Park reported that he traveled to Washington D.C. to attend the National League of Cities Conference.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
There were none.

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23-497 Tentative Meeting Agenda Calendar (TMAC)

ADJOURNMENT
A motion was made by Vice Mayor Park, seconded by
Councilmember Hardy, to adjourn the meeting at 11:38 p.m. in memory of Esparanza Hope Castellanos.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -
23-524
Moment of Silence and Adjournment of the April 4, 2023 Council and Authorities Concurrent Meeting
The next regular scheduled meeting is on Tuesday, April 18, 2022 in the City Hall Council Chambers.

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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

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MEETING DISCLOSURES
City of Santa Clara
Minutes
Joint Council and Authorities Concurrent &
Santa Clara Stadium Authority
Draft
4:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
04/18/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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Closed Session - 4:00 PM | Study Session - 6:00 PM | Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Roll Call
Mayor/Chair Gillmor called the meeting to order at 4:02 p.m.

Assistant City Clerk/Secretary Pimentel read the teleconferencing statement for Councilmember Chahal and Councilmember Chahal confirmed that the agenda was posted at his remote location in accordance with the Brown Act and that there were no public members present at his remote location.

Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Vice Mayor/ Chair Kevin Park, Council/Boardmember Suds Jain, Council/ Boardmember Anthony Becker, and Mayor/Chair Lisa M. Gillmor

Present: 7 -

1.A 23-528 Conference with Real Property Negotiators (CC) Pursuant to Gov. Code § 54956.8
Property: 800 Mathew Street, Santa Clara, California 95050 (APN:
224-03-081)
City/Authority Negotiator: City Manager/Executive Director (or designee) Negotiating Parties: Jitendra G. Patel and Sashi J. Patel Under Negotiation: Accord and Satisfaction (provisions, price and terms of payment)

1.B 23-531
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
City of Santa Clara v. Jitendra G. Patel, et al, Santa Clara County Superior Court Case No. 21CV377579

1.C 23-523
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
County Sanitation District 2-3, et al. v. City of Santa Clara, et al., Santa Clara County Superior Court Case No. 18CV325480
Public Comment
There were none.

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Convene to Closed Session (Council Conference Room)
Mayor Gillmor convened the meeting into Closed Session at 4:03 p.m.

Mayor Gillmor called for a recess at 4:17 p.m. and reconvened at 4:39 p.m. to continue the Closed Session.
6:00 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Study Session to order at 6:01 p.m.

Assistant City Clerk Pimentel read the teleconferencing statement for Councilmember Chahal and Councilmember Chahal confirmed that the agenda was posted at his remote location in accordance with the Brown Act and that there were no public members present at his remote location.

2. 23-1171
Cleanup Campaign Alternatives and Community Survey Results Recommendation: Note and file the Report.

Community Development Director Mobeck presented the PowerPoint on Clean Up Campaign.

Council comments and questions followed.

Public Comment:

Dave (online)
By consensus, the Council continued this item to a future meeting. 7:00 PM JOINT COUNCIL/STADIUM AUTHORITY MEETING
Call to Order
Mayor/Chair Gillmor called the Regular Meeting to order at 6:57 p.m.

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Pledge of Allegiance and Statement of Values
23-564
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Jain recited the Statement of Values.

Assistant City Clerk/Secretary Pimentel recited the AB 23 Announcement and Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves who they represent.

Assistant City Clerk/Secretary Pimentel read the teleconferencing statement for Council/Boardmember Chahal and
Council/Boardmember Chahal confirmed that the agenda was posted at his remote location in accordance with the Brown Act and that there were no public members present at his remote location.

Moment of Silence / Adjournment for April 18, 2023, Council & Authorities Concurrent Meeting
Mayor/Chair Gillmor requested a moment of silence for Eliyanah Crisostomo who was fatally shot in her family’s vehicle as they traveled along Interstate 880 by suspected gang members on April 8, 2023.

Mayor/Chair Gillmor requested a moment of silence for former Santa Clara City Manager Don Von Raesfeld, Sr. who passed away on Easter Sunday while attending mass at St. Clare’s Church at the age of 96.

Members of the Von Raesfeld’s family shared comments about their father.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney/Authority Counsel Googins stated there were no reportable actions.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Mayor/Chair Gillmor moved Item 3 to General Business.

SPECIAL ORDER OF BUSINESS

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4.A 23-386 Proclaim April as National Autism Acceptance Month Mayor/Chair Gillmor proclaimed April as National Autism Acceptance month. Pacific Autism Center for Education (PACE) Executive Director Kurt Ohlfs and Assistant Executive Director Karen Kennan accepted the proclamation and thanked the Council for the recognition.

4.B 23-462 Proclamation of April 23-29, 2023 as National Library Week Mayor/Chair Gillmor proclaimed April 23-29, 2023 as National Library Week. City Librarian Patty Wong and Board of Library Trustees Jonathon Evans accepted the proclamation and made a few remarks.

4.C 23-551
Proclaim April 30 through May 6, 2023 as Municipal Clerks Week Mayor/Chair Gillmor proclaimed April 30-May 6, 2023 as Municipal Clerks Week. Assistant City Clerk/Secretary Pimentel accepted the proclamation and made a few remarks.

CONSENT CALENDAR
Council/Boardmember Jain pulled Item 5.K for discussion.

Mayor/Chair Gillmor abstained from Item 5.J due to her property is located in Franklin Square.

Mayor/Chair Gillmor noted that she will be voting “No” for Item 5.G.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Hardy, to approve the balance of the Consent Calendar.

Aye:

Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/ Boardmember Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor
7 -

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5.A 23-543 Action on the Minutes of March 7, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting and the March 21, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting
Recommendation:

Approve the Meeting Minutes Action on the Minutes of March 7, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting and the March 21, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Hardy, to approve the meeting minutes of March 7, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority meeting and the March 21, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority meeting.

Aye:

Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/ Boardmember Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor
7 -

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5.B 23-11 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Senior Advisory Commission - February 27, 2023
Cultural Commission - March 6, 2023
Audit Committee - November 30, 2022
Audit Committee - February 3, 2023
Board of Library Trustees Minutes - January 26, 2023
Board of Library Trustees Minutes - February 16, 2023
Board of Library Trustees Minutes - March 6, 2023
Downtown Community Task Force (DCTF) Minutes - January 19, 2023 Downtown Community Task Force (DCTF) Minutes - February 6, 2023 Downtown Community Task Force (DCTF) Minutes - February 16, 2023 Downtown Community Task Force (DCTF) Minutes - November 18, 2021 A motion was made by Councilmember Becker, seconded by Councilmember Hardy, to note and file the minutes of:

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

5.C 23-159
Action on the Single Audit Report for Fiscal Year 2021-22 Recommendation: Note and file the City of Santa Clara Single Audit Report for the year ended June 30, 2022, as recommended by the Council Audit Committee.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the City of Santa Clara Single Audit Report for the year ended June 30, 2022, as recommended by the Council Audit Committee.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

5.D 23-1424
Action on an Agreement with Kimley-Horn and Associates, Inc for Services for the Traffic Signal Management Software Upgrade and Adaptive Signal System Project
Recommendation:

1. Authorize the City Manager or designee to execute an agreement with Kimley-Horn and Associates, Inc. for the purchase of a Citywide Advanced Traffic Management System and Adaptive Traffic Control System, including all software, hardware, and professional services for design, implementation, configuration, support, and maintenance, for a term starting on or around May 1, 2023 and ending on or around April 30, 2033, with maximum compensation amount not-to-exceed $2,194,258, subject to the appropriation of funds.

2. Authorize the City Manager or designee to execute amendments to the agreement with Kimley-Horn and Associates, Inc. to implement any changes and enhancements to the system that may be required.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager or designee to execute an agreement with Kimley-Horn and Associates, Inc. for the purchase of a Citywide Advanced Traffic Management System and Adaptive Traffic Control System, including all software, hardware, and professional services for design, implementation, configuration, support, and maintenance, for a term starting on or around May 1, 2023 and ending on or around April 30, 2033, with maximum compensation amount not-to-exceed $2,194,258, subject to the appropriation of funds; and authorize the City Manager or designee to execute amendments to the agreement with
Kimley-Horn and Associates, Inc. to implement any changes and enhancements to the system that may be required.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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5.E 23-412 Action on Agreement for Services with Hexagon Transportation Consultants, Inc. for Preparation and Application of a Transportation Demand Management Monitoring and Administration Program for Development Projects
Recommendation:

1. Approve and authorize the City Manager’s Office, consistent with properly delegated authority or existing policy, to execute an agreement with Hexagon Transportation Consultants, Inc. for preparation and application of a Transportation Demand Management (TDM) monitoring and administration program for development projects for a three year term starting on May 1, 2023 and ending on April 30, 2026 for a total maximum compensation amount not to exceed $200,000; and

2. Approve and authorize the City Manager’s Office to execute amendments to the agreement to extend the term and increase compensation as may be required to support the requirements of the TDM monitoring and administration program, subject to appropriation of funds.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve and authorize the City Manager’s Office, consistent with properly delegated authority or existing policy, to execute an agreement with Hexagon Transportation Consultants, Inc. for preparation and application of a Transportation Demand Management (TDM) monitoring and administration
program for development projects for a three-year term starting on May 1, 2023 and ending on April 30, 2026 for a total maximum compensation amount not to exceed $200,000; and to approve and authorize the City Manager’s Office to execute amendments to the agreement to extend the term and increase compensation as may be required to support the requirements of the TDM monitoring and administration program, subject to appropriation of funds.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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5.F 23-436 Action on Agreement with Impec Group, Inc. for Janitorial Services Citywide
Recommendation: 1. Authorize the City Manager to execute an agreement with Impec Group, Inc. for janitorial services citywide for an initial five-year term, with maximum compensation not-to-exceed $7,830,683, subject to the appropriation of funds;

2. Authorize the City Manager to amend the agreement with Impec Group, Inc. to add new sites or to revise pricing in the event a price adjustment is approved, subject to the appropriation of funds;

3. Authorize the City Manager to execute additional agreements with Impec Group, Inc. as required for other City departments not-to-exceed $250,000 each, such agreements shall contain the same terms and conditions as the agreement with Impec Group, Inc. for Department of Public Works and shall be subject to appropriation of funds; and

4. Authorize the City Manager to exercise up to three one-year options to extend the term of the agreement(s) after the initial term, subject to the appropriation of funds.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute an agreement with Impec Group, Inc. for janitorial services citywide for an initial five-year term, with maximum compensation not-to-exceed $7,830,683, subject to the appropriation of funds; authorize the City Manager to amend the agreement with Impec Group, Inc. to add new sites or to revise pricing in the event a price adjustment is approved, subject to the appropriation of funds; authorize the City Manager to execute additional agreements with Impec Group, Inc. as required for other City departments not-to-exceed $250,000 each, such agreements shall contain the same terms and conditions as the agreement with Impec Group, Inc. for Department of Public Works and shall be subject to appropriation of funds; and authorize the City Manager to exercise up to three one-year options to extend the term of the agreement(s) after the initial term, subject to the appropriation of funds.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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5.G 23-550 Authorize the City Manager to enter into an Agreement for Real Estate Services with CBRE Inc. for the Loyalton Property and Other City Properties and Enter into Listing Agreements for Individual Properties Recommendation:

1. Authorize the City Manager to negotiate and execute an Agreement for Real Estate Services with CBRE Inc. for the Loyalton Property and Other City Properties and Enter into Listing Agreements for Individual Properties;

2. Authorize the City Manager to negotiate and execute amendments to these agreements to (a) add or delete services consistent with the scope of services for the agreements (b) adjust future rates subject to the appropriation of funds; and

3. Authorize the City Manager to take any actions as necessary to implement and administer the agreement.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to negotiate and execute an agreement for real estate services with CBRE Inc.for the Loyalton Property and other City properties and enter into listing agreements for individual properties; authorize the City Manager to negotiate and execute amendments to these
agreements to (a) add or delete services consistent with the scope of services for the agreements (b) adjust future rates subject to the appropriation of funds; and authorize the City Manager to take any actions as necessary to implement and administer the agreement.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
6 -
Nay: Mayor Gillmor1 -

5.H 23-365
Action on Sixth Amendment to Agreement A4220S with the Santa Clara Valley Water District (Valley Water) and the City of Santa Clara for Cost-Sharing of the Landscape Rebate Program
Recommendation:

Authorize the City Manager to execute the Sixth Amendment to the Agreement with Santa Clara Valley Water District (Valley Water) to increase the amount of the agreement by $300,000 for a revised not-to-exceed maximum of $550,000.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute the Sixth Amendment to the agreement with Santa Clara Valley Water District (Valley Water) to increase the amount of the agreement by $300,000 for a revised not-to-exceed maximum of $550,000.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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5.I 23-305 Actions on Award of Contract for the Sanitary Sewer Condition Assessment Repairs - Package 1 Project (CE 20-21-03) to JMB Construction, Inc.; Adopt a Resolution Adopting a Mitigated Negative Declaration, for which an Initial Study was Prepared, and Mitigation Monitoring and Reporting Program; Adopt a CEQA Statutory Exemption; Adopt a Class 1 CEQA Categorical Exemption; and Related Budget Amendment.

Recommendation:

1. Adopt a resolution Adopting the Mitigated Negative Declaration, for which an Initial Study was Prepared and Mitigation, Monitoring and Reporting Program or the Sanitary Sewer Condition Assessment Repairs - Package 1 Project for repair segments 100, 231, 232, 233, and 242;

2. Adopt a Statutory Exemption under CEQA Guidelines Section 15282 for repair segments 228, 202, 136, 122, 115, 91, 86, 85, 80, 77, 130, 112, 1 09, 101, 96, 95, 45, and 31;

3. Adopt a Class 1 Categorical Exemption under CEQA Guidelines Section 15301 for repair segments 120, 132, 134, 203, 204, 205, 208, 209, 210, 211, 223, 224, 225, 226, 234, 235, 240, and 241;

4. Authorize the Director of Public Works or designee, to file a Notice of Determination and a Notice of Exemption with the County Clerk-Recorder and the State Clearinghouse;

5. Award the Public Works Contract for the Sanitary Sewer Condition Assessment Repairs - Package 1 Project (CE 20-21-03) for the Base Bid, to the lowest responsive and responsible bidder, JMB Construction, Inc., in the
amount of $5,178,003 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project on forms approved by the City Attorney;

6. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $776,700, for a total project budget not to exceed amount of $5,954,703; and

7. Approve the following FY 2022/23 budget amendments:

A. In the Sewer Utility Fund, increase the transfer to the Sewer Utility Capital Fund by $4,245,609 and reduce the unrestricted fund balance by $4,245,609 (five affirmative Council votes required for the use of unused balances); and
B. In the Sewer Utility Capital Fund, increase the transfer from the Sewer Utility Fund by $4,245,609 and increase the Sanitary Sewer
System Improvements project by $4,245,609 (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9216 adopting the Mitigated Negative Declaration, for which an Initial Study was prepared and Mitigation, Monitoring and Reporting Program or the

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Meeting Minutes
Sanitary Sewer Condition Assessment Repairs - Package 1 Project for repair segments 100, 231, 232, 233, and 242; adopt a Statutory Exemption under CEQA Guidelines Section 15282 for repair segments 228, 202, 136, 122, 115, 91, 86, 85, 80, 77, 130, 112, 109, 101, 96, 95, 45, and 31; adopt a Class 1 Categorical Exemption under CEQA Guidelines Section 15301 for repair segments 120, 132, 134, 203, 204, 205, 208, 209, 210, 211, 223, 224, 225, 226, 234, 235, 240, and 241; authorize the Director of Public Works or designee, to file a Notice of Determination and a Notice of Exemption with the County Clerk-Recorder and the State Clearinghouse; award the Public Works Contract for the Sanitary Sewer Condition
Assessment Repairs - Package 1 Project (CE 20-21-03) for the Base Bid, to the lowest responsive and responsible bidder, JMB Construction, Inc., in the amount of $5,178,003 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project on forms approved by the City Attorney; authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $776,700, for a total project budget not to exceed amount of $5,954,703; and approve the following FY 2022/23 budget amendments: A. In the Sewer Utility Fund, increase the transfer to the Sewer Utility Capital Fund by $4,245,609 and reduce the unrestricted fund balance by $4,245,609 (five affirmative Council votes required for the use of unused balances); and B. In the Sewer Utility Capital Fund, increase the transfer from the Sewer Utility Fund by $4,245,609 and increase the Sanitary Sewer System Improvements project by $4,245,609 (five affirmative Council votes required to appropriate additional revenue).

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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5.J 23-193 Adoption of a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square
Recommendation: 1. Adopt a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122;

2. Set a hearing date of June 6, 2023 to approve the Director’s Report FY 2023/24; and

3. Authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9217 of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122; set a hearing date of June 6, 2023 to approve the Director’s Report FY 2023/24; and authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.

Aye:

Councilmember Watanabe, Councilmember Chahal,
Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor
6 -

5.L 23-444 Action on a Resolution to Oppose Initiative 21-0042A1, “The Taxpayer Protection and Government Accountability Act”
Recommendation:

Adopt a Resolution Opposing Initiative 21-0042A1 “The Taxpayer Protection and Government Accountability Act”.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9219 opposing Initiative 21-0042A1 “The Taxpayer Protection and Government Accountability Act”.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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Abstain: Councilmember Jain1 -
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Meeting Minutes

5.M 23-522 Action on a Request for a Two-Year Special Permit to Use the Santa Clara Marriott Hotel Parking Lot as an Event Site at 2700 Mission College Boulevard (CEQA: Exempt 15304(e) Class 4 - Minor Alterations to Land) (Deferred from April 4, 2023)
Recommendation:

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve the use of a Categorical Exemption per CEQA 15304(e) Class 4 - Minor Alterations to Land and approve the request for a Two-Year Special Permit to use the Santa Clara Marriott Hotel parking lot as an event site at 2700 Mission College Boulevard, subject to conditions.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

5.N 23-446
Informational Report on 2023 Q1 Legislative Updates
Recommendation: Note and file the informational report on 2023 Q1 legislative updates.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the information report on 2023 Q1 legislative updates.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

6.A 23-340 Action on Stadium Authority Bills and Claims for the Month of February 2023
Recommendation:

Approve the list of Stadium Authority Bills and Claims for February 2023.

A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to approve the list of Stadium Authority Bills and Claims for February 2023.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -

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6.B 23-58 Informational Report on Stadium Authority Contracts for Fiscal Year 2022/23 As Required by Santa Clara City Code Chapter 17.30 (Stadium Authority Procurement Policy)
Recommendation:

Note and file the informational report on Stadium Authority contracts for FY 2022/23.

A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to note and file the informational report on Stadium Authority contracts for FY 2022/23.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -

6.C 23-130 Informational Report on Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the Period of October 1 to December 31, 2022
Recommendation:

Note and file the informational report on Stadium Authority and Stadium Manager staff meetings and corresponding minutes for the period of October 1 to December 31, 2022.

A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to note and file the informational report on Stadium Authority and Stadium Manager staff meetings and corresponding minutes for the period of October 1 to December 31, 2022.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -

6.D Action on Request Submitted by the Stadium Manager to Execute Agreement with Gachina Landscape Management for Landscaping Services at Levi’s Stadium

6.D.1 23-507 Request from the Stadium Manager to Execute Agreement with Gachina Landscape Management for Landscaping Services at Levi’s Stadium

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6.D.2 23-508 Report from Stadium Authority for Action Regarding Stadium Manager’s Request to Execute Agreement with Gachina Landscape Management for Landscaping Services at Levi’s Stadium
Recommendation:

1. Approve the Stadium Manager’s request to execute an agreement with Gachina Landscape Management to provide landscaping maintenance services at Levi’s Stadium for a three-year period beginning April 19, 2023 through March 31, 2026, in an amount not exceed $68,000 for the first contract year, $70,000 for the second contract year, and $72,000 for the third contract year for a total not to exceed amount of $210,000 over the three-year period, subject to budget appropriations; and

A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to approve the Stadium Manager’s request to execute an agreement with Gachina Landscape Management to provide landscaping maintenance services at Levi’s Stadium for a three-year period beginning April 19, 2023 through March 31, 2026, in an amount not exceed $68,000 for the first contract year, $70,000 for the second contract year, and $72,000 for the third contract year for a total not to exceed amount of $210,000 over the three-year period, subject to budget appropriations; and authorize the Executive Director to approve the Stadium Manager’s exercise of the option to extend the agreement with the same basic terms and conditions for two additional one-year periods, subject to budget appropriations.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -

6.E Action on Request Submitted by the Stadium Manager to Execute Amendment No. 1 to the Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium

6.E.1 23-534 Request from Stadium Manager to Execute Amendment No. 1 to the Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium

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6.E.2 23-535 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Execute Amendment No. 1 to the Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium Recommendation:

Approve the Stadium Manager’s request to execute Amendment No. 1 to the agreement with Integrated Communication Systems (ICS) to move the term date from March 31, 2023 to May 31, 2023 and include a total not to exceed compensation amount of $10,000 for the extended term only in order for ICS to complete the necessary repairs as part of the agreement for fire alarm testing, inspection, maintenance, and related services at Levi’s Stadium.

A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to approve the Stadium Manager’s request to execute Amendment No. 1 to the agreement with Integrated Communication Systems (ICS) to move the term date from March 31, 2023 to May 31, 2023 and include a total not to exceed
compensation amount of $10,000 for the extended term only in order for ICS to complete the necessary repairs as part of the agreement for fire alarm testing, inspection, maintenance, and related services at Levi’s Stadium.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -

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PUBLIC PRESENTATIONS
The following people spoke for Councilmember Becker’s resignation:

Yuki Ikezi
Debbie Tryforos
Teresa O’Neill
Ron Patrick (online)
Wanda Buck (online)
Lee Broughman
Lin
Carolyn McAllister
Edward Strine
Debra Von Huene
GPound (online)
Kirk Vartan requested that the City assist small businesses in Santa Clara specifically with business taxes and the Silicon Valley Power rate increases.

Burt Field explained what was alleged about a quote he wrote being referred to as a death threat.
eComments:

Buscher Alum
John Galt

CONSENT ITEMS PULLED FOR DISCUSSION

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5.K 23-196 Adoption of a Resolution of Intention for Santa Clara Convention Center Complex - Maintenance District No. 183
Recommendation: 1. Adopt a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183;

2. Set a hearing date of June 6, 2023 to approve the Director’s Report FY 2023/24; and

3. Authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.

Councilmember Jain pulled Item 5.K to make some comments about the Maintenance District.

Council comments followed.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to adopt Resolution 23-9218 of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183; set a hearing date of June 6, 2023 to approve the Director’s Report FY 2023/24; and authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

PUBLIC HEARING/GENERAL BUSINESS

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3. 23-527 Per City Council Policy 042: Reconsideration of Council Action-Reconsideration of Council action taken March 7, 2023 regarding a Resolution Declaring City-Owned Property Located at 2319 Gianera Street as Surplus Land as Required by State Law [APNs: 104-05-052] (Deferred from April 4, 2023)
Recommendation:

Alternative 1: Approve a Resolution Declaring City-Owned Property Located at 2319 Gianera Street Surplus.

Assistant City Manager Pineda and City Attorney Googins provided the staff report.

Council comments and questions followed.

Assistant City Manager Pineda and City Attorney Googins responded to Council questions.

Public Comment:

Public Speaker (1)
Debbie Algieri
Council comments continued.

A motion was made by Councilmember Watanabe, seconded by Councilmember Jain, to approve Alternative 1: approve Resolution 23-9203 declaring City-owned property located at 2319 Gianera Street surplus.

Aye: Councilmember Watanabe, Councilmember Jain, and Mayor Gillmor3 - Nay: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, and Councilmember Becker
4 -
A motion was made by Vice Mayor Park, seconded by
Councilmember Chahal, to rescind Resolution 23-9203 declaring City-owned property located at 2319 Gianera Street surplus, and directed staff to work with Housing and Community Development to reverse the Notice of Availability process.

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, and Councilmember Becker
4 -
Nay: Councilmember Watanabe, Councilmember Jain, and Mayor Gillmor3 -

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The motion failed.
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Meeting Minutes

7. 23-275 Action on a Resolution Establishing the Average Per-Acre Land Values and Park Development Costs to be Used in Setting the Parkland In-Lieu Fees for New Residential Development for FY 2023/24
Recommendation:

Adopt a Resolution to set the Parkland In-Lieu Fee Schedule For New Residential Development in accordance with Title 17 (“Development”) Chapter 35 (“Park and Recreational Land”) of the City Code establishing the average per acre land values as contained in the Annual Land Valuation Appraisal Report and the Park Development cost per capita value as contained in the Parks & Recreation Facilities Development Impact Fee Study (Nexus Study Update) and adjusted by the Construction Cost Index.

Parks and Recreation Director Teixiera gave a Powerpoint presentation on a resolution establishing the average per-acre land values and park development costs to be used in setting the parkland in-lieu fees for new residential development for FY 2023-24
Councilmember Chahal lost connection from his remote location at 9:00 p.
m. due to loss of power and internet access and was back online at 9:06 p.m.

Council comments and questions followed.

Parks and Recreation Director Teixiera addressed comments and questions.

A motion was made by Councilmember Becker, seconded by
Councilmember Jain, to adopt Resolution 23-9220 to set the Parkland In-Lieu fee schedule for new residential development in accordance with Title 17 (“Development”) Chapter 35 (“Park and Recreational Land”) of the City Code establishing the average per acre land values as contained in the Annual Land Valuation Appraisal Report and the Park Development cost per capita value as contained in the Parks & Recreation Facilities Development Impact Fee Study (Nexus Study Update) and adjusted by the Construction Cost Index; including the use of an increased park improvement value of $3,818 per capita; and linking future annual changes in the park improvement value to the annual change in the Construction Cost Index; and limiting future annual park improvement value changes to no more than 10%.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
6 -

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Nay: Vice Mayor Park1 -
Mayor Gillmor called for a recess at 9:41 p.m. and reconvened the Council meeting at 9:51 p.m.

9. 23-211 Action on Policy Options to Amend Regulations Related to Street Vending Activities in the City of Santa Clara
Recommendation: Direct staff to proceed with Option #1 (pilot program in the area of Levi’s Stadium from August 2023 through January 2024, with the Police Department returning to City Council with recommendations for implementation for the 2024 concert and NFL seasons, as well as how the Ordinance may need to be amended to apply in other areas of the City, such as City parks).

Police Captain Fitting and Assistant City Attorney Reuter gave a PowerPoint presentation on action on policy options to amend regulations related to street vending activities in the City of Santa Clara.

Council comments and questions followed.

Assistant City Attorney Reuter and Captain Fitting addressed Council comments and questions.

Public Comment:

Howard Gibbins
John Haggerty
Kirk Vartan
Council discussion ensued.

A motion was made by Councilmember Becker, seconded by
Councilmember Watanabe, to approve Option #1 – prepare a temporary ordinance amendment and permit process for stadium event days that would define areas where sidewalk vending could not occur due to health and/or safety concerns, within a to-be-determined stadium footprint.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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8. 23-141 Public Hearing: Action on the Adoption of the Proposed FY 2023/24 Municipal Fee Schedule
Recommendation: Alternative 1:

Adopt the
“City of Santa Clara 2023/24 Municipal Fee Schedule” which by resolution (1) sets new Fees; (2) amends existing Fees; (3) retains unchanged Fees for various City departments; (4) deletes certain fees with an effective date of July 1, 2023.

Finance Director Lee gave a PowerPoint presentation on the adoption of the proposed FY 2023/24 Municipal Fee Schedule.

Council comments and questions followed.

Councilmember Chahal lost connection from his remote location at approximately 10:55 p.m. due to power outage and internet access.

Finance Director Lee, Parks and Recreation Director Teixiera, City Librarian Wong, Fire Marshal Tomlin, and Community Development Director Crabtree addressed Council questions.

Public Comment:

Kirk Vartan
John Haggerty
Jonathan Evans
Wanda Buck
Council questions continued and Finance Director Lee responded.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
5 -
Nay: Vice Mayor Park1 -

Absent: Councilmember Chahal1 -
A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to adopt the “City of Santa Clara 2023/24 Municipal Fee Schedule” which by Resolution 23-9221 (1) set new fees; (2) amends existing fees; (3) retains unchanged Fees for various City departments; (4) deletes certain fees with an effective date of July 1, 2023 and have a future session to discuss fees for non-profits and sports leagues.

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Aye: Councilmember Watanabe, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Chahal1 -

10. 23-145 Discussion and Follow Up on a Written Petition (Council Policy 030) Submitted by Kirk Vartan Related to Permit Parking Zones Recommendation:

Note and file the staff report.

Assistant Director Liw and Captain Martin gave a PowerPoint presentation on a follow up on written petition (Council Policy 030) by Kirk Vartan related to Permit Parking Zones.

Council comments and questions.

Assistant Director Liw addressed Council questions.

Kirk Vartan was called to make his presentation.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy to note and file report and direct staff to look into the 20-year old signs and determine if there are parking issues and return to Council at a later date to report.

Aye: Councilmember Watanabe, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Chahal1 -

REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Councilmember Watanabe reported she attended the Valley Water commission meeting and stated that the Commission made a recommendation to cut the current water rate increases. She also reported on attending the a joint recycle water policy committee meeting as well as a groundbreaking event for a new development at Tasman East.

Vice Mayor Park reported that he attended the groundbreaking at Tasman East. He also reported that he attended the League of California Cities conference in Sacramento and that meetings with state legislators were canceled due to a credible bomb and active shooter threat.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
There were none.

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23-390 Update on City Council and Stadium Authority Staff Referrals 23-542 Tentative Meeting Agenda Calendar (TMAC)

ADJOURNMENT
A motion was made by Vice Mayor Park, seconded by
Councilmember Becker, to adjourn the meeting at 12:19 a.m. in memory of Eliyanah Crisostomo and Don Von Raesfeld, Sr.

Aye:

Council/Boardmember Watanabe, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, Council/ Boardmember Becker, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Chahal
The next regular scheduled meeting is on Tuesday, May 9, 2023 in the City Hall Council Chambers.

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Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

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MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-13 Agenda Date: 5/23/2023

REPORT TO COUNCIL

SUBJECT
Board, Commissions and Committee Minutes

COUNCIL PILLAR
Enhance Community Engagement and Transparency

RECOMMENDATION
Note and file the Minutes of:

Youth Commission - March 14, 2023
Cultural Commission - April 3, 2023
Youth Commission - April 11, 2023
Parks & Recreation Commission - April 18, 2023
City of Santa Clara Printed on 5/18/2023Page 1 of 1
powered by Legistar™
City of Santa Clara
Meeting Minutes
Youth Commission
Draft
6:00 PM Teen Center
2446 Cabrillo Avenue
Santa Clara, CA 95051
03/14/2023

CALL TO ORDER AND ROLL CALL
The meeting was called to order by Chair Kelly-Tanti at 6:05 pm. The meeting was cancelled due to a lack of quorum.

Present 7 - Commissioner Fatimah Ismail, Commissioner Jasmine Kelly-Tanti, Commissioner Kira Liang, Commissioner Rajvi Khanjan Shroff, Commissioner Sarah Zuo, Commissioner Ryan Kim, and
Commissioner Sudeepthi Ravipati
Commissioner Aarav Gupta, Commissioner Hiranya Parekh,
Commissioner Khadeejah Khan, Commissioner Malia Martin, Commissioner Samaira Mehta, Commissioner Samarth Suresh, Commissioner Simren Garg, and Commissioner Keith Maben
Excused 8 -

CONSENT CALENDAR

1.A 23-322 Youth Commission Minutes of February 14, 2023 Recommendation: Approve the Youth Commission Meeting Minutes of February 14, 2023.

PUBLIC PRESENTATIONS

GENERAL BUSINESS

2. 23-323 Youth Commission FY2022/23 Work Plan & Goals
Recommendation: Staff makes no recommendation.

STAFF REPORT

COMMISSIONERS REPORT

ADJOURNMENT
The meeting was adjourned at 6:15 p.m. due to a lack of quorum. The next monthly meeting will be held on Tuesday, April 11, 2023.

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03/14/2023Youth Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other

provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in

this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

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MEETING DISCLOSURES
City of Santa Clara
Meeting Minutes
Cultural Commission
Draft
7:00 PM Hybrid Meeting
City Manager's Conf. Room
City Hall - East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
04/03/2023
The City of Santa Clara is conducting the Cultural Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/98272283531
Webinar ID: 982 7228 3531
Or join by phone: 1-669-900-6833

CALL TO ORDER AND ROLL CALL
Chair Diaz called the meeting to order at 7:02 p.m.

Commissioner Siddarth Sundaram, Vice Chair Louis Samara, Commissioner Debra von Huene, Chair Candida Diaz, and
Commissioner Paul McNamara
Present 5 -
Commissioner Jonathan MarinaroAbsent 1 -

CONSENT CALENDAR

1.A 23-431 Cultural Commission Regular Meeting Minutes of March 6, 2023 Recommendation: Approve the Cultural Commission Regular Meeting Minutes of March 6, 2023
A motion was made by Vice Chair Samara, seconded by
Commissioner McNamara that this item be approved. The motion passed with the following vote:

Aye: Commissioner Sundaram, Vice Chair Samara, Commissioner von Huene, Chair Diaz, and Commissioner McNamara
5 -

Absent: Commissioner Marinaro1 -

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04/03/2023Cultural Commission Meeting Minutes

PUBLIC PRESENTATIONS

GENERAL BUSINESS

2. 23-486
Satish Chandeo, Kaushal Varshney, and members of the public spoke in support of Diwali events: (a) City Holiday declared in the name of Diwali; and (b) Special event in Central Park in celebration of Diwali, similar to the City of Cupertino. The members of the public were asked to get detailed information from Cupertino.

Discuss a Potential Recommendation to Council to Recognize Residents of the Hindu Civilization and the Celebration of Diwali Recommendation: Staff has no recommendation.

Commissioners discussed recognizing residents of the Hindu Civilization and the Celebrtion of Diwali.

A motion was made by Commissioner von Huene, seconded by Vice Chair Samara, that City Council recognize Diwali by proclamation.

The motion passed with the following vote:

Aye: Commissioner Sundaram, Vice Chair Samara, Commissioner von Huene, Chair Diaz, and Commissioner McNamara
5 -

Absent: Commissioner Marinaro1 -

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04/03/2023Cultural Commission Meeting Minutes

3. 23-425 Discussion of Cultural Commission Work Plan Goals and Activities for FY 2022/23
Recommendation: Discuss Cultural Commission work plan goals and activities for FY 2022/23.

Goal #1. Host and enhance multicultural events to encourage and acquaint Santa Clara residents with cultural diversity:

All Concerts in the Park bands have been identified and scheduled, with the exception of June 23 at Live Oak Park. Commissioner Sundaram will check with a DJ and Dance School and will report back so staff can finalize logistics.

Vice Chair Samara will post a Google doc so commissioners can sign up to attend events. At least two (2) commissioners should be at each concert. All hands on deck for the Street Dance.

Sponsorship packets are completed and have been emailed to commissioners and is online.

Goal #2. Develop and encourage interactive art opportunities to provide temporary, performing, cultural, and public art in the City:

Public Art: Commissioner von Huene met with artist, AJ Landon and Butch Coyne, with Santa Clara University, about a temporary art installation on campus in the STEM building. The art is a mechanical horse, which matches the school mascot. Commission may allocate funds in next fiscal year. Commissioner von Huene will report back next meeting with more information. Installation will be in August. Commission discussed marketing and outreach opportunities.

Utility Boxes: Will wait for a Call for Artists until after the art installation has been secured.

Home Decorating Contests: Contests are complete. No action required.

Map: Chair Diaz will update the map with the complete Utility Boxes.

Goal #3. Raise the visibility of commemorative month celebrations:

Vice Chair Samara and Chair Diaz reported that they are have discussed the coloring book project to update the coloring book with the Federal Commemorative Months with the preferred artist. The artist is working on a draft version of the coloring book and it is expected to be completed in the

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04/03/2023Cultural Commission Meeting Minutes

STAFF REPORT
summer. Staff will start preparing the agreement. Pages will be finalized three (3) at a time.

Goal #4. Enhance communication and media strategy to increase community awareness of the Cultural Commission:

Commissioners McNamara and Marinaro will meet to discuss media strategies and logistics.

The Commission presented to City Council on March 21, 2023. City Council provided positive feedback to the Commission.

Goal #5. Prepare for Citywide Arts Master Plan Process:

The sub-committee reported that they met twice in March and decided they will not be applying for a NEA grant but may consider hiring a consultant to conduct a community outreach to get feedback on art from residents. The Commission expressed interest to get on the new City Manager's calendar to explore and Art & Culture Master Plan and a dedicated art development fee.

Commissioner von Huene will reach out to the Community
Development Deptartment to acquire the information.

Commissioner McNamara met with the CEO of Silicon Valley Creates, Connie Martinez. SV Creates provides small grants to artists and could share what other cities are doing, and marketing opportunities. She would like to present to the Commission to discuss a comprehensive plan for Arts and Culture in the South Bay.

Recreation Manager Castro reported the below items:

The deadline for new Commissioners to apply is extended to April 21.

Interviews will be May 22 and the commissioners will begin in June. She encouraged residents to apply.

Cultural Commission will begin discussion on Goals and Activities for the FY 2023-2024 Work Plan at the May meeting. Committees will dissolve in June, with new committees chosen in July. A new Chair and Vice-Chair will be elected in June. July will be their first meeting in new roles.

Construction on Magical Bridge in Central Park begins April 24.

Staff will order business cards for two (2) Commissioners.

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04/03/2023Cultural Commission Meeting Minutes

COMMISSIONERS REPORT
Commissioner von Huene performed with the Santa Clara Chorale on March 24 at the Santa Clara University Mission. Approximately 500 people attended and they performed 18 songs celebrating the Chorale's Anniversary. Next performance is May 12, Love is Love, Celebrating Love and Marriage.

ADJOURNMENT A motion was made by Commissioner McNamara, seconded by Commissioner Sundaram that the meeting be adjourned at 8:07 p.m.

The motion passed with the following vote:

Aye: Commissioner Sundaram, Vice Chair Samara, Commissioner von Huene, Chair Diaz, and Commissioner McNamara
5 -

Absent: Commissioner Marinaro1 -

MEETING DISCLOSURES

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04/03/2023Cultural Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 6 ends

City of Santa Clara
Meeting Minutes
Youth Commission
Draft
6:00 PM Teen Center
2446 Cabrillo Avenue
Santa Clara, CA 95051
04/11/2023

CALL TO ORDER AND ROLL CALL
The meeting was called to order by Chair Kelly-Tanti at 6:38 pm.

Commissioner Aarav Gupta , Commissioner Fatimah Ismail, Commissioner Hiranya Parekh, Commissioner Jasmine Kelly-Tanti, Commissioner Khadeejah Khan, Commissioner Kira Liang,
Commissioner Rajvi Khanjan Shroff, Commissioner Samaira Mehta, Commissioner Simren Garg, Commissioner Keith Maben, and Commissioner Sudeepthi Ravipati
Present 11 -
Commissioner Malia Martin, Commissioner Samarth Suresh, Commissioner Sarah Zuo, and Commissioner Ryan Kim
Absent 4 -
A motion was made by Commissioner Liang, seconded by
Commissioner Khan, to excuse the following Commissioners:

Kim, Martin, Suresh, and Zuo from the April 11 meeting. The motion carried by the following vote:

Aye: Commissioner Gupta, Commissioner Ismail, Commissioner Parekh, Commissioner Kelly-Tanti, Commissioner Khan, Commissioner Liang, Commissioner Shroff, Commissioner Mehta, Commissioner Garg, Commissioner Maben, and Commissioner Ravipati
11 -

Absent: Commissioner Martin, Commissioner Suresh, Commissioner Zuo, and Commissioner Kim
4 -

CONSENT CALENDAR

1.A 23-322 Youth Commission Minutes of February 14, 2023 Recommendation: Approve the Youth Commission Meeting Minutes of February 14, 2023.

A motion was made by Commissioner Khan, seconded by
Commissioner Ismail, that the following item be recommended for approval. The motion carried by the following vote:

Page 1 ends

04/11/2023Youth Commission Meeting Minutes

PUBLIC PRESENTATIONS
None

GENERAL BUSINESS

2. 23-461 Youth Commission FY2022/23 Work Plan & Goals
Recommendation: Staff makes no recommendation.

STAFF REPORT
Community Building: Rescheduled previous committee meeting, due to weather, to Tuesday, April 25 to visit Madras Cafe. Committee members will try a few dishes, take photos, and post information and photos on social media. Purpose is to highlight various cultural food locations in Santa Clara and surrounding communities.

Youth Outreach: Continued to work on logistics for speaker conference tentatively scheduled for the evening of Friday, May 26. Content will focus on diversity, equity
, and inclusion. Committee will keep event small with
5-7 speakers and attendance of 50-75.

Youth Empowerment: Rescheduled previous committee, due to weather, to Tuesday, April 17. Committee will record second half of podcast focusing on discussing navigating academics and extracurricular activities during 11th and 12th grades.

Gayle Ichiho, Recreation Supervisor: Summer activities and camps can be found by visiting www.SantaClaraCA.gov/ParksandRec, Santa Clara High School students will be offering robotics classes in April at the Youth & Teen Center.

Jon Kawada, Staff Liaison: Provided overview of Youth Commission 2023/24 term interviews that included interviewing 20 applicants on April 1 and 3 and recommended candidates to fill Commission vacancies and alternates at an upcoming City Council meeting..

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COMMISSIONERS REPORT
Commissioner Ismail: Invited Commissioners to deliver Neighborly Notes (notes of gratitude) to Santa Clara Valley Medical Center on Saturday, April 15 at 10:00 am.

Vice Chair Shroff: Shared experience participating on the interview panel with candidates for the 2023/24 Youth Commission term.

ADJOURNMENT
A motion was made by Commissioner Parekh, seconded by
Commissioner Khan, that this meeting be adjourned at 7:08 pm. The motion carried by the following vote:

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04/11/2023Youth Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 4 ends

MEETING DISCLOSURES
City of Santa Clara
Meeting Minutes
Parks & Recreation Commission
Draft
7:00 PM Hybrid Meeting
Cafeteria - City Hall East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
04/18/2023
The City of Santa Clara is conducting the Parks & Recreation Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/91316665755

Meeting ID: 913 1666 5755

Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
Chair Cox called the meeting to order at 7:03 PM.

Vice Chair Dana Caldwell, Commissioner Maureen Chu,
Commissioner Burt Field , Commissioner Eversley Forte, Chair Kelly Cox, Commissioner Sajid Hai, and Commissioner Brittany Ricketts Present 7 -

CONSENT CALENDAR

1.A 23-495 Action on the Parks & Recreation Commission Minutes of the March 21, 2023 Meeting
Recommendation:

Approve the Parks & Recreation Commission Minutes of the March 21, 2023 Meeting.

Commissioner Chu made a motion, seconded by Commissioner Ricketts to recommend approval of the Parks & Recreation Minutes of the March 21, 2023 meeting.

Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Field , Commissioner Forte, Chair Cox, Commissioner Hai, and
Commissioner Ricketts
7 -

PUBLIC PRESENTATIONS
None.

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04/18/2023Parks & Recreation Commission Meeting Minutes

GENERAL BUSINESS

2. 23-554 Review of the Wade Brummal Youth Sports Grant Program (Program) and Possible Action to Update the Program (Continued from March 21, 2023) Recommendation: Staff has no recommendation.

The subcommittee met and discussed the Wade Brummal Youth Sports Grant Program and found that the Program can support a variety of youth sports fiscal needs. Staff provided additional data on the Program to the subcommittee, which has sufficient information to make recommendations on edits to the Program application.

Commissioner Chu made a motion, seconded by Commissioner Caldwell to continue this item until the next Regular Meeting on May 16, 2023.

Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Field , Commissioner Forte, Chair Cox, Commissioner Hai, and
Commissioner Ricketts
7 -

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04/18/2023Parks & Recreation Commission Meeting Minutes

3. 23-496 Parks & Recreation Commission Work Plan Goals for FY2022/23 Recommendation: Report on activities and efforts in support of the Commission’s Work Plan Goals for FY 2022/23.

Work Plan Goals:

A: 1) Review park site and facility condition assessments and recommend priorities given existing and anticipated service levels and available resources;
Subcommittee: Vice Chair Caldwell, Commissioner Field, and Chair Cox.

Status as of 04/18/2023: No update.

B: 1) Review and solicit community input on the existing City park rehabilitation projects based on the current Capital Improvement Program (CIP) Budget and schedule; and 2) Review residential developer proposed schematic designs for new neighborhood parks that serve new residential development;
Subcommittee: Commissioner Chu and Commissioner Hai.

Status as of 04/18/2023: B1. The subcommittee met with staff who provided two possible templates for a comprehensive Park Projects webpage that would be developed in two phases. Phase I involves the development of a basic webpage with dropdowns for different project categories and would have information about how to get involved in upcoming community input opportunities. Phase II would include an FAQ section which would provide additional information and hyperlinks about park projects. The subcommittee has a draft of the content prepared for edits once the template has been determined.

C: 1) Host and develop recommendations for the annual Santa Clara Art & Wine Festival 2023; and 2) participate in Citywide Special events; and Subcommittee: Chair Cox, Commissioner Field and Commissioner Forte.

Status as of 04/18/2023: The subcommittee is considering how to increase wine sales by offering a premium selection of wines, and if practical the inclusion of a wine truck. Rotary would continue to serve the more widely available wines. Commemorative merchandise will be sold at information booths where commissioners would assist. In addition commissioners would be encouraged to work in the Park Projects Booth to promote community input, or assist staff with the bands. The band selection still has to be finalized.

D: 1) Partner with at least one other City commission to build on/expand at least one existing Parks & Recreation event by adding one extra element for patrons to interact with during the event.

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04/18/2023Parks & Recreation Commission Meeting Minutes

STAFF REPORT
Subcommittee: Commissioner Forte and Commissioner Ricketts.

Status as of 04/18/2023: The subcommittee met with the president of the Silicon Valley Korean American Federation regarding a potential event in August 2024 that could expand on the Concerts in the Park series.

Further collaboration with the Cultural Commission and staff is needed to determine feasibility, logistics, planning and costs.

Deputy Director Seale provided an update on the Montague Park Rehabilitation Project; the park portion of the project is expected to be completed in May followed by the building portion in summer 2023. The contractor for the Fairway Glen Park Restroom Project is onsite installing utility connections ahead of the prefab building arrival in fall 2023. The Magical Bridge All-Inclusive Playground Project contractor will begin site preparation on Monday April 24; a ground breaking event will take place in mid May. The Eddie Souza Park building vandalism repair is expected to begin in May.

Recreation Manager Castro reported that Spring Session has started, and the Spring Activity Guide is available online. Summer camps begin in early June. The "Be Strong, Live Long Health & Wellness Fair" will be held at Fremont Park, adjacent to the Senior Center on May 19 from 11:00 AM- -2:00 PM. Sunset Cinema will show Moana at Live Oak Park on May 12.

Smaller special events present opportunities to promote community input for park projects such as Sunset Cinema, Concerts in the Park, etc. since the attendees are primarily Santa Clara residents. She reminded the Commission to visit the Parks & Recreation Special Events webpage which highlights special events throughout the year.

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04/18/2023Parks & Recreation Commission Meeting Minutes

COMMISSIONERS REPORT
Chair Cox reminded the Commission about the April 25 Council Meeting regarding the proposed interim housing at the intersection of Benton and Lawrence Expressway. She encouraged commissioners to attend public meetings and Council meetings when possible, particularly when parks and recreation topics are being discussed or on the agenda.

Commissioner Caldwell visited the Eddie Souza Park community garden and learned about bees from the master beekeeper. He also visited Maywood Park.

Commissioner Chu visited Live Oak Park and Henry Schmidt Park. She plans to visit Central Park to see the old playground before it's removed and replaced with the Magical Bridge All-Inclusive Playground.

Commissioner Field requested additional trash receptacles for Maywood Park.

Commissioner Forte visited and worked out at Live Oak Park.

Commissioner Hai visited and took walks at Central Park.

Commissioner Ricketts is looking forward to the Sunset Cinema series of movies in the park, and visited Henry Schmidt Park.

ADJOURNMENT
Commissioner Forte made a motion, seconded by Commissioner Chu to adjourn the meeting at 8:02 PM until the next Regular Meeting at 7:00 PM on May 16, 2023.

Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Field , Commissioner Forte, Chair Cox, Commissioner Hai, and
Commissioner Ricketts
7 -
MEETING DISCLOSURES Page 5City of Santa Clara Printed on 05/11/2023 04/18/2023Parks & Recreation Commission Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-337 Agenda Date: 5/23/2023

REPORT TO COUNCIL

SUBJECT
Action on Monthly Financial Status and Investment Reports for February and March 2023 and Approve the Related Budget Amendments

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
In compliance with the Charter of the City of Santa Clara and the adopted Investment Policy, the monthly financial reports and monthly investment reports for February and March 2023 are submitted for your information. The financial reviews as of February 28, 2023 and March 31, 2023 provide a year-to-date financial update to the City Council for the current fiscal year. The analysis of the revenues collected and all expenditures measures the level of adherence to the annual budget and allows the City to monitor and project revenues and expenditures throughout the year.

The Adopted Budget incorporates the estimated revenues and planned expenditures for all funds.

The attached Financial Status Report provides the budget to actual revenue and expenditure summaries for the General Fund, Special Revenue Funds and Enterprise Operating Funds, as well as expenditure summary for Capital Improvement Funds and Fund Reserve Balances. Any significant variances are explained in the report.

In accordance with City Council Policy 051 - Donations to the City, included in this report is a monthly activity and annual summary of donations received by department. Although the requirement of the policy is to report quarterly, in its ongoing effort to streamline reporting, the City will include this information monthly in the financial status report.

DISCUSSION
Monthly Financial Status Report (Attachments 1 and 3)
The attached reports summarize the City’s financial performances as of February 28, 2023 and March 31, 2023. Financial analysis is provided for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, and Capital Improvement Funds.

Attachment 1 shows that General Fund revenues (excluding transfers) were at 63% of the budget through February 2023, while Attachment 3 shows General Fund revenues at 73% through March 2023. General Fund revenues are currently tracking to end the year above the budgeted estimate due to strong performance in a number of categories, including property tax, transient occupancy tax, use of money and property, transfers from City utilities, and miscellaneous revenues.

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As shown in Attachment 1, General Fund departmental expenditures were at 60% of budget through February 2023 and Attachment 3 shows departmental expenditures at 68% through March 2023, which is below the par level of 75% of the budget. This reflects savings from vacant positions as well as savings generated from cost-control measures that were implemented in FY 2019/20. These measures include a hiring freeze and controls around overtime, as-needed staff, marketing, travel, technology and vehicle purchases. Expenditures are expected to end the year below budget.

As shown in Attachment 1 (February 2023) and Attachment 3 (March 2023), total revenues for Enterprise Funds (Electric, Water, Sewer, Cemetery, Solid Waste, and Water Recycling) were at 61% (February 2023) and 70% (March 2023) of the budget. Total expenses were at 63% through February and 71% through March. Budget actions are recommended in this report to address higher expenditures in the Water Recycling Fund. While not included in this report, budget balancing actions for the Electric Utility Fund are expected to be brought forward before the end of FY 2022/23.

Expenditures in this fund are tracking to end the year above budget due higher power purchase and production costs, which are driven by the spikes in natural gas prices. It is anticipated that higher revenues will partially offset these higher costs with the remainder addressed with the use of fund balance.

In the month of February, the City received $1,035 in donations, while the City received an additional $149 in March, for total donations of $35,343.

Economic indicators are mixed, and there is a tremendous amount of uncertainty. Given this level of uncertainty, both the December 2022 and March 2023 UCLA Anderson Forecasts presented a two- scenario approach: recession scenario and no recession scenario. The recession scenario predicts a recession occurring at the end of 2023, where “inflation would have continued to run hot if not for aggressive Federal Reserve action. In this scenario, the Federal Reserve forces a mild recession and accepts an economic contraction and higher unemployment to combat inflation.” In the no recession scenario, “economic growth slows but remains positive, inflation ebbs, labor markets remain robust, and the Federal Reserve takes a less aggressive approach to monetary policy tightening” (UCLA Anderson Forecast, March 2023, Recession or No recession? That is the Question).

On a national level, the unemployment rate remained unchanged in March 2023 at 3.5% from February 2023. This rate was well below the record setting high of 14.7% in April 2020, and equal to the pre-pandemic unemployment rate of 3.5%. In March, the number of unemployed persons was 5.8 million, slightly higher than the pre-pandemic level of 5.7 million. In the first quarter 2023 advance estimate, the Gross Domestic Product (GDP) increased by 1.1% as a result of higher consumer spending, exports, and federal, State and local spending.

The California unemployment rate was unchanged at 4.4% in February 2023 and March 2023. This rate is also consistent with the 4.4% rate in March 2022. Since April 2020, California has gained 3.05 million jobs; regaining all of the 2.76 million nonfarm jobs lost due to COVID-19 in in March and April 2020. The unadjusted unemployment rate in the San José-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) increased slightly to 3.3% in March 2023, from a revised 3.2% in February 2023, and is above the March 2022 level of 2.9% and the February 2020 pre-pandemic level of 2.6%.

Between March 2022 and March 2023, employment in this region increased by 37,700 jobs, or 3.3%.

Staff will continue to closely monitor the General Fund revenues and the City’s overall financial City of Santa Clara Printed on 5/17/2023Page 2 of 4
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23-337 Agenda Date: 5/23/2023
performance.

Monthly Investment Report (Attachments 2 and 4)
All securities held by the City of Santa Clara as of February 28, 2023 and March 31, 2023 were in compliance with the City’s Investment Policy Statement regarding current market strategy and long- term goals and objectives. All securities held are rated “A” or higher by two nationally recognized rating agencies. There is adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The City’s investment strategy for February and March 2023 was to invest funds not required to meet current obligations in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years form the date of purchase. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and with a reasonable securities portfolio return of

1.93% in February and 1.96% in March.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
From time to time, adjustments to the budget are required to reflect new information, align budgets with actual revenues and expenses, and correct for inadvertent errors. Recommended budget amendments are detailed in Attachment 5.

In the General Fund, an increase to the Property Tax revenue estimate is included based on the latest estimates provided by the County of Santa Clara, with a portion of those funds set aside in a new Property Tax Excess Education Revenue Augmentation Fund (ERAF) Reserve. This additional Property Tax revenue allows an increase to the Budget Stabilization Reserve as assumed in the development of the FY 2023/24 and FY 2024/25 Proposed Operating Budget. In the Fire Department, actions are included to recognize and appropriate additional mutual aid and grant revenue to the Department’s operating budget. General Fund transfers to the Patrick Henry Drive Infrastructure Improvement Fund and the Fire Operating Grant Trust Fund are also included. In addition, a budget action to increase the Stadium reimbursement and appropriate those funds is recommended to address the level of Stadium activity.

Budget actions in the Water Recycling Fund and the Recycled Water Capital Fund are recommended to address the higher resource and production costs in the Water Recycling Fund. Attachment 5 also includes various adjustments to budgets in the Convention Center Maintenance District Fund, the Electric Utility Debt Service Fund, the Housing and Urban Development Fund, the Parks and Recreation Capital Fund, the Patrick Henry Drive Infrastructure Improvement Fund, and the Streets and Highways Capital Fund to align the budgets with projected spending and to adjust revenues based on the latest estimates. The Fire Operating Grant Trust Fund includes actions to recognize and appropriate various grants and reimbursements. In the Vehicle Replacement Fund, budget amendments adjust the vehicle replacement budget to account for the higher replacement cost of certain vehicles and the timing of replacement for one vehicle.

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COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] mailto:[email protected] or at the public
information desk at any City of Santa Clara public library.

RECOMMENDATION
Note and file the Monthly Financial Status and Investment Reports for February and March 2023 as presented and Approve the Related Budget Amendments (five affirmative Council votes required to appropriate additional revenue or for the use of unused balances).

Reviewed by: Kenn Lee, Director of Finance
Approved by: Jōvan D. Grogan, City Manager

ATTACHMENTS

1. Monthly Financial Status Report - February 2023

2. Monthly Investment Report - February 2023

3. Monthly Financial Status Report - March 2023

4. Monthly Investment Report - March 2023

5. FY 2022/23 Budget Amendments
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_____________________________________________________________________

MONTHLY FINANCIAL STATUS REPORT

February 2023

City of
Santa Clara
The Center of What 's Possible

2 City of Santa Clara
Financial Status Report as of February 28, 2023

This report summarizes the City’s financial performance for the month ended February 28, 2023.

Financial analysis for the report is provided for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, and Capital Improvement Funds. Financial information included in this report is unaudited.

Economic Overview
Economic indicators are mixed, and there is a tremendous amount of uncertainty. Given this level of uncertainty, both the December 2022 and March 2023 UCLA Anderson Forecasts presented a two- scenario approach: recession scenario and no recession scenario. The recession scenario predicts a recession occurring at the end of 2023, where “inflation would have continued to run hot if not for aggressive Federal Reserve action. In this scenario, the Federal Reserve forces a mild recession and accepts an economic contraction and higher unemployment to combat inflation.” In the no recession scenario, “economic growth slows but remains positive, inflation ebbs, labor markets remain robust, and the Federal Reserve takes a less aggressive approach to monetary policy tightening”. 1 The Conference Board Consumer Confidence Index decreased in April. “While consumers’ relatively favorable assessment of the current business environment improved somewhat in April, their expectations fell and remain below the level which often signals a recession looming in the short- term,” said Ataman Ozyildirim, Senior Director, Economics at The Conference Board. “Consumers became more pessimistic about the outlook for both business conditions and labor markets. Compared

1 UCLA Anderson Forecast, March 2023, Recession or No Recession? That is the Question Real GDP Levels, US$ Trillions, Chained 2012 Prices, Seasonally Adjusted Annual Rates US$ Trillions

21.0 20.9

20.8 20.7

20.6 20.5

20.4 20.3

20.2 20.1

20.0 19.92
F o r ecast ➔
2Jl.9()

0.0 -=------------- -+------------- -+----------
Q1 Q2 Q3 Q4 Ql 02 Q3 Q4 Ql Q2 Q3 Q4
2022 2023 2024
Sourcl!.- UCLA Anderson Forecast and US. Bureau of Economic Analysis No-Recession
Recession

3 City of Santa Clara
Financial Status Report as of February 28, 2023

to last month, fewer households expect business conditions to improve and more expect worsening of conditions in the next six months. They also expect fewer jobs to be available over the short term.

April’s decline in consumer confidence reflects particular deterioration in expectations for consumers under 55 years of age and for households earning $50,000 and over.”2 In the first quarter 2023 advance estimate, the Gross Domestic Product (GDP) increased by 1.1%, following a GDP increase of 2.6% in the fourth quarter 2022. The GDP increase in the first quarter reflects higher consumer spending, exports, federal, State and local spending.3

On a national level, the unemployment rate remained unchanged in March 2023 at 3.5% from February 2023. This rate was well below the record setting high of 14.7% in April 2020, and consistent with the pre-pandemic unemployment rate of 3.5%. In March, the number of unemployed persons stayed at 5.8 million, which is slightly higher than the pre-pandemic level of 5.7 million. 4 2 US Consumer Confidence (conference-board.org)
3 https://www.bea.gov/sites/default/files/2023-04/tech1q23_adv.pdf 4https://www.bls.gov/news.release/pdf/empsit.pdf
Real GDP: Percent change from preceding quarter
40 30
20 10
0 -10
-20
-30
-40
Q2 Q3 Q4
2019
U.S. Bureau of Economic Analy sis
Ql Q2 Q3
2020
Chart 1. Unemploymen1t ra1e, seasonally adjusted,
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Chart 2. Nontann, payrol emp'toyment over--tliK1>-1nonth change, seaso:nally adjusted,. March 20!21 - March 2023
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4 City of Santa Clara
Financial Status Report as of February 28, 2023

The State and local employment levels remain strong. The California unemployment rate slightly increased from 4.2% in January 2023 to 4.3% in February 2023. This rate is lower compared to the

4.7% rate in February 2022. Since April 2020, California has gained 3.05 million jobs; regaining all of the 2.76 million nonfarm jobs lost due to COVID-19 in March and April 2020.5 The unadjusted unemployment rate in the San José-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) was 3.3% in March 2023, up slightly from a revised 3.2% in February 2023 and is above the March 2022 level of 2.9% and the February 2020 pre-pandemic level of 2.6%. Between March 2022 and March 2023, employment in this region increased by 37,700 jobs, or 3.3%.6 The largest increases were in leisure and hospitality (up 12,000 jobs), private educational and health services (up 9,600 jobs), and professional and business services (up by 8,500 jobs).

General Fund
The General Fund is the major operating fund for the City and includes multiple programs, services, and activities for the residents and businesses of the City. The adopted budget for operating revenues and expenditures for fiscal year 2022/23 was $272.4 million. The amended budget for revenues and expenditures was adjusted to $284.0 million to reflect various budget amendments approved by the City Council through February 2023.

Gener al F und revenues are currently tracking to end the year above the budgeted level. Through February, departmental expenditures are tracking below budget and this trend is expected to continue as departments continue to control expenditures through various cost control measures.

5 https://edd.ca.gov/en/about_edd/news_releases_and_announcements/unemployment-february-2023/ 6 https://labormarketinfo.edd.ca.gov/file/lfmonth/sjos$pds.pdf

5 City of Santa Clara
Financial Status Report as of February 28, 2023

General Fund Revenues
As of February 28, 2023, $151.3 million, or 63.3% of the General Fund estimated revenue (excluding transfers) was received. Transfers and use of reserves of $45.0 million have occurred as budgeted.

Revenue collections are tracking to end the year above budget and are higher when compared to collections last fiscal year.

Adopted Budget
Amended
Budget
Actual Through
02/28/2023
Percentage
Received
Actual Through
02/28/2022
$
Change From
Prior Year
Percentage
Change
TAXES
Sales Tax 60,173,000$ 60,173,000$ 32,771, 154$ 54.46% 30,205,907$ 2,565,247$ 8.49% Property Tax 75,261,000 75,261,000 43,544,139 57.86% 37,857,769 5,686,370 15.02% Transient Occupancy Tax 12,600,000 12,600,000 10,672,774 84.70% 4,132,301 6,540,473 158.28% Other Taxes 6,260,000 6,260,000 3,296,767 52.66% 3,440,736 (143,969) -4.18% Total Taxes 154,294,000 154,294,000 90,284,834 58.51% 75,636,713 14,648,121 19.37%

LICENSES & PERMITS
Business Licenses 900,000 900,000 562,972 62.55% 547,241 15,731 2.87% Fire Operation Permits 2,100,000 2,358,000 1,258,036 53.35% 1,272,174 (14,138) -1.11% Miscellaneous Permits 72,000 72,000 37,239 51.72% 40,685 (3,446) -8.47% Total Licenses & Permits 3,072,000 3,330,000 1,858,247 55.80% 1,860,100 (1,853) -0.10% FINES & PENALTIES 1,465,000 1,615,000 220,541 13.66% 238,018 (17,477) -7.34% INTERGOVERNMENTAL 310,000 310,000 897,220 289.43% 2,164,125 (1,266,905) -58.54% CHARGES FOR SERVICES 31,258,098 31,239,098 21,453,395 68.67% 19,153,379 2,300,016 12.01% SILICON VALLEY POWER TRANSFER 26,170,000 26,170,000 19,095,925 72.97% 17,182,251 1,913,674 11.14%

USE OF MONEY & PROPERTY
Interest 2,532,000 2,532,000 1,521,524 60.09% 992,819 528,705 53.25% Rent 10,584,266 10,584,266 8,024,760 75.82% 6,416,946 1,607,814 25.06% Total Use of Money & Property 13,116,266 13,116,266 9,546,284 72.78% 7,409,765 2,136,519 28.83% MISCELLANEOUS REVENUES 150,000 189,099 1,973,302 1043.53% 429,338 1,543,964 359.62%

OTHER FINANCING SOURCES
Operating Transfer In - Storm Drain 1,454,000 1,454,000 1,454,000 100.00% 1,454,000 - 0.00% Operating Transfer In - Reserves 25,812,244 36,719,079 36,719,079 100.00% 32,758,819 3,960,260 12.09% Operating Transfer In - Fund Balances(2) 4,484,726 4,484,726 4,484, 726 100.00% 4,817,658 (332,933) -6.91% Operating Transfer In - Miscellaneous 2,127,374 2,370,374 2,370,374 100. 00% 5,427,399 (3,057,025) -56.33% Total Other Financing Sources 33,878,344 45,028,179 45,028,179 100.00% 44,457,876 570,302 1.28%

STADIUM OPERATION
Charges for Services 7,889,147 7,889,147 5,293,669 67.10% 2,083,080 3,210,589 154.13% Rent and Licensing 752,500 752,500 710,000 94.35% 293,299 416,701 142.07% Total Stadium Operation 8,641,647 8,641,647 6,003,669 69.47% 2,376,379 3,627,290 152.64% TOTAL GENERAL FUND 272,355,355$ 283,933,289$ 196,361,596$ 69.16% 170,907,944$ 25,453,652$ 14.89% (1) The Operating Transfer In - Fund Balances includes the carryover encumbrances of open purchase orders as of June 30, 2022 and mid year budget amendment from reserves.

Function

CITY OF SANTA CLARA

GENERAL FUND

REVENUES OVERVIEW AND COMPARISON BY TYPE
FISCAL YEAR 2022/23 PY REVENUE COMPARISON

6 City of Santa Clara
Financial Status Report as of February 28, 2023

General Fund Revenues
Sales Tax: The City of Santa Clara sales tax rate is 9.125%, of which the City receives 1.0%. As of February, $32.8 million has been collected. This reflects an increase of $2.6 million when compared to collections through the same period last fiscal year. In this fiscal year, sales tax receipts increased

15.7% in the July – September 2022 quarter, 2.4% in the October – December 2022 quarter when compared to the same quarters last fiscal year. Growth of 3% is needed in the remaining two quarters of Fiscal Year 2022/23 to meet the budgeted estimate of $59.4 million. Internet sales represents a sizeable amount of the City’s sales tax revenue. The County pool, which includes internet sales, accounts for approximately 20% of the sales tax the City receives.

Property Tax: Through February, 57.9% of the property tax budgeted estimate has been received. The majority of property tax revenue is collected in February and April each year. Based on information from the County of Santa Clara, property tax receipts are projected to end the year at $84.1 million, well above the Adopted Budget estimate of $75.3 million and the prior year actuals of $74.6 million. This reflects strong growth in the secured, supplemental, and unsecured property tax categories. A budget amendment is recommended to recognize the projected revenue above the Adopted Budget of $8.86 million. Of this amount, $1.65 million is recommended to be set aside in a new Property Tax Excess Education Augmentation Revenue Fund (ERAF) Reserve to address potential legal challenges associated with these funds. In FY 2022/23, an estimated $5.5 million is projected from excess ERAF distributions (under Proposition 98, a portion of property tax receipts have been allocated to the ERAF beginning in 1992, and once there are sufficient funds in ERAF to fulfill the obligation to the school districts, excess funds are returned to the taxing entities that contributed the funding). The California School Boards Association has filed a lawsuit against the Controller of the State of California on the disbursement of the excess ERAF funds. Given this lawsuit, the County of Santa Clara has estimated that approximately 30% of the excess ERAF distribution is at risk (estimated $1.65 million in FY 2022/23).

Transient Occ upancy Tax (TOT): TOT is calculated as a percentage of City hotel/motel room charges. The City’s TOT rate is 11.5%. Through February, $10.7 million has been received, which is significantly higher than receipts through the same period last fiscal year of $4.1 million. While businesses continue to recover from COVID-19 impacts, activity has not yet reached pre-pandemic levels. TOT receipts through February are tracking at 90% of pre-pandemic levels; however, this is due in part to the TOT rate increase that went into effect in January 2022. Factoring out the rate increase, TOT activity is tracking at 74% of pre-pandemic levels. Based on current collection trends, TOT receipts are expected to end the year at approximately $19 - $20 million, exceeding the budgeted estimate of $12.6 million.

Other Taxes: Includes franchise tax and documentary transfer tax. The City has collected $3.3 million through February, which is slightly below the prior year collection levels. This reflects lower collections in the documentary transfer tax category that are partially offset by higher collections in the franchise tax category. Even though receipts are tracking slightly below the prior year, they are projected to exceed the budgeted estimate of $6.3 million based on current collection trends.

7 City of Santa Clara
Financial Status Report as of February 28, 2023

Licenses & Permits: Includes business licenses, fire operation permits, and miscellaneous permits and fees. Effective FY 2021/22, building, electric, plumbing, and mechanical permits are budgeted in the Building Development Services Fund, which is reflected in the Special Revenue section of this report. Licenses and permits revenue collections are tracking below par with receipts totaling $1.8 million, or 56% of the budget of $3.3 million, through February. This collection level is consistent with the prior fiscal year collection level. Based on current collections trends, revenues in this category are tracking to end the year below the budgeted estimate.

Fines & Penalties: Includes vehicle, parking, court fines, and miscellaneous penalty fines. The revenue of approximately $0.2 million collected through February is tracking to end the year well below the budgeted estimate of $1.6 million largely due to the waiving of late fees implemented in response to COVID-19. The late fees are no longer being waived as of April 1, 2023.

Intergovernmental: Includes motor vehicle fees, state homeowner tax relief, fire mutual aid, state mandated reimbursement and redistribution of land sale proceeds and ground leases from the Successor Agency. Through February, $0.9 million has been received, which is lower than the prior year collection level but above the budgeted estimate. Fire mutual aid revenues of $0.3 million are recommended to be recognized and appropriated to the Fire Department to support their operations in this report.

Charges for Servi ces: Includes various plan check and zoning-related fees, engineering fees, administrative fees, and community service revenue from various recreational activities. Through February, collections are tracking within the budgeted estimate at $21.5 million, or 68.7% of the budget.

This reflects a 12% increase compared to last year’s collections through the same period of $19.2 million. This increase is a result of higher collections for planning and zoning fees, technology fee, engineering fees, and Fire EMS fees.

Transfer from City Utilities: In accordance with the City’s charter, Silicon Valley Power pays 5.0% of gross revenues to the General Fund. As of February, $19.1 million has been received. Transfers throughout the year are based on the budgeted estimate and will be trued up at the end of the fiscal year based on actual performance.

Use of Money & Property: Includes realized interest income and rental income. Interest income and rent revenue collections totaled $9.5 million, or 72.8% of the budget. These collections are higher than collections through last fiscal year of $7.4 million. The increase in the interest income reflects the higher investment yield, while rents are higher primarily due to the Commerce Plaza and Hyatt Regency at 5101 Great America properties. Collections are expected to exceed the budgeted estimate of $13.1 million.

Miscellaneous Revenues: Includes developer fees, donations, damage recovery, sale of surplus, and one-time miscellaneous revenues. Through February 28, 2023, collections of $2.0 million are higher than collections through the same period last fiscal year of $0.4 million. This increase is primarily attributable to the $1.67 million settlement between the City, the Santa Clara Stadium Authority, and the

8 City of Santa Clara
Financial Status Report as of February 28, 2023

Forty-Niners SC Stadium Company LLC and Forty Niners Stadium Management Company LLC (collectively, the Forty-Niners).

Stadium Operation: As of February 28, 2023, charges for services collected through the Stadium totaled $6.0 million, which is slightly above par for this time of year. This is significantly higher than collections through the same period last year resulting from the reopening of Stadium for events. A budget amendment was included in the January 2023 monthly financial report to increase both the charges for services estimate and appropriations for Stadium as a result of higher expenses related to the additional playoff games held at Levi’s Stadium. This adjustment will be reflected in the March 2023 monthly financial report.

9 City of Santa Clara
Financial Status Report as of February 28, 2023

General Fund Expenditures
As o f February 28, 2023, $ 178.2 million o r 62.8% of the Gener al Fund operating bu dget had been expended. Overall, expendit ures i n the G eneral F und are t racking below budgeted levels through February. Departmental expenditures totaled $159.3 million, or 60.2% of the budget, which is below the par level of 66.7% o f the budget . T his reflects savings from vacant positions as w ell as savings generated from cost-co ntrol measures that were implemented in FY 2019/20 re main in place t o generate expenditure savings. These measures include a hiring freeze and contro ls around overtime, as-needed s taff, mark eting, t ravel, te chnology a nd vehi cle purchases. With th ese m easures, expenditures are expected to end the year below budget.

Adopted Budget
Amended
Budget
Actual Through
02/28/2023
Percentage
Use d
Actual Through
02/28/2022
$
Change From
Prior Year
Percentage
Change

GENERAL GOVERNMENT
Non-Departmental 7,514,334$ 9,513,394$ 3,158,084$ 33.20% 2, 859,889$ 298,194$ 10.43% City Council 861,105 862,396 436,469 50.61% 541,994 (105,525) -19.47% City Clerk 2,076,112 2,093,661 1,438,688 68.72% 889,060 549,628 61.82% City Manager 6,085,321 6,292,428 3,552,663 56.46% 3,272,909 279,754 8.55% City Attorney 3,202,735 3,690,974 2,074,953 56.22% 1,559,818 515,135 33.03% Human Resources 4,508,710 4,828,451 2,398,435 49.67% 2,372,135 26,300 1.11% Finance 19,045,131 20,272,300 11,215,496 55.32% 10,256,485 959,011 9.35% Total General Government 43,293,448 47,553,604 24,274,788 51.05% 21,752,290 2,522,497 11.60% PUBLIC WORKS 24,021,840 25,092,840 14,178,287 56.50% 14,409,715 (231,428) -1.61% COMMUNITY DEVELOPMENT 5,398,007 5,665,420 2,920,551 51.55% 3,033,657 (113,106) -3.73% PARKS AND RECREATION 21,695,302 22,268,115 13,102,102 58.84% 11,854,397 1,247,705 10.53%

PUBLIC SAFETY
Fire 62,298,852 65,944,826 44,495,241 67.47% 29,859,881 14,635,360 49.01% Police 84,615,023 85,779,549 53,416,667 62.27% 35,496,168 17,920,499 50.49% Total Public Safety 146,913,875 151,724,375 97,911,908 64.53% 65,356,049 32,555,859 49.81% LIBRARY 11,889,451 12,277,870 6,866,721 55.93% 5,783,830 1,082,891 18.72% DEPARTMENTAL TOTAL 253,211,923 264,582,224 159,254,357 60.19% 122,189,938 37,064,418 30.33%

OTHER FINANCING USES
Operating Transfer Out - Miscellaneous 38,809 38,809 38,809 100.00% 23,851,216 (23,812,407) -99.84% Operating Transfer Out - Debt Services 1,402,275 1,402,275 1,402,275 100.00% 2,501,439 (1,099,164) -43.94% Operating Transfer Out - Maintenance Dtrct 842,700 842,700 842,700 100.00% 771,349 71,351 9.25% Operating Transfer Out - Cemetery 870,000 870,000 870,000 100.00% 850,000 20,000 2.35% Operating Transfer Out - CIP 8,625,501 8,817,613 8,817,613 100.00% 11,773,925 (2,956,312) -25.11% Operating Transfer Out - Reserves - - - N/A 3,309,009 (3,309,009) -100.00% Total Other Financing Uses 11,779,285 11, 971,397 11,971,397 100.00% 43,056,938 (31,085,541) -72.20% STADIUM OPERATION 7,364,147 7,379,668 7,015,387 95.06% 5,271,118 1,744,269 33.09% TOTAL GENERAL FUND 272,355,355$ 283,933,289$ 178,241,141$ 62.78% 170,517,994$ 7,723,146$ 4.53% Function

CITY OF SANTA CLARA

GENERAL FUND

EXPENDITURES OVERVIEW AND COMPARISON BY FUNCTION
FISCAL YEAR 2022/23 PY EXPENDITURES COMPARISON

10 City of Santa Clara
Financial Status Report as of February 28, 2023

General Fund Expenditures
Below is an explanation of certain budget to actual expenditure variances by department.

Non-Departmental: Includes expenditures that are not attributable to a single department, but a function of the City in general. As of February,, expenditures totaled $3.2 million, or 33.2% of the budget. These expenditures are tracking below budget but are higher than the prior year levels, primarily as a result of higher expenditures in the contractual services as well as salaries and benefits categories. This category includes $1.7 million for the Education Revenue Augmentation Fund Property Tax contingency that was set aside as part of the FY 2021/22 Year-End Budgetary Report due to a legal challenge from the California School Boards regarding the distribution of these funds. Budget actions are recommended to move these funds, along with additional funds from FY 2022/23, to a new Property Tax Excess ERAF Reserve. This category also includes $1.8 million for separation payouts that has not been expended; these funds are transferred to departments as necessary to address these costs.

City Attorney: Through February, actual expenditures totaled approximately $2.1 million, which is below expected levels at 56.2% of the budget. Spending is 33% above the total expenditures through the same time last fiscal year due to higher costs for contractual legal services and salaries and benefits.

City Clerk: Through February, actual expenditures were tracking above budget at $1.4 million or approximately 68.7% of the budget. This reflects a 62% increase in spending compared to prior year spend levels. This is a result of higher salaries and benefits costs in addition to one-time special election costs, and Granicus costs that are paid every other year. Although expenditures are tracking above par, it is still anticipated that the Department will end the year within budget.

City Coun cil: Through February, expenditures were at 50.6% of budget, which is below par. Compared to the same period through last fiscal year, this reflects a spending decrease of approximately 19.5%, which is primarily the result of savings due to vacancies within the department.

City Manager: Expenditures through February totaled $3.6 million, or 56.5% of the budget, which is below par for this time of the year. Expenditures are 8.5% higher compared with the spending level through the same period last fiscal year. This increase reflects higher property management maintenance costs and as-needed spending. This increase is offset by lower spending in contractual services and salaries and benefits.

Community Development Department: This department consists of three divisions: Planning, Building, and Housing and Community Services. The Building division of this department is reflected in the Building Development Services Fund, which falls under the special revenue section of this report.

Through February, General Fund expenditures for the Planning and Housing and Community Services divisions totaled $2.9 million, or 51.6% of budget, which is below the par level of 66.7%. Expenditures were slightly below the spending through the same period last fiscal year due to lower non-personnel expenditures.

11 City of Santa Clara
Financial Status Report as of February 28, 2023

Finance Department: Through February, the Department’s expenditures totaled $11.2 million, or

55.3% of the budget, which is below par. This expenditure level was approximately 9.4% higher than expenditure levels through the same period last year. This is a result of higher expenditures primarily in the salaries and benefits categories.

Fire Department: Through February, expenditures totaled $44.5 million, or 67.5% of the budget, which is at par. These expenditures reflect a 49% increase from expenditures through the same period last fiscal year. This large increase compared to the prior year is a result of the shifting of $11.3 million of Fire’s operating budget to the American Rescue Plan Act (ARPA) Fund last year on a one-time basis.

As the ARPA was one-time funding, this year’s tracking reflects all of the Department’s expenditures.

Spending is higher in the salaries and benefits, as-needed, contractual services, maintenance, and capital outlay categories. Overtime expenditures are tracking above the budget at 106%. While this overtime figure is high, it is important to note that overtime is used to backfill for vacant positions and the vacancy savings offset a portion of the overtime costs. In addition, overtime costs are higher due to mutual aid efforts that will be reimbursed. A budget amendment was included in the January 2023 monthly financial report to recognize and appropriate $0.3 million for Cal OES reimbursements. This adjustment will be reflected in the next month’s report. An additional $0.3 million of Cal OES reimbursements is recommended to be recognized and appropriated in this report.

Library De p artment: Through February, actual expenditures totaled $6.9 million, or 56% of the budget, which is below par, but nearly 18.7% higher than expenditure levels last fiscal year. This is a result of resuming operations which began earlier this calendar year.

Parks and Recreation Department: Through February, actual expenditures totaled approximately $13.1 million, or 58.8% of the budget, which is below par, but above the prior year actuals of $11.8 million. This is due to the department resuming activities that were previously impacted by COVID-19 restrictions.

Police Department: Expenditures through February are tracking below expected levels at $53.4 million, or 62.3% of the budget. This is approximately 50% higher when compared to spending levels through the same period last fiscal year. Similar to the Fire Department, this large increase compared to the prior year is a result of the shifting of $14.9 million of Police’s operating budget to the American Rescue Plan Act Fund last year. As this was one-time funding, this year’s tracking reflects all of the Department’s expenditures.

Stadium Operation: Stadium operating expenditures are incurred first and billed on a reimbursement basis creating a timing difference in revenue recognition. Stadium expenditures totaled approximately $7.0 million through February and are tracking above budgeted levels at 95.1%. This is 33% higher than expenditures through the same period last year, as a direct result of the reopening of the Stadium for events. A budget amendment was included in the January 2023 monthly financial report to increase both the charges for services estimate and appropriations for Stadium as a result of higher expenses related to the additional playoff games held at Levi’s Stadium. This adjustment will be reflected in the March 2023 monthly financial report.

12 City of Santa Clara
Financial Status Report as of February 28, 2023

Special Revenue Funds
The table below is a summary of revenues and expenditures of select Special Revenue Funds as of February 28, 2023. The amended budget reflects carryover encumbrances from fiscal year 2021/22 and budget amendments approved by the City Council through February 2023. Effective July 1, 2021, all Building Division revenues and expenditures are budgeted and accounted for in the Building Development Services Fund, which is included in the table below.

Revenues totaled $21.4 million, or 78.8% of budget, while expenditures totaled $21.9 million, or 62.7% of budget through the end of February. Overall, revenues are tracking above budget due primarily to strong performance in the Building Development Services Fee Fund while expenditures are tracking below par of 66.7%. The expenditures in the City Affordable Housing Fund are tracking over due to a special disbursement loan for the 2302 Calle Del Mundo project. A budget amendment was included in the last monthly financial report to adjust the special disbursements budget to account for this project.

This adjustment will be reflected in the next month’s report.

Actual Actual $
Fund Adopted A m ended Through Percentage Through Change From Percent Description Budget Budget 2/28/2023 received 2/28/2022 Prior Year Change Housing Authority Fund 280,000$ 252,495$ 58,124$ 23.02% 240,167$ (182,043)$ -75.80% City Affordable Housing Fund 682,000 7,162,700 6,262,565 87.43% 2,076,854 4,185,711 201.54% Housing Successor Fund 350,000 1,306,326 482,700 36.95% 511,106 (28,406) -5.56% Housing and Urban Development 1,810,000 3,924,461 655,425 16.70% 1,559,417 (903,992) -57.97% Building Development Services Fee
Fund
14,112,000 14,464,458 13,912,940 96.19% 10,732,472 3,180, 468 29.63% American Rescue Plan Act Fund - - - 0.00% 13,254,067 (13,254,067) -100.00% TOTAL 17,234,000$ 27,110,440$ 21, 371,754$ 78.83% 28,374,083$ (7,002,329)$ -24.68% Actual Actual $
Fund Adopted Amended through Percentage through Change From Percent Description Budget Budget 2/28/2023 use d 2/28/2022 Prior Year Change Housing Authority Fund 380,363$ 559,503$ 134,423$ 24.03% 78,264$ 56,159$ 71.76% City Affordable Housing Fund 1,685,731 5,499,145 6,603,822 120.09% 609,947 5,993,875 982.69% Housing Successor Fund 1,242,599 6,049,148 5,380,413 88.94% 469,055 4,911,358 1047.08% Housing and Urban Development 2,355,815 5,223,984 1,156,305 22.13% 2,287,085 (1,130,780) -49.44% Building Development Services Fee
Fund
13,360,809 17,682,237 8,669,703 49.03% 6,976,549 1,693, 154 24.27% American Rescue Plan Act Fund - - - 0.00% 23,041,601 (23,041,601) -100.00% TOTAL 19,025,317$ 35,014,017$ 21, 944,666$ 62.67% 33,462,501$ (11,517,835)$ -34.42%

PRIOR YEAR EXPENDITURE COMPARISON

CITY OF SANTA CLARA

SPECIAL REVENUE FUNDS

REVENUE AND EXPENDITURE - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2022/23 PRIOR YEAR REVENUE COMPARISON EXPENDITURES - FISCAL YEAR 2022/23

13 City of Santa Clara
Financial Status Report as of February 28, 2023

Governmental Capital Improvement Funds
The table below lists the revenue for selected capital improvement funds. The amended budget reflects current year appropriations, prior year carryover, and budget amendments approved through February 2023. As of February 28, 2023, the capital fund revenue totaled $31.3 million. In the Parks and Recreation Capital Fund, $23.8 million has been collected, which includes $23.2 million in Mitigation Fee Act revenue. This reflects a decrease from last month’s financial report as a transaction was miscategorized and was corrected.

REVENUES - FISCAL YEAR 2022/23
Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 2/28/2023 Use d Parks & Recreation 5,438,500$ 3,301,620$ 8,740,120$ 23,802,759$ 272.34% Streets & Highways 6,634,174 15,921,680 22,555,854 2,919,806 12.94% Storm Drain 1,454,000 - 1,454,000 966,260 66.46% Public Buildings - 100,000 100,000 - 0.00% City Affordable Housing Capital - - - 194,810 NA Related Santa Clara Developer 2,968,317 1,118,024 4,086,341 997,362 24.41% Patrick Henry Drive
Infrastructure Improvement
Fund
69,205 - 69,205 - 0.00% Tasman East Specific
Infrastructure Improvement
Fund
2,413,605 - 2,413,605 2,419,501 100.24% -
TOTAL 18,977,801$ 20,441,324$ 39,419,125$ 31,300,498$ 79.40%

CITY OF SANTA CLARA

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

14 City of Santa Clara
Financial Status Report as of February 28, 2023

The table below lists the total amended budgeted amounts for expenditures in the Capital Improvement Funds. Similar to the revenue table, the amended expenditure budgets consist of current year appropriations, prior year carryover encumbrance balances in Governmental Capital Improvement Funds, and budget amendments approved through February 2023. As of February 28, 2023, capital fund expenditures totaled $24.2 million, or 16% of the amended budget.

As part of the adoption of the FY 2022/23 and FY 2023/24 capital improvement program budget, some capital funds were carried over for projects that were not anticipated to be completed by June 30, 2022.

Necessary additional adjustments to the capital carryover amounts were included as part of the Budgetary Year-End Report for FY 2021/22 approved on December 6, 2022. These adjustments are reflected in the table below.

The carryover of prior year budget amounts is necessary when services or projects are started but not completed at the end of the fiscal year. This is especially true for the Capital Improvement Program (CIP) that typically spans several years. The table below displays the expenditure budget for the General Government capital funds excluding transfers.

EXPENDITURES - FISCAL YEAR 2022/23
Actual
Fu
nd Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 2/28/2023 Use d Parks & Recreation 13,528,319$ 20,913,971$ 34,442,290$ 4,510,278$ 13.10% Streets & Highways 27,334,386 53,175,624 80,510,010 11,131,017 13.83% Storm Drain 5,181,209 2,745,531 7,926,740 2,896,168 36.54% Fire 1,580,091 395,077 1,975,168 213,947 10.83% Library 413,111 35,747 448,858 78,093 17.40% Public Buildings 4,378,736 2,439,492 6,818,228 542,239 7.95% General Gov't - Other 3,687,314 6,158,460 9,845,774 1,319,231 13.40% City Affordable Housing Capital - 1,600,000 1,600,000 - 0.00% Related Santa Clara Developer 3,566,699 - 3,566,699 1,613,458 45.24% Patrick Henry Drive
Infrastructure Improvement
Fund
69,205 - 69, 205 57,459 83.03% Tasman East Specific
Infrastructure Improvement
Fund
3,221,395 - 3, 221,395 1,793,747 55.68% TOTAL 62,960,465$ 87,463,902$ 150,424,367$ 24,155,637$ 16.06%

EXPENDITURE - OVERVIEW AND COMPARISON BY FUND

CITY OF SANTA CLARA

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

15 City of Santa Clara
Financial Status Report as of February 28, 2023

Enterprise Funds
The table below is a summary of revenues and expenses for the Enterprise Operating Funds as of February 28, 2023.

Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 2/28/2023 received 2/28/2022 Prior Year Change Electric Utility Fund 615,818,445$ 629,425,236$ 378,563,754$ 60.14% 335,400,522$ 43,163,232$ 12.87% Water Utility Fund 48,358,520 48,358,520 31,625,634 65.40% 31,856,314 (230,680) -0.72% Sewer Utility Fund 40,459,345 40,459,345 30,566,863 75.55% 35,962,100 (5,395,237) -15.00% Cemetery Fund 600,000 600,000 389,946 64.99% 520,278 (130,332) -25.05% Solid Waste Utility Fund 37,245,092 37,245,092 22,273,279 59.80% 20,859,932 1,413,347 6.78% Water Recycling Fund 5,708,446 5,708,446 4,213,861 73.82% 3,970,451 243,410 6.13% TOTAL REVENUE 748,189,848$ 761,796,639$ 467,633,337$ 61.39% 428,569,597$ 39,063,740$ 9.11% Actual Actual $
Fund Adopted Amended through Percentage through Change From Percent Description Budget Budget 2/28/2023 Use d 2/28/2022 Prior Year Change Electric Utility Fund 603,681,580$ 606,426,798$ 388,156,615$ 64.01% 326,257,657$ 61,898,958$ 18.97% Water Utility Fund 46,797,065 48,768,438 30,100,122 61.72% 26,144,724 3,955,398 15.13% Sewer Utility Fund 30,825,023 33,220,466 22,084,324 66.48% 20,980,858 1,103,466 5.26% Cemetery Fund 1,539,796 1,545,944 953,904 61.70% 929,353 24,551 2.64% Solid Waste Utility Fund 36,626,118 40,169,992 19,894,443 49.53% 19,196,704 697,739 3.63% Water Recycling Fund 5,729,413 5,739,135 5,346,148 93.15% 4,532,007 814,141 17.96% TOTAL - Operating
Appropriations
725,198,995$ 735,870,773$ 466,535,556$ 63.40% 398,041,303$ 68,494,253$ 17.21% PRIOR YEAR EXPENSE COMPARISONEXPENSES - FISCAL YEAR 2022/23

CITY OF SANTA CLARA

ENTERPRISE OPERATING FUNDS

REVENUES AND EXPENSES - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2022/23 PRIOR YEAR REVENUE COMPARISON

Revenues in the electric (which also includes the Electric Debt Service Fund), water, and sewer utility (which also includes the Sewer Debt Service Fund) and water recycling funds are primarily from customer service charges. The activity levels for these customer service charges also impact the resource and production costs on the expenditure side for these funds.

Expenditures in the Electric Utility Fund are tracking to end the year above the budget due to higher power purchase and production costs which are driven by the extreme spikes in natural gas prices. It is anticipated that higher revenues will partially offset these higher costs with the remainder addressed with the use of fund balance. SVP will continue to closely monitor the power purchase and production costs and will bring forward appropriate budget balancing actions in FY 2022/23 to address budget needs.

16 City of Santa Clara
Financial Status Report as of February 28, 2023

In the Cemetery Fund, revenue is tracking lower due to lower sales, while the decrease in Sewer revenue reflects the amount of reimbursements received from the City of San Jose related to the co- owned Regional Wastewater Facility. Expenditures are tracking higher in the Water Recycling Fund and Water Utility Fund as a result of higher spending in the resources category. A budget adjustment is recommended in this report in the Water Recycling Fund to account for the significantly higher spend in the resource category.

17 City of Santa Clara
Financial Status Report as of February 28, 2023

A summary of revenue and expenses in the Enterprise Capital Improvement Funds are detailed in the tables below. Actual revenue through February 28, 2023 totaled $23.7 million, consisting primarily of developer contributions in the Electric Utility Fund and transfers from operating in the Sewer Utility Fund. Enterprise capital fund expenses totaled $39.1 million, or 13.8% of the amended budget. Similar to the general government capital funds, capital funds were carried over into next fiscal year as part of the FY 2022/23 and FY 2023/24 budget adoption process for those projects that have not yet been completed. Adjustments to the capital carryover amounts based on actual year-end expenditures were approved as part of the Budgetary Year-End Report for FY 2021/22 on December 6, 2022 and are reflected below.

Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 2/28/2023 Use d Electric Utility Fund 37,850,877$ 14,554,461$ 52,405,338$ 13,019,239$ 24.84% Street Lighting (1) - - - 41,442 N/A Sewer Utility Fund - - - 10,595,376 N/A Solid Waste Utility Fund 250,000 65,000 315,000 8,164 2.59%

TOTAL - CIP
Appropriations
38,100,877$ 14,619,461$ 52,720,338$ 23,664,221$ 44.89% Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 2/28/2023 Use d Electric Utility Fund 139,091,189$ 80,191,903$ 219,283,092$ 30,454,128$ 13.89% Street Lighting (1) 239,338 5,637,312 5,876,650 86,000 1.46% Water Utility Fund 8,012,986 - 8,012,986 2,240,265 27.96% Sewer Utility Fund 22,399,877 23,316,657 45,716,534 5,448,473 11.92% Cemetery Fund 53,642 233,980 287,622 18,630 6.48% Solid Waste Utility Fund 891,521 4,488 896,009 387,189 43.21% Water Recycling Fund 29,774 - 29,774 209 0 Convention Center
Capital Fund
- 2,691,883 2,691,883 455,401 0

TOTAL - CIP
Appropriations
170,718,327$ 112,076,223$ 282,794,550$ 39,090,295$ 13.82% EXPENSES - FISCAL YEAR 2022/23
REVENUES - FISCAL YEAR 2022/23

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

CITY OF SANTA CLARA

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

EXPENDITURE - OVERVIEW AND COMPARISON BY FUND

(1) Street Lighting fund is part of Electric Capital Improvement Funds

18 City of Santa Clara
Financial Status Report as of February 28, 2023

Fund Reserves
By policy, City Council established the City’s General Contingency Reserve, under which reserves for Budget Stabilization and Capital Projects were established. • Bud get Stabilization Reserve is set aside for weathering economic downturns, emergency financial crisis, or disaster situations. The reserve target is equal to the expenditures of the City’s General Fund operations for three months (90-day or 25% General Fund Adopted Operating Budget). In FY 2022/23, the City Council approved an exception to the policy to allow the Reserve to drop below the 25% level.
• Capital Projects Reserve earmarks funds for the Capital Improvement Program.

Other Gener
al Reserves and Enterprise Fund Reserves included in this report are highlighted as follows:
• Technology Fee Reserve is set aside to update and/or replace the City’s aging technology and to ensure internal controls are in compliance with current business standard and legal requirements.
• L and Sale Reserve is net proceeds from the sale of City-owned land, with interest earned on these funds available to be appropriated for General Fund operating expenditures. This reserve is available for appropriation by City Council action.
• The Electric Utility Rate Stabilization Reserve and Operations and Maintenance Reserve ensure sufficient operating cash is available to cover day-to-day expenses, address unforeseen cost increases or revenue shortfalls, and ensure debt service coverage. • The Replaceme nt and Improvement Reserve in the Water and Sewer Utility Funds is for future capital improvement.

The table below summarizes select reserve balances.

19 City of Santa Clara
Financial Status Report as of February 28, 2023

DETAIL OF SELECTED FUND RESERVE BALANCES:

GENERAL

FUND ELECTRIC WATER
Budget
Stabilization Reserve 40,843,152$
Capital Projects Reserve 11,879,656
Land Sale Reserve 12,882,822
Technology Fee Reserve 1,925,791
Electric Rate Stabilization Fund Reserve 48,776,613$
Electric Operations and Maintenance Reserve 118,765,556 Replacement & Improvement 303,090$
TOTALS 67,531,421$ 167,542,169$ 303,090$

CITY OF SANTA CLARA

RESERVE BALANCES
February 28, 2023

20 City of Santa Clara
Financial Status Report as of February 28, 2023

Long-Term Interfund Advances
The funds below have made advances/loans which are not expected to be repaid within the next year.

The balances reflected in the table are through February 2023. The loan from the General Fund to Parks and Recreation Facilities reflects proceeds from the Land Sale Reserve for the purchase of property at the Reed and Grant Sports Park. This loan is anticipated to be repaid by 25% of future Mitigation Fee Act revenue until the loan is paid in full.

DETAIL OF LONG TERM INTERFUND ADVANCE BALANCES:

Fund Receiving Advance/Loan
Fund Making
Advance/Loan Type
Amount of
Advance/
Commitment
Parks and Recreation Facilities General Fund Loan 5,539,540 TO
TALS 5,539,540$
Note: The full loan repayment from Mitigation Fee Act revenue was approved by City Council on March 21, 2023 (RTC 23-316).

Donations to the City of Santa Clara
Donations received by department during the month of February 2023 and for fiscal year 2022/23 are shown in the table below.

Department Feb-23
Fis cal Year
2022/23
Year To Date Designated Use
City Manager's Office 25$ 75$ Help Your Neighbor Parks & Recreation 1,010 2,771 Case Management Parks & Recreation - 1,748 Roberta Jones Jr. Theatre Parks & Recreation - 30,600 Wade Brummal TOTALS 1,035$ 35,194$

_____________________________________________________________________

MONTHLY INVESTMENT REPORT

February 2023

City of
Santa Clara
The Center of What 's Possible
City of Santa Clara
Monthly Investment Report

TABLE OF CONTENTS
Page #
1 Summary of Investment Portfolio 1
2 Summary of Investments 5
3 Investment Maturity Distribution Schedule 6
4 Attachment A: Investment Inventory With Market Value 7 1 CITY OF SANTA CLARA

SUMMARY OF INVESTMENT PORTFOLIO

All securities held by the City of Santa Clara as of February 28, 2023 were in compliance with the City's Investment Policy Statement regarding current market strategy and long-term goals and objectives. All securities held are rated A or higher by two nationally recognized rating agencies. There is adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The following table provides the breakdown of the total portfolio among the City, the Sports and Open Space Authority (SOSA), and the Housing Authority (HA) as of February 28, 2023.

On February 28, 2023 the cost value and market value of the City's unrestricted pooled investment portfolio were $823,741,834 and $780,868,292 respectively.

Investment St rategy and Market Update
Year-over-year inflation (CPI) eased for the eighth month straight in February to 6.0%, compared to 6.4% in January. For the month, the price index for shelter was the largest contributor, accounting for over 70% of the overall increase, with the indices for food, recreation and transportation also contributing.

Employers added 311,000 jobs in February, above expectations. The labor market remains strong, with continued wage gains and large numbers of job openings. After a strong 3.2% jump in January, retail sales fell -0.4% in February due to declines in spending on autos, gasoline and appliances. Economic activity in the manufacturing sector remained in contraction territory, while service sector activity continued to show moderate expansion.

The Fed raised rates by 25 basis points (bps) on February 1. Then, they raised rates another 25 bps on March 22, despite the market uncertainty. The short-term fed funds rate is now at a new target range of 4.75% to 5.00%. The Fed’s March updated Summary of Economic Projections were little changed from December. The fed funds rate is expected to end the year around 5.1%, while the projections for gross domestic product (GDP) and the unemployment rate were lowered 0.1% each to 0.4% and 4.5%, respectively.

The benchmark 3-month, 2-year, and 10-year U.S. Treasury yields ended February at 4.77%, 4.82%, and 3.92%, respectively, but as of March 23 stood at 4.60%, 3.85%, and 3.42%. As shorter rates peaked, the 2- and 10-year spread reached -108 bps – the largest inversion in over 40 years.

COST VALUE PERCENTAGE
City $819,566,871 99.49%
SOSA 4,175 0.00%
HA 4,170,788 0.51% Unrestricted $823,741,834 100.00%
Restricted Bond Proceeds 2,194,974

Total Investments $825,936,808
2 The City's investment strategy for February 2022 was to invest funds not required to meet current obligations, in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years from date of purchase. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and earns a reasonable portfolio return. PFM Asset Management LLC began actively managing the City’s securities portfolio on September 1, 2020.

As of February 28, 2023, 46.66% of the City’s portfolio consists of U.S. Treasury Notes, 23.39% consists of investment grade Corporate Notes, 19.83% consists of Federal Agencies, 4.94% consists of California Asset Management Program (CAMP), 1.34% consists of investment grade Supranational Obligations, 1.32% consists of investment grade Asset-Back Securities, 0.88% consists of Negotiable Certificates of Deposit, 0.68% consists of Local Agency Investment Fund (LAIF), and 0.50% consists of investment grade Municipal Bonds. In addition, City bond proceeds are invested in separate funds and are not included in the calculation of the City’s portfolio yield.

U.S. Treasury Notes

46.66%
Federal Agency Notes

19.83%
Corporate Notes

23.39%
Municipal Bonds

0.50%
Supranational Obligations

1.34%
A sset-Backed Securi ti es

1.32%
Negoti abl e Certi fi cates of Deposi t

0.88% Money Market Fund

0.20%
Local Agency Investment
Fund (LAIF)

0.68%
California Asset Management
Program (CAMP)

4.94%
Mutual Fund - Traffic
Mitigation Bond Proceeds

0.26%
3 The City’s securities portfolio is benchmarked against the ICE BAML 1-5 US Treasury Index.

1.93%

2.11%

2.23%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%
Oct-20 F eb -2 1 Jun-21 Oct-21 F eb -2 2 Jun-22 Oct-22 F eb -2 3 Securities Portfolio Yield at Cost vs Index 24-Month Average of Yield at Market Securities Portfolio (yield at cost)
City's Benchmark Index (24-month rolling average market yield) BofA 1-5 AAA-A Corp & Gov't Index (24-month rolling average market yield) r r r
4 The following table summarizes the investment yields other information of the City’s investment portfolio components, along with comparable-maturity market indices. Also shown are the monthly interest income and aggregate year-to-date income.

Current Month
2/28/2023
Investment Yield
Liquidity Portfolio1 4.41%
LAIF average monthly yield 2.62%

Securities Portfolio2 1.93%
ICE BAML 1-5 US Treasury Index (24-month rolling average market yield) 2.11% ICE BAML 1-5 AAA-A US Corporate & Government Index (24-month rolling average market yield)

2.23%

City Portfolio (Liquidity + Securities) 2.08%

Investment Total Return*
Securities Portfolio -0.97%
ICE BAML 1-5 US Treasury Index -1.20%
ICE BAML 1-5 AAA-A US Corporate & Government Index -1.18%

Average Maturity of Investments (in years)
Liquidity Portfolio1 0.08
Securities Portfolio2 2.45
City Portfolio (Liquidity + Securities) 2.30
ICE BAML 1-5 US Treasury Index 2.60
ICE BAML 1-5 AAA-A US Corporate & Government Index 2.62

Interest Income Current Month3 $1,669,017
Interest Income Fiscal Year To Date3 $9,595,518

1. Consists of CAMP, LAIF, Dreyfus Traffic Mitigation Fund, & Principal Sweep Account

2. Core long term portfolio managed by PFM Asset Management

3. Cash basis
* Total rate of return including earnings, distributions, and capital appreciation/depreciation of all portfolio assets

5 CITY OF SANTA CLARA
SUMMARY OF INVESTMENTS FEBRUARY 28, 2023

PER
COST % OF INVESTMENT

INVESTMENT TYPE VALUE PORTFOLIO POLICY

U.S. Treasury Notes 385,397,471 46.66% No Limit Federal Agency Notes 163,784,290 19.83% 80% Corporate Notes 193,149,674 23.39% 25%
Municipal Bonds 4,145,000 0.50% 20%
Supranational Obligations 11,056,812 1.34% 20% Asset-Backed Securities 10,930,230 1.32% 10% Negotiable Certificates of Deposit 7,270,000 0.88% 30% Money Market Fund 1,620,975 0.20% 10% Per Fund Local Agency Investment Fund (LAIF) 5,625,413 0.68% $75 M California Asset Management Program (CAMP) 40,761,969 4.94% No Limit Mutual Fund - Traffic Mitigation Bond Proceeds 2,194,974 0.26% 10% Per Fund TOTAL INVESTMENTS $ 825,936,808 100.00%

6 MATURITY

INVESTMENT MATURITY DISTRIBUTION
AS OF FE.BRUARY 28, 2023

UNRESTRICTED POOLED PORTFOLIO

NUMBER OF

IIN MONTHS) COST VALUE INVESTMENTS DISTRIBUTION
DEMAND $ 48,008,356 (a) 3 5.83%
0 TO 6 1,430,000 1 0.17%
7 TO 12 138,758,806 27 16.84%
13 TO 18 80,805,836 15 9.81%
19 TO 24 115,109,698 20 13.97%
25 TO 30 97,393,795 17 11.82%
31 TO 36 103,629,735 21 12.58%
37 TO 42 55,161,706 12 6.70%
43 TO 48 49 ,180,241 10 5.97%
49 TO 54 58,195,700 11 7.06%
55 TO 60 76,067,961 10 9.25%
TOTAL $823 ,741,834 147 100.00%
l\verage Maturity of Unrestricted Pool: 2.30 Years
(a) $20 million is earmarked for the City's Electric Utility power-trading. 24%
22%
20%
18%
16%
Q)
"' ~
Q)
14%
~
Q)
Cl. 12% C
0 ~
.0
E .!<?
0 10%
8%
6%
4%
2%

INVESTMENT MATURITY DISTRIBUTION

UNRESTRICTED POOLED PORTFOLIO
AS OF FEBRUARY 28, 2023
Maturity (Months)
City of Santa Clara Monthly Report
2/28/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 10/15/2020 0.125% 10/15/2023 91282CAP6 5,260, 000.00 AA+ 3/26/2021 5,248,288.28 0.21% 5,101,779.20 -146,509.08 UNITED STATES TREASURY 10/31/2016 1.625% 10/31/2023 912828T91 5, 000,000.00 AA+ 1/25/2019 4,787,695.31 2.58% 4,885,950.00 98,254.69 UNITED STATES TREASURY 11/30/2018 2.875% 11/30/2023 9128285P1 9,745, 000.00 AA+ 6/23/2021 10,349,875.20 0.32% 9,585,084.55 -764,790.65 UNITED STATES TREASURY 11/30/2016 2.125% 11/30/2023 912828U57 10,000, 000.00 AA+ 2/28/2019 10,251,562.50 1.57% 9,782,400.00 -469,162.50 UNITED STATES TREASURY 1/3/2017 2.250% 12/31/2023 912828V23 5,000, 000.00 AA+ 3/13/2019 4,957,812.50 2.44% 4,882,400.00 -75,412.50 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 5,000, 000.00 AA+ 3/26/2021 4,981,445.31 0.26% 4,787,700.00 -193,745.31 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 2,510, 000.00 AA+ 3/31/2021 2,497,744.14 0.30% 2,403,425.40 -94,318.74 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 11,000, 000.00 AA+ 6/11/2021 10,972,500.00 0.22% 10,532,940.00 -439,560.00 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 5,525, 000.00 AA+ 7/14/2021 5,497,375.00 0.33% 5,290,408.50 -206,966.50 UNITED STATES TREASURY 1/31/2019 2.500% 1/31/2024 9128285Z9 5,000, 000.00 AA+ 4/14/2020 5,407,421.88 0.34% 4,882,800.00 -524,621.88 UNITED STATES TREASURY 2/28/2017 2.125% 2/29/2024 912828W48 1,625, 000.00 AA+ 4/15/2021 1,637,941.42 0.31% 1,577,582.50 -60,358.92 UNITED STATES TREASURY 4/15/2021 0.375% 4/15/2024 91282CBV2 5,415, 000.00 AA+ 10/15/2021 5,397,443.55 0.51% 5,135,586.00 -261,857.55 UNITED STATES TREASURY 4/30/2019 2.250% 4/30/2024 9128286R6 3,825, 000.00 AA+ 3/25/2022 3,827,838.87 2.21% 3,700,840.50 -126,998.37 UNITED STATES TREASURY 5/1/2017 2.000% 4/30/2024 912828X70 5,000, 000.00 AA+ 5/16/2019 4,952,734.38 2.20% 4,823,050.00 -129,684.38 UNITED STATES TREASURY 5/15/2014 2.500% 5/15/2024 912828WJ5 6,050, 000.00 AA+ 8/16/2019 6,332,174.65 1.48% 5,864,023.00 -468,151.65 UNITED STATES TREASURY 6/30/2019 1.750% 6/30/2024 9128286Z8 7,250, 000.00 AA+ 12/12/2019 7,253,398.44 1.74% 6,940,497.50 -312,900.94 UNITED STATES TREASURY 6/30/2017 2.000% 6/30/2024 912828XX3 5,000, 000.00 AA+ 8/29/2019 5,136,328.13 1.41% 4,799,400.00 -336,928.13 UNITED STATES TREASURY 7/15/2021 0.375% 7/15/2024 91282CCL3 5, 250,000.00 AA+ 9/10/2021 5,246,718.75 0.40% 4,924,132.50 -322,586.25 UNITED STATES TREASURY 7/31/2017 2.125% 7/31/2024 9128282N9 5,000, 000.00 AA+ 9/10/2019 5,133,315.75 1.56% 4,799,200.00 -334,115.75 UNITED STATES TREASURY 8/31/2017 1.875% 8/31/2024 9128282U3 2,985, 000.00 AA+ 3/10/2020 3,149,640.66 0.62% 2,848,227.30 -301,413.36 UNITED STATES TREASURY 8/31/2019 1.250% 8/31/2024 912828YE4 4,750, 000.00 AA+ 1/5/2021 4,928,867.19 0.21% 4,490,032.50 -438,834.69 UNITED STATES TREASURY 10/31/2017 2.250% 10/31/2024 9128283D0 10,000, 000.00 AA+ 11/18/2019 10,290,625.00 1.64% 9,566,800.00 -723,825.00 UNITED STATES TREASURY 11/30/2017 2.125% 11/30/2024 9128283J7 5,000, 000.00 AA+ 1/6/2020 5,118,945.31 1.62% 4,767,600.00 -351,345.31 UNITED STATES TREASURY 1/2/2018 2.250% 12/31/2024 9128283P3 10,000, 000.00 AA+ 1/7/2020 10,300,781.25 1.62% 9,541,400.00 -759,381.25 UNITED STATES TREASURY 1/15/2022 1.125% 1/15/2025 91282CDS7 2, 095,000.00 AA+ 4/12/2022 2,007,026.37 2.71% 1,956,122.45 -50,903.92 UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 5,000, 000.00 AA+ 4/22/2020 5,238,671.88 0.37% 4,686,900.00 -551,771.88 UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 1,950, 000.00 AA+ 5/7/2021 2,013,146.48 0.50% 1,827,891.00 -185,255.48 UNITED STATES TREASURY 2/28/2018 2.750% 2/28/2025 9128283Z1 6,200, 000.00 AA+ 3/6/2020 6,850,757.82 0.61% 5,960,494.00 -890,263.82 UNITED STATES TREASURY 8/31/2020 0.250% 8/31/2025 91282CAJ0 4, 120,000.00 AA+ 8/2/2021 4,075,581.25 0.52% 3,700,295.60 -375,285.65 UNITED STATES TREASURY 10/31/2020 0.250% 10/31/2025 91282CAT8 5, 400,000.00 AA+ 10/7/2021 5,285,882.83 0.78% 4,822,470.00 -463,412.83 UNITED STATES TREASURY 10/31/2020 0.250% 10/31/2025 91282CAT8 5, 510,000.00 AA+ 6/7/2022 5,024,216.02 3.00% 4,920,705.50 -103,510.52 UNITED STATES TREASURY 11/30/2020 0.375% 11/30/2025 91282CAZ4 4, 450,000.00 AA+ 11/4/2021 4,327,625.00 1.07% 3,975,096.00 -352,529.00 UNITED STATES TREASURY 12/31/2020 0.375% 12/31/2025 91282CBC4 3, 820,000.00 AA+ 5/3/2021 3,751,956.25 0.76% 3,408,013.00 -343,943.25 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 8, 025,000.00 AA+ 11/30/2021 7,817,478.52 1.01% 7,128,768.00 -688,710.52 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 4, 050,000.00 AA+ 1/6/2022 3,906,351.56 1.27% 3,597,696.00 -308,655.56 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 7, 735,000.00 AA+ 2/25/2022 7,305,949.22 1.84% 6,871,155.20 -434,794.02 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 8, 710,000.00 AA+ 5/3/2022 7,905,345.70 3.00% 7,737,267.20 -168,078.50 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 3, 575,000.00 AA+ 8/31/2021 3,574,577.43 0.70% 3,178,246.51 -396,330.92 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 5, 175,000.00 AA+ 12/7/2021 5,035,517.58 1.15% 4,600,678.49 -434,839.09 UNITED STATES TREASURY 5/31/2021 0.750% 5/31/2026 91282CCF6 5, 860,000.00 AA+ 3/21/2022 5,520,989.84 2.20% 5,210,126.00 -310,863.84 UNITED STATES TREASURY 5/31/2021 0.750% 5/31/2026 91282CCF6 9, 250,000.00 AA+ 6/8/2022 8,477,480.47 2.99% 8,224,175.00 -253,305.47 UNITED STATES TREASURY 8/15/2016 1.500% 8/15/2026 9128282A7 5,350, 000.00 AA+ 8/15/2022 5,033,388.67 3.08% 4,855,553.00 -177,835.67 UNITED STATES TREASURY 9/30/2021 0.875% 9/30/2026 91282CCZ2 8, 500,000.00 AA+ 4/5/2022 7,878,769.53 2.61% 7,519,185.00 -359,584.53 UNITED STATES TREASURY 10/31/2021 1.125% 10/31/2026 91282CDG3 5, 700,000.00 AA+ 8/8/2022 5,267,601.56 3.05% 5,077,446.00 -190,155.56 UNITED STATES TREASURY 11/15/2016 2.000% 11/15/2026 912828U24 8,840, 000.00 AA+ 6/8/2022 8,472,242.19 3.01% 8,130,766.80 -341,475.39 UNITED STATES TREASURY 12/31/2021 1.250% 12/31/2026 91282CDQ1 5, 340,000.00 AA+ 4/14/2022 5,000,617.97 2.69% 4,761,571.20 -239,046.77 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 2,100, 000.00 AA+ 4/20/2022 2,040,691.41 2.88% 1,943,403.00 -97,288.41 3/13/2023 3:20 PM 1 of 4
Attachment A
City of Santa Clara Monthly Report
2/28/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 5,400, 000.00 AA+ 6/13/2022 5,159,109.38 3.29% 4,997,322.00 -161,787.38 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 7,910, 000.00 AA+ 7/7/2022 7,705,452.34 2.85% 7,320,151.30 -385,301.04 UNITED STATES TREASURY 3/31/2022 2.500% 3/31/2027 91282CEF4 940,000.00 AA+ 11/30/2022 883,159.38 4.03% 876,700.40 -6,458.98 UNITED STATES TREASURY 4/30/2020 0.500% 4/30/2027 912828ZN3 7,000, 000.00 AA+ 8/3/2022 6,262,812.50 2.89% 6,001,660.00 -261,152.50 UNITED STATES TREASURY 5/15/2017 2.375% 5/15/2027 912828X88 5,400, 000.00 AA+ 8/8/2022 5,248,546.88 3.01% 5,003,856.00 -244,690.88 UNITED STATES TREASURY 6/30/2020 0.500% 6/30/2027 912828ZV5 5,675, 000.00 AA+ 8/15/2022 5,034,789.06 3.00% 4,837,710.50 -197,078.56 UNITED STATES TREASURY 7/31/2022 2.750% 7/31/2027 91282CFB2 10, 800,000.00 AA+ 9/14/2022 10,392,046.88 3.60% 10,146,060.00 -245,986.88 UNITED STATES TREASURY 8/15/2017 2.250% 8/15/2027 9128282R0 11,115, 000.00 AA+ 9/6/2022 10,537,975.20 3.40% 10,218,019.50 -319,955.70 UNITED STATES TREASURY 9/30/2022 4.125% 9/30/2027 91282CFM8 3, 785,000.00 AA+ 11/3/2022 3,760,308.79 4.27% 3,765,204.45 4,895.66 UNITED STATES TREASURY 10/31/2020 0.500% 10/31/2027 91282CAU5 21, 480,000.00 AA+ 1/6/2023 18,292,401.56 3.91% 18,125,468.40 -166,933.16 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 10, 930,000.00 AA+ 12/8/2022 11,081,995.31 3.81% 10,875,350.00 -206,645.31 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 5, 100,000.00 AA+ 12/13/2022 5,165,343.75 3.83% 5,074,500.00 -90,843.75 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 4, 750,000.00 AA+ 1/31/2023 4,833,310.55 3.72% 4,726,250.00 -107,060.55 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 8, 255,000.00 AA+ 1/31/2023 8,320,459.57 3.70% 8,134,394.45 -186,065.12 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 4, 850,000.00 AA+ 2/2/2023 4,906,078.13 3.62% 4,779,141.50 -126,936.63 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 7, 325,000.00 AA+ 2/8/2023 7,333,583.98 3.85% 7,217,981.75 -115,602.23 UNITED STATES TREASURY 1/31/2021 0.750% 1/31/2028 91282CBJ9 5, 815,000.00 AA+ 2/7/2023 5,009,758.79 3.83% 4,934,550.85 -75,207.94 U.S. Treasury Bond / Note Subtotal 394,475,000.00 385,397,471.07 367,041,605.50 -18,355,865.57 FANNIE MAE 11/25/2020 0.250% 11/27/2023 3135G06H1 4,950,000. 00 AA+ 11/25/2020 4,944,357.00 0.29% 4,772,443.50 -171,913.50 FANNIE MAE 11/25/2020 0.250% 11/27/2023 3135G06H1 5,225,000. 00 AA+ 1/22/2021 5,230,799.75 0.21% 5,037,579.25 -193,220.50 FANNIE MAE 7/8/2019 1.750% 7/2/2024 3135G0V75 15,000,000.00 AA+ 12/18/2019 15,566,089.75 0.90% 14,348,550.00 -1,217,539.75 FANNIE MAE 1/10/2020 1.625% 1/7/2025 3135G0X24 7,500,000. 00 AA+ 1/22/2020 7,499,025.00 1.63% 7,072,350.00 -426,675.00 FANNIE MAE 4/24/2020 0.625% 4/22/2025 3135G03U5 10,000,000. 00 AA+ 5/7/2020 10,050,600.00 0.52% 9,157,200.00 -893,400.00 FANNIE MAE 11/12/2020 0.500% 11/7/2025 3135G06G3 1,860,000. 00 AA+ 12/29/2020 1,864,929.00 0.44% 1,667,564.40 -197,364.60 FNMA Medium Term Note Subtotal 44,535,000.00 45,155,800.50 42,055,687.15 -3,100,113.35 FEDERAL FARM CREDIT BANKS 10/2/2018 3.050% 10/2/2023 3133EJD48 7,575,000.00 AA+ 11/27/2018 7,583,620.35 3.02% 7,479,327.75 -104,292.60 FEDERAL FARM CREDIT BANKS 11/1/2017 2.200% 11/1/2023 3133EHN25 2 ,965,000.00 AA+ 6/26/2019 3,006,094.90 1.87% 2,906,856.35 -99,238.55 FEDERAL FARM CREDIT BANKS 2/27/2019 2.610% 2/27/2024 3133EKBW5 5,000,000.00 AA+ 3/20/2019 5,033,150.00 2.47% 4,870,850.00 -162,300.00 FEDERAL FARM CREDIT BANKS 4/22/2019 2.450% 7/22/2024 3133EKHV1 5,000,000.00 AA+ 9/4/2019 5,250,650.00 1.38% 4,829,800.00 -420,850.00 FEDERAL FARM CREDIT BANKS 11/1/2019 1.650% 11/1/2024 3133EK4Y9 5,000,000.00 AA+ 11/8/2019 4,962,850.00 1.81% 4,739,050.00 -223,800.00 FEDERAL FARM CREDIT BANKS 1/23/2020 1.650% 1/23/2025 3133ELJM7 7,320,000.00 AA+ 5/18/2020 7,689,367.20 0.56% 6,882,630.00 -806,737.20 FEDERAL FARM CREDIT BANKS 5/14/2020 0.500% 5/14/2025 3133ELZM9 10,000,000.00 AA+ 5/15/2020 9,982,800.00 0.53% 9,113,700.00 -869,100.00 FEDERAL FARM CREDIT BANKS 6/9/2020 0.500% 6/9/2025 3133ELH23 10,000,000.00 AA+ 6/12/2020 9,997,540.00 0.50% 9,096,500.00 -901,040.00 FFCB Medium Term Note Subtotal 52,860,000.00 53,506,072.45 49,918,714.10 -3,587,358.35 FEDERAL FARM CREDIT BANKS 7/2/2020 0.500% 7/2/2025 3133ELR71 10,000,000.00 AA+ 7/14/2020 10,017,640.00 0.46% 9,065,400.00 -952,240.00 FFCB Coupon Note Subtotal 10,000,000.00 10,017,640.00 9,065,400.00 -952,240.00 FEDERAL HOME LOAN BANKS 10/17/2014 2.375% 9/8/2023 3130A3DL5 5,000,000.00 AA+ 9/5/2019 5,164,135.00 1.53% 4,924,950.00 -239,185.00 FEDERAL HOME LOAN BANKS 12/9/2013 3.375% 12/8/2023 3130A0F70 5,000,000.00 AA+ 1/8/2019 5,147,870.00 2.73% 4,929,400.00 -218,470.00 FEDERAL HOME LOAN BANKS 1/16/2015 2.250% 12/8/2023 3130A3VC5 5,000,000.00 AA+ 3/12/2020 5,282,425.00 0.72% 4,885,350.00 -397,075.00 FEDERAL HOME LOAN BANKS 5/8/2014 2.875% 6/14/2024 3130A1XJ2 5,000,000.00 AA+ 11/20/2019 5,270,205.00 1.64% 4,851,000.00 -419,205.00 FEDERAL HOME LOAN BANKS 11/6/2014 2.750% 12/13/2024 3130A3GE8 5,000,000.00 AA+ 3/12/2020 5,461,300.00 0.77% 4,810,300.00 -651,000.00 FHLB Medium Term Note Subtotal 25,000,000.00 26,325,935.00 24,401,000.00 -1,924,935.00 3/13/2023 3:20 PM 2 of 4
Attachment A
City of Santa Clara Monthly Report
2/28/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L FREDDIE MAC 9/4/2020 0.250% 9/8/2023 3137EAEW5 1,640,000. 00 AA+ 9/4/2020 1,640,761.21 0.24% 1,598,016.00 -42,745.21 FREDDIE MAC 9/4/2020 0.250% 9/8/2023 3137EAEW5 4,295,000. 00 AA+ 9/4/2020 4,293,582.65 0.26% 4,185,048.00 -108,534.65 FREDDIE MAC 10/16/2020 0.125% 10/16/2023 3137EAEY1 3,270,000. 00 AA+ 10/16/2020 3,257,802.90 0.25% 3,168,924.30 -88,878.60 FREDDIE MAC 2/14/2020 1.500% 2/12/2025 3137EAEP0 5,000,000.00 AA+ 5/20/2020 5,226,960.00 0.53% 4,693,650.00 -533,310.00 FREDDIE MAC 8/30/2022 4.050% 8/28/2025 3134GXS54 5,000,000. 00 AA+ 8/30/2022 4,998,000.00 4.06% 4,866,850.00 -131,150.00 FREDDIE MAC 9/25/2020 0.375% 9/23/2025 3137EAEX3 9,390,000.00 AA+ 9/25/2020 9,361,736.10 0.44% 8,438,886.90 -922,849.20 FHLMC Medium Term Note Subtotal 28,595,000.00 28,778,842.86 26,951,375.20 -1,827,467.66

INTER-AMERICAN
DEVELOPMENT BANK 9/23/2021 0.500% 9/23/2024 4581X0DZ8 11,065,000.00 AAA 9/23/2021 11,056,811.90 0.52% 10,306,604.90 -750,207.00 Supranational Subtotal 11,065,000.00 11,056,811.90 10,306,604.90 -750,207.00

CALIFORNIA EARTHQUAKE
AUTHORITY 11/24/2020 1.477% 7/1/2023 13017HAK2 1,430,000.00 NR 11/ 24/2020 1,430,000.00 1.48% 1,412,153.60 -17,846.40

LOS ANGELES COMMUNITY
COLLEGE DISTRICT C 11/10/2020 0.773% 8/1/2025 54438CYK2 2,715,000.00 AA+ 11/10/2020 2,715,000.00 0.77% 2,466,468.90 -248,531.10 Municipals Subtotal 4,145,000.00 4,145,000.00 3,878,622.50 -266,377.50 3M COMPANY 9/14/2018 3.250% 2/14/2024 88579YBB6 5,000,000. 00 A 11/29/2021 5,241,250.00 1.03% 4,894,750.00 -346,500.00 3M COMPANY 3/27/2020 2.650% 4/15/2025 88579YBM2 2,560,000. 00 A 4/25/2022 2,511,616.00 3.32% 2,425,062.40 -86,553.60 ADOBE INC 1/26/2015 3.250% 2/1/2025 00724FAC5 4,000,000.00 A+ 1/26/2022 4,183, 680.00 1.68% 3,870,720.00 -312,960.00 ALPHABET INC 4/27/2016 3.375% 2/25/2024 02079KAB3 5,330,000. 00 AA+ 11/23/2021 5,642,444.60 0.75% 5,236,405.20 -406,039.40 ALPHABET INC 8/9/2016 1.998% 8/15/2026 02079KAC1 5,740,000. 00 AA+ 1/30/2023 5,354,386.80 4.05% 5,252,559.20 -101,827.60 AMAZON.COM INC 5/12/2021 0.450% 5/12/2024 023135BW5 245, 000.00 AA 5/12/2021 302,801.19 0.50% 231,784.70 -71,016.49 AMAZON.COM INC 5/12/2021 0.450% 5/12/2024 023135BW5 4,000,000.00 AA 3/14/2022 3,874,280.00 1.94% 3,784,240.00 -90,040.00 AMAZON.COM INC 4/13/2022 3.300% 4/ 13/2027 023135CF1 6,715,000.00 AA 4/25/2022 6, 672,964.10 3.44% 6,343,593.35 -329,370.75 APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/9/2021 5,340,100.00 0.94% 4,803,900.00 -536,200.00 APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/29/2021 5,355,200.00 0.84% 4,803,900.00 -551,300.00 BANK OF AMERICA 4/19/2016 3.500% 4/ 19/2026 06051GFX2 4,140,000.00 A- 1/25/2023 4,019,070.60 4.48% 3,944,964.60 -74,106.00 BANK OF AMERICA CORP 3/22/2022 3.384% 4/2/2026 06051GKM0 5,000,000.00 A- 3/22/2022 5,005,100.00 3.36% 4,782,250.00 -222,850.00 BANK OF AMERICA CORP 4/22/2021 1.734% 7/22/2027 06051GJS9 1, 420,000.00 A- 8/10/2022 1,281,251.80 3.92% 1,250,707.60 -30,544.20 BANK OF NY MELLON CORP 1/28/2021 0.750% 1/28/2026 06406RAQ0 9, 000,000.00 A 2/10/2021 9,025,920.00 0.69% 7,986,690.00 -1,039,230.00 BLACKROCK INC 3/28/2017 3.200% 3/15/ 2027 09247XAN1 4,140,000.00 AA- 5/18/2022 4,085,352.00 3.50% 3,899,590.20 -185,761.80 BLACKROCK INC 3/28/2017 3.200% 3/15/ 2027 09247XAN1 4,140,000.00 AA- 5/18/2022 4,086,055.80 3.50% 3,899,590.20 -186,465.60 BRISTOL-MYERS SQUIBB CO 11/13/2020 0.750% 11/13/2025 110122DN5 5, 725,000.00 A+ 6/30/2021 5,672,673.50 0.96% 5,128,226.00 -544,447.50

CATERPILLAR FINANCIAL SERVI
C 1/10/2022 0.950% 1/10/2024 14913R2S5 2,535,000.00 A 1/10/2022 2,534,594.40 0.96% 2,443,080.90 -91,513.50 CATERPILLAR FINANCIAL SERVIC 1/10/2022 0.950% 1/10/2024 14913R2S5 3,100,000.00 A 3/14/2022 3,045,409.00 1.94% 2,987,594.00 -57,815.00 ELI LILLY & CO 3/5/2015 2.750% 6/1/2025 532457BH0 5,415,000. 00 A+ 2/10/2022 5,559,255.60 1.91% 5,145,820.35 -413,435.25 HERSHEY COMPANY 8/21/2015 3.200% 8/21/2025 427866AU2 3,000, 000.00 A 3/30/2022 3,014,040.00 3.05% 2,868,900.00 -145,140.00 HOME DEPOT INC 9/14/2017 2.800% 9/14/2027 437076BT8 7,805, 000.00 A 1/27/2023 7,364,719.95 4.15% 7,180,600.00 -184,119.95 HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 5,000,000.00 A 9/8/2021 5,097,900.00 0.82% 4,614,650.00 -483,250.00 HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 2,255,000.00 A 3/22/2022 2,181,960.55 2.41% 2,081,207.15 -100,753.40 JOHN DEERE CAPITAL CORP 6/17/2021 1.050% 6/17/2026 24422EVR7 5 ,000,000.00 A 12/8/2021 4,908,600.00 1.47% 4,420,250.00 -488,350.00 JOHNSON & JOHNSON 8/25/2020 0.550% 9/1/2025 478160CN2 5,000,000.00 AAA 9/3/2020 5,023,550.00 0.45% 4,512,300.00 -511,250.00 JPMORGAN CHASE & CO 9/16/2020 0.653% 9/16/2024 46647PBS4 2,675,000.00 A- 9/16/2020 2,675,000.00 0.65% 2,601,678.25 -73,321.75 JPMORGAN CHASE & CO 8/10/2021 0.768% 8/9/2025 46647PCM6 2,340,000.00 A- 8/10/2021 2,340,000.00 0.77% 2,172,900.60 -167,099.40 3/13/2023 3:20 PM 3 of 4
Attachment A
City of Santa Clara Monthly Report
2/28/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L JPMORGAN CHASE & CO 3/13/2020 2.005% 3/13/2026 46647PBH8 2,800,000.00 A- 3/22/2022 2,712,500.00 2.84% 2,604,336.00 -108,164.00 JPMORGAN CHASE & CO 4/22/2021 1.578% 4/22/2027 46647PCB0 4, 100,000.00 A- 8/10/2022 3,710,746.00 3.80% 3,627,106.00 -83,640.00 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000, 000.00 A+ 3/9/2021 5,213,450.00 0.91% 4,713,350.00 -500,100.00 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000, 000.00 A+ 3/10/2022 4,990,800.00 2.06% 4,713,350.00 -277,450.00 MERCK & CO INC 3/7/2019 2.900% 3/7/2024 58933YAU9 5,375, 000.00 A+ 11/23/2021 5,623,916.25 0.85% 5,250,945.00 -372,971.25 MICROSOFT CORP 2/12/2015 2.700% 2/12/2025 594918BB9 5,000,000. 00 AAA 3/9/2021 5,341,700.00 0.92% 4,809,100.00 -532,600.00 MICROSOFT CORP 11/3/2015 3.125% 11/3/2025 594918BJ2 5,100,000. 00 AAA 1/25/2023 4,940,982.00 4.33% 4,887,279.00 -53,703.00 NOVARTIS CAPITAL CORP 11/20/2015 3.000% 11/20/2025 66989HAJ7 10,000,000.00 AA- 1/31/2023 9,638,600.00 4.38% 9,515,400.00 -123,200.00 QUALCOMM INC 5/20/2015 3.450% 5/20/2025 747525AF0 5,850,000. 00 A 5/19/2022 5,860,588.50 3.39% 5,648,994.00 -211,594.50 STATE STREET BANK & TR 2/7/2022 1.746% 2/6/2026 857477BR3 1,115,000.00 A 2/7/2022 1,115,000.00 1.75% 1,038,800.90 -76,199.10 STATE STREET BANK & TR 10/29/2020 2.901% 3/30/2026 857477BM4 4, 250,000.00 A 3/14/2022 4,275,372.50 2.74% 4,046,680.00 -228,692.50 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 990,000.00 A 1/24/2022 988,317.00 1.99% 892,079.10 -96,237.90 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 4,595,000. 00 A 2/1/2022 4,567,889.50 2.08% 4,140,508.55 -427,380.95 TOYOTA MOTOR CREDIT CORP 1/11/2021 0.450% 1/11/2024 89236THU2 6,100,000.00 A+ 1/11/2021 6,099,634.00 0.45% 5,853,316.00 -246,318.00 UNILEVER CAPITAL CORP 9/14/2020 0.375% 9/14/2023 904764BJ5 660,000.00 A+ 9/14/2020 659,155.20 0.42% 643,104.00 -16,051.20 WAL-MART STORES INC 6/27/2018 3.550% 6/26/2025 931142ED1 5, 700,000.00 AA 2/8/2022 6,011,847.00 1.87% 5,558,982.00 -452,865.00 Corporate Note Subtotal 192,915,000.00 193,149,673.84 181,511,245.25 -11,638,428.59 CARMAX AUTO OWNER TRUST 4/21/2021 0.520% 2/17/2026 14314QAC8 2,039,134.91 AAA 4/21/2021 2,038,695.49 0.52% 1,967,969.10 -70,726.39

DISCOVER CARD EXECUTION
NOTE TRUST 9/27/2021 0.580% 9/15/2026 254683CP8 2,100,000.00 AAA 9/27/2021 2,099,550.39 0.58% 1,954,386.00 -145,164.39

HONDA AUTO RECEIVABLES
OWNER T 11/24/2021 0.880% 1/21/2026 43815GAC3 1,615,000.00 NR 11/ 24/2021 1,614,659.56 0.89% 1,533,636.30 -81,023.26

HYUNDAI AUTO RECEIVABLES
TRUST 4/28/2021 0.380% 9/15/2025 44933LAC7 1,287,949.20 AAA 4/28/2021 1,287,813.71 0.38% 1,250,276.69 -37,537.02

HYUNDAI AUTO RECEIVABLES
TRUST 11/17/2021 0.740% 5/15/2026 44935FAD6 1,245,000.00 AAA 11/17/2021 1,244,722.12 0.75% 1,182,152.40 -62,569.72

TOYOTA AUTO RECEIVABLES
OWNER 9/27/2021 0.430% 1/15/2026 89239BAC5 2,645,000.00 AAA 9/27/2021 2,644,789.19 0.43% 2,526,768.50 -118,020.69 Asset-Backed Security Subtotal 10,932,084.11 10,930,230.46 10,415,188.99 -515,041.47 TORONTO DOMINION BANK NY 10/31/2022 5.470% 10/25/2024 89115B6F 2 7,270,000.00 A 10/31/2022 7,270,000.00 5.44% 7,314,492.40 44,492.40 Certificate of Deposit Subtotal 7,270,000.00 7,270,000.00 7,314,492.40 44,492.40

PRINCIPAL PUBLIC DEPOSIT
SWEEP PROGRAM 2.400% 3/1/2023 992995944 1,620,974.59 9/1/2020 1,620,974.59 1,620,974.59 -

LOCAL AGENCY INVESTMENT
FUND 2.624% 3/1/2023 5,625,412.81 9/30/1997 5,625,412.81 5,625,412.81 -

CALIFORNIA ASSET
MANAGEMENT PROGRAM 4.730% 3/1/2023 40,761,968.64 10/4/2022 40,761,968.64 40,761,968.64 - DREYFUS TREASURY 4.440% 3/1/2023 2,194,974.18 10/31/1997 2,194,974.18 2,194,974.18 - Cash Equivalent Subtotal 50,203,330.22 50,203,330.22 50,203,330.22 - Grand Total Count 148 831,995,414.33 825,936,808.30 783,063,266.21 (42,873,542.09) 3/13/2023 3:20 PM 4 of 4
Attachment A

_____________________________________________________________________

MONTHLY FINANCIAL STATUS REPORT

March 2023

City of
Santa Clara
The Center of What 's Possible

2 City of Santa Clara
Financial Status Report as of March 31, 2023

This report summarizes the City’s financial performance for the month ended March 31, 2023. Financial analysis for the report is provided for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, and Capital Improvement Funds. Financial information included in this report is unaudited.

The Conference Board Consumer Confidence Index decreased in April. “While consumers’ relatively favorable assessment of the current business environment improved somewhat in April, their expectations fell and remain below the level which often signals a recession looming in the short- term,” said Ataman Ozyildirim, Senior Director, Economics at The Conference Board. “Consumers became more pessimistic about the outlook for both business conditions and labor markets. Compared

1 UCLA Anderson Forecast, March 2023, Recession or No Recession? That is the Question Real GDP Levels, US$ Trillions, Chained 2012 Prices, Seasonally Adjusted Annual Rates US$ Trillions

21.0 20.9

20.8 20.7

20.6 20.5

20.4 20.3

20.2 20.1

20.0 19.92
F o r ecast ➔
2Jl.9()

0.0 -=------------- -+------------- -+----------
Q1 Q2 Q3 Q4 Ql 02 Q3 Q4 Ql Q2 Q3 Q4
2022 2023 2024
Sourcl!.- UCLA Anderson Forecast and US. Bureau of Economic Analysis No-Recession
Recession

3 City of Santa Clara
Financial Status Report as of March 31, 2023

to last month, fewer households expect business conditions to improve and more expect worsening of conditions in the next six months. They also expect fewer jobs to be available over the short term.

On a national level, the unemployment rate remained unchanged in March 2023 at 3.5% from February 2023. This rate was well below the record setting high of 14.7% in April 2020, and consistent with the pre-pandemic unemployment rate of 3.5%. In March, the number of unemployed persons stayed at 5.8 million, which is slightly higher than the pre-pandemic level of 5.7 million. 4 2 US Consumer Confidence (conference-board.org)
3 https://www.bea.gov/sites/default/files/2023-04/tech1q23_adv.pdf 4 https://www.bls.gov/news.release/pdf/empsit.pdf
Real GDP: Percent change from preceding quarter
40 30
20 10
0 -10
-20
-30
-40
Q2 Q3 Q4
2019
U.S. Bureau of Economic Analy sis
Ql Q2 Q3
2020
Chart 1. Unemploymen1t ra1e, seasonally adjusted,
Marc1111 2021 - Marchi 2023
7,0

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5.5 5,0

4.5 4,0

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4 City of Santa Clara
Financial Status Report as of March 31, 2023

The State and local employment levels remain strong. The California unemployment rate was unchanged at 4.4% in February 2023 and March 2023. This rate is also consistent with the 4.4% rate in March 2022. Since April 2020, California has gained 3.05 million jobs; regaining all of the 2.76 million nonfarm jobs lost due to COVID-19 in March and April 2020.5 The unadjusted unemployment rate in the San José-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) was 3.3% in March 2023, up slightly from a revised 3.2% in February 2023 and is above the March 2022 level of 2.9% and the February 2020 pre-pandemic level of 2.6%. Between March 2022 and March 2023, employment in this region increased by 37,700 jobs, or 3.3%.6 The largest increases were in leisure and hospitality (up 12,000 jobs), private educational and health services (up 9,600 jobs), and professional and business services (up by 8,500 jobs).

General Fund
The General Fund is the major operating fund for the City and includes multiple programs, services, and activities for the residents and businesses of the City. The adopted budget for operating revenues and expenditures for fiscal year 2022/23 was $272.4 million. The amended budget for revenues and expenditures was adjusted to $290.9 million to reflect various budget amendments approved by the City Council through March 2023.

Gener al F und revenues are currently tracking to end the year above the budgeted level. Through March, departmental expenditures are tracking below budget and this trend is expected to continue as departments continue to experience vacancies and control expenditures through various cost control measures.

5 https://edd.ca.gov/en/about_edd/news_releases_and_announcements/unemployment-february-2023/ 6 https://labormarketinfo.edd.ca.gov/file/lfmonth/sjos$pds.pdf

5 City of Santa Clara
Financial Status Report as of March 31, 2023

General Fund Revenues
As of March 31, 2023, $174.3 million, or 72.5% of the General Fund estimated revenue (excluding transfers) was received. Transfers and use of reserves of $50.6 million have occurred as budgeted.

Revenue collections are tracking to end the year above budget and are higher when compared to collections last fiscal year.

Adopted Budget
Amended
Budget
Actual Through
03/31/2023
Percentage
Received
Actual Through
03/31/2022
$
Change From
Prior Year
Percentage
Change
TAXES
Sales Tax 60,173,000$ 60,173,000$ 36,836,004$ 61.22% 33,791,472$ 3,044,532$ 9.01% Property Tax 75,261,000 75,261,000 50,521,029 67.13% 42,388,600 8,132,429 19.19% Transient Occupancy Tax 12,600,000 12,600,000 11,219,932 89.05% 4,676,175 6,543,757 139.94% Other Taxes 6,260,000 6,260,000 3,407,398 54.43% 3,683,915 (276,517) -7.51% Total Taxes 154,294,000 154,294,000 101,984,363 66.10% 84,540,162 17,444,201 20.63%

LICENSES & PERMITS
Business Licenses 900,000 900,000 640,064 71.12% 624,863 15,201 2.43% Fire Operation Permits 2,100,000 2,358,000 1,450,474 61.51% 1,447,222 3,252 0.22% Miscellaneous Permits 72,000 72,000 40,719 56.55% 60,585 (19,866) -32.79% Total Licenses & Permits 3,072,000 3,330,000 2,131,257 64.00% 2,132,670 (1,413) -0.07% FINES & PENALTIES 1,465,000 1,615,000 283,587 17.56% 274,374 9,213 3.36% INTERGOVERNMENTAL 310,000 609,286 1,030,603 169.15% 2,399,429 (1,368,826) -57.05% CHARGES FOR SERVICES 31,258,098 31,239,098 24,388,202 78.07% 22,223,907 2,164,295 9.74% SILICON VALLEY POWER TRANSFER 26,170,000 26,170, 000 21,482,915 82.09% 19,330,032 2,152,883 11.14%

USE OF MONEY & PROPERTY
Interest 2,532,000 2,532,000 1,772,376 70.00% 1,145,815 626,561 54.68% Rent 10,584,266 10,584,266 8,970,385 84.75% 7,347,672 1,622,713 22.08% Total Use of Money & Property 13,116,266 13,116,266 10,742,761 81.90% 8,493,487 2,249,274 26.48% MISCELLANEOUS REVENUES 150,000 189,611 2,648,833 1396.98% 552,764 2,096,069 379.20%

OTHER FINANCING SOURCES
Operating Transfer In - Storm Drain 1,454,000 1,454,000 1,454,000 100.00% 1,454,000 - 0.00% Operating Transfer In - Reserves 25,812,244 36,719,079 36,719,079 100.00% 32,758,819 3,960,260 12.09% Operating Transfer In - Fund Balances(2) 4,484,726 4,484,726 4,484,726 100.00% 4,817,658 (332,933) -6.91% Operating Transfer In - Miscellaneous 2,127,374 7,968,589 7,968,589 100.00% 5,593,917 2,374,672 42.45% Total Other Financing Sources 33,878,344 50,626,394 50,626,394 100.00% 44,624,394 6,001,999 13.45%

STADIUM OPERATION
Charges for Services 7,889,147 8,939,147 8,857,315 99.08% 2,238,497 6,618,818 295.68% Rent and Licensing 752,500 752,500 710,000 94.35% 297,359 412,641 138.77% Total Stadium Operation 8,641,647 9,691,647 9,567,315 98.72% 2,535,856 7,031,459 277.28% TOTAL GENERAL FUND 272,355,355$ 290,881,302$ 224,886,230$ 77.31% 187,107,075$ 37,779,155$ 20.19% (1) The Operating Transfer In - Fund Balances includes the carryover encumbrances of open purchase orders as of June 30, 2022 and mid year budget amendment from reserves.

Function

CITY OF SANTA CLARA

GENERAL FUND

REVENUES OVERVIEW AND COMPARISON BY TYPE
FISCAL YEAR 2022/23 PY REVENUE COMPARISON

6 City of Santa Clara
Financial Status Report as of March 31, 2023

General Fund Revenues
Sales Tax: The City of Santa Clara sales tax rate is 9.0%, of which the City receives 1.0%. As of March 31, 2023, approximately $36.8 million has been collected. This reflects an increase of $3.0 million when compared to collections through the same period last fiscal year. In this fiscal year, sales tax receipts increased 15.7% in the July – September 2022 quarter and 2.4% in the October – December 2022 quarter when compared to the same quarters last fiscal year. Growth of 3% is needed in the remaining two quarters of Fiscal Year 2022/23 to meet the budgeted estimate of $59.4 million. Internet sales represents a sizeable amount of the City’s sales tax revenue. The County pool, which includes internet sales, accounts for approximately 20% of the sales tax the City receives.

Property Tax: Through March, 67.1% of the property tax budgeted estimate has been received. The majority of property tax revenue is collected in February and April each year. Based on information from the County of Santa Clara, property tax receipts are projected to end the year at $84.1 million, well above the Adopted Budget estimate of $75.3 million and the prior year collections of $74.6 million. This reflects strong growth in the secured, supplemental, and unsecured property tax categories. A budget amendment is recommended to recognize the projected revenue above the Adopted Budget of $8.86 million. Of this amount, $1.65 million is recommended to be set aside in a new Property Tax Excess Education Augmentation Revenue Fund (ERAF) Reserve to address potential legal challenges associated with these funds. In FY 2022/23, an estimated $5.5 million is projected from excess ERAF distributions (under Proposition 98, a portion of property tax receipts have been allocated to the ERAF beginning in 1992, and once there are sufficient funds in ERAF to fulfill the obligation to the school districts, excess funds are returned to the taxing entities that contributed the funding). The California School Boards Association has filed a lawsuit against the Controller of the State of California on the disbursement of the excess ERAF funds. Given this lawsuit, the County of Santa Clara has estimated that approximately 30% of the excess ERAF distribution is at risk (estimated $1.65 million in FY 2022/23).

Transient Occupa ncy Tax (TOT): TOT is calculated as a percentage of City hotel/motel room charges. The City’s TOT rate is 11.5%. Through March 31, 2023, approximately $11.2 million has been received, which is significantly higher than receipts through the same period last fiscal year of $4.7 million. While businesses continue to recover from COVID-19 impacts, activity has not yet reached pre- pandemic levels. TOT receipts through March are tracking at 89% of pre-pandemic levels; however, this is due in part to the TOT rate increase that went into effect in January 2022. Factoring out the rate increase, TOT activity is tracking at 74% of pre-pandemic levels. Based on current collection trends, TOT receipts are expected to end the year at approximately $19 - $20 million, exceeding the budgeted estimate of $12.6 million.

Other Taxes: Includes franchise tax and documentary transfer tax. The City has collected $3.4 million through March, which is lower than prior year collection levels. This reflects lower collections in the documentary transfer tax category that are partially offset by higher collections in the franchise tax category. Even though receipts are tracking slightly below the prior year, they are projected to exceed the budgeted estimate of $6.3 million based on current collection trends.

7 City of Santa Clara
Financial Status Report as of March 31, 2023
Licenses & Permits: Includes business licenses, fire operation perm its, and miscellaneous permits and fees. Effective FY 2021/22, building, electric, plumbing, and mechanical permits are budgeted in the Build
ing Development Services Fund, which is reflected in the Special Revenue section of this report. License
s and permits revenue collections are tracking below par with receipts totaling $2.1 million, or 64% of the budget of $3.3 million, through March. This collection level is consistent with the prior fiscal year collection level. Based on current collections trends, revenues in this category are tracking to end the year below the budgeted estimate.

Fines & Penalties: Includes vehicle, parking, court fines, and miscellaneous penalty fines. The revenue of approximately $0.3 million collected through March is tracking to end the year well below the budgeted estimate of $1.6 million largely due to the waiving of late fees implemented in response to COVID-19. The late fees are no longer being waived as of April 1, 2023.

Intergovernmental: Includes motor vehicle fees, state homeowner tax relief, fire mutual aid, state mandated reimbursement and redistribution of land sale proceeds and ground leases from the Successor Agency. Through March 31, 2023, $1.0 million has been received, which is lower than the prior year collection level but above the budgeted estimate. Fire mutual aid revenues of $0.3 million are recommended to be recognized and appropriated to the Fire Department to support their operations in this
report.

Charges for Services: Includes various plan check and zoning-related fees, engineering fees, administrative fees, and community service revenue from various recreational activities. Through March 31, 2023, collections are tracking within the budgeted estimate at $24.4 million, or 78.1% of the budget.

This reflects a 10% increase compared to last year’s collections through the same period of $22.2 million. This increase is a result of higher collect ions for technology fee, Fire construction permits, and Fire EMS fees.

Transfer from City Utilities: In accordance with the City’s charter, Silicon Valley Power pays 5.0% of gross revenues to the General Fund. As of March 31, 2023, $21.5 million has been received. Tr ansfers throughout the year are based on the budgeted estimate and will be trued up at the end of the fiscal year based on actual performance.

Use of Money & Property: Includes realized i nterest income and rental income. Interest income and rent revenue collections totaled $10.7 million, or 81.9% of the budget. These collections are higher than collecti
ons through last fiscal year of $8.5 million. The increase in the interest income reflects the higher investment yield, while rents are higher primarily due to the Commerce Plaza and Hyatt Regency at 5101 Great America properties. Collections are expected to exceed the budgeted estimate of $13.1 million.

Mis
cellaneous Revenues: Includes developer fees, donations, damage recovery, sale of surplus, and one-time miscellaneous revenues. Through March 31, 2023, collections of $2.6 million are higher than collections through the same period last fiscal year of $0.6 million. This increase is primarily attributable to the $1.67 million settlement between the City, the Santa Clara Stadium Authority, and the Forty-

8 City of Santa Clara
Financial Status Report as of March 31, 2023

Niners SC Stadium Company LLC and Forty Niners Stadium Management Company LLC (collectively, the Forty-Niners).

Stadium Operation: As of March 31, 2023, charges for services collected through the Stadium totaled $9.6 million, which is slightly above par for this time of year. This is significantly higher than collections through the same period last year resulting from the reopening of Stadium for events and two additional NFL playoff games held at the Stadium. The revenue estimate also reflects the $1.0 million adjustment approved as part of the January monthly financial report on March 21, 2023. Another budget amendment is recommended in this report to recognize and allocate additional reimbursements of $1.4 million.

9 City of Santa Clara
Financial Status Report as of March 31, 2023

General Fund Expenditures
As o f March 31, 2023, $ 204.9 million o r 70.5% of the Gener al Fund operating bu dget had been expended. Overall, e xpenditures in the G eneral F und are tracking below budgeted levels through March. Departmental expenditures totaled $180.2 million, or 68% of the budget, which is below the par level of 75% o f the budget . This reflects savings from vacan t positions as well as savings generated from cost-control measures that were implemented in FY 2019/20. These measures include a hiring freeze and controls around overtime, as-ne eded s taff, mark eting, tra vel, te chnology and vehi cle purchases. With these measures, expenditures are expected to end the year below budget.

Adopted Budget
Amended
Budget
Actual Through
03/31/2023
Percentage
Use d
Actual Through
03/31/2022
$
Change From
Prior Year
Percentage
Change

GENERAL GOVERNMENT
Non-Departmental 7,514,334$ 9,513,394$ 3,287,596$ 34.56% 3,259,114$ 28,482$ 0.87% City Council 861,105 862,396 498,049 57.75% 601,265 (103,216) -17.17% City Clerk 2,076,112 2,093,661 1,549,525 74.01% 1,016,657 532,868 52.41% City Manager 6,085,321 6,292,428 3,951,745 62.80% 3,673,467 278,278 7.58% City Attorney 3,202,735 3,690,974 2,423,876 65.67% 1,756,636 667,240 37.98% Human Resources 4,508,710 4,828,451 2,739,764 56.74% 2,709,549 30,215 1.12% Finance 19,045,131 20,272,300 12,943,118 63.85% 11,609,696 1,333,422 11.49% Total General Government 43,293,448 47,553,604 27,393,673 57.61% 24,626,384 2,767,289 11.24% PUBLIC WORKS 24,021,840 25,092,840 16,297,109 64.95% 16,183,417 113,691 0.70% COMMUNITY DEVELOPMENT 5,398,007 5,665,420 3,313,742 58.49% 3,513,253 (199,511) -5.68% PARKS AND RECREATION 21,695,302 22,268,627 14,762,998 66.30% 13,313,275 1,449,723 10.89%

PUBLIC SAFETY
Fire 62,298,852 66,244,112 50,231,876 75.83% 33,579,334 16,652,542 49.59% Police 84,615,023 85,779,549 60,505,486 70.54% 40,573,018 19,932,468 49.13% Total Public Safety 146,913,875 152,023,661 110,737,362 72.84% 74,152,352 36,585,010 49.34% LIBRARY 11,889,451 12,277,870 7,689,722 62.63% 6,524,018 1,165,704 17.87% DEPARTMENTAL TOTAL 253,211,923 264,882,022 180,194,605 68.03% 138,312,699 41,881,907 30.28%

OTHER FINANCING USES
Operating Transfer Out - Miscellaneous 38,809 38,809 38,809 100.00% 24,561,216 (24,522,407) -99.84% Operating Transfer Out - Debt Services 1,402,275 1,402,275 1,402,275 100.00% 2,501,439 (1,099,164) -43.94% Operating Transfer Out - Maintenance Dtrct 842,700 842,700 842,700 100.00% 771,349 71,351 9.25% Operating Transfer Out - Cemetery 870,000 870,000 870,000 100.00% 850,000 20,000 2.35% Operating Transfer Out - CIP 8,625,501 8,817,613 8,817,613 100.00% 11,773,925 (2,956,312) -25.11% Operating Transfer Out - Reserves - 5,598,215 5,598,215 100.00% 3,309,009 2,289,206 69.18% Total Other Financing Uses 11,779,285 17,569,612 17,569,612 100.00% 43,766,938 (26,197,326) -59.86% STADIUM OPERATION 7,364,147 8,429,668 7,164,127 84.99% 5,434,544 1,729,583 31.83% TOTAL GENERAL FUND 272,355,355$ 290,881,302$ 204,928,345$ 70.45% 187,514,181$ 17,414,164$ 9.29% Function

CITY OF SANTA CLARA

GENERAL FUND

EXPENDITURES OVERVIEW AND COMPARISON BY FUNCTION
FISCAL YEAR 2022/23 PY EXPENDITURES COMPARISON

10 City of Santa Clara
Financial Status Report as of March 31, 2023

General Fund Expenditures
Below is an explanation of certain budget to actual expenditure variances by department.

Non-Departmental: Includes expenditures that are not attributable to a single department, but a function of the City in general. As of March 31, 2023, expenditures totaled $3.3 million, or 34.6% of the budget. These expenditures are tracking below budget but are higher than the prior year levels, primarily as a result of higher expenditures in the contractual services as well as salaries and benefits categories. This category includes $1.7 million for the Education Revenue Augmentation Fund (ERAF) Property Tax contingency that was set aside as part of the FY 2021/22 Year-End Budgetary Report due to a legal challenge from the California School Boards regarding the distribution of the excess ERAF funds. Budget actions are recommended to move these funds, along with additional funds from FY 2022/23, to a new Property Tax Excess ERAF Reserve. This category also includes $1.8 million for separation payouts that has not been expended; these funds are transferred to departments as necessary to address these costs.

City Attorney: Through March, actual expenditures totaled approximately $2.4 million, which is below expected levels at 65.7% of the budget. Spending is 33% above the total expenditures through the same time last fiscal year due to higher costs for contractual legal services and salaries and benefits.

City Clerk: Through March, actual expenditures were tracking above budget at $1.5 million or approximately 74% of the budget. This reflects a 22% increase in spending compared to prior year spend levels; however, is still within budgeted levels. This is a result of higher salaries and benefits costs in addition to one-time special election costs, and Granicus costs that are paid every other year.

City Coun cil: Through March, expenditures were at 57.8% of budget, which is below par. Compared to the same period through last fiscal year, this reflects a spending decrease of approximately 17.2%, which is primarily the result of savings due to vacancies within the department.

City Manager: Expenditures through March totaled $3.9 million, or 62.8% of the budget, which is below par for this time of the year. Expenditures are 7.6% higher compared with the spending level through the same period last fiscal year. This increase reflects higher property management maintenance costs and as-needed spending. This increase is offset by lower spending in contractual services and salaries and benefits.

Through March, General Fund expenditures for the Planning and Housing and Community Services divisions totaled $3.3 million, or 58.5% of budget, which is below the par level of 75%. Expenditures were slightly below the spending through the same period last fiscal year due to lower non-personnel expenditures.

11 City of Santa Clara
Financial Status Report as of March 31, 2023

Finance Department: Through March, the Department’s expenditures totaled $12.9 million, or 63.8% of the budget, which is below par. This expenditure level was approximately 11.5% higher than expenditure levels through the same period last year. This is a result of higher expenditures primarily in the salaries and benefits categories.

Fire Department: Through March 31, 2023, expenditures totaled $50.2 million, or 75.8% of the budget, which is at par. These expenditures reflect a 49% increase from expenditures through the same period last fiscal year. This large increase compared to the prior year is a result of the shifting of $11.3 million of Fire’s operating budget to the American Rescue Plan Act (ARPA) Fund last year on a one-time basis. As the ARPA was one-time funding, this year’s tracking reflects all of the Department’s expenditures. Spending is higher in the salaries and benefits, as-needed, contractual services, maintenance, and capital outlay categories. Overtime expenditures are tracking above the budget at 108%. While this overtime figure is high, it is important to note that overtime is used to backfill for vacant positions and the vacancy savings offset a portion of the overtime costs. In addition, overtime costs are higher due to mutual aid efforts that will be reimbursed. The Department’s budget now reflects an adjustment appropriating $0.3 million for Cal OES reimbursements from the January 2023 monthly financial report. An additional $0.3 million of Cal OES reimbursements is recommended to be recognized and appropriated in this report.

Library De p artment: Through March, actual expenditures totaled $7.7 million, or 62.6% of the budget, which is below par, but nearly 17.8% higher than expenditure levels last fiscal year. This is a result of resuming operations which began earlier this calendar year.

Parks and Recreation Department: Through March, actual expenditures totaled approximately $14.8 million, or 66.3% of the budget, which is below par, but above the prior year actuals of $13.3 million.

This is due to the department resuming activities that were previously impacted by COVID-19 restrictions.

Police Department: Expenditures through March are tracking below expected levels at $60.5 million, or 70.5% of the budget. This is approximately 49% higher when compared to spending levels through the same period last fiscal year. Similar to the Fire Department, this large increase compared to the prior year is a result of the shifting of $14.9 million of Police’s operating budget to the American Rescue Plan Act Fund last year on a one-time basis. As this was one-time funding, this year’s tracking reflects all of the Department’s expenditures.

Stadium Operation: Stadium operating expenditures are incurred first and billed on a reimbursement basis creating a timing difference in revenue recognition. Stadium expenditures totaled approximately $7.2 million through March and are tracking above budgeted levels at 85%. This is 31.8% higher than expenditures through the same period last year, as a direct result of the reopening of the Stadium for events and two additional NFL playoff games held at the Stadium. The budget also reflects the $1.0 million adjustment approved as part of the January monthly financial report on March 21, 2023. Another budget amendment is recommended in this report to recognize and allocate additional projected reimbursements of $1.4 million.

12 City of Santa Clara
Financial Status Report as of March 31, 2023

Special Revenue Funds
The table below is a summary of revenues and expenditures of select Special Revenue Funds as of March 31, 2023. The amended budget reflects carryover encumbrances from fiscal year 2021/22 and budget amendments approved by the City Council through March 2023. Effective July 1, 2021, all Building Division revenues and expenditures are budgeted and accounted for in the Building Development Services Fund, which is included in the table below.

Revenues totaled $22.8 million, or 84.2% of budget, while expenditures totaled $23.5 million, or 57.2% of budget through the end of March. Overall, revenues are tracking above budget due primarily to strong performance in the Building Development Services Fee Fund while expenditures are tracking below par of 75%. The Housing Successor Agency Fund expenditures are tracking above budgeted levels; however, this is the result of a loan disbursement being expended in full. Spending for the remainder of the year is expected to level off and end within budget.

Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 3/31/2023 rec eived 3/31/2022 Prior Year Change Housing Authority Fund 280,000$ 277,495$ 80,839$ 29.13% 244,837$ (163,998)$ -66.98% City Affordable Housing Fund 682,000 7,162,700 6,276,241 87.62% 2,373,937 3,902,304 164.38% Housing Successor Fund 350,000 1,306,326 496,001 37.97% 533,489 (37,488) -7.03% Housing and Urban Development 1,810,000 3,924,461 791,496 20.17% 1,652,927 (861,431) -52.12% Building Development Services Fee
Fund
14,112,000 14,464,458 15,212,076 105.17% 12,929,548 2,282,528 17.65% American Rescue Plan Act Fund - - - 0.00% 13,262,615 (13,262,615) -100.00% TOTAL 17,234,000$ 27,135,440$ 22,856,653$ 84.23% 30,997,353$ (8,140,700)$ - 26.26% Actual Actual $
Fund Adopted Amended through Percentage through Change From Percent Description Budget Budget 3/31/2023 use d 3/31/2022 Prior Year Change Housing Authority Fund 380,363$ 584,503$ 168,988$ 28.91% 91,977$ 77,011$ 83.73% City Affordable Housing Fund 1,685,731 11,499,145 6,720,953 58.45% 704,645 6,016,308 853.81% Housing Successor Fund 1,242,599 6,049,148 5,412,530 89.48% 562,012 4,850,518 863.06% Housing and Urban Development 2,355,815 5,223,984 1,288,596 24.67% 2,517,198 (1,228,602) -48.81% Building Development Services Fee
Fund
13,360,809 17,682,237 9,883,700 55.90% 7,967,812 1,915,888 24.05% American Rescue Plan Act Fund - - - 0.00% 25,921,801 (25,921,801) -100.00% TOTAL 19,025,317$ 41,039,017$ 23,474,767$ 57.20% 37,765,445$ (14,290,678)$ - 37.84%

PRIOR YEAR EXPENDITURE COMPARISON

CITY OF SANTA CLARA

SPECIAL REVENUE FUNDS

REVENUE AND EXPENDITURE - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2022/23 PRIOR YEAR REVENUE COMPARISON EXPENDITURES - FISCAL YEAR 2022/23

13 City of Santa Clara
Financial Status Report as of March 31, 2023

Governmental Capital Improvement Funds
The table below lists the revenue for selected capital improvement funds. The amended budget reflects current year appropriations, prior year carryover, and budget amendments approved through March 2023. As of March 31, 2023, the capital fund revenue totaled $32.5 million. In the Parks and Recreation Capital Fund, $24.3 million has been collected, which includes $23.2 million in Mitigation Fee Act revenue.

REVENUES - FISCAL YEAR 2022/23
Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 3/31/2023 Use d Parks & Recreation 26,256,378$ 3,301, 620$ 29,557,998$ 24,347,983$ 82.37% Streets & Highways 6,634,174 15,921,680 22,555,854 2,927,684 12.98% Storm Drain 1,454,000 - 1,454,000 1,086,497 74.72% Public Buildings - 100,000 100,000 100,000 100.00% City Affordable Housing Capital - - - 630,142 NA Related Santa Clara Developer 2,968,317 1,118,024 4,086,341 997,362 24.41% Patrick Henry Drive
Infrastructure Improvement
Fund
69,205 - 69,205 - 0.00% Tasman East Specific
Infrastructure Improvement
Fund
2,413,605 - 2,413,605 2,419,501 100.24% TOTAL 39,795,679$ 20,441,324$ 60, 237,003$ 32,509,169$ 53.97%

CITY OF SANTA CLARA

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

14 City of Santa Clara
Financial Status Report as of March 31, 2023

The table below lists the total amended budgeted amounts for expenditures in the Capital Improvement Funds. Similar to the revenue table, the amended expenditure budgets consist of current year appropriations, prior year carryover encumbrance balances in Governmental Capital Improvement Funds, and budget amendments approved through March 2023. As of March 31, 2023, capital fund expenditures totaled $26.8 million, or 17% of the amended budget.

EXPENDITURES - FISCAL YEAR 2022/23
Actual
Fu
nd Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 3/31/2023 Use d Parks & Recreation 20,141,514$ 20,913,971$ 41,055,485$ 5,683,526$ 13.84% Streets & Highways 27,334,386 53,175,624 80,510,010 11,843,936 14.71% Storm Drain 5,181,209 2,745,531 7,926,740 2,936,884 37.05% Fire 1,580,091 395,077 1,975,168 504,154 25.52% Library 413,111 35,747 448,858 88,245 19.66% Public Buildings 4,378,736 2,439,492 6,818,228 557,111 8.17% General Gov't - Other 3,687,314 6,158,460 9,845,774 1,396,147 14.18% City Affordable Housing Capital - 1,600,000 1,600,000 - 0.00% Related Santa Clara Developer 3,566,699 - 3,566,699 1,901,438 53.31% Patrick Henry Drive
Infrastructure Improvement
Fund
69,205 - 69, 205 57,459 83.03% Tasman East Specific
Infrastructure Improvement
Fund
3,221,395 - 3, 221,395 1,793,747 55.68% TOTAL 69,573,660$ 87,463,902$ 157,037,562$ 26,762,647$ 17.04%

EXPENDITURE - OVERVIEW AND COMPARISON BY FUND

CITY OF SANTA CLARA

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

15 City of Santa Clara
Financial Status Report as of March 31, 2023

Enterprise Funds
The table below is a summary of revenues and expenses for the Enterprise Operating Funds as of March 31, 2023.

Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 3/31/2023 received 3/31/2022 Prior Year Change Electric Utility Fund 615,818,445$ 629,425,236$ 435,036,034$ 69.12% 382,050,722$ 52,985,312$ 13.87% Water Utility Fund 48,358,520 48,358,520 35,056,719 72.49% 35,884,932 (828,213) -2.31% Sewer Utility Fund 40,459,345 40,459,345 33,832,442 83.62% 40,985,981 (7,153,539) -17.45% Cemetery Fund 600,000 600,000 437,160 72.86% 565,524 (128,364) -22.70% Solid Waste Utility Fund 37,245,092 37,245,092 25,273,560 67.86% 23,689,033 1,584,527 6.69% Water Recycling Fund 5,708,446 5,708,446 4,438,177 77.75% 4,444,386 (6,209) -0.14% TOTAL REVENUE 748,189,848$ 761,796,639$ 534,074,092$ 70.11% 487,620,578$ 46,453,514$ 9.53% Actual Actual $
Fund Adopted Amended through Percentage through Change From Percent Description Budget Budget 3/31/2023 Use d 3/31/2022 Prior Year Change Electric Utility Fund 603,681,580$ 606,426,798$ 438,653,367$ 72.33% 368,600,861$ 70,052,506$ 19.00% Water Utility Fund 46,797,065 48,768,438 33,606,516 68.91% 30,984,498 2,622,018 8.46% Sewer Utility Fund 30,825,023 33,220,466 22,814,066 68.67% 21,767,702 1,046,364 4.81% Cemetery Fund 1,539,796 1,545,944 1,073,226 69.42% 1,031,717 41,509 4.02% Solid Waste Utility Fund 36,626,118 40,169,992 22,618,086 56.31% 21,151,945 1,466,141 6.93% Water Recycling Fund 5,729,413 5,739,135 5,418,891 94.42% 4,620,442 798,449 17.28% TOTAL - Operating
Appropriations
725,198,995$ 735,870,773$ 524,184,152$ 71.23% 448,157,165$ 76,026,987$ 16.96%

CITY OF SANTA CLARA

ENTERPRISE OPERATING FUNDS

REVENUES AND EXPENSES - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2022/23 PRIOR YEAR REVENUE COMPARISON PRIOR YEAR EXPENSE COMPARISONEXPENSES - FISCAL YEAR 2022/23

16 City of Santa Clara
Financial Status Report as of March 31, 2023

In the Cemetery Fund, revenue is tracking below the prior year due to lower sales, while the decrease in Sewer revenue reflects the amount of reimbursements received from the City of San Jose related to the co-owned Regional Wastewater Facility. Expenditures are tracking higher in the Water Recycling Fund and Water Utility Fund as a result of higher spending in the resources category. A budget adjustment in the Water Recycling Fund is recommended in this report to account for the significantly higher spend in the resource category.

17 City of Santa Clara
Financial Status Report as of March 31, 2023

A summary of revenue and expenses in the Enterprise Capital Improvement Funds are detailed in the tables below. Actual revenue through March 31, 2023 totaled $32.8 million, consisting primarily of developer contributions in the Electric Utility Fund and transfers from operating in the Sewer Utility Fund. Enterprise capital fund expenses totaled $42.2 million, or 15.5% of the amended budget. Similar to the general government capital funds, capital funds were carried over into next fiscal year as part of the FY 2022/23 and FY 2023/24 budget adoption process for those projects that have not yet been completed. Adjustments to the capital carryover amounts based on actual year-end expenditures were approved as part of the Budgetary Year-End Report for FY 2021/22 on December 6, 2022 and are reflected below.

Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 3/31/2023 Use d Electric Utility Fund 40,950,870$ 14,554,461$ 55,505,331$ 22,107,183$ 39.83% Street Lighting (1) - - - 41,442 N/A Sewer Utility Fund - - - 10,612,481 N/A Solid Waste Utility Fund 250,000 65,000 315,000 8,164 2.59%

TOTAL - CIP
Appropriations
41,200,870$ 14,619,461$ 55,820,331$ 32,769,270$ 58.70% Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 3/31/2023 Use d Electric Utility Fund 131,429,732$ 80,191,903$ 211,621,635$ 33,057,211$ 15.62% Street Lighting (1) (1,835,662) 5,637,312 3,801,650 133,405 3.51% Water Utility Fund 8,012,986 - 8,012,986 2,446,573 30.53% Sewer Utility Fund 22,399,877 23,316,657 45,716,534 5,690,977 12.45% Cemetery Fund 53,642 233,980 287,622 19,399 6.74% Solid Waste Utility Fund 891,521 4,488 896,009 395,031 44.09% Water Recycling Fund 29,774 - 29,774 6,037 0 Convention Center
Capital Fund
- 2,691,883 2,691,883 455,401 0

TOTAL - CIP
Appropriations
160,981,870$ 112,076,223$ 273,058,093$ 42,204,034$ 15.46% EXPENSES - FISCAL YEAR 2022/23
REVENUES - FISCAL YEAR 2022/23

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

CITY OF SANTA CLARA

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

EXPENDITURE - OVERVIEW AND COMPARISON BY FUND

(1) Street Lighting fund is part of Electric Capital Improvement Funds

18 City of Santa Clara
Financial Status Report as of March 31, 2023

The table below summarizes select reserve balances.

19 City of Santa Clara
Financial Status Report as of March 31, 2023

DETAIL OF SELECTED FUND RESERVE BALANCES:

GENERAL

FUND ELECTRIC WATER
Budget
Stabilization Reserve 40,851,099$
Capital Projects Reserve 11,879,656
Land Sale Reserve 18,481,037
Technology Fee Reserve 1,925,791
Electric Rate Stabilization Fund Reserve 48,776,613$
Electric Operations and Maintenance Reserve 118,765,556 Replacement & Improvement 303,090$
TOTALS 73,137,583$ 167,542,169$ 303,090$

CITY OF SANTA CLARA

RESERVE BALANCES
March 31, 2023

20 City of Santa Clara
Financial Status Report as of March 31, 2023

Long-Term Interfund Advances
On March 21, 2023, as part of the January Monthly Financial Report, the City Council approved a budget action transferring the remaining balance of the Parks and Recreation Facilities loan for the Reed and Grant Sports Park to the Land Sale Reserve. There are currently no outstanding balances for interfund advances.

Donations to the City of Santa Clara
Donations received by department during the month of March 2023 and for fiscal year 2022/23 are shown in the table below.

Department Mar-23
Fis cal Year
2022/23
Year To Date Designated Use
City Manager's Office -$ 75$ H elp Your Neighbor Parks & Recreation - 2,771 Case Management Parks & Recreation 149 1,897 Roberta Jones Jr. Theatre Parks & Recreation - 30,600 Wade Brummal TOTALS 149$ 35,343$

_____________________________________________________________________

MONTHLY INVESTMENT REPORT

March 2023

City of
Santa Clara
The Center of What 's Possible
City of Santa Clara
Monthly Investment Report

SUMMARY OF INVESTMENT PORTFOLIO

All securities held by the City of Santa Clara as of March 31, 2023 were in compliance with the City's Investment Policy Statement regarding current market strategy and long-term goals and objectives. All securities held are rated A or higher by two nationally recognized rating agencies. There is adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The following table provides the breakdown of the total portfolio among the City, the Sports and Open Space Authority (SOSA), and the Housing Authority (HA) as of March 31, 2023.

On March 31, 2023 the cost value and market value of the City's unrestricted pooled investment portfolio were $844,490,964 and $813,269,608 respectively.

Investment Strategy and Market Update
Inflation (CPI year-over-year) fell for the ninth straight month to 5% in March, the lowest reading in almost two years. This was led by a decline in all major energy component indices but was more than offset by increases in shelter costs, which has a higher relative importance in the index and was the largest contributor to the month-over-month increase.

Employers added 236,000 jobs in March, in-line with expectations. The unemployment rate ticked lower to 3.5%. Wages grew 4.2% year-over-year, the slowest pace in 21 months, while job openings fell below 10 million for the first time in nearly two years.

Treasury yields moved sharply lower in March on reduced rate hike expectations, recession fears and a “flight-to-quality”. The 2- year Treasury yield fell 80 bps to 4.02%, reflecting increased bond market volatility which was exacerbated by recent banking concerns.

Treasuries of all maturities rode the bond rally, as benchmark 3-month, 5-year, and 10-year U.S. Treasuries finished the month at

4.75%, 3.57%, and 3.47%, having fallen 8, 61, and 45 bps during March, respectively.

The City's investment strategy for March 2022 was to invest funds not required to meet current obligations, in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years from date of purchase. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and earns a reasonable portfolio return. PFM Asset Management LLC began actively managing the City’s securities portfolio on September 1, 2020.

COST VALUE PERCENTAGE
City $840,327,285 99.51%
SOSA 3,668 0.00%
HA 4,160,011 0.49% Unrestricted $844,490,964 100.00%
Restricted Bond Proceeds 2,203,408

Total Investments $846,694,372
2 As of March 31, 2023, 46.29% of the City’s portfolio consists of U.S. Treasury Notes, 22.81% consists of investment grade Corporate Notes, 18.73% consists of Federal Agencies, 7.20% consists of California Asset Management Program (CAMP), 1.31% consists of investment grade Supranational Obligations, 1.27% consists of investment grade Asset-Back Securities, 0.86% consists of Negotiable Certificates of Deposit, 0.66% consists of Local Agency Investment Fund (LAIF), and 0.49% consists of investment grade Municipal Bonds. In addition, City bond proceeds are invested in separate funds and are not included in the calculation of the City’s portfolio yield.

The City’s securities portfolio is benchmarked against the ICE BAML 1-5 US Treasury Index.

U.S. Treasury Notes

46.29%
Federal Agency Notes

18.73%
Corporate Notes

22.81%
Municipal Bonds

0.49%
Supranational Obligations

1.31%
Asset-Backed Securities

1.27%
Negotiable CD

0.86% Money Market Fund

0.12%
Local Agency Investment
Fund (LAIF)

0.66%
California Asset
Management Program
(CAMP)

7.20%
Mutual Fund -
Traffic Mitigation
Bond Proceeds

0.26%
3 1.96%

2.26%

2.38%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%
Nov-20 Mar-21 Jul-21 Nov-21 Mar-22 Jul-22 Nov-22 Mar-23 Securities Portfolio Yield at Cost vs Index 24-Month Average of Yield at Market Securities Portfolio (yield at cost)
City's Benchmark Index (24-month rolling average market yield) BofA 1-5 AAA-A Corp & Gov't Index (24-month rolling average market yield)

T T T T
4 The following table summarizes the investment yields other information of the City’s investment portfolio components, along with comparable-maturity market indices. Also shown are the monthly interest income and aggregate year-to-date income.

Current Month
3/31/2023
Investment Yield
Liquidity Portfolio1 4.60%
LAIF average monthly yield 2.83%

Securities Portfolio2 1.96%
ICE BAML 1-5 US Treasury Index (24-month rolling average market yield) 2.26% ICE BAML 1-5 AAA-A US Corporate & Government Index (24-month rolling average market yield)

2.38%

City Portfolio (Liquidity + Securities) 2.18%
.

Investment Total Return*
Securities Portfolio 1.69%
ICE BAML 1-5 US Treasury Index 1.98%
ICE BAML 1-5 AAA-A US Corporate & Government Index 1.88%

Average Maturity of Investments (in years)
Liquidity Portfolio1 0.08
Securities Portfolio2 2.41
City Portfolio (Liquidity + Securities) 2.21
ICE BAML 1-5 US Treasury Index 2.64
ICE BAML 1-5 AAA-A US Corporate & Government Index 2.65

Interest Income Current Month3 $ 993,014
Interest Income Fiscal Year To Date3 $10,588,532

1. Consists of CAMP, LAIF, Dreyfus Traffic Mitigation Fund, & Principal Sweep Account

2. Core long term portfolio managed by PFM Asset Management

3. Cash basis
* Total rate of return including earnings, distributions, and capital appreciation/depreciation of all portfolio assets

5 CITY OF SANTA CLARA
SUMMARY OF INVESTMENTS MARCH 31, 2023

PER
COST % OF INVESTMENT

INVESTMENT TYPE VALUE PORTFOLIO POLICY

U.S. Treasury Notes 391,924,252 46.29% No Limit Federal Agency Notes 158,620,156 18.73% 80% Corporate Notes 193,149,674 22.81% 25%
Municipal Bonds 4,145,000 0.49% 20%
Supranational Obligations 11,056,812 1.31% 20% Asset-Backed Securities 10,726,391 1.27% 10% Negotiable Certificates of Deposit 7,270,000 0.86% 30% Money Market Fund 1,000,102 0.12% 10% Per Fund Local Agency Investment Fund (LAIF) 5,625,413 0.66% $75 M California Asset Management Program (CAMP) 60,973,164 7.20% No Limit Mutual Fund - Traffic Mitigation Bond Proceeds 2,203,408 0.26% 10% Per Fund TOTAL INVESTMENTS $ 846,694,372 100.00%

6 MATURITY

INVESTME N T MATURITY DISTRIBUTION
AS OF MARCH 31, 2023

UNRESTRICTED POOLED PORTFOLIO

NUMBER OF

IIN MONTHS) COST VALUE INVESTMENTS DISTRIBUTION
DEMAND $ 67,598 ,679 (a) 3 8.00%
0 TO 6 8,02-3,499 1 0.95%
7 TO 12 134,26-3,030 27 15.90%
13 TO 18 95,354,298 15 11.29%
19 TO 24 110,354,386 20 13.07%
25 TO 30 99,999 ,230 17 11.84%
31 TO 36 99,36,3,421 21 11.77%
37 TO 42 41,66,3,288 12 4.93%
43 TO 48 55,25.2,099 10 6.54%
49 TO 54 57,389 ,012 11 6.80%
55 TO 60 75,230 ,022 10 8.9 1%
TOTAL $844,490 ,964 147 100.00%
Average Maturity of Unrestricted Pool: 2.21 Years
(a) $20 million is earmarked for the City's Electric Utility power-trading. 24%
22%
20%
18%
16%
Q)
"' ~
Q)
14%
~
Q)
(I.
12% C 0
5 .0
E .!<?
0 ·10%
8%
6%
4%
2%
0%
~◊
◊#
o"' ~
<>"' ,._o
-\

INVESTMENT MATURITY DISTRIBUTION

UNRESTRICTED POOLED PORTFOLIO
AS OF MARCH 31, 2023
,"' ~ ,.g, ,,., ,'.I, ,._o ,._o ,._o ,._o .,._o
◊ ~ 19 ,,, ~
Maturity (Months)
~"' 0~ ,.,<> ,._o -s ,._o .,, .e; .j>
City of Santa Clara Monthly Report
3/31/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 10/15/2020 0.125% 10/15/2023 91282CAP6 5,260, 000.00 AA+ 3/26/2021 5,248,288.28 0.21% 5,131,971.60 -116,316.68 UNITED STATES TREASURY 10/31/2016 1.625% 10/31/2023 912828T91 5, 000,000.00 AA+ 1/25/2019 4,787,695.31 2.58% 4,911,700.00 124,004.69 UNITED STATES TREASURY 11/30/2018 2.875% 11/30/2023 9128285P1 9,745, 000.00 AA+ 6/23/2021 10,349,875.20 0.32% 9,628,157.45 -721,717.75 UNITED STATES TREASURY 11/30/2016 2.125% 11/30/2023 912828U57 10,000, 000.00 AA+ 2/28/2019 10,251,562.50 1.57% 9,832,000.00 -419,562.50 UNITED STATES TREASURY 1/3/2017 2.250% 12/31/2023 912828V23 5,000, 000.00 AA+ 3/13/2019 4,957,812.50 2.44% 4,909,550.00 -48,262.50 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 5,000, 000.00 AA+ 3/26/2021 4,981,445.31 0.26% 4,823,450.00 -157,995.31 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 2,510, 000.00 AA+ 3/31/2021 2,497,744.14 0.30% 2,421,371.90 -76,372.24 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 11,000, 000.00 AA+ 6/11/2021 10,972,500.00 0.22% 10,611,590.00 -360,910.00 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 5,525, 000.00 AA+ 7/14/2021 5,497,375.00 0.33% 5,329,912.25 -167,462.75 UNITED STATES TREASURY 1/31/2019 2.500% 1/31/2024 9128285Z9 5,000, 000.00 AA+ 4/14/2020 5,407,421.88 0.34% 4,908,600.00 -498,821.88 UNITED STATES TREASURY 2/28/2017 2.125% 2/29/2024 912828W48 1,625, 000.00 AA+ 4/15/2021 1,637,941.42 0.31% 1,587,673.75 -50,267.67 UNITED STATES TREASURY 4/15/2021 0.375% 4/15/2024 91282CBV2 5,415, 000.00 AA+ 10/15/2021 5,397,443.55 0.51% 5,182,967.25 -214,476.30 UNITED STATES TREASURY 4/30/2019 2.250% 4/30/2024 9128286R6 3,825, 000.00 AA+ 3/25/2022 3,827,838.87 2.21% 3,730,560.75 -97,278.12 UNITED STATES TREASURY 5/1/2017 2.000% 4/30/2024 912828X70 5,000, 000.00 AA+ 5/16/2019 4,952,734.38 2.20% 4,862,700.00 -90,034.38 UNITED STATES TREASURY 5/15/2014 2.500% 5/15/2024 912828WJ5 6,050, 000.00 AA+ 8/16/2019 6,332,174.65 1.48% 5,916,718.50 -415,456.15 UNITED STATES TREASURY 6/30/2019 1.750% 6/30/2024 9128286Z8 7,250, 000.00 AA+ 12/12/2019 7,253,398.44 1.74% 7,014,955.00 -238,443.44 UNITED STATES TREASURY 6/30/2017 2.000% 6/30/2024 912828XX3 5,000, 000.00 AA+ 8/29/2019 5,136,328.13 1.41% 4,851,550.00 -284,778.13 UNITED STATES TREASURY 7/15/2021 0.375% 7/15/2024 91282CCL3 5, 250,000.00 AA+ 9/10/2021 5,246,718.75 0.40% 4,986,660.00 -260,058.75 UNITED STATES TREASURY 7/31/2017 2.125% 7/31/2024 9128282N9 5,000, 000.00 AA+ 9/10/2019 5,133,315.75 1.56% 4,853,150.00 -280,165.75 UNITED STATES TREASURY 8/31/2017 1.875% 8/31/2024 9128282U3 2,985, 000.00 AA+ 3/10/2020 3,149,640.66 0.62% 2,883,689.10 -265,951.56 UNITED STATES TREASURY 8/31/2019 1.250% 8/31/2024 912828YE4 4,750, 000.00 AA+ 1/5/2021 4,928,867.19 0.21% 4,548,315.00 -380,552.19 UNITED STATES TREASURY 10/31/2017 2.250% 10/31/2024 9128283D0 10,000, 000.00 AA+ 11/18/2019 10,290,625.00 1.64% 9,690,600.00 -600,025.00 UNITED STATES TREASURY 11/30/2017 2.125% 11/30/2024 9128283J7 5,000, 000.00 AA+ 1/6/2020 5,118,945.31 1.62% 4,832,250.00 -286,695.31 UNITED STATES TREASURY 1/2/2018 2.250% 12/31/2024 9128283P3 10,000, 000.00 AA+ 1/7/2020 10,300,781.25 1.62% 9,672,700.00 -628,081.25 UNITED STATES TREASURY 1/15/2022 1.125% 1/15/2025 91282CDS7 2, 095,000.00 AA+ 4/12/2022 2,007,026.37 2.71% 1,985,431.50 -21,594.87 UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 5,000, 000.00 AA+ 4/22/2020 5,238,671.88 0.37% 4,758,400.00 -480,271.88 UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 1,950, 000.00 AA+ 5/7/2021 2,013,146.48 0.50% 1,855,776.00 -157,370.48 UNITED STATES TREASURY 2/28/2018 2.750% 2/28/2025 9128283Z1 6,200, 000.00 AA+ 3/6/2020 6,850,757.82 0.61% 6,046,922.00 -803,835.82 UNITED STATES TREASURY 8/31/2020 0.250% 8/31/2025 91282CAJ0 4, 120,000.00 AA+ 8/2/2021 4,075,581.25 0.52% 3,774,167.20 -301,414.05 UNITED STATES TREASURY 10/31/2020 0.250% 10/31/2025 91282CAT8 5, 400,000.00 AA+ 10/7/2021 5,285,882.83 0.78% 4,923,504.00 -362,378.83 UNITED STATES TREASURY 10/31/2020 0.250% 10/31/2025 91282CAT8 5, 510,000.00 AA+ 6/7/2022 5,024,216.02 3.00% 5,023,797.60 -418.42 UNITED STATES TREASURY 11/30/2020 0.375% 11/30/2025 91282CAZ4 4, 450,000.00 AA+ 11/4/2021 4,327,625.00 1.07% 4,059,245.50 -268,379.50 UNITED STATES TREASURY 12/31/2020 0.375% 12/31/2025 91282CBC4 3, 820,000.00 AA+ 5/3/2021 3,751,956.25 0.76% 3,481,853.60 -270,102.65 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 8, 025,000.00 AA+ 11/30/2021 7,817,478.52 1.01% 7,284,854.25 -532,624.27 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 4, 050,000.00 AA+ 1/6/2022 3,906,351.56 1.27% 3,676,468.50 -229,883.06 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 7, 735,000.00 AA+ 2/25/2022 7,305,949.22 1.84% 7,021,600.95 -284,348.27 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 8, 710,000.00 AA+ 5/3/2022 7,905,345.70 3.00% 7,906,676.70 1,331.00 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 3, 575,000.00 AA+ 8/31/2021 3,574,577.43 0.70% 3,249,210.25 -325,367.18 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 5, 175,000.00 AA+ 12/7/2021 5,035,517.58 1.15% 4,703,402.25 -332,115.33 UNITED STATES TREASURY 5/31/2021 0.750% 5/31/2026 91282CCF6 5, 860,000.00 AA+ 3/21/2022 5,520,989.84 2.20% 5,330,314.60 -190,675.24 UNITED STATES TREASURY 5/31/2021 0.750% 5/31/2026 91282CCF6 9, 250,000.00 AA+ 6/8/2022 8,477,480.47 2.99% 8,413,892.50 -63,587.97 UNITED STATES TREASURY 8/15/2016 1.500% 8/15/2026 9128282A7 5,350, 000.00 AA+ 8/15/2022 5,033,388.67 3.08% 4,965,656.00 -67,732.67 UNITED STATES TREASURY 9/30/2021 0.875% 9/30/2026 91282CCZ2 8, 500,000.00 AA+ 4/5/2022 7,878,769.53 2.61% 7,697,855.00 -180,914.53 UNITED STATES TREASURY 10/31/2021 1.125% 10/31/2026 91282CDG3 5, 700,000.00 AA+ 8/8/2022 5,267,601.56 3.05% 5,198,799.00 -68,802.56 UNITED STATES TREASURY 11/15/2016 2.000% 11/15/2026 912828U24 8,840, 000.00 AA+ 6/8/2022 8,472,242.19 3.01% 8,313,754.80 -158,487.39 UNITED STATES TREASURY 12/31/2021 1.250% 12/31/2026 91282CDQ1 5, 340,000.00 AA+ 4/14/2022 5,000,617.97 2.69% 4,877,769.60 -122,848.37 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 2,100, 000.00 AA+ 4/20/2022 2,040,691.41 2.88% 1,989,498.00 -51,193.41 4/12/2023 5:07 PM 1 of 4
Attachment A
City of Santa Clara Monthly Report
3/31/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 5,400, 000.00 AA+ 6/13/2022 5,159,109.38 3.29% 5,115,852.00 -43,257.38 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 7,910, 000.00 AA+ 7/7/2022 7,705,452.34 2.85% 7,493,775.80 -211,676.54 UNITED STATES TREASURY 3/31/2022 2.500% 3/31/2027 91282CEF 4 940,000.00 AA+ 11/30/2022 883,159.38 4.03% 897,775.20 14,615.82 UNITED STATES TREASURY 4/30/2020 0.500% 4/30/2027 912828ZN3 7,000, 000.00 AA+ 8/3/2022 6,262,812.50 2.89% 6,163,010.00 -99,802.50 UNITED STATES TREASURY 5/15/2017 2.375% 5/15/2027 912828X88 5,400, 000.00 AA+ 8/8/2022 5,248,546.88 3.01% 5,128,974.00 -119,572.88 UNITED STATES TREASURY 6/30/2020 0.500% 6/30/2027 912828ZV5 5,675, 000.00 AA+ 8/15/2022 5,034,789.06 3.00% 4,970,732.50 -64,056.56 UNITED STATES TREASURY 7/31/2022 2.750% 7/31/2027 91282CFB2 10, 800,000.00 AA+ 9/14/2022 10,392,046.88 3.60% 10,400,940.00 8,893.12 UNITED STATES TREASURY 8/15/2017 2.250% 8/15/2027 9128282R0 11,115, 000.00 AA+ 9/6/2022 10,537,975.20 3.40% 10,485,001.80 -52,973.40 UNITED STATES TREASURY 9/30/2022 4.125% 9/30/2027 91282CFM8 3, 785,000.00 AA+ 11/3/2022 3,760,308.79 4.27% 3,856,271.55 95,962.76 UNITED STATES TREASURY 10/31/2020 0.500% 10/31/2027 91282CAU5 21, 480,000.00 AA+ 1/6/2023 18,292,401.56 3.91% 18,638,840.40 346,438.84 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 10, 930,000.00 AA+ 12/8/2022 11,081,995.31 3.81% 11,139,637.40 57,642.09 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 5, 100,000.00 AA+ 12/13/2022 5,165,343.75 3.83% 5,197,818.00 32,474.25 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 4, 750,000.00 AA+ 1/31/2023 4,833,310.55 3.72% 4,841,105.00 7,794.45 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 8, 255,000.00 AA+ 1/31/2023 8,320,459.57 3.70% 8,341,760.05 21,300.48 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 4, 850,000.00 AA+ 2/2/2023 4,906,078.13 3.62% 4,900,973.50 -5,104.63 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 7, 325,000.00 AA+ 2/8/2023 7,333,583.98 3.85% 7,401,985.75 68,401.77 UNITED STATES TREASURY 1/31/2021 0.750% 1/31/2028 91282CBJ9 5, 815,000.00 AA+ 2/7/2023 5,009,758.79 3.83% 5,079,053.60 69,294.81 UNITED STATES TREASURY 2/28/2023 4.000% 2/29/2028 91282CGP0 6, 600,000.00 AA+ 3/7/2023 6,526,781.25 4.25% 6,719,130.00 192,348.75 U.S. Treasury Bond / Note Subtotal 401,075,000.00 391,924,252.32 380,434,278.90 -11,489,973.42 FANNIE MAE 11/25/2020 0.250% 11/27/2023 3135G06H1 4,950,000. 00 AA+ 11/25/2020 4,944,357.00 0.29% 4,807,044.00 -137,313.00 FANNIE MAE 11/25/2020 0.250% 11/27/2023 3135G06H1 5,225,000. 00 AA+ 1/22/2021 5,230,799.75 0.21% 5,074,102.00 -156,697.75 FANNIE MAE 7/8/2019 1.750% 7/2/2024 3135G0V75 15,000,000.00 AA+ 12/18/2019 15,566,089.75 0.90% 14,472,000.00 -1,094,089.75 FANNIE MAE 1/10/2020 1.625% 1/7/2025 3135G0X24 7,500,000. 00 AA+ 1/22/2020 7,499,025.00 1.63% 7,169,475.00 -329,550.00 FANNIE MAE 4/24/2020 0.625% 4/22/2025 3135G03U5 10,000,000. 00 AA+ 5/7/2020 10,050,600.00 0.52% 9,297,600.00 -753,000.00 FANNIE MAE 11/12/2020 0.500% 11/7/2025 3135G06G3 1,860,000. 00 AA+ 12/29/2020 1,864,929.00 0.44% 1,701,732.60 -163,196.40 FNMA Medium Term Note Subtotal 44,535,000.00 45,155,800.50 42,521,953.60 -2,633,846.90 FEDERAL FARM CREDIT BANKS 10/2/2018 3.050% 10/2/2023 3133EJD48 7,575,000.00 AA+ 11/27/2018 7,583,620.35 3.02% 7,510,158.00 -73,462.35 FEDERAL FARM CREDIT BANKS 11/1/2017 2.200% 11/1/2023 3133EHN25 2 ,965,000.00 AA+ 6/26/2019 3,006,094.90 1.87% 2,912,223.00 -93,871.90 FEDERAL FARM CREDIT BANKS 2/27/2019 2.610% 2/27/2024 3133EKBW5 5,000,000.00 AA+ 3/20/2019 5,033,150.00 2.47% 4,906,450.00 -126,700.00 FEDERAL FARM CREDIT BANKS 4/22/2019 2.450% 7/22/2024 3133EKHV1 5,000,000.00 AA+ 9/4/2019 5,250,650.00 1.38% 4,877,050.00 -373,600.00 FEDERAL FARM CREDIT BANKS 11/1/2019 1.650% 11/1/2024 3133EK4Y9 5,000,000.00 AA+ 11/8/2019 4,962,850.00 1.81% 4,798,350.00 -164,500.00 FEDERAL FARM CREDIT BANKS 1/23/2020 1.650% 1/23/2025 3133ELJM7 7,320,000.00 AA+ 5/18/2020 7,689,367.20 0.56% 6,979,180.80 -710,186.40 FEDERAL FARM CREDIT BANKS 5/14/2020 0.500% 5/14/2025 3133ELZM9 10,000,000.00 AA+ 5/15/2020 9,982,800.00 0.53% 9,273,700.00 -709,100.00 FEDERAL FARM CREDIT BANKS 6/9/2020 0.500% 6/9/2025 3133ELH23 10,000,000.00 AA+ 6/12/2020 9,997,540.00 0.50% 9,259,000.00 -738,540.00 FFCB Medium Term Note Subtotal 52,860,000.00 53,506,072.45 50,516,111.80 -2,989,960.65 FEDERAL FARM CREDIT BANKS 7/2/2020 0.500% 7/2/2025 3133ELR71 10,000,000.00 AA+ 7/14/2020 10,017,640.00 0.46% 9,230,300.00 -787,340.00 FFCB Coupon Note Subtotal 10,000,000.00 10,017,640.00 9,230,300.00 -787,340.00 FEDERAL HOME LOAN BANKS 12/9/2013 3.375% 12/8/2023 3130A0F70 5,000,000.00 AA+ 1/8/2019 5,147,870.00 2.73% 4,950,550.00 -197,320.00 FEDERAL HOME LOAN BANKS 1/16/2015 2.250% 12/8/2023 3130A3VC5 5,000,000.00 AA+ 3/12/2020 5,282,425.00 0.72% 4,914,350.00 -368,075.00 FEDERAL HOME LOAN BANKS 5/8/2014 2.875% 6/14/2024 3130A1XJ2 5,000,000.00 AA+ 11/20/2019 5,270,205.00 1.64% 4,905,550.00 -364,655.00 FEDERAL HOME LOAN BANKS 11/6/2014 2.750% 12/13/2024 3130A3GE8 5,000,000.00 AA+ 3/12/2020 5,461,300.00 0.77% 4,868,900.00 -592,400.00 FHLB Medium Term Note Subtotal 20,000,000.00 21,161,800.00 19,639,350.00 -1,522,450.00 4/12/2023 5:07 PM 2 of 4
Attachment A
City of Santa Clara Monthly Report
3/31/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L FREDDIE MAC 9/4/2020 0.250% 9/8/2023 3137EAEW5 1,640,000. 00 AA+ 9/4/2020 1,640,761.21 0.24% 1,607,495.20 -33,266.01 FREDDIE MAC 9/4/2020 0.250% 9/8/2023 3137EAEW5 4,295,000. 00 AA+ 9/4/2020 4,293,582.65 0.26% 4,209,873.10 -83,709.55 FREDDIE MAC 10/16/2020 0.125% 10/16/2023 3137EAEY1 3,270,000. 00 AA+ 10/16/2020 3,257,802.90 0.25% 3,189,590.70 -68,212.20 FREDDIE MAC 2/14/2020 1.500% 2/12/2025 3137EAEP0 5,000,000.00 AA+ 5/20/2020 5,226,960.00 0.53% 4,759,500.00 -467,460.00 FREDDIE MAC 8/30/2022 4.050% 8/28/2025 3134GXS54 5,000,000. 00 AA+ 8/30/2022 4,998,000.00 4.06% 4,931,250.00 -66,750.00 FREDDIE MAC 9/25/2020 0.375% 9/23/2025 3137EAEX3 9,390,000.00 AA+ 9/25/2020 9,361,736.10 0.44% 8,578,797.90 -782,938.20 FHLMC Medium Term Note Subtotal 28,595,000.00 28,778,842.86 27,276,506.90 -1,502,335.96

INTER-AMERICAN
DEVELOPMENT BANK 9/23/2021 0.500% 9/23/2024 4581X0DZ8 11,065,000.00 AAA 9/23/2021 11,056,811.90 0.52% 10,460,740.35 -596,071.55 Supranational Subtotal 11,065,000.00 11,056,811.90 10,460,740.35 -596,071.55

CALIFORNIA EARTHQUAKE
AUTHORITY 11/24/2020 1.477% 7/1/2023 13017HAK2 1,430,000.00 NR 11/ 24/2020 1,430,000.00 1.48% 1,417,215.80 -12,784.20

LOS ANGELES COMMUNITY
COLLEGE DISTRICT C 11/10/2020 0.773% 8/1/2025 54438CYK2 2,715,000.00 AA+ 11/10/2020 2,715,000.00 0.77% 2,501,220.90 -213,779.10 Municipals Subtotal 4,145,000.00 4,145,000.00 3,918,436.70 -226,563.30 3M COMPANY 9/14/2018 3.250% 2/14/2024 88579YBB6 5,000,000. 00 A 11/29/2021 5,241,250.00 1.03% 4,938,600.00 -302,650.00 3M COMPANY 3/27/2020 2.650% 4/15/2025 88579YBM2 2,560,000. 00 A 4/25/2022 2,511,616.00 3.32% 2,453,785.60 -57,830.40 ADOBE INC 1/26/2015 3.250% 2/1/2025 00724FAC5 4,000,000.00 A+ 1/26/2022 4,183, 680.00 1.68% 3,919,960.00 -263,720.00 ALPHABET INC 4/27/2016 3.375% 2/25/2024 02079KAB3 5,330,000. 00 AA+ 11/23/2021 5,642,444.60 0.75% 5,295,088.50 -347,356.10 ALPHABET INC 8/9/2016 1.998% 8/15/2026 02079KAC1 5,740, 000.00 AA+ 1/30/2023 5,354,386.80 4.05% 5,376,485.80 22,099.00 AMAZON.COM INC 5/12/2021 0.450% 5/12/2024 023135BW5 245, 000.00 AA 5/12/2021 302,801.19 0.50% 234,812.90 -67,988.29 AMAZON.COM INC 5/12/2021 0.450% 5/12/2024 023135BW5 4,000,000.00 AA 3/14/2022 3,874,280.00 1.94% 3,833,680.00 -40,600.00 AMAZON.COM INC 4/13/2022 3.300% 4/ 13/2027 023135CF1 6,715,000.00 AA 4/25/2022 6, 672,964.10 3.44% 6,497,165.40 -175,798.70 APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/9/2021 5,340,100.00 0.94% 4,869,900.00 -470,200.00 APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/29/2021 5,355,200.00 0.84% 4,869,900.00 -485,300.00 BANK OF AMERICA 4/19/2016 3.500% 4/ 19/2026 06051GFX2 4,140,000.00 A- 1/25/2023 4,019,070.60 4.48% 3,979,450.80 -39,619.80 BANK OF AMERICA CORP 3/22/2022 3.384% 4/2/2026 06051GKM0 5,000,000.00 A- 3/22/2022 5,005,100.00 3.36% 4,793,800.00 -211,300.00 BANK OF AMERICA CORP 4/22/2021 1.734% 7/22/2027 06051GJS9 1, 420,000.00 A- 8/10/2022 1,281,251.80 3.92% 1,273,328.20 -7,923.60 BANK OF NY MELLON CORP 1/28/2021 0.750% 1/28/2026 06406RAQ0 9, 000,000.00 A 2/10/2021 9,025,920.00 0.69% 8,023,860.00 -1,002,060.00 BLACKROCK INC 3/28/2017 3.200% 3/15/ 2027 09247XAN1 4,140,000.00 AA- 5/18/2022 4,085,352.00 3.50% 3,969,721.80 -115,630.20 BLACKROCK INC 3/28/2017 3.200% 3/15/ 2027 09247XAN1 4,140,000.00 AA- 5/18/2022 4,086,055.80 3.50% 3,969,721.80 -116,334.00 BRISTOL-MYERS SQUIBB CO 11/13/2020 0.750% 11/13/2025 110122DN5 5, 725,000.00 A+ 6/30/2021 5,672,673.50 0.96% 5,229,100.50 -443,573.00

CATERPILLAR FINANCIAL SERVI
C 1/10/2022 0.950% 1/10/2024 14913R2S5 2,535,000.00 A 1/10/2022 2,534,594.40 0.96% 2,458,113.45 -76,480.95 CATERPILLAR FINANCIAL SERVIC 1/10/2022 0.950% 1/10/2024 14913R2S5 3,100,000.00 A 3/14/2022 3,045,409.00 1.94% 3,005,977.00 -39,432.00 ELI LILLY & CO 3/5/2015 2.750% 6/1/2025 532457BH0 5,415,000. 00 A+ 2/10/2022 5,559,255.60 1.91% 5,240,041.35 -319,214.25 HERSHEY COMPANY 8/21/2015 3.200% 8/21/2025 427866AU2 3,000, 000.00 A 3/30/2022 3,014,040.00 3.05% 2,910,180.00 -103,860.00 HOME DEPOT INC 9/14/2017 2.800% 9/14/2027 437076BT8 7,805, 000.00 A 1/27/2023 7,364,719.95 4.15% 7,389,227.65 24,507.70 HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 5,000,000.00 A 9/8/2021 5,097,900.00 0.82% 4,691,350.00 -406,550.00 HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 2,255,000.00 A 3/22/2022 2,181,960.55 2.41% 2,115,798.85 -66,161.70 JOHN DEERE CAPITAL CORP 6/17/2021 1.050% 6/17/2026 24422EVR7 5 ,000,000.00 A 12/8/2021 4,908,600.00 1.47% 4,514,000.00 -394,600.00 JOHNSON & JOHNSON 8/25/2020 0.550% 9/1/2025 478160CN2 5,000,000.00 AAA 9/3/2020 5,023,550.00 0.45% 4,596,800.00 -426,750.00 JPMORGAN CHASE & CO 9/16/2020 0.653% 9/16/2024 46647PBS4 2,675,000.00 A- 9/16/2020 2,675,000.00 0.65% 2,615,026.50 -59,973.50 JPMORGAN CHASE & CO 8/10/2021 0.768% 8/9/2025 46647PCM6 2,340,000.00 A- 8/10/2021 2,340,000.00 0.77% 2,197,026.00 -142,974.00 4/12/2023 5:07 PM 3 of 4
Attachment A
City of Santa Clara Monthly Report
3/31/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L JPMORGAN CHASE & CO 3/13/2020 2.005% 3/13/2026 46647PBH8 2,800,000.00 A- 3/22/2022 2,712,500.00 2.84% 2,638,860.00 -73,640.00 JPMORGAN CHASE & CO 4/22/2021 1.578% 4/22/2027 46647PCB0 4, 100,000.00 A- 8/10/2022 3,710,746.00 3.80% 3,683,727.00 -27,019.00 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000, 000.00 A+ 3/9/2021 5,213,450.00 0.91% 4,783,150.00 -430,300.00 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000, 000.00 A+ 3/10/2022 4,990,800.00 2.06% 4,783,150.00 -207,650.00 MERCK & CO INC 3/7/2019 2.900% 3/7/2024 58933YAU9 5,375, 000.00 A+ 11/23/2021 5,623,916.25 0.85% 5,277,873.75 -346,042.50 MICROSOFT CORP 2/12/2015 2.700% 2/12/2025 594918BB9 5,000,000. 00 AAA 3/9/2021 5,341,700.00 0.92% 4,870,600.00 -471,100.00 MICROSOFT CORP 11/3/2015 3.125% 11/3/2025 594918BJ2 5,100, 000.00 AAA 1/25/2023 4,940,982.00 4.33% 4,973,826.00 32,844.00 NOVARTIS CAPITAL CORP 11/20/2015 3. 000% 11/20/2025 66989HAJ7 10,000,000.00 AA- 1/31/2023 9,638,600.00 4.38% 9,684,200.00 45,600.00 QUALCOMM INC 5/20/2015 3.450% 5/20/2025 747525AF0 5,850,000. 00 A 5/19/2022 5,860,588.50 3.39% 5,742,067.50 -118,521.00 STATE STREET BANK & TR 2/7/2022 1.746% 2/6/2026 857477BR3 1,115,000.00 A 2/7/2022 1,115,000.00 1.75% 1,046,828.90 -68,171.10 STATE STREET BANK & TR 10/29/2020 2.901% 3/30/2026 857477BM4 4, 250,000.00 A 3/14/2022 4,275,372.50 2.74% 4,060,152.50 -215,220.00 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 990,000.00 A 1/24/2022 988,317.00 1.99% 915,146.10 -73,170.90 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 4,595,000. 00 A 2/1/2022 4,567,889.50 2.08% 4,247,572.05 -320,317.45 TOYOTA MOTOR CREDIT CORP 1/11/2021 0.450% 1/11/2024 89236THU2 6,100,000.00 A+ 1/11/2021 6,099,634.00 0.45% 5,884,182.00 -215,452.00 UNILEVER CAPITAL CORP 9/14/2020 0.375% 9/14/2023 904764BJ5 660,000.00 A+ 9/14/2020 659,155.20 0.42% 646,813.20 -12,342.00 WAL-MART STORES INC 6/27/2018 3.550% 6/26/2025 931142ED1 5, 700,000.00 AA 2/8/2022 6,011,847.00 1.87% 5,597,685.00 -414,162.00 Corporate Note Subtotal 192,915,000.00 193,149,673.84 184,097,736.10 -9,051,937.74 CARMAX AUTO OWNER TRUST 4/21/2021 0.520% 2/17/2026 14314QAC8 1,923,509.41 AAA 4/21/2021 1,923,094.91 0.52% 1,855,436.41 -67,658.50

DISCOVER CARD EXECUTION
NOTE TRUST 9/27/2021 0.580% 9/15/2026 254683CP8 2,100,000.00 AAA 9/27/2021 2,099,550.39 0.58% 1,973,160.00 -126,390.39

HONDA AUTO RECEIVABLES
OWNER T 11/24/2021 0.880% 1/21/2026 43815GAC3 1,615,000.00 NR 11/ 24/2021 1,614,659.56 0.89% 1,542,486.50 -72,173.06

HYUNDAI AUTO RECEIVABLES
TRUST 4/28/2021 0.380% 9/15/2025 44933LAC7 1,199,701.34 AAA 4/28/2021 1,199,575.13 0.38% 1,166,589.58 -32,985.55

HYUNDAI AUTO RECEIVABLES
TRUST 11/17/2021 0.740% 5/15/2026 44935FAD6 1,245,000.00 AAA 11/17/2021 1,244,722.12 0.75% 1,187,754.90 -56,967.22

TOYOTA AUTO RECEIVABLES
OWNER 9/27/2021 0.430% 1/15/2026 89239BAC5 2,645,000.00 AAA 9/27/2021 2,644,789.19 0.43% 2,533,486.80 -111,302.39 Asset-Backed Security Subtotal 10,728,210.75 10,726,391.30 10,258,914.19 -467,477.11 TORONTO DOMINION BANK NY 10/31/2022 5.470% 10/25/2024 89115B6F 2 7,270,000.00 A 10/31/2022 7,270,000.00 5.44% 7,316,600.70 46,600.70 Certificate of Deposit Subtotal 7,270,000.00 7,270,000.00 7,316,600.70 46,600.70

PRINCIPAL PUBLIC DEPOSIT
SWEEP PROGRAM 2.400% 4/1/2023 992995944 1,000,101.54 9/1/2020 1,000,101.54 1,000,101.54 -

LOCAL AGENCY INVESTMENT
FUND 2.831% 4/1/2023 5,625,412.81 9/30/1997 5,625,412.81 5,625,412.81 -

CALIFORNIA ASSET
MANAGEMENT PROGRAM 4.800% 4/1/2023 60,973,164.43 10/4/2022 60,973,164.43 60,973,164.43 - DREYFUS TREASURY 4.520% 4/1/2023 2,203,408.03 10/31/1997 2,203,408.03 2,203,408.03 - Cash Equivalent Subtotal 69,802,086.81 69,802,086.81 69,802,086.81 - Grand Total Count 148 852,990,297.56 846,694,371.98 815,473,016.05 (31,221,355.93) 4/12/2023 5:07 PM 4 of 4
Attachment A
Attachment 5
Department/Item
Source of
Funds
Use of
Funds Explanation
Property Tax 8,864,000 Increases the FY 2022/23 Property Tax revenue estimate by $8,864,000 (from $75,261,000 to
$84,125,000) based on the latest estimates from
the County of Santa Clara. Of this amount,
$1,650,000 is recommended to be set aside in a
Property Tax Excess Education Revenue
Augmentation Fund (ERAF) Reserve. This amount
accounts for 30% of the projected excess ERAF
revenue the City will receive in FY 2022/23 that is at
risk. The California School Boards Association has
filed a lawsuit against the Controller of the State of
California regarding the disbursement of the ERAF
funds. Given this lawsuit, the County of Santa Clara
has estimated that approximately 30% of the
excess ERAF distribution is at risk (five affirmative
Council votes required to appropriate additional
revenue).

Non-Departmental - Education
Revenue Augmentation Fund
Property Tax Contingency
(1,692,000) As approved by the City Council as part of the FY 2021/22 Budget Year-End Report at the December
6, 2022 meeting, $1,692,000 of the Education
Revenue Augmentation Fund (ERAF) Property Tax
revenue received in FY 2021/22 was set aside due
to a legal challenge from the California School
Boards Association regarding the distribution of
these funds. This action reallocates this funding
from the General Fund Non-Departmental budget to
a new Property Tax Excess ERAF Reserve
(majority affirmative Council votes required).

Property Tax Excess ERAF
Reserve
3,342,000 Establishes a Property Tax Excess ERAF Reserve in the amount of $3,342,000 to set aside the funds
that are potentially at risk due to the legal challenge from the California School Boards Association on
the distribution of these funds as discussed above.

This includes $1,692,000 from FY 2021/22 and
$1,650,000 from FY 2022/23 (five affirmative
Council votes required to appropriate additional
revenue).

Fire Department - Other
Agencies Revenue (Wildland
Deployment Reimbursements)
282,352 282,352 Recognizes Cal OES reimbursements for wildland deployments in 2022 for Mosquito fires and
appropriates the funding to the Fire Department to
cover the associated costs (five affirmative
Council votes required to appropriate additional
revenue).

FY 2022/23 Budget Amendments
General Fund (001)
1 Attachment 5
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Fire Department - Other
Revenue /
Materials/Services/Supplies
26,150 26,150 Recognizes donations from Intel for 650 COVID-19 home tests and Buckingham Strategic Partners for
Community Emergency Response Team (CERT)
community education class supplies (five
affirmative Council votes required to
appropriate additional revenue).

Fire Department - Other Fees
for Services / Salaries
46,393 46,393 Recognizes $46,393 in reimbursements from Intel to cover up to 25% of a Deputy Fire Marshal
position costs in the Fire Department's Community
Risk Reduction Division. The reimbursement covers
costs for plan review and fire permit inspection
services for Intel development and non-
development projects (five affirmative Council
votes required to appropriate additional
revenue).

Transfer to the Patrick Henry
Drive Infrastructure
Improvement Fund
69,205 Establishes a Transfer to the Patrick Henry Drive Infrastructure Improvement Fund. As impact fees
are not anticipated to be collected in FY 2022/23,
this transfer will cover the budgeted costs for
administration. These funds are expected to be
repaid once impact fees are received and have
been factored into the FY 2023/24 and FY 2024/25
Proposed Operating Budget (five affirmative
Council votes required for the use of unused
balances).

Capital Project Reserve (69,205) Decreases the Capital Project Reserve to transfer funds to the Patrick Henry Drive Infrastructure
Improvement Fund for administrative costs. These
funds are expected to be repaid once impact fees
are received and have been factored into the FY
2023/24 and FY 2024/25 Proposed Operating
Budget (five affirmative Council votes required
for the use of unused balances).

Charges for Services / Non-
Departmental Stadium
1,400,000 1,400,000 Increases the estimate for Charges for Services and the Non-Departmental Stadium budget as a
result of higher than anticipated expenses for
events at Levi's Stadium including additional NFL
games. These costs are reimbursable by the Forty
Niners Stadium Management Company (five
affirmative Council votes required to
appropriate additional revenue).

General Fund (001) (Cont'd.)
2 Attachment 5
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to the Fire Operating
Grant Trust Fund
26,124 Establishes a transfer to the Fire Operating Grant Trust Fund for the 2021 Assistance to Firefighters
Grant. This covers the required 10% City match of
the total $261,239 grant award. The grant covers
costs for automated chest compression devices
and firefighter annual physical exams (five
affirmative Council votes required for the use of
unused balances).

Budget Stabilization Reserve 7,187,876 This action sets aside the additional net funding of $7.2 million from the actions above into the Budget
Stabilization Reserve. This additional funding is
generated from higher property tax revenues
projected for FY 2022/23. Of this amount, the FY
2023/24 and FY 2024/25 Proposed Biennial
Operating Budget assumes that additional funding
of $5.0 million would be set aside in the BSR in FY
2022/23 to be carried over to FY 2023/24 to meet
the BSR reserve target of 15% of expenditures in
FY 2023/24 and FY 2024/25 (five affirmative
Council votes required to appropriate additional
revenue).
10,618,895 10,618,895
Department/Item
Source of
Funds
Use of
Funds Explanation
Material/Services/Supplies (145,000) Decreases the Material/Services/Supplies budget to account for the timing of asphalt construction work
that is now expected to occur in FY 2023/24. The
FY 2023/24 and FY 2024/25 Proposed Biennial
Operating Budget assumes the carryover of these
funds to FY 2023/24 for this work. This action is
also assumed in the FY 2023/24 Director's Report
brought forward to Council in RTC 23-196 on April
18, 2023 (majority affirmative Council votes
required).

Unrestricted Ending Fund
Balance
145,000 Increases the Unrestricted Ending Fund balance to recognize unspent funds for the asphalt work. The
additional fund balance will be carried over to FY
2023/24 to fund this work next fiscal year (majority
affirmative Council votes required).
- -
Convention Center Maintenance District (026)
General Fund (001) (Cont'd.)
3 Attachment 5
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Debt Service 20,579 Increases the Debt Service budget to align with the interest for the 2020-2 Loan and Bonds on the debt
service schedule (five affirmative Council votes
required for the use of unused balances).

Reserve for Debt Service (20,579) Decreases the Unrestricted Ending Fund balance to offset the action above (five affirmative Council
votes required for the use of unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue /
USAR Training
Reimbursements
554 554 Recognizes Urban Search and Rescue training exercise reimbursements from the Menlo Park Fire
Protection District. Reimbursements were received
for the FY 2022/23 the Medical Mobilization drill
(five affirmative Council votes required to
appropriate additional revenue).

Other Agencies Revenue /
2021 Emergency Management
Preparedness Grant
2,800 2,800 Recognizes and appropriates $2,800 in additional grant funding for the Santa Clara County
Emergency Management Performance Grant (from
$33,000 to $35,800). The additional funding will
cover costs for the International Association of
Emergency Managers training (five affirmative
Council votes required to appropriate additional
revenue).

Other Agencies Revenue /
USAR Deployment
Reimbursement
9,273 9,273 Recognizes an Urban Search and Rescue deployment reimbursement from the Menlo Park
Fire Protection District for the 2019 Tropical
Cyclone Dorian deployment. The City received 75%
of the reimbursement ($25,629) after FEMA's initial
review in FY 2019/20, and received the remaining
25% reimbursement ($9,273) this FY 2022/23 after
FEMA's final review (five affirmative Council
votes required to appropriate additional
revenue).

Fire Operating Grant Trust Fund (178)
Electric Utility Debt Service Fund (491)
4 Attachment 5
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue /
2021 Assistance to Firefighters
Grant
261,239 261,239 Establishes a grant appropriation for the 2021 Assistance to Firefighters Grant in the amount of
$261,239. The grant will reimburse costs for the
purchase of 10 automatic chest compression (CPR)
devices and 116 firefighter annual physical exams
to support the Fire Department's Emergency
Medical Services Division. The grant requires an
additional ten percent city match of $26,124 for a
total of $287,363; a separate action below adds the
matching funds (five affirmative Council votes
required to appropriate additional revenue).

Transfers from the General
Fund / 2021 Assistance to
Firefighters Grant Award - City
Match
26,124 26,124 Establishes a transfer of $26,124 from the General Fund to the Fire Operating Grant Trust Fund for the
2021 Assistance to Firefighters Grant to cover the
required 10% city match funding associated with the
grant (five affirmative Council votes required to
appropriate additional revenue).
299,990 299,990
Department/Item
Source of
Funds
Use of
Funds Explanation
CDBG Administration 45,000 Increases the CDBG Administration project appropriation to reflect higher than anticipated staff
costs associated with the CDBG grant
administration (five affirmative votes required for
the use of unused balances).

COVID Emergency Rental
Assistance Project
200 Establishes an appropriation for the COVID
Emergency Rental Assistance project to reflect
unanticipated staff time spent on related items (five
affirmative votes required for the use of unused
balances).

HOME Administration 55,000 Increases the HOME Administration project appropriation to reflect higher than anticipated staff
costs associated with the HOME grant
administration (five affirmative votes required for
the use of unused balances).

Ending Fund Balance (100,200) Decreases the ending fund balance to offset the actions recommended above (five affirmative
votes required for the use of unused balances).
- -
Housing and Urban Development Fund (562)
Fire Operating Grant Trust Fund (178) (Cont'd.)
5 Attachment 5
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Mitigation Fee Act Revenue (1,978,618) Decreases the Mitigation Fee Act (MFA) revenue estimate by $1,978,618 (from $25,216,358 to
$23,237,740) based on a correction to MFA
revenues recorded this FY 2022/23, year-to-date
(majority affirmative Council votes required).

Park Impact Fees Monitoring
Project
(39,572) Decreases the Park Impact Fees Project
appropriation by $39,752, based on the Mitigation
Fee Act revenue correction above in FY 2022/23.

The appropriations are based on a calculation of
two percent (2%) of received Quimby and MFA fees
that are transferred to this project annually, (City
Chapter 17.35 of the City Code) to support staff and
studies related to the park in-lieu program (majority
affirmative Council votes required).

Ending Fund Balance (1,939,046) Decreases the ending fund balance to offset the recommended actions above (majority affirmative
Council votes required).
(1,978,618) (1,978,618)
Department/Item
Source of
Funds
Use of
Funds Explanation
Patrick Henry Drive
Infrastructure Impact Fee
Revenue
(69,205) Eliminates the estimated Patrick Henry Drive
Infrastructure Impact Fee revenue as impact fees
are not anticipated to be collected in FY 2022/23
(majority affirmative Council votes required).

Transfer From the General
Fund - Capital Project Reserve
69,205 Establishes a transfer from the General Fund
Capital Project Reserve. As impact fees are not
anticipated to be collected in FY 2022/23, this
transfer will cover costs for budgeted
administration. These funds are expected to be
repaid once impact fees are received to replenish
the Capital Projects Reserve and has been factored
into the FY 2023/24 and FY 2024/25 Proposed
Biennial Operating Budget (five affirmative
Council votes required to appropriate additional
revenue).
- -
Patrick Henry Drive Infrastructure Improvement Fund (542) Parks and Recreation Capital Fund (F532)
6 Attachment 5
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to Water Recycling
Fund
1,300,000 Establishes a transfer to the Water Recycling Fund in the amount of $1.3 million to cover higher costs in
that operating fund. There is sufficient fund balance
in the Recycled Water Capital Fund to cover project
costs (five affirmative votes required for the use
of unused balances).

Unrestricted Ending Fund
Balance
(1,300,000) Decreases the ending fund balance to offset the action recommended above (five affirmative votes
for the use of unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
TDA 21 Bicycle Facilities
Upgrade
37,356 Increases the TDA 21 Bicycle Facilities Upgrade
project to align with the selected bid. This project
will upgrade existing striping and signage for bicycle
facilities at the following locations to improve bicycle safety: 1. Along San Tomas Aquino Creek Trail; 2.

Monroe Street (Homestead Road to Newhall
Street); 3. Los Padres Boulevard (Monroe Street to
Saratoga Avenue); and 4. Calabazas Boulevard at
Georgetown Place. Transportation Development
Act grant funding of $94,054 was initially
appropriated by Council and additional funding of
$37,356 is provided from the Pedestrian and
Bicycle Enhancement Facilities project (majority
affirmative Council votes required).

Pedestrian and Bicycle
Enhancement Facilities
(37,356) Decreases the Pedestrian and Bicycle
Enhancement Facilities project to provide funding
for the TDA 21 Bicycle Facilities Upgrade project
(majority affirmative Council votes required).
- -
Streets and Highways Capital Fund (533)
Recycled Water Capital Fund (597)
7 Attachment 5
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Capital Outlay 292,000 Increases the Capital Outlay budget for higher than anticipated costs for various city vehicles including a street sweeper, flatbed truck, aerial lift for the Public Works Department Streets Division and mowers, a
roller, and turf trucks for the Parks Department. The
costs for these budgeted replacements came in
higher than previously budgeted. Funding from the
unrestricted fund balance is available to cover the
increased cost due to previously collected funding
for streets vehicles no longer needed for
replacement (five affirmative Council votes
required for the use of unused balances).

Capital Outlay (Advancing
Funding for EV Vehicle)
45,000 Increases the Capital Outlay budget to fund an
electric vehicle replacement for the Electric Utility
Department. This vehicle was planned for
replacement in FY 2023/24, however, funding is
recommended to be advanced to FY 2022/23 to
replace in this fiscal year to make use of existing
contract pricing. Funding in FY 2023/24 will be
reduced to align with the advance replacement.

This action advances the City’s progress towards
fleet electrification and reduced GHG emissions
(five affirmative Council votes required for the
use of unused balances).

Unrestricted Ending Fund
Balance
(337,000) Decreases the unrestricted ending fund balance to offset the actions above (five affirmative Council
votes required for the use of unused balances).
- -
Vehicle Replacement Fund (050)
8 Attachment 5
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer From the Recycled
Water Capital Fund
1,300,000 Recognizes a transfer from the Recycled Water Capital Fund as there is sufficient fund balance in
the capital fund to cover capital project costs. This
funding is recommended to help offset the increase
in Resource/Production costs (five affirmative
votes required to appropriate additional
revenue).

Resource/Production 1,750,000 Increases the Resource/Production appropriation to cover higher than anticipated usage of recycled
water (five affirmative votes required to
appropriate additional revenue and for the use
of unused balances).

Unrestricted Ending Fund
Balance
(450,000) Decreases the unrestricted ending fund balance to offset the action above (five affirmative Council
votes required for the use of unused balances).
1,300,000 1,300,000
Water Recycling Fund (097)
9 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-520 Agenda Date: 5/23/2023

REPORT TO COUNCIL

SUBJECT
Action on the Santa Clara Convention Center FY 2022/23 3rd Quarter Financial Status Report

COUNCIL PILLARS
Promote and Enhance Economic, Housing and Transportation Development Enhance Community Engagement and Transparency
Promote Sustainability and Environmental Protection

BACKGROUND
On February 5, 2019, the City approved an agreement with Global Spectrum L.P. dba Spectra Venue Management (Spectra) to operate the Santa Clara Convention Center (SCCC). Spectra began management of the SCCC on March 18, 2019. In November 2021, Spectra merged with Oak View Group (OVG) but continues to operate under the same legal entity.

Staff is transmitting OVG’s, formerly known as Spectra, SCCC status report to Council for compliance with agreement terms.

DISCUSSION
This report transmits for Council information, the SCCC Financial Status Report for the 3rd quarter ending March 31, 2023, as submitted by OVG. This report is unaudited and, therefore, subject to change.

As OVG’s 3rd quarter report indicates, there were 51 events hosted at the SCCC, 53 less than the budgeted 104 events. There were 13 events in January 2023, 11 events in February 2023, and 27 events in March 2023.

The first two months of the third quarter started very slowly. However, the event load increased significantly in March as Banquets and Conventions exceeded their numbers. Based on event needs, OVG staffing levels varied from 25 to 30 throughout the quarter.

As discussed in the Quarterly report, budget to actual financial results are as follows:

Financial Summary - 3rd Quarter Ended March 31, 2023
Projected in
Budget
Actual Budgeted Overage
(Underage)
Gross Revenue $3,603,992 $3,754,579 $150,587
Total Expense $3,521,344 $3,211,082 ($310,262)
Net Income $82,648 $543,497 $460,849
City of Santa Clara Printed on 5/17/2023Page 1 of 2
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23-520 Agenda Date: 5/23/2023
For the 3rd quarter ending March 31, 2023, OVG reported a net operating gain of $543,497. Total revenues were $3,754,579, or $150,587 more than the budgeted revenues of $3,603,992. Total expenses for the quarter were $3,211,082, or $310,262 less than the budgeted amount of $3,521,344. Additionally, OVG recognized $142,974 of other revenues in the 3 rd quarter primarily
from cancelation fees.

As of March 31, 2023, OVG reported a year-to-date net operating income of $1,253,752, which consists of $10,176,640 in revenues and $8,922,888 in expenses.

FISCAL IMPACT
The net operating gain incurred by the Convention Center for the 3rd quarter of FY 2022/23 is $543,497. This amount does not include any fiscal impact related to TOT, TID, and/or sales tax activity.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public
information desk at any City of Santa Clara public library.

RECOMMENDATION
Note and file the Santa Clara Convention Center Financial Status Report for the 3rd Quarter ending March 31, 2023, as submitted by OVG.

Reviewed by: Kenn Lee, Director of Finance
Approved by: Jōvan D. Grogan, City Manager

ATTACHMENTS

1. SCCC Activity Report for Third Quarter FY 2022/23
City of Santa Clara Printed on 5/17/2023Page 2 of 2
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FY 2022/23 QUARTERLY REPORT – 3rd Quarter Ended March 31, 2023 April 25, 2023
iVG 6

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 1 of 15

Table of Contents

3rd Quarter Highlights ................................................................................................... 2 Strategic Highlights ................................................................................................... 2 Financial Highlights ................................................................................................... 2 Event Highlights ......................................................................................................... 3 Operational Highlights ............................................................................................... 4 Other Noteworthy Highlights .................................................................................... 4 Financial Summary ....................................................................................................... 5 Financial Results ....................................................................................................... 5 Income Statement ...................................................................................................... 6 Event Statistics .......................................................................................................... 7 Event Revenue ........................................................................................................... 7 Partners ...................................................................................................................... 7 Indirect Expenses ...................................................................................................... 8 Other Activities .............................................................................................................. 9 Key Performance Indicators (KPIs) ........................................................................... 10 Forecast ....................................................................................................................... 12 FY 2022/23 Capital Improvement Projects (CIP) Budget .......................................... 13 Community Involvement ............................................................................................. 14

Santa Clara Convention Center is strategically located in the heart of Silicon Valley, a prime location for conventions, trade shows and exhibitions. The Santa Clara Convention Center is minutes from hotels, restaurants, Levi’s Stadium, California’s Great America Theme Park, and many of the largest and most influential technology companies in the world, with easy access to freeways and Norman Y.

Mineta San Jose International Airport and only 45 miles south of San Francisco. The Convention Center features 100,000 square feet of exhibit space, a 22,400 square foot ballroom, 31 breakout rooms and a 607-seat theater and attracts over 350,000 visitors annually. The facility is an integral economic component of Santa Clara, generating economic benefits through attendee direct and indirect spending and sustaining over 500 local jobs.

For more information, visit www.santaclaraconventioncenter.com.

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 2 of 15

3rd Quarter Highlights

This quarterly report covers fiscal operations of the Santa Clara Convention Center for the third quarter ended March 31, 2023. This report is unaudited and, therefore, subject to change.

80,600
Total Attendance

51 Total Events

$3,754,579
Total Revenue

Strategic Highlights

Oak View Group (OVG) continues to be actively involved with the City and its consultant, Jones Lang LaSalle (JLL) on the development of the Silicon Valley/Santa Clara DMO, Inc dba Discover Santa Clara
®. In the third quarter, the OVG General
Manager, as a board member of Discover Santa Clara ®, participated in interviewing Director of Sales candidates, prepared the interim Booking Policy changes with the CEO, assisted in hiring an accounting firm to produce new financial SOPs, and provided input on the submission of multiple proposals to potential clients.

OVG and its partners from Levy, Smart City and Encore implemented the Convention Center’s new Booking Policy and continued prospecting new business focused on bringing high impact events to the destination. Sales efforts were aligned with OVG, Levy and the DMO’s overlapping key performance indicators (KPIs). Bookings are steady, but still below pre-pandemic levels. The recent economic slowdown and continued fears of inflation have led to a few cancellations. OVG and its leadership continue to monitor the on-going layoffs within the tech industry and are watching for any trends that may impact the overall business at the Convention Center.

OVG continued to phase in and out employees. Employee totals varied from 25 to 30 based on event load and projected revenue generation. All employees were brought back in accordance with SB 93, California’s Rehiring and Retention Law.

Financial Highlights

The first two months of the third quarter started very slowly. However, the event load increased significantly in March as Banquets and Conventions exceeded their numbers.

Gross revenue, January through March, was $3,754,579 representing 104.17% of the overall budget for revenue. Conversely, expenses totaled $3,211,082, 91.19% of the budgeted expenses for the quarter, resulting in an overall profit of $543,497 for the third quarter.
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Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 3 of 15

Event Highlights

Fifty-one events took place during the quarter, 53 less than the budgeted number of 104. In the quarter, 22 events were canceled, one event rescheduled their dates, seven events canceled, and 14 clients did not move forward with their proposal. Budgeted meetings continue to underperform, while Special Events and Trade Show feed-in business did not materialize at the anticipated levels.

In January, the Center hosted the Precision Medicine World Conference. Over 2,500 attendees took part in the three-day event. In February, the Silicon Valley Auto Show, an event previously held in San Jose, attracted over 10,000 car enthusiast and guests.

March was highlighted by SNUG 2023. Over 1,500 attendees took part in this event that returned to the center for the first time since before the pandemic.

Precision Medicine World Conference
Silicon Valley Auto Show
SNUG 2023

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 4 of 15

Operational Highlights

 As mentioned above, 51 events took place in the third quarter. Thirteen in January, eleven in February, and 27 in March.
 The General Manager (GM) continued to monitor event load and scheduled staffing levels based on business quantity and projected revenue generation. Therefore, employee levels varied from 25 to 30 throughout the quarter.  The GM met with the new Teamsters, Local 853, business agent to provide background and proposals from prior negotiations on the Collective Bargaining Agreement. New dates for negotiations are set in early Q4.  Created a thorough analysis of Convention Center events held from October of 2021 through December of 2022 to utilize for the preparation of a new two-year operating budget.
 Collaborated with Discover Santa Clara® and Levy Restaurants to review, refine and submit the two-year operating budgets for FY 2023/24 and FY 2024/25.  Updated OVG 360’s KPI’s for FY 2023/24 and FY 2024/25 and submitted to the City for review and approval.
 GM finished updates to the Santa Clara Convention Center Facility Use Guide. The new guide will be implemented at the beginning of the fourth quarter.  GM continued to oversee the Convention Center Safety Committee. During the quarter, the GM and the Safety Committee team held multiple evacuation drills.

Other Noteworthy Highlights

 In Q3, OVG hosted 34 site tours for potential future events at the Convention Center.  The OVG GM met with Discover Santa Clara® (DSC), Levy and JLL to review the current Convention Center Booking Policy. The group discussed the creation of new thresholds and proposed adjustments based on the team’s meeting with the Santa Clara Tourism Improvement District’s (SCTID) hotels in the second quarter.  OVG held interviews for the vacant position of Sales Coordinator and Operations Supervisor roles, positions OVG has been trying to fill since June of 2022. Offers were extended for both positions to qualified candidates. The Sales Coordinator began work in early March. The Operations Supervisor started in mid-March.  The OVG GM along with the Sr. Sales Manager, Levy and DSC attended a meeting with the SCTID hotel GMs and Director of Sales. Conversations focused on Convention Center data and the proposal of new thresholds for the Convention Center Booking Policy. The updated Booking Policy was approved and implemented by the DSC Board of Directors in March.
 OVG GM collaborated with the City to provide a letter of support and potential pricing for the Bay Area’s bid for Super Bowl 60.

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 5 of 15

Financial Summary

Financial Results
The third quarter has historically been slower for the Center. Despite net losses incurred in January and February, the quarter ended on a positive note with a strong performance in March, resulting in a profitable quarter overall. The Conventions and Banquets segments performed better than expected, with Conventions generating significant revenue from catering. As a result, the quarter saw a total gross revenue of $3,754,579, exceeding the budgeted amount by $150,587. Q3's net income of $543,497 was $460,849 higher than the budgeted amount of $82,648.

Financial Summary – 3
rd Quarter Ended March 31, 2023
Projected in Budget Actual Difference
Gross Revenue $3,603,992 $3,754,579 $150,587 Total Expense $3,521,344 $3,211,082 $310,262 Net Income $82,648 $543,497 $460,849

Total expenses for the quarter were $3,211,082 or $310,262 less than the budgeted amount of $3,521,344. There was $142,974 of other revenue recognized in Q3 primarily from cancelation fees.

The year-to-date expenses were $8,922,888, a year-to-date positive variance of $1,191,970 versus budgeted expenses.

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 6 of 15

Income Statement

SANTA CLARA CONVENTION CENTER

QUARTERLY GROSS INCOME STATEMENT
For the Nine Months Ending March 31, 2023

QUARTER 3 TO DATE YEAR TO DATE

BUDGET ACTUAL VARIANCE BUDGET ACTUAL VARIANCE

Number of Events 104 51 (53) 270 158 (112) Number of Event Days 205 116 (89) 546 349 (197) Attendance 42,300 80,600 38,300 134,840 207,624 72,784 -
Event Revenue -
Rental 852,520 859,321 6,801 2,319,180 2,298,422 (20,758) Services 33,500 69,456 35,956 90,900 273,923 183,023 IT/Telecom 311,200 185,472 (125,728) 780,350 608,999 (171,351) Food & Beverage 1,891,935 1,461,047 (430,888) 5,276,235 4,255,347 (1,020,888) Electrical 101,600 417,558 315,958 270,548 723,213 452,665 Audio Visual 395,000 618,751 223,751 925,000 1,611,054 686,054 Total Event Revenue 3,585,755 3,611,605 25,850 9,662,213 9,770,958 108,745

Event Expenses
Services - 240 (240) - 42,303 (42,303) IT/Telecom 230,288 126,121 104,167 577,459 414,119 163,340 Food & Beverage 1,615,637 1,155,703 459,934 4,538,063 3,417,507 1,120,556 Electrical 76,200 321,706 (245,506) 202,911 556,664 (353,753) Audio Visual 264,650 437,013 (172,363) 619,750 1,127,990 (508,240) Total Event Expenses 2,186,775 2,040,783 145,992 5,938,183 5,558,583 379,600

Net Event Income (Loss) 1,398,980 1,570,822 171,842 3,724,030 4,212,375 488,345

Other Revenue 18,237 142,974 124,737 54,712 405,682 350,970

Total Net Event & Other
Revenue 1,417,217 1,713,796 296,579 3,778,742 4,618,057 839,315

Indirect Expenses
Executive 79,096 86,040 (6,944) 260,288 233,769 26,519 Finance 82,693 69,598 13,095 263,587 210,550 53,037 Event Services 111,476 110,932 544 326,072 317,354 8,718 Sales/Marketing 83,643 96,504 (12,861) 275,374 253,801 21,573 Operations 624,397 555,506 68,891 1,991,561 1,563,054 428,507 Overhead 353,264 251,719 101,545 1,059,793 785,777 274,016 Transition Costs
Total Indirect Expenses 1,334,569 1,170,299 164,270 4,176,675 3,364,305 812,370

Net Operating Income 82,648 543,497 460,849 (397,933) 1,253,752 1,651,685

Other Income/(Expense)
Net Income 82,648 543,497 460,849 (397,933) 1,253,752 1,651,685

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 7 of 15

Event Statistics

There were 51 events scheduled in Q3 with $3,611,605 in revenue and $2,040,783 in expenses. ‘Conventions’ and ‘Trade Shows’ generated the largest amount of revenue in the quarter.

Event Revenue

Event Net Revenue – 3
rd Quarter Ended March 31, 2023
Event Types Gross Revenue Cost of Sales Net Revenue
Banquets $164,801 $91,389 $73,412
Meetings 97,835 8,175 89,660
Consumer Shows 211,668 88,036 123,632
Trade Shows 832,511 654,700 177,811
Conventions 1,851,331 1,054,813 796,518
Special Events 150,987 24,825 126,162
Miscellaneous Events - - -
Sporting Events 302,472 118,845 183,627
Totals $3,611,605 $2,040,783 $1,570,822

This quarter, there was a profit of $1,570,822 and the gross event revenue was higher than anticipated. This was in spite of a lower number of events being contracted, 51 compared to the 104 budgeted. The benefit of fewer events is that it usually leads to a decrease in overall event expenses, which was the case in the third quarter.

Partners

Partner Revenue – 3
rd Quarter Ended March 31, 2023
Partner Gross
Revenue
Cost of
Sales
Net
Revenue
Levy Restaurants $1,461,047 $1,155,703 $305,344
Smart City (IT services) 185,472 126,121 59,351
ENCORE-AV (AV services) 618,751 437,013 181,738
Electrical 417,558 321,706 95,852
Totals $2,682,828 $2,040,543 $642,285

Partner revenue for Q3 was $2,682,828. The cost of sales was $2,040,543 for a net profit of $642,285. Year-to-date, net partner revenue shows a $1,682,333 profit versus budget.

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 8 of 15

Indirect Expenses

Total indirect expenses were $1,170,299 for the quarter.

Departments Expense Description Indirect
Cost
Executive Senior personnel $86,040
Marketing Sales and marketing related 96,504
Finance Finance and Human Resources 69,598
Events Staffing to manage events 110,932
Operations
Engineering, building services, security, and
all other related expenses to operate the
building
555,506
Overhead Non-departmental expenses 251,719
Transition Costs Costs related to the transition to OVG - Totals $1,170,299

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 9 of 15

Other Activities

In the third quarter, OVG GM, along with its Contract Administrators attended an interview with a potential candidate to replace the Levy GM. The previous Levy GM was promoted to a regional role.

OVG continued active prospecting for FY 2022/23 and FY 2023/24. OVG’s goal for the year is to average 204 active business prospects throughout the fiscal year. At the end of the third quarter, OVG’s sales team is actively working on 276 sales prospects.

Applying the goals of the booking strategy, OVG has put an emphasis on prospecting and generating leads for Priority 3 business. OVG is aiming to convert 20% of those prospects into tentative1 business. Of those tentative events, OVG will work to reach a conversion rate of 20% into definite2 business throughout the fiscal year. With a full year of data, the sales team is reviewing the conversion ratios. The partners and sales team continue to discuss and identify ideas or concepts that will differentiate the Santa Clara Convention Center from its competitors.

During the third quarter, the General Managers (GMs) of OVG and Levy worked together with the CEO of DSC to review and evaluate fresh marketing materials aimed at boosting sales for the destination. The marketing firm presented mock-ups of a proposed social media campaign, which began being released in February through online ads on LinkedIn and Instagram. The campaign primarily focuses on reintroducing DSC in Santa Clara, attracting new meeting planners and generating business for the destination. Additionally, the GM of OVG continued to collaborate with the DMO CEO to acquire room block pick-ups from events held at the Convention Center. As a part of this effort, requests for updated submissions were sent to the SCTID hotels.

1 A tentative is defined as having dates held and/or proposals issued to the client. 2 A definite is realized when a client signs its Use License Agreement for an event at Convention Center.

The Perfect Space for
endless possibilities.

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 10 of 15

Key Performance Indicators (KPIs)

Gross revenue was $3,754,579 and net income was $543,497 for Q3. Through the third quarter, the event mix shows the Convention Center hosted 14 of its targeted P3’s, 24 of its P4 goal and 120 of its P5 mark. Prospecting numbers remain strong as the Sales Manager continues to focus on bringing new business to the facility. KPI Q3 and YTD results are reported below.

Updates to the Convention Center Booking Strategy went into effect April 1, 2023.

Adjustments were made to the booking windows as well as the event type criteria (number of room nights and total Convention Center spend). The adjusted booking windows now provide a greater emphasis on P1 – P3 groups and events to ensure there is room for the highest revenue producing groups for the DMO, hotels, Convention Center, Levy, and the City. Groups are evaluated based upon priority number, current market conditions, day-of-week pattern, type of group (i.e., industry), Center revenue, and needs of all parties on a case-by-case basis.

• Priority 1 (P1) event – Large multi-day convention and/or conference that utilizes all venue space at the Convention Center, utilizes significant venue services such as food and beverage, audio-visual and information technology, and draws a substantial number of out-of-town visitors that stay in multiple Santa Clara hotels.

Based on projected combined building spend and peak hotel room nights booked, has an 18+ month booking window.

Performance Measures
2022/23
Target YTD January February March NOTES
$13,603,635 $10,176,340 $444,165 $1,102,786 $2,207,328

2. Net Income ($217,715) $1,257,752 ($153,379) ($27,962) $728,838 14,755 12,812 845 1,481 2,526

4. Economic Impact $17,234,704 $32,811,930 $1,104,661 $4,052,273 $6,477,245 85% - - - Reported at year-end
1% 0.00% 0.00% 0.00% 0.00%
3 0 0 0 0
2% 0.00% 0.00% 0.00% 0.00%
6 0 0 0 0
6% 8.86% 7.69% 9.09% 14.81%
24 14 1 1 4
18% 15.19% 0.00% 18.18% 7.41%
67 24 0 2 2
73% 75.95% 92.31% 72.73% 77.78%
274 120 12 8 21
Total Events 374 158 13 11 27

7. Community Benefit
2 1 0 0 0
60% 0% - - - Reported at year-end
20% 0% - - - Reported at year-end
220 249 240 258 276 Average for the year of P3, P4, P5

5. Customer Service Survey Results (overall satisfaction)

3. Number of Room Nights Consumed

1. Convention Center Gross Revenue
OVG Venue Management – Santa Clara Convention Center

8. Number of Prospects (active) (non-cumulative)
Percent of Center employees that volunteer in the community Percent of small, local and M/WBE businesses/vendors
Number of collaborative, community-based events hosted at the Center Percent of P5 Events
Number of P5 Events

6. Event Mix at the Convention Center (consumed)
Percent of P1 Events
Number of P1 Events
Percent of P4 Events
Number of P4 Events
Percent of P3 Events
Number of P3 Events
Percent of P2 Events
Number of P2 Events

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 11 of 15

• Priority 2 (P2) event – Primarily large multi-day convention and/or conference that utilizes most of the venue space at the Convention Center, utilizes venue services such as food and beverage, audio-visual and information technology, and draws out of town visitors that stay in multiple Santa Clara hotels. Based on projected combined building spend and peak hotel room nights booked, has a 12 – 18 month booking window.
• Priority 3 (P3) event – Multiple or single day event that utilizes space at the Convention Center. Attendance and out of town visitors are less than for a P1 or P2.

Examples of P3 events may include trade shows, consumer shows, smaller conventions/conferences, and sporting events. Based on projected combined building spend and peak hotel room nights booked, has a 9 – 12 month booking window.
• Priority 4 (P4) event – Typically a one- or two-day event that utilizes space at the Convention Center. Attendees are primarily local. Special events (e.g., graduations), smaller meetings and/or smaller trade and consumer shows are examples of P4 events. Based on projected combined building spend and peak hotel room nights booked, has a 6 – 9 month booking window.
• Priority 5 (P5) event – Usually a single day event. Examples of P5 events are banquets, galas, other social type events and meetings. Based on projected combined building spend and peak hotel room nights booked, has a 0 – 6 month booking window.

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 12 of 15

Forecast

The Center operated at a profit of $1,253,752 through Q3 as a result of larger than anticipated revenues in the month of March. Forecast for the remainder of FY 2022/23 are projected at a $471,208 loss resulting in an overall profit of $782,544 for the fiscal year. If these projections hold, the Center will beat its budgeted loss of $217,715 by $1,000,260. While we are now three quarters of the way through the fiscal year, short- term bookings continue to be active, and the event numbers are expected to grow.

SANTA CLARA CONVENTION CENTER

ROLLING FORECAST
FY 2022/23

ACTUAL YTD FORECAST TOTAL ORIGINAL
Jul - Mar Apr - Jun PROJECTION BUDGET VARIANCE FY 2023 FY 2023 FYE 6/30/23 FYE 6/30/23

# OF EVENTS 158 83 241 374 (133) DIRECT EVENT INCOME $ 2,724,922 $ 1,004,743 $ 3,729,665 $ 3,519,063 $ 210,602 ANCILLARY INCOME 1,487,453 604,824 2,092,277 1,693,161 399,116 TOTAL NET EVENT INCOME 4,212,375 1,609,567 5,821,942 5,212,224 609,718 OTHER INCOME 405,682 - 405,682 72,950 332,732

EXECUTIVE 233,769 103,897 337,666 339,385 1,719 MARKETING 210,550 128,578 339,128 346,281 7,153 FINANCE 317,354 105,785 423,139 429,193 6,054 EVENTS OPERATIONS 253,801 98,700 352,501 359,017 6,516 OPERATIONS 1,563,054 1,044,581 2,607,635 2,615,957 8,322 OVERHEAD 785,777 599,234 1,385,011 1,413,057 28,046 INDIRECT EXPENSES 3,364,305 2,080,775 5,445,080 5,502,889 57,810

OPERATING NET INCOME
(LOSS) 1,253,752 (471,208) 782,544 (217,715) 1,000,260

NET INCOME (LOSS) $ 1,253,752 $ (471,208) $ 782,544 $ (217,715) $ 1,000,260

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 13 of 15

FY 2022/23 Capital Improvement Projects (CIP) Budget

CIP Project Updates

• OVG continued to work with Levy and Sixth Dimension, the Center’s third-party project management team, on revising the scope of work for kitchen upgrades at the Center. Bid documents are expected to be issued within the fourth quarter. • OVG GM successfully negotiated and finalized an agreement with AVI-SPL for the purchase and installation of the digital signage project. Installation is expected to begin in Q4.
• Due to an unexpected power outage, the OVG GM worked with staff and the City to purchase and repair a new breaker for the Convention Center. The power outage, which lasted several weeks, led to additional repairs needing to be made on operating systems. OVG gathered information and invoices and will be requesting emergency funds for these repairs. The request will be submitted in Q4.
• As a result of the power outage, the OVG GM worked with OVG Corporate and Sixth Dimension to prepare and issue an RFP for a full electrical assessment of the Convention Center. Proposals for the project are due at the end of April. • The agreement for the Levy refrigeration project was negotiated with the vendor throughout the quarter. The agreement is expected to be signed early in the fourth quarter with work estimated to start either in the summer of 2023 or winter of 2023, based on event load.
• The airwalls in the Grand Ballroom have continued to deteriorate due to wear and tear. OVG 360 is in the process of identifying if additional repairs can be made or if a full replacement of the air wall system will be required. OVG will submit their findings to the City in April.

CIP Project Budget

SANTA CLARA CONV ENTION CENTER - OV G

CAPITAL PROJECTS
Proj. # Project Name Phase CITY/OVG 360

REV ISED BUDGET
L EV Y TOTAL BUDGET YTD E xp. Balance
001 Convention Center HVAC Study - $ - $ - $ - $ - $ - 002 Convention Center HVAC - Duct Work - $ - $ - $ - $ - $ - 003 Convention Center HVAC - BMS System
Ud
Completed FY 2019/20 $ 20,450 $ - $ 20,450 $ 20,450 $ - 004 Convention Center HVAC Portable A/C Units Completed FY 2020/21 $ 75,350 $ - $ 75,350 $ 75,350 $ - 005 Convention Center Security System Completed FY 2021/22 $ 177,381 $ - $ 177,381 $ 172,831 $ 4,550 006 Convention Center Lobby Roof (Glass
Pyramids) Assessment and R epair
Completed FY 2021/22 $ 480,787 $ - $ 480,787 $ 479,300 $ 1,487 007 Convention Center Building E nvelope Repair
- Terrace Building Front
- $ - $ - $ - $ - $ - 008 Convention Center Interior Digital Signage
and Display System
Planning $ 855,386 $ - $ 855,386 $ 476,389 $ 378,997 009 Convention Center Interior Paint Completed FY 2021/22 $ 694,994 $ - $ 694,994 $ 648,052 $ 46,942 010 Convention Center Door Replacements - $ - $ - $ - $ - $ - 011 Convention Center Facility Lighting Project - $ - $ - $ - $ - $ - 012 Convention Center Riding Vacuum Purchase Completed FY 2019/20 $ 31,238 $ - $ 31,238 $ 31,238 $ - 013 Convention Center Carpet Replacement Completed FY 2021/22 $ 1,628,720 $ 241,856 $ 1,870,576 $ 1,751,725 $ 118,851 014 Balance - Contingency - $ 145,694 $ - $ 145,694 $ 32,924 $ 112,770 015 Kitchen/Tech Café/Stand B Planning $ - $ 1,757,065 $ 1,757,065 $ 215,663 $ 1,541,402 TOTAL $ 4,110,000 $ 1,998,921 $ 6,108,921 $ 3,903,922 $ 2,204,999

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 14 of 15

Community Involvement

In the 3rd Quarter, the OVG team, with its partners at Levy met to strategize for its second community event of the fiscal year. The Community Committee is moving forward with a blood drive and is strategizing on a theme and additional components that will be involved.

The second community event is scheduled for late in the fourth quarter.

+
American Red Cross
Silicon Valley Chapter

Santa Clara Convention Center FY 2022/23 3rd Quarter Report Page 15 of 15

Santa Clara Convention Center
5001 Great America Parkway
Santa Clara, CA 95054
Tel: (408) 748-7000
www.santaclaraconventioncenter.com
General Manager: Kelly Carr
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-252 Agenda Date: 5/23/2023

REPORT TO CITY COUNCIL

SUBJECT
Action on a Vesting Tentative Map for 3000 Patrick Henry Drive (CEQA: Addendum to the Patrick Henry Drive Specific Plan EIR)

BACKGROUND
The Applicant, Summerhill Apartment Communities, is requesting approval of a Vesting Tentative Map to subdivide one existing parcel into two lots. The Vesting Tentative Map supports the development of a seven story, 307-unit mixed use apartment community containing 4,000 square feet of retail space, a 5,000 square-foot community/civic art center condominium space for use by the City, and an approximately 9,250 square-foot Art Park to be dedicated to the City. The community/civic art center condominium space would be located on the ground floor of the residential building, while the Art Park is the west side of the building. Both are requirements of the Patrick Henry Drive Specific Plan. The purpose of the subdivision is for the dedication of the Arts Park to the City in fee and the community/civic art center as a condominium space.

The project site is located on the south side of Patrick Henry Drive within the Patrick Henry Drive Specific Plan. The property is zoned Urban Village (UV149D) and has a General Plan land use designation of Urban Village (100-149 du/ac). The Architectural Review of the seven-story multifamily building was approved at the Development Review Hearing (DRH) on March 15, 2023, finding the project consistent with the applicable requirements of the Zoning Ordinance and Patrick Henry Drive Specific Plan. An Addendum to the Patrick Henry Drive Specific Plan Environmental Impact Report (EIR) was also approved at the March 15, 2023 DRH.

City Council review and approval is required for minor subdivisions under City Code Section

17.05.220.

DISCUSSION
Subdivision Map applications are reviewed for General Plan and Zoning Code consistency, and conformance with the Subdivision Map Act. The proposed Vesting Tentative Map was reviewed by the City’s Subdivision Clearance Committee and determined to be complete on February 14, 2023.

Staff has confirmed that the proposed subdivision will not result in any inconsistencies with the General Plan and zoning designations for the property, Building Code, or other applicable requirements. Conditions of Approval have been prepared and are provided as Attachment 3.

Approval of the Vesting Tentative Map will enable the development of a new residential building and the delivery of public amenities, consistent with the City’s goals and objectives as set forth in the General Plan and Patrick Henry Drive Specific Plan.

ENVIRONMENTAL REVIEW
An Addendum to the Patrick Henry Drive Specific Plan Environmental Impact Report (EIR) was prepared in accordance with the California Environmental Quality Act (CEQA), and approved at the City of Santa Clara Printed on 5/17/2023Page 1 of 2
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23-252 Agenda Date: 5/23/2023
March 23, 2023 DRH for the 307-unit residential development. The proposed Vesting Tentative Map was contemplated by the Addendum, is consistent with the approved project and would not result in a new impact on the environment or significantly increase the severity of any previously identified impact.

FISCAL IMPACT
There is no cost to the City other than administrative staff time and expense for the processing of this application.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
On March 29, 2023, a notice of public hearing was published in The Weekly, a newspaper of general circulation, and on March 30, 2023, a notice of this item was posted in three conspicuous locations within 300 feet of the project site and mailed to property owners within 1000 feet of the project site. At the time of this report, the Planning staff has not received any public comments regarding the proposed project.

Public contact was also made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Adopt a resolution to approve the Vesting Tentative Map to subdivide the existing lot into two lots with one condominium unit at 3000 Patrick Henry Drive.

Reviewed by: Andrew Crabtree, Director of Community Development Approved by: Jōvan D. Grogan, City Manager

ATTACHMENTS

1. Resolution to Approve the Vesting Tentative Map

2. Conditions of Vesting Tentative Map Approval

3. Vesting Tentative Map
City of Santa Clara Printed on 5/17/2023Page 2 of 2
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Resolution/ 3000 Patrick Henry Drive - Vesting Tentative Map Page 1 of 5 Rev. Rev: 11/22/17; Typed: 04/05/19

RESOLUTION NO. __________

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
TO APPROVE A VESTING TENTATIVE MAP (PLN22-00458) AT
3000 PATRICK HENRY DRIVE, SANTA CLARA

BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, on August 15, 2022, Summerhill Apartment Communities (“Applicant”) on behalf of Pactron Ventures ( “Property Owner s”) filed an application (PLN22-00458) to subdivide one existing parcel into two lots with one condominium unit with a total lot area of 2.52 acres, located at 3000 Patrick Henry Drive (“Project Site”) in accordance with the development plan (PLN22- 00458) approved for the Project Site;
WHEREAS, on March 15, 2023, the Architectural Review (PLN22-00458) to construct a 7-story 307-unit mixed use apartment community containing 4,000 square feet of retail space, 5,000 square-foot community/civic art center condominium space, and an approximately 9,250 square- foot dedicated Art Park was approved at the Development Review Hearing (DRH); WHEREAS, the application is for a Vesting Tentative Map (PLN22- 00458) to subdivide one existing parcel into two lots with one condominium unit to serve the development; WHEREAS, the proposed subdivision is consistent with the approved site plan and improvements on the Project Site for the development of a 7- story 307-unit mixed use apartment community containing 4,000 square feet of retail space, 5,000 square -foot community/civic art center condominium space, and an approximately 9,250 square- foot dedicated Art Park as entitled on March 15, 2023;
WHEREAS, pursuant to Section 17.05.220 of the Code of the City of Santa Clara (“SCCC”), a Tentative Parcel Map shall be required for all divisions of land into four or fewer parcels; WHEREAS, on February 14, 2023, the Subdivision Clearance Committee determined that the application was complete and that the proposed Vesting Tentative Map should proceed to the City Council in conformance with Section 17.05.220 of the SCCC; Resolution/ 3000 Patrick Henry Drive - Vesting Tentative Map Page 2 of 5 Rev. Rev: 11/22/17; Typed: 04/05/19

WHEREAS, an Addendum to the Patrick Henry Drive Specific Plan Environmental Impact Report (“EIR”) and Mitigation Monitoring and Reporting Program was prepared in accordance with the California Environmental Quality Act and approved at the Development Review Hearing on March 15, 2023, for the Project;
WHEREAS, the proposed Vesting Tentative Map is consistent with the previously approved Project and would not result in a new impact on the environment or significantly increase the severity of any previously identified impact;
WHEREAS, SCCC Section 17.05.220 requires that the City Council conduct a public hearing before the approval of a Vesting Tentative Parcel Map for the division of land; WHEREAS, on March 30, 2023 , notices of the public hearing on the Vesting Tentative Parcel Map were posted within 300 feet of the Project Site and mailed to all property owners within 500 feet of the property, according to the most recent Assessor’s roll; WHEREAS, a notice of the public hearing was published in The Weekly, a newspaper of general circulation, on March 29, 2023, for a meeting to be conducted on May 23, 2023; and WHEREAS, on May 23, 2023, the City Council held a duly noticed public hearing to consider the Vesting Tentative Parcel Map application, at which time all interested persons were given an opportunity to give testimony and the City Council considered the information presented in the Staff Report and all verbal and written evidence.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the City Council hereby finds that the above Recitals are true and correct and by this reference makes them a part hereof.

2. Vesting Tentative P arcel Map Findings. Pursuant to California Government Code Sections 66426 and 66428 and SCCC Section 17.05.300(h), the City Council finds and determines that:

A. The Ves ting Tentative Map is consistent with the objectives, policies, general land uses and programs specified in the City’s General Plan in that the Vesting Tentative Map

Resolution/ 3000 Patrick Henry Drive - Vesting Tentative Map Page 3 of 4 Rev. Rev: 11/22/17
subdivides the existing 2.52-acre Project Site into two lots with one condominium unit to effectuate the previously approved residential development of a 7- story 307 -unit mixed use apartment community containing 4,000 square feet of retail space, 5,000 square -foot community/civic art center condominium space, and an approximately 9,250 square-foot dedicated Art Park, subject to conditions set forth in the Conditions of Vesting Tentative Map Approval, attached hereto and incorporated by this reference.

B. The design and improvements of the proposed subdivision are consistent with the City’s General Plan in that the Vesting Tentative Parcel Map facilitates development of a diversified housing stock for the community; and furthermore complies with the General Plan Land Use Designation for the site and the Patrick Henry Drive Specific Plan in that it transforms the underutilized properties from a vacant, low -intensity industrial use to a high density residential development that would transition in scale and intensity of use with existing and planned land uses; and is in proximity to transit with multi-modal connections to local and regional transit service to support transit ridership and reduce vehicle miles traveled.

C. The site is physically suitable for the proposed type of development, in that the Project will be the first site to transition within the Patrick Henry Drive Specific Plan area to residential use, as contemplated by the Specific Plan.

D. The site is physically suitable for the proposed density of development, in that the Project Site is in an urbanized area and is served by existing utilities and infrastructure.

E. The design of the subdivision and type of improvements are not likely to cause serious health problems, in that the operation and maintenance of the building and site improvements does not propose the use of hazardous materials.

F. The design of the subdivision and type of improvements are not likely to cause substantial environmental damage and will not substantially or unavoidably injure fish or wildlife or their habitat in that the Project Site is located in an urbanized setting, is a developed site, and

Resolution/ 3000 Patrick Henry Drive - Vesting Tentative Map Page 4 of 4 Rev. Rev: 11/22/17
the proposed subdivision includes mitigation measures, as identified in the EIR and MMRP, that reduces impacts to biological resources to less-than-significant levels.

G. The design of the subdivision and type of improvements will not conflict with easements acquired by the public at large or use of property within the proposed subdivision in that it is designed to avoid encroachment and conflicts with public easements in the site design.

H. The Tentative Parcel Map provides, to the extent feasible, for future passive or natural heating or cooling opportunities, in that it would allow flexibility in the development standards to maximize the benefits of green building standards for site and building design.

3. Based on the findings set forth in this Resolution and the evidence in the Staff Report and such other evidence as received at the public hearings on this matter before the City Council, the City Council hereby approves of the Vesting Tentative Map, substantially in the form on file as shown on the attached Vesting Tentative Map and Conditions of Vesting Tentative Map Approval, attached hereto and incorporated herein by this reference.

4. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 23RD DAY OF MAY 2023, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATT
EST:

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA
Attachments Incorporated by Reference:

1. Vesting Tentative Map

2. Conditions of Vesting Tentative Map Approval

________________________________________________________________________________ PLN22-00458 - 3000 Patrick Henry Drive Page 1 of 5
Vesting Tentative Parcel Map

CONDITIONS OF APPROVAL

GENERAL
A. If relocation of an existing public facility becomes necessary due to a conflict with the developer's new improvements, then the cost of said relocation shall be borne by the developer.

B. Comply with all applicable codes, regulations, ordinances and resolutions.

ATTORNEY’S OFFICE
A. The Developer agrees to defend and indemnify and hold City, its officers, agents, employees, officials and representatives free and harmless from and against any and all claims, losses, damages, attorneys' fees, injuries, costs, and liabilities arising from any suit for damages or for equitable or injunctive relief which is filed by a third party against the City by reason of its approval of developer's project.

COMMUNITY DEVELOPMENT

BUILDING DIVISION
BD1. Informational: Prior to overall construction permit application, submit to the Santa Clara Building Division, 2 copies of an addressing diagram request, to be prepared by a licensed architect or engineer.

The addressing diagram(s) shall include all proposed streets and all building floor plans. The addressing diagram(s) shall conform to Santa Clara City Manager Directive #5; Street Name and Building Number Changes, and Santa Clara Building Division Address Policy For Residential and Commercial Developments. The addressing diagram(s) shall indicate all unit numbers to be based off established streets, not alleys nor access-ways to garages. Allow a minimum of 10 working days for initial staff review. Please note city staff policy that existing site addresses typically are retired. Provide digital pdf printed from design software, not scanned from printed paper sheet.

BD2. Informational: The construction permit application drawings submitted to the Santa Clara Building Division shall include a copy of the latest Federal Emergency Management Agency (FEMA) Flood Zone Map: https://msc.fema.gov/portal/home
. The project drawings shall indicate how the project complies with the Santa Clara Flood Damage Prevention Code.

BD3. Informational: The construction permit application drawings submitted to the Santa Clara Building Division shall include Santa Clara Valley Urban Runoff Pollution Prevention Program Low Impact Development (LID) practices http://www.scvurppp-w2k.com/nd_wp.shtml . All projects that disturb more
than one acre, or projects that are part of a larger development that in total disturbs more than one acre, shall comply with the Santa Clara Valley Urban Runoff Pollution Prevention Program Best Management Practices (BMP): http://www.scvurppp-w2k.com/construction_bmp.shtml, and shall provide a Storm Water Pollution Prevention Plan (SWPPP) by a certified Qualified SWPPP Developer (QSD). All site drainage and grading permit applications submitted to the Santa Clara Building Division shall include a city of Santa Clara "C3" data form, available on this web page:
https://www.santaclaraca.gov/our-city/departments-g-z/public-works/environmental- programs/stormwater-pollution-prevention and will be routed to a contract consultant for review.

BD4. Informational: no California construction code review is being done at this time. The construction permit application drawings submitted to the Santa Clara Building Division shall include an overall California Building Code analysis, including; proposed use and occupancy of all spaces (19' CBC Ch. 3), all building heights and areas (19' CBC Ch. 5), all proposed types of construction (19' CBC Ch. 6), all proposed fire and smoke protection features, including all types of all fire rated penetrations proposed (19' CBC Ch. 7), all proposed interior finishes fire resistance (19' CBC Ch. 8), all fire protection systems proposed (19' CBC Ch. 9), and all means of egress proposed (19' CBC Ch. 10). -Noncombustible exterior wall, floor, and roof finishes are strongly encouraged. • During construction retaining a single company to install all fire rated penetrations is highly recommended.
• The grade level lobbies shall be min.1 hour rated all sides and above. • All stair shafts shall be min. 1 hour rated.
________________________________________________________________________________ PLN22-00458 - 3000 Patrick Henry Drive Page 2 of 5
Vesting Tentative Parcel Map
• All elevator shafts shall be min. 1 hour rated.
• All trash chute shafts shall be min. 1 hour rated.
• Recommendation: provide a minimum of two trash chutes; one for recyclables, one for trash, each trash chute to be routed down to a grade level trash collection room. • Any trash rooms shall be min. 1 hour rated all sides and above.

BD5. Informational: The overall project construction permit application shall include the geotechnical, architectural, structural, energy, electrical, mechanical, and plumbing drawings and calculations. Prior to the issuance of the overall project construction permit, a conditions of approval review meeting must be held in city hall, which meeting must be attended by the on-site field superintendent(s). The meeting will not be held without the attendance of the on-site field superintendent(s). The on-site grading permit shall be a separate permit application to the Building Division.

BD6. Informational: Temporary Certificates of Occupancy will not be routinely issued, and will be considered on a very limited basis only when there is a clear and compelling reason for city staff to consider a TCO. A TCO will be approved only after all applicable City staff have approved in writing; Planning, P.W./ Engineering, Fire Prev., Santa Clara Water, Silicon Valley Power, and any other applicable agencies such as the Santa Clara County Health Dept., with the Building Division being the final approval of all TCO.'s.

PLANNING DIVISION
P1. The project shall comply with the Conditions of Architectural Review approvals (PLN2022-00458) and the mitigation measures identified in the Determination of Consistency with the Patrick Henry Drive Specific Plan Environmental Impact Report (EIR).

P2. Developer shall prepare and submit Covenant, Conditions and Restrictions (CC&R$s) to the City for review and approval. The approved CC&Rs are to be recorded prior to the issuance of building permits and a copy is provided to the Planning Department.

FIRE
F1. F ire apparatus access roadways shall be provided so that all portion of an exterior wall of the first story of the buildings are located more than 150 feet from fire apparatus access as measured by an approved route around the exterior of the building. Ariel access roadways shall be located a minimum of 15 feet and a maximum of 30 feet from the protected building, or the project team will be required to mitigate the lack of compliance. If these conditions can not be met the project team will be required to complete an Alternative materials, design and methods of construction and equipment application. The required mitigation measure will be determined by the Fire Department.

F2. At time of Building Permit application provide documentation to show the minimum required fire-flow for the building based on the construction type and square footage in accordance with the California Fire Code, Appendix B, Table B105.1 can be met. A 75% reduction in fire-flow is allowed with the installation of a automatic fire sprinkler system designed in accordance with California Fire Code § B105.2. The resulting fire-flow shall not be less than 1,500 gallons per minute (or 1,000 gallons per minute for NFPA 13 fire sprinkler systems) minute for the prescribed duration.

F3. At time of Building Permit application, the required number, location and distribution of fire hydrants for the building based on the California Fire Code, Appendix C, Table C102.1 shall be incorporated into the construction documents. The required number of fire hydrants shall be based on the fire-flow before the reduction.

F4. At time of Building Permit application, construction documents for proposed fire apparatus access, location of fire lanes and construction documents and hydraulic calculations for fire hydrant systems shall be submitted to the Fire Prevention and Hazardous Materials Division.

F5. Prior to the start of construction, fire protection water supplies shall be installed and made serviceable prior to the time of construction or prior to combustible materials being moved onsite, unless an approved alternative method of protection is approved by the Fire Prevention and Hazardous Materials Division.
________________________________________________________________________________ PLN22-00458 - 3000 Patrick Henry Drive Page 3 of 5
Vesting Tentative Parcel Map
F6. At time of Building Permit application, construction documents for the fire department apparatus access roads are required submitted to the Fire Prevention and Hazardous Materials Division. Access roadways shall be provided to comply with all of the following requirements:
a. Fire apparatus access roadways shall be provided for every facility, building, or portion of a building hereafter constructed or moved when any portion of an exterior wall of the first story of the building is located more than 150 feet from fire apparatus access as measured by an approved route around the exterior of the building.
b. Fire apparatus access roadways shall have a “minimum” width of a fire apparatus access roadway for Engines is 20 feet. The “minimum” width of roadways for aerial apparatus is 26 feet. Ariel access roadways shall be located a minimum of 15 feet and a maximum of 30 feet from the protected building and the sides of the building requiring access shall be approved by the Fire Department. Trees, overhead wiring, etc. shall not conflict with any means of fire department access.
c. Fire access roadways shall have a “minimum” unobstructed vertical clearance of not less than 13 feet 6 inches. Aerial apparatus access roads may require additional vertical clearance. d. Fire access roadways shall All fire department access roadways shall be an all-weather surface designed to support the imposed load of fire apparatus with a gross vehicle weight of 75,000- pounds.
e. Fire apparatus access roadways shall have a “minimum” inside turning radius for fire department access roadways shall be 36 feet or greater. f. Dead-end fire apparatus access roadways in excess of 150 feet in length shall be provided with approved provisions for turning around.
g. Traffic calming devices are not permitted on any designated fire access roadway, unless approved by the Fire Prevention & Hazardous Materials Division. h. All Fire Department Access roadways shall be recorded as an Emergency Vehicle Access Easement (EVAE) on the final map. No other instruments will be considered as substitutions such as P.U.E, Ingress/Egress easements and/or City Right-of-Ways. i. All gates installed on designated fire department access roads are required to electrically automatic powered gates. Gates shall be provided with an emergency battery power supply, or shall be a fail-safe design, allowing the gate to be pushed open without the use of special knowledge or equipment. To control the automatic gates a detector/strobe switch shall be installed to allow emergency vehicles (e.g., fire, police, ems) to flash a vehicle mounted strobe light towards the detector/strobe switch, which in turn overrides the system and opens the gate.

The gates shall be equipped with a TOMAR Strobe Switch or 3M OPTICOM Detector to facilitate this override. Said device shall be mounted at a minimum height of seven feet (7’) above the adjacent road surface and is subject to an acceptance test witnessed by the Fire Department prior to final approval of the project.

F7. Provisions shall be made for Emergency Responder Radio Coverage System (ERRCS) equipment, including but not limited to pathway survivability in accordance with Santa Clara Emergency Responder Radio Coverage System Standard.

F8. Prior to issuance of a Building Demo Permit, Steps 1 through 3 summarized below must be addressed during the planning phase of the project. Submit Phase II environmental documents:
a. Step 1 – Hazardous Materials Closure (HMCP): This is a permit is issued by the Santa Clara Fire Department, Fire Prevention & Hazardous Materials Division. Hazardous materials closure plans are required for businesses that used, handled or stored hazardous materials. While required prior to closing a business this is not always done by the business owner, and therefore should be part of the developer’s due diligence. The hazardous materials closure plans demonstrate that hazardous materials which were stored, dispensed, handled or used in the facility/business are safely transported, disposed of or reused in a manner that eliminates any threat to public health and environment.
b. Step 2 – Site Mitigation: Site mitigation is the cleanup or management of chemical contaminants in soil, soil vapor or groundwater. The type and extent of contamination on site(s) governs which of the regulatory agencies noted below will supervise the cleanup. ________________________________________________________________________________ PLN22-00458 - 3000 Patrick Henry Drive Page 4 of 5
Vesting Tentative Parcel Map
• Santa Clara Fire Department, Fire Prevention & Hazardous Materials Division (CUPA) • Department of Toxic Substances Control (DTSC)
• State Water Resources Control Board
• Santa Clara County, Department of Environmental Health. c. Step 3 – Community Development, Building Division Demolition Application: For the majority of projects within the City of Santa Clara, Steps 1 and/or 2 described above need to be completed prior to proceeding to demolition application in order to avoid permit approval delays. The purpose of a demolition permit is to ensure that the parcel is clear of debris and other health hazard material (lead, asbestos, etc.) and that the utility connections have been plugged and sealed.”
If the project intends to contract with a State or County Agency for onsite/offsite environmental remediation activities the following documentation shall be provided to the Fire Prevention & Hazardous Materials Division prior to issuance of a Building Permit for demolition or grading:
• Oversight agency case number; and
• Oversight mangers contact name, phone number.

PARKS & RECREATION
PR1. The mini park for the arts and the community building (condo) for the arts must be its own parcel(s) to be dedicated to the City in fee simple title, free of any encumbrances. The “no build easement” along the building in the mini park is acceptable.

PUBLIC WORKS

ENGINEERING
E1. Obtain site clearance through Public Works Department prior to issuance of Building Permit. Site clearance will require payment of applicable development fees. Other requirements may be identified for compliance during the site clearance process. Contact Public Works Department at (408) 615-3000 for further information.

E2. All work within the public right-of-way and/or public easement, which is to be performed by the Developer/Owner, the general contractor, and all subcontractors shall be submitted within a Single Encroachment Permit to be reviewed and issued by the City Public Works Department. Issuance of the Encroachment Permit and payment of all appropriate fees shall be completed prior to commencement of work, and all work under the permit shall be completed prior to issuance of occupancy permit.

E3. Submit public improvement/encroachment permit plans prepared in accordance with City Public Works Department procedures which provide for the installation of public improvements directly to the Public Works Department. Plans shall be prepared by a Registered Civil Engineer and approved by the City Engineer prior to approval and recordation of final map and/or issuance of building permits.

E4. Existing non-standard or non-ADA compliant frontage improvements shall be replaced with current City standard frontage improvements as directed by the City Engineer or his designee.

E5. Damaged curb, gutter, and sidewalk within the public right-of-way along property’s frontage shall be repaired or replaced (to the nearest score mark) in a manner acceptable to the City Engineer or his designee. The extents of said repair or replacement within the property frontage shall be at the discretion of the City Engineer or his designee.

E6. Overland release for the 100-year storm event from Lot 1 shall not flow onto adjacent parcels, including Lot 2 (Art Park).

E7. Dedicate required on-site easements for any new public utilities, and/or emergency vehicle access by means of subdivision map or approved instrument at time of development.

E8. Dedicate sidewalk easements along the project frontage where public sidewalks extend into private property. Sidewalk easements are to be 1’ behind proposed back of walk where there is landscaping ________________________________________________________________________________ PLN22-00458 - 3000 Patrick Henry Drive Page 5 of 5
Vesting Tentative Parcel Map
behind sidewalk. Sidewalk easement where hardscape is behind sidewalk is to be at back-of-walk. Cold joint is required between public sidewalk and private hardscape.

E9. Obtain City Council approval of a resolution ordering vacation of existing public easement(s) proposed to be abandoned, if any, through Public Works Department, and pay all appropriate fees, prior to start of construction.

E10. After City Council approval of the Tentative Map, submit the Subdivision Map, prepared by a Licensed Land Surveyor or a Registered Civil Engineer with Land Surveyor privileges to the Engineering Department. The submittal shall include a title report, closure calculations, and all appropriate fees.

Subdivision map shall be recorded prior to building permit issuance.

SILICON VALLEY POWER
SVP1. If park requires an electrical service, would need to establish its own service with SVP as no cross- parcel distribution is allowed.

WATER & SEWER
W1. Related Approvals: Applicant shall comply with all related City approvals, entitlements, permits, or requirements associated with the subject property, unless explicitly superseded or revised by the Director of Water and Sewer Utilities.
3000 Patrick Henry Drive
SANTA CLARA, CA # 2019-0779
SummerHill Apartment Communities
777 California Ave.

Palo Alto, CA 94304
Architecture + Planning
888.456.5849
ktgy.com

PCC SUBMITTAL
DECEMBER 9, 2022 02 0 4 010
15' NOBUILDEASEMENT
LOT!
(AREA2. J1 AC ±)
PARCEL 13
386 M 4
APN, I 04 - 04-0 93
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--------------------------------- N89'40'25"E 379.51' -------------------- __ _ LEGEND
---- BOUNDARY
----E XISTI NGEASEMENT
---- ADJOINER PROPERTY UNE
---- EXISTI NG RIGHT OF WAY
---E XISTI NGCENTERUt.E
---- PROPOSED LOTLINE

ABBREVIATIONS
a.

EX
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ASSESSOR'S PARCEL NUMBER
ACRES

RIGHT OF WAY
SIDEWAI..J( EASUIENT
Sl11\\,\\lRI 1111

COMMUNITIES OF DIST INCTION
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N89'40'25"E 416.03'

MISSION COLLEGE BOULEY ARD

TO BE QUITCLAIMED

UNDERGROUND ELECTRIC EASEMENT
WATER Ull.lTY EASEMENT
(!)

CONTACTS

O'IINER/DEVELOPER
777 S001HCAUFORNIAAVENUE
PALO ALTO, CA 94304
(650)-842-2360

ELAINE BREEZE

CARLSON, BARBEE, & GIBSON
26J3 CAMINO RAMON, SlJITE 350
SANRAMON, CA 94583
(925)-8 66- 0322
RYAN HANSEN, P.E.

GENERAL NOTES

15. "· 18.
20 Sheet Number
TIH
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TM - 4
TM - 4.1
TM-5
TM- 6
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ASSESSOR'S PARCEL NO.: 104-04- 093
ADDRESS·
SITE AREA:

CONTOUR INTERVAL:

EXISTING LOTS
PRCf'OSED LOTS
D\oiELLJIG UNITS
SITEDENSITY:
1 FOOT (EXISl1NG)
'"' 121.2DU/AC

VICINITY MAP

NOT TOSCALE
GENERAL PLANOESIGNATION; PATRICK HENRY SPECIFIC PI.AN
PR<FOSEDLANDUS[;
BENCHMARK·

BASIS OF BEARING
EXISTING STRUCTURES·

EXISTING UTI LJ TI ES
TREES

PRIVATE UTILITIES
PUBLIC UTIUTIES:

LANDSCAPING
FUX)'J ZONE·
WELiS ONSITE:

UTI LI TIES
WATER
SEWER
STO'<M DRAIN

ELECTRIC
fil EPHONE
CABI.ETV
GRADING·
EROSION CONTROL:

CONDOMINIUM MAP;

SHEET INDEX
Sheet Tille

LIGHT INDUSTRIAL
RESIDENl1AL/RETAIL/ CI VIC
CITYOF SANTACI..ARA BENCHMARK 0- 5.GREAT AMERICA PARKWAY AND PATRICK HENRY DR, SE CORNER, 2 !° BRASS DI SK IN CONCRETE AT END OF CURB RETURN ON GREAT AMERICA PARKWAY (RESET 2021) EL • 16.89 NAVO 89

THE BASISOFBEARINGS FORTHIS SIJRVEY ISDCTERMINED BY FOUND MONUMEN TS LOCATEDON THE CENTERLINEOF PATRICK HENRY DRIVE SHOi\tll-l REON, THEBEARING BEING N89'40'25"EPER PARCEL MAP(387PM44).

Al1 EX1Sl1NGBUILDINGSANDPAVEMENTWITHINTHE PRQ.£CT BOUNDARY TOBE REMOVED.

EXISTING UTILJTIES WI THINTHEPRQ.£CTBOONOARYTOREMOVED ASNOTED STREETTREES Wlll BE INSTALLEDPER THECITY OF SANTACI.ARASTANDAROS. SEE LANDSC,IJ>EPLANS.AU.EX ISl1NG TREESTOBEREMOVEO.

PROPOSED ONSITE STORM DRAIN, SEWER. AND WATER FACILITIES \IIU BE PRIVATELY PUBLI CP!.RKUl1Ul1ES'Ml1BE CITY MAINTAINED
Al1 LANDSCAPING'MTHIN LOT1 V.,LL BE PRIVATELY O\\NEO ANO MAlNTAINED. LOT 2 V.,LiBEP\JBLJQY O'IINEDANDMAINTAJNED.

ZONEAH (El£V 17) PER FEMA MAP PANEL CREATED MAY 18, 2009 '°''

CITY OF SANTA CLARA

CITY OF SANTA CLARA
SlLICONVAllEY POWER
AT&T

COMCAST
PROPOSED GRADING AS SHOv,t,I IS PREUMINARY,FlNISI-IEDGRADING ISSlJB,.(CT TO FIN AL DESIGN.

EROSION CONTRct WILL BE PREPAREDFOO CITYSTANDARDS ANDABAG

RECCIIMENDATI ONS
ACON[)().IINIUMMAP'MLL BE RECORDEDFOR LOT1 AND TI-E SlJBDl,,,SION IS A CONDOMINIUMPRMCT AS DEFINED IN SECTlONS4125AND 4285ET.SEO.OFTHECIVIL COOEOF nlE STATEOF CAlJFORNIAAND FILIO PURSUANT TOTHESU8DIVI SIONMAP ACT.

THE TERMSAND PROVISIONS AND EASEMENT(S) CONT>JNED IN THEDOCUMENT ENl1TLED "AGREEMENT TORELOCATEEASEMENTRIGHTS" RECORDEDJJLY 01,1977 ASBOOKC965, PAGE352 0FOFACIAL RECOROS. NOTPLOTTATBLE.

TENTATIVE MAP FORCONDOMINIUMPURPOSES

EXISTING CONDITI ONS

PREUMINARY SITE PLAN

STREET SECTIONAND UTI LI TY PLAN

COMPOSITE UTIUTY PLAN

PRELIMINARY GRADING PLAN

PRELIMINARY STORMWATER MANAGEMENT PLAN

TREATMENT DETAILS AND CALCULATIONS

TENTAT IVE MAP FOR
IUM PURPOSES CONDOMIN TM-1
3000 Patrick Henry Drive
SANTA CLARA, CA # 2019-0779
SummerHill Apartment Communities
777 California Ave.

Palo Alto, CA 94304
Architecture + Planning
888.456.5849
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X

5.1 X
0 0
""
_J
u..l
u
°" ~
Sl11\\,\\lRI 1111

COMMUNITIES OF DIST INCTION
PARCEL13
386M4
APN: I 04-04-093

2.52AC±

MISSION COLLEGE BOULEY ARD
X
15 LEGEND
---- PROPOSED PROPERTY LINE
- - - - - AD..ONER PROPERTY LINE
- - - - - EXISTING EASEMENT LINE
• ~ • EXISTlNG STORM DRAIN PIPE
□ EXISTING STORM DRAIN CATCH BASIN
EXISTING MANHOI.£
I:@ EXISTINGSTORMFlElD INLET
- ~ - EXISTING SANITARY SEWER PIPE
- ----{TIJz::::R} -
~
- - ---QKllQ:J- - -
EXISTlNGJOINTTRENOi
EXISTINGFlBEROPTICU NE
------m::mo---
c_,
EXISTlNGFlRE HYDRANT

EXISTINGJOINTTRENOJBOX

EXISTINGELECTRQ IER

EXISTING TREE TO REMAIN
EXISTING TREE TOBEREMO\IED

ABBREVIATIONS
ACRES

APN ASSESSOR'S PARCEL NUMBER

CB CATCH BASIN
co1;, COMMUNICATIONS
F/0 FIBEROPTlC

FIELD INLET
me ELECTRICAL
"

EXISTING

FACEOFCURB

FIRE HYDRANT
..ONT TRENCH
MANHQE
R/W RIGI-IT Cf WAY
"'

STORM DR,'JN
"- STREET LI GI-H
ss SANITARY SEWER
SW SIDEWAU<

TBO TO BEOUITCLAIMED
m, TELEPHOOE
TR EE/ TREEIDNUMBER(PERARBORISTREPORn
TBR TOBE REMO\IED
WATER
"'

WATER MITER
T}j[ TffiMSAND PROv1SIONS ANDEASEMENT(S) CONT,1,INED IN THE DOCUMENT ENTITlID "AGREEMENT TORELOCAITEASEMENTRIGHTS"
RECORDEDJJLY01,1977ASBOOKC965, PAGE:352 0'"0Ffla ALRECORDS

NOTPLOTTATBLI
Ali EXISTING TRITSONSIITARETOBEREMOYED. SEEPRELIMINARY
ARBORIST REPORT D,t,.ITDAUGUST2022COMPLETEOBYHORTSCIENCEFOR TREE SIZES AND SPECIES.

OfFSITETREESTOBEC OORDINATEOWITH ADJACENTPROPERTYOWNERFOR REMOVAL IF IN CONFUCT'M THPROPOSEDRETAINING\1/ALL
EXISTING CONDITIONS TM-2
UP
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R
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3000 Patrick Henry Drive
SANTA CLARA, CA # 2019-0779
SummerHill Apartment Communities
777 California Ave.

Palo Alto, CA 94304
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□ I

15.3 PATRICK HENRY DRIVE
□ I

RESIDENTIAL

PARKING
RETAIL

PARKING
I □
□ I
' RESID •
GAfE
I
I
I
1_J I
L __ J
h~I I I~ I Ii i ii I Ii I I,~~~
Sll,\\,\\lRI 1111

COMMUNITIES OF DIST INCTION

15.6 X
I S/W
I
I
t
EXS'±
"" LANE
EE
me
FH
FO
'" LS
OHW
EX 12'

TRAVEL WAY
LEGEND
---- PRCPOSEDPRO'ERTYLJNE
----- EXISTINGADJACENTPRCf'ERT'!' UNE
----- EXISTING EASEMENT LINE
----- EXISTING CENTERLINE

PRCPOSEDLOT UNE

PRCPOSEDSIDEWALK

PRCFOSEDFACEOFCURB

PRCPOSEDUPOFGUTTER
-
PA'61ENT REPLJ.CEMENT

ABBREVIATIONS
ELECTRICAL EASEMENT PS£ PUBLIC SIDEWALK EASEMENT
ELECTRICAL eJE P\JBUC UTIUTYEASEMENT
[,t..SEldENT R/W RIGHT OF WAY
EXISTING so STORM DRAIN
FACE Of CURB SD£ STORMDR,l,,INEASEMENT
FlREHi'DRANT SANITARYSE't.£R
FlBEROPTIC S/W SOEWAfl<
INGRESS EGRESS EASEMENT TS£ TRAFFIC SIGNAL EASEMENT
LI\NOSCAPE WATER
OVERrEAD'MRE m 'MREQ.EARANCEEASEMENT
11\JE WATER UTILITY EASEMENT
EX
EX 60' R/W

EX PIL (L~~~~· ~=IES) :

I EX 1o·ucrr 1 : [)(48' ±

TC - TC
[ X 10'

TURNING
L,l,NE

0.5'C URB
EX12' EX5'±

TRAVE L WAY BIKE
LANE
FC 6'
I
VARIES
7'- 10'
LS
I I
EX5' VAR1Es1
3000 PATRICK
HENRY 0RIVE
..,~
5'MEANDERING
S/W \YrlERE
SHOYr.l

EX PAVDdENT

EXISTING PATRICK HENRY DRIVE STREET SECTION
PROTECTED TR,1,VELLANE

BIKELANE
EX60.R/W
EX 48'±
LEFTnJRN
LANE

NOT TOSCALE

0.5'CIJRB
10'
TRA~ LANE PROTECTED

BIKE LANE
EX
PL
w
EX 10'UGEE

I (MIN)
~ 4.5' I 7'

L/S I S/W

FUTURE PATRICK HENRY DRIVE STREET SECTION

NOTTO SCALE
I:

PRELIMINARY SITE PLAN
3000 PATRICK

HENRY DRIVE
TM-3
UP
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RT
R
T
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3000 Patrick Henry Drive
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SummerHill Apartment Communities
777 California Ave.

Palo Alto, CA 94304
Architecture + Planning
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M ..._ ,Pk
□ I

RESIDENTIAL

PARKING
RETAIL

PARKING
s~u U1 I I 1°1 I I 1°1 I I
1 °1 iljl~
10 ,,
IT1J I l □ I I I l □ I I I J 11
S- 29- .,=.;.;, ~
MISSION COLLEGE BOULEY ARD "--7 ,..

Sl11\\,\\lRI 1111

COMMUNITIES OF DIST INCTION
u

OSED PATRICK HENRY

TBANK IMPROVEMENTS ON
nlENORTHSIDE

SECTIONB

SECTIONB- B
SCALE:1" • 10'

TO BE CONSTRUCTED
B'l'FUM E DE',£1.0PER
R/W
<!I)
EX 12• W PIP£
~~l o~
GOOO

NEIGH BOR
~ NCE
I' RETAINING WALi

1.25' W/ "L" FOOTING
l-- 2.37'
57'E XR/YI
LEGEND
-~
Iii
PRIYOSEDPROPERT'l' LI NE

EXISTI NG EASEMENT LJNE

PROPOSED STORM DRAINPIPE
EXISTlNGSTORMDRAIN PIPE
STORt.lDRAIN FlELD INLI T

EXISTING STORMDRAINCHCHBASIN
~ PROPOSEDSANITARY~PIPE
- ~ EXISTING SANITARY SEWER PIPE
~ PROPOSED WATER PIPE
-~- EXISTING WATER PIPE
~ PROPOSED REC\'Cl..ED WATER
--~-- EXISTlNG RECYCLED WATER PIPE
- - ~-- EXISTING FlBER OPTIC UNE
• PROPOSED STORf.l DRAIN MANHo..E
• PROPOSED SANITARY SEWERMANHOI.£
(_) EXISTING MANHOlE
- -QD - PROPOSED JT LINE
r:=_1 EXISTlNG .xJINT TRENCH BOX
~ PROPOSED STREET LIGHT

M EXISTI NG FIRE HYDRANT
~
[!!][El
PROPOSED MEDIAFlLTER
PROPOSEOFIRE H't'llRANT

PROPOSEO JT BOXES

ABBREVIATIONS

RPDA REDUCE PRESSURE DETECTOR ASSEMBLY
RCP REINFORCffi CONCRETE PIPE
"' F/0
JT
POC
RW
Sil
so,H
Sil"
EX
Pl
J.5'QEAR

FIBEROPTIC
JOINTTRENQj
POINTOF CONNECTI~
RECYU.ED WATER
STORldDRAINldANHClE
STORldDRAINld EDIA Fll.TER

PATRICK HENRY DRIVE
SECTlON A- A
SCAL£: 1" ... 1D'

STREET SECTION AND
UTILITY PLAN TM-4
3000 Patrick Henry Drive
SANTA CLARA, CA # 2019-0779
SummerHill Apartment Communities
777 California Ave.

Palo Alto, CA 94304
Architecture + Planning
888.456.5849
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rv7
8"SEWERCOtlNEC
~

COMMUNITY /CMC ART CENTER
,---"-----~- -Jr\
FLEX

LOBBY/LEASING
Sl11\\,\\lRI 1111

COMMUNI TI ES OF D I ST I NCT I ON
RETAIL
LEGEND
-~
■

PROPOSEDPRCPERTY UNE

EXISTING EASEMENT LJNE
PROPOSED STCf<M DRAINPIPE

EXISTINGSTORM DRAIN PPE

STORMDRAINFIELD INLIT
EXISllNGSTORMDRAINCATQ-IBASlN
~ PRIYOSED SANITA RY SEWER PIPE
- [KJZ3D------- EXISTING SANITARY SE\IIER PIPE
--{JYY' PRCf'OSED WATER PIPE
- CTIJZ:fil - EXISTI NG WATER PIPE
~ PRCFOSED RECYCLED WATER
- -~- - EXISTING RECYQ.ED WATER PIPE
--~-- EXISTINGFIBEROPTICLNE
• PR<FOSEDSTORMDRAIN MANHOLE
• PRa>OSEDSANITARY SE'IIERMANHOLE
C] EXISTI NG MANH(U
- -Q[) - PRIYOSED JT LJ NE
r::_,
~
mll
[]!][ill

EXISTING JOINT TRENCH BOX
PROPOSED SlREETLJGHT
PRCfOSED JT TRANSFORMER
PRCPOSED JTS\lr1TCHVAULT

PRCPOSED JTMANHOLE
PRCPOS[DJTBOXES
(!)
1:,::
3 ~
ffi er,
t

ABBREVIATIONS

RPDA REDUCED PRESSURE DETECTOR ASSEMBLY

EX EXISTING
F/0 FIBER OPTIC
JOINTTRENQ-1
POC POINT Cf CONNECTION
RW RECY0..£0 WATER
so STORt.lDRAIN
SOMH ST<l\MDRAIN MANHctE
SOMF STCf<MDRAINMEDl,l,FlLTER
SANITARYSE'M:R
WATER

0.0 CN.JTSOEDIAI.IETER
NOTES

1. SEELANDSCAPEPLANSFORSJZEANOSPECIESOF

PROPOSEOTREESANOPLANTPALETIE
COMPOSITE UTILITY PLAN TM-4.1
UP
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3000 Patrick Henry Drive
SANTA CLARA, CA # 2019-0779
SummerHill Apartment Communities
777 California Ave.

Palo Alto, CA 94304
Architecture + Planning
888.456.5849
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~

RETAIL RETAIL
~ ~ RETAIL
8 < PARKING
::l"

RESIDENTIAL

PARKING
~~·II Ii I I~ 11 i I Ii I I 1~d
MISSION COLLEGE BOULEY ARD "'"
Sl11\\,\\lRI 1111

COMMUNI TI ES OF DIST INCT ION
• ~
m
~52.81
2!....

X STEPSX"
=;>
APN
104-04- 128
TOW17.5±

FENCEIIHH
2' RETAI Nlr-!G WALL
---
PRCf'OSED MANHQf
PRCPOSEDflELD INLET
PRCl'OSEDARE.I. DRAIN
PRCf'OSED MEOIAFILTER
SPOT GR.ij)[

SLOPE ARROW

NUMBER OF STEPS AND
1-EIGHTOFEAOISTEP

SURFACE FLOW

0.{RLAND RELEASEOIRECTION

ABBREVIATIONS

B/W BACK OF WALK
EXISTlNGGROUND

ESMT EASEMENT
FF
GR
L/S
PL
S/W
Til
EXISTlNG
FILL
GIWE

LANDSCAPE

PROPERTY LINE

SIDEWALK

TOPOFBANK

TIYOFOJ RB

ESTIMATED ROUGH GRADING

CUT/FILL QUANTITIES
CUT(CY) I 1100 CY
Fll (CY) I 550CY
NET( CY) I 550CY(C)
AeN
PL 104-04-0 94
BLOG
FF 18.1

EXISTI NG CROOND
--~

SECTIONB
NOT TOSCAL£

SECTIONC
NOTTO SC,1,LI

SECTIOND

NOTTOSCALE

PRELIMINARY

GRADING PLAN
TOW18.2

FENCE'MTH
2' RETAINING WA.I_
r-:'" -
3' RETAINING WALL
TM-5
UP
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3000 Patrick Henry Drive
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Palo Alto, CA 94304
Architecture + Planning
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CATEGOR'fC:TRANSIT ORIENTEDDE'y{l.OPf.lENT
LOCATION CREDIT:

I 100% 0fSITE ISLOCATEOWITHINAPOA

2. DENSITY/FAR CREDIT: ~ 100 DU/AC
3 MINIMIZEDPARKINGamn
0:1: AT- GRAOE SURF"ACEPARKING
TOTALMAX.NON- UD CREDI T:

TOTALOOSITEEffECTl 'A:IMPERI/IOUSAREA:

MIN.25%REQUIRED BYLJDTREATMENT
PROVIDEOEITTCTl'A:LJDTREATMENTAREAS:

PROVIDEOEITTCTl'A:NONLIDTREATMENTAREA
(AREABREAKDO\INEXClUDESANYOITSITETREATMENT)
= =-=:='!':::==MISSION COLLEGE BOULEY ARD =
25'
30,
'°' 75'
94,707Sf
23,677Sf
27,560Sf(29 .1%)
67,147Sf(70.9%)
SPfaAI PRO.FCTNON-1ID TREATMENTCREDITNOTFS

1. PRO.IECTSITE IS LOCATEDV.,T,jlN APRIORIT'r'DEVELOPMENTAREA(PDA), 2 PROPOSED PRMC T DENSITY IS 121.2 DU /AC PER SITE DATA RECEIVED FROM KTGY. 3 NOSURFACEPARKINGHASBEEN PROPOSEDFORTHISPROJECT.
4 MEDIAFILTERSIZINGANDSPEGIFICATlONS ISSUB.IECTTOFINAL ARCHITECTURAL BUILDING DESIGN. MEDIA FlLTERS Will BE WASHINGTON G.U.LD. AND T.A.P.E. CERTIFIED UNITS.

Sl11\\,\\lRI 1111

COMMUNITIES OF DIST INCTION
I
LEGEND
■ - - - ■ DRAINAGE MANAGEMENT AREA BOUND,1,R'f
-==-------=--
-~ -
•
DRAINAGE MANAGEMENTARE,t,.

PROPOSEDPRCPERTl'LJNE

PROPOSED STORM DRAINPIPE

EXISTING STORM DRAINPIPE
STORf.lDRAIN FlELD INLET

EXISTINGSTOOMDRAIN CATCHBASIN
PROPOSED MANHOI.£
EXISTINGMANHOI..I
PROPOSED MEDIAFlLTER
BI0-RETENTlON

ABBREVIATIONS
o"' DRAINAGE MANAGEMENT AREA
BR BIORENTENTlON

EX EXISTI NG
POC PaNT Of CONNECTION
so STORM DRAIN
so,H STORMDRAINMANHctE
so,c STORM DRAIN MEDIA FILTER

TREATMENT CONTROL MEASURE CALCULATION SUMMARY TABLE
FLOW T}jROOGH BR- 1 12,2:},I 12,234 12234
"

PLANTER
FLOW T}jROOGH 15,940 15,940 15940
" PLANTER
SDMF SDMF- 3 67,062 62,194 4,868 62681 ~ow I 1--r-+----+----+--+-----+---+----- ---+--+---'~- ---t--'~- ---t

N/A N/A
.~
4 SELfRETAINING 9,456 1,039 8417 N/A N/A N/A
f--+-----t-~-+--t---+---+----~--+----+------+------t
2 SDMF 3 - CX..OCASTLf PERKFILTER, 4' WIDE CONCRETE VAULT, THREE TO EIGHT CARTRIDGES/STACKS. {TREATMENT FLOW: 0.26 CFS) 3 SDMF 7 - CX..OCASTlEPERKFlLTER.~CRETECATCHBASIN,12"CARTR1DGE. (TREATM ENT FLOW:0,020CfS) 4 ANY MEDIA FlLTRATION UNITS Will BE INCLUDED IN T}jE PRO.IECT O&M MANUAL AND CONSIST Of ANNU,1,L CLEANING/VACUUMING FOR DEBRIS, INCLUDINGREGULARMAINTENANCESCHEDULINGDURING T,jE RAINY SEASON 5 6
8 9
BIORETENTION 3676 4'
BIO RETENTION BR- 6 6397 FLOW AND
VctUME(4)
SOMf SDMF- 7
'"''
~ow

SELF RETAINING N/A N/A N/A
SELfRETAINING N/A N/A N/A
(!)
I BIO-RETENTI ON SHALL BE PROVIDED ON PODIUM DECK IN PROPOSED PL.ANTER AREAS. WATER YIILL BE HARDPIPED I/IA DO'M-ISPOOT AND DISCHARGE DIRECTLY INTO THESE PLANTER ARE,1,S. WATER WILL INFlLTRATE T}jROUGI-I THE BIO-RETENTION MEDIA AND CW.ECT IN T}jE SUBDRAINWlilO-IWILLDIRECTW,1,TEROffTHEPODIUt.lDECK
2 STOOMWATER PASSING mROOGH FLOW- THROUGH PLANTERS WILL BE ROOTED N mE SAME SYSTEM AS THE WATER LANDING DIRECTLY 00 THE PODIUM DECK. BECAUSE Cf THE MIXING OF TREATED AND UNTREATED WATER, ALL WATER l'IILL THEN PASS THROUGH ONE Of ONE STOOM DRAIN MEDIAFlLTERS.
3 DE'y{l.OPER SHALL INSTALL AN Y APPROPRIATE STOOMWATER PctLIJTlON PREVENTlON f.lESSAGESUQI AS "NO DUMPING- flOWS TO THE BAY' 00 AN'fSTORf.lDRAINS LOCATEDONP RIYATE PRCPERTI'.

5. Dt.lA7AREA ISNOT TREATABI..EWIT}j 8I0RETENTlONDUE TO T}jELJMITEDSPACEALONGT}jE FRONTAGE. DMA7WlllTREA T AL15,96BSFVIA MEDIA FILTRATION UNIT. OMA 5 WAS EXPANDED TO TREAT AN ADDITION,l,L 2.046 Sf Of CffSITE IMPERVIOUS STREET FRONTAGE. 6 Dt.lAS5- 7 INCLUDEAPPROXIM ATELY0.33ACRESOfOFFSITEAREATHATISPROPOSEDTOBETREATEDVIA810RETENTI ONAREAOR MEDIA FILTER

PRELIMINARY

STORMWATER
MANAGEMENT PLAN TM-6
3000 Patrick Henry Drive
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SummerHill Apartment Communities
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CITY OF SANTA CLARA CONSTRUCTION NOTES

1. DURING Tl-lEBEGINNINGOF THECONSTRUCTlON, THEPRO..£CT,1,PPLJCANTSI-IAliARRANGEfORASITE VISIT (INSPECTION) BY A THIRD-PARTY RE"1EWER ACCEPTABLE TO THE aTY OF SANTA Q_ARA THAT THE INSTALL£[) STORMWATER TREATMENT MEASURES HAVE BEEN CONSTRUCTED IN ACCOODANCE Wini TI-lE Af'PR0',{[)BUILDINGPLANS. THETHIRD- PARTYREYIEWER 'Mll RECOMMEND nlEREQUIREDNUMBERorSITE INSPECTlONSAT DIFfERENTINTERVALS OFCONSTRUCTION.THETHIRD - PARTY RE\r1EWER MUSTBE A CIVIL ENGINEER, ARa-llTECT OR LANDSCAPE ARCl·IITECT REGISTERED IN THE ST.&.TE Cf CALIFORNIA AND f.lUST HAVE AaJ RRENTTRAJ NING ONSTORMWATER TREATMENTDESIGN.ALJSTorOUALIF1EDTHIRD-PARTY RE\r1EWERS CAN BE FOUND ON THE SANTA CLARA VAU.EY URBAN RUNOFf PCUUTION PREVENTION PROGRAM (SCVURPPP) \\£BSITE AT WWW.SCWRPPP- W21CCOM/CONSULTAtHSJJST.SHTML

2. SOILS IN Tl-lE BIORETENTI ONFACILJTIESSHOULDMEETnlEBIOTR[,1,lMENTSaL MIX(BSM)SPEa FICATIONSPER SCWRPPP C.JSTORMWATER HANDBOOK, APPENDIX C. A MINIMUM PERCOLATION RATE OF S INCHES/HOUR AND A MAXIMUM PEROOlATION RATE OF 10 INrnES/HOUR ARE REQUIRED (INITIAL INFILTRATION RATE MAY EXCEED nllSTOA LLOWFORTENDENCYl)'" INFlLTRATI ONRATE TOREDUCE 0"1:R TIME).PLANTINGSOILLAYER ,..JOI.JLD BEATL£AST 18 1NCHESDEEP.CONTRACTORTOSlJBMITMATERIALCERTIFICATESSIGNEDBYnlE t.lATERIALPRODIJCER,CERTIF'l'INGTI-IAT SaLCOMPLlfSl',H'1,0REXCffDS,SPEaFlEDREQUIREMENTSWlrnlN 6 1o10Nrns.
3 PERMEABLEORAIN ROCK SHALL BECI.ASS2PERM ROCKPERC ALTRANSSTANDARD SECTION 68-l. 025. n!E t.lATERIAL SHALL BE WASHED ANO FREEFROMCLAYORORGANIC MATERIAL

4. PERFORATEDPIPESHALLBESCX.\IENT WELDPVCSORJS(ORAPPRO\IEDEQUAL)'MTI-IPERFORATI ONSFACEO DO\\N. LOCATIONOFTI-IEPIPE VARIES,SEEPLAN.

5. INSTALLATIONOF POROUSPA"1:MENT AND/ORVAULTSSllALLBE DONEPER STANDARDDETAILSAND SPECflCATIONS.TI-IIRD PARTY REVl[WEROR"1:NDORS'1ALL INSPECT THEPOROUSPA\£MENT AND/OR VAULTS INSTALLATION (INCLUDING F NECESSARY, PERFORMING PERCOLATION TEsn AND SUBMIT THEIR CONCURRENCE LCTTER TO THE an I)'" SANTA a.ARA
6 FORANYLNERPENETRATIONS,RADIALCIJTTI-IE UNERFORPIPE.MASTI CANDSEALWlnl PIPECLAIAPTO

INSURE WATER- TI GIH SEAL
7 SEE LANDSCAPE PLANS AND SPECIFICATIONS FOR PLANTING MATERIALS \lilnllN BIO-RETENTION FAOUTIES

SOURCE CONTROL MEASURES
4 REGULAR INSPECTION CF ST<l<M ORAIN FAOUTIES.

Sll~\MlRHILL

COMMUNITIES OF DIST INCTION

COOBLESTONEDISSIPATER

PROPOSED TO BE PLACED BELOW EACH BUILDING DO'/INSPOUT
ARCHITECTIJRAL CO\IERALLEXPOSEDEARTH'lr1nl
WI NDOW fLOAT-RESISTANTMULOl(J" MIN)

SUBDRAINCLEANOUT

ATGRADE
MINFILTERMEDIA.PLANTINGSOILMIX

FLOW-THROUGH PLANTER AREA
NOTE: 6"QASSnD RAINROCK SECTIONREDIJCEOFROM 12"ASPREV10USLYAPPROVED BY THE aTY AND CCXJNTY CF SANTA Cl.ARA. REDUCED BASE ROCK ALLOWS Fal A SHORTERPLANTERHEIGITANO REDUCES PODIUMDECkWEIGHTSINCENOSTORAGE ISREOUIRED.

CONNECTED TO OTY SYSTEM

PUBLIC RIGHT OF WAY

FLOW-THROUGH PLANTER AREA
(BR 5 & 6)

NOTTO SCALE
!9!!:....__
U/1.1)
~
Surfa<:eType Aru(SFJ Are.Ad'ustmentFKtor
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TREATMENT DETAILS
AND CALCULATIONS TM-7
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-472 Agenda Date: 5/23/2023

REPORT TO COUNCIL

SUBJECT
Action on an Agreement with CSG Consultants, Inc. for Design Professional Services for the Miscellaneous Asphalt and Concrete Maintenance and Repairs Project and Related Budget Amendments

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The City’s approved Capital Improvement Program has several projects that include miscellaneous asphalt and/or concrete pavement repair. The scope of work for a number of these projects at several different City facilities is being combined into one project. In addition, pavement maintenance work funded by the Convention Center Maintenance District (No. 183) is being included in this combined project. Administering the design and construction as one combined project allows the City to hire one engineering consultant for design and to bid the work under one construction contract. This combining of projects creates City staffing efficiencies and lowers the overall management and administration time necessary to deliver the project. Also, bidding the work out under one construction contract has the potential to reduce construction mobilization and unit costs (i.e. contractor can procure greater quantities of materials at lower prices).

The scope of work for the combined project generally includes asphalt pavement repair, seal coating, concrete removal and replacement, grading and base material repair, and replacement of ancillary features such as ADA ramps, and pavement striping. The work will take place at various sites throughout the City, including City Hall (visitor parking lot at the corner of Warburton Avenue & Lincoln Street), Central Park Library, Convention Center, and three water well and five sanitary sewer pump station sites.

DISCUSSION
A formal selection process was utilized to solicit proposals from consultants to provide the requested design professional services. In January 2023, a competitive Request for Proposals (RFP) was published on the City’s e-procurement platform. The City received proposals from three firms:

Bellecci, CSG Consultants, Inc., and Wilsey Ham. A selection panel consisting of staff from the Department of Public Works and the Water & Sewer Utilities Department evaluated each proposal against the criteria set forth in the RFP, including proposal responsiveness, qualifications of the firm, qualifications of key staff, project approach, and project schedule.

Based on the evaluation performed by the selection panel, staff recommends awarding the agreement to CSG Consultants, Inc. (CSG). CSG submitted a very strong proposal, demonstrated a strong project understanding, and provided a project approach that addressed the specific needs and City of Santa Clara Printed on 5/17/2023Page 1 of 4
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23-472 Agenda Date: 5/23/2023
attributes of the project. Also, CSG has a track record of successfully performing similar services for various public agencies.

The proposed agreement (Attachment 1) includes a refined scope of services based upon negotiations and the understanding of the work to be performed. The scope of work generally includes project management, preliminary engineering and evaluation, design, construction documents, bidding support, construction support, and project close-out. The agreement includes prevailing wage requirements.

ENVIRONMENTAL REVIEW
This Agreement is for design professional services and the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act ("CEQA") Guidelines section 15378 as the action being considered does not commit the City to undertake the project and future discretionary approvals are required by the City to approve the project for construction. It is expected that the CEQA determination for this project will be a categorical exemption pursuant to CEQA Guidelines section 15301(c) Existing Facilities since the scope of work is the maintenance and repair of exiting asphalt and concrete pavements.

FISCAL IMPACT
The proposed agreement is for a total not-to-exceed amount of $293,710 for design services. This amount includes $255,400 for basic services, and $38,310 for additional services (15 percent of the basic services amount). The requested amount for additional services is recommended due to work on existing facilities and the potential for concealed and unforeseen conditions. Funding for the agreement is proposed to be apportioned to each project based on its proportionate share.

Remaining funding is available in the Public Buildings Capital Fund’s Public Building Parking Lot Improvements project. Staff recommends a transfer of each project’s share to the Public Building Parking Lot Improvements project which will consolidate management and administration of the combined project’s funding.

The budget amendments below establish transfers from each project to the Public Buildings Capital Fund as recommended in this memorandum. The transfers cover the costs of the design consultant agreement, permit fees, design phase staffing and other project related expenses. Savings at the end of the project will be returned to the original funding sources as appropriate.

City of Santa Clara Printed on 5/17/2023Page 2 of 4
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23-472 Agenda Date: 5/23/2023
Budget Amendment
FY 2022/23
Current Increase/
(Decrease)
Revised
Water Utility Capital Fund
Transfers To
Public Buildings Capital Fund $1,283,276 $11,781 $1,295,057 Expenditure
Unrestricted Fund Balance $13,905,570 ($11,781) $13,893,789 Sewer Utility Fund
Transfers To
Public Buildings Capital Fund $0 $119,119 $119,119
Expenditure
Unrestricted Fund Balance $8,274,089 ($119,119) $8,154,970 Library Department Capital Fund
Expenditures
Central Park Library - Concrete $273,000 ($57,300) $215,700 Sidewalk Replacement
Transfers To
Public Buildings Capital Fund $0 $57,300 $57,300
Convention Center Maintenance
District Fund
Expenditures
Public Works Department $1,928,119 ($71,700) $1,856,419 Transfers To
Public Buildings Capital Fund $0 $71,700 $71,700
Public Buildings Capital Fund
Transfers From
Water Utility Capital Fund $1,283,276 $11,781 $1,295,057 Sewer Utility Fund $0 $119,119 $119,119
Library Department Capital Fund $0 $57,300 $57,300
Convention Center Maintenance District
Fund
$0 $71,700 $71,700
Expenditures
Public Building Parking Lot
Improvements Project
$131,170 $259,900 $391,070
City of Santa Clara Printed on 5/17/2023Page 3 of 4
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23-472 Agenda Date: 5/23/2023

COORDINATION
This report has been coordinated with the Finance Department, Water & Sewer Utilities Department, Library, and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve and authorize the City Manager to execute an Agreement with CSG Consultants, Inc. for the Miscellaneous Asphalt and Concrete Maintenance and Repairs Project in the amount not-to- exceed $293,710, in substantially the form presented, in a final form approved by the City Attorney;

2. Authorize the City Manager to make minor, non-substantive modifications, including time extensions, to the Agreement, if needed:

3. Approve the following FY 2022/23 Budget Amendments (five affirmative Council votes required for the use of unused balances or to appropriate additional revenue):

A. In the Water Utility Capital Fund, increase the Transfer to the Public Buildings Capital Fund in the amount of $11,781 and decrease the Unrestricted Ending Fund Balance in the same amount;
B. In the Sewer Utility Fund, establish a Transfer to the Public Buildings Capital Fund in the amount of $119,119 and decrease the Unrestricted Ending Fund Balance in the same amount; C. In the Library Department Capital Fund, decrease the Central Park Library - Concrete Sidewalk Replacement project in the amount of $57,300 and establish a Transfer to the Public Buildings Capital Fund of $57,300;
D. In the Convention Center Maintenance District Fund, decrease the Public Works Department budget by $71,700 and establish a Transfer to the Public Buildings Capital Fund of $71,700; and
E. In the Public Buildings Capital Fund, recognize each transfer totaling $259,900 and increase the Public Building Parking Lot Improvements Project appropriation by $259,900.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jōvan D. Grogan, City Manager

ATTACHMENTS

1. Agreement with CSG Consultants, Inc.

City of Santa Clara Printed on 5/17/2023Page 4 of 4
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Design Professional Agreement with CSG Consultants, Inc. Page 1 Rev. 09-28-18
EBIX Insurance No. S200005140

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
CSG CONSULTANTS, INC.

FOR

MISCELLANEOUS ASPHALT AND CONCRETE
MAINTENANCE AND REPAIRS PROJECT—PACKAGE A

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and CSG CONSULTANTS, INC., a California corporation (Contractor). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. City desires to secure the design professional services more fully described in this Agreement, at Exhibit A, entitled “Scope of Services”; B. “Design professional” includes licensed architects, licensed landscape architects, registered professional engineers and licensed professional land surveyors; C. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
D. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A – Scope of Services
Exhibit B – Schedule of Fees
Design Professional Agreement with CSG Consultants, Inc. Page 2 Rev. 09-28-18
Exhibit C – Insurance Requirements
Exhibit D – Labor Compliance Addendum (if applicable)
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin upon execution of the Agreement by the City and terminate on June 30, 2025.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

A. All reports, costs estimates, plans and other documentation which may be submitted or furnished by Contractor shall be approved and signed by an appropriate qualified licensed professional in the State of California.

B. The title sheet for specifications and reports, and each sheet of plans, shall bear the professional seal, certificate number, registration classification, expiration date of certificate and signature of the design professional responsible for their preparation.

4. WARRANTY
Contractor expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based. Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Contractor for the cost incurred by City.

5. QUALIFICATIONS OF CONTRACTOR - STANDARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, Design Professional Agreement with CSG Consultants, Inc. Page 3 Rev. 09-28-18
expressed and implied, contained herein, and City expressly relies upon Contractor’s representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

6. COMPENSATION AND PAYMENT
In consideration for Contractor’s complete performance of Services, City shall pay Contractor for all materials provided and Services rendered by Contractor in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is two hundred ninety-three thousand seven hundred ten dollars ($293,710), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Contractor’s expense. Contractor shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Contractor.

B. Termination for Default. If Contractor fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Contractor.

C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Contractor will deliver to City all City information or material that Contractor has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Contractor bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Contractor shall not hire subcontractors without express written permission from City.

Contractor shall be as fully responsible to City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons directly employed by it.

Design Professional Agreement with CSG Consultants, Inc. Page 4 Rev. 09-28-18

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

10. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Contractor and all other written information submitted to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Contractor which is otherwise known to Contractor or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Contractor may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Contractor shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the Design Professional Agreement with CSG Consultants, Inc. Page 5 Rev. 09-28-18
cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Contractor shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Contractor agrees to assist City in meeting City’s reporting requirements to the State and other agencies with respect to Contractor’s Services hereunder.

14. HOLD HARMLESS/INDEMNIFICATION
To the extent permitted by law, Contractor agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, to the extent arising out of, pertaining to, or related to the negligence, recklessness, or willful misconduct of the Contractor, its employees, subcontractors, or agents in the performance, or non-performance, of Services under this Agreement.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Contractor agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Department of Public Works
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]

Design Professional Agreement with CSG Consultants, Inc. Page 6 Rev. 09-28-18
And to Contractor addressed as follows:

CSG Consultants, Inc.

Attention: Michael Fisher, Project Manager
3150 Almaden Expressway, Suite 255
San Jose, CA 95118
and by email at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Contractor shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Contractor’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Contractor has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299
).

19. CONFLICTS OF INTEREST
Contractor certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor is familiar with the provisions of California Government Code section 87100 and following, and certifies that it does not know of any facts which would violate these code provisions. Contractor will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Contractor shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

Design Professional Agreement with CSG Consultants, Inc. Page 7 Rev. 09-28-18

21. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. A MENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

CONTINUED ON PAGE 8

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives .

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Dated : Approved as to Form : ------- ---- ---
GLEN R. GOGGINS
City Attorney
Dated:
"CITY"
Office of the City Manager
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone : (408) 615-2210
Fax: (408) 241-6771
CSG CONSULTANTS, INC.
a California corporation
---,,,+-----,,------------ ---
8 y (Signature) : - ~ __._-JR-..,,__ __________ _
Name: -'"- ---1--H-- ....._ ___________ _
Title: -------------- - --Pr in ci pa I Place of
Business Address : 550 Pilgrim Drive , Foster City, CA 94404 Email Address: [email protected]
Telephone: (650) 522-2500
Fax: (650) 522-2599
"CONTRACTOR"
Design Professional Agreement with CSG Consultants , Inc.

Rev. 09-28-18

Page 8 ends

City Council and Authorities ConcurrentMay 23, 2023

City Council and Authorities Concurrent
May 23, 2023