City Council and Authorities Concurrent
May 7, 2024

REFUNDA
UTILITY REFUND General Fund 222.85
Total for Payment No.: 222.85
Payment No: 718376
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 LIN WEN 00553278 11050-04 UTILITY
REFUND
UTILITY REFUND General Fund 219.18
Total for Payment No.: 219.18
Payment No: 718524
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 FAST TURN MACHINE 00553532 17391-03 UTILITY
REFUND
UTILITY REFUND General Fund 156.54
2024-03-28 FAST TURN MACHINE 00553533 17398-06 UTILITY
REFUND
UTILITY REFUND General Fund 59.78
Total for Payment No.: 216.32
Payment No: 718548
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 NGUYEN, VICKIE TIEN DBA KENS

HAIR STYLIS
00553562 54264-04 UTILITY

REFUNDA
UTILITY REFUND General Fund 214.14
Total for Payment No.: 214.14
Payment No: 718762
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 POVEDA, LUZ 00548068 15746-15 UTILITY
REFUND
UTILITY REFUND General Fund 213.76
Total for Payment No.: 213.76
Payment No: 718361
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 ASIFUDDIN SYED 00553289 55326-03 UTILITY
REFUND
UTILITY REFUND General Fund 213.36
Total for Payment No.: 213.36
Payment No: 718667
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 SPENCER NEFT 00553828 33202MAR2024 ICI ARSON/EXPLOSIVE INVESTIG General Fund 211.82 Total for Payment No.: 211.82
Payment No: 718769
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 SANJAY ANNE 00554074 83227-01 UTILITY

REFUNDB
UTILITY REFUND General Fund 211.53
Total for Payment No.: 211.53
Payment No: 029140
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 EBSCO INFORMATION SERVICES 00553188 2401331 1235 AD PR General Fund 210.62 Total for Payment No.: 210.62
Payment No: 718410
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 ADI 00552997 ML6LCG01 PD BATTERIES General Fund 32.79 2024-03-22 ADI 00552998 NC1JKG01 BATTERIES General Fund 144.02 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 ADI 00552999 NC0NXF01 NORTHSIDE LIB BATTERIES General Fund 32.72 Total for Payment No.: 209.53
Payment No: 029230
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 WAXIE SANITARY SUPPLY 00553705 82347290 4 SPARTAN NABC 4GL General Fund 207.47 Total for Payment No.: 207.47
Payment No: 029169
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 R & R INDUSTRIES INC 00553148 664589 RAINPANT TROUSERS, MEDIUM, YEL
Water Utility 101.17
2024-03-22 R & R INDUSTRIES INC 00553148 664589 RAINPANT TROUSERS, LARGE, YELL
Water Utility 101.19
Total for Payment No.: 202.36
Payment No: 718654
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 DAVID SCHNEIDER 00553992 15508MAR2024 SLI CLASS 521 General Fund 197.50 Total for Payment No.: 197.50
Payment No: 718554
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 SHASHI JAGGIA 00553568 67218-16 UTILITY
REFUND
UTILITY REFUND General Fund 197.01
Total for Payment No.: 197.01
Payment No: 718271
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 FRONTIER FORD 00552409 270142 LABOR - V#3101 WO#154365 Fleet Operation Fund 78.75 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 FRONTIER FORD 00552409 270142 PARTS - V#3101 WO#154365 Fleet Operation Fund 116.60 Total for Payment No.: 195.35
Payment No: 718232
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 ALLIED AUTO STORES 00552581 01FK3265 PARTS - V2883 Fleet Operation Fund 194.35 Total for Payment No.: 194.35
Payment No: 718355
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 JAKOB OHMANN 00553172 38663MAR2024 FY2324 BOOT RMBRSMNT UNIT 7 General Fund 186.59 Total for Payment No.: 186.59
Payment No: 029185
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 BAY AREA DATA SUPPLY 00553382 207930 HP M402/M426 HIGH YIELD TONER General Fund 185.51 Total for Payment No.: 185.51
Payment No: 718270
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 FLEETPRIDE, INC. 00552408 114999994 PARTS - STOCK Fleet Operation Fund 66.31 2024-03-15 FLEETPRIDE, INC. 00552588 115077461 PARTS - STOCK Fleet Operation Fund 115.41 Total for Payment No.: 181.72
Payment No: 718341
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 VERIZON WIRELESS 00552550 9957442921 WATER SEWER WIRELESS Sewer Utility 104.28 2024-03-15 VERIZON WIRELESS 00552550 9957442921 CDD LAPTOP WIRELESS Building New Dvlpmnt Srvc Fee

76.02 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 180.30
Payment No: 718797
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 VERIZON WIRELESS 00553866 9959930134 WATER/SEWER WIRELESS Sewer Utility 104.28 2024-04-05 VERIZON WIRELESS 00553866 9959930134 CDD/BLDG DIV WIRELESS Building New Dvlpmnt Srvc Fee

76.02 Total for Payment No.: 180.30
Payment No: 718316
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 SHREDLOGIX INC 00552797 23089 SHREDDING SERVICES General Fund 180.00 Total for Payment No.: 180.00
Payment No: 718276
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 HELENE ROTHSCHILD 00552402 FD108-1 BEH HEALTH COUNSEL 108 #1 General Fund 180.00 Total for Payment No.: 180.00
Payment No: 718732
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 HELENE ROTHSCHILD 00553875 FD100-4A BEH HEALTH COUNSEL #4 General Fund 180.00 Total for Payment No.: 180.00
Payment No: 718596
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 HELENE ROTHSCHILD 00553706 3 BEH HEALTH COUNSEL General Fund 180.00 Total for Payment No.: 180.00
Payment No: 718527
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 GLADYS COLLEGE 00553560 52911-01 UTILITY
REFUND
UTILITY REFUND General Fund 176.42
Total for Payment No.: 176.42
Payment No: 718277
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 HOGG & DAVIS INC 00552800 0071572-IN PARTS - V3027 Fleet Operation Fund 18.36 2024-03-15 HOGG & DAVIS INC 00552801 0071573-IN PART - SEE CREDIT Fleet Operation Fund 235.29 2024-03-15 HOGG & DAVIS INC 00552803 0071622-CM CREDIT FOR PART Fleet Operation Fund -235.29 2024-03-15 HOGG & DAVIS INC 00552415 0071587-IN PARTS - V#3027 Fleet Operation Fund 154.29 Total for Payment No.: 172.65
Payment No: 718373
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 KIM, JIN 00553295 72480-19 UTILITY
REFUND
UTILITY REFUND General Fund 170.52
Total for Payment No.: 170.52
Payment No: 718213
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 SHERRY KELTNER 00552715 40577MAR2024 CEMETERY REFUND Cemetery 170.00 Total for Payment No.: 170.00
Payment No: 718496
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 ZORO TOOLS INC. 00552943 INV13881204 Insulated Boots General Fund 166.36 Total for Payment No.: 166.36
Payment No: 718256
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 D&M TRAFFIC SERVICES 00552554 95263 Safety Helmet and vest General Fund 163.39 Total for Payment No.: 163.39
Payment No: 718544
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 MASAYUKI UCHIYAMA 00553580 78973-04 UTILITY
REFUND
UTILITY REFUND General Fund 158.83
Total for Payment No.: 158.83
Payment No: 718532
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 INKYUNG KIM 00553578 77739-07 UTILITY
REFUND
UTILITY REFUND General Fund 153.37
Total for Payment No.: 153.37
Payment No: 718675
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 CA FRANCHISE TAX BOARD 00554201 03/17/24-03/30/24JO WAGE ATTACHMENT B2407 Payroll Liability&ClearingAcct
150.00
Total for Payment No.: 150.00
Payment No: 718393
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 CA FRANCHISE TAX BOARD 00553367 03/03/24-03/16/24JO WAGE ATTACHMENT B2406 Payroll Liability&ClearingAcct
150.00
Total for Payment No.: 150.00
Payment No: 718695
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 ALLIED AUTO STORES 00553678 01FM2125 PARTS - V3323 Fleet Operation Fund 149.83 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 149.83
Payment No: 718512
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ARNOLD MOLINA HERNANDEZ 00553539 23209-17 UTILITY REFUND
UTILITY REFUND General Fund 149.82
Total for Payment No.: 149.82
Payment No: 718387
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 YOONHO KIM 00553297 78928-04 UTILITY
REFUND
UTILITY REFUND General Fund 149.68
Total for Payment No.: 149.68
Payment No: 718530
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 HDS MERCURY INCORPORATED 00553534 17462-06 UTILITY REFUND
UTILITY REFUND General Fund 149.65
Total for Payment No.: 149.65
Payment No: 718526
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 GENIANA NETO 00553535 17822-03 UTILITY
REFUND
UTILITY REFUND General Fund 149.47
Total for Payment No.: 149.47
Payment No: 029178
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 UNITED REFRIGERATION INC 00553008 95096015-00 FS 5 General Fund 149.26 Total for Payment No.: 149.26
Payment No: 718375
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 KIWOON SUNG 00553298 79029-07 UTILITY
REFUND
UTILITY REFUND General Fund 148.21
Total for Payment No.: 148.21
Payment No: 718385
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 UKYO HASEGAWA 00553294 72249-21 UTILITY
REFUND
UTILITY REFUND General Fund 147.08
Total for Payment No.: 147.08
Payment No: 718371
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 JUNG, YEONJIN 00553296 78730-04 UTILITY
REFUND
UTILITY REFUND General Fund 146.62
Total for Payment No.: 146.62
Payment No: 718567
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 YISEOK JUNG 00553585 82634-02 UTILITY
REFUND
UTILITY REFUND General Fund 146.58
Total for Payment No.: 146.58
Payment No: 718509
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ADRIANA MARIA OSPINA CHILITO 00553553 46220-29 UTILITY REFUND
UTILITY REFUND General Fund 146.48
Total for Payment No.: 146.48
Payment No: 718528
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 GOTO, YUTA 00553557 49579-18 UTILITY
REFUND
UTILITY REFUND General Fund 145.95
Total for Payment No.: 145.95
Payment No: 718364
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 DAEKEON JANG 00553303 81025-04 UTILITY
REFUND
UTILITY REFUND General Fund 144.35
Total for Payment No.: 144.35
Payment No: 718522
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 DEVENDRA PUNJABI 00553549 44190-22 UTILITY
REFUND
UTILITY REFUND General Fund 142.42
Total for Payment No.: 142.42
Payment No: 718535
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 JOAO ORTIZ 00553543 29971-25 UTILITY
REFUND
UTILITY REFUND General Fund 141.29
Total for Payment No.: 141.29
Payment No: 718484
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 SUNNYVALE FORD 00552704 234268 PARTS - V2883 Fleet Operation Fund 31.37 2024-03-22 SUNNYVALE FORD 00552705 234285 PARTS - V2883 Fleet Operation Fund 108.81 Total for Payment No.: 140.18
Payment No: 718329
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 THE HOME DEPOT PRO 00552564 792253940 Stand Freshioner General Fund 137.89 Total for Payment No.: 137.89
Payment No: 718569
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 YULIA SHEYN 00553566 61042-21 UTILITY
REFUND
UTILITY REFUND General Fund 135.23
Total for Payment No.: 135.23
Payment No: 718718
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 DUNN-EDWARDS CORP 00553734 2011A04163 Evershield paint General Fund 132.12 2024-04-05 DUNN-EDWARDS CORP 00553734 2011A04163 Paint Care Fee General Fund 1.42 Total for Payment No.: 133.54
Payment No: 718557
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 SRAVAN KUMAR SEELAM 00553530 14235-18 UTILITY REFUND
UTILITY REFUND General Fund 130.86
Total for Payment No.: 130.86
Payment No: 718792
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 UNIQUE TOWING 00553720 24-244450 TOW SERVICE- WO 154528, V2871 Fleet Operation Fund 130.00 Total for Payment No.: 130.00
Payment No: 718431
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 CRIME SCENE CLEANERS INC 00552976 89069 clean veh 3577 General Fund 130.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 130.00
Payment No: 718365
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 DAISUKE HOMMA 00553302 80727-02 UTILITY
REFUND
UTILITY REFUND General Fund 128.20
Total for Payment No.: 128.20
Payment No: 029181
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 WESTERN STATES OIL CO 00553183 489055 PD MOTORS BATCH ENTRY Fleet Operation Fund 127.61 Total for Payment No.: 127.61
Payment No: 718691
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 ABE, TAKAO 00540088 77555-10 UTILITY
REFUND
UTILITY REFUND General Fund 127.56
Total for Payment No.: 127.56
Payment No: 029042
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 AIR FILTER SUPPLY INC 00552622 I662604 SUPPLY General Fund 126.79 Total for Payment No.: 126.79
Payment No: 718384
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 TAEYOUNG LEE 00553299 79523-04 UTILITY
REFUND
UTILITY REFUND General Fund 125.33
Total for Payment No.: 125.33
Payment No: 718676
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 CA FRANCHISE TAX BOARD 00554202 03/17/24-03/30/24JR WAGE ATTACHMENT B2407 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 718670
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 CA FRANCHISE TAX BOARD 00554196 03/17/24-03/30/24CB WAGE ATTACHMENT B2407 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 718394
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 CA FRANCHISE TAX BOARD 00553368 03/03/24-03/16/24JR WAGE ATTACHMENT B2406 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 718388
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 CA FRANCHISE TAX BOARD 00553360 03/03/24-03/16/24CB WAGE ATTACHMENT B2406 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 718561
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 SVEND JENSEN 00553542 28232-02 UTILITY
REFUND
UTILITY REFUND General Fund 124.40
Total for Payment No.: 124.40
Payment No: 029257
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 GALE/CENGAGE LEARNING 00553619 84053778 1241 AD BK General Fund 123.54 Total for Payment No.: 123.54
Payment No: 718511
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ANDERSON GARCIA 00553551 44354-22 UTILITY
REFUND
UTILITY REFUND General Fund 123.24
Total for Payment No.: 123.24
Payment No: 718368
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 HIKARU TAKEMURA 00553300 80639-06 UTILITY
REFUND
UTILITY REFUND General Fund 122.01
Total for Payment No.: 122.01
Payment No: 718705
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 BSN SPORTS, LLC 00553733 925091228 Rubber Anchor Plugs General Fund 114.35 2024-04-05 BSN SPORTS, LLC 00553733 925091228 Shipping General Fund 6.40 Total for Payment No.: 120.75
Payment No: 718304
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 QUICK SMOG CHECK CENTER 00552426 24471 LABOR - V#3228 WO#154354 Fleet Operation Fund 120.00 Total for Payment No.: 120.00
Payment No: 718616
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 PEACE OFFICERS RESEARCH

ASSOC OF CA
00553385 434417 Apr-Jun membership dues General Fund 120.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 120.00
Payment No: 718556
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 SOWMYA TOGARCHETI 00553552 45016-22 UTILITY
REFUND
UTILITY REFUND General Fund 119.12
Total for Payment No.: 119.12
Payment No: 718459
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 LC ACTION POLICE SUPPLY 00552986 462921 Gun Parts General Fund 118.71 Total for Payment No.: 118.71
Payment No: 718359
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 MIKE CRESCINI 00553247 10266MAR2024 CCW COORDINATOR AND GUN LAWS
General Fund 118.50
Total for Payment No.: 118.50
Payment No: 718570
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ZULMA CUBILLOS 00553546 35071-26 UTILITY
REFUND
UTILITY REFUND General Fund 117.46
Total for Payment No.: 117.46
Payment No: 718380
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 PARK, JUNHYUNG 00553301 80681-08 UTILITY
REFUND
UTILITY REFUND General Fund 116.26
Total for Payment No.: 116.26
Payment No: 718386
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 YOHMEI HARADA 00553284 22163-20 UTILITY
REFUND
UTILITY REFUND General Fund 113.88
Total for Payment No.: 113.88
Payment No: 718220
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 KLEID HOXHA 00541107 31339-26 UTILITY
REFUND
UTILITY REFUND General Fund 113.53
Total for Payment No.: 113.53
Payment No: 718537
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 KIM, DONGIL 00553586 82723-04 UTILITY
REFUND
UTILITY REFUND General Fund 109.39
Total for Payment No.: 109.39
Payment No: 718560
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 SUZUKI, KENTO 00553576 76407-10 UTILITY
REFUND
UTILITY REFUND General Fund 108.80
Total for Payment No.: 108.80
Payment No: 718538
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 KUTNEY, LAURA 00553559 50504-02 UTILITY
REFUND
UTILITY REFUND General Fund 106.54
Total for Payment No.: 106.54
Payment No: 718378
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 NITIN SEHGAL 00553304 82510-02 UTILITY
REFUND
UTILITY REFUND General Fund 105.38
Total for Payment No.: 105.38
Payment No: 029047
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 BAY AREA DATA SUPPLY 00552771 207922 HP C9374A #72 T610 GREY INK General Fund 104.76 Total for Payment No.: 104.76
Payment No: 718807
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 YEONJUNG MAPLES 00540914 39634AUG2023 Reimburse for LiveScan service General Fund 104.00 Total for Payment No.: 104.00
Payment No: 029241
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 BELL ELECTRICAL SUPPLY, INC. 00553840 5798298 LIGHTS STREET General Fund 103.74 Total for Payment No.: 103.74
Payment No: 718673
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 CA FRANCHISE TAX BOARD 00554199 03/17/24-03/30/24EJ WAGE ATTACHMENT B2407 Payroll Liability&ClearingAcct
100.00
Total for Payment No.: 100.00
Payment No: 718391
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 CA FRANCHISE TAX BOARD 00553364 03/03/24-03/16/24EJ WAGE ATTACHMENT B2406 Payroll Liability&ClearingAcct
100.00
Total for Payment No.: 100.00
Payment No: 718517
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 BUYOUNG JUNG 00553541 24794-35 UTILITY
REFUND
UTILITY REFUND General Fund 99.78
Total for Payment No.: 99.78
Payment No: 718519
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 CHEN, XU 00553571 70697-30 UTILITY
REFUND
UTILITY REFUND General Fund 99.69
Total for Payment No.: 99.69
Payment No: 718320
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 STANDARD PLUMBING SUPPLY CO 00552572 WHRY54 Plumbing Fittings General Fund 99.55 Total for Payment No.: 99.55
Payment No: 718553
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 S L NEMETH 00553563 55513-01 UTILITY
REFUND
UTILITY REFUND General Fund 99.52
Total for Payment No.: 99.52
Payment No: 718539
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 LALITHA NATRAJ 00553545 33666-24 UTILITY
REFUND
UTILITY REFUND General Fund 99.15
Total for Payment No.: 99.15
Payment No: 718379
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 OCTAVIO ALEXIS FIGUEROA OCHOA 00553285 23276-14 UTILITY UTILITY REFUND General Fund 99.12 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid REFUND
Total for Payment No.: 99.12
Payment No: 718648
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 ARSALAN AHMED 00553826 33179MAR2024 ICI ARSON/EXPLOSIVE INVESTIG General Fund 98.50 Total for Payment No.: 98.50
Payment No: 718514
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 AVI PATANI 00553550 44261-13 UTILITY
REFUND
UTILITY REFUND General Fund 98.37
Total for Payment No.: 98.37
Payment No: 718771
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 SCP DISTRIBUTORS LLC 00553731 36124940 Sani Chlor General Fund 98.30 Total for Payment No.: 98.30
Payment No: 718677
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 SANTA CLARA CO SHERIFFS DEPT 00554205 03/17/24-03/30/24EJ WAGE ATTACHMENT B2407 Payroll Liability&ClearingAcct

96.37 Total for Payment No.: 96.37
Payment No: 718396
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 SANTA CLARA CO SHERIFFS DEPT 00553369 03/03/24-03/16/24EJ WAGE ATTACHMENT B2406 Payroll Liability&ClearingAcct

96.37 Total for Payment No.: 96.37
Payment No: 029274
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 LINDE GAS & EQUIPMENT INC. 00553730 41819271 Cyl Tracking Service Fee General Fund 6.96 2024-04-05 LINDE GAS & EQUIPMENT INC. 00553730 41819271 Welding Gas General Fund 69.60 2024-04-05 LINDE GAS & EQUIPMENT INC. 00553730 41819271 Safety & Environmental Fee General Fund 19.49 Total for Payment No.: 96.05
Payment No: 718590
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 FREMONT RUBBER STAMP CO INC 00553147 179328 T5440 Self Ink Dater Received/ Building New Dvlpmnt Srvc Fee

94.02 Total for Payment No.: 94.02
Payment No: 718778
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 STANDARD PLUMBING SUPPLY CO 00553728 WLBH34 QT- Madera Toilet General Fund 93.76 Total for Payment No.: 93.76
Payment No: 718541
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 LV NAILS 00553536 18941-07 UTILITY
REFUND
UTILITY REFUND General Fund 93.55
Total for Payment No.: 93.55
Payment No: 718770
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 SANTA CLARA CO DEPT OF

CORRECTIONS
00550964 1800088595 Plaque General Fund 92.97
Total for Payment No.: 92.97
Payment No: 718739
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 INSTANT STORAGE SERVICE 00553743 154324 Storage Unit General Fund 92.76 Total for Payment No.: 92.76
Payment No: 718515
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 AVINASH NARASINGA 00553561 53911-24 UTILITY
REFUND
UTILITY REFUND General Fund 91.19
Total for Payment No.: 91.19
Payment No: 029163
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 NI GOVERNMENT SERVICES 00552975 24022908551 monthly satellite phone fees General Fund 90.14 Total for Payment No.: 90.14
Payment No: 718207
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 FRANCIS LE 00552829 32984MAR2024 ASE REIMBURSEMENT Fleet Operation Fund 90.00 Total for Payment No.: 90.00
Payment No: 718470
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 PETERSON TRACTOR CO 00553178 PC001851779 PARTS - V2832 Fleet Operation Fund 42.05 2024-03-22 PETERSON TRACTOR CO 00553179 PC001851647 PARTS - V2832 Fleet Operation Fund 46.69 Total for Payment No.: 88.74
Payment No: 718543
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 MARIAN GROCHOLSKI 00553581 79681-02 UTILITY
REFUND
UTILITY REFUND General Fund 87.00
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 87.00
Payment No: 718555
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 SIMON BAMBEY 00553524 12688-34 UTILITY
REFUND
UTILITY REFUND General Fund 86.64
Total for Payment No.: 86.64
Payment No: 718694
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 ALHAMBRA & SIERRA SPRINGS 00553679 4973747 031524 FLEET WATER SERVICE Fleet Operation Fund 86.23 Total for Payment No.: 86.23
Payment No: 718372
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 JUNZHAO WU 00553279 14733-29 UTILITY
REFUND
UTILITY REFUND General Fund 84.88
Total for Payment No.: 84.88
Payment No: 718559
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 SUJITH PASHIKA 00553523 12651-16 UTILITY
REFUND
UTILITY REFUND General Fund 84.86
Total for Payment No.: 84.86
Payment No: 718488
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 TURF STAR INC 00553180 7324196-01 PARTS - V3325 Fleet Operation Fund 60.45 2024-03-22 TURF STAR INC 00553181 7322893-00 PARTS - V3479 Fleet Operation Fund 145.03 2024-03-22 TURF STAR INC 00553182 7324196-00 PARTS - V3325 Fleet Operation Fund 21.07 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 TURF STAR INC 00551988 7320481-00 PARTS - CREDIT Fleet Operation Fund -143.51 Total for Payment No.: 83.04
Payment No: 718768
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 SAFETY-KLEEN SYSTEMS INC 00553711 94033240 PARTS - HAZ MAT Fleet Operation Fund 80.00 Total for Payment No.: 80.00
Payment No: 718545
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 MOLINA, TATIANA 00553564 56842-21 UTILITY
REFUND
UTILITY REFUND General Fund 76.25
Total for Payment No.: 76.25
Payment No: 718747
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 00553949 262487 LEGAL SERVICES - CHANGE
ORDER
Total for Payment No.: 76.00
Payment No: 718552
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 RAKESH VANDANAPU 00553528 13855-28 UTILITY
REFUND
UTILITY REFUND General Fund 75.83
Total for Payment No.: 75.83
Payment No: 718671
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 CA FRANCHISE TAX BOARD 00554197 03/17/24-03/30/24CG WAGE ATTACHMENT B2407 Payroll Liability&ClearingAcct

75.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 75.00
Payment No: 718389
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 CA FRANCHISE TAX BOARD 00553361 03/03/24-03/16/24CG WAGE ATTACHMENT B2406 Payroll Liability&ClearingAcct

75.00 Total for Payment No.: 75.00
Payment No: 718759
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 PACIFIC TELEMANAGEMENT SVCS 00553621 2119919 PD PAY PHONE SVC APRIL 2024 Information Technology Service

75.00 Total for Payment No.: 75.00
Payment No: 718464
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 MUSSON THEATRICAL 00553077 00471712 THEATER EQUIPMENT,

MATERIALS,
General Fund 74.53
Total for Payment No.: 74.53
Payment No: 718406
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 PG&E 00553168 0541963339-0 FEB2024 TS @ CALVERT/CALVERT General Fund 73.83 Total for Payment No.: 73.83
Payment No: 718501
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ROBERTO GUTIERREZ 00553651 17908MAR2024 CCW COORDINATOR General Fund 72.50 Total for Payment No.: 72.50
Payment No: 718628
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 SANTA CLARA WINDUSTRIAL CO 00553403 065355 01 Flange & Gaskets General Fund 68.73 Total for Payment No.: 68.73
Payment No: 718337
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 UNITED PARCEL SERVICE 00552872 00009882E5104A DELIVERY CHARGES-CITY CLERK General Fund 16.90 2024-03-15 UNITED PARCEL SERVICE 00552727 00009882E5094A DELIVERY CHARGES-CITY CLERK General Fund 16.90 2024-03-15 UNITED PARCEL SERVICE 00552872 00009882E5104A DELIVERY CHARGES-WATER & SEWER
Water Utility 16.58
Total for Payment No.: 50.38
Payment No: 029288
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 RAJWANT S CHAHAL 00553993 22014MAR2024 MAYORS & COUNCILMEMBER'S ACADE
General Fund 68.00
Total for Payment No.: 68.00
Payment No: 718540
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 LIMAYE, SHRUTI 00553529 14146-26 UTILITY
REFUND
UTILITY REFUND General Fund 66.21
Total for Payment No.: 66.21
Payment No: 718625
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ROYAL BRASS INC 00553211 00327143 PARTS - V#2899 Fleet Operation Fund 65.04 Total for Payment No.: 65.04
Payment No: 718508
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ABORN PROPERTIES 00553565 58014-05 UTILITY
REFUND
UTILITY REFUND General Fund 60.69
Total for Payment No.: 60.69
Payment No: 718377
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 MARICEL ARENO 00553288 51010-10 UTILITY
REFUND
UTILITY REFUND General Fund 56.70
Total for Payment No.: 56.70
Payment No: 718764
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 RDO EQUIPMENT CO 00553616 P3577274 PARTS - V3552 & SHIPPING Fleet Operation Fund 56.18 Total for Payment No.: 56.18
Payment No: 718370
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 ISHIGE, YUKI 00553293 72026-10 UTILITY
REFUND
UTILITY REFUND General Fund 52.69
Total for Payment No.: 52.69
Payment No: 718619
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 PETERSON TRACTOR CO 00553255 PC001851938 PARTS - V2833 Fleet Operation Fund 52.43 Total for Payment No.: 52.43
Payment No: 718510
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ANA RECINOS HERNANDEZ 00553548 44092-12 UTILITY REFUND
UTILITY REFUND General Fund 51.41
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 51.41
Payment No: 718549
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 NICHOLAS CARMEN 00553544 33472-31 UTILITY
REFUND
UTILITY REFUND General Fund 50.66
Total for Payment No.: 50.66
Payment No: 718343
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 VERIZON WIRELESS 00552602 9957458303 FIRE - STADIUM WIRELESS General Fund 50.10 Total for Payment No.: 50.10
Payment No: 718794
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 VERIZON WIRELESS 00553861 9959945563 FIRE STADIUM WIRELESS General Fund 50.10 Total for Payment No.: 50.10
Payment No: W24226
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 WASHINGTON TRUST BANK 00553384 03/03/24-03/16/24 WT:VEBA CONTRIB B2406 Fringe Benefits 50.00 Total for Payment No.: 50.00
Payment No: 718551
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 PRADNYA JOSHI 00553572 72008-09 UTILITY
REFUND
UTILITY REFUND General Fund 45.18
Total for Payment No.: 45.18
Payment No: 029080
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 LINDE GAS & EQUIPMENT INC. 00552787 41254523 CYLNDR RENT 1/20/24-2/20/24 Fleet Operation Fund 43.70 Total for Payment No.: 43.70
Payment No: 718542
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 MARGARET HEALY 00553555 47629-16 UTILITY
REFUND
UTILITY REFUND General Fund 43.51
Total for Payment No.: 43.51
Payment No: 718529
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 HASAN, MOHAMMED 00553537 20192-21 UTILITY
REFUND
UTILITY REFUND General Fund 42.34
Total for Payment No.: 42.34
Payment No: 718307
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 ROYAL BRASS INC 00552427 00326137 PARTS - V#3039 Fleet Operation Fund 42.02 Total for Payment No.: 42.02
Payment No: 718314
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 SHERRY BASTANI 00552888 40334MAR2024 REIMB. CHRISTMAS NECKLACES Deposit Funds. 41.74 Total for Payment No.: 41.74
Payment No: 718558
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 SRINIVAS VAIDYANATHAN 00553526 13234-27 UTILITY REFUND
UTILITY REFUND General Fund 39.56
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 39.56
Payment No: 718297
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 MUSSON THEATRICAL 00552831 00471651 THEATER EQUIPMENT,

MATERIALS,
General Fund 39.28
Total for Payment No.: 39.28
Payment No: 718218
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 VERONICA MILITANTE 00552714 37399MAR2024 CEMETERY REFUND Cemetery 38.00 Total for Payment No.: 38.00
Payment No: 718363
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 CARRIE WEINER 00553305 83478-04 UTILITY
REFUND
UTILITY REFUND General Fund 35.45
Total for Payment No.: 35.45
Payment No: 718565
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 VAMSEE MALLAREDDY 00553527 13235-20 UTILITY
REFUND
UTILITY REFUND General Fund 32.28
Total for Payment No.: 32.28
Payment No: 718366
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 EVANGELINA SUAREZ 00553287 45305-14 UTILITY
REFUND
UTILITY REFUND General Fund 32.23
Total for Payment No.: 32.23
Payment No: 718327
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 TASK FORCE TIPS 00552644 9020794 SHIPPING FOR RETURNED PARTS General Fund 30.39 Total for Payment No.: 30.39
Payment No: 718808
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 ZHANG, JUN 00542953 47828-06 UTILITY
REFUND
UTILITY REFUND General Fund 30.32
Total for Payment No.: 30.32
Payment No: 718546
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 MOONLITE BARBER SHOP 00553556 48311-01 UTILITY REFUND
UTILITY REFUND General Fund 29.89
Total for Payment No.: 29.89
Payment No: 718534
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 JEAN M FLORES 00553574 74672-06 UTILITY
REFUND
UTILITY REFUND General Fund 29.31
Total for Payment No.: 29.31
Payment No: 718516
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 BRANDON THOMAS 00553525 13126-31 UTILITY
REFUND
UTILITY REFUND General Fund 29.05
Total for Payment No.: 29.05
Payment No: 718550
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 O'DEA, AMANDA 00553531 14685-17 UTILITY UTILITY REFUND General Fund 29.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid REFUND
Total for Payment No.: 29.00
Payment No: 718775
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 SIEH, CHARLES 00541152 81477-02 UTILITY
REFUND
UTILITY REFUND General Fund 28.16
Total for Payment No.: 28.16
Payment No: 718513
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ASHLEY DESIDERIO 00553584 82237-02 UTILITY
REFUND
UTILITY REFUND General Fund 26.85
Total for Payment No.: 26.85
Payment No: 718381
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 SANTA CLARA UNIVERSITY - PROP
MGMT
00553286 32385-12 UTILITY
REFUND
UTILITY REFUND General Fund 24.49
Total for Payment No.: 24.49
Payment No: 718525
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 FRANCISCO FERNANDEZ 00553583 81817-02 UTILITY REFUND
UTILITY REFUND General Fund 23.95
Total for Payment No.: 23.95
Payment No: 718725
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 GANDHAM, KOWSHIK 00546008 13627-14 UTILITY
REFUND
UTILITY REFUND General Fund 22.46
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 22.46
Payment No: 718563
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 THIAGO PADUA 00553575 75333-12 UTILITY
REFUND
UTILITY REFUND General Fund 21.72
Total for Payment No.: 21.72
Payment No: 718520
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 DAISUKE HOMMA 00553582 80727-02 UTILITY

REFUNDA
UTILITY REFUND General Fund 21.26
Total for Payment No.: 21.26
Payment No: 718235
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 AMAZON CAPITAL SERVICES, INC. 00552679 1K6Q-3RKP-CGNV 1241 AD BK General Fund 20.72 Total for Payment No.: 20.72
Payment No: 718259
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 DOC BAILEY CONSTRUCTION 00552384 40873 PARTS - V#3357 & Shipping Fleet Operation Fund 20.65 Total for Payment No.: 20.65
Payment No: 029066
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 GEOTAB USA, INC 00552410 IN373315 REGION 1 PROPLUS PLAN FEB2024 Solid Waste Program 19.75 Total for Payment No.: 19.75
Payment No: 718566
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 WANG, FENG 00553538 21854-10 UTILITY
REFUND
UTILITY REFUND General Fund 19.58
Total for Payment No.: 19.58
Payment No: 718443
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 FERGUSON INDUSTRIAL 00553228 1844279 TAPE, TEFLON, 3/4IN X 520 FEET Water Utility 17.68 Total for Payment No.: 17.68
Payment No: 718523
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ELIZABETH DOMMER 00553573 73403-22 UTILITY
REFUND
UTILITY REFUND General Fund 17.35
Total for Payment No.: 17.35
Payment No: 718642
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 UNITED PARCEL SERVICE 00553632 00009882E5114A DELIVERY CHARES General Fund 16.90 Total for Payment No.: 16.90
Payment No: 718382
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 SEAN DOYLE 00553292 69747-04 UTILITY
REFUND
UTILITY REFUND General Fund 16.54
Total for Payment No.: 16.54
Payment No: 718568
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 YONG PAK 00553587 83092-02 UTILITY
REFUND
UTILITY REFUND General Fund 16.17
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 16.17
Payment No: 718374
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-22 KINCO MERCADO REAL LLC 00553281 17866-14 UTILITY REFUND
UTILITY REFUND General Fund 14.00
Total for Payment No.: 14.00
Payment No: 718250
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 COLEEN SALSBERY 00552673 40595MAR2024 PARKS DEPT REFUND General Fund 12.66 Total for Payment No.: 12.66
Payment No: 718247
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 CAROL HORRILLO 00552672 18975MAR2024 PARKS DEPT REFUND General Fund 12.33 Total for Payment No.: 12.33
Payment No: 718239
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 B & B SMALL ENGINE REPAIR 00552763 538958 CHOKE KNOB KIT General Fund 10.17 Total for Payment No.: 10.17
Payment No: 718533
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 ISMAEL SANCHEZ MARTINEZ 00553547 38644-17 UTILITY REFUND
UTILITY REFUND General Fund 8.97
Total for Payment No.: 8.97
Payment No: 718536
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 KAVIN MANI 00553579 78134-11 UTILITY
REFUND
UTILITY REFUND General Fund 8.51
Total for Payment No.: 8.51
Payment No: 718620
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 PETERSON TRUCKS 00553210 442355M PARTS - V#2784 Fleet Operation Fund 7.69 Total for Payment No.: 7.69
Payment No: 718562
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-28 THAZIN PAING 00553554 46572-26 UTILITY
REFUND
UTILITY REFUND General Fund 5.98
Total for Payment No.: 5.98
Payment No: 718714
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-04-05 CRESCO EQUIPMENT RENTALS 00553882 6040996-0001 2023 NOV PROPANE BY THE GALLON
Water Utility 4.64
Total for Payment No.: 4.64
Payment No: 718236
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-03-15 ANDY'S ROOFING CO INC 00552864 4045 COR SHORTPAID VOUCHER 549706 $3 Public Buildings 3.00 Total for Payment No.: 3.00
All Other City Funds Group Total 23,037,199.40
Overall Total 64,015,336.66
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-347 Agenda Date: 5/7/2024

REPORT TO COUNCIL

SUBJECT
Action on Monthly Financial Status and Investment Reports for February 2024 and Approval of Related Budget Amendments

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
In compliance with the Charter of the City of Santa Clara and the adopted Investment Policy, the monthly financial report and monthly investment report for February 2024 are submitted for your information. The financial review as of February 29, 2024 provides a year-to-date financial update to the City Council for fiscal year 2023/24. The analysis of the revenues collected and all expenditures measures the level of adherence to the established budget and allows the City to monitor and project revenues and expenditures throughout the year.

The FY 2023/24 Budget incorporates the estimated revenues and planned expenditures for all funds.

The attached Financial Status Report provides the actual revenue and expenditure summaries for the General Fund, Special Revenue Funds, and Enterprise Operating Funds. The Report also includes an expenditure summary for Capital Improvement Funds and Fund Reserve Balances. Any significant variances are explained in the report.

In accordance with City Council Policy 051 - Donations to the City, these reports include monthly activity and annual summary of donations received by each department. Although the requirement of the policy is to report quarterly, the City will provide this information monthly in the Financial Status Report.

DISCUSSION
Monthly Financial Status Report (Attachment 1)
The attached report summarizes the City’s financial performance as of February 29, 2024 (Attachment 1). This report contains financial analysis for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, and Capital Improvement Program Funds.

Attachment 1 shows that General Fund revenues (excluding transfers) are at 55.7% of the budget through February 2024. While General Fund revenues appear to be below the year-to-date par level, this is primarily due to the timing of payments. Overall, revenues are tracking within estimated levels through February. Excluding transfers, General Fund expenditures are tracking within budget at

63.4% of budget through February 2024. With the exception of the Fire Department, departments are tracking at or below the par level through February. The Fire Department is tracking above budget City of Santa Clara Page 1 of 4 Printed on 5/3/2024
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24-347 Agenda Date: 5/7/2024
due to higher overtime expenditures related to the backfill for absences as well as higher compensatory time off payments. Expenditures are currently tracking to end the year approximately $1.5 - $2.0 million above budget. While the Fire Department will continue to monitor its budget and work with the Finance Department and the City Manager’s Office to identify any options to partially mitigate the overage, a budget adjustment is expected to be brought forward before the end of the fiscal year.

As shown in Attachment 1, total revenues for Enterprise Funds (Electric, Water, Sewer, Cemetery, Solid Waste, and Water Recycling) were at 46.7% of budget through February. Total expenses were at 53.7% in February, which are within budgeted levels.

In the month of February, donations of $1,000 were received, bringing total donations to $117,321.

While there are varying forecasts, economic growth continues but is expected to be constrained in 2024. The March 2024 UCLA Anderson Forecast assumes no recession but does expect slower growth in 2024 as a result of the impact of higher interest rates on consumption, housing and business investment. In its February 2024 update to its forecast, The Conference Board also predicts no recession, but it expects consumer spending growth to cool and for overall GDP growth to slow to under 1% in the second and third quarters of 2024.

On a national level, the unemployment rate increased from 3.7% in January 2024 to 3.9% in February 2024. In February, the number of unemployed persons increased totaled 6.5 million, up from 6.1 million in January 2024. In the fourth quarter 2023, the Gross Domestic Product (GDP) increased at an annual rate of 3.4% according to the “third” estimate released by the Bureau of Economic Analysis. This follows a GDP increase of 4.9% in the third quarter 2023.

The California unemployment rate increased slightly from 5.2% in January 2024 to 5.3% in February 2024 and was up from 4.5% in February 2023. The unadjusted unemployment rate in the San JoséSunnyvale-Santa Clara Metropolitan Statistical Area (MSA) remained unchanged at 4.4% between February and January 2024, but above the February 2023 level of 3.2%.

Staff will continue to closely monitor the General Fund and the City’s overall financial performance as the fiscal year progresses.

Monthly Investment Report (Attachment 2)
All securities held by the City of Santa Clara as of February 29, 2024 were in compliance with the City’s Investment Policy Statement in terms of current market strategy and long-term goals and objectives. All securities held are rated “A” or higher by two nationally recognized rating agencies.

There is adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The City’s investment strategy for February 2024 was to invest funds not required to meet current obligations in securities listed in the prevailing Investment Policy Statement. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and has a reasonable portfolio return of 3.1% in February.

ENVIRONMENTAL REVIEW
The actions being considered do not constitute a “project” within the meaning of the California City of Santa Clara Page 2 of 4 Printed on 5/3/2024
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Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that they are fiscal activities that do not involve any commitment to any specific project which may result in a potential significant physical impact on the environment.

FISCAL IMPACT
From time to time, budget adjustments are necessary to reflect new information, align budgets with actual revenues and expenses, and correct errors. The recommended budget adjustments are described in Attachment 3 and summarized below:
· General Fund - recognizes $563 in developer contribution revenue and appropriates the funding to the Public Works Department for inspection work performed outside of regular working hours.
· Convention Center Capital Fund - recognizes a $200,000 transfer from the Convention Center Enterprise Fund and $6,032 in other agencies revenue from insurance reimbursements and appropriates the funding to the Santa Clara Convention Center Condition Assessment Repair project.
· Convention Center Enterprise Fund - transfers $200,000 to the Santa Clara Convention Center Condition Assessment Repair project in the Convention Center Capital Fund. · Solid Waste Fund - recognizes $351,102 in CalRecycle SB 1383 Grant revenue to assist in the implementation of regulatory requirements associated with SB 1383 and allocates the funding to the ending fund balance.

The table below summarizes the net budget change in revenue and expenditure for each fund impacted by the recommended budget amendments.

FY 2023/24 Recommended Budget Amendments
Fund Name Revenue Expenditure
General Fund $563 $563
Convention Center Capital Fund $206,032 $206,032
Convention Center Enterprise Fund $0 $0
(net-zero shift of $200k from fund
balance)
Solid Waste Fund $351,102 $351,102

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] mailto:[email protected] or at the public City of Santa Clara Page 3 of 4 Printed on 5/3/2024
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information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Note and file the Monthly Financial Status Report and Monthly Investment Report for February 2024 as presented; and

2. Approve the following FY 2023/24 Budget Amendments:
a. Recognize developer contribution revenue in the amount of $563 in the General Fund and appropriate to the Public Works Department (five affirmative Council votes required to appropriate additional revenue);
b. Recognize a transfer from the Convention Center Enterprise Fund in the amount of $200,000 and recognize other revenue in the amount of $6,032 in the Convention Center Capital Fund and appropriate to the Santa Clara Convention Center Condition Assessment Repair Project (five affirmative Council votes required to appropriate additional revenue);
c. Transfer $200,000 from the Convention Center Enterprise Fund to the Convention Center Capital Fund, offset by a decrease in the unrestricted ending fund balance in the amount of $200,000 (five affirmative Council votes required for the use of unused balances); and
d. Recognize CalRecycle SB 1383 Grant revenue in the amount of $351,102 in the Solid Waste Fund and allocate the funding to ending fund balance (five affirmative Council votes required to appropriate additional revenue).

Reviewed by: Kenn Lee, Director of Finance
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Monthly Financial Status Report - February 2024

2. Monthly Investment Report - February 2024

3. FY 2023/24 Budget Amendments
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MONTHLY FINANCIAL STATUS REPORT
February 2024
1 City of Santa Clara
Financial Status Report as of February 29, 2024
This report summarizes the City’s financial performance for the month ended February 29, 2024.

Financial analysis for the report is provided for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, and Capital Improvement Funds. Financial information included in this report is unaudited.

Economic Outlook
While there are varying forecasts, economic growth continues but is expected to be constrained in 2024. The March 2024 UCLA Anderson Forecast assumes no recession but does expect slower growth in 2024 as a result of the impact of higher interest rates on consumption, housing and business investment. The UCLA Forecast also identified risks to the Forecast, including the potential shutdown of the government, the impact of geopolitical events, and the impact of the election of national economic policies.1
Quarterly Real GDP Growth, Seasonally Adjusted Annual Rates The Conference Board Economic Forecast for the US Economy also no longer forecasts a recession for 2024 but does expect consumer spending growth to cool and for the overall GDP growth to slow to under 1% over the second and third quarters of 2024. After that point, inflation and interest rates are expected to normalize and annualize GDP growth is projected at near 2% in 2025.2

1 UCLA Anderson Forecast, March 2024, The U.S. Economic Outlook and the 2024 Consumer Sentiment Consumption Disconnect
2 https:///www.conference-board.org/research/us-forecast, The Conference Board Economic Forecast for the US Economy, Updated March 15, 2024
2 City of Santa Clara
Financial Status Report as of February 29, 2024
On a national level, the unemployment rate increased from 3.7% in January 2024 to 3.9% in February 2024. In February, the number of unemployed persons was 6.5 million, up from 6.1 million in January 2024.
3 In the fourth quarter 2023, the Gross Domestic Product (GDP) increased at an annual rate of 3.4% according to the “third” estimate released by the Bureau of Economic Analysis. This follows a GDP increase of 4.9% in the third quarter 2023. The GDP increase reflected increases in consumer spending, exports, state and local government spending, nonresidential fixed investment, federal government spending, and residential fixed investment. Compared to the third quarter, the GDP deceleration in the fourth quarter primarily reflected slowdowns in private inventory investment, federal government spending, and residential fixed investments. 4 3 https://www.bls.gov/news.release/pdf/empsit.pdf 4 https://www.bea.gov/sites/default/files/2024-03/tech4q23-3rd.pdf 3 City of Santa Clara
Financial Status Report as of February 29, 2024
At the state level, the California unemployment increased from 5.2% in January 2024 to 5.3% in February 2024. This rate is higher compared to the 4.5% rate in February 2023. From February 2023 to February 2024, California added 179,700 nonfarm jobs, an increase of 1.0%.5 The unadjusted unemployment rate in the San José-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) remained unchanged at 4.4% between February and January 2024, and above the February 2023 level of 3.2%. Between February 2023 and February 2024, employment in this region decreased by 6,300 jobs, or 0.5%. Notable employment reductions were in information (down 7,700 jobs), professional and business services (down 5,000 jobs), and manufacturing (down 3,700) that were partially offset by increases in private education and health services (up 11,600 jobs) and government (up 2,600 jobs).
6 General Fund
The General Fund is the major operating fund for the City and includes multiple programs, services, and activities for the residents and businesses of the City. The adopted budget for operating revenues and expenditures for fiscal year 2023/24 was $281.8 million. The amended budget for revenues and expenditures was adjusted to $290 million to reflect carryover encumbrances from fiscal year 2022/23 and various budget amendments approved by the City Council through February 2024. This budget also accounts for items approved by the City Council on December 12, 2023, as part of the FY 2022/23 Budget Year-End Report.
5 https://edd.ca.gov/en/about_edd/news_releases_and_announcements/unemployment-February-2024/ 6 https://labormarketinfo.edd.ca.gov/file/lfmonth/sjos$pds.pdf 4 City of Santa Clara
Financial Status Report as of February 29, 2024
General Fund Revenues
As of February 29, 2024, $153.1 million or 55.7% of the General Fund estimated revenue (excluding transfers) was received. Transfers and use of reserves of $15.0 million have occurred as budgeted.

Adopted Budget
Amended
Budget
Actual Through
02/29/2024
Percentage
Received
Actual Through
02/28/2023
$
Change From
Prior Year
Percentage
Change
TAXES
Sales Tax $ 60,524,000 $ 60,524,000 $ 30,036,934 49.63% $ 32,771,154 $ (2,734,220) -8.34% Property Tax 85,800,000 87,143,000 46,456,158 53.31% 43,544,139 2,912,019 6.69% Transient Occupancy Tax 21,275,000 21,275,000 11,094,200 52.15% 10,672,774 421,426 3.95% Other Taxes 6,750,000 6,750,000 3,215,744 47.64% 3,296,767 (81,023) -2.46% Total Taxes 174,349,000 175,692,000 90,803,036 51.68% 90,284,834 518,202 0.57%

LICENSES & PERMITS
Business Licenses 6,000,000 6,000,000 3,139,137 52.32% 562,972 2,576,165 457.60% Fire Operation Permits 2,000,000 2,000,000 1,212,716 60.64% 1,258,036 (45,320) -3.60% Miscellaneous Permits 69,000 69,000 17,231 24.97% 37,239 (20,008) -53.73% Total Licenses & Permits 8,069,000 8,069,000 4,369,084 54.15% 1,858,247 2,510,837 135.12% FINES & PENALTIES 1,225,000 1,225,000 1,660,811 135.58% 220,541 1,440,270 653.06% INTERGOVERNMENTAL 520,000 520,000 502,382 96.61% 897,220 (394,838) -44.01% CHARGES FOR SERVICES 29,314,768 29,816,268 21,354,680 71.62% 21,453,395 (98,715) -0.46% SILICON VALLEY POWER TRANSFER 32,000,000 32,000,000 21,940,167 68.56% 19,095,925 2,844,242 14.89%

USE OF MONEY & PROPERTY
Interest 3,500,000 3,500,000 1,380,169 39.43% 1,521,524 (141,355) -9.29% Rent 12,397,660 13,431,960 8,238,642 61.34% 8,024,760 213,882 2.67% Total Use of Money & Property 15,897,660 16,931,960 9,618,811 56.81% 9,546,284 72,527 0.76% MISCELLANEOUS REVENUES 180,000 180,000 236,935 131.63% 1,973,302 (1,736,367) -87.99%

OTHER FINANCING SOURCES
Operating Transfer In - Storm Drain 1,454,000 1,454,000 1,454,000 100.00% 1,454,000 - 0.00% Operating Transfer In - Reserves 2,772,275 8,097,132 8,097,132 100.00% 36,719,079 (28,621,947) -77.95% Operating Transfer In - Fund Balances(1) 4,759,683 4,759,683 4,759,683 100.00% 4,484,726 274,957 6.13% Operating Transfer In - Miscellaneous 746,044 746,044 746,044 100.00% 2,370,374 (1,624,330) -68.53% Total Other Financing Sources 9,732,002 15,056,859 15,056,859 100.00% 45,028,179 (29,971,320) -66.56%

STADIUM OPERATION
Charges for Services 9,278,128 9,278,128 2,368,686 25.53% 5,293,669 (2,924,983) -55.25% Rent and Licensing 1,230,000 1,230,000 216,108 17.57% 710,000 (493,892) -69.56% Total Stadium Operation 10,508,128 10,508,128 2,584,794 24.60% 6,003,669 (3,418,875) -56.95% TOTAL GENERAL FUND $ 281,795,558 $ 289,999,215 $ 168,127,558 57.98% $ 196,361,596 $ (28,234,038) -14.38% (1) The Operating Transfer In - Fund Balances includes the carryover encumbrances of open purchase orders as of June 30, 2023 and mid year budget amendment from reserves.

Function

CITY OF SANTA CLARA

GENERAL FUND

REVENUES OVERVIEW AND COMPARISON BY TYPE
FISCAL YEAR 2023/24 PY REVENUE COMPARISON
5 City of Santa Clara
Financial Status Report as of February 29, 2024
General Fund Revenues
Sales Tax: The City of Santa Clara sales tax rate is 9.125%, of which the City receives 1.0%. As of February 29, 2024, approximately $30.0 million has been collected, which is 8.3% lower than prior year collection levels.

Sales Tax receipts through the first two quarters of FY 2023/24 were down 8% compared to the prior year. Receipts were down 6.2% in the third quarter 2023 and down 10.0% in the fourth quarter 2023 when compared to the same quarters in 2022. Local business activity (excluding the Countywide pool and adjustments to prior periods) was down 4.3% in the fourth quarter 2023 when compared to the same quarter in the prior year. This reflects declines in General Retail (down 0.7%), Transportation (down 13.5%) Construction (down 22.3%), and Business to Business (down 0.3%); the Food Products was the only category that increased (up 2.2%).The declines in the last two quarters follow four quarters of growth experienced in FY 2022/23. Given the strong performance last fiscal year, receipts can decline by approximately 5% in the remaining two quarters of FY 2023/24 and still meet the budgeted estimate of $59.6 million. However, if sales tax receipts decline by 8% - 10% in the remaining two quarters, collections would fall below the budget by $1.1 million - $1.7 million. Internet sales represents a sizeable amount of the City’s sales tax revenue. The County pool, which includes internet sales, accounts for approximately 15%-20% of the sales tax the City receives. The allocation from the County pool in the four quarter of 2023 was down 20.7% from the fourth quarter 2022.

Property Tax: Property tax receipts totaling $46.5 million were received through February 2024, which is 6.7% higher than prior year collection levels. The majority of property tax revenue is collected in February and April each year. Based on the latest information from the County of Santa Clara, property tax receipts are projected to end the year at $90.5 million, which is $3.4 million above the Amended Budget estimate of $87.1 million.

Transient Occupancy Tax (TOT): TOT is calculated as a percentage of City hotel/motel room charges. The City’s TOT rate increased from 11.5% to 12.5% effective January 1, 2024. This rate increase was factored into the development of the FY 2023/24 Adopted Budget. Through February 29, 2024, approximately $11.1 million was received, which is 4.0% above prior year receipts. Collections in the second half of the year are expected to be higher as a result of the rate increase. Growth of 12% from the prior year is needed to meet the budgeted estimate of $21.3 million.

Other Taxes: Includes franchise tax and documentary transfer tax. The City has collected $3.2 million through February, which is on par with last fiscal year’s collection levels. Receipts through February reflect franchise tax collections of $2.6 million and approximately $0.6 million in documentary transfer tax revenue. The documentary transfer tax is tracking to end the year below budget, which reflects the drop in the number of property sales. In calendar year 2023, the number of single-family residence sales was down approximately 26% from calendar year 2022.

Licenses & Permits: Includes business licenses, fire operation permits, and miscellaneous permits and fees. Licenses and permits revenue collections total $4.4 million, or 54.2% of the $8.1 million budget. This represents a nearly 135% increase compared to prior year collection levels, primarily in 6 City of Santa Clara
Financial Status Report as of February 29, 2024
the business tax category. Business tax receipts total $3.1 million through February, which is up from $0.6 million in the prior year. The updated Business License Tax is being implemented this fiscal year with the new methodology. With this transition and the need to re-register every business, the timeline to submit payments has been extended which has impacted collections. Staff will closely monitor results from the implementation to determine if any budget adjustments are necessary based on the actual collections.

Fines & Penalties: Includes vehicle, parking, court fines, and miscellaneous penalty fines. The revenue collected in this category through February was $1.7 million, which exceeds the budgeted estimate of $1.2 million. Collections in this category are tracking above prior year levels due to the resumption of the assessment of late fees that had previously been waived due to COVID-19.

Intergovernmental: Includes motor vehicle fees, state homeowner tax relief, state mandated reimbursement and redistribution of land sale proceeds and ground leases from the Successor Agency.

Through February 29, 2024, $0.5 million was collected in this category, which is lower than prior year collection levels. Revenues are projected to slightly exceed the budgeted estimate of $0.5 million.

Charges for Services: Includes various plan check and zoning-related fees, engineering fees, administrative fees, and community service revenue from various recreational activities. Through February, collections of approximately $21.4 million are tracking slightly above par at 71.6% of the budget and are expected to meet the budgeted estimate by year-end. Revenues in this category are consistent with last year’s collections through the same period of $21.5 million. While collections in EMS transport and miscellaneous charges are higher than prior years, collections in engineering fees and the technology fee are lower. Additionally, effective July 1, 2023, the Fire Development Services Fund was established and fire construction permitting fees are now booked in this fund, instead of the General Fund.

Silicon Valley Power Transfer: In accordance with the City’s charter, Silicon Valley Power pays 5.0% of gross revenues to the General Fund. Through February, $21.9 million has been transferred.

Transfers throughout the year are based on the budgeted estimate and will be trued up at the end of the fiscal year based on actual performance.

Use of Money & Property: Includes realized investment income and rental income. Through February, $9.6 million has been collected, compared to $9.5 million last fiscal year. This increase is primarily due to higher rental income revenues, including right-of-way and Related lease payments.

Miscellaneous Revenues: Includes developer fees, donations, damage recovery, sale of surplus, and one-time miscellaneous revenues. Through February 29, 2024, collections of $0.2 million have exceeded the budgeted estimate but are significantly lower than prior year levels. This lower collection level is attributable to the one-time settlement between the City, the Santa Clara Stadium Authority, and the Forty-Niners SC Stadium Company LLC and Forty Niners Stadium Management Company LLC (collectively, the Forty-Niners) recorded last fiscal year. 7 City of Santa Clara
Financial Status Report as of February 29, 2024
Stadium Operation: Through February 2024, revenues of $2.6 million are tracking well below par at

24.6% of the budget due to the timing of reimbursements for the costs incurred by the City.

Reimbursements usually take between three to six months from the event date due to the timing of third-party invoices and payment from the Stadium Manager. Revenues are also significantly below prior year collection levels. Last year, the payment of older public safety invoices was submitted as part of the August 2022 legal settlement. Outstanding public safety invoices from 2020 and 2021 were paid in September 2022 as a result of the settlement.
8 City of Santa Clara
Financial Status Report as of February 29, 2024
General Fund Expenditures
As of February 29, 2024, $188.1 million or 64.9% of the General Fund operating budget had been expended. Overall, expenditures in the General Fund are within budgeted levels through February.

Excluding transfers, expenditures totaled $176.5 million, or 63.4% of the budget, which is below the par level of 66.7% of the budget. Transfers of $11.6 million have occurred as budgeted.

Adopted Budget
Amended
Budget
Actual Through
02/29/2024
Percentage
Used
Actual Through
02/28/2023
$
Change From
Prior Year
Percentage
Change

GENERAL GOVERNMENT
Non-Departmental $ 15,123,531 $ 15,990,480 $ 8,801,779 55.04% $ 3,158,084 $ 5,643,695 178.71% City Council 1,124,281 1,131,037 748,269 66.16% 436,469 311,800 71.44% City Clerk 1,947,261 2,121,865 1,024,787 48.30% 1,438,688 (413,901) -28.77% City Manager 5,410,204 7,709,087 2,800,187 36.32% 3,552,663 (752,476) -21.18% City Attorney 3,076,516 3,196,951 1,876,448 58.69% 2,074,953 (198,505) -9.57% City Auditor 948,445 1,087,660 487,882 44.86% 460,624 27,258 5.92% Human Resources 4,300,090 4,464,113 2,208,950 49.48% 2,398,435 (189,485) -7.90% Finance 18,192,257 19,102,116 10,667,975 55.85% 10,754,872 (86,897) -0.81% Total General Government 50,122,585 54,803,309 28,616,277 52.22% 24,274,788 4,341,489 17.88% PUBLIC WORKS 24,857,521 26,270,541 16,217,945 61.73% 14,178,287 2,039,658 14.39% COMMUNITY DEVELOPMENT 5,121,256 5,227,061 3,292,243 62.98% 2,920,551 371,692 12.73% PARKS AND RECREATION 21,933,152 22,711,221 14,068,719 61.95% 13,102,102 966,617 7.38%

PUBLIC SAFETY
Fire 62,616,032 63,372,036 43,492,959 68.63% 44,495,241 (1,002,282) -2.25% Police 85,598,562 85,946,468 55,966,440 65.12% 53,416,667 2,549,773 4.77% Total Public Safety 148,214,594 149,318,504 99,459,399 66.61% 97,911,908 1,547,491 1.58% LIBRARY 11,135,937 11,229,696 6,806,747 60.61% 6,866,721 (59,974) -0.87% DEPARTMENTAL TOTAL 261,385,045 269,560,332 168,461,330 62.49% 159,254,357 9,206,973 5.78%

OTHER FINANCING USES
Operating Transfer Out - Miscellaneous 1,198,809 1,198,809 1,198,809 100.00% 38,809 1,160,000 2989.00% Operating Transfer Out - Debt Services 1,402,440 1,402,440 1,402,440 100.00% 1,402,275 165 0.01% Operating Transfer Out - Maintenance Dtrct 942,413 942,413 942,413 100.00% 842,700 99,713 11.83% Operating Transfer Out - Cemetery 796,000 796,000 796,000 100.00% 870,000 (74,000) -8.51% Operating Transfer Out - CIP 7,305,499 7,305,499 7,305,499 100.00% 8,817,613 (1,512,114) -17.15% Total Other Financing Uses 11,645,161 11,645,161 11,645,161 100.00% 11,971,397 (326,236) -2.73% STADIUM OPERATION 8,765,352 8,793,722 8,007,601 91.06% 7,015,387 992,214 14.14% TOTAL GENERAL FUND $ 281,795,558 $ 289,999,215 $ 188,114,092 64.87% 178,241,141 $ $ 9,872,951 5.54% Function

CITY OF SANTA CLARA

GENERAL FUND

EXPENDITURES OVERVIEW AND COMPARISON BY FUNCTION
FISCAL YEAR 2023/24 PY EXPENDITURES COMPARISON
9 City of Santa Clara
Financial Status Report as of February 29, 2024
General Fund Expenditures
Below is an explanation of certain budget to actual expenditure variances by department.

Non-Departmental: Includes expenditures that are not attributable to a single department, but a function of the City in general. Through February 29, 2024, expenditures totaled $8.8 million, or 55% of the budget. These expenditures are below the par level of 66.7%, but significantly above prior year levels. This is a result of higher property insurance costs that have been directly budgeted under NonDepartmental, as opposed to allocated out amongst the departments citywide.

City Attorney: Actual expenditures through February totaled approximately $1.9 million, which is

58.7% of the budget, which is below par. Spending is 9.6% below the prior fiscal year due to lower outside legal counsel services costs.

City Clerk: Through February, actual expenditures were tracking below budget at $1.0 million or approximately 48.3% of the budget. This expenditure level reflects an 28.8% decrease in spending compared to last fiscal year due to one-time Granicus costs that are paid every other year.

City Council: Through February, expenditures were at 66.2% of budget, which is at par. This expenditure level is significantly above the prior year due to the reallocation of 1.0 Assistant to the City Manager position from the City Manager’s Office as approved as part of the FY 2023/24 and FY 2024/25 Adopted Operating Budget.

City Manager: Expenditures through February totaled $2.8 million, or 36.3% of the budget, which is below par for this time of the year. Expenditures are approximately 21.2% lower compared with the spending level through the same period last fiscal year. This is a result of vacancy savings within the department and the reallocation of 1.0 Assistant to the City Manager position to the City Council as mentioned above, partially offset with higher spend in miscellaneous supplies and services.

Community Development Department: This department consists of three divisions: Planning, Building, and Housing and Community Services. The Building Division of this department is reflected in the Building Development Services Fund, which falls under the special revenue section of this report.

Through February, departmental expenditures for the Planning and Housing and Community Services divisions totaled $3.3 million, or 63% of the budget, which is below par. This expenditure level is 12.7% above the prior year is a result of higher salaries and benefits costs, separation payouts, and higher contractual services spending in the current year.

Finance Department: Through February, the Department’s expenditures totaled $10.7 million, or

55.9% of the budget, which is below par. This expenditure level is consistent with prior year levels.

Fire Department: Through February, actual expenditures totaled $43.5 million, or 68.6% of the budget, which is above par. These expenditures reflect a 2.3% decrease from expenditures through the same period last fiscal year. This is primarily because, as approved as part of the FY 2023/24 and FY 2024/25 Adopted Operating Budget, approximately 9.0 FTE were reallocated to the newly established 10 City of Santa Clara
Financial Status Report as of February 29, 2024
Fire Development Services Fee Fund. These charges are reflected under the special revenue section of this report.

Expenditures are tracking over budget primarily due to higher overtime that totals 86.8% of the budget through February as well as compensatory time payout expenditures. Overtime is used to backfill for shift absences and vacant shift positions to maintain daily minimum staffing. When the budget was developed, it was assumed that overtime costs would be higher in the first half of the year while firefighters in the recruit academy were in training. These newly trained firefighters began providing relief staffing effective December 8, 2023. With these relief positions, overtime costs are expected to be lower in the second half of the fiscal year. However, it is anticipated that overtime expenditures will exceed the budget as the current absence rate exceeds the estimate used in the development of the budget.

When compared to the prior fiscal year, absences are up 33% through February (from 43,581 to 58,119 hours). This reflects increases in workers’ compensation/injury leave, modified duty, Family Medical Leave Act leave, sick leave, and compensatory time used. It is important to note that employees can elect for compensatory time over overtime pay when backfilling shift absences, which increases the need to backfill when the compensatory time is used. Through February, the compensatory time payouts are also up 47% from the prior year and significantly above historical levels.

Expenditures are currently tracking to end the year approximately $1.5 million to $2 million above budget. While the Fire Department will continue to monitor its budget and work with the Finance Department and the City Manager’s Office to identify any options to partially mitigate the overage, a budget adjustment is expected to be brought forward before the end of the fiscal year.

Library Department: Through February, actual expenditures totaled $6.8 million, or 60.6% of the budget, which is below par and below expenditure levels last fiscal year. The Library continues to hire staff and fill vacancies to restore library hours.

Parks and Recreation Department: Through February, actual expenditures totaled $14.1 million, or 62 % of the budget, which is below par but higher than prior year actuals of $13.1 million. This is primarily due to higher spend in the salaries and benefits, contractual services, advertising and maintenance categories.

Police Department: Expenditures through February are tracking slightly below par at $56 million, or

65.1% of the budget. This expenditure level is 4.8% above the prior year, primarily due to higher personnel costs, contractual services, and operating supplies costs.

Stadium Operation: Stadium operating expenditures are incurred first and billed on a reimbursement basis creating a timing difference in revenue recognition. Stadium expenditures totaled $8.0 million through February 29, 2024, which is higher than prior year levels. This is primarily due to higher personnel spend, particularly in overtime. Staff will continue to monitor the Stadium spend and any necessary budget adjustments will be brought forward by year-end. 11 City of Santa Clara
Financial Status Report as of February 29, 2024
Special Revenue Funds
The table below is a summary of revenues and expenditures of select Special Revenue Funds as of February 29, 2024. The amended budget reflects carryover encumbrances from fiscal year 2022/23 and budget amendments approved by the City Council through February 2024. Effective July 1, 2023, development related services in the Fire Department have been reallocated from the General Fund to the newly established Fire Development Services Fund, reflected below.

Revenues totaled approximately $14.5 million, while expenditures totaled $16.2 million through the end of February. Overall, both revenues and expenditures are tracking below the par level of 66.7%. The Building Development Services Fee Fund has seen a large decrease on the revenue side due to lower activity levels in the permitting categories. Expenditures; however, are tracking higher when compared to last year due to the filling of vacancies in the Building Division. In the Housing Successor Fund, the expenditures are significantly lower compared to last fiscal year due to a one-time special disbursement for a housing loan that occurred in July 2022. The drop in revenue and expenditures in the City Affordable Housing Fund are due to a one-time developer loan being disbursed in full.

Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 2/29/2024 Received 2/28/2023 Prior Year Change Housing Authority Fund $ 252,495 $ 252,495 $ 387,988 153.66% $ 58,124 $ 329,864 567.52% City Affordable Housing Fund 1,166,720 1,166,720 489,280 41.94% 6,262,565 (5,773,285) -92.19% Housing Successor Fund 1,306,326 1,306,326 349,883 26.78% 482,700 (132,817) -27.52% Housing and Urban Development 3,106,041 5,712,147 840,218 14.71% 655,425 184,793 28.19% Building Development Services Fee
Fund
15,611,000 15,611,000 9,938,436 63.66% 13,912,940 (3,974,504) -28.57% Fire Development Services Fee
Fund
2,935,000 2,937,887 2,507,566 85.35% - 2,507,566 N/A
TOTAL $ 24,377,582 $ 26,986,575 $ 14,513,371 53.78% 21,371,754 $ $ (6,858,383) -32.09% Actual Actual $
Fund Adopted Amended through Percentage through Change From Percent Description Budget Budget 2/29/2024 Used 2/28/2023 Prior Year Change Housing Authority Fund $ 457,193 $ 518,659 $ 113,176 21.82% $ 134,423 $ (21,247) -15.81% City Affordable Housing Fund 6,683,926 10,435,503 3,029,776 29.03% 6,603,822 (3,574,046) -54.12% Housing Successor Fund 873,227 1,216,887 556,128 45.70% 5,380,413 (4,824,285) -89.66% Housing and Urban Development 3,993,723 6,673,020 789,351 11.83% 1,156,305 (366,954) -31.74% Building Development Services Fee
Fund
13,689,592 17,218,230 9,649,819 56.04% 8,669,703 980,116 11.31% Fire Development Services Fee
Fund
3,109,073 3,111,960 2,050,680 65.90% - 2,050,680 N/A
TOTAL $ 28,806,734 $ 39,174,259 $ 16,188,930 41.33% 21,944,666 $ $ (5,755,736) -26.23%

PRIOR YEAR EXPENDITURE COMPARISON

CITY OF SANTA CLARA

SPECIAL REVENUE FUNDS

REVENUE AND EXPENDITURE - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2023/24 PRIOR YEAR REVENUE COMPARISON EXPENDITURES - FISCAL YEAR 2023/24
12 City of Santa Clara
Financial Status Report as of February 29, 2024
Governmental Capital Improvement Funds
The table below lists the revenue for selected capital improvement funds. The amended budget reflects current year appropriations, prior year carryover, and budget amendments approved through February 2024. As of February 29, 2024, the capital fund revenue totaled $16.7 million. In the Parks and Recreation Capital Fund, $3.2 million has been collected, which includes approximately $2.1 million in Mitigation Fee Act revenue.

REVENUES - FISCAL YEAR 2023/24
Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 2/29/2024 Received Parks & Recreation $ - $ 4,189,995 $ 4,189,995 $ 3,235,967 77.23% Streets & Highways 16,434,432 17,422,990 33,857,422 10,284,606 30.38% Storm Drain 4,454,000 - 4,454,000 971,624 21.81%
Related Santa Clara Developer 977,582 1,707,737 2,685,319 2,137,720 79.61% Patrick Henry Drive Infrastructure
Improvement Fund
140,486 - 140,486 - 0.00%
Tasman East Specific Infrastructure
Improvement Fund
- - - 83,128 N/A
TOTAL $ 22,006,500 $ 23,320,722 $ 45,327,222 $ 16,712,899 36.87%

CITY OF SANTA CLARA

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND
The table below lists the total amended budgeted amounts for expenditures in the Capital Improvement Funds. Similar to the revenue table, the amended expenditure budgets consist of current year appropriations, prior year carryover encumbrance balances in Governmental Capital Improvement Funds, and budget amendments approved through February 2024. As of February 29, 2024, capital fund expenditures totaled $30.3 million, or 18% of the amended budget, well below par of 66.7%.

As part of the adoption of the FY 2023/24 and FY 2024/25 biennial operating budget, some capital funds were carried over for projects that were not anticipated to be completed by June 30, 2023.

Necessary additional adjustments to the capital carryover amounts were included as part of the Budgetary Year-End Report for FY 2022/23 approved by the City Council approval on December 12, 2023. These adjustments are reflected in the tables referenced. 13 City of Santa Clara
Financial Status Report as of February 29, 2024
EXPENDITURES - FISCAL YEAR 2023/24
Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 2/29/2024 Used Parks & Recreation $ 15,799,144 $ 24,181,336 $ 39,980,480 $ 8,672,197 21.69% Streets & Highways 46,545,417 43,717,468 90,262,885 17,691,776 19.60% Storm Drain 5,433,900 3,134,592 8,568,492 970,252 11.32% Fire 1,251,428 482,826 1,734,254 136,076 7.85%
Library 49,658 251,447 301,105 33,677 11.18%
Public Buildings 5,511,176 3,047,706 8,558,882 1,247,538 14.58% General Gov't - Other 4,403,201 6,651,782 11,054,983 1,174,668 10.63% City Affordable Housing Capital Fund 3,344,484 1,600,000 4,944,484 - 0.00% Related Santa Clara Developer 1,500,691 - 1,500,691 388,396 25.88% Patrick Henry Drive Infrastructure
Improvement Fund
71,281 - 71,281 11,888 16.68%
Tasman East Specific Infrastructure
Improvement Fund
27,330 1,423,145 1,450,475 12,481 0.86%
TOTAL $ 83,937,710 $ 84,490,302 $ 168,428,012 $ 30,338,949 18.01%

CITY OF SANTA CLARA

SUMMARY OF EXPENDITURES

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS
14 City of Santa Clara
Financial Status Report as of February 29, 2024
Enterprise Funds
The table below is a summary of revenues and expenses for the Enterprise Operating Funds as of February 29, 2024. Overall, revenues and expenditures are tracking below budgeted levels.

Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 2/29/2024 Received 2/28/2023 Prior Year Change Electric Utility Fund $ 1,008,222,211 $ 1,008,222,211 $ 445,628,772 44.20% 378,563,754 $ $ 67,065,018 17.72% Water Utility Fund 60,726,490 60,726,490 36,169,959 59.56% 31,625,634 4,544,325 14.37% Sewer Utility Fund 73,500,825 78,500,825 46,862,494 59.70% 30,566,863 16,295,631 53.31% Cemetery Fund 750,000 750,000 357,008 47.60% 389,946 (32,938) -8.45% Solid Waste Utility Fund 39,577,957 39,577,957 23,944,437 60.50% 22,273,279 1,671,158 7.50% Water Recycling Fund 7,668,868 7,668,868 5,044,526 65.78% 4,213,861 830,665 19.71% TOTAL REVENUE $ 1,190,446,351 $ 1,195,446,351 $ 558,007,196 46.68% 467,633,337 $ $ 90,373,859 19.33% Actual Actual $
Fund Adopted Amended through Percentage through Change From Percent Description Budget Budget 2/29/2024 Used 2/28/2023 Prior Year Change Electric Utility Fund $ 681,590,706 $ 687,147,483 $ 368,529,287 53.63% 388,156,615 $ $ (19,627,328) -5.06% Water Utility Fund 54,015,131 56,447,989 34,599,174 61.29% 30,100,122 4,499,052 14.95% Sewer Utility Fund 53,980,961 55,447,527 25,271,326 45.58% 22,084,324 3,187,002 14.43% Cemetery Fund 1,534,349 1,534,349 664,008 43.28% 953,904 (289,896) -30.39% Solid Waste Utility Fund 38,782,622 42,490,732 22,491,161 52.93% 19,894,443 2,596,718 13.05% Water Recycling Fund 8,234,584 8,234,584 5,458,992 66.29% 5,346,148 112,844 2.11% TOTAL - Operating
Appropriations
$ 838,138,353 $ 851,302,664 $ 457,013,948 53.68% 466,535,556 $ $ (9,521,608) -2.04%

CITY OF SANTA CLARA

ENTERPRISE OPERATING FUNDS

REVENUES AND EXPENSES - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2023/24 PRIOR YEAR REVENUE COMPARISON EXPENSES - FISCAL YEAR 2023/24 PRIOR YEAR EXPENSE COMPARISON Revenues are tracking above the prior year while expenditures are tracking below the prior year levels.

Revenues in the electric (which also includes the Electric Debt Service Fund), water, and sewer utility (which also includes the Sewer Debt Service Fund) and water recycling funds are primarily from customer service charges. The activity levels for these customer service charges also impact the resource and production costs on the expenditure side for these funds.

In the Electric Utility Fund, revenues from customer service charges, renewable energy, and wholesale power collections are tracking above the prior year. On the expenditure side, the generation and pumping expense are lower than prior year levels. The garbage collection expenditures in the Solid Waste Fund are higher than prior year levels. In the Sewer Utility Fund, costs related to the operations and maintenance of the Regional Wastewater Facility, co-owned with the City of San Jose, are tracking higher than prior year levels, while the high revenue collection is due to the bond proceeds collected in the debt service fund. Revenue and expenditures are tracking higher than prior year levels in the Water Utility Fund due to activity levels.
15 City of Santa Clara
Financial Status Report as of February 29, 2024
A summary of revenue and expenses in the Enterprise Capital Improvement Funds is detailed in the table below. Actual revenue through February 29, 2024 totaled $29.7 million, consisting primarily of developer contributions in the Electric Utility Fund and sewer fees in the Sewer Utility Fund. Enterprise capital fund expenses totaled $58.9 million, or 10.2% of the amended budget. Similar to the general government capital funds, capital funds were carried over from FY 2022/23 as part of the FY 2023/24 and FY 2024/25 budget adoption process for those projects that were not expected to be completed by June 30, 2023. Additional necessary adjustments to the capital carryover amounts based on actual year-end expenditures were brought forward as part of the budgetary year-end report for FY 2022/23 approved by the City Council on December 12, 2023. These adjustments are reflected in the tables below.

Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 2/29/2024 Received Electric Utility Fund $ 38,500,092 $ 10,071,673 $ 48,571,765 $ 28,211,046 58.08% Water Utility Fund - - - 55,605 N/A
Sewer Utility Fund - - - 1,406,414 N/A
Solid Waste Utility Fund 258,000 430,000 688,000 7,952 1.16% Convention Center Capital
Fund
- -
-
6,032 N/A
TOTAL - Revenue $ 38,758,092 $ 10,501,673 $ 49,259,765 $ 29,687,049 60.27% Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 2/29/2024 Used Electric Utility Fund $ 383,682,041 $ 135,149,829 $ 518,831,870 $ 40,787,713 7.86% Street Lighting (1) 139,007 3,527,530 3,666,537 64,464 1.76% Water Utility Fund 8,008,323 2,839,914 10,848,237 2,242,710 20.67% Sewer Utility Fund 18,409,160 24,967,761 43,376,921 14,439,207 33.29% Cemetery Fund 23,835 228,809 252,644 6,000 2.37%
Solid Waste Utility Fund 1,036,757 15,085 1,051,842 985,933 93.73% Water Recycling Fund 50,000 - 50,000 28,200 56.40%
Convention Center Capital
Fund
90,000 2,141,755 2,231,755 371,895 16.66%

TOTAL - CIP
Appropriations
$ 411,439,123 $ 168,870,683 $ 580,309,806 $ 58,926,122 10.15%

CITY OF SANTA CLARA

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

SUMMARY OF EXPENSES
EXPENSES - FISCAL YEAR 2023/24

CITY OF SANTA CLARA

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND
REVENUES - FISCAL YEAR 2023/24
(1) Street Lighting fund is part of Electric Capital Improvement Funds 16 City of Santa Clara
Financial Status Report as of February 29, 2024
Fund Reserves
By policy, City Council established the City’s General Contingency Reserve, under which reserves for Budget Stabilization and Capital Projects were established. • Budget Stabilization Reserve is set aside for weathering economic downturns, emergency financial crisis, or disaster situations. The reserve target is equal to the expenditures of the City’s General Fund operations for three months (90-day or 25% General Fund Adopted Operating Budget). In FY 2023/24, the City Council approved an exception to the policy to allow the Reserve to a minimum of 15% of expenditures.
• Capital Projects Reserve earmarks funds for the Capital Improvement Program.

Other General Reserves and Enterprise Fund Reserves included in this report are highlighted as follows:
• Technology Fee Reserve is set aside to update and/or replace the City’s aging technology and to ensure internal controls are in compliance with current business standard and legal requirements.
• Land Sale Reserve is net proceeds from the sale of City-owned land, with interest earned on these funds available to be appropriated for General Fund operating expenditures. This reserve is available for appropriation by City Council action.
• The Electric Utility Rate Stabilization Reserve and Operations and Maintenance Reserve assures sufficient operating cash is available to cover day-to-day expenses, address unforeseen cost increases or revenue shortfalls, and ensure debt service coverage. • The Replacement and Improvement Reserve in the Water and Sewer Utility Funds is for future capital improvement.

The table below summarizes select reserve balances.
17 City of Santa Clara
Financial Status Report as of February 29, 2024
DETAIL OF SELECTED FUND RESERVE BALANCES:

GENERAL

FUND ELECTRIC WATER
Budget Stabilization Reserve $ 54,299,298
Capital Projects Reserve 23,860,843
Reserve for Programmed Capital Projects 986,657
Land Sale Reserve 18,481,037
Technology Fee Reserve 2,581,146
Electric Rate Stabilization Fund Reserve $ 56,776,613
Electric Operations and Maintenance Reserve 150,765,556 Replacement & Improvement $ 303,090
TOTALS $ 100,208,981 $ 207,542,169 $ 303,090

CITY OF SANTA CLARA

RESERVE BALANCES
February 29, 2024
Donations to the City of Santa Clara
Donations totaling $1,000 were received in February 2024. The total donations of $117,321 for fiscal year 2023/24 are shown in the table below.

Department Feb-24
Fiscal Year
2023/24
Year To Date Designated Use
City Manager's Office - 251 Help Your Neighbor
Parks & Recreation 1,000 4,900 Case Management
Parks & Recreation - 2,320 Roberta Jones Jr. Theatre
Parks & Recreation - 4,350 Senior Nutrition Donation
Parks & Recreation - 30,500 Wade Brummal
Police - 75,000 TEAM 200
TOTALS $ 1,000 $ 117,321
_____________________________________________________________________

MONTHLY INVESTMENT REPORT
February 2024
City of Santa Clara
Monthly Investment Report

TABLE OF CONTENTS
Page #
1 Summary of Investment Portfolio 1
2 Summary of Investments 5
3 Investment Maturity Distribution Schedule 6
4 Attachment A: Investment Inventory With Market Value 7 1 CITY OF SANTA CLARA

SUMMARY OF INVESTMENT PORTFOLIO
All securities held by the City of Santa Clara as of February 29, 2024 were in compliance with the City's Investment Policy Statement regarding current market strategy and long-term goals and objectives. All securities held are rated A or higher by two nationally recognized rating agencies. There is adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The following table provides the breakdown of the total portfolio among the City, the Sports and Open Space Authority (SOSA), and the Housing Authority (HA) as of February 29, 2024.

On February 29, 2024 the cost value and market value of the City's unrestricted pooled investment portfolio were $1,063,183,559 and $1,042,672,410 respectively.

Investment Strategy and Market Update
The market spent the majority of February adjusting its expectations after a higher-than-expected inflation reading and Federal Reserve (Fed) commentary pushed back on the notion that a rate cut was imminent. While the market entered the month thinking the Fed could start easing monetary policy as early as May, Fed funds futures now show it is more likely that the first rate cut will occur in June or July instead. Market expectations are now more closely aligned to Fed forecasts from the December Federal Open Market Committee (FOMC) meeting as it expects three or four total cuts in 2024 — down from the five or six originally priced in for this year.

While inflation, as measured by the change in the Personal Consumption Expenditures Price Index (PCE), fell on a year-over-year (YoY) basis to 2.4% in January, the month-over-month (MoM) reading of 0.3% showed prices increasing at a faster pace relative to the prior month. Similarly, Core PCE (which excludes volatile food and energy components) increased at a faster pace of 0.4% on a MoM basis but fell slightly on a YoY basis to 2.8%. While still above the Fed’s target of 2% on a YoY basis, this marks the thirteenth straight month of falling Core PCE levels.

The unemployment rate remained below 4% for the twenty-fourth consecutive month, ticking up to 3.9% from 3.7%, while wage growth continues to outpace inflation.

The yields on benchmark 2-, 5-, and 10-year U.S. Treasuries jumped over the month, ending at 4.62%, 4.24%, and 4.25%, respectively, representing increases of +41, +40, and +34 basis points for the month.

COST VALUE PERCENTAGE
City $1,059,665,575 99.89%
SOSA 10,587 0.00%
HA 1,198,428 0.11%
Unrestricted $1,060,874,590 100.00%
Restricted Bond Proceeds 2,308,969
Total Investments $1,063,183,559
2 The City's investment strategy for February 2024 was to invest funds not required to meet current obligations, in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years from date of purchase. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and earns a reasonable portfolio return. PFM Asset Management LLC began actively managing the City’s securities portfolio on September 1, 2020.

As of February 29, 2024, 44.55% of the City’s portfolio consists of U.S. Treasury Notes, 16.75% consists of investment grade Corporate Notes, 12.82% consists of California Asset Management Program (CAMP), 10.55% consists of Federal Agencies, 6.13% consists of investment grade Asset-Back Securities, 5.48% consists of investment grade Mortgage-Backed Securities, 1.39% consists of Negotiable Certificates of Deposit, 1.04% consists of investment grade Supranational Obligations, 0.55% consists of Local Agency Investment Fund (LAIF), and 0.26% consists of investment grade Municipal Bonds. In addition, City bond proceeds are invested in separate funds and are not included in the calculation of the City’s portfolio yield.

U.S. Treasury Notes

44.55% Federal Agency Notes

10.55%
Corporate Notes

16.75%
Municipal Bonds

0.26%
Supranational Obligations

1.04%
Asset-Backed Securities

6.13%
Negotiable Certificates
of Deposit

1.39%
Mortgage-Backed
Securities

5.48%
Money Market Fund

0.27%
Local Agency Investment Fund
(LAIF)

0.55%
California Asset Management
Program (CAMP)

12.82%
Mutual Fund - Traffic Mitigation
Bond Proceeds

0.21%
3 The City’s securities portfolio is benchmarked against the ICE BAML 1-5 US Treasury Index.

3.10%

4.04%

4.20%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%

4.50%
Sep-20 Dec-20 Mar-21 Jun-21 Sep-21 Dec-21 Mar-22 Jun-22 Sep-22 Dec-22 Mar-23 Jun-23 Sep-23 Dec-23 Securities Portfolio Yield at Cost vs Index 24-Month Average of Yield at Market Securities Portfolio (yield at cost)
City's Benchmark Index (24-month rolling average market yield) BofA 1-5 AAA-A Corp & Gov't Index (24-month rolling average market yield) 4 The following table summarizes the investment yields other information of the City’s investment portfolio components, along with comparable-maturity market indices. Also shown are the monthly interest income and aggregate year-to-date income.

Current Month
2/29/2024
Investment Yield
Liquidity Portfolio1

5.29%
LAIF average monthly yield 4.12%
Securities Portfolio2

3.10%
ICE BAML 1-5 US Treasury Index (24-month rolling average market yield) 4.04% ICE BAML 1-5 AAA-A US Corporate & Government Index (24-month rolling average market yield) 4.20%
City Portfolio (Liquidity + Securities) 3.41%
Investment Total Return*
Securities Portfolio -0.55%
ICE BAML 1-5 US Treasury Index -0.73%
ICE BAML 1-5 AAA-A US Corporate & Government Index -0.67% Average Maturity of Investments (in years)
Liquidity Portfolio1

0.21 Securities Portfolio2

2.75 City Portfolio (Liquidity + Securities) 2.38
ICE BAML 1-5 US Treasury Index 2.78
ICE BAML 1-5 AAA-A US Corporate & Government Index 2.77 Interest Income Current Month3
$ 3,058,792
Interest Income Fiscal Year-To-Date3
$ 18,691,248

1. Consists of CAMP Pool, LAIF, Dreyfus Traffic Mitigation Fund, & Principal Sweep Account

2. Core long term portfolio managed by PFM Asset Management

3. Cash basis
* Total rate of return including earnings, distributions, and capital appreciation/depreciation of all portfolio assets 5 CITY OF SANTA CLARA
SUMMARY OF INVESTMENTS FEBRUARY 29, 2024
PER
COST % OF INVESTMENT

INVESTMENT TYPE VALUE PORTFOLIO POLICY
U.S. Treasury Notes 473,608,682 44.55% No Limit
Federal Agency Notes 112,154,487 10.55% 80%
Corporate Notes 178,035,389 16.75% 25%
Municipal Bonds 2,715,000 0.26% 20%
Supranational Obligations 11,056,812 1.04% 20%
Asset-Backed Securities 65,209,288 6.13% 10%
Negotiable Certificates of Deposit 14,770,000 1.39% 30% Mortgage-Backed Securities 58,263,011 5.48% 15%
Money Market Fund 2,858,830 0.27% 10% Per Fund
Local Agency Investment Fund (LAIF) 5,871,785 0.55% $75 M California Asset Management Program (CAMP) 136,331,306 12.82% No Limit Mutual Fund - Traffic Mitigation Bond Proceeds 2,308,969 0.21% 10% Per Fund TOTAL INVESTMENTS $ 1,063,183,559 100.00%

6 INVESTMENT MATURITY DISTRIBUTION
AS OF FEBRUARY 29, 2024

UNRESTRICTED POOLED PORTFOLIO

MATURITY NUMBER OF
(IN MONTHS) COST VALUE INVESTMENTS DISTRIBUTION
DEMAND $ 105,061,921 (a) 3 9.90%
0 TO 6 56,936,745 8 5.37%
7 TO 12 131,206,948 20 12.37%
13 TO 18 94,618,619 17 8.92%
19 TO 24 119,086,851 24 11.23%
25 TO 30 53,544,180 11 5.05%
31 TO 36 71,876,527 13 6.78%
37 TO 42 86,042,157 15 8.11%
43 TO 48 120,097,047 19 11.32%
49 TO 54 130,805,796 24 12.33%
55 TO 60 91,597,799 15 8.62%
TOTAL $ 1,060,874,590 169 100.00%
Average Maturity of Unrestricted Pool: 2.38 Years
(a) $20 million is earmarked for the City's Electric Utility power-trading. 0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%
22%
24%

INVESTMENT MATURITY DISTRIBUTION

UNRESTRICTED POOLED PORTFOLIO
AS OF FEBRUARY 29, 2024
City of Santa Clara Monthly Report
2/29/2024
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 7/15/2021 0.375% 7/15/2024 91282CCL3 2,910,000.00 AA+ 9/10/2021 2,908,181.25 0.40% 2,857,154.40 -51,026.85 UNITED STATES TREASURY 7/31/2017 2.125% 7/31/2024 9128282N9 5,000,000.00 AA+ 9/10/2019 5,133,315.75 1.56% 4,934,950.00 -198,365.75 UNITED STATES TREASURY 8/31/2017 1.875% 8/31/2024 9128282U3 2,985,000.00 AA+ 3/10/2020 3,149,640.66 0.62% 2,934,971.40 -214,669.26 UNITED STATES TREASURY 8/31/2019 1.250% 8/31/2024 912828YE4 4,750,000.00 AA+ 1/5/2021 4,928,867.19 0.21% 4,656,472.50 -272,394.69 UNITED STATES TREASURY 10/31/2017 2.250% 10/31/2024 9128283D0 10,000,000.00 AA+ 11/18/2019 10,290,625.00 1.64% 9,806,600.00 -484,025.00 UNITED STATES TREASURY 11/30/2017 2.125% 11/30/2024 9128283J7 5,000,000.00 AA+ 1/6/2020 5,118,945.31 1.62% 4,888,100.00 -230,845.31 UNITED STATES TREASURY 1/2/2018 2.250% 12/31/2024 9128283P3 10,000,000.00 AA+ 1/7/2020 10,300,781.25 1.62% 9,768,400.00 -532,381.25 UNITED STATES TREASURY 1/15/2022 1.125% 1/15/2025 91282CDS7 2,095,000.00 AA+ 4/12/2022 2,007,026.37 2.71% 2,024,628.95 17,602.58 UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 5,000,000.00 AA+ 4/22/2020 5,238,671.88 0.37% 4,834,750.00 -403,921.88 UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 1,950,000.00 AA+ 5/7/2021 2,013,146.48 0.50% 1,885,552.50 -127,593.98 UNITED STATES TREASURY 2/28/2018 2.750% 2/28/2025 9128283Z1 6,200,000.00 AA+ 3/6/2020 6,850,757.82 0.61% 6,062,422.00 -788,335.82 UNITED STATES TREASURY 8/31/2020 0.250% 8/31/2025 91282CAJ0 4,120,000.00 AA+ 8/2/2021 4,075,581.25 0.52% 3,851,087.60 -224,493.65 UNITED STATES TREASURY 10/31/2020 0.250% 10/31/2025 91282CAT8 5,510,000.00 AA+ 6/7/2022 5,024,216.04 3.00% 5,116,145.20 91,929.16 UNITED STATES TREASURY 10/31/2020 0.250% 10/31/2025 91282CAT8 5,400,000.00 AA+ 10/7/2021 5,285,882.81 0.78% 5,014,008.00 -271,874.81 UNITED STATES TREASURY 11/30/2020 0.375% 11/30/2025 91282CAZ4 4,450,000.00 AA+ 11/4/2021 4,327,625.00 1.07% 4,128,398.50 -199,226.50 UNITED STATES TREASURY 12/31/2020 0.375% 12/31/2025 91282CBC4 3,820,000.00 AA+ 5/3/2021 3,751,956.25 0.76% 3,534,111.20 -217,845.05 UNITED STATES TREASURY 1/31/2019 2.625% 1/31/2026 9128286A3 10,490,000.00 AA+ 10/5/2023 9,948,699.61 5.01% 10,104,387.60 155,687.99 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 8,710,000.00 AA+ 5/3/2022 7,905,345.70 3.00% 8,031,578.10 126,232.40 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 7,735,000.00 AA+ 2/25/2022 7,305,949.22 1.84% 7,132,520.85 -173,428.37 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 4,050,000.00 AA+ 1/6/2022 3,906,351.56 1.27% 3,734,545.50 -171,806.06 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 8,025,000.00 AA+ 11/30/2021 7,817,478.52 1.01% 7,399,932.75 -417,545.77 UNITED STATES TREASURY 2/15/2023 4.000% 2/15/2026 91282CGL9 5,300,000.00 AA+ 12/18/2023 5,260,250.00 4.37% 5,236,877.00 -23,373.00 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 5,175,000.00 AA+ 12/7/2021 5,067,214.15 1.15% 4,771,091.24 -296,122.91 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 3,575,000.00 AA+ 8/31/2021 3,542,880.86 0.70% 3,295,971.26 -246,909.60 UNITED STATES TREASURY 5/31/2021 0.750% 5/31/2026 91282CCF6 9,250,000.00 AA+ 6/8/2022 8,477,480.47 2.99% 8,503,525.00 26,044.53 UNITED STATES TREASURY 5/31/2021 0.750% 5/31/2026 91282CCF6 5,860,000.00 AA+ 3/21/2022 5,520,989.84 2.20% 5,387,098.00 -133,891.84 UNITED STATES TREASURY 8/15/2016 1.500% 8/15/2026 9128282A7 5,350,000.00 AA+ 8/15/2022 5,033,388.67 3.08% 4,978,656.50 -54,732.17 UNITED STATES TREASURY 9/15/2023 4.625% 9/15/2026 91282CHY0 10,000,000.00 AA+ 10/3/2023 9,930,468.75 4.88% 10,027,700.00 97,231.25 UNITED STATES TREASURY 9/30/2021 0.875% 9/30/2026 91282CCZ2 8,500,000.00 AA+ 4/5/2022 7,878,769.53 2.61% 7,762,880.00 -115,889.53 UNITED STATES TREASURY 10/31/2021 1.125% 10/31/2026 91282CDG3 5,700,000.00 AA+ 8/8/2022 5,267,601.56 3.05% 5,224,164.00 -43,437.56 UNITED STATES TREASURY 11/15/2016 2.000% 11/15/2026 912828U24 8,840,000.00 AA+ 6/8/2022 8,472,242.19 3.01% 8,291,301.20 -180,940.99 UNITED STATES TREASURY 12/31/2021 1.250% 12/31/2026 91282CDQ1 5,340,000.00 AA+ 4/14/2022 5,000,617.97 2.69% 4,892,561.40 -108,056.57 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 7,910,000.00 AA+ 7/7/2022 7,705,452.34 2.85% 7,437,219.30 -268,233.04 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 5,400,000.00 AA+ 6/13/2022 5,159,109.38 3.29% 5,077,242.00 -81,867.38 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 2,100,000.00 AA+ 4/20/2022 2,040,691.41 2.88% 1,974,483.00 -66,208.41 UNITED STATES TREASURY 3/31/2022 2.500% 3/31/2027 91282CEF4 940,000.00 AA+ 11/30/2022 883,159.38 4.03% 888,817.00 5,657.62 UNITED STATES TREASURY 4/30/2020 0.500% 4/30/2027 912828ZN3 7,000,000.00 AA+ 8/3/2022 6,262,812.50 2.89% 6,201,860.00 -60,952.50 UNITED STATES TREASURY 5/15/2017 2.375% 5/15/2027 912828X88 5,400,000.00 AA+ 8/8/2022 5,248,546.88 3.01% 5,075,784.00 -172,762.88 UNITED STATES TREASURY 6/30/2020 0.500% 6/30/2027 912828ZV5 5,675,000.00 AA+ 8/15/2022 5,034,789.06 3.00% 4,998,199.50 -36,589.56 UNITED STATES TREASURY 7/31/2022 2.750% 7/31/2027 91282CFB2 10,800,000.00 AA+ 9/14/2022 10,392,046.88 3.60% 10,244,772.00 -147,274.88 UNITED STATES TREASURY 8/15/1997 6.375% 8/15/2027 912810FA1 9,390,000.00 AA+ 10/5/2023 9,913,052.34 4.78% 9,986,452.80 73,400.46 UNITED STATES TREASURY 8/15/2017 2.250% 8/15/2027 9128282R0 11,115,000.00 AA+ 9/6/2022 10,537,975.20 3.40% 10,364,737.50 -173,237.70 UNITED STATES TREASURY 9/30/2022 4.125% 9/30/2027 91282CFM8 3,785,000.00 AA+ 11/3/2022 3,760,308.79 4.27% 3,754,379.35 -5,929.44 3/12/2024 5:03 PM 1 of 6
Attachment A
City of Santa Clara Monthly Report
2/29/2024
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 10/31/2020 0.500% 10/31/2027 91282CAU5 21,480,000.00 AA+ 1/6/2023 18,292,401.56 3.91% 12,281,857.10 -6,010,544.46 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 4,750,000.00 AA+ 1/31/2023 4,833,310.55 3.72% 3,094,760.94 -1,738,549.61 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 5,100,000.00 AA+ 12/13/2022 5,165,343.75 3.83% 3,322,795.96 -1,842,547.79 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 10,930,000.00 AA+ 12/8/2022 11,081,995.31 3.81% 20,609,604.00 9,527,608.69 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 8,255,000.00 AA+ 1/31/2023 8,320,459.57 3.70% 8,116,976.40 -203,483.17 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 7,325,000.00 AA+ 2/8/2023 7,333,583.98 3.85% 7,202,526.00 -131,057.98 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 4,850,000.00 AA+ 2/2/2023 4,906,078.13 3.62% 4,768,908.00 -137,170.13 UNITED STATES TREASURY 1/31/2021 0.750% 1/31/2028 91282CBJ9 5,815,000.00 AA+ 2/7/2023 5,009,758.79 3.83% 5,070,854.45 61,095.66 UNITED STATES TREASURY 1/31/2023 3.500% 1/31/2028 91282CGH8 7,505,000.00 AA+ 5/16/2023 7,508,517.97 3.49% 7,279,549.80 -228,968.17 UNITED STATES TREASURY 2/28/2023 4.000% 2/29/2028 91282CGP0 8,080,000.00 AA+ 1/26/2024 8,063,587.50 4.05% 7,980,616.00 -82,971.50 UNITED STATES TREASURY 2/28/2023 4.000% 2/29/2028 91282CGP0 7,360,000.00 AA+ 5/16/2023 7,532,500.00 3.46% 7,269,472.00 -263,028.00 UNITED STATES TREASURY 2/28/2023 4.000% 2/29/2028 91282CGP0 6,600,000.00 AA+ 3/7/2023 6,526,781.25 4.25% 6,518,820.00 -7,961.25 UNITED STATES TREASURY 3/31/2021 1.250% 3/31/2028 91282CBS9 5,820,000.00 AA+ 5/9/2023 5,236,408.59 3.50% 5,156,869.20 -79,539.39 UNITED STATES TREASURY 3/31/2021 1.250% 3/31/2028 91282CBS9 5,470,000.00 AA+ 5/10/2023 4,912,530.08 3.54% 4,846,748.20 -65,781.88 UNITED STATES TREASURY 3/31/2023 3.625% 3/31/2028 91282CGT2 5,765,000.00 AA+ 5/4/2023 5,816,569.73 3.42% 5,614,360.55 -202,209.18 UNITED STATES TREASURY 3/31/2023 3.625% 3/31/2028 91282CGT2 5,030,000.00 AA+ 5/2/2023 5,023,712.50 3.65% 4,898,566.10 -125,146.40 UNITED STATES TREASURY 4/30/2023 3.500% 4/30/2028 91282CHA2 5,075,000.00 AA+ 5/2/2023 5,042,488.28 3.64% 4,917,776.50 -124,711.78 UNITED STATES TREASURY 5/31/2023 3.625% 5/31/2028 91282CHE4 11,735,000.00 AA+ 6/5/2023 11,695,577.73 3.70% 11,423,787.80 -271,789.93 UNITED STATES TREASURY 5/31/2023 3.625% 5/31/2028 91282CHE4 8,285,000.00 AA+ 1/26/2024 8,149,074.22 4.04% 8,065,281.80 -83,792.42 UNITED STATES TREASURY 6/30/2023 4.000% 6/30/2028 91282CHK0 11,300,000.00 AA+ 7/10/2023 11,117,699.22 4.36% 11,163,609.00 45,909.78 UNITED STATES TREASURY 6/30/2023 4.000% 6/30/2028 91282CHK0 1,700,000.00 AA+ 7/3/2023 1,687,183.59 4.17% 1,679,481.00 -7,702.59 UNITED STATES TREASURY 7/31/2023 4.125% 7/31/2028 91282CHQ7 4,950,000.00 AA+ 8/2/2023 4,921,962.89 4.25% 4,915,399.50 -6,563.39 UNITED STATES TREASURY 8/31/2023 4.375% 8/31/2028 91282CHX2 7,940,000.00 AA+ 1/26/2024 8,054,137.50 4.03% 7,965,408.00 -88,729.50 UNITED STATES TREASURY 8/31/2023 4.375% 8/31/2028 91282CHX2 1,735,000.00 AA+ 8/31/2023 1,742,726.17 4.28% 1,740,552.00 -2,174.17 UNITED STATES TREASURY 10/31/2023 4.875% 10/31/2028 91282CJF9 5,900,000.00 AA+ 1/4/2024 6,140,839.84 3.94% 6,044,255.00 -96,584.84 UNITED STATES TREASURY 10/31/2023 4.875% 10/31/2028 91282CJF9 5,160,000.00 AA+ 1/8/2024 5,355,717.19 4.00% 5,286,162.00 -69,555.19 UNITED STATES TREASURY 11/30/2023 4.375% 11/30/2028 91282CJN2 8,025,000.00 AA+ 1/26/2024 8,150,704.10 4.02% 8,058,865.50 -91,838.60 UNITED STATES TREASURY 12/31/2023 3.750% 12/31/2028 91282CJR3 14,950,000.00 AA+ 1/19/2024 14,770,132.81 4.02% 14,610,186.49 -159,946.32 UNITED STATES TREASURY 12/31/2023 3.750% 12/31/2028 91282CJR3 6,250,000.00 AA+ 1/4/2024 6,202,148.44 3.92% 6,107,937.51 -94,210.93 UNITED STATES TREASURY 1/31/2024 4.000% 1/31/2029 91282CJW2 6,400,000.00 AA+ 2/13/2024 6,367,750.00 4.11% 6,326,016.00 -41,734.00 UNITED STATES TREASURY 1/31/2024 4.000% 1/31/2029 91282CJW2 5,030,000.00 AA+ 2/14/2024 4,968,107.42 4.28% 4,971,853.20 3,745.78 U.S. Treasury Bond / Note Subtotal 485,175,000.00 473,608,681.73 464,386,345.10 -9,222,336.63 FANNIE MAE 7/8/2019 1.750% 7/2/2024 3135G0V75 15,000,000.00 AA+ 12/18/2019 15,566,089.75 0.90% 14,818,050.00 -748,039.75 FANNIE MAE 1/10/2020 1.625% 1/7/2025 3135G0X24 7,500,000.00 AA+ 1/22/2020 7,499,025.00 1.63% 7,282,800.00 -216,225.00 FANNIE MAE 4/24/2020 0.625% 4/22/2025 3135G03U5 10,000,000.00 AA+ 5/7/2020 10,050,600.00 0.52% 9,524,300.00 -526,300.00 FANNIE MAE 11/12/2020 0.500% 11/7/2025 3135G06G3 1,860,000.00 AA+ 12/29/2020 1,864,929.00 0.44% 1,734,078.00 -130,851.00 FNMA Medium Term Note Subtotal 34,360,000.00 34,980,643.75 33,359,228.00 -1,621,415.75 FEDERAL FARM CREDIT BANKS 4/22/2019 2.450% 7/22/2024 3133EKHV1 5,000,000.00 AA+ 9/4/2019 5,250,650.00 1.38% 4,946,100.00 -304,550.00 FEDERAL FARM CREDIT BANKS 11/1/2019 1.650% 11/1/2024 3133EK4Y9 5,000,000.00 AA+ 11/8/2019 4,962,850.00 1.81% 4,883,700.00 -79,150.00 FEDERAL FARM CREDIT BANKS 1/23/2020 1.650% 1/23/2025 3133ELJM7 7,320,000.00 AA+ 5/18/2020 7,689,367.20 0.56% 7,100,692.80 -588,674.40 FEDERAL FARM CREDIT BANKS 5/14/2020 0.500% 5/14/2025 3133ELZM9 10,000,000.00 AA+ 5/15/2020 9,982,800.00 0.53% 9,498,800.00 -484,000.00 FEDERAL FARM CREDIT BANKS 6/9/2020 0.500% 6/9/2025 3133ELH23 10,000,000.00 AA+ 6/12/2020 9,997,540.00 0.50% 9,470,400.00 -527,140.00 FFCB Medium Term Note Subtotal 37,320,000.00 37,883,207.20 35,899,692.80 -1,983,514.40 3/12/2024 5:03 PM 2 of 6
Attachment A
City of Santa Clara Monthly Report
2/29/2024
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L FEDERAL FARM CREDIT BANKS 7/2/2020 0.500% 7/2/2025 3133ELR71 10,000,000.00 AA+ 7/14/2020 10,017,640.00 0.46% 9,444,600.00 -573,040.00 FFCB Coupon Note Subtotal 10,000,000.00 10,017,640.00 9,444,600.00 -573,040.00 FEDERAL HOME LOAN BANKS 11/6/2014 2.750% 12/13/2024 3130A3GE8 5,000,000.00 AA+ 3/12/2020 5,461,300.00 0.77% 4,908,250.00 -553,050.00 FHLB Medium Term Note Subtotal 5,000,000.00 5,461,300.00 4,908,250.00 -553,050.00 FREDDIE MAC 2/14/2020 1.500% 2/12/2025 3137EAEP0 5,000,000.00 AA+ 5/20/2020 5,226,960.00 0.53% 4,834,150.00 -392,810.00 FREDDIE MAC 8/30/2022 4.050% 8/28/2025 3134GXS54 5,000,000.00 AA+ 8/30/2022 4,998,000.00 4.06% 4,928,550.00 -69,450.00 FREDDIE MAC 9/25/2020 0.375% 9/23/2025 3137EAEX3 9,390,000.00 AA+ 9/25/2020 9,361,736.10 0.44% 8,770,729.50 -591,006.60 FREDDIE MAC 10/10/2023 6.000% 10/10/2028 3134H1FT5 4,225,000.00 AA+ 10/10/2023 4,225,000.00 6.00% 4,228,042.00 3,042.00 FHLMC Medium Term Note Subtotal 23,615,000.00 23,811,696.10 22,761,471.50 -1,050,224.60 FANNIEMAE-ACES 7/1/2023 4.190% 7/1/2028 3136BQDE6 8,750,000.00 AA+ 11/30/2023 8,410,595.70 5.14% 8,516,646.25 106,050.55 FANNIEMAE-ACES 7/1/2023 4.190% 7/1/2028 3136BQDE6 7,600,000.00 AA+ 7/31/2023 7,471,156.25 4.58% 7,397,315.60 -73,840.65

FHLMC MULTIFAMILY
STRUCTURED P 1/30/2017 3.347% 11/1/2026 3137BTUM1 5,325,913.61 AA+ 5/24/2023 5,161,975.34 4.31% 5,119,907.27 -42,068.07

FHLMC MULTIFAMILY
STRUCTURED P 5/15/2017 3.224% 3/1/2027 3137BXQY1 8,000,000.00 AA+ 8/18/2023 7,546,250.00 4.98% 7,670,560.00 124,310.00

FHLMC MULTIFAMILY
STRUCTURED P 7/1/2017 3.243% 4/1/2027 3137F1G44 4,545,000.00 AA+ 8/18/2023 4,285,260.35 4.97% 4,356,746.10 71,485.75

FHLMC MULTIFAMILY
STRUCTURED P 8/1/2017 3.117% 6/1/2027 3137F2LJ3 6,525,000.00 AA+ 8/22/2023 6,101,894.53 5.01% 6,216,628.50 114,733.97

FHLMC MULTIFAMILY
STRUCTURED P 7/1/2023 4.819% 6/1/2028 3137HACX2 7,500,000.00 AA+ 7/20/2023 7,574,910.00 4.59% 7,507,950.00 -66,960.00

FHLMC MULTIFAMILY
STRUCTURED P 7/1/2023 4.777% 6/1/2028 3137HAD45 6,087,253.33 AA+ 7/27/2023 6,087,101.15 4.78% 6,041,051.08 -46,050.07

FHLMC MULTIFAMILY
STRUCTURED P 10/1/2023 4.740% 8/1/2028 3137HAQ74 5,750,000.00 AA+ 10/19/2023 5,623,868.00 5.26% 5,740,972.50 117,104.50 Federal Agency Commercial
Mortgage-Backed Security Subtotal 60,083,166.94 58,263,011.32 58,567,777.30 304,765.98

INTER-AMERICAN
DEVELOPMENT BANK 9/23/2021 0.500% 9/23/2024 4581X0DZ8 11,065,000.00 AAA 9/23/2021 11,056,811.90 0.52% 10,772,662.70 -284,149.20 Supranational Subtotal 11,065,000.00 11,056,811.90 10,772,662.70 -284,149.20

LOS ANGELES COMMUNITY
COLLEGE DISTRICT C 11/10/2020 0.773% 8/1/2025 54438CYK2 2,715,000.00 AA+ 11/10/2020 2,715,000.00 0.77% 2,562,742.80 -152,257.20 Municipals Subtotal 2,715,000.00 2,715,000.00 2,562,742.80 -152,257.20 3M COMPANY 3/27/2020 2.650% 4/15/2025 88579YBM2 2,560,000.00 BBB+ 4/25/2022 2,511,616.00 3.32% 2,478,310.40 -33,305.60 ADOBE INC 1/26/2015 3.250% 2/1/2025 00724FAC5 4,000,000.00 A+ 1/26/2022 4,183,680.00 1.68% 3,926,480.00 -257,200.00 ALPHABET INC 8/9/2016 1.998% 8/15/2026 02079KAC1 5,740,000.00 AA+ 1/30/2023 5,354,386.80 4.05% 5,393,533.60 39,146.80 AMAZON.COM INC 4/13/2022 3.300% 4/13/2027 023135CF1 6,715,000.00 AA 4/25/2022 6,672,964.10 3.44% 6,437,737.65 -235,226.45 3/12/2024 5:03 PM 3 of 6
Attachment A
City of Santa Clara Monthly Report
2/29/2024
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/29/2021 5,355,200.00 0.84% 4,895,750.00 -459,450.00 APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/9/2021 5,340,100.00 0.94% 4,895,750.00 -444,350.00 BANK OF AMERICA CORP 3/22/2022 3.384% 4/2/2026 06051GKM0 5,000,000.00 A- 3/22/2022 5,005,100.00 3.36% 4,880,450.00 -124,650.00 BANK OF AMERICA CORP 8/18/2023 5.526% 8/18/2026 06428CAA2 4,000,000.00 A+ 8/18/2023 3,998,360.00 5.54% 4,039,560.00 41,200.00 BANK OF AMERICA CORP 4/22/2021 1.734% 7/22/2027 06051GJS9 1,420,000.00 A- 8/10/2022 1,281,251.80 3.92% 1,302,111.60 20,859.80 BANK OF NY MELLON CORP 1/28/2021 0.750% 1/28/2026 06406RAQ0 9,000,000.00 A 2/10/2021 9,025,920.00 0.69% 8,304,120.00 -721,800.00 BLACKROCK INC 3/28/2017 3.200% 3/15/2027 09247XAN1 4,140,000.00 AA- 5/18/2022 4,086,055.80 3.50% 3,960,738.00 -125,317.80 BLACKROCK INC 3/28/2017 3.200% 3/15/2027 09247XAN1 4,140,000.00 AA- 5/18/2022 4,085,352.00 3.50% 3,960,738.00 -124,614.00 BRISTOL-MYERS SQUIBB CO 11/13/2020 0.750% 11/13/2025 110122DN5 5,725,000.00 A 6/30/2021 5,672,673.50 0.96% 5,325,280.50 -347,393.00 CITIGROUP INC 9/29/2023 5.803% 9/29/2028 17325FBB3 11,225,000.00 A+ 9/29/2023 11,225,000.00 5.80% 11,564,780.75 339,780.75 ELI LILLY & CO 3/5/2015 2.750% 6/1/2025 532457BH0 5,415,000.00 A+ 2/10/2022 5,559,255.60 1.91% 5,267,982.75 -291,272.85 HERSHEY COMPANY 8/21/2015 3.200% 8/21/2025 427866AU2 3,000,000.00 A 3/30/2022 3,014,040.00 3.05% 2,928,600.00 -85,440.00 HOME DEPOT INC 9/14/2017 2.800% 9/14/2027 437076BT8 7,805,000.00 A 1/27/2023 7,364,719.95 4.15% 7,319,763.15 -44,956.80 HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 5,000,000.00 A 9/8/2021 5,097,900.00 0.82% 4,778,700.00 -319,200.00 HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 2,255,000.00 A 3/22/2022 2,181,960.55 2.41% 2,155,193.70 -26,766.85 JOHN DEERE CAPITAL CORP 6/17/2021 1.050% 6/17/2026 24422EVR7 5,000,000.00 A 12/8/2021 4,908,600.00 1.47% 4,584,250.00 -324,350.00 JOHN DEERE CAPITAL CORP 7/14/2023 4.950% 7/14/2028 24422EXB0 605,000.00 A 7/18/2023 610,874.55 4.73% 608,388.00 -2,486.55 JOHN DEERE CAPITAL CORP 7/14/2023 4.950% 7/14/2028 24422EXB0 505,000.00 A 7/14/2023 504,247.55 4.98% 507,828.00 3,580.45 JOHNSON & JOHNSON 8/25/2020 0.550% 9/1/2025 478160CN2 5,000,000.00 AAA 9/3/2020 5,023,550.00 0.45% 4,690,900.00 -332,650.00 JPMORGAN CHASE & CO 8/10/2021 0.768% 8/9/2025 46647PCM6 2,340,000.00 A- 8/10/2021 2,340,000.00 0.77% 2,287,092.60 -52,907.40 JPMORGAN CHASE & CO 3/13/2020 2.005% 3/13/2026 46647PBH8 2,800,000.00 A- 3/22/2022 2,712,500.00 2.84% 2,699,592.00 -12,908.00 JPMORGAN CHASE & CO 4/22/2021 1.578% 4/22/2027 46647PCB0 4,100,000.00 A- 8/10/2022 3,710,746.00 3.80% 3,791,434.00 80,688.00 JPMORGAN CHASE & CO 2/24/2022 2.947% 2/24/2028 46647PCW4 2,925,000.00 A- 9/18/2023 2,674,532.25 5.13% 2,740,023.00 65,490.75 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000,000.00 A+ 3/10/2022 4,990,800.00 2.06% 4,842,550.00 -148,250.00 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000,000.00 A+ 3/9/2021 5,213,450.00 0.91% 4,842,550.00 -370,900.00 MICROSOFT CORP 2/12/2015 2.700% 2/12/2025 594918BB9 5,000,000.00 AAA 3/9/2021 5,341,700.00 0.92% 4,888,100.00 -453,600.00 MICROSOFT CORP 11/3/2015 3.125% 11/3/2025 594918BJ2 5,100,000.00 AAA 1/25/2023 4,940,982.00 4.33% 4,957,098.00 16,116.00 NOVARTIS CAPITAL CORP 11/20/2015 3.000% 11/20/2025 66989HAJ7 10,000,000.00 AA- 1/31/2023 9,638,600.00 4.38% 9,689,700.00 51,100.00 QUALCOMM INC 5/20/2015 3.450% 5/20/2025 747525AF0 5,850,000.00 A 5/19/2022 5,860,588.50 3.39% 5,732,298.00 -128,290.50 STATE STREET BANK & TR 2/7/2022 1.746% 2/6/2026 857477BR3 1,115,000.00 A 2/7/2022 1,115,000.00 1.75% 1,074,860.00 -40,140.00 STATE STREET BANK & TR 10/29/2020 2.901% 3/30/2026 857477BM4 4,250,000.00 A 3/14/2022 4,275,372.50 2.74% 4,136,822.50 -138,550.00 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 4,595,000.00 A 2/1/2022 4,567,889.50 2.08% 4,249,088.40 -318,801.10 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 990,000.00 A 1/24/2022 988,317.00 1.99% 915,472.80 -72,844.20 TOYOTA MOTOR CREDIT CORP 9/11/2023 5.250% 9/11/2028 89236TLB9 5,600,000.00 A+ 9/11/2023 5,590,256.00 5.29% 5,684,504.00 94,248.00 WAL-MART STORES INC 6/27/2018 3.550% 6/26/2025 931142ED1 5,700,000.00 AA 2/8/2022 6,011,847.00 1.87% 5,600,820.00 -411,027.00 Corporate Note Subtotal 178,615,000.00 178,035,388.95 172,338,951.40 -5,696,437.55

AMERICAN EXPRESS CREDIT
ACCOUN 9/19/2023 5.230% 9/15/2028 02582JKD1 6,170,000.00 AAA 9/19/2023 6,169,724.20 5.23% 6,217,200.50 47,476.30 BANK OF AMERICA AUTO TRUST 7/31/2023 5.530% 2/15/2028 06428AAC2 3,120,000.00 NR 7/31/2023 3,119,881.75 5.53% 3,139,780.80 19,899.05 BANK OF AMERICA AUTO TRUST 11/21/2023 5.740% 6/15/2028 06054YAC1 6,595,000.00 NR 11/21/2023 6,594,880.63 5.74% 6,671,963.65 77,083.02 3/12/2024 5:03 PM 4 of 6
Attachment A
City of Santa Clara Monthly Report
2/29/2024
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L

BANK OF AMERICA CREDIT
CARD TR 12/14/2023 4.980% 11/15/2028 05522RDH8 3,045,000.00 NR 12/14/2023 3,044,591.06 4.98% 3,053,221.50 8,630.44 CARMAX AUTO OWNER TRUST 4/21/2021 0.520% 2/17/2026 14314QAC8 759,816.01 AAA 4/21/2021 759,652.28 0.52% 745,797.40 -13,854.88 CHASE ISSUANCE TRUST 1/31/2024 4.600% 1/15/2027 161571HV9 7,605,000.00 AAA 1/31/2024 7,603,841.76 4.61% 7,559,674.20 -44,167.56 CHASE ISSUANCE TRUST 9/15/2023 5.160% 9/15/2028 161571HT4 6,045,000.00 AAA 9/15/2023 6,043,324.33 5.17% 6,080,605.05 37,280.72

CITIBANK CREDIT CARD
ISSUANCE 12/1/2023 5.230% 12/1/2027 17305EGW9 1,855,000.00 AAA 12/11/2023 1,854,767.38 5.23% 1,858,839.85 4,072.47

DISCOVER CARD EXECUTION
NOTE TRUST 9/27/2021 0.580% 9/15/2026 254683CP8 2,100,000.00 AAA 9/27/2021 2,099,550.39 0.58% 2,045,568.00 -53,982.39 FIFTH THIRD AUTO TRUST 8/23/2023 5.530% 8/15/2028 31680EAD3 5,270,000.00 AAA 8/23/2023 5,269,673.26 5.53% 5,301,356.50 31,683.24

GM FINANCIAL SECURITIZED
TERM 1/17/2024 4.850% 12/18/2028 36268GAD7 815,000.00 NR 1/17/2024 814,836.10 4.85% 812,188.25 -2,647.85

HONDA AUTO RECEIVABLES
OWNER T 11/24/2021 0.880% 1/21/2026 43815GAC3 957,480.98 NR 11/24/2021 957,279.14 0.89% 932,040.71 -25,238.43

HONDA AUTO RECEIVABLES
OWNER T 8/22/2023 5.410% 2/18/2028 43815QAC1 4,825,000.00 AAA 8/22/2023 4,824,005.09 5.42% 4,848,063.50 24,058.41

HYUNDAI AUTO RECEIVABLES
TRUST 4/28/2021 0.380% 9/15/2025 44933LAC7 315,303.34 AAA 4/28/2021 315,270.17 0.38% 312,194.45 -3,075.72

HYUNDAI AUTO RECEIVABLES
TRUST 11/17/2021 0.740% 5/15/2026 44935FAD6 726,467.88 AAA 11/17/2021 726,305.74 0.75% 709,352.30 -16,953.44

HYUNDAI AUTO RECEIVABLES
TRUST 11/13/2023 5.540% 10/16/2028 44918CAD4 2,530,000.00 AAA 11/13/2023 2,529,667.31 5.54% 2,557,374.60 27,707.29 KUBOTA CREDIT OWNER TRUST 7/26/2023 5.280% 1/18/2028 500945AC4 1,925,000.00 NR 7/26/2023 1,924,513.75 5.29% 1,930,698.00 6,184.25

TOYOTA AUTO RECEIVABLES
OWNERS 9/27/2021 0.430% 1/15/2026 89239BAC5 1,299,209.13 AAA 9/27/2021 1,299,105.59 0.43% 1,269,327.32 -29,778.27

TOYOTA AUTO RECEIVABLES
OWNERS 8/15/2023 5.160% 4/17/2028 89231FAD2 1,505,000.00 AAA 8/15/2023 1,504,659.57 5.17% 1,506,745.80 2,086.23

TOYOTA AUTO RECEIVABLES
OWNERS 11/14/2023 5.540% 8/15/2028 89239FAD4 1,725,000.00 AAA 11/14/2023 1,724,814.05 5.54% 1,743,388.50 18,574.45 USAA AUTO OWNER TRUST 9/15/2023 5.580% 5/15/2028 90291VAC4 6,030,000.00 AAA 9/15/2023 6,028,944.75 5.58% 6,072,632.10 43,687.35 Asset-Backed Security Subtotal 65,218,277.34 65,209,288.30 65,368,012.98 158,724.68 COOPERATIEVE RABOBANK U.A. 7/20/2023 5.080% 7/17/2026 21684LGS5 7,500,000.00 A+ 7/20/2023 7,500,000.00 5.08% 7,647,900.00 147,900.00 TORONTO DOMINION BANK NY 10/31/2022 5.470% 10/25/2024 89115B6F2 7,270,000.00 A 10/31/2022 7,270,000.00 5.44% 7,283,885.70 13,885.70 Certificate of Deposit Subtotal 14,770,000.00 14,770,000.00 14,931,785.70 161,785.70

PRINCIPAL PUBLIC DEPOSIT
SWEEP PROGRAM 2.950% 3/1/2024 992995944 2,858,829.55 9/1/2020 2,858,829.55 2,858,829.55 -

LOCAL AGENCY INVESTMENT
FUND 4.122% 3/1/2024 5,871,785.21 9/30/1997 5,871,785.21 5,871,785.21 -

CALIFORNIA ASSET
MANAGEMENT PROGRAM 5.500% 3/1/2024 96,331,305.92 10/4/2022 96,331,305.92 96,331,305.92 -

CALIFORNIA ASSET

MANAGEMENT PROGRAM -
TERM 5.220% 7/26/2024 10,000,000.00 1/25/2024 10,000,000.00 10,000,000.00 - 3/12/2024 5:03 PM 5 of 6
Attachment A
City of Santa Clara Monthly Report
2/29/2024
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L

CALIFORNIA ASSET

MANAGEMENT PROGRAM -
TERM 5.120% 8/23/2024 10,000,000.00 1/25/2024 10,000,000.00 10,000,000.00 -

CALIFORNIA ASSET

MANAGEMENT PROGRAM -
TERM 5.120% 9/25/2024 10,000,000.00 1/25/2024 10,000,000.00 10,000,000.00 -

CALIFORNIA ASSET

MANAGEMENT PROGRAM -
TERM 5.120% 10/21/2024 10,000,000.00 1/25/2024 10,000,000.00 10,000,000.00 - DREYFUS TREASURY 5.200% 3/1/2024 2,308,968.60 10/31/1997 2,308,968.60 2,308,968.60 - Cash Equivalent Subtotal 147,370,889.28 147,370,889.28 147,370,889.28 - Grand Total Count 170 1,075,307,333.56 1,063,183,558.53 1,042,672,409.56 (20,511,148.97) 3/12/2024 5:03 PM 6 of 6
Attachment A
Attachment 3
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue (Developer
Contributions) / Public Works
Department
563 563 Increases the Other Revenue (Developer
Contributions) revenue estimate and the Public
Works Department budget to recognize a deposit
for the inspection for work at night or outside of the
regular working hours. The collected revenue will be
utilized to compensate the third-party inspection
team that covers the work outside of the regular
working hours (five affirmative Council votes
required to appropriate additional revenue).
563 563
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from Convention
Center Enterprise Fund / Santa
Clara Convention Center
Condition Assessment Repair
Project
200,000 200,000 Recognizes a transfer from the Convention Center Enterprise Fund and appropriates it to the Santa
Clara Convention Center Condition Assessment
Repair project for esthetic updates to the
Convention Center restrooms. This project will fund
updates to the paint, flooring and stalls in the
restroom facilities throughout the Center, with the
exception of those in the Mission City Ballroom wing
(five affirmative Council votes required to
appropriate additional revenue).

Other Agencies Revenue /
Santa Clara Convention
Center Condition Assessment
Repair Project
6,032 6,032 Increases the Other Agencies Revenue estimate and appropriates the funds to the Santa Clara
Convention Center Condition Assessment Repair
project. The revenue reflects insurance
reimbursements for fire repair costs charged to this
project from prior years (five affirmative Council
votes required to appropriate additional
revenue).
206,032 206,032
FY 2023/24 Budget Amendments
Convention Center Capital Fund (865)
General Fund (001)
1 Attachment 3
FY 2023/24 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to Convention Center
Capital Fund
200,000 Increases the transfer to the Santa Clara
Convention Center Condition Assessment Repair
project in the Convention Center Capital Fund for
esthetic upgrades to the Center's bathrooms (five
affirmative Council votes for the use of unused
balances).

Unrestricted Ending Fund
Balance
(200,000) Increases the Other Agencies Revenue estimate and appropriates the funds to the Santa Clara
Convention Center Condition Assessment Repair
project. The revenue reflects insurance
reimbursements for fire repair costs charged to this
project from prior years (five affirmative Council
votes for the use of unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue (CalRecycle
SB 1383 Grant) / Unrestricted
Ending Fund Balance
351,102 351,102 This action recognizes a grant of $351,102 from Cal Recycle through the SB1383 Local Assistance
Grant Program. SB1383 is part of California’s
statewide effort to reduce emissions of short-lived
climate pollutants. The purpose of the grant is to
assist in the City’s implementation of regulatory
requirements associated with SB 1383. This grant
covers a two-year cycle from April 2024 to April
2026. Projected expenditures over the next two
years include the procurement of clean energy,
compost, and mulch for the City of Santa Clara, as
well as personnel and targeted education/outreach
material. Grant funds will also help cover the City’s
annual contribution to Santa Clara County’s edible
food recovery program. As the expenditures for
SB1383 compliance are already appropriated, the
offset is an increase to the Unrestricted Ending
Fund Balance (five affirmative Council votes
required to appropriate additional revenue).
351,102 351,102
Solid Waste Fund (096)
Convention Center Enterprise Fund (860)
2 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-378 Agenda Date: 5/7/2024

REPORT TO COUNCIL

SUBJECT
Overview of the Citywide Risk Assessment and Proposed 2024 and 2025 Internal Audit Work Plans

BACKGROUND
Per Section 909 of the City Charter, and SCCC Section 2.29.010, the City Auditor’s duties and responsibilities include conducting in-depth financial and performance audits, overseeing the City’s performance management system, auditing and approving all bills, invoices, payrolls, demands or charges against the City government before payment and, with the advice of the City Attorney, making reports to the City Council as to the regularity, legality and correctness of such claims, demands or charges. The City Auditor’s Office conducts its work under the auditing standards prescribed by the Institute of Internal Auditors (IIA). The IIA International Standards for the Professional Practice of Internal Auditing (Standards) requires the City Auditor’s Office to “establish a risk-based plan to determine the priorities of the internal audit activity, consistent with the organization’s goals” and consider the input from senior management and a governing board.

DISCUSSION
In 2022, the City Auditor’s Office engaged Baker Tilly US, LLP (Baker Tilly) to conduct a citywide risk assessment and prepare an annual audit work plan for the next five years. The purpose of the internal audit risk assessment is to develop an audit plan that assigns internal audit resources to the activities that add the most value to the City. The risk assessment process involves identifying and measuring risks associated with the audit universe (a list of specific departments, functions, processes, programs, etc. that can be subject to an audit, i.e. auditable units). Risk is defined as “the possibility of an event or condition occurring that will have an impact on the ability of an organization to achieve its objectives.” The risk assessment is an ongoing process and will be updated each year.

These updates may alter previously identified audit plans based on these ongoing assessments.

This report summarizes Baker Tilly’s current risk assessment methodology, analysis, and results.

This second-year risk assessment is designed to be an update to the more comprehensive assessment done in year one. Whereas in year one, all City Council Members, Senior Leadership Team (SLT), and other City management were interviewed, this year only Council members and select SLT members were interviewed. Additionally, an online survey was done across a broad range of City employees to get input on areas of risk they felt the City Auditor’s Office should be aware of.

The 2024 and 2025 audit plan proposed in this report is based on the results of this information gathering. In conducting the risk assessment, the following activities occurred:
· Continued to develop an understanding of changes to the City’s environment, businesses, and objectives
· Met with members of City Council and select SLT members representing the major operations and administrative functions of the City
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24-378 Agenda Date: 5/7/2024
· Reviewed key documentation such as the City Council Priority Matrix, the annual budget documents, financial statements, departmental strategic plans, and prior audit reports · Conducted an online survey of select City employees for input on areas of risk that may affect their roles and City risk as a whole
· Evaluated the results of interviews, survey responses, documentation reviews and considered industry factors to identify areas of risk to the City
· Updated the risk assessment matrix accordingly
In developing the 2024 and 2025 Audit Plan, the following were considered:
· Risk assessment - Internal audit activities to target high and moderate risk areas based on the results of the risk assessment
· Adding value - Internal audit activities to add value through independent and objective analysis · City Council - The City Auditor’s Office reports to the City Council and seeks input on audit priorities
· Coverage and other audits - Consideration of prior and other audits as well as pervasiveness of the process or control to ensure audit coverage and to avoid duplication of efforts · Scheduling - Consideration of the timing of an audit and other on-going initiatives to avoid putting an undue burden on City staff that may exacerbate the risk at hand or other interrelated risks
Staff and Baker Tilly, LLC presented the results of the risk assessment and proposed audit work plan to the Audit Committee for input and approval. After discussion, the Audit Committee recommended projects from the proposed recommendations in the work plan for 2024 and 2025. The Committee accepted the report and proposed workplan and moved to bring it to the City Council for note and file.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environment Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
Costs associated with the preparation of this report are included in the City’s FY 2023/24 Adopted Operating Budget.

COORDINATION
This report has been coordinated with the City Manager’s Office and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City 3Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

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24-378 Agenda Date: 5/7/2024

RECOMMENDATION

1. Note and file the citywide risk assessment report from Baker Tilly

2. Note and file the proposed 2024 and 2025 audit work plans as approved by the Audit Committee.

Reviewed and Approved by: David Noce, Audit Manager

ATTACHMENTS

1. City of Santa Clara - Citywide Risk Assessment and Proposed 2024 and 2025 Audit Work Plan City of Santa Clara Page 3 of 3 Printed on 5/3/2024
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1 March 21, 2024
City of Santa Clara
City Auditor’s Office
Citywide Risk Assessment and Proposed 2024 - 2025
Audit Work Plan
Contents
Baker Tilly US, LLP, trading as Baker Tilly, is an independent member of Baker Tilly International. Baker Tilly International Limited is an English company. Baker Tilly International provides no professional services to clients. Each member firm is a separate and independent legal entity, and each describes itself as such.

Baker Tilly US, LLP is not Baker Tilly International’s agent and does not have the authority to bind Baker Tilly International or act on Baker Tilly International’s behalf. None of Baker Tilly International, Baker Tilly US, LLP nor any of the other member firms of Baker Tilly International has any liability for each other’s acts or omissions. The name Baker Tilly and its associated logo is used under license from Baker Tilly International Limited.

INTRODUCTION............................................................................................................. 1 RISK ASSESSMENT APPROACH................................................................................. 3 SURVEY RESULTS........................................................................................................ 4 RISK ASSESSMENT RESULTS..................................................................................... 6 PROPOSED 2024 - 2025 AUDIT PLAN........................................................................12 APPENDICES...............................................................................................................13 1 Introduction
Overview
Background
The California Government Code Section 1236 requires all cities that conduct audit activities to conduct their work under the general and specified standards prescribed by the Institute of Internal Auditors (IIA) or the Government Auditing Standards (GAO) issued by the Comptroller General of the United States, as appropriate. The internal audit function will govern itself by adherence to the mandatory elements of the International Standards for the Professional Practice of Internal Auditing (the Standards). According to the IIA Standard 2010, the head of internal audit function “must establish a risk-based plan to determine the priorities of the internal audit activity, consistent with the organization’s goals” and consider the input from senior management and a governing board.

The City Auditor’s Office (CAO) engaged Baker Tilly US, LLP (Baker Tilly) in 2022 to conduct a citywide risk assessment and prepare an annual audit work plan for five years. The purpose of the internal audit function’s risk assessment is to develop an audit plan that assigns internal audit resources to the activities that add the most value to the City of Santa Clara (the City). The risk assessment process involves identifying and measuring risks associated with the audit universe (a list of specific departments, functions, processes, programs, etc. that can be subject to an audit, i.e. auditable units). Risk is defined as “the possibility of an event or condition occurring that will have an impact on the ability of an organization to achieve its objectives.”1 Audit Planning
This report summarizes Baker Tilly’s risk assessment methodology, analysis, and results. The 2024–2025 audit plan proposed in this report is based on the results of this risk assessment. The risk assessment involved collaboration with City Council and senior leadership from 14 main departments across the organization.

In conducting the 2023 risk assessment, we performed the following:
• Updated an understanding of the City’s environment, businesses, and objectives • Met with members of City Council and the Senior Leadership Team representing the major operations and administrative functions of the City
• Reviewed key documentation such as the City Council Priority Matrix, the annual budget documents, financial statements, departmental strategic plans, and prior audit reports • Conducted a risk assessment survey to gain additional insight from City employees • Evaluated the results of interviews and documentation reviews and considered industry factors to identify areas of risk to the City
In developing the 2024–2025 Audit Plan, we considered the following:
• Risk assessment – Internal audit activities to target high and moderate risk areas based on the results of the risk assessment
• Adding value – Internal audit activities to add value through independent and objective analysis • City Council – The CAO reports to the City Council and seeks input on audit priorities • Coverage and other audits – Consideration of prior and other audits as well as pervasiveness of the process or control to ensure audit coverage and to avoid duplication of efforts • Scheduling – Consideration of the timing of an audit and other on-going initiatives to avoid putting an undue burden on City staff that may exacerbate the risk at hand or other interrelated risks 1 Rick A, Wright Jr., CIA, “The Internal Auditor’s Guide to Risk Assessment” The Institute of Internal Auditors Research Foundation (IIARF), 2018 2 INTRODUCTION
Organizational Strengths
Through the risk assessment, we observed certain strengths of the City. Key strengths include:
• Dedication to the citizens and business community
• High value on financial stability and public safety
• Focus on excellence and affordability
• Highly professional and dedicated management and staff Risk Assessment Process Considerations
The starting point of the internal auditing is to conduct a risk assessment that is the basis for determining the internal audit activities. However, it is not a one-size-fits-all process. The scope and complexity of risk assessment are affected by various factors such as the maturity level of the internal audit function’s products and services, the organization’s enterprise risk management (ERM) efforts, coordination with other monitoring and risk management functions, and the stakeholders’ expectations. The best practice is to focus on risks related to the achievement of the organization’s strategies and objectives. The internal audit risk assessment is often conducted annually, and internal auditors should monitor the environment for changes and emerging risks.

In addition to the annual macro-level risk assessment, the internal audit function is required to perform an engagement-level risk assessment when starting each audit listed in the approved audit plan. The IIA Standard 2200 states, “Internal auditors must develop and document a plan for each engagement, including the engagement’s objectives, scope, timing, and resource allocations. The plan must consider the organization’s strategies, objectives, and risks relevant to the engagement.” Risk assessment can also be conducted as part of risk management as one of the essential elements of organizational governance. The ERM is defined as “the culture, capabilities, and practices, integrated with strategy-setting and performance, that organizations rely on to manage risk in creating, preserving, and realizing value.”2 The ERM is more than having a list of all the risks for an organization. The COSO’s ERM principles covering governance to monitoring (including defining risk appetite and implementing risk responses), apply to all levels and functions of an organization although management has overall responsibility for managing risks and a governing body has an oversight role. The internal audit function may leverage ERM information, if available, for efficiency and quality of its risk assessment.

Fraud Considerations
While managing fraud risks is management’s responsibility, internal auditors should consider probability of significant errors, fraud, or noncompliance in exercising due professional care, according to the IIA Standard 1220.A1. For this annual macro-level risk assessment, only general fraud schemes, including the schemes listed in the professional publication and common cyber-attacks, were considered as described in Appendix B. A comprehensive citywide fraud risk assessment is scheduled to be conducted in 20243, and the results will be used as the City’s fraud risk baseline and considered for the future audit planning.

Like the engagement-level risk assessment described above, the IIA Standard (2210.A2) requires internal auditors to “consider the probability of significant errors, fraud, noncompliance, and other exposures when developing the engagement objectives.” Therefore, while we only considered general fraud schemes during this annual risk assessment, potential fraud schemes are considered in detail when an audit is commenced. 2 “COSO Enterprise Risk Management-Integrating with Strategy and Performance”, The Committee of Sponsoring Organizations of the Treadway Commission (COSO), 2017
3 Item #18, Audit Status Report as of September 30, 2023, File #23-1283, https://santaclara.legistar.com/LegislationDetail.aspx?ID=6411701&GUID=8514483F-4EE0-49F9-BFD0-B61222F98093&Options=&Search= 3 Risk Assessment Approach
Baker Tilly’s risk assessment approach consisted of four phases as illustrated in the graphic below. 2023 RISK ASSESSMENT PHASES
Planning • Prepared risk assessment survey questions and the online survey tool. • Scheduled interviews with City Council members and Senior Leadership Team (SLT) Information
Gathering
• Reviewed the key documents such as Council Priority Matrix, the biennial budget documents, the annual comprehensive financial report, departmental strategic plans, audit reports, information on the City’s website and other relevant documents. • Distributed a link to the online survey to the selected 56 City employees including SLT members who were not scheduled to be interviewed. The survey responses were downloaded in an Excel spreadsheet.
• Interviewed all City Councilmembers and some of the City’s managers including SLT members (11 individuals) to identify the events and conditions that may affect the achievement of City objectives
• Updated the risk assessment matrix with the information gathered Analysis
• Analyzed the survey responses
• Scored the auditable units (listed in Appendix A) in the risk matrix based on the likelihood and the impact4 of potential adverse events
o Each of the auditable units received scores for various risk factors related to the likelihood or impact (defined in Appendix B)
o Risk factor scores were summed to create a single score for the auditable unit • Identified potential internal audit activities for the auditable units with high risk scores Reporting • Summarized the approach and results of the risk assessment

Baker Tilly conducted the first risk assessment in 2022 by interviewing all City Council members and SLT members and reviewing key documents and data. The Year 2 risk assessment was conducted as described above to update the first risk assessment. Our risk assessment process primarily measured inherent risk (the risk before mitigating controls/factors are applied) in the City’s current environment.

In Year 3, no risk assessment will be conducted in accordance with the contract. However, the existing audit plan will be evaluated based on discussions with City audit staff and amended if necessary. For the fourth year, a full risk assessment and a survey will be conducted.
4 Likelihood is the possibility that an event will occur. Impact is the extent to which an event might affect an organization. 4 Survey Results
The Baker Tilly team conducted an online risk assessment survey to gather management’s insights for all City departments and received 38 responses (67.9% response rate). The survey questions are listed in Appendix C.

Changes over the past 12 months
All organizations are subject to changing environments that can influence risk to organizations. The COSO5 Internal Control – Integrated Framework6 highlights the influence of change in one of the 17 principles. Principle 9 states, “the organization identifies and assesses changes that could significantly impact the system of internal control.” The survey participants were asked to select all significant changes for their team or department during the last 12 months.

Policies and Procedures
Policies and procedures provide a roadmap for
daily operations to ensure compliance with
laws and regulations, give guidance for
decision-making, and establish standards and
internal controls.

The survey participants were also asked to
select the current state of the policies and
procedures necessary to perform their job
responsibilities.
5 The Committee of Sponsoring Organizations of the Treadway Commission (COSO) is sponsored jointly by five major professional associations headquartered in the United States: the American Accounting Association (AAA), the American Institute of Certified Public Accountants (AICPA), Financial Executives International (FEI), the Institute of Internal Auditors (IIA), and Institute of Management Accountants (IMA). https://www.coso.org/
6 Internal Control – Integrated Framework provides principles-based guidance for designing and implementing effective internal controls.

This framework has become the most widely used internal control framework in the U.S. https://www.coso.org/guidance-on-ic Changes for team or department # of Response
New/additional staff 25
New workflows or business processes 24
Change in workload 21
Unfilled positions 20
Change in compliance requirements 14
Change in organizational structure 13
New vendors and contractors 12
Change in culture 10
New or significant changes in information technology systems 10 New software 9
Change in goals/objectives/performance measures 8
Significant changes in processes or controls 6
Change in any risks previously identified for your team/department 6 Workforce reduction 5
Increased undesirable performance or instances 2
Change in compliance requirements 1
Other 1
5 SURVEY RESULTS
Barriers to meeting goals and objectives in 2024
The COSO Enterprise Risk Management—Integrating with Strategy and Performance7 provides insight into the links between strategy, risk, and performance through 20 principles. Principle 10 states, “the organization identifies risk that impacts the performance of strategy and business objectives.”
The survey participants were asked about their team/department’s periodic reporting on significant goals and compliance requirements to monitor the performance. The pie chart shows the results.

The survey participants were also asked what can possibly prevent their team/department from meeting its goals and objectives in 2024. The results are summarized below.

Top risk areas selected by the survey participants
The survey participants were asked to select and rank the top five risk areas from 31 risk areas listed in the survey. Based on the number of selection and the ranking given by them, the top 15 risk areas were identified.

For the risks they selected:
7 Enterprise Risk Management—Integrating with Strategy and Performance addresses the need for organizations to improve their approach to managing risk to meet the demands of an evolving business environment. https://www.coso.org/guidance-erm • 81.6% of the participants think the City management is aware of the risk, but more efforts are needed to help mitigate the risks. • 10.5% of the participants think the City management is either not aware of the risks or has not developed sufficient activities to help mitigate the risks.
• 7.9% of the participants think the City management is aware of the risks and has implemented activities to help mitigate the risks.

Rank Risk Area
1 Succession Planning
2 Human Capital Management
3 Reputation
4 Resource Allocation
5 Governance
6 Compliance Management
7 Economy
8 Security
9 Efficiency
10 Strategic Change
11 Procurement/Sourcing
12 Technologies
13 Communication
14 Leadership and Authority
15 Regulatory
6 Risk Assessment Results
Citywide Key Risk Areas
Baker Tilly conducted interviews with members of the City Council and a few members of the Senior Leadership Team and reviewed the survey responses from the selected City employees. Baker Tilly asked them to describe the areas they view to be the top five risks facing the City overall, regardless as to whether it is specific to their area of focus/department or not. The following is a list of risk themes identified in those interviews and survey responses:
­ Strategic Workforce Planning
­ Resource Management
­ Organizational Governance
­ Compliance and Legal Risks
­ Information Technology
Strategic Workforce Planning
­ Succession Planning – As the City experienced turnover in key leadership positions in recent years, many of interviewees and survey respondents expressed a concern on the City’s planning to ensure that there are highly qualified people for leadership positions for the coming years. They expect many individuals with managerial positions to retire over the next several years. A robust citywide succession planning helps the City identify, develop, and train future leaders strategically and retain qualified employees while retention and recruitment continue to be challenging. ­ Staff Development – Human capital management is critical to the effectiveness of the City’s operations.

It requires investment in the workforce by enhancing employees’ skills with on-going training and education and monitoring their performance regularly. On-going training should include sharing institutional knowledge through cross-training and documented policies and procedures. Regular performance monitoring against well-designed and well-defined performance measures helps the development of employees and alignment of their performance with the City’s goals. Successful staff development can result in higher productivity, increased morale, and better retention rates.

Resource Management
­ Resource Allocation – Efficient resource allocation is important for the City to operate effectively. Some survey respondents mentioned redundancies in a process and responsibilities of staff while others noted the multiple hats employees wear in order to keep up with the workload as well as inadequate resources to meet the compliance requirements. As the City continues to change its population, environment, infrastructure, services, and complexity, it needs to continue to monitor and adjust the allocation of the City’s limited resources to provide an acceptable level of services to its citizens and comply with various laws and regulations. Careful strategic planning and prioritization of resource allocation is pivotal for driving economic growth and promoting social welfare. ­ Funding – The City faces difficult budget reductions necessary to bring the budget into balance. As a result, some essential accounts, programs, and capital projects remain unfunded.

Governance
­ Leadership – Effective local government governing body and officers must think and act strategically and collaborate with a network of community entities and institutions at the national, state, and local level. Operating in an environment where there are numerous stakeholders and key partners can strain the governance system and impair the ability to meet citizens’ needs and organizational objectives. A city’s reputation comes from perceptions of effective government that is affected by leadership. 7 RISK ASSESSMENT RESULTS
Compliance/Legal
­ Compliance with Laws, Regulations, and Contracts – The City has a complex regulatory compliance environment, in which the City must comply with numerous laws and regulations, local ordinances, contracts and grant agreements, and policies and procedures. The survey respondents noted inadequate resources to maintain compliance with changing requirements. Failure to track and update relevant laws and regulations may lead to external audit findings, fines, reputational harm and other negative outcomes.
­ Litigation – The City has been involved in multiple lawsuits and settlements in recent years.

Information Technology
­ Cybersecurity – Ransomware and malware attacks are growing threats facing all municipal governments. These cyberattacks may result in significant financial losses, costly service disruption, and loss of information. The City faces similar threats on a daily basis and seeks to ensure that its information security practices and controls mitigate these risks. Some survey respondents, however, mentioned inadequate resources to improve security measures.

Department Descriptions and Key Risk Areas
When identifying risks for the City, Baker Tilly considered each department and associated risks. The concerns listed by the interviewees included limited staffing and succession planning, specific accounts or programs with limited or no funding, aged infrastructure, lawsuits, and drought. Based on these concerns, departments’ functions, and their inherent risks, Baker Tilly identified the auditable risk areas for each department. Below is an overview of the City’s departments and their key risk areas.

City Attorney’s Office
The City Attorney’s Office provides hearing and trial counsel services and other legal advisory services such as
review/negotiation of contracts, preparation of resolutions and ordinances, attendance to all meetings of the City Council, and response to legal inquiries.

Key Risk Areas
­ Case management
­ Conflict of interest monitoring
City Clerk’s Office
The Elected City Clerk administers City elections. The Assistant City Clerk is responsible for various day-to-day operations, including attending and maintaining records of City Council and public meetings; complying with Records Retention Schedule; responding to Public Records Act requests, and administering campaign and disclosure laws.

Key Risk Areas
­ Public Records Act compliance
­ Records retention program
City Manager’s Office
The City Manager’s Office supports the City Council with policy decision making, provides direction and support to all City departments, and is responsible for strategic planning, citywide emergency preparedness, economic development, community outreach and engagement, property management, special
projects, and implementation of Council direction. It also provides general administration for citywide programs, citywide strategic programs and initiatives (such as sustainability), convention center, and stadium operations.

Key Risk Areas
­ Property management
­ Convention center operation
­ Stadium operation
­ Business continuity plan for the City
departments
8 RISK ASSESSMENT RESULTS
Community Development Department
The Community Development Department’s primary objectives are maintenance of the General Plan, proactive land use planning to meet the future needs of the community, delivery of professional services such as development review and permitting and inspection services, and administration of programs related to affordable housing.

Key Risk Areas
­ Building permitting & inspection
­ Housing inspection
­ Development projects review
­ Code enforcement
­ Affordable housing program
Electric Utility Department
The Electric Utility Department (Silicon Valley Power, or SVP) owns power generation facilities, has investments in joint ventures that produce electric power, and trades power on the open market. SVP delivers electricity to the residents and businesses and provides diverse services such as dispatch services to all City departments, outdoor Wi-Fi services, dark fiber leasing service, and energy efficiency programs.

Key Risk Areas
­ Power Purchase Agreements
­ Safety program
­ Compliance program
­ Procurement and contract management
­ Work Order and Asset Management
­ Cybersecurity
­ Construction project controls
Finance Department
The Finance Department administers the City’s financial affairs.

Departmental functions include budget; general accounting; financial reporting; collection of taxes, fees, special assessments, utility charges; investment; procurement; City Warehouse operations; and debt management.

Key Risk Areas
­ Procurement Card Administration
­ Vendor master file
­ Timesheet processing
­ Utility billing and collection process
­ Investment management
­ Warehouse/inventory management
Fire Department
The Fire Department provides fire and emergency services organized into Administration and six divisions: Field Operations (first responders providing immediate services); Emergency Medical Services (first responder medical services); Community Risk Reduction (fire prevention activities and hazardous materials regulation by providing plan review and inspection services); Training (State and Federal certification programs);
Administrative (grant management, payroll processing, budget development, etc.); Office of Emergency Services (emergency preparedness activities and disaster management plans).

Key Risk Areas
­ Overtime
­ Field inspection services
­ Training
­ Emergency medical services
Human Resources Department
The Human Resources Department is responsible for Benefits, Compensation, Recruitment, Testing, Classification, Employee and Labor Relations, Equal Employment Opportunity, Workers Compensation/Safety, and Employee development. The
department also negotiates the Memorandum of Understanding agreements with bargaining units.

Key Risk Areas
­ Staff development and succession
planning for the City departments
­ Workers' Compensation and Safety
­ Employee records management
9 RISK ASSESSMENT RESULTS
Information Technology Department
The Information Technology Department's IT service provider provides most IT services including enterprise computing (City data centers and network), service desk, end-user support, application management, configuration and maintenance of over 150 applications, and security services (including security incident and event management). The City IT employees are responsible for IT governance and budget.

Key Risk Areas
- Cybersecurity Assessment
- Managed Service Provider (MSP)
contract management
- Application portfolio management
- Data management
Library Department
The Library Department has three libraries throughout the City and also provides Bookmobile service. It offers physical and digital collection of books/movies/music, technology and information access, literacy instruction, and programming such as young adult activities. The Library Department establishes partnerships with community organizations to leverage
resources.

Key Risk Areas
­ Memorandum of Understanding with the
Santa Clara Library Foundation &
Friends
­ Fee collection
­ Purchasing
Parks and Recreation Department
The Parks and Recreation Department consists of the Parks Division (planning, development, operation, maintenance and rehabilitation of City parks); the Recreation Division (classes and programs); the Cemetery Division (maintaining 33,000 interment sites), and the Senior Nutrition Program Division (a meals program). The Department offers the public facility rentals, community services, cultural programs, and special events.

Key Risk Areas
­ Park infrastructure
­ Park revenue
Police Department
The Police Department is broken down into four divisions. The Field Operations Division is comprised of uniformed personnel that respond to calls for service and initiate proactive contacts.

The Investigations Division, which includes the Records Unit, handle follow-up investigations and bring cases forth for criminal prosecution. The Special Operations Division oversees law enforcement services for any major event within the city, including Levi’s Stadium. The Administrative Services Division encompasses the department’s Training Unit, School and
Community Services, and 911-Communications Center.

Key Risk Areas
­ Overtime
­ Body-worn cameras
­ Use of force policies
­ Evidence processing and storage
­ Case management
Department of Public Works
The Department of Public Works is responsible for design, construction, and maintenance of the City infrastructure. The five divisions for engineering services are Administration, Traffic, Design, Land and Property Development, and Field services divisions. Operation and maintenance is provided by Facilities Services, Streets, and Fleet Management divisions.

Key Risk Areas
­ Construction project controls
­ The Americans with Disabilities Act
(ADA) compliance
­ Maintenance service requests
­ Grant management
10 RISK ASSESSMENT RESULTS
Overall Risk Scoring Distribution
Baker Tilly structured the audit universe based on the department/division/program from the budget document and management’s feedback, which resulted in 127 auditable units (Appendix A). We scored them based on the information gathered for each risk factor related to the likelihood, impact, or fraud. Appendix B lists the risk factors, definitions, and scoring method. The maximum score for an auditable unit is 30. The following chart shows the distribution of overall risk scoring.

Baker Tilly rated the auditable units as follows:
• High Risk – Scores 16 and above
• Moderate Risk – Scores more than 9 and less than 16
• Low Risk – Scores below 9
On the following page, you fill find the auditable units with a score over 14.5 based on our scoring. The list includes 29 functions rated as high risk (with a score between 16 and 30) and 13 functions rated as moderate risk (with a score between 14.5 and 16). The auditable units with the highest risks do not automatically appear in the new audit plan because some audits may have been already completed or currently being conducted8, timing of an audit will not be ideal due to a change being/that will be implemented by a department in a coming year, and so on. In determining the audit activities to be performed in 2024 and 2025, we further reviewed specific risks and functional areas and considered risk-based priorities as well as other factors such as requirements by law or regulation, timing of activities, special projects, and requests from City Council and management. The proposed audit plan is included in the next section of this report. 8 As noted on page 3 of this report, scoring/rating is based on inherent risks (the risk before mitigating controls/factors are applied), which result in some audit units’ repeated appearance in the top risk group unless risk scoring changes due to new events and/or a change to the conditions.

Water and Sewer Utilities Department
The Water and Sewer Utilities Department provides planning, design, construction, maintenance, and operation of the City’s water distribution system, sewer collection system, and recycled water system. The City jointly owns the San Jose-Santa Clara Regional Wastewater Facility.

Key Risk Areas
­ Construction project controls
­ Water conservation and sustainability
programs
­ Rate setting practices
­ Work order and asset management
11 Already audited
Department Function Risk Area Total Risk
Score
Electric Utility Utility Operations - Substation Maintenance Cybersecurity / Work order and asset management / Construction project controls / Safety program 23.2 Electric Utility Utility Operations - Transmission & Distribution Cybersecurity / Work order and asset management / Construction project controls / Safety program 23.2 Electric Utility Utility Operations - Generation Cybersecurity / Work order and asset management / Construction project controls / Safety program 23.0 Police Field Operations - General Patrol Overtime / Body-worn camera management / Use of force policies 22.7 Electric Utility Utility Operations - Power System Controls Cybersecurity / Work order and asset management 22.0 Electric Utility Utility Operations - SVP Systems Support Cybersecurity 21.8 Fire Field Operations Overtime 20.1
Police Administrative Services - Departmental Support Evidence processing and storage 19.8 Public Works Streets Maintenance service requests / Grant management 19.7 Police Investigations - Records Case management 19.5
City Manager's Office Convention Center Convention center operation 19.2 Community Development Building - Field Inspection Building inspection process 19.1 Community Development Building - Permit Services Building permitting process 18.7 Parks & Recreation Parks Park operations (Infrastructure and revenue) 18.4 Finance General Accounting Payroll (including timesheet processing) / Vendor master file 18.1 City Manager's Office Stadium Operations Stadium operation 17.7 Public Works Engineering - Traffic Grant management / Administration of the Shared Mobility Permit Program 17.5 Electric Utility Resource Planning & Engagement - Resource Management Power Purchase Agreements / Energy wholesale trading risk management 17.3 Police Administrative Services - Administration Record management 17.3 Human Resources Employee Benefits and Records - Workers' Compensation & Safety Safety program 17.2 Information Technology Contract Services Cybersecurity / Managed Service Provider (MSP) contract management 17.2 Community Development Building - Plan Review Building permitting process 17.1 Police Administrative Services - 911 Dispatch/Communications 911 Dispatch operations 16.8 Police Field Operations - Traffic Traffic enforcement 16.8 Electric Utility Utility Operations - Electric Compliance Compliance program 16.7 Human Resources Recruitment, Classification and Staff Development - Selection & Classification Citywide succession planning and staff development/ Employee records management 16.6 Library Administration Memorandum of Understanding (MOU) with the Santa Clara Library Foundation & Friends 16.3 Water and Sewer Utilities Water Construction,Maintenance,Operations - Water Construction Construction project controls 16.3 Water and Sewer Utilities Water Construction,Maintenance,Operations - Water System Operations Rate setting practices 16.2 Information Technology Enterprise Services - Application Services Application portfolio management / Data classification / Payment Card Industry Data Security Standard (PCI DSS) compliance 15.8
Police Administrative Services - Professional Standards Training 15.8 City Manager's Office Citywide Strategic Programs & Initiative Property management / Santa Clara Tourism Improvement District (SCTID) 15.7 City Manager's Office Leadership and Management Services - Day to Day Operations Business Continuity / Enterprise Risk Management 15.6 Finance Purchasing Procurement process (including procurement card administration) 15.5 Public Works Engineering - Field Services Construction project control / ADA Compliance 15.4 Water and Sewer Utilities Water Engineering - Water Resources Water conservation and sustainability programs 15.2 Community Development Building - Code Enforcement Code enforcement 15.1 Water and Sewer Utilities Sewer - System Maintenance Work order process and asset management 15.0 City Clerk's Office Assistant City Clerk - Public Information/Legislation Records Management Public Records Act process efficiency and effectiveness / Record management and retention program

14.8 Electric Utility Resource Planning & Engagement - Greenhouse Gas Program Renewable energy program 14.7 Police Investigations - General Investigation Case management 14.6 Finance Municipal Services - Utility Billing Services Utility billing and collection process 14.6 12 Proposed 2024 - 2025 Audit Plan
Summary
The projects included in the approved 2023-2024 audit plan were originally selected from the auditable units that were rated as High or Moderate as a result of the first risk assessment in 2022. The selection was made based on some factors such as risk rating, the pervasiveness of the process or control, the audit coverage, the timing of projects, and the value-adding activities that help the City enhance the ability to manage risks, strengthen accountability, and improve efficiency and effectiveness. Based on the CAO budget for the audit plan execution, two audits listed in the approved audit plan were initiated in 2023.

The proposed 2024-2025 audit plan was prepared by updating the 2023-2024 audit plan based on new information obtained on the listed projects and the results of the Year 2 risk assessment. The proposed audits and CAO projects for 2024 through 2025 are listed in the next page and include the following:
• Citywide processes: Succession Planning & Staff Development Review; Record Management and Retention
• Finance: Purchasing Process Review
• Compliance: Overtime Review; SVP Compliance Program Review; Review of Library Memorandum of Understanding with the Santa Clara Library Foundation & Friends • Operations: SVP Safety Program Review; Park Operation Review • Efficiency and effectiveness improvement: Code Enforcement Review • Capital assets: Construction Project Control Assessment; Work Order Process and Asset Management • CAO project: Follow-up on prior audits’ corrective actions The preliminary audit objectives are described for each audit listed. These objectives and scope of each audit activity will be further defined based on the result of an audit planning risk assessment process performed at the beginning of each activity.

The proposed 2024-2025 audit plan consists of a variety of projects for a 24-month period to provide multiple project options to adjust the timing of audits among departments and divisions. It also incorporates time for follow-up on the corrective actions identified by management for the completed audits. The completion of the audit plan depends on the availability of the budget for a contractor to execute it. The audit plan will be updated annually based on the results of an annual risk assessment. However, amendments to the approved audit plan may be proposed during a year in response to changes in the City’s environment such as organizational structure, operations, risks, systems, and controls.
13 Proposed Audit Plan for 2024 - 2025
Department Project Title Preliminary Audit Objectives Estimated Hours
Electric Utility Department
Information Technology Department
Human Resources / Citywide Citywide succession planning and staff development
• Determine whether adequate policies and procedures are in place for developing and maintaining a citywide succession plan to ensure continuity in key positions for all departments. • Determine whether the City provides adequate personal professional development training to staff to ensure that qualified staff are prepared to assume increased responsibilities when necessary. 300
Finance Department Purchasing
• Determine whether adequate controls are in place and working effectively to ensure that the appropriate vendors are selected in a timely manner and monitored properly to achieve desired objectives. • Determine whether procurement cards are administered to ensure that only the authorized users can make purchases in accordance with the requirements and guidelines.
• Determine whether internal controls over procurement card transactions are in place and working effectively to prevent and detect errors and irregularities, including duplicate, unauthorized, or improper transactions. 450
Police Department
Fire Department
Electric Utility Department Safety program
• Determine whether the Electric Utility Department has adequate mechanisms in place to identify and mitigate the safety hazards at workplace.
• Determine whether the Electric Utility Department's internal controls are working effectively to ensure a safe workplace. 400
Parks & Recreation Department Park operation • Determine whether the internal controls over the maintenance of parks are working effectively to ensure safety. • Determine whether the internal controls over fee collection are working effectively. 360 Department of Public Works Construction project control assessment Determine whether internal controls over construction projects are adequate and working effectively. 360 Community Development Department Code Enforcement Assess the efficiency and effectiveness of the code enforcement process. 350 Electric Utility Department Compliance program
• Determine whether the Electric Utility Department had adequate mechanisms in place to keep track of all federal, state, and other compliance requirements..
• Determine whether the Electric Utility Department assess risks associated with each compliance requirement and monitor the compliance status to ensure that the requirements are met. 300
Library Department Memorandum of Understanding (MOU) with the Santa Clara Library Foundation & Friends
Determine whether the internal controls to monitor the compliance with the MOU requirements are in place and working effectively 240
Water and Sewer Utilities Department Work order process and asset management Determine whether the internal controls over the work order process are adequate and working effectively. 420 City Clerk's Office Record management and retention program • Determine whether citywide record management and retention policies and procedures are properly established in accordance with laws and regulations.
• Determine whether internal controls are working effectively to ensure compliance with the record management and retention policies and procedures.
300
Community Development Department
Electric Utility Department Follow-up on corrective actions Follow up on previous audit reports to ensure corrective actions included in management responses in each completed audit report. 80
Cybersecurity assessment
• Map current state security capabilities to the NIST Cybersecurity Framework and/or other industry specific frameworks and evaluate the maturity of current security processes
• Identify current risks related to weaknesses in the City’s cybersecurity program • Identify target state objectives utilizing the Capability Maturity Model (CMMI) and develop recommendation to meet the objectives
650
Public safety personnel overtime
• Determine whether adequate policies and procedures are in place to ensure the appropriate usage of overtime for the public safety personnel.
• Determine whether the overtime practices, including recording and reporting, comply with the City's policies and procedures. 360
14 Appendix A: Resumes
Appendices
15 Appendix A: Audit Universe
City Attorney’s Office
Administration
Litigation
City Clerk’s Office
Assistant City Clerk - Council/Administration Support
Assistant City Clerk - Public Information/Legislation Records Management Assistant City Clerk - Political Reform Act
Elected City Clerk - Election
City Manager’s Office
City Council Support - Policy Support for Decision Making City Council Support - Intergovernmental Relations & Advocacy Leadership and Management Services - Day to Day Operations Leadership and Management Services - Strategic Planning Leadership and Management Services - Community Outreach & Engagement Citywide Programs
Stadium Operations
Citywide Strategic Programs & Initiative
Convention Center
Community Development Department
Planning- Development Review
Planning- Advanced Planning
Planning- Historical Preservation
Planning- Code Enforcement
Building - Plan Review
Building - Permit Services
Building - Field Inspection
Building - Code Enforcement
Housing Inspection
Housing and Community Services - Federal State Grant
Housing and Community Services - Neighborhood Conservation and Improvement Program Housing and Community Services - Tenant Based Rental Assistance Program (Funded by HUD HOME) Housing and Community Services - Below Market Rate Rental Program (BMR) Housing and Community Services - Below Market Rate Purchase Program (BMP) Housing and Community Services - Community Development Housing Successor Fund Housing and Community Services - Housing Development Lending (Various Funds) Electronic Utility Department
Administrative and Financial Services
Resource Planning & Engagement - Risk Management
Customer Develop. & Project Man. - Key Accounts
Customer Develop. & Project Man. - Fiber Program
Customer Develop. & Project Man. - SVP Engineering
Resource Planning & Engagement - Public Benefits
Resource Planning & Engagement - SVP Electric Vehicle Program Resource Planning & Engagement - Greenhouse Gas Program Resource Planning & Engagement - Resource Management
Resource Planning & Engagement – LCRE Program
Utility Operations - Electric Compliance
Utility Operations - SVP Systems Support
Utility Operations - Power System Controls
Utility Operations - Communications & Meter Technical Support Utility Operations - Substation Maintenance
Utility Operations - Transmission & Distribution
Utility Operations - Generation
Finance Department
General Accounting
Citywide Fiscal Planning & Administration
Budget & Financial Analysis
Municipal Services - Utility Billing Services
Municipal Services - Revenue Receipt-Cashiering
Municipal Services - Business Certificate
16 Municipal Services - Field Service
Municipal Services – Administration
Municipal Services - Contact Center/Communication
Purchasing
Purchasing - Warehouse
Fire Department
Administration
Community Risk Reduction - Development Services
Community Risk Reduction - Non-Development Services
Community Risk Reduction - Administration/Investigation/Education Community Risk Reduction - Certified United Program Agency (CUPA) Emergency Medical Services
Field Operations
Office of Emergency Services
Training
Human Resources Department
Employee Benefits and Records – Compensation
Employee Benefits and Records - Workers' Compensation & Safety Recruitment, Classification and Staff Development - Selection and Classification Recruitment, Classification and Staff Development - Labor Relations Information Technology Department
Enterprise Services - Application Services
Enterprise Services - IT Web Services
Enterprise Services - GIS Services
Infrastructure and Support
Contract Services
Telecommunication Services
Library Department
Administration
Adult Services
Branch Services - Mission Library
Branch Services - Northside Branch
Branch Services - Bookmobile & Mobile Library Services
Customer Services
Facilities
Technical and Technology Services
Youth Services
Parks and Recreation Department
Administration
Parks
Recreation
Cemetery
Police Department
Administrative Services - Administration
Administrative Services - Professional Standards
Administrative Services - Departmental Support
Administrative Services - Community Services
Administrative Services - 911 Dispatch/Communications
Field Operations - General Patrol
Field Operations – Traffic
Field Operations - Emergency Response/Temporary Holding Facility Investigations - General Investigation
Investigations - Special Enforcement Team
Investigations – Records
Special Operations – General
Special Operations - Specialized Teams
Special Operations - Reserves
Department of Public Works
Engineering – Traffic
Engineering – Design
Engineering - Land and Property Development
Engineering - Field Services
17 Facility Services
Fleet Management
Streets
Water and Sewer Utilities Department
Recycled Water Program - System Maintenance
Recycled Water Program - Storm Pump Maintenance
Sewer - System Administration
Sewer - System Maintenance
Sewer – Operations
Sewer - San Jose-Santa Clara Water Pollution Control Plant Sewer - Storm Pump Maintenance
Solar Utility - System Maintenance
Water Engineering - Admin Design
Water Engineering - Water Quality
Water Engineering - Water Resources
Water Construction, Maintenance, Operations - Water System Maintenance Water Construction, Maintenance, Operations - Water Construction Water Construction, Maintenance, Operations - Water System Operations 18 Appendix B: Risk Factor Definitions
Factor Definition Weight
Magnitude
A measure of materiality based on pervasiveness or volume of dollars or transactions; Scores based on the budgeted expenditure amount Extreme - 5: $50M or more
Material - 4: $10M or more; Less than $50M
Significant - 3: $3M or more; Less than $10M
Moderate - 2: $1M or more; Less than 3M
Inconsequential - 1: Less than $1M
Added 1 to the magnitude of the Information Technology Department due to the pervasive nature of its work 30%
Customer /
Resident
Experience
Negative experience by customers and residents, such as perceived or actual safety concerns and unsatisfactory services, impacts negatively on the reputation / credibility of the organization
Extreme - 5: Direct impact on health and safety
Material - 4: Direct impact on transparency
Significant - 3: Direct impact on customer satisfaction/City's reputation Moderate - 2: Indirect impact on customer satisfaction/City's reputation Inconsequential - 1: Immaterial impact on reputation / credibility 35%
Achievement of
Organizational
Goals
The greater the effect that a department or process has on the organization meeting strategic objectives and goals, the greater the related risks Extreme - 5: Directly relates to the City Council Priorities Material - 4: Supports the function/process directly related to the City Council Priorities Significant - 3: Has performance/workload measures related to City Council Priorities Moderate - 2: Somewhat relates to the City Council Priorities Inconsequential - 1: Does not relate to City's City Council Priorities 35%
100%
Complexity
A measure of the difficulty in performing a process or function. As a process or function becomes more complex, the greater the opportunity for errors
5 - Very high complexity
4 - High complexity
3 - Medium complexity
2 - Low complexity
1 - Very low complexity
25%
Policies and
Procedures
Policies and Procedures are a complete set of written instructions that guide personnel in the successful execution of their duties and the duties of the office for which they work. If the policies and procedures are adequate and up-to-date, a risk is lower 5 - No or little written P&P
4 - Some written P&P
3 - Basic P&P requiring improvements
2 - Adequate but outdated P&P
1 - Adequate and up-to-date P&P or Not Applicable
10%
Regulatory
Compliance
Measures the existence of and potential noncompliance with, government regulations and other applicable laws, standards, and policies/procedures
5 - Requirements to meet more than a few laws/regulations and professional standards specific to the division's responsibilities 3 - Requirements to meet one or two laws/regulations and professional standards specific to he division's responsibilities 1 - No requirement to meet any laws/regulations or professional standards specific to he division's responsibilities 25%
Monitoring
Consider the existence of monitoring activities, including the results of last audits by Internal Auditor, External Auditor, Regulators, etc. and other known deficiencies
5 - Overall, there is no mechanism to monitor the status of performance goals/compliance requirements 3 - For only some of significant performance goals/compliance requirements, there is a periodic reporting process to ensure performance goals/compliance requirements are met
1 - For all significant performance goals/compliance requirements, there is a periodic reporting process to ensure performance goals/compliance requirements are met
10%
Specific Risks
Consider the existence of specific risk events/conditions and their significance 5 - Identified risk event(s)/condition(s) seem to significantly affect the likelihood 3 - Identified risk event(s)/condition(s) seem to have some impact on the likelihood 1 - No or very minor risk event(s)/condition(s) have been identified 30%
100%
Fraud Schemes
Consider the susceptibility to fraud, which is the opportunity for employees/vendors/customers/fraudsters to misappropriate resources or defraud the organization*
5 - High Risk
3 - Moderate Risk
1 - Low Risk
100%
100%
HIGHEST TOTAL SCORE 30
* Considered fraud schemes listed in the Fraud Tree provided in the “Occupational Fraud 2022: A report to the Nations” by Association of Certified Fraud Examiners. Also considered are cyber fraud schemes.

Impact Factors (the effect on the organization)
HIGHEST TOTAL SCORE FOR IMPACT: 5
Likelihood Factors (the probability of the risk occurring) HIGHEST TOTAL SCORE FOR LIKELIHOOD: 5
Other Risk Factor
HIGHEST TOTAL SCORE FOR OTHER: 5
19 Appendix C: Survey Questions
The City Auditor’s Office is conducting the 2023 Risk Assessment to identify and prioritize risks in order to update the annual audit plan. As part of our 2023 Risk Assessment, we are conducting a survey. This survey is used primarily to collect information related to changes in operations, emerging issues and risks the City faces, and to gather your perspective on key risks faced by your department. Your candid responses would be greatly appreciated to assess the risks that prevent the City of Santa Clara from achieving its mission, goals, and objectives.

1. Please provide your name, title, department, and email address:
• Name
• Title
• Department
o Mayor and City Council Offices
o City Attorney’s Office
o City Clerk’s Office
o City Manager’s Office
o Community Development
o Electric Utility
o Finance
o Fire
o Human Resources
o Information Technology
o Library
o Parks and Recreation
o Police
o Public Works
o Water and Sewer Utilities
• Email address

2. Describe any significant changes for your team or department during last 12 months. Click on all that apply. • New software
• New workflows or business processes
• Significant changes in processes or controls
• New or significant changes in information technology systems • Change in organizational structure
• Change in culture
• Workforce reduction
• Unfilled positions
• New/additional staff
• New vendors and contractors
• Change in workload
• Change in compliance requirements (due to changes in policies, contracts, laws, or regulations) • Change in goals, objectives, or performance measures
• Increased undesirable performance or instances (such as injuries, complaints, customer dissatisfaction, etc.) • Change in any risks previously identified for your team/department • Other (please specify)

3. Describe the complexity of the key processes in your team or department:

Complexity is a measure of the difficulty in performing a process or function. As a process or function becomes more complex, the greater the opportunity for errors.
• Very high complexity
• High complexity
20 • Medium complexity
• Low complexity
• Very low complexity
Please provide any comment related to complexity, if any.

4. Are there adequate and up-to-date documented policies and procedures to perform your job responsibilities? • Yes, documented policies and procedures are adequate and up-to-date • Documented policies and procedures are adequate but not updated regularly • Documented policies and procedures need improvement
No – Please describe how the responsibilities and requirements are communicated in a clear and consistent manner.

5. Please select the compliance requirements with applicable Federal/State/Local laws and regulations and professional standards (e.g. CEQA, NERC, OSHA, EMT licensure/certification, California Data Privacy, HIPAA, GAAP) for each of divisions/functions of your department listed below:
• More than a few laws/regulations and/or professional standards specific to the division's responsibilities need to be met
• One or two laws/regulations and/or professional standards specific to the division's responsibilities need to be met • No requirement to meet any laws/regulations or professional standards specific to the division's responsibilities

6. Describe what can possibly prevent your team/department from meeting its goals and objectives in 2024.

Select all that apply.
• Financial constraints
• Staffing constraints
• Limited skills, knowledge, experience, training
• Technology issue
• Inefficiency in process and/or communication
• Ambiguity in roles and responsibilities
• Lack of, or ineffective, internal controls
• Community pressure
• State/Federal regulations
• Other (please specify)

7. Describe the activities to monitor the achievement of the goals in your team or department:

Example – Periodic reporting, periodic meetings, spot checks by management, periodic audits by external organizations such as consultants and the Federal government, etc. • For all significant performance goals/compliance requirements, there is a periodic reporting process to ensure performance goals/compliance requirements are met
• For only some of significant performance goals/compliance requirements, there is a periodic reporting process to ensure performance goals/compliance requirements are met • Overall, there is no mechanism to monitor the status of performance goals/compliance requirements Please provide comments related to monitoring the achievement of your department’s goals, if any.

To help us identify potential risks, please list your team/department’s Strengths, Weaknesses, Opportunities, and Threats (SWOT) for achieving its missions, goals, and objectives. Typically, strengths and weaknesses are internal aspects of team/department/organization, while opportunities and threats are found externally.

8. Describe up to three STRENGTHS of your team or department:

Strengths refer to the resources or capabilities that help the team/department accomplish its mission and serve the public. These can be things like competitive advantages, available resources, engaged community, strong balance sheet, utilized technology and so on.
21 9. Describe up to three WEAKNESSES of your team or department:

Weaknesses refer to the areas where the team/department needs to improve to accomplish its mission. These can include things like deficiencies in resources and capabilities, inefficient use of available technologies, barriers or inability to collaborate among different departments, lack of effective communication, mission or direction, high levels of debt, financial or human resources constraints and so on.

10. Describe up to three OPPORTUNITIES for your team or department:

Opportunities are any area where the team/department can grow. They are often related to the organization’s strengths. Outside factors that affect the organization in a favorable way can include things like; offering more products or services to citizens, lower costs through new technology and so on.

11. Describe up to three THREATS for your team or department:

Threats include the local or national economy, laws and regulations and any other external issue that can harm or affect the team/department successfully meeting goals. Common threats include things like rising costs for housing/living, increasing competition, tight labor supply, billing rates and so on.

12. Using the risks listed in the risk framework below, please select what you consider to be the top five enterprise risks to the City of Santa Clara.

Environmental (factors external to the organization)
• Reputation - The opinions and perceptions of the public and customers toward the organization. • Regulatory - Laws and standards, which the organization must comply with in its operations. • Citizen Demands - The effect that current citizens demands have on the decisions made by management for aligning tactical plans with the business strategy and the allocation of resources.
• Economy - The effect that current external conditions have on the decisions made by management for aligning tactical plans with the business strategy and the allocation of resources.
• Legal - The potential for an unforeseen event to cause civil or criminal litigation for the organization or its elected leaders, directors, officers, and employees.
• Technologies - The evolution of technology both within and outside of the organization’s industry.

Strategy (planning and decision-making)
• Strategic Change - The ability of the organization to modify its processes in order to either align with its current strategy and business model or to achieve a different strategic goal.
• Investments - The portfolio of both intangible and tangible investments held by the organization, and the implications of these assets on the resources, financial viability, and operations of the organization. The effect on liquidity the ability of current assets to meet current liabilities when due.
• Planning and Budgeting - Details of the organization’s goals and the financial management necessary to achieving those goals. • Financial - The goals of the organization in terms of the structure of its assets and liabilities, including the financing capability based on its credit worthiness, the ability to receive credit and the use of credit lines to achieve its business objectives. • Inter-government Relations - The relationship of the organization with other government agencies that have regulatory and oversight responsibilities and shared services or citizens.
• Compliance Management - The continuous monitoring of the organization’s ability to operate within regulatory requirements and community standards.
• Resource Allocation – The process for assigning and managing assets that support the organizations strategic goals.

Organization (attributes of departments)
• Governance - The role, composition, and major activities of the governing body of the organization in providing direction and oversight for the organization
• Empowerment and Values - The ability of senior members of the organization to effectively delegate power or authority to other members of the organization.
• Communication - The methods of communication commonly used in the organization and the effectiveness of this communication on the operations of the organization.
22 • Ethics and Code of Conduct - The set of rules outlining the ethical practices expected of management and employees of the organization.
• Leadership and Authority - The members of the organization who hold power and their ability to exercise this power effectively. • Organizational Structure - The configuration of units and workflows to align the behavior of the units to the higher-level goals of the organization.
• Succession Planning - The planning and processes to ensure that there are highly qualified people in key leadership positions today and in the future.
• Human Capital Management - The set of practices an organization uses for recruiting, managing, developing, and optimizing employees, including performance management (The process of creating expectations for performance, monitoring progress, and measuring the results) and training (The ability for employees to gain and develop necessary tools to ensure effective operations). • Safety - The organization strives to provide a safe working environment by effectively mitigating the risks to the safety of its employees.

Process and Operations (functional effectiveness and policies and procedures) Externa • Contracts - Contracts are adequately structured to address and mitigate risks. • Efficiency - Processes are up-to-date and efficient, resulting in efficient operations and output. • Accounting - The timely and accurate tracking of the financial position of the organization. • Payroll - The policies, processes, and systems in place to ensure that employee compensation is reliable, timely, and accurate. • Fraud - The organization uses internal controls to prevent and/or detect fraud. • Procurement/Sourcing – The ability to acquire the necessary goods and services for operation and the process of vetting, selecting and managing supplier, vendors and contractors.
• Human Resources - The knowledge, skills and experiences, and resources among personnel, which allow for the execution of the organization’s business plan and achievement of its critical success factors. • Information Systems - The facilities, systems, and connectivity in place to support data processing. • Vendor Management - The need for the organization to continuously monitor the quality and reliability of vendors it uses in the course of its business.
• Change Management - Management adapts appropriately to the evolution of the processes and operations of the organization.

Information (data governance)
• Data Integrity - Data used for making management decisions, recording information, and reporting financial activity is accurate, complete, and reliable.
• Access - The right to view or manipulate data is carefully granted and monitored to prevent the mishandling of data • Retention - The policies used by the organization to determine document retention in terms of the form of documents, how these documents are stored, and for how long these should be maintained. • Availability - Relevant critical information is available when needed in order to maintain the organization’s critical operations and processes, including when a disaster or unplanned disruption occurs • Privacy - Organization policies are in place to ensure the correct treatment of sensitive information held by the organization. • Security – Any event that could result in the compromise of organizational data. (I.e. unauthorized use, loss, damage, disclosure or modification of organizational data).

13. Please use the click and drag feature to rank the five enterprise risks that you selected into a priority order, with #1 being the highest.

14. Please describe why you selected them as the top five risks.

15. How well does the City of Santa Clara manage activities to mitigate these risks? • Well – the City management is aware of the risk and has implemented activities to help mitigate this risk • Somewhat well – the City management is aware of this risk, but more effort/activities are needed to help mitigate this risk
• Not well – the City management is either not aware of this risk or hasn’t developed sufficient activities to help mitigate this risk
23 16. OPTIONAL: Are there any other risks that could affect operations that were not included in the risk framework?

17. Please list any potential internal audit activities you recommend based on the risks you identified. The projects can be consultative/advisory in nature, or provide assurance:
• Advisory and related client service activities, the nature and scope of which are agreed to by the client and which are intended to add value and improve an organization’s governance, risk management, and control processes without the internal auditor assuming management responsibility. • Assurance – an objective examination of evidence for the purpose of providing an independent assessment on governance, risk management, and control processes for the organization.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-302 Agenda Date: 5/7/2024

REPORT TO COUNCIL

SUBJECT
Action to Approve a Budget Amendment and Expenditures Paid to Clean Harbors Environmental Services, Inc. For Provision of Emergency Diesel Fuel Cleanup Services at Laurelwood Storm Pump Station and Acceptance of Post-Emergency Report

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The City is regulated by a Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (MRP) issued by the San Francisco Bay Regional Water Quality Control Board (RWQCB). The MRP mandates that only storm water or clean ground water can be discharged from the City’s storm drain collection system into rivers and creeks that flow to the San Francisco Bay. If the City becomes aware of an illegal discharge into the storm drain collection system, the MRP requires measures to be put into place to attempt to stop the polluted water from entering a creek or river. These measures include things such as removing the contamination, conducting an investigation to identify the source of the pollution, and taking appropriate actions to stop the discharge.

The City operates and maintains the Laurelwood Storm Water Pump Station (Pump Station) located at 3401 Victor Street. A network of catch basin inlets and underground storm drain pipelines direct storm water from 308 acres of land area to the Pump Station wet well. When the water level in the wet well reaches a specified level, it is pumped through a levee into the Guadalupe River. In the event an illegal discharge is detected in the pump station wet well or in a storm drain pipeline, the pumps can be turned off to prevent discharge into the river to enable pollutants to be removed and a source to be identified. It should also be noted that during a storm, the pumps must operate to alleviate potential flooding in the surrounding area.

DISCUSSION
Overview of the Emergency Event
On February 6, 2024, the Department of Public Works (DPW) maintenance staff conducted routine cleaning of the trash racks at all the City’s storm pump stations. During this routine maintenance service, staff observed a visible sheen and detected a diesel fuel odor at the Laurelwood Storm Water Pump Station. Upon discovery, the pumps were immediately turned off to minimize the discharge of impacted water into the Guadalupe River, and an investigation commenced to identify the source of the pollution.

DPW contacted the emergency cleanup services vendor under contract with Silicon Valley Power to City of Santa Clara Page 1 of 4 Printed on 5/3/2024
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provide labor, equipment, and expertise to remove the diesel from the storm drain collection system.

The vendor was unable to provide assistance because its crews and equipment were dispatched elsewhere in response to a large storm event the previous weekend. DPW subsequently contacted Clean Harbors Environmental Services, Inc. (Clean Harbors), a company that provides environmental emergency response services.

Emergency Purchase
Given the risk of contamination of the Guadalupe River and the threat of severe flooding if the storm drain pumps remained off, staff determined that the situation met the definition of an “emergency purchase” under Section 2.105.260(a) of the Santa Clara City Code (City Code). The City Code states “In the case of an emergency involving the threatening of lives, property or welfare of the people of the City or the property of the City, the City Manager and/or his/her designee may purchase supplies, materials or equipment without formal bidding, as formal bids would be an “idle act” in such an emergency and may contract for general services which the City Manager and/or his/her designee deems necessary for the purpose of meeting such emergency.” DPW notified the City Manager’s Office (CMO) and Finance Department (Finance) on February 6, 2024 about the situation and the need for emergency services to begin ahead of the predicted rainfall. Following this notification staff authorized Clean Harbors to dispatch crews and equipment to remove the diesel from the pump station wet well based on a time and material basis. There were also additional communications between DPW, Finance, and the CMO over the ensuing days about the emergency efforts and status.

Additionally, pursuant to City Code Section 2.105.260(c), the City Manager and/or his/her designee shall provide a post-emergency report to the City Council on the use of any reserve amounts expended for the emergency purchase. The services provided by Clean Harbors included disposal of diesel contaminated oil absorbent booms and contaminated storm water, as well as cleaning the frac tanks that stored the contaminated water after they were used. The amount due to Clean Harbors for the emergency services is $230,402 (Attachment 1). DPW does not have available funding in its operating budget to cover this unplanned emergency expense, so a Budget Amendment is requested to allocate the necessary funds to pay Clean Harbors.

Source Investigation
The source investigation for the diesel contamination continued on February 7, with collaborative efforts from the City of Santa Clara Fire Department (SCFD). DPW and SCFD evaluated the storm drain system and drainage areas to develop an investigation strategy. Teams were dispatched to inspect manholes for any indications of diesel contamination, such as the presence of a sheen or the odor of diesel. The investigation teams were able to trace the lines and identified a source location on February 8 over two miles away (on the third day of searching). A source was located at 1051 Richard Avenue. DPW and SCFD will coordinate with the City Attorney’s Office to attempt to recover costs and issue appropriate enforcement actions.

Cleanup Activities
At approximately 9:00 am on February 7, Clean Harbors began extracting diesel-contaminated water from the wet well, utilizing a vactor truck and transferring the water to 20,000-gallon frac tanks for safe containment. At approximately 10:00 am on February 7, it started raining. There was still a substantial amount of diesel fuel in the storm drain collection system so staff did not activate the pumps immediately and monitored the water levels in the pump station.

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24-302 Agenda Date: 5/7/2024
Rain was forecasted to continue overnight and into the early morning hours of February 8. Oil absorbent booms were installed in manholes and the pump station wet well. Additionally, oil absorbing booms were installed in the Guadalupe River to contain as much of the diesel as possible once the storm pump station pumps were turned back on for a few minutes at 6:50 pm on February 7 to reduce the amount of water held in the pipelines to prevent on-street flooding. The pumps were again shut off and were not activated until the cleanup was completed on February 14.

Approximately 180,000 gallons of diesel-contaminated storm water was extracted from the storm drain collection system over the next week. Clean Harbors cleaned sections of storm drain pipelines that drain into the Laurelwood Storm Pump Station to remove diesel residue. DPW staff also worked with SCFD, the Water and Sewer Utility Department, City of San Jose Environmental Services Department, and the Regional Water Quality Control Board to coordinate the clean-up, testing, and disposal of the water into the sanitary sewer system.

ENVIRONMENTAL REVIEW
The actions being considered are subject to a statutory exemption from the California Environmental Quality Act (“CEQA”) pursuant to California Public Resources Code section 21080(b) because they involve emergency repairs to public service facilities necessary to maintain service.

FISCAL IMPACT
The costs paid to Clean Harbors for emergency diesel spill cleanup services was $230,402. The budget amendment below allocates funding from the General Fund Budget Stabilization Reserve to the Department of Public Works for the emergency services as DPW does not allocate budget for emergency cleanup services in its contractual services budget. Any funds recovered from the source of the spill will be used to replenish the Budget Stabilization Reserve.

Budget Amendment
FY 2023/24
Current Increase/
(Decrease)
Revised
General Fund (001)
Expenditure
Department of Public Works $24,952,681 $230,402 $25,183,083 Ending Fund Balance
Budget Stabilization Reserve $48,022,974 ($230,402) $47,792,572

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the City of Santa Clara Page 3 of 4 Printed on 5/3/2024
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24-302 Agenda Date: 5/7/2024
public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve payment of $230,402 to Clean Harbors Environmental Services, Inc. for emergency diesel fuel cleanup services at the Laurelwood Storm Pump Station;

2. Approve the FY 2023/24 budget amendment in the General Fund to increase the Department of Public Works budget and decrease the Budget Stabilization Reserve in the amount of $230,402 (five affirmative Council votes required for the use of unused balances); and

3. Note and file this Report as the Post-Emergency Report to the City Council pursuant to Santa Clara City Code Section 2.105.260(c).

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Clean Harbors Invoice
City of Santa Clara Page 4 of 4 Printed on 5/3/2024
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REMIT TO:

Clean Harbors Environmental Services, Inc.

PO Box 734867
Dallas, TX 75373-4867
OFFICE:

Clean Harbors Environmental Services, Inc.
1010 Commercial Street
San Jose, CA 95112
(408) 451-5000
If you have any questions regarding this invoice, please contact your customer service representative at the telephone number listed above Sean Junge
Santa Clara City Of
1700 Walsh Ave
Santa Clara, CA 95050 - 0000
JOB SITE/GENERATOR:

Santa Clara City Of
3401 Victor Street
Santa, CA 95054 - 0000
EIN: 04-2698999
Job Description: Pump Out of Storm Water Contaminated with Oil ** Payable in USD funds ** Last Service Date Invoice No Customer Branch Sales Order Purchase Order SO Extract Terms 29 Feb 2024 1004961955 SA32669 JO 2400713566 No PO Needed 33149911 Net 30 Days Last Service Date Task Task Type Description Total
29 Feb 2024 2400713566-001 GENERAL Labor & Material $225,807.29 SUBTOTAL $225,807.29
TAX $4,594.95
PLEASE PAY THIS AMOUNT INVOICE TOTAL $230,402.24
REMIT PAYMENT BY DUE DATE 05 Apr 2024

INVOICE
Invoice No 1004961955
Interest will be charged at a rate of 1.5% per month for all past due amounts.

Invoice Date: 06 Mar 2024 PLEASE RETURN A COPY OF INVOICE WITH PAYMENT - THANK YOU Page 1 of 7 42 Longwater Drive
P.O. Box 9149 Norwell, MA 02061-9149
-+
-+
safBIQ•HIBBD®
A Clean Harbors Company
TASK 2400713566-001 - Labor & Material
Manifest Item ID Description Manifest Manifest Billing Billing Unit Amount Info Qty UOM Qty UOM Price
06 Feb 2024
TKPU Pickup/Van/Car/Crew Cab 4.000 HR 32.0000 $128.00
TKPU Pickup/Van/Car/Crew Cab 4.000 HR 32.0000 $128.00
FT Field Technician 4.500 HR 84.0000 $378.00
FT Field Technician 4.500 HR 84.0000 $378.00
FT Field Technician 4.000 HR 84.0000 $336.00
FT Field Technician 4.000 HR 84.0000 $336.00
SUP Supervisor 7.000 HR 119.0000 $833.00
07 Feb 2024
TKPU Pickup/Van/Car/Crew Cab 6.500 HR 32.0000 $208.00
TKPU Pickup/Van/Car/Crew Cab 13.000 HR 32.0000 $416.00
TKPU Pickup/Van/Car/Crew Cab 18.000 HR 32.0000 $576.00
PPED1 Modified Level D (Tyvek and Boots) 5.000 EA 33.0000 $165.00 TRACTVAC Tractor w/Vacuum Trailer 13.250 HR 145.0000 $1,921.25 TRACTVAC Tractor w/Vacuum Trailer 13.500 HR 145.0000 $1,957.50 SUP Supervisor 8.000 HR 119.0000 $952.00
SUPOT Supervisor, Overtime 4.000 HR 178.5000 $714.00
SUPDT Supervisor, Double Time 6.000 HR 238.0000 $1,428.00 FT Field Technician 8.000 HR 84.0000 $672.00
FTOT Field Technician Overtime 4.000 HR 126.0000 $504.00 FTDT Field Technician Doubletime 1.500 HR 168.0000 $252.00 FT Field Technician 8.000 HR 84.0000 $672.00
FTOT Field Technician Overtime 4.000 HR 126.0000 $504.00 FTDT Field Technician Doubletime 0.500 HR 168.0000 $84.00 FT Field Technician 6.500 HR 84.0000 $546.00
FT Field Technician 6.500 HR 84.0000 $546.00
FT Field Technician 6.500 HR 84.0000 $546.00
DRIVER Driver 8.000 HR 83.0000 $664.00
DRIVEROT Driver Overtime 4.000 HR 124.5000 $498.00
DRIVERDT Driver Doubletime 0.250 HR 166.0000 $41.50
DRIVER Driver 8.000 HR 83.0000 $664.00
DRIVEROT Driver Overtime 4.000 HR 124.5000 $498.00
DRIVERDT Driver Doubletime 0.500 HR 166.0000 $83.00
MATERIALRP Misc. Materials (Hay Bales, Tape,
Speedi Dry, Lime, etc.)

1.000 EA 5.3000 $5.30
SORBBOOM5 Absorbent Boom, 5in x 10ft x 4/Bale 6.000 BALE 115.0000 $690.00 RAGS Rags, 50 lb / 23 kg 1.000 BOX 79.0000 $79.00
BERMS PORTABLE BERM ATR0724 22.000 DAY 21.6000 T $475.20 BERMS PORTABLE BERM 50230415 22.000 DAY 21.6000 T $475.20 BERMS PORTABLE BERM ATR0618 23.000 DAY 21.6000 T $496.80 BERMS PORTABLE BERM ATR0675 22.000 DAY 21.6000 T $475.20 BERMS PORTABLE BERM ATR0663 23.000 DAY 21.6000 T $496.80 BERMS PORTABLE BERM ATR0729 16.000 DAY 21.6000 T $345.60 BERMS PORTABLE BERM 50230418 23.000 DAY 21.6000 T $496.80 BERMS PORTABLE BERM 50320421 23.000 DAY 21.6000 T $496.80 MOBILIZE MOBILIZE 13.000 EA 1,020.0000 $13,260.00
MOBILIZE DEMOB 13.000 EA 1,500.0000 $19,500.00
08 Feb 2024
TRACTVAC Tractor w/Vacuum Trailer 10.750 HR 145.0000 $1,558.75 TRACTVAC Tractor w/Vacuum Trailer 12.500 HR 145.0000 $1,812.50 TKPU Pickup/Van/Car/Crew Cab 13.000 HR 32.0000 $416.00

INVOICE
Invoice No 1004961955
Invoice Date: 06 Mar 2024 Page 2 of 7
42 Longwater Drive
P.O. Box 9149
Norwell, MA 02061-9149
safBIQ•HIBBD®
A Clean Harbors Company
TASK 2400713566-001 - Labor & Material
Manifest Item ID Description Manifest Manifest Billing Billing Unit Amount Info Qty UOM Qty UOM Price
TKPU Pickup/Van/Car/Crew Cab 14.000 HR 32.0000 $448.00
PPED1 Modified Level D (Tyvek and Boots) 3.000 EA 33.0000 $99.00 DRIVER Driver 8.000 HR 83.0000 $664.00
DRIVEROT Driver Overtime 2.250 HR 124.5000 $280.13
DRIVER Driver 8.000 HR 83.0000 $664.00
DRIVEROT Driver Overtime 4.000 HR 124.5000 $498.00
SUP Supervisor 8.000 HR 119.0000 $952.00
SUPOT Supervisor, Overtime 4.000 HR 178.5000 $714.00
SUPDT Supervisor, Double Time 2.000 HR 238.0000 $476.00 FT Field Technician 8.000 HR 84.0000 $672.00
FTOT Field Technician Overtime 4.000 HR 126.0000 $504.00 FTDT Field Technician Doubletime 1.500 HR 168.0000 $252.00 FT Field Technician 8.000 HR 84.0000 $672.00
FTOT Field Technician Overtime 4.000 HR 126.0000 $504.00 FTDT Field Technician Doubletime 2.000 HR 168.0000 $336.00 FT Field Technician 1.000 HR 84.0000 $84.00
HTMISC Misc. Handtools 1.000 DAY 53.0000 $53.00
BERMS PORTABLE BERM ATR0501 21.000 DAY 21.6000 T $453.60 CAM17METAL E200.8 (CAM 17) 2.000 EA 180.0000 $360.00
VOA1SO SW8260D (VOCs) 2.000 EA 132.0000 $264.00
SEMIVOAS4S SW8270E (SVOCs) 2.000 EA 240.0000 $480.00
TPHBYGCDRO SW8015B (Diesel & Motor Oil) 1.500 EA 72.0000 $108.00 SAMPDISP SAMPLE HANDLING & DISPOSAL FEE 1.000 EA 6.0000 $6.00 STANDARDS E1664A (HEM; Oil & Grease w/o S.G.

Clean-Up)

1.500 EA 72.0000 $108.00
09 Feb 2024
TKPU Pickup/Van/Car/Crew Cab 13.000 HR 32.0000 $416.00
TKPU Pickup/Van/Car/Crew Cab 10.000 HR 32.0000 $320.00
TRACTVAC Tractor w/Vacuum Trailer 15.000 HR 145.0000 $2,175.00 TRACTVAC Tractor w/Vacuum Trailer 13.000 HR 145.0000 $1,885.00 TRACTVAC Tractor w/Vacuum Trailer 1.000 HR 145.0000 $145.00 PPED1 Modified Level D (Tyvek and Boots) 1.000 EA 33.0000 $33.00 FOR Foreman 8.000 HR 84.0000 $672.00
FOROT Foreman Overtime 4.000 HR 126.0000 $504.00
FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 2.500 HR 106.5000 $266.25 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 2.500 HR 106.5000 $266.25 DRIVER Driver 8.000 HR 83.0000 $664.00
DRIVEROT Driver Overtime 4.000 HR 124.5000 $498.00
DRIVERDT Driver Doubletime 2.000 HR 166.0000 $332.00
DRIVER Driver 8.000 HR 83.0000 $664.00
DRIVEROT Driver Overtime 4.000 HR 124.5000 $498.00
DRIVER Driver 8.000 HR 83.0000 $664.00
DRIVEROT Driver Overtime 4.000 HR 124.5000 $498.00
DRIVERDT Driver Doubletime 0.500 HR 166.0000 $83.00
HTMISC Misc. Handtools 1.000 DAY 53.0000 $53.00
SORBPIG Absorbent Pigs 1.000 EA 13.7000 $13.70
BERMS PORTABLE BERM ATR0714 14.000 DAY 21.6000 T $302.40 BERMS PORTABLE BERM ATR0608 21.000 DAY 21.6000 T $453.60 BERMS PORTABLE BERM ATR0529 14.000 DAY 21.6000 T $302.40 TOLLBEN5A TOLL, 5 AXLE 1.000 EA 18.0000 $18.00
12 Feb 2024

INVOICE
Invoice No 1004961955
Invoice Date: 06 Mar 2024 Page 3 of 7
42 Longwater Drive
P.O. Box 9149
Norwell, MA 02061-9149
safBIQ•HIBBD®
A Clean Harbors Company
TASK 2400713566-001 - Labor & Material
Manifest Item ID Description Manifest Manifest Billing Billing Unit Amount Info Qty UOM Qty UOM Price
VACSJ Vacuum Truck, Straight 8.500 HR 112.0000 $952.00
TKPU Pickup/Van/Car/Crew Cab 10.500 HR 32.0000 $336.00
EO Equipment Operator 8.000 HR 102.0000 $816.00
FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 2.500 HR 106.5000 $266.25 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 2.500 HR 106.5000 $266.25 FOR Foreman 8.000 HR 84.0000 $672.00
FOROT Foreman Overtime 2.500 HR 126.0000 $315.00
EOOT Equipment Operator, Overtime 0.500 HR 153.0000 $76.50 DEMVACSJ DEMURRAGE VAC TRUCK (70 BBL) 8.000 HR 120.0000 $960.00 13 Feb 2024
TRACTVAC Tractor w/Vacuum Trailer 12.000 HR 145.0000 $1,740.00 VACSJ Vacuum Truck, Straight 15.000 HR 112.0000 $1,680.00 VACSJ Vacuum Truck, Straight 6.000 HR 112.0000 $672.00
DRIVER Driver 8.000 HR 83.0000 $664.00
DRIVEROT Driver Overtime 3.500 HR 124.5000 $435.75
DRIVER Driver 8.000 HR 83.0000 $664.00
DRIVEROT Driver Overtime 4.000 HR 124.5000 $498.00
DRIVERDT Driver Doubletime 2.000 HR 166.0000 $332.00
FOR Foreman 8.000 HR 84.0000 $672.00
FOROT Foreman Overtime 2.500 HR 126.0000 $315.00
FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 2.500 HR 106.5000 $266.25 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 2.500 HR 106.5000 $266.25 DM55STL 55 G / 205 L Steel Drum, Reconditioned
1A2/Y1.2/100 (17-H)

3.000 EA 113.0000 $339.00
SORBBOOM5 Absorbent Boom, 5in x 10ft x 4/Bale 4.000 BALE 115.0000 $460.00 14 Feb 2024
TKPU Pickup/Van/Car/Crew Cab 12.000 HR 32.0000 $384.00
VACJETROD Vactor with Jet Rodder 8.000 HR 165.0000 $1,320.00 EO Equipment Operator 8.000 HR 102.0000 $816.00
EOOT Equipment Operator, Overtime 4.000 HR 153.0000 $612.00 EODT Equipment Operator, Double Time 2.000 HR 204.0000 $408.00 FOR Foreman 8.000 HR 102.0000 $816.00
FOROT Foreman Overtime 3.500 HR 153.0000 $535.50
FT Field Technician 8.000 HR 84.0000 $672.00
FTOT Field Technician Overtime 3.500 HR 126.0000 $441.00 FT Field Technician 8.000 HR 84.0000 $672.00
FTOT Field Technician Overtime 3.500 HR 126.0000 $441.00 DM55STL 55 G / 205 L Steel Drum, Reconditioned
1A2/Y1.2/100 (17-H)

1.000 EA 113.0000 $113.00
15 Feb 2024
BERMS PORTABLE BERM 50230418 23.000 DAY 21.6000 T $496.80

FUELSURCH- FUEL SURCHARGE FOR RENTAL

EQUIPMENT

17.000 EA 234.0000 $3,978.00
20 Feb 2024
TKPU Pickup/Van/Car/Crew Cab 15.500 HR 32.0000 $496.00
TKPU Pickup/Van/Car/Crew Cab 11.000 HR 32.0000 $352.00

INVOICE
Invoice No 1004961955
Invoice Date: 06 Mar 2024 Page 4 of 7
42 Longwater Drive
P.O. Box 9149
Norwell, MA 02061-9149
safBIQ•HIBBD®
A Clean Harbors Company
TASK 2400713566-001 - Labor & Material
Manifest Item ID Description Manifest Manifest Billing Billing Unit Amount Info Qty UOM Qty UOM Price
ENTRY Confined Space Entry Gear (Retrieval &
Rescue Equip)

1.000 DAY 394.0000 $394.00
WASHER30H 3000psi Hot Water Pressure Washer 4.000 HR 50.0000 $200.00 PPED1 Modified Level D (Tyvek and Boots) 1.000 EA 33.0000 $33.00 PUMPTRASH2 Pump - Trash, 2 in 1.000 DAY 118.0000 $118.00 VACSJ Vacuum Truck, Straight 8.000 HR 112.0000 $896.00
FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FTDT Field Technician Doubletime 1.750 HR 142.0000 $248.50 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FTDT Field Technician Doubletime 2.000 HR 142.0000 $284.00 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FTDT Field Technician Doubletime 2.500 HR 142.0000 $355.00 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FTDT Field Technician Doubletime 3.500 HR 142.0000 $497.00 EO Equipment Operator 8.000 HR 102.0000 $816.00
EOOT Equipment Operator, Overtime 3.500 HR 153.0000 $535.50 FOR Foreman 8.000 HR 84.0000 $672.00
FOROT Foreman Overtime 2.500 HR 126.0000 $315.00
CSRS Confined Space Rescue Supervisor 8.000 HR 105.0000 $840.00 CSRSOT Confined Space Rescue Supervisor,
Overtime

4.000 HR 158.0000 $632.00
CSRSDT Confined Space Rescue Supervisor,
Double Time

2.500 HR 210.0000 $525.00
21 Feb 2024
VACSJ Vacuum Truck, Straight 12.000 HR 112.0000 $1,344.00 TKPU Pickup/Van/Car/Crew Cab 12.000 HR 32.0000 $384.00
TKPU Pickup/Van/Car/Crew Cab 10.000 HR 32.0000 $320.00
WASHER30H 3000psi Hot Water Pressure Washer 8.000 HR 50.0000 $400.00 PUMPTRASH2 Pump - Trash, 2 in 1.000 DAY 118.0000 $118.00 PPED1 Modified Level D (Tyvek and Boots) 1.000 EA 33.0000 $33.00 ENTRY Confined Space Entry Gear (Retrieval &
Rescue Equip)

1.000 DAY 394.0000 $394.00
FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 CSRS Confined Space Rescue Supervisor 8.000 HR 105.0000 $840.00 CSRSOT Confined Space Rescue Supervisor,
Overtime

4.000 HR 158.0000 $632.00
FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FOR Foreman 8.000 HR 84.0000 $672.00
FOROT Foreman Overtime 2.500 HR 126.0000 $315.00
FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 1.500 HR 106.5000 $159.75 EO Equipment Operator 8.000 HR 102.0000 $816.00
EOOT Equipment Operator, Overtime 3.500 HR 153.0000 $535.50 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 3.500 HR 106.5000 $372.75 DM55STL 55 G / 205 L Steel Drum, Reconditioned
1A2/Y1.2/100 (17-H)

3.000 EA 113.0000 $339.00

INVOICE
Invoice No 1004961955
Invoice Date: 06 Mar 2024 Page 5 of 7
42 Longwater Drive
P.O. Box 9149
Norwell, MA 02061-9149
safBIQ•HIBBD®
A Clean Harbors Company
TASK 2400713566-001 - Labor & Material
Manifest Item ID Description Manifest Manifest Billing Billing Unit Amount Info Qty UOM Qty UOM Price
22 Feb 2024
TKPU Pickup/Van/Car/Crew Cab 10.000 HR 32.0000 $320.00
TKPU Pickup/Van/Car/Crew Cab 14.000 HR 32.0000 $448.00
VACSKID Skid Mounted Vacuum System 8.000 HR 75.0000 $600.00 PUMPTRASH2 Pump - Trash, 2 in 1.000 DAY 118.0000 $118.00 PPED1 Modified Level D (Tyvek and Boots) 1.000 EA 33.0000 $33.00 WASHER30H 3000psi Hot Water Pressure Washer 8.000 HR 50.0000 $400.00 CSRS Confined Space Rescue Supervisor 8.000 HR 105.0000 $840.00 CSRSOT Confined Space Rescue Supervisor,
Overtime

4.000 HR 158.0000 $632.00
CSRSDT Confined Space Rescue Supervisor,
Double Time

2.500 HR 210.0000 $525.00
FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FTDT Field Technician Doubletime 3.000 HR 142.0000 $426.00 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FTDT Field Technician Doubletime 2.000 HR 142.0000 $284.00 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FTDT Field Technician Doubletime 3.500 HR 142.0000 $497.00 FT Field Technician 8.000 HR 71.0000 $568.00
FTOT Field Technician Overtime 4.000 HR 106.5000 $426.00 FOR Foreman 8.000 HR 84.0000 $672.00
FOROT Foreman Overtime 2.000 HR 126.0000 $252.00
FT Field Technician 2.000 HR 71.0000 $142.00
DMTOT275 275G / 1100 L Poly TOTE, DOT Rated 2.000 EA 625.0000 $1,250.00 DM55STL 55 G / 205 L Steel Drum, Reconditioned
1A2/Y1.2/100 (17-H)

1.000 EA 113.0000 $113.00
FRAC Container Rental: #A1457 02/09/2024 -
02/22/2024

14.000 DAY 167.0000 T $2,338.00
FRAC Container Rental: #A846 02/09/2024 -
02/22/2024

14.000 DAY 167.0000 T $2,338.00
FRAC Container Rental: #A3738IM 02/07/2024
- 02/22/2024

16.000 DAY 167.0000 T $2,672.00
28 Feb 2024
FRAC Container Rental: #A5714 02/07/2024 -
02/28/2024

22.000 DAY 167.0000 T $3,674.00
FRAC Container Rental: #A3635 02/08/2024 -
02/28/2024

21.000 DAY 167.0000 T $3,507.00
FRAC Container Rental: #A5827 02/07/2024 -
02/28/2024

22.000 DAY 167.0000 T $3,674.00
FRAC Container Rental: #A5931 02/07/2024 -
02/28/2024

22.000 DAY 167.0000 T $3,674.00
29 Feb 2024
FRAC Container Rental: #A2535 02/07/2024 -
02/29/2024

23.000 DAY 167.0000 T $3,841.00
FRAC Container Rental: #A3136 02/07/2024 -
02/29/2024

23.000 DAY 167.0000 T $3,841.00
FRAC Container Rental: #A1454 02/07/2024 -
02/29/2024

23.000 DAY 167.0000 T $3,841.00
FRAC Container Rental: #A5858 02/07/2024 -
02/29/2024

23.000 DAY 167.0000 T $3,841.00
FRAC Container Rental: #040P 02/07/2024 - 23.000 DAY 167.0000 T $3,841.00

INVOICE
Invoice No 1004961955
Invoice Date: 06 Mar 2024 Page 6 of 7
42 Longwater Drive
P.O. Box 9149
Norwell, MA 02061-9149
safBIQ•HIBBD®
A Clean Harbors Company
T indicates SALES TAXABLE ITEM
TASK 2400713566-001 - Labor & Material
Manifest Item ID Description Manifest Manifest Billing Billing Unit Amount Info Qty UOM Qty UOM Price
02/29/2024
FRAC Container Rental: #A4403 02/09/2024 -
02/29/2024

21.000 DAY 167.0000 T $3,507.00
CARRAA California Road Repair and
Accountability Act
188,960.080 EA 0.0250 $4,724.00
FEE Recovery Fee 188,960.080 EA 0.1700 $32,123.21
SUBTOTAL $225,807.29
TAX $4,594.95
TASK TOTAL $230,402.24
(1)

INVOICE
Invoice No 1004961955
Invoice Date: 06 Mar 2024 Page 7 of 7
42 Longwater Drive
P.O. Box 9149
Norwell, MA 02061-9149
safBIQ•HIBBD®
A Clean Harbors Company
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-189 Agenda Date: 5/7/2024

REPORT TO CITY COUNCIL

SUBJECT
Approve the Annual Military Equipment Report, and Adopt a Resolution Making Required Findings and Renewing Santa Clara City Code Section 2.80.080, Allowing for the Continued Use of the Military Equipment Funding, Acquisition and Use Policy Pursuant to Assembly Bill 481

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
On September 30, 2021, Governor Newsom signed a series of policing reform bills aimed at increasing transparency of peace officer misconduct records, improving policing responsibility and accountability guidelines, raising eligibility standards, banning harmful restraint techniques, and creating a public forum for the approval of the purchase of military equipment. Assembly Bill (AB 481, Assembly Member David Chiu, Democrat, San Francisco) (Attachment 1) codified law enforcement’s acquisition, use, and funding of “military equipment.”
In enacting AB 481, the Legislature stated that the public has a right to know about any funding, acquisition, or use of military equipment by State or local government officials in an effort to increase transparency, accountability and oversight. The same applies to the public’s right to participate in any government agency’s decision to fund, acquire, or use such equipment. Furthermore, the State legislature stated that local agency decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety, civil rights, civil liberties, and public input.

The bill required law enforcement agencies seeking to continue use of military equipment acquired prior to January 1, 2022 to accomplish the following by May 1, 2022:
· Draft a Military Equipment Use Policy that describes each piece of military equipment and the authorized uses for each piece of equipment;
· Seek approval of the policy from their governing body by Ordinance before acquiring new military equipment or seeking funds for equipment purchases; and · Make publicly available on the agency’s website any proposed or final military equipment use policy for as long as the military equipment is available for use.

The Santa Clara Police Department (SCPD) fulfilled each requirement and exceeded the community engagement efforts required of AB 481 by involving advisory groups and/or the community at large.

The City Council approved the proposed policy and adopted the required Ordinance (SCCC

2.80.080) on March 8, 2022 and subsequently on May 23, 2023 (Attachment 2).

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24-189 Agenda Date: 5/7/2024
The law also requires the SCPD provide the City Council and the public with an Annual Report detailing equipment inventory, uses, complaints, etc. The City Council is then required to review the Annual Report for approval and review the Ordinance for renewal. Such renewal is required in order for the department to continue to use its existing (and to acquire new) qualifying equipment.

DISCUSSION
At least annually after the adoption of a Military Equipment Use Policy, each law enforcement agency is required to prepare a yearly military equipment report to include the following categories of information, and to submit that report to the governing body (City Council) for approval, and to publish that Annual Report on the City’s website:
· A summary of how the military equipment was used and the purpose of its use; · A summary of any complaints or concerns received concerning the military equipment; · The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response;
· The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report;
· The quantity possessed for each type of military equipment; and · If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

It is important to ensure the community receives a high degree of transparency, convenience, and publicity, and also to ensure that the meeting occurs in such a manner that the City Council can most directly benefit from community input in its decision-making.

Within 30 days of submitting the annual military equipment report, and publicly releasing the report on the website, a law enforcement agency must hold at least one “well-publicized and conveniently located community engagement meeting,” to allow for public discussion of the report.

As a result, the Police Department began advertising its April 22, 2024 public meeting on March 21, 2024 via the Police Department’s website and social media platforms (e.g., Facebook, Instagram, Nextdoor, Nixle and Twitter). The public meeting included the Chief’s Advisory Committee (CAC) and three (3) members of the public. CAC is a local civilian sounding board on issues, matters and public policies which influence or impact the ongoing relationship between law enforcement and the community SCPD serves. Comments and suggestions from the public and the CAC members included the following:
· Request for further explanation of the grant funding process used to purchase qualifying military equipment
· Request for further information about how long each category of equipment has been in use by the Department
· Request for further information about the complaint or grievance process · Request for further information about the uses (both City and regional) of the qualifying equipment
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24-189 Agenda Date: 5/7/2024
In an effort to respond to these public comments and questions, the attached Annual Report has been updated and modified with the requested information (Attachment 5).

Meanwhile, the advertising for the City Council meeting on this topic took place on the same platforms on April 5, 2024 encouraging public participation in the City Council meeting.

Summary of SCPD’s Equipment
Many of the items designated by AB 481 as military equipment have been in our Police Department’s equipment inventory for decades. Use of this equipment is built into the Police Department’s operating procedures and provides a snapshot of their respective functionality.

A summary of the types of equipment in SCPD’s possession, examples of how this equipment has (and can) be utilized as well as the source for original funding is below. It should be noted, maintenance and/or repair costs as necessary are paid from the General Fund unless otherwise documented.

Equipment Purpose Authorized
Use
Example of
Types of Law
Enforcement
Uses
Purchase
Funding
Source
In Use by
SCPD
Since
Robot and
Unmanned
Aircraft
(Equipment
Category 1)
To be used to
remotely gain
visual/audio
data, deliver
CNT phone,
open doors,
disrupt
packages, and
clear buildings.

Could be
utilized in major
collision
investigations,
search for
missing
persons,
natural disaster
management,
crime scene
photography,
SWAT, tactical
or other public
safety and life
preservation
missions, in
response to
specific
requests from
local, state or
federal fire
f
Only assigned
operators who
have
completed the
required
training shall be
permitted to
operate either
piece of
equipment. Use
is established
by the Incident
Commander
Robot • Highly
mobile way to
conduct
sophisticated,
live audio and
video
surveillance to
prevent,
investigate or
fight crime •
Deliver item(s)
to a suspect
Unmanned
Aircraft •
Disaster
response and
damage
assessment •
Locate missing
persons and
rescue events •
Identify, locate
and apprehend
non-compliant,
threatening or
combative
persons who
pose a threat of
injury or death
to themselves,
Robot Grant
Unmanned
Aircraft Grant *
2005
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24-189 Agenda Date: 5/7/2024
Equipment Purpose Authorized
Use
Example of
Types of Law
Enforcement
Uses
Purchase
Funding
Source
In Use by
SCPD
Since
Robot and
Unmanned
Aircraft
(Equipment
Category 1)
To be used to
remotely gain
visual/audio
data, deliver
CNT phone,
open doors,
disrupt
packages, and
clear buildings.

Could be
utilized in major
collision
investigations,
search for
missing
persons,
natural disaster
management,
crime scene
photography,
SWAT, tactical
or other public
safety and life
preservation
missions, in
response to
specific
requests from
local, state or
federal fire
authorities for
fire response
and/or
prevention
Only assigned
operators who
have
completed the
required
training shall be
permitted to
operate either
piece of
equipment. Use
is established
by the Incident
Commander
Robot • Highly
mobile way to
conduct
sophisticated,
live audio and
video
surveillance to
prevent,
investigate or
fight crime •
Deliver item(s)
to a suspect
Unmanned
Aircraft •
Disaster
response and
damage
assessment •
Locate missing
persons and
rescue events •
Identify, locate
and apprehend
non-compliant,
threatening or
combative
persons who
pose a threat of
injury or death
to themselves,
others or
officers •
Suspected
explosive
device •
Dangers that
would benefit
from situational
intelligence
exposed from
an aerial
perspective •
Video /
photographic
documentation
of crime
Robot Grant
Unmanned
Aircraft Grant *
2005
Armored
Rescue
Vehicle
(Equipment
To be used in
response to
critical
incidents to
The use of
armored
vehicles shall
only be
• Evacuation of
innocent
individual(s) •
Functions as a
Grant ** 2010
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24-189 Agenda Date: 5/7/2024
an aerial
perspective •
Video /
photographic
documentation
of crime
Armored
Rescue
Vehicle
(Equipment
Category 2)
To be used in
response to
critical
incidents to
enhance officer
and community
safety, improve
scene
containment
and
stabilization,
and assist in
resolving
critical
incidents
The use of
armored
vehicles shall
only be
authorized by a
watch
commander or
SWAT
commander,
based on the
specific
circumstances
of a given
critical incident.

Armored
vehicles shall
be used only by
officers trained
in their
deployment
and in a
manner
consistent with
Department
policy and
training
• Evacuation of
innocent
individual(s) •
Functions as a
rolling shield to
allow law
enforcement
personnel to
safely get
closer to a
location and/or
gain access to
a location •
Send message
or warning tone
over significant
distance • Hail
a suspect from
being
barricaded
Grant ** 2010
Command
and Control
Vehicles
(Equipment
Category 5)
To be utilized
for critical
incident
callouts
The CNT
vehicle used by
officers and
staff who have
been properly
trained in the
safe handling
of the vehicle.

The driver of
the vehicle
shall have a
valid California
driver license
• Serve as a
safe, secure
workspace for
staff on scene
of a crime
scene or critical
incident • Tool
to carry
equipment
associated with
work
Grant, General
Fund and City’s
disposal/reuse
program
2002
Breaching
equipment
(Equipment
Category 7)
To safely gain
entry into a
structure
Explosive
breaching may
only occur after
authorization
by the Incident
Commander or
SWAT
Commander in
the field, and
during training
• Force open
closed and/or
locked doors •
Diversionary
tactic when
trying to take a
dangerous
suspect into
custody
Grant, General
Fund and Asset
Forfeiture
Program
2007
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24-189 Agenda Date: 5/7/2024
The driver of
the vehicle
shall have a
valid California
driver license
equipment
associated with
work
Breaching
equipment
(Equipment
Category 7)
To safely gain
entry into a
structure
Explosive
breaching may
only occur after
authorization
by the Incident
Commander or
SWAT
Commander in
the field, and
during training
exercises
• Force open
closed and/or
locked doors •
Diversionary
tactic when
trying to take a
dangerous
suspect into
custody
Grant, General
Fund and Asset
Forfeiture
Program
2007
Specialized
Firearms and
Ammunition
(Equipment
Category 10,
12 and 14)
To be used as
precision
weapons to
address a
threat with
more precision
and/or greater
distances than
a handgun, if
present and
feasible
Only members
that are POST
certified are
authorized to
use a rifle
• Non-lethal tool
to stop an
armed subject
at various
distances •
Device to
create a
temporary
diversionary
tactic when
trying to take a
dangerous
suspect into
custody
Grant, General
Fund and Asset
Forfeiture
Program
1975 -
2000
depending
on the item
*Purchase and corresponding policy approved however item not yet acquired. **This item was purchased with UASI funds and therefore is a regional law enforcement asset.

As a reminder, nothing in this bill prohibits law enforcement from obtaining any of the items deemed as military equipment, but rather AB 481 creates a public process for getting approval on the type of equipment that is authorized and the uses for that equipment. SCPD possesses equipment in 7 of the 15 established categories.

Funding and Purchases
While the department is the recipient of a variety of federal grants, the department has not applied for or received designated military equipment through the United States Department of Defense 1028 or 1033 excess equipment transfer programs.

Prior to the implementation of AB 481, decisions surrounding the acquisition of equipment were presented to the City Council at a high-level during consideration of the standard budget process or in a more detailed manner through a Report to City Council, depending on the circumstances (e.g., financial threshold, funding source, etc.), and procurement of such equipment adheres to the City’s purchasing processes and/or grant guidelines (depending on the funding source). The addition of the Police Department’s Military Equipment Policy (Lexipol Policy 706, Attachment 3), overrides past practice if the item being purchased is designated as Military Equipment. In these cases, the item will be brought forth to City Council for consideration through this annual AB 481 process prior to City of Santa Clara Page 6 of 9 Printed on 5/3/2024
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proceeding through the City’s purchasing process and/or grant purchasing requirements for nonconsumable items.

The use of such equipment is governed by the Police Department’s Use of Force Policy #300. In addition, the California Peace Officer Standards and Training (POST) requirements for operation and deployment of this equipment is managed by SCPD’s Training Unit. In many cases, POST, vendor provided trainings or cross-training among surrounding law enforcement agencies are implemented as new legislation and tools are deployed.

All Police Department policies and procedures that govern safe-handling, storage, and qualification on specified equipment remain in effect. This includes but is not limited to California Occupational Safety and Health Agency (OSHA) certification of energetic breaching operators, Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) oversight of energetic breaching materials, SCPD weapons storage procedures, and ATF oversight of Noise Flash Diversionary Devices.

Annual Report & Ordinance Renewal
AB 481 requires law enforcement agencies to prepare a Resolution (Attachment 4) and Annual Report (Attachment 5) by calendar year to include the use of military equipment, any complaints received, any internal audits or other information about violations of the Police Department’s Lexipol Policy 706 (Attachment 3), the cost of such use, and other similar information.

As is noted in the Annual Report Executive Summary, the Police Department did not have any unauthorized uses during the reporting period, nor did it receive any complaints associated with the use of AB 481 equipment. In the interest of full transparency, the City conducted a zero-cost trade of obsolete or defective rifles resulting in a reduction of reported inventory (Category 10). The report does not address routine purchases for equipment not designated as military equipment, such as mechanical breaching apparatuses non-explosive in nature (e.g., hoolie bar, picks, sledgehammers and rams). Note, this is an updated version of the Annual Report initially published on the website as it reflects public comments and requests made at the April 22, 2024 public meeting. This updated version also addresses an equipment trade in 2023, and anticipated changes to the equipment inventory in 2024.

In 2024, the Police Department anticipates the following changes to the military equipment inventory:
· Ammunition and other consumables (Category 10, 12 and 14) · Replacement of lost, damaged or malfunctioning equipment (e.g., warranty) · Trade 4, 37 mm multi-launchers (not considered military equipment) for 4, 40 mm single launchers (Category 10)
· Trade handguns (not considered military equipment) for 3, Colt M4’s short barrel rifles and other non-military equipment (Category 10)
Local, State and Federal grant funding opportunities vary from year to year, often influenced by legislation and funding priorities. As new grant opportunities present themselves the Police Department will evaluate eligibility criteria, whether the opportunity aligns with organization’s mission and goals, funding amount meets identified needs, understand reporting requirements and expectations, and determine if the opportunity meets our organization’s objectives prior to submitting a grant application. In the normal course, the Police Department competes among fellow law enforcement agencies for grant funding. The likelihood of receiving grant City of Santa Clara Page 7 of 9 Printed on 5/3/2024
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funding, having it considered by Council and completing the procurement process within this calendar year is minimal, however, any funding awarded for the purchase of qualifying equipment would be included in the 2024 Annual Report.

At the writing of this report, the Police Department is also awaiting notification on grant applications and/or has received grant funding for the following military equipment:
· Specialized Vehicles - Special Response Team van and Hostage Negotiation Team mobile command center reduced to one vehicle with multiple functions, plus an equipment vehicle.

Combination of grant funding (COP 22, $200,000) and equipment replacement funds ($290,000) to be utilized to fund this purchase (Category 5) · Unmanned Aircraft - Application in the amount of $456,000 for Bay Area UASI Grant funding to purchase 4 tethered unmanned aircraft for mobile intelligence and surveillance tools as an emerging counter-terrorism tool and 1 mobile control center used to manage surveillance of high-risk areas, critical infrastructure, crowd monitoring and public events (Category 1) A governing body that has adopted a Military Equipment Use Policy by Ordinance pursuant to AB 481, as the City of Santa Clara has done, is required to annually review that Ordinance and, based upon the information provided in the Annual Report, make the following findings to support a renewal of the Ordinance:
a. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; b. The military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties;
c. The equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and, d. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

The proposed Resolution (Attachment 4) incorporates the Annual Report, reflects the required findings, and approves renewal of SCCC 2.80.080 for an additional year.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
On-going staff time to document purchases and usage, as well as time to prepare the 2023 Annual Report and corresponding Report to Council is significant. However, the equipment referenced in the Annual Report has already been funded.

COORDINATION
This report has been coordinated with the Finance Department, Police Department and City City of Santa Clara Page 8 of 9 Printed on 5/3/2024
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Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve the Annual Military Equipment Report, and Adopt a Resolution Making Required Findings and Renewing Santa Clara City Code Section 2.80.080, Allowing for the Continued Use of the Military Equipment Funding, Acquisition and Use Policy Pursuant to Assembly Bill 481
Reviewed by: Pat Nikolai, Chief of Police
Approved by: Jōvan D. Grogan, City Manager

ATTACHMENTS

1. Assembly Bill 481

2. RTC 23-249

3. Policy #706

4. AB 481 Annual Resolution

5. 2023 AB 481 Annual Report
City of Santa Clara Page 9 of 9 Printed on 5/3/2024
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® STATE O F CALIFO RN IA
1 1:'t,~m' AUTHENTICATED r-uti"l.\ll ElECTROfjl( LEGAL MATERIAL Assembly Bill No. 481
CHAPTER406
An act to add Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, relating to military equipment. [Approved by Governor September 30, 2021. Filed with
Secretary of State September 30, 2021.]

LEGISLATIVE COUNSEL'S DIGEST
AB 481, Chiu. Law enforcement and state agencies: military equipment:
funding, acquisition, and use.

Existing law designates the Department of General Services as the agency for the State of California responsible for distribution of federal surplus personal property, excepting food commodities, and requires the department to, among other things, do all things necessaiy to the execution of its powers and duties as the state agency for the distribution offederal personal surplus property, excepting food commodities, in accordance with specified federal law. Existing law, the Federal Surplus Property Acquisition Law of 1945, authorizes a local agency, as defined, to acquire surplus federal property without regard to any law which requires posting of notices or advertising for bids, inviting or receiving bids, or delive1y of purchases before payment, or which prevents the local agency from bidding on federal surplus property.

Existing federal law authorizes the Department of Defense to transfer surplus personal property, including arms and ammunition, to federal or state agencies for use in law enforcement activities, subject to specified conditions, at no cost to the acquiring agency.

This bill would require a law enforcement agency, defined to include specified entities, to obtain approval of the applicable governing body, by adoption of a military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill would also require similar approval for the continued use of military equipment acquired prior to January 1, 2022. The bill would allow the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the militaiy equipment meets specified standards. The bill would require the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type, as defined, of military equipment or amend the military equipment use policy if it determines, based on an annual military equipment report prepared by the law enforcement agency, as provided, that the militaiy equipment does not comply with the above-described standards for approval. The bill would specify these provisions do not preclude a county or local municipality from implementing 92 Ch. 406 -2-
additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.

This bill would also require a state agency, as defined, to create a military equipment use policy before engaging in certain activities, publish the policy on the agency's internet website, and provide a copy of the policy to the Governor or the Governor's designee, as specified. The bill would also require a state agency that seeks to continue use of military equipment acquired prior to J anuaiy 1, 2022, to create a military equipment use policy.

This bill would also include findings that the changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.

By adding to the duties of local officials with respect to the funding, acquisition, and use of military equipment, this bill would impose a state-mandated local program.

The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.

This bill would make legislative findings to that effect.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutmy provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

The people of the State of California do enact as follows:

SECTION 1. The Legislature finds and declares all of the following:
(a) The acquisition of military equipment and its deployment in our communities adversely impacts the public's safety and welfare, including increased risk of civilian deaths, significant risks to civil rights, civil liberties, and physical and psychological well-being, and incunnent of significant financial costs. Military equipment is more frequently deployed in low-income Black and Brown communities, meaning the risks and impacts of police militarization are experienced most acutely in marginalized communities.
(b) The public has a right to know about any funding, acquisition, or use of military equipment by state or local government officials, as well as a right to participate in any government agency's decision to fund, acquire, or use such equipment.
( c) Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public's welfare, safety, civil rights, and civil liberties, and should be based on meaningful public input.
92 -3- Ch. 406
( d) Legally enforceable safeguards, including transparency, oversight, and accountability measures, must be in place to protect the public's welfare, safety, civil rights, and civil liberties before rnilitaiy equipment is funded, acquired, or used.
(e) The lack of a public forum to discuss the acquisition of militaiy equipment jeopardizes the relationship police have with the community, which can be undermined when law enforcement is seen as an occupying force rather than a public safety service.

SEC. 2. Chapter 12.8 (commencing with Section 7070) is added to Division 7 of Title l of the Government Code, to read:

CHAPTER 12.8. FUNDING, ACQUISITION, AND UsE OF MILITARY

EQUIPMENT
7070. For purposes of this chapter, the following definitions shall apply:
(a) "Governing body" means the elected body that oversees a law enforcement agency or, if there is no elected body that directly oversees the law enforcement agency, the appointed body that oversees a law enforcement agency. In the case of a law enforcement agency of a county, including a sheriff's department or a district attorney's office, "governing body" means the board of supervisors of the county.
(b) "Law enforcement agency" means any of the following:
(1) A police department, including the police department of a h·ansit agency, school district, or any campus of the University of California, the California State University, or California Community Colleges. (2) A sheriff's department.
(3) A district attorney's office.
(4) A county probation department.
(c) "Militaiy equipment" means the following:
(1) Unmanned, remotely piloted, powered aerial or ground vehicles. (2) Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
(3) High mobility multipurpose wheeled vehicles (HMMWV), commonly refe1Ted to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparahls attached. However, unarmored all-te1Tain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.
( 4) Tracked armored vehicles that provide ballistic protection to their occupants and utilize a h·acked system instead of wheels for fo1ward motion. (5) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. ( 6) Weaponized aircraft, vessels, or vehicles of any kind. (7) Battering rams, slugs, and breaching apparahlses that are explosive in nahlre. However, items designed to remove a lock, such as bolt cutters, 92 Ch. 406 -4-
or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
(8) Fireaims of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(9) Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision. (10) Specialized fireaims and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency. (11) Any firearm or firearm accessmy that is designed to launch explosive projectiles.
(12) "Flashbang" grenades and explosive breaching tools, "tear gas," and "pepper balls," excluding standard, service-issued handheld pepper spray.
(13) Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).
(14) The following projectile launch platfmms and their associated munitions: 40mm projectile launchers, "bean bag," rubber bullet, and specialty impact munition (SIM) weapons.
(15) Any other equipment as determined by a governing body or a state agency to require additional oversight.
(16) Notwithstanding paragraphs (1) through (15), "militaiy equipment" does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
(d) "Militaiy equipment use policy" means a publicly released, written document governing the use of rnilitaiy equipment by a law enforcement agency or a state agency that addresses, at a minimum, all of the following:
(1) A description of each type of rnilitaiy equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.
(2) The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment. (3) The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.
(4) The legal and procedural rules that govern each authorized use. (5) The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public's welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.
(6) The mechanisms to ensure compliance with the militaiy equipment use policy, including which independent persons or entities have oversight 92 -5- Ch. 406
authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
(7) For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.
(e) "State agency" means the law enforcement division of eve1y state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV ( except Section 20 thereof) or Article VI of the California Constitution. (f) "Type" means each item that shares the same manufacturer model number.
7071. (a) (1) A law enforcement agency shall obtain approval of the governing body, by an ordinance adopting a militaiy equipment use policy at a regular meeting of the governing body held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M.

Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable, prior to engaging in any of the following:
(A) Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(B) Seeking funds for militaiy equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (C) Acquiring militaiy equipment either permanently or temporarily, including by bmrnwing or leasing.
(D) Collaborating with another law enforcement agency in the deployment or other use of milita1y equipment within the territorial jurisdiction of the governing body.
(E) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
(F) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment. (G) Acquiring militaiy equipment through any means not provided by this paragraph.
(2) No later than May 1, 2022, a law enforcement agency seeking to continue the use of any militaiy equipment that was acquired prior to Januaiy 1, 2022, shall commence a governing body approval process in accordance with this section. If the governing body does not approve the continuing use of milita1y equipment, including by adoption pursuant to this subdivision of a military equipment use policy submitted pursuant to subdivision (b ), within 180 days of submission of the proposed militaiy equipment use policy to the governing body, the law enforcement agency shall cease its use of 92 Ch. 406 -6-
the militaiy equipment until it receives the approval of the governing body in accordance with this section.
(b) In seeking the approval of the governing body pursuant to subdivision (a), a law enforcement agency shall submit a proposed militaiy equipment use policy to the governing body and make those documents available on the law enforcement agency's internet website at least 30 days prior to any public hearing concerning the militaiy equipment at issue. (c) The governing body shall consider a proposed military equipment use policy as an agenda item for an open session of a regular meeting and provide for public comment in accordance with the Bagley-Keene Open Meeting Act (Article 9 ( commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable.
( d) (1) The governing body shall only approve a militaiy equipment use policy pursuant to this chapter if it determines all of the following:
(A) The militaiy equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B) The proposed militaty equipment use policy will safeguard the public's welfare, safety, civil rights, and civil liberties. (C) If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
(D) Prior militaty equipment use complied with the militaiy equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, cotTective action has been taken to remedy nonconforming uses and ensure future compliance. (2) In order to facilitate public patticipation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the relevant law enforcement agency for as long as the military equipment is available for use.
( e) (1) The governing body shall review any ordinance that it has adopted pursuant to this section approving the funding, acquisition, or use of military equipment at least annually and, subject to paragraph (2), vote on whether to renew the ordinance at a regular meeting held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Patt 1 of Division 3 of Title 2) or the Ralph M .

Brown Act (Chapter 9 (commencing with Section 54950) of Patt 1 of Division 2 of Title 5), as applicable.
(2) The governing body shall determine, based on the annual milita1y equipment report submitted pursuant to Section 7072, whether each type of militaty equipment identified in that report has complied with the standards for approval set forth in subdivision ( d). If the governing body determines that a type of militaiy equipment identified in that annual militaiy equipment report has not complied with the standards for approval set forth in subdivision (d), the governing body shall either disapprove a renewal of the authorization for that type of militaiy equipment or require modifications 92 -7- Ch. 406
to the milita1y equipment use policy in a manner that will resolve the lack of compliance.
(f) Notwithstanding subdivisions (a) to ( e), inclusive, if a city contracts with another entity for law enforcement services, the city shall have the authority to adopt a militaiy equipment use policy based on local community needs.
7072. ( a) A law enforcement agency that receives approval for a militaiy equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of militaiy equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual militaiy equipment report required by this section publicly available on its internet website for as long as the militaiy equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A surnmaiy of how the militaiy equipment was used and the purpose of its use.
(2) A summary of any complaints or concerns received concerning the militaiy equipment.
(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4) The total annual cost for each type ofmilitaiy equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the militaiy equipment in the calendar year following submission of the annual militaiy equipment report.
(5) The quantity possessed for each type ofmilitaiy equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
(b) Within 30 days of submitting and publicly releasing an annual milita1y equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual militaiy equipment report and the law enforcement agency's funding, acquisition, or use ofmilitaiy equipment. 7073. (a) A state agency shall create a military equipment use policy prior to engaging in any of the following:
(1) Requesting milita1y equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(2) Seeking funds for militaiy equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (3) Acquiring militaiy equipment either pe1manently or temporarily, including by bon-owing or leasing.
92 I
I
~
Ch. 406 -8-
( 4) Collaborating with a law enforcement agency or another state agency in the deployment or other use of military equipment within the teITitorial jurisdiction of the governing body.
(5) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
( 6) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, or to apply to receive, acquire, use, or collaborate in the use of, military equipment. (7) Acquiring militaiy equipment through any means not provided by this subdivision.
(b) No later than May 1, 2022, a state agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall create a militaiy equipment use policy.
(c) A state agency that is required to create a military equipment use policy pursuant to this section shall do both of the following within 180 days of completing the policy:
(1) Publish the militaiy equipment use policy on the agency's internet website.
(2) Provide a copy of the milita1y equipment use policy to the Governor or the Governor's designee.
7074. The Legislature finds and declares that ensuring adequate oversight of the acquisition and use of military equipment is a matter of statewide concern rather than a municipal affair as that term is used in Section 5 of Article XI of the California Constitution. Therefore, this chapter applies to all cities, including charter cities and shall supersede any inconsistent provisions in the charter of any city, county, or city and county. 7075. Nothing in this chapter shall preclude a county or local municipality from implementing additional requirements and standards related to the purchase, use, and reporting of militaiy equipment by local law enforcement agencies.

SEC. 3. The Legislature finds and declares that Section 1 of this act, which adds Chapter 12.8 ( commencing with Section 7070) to Division 7 of Title 1 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:

Requiring local agencies to hold public meetings prior to the acquisition of militaiy equipment fu1ther exposes that activity to public scrntiny and enhances public access to information concerning the conduct of the people's business.

SEC. 4. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incmred by a local agency or school district under this act would 92 -9- Ch. 406
result from a legislative mandate that is within the scope of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution. 0 92
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-249 Agenda Date: 5/23/2023

REPORT TO COUNCIL

SUBJECT
Approve the Annual Military Equipment Report, and Adopt a Resolution Making Required Findings and Renewing Santa Clara City Code Section 2.80.080, Allowing for the Continued Use of the Military Equipment Funding, Acquisition and Use Policy Pursuant to Assembly Bill 481

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
On September 30, 2021, Governor Newsom signed a series of policing reform bills aimed at increasing transparency of peace officer misconduct records, improving policing responsibility and accountability guidelines, raising eligibility standards, banning harmful restraint techniques, and creating a public forum for the approval of the purchase of military equipment. Assembly Bill (AB) 481 (Assembly Member David Chiu, Democrat, San Francisco) (Attachment 1) codified law enforcement’s acquisition, use, and funding of military equipment.

In enacting AB 481, the Legislature stated that the public has a right to know about any funding, acquisition, or use of military equipment by State or local government officials in an effort to increase transparency, accountability and oversight. The same applies to the public’s right to participate in any government agency’s decision to fund, acquire, or use such equipment. Furthermore, the State legislature stated that local agency decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety, civil rights, civil liberties, and public input.

The bill required law enforcement agencies seeking to continue use of military equipment acquired prior to January 1, 2022 to accomplish the following by May 1, 2022:
· Draft a Military Equipment Use Policy that describes each piece of military equipment and the authorized uses for each piece of equipment;
· Seek approval of the Policy from their governing body by Ordinance before acquiring new military equipment or seeking funds for equipment purchases; and, · Make publicly available on the agency’s website any proposed or final military equipment use policy for as long as the military equipment is available for use.

The Santa Clara Police Department (SCPD) fulfilled each requirement and exceeded the community engagement efforts required of AB 481 by involving advisory groups and/or the community at large.

The City Council approved the proposed policy and adopted the required ordinance (SCCC 2.80.080) on March 8, 2022.

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The law also requires the SCPD provide the City Council and the public with an annual report detailing equipment inventory, uses, complaints, etc. The City Council is then required to review the annual report for approval and review the ordinance for renewal. Such renewal is required in order for the department to continue to use its existing (and to acquire new) qualifying equipment.

DISCUSSION
At least annually after the adoption of a Military Equipment Use Policy, each law enforcement agency is required to prepare a yearly military equipment report to include the following categories of information, and to submit that report to the governing body (City Council) for approval, and to publish that annual report on the City’s website:
· A summary of how the military equipment was used and the purpose of its use; · A summary of any complaints or concerns received concerning the military equipment; · The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response;
· The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report;
· The quantity possessed for each type of military equipment; and · If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

Within 30-days of submitting the annual military equipment report, and publicly releasing the report on the website, a law enforcement agency must hold at least one “well-publicized and conveniently located community engagement meeting,” to allow for public discussion of the report. The submission to the governing body shall be on May 23, 2023. The publication of the report on the City’s website began on April 21, 2023. It is important to ensure that the community engagement meeting receives a high degree of transparency, convenience, and publicity (and also to ensure that the meeting occurs in such a manner that the City Council can most directly benefit from community input in its decisionmaking). Holding the meeting concurrently with the City Council meeting would most directly fulfill this requirement. Advertising for the public meeting included messaging via GovDelivery, as well as on the Police Department’s social media platforms (e.g. Facebook, Instagram, Nextdoor and Twitter) encouraging public participation in the City Council meeting on this topic.

In addition, SCPD utilizes the Chief’s Advisory Committee as a local civilian sounding board on issues, matters and public policies which influence or impact the ongoing relationship between law enforcement and the community we serve. SCPD has also sought their feedback related with equipment purchases (e.g., unmanned aircraft systems). The Annual Report was presented to the Chief’s Advisory Committee on April 24, 2023; the CAC’s recommendation - to state more clearly that there were no unauthorized uses or complaints this year, and that the majority of the equipment had been utilized by the department for decades - has been incorporated into the Annual Report.

Summary of SCPD’s Equipment
Many of the items designated by AB 481 as military equipment have been in our Police Department’s equipment inventory for decades. Use of this equipment is built into SCPD operating procedures and provides a snapshot of their respective functionality.

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A summary of the types of equipment in SCPD’s possession, examples of how this equipment has (and can) be utilized as well as the source for original funding is below. It should be noted, maintenance and/or repair costs as necessary are paid from the General Fund unless otherwise documented.

Equipment Purpose Authorized
Use
Example of
Types of Law
Enforcement
Uses
Purchase
Funding
Source
In Use by
SCPD
Since
Robot and
Unmanned
Aircraft
(Equipment
Category 1)
To be used to
remotely gain
visual/audio
data, deliver
CNT phone,
open doors,
disrupt
packages, and
clear buildings.

Could be
utilized in major
collision
investigations,
search for
missing
persons,
natural disaster
management,
crime scene
photography,
SWAT, tactical
or other public
safety and life
preservation
missions, in
response to
specific
requests from
local, state or
federal fire
authorities for
fire response
and/or
prevention
Only assigned
operators who
have
completed the
required
training shall be
permitted to
operate either
piece of
equipment. Use
is established
by the Incident
Commander
Robot • Highly
mobile way to
conduct
sophisticated,
live audio and
video
surveillance to
prevent,
investigate or
fight crime •
Deliver item(s)
to a suspect
Unmanned
Aircraft •
Disaster
response and
damage
assessment •
Locate missing
persons and
rescue events •
Identify, locate
and apprehend
non-compliant,
threatening or
combative
persons who
pose a threat of
injury or death
to themselves,
others or
officers •
Suspected
explosive
device •
Dangers that
would benefit
from situational
intelligence
exposed from
an aerial
perspective •
Robot Grant
Unmanned
Aircraft Grant *
2005
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Equipment Purpose Authorized
Use
Example of
Types of Law
Enforcement
Uses
Purchase
Funding
Source
In Use by
SCPD
Since
Robot and
Unmanned
Aircraft
(Equipment
Category 1)
To be used to
remotely gain
visual/audio
data, deliver
CNT phone,
open doors,
disrupt
packages, and
clear buildings.

Could be
utilized in major
collision
investigations,
search for
missing
persons,
natural disaster
management,
crime scene
photography,
SWAT, tactical
or other public
safety and life
preservation
missions, in
response to
specific
requests from
local, state or
federal fire
authorities for
fire response
and/or
prevention
Only assigned
operators who
have
completed the
required
training shall be
permitted to
operate either
piece of
equipment. Use
is established
by the Incident
Commander
Robot • Highly
mobile way to
conduct
sophisticated,
live audio and
video
surveillance to
prevent,
investigate or
fight crime •
Deliver item(s)
to a suspect
Unmanned
Aircraft •
Disaster
response and
damage
assessment •
Locate missing
persons and
rescue events •
Identify, locate
and apprehend
non-compliant,
threatening or
combative
persons who
pose a threat of
injury or death
to themselves,
others or
officers •
Suspected
explosive
device •
Dangers that
would benefit
from situational
intelligence
exposed from
an aerial
perspective •
Video /
photographic
documentation
of crime
Robot Grant
Unmanned
Aircraft Grant *
2005
Armored
Rescue
Vehicle
(Equipment
Category 2)
To be used in
response to
critical
incidents to
enhance officer
and community
The use of
armored
vehicles shall
only be
authorized by a
watch
• Evacuation of
innocent
individual(s) •
Functions as a
rolling shield to
allow law
Grant ** 2010
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perspective •
Video /
photographic
documentation
of crime
Armored
Rescue
Vehicle
(Equipment
Category 2)
To be used in
response to
critical
incidents to
enhance officer
and community
safety, improve
scene
containment
and
stabilization,
and assist in
resolving
critical
incidents
The use of
armored
vehicles shall
only be
authorized by a
watch
commander or
SWAT
commander,
based on the
specific
circumstances
of a given
critical incident.

Armored
vehicles shall
be used only by
officers trained
in their
deployment
and in a
manner
consistent with
Department
policy and
training
• Evacuation of
innocent
individual(s) •
Functions as a
rolling shield to
allow law
enforcement
personnel to
safely get
closer to a
location and/or
gain access to
a location •
Send message
or warning tone
over significant
distance • Hail
a suspect from
being
barricaded
Grant ** 2010
Command
and Control
Vehicles
(Equipment
Category 5)
To be utilized
for critical
incident
callouts
The CNT
vehicle used by
officers and
staff who have
been properly
trained in the
safe handling
of the vehicle.

The driver of
the vehicle
shall have a
valid California
driver license
• Serve as a
safe, secure
workspace for
staff on scene
of a crime
scene or critical
incident • Tool
to carry
equipment
associated with
work
Grant, General
Fund and City’s
disposal/reuse
program
2002
Breaching
equipment
(Equipment
Category 7)
To safely gain
entry into a
structure
Explosive
breaching may
only occur after
authorization
by the Incident
Commander or
SWAT
Commander in
the field, and
during training
exercises
• Force open
closed and/or
locked doors •
Diversionary
tactic when
trying to take a
dangerous
suspect into
custody
Grant, General
Fund and Asset
Forfeiture
Program
2007
Specialized
Firearms and
To be used as
precision
Only members
that are POST
• Non-lethal tool
to stop an
Grant, General
Fund and Asset
1975 -
2000
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The driver of
the vehicle
shall have a
valid California
driver license
y
equipment
associated with
work
Breaching
equipment
(Equipment
Category 7)
To safely gain
entry into a
structure
Explosive
breaching may
only occur after
authorization
by the Incident
Commander or
SWAT
Commander in
the field, and
during training
exercises
• Force open
closed and/or
locked doors •
Diversionary
tactic when
trying to take a
dangerous
suspect into
custody
Grant, General
Fund and Asset
Forfeiture
Program
2007
Specialized
Firearms and
Ammunition
(Equipment
Category 10,
12 and 14)
To be used as
precision
weapons to
address a
threat with
more precision
and/or greater
distances than
a handgun, if
present and
feasible
Only members
that are POST
certified are
authorized to
use a rifle
• Non-lethal tool
to stop an
armed subject
at various
distances •
Device to
create a
temporary
diversionary
tactic when
trying to take a
dangerous
suspect into
custody
Grant, General
Fund and Asset
Forfeiture
Program
1975 -
2000
depending
on the item
*Purchase and corresponding policy approved however item not yet acquired. **This item was purchased with UASI funds and therefore is a regional law enforcement asset.

As a reminder, nothing in this bill prohibits law enforcement from obtaining any of the items deemed as military equipment, but rather AB 481 creates a public process for getting approval on the type of equipment that is authorized and the uses for that equipment. SCPD possesses equipment in 7 of the 15 established categories.

Funding and Purchases
While the department is the recipient of a variety of federal grants, the department has not applied for or received designated military equipment through the United States Department of Defense 1028 or 1033 excess equipment transfer programs.

Prior to the implementation of AB 481, decisions surrounding the acquisition of equipment were presented to the City Council at a high-level during consideration of the standard budget process or in a more detailed manner through a Report to City Council, and procurement of such equipment adheres to the City’s purchasing processes. The use of such equipment is governed by the Police Department’s Use of Force Policy #300. In addition, the California Peace Officer Standards and Training (POST) requirements for operation and deployment of this equipment is managed by SCPD’s Training Unit. In many cases, POST, vendor provided trainings or cross-training among surrounding law enforcement agencies are implemented as new legislation and tools are deployed.

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All SCPD policies and procedures that govern safe-handling, storage, and qualification on specified equipment remain in effect. This includes but is not limited to California Occupational Safety and Health Agency (OSHA) certification of energetic breaching operators, Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) oversight of energetic breaching materials, SCPD weapons storage procedures, and ATF oversight of Noise Flash Diversionary Devices.

The way in which SCPD procures equipment has not changed as a result of AB 481, nor are there any significant new purchases planned over the next reporting period. During the reporting period, the only significant equipment purchased that falls within this category are unmanned aircraft equipment (Category 1). Other qualifying equipment, such as ammunition, was also purchased, as set forth in the Annual Report.

Annual Report & Ordinance Renewal
AB 481 requires law enforcement agencies to prepare an Annual Report to include the use of military equipment, any complaints received, any internal audits or other information about violations of SCPD Lexipol Policy 706 (Attachment 3), the cost of such use, and other similar information. The 2022 Annual Report is attached (Attachment 5).

As is noted in the Executive Summary, SCPD did not have any unauthorized uses during the reporting period, nor did it receive any complaints associated with the use of AB 481 equipment.

A governing body that has adopted a Military Equipment Use Policy by ordinance pursuant to AB 481, as the City of Santa Clara has done, is required to annually review that ordinance and, based upon the information provided in the Annual Report, make the following findings to support a renewal of the ordinance:
a. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; b. The military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties;
c. The equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and, d. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

The proposed Resolution (Attachment 4) incorporates the Annual Report, reflects the required findings, and approves renewal of SCCC 2.80.080 for an additional year.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
The staff time to prepare the 2022 Annual Report and corresponding Report to Council is significant.

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However, the equipment referenced in the Annual Report have already been funded.

COORDINATION
This report has been coordinated with the Finance Department, Police Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Approve the Annual Military Equipment Report, and Adopt a Resolution Making Required Findings and Renewing Santa Clara City Code Section 2.80.080, Allowing for the Continued Use of the Military Equipment Funding, Acquisition and Use Policy Pursuant to Assembly Bill 481 Reviewed by: Pat Nikolai, Chief of Police
Approved by: Jōvan D. Grogan, City Manager

ATTACHMENTS

1. Assembly Bill 481

2. RTC 22-1582

3. Draft Policy #706

4. AB 481 Annual Resolution

5. 2022 AB 481 Annual Report
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® STATE O F CALIFO RN IA
1 1:'t,~m' AUTHENTICATED r-uti"l.\ll ElECTROfjl( LEGAL MATERIAL Assembly Bill No. 481
CHAPTER406
An act to add Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, relating to military equipment. [Approved by Governor September 30, 2021. Filed with
Secretary of State September 30, 2021.]

LEGISLATIVE COUNSEL'S DIGEST
AB 481, Chiu. Law enforcement and state agencies: military equipment:
funding, acquisition, and use.

Existing law designates the Department of General Services as the agency for the State of California responsible for distribution of federal surplus personal property, excepting food commodities, and requires the department to, among other things, do all things necessaiy to the execution of its powers and duties as the state agency for the distribution offederal personal surplus property, excepting food commodities, in accordance with specified federal law. Existing law, the Federal Surplus Property Acquisition Law of 1945, authorizes a local agency, as defined, to acquire surplus federal property without regard to any law which requires posting of notices or advertising for bids, inviting or receiving bids, or delive1y of purchases before payment, or which prevents the local agency from bidding on federal surplus property.

Existing federal law authorizes the Department of Defense to transfer surplus personal property, including arms and ammunition, to federal or state agencies for use in law enforcement activities, subject to specified conditions, at no cost to the acquiring agency.

This bill would require a law enforcement agency, defined to include specified entities, to obtain approval of the applicable governing body, by adoption of a military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill would also require similar approval for the continued use of military equipment acquired prior to January 1, 2022. The bill would allow the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the militaiy equipment meets specified standards. The bill would require the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type, as defined, of military equipment or amend the military equipment use policy if it determines, based on an annual military equipment report prepared by the law enforcement agency, as provided, that the militaiy equipment does not comply with the above-described standards for approval. The bill would specify these provisions do not preclude a county or local municipality from implementing 92 Ch. 406 -2-
additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.

This bill would also require a state agency, as defined, to create a military equipment use policy before engaging in certain activities, publish the policy on the agency's internet website, and provide a copy of the policy to the Governor or the Governor's designee, as specified. The bill would also require a state agency that seeks to continue use of military equipment acquired prior to J anuaiy 1, 2022, to create a military equipment use policy.

This bill would also include findings that the changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.

By adding to the duties of local officials with respect to the funding, acquisition, and use of military equipment, this bill would impose a state-mandated local program.

The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.

This bill would make legislative findings to that effect.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutmy provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

The people of the State of California do enact as follows:

SECTION 1. The Legislature finds and declares all of the following:
(a) The acquisition of military equipment and its deployment in our communities adversely impacts the public's safety and welfare, including increased risk of civilian deaths, significant risks to civil rights, civil liberties, and physical and psychological well-being, and incunnent of significant financial costs. Military equipment is more frequently deployed in low-income Black and Brown communities, meaning the risks and impacts of police militarization are experienced most acutely in marginalized communities.
(b) The public has a right to know about any funding, acquisition, or use of military equipment by state or local government officials, as well as a right to participate in any government agency's decision to fund, acquire, or use such equipment.
( c) Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public's welfare, safety, civil rights, and civil liberties, and should be based on meaningful public input.
92 -3- Ch. 406
( d) Legally enforceable safeguards, including transparency, oversight, and accountability measures, must be in place to protect the public's welfare, safety, civil rights, and civil liberties before rnilitaiy equipment is funded, acquired, or used.
(e) The lack of a public forum to discuss the acquisition of militaiy equipment jeopardizes the relationship police have with the community, which can be undermined when law enforcement is seen as an occupying force rather than a public safety service.

SEC. 2. Chapter 12.8 (commencing with Section 7070) is added to Division 7 of Title l of the Government Code, to read:

CHAPTER 12.8. FUNDING, ACQUISITION, AND UsE OF MILITARY

EQUIPMENT
7070. For purposes of this chapter, the following definitions shall apply:
(a) "Governing body" means the elected body that oversees a law enforcement agency or, if there is no elected body that directly oversees the law enforcement agency, the appointed body that oversees a law enforcement agency. In the case of a law enforcement agency of a county, including a sheriff's department or a district attorney's office, "governing body" means the board of supervisors of the county.
(b) "Law enforcement agency" means any of the following:
(1) A police department, including the police department of a h·ansit agency, school district, or any campus of the University of California, the California State University, or California Community Colleges. (2) A sheriff's department.
(3) A district attorney's office.
(4) A county probation department.
(c) "Militaiy equipment" means the following:
(1) Unmanned, remotely piloted, powered aerial or ground vehicles. (2) Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
(3) High mobility multipurpose wheeled vehicles (HMMWV), commonly refe1Ted to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparahls attached. However, unarmored all-te1Tain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.
( 4) Tracked armored vehicles that provide ballistic protection to their occupants and utilize a h·acked system instead of wheels for fo1ward motion. (5) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. ( 6) Weaponized aircraft, vessels, or vehicles of any kind. (7) Battering rams, slugs, and breaching apparahlses that are explosive in nahlre. However, items designed to remove a lock, such as bolt cutters, 92 Ch. 406 -4-
or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
(8) Fireaims of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(9) Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision. (10) Specialized fireaims and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency. (11) Any firearm or firearm accessmy that is designed to launch explosive projectiles.
(12) "Flashbang" grenades and explosive breaching tools, "tear gas," and "pepper balls," excluding standard, service-issued handheld pepper spray.
(13) Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).
(14) The following projectile launch platfmms and their associated munitions: 40mm projectile launchers, "bean bag," rubber bullet, and specialty impact munition (SIM) weapons.
(15) Any other equipment as determined by a governing body or a state agency to require additional oversight.
(16) Notwithstanding paragraphs (1) through (15), "militaiy equipment" does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
(d) "Militaiy equipment use policy" means a publicly released, written document governing the use of rnilitaiy equipment by a law enforcement agency or a state agency that addresses, at a minimum, all of the following:
(1) A description of each type of rnilitaiy equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.
(2) The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment. (3) The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.
(4) The legal and procedural rules that govern each authorized use. (5) The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public's welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.
(6) The mechanisms to ensure compliance with the militaiy equipment use policy, including which independent persons or entities have oversight 92 -5- Ch. 406
authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
(7) For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.
(e) "State agency" means the law enforcement division of eve1y state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV ( except Section 20 thereof) or Article VI of the California Constitution. (f) "Type" means each item that shares the same manufacturer model number.
7071. (a) (1) A law enforcement agency shall obtain approval of the governing body, by an ordinance adopting a militaiy equipment use policy at a regular meeting of the governing body held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M.

Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable, prior to engaging in any of the following:
(A) Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(B) Seeking funds for militaiy equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (C) Acquiring militaiy equipment either permanently or temporarily, including by bmrnwing or leasing.
(D) Collaborating with another law enforcement agency in the deployment or other use of milita1y equipment within the territorial jurisdiction of the governing body.
(E) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
(F) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment. (G) Acquiring militaiy equipment through any means not provided by this paragraph.
(2) No later than May 1, 2022, a law enforcement agency seeking to continue the use of any militaiy equipment that was acquired prior to Januaiy 1, 2022, shall commence a governing body approval process in accordance with this section. If the governing body does not approve the continuing use of milita1y equipment, including by adoption pursuant to this subdivision of a military equipment use policy submitted pursuant to subdivision (b ), within 180 days of submission of the proposed militaiy equipment use policy to the governing body, the law enforcement agency shall cease its use of 92 Ch. 406 -6-
the militaiy equipment until it receives the approval of the governing body in accordance with this section.
(b) In seeking the approval of the governing body pursuant to subdivision (a), a law enforcement agency shall submit a proposed militaiy equipment use policy to the governing body and make those documents available on the law enforcement agency's internet website at least 30 days prior to any public hearing concerning the militaiy equipment at issue. (c) The governing body shall consider a proposed military equipment use policy as an agenda item for an open session of a regular meeting and provide for public comment in accordance with the Bagley-Keene Open Meeting Act (Article 9 ( commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable.
( d) (1) The governing body shall only approve a militaiy equipment use policy pursuant to this chapter if it determines all of the following:
(A) The militaiy equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B) The proposed militaty equipment use policy will safeguard the public's welfare, safety, civil rights, and civil liberties. (C) If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
(D) Prior militaty equipment use complied with the militaiy equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, cotTective action has been taken to remedy nonconforming uses and ensure future compliance. (2) In order to facilitate public patticipation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the relevant law enforcement agency for as long as the military equipment is available for use.
( e) (1) The governing body shall review any ordinance that it has adopted pursuant to this section approving the funding, acquisition, or use of military equipment at least annually and, subject to paragraph (2), vote on whether to renew the ordinance at a regular meeting held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Patt 1 of Division 3 of Title 2) or the Ralph M .

Brown Act (Chapter 9 (commencing with Section 54950) of Patt 1 of Division 2 of Title 5), as applicable.
(2) The governing body shall determine, based on the annual milita1y equipment report submitted pursuant to Section 7072, whether each type of militaty equipment identified in that report has complied with the standards for approval set forth in subdivision ( d). If the governing body determines that a type of militaiy equipment identified in that annual militaiy equipment report has not complied with the standards for approval set forth in subdivision (d), the governing body shall either disapprove a renewal of the authorization for that type of militaiy equipment or require modifications 92 -7- Ch. 406
to the milita1y equipment use policy in a manner that will resolve the lack of compliance.
(f) Notwithstanding subdivisions (a) to ( e), inclusive, if a city contracts with another entity for law enforcement services, the city shall have the authority to adopt a militaiy equipment use policy based on local community needs.
7072. ( a) A law enforcement agency that receives approval for a militaiy equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of militaiy equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual militaiy equipment report required by this section publicly available on its internet website for as long as the militaiy equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A surnmaiy of how the militaiy equipment was used and the purpose of its use.
(2) A summary of any complaints or concerns received concerning the militaiy equipment.
(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4) The total annual cost for each type ofmilitaiy equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the militaiy equipment in the calendar year following submission of the annual militaiy equipment report.
(5) The quantity possessed for each type ofmilitaiy equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
(b) Within 30 days of submitting and publicly releasing an annual milita1y equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual militaiy equipment report and the law enforcement agency's funding, acquisition, or use ofmilitaiy equipment. 7073. (a) A state agency shall create a military equipment use policy prior to engaging in any of the following:
(1) Requesting milita1y equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(2) Seeking funds for militaiy equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (3) Acquiring militaiy equipment either pe1manently or temporarily, including by bon-owing or leasing.
92 I
I
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Ch. 406 -8-
( 4) Collaborating with a law enforcement agency or another state agency in the deployment or other use of military equipment within the teITitorial jurisdiction of the governing body.
(5) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
( 6) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, or to apply to receive, acquire, use, or collaborate in the use of, military equipment. (7) Acquiring militaiy equipment through any means not provided by this subdivision.
(b) No later than May 1, 2022, a state agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall create a militaiy equipment use policy.
(c) A state agency that is required to create a military equipment use policy pursuant to this section shall do both of the following within 180 days of completing the policy:
(1) Publish the militaiy equipment use policy on the agency's internet website.
(2) Provide a copy of the milita1y equipment use policy to the Governor or the Governor's designee.
7074. The Legislature finds and declares that ensuring adequate oversight of the acquisition and use of military equipment is a matter of statewide concern rather than a municipal affair as that term is used in Section 5 of Article XI of the California Constitution. Therefore, this chapter applies to all cities, including charter cities and shall supersede any inconsistent provisions in the charter of any city, county, or city and county. 7075. Nothing in this chapter shall preclude a county or local municipality from implementing additional requirements and standards related to the purchase, use, and reporting of militaiy equipment by local law enforcement agencies.

SEC. 3. The Legislature finds and declares that Section 1 of this act, which adds Chapter 12.8 ( commencing with Section 7070) to Division 7 of Title 1 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:

Requiring local agencies to hold public meetings prior to the acquisition of militaiy equipment fu1ther exposes that activity to public scrntiny and enhances public access to information concerning the conduct of the people's business.

SEC. 4. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incmred by a local agency or school district under this act would 92 -9- Ch. 406
result from a legislative mandate that is within the scope of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution. 0 92
Policy
706
Santa Clara Police Department
SCPD Policy Manual
Policy #706
Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment categories– Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
706.2 POLICY
It is the policy of the Santa Clara Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 706.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Santa Clara Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
706.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:

See attachment: 706.4 MILITARY EQUIPMENT INVENTORY.pdf (Insert Annual Report Link Here)
Available on the Department’s AB481 website at
https://www.santaclaraca.gov/our-city/departments-g-z/police-department/community/assemblybill-481-military-equipment-funding-acquisition-and-use-policy 706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 706.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 706.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory.
706.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

Attachments
Attachment
SCPD Policy Manual
Copyright Lexipol, LLC 2023/03/31, All Rights Reserved.

Published with permission by Santa Clara Police Department 706.4 MILITARY EQUIPMENT
INVENTORY.pdf - 5
706.4 MILITARY EQUIPMENT INVENTORY.pdf
706.4 MILITARY EQUIPMENT INVENTORY.pdf

1. Robot (Category 1)
a. Description, quantity, capabilities, and purchase cost:

Transcend Tactical Robot, cost: $24,452.24, Quantify: 1. This equipment is a battery powered, remote operated device. Equipped with two cameras and twoway radio capabilities. This equipment is for (potential) use during high-risk incidents. Use is limited to members of the Departments Special Response Team (SRT). Incidents that may qualify for its use include, but are not limited to, a highrisk warrant service, barricaded subject, and hostage negotiation/rescue. Before entering a structure, particularly in a tactically compromised and dangerous situation, knowledge of a subject’s location is very important, and the robot can provide that without placing anyone at risk. Cameras can also help determine if a subject is armed and also if there are other subjects inside that need assistance.

The two-way speakers can be used to de-escalate and determine resistance level.
b. Purpose:

To be used to remotely gain visual/audio data, deliver CNT phone, open doors, disrupt packages, and clear buildings.
c. Authorized Use:

Only assigned operators who have completed the required training shall be permitted to operate the robot. Use is established by the Incident Commander.

All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 311 – Search and Seizure, SCPD Policy 703 – Vehicle Use, SCPD Policy 404 – Special Response Team.
d. Expected Lifespan:
10-15 years
e. Fiscal Impact:

No known annual maintenance cost.

2. Unmanned Aerial Vehicles (Category 1)
a. Description, quantity, capabilities, and purchase cost:

Yuneec H520 unmanned aerial vehicle (UAV), cost: Included with purchase of Transcend Tactical Robot, Quantity: 1. The H520 is a commercial-grade UAV.

Commonly used by construction and utility companies for the inspection of buildings, powerlines, windmills and other infrastructure. This UAV is a battery powered, remote operated device. Controller: ST16 All-in-one controller with 7- inch integrated screen. Controller allows operators to control UAV and view live feed from UAV-mounted cameras. Camera: CGOET camera with dual RGB and FLIR capabilities. Camera provides operators ability to switch between standard RGB camera and views based on heat of objects within frame. Flight time of approximately 25-30 minutes per battery, depending on weather and flight conditions. The UAV has also proven to be useful to public safety agencies in firefighting, search and rescue, pre-operational surveillance, and other tactical situations where aerial views enhance the safety and efficiency of law enforcement and fire personnel
b. Purpose:

To be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to:
i. major collision investigations.
ii. search for missing persons.
iii. natural disaster management.
iv. crime scene photography.
v. SWAT, tactical or other public safety and life preservation missions. vi. In response to specific requests from local, state or federal fire authorities for fire response and/or prevention.
c. Authorized Use:

Only assigned operators who have completed the required training shall be permitted to operate the Yuneec H520 during approved missions. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 311 – Search and Seizure, SCPD Policy 316 – Missing Persons, SCPD Policy 606 – Unmanned Aerial System Operations, SCPD Policy 703 – Vehicle Use, SCPD Policy 404 – Special Response Team.
d. Expected Lifespan:
10 years
e. Fiscal Impact:

No known annual maintenance cost.

3. Armored Personnel Carrier, vehicle with entry apparatus attached (Category 2 & 3) a. Description, quantity, capabilities, and purchase cost:

Lenco Armored Rescue Vehicle, cost: $309,000, quantity: 1.The ARV is designed to provide ballistic protection during tactical events (designed to withstand multiple bullet strikes from small arms fire as well as low level explosions).Equipped with nuclear/radiological detection devices, self-contained breathing apparatus, explosive gas detection devices, and thermal imaging camera. Equipped with emergency lights/siren and a public address system.

Common uses for the ARV include citizen and officer rescues, evacuations, and the deployment of officers and chemical agents. The ARV is currently deployed at every large event in the city of Santa Clara including stadium events, parades, and festivals. The ARV is a regional mutual-aid asset that has been requested and deployed to allied agencies in Santa Clara, San Benito, Monterey, Santa Cruz, Alameda, and San Mateo Counties. The ARV responded high profile events including: The Gilroy Garlic Festival shooting, Super Bowl 50, an armed barricade at Main Jail, the VTA active shooter and several incidents where local officers were killed in the line of duty
b. Purpose:

To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, and assist in resolving critical incidents.
c. Authorized Use:

The use of armored vehicles shall only be authorized by a watch commander or SWAT commander, based on the specific circumstances of a given critical incident. Armored vehicles shall be used only by officers trained in their deployment and in a manner consistent with Department policy and training. The driver of the vehicle shall have a valid California driver license. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 703 – Vehicle Use, SCPD Policy 404 – Special Response Team. d. Expected Lifespan:
20 years
e. Fiscal Impact:

Annual maintenance cost of approximately $2,500.

4. Command and Control Vehicles (Category 5)
a. Description, quantity, capabilities, and purchase cost:
1993 Int. Model 3800, cost: $13,291, quantity: 1. The vehicle is a two-axel bus style vehicle with a front door and a rear door. It is painted black with police graphics affixed to the front, sides, and the rear of the vehicle. The vehicle has been partitioned into (2) separate workspace areas. The equipment housed in the vehicle includes, but is not limited to, a negotiations control console and accessories, communications throw phone and cables, miscellaneous office supplies, tabletops, chairs, storage space, coffee maker, and refrigerator The vehicle is capable of being used as a mobile operation and dispatch center.

The vehicle is also capable of transporting personnel and equipment The Mobile Communications Vehicle was placed into service in 2006 after its acquisition from the City of Santa Clara Library (formerly the bookmobile).

The Mobile Command Vehicle is used as an auxiliary command vehicle during major incidents. The vehicle is separated into two areas by a walled partition and door. One area is used as a negotiation / communication center by the Crisis Negotiations Team. The second area can be used as a mobile command center aiding in the command, control, and deployment of personnel at a critical incident.
b. Purpose:

To be utilized for critical incident callouts.
c. Authorized Use:

The CNT vehicle used by officers and staff who have been properly trained in the safe handling of the vehicle. The driver of the vehicle shall have a valid California driver license. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 703 – Vehicle Use, SCPD Policy 404 – Special Response Team.
d. Expected Lifespan:
25 years (Expired)
e. Fiscal Impact:

Annual maintenance cost of approximately $5,589

5. Command and Control Vehicles (Category 5)
a. Description, quantity, capabilities, and purchase cost:
2001 Freightliner MT45 – custom upfit by Mattman, cost: $162,181, quantity: 1.

The SRT van is a command vehicle and an equipment storage and transportation vehicle. Computerized screen used for tracking operations on the exterior. Desk with radios for dispatch on the interior. Several storage areas for the different equipment used by SRT. Manual breaching tools / Energetic breaching materials, Water, Generator, Ammunition, Robot / UAV, 40mm launchers and projectiles
b. Purpose:

To be used based on the specific circumstances of a given critical incident, large event, natural disaster or community event that is taking place. c. Authorized Use:

The SRT Van shall be used by officers trained in their deployment and in a manner consistent with Department policy and training. The driver of the vehicle shall have a valid California driver license. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 703 – Vehicle Use, SCPD Policy 404 – Special Response Team.
d. Expected Lifespan:
20 years (expires in March 2022)
e. Fiscal Impact:

Annual maintenance cost of approximately $2,500

6. Command and Control Vehicles (Category 5)
a. Description, quantity, capabilities, and purchase cost:
2018 Ford E450 Super Duty cutaway/stripped chassis with a large built-out cargo box mounted on the chassis. It looks like a typical box style cargo van/truck painted black with police graphics. The CSI van is not used in an enforcement capacity. This vehicle is used for the transportation of investigative equipment including a Total Station laser surveyor and accessories, computer equipment and software, evidence collection materials, and storage space for transporting items to the Santa Clara Police Department. There is a large computer monitor/TV mounted on an interior wall to view photos, diagrams, and to aid in crime scene diagramming. The CSI van is used to transport evidence and investigative tools, and a limited number of personnel, to a major crime scene or a crime scene requiring a vehicle larger than a traditional police vehicle for the purposes of transporting evidence collection materials or crime scene evidence.

Once on-scene, the van is used as shelter, supply storage, and evidence storage b. Purpose:

To be utilized for critical incident callouts.
c. Authorized Use:

The CSI vehicle is used by officers and staff who have been properly trained in the safe handling of the vehicle. The driver of the vehicle shall have a valid California driver license. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 703 – Vehicle Use, SCPD Policy 802 – Property and Evidence.
d. Expected Lifespan:
20 years
e. Fiscal Impact:

Annual maintenance cost of approximately $5,770.

7. Breaching Apparatus: Slugs (Category 7)
a. Description, quantity, capabilities, and purchase cost:

Royal Arms Tesar-2, cost: $1,880, quantity: 470. Shotgun breaching rounds are specialty shotgun shells utilized for door breaching. The Royal Arms Tesar-2 rounds contain compressed copper powder and are fired through a specialized breaching shotgun barrel. The copper powder is designed to strike and destroy the lock throw inside of the door, allowing entry into the room or structure. The powder is designed to dissipate after striking the lock throw in order to minimize entry into the target space for the safety of occupants and operators. Designed to breach heavy locks, dead-bolts, and hinges mounted inside of solid oak or steel doors. Royal Arms Tesar-2 rounds are good until expended if stored properly.

Shotgun breaching rounds are used to gain rapid access to a room or structure when an emergent law enforcement need exists
b. Purpose:

To safely gain entry into a structure.
c. Authorized Use:

Explosive breaching may only occur after authorization by the Incident Commander or SWAT Commander in the field, and during training exercises. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 311 – Search and Seizure, SCPD Policy 404 Special Response Team.
d. Expected Lifespan:

Until expended
e. Fiscal Impact:

Individual unit price of approximately $4 each. Estimated between $0 and $1,880 annually

8. Breaching Apparatus: Energetic Breaching Program (Category 7) a. Description, quantity, capabilities, and purchase cost:

Energetic breaching is used to gain rapid access to a room or structure when an emergent law enforcement need exists. All efforts are made to minimize the amount of energetics applied to a target, while still achieving a positive breach.

Energetic breaching materials are used to make breaching charges of various shapes and strength which are specifically designed for the target. The materials release gasses, heat, and light when initiated. The pressure from the gasses released presses against mediums and or the target to cause the structure of the target to fail for a successful breach.

Breaching charges are specially designed to cause structural failure of the desired target. The breaching charges in stock were built in house by the SRT breaching cadre. Various types, configurations, and energetic weights are maintained for use as needed. Older charges are cycled out of stock during monthly training.
i. 25 grain detonation cord, cost: $349, quantity 2.4lbs. The detonating cord is a thin, flexible plastic tube usually filled with pentaerythritol tetranitrate (PETN, pentrite). With the PETN exploding at a rate of approximately 6400 m/s, any common length of detonation cord appears to explode instantaneously. It is a high-speed fuse which explodes, rather than burns, and is suitable for detonating high explosives.
ii. 50 grain detonation cord, cost $1,915.49, quantity 1 roll. The detonating cord is a thin, flexible plastic tube usually filled with pentaerythritol tetranitrate (PETN, pentrite). With the PETN exploding at a rate of approximately 6400 m/s, any common length of detonation cord appears to explode instantaneously. It is a highspeed fuse which explodes, rather than burns, and is suitable for detonating high explosives.
iii. Nonel starters, cost: included with 50 grain det cord, quantity: 88. A blasting cap is a small sensitive primary explosive device generally used to detonate a larger, more powerful and less sensitive secondary explosive such as TNT, dynamite, or plastic explosive.

Blasting caps come in a variety of types, including non-electric caps, electric caps, and fuse caps
iv. C2 Prima sheet, cost: $1,183.50, quantity: 10 lbs. A PETN based sheet explosive
b. Purpose:

To safely gain entry into a structure.
c. Authorized Use:

Explosive breaching may only occur after authorization by the Incident Commander or SWAT Commander in the field, and during training exercises. All Breachers shall be licensed as a Blaster by Cal/OSHA. All Breachers will attend an approved "Tactical Energetic Breaching" course. Master Breacher designation upon: Attend an accredited “advanced” Energetic Breaching course or equivalent. Participate in a minimum of 50 documented training breaches, of which at least ten (10) were considered “research and development” shots.

Participate in at least 1 operational energetic breach. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 311 – Search and Seizure, SCPD Policy 404 Special Response Team.
d. Expected Lifespan:
25 grain detonation cord – 5 years
50 grain detonation cord – 5 years
C2 Prima Sheet – Until expended
Nonel Starters – until expended
e. Fiscal Impact:
25 grain detonation cord – estimated between $0 and $349 annually. 50 grain detonation cord – estimated between $0 and $1,915.49 annually C2 Prima Sheet – estimated between $0 and $1,183.50 annually Nonel Starters – $0

9. Specialized Firearms and Ammunition (Equipment Category 10) a. Description, quantity, capabilities, and purchase cost:

I. The Carbine Rifle is a firearm, capable of accurately stopping an armed subject at various distances. The Carbine Rifle is a lightweight, air-cooled, gas operated, magazine fed, shoulder fired weapon, designed for semi-automatic & selective fire. The Carbine Rifle does not have an expiration and will need to be serviced or replaced when the Rifle fails or breaks. The .223 / 5.56 cartridge is used as a lethal option designed to stop a violent encounter. The projectile is capable of penetrating soft body armor being worn by armed subjects. Colt AR-15/M4, cost: $119,850, quantity: 102, FN-15, cost: $46, 371, quantity: 29
II. The Hornady .223 Remington, 75 grain, BTHP Tap Precision cartridge is the primary duty ammunition deployed during potential lethal encounters. Cost: $19,980, quantity: 25,000
III. The Hornady .223 Remington, 62 grain, Tap Barrier cartridge is the secondary ammunition deployed during potential lethal encounters, when shooting through barriers. Cost: $3,996, quantity: 5,000
IV. The Hornady .223 Remington, 55 grain cartridge is the primary training ammunition for the Department. Cost: $40,176, quantity:
100,000
V. The Santa Clara Police Department Special Response Team (SRT) was formed in 1975, in response to very dangerous or violent tactical encounters. The Sniper element deploys with precision rifles, which enables the stopping of an armed subject at a safe distance. The Sniper Rifle does not have an expiration and will need to be serviced or replaced when the Rifle fails or breaks.

The .308 Winchester cartridge: is a rimless, bottlenecked rifle cartridge. The .308 WIN. cartridge is used as a Lethal option designed to stop a violent encounter. The projectile is capable of penetrating soft body armor being worn by armed subjects. JP LRP-07 Rifle cost: $14,276, quantity: 4, TacOps 700, cost: $3,999, quantity: 1, DT SRS-A1 rifle, cost: $7,698, quantity: 2, Spartan rifle, cost: $8,800, quantity: 2.

VI. The Hornady .308 WIN., 110 grain, Tap Urban cartridge is ammunition deployed during potential lethal encounters, in high collateral risk environments. The 110 grain, Tap Urban offers a unique projectile that allows rapid expansion, fragmentation & low retained weight. It also offers the least penetration, but with substantially more temporary & permanent cavity & fragmentation.

Cost: $6,303, quantity: 5,000
VII. The Hornady .308 WIN., 168 grain, ELD Match Tap Precision cartridge is ammunition deployed during potential lethal encounters at longer distances. The 168 grain projectile maintains accuracy, while resulting in higher impact velocities, less drop, less wind drift, and more energy on target. Cost: $18,909, quantity: 15,000.

VIII. The RUAG .308 WIN., 164 grain, Tactical cartridge is ammunition deployed during potential lethal encounters, when shooting through barriers. The 164-grain projectile is capable of accurately striking targets behind an angled window or windshield, without the risk of unpredictable bullet deflection Conventional bullets break apart or fragment when penetrating glass, which does not allow an accurate hit. Cost: $1,512, quantity: 500
IX. The RUAG .308 WIN., 196 grain, Armor Piercing cartridge is ammunition deployed during potential lethal encounters, when shooting through heavy barriers. The 196 grain projectile is capable of accurately striking targets behind armor, without the risk of unpredictable bullet deflection. Conventional bullets break apart or fragment when penetrating armor, which does not allow an accurate hit. Cost: $385, quantity: 80
X. The RUAG .338 Lapua Magnum, 247 grain, Styx Action cartridge is ammunition deployed during potential lethal encounters, in high collateral risk environments. The 247 grain Styx Action cartridge offers a unique projectile that allows rapid expansion, fragmentation & low retained weight. It also offers the least penetration, but with substantially more temporary & permanent cavity & fragmentation. Cost: $1,618, quantity: 500
XI. The Hornady .338 Lapua Magnum, 285 grain, ELD Match cartridge, is ammunition deployed during potential lethal encounters at longer distances. The 285-grain projectile maintains accuracy, while resulting in higher impact velocities, less drop, less wind drift, and more energy on target. Cost: $17,766, quantity: 3,840
XII. The RUAG .338 Lapua Magnum, 250 grain, Tactical cartridge is ammunition deployed during potential lethal encounters, when shooting through barriers. The 250-grain projectile is capable of accurately striking targets behind an angled window or windshield, without the risk of unpredictable bullet deflection Conventional bullets break apart or fragment when penetrating glass, which does not allow an accurate hit. Cost: $953, quantity: 350 XIII. The RUAG .338 Lapua Magnum, 260 grain, Armor Piercing cartridge is ammunition deployed during potential lethal encounters, when shooting through heavy barriers. The 260-grain projectile is capable of accurately striking targets behind armor, without the risk of unpredictable bullet deflection. Conventional bullets break apart or fragment when penetrating armor, which does not allow an accurate hit. Cost: $3,240, quantity: 500 XIV. Selections of which of the above ammunition to use is dependent on the threat and the environment (to include barriers, weather conditions, uninvolved parties, etc.)
b. Purpose:

To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible. c. Authorized Use:

Only members that are POST certified are authorized to use a rifle. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 300 – Use of Force, SCPD Policy 306.5 – Firearms Training and Qualifications, SCPD Policy 404 – Special Response Team. d. Expected Lifespan:

I. Carbine Rifle – No expiration
II. The Hornady .223 Remington, 75 grain – No expiration III. The Hornady .223 Remington, 62 grain, Tap Barrier – No expiration IV. The Hornady .223 Remington, 55 grain, – No expiration V. Sniper Rifles – No expiration
VI. The Hornady .308 WIN., 110 grain – No expiration
VII. The Hornady .308 WIN., 168 grain – No expiration
VIII. The RUAG .308 WIN., 164 grain – No expiration
IX. The RUAG .308 WIN., 196 grain – No expiration
X. The RUAG .338 Lapua Magnum, 247 grain – No expiration XI. The Hornady .338 Lapua Magnum, 285 grain – No expiration XII. The RUAG .338 Lapua Magnum, 250 grain – No expiration XIII. The RUAG .338 Lapua Magnum, 260 grain – No expiration e. Fiscal Impact:

I. Carbine Rifle – Annual cost between $19,999 - $166,221 II. The Hornady .223 Remington, 75 grain – Annual cost between $0 - $19,980
III. The Hornady .223 Remington, 62 grain, Tap Barrier – Annual cost between $0 - $3,996
IV. The Hornady .223 Remington, 55 grain – Annual cost between $0 - $40,176
V. Sniper Rifle – Annual cost between $900 - $34,773
VI. The Hornady .308 WIN., 110 grain – Annual cost between $0 - $6,303 VII. The Hornady .308 WIN., 168 grain – Annual cost between $0 - $18,909 VIII. The RUAG .308 WIN., 164 grain – Annual cost between $0 - $1,512 IX. The RUAG .308 WIN., 196 grain – Annual cost between $0 - $385 X. The RUAG .338 Lapua Magnum, 247 grain – Annual cost between $0 - $1,618
XI. The Hornady .338 Lapua Magnum, 285 grain – Annual cost between $0 - $17,766
XII. The RUAG .338 Lapua Magnum, 250 grain – Annual cost between $0 - $953
XIII. The RUAG .338 Lapua Magnum, 260 grain – Annual cost between $0 - $3,240

10. Flashbangs (Category 12)
a. Description, quantity, capabilities, and purchase cost:

A Noise Flash Diversionary Devices (NFDD) is a device that creates a bright flash and loud sound to temporarily divert the attention of subjects in the immediate area. NFDD are used to distract and temporarily incapacitate dangerous suspects by overwhelming their senses of vision and hearing. The distraction allows officers to seize a moment of opportunity to take control of high-risk situations.

I. NFDD 7290M emits a loud “bang” and a flash of light, cost:
$4,345.97, quantity: 96
II. NFDD 7290-5 emits a loud “bang” and a flash of light (5) times, cost: $1,070.13, quantity: 10
III. NFDD 9593 Multi-effect grenades with a loud blast, bright flash and dispersion of stinging .31 caliber pellets. Can also be configured to dispense an instantaneous cloud of irritant powder.

Cost: $443.30, quantity: 11
b. Purpose:

To produce atmospheric over-pressure and brilliant white light and, as a result, can cause short-term (6 - 8 seconds) physiological/psychological sensory deprivation to give officers a tactical advantage.
c. Authorized Use:

Diversionary Devices shall only be used:
i. By SRT officers who have been trained in their proper use. ii. In hostage and barricaded subject situations.
iii. In high risk warrant (search/arrest) services where there may be extreme hazards to officers.
iv. During other high-risk situations where their use would enhance officer safety. v. During training exercises.

All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 300 – Use of Force, SCPD Policy 404 – Special Response Team. d. Expected Lifespan:

I. NFDD 7290M – 5 years
II. NFDD 7290-5 – 5 years
III. NFDD 9593 – 5 years
e. Fiscal Impact:

I. NFDD 7290M – Annual cost between $0 - $4,345.97
II. NFDD 7290-5 – Annual cost between $0 - $1,070.13
III. NFDD 9593 – Annual cost between $0 - $1,070.13

11. Tear Gas (Category 12)
a. Description, quantity, capabilities, and purchase cost:

Chemical agent munitions, which are commonly referred to as “tear gas,” are used by the Santa Clara Police Department as a non-lethal tool to disperse rioting suspects and on barricaded suspects.

The Santa Clara Police Department uses chemical agents which are used by law enforcement across the United States: CS (2-Chlorobenzylidenemalononitrile) and OC (Oleoresin Capsicum)
CS is an irritating agent and lachrymator (irritates the eyes and causes tears to flow). CS has been medically tested in the UK and US, specifically by the U.S.

Army. There are no known allergic reactions to CS.

OC was de-regulated in California in 1996, is endorsed by the FBI, and is available to civilians to legally possess (2.5oz or less). OC is an inflammatory agent which causes involuntary closure of eyes (open in 2-5 minutes) and respiratory inflammation (subsides in approximately 2 minutes).

I. 5230B – Pyrotechnic grenade designed for indoor use delivering a maximum amount of irritant smoke throughout multiple rooms with minimal risk of fire. Cost: $2,412, quantity: 67
II. 6230 – Pyrotechnic canister grenade emitting smoke through multiple emission ports for 30 to 40 seconds. May be launched or hand thrown.

Cost: $450, quantity: 15
III. 8230 – The smallest diameter burning grenade that discharges a high volume of smoke and chemical agent through multiple emission ports.

Specifically for outdoor use and it should not be deployed on rooftops, in crawl spaces or indoors due to fire producing capability. Can be hand thrown or launched. Cost: $504, quantity: 21
IV. 9230 – The 9230 CS Jet-Lite Rubber Ball Grenade is one of the smaller diameter burning grenades that discharges a high volume of chemical agents through multiple emission ports. Specifically for outdoor use and should not be deployed from rooftops, in crawl spaces or indoors due to fire producing capability. Can be hand thrown or launched. Cost: $725, quantity: 25.

V. 3330 – Liquid CS filled projectile penetrates intermediate barriers and delivers irritant agents into an adjacent room. Cost: $735, quantity: 35 VI. 6340 – This unique grenade delivers an invisible OC vapor and renders an intense respiratory effect to a non-compliant subject. Cost: $360, quantity 10
VII. 4330 – Liquid CS filled projectile penetrates intermediate barriers and delivers irritant agents into an adjacent room. Cost: $1,950, quantity: 75 VIII. The Spede-Heat™ 40mm Short Range CS Round incorporates an aluminum shell and utilizes black powder as the propellant. The SpedeHeat™ 40mm Short Range Round is designed to deliver one dual-ported chemical canister from a 40mm launcher 75 yards to the intended target zone. Cost: $420, quantity: 15
IX. The 6 oz. OC Aerosol Grenade will delivery its payload of 1.3% MC% OC in 20-25 seconds. This is a antomized mist which enhances the pungent

1.3% OC formulation. Cost: $180, quantity: 10
b. Purpose:

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include, but are not limited to:
i. Self-destructive, dangerous and/or combative individuals. ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained. iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
c. Authorized Use:

Only officers who have received POST certification in the use chemical agents are authorized to use chemical agents. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 300 – Use of Force, SCPD Policy 404 – Special Response Team.
d. Expected Lifespan:

I. 5230B – 5 years
II. 6230 – 5 years
III. 8230 – 5 years
IV. 9230 – 5 years
V. 3330 – 5 years
VI. 6340 – 5 years
VII. 4330 – 5 years
VIII. The Spede-Heat™ 40mm Short Range CS Round - 5 years IX. The 6 oz. OC Aerosol Grenade - 5 years
e. Fiscal Impact:

I. 5230B – estimated between $0 and $2,412 annually
II. 6230 – estimated between $0 and $450 annually
III. 8230 – estimated between $0 and $504 annually
IV. 9230 – estimated between $0 and $725 annually
V. 3330 – estimated between $0 and $735 annually
VI. 6340 – estimated between $0 and $360 annually
VII. 4330 – estimated between $0 and $1,950 annually
VIII. The Spede-Heat™ 40mm Short Range CS Round
IX. The 6 oz. OC Aerosol Grenade

12. PepperBall Launcher (Category 12)
a. Description, quantity, capabilities, and purchase cost:

System that uses high pressure air to deliver PAVA powder projectiles (similar to a paint ball delivery system). System capable of launching projectiles at a subject up to 60’. System capable of area saturation up to 160’. Non-lethal option to offer law enforcement officers to deliver chemical agents and kinetic energy impacts to subjects in a potentially violent encounter. De-Escalation tool used to avoid further injuries or lethal options on a subject. Cost: $7,500, quantity:

I. PepperBall LIVE PROJECTILE, The basic PepperBall projectile contains 2% PAVA pepper powder, and is designed for direct impact and area saturation, especially in confined, interior spaces.

Discharged from a PepperBall Launcher, the projectile has a velocity of 280-350 FPS. The projectile has a direct impact of 60ft and an area of saturation of 150+ft. The projectile contains 0.5% PAVA Powder.8230. Cost: $3,412 quantity: 1500
II. PepperBall VXR LIVE-X PROJECTILE: The VXR Live-X Projectile is a non-lethal round. The projectile contains approximately 10x the PAVA of the VXR LIVE projectile. This projectile is best for direct impact or area saturation. Discharged from a PepperBall Launcher, the projectile has a velocity of 280-425 FPS. The projectile has a direct impact of 150ft and an area of saturation of 390+ft. The projectile contains 2.5% PAVA powder. Cost: $8,984 quantity: 3000
b. Purpose:

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include but, are not limited to:
i. Self-destructive, dangerous and/or combative individuals. ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained. iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
c. Authorized Use:

Only those officers who have been trained in the use of PepperBall launchers are authorized to use the PepperBall launchers. All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 300 – Use of Force. d. Expected Lifespan:

I. PepperBall Launcher: No expiration
II. Live Projectile: 1 year
III. Live-X Projectile: 1 year
e. Fiscal Impact:

I. PepperBall Launcher: estimated between $0 and $7,500 annually II. Live Projectile: estimated between $0 and $3,412 annually III. Live-X Projectile: estimated between $0 and $9,000 annually

13. Projectile Launch platforms and associated munitions (Category 14) a. Description, quantity, capabilities, and purchase cost:

Penn Arms Launcher: Cost: $23,650, quantity: 22.The Penn Arms Launcher is not a firearm, but a Less-Lethal systems that uses smokeless powder to deliver 40MM projectiles from a safe distance. The Less-Lethal launcher is capable of launching 40MM munitions at a subject up to 25 yards. The Less-Lethal launcher is a single launcher, which allows the Officer to assess after every spent munition. Less-Lethal launcher does not have an expiration and will need to be serviced or replaced when the launcher fails or breaks. The 40MM munition is a Direct Impact Spin Stabilized Smokeless Sponge Munition. The Sponge Baton munition is used as a Less-Lethal weapon designed to de-escalate a potentially violent encounter. Cost: $11,454, quantity: 600
b. Purpose:

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use:

Situations for use of the less lethal weapon systems may include, but are not limited to:
i. Self-destructive, dangerous and/or combative individuals. ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained. iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.

All other applicable SCPD policies remain in effect, to include, but not limited to, SCPD Policy 300 – Use of Force.
d. Expected Lifespan:

I. 40mm Launcher: No expiration
II. 40mm Sponge Round: 5 years
e. Fiscal Impact:

I. 40mm Launcher: estimated between $0 and $23,650 annually II. 40mm Sponge Round: estimated between $0 and $12,000 annually
Resolution/Annual Approval of Military Equipment Ordinance Rev: 11/22/17