Agenda packet — City Council and Authorities Concurrent, December 3, 2024 (part 6 of 7)

RESERVES THE RIGHT TO MAKE ADJUSTMENTS IN FINAL TREE LOCATIONS FROM THOSE PREVIOUSLY ESTABLISHED AT TIME OF ACTUAL TREE PLANTING.

15. THE CONTRACTOR SHALL SECURE ALL NECESSARY PERMITS AND COMPLY WITH ALL PERMIT REQUIREMENTS.16. ALL WORK SHALL BE PLANNED AND PERFORMED TO PROVIDE PROTECTION AGAINST DAMAGE AND/OR DISTRESS TO

BUILDING OR STRUCTURES REMAINING WITHIN THE PROJECT AREA AND/OR STRUCTURAL FEATURES OF ADJACENT PROPERTIES. THE CONTRACTOR SHALL REPAIR ANY BUILDING OR STRUCTURE DAMAGED IN THE COURSE OF THE WORK TO THE SATISFACTION OF THE LANDSCAPE ARCHITECT AND PROPERTY OWNER AT THE CONTRACTOR'S SOLE EXPENSE.

17. ALL CONSTRUCTION PERSONNEL SHALL FOLLOW STANDARD BEST MANAGEMENT PRACTICES (BMPs) FROM THE PRESIDING STORMWATER POLLUTION PREVENTION PROGRAM (STOPP) FOR STORMWATER QUALITY PROTECTION, WASTEMANAGEMENT AND SEDIMENT CONTROL.

18. DO NOT STORE ANY MATERIALS IN ROOT ZONE OF TREES & SHRUBS TO REMAIN.19. NO SOILS CONTAMINATED WITH CONSTRUCTION DEBRIS, CRUSHED CONCRETE OR ROCK, OR SOILS TREATED WITH LIME SHALL BE ALLOWED WITHIN FOUR FEET OF PROPOSED FINISH GRADES IN AREAS TO BE LANDSCAPED. REMOVE ALL SUCH MATERIALS FROM THE SITE AND REPLACE WITH APPROVED FILL MATERIALS.

LANDSCAPE SHEET INDEX

INSIDE DIAMETERINVERT ELEVATIONINTERIORINVERT
JOINT

LONGLANDSCAPE ARCHITECTLATERALLINEAL FEETLOW POINTLOW VOLTAGEMAXIMUMMECHANICALMANUFACTURERMANUFACTUREDMANHOLEMINIMUMMODEL NUMBERMETALMETER

NORTHNOT IN CONTRACTNUMBERNOMINALNOT TO SCALE

ON CENTEROUTSIDE DIAMETEROPPOSITEORNAMENTALPROPOSEDPLANTING AREAPOLYETHYLENEPERFORATEDPROPERTY LINEPLYWOODPOINT OF CONNECTIONPOUNDS PER SQUARE INCHPRESSURE TREATED DOUGLAS FIRPOLYVINYL CHLORIDE

QUICK COUPLER VALVEQUANTITY

RADIUSREMOTE CONTROL VALVERECOMMENDATIONSREINFORCEDREQUIREDREDUCED PRESSURE BACK FLOW PREVENTERREDWOODRAIN WATER LEADER

SURFACE FOUR SIDESSOUTHSEE ARCHITECTURAL DRAWINGSSEE CIVIL DRAWINGSSCHEDULESTORM DRAINSEE ELECTRICAL DRAWINGSSQUARE FEET (FOOT)SIMILARSPACE(S)SPECIFICATION(S)SQUARESTAINLESS STEELSTANDARDSTEELSTRUCTURALSYMMETRICALSEE STRUCTURAL DRAWINGSSLIP SLIP SLIPSLIP SLIP THREAD

TO BE DETERMINEDTOP OF CURBTOP OF RAMPTOP OF STEPTOP OF WALLTYPICAL

UNLESS OTHERWISE NOTED

VOLTVERTICALVERIFY IN FIELD
WESTWATER METERWATERPROOFWEIGHTWELDED WIRE MESHWITHWITHOUTTIMES or BY

IDIEINTINV
JT

LLALATLFLPLVMAXMECHMFRMFRDMHMINMODMTLMTR

NNICNONOMNTS

OCODOPPORNPPAPEPERFPLPLYWDPOCPSIPTDFPVC

QCVQUANT

RRCVRECREINFREQDRPBFPRWDRWL
S4SSSADSCDSCHSDSEDSFSIMSPSPEC(S)SQSSTSTDSTLSTRSYMSSDSSSSST

TBDTCTRTSTWTYP
UON

VVERTVIF

WWMWPWTWWMW/W/O
X
AT
NUMBER

DIAMETER

PLUS OR MINUS

ASPHALT CONCRETEAREA DRAINAGGREGATEALTERNATEALUMINUMAS REQUIREDARCHITECTASPHALT

BOTTOM OF CURBBACK FLOW PREVENTERBUILDINGBACK OF CURBBACK OF WALKBOTTOM OF RAMPBOTTOM OF STAIRSBOTTOM OF WALLCALIPERCATCH BASINCAST IRONCONTROL JOINT / COLD JOINTCENTER LINECLEARCONCRETE MASONRY UNITCLEAN OUTCOLUMNCONCRETECONTINUOUSCENTERCUBIC YARD PENNY

DEPARTMENTDETAILDOUGLAS FIRDECOMPOSED GRANITEDIAMETERDIMENSIONDOWNDOCUMENTSDOWN SPOUTDOMESTIC WATERDRAWING

EASTEACHEXPANSION JOINTELECTRICALELEVATIONENCLOSUREEQUALEQUAL SPACESEQUIPMENTEXISTINGEXTERIORFLOOR DRAINFOUNDATIONFINISH FLOOR ELEVATIONFINISH GRADEFINISHFLOW LINEFACE OF BUILDINGFACE OF CURBFACE OF WALLFINISHED SURFACEFEETFOOTINGFOUNTAIN GASGAUGEGALLON or GALLONSGALVANIZEDGRADE BREAKGENERAL CONTRACTORGALVANIZED IRONGALLONS PER HOURGALLONS PER MINUTE

HIGHHOSE BIBHANDICAPHOT DIPPED GALVANIZEDHEADERHARDWAREHORIZONTALHIGH POINTHEIGHT @
#
Ø
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ACADAGGALTALUMARARCHASPH

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EEAEJELECELEVENCLEQEQ SPEQMTEXEXTFDFDNFFEFGFINFLFOBFOCFOWFSFTFTGFTN

GGAGALGALVGBGCGIGPHGPM

HHBHCHDGHDRHDWRHORIZHPHT

ABBREVIATIONS GENERAL NOTES
L0.1 ABBREVIATIONS, NOTES & SHEET INDEXL1.1 TREE INVENTORY PLANL1.2 TREE CARE PLANL2.0 IRRIGATION USE AREASL2.1 IRRIGATION PLANL2.2 SBWR NOTES AND DETAILSL2.3 IRRIGATION NOTES AND WATER CALCULATIONSL2.4 IRRIGATION DETAILSL2.5 IRRIGATION DETAILSL3.1 PLANTING PLANL3.2 PLANTING DETAILS

1. IDENTIFY ALL STORM DRAINS AND DRAINAGE SWALES LOCATED NEAR THE CONSTRUCTION SITE AND MAKE SURE ALL SUBCONTRACTORS ARE AWARE OF THEIR LOCATIONS TO PREVENT POLLUTANTS FROM ENTERING THEM.

2. CLEAN UP LEAKS, DRIPS, AND OTHER SPILLS IMMEDIATELY SO THEY DO NOT CONTACT STORMWATER.

3. NEVER WASH DOWN PAVEMENT OR SURFACES WHERE MATERIALS HAVE SPILLED. USE DRY CLEANUP METHODS WHENEVER POSSIBLE.

4. AVOID CONTAMINATING CLEAN RUNOFF FROM AREAS ADJACENT TO YOUR SITE BY USING BERMS AND/OR TEMPORARY OR PERMANENT DRAINAGE DITCHES TO DIVERT WATER FLOW AROUND THE SITE.

5. PROTECT ALL STORM DRAIN INLETS USING FILTER FABRIC CLOTH OR OTHER BEST MANAGEMENT PRACTICES TO PREVENT SEDIMENTS FROM ENTERING THE STORM DRAINAGE SYSTEM DURING CONSTRUCTION ACTIVITIES.

6. KEEP MATERIALS OUT OF THE RAIN -- PREVENT RUNOFF POLLUTION AT THE SOURCE. SCHEDULE CLEARING OR HEAVY EARTH MOVING ACTIVITIES FOR PERIODS OF DRY WEATHER. COVER EXPOSED PILES OF SOIL, CONSTRUCTION MATERIALS AND WASTES WITH PLASTIC SHEETING OR TEMPORARY ROOFS. BEFORE IT RAINS, SWEEP AND REMOVE MATERIALS FROM SURFACES THAT DRAIN TO STORM DRAINS, CREEKS, OR CHANNELS.

7. KEEP POLLUTANTS OFF EXPOSED SURFACES. PLACE TRASH CANS AROUND THE SITE TO REDUCE LITTER. DISPOSE OF NON-HAZARDOUS CONSTRUCTION WASTES IN COVERED DUMPSTERS OR RECYCLING RECEPTACLES.

8. PRACTICE SOURCE REDUCTION -- REDUCE WASTE BY ORDERING ONLY THE AMOUNT YOU NEED TO FINISH THE JOB.9. DO NOT OVER-APPLY PESTICIDES OR FERTILIZERS AND FOLLOW MANUFACTURERS INSTRUCTIONS FOR MIXING AND APPLYING MATERIALS.

10. RECYCLE LEFTOVER MATERIALS WHENEVER POSSIBLE. MATERIALS SUCH AS CONCRETE, ASPHALT, SCRAP METAL,

SOLVENTS, DEGREASERS, CLEARED VEGETATION, PAPER, ROCK, AND VEHICLE MAINTENANCE MATERIALS SUCH AS USED OIL, ANTIFREEZE, BATTERIES, AND TIRES ARE RECYCLABLE.

11. ILLEGAL DUMPING IS A VIOLATION SUBJECT TO A FINE AND/OR TIME IN JAIL. BE SURE THAT TRAILERS CARRYING YOUR MATERIALS ARE COVERED DURING TRANSIT. IF NOT, THE HAULER MAY BE CITED AND FINED.

12. SWEEP UP SPILLED DRY MATERIALS (E.G., CEMENT, MORTAR, OR FERTILIZER) IMMEDIATELY. NEVER ATTEMPT TO "WASH THEM AWAY'' WITH WATER, OR BURY THEM. USE ONLY MINIMAL WATER FOR DUST CONTROL.

13. CLEAN UP LIQUID SPILLS ON PAVED OR IMPERMEABLE SURFACES USING "DRY'' CLEANUP METHODS (E.G., ABSORBENT MATERIALS LIKE CAT LITTER, SAND OR RAGS).

14. CLEAN UP SPILLS ON DIRT AREAS BY DIGGING UP AND PROPERLY DISPOSING OF THE CONTAMINATED SOIL.15. PLASTER OR OTHER POWDERS CAN CREATE LARGE QUANTITIES OF SUSPENDED SOLIDS IN RUNOFF, WHICH MAY BE TOXIC TO AQUATIC LIFE AND CAUSE SERIOUS ENVIRONMENTAL HARM EVEN IF THE MATERIALS ARE INERT. STORE ALL SUCH POTENTIALLY POLLUTING DRY MATERIALS --ESPECIALLY OPEN BAGS-- UNDER A TEMPORARY ROOF OR INSIDE A BUILDING,OR COVER SECURELY WITH AN IMPERMEABLE TARP. BY PROPERLY STORING DRY MATERIALS, YOU MAY ALSO HELPPROTECT AIR QUALITY, AS WELL AS WATER QUALITY.

16. STORE CONTAINERS OF PAINTS, CHEMICALS, SOLVENTS, AND OTHER HAZARDOUS MATERIALS IN ACCORDANCE WITH SECONDARY CONTAINMENT REGULATIONS AND UNDER COVER DURING RAINY PERIODS.

17. NEVER CLEAN BRUSHES OR RINSE PAINT CONTAINERS INTO A STREET, GUTTER, STORM DRAIN, OR CREEK.18. FOR WATER-BASED PAINTS, PAINT OUT BRUSHES TO THE EXTENT POSSIBLE AND RINSE TO A DRAIN LEADING TO THE SANITARY SEWER (I.E., INDOOR PLUMBING).

19. FOR OIL-BASED PAINTS, PAINT OUT BRUSHES TO THE EXTENT POSSIBLE, AND FILTER AND REUSE THINNERS AND SOLVENTS. DISPOSE OF UNUSABLE THINNERS AND RESIDUE AS HAZARDOUS WASTE.

20. RECYCLE, RETURN TO SUPPLIER OR DONATE UNWANTED WATER-BASED (LATEX) PAINT. YOU MAY BE ABLE TO RECYCLE

CLEAN EMPTY DRY PAINT CANS AS METAL (CHECK WITH THE LOCAL PLANNING OR BUILDING DEPARTMENT FOR MORE INFORMATION).

21. DRIED LATEX PAINT MAY BE DISPOSED OF IN THE GARBAGE.22. LOCATE MORTAR/STUCCO MIXERS INSIDE BERMED AREAS TO AVOID DISCHARGE TO STREET OR STORM DRAINS.23. AVOID MIXING EXCESS AMOUNTS OF FRESH CONCRETE OR CEMENT MORTAR.24. DO NOT DISPOSE OF PLANT MATERIAL IN A CREEK OR DRAINAGE FACILITY OR LEAVE IT IN A ROADWAY WHERE IT CAN CLOG STORM DRAIN INLETS.

25. AVOID DISPOSAL OF PLANT MATERIAL IN TRASH DUMPSTERS OR MIXING IT WITH OTHER WASTES. COMPOST PLANT MATERIAL OR TAKE IT TO A LANDFILL OR OTHER FACILITY THAT COMPOSTS YARD WASTE (CHECK WITH THE LOCALPLANNING OR BUILDING DEPARTMENT FOR MORE INFORMATION).

BEST MANAGEMENT PRACTICE NOTES
TWO (V.I.F.)
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ELEVATION

ELEVATION DESCRIPTION

SHEET NUMBER

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(50' WIDE)
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TREE #5
TREE #7
TREE #2
TREE #6
TREE #9
TREE #8
TREE #10
TREE #11
TREE #13
TREE #12
TREE #14
TREE #15
TREE #16
TREE #17
TREE #18
TREE #20
TREE #21
TREE #22
TREE #23
TREE #25
TREE #26
TREE #27
TREE #28
TREE #24
TREE #29
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10'-0"
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MAX PLANT
HEIGHT: 3'
40'-0"
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MAXIMUM TREE HEIGHT: 10'
14'-4"
(SVP OH 1230)

MAX PLANT
HEIGHT: 3'
10'-0"
(SVP OH 1230)

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HEIGHT: 3'
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1 REPLACE (25) REMOVED TREES AT A
RATIO OF 2:1, WITH (50) TREES TOTAL.
2 PROVIDE (5) 36" BOX TREES ON-SITE.
3 PROVIDE (45) 24" BOX TREES OFF-SITE IN A
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WATER USE ESTIMATION
HYDROZONE • 1 HYDfiOZONE NAME r USE TYPE -1 F.-.c r°" Pf I METttOD ;::,c1ENC.;1 ETAFjPFIIE) ~w. 001 ETAf'XAREA(HAj I SHRU8SJGl'IOUNOCOVER I LOW 1 I DRIP ! I lREES l l I BUBBLER l

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70.7% I YES I
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MATERIALS LEGEND

SYMBOL DESCRIPTION
ROOT BARRIER, 16' LONG SECTIONS, CENTERED ON TREE TRUNK. SEE 3/L3.2.

AS MANUFACTURED BY DEEP ROOT (415 781 9700). MODEL NUMBER: UB18-2.

PLANT PALLETE
MWELO

TREES IV RATING / MATURE
QTY SIZE SYMBOL BOTANICAL NAME COMMON NAME NOTES PLANT FACTOR HEIGHT x WIDTH 5 36" BOX LAG MUS LAGERSTROEMIA x 'MUSKOGEE' LAVENDER-FLOWERING CRAPE MYRTLE SINGLE-TRUNK L / 0.3 15-20' x 12' MWELO
BIORETENTION PLANTS (AS PER SANTA CLARA VALLEY, C.3 STORMWATER HANDBOOK, APPENDIX D) IV RATING MATURE QTY SIZE SYMBOL BOTANICAL NAME COMMON NAME NOTES PLANT FACTOR HEIGHT x WIDTH 51 1 GAL CAL KAR CALAMAGROSTIS x ACUTIFLORA 'KARL FORSTER' FEATHER REED GRASS CA NATIVE L / 0.3 2-3' x 2-3' 291 1 GAL CAR PAN CAREX PANSA DUNE SEDGE CA NATIVE L / 0.3 1' x 1' 41 1 GAL CAR TUM CAREX TUMILICOLA BERKELEY SEDGE CA NATIVE L / 0.3 3' x 3' 75 1 GAL JUN PAT JUNCUS PATENS CALIFORNIA GRAY RUSH CA NATIVE L / 0.3 1' x 2' MWELO

SHRUBS IV RATING MATURE
QTY SIZE SYMBOL BOTANICAL NAME COMMON NAME NOTES PLANT FACTOR HEIGHT x WIDTH 2 5 GAL FRA LIT FRANGULA 'LITTLE SUR' LITTLE SUR COFFEEBERRY CA NATIVE L / 0.3 3-4' x 3-4' 143 1 GAL LAV MUN LAVENDULA ANGUSTIFOLIA 'MUNSTEAD' ENGLISH LAVENDER L / 0.3 1-2' x 2-3' 2 1 GAL MAH AQU MAHONIA AQUAFOLIUM OREGON GRAPE CA NATIVE L / 0.3 3-6' x 2-5' 21 1 GAL PHO YEL PHORMIUM TENAX 'YELLOW WAVE' CREAM NEW ZEALAND FLAX L / 0.3 3' x 3-4' MWELO

PERENNIALS IV RATING MATURE
QTY SIZE SYMBOL BOTANICAL NAME COMMON NAME NOTES PLANT FACTOR HEIGHT x WIDTH 2 1 GAL ACH MIL ACHILLEA MILLEFOLIUM COMMON YARROW CA NATIVE L / 0.3 1-3' x 2' 17 1 GAL ASC KOT ASCLEPIAS ERIOCARPA 'KOTOLO' MILKWEED CA NATIVE L / 0.3 1-3' x 1' 12 1 GAL ASC FAS ASCLEPIAS FASCICULARIS NARROWLEAF MILKWEED CA NATIVE L / 0.3 1.5' x 3.5.' 1 1 GAL ASC SPE ASCLEPIAS SPECIOSA SHOWY MILKWEED CA NATIVE L / 0.3 4-6' x 4' 28 1 GAL ERI GLA ERIGERON GLAUCUS SEASIDE FLEABANE CA NATIVE L / 0.3 6-12" x 2' 16 1 GAL IRI DOU IRIS DOUGLASIANA DOUGLAS IRIS CA NATIVE L / 0.3 <0.5--2.5' x 2-4'' 207 1 GAL LIM PER LIMONIUM PEREZII STATICE L / 0.3 2' x 2' 14 1 GAL LUP BIC LUPINUS BICOLOR LUPINE CA NATIVE L / 0.3 <0.5-2.5' x 1' 1 1 GAL MON VIL MONARDELLA VILLOSA COYOTE MINT CA NATIVE L / 0.3 2' x 3' 2 1 GAL OEN ELA OENOTHERA ELATA HOOKER'S EVENING PRIMROSE CA NATIVE L / 0.3 5' x 3' 36 1 GAL PEN HET PENSTEMOM HETEROPHYLLUS FOOTHILL PENSTEMON CA NATIVE L / 0.3 1-2' x 1-2' 32 1 GAL SAL SPA SALVIA SPATHACEA HUMMINGBIRD SAGE CA NATIVE L / 0.3 1-3' x 1-3' 42 1 GAL SIS BEL SISYRINCHIUM BELLUM BLUE EYED GRASS CA NATIVE L / 0.3 1-2' x 1' 2 1 GAL VER LAS VERBENA LASIOSTACHYS WESTERN VERVAIN CA NATIVE L / 0.3 1-3' x 3' MWELO

GROUND COVERS IV RATING MATURE
QTY SIZE SYMBOL BOTANICAL NAME COMMON NAME NOTES PLANT FACTOR HEIGHT x WIDTH 97 1 GAL CEA COU CEANOTHUS 'JOYCE COULTER' CREEPING MOUNTAIN LILAC CA NATIVE L / 0.3 2' x 8' 868 1 GAL LAN MON LANTANA MONTEVIDENSIS TRAILING LANTANA L / 0.3 1-2' x 3-5' SOURCE OF INFORMATION FOR PLANT WATER USE: WATER USE CLASSIFICATION OF LANDSCAPE SPECIES (WUCOLS) IV, 2014. PLANT FACTORS: LOW (0 TO 0.3), MEDIUM (0.4 TO 0.6), HIGH (0.7 TO

1.0), WUCOLS REGION NUMBER 1.

NONE OF THE PLANT LIST SPECIES ARE LISTED BY THE CALIFORNIA INVASIVE PLANT COUNCIL.

MATURE PLANT HEIGHT AND SPREAD IS SOURCED FROM SUNSET WESTERN GARDEN BOOK & NATIONAL WILDLIFE FEDERATION PLANT LIST RECOMMENDATIONS FOR MONARCH GARDEN COMMUNITIES IN THE BAY AREA.

PLANTS LOCATED ADJACENT TO BUILDINGS, SIDEWALKS, ROADS OR OBSTRUCTIONS ARE INSTALLED TO ACCOMMODATE THEIR MINIMUM SPREAD ACCORDING TO THE PLANT LIST.

NOTES
1 FOR STORMWATER TREATMENT FACILITIES, SEE CIVIL ENGINEER'S DRAWINGS. 2 TREE CLEARANCES FROM UTILITY LINES
10' SEWER
5' ELECRICAL & GAS 5' DOMESTIC WATER / RECYCLED WATER (WITH ROOT BARRIER) 10' DOMESTIC WATER / RECYCLED WATER (WITHOUT ROOT BARRIER) 3 ROOT BARRIERS PER CITY OF SANTA CLARA WILL BE USED WHEN THE DRIPLINE OF THE CANOPY AT MATURITY COVERS THE SIDEWALK. ROOT BARRIERS SHALL BE 16 FEET LONG OR EXTEND TO THE DRIP LINE OF THE MATURE TREE, WHICHEVER IS GREATER, AND BE 1.5 FEET DEEP, AND CENTERED ON THE TREE.ROOT BARRIERS FOR CURB AND GUTTER PROTECTION SHALL BE 16 FEET LONG OR EXTEND TO THE DRIP LINE OF THE MATURE TREE, WHICHEVER IS GREATER, AND BE 2.0 FEET DEEP, AND CENTERED ON THE TREE.

AMENDMENT & MULCH
1 MASS GRADING IS ANTICIPATED AT ON-GRADE PLANTING AREAS. AFTER ROUGH GRADING IS COMPLETE, SUBMIT REPRESENTATIVE SOIL SAMPLES TO A SOIL ANALYSIS LABORATORY FOR SOIL TEXTURE, INFILTRATION RATE, pH, TOTAL SOLUBLE SALTS, SODIUM, PERCENT SOIL ORGANIC MATERIAL, AMENDMENT RECOMMENDATION (INCLUDING USE OF COMPOST AT A MINIMUM OR 4 CUBIC YARDS PER 1,000 SF, OR AT A RATE SUFFICIENT TO BRING SOIL ORGANIC MATTER UP TO 6% BY DRY WEIGHT. COMPOST SHALL BE INCORPORATED AT LEAST 6 INCHES DEEP. AMEND THE SOIL AS RECOMMENDED BY THE SOIL ANALYSIS REPORT. 2 INSTALL 3" DEEP LAYER OF MULCH IN ON-GRADE PLANTING AREAS & CAST-IN-PLACE CONCRETE PLANTERS. MULCH SHALL BE AS AVAILABLE AT LYNGSO GARDEN MATERIALS (650.364.1730) "PREMIUM ARBOR MULCH", WHICH QUALIFIES FOR RECYCLED CONTENT CRITERIA.

MWELO STATEMENTS
1 I HAVE COMPLIED WITH THE CRITERIA OF THE MWELO ORDINANCE AND APPLIED THEM FOR THE EFFICIENT USE OF WATER IN THE LANDSCAPE DESIGN PLAN. 2 A DIAGRAM OF THE IRRIGATION PLAN SHOWING HYDROZONES SHALL BE KEPT WITH THE IRRIGATION CONTROLLER FOR SUBSEQUENT MANAGEMENT PURPOSES. 3 A CERTIFICATE OF COMPLETION SHALL BE FILLED OUT AND CERTIFIED BY EITHER THE DESIGNER OF THE LANDSCAPE PLANS, THE DESIGNER OF THE IRRIGATION PLANS, OR THE LICENSED LANDSCAPE CONTRACTOR FOR THE PROJECT. 4 AN IRRIGATION AUDIT REPORT SHALL BE COMPLETED AT THE TIME OF FINAL INSPECTION. 5 A LANDSCAPE WASTE DIVERSION PLAN SHALL BE COMPLETED AND SUBMITTED WITH THE CERTIFICATE OF COMPLETION.

SIGNATURE
(5) LAG MUS
PERIMETER FENCING.

SEE ARCHITECT'S
DRAWINGS.

PERIMETER FENCING.

SEE ARCHITECT'S
DRAWINGS.

PERIMETER FENCING.

SEE ARCHITECT'S
DRAWINGS.

PERIMETER FENCING.

SEE ARCHITECT'S
DRAWINGS.
(132) LAN MON (14) LIM PER (98) LIM PER (6) PHO YEL (5) PHO YEL (18) LAN MON (5) PHO YEL (10) CEA COU(57) LAN MON(7) CEA COU(18) LAN MON(14) CEA COU(49) LAN MON(6) CEA COU(21) LAN MON(12) CEA COU(49) LAN MON(12) CEA COU(49) LAN MON(12) CEA COU(49) LAN MON(12) CEA COU(52) LAN MON(62) LIM PER (7) LAN MON
(7) LAN MON
(126) LAN MON (65) LAN MON
(126) LAN MON
(143) LAV MUN ROOT BARRIER, 80 LF.

SEE 3/L3.2.
(12) LAN MON(2) PHO YEL
(3) PHO YEL
(14) LIM PER (19) LIM PER
(2) MAH AQU(2) FRA LIT(1) ASC SPE
(32) SAL SPA
(36) PEN HET
(28) ERI GLA
(42) SIS BEL
(1) MON VIL
(2) VER LAS
(2) ACH MIL
(17) ASC KOT
(12) ASC FAS
(16) IRI DOU
(2) OEN ELA
(14) LUP BIC
(18) JUN PAT
(12) CAR TUM
(21) JUN PAT
(5) CAR TUM
(12) CAL KAR
(75) CAR PAN
(12) CAL KAR
(75) CAR PAN
(15) CAL KAR
(73) CAR PAN
(18) JUN PAT
(12) CAR TUM
(18) JUN PAT
(12) CAR TUM
(12) CAL KAR
(68) CAR PAN
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CURB OR PAVEMENT. SEE PLANS FOR PAVEMENT TYPE.
1 2
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IMPORTED TOPSOIL MIX & AMENDED PLANTING SOIL MIX. IF SOIL

SETTLEMENT OCCURS, ADD IMPORTED SOIL MIX & RAISE PLANTS

TO MAINTAIN PROPOSED GRADES WITHOUT COVERING PLANT ROOT CROWNS.

EXISTING SITE SOIL / IMPORT TOPSOIL MIX.
1 2
3 4
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1 2
3 4
5 6
7 89
10 1 SPECIFIED TREE -

IMPORTED TOPSOIL MIX & AMENDED PLANTING SOIL MIX
2 BLACK REINFORCED RUBBER TREE COLLAR - SET AT
LOWEST POINT AT TRUNK TO ENSURE ERECT TREE POSTURE.
3 #10 GAUGE GALVANIZED GUY WIRE.
4 WOOD STAKES, (2) PER TREE. DO NOT PENETRATE ROOTBALL.

TRIM TOP OF STAKE 12" ABOVE GUY WIRE.
6 FERTILIZER TABLETS - (5) PER 15 GAL. TREE, (8) PER 24" BOX TREE, (12) PER 36" BOX TREE, (16) PER 48" BOX TREE.
7 EXISTING SITE SOIL. DO NOT DISTURB.
8 ROOTBALL - GENTLY SCARIFY PRIOR TO PLANT INSTALLATION.9 PLANTING PIT: IMPORT TOPSOIL & AMENDED PLANTING SOIL MIX .
10 TAMPED IMPORT TOPSOIL & AMENDED PLANTING SOIL MIX , 4" DEEP.
11 3" BARK MULCH LAYER MULCH. TOP OF MULCH IS FINISH GRADE ELEVATION. PLACE NO MULCH ON ROOT CROWNS.
11 7
8 1
2 3
4 5
6 IMPORTED TOPSOIL MIX & AMENDED PLANTING SOIL MIX
3 PLANTING PIT: IMPORT TOPSOIL & AMENDED PLANTING SOIL MIX . 4 ROOTBALL: SCARIFY PRIOR TO PLANT INSTALLATION.
5 TAMPED IMPORT TOPSOIL & AMENDED SOIL MIX BACKFILL, 2" DEEP. 6 EXISTING SITE SOIL. DO NOT DISTURB.
7 3" DEEP MULCH LAYER. PLACE NO MULCH ON ROOT CROWNS.
8 FERTILIZER TABLET - (1) PER 1 GAL. SHRUB, (2) PER 5 GAL. SHRUB, (5) PER 15 GAL. SHRUB.
3x CAN CONTAINER

DIAMETER
3 2
1 NATIVE SOIL.

CLASS II PERMEABLE LAYER. SEE CIVIL DWGS.

TREATMENT SOIL. SEE CIVIL DWGS.

PLANT. SCARIFY ROOTBALL PRIOR TO PLANTING.

NON-FLOATING MULCH IN AREAS BETWEEN PLANTS,
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General Plan Map - 1231 Comstock
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.
© City of Santa Clara

0.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION
NAD_1983_2011_StatePlane_California_III_FIPS_0403_Ft_US 0 0.03 0.1 Miles
1:

Notes
2,000
Legend
PLN22-00282
General Plan Phase III: 2023-2035
Unknown
Adopted Specific Plans
Very Low Density Residential
Low Density Residential
Medium Density Residential
High Density Residential
Very High Density Residential
Neighborhood Commercial
Community Commercial
Regional Commercial
Urban Center/Entertainment District
Neighborhood Mixed Use
Community Mixed Use
Regional Mixed Use
Very High Density Mixed Use
Public / Quasi Public
Low Intensity Office / R&D
High Intensity Office / R&D
Parks / Open Space
Light Industrial
Heavy Industrial
Downtown Core
Right of Way
Park
Site Addresses
Multiple
Place
Single
Transit
Utility
Streets
Air Parcels
Land Parcels
Land Parcels
Flood Control Easement
Right of Ways
Common Areas
City Operational Boundary
Boundary
Footprint
Image
Red: Band_1
Green: Band_2
Blue: Band_3
Low lnte nsity
Office /"R&D
High Intensity
Office/ R&D
High Intensity
Office/ R&D
High Intensity
Office / R&D
Light
Industrial
Low Intensity
Office/ R&D
Light
In dust ti al
Low lnte nsity
Office/ R&D
Low Intensity
Office/ R&D
Low Intensity
Office/ R&D
Low Intensity
Office/ R&D
■
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0 Zoning Map - 1231 Comstock
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.
© City of Santa Clara

0.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION
NAD_1983_2011_StatePlane_California_III_FIPS_0403_Ft_US 0 0.03 0.1 Miles
1:

Notes
2,000
Legend
PLN22-00282
Park
Site Addresses
Multiple
Place
Single
Transit
Utility
Streets
Air Parcels
Land Parcels
Land Parcels
Flood Control Easement
Right of Ways
Common Areas
Zoning Codes
<all other values>
Commercial Park
Single Family
Single Family - Larger Lot
Residential Duplex
Low-Density Multiple Dwelling
Moderate-Density Multiple Dwelling
Medium-Density Multiple Dwelling
High Density Residential
Historic Combining
Community Commercial
Downtown Commercial
Neighborhood Commercial
Commercial Park
Commercial Thoroughfare
Professional Office
General Office
Planned Industrial
Light Industrial
Medium Industrial
Heavy Industrial
Planned Development
Planned Development - Master Community
Agricultural
Public or Quasi-Public
Unincorporated
Water
City Operational Boundary
Boundary
Footprint
Image
Red: Band_1
Green: Band_2
Blue: Band_3
1----"1 City of ' ,_ ' Santa Clara Tti.c.r.c.,._,.wtwl\.~ ■ •
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0 Docusign Envelope ID: 9619D4D3-E6AA-4EA4-91 DE-34B22D585DA8 Planning and Inspection Department
Appeal Form
Instructions
Planning Division
1500 Warburton Avenue
Santa Clara, CA 95050
Ph: (408) 615-2450
Use this form to appeal a decision of the Architectural Review Committee or Planning Commission. All appeals must be filed in the Planning Division within seven calendar days of the action being appealed.

Appeals from the Architectural Review Committee are made to the Planning Commission and will be set for hearing on the next available Planning Commission agenda. Appeals from the Planning Commission are made to the City Council and will be placed on the subsequent City Council Agenda to set a hearing date. Please contact the Planning Division at the number listed above with any inquiries about the process.

Please print, complete, and sign this form before mailing or delivering to the City, along with the fee payment, and supporting documentation, letters, etc. (if any).

Appeal Fees
Appeal Fees are set by the Municipal Code of the City of Santa Clara and are subject to annual review. Please call the Planning Division for the current Appeal Fee. Fee payment must be received by the City of Santa Clara before this form submittal can be certified as complete.

Appeal fees may be paid by cash, check, or with VISA, MasterCard, or American Express, at the Permit Center at City Hall. Alternatively, checks or money orders made payable to City of Santa Clara can be mailed or delivered to Planning Division, City Hall, 1500 Warburton Avenue, Santa Clara, California 95050.

Appellant Declaration
Name:

Street Address:

Nicholas Laag, 1231 Comstock Property LLC
400 N. Ervay St., P.O. Box 131465
City, State, Zip Code: _D_a_ll_a_s,_T_X_,_7_5_3_1_3 _______ _ Phone number: 415-941-9050
E-mail address: [email protected]
In accordance with the provisions of the Municipal Code of the City of Santa Clara, I hereby appeal the following action of the:

D Architectural Review Committee ~ Planning Commission
at it's meeting of _1_0_12_3_1_2_
4 _____ _
(date)
Agenda Item No.: __ ·3""-------rFile No.(s): PLN22-00282 / 2,- 'j - C,-$ ~ Address:/APN(s): 1231 Comstock. St, Santa Clara, CA, 95054 / 224-08-120 Docusign Envelope ID: 9619D4D3-E6AA-4EA4-91DE-34B22D565DA6 Appellant Statement
(If more space is required, attach a separate sheet of paper.) Action being appealed:

Reason for Appeal :

Certification of Authenticity
Beware, you are subject to prosecution if you unlawfully submit this form. Under penalty of law, transmission of this form to the City of Santa Clara is your certification that you are authorized to submit it and that the information presented is authentic.

Signature of Appellant
Nicholas Laag
10/24/24
Date
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-831 Agenda Date: 12/3/2024

REPORT TO COUNCIL

SUBJECT
Action on FY 2023/24 Budget Year-End Report and Approve the Related Budget Amendments

COUNCIL PILLAR
Enhance Community Engagement and Transparency

EXECUTIVE SUMMARY
To close out each fiscal year, a Budget Year-End Report is prepared that reconciles funds based on actual year-end performance and brings forward associated budget adjustments. This report includes changes to fund balances assumed in the development of the FY 2024/25 budget, other adjustments to account for needed changes resulting from actual year-end performance, and recommendations to allocate any additional fund balance above the amounts assumed in the budget or balancing actions if those fund balances drop below the levels assumed in the budget.

This report provides the year-end financial condition of the City of Santa Clara (City) on a budgetary basis for the fiscal year ended June 30, 2024, and a summary of year-end performance for the General Fund, Special Revenue Funds, Enterprise Funds, Internal Service Funds, Debt Service Funds, and Capital Funds. The report includes the recommended approval of a limited number of FY 2023/24 budget amendments to address expenditure overages at year-end, FY 2024/25 budget amendments necessary based on the final FY 2023/24 results, capital project carryover adjustments, and the recommended allocation of the General Fund balance.

In FY 2023/24, the City’s General Fund revenues ended the year above the budgeted estimate and expenditures were below budget, generating additional fund balance available for allocation.

Performance in other funds typically met or exceeded expectations.

BACKGROUND
The budgetary year-end close process accounts for the year-end revenues and expenditures as well as the resulting ending reserves and fund balances for each budgeted fund. The funds are reconciled to the budgetary fund balances in the Annual Comprehensive Financial Report (ACFR).

This report includes the following recommended budget adjustments:
1) Required budget ratifications due to over-expended appropriations in FY 2023/24 (Attachment 1); and
2) FY 2024/25 budget actions, including reconciliations of carryover capital projects, grants, special revenue funds, and donation funds; revisions to the starting FY 2024/25 fund balances and reserves based on the actual FY 2023/24 year-end performance; and any other necessary adjustments (Attachment 2).

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In addition to the budget actions, this report includes tables that summarize the revenue and expenditure performance by fund (Attachment 3) and a summary of the fund balance adjustments in each fund (Attachment 4).

Section 1305 of the Charter of the City of Santa Clara, entitled 'Budget - Appropriations,' states that:
…from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; all appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered; and at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenue not included in the budget.

Because appropriations lapse at the end of each fiscal year, it is necessary to carryover funds to complete capital projects and other projects and to account for grants and donations. Adjustments to the fund balance amounts assumed in the adopted budget are also necessary based on the actual prior year-end results. This includes the allocation of any additional fund balance above the amounts assumed in the budget or balancing actions if those fund balances drop below the levels assumed in the budget.

Each year as part of budget development and budget close-out, staff also reviews the reserve balances, including the General Fund Budget Stabilization Reserve and the Capital Projects Reserve as well as reserve levels in other funds. Per Council Policy, the Budget Stabilization Reserve target is set to cover operations for three months (25% of General Fund expenses) and the Capital Projects Reserve target is set at a minimum balance of $5.0 million with a goal of having sufficient funds to fund capital projects included in the City’s biennial capital budget and five-year CIP. For the FY 2024/25 budget, the City Council approved a Budget Stabilization Reserve level at a minimum level of 15% of expenditures as part of the budget balancing strategy.

DISCUSSION
This report includes a brief summary of budget to actual revenue and expenditure/expense performance for the General Fund, Special Revenue Funds, Internal Service Funds, and Enterprise Funds.

Information is also included regarding the recommended budget amendments, the impact of FY 2023/24 performance on the General Fund, necessary ratifications to address FY 2023/24 expenditure overages, a summary of the unfunded retirement liability and Pension Stabilization Reserve, and the status of General Fund and other reserves.

General Fund
Overall, General Fund revenues exceeded the budget while expenditures ended the year below budget in FY 2023/24. The General Fund ended the year with a surplus of $17.6 million available to distribute. Budget actions are recommended to allocate those additional funds.

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General Fund Revenues
In FY 2023/24, actual revenues and transfers of $296.9 million were $13.3 million (4.7%) above the budgeted estimate of $283.5 million as shown in Table 1 below. Revenues exceeded the budget in all categories except the Documentary Transfer Tax. The categories with the largest positive variances include Property Tax ($3.6 million), Interest ($3.4 million), Sales Tax ($1.3 million), and Transient Occupancy Tax ($1.1 million). It is important to note that $3.0 million of the higher revenues in the Licenses and Permits, Other Fees for Services, and Interest categories are allocated to the Advanced Planning Fee Reserve, the Technology Fee Reserve, and the Pension Stabilization Reserve, resulting in net additional revenue of $10.3 million.

Table 1 - FY 2023/24 General Fund Revenues and Transfers From Final Budget vs. Actual
Description
Adopted
Budget
Final
Budget
Actual
Revenue
Variance
Favorable/
(Unfavorable)
Percent
Variance
Property Tax 85,800,000 87,143,000 90,710,410 3,567,410 4.09% Sales Tax 60,524,000 60,524,000 61,776,045 1,252,045 2.07% Transient Occupancy Tax 21,275,000 21,275,000 22,347,394 1,072,394 5.04% Taxes - Other 6,750,000 6,750,000 6,741,057 (8,943) (0.13%) Licenses and Permits 8,594,000 8,594,000 8,787,607 193,607 2.25% Fines and Penalties 1,225,000 2,323,589 2,568,129 244,540 10.52% Revenue from Other Agencies 258,000 389,026 481,423 92,397 23.75% Revenue from State 262,000 262,000 327,029 65,029 24.82% Other Fees for Services 38,067,896 41,872,655 44,403,129 2,530,474 6.04% Interest 3,500,000 3,500,000 6,882,193 3,382,193 96.63% Rent 13,627,660 14,661,960 14,872,795 210,835 1.44%
Other Revenue 180,000 384,163 986,626 602,463 156.82%
SVP Transfer 32,000,000 33,000,000 33,143,505 143,505 0.43% Subtotal Revenue 272,063,556 280,679,393 294,027,342 13,347,949 4.76% Transfers From 2,200,044 2,856,324 2,855,987 (337) (0.01%) Total Revenue 274,263,600 283,535,717 296,883,329 13,347,612 4.71% Following is a discussion of the performance in the major revenue categories. · Property Tax - Receipts of $90.7 million were $3.6 million (4.1%) above the budgeted estimate of $87.1 million. This collection level was 7.2% above the FY 2022/23 level of $84.6 million, reflecting strong growth in the secured and unsecured property tax categories, partially offset by a decline in the Supplemental property tax category.

There continues to be a legal challenge on the distribution of the property tax related to the Education Revenue Augmentation Fund (under Proposition 98, a portion of property tax receipts are allocated to the ERAF beginning in 1992 and once there are sufficient funds in ERAF to fulfill the obligation to the school districts, excess funds are returned to the taxing entities that contributed the funding). The County of Santa Clara has recommended setting aside 20% of the excess ERAF receipts starting from FY 2020/21. These funds have been set aside in a reserve that was established in FY 2022/23.

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· Sales Tax - The sales tax category, which includes general sales tax and public safety sales tax proceeds, totaled $61.8 million. This collection level was $1.3 million (2.1%) above the budgeted estimate of $60.5 million but was 4.2% below the prior year level of $64.5 million. The decline from the prior year was the result of declines in construction (down 19.5%), transportation (down

7.4%), general retail (down 1.0%), and the countywide pool (down 12.2%), partially offset by increases in business-to-business (up 2.0%) and food products (up 7.5%). · Transient Occupancy Tax (TOT) - TOT receipts totaled $22.3 million in FY 2023/24, exceeding the budget estimate of $21.3 million, the FY 2022/23 receipts of $19.0 million, and the FY 2021/22 receipts of $10.8 million. The increase in receipts is due in part to the 1% TOT rate increase that went into effect in January 2024. This collection level, however, remains below the pre-COVID level of $22.5 million in FY 2018/19.
· Other Taxes - This category includes franchise fees and the documentary transfer tax. In FY 2023/24, receipts totaled $6.74 million, which was 0.1% below the budget of $6.75 million.

Documentary transfer taxes of $1.4 million were below the budgeted estimate of $1.6 million and the prior year level of $1.5 million. Franchise fees ended the fiscal year at $5.4 million, which is

4.2% above the budget estimate of $5.2 million and 10.2% above the FY 2022/23 collection level of $4.9 million.
· Licenses and Permits - Receipts totaled $8.8 million, which was $0.2 million above the budgeted estimate of $8.6 million. This was primarily due to advanced planning revenues of $1.2 million that had not been estimated in this category as well as higher parking permits revenue. The advanced planning revenues are allocated to the Advanced Planning Reserve. Categories that fell below budget include business tax and fire permits.
· Fines and Penalties - Revenues totaled $2.57 million, slightly exceeding the budgeted estimate of $2.32 million due to higher than budgeted municipal fines. Actual collections exceeded the FY 2022/23 receipts of $1.4 million primarily due to higher collection charges and municipal fines. · State Revenues/Other Agencies Revenue - State revenues totaled $327,000, exceeding the budget of $262,000 due to higher motor vehicle in-lieu fees. Other Agencies revenue totaled $481,000, exceeding the budgeted estimate of $389,000 due primarily to the distribution of lease revenue from the Santa Clara Redevelopment Successor Agency. · Other Fees for Services - This category encompasses various fees and reimbursements, such as those collected for plan check and zoning, engineering, fire prevention, stadium activities, and recreational activities. Revenues totaling $44.4 million ended the year above the final budget of $41.9 million due primarily to higher receipts in the technology fee, fire hazardous generation fees, recreation fees, and planning and zoning fees. The higher collections in these areas were partially offset by lower than budgeted receipts in the engineering fees category. The FY 2023/24 revenues exceeded the FY 2022/23 collection level of $43.2 million, with the largest positive variances in the stadium-related reimbursements, recreation fees, cost allocation plan reimbursements, and planning fees. These positive variances were partially offset by the elimination of fire construction permit fees that have been moved to a separate Fire Development Services Fund.
· Interest Earnings - Earnings totaled $6.9 million and consisted of General Fund interest earning City of Santa Clara Page 4 of 15 Printed on 11/27/2024
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24-831 Agenda Date: 12/3/2024
of $5.1 million and investment earnings in the Pension Trust Fund of $1.8 million (these earnings are allocated to the Pension Stabilization Reserve). The General Fund interest earnings of $5.1 million exceeded the budgeted estimate of $3.5 million. This collection level was above the FY 2022/23 level of $4.4 million. The yields on the City’s portfolio were up in FY 2023/24 (e.g., June 2024 securities portfolio yield of 3.35% versus 2.16% in June 2023). · Rents - Rent revenues totaled $14.9 million, slightly exceeding the budgeted estimate of $14.7 million.
· Other Revenue - This category totaled $1.0 million, well above the budget estimate of $0.4 million. This reflects higher miscellaneous payments, such as donations and escheatment of prior outstanding checks from the City (over three years) that were not processed. · Transfer from Silicon Valley Power (SVP) - Revenues are directly related to the revenues collected by the City’s Electric Utility Department. Per the City’s charter, SVP pays 5% of their gross cash revenues to the General Fund. Based on SVP’s actual cash revenue collections through June 30, 2024, the City’s General Fund received $33.1 million, which was slightly above the budgeted estimate of $33.0 million and $3.5 million (12.0%) above the FY 2022/23 receipts of $29.6 million.
· Transfers From Other Funds - Transfers of $2.9 million were consistent with the budget.

General Fund Expenditures
In FY 2023/24, actual expenditures of $292.0 million were $10.2 million below the final budget of $302.2 million. The FY 2024/25 Adopted Budget assumed expenditure savings and carryovers of $2.9 million in FY 2023/24 for use in FY 2024/25; factoring out those savings, expenditures ended the year with net savings of $7.3 million.

The detailed comparison of budget to actual expenditures are shown in Tables 2 and 3 below, with Table 2 showing the expenditures by department and Table 3 showing expenditures by category (e.g., salaries; materials, services and supplies; and transfers).

Table 2 - FY 2023/24 General Fund Expenditures and Transfers To Final Budget vs. Actual by Department
Function
Adopted
Budget
Final
Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
General Government
Mayor and City Council Offices 1,124,281 1,141,037 1,131,426 9,611 0.84% City Attorney's Office 3,564,755 3,196,952 2,933,381 263,571 8.24% City Clerk's Office 1,951,511 2,123,611 1,746,818 376,793 17.74% City Manager's Office 5,602,377 7,709,087 6,632,995 1,076,092 13.96% Finance 19,932,064 20,189,776 18,821,115 1,368,661 6.78% Human Resources 4,484,181 4,464,113 3,691,480 772,633 17.31% Information Technology - - 1,746 (1,746) N/A
Total General Government 36,659,169 38,824,576 34,958,961 3,865,615 9.96% Public Works 25,814,305 26,501,506 26,143,171 358,335 1.35% Community Development 5,314,015 5,227,061 5,067,132 159,929 3.06% Parks and Recreation 22,320,512 22,711,221 21,367,110 1,344,111 5.92% Public Safety
Fire 63,271,877 65,485,063 65,676,118 (191,055) (0.29%) Police 85,883,574 85,946,468 84,797,243 1,149,225 1.34% City of Santa Clara Page 5 of 15 Printed on 11/27/2024
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24-831 Agenda Date: 12/3/2024
Function
Adopted
Budget
Final
Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
General Government
Mayor and City Council Offices 1,124,281 1,141,037 1,131,426 9,611 0.84% City Attorney's Office 3,564,755 3,196,952 2,933,381 263,571 8.24% City Clerk's Office 1,951,511 2,123,611 1,746,818 376,793 17.74% City Manager's Office 5,602,377 7,709,087 6,632,995 1,076,092 13.96% Finance 19,932,064 20,189,776 18,821,115 1,368,661 6.78% Human Resources 4,484,181 4,464,113 3,691,480 772,633 17.31% Information Technology - - 1,746 (1,746) N/A
Total General Government 36,659,169 38,824,576 34,958,961 3,865,615 9.96% Public Works 25,814,305 26,501,506 26,143,171 358,335 1.35% Community Development 5,314,015 5,227,061 5,067,132 159,929 3.06% Parks and Recreation 22,320,512 22,711,221 21,367,110 1,344,111 5.92% Public Safety
Fire 63,271,877 65,485,063 65,676,118 (191,055) (0.29%) Police 85,883,574 85,946,468 84,797,243 1,149,225 1.34% Total Public Safety 149,155,451 151,431,531 150,473,361 958,170 0.63% Library 11,285,947 11,229,696 10,918,701 310,995 2.77%
Non-Departmental 24,046,951 25,115,214 21,893,526 3,221,688 12.83% Subtotal Expenditures 274,596,350 281,040,805 270,821,962 10,218,843 3.64% Transfers To 11,645,161 21,141,424 21,141,424 - 0.00%
Total Uses of Funds 286,241,511 302,182,229 291,963,386 10,218,843 3.38% In evaluating the expenditures by department, all departments except Fire and Information Technology remained within their General Fund appropriations. The largest savings were generated in the Parks and Recreation, Finance, and Police Departments, the City Manager’s Office and NonDepartmental.

The Fire Department overspent its appropriation by $191,055 due to higher than anticipated personnel costs. Fire Department Field Operations absences were up 24% through June when compared to the prior fiscal year (from 68,233 hours to 84,744 hours). Through June, compensatory payouts were also up 22% from the prior year and significantly above historical levels. The Information Technology Department is budgeted in a separate fund; small encumbrances totaling $1,746 were erroneously booked in the General Fund and have been corrected in FY 2024/25.

Table 3 - FY 2023/24 General Fund Expenditures and Transfers To Final Budget vs. Actual by Category
Category
Adopted
Budget
Final
Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
Salaries
Salary and Wages - Regular 113,930,326 112,640,675 114,549,613 (1,908,938) (1.69%) Salary and Wages - As Needed 6,348,837 6,592,331 6,267,336 324,995 4.93% Overtime 8,223,704 11,004,818 9,705,114 1,299,704 11.81% Subtotal Salaries 128,502,867 130,237,824 130,522,063 (284,239) (0.22%) Benefits
Retirement - Safety 36,479,753 36,479,753 35,300,245 1,179,508 3.23% Retirement - Miscellaneous 18,576,594 18,702,893 18,209,349 493,544 2.64% Health 11,780,323 11,780,323 10,753,470 1,026,853 8.72% Social Security 3,251,523 3,251,523 2,938,497 313,026 9.63% Other Benefits 9007333 9007333 6893064 2114269 2347%
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24-831 Agenda Date: 12/3/2024
Category
Adopted
Budget
Final
Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
Salaries
Salary and Wages - Regular 113,930,326 112,640,675 114,549,613 (1,908,938) (1.69%) Salary and Wages - As Needed 6,348,837 6,592,331 6,267,336 324,995 4.93% Overtime 8,223,704 11,004,818 9,705,114 1,299,704 11.81% Subtotal Salaries 128,502,867 130,237,824 130,522,063 (284,239) (0.22%) Benefits
Retirement - Safety 36,479,753 36,479,753 35,300,245 1,179,508 3.23% Retirement - Miscellaneous 18,576,594 18,702,893 18,209,349 493,544 2.64% Health 11,780,323 11,780,323 10,753,470 1,026,853 8.72% Social Security 3,251,523 3,251,523 2,938,497 313,026 9.63% Other Benefits 9,007,333 9,007,333 6,893,064 2,114,269 23.47% Subtotal Benefits 79,095,526 79,221,825 74,094,625 5,127,200 6.47% Materials, Services and Supplies 39,235,847 43,809,750 38,224,394 5,585,356 12.75% Capital Outlay 326,519 335,815 534,971 (199,156) (59.31%) Interfund Services 27,435,591 27,435,591 27,445,909 (10,318) (0.04%) Transfers To 11,645,161 21,141,424 21,141,424 - 0.00%
Total Uses of Funds 286,241,511 302,182,229 291,963,386 10,218,843 3.38% When evaluating the expenditures by category, the personnel-related expenditures were $4.8 million below budget while the non-personnel expenditures were $5.4 million below budget.

Personnel expenditures totaled $204.6 million and were $4.8 million below budget due to savings in the benefits category. FY 2023/24 personnel expenditures were 3.2% above the FY 2022/23 expenditure level of $198.3 million. In FY 2023/24, Fire Department staff that support development services were shifted from the General Fund to a separate fund, reducing the personnel expenses in the General Fund. Factoring out that shift, General Fund personnel expenditures would have increased by 4.5% in FY 2023/24.

Materials, Services, Supplies and Capital Outlay expenditures and encumbrances totaled $38.8 million and ended the year $5.4 million, or 12.7%, below the budget of $44.1 million. The savings were generated in the Materials, Services and Supplies category. The FY 2024/25 Adopted Budget assumed FY 2023/24 expenditure savings of $335,000 would be available to fund the following:

Police Department Parks Patrol ($230,000), Library Department Sunday Hours ($92,000), and Parks and Recreation Department Senior Trips ($13,000). In addition, $2.6 million of savings in FY 2023/24 was assumed and carried over to FY 2024/25 for the following: Commerce Plaza maintenance and repair costs ($1.5 million), contractual services for organizational structure review ($100,000), small business assistance ($30,000), personnel investigations ($75,000), ethics documents review ($100,000), labor negotiations ($100,000), City Council initiatives ($250,000), employee recognition ($200,000), and IT analysis ($100,000), and Base Budget adjustments ($127,000). Factoring out the $2.9 million of assumed uses of FY 2023/24 savings, Materials, Services and Supplies expenditure savings totaled $2.5 million.

Transfers of $21.1 million occurred as budgeted.

Recommended Use of General Fund FY 2023/24 Fund Balance Recommended budget adjustments will allocate the $17.6 million in additional General Fund City of Santa Clara Page 7 of 15 Printed on 11/27/2024
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24-831 Agenda Date: 12/3/2024
balance. Actions are also recommended to allocate additional funding, including stadium settlement funds and FEMA reimbursements for prior year Covid-related expenses. These actions are summarized below and detailed in Attachment 2.

Table 4 - Recommended General Fund Budget Actions
Recommended Adjustments $ Impact
Fund Balance Reconciliation (adjusts for FY 2023/24 year-end revenues and expenditures)
$17.6 M
Recommended Adjustments
General Obligation Bond Implementation (cover staffing and other costs that are not eligible for bond funding)
$1.00 M
Finance - FHRMS Capital Project (PeopleSoft Upgrade, Purchasing/Contracts Module, P-Cards, Inventory Management)
$1.00 M
New Commerce/Peddler's Plaza Maintenance Capital Project (from excess rent revenue collected over prior two fiscal years)
$0.43 M
Transfer to the new Fire CUPA Fund (Fire hazardous materials regulation funded from excess FY 2023/24 revenue)
$0.39 M
Human Resources Department (labor negotiations, safety evaluations, and asneeded staffing for recruitments)$0.34 M Central Park Library Concrete Sidewalk Replacement Capital Project (increase based on the latest engineer’s estimate)
$0.22 M
City Clerk - FY 2024/25 Election Costs (based on latest estimates from the County)
$0.08 M
Human Resources Department - Safety Program Staff (1.0 Division Manager and 1.0 Management Analyst); cost to be absorbed in FY 2024/25 with ongoing cost of $524,000
$0.00 M
Capital Projects Reserve (Increase CPR from project savings at the end of FY 2023/24)
$0.10 M
Transfer from Capital Funds to Return Project Savings to Capital Projects Reserve
($0.10 M)
Transfer from the PW Capital Projects Management Fund (return FY 2023/24 savings)
($0.16 M)
Commerce/Peddler's Plaza Carryover Reduction (reduce carryover from FY 2023/24 to FY 2024/25 based on actual FY 2023/24 expenses) ($1.00 M)
Pension Trust Reserve (1% of GF unfunded liability/bring reserve to 6.4% of liability, other funds will be increased to 10%)
$5.38 M
Budget Stabilization Reserve (with FEMA reimbursements and Stadium settlement funds, the BSR would increase by $16.2 M (from $53.8 M to $70.0 M); reserve increased from 18% to 23.8% of expenditures $7.52 M
Ending Fund Balance (set aside funds to address funding needs that arise during FY 2024/25)
$2.40 M
Total Adjustments to Allocate Additional Fund Balance $17.60 M Other Adjustments
Transfer from the Other City Departments Operating Grant Trust Fund (FEMA COVID Reimbursements)/Budget Stabilization Reserve
$1.36 M
Other Revenue (Stadium Settlement Funds)/Budget Stabilization Reserve (performance rent for FY 2022/23 and FY 2023/24)
$7.32 M
Total Other Adjustments $8.68 M
Total Adjustments $26.28 M
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during FY 2024/25)
Total Adjustments to Allocate Additional Fund Balance $17.60 M Other Adjustments
Transfer from the Other City Departments Operating Grant Trust Fund (FEMA COVID Reimbursements)/Budget Stabilization Reserve
$1.36 M
Other Revenue (Stadium Settlement Funds)/Budget Stabilization Reserve (performance rent for FY 2022/23 and FY 2023/24)
$7.32 M
Total Other Adjustments $8.68 M
Total Adjustments $26.28 M
Capital Projects, Grants, Donations and Other Carryover Reconciliation Estimates were used to carryover unspent Capital Improvement Program (CIP) funds from FY 2023/24 to FY 2024/25 during the FY 2024/25 and FY 2025/26 adopted CIP budget process.

Attachment 2 includes the reconciliation of those project carryover true-up amounts based on actual year-end activity totaling a carryover increase of $20.9 million. When combined with the capital project carryovers included in the FY 2024/25 budget adopted in June 2024, the capital project carryovers to FY 2024/25 total $300.8 million.

Attachment 2 also includes amendments to certain capital projects, totaling $6.8 million. In addition to the year-end true-up amounts and amendments for capital projects, the appropriation carryover of donations and reimbursements of $2.5 million, grants of $8.5 million, and other expenditures that are neither donations nor grants of $6.9 million are also included in Attachment 2.

Other Funds
Attachment 3 - Summary of Revenue and Expenditure Performance summarizes budget to actual performance for the City’s General Fund, Special Revenue Funds, Enterprise Funds, Internal Service Funds, Debt Service Funds, Other Agency Funds, and Capital Funds. By default, year-end savings in the other funds revert to fund balances or are re-appropriated to the next year’s budget through the recommended carryover of expenditures. Any recommended FY 2024/25 budget adjustments are included in Attachment 2 and a summary of the fund balance reconciliations is included in Attachment

4. Following are highlights of the FY 2023/24 performance of other City funds.

Enterprise Funds
Enterprise funds are used to finance and account for operations and activities performed by designated departments in the City or through third-party agreements. The operating revenues and expenses result from providing services and producing and delivering goods in connection with an enterprise fund’s principal ongoing operations. Principal operating revenues of the City’s enterprise funds are charges to customers for services. Operating expenses for the City's enterprise funds include the costs of sales and services, administrative expenses and maintenance of capital assets.

Following is a discussion of select Enterprise Funds.

Convention Center Enterprise Fund
The Convention Center Enterprise Fund accounts for the operations of the City’s Convention Center through third-party agreements. The FY 2023/24 final budget reflects the operating budget of the concession’s vendor, the operations management vendor, as well as the City. In FY 2023/24, revenues of $19.7 million were $4.1 million above the budgeted estimate of $15.6 million, while expenditures and encumbrances of $17.6 million ended the year $1.1 million above the final budget of $16.5 million. A budget ratification to correct the overage for FY 2023/24 is included in Attachment 1 due to the higher costs associated with having more events at the Convention Center. The Convention Center performed significantly better in FY 2023/24 as a result of the increase in events.

The FY 2023/24 ending fund balance of $7.9 million was $2.8 million above the estimated level of City of Santa Clara Page 9 of 15 Printed on 11/27/2024
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24-831 Agenda Date: 12/3/2024
$5.1 million used to develop the FY 2024/25 budget.

A budget action is included in this report to establish an Operations and Maintenance Reserve, consistent with the other enterprise funds.

Electric Utility Fund
The Electric Utility Fund accounts for the operation and maintenance of the City’s electric utility service. This fund receives majority of its revenues from user service charges collected from residential, commercial, and industrial customers.

In FY 2023/24, total revenues and transfers of $732.6 million were above the budget of $724.8 million by $7.8 million, primarily as a result of higher than estimated Interest, wholesale revenue, and charges for services. Customer service charges totaled $654.5 million, reflecting an increase of

17.4% from the $557.4 million received in FY 2022/23; this revenue level was $1.2 million above the budget of $653.3 million. When compared to the prior year, revenues of $712.9 million were up $84.7 million, or 13.5%, from the $628.2 million received in FY 2022/23. Transfers of $19.6 million occurred as budgeted.

Expenditures, including encumbrances and transfers, of $640.0 million were $34.8 million below the budget of $674.8 million. This is attributed primarily to savings in salaries and benefits due to vacancies and savings in resource and production expenditures. Resource and production expenditure savings were due to lower purchase power (including fuel) and transmission expenses.

The total unrestricted fund balance and reserves ended the year at $421.5 million, which was $55.2 million higher than the estimates used to develop the FY 2024/25 budget.

Sewer Utility Fund
The Sewer Utility Fund accounts for the maintenance of the City’s sewer lines and related facilities.

These services are provided on a user charge basis to residences and businesses, which is the primary source of revenue for this fund. Revenue receipts totaled $48.4 million, which was $4.9 million above the budgeted estimate of $43.5 million primarily due to the return of funding from the City of San José for the Regional Wastewater Facility capital project. This reflects the reconciliation of the City of Santa Clara’s share of the actual project costs from the prior year. Actual expenditures, including encumbrances and transfers to other funds totaled $36.9 million, ending the year $16,118 above the final budget. This is primarily due to higher resource and production costs. A budget ratification to correct the FY 2023/24 overage is included in Attachment 1 of this report.

The unrestricted ending fund balance and reserves totaled $34.8 million, up $2.7 million from the estimate used to develop the FY 2024/25 budget.

Solid Waste Fund
The Solid Waste Fund accounts for the operations of the City’s solid waste collection and disposal system. This fund receives the majority of its revenues from user service charges and other fees for street sweeping, household hazardous waste, and Clean-Up Campaign services. FY 2023/24 revenues of $39.3 million ended below the budget of $39.9 million by $0.6 million, primarily due to lower refuse collection charges. Expenditures, including encumbrances and transfers, of $39.6 million were $4.5 million below the budget of $44.1 million. This is attributed primarily to lower resource and production and material/services/supplies expenditures. The unrestricted ending fund City of Santa Clara Page 10 of 15 Printed on 11/27/2024 powered by Legistar™
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balance and reserves totaled $12.9 million, which was higher than the $9.1 million assumed in the development of the FY 2024/25 budget.

Water Utility Fund
The Water Utility Fund accounts for the operation of the City’s water utility services. These services are provided on a user charge basis to residences and businesses, which is its primary source of revenue. In FY 2023/24, actual revenue totaled $58.2 million, ending under the budgeted estimate of $60.7 million by $2.5 million. Actual expenditures, including encumbrances and transfers to other funds, totaled $56.0 million, ending the year approximately $0.8 million under the final budget of $56.8 million.

The unrestricted ending fund balance and reserves totaled $17.6 million, which was higher than the $14.1 million fund balance estimate used in the development of the FY2024/25 Adopted Budget.

Special Revenue Funds
Special Revenue Funds are established to account for specific revenue sources that are legally restricted or committed to particular purposes. Following is a discussion of the City Affordable Housing Fund.

City Affordable Housing Fund
This fund promotes and facilitates the construction and retention of affordable housing and accounts for the City’s Below-Market Price Purchase (BMP) Program to assist low- and moderate-income families achieve the goal of homeownership. Revenues in this fund are received from developer inlieu fees, equity share, principal and interest repayments on housing loans, and interest income on pooled investments.

In FY 2023/24, revenues totaled $0.9 million, which was $0.2 million below the budgeted estimate of $1.2 million primarily due to lower interest on housing loans. FY 2023/24 expenditures and encumbrances of $3.8 million ended the year below the budget of $15.4 million by approximately $11.6 million. Of that unexpended amount, approximately $5.0 million reflects funding for the Civic Center Drive - Low Income Housing project. The carryover of this $5.0 million is recommended in this report to complete this project in the current fiscal year. Also, part of this balance was funding for the HomeKey project on Benton/Lawrence totaling $5.1 million. This amount was carried over, approved separately by the City Council on October 29, 2024.

Based on actual FY 2023/24 revenues and expenditures, the ending fund balance ended the year $11.5 million above the estimate used to develop the FY 2024/25 Adopted Budget.

Required FY 2023/24 Budget Ratifications
Based on the City Charter, the legal appropriation control is designated at the department or office level within a fund. In certain Internal Service and Special Revenue Funds, appropriations are allocated by function rather than departments or offices. In these funds, the appropriation control is at the fund level. Below the appropriation level are expenditure categories and line items. In many cases, actual expenditures may exceed the categories or line items within a department; however, savings from other categories and line items within the same department and fund may offset these overages (for example, savings due to staff vacancies may be offset by an increase in contractual City of Santa Clara Page 11 of 15 Printed on 11/27/2024 powered by Legistar™
24-831 Agenda Date: 12/3/2024
services).

Attachment 1 - FY 2023/24 Budget Amendments describes the appropriations that exceeded the appropriation control authority and are recommended to be adjusted in order to meet the legal appropriation control limit. There were overages in 14 appropriations totaling $1.6 million in 10 funds, which were offset by available fund balance and revenues in all funds. In several cases, the overages were driven by higher revenues and activity levels that resulted in additional expenditures.

Unfunded Retirement Liability
As summarized in Table 5, the Pension Stabilization Reserves in the various funds totaled $42.8 million at the end of FY 2023/24. Per the City’s Budget and Fiscal Policies, the goal is to increase the reserve levels by 1% of the unfunded pension liability each year with a targeted level of 10% by the end of FY 2024/25.

A total contribution of $6.4 million to the pension trust fund is recommended in this report to meet the 10% target in all funds except the General Fund. The recommended General Fund contribution is set at 1% of the unfunded liability and would bring that reserve to just over 6.4% of the total unfunded liability. The General Fund has a lower funded percentage because additional contributions were not made in some of the prior fiscal years due to the significant budget challenges. In total, reserve levels are projected at $49.2 million, or approximately 7.2% of the City’s pension liability amount, based on the figures to be reported in the Consolidated Annual Financial Report GASB 68 Report.

Table 5 - Summary of Unfunded Retirement Liability and Pension Stabilization Reserve Pension
Stabilization
Reserve
Balance as of
June 30, 2024
FY 2024/25
Estimated
Reserve
Contribution
Estimated
Pension
Stabilization
Reserve for
June 30, 2025
Unfunded
Liability as of
June 30, 2024 *
Projected Pension
Stabilization Reserve
Percent of Unfunded
Liability
General Fund $ 29,226,846 $ 5,379,912 $ 34,606,758 $ 537,991,161 6.4% Electric 10,065,874 761,105 10,826,979 108,269,790 10.0% Water 1,927,637 143,261 2,070,898 20,708,985 10.0%
Sewer 958,752 73,347 1,032,098 10,320,983 10.0%
Solid Waste 469,938 36,058 505,996 5,059,962 10.0%
Water Recycling 168,123 12,829 180,952 1,809,523 10.0%
Total $ 42,817,170 $ 6,406,512 $ 49,223,682 $ 684,160,404 7.2% * Excludes the Cemetery Fund unfunded liability amount of $2.0 million Status of Selected Reserves
As shown in Table 6 below, there is an overall increase in the City’s selected reserves in FY 2024/25.

In the FY 2024/25 Budget, the net increase of $20.9 million was primarily the result of increases to the Rate Stabilization and Operations and Maintenance Reserves across all enterprise funds in the City.

The recommended actions in the Year-End Report adjust various reserves, resulting in an increase of $104.5 million. This primarily reflects recommended budget actions to increase the Budget Stabilization Reserve in the General Fund and increases to the Rate Stabilization and Operation and City of Santa Clara Page 12 of 15 Printed on 11/27/2024 powered by Legistar™
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Maintenance reserves in the enterprise funds. This also reflects the increase of $8.9 million to the Pension Trust Reserve, which includes the allocation of FY 2023/24 investment earnings to these reserves as well as adjustments to meet the targeted reserve levels as discussed above.

Table 6 - Summary of Selected Reserves
($ in millions)
Selected Reserve
Estimated
July 1, 2024
Beginning
Balance
FY 2024/25
Budgeted
Contribution /
(Use) of
Reserves/
FY 2024/25
Budgeted
Ending
Fund
Balance
FY 2023/24
Year-End
Recommended
Contribution /
(Use) of
Reserves
FY 2024/25
Revised
Ending
Fund
Balance
General Fund - Budget Stabilization
(BSR)
$ 54.3 $ (0.5) $ 53.8 $ 16.2 $ 70.0
General Fund - Capital Projects
(CPR)

23.9 (16.1) 7.8 0.1 7.9
General Fund - Land Sale Reserve 18.5 - 18.5 - 18.5
Pension Trust Reserve (All Funds) 40.3 - 40.3 8.9 49.2
Utility Fund Rate Stabilization/O&M * 30.9 7.4 38.2 12.7 50.9 Electric Fund Rate Stabilization/
O&M
230.3 30.1 260.4 66.6 327.0
Total $ 398.2 $ 20.9 $ 419.0 $ 104.5 $ 523.5

ENVIRONMENTAL REVIEW
The actions being considered do not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that they are a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
The fiscal impact of each fund’s results is discussed in detail in the body of this report and attachments. This report includes detailed descriptions of recommended budget amendments (Attachment 1 and 2); summary of year-end performance for the General Fund, Special Revenue Funds, Enterprise Funds, Internal Service Funds, Debt Service Funds, Other Agency Funds, and Capital Funds as described in the body of this report (see Attachment 3 tables for revenue and expenditure details); and a summary of beginning and ending fund balance adjustments for each fund due to actual results (Attachment 4). Approval of Budget Amendments included in Attachments 1 and 2 is recommended in this report.

COORDINATION
This report was coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City City of Santa Clara Page 13 of 15 Printed on 11/27/2024 powered by Legistar™
24-831 Agenda Date: 12/3/2024
Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]>.

RECOMMENDATION

1. Note and file the FY 2023/24 Budget Year-End Report.

2. Establish a Certified Unified Program Agency (CUPA) Fund to account for CUPA-related activities to be managed by the Fire Department.

3. Approve the FY 2023/24 Budget Amendments to address necessary budget ratifications totaling $1,590,060 in 10 funds as set forth in Attachment 1 of this report (five affirmative Council votes required for revenue actions and the use of unused balances as noted for each item in Attachment 1).

4. Approve the FY 2024/25 Budget Amendments, as set forth in Attachment 2. This includes actions in the General Fund to distribute excess funding from the close-out of FY 2023/24 and actions to recognize FEMA reimbursements and Stadium settlement revenue, as detailed below (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances):
a. Increase the Budget Stabilization Reserve in the amount of $7,525,130, offset by an increase to the Beginning Fund Balance, a decrease in expenditures, and transfers from other funds;
b. Increase the Pension Stabilization Reserve in the amount of $5,379,912, offset by an increase to the Beginning Fund Balance;
c. Increase the Non-Departmental budget by $1,000,000 for General Obligation Bond Implementation, offset by an increase to the Beginning Fund Balance; d. Increase the Human Resources Department budget by $343,000, offset by an increase to the Beginning Fund Balance;
e. Increase the City Clerk’s Office budget by $82,000, offset by an increase to the Beginning Fund Balance;
f. Increase the Transfer to the General Government Capital Fund for the FHRMS Update Project in the amount of $1,000,000, offset by an increase to the Beginning Fund Balance; g. Increase the Transfer to the Public Buildings Capital Fund for the Building Parking Lot Improvements Project in the amount of $216,000 to fund the library concrete sidewalk replacement project, offset by an increase to the Beginning Fund Balance; h. Increase the Transfer to the Public Buildings Capital Fund and establish the Commerce/Peddler’s Plaza Maintenance Project in the amount of $429,894 to fund the maintenance of the two properties, offset by an increase to the Beginning Fund Balance; i. Increase the Transfer from the Other City Operating Grant Trust Fund in the amount of $8,135 to return unused funding related to Covid-19 and to close out the Tobacco Free Cities Grant Program, offset by an increase to the Budget Stabilization Reserve; j. Increase the Transfer from the Public Works Capital Projects Management Fund in the amount of $162,667 to return savings, offset by an increase to the Budget Stabilization Reserve;
k. Increase the Transfer from the General Government Capital Fund in the amount of $84,237 to return capital project savings and increase the Capital Projects Reserve by $84,237;
l. Increase the Transfer from the Parks and Recreation Capital Fund in the amount of $2,642 to return capital project savings and increase the Capital Projects Reserve by $2,642;
m. Increase the Transfer from the Streets and Highways Capital Fund in the amount of $11,576 to return capital project savings and increase the Capital Projects Reserve by City of Santa Clara Page 14 of 15 Printed on 11/27/2024 powered by Legistar™
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$11,576;
n. Establish a transfer to the newly established Fire CUPA Fund in the amount of $392,826 to track all CUPA-related activities separately, offset by an increase to the Beginning Fund Balance;
o. Decrease the Commerce/Peddler’s Plaza carryover in the City Manager’s Office in the amount of $1,000,000, offset by an increase to the Budget Stabilization Reserve; p. Increase the Transfer to the Patrick Henry Infrastructure Improvement Fund in the amount of $4,266, offset by an increase to the Beginning Fund Balance; q. Recognize Beginning Fund Balance - Restricted for Prepayments in the amount of $93,892 and increase the Public Works Department appropriation for remaining developer deposits for third party plan review and inspections;
r. Recognize Stadium settlement revenue in the amount of $7,324,722 and increase the Budget Stabilization Reserve by $7,324,722;
s. Recognize a Transfer from the Other City Departments Operating Grant Trust Fund in the amount of $1,356,446 to recognize FEMA reimbursements for Covid-related expenses and increase the Budget Stabilization Reserve by $1,356,446; and t. Increase the Unrestricted Ending Fund Balance by $2,400,000 to set aside funds to address funding needs that arise during FY 2024/25.

5. Add 1.0 Division Manager and 1.0 Management Analyst in the Human Resources Department to support the City’s safety program, employee wellness, and the workers’ compensation program.

Reviewed by: Kenn Lee, Director of Finance
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. FY 2023/24 Budget Amendments

2. FY 2024/25 Budget Amendments

3. Summary of Revenue and Expenditure Performance by Fund

4. Summary of Fund Balance Adjustments
City of Santa Clara Page 15 of 15 Printed on 11/27/2024 powered by Legistar™
Attachment 1
Item
Source of
Funds
Use of
Funds Explanation
Fire Department 191,055 Increases the Fire Department budget to offset an overage in personnel costs. This action funds the
Field Operations overtime and compensatory
payout costs. Field Operations absences were up
24% through June when compared to the prior
fiscal year (from 68,233 to 84,744 hours). Through
June, compensatory payouts were also up 22%
from the prior year and significantly above
historical levels (five affirmative Council votes
required to appropriate additional revenue).

Information Technology
Department
1,746 Increases the Information Technology
Department's budget due to the inadvertent
booking of a purchase order for T-Mobile in the
incorrect fund. This funding will be released in FY
2024/25 (five affirmative Council votes required
to appropriate additional revenue).

Interest Earnings 192,801 This action increases the Interest Earnings revenue estimate by $192,801 (from $3,500,000 to
$3,692,801) to offset the actions above (five
affirmative Council votes required to
appropriate additional revenue).
192,801 192,801
Item
Source of
Funds
Use of
Funds Explanation
Other Revenue / Event
Expense
1,048,425 1,048,425 Increases the event revenue estimate to reflect higher than anticipated collections and increases
the event expense appropriation to account for
higher than budgeted costs associated with events
held at the Convention Center (five affirmative
Council votes required to appropriate
additional revenue).
1,048,425 1,048,425
FY 2023/24 Budget Amendments
Convention Center Enterprise Fund (860)
General Fund (001)
1 Attachment 1
FY 2023/24 Budget Amendments
Item
Source of
Funds
Use of
Funds Explanation
Substation Protective Relay
Project
2,544 Increases the Substation Protective Relay Project due to the inadvertent booking of purchase orders
to this project rather than the operating budget.

This funding will be released in FY 2024/25 (five
affirmative Council votes required for the use
of unused balances).

Unrestricted Ending Fund
Balance
(2,544) Decreases the Unrestricted Ending Fund Balance
to offset the action above (five affirmative
Council votes required for the use of unused
balances).
- -
Item
Source of
Funds
Use of
Funds Explanation
Revenue from Other Agencies
/ Department of Public Works -
SVACA Billings
8,615 8,615 This action increases the Revenue from Other Agencies estimate and appropriates the funding to
the Department of Public Works. This funding is
related to reimbursements received from the
Silicon Valley Animal Control Association (SVACA)
for services provided by the City (five affirmative
Council votes required to appropriate
additional revenue).

Revenue from Other Agencies
/ Information Technology -
SVACA Billings
20,663 20,663 This action increases the Revenue from Other Agencies estimate and appropriates the funding to
the Information Technology Department. This
funding is related to reimbursements received
from the Silicon Valley Animal Control Association
(SVACA) for services provided by the City (five
affirmative Council votes required to
appropriate additional revenue).
29,278 29,278
Electric Utility Capital Fund (591)
Expendable Trust Fund (079)
2 Attachment 1
FY 2023/24 Budget Amendments
Item
Source of
Funds
Use of
Funds Explanation
Consolidate and Upgrade
Servers
427 This action increases the Consolidate and
Upgrade Servers project due to the inadvertent
booking of purchase orders. This funding will be
released in FY 2024/25 (five affirmative Council
votes required for the use of unused
balances).

Replace Network Equipment 444 This action increases the Replace Network Equipment project due to the inadvertent booking
of purchase orders. This funding will be released
in FY 2024/25 (five affirmative Council votes
required for the use of unused balances).

Unrestricted Ending Fund
Balance
(871) Decreases the Unrestricted Ending Fund Balance
to offset the actions above (five affirmative
Council votes required for the use of unused
balances).
- -
Item
Source of
Funds
Use of
Funds Explanation
Other Revenue / CDBG -
Public Services
34,219 34,219 Recognizes additional Community Development Block Grant (CDBG) program income and
appropriates the funding to the CDBG
Administration project to account for additional
staff time spent on CDBG services. The
administration budget is based on estimated
program income to be received in a given fiscal
year. In FY 2023/24, program income received
was higher than anticipated (five affirmative
Council votes required to appropriate
additional revenue).

General Government Capital Fund (539)
Housing and Urban Development Fund (562)
3 Attachment 1
FY 2023/24 Budget Amendments
Item
Source of
Funds
Use of
Funds Explanation
Other Revenue / HOME Admin
Contracts
3,913 3,913 Recognizes additional HOME program income
and appropriates the funding to the HOME
Administration project to account for additional
staff time spent on HOME services. The
administration budget is based on estimated
program income to be received in a given fiscal
year. In FY 2023/24, program income received
was higher than anticipated (five affirmative
Council votes required to appropriate
additional revenue).
38,132 38,132
Item
Source of
Funds
Use of
Funds Explanation
Senior Nutrition Program 19,181 Increases the Senior Nutrition Program grant appropriation to cover an overage resulting from a
technical issue with the processing of payments.

There were expenditures charged to the FY
2023/24 appropriation rather than to an existing
purchase order established for this purpose. Both
amounts are treated as expenditures for budgetary
purposes. The purchase order was subsequently
closed and the encumbrance was released in FY
2024/25 (five affirmative Council votes required
for the use of unused balances).

Unrestricted Fund Balance (19,181) Decreases the unrestricted ending fund balance to offset the action recommended above (five
affirmative Council votes required for the use
of unused balances).
- -
Item
Source of
Funds
Use of
Funds Explanation
Developer Contributions /
Community Development
Department - Kylli Project /
Democracy Way
29,913 29,913 Increases the developer contributions revenue estimate and the Kylli Project/Democracy Way
project appropriation to account for higher activity
completed for the Kylli Project/Democracy way
development (five affirmative Council votes
required to appropriate additional revenue).
29,913 29,913
Prefunded Plan Review Fund (157)
Parks and Recreation Operating Grant Trust Fund (111)
Housing and Urban Development Fund (562) (Cont'd.)
4 Attachment 1
FY 2023/24 Budget Amendments
Item
Source of
Funds
Use of
Funds Explanation
Bond Proceeds /
Administrative Costs
212,798 212,798 Increases the bond proceeds estimate and the administrative costs appropriation. During the
development of the FY 2023/24 budget, the cost of
issuance was budgeted based on proceeds of $35
million. However, bond proceeds were higher than
anticipated, resulting in higher costs of issuance
(five affirmative Council votes required to
appropriate additional revenue).
212,798 212,798
Item
Source of
Funds
Use of
Funds Explanation
Water & Sewer Utilities
Department -
Resources/Production
16,117 Increases the resources/production appropriation to account for higher than budgeted maintenance
and operations costs associated with the Regional
Wastewater Facility, which the City co-owns with
the City of San Jose (five affirmative Council
votes required for the use of unused
balances).

Unrestricted Ending Fund
Balance
(16,117) Decreases the Unrestricted Ending Fund Balance to offset the action above (five affirmative
Council votes required for the use of unused
balances).
- -
Sewer Utility Debt Service Fund (494)
Sewer Utility Fund (094)
5 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
17,602,216 This action increases the Unrestricted Beginning Fund Balance from $2,916,599 to $20,518,815 as
a result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Technology Fee Reserve -
Beginning Fund
Balance/Ending Fund Balance
Reconciliation
(16,371) (16,371) This action decreases the Technology Fee Reserve Beginning and Ending Fund Balances as
a result of the FY 2023/24 year-end actual
reconciliation (majority affirmative Council
votes required).

Advanced Planning Fee
Reserve - Beginning Fund
Balance/Ending Fund Balance
Reconciliation
1,209,786 1,209,786 This action increases the Advanced Planning Reserve Beginning and Ending Fund Balance to
account for planning revenues in excess of the
related expenditures in FY 2023/24 (majority
affirmative Council votes required).

Historical Preservation
Reserve - Beginning Fund
Balance/Ending Fund Balance
Reconciliation
1,893 1,893 This action increases the Historic Preservation Reserve Beginning and Ending Fund Balances as
a result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning Fund Balance -
Restricted for PrePayments/Public Works
Department Budget
93,892 93,892 This action recognizes the Beginning Fund Balance - Restricted for Prepayments to
carryforward remaining developer deposit funds.

Revenues were originally collected to compensate
for third party plan review and inspection services
as well as services from the Public Works property
development division. These funds are
recommended to be allocated to the Public Works
Department to provide these services (majority
affirmative Council votes required).

Pension Trust Reserve -
Beginning Fund
Balance/Ending Fund Balance
Reconciliation
1,749,421 1,749,421 This action increases the Pension Trust Reserve Beginning and Ending Fund Balances as a result
of the FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

General Fund
FY 2024/25 Budget Amendments
General Fund (001)
1 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
General Fund
FY 2024/25 Budget Amendments
General Fund (001)
Accrued Liability Reserve -
Beginning Fund
Balance/Ending Fund Balance
Reconciliation
1,882,000 1,882,000 This action increases the Accrued Liability Reserve Beginning and Ending Fund Balances as
a result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Transfer from the Other City
Department Operating Grant
Trust Fund
8,135 This action establishes a transfer from the Other City Departments Operating Grant Trust Fund to
return unused funding related to COVID-19
($5,411) and to close out the Tobacco Free Cities
grant program ($2,724) (five affirmative Council
votes required to appropriate additional
revenue).

Transfer from the Public
Works Capital Projects
Management Fund
162,677 This action establishes a transfer from the Public Works Capital Projects Management Fund to
reflect the return of FY 2023/24 savings in costs
that were originally funded by the General Fund
(five affirmative Council votes required to
appropriate additional revenue).

Transfer from the General
Government Capital
Fund/Capital Projects Reserve
84,237 84,237 This action establishes a transfer from the General Government Capital Fund in the amount of
$84,237 and an associated increase to the Capital
Projects Reserve to return capital project savings
from the Fire Station Video Conferencing
($82,323) and Computer Replacement Program
($1,914) projects (five affirmative Council votes
required to appropriate additional revenue).

Transfer from the Parks and
Recreation Capital
Fund/Capital Projects Reserve
2,642 2,642 This action establishes a transfer from the Parks and Recreation Capital Fund in the amount of
$2,642 and an associated increase to the General
Fund Capital Project Reserve to return capital
project savings for the Senior Center Natatorium
HVAC System Replacement Ph l project that was
originally funded by the General Fund (five
affirmative Council votes required to
appropriate additional revenue).
2 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
General Fund
FY 2024/25 Budget Amendments
General Fund (001)
Transfer from the Streets and
Highways Capital Fund/Capital
Projects Reserve
11,576 11,576 This action establishes a transfer from the Streets and Highways Capital Fund in the amount of
$11,576 and an associated increase to the
General Fund Capital Project Reserve to return
capital project savings from the Lick Mill-East
River Parkway Crosswalk Improvements project
that was originally funded by the General Fund
(five affirmative Council votes required to
appropriate additional revenue).

Transfer to the Fire CUPA
Fund
392,826 This action transfers CUPA-related revenue above the budgeted estimate that was recorded in the
General Fund in FY 2023/24 to the new Fire
CUPA Fund. All CUPA-related activities will be
shifted to the new CUPA Fund beginning in FY
2025/26 (five affirmative Council votes required
for the use of unused balances).

City Manager's Office /
Commerce and Peddler's
Plaza
(1,000,000) Based on actual FY 2023/24 expenditures, this action decreases the budgeted carryover for
Commerce and Peddler's Plaza maintenance and
repair costs by $1.0 million (from $1.5 million to
$0.5 million) (majority affirmative Council votes
required).

Transfer to Public Buildings
Capital Fund / Commerce and
Peddler's Plaza
429,894 This action transfers $429,894 of excess rental revenue collected from Commerce and Peddler's
Plaza to the Public Buildings Capital Fund. This
funding will establish a new project to account for
the maintenance of the two properties (five
affirmative Council votes required for the use
of unused balances).

Transfer to the Patrick Henry
Infrastructure Improvement
Fund
4,266 This action transfers $4,266 to the Patrick Henry Infrastructure Improvement Fund to offset the FY
2023/24 negative ending fund balance in that fund
(five affirmative Council votes required for the
use of unused balances).
3 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
General Fund
FY 2024/25 Budget Amendments
General Fund (001)
Transfer to the Public
Buildings Capital Fund
(Building Parking Lot
Improvements Project)
216,000 This action transfers $216,000 to the Public
Building Parking Lot Improvements Project in the
Public Buildings Capital Fund to address the
additional funding needed for the Central Park
Library concrete replacement project that is
included in this project. The cost for the library
portion of the project, which now incorporates
recessed lighting in the concrete pathway, is
estimated at $505,000 based on the project bids
(five affirmative Council votes required for the
use of unused balances).

Bond Implementation 1,000,000 This action sets aside $1.0 million for anticipated costs related to the implementation of the $400
million General Obligation Bond approved by the
voters on November 5, 2024 (five affirmative
Council votes required for the use of unused
balances).

Transfer to the General
Government Capital Fund
(FHRMS Update Project)
1,000,000 This action transfers $1,000,000 to the Financial and Human Resources Management System
(FHRMS) Update Project in the General
Government Capital Fund to fund the PeopleSoft
upgrade, implement procurement contracts and
requisitions modules, P-cards, expense
management, and other functionalities as well as
streamline inventory and warehouse management
(five affirmative Council votes required for the
use of unused balances).

City Clerk's Office (General
Election Costs)
82,000 This action requests $82,000 to increase the
budget for general elections (from $420,000 to
$502,000) based on the most recent cost estimate
for the November 2024 election (five affirmative
Council votes required for the use of unused
balances).

Human Resources
Department (Safety
Evaluations and Program
Development)
100,000 This action requests $100,000 for a consultant
conducting a city-wide safety audit to ensure
compliance with State regulatory programs.

Funding will expand the scope of work to identify
and implement State mandated trainings, as well
as develop programs that are required and
currently not in place (five affirmative Council
votes required for the use of unused
balances).
4 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
General Fund
FY 2024/25 Budget Amendments
General Fund (001)
Human Resources
Department (Addition of 2.0
FTE for Safety Programs
Implementation)
- This action adds 1.0 Safety Officer/Division
Manager and 1.0 Management Analyst in the
Human Resources Department to respond to
safety and training needs that have previously
been brought forward. With the city-wide safety
review underway, the consultant identified the
need for 1.0 Division Manager (Safety Officer)
ongoing to manage and oversee the
implementation of the recommendations that will
be included in the final safety review report. In
addition, 1.0 Management Analyst is needed to
provide support to the Division Manager to
centralize, program, and track safety compliance.

The additional positions will coordinate safety
programming, worker's compensation, and
employee wellness. Factoring in the estimated
timeline for hiring, this cost will be absorbed in FY
2024/25. An ongoing cost of approximately
$524,000 will be incorporated into future budgets
(five affirmative Council votes required for the
use of unused balances).

Human Resources
Department (As-Needed for
Recruitments)
93,000 This action requests $93,000 of as-needed
funding for HR Technicians to provide recruitment
support. The Management Analyst supervises and
leads city-wide recruitments. As the Management
Analyst is anticipated to provide support to the City
Manager's Office beginning January 2025, asneeded funding will provide recruitment support during that time (five affirmative Council votes
required for the use of unused balances).

Human Resources (Labor
Negotiations)
150,000 This action increases the Human Resources
Department for contractual services related to
labor negotiations (five affirmative Council votes
required for the use of unused balances).
5 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
General Fund
FY 2024/25 Budget Amendments
General Fund (001)
Transfer from the Other City
Departments Operating Grant
Trust Fund (FEMA COVID
Reimbursements)/Budget
Stabilization Reserve
1,356,446 1,356,446 This action recognizes a transfer from the Other City Departments Operating Grant Trust Fund
used to record the FEMA reimbursements for
COVID-related expenditures in prior years. The
General Fund had previously transferred funding
to the Other City Departments Operating Grant
Trust Fund to offset those COVID-related
expenses. These funds are recommended to be
allocated to the Budget Stabilization Reserve (five
affirmative Council votes required to
appropriate additional revenue).

Other Revenue (Stadium
Settlement Funds)/Budget
Stabilization Reserve
7,324,722 7,324,722 This action recognizes Stadium settlement funds related to performance-based rent for FY 2022/23
($4,174,584) and FY 2023/24 ($3,150,138). These
funds are recommended to be set aside in the
Budget Stabilization Reserve (five affirmative
Council votes required to appropriate
additional revenue).

Pension Trust Reserve 5,379,912 This action increases the Pension Trust Reserve by $5.4 million which represents 1% of the
unfunded liability for the General Fund. Per the
City's Budget Policies, the goal is to increase the
Pension Trust Reserve by 1% of the unfunded
liability annually. This action would bring the
reserve in the General Fund to $34.6 million,
which represents 6.4% of the unfunded liability of
$538.0 million (five affirmative Council votes
required for the use of unused balances).

Budget Stabilization Reserve 7,525,130 This action increases the Budget Stabilization Reserve (BSR) to allocate additional fund balance
from FY 2023/24. This action, along with the
allocations from the stadium settlement funds and
the FEMA reimbursements, would increase the
BSR by $16.2 million (from $53.8 million to $70.0
million) (five affirmative Council votes required
for the use of unused balances).

Ending Fund Balance -
Unrestricted
2,400,000 Increase the Unrestricted Ending Fund Balance to set aside funds to address funding needs that
arise during FY 2024/25 (majority affirmative
Council votes required).
31,473,272 31,473,272
6 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
397,418 397,418 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
397,418 397,418
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
2,516,747 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Restricted
Levy Funds
316,568 316,568 This action changes the Restricted Levy Funds - Beginning Fund Balance and Ending Fund
Balance as a result of the FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Ending Fund Balance -
Operations and Maintenance
Reserve
4,600,000 This action establishes an Operations and
Maintenance Reserve in the amount of
$4,000,000. This brings the reserve level to
approximately 90 days of operations, which meets
the reserve target (five affirmative Council votes
required for the use of unused balances).

Unrestricted Ending Fund
Balance
(2,083,253) This action reduces the Unrestricted Ending Fund Balance (from $2,435,993 to $352,740) and
reallocates the funding to establish an Operations
and Maintenance Reserve (majority affirmative
Council votes required).
2,833,315 2,833,315
FY 2024/25 Budget Amendments
Convention Center Enterprise Fund (860)
Enterprise Funds
Cemetery Fund (093)
7 Attachment 2
FY 2024/25 Budget Amendments
Enterprise Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Public Benefits
Program
409,701 409,701 This action changes the Public Benefits Program - Beginning Fund Balance and Ending Fund
Balance as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Mandated Program Costs (500,000) This action decreases the Mandated Program Costs appropriation to align with available Low
Carbon Fuel Program funds and customer
participation (majority affirmative Council votes
required).

Ending Fund Balance - Low
Carbon Fuel Program
500,000 This action increases the Low Carbon Fuel
Program - Ending Fund Balance to offset the
action above (majority affirmative Council votes
required).

Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Low Carbon
Fuel Program
(485,833) (485,833) This action changes the Low Carbon Fuel Program - Beginning Fund Balance and Ending
Fund Balance as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Greenhouse
Gas Program
4,088,853 4,088,853 This action changes the Greenhouse Gas Program - Beginning Fund Balance and Ending
Fund Balance as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).
4,012,721 4,012,721
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
(4,375,078) This action decreases the Unrestricted Beginning Fund Balance (from $95,313,916 to $90,938,838)
as a result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning / Ending Fund
Balance Reconciliation -
Infrastructure Reserve
30,000,000 10,000,000 This action increases the Infrastructure Reserve Beginning Fund Balance (from $20,000,000 to
$50,000,000) and the Ending Fund Balance (from
$40,000,000 to $50,000,000) as a result of FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).

Electric Operating Grant Trust Fund (191)
Electric Utility Fund (091)
8 Attachment 2
FY 2024/25 Budget Amendments
Enterprise Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning / Ending Fund
Balance Reconciliation -
Operations and Maintenance
Reserve
28,750,000 2,640,000 This action increases the Operations and Maintenance Reserve Beginning Fund Balance
(from $166,250,000 to $195,000,000) and Ending
Fund Balance (from $192,360,000 to
$195,000,000) as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Ending Fund Balance -
Operations and Maintenance
Reserve
62,000,000 This action increases the Operations and
Maintenance Reserve Ending Fund Balance (from
$195,000,000 to $257,000,000) to contribute funds
to the reserve. This brings the reserve level to
approximately 154 days of operations, which is
within the target range of 90 to 180 days of
operations (five affirmative Council votes
required for the use of unused balances).

Beginning / Ending Fund
Balance Reconciliation - Rate
Stabilization Reserve
2,000,000 2,000,000 This action increases the Rate Stabilization Reserve Beginning Fund Balance (from
$64,000,000 to $66,000,000) and the Ending Fund
Balance (from $68,000,000 to $70,000,000) as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning / Ending Fund
Balance Reconciliation -
Trading Restricted Reserve
(1,677,372) (1,677,372) This action decreases the Trading Restricted Reserve - Beginning and Ending Fund Balance
(from $11,127,179 to $9,449,807) as a result of
FY 2023/24 year-end actuals reconciliation. The
reserve reflects cash set aside for trading activity
(majority affirmative Council votes required).

Beginning / Ending Fund
Balance Reconciliation -
Pension Trust Reserve
541,778 541,778 This action increases the Pension Trust Reserve - Beginning and Ending Fund Balance (from
$9,524,096 to $10,065,874) as a result of FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).

Ending Fund Balance -
Pension Trust Reserve
761,105 As part of the City's Budget Policy, the targeted annual contribution for the Pension Trust Reserve
is 1% of the City's unfunded pension liability. In
accordance with this policy, this action increases
the Pension Trust Reserve Ending Fund Balance,
from $10,065,874 to $10,826,979. This brings the
reserve level to 10% of the unfunded liability for
the Electric Utility Fund (five affirmative Council
votes required for the use of unused
balances).

Electric Utility Fund (091) (Cont'd.)
9 Attachment 2
FY 2024/25 Budget Amendments
Enterprise Funds
Item
Source of
Funds
Use of
Funds Explanation
Unrestricted Ending Fund
Balance
(21,026,183) This action reduces the Unrestricted Ending Fund Balance (from $108,095,323 to $87,069,140) and
reallocates the funding to reserves to align with
reserve targets (five affirmative Council votes
required for the use of unused balances).
55,239,328 55,239,328
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
2,627,701 This action increases the Unrestricted Beginning Fund Balance from $9,319,159 to $11,946,860 as
a result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Ending Fund Balance -
Operations & Maintenance
Reserve
2,000,000 This action increases the Operations and
Maintenance Reserve Ending Fund Balance (from
$14,348,279 to $16,348,279) to contribute funds to
the reserve. This brings the reserve level to
approximately 168 days of operations, which
meets the target of 90 days of operations (five
affirmative Council votes required for the use
of unused balances).

Beginning / Ending Fund
Balance Reconciliation -
Pension Trust Reserve
50,853 50,853 This action increases the Pension Trust Reserve Beginning and Ending Fund Balance (from
$907,899 to $958,752) as a result of the FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).

Ending Fund Balance -
Pension Trust Reserve
73,346 As part of the City's Budget Policy, the targeted annual contribution for the Pension Trust Reserve
is 1% of the City's unfunded pension liability. In
accordance with this policy, this action increases
the Pension Trust Reserve Ending Fund Balance,
from $958,752 to $1,032,098. This brings the
reserve level to 10% of the unfunded liability for
the Sewer Utility Fund (five affirmative Council
votes required for the use of unused
balances).

Ending Fund Balance -
Unrestricted
554,355 This change to the Ending Fund Balance offsets
the recommended actions in this fund (majority
affirmative Council votes required).
2,678,554 2,678,554
Sewer Utility Fund (094)
Electric Utility Fund (091) (Cont'd.)
10 Attachment 2
FY 2024/25 Budget Amendments
Enterprise Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
3,761,574 This action increases the Unrestricted Beginning Fund Balance from $4,182,225 to $7,943,799 as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning / Ending Fund
Balance Reconciliation -
Pension Trust Reserve
24,831 24,831 This action increases the Pension Trust Reserve Beginning and Ending Fund Balance (from
$445,107 to $469,938) as a result of FY 2023/24
year-end actuals reconciliation (majority
affirmative Council votes required).

Transfer to the Solid Waste
Capital Fund
500,000 This action increases the transfer to the Solid Waste Capital Fund to cover Sanitary Landfill
Development - Corrective Action Landfill reserve
costs (five affirmative Council votes required
for the use of unused balances).

Ending Fund Balance -
Operations and Maintenance
Reserve
7,679,279 This action increases the Operations and
Maintenance Reserve Ending Fund Balance (from
$2,675,520 to $10,354,799) to contribute funds to
the reserve. This brings the reserve level to
approximately 90 days of operations, which meets
the target of 90 days of operations (five
affirmative Council votes required for the use
of unused balances).

Ending Fund Balance -
Pension Trust Reserve
36,058 As part of the City's Budget Policy, the targeted annual contribution for the Pension Trust Reserve
is 1% of the City's unfunded pension liability. In
accordance with this policy, this action increases
the Pension Trust Reserve Ending Fund Balance,
from $469,938 to $505,996. This brings the
reserve level to 10% of the unfunded liability for
the Solid Waste Fund (five affirmative Council
votes required for the use of unused
balances).

Ending Fund Balance -
Unrestricted
(4,453,763) This change to the Ending Fund Balance offsets the recommended actions in this fund (majority
affirmative Council votes required).
3,786,405 3,786,405
Solid Waste Fund (096)
11 Attachment 2
FY 2024/25 Budget Amendments
Enterprise Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
1,744,163 This action increases the Unrestricted Beginning Fund Balance from $651,822 to $2,395,985 as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning / Ending Fund
Balance Reconciliation -
Pension Trust Reserve
8,946 8,946 This action increases the Pension Trust Reserve Beginning Fund Balance and the Ending Fund
Balance (from $159,177 to $168,123) as a result
of the FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

Resource/Production -
Carryover
1,650,000 This action carries over funding in the Resource/ Production appropriation to account for the
recycled water costs from April through June
2024. The invoice for the last quarter was received
after the close of FY 2023/24 and was recorded in
the current fiscal year (five affirmative Council
votes required for the use of unused
balances).

Ending Fund Balance -
Infrastructure Reserve
27,500 This action increases the Infrastructure Reserve Ending Fund Balance (from $24,000 to $51,500)
to contribute funds to the reserve. This reserve
level meets the target level of 20% of the average
capital improvement program budget (five
affirmative Council votes required for the use
of unused balances).

Ending Fund Balance -
Pension Trust Reserve
12,829 As part of the City's Budget Policy, the targeted annual contribution for the Pension Trust Reserve
is 1% of the City's unfunded pension liability. In
accordance with this policy, this action increases
the Pension Trust Reserve Ending Fund Balance,
from $168,123 to $180,952. This brings the
reserve level to 10% of the unfunded liability for
the Water Recycling Fund (five affirmative
Council votes required for the use of unused
balances).

Ending Fund Balance -
Unrestricted
53,834 This change to the Ending Fund Balance offsets
the recommended actions in this fund (majority
affirmative Council votes required).
1,753,109 1,753,109
Water Recycling Fund (097)
12 Attachment 2
FY 2024/25 Budget Amendments
Enterprise Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
3,378,905 This action increases the Unrestricted Beginning Fund Balance from $1,627,218 to $5,006,123 as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Pension Trust
Reserve
105,943 105,943 This action increases the Pension Trust Reserve Beginning and Ending Fund Balance (from
$1,821,694 to $1,927,637) as a result of FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).

Ending Fund Balance - Rate
Stabilization Reserve
1,000,000 This action increases the Rate Stabilization
Reserve Ending Fund Balance (from $5,823,460
to $6,823,460) to meet the target reserve level of
10% of the projected rate payer revenue (five
affirmative Council votes required for the use
of unused balances).

Ending Fund Balance -
Operations & Maintenance
Reserve
2,000,000 This action increases the Operations and
Maintenance Reserve Ending Fund Balance (from
$5,435,580 to $7,435,580) to contribute funds to
the reserve. This brings the reserve level to
approximately 47 days of operations, which is still
below the target of 90 days of operations (five
affirmative Council votes required for the use
of unused balances).

Ending Fund Balance -
Pension Trust Reserve
143,261 As part of the City's Budget Policy, the targeted annual contribution for the Pension Trust Reserve
is 1% of the City's unfunded pension liability. In
accordance with this policy, this action increases
the Pension Trust Reserve Ending Fund Balance,
from $1,927,637 to $2,070,898. This brings the
reserve level to 10% of the unfunded liability for
the Water Utility Fund (five affirmative Council
votes required for the use of unused
balances).

Ending Fund Balance -
Unrestricted
235,644 This change to the Ending Fund Balance offsets
the recommended actions in this fund (majority
affirmative Council votes required).
3,484,848 3,484,848
Water Utility Fund (092)
13 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
36,242 36,242 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
36,242 36,242
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
2,436,731 This action increases the Unrestricted Beginning Fund Balance from $32,170,843 to $34,607,574
as a result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Community Development -
Contractual Services
1,450,000 This action reflects carryover of $1.5 million from FY 2023/24 for contractual services, related to
master service agreements for ten consulting
firms for as-needed consultant plan check,
inspections, and permitting support services (five
affirmative Council votes required for the use
of unused balances).

Unrestricted Ending Fund
Balance
986,731 This change to the Unrestricted Ending Fund
Balance offsets the recommended action above
(five affirmative Council votes required for the
use of unused balances).
2,436,731 2,436,731
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - CASp Reserve
- Restricted
10,539 10,539 This action changes the Restricted CASp Reserve - Beginning Fund Balance and Ending Fund
Balance as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Bridge Maintenance District #2 Fund (463)
Building Development Services Fund (155)
Building Special Programs and Training Fund (220)
14 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Seismic Admin
Reserve - Restricted
12,003 12,003 This action changes the Restricted Seismic Admin Reserve - Beginning Fund Balance and Ending
Fund Balance as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Building
Standard - Restricted
(331) (331) This action changes the Restricted Building Standard Beginning Fund Balance and Ending
Fund Balance as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).
22,211 22,211
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
6,785,735 This action increases the Unrestricted Beginning Fund Balance from $9,340,353 to $16,126,088 as
a result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Community Development -
Housing - Capital Outlay
4,944,484 This action reflects the carryover of $4.9 million from FY 2023/24 for the Civic Center Low Income
Housing project. On November 14, 2023, the City
Council approved an action to appropriate a total
of $4.9 million to the Charities Housing
Development Corporation of Santa Clara County.

This will be treated as a loan and is meant to
provide funding for the construction of affordable
housing units at 1601 Civic Center Drive (five
affirmative votes required for the use of
unused balances).

Unrestricted Ending Fund
Balance
1,841,251 This change to the Ending Fund Balance offsets the recommended actions above (five affirmative
votes required for the use of unused
balances).
6,785,735 6,785,735
Building Special Programs and Training Fund (220) (Cont'd.) City Affordable Housing Fund (165)
15 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
121,925 This action increases the Unrestricted Beginning Fund Balance from $739,349 to $861,274 as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning / Ending Fund
Balance Reconciliation -
Capital Reserve
(637) (637) This action decreases the Capital Reserve
Beginning Fund Balance (from $275,672 to
$275,035) and Ending Fund Balance (from
$353,983 to $353,346) as a result of FY 2023/24
year-end actuals reconciliation (majority
affirmative Council votes required).

Special Tax Revenues 636 This action increases the revenue estimate for the community facilities district (CFD) special tax levy
from $391,557 to $392,193 based on the latest
CFD Tax Administration Report. This estimate is
based on 501 parcels within the CFD that have
been issued a building permit (five affirmative
Council votes required to appropriate
additional revenue).

Ending Fund Balance - Capital
Reserve
127 This action increases the Capital Reserve - Ending
Fund Balance to allocate 20% of the increase in
the projected special tax revenues (five
affirmative Council votes required to
appropriate additional revenue).

Ending Fund Balance -
Unrestricted
122,434 This change to the Ending Fund Balance offsets
the recommended actions above (majority
affirmative Council votes required).
121,924 121,924
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
354,934 354,934 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
354,934 354,934
Community Facilities District 2019-1 Lawrence Station (027) Convention Center Maintenance District Fund (026)
16 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
62,804 62,804 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Reserve for
Maintenance
1,226 1,226 This action changes the Beginning Fund Balance and Ending Fund Balance Reserve for
Maintenance as a result of the FY 2023/24 yearend actuals reconciliation (majority affirmative Council votes required).
64,030 64,030
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
52,015 52,015 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
52,015 52,015
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
91,789 This action increases the Unrestricted Beginning Fund Balance from $0 to $91,789 as a result of FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).

Other Agencies Revenue /
Local Early Action Planning
Program
166,087 189,491 This action carries over grant revenue not yet received and unspent appropriations for the Local
Early Action Planning grant program. This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required to appropriate additional revenue and
for the use of unused balances).

Regional Early Action Planning 52,684 This action carries over unspent funds for the Regional Early Action Planning grant program.

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Endowment Care Fund (077)
Downtown Parking Maintenance District Fund (025)
Engineering Operating Grant Trust Fund (144)
17 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Tasman East Specific Plan 15,701 This action carries over unspent funds for the Tasman East Specific Plan grant. This is a result
of the FY 2023/24 year-end actuals reconciliation
(five affirmative Council votes required for the
use of unused balances).
257,876 257,876
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation
1,595,821 This action increases the Unrestricted Beginning Fund Balance from $0 to $1,595,821 as a result of
the FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

City Attorney's Office 32,189 This action carries over funding from unspent funds designated to the City Attorney's Office for
Environmental Enforcement Fines ($32,189). This
is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

City Manager's Office 12,974 This action carries over unspent funds designated to the City Manager's Office for the Caltrain
Station ($12,974). This is a result of the FY
2023/24 year-end actuals reconciliation (five
affirmative Council votes required for the use
of unused balances).

Developer Contributions /
Community Development
Department
49,500 49,500 This action carries over revenue not yet received and unspent funds for the Tasman East
Contributions. This is a result of the FY 2023/24
year-end actuals reconciliation (five affirmative
Council votes required to appropriate
additional revenue and for the use of unused
balances).

Expendable Trust Fund (079)
Engineering Operating Grant Trust Fund (144) (Cont'd.)
18 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Fire Department 92,322 This action carries over funding from unspent funds designated to the Fire Department for the
following: Fire Prevention ($1,708), Fire - Haz Mat
($1,598), Fire - Certification Grant ($5,223), Fire
EMS Grant ($2,681), OES Emergency Preparation
($75,000), Training Emergency Preparation
($4,133), and Training Classes ($1,979). This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Library Department 19,488 This action carries over funding from unspent donations designated to the Library Department
for CLSA Transaction Based Reimbursement
($1,770) and the Public Library Foundation
($17,718). This is a result of the FY 2023/24 yearend actuals reconciliation (five affirmative Council votes required for the use of unused
balances).

Parks and Recreation
Department
57,500 This action carries over funding from unspent
donations designated to the Parks and Recreation
Department for Parks events ($57,500). This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Police Department 832,411 This action carries over funding from unspent funds designated to the Police Department for the
following: Bingo Enforcement Fees ($344,040),
Opioid Settlement ($210,963), Seized Asset
Funds for local ($41) and for State ($275,047),
and Shooting Range Recycled Casings ($2,320).

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Expendable Trust Fund (079) (Cont'd.)
19 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Public Works 1,251 14,492 This action increases the reimbursements for SVACA Billing not yet received. This action also
carries over funding from unspent funds
designated to the Public Works Department for
Environment Enforcement Fees ($12,875) and
Seized Asset Funds for local ($1,617). This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required to appropriate additional revenue and
for the use of unused balances).

Transfer to the Fire CUPA
Fund
535,696 This action carries over funding from unspent
funds designated to the Fire Department for
Certified Unified Program Agency (CUPA)
enforcement and transfers this balance to the
newly established Fire CUPA Fund (five
affirmative Council votes required for the use
of unused balances).
1,646,572 1,646,572
Item
Source of
Funds
Use of
Funds Explanation
Transfer from the Expendable
Trust Fund / CUPA
Enforcement
535,696 535,696 This action establishes the Fire CUPA Fund to allow for the Fire Department to separately track
Certified Unified Program Agency (CUPA)-related
activities associated with state hazardous waste
and hazardous materials regulatory management.

This recognizes a transfer from the Expendable
Trust Fund for the balance of all CUPA
enforcement penalty funding and establishes a
CUPA enforcement budget (majority affirmative
Council votes required).

Transfer from the General
Fund
392,826 This action transfers CUPA-related revenue above the budgeted estimate that was recorded in the
General Fund in FY 2023/24. All CUPA-related
activities will be shifted to the new CUPA fund
beginning in FY 2024/25 (five affirmative Council
votes required to appropriate additional
revenue).

Fire CUPA Fund (159)
Expendable Trust Fund (079) (Cont'd.)
20 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Unrestricted Ending Fund
Balance
392,826 This change to the Ending Fund Balance offsets
the recommended actions above (five affirmative
Council votes required to appropriate
additional revenue).
928,522 928,522
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
819,308 819,308 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
819,308 819,308
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation
(1,615,230) This action decreases the Unrestricted Beginning Fund Balance by $1,615,230 (from $0 to -
$1,615,230) as a result of the FY 2023/24 yearend actuals reconciliation (majority affirmative Council votes required).

Assistance to Firefighters
Grant FY21/22
68,960 81,414 This action carries over grant revenue not yet received and unspent funds for the Assistance to
Firefighters Grant FY 21/22. This is a result of the
FY 2023/24 year-end actuals reconciliation (five
affirmative Council votes required to
appropriate additional revenue and for the use
of unused balances).

California Environmental
Protection Agency
Environmental Enforcement
Training
26,096 This action carries over unspent funds for the
California Environmental Protection Agency
Environmental Enforcement Training. This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Fire Development Services Fund (158)
Fire Operating Grant Trust Fund (178)
Fire CUPA Fund (159) (Cont'd.)
21 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Emergency Management
Preparedness Grant 2023
52,565 51,234 This action carries over grant revenue not yet received and unspent funds for the Emergency
Management Preparedness Grant 2023. This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required to appropriate additional revenue and
for the use of unused balances).

Emergency Medical Services
County Patient Care System
2023
51,446 752 This action carries over grant revenue not yet received and unspent funds for the Emergency
Medical Services County Patient Care System
2023. This is a result of the FY 2023/24 year-end
actuals reconciliation (five affirmative Council
votes required to appropriate additional
revenue and for the use of unused balances).

International Association of
Fire Chiefs Grant 2023
505 2,744 This action carries over grant revenue not yet received and unspent funds for the International
Association of Fire Chiefs Grant 2023. This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required to appropriate additional revenue and
for the use of unused balances).

Staffing for Adequate Fire and
Emergency Response
(SAFER)
1,935,038 This action carries over grant revenue not yet received for the Staffing for Adequate Fire and
Emergency Response (SAFER) grant. This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required to appropriate additional revenue).

State Homeland Security
Grant Program FY 21/22
256,430 50,073 This action carries over grant revenue not yet received and unspent funds for the State
Homeland Security Grant Program FY21/22. This
is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required to appropriate additional revenue and
for the use of unused balances).

Fire Operating Grant Trust Fund (178) (Cont'd.)
22 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Urban Search and Rescue
Team Training
22,983 This action carries over reimbursement revenue
not yet received for the Urban Search and Rescue
Team Trainings. This is a result of the FY 2023/24
year-end actuals reconciliation (five affirmative
Council votes required to appropriate
additional revenue).

Unrestricted Fund Balance 560,384 This change to the Unrestricted Ending Fund Balance offsets the recommended action above
(five affirmative Council votes required for the
use of unused balances).
772,697 772,697
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
1,232,322 1,232,322 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
1,232,322 1,232,322
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
(341,756) This action decreases the Unrestricted Beginning Fund Balance from $0 to ($341,756) as a result of
FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

Beginning Fund Balance
Reconciliation - Restricted
Program Income
590,766 This action increases the Beginning Fund Balance - Restricted Program Income from $0 to $590,766
as a result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Fire Operating Grant Trust Fund (178) (Cont'd.)
Gas Tax Fund (121)
Housing and Urban Development Fund (562)
23 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue 3,648,495 This action adjusts the FY 2024/25 entitlement funds for CDBG from $899,653 to $984,693 and
for HOME from $364,642 to $355,268. This action
also carries over grant revenue from HUD that
was unspent in FY 2023/24 and recognizes that
revenue in FY 2024/25 in the amount of
$3,572,829. Of the $3,572,829 carryover amount,
$1,598,263 is CDBG funding not yet drawn down,
$457,447 as HOME funding not yet drawn down,
and the remaining $1,517,119 as HOME-ARP
funding not yet drawn down (five affirmative
Council votes required to appropriate
additional revenue).

CDBG - Public Services (2,079) This action decreases the CDBG - Public Services appropriation, from $525,679 to $523,600, to
reflect updated CDBG entitlement and program
income (majority affirmative Council votes
required).

NCIP - CDBG 665,702 This action carries over unspent appropriations in the NCIP - CDBG project from FY 2023/24 and
adjusts the FY 2024/25 project budget from
$324,321 to $990,023 (five affirmative Council
votes required for the use of unused
balances).

Rehab - Affordable Rental
Housing
1,173,394 This action carries over unspent funds in the Rehab - Affordable Rental Housing project from
FY 2023/24 and increases the FY 2024/25 project
budget from $100,000 to $2,116,394 (five
affirmative Council votes required for the use
of unused balances).

Rehab - Public Facilities 575,438 This action carries over unspent funds in the Rehab - Affordable Rental Housing project from
FY 2023/24 and adjusts the FY 2024/25 project
budget from $0 to $575,438 (five affirmative
Council votes required for the use of unused
balances).

Housing and Urban Development Fund (562) (Cont'd.)
24 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
HOME Admin Contracts (937) This action decreases the HOME Admin Contracts appropriation, from $46,464 to $45,527, to reflect
updated HOME entitlement and program income
(majority affirmative Council votes required).

CHDO Project (1,406) This action decreases the CHDO Project appropriation, from $54,696 to $53,290, to reflect
updated HOME entitlement funding (majority
affirmative Council votes required).

Homeless Tenant Based
Rental Assistance
(29,726) This action decreases the Homeless Tenant
Based Rental Assistance appropriation, from
$730,908 to $701,182, to reflect updated HOME
entitlement funding (majority affirmative Council
votes required).

HOME American Rescue Plan
Program
1,517,119 This action carries over unspent funds in the HOME American Rescue Plan Program project
from FY 2023/24 and increases the FY 2024/25
project budget from $0 to $1,517,119 (five
affirmative Council votes required for the use
of unused balances).
3,897,505 3,897,505
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance/
Ending Fund Balance
Reconciliation - Unrestricted
350,577 350,577 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
350,577 350,577
Housing and Urban Development Fund (562) (Cont'd.)
Housing Authority Fund (164)
25 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance/
Ending Fund Balance
Reconciliation - Unrestricted
806,100 806,100 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
806,100 806,100
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation
179,761 This action increases the Unrestricted Beginning Fund Balance from $0 to $179,761 as a result of
the FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

City Library Foundation Trust 139,444 This action carries over unspent funds associated with the City Library Foundation Trust. This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

In Memory J. Jaffer 1,440 This action carries over unspent funds from the In Memory J. Jaffer donation. This is a result of the
FY 2023/24 year-end actuals reconciliation (five
affirmative Council votes required for the use
of unused balances).

In Memory Of M. Dry 4,000 This action carries over unspent funds from the In Memory Of M. Dry donation. This is a result of the
FY 2023/24 year-end actuals reconciliation (five
affirmative Council votes required for the use
of unused balances).

Library Books 1,300 This action carries over unspent funds for Library Books. This is a result of the FY 2023/24 year-end
actuals reconciliation (five affirmative Council
votes required for the use of unused
balances).

Housing Successor Agency Fund (169)
Library Donations Trust Fund (072)
26 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Library Tote Bags 1,023 This action carries over unspent funds for Library Tote Bags. This is a result of the FY 2023/24 yearend actuals reconciliation (five affirmative Council votes required for the use of unused
balances).

Literacy Program 9,050 This action carries over unspent funds for the Literacy Program. This is a result of the FY
2023/24 year-end actuals reconciliation (five
affirmative Council votes required for the use
of unused balances).

SCSQ Irvine Contribution 22,755 This action carries over unspent funds from the SCSQ Irvine Contribution. This is a result of the
FY 2023/24 year-end actuals reconciliation (five
affirmative Council votes required for the use
of unused balances).

Summer Reading 749 This action carries over unspent funds from the Summer Reading donation. This is a result of the
FY 2023/24 year-end actuals reconciliation (five
affirmative Council votes required for the use
of unused balances).
179,761 179,761
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation
77,843 This action increases the Unrestricted Beginning Fund Balance from $0 to $77,843 as a result of
the FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

Adult Literacy Program 23-24 44,736 This action carries over unspent funds related to the Adult Literacy Program 23-24 grant. This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Library Donations Trust Fund (072) (Cont'd.)
Library Operating Grant Trust Fund (112)
27 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
ESL Tutoring Services 23-24 22,897 This action carries over unspent funds related to the ESL Tutoring Services 23-24 grant. This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Pacific Library Partnership
(PLP) Link+ Reimbursement
23-24
10,210 This action carries over unspent funds related to the PLP 23-24 reimbursement for the Link+
subscription. This is a result of the FY 2023/24
year-end actuals reconciliation (five affirmative
Council votes required for the use of unused
balances).
77,843 77,843
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation
1,808,135 This action increases the Unrestricted Beginning Fund Balance from $0 to $1,808,135 as a result of
the FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

Other Agency Revenue (FEMA
Reimbursement)/Transfer to
the General Fund
1,356,446 1,356,446 This action recognizes FEMA reimbursements for COVID-related expenditures in prior years and
transfers the funds to the General Fund. The
General Fund had previously transferred funding
to the Other City Departments Operating Grant
Trust Fund to offset those COVID-related
expenses (five affirmative Council votes
required to appropriate additional revenue).

City Manager's Office - Santa
Clara Overnight Care
Locations Program
1,800,000 This action carries over unspent funds related to the Santa Clara Overnight Care Locations
Program. This is a result of the FY 2023/24 yearend actuals reconciliation (five affirmative Council votes required for the use of unused
balances).

Transfer to the General Fund 8,135 This action establishes a transfer to the General Fund to return unused funding for expenses
related to COVID-19 ($5,411) and to close out the
Tobacco Free Communities program ($2,724)
(five affirmative Council votes required for the
use of unused balances).
3,164,581 3,164,581
Library Operating Grant Trust Fund (112) (Cont'd.)
Other City Departments Operating Grant Trust Fund (101) 28 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation
(25,911) This action decreases the Unrestricted Beginning Fund Balance from $135,086 to $109,175 as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Other Agencies Revenue
(Senior Nutrition Program)
11,729 This action carries over reimbursement revenue
not yet received for the Senior Nutrition Program.

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required to appropriate additional revenue).

Santa Clara County Fireworks
Grant FY 2024
5,000 This action carries over unspent funds for the
Santa Clara County Fireworks Grant FY 2024.

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Other Agencies Revenue
(Santa Clara Valley Open
Space Authority)
21,076 21,076 This action carries over revenue not yet received and unspent funds for the Santa Clara Valley
Open Space Authority grant. This is a result of the
FY 2023/24 year-end actuals reconciliation (five
affirmative Council votes required to
appropriate additional revenue and for the use
of unused balances).

Ending Fund Balance (19,182) This change to the Ending Fund Balance offsets the recommended actions above (majority
affirmative Council votes required).
6,894 6,894
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation
2,122,002 This action increases the Unrestricted Beginning Fund Balance from $0 to $2,122,002 as a result of
the FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

Parks and Recreation Operating Grant Trust Fund (111)
Police Operating Grant Trust Fund (177)
29 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Abandoned Vehicle Abatement 468,537 This action carries over unspent funds for the Abandoned Vehicle Abatement program. This is a
result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Alcoholic Beverage Control 23 -
24 40,676 843 This action carries over revenue not yet received and unspent funds for the Alcoholic Beverage
Control 23 - 24 grant. This is a result of the FY
2023/24 year-end actuals reconciliation (five
affirmative Council votes required to
appropriate additional revenue and for the use
of unused balances).

Board of State and Community
Correction 2017
38,544 This action carries over unspent funds for the
Board of State and Community Correction 2017
grant. This is a result of the FY 2023/24 year-end
actuals reconciliation (five affirmative Council
votes required for the use of unused
balances).

Board of State and Community
Correction 2020
121,451 This action carries over unspent funds for the
Board of Sate and Community Correction 2020
grant. This is a result of the FY 2023/24 year-end
actuals reconciliation (five affirmative Council
votes required for the use of unused
balances).

Board of State and Community
Correction 2023
82,987 This action carries over unspent funds for the
Board of Sate and Community Correction 2023
grant. This is a result of the FY 2023/24 year-end
actuals reconciliation (five affirmative Council
votes required for the use of unused
balances).

Citizens' Option for Public
Safety 2018/19
36,641 This action carries over unspent funds for the
Citizens' Option for Public Safety 2018/19 grant.

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Police Operating Grant Trust Fund (177) (Cont'd.)
30 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Citizens' Option for Public
Safety 2019/20
117,442 This action carries over unspent funds for the
Citizens' Option for Public Safety 2019/20 grant.

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Citizens' Option for Public
Safety 2020/21
163,432 This action carries over unspent funds for the
Citizens' Option for Public Safety 2020/21 grant.

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Citizens' Option for Public
Safety 2021/22
170,332 This action carries over unspent funds for the
Citizens' Option for Public Safety 2021/22 grant.

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Citizens' Option for Public
Safety 2022/23
234,894 This action carries over unspent funds for the
Citizens' Option for Public Safety 2022/23 grant.

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Citizens' Option for Public
Safety 2023/24
204,945 This action carries over unspent funds for the
Citizens' Option for Public Safety 2023/24 grant.

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Department of Justice
Tobacco 2024
27,680 27,680 This action carries over revenue not yet received and unspent funds for the Department of Justice
Tobacco 2024 grant. This is a result of the FY
2023/24 year-end actuals reconciliation (five
affirmative Council votes required to
appropriate additional revenue and for the use
of unused balances).

Police Operating Grant Trust Fund (177) (Cont'd.)
31 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Seized Asset Funds 305,240 This action carries over unspent funds from the Seized Asset Funds allocation. This is a result of
the FY 2023/24 year-end actuals reconciliation
(five affirmative Council votes required for the
use of unused balances).

State Homeland Security
Training 22
585 575 This action carries over revenue not yet received and unspent funds for the State Homeland
Security Training 22 grant. This is a result of the
FY 2023/24 year-end actuals reconciliation (five
affirmative Council votes required to
appropriate additional revenue and for the use
of unused balances).

West Valley College Training
Program
217,400 This action carries over unspent funds for the
West Valley College Training grant. This is a result
of the FY 2023/24 year-end actuals reconciliation
(five affirmative Council votes required for the
use of unused balances).
2,190,943 2,190,943
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation
402,169 This action increases the Unrestricted Beginning Fund Balance from $0 to $402,169 as a result of
FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

Other Revenue/Contractual
Services for Development
Review
92,913 495,082 This action recognizes developer contributions and carries over contractual services funding for
Environment Impact Reviews and other predevelopment studies that are required for development and paid by developers (five
affirmative Council votes required to
appropriate additional revenue and for the use
of unused balances).
495,082 495,082
Police Operating Grant Trust Fund (177) (Cont'd.)
Prefunded Plan Review Fund (157)
32 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation
741,426 This action increases the Unrestricted Beginning Fund Balance from $0 to $741,426 as a result of
FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

City Manager's Office 50,309 This action carries over unspent donations designated to the City Manager's Office for the
following: Bank of Santa Clara Car Seat Program
($500), Art in Public Places ($226), Championship
Teams ($1,344), Help Your Neighbor ($10,177),
Mission City Community ($67), Santa Clara Art in
Public Spaces ($37,720), and Undesignated
Donations ($275). This is a result of the FY
2023/24 year-end actuals reconciliation (five
affirmative Council votes required for the use
of unused balances).

Community Development
Department
5,766 This action carries over unspent donations
designated to the Community Development
Department including the Berryessa Adobe
Donations ($1,150) and Historical Preservation
($4,616). This is a result of the FY 2023/24 yearend actuals reconciliation (five affirmative Council votes required for the use of unused
balances).

Electric Utility Department 25 This action carries over unspent donations designated to the Electric Utility Department for
neighborhood solar ($25). This is a result of the
FY 2023/24 year-end actuals reconciliation (five
affirmative Council votes required for the use
of unused balances).

Fire Department 3,345 This action carries over unspent donations designated to the Fire Department including Fire
Safety ($1,961) and Public Education ($1,384).

This is a result of the FY 2023/24 year-end actuals
reconciliation (five affirmative Council votes
required for the use of unused balances).

Public Donations Fund (067)
33 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Parks and Recreation
Department
370,020 This action carries over unspent donations
designated to the Parks and Recreation
Department for the following: Arts, Crafts and
Wine Festival ($164,416), Case Management
Grant ($79,197), Community Garden ($50), Reed
& Grant Equipment ($632), Robert Jones Jr.

Theatre ($8,874), Youth Commission ($3,819),
and the Wade Brummal Scholarship Fund
($113,032). This is a result of the FY 2023/24 yearend actuals reconciliation (five affirmative Council votes required for the use of unused
balances).

Police Department 311,961 This action carries over unspent donations designated to the Police Department for the
following: Bicycle Safety Program ($1,377),
COVID Donations ($4,544), Team 200 ($300,000),
Training Simunition Program ($2,500), and the
Police Voucher Program ($3,540). This is a result
of the FY 2023/24 year-end actuals reconciliation
(five affirmative Council votes required for the
use of unused balances).
741,426 741,426
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
822,856 822,856 This action increases the Unrestricted Beginning Fund Balance and Ending Fund Balance from
$1,772,160 to $2,595,016 as a result of FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).
822,856 822,856
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
925,374 925,374 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
925,374 925,374
Public Donations Fund (067) (Cont'd.)
Public, Educational and Governmental Fee Fund (221)
Road Maintenance and Rehabilitation (SB1) Fund (122)
34 Attachment 2
FY 2024/25 Budget Amendments
Special Revenue Funds and Other Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
(1,008,237) (1,008,237) This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
(1,008,237) (1,008,237)
Traffic Mitigation Fund (123)
35 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
446,964 This action increases the Unrestricted Beginning Fund Balance from $494,348 to $941,312 as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Equipment
Reserve
189,717 189,717 This action increases the Beginning Fund Balance - Equipment Reserve and Ending Fund Balance -
Equipment Reserve from $1,030,886 to
$1,220,603 as a result of the FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Other Agencies Revenue
Carryover
963,000 This action carries over revenue not yet received from the House Appropriations Committee for the
Public Safety Communications Infrastructure
Project (majority affirmative Council votes
required).

Ending Fund Balance
Reconciliation - Unrestricted
1,409,964 This change to the Ending Fund Balance offsets the recommended actions above (majority
affirmative Council votes required).
1,599,681 1,599,681
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
63,335 63,335 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
63,335 63,335
FY2024/25 Budget Amendments
Internal Service Funds
Communication Acquisitions Fund (048)
Fleet Operations Fund (053)
36 Attachment 2
FY2024/25 Budget Amendments
Internal Service Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
974,615 974,615 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
974,615 974,615
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
198,329 This action increases the Unrestricted Beginning Fund Balance from $0 to $198,329 as a result of
FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

Transfer to the General Fund 162,677 This action establishes a transfer to the General Fund to return FY 2023/24 savings in the PW
Capital Projects Management costs that were
originally funded by the General Fund (five
affirmative Council votes required for the use
of unused balances).

Transfer to the Sewer Utility
Capital Fund
35,652 This action establishes a transfer to the Sewer
Utility Capital Fund to return FY 2023/24 savings
in the PW Capital Projects Management costs that
were originally funded by the Sewer Utility Capital
Fund (five affirmative Council votes required
for the use of unused balances).
198,329 198,329
Public Works Capital Projects Management Fund (044)
Information Technology Services Fund (045)
37 Attachment 2
FY2024/25 Budget Amendments
Internal Service Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
1,583,687 1,583,687 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
1,583,687 1,583,687
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
27,944 This action changes the Unrestricted Beginning
Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Materials/Services/Supplies -
Carryforward
25,000 This action carries forward Materials/Services/
Supplies funding for the fourth payment to the
Employment Development Department for
unemployment insurance, which due to the timing
of the received invoice, will be recorded in FY
2024/25 (five affirmative Council votes required
for the use of unused balances).

Ending Fund Balance
Reconciliation - Unrestricted
2,944 This change to the Ending Fund Balance offsets
the recommended actions above (five affirmative
Council votes required for the use of unused
balances).
27,944 27,944
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
(671,661) This action decreases the Unrestricted Beginning Fund Balance from ($6,568,424 to $5,896,763) as
a result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Special Liability Insurance Fund (082)
Unemployment Insurance Fund (087)
Vehicle Replacement Fund (050)
38 Attachment 2
FY2024/25 Budget Amendments
Internal Service Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning / Ending Fund
Balance - Equipment
Replacement Reserve
1,052,293 1,052,293 This action increases the Equipment Replacement Reserve Beginning and Ending Fund Balance
(from $5,078,464 to $6,130,757) as a result of FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).

Capital Outlay - Expenditure
Carryover
673,114 This action carries over Capital Outlay funding for future vehicle purchase expenses not incurred in
FY 2023/24 (five affirmative Council votes
required for the use of unused balances).

Ending Fund Balance -
Unrestricted
(1,344,775) This change to the Ending Fund Balance offsets the recommended actions above (majority
affirmative Council votes required).
380,632 380,632
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Reserve for
Prepayment
78,196 78,196 This action changes the Reserve for Prepayment Beginning Fund Balance and Ending Fund
Balance as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
270,774 270,774 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
348,970 348,970
Workers' Compensation Fund (081)
Vehicle Replacement Fund (050) (Cont'd.)
39 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Reserve for
Debt Service
12,332 12,332 This action changes the Reserve for Debt Service - Beginning Fund Balance and Ending Fund
Balance as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).
12,332 12,332
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
39,493 39,493 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
39,493 39,493
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Debt Reserve
8,811 8,811 This action changes the Debt Reserve - Beginning Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
8,811 8,811
Sewer Utility Debt Service Fund (494)
FY 2024/25 Budget Amendments
Debt Service Funds
Public Facilities Financing Corporation Fund (431)
Electric Utility Debt Service Fund (491)
40 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
2,346 This action changes the Unrestricted Beginning
Fund Balance as a result of the FY 2023/24 yearend actuals reconciliation (majority affirmative Council votes required).

Board Member Stipend 1,000 This action increases the board member stipends appropriation to provide sufficient funding for City
Council meetings (five affirmative Council votes
required for the use of unused balances).

Materials, Services, and
Supplies
1,000 This action increases the materials, services, and supplies appropriation to provide sufficient funding
for audit services (five affirmative Council votes
required for the use of unused balances).

Unrestricted Ending Fund
Balance
346 This change to the Ending Fund Balance offsets
the recommended actions above (five affirmative
Council votes required for the use of unused
balances).
2,346 2,346
FY 2024/25 Budget Amendments
Other Agency Fund
Sports and Open Space Authority Fund (801)
41 Attachment 2
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
228,809 This action increases the Unrestricted Beginning Fund Balance from $79,940 to $308,749 as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Sarah E. Fox Mausoleum
Repairs - Expenditure
Carryover Adjustment
252,644 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $252,644
(from $0 to $252,644). The revised FY 2024/25
project budget is $252,644 (five affirmative
Council votes required for the use of unused
balances).

Unrestricted Ending Fund
Balance
(23,835) This change to the Ending Fund Balance offsets the recommended actions above (majority
affirmative Council votes required).
228,809 228,809
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
47,218 47,218 This action changes the Unrestricted Beginning Fund Balance and Ending Fund Balance as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
47,218 47,218
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
(3,823) This action decreases the Unrestricted Beginning Fund Balance from $1,726,973 to $1,723,150 as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

City Affordable Housing Capital Fund (565)
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Cemetery Capital Fund (593)
Convention Center Capital Fund (865)
42 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Santa Clara Convention
Center Condition Assessment
Repair Project - Expenditure
Carryover Adjustment
(3,823) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $3,823
(from $1,726,973 to $1,723,150). The revised FY
2024/25 project budget is $4,423,150 (majority
affirmative Council votes required).
(3,823) (3,823)
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
34,716,979 This action increases the Unrestricted Beginning Fund Balance from $136,036,903 to $170,753,882
as a result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Other Revenue - Revenue
Carryover Adjustment
(183,355) Based on actual FY 2023/24 revenues, this action decreases the Other Revenue carryover by a net
$183,355 (from $26,213,951 to $26,030,596). This
includes reducing the Developer Contributions
revenue carryforward for the New Business
Estimate Work project by $324,303 due to Load
Development Fees being received in FY 2023/24,
which shifts the funding sources for this project
(majority affirmative Council votes required).

Fiber Development, Design,
and Expansion - Expenditure
Carryover Adjustment
(333,990) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$333,990 (from $2,647,987 to $2,313,997). The
revised FY 2024/25 project budget is $4,731,512
(majority affirmative Council votes required).

New Business Estimate Work -
Expenditure Carryover
Adjustment
884,777 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $884,777
(from $3,232,493 to $4,117,270). The revised FY
2024/25 project budget is $14,477,270 (five
affirmative Council votes required for the use
of unused balances).

Electric Utility Capital Fund (591)
Convention Center Capital Fund (865) (Cont'd.)
43 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Transmission and Distribution
Capital Maintenance and
Betterments - Expenditure
Carryover Adjustment
(720,978) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$720,978 (from $10,824,539 to $10,103,561). The
revised FY 2024/25 project budget is $22,958,561
(majority affirmative Council votes required).

Electric Yard Buildings and
Grounds - Expenditure
Carryover Adjustment
168,732 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $168,732
(from $1,495,642 to $1,664,374). The revised FY
2024/25 project budget is $2,024,374 (five
affirmative Council votes required for the use
of unused balances).

Implementation of Advanced
Metering Infrastructure (AMI) -
Expenditure Carryover
Adjustment
(1,572) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $1,572
(from $66,585 to $65,013). The revised FY
2024/25 project budget is $65,013 (majority
affirmative Council votes required).

Generation Capital
Maintenance and Betterments -
Expenditure Carryover
Adjustment
155,656 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $155,656
(from $731,441 to $887,097). The revised FY
2024/25 project budget is $2,387,097 (five
affirmative Council votes required for the use
of unused balances).

Transmission System
Reinforcements - Expenditure
Carryover Adjustment
65,634 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $65,634
(from $1,248,262 to $1,313,896). The revised FY
2024/25 project budget is $1,313,896 (five
affirmative Council votes required for the use
of unused balances).

Major Engine Overhaul and
Repair - Expenditure
Carryover Adjustment
13,729 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $13,729
(from $2,699,601 to $2,713,330). The revised FY
2024/25 project budget is $5,198,330 (five
affirmative Council votes required for the use
of unused balances).

Operations and Planning
Technology - Expenditure
Carryover Adjustment
(34,437) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $34,437
(from $1,605,962 to $1,571,525). The revised FY
2024/25 project budget is $5,601,525 (majority
affirmative Council votes required).

Electric Utility Capital Fund (591) (Cont'd.)
44 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Clean Energy and Carbon
Reduction - Expenditure
Carryover Adjustment
(1) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $1 (from
$4,118,106 to $4,118,105). The revised FY
2024/25 project budget is $4,118,105 (majority
affirmative Council votes required).

System Expansion Planning
and Analysis - Expenditure
Carryover Adjustment
156,488 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $156,488
(from $2,176,004 to $2,332,492). The revised FY
2024/25 project budget is $3,242,492 (five
affirmative Council votes required for the use
of unused balances).

Esperanca Substation -
Expenditure Carryover
Adjustment
688,953 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $688,953
(from $10,025,175 to $10,714,128). The revised
FY 2024/25 project budget is $26,714,128 (five
affirmative Council votes required for the use
of unused balances).

Substation Physical Security
Improvements - Expenditure
Carryover Adjustment
(1,443) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $1,443
(from $224,472 to $223,029). The revised FY
2024/25 project budget is $723,029 (majority
affirmative Council votes required).

Storm Water Compliance -
Expenditure Carryover
Adjustment
53,310 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $53,310
(from $175,922 to $229,232). The revised FY
2024/25 project budget is $229,232 (five
affirmative Council votes required for the use
of unused balances).

Homestead Substation Rebuild
- Expenditure Carryover
Adjustment
1,326 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $1,326
(from $1,414,815 to $1,416,141). The revised FY
2024/25 project budget is $3,781,141 (five
affirmative Council votes required for the use
of unused balances).

Yard Pavement Project -
Expenditure Carryover
Adjustment
(2,824) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $2,824
(from $816,713 to $813,889). The revised FY
2024/25 project budget is $813,889 (majority
affirmative Council votes required).

Electric Utility Capital Fund (591) (Cont'd.)
45 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Replace Balance of Plant
Control System (DCS) -
Expenditure Carryover
Adjustment
(58,737) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $58,737
(from $514,044 to $455,307). The revised FY
2024/25 project budget is $570,307 (majority
affirmative Council votes required).

Electric Vehicle (EV) Charging -
Expenditure Carryover
Adjustment
6,554 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $6,554
(from $2,764,150 to $2,770,704). The revised FY
2024/25 project budget is $2,770,704 (five
affirmative Council votes required for the use
of unused balances).

San Tomas Junction -
Expenditure Carryover
Adjustment
457,933 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $457,933
(from $119,238 to $577,171). The revised FY
2024/25 project budget is $577,171 (five
affirmative Council votes required for the use
of unused balances).

Laurelwood Substation -
Expenditure Carryover
Adjustment
16,290 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $16,290
(from $2,934,614 to $2,950,904). The revised FY
2024/25 project budget is $2,950,904 (five
affirmative Council votes required for the use
of unused balances).

Northwest Loop Capacity
Upgrade - Expenditure
Carryover Adjustment
143,698 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $143,698
(from $12,815,096 to $12,958,794). The revised
FY 2024/25 project budget is $18,583,794 (five
affirmative Council votes required for the use
of unused balances).

Renewable Energy Microgrid -
Expenditure Carryover
Adjustment
(446) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $446
(from $3,970,059 to $3,969,613). The revised FY
2024/25 project budget is $3,969,613 (majority
affirmative Council votes required).

Substation Control and
Communication System
Replacement - Expenditure
Carryover Adjustment
11,160 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $11,160
(from $5,120,764 to $5,131,924). The revised FY
2024/25 project budget is $5,331,924 (five
affirmative Council votes required for the use
of unused balances).

Electric Utility Capital Fund (591) (Cont'd.)
46 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Stender Way Junction
Substation - Expenditure
Carryover Adjustment
544,605 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $544,605
(from $3,280,208 to $3,824,813). The revised FY
2024/25 project budget is $3,824,813 (five
affirmative Council votes required for the use
of unused balances).

Memorex Junction Substation -
Expenditure Carryover
Adjustment
(77,692) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $77,692
(from $3,625,476 to $3,547,784). The revised FY
2024/25 project budget is $3,547,784 (majority
affirmative Council votes required).

Martin Avenue Junction
Substation - Expenditure
Carryover Adjustment
601,578 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $601,578
(from $6,643,334 to $7,244,912). The revised FY
2024/25 project budget is $7,244,912 (five
affirmative Council votes required for the use
of unused balances).

Freedom Circle Junction
Substation - Expenditure
Carryover Adjustment
481,351 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $481,351
(from $1,625,613 to $2,106,964). The revised FY
2024/25 project budget is $2,106,964 (five
affirmative Council votes required for the use
of unused balances).
60KV Breaker Upgrades -
Expenditure Carryover
Adjustment
749,666 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $749,666
(from $2,295,967 to $3,045,633). The revised FY
2024/25 project budget is $3,045,633 (five
affirmative Council votes required for the use
of unused balances).

KRS Rebuild and
Replacement - Expenditure
Carryover Adjustment
3,626,149 Based on actual FY 2023/24 expenditures, this action increases the project carryover by
$3,626,149 (from $6,399,727 to $10,025,876).

The revised FY 2024/25 project budget is
$33,025,876 (five affirmative Council votes
required for the use of unused balances).

Electric Utility Capital Fund (591) (Cont'd.)
47 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
NRS Upgrades and Expansion
- Expenditure Carryover
Adjustment
(104,849) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$104,849 (from $6,459,873 to $6,355,024). The
revised FY 2024/25 project budget is $53,355,024
(majority affirmative Council votes required).

NRS-KRS 115kV Line -
Expenditure Carryover
Adjustment
3,071,829 Based on actual FY 2023/24 expenditures, this action increases the project carryover by
$3,071,829 (from $6,541,389 to $9,613,218). The
revised FY 2024/25 project budget is $21,393,218
(five affirmative Council votes required for the
use of unused balances).

SRS Rebuild and
Replacement - Expenditure
Carryover Adjustment
3,527,527 Based on actual FY 2023/24 expenditures, this action increases the project carryover by
$3,527,527 (from $6,534,425 to $10,061,952).

The revised FY 2024/25 project budget is
$33,061,952 (five affirmative Council votes
required for the use of unused balances).

Bowers Avenue Junction 1,705,568 Based on actual FY 2023/24 expenditures, this action increases the project carryover by $455,568
(from $1,410,893 to $1,866,461). The project is
also increased by $1,250,000 to appropriate
additional revenue that was received in FY
2023/24 from the customer for the substation
project. The revised FY 2024/25 project budget is
$3,116,461 (five affirmative Council votes
required for the use of unused balances and to
appropriate additional revenue).

Walsh-Uranium 60kV
Reconductor - Expenditure
Carryover Adjustment
(54) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $54
(from $2,750,047 to $2,749,993). The revised FY
2024/25 project budget is $12,109,993 (majority
affirmative Council votes required).

Transmission Loop 1 -
Expenditure Carryover
Adjustment
36,411 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $36,411
(from $5,146,942 to $5,183,353). The revised FY
2024/25 project budget is $10,668,353 (five
affirmative Council votes required for the use
of unused balances).

Electric Utility Capital Fund (591) (Cont'd.)
48 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Grizzly Tap Line Repairs -
Expenditure Carryover
Adjustment
3,656,958 Based on actual FY 2023/24 expenditures, this action increases the project carryover by
$3,656,958 (from $4,229,588 to $7,886,546). The
revised FY 2024/25 project budget is $16,886,546
(five affirmative Council votes required for the
use of unused balances).

Battery Energy Storage
System - Expenditure
Carryover Adjustment
22,116 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $22,116
(from $655,565 to $677,681). The revised FY
2024/25 project budget is $4,427,681 (five
affirmative Council votes required for the use
of unused balances).

Juliette Substation
Transformer Rerate and
Installation
4,332,682 Based on actual FY 2023/24 expenditures, this action increases the project carryover by $501,944
(from $12,668,736 to $13,170,680). The project is
also increased by $3,830,738 to appropriate
additional revenue that was received in FY
2023/24 from the customer to expand the
substation per customer request for design costs.

The revised FY 2024/25 project budget is
$17,001,418 (five affirmative Council votes
required for the use of unused balances and to
appropriate additional revenue).

Democracy Substation -
Expenditure Carryover
Adjustment
17,344 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $17,344
(from $44,612 to $61,956). The revised FY
2024/25 project budget is $61,956 (five
affirmative Council votes required for the use
of unused balances).

Unrestricted Ending Fund
Balance
10,672,623 This change to the Ending Fund Balance offsets the recommended actions above (majority
affirmative Council votes required).
34,533,624 34,533,624
Electric Utility Capital Fund (591) (Cont'd.)
49 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
155,859 This action increases the Unrestricted Beginning Fund Balance from $394,436 to $550,295 as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

City-Wide AED Replacements -
Expenditure Carryover
Adjustment
5,579 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $5,579
(from $0 to $5,579). The revised FY 2024/25
project budget is $5,579 (five affirmative Council
votes required for the use of unused
balances).

Computer Aided Dispatch
(CAD) Alerting System
Upgrade - Expenditure
Carryover Adjustment
6,074 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $6,074
(from $21,377 to $27,451). The revised FY
2024/25 project budget is $27,451 (five
affirmative Council votes required for the use
of unused balances).

Defibrillator/Monitor
Replacement - Expenditure
Carryover Adjustment
69,754 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $69,754
(from $0 to 69,754). The revised FY 2024/25
project budget is $139,754 (five affirmative
Council votes required for the use of unused
balances).

Emergency Operations Center
Capital Refurbishment -
Expenditure Carryover
Adjustment
7,358 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $7,358
(from $0 to $7,358). The revised FY 2024/25
project budget is $7,358 (five affirmative Council
votes required for the use of unused
balances).

Emergency Operations Center
Communications System
Upgrade - Expenditure
Carryover Adjustment
40,599 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $40,599
(from $0 to $40,599). The revised FY 2024/25
project budget is $40,599 (five affirmative
Council votes required for the use of unused
balances).

Fire Department Accela
Implementation - Expenditure
Carryover Adjustment
1,346 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $1,346
(from $169,000 to $170,346). The revised FY
2024/25 project budget is $170,346 (five
affirmative Council votes required for the use
of unused balances).

Fire Department Capital Fund (536)
50 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Fire Station 2 Window Seismic
Upgrades
62,000 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $62,000
(from $0 to $62,000). The project is also increased
by a budget reallocation of $22,000 from capital
project savings from the Diesel Exhaust Removal
Systems project. The revised FY 2024/25 project
budget is $62,000 (five affirmative Council
votes required for the use of unused
balances).

Protective Equipment
Replacement - Expenditure
Carryover Adjustment
(39,826) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $39,826
(from $48,815 to $8,989). The revised FY 2024/25
project budget is $601,008 (majority affirmative
Council votes required).

Replacement SCBA Filling
Stations - Expenditure
Carryover Adjustment
2,975 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $2,975
(from $0 to $2,975). The revised FY 2024/25
project budget is $2,975 (five affirmative Council
votes required for the use of unused
balances).
155,859 155,859
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
1,150,028 This action increases the Unrestricted Beginning Fund Balance from $7,525,112 to $8,675,140 as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Agenda and Document
Management Systems Project -
Expenditure Carryover
Adjustment
85,245 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $85,245
(from $400,000 to $485,245). The revised FY
2024/25 project budget is $485,245 (five
affirmative Council votes required for the use
of unused balances).

Fire Department Capital Fund (536) (Cont'd.)
General Government Capital Fund (539)
51 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
CAD/RMS System
Replacement Project -
Expenditure Carryover
Adjustment
(2) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $2 (from
$178,429 to $178,427). The revised FY 2024/25
project budget is $178,427 (majority affirmative
Council votes required).

City Facilities Fiber Network
Project - Expenditure
Carryover Adjustment
155,946 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $155,946
(from $0 to $155,946). The revised FY 2024/25
project budget is $155,946 (five affirmative
Council votes required for the use of unused
balances).

Cybersecurity Risk Mitigation
Project - Expenditure
Carryover Adjustment
7,711 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $7,711
(from $0 to $7,711). The revised FY 2024/25
project budget is $417,711 (five affirmative
Council votes required for the use of unused
balances).

Downtown Master Plan Project
- Expenditure Carryover
Adjustment
13,502 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $13,502
(from $0 to $13,502). The revised FY 2024/25
project budget is $13,502 (five affirmative
Council votes required for the use of unused
balances).

El Camino Specific Plan -
Expenditure Carryover
Adjustment
(44,879) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $44,879
(from $875,968 to $831,089). The revised FY
2024/25 project budget is $831,089 (majority
affirmative Council votes required).

FHRMS Update Project -
Expenditure Carryover
Adjustment
(109,086) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$109,086 (from $1,116,917 to $1,007,831). The
revised FY 2024/25 project budget is $1,662,831
(majority affirmative Council votes required).

GIS Enterprise System
(Geospatial Information
System) Project - Expenditure
Carryover Adjustment
(31,765) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $31,765
(from $87,493 to $55,728). The revised FY
2024/25 project budget is $355,728 (majority
affirmative Council votes required).

General Government Capital Fund (539) (Cont'd.)
52 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Morse Mansion Rehabilitation
Project - Expenditure
Carryover Adjustment
(246) Based on actual FY 2023/24 expenditures and
revenues, this action decreases the project
carryover by $246 (from $68,042 to $67,796). The
revised FY 2024/25 project budget is $117,796
(majority affirmative Council votes required).

Office Reconfiguration Project -
Expenditure Carryover
Adjustment
(129) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $129
(from $257,769 to $257,640). The revised FY
2024/25 project budget is $257,640 (majority
affirmative Council votes required).

Permit Information System
Project - Expenditure
Carryover Adjustment
994,149 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $994,149
(from $226,263 to $1,220,412). The revised FY
2024/25 project budget is $1,220,412 (five
affirmative Council votes required for the use
of unused balances).

Transportation Demand
Management Project -
Expenditure Carryover
Adjustment
(6,813) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $6,813
(from $158,374 to $151,561). The revised FY
2024/25 project budget is $151,561 (majority
affirmative Council votes required).

Utility Management
Information System (UMIS)
Enhancements Project -
Expenditure Carryover
Adjustment
2,158 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $2,158
(from $2,057,462 to $2,059,620). The revised FY
2024/25 project budget is $2,060,620 (five
affirmative Council votes required for the use
of unused balances).

Transfer from the General
Fund - Capital Projects
Reserve/FHRMS Update
Project
1,000,000 1,000,000 This action increases the transfers from the General Fund Capital Projects Reserve in the
amount of $1,000,000 to the Financial and Human
Resources Management System (FHRMS)
Update Project to fund the PeopleSoft upgrade,
implement procurement contracts and requisitions
modules, P-cards, expense management, and
other functionalities as well as streamline inventory
and warehouse management (five affirmative
Council votes required to appropriate
additional revenue).

General Government Capital Fund (539) (Cont'd.)
53 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Transfer to the General Fund -
Capital Projects Reserve
84,237 This action establishes a transfer to the General Fund Capital Projects Reserve to return capital
project savings from the Fire Station Video
Conferencing ($82,323) and Computer
Replacement Program ($1,914) projects (five
affirmative Council votes required for the use
of unused balances).
2,150,028 2,150,028
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
16,863 This action increases the Unrestricted Beginning Fund Balance from $244,327 to $261,190 as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Photovoltaic System
Installation at the Northside
Branch Library - Expenditure
Carryover Adjustment
830 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $830
(from $0 to $830). The revised FY 2024/25 project
budget is $830 (five affirmative Council votes
required for the use of unused balances).

Public Spaces - Expenditure
Carryover Adjustment
(1) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $1 (from
$28,627 to $28,626). The revised FY 2024/25
project budget is $28,626 (majority affirmative
Council votes required).

Central Park Library Concrete
Sidewalk Replacement
16,034 Based on actual FY 2023/24 expenditures, this
action reallocates the remaining balance of
$16,034 from Central Library Fire Panel Upgrade
to Central Park Library Concrete Sidewalk
Replacement to increase funding (from $215,700
to $231,734). The revised FY 2024/25 project
budget is $231,734 (majority affirmative
Council votes required).
16,863 16,863
General Government Capital Fund (539) (Cont'd.)
Library Department Capital Fund (537)
54 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Mitigation Fee
Act Fees
723,726 This action increases the Mitigation Fee Act Fees Beginning Fund Balance from $36,996,667 to
$37,720,393 as a result of the FY 2023/24 yearend actuals reconciliation (majority affirmative Council votes required).

Beginning Fund Balance
Reconciliation - Quimby Act
Fees
571,272 This action increases the Quimby Act Fees
Beginning Fund Balance from $5,460,126 to
$6,031,398 as a result of the FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Beginning Fund Balance
Reconciliation - Developer
Contributions
236,468 This action increases the Unrestricted Beginning Fund Balance from $757,467 to $993,935 as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning Fund Balance
Reconciliation - Recreation
Area Lot Fees
5,500 This action increases the Recreation Area Lot
Fees Beginning Fund Balance from $131,075 to
$136,575 as a result of the FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Beginning Fund Balance
Reconciliation - Unrestricted
962,103 This action increases the Unrestricted Beginning Fund Balance from ($1,387,985) to ($425,882) as
a result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Central Park Access & Parking
Improvements - Expenditure
Carryover Adjustment
172,727 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $172,727
(from $2,113,840 to $2,286,567). The revised FY
2024/25 project budget is $5,286,567 (five
affirmative Council votes required for the use
of unused balances).

Eddie Souza Park Building
Repair - Expenditure
Carryover Adjustment
7,024 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $7,024
(from $39,357 to $46,381). The revised FY
2024/25 project budget is $46,381 (five
affirmative Council votes required for the use
of unused balances).

Parks and Recreation Capital Fund (532)
55 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Electronic Access for Meeting
Rooms - Expenditure
Carryover Adjustment
(53,846) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $53,846
(from $455,372 to $401,526). The revised FY
2024/25 project budget is $401,526 (majority
affirmative Council votes required).

Facility Condition Assessment -
Expenditure Carryover
Adjustment
400,000 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $400,000
(from $0 to $400,000). The revised FY 2024/25
project budget is $400,000 (five affirmative
Council votes required for the use of unused
balances).

FF&E Developer Delivered
Parkland - Expenditure
Carryover Adjustment
(3,893) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $3,893
(from $7,246 to $3,353). The revised FY 2024/25
project budget is $3,353 (majority affirmative
Council votes required).

Montague Park Enhancement -
Expenditure Carryover
Adjustment
(1) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $1 (from
$462,981 to $462,980). The revised FY 2024/25
project budget is $462,980 (majority affirmative
Council votes required).

Park Impact Fees (Quimby,
MFA, Developer) Monitoring
Project
1,295 Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $10
(from $868,702 to $868,692). The project is also
increased by $1,305 to appropriate two percent
(2%) of additional Quimby Act Fees revenue
($65,263) that was received in FY 2023/24. These
fees are transferred to this project annually (City
Chapter 17.35 of the City Code) to support staff
and studies related to the park in-lieu program.

The revised FY 2024/25 project budget is
$869,997 (five affirmative Council votes
required for the use of unused balances).

Park Improvements -
Expenditure Carryover
Adjustment
(1) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $1 (from
$20,918 to $20,917). The revised FY 2024/25
project budget is $490,917 (majority affirmative
Council votes required).

Parks and Recreation Capital Fund (532) (Cont'd.)
56 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Parkland Acquisition 15,989 This action increases the Parkland Acquisition budget by $15,989 to appropriate 25% of
additional Quimby Act Fees revenue ($65,263)
that was received in FY 2023/24, after allocating
two percent (2%) towards the Park Impact Fees
Monitoring Project. The revised FY 2024/25
project budget is $10,541,549 (five affirmative
Council votes required for the use of unused
balances and to appropriate additional
revenue).

Planning and Construction of
Temporary and/or Permanent
ISC Replacement Facility -
Expenditure Carryover
Adjustment
(540) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $540
(from $662,609 to $662,069). The revised FY
2024/25 project budget is $1,362,069 (majority
affirmative Council votes required).

Westwood Oaks Park
Playground Rehabilitation -
Expenditure Carryover
Adjustment
(2,073) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $2,073
(from $68,590 to $66,517). The revised FY
2024/25 project budget is $66,517 (majority
affirmative Council votes required).

Youth Soccer Fields & Athletic
Facilities- Reed & Grant Street
- Expenditure Carryover
Adjustment
893,642 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $893,642
(from $254,969 to $1,148,611). The revised FY
2024/25 project budget is $1,148,611 (five
affirmative Council votes required for the use
of unused balances).

Transfer to the General Fund -
Capital Projects Reserve
2,642 This action establishes a transfer to the General Fund - Capital Projects Reserve to return capital
project savings for the Senior Center Natatorium
HVAC System Replacement Ph l project that was
originally funded by the General Fund (five
affirmative Council votes required for the use
of unused balances).

Unrestricted Ending Fund
Balance
1,066,104 This change to the Ending Fund Balance offsets the recommended actions above (majority
affirmative Council votes required).
2,499,069 2,499,069
Parks and Recreation Capital Fund (532) (Cont'd.)
57 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
(4,266) This action decreases the Unrestricted Beginning Fund Balance from $0 to ($4,266) as a result of
FY 2023/24 year-end actuals reconciliation
(majority affirmative Council votes required).

Transfer from the General
Fund
4,266 This action establishes a transfer from the General Fund to offset the negative fund balance (five
affirmative Council votes required to
appropriate additional revenue).
- -
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
1,858,783 This action increases the Unrestricted Beginning Fund Balance from $1,429,129 to $3,287,912 as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Berman Building Gate and
Electrical Panel Upgrades
Project - Expenditure
Carryover Adjustment
133,370 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $133,370
(from $0 to $133,370). The revised FY 2024/25
project budget is $133,370 (five affirmative
Council votes required for the use of unused
balances).

Civic Center Campus
Renovation (Multi-Department)
- Expenditure Carryover
Adjustment
139,127 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $139,127
(from $0 to $139,127). The revised FY 2024/25
project budget is $139,127 (five affirmative
Council votes required for the use of unused
balances).

Hazardous Material
Management for Soil and
Groundwater on City
Properties - Expenditure
Carryover Adjustment
1,509 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $1,509
(from $159,666 to $161,175). The revised FY
2024/25 project budget is $161,175 (five
affirmative Council votes required for the use
of unused balances).

Patrick Henry Drive Infrastructure Improvement Fund (542) Public Buildings Capital Fund (538)
58 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Public Building Parking Lot
Improvements - Expenditure
Carryover Adjustment
(7,432) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $7,432
(from $353,849 to $346,417). The revised FY
2024/25 project budget is $346,417 (majority
affirmative Council votes required).

Transfer from the General
Fund Capital Projects
Reserve/ Public Building
Parking Lot Improvements
216,000 216,000 This action transfers $216,000 from the General Fund Capital Projects Reserve to the Public
Building Parking Lot Improvements Project to
address the additional funding needed for the
Central Park Library concrete replacement project
that is incorporated into this larger project. The
total cost for the library portion of the project,
which now incorporates recessed lighting in the
concrete pathway, is estimated at $505,000 based
on the project bids and has a funding gap of
$216,000 (five affirmative Council votes
required to appropriate additional revenue).

Transfer from the General
Fund/Commerce and
Peddler's Plaza Maintenance
Project
429,894 429,894 This action recognizes a transfer from the General Fund in the amount of $429,894 and establishes a
new project for the maintenance of the Commerce
and Peddler's Plaza properties. This amount
reflects the excess rental revenue collected for
both properties (five affirmative Council votes
required to appropriate additional revenue).

Repair to Historic Buildings -
Expenditure Carryover
Adjustment
9,293 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $9,293
(from $99,751 to $109,044). The revised FY
2024/25 project budget is $209,044 (five
affirmative Council votes required for the use
of unused balances).

Repairs-Modifications to City
Buildings - Expenditure
Carryover Adjustment
178,230 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $178,230
(from $55,584 to $233,814). The revised FY
2024/25 project budget is $408,814 (five
affirmative Council votes required for the use
of unused balances).

Public Buildings Capital Fund (538) (Cont'd.)
59 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Stationary Standby Generators
- Expenditure Carryover
Adjustment
1,392,741 Based on actual FY 2023/24 expenditures, this action increases the project carryover by
$1,392,741 (from $0 to $1,392,741). The revised
FY 2024/25 project budget is $1,392,741 (five
affirmative Council votes required for the use
of unused balances).

Triton Museum Repair and
Modifications - Expenditure
Carryover Adjustment
11,945 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $11,945
(from $0 to $11,945). The revised FY 2024/25
project budget is $46,945 (five affirmative
Council votes required for the use of unused
balances).
2,504,677 2,504,677
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance /
Ending Fund Balance
Reconciliation - Unrestricted
21,800 21,800 This action changes the Unrestricted Beginning Fund Balance (from $419,305 to $441,105) and
Ending Fund Balance (from $19,305 to $41,105)
as a result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).
21,800 21,800
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
19,828 This action increases the Unrestricted Beginning Fund Balance from $0 to $19,828 as a result of FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).

Related Other Development
Services -
Expenditure Carryover
Adjustment
19,828 Based on actual FY 2023/24 revenues associated
with this project, this action increases the project
carryover by $19,828 (from $0 to $19,828). The
revised FY 2024/25 project budget is $669,828
(majority affirmative Council votes required).
19,828 19,828
Public Buildings Capital Fund (538) (Cont'd.)
Related Santa Clara Developer Fund (540)
Recycled Water Capital Fund (597)
60 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
(311,709) This action decreases the Unrestricted Beginning Fund Balance from $8,363,487 to $8,051,778 as a
result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning Fund Balance
Reconciliation - Restricted
Sewer Conveyance Fee
837,569 This action increases the Restricted Sewer
Conveyance Fee Beginning Fund Balance from
$54,978,049 to $55,815,618 as a result of the FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).

Transfer from the Public
Works Capital Projects
Management Fund
35,652 This action establishes a transfer from the Public Works Capital Projects Management Fund to
reflect the return of FY 2023/24 savings in costs
that were originally funded by the Sewer Utility
Capital Fund (five affirmative Council votes
required to appropriate additional revenue).

Sanitary Sewer Capacity
Improvements Project -
Expenditure Carryover
Adjustment
(76,589) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $76,589
(from $22,452,460 to $22,375,871). The revised
FY 2024/25 project budget is $28,375,871
(majority affirmative Council votes required).

Sanitary Sewer Hydraulic
Modeling As Needed Support
Project - Expenditure
Carryover Adjustment
(30,780) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $30,780
(from $30,780 to $0). The revised FY 2024/25
project budget is $150,776 (majority affirmative
Council votes required).

Sanitary Sewer Master Plan
Update Project - Expenditure
Carryover Adjustment
8,517 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $8,517
(from $0 to $8,517). The revised FY 2024/25
project budget is $8,517 (five affirmative Council
votes for the use of unused balances).

Sanitary Sewer System
Improvements Project -
Expenditure Carryover
Adjustment
138,608 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $138,608
(from $183,699 to $322,307). The revised FY
2024/25 project budget is $3,422,307 (five
affirmative Council votes for the use of unused
balances).

Sewer Utility Capital Fund (594)
61 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Fund Balance Reconciliation -
Restricted Sewer Conveyance
Fee
(194,658) This action decreases the Ending Fund Balance - Restricted Sewer Conveyance Fee allocation to
reflect the restricted portion of the ending fund
balance remaining after the programmed FY
2023/24 expenses (majority affirmative Council
votes required).

Unrestricted Ending Fund
Balance
716,414 This change to the Ending Fund Balance offsets
the recommended actions above (majority
affirmative Council votes required).
561,512 561,512
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
(527,037) This action decreases the Unrestricted Beginning Fund Balance from $407,500 to ($119,537) as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Beginning Fund Balance
Reconciliation - Landfill
Corrective Action Costs
305,071 This action increases the Landfill Correction Action Costs Beginning Fund Balance (from $232,062 to
$537,133) to align with the reserve target set by
CalRecycle (majority affirmative Council votes
required).

Transfer from the Solid Waste
Fund
500,000 This action increases the transfer from the Solid Waste Fund to cover Sanitary Landfill
Development - Post Closure project costs to offset
the negative Beginning Fund Balance adjustment
(five affirmative Council votes required to
appropriate additional revenue).

Sanitary Landfill Development -
Post Closure Project -
Expenditure Carryover
Adjustment
24,569 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $24,569
(from $0 to $24,569). The revised FY 2024/25
project budget is $812,569 (five affirmative
Council votes required for the use of unused
balances).

Solid Waste Capital Fund (596)
Sewer Utility Capital Fund (594) (Cont'd.)
62 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Ending Fund Balance - Landfill
Corrective Action Costs
314,223 This action increases the Landfill Correction Action Costs Ending Fund Balance (from $239,024 to
$553,247) to align with revised reserve targets
(majority affirmative Council votes required).

Ending Fund Balance -
Unrestricted
(60,758) This change to the Ending Fund Balance offsets the recommended actions above (majority
affirmative Council votes required).
278,034 278,034
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
808,912 This action increases the Unrestricted Beginning Fund Balance from $2,684,162 to $3,493,074 as a
result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Revenue from Other Agencies 332,902 Based on actual FY 2023/24 revenues, this action increases the revenue estimate by $332,902. The
revised FY 2024/25 revenue budget is $3,332,902
(five affirmative Council votes required to
appropriate additional revenue).

Bowers Park Parking Lot
Rehabilitation - Expenditure
Carryover Adjustment
(229,866) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$229,866 (from $382,344 to $152,478). The
revised FY 2024/25 project budget is $215,478
(majority affirmative Council votes required).

Lafayette St. Underpass at
Subway Pump Station -
Expenditure Carryover
Adjustment
73,311 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $73,311
(from $10,476 to $83,787). The revised FY
2024/25 project budget is $83,787 (five
affirmative Council votes required for the use
of unused balances).

Laurelwood Pump Station
Rehabilitation - Expenditure
Carryover Adjustment
(1) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $1 (from
$441,685 to $441,684). The revised FY 2024/25
project budget is $441,684 (majority affirmative
Council votes required).

Solid Waste Capital Fund (596) (Cont'd.)
Storm Drain Capital Fund (535)
63 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
SDPS Motor and Control
Maintenance, Repair, and
Replacement - Expenditure
Carryover Adjustment
887,686 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $887,686
(from $109,195 to $996,881). The revised FY
2024/25 project budget is $1,311,881 (five
affirmative Council votes required for the use
of unused balances).

Storm Drain Pump Station
Facility Maintenance & Repair -
Expenditure Carryover
Adjustment
65,922 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $65,922
(from $118,281 to $184,203). The revised FY
2024/25 project budget is $258,753 (five
affirmative Council votes required for the use
of unused balances).

Storm Drain Repairs and
Maintenance - Expenditure
Carryover Adjustment
316,577 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $316,577
(from $0 to $316,577). The revised FY 2024/25
project budget is $466,577 (five affirmative
Council votes required for the use of unused
balances).

Storm Drain Slide Gate
Rehabilitation - Expenditure
Carryover Adjustment
5,240 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $5,240
(from $98,061 to $103,301). The revised FY
2024/25 project budget is $103,301 (five
affirmative Council votes required for the use
of unused balances).

Storm Water Retention Basin
Remediation - Expenditure
Carryover Adjustment
10,877 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $10,877
(from $0 to $10,877). The revised FY 2024/25
project budget is $10,877 (five affirmative
Council votes required for the use of unused
balances).

Unrestricted Ending Fund
Balance
12,068 This change to the Ending Fund Balance offsets
the recommended actions above (majority
affirmative Council votes required).
1,141,814 1,141,814
Storm Drain Capital Fund (535) (Cont'd.)
64 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
129,250 This action increases the Beginning Fund Balance from $3,739,342 to $3,868,592 as a result of FY
2023/24 year-end actuals reconciliation (majority
affirmative Council votes required).

Great America Street Light
Replacement Project -
Expenditure Carryover
Adjustment
147,950 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $147,950
(from $1,639,691 to $1,787,641). The revised FY
2024/25 project budget is $7,027,641 (five
affirmative Council votes required for the use
of unused balances).

LED Street Lighting Retrofit
Project - Expenditure
Carryover Adjustment
(2,925) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $2,925
(from $1,654,814 to $1,651,889). The revised FY
2024/25 project budget is $1,651,889 (majority
affirmative Council votes required).

Miscellaneous Street Lighting
Project
(15,775) This action decreases the Miscellaneous Street Lighting project by a total of $15,775. Based on
actual FY 2023/24 expenditures, this action
decreases the project carryover by $16,216 (from
$101,003 to $84,787). The project is also
increased by $441 to appropriate additional
revenue that was received in FY 2023/24 to cover
developer-related work for street light installations.

The revised FY 2024/25 project budget is
$210,228 (majority affirmative Council votes
required).
129,250 129,250
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
(336,446) This action decreases the Unrestricted Beginning Fund Balance from $29,382,535 to $29,046,089
as a result of FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Streets and Highways Capital Fund (533)
Street Lighting Capital Fund (534)
65 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue -
Revenue Carryover
Adjustment
(2,741,782) Based on actual FY 2023/24 revenues, this action decreases the revenue carryover by $2,741,782
(from $22,490,093 to $19,748,311). The revised
FY 2024/25 revenue budget is $24,949,769
(majority affirmative Council votes required).

Other Revenue - Revenue
Adjustment
(214,938) Based on actual FY 2023/24 revenues, this action decreases the revenue budget by $214,938. The
revised FY 2024/25 revenue budget is $535,062
(majority affirmative Council votes required).

ADA Transition Plan
Implementation (Public Right
of Way)
159,653 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $114,749
(from $251,920 to $366,669). In addition, $44,904
is reallocated from the closed Citywide Priority
Curb Ramp project, resulting in a total increase of
$159,653. The revised FY 2024/25 project budget
is $661,573 (five affirmative Council votes
required for the use of unused balances).

Adaptive Signal System -
Expenditure Carryover
Adjustment
13,003 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $13,003
(from $627,321 to $640,324). The revised FY
2024/25 project budget is $640,324 (five
affirmative Council votes required for the use
of unused balances).

Annual Street Maintenance
and Rehabilitation Program -
Expenditure Carryover
Adjustment
(2,824,598) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$2,824,598 (from $11,107,790 to $8,283,192).

The revised FY 2024/25 project budget is
$19,451,565 (majority affirmative Council votes
required).

Bassett and Laurelwood
Bicycle Lanes - Expenditure
Carryover Adjustment
4,497 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $4,497
(from $21,003 to $25,500). The revised FY
2024/25 project budget is $25,500 (five
affirmative Council votes required for the use
of unused balances).

Streets and Highways Capital Fund (533) (Cont'd.)
66 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Benton Bike Lanes -
Expenditure Carryover
Adjustment
1 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $1 (from
$1,233,521 to $1,233,522). The revised FY
2024/25 project budget is $1,233,522 (five
affirmative Council votes required for the use
of unused balances).

Bowers Avenue Class IV
Bikeway Study - Expenditure
Carryover Adjustment
300,000 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $300,000
(from $0 to $300,000). The revised FY 2024/25
project budget is $300,000 (five affirmative
Council votes required for the use of unused
balances).

Changeable Message Signs -
Expenditure Carryover
Adjustment
(3,229,003) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$3,229,003 (from $3,363,299 to $134,296). The
revised FY 2024/25 project budget is $134,296
(majority affirmative Council votes required).

Developer Reimbursement -
Expenditure Carryover
Adjustment
1,259,898 Based on actual FY 2023/24 expenditures, this action increases the project carryover by
$1,259,898 (from $1,750,000 to $3,009,898). The
revised FY 2024/25 project budget is $3,009,898
(five affirmative Council votes required for the
use of unused balances).

LED Traffic Signal & Safety
Light Replacements -
Expenditure Carryover
Adjustment
(39,775) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $39,775
(from $900,810 to $861,035). The revised FY
2024/25 project budget is $861,035 (majority
affirmative Council votes required).

MCB/GAP Intersection
Improvement Project -
Expenditure Carryover
Adjustment
(2,404) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $2,404
(from $42,082 to $39,678). The revised FY
2024/25 project budget is $39,678 (majority
affirmative Council votes required).

Multi-Jurisdictional
Transportation Technology -
Expenditure Carryover
Adjustment
(135,000) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$135,000 (from $135,000 to $0). The revised FY
2024/25 project budget is $0 (majority affirmative
Council votes required).

Streets and Highways Capital Fund (533) (Cont'd.)
67 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Neighborhood Traffic Calming -
Expenditure Carryover
Adjustment
85,591 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $85,591
(from $115,338 to $200,929). The revised FY
2024/25 project budget is $300,929 (five
affirmative Council votes required for the use
of unused balances).

Pedestrian and Bicycle
Enhancement Facilities -
Expenditure Carryover
Adjustment
(146,052) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$146,052 (from $622,115 to $476,063). The
revised FY 2024/25 project budget is $576,063
(majority affirmative Council votes required).

Pruneridge Avenue Signal
Timing - Expenditure
Carryover Adjustment
(1) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $1 (from
$802,695 to $802,694). The revised FY 2024/25
project budget is $802,694 (majority affirmative
Council votes required).

Public Right-of-Way ADA
Improvements (Settlement
Agreement) - Expenditure
Carryover Adjustment
1,132,939 Based on actual FY 2023/24 expenditures, this action increases the project carryover by
$1,132,939 (from $389,014 to $1,521,953). The
revised FY 2024/25 project budget is $1,521,953
(five affirmative Council votes required for the
use of unused balances).

Santa Clara Citywide ITS
Project 2 - Expenditure
Carryover Adjustment
3,517 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $3,517
(from $0 to $3,517). The revised FY 2024/25
project budget is $3,517 (five affirmative Council
votes required for the use of unused
balances).

Santa Clara School Access
Improvements - Expenditure
Carryover Adjustment
187,029 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $187,029
(from $10,461 to $197,490). The revised FY
2024/25 project budget is $197,490 (five
affirmative Council votes required for the use
of unused balances).

Santa Clara Vision Zero -
Expenditure Carryover
Adjustment
570,000 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $570,000
(from $0 to $570,000). The revised FY 2024/25
project budget is $570,000 (five affirmative
Council votes required for the use of unused
balances).

Streets and Highways Capital Fund (533) (Cont'd.)
68 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Santa Clara VTA - Congestion
Management Program -
Expenditure Carryover
Adjustment
273 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $273
(from $0 to $273). The revised FY 2024/25 project
budget is $281,273 (five affirmative Council
votes required for the use of unused
balances).

Sidewalk, Curb and Gutter
Repair - Expenditure
Carryover Adjustment
(27,181) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $27,181
(from $286,657 to $259,476). The revised FY
2024/25 project budget is $989,476 (majority
affirmative Council votes required).

Street Tree Services -
Expenditure Carryover
Adjustment
40,155 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $40,155
(from $0 to $40,155). The revised FY 2024/25
project budget is $478,875 (five affirmative
Council votes required for the use of unused
balances).

TDA 21 Bicycle Facilities
Upgrade - Expenditure
Carryover Adjustment
639 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $639
(from $0 to $639). The revised FY 2024/25 project
budget is $639 (five affirmative Council votes
required for the use of unused balances).

Traffic Impact Fee Nexus
Study Update - Expenditure
Carryover Adjustment
(13,120) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $13,120
(from $294,120 to $281,000). The revised FY
2024/25 project budget is $281,000 (majority
affirmative Council votes required).

Traffic Signal Interconnect
Upgrade - Expenditure
Carryover Adjustment
(865,217) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$865,217 (from $868,014 to $2,797). The revised
FY 2024/25 project budget is $252,797 (majority
affirmative Council votes required).

Traffic Signal Management
Software
Upgrade/Replacement -
Expenditure Carryover
Adjustment
121,997 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $121,997
(from $276,427 to $398,424). The revised FY
2024/25 project budget is $398,424 (five
affirmative Council votes required for the use
of unused balances).

Streets and Highways Capital Fund (533) (Cont'd.)
69 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Tree Replacement 653 This action allocates the tree replacement in-lieu fees collected by developers in FY 2023/24 of
$653 to the Tree Replacement budget. The
revised FY 2024/25 project budget is $18,400
(five affirmative Council votes required for the
use of unused balances).

Uncontrolled Crosswalks
Improvements - Expenditure
Carryover Adjustment
22,286 Based on actual FY 2023/24 expenditures, this
action increases the project carryover by $22,286
(from $1,027,117 to $1,049,403). The revised FY
2024/25 project budget is $2,049,403 (five
affirmative Council votes required for the use
of unused balances).

Transfer to the General Fund 11,576 This action establishes a transfer to the General Fund - Capital Projects Reserve to return capital
project savings for the Lick Mill-East River
Parkway Crosswalk Improvements (five
affirmative Council votes required for the use
of unused balances).

Unrestricted Ending Fund
Balance
75,478 This change to the Ending Fund Balance offsets
the recommended actions above (majority
affirmative Council votes required).
(3,293,166) (3,293,166)
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
(596) This action changes the Unrestricted Beginning
Fund Balance as a result of FY 2023/24 year-end
actuals reconciliation (majority affirmative
Council votes required).

Tasman East Administration -
Expense Carryover
Adjustment
(9,779) Based on actual FY 2023/24 expenditures, this
action decreases the project carryover by $9,779
(from $10,849 to $1,070). The revised FY 2024/25
project budget is $29,220 (majority affirmative
Council votes required).

Tasman East Infrastructure Improvement Fund (541)
Streets and Highways Capital Fund (533) (Cont'd.)
70 Attachment 2
FY 2024/25 Budget Amendments
Capital Improvement Program Funds
Item
Source of
Funds
Use of
Funds Explanation
Unrestricted Ending Fund
Balance
9,183 This change to the Ending Fund Balance offsets
the recommended actions above (majority
affirmative Council votes required).
(596) (596)
Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance
Reconciliation - Unrestricted
2,210,388 This action increases the Unrestricted Beginning Fund Balance from $8,887,036 to $11,097,424 as
a result of the FY 2023/24 year-end actuals
reconciliation (majority affirmative Council
votes required).

Buildings and Grounds Project -
Expenditure Carryover
Adjustment
(246,039) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$246,039 (from $2,095,000 to $1,848,961). The
revised FY 2024/25 project budget is $2,898,961
(majority affirmative Council votes required).

Distribution System
Replacement/Restoration
Project - Expenditure
Carryover Adjustment
(252,089) Based on actual FY 2023/24 expenditures, this action decreases the project carryover by
$252,089 (from $595,881 to $343,792). The
revised FY 2024/25 project budget is $3,643,792
(majority affirmative Council votes required).

Unrestricted Ending Fund
Balance
2,708,516 This change to the Ending Fund Balance offsets the recommended actions above (majority
affirmative Council votes required).
2,210,388 2,210,388
Tasman East Infrastructure Improvement Fund (541) (Cont'd.) Water Utility Capital Fund (592)
71 Fund Description Final Budget
Actual
Revenue
Variance
Favorable/
(Unfavorable)
Percent
Variance
General Fund 283,535,717 296,883,329 13,347,612 4.7%
Total 283,535,717 296,883,329 13,347,612 4.7%
Fund Description Final Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
General Fund 302,182,229 291,963,386 10,218,843 3.4%
Total 302,182,229 291,963,386 10,218,843 3.4%
Summary of Revenue and Expenditure Performance
General Fund Revenue
FY 2023/24 Final Budget vs. Actual by Fund
General Fund Expenditures
FY 2023/24 Final Budget vs. Actual by Fund
Attachment 3
1 Attachment 3
Fund Description Final Budget
Actual
Revenue
Variance
Favorable/
(Unfavorable)
Percent
Variance
Bridge Maintenance District #2 Fund 80,000 116,242 36,242 45.3% Building Development Services Fund 15,611,000 16,348,944 737,944 4.7% Building Special Programs and Training Fund 44,995 58,668 13,673 30.4% City Affordable Housing Fund 11,235,573 10,992,691 (242,882) -2.2% Community Facilities District No. 2019-1 (Lawrence
Station) Fund
377,955 374,769 (3,186) -0.8%
Convention Center Maintenance District Fund 2,167,123 2,179,340 12,217 0.6% Developer Traffic Payments Fund 0 260,410 260,410 N/A
Downtown Parking Maintenance District Fund 151,230 152,456 1,226 0.8% Endowment Care Fund 156,500 239,704 83,204 53.2%
Engineering Operating Grant Trust Fund 1,190,981 1,024,894 (166,087) -13.9% Expendable Trust Fund 114,597 276,855 162,258 141.6%
Fire Development Services Fund 5,054,432 5,610,942 556,510 11.0% Fire Operating Grant Trust Fund 4,789,383 2,397,375 (2,392,008) -49.9% Gas Tax Fund 4,247,880 4,732,322 484,442 11.4%
Housing and Urban Development Fund 5,725,159 1,256,750 (4,468,409) -78.0% Housing Authority Fund 252,495 400,332 147,837 58.6%
Housing Successor Agency Fund 1,306,326 955,572 (350,754) -26.9% Library Donations Trust Fund 0 3 3 N/A
Library Operating Grant Trust Fund 179,325 179,325 0 0.0% Other City Departments Operating Grant Trust Fund 1,950,000 1,950,000 0 0.0% Parks and Recreation Operating Grant Trust Fund 226,515 193,710 (32,805) -14.5% Perpetual Care Fund 970 762 (208) -21.4%
Police Operating Grant Trust Fund 543,491 872,944 329,453 60.6% Prefunded Plan Review Fund 62,000 67,000 5,000 8.1%
Public Donations Fund 14,620 208,926 194,306 1329.0%
Public, Educational, and Governmental Fee Fund 200,000 203,494 3,494 1.7% Road Maintenance Rehabilitation (SB1) Fund 2,550,000 3,475,374 925,374 36.3% Traffic Mitigation Fee Fund 1,150,000 141,763 (1,008,237) -87.7% Total 59,382,550 54,671,567 (4,710,983) -7.9%
Special Revenue Fund Revenue
FY 2023/24 Final Budget vs. Actual by Fund
Summary of Revenue and Expenditure Performance
2 Attachment 3
Fund Description Final Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
Bridge Maintenance District #2 Fund 80,000 80,000 0 0.0% Building Development Services Fund 18,282,786 16,213,778 2,069,008 11.3% Building Special Programs and Training Fund 44,995 32,451 12,544 27.9% City Affordable Housing Fund 15,379,987 3,761,259 11,618,728 75.5% Community Facilities District No. 2019-1 (Lawrence
Station) Fund
586,448 209,353 377,095 64.3%
Convention Center Maintenance District Fund 2,014,220 1,671,503 342,717 17.0% Developer Traffic Payments Fund 3,301,046 3,301,046 0 0.0% Downtown Parking Maintenance District Fund 136,990 74,186 62,804 45.8% Endowment Care Fund 56,500 48,857 7,643 13.5%
Engineering Operating Grant Trust Fund 735,372 477,496 257,876 35.1% Expendable Trust Fund 1,604,271 170,708 1,433,563 89.4% Fire Development Services Fund 3,380,927 3,118,129 262,798 7.8% Fire Operating Grant Trust Fund 4,382,044 3,605,267 776,777 17.7% Gas Tax Fund 4,650,000 4,650,000 0 0.0%
Housing and Urban Development Fund 6,686,032 1,968,613 4,717,419 70.6% Housing Authority Fund 4,043,028 3,672,783 370,245 9.2% Housing Successor Agency Fund 1,216,887 739,588 477,299 39.2% Library Donations Trust Fund 179,758 0 179,758 100.0%
Library Operating Grant Trust Fund 262,645 184,802 77,843 29.6% Other City Departments Operating Grant Trust Fund 2,007,600 199,465 1,808,135 90.1% Parks and Recreation Operating Grant Trust Fund 217,672 210,777 6,895 3.2% Perpetual Care Fund 970 762 208 21.4%
Police Operating Grant Trust Fund 2,520,627 728,078 1,792,549 71.1% Prefunded Plan Review Fund 542,755 145,586 397,169 73.2% Public Donations Fund 590,113 42,993 547,120 92.7%
Public, Educational, and Governmental Fee Fund 1,106,876 287,514 819,362 74.0% Road Maintenance Rehabilitation (SB1) Fund 2,500,000 2,500,000 0 0.0% Traffic Mitigation Fee Fund 1,883,910 1,883,910 0 0.0%
Total 78,394,459 49,978,904 28,415,555 36.2%
Special Revenue Fund Expenditures
FY 2023/24 Final Budget vs. Actual by Fund
Summary of Revenue and Expenditure Performance
3 Attachment 3
Fund Description Final Budget
Actual
Revenue
Variance
Favorable/
(Unfavorable)
Percent
Variance
Cemetery Fund 1,603,470 1,429,415 (174,055) -10.9%
Convention Center Enterprise Fund 15,663,770 19,745,509 4,081,739 26.1% Electric Grant Operating Trust Fund 37,842,234 47,915,046 10,072,812 26.6% Electric Utility Fund 724,767,499 732,566,145 7,798,646 1.1% Sewer Utility Fund 44,250,825 49,186,253 4,935,428 11.2% Solid Waste Fund 39,964,423 39,336,750 (627,673) -1.6%
Water Recycling Fund 7,668,868 8,250,836 581,968 7.6%
Water Utility Fund 60,726,490 58,184,794 (2,541,696) -4.2% Total 932,487,579 956,614,748 24,127,169 2.6%
Fund Description Final Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
Cemetery Fund 1,535,171 990,668 544,503 35.5%
Convention Center Enterprise Fund 16,543,037 17,591,461 (1,048,424) -6.3% Electric Grant Operating Trust Fund 42,917,231 29,190,008 13,727,223 32.0% Electric Utility Fund 674,794,066 639,969,481 34,824,585 5.2% Sewer Utility Fund 36,917,439 36,933,557 (16,118) 0.0%
Solid Waste Fund 44,122,353 39,629,375 4,492,978 10.2%
Water Recycling Fund 9,443,724 7,369,483 2,074,241 22.0% Water Utility Fund 56,808,405 56,039,863 768,542 1.4%
Total 883,081,426 827,713,896 55,367,530 6.3%
Enterprise Fund Revenue
FY 2023/24 Final Budget vs. Actual by Fund
Enterprise Fund Expenditures
FY 2023/24 Final Budget vs. Actual by Fund
Summary of Revenue and Expenditure Performance
4 Attachment 3
Fund Description Final Budget
Actual
Revenue
Variance
Favorable/
(Unfavorable)
Percent
Variance
Communication Acquisitions Fund 7,208,232 6,245,232 (963,000) -13.4% Fleet Operations Fund 5,460,601 5,503,191 42,590 0.8%
Information Technology Services Fund 13,094,932 13,108,553 13,621 0.1% Public Works Capital Projects Management
Fund
4,111,656 4,113,199 1,543 0.0%
Special Liability Insurance Fund 6,195,000 6,210,606 15,606 0.3% Vehicle Replacement Fund 6,526,863 6,234,381 (292,482) -4.5% Workers' Compensation Fund 6,097,000 6,290,973 193,973 3.2% Total 48,694,284 47,706,135 (988,149) -2.0%
Fund Description Final Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
Communication Acquisitions Fund 7,970,232 6,370,551 1,599,681 20.1% Fleet Operations Fund 6,125,143 5,754,398 370,745 6.1%
Information Technology Services Fund 15,257,475 14,096,481 1,160,994 7.6% Public Works Capital Projects Management
Fund
5,150,485 4,953,699 196,786 3.8%
Special Liability Insurance Fund 6,397,962 5,500,281 897,681 14.0% Unemployment Insurance Fund 105,000 54,056 50,944 48.5% Vehicle Replacement Fund 9,596,211 8,923,097 673,114 7.0% Workers' Compensation Fund 6,097,000 5,838,003 258,997 4.2% Total 56,699,508 51,490,566 5,208,942 9.2%
Internal Service Fund Revenue
FY 2023/24 Final Budget vs. Actual by Fund
Internal Service Fund Expenditures
FY 2023/24 Final Budget vs. Actual by Fund
Summary of Revenue and Expenditure Performance
5 Attachment 3
Fund Description Final Budget
Actual
Revenue
Variance
Favorable/
(Unfavorable)
Percent
Variance
Electric Utility Debt Service Fund 17,602,042 17,612,099 10,057 0.1% Public Facilities Financing Corporation Fund 1,402,940 1,442,378 39,438 2.8% Sewer Utility Debt Service Fund 35,000,000 35,976,738 976,738 2.8% Total 54,004,982 55,031,215 1,026,233 1.9%
Fund Description Final Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
Electric Utility Debt Service Fund 17,602,042 17,599,767 2,275 0.0% Public Facilities Financing Corporation Fund 1,402,440 1,402,385 55 0.0% Sewer Utility Debt Service Fund 33,285,418 33,498,216 (212,798) -0.6% Total 52,289,900 52,500,368 (210,468) -0.4%
Summary of Revenue and Expenditure Performance
Debt Service Fund Revenue
FY 2023/24 Final Budget vs. Actual by Fund
Debt Service Fund Expenditures
FY 2023/24 Final Budget vs. Actual by Fund
6 Attachment 3
Fund Description Final Budget
Actual
Revenue
Variance
Favorable/
(Unfavorable)
Percent
Variance
Sports and Open Space Authority Fund 16,500 16,658 158 1.0% Total 16,500 16,658 158 1.0%
Fund Description Final Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
Sports and Open Space Authority Fund 15,255 13,067 2,188 14.3% Total 15,255 13,067 2,188 14.3%
Summary of Revenue and Expenditure Performance
Other Agency Fund Revenue
FY 2023/24 Final Budget vs. Actual by Fund
Other Agency Fund Expenditures
FY 2023/24 Final Budget vs. Actual by Fund
7 Attachment 3
Fund Description Final Budget
Actual
Revenue
Variance
Favorable/
(Unfavorable)
Percent
Variance
City Affordable Housing Capital Fund 0 47,218 47,218 N/A Convention Center Capital Fund 421,032 421,032 0 0.0%
Electric Utility Capital Fund 123,595,499 110,960,995 (12,634,504) -10.2% Fire Department Capital Fund 627,374 627,374 0 0.0%
General Government Capital Fund 3,686,021 3,686,021 0 0.0% Parks and Recreation Capital Fund 7,491,738 4,717,865 (2,773,873) -37.0% Patrick Henry Drive Infrastructure Improvement
Fund
71,281 0 (71,281) -100.0%
Public Buildings Capital Fund 2,656,819 2,656,673 (146) 0.0% Related Santa Clara Developer Fund 2,685,319 2,192,096 (493,223) -18.4% Sewer Utility Capital Fund 13,980,488 16,506,801 2,526,313 18.1% Solid Waste Capital Fund 1,619,000 1,616,466 (2,534) -0.2% Storm Drain Capital Fund 6,404,740 3,083,905 (3,320,835) -51.8% Street Lighting Capital Fund 125,000 125,441 441 0.4%
Streets and Highways Capital Fund 51,656,663 32,159,641 (19,497,022) -37.7% Tasman East Infrastructure Improvement Fund 0 9,184 9,184 N/A Water Utility Capital Fund 218,118 273,723 55,605 25.5% Total 215,239,092 179,084,435 (36,154,657) -16.8%
Summary of Revenue and Expenditure Performance
Capital Improvement Program Fund Revenue
FY 2023/24 Final Budget vs. Actual by Fund
8 Attachment 3
Fund Description Final Budget
Actual
Expenditures/
Encumbrances
Variance
Favorable/
(Unfavorable)
Percent
Variance
Cemetery Capital Fund 276,479 23,835 252,644 91.4%
City Affordable Housing Capital Fund 6,544,484 6,544,484 0 0.0% Convention Center Capital Fund 2,562,787 839,637 1,723,150 67.2% Electric Utility Capital Fund 283,169,216 101,774,909 181,394,307 64.1% Fire Department Capital Fund 1,934,297 1,384,002 550,295 28.4% General Government Capital Fund 12,205,075 3,530,806 8,674,269 71.1% Library Department Capital Fund 301,104 39,914 261,190 86.7% Parks and Recreation Capital Fund 41,032,617 18,164,202 22,868,415 55.7% Patrick Henry Drive Infrastructure Improvement
Fund
71,281 4,266 67,015 94.0%
Public Buildings Capital Fund 8,988,133 5,700,074 3,288,059 36.6% Recycled Water Capital Fund 218,118 196,318 21,800 10.0% Related Santa Clara Developer Fund 1,500,691 987,640 513,051 34.2% Sewer Utility Capital Fund 48,537,608 24,315,118 24,222,490 49.9% Solid Waste Capital Fund 1,404,841 1,380,272 24,569 1.7% Storm Drain Capital Fund 11,155,755 4,497,346 6,658,409 59.7% Street Lighting Capital Fund 3,666,539 142,222 3,524,317 96.1% Streets and Highways Capital Fund 96,185,958 49,719,896 46,466,062 48.3% Tasman East Infrastructure Improvement Fund 1,450,475 26,260 1,424,215 98.2% Water Utility Capital Fund 13,175,196 7,582,427 5,592,769 42.4% Total 534,380,654 226,853,628 307,527,026 57.5%
Capital Improvement Program Fund Expenditures
FY 2023/24 Final Budget vs. Actual by Fund
Summary of Revenue and Expenditure Performance
9 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
General Fund
1 General Fund Budget Stabilization Reserve 54,299,297 54,299,297 0 53,817,980 70,024,278 16,206,298 1 General Fund Capital Projects Reserve 23,860,843 23,860,843 0 7,769,117 7,867,572 98,455 1 General Fund Reserve for Programmed
Capital Projects
986,657 986,657 0 6,107,871 6,107,871 0
1 General Fund Advanced Planning Fee
Reserve
4,212,848 5,422,634 1,209,786 3,964,532 5,174,318 1,209,786 1 General Fund Technology Fee Reserve 2,581,145 2,564,774 (16,371) 2,581,145 2,564,774 (16,371)1 General Fund Land Sale Reserve 18,481,036 18,481,036 0 18,481,036 18,481,036 0 1 General Fund Pension Stabilization
Reserve
27,477,426 29,226,847 1,749,421 27,477,426 34,606,759 7,129,333 1 General Fund Property Tax ERAF Reserve 4,823,000 4,823,000 0 6,744,337 6,744,337 01 General Fund Historical Preservation Reserve
94,212 96,105 1,893 94,212 96,105 1,893
1 General Fund Development Fee Reserve 1,500,000 1,500,000 0 1,500,000 1,500,000 01 General Fund Budget Balancing Reserve 431,789 431,789 0 0 0 01 General Fund Restricted for Prepayment 0 93,892 93,892 0 0 0 1 General Fund Accrued Liability Reserve 0 1,882,000 1,882,000 0 1,882,000 1,882,0001 General Fund Unrestricted Fund Balance 2,916,599 20,518,815 17,602,216 0 2,400,000 2,400,000 Summary of Fund Balance Adjustments
1 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
Summary of Fund Balance Adjustments
Special Revenue Funds
463 Bridge Maintenance
District #2 Fund
Unrestricted Fund Balance 177,133 213,375 36,242 267,133 303,375 36,242 155 Building Development
Services Fund
Unrestricted Fund Balance 32,170,843 34,607,574 2,436,731 33,049,657 34,036,388 986,731 220 Building Special
Programs and Training Fund
CASp Reserve 48,662 59,201 10,539 48,662 59,201 10,539
220 Building Special
Programs and Training Fund
Seismic Admin Reserve - Restricted
127,011 139,014 12,003 127,011 139,014 12,003
220 Building Special
Programs and Training Fund
Building Standard Reserve - Restricted
63,380 63,049 (331) 63,380 63,049 (331)
165 City Affordable Housing
Fund
Unrestricted Fund Balance 4,215,984 16,126,088 11,910,104 3,790,514 5,631,765 1,841,251 27 Community Facilities
District No. 2019-1 Fund
Capital Reserve 275,672 275,035 (637) 353,983 353,473 (510) 27 Community Facilities
District No. 2019-1 Fund
Unrestricted Fund Balance 739,349 861,274 121,925 666,453 788,887 122,434 26 Convention Center
Maintenance District Fund
Unrestricted Fund Balance 116,459 471,393 354,934 116,459 130,393 13,934 124 Developer Traffic
Payments Fund (formerly Traffic Fair Share Fund)
Restricted Fund Balance 5,376,644 5,637,054 260,410 5,376,644 5,637,054 260,410 25 Downtown Parking
Maintenance District Fund
Reserve for Maintenance 185,830 187,056 1,226 171,860 173,086 1,226 2 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
Summary of Fund Balance Adjustments
25 Downtown Parking
Maintenance District Fund
Unrestricted Fund Balance 412,696 475,500 62,804 413,070 475,874 62,804 77 Endowment Care Fund Unrestricted Fund Balance 2,498,032 2,550,047 52,015 2,648,032 2,700,047 52,015 144 Engineering Operating
Grant Trust Fund
Unrestricted Fund Balance 0 91,789 91,789 0 0 0
79 Expendable Trust Fund Unrestricted Fund Balance 0 1,595,821 1,595,821 0 0 0 158 Fire Development
Services Fund
Unrestricted Fund Balance 1,673,505 2,492,813 819,308 1,554,602 2,373,910 819,308 178 Fire Operating Grant
Trust Fund
Unrestricted Fund Balance 0 (1,615,230) (1,615,230) 0 560,384 560,384 121 Gas Tax Fund Unrestricted Fund Balance 1,080,331 2,312,653 1,232,322 60,331 1,292,653 1,232,322 562 Housing and Urban
Development Fund
Restricted - Program Income 0 590,766 590,766 0 0 0
562 Housing and Urban
Development Fund
Unrestricted Fund Balance 0 (341,756) (341,756) 0 0 0
164 Housing Authority Fund Unrestricted Fund Balance 824,958 1,175,535 350,577 608,523 959,100 350,577 169 Housing Successor
Agency Fund
Unrestricted Fund Balance 3,359,194 4,165,294 806,100 3,762,941 4,569,041 806,100 72 Library Donations Trust
Fund
Unrestricted Fund Balance 0 179,761 179,761 0 0 0
112 Library Operating Grant
Trust Fund
Unrestricted Fund Balance 0 77,843 77,843 0 0 0
101 Other City Departments
Operating Grant Trust Fund
Unrestricted Fund Balance 0 1,808,135 1,808,135 0 0 0
3 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
Summary of Fund Balance Adjustments
111 Parks and Recreation
Operating Grant Trust Fund
Unrestricted Fund Balance 135,086 109,175 (25,911) 135,086 115,904 (19,182) 76 Perpetual Care Fund Unrestricted Fund Balance 38,244 38,244 0 38,244 38,244 0 177 Police Operating Grant
Trust Fund
Unrestricted Fund Balance 0 2,122,002 2,122,002 0 0 0
157 Prefunded Plan Review
Fund
Unrestricted Fund Balance 0 402,169 402,169 0 0 0
67 Public Donations Fund Unrestricted Fund Balance 0 741,426 741,426 0 0 0 221 Public, Educational and
Governmental (PEG) Fee Fund
Unrestricted Fund Balance 1,772,160 2,595,016 822,856 1,772,160 2,595,016 822,856 122 Road Maintenance and
Rehabilitation (SB1) Fund
Unrestricted Fund Balance 1,651,201 2,576,575 925,374 259,286 1,184,660 925,374 123 Traffic Mitigation Fund Unrestricted Fund Balance 2,200,871 1,192,634 (1,008,237) 1,919,871 911,634 (1,008,237) Enterprise Funds
93 Cemetery Fund Unrestricted Fund Balance 500,254 897,672 397,418 472,317 869,735 397,418 860 Convention Center
Enterprise Fund
Unrestricted Fund Balance 4,572,909 7,089,656 2,516,747 2,435,993 352,740 (2,083,253) 860 Convention Center
Enterprise Fund
Operations and Maintenance Reserve
0 0 0 0 4,600,000 4,600,000
860 Convention Center
Enterprise Fund
Restricted Levy Funds 468,422 784,990 316,568 468,422 784,990 316,568 4 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
Summary of Fund Balance Adjustments
191 Electric Operating Grant
Trust Fund
Public Benefits Program Fund Balance
57,429,799 57,839,500 409,701 38,456,131 38,865,832 409,701 191 Electric Operating Grant
Trust Fund
Low Carbon Fuel Program Fund Balance
1,205,386 719,553 (485,833) 419,143 433,310 14,167
191 Electric Operating Grant
Trust Fund
Greenhouse Gas Program Fund Balance
27,613,467 31,702,320 4,088,853 27,352,964 31,441,817 4,088,853 91 Electric Utility Fund Infrastructure Reserve 20,000,000 50,000,000 30,000,000 40,000,000 50,000,000 10,000,00091 Electric Utility Fund Operations and Maintenance Reserve
166,250,000 195,000,000 28,750,000 192,360,000 257,000,000 64,640,000 91 Electric Utility Fund Pension Stabilization
Reserve
9,524,096 10,065,874 541,778 9,524,096 10,826,979 1,302,883 91 Electric Utility Fund Rate Stabilization Reserve 64,000,000 66,000,000 2,000,000 68,000,000 70,000,000 2,000,000 91 Electric Utility Fund Trading Restricted Reserve 11,127,179 9,449,807 (1,677,372) 11,127,179 9,449,807 (1,677,372)91 Electric Utility Fund Unrestricted Fund Balance 95,313,916 90,938,838 (4,375,078) 108,095,323 87,069,140 (21,026,183)94 Sewer Utility Fund Pension Stabilization Reserve
907,899 958,752 50,853 907,899 1,032,098 124,199
94 Sewer Utility Fund Replacement and
Improvement Reserve
1,507,553 1,507,553 0 1,507,553 1,507,553 0
94 Sewer Utility Fund Rate Stabilization Reserve 4,248,070 4,248,070 0 4,593,020 4,593,020 094 Sewer Utility Fund Reserve for Settlements 3,000,000 3,000,000 0 3,000,000 3,000,000 0 94 Sewer Utility Fund Infrastructure Reserve 4,793,175 4,793,175 0 5,288,968 5,288,968 0 5 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
Summary of Fund Balance Adjustments
94 Sewer Utility Fund Operations and Maintenance
Reserve
8,348,279 8,348,279 0 14,348,279 16,348,279 2,000,000
94 Sewer Utility Fund Unrestricted Fund Balance 9,319,159 11,946,860 2,627,701 1,412,022 1,966,376 554,35496 Solid Waste Fund Operations and Maintenance Reserve
2,675,520 2,675,520 0 2,675,520 10,354,799 7,679,279
96 Solid Waste Fund Pension Stabilization
Reserve
445,107 469,938 24,831 445,107 505,996 60,889
96 Solid Waste Fund Rate Stabilization Reserve 1,765,150 1,765,150 0 1,765,150 1,765,150 0 96 Solid Waste Fund Unrestricted Fund Balance 4,182,225 7,943,799 3,761,574 4,453,763 0 (4,453,763) 97 Water Recycling Fund Pension Stabilization
Reserve
159,177 168,123 8,946 159,177 180,952 21,775
97 Water Recycling Fund Rate Stabilization Reserve 2,327,420 2,327,420 0 803,880 803,880 0 97 Water Recycling Fund Operations and Maintenance
Reserve
2,262,095 2,262,095 0 2,800,000 2,800,000 0
97 Water Recycling Fund Infrastructure Reserve 51,500 51,500 0 24,000 51,500 27,50097 Water Recycling Fund Unrestricted Fund Balance 651,822 2,395,985 1,744,163 864,755 918,589 53,834 92 Water Utility Fund Pension Stabilization
Reserve
1,821,694 1,927,637 105,943 1,821,694 2,070,898 249,204 92 Water Utility Fund Replacement and
Improvement Reserve
303,090 303,090 0 303,090 303,090 0
92 Water Utility Fund Water Conservation Reserve 33,125 33,125 0 33,125 33,125 0 6 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
Summary of Fund Balance Adjustments
92 Water Utility Fund Rate Stabilization Reserve 3,823,460 3,823,460 0 5,823,460 6,823,460 1,000,000 92 Water Utility Fund Operations and Maintenance
Reserve
5,435,580 5,435,580 0 5,435,580 7,435,580 2,000,000
92 Water Utility Fund Infrastructure Reserve 1,028,800 1,028,800 0 1,028,800 1,028,800 0 92 Water Utility Fund Unrestricted Fund Balance 1,627,218 5,006,123 3,378,905 1,769,020 2,004,664 235,644 Internal Service Funds
48 Communication
Acquisitions Fund
Equipment Replacement Reserve
1,030,886 1,220,603 189,717 1,030,886 1,220,603 189,717 48 Communication
Acquisitions Fund
Unrestricted Fund Balance 494,348 941,312 446,964 494,348 1,904,312 1,409,964 53 Fleet Operations Fund Unrestricted Fund Balance 1,106,781 1,170,116 63,335 1,120,669 1,184,004 63,33545 Information Technology Services Fund
Unrestricted Fund Balance 697,695 1,672,310 974,615 497,695 1,472,310 974,615 44 Public Works Capital
Projects Management Fund
Unrestricted Fund Balance 0 198,329 198,329 0 0 0
82 Special Liability
Insurance Fund
Reserve for Future Claims 9,000,000 9,000,000 0 9,000,000 9,000,000 0 82 Special Liability
Insurance Fund
Unrestricted Fund Balance 2,127,938 3,711,625 1,583,687 2,127,938 3,711,625 1,583,687 87 Unemployment
Insurance Fund
Unrestricted Fund Balance 251,103 279,047 27,944 141,103 144,047 2,944 50 Vehicle Replacement
Fund
Equipment Replacement Reserve
5,078,464 6,130,757 1,052,293 5,078,464 6,130,757 1,052,293 50 Vehicle Replacement
Fund
Unrestricted Fund Balance 6,568,424 5,896,763 (671,661) 6,010,531 4,665,756 (1,344,775) 7 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
Summary of Fund Balance Adjustments
81 Workers' Compensation
Fund
Reserve for Future Claims 8,500,000 8,500,000 0 8,500,000 8,500,000 0 81 Workers' Compensation
Fund
Reserve for Prepayment 636,930 715,126 78,196 636,930 715,126 78,196 81 Workers' Compensation
Fund
Unrestricted Fund Balance 696,599 967,373 270,774 586,599 857,373 270,774 Debt Service Funds
491 Electric Utility Debt
Service Fund
Bond Reserve 3,632,533 3,632,533 0 3,632,533 3,632,533 0 491 Electric Utility Debt
Service Fund
Reserve for Debt Service 10,407,324 10,419,656 12,332 10,407,324 10,419,656 12,332 431 Public Facilities
Financing Corporation Fund
Debt Reserve 707,202 707,202 0 707,202 707,202 0
431 Public Facilities
Financing Corporation Fund
Unrestricted Fund Balance 38,722 78,215 39,493 39,222 78,715 39,493 494 Sewer Utility Debt
Service Fund
Debt Reserve 7,684,543 7,693,354 8,811 4,380,781 4,389,592 8,811 Other Agency Funds
801 Sports and Open Space
Authority Fund
Unrestricted Fund Balance 1,746 4,092 2,346 1,746 2,092 346 Capital Improvement Program Funds
593 Cemetery Capital Fund Unrestricted Fund Balance 79,940 308,749 228,809 79,940 56,105 (23,835)565 City Affordable Housing Capital Fund
Unrestricted Fund Balance 1,543,500 1,590,718 47,218 1,543,500 1,590,718 47,218 8 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
Summary of Fund Balance Adjustments
865 Convention Center
Capital Fund
Unrestricted Fund Balance 1,726,973 1,723,150 (3,823) 0 0 0 591 Electric Utility Capital
Fund
Unrestricted Fund Balance 136,036,903 170,753,882 34,716,979 4,994,081 15,666,704 10,672,623 536 Fire Department Capital
Fund
Unrestricted Fund Balance 394,436 550,295 155,859 0 0 0 539 General Government
Capital Fund
Unrestricted Fund Balance 7,525,112 8,674,269 1,149,157 0 0 0 537 Library Department
Capital Fund
Unrestricted Fund Balance 244,328 261,190 16,862 0 0 0
532 Parks and Recreation
Capital Fund
Unrestricted Fund Balance 41,957,350 44,456,419 2,499,069 19,119,385 20,185,488 1,066,103 542 Patrick Henry Drive
Infrastructure Improvement Fund
Unrestricted Fund Balance 0 (4,266) (4,266) 0 0 0
538 Public Buildings Capital
Fund
Unrestricted Fund Balance 1,429,129 3,287,913 1,858,784 0 0 0 597 Recycled Water Utility
Capital Fund
Unrestricted Fund Balance 419,305 441,105 21,800 19,305 41,105 21,800 540 Related Santa Clara
Developer Fund
Unrestricted Fund Balance 0 19,828 19,828 0 0 0
594 Sewer Utility Capital
Fund
Restricted - Sewer Conveyance Fee
54,978,049 55,815,618 837,569 26,525,589 26,330,931 (194,658) 594 Sewer Utility Capital
Fund
Unrestricted Fund Balance 8,363,487 8,051,778 (311,709) 4,887,548 5,603,962 716,414 596 Solid Waste Capital Fund Landfill Post Closure
Reserve
600,000 600,000 0 600,000 600,000 0
596 Solid Waste Capital Fund Landfill Corrective Action Costs
232,062 537,133 305,071 239,024 553,247 314,223
9 Attachment 4
Fund
No. Fund Reserve
FY 2023/24
Estimated
Ending Fund
Balance
FY 2023/24
Actual Ending
Fund Balance Variance
FY 2024/25
Current
Ending Fund
Balance
FY 2024/25
Amended
Ending Fund
Balance Variance
Summary of Fund Balance Adjustments
596 Solid Waste Capital Fund Unrestricted Fund Balance 407,500 (119,537) (527,037) 400,538 339,780 (60,758)535 Storm Drain Capital Fund Unrestricted Fund Balance 2,684,162 3,493,074 808,912 155,499 167,567 12,068 534 Street Lighting Capital
Fund
Unrestricted Fund Balance 3,739,342 3,868,592 129,250 343,834 343,834 0 533 Streets and Highways
Capital Fund
Unrestricted Fund Balance 29,382,535 29,046,089 (336,446) 1,977,048 2,052,527 75,479 541 Tasman East
Infrastructure Improvement Fund
Unrestricted Fund Balance 5,944,259 5,943,663 (596) 6,813,004 6,822,187 9,183 592 Water Utility Capital
Fund
Unrestricted Fund Balance 8,887,036 11,097,424 2,210,388 3,896,155 6,604,671 2,708,516 10 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1213 Agenda Date: 12/3/2024

REPORT TO COUNCIL

SUBJECT
Action on Approval of Cost-of-Living Salary Adjustment for City Attorney; Approval of Amendment No. 1 to Employment Agreement with City Attorney Glen Googins; Adoption of a Resolution Updating the Unclassified Salary Plan for Position of City Attorney

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
The Employment Agreement between the City of Santa Clara and City Attorney Glen R. Googins (Attachment 1) includes the following provisions:

3.1. Salary. Employee shall receive an annual salary of Three Hundred Forty-Five Thousand Dollars ($345,000), less all authorized or appropriate deductions and withholdings, payable in pro-rata increments on regular City paydays, commencing on the first day of employment.

3.2. Adjustments. Following completion of the annual performance appraisal, as described in Section 4 below, the City Council shall meet with Employee for the express purpose of determining any appropriate salary adjustment. In determining any appropriate salary adjustment, the City Council shall take into account any cost-of-living adjustments, but the ultimate decision regarding the timing and the amount of any adjustment, including but not limited to cost of living, is within the sole discretion of the City Council.

4. Performance Appraisal. The City Council will make its best efforts to undertake a performance appraisal of the Employee at least every twelve (12) months following the Employee’s original date of hire. The City Council maintains discretion to conduct performance appraisals more regularly if necessary.

The City Attorney began his employment with the City on March 1, 2023, and has not had a completed performance appraisal or salary adjustment since that time. During the Closed Session of November 19, 2024, in discussion of the agendized Performance Appraisal for the City Attorney, the City Council provided direction to staff to bring back for open session discussion and possible action a 3.25% cost of living salary adjustment, retroactive to March 1, 2024. This results in a new annual base salary for the City Attorney of $356,212.50, which will take effect on December 22, 2024. To effectuate this adjustment, amendments to section 3.1 and 3.2 of the Employment Agreement are proposed (Attachment 2).

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24-1213 Agenda Date: 12/3/2024
plans for unclassified positions. California Code Regulations Section 570.5 governs and requires the adoption of updated publicly available salary schedules by the governing body. The proposed Council action satisfies these applicable requirements. The updated salary plan reflects the Council approved merit increase for the City Attorney.

In addition, the Brown Act requires that where final action is being taken that includes a change to the compensation of a local agency executive (here, the City Attorney), a verbal summary of that executive compensation shall be stated at the regular meeting of the legislative body at which the action is taken.

DISCUSSION
A performance appraisal for the City Attorney has been agendized on three occasions (2/27/24, 11/12/24, and 11/19/24), however, to date, the appraisal has not been completed. In light of the already-significant delay in completing the performance appraisal process, the anticipated further delays into 2025, and the cost-of-living adjustments provided to Unit 9 members (all employees of the City Attorney’s Office are members of Unit 9), the City Council discussed in Closed Session providing the City Attorney with a cost-of-living salary adjustment pending the completion of the performance appraisal process.

During the Closed Session of November 19, 2024, in discussion of the agendized Performance Appraisal for the City Attorney, the City Council provided direction to staff to bring back for open session discussion and possible action a 3.25% cost of living salary adjustment, retroactive to March 1, 2024. This results in a new annual base salary for the City Attorney of $356,212.50.

The proposed amendments to the Employment Agreement provide for the following: (1) a statement of the new salary level, and (2) clarification that the ultimate decision regarding the timing and the amount of any adjustment (including cost-of-living adjustments) may be made by the City Council at any point in the performance appraisal process.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
The wage increase for the City Attorney has an annual salary cost of approximately $11,212.50 (from $345,000 to $356,212.50). In addition, there will be a retroactive payment for the period March 1, 2024, through December 21, 2024, in the amount of $9,099.38. In FY 2024/25, the total estimated cost is $14,921 and covers the retroactive period starting March 1, 2024 through June 30, 2025.

There is sufficient funding in the City Attorney’s Office budget to cover this cost in FY 2024/25, and this additional cost will be factored into the FY 2025/26 budget.

COORDINATION
This report has been coordinated by and between the Human Resources Department, Finance Department, and City Attorney’s Office.

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24-1213 Agenda Date: 12/3/2024

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve, and authorize Mayor to sign, Amendment No. 1 to the Employment Agreement with City Attorney Glen R. Googins;

2. Approve cost-of-living salary adjustment for City Attorney of 3.25% retroactive to March 1, 2024, resulting in a new annual salary of $356,212.50 (to take effect on December 22, 2024), and a retroactive payment of $9,099.38;

3. Adopt a Resolution updating the Unclassified Salary Plan reflecting the new annual salary for the position of City Attorney to satisfy the requirements of California Code of Regulations Section 570.5, effective December 22, 2024.

Reviewed by: Aracely Azevedo, Director, Human Resources Department Approved by: Jōvan Grogan, City Manager

ATTACHMENTS

1. Employment Agreement between City of Santa Clara and Glen R. Googins

2. Amendment No. 1 to Employment Agreement between City of Santa Clara and Glen R.

Googins

3. Resolution Approving and Adopting Updated Unclassified Salary Plan (effective December 22, 2024) approved December 3, 2024

4. Unclassified Salary Plan (effective December 22, 2024) approved December 3, 2024 City of Santa Clara Page 3 of 3 Printed on 11/27/2024
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Employment Agreement Page 1 of 10
302407.10

EMPLOYMENT AGREEMENT

BY AND BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA
AND
GLEN R. GOOGINS
This EMPLOYMENT AGREEMENT is made by and between the City of Santa Clara, California, a chartered California municipal corporation ("City") and Glen R. Googins ("Employee") as of January 10, 2023.

RECITALS
This Agreement is entered into on the basis of the following facts, among others:

A. City, acting with the approval of its duly elected City Council, desires to appoint and employ Glen R. Googins as its City Attorney, including positions connected with the City’s related entities such as the Stadium Authority, subject to the terms and conditions set forth in this Agreement, the Government Code of the State of California, the Santa Clara City Code and the Charter of the City of Santa Clara (the "Charter").

B. The Charter provides, among other things, that the City Attorney shall be appointed by, and serve at the pleasure of the City Council.

C. Employee desires to be employed by the City as its City Attorney, subject to the terms and conditions set forth in this Agreement, the Government Code of the State of California, the Santa Clara City Code and the Charter.

D. City and Employee desire to establish specific terms and conditions relating to compensation, including salary and benefits, performance evaluations and related matters.

AGREEMENT PROVISIONS
BASED UPON THE FOREGOING, CITY AND EMPLOYEE AGREE AS FOLLOWS:

1. Employment. City Council appoints and employs Employee as City Attorney with the City of Santa Clara and Employee accepts the appointment and employment. Employee acknowledges and agrees that as City Attorney, Employee serves in an at-will capacity, serving at the pleasure of the City, with no expectation of continued employment, and with no right to pre-or-post-separation due process or appeal. Such appointment and employment shall be effective on March 1, 2023 and shall continue until such time as this Agreement is terminated in a manner specified herein.

2. Duties of the City Attorney. Employee shall perform the duties established for the City Attorney by the Charter, Santa Clara City Code, City Council and any applicable law, ordinance, resolution, rule or regulation including as reflected in the description of duties

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for the City Attorney position, attached hereto as Exhibit E and hereby incorporated by reference.

2.1. Full Energy and Skill. Employee shall devote their full energy, skill, ability, and productive time to the performance of the “Duties of the City Attorney” referenced herein.

2.2. Conflict. Employee shall not engage in any employment, activity, consulting service, or other enterprise, for compensation or otherwise, which is actually or potentially in conflict with, inimical to, or which interferes with the performance of the “Duties of the City Attorney” described herein. Employee acknowledges that they are subject to the various conflict of interest requirements found in the California Government Code and other applicable state and local policies and regulations concerning conflicts of interest.

2.3. Code of Ethics and Values. Employee shall adhere to the City of Santa Clara’s Code of Ethics and Values, a copy of which is attached as Exhibit A and incorporated herein.

2.4. Permission Required For Outside Activities. Employee shall not engage in any employment, activity, consulting service, or other enterprise, for compensation or otherwise, without the express, written consent of the City Council.
(a) Professional Activities. During Employee’s appointment as City Attorney, they are expressly authorized to participate in professional activities, including but not limited to meetings, conferences and other events conducted or sponsored by any professional organizations related to their work responsibilities as City Attorney provided that their ability to perform the “Duties of the City Attorney” described herein is not compromised. Employee shall be paid regular salary and benefits while traveling to, attending, or participating in professional activities, and shall be entitled to expense advances in accordance with City policy applicable to other Council-appointed officers. Subject to annual appropriation and any limitations in the City travel policy attached hereto as Exhibit D (City Manager’s Directive 028 Travel Policy), Employee is entitled to reimbursement for the actual costs of the following expense categories that they incur as a result of the Professional Activities authorized in this section: membership fees, airfare, rental car (if necessary), conference fees and lodging, in accordance with the City’s policy. To the extent this policy vests authority to an employee’s supervisor, the City Manager or designee, such authority shall be exercised or retained by the Mayor or other council member designated by City Council.

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2.5. Employee shall inform and receive advance written permission by e-mail from the Mayor or other council member designated by the City Council in advance of absences of more than one day related to such Professional Activities.

3. Compensation. While performing the duties of City Attorney, Employee shall be compensated as provided in this section.

3.2. Adjustments. Following completion of the annual performance appraisal, as described in Section 4 below, the City Council shall meet with Employee for the express purpose of determining any appropriate salary adjustment. In determining any appropriate salary adjustment, the City Council shall take into account any cost of living adjustments, but the ultimate decision regarding the timing and the amount of any adjustment, including but not limited to cost of living, is within the sole discretion of the City Council.

3.3. Benefits and Allowances.
(b) Except as otherwise specified in this Agreement, Employee will be eligible for, and shall receive, the benefits provided in the following identified sections of the Miscellaneous Unclassified Employees Memorandum of Understanding (“MOU”) for Unit 9 as of March 1, 2023. To the extent these sections vest authority to a Unit 9 member’s supervisor, Department Head, City Manager or designee, such authority shall be exercised or retained by the Mayor or other council member designated by City Council.
i. Section 2 – California Public Employees’ Retirement
System
ii. Section 4 -- Holidays
iii. Section 6 – Vacation Accrual and Usage
iv. Section 7 – Health Insurance
v. Section 8 – Dental Insurance
vi. Section 9 – Vision Insurance
vii. Section 10 – Long Term Disability
viii. Section 11 – Life Insurance
ix. Section 12 – Automobile Allowance
x. Section 13 – Mobile Communication Device Allowance
xi. Section 16 – Sick Leave/Family Sick Leave/Personal
Leave

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xii. Section 17 – Bereavement Leave
xiii. Section 19 – Retiree Medical Reimbursement Benefit xiv. Section 24 – Industrial Injury/Continuation of Insurance Benefits While on Workers’ Compensation
xv. Section 25 – Management Leave Program
xvi. Section 26 – Flexible Spending Plan
(c) In the event a successor MOU includes a change to the benefits, the City Council shall, in its discretion, determine to the extent to which such changes are applicable to Employee.
(d) Entitlement to any and all benefits provided under this Subsection 3.3 shall cease immediately upon termination of employment, excluding health benefits provided as Severance pursuant to Subsection 6.2. (e) Employee shall not provide substantive advice concerning any terms in a successor Unit 9 MOU. To the extent the City requires legal advice regarding the same, the City will retain outside counsel for such advice. (f) A copy of the Miscellaneous Unclassified Employees Unit 9 MOU is attached as Exhibit B and the provisions enumerated in Subsection 3.3(a) are incorporated herein. The Side Letters executed between the City and Unit 9 regarding Amendment to the December 15, 2019 – December 30, 2024 Memorandum of Understanding (MOU) dated September 8, 2022 and Use of Compensatory Time Off (CTO) dated November 4, 2020 are not applicable to Employee.

3.4. Vacation. MOU Section 6 shall govern the terms and conditions related to Employee’s use of vacation during their tenure with the City, unless expressly stated otherwise in this Agreement. Section 6, subsection (E) of the MOU [Maximum Vacation Accrual Limit] is not applicable to Employee. (a) Employee shall be permitted and eligible to take vacation from their first day of employment with City, subject to written approval by email from the Mayor. This term expressly supersedes Section 6(A) of the MOU. (b) Effective the first day of employment, Employee will have a vacation bank of 120 hours.
(c) Employee shall accrue vacation at the rate specified in Section 6 of the Unit 9 MOU as of March 1, 2023 for employees with twenty-one (21) or more years of service, and shall be subject to a maximum accrual equal to that of employees with twenty-one (21) or more years of service. In the event a successor MOU includes a change to the specified accrual rate, the City Council shall, in its discretion, determine the extent to which such change applies to Employee.

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(d) Employee shall seek and obtain advanced approval from the Mayor or other council member designated by City Council for all vacation time.

3.5. Sick Leave. MOU Section 16 [Sick Leave/Family Sick Leave/Personal Leave] shall govern the terms and conditions related to Employee’s use of such leaves during their tenure with the City, unless expressly stated otherwise in this Agreement. Effective the first day of employment, Employee will have a sickleave bank of 120 hours.

3.6. Management Leave. MOU Section 25 [Management Leave] shall govern the terms and conditions related to Employee’s use of management leave during their tenure with the City, unless expressly stated otherwise in this Agreement.

Employee shall not be entitled to management leave until their one-year anniversary date of employment, at which time they will be credited 120 hours in their management leave bank. This term expressly supersedes subsections (A) and (B) of Section 25 of the MOU.

3.7. Relocation Assistance. Employee shall receive relocation assistance in the form of a one-time cash payment of Fifteen Thousand Dollars ($15,000), less applicable deductions, from the City as reimbursement of certain expenses incurred by Employee in relocating to a location within reasonable commuting distance from City Hall in the City of Santa Clara. Such amount shall be due and payable by on or before March 1, 2023.

3.8. Professional Membership Dues. The City shall annually set aside an amount for Employee’s membership dues to the California State Bar, and the Santa Clara County Bar Association.

3.9. Past Practices. No past practices or benefits previously provided to the City Attorney position or past practices or benefits provided to any other City position shall be applicable unless specifically incorporated and approved in this agreement.

5. Additional Expenses of Employment. The City shall pay the costs of any fidelity or other bonds required by law for Employee.

6. Termination, Resignation and Severance Pay. Employee understands and agrees that they have no constitutionally protected property or other interest in continued employment as City Attorney. Employee understands that notwithstanding any other applicable laws, resolutions, and policies, they have no right to pre-or post-disciplinary due process. Employee further understands and agrees that they work at the will and pleasure of the City Council and that they may be terminated at any time, with or without cause.

6.1. City and Employee acknowledge that an excellent City Council-Employee relationship is in the best interest of the City and accordingly each agrees to use

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best efforts to foster timely and constructive City Council-Employee communications.

6.2. Termination of Employment and This Agreement: General Release/Severance.

Subject to the terms of California Government Code section 53260 et seq., in the event that the City Council terminates Employee’s employment as City Attorney for no reason or for any reason other than as set forth in Subsections 6.3 and 6.8 below and Employee signs, does not revoke, and delivers to the City Council a general and full release of all claims substantially in the form attached as Exhibit C (Severance and Release Agreement), which may be amended as required by law to effectuate a full and complete release, on or after Employee’s termination date but no later than the date set by the City Council at the time of termination in accordance with applicable law, City shall allow Employee to continue to receive their usual base salary through payroll and shall provide health benefits (medical, dental, and vision) continuing under the benefit plans in which Employee and their dependents are then enrolled for a period of months following the below schedule (the cash payment and continuing benefits, collectively "Severance").

Severance shall include only the cash payment and continuing benefits defined in this Subsection 6.2. Health benefits so provided shall not exceed the stated term and shall cease when the Employee finds other employment, whichever occurs first. City shall pay Severance under the following schedule:
(a) If Employee is terminated before August 31, 2023, City shall allow Employee to continue to receive their usual base salary through payroll for three (3) months and shall provide an equal number of months of health benefits (medical, dental, and vision).
(b) If Employee is terminated between September 1, 2023 and November 30, 2023, City shall allow Employee to continue to receive their usual base salary through payroll for six (6) months and shall provide an equal number of months of health benefits (medical, dental, and vision). (c) If Employee is terminated after December 1, 2023, City shall allow Employee to continue to receive their usual base salary through payroll for nine (9) months and shall provide an equal number of months of health benefits (medical, dental, and vision).

6.3. Notwithstanding Subsection 6.2 above, City shall not be obligated to pay, and shall not pay, any amounts or continue any benefits under the provisions of Subsection 6.2 if Employee is terminated because of:
(a) Conviction of or a plea of nolo contendere to a felony or a misdemeanor involving moral turpitude, dishonesty, breach of trust, or unethical conduct;
(b) Material willful misconduct, material or willful gross neglect, fraud, misappropriation, embezzlement, theft, or dishonesty;
(c) Willful or repeated failure, for reasons other than disability, to devote substantially all of Employee’s business time and effort to the City;

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(d) Violation of the City's Code of Ethics and Values (Exhibit A) and/or the California Rules of Professional Conduct.

6.4. Abuse of Office or Position. If Employee is convicted of a crime involving an abuse of their office or position or moral turpitude, all of the following shall apply:
(a) If Employee is provided with paid administrative leave pending an investigation, Employee shall be required to fully reimburse City such amounts paid;
(b) If City pays for the criminal legal defense of Employee (which would be in its sole discretion, as it is generally not obligated to pay for criminal defense), Employee shall be required to fully reimburse City such amounts paid; and
(c) If this Agreement is terminated, any Severance related to the termination that Employee may receive from City shall be fully reimbursed to City or shall be void if not yet paid to Employee.

For purposes of this Section, abuse of office or position means either an abuse of public authority, including waste, fraud, misappropriation of funds, or other illegal fiscal practices, violation of the law under color of authority, or a crime against public justice.

6.5. City shall not be obligated to pay, and shall not pay, any amounts or continue any benefits under the provisions of Subsection 6.2 in the event Employee retires or voluntarily resigns in writing prior to termination without affirmative action by City to terminate, initiate termination proceedings or request Employee's resignation.

6.6. In the event Employee voluntarily and without an official request from the majority of the City Council retires or resigns their position, Employee shall provide written notice to City at least sixty (60) days in advance of the Employee's final date of employment unless the parties agree otherwise. Such resignation shall not be deemed a termination that triggers payment of Severance benefits described in Subsection 6.2. Employee shall be entitled only to earned but unpaid Base Salary, accrued but unpaid expenses required to be reimbursed, and any vacation accrued through the date of separation from employment. Employee shall not be entitled to any severance benefits in the event of voluntary separation from employment.

6.7. If, during the Term or any extended Term, Employee dies, Employee's estate shall receive outstanding wages and accrued vacation but shall not be entitled to any additional compensation or payment, including Severance.

6.8. Subject to the provisions of the Americans with Disabilities Act and the Fair Employment and Housing Act, in the event Employee is unable to perform the duties of City Attorney, because of sickness, accident, injury, or mental or physical incapacity for a period exceeding any provided sick leave pursuant to this Agreement or other legally mandated leave, City may terminate Employee's employment and this Agreement without penalty or Severance.

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7. Miscellaneous.

7.1. Indemnity. In accordance with and to the extent provided by the California Tort Claims Act (Government Code Sections 825, et seq.) and Government Code Sections 995-996.5, the City shall defend and indemnify Employee against and for all losses sustained by the Employee in direct consequence of the discharge of the Employee's duties on the City's behalf for the period of the Employee's employment. This section shall be equally applicable to each City related entity as though set forth in an indemnity agreement between the Employee and that legal entity. The City hereby guarantees the performance of this indemnity obligation by the City related entity and shall indemnify and hold the Employee harmless against any failure or refusal by the City related entity to perform its obligations under this Section. Further, if the City provides funds for legal criminal defense pursuant to this subsection and the terms of the Government Code, Employee shall reimburse the City for such legal criminal defense funds if Employee is convicted of a crime involving an abuse of office or position, as provided by Government Code Sections 53243-53243.4. This subsection shall survive termination of the Agreement.

7.2. Notices. Notices given under this Agreement shall be in writing and shall be either:
(a) served personally; or
(b) delivered by first class United States mail, certified, with postage prepaid and a return receipt requested; or
(c) sent by Federal Express, or some equivalent private mail delivery service.

Notices shall be deemed received at the earlier of actual receipt or three (3) days following deposit in the United States mail, postage prepaid. Notices shall be directed to the addresses shown below, provided that a party may change such party's address for notice by giving written notice to the other party in accordance with this subsection.

For City: Attention: Mayor
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
For Employee: Glen Googins
1405 Old Janal Ranch Road
Chula Vista, CA, 91915

7.3. Recitals/Entire Agreement/Amendment. The foregoing Recitals are true and correct and are a part of this Agreement. This Agreement constitutes the entire understanding and agreement between the parties as to those matters contained in it, and supersedes any and all prior or contemporaneous agreements,

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representations and understandings of the parties. This Agreement may be amended at any time by mutual agreement of the parties, but any such amendment must be in writing, dated and signed by the parties, approved by the City Council, and attached hereto.

7.4. Applicable Law and Venue. This Agreement shall be interpreted according to the laws of the State of California. Venue of any action regarding this Agreement shall be in the Santa Clara County Superior Court.

7.5. Severability. In the event any portion of this Agreement is declared void, such portion shall be severed from this Agreement and the remaining provisions shall remain in effect, unless the result of such severance would be to substantially alter this Agreement or the obligations of the parties, in which case this Agreement shall be immediately terminated.

7.6. Waiver. Any failure of a party to insist upon strict compliance with any term, undertaking or condition of this Agreement shall not be deemed to be a waiver of such term, undertaking or condition. To be effective, a waiver must be in writing, signed and dated by the parties.

7.7. Representation by Counsel. Employee and City acknowledge that they each did, or had the opportunity to, consult with legal counsel of their respective choices with respect to the matters that are the subject of this Agreement prior to executing it.

7.8. Section Headings. The headings on each of the sections and subsections of this Agreement are for the convenience of the parties only and do not limit or expand the contents or any such section or subsection.

The Parties acknowledge and accept the terms and conditions of this Employment Agreement as evidenced by the following signatures of their duly authorized representatives. It is the intent of the Parties that this Agreement shall become operative on the Effective Date first set forth above.

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CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
___________________________
LISA M. GILLMOR
Mayor

BBBBBBBBBBBBBBBBBBBBBBBBBBB
GLEN R. GOOGINS
Employee
APPROVED AS TO FORM:
___________________________

JENICA MALDONADO
Renne Public Law Group
ATTEST:
__________________________

NORA PIMENTEL
City Clerk
Attachments incorporated by reference:

Exhibit A - City of Santa Clara's Code of Ethics and Values Exhibit B - Miscellaneous Unclassified Employees Unit 9 Memorandum of Understanding Exhibit C - Severance and Release Agreement
Exhibit D - City Manager’s Directive 028 Travel Policy
Exhibit E – Description of Duties for City Attorney

DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF ~ DocuSigned by:
60~~ IADocuSigned by:
l:!_';;;i~F6~!!Mvk
302407.10

EXHIBIT A
City of Santa Clara’s Code of Ethics and Values

DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF

DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF Attachment A
Santa Clara
llxOxt
;~ii.; 2001

PREAMBLE
City of Santa Clara, CA
Code of Ethics and Values
CMD NUMBER 67
The proper operation of democratic government requires that decision-makers be independent, impartial, and accountable to the people they serve. The City of Santa Clara has adopted this Code of Ethics and Values to promote and maintain the highest standards of personal and professional conduct in the City's government. All elected and appointed officials, City employees, volunteers, and others who participate in the city's government are required to subscribe to this Code, understand how it applies to their specific responsibilities, and practice its eight core values in their work. Because we seek public confidence in the City's services and public trust of its decision-makers, our decisions and our work must meet the most demanding ethical standards and demonstrate the highest levels of achievement in following this code.

1. As a Representative of the City of Santa Clara, I will be ethical.

In practice, this value looks like:
a.) I am trustworthy, acting with the utmost integrity and moral courage. b.) I am truthful, do what I say I will do, and am dependable. c.) I make impartial decisions, free of bribes, unlawful gifts, narrow political interests, and financial and other personal interests that impair my independence of judgment or action . d.) I am fair, distributing benefits and burdens according to consistent and equitable criteria. e.) I extend equal opportunities and due process to all parties in matters under consideration. If I engage in unilateral meetings and discussions, I do so without making voting decisions. f.) I show respect for persons, confidences, and information designated as "confidential." g.) I use my title(s) only when conducting official City business, for information purposes, or as an indication of background and expertise, carefully considering whether I am exceeding or appearing to exceed my authority.

2. As a Representative of the City of Santa Clara, I will be professional.

In practice, this value looks like:
a.) I apply my knowledge and expertise to my assigned activities and to the interpersonal relationships that are part of my job in a consistent, confident, competent, and productive manner.
b.) I approach my job and work-related relationships with a positive attitude. c.) I keep my professional knowledge and skills current and growing.

3. As a Representative of the City of Santa Clara, I will be service-oriented.

In practice, this value looks like:
a.) I provide friendly, receptive, courteous service to everyone. b.) I am attuned to, and care about, the needs and issues of citizens, public officials, and city workers.

DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF Attachment A CMD NUMBER 67
c.) In my interactions with constituents, I am interested, engaged, and responsive.

4. As a Representative of the City of Santa Clara, I will be fiscally responsible In practice, this value looks like:
a.) I make decisions after prudent consideration of their financial impact, taking into account the long-term financial needs of the City, especially its financial stability. b.) I demonstrate concern for the proper use of City assets (e.g., personnel, time, property, equipment, funds) and follow established procedures.
c.) I make good financial decisions that seek to preserve programs and services for City residents.

5. As a Representative of the City of Santa Clara, I will be organized.

In practice, this value looks like:
a.) I act in an efficient manner, making decisions and recommendations based upon research and facts, taking into consideration short and long term goals. b.) I follow through in a responsible way, keeping others informed, and responding in a timely fashion .
c.) I am respectful of established City processes and guidelines.

6. As a Representative of the City of Santa Clara, I will be communicative.

In practice, this value looks like:
a.) I convey the City's care for and commitment to its citizens. b.) I communicate in various ways that I am approachable, open-minded and willing to participate in dialog.
c.) I engage in effective two-way communication, by listening carefully, asking questions, and determining an appropriate response which adds value to conversations.

7. As a Representative of the City of Santa Clara, I will be collaborative.

In practice, this value looks like:
a.) I act in a cooperative manner with groups and other individuals, working together in a spirit of tolerance and understanding.
b.) I work towards consensus building and gain value from diverse opinions. c.) I accomplish the goals and responsibilities of my individual position, while respecting my role as a member of a team.
d.) I consider the broader regional and State-wide implications of the City's decisions and issues.

8. As a Representative of the City of Santa Clara, I will be progressive.

In practice, this value looks like:
a.) I exhibit a proactive, innovative approach to setting goals and conducting the City's business. b.) I display a style that maintains consistent standards, but is also sensitive to the need for compromise, "thinking outside the box," and improving existing paradigms when necessary. c.) I promote intelligent and thoughtful innovation in order to forward the City's policy agenda and City services.

DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF Attachment A CMD NUMBER 67
Approved by City Council on April 4, 2000; modified by Council on August 21, 2001 302407.10

EXHIBIT B
Miscellaneous Unclassified Employees Unit 9
Memorandum of Understanding

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MEMORANDUM OF

UNDERSTANDING
between

CITY OF SANTA CLARA
and

MISCELLANEOUS UNCLASSIFIED

MANAGEMENT EMPLOYEES
UNIT 9
DECEMBER 15, 2019 - DECEMBER 31, 2024

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MEMORANDUM OF UNDERSTANDING
between

CITY OF SANTA CLARA
and
MISCELLANEOUS UNCLASSIFIED MANAGEMENT EMPLOYEES, UNIT #9 DECEMBER 15, 2019 - DECEMBER 31, 2024
Table of Contents

1. WAGE ADJUSTMENTS .......................................................................................... 4

2. CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM .............................. 5

3. APPLICATION OF MOU TO REIMBURSED SERVICES ........................................ 5

4. HOLIDAYS .............................................................................................................. 5

5. JOB SECURITY ...................................................................................................... 6

6. VACATION ACCRUAL AND USAGE ....................................................................... 6

7. HEALTH INSURANCE ............................................................................................ 7

8. DENTAL INSURANCE .......................................................................................... 11

9. VISION INSURANCE ............................................................................................ 11

10. LONG TERM DISABILITY ..................................................................................... 12

11. LIFE INSURANCE ................................................................................................. 12

12. AUTOMOBILE ALLOWANCE ................................................................................ 12

13. MOBILE COMMUNICATION DEVICE ALLOWANCE ............................................ 13

14. MERIT PAY/SALARY ADJUSTMENT SYSTEM .................................................... 13

15. EMERGENCY PAID LEAVE PROGRAM ............................................................... 15

16. SICK LEAVE/FAMILY SICK LEAVE/PERSONAL LEAVE ...................................... 16

17. BEREAVEMENT LEAVE ....................................................................................... 17

18. VOLUNTARY EMPLOYEE BENEFICIARY ASSOCIATION (VEBA) ...................... 18

19. RETIREE MEDICAL REIMBURSEMENT BENEFIT .............................................. 18

20. EMPLOYEE ASSISTANCE PROGRAM ................................................................ 18

21. CHANGES TO JOB DESCRIPTIONS ................................................................... 19

22. LIMITED/ALTERNATIVE DUTY ............................................................................ 19

23. REDUCED WORK WEEK VOLUNTARY TIME OFF (VTO) PROGRAM ............... 20

24. INDUSTRIAL INJURY/CONTINUATION OF INSURANCE BENEFITS WHILE ON WORKERS' COMPENSATION ............................................................................. 21

25. MANAGEMENT LEAVE PROGRAM ..................................................................... 21

26. FLEXIBLE SPENDING PLAN (INTERNAL REVENUE CODE SECTION 125) ...... 22

27. DOMESTIC PARTNERS ....................................................................................... 22

28. PAY PERIODS ...................................................................................................... 23

30. DECLARATION ..................................................................................................... 23

31. NEXT MEMORANDUM OF UNDERSTANDING .................................................... 23 APPENDIX A: MOBILE COMMUNICATION DEVICE PROGRAM ................................ 25

SIDE LETTER AGREEMENT - USE OF COMPENSATORY TIME OFF (CTO)

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MEMORANDUM OF UNDERSTANDING — UNIT #9 (2019-2024)
Alphabetical Table of Contents
APPENDIX A: MOBILE COMMUNICATION DEVICE PROGRAM ................................ 25 APPLICATION OF MOU TO REIMBURSED SERVICES ................................................ 5 AUTOMOBILE ALLOWANCE ....................................................................................... 12 BEREAVEMENT LEAVE .............................................................................................. 17 CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM ...................................... 5 CHANGES TO JOB DESCRIPTIONS ........................................................................... 19 DENTAL INSURANCE .................................................................................................. 11 DECLARATION ............................................................................................................ 23 DOMESTIC PARTNERS ............................................................................................... 22 EMERGENCY PAID LEAVE PROGRAM ...................................................................... 15 EMPLOYEE ASSISTANCE PROGRAM ........................................................................ 18 FLEXIBLE SPENDING PLAN (INTERNAL REVENUE CODE SECTION 125) .............. 22 HEALTH INSURANCE .................................................................................................... 7 HOLIDAYS ...................................................................................................................... 5

INDUSTRIAL INJURY/CONTINUATION OF INSURANCE BENEFITS WHILE ON WORKERS' COMPENSATION ..................................................................................... 21 JOB SECURITY .............................................................................................................. 6 LIFE INSURANCE ........................................................................................................ 12 LIMITED/ALTERNATIVE DUTY .................................................................................... 19 LONG TERM DISABILITY ............................................................................................. 12 MANAGEMENT LEAVE PROGRAM ............................................................................. 21 MERIT PAY/SALARY ADJUSTMENT SYSTEM ........................................................... 13 MOBILE COMMUNICATION DEVICE ALLOWANCE ................................................... 13 NEXT MEMORANDUM OF UNDERSTANDING ........................................................... 23 PAY PERIODS .............................................................................................................. 23 REDUCED WORK WEEK/VOLUNTARY TIME OFF (VTO) PROGRAM ....................... 20 RETIREE MEDICAL REIMBURSEMENT BENEFIT ...................................................... 18 SICK LEAVE/FAMILY SICK LEAVE/PERSONAL LEAVE ............................................. 16 VACATION ACCRUAL AND USAGE .............................................................................. 6 VISION INSURANCE .................................................................................................... 11 VOLUNTARY EMPLOYEE BENEFICIARY ASSOCIATION (VEBA) ............................. 18 WAGE ADJUSTMENTS .................................................................................................. 4

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Page 4 of 32 ends

City Council and Authorities ConcurrentDecember 3, 2024

City Council and Authorities Concurrent
December 3, 2024