PRA - no labor fee
Actual cost of duplication
See City Manager Schedule
Actual cost of duplication
Reference: CMD 109 9 - 6 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
Concealed Weapon Permit $ 137.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Investigation Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 137.00$
Alarm Permit
$ 31.00 Charged By: Date: 4/18/2017 Objective: Penalty
Police
O. No.: 1748 Prop 26 Exception: 3
Collected By: O. Date: 2/15/2000
Police Full Cost: 35.00$
False Alarm Calls Charged By: Date: 4/18/2017 Objective: Recover Cost Police Penalty
Third false alarm $ 105.00 O. No.: 1735
Fourth false alarm ($25 penalty) $ 130.00 Collected By: O. Date: 6/1/1999 Prop 26 Exception: 1,2,5 Fifth & subsequent false $ 155.00 Finance
alarms ($50 penalty) Full Cost: 114.00$
False Alarm Calls
Charged By: Date: 4/18/2017 Objective: Recover Cost
Dispatch for a Holdup Alarm $ 105.00 Police Penalty
In addition to O. No.: 1735
false alarm fees Collected By: O. Date: 6/1/1999 Prop 26 Exception: 1,2,5 Finance
Full Cost: 114.00$
(Regulatory Fee)
(Regulatory Fee)
Does not include mandated
FBI/DOJ Live Scan fees
(Regulatory Fee)
Reference: CMD 109 9 - 7 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
Residential Parking Permit $ 20.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Res. No.: 11-7815 Full Cost: 20.00$
Res. Date: 1/11/2011
Release of Stored Vehicles
$ 68.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 1,2
Collected By: O. Date:
Police Full Cost: 78.00$
Driving Under the Influence
Per current salary Charged By: Date: 6/15/1999 Objective: Recover Cost Emergency Response schedule plus Police
benefits and overhead Government Code Prop 26 Exception: 1,2 of 97.58% Collected By: Sections: 53150
Finance and 53154 Full Cost: As calculated
(Regulatory Fee)
(Regulatory Fee)
Reference: CMD 109 9 - 8 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
Repo Fee $ 22.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
(Repossessed Vehicles) Government Code Prop 26 Exception: 1,2 Collected By: Section: 41612
Police Full Cost: 25.00$
Crime Analysis Reports $0 . 2 0 Charged By: Date: 6/10/2008 Objective: Recover Cost per page Police User Fee
Res. No.: 08-7525
Collected By: Prop 26 Exception: 1,2
Police
Full Cost: 0.21$
Per Public Records Act
Mandated by State Law
Reference: CMD 109 9 - 9 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
State Certified Massage $ 117.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Initial Registration Police User Fee
Res. No.: 15-8215
Collected By: Prop 26 Exception: 1,2
Police
Full Cost: 117.00$
State Certified Massage $ 39.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Annual Renewal Police User Fee
Res. No.: 15-8215
Collected By: Prop 26 Exception: 1,2
Police
Full Cost: 39.00$
Massage Owner Fee $ 547.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 547.00$
Massage Owner Fee
Charged By: Date: 4/18/2017 Objective: Recover Cost
(Renewal) Police
Permit Renewal Fee $ 352.00 O. No.: Prop 26 Exception: 3 Collected By: O. Date:
Police Full Cost: 352.00$
Complex fees are assessed
Does not include mandated
(Regulatory Fee)
(Regulatory Fee)
when additional research is
required for registration.
DOJ/FBI Live Scan fees
Reference: CMD 109 9 - 10 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
Closing Out Sale $ 98.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: 1719 Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 98.00$
Solicitor/Peddler Charged By: Date: 4/18/2017 Objective: Recover Cost Police
Background Investigation $ 168.00 O. No.: 1718 Prop 26 Exception: 3 Collected By: O. Date:
Police Full Cost: 168.00$
Solicitor/Peddler Renewal
$ 45.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 45.00$
(Regulatory Fee)
(Regulatory Fee)
DOJ/FBI Live Scan fees
Does not include mandated
Reference: CMD 109 9 - 11 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
Motor Funeral Escort - Initial $ 168.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 168.00$
Motor Funeral Escort - Renewal $ 45.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 45.00$
Private Security - Initial $ 168.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 168.00$
Private Security - Renewal $ 45.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 45.00$
Does not include mandated
DOJ/FBI Live Scan fees
Reference: CMD 109 9 - 12 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
Pedi-Cab - Initial $ 168.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 168.00$
Pedi-Cab - Renewal $ 45.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 45.00$
VIN Verification Fee $ 20.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 20.00$
DOJ/FBI Live Scan fees
Does not include mandated
Reference: CMD 109 9 - 13 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
Pawn/Secondhand Dealer $ 129.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: 1723 Prop 26 Exception: 3
Collected By: O. Date:
Police Full Cost: 129.00$
Pawn/Secondhand Dealer
Charged By: Date: 4/18/2017 Objective: Recover Cost (Regulatory Fee) (Renewal) Police
O.No.: Prop 26 Exception: 3
Renewal Fee $ 61.00 Collected By: O. Date:
Police Full Cost: 61.00$
Bingo Organization $ 801.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: 1729 Prop 26 Exception: 3
Collected By: O. Date: 3/16/1999 Full Cost: 801.00$
Police (Regulatory Fee)
DOJ/FBI Live Scan fees
DOJ/FBI Live Scan fees
(Regulatory Fee)
Does not include mandated
Does not include mandated
Reference: CMD 109 9 - 14 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
Public Entertainment General Charged By: Date: 4/18/2017 Objective: Recover Cost Background Investigation $ 217.00 Police
(Includes one rolling fee) O. No.: 1748 Prop 26 Exception: 3 Collected By: O. Date: 2/15/2000
Police Full Cost: 217.00$
Public Entertainment General
Charged By: Date: 4/18/2017 Objective: Recover Cost
Rolling Fee $ 29.00 Police
(for additional employees) O. No.: 1748 Prop 26 Exception: 3 Collected By: O. Date: 2/15/2000
Police Full Cost: 29.00$
Does not include mandated
DOJ/FBI Live Scan fees
(Regulatory Fee)
Does not include mandated
DOJ/FBI Live Scan fees
Reference: CMD 109 9 - 15 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
Public Entertainment General Charged By: Date: 4/18/2017 Objective: Penalty Police
Fines for Violation (Infraction): O. No.: 1748 Prop 26 Exception: 5 1st Offense $ 133.00 Collected By: O. Date: 2/15/2000
Police Full Cost: 133.58$
Public Entertainment General Charged By: Date: 4/18/2017 Objective: Penalty Police
Fines for Violation (Infraction): O. No.: 1748 Prop 26 Exception: 5 2nd Offense $ 267.00 Collected By: O. Date: 2/15/2000
Police Full Cost: 267.15$
Public Entertainment General Charged By: Date: 4/18/2017 Objective: Penalty Police
Fines for Violation (Infraction): O. No.: 1748 Prop 26 Exception: 5 Subsequent Offenses $ 667.00 Collected By: O. Date: 2/15/2000 Police Full Cost: 667.92$
Reference: CMD 109 9 - 16 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
CD for legal purposes $3 . 0 0 Charged By: Date: 6/10/2008 Objective: Recover Cost per CD Police
Res. No.: 08-7525 Prop 26 Exception: 1,2
Collected By:
Police Full Cost: 3.30$
Clearance Letter
$ 12.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
O. No.: Prop 26 Exception: 1,2
Collected By: O. Date:
Police Full Cost: 14.00$
Citation Sign Off $ 10.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Police
Non-Santa Clara Citations Only O. No.: Prop 26 Exception: 1,2 Collected By: O. Date:
Police Full Cost: 10.00$
See City Manager Schedule
Reference: CMD 109 9 - 17 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
ANIMAL CONTROL
LICENSE FEES For owners who are 65 years
Dog License Fees Charged By: Date: 3/25/2010 Objective: Recover Cost of age or older, there is no Altered One Year $ 22.00 Silicon Valley User Fee license fee charged for the Altered Two Years $ 32.00 Animal Control Res. No. Penalty first animal. Fees will apply Altered Three Years $ 42.00 Authority SVACA 2010-1 to t he second and additional Unaltered One Year $ 100.00 Collected By: Res. Date: Prop 26 Exception: 3 animals for such owners.
Silicon Valley 3/25/2010
Cat License Fees
Animal Control Full Cost: N/A State law requires that dogs Altered One Year $ 10.00 Authority must be licensed by the age Altered Two Years $ 18.00 of (4) four months.
Altered Three Years $ 26.00
Unaltered One Year $ 50.00 Failure to license a dog by
the age of (4) four months,
Other License Fees
or within 30 days of
Replacement Tag $ 5.00 acquisition or within 30 days
Late (Delinquent) Fee - Licensing $ 50.00 of residency (for a new resident) or within 30 days of
Courtesy Fee $ 2.00 Charged By: Date: 3/28/2013 Fee collected to offset the cost of the expiration date of a Silicon Valley expenses for a new web based previously issued license will Animal Control Res. No. licensing program. The program be subject to the Authority SVACA 2013-2 simplifies the licens ing process for Late (Delinquent) Fee.
Collected By: Res. Date: animal owners and increases staff Silicon Valley 3/28/2013 efficiency. Service is optional. Dog licenses are not Animal Control Owners may still renew or license in transferable from one owner Authority person or by mail. to the next.
Reference: CMD 109 9 - 18 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
SHELTER SERVICES
Impound/Redemption Fees Charged By: Date: 3/25/2010 Objective: Recover Cost Includes animals Dogs and Cats Silicon Valley Penalty impounded for rabies Altered-1st Offense $ 35.00 Animal Control Res. No. quarantine.
Unaltered-1st Offense $ 100.00 Authorit y SVACA 2010-1 Prop 26 Exception: 3 Offenses accumulate Altered or Unaltered-2nd Offense $ 125.00 Collected By: Res. Date: through the life of the Altered or Unaltered-3rd Offense $ 175.00 Silicon Valley 3/25/2010 Full Cost: N/A animal.
Altered or Unaltered-4th Offense $ 205.00 Animal Control Authority
Other Domestic/Exotic
Large animal (horse, pig, etc.) $ 75.00
Small Animal (bird, rabbit, etc.) $ 28.00
Boarding Fees
per day or portion thereof:
Dogs and Cats $ 22.00
All Other Animals $ 11.00
ADOPTION FEES
Type of Animal
Charged By: Date: 3/25/2010 Objective: Recover Cost SVACA reserves the right Dog $ 150.00 Silicon Valley User Fee to deny adoptions in Cat $ 100.00 Animal Control Res. No. certain circumstances for Kitten (less than six months) $ 150.00 Author ity SVAC A 2010-1 Prop 26 Exception: 3 cause.
Rabbit $ 30.00 Collected By: Res. Date:
Small Animal $ 20.00 Silicon Valley 3/25/2010 Full Cost: N/A Bird $ 20.00 Animal Control
Dog Behavior Training Deposit $ 100.00 Authority
Reference: CMD 109 9 - 19 Form: FEEFORM Revised: May 2011 SUBMITTED BY DEPARTMENT / DIVISION:
POLICE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E
FEE DETAIL
OBJECTIVE
ANIMAL SURRENDER FEES
Dog/Cat $ 150.00 Charged By: Date: 3/24/2011 Objective: Recover Cost Other $ 40.00 Silicon Valley User Fee Animal Control
Authority Res. No. Prop 26 Exception: 3
SVACA 2011-2
Collected By: Res. Date: Full Cost: N/A
Disposal Silicon Valley 3/24/2011
Small Animals $ 25.00 Animal Control Dog/Cat/Rabbit $ 50.00 Authority
Dogs and others over 150 lbs. $ 125.00
TRAP FEES
No Daily Fees Charged By: Date: 3/27/2006 Objective: Recover Cost Maximum rental period on Refundable Deposit $ 100.00 Silicon Valley User Fee all traps is 2 weeks, unless Animal Control Res. No. extended by SVACA staff.
Authority SVACA 2006-2 Prop 26 Exception: 3
Collected By: Res. Date:
Silicon Valley 3/27/2006 Full Cost: N/A
Animal Control
Authority
OTHER FEES
Animal Establishment Fee $ 200.00 Charged By: Date: 3/27/2014 Objective: Recover Cost Animal Rescue Registration $ 25.00 Silicon Valley User Fee Keeping of Animal or Fowl Permi
t $ 50.00 Animal Control Res. No. Penalty
Dangerous Dog Fee $ 200.00 Authority SVACA 2014-1
Field Service Charge, per trip $ 50.00 Collected By: Res. Date: Prop 26 Exception: 3 Home Quarantine Fee $ 50.00 Silicon Valley 3/27/2014
Returned Check Charge $ 50.00 Animal Control Full Cost: N/A Lab Processing Fee $ 100.00 Authority Volunteer Materials Fee $ 35.00
Records Request Fee $ .20/page
Reference: CMD 109 9 - 20 Form: FEEFORM Revised: May 2011 EFFECTIVE 12/18/2016 CITY OF SANTA CLARA - PAY RATE SCHEDULE SCHEDULE B 8.185%* PUBLIC SAFETY POLICE - UNIT 2
1 2 3 4 5 6 7
RANGE MONTH HOURLY BI-WEEKLY MONTH HOURLY BI-WEEKLY MONTH HOURLY BI-WEEKLY MONTH HOURLY BI-WEEKLY MONTH HOURLY BI-WEEKLY MONTH HOURLY BI-WEEKLY MONTH HOURLY BI-WEEKLY RANGE 31 10117 58.367 4669.36 10619 61.263 4901.04 11154 64.350 5148.00 11712 67.569 5405.52 12295 70.933 5674.64 12606 72.727 5818.16 12912 74.492 5959.36 31 32 10370 59.827 4786.16 10887 62.810 5024.80 11430 65.942 5275.36 12002 69.242 5539.36 12606 72.727 5818.16 12912 74.492 5959.36 13235 76.356 6108.48 32 33 10619 61.263 4901.04 11154 64.350 5148.00 11712 67.569 5405.52 12295 70.933 5674.64 12912 74.492 5959.36 13235 76.356 6108.48 13558 78.219 6257.52 33 34 10887 62.810 5024.80 11430 65.942 5275.36 12002 69.242 5539.36 12606 72.727 5818.16 13235 76.356 6108.48 13558 78.219 6257.52 13894 80.158 6412.64 34 35 11154 64.350 5148.00 11712 67.569 5405.52 12295 70.933 5674.64 12912 74.492 5959.36 13558 78.219 6257.52 13894 80.158 6412.64 14237 82.137 6570.96 35 36 11430 65.942 5275.36 12002 69.242 5539.36 12606 72.727 5818.16 13235 76.356 6108.48 13894 80.158 6412.64 14237 82.137 6570.96 14588 84.162 6732.96 36 37 11712 67.569 5405.52 12295 70.933 5674.64 12912 74.492 5959.36 13558 78.219 6257.52 14237 82.137 6570.96 14588 84.162 6732.96 14946 86.227 6898.16 37 38 12002 69.242 5539.36 12606 72.727 5818.16 13235 76.356 6108.48 13894 80.158 6412.64 14588 84.162 6732.96 14946 86.227 6898.16 15318 88.373 7069.84 38 39 12295 70.933 5674.64 12912 74.492 5959.36 13558 78.219 6257.52 14237 82.137 6570.96 14946 86.227 6898.16 15318 88.373 7069.84 15693 90.537 7242.96 39 40 12606 72.727 5818.16 13235 76.356 6108.48 13894 80.158 6412.64 14588 84.162 6732.96 15318 88.373 7069.84 15693 90.537 7242.96 16084 92.792 7423.36 40 41 12912 74.492 5959.36 13558 78.219 6257.52 14237 82.137 6570.96 14946 86.227 6898.16 15693 90.537 7242.96 16084 92.792 7423.36 16472 95.031 7602.48 41 42 13235 76.356 6108.48 13894 80.158 6412.64 14588 84.162 6732.96 15318 88.373 7069.84 16084 92.792 7423.36 16472 95.031 7602.48 16889 97.437 7794.96 42 43 13558 78.219 6257.52 14237 82.137 6570.96 14946 86.227 6898.16 15693 90.537 7242.96 16472 95.031 7602.48 16889 97.437 7794.96 17303 99.825 7986.00 43 44 13894 80.158 6412.64 14588 84.162 6732.96 15318 88.373 7069.84 16084 92.792 7423.36 16889 97.437 7794.96 17303 99.825 7986.00 17734 102.312 8184.96 44 45 14237 82.137 6570.96 14946 86.227 6898.16 15693 90.537 7242.96 16472 95.031 7602.48 17303 99.825 7986.00 17734 102.312 8184.96 18168 104.815 8385.20 45 BI-WEEKLY AMT.
HOLIDAY PAY 13.0 * Salary Increase per MOU of 5% plus Discretionary Allocation re-allocated to Salary DAYS
RANGE MONTH HOURLY BI-WEEKLY 5.000%
31 10117 58.367 4669.36 233.47
32 10370 59.827 4786.16 239.31
33 10619 61.263 4901.04 245.05
34 10887 62.810 5024.80 251.24
35 11154 64.350 5148.00 257.40
36 11430 65.942 5275.36 263.77
37 11712 67.569 5405.52 270.28
38 12002 69.242 5539.36 276.97
39 12295 70.933 5674.64 283.73
40 12606 72.727 5818.16 290.91
41 12912 74.492 5959.36 297.97
42 13235 76.356 6108.48 305.42
43 13558 78.219 6257.52 312.88
44 13894 80.158 6412.64 320.63
45 14237 82.137 6570.96 328.55
46 14588 84.162 6732.96 336.65
47 14946 86.227 6898.16 344.91
48 15318 88.373 7069.84 353.49
49 15693 90.537 7242.96 362.15
50 16084 92.792 7423.36 371.17
51 16472 95.031 7602.48 380.12
52 16889 97.437 7794.96 389.75
53 17303 99.825 7986.00 399.30
54 17734 102.312 8184.96 409.25
55 18168 104.815 8385.20 419.26
REVISED: 3/9/2017
Prepared by Finance - Accounting Services9 - 21
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E This page intentionally left blank.
9 - 22
Municipal Fee Schedule
Public Works
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS Parcel Map and Record of $ 8,659.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Survey Checking Fee per map Engineering/
LPD O. No.: Prop 26 Exception: 1,2,3,6
O. Date:
Collected By: Full Cost: 8,659.00$
Finance
Final Map Checking Fee $ 10,765.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification plus Engineering/
LPD O. No.: Prop 26 Exception: 1,2,3,6
$ 468.00 O. Date:
per lot Collected By: Full Cost: 10,765.00$
beyond 5 lots Finance
Amended Parcel Map, and $ 3,628.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Record of Survey Checking per map Engineering/
Fee LPD O. No.: Prop 26 Exception: 1,2,3,6
O. Date:
Collected By: Full Cost: 3,628.00$
Finance
Amended Final Map $ 4,446.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Checking Fee per map Engineering/
LPD O. No.: Prop 26 Exception: 1,2,3,6
O. Date:
Collected By: Full Cost: 4,446.00$
Finance
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Reference: CMD 109 10 - 1 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Processing Certificate of $ 3,042.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Correction per certificate Engineering/
LPD O. No.: Prop 26 Exception: 1,2,3,6
(for Final/Parcel Maps.) O. Date:
Collected By: Full Cost: 3,042.00$
Finance
Assessment District Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Reapportionment Fee - Engineering/
Assemblage/Parcel Split LPD O. No.: Prop 26 Exception: 1,2,3,6 O. Date:
First two Parcels $ 7,020.00 Collected By: Full Cost: 7,020.00$ Finance
Each Subsequent Parcel $ 1,755.00
Processing Certificate of City staff time Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Compliance at a rate of Engineering/
$ 234.00 LPD O. No.: Prop 26 Exception: 1,2,3,6
per hour O. Date:
Collected By: Full Cost: Actual Cost
Finance
Lot Line Adjustment $ 6,787.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Processing per application Engineering/
LPD O. No.: Prop 26 Exception: 1,2,3,6
O. Date:
Collected By: Full Cost: 6,787.00$
Finance
Reference: CMD 109 10 - 2 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Security Deposit for Survey Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification Property Monument $ 538.00 Engineering/
per monument LPD O. No.: Prop 26 Exception: 1,2,3,6
O. Date:
Minimum Security Deposit $ 2,671.00 Collected By: Full Cost: 2,671.00$ minimum Finance
per map
Security Deposit for Survey Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification City Standard Street $ 1,604.00 Engineering/
Monuments per monument LPD O. No.: Prop 26 Exception: 1,2 O. Date:
Minimum Security Deposit $ 2,671.00 Collected By: Full Cost: 2,671.00$ minimum Finance
per map
Encroachment Permit: Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Engineering/
Processing Fee LPD O. No.: Prop 26 Exception: 1,2,3
for Project up to $15K $ 351.00 O. Date:
per permit Collected By: Full Cost: 468.00$
Finance
for Project over $15K $ 468.00
per permit
Reference: CMD 109 10 - 3 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Encroachment Permit: Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Engineering/
Engineering Plan Check for LPD O. No.: Prop 26 Exception: 1,2,3 Projects up to $15K (per plan O. Date:
set)-includes 3 checks $ 351.00 Collected By: Full Cost: Varies Finance
Engineering Plan Check for
Projects over $15K (per plan
sheet)-includes 3 checks $ 1,229.00
Engineering Plan Check (per
plan set for Projects up to
$15K and per sheet for
Projects over $15K)-4th and
subsequent review $ 117.00
Encroachment Permit:
Engineering Inspection
$0-$15K $ 351.00
$15,001-$25K $ 1,405.00
$25,001-$50K $ 3,511.00
$50,001-$100K $ 5,851.00
$101K-$200K $ 9,361.00
$201K-$500K $ 19,892.00
$501K-$1M $ 39,784.00
>$1M; plus each additional
$500K or fraction thereof $ 12,871.00
Reference: CMD 109 10 - 4 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Encroachment Permit: $ 1.88 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification Slurry Seal Fee per square ft, or Engineering/
LPD O. No.: Prop 26 Exception: 1,2,3
$ 86.00 O. Date:
minimum Collected By: Full Cost: 86.00$
Finance
Encroachment Permit: Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Field Marking-Storm Drain Engineering/
Up to 50 ft. of excavation $ 104.00 LPD O. No.: Prop 26 Exception: 1,2,3 See Article 2 of Chapter 3.1 O. Date: of Div. 5 of Title 1 of the
Over 50 ft. of excavation $ 104.00 Collected By: Full Cost: 104.00$ Government Code plus Finance
$ 68.00
Each additional
50 ft or fraction
thereof
Reference: CMD 109 10 - 5 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Copy of $ 0.20 Charged By: Date: 6/9/2009 Objective: Recover Cost Citywide rate for Design Criteria per page Engineering/ copying plus sales tax. for public LPD Res. No.: 09-7631 Prop 26 Exception: 1,2 Standard Details $ 0.05
per page Collected By: Full Cost: Cost
Standard Specifications for employees Finance
Subdivision Code
Property Development
Ordinance
Black Line Print of Plans $ Cost Charged By: Date: 6/9/2009 Objective: Recover Cost Actual cost of duplication on file Engineering
Res. No.: 09-7631 Prop 26 Exception: 1,2
Collected By: Full Cost: Cost
Finance
Record Drawings $ 66.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Archiving Fee per sheet Engineering/
LPD O. No.: Prop 26 Exception: 1,2
O. Date:
Collected By: Full Cost: 66.00$
Finance
Reference: CMD 109 10 - 6 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Watershed Map $ Cost Charged By: Date: 6/9/2009 Objective: Recover Cost Actual cost of duplication Engineering/
LPD Res. No.: 09-7631 Prop 26 Exception: 1,2
Collected By: Full Cost: Cost
Finance
Encroachment Agreement
$ 4,447.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Application per application Engineering/
LPD O. No.: Prop 26 Exception: 1,2,3
Into Easements O. Date:
or Collected By: Full Cost: 4,447.00$
Into Rights of Way Finance
Preparation of Agreement/ $ 5,383.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Easement/Grant Deed per document Engineering/
LPD O. No.: Prop 26 Exception: 1,2
Preparation of Minor Agrmnt $ 2,691.00 O. Date:
Easement/Grant Deed Collected By: Full Cost: 5,383.00$
Finance
Combination Agreement/ $ 8,074.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Grant Deed for the same lot both documents Engineering/ LPD O. No.: Prop 26 Exception: 1,2
O. Date:
Collected By: Full Cost: 8,074.00$
Finance
Reference: CMD 109 10 - 7 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Document Recordation Fee $ Cost Charged By: Date: Objective: Recover Cost Fee to recover direct costs for Engineering/ recording documents at the
LPD O. No.: Prop 26 Exception: 1,2 County Recorder
O. Date:
Collected By: Res. No.: 08-7527 Full Cost: Cost
Finance Res. Date: 6/10/2008
Review of Agreements & $ 3,979.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification Easements per document Engineering/
LPD O. No.: Prop 26 Exception: 1,2
Review of Minor Agrmnts & $ 1,989.00 O. Date:
Easements Collected By: Full Cost: 3,979.00$
Finance
Storm Drain Outlet Charge
$ 6,659.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification per acre Engineering/
LPD O. No.: Prop 26 Exception: 6
O. Date:
Collected By: Full Cost: 6,659.00$
Finance
Storm Outlet $ 6,659.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification Charge per acre Engineering/
Institutional LPD O. No.: Prop 26 Exception: 6
$ 2,207.00 O. Date:
(allowed under certain per acre Collected By: Full Cost: 6,659.00$ conditions) Finance
Reference: CMD 109 10 - 8 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Sanitary Sewer Outlet $ 392.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification Charge per unit Engineering/
Residential-Single Family LPD O. No.: Prop 26 Exception: 6 $ 1,471.00 O. Date:
(choose the greatest and per lot Collected By: Full Cost: 6,659.00$ add Conveyance Fee) Finance
$ 6,659.00
per acre
Sanitary Sewer Outlet $ 550.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification Charge per lot Engineering/
Trailer Parks & Mobile Homes LPD O. No.: Prop 26 Exception: 6 $ 6,659.00 O. Date:
(choose the greatest and per acre Collected By: Full Cost: 6,659.00$ add Conveyance Fee) Finance
Sanitary Sewer Outlet $ 392.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification Charge per unit Engineering/
Condo & Planned Unit LPD O. No.: Prop 26 Exception: 6
Development $ 6,659.00 O. Date:
(choose the greatest and per acre Collected By: Full Cost: 6,659.00$ add Conveyance Fee) Finance
Sanitary Sewer Outlet $ 1,470.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification Charge per lot Engineering/
Commercial & Industrial LPD O. No.: Prop 26 Exception: 6 $ 6,659.00 O. Date:
(choose the greatest and per acre Collected By: Full Cost: 6,659.00$ add Conveyance Fee) Finance
Reference: CMD 109 10 - 9 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Sanitary Sewer Outlet Charged By: Date: 6/15/2010 Objective: Recover Cost Charge - Conveyance Fee $ 4,218.00 Engineering/
Residential per dwelling unit LPD Res. No.: 10-7741 Prop 26 Exception: 6 Res. Date: 6/15/2010
Collected By: Full Cost: 4,218.00$
Finance
Sanitary Sewer Outlet Charged By: Date: 6/15/2010 Objective: Recover Cost Charge - Conveyance Fee $ 8.60 Engineering/
Non-residential per gallon LPD Res. No.: 10-7741 Prop 26 Exception: 6 per day Res. Date: 6/15/2010
Collected By: Full Cost: 8.60$
Finance
Sanitary Sewer Capacity $ 8,844.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 3 for justification Model Run Fee for initial run Engineering/
LPD O. No.: Prop 26 Exception: 6
time & material O. Date:
for subsequent Collected By: Res. No.: 08-7526 Full Cost: 8,844.00$ model run Finance Res. Date: 6/10/2008
Reference: CMD 109 10 - 10 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Existing Improvements Charged By: Date: 4/18/2017 Objective: Recover Cost A. Street Improvements Engineering/ See note 2 for justification Residential $ 93.50 LPD O. No.: Prop 26 Exception: 6
Commercial $ 198.50 O. Date:
Industrial $ 142.80 Collected By: Full Cost: 198.50$
per front foot Finance
Existing Improvement (cont'd)
Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification B. Street Curbing $ 34.10 Engineering/
per front foot LPD O. No.: Prop 26 Exception: 6
O. Date:
Collected By: Full Cost: 34.10$
Finance
Existing Improvement (cont'd) Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification Engineering/
C. Sidewalk Improvements $ 13.65 LPD O. No.: Prop 26 Exception: 6 per square foot O. Date:
Collected By: Full Cost: 13.65$
Finance
Reference: CMD 109 10 - 11 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Existing Improvement (cont'd) Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification Engineering/
D. Street Name Signs $ 0.24 LPD O. No.: Prop 26 Exception: 6 per front foot O. Date:
Collected By: Full Cost: 0.24$
Finance
Existing Improvement (cont'd) Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification E. Sanitary Sewers $ 34.05 Engineering/
per front foot LPD O. No.: Prop 26 Exception: 6
O. Date:
Collected By: Full Cost: 34.05$
Finance
Existing Improvement (cont'd) Charged By: Date: 4/18/2017 Objective: Recover Cost See note 2 for justification F. Storm Drains $ 34.05 Engineering/
per front foot LPD O. No.: Prop 26 Exception: 6
O. Date:
Collected By: Full Cost: 34.05$
Finance
Existing Improvement (cont'd) $ Use original Charged By: Date: 6/29/1989 Objective: Recover Cost G. Right-of-way and/or cost per square Engineering/
Easements foot LPD O. No.: Prop 26 Exception: 6
O. Date:
Collected By: Other (specify): Full Cost: Cost
Finance
Reference: CMD 109 10 - 12 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Recreation Tax (Bedroom) - Charged By: Date: 8/5/1969 Objective: User Fee See SCCC 3.15.020 New Construction-Permit Engineering/
First Bedroom $ 15.00 LPD O. No.: 1216 Prop 26 Exception: 6 O. Date: 8/5/1969
Each additional $ 5.00 Collected By: Full Cost: 15.00$
per bedroom Finance
Recreation Tax (Bedroom) - Charged By: Date: 8/5/1969 Objective: User Fee See SCCC 3.15.020 Additions Engineering/
LPD O. No.: 1216 Prop 26 Exception: 6
Each additional $ 5.00 O. Date: 8/5/1969
per bedroom Collected By: Full Cost: 5.00$
Finance
Traffic Impact Fee
per square foot Charged By: Date: 7/6/2010 Objective: Impact Dev. Fee Applicable to areas within the Office/R & D $ 1.00 Engineering/ Traffic Impact Fee Area Map Industrial $ 0.67 LPD Prop 26 Exception: 6
Warehousing, Utilities $ 0.20
Communications Collected By: Res. No.: 10-7756 Full Cost: 1.61$ Hotel-Motel $ 400.00 Finance Res. Date: 7/6/2010 per room
Reference: CMD 109 10 - 13 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
ENGINEERING/LPD; DESIGN; TRAFFIC RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE or CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
FULL COST FACTOR
Oversize, Overweight Charged By: Date: 6/7/2005 Objective: User Fee Statewide rate Vehicles Fee per vehicle Engineering/
Traffic O. No.: Prop 26 Exception: 3
Single $ 16.00 O. Date:
Full Cost: 701.00$
Annual $ 90.00 Collected By:
Finance
Traffic Flow Map - Mailed $ 29.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 1 for justification each Engineering/
Traffic O. No.: Prop 26 Exception: 1,2
Traffic Flow Map - Not $ 10.40 O. Date:
Mailed each Collected By: Full Cost: 34.00$
Finance
Storage or Refuse Bins on $ 202.00 Charged By: Date: 4/18/2017 Objective: Recover Cost See note 4 for justification City Street each Engineering/
Traffic O. No.: Prop 26 Exception: 1,2
O. Date:
Collected By: Full Cost: 234.00$
Finance
Reference: CMD 109 10 - 14 Form: FEEFORM Revised: May 2011 10 - 15
ENGINEERING DEPARTMENT
JUSTIFICATION FOR INCREASE IN FEES, RATES, AND CHARGES
NOTE 1: Fees, rates, charges to recover costs for these types of Engineering services are proposed to be increased 3.5% above current fees, rates, and charges, consistent with the percentage increase in the CPI-U ending December 2016 for the San Francis co- Oakland-San Jose area. The proposed amounts have been rounded off and, therefore, the actual percentage increase may vary slightly.
NOTE 2: Fees, rates, charges to recover costs for these types of fees/reimbursements for public improvements are proposed to be increased 4.1% above 2016-17 fees, rates, and charges, consistent with the percentage increase in the Construction Cost Index (December 2016) as published by the Engineering News-Record. The proposed amounts have been rounded off and, therefore, the actual percentage increase may vary slightly.
NOTE 3: Based on last year’s historical data, the average actual co st for this Engineering service is $8,844.00 per sanitary sewer model run. Fees, rates, charges to recover costs for this Engineering service is proposed to be increased 12.7% above 2016-17 fees, rates, and charges.
NOTE 4: Fees, rates, charges that continue to be well below the full cost recovery are proposed to be increased by 25% (or more in some cases).
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
STREET / STORM DRAIN DIVISION RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable)
1. Active construction site Charged By: Date: 4/18/2017 Objective: Recover Cost MRP requires inspection inspections of projects $ 137.65 Storm Drain of sites once a month over one (1) acre in size O. No.: Prop 26 Exception: 1,2 during wet season. and high priority sites Collected By: O. Date: 7 inspections per year during wet season (Oct. - Storm Drain Full Cost: 137.65$ required if permit is open Apr.) as required by & Finance during wet season, plus
Provision C.6 of MRP reinspections as needed.
2. Industrial/commercial Charged By Date 4/18/2017 Objective: Recover Cost Inspection frequency facility stormwater $ 412.97 Storm Drain of businesses that have inspections as required O. No.: Prop 26 Exception: 1,2 filed a Notice of Intent (NOI) by Provision C.4 of Collected By O. Date: is once per year as required MRP (Tier 1) Storm Drain Full Cost: 412.97$ by the Municipal Regional & Finance Stormwater NPDES Permit.
3. Industrial/commercial Charged By Date 4/18/2017 Objective: Recover Cost Businesses that received facility stormwater $ 137.65 Storm Drain a Notice of Violation during inspections as required O. No.: Prop 26 Exception: 1,2 an industrial/commercial by Provision C.4 of Collected By O. Date: stormwater inspection MRP (Tier 2) Storm Drain Full Cost: 137.65$ the previous year are & Finance required to be inspected the
following year.
FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
COMMENTS
Reference: CMD 109 10 - 16 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
STREET / STORM DRAIN DIVISION RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
COMMENTS
4. Operation & maintenance $ 137.65 Charged By Date: 4/18/2017 Objective: Recover Cost Operation & maintenance inspection of stormwater Storm Drain inspections required on treatment systems installed O. No.: Prop 26 Exception: 1,2 annual basis to ensure on projects as required Collected By: O. Date: the stormwater treatment by Provision C.3 of MRP Storm Drain Full Cost: 137.65$ systems are properly & Finance maintained.
Reference: CMD 109 10 - 17 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
STREET / STREET MAINTENANCE DIVISION RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) Pavement Restoration Charge Charged By: Date: 4/18/2017 Objective: Recover Cost Fee is applicable to trench Up to 3" Thick Asphalt Engineering repairs for City utilities
1. First 80 sq. ft. $ 1,478.75 O. No.: Prop 26 Exception: 1,2 street opening permits up to 80 sq. ft. Collected By: O. Date:
Engineering Full Cost: 2,063.80$
2. Each additional sq. ft. $ 18.44 & Finance
per sq. ft.
Engineering Plan Review Charged By Date 4/18/2017 Objective: Recover Cost Fee is applicable to trench per sheet (Streets) Engineering repairs for City utilities
1. First three (3) reviews $ 114.89 O. No.: Prop 26 Exception: 1,2 street opening permits Collected By O. Date:
2. Fourth and subsequent $ 23.81 Engineering Full Cost: 114.89$ review & Finance
Concrete Removal/Replace $ 108.68 Charged By Date: 4/18/2017 Objective: Recover Cost Fee is applicable to trench Charge - Curb/Gutter per l.f. Engineering repairs for City utilities O. No.: Prop 26 Exception: 1,2 street opening permits
Collected By: O. Date:
Engineering & Full Cost: 108.68$
Finance
Concrete Removal/Replace
$ 61.25 Charged By: Date: 4/18/2017 Objective: Recover Cost Fee is applicable to trench Charge - Sidewalk per sq. ft. Engineering repairs for City utilities O. No.: Prop 26 Exception: 1,2 street opening permits.
Collected By: O. Date:
Engineering & Full Cost: 77.63$
Finance
FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
COMMENTS
Reference: CMD 109 10 - 18 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
STREET / PARKWAYS & BOULEVARDS RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS Street tree removal $ 137.66 Charged By: Date: 4/18/2017 Objective: Recover Cost Contract Costs:
per hour Parkways & 1-3" dbh: $50
Boulevards O. No.: Prop 26 Exception: 1,2 4-6" dbh: $100 Plus contract O. Date: 7-12" dbh: $300
cost to remove Collected By: Full Cost: 137.66$ 13-18" dbh: $600 tree & stump as Finance 19-24" dbh: $850
specified in the 25-30" dbh: $1,150
Comments 31-36" dbh: $1,500
Section are 37-42" dbh: $2,000
added to the 43+" dbh: $3,000
Fee.
Street tree planting $ 137.66 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes tractor, auger, per tree Parkways & fertilizer, compost &
Illegal removal Boulevards O. No.: Prop 26 Exception: 1,2 stakes and 15 gallon tree.
O. Date:
Collected By: Full Cost: $137.66
Finance
Street tree planting $ 393.75 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes tractor, auger, per tree Engineering fertilizer, compost &
Property development O. No.: Prop 26 Exception: 1,2,6 stakes and 15 gallon tree.
Collected By: O. Date:
Finance Full Cost: $487.66
FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Reference: CMD 109 10 - 19 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
STREET / PARKWAYS & BOULEVARDS RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Engineering Plan Review Charged By: Date: 4/18/2017 Objective: Recover Cost Initial Review includes up per sheet - Initial Review Engineering to three (3) plan checks.
1. First three (3) reviews $ 114.89 O. No.: Prop 26 Exception: 2 Collected By: O. Date:
2. Fourth and subsequent $ 23.81 Finance Full Cost: $114.89 review
Reference: CMD 109 10 - 20 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
STREET / SOLID WASTE RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) Charged By: Date: 4/18/2017 Objective: User Fee Haulers that want to charge Non-exclusive franchise $ 687.24 Solid Waste for solid waste collection hauler application fee O. No.: Prop 26 Exception: 2 services at properties Collected By: O. Date: zoned for Industrial use
Solid Waste Full Cost: 687.24$ have agreements approved & Finance by Council at a Public
Hearing.
COMMENTSFULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Reference: CMD 109 10 - 21 Form: FEEFORM Revised: May 2011
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Municipal Fee Schedule
Water and Sewer Utilities
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C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS 5/8" x 3/4" water service $ 13,092.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Note: The cost of meters, Water backflows, and Encroachment
O. No.: Prop 26 Exception: 6 Permit not included.
Collected By: O. Date:
Engineering Full Cost: 13,092.00$
1" water service $ 13,092.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Note: The cost of meters, Water backflows, and Encroachment
O. No.: Prop 26 Exception: 6 Permit not included.
Collected By: O. Date:
Engineering Full Cost: 13,092.00$
1-1/2" water service $ 13,092.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Note: The cost of meters, Water backflows, and Encroachment
O. No.: Prop 26 Exception: 6 Permit not included.
Collected By: O. Date:
Engineering Full Cost: 13,092.00$
2" water service $ 13,092.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Note: The cost of meters, Water backflows, and Encroachment
O. No.: Prop 26 Exception: 6 Permit not included.
Collected By: O. Date:
Engineering Full Cost: 13,092.00$
FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Reference: CMD 109 11 - 1 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
3" water service $ 28,628.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Note: The cost of meters, Water backflows, and Encroachment
O. No.: Prop 26 Exception: 6 Permit not included.
Collected By: O. Date:
Engineering Full Cost: 28,628.00$
4" water service $ 28,628.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Note: The cost of meters, Water backflows, and Encroachment
O. No.: Prop 26 Exception: 6 Permit not included.
Collected By: O. Date:
Engineering Full Cost: 28,628.00$
6" water service $ 28,628.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Note: The cost of meters, Water backflows, and Encroachment
O. No.: Prop 26 Exception: 6 Permit not included.
Collected By: O. Date:
Engineering Full Cost: 28,628.00$
8" water service $ 28,628.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Note: The cost of meters, Water backflows, and Encroachment
O. No.: Prop 26 Exception: 6 Permit not included.
Collected By: O. Date:
Engineering Full Cost: 28,628.00$
Reference: CMD 109 11 - 2 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
10" water service $ Estimated Charged By: Date: 6/9/2009 Objective: Recover Cost Cost of water service to be Water determined at time of service
O. No.: Prop 26 Exception: 6 request.
Collected By: O. Date:
Engineering Full Cost: $ Estimated
Water distribution main Charged By: Date: 4/18/2017 Objective: Recover Cost Where frontage exists on only (front footage fee) Water one side of the street, fee is Development exists on one $ 87.00 O. No.: Prop 26 Exception: 6 $87 per front foot. side of street per lineal foot Collected By: O. Date: For on-site main extensions, fee is Engineering Full Cost: 158.00$ $158 per lineal foot.
Development exists on two $ 158.00 Fee includes spoil disposal. sides of street per lineal foot
5/8" x 3/4" water meter $ 323.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes cost of RP backflow and backflow preventer Water prevention device.
O. No.: Prop 26 Exception: 6 Where not applicable, deduct $234.
Collected By: O. Date:
Engineering Full Cost: 323.00$
Reference: CMD 109 11 - 3 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
1" water meter $ 431.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes cost of RP backflow and backflow preventer Water prevention device.
O. No.: Prop 26 Exception: 6 Where not applicable, deduct $234.
Collected By: O. Date:
Engineering Full Cost: 431.00$
1-1/2" water meter $ 970.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes cost of RP backflow and backflow preventer Water prevention device.
O. No.: Prop 26 Exception: 6
Collected By: O. Date:
Engineering Full Cost: 970.00$
2" water meter $ 1,122.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes cost of RP backflow and backflow preventer Water prevention device.
O. No.: Prop 26 Exception: 6
Collected By: O. Date:
Engineering Full Cost: 1,122.00$
3" water meter $ 1,122.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes cost of RP backflow and backflow preventer Water prevention device.
O. No.: Prop 26 Exception: 6
Collected By: O. Date:
Engineering Full Cost: 1,122.00$
Reference: CMD 109 11 - 4 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
4" water meter $ 2,450.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes cost of RP backflow and backflow preventer Water prevention device.
O. No.: Prop 26 Exception: 6
Collected By: O. Date:
Engineering Full Cost: 2,450.00$
6" water meter $ 3,259.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes cost of RP backflow and backflow preventer Water prevention device.
O. No.: Prop 26 Exception: 6
Collected By: O. Date:
Engineering Full Cost: 3,259.00$
8" water meter $ 6,233.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Includes cost of RP backflow and backflow preventer Water prevention device.
O. No.: Prop 26 Exception: 6
Collected By: O. Date:
Engineering Full Cost: 6,233.00$
10" water meter $ Estimated Charged By: Date: 6/9/2009 Objective: Recover Cost Cost of meter and backflow and backflow preventer Water prevention device to be
O. No.: Prop 26 Exception: 6 determined at time of service Collected By: O. Date: request.
Engineering Full Cost: $ Estimated
Reference: CMD 109 11 - 5 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Special fire hydrant $ 21,139.00 Charged By: Date: 4/18/2017 Objective: Recover Cost For hydrant requested by Water property owner/developer,
O. No.: Prop 26 Exception: 6 not required by the City.
Collected By: O. Date:
Engineering Full Cost: 21,139.00$
Fire Service
Charged By: Date: 4/18/2017 Objective: Recover Cost Cost for DCDA, RPDA, or (Installation of fire service line) Water Encroachment Permit not included.
O. No.: Prop 26 Exception: 6
2" fire service $ 13,267.00 Collected By: O. Date:
4" fire service $ 27,084.00 Engineering Full Cost: 28,628.00$ 6" fire service $ 28,179.00
8" fire service $ 28,628.00
10" fire service $ 28,628.00
Fire Service Upgrade
Charged By: Date: 4/18/2017 Objective: Recover Cost Cost for DCDA, RPDA, or (Upgrade device to DCDA Water Encroachment Permit not included. or RPDA) O. No.: Prop 26 Exception: 6
Collected By: O. Date:
4" fire service $ 11,696.00 Engineering Full Cost: 11,696.00$ 6" fire service $ 11,696.00
8" fire service $ 11,696.00
10" fire service $ 11,696.00
Reference: CMD 109 11 - 6 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Cost of Backflow Preventer - Charged By: Date: 4/18/2017 Objective: Recover Cost device cost only Water
O. No.: Prop 26 Exception: 6
4" DCDA $ 2,200.00 Collected By: O. Date:
6" DCDA $ 3,217.00 Engineering Full Cost: $ Varies 8" DCDA $ 5,786.00
10" DCDA $ 8,145.00
4" RPDA $ 3,000.00
6" RPDA $ 3,929.00
8" RPDA $ 7,012.00
10" RPDA $ 9,131.00
Reference: CMD 109 11 - 7 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Fire Hydrant Flow Test $ 452.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Water
O. No.: Prop 26 Exception: 2
Collected By: O. Date:
Municipal Full Cost: 1,222.00$
Services
Portable hydrant meter Charged By: Date: 4/18/2017 Objective: Recover Cost Deposit to insure return of meter, and Deposit $ 1,509.00 Water or cover replacement if lost or (Includes cost of RP backflow) O. No.: Prop 26 Exception: 1,2,6 damaged. $100 of the deposit is Collected By: O. Date: non-refundable.
Finance / Full Cost: 1,509.00$ Includes cost of RP backflow.
Municipal Serv.
Recycled hydrant meter Charged By: Date: 4/18/2017 Objective: Recover Cost Deposit to insure return of meter, and Deposit $ 1,509.00 Water or cover replacement if lost or (Includes cost of RP O. No.: Prop 26 Exception: 1,2,6 damaged. $100 of the deposit is backflow) Collected By: O. Date: non-refundable.
Finance / Full Cost: 1,509.00$ Includes cost of RP backflow.
Municipal Serv.
Water meter test $ 259.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Non-routine testing of water Water meter when customer questions
O. No.: Prop 26 Exception: 1,2,6 meter accuracy. Refundable if Collected By: O. Date: meter falls outside accepted
Finance / Full Cost: 655.00$ range.
Municipal Serv.
Reference: CMD 109 11 - 8 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Engineering Plan Review Charged By: Date: 4/18/2017 Objective: Recover Cost Water
Engineering Plan Check for $ 262.00 O. No.: Prop 26 Exception: 6 Projects up to $15K (per plan Collected By: O. Date:
set) - includes 3 checks Engineering Full Cost: $ Varies Engineering Plan Check for $ 916.00
Projects over $15K
(per sheet) - includes 3 checks
Engineering Plan Check $ 87.00
(per plan set for Projects up to
$15K and per sheet for
Projects over $15K) - 4th and
subsequent review
Engineering Inspection
$0-$15K $ 262.00
$15,001-$25K $ 1,047.00
$25,001-$50K $ 2,618.00
$50,001-$100K $ 4,364.00
$101K-$200K $ 6,983.00
$201K-$500K $ 14,838.00
$501K-$1M $ 29,678.00
>$1M; plus each additional $ 9,601.00
$500K or fraction thereof
Reference: CMD 109 11 - 9 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Water Supply Assessment $ 8,728.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Developers shall be required to Preparation Water pay for water supply
O. No.: Prop 26 Exception: 6 assessment preparation (WSA) Collected By: O. Date: services rendered by the
Finance Full Cost: 8,728.00$ Water Utility.
Supplemental Assessment
Preparation $ 5,586.00 Required due to changes in project.
Water reconnection fee - $ 217.00 Charged By: Date: 4/18/2017 Objective: Recover Cost normal reconnection per account Water Penalty
O. No.:
Water replacement/ $ 393.00 Collected By: O. Date: Prop 26 Exception: 1,2,5 reconnection fee due to per account Finance /
meter tampering/illegal Municipal Serv. Full Cost: 393.00$ access Fee to fix meter
plus two (2)
times the
estimated cost
of services usedReference: CMD 109 11 - 10 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Small water service (2" and $ 6,966.00 Charged By: Date: 4/18/2017 Objective: Recover Cost No Encroachment Permit cost smaller) abandonment Water included.
O. No.: Prop 26 Exception: 1,2
Collected By: O. Date:
Finance Full Cost: 7,113.00$
Large water service (3" and $ 15,949.00 Charged By: Date: 4/18/2017 Objective: Recover Cost No Encroachment Permit cost larger) abandonment Water included.
O. No.: Prop 26 Exception: 1,2
Collected By: O. Date:
Finance Full Cost: 16,540.00$
Water service relocation $ 6,284.00 Charged By: Date: 4/18/2017 Objective: Recover Cost For service relocation of no more Water than 4 feet from the existing
O. No.: Prop 26 Exception: 1,2 location.
Collected By: O. Date: No Encroachment Permit cost
Finance Full Cost: 6,284.00$ included.
Reference: CMD 109 11 - 11 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Hot tap (3/4" to 2") $ 1,091.00 Charged By: Date: 4/18/2017 Objective: Recover Cost For hot tapping City's water main.
Water Developer to provide all required
O. No.: Prop 26 Exception: 6 tapping materials.
Collected By: O. Date: No Encroachment Permit cost
Finance Full Cost: 1,091.00$ included.
Hot tap (3" and larger) $ 2,134.00 Charged By: Date: 4/18/2017 Objective: Recover Cost For hot tapping City's water main.
Water Developer to provide all required
O. No.: Prop 26 Exception: 6 tapping materials.
Collected By: O. Date: No Encroachment Permit cost
Finance Full Cost: 2,138.00$ included.
Field Marking - Water Charged By: Date: 4/18/2017 Objective: Recover Cost Up to 50 ft. of excavation $ 137.00 Water
O. No.: Prop 26 Exception: 2
Over 50 ft. - each additional $ 137.00 Collected By: O. Date:
50 ft. or fraction thereof of Fi nance Full Cost: 175.00$ excavation
Field Marking - Recycled Water Charged By: Date: 4/18/2017 Objective: Recover Cost Up to 50 ft. of excavation $ 137.00 Water
O. No.: Prop 26 Exception: 2
Over 50 ft. - each additional $ 137.00 Collected By: O. Date:
50 ft. or fraction thereof of Fi nance Full Cost: 175.00$ excavation
Reference: CMD 109 11 - 12 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / WATER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Small water and fire services - $ 2,269.00 Charged By: Date: 4/18/2017 Objective: Recover Cost 2" and smaller Water
(Inspection & Tap for O. No.: Prop 26 Exception: 2
Construction Installation Collected By: O. Date:
Services) Finance Full Cost: 2,269.00$
Large water and fire services - $ 3,491.00 Charged By: Date: 4/18/2017 Objective: Recover Cost 3" and larger Water
(Inspection & Tap for O. No.: Prop 26 Exception: 2
Construction Installation Collected By: O. Date:
Services) Finance Full Cost: 3,491.00$
Fire Hydrant $ 3,491.00 Charged By: Date: 4/18/2017 Objective: Recover Cost (Inspection & Tap for Water
Construction Installation O. No.: Prop 26 Exception: 2
Services) Collected By: O. Date:
Finance Full Cost: 3,491.00$
Reference: CMD 109 11 - 13 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / SEWER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS Sewer lateral cleanout $ 1,248.00 Charged By: Date: 4/18/2017 Objective: Recover Cost When no cleanout exists, it 4 inch lateral Sewer is necessary that one be
O. No.: Prop 26 Exception: 1,2 installed in order for City to Collected By: O. Date: maintain its part of the sewer
Finance Full Cost: 6,415.00$ lateral.
Sewer lateral cleanout $ 6,178.00 Charged By: Date: 4/18/2017 Objective: Recover Cost When no cleanout exists, it 6 inch lateral or larger Sewer is necessary that one be O. No.: Prop 26 Exception: 1,2 installed in order for City to Collected By: O. Date: maintain its part of the sewer
Finance Full Cost: 6,502.00$ lateral.
Cleanout box only $ 195.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Sewer
O. No.: Prop 26 Exception: 1,2
Collected By: O. Date:
Finance Full Cost: 480.00$
FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Reference: CMD 109 11 - 14 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / SEWER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
4" sewer lateral installation $ 29,720.00 Charged By: Date: 4/18/2017 Objective: Recover Cost No Encroachment Permit cost Sewer included.
O. No.: Prop 26 Exception: 6 No cleanout or box cost included.
Collected By: O. Date:
Engineering Full Cost: 31,989.00$
6" sewer lateral installation $ 29,720.00 Charged By: Date: 4/18/2017 Objective: Recover Cost No Encroachment Permit cost Sewer included.
O. No.: Prop 26 Exception: 6 No cleanout or box cost included.
Collected By: O. Date:
Engineering Full Cost: 31,989.00$
8" sewer lateral installation $ 29,478.00 Charged By: Date: 4/18/2017 Objective: Recover Cost No Encroachment Permit cost Sewer included.
O. No.: Prop 26 Exception: 6 No cleanout or box cost included.
Collected By: O. Date:
Engineering Full Cost: 31,727.00$
Reference: CMD 109 11 - 15 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / SEWER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Sewer lateral video $ 262.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Video inspection of existing inspection Sewer lateral to determine that its
O. No.: Prop 26 Exception: 1,2,6 replacement is not required Collected By: O. Date: as a condition of
Finance Full Cost: 262.00$ redevelopment.
Sewer lateral point repair $ Estimated Charged By: Date: 4/18/2017 Objective: Recover Cost (between cleanout and main) Sewer
O. No.: Prop 26 Exception: 1,2
Collected By: O. Date:
Finance Full Cost:
$ Estimated
Reference: CMD 109 11 - 16 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES / SEWER RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Encroachment Permit: Charged By: Date: 4/18/2017 Objective: Recover Cost Field Marking-Sanitary Sewer Engineering/
Up to 50 ft. of excavation $ 105.00 LPD O. No.: Prop 26 Exception: 1,2,3 See Article 2 of Chapter 3.1 O. Date: of Div. 5 of Title 1 of the
Over 50 ft. - each additional $ 105.00 Collected By: Full Cost: 105.00$ Government Code 50 ft. or fraction thereof of plus Fi nance
excavation $ 1.32
per foot
Wastewater Treatment Plant Charged By: Date: 4/18/2017 Objective: Recover Cost See SCCC 17.15.220(e) Capacity Fee Engineering/ Sewer Treatment Plant Fee
Residential $ 1,187.00 LPD O. No.: Prop 26 Exception: 6 per dwelling unit O. Date:
Collected By: Full Cost: 2,135.00$
Finance
Wastewater Treatment Plant Charged By: Date: 4/18/2017 Objective: Recover Cost See SCCC 17.15.220(e) Capacity Fee Engineering/ Sewer Treatment Plant Fee
Non-residential $ 4.47 LPD O. No.: Prop 26 Exception: 6 per gallon O. Date:
per day Collected By: Full Cost: 9.68$
Finance
Reference: CMD 109 11 - 17 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES /SOLAR RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS Solar pool heating system $ 3,885.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Costs are recovered through Installation Fee plus Water/Solar the combination of installation O. No.: Prop 26 Exception: N/A fees and monthly service 228.00 Collected By: O. Date: charges, and recoverable per panel Finance Full Cost: 4,320.00$ system components.
Solar domestic hot water $ Estimated Charged By: Date: 6/9/2009 Objective: Recover Cost Costs are recovered through system installation fee Water/Solar the combination of installation Single-family fee O. No.: Prop 26 Exception: N/A fees and monthly service Collected By: O. Date: charges, and recoverable
Finance Full Cost:
$ Estimated system components.
Solar domestic hot water $ Estimated Charged By: Date: 3/14/1985 Objective: Recover Cost Installation fees based on cost system installation fee Water/Solar of labor and permanently- Multi-family fee O. No.: Prop 26 Exception: N/A installed materials. Example Collected By: O. Date: for system to serve 10
Finance Full Cost:
$ Estimated dwelling units. Remaining costs
recovered by monthly
service charges.
Solar domestic hot water $ 457.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Costs are recovered through system panel removal per panel Water/Solar the combination of installation and replacement fee O. No.: Prop 26 Exception: N/A fees and monthly service Collected By: O. Date: charges, and recoverable
Finance Full Cost: 2,444.00$ system components.
FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
(Note: "N/A" here signifies the fee, rate, or charge is not a fee imposed exclusively by local government.) Reference: CMD 109 11 - 18 Form: FEEFORM Revised: May 2011
C I T Y OF S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E SUBMITTED BY DEPARTMENT / DIVISION:
WATER & SEWER UTILITIES /SOLAR RESOLUTION NUMBER: 17-8423 APPROVED: 4/18/2017
CHARGING DATE FEE
CURRENT DEPT / DIV LAST CHANGED
FEE --------- ORDINANCE
DESCRIPTION OF and COLLECTING NUMBER & DATE
FEE , RATE OR CHARGE PERIOD DEPT / DIV (if applicable) COMMENTS FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Solar pool heating system $ 278.00 Charged By: Date: 4/18/2017 Objective: Recover Cost Costs are recovered through system panel removal per panel Water/Solar the combination of installation and replacement fee O. No.: Prop 26 Exception: N/A fees and monthly service Collected By: O. Date: charges, and recoverable
Finance Full Cost: 422.00$ system components. (Note: "N/A" here signifies the fee, rate, or charge is not a fee imposed exclusively by local government.) Reference: CMD 109 11 - 19 Form: FEEFORM Revised: May 2011
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E This page intentionally left blank.
11 - 20
Municipal Fee Schedule
Alphabetical Listing by Fee
Fee Section Page No.
10-Day Letter for House Meter Finance 5 - 17
Aboveground Petroleum Storage Tank Program Fire 6 - 62
Active Construction Site Inspections of Projects Street 10 - 16 Additional Temporary Membrane Structure and Tent Fire 6 - 26 Administrative Citation Penalty Fire 6 - 50
Adult Day Care (I4) Fire 6 - 43
Alarm Permit Police 9 - 7
Alternate Materials and Methods Review Fire 6 - 9
Amended Final Map Checking Fee Engineering 10 - 1
Amended Parcel Map, and Record of Survey Checking Fee Engineering 10 - 1 Amplified Music Parks and Recreation 8 - 19
Amplified Music Permit Finance 5 - 14
Animal Control - Adoption Fees Police 9 - 19
Animal Control - Animal Surrender Fees Police 9 - 20
Animal Control - License Fees Police 9 - 18
Animal Control - Other Fees Police 9 - 20
Animal Control - Shelter Services Police 9 - 19
Animal Control - Trap Fees Police 9 - 20
Annexation of Territory to City of Santa Clara Community Development 3 - 6 Annual Operating Budget Financial Report Finance 5 - 1
Appeals Community Development 3 - 5
Architectural Review Community Development 3 - 6
Assessment District Reapportionment Fee Engineering 10 - 2 Automatic Fire Extinguishing Systems Fire 6 - 9
Automatic Fire Protection System for Spray Booths Fire 6 - 28 Automatic Fire Sprinkler Systems - Existing Fire 6 - 10 Automatic Fire Sprinkler Systems - New Fire 6 - 9
Automatic Fire Sprinkler Systems - Residential 13D Fire 6 - 28 Babyland, South Babyland, Children's Garden Parks and Recreation 8 - 10 Backflow Preventer - Device Cost Only Water and Sewer Utilities 11 - 7 Ball Fields and Turf Areas Reservations Parks and Recreation 8 - 16 Baseball and Softball Field Preparation Parks and Recreation 8 - 16 Battery System
s Fire 6 - 12
Billing Service Charge for Late Payment Finance 5 - 15
Bingo Organization Police 9 - 14
Black Line Print of Plans on File Engineering 10 - 6
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
12 - 1
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Block Party Request Finance 5 - 14
Borrowing Materials from Other Libraries (Interlibrary Loan) Librar y 7 - 2 Building Plans Fire 6 - 12
Burial Materials Processing Fee Parks and Recreation 8 - 12 Burial Permit Filing Fee Parks and Recreation 8 - 9
Business Certificate Information Finance 5 - 4
Business Tax Certificate Finance 5 - 3
CAD Report for Legal Purposes Police 9 - 1
California Accidental Release Program (CALARP) Fees Fire 6 - 59 Capital Improvement Budget/Five Year Financial Plan Finance 5 - 1 Carnivals and Fairs Fire 6 - 12
Casket - Baby Land, South Baby Land, Children's Garde
n Parks and Recreation 8 - 9
Casket - Flat Marker Area Parks and Recreation 8 - 9
Casket - Upright Monument Area Parks and Recreation 8 - 9 Casket Burials Parks and Recreation 8 - 1
Casket Placement in a Cryp
t Parks and Recreation 8 - 3
CD for Legal Purposes Police 9 - 17
Central Park - Arbor Center Picnic Area Parks and Recreation 8 - 14 Central Park - Pavilion Group Picnic Area Parks and Recreation 8 - 14 Central Park - Tennis Court Reservations Parks and Recreation 8 - 17 Certificate of Compliance Community Development 3 - 9
Certificate of Compliance Processing Engineering 10 - 2 Certificate of Correction Processing Engineering 10 - 2 CFD 2010-1 Mello-Roos Tax Finance 5 - 2
Change of Address Fire 6 - 13
Change of Name, Address or Business Type as Shown on Current Certificate Finance 5 - 4 Chapel Rental Parks and Recreation 8 - 12
Christmas Tree Lots or Sale Areas at Retail Businesses Fire 6 - 13 Citation Sign Of
f Police 9 - 17
City Administrative Building Rental City Manager 2 - 1
City Charter City Manager 2 - 1
City Flag Finance 5 - 14
City Plaza Park - Gazebo Parks and Recreation 8 - 17
City to Repurchase Interment Rights Parks and Recreation 8 - 8 Cleanout Box Onl
y Water and Sewer Utilities 11 - 14
Clearance Letter Police 9 - 17
12 - 2
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Closing Out Sale Police 9 - 11
Closure of an Onsite Hazardous Waste Treatment System Fire 6 - 13 Collection Agency Fe
e Library 7 - 2
Color Photographs Police 9 - 5
Combination Agreement/Grant Deed for the Same Lot Engineering 10 - 7 Combustible and Flammable Materials Fire 6 - 37
Commercial Day Care (E3) Fire 6 - 43
Community Development Department Referrals Fire 6 - 23
Community Recreation Center Room Rental Parks and Recreation 8 - 13 Comprehensive Annual Financial Repor
t Finance 5 - 1
Compressed Gas Installation Fire 6 - 14
Compressed Gases Fire 6 - 37
Concealed Weapon Permit Police 9 - 7
Concrete Removal/Replace Street 10 - 18
Contract Administration Community Development 3 - 12
Cooking Oil Storage Tanks Fire 6 - 14
Copy Machine Usag
e City Manager 2 - 2
Corrosives Fire 6 - 37
Council Meeting Audio Tape Duplication Fee City Manager 2 - 2 Council Meeting DVD Duplication Fee City Manager 2 - 2
Cremation - Flat Marker Area Parks and Recreation 8 - 10 Cremation - Upright Monument Area Parks and Recreation 8 - 10 Cremation Burial in a Grave Parks and Recreation 8 - 2
Cremation Placement in a Niche Parks and Recreation 8 - 3 Crime Analysis Reports Police 9 - 9
Cryogens Fire 6 - 38
Custom Parks and Recreation 8 - 11
Data CD City Manage
r 2 - 2
Delinquent Payment of Business Certificate Fee Finance 5 - 4 Delinquent Reconnect Fee Finance 5 - 17
Delinquent Service Lette
r Finance 5 - 15
Demolition of Building Fire 6 - 14
Demolition of Fire Protection System Fire 6 - 14
Design Criteria (Copy of) Engineering 10 - 6
Development Agreement Community Development 3 - 8
Disinter and Reinter Casket into Same Grave Parks and Recreation 8 - 4 12 - 3
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Disinternment of Casket Parks and Recreation 8 - 3
Disinternment of Cremation Parks and Recreation 8 - 4
Dispatch Service Required for Special Events Police 9 - 1 Document Recordation Fee Engineering 10 - 8
Driving Under the Influence Emergency Response Police 9 - 8 Duplicate Business Certificate Finance 5 - 4
Electric Disconnection Fee Electric Utilit
y 4 - 6
Electric Reconnection Fee - Normal Reconnection Electric Utilit y 4 - 6 Electric Replacement/Reconnection Fee Due to Meter Tampering/Illegal Access Electric Utilit y 4 - 7 Electric System Damage Electric Utilit y 4 - 5
Emergency Alarm Systems Fire 6 - 15
Emergency Responder Radio Coverage System Fire 6 - 15
Encroachment Agreement Application Engineering 10 - 7
Encroachment Permit Engineering 10 - 3
Encroachment Permit: Field Marking - Sanitary Sewe
r Water and Sewer Utilities 11 - 17
Encroachment Permit: Field Marking - Storm Drain Engineering 10 - 5 Energy Data Pulse
s Electric Utility 4 - 5
Engineering Plan Check - Electric Electric Utility 4 - 8 Engineering Plan Review - Initial Review Street 10 - 20 Engineering Plan Review & Inspection Water and Sewer Utilities 11 - 9 Engineering Plan Review (Streets) Street 10 - 18
Engineering Referrals Fire 6 - 15
Environmental Revie
w Community Development 3 - 7
Environmental Study Fire 6 - 16
Equipment Rental Fees Fire 6 - 5
Exhibit and Trade Shows Fire 6 - 16
Existing Improvements Engineering 10 - 11
Expired Construction Permit Fire 6 - 56
Explosives and Blasting Agents Fire 6 - 16
Extra Hazard Occupanc
y Fire 6 - 47
Facility Rental Fees Fire 6 - 4
Failure to Obtain Construction Permit Fire 6 - 49
False Alarm Calls Police 9 - 7
False Alarm Responses Fire 6 - 49
Fax Machine City Manage
r 2 - 1
Field Marking - Electric Electric Utilit y 4 - 9
12 - 4
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Field Marking - Fiber Electric Utility 4 - 9
Field Marking - Recycled Water Water and Sewer Utilities 11 - 12 Field Marking - Water Water and Sewer Utilities 11 - 12 Field Prep - Football Parks and Recreation 8 - 19
Final Map Checking Fee Engineering 10 - 1
Fingerprinting Police 9 - 4
Fire Alarm Systems Fire 6 - 17
Fire Hydran
t Water and Sewer Utilities 11 - 13
Fire Hydrant Flow Test Water and Sewer Utilities 11 - 8 Fire Pump Installation Fire 6 - 19
Fire Service Water and Sewer Utilities 11 - 6
Fire Service Upgrade Water and Sewer Utilities 11 - 6
First Tent, Canopy or Air Supported Structure Fire 6 - 26 Flat Marker Parks and Recreation 8 - 6
Flood Zone Verification Community Development 3 - 10
Food and Beverage Usage Fee - Library Community Rooms Librar y 7 - 3
Fundraising Events at City Facilities Parks and Recreation 8 - 16 General Plan Amendment Community Development 3 - 8
General Plan/Advance Planning Surcharg
e Community Development 3 - 12
Hazardous Material Tool/Equipment Installation Fire 6 - 20 Hazardous Materials Business Plan Fire 6 - 63
Hazardous Materials Closure Plan Fire 6 - 20
Hazardous Waste Generator Fees Fire 6 - 58
Heritage Tree Removal Community Development 3 - 11
High-Piled Combustible Storage Fire 6 - 21
High-Rise Fire Protection Water Storage Tank Fire 6 - 19 High-Rise R-1 Occupancies Fire 6 - 41
High-Rise Structures Fire 6 - 41
Highly Toxic Materials Fire 6 - 38
Historical & Landmarks Community Development 3 - 11
Hospitals Fire 6 - 45
Hot Tap Water and Sewer Utilities 11 - 12
Hourly Rate (Personnel
) Parks and Recreation 8 - 11
Hourly Staff (As Needed) Assigned to Facility Parks and Recreation 8 - 14 House Move Permit Community Development 3 - 4
ID Card Renewal/Replacement Police 9 - 2
12 - 5
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Industrial/Commercial Facility Stormwater Inspections Street 10 - 16 Installation of a Flower Vase and Ring on a Niche Parks and Recreation 8 - 5 Installation of a Monobar, Emblem, Flower Vase, or Ring on a Crypt Parks and Recreation 8 - 5 Installation of a Niche Plaque Parks and Recreation 8 - 5 Jails Fire 6 - 45
Jury Fees City Manage
r 2 - 4
Licensed Care Inspections Fire 6 - 42
Licensed Care Pre-Inspection Fee Fire 6 - 42
Lick Mill Park Room Rental Parks and Recreation 8 - 13
Light/Ordinary Hazard Occupanc
y Fire 6 - 46
Liquefied Petroleum Gas Fire 6 - 38
Liquefied Petroleum Gases - Installation Per Tank Fire 6 - 21 Load Developmen
t Electric Utility 4 - 3
Lobbying Activities City Clerk 1 - 1
Lot Line Adjustment Processing Engineering 10 - 2
Maps Community Development 3 - 5
Massage Owner Fees Police 9 - 10
Meter Reading More Than Once Per Month Finance 5 - 17
Meter Test Deposit Electric Utilit
y 4 - 5
Methane Venting and Detection Systems Fire 6 - 21
Microfilm Copies Fire 6 - 57
Mileage City Manager 2 - 4
Mills Act Application Community Development 3 - 10
Minor Amendment to Approved Projects Community Development 3 - 11 Minor Modifications Community Development 3 - 2
Miscellaneous Inspections Fire 6 - 48
Motor Funeral Escort - Initial Police 9 - 12
Motor Funeral Escort - Renewal Police 9 - 12
Multi-Story Structures Fire 6 - 48
Municipal Services Information Finance 5 - 16
Non-Exclusive Franchise Hauler Application Fee Street 10 - 21 Non-Renewal of Operational (Annual) Permi
t Fire 6 - 50
Off-Duty Employment Police 9 - 1
Off-Site Parking Permit and Facilities Community Development 3 - 3 Onsite Treatment of Hazardous Waste Annual Fee Fire 6 - 60 Open Burnings Fire 6 - 22
12 - 6
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Operation & Maintenance Inspection of Stormwater Treatment Systems Street 10 - 17 Operational Permits Fire 6 - 29
Organic Peroxides Fire 6 - 39
Ovens Fire 6 - 22
Overdue Fine for Link+ Materials Librar y 7 - 2
Overdue Fines Library 7 - 1
Overdue Fines for Portable Electronic Devices Librar y 7 - 3 Overhead Lines - New Electric Utility 4 - 1
Oversize, Overweight Vehicles Fee Engineering 10 - 14
Oxidizing Materials Fire 6 - 39
Ozone Generator Fire 6 - 22
Parcel Map and Record of Survey Checking Fee Engineering 10 - 1 Park Building Room Rentals Parks and Recreation 8 - 13
Pavement Restoration Street 10 - 18
Pawn/Secondhand Deale
r Police 9 - 14
Pawn/Secondhand Dealer - Renewal Police 9 - 14
Payment Default Fee Finance 5 - 16
Pedi-Cab - Initial Police 9 - 13
Pedi-Cab - Renewal Police 9 - 13
Photo CD's Police 9 - 6
Photocopies Fire 6 - 57
Photographs Fire 6 - 57
Plan Resubmittal Fee Fire 6 - 49
Plan Revision Fee Fire 6 - 49
Police Pay Rate Schedul
e Police 9 - 21
Police Reports Police 9 - 4
Pools - Lifejacket Rental Parks and Recreation 8 - 20
Portable Hydrant Meter and Deposi
t Water and Sewer Utilities 11 - 8
Pre-Application Community Development 3 - 10
Preparation of Agreement/Easement/Grant Deed Engineering 10 - 7 Private Security - Initial Police 9 - 12
Private Security - Renewa
l Police 9 - 12
Property Development Ordinance (Copy of) Engineering 10 - 6 Public Entertainment General Police 9 - 15
Public Fireworks Display and Pyrotechnic Special Effects Us e Fire 6 - 23
Pyrophoric Materials Fire 6 - 39
12 - 7
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Pyrotechnics Special Effects Proximal to Audience Fire 6 - 23 R-1/R-2 Occupancies Fire 6 - 41
Radioactive Materials Fire 6 - 39
Re-Inspection Fee Fire 6 - 50
Record Drawings Archiving Fee Engineering 10 - 6
Recreation Cancellation Fee for Park Buildings, Picnic Areas Parks and Recreation 8 - 17 Recreation Tax (Bedroom) - Additions Engineering 10 - 13 Recreation Tax (Bedroom) - New Construction Permit Engineering 10 - 13 Recycled Hydrant Meter and Deposi
t Water and Sewer Utilities 11 - 8
Refrigeration System Fire 6 - 23
Release of Stored Vehicles Police 9 - 8
Remove and Dispose of Marker and Frame Parks and Recreation 8 - 7 Replacement Fee for Lost Link+ Materials Librar
y 7 - 2
Replacement Fee for Lost or Damaged Library Card Librar y 7 - 1 Replacement for Library Materials Librar y 7 - 1
Repo Fee (Repossessed Vehicles) Police 9 - 9
Reposting of Public Notification Community Development 3 - 5 Residential Development Park Dedication In-Lieu Fees Parks and Recreation 8 - 21 Residential Parking Permit Police 9 - 8
Resource Fees Fire 6 - 7
Review of Agreements and Easements Engineering 10 - 8
Rezoning Community Development 3 - 1
Roadway
s Fire 6 - 24
Room Rental Processing and Set Up Fee Librar y 7 - 3
Sanitary Sewer Capacity Model Run Fee Engineering 10 - 10 Sanitary Sewer Outlet Charge Engineering 10 - 9
Sanitary Sewer Outlet Charge - Conveyance Fee Engineering 10 - 10 Saturday Service Parks and Recreation 8 - 11
School Fire 6 - 44
Second Response Ordinance Police 9 - 2
Security Deposit for Surve
y Engineering 10 - 3
Security Deposit for Survey - City Standard Street Engineering 10 - 3 Senior Citizens Center Parks and Recreation 8 - 15
Service Disconnection at the Pole/Weatherhead Electric Utilit y 4 - 6 Service Fee Customer - Owned Equipment Problem Electric Utilit y 4 - 7 Service Reconnection at the Pole/Weatherhead Electric Utilit y 4 - 6 12 - 8
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Service Removal Electric Utility 4 - 7
Service Turn-On Fee Finance 5 - 15
Service Wire Relocation - Additional Linework Electric Utilit y 4 - 5
Service Wire Relocation from Mid-Span Electric Utilit y 4 - 4 Service Wire Relocation from Pole Electric Utilit y 4 - 4 Sewer Lateral Cleanout Water and Sewer Utilities 11 - 14 Sewer Lateral Installation Water and Sewer Utilities 11 - 15 Sewer Lateral Point Repai
r Water and Sewer Utilities 11 - 16
Sewer Lateral Video Inspection Water and Sewer Utilities 11 - 16 Signs Community Development 3 - 9
Single or Double Upright Monument Foundation Parks and Recreation 8 - 7 Smoke Control System Fire 6 - 24
Solar Domestic Hot Water System Installation Fee Water and Sewer Utilities 11 - 18 Solar Domestic Hot Water System Panel Removal and Replacement Fee Water and Sewer Utilities 11 - 18 Solar Pool Heating System Installation Fe
e Water and Sewer Utilities 11 - 18
Solar Pool Heating System Panel Removal and Replacement Fee Water and Sewer Utilities 11 - 19 Solicitor/Peddler Police 9 - 11
Solicitor/Peddler Renewal Police 9 - 11
Special Event Application Fe
e Parks and Recreation 8 - 20
Special Fire Hydrant Water and Sewer Utilities 11 - 6
Special Outdoor Event on City Property City Manager 2 - 4 Standard Details (Copy of) Engineering 10 - 6
Standard Specifications (Copy of) Engineering 10 - 6
Standpipe Systems Fire 6 - 24
State Certified Massage Fees Police 9 - 10
State of California Annual Surcharges Fire 6 - 61
Storage or Refuse Bins on City Stree
t Engineering 10 - 14
Storage Tanks - Hazardous Materials Fire 6 - 25
Storm Drain Outlet Charge Engineering 10 - 8
Storm Outlet Charge Engineering 10 - 8
Stormwater Management Plan Revie
w Community Development 3 - 11
Street Tree Planting Street 10 - 19
Street Tree Removal Street 10 - 19
Subdivision Code (Copy of) Engineering 10 - 6
Subpoena Fees City Manager 2 - 3
Taxicab Company Police 9 - 3
12 - 9
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Taxicab Company Renewal Police 9 - 3
Taxicab Driver Police 9 - 3
Taxicabs Police 9 - 4
Teen Center Room Rental Parks and Recreation 8 - 19
Temporary Pole Connection Electric Utilit
y 4 - 3
Temporary Power Electric Utility 4 - 4
Time Extensions Community Development 3 - 12
Time of Use Meter Installation Electric Utilit y 4 - 8
Tow Driver Renewal Police 9 - 2
Tow Drivers Police 9 - 2
Toxic Materials Fire 6 - 40
Traffic Flow Map Engineering 10 - 14
Traffic Impact Fee Engineering 10 - 13
Training Fees Fire 6 - 1
Transfer of Interment Rights Parks and Recreation 8 - 8 Transient Occupancy Tax Finance 5 - 2
Underground - Existing Electric Utilit
y 4 - 2
Underground - New Electric Utility 4 - 1
Underground and Above Ground Tank Installations Fire 6 - 25 Underground and Above Ground Tank Modifications Fire 6 - 26 Underground and Above Ground Tank Removals Fire 6 - 25
Underground Fire Service Systems Fire 6 - 27
Undergournd Hazardous Materials Tank Fire 6 - 63
Underground Street Light Relocation Electric Utilit
y 4 - 4
Unstable (Reactive) Materials Fire 6 - 40
Use Permits Community Development 3 - 4
Using Library Meeting Room Librar
y 7 - 3
Utility Billing Splitting or Combining Accounts Finance 5 - 16 Utility Service Deposit Finance 5 - 15
Variance Community Development 3 - 2
Vault Disposal Parks and Recreation 8 - 8
Verification of Electric Meter Address Finance 5 - 16
VIN Verification Fee Police 9 - 13
Wastewater Treatment Plant Capacity Fee Water and Sewer Utilities 11 - 17 Water and Fire Services Water and Sewer Utilities 11 - 13 Water Distribution Main (Front Footage Fee) Water and Sewer Utilities 11 - 3 12 - 10
Fee Section Page No.
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E Alphabetical Listing by Fee
Water Meter and Backflow Preventer Water and Sewer Utilities 11 - 3 Water Meter Test Water and Sewer Utilities 11 - 8
Water Reactive Materials Fire 6 - 40
Water Reconnection Fee - Normal Reconnection Water and Sewer Utilities 11 - 10 Water Service Water and Sewer Utilities 11 - 1
Water Service Abandonment Water and Sewer Utilities 11 - 11 Water Service Relocation Water and Sewer Utilities 11 - 11 Water Supply Assessment Preparation Water and Sewer Utilities 11 - 10 Watershed Map Engineering 10 - 7
Youth Activity Center Room Rental Fee
s Parks and Recreation 8 - 15
Youth Soccer Park Parks and Recreation 8 - 18
Zoning Code Text Amendment Community Development 3 - 1
Zoning Verification Community Development 3 - 10
12 - 11
C I T Y O F S A N T A C L A R A M U N I C I P A L F E E S C H E D U L E This page intentionally left blank.
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Municipal Fee Schedule
Resolution
13 - 1
RESOLUTION NO. 17-8423
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
ADOPTING THE "CITY OF SANTA CLARA MUNICIPAL FEE
SCHEDULE 2017-18" WHICH IMPOSES NEW FEES, AMENDS
EXISTING FEES AND RETAINS UNCHANGED FEES FOR
VARIOUS CITY DEPARTMENTS
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, for the previous fiscal year 2016-17 (July 1, 2016, to June 30, 2017) certain fees were adopted by Resolution No. 16-8322 and were then incorporated into the 'CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE 2016-17" ("fee schedule"); WHEREAS, the City now desires to impose new fees, amend existing fees and retain unchanged fees based on the document entitled "PROPOSED CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE 2017-18";
WHEREAS, where the fees are imposed by the City to support government services and not for the purpose of providing a market-based fee for services that are also provided by the general public, the proposed fees are hereby determined to be reasonable in that they do not exceed the estimated reasonable costs of providing the public services proposed to be rendered; WHEREAS, in adopting the fees and this Resolution, the City is exercising its powers under Article XI, Section 7, and Article XIIIC of the California Constitution, Section 50076 of the California Government Code, its Charter, its City Code, and other applicable laws; WHEREAS, for fees that are noted in the fee schedule as new or increasing, relevant reports regarding those new or increased fees were made available for public review and comment for ten (10) days prior to the public hearing at which this resolution was considered and adopted; WHEREAS, on April 18, 2017, the City Council held a public hearing on the fees and charges set forth in the revised fee schedule;
WHEREAS, timely notice of the public hearing was published in the Santa Clara Weekly in the manner set forth in Government Code Sections 6062a and 66018; and WHEREAS, notice of the public hearing was mailed to all persons requesting such notice pursuant to Government Code Section 66016.
Resolution/Municipal Fee Schedule
Rev: 02-10-17; Typed: 03-01-17
13 - 2
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That the City Council hereby finds that the above Recitals are true and correct and by this reference makes them a part hereof.
2. Adoption of Fees, Rates and Charges The fees, rates, and charges (hereinafter collectively, "fees") contained in the document entitled "PROPOSED CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE 2017-18" are hereby adopted and are to be set forth in a document entitled "CITY OF SANTA CLARA MUNICPAL FEE SCHEDULE 2017-18." The fees so charged do not exceed the estimated reasonable costs of providing the services for which the fees are imposed and are fair and equitable in nature. The fee schedule also indicates how each fee is not a tax by referencing all applicable exceptions to Cal. Constitution, Article XIIIC that apply. Generally, the following types of charges are not taxes: (1) A charge imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege; (2) A charge imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product; (3) A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof; (4) A charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property; (5) A fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law; (6) A charge imposed as a condition of property development; (7) Assessments and property-related fees imposed in accordance with the provisions of Article XIIID.
Resolution/Municipal Fee Schedule
Rev: 02-10-17; Typed: 03-01-17
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3. Effect of Fees Prior to effective Date of Resolution. This Resolution shall not be construed so as to affect any fee or charge payable or paid under any applicable fee schedule operative prior to the effective date of this Resolution.
4. Effective date. The fees set forth in the 'CITY OF SANTA CLARA MUNICPAL FEE SCHEDULE 2017-18" shall be effective on July 1, 2017.
5. Challenge to Fees. In the event of any challenge to any increased fee adopted herein, including any challenge pursuant to Cal. Constitution, Article XIIIC, the formerly adopted fee as stated in the 'CITY OF SANTA CLARA MUNICPAL FEE SCHEDULE 2016-17" shall then be in effect unless and until the challenged fee becomes effective. \\
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Resolution/Municipal Fee Schedule
Rev: 02-10-17; Typed: 03-01-17
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6. Constitutionality, severability. If any section, subsection, sentence, clause, phrase, or word of this resolution is for any reason held by a court of competent jurisdiction to be unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of the resolution. The City of Santa Clara, California, hereby declares that it would have passed this resolution and each section, subsection, sentence, clause, phrase, and word thereof, irrespective of the fact that any one or more section(s), subsection(s), sentence(s), clause(s), phrase(s), or word(s) be declared invalid.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 18th DAY OF APRIL 2017, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
Attachments incorporated by reference: None
Resolution/Municipal Fee Schedule
Rev: 02-10-17; Typed: 03-01-17
Caserta, Davis, Mahan, O'Neill, and
Watanabe and Mayor Gillmor
None
Kolstad
None
ATTEST: --f-+-1/-/]-,--_______ _ ¾~,JR.
CITY CLERK
CITY OF SANTA CLARA
REPORT TO COUNCIL
SUBJECT
..Title
Public Hearing: Action on the Adoption of the Proposed FY 2023/24 Municipal Fee Schedule
..Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City Council establishes fees, rates, rental fees, and charges (hereinafter collectively, “Fees”) and the City of Santa Clara’s Proposed FY 2023/24 Municipal Fee Schedule (“Fee Schedule”) is a compilation of these Fees. The advantages of updating the fee schedule include assuring that the fees comply with applicable law, including the California Constitution as well as provi de transparency in the fee structure for the City’s development-related and other municipal fees. The revenue related to the Fee Schedule has been factored in the development of the FY 2023/24 Proposed Operating Budget.
Article XIIIC and other applicable lass enable local agencies to set fees without voter approval; provided, among other things, the fees do not exceed the reasonable cost of service to the extent that a fee has been set based upon a presumption of 100% cost recovery, the City cannot waive the fee unless covers the cost of such waiver out of another permissible funding source such as the General Fund.
California Government Code Section 66016(a) and 66018 states that prior to imposing a new fee or increasing an existing one , a local agency shall hold at least one open and public meeting at which oral or written presentations can be made as part of a regularly scheduled meeting and notice of such hearing must be published . Pursuant to Government Code section 66018, notices for this public hearing have been published in the Santa Clara Weekly on March 29 and April 5, 2023 . Staff has also notified all interested parties that have requested to be notified regarding proposed fee updates. This item and staff’s recommendations are intended to be considered upon completion of the public hearing. The public hearing provides all interested parties with an opportunity to comment or request clarification regarding any of the Fees.
The Fee Schedule is reviewed annually by City staff as part of the normal course of operations. Periodically, a cost of service study is performed to identify the City’s full costs of providing fee -related services. Incremental updates typically occur in the years in between comprehensive studies.
This update represents an interim year update with minor, incremental changes proposed that incorporate feedback received during the prior fee update and input from departments on fee changes needed to align with services.
The fee schedule was most recently comprehensively updated for FY 2022/23. The FY 2022/23 fee schedule update was influenced by a comprehensive cost of service study completed in calendar year 2021. Results of the next comprehensive study will be ready for review for the FY 2024/25 Fee Schedule.
DISCUSSION
The Fee Schedule generally identifies, among other things, fees for services and activities provided at the request of, or on behalf of, a single party as opposed to the public at large.
Examples of fees collected by the City of Santa Clara, but are not limited to:
Planning Fees, for services such as entitlement review and review for compliance with the zoning code
Building Fees, for services such as permitting of new construction or modifications to existing structures
Engineering Fees, for services such as map review, encroachment permitting, and public improvement review
Utility Fees, for services such as requests for sewer lateral inspections, and restoration of discontinued service
Police Fees, for services such as vehicle impound and false alarm response Fire Fees, for services such as annual inspections and construction review to ensure compliance with the fire code
Recreation Fees, for services such as program participation fees, and facility rental fees
Administrative Fees, for services such as requests for public records
A summary of the changes proposed in the Fee Schedule is included in the table below.
For interim years, the majority of fees are generally proposed to increase by a cost-of- living adjustment, typically calculated as the most recent annual change in the regional consumer price index (CPI) or a change in the organization’s costs . The CPI change for the most recent year was 5.4%. However, the City is proposing an inflationary factor of
4.61%. This factor represents the percentage growth in the average fully burdened cost of the City between FY 2022/23 and FY 2023/24. This minor recalibration of the Fees is simply intended to maintain cost recovery levels consistent with the fees previously adopted by the City Council. Other cost-of-living adjustments implement specific inflators Proposed Fee Changes Fee Count %
Cost of Living Adjustments 695 56%
Unchanged Fees 226 18%
Phase-in Fees/Bring Fees to Cost Recovery 219 17%
Restructured Fees 51 4%
New Fees 35 3%
Decreased Fees 16 1%
Eliminated Fees 9 1%
Total 1,251 100%
for certain fees, align with mandates, and provide further clarification. These types of adjustments are applied to 695 fees in the Fee Schedule.
In addition to the general inflationary changes proposed for fees, 219 Fees have recommended adjustments to bring them closer to cost recovery. Of those Fees, 188 are Fire Department fees that are continuing a phase -in approach to achieve full cost recovery over the span of several years. This approach was approved by the City Council as part of the adoption of the FY 2022/23 Municipal Fee Schedule. The remaining 31 Fees are spread out amongst the Housing and Community Services Division, Planning Division, Electric Utility, Parks and Recreation, and Public Works Departments.
There are also 51 Fees that are being restructured; of that, 49 adjustments reflect changes to the business tax approved by the voters in November 2022 that is effective July 1, 2023, w hile the remaining two restructured Fees are in the Fire Department Construction Permit section to specify different fee amounts based on the size and type of modification.
There are 16 Fees that are proposed to decrease, with the majority (12) being Parkland In-Lieu Fees. The decrease in the in-lieu fees is based on the separate calculation done by the Parks and Recreation Department that reflects the annual land valuation study.
There is a separate item the Parks and Recreation Department will be bri nging forward during the April 18, 2023 City Council meeting to seek approval of a resolution establishing the average per -acre land values . There are three additional fees being decreased within the Parks and Recreation Department to reflect updated costs for providing service s. The final fee that is proposed to decrease is in the Finance Department, reflective of the lower penalty for delinquent business tax payments approved as part of the business tax update.
The proposed Fee Schedule includes 35 new fees intended to recover the cost for services for which fees are not currently assessed. These include Housing multi-family application and loan fees, fees associated with the Patrick Henry Community Facilities District (CFD) formation, development-related fees, fire operational permit and late fees, and Parks and Recreation rental fees as well a new first year cemetery maintenance fee.
Also included is the proposed deletion of nine Fees. Three of these are the elimination of library overdue fines based upon direction from the Board of Library Trustees during the February 7, 2022 meeting. There are four Fees in the Parks and Recreation Department that were approved to be effective for only one year from July 1, 2022 through June 30, 2023. There are also two Fees proposed to be deleted in the Fire Department , one of which is linked to the new Fire Code and another is collected via other Fees.
The proposed new and deleted Fees are detailed in the tables below:
Department Fee Proposed Fee
Community Development -
Housing
Loan Demand Payoff Processing Fee – Multi-
Family $782
Community Development -
Housing
Multi-Family Transaction Application Review
Fee $978
Community Development -
Housing Multi-Family Loan Conversion Fee $7,824
Community Development -
Housing Multi-Family Loan Origination Fee $58,686
Community Development -
Housing Multi-Family Loan Recapitalization Fee $46,948
Community Development -
Housing
Multi-Family Project Restructuring Fee –
Transfer of Ownership (New Parties) $15,649
Community Development -
Housing
Multi-Family Project Restructuring Fee –
Transfer of Ownership (Related Parties) $11,737
Community Development -
Housing Multi-Family Project Refinance Fee $23,474
Community Development -
Planning Architectural Review – Accessory Dwelling Unit $295 Community Development -
Planning
Patrick Henry CFD Formation – Application
received before July 1, 2023 fee due prior to
issuance of Certificate of Occupancy
$810 per acre
Community Development -
Planning
Patrick Henry CFD Formation – Application
received on/after July 1, 2023 fee due prior to
Development Review Hearing
$810 per acre
Fire – Construction Permit Backflow Preventer Replacement $1,396 Fire – Operational Permit Energy Storage Systems; Serving Life Safety Systems $140
Fire – Operational Permit Mobile Fueling of Hydrogen-Fueled Vehicles $558 New Fees
Department Fee Proposed Fee
Fire – Operational Permit HPM Facilities $558
Fire – Operational Permit Fire Hydrants and Valves $558 Fire – Operational Permit Temporary Membrane Structures and Tents $558 Fire – Operational Permit Lithium Batteries $558
Fire – Operational Permit Additional Permits $558
Fire – Penalty Fees Late Payment of CUPA – 31 – 60 Days Late 25% of Assessed Fees Fire – Penalty Fees Late Payment of CUPA – 61 – 90 Days Late 50% of Assessed Fees Fire – Penalty Fees Late Payment of CUPA – Over 90 Days Late 100% of Assessed Fees Fire – Penalty Fees Administrative Citations Per Code
Fire – Penalty Fees Late Filing of Documents/Reports/Information $100 per occurrence Fire – Penalty Fees Late Payment of Operational Permits – Over 30 Days Late
50% of Assessed Fees (not
to exceed $500)
Parks and Recreation Central Park Picnic Area – Electricity Activation and Use $20 / hour
Parks and Recreation Equipment Rentals (as-needed) – Tables $11 each Parks and Recreation Equipment Rentals (as-needed) – Chairs $2 each Parks and Recreation Equipment Rentals (as-needed) – EZ-Up Canopy $50 each
Parks and Recreation Equipment Rentals (as-needed) – Podium $50 / each Parks and Recreation Equipment Rentals (as-needed) – Portable sound system $100 / each
Parks and Recreation -
Cemetery First Year Maintenance Fee $440
Public Works – Engineering Temporary Sanitary Sewer Discharge $1,421 Public Works – Engineering Building Permit Site Clearance Fee – Minor $135 Public Works – Engineering Building Permit Site Clearance Fee – Major $271 New Fees Cont’d.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The changes incorporated into the Proposed FY 2023/24 Municipal Fee Schedule are intended to offset the cost of providing these services. The anticipated revenue impacts of the proposed changes have been factored into the development of the FY 2023/24 Proposed Budget.
COORDINATION
This report has been coordinated with the City Attorney’s Office.
PUBLIC CONTACT
On March 29 and April 5, 2023 , notices of the public hearing were published in the Santa Clara Weekly in the manner set forth in Government Code Sections 6062a and 66018. Additionally, the City notified all interested parties that had requested to be notified regarding proposed fee upda tes. Public contact was made by posting the Council agenda on the City’s official -notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615 -2220, email [email protected] or at the pub lic information desk at any City of Santa Clara public library.
ALTERNATIVES
Department Fee Current Fee
Fire Battery Systems $1,254
Fire Hazardous Waste Generator Fee - Used
Oil Only $414
Library Overdue Fines – per item per day $0.25 per item per day Library Overdue Fines – maximum per item $8 maximum per item Library Overdue Fines – portable electronic
devices $15
Parks and Recreation Residential Development – Patrick Henry Specific Plan Quimby Act Single Family $52,570
Parks and Recreation Residential Development – Patrick Henry Specific Plan Quimby Act Multi-Family $42,338
Parks and Recreation Residential Development – Patrick Henry Specific Plan Mitigation Fee Single Family $46,697
Parks and Recreation Residential Development – Patrick Henry Specific Plan Mitigation Fee Multi-Family $37,609
Deleted Fees
1. Adopt the “City of Santa Clara 2023/24 Municipal Fee Schedule” by resolution which (1) sets new Fees; (2) amends existing Fees; and ( 3) retains unchanged Fees for various City departments ; and (4) deletes certain fees with an effective date of July 1, 2023.
2. Adopt the “City of Santa Clara 2023/24 Municipal Fee Schedule” by resolution with modifications with an effective date July 1, 2023.
3. Take any other action the Council deems appropriate.
RECOMMENDATION
..Recommendation
Alternative 1:
Adopt the “City of Santa Clara 2023/24 Municipal Fee Schedule” which by resolution (1) sets new Fees; (2) amends existing Fees; (3) retains unchanged Fees for vario us City departments; (4) deletes certain fees with an effective date of July 1, 2023.
..Staff
Reviewed by: Kenn Lee, Director of Finance
Approved by: Office of the City Manager
ATTACHMENTS
1. FY 2023/24 Proposed Municipal Fee Schedule
2. Resolution Adopting the FY 2023/24 Municipal Fee Schedule
Accounts Receivable Collections and Write-Off Policy
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SECTION 1: INTRODUCTION
Accounts receivable represents expected income for services performed, goods sold, or other miscellaneous billings (e.g., fines and penalties, third-party property damage, etc.) that the City of Santa Clara (the “City”) has not yet received payment. Accounts receivable internal controls help ensure that invoices are accurately recorded and that customers pay in accordance with the agreed terms. While internal controls and procedures help minimize the risk of fraud, error, and loss, this policy recognizes that certain accounts receivable will be uncollectible.
The City’s Accounts Receivable Collections and Write-Off Policy (the “Policy”) establishes guidelines for the internal control, collection, and write-off of delinquent accounts receivable. The Policy shall comply with the California Government Code and all related rules and regulations.
SECTION 2: PURPOSE
The purpose of the Policy is to ensure that all reasonable diligence is used to collect accounts receivables, reduce outstanding receivables, streamline the collection process and enhance revenue collections, refine measurement of the City’s accounts receivables for financial reporting, and optimize the use of City revenue collection resources.
SECTION 3: SCOPE
This Policy shall apply to all City departments, agencies, special districts, and authorities that are governed by the City. The City of Santa Clara Municipal Services Division Utility Services Rules and Regulations shall govern the establishment of credit, rendering and payment of bills, and discontinuance of any City utility service including, but not limited to, electric, water, sewer, and refuse service (“Utility Services”) provided by the City within its corporate limits and to areas outside City limits, as the City may designate. External collection contracts shall remain in effect, as needed.
SECTION 4: POLICY
It is the policy of the City to actively pursue collection of revenue and past-due accounts receivable, regularly review the status of past-due accounts, and write-off amounts reasonably determined to be uncollectible. A write-off of uncollectible accounts receivable from the City’s accounting records does not constitute forgiveness of the debt or gift of public funds.
SECTION 5: AUTHORITY
The Santa Clara City Charter Section 904 provides that the Director of Finance shall collect all taxes, special assessments, utility charges, license fees and other revenues of the City for whose collection the City is responsible. The Director of Finance is responsible for maintaining and updating this Policy.
California Government Code section 16585 authorizes a city to sell or transfer part or all of its accounts receivable to a private debt collector or entities, provided the city notifies the debtor in writing at the address of record that the alleged accounts receivable debt will be turned over for private collection unless the debt is paid, or appealed within a time period, as determined by the city providing the notice.
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SECTION 6: BILLING & RECEIVABLES PROCEDURES
Accounts receivable procedures are established by the City's Finance Department (“Finance”) and may vary depending on the nature of the receivable. Types of receivables covered by this Policy include, but are not limited to, business license taxes and fees; transient occupancy tax; regulatory and development impact fees; permits; fees for services; goods sold; recovery for damage to City property; citations; and legal judgments. Finance – Accounts Receivable (“Finance A/R”) shall be responsible for recording various receivables and/or revenues through automated processes into the General Ledger as incurred. In general, billing procedures are as follows:
1) An Accounts Receivable Memo (“A/R Memo”) shall be prepared by the department that provides goods or services (the “Originating Department”) and sent to Finance A/R. Finance A/R shall create a system-generated invoice within a reasonable time after receipt. An invoice shall be rendered according to the due date specified by the Originating Department or at least 30 calendar days if unspecified, before the first payment is due. 2) Invoices for Citations shall follow the following process:
Citations shall be sent by the Originating Department to customers with a copy sent to Finance A/R.
Finance A/R shall generate an invoice based on the citation information. The invoice shall be sent to customers by Finance A/R along with a copy of the citation. The issuance of citations and the subsequent billing and collection of citations shall be in accordance with (1) Chapter 1.10 (Administrative Penalties – Citations) of the Santa Clara City Code–; and (2) Resolution Nos. 16-8302 and 16-8325 or any resolution that may supersede these resolutions.
Any person who intends to request a hearing to contest an administrative citation and who claims to be financially unable to make the advance deposit of the fine may file a request for an advance deposit hardship waiver. The Director of Finance may waive the requirement of an advance deposit in accordance with Section 1.10.070 of the Santa Clara City Code, as may be amended from time to time.
3) Invoices shall include the date on which the invoice was prepared, payment due date, description of goods or services, and payment instructions. 4) Invoice due dates that occur on a weekend or holiday shall be advanced to the following business day.
5) Accounts receivable activity will be monitored using an accounts receivable aging report or system query to identify delinquent accounts. Following the end of each month, Finance shall reconcile the aging report or query to the General Ledger. Accounts with outstanding balances past the due date are considered past due.
Following the end of each month, Finance A/R shall run a report or query showing all outstanding invoices and the number of days each invoice is past due, respectively. Finance A/R shall review, identify, and mail a monthly statement to all customers with past due accounts that have not been sent to a collection agency or the State Interagency Intercept Program (the “Intercept Program”) and do not indicate that City of
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Accounts Receivable Collections and Write-Off Policy
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payment arrangements have been negotiated with the customer. The statement should include, at a minimum, the following information:
o Amounts charged during the month, if any
o Payments received during the month, if any
o Late fees and interest charges, if any
o Ending Balance
o Invoice Numbers
For commercial accounts with past due invoices, in addition to mailing past due statements, Finance A/R may notify the Originating Department regarding the past due account and the Originating Department shall follow-up with the commercial customer to arrange for payment.
For non-commercial customers, Finance A/R may attempt, or ask the Originating Department to attempt, to contact the customer to arrange for payment when contact information is available and the balance amount is large enough to make such efforts cost effective.
Accounts with invoices greater than 120 days past due are subject to collection procedures described in Section 7 herein.
6) Departments are prohibited from providing additional goods or services to customers with delinquent accounts until the account is made current, except as required under applicable law.
7) Late fees and interest charges may begin to accrue on accounts receivables not paid by the invoice due date, subject to the discretion of the Director of Finance. Late fees and interest, if any, shall be consistent with the Municipal Fee Schedule. 8) If the City receives a partial payment, Finance A/R will credit the account for the amount received. Future statements shall reflect any payments received and include the remaining account balance.
9) If payment terms are arranged with the customer, a Payment Plan Agreement shall be prepared and sent by Finance A/R to the customer confirming the agreed upon payment terms. The customer shall sign, date, and return the Payment Plan Agreement to Finance A/R and the payment terms shall be noted on the account within the Financial Management System.
10) All contact with customers should be documented in a conversation log within the Financial Management System.
11) If a customer submits a written dispute of a debt, other than a citation subject to Chapter 1.10 of the Santa Clara City Code, the Originating Department shall evaluate the validity of the dispute and if the Originating Department agrees with the validity of the dispute, the Originating Department shall provide Finance A/R with a written request to cancel the invoice.
Upon receipt of a written request to cancel an invoice, Finance A/R will credit the invoice in the Financial Management System. Disputed citations are referred to the Code Officer and shall adhere to the Chapter 1.10 of the Santa Clara City Code. If dismissed, the Code Officer shall contact Finance A/R.
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SECTION 7: PAST DUE ACCOUNTS - COLLECTION PROCEDURES
Finance – A/R staff will work with City departments to ensure the timely handling of past due accounts, including collections, write-offs, and monthly reporting. 1) Finance shall expeditiously pursue all past-due and delinquent receivables. Communications with debtors shall follow the provisions of the Fair Debt Collection Practices Act, which prohibits abusive debt collection practices, limits communications with debtors, and prohibits harassment or abuse.
2) All contact with customers should be documented.
3) Collection procedures on all delinquent accounts will include intensive efforts to recover amounts owed, when cost effective. The effort expended to collect a debt must be in proportion to the amount owed to the City.
4) Past due statements shall be sent to customers monthly by Finance A/R beginning the month following the date an account first becomes past due until an account is 1) paid in full; or 2) sent to a collection agency or the Intercept Program (. Statements shall indicate that the account is past due and subject to late fees and interest charges and may be forwarded to a collection agency if immediate payment or payment arrangements are not made. 5) Accounts 120 or more days past due shall be sent to a collection agency or the Intercept Program unless payment arrangements between the City and the customer have been agreed upon.
6) Amounts owed to the City due to third-party property damage shall be administered in accordance with the City’s third-party property damage policy and procedures.
SECTION 8: COLLECTION AGENCY / INTERAGENCY INTERCEPT PROGRAM 1) Once an account has been referred to a collection agency or the Intercept Program, City efforts to collect the money should cease. Double collection efforts may be considered harassment of the debtor. Finance and the Originating Department will refer all subsequent customer contacts to the collection agency or the Intercept Program, if applicable. 2) When an account is referred to a collection agency or the Intercept Program, Finance A/R will write-off as a “bad debt expense” prior to the fiscal year end in accordance with Section 9 herein. Subsequent collections of amounts previously written-off shall be recorded as miscellaneous revenue.
3) Collection agencies will be directed to attempt to collect a delinquent account for three years following submission to the collection agency, unless a different collection period is approved by the Director of Finance, or his/her designee. After three years the collection agency shall delete the account from their records and notify the City of such action. 4) Accounts sent to the Intercept Program shall follow the latest rules and regulations of the Intercept Program published by the State of California Franchise Tax Board.
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SECTION 9: ACCOUNTS RECEIVABLE WRITE-OFFS
1) Debt should generally be written-off during the fiscal year it is determined by the Finance Department to be uncollectible.
2) Review Requirements – Accounts receivable will be reviewed monthly by Finance A/R to identify accounts eligible to be sent to the collection agency or Intercept Program or written- off.
3) Accounts Receivable Eligible for Write-Off – Past due accounts are eligible for write-off provided reasonable collection procedures have been followed, consistent with this Policy. 4) Accounts determined by the collection agency to be uncollectible and subsequently removed from their records shall follow the formal write-off process described herein.
Documentation Requirements
(i) In general, the greater the recommended write-off amount, the greater the amount of required documentation.
Documentation must be provided for each uncollectible account to support the uncollectible account designation. Documentation must substantiate that collection procedures were followed and due diligence was exercised in collection efforts. Due diligence documentation should include, at a minimum, the following (to the extent applicable):
a. Memo of explanation justifying each write-off, including debtor name, account balance, due date, description of receivable, criteria under which the account is deemed uncollectible; and background information;
b. Copies of invoices, collections letters, returned checks, and returned mail (including mail returned and stamped as undeliverable, no known forwarding address, etc.);
c. Report of calls and/or written correspondence supporting City collection efforts, and whether the account has been referred to a collection agency or the State Interagency Intercept Collection Program.
d. Documentation regarding collection agency efforts to collect delinquent amounts;
e. Documents supporting a claims court or other judgment rendered by proper authority or settlement agreement, if applicable;
f. Bankruptcy claim and any related plan or discharge, if applicable; g. Notice of discontinuation of services, if applicable; h. Death Certificate, if applicable;
i. Description of efforts to locate the debtor if debtor cannot be found, if applicable;
j. Signed statement from business owner that the business is no longer in operation, if applicable; and
k. General ledger or other accounting detail reports, if any.
City of
Santa Clara
Accounts Receivable Collections and Write-Off Policy
6 | P a g e
(ii) Documentation must support the total amount recommended for write-off. (iii) Records of accounts written-off must be maintained in accordance with Federal and State record retention rules as well as the City’s Record Retention Policy. 5) Approval Authority for Write-Offs
A formal written request, including documentation consistent with Section 9 (4) of this Policy, shall be prepared by Finance and written approval to write-off accounts deemed uncollectible shall be obtained consistent with the authorization levels below. Subsequent collection of an account previously written off will be treated as miscellaneous revenue in the appropriate fund.
Authorization Level Write-off Limit
Accounting Division Manager/Assistant Director of Finance $1 to $4,999 Director of Finance $5,000 to $9,999
City Manager $10,000 to $24,999
City Council $25,000 and greater
City of
Santa Clara
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-848 Agenda Date: 9/16/2025
REPORT TO COUNCIL
SUBJECT
Action on a Historical Preservation Agreement (Mills Act Contract) (PLN25-00085) for 1111 Harrison Street
COUNCIL PILLAR
Promote and Enhance Economic Housing and Transportation Development
BACKGROUND
Property owners Steven and Katherine Reeber filed a Historical Preservation Agreement (Mills Act Contract) (File No. PLN25-00085) request for the property located at 1111 Harrison Street. Enacted in 1972, the California Mills Act legislation grants participating local governments the authority to enter into contracts with owners of qualified historic properties who actively participate in the restoration and maintenance of their historic properties while receiving property tax relief. Santa Clara participates in the Mills Act Program. A requirement of the Mills Act Contract is that the building must be a qualified structure, listed on either a local, State, or National register. The subject site is currently listed on the City’s Historic Resource Inventory (HRI).
The subject property is approximately 7,414 square-foot lot located on the corner of Harrison Street and Main Street. Constructed in 1892, the existing residence on the property is a 1,991 square-foot house designed in the West Coast Stick variety of the Stick architectural style. The structure is set back from the street, allowing for a cultivated lawn, ornamental shrubs, and concrete walkways to and from the house. The West Coast Stick style is a transitional style from the preceding Gothic Revival to the subsequent Queen Anne.
The property owners submitted the requisite application, including an updated historic survey (Department of Parks and Recreation DPR 523A Form) of the property (Attachment 1), a Statement of Justification for the request (Attachment 3), and a 10-Year Restoration and Maintenance Plan for evaluation of the proposed workplan to restore, rehabilitate, and maintain the property (Attachment 1).
The Historical and Landmarks Commission (HLC) provides Mills Act Contract recommendations to the City Council for their final determination. Approved contracts are executed between the City and the property owner and recorded with the County for a minimum ten-year term. Contracts are automatically renewed each year and are transferred to new owners when the property is sold.
This project went to a regularly scheduled HLC meeting held on April 3, 2025. At that meeting, the HLC recommended approval by a vote of 6-1 (Commissioner Inciarte absent) of the contract to the City Council. The staff report for that meeting is provided in Attachment 2.
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25-848 Agenda Date: 9/16/2025
DISCUSSION
A Department of Parks and Recreation (DPR) 523A Form was prepared by Lorie Garcia of Beyond Buildings, an independent consultant, on August 28, 2024. Ms. Garcia assessed the historical significance of the property based on National and State Register criteria and the City’s local criteria for significance. The evaluator found that the structure at 1111 Harrison Street is well-maintained and that the design elements that comprise the architectural integrity of the structure have not been diminished. The evaluator concluded that the property continues to retain enough of its historic character and appearance to be recognizable as a historic resource on the City’s HRI.
The property owners submitted a Statement of Justification and 10-Year Plan for restoration and maintenance of the property. The Restoration and Maintenance Plan includes retrofitting or replacing the existing brick foundation along with landscaping modifications to improve drainage, repair of the exterior siding, damaged trim, and exterior paint, updating the heating, ventilation, and air conditioning (HVAC) system, and window restoration. The property owners acknowledge that some of the work may overlap as necessary to further the improvement plan. The property owners will obtain Significant Property Alteration permits for the work described in the Restoration and Maintenance Plan as required by the Historic Preservation Ordinance.
Staff finds that the work proposed in the 10-Year Restoration and Maintenance Plan adheres to the Secretary of the Interior’s Standards for Rehabilitation (Attachment 1). The proposed improvements and the owner’s statement of justification support the preservation, protection, and maintenance of a locally designated significant structure.
ENVIRONMENTAL REVIEW
A Mills Act Contract is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15331 of the CEQA Guidelines (Class 31 - Historical Resource Restoration / Rehabilitation).
This exemption consists of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation, or reconstruction of historical resources in a manner consistent with the Secretary of the Interior Standards. Entering into the contract will result in the restoration and rehabilitation of the 1892 structure consistent with the Secretary of the Interior Standards.
FISCAL IMPACT
The amount of the property tax reduction depends on the property, location, size, and comparable properties in the area. Currently, the assessed value of the property is approximately $1,664,640 (06/30/2025 information), and the annual property tax is approximately $19,020 (2024/25 value) (Source: Santa Clara County Assessor’s Office). The City receives approximately 10% of the base property tax. The Mills Act Contract tax reduction is based on an income capitalization method (ICM) calculation based on the average monthly rent, average maintenance costs, and an amortization schedule to arrive at a reduced appraisal value, resulting in lower property taxes. The anticipated tax reduction would be 20% to 70% based on the County’s evaluation of the property’s age, condition, and local market value factors in accordance with the formula set by state law. Based on the latest information available, the estimated annual fiscal impact to the City for this individual Mills Act Contract would be a decrease of property tax revenue in the range of $380 to $1,331. The actual future fiscal impact may be greater due to the reassessment of property value by the County upon transfer of ownership.
COORDINATION
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25-848 Agenda Date: 9/16/2025
This report has been coordinated with the Finance Department and the City Attorney’s Office.
PUBLIC CONTACT
No public notices are required for this item. Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Based on the Historical & Landmarks Commission recommendation to City Council and adherence to the Secretary of the Interior’s Standards for Rehabilitation, staff recommends City Council approval of the request as follows:
1. Determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331 (Class 31 - Historical Resource Restoration / Rehabilitation); and
2. Authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1111 Harrison Street.
Reviewed by: Afshan Hamid, Director, Community Development Department Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Mills Act Contract, Property Description, 10-Year Restoration Plan
2. HLC Staff Report April 3, 2025
3. Statement of Justification
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Mills Act Contract
Historic Property Preservation Agreement/1111 Harrison Street Typed: 09/16/2024
RECORD WITHOUT FEE
PURSUANT TO GOV'T CODE SECTION 6103
Recording Requested by:
Office of the City Attorney
City of Santa Clara, California
When Recorded, Mail to:
Office of the City Clerk
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Form per Gov't Code Section 27361.6 [SPACE ABOVE THIS LINE FOR RECORDER'S USE]
HISTORIC PROPERTY PRESERVATION AGREEMENT
This Agreement, (herein, "Agreement"), is made a nd entered into this _ __ day of ___________, 2025, ("Effective Date"), by and between Steven Reeber and Katherine Reeber, owners of certain real property located at 1111 Harrison Street (“OWNERS”) and the City of Santa Clara, California, a chartered California municipal corporation with its primary business address at 1500 Warburton Avenue, Santa Clara, California 95050 ("CITY"). CITY and OWNERS may be referred to herein individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement."
A. Recitals.
(1) California Government Code Section 50280, et seq. authorizes the CITY to enter into a contract with the OWNER S of qualified Historical Property to provide for the use, maintenance, and restoration of such Historical Property so as to retain its characteristics as property of historical significance.
(2) OWNERS possesses fee title in and to that certain real property, together with associated structures and improvements thereon, shown on the 2021 Santa Clara County Property Tax Rolls as Assessors' Parcel Number 269-05-031, and generally located at the street address 1111 Harrison Street, in the City of Santa Clara ("Historic Property"). A legal description of the Historic Property is attached hereto as "Legal Description," marked as "Exhibit "A," and incorporated herein by reference.
(3) CITY and OWNER S, for their mutual benefit, now desire to enter into this Agreement both to protect and preserve the characteristics of historical significance of the Historic Property and to qualify the Historic Property for an assessment of valuation pursuant to Section 439.2 of the California Revenue and Taxation Code.
B. Agreement.
NOW, THEREFORE, CITY and OWNERS, in consideration of the mutual covenants and conditions set forth herein, do hereby agree as follows:
Historic Property Preservation Agreement/1111 Harrison Street Typed: 09/16/2024
(1) Effective Date and Term of Agreement . The term of this Agreement shall commence on the effective date of this Agreement and shall remain in effect for a term of ten (10) years thereafter. Each year upon the anniversary of the effective date, such term will automatically be extended as provided in paragraph 2, below.
(2) Renewal.
(a) Each year on the anniversary of the effective date of this Agreement, ("renewal date"), one (1) year shall automatically be added to the term of this Agreement unless notice of nonrenewal is mailed as provided herein.
(b) If either the OWNER S or CITY desires in any year not to renew the Agreement, OWNERS or CITY shall serve written notice of nonrenewal of the Agreement. Unless such notice is served by OWNER S to CITY at least ninety (90) days prior to the annual renewal date, or served by CITY to OWNERS at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the balance of the remaining term of the Agreement as provided herein.
(c) OWNERS may make a written protest of a nonrenewal notice issued by CITY. CITY may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to OWNER S of nonrenewal. If either CITY or OWNER S serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, from either original execution date or the last renewal date of the Agreement, whichever is applicable.
(3) Standards for Historical Property . During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements, and restrictions:
(a) OWNERS shall, when necessary or as determined by the Director of Planning and Inspection, restore and rehabilitate the property to conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, the Un ited States Secretary of the Interior Standards for Rehabilitation and the Califo rnia Historical Building Code and in accordance with the attached schedule of potential home improvements, drafted by the OWNER S and approved by the City Council, atta ched hereto as "The Description of the Preservation and Restoration Efforts," marked as “Exhibit B” to this agreement, and incorporated herein by this reference.
(b) OWNERS shall allow, and CITY requires, that after five (5) years, and every five (5) years thereafter, an inspection of the property ’s interior and exterior shall be conducted by a party appointed by CITY, to determine OWNERS’ continued compliance with the terms of this Agreement. OWNERS acknowledge that the required inspections of the interior and exterior of the property were conducted prior to the effective date of this Agreement.
(4) Provision for Information.
(a) OWNERS hereby agree to furnish CITY with any and all information requested by the CITY to determine compliance with the terms and provisions of this Agreement.
(b) It shall be the duty of the OWNER S to keep and preserve, for the term of the Agreement, all records as may be necessary to determine the eligibility of the p roperty involved, and the OWNER S compliance with the terms and provisions of this Agreement, Historic Property Preservation Agreement/1111 Harrison Street Typed: 09/16/2024
including, but not limited to blueprints, permits, historical and/or architectural review approvals, and schedules of potential home improvements drafted by the OWNERS and approved by the City Council.
(5) Cancellation.
(a) CITY, following a duly noticed public hearing as set forth in Cal ifornia Government Code Section 50280, et seq., shall cancel this Agreement or bring an action in court to enforce this Agreement if it determines any one of the following:
(i) the OWNER S breached any of the terms or conditions of this Agreement; or
(ii) the OWNERS have allowed the property to deteriorate to the point that it no longer meets standards for a qualified historic property.
(b) CITY may also cancel this Agreement if it determines that:
(i) the OWNERS have allowed the property to deteriorate to the point that it no longer meets building standards of the City Code and the codes it incorporates by reference, including , but not limited to , the Uniform Housing Code, the California Historical Building Code, the California Fire Code, and the Uniform Code for the Abatement of Dangerous Buildings or;
(ii) the OWNER S have not complied with any other local, State, or federal laws and regulations.
(iii) the OWNERS have failed to restore or rehabilitate the property in the manner specified in subparagraph 3(b) of this Agreement.
(c) In the event of cancellation, OWNERS shall pay those cancellation fees set forth in Cal ifornia Government Code Section 50280, et seq. As an alternative to cancellation, OWNERS may bring an action in court to enforce the Agreement.
(6) No Waiver of Breach.
(a) No waiver by CITY of any breach under this Agreement shall be deemed to be a waiver of any other subsequent breach. CITY does not waive any claim of breach by OWNERS if CITY does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for under the terms of this Agreement or in the City's laws and regulations are available to the City.
(7) Mediation.
(a) Any controversies between OWNERS and CITY regarding the construction or application of this Agreement, and claim arising out of this contract or its breach, shall be submitted to mediation upon the written request of one party after the service of that request on the other party.
(b) If a dispute arises under this contract, either party may demand mediation by filing a written demand with the other party.
Historic Property Preservation Agreement/1111 Harrison Street Typed: 09/16/2024
(c) The parties may agree on one mediator. If they cannot agree on one mediator, there shall be three: one named in writing by each of the parties within five days after demand for mediation is given, and a third chosen by the two appointed. Should either party refuse or neglect to join in the appointment of the mediator(s) or to furnish the mediator(s) with any papers or information demanded, the mediator(s) may proceed ex parte.
(d) A hearing on the matter to be arbitrated shall take place before the mediator(s) in the city of Santa Clara, County of Santa Clara, State of California, at the time and place selected by the mediator(s). The mediator(s) shall select the time and place promptly and shall give party written notice of the time and place at least fifteen (15) days before the date selected. At the hearing, any relevant evidence may be presented by either party, and the formal rules of evidence applicable to judicial procee dings shall not govern. Evidence may be admitted or excluded in the sole discretion of the mediator(s). The mediator(s) shall hear and determine the matter and shall execute and acknowledge the award in writing and cause a copy of the writing to be delivered to each of the parties.
(e) The submission of a dispute to the mediator(s) and the rendering of a decision by the mediator(s) shall be a condition precedent to any right of legal action on the dispute.
A judgment confirming the award may be given by any Superior Court having jurisdiction, or that Court may vacate, modify, or correct the award in accordance with the prevailing provisions of the California Mediation Act.
(f) Each party shall bear their own cost(s) of mediation.
(8) Binding Effect of Agreement.
(a) The OWNERS hereby subjects the Historic Property described in Exhibit "A" hereto to the covenants, reservations, and restrictions as set forth in this Agreement. CITY and OWNERS hereby declare their specific intent that the covenants, reservations, and restrictions as set forth herein shall be deemed covenants running with the land and shall pass t o and be binding upon the OWNERS successors and assigns in title or interest to the Historic Property. Each and every contract, deed, or other instrument her einafter executed, covering, encumbering, or conveying the Historic Property, or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the covenants, reservations, and restrictions expressed in this Agreement, regardless of whether such covenants, reservations, and restrictions are set forth in such contract, deed, or other instrument.
(b) CITY and OWNERS hereby declare their understanding and intent that the burden of the covenants, reservations, and restrictions set forth herein touch and concern the land in that OWNERS’ legal interest in the Historic Property.
(c) CITY and OWNERS hereby further declare their understanding and intent that the benefit of such covenants, reservations, and restrictions touch and concern the land by enhancing and maintaining the historic characteristics and significance of the Historic Property for the benefit of the CITY, public (which includes, but is not limited to the benefit to the public street generally located at 1111 Harrison Street), and OWNERS.
(9) Notice.
Historic Property Preservation Agreement/1111 Harrison Street Typed: 09/16/2024
(a) Any notice required to be given by the terms of this Agreement shall be provided at the address of the respective parties as specified below or at any other address as may be later specified by the parties hereto.
CITY: City of Santa Clara
Attn: City Clerk
1500 Warburton Avenue
Santa Clara, CA 95050
OWNERS: Steven Reeber and Katherine Reeber
1111 Harrison Street
Santa Clara, CA 95050
(b) Prior to entering a contract for sale of the Historic Property, OWNERS shall give thirty (30) days notice to the CITY and it shall be provided at the address of the respective parties as specified above or at any other address as may be later specified by the parties hereto.
(10) No Partnership or Joint Enterprise Created . None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns; nor shall such terms, provisions, or conditions cause them to be considered joint ventures or members of any joint enterprise.
(11) Hold Harmless and Indemnification. To the extent permitted by law, OWNERS agree to protect, defend, hold harmless and indemnify CITY, its City Council, commissions, officers, agents, and employees from and against any claim, injury, liability, loss, cost, and/or expense or damage, however same may be caused, including all costs and reasonable attorney's fees in providing a defense to any claim arising there from for which OWNER S shall become legally liable arising from OWNERS ’ acts, errors, or omissio ns with respect to or in any way connected with this Agreement.
(12) Attorneys' Fees. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing pa rty in such proceeding may recover all reasonable attorney's fees to be fixed by the court, in addition to costs and other relief ordered by the court.
(13) Restrictive Covenants Binding . All of the agreements, rights, covenants, reservations, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns and all persons acquiring any part or portion of the Historic Property, whether by operation of law or in any manner pursuant to this Agreement.
(14) Mills Act Historic Property Contract Application Requirements . An application for a Mills Act Historic Property Contract shall be made through the Planning Division and shall include the following:
a. a Historic Resources Inventory form;
Historic Property Preservation Agreement/1111 Harrison Street Typed: 09/16/2024
b. the description of the preservation or restoration efforts to be undertaken as referenced in paragraph 3 (b) as Exhibit "B";
c. a statement of justification for the Mills Act Historic Property designation and reassessment; and,
d. the Mills Act Historic Property Contract filing fee pursuant to paragraph 17.
(15) Mills Act Historic Property Contract Approval. Based upon the Historical and Landmarks Commission's ("Commission") review of the Mills Act Historic Property Contract criteria and recommendation to Council, and based upon the recommendation and approval by Council, a Mills Act Historic Property Contract may be entered into with OWNERS. The decision of the City Council shall be final and conclusive in the matter.
(16) Recordation and Notice. No later than twenty (20) days after the parties execute and enter into this Agreement, the CITY shall cause this Agreement to be recorded in the office of the County Recorder of the County of Santa Clara.
(17) Fees. The Planning Department may collect such Mills Act Historic Property Contract application fee of $8,735.80 (eight thousand, seven hundred, and thirty-five dollars and eighty cents), or other fees for the administration of this contract as are authorized from time to time by the City Council. Such fees do not exceed the reasonable cost of providing the service for which these fees are charged. OWNERS shall pay the County Recorder's Office recordation fees for recordation of this Mills Act Histo ric Property Contract and the recordation of the OWNERS updated Historic Resources Inventory form.
(18) Ordinary Maintenance. Nothing in this contract shall be construed to prevent the ordinary maintenance or repair of any exterior architectural feature in or on any Historic Property covered by this contract that does not involve a change in design, material, or external appearance thereof, nor does this contract prevent the construction, reconstruction, alteration, restoration, demolition, or removal of any such external architectural feature when the Director of Planning and Inspection determines that such action is required for the public safety due to an unsafe or dangerous condition which cannot be rectified through the use of the California Historical Building Code and when such architectural feature can be replaced according to the Secretary of Interior's Standards.
(19) California Historic al Building Code . The California Historic al Building Code ("CHBC") provides alternative building regulations for the rehabilitation, preservation, restoration, or relocation of structures desi gnated as Historic Properties. The CITY's building permit procedure shall be utilized for any Historic Property which is subject to the provisions of this Agreement, except as otherwise provided in this Agreement or the CHBC. Nothing in this Agreement shall be deemed to prevent any fire, building, health, or safety official from enforcing laws, ordinances, rules, regulations, and standards to protect the health, safety, welfare, and property of the OWNERS or occupants of the Historic Property or the public. (20) Conservation Easements.
(a) Conservation easements on the facades of the Historical Property may be acquired by the CITY, or on the CITY's behalf, by a nonprofit group designated by the CITY through purchase, donation, or condemnation pursuant to California Civil Code Section 815.
Historic Property Preservation Agreement/1111 Harrison Street Typed: 09/16/2024
(b) The OWNERS, occupant, or other person in actual charge of the Historical Property shall keep in good repair all of the exterior portions of the Historic Property, and all interior portions thereof whose maintenance is necessary to prevent deterioration and decay of any exterior architectural feature.
(c) It shall be the duty of the Director of Planning and Building Inspection to enforce this section.
(21) Severability. If any section, sentence, clause, or phrase of this Agreement is, for any reason, held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, or by subsequent preemptive legislation, such decision shall not affect the validity and enforceability of the remaining provisions or portions of this Agreement. CITY and OWNERS hereby declare that they would have adopted this Agreement, and each section, sentence, clause, or phrase thereof, irrespective of the fac t that any one or more sections, subsections, sentences, clauses, or phrases may be declared invalid or unconstitutional.
(22) Integrated Agreement - Totality of Agreement. This Agreement embodies the agreement between CITY and OWNER S and its terms and conditions. No other understanding, agreements, or conversations, or otherwise, with any officer, agent, or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Any such verbal agreement shall be considered as unofficial information and in no way binding upon CITY.
(23) Captions. The captions of the various sections, paragraphs and subparagraphs are for convenience only and shall not be considered or referred to in resolving questions of interpretation.
(24) Statutes and Law Governing Contract . This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California.
(25) Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto.
IN WITNESS WHEREOF, CITY and OWNER S have executed this Agreement on the day and year first written above.
Historic Property Preservation Agreement/1111 Harrison Street Typed: 09/16/2024
CITY OF SANTA CLARA, CALIFORNIA,
a chartered California municipal corporation
APPROVED AS TO FORM:
GLEN R. GOOGINS
City Attorney
JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
Steven Reeber and Katherine Reeber
Owners of 1111 Harrison Street
By: __________________________________
Steven Reeber and Katherine Reeber
1111 Harrison Street
Santa Clara, CA 95050
“OWNERS”
Exhibits:
A – Property Description
B – Restoration Schedule
Exhibit A
Property Description
For APN/Parcel ID(s): 269-05-031
EXHIBIT "A"
Legal Description
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA CLARA, COUNTY OF SANTA CLARA, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS :
PORTION OF LOT 5 IN BLOCK 4 NORTH, RANGE 2 WEST, AS SHOWN ON THAT CERTAIN MAP ENTITLED "MAP OF THE TOWN AND SUB-LOTS OF SANT A CLARA, SANT A CLARA COUNTY, CALIFORNIA", WHICH MAP WAS FILED FOR RECORD IN THE OFFICE OF THE RECORDER OF THE COUNTY OF SANTA CLARA, STATE OF CALIFORNIA, ON AUGUST 22, 1866 IN BOOK B OF MAPS, AT PAGE 103, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE POINT OF INTERSECTION OF THE NORTHERLY LINE OF HARRISON STREET WITH THE WESTERLY LINE OF MAIN STREET; AND RUNNING THENCE WESTERLY ALONG THE NORTHERLY LINE OF HARRISON STREET 76 FEET AND 3 INCHES; THENCE AT RIGHT ANGLES NORTHERLY AND PARALLEL WITH SAID WESTERLY LINE OF MAIN STREET 96 FEET; THENCE AT
RIGHT ANGLES EASTERLY AND PARALLEL WITH SAID NORTHERLY LINE OF HARRISON STREET, 76 FEET AND 3 INCHES TO THE WESTERLY LINE OF MAIN STREET; THENCE SOUTHERLY AND ALONG SAID WESTERLY LINE OF MAIN STREET, 96 FEET TO THE POINT OF BEGINNING.
Copyright American Land Tltl• Association. All rights reserved. - ~Mf ltl~AN
LAND TITU
"UUCI .U lll ._
The use of this Fonn (or any derivative thereof) is restricted to AL TA licensees and ALTA members in good standing as .Jl,;;a. of the date of use. All other uses are prohibited . Reprinted under license from the American Land Title Association. ~ ALTA Homeownel'a PoUcyotTitle Insurance (07/01/2021) Printed: 03.29.23@02 :44 PM
Exhibit B
10-Year Restoration Plan
1111 Harrison Street
10-Year Plan
Years 1-2: Foundation and Drainage
The original brick foundation has degraded and requires substantial remediation or replacement. Additionally, as the house has settled and the ground has shifted, the terrain no longer slopes away from the foundation perimeter, leading to poor drainage and water infiltration. Repair or replace brick foundation. Implement seismic retrofitting as practical to minimize risk of damage in an earthquake. Rework landscaping to improve drainage.
Years 3-4: Building Envelope, Trim, and Painting
Repair or replace damaged sections of siding. Repair or replace damaged trim. Paint entire exterior.
Year 5: HV AC
Install a multi-zone AC/heat pump mini-split system to replace defunct gravity heater.
Years 6-7: Plumbing and Electrical Improvements
Repair or replace aging drain and supply pipes. Upgrade electrical wiring.
Years 8-9: Window Restoration
The majority of the double-hung windows are nonfunctional due to either damage to wood, worn-out cords, missing parts, or simply being painted shut. Restore double-hung windows throughout the structure. Wood to be repaired or replaced with like material.
Year 10: Interior Flooring and Drywall
There is some damage to drywall due to the foundation settling, as well as intermittent water infiltration around some windows. The flooring in several areas is also notably worn and requires replacing or refinishing. Restore hardwood floors on first floor, retaining current material whenever possible. Repair/replace sub-floor on second floor (under carpet).
Repair/replace damaged drywall sections.
Note: The above plan is approximate, and work is expected to overlap on many projects. For instance, some painting and siding repair activities are expected to occur as needed prior to year 3, and there are relatively urgent plumbing repairs that will be scheduled as soon as practical.
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-361 Agenda Date: 4/3/2025
REPORT TO HISTORICAL AND LANDMARKS COMMISSION
SUBJECT
PUBLIC HEARING: Consideration of a Historical Preservation Agreement (Mills Act Contract) (File No. PLN25- 00085) for 1111 Harrison Street
BACKGROUND
Property owners Steven and Katherine Reeber filed a Historical Preservation Agreement (Mills Act Contract) (File No. PLN25-00085) request for the property located at 1111 Harrison Street. Enacted in 1972, the California Mills Act legislation grants participating local governments the authority to enter into contracts with owners of qualified historic properties who actively participate in the restoration and maintenance of their historic properties while receiving property tax relief. Santa Clara participates in the Mills Act Program. A requirement of the Mills Act Contract is that the building must be a qualified structure, listed on either a local, State, or National register. The subject site is currently listed on the City’s Historic Resource Inventory (HRI).
The subject property is an approximate 7,414 square-foot lot located on the corner of Harrison Street and Main Street (See Attachment 2 for vicinity map). Constructed in 1892, the existing residence on the property is a 1,991 square-foot house designed in the West Coast Stick variety of the Stick architectural style. The structure is set back from the street allowing for a cultivated lawn, ornamental shrubs, and concrete walkways to and from the house. The West Coast Stick style is a transitional style from the preceding Gothic Revival to the subsequent Queen Anne.
The property owners submitted the requisite application, including an updated historic survey (Department of Parks and Recreation DPR 523A Form) of the property (Attachment 2), a Statement of Justification for the request (Attachment 4), and a 10-Year Restoration and Maintenance Plan for evaluation of the proposed workplan to restore, rehabilitate, and maintain the property (Attachment 5).
The Historical and Landmarks Commission (HLC) provides Mills Act Contract recommendations to the City Council for their final determination. Approved contracts are executed between the City and the property owner and recorded with the County for a minimum ten-year term. Contracts are automatically renewed each year and are transferred to new owners when the property is sold.
If approved, this would be the first Mills Act Contract for this calendar year, where 10 are permitted.
DISCUSSION
A Department of Parks and Recreation (DPR) 523A Form was prepared by Lorie Garcia of Beyond Buildings on August 28, 2024, assessing the historical significance of the property based on National and State Register criteria and the City’s local criteria for significance. The evaluator found that the structure at 1111 Harrison Street is well maintained and that the design elements that comprise the architectural integrity of the structure have not been diminished. The evaluator concluded that the property continues to retain enough of its historic character and appearance to be recognizable as a historic resource on the City’s HRI.
The property owners submitted a Statement of Justification and 10-Year Plan for restoration and maintenance of the property. The Restoration and Maintenance Plan includes retrofitting or replacing the existing brick foundation along with landscaping modifications to improve drainage, repair of the exterior siding, damaged trim, and exterior paint, updating the HVAC system, and window restoration. The property owners City of Santa Clara Printed on 7/21/2025Page 1 of 2
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25-361 Agenda Date: 4/3/2025
acknowledge that some of the work may overlap as necessary to further the improvement plan. The property owners will obtain Significant Property Alteration permits for the work described in the Restoration and Maintenance Plan as required by the Historic Preservation Ordinance.
Staff finds that the work proposed in the 10-Year Restoration and Maintenance Plan adheres to the Secretary of the Interior’s Standards for Rehabilitation (Attachment 3). The proposed improvements, and the owner’s statement of justification, support the preservation, protection, and maintenance of a locally designated significant structure.
ENVIRONMENTAL REVIEW
The Mills Act Program is exempt from CEQA environmental review requirements per CEQA Section 15061(b) (3). The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
PUBLIC CONTACT
No public notice is required for a Mills Act Contract and no public inquiries have been made regarding the project.
RECOMMENDATION
Staff recommends that the Historical and Landmarks Commission determine the project to be exempt from CEQA pursuant to CEQA Section 1561(b)(3) and find that the Mills Act Application and associated 10-Year Plan for restoration and maintenance accomplish the intent of preserving and maintaining the historical significance of the property; and therefore, recommend City Council approval of a Mills Act Contract, and the adoption of a 10-Year Restoration and Maintenance Plan associated with the Historical Preservation Agreement for the property located at 1111 Harrison Street.
Prepared by: Daniel Sobczak, Associate Planner
Reviewed by: Rebecca Bustos, Principal Planner
Approved by: Lesley Xavier, Planning Manager
ATTACHMENTS
1. Legal Property Description
2. Historic Survey (DPR 523A Form)
3. Secretary of Interior Standards for Rehabilitation
4. Statement of Justification
5. 10-Year Restoration and Maintenance Plan
6. Draft Historic Property Preservation Agreement (Mills Act Contract) City of Santa Clara Printed on 7/21/2025Page 2 of 2
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1111 Harrison Street
Statement of Justification for the Mills Act Historic Property Designation and Reassessment
Dear Planning Staff and Historic and Landmark Commissioners, When we initially looked at the house at 1111 Harrison Street, we were both captivated and intimidated. In purchasing it, we saw ourselves as not simply buying a property for our own use, but becoming stewards of something much older than ourselves. As its caretakers, we are excited to undertake the attached plan to maintain and restore this historic property, and to help maintain the fabric of this historic neighborhood.
This house in particular represents a fascinating picture of the development of this neighborhood. As described in the historic survey, it was originally occupied by a farmer, Jesse Alden, when this street was home to a number of Santa Clara’s well-to-do businessmen and notables. As such, its design and ornamentation are in keeping with the homes on the adjacent block of Harrison Street, between Main and Washington. However, as the character of the neighborhood changed, this house was home to residents of very different social classes, including apparently functioning as a boarding house, probably for workers at the nearby canneries. The interior of the home reflects some of this variation in use – in particular, one of the upstairs bedrooms was clearly used as a kitchen for some time, with elements such as the inner end of a stove vent pipe remaining to indicate prior use patterns. Similarly, some changes have been made over the years to the exterior – principally the enclosure of portions of the two porches to create additional rooms, one as a laundry room, the other a storage or sewing room.
However, the vast majority of the home remains as it was in its first decades, including a great deal of exterior decoration and numerous original double-hung windows.
We are particularly excited to begin the process of restoring these beautiful windows – in the entire house, as far as we can tell, there is only a single modern modular window. All the others are traditional wooden frames, either fixed panes or double-hung, many with the original glass panes. We are in the process of learning how to repair and restore these windows, and look forward to the day when they can all be restored to proper operation.
We are deeply grateful for the community here in the Old Quad that has welcomed us into this mission of caring for the historic built environment of Santa Clara. We have been delighted to volunteer as docents for the historic homes tour over the last two years, and we look forward to including our home in the tour in future. Acceptance under the Mills Act Historical Property Contract Program will facilitate our efforts to maintain and restore this property, and we are excited to work with the community and the City of Santa Clara throughout this process.
Sincerely,
Steven and Katherine Reeber
1111 Harrison Street
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-909 Agenda Date: 9/16/2025
REPORT TO CITY COUNCIL
SUBJECT
Action to Approve an Office of Traffic Safety Selective Traffic Enforcement Program Grant Agreement and the Related Budget Amendment
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The California Office of Traffic Safety’s (OTS) mission is to effectively and efficiently administer traffic safety grant funds to reduce traffic deaths, injuries and economic losses.
The OTS reviews local, county, and state crash data to identify roadway users (e.g., motorists, pedestrians, bicyclists, teens, older drivers, etc.) with a statistically higher crash risk. This data, combined with citation, licensing, vehicle miles traveled, and demographic information are analyzed to help OTS and its partners understand what is prompting crashes and the resulting injuries/fatalities on California’s roadways not only statewide, but also at the county and city level.
OTS uses crash rankings to compare traffic safety statistics of cities and counties of similar population size. Data for the rankings is taken from several agencies, including the California Highway Patrol Statewide Integrated Traffic Records System (SWITRS), California Department of Transportation, etc. The rankings, which are developed using the Empirical Bayesian Ranking or EB Method, factor in not only population and daily vehicle miles traveled but also crash records and trends. This results in a single, more accurate ranking. Rankings are available addressing fatalities and injuries; alcohol; motorcyclists; pedestrians; bicyclists; speed related, hit and run, and nighttime crashes; and composite. With this information, individual agencies can identify emerging issues and develop a plan to combat these issues. In turn, OTS and individual cities use this data to monitor progress in addressing ongoing traffic safety problems.
The National Highway Traffic Safety Administration (NHTSA) has identified priority areas, which OTS has determined to be effective in reducing motor vehicle crashes, injuries and fatalities. The priority program areas are as follows:
· Alcohol-Impaired Driving
· Distracted Driving
· Drug-Impaired Driving
· Emergency Medical Services
· Motorcycle Safety
· Occupant Protection
· Police Traffic Services
· Pedestrian and Bicycle Safety
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· Roadway Safety and Traffic Records
· Public Relations, Advertising and Marketing Program
The Police Department has been the recipient of several OTS grants in recent years, including:
· Fiscal Year 2014/15, $50,000
· Fiscal Year 2017/18, $35,000
· Fiscal Year 2019/20, $70,000
· Fiscal Year 2020/21, $24,900
· Fiscal Year 2024/25, $70,000
DISCUSSION
In December 2024, Police Department staff attended a grant workshop to learn about the OTS funding opportunity and fulfill the preliminary requirement to submit a grant application. In January 2025, the Police Department submitted a Selective Traffic Enforcement Program (STEP) grant application to OTS in the amount of $106,316 with public awareness, enforcement operation and specialized training opportunities with priorities consistent with OTS rankings specific to the City of Santa Clara.
Through a competitive process, the Police Department was informed in July 2025 that the Department was awarded a $80,000 STEP grant contingent upon final approval from the NHTSA.
Final approval from NHTSA is granted following City Council acceptance of the funding and authorization to execute the grant-related documents. In turn, the OTS Grant Coordinator will work with the Police Department to finalize a Grant Agreement using information included in the original grant application for the October 1, 2025, through September 30, 2026, grant period.
With OTS financial support, the Police Department will have the ability to offer overtime opportunities to officers to implement public awareness efforts, enforcement operations and attend specialized trainings, such as:
· Initial press release announcing grant partnership and participate in OTS / NHTSA messaging campaigns (e.g., National Walk to School Day, National Teen Driver Safety Week, Distracted Driving Awareness Month, etc.) throughout the grant term · Driving Under the Influence (DUI) and driver’s license checkpoint(s) · Pedestrian and bicycle enforcement operation(s)
· Traffic enforcement operation(s) with a focus on distracted driving, especially through the use of handheld cell phones and texting
· Saturation patrol(s) to increase the number of officers in a small area to maximize the number of DUI arrests
· Traffic enforcement operation(s)
· The purchase of supplies in support of Police Department’s Traffic Unit Operations · Member(s) of the Traffic Unit to attend training supporting the grant goals (e.g., Standardized Field Sobriety Testing (SFST) course, Drug Recognition Expert (DRE) course, etc.) Each initiative has the goal of increasing the probability that roadway users (e.g., motorists, bicyclists, pedestrians, etc.) arrive at their destination safely.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California City of Santa Clara Printed on 9/12/2025Page 2 of 4
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Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
Acceptance of an Office of Traffic Safety Selective Traffic Enforcement Program Grant will allow the City to be reimbursed up to $80,000 in police officer overtime for approved public awareness efforts, enforcement operations and training. A budget amendment recognizing and appropriating this grant revenue is detailed below.
The Police Department will be responsible for fulfilling standard grant requirements, such as compiling data to submit to OTS, invoicing and media requirements. These items are not reimbursable as part of the grant.
Budget Amendment
FY 2025/26
Current Increase/
(Decrease)
Revised
Police Operating Grant Trust Fund
Revenue
Other Agencies Revenue $0 $80,000 $80,000
Expenditures
Selective Traffic Enforcement Program
Grant 2025
$0 $80,000 $80,000
COORDINATION
This report was coordinated with the City Attorney’s Office and City Manager’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
1. Approve the Office of Traffic Safety Selective Traffic Enforcement Program Grant Agreement on substantially the terms presented;
2. Approve the FY 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize grant revenue in the amount of $80,000 and establish a Selective Traffic Enforcement Program Grant appropriation in the amount of $80,000 (five affirmative Council votes required to appropriate additional revenue); and
3. Authorize the Chief of Police, City Manager and/or Director of Finance to sign the required grant- related documents in final forms approved by the City Attorney.
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25-909 Agenda Date: 9/16/2025
Reviewed by: Cory Morgan, Chief of Police
Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Office of Traffic Safety Grant Agreement
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State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT26196
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
Santa Clara From:
To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
Santa Clara Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with community members.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed:
Allocation is contingent upon availability of federal funds. $80,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Casey Rettig
Management Analyst
(408) 615-4892
601 El Camino Real,
Santa Clara, CA 95050
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Jõvan Grogan
City Manager
(408) 615-2211
1500 Warburton Avenue
Santa Clara, CA 95050
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Kenn Lee
Finance Director
(408) 615-2344
1500 Warburton Avenue
Santa Clara, CA 95050
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Stephanie Dougherty
Director
(916) 509-3030
2208 Kausen Drive Suite 300
Sacramento, CA 95758
(Signature) (Date) (Signature) (Date)
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
405e DDL-26 20.616 0521-0890-101 2025 04/25 BA/25 $5,000.00 402PT-26 20.600 0521-0890-101 2025 04/25 BA/25 $22,000.00 164AL-26 20.608 0521-0890-101 2025 04/25 BA/25 $45,000.00 1906-26 20.611 0521-0890-101 2025 04/25 BA/25 $8,000.00
AGREEMENT
TOTAL $80,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$80,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $80,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu
SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
RK62GLSXRUK9
1500 Warburton AVE
Santa Clara
95050-4307
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT26196
1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.
With a population of approximately 130,000, the City of Santa Clara is 19.3 square miles of urban setting with a mild climate in the heart of the Silicon Valley. Although clouds, rain, snow and fog conditions are not generally factors in traffic safety in our community, high population density and a diversity workspace and mobile services create a high volume of vehicles associated with residents, commuters, services and visitors in our region.
Santa Clara is a significant employer, with headquarters to Intel, Coherent, Applied Materials, Agilent Technologies, Nvidia, Advanced Micro Devices, Hitachi and more. Additionally, our City is a popular tourist destination attracting visitors to events at Levi's Stadium (49er’s football, concerts and other sporting events), Santa Clara Convention Center, California's Great America theme park, Santa Clara University, etc.
Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).
While some industries and job roles include a remote workforce, traffic in our community has rebounded to pre-pandemic levels for work and leisure activities. Post-pandemic drivers are not only driving faster, but distracted driving and situational awareness has worsened. This “new normal” has negatively impacted City traffic statistics.
Our City has experienced fatalities as a result of vehicular, bicycle and pedestrian incidents on roads: 2021 - 6; 2022 – 4; 2023 – 8; 2024 - 3. Any fatality is a tragedy, for a community of approximately 132,000 residents, these statistics are very troubling.
Additionally, Illegal street racing and sideshows are a growing problem in the region. Our Department has seen groups of 150-200 vehicles on our streets, blocking the streets and sidewalks to traffic, forming a racetrack area, video recording the activity for publication on social media or otherwise, creates an environment that encourages and aides at this illegal behavior. In February 2020 Santa Clara City Council implemented an Ordinance #2017 to discourage the organizing and participating in illegal speed contests and reckless driving exhibitions. An extensive outreach campaign was developed targeting residents and businesses explaining how to report illegal activity. Activity hotspots include El Camino Real at Lawrence Expressway, Tasman Road / Lafayette Street corridor and Stevens Creek Boulevard and Winchester Boulevard.
Additionally, our agency is in a unique position during this grant funding cycle. Levi’s Stadium will be the host to Super Bowl LX and six Federation International de Football Association (FIFA) World Cup matches in 2026. Visitors from around the world will be in our community as a result there will be a need to partner with local, state and federal resources to manage the anticipated impact. With the Office of Traffic Safety financial support, the Police Department can combat roadway injuries and deaths through implementation of traffic safety initiatives in our community.
Define the target population the grant intends to serve and how they are affected by the problem(s).
Communities are a fundamental part of our social lives, influencing our behaviors, interactions and sense of identity. Whether it’s the neighborhood you live in, the online group you engage with, or a cultural or religious group, communities shape how we experience the world.
Our community is unique – it consists of close-knit long-time residents, a diverse influx of vital new members, young adults from all over the globe spending their college years in Santa Clara, professional networks in our community for a short-term on a work visa, and a large virtual population that may not come together but engage in meaningful social exchanges. Our City offers programs, services and events that
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play a significant role in shaping our community’s identity. The Police Department offers programming that supports this emotional bond that ties everyone in our community together.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 8 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 1 6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 7. Conduct DUI Saturation Patrol operation(s). 8
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8. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
13 9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
4 10. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 3 11. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 12. Participate in highly visible collaborative DUI Enforcement operations. 1
13. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
5 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
Conduct all training needed to implement the program, in the first quarter. Purchase all grant related supplies and materials to implement the program, in the first quarter. Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America. In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
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If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.
The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
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Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT26196
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
405e DDL-26 20.616 Distracted Driving Laws $5,000.00
1906-26 20.611 Racial Profiling Prohibition Grants $8,000.00 402PT-26 20.600 State and Community Highway
Safety
$22,000.00
164AL-26 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$45,000.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-26 $13,750.00 2 $27,500.00
DUI Saturation Patrols 164AL-26 $1,400.00 8 $11,200.00
Collaborative DUI Enforcement 164AL-26 $1,500.00 1 $1,500.00 Traffic Enforcement 402PT-26 $1,150.00 13 $14,950.00
Pedestrian and Bicycle Enforcement 402PT-26 $1,100.00 3 $3,300.00 Traffic Safety Educational Presentations 402PT-26 $500.00 2 $1,000.00 Distracted Driving Enforcement 405e DDL-
26 $1,250.00 4 $5,000.00
Community Collaboration Engagement 1906-26 $1,600.00 5 $8,000.00 Category Sub-Total $72,450.00
B. TRAVEL EXPENSES
In State Travel 402PT-26 $2,750.00 1 $2,750.00
$0.00
Category Sub-Total $2,750.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-26 $4,800.00 1 $4,800.00
Category Sub-Total $4,800.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $80,000.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT26196
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.
Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not);
Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT26196
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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.
GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the § 2 I .23(b) and (e) of
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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub- recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)
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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER
COVERED TRANSACTIONS
1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and
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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER
COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient.
If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-858 Agenda Date: 9/16/2025
REPORT TO COUNCIL
SUBJECT
Action on Amendment No. 1 to the Agreement with West Yost & Associates, Inc. for Preparation of the Water Supply Master Plan and the 2025 Urban Water Management Plan and Related Budget Amendment
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
On September 12, 2023 (RTC# 23-834), City Council approved an agreement with West Yost & Associates, Inc. (West Yost) to update the City’s Water Supply Master Plan (WSMP) and provide additional services related to the City’s adherence to water management rules and regulations, including preparation of the Urban Water Management Plan (UWMP). The agreement was awarded through a competitive procurement process in accordance with the City’s purchasing policies and was approved for a five-year term beginning on September 20, 2023, and ending on June 30, 2028, with a maximum compensation not to exceed $949,502.
Under this agreement, West Yost is currently updating the WSMP, which is expected to be completed in Fall 2025. The WSMP will serve as the guiding document for the City’s long-term water supply planning, infrastructure planning, demand forecasting, and water source management to ensure a consistent, safe, and reliable water supply for City customers.
The technical data and analysis from the WSMP will be used to develop the City’s 2025 UMWP, which the City is required to prepare and adopt under the California Urban Water Management Planning Act. As an urban water supplier serving more than 3,000 customers and delivering over 3,000 acre-feet annually, the City is required to update its UWMP every five years. The UWMP must address specific content as directed by the California Department of Water Resources (DWR), with a particular focus on urban water shortage contingency analyses and the development of a reliable water management action plan that addresses future water demands, changing water supply conditions, and the impact of new developments on the City. The City’s 2025 UWMP must be submitted to DWR by July 1, 2026.
DISCUSSION
Although the DWR has not yet released formal guidance for the 2025 UWMP update, staff anticipate significant updates will be required. Timely development of the UWMP is critical to maintaining regulatory compliance.
To support this effort, staff is requesting City Council authorization to execute Amendment No. 1 to City of Santa Clara Printed on 9/12/2025Page 1 of 4
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25-858 Agenda Date: 9/16/2025
the agreement with West Yost for services related to the preparation of the 2025 UWMP. These services will build directly on the ongoing WSMP update. Key elements anticipated in the 2025 UWMP include:
· Water Supply Reliability Assessment - A water supply and demand assessment which compares the total water supply sources available to the City with the long-term total projected water use over the next 25 years, in five-year increments, for a normal water year, a single dry water year, and a drought lasting five consecutive water years. · Drought Risk Assessment - An assessment of the City’s water supply reliability based on a five -year consecutive dry year scenario.
· Water Use Target Compliance - Compliance with previously adopted 2020 per capita water use targets in accordance with SBX7-7.
· Water Loss Quantification - A summary report quantifying the City’s system water loss for the years 2021 to 2025 and indicating compliance with the City’s distribution loss standard as established by the State Water Resources Control Board. · Groundwater Management Compliance - Status update on Sustainable Groundwater Management Act (SGMA) compliance activities.
· Water Shortage Contingency Plan - Since the completion of the 2020 UWMP, the State has experienced another multi-year drought event. West Yost will work to refine and update the WSCP.
Under Amendment No. 1, West Yost will prepare a strategic roadmap, facilitate a comprehensive data collection and review process, coordinate with City staff, support community feedback, develop draft and final 2025 UWMP documents, and assist with required submission(s) to DWR. These services will be provided for a fixed fee of $107,880, based on West Yost’s current hourly rates and the estimated effort.
To accomplish these tasks, Staff recommends approval of Amendment No. 1 to increase the maximum compensation of the agreement from $949,502 to $1,057,382.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
The cost of the amendment is $107,880 and is recommended to be funded in the Water Utility fund.
The recommended budget amendment below appropriates $107,880 to the capital outlay appropriation.
City of Santa Clara Printed on 9/12/2025Page 2 of 4
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25-858 Agenda Date: 9/16/2025
Budget Amendment
FY 2025/26
Current Increase/
(Decrease)
Revised
Water Utility Fund
Expenditures
Capital Outlay $153,000 $107,880 $260,880
Fund Balance
Unrestricted Ending Fund
Balance
$4,132,906 ($107,880) $4,025,026
COORDINATION
This report has been coordinated with the Water & Sewer Utilities Department and the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
1. Authorize the City Manager or designee to execute Amendment No. 1 to the agreement with West Yost & Associates, Inc. This amendment increases compensation by $107,880, resulting in a revised not-to-exceed maximum compensation of $ 1,165,262. The additional funds will provide services related to the preparation of the City’s 2025 Urban Water Management Plan (UWMP), subject to the appropriation of funds;
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the agreement. These actions may include negotiating and executing future amendments to: (i) increase the maximum compensation by up to $50,000, for a revised not-to- exceed amount of $1,107,382, to address unanticipated requirements that may arise during the term of the agreement; (ii) add or delete services consistent with the scope of the agreement; (iii) adjust future rates based on market conditions; and (iv) make de minimis changes. All actions are subject to appropriation of funds and review and approval as to form by the City Attorney; and
3. Approve the FY 2025/26 budget amendment in the Water Utility Fund to increase the capital outlay appropriation in the amount of $107,880 and decrease the unrestricted ending fund balance in the amount of $107,880 (five affirmative Council votes required for the use of unused balances).
Reviewed by: John Ramirez, Director, Water & Sewer Utilities Approved by: Jovan D. Grogan, City Manager
City of Santa Clara Printed on 9/12/2025Page 3 of 4
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25-858 Agenda Date: 9/16/2025
ATTACHMENTS
1. Amendment No. 1 to the Agreement with West Yost & Associates, Inc.
2. RTC 23-834 and Original Agreement
City of Santa Clara Printed on 9/12/2025Page 4 of 4
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Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 1 of 15 Rev. 10/25/19
Ebix Insurance No. S200005188
AMENDMENT NO. 1
TO THE AGREEMENT FOR DESIGN PROFESSIONAL SERVICES
BETWEEN THE
CITY OF SANTA CLARA, CALIFORNIA,
AND
WEST YOST & ASSOCIATES, INC.
PREAMBLE
This agreement (“Amendment No. 1”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and West Yost & Associates, Inc., a California corporation (Contractor or Consultant). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”
RECITALS
A. The Parties previously entered into an agreement entitled “Agreement for Design Professional Services Between the City of Santa Clara, California and West Yost & Associates, Inc., dated September 20, 2023 (Agreement); and B. The Parties entered into the Agreement for the purpose of having Contractor develop an updated Water Supply Master Plan, and the Parties now wish to amend the Agreement to add services and increase the maximum compensation by $107,880 for a revised not-to-exceed amount of $1,057,382.
NOW, THEREFORE, the Parties agree as follows:
AMENDMENT TERMS AND CONDITIONS
1. Exhibit A of the Agreement is hereby amended by the addition of Exhibit A-1 – Urban Water Management Plan Services, which is attached hereto and incorporated into this Agreement. Any references to Exhibit A within the Agreement shall include Exhibit A-1.
2. Exhibit B of the Agreement, entitled “S chedule of Fees” is hereby amended by replacing it in its entirety with the attached Exhibit B (First Revised), which is hereby incorporated into the Agreement.
3. Appendix B1 of the Agreement, entitl ed “Billing Rate Schedule For Additional Services” is hereby amended by replacing it in its entirety with the attached Appendix B1, which is hereby incorporated into the Agreement.
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 2 of 15 Rev. 10/25/2019
4. Except as set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. In case of a conflict in the terms of the Agreement and this Amendment No. 1, the provisions of this Amendment No. 1 shall control.
The Parties acknowledge and accept the terms and conditions of this Amendment No. 1 as evidenced by the following signatures of their duly authorized representatives.
CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:
GLEN R. GOOGINS
City Attorney
J ŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax:
(408) 241-6771
“CITY”
WEST YOST & ASSOCIATES, INC.
A California corporation
Dated:
By (Signature):
Name: Gre g Chung
Title: Vice President
Principal Place of
Business Address:
2020 Research Park Drive, Suite 100
Davis, California 95618
Email Address: [email protected]
Telephone: (530) 756-5905
Fax: (530) 756-5991
“CONTRACTOR”
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 3 of 15 Rev. 10/25/2019
EXHIBIT A-1
URBAN WATER MANAGEMENT PLAN SERVICES
1. INTRODUCTION
1.1 Whereas Consultant previously provided services to develop and deliver an updated Water Supply Master Plan (WSMP), this Scope of Services specifically addresses the services of Contractor for the development and delivery of an updated Urban Water Management Plan (UWMP).
1.2 Consultant will prepare an updated 2025 UWMP that adheres to all current requirements of the California Water Code’s Urban Water Management Planning Act, due to the California Department of Water Resources (DWR) by July 1, 2026.
1.3 The UWMP’s planning horizon will extend until 2050, aligning with the DWR’s recommendations for a 25-year planning horizon for land use planning actions and California Environmental Quality Act (CEQA) compliance.
1.4 At a minimum, Consultant will update the 2025 UWMP plan to include the following:
1.4.1 Water Supply Reliability Assessment – a water supply demand assessment which compares the total water supply sources available to the City with the long-term total projected water use over the next 20 years (to 2045, preferably to 2050), in five-year increments, for a normal water year, single dry water year, and a drought lasting five consecutive water years (CWC §10635 (a)).
1.4.2 Drought Risk Assessment – an assessment of the City’s water supply reliability assuming that the Years 2026 to 2030 will be the five dry consecutive years (CWC §10635(b)).
1.4.3 Water Use Target Compliance – compliance with previously adopted 2020 per capita water use targets in accordance with SBX7-7 (Water Conservation Act of 2009, SBX7-7; CWC
§10608.20).
1.4.4 Water Loss Quantification – a summary report quantifying the City’s system water loss for years 2021 to 2025 and indicating compliance with the City’s distribution loss standard as established by the State Water Resource Control Board (CWC §10631(d)(3)(c).
1.4.5 Groundwater Management Compliance – a status update on the Sustainable Groundwater Management Act (SGMA) compliance Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 4 of 15 Rev. 10/25/2019
activities (i.e., status of Groundwater Sustainability Agency (GSA) activities and the Groundwater Sustainability Plan (GSP) implementation) (CWC §10631(b)(4)).
1.4.6 Water Shortage Contingency Plan (WSCP) – Refine and update the existing plan needed to prepare for potential future multi-year drought events.
1.5 Consultant will coordinate with the City to prepare an updated 2025 UWMP that follows the outline below, subject to change based on the release of the DWR’s 2025 UWMP Guidebook which may have different and/or additional requirements not listed below.
Chapter Anticipated Updates & Related Activities
Executive Summary A summary of UWMP findi ngs and conclusions in simple, concise language to serve as the Lay
Description required by CSC §10630.5
Chapter 1.
Introduction and
Overview
An introduction and overview of the 2025 UWMP
Chapter 2.
Plan Preparation
Documentation of the City’s process for plan
preparation, along with its coordination efforts with San Francisco Public Utilities Commission (SFPUC) and
Valley Water, the public, and other agencies.
Coordination with the City and the public, other
agencies, and other stakeholders.
Provide a template for the UW MP Notice of Preparation, if requested
Chapter 3.
System Description
Updates to the written descr iption of the physical service area using City-provided historical data and projected
(through 2050) service area population data.
Updates to required maps including jurisdictional area map, service area map, distribution area map, and
system schematic.
Report on City’s seismic risk assessment of water
facilities conducted in accordance with CWC
§10632.5.
Chapter 4.
System Water Use
This chapter will be developed using information from the City’s Sustainable Water Supply Master Plan which
extends through 2040. Consultant will work with City to develop potable and recycled water demand projections
through 2050 for the purposes of the 2025 UWMP.
Incorporation of City-provi ded updates to the historical demand data for the years 2021-2025 and a written
description of any updates to the City’s water use
reduction plan.
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 5 of 15 Rev. 10/25/2019
Incorporation of City-provided information and data
related to its water loss reporting policies and
procedures and compliance with State water loss
standards.
Incorporation of informat ion on climate change impacts on water demands to the extent that information is
available.
Chapter 5.
SBX7-7 Baselines
and Targets
Report on the City’s compliance with its 2020 per capita water use target using City-provided data on actual
2025 water use.
Chapter 6.
System Supplies
Using information from the City’s WSMP, provide a
written description of existing water sources, including SFPUC and Valley Water supplies, groundwater
supplies, and recycled water supplies.
Updates to the descriptions of any water transfer
opportunities, recycled water and desalinated water
opportunities, and future water projects.
Updates to the general wri tten descriptions of imported (purchased) supplies and agreements with SFPUC and
Bay Area Water Supply & Conservation Agency
(BAWSCA), including any updates to the Tier 2 drought
allocation methodology.
Incorporation of informat ion on climate change impacts to the City’s supply sources to the extent that
information is available.
Documentation of inform ation regarding the City’s
compliance with the Sustainable Groundwater
Management Act (SGMA), including GSA formation and
GSP preparation and information.
Chapter 7.
Water Supply
Reliability
Assessment
Evaluation of the avail ability and reliability of
groundwater supplies in single dry and multiple dry
years.
Preparation of a Drought Risk Assessment for the City for the period from 2026 throu
gh 2030.
Chapter 8.
Water Shortage
Contingency
Planning
Incorporation of a City-pr ovided update to the current WSCP and required revenue and expenditure analysis.
Incorporation of any City updates to its current WSCP. Report on City’s seismic risk assessment of water
facilities conducted in accordance with SB 664 based on information from the regional Hazard Mitigation Plan
and/or its Water Infrastructure Act (AWIA) compliance
documents.
Chapter 9.
Demand
Management
Incorporation of any City updates on current and
planned implementation of its Demand Management
Measures.
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 6 of 15 Rev. 10/25/2019
Measures
Chapter 10.
Plan Adoption,
Submittal and
Implementation
Documentation of the Cit y’s adoption of the 2025
UWMP.
Supporting
Documents
Appendices will include, but not be limited to, the following:
UWMP tables required by DWR (prepared by West
Yost)
SBX7-7 tables required by DWR (prepared by West
Yost)
Notification letters of UWMP update (prepared by City) Public notice of UWMP hearing (prepared by City)
UWMP adoption resolution (prepared by City)
DWR UWMP checklist (prepared by West Yost)
Water loss audits (prepared by City)
Energy Intensity Document ation (prepared by City) –
Inclusion of water energy data is limited to information that the urban water supplier can readily obtain, and
calculation or estimation of energy intensity remains
voluntary (CWC §10631.2); water energy information
related
2. TASKS
The basic tasks required to complete the Scope of Services include, but are not limited to, the following:
2.1 TASK 1 – ATTEND MEETINGS WITH CITY STAFF
2.1.1 Kickoff Meeting and Development of Milestones. Consultant will schedule a 60-minute virtual kick-off meeting with City staff, during which the following items will be discussed:
2.1.1.1 Proposed organization of the 2025 UWMP;
2.1.1.2 Proposed schedule for the preparation of the 2025 UWMP;
2.1.1.3 Data needs for the pre paration of the 2025 UWMP;
2.1.1.4 Noticing requirements for t he UWMP and WSCP preparation and adoption; and
2.1.1.5 Schedules for date and time s for notices and progress meetings
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 7 of 15 Rev. 10/25/2019
2.1.2 Progress Meetings. At regular intervals throughout the preparation of the 2025 UWMP, Consultant will coordinate with City staff on project progress, issues encountered, and updates to key milestones and the project timeline.
2.1.3 Task 1 Deliverables
2.1.3.1 A chapter outline for the 2025 UWMP and project schedule;
2.1.3.2 Up to twelve (12) 30-minute progress meetings; and
2.1.3.3 Agendas, summary meetings notes, and decision and action items discussed during progress meetings.
2.2. TASK 2 – COLLECT AND REVIEW DATA
2.2.1. Consultant will collect and review the data and available reports needed to prepare the 2025 UWMP, including but not limited to:
2.2.1.1. Water Service Area Statistics (including number of connections by customer sector and population served);
2.2.1.2. Historical (through 2025) and projected (through 2050) potable water and recycled water use by customer sector;
2.2.1.3. Historical (through 2025) and projected (through 2050) potable water and recycled water production by source;
2.2.1.4. Documented reduction in water supply;
2.2.1.5. Low-income housing projections;
2.2.1.6. Water loss data/water audits for 2021 through 2025; and
2.2.1.7. Current and planned demand management measures and other water conservation program data.
2.2.2. Consultant will actively track the data collection effort, indicating data received and outstanding data, and will report on the data collection effort progress during progress meetings.
2.2.3. Task 2 Deliverables
2.2.3.1. An initial data request list at project kickoff;
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 8 of 15 Rev. 10/25/2019
2.2.3.2. A second data request list in early 2026 (for 2025 data); and
2.2.3.3. Regular status updates on outstanding data.
2.3. TASK 3 – ADMINISTRATIVE DRAFT 2025 UWMP PREPARATION
2.3.1. Prepare/Revise Required UWMP Sections/Chapters. Using the City’s 2020 UWMP as the base document, Consultant will revise and update chapters as needed to comply with the specific requirements for 2025 UWMPs and will update water demand and supply data and projections as needed. Consultant will prepare and submit draft versions of each chapter for City review, as they are completed.
2.3.2. Prepare Administrative Draft for City Review and Comment.
Consultant will incorporate edits from the individual chapters completed in Task 2.3.1 before combining them into the Administrative Draft 2025 UWMP for City review and comment. The Administrative Draft 2025 UWMP will include all the required chapters, data tables, and plan appendices.
2.3.3. Prepare DWR 2025 UWMP Checklist. Upon completion of the Administrative Draft, Consultant will complete DWR’s UWMP Checklist to demonstrate that all required elements have been addressed and included in the City’s 2025 UWMP. The location of the required elements within the UWMP will be cited in the checklist and the checklist will be incorporated as an appendix of the 2025 UWMP.
2.3.4. Task 3 Deliverables
2.3.4.1. Drafts of each chapter of the 2025 UWMP in Word format for review and comment, as they are completed;
2.3.4.2. The Administrative Draft 2025 UWMP in PDF format for the City to review and comment;
2.3.4.3. Complete the DWR UWMP Checklist as an appendix to the 2025 UWMP.
2.4. TASK 4 – PUBLIC DR AFT 2025 UWMP PREPARATION
2.4.1. Consultant will address and incorporate comments from the City on the Administrative Draft and prepare the Public Draft 2025 UWMP for the Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 9 of 15 Rev. 10/25/2019
City’s circulation and required public review to comply with the minimum 14-day public review period.
2.4.2. Task 4 Deliverables
2.4.2.1. PDF copy of the Public Draft 2025 UWMP
2.5. TASK 5 – SUPPORT FOR TH E PUBLIC HEARING AND ADOPTION
2.5.1. Consultant will provide support to City staff related to preparing for and conducting up to two (2) public meetings for the purposes of receiving public comments on the Public Draft 2025 UWMP. Specific support tasks include:
2.5.1.1. Assistance with development of a PowerPoint presentation;
2.5.1.2. Additional participation in up to two (2) one-hour virtual meetings with City staff for the purposes of reviewing a draft presentation and practicing the presentation, as needed;
2.5.1.3. In-person attendance at the public meetings to assist in responding to questions from the public;
2.5.1.4. Additional support to City staff in preparation of adoption of the 2025 UWMP by City Council; and
2.5.1.5. In-person attendance to City Council meetings as needed to assist in responding to questions from City Council.
2.5.2. Task 5 Deliverables
2.5.2.1. Draft and final PowerPoint presentation of the Public Draft 2025 UWMP
2.6. TASK 6 – FINAL 2025 UWMP PREPARATION
2.6.1. Consultant will incorporate any comments from the Public and City Council into the Final 2025 UWMP.
2.6.2. Task 6 Deliverables
2.6.2.1. PDF Copy of the Final 2025 UWMP for City’s distribution and use.
2.6.2.2. Email confirmation of a successful upload of the Final 2025 UWMP to DWR’s WUEdata portal.
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 10 of 15 Rev. 10/25/2019
2.7. TASK 7 – RESPOND TO QUESTIONS/COMMENTS FROM DWR
2.7.1. Consultant will provide the City with assistance in responding to DWR comments, if any, on the submitted Final 2025 UWMP.
2.7.2. Task 7 Deliverables
2.7.2.1. Up to eight (8) hours of senior-level engineering support responding to DWR questions.
2.8. TASK 8 – PROJECT MANAGEM ENT, COORDINATION, QUALITY
ASSURANCE/QUALITY CONTROL
2.8.1. Project Management. Consultant shall provide general project management activities throughout preparation and coordination of the 2025 UWMP including, but not limited to:
2.8.1.1. Coordination of activities and communication with City staff;
2.8.1.2. Scheduling of resources to perform the work described in this Scope of Services;
2.8.1.3. Coordinating between project staff;
2.8.1.4. Communicating project progress with City staff.
2.8.2. QA/QC Review. Consultant will have all work products related to this Scope of Services reviewed at the principal level prior to DWR submittal.
The DWR UWMP Checklist will be used as part of Consultant’s QA/QC procedures to confirm that all plan requirements are addressed.
2.8.3. Task 8 Deliverables
2.8.3.1. Monthly invoices with summary of activities completed during the previous month.
3. PROJECT ASSUMPTIONS
3.1. WATER CODE PROVISIONS: The tasks and proposed schedule described above are based on the current (as of March 2025) water code provisions as they relate to UWMPs. If subsequent changes are made to the water code which require additional elements and/or additional analysis to be included in the 2025 UWMP, the scope of work may need to be revised to complete the 2025 UWMP.
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 11 of 15 Rev. 10/25/2019
3.2. DWR GUIDEBOOK: The DWR Guidebook for the 2025 UWMP’s is assumed to be available by June/July 2025 and will provide guidance on 2025 UWMP requirements, organization, and tables.
3.3. FEEDBACK COORDINATION: The City will provide review comments within two weeks for each UWMP chapter submitted for review.
3.4. PUBLIC NOTICES: The City will prepare and send required notices and provide documentation of coordination with the public and other agencies.
The City will post the required newspaper notices; however, Consultant may provide templates for required notices upon request. The City will provide copies of such notices to Consultant for inclusion in an appendix to the 2025 UWMP.
3.5. SEISMIC RISK ASSESSMENTS: The water facility seismic risk assessments required by SB 664 have been or will be conducted by the City as a separate effort from this project. Completion of these assessments will be documented in the 2025 UWMP, however, budget to complete seismic risk assessments is not included in this project. The City may comply with this requirement by submitting a copy of the most recent adopted local hazard mitigation plan or multi-hazard mitigation plan under specified federal law that addresses seismic risk.
3.6. SCHEDULE: The City shall conduct up to two (w) public meetings for the Public Draft 2025 UWMP, and the City Council shall adopt the 2025 UWMP before submittal to DWR in accordance with the Water Code. The due date for submittal of the 2025 UWMP is July 1, 2026. Consultant will work with City staff to meet this deadline and will coordinate with City staff to modify the project schedule as needed should the deadline date be changed by DWR.
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 12 of 15 Rev. 10/25/2019
EXHIBIT B (FIRST REVISED)
SCHEDULE OF FEES
1. MAXIMUM COMPENSATION
The total maximum compensation the City will pay Consultant under this Agreement shall not exceed One Million Fifty-Seven Thousand, Three Hundred Eighty-Two Dollars ($1,057,382) during the term of the Agreement. Any additional fees, costs, and expenses requested by the City that would exceed the preceding maximum amount will be addressed in an Amendment to the Agreement.
2. FEE SCHEDULE
Consultant shall not exceed any of the specified amounts for any task listed in Table B- 1 (Exhibit A Services) and Table B-2 (Exhibit A-1 Services) without prior written authorization from the City. The City may approve in writing the transfer of amounts between a project’s defined task list, provided the project total is not exceeded.
2.1. Water Supply Master Plan Services
Consultant’s compensation for Water Supply Master Plan Services, described in Exhibit A, shall be paid on a fixed fee basis as set forth in Table B-1 below in an amount not to exceed $949,502. Progress payments shall be made to Consultant by City following acceptance of designated task deliverables as described in Exhibit A.
Table B-1: Fee Schedule - Water Supply Master Plan Services (Exhibit A) Task/Deliverables Total
Task 1: Project Management $112,051
Task 2: Data Collection $48,185
Task 3: Refine Water Demand Projection $40,589
Task 4: Update Water System Evaluation Criteria $12,431 Task 5: Perform Water System Capacity and Performance Evaluations $70,419 Task 6: Evaluate Implementation Strategy Alternatives $121,018 Task 7: Develop Capital Improvement Plan $28,539
Task 8: Develop Asset Management Plan $253,777
Task 9: Prepare Master Plan Report $69,421
Task 10: Prepare Water Supply Assessments $97,926
Task 11: Evaluate Development Fees $45,146
Task 12: Asset Management for City Sewer Collection System $50,000 Total $949,502
2.2 Urban Water Management Plan Services
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 13 of 15 Rev. 10/25/2019
Consultant’s compensation for Urban Water Management Plan Services, described in Exhibit A-1, shall be paid on a fixed fee basis as set forth in Table B-2 below in an amount not to exceed $107,880. Progress payments shall be made to Consultant by City following acceptance of designated task deliverables as described in Exhibit A-1.
Table B-2: Fee Schedule – Urban Water Management Plan Services (Exhibit A-1) Task/Deliverables Total
Task 1: Attend Meetings with City Staff $6,510
Task 2: Collect and Review Data $7,670
Task 3: Prepare Administrative Draft 2025 UWMP $60,560
Task 4: Prepare Draft 2025 UWMP $6,930
Task 5: Provide Support for Public Hearing & Adoption $9,040 Task 6: Prepare Final 2025 UWMP $5,480
Task 7: Respond to Questions/Comments from DWR $2,290
Task 8: Project Management & Coordination $87,800
Direct Costs Maximum (hard copies, etc.) $1,600
Total $107,880
3. ADDITIONAL SERVICES
In the event that any related service is identified during the course of the project that the Parties agree is necessary to complete the Scope of Services in Exhibit A and Exhibit A-1, but nevertheless is outside of the scope of this Agreement, City and Consultant shall negotiate a price for such work. Additional services may be negotiated on a lump sum basis in accordance with the rates set forth in Appendix B1. Additional services include but are not limited to updating additional reports or plans as required by federal, state, or local agencies, and updating the hydraulic models.
4. INVOICING
City will pay Consultant within thirty (30) days of City’s receipt of an approved invoice.
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 14 of 15 Rev. 10/25/2019
APPENDIX B1
BILLING RATE SCHEDULE FOR ADDITIONAL SERVICES
Position Per Hour Rate
Engineering
Principal/Vice President $365
Engineer/Scientist/Geologist Manager I / II $345 / $361 Principal Engineer/Scientist/Geologist I / II $317 / $338 Senior Engineer/Scientist/Geologist I / II $286 / $300
Associate Engineer/Scientist/Geologist I / II $237 / $255 Engineer/Scientist/Geologist I / II / III $191 / $222 / $235 Engineering Aide $111
Field Monitoring Services $138
Administrative I / II / III / IV $102 / $127 / $152 / $168 Engineering Technology
Engineering Tech Manager I / II $366 / $369
Principal Tech Specialist I / II $336 / $348
Senior Tech Specialist I / II $308 / $321
Senior GIS Analyst $278
GIS Analyst $264
Technical Specialist I / II / III / IV $196 / $224 / $251 / $280 Technical Analyst I / II $141 / $168
Technical Analyst Intern $113
Cross-Connection Control Specialist I / II / III / IV $147 / $159 / $179 / $198 CAD Manager $222
CAD Designer I / II $172 / $194
Construction Management
Sr Construction Manager $355
Construction Manager I / II / III / IV $217 / $233 / $247 / $312 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1 $190 / $211 / $235 / $244 CM Administrative I / II $91 / $124
Field Services $244
Equipment Billing Rate
2" Purge Pump & Control Box $300/day
Aquacalc / Pygmy or AA Flow Meter $28/day
Emergency SCADA System $35/day
Field Vehicles (Groundwater) $1/mile
Gas Detector $80/day
Generator $60/day
Hydrant Pressure Gauge $10/day
Hydrant Pressure Recorder, Impulse (Transient) $55//day Hydrant Pressure Recorder, Standard $40/day
Amendment No. 1 to the Agreement with West Yost & Associates, Inc. Page 15 of 15 Rev. 10/25/2019
Equipment Billing Rate
Low Flow Pump Back Pack $135/day
Low Flow Pump Controller $200/day
Powers Water Level Meter $32/day
Precision Water Level Meter 300ft $30/day
Precision Water Level Meter 500ft $40/day
Precision Water Level Meter 700ft $45/day
QED Sample Pro Bladder Pump $65/day
Stainless Steel Wire per foot $00.03/day
Storage Tank $20/day
Sump Pump $24/day
Transducer Components (per installation) $23/day
Trimble GPS – Geo 7x $220/day
Tube Length Counter $22/day
Turbidity Meter $30/day
Vehicle (Construction Management) $10/hour
Water Flow Probe Meter $20/day
Water Quality Meter $50/day
Water Quality Multimeter $185/day
Well Sounder $30/day
1. Hourly rates include technology and communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses.
2. Outside Services such as vendor r eproductions, prints, shipping, and major Consultant reproduction efforts, as well as engineering supplies, etc. will be billed at actual cost plus 15%.
3. The Federal Mileage Rate will be us ed for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred.
Travel other than mileage will be billed at cost.
4. Subconsultants will be billed at actual cost plus 10%.
5. Expert witness, research, technical re view, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates.
6. The rates are effective through Dece mber 31, 2026, and are subject to annual compensation increases consistent with market rates.
23-834
REPORT TO COUNCIL
SUBJECT
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara , CA 95050
santaclaraca.gov
@SantaClaraCity
Agenda Date: 9/12/2023
Action on an Agreement with West Yost & Associates, Inc. with a Maximum Compensation of $949,502 to Update the City's Water Supply Master Plan and to Approve the Related Budget Amendments
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City's Water Master Plan helps guide the Water & Sewer Utilities Department (Department) in its effort to continue to meet the water needs of Santa Clara. Since the Water Master Plan was last updated in 2002 , the City has experienced significant growth in housing and redevelopment and continues to face challenges in water supply due to severe droughts.
The Department is seeking to update the 2002 Water Master Plan to adopt an innovative and sustainable plan that encompasses a One Water long-term plan that adc:lresses drought and climate resiliency. The "One Water" approach envisions managing all water in an integrated, comprehensive, and sustainable manner that considers all water resources from ground water, treated water, wastewater, recycled water, dry weather runoff and stormwater that improves water resiliency to climate change.
Additionally, an updated Water Master Plan will address business efficiencies to minimize asset failures through optimized designs and management practices. This will include capital improvement planning to support the implementation of the updated Water Master Plan including the development of an Asset Management Program to ensure existing infrastructure replacements support stewardship of the City's long-term drinking water supply strategy.
DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Statement of Qualifications (SOQ) was conducted, with the award recommendation based on "best value".
Staff initially published the SOQ for the One Water Santa Clara - Sustainable Water Supply Master Plan Update in December 2019 and again in October 2022 . Staff posted the SOQ on the City's e procurement system and reached out to firms in the water industry. However , only one proposal was received in the 2019 procurement, which was subsequently withdrawn, and no proposals were received in the 2022 procurement.
In January 2023, staff re-published the SOQ on the City's e-procurement system and invited three City of Santa Clara Page 1 of 4 Printed on 9/7/2023
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23-834 Agenda Date: 9/12/2023
firms to participate. Two proposals were received from EKI Environment & Water, Inc. (EKI) and West Yost & Associates, Inc. (West Yost).
A three-member evaluation team independently evaluated and scored the proposals against the criteria and weights published in the SOQ. Both firms were then invited for oral interviews to introduce their proposed project team members and demonstrate their ability to meet the City's requirements. Following oral presentations, the evaluation team determined that West Yost submitted the best value proposal. West Yost's proposal was rated superior in the following key areas:
• Has over 30 years of experience in water supply and system planning. • Has completed Water Master Plan Updates for neighboring cities such as Milpitas, San Bruno, and Menlo Park.
• Employs certified and registered professionals in various fields related to water resources, environmental, geology, hydrogeology, risk management, asset management, and condition assessment.
The proposed agreement with West Yost has a maximum compensation of $949,502, with milestone payments tied to the successful completion of key project deliverables. It includes a detailed scope of services with a breakdown of tasks, that includes the following:
• Task 1 - Project Management
• Task 2 - Data Collection
• Task 3 - Refinement of Water Demand Projection
• Task 4 - Update of Water System Evaluation Criteria
• Task 5 - Water System Capacity and Performance Evaluations • Task 6 - Implementation Strategy Alternatives
• Task 7 - Development of Capital Improvement Plans
• Task 8 - Asset Management Plan
• Task 9 - Master Plan Report
• Task 10 - Water Supply Assessment
• Task 11 - Evaluation of Development Fees
• Task 12 - Asset Management for City Sewer Collection System Approval of the recommendations will provide the City with an updated Water Supply Master Plan that encompasses:
• Resource planning efforts addressing drought and climate resilience. • Integrated, comprehensive, and sustainable approach to all water resources from ground water, treated water, wastewater, recycled water, dry weather runoff and stormwater that improves water resiliency to climate change.
• Capital improvement planning including the development of an Asset Management Program to ensure existing infrastructure replacements to support the stewardship of the City's long-term potable water supply strategy.
• An asset registry and hierarchy for the City's sanitary sewer collections system.
City of Santa Clara Page 2 of 4 Printed on 9n/2023
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23-834 Agenda Date: 9/12/2023
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
The cost of the Master Plan project is $949,502 and is recommended to be funded from Water Utility and Sewer Utility funds. The recommended budget amendment below appropriates $949,502 to the Asset Management Program project in the Water Utility Capital Fund. Of this amount, $168,118 is recommended to be transferred from the Recycled Water Capital Fund, $50,000 is recommended to be transferred from the Sewer Utility Fund, and $731,384 is recommended to be appropriated from the Water Utility Capital Fund unrestricted ending fund balance.
Recycled Water Capital Fund
Transfers To
Water Utility Capital Fund
Fund Balance
Unrestricted Ending Fund Balance
Sewer Utility Fund
Transfers To
Water Utility Capital Fund
Fund Balance
Unrestricted Ending Fund Balance
Water Utility Capital Fund
Transfers From
Recycled Water Capital Fund
Sewer Utility Fund
Expenditures
Budget Amendment
FY 2023/24
Current
$0
$572,874
$0
$6,154,980
$0
$0
Increase/
(Decrease)
$168,118
($168,118)
$50,000
($50,000)
$168,118
$50,000
Asset Management Program project $347,636 $949,502
Fund Balance
Unrestricted Ending Fund Balance $8,740,570 ($731,384)
City of Santa Clara Page 3 of 4
Revised
$168,118
$404,756
$50,000
$6,104,980
$168,118
$50,000
$1,297,138
$8,009,186
Printed on 9/7/2023
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23-834 Agenda Date: 9/12/2023
COORDINATION
This report has been coordinated with the Finance Department and the City Attorney's Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
1. Authorize the City Manager to execute an agreement with West Yost & Associates, Inc. (Agreement), in substantially the form .attached to this Report to Council and subject to the review and approval of the City Attorney, to update the City's Water Supply Master Plan, for a term starting on or around September 1, 2023 and ending on or around June 30, 2028, with a maximum compensation not-to-exceed $949,502, subject to the appropriation of funds;
2. Authorize the City Manager to (a) take any actions as necessary to implement and administer the Agreement and (b) extend the term of the Agreement as required to complete the services required to update the Water Master Plan, provided that the maximum compensation is not exceeded;
3. Authorize the Director of Water & Sewer Utilities to negotiate and execute amendments to the Agreement to add, modify or delete services consistent with the Agreement's scope of services, provided that the maximum compensation is not exceeded; and
4. Approve the following FY 2023/24 budget amendments:
a. In the Recycled Water Capital Fund, establish a transfer to the Water Utility Capital Fund and reduce the unrestricted ending fund balance by $168,118 (five affirmative Council votes required for the use of unused balances ) ; b. In the Sewer Utility Fund, establish a transfer to the Water Utility Capital Fund and reduce the unrestricted ending fund balance by $50,000 (five affirmative Council votes required for the use of unused balances ); and
c. In the Water Utility Capital Fund, recognize a transfer of $168,118 from the Recycled Water Capital Fund, recognize a transfer of $50,000 from the Sewer Utility Fund, reduce the unrestricted ending fund balance by $731,384, and increase the Asset Management Program project by $949,502 (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances ).
Reviewed by: Gary Welling, Director, Water & Sewer Utilities Department Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Agreement with West Yost & Associates, Inc.
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S200005188
Exhibit C6 - Professional Svc
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West Yost & Associates , Inc. "
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S200005188
2020 Research Park Drive , Suite 100, Davis, CA, 95618
ComRliant with minor/exRiring d_eficiencies.
------ --- --
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Address Updated:
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Video Tutorials
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2020 Research Park Drive
Suite 100
Davis
CA
95618
09/01/2023
Update the City's Water Master Plan
Elizabeth Drayer
9254616793
[email protected]
Rush: Yes
Contract on File: No
Certificate Received: No
Indemnification Agreement: No
Tax Id:
Contract End Date: 08/31/2026
Contract Expiration Date:
Safety Form II: No
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This Account created by c65 on 06/23/2023.
EBIX Insurance No. S200005188
AGREEMENT FOR DESIGN PROFESSIONAL SERVICES
BETWEEN THE
CITY OF SANTA CLARA, CALIFORNIA,
AND
WEST YOST & ASSOCIATES, INC.
PREAMBLE
This Agreement is entered into as of the City's execution date (Effective Date) between the City of Santa Clara, California, a chartered California municipal corporation (City) and West Yost & Associates, Inc., a California corporation, (Contractor or Consultant).
City and Contractor may be referred to individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement."
RECITALS
A. City desires to secure the design professional services more fully described in this Agreement, at Exhibit A, entitled "Scope of Services"; B. "Design professional" includes licensed architects, licensed landscape architects, registered professional engineers and licensed professional land surveyors; C. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
D. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.
The Parties agree as follows:
AGREEMENT TERMS AND CONDITIONS
1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:
Exhibit A - Scope of Services
Exhibit B - Schedule of Fees
Exhibit C - Insurance Requirements
Design Professional Agreement with West Yost
Rev. 07-01-18