City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, October 7, 2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
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Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
City of Santa ClaraCity of Santa Clara Page 1 of 10 Printed on 10/3/2025 Meeting Agenda October 7, 2025
5:30 PM INTERVIEWS AND APPOINTMENTS FOR THE NEIGHBORHOOD UNIVERSITY RELATIONS
COMMITTEE
Call to Order in the Council Chambers
Confirmation of Quorum
1. Interviews and Appointments of Representatives to the Neighborhood University Relations Committee.
25-1069
Recommendation: 1. Conduct Interviews and Appoint one Applicant to the Committee Member position of Old Quad
Resident representative to the Neighborhood
University Relations Committee to serve a
four-year term beginning October 7, 2025 and
ending October 7, 2029;
2. Conduct Interviews and Appoint one Applicant to
the Committee Member position of Property
Owner/Landlord representative to the
Neighborhood University Relations Committee to
serve a four-year term beginning October 7, 2025
and ending October 7, 2029;
3. Establish two Eligibility Lists for six months should a vacancy occur in the Committee Member
position of the Old Quad Resident representative
or Owner/Landlord representative Committee
Member positions; and
4. Appoint Sean Collins and Steve Ross as Santa
Clara University staff representatives and Shea
Mulqueeney as a Santa Clara University student
representative to serve as Committee Members
on the Neighborhood University Relations
Committee - each to serve a four-year term
beginning October 7, 2025 and ending October 7,
2029.
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
September 30, 2025
Interviews and Committee Appointments - 5:30 PM | Regular Meeting - 7:00 PM Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda October 7, 2025
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
2.A Proclamation of October 2025 as Hindu American Awareness & Appreciation Month
25-1057
2.B Proclamation of October 2025 as Breast Cancer Awareness Month
25-1058
2.C Proclamation of October 2025 as Cybersecurity Awareness Month
25-842
2.D Proclamation of October 5, 2025, to October 11, 2025, as Public Power Week
25-935
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Board, Commissions and Committee Minutes25-19
Note and file the Minutes of:
Station Area Task Force - July 17, 2025
Station Area Task Force - August 21, 2025
Audit Committee - June 12, 2025
Board of Library Trustees - August 18, 2025
Recommendation:
3.B Action to Adopt a Billboard Relocation Agreement
(PLN24-00424)
with Outfront Media LLC to Install a
Single-Sided Digital LED Billboard, Located at 1700 Duane Avenue
25-972
Based on the Planning Commission recommendation,
consistency with the City policy and the Santa Clara
City Code, staff recommends that the City Council
approve the Billboard Relocation Agreement for the
Single-Sided Digital LED Billboard Located at 1700
Duane Avenue on the terms and in substantially the
form presented in a final form approved by the City
Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda October 7, 2025
3.C Action to Authorize the Use of City Electric Forces for Public Works
at 3025 Raymond Street and Various Locations Along
Tasman Drive
25-936
1. Determine that the proposed action is exempt
from CEQA pursuant to Section 15302 (Class 2 -
Replacement or Reconstruction) of Title 14 of the
California Code of Regulations; and
2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
located at 3025 Raymond Street and various
locations along Tasman Drive with an estimated
cost of $144,773 are better performed by the City
with its own employees based on the information
set forth in this Report to Council and authorize the
performance of these public works consistent with
this authorization.
Recommendation:
3.D Action on Adoption of a Resolution Establishing the Necessary Findings
of Fact for Modifications to the California Building
Standards; Action on Introduction of an Ordinance Amending Title 15 (“Municipal Fire and Environmental Code”) of “The Code of the City of Santa Clara, California” for the Adoption of the 2025 California Fire Code; and Setting October 21, 2025, for a Public Hearing on Adoption of such Ordinance
25-939
1. Waive first reading and approve the introduction of
an Ordinance amending Chapter 15.60 of the
Santa Clara City Code (“Santa Clara Municipal
Fire and Environmental Code”) for the adoption of
the 2025 California Fire Code;
2. Adopt a Resolution Making Findings of Fact
Necessary for the Specific Modification to 2025
California Fire Code Reflected in the Proposed
Ordinance, and
3. Set a public hearing on October 21, 2025,
pursuant to the California Government Code
Section 50022.3 for adoption of the Ordinance.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda October 7, 2025
3.E Action on Adoption of a Resolution Establishing the Necessary Findings
of Fact for Modifications to the California Building
Standards; Action on Introduction of an Ordinance Amending Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” for the Adoption of the 2025 California Building Standards Code, Including Updates to the City’s “Reach Code”; and Setting October 21, 2025 for a Public Hearing on Adoption of such Ordinance
25-983
1. Waive first reading and Introduce an Ordinance
amending Chapter 15.05 ("Administrative Code"),
Chapter 15.15 (“Building Code”), Chapter 15.17
(“Residential Code”), Chapter 15.18 ("Property
Maintenance Code"), Chapter 15.20 (“Electrical
Code”), Chapter 15.30 (“Mechanical Code”),
Chapter 15.35 (“Plumbing Code”), Chapter 15.36
(“Energy Code”), Chapter 15.37 (“Historical
Building Code”), Chapter 15.38 (“Green Building
Code”), and Chapter 15.75 ("Existing Building
Code") of Title 15 (“Buildings and Construction”) of
“The Code of the City of Santa Clara, California”
for the adoption of the 2025 California Building
Standards Code;
2. Adopt a Resolution Making Findings of Fact
Necessary for the Specified Modifications to the
2025 California Building Code and 2025
California Residential Code Reflected in the
Proposed Ordinance;
3. Adopt a Resolution Making Findings of Fact
Necessary for the Specified Modifications to the
2025 California Energy Code and 2025 California
Green Building Standards Code Reflected in the
Proposed Ordinance; and
4. Set a public hearing on October 21, 2025,
pursuant to California Government Code Section
50022.3 for adoption of the Ordinance.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda October 7, 2025
3.F Action to Delegate Authority to the City Manager to Negotiate and
Execute a Second Amendment to Lease with Gahrahmat
Family Limited Partnership II, LP to Extend the Existing Lease for Office Space at 881 Martin Avenue, Santa Clara, with Total Costs Not to Exceed $6 Million
25-1043
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Class 1 -
Existing Facilities) of Title 14 of the California
Code of Regulations;
2. Authorize the City Manager to negotiate and
execute the Second Amendment to Lease
Agreement with Gahrahmat Family Limited
Partnership I, LP, for the property at 881 Martin
Avenue, to extend the term for up to five years, with
total costs not to exceed $6,000,000, subject to
the review and approval as to form by the City
Attorney; and
3. Authorize the City Manager to (1) take any
necessary actions to implement and administer
the amended lease agreement for 881 Martin; and
(2) execute amendments to the agreement,
provided that such amendments do not include any
additional compensation or lease term extensions,
and are subject to review and approval as to form
by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda October 7, 2025
3.G Action on a Resolution Adopting and Approving the
Implementation
of a Section 401(a) Deferred Compensation
Plan and Authorizing Execution of Side Letter Agreements with Bargaining Units for City Contributions Towards Deferred Compensation Pursuant to the 401(a) Plan
25-1028
1. Adopt a Resolution adopting a Section 401(a)
Deferred Compensation Plan,
2. Approve the implementation of a Section 401(a)
Deferred Compensation Plan;
3. Authorize and delegate to the City Manager the
execution of all documents necessary to
implement the Section 401(a) Deferred
Compensation Plan, and to execute future
documents as necessary to continue
administration of the Plan; and
4. Execution of Side Letter Agreements with
bargaining units reflecting the use of a 401(a) Plan
(rather than the 457(b) Plan) for City contributions
towards deferred compensation.
Recommendation:
3.H Action on a Resolution Approving the 2026 Historical and Landmarks Commission Calendar of Meetings
25-1042
Adopt a Resolution approving the 2026 Historical and
Landmarks Commission Calendar of Meetings.
Recommendation:
3.I Action on a Resolution Approving the 2026 Civil Service Commission Calendar of Meetings, and Setting the Number and Start Time of Regular Meetings of the Civil Service Commission 25-1091
Adopt a Resolution approving the 2026 Civil Service
Commission Calendar of Meetings and setting the
number and start time of regular Civil Service
Commission meetings.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda October 7, 2025
3.J Action on Resolution for an Exception to the 180 Day Waiting Period to Appoint Kathy Bunce, A Retired Annuitant To Serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Community Development Department to Perform Work as a Management Analyst
25-1098
Adopt a Resolution for an Exception to the 180 Day
Waiting Period To Appoint, Kathy Bunce, A Retired
Annuitant To Serve as Temporary Extra Help
(Government Code Sections 7522.56 and 21224) in
the Community Development Department to Perform
Work as a Management Analyst.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
4. Update on the Santa Clara Valley Transportation Authority’s Bart
Silicon Valley Phase II Extension Project and Action on a Revision to the West Portal Early Works Construction
Transportation Management Plan for the Project
25-948
1. Approve the Revision to the West Portal Early
Works Construction Transportation Management
Plan for the VTA’s BART Phase II Extension
Project in the form presented; and
2. Authorize the City Manager or designee to
approve minor modifications, such as annual
updates or supplemental plans, to the CTMP, if
needed.
Recommendation:
5. Note and File the City Auditor’s Office Report on the Audit of the City’s Building Permitting Process (Deferred from September 23, 2025)
25-1096
Note and file the City Auditor’s Office Report on the
Audit of the City’s Building Permitting Process.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda October 7, 2025
6. Public Hearing: Action on an Appeal (PLN25-00362) of the Planning Commission’s Denial of a Modification to a Conditional Use Permit (PLN24-00392) to Change Existing Conditions of Approval for the Existing Subaru Dealership Located at 3225 Stevens Creek Boulevard.
25-978
Sustain the Appeal and Adopt a Resolution approving
the Modification to the Conditional Use Permit to
change existing Conditions of Approval for the
existing Subaru Dealership at 3225 Stevens Creek
Boulevard to allow trash pick-up on Cecil Avenue,
subject to Findings and Conditions of Approval.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next scheduled special meeting is on Tuesday, October 14, 2025 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda October 7, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting