City of Santa Clara
Special Meeting Minutes
Board of Library Trustees
Board
Approved
6:00 PM Hybrid Meeting, Edinger Room
Central Park Library
2635 Homestead Rd
Santa Clara, CA 95051
08/18/2025
Special Meeting
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Board of Library Trustees to commence and convene on August 18, 2025 at 6:00 PM for a Special Meeting held as a hybrid meeting to consider the following matter(s) and to potentially take action with respect to them.
6:00 PM BOARD SPECIAL MEETING
The City of Santa Clara is conducting the Board of Library Trustees meeting in a hybrid manner (in- person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca-gov.zoom.us/j/85864257230
Meeting ID: 858 6425 7230 or
o Phone: 1(669) 900-6833
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08/18/2025Board of Library Trustees Meeting Minutes
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak. -
Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute. - If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.
CALL TO ORDER AND ROLL CALL
Chair Evans called the meeting to order at 6:02 PM.
CONSENT CALENDAR
1 25-774 Action on the Board of Library Trustees Meeting Minutes of June 2, 2025 Recommendation: Approve the Board of Library Trustees Meeting Minutes of June 2, 2025 A motion was made by Trustee Huynh, seconded by Vice-Chair Ricossa to approve staff recommendation.
Aye: Chair Evans, Trustee Huynh, Trustee Mohammed, Vice-Chair Ricossa, and TrusteeTryforos
5 -
Chair Jonathon Evans, Trustee Daniel Huynh, Trustee G. Salim Mohammed, Vice-Chair Stephen Ricossa, and Trustee Debbie Tryforos Present 5 -
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PUBLIC PRESENTATIONS
JoAnn Davis
, Executive Director of the Santa Clara City Library
Foundation and Friends invited the Board to the upcoming 25th Anniversary celebration of the Foundation, which will be celebrated with an event at the Triton Museum on May 16, 2026. Book sales will be held as part of Art & Wine Festival celebrations on September 13 and 14, 2025.
The Foundation will also hold book sales on September 19 and 20, 2025 at Central Park Library, as well as hosting a booth at the Parade of Champions on October 4, 2025. The Foundation will be supporting the upcoming 70th Anniversary of Mission Branch Library, which will be celebrated on November 1, 2025 with fun events and activities. Holiday closures of the Library on September 1, 2025 for Labor Day, and September 9, 2025 for Admissions Day were shared. The Board was informed that the Board of the Santa Clara City Library Foundation and Friends will be prioritizing visiting more Library programs and increasing visibility in the community.
GENERAL BUSINESS
2 25-775 Election of Board of Library Trustees Chair and Vice Chair for FY 2025/26 Recommendation: Elect a Chair and Vice-Chair of the Board of Library Trustees for FY 2025/26.
City Librarian Wong shared that Chair Evans had requested her assistance in collecting nominations for the election of the Chair and Vice-Chair
for the Board, required at the first meeting after July 1, 2025.
Chair Evans was nominated again for Chair, and Trustee Tryforos was nominated for the role of Vice-Chair. Both Trustees accepted their nominations.
A motion was made by Trustee Mohammed, seconded by Trustee Huynh to elect Chair Evans for the role of Chair and Trustee Tryforos for the role of Vice-Chair.
Aye:
Chair Evans, Trustee Huynh, Trustee Mohammed, Vice-Chair Ricossa, and Trustee Tryforos
5 -
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25-865 Informational Report to the Board - Trail of the Book: The Lifecycle of Materials in the Santa Clara City Library
Recommendation: Note and file informational report.
An informational presentation was shared with the Board by Adult Services Program Coordinator Jason Thomas and Technical Services Program Coordinator Yu-Lan Chou which told the story of the lifecycle of library materials, from selection through cataloging, use and eventual disposal. Staff answered questions from the Board addressing topics such as how books are wrapped to last longer, where they are purchased from and why, and how the collection budget is allotted between youth and adult materials. Discussion included the selection and weeding processes and how these differ between print and electronic materials. 3 25-874
Action to Review and Approve Work Plan 2025
Recommendation: Action to Approve Final Work Plan 2025.
City Librarian Wong shared updated information with the Board about the work plan review process, which was updated so that all Board and Commission work plans will go to Council as part of a single report. The Board expressed frustration with ongoing changes to the process and format for work plan review with Council. Further revisions were made to work plan language, and corrections were made to the names and term dates listed. The Board requested that staff integrate charter language into the work plan, and it was agreed that the Board would adopt the work plan in concept, and have staff updates shared with Chair Evans before sending to Council.
A motion was made by Trustee Ricossa, seconded by Vice-Chair Tryforos, to approve the work plan as amended to include city charter language under section 1013.
Aye:
Chair Evans, Trustee Huynh, Trustee Mohammed, Trustee Ricossa, and Vice-Chair Tryforos
5 -
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STAFF REPORT
City Librarian Wong introduced the Board to Deputy City Attorney Huyen Nguyen, recently assigned as the City Attorney's Office liaison to the Library. The Board was informed that while the Library had previously waived overdue fines, the outstanding balances of overdue fines still need to be waived. There is no loss in budgeted revenue as a result of this request, which will be reviewed by Council at the September 16, 2025 council meeting. City Librarian Wong shared that the Strategic Plan was nearing completion, and would be brought to the Board for final review at the regular meeting on September 8, 2025. The draft Strategic Plan was reviewed with the Board. A 2x2x3 is being scheduled with to include staff, members of the Board and members of Council to allow review of the Library Strategic Plan and Facilities Master Plan, both of which are nearing completion. An update was provided that a graduation ceremony for graduates of the Career Online High School program will be held in on a weekend in October, and invitations will be shared with the Board should they be available to support the graduates. The Board was reminded that the 25th anniversary of the Foundation will take place in 2026, and that the Foundation Board's priorities will be shared with the Board. A reminder for Art & Wine Festival was shared, scheduled for September 13 and 14, 2025, with the Library open both days of the festival from 10:00 AM to 5:00 PM. The Library will be hosting a variety of programs during Art & Wine Festival, with Bookmobile mobilized in the Kids' Kingdom and storytime at Magical Bridge playground. After the festival, from September 16 to 19, 2025, major asphalt work will be completed in the front and side parking lots at Central Park Library. During this time, parking will still be available in the underground parking lot, and behind the Library towards the International Swim Center. An all-day staff training on de-escalation skills scheduled for October 21, 2025 was reported to the Board, which will likely result in the Library being closed for the full day. Other news shared with the Board was the new LOTE4Kids application added by the Library, which provides children's books translated into 90 different languages, with good quality translations.
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TRUSTEES REPORT
Trustee Huynh reported that he met Adult Services Program Coordinator Jason Thomas at a local history event at the Library, which featured a nice lecture and good turnout. He observed that there were no storytimes from August through September 5th, which Assistant City Librarian Mila Rianto explained was a traditional break after Summer Adventure, for staff to wrap up summer program efforts and begin planning fall programming.Trustee Huynh inquired about an unhoused community member blocking the walkway outside the building. Staff discussed the help available through the Library's security guard, the role of police should community members become disruptive or threatening, and community resource information often shared with unhoused Library visitors, including TRUST and Care Solis. Trustee Mohammed noted a misspelling of his name in the May minutes, where his name was misspelled Mohammad, and it was agreed to note in these June 2025 minutes the correct spelling to use going forward.
ADJOURNMENT
The meeting was adjourned at 8:05 PM.
A motion was made by Trustee Huynh, seconded by Trustee Ricossa to adjourn the meeting.
Aye: Chair Evans, Trustee Huynh, Trustee Mohammed, Trustee Ricossa, and Vice-Chair Tryforos
5 -
The Board of Library Trustees Meeting is adjourned to September 8, 2025, at 6:00 PM.
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The time limit within which to commence any lawsuit or legal challenge to any quasi- adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final.
Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
MEETING DISCLOSURES
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