Agenda packet — City Council and Authorities Concurrent, August 25, 2026 (part 1 of 4)

Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
Tuesday, August 25, 2026 6:00 PM
Council/Boardmember Chahal will be participating remotely from the following location:
627 Sector 11 Panchkula HR India
**REVISION: RTC 26-920 moved to Consent Calendar.

The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).

City of Santa Clara Page 1 of 9 Printed on 8/21/2026
City of Santa Clara Meeting Agenda
Call and Notice of Special Meeting of the City Council
Followed by
Joint Meeting of the City Council and Authorities
Concurrent & Santa Clara Stadium Authority Board
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page (https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

Meeting Agenda August 25, 2026
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara, to commence and convene on August 25, 2026, at 6:00 PM to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
6:00 PM SPECIAL COUNCIL MEETING
Call to Order in the Council Chambers
Confirmation of Quorum

CIVIL SERVICE COMMISSION INTERVIEWS

1. Action to Conduct Applicant Interviews and Appoint Two Applicants to the Civil Service Commission to Serve One Partial Term ending June 30, 2028, and One Full Term Ending June 30, 2030
26-903
Appoint Two Applicants to the Civil Service
Commission, to serve One Partial Term Ending June
30, 2028, and One Full Term Ending June 30, 2030;
and Establish an Eligibility list for 6 Months.

Recommendation:
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS

2.A Recognition of Outgoing Commissioners on the Board of Library Trustees, Civil Service Commission, Cultural Commission, Historical and Landmarks Commission, Parks and Recreation Commission and Senior Advisory Commission
26-323

2.B Recognition of the 2026 Mission Meets the Moment Campaign Sponsors
26-809
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Meeting Agenda August 25, 2026

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

3.A Action to Authorize the City Manager to Negotiate and Execute Amendments to the Agreement with Impec Group, Inc. for
Citywide Janitorial Services
26-419

1. Authorize the City Manager or designee to
negotiate and execute amendments to the
agreement with Impec Group, Inc. for citywide
janitorial services to increase the maximum
compensation to an amount not to exceed
$16,692,533, subject to the appropriation of funds
and final review and approval as to form by the
City Attorney; and

2. Authorize the City Manager or designee to take
any actions necessary to implement and
administer the agreement with Impec Group, Inc.,
including exercising up to three one-year options
to extend the term through June 30, 2031, and to
negotiate and execute future amendment(s) to: (a)
add or delete City facilities or related services, (b)
adjust rates consistent with market conditions, and
(c) make de minimis changes, subject to above
maximum compensation amount and final review
and approval as to form by the City Attorney.

Recommendation:

3.B Action on a Historical Preservation Agreement (Mills Act Contract) (File No. PLN26-00042) for 1261 Jackson Street 26-717

1. Determine that the project is categorically exempt
from CEQA pursuant to CEQA Guidelines Section
15331 (Class 31 - Historical Resource Restoration
/ Rehabilitation); and

2. Authorize the City Manager to execute a Mills Act
Contract and 10-Year Restoration and
Maintenance Plan associated with the property at
1261 Jackson Street in a final form approved by
the City Attorney.

Recommendation:

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Meeting Agenda August 25, 2026

3.C Report on Actions Taken During City Council Recess period from July 15, 2026, through August 17, 2026
26-798
Note and file the Report on Actions taken During City
Council Recess period from July 15, 2026, through
August 17, 2026.

Recommendation:

3.D Review and Approve each Board, Commissions, and Committee Annual Workplan for FY 2026-2027
26-874
Review and Approve each Board, Commissions, and
Committee FY 2026-2027 Workplan
Recommendation:

3.E Action to Designate a Voting Delegate and Alternate Delegates for the 2026 League of California Cities Annual Conference and Expo on September 23-25, 2026
26-920

1. Designate City Councilmember Kevin Park as the
Voting Delegate for the 2026 League of California
Cities Annual Conference and Expo; and

2. Designate Alternate Voting Delegates, if any, for
the 2026 League of California Cities Annual
Conference and Expo
Recommendation:

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

4. Informational Report on Stadium Authority and Stadium Manager Meetings for the Period January 1 to March 31, 2026 26-756
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and
corresponding summaries for the period of January 1
to March 31, 2026.

Recommendation:

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS
City of Santa Clara Page 4 of 9 Printed on 8/21/2026
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Meeting Agenda August 25, 2026

5. Public Hearing: Action on Appeal (PLN26-00318) of a Project Located at 860 and 858 Civic Center Drive and 1526 Alviso Street of an Approval of an Architectural Review Permit (PLN24-00533) for the Demolition of Existing Buildings and Construction of Three Separate Multi-Family Buildings Resulting in 14 Townhomes and a Duplex Building With Commercial
Space and Determination of Statutory Exemption from CEQA per Public Resources Code Section 21080.66 (AB 130 (2025)) 26-728

1. Determine the project to be exempt from California
Environmental Quality Act (CEQA) pursuant to
Public Resources Code Section 21080.66 (AB
130 (2025)); and

2. Conduct the public hearing, consider all evidence
presented and unless the Council determines that
the AB 130 CEQA Exemption is inapplicable or
that the Project would result in a specific adverse
public-health or safety impact, adopt the resolution
overruling the appeal and upholding the decision
to approve the Architectural Review permit for the
demolition of existing buildings and construction of
three separate multi-family buildings, including an
eight-unit townhome building, a six-unit townhome
building, and a two-unit residential building with
two accessory dwelling units and 715 square feet
of commercial space, located at 860 and 858
Civic Center Drive and 1526 Alviso Street, subject
to findings and conditions of approval.

Recommendation:

City of Santa Clara Page 5 of 9 Printed on 8/21/2026
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Meeting Agenda August 25, 2026

6. Public Hearing: Action on a Vesting Tentative Subdivision Map (PLN24-00665) for 147 Units and One Commercial Building Located at 3521 and 3591 Homestead Road, Subject to Senate Bill (SB) 330 (2019). CEQA: Determine that the Vesting
Tentative Map Application is Within the Scope of the Adopted MND
26-808

1. Determine that the proposed subdivision is within
the scope of the adopted Mitigated Negative
Declaration (MND) prepared for the project and no
further analysis is required; and

2. Adopt a resolution approving the Vesting Tentative
Subdivision Map for the reconfiguration of
adjacent parcels and subdivision for condominium
purposes for 147 units and for one commercial
building located at 3521 and 3591 Homestead
Road, subject to findings and conditions of
approval.

Recommendation:

7. Consideration of a Historic Resource Designation for the Tiburcio Vásquez Gravesite Located in Santa Clara Mission Cemetery
26-512
The Historical and Landmarks Commission
recommends that the City Council approve the
designation of the gravesite of Tiburcio Vasquez,
located within the Santa Clara Mission Cemetery, as
a local landmark and include it on the City’s Historic
Resource Inventory.

Recommendation:

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Meeting Agenda August 25, 2026

8. Action on the City Council's Response to the Santa Clara County Civil Grand Jury Report Entitled "Pothole Damage:

Improving claims processes within Santa Clara County"
26-908

1. Discuss and approve a final response to the Civil
Grand Jury Report entitled "Pothole Damage:

Improving claims processes within Santa Clara
County" and direct the City Attorney to prepare the
formal response consistent with City Council
direction; and

2. Authorize the City Manager to submit the City’s
response to the Civil Grand Jury Report in the form
approved, subject only to finalization of response
language, as directed, and any technical,
conforming, non-substantive modifications
approved by the City Attorney, to the Honorable
Julie A. Emede, Presiding Judge, Superior Court
of California, County of Santa Clara, no later than
September 10, 2026.

Recommendation:

9. Action on the City Council's Response to the Santa Clara County Civil Grand Jury Report Entitled "VTA’s Management and Oversight of BART Silicon Valley Phase II"
26-915

1. Discuss and approve a final response to the Civil
Grand Jury Report entitled "VTA’s Management
and Oversight of BART Silicon Valley Phase II"
and direct the City Attorney to prepare the formal
response consistent with City Council direction;
and

Recommendation:

REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS City of Santa Clara Page 7 of 9 Printed on 8/21/2026
Joint Council and Authorities Concurrent &
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Meeting Agenda August 25, 2026

10. Action on a Council Written Request (Council Policy 030) Submitted by Councilmember Jain to Place an Item on a Future Agenda Regarding a Dedicated Manager Responsible for
Sustainability Activities such as Increasing Recycling, Reducing Water Usage, Increasing Composting, and Reducing Carbon Emissions, and Tracking Related Metrics
26-776
Recommendation: Staff makes no recommendation.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
The next regular scheduled meeting is on Tuesday, September 15, 2026, in the City Hall Council Chambers.

City of Santa Clara Page 8 of 9 Printed on 8/21/2026
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Meeting Agenda August 25, 2026

MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

California Government Code Section 84308, most recently amended by SB 1243, commonly referred to as the "Levine Act," prohibits a local elected official or quasi-judicial appointed official from participating in any action related to a contributor’s contract, license, permit, or use entitlement if he/she/it receives any campaign contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision has been made, from the party, participants, or agents in the proceeding. Parties, Participants or Agents for a proceeding involving a license, permit, or other use entitlement pending before the City Council or a City quasi-judicial body must complete the California Levine Act Disclosure Statement prior to their proceeding.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

City of Santa Clara Page 9 of 9 Printed on 8/21/2026
Joint Council and Authorities Concurrent &
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Meeting Agenda August 25, 2026

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-903 Agenda Date: 8/25/2026

REPORT TO COUNCIL

SUBJECT
Action to Conduct Applicant Interviews and Appoint Two Applicants to the Civil Service Commission to Serve One Partial Term ending June 30, 2028, and One Full Term Ending June 30, 2030

BACKGROUND
At the February 24, 2026, City Council meeting, Council declared one vacancy; and on May 13, 2026, Commissioner Pumarejo submitted a resignation effective June 2026 creating a second vacancy to fill one partial term ending June 20, 2028, and one full term ending June 30, 2030. At the June 30, 2026, Special City Council meeting the Council conducted the annual Board, Commissions and Committees interviews. The two applicants who applied withdrew from the process due to emergencies, therefore the vacancies were not filled. A recruitment took place between July 3, 2026, and August 7, 2026 yielding 4 applications.

Advertising of the vacancies was done via the City’s website, social media outlets and Santa Clara weekly. The City Clerk’s Office also emailed vacancy notification to all parties listed on the email vacancy interest list.

DISCUSSION
The City Clerk’s Office held a recruitment and received four (4) applications by the August 7, 2026, 5:00 p.m. deadline.

Based on past practice upon appointment to fill a vacancy, the City Council may choose to establish an eligibility list with an applicant(s) of their choice for six months should a vacancy arise.

The City Clerk’s Office proceeds with the recruitment/interview process with the following candidates:

1. Barbara Estrada

2. Karl Lopes

3. Tyrrell Nelson

4. Timothy Tsai
Each applicant met the requirement of being a qualified elector of the city verified by the Santa Clara County Registrar of Voters Office, and a resident of the City of Santa Clara and have each submitted proof of residency.

Attached are the voting guidelines (Attachment 2) for the appointment of Boards and Commissions members, which outline the process for conducting interviews. The City Attorney’s Office has provided a Conflict Review for each applicant (Attachment 3).

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26-903 Agenda Date: 8/25/2026

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
There is no additional cost to the city other than administrative staff time and expense.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Appoint Two Applicants to the Civil Service Commission, to serve One Partial Term Ending June 30, 2028, and One Full Term Ending June 30, 2030; and Establish an Eligibility list for 6 Months.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Applications

2. Voting Guidelines

3. Conflict Review
City of Santa Clara Page 2 of 2 Printed on 8/21/2026
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Board / Cornrission / Comrittee Appl}'ng for:*
Name*
: Barbara A Estrada
ke )'OI.I a registered voter and resident the City of Santa Clara?* (Mist be a registered voter at time of application)
r- Yes
Jlddress"
Street Pddress
Address Line 2
City
Santa Clara
Postal / Z'P Code
95051
Erniil*
PrirreryPhone Nunt>er*
Secondary Phone Nunt>er
r No
Provide two fonns of Proof of Residency in the City of Santa Clara (Must be a resident of the city of santa clara at time of application) .4ittachrn!nt 1 •
Barbara A Estrada Dr Lie ,i:df
.41ttachrn!nt 2 *
Batbara A Estrada santa clara L~ilities Bill .pdf
Present en.,1oi,er *
650 Holloway, LLC
Sleepy 4210, LLC
Aloha Mobile Home Park. LLC
Job Title*
' Chielf Operations Administrator
Have )'OI.I attended a meeting of this Board/Cormission?* r Yes r- No
State I Province I Region
CA
Country
USA
368.3KB
695.64KB
Previous Government Bodies/ Elective Offices Applicant has served Govemrrent Bodies/ Elective Offices Position/ Office Held: Date f\VY'(
Civic or Charitable Organizations to which .Applicant has belonged:

Civic or Charitable Organizations
: Santa Clara Women's League
1 California State Retirees
2 Posltion(s) Held:

Treasur~r and elected Presient January 2027
Chap~r President
Special Interests, Hobbies or Talents
Beihg active in the comrrunity. I was a state employee for 40+ years and b1ing HZR civil service exp~rience to this position College, Professional, Vocational Schools Attend
High Schoo~ College, Professional, Vocational School Major Subject . Will~w Glen High School math
Special awards or recognition received:

Stale of California Slate Fund Supervisory of the Year 2005 Certificate of Recognition Leadersnip Santa Clara 2013
City of Santa Clara Recognition for Servcing on the Senior Advisory Comission 201 0 - 2019 Ca1tfo111ia Legislature Assembly Certificate or Recognition for service signed by Kan sen Chu 2019 Date
7/1/2024
7/1/2010
Date
6/10/1968
Please state reasons 'Mly you want to beeo1m a meni>er « this Board/COlfflisslon/Connittee, including Vt'hat specific objectives )OU would be working toward as a meni>er of this advisory board:

I believing in giving back to my community. As a previous c.ommisioner 8 + years on the Senior Advisory Commssion in the city ol Santa Clara I am fanilliar with protocols, expectations and procedures I was also appointed to the special commttee to dete1mine redrawing and making recommendallon for the city new voting districts.

My hope is to bring my experiences and personel knowledge to the co_:171rission.

MY other information v.mch J10U feel would be useful to the City Council in reviewing )OUr application:
1 8<penences
11 years in Personnel as a Personnel Manager -Agnews Oi:?veloprnent Facility. Experience in determining salaries schedules, benefits and budgets. 17 years of experience with State Compensaton Insurance fund as a senior claim; adjuster/Auditor Manager administering benefits, mvestagat,ons, Staff co-supe1Visorfor staff department of 50. Fam liar with labor contracts and 'benefits. Happy to answer any additional questions during the interview in more detail if needed. I currently oversee a multiple million dollar business operation with no operations In the city of Santa Clara with no conflict of interest concerning this position. I have been a resident of Santa Clara for 48 years. /Ire ~ associated INlth any Organlzationl Effllloymint that night be deelTl!ld a conflict of Interest In perfoming )OUr duties If appointed to this position?*
r- Yes r. No
City policy directs all advisory bodymeni>ers not to vote on natters v.ttere there exists a potential conflict of interest, 11\buld yo1.1 be willing to abstain from voting if such a conflict arises?*
r. Yes
Signature
Date
7/13/2026
r- No
Board / Comrission / Cormfflee JA)~ng tor:*
Nan11*
Karl lopes
Pre you a registered voter and resident the City al Santa Clara?* (Mist be a registered voter at time of application)
r. Yes
.tddress*
Street Address
Address Line 2
-
City
Santa Clara
Postal / Zip Code
; 95050 ____ _ _
Emlil*
'--- ·
Prima,yPhone Nuntier*
Secondary Phone Nunt>er
r No
Provide two toms of Proof of Residency in the City of Santa Clara (Mist be a resident of the city of santa clara at time of application) Pttachrrent 1 *
attachmen!O.pdf
Jlttachment z*
allachmenl1 .pdf
Present ~o)'lr*
Last worked at Google. CurrenUy at home.

Job Title* r - - -
L6 Software Engineer (IC)
Have you attended a meeting af this Board/Cormission?"
r Yes r- No
State / Province / Region
CA
Country
USA

2.69.VB

2.37MB
Previous Government Bodies/ Elective Offices Applicant has served Govermnmt Bocies/ Elective Offices Position/ Office Held:
- ···---- -----1
Date
Civic or Charitable Organizations to which ,Applicant has belonged:

Civic« Charitable Organizations Posltion(s) Held: Date
1,ow
Special Interests, Hobbies« Talents
j Interests - Reading (Mostly non-fiction nowadays).

Bicycling
Systems theory and Polley building
Community Awareness and Cormiunity Building.

College, Professional, Vocational Schools Attend
High Schoo~ College, Professional, Vocational School Maj« Subject Date Special awards or recognition received:

Please state reasons "'1yyou want to becorre a ment>er cl 1t11s Board/Conmlssion/Ccrmfflee, including what specific objectives you would be v.ortcing toward as a mermer of this advisory board:

Jny other Information YAtich you feel would be useful to the City Council in revlelo\ing your application:
/Jre you associated v.ith any Organization/ Eff1>1oyment that night be deemed a conflict d interest in perforning your duties if appointed to this position?*
r Yes r. No
City policy directs all advisory body ment>ers not to vote on matters v.Mre there exists a potential conflict of Interest. Would you be willing to abstain from voting if such a conflict arises?*
r- Yes
Signature
Date
7/8/2026
r No
Sign
Board / Ccrmission / Comrittee App¥f19 for:*
I Civil Service Comnission
Nam*
I Tyrrell Nels~
/Jte you a registered voter and resident the City of Santa Clara?* (Mist be a registered voter al time of application)
r:' Yes
Address*
Street Address
Address Line 2
City
Santa Clara
Postal / Zip Code
95050
Emlil*
Prirray Phone Nurmer*
r No
[iiiijll!!llll!IL_---=-: __
Secondary Phone Nurmer
l
Provide two fom& of Proof of Residency In the City of Santa Clara (Mist be a resident of the city of santa clara at time of application) Jlttac:hnBnt 1 *
a...pdf
.attac:tmwnt 2*
lES_ID_ Cad_-_ CA-1.pdf
Present En-.,lo)er*
rNautilus Bio (Last oayTu;; 1st)
Job Title* ---
Have you attended a !Meting d this BoardfCormission?*
r Yes r- No
State I Province / Region
CA
Country
USA

3.74MB

29.37KB
Previous Government Bodies/ Elective Offices Applicant has served Govemrmnt Bodies/ Eledive Offices Position' Office Held:
'"'
Date

RECEIVED
JUL 0'6 2026
City Clerk's Office
City of Santa Clara
Civic or Charitable Organizations to which Applicant has belonged:

Civic or Charitable Organizations Positlon(s) Held: Date ~ w --
Special Interests, Hobbies or Talents -- -- -- --- 1 enjoy being involved in my comm.mity and am interested in learning more about how Santa Clara works al the local government level. This applicaton process has made me e11en more aware of how nueh resident participation matters, and I would like to continue finding ways to contribute.

I Outside of work, I enjoy gardening, walking in Santa Clara parks, spending time outdoors, traveling with my husband, and attending local community events. I'm naturally curious and like understanding how systems work, whether that is in my professional life, in the com1nunity or in everyday problem-solving.

Some of the talents I would bring are listening, asking thoughtful questions, staying organized, following through. and helping bring clarity when a situation reels complex. I also enjoy mentoring and working with people from different I backgrounds and perspectives. I think I would bring a practical, steady, ~n~ open-minded approach to the Commssion.

College, Professional, Vocational Schools Attend
High Schoo~ College, Professional, Vocational School Major Subject SUNY Brockport ~iopsychology
Special awards or recognition received:

Date
4/5/1999
Please state reasons \Mly)'DU want to becorJI! a rrentJer of this Board/Comnission/Cormittee, Including what specific objectives )'DU would be wcning toward as a mentJer of this adviscly board: -- -- -- 1 am interested in serving on the Civil Service Commission because I want to become a more engaged Santa Clara I resident and contribute to the City in a way that aligns with rrr-; professional experience and values. After going through the Parks and Recreation Conmss1on interview process, my interest in public se,vlce has only grown. I appreciated the opportunity lo participate in the civic process, and I would be grateful for the chance to continue pursuing a ro!e where I can seNe the corrmunity m a meaningful and responsible way. The Civil Service Commission interests me because ,ts wor'i< 1s rooted in fairness, accountability, process, ano public trust. Throughout my career, I have worked In leadership and service roles where consistency, documentation, thoughtful revie,w, and objective decision-making were essential. I have led teams, reviewed complex issL1es, supported training and process improvement. and worked across different groups to help ensure decisions were practical, fair, and well-suppo1ied.

Ir appointed, my objectives would oe to st1pport a fair and consistent civil service process, approach matters with objectivity and respect. and help ensure that employees, apf?hca11ts, and the City are served by cieal', thoughtful, and accountable review. I would also want to learn the City's civil service rules and respons1bIlIt1es carefully so that I could contribute m a way that is inforrred balanced, and useful.

While I do nol have prior municipal civil service experience, I IM'.)uld bring a strong service rrindset, professional judgment. and a sincere wfllingness to listen, learn, and do the work thoughtfully. I would be honored to serve Santa Clara in this capacity and to contribute to a commission that supports fairness, fntegmy, and ~st in City government. kty other infomation IMlich )'DU feel would be useful to the City Council In reviewing ~ appicatlon: - - -- - would want the City Council to know that I would take this role seriously and come into 1! prepared, thoughtful, and willing to learn. While rrrf background is not in municipal government, much of my career has involved work where fairness, good judgment, confidentiality, and clear decision-making mattered.

I have spent years working across different teams, listening to different perspectives, asking questions, solving problems, and helping IT'ake processes more consistent and easier lo follow. I think those experiences would translate well to the Civil Service Commission, especially in a role where objectivity, accountability, and trust ,n the process are so important.

If appointed, I would not come In assuming I know everything. I would take the time to learn the City's civil service rules, understand the responsibilities of the Commission, ancf contribute in a steady and constructive way. I see this as a meaningful opportunity to serve Santa Clara while continuing to become a more engaged and informed member of the community. __ _ ___ __ __ _ __ _
/Ire )'DU associated with any Organization/ ~o~nt that mght be deemed a conflict af interest in perfoming your duties if appointed to thls position?.,.
r- Yes r. No
City policy directs all advlso,y body rrentJers not to vote on natters v.tiere there exists a potential conflict of interest. IM>uld )'DU be willing to abstain from voting if such a conflict arises?*
r. Yes
Signature
Date
(' No
7/6i2026
City of
SantaC
•~. c,•,. ,.,.,.-.,,
Board I Cormission I Cormittee Applying for:*
Narre*
Timothy Tsai
11,e )'IXl a registered voter and resident the City of Santa Clara?* (~st be a registered voter at time of application)
C: Yes
Address*
Street Address
Address Line 2
City
Santa Clara
Postal I Zlp Code
95051
Erralf"
PrirraryPhone Nurmer*
-
Secondary Phone Nurri>er
r No
Provide tlM> forms of Proof of Residency in the City of Santa Clara (Must be a resident of lhe city of santa clara at time of application) Machment1*
20240330_151618.PDF
Altactm8nt t"
2026-c:&29.pdf
Present E"1)1o}er*
Retired
Have )'IXl attended a meeting of this Board/Comrission?* r Yes r. No
State I Province / Region
CA
Country
USA

1.72MB

97.71KB
Previous Govemrrent Bodies/ Elective Offices .Applicant has se1ved Govel'l'll11!nt Bodies/ Elective Offices Position/ Office Held: Date Civic or Charitable Organizations to which Applicant has belonged:

Civic or Charitable Orga,i:zatlons Posltion(s) Held: Date Special Interests, Hobbies or Talents
College, Professional, Vocational Schools Attend
High Schoo~ College, Professional, Vocational School Major subject Date University of Illinois at Urbana-Cha~aign Electrical and Computer Engineering I 9/1/1996 Special awards or recognition received:

Ploase state reasons M1}1you want to become a meniler d this Boerd/Cormission/Comrittee, Including what specific objectives }'0ll would be working toward as a meniler of this advisory board:

I would like to provide some seNice to lhe corr.munity. I believe that my analytical approach and natural willingness to gather all data before reaching conclusions will be useful for this cormission. _ kry other infamatlon which }'0ll feel would be useful to the Ctty Council In n1viev.ing }'Ollr appllcation:
ke }'0ll associated IMtt1 any Organization/ en.,loymant that night be de erred a conflict d interest In perfoming }'Ollr duties If appointed to this position?*
r Yes r- No
City policy directs all advisory boclyrrem,ers not to vote on natters where there exists a potential conflict of Interest. v..buld ~ be \'tilling to abstain from voting if such a conflict arises?*
r- Yes
Signature
;/-/~
Date
7/7/2026
r No
Rev 2026 Page 1 of 2

CITY OF SANTA CLARA

VOTING GUIDELINES FOR THE APPOINTMENT

OF APPLICANTS TO BOARDS AND COMMISSIONS
1) Council is given a copy of the applications in their weekly packet to review and consider applicant qualifications.
2) Council interviews applicant. Interviews are held in the City Council Chambers.

A) Each applicant is given three (3) minutes for an opening statement. The applicant may respond to questions from the Council. The applicant has one (1) minute for a closing statement.
3) Council votes for applicants:

A) If there are four (4) or fewer applicants the Council will cast one vote each for their desired appointee.

B) If there are five (5) or more applicants, the Council will cast one vote each for their two desired appointees. Only one vote per applicant is allowed. A Councilmember may choose to vote for only one applicant but will relinquish the other vote.
4) The votes are tallied:

A) If there are four (4) or fewer applicants the Clerk will announce the winner. i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.

B) If there are five (5) or more applicants, the Clerk will announce the two applicants who received the highest number of votes. The Council then has an opportunity to deliberate regarding the remaining two applicants.

Rev 2004 Page 2 of 2
The Council will then cast one vote each for their desired appointee. The City Clerk will announce the winner.
i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.
5) After determining the applicant who received the highest number of votes, the Council moves to appoint an applicant(s) to the Board, Commission, or Committee.

A majority vote of those Councilmembers present is required (at a minimum) for appointment.

City Attorney’s Office
Memorandum
Date: August 20, 2026
To: Honorable Mayor and Councilmembers
From: Su Reuter, Chief Assistant City Attorney
Subject: Review of Applications for Civil Service Commission Honorable Mayor and Councilmembers:

The City Attorney’s Office has been asked to review the applications for various Boards and Commissions and to advise on whether any of the applications reflect any legal issues that would affect the Council’s appointment process. Generally speaking, applications alone do not provide complete information regarding potential conflicts; however, they do occasionally disclose potential conflicts of interest or incompatible offices.

The purpose of this memorandum is to highlight areas of potential conflict, if any, that are disclosed by the applications. This review is limited solely to the information provided on the applications, and is not intended to be comprehensive investigation of potential conflicts involving the applicants. A commissioner may be precluded from participating in certain matters of Commission business if the commissioner has a personal financial interest in that matter.

While this list is not complete, these types of conflicts generally fall within one or more of the following situations:
• An application shows persons or entities that are “sources of income” to an Applicant within the 12 months preceding the start of the commission term, as defined under the Political Reform Act, which may create a conflict either with a member of the Council acting in the appointing capacity or potentially with the business of the Commission;
• An Applicant is an officer or employee of a person or entity that could be involved in a matter coming before the Commission; or
• An Applicant engages in a profession serving the local market that is likely to realize financial benefits or detriments, distinguishable from the public generally, that would result from the work performed by the Commission.

There may be facts which would not amount to a legal conflict of interest requiring a commissioner to recuse him- or herself from a commission vote or discussion, however the relationship could create an appearance of bias on the part of the commissioner.

The City’s Code of Ethics and Values requires that Commissioners “make impartial decisions, City of
Santa Clara
The Center of What's Possible
Re: Review of Civil Service Commission Applications
August 20, 2026

Page 2 ends

free of . . . financial and other personal interests that impair [one’s] independence of judgment or action.” Accordingly, a situation may arise that may require a commissioner to recuse him- or herself if the facts could reasonably lead one to conclude that the applicant would be biased for or against a person or entity.

The Civil Service Commission (CSC) has received four applications for two vacancies, which have been reviewed by the City Attorney’s Office. In order to analyze potential conflicts, it is necessary to consider the duties of the particular commission for which the applicant is seeking appointment. The CSC is responsible for: appointment of Salary Setting Commissioners; the establishment, acceptance and continued supervision of a well-rounded civil service program; the recruiting, examining and establishing of a list of eligibles for appointment to the City service in accordance with established merit principles; and the hearing of appeals by members of the classified service and acting upon the same.

The applicants are as follows:

Barbara Estrada: The applicant lists prior employers of Agnews Developmental Center and the State Compensation Insurance Fund. The applicant is currently employed as Chief Operations Administrator for three listed LLCs. The three LLCs do not operate within the City of Santa Clara and the City does not transact business with these entities. The employment listed on the application does not reflect a conflict. The applicant has previously served for eight years on the Senior Advisory Commission (ending in 2019) and on the Redistricting Advisory Commission (2018). The applicant is currently Treasurer and President of the Santa Clara Women’s League (a non-profit entity) which raises funds for Santa Clara Senior Center programs, and receives grant funds from the City. The Women’s League is not listed as a source of income for the Applicant. While the Women’s League does have business expected to come before the City Council, it does not have business expected to come before the CSC. As a result of the substantial work done by the Women’s League at the Senior Center, it is possible that the applicant may have developed personal friendships with employees at the Senior Center, who may at some point have an employment-related matter come before the Commission. The Council may want to take this into consideration in the appointment process. The application itself does not reflect any apparent financial conflict of interest or incompatible office.

Karl Lopes: The applicant states that he was previously employed as a software engineer by Google and is currently not working. While Google may have some office space footprint within the City’s jurisdictional boundaries, the applicant is no longer employed by Google and, in any event, it is unlikely that any action item involving Google would come before the Civil Service Commission. There is no affiliation with any other individual, organization, or entity disclosed in the application. Therefore, it is our opinion that the application does not reflect any apparent financial conflict of interest or incompatible office.

Tyrrell Nelson: The applicant was most recently (until June 1, 2026) employed as Director of Service and Support for Nautilus Bio, a company that does not appear to have any business locations within the City of Santa Clara and with whom the City does not transact business.

There is no affiliation with any other individual, organization, or entity disclosed in the Re: Review of Civil Service Commission Applications
August 20, 2026

Page 3 ends

application. Therefore, the application does not reflect any apparent financial conflict of interest or incompatible office.

Timothy Tsai: The applicant is retired, and the application does not make reference to any prior employer. There is no affiliation with any other individual, organization, or entity disclosed in the application. Therefore, the application does not reflect any apparent financial conflict of interest or incompatible office.

Please feel free to contact me with any questions. Thank you! ________________________
Sujata Reuter
Chief Assistant City Attorney
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-323 Agenda Date: 8/25/2026

REPORT TO COUNCIL

SUBJECT
Recognition of Outgoing Commissioners on the Board of Library Trustees, Civil Service Commission, Cultural Commission, Historical and Landmarks Commission, Parks and Recreation Commission and Senior Advisory Commission

BACKGROUND
Council Policy 003 titled “Guidelines for Recognition of Volunteers, Community Leaders and Outstanding Citizens” (Attachment 1) includes the guidelines for recognition of Commissioners who have served on a City Commission. As a practice, on an annual basis, the City has recognized outgoing Commissioners for their years of service at a City Council meeting during Special Order of Business.

DISCUSSION
At the July 14, 2026, City Council meeting, the Mayor and City Council will recognize the following former members for their years of service on the various City Commissions and Committees.

Commission Member Term Years
Board of Library Trustees Debbie Tryforos 2022-2026
Civil Service Commission Franklin J. Felizardo 2018-2026 Cultural Commission Louis Samara 2017-2026
Historical & Landmarks Commission Michael Celso 2018-2026 Historical & Landmarks Commission Ana Vargas-Smith 2018-2026 Parks & Recreation Commission Brittany Ricketts 2022-2025 Senior Advisory Commission Srinivasan Manivannan 2023-2025

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There is no fiscal impact other City staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s City of Santa Clara Page 1 of 2 Printed on 8/21/2026
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26-323 Agenda Date: 8/25/2026
Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

Reviewed by: Aimee Escobar, Management Analyst
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Council Policy 003 - Guidelines for Recognition of Volunteers, Community Leaders and Outstanding Citizens
City of Santa Clara Page 2 of 2 Printed on 8/21/2026
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City of Santa Clara
Policy and Procedure Manual

GUIDELINES FOR RECOGNITION OF VOLUNTEERS, COMMUNITY

LEADERS, AND OUTSTANDING CITIZENS
Rev. September 2003 P&P 003 Page 1 of 2
POLICY The City Council may award certificates, tiles, plaques of appreciation, City medallions, or other items to recognize a volunteer, community leader, or outstanding citizen who has provided a significant service to the City.

PROCEDURE Awards are authorized by the City Council according to the following guidelines:

1. City Medallions shall be awarded to:
♦ Outstanding citizens at the discretion of the City Council.

2. Engraved Clocks shall be awarded to:
♦ Council Members who have served one or more terms, upon leaving office.

3. Special Engraved Plaques
♦ Council Members who have served one or more terms as Council Member, and one or more terms as Mayor, upon leaving office.

4. Appreciation Plaques “The City of Santa Clara is a great City because of the efforts of people like you” shall be awarded to:
♦ Outgoing Council Members and other elected officials. ♦ Commissioners who have served one or more terms.
♦ Youth Commissioners who have served four one-year terms. ♦ Volunteer Fire and Volunteer Police Reserves upon their retirement. ♦ Outstanding citizens who are deserving of special recognition, who have voluntarily served the City in an extraordinary capacity on a single occasion (.g., Olympic medallists) or in a special capacity over an extended period of time* (e.g., as a member of a standing committee). Awards in this category are at the discretion of the City Council and are considered individually.

5. Small Presentation Items (e.g. tiles, paperweights, etc.) shall be awarded to:
♦ Commissioners who have served less than one term, but have attended at least one year of Commission meetings
♦ Youth Commissioners who have served at least one but less than City of Santa Clara
Policy and Procedure Manual

GUIDELINES FOR RECOGNITION OF VOLUNTEERS, COMMUNITY
LEADERS, AND OUTSTANDING CITIZENS (cont.)
Rev. September 2003 P&P 003 Page 2 of 2
four one-year terms.
♦ Volunteers and community leaders who have served in a special capacity on a limited basis; for example, one who has worked on a short term committee, or who has organized a single event. Awards in this category are at the discretion of the City Council and are considered individually.

6. Framed Letters of Appreciation Signed by the entire City Council shall be awarded to:
♦ All Outgoing City Council Members.
♦ Outgoing Commissioners who have served one or more terms. ♦ Other outgoing elected officials.

7. Framed Letters of Appreciation Signed by the Mayor shall be awarded to:
♦ Commissioners who have served less than one term.

8. Framed Certificates of Appreciation signed by the Mayor shall be awarded to:
♦ Those individuals receiving small presentation items. ♦ Commissioners who have attended less than one year of Commission meetings.
♦ Participants in special municipal events, projects or programs (i.e.

Arbor Day, Public Safety Providers Week, City contests) Reference: Per Council approval September 2003
Naming of Facilities Policy, August 2003
* e.g., The Neil Henry Volunteer Recognition Award, established by City Council in July 2003.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-809 Agenda Date: 8/25/2026

REPORT TO COUNCIL

SUBJECT
Recognition of the 2026 Mission Meets the Moment Campaign Sponsors

BACKGROUND
In 2026, Santa Clara experienced an extraordinary year as the City welcomed the world for Super Bowl LX and six FIFA World Cup 2026 matches at Levi’s Stadium.

To ensure that this global moment was also a celebration for the community, the City launched “Where the Mission Meets the Moment,” a community engagement campaign connecting Santa Clara’s history with the excitement and opportunity surrounding these international events.

The campaign celebrated Santa Clara’s residents, businesses, history, innovation, diversity, and community pride through a series of free community events and experiences, including A Day on the Field, the STEM Zone, Night Markets, and Watch Parties.

DISCUSSION
The success of “Where the Mission Meets the Moment” was made possible through strong partnerships with community sponsors.

Throughout the year, sponsors stepped forward to invest in Santa Clara and support opportunities for residents to gather, celebrate, and experience this historic moment together. Their contributions helped expand the reach and impact of the campaign and assisted in bringing the City's vision to life across the community.

As the campaign ends, City Council recognizes that its success was not solely measured by the events themselves, but by the partnerships and community connections created along the way.

The City of Santa Clara extends its sincere appreciation to the sponsors who helped make 2026 a year to remember. Their generosity, partnership, and belief in Santa Clara helped demonstrate what is possible when the public and private sectors come together around a shared vision.

The City thanks our sponsors for helping Santa Clara meet the moment and making sure the moment belonged to the community.

SPONSORS
· Devcon - Platinum Sponsor: $500,000
· Prologis - Silver Sponsor: $150,000 (Celebrate Santa Clara: A Day on the Field) o Event sponsorship helped provide free meals for children and discounted meal options for attendees, making the event more accessible to families and the community.

City of Santa Clara Page 1 of 2 Printed on 8/21/2026
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26-809 Agenda Date: 8/25/2026
· Intel - Silver Sponsor: $100,000 (STEM Zone)
o Event sponsorship helped offset the costs of hosting exhibitors, speakers, and overall event operations, supporting the delivery of a robust and engaging experience for the community.
· The Morley Bros. - Premium Exhibitor: $25,000
· Bloom Energy - Featured Exhibitor: $15,000
o Event Sponsorship helped provide free kids meals for STEM Zone · CORESITE - Exhibitor: $10,000
· Transtect Engineers - Exhibitor: $10,000
· Sutter Health - Exhibitor: $10,000
Each sponsor’s partnership and commitment to Santa Clara was essential to the campaign’s success and demonstrated the important role that local businesses and community partners play in supporting City initiatives and creating meaningful experiences for the community. The City extends its sincere appreciation to all of our sponsors for their generous support, collaboration, and investment in the success of the campaign.

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act ("CEQA") is required.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

Reviewed by: Paulina Morales, Assistant City Manager
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Where the Mission Meets the Moment Sponsor Recognition Letters

2. Recognition Certificates of the 2026 Where the Mission Meets the Moment Campaign Sponsors City of Santa Clara Page 2 of 2 Printed on 8/21/2026
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City of
Santa Clara
The Center of What's Possible
August 7, 2026
Gary Filizetti
Devcon
690 Gibraltar Drive
Milpitas, CA 95035
Wl-tERE THE
.=.=· 1i.:1 t t
M EET5 THEMOMENT
Subject: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign
Dear Mr. Filizetti:

On behalf of the City of Santa Clara, thank you, Devcon Construction, Inc. and to you Mr. Filizetti, for the generous sponsorship of our Where the Mission Meets the Moment campaign. Your partnership played an important role in helping us engage our community during this historic year as Santa Clara welcomed the world through major international sporting events, the Super Bowl LX and FIFA World Cup.

As the campaign's Premier Partner and highest-level sponsor, Devcon Construction, Inc., and your investment played a pivotal role in the campaign's success and demonstrated an extraordinary commitment to the Santa Clara community.

Your sponsorship of the City's free community watch partles has made it possible for residents to come together and experience the excitement of the tournament in welcoming, family-friendly settings. The City is hosting a full-day watch party at Alamo Drafthouse Cinema for the Round of 16, three days of watch parties at the Santa Clara Convention Center for the quarterfinal matches, and watch parties during the final Night Market for the semifinal and championship matches. By making these events free and accessible to the public, your partnership is creating opportunities for thousands of community members to celebrate together and be part of this historic moment.

The Where the Mission Meets the Moment campaign was built on the idea that the excitement surrounding these global events should bring our community together, creating lasting benefits for our community. Through the campaign, we sought to engage residents and strengthen relationships with community organizations and stakeholders. Your sponsorship was instrumental in creating opportunities for people to come together, celebrate Santa Clara, and share in the excitement of this once-in-a-generation moment.

While we are grateful for your financial support, we especially value the opportunity the Where the Mission Meets the Moment campaign provided to establish and strengthen our partnership with you and Devcon Construction, Inc. Collaborating on the campaign reinforced our shared commitment to serving the Santa Clara community, and we greatly appreciated your engagement, 1500 Warburton Avenue • Santa Clara, CA 95050 • Phone: 408-615-2200 • Fax: 408-241-6771 • www.SantaClaraCA.gov Gary Filizetti - Devcon
Re: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign August 7, 2026

Page 2 of 2 ends

enthusiasm, and willingness to work alongside the City. We look forward to building on the relationships formed through this campaign and exploring future opportunities to work together to benefit Santa Clara's community.

Thank you once again for your generosity, partnership, and commitment to the City of Santa Clara.

Sincerely,
Mayor
~~ ~~~ City Manager
City of
Santa Clara
The Center of What's Possible
August?, 2026
Benjamin Yu
Prologis
Pier 1, Bay 1
San Francisco, CA 94111
W •1 E R ~ r HE 'i).NiA Ct A ;iA
lvlEET STH E MQMENT --
Subject: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign
Dear Mr. Yu:

On behalf of the City of Santa Clara, thank you, Prologis, for the generous sponsorship of our Where the Mission Meets the Moment campaign. Your partnership played an important role in helping us engage our community during this historic year as Santa Clara welcomed the world through major international sporting events, the Super Bowl LX and FIFA World Cup.

Prologis' support of Celebrate Santa Clara: A Day on the Field on February 28, 2026, helped make history. As the first community event held at the stadium since its opening in Santa Clara, this celebration offered a unique opportunity to welcome thousands of residents onto the field and create an experience many had never imagined possible.

The event was an overwhelming success, welcoming more than 15,000 attendees for a day of community celebration, entertainment, and connection. Your sponsorship played a meaningful role in making the event accessible and enjoyable for everyone by helping the City provide free kids' meals and discounted food options for attendees. These enhancements ensured that more families could fully participate in the celebration and created a welcoming experience for residents of all ages.

While we are grateful for your financial support, we especially value the opportunity the Where the Mission Meets the Moment campaign provided to establish and strengthen our partnership with Prologis. Collaborating throughout the campaign reinforced our shared commitment to serving the Santa Clara community, and we greatly appreciated your engagement, enthusiasm, and willingness to work alongside the City. We look forward to building on the relationships formed through this campaign and exploring future opportunities to work together to benefit Santa Clara's community.
1500 Warburton Avenue • Santa Clara, CA 95050 • Phone: 408-615-2200 • Fax: 408-241-6771 • www.SantaClaraCA.gov Benjamin Yu - Prologis
Re: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign August 7, 2026

Page 2 of 2 ends

Thank you once again for your generosity, partnership, and commitment to the City of Santa Clara.

Sincerely,
~~ Mayor
&~
City Manager
City of
Santa Clara
The Center of What's Possible
August?, 2026
Courtney Martin
Intel
P.O. Box 1000
Hillsboro, OR 97124
\VHERE THE
tt I~ E , 1 s , H E M O M E N T
Subject: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign
Dear Mrs. Martin:

On behalf of the City of Santa Clara, thank you, Intel, for the generous sponsorship of our Where the Mission Meets the Moment campaign. Your partnership played an important role in helping us engage our community during this historic year as Santa Clara welcomed the world through major international sporting events, Super Bowl LX and FIFA World Cup.

Intel's support of STEM Zone on April 19, 2026, helped transform the event into a dynamic celebration of innovation, discovery, and community. Through your partnership, thousands of residents and families were able to experience engaging STEM programming designed to inspire curiosity, expand knowledge, and introduce young people to the exciting opportunities available in science, technology, engineering, and mathematics.

The event welcomed more than 8,000 attendees and offered free admission, free parking, and free meals for children 12 and under, ensuring that families from across the community could participate.

Intel's event activation was one of the most popular and highly attended experiences of the day.

The car racing game and Al photo booth were consistently busy throughout the event, drawing strong engagement from attendees of all ages and creating an interactive and memorable touchpoint that added to the overall energy of STEM Zone.

Throughout the day, attendees explored interactive workshops, heard from industry experts and innovators during thought-provoking panel discussions, and discovered the many ways STEM intersects with everyday life including careers in sports and emerging technologies. Children had the unique opportunity to meet astronaut Sirisha Sandia, inspiring more than 150 young attendees, while families participated in activities such as building Mars rovers, extracting DNA, designing jerseys with the 49ers STEM Institute, creating drone missions, and exploring the science of sound. Together, these experiences fostered curiosity, creativity, and a passion for lifelong learning in the next generation of innovators.

The Where the Mission Meets the Moment campaign was built on the idea that the excitement surrounding these global events should bring our community together, creating lasting benefits for our community. Through the campaign, we sought to engage residents and strengthen relationships with community organizations and stakeholders. Your sponsorship was 1500 Warburton Avenue • Santa Clara, CA 95050 • Phone: 408-615-2200 • Fax: 408-241-6771 • www.SantaClaraCA.gov Courtney Martin - Intel
Re: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign August 7, 2026

Page 2 of 2 ends

instrumental in creating opportunities for people to come together, celebrate Santa Clara, and share in the excitement of this once-in-a-generation moment.

Thank you once again for your generosity, partnership, and commitment to the City of Santa Clara.

Sincerely,
Mayor
~
WHERE THE SANrA ClARA
• City of
Santa Clara MEETS THE MOMENT
The Cente r of What 's Possible
August?, 2026
Eric Morley
The Morley Bros.
236 S. Santa Cruz, Suite 106 A
Los Gatos, CA 95930
Subject: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign
Dear Mr. Morley:

On behalf of the City of Santa Clara, thank you, The Morley Bros., for the generous sponsorship of our Where the Mission Meets the Moment campaign. Your partnership played an important role in helping us engage our community during this historic year as Santa Clara welcomed the world through major international sporting events, the Super Bowl LX and FIFA World Cup.

The campaign featured a series of signature community activations, including Celebrate Santa Clara: A Day on the Field, which welcomed residents onto the stadium field for a once-in-ageneration community experience; the STEM Zone, which provided hands-on educational programming designed to inspire the next generation of innovators; and the Night Market series, which activated Santa Clara's downtown with food, culture, and entertainment. These events were made possible through your generous sponsorship and support, which enabled the City to bring this campaign to life.

While we are grateful for your financial support, we especially value the opportunity the Where the Mission Meets the Moment campaign provided to establish and strengthen our partnership with The Morley Bros. Collaborating throughout the campaign reinforced our shared commitment to serving the Santa Clara community, and we greatly appreciated your engagement, enthusiasm, and willingness to work alongside the City. We look forward to building on the relationships formed through this campaign and exploring future opportunities to work together to benefit Santa Clara's community.
1500 Warburton Avenue • Santa Clara, CA 95050 • Phone: 408-615-2200 • Fax: 408-24 1-6771 • www.SantaClaraCA.gov Eric Morley - The Morley Bros .

Re: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign August?, 2026

Page 2 of 2 ends

Thank you once again for your generosity, partnership, and commitment to the City of Santa Clara.

Sincerely,
tbG~
Mayor
an
City Manager
VVHf:RF; THE
tt City of
Santa Clara fvlEETS THE MOMENT
The Center of What's Possible
August 7, 2026
Ellie Youngman
Bloom Energy
4353 North First Street
San Jose, CA
Subject: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign
Dear Mrs. Youngman:

On behalf of the City of Santa Clara, thank you, Bloom Energy, for the generous sponsorship of our Where the Mission Meets the Moment campaign. Your partnership played an important role in helping us engage our community during this historic year as Santa Clara welcomed the world through major international sporting events, the Super Bowl LX and FIFA World Cup.

Bloom Energy's generous support of STEM Zone on April 19, 2026, helped ensure that families could enjoy a full day of learning and discovery without the added concern of meal costs. Through your donation, the City was able to provide complimentary meal vouchers for children 12 and under, helping make the event more welcoming and accessible for thousands of attendees.

The event welcomed more than 8,000 residents and visitors for a day of hands-on STEM activities, interactive exhibits, and community engagement. Your sponsorship of children's meal vouchers allowed families to spend more time participating in the event's many experiences, creating lasting memories while exploring science, technology, engineering, and mathematics together.

The Where the Mission Meets the Moment campaign was built on the idea that the excitement surrounding these global events should bring our community together, creating lasting benefits for our community. Through the campaign, we sought to engage residents and strengthen relationships with community organizations and stakeholders. Your sponsorship was instrumental 1500 Warburton Avenue • Santa Clara, CA 95050 • Phone: 408-615-2200 • Fax: 408-241-6771 • www.SantaClaraCA.gov Ellie Youngman - Bloom Energy
Re: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign August 7, 2026

Page 2 of 2 ends

in creating opportunities for people to come together, celebrate Santa Clara, and share in the excitement of this once-in-a-generation moment.

While we are grateful for your financial support, we especially value the opportunity the Where the Mission Meets the Moment campaign provided to establish and strengthen our partnership with Bloom Energy. Collaborating throughout the campaign reinforced our shared commitment to serving the Santa Clara community, and we greatly appreciated your engagement, enthusiasm, and willingness to work alongside the City. We look forward to building on the relationships formed through this campaign and exploring future opportunities to work together to benefit Santa Clara's community.

Thank you once again for your generosity, partnership, and commitment to the City of Santa Clara.

Sincerely,
Mayor
~ ~o. Grogan
~
y Manager
City of
Santa Clara
The Center of What's Possible
August 7, 2026
Terrie Rex
CORESite
1001 17th Street, Suite 500
Denver, CO 80202

WHERE THE
.=-.=·u t

MEETS THE MOMENT
Subject: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign
Dear Mrs. Rex:

On behalf of the City of Santa Clara, thank you, CORESite, for the generous sponsorship of our Where the Mission Meets the Moment campaign. Your partnership played an important role in helping us engage our community during this historic year as Santa Clara welcomed the world through major international sporting events, the Super Bowl LX and FIFA World Cup.

While we are grateful for your financial support, we especially value the opportunity the Where the Mission Meets the Moment campaign provided to establish and strengthen our partnership with CORESite. Collaborating throughout the campaign reinforced our shared commitment to serving the Santa Clara community, and we greatly appreciated your engagement, enthusiasm, and willingness to work alongside the City. We look forward to building on the relationships formed through this campaign and exploring future opportunities to work together to benefit Santa Clara's community.
1500 Warburton Avenue • Santa Clara, CA 95050 • Phone: 408-615-2200 • Fax: 408-241-6771 • www.SantaClaraCA.gov Terrie Rex - Coresite
Re: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign August 7, 2026

Page 2 of 2 ends

Thank you once again for your generosity, partnership, and commitment to the City of Santa Clara.
tJ;~~
Lisa M. Gillmor
Mayor
w~
City Manager
1AfHERE. rHE
tt City of
Santa Clara ME E TS T H E MOMENT
The Center of What's Possible
August 7, 2026
Melissa Demirci
Transtech
13367 Benson Avenue
Chino Hills, CA 91710
Subject: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign
Dear Mrs. Demirci:

On behalf of the City of Santa Clara, thank you, Transtech, for the generous sponsorship of our Where the Mission Meets the Moment campaign. Your partnership played an important role in helping us engage our community during this historic year as Santa Clara welcomed the world through major international sporting events, the Super Bowl LX and FIFA World Cup.

While we are grateful for your financial support, we especially value the opportunity the Where the Mission Meets the Moment campaign provided to establish and strengthen our partnership with Transtech. Collaborating throughout the campaign reinforced our shared commitment to serving the Santa Clara community, and we greatly appreciated your engagement, enthusiasm, and willingness to work alongside the City. We look forward to building on the relationships formed through this campaign and exploring future opportunities to work together to benefit Santa Clara's community.
1500 Warburton Avenue • Santa Clara, CA 95050 • Phone: 408-615-2200 • Fax: 408-241-6771 • www.SantaClaraCA.gov Melissa Demirci - Transtech
Re: Thank you for supporting Santa Clara's Where the Mission Meets the Moment Campaign August 7, 2026

Page 2 of 2 ends

Thank you once again for your generosity, partnership, and commitment to the City of Santa Clara.

Sincerely, .
£:.G~
Mayor
;?~
City Manager
City of
Santa Clara
The Center of What's Possible
August 7, 2026
Katie Causey
Sutter Health
795 El Camino Real
Palo Alto, CA 94301

VI/HERE THE
tt MEE TS T H E MOMENT
Subject: Santa Clara's Where the Mission Meets the Moment Campaign Dear Mrs. Causey:

On behalf of the City of Santa Clara, thank you, Sutter Health, for the generous sponsorship of our Where the Mission Meets the Moment campaign. Your partnership played an important role in helping us engage our community during this historic year as Santa Clara welcomed the world through major international sporting events, the Super Bowl LX and FIFA World Cup.

The campaign featured a series of signature community activations, including Celebrate Santa Clara: A Day on the Field, which welcomed residents onto the stadium field for a once-in-ageneration community experience; the STEM Zone, which provided hands-on educational programming designed to inspire the next generation of innovators; and the Night Market series, which activated Santa Clara's downtown with food , culture, and entertainment. These events were made possible through your generous sponsorship and support, which enabled the City to bring this campaign to life. Sutter Health's participation in the STEM Zone and the Night Markets further enhanced the experiences, helping to create engaging, memorable moments for attendees and contributing to the overall success of the campaign.

While we are grateful for your financial support, we especially value the opportunity the Where the Mission Meets the Moment campaign provided to establish and strengthen our partnership with Sutter Health. Collaborating throughout the campaign reinforced our shared commitment to serving the Santa Clara community, and we greatly appreciated your engagement, enthusiasm , and willingness to work alongside the City. We look forward to building on the relationships formed through this campaign and exploring future opportunities to work together to benefit Santa Clara's community.
1500 Warburton Avenue • Santa Clara, CA 95050 • Phone: 408-615-2200 • Fax: 408-241-6771 • www.SantaClaraCA.gov Katie Causey - Sutter Health
Re: Santa Clara's Where the Mission Meets the Moment Campaign August 7, 2026

Page 2 of 2 ends

Thank you once again for your generosity, partnership, and commitment to the City of Santa Clara.

Sincerely,
~~ Jovan D
~ . Grogan
Mayor City Manager
City of SantaClara

Certificate of
Special Recognition On behalf of the Santa Clara City Council, this certificate is presented to

CORESITE
in recognition of their generous sponsorship of the City of Santa Clara’s 2026 Mission Meets the Moment Campaign
on this 25th day of August 2026
LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1 RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5
KELLY G. COX
COUNCILMEMBER, DISTRICT 6
~M~
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City of SantaClara

Certificate of
Special Recognition
On behalf of the Santa Clara City Council, this certificate is presented to DEVCON
in recognition of their generous sponsorship of the City of Santa Clara’s 2026 Mission Meets the Moment Campaign
on this 25th day of August 2026
LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1 RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5
KELLY G. COX
COUNCILMEMBER, DISTRICT 6
~M~
~~~ Pf~ ~
~,..__ , J , ~-----
City of SantaClara

Certificate of
Special Recognition On behalf of the Santa Clara City Council, this certificate is presented to

SUTTER HEALTH
in recognition of their generous sponsorship of the City of Santa Clara’s 2026 Mission Meets the Moment Campaign
on this 25th day of August 2026
LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1 RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5
KELLY G. COX
COUNCILMEMBER, DISTRICT 6
~M~
,,A~~ ~~ ~
~,..__ , J , ~----
City of SantaClara

Certificate of
Special Recognition On behalf of the Santa Clara City Council, this certificate is presented to

TRANSTECH
in recognition of their generous sponsorship of the City of Santa Clara’s 2026 Mission Meets the Moment Campaign
on this 25th day of August 2026
LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1 RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5
KELLY G. COX
COUNCILMEMBER, DISTRICT 6
~M~
,,A~~ ~~ ~
~,..__ , J , ~----
City of SantaClara

Certificate of
Special Recognition On behalf of the Santa Clara City Council, this certificate is presented to

PROLOGIS
in recognition of their generous sponsorship of the City of Santa Clara’s 2026 Mission Meets the Moment Campaign
on this 25th day of August 2026
LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1 RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5
KELLY G. COX
COUNCILMEMBER, DISTRICT 6
~M~
,,A~~ ~~ ~
~,..__ , J , ~----
City of SantaClara

Certificate of
Special Recognition On behalf of the Santa Clara City Council, this certificate is presented to

BLOOM ENERGY
in recognition of their generous sponsorship of the City of Santa Clara’s 2026 Mission Meets the Moment Campaign
on this 25th day of August 2026
LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1 RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5
KELLY G. COX
COUNCILMEMBER, DISTRICT 6
~M~
,,A~~ ~~ ~
~,..__ , J , ~----
City of SantaClara

Certificate of
Special Recognition On behalf of the Santa Clara City Council, this certificate is presented to INTEL
in recognition of their generous sponsorship of the City of Santa Clara’s 2026 Mission Meets the Moment Campaign
on this 25th day of August 2026
LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1 RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5
KELLY G. COX
COUNCILMEMBER, DISTRICT 6
~M~
,,A~~ ~~ ~
~,..__ , J , ~----
City of SantaClara

Certificate of
Special Recognition On behalf of the Santa Clara City Council, this certificate is presented to THE MORLEY BROS.
in recognition of their generous sponsorship of the City of Santa Clara’s 2026 Mission Meets the Moment Campaign
on this 25th day of August 2026
LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1 RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5
KELLY G. COX
COUNCILMEMBER, DISTRICT 6
~M~
,,A~~ ~~ ~
~,..__ , J , ~----
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-419 Agenda Date: 8/25/2026

REPORT TO COUNCIL

SUBJECT
Action to Authorize the City Manager to Negotiate and Execute Amendments to the Agreement with Impec Group, Inc. for Citywide Janitorial Services

BACKGROUND
The City contracts for janitorial services at multiple City facilities, including City Hall buildings, the Senior Center, Silicon Valley Power offices, the Police Station, Libraries, the Emergency Operations Center, multiple Fire Stations, and the Corporation Yard. Services provided under the agreement include vacuuming, mopping, restroom cleaning, window cleaning, surface and counter sanitization, deep cleaning, and other related custodial services necessary to maintain safe, clean, and operational public facilities.

On April 18, 2023, the City Council authorized the City Manager to execute an agreement with Impec Group, Inc. (Impec) for citywide janitorial services following a competitive Request for Proposals process (RTC 23-436, Attachment 1). The agreement includes an initial five-year term from April 19, 2023 through June 30, 2028, with up to three one-year options to extend the agreement through June 30, 2031 (Attachment 2). The City Council authorized maximum compensation of $7,118,803 for the initial five-year term, plus $711,880 contingency, for a total of not-to-exceed amount of $7,830,683.

DISCUSSION
Since the agreement with Impec was executed in 2023, the City’s janitorial needs have expanded to support additional facilities and increased service levels at existing locations. New facilities include the Nuttman warehouse and leased buildings for Silicon Valley Power (SVP) and the Water & Sewer Utilities Department located at 831 and 851 Martin Avenue. Service levels have also increased to include expanded janitorial services at SVP substations, day porter services at the Community Recreation Center and Senior Center, and restroom cleaning services at City parks.

As a result of these expanded service needs, staff anticipate that the current not-to-exceed amount will be exhausted early in the fifth year of the initial agreement term.

To ensure continuity of service and sufficient funding for the remainder of the initial term and all authorized option years, staff requests authorization to negotiate and execute amendments to the agreement with Impec to increase the total not-to-exceed amount from $7,830,683 (initial term) to $16,692,533 (initial term increase of $1,693,482 and $7,168,368 for option years and contingency).

This increase would fund the remaining costs of the initial term, the City’s three one-year option terms, and the associated contingency. Table 1 below provides a summary of the costs under the agreement.

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26-419 Agenda Date: 8/25/2026
Table 1 - Cost Summary
Description Amount
Initial Term (Years 1-5)
Scheduled Services
Initial Year 1 of 8 Scheduled Services (4/19/2023 - 6/30/2024) $1,387,334 Initial Year 2 of 8 Scheduled Services (7/1/2024 - 6/30/2025) $1,469,529 Initial Year 3 of 8 Scheduled Services (7/1/2025 - 6/30/2026) $1,717,460 Estimated Initial Year 4 of 8 Scheduled Services (7/1/2026 - 6/30/2027) $1,930,117 Estimated Initial Year 5 of 8 Scheduled Services (7/10/2027 - 6/30/2028)
$2,007,322
Total for Initial Term Scheduled Services $8,511,762
As-needed Services (4/19/2023 - 5/31/26) $161,227
Contingency $851,176
Total Initial Term Scheduled Services and As-needed Services $9,524,165 Option Years (Years 6 - 8)
Scheduled Services
Estimated Option 1/Year 6 of 8 Scheduled Services (7/1/2028 - 6/30/2029)
$2,087,615
Estimated Option 2/Year 7 of 8 Scheduled Services (7/1/2029 - 6/30/2030)
$2,171,119
Estimated Option 3/Year 8 of 8 Scheduled Services (7/1/2030 - 6/30/2031)
$2,257,964
Total Option Years Scheduled Services $6,516,698
Contingency $651,670
Total Option Years Scheduled Services and As-needed Services $7,168,368 REVISED NOT-TO-EXCEED MAXIMUM COMPENSATION $16,692,533
The cost of scheduled services for Years 5 through 8 assumes an annual price increase of 4%.

Impec may request adjustments to the rates; however, Impec must demonstrate to the satisfaction of the City that an increase is warranted. All price adjustments are subject to the City’s written approval.

A contingency is included to account for unanticipated services requirements and potential rate increases exceeding the assumed amount. Staff will manage expenditures throughout the term of the agreement based on operational needs, provided the overall maximum compensation is not exceeded.

Upon City Council approval, staff will amend the contract to increase compensation for the remainder of the initial five-year term and to provide sufficient authority for the option years, if exercised.

ENVIRONMENTAL REVIEW
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26-419 Agenda Date: 8/25/2026
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
The amount to be paid to Impec over term of the agreement shall not exceed $16,692,533 ($9,524,165 for the initial five-year term and $7,168,368 for the option periods) which includes a contingency subject to budget appropriations.

Sufficient funding for the contract is budgeted in the FY 2026/27 Adopted Budget in the Facility Services Program of the Department of Public Works. Future years of funding are subject to the appropriation of funds.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

RECOMMENDATION

1. Authorize the City Manager or designee to negotiate and execute amendments to the agreement with Impec Group, Inc. for citywide janitorial services to increase the maximum compensation to an amount not to exceed $16,692,533, subject to the appropriation of funds and final review and approval as to form by the City Attorney; and

2. Authorize the City Manager or designee to take any actions necessary to implement and administer the agreement with Impec Group, Inc., including exercising up to three one-year options to extend the term through June 30, 2031, and to negotiate and execute future amendment(s) to: (a) add or delete City facilities or related services, (b) adjust rates consistent with market conditions, and (c) make de minimis changes, subject to above maximum compensation amount and final review and approval as to form by the City Attorney.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. RTC 23-436

2. Executed Agreement with Impec Group, Inc.

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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-436 Agenda Date: 4/18/2023

REPORT TO COUNCIL

SUBJECT
Action on Agreement with Impec Group, Inc. for Janitorial Services Citywide

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The City contracts out janitorial services at multiple City facilities including City Hall buildings, Senior Center, Silicon Valley Power offices, Police Station, Libraries, Emergency Operations Center, several Fire Stations, and the Corporation Yard. Services provided by the vendor include various items such as vacuuming, mopping, restroom cleaning, window cleaning, wiping down counters, deep cleaning, and other related work efforts. Current contracts are set to expire on June 30, 2023.

On November 15, 2022, staff provided an update to the City Council on requirements that would be incorporated into the Request for Proposals (RFP) for janitorial services to specifically address concerns raised by the Service Employees International Union (SEIU) related to wage theft, prevailing wage, collective bargaining, and labor peace (Attachment 2).

On December 21, 2022, staff released the janitorial services RFP which included the following requirements:
· Wage Theft - Proposers were required to have a valid Janitorial Service Provider and Contractor Registration with the State of California Department of Industrial Relations (DIR) Labor Commissioner’s Office. The registration requires companies to disclose any wage claims.
· Prevailing Wage - Proposers were required to pay prevailing wages. Although payment of prevailing wage was not legally required for this contract, the City voluntarily approved SEIU’s request to require prevailing wage pursuant to California Public Utilities Code Section 465- 466. In addition, they were required to complete the Employee Work Environment Questionnaire which included providing information on employee wages as well as other benefits including paid time off.
· Collective Bargaining - Proposers were required to provide their employee handbook or policy that addresses their dispute resolution process with regard to wages, benefits, working conditions, and disciplines.
· Labor Peace - Proposers were required to provide assurances that an environment of labor City of Santa Clara Page 1 of 4 Printed on 4/13/2023
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23-436 Agenda Date: 4/18/2023
peace exists. Additionally, the requirements of registration with DIR and submission of their employee handbook, proposers were required to disclose information related to harassment, workplace violence, and working conditions.

DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Request for Proposals (RFP) was conducted as the solicitation method for this procurement, with the final award recommendation based on “best value.” The factors considered in the evaluation were quality and completeness of proposal, experience, service capability, operations, and adherence to the additional requirements of this RFP as stated above.

A total of eleven proposals were received from the following firms:
· 3H & 3H, Inc.
· CCS Facility Services
· Central Maintenance Co.
· Impec Group, Inc.
· Imperial Maintenance Services
· Karla’s Janitorial Services
· PRIDE Industries One, Inc.
· Quality Cleaning Professionals, LLC
· SWA Services Group, Inc.
· UBM Enterprise, Inc.
· Z&C Services, Inc.

Two firms did not submit all the requirements of the RFP and were subsequently deemed nonresponsive and disqualified from further consideration. The remaining nine proposals were evaluated by a three-member team comprised of representatives from the Department of Public Works, the Parks & Recreation Department, and Silicon Valley Power. CCS Facility Services, Impec Group, PRIDE Industries One, Quality Cleaning Professionals, and SWA Services Group were asked to participate in oral interviews to introduce their key personnel and demonstrate their experience, capacity, and service capability to meet the City’s requirements.

Staff recommends awarding the agreement(s) to Impec Group, Inc. (Impec) for having submitted the best value proposal. Impec’s proposal included a mix of various services including moving and relocation, cubicle workstation installation, general maintenance, and repair in addition to the window cleaning, floor and specialty detail cleaning availability as part of the requirements of the RFP. Impec demonstrated experience in janitorial services for many other municipalities and a strong understanding of the City’s requirements and needs. References were checked with the City of Cupertino, City of Half Moon Bay, and Mills College.

Under the proposed agreement, Impec will provide janitorial services citywide. The agreement includes a detailed scope of services, frequency of services by site, monthly service fee by site, and hourly rates for additional services. The initial term of the agreement is five years plus three additional one-year options to extend the term of the agreement for a total of eight years. Pricing is fixed for year one of the initial term. Thereafter, price adjustments are allowable subject to verification City of Santa Clara Page 2 of 4 Printed on 4/13/2023
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23-436 Agenda Date: 4/18/2023
by the Contractor and approval by the City.

The proposed agreement contains a provision that allows additional sites to be added. However, in the event a site is managed by a department other than the Public Works Department, staff is requesting authorization for departments to enter into their own separate agreement with Impec. The agreements will be managed by their respective departments. Lastly, Impec will comply with the City’s Labor Retention Ordinance which requires for existing employees under the current agreement the opportunity to continue their employment under the new agreement with Impec.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
The amount to be paid to Impec over the proposed initial five-year term shall not exceed $7,830,683 which includes a 10 percent contingency, subject to future budget appropriations. The amount includes an estimated 4 percent increase per year for years two - five of the initial term. This percentage is based on the historical prevailing wage increase average. The agreement includes three, one-year options, to extend the term of the agreement after the initial term, at the City’s discretion.

Fiscal Year Contract
Amount
Notes
2023/2024 $1,314,324 Initial Term Year 1 of 5
2024/2025 $1,366,897 Initial Term Year 2 of 5 (Estimated) 2025/2026 $1,421,573 Initial Term Year 3 of 5 (Estimated) 2026/2027 $1,478,436 Initial Term Year 4 of 5 (Estimated) 2027/2028 $1,537,573 Initial Term Year 5 of 5 (Estimated) Contingency $711,880 10% of the total contract to cover unexpected costs Total $7,830,683
Staff anticipates the option years, if executed, would include a potential 4 percent increase each year.

Any price adjustment request by the Contractor is pursuant to City approval.

Sufficient funding for the contract is budgeted in the FY 2023/24 Proposed Biennial Operating Budget in the Facility Services Program (2223- Janitorial). Future years of funding are subject to the appropriation of funds.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a City of Santa Clara Page 3 of 4 Printed on 4/13/2023
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23-436 Agenda Date: 4/18/2023
Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Authorize the City Manager to execute an agreement with Impec Group, Inc. for janitorial services citywide for an initial five-year term, with maximum compensation not-to-exceed $7,830,683, subject to the appropriation of funds;

2. Authorize the City Manager to amend the agreement with Impec Group, Inc. to add new sites or to revise pricing in the event a price adjustment is approved, subject to the appropriation of funds;

3. Authorize the City Manager to execute additional agreements with Impec Group, Inc. as required for other City departments not-to-exceed $250,000 each, such agreements shall contain the same terms and conditions as the agreement with Impec Group, Inc. for Department of Public Works and shall be subject to appropriation of funds; and

4. Authorize the City Manager to exercise up to three one-year options to extend the term of the agreement(s) after the initial term, subject to the appropriation of funds.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Office of the City Manager

ATTACHMENTS

1. Agreement with Impec Group, Inc. for Department of Public Works

2. RTC 22-1299
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EBIX Insurance No. S200005127

AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANT A CLARA, CALIFORNIA,
AND

IMPEC GROUP, LLC

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and lmpec Group, a limited liability company, (Contractor). City and Contractor may be referred to individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement."

RECITALS
A. City desires to secure the services more fully described in this Agreement, at Exhibit A, entitled "Scope of Services";
B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A1 - Scope of Services
Exhibit A2 - Site Service Frequency
Exhibit A3 - Site List with Addresses
Exhibit B1 - Schedule of Fees
Exhibit B2 - Fee Breakdown by Site
Exhibit C - Insurance Requirements
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Exhibit D - Labor Compliance Addendum
Exhibit E - Notice of Exercise of Option to Extend Agreement This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
A. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on April 19, 2023 and terminate on June 30, 2028.

B. After the Initial Term, the City reserves the right, at its sole discretion, to extend the term of this Agreement for up to three (3) additional one-year term through June 30, 2031 ("Option Periods"), subject to the appropriation of funds. See Exhibit E for Notice of Exercise to Option to Extend Agreement Form.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A 1 - A2 within the time stated in Exhibit A 1 - A2. Time is of the essence.

4. WARRANTY
Contractor expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based. Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Contractor for the cost incurred by City.

5. QUALIFICATIONS OF CONTRACTOR - STANDARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor's representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the Agreement with lmpec Group, LLC
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professional standards of a specialist in the same discipline in the State of California.

6. COMPENSATION AND PAYMENT
In consideration for Contractor's complete performance of Services, City shall pay Contractor for all materials provided and Services rendered by Contractor in accordance with Exhibit B, entitled "SCHEDULE OF FEES." The maximum compensation of this Agreement is set forth in Section 1 of Exhibit B1, subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Contractor's expense. Contractor shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A.

Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days' prior written notice to Contractor.

Termination for Default. If Contractor fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Contractor.

Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Contractor will deliver to City all City information or material that Contractor has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Contractor bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Contractor shall not hire subcontractors without express written permission from City.

Contractor shall be as fully responsible to City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons directly employed by it.

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9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

10. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Contractor and all other written information submitted to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Contractor which is otherwise known to Contractor or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Contractor may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Contractor shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the Agreement with lmpec Group, LLC
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cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Contractor shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Contractor agrees to assist City in meeting City's reporting requirements to the State and other agencies with respect to Contractor's Services hereunder.

14. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Contractor agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney's fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, in any manner arising from, or alleged to arise in whole or in part from, or in any way connected with the Services performed by Contractor pursuant to this Agreement - including claims of any kind by Contractor's employees or persons contracting with Contractor to perform any portion of the Scope of Services - and shall expressly include passive or active negligence by City connected with the Services. However, the obligation to indemnify shall not apply if such liability is ultimately adjudicated to have arisen through the sole active negligence or sole willful misconduct of City; the obligation to defend is not similarly limited.

B. Contractor's obligation to protect, defend, indemnify, and hold harmless in full City and City's employees, shall specifically extend to any and all employment-related claims of any type brought by employees, contractors, subcontractors or other agents of Contractor, against City (either alone, or jointly with Contractor), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

C. To the extent Contractor is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act ("Act") and/or any other similar federal or state law, Contractor warrants that it is meeting its obligations under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Contractor's responsibilities under the Act.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

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16. WAIVER
Contractor agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City's review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara Department of Public Works
Attention: Ken Winland, Facilities Division
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]
And to Contractor addressed as follows:
lmpec Group, LLC
Attn: Richard Peterson
3350 Scott Blvd, Bldg. 8
Santa Clara, CA 95054
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1 :00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Contractor shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to "The Code of the City of Santa Clara, California" ("SCCC"). In particular, Contractor's attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Contractor has read and agrees to comply with City's Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

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19. CONFLICTS OF INTEREST
Contractor certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor is familiar with the provisions of California Government Code section 87100 and following, and certifies that it does not know of any facts which would violate these code provisions. Contractor will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Contractor shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City's name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

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25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives .

CITY OF SANT A CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated: - - - - - - - -------
V, I~ ~ LEN R. GOOGINS
City Attorney
~ Jovan D. ~ Grogan, City Manager
1500 Warburton Avenue
"CITY"
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
IMPEC GROUP, INC.
a California corporation
Dated: 411412023
By (Signature):

Name: Richard
~aPeterson ~
Title: Senior Director of Customer Solutions
Principal Place of 3350 Scott Blvd. , Bldg . 8
Business Address: Santa Clara, CA 95054
Email Address : [email protected]
Telephone: (650) 421-5054
Fax: N/A
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EXHIBIT A1

SCOPE OF SERVICES
The Services to be performed for the City by the Contractor under this Agreement are set forth below.

1. OVERVIEW
Contractor will furnish all labor, tools, equipment, materials, transportation, and supervision to perform janitorial services citywide in support of the Department of Public Works Facilities Division (Facilities) as specified herein. Contractor will:

1.1. Engage in business reviews as requested by the City to discuss performance and business issues.

1.2. Render services in accordance with the following guidelines:

1.2.1. Effective and efficient staffing

1.2.2. Systemized, professional, and consistent processes

1.2.3. Reliable and responsive services

1.2.4. Health, safety, and environmental focus

1.2.5. Positive customer experience

1.2.6. Transparent pricing and billing

1.2.7. Innovation
1 .3. "Consumables" and "Supplies" shall include, but not be limited to, all cleaning supplies, disinfectants, paper towels, toilet paper, hand soap, seat cover paper products, etc. required for cleaning and restocking City facilities as described herein.
1 .4. "Equipment" shall include, but not be limited to, cleaning rags, wet floor signage, barricades, cleaning equipment, mops, brooms, vacuum cleaners, carpet cleaning machines, buffers, etc. required for the performance of work as described herein.

1.5. The City reserves the right to add or remove sites throughout the term of the agreement(s) at its own discretion.

1.6. City Contact Structure:

1.6.1. The City's Facilities Manager will be the main point of contact for any overall changes to the scope of services or contract discussions, excluding Commerce and Peddler's Plaza.

1.6.2. Each site will have one City contact ("City Site Contact") that the Contractor will coordinate with on a daily basis.

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1.6.3. The City will provide contact information upon execution of the agreement.

1.7. Refer to Exhibit A3 for site Addresses.

2. GENERAL REQUIREMENTS

2.1. All Contractor's employees shall be fully trained and qualified to perform the services specified in this agreement.

2.2. The City assumes no responsibility for loss or damage to equipment owned or operated by Contractor, its agents, or employees.

2.3. Contractor shall assign an account service/support representative who shall be responsible for managing services as specified herein, including escalation management as may be applicable.

2.4. All work shall be performed on the days and frequencies as indicated in Exhibit A2, Site Service Frequency. The City periodically may reschedule the work as required to maintain the maximum cleaning level of its facilities.

2.5. Contractor shall provide a list of all employees assigned to each site. All site supervisors shall be available by cell phone during work hours.

2.6. City reserves the right to conduct background checks on all employee's assigned to the City.

2.6.1. Additionally, there will be a separate background check for Contractor's employees assigned to sites for the Santa Clara Police Department (SCPO). This background check will be conducted by SCPD.

2.7. Employee Appearance: Contractor's employees shall wear uniforms that clearly identify Contractor's logo. Uniforms must consist of a top with Contractor's logo, pants, closed toe shoes that are industry standard for nonslip. If jackets or sweaters are worn, they must coordinate with the uniform and clearly display Contractor's logo. Uniforms shall be clean, groomed and neat, and free from tears, holes, frayed edges, and body odor. Employees shall project a professional, neat, and clean appearance always.

2.8. Upon City's request, Contractor shall promptly replace its employees for reasons including, but not limited to misconduct and poor performance.

2.9. Contractor's staff is prohibited from using tobacco products, illegal drugs, or alcohol on City premises. Smoking is permitted 25 feet or more from City property or within areas designated for smoking.

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2.10. Contractor's Account Manager and On-site Supervisor shall meet with the City's Facilities Maintenance Manager, as needed, to review work sites to ensure compliance with contract specifications.

2.11. Contractor shall be responsible to obtain all necessary permits and licenses, etc. required for performance of this project, give all necessary notices, pay all fees required by law, and comply with all laws, ordinances, rules and regulations relating to the work and to the preservation of the public health and safety.

3. CONSUMABLES AND ENVIRONMENTAL PREFERRABLE PRODUCTS

3.1. Consumables, including but not limited to toilet paper, hand soap, paper towels, seat covers, wet floor signage, barricades, cleaning supplies, etc., are to be stocked at each janitorial closet daily by Contractor, where janitorial closets are designated by the City for such purposes. Currently products such as toilet paper, hand soap and paper towels are stocked at the City's warehouse located at 1705 Martin Avenue. Contractor is required to deliver such products to each specific site on a regular basis by Contractor.

3.2. Contractor shall provide the City with a target inventory of supplies for each storage closet or location and ensure the actual inventory is kept current. It is the Contractor's responsibility to ensure the consumable inventory at each site is kept at sufficient levels to meet service requirements.

3.3. Contractor may be requested to procure and furnish all consumables at the City's discretion during the term of the contract.

3.4. Environmentally Preferable Products: To the extent possible any consumables provided by Contractor shall follow the City's Environmental Preferable Procurement Policy, with particular focus on the product content, extended producer responsibility, and environmental product standards elements of the policy. Please refer to https://www.santaclaraca.gov/ourcity/departments-a-f/finance/purchasing/sustainable-purchasing-policy#!/.

3.4.1. All products are subject to City review and approval.

3.4.2. Contractor shall provide the City with a list of products and the percentage of recycled material these products contain, upon City's request. Also, the Contractor shall provide the City with manufacturer's contact information including persons and phone numbers.

4. BUILDING SECURITY

4.1. Keys to City building/sites requiring janitorial service will be provided to Contractor as necessary. Contractor shall guarantee that the buildings/sites are securely locked at all times during and after work is performed. Lost keys shall be immediately reported to the designated City Site Contact.

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4.2. Contractor's employees shall not prop open building doors. If a situation requires a door to be propped open (i.e., delivery of equipment, etc.) then Contractor must supervise the open door at all times.

4.3. Contractor shall lock all doors and windows that provide access to the facility or office when cleaning is completed.

5. SAFETY AND TRAINING

5.1. Contractor shall accomplish all work in accordance with these specifications and in conformance with all applicable Occupational Safety and Health Administration (OSHA) standards, rules, regulations, and orders established by the federal government, State of California, County of Santa Clara, and the City of Santa Clara.

5.2. Contractor shall provide ongoing comprehensive training for its employees.

All Contractor's employees shall be trained in methods and materials for general cleaning such as restroom care, carpet care, hard surface floor care, and special area cleaning. Training programs shall include, but not limited to, workplace safety, material safety data sheets, Cal-OSHA (California Occupational Safety and Health Administration) regulations, bio-hazard cleanup, and all other applicable safety regulations. Upon request, Contractor shall provide the City a report showing the training provided for janitorial staff assigned to the City. Contractor:

5.2.1. Must provide any required Personal Protective Equipment (PPE) to employees and must ensure that all PPE is used and maintained in a sanitary and reliable condition.

5.2.2. Must utilize cleaning methodologies and PPE to prevent/minimize cross contamination.

5.2.3. Contractor's employees must be trained in biohazard cleaning and methodology (i.e. needles, blood, etc.) as required.

5.2.4. Will develop, implement, and maintain an operations and maintenance safety plan. This plan shall be subject to review and approval by the City Facilities Manager.

5.2.5. Will provide Material Safety Data Sheets (MSDS) to the City for review and approval of all cleaning products and substances that will be used by the Contractor on the job site. Contractor shall change any unapproved products or substances used as directed by the City Facilities Manager at no additional cost to City. MSDS sheets shall also be placed in janitorial closets.

6. HAZARDOUS WASTE

6.1. As used herein "hazardous materials" shall mean any and all (a) substances, products, byproducts, waste, or other materials of any nature or kind Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

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whatsoever which is or becomes listed, regulated or addressed under any environmental laws, and (b) any materials, substances, products, byproducts, waste, or other materials of any nature or kind whatsoever whose presence in and of itself or in combination with other materials, substances, products, by-products, or waste may give rise to liability under any environmental law or any statutory or common law theory based on negligence, trespass, intentional tort, nuisance, strict or absolute liability or under any reported decisions of any state or federal court; and (c) any substance, product, by-product, waste or any other material which may be hazardous or harmful to the air, water, soil, environment or affect industrial hygiene, occupational, health, safety and/or general welfare conditions, including without limitation, petroleum and/or asbestos materials, products, by-products, or waste.

6.2. "Environmental laws" shall mean and include all federal, state, and local laws, statutes, ordinances, regulations, resolutions, decrees, and/or rules now or hereinafter in effect, as may be amended. from time to time, and all implementing regulations, directives, orders, guidelines, and federal or state court decisions, interpreting, relating to, regulating or imposing liability (including, but not limited to, response, removal, remediation and damage costs) or standards of conduct or performance relating to industrial hygiene, occupational, health, and/or safety conditions, environmental conditions, or exposure to, contamination by, or clean-up of, any and all hazardous materials, including without limitation, all federal or state superfund or environmental clean-up statutes.

6.3. Contractor shall not store, use, or dispose of hazardous materials on City property, nor cause, permit or allow any officer, agent, employee, contractor, permittee, or invitee of Contractor to store, use or dispose of hazardous materials on City property. Contractor shall immediately notify City of any hazardous material release which occurs on City property, regardless of whether the release was caused by or results from Contractor's activities or is in a quantity that would otherwise be reportable to a public agency.

7. CLEANING REQUIREMENTS AND STANDARDS

7.1. Definitions
7 .1.1. Auto Scrubbing - Using a machine to clean hard floor surfaces or other related hard surfaces. Auto scrubbing is satisfactorily performed when all surfaces are without embedded dirt, cleaning solution, film, debris, stains and marks, or standing water, and floor has a uniformly clean appearance.

7.1.2. Clean - The act of removing dirt and other impurities from a surface, if required.

7.1.3. Damp Mop - Using a moist mop to remove all dirt, dust, spots, streaks, stains, smudges, litter, gum, hard water deposits and other Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

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extraneous matter from a floor or similar surface. A satisfactorily damp mopped floor is free of dirt, dust, marks, film, streaks, debris, and/or standing water. The Contractor will provide enough barricades, traffic cones and proper slip hazard signs for each floor area being cleaned to adequately protect public and/or passersby.

Water to be renewed/changed when changing between areas.

7.1.4. Dispenser -A mechanical device attached to a restroom wall or partition which is used to dispense soap, towels, feminine hygiene products, toilet paper, toilet seat covers, etc.

7.1.5. Disinfect - Cleaning in a manner that destroys harmful microorganisms by the application of an approved "green" chemical agent.

7.1.6. Dust Mop - Using a dry mop to pick up and remove lose contamination and soil from the surface of a hard floor or similar surface. A satisfactorily dust mopped floor is free of all dirt, dust, lint and debris. Contractor shall use appropriate tools and methods to mitigate air borne contaminants.

7.1.7. Fixture -_Toilets, urinals, sinks (including faucets), counters and backsplashes or any other device attached to a restroom wall, floor or ceiling.

7.1.8. Hard Surface - Brick, terrazzo, ceramic tile, marble, etc.

7.1.9. Partition -A barrier between restroom stalls and walls or dividers within a facility which do not touch the ceiling.

7.1.10. Sanitize -To bring to a state of cleanliness.

7.1.11. Scrub - Vigorous cleaning performed by a machine or by hand with a scrub brush. Scrubbing is satisfactorily performed when all surfaces are without embedded dirt, cleaning solution, film, debris, stains and marks, or standing water, and floor has a uniformly clean appearance. For floor care, the scrubbing method used must be sufficient to clean all grout and/or uneven floor surfaces.

7.1.12. Wet and Dry Spills - Must be cleaned, sanitized, and dried immediately. Wet floor signage shall be placed around the area while cleaning is in progress.

7.1.13. Spot Clean - Cleaning areas that contain dirty spots, fingerprints, stains, smudges, etc., with an approved "green" cleaner without causing discoloration, staining, or damage.
7 .1.14. Spray Buff - A method of touching up areas of flooring where the finish has worn. Using a floor polishing machine, synthetic fiber pad and spray equipment, worn areas are sprayed with a fine mist of 50% water and 50% floor finish and immediately buffed.

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7.1.15. Wet Mop - Same as "damp mop" except that the mop is soaked with water to remove gum, tar, and similar substance on a floor or similar surface.

7.1.16. Wipe - Using a damp cloth, wipe designated surface to remove all dirt, dust, lint, spots, smudges, etc.

7.1.17. Vacuum - Completely removing lint, dust, loose soil, and debris from a surface using an industrial vacuum cleaner.

7.2. Surface Cleaning Standards - Contractor shall clean City Facilities in accordance with the following cleaning standards.

7.2.1. Dusting: A properly dusted surface is free of all dirt and dust, streaks, lint, and cobwebs. Dusting shall be accomplished with properly treated cloths and apparatuses. All surfaces shall be dusted. All sensitive and electronic surfaces shall be avoided. No personal or individual office equipment or supplies will be moved or disturbed.

7.2.2. Plumbing Fixtures and Dispenser Cleaning: Plumbing fixtures (i.e. toilets, sink basins, urinals, faucets, etc.) and dispensers are clean when free of all deposits and stains so that the item is left without dust, streaks, film, odor, or stains and has a bright and uniform appearance. Care shall be taken to ensure that cleaning chemicals do not harm, dull, or mar chrome finishes and do not scratch porcelain fixtures and do not harm or stain finishes of walls or stalls.

7.2.3. Porcelain Cleaning: All stains from porcelain fixtures shall be cleaned with a pumice stone or white/green scouring pads.

7.2.4. Metal Cleaning: All cleaned metal surfaces are with without deposits or tarnish and with a uniformly bright appearance, free from spots, fingerprints, smudges, and streaks. All auto tracks, thresholds, jabs shall be cleaned. Oil may never be used on stainless steel to clean.

7.2.5. Glass Cleaning: Glass is clean when all glass surfaces are without streaks, film, deposits, and stains, and have a uniformly bright appearance and adjacent surface including mullions and
windowsills have been wiped clean. Dark or tinted glass is to be included in cleaning services.

7.2.6. Spot Cleaning Fabrics: All stains, gum, food debris, sticky substances, vomit, trash, biohazards spills, and other substances shall be removed from the fabric on chairs, benches, and other surfaces as necessary, using proper cleaning products that do harm the fabric fibers and ensure complete spot removal and cleaning of cushions, underneath, in-between.

7.2.7. Drinking Fountains, Checkpoint Liquid Drain Stations, and Hydration Stations/Surfaces: Drinking fountains and bottle filling Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

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stations shall be free of streaks, stains, spots, smudges, scale, and other removable soil, and present a uniformly bright appearance.

Clean and disinfect all polished metal surfaces including the orifices and drain. Care shall be taken to prevent overspray or damage to other surrounding finishes or walls. Surrounding walls, floors, and other surfaces shall be kept clean and free of streaks, water spots and stains.

7.2.8. Public and Courtesy Telephones/Surfaces: Public telephones and surrounding areas shall present a clean appearance free of dust, dirt stains, debris, graffiti, andsmudges. Telephones shall be cleaned and sanitized and left with a uniformly bright appearance.

7.3. Floor Care Cleaning Standards: The following standards are not to be construed as complete. Any items not specifically included but found necessary to properly care for all floor surfaces, shall be included as though written into these specifications. Deep cleaning of floors shall be completed once a year.

7.3.1. Flooring shall be maintained in such a manner as to promote longevity and shall be left in a clean, orderly, and safe condition.

7.3.2. All floor cleaning shall include space under and behind all furniture, waste receptacles, machines, etc. Stanchions shall be moved and placed back in the same configuration after work is completed.

Contractor is responsible for moving and replacing all furniture and small items in the areas to be cleaned and for ensuring the items are returned to the original positions after cleaning.

7.3.3. If auto scrubbing is utilized, the method must be sufficient to clean all grout and uneven floor surfaces. Contractor shall incorporate detail mopping of corners, edges, around furniture, plants etc. and removal of any water left behind from the machine.

7.3.4. Concrete Floor Areas: Concrete floor areas are to be swept free of all dirt and dust, litter and debris removed, and spot cleaned as required. Scrub coated concrete floor surfaces as needed to maintain surfaces free of embedded soiling, film, removable stains, gum, marks, and standing water. Trash and, seating and other movable items will be shifted for complete cleaning of floor surface and returned to original positions. Floor shall have a uniformly clean appearance. Dust and clean all ledges, edges and maintain walls, railings, and windows per standards listed herein.

7.3.5. Carpet Floor Surface Standards: Carpets shall be maintained in such a manner as to promote longevity and shall be left in a clean, orderly, and safe condition. Upon completion of routine work, carpet shall be free of debris, soil, and dust and shall present a uniform and bright appearance when dry. Practices shall be implemented to prevent damage to carpet fibers. All carpets are to be maintained Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

Page 8 ends

utilizing means and methods that are in accordance with manufacturers recommendations. Utilization of cleaning and care methods prohibited by manufacturers is forbidden.

7.3.5.1. Contractor is responsible for the appropriate care and cleaning the interior and exterior walk-off mats. After service, the mats shall be freeof all visible lint, litter, and soil. Soil underneath entrance mats shall be removed,
rubber backing shall be cleaned to prevent mats from
shifting or "walking," and clean mats returned to their normal location.

7.3.5.2. Contractor is responsible for moving and replacing all furniture, seating, waste receptacles, and non-stationary objects in the areas to be cleaned, to ensure the entire floor surface will be cleaned. Carpet odors are to be
removed, and carpet is to be left smelling fresh and clean.

All carpet coverings in public traffic areas shall be dry by 4:00 a.m. Interim cleaning shall be performed as
necessary to provide for carpets free of spots and
accumulated dirt and grime.

7.3.5.3. Chairs, trash and recycling receptacles, tables, benches, and any other non-fixed items shall be tipped or moved
where necessary to allow for cleaning of the whole
surface and shall then be placed back into their original positions after the carpets are adequately dry.

7.3.6. Hard Floor Surface Standards: Hard floors shall be maintained in such a manner as to promote longevity and shall be left in a clean, orderly, and safecondition. The result of all hard floor cleaning procedures is to leave all surfaces free of dust, dirt soil, gum, cleaning agents, and all removable stains. Care shall be taken to avoid damaging any hard floor surface irrespective of the cleaning technique employed.

7.3.6.1. Hard floor surfaces which have been swept, mopped, or cleaned with an auto scrubber shall present a uniformly clean appearance with no evidence of surface spoilage or spotting.

7.3.6.2. Floors shall be dry prior to any metal objects being placed back on the floor so as not to allow any rust to form on the floor. All cleaning solutions shall be removed from
baseboards, furniture, trash receptacles, chairs, and other similar items.

7.3.6.3. Contractor is responsible for moving and replacing all furniture and small items in the area to be cleaned.

7.3.6.4. All finished floor areas will be polished with non-skid Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

Page 9 ends

products to a high sheen with an acceptable floor buffer or burnisher as needed to sufficiently maintain maximum
gloss on flooring that does not have an intended matte
finish. All residual dust from this process will be removed from the floor, edges, and baseboards, and surrounding
surfaces will be buffed.

7.3.7. Annual Floor Cleaning Services:

7.3.7.1. Work shall be scheduled in such a way that it does not disrupt the functions and normal day-to-day operations of City facilities

7.3.7.2. The City's Facilities Department staff will assist in moving furniture for annual floor cleaning.

7.3.7.3. Chairs, trash and recycling receptacles, tables, benches, and any other non-fixed items shall be tipped or moved
where necessary to allow for cleaning of the whole
surface and shall then be placed back into their original positions after floor are adequately dry.

7.3.7.4. Carpet: Shampooing/Deep cleaning of carpets shall be performed to remove embedded dirt and grime, to lift
carpet pile, and to return carpets to a clean, bright, and uniform appearance. Ensure proper drying of carpets.

7.3.7.5. Hard Floor: Stripping and waxing of hard floors shall be performed to provide a clean, sanitary hard surface
removed of all dirt, grime, and stains. All finished floor areas shall be polished with non-skid products to a high sheen with an acceptable floor buffer or burnisher as
needed to sufficiently maintain maximum gloss on flooring that does not have an intended matte finish.

8. AS-NEEDED SUPPLEMENTAL SERVICES:

8.1. The City may require Contractor to perform additional janitorial services on an as- needed basis. Supplemental services shall not be utilized for any core services that were unsatisfactorily performed, which Contractor shall address at no additional cost.

8.2. As-needed supplemental services shall include City events as requested by the City.

8.3. Contractor shall not begin any requested as-needed supplemental service until Contractor has received approval from the City Site Contact.

8.4. Labor rates for supplemental services shall be fully burdened inclusive of labor, equipment, and profit margin. There shall be no additional "mark-up" on labor costs. If some or all of the supplemental services are subcontracted Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

Page 10 ends

to a subcontractor pre-approved by the City, billing for the supplemental services shall be submitted to the City by the Contractor.

8.5. Consumables (if applicable) shall be provided by the Contractor at cost.

8.6. Contractor shall invoice separately for all supplemental work and provide back-up for the labor hours and consumables used.

8.7. Contractor shall furnish the City's Site Contact with completed supplemental work reports no later than seven calendar days following completion of the supplemental work.

8.8. The City Site Contact shall compare Contractor's invoices and completed supplemental work reports and, if necessary, make adjustments. When agreed upon by both the City's Site Contact and Contractor, this shall be the basis of payment for the supplemental work performed.

9. TRANSITION PLAN

9.1. Contractor shall provide a thorough transition plan for systematically phasing in equipment and services with minimal service disruptions. The implementation control schedule must detail the process, dates, and locations to complete implementation by July 1, 2023. During transition Contractor shall keep the City's Facilities Manager aware of the status of the transition.

9.2. The implementation process shall be coordinated and executed in adherence to City approval of the implementation control schedule.

Implementation project elements shall include, but not be limited to; determine service requirements, forecast/order/ship supplies and equipment, supply control documents and identify open issues.

9.3. Contractor shall cooperate fully with the City in the transition of management, maintenance, and operational services from the prior contractor, if different.

9.4. The City's Worker Retention Ordinance applies to this contract. The ordinance can be found at: https://www.santaclaraca.gov/ourcity/government/governance/city-initiatives/worker-retention.

10. AGREEMENT PHASE OUT

10.1. Beginning on or about 90 calendar days prior to the Agreement expiration/termination, City will audit the level of maintenance and service performed.

10.2. Upon expiration/termination of the Agreement or discontinuance of employment of any of Contractor's employee's working on the Agreement, all keys (clearly marked bysite), security badging, and all other City-issued Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

Page 11 ends

equipment, office space, vehicles, computers, radios, etc. shall be surrendered to the City.

11. CONTRACT PERFORMANCE

11.1. Performance Standards: Where a performance standard has been specified, that standard shall apply. Where none has been specified, the services shall be performed to a commercially reasonable standard as determined by the City.

11.2. Service Deficiencies: Contractor shall be notified by phone or email when work has not been completed as per the scope defined herein and in other related exhibits. If Contractor has not responded to make required corrections within twenty-four (24) hours after notification, the City's Representative shall have the authority to perform the work necessary to bring the facility to a proper condition and the Contractor will be charged for the cost of the services.

12. SPECIFIC SERVICE REQUIREMENTS FOR SANTA CLARA CONVENTION

CENTER COMPLEX
In addition to the requirements specified in Sections 1- 11 herein, Section 31 of Exhibit A2, Site Service Frequency, Contractor shall adhere to the following requirements specified to the Santa Clara Convention Center Complex District (Convention Center Complex).

12.1. For this site the City has an agreement with a property management company that is responsible for the day to day operations of the exterior of the Convention Center Complex. Services for this site shall be coordinated through the City's Property Manager contact.

12.2. Contractor's employees assigned to this site must attend the Contractor's training program on the District's facilities, unique features, public relations etiquette, complaint procedures, care and use of uniforms, etc. Contractor's employees who have not received this training shall not be permitted to work on this site.

12.3. Work Schedule:

12.3.1. Contractor shall maintain a consistent site presence seven (7) days a week, including holidays (except Thanksgiving and Christmas).

12.3.2. Hours may change or additional hours may be added as-needed

12.3.3. High pressure water washing services shall be coordinated between the City's Property Manager and Contractor (restrictions may apply).

12.3.4. All work shall be performed on the frequencies and service times indicated in Ehibit A2, Site Service Frequency.

Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

Page 12 ends

12.4. On an as-needed basis, Contractor shall perform high pressure water washing services for granite, concrete, exposed aggregate, bomanite, sidewalk and patio surfaces, interior and exterior trash receptacles, pedestrian bridge and garage structure elevator bays and stairwells.

Hardscape pressure washing requirements are as follows:

12.4.1. Professional 3000-PSI hot water power washing equipment or other equipment approved by City's property manager shall be used to pressure wash entryways and main walkways.

12.4.2. Hardscape areas shall be cleaned of dirt, stains, gum, oil, tar, and residue.

12.4.3. Accumulated water remaining after the cleaning shall be removed completely so that no puddling exists.

12.4.4. Until dry, the areas, where practical, shall be barricaded or otherwise isolated.

12.4.5. Clean all areas up to the entrance doors of each building. This includes, but not limited to, steps, handicap ramps, side entrances, etc.

12.4.6. Only uncontaminated potable water may flow into surface drains.

No cleaning agents or water contaminated from petroleum waste or any other hazardous waste may be allowed to flow into the surface drains. Contractor shall comply with all National Pollutant Discharge Elimination System requirements and other legal requirements regarding containment of discharge into the storm drain system.

Commercial Best Management Practices for surface cleaning are to be followed and Contractor must be certified by the Bay Area Stormwater Management Agencies Association.

12.4. 7. All trash, debris, tar, freestanding oil, grease, liquids, "green waste," food, cigarette butts, stains, liquids, blood, bird defecation, broken glass, and other materials, substances, and contaminants shall be removed from hardscapes prior to cleaning operations.

12.4.8. At the beginning of cleaning operations, Contractor shall place approved signage and/or barricades at appropriate locations to alert patrons that cleaning is taking place and that the walkways may be slippery. At all times Contractor shall safe guard the public from conditions made unsafe by Contractor's operations.

12.4.9. During cleaning operations, if Contractor notices a hazardous condition, Contractor shall make the area safe by barricading the area and notify the City's property manager immediately. It shall be the City's responsibility to remedy the unsafe condition unless the Contractor created the condition.

12.4.10. The nozzle pressure of equipment shall not be so great as to dislodge tile/paver grout or cause damage to hardscapes.

Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

Page 13 ends

12.4.11. If the nozzle pressure of equipment used to loosen and clean hardscapes is insufficient to thoroughly wash the surface, scrub brushes and cleaners may be required to remove the materials and produce a thoroughly clean surface.

12.4.12. All cleaned surfaces shall be rinsed and no fine grit or grime shall be allowed to remain.

12.4.13. Glass surfaces, which may get wet as a result of cleaning operations, shall be hand-dried immediately after the conclusion of the operation.

12.4.14. All materials/debris generated by the pressure washing shall be collected and placed in Contractor's onsite trash container or removed from the site.

Agreement with lmpec Group, LLC/Exhibit A1-Scope of Services Rev. 07-01-18

Page 14 ends

EXHIBIT A2

SITE SERVICE FREQUENCY

1. GENERAL INFORMATION

1.1. Contractor will perform services per the frequency specified within this document. Any changes to frequency of service must be approved by the City representative.

1.2. Unless otherwise noted, Contractor shall perform services five days per week after normal business hours.

1.3. Please see the table below for code descriptions for service frequency:

Code for Service
Frequency
AR As Required
D Daily (per visit)
EOD Every Other Day
M Monthly
Q Quarterly
TM Twice Monthly
TW Twice Weekly
TY Twice Yearly
w Weekly
y Yearly
1 .4. Buildings shall have windows cleaned, floors stripped and waxed, and deep carpet cleaning one (1) time per year unless otherwise noted.

1.5. All buildings shall have the individual trash receptacles located in offices/cubicles emptied one (1) time per week.

2. SITES REQUIRING DAY PORTER AND/OR NIGHT PORTER
The below table identifies the sites and schedule for Day Porter and Night Porter services:

Site Day Porter Night Porter
Monday- Saturday: 7:00 a.m.

Central Library - 3:30 p.m. (One Day Porter) Not Required Tuesday - Thursday: 3:30 p.m. - 8:30 p.m. (One Dav Porter)
Mission Monday - Friday: 7:00 a.m. -
Library 3:30 p.m. (Note that Mission Not Required
Library is closed on Fridays so
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18

Page 1 ends

Site Day Porter Night Porter
the Day Porter for this site
would report to the Central
Library on Fridays)
Tuesday - Thursday: 9:00 a.m.

Northside -5:30 p.m. Not Required Library Friday & Saturday: 7:00 a.m. - 3:30 p.m.

Police - M - F: 6:00 p.m. - 2:30 a.m.

Administration - M - F: 8:00 a.m. - 4:30 p.m. - Saturday: 2:00 p.m. - 5:00 p.m.

Building - Sunday: 2:00 p.m. - 5:00 p.m.

City Hall & - M - F: 8:00 a.m. - 5:00 p.m.

Corporation (1 Day Porter to handle both Not Required
Yard Electric sites)
Monday (2 Day Porters}:

Shift: 7:30 a.m. - 4:00 p.m.

Shift: 7:00 a.m. - 3:30 p.m.

Tuesday (1 Day Porter}:

Shift: 7:00 a.m. - 3:30 p.m.

Wednesday (2 Day Porters}:

Shift: 7:30 a.m. - 4:00 p.m.

Shift: 7:00 a.m. - 3:30 p.m.

Thursday (2 Day Porters}:

Shift: 7:00 a.m. - 3:30 p.m.

Santa Clara Shift: 12:00 p.m. - 4:00 p.m.

Convention Not Required Center Friday (2 Day Porters}:

Complex Shift: 7:30 a.m. - 4:00 p.m.

Shift: 7:00 a.m. - 3:30 p.m.

Shift: 12:00 p.m. - 4:00 p.m.

Saturday (2 Day Porters}:

Shift: 7:30 a.m. - 4:00 p.m.

Shift: 8:00 a.m. - 12:00 p.m.

Sunday (2 Day Porters}:

Shift: 7:30 a.m. - 4:00 p.m.

Shift: 8:00 a.m. - 12:00 p.m.
**Total of 96 Hours
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18

Page 2 ends

3. SERVICE FREQUENCY FOR CITY HALL EAST AND WEST WINGS

CITY HALL - EAST AND WEST WINGS
Day Porter (See Section 2 Above for hours) and
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, doorframes, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Floors
Tile Floors: Buff and spot wax 50% of total area to maintain appearance
Tile Floors: Strip and wax
Carpet cleaning
Cafeteria
Wet mop tile floors
Clean tabletops and chairs
Return tables and chairs to proper position
Dust vending machines
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
TW
w
D
D
D
TW
w
Frequency
Code
D
D
D
D
D
D
D
D
M
Frequency
Code
M
y
y
Frequency
Code
D
D
D
w

Page 3 ends

CITY HALL - EAST AND WEST WINGS
Day Porter (See Section 2 Above for hours) and
(Service after 5:00 p.m.) (Five days per week, M-F)
Miscellaneous Items Frequency
Code

OPEN DOORS FOR AFTER HOURS MEETINGS AR
LOCK ALL EXTERIOR DOORS PROMPTLY AT 5 PM D
Return lobby furniture and equipment to proper arrangement D Spot clean fire hose cabinets D
Maintain janitorial closets in a clean and orderly condition D Maintain area around the dumpster in a clean condition D Clean all windows - inside and out y
Council Chambers Frequency
Code
All General Cleaning Duties as noted above.

Clean and dust desks, cabinets, floors, and furniture TW Open doors before meetings and secure them after meetings (Not responsible for securing doors for meetings beyond midnight D and doors are not to be secured while a meeting is in progress) Return all chairs to proper arrangement D
Conference Rooms Frequency
Code
All General Cleaning Duties as noted above.

Clean and dust desks, cabinets, floors, and furniture TW Clean chalk/white boards and trays TW
Return all chairs to proper arrangement D

4. SERVICE FREQUENCY FOR BERMAN BUILDING AND COURT HOUSE

BUILDING

BERMAN BUILDING AND COURTHOUSE BUILDING
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinkinQ fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
TW
w
D
D
D
TW
w

Page 4 ends

BERMAN BUILDING AND COURTHOUSE BUILDING
(Service after 5:00 p.m.) (Five days per week, M-F)
Rest Rooms Frequency
Code
Clean mirrors and briQht work D
Clean and sanitize sinks, toilets, and urinals D
Empty sanitary napkin receptacles D
Empty trash receptacles D
Fill sanitary napkin dispensers D
Fill all paper dispensers D
Sanitize and damp mop floors D
Spot clean walls and partitions as required D
Clean walls and partitions M
Conference Rooms Frequency
Code
All General Cleaning Duties as noted above.

Clean and dust desks, cabinets, floors, and furniture TW Clean chalk/white boards and trays TW
Return all chairs to proper arranQement D
Empty Trash Receptacles D
Floors Frequency
Code
Tile Floors: Buff and spot wax 50% of total area to maintain appearance
M
Tile Floors: Strip and wax y
Carpet cleaning y
Miscellaneous Items Frequency
Code
Return lobby furniture and equipment to proper arrangement D Spot clean fire hose cabinets D
Maintain janitorial closets in a clean and orderly condition D Maintain area around the dumpster in a clean condition D Clean all windows - inside and out y

5. SERVICE FREQUENCY FOR TRITON MUSEUM

TRITON MUSEUM
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinkinq fountains
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D

Page 5 ends

TRITON MUSEUM
(Service after 5:00 p.m.) (Five days per week, M-F)
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware.

Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpeted
Wet mop floors
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Tile Floors
Buff and spot wax 50% of total area to maintain appearance Strip and wax
Miscellaneous Items
Spot clean fire hose cabinets
Maintain janitorial closets in a clean and orderly condition Maintain area around the dumpster in a clean condition
Clean all windows - inside and out
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
D
w
D
D
D
TW
w
Frequency
Code
D
D
D
D
D
D
D
D
M
Frequency
Code
M
y
Frequency
Code
D
D
D
y

Page 6 ends

6. SERVICE FREQUENCY FOR HEADEN INMAN HOUSE, JAMISON-BROWN

HOUSE, AND PAVILIONS

HEADEN INMAN HOUSE, JAMISON-BROWN HOUSE, AND PAVILIONS
(On the grounds of the Triton Museum)
(Service after 5:00 p.m.)
(Service frequency listed below per site)

HEADEN INMAN HOUSE - TUESDAY OF EACH WEEK

JAMISON-BROWN HOUSE-TWICE MONTHLY
PAVILIONS -FRIDAY OF EACH WEEK (Two restrooms, HI and Pavilions) General Cleaning Duties Frequency Code
Clean and sanitize drinking fountains.

Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware.

Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas.

Vacuum carpets '
Wet mop floors (special care on hardwood at Jamison-Brown) Clean kitchen area (Jamison-Brown)
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Clean shower (Jamison Brown)
Miscellaneous Items
Spot clean fire hose cabinets
Maintain janitorial closets in a clean and orderly condition Maintain area around the dumpster in a clean condition.

Clean all windows - inside and out
Follow alarm system procedure to secure the building
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
w
w
w
w
w
w
TM
w
TM
Frequency Code
w
w
w
w
D
D
D
D
D
Frequency Code
w
w
w
y
D

Page 7 ends

7. SERVICE FREQUENCY FOR CENTRAL LIBRARY

CENTRAL LIBRARY
(See Section 2 above for shift hours.)
General Cleaning Duties
Clean and sanitize drinkinQ fountains
Dust mop slate and all resilient floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles/replace liners (common areas-including 2nd floor patio)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets includinQ elevators
Spot treat carpet to remove stains, gum, etc.

Dust windowsills/window coverings/furniture tops
Wipe down fireplace enclosure
Wipe down stairwell handrails/elevator walls/check out machines/ coffee/kitchenette counters and sinks/queuing device
Dust bookshelves (rotate weekly dusting of all books)
Vacuum chairs/cushions and spot clean furniture
Clean interior Qlass on both sets of entry doors
Clean elevator doors/wall of fingerprints both inside and out Spot clean all vertical services
Vacuum air grills and vents
Sanitize transaction top at Circulation Desk
Slate Floors and Carpet Floors
Clean slate floors per manufacturer's recommendations
Steam clean carpet areas
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles/fill and clean receptacles Empty trash receptacles/replace liners
Fill all paper dispensers/replenish soap dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Clean and disinfect diaper changing area
Dust liqht fixtures
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
D
w
D
D
D
EOD
w
w
D
D
w
EOD
D
EOD
EOD
M
D
Frequency
Code
y
y
Frequency
Code
D
D
D
D
D
D
D
D
D
D

Page 8 ends

CENTRAL LIBRARY
(See Section 2 above for shift hours.)
Scrub floors using manufacturer's recommendations
Floors
Tile Floors: Buff and spot wax 50% of total area to maintain appearance
Tile Floors: Strip and Wax
Carpet Cleaning
Miscellaneous Items
Spot clean fire hose cabinets
Maintain janitorial closets in a clean and orderly condition Maintain area around the dumpster in a clean condition
Sweep or vacuum stairwells and ramps.

Clean all windows - inside and out

8. SERVICE FREQUENCY FOR NORTHSIDE LIBRARY

NORTHSIDE LIBRARY
(See Section 2 above for shift hours.)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop slate and all resilient floors and stairwells
Oust and clean doors, door frames, and hardware
Empty trash receptacles/replace liners (common areas-incl. 2nd fl.

Patio)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets including elevators
Spot treat carpet to remove stains, gum, etc.

Spot clean all vertical services
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Q
Frequency
Code
M
y
y
Frequency
Code
D
D
D
EOD
y
Frequency
Code
D
D
w
D
D
D
EOD
w
w
D
D
w
EOD
D
EOD
EOD

Page 9 ends

NORTHSIDE LIBRARY
(See Section 2 above for shift hours.)
Vacuum air grills and vents
Sanitize transaction top at Circulation Desk
Slate Floors/Carpet
Clean slate floors per manufacturer's recommendations
Steam clean carpet areas
Rest Rooms
Clean mirrors and briqht work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles/fill and clean receptacles Empty trash receptacles/replace liners
Fill all paper dispensers/replenish soap dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Clean and disinfect diaper changing area
Dust light fixtures
Scrub floors using manufacturer's recommendations
Tile Floors
Tile Floors: Buff and spot wax 50% of total area to maintain appearance
Tile Floors: Strip and wax
Carpet cleaning
Miscellaneous Items
Spot clean fire hose cabinets
Maintain janitorial closets in a clean and orderly condition Maintain area around the dumpster in a clean condition
Sweep or vacuum stairwells and ramps.

Clean all windows - inside and out.

Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
M
D
Frequency
Code
y
y
Frequency
Code
D
D
D
D
D
D
D
D
D
D
Q
Frequency
Code
M
y
y
Frequency
Code
D
D
D
EOD
y

Page 10 ends

9. SERVICE FREQUENCY FOR MISSION LIBRARY

MISSION LIBRARY
(See Section 2 above for shift hours.)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets.

Wet mop floors
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Floors
Tile Floors: Buff and spot wax 50% of total area to maintain appearance
Tile Floors: Strip and Wax
Carpet Cleaning
Miscellaneous Items
Spot clean fire hose cabinets
Maintain janitorial closets in a clean and orderly condition Maintain area around the dumpster in a clean condition
Sweep or vacuum stairwells and ramps.

Clean all windows - inside and out
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
TW
w
D
D
D
TW
w
Frequency
Code
D
D
D
D
D
D
D
D
M
Frequency
Code
M
y
y
Frequency
Code
D
D
D
TW
y

Page 11 ends

10.SERVICE FREQUENCY FOR EMERGENCY OPERATIONS

CENTER/COMMUNICATIONS

EMERGENCY OPERATIONS CENTER/COMMUNICATIONS
(Service after 5:00 p.m.) (One day per week)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floor
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Rest Rooms
Clean mirrors and briQht work.

Floors
Tile Floors: Buff and spot wax 50% of total area to maintain appearance
Tile Floors: Strip and Wax
Carpet Cleaning
Miscellaneous Items
Spot clean fire hose cabinets
Maintain janitorial closets in a clean and orderly condition Maintain area around the dumpster in a clean condition
Sweep or vacuum stairwells and ramps
Clean all windows - inside and out
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
w
w
w
w
w
w
w
w
Frequency
Code
w
w
w
w
w
w
w
w
w
Frequency
Code
M
y
y
Frequency
Code
w
w
w
w
y

Page 12 ends

11. SERVICE FREQUENCY FOR COMMUNICATIONS SHOP

COMMUNICATIONS SHOP
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions.

Tile Floors
Buff and spot wax 50% of total area to maintain appearance Strip and Wax
Miscellaneous Items
Spot clean fire hose cabinets
Maintain janitorial closets in a clean and orderly condition Maintain area around the dumpster in a clean condition
Sweep or vacuum stairwells and ramps.

Page 13 ends

12.SERVICE FREQUENCY FOR POLICE ADMINISTRATION BUILDING

POLICE ADMINISTRATION BUILDING
(7 Days Per Week. See Section 2 above for shift hours.) Entrances, Lobbies and Reception Areas
Empty trash receptacles (common areas)
Remove trash or debris from outside area adjacent to entrance Remove cigarette butts and smooth sand in ash trays
Dust mop and wet mop tiled areas inside and outside of lobby Vacuum carpet areas and mats; remove gum and soil spots.

Disinfect drinking fountains
Clean entrance door glass
Clean surface of counter tops
Reset furniture to proper position
Clean Qlass partitions, display cases, and interior door glass Spot clean walls
Dust Furniture, fire closets, and extinguishers
Entrances, Lobbies and Reception Areas (continued)
Restore high luster finish on non-carpeted floors
High dust vents, lights, pipes, venetian blinds, connecting and horizontal wall surfaces
Deep clean carpet using truck-mounted water injection method Corridors
Remove trash
Dust mop and wet mop hard surface areas
Remove soil spots, heel marks, gum or food from floor surface Disinfect drinking fountains
Clean surface of counter tops opening into corridors
Reset furniture to proper position
Clear glass partitions, display cases, door hardware and door glass
Spot clean walls
Dust furniture, pictures, and extinguishers
Restore high luster finish on non-carpeted floors
High dust vents, lights, pipes, window covering, and connecting and horizontal wall surfaces
Restrooms and Locker Rooms
(Public Rest Rooms)
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
D
D
EOD
TW
D
D
D
D
M
w
w
Frequency
Code
M
M
y
Frequency
Code
D
EOD
D
D
D
D
M
w
w
M
M
Frequency
Code

Page 14 ends

POLICE ADMINISTRATION BUILDING
(7 Days Per Week. See Section 2 above for shift hours.) Check cleanliness, confirm adequate supplies. Sign confirmation log
Empty waste receptacles and change liners
Restock dispensers: Soap, paper towel, toilet tissue and sanitary napkins
Clean mirrors: clean and disinfect urinals and stools; clean basins.

Polish stainless steel and chrome surfaces
Spot clean walls, lockers, benches and partitions
Dust mop and wet mop floors with disinfectant solution
Damp clean and polish partitions thoroughly
Remove graffiti
Pour at least one gallon of water down floor drains
Dust wall and ceiling vents
Clean doors and wall tile
De-scale fixtures
Scrub floor with floor scrubber
Clean windows and window ledges
Shower Rooms
Remove foreign matter and soap
Clean and disinfect floors
Flush floor with clear water and squeegee dry
Disinfect shower walls
Clean beneath shower mats
Clean and disinfect mats
Clean handles, shower heads and other fixture hardware.

Scrub and disinfect shower room walls. Remove scum from walls Clean all other room surfaces
Offices
Dust desk lamps, bookshelves, and furniture tops that are clear Clean doors, door glass, door hardware, and telephones
Dust mop and wet mop tiled floors
Vacuum and remove spots from carpeted floors
Empty common trash receptacles
High dust coat racks, clocks, window ledges, pipes, vents, hard window coverings, vertical and horizontal wall surfaces Restore high luster finish on non-carpeted floors
Remove spots from walls, workstation partitions, fabric chairs and sofas
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
4 HR
D
D
D
D
D
w
w
w
w
w
M
M
M
Frequency
Code
D
D
D
D
D
D
TW
TW
M
Frequency
Code
D
D
D
D
D
M
M
M

Page 15 ends

POLICE ADMINISTRATION BUILDING
(7 Days Per Week. See Section 2 above for shift hours.) Conference Rooms Frequency
Code
Empty waste receptacles and replace liners D
Clean chalkboards/whiteboards D
Clean tabletop D
Reset furniture to proper position D
Vacuum traffic patterns on carpeted floors, remove gum and soil D spots Dust mop and wet mop tiled floors D
Clean glass in doors and partitions D
Dust furniture surfaces and damp clean tabletops w
Vacuum carpeted areas thoroughly. w
Clean door surfaces. w
Restore high luster finish on non-carpeted floors w
High dust vents, lights, pips, venetian blinds, and connecting M vertical and horizontal wall surfaces Deep clean carpet using truck-mounted water injection method y Stairways Frequency
Code
Dust mop and wet mop steps D
Dust handrails and windows ledges. w
Clean risers and ledges w
High dust vents, lights, pips, venetian blinds, and connecting M vertical and horizontal wall surfaces Elevators Frequency
Code
Sweep and wet mop tiled floors D
Vacuum carpeted floors; remove gum and soil spots D
Polish stainless steel and spot clean walls and doors D Restore high luster finish on non-carpeted floors M
Vacuum door tracks and clean vents M
Damp clean walls and doors thorouQhly M
Clean light fixtures and ceiling panels. M
Laboratories Frequency
Code
Note: Waste receptacles containing hazardous items mixed with paper trash are not to be emptied.

Empty waste receptacles and replace liners
Clean chalk boards/white boards and trays
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
D
D

Page 16 ends

POLICE ADMINISTRATION BUILDING
(7 Days Per Week. See Section 2 above for shift hours.) Rearrange chalk/markers and erasers
Dust mop and wet mop floors with disinfectant solution.

Clean doors, glasses, and mirrors
Restore high luster finish on non-carpeted floors
Dust vertical surfaces and vents
Computer Rooms and Copy Rooms
Empty waste receptacles and replaces liners
Dust mop and wet mop tiled floors
Vacuum carpeted floors, remove gum and soil spots
Dust all horizontal furniture
Thoroughly vacuum vents, partitions, and under and around computers
Clean all door surfaces
High dust clocks, window ledges, pipes, venetian blinds, connecting vertical and horizontal wall surfaces
Restore high luster finish on non-carpeted floors
Lunchrooms and Break Rooms
Clean tabletops with disinfectant
Empty waste receptacles and replace liners
Dust mop and wet mop tiled areas
Vacuum carpeted areas and mats, remove gum and soil spots Disinfect drinking fountains
Reset furniture to proper position
Clean glass partitions, display cases, and interior door Qlass Spot clean walls
Dust furniture, fire closets and extinguishers
Restore high luster finish on non-carpeted floors
High dust vents, lights, pipes, venetian blinds, and connecting vertical and horizontal wall surfaces
Thoroughly clean furniture
Shop Areas and Storage Areas
Empty waste receptacles and replace liners
Dust mop or sweep floors
Spot mop floors
Dust sills and ledQes; spot clean walls
Mop floors with detergent.

Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
D
TW
w
M
M
Frequency
Code
D
D
D
w
w
w
M
M
Frequency
Code
D
D
D
D
D
D
w
w
w
w
TM
M
Frequency
Code
D
D
D
M
M

Page 17 ends

POLICE ADMINISTRATION BUILDING
(7 Days Per Week. See Section 2 above for shift hours.) Kennel Area
Machine scrub with disinfectant
Clean offices to contract standards
Clean stainless steel
Jail (Detention Area)
Wet mop floors with disinfectant. (Germicidal, bactericidal) Spot clean walls and benches
Pour at least one gallon of water down floor drains
Clean mirrors; clean and disinfect urinals and stools; clean basins Polish stainless steel and/or chrome surfaces
Clean walls, benches and cell bars with disinfectant.

Machine scrub floors with disinfectant.

Jail (Non-Detention Area)
Empty waste receptacles and replaces liners
Dust mop and wet mop tiled floors
Vacuum carpeted floors, remove gum and soil spots
Spot clean walls and counter tops
Thoroughly vacuum vents, partitions, and under and around computers
Clean door surfaces.

High dust clocks, window ledges, pipes, connecting vertical and horizontal wall surfaces
Restore high luster finish on non-carpeted floors
Windows
Clean all windows, inside and out
Hard Surface Floors
Hard Surface Floors: Strip and Wax
Carpet Cleaning
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
D
w
Frequency
Code
D
D
D
D
D
w
w
Frequency
Code
D
D
D
D
w
w
M
M
Frequency
Code
y
Frequency
Code
y
y

Page 18 ends

13. SERVICE FREQUENCY FOR PISTOL RANGE

PISTOL RANGE
2 DAYS PER WEEK SERVICE
(Service after 5:00 p.m.)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty common trash receptacles
Spot damp mop floors.

Sweep and clean entrance areas.

Vacuum carpets
Wet mop floors
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Tile Floors
Buff and spot wax 50% of total area to maintain appearance Strip and Wax
Miscellaneous Items
Spot clean fire hose cabinets.

Maintain janitorial closets in a clean and orderly condition Maintain area around the dumpster in a clean condition
Sweep or vacuum stairwells and ramps
Clean all windows - inside and out
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
TW
w
w
TW
TW
TW
w
w
Frequency
Code
TW
TW
TW
TW
TW
TW
TW
TW
M
Frequency
Code
M
y
Frequency
Code
TW
TW
TW
w
y

Page 19 ends

14.SERVICE FREQUENCY FOR RIVERMARK POLICE SUBSTATION

RIVERMARK POLICE SUBSTATION
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties
Clean and Sanitize Drinkinq Fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty common trash receptacles
Spot damp mop floors
Sweep and clean entrance areas
Vacuum any carpeting
Wet mop floors
Clean entrance door glass inside and outside
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Shower Rooms
Remove foreign matter and soap
Clean and disinfect floors
Flush floor with clear water and squeegee dry
Disinfect shower walls.

Clean beneath shower mats.

Clean and disinfect mats.

Clean handles, shower heads and other fixture hardware
Scrub and disinfect shower room walls/remove wall scum
Clean all other surfaces
Tile Floors
Buff and spot wax 50% of area to maintain appearance
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
TW
w
D
D
D
w
w
w
Frequency
Code
D
D
D
D
D
D
D
D
w
Frequency
Code
TW
TW
TW
TW
TW
TW
TW
TW
M
Frequency
Code
M

Page 20 ends

RIVERMARK POLICE SUBSTATION
(Service after 5:00 p.m.) (Five days per week, M-F)
Strip and wax y
Miscellaneous Frequency
Code
Spot clean fire hose cabinet D
Maintain janitorial closet in clean and orderly condition D Maintain area around dumpster in a clean condition D
Sweep and vacuum any stairwells and/or ramps TW
Clean all windows inside and out y

15.SERVICE FREQUENCY FOR STREETS DEPARTMENT TREE/SOLID WASTE

OFFICES

STREETS DEPARTMENT TREE/SOLID WASTE OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties
Spot damp mop floors
Sweep/clean entrance areas
Wet mop floors
Remove gum and soil spots on mats
Clean interior and exterior door glass
Reset furniture if moved
Clean surface of counter tops
Restore high luster finish on non-carpeted floors
Clean all floor, wall, and ceiling vents
Empty common waste receptacles and replace liners
Dust mop and spot wet mop tile floors
Clean all windows - inside and out.

Floors
Buff and spot wax 50% of total area to maintain appearance Strip and Wax, Carpet Cleaning
Carpet CleaninQ
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
D
w
D
D
D
D
M
M
D
TW
y
Frequency
Code
M
y
y

Page 21 ends

16. SERVICE FREQUENCY FOR TRAFFIC SIGN SHOP

TRAFFIC SIGN SHOP
(One day/week cleaning after 5:00 p.m.)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Spot damp mop floors
Sweep and clean entrances
Vacuum carpets
Remove cigarette butts and smooth sand in ashtrays
Remove gum and soil spots on carpets and mats
Clean interior and exterior glass on entrance doors
Reset any furniture after cleaning
Clean surface of countertops
Empty common waste receptacles and replace liners
Dust mop and spot wet mop tile floors
Clean all floor, wall and ceiling vents
Wet mop concrete floors
Shop and Storage Areas
Clean and sanitize sink
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty trash receptacles and change liners
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean all windows - inside and out.

Fill all soap dispensers
Polish stainless steel and chrome surfaces
Pour at least one gallon of water down floor drains
Clean walls and partition
Descale fixtures
Scrub floor with floor scrubber
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
w
w
TM
w
w
TM
w
w
w
w
w
w
w
M
w
Frequency
Code
w
Frequency
Code
w
w
w
w
w
w
y
w
w
w
M
AR
AR

Page 22 ends

TRAFFIC SIGN SHOP
(One day/week cleaning after 5:00 p.m.)
Tile Floors Frequency
Code
Buff and spot wax 50% of area to maintain appearance w
Wet mop floor. w
Strip and wax y
Break Room Frequency
Code
Clean and sanitize tabletops w
Empty waste receptacles and replace liners w
Disinfect drinking fountains w
Corridors and Stairwell Frequency
Code
Remove trash w
Dust mop and spot wet mop hard surface areas w
Remove soil spots, heel marks, gum and/or food from floor w surface

17.SERVICE FREQUENCY FOR AUTOMOTIVE SERVICES OFFICES AND STREET

DEPARTMENT YARD OFFICES

AUTOMOTIVE SERVICES OFFICES AND STREET DEPARTMENT YARD

OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware.

Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets.

Wet mop floors
Rest Rooms
Clean mirrors and briqht work
Clean and sanitize sinks, toilets, and urinals
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
TW
w
D
D
D
TW
w
Frequency
Code
D
D

Page 23 ends

AUTOMOTIVE SERVICES OFFICES AND STREET DEPARTMENT YARD

OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls, partitions, and lockers in locker room
Floors
Tile Floors: Buff and spot wax 50% of total area to maintain appearance
Tile Floors: Strip and Wax
Carpet Cleaning
Shower Rooms
Remove foreign matter and soap
Clean and disinfect floors
Flush floor with clear water and squeegee dry
Disinfect shower stalls
Clean beneath shower mats.

Clean and disinfect mats
Clean handles, shower heads and other fixture hardware
Scrub and disinfect shower room walls/remove wall scum
Clean all other surfaces.

Locker Room/Break Room
Wipe and sanitize tables
Clean all windows
Miscellaneous Items
Spot clean fire hose cabinets
Maintain janitorial closets in a clean and orderly condition Maintain area around the dumpster in a clean condition
Sweep or vacuum stairwells and ramps.

Clean all windows - inside and out.

Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
D
D
D
D
D
D
M
Frequency
Code
M
y
y
Frequency
Code
TW
TW
TW
TW
TW
TW
TW
TW
M
Frequency
Code
D
y
Frequency
Code
D
D
D
TW
y

Page 24 ends

18. SERVICE FREQUENCY FOR FIRE HEADQUARTERS AND ANNEX BUILDING - STATION #1
FIRE HEADQUARTERS AND ANNEX BUILDING - STATION #1
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Floors
Tile Floors: Buff and spot wax 50% of total area to maintain appearance
Tile Floors: Strip and Wax
Carpet Cleaning
Shower Rooms
Remove foreiQn matter and soap
Clean and disinfect floors
Flush floor with clear water and squeegee dry
Disinfect shower walls
Clean beneath shower mats
Clean and disinfect mats
Clean handles, shower heads and other fixture hardware
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency
Code
D
TW
w
D
D
D
D
w
Frequency
Code
D
D
D
D
D
D
D
D
Frequency
Code
w
y
y
Frequency
Code
D
D
D
D
D
D
TW

Page 25 ends

FIRE HEADQUARTERS AND ANNEX BUILDING -STATION #1
(Service after 5:00 p.m.) (Five days per week, M-F)
Scrub and disinfect shower room walls. Remove wall scum TW Clean all other room surfaces M
Miscellaneous Items Frequency
Code
Spot clean fire hose cabinets 0
Maintain janitorial closets in a clean and orderly condition 0 Maintain area around the dumpster in a clean condition 0 Sweep or vacuum stairwells and ramps 0
Clean all windows - inside and out y

19. SERVICE FREQUENCY FOR FIRE TRAINING CENTER/OFFICES AT FIRE STATION #2
FIRE TRAINING CENTER/OFFICES AT FIRE STATION #2
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties Frequency Code
Clean and sanitize drinkinq fountains
Oust mop floors and stairwells
Oust and clean doors, door frames, and hardware.

Empty common trash receptacles
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Clean entrance door qlass inside and outside
Restrooms
Clean mirrors and briqht work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin receptacles
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions.

Shower Rooms
Remove foreign matter and soap
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
0 0
w
0 0
0 0
w
w
Frequency Code
0 0
0 0
0 0
0 0
M
Frequency Code
0

Page 26 ends

FIRE TRAINING CENTER/OFFICES AT FIRE STATION #2
(Service after 5:00 p.m.) (Five days per week, M-F)
Clean and disinfect floors D
Flush floor with clear water and squeegee dry D
Disinfect shower walls D
Clean beneath shower mats D
Clean and disinfect mats D
Clean handles, shower heads, and other fixture hardware TW Scrub and disinfect shower room walls/remove wall scum. TW Clean all other room surfaces M
Elevators Frequency Code
Sweep and wet mop tiled floors D
Vacuum carpeted floors; remove gum and soil spots D
Polish stainless steel and spot clean walls and doors D Restore high luster finish on non-carpeted floors M
Vacuum door tracks and clean vents M
Damp clean walls and doors M
Clean light fixtures and ceiling panels M
Miscellaneous Items Frequency Code
Spot clean fire hose cabinets D
Maintain janitorial closets in a neat and orderly condition D Maintain area around dumpster in an clean condition D
Sweep or vacuum stairwells and ramps D
Clean all windows inside and out y
Tile Floors: Strip and wax y
Carpet Cleaning y

20. SERVICE FREQUENCY FOR CORPORATION YARD ELECTRIC CENTER AND

WATER CENTER OFFICES

CORPORATION YARD ELECTRIC AND WATER CENTER OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties - Offices and Assembly Rooms Frequency Code Clean and sanitize drinkinQ fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
D
D
w
D
D
D
D

Page 27 ends

CORPORATION YARD ELECTRIC AND WATER CENTER OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
Wet mop floors w
Wet mop floors w
Rest Rooms Frequency Code
Clean mirrors and bright work D
Clean and sanitize sinks, toilets, and urinals D
Empty sanitary napkin receptacles D
Empty trash receptacles D
Fill sanitary napkin dispensers D
Fill all paper dispensers D
Sanitize and damp mop floors D
Spot clean walls and partitions as required D
Clean walls and partitions M
Floors Frequency Code
Tile Floors: Buff and spot wax 50% of total area to maintain w appearance
Tile Floors: Strip and wax y
Carpet Cleanin!=I y
Miscellaneous Items Frequency Code
Spot clean fire hose cabinets D
Maintain janitorial closets in a clean and orderly condition D Maintain area around the dumpster in a clean condition D Sweep or vacuum stairwells and ramps D
Clean all windows - inside and out y

21. SERVICE FREQUENCY FOR CABLE SHOP (UNDERGROUND BUILDING)

CABLE SHOP (UNDERGROUND BUILDING)
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties - Offices and Assembly Rooms
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
D
D
w
D
D
D
D
w

Page 28 ends

CABLE SHOP (UNDERGROUND BUILDING)
(Service after 5:00 p.m.) (Five days per week, M-F)
Rest Rooms Frequency Code
Clean mirrors and bright work D
Clean and sanitize sinks, toilets, and urinals D
Empty sanitary napkin receptacles D
Empty trash receptacles D
Fill sanitary napkin dispensers D
Fill all paper dispensers D
Sanitize and damp mop floors D
Spot clean walls and partitions as required D
Clean walls and partitions M
Tile Floors Frequency Code
Buff and spot wax 50% of total area to maintain appearance w Strip and wax y
Miscellaneous Items Frequency Code
Spot clean fire hose cabinets D
Maintain janitorial closets in a clean and orderly condition D Maintain area around the dumpster in a clean condition D Sweep or vacuum stairwells and ramps D
Clean all windows - inside and out y

22.SERVICE FREQUENCY FOR SEWER DEPARTMENT OFFICES

SEWER DEPARTMENT OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties - Offices and Assembly Rooms
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware.

Page 29 ends

SEWER DEPARTMENT OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
Fill sanitary napkin dispensers D
Fill all paper dispensers D
Sanitize and damp mop floors D
Spot clean walls and partitions as required D
Clean walls and partitions M
Tile Floors Frequency Code
Buff and spot wax 50% of total area to maintain appearance w Strip and wax y
Miscellaneous Items Frequency Code
Spot clean fire hose cabinets D
Maintain janitorial closets in a clean and orderly condition D Maintain area around the dumpster in a clean condition D Sweep or vacuum stairwells and ramps D
Clean all windows - inside and out y

23. SERVICE FREQUENCY FOR METER CALIBRATION OFFICES

METER CALIBRATION OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties - Offices and Assembly Rooms
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Tile Floors
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
D
D
w
D
D
D
D
w
Frequency Code
D
D
D
D
D
D
D
D
M
Frequency Code

Page 30 ends

METER CALIBRATION OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
Buff and spot wax 50% of total area to maintain appearance w Strip and wax y
Miscellaneous Items Frequency Code
Spot clean fire hose cabinets D
Maintain janitorial closets in a clean and orderly condition D Maintain area around the dumpster in a clean condition D Sweep or vacuum stairwells and ramps D
Clean all windows - inside and out y

24. SERVICE FREQUENCY FOR UTILITIES TRAILER (OFFICE/SHOWER TRAILER)

UTILITIES TRAILER (OFFICE/SHOWER TRAILER)
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinkinq fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware.

Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Rest Rooms
Clean mirrors and briqht work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Shower Rooms
Remove foreiqn matter and soap
Clean and disinfect floors
Flush floor with clear water and squeeqee dry
Disinfect shower walls
Clean beneath shower mats
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
D
D
w
D
D
D
D
w
Frequency Code
D
D
D
D
D
D
D
D
M
Frequency Code
D
D
D
D
D

Page 31 ends

UTILITIES TRAILER (OFFICE/SHOWER TRAILER)
(Service after 5:00 p.m.) (Five days per week, M-F)
Clean and disinfect mats D
Clean handles, shower heads and other fixture hardware TW Scrub and disinfect shower room walls. Remove scum from TW walls Clean all other room surfaces M

25.SERVICE FREQUENCY FOR BERRYESSA ADOBE

BERRYESSA ADOBE
(Service after 5:00 p.m.) (Two days per month)
General Cleaning Duties Frequency Code
Dust mop and vacuum floors TM
Dust and clean doors, door frames, and hardware TM
Empty common area trash receptacles TM
Spot damp mop floors and wet mop TM
Rest Rooms Frequency Code
Clean mirrors and bright work TM
Clean and sanitize sinks, toilets, and urinals TM
Empty sanitary napkin receptacle/replenish as required TM Empty trash receptacles TM
Fill all paper dispensers TM
Sanitize and damp mop floors TM
Spot clean walls and partitions TM
Thoroughly clean walls and partitions TM
Floors Frequency Code
Buff and spot wax 50% of total area to maintain appearance w Strip and wax floors y

26. SERVICE FREQUENCY FOR DVR POWER PLANT CONTROL ROOM/OFFICES

DVR POWER PLANT CONTROL ROOM/OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
General Cleaning Duties Frequency Code
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty common area trash receptacles
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
D
D
D
D

Page 32 ends

DVR POWER PLANT CONTROL ROOM/OFFICES
(Service after 5:00 p.m.) (Five days per week, M-F)
Spot damp mop floors & wet mop
Rest Rooms
Clean mirrors and briqht work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacle/replenish as required
Empty trash receptacles
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions
Thoroughly clean walls and partitions
Floors
Buff and spot wax 50% of total area to maintain appearance Strip and wax floors
Conference Rooms
All General CleaninQ Duties as described above
Clean and dust desks, tables, cabinets, and furniture
Lunchroom/Break Rooms
Clean tabletops with disinfectant
Empty waste receptacles and replace liners
Dust mop and wet mop floor areas
Shower Rooms
Remove foreign matter and soap
Clean and disinfect floors
Flush floor with clear water and squeeqee dry
Disinfect shower walls
Clean underneath shower mats
Clean and disinfect mats
Clean handles, shower heads, and other fixture hardware Scrum and disinfect shower room walls. Remove wall scum Clean all other shower room surfaces
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
D
Frequency Code
D
D
D
D
D
D
D
M
Frequency Code
w
y
Frequency Code
D
Frequency Code
D
D
D
Frequency Code
D
D
D
D
D
D
TW
TW
M

Page 33 ends

27.SERVICE FREQUENCY FOR SENIOR CENTER

SENIOR CENTER
(Five Days Per Week Service: Monday - Friday)
Monday and Wednesday after 7:30 pm
Tuesday, Thursday, and Friday after 3:30 pm
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop vinyl floors
Dust mop emergency stairwells
Wet mop emergency stairwells
Wet mop vinyl floors
Sweep and clean entrance areas
Vacuum entry mats
Vacuum carpets/stairs
Maintain janitorial closets in a clean and orderly condition Dust and clean doors, doorframes, and hardware
Clean walls
Building Windows
Clean all interior windows - inside and out (April and Oct) Floors
Vinyl/Tile Floors: Buff and spot wax 50% of total area to maintain appearance
Vinyl/Tile Floors: Strip and wax
Carpet cleaning
Entry Lobbies & Reception Lounges
Wet mop tile floors.

Vacuum carpet flooring.

Vacuum entry mats.

Clean tabletops and chairs.

Return tables and chairs to proper position.

Dust book shelving and display cases
Clean floors and walls of elevators
Clean walls
Offices
Vacuum carpet
Remove trash
Dust horizontal surfaces
Spot clean window partitions
Dust and clean doors, doorframes, and hardware
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequencv Code
D
D
w
M
D
D
D
D
D
w
M
Frequency Code
TY
Frequency Code
M
y
y
Frequency Code
D
D
D
D
D
w
w
M
Frequency Code
D
D
D
D
w

Page 34 ends

SENIOR CENTER
(Five Days Per Week Service: Monday - Friday)
Monday and Wednesday after 7:30 pm
Tuesday, Thursdav, and Fridav after 3:30 pm
Classroom 149
Wet mop floor
Remove trash
Wipe down horizontal surfaces (window ledges, counters, sinks) Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and wet mop floors
Spot clean walls and partitions as required
Clean walls and partition
Deep clean floor
Locker Room, Restroom, Showers, and Family Showers
Clean mirrors and bright work.

Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and wet mop floors
Spot clean walls and partitions as required
Sanitize shower walls and wet mop floors
Clean walls and partitions
Deep clean floor
Fitness Areas and Equipment
Wet mop rubber floors
Sanitize equipment handles and seatinQ areas
Clean and dust exercise equipment, machines, and furniture Clean mirrors and bright work
Clean walls and partitions
Deep Clean rubber floors
Dust and clean doors, doorframes, and hardware
Coffee Bar
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
D
D
D
Frequency Code
D
D
D
D
D
D
D
D
w
M
Frequency Code
D
D
D
D
D
D
D
D
D
w
M
Frequency Code
D
D
w
w
M
w
w
Frequency Code

Page 35 ends

SENIOR CENTER
(Five Days Per Week Service: Monday - Friday)
Monday and Wednesday after 7:30 pm
Tuesday, Thursday, and Friday after 3:30 pm
Clean and sanitize counter tops
Clean sink
Wet mop floors
Spot clean cabinets and wall surfaces
Spot clean refrigerator and freezer doors and surfaces.

Clean walls
Kitchen
Sweep floor
Wet Mop floor
Hallways and Corridors
Dust mop floors
Dust mop emergency stairwells
Wet mop vinyl/tile floors
Vacuum carpet flooring and stairs
Spot clean fire house cabinets
Spot clean all interior windows - inside and out
Clean all interior windows - inside and out
Clean walls and partitions
Dust and clean doors, doorframes, and hardware

SECOND FLOOR AREAS (SENIOR CENTER
Hallways and Corridors
Dust mop emergency stairwells
Vacuum carpet: flooring and stairs
Spot clean fire house cabinets
Spot clean all interior windows -inside and out
Clean all interior windows - inside and out (April/Oct.) Clean walls and partitions
Dust and clean doors, doorframes, and hardware
Offices
Vacuum carpet
Remove trash
Dust horizontal surfaces
Spot clean window partitions
Dust and clean doors, doorframes, and hardware
Restroom in office 210
• Clean mirrors and bright work
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
D
D
D
D
D
M
Frequency Code
D
D
Frequency Code
D
TW
D
D
D
M
TY
M
w
Frequencv Code
TW
D
D
M
TY
M
w
Frequency Code
D
D
D
D
w
TW
TW

Page 36 ends

SENIOR CENTER
(Five Days Per Week Service: Monday - Friday)
Monday and Wednesday after 7:30 pm
Tuesday, Thursday, and Friday after 3:30 pm
• Clean and sanitize sinks, toilets
• Empty trash receptacles
• Fill all paper dispensers
• Sanitize and wet mop floors
• Spot clean walls as required
• Clean walls
• Deep clean floor
Case Management Waiting Area
Vacuum carpet
Clean tabletops and chair
Return tables and chairs to proper position
Dust and clean doors, doorframes, and hardware
Classrooms 222, 232, 205
Dust mop vinyl/wood floors
Wet mop vinyl/wood floors
Clean Mirrors
Remove trash
Dust horizontal surfaces
Dust and clean doors, doorframes, and hardware
Vacuum carpet floorinQ
Spot clean window partitions
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and wet mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Deep clean floor
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
TW
TW
TW
TW
TW
TW
M
Frequency Code
D
D
D
w
Frequency Code
D
TW
D
D
D
D
D
D
Frequency Code
D
D
D
D
D
D
D
D
w
M

Page 37 ends

28. SERVICE FREQUENCY FOR HARRIS LASS HISTORIC HOUSE

HARRIS LASS HISTORIC HOUSE
(1 Day Per Week Service)
Rest Rooms Frequency Code
Clean mirrors and bright work w
Clean and sanitize sinks, toilets, and urinals w
Empty sanitary napkin receptacles w
Empty trash receptacles w
Fill sanitary napkin dispensers w
Fill all paper dispensers w
Sanitize and damp mop floors w
Spot clean walls and partitions as required w
Clean walls and partitions w

29.SERVICE FREQUENCY FOR GEORGE F. HAINES INTERNATIONAL SWIM CENTER
GEORGE F. HAINES INTERNATIONAL SWIM CENTER
(6 Days Per Week, After 10:00 p.m.)
Men's and Shower and Rest Room Area
Shower Area
Clean and disinfect shower walls
Clean shower fixtures
Pick up trach
Clean shower room drain covers
Clean blue non-slip mats
Dust and clean all vents
Spot clean walls and doors
Wipe clean all light switches and doorknobs/handles
Clean and disinfect shower floors
Machine scrub shower room floors - machine provided by the City. (One area completed each night. Alternating between men's and women's rooms)
Rest Rooms
Replace trash liners and empty trash
Clean and polish all stainless steel dispensers
Empty, clean, polish, and disinfect sanitary napkin receptacles Fill all dispensers
Clean and sanitize all fixtures, fittings, toilets, and urinals Clean and polish the mirror and vanity surface
Clean restroom partitions
Dust and clean all vents
Sweep and damp mop floor with disinfectant
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
D
D
D
D
D
Every Friday
D
D
D
D
Frequency Code
D
D
D
D
D
D
D
Every Friday
D

Page 38 ends

GEORGE F. HAINES INTERNATIONAL SWIM CENTER
(6 Days Per Week, After 10:00 p.m.)
Spot clean walls and doors D
Clean drinking fountain D
Machine scrub shower room floors - machine provided by the City. (One area completed each night. Alternating between men's D and women's rooms)

30.SERVICE FREQUENCY FOR SILICON VALLEY POWER ADMINISTRATIVE

OFFICES

SILICON VALLEY POWER ADMINISTRATIVE OFFICES
(Service After 5:00 pm) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust and wet mop tile floor in lobby
Dust mop floors
Dust and clean glass doors and hardware in lobby
Dust and clean doors, doorframes, and hardware
Clean interior office windows and qlass doors
Empty trash receptacles and recycling (all areas)
Spot damp mop floors
Sweep and clean entrance areas
Spot clean and vacuum carpets
Wet mop floors
Clean refrigerator and freezer inside, doors, and surfaces Dust Blinds
Rest Rooms
Clean mirrors and briqht work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles.

Fill sanitary napkin dispensers (on countertop)
Fill all soap and paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions
Clean walls and partitions
Kitchen
Wet mop VCT floor
Clean tabletops and chairs.

Return tables and chairs to proper position
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
D
D
TW
D
w
w
D
D
D
D
w
D
w
Frequencv Code
D
D
D
D
D
D
D
D
M
Freauencv Code
D
D
D

Page 39 ends

SILICON VALLEY POWER ADMINISTRATIVE OFFICES
(Service After 5:00 pm) (Five days per week, M-F)
Dust vending machines w
Clean microwave (inside and outside) D
Clean refrigerator (inside and outside) D
Replenish paper towels D
Empty recycling and trash D
Conference and Training Rooms Frequency Code
All General Cleaning Duties as noted above.

Clean and dust desks, cabinets, floors, and furniture D Clean chalk/white boards and trays TW
Return all chairs to proper arrangement. D
Additional Services Frequency Code
Clean exterior windows y
Clean refrigerators outside of break room AR
Buff and wax VCT flooring y
Shampoo carpets y
Clean interior partition glass AR

31. SERVICE FREQUENCY FOR SANT A CLARA CONVENTION CENTER COMPLEX

SANT A CLARA CONVENTION CENTER COMPLEX
(See Section 2 above for service times)
General Cleaning Duties
Clean and dust railinqs on stairs
Clean and dust railings on parking garage third floor perimeter Clean elevator cabs in parking garage
Pick up litter from tree wells, garage, sidewalks, bridges, throughways, surface parking lots; remove gum spills, and other foreign substances
Empty trash receptacles/change liners. Provide the number of receptables done daily and how many done more often. Total of

59. (receptacles by the hotel shall be cleared more frequently) Clean exterior of trash containers
Spot mop stains
Brush cobwebs from ceiling light fixtures (garage) twice per day Clean cobwebs from trees, signs and light fixtures
Empty metal ash urns; remove debris and replenish sand in the containers with sand:

Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
w
w
w
D
D
D
D
D
TW
w

Page 40 ends

SANTA CLARA CONVENTION CENTER COMPLEX
(See Section 2 above for service times)
Blow debris from front entry apron of each building and from under the edges of mission city ballroom (the green building at convention center); and walkways
Wipe bollards
Clean bird droppings
Clean fire extinguisher boxes
Dust liQht fixtures under canopy (space frame) up to 12 feet Damp wipe parking lot pole light bases and parking gate arms Clear parking lot drains of debris

32. SERVICE FREQUENCY FOR COMMUNITY SERVICES

COMMUNITY SERVICES (BUILDING ANNEX)
(After 5:00 PM Twice Weekly)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Spot damp mop floors
Sweep and clean entrances
Remove cigarette butts and smooth sand in ashtrays
Remove gum and soil spots on carpets and mats
Clean interior and exterior glass on entrance doors
Reset any furniture after cleaning
Clean surface of countertops
Empty common waste receptacles and replace liners
Dust mop and spot wet mop tile floors
Clean all floor, wall and ceiling vents
Wet mop concrete floors
Shop and Storage Areas
Clean and sanitize sink
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty trash receptacles and change liners
Agreement with lmpec Group, LLC/Exhibit A2-Site SeNice Frequency Rev. 07-01-18
D
D
D
w
w
w
D
Frequency Code
w
w
TM
w
w
w
w
w
w
w
w
w
M
w
Frequency Code
w
Frequency Code
w
w
w

Page 41 ends

COMMUNITY SERVICES (BUILDING ANNEX)
(After 5:00 PM Twice Weekly)
Fill all paper dispensers w
Sanitize and damp mop floors w
Spot clean walls and partitions as required w
Clean all windows - inside and out y
Fill all soap dispensers w
Polish stainless steel and chrome surfaces w
Pour at least one gallon of water down floor drains w
Clean walls and partition M
Descale fixtures AR
Scrub floor with floor scrubber AR
Tile Floors Frequency Code
Buff and spot wax 50% of area to maintain appearance w
Wet mop floor w
Strip and wax y
Break Room Frequency Code
Clean and sanitize tabletops w
Empty waste receptacles and replace liners w
Disinfect drinking fountains w
Corridors and stairwell Frequency Code
Remove trash w
Dust mop and spot wet mop hard surface areas w
Remove soil spots, heel marks, gum and/or food from floor surface w

33. SERVICE FREQUENCY COMPLIANCE TRAILER

COMPLIANCE TRAILER
(Service after 5:00 pm) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware.

Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
D
D
w
D
D
D
D

Page 42 ends

COMPLIANCE TRAILER
(Service after 5:00 pm) (Five days per week, M-F)
Wet mop floors
Rest Rooms
Clean mirrors and briqht work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions

34. SERVICE FREQUENCY FOR RAYMOND BUILDING

RAYMOND BUILDING
(Services after 5:00 pm) (As-Required)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Restrooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Tile Floors
Buff and spot wax 50% of total area to maintain appearance Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
w
Frequency Code
D
D
D
D
D
D
D
D
M
Frequency Code
AR
Frequency Code
AR
Frequency Code
AR

Page 43 ends

RAYMOND BUILDING
(Services after 5:00 pm) (As-Required)
Strip and Wax y
Miscellaneous Items Frequency Code
Spot clean fire hose cabinets
Maintain janitorial closets in a clean and orderly condition AR Maintain area around the dumpster in a clean condition
Clean all windows - inside and out y

35.SERVICE FREQUENCY FOR LAWRENCE STATION COMMUNITY BUILDING

LAWRENCE STATION COMMUNITY BUILDING
(Services after 5:00 pm) (Five days per week, M-F)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Empty trash receptacles (common areas)
Spot damp mop floors
Sweep and clean entrance areas
Vacuum carpets
Wet mop floors
Restrooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty sanitary napkin receptacles
Empty trash receptacles
Fill sanitary napkin dispensers
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean walls and partitions
Tile Floors
Buff and spot wax 50% of total area to maintain appearance Strip and Wax
Miscellaneous Items
Spot clean fire hose cabinets
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
D
TW
w
D
D
D
TW
w
Frequency Code
D
D
D
D
D
D
D
D
M
Frequency Code
M
y
Frequency Code
D

Page 44 ends

LAWRENCE STATION COMMUNITY BUILDING
(Services after 5:00 pm) (Five days per week, M-F)
Maintain janitorial closets in a clean and orderly condition D Maintain area around the dumpster in a clean condition D Clean all windows - inside and out y

36.SERVICE FREQUENCY FOR PURCHASING WAREHOUSE

PURCHASING WAREHOUSE
(After 5:00 PM, Five days per week, Monday - Friday)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Spot damp mop floors
Sweep and clean entrances
Remove cigarette butts and smooth sand in ashtrays
Remove gum and soil spots on carpets and mats
Clean interior and exterior glass on entrance doors
Reset any furniture after cleaning
Clean surface of countertops
Empty common waste receptacles and replace liners
Dust mop and spot wet mop tile floors
Clean all floor, wall and ceiling vents
Wet mop concrete floors
Shop and Storage Areas
Clean and sanitize sink
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty trash receptacles and change liners
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean all windows - inside and out
Fill all soap dispensers
Polish stainless steel and chrome surfaces
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
D
D
TM
D
D
D
D
D
D
D
D
D
M
D
Frequency Code
D
Frequency Code
D
D
D
D
D
D
y
D
D

Page 45 ends

PURCHASING WAREHOUSE
(After 5:00 PM, Five days per week, Monday - Friday)
Pour at least one gallon of water down floor drains
Clean walls and partition
Descale fixtures
Scrub floor with floor scrubber
Tile Floors
Buff and spot wax 50% of area to maintain appearance
Wet mop floor
Strip and wax
Break Room
Clean and sanitize tabletops
Empty waste receptacles and replace liners
Disinfect drinking fountains
Corridors and stairwell
Remove trash
Dust mop and spot wet mop hard surface areas
Remove soil spots, heel marks, gum and/or food from floor surface

37.SERVICE FREQUENCY FOR SCADA SUPPORT BUILDING

SCADA SUPPORT BUILDING
(After 5:00 PM Twice Weekly)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Spot damp mop floors
Sweep and clean entrances
Remove cigarette butts and smooth sand in ashtrays
Remove gum and soil spots on carpets and mats
Clean interior and exterior glass on entrance doors
Reset any furniture after cleaning
Clean surface of countertops
Empty common waste receptacles and replace liners
Dust mop and spot wet mop tile floors
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
D
M
AR
AR
Frequency Code
D
D
y
Frequency Code
D
D
D
Frequency Code
D
D
D
Frequency Code
w
w
TM
w
w
w
w
w
w
w
w
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SCADA SUPPORT BUILDING
(After 5:00 PM Twice Weekly)
Clean all floor, wall and ceiling vents
Wet mop concrete floors
Shop and Storage Areas
Clean and sanitize sink
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty trash receptacles and change liners
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean all windows - inside and out
Fill all soap dispensers
Polish stainless steel and chrome surfaces
Pour at least one gallon of water down floor drains
Clean walls and partition
Descale fixtures
Scrub floor with floor scrubber
Tile Floors
Buff and spot wax 50% of area to maintain appearance
Wet mop floor
Strip and wax
Break Room
Clean and sanitize tabletops
Empty waste receptacles and replace liners
Disinfect drinking fountains
Corridors and stairwell
Remove trash
Dust mop and spot wet mop hard surface areas
Remove soil spots, heel marks, gum and/or food from floor surface
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
M
w
Frequency Code
w
Frequency Code
w
w
w
w
w
w
y
w
w
w
M
AR
AR
Frequency Code
w
w
y
Frequency Code
w
w
w
Frequency Code
w
w
w

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38.SERVICE FREQUENCY FOR SILICON VALLEY POWER ROBERTS STREET COGEN

SVP ROBERTS STREET COGEN
(After 5:00 PM) (One Day Per Week)
General Cleaning Duties
Clean and sanitize drinking fountains
Dust mop floors and stairwells
Dust and clean doors, door frames, and hardware
Spot damp mop floors
Sweep and clean entrances
Remove cigarette butts and smooth sand in ashtrays
Remove gum and soil spots on carpets and mats
Clean interior and exterior glass on entrance doors
Reset any furniture after cleaning
Clean surface of countertops
Empty common waste receptacles and replace liners
Dust mop and spot wet mop tile floors
Clean all floor, wall and ceiling vents
Wet mop concrete floors
Shop and Storage Areas
Clean and sanitize sink
Rest Rooms
Clean mirrors and bright work
Clean and sanitize sinks, toilets, and urinals
Empty trash receptacles and change liners
Fill all paper dispensers
Sanitize and damp mop floors
Spot clean walls and partitions as required
Clean all windows - inside and out
Fill all soap dispensers
Polish stainless steel and chrome surfaces
Pour at least one gallon of water down floor drains
Clean walls and partition
Descale fixtures
Scrub floor with floor scrubber
Tile Floors
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
Frequency Code
w
w
TM
w
w
w
w
w
w
w
w
w
M
w
Frequency Code
w
Frequency Code
w
w
w
w
w
w
y
w
w
w
M
AR
AR
Freauencv Code

Page 48 ends

SVP ROBERTS STREET COGEN
(After 5:00 PM) (One Day Per Week)
Buff and spot wax 50% of area to maintain appearance
Wet mop floor
Strip and wax
Break Room
Clean and sanitize tabletops
Empty waste receptacles and replace liners
Disinfect drinking fountains
Corridors and stairwell
Remove trash
Dust mop and spot wet mop hard surface areas
Remove soil spots, heel marks, gum and/or food from floor surface
Agreement with lmpec Group, LLC/Exhibit A2-Site Service Frequency Rev. 07-01-18
w
w
y
Frequency Code
w
w
w
Frequency Code
w
w
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Row#
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 EXHIBIT A3

SITE ADDRESSES
Site Name Address
Automotive Services Offices
and Street Department Yard 1700 Walsh Avenue
Offices
Berman Building 1405 Civic Center Drive
Berryessa Adobe 373 Jefferson Street
Cable Shop (Underground 1705 Martin Avenue BuildinQ)
Central Library 2635 Homestead Road
City Hall East and West Wings 1500 Warburton Avenue (including Day/ Night Porter) Communications Shop 1705 Martin Avenue
Community Services 1500 Civic Center Drive
Compliance Trailer 1715 Martin Avenue
Corporation Yard Electric and 1705 Martin Avenue Water Center Offices DVR Power Plant Control 850 Duane Avenue Room/Offices
Emergency Operations 1990 Walsh Avenue Center/Communications Fire Headquarters and Annex 777 Benton Avenue Building (Station #1) Fire Training Center/Offices 1900 Walsh Avenue (Station #2) George F. Haines International 2625 Patricia Drive Swim Center Harris Lass Historic House 1889 Market Street
Headen Inman House,
Jamison-Brown House, and 1505-1509 Warburton
Pavilion
Lawrence Station Community
Building 2985 Feliz Road
Meter Calibration Offices 1705 Martin Avenue
Mission Library 1098 Lexington
Northside Library 695 Moreland Way
Old Courthouse Building 1675 Lincoln Street
Police Administration Buildinq 601 El Camino Real
Police Pistol Range 1990 Walsh Avenue
Purchasinq Warehouse 1705 Martin Avenue
Agreement with lmpec Group, LLC/Exhibit A3-Site Addresses Rev. 07-01-18
Square Footage
1,000
6,000
600
2,000
85,000
75,000
500
Approx. 3,000
1,500
6,000
Approx. 4000
15,500
5,000
1,000
3,925
300
Headen-Inman:
3,500
Jamison-Brown
House: 2,000
Pavilion: Approx.
500
3,837
500
8,000
15,000
7,200
60,000
500
1,500

Page 1 ends

Row# Site Name Address
26 Raymond Building (Electric) 3025 Raymond Avenue
27 Rivermark Police Substation 3992 Rivermark Parkway
28 Santa Clara Convention 5001, 5101, 5201 Great
Center Complex America Parkway
29 SCADA Support Building 1551 Martin Avenue
30 Senior Center 1303 Fremont Street
31 Sewer Department Offices 1705 Martin Avenue
32 Silicon Valley Power 881 Martin Avenue Administrative Offices 33 Silicon Valley Power - Roberts 524 Roberts Avenue Street Cogen 34 Streets Department Tree/Solid 1700 Walsh Avenue Waste Offices 35 Traffic Sign Shop 1700 Walsh Avenue
36 Triton Museum 1505 Warburton Avenue
37 Utilities Trailer (Office/Shower 1705 Martin Avenue Trailer) Agreement with lmpec Group, LLC/Exhibit A3-Site Addresses Rev. 07-01-18
Square Footage
500-1,000
1,000
Exterior
Grounds Only
(SQFT
Unknown)
900
62,000
500
75,000
2,000
23,300
1,000
23,000
500

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EXHIBIT 81

SCHEDULE OF FEES

1. MAXIMUM COMPENSATION

1.1. The maximum amount payable for all products and services provided under this Agreement shall not exceed Seven Million Eight Hundred Thirty Thousand Six Hundred Eighty-Three Dollars ($7,830,683) during the initial five-year term, subject to appropriation of funds. No additional services will be performed unless both parties execute an Amendment outlining the services requested and the compensation agreed for such services.
1 .2. The compensation to be paid by the City is specified below:

Description Amount
Initial Year 1 of 5 for Monthly Services $ 1,314,324
Estimated Spend for Initial Year 2 of 5 for Monthly Services $1,366,897 Estimated Spend for Initial Year 3 of 5 for Monthly Services $ 1,421,573 Estimated Spend for Initial Year 4 of 5 for Monthly Services $ 1,478,436 Estimated Spend for Initial Year 5 of 5 for Monthly Services $1,537,573 Subtotal for Initial Five-Year Term $7,118,803
Contingency ( 10%) $ 711,880
Maximum Compensation Not-to-Exceed for Initial Five-Year $7,830,683 Term

2. FEES

2.1. The City will pay the Contractor for the initial term in accordance with the monthly fees listed in Exhibit B2.

2.2. Additional services shall be paid to Contractor based on the rates listed below:

Description Rate
Additional Janitorial Services Outside of Scheduled Services $45/Hour (Hourly Rate) Power WashinQ Services (Price per Square Foot) $0.10/SQFT Additional Day Porter (Hourly Rate) $45.00/Hour
Additional NiQht Porter (Hourly Rate) $45.00/Hour

3. PRICING AND OPTION RENEWALS

3.1. All fees are fixed for the first year of the initial five-year term.

3.2. Price Adjustments: Annual Price adjustments may be requested sixty days prior to the anniversary date of each year during the initial term of the agreement. Price must be justified by vendor with supporting documents Agreement with lmpec Group, LLC/Exhibit 81-Schedule of Fees Rev. 07-01-18

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(including wages and benefits information) and are subject to City's approval.

If a price adjustment is approved the City will memorialize in an executed Amendment to the Agreement.

3.3. Option Renewals: Price adjustments may be requested prior to any one-year option to renew the agreement after the initial term. Price must be justified by vendor and are subject to City's approval.

4. INVOICING REQUIREMENTS

4.1. Contractor shall invoice the City on a monthly basis for services provided by Contractor during the preceding month on an invoice and in a format approved by the City and subject to verification and approval by the City. City will pay Contractor within thirty (30) days of City's receipt of an approved invoice.

4.2. Contractor shall submit the invoice(s) via email to the City's designated representative.

4.3. The City shall incur no obligation for out of scope work that was not authorized in advance in writing. These monthly invoices shall provide a breakdown of cost of the work performed and shall have an attachment itemizing the work completed. Invoices shall include at a minimum the following:

4.3.1. Site;

4.3.2. Description of Service;

4.3.3. Monthly Service Fee;

4.3.4. 4.3.5.

4.3.6. Quantities or hours, if applicable;
Extended Price and Total; and
Any other pertinent information.

5. OPTIONAL CONSUMABLES
The City may elect to have Contractor provide consumables during the term of the agreement. If the City elects than the City shall pay Contractor compensation based on a 15% cost markup for the following items:

5.1. Paper Products and Dispensers

5.2. Hand and Personal Care

5.3. Cleaning Chemicals

5.4. Odor control Chemicals and Supplies
Agreement with lmpec Group, LLC/Exhibit B1-Schedule of Fees Rev. 07-01-18

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EXHIBIT 82

FEE BREAKDOWN BY SITE
The below table includes the monthly recurring cost for janitorial services by site (includes cost for annual hard floor striping and waxing, annual carpet deep cleaning and annual interior and exterior window cleaning).

Site Weekly
Hours
Automotive Services Offices and Street Department 1.25 Yard Offices Berman Building 5
Berryessa Adobe 0.25
Cable Shop (Underground Building) 1.25
Central Library (including Day Porter) 71
City Hall East and West Wings (including Day Porter 80 shared with Corporation Yard) Communications Shop 1.25
Community Services 1
Compliance Trailer 1.25
Corporation Yard Electric and Water Center Offices 13.75 (including Day Porter shared with City Hall) DVR Power Plant Control Room/Offices 3.75
Emergency Operations Center/Communications 2
Fire Headquarters and Annex Building (Station #1) 3.75
Fire Training Center/Offices (Station #2) 1.25
George F. Haines International Swim Center 12
Harris Lass Historic House 0.5
Headen Inman House, Jamison-Brown House, and 2 Pavilion Lawrence Station Community Building 3.75
Meter Calibration Offices 1.25
Mission Library (including Day Porter) 32
Northside Library (Including Day Porter) 32
Old Courthouse Building 7.5
Police Administration Building (including Day Porter) 40 Police Administration Building (including Night Porter) 56 Police Pistol Range 0.5
Purchasing Warehouse 1.25
Rivermark Police Substation 1.75
Agreement with lmpec Group, LLC/Exhibit 81-Schedule of Fees Rev. 07-01-18
Monthly Cost Annual Cost
$233.00 $2,796.00
$931.00 $11,172.00
$47.00 $564.00
$233.00 $2,796.00
$13,221.00 $158,652.00
$14,896.00 $178,752.00
$233.00 $2,796.00
$187.00 $2,244.00
$233.00 $2,796.00
$2,561.00 $30,732.00
$699.00 $8,388.00
$373.00 $4,476.00
$699.00 $8,388.00
$233.00 $2,796.00
$2,235.00 $26,820.00
$94.00 $1,128.00
$373.00 $4,476.00
$699.00 $8,388.00
$233.00 $2,796.00
$5,959.00 $71,508.00
$5,959.00 $71,508.00
$1,397.00 $16,764.00
$7,448.00 $89,376.00
$10,428.00 $125,136.00
$94.00 $1,128.00
$233.00 $2,796.00
$326.00 $3,912.00

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Site I Weekly
Hours
Santa Clara Convention Center Complex (Day Porter M- 72 F) Santa Clara Convention Center Complex (Day Porter 24 Saturday and Sunday) SCADA Support Building 0.5
Senior Center 40
Sewer Department Offices 1.25
Silicon Valley Power Administrative Offices 40
Silicon Valley Power Roberts Cogen 1.25
Streets Department Tree/Solid Waste Offices 15
Traffic Sign Shop 0.25
Triton Museum 15
Utilities Trailer (Office/Shower Trailer) 1.25

TOTAL ANNUAL AMOUNT FOR SERVICES
Agreement with lmpec Group, LLC/Exhibit B1-Schedule of Fees Rev. 07-01-18
I Monthly Cost I Annual Cost
$13,479.00 $161.748.00
$4,469.00 $53,628.00
$94.00 $1,128.00
$7,448.00 $89,376.00
$233.00 $2,796.00
$7,448.00 $89,376.00
$233.00 $2,796.00
$2,793.00 $33,516.00
$47.00 $564.00
$2,793.00 $33,516.00
$233.00 $2,796.00
$1,314,324.00

Page 2 ends

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Contractor's indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect, at its sole cost and expense, the following insurance policies with at least the indicated coverages, provisions and endorsements:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury

2. Exact structure and layering of the coverage shall be left to the discretion of Contractor; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a "pay on behalf' basis with defense costs payable in addition to policy limits;
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned, non-owned and hired autos.

Agreement with lmpec Group, LLC/Exhibit C-lnsurance Requirements Rev. 07-01-18

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C. WORKERS' COMPENSATION

1. Workers' Compensation Insurance Policy as required by statute and employer's liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.

2. The indemnification and hold harmless obligations of Contractor included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Contractor or any subcontractor under any Workers' Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor's work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85 or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the Indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance Indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor's insurance.

3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.

Agreement with lmpec Group, LLC/Exhibit C-lnsurance Requirements Rev. 07-01-18

Page 2 ends

4. b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of nonrenewal.

Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through D of this Exhibit C, above.

E. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

1. Contractor agrees to ensure that subcontractors, and any other party involved with the Services who is brought onto or involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

F. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, Agreement with lmpec Group, LLC/Exhibit C-lnsurance Requirements Rev. 07-01-18

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satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City's approval as to adequacy of the insurance protection.

G. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

Upon City's request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be emailed to:
[email protected]
Or mailed to:

EBIX Inc.

City of Santa Clara Public Works Department
P.O. Box 100085- S2
Duluth, GA 30096
Telephone number: 951-766-2280
Fax number: 770-325-0409
H. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

Agreement with lmpec Group, LLC/Exhibit C-lnsurance Requirements Rev. 07-01-18

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EXHIBIT D

LABOR COMPLIANCE ADDENDUM
This Agreement is subject to the requirements of California Public Utilities Code Section 465-466 requiring the payment of prevailing wages and compliance with other applicable requirements.

I. Prevailing Wage Requirements

1. The City has determined that the services described in this solicitation are subject to the payment of not less than prevailing wages under California Public Utilities Code Section 465-466. Contact the Department of Industrial Relations Labor Research and Statistics Office for a copy of the current wage determination.
https://www.dir.ca.gov/oprl/ContactUS ODResearch.htm

2. The Proposer (including any subcontractors) shall register with the Department of Industrial Relations prior to submitting its proposal. https://www.dir.ca.gov/dlse/Janitorial Providers Contractors.html

3. No contractor or subcontractor may perform work on the project unless registered with the Department of Industrial relations pursuant to Labor Code Sections 1420 - 1434, Codes Display Text (ca.gov). Contractor represents and warrants that it is registered with the Department of Industrial Relations. Contractor shall maintain its registration with the Department of Industrial Relations throughout the course of the project.

Contractor is responsible for verifying that each Subcontractor, including any Subcontractor not listed on the proposal for the project, is registered with the Department of Industrial Relations at the time the Subcontractor performs work on the project. If any Subcontractor is not registered at the time the Subcontractor is to commence work, Contractor shall require the Subcontractor to register and may not permit the Subcontractor to commence work until the Subcontractor's registration is complete.

J. Audit Rights
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such records or documents shall be provided to City for audit at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Contractor's address indicated for receipt of notices in this Agreement.

Agreement with lmpec Group, LLC/Exhibit D-Labor Compliance Rev. 07-01-18

Page 1 ends

EXHIBIT E

NOTICE OF EXERCISE OF OPTION TO EXTEND AGREEMENT
AGREEMENT TITLE:

CONTRACTOR:

DATE:

Pursuant to Section _ of the Agreement referenced above, the City of Santa Clara hereby exercises its option to extend the term under the following provisions:

I OPTION NO. # of#
NEW OPTION TERM I Begin date:

End date:
□ CHANGES IN RATE OF COMPENSATION
I Percentage change in CPI upon which adjustment is based:

Pursuant to Section _ of the Agreement the rates of compensation are hereby adjusted as follows:
(use attachment if necessary)
I MAXIMUM COMPENSATION for New Option Term:

For the option term exercised by this Notice, City shall pay Contractor an amount not to exceed the amount set forth above for Contractor's services and reimbursable expenses, if any. The undersigned signing on behalf of the City of Santa Clara hereby certifies that an unexpended appropriation is available for the term exercised by this Notice, and that funds are available as of the date of this signature.

Approved as to Form:

GLEN R. GOOGINS
City Attorney
Dated:

Office of the City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
Agreement with lmpec Group, LLC/Exhibit E-Notice of Exercise of Option to Extend Rev. 07-01-18

Page 1 ends

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-717 Agenda Date: 8/25/2026

REPORT TO COUNCIL

SUBJECT
Action on a Historical Preservation Agreement (Mills Act Contract) (File No. PLN26-00042) for 1261 Jackson Street

SUMMARY
Property owners Lili Jiang and Xi Yang have filed a Historical Preservation Agreement (Mills Act Contract) (File No. PLN26-00042) request for the property located at 1261 Jackson Street. The subject property is an approximately 5,500 square-foot lot located on the east side of Jackson Street and is not currently listed on the City’s Historic Resource Inventory (HRI). Upon the approval of the Mills Act contract, the property will be added to the City’s HRI.

On June 4, 2026, the Historical and Landmarks Commission (HLC) held a regularly scheduled meeting and recommended approval (7-0 vote) of the contract to the City Council.

BACKGROUND
Enacted in 1972, the California Mills Act legislation allows participating local governments the authority to offer property tax relief to owners of qualified historic properties. The City of Santa Clara participates in the Mills Act Program and enters into Mills Act contracts with property owners who agree to restore, maintain, and protect the property’s historic character in exchange for a potential reduction in property taxes. A requirement of the Mills Act Contract is that the building must be a qualified structure, listed on either a local, State, or National register.

Property owners Lili Jiang and Xi Yang have filed a Historical Preservation Agreement (Mills Act Contract) (File No. PLN26-00042) request for the property located at 1261 Jackson Street. The property owners submitted the requisite application, including an updated historic survey (Department of Parks and Recreation DPR 523A Form) of the property, a Statement of Justification for the request, and a 10-Year Restoration and Maintenance Plan outlining the proposed workplan to restore, rehabilitate, and maintain the property.

The subject site is not currently listed on the City’s Historic Resource Inventory. Upon the approval of the Mills Act contract, the property will be added to the City’s HRI.

The subject property is an approximately 5,500 square-foot lot located on the east side of Jackson Street. Constructed in 1898, the existing residence on the property is designed in the Queen Anne architectural style. There have been only minor alterations to the home's exterior since it was constructed in 1898. The windows were replaced, and the porch on the left (north) side of the house was altered to add a new set of stairs and a landing. The majority of the visual and character defining materials and features of the historic building have been preserved and retained. Its Queen Anne style reflects Santa Clara’s early architectural era.

City of Santa Clara Page 1 of 3 Printed on 8/21/2026
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26-717 Agenda Date: 8/25/2026
The HLC provides Mills Act Contract recommendations to the City Council for their final determination. Approved contracts are executed between the City and the property owner and recorded with the County for a minimum ten-year term. Contracts are automatically renewed each year and are transferred to new owners when the property is sold.

On June 4, 2026, the HLC held a regularly scheduled meeting and recommended approval (7-0 vote) of the contract to the City Council. The staff report for that meeting is provided in Attachment 2.

If approved, this would be the first Mills Act Contract for this calendar year, where 10 are permitted.

DISCUSSION
In March 2026, Lorie Garcia of Beyond Buildings (Evaluator) prepared a DPR 523A Form assessing the subject property's historical significance under National, State, and local criteria. The evaluation found that the structure at 1261 Jackson Street is well maintained and that the design elements conveying its architectural integrity remain intact. Based on these findings, the Evaluator concluded that the property retains sufficient historic character and appearance to qualify as a historic resource on the City’s HRI.

The property owners submitted a Statement of Justification and a 10-Year Restoration and Maintenance Plan. The plan includes exterior restoration, restoration of traditional wood double-hung windows, roof maintenance and repairs, preservation of original moldings and trim, and foundation repairs. All work will be evaluated through Significant Property Alteration permits, as required by the Historic Preservation Ordinance.

Staff finds that the work proposed in the 10-Year Restoration and Maintenance Plan adheres to the Secretary of the Interior’s Standards for Rehabilitation. The proposed improvements, and the owner’s statement of justification, support the preservation, protection, and maintenance of a locally designated significant structure.

ENVIRONMENTAL REVIEW
A Mills Act Contract is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15331 of the CEQA Guidelines (Class 31 - Historical Resource Restoration / Rehabilitation).

This exemption consists of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation, or reconstruction of historical resources in a manner consistent with the Secretary of the Interior Standards. Entering into the contract will result in the restoration and rehabilitation of the 1899 structure in conformance with the Secretary of the Interior’s Standards.

FISCAL IMPACT
The amount of the property tax reduction depends on the property, location, size, and comparable properties in the area. Currently, the assessed value of the property is approximately $1,664,640 (06/30/2026 information), and the annual property tax is approximately $19,446 (2025/26 value) (Source: Santa Clara County Assessor’s Office). The City receives approximately 10% of the base property tax. The Mills Act Contract tax reduction is based on an income capitalization method (ICM) calculation based on the average monthly rent, average maintenance costs, and an amortization schedule to arrive at a reduced appraisal value, resulting in lower property taxes. The anticipated tax reduction would be 20% to 70% based on the County’s evaluation of the property’s age, condition, City of Santa Clara Page 2 of 3 Printed on 8/21/2026
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26-717 Agenda Date: 8/25/2026
and local market value factors in accordance with the formula set by state law. Based on the latest information available, the estimated annual fiscal impact to the City for this individual Mills Act Contract would be a decrease of property tax revenue in the range of $389 to $1,361. The actual future fiscal impact may be greater due to the reassessment of property value by the County upon transfer of ownership.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

RECOMMENDATION

1. Determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331 (Class 31 - Historical Resource Restoration / Rehabilitation); and

2. Authorize the City Manager to execute a Mills Act Contract and 10-Year Restoration and Maintenance Plan associated with the property at 1261 Jackson Street in a final form approved by the City Attorney.

Reviewed by: Afshan Hamid, Director, Community Development Department Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Mills Act Contract

2. HLC Staff Report June 4, 2026

3. Statement of Justification
City of Santa Clara Page 3 of 3 Printed on 8/21/2026
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MILLS ACT CONTRACT
Historic Property Preservation Agreement/ 1261 Jackson Street Typed: May 5, 2026

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RECORD WITHOUT FEE
PURSUANT TO GOV'T CODE SECTION 6103
Recording Requested by:

Office of the City Attorney
City of Santa Clara, California
When Recorded, Mail to:

Office of the City Clerk
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Form per Gov't Code Section 27361.6 [SPACE ABOVE THIS LINE FOR RECORDER'S USE]

HISTORIC PROPERTY PRESERVATION AGREEMENT
This Agreement, (herein, "Agreement"), is made and entered into this ___ day of ___________, 2026, ("Effective Date"), by and between Xi Yang and Lili Jiang, owners of certain real property located at 1261 Jackson Street (“OWNERS”) and the City of Santa Clara, California, a chartered California municipal corporation with its primary business address at 1500 Warburton Avenue, Santa Clara, California 95050 ("CITY"). CITY and OWNERS may be referred to herein individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement." A. Recitals.
(1) California Government Code Section 50280, et seq. authorizes the CITY to enter into a contract with the OWNERS of qualified Historical Property to provide for the use, maintenance, and restoration of such Historical Property so as to retain its characteristics as property of historical significance.
(2) OWNERS possesses fee title in and to that certain real property, together with associated structures and improvements thereon, shown on the 2021 Santa Clara County Property Tax Rolls as Assessors' Parcel Number 269-15-012, and generally located at the street address 1261 Jackson Street, in the City of Santa Clara ("Historic Property"). A legal description of the Historic Property is attached hereto as "Legal Description," marked as "Exhibit "A," and incorporated herein by reference.
(3) The Historic Property is on the City of Santa Clara Architecturally or Historically Significant Properties list. OWNERS submitted a Mills Act Proposal to City on April 10, 2026.

The Proposal included a Primary Record from the State of California’s Department of Parks and Recreation. A true and correct copy of the Proposal is attached to this Agreement as “Exhibit B”. (4) CITY and OWNERS, for their mutual benefit, now desire to enter into this Agreement both to protect and preserve the characteristics of historical significance of the Historic Property and to qualify the Historic Property for an assessment of valuation pursuant to Section 439.2 of the California Revenue and Taxation Code.
1111 •
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B. Agreement.

NOW, THEREFORE, CITY and OWNERS, in consideration of the mutual covenants and conditions set forth herein, do hereby agree as follows:
(1) Effective Date and Term of Agreement. The term of this Agreement shall commence on the effective date of this Agreement and shall remain in effect for a term of ten (10) years thereafter. Each year upon the anniversary of the effective date, such term will automatically be extended as provided in paragraph 2, below.
(2) Renewal.
(a) Each year on the anniversary of the effective date of this Agreement, ("renewal date"), one (1) year shall automatically be added to the term of this Agreement unless notice of nonrenewal is mailed as provided herein.
(b) If either the OWNERS or CITY desires in any year not to renew the Agreement, OWNERS or CITY shall serve written notice of nonrenewal of the Agreement. Unless such notice is served by OWNERS to CITY at least ninety (90) days prior to the annual renewal date, or served by CITY to OWNERS at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the balance of the remaining term of the Agreement as provided herein.
(c) OWNERS may make a written protest of a nonrenewal notice issued by CITY. CITY may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to OWNERS of nonrenewal. If either CITY or OWNERS serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, from either original execution date or the last renewal date of the Agreement, whichever is applicable.
(3) Standards for Historical Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements, and restrictions:
(a) OWNERS shall preserve and maintain the characteristics of historical significance of the Historic Property. "The Secretary of the Interior's Standards for Rehabilitation," marked as “Exhibit C” to this agreement, and incorporated herein by this reference, contains a list of those minimum standards and conditions for maintenance, use, and preservation of the Historic Property, which shall apply to such property throughout the term of this Agreement.
(b) OWNERS shall, when necessary or as determined by the Director of Planning and Inspection, restore and rehabilitate the property to conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, the United States Secretary of the Interior Standards for Rehabilitation and the California Historical Building Code and in accordance with the attached schedule of potential home improvements, drafted by the OWNERS and approved by the City Council, attached hereto as "The Description of the Preservation and Restoration Efforts," marked as “Exhibit D” to this agreement, and incorporated herein by this reference.
(c) OWNERS shall allow, and CITY requires, that after five (5) years, and every five (5) years thereafter, an inspection of the property’s interior and exterior shall be Historic Property Preservation Agreement/ 1261 Jackson Street Typed: May 5, 2026

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conducted by a party appointed by CITY, to determine OWNERS’ continued compliance with the terms of this Agreement. OWNERS acknowledge that the required inspections of the interior and exterior of the property were conducted prior to the effective date of this Agreement. (4) Provision for Information.
(a) OWNERS hereby agree to furnish CITY with any and all information requested by the CITY to determine compliance with the terms and provisions of this Agreement. (b) It shall be the duty of the OWNERS to keep and preserve, for the term of the Agreement, all records as may be necessary to determine the eligibility of the property involved, and the OWNERS compliance with the terms and provisions of this Agreement, including, but not limited to blueprints, permits, historical and/or architectural review approvals, and schedules of potential home improvements drafted by the OWNERS and approved by the City Council.
(5) Cancellation.
(a) CITY, following a duly noticed public hearing as set forth in California Government Code Section 50280, et seq., shall cancel this Agreement or bring an action in court to enforce this Agreement if it determines any one of the following:
(i) the OWNERS breached any of the terms or conditions of this Agreement; or
(ii) the OWNERS have allowed the property to deteriorate to the point that it no longer meets standards for a qualified historic property. (b) CITY may also cancel this Agreement if it determines that:
(i) the OWNERS have allowed the property to deteriorate to the point that it no longer meets building standards of the City Code and the codes it incorporates by reference, including, but not limited to, the Uniform Housing Code, the California Historical Building Code, the California Fire Code, and the Uniform Code for the Abatement of Dangerous Buildings or; (ii) the OWNERS have not complied with any other local, State, or federal laws and regulations.

(iii) the OWNERS have failed to restore or rehabilitate the property in the manner specified in subparagraph 3(b) of this Agreement. (c) In the event of cancellation, OWNERS shall pay those cancellation fees set forth in California Government Code Section 50280, et seq. As an alternative to cancellation, OWNERS may bring an action in court to enforce the Agreement. (6) No Waiver of Breach.
(a) No waiver by CITY of any breach under this Agreement shall be deemed to be a waiver of any other subsequent breach. CITY does not waive any claim of breach by OWNERS if CITY does not enforce or cancel this Agreement. All other remedies at law or in Historic Property Preservation Agreement/ 1261 Jackson Street Typed: May 5, 2026

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equity which are not otherwise provided for under the terms of this Agreement or in the City's laws and regulations are available to the City.
(7) Mediation.
(a) Any controversies between OWNERS and CITY regarding the construction or application of this Agreement, and claim arising out of this contract or its breach, shall be submitted to mediation upon the written request of one party after the service of that request on the other party.
(b) If a dispute arises under this contract, either party may demand mediation by filing a written demand with the other party.
(c) The parties may agree on one mediator. If they cannot agree on one mediator, there shall be three: one named in writing by each of the parties within five days after demand for mediation is given, and a third chosen by the two appointed. Should either party refuse or neglect to join in the appointment of the mediator(s) or to furnish the mediator(s) with any papers or information demanded, the mediator(s) may proceed ex parte. (d) A hearing on the matter to be arbitrated shall take place before the mediator(s) in the city of Santa Clara, County of Santa Clara, State of California, at the time and place selected by the mediator(s). The mediator(s) shall select the time and place promptly and shall give party written notice of the time and place at least fifteen (15) days before the date selected. At the hearing, any relevant evidence may be presented by either party, and the formal rules of evidence applicable to judicial proceedings shall not govern. Evidence may be admitted or excluded in the sole discretion of the mediator(s). The mediator(s) shall hear and determine the matter and shall execute and acknowledge the award in writing and cause a copy of the writing to be delivered to each of the parties.
(e) The submission of a dispute to the mediator(s) and the rendering of a decision by the mediator(s) shall be a condition precedent to any right of legal action on the dispute.

A judgment confirming the award may be given by any Superior Court having jurisdiction, or that Court may vacate, modify, or correct the award in accordance with the prevailing provisions of the California Mediation Act.
(f) Each party shall bear their own cost(s) of mediation. (8) Binding Effect of Agreement.
(a) The OWNERS hereby subjects the Historic Property described in Exhibit "A" hereto to the covenants, reservations, and restrictions as set forth in this Agreement. CITY and OWNERS hereby declare their specific intent that the covenants, reservations, and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon the OWNERS successors and assigns in title or interest to the Historic Property. Each and every contract, deed, or other instrument hereinafter executed, covering, encumbering, or conveying the Historic Property, or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the covenants, reservations, and restrictions expressed in this Agreement, regardless of whether such covenants, reservations, and restrictions are set forth in such contract, deed, or other instrument.

Historic Property Preservation Agreement/ 1261 Jackson Street Typed: May 5, 2026

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(b) CITY and OWNERS hereby declare their understanding and intent that the burden of the covenants, reservations, and restrictions set forth herein touch and concern the land in that OWNERS’ legal interest in the Historic Property. (c) CITY and OWNERS hereby further declare their understanding and intent that the benefit of such covenants, reservations, and restrictions touch and concern the land by enhancing and maintaining the historic characteristics and significance of the Historic Property for the benefit of the CITY, public (which includes, but is not limited to the benefit to the public street generally located at 1261 Jackson Street), and OWNERS.
(9) Notice.
(a) Any notice required to be given by the terms of this Agreement shall be provided at the address of the respective parties as specified below or at any other address as may be later specified by the parties hereto.

CITY: City of Santa Clara
Attn: City Clerk
1500 Warburton Avenue
Santa Clara, CA 95050
OWNERS: Xi Yang and Lili Jiang
1261 Jackson Street
Santa Clara, CA 95050
(b) Prior to entering a contract for sale of the Historic Property, OWNERS shall give thirty (30) days notice to the CITY and it shall be provided at the address of the respective parties as specified above or at any other address as may be later specified by the parties hereto. (10) No Partnership or Joint Enterprise Created. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns; nor shall such terms, provisions, or conditions cause them to be considered joint ventures or members of any joint enterprise. (11) Hold Harmless and Indemnification. To the extent permitted by law, OWNERS agree to protect, defend, hold harmless and indemnify CITY, its City Council, commissions, officers, agents, and employees from and against any claim, injury, liability, loss, cost, and/or expense or damage, however same may be caused, including all costs and reasonable attorney's fees in providing a defense to any claim arising there from for which OWNERS shall become legally liable arising from OWNERS’ acts, errors, or omissions with respect to or in any way connected with this Agreement.
(12) Attorneys' Fees. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney's fees to be fixed by the court, in addition to costs and other relief ordered by the court.

Historic Property Preservation Agreement/ 1261 Jackson Street Typed: May 5, 2026

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(13) Restrictive Covenants Binding. All of the agreements, rights, covenants, reservations, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns and all persons acquiring any part or portion of the Historic Property, whether by operation of law or in any manner pursuant to this Agreement.
(14) Mills Act Historic Property Contract Application Requirements. An application for a Mills Act Historic Property Contract shall be made through the Planning Division and shall include the following:
a. a Historic Resources Inventory form;
b. the description of the preservation or restoration efforts to be undertaken as referenced in paragraph 3 (b) as Exhibit "D";
c. a statement of justification for the Mills Act Historic Property designation and reassessment; and,
d. the Mills Act Historic Property Contract filing fee pursuant to paragraph 17. (15) Mills Act Historic Property Contract Approval. Based upon the Historical and Landmarks Commission's ("Commission") review of the Mills Act Historic Property Contract criteria and recommendation to Council, and based upon the recommendation and approval by Council, a Mills Act Historic Property Contract may be entered into with OWNERS. The decision of the City Council shall be final and conclusive in the matter. (16) Recordation and Notice. No later than twenty (20) days after the parties execute and enter into this Agreement, the CITY shall cause this Agreement to be recorded in the office of the County Recorder of the County of Santa Clara.
(17) Fees. The Planning Department may collect such Mills Act Historic Property Contract application fee of $8,746 (eight thousand seven hundred and forty-six), or other fees for the administration of this contract as are authorized from time to time by the City Council. Such fees do not exceed the reasonable cost of providing the service for which these fees are charged.

OWNERS shall pay the County Recorder's Office recordation fees for recordation of this Mills Act Historic Property Contract and the recordation of the OWNERS updated Historic Resources Inventory form.
(18) Ordinary Maintenance. Nothing in this contract shall be construed to prevent the ordinary maintenance or repair of any exterior architectural feature in or on any Historic Property covered by this contract that does not involve a change in design, material, or external appearance thereof, nor does this contract prevent the construction, reconstruction, alteration, restoration, demolition, or removal of any such external architectural feature when the Director of Planning and Inspection determines that such action is required for the public safety due to an unsafe or dangerous condition which cannot be rectified through the use of the California Historical Building Code and when such architectural feature can be replaced according to the Secretary of Interior's Standards.

Historic Property Preservation Agreement/ 1261 Jackson Street Typed: May 5, 2026

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(19) California Historical Building Code. The California Historical Building Code ("CHBC") provides alternative building regulations for the rehabilitation, preservation, restoration, or relocation of structures designated as Historic Properties. The CITY's building permit procedure shall be utilized for any Historic Property which is subject to the provisions of this Agreement, except as otherwise provided in this Agreement or the CHBC. Nothing in this Agreement shall be deemed to prevent any fire, building, health, or safety official from enforcing laws, ordinances, rules, regulations, and standards to protect the health, safety, welfare, and property of the OWNERS or occupants of the Historic Property or the public. (20) Conservation Easements.
(a) Conservation easements on the facades of the Historical Property may be acquired by the CITY, or on the CITY's behalf, by a nonprofit group designated by the CITY through purchase, donation, or condemnation pursuant to California Civil Code Section 815. (b) The OWNERS, occupant, or other person in actual charge of the Historical Property shall keep in good repair all of the exterior portions of the Historic Property, and all interior portions thereof whose maintenance is necessary to prevent deterioration and decay of any exterior architectural feature.
(c) It shall be the duty of the Director of Planning and Building Inspection to enforce this section.
(21) Severability. If any section, sentence, clause, or phrase of this Agreement is, for any reason, held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, or by subsequent preemptive legislation, such decision shall not affect the validity and enforceability of the remaining provisions or portions of this Agreement. CITY and OWNERS hereby declare that they would have adopted this Agreement, and each section, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases may be declared invalid or unconstitutional. (22) Integrated Agreement - Totality of Agreement. This Agreement embodies the agreement between CITY and OWNERS and its terms and conditions. No other understanding, agreements, or conversations, or otherwise, with any officer, agent, or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Any such verbal agreement shall be considered as unofficial information and in no way binding upon CITY. (23) Captions. The captions of the various sections, paragraphs and subparagraphs are for convenience only and shall not be considered or referred to in resolving questions of interpretation.
(24) Statutes and Law Governing Contract. This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. (25) Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto.

Historic Property Preservation Agreement/ 1261 Jackson Street Typed: May 5, 2026

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IN WITNESS WHEREOF, CITY and OWNERS have executed this Agreement on the day and year first written above.

CITY OF SANTA CLARA, CALIFORNIA,
a chartered California municipal corporation
APPROVED AS TO FORM:

GLEN R. GOOGINS
City Attorney
JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
________________________
Owners of _______________
By: Xi Yang By: Lili Jiang
1261 Jackson Street 1261 Jackson Street
Santa Clara, CA 95050 Santa Clara, CA 95050
“OWNERS”
Exhibits:

A – Property Description
B – Primary Record
C – Standards for Rehabilitation
D – Restoration Schedule
Exhibit A- Property
Description
**This document was electronically submitted
to Santa Clara County for recording**
RECORDING REQUESTED BY:

Old Republic Title Company
Escrow No.: 0613039817
APN: 269-15-012
When Recorded Mail Document and Tax Statements to:

Lili Jiang & Xi Yang
1261 Jackson Street
Santa Clara, CA 95050
Grant Deed
25629421
Regina Alcomendras
Santa Clara County - Clerk-Recorder
04/29/2024 02: 16 PM
Titles: 1 Pages: 3
Fees: $31.00
Tax: $1760.00
Total: $1791.00

SPACE ABOVE THIS UNE IS FOR RECORDER'S USE
The undersigned grantor(s) declare(s):

Documentary Transfer Tax is $1,760.00
Exempt from fees per GC27388.l(a)(2)
and GC27388.2(b); document is subject
to the imposition of documentary
transfer tax.
(X) computed on full value of property conveyed, or
( ) computed on full value less of liens and encumbrances remaining at time of sale. ( ) Unincorporated area: (X) City of Santa Clara
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Susan Elaine Niemi, Trustee of the Susan Elaine Niemi Trust Dated April 5, 2017 hereby GRANT(S) to
Xi Yang and Lili Jiang, husband and wife, as community property with right of survivorship that property in City of Santa Clara, Santa Clara County, State of California, described as:
* * * See "Exhibit A" attached hereto and made a part hereof. * * * Grant Deed MAIL TAX STATEMENTS AS DIRECTED ABOVE Page 1 of 2 DOC #25629421 Page 2 of 3
Date: April 24, 2024
the Susatlaine Niemi Trust Dated April 5, 2017
I / U ( <. ._
By: . (/,A,_,,,"'-.---v~_//
Sus~n Elaine Niemi, Trustee
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of ..... C_r fl.--·-,---~---
County of (Canti1 ClC{,ltt_
On uv-~1 :J-l( -....,;-....;;;_,,........__,__ ___________ a Notary Public, personally appeared l /C:.ln1 who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) !?fare subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/~their authorized capacity(ies), and that by his/b.fil/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
(Typed or Printed) (Seal)

SARA FEIZI
Notary Public • California I
Santa Clara County _
Commission# 2426174
My Comm. Expires Nov 11, 2026
Grant Deed Order No. 0613039817 Page 2 of 2
DOC #25629421 Page 3 of 3
ORDER NO.: 0613039817

EXHIBIT A
The land referred to is situated in the County of Santa Clara, City of Santa Clara, State of California, and is described as follows:

Beginning at a point on the Easterly line of Jackson Street, distant thereon 100 feet Southerly from the point of intersection of the Easterly line of Jackson Street with the Southerly line of Harrison Street; thence running Southerly and along the Easterly line of Jackson Street 55 feet; thence running easterly and parallel with the Southerly line of Harrison Street 100 feet; thence Northerly and parallel with the Easterly line of Jackson Street 55 feet; thence running Westerly and parallel with the Southerly line of Harrison Street 100 feet to the point of beginning, and being a portion of Lot 2 in Block 3 North Range 2 West of the City of Santa Clara, as shown upon the Official Map of said City of Santa Clara of record in the Office of the County Recorder of the County of Santa Clara, State of California, in Book "B" of Maps, Page 103.

APN: 269-15-012

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City Council and Authorities ConcurrentAugust 25, 2026

City Council and Authorities Concurrent
August 25, 2026