Agenda packet — City Council and Authorities Concurrent, September 15, 2026 (part 3 of 6)

It is expressly understood that this Project is subject to prevailing wages, in conformance with Exhibit D, Prevailing Wage Addendum.

VI. PAYMENT PROVISIONS
Design Professional Agreement with BKF Engineers
Exhibit B-Schedule of Fees Page 5 of 7
Rev. 09-28-18
Accurate Invoice
Invoices shall be accurate, itemized, and submitted in a form acceptable to the City. If an invoice is incomplete or inaccurate, the City may return it to Consultant for correction and resubmittal before payment can be processed. Consultant shall not charge the City any interest, late fees, or penalties on any outstanding or delayed invoices due to inaccurate billing.

Billing for Billing
The City shall not pay for time associated with administrative or billing-related tasks, including but not limited to preparing responses to Work Requests, addressing billing issues, or communicating with auditors.

Payment
If there are no discrepancies or deficiencies in the submitted invoice and Consultant has submitted all required certified payroll, City shall process the invoice for payment.

Design Professional Agreement with BKF Engineers
Exhibit B-Schedule of Fees Page 6 of 7
Rev. 09-28-18

SKF ENGINEERS PROFESSIONAL SERVICES

RATE SCHEDULE
2025-2026

CLASSIFICATION

PROJECT MANAGEMENT
Principal in Charge
Senior Project Executive
Project Executive
Senior Project Manager I Senior Technical Manager
Project Manager I Technical Manager
Engineering Manager I Surveying Manager I Planning Manager

TECHNICAL STAFF
Senior Project Engineer I Senior Project Surveyor I Senior Project Planner Project Engineer I Project Surveyor I Proj ect Planner
Design Engineer I Staff surveyor I Staff Planner

HOURLY RATE
$333.00
$309.00
S301.00
$292.00
$287.00
$264.00
$245.00
$215.00
$188.00
BIM Specialist I, II, Ill
Technician I. II, \II, IV, V
Drafter I, II, 111, IV
Sl88.00 $215.00 $245.00
$179,00 - $190,00 - S200,00 -$224.00 - $242,00
Engineering Assistant I Surveying Assistant I Planning 11.ssistant Fl ELD SURVEYING
Survey Par ty Chief
Instrument Person
'.>urvey Chainperson
Utility Locator I, II, Ill, IV
Apprentice I, II, Ill, IV

CONSTRUCTION ADMINISTRATION
Senior Consultant
Senior Construction Administrator
Resident Engineer
Field Engineer I, II, Ill, IV

FUN DI NG & GRANT MANAGEMENT
Director of Funding Strategies
Funding Strategies Manager
Funding/Research Analyst I, II, Ill, IV

PROJECT ADMINISTRATION
Project Coordinator
Senior Project Assistant
Project A,,btant
Clerical I Administrative Assistant
Expert witness rates are available upon request.

Subject to the tenm of a services agreement:
$140.00 - S153,00 - S166.00- $184.00
$117,00
$245,00
5210,00
5158.00
$128,00 - 5181 ,00 - $217,00 - $247.00
$97.00 S130,00 $144.00 5152,00
5320,00
$279.00
$207.00
$188,00-$215,00 - $245,00 - $263,00
-5229,00
S210,QO
$144.00 $166.00 S176.00 $194,00
$156.00
$134,00
$119,00
S100.00
Charges for outside services, equipment, matenals, and facrlities not furnished drrectly by BKF Engineers will be brlled as reimbursable expenses at cost plus 10%. Sl.lch charges may include, but shall not be limited to: printing and reproduction services: shipping. delivery, and courier charges; subconsulta nt fees and expenses; agency fees; Insurance; transportation on public carriers; mec,ls and lodging; and consumable material!, Allowable mileage will be charged at the prevailing IRS rate per mile.

Monthly invoices are due within 30 days from invoice date. Late Fee will be charged at 1 ,5% per month on past due accounts.

The rates shown are subject to periodic Increases, including .January 1st of each year, Ill! BKF ENGINEERS :;ii1,i
Design Professional Agreement with BKF Engineers
Exhibit B-Schedule of Fees Page 7 of 7
Rev. 09-28-18
Iii CORNERSTONE EARTH GROUP
Prevailing Wage Hourly Fee Rates and Equipment Charges
Through December 31, 2026
Professional Staff Construction and Support Staff
Staff $216 Administrative Assistant
Senior Staff $227 Engineering Technician I
Project Manager $250 Construction Services Administrative Senior Project Manager $273 Engineering Technician II
Principal $315 Technical Illustrator
Senior Principal $350 Supervisory Technician
Senior Supervisory Technician
$125
$216
$160
$216
$180
$216
$216
Professional Technical Staff includes Engineers, Geologists, Hydrogeologists, Chemists, and Scientists. Charges for personnel will be made in accordance with the above rates. For field personnel, regular rates are normal workday construction hours (Monday through Friday). For time spent over 8 hours in a day, time spent after 5 p.m .. time spent on swing shifts, and time spent on Saturdays by field personnel, overtime rates will be charged at 1.5 times the hourly rate.

Work on Sundays and holidays and wo rk in excess of 12 hours in one day will be charged at 2.0 times the hourly rate. Field rates are based on a 48-hour notice. For less than a 48-hour notice, a 10 percent surcharge will be added. All field personnel, vehicle and equipment charges are portal to portal.

Reproduction of project documents will be charged as a project expense. The hourly rate for professional staff to attend legal proceedings will be 2.0 times the hourly rate specified above.

Equipment CharRes I Geotechnical Laboratory Tests
Vehicle
I
$45 per hour I Tests Run Tests Run
Nuclear Density Gauge $13 per test During Norma l Outside Workday Hours Workday Hours
GPS Unit $100 per day Compaction Curve $370 each $555 each Hand Auger Equipment $100 per day Compaction Check Point $190 each $285 each Dust Meter (3) $475 per day, $1,475 per week, $4,125 per Plasticity Index $270 each $405 each month, cellular co nnectivity $515 per month per
meter
Sieve/Hydrometer $270 each $408 each
PIO ppm,/ 4 Gas Meter $140 per day, $600 per week, $2,000 per month Moisture Content $10 each $12 each PIO ppb, $180 per day, $650 per week, $2,200 per month
Moisture/Density $35 each $53 each
Weather Station $100 per day, $250 per week, $740 per month -#200 Wash $70 each $80 each Benkelman Beam $175 per day, $750 per week, $2,800 per month Sieve< ¾ inch Liner (small) $150 each $225 each Double Ring lnfiltrometer $100 per day Sieve> ¼ inch Bucket (Large) $225 each $330 each Dynamic Cone $100 per day Lime Stability $400 each $600 each Pressure / Velocity Gauge $90 per day, $300 per week, $600 per month Consolidation $450 each Soil Corrosion Testing $250 each $375 each
VIMS Blower Equipment $350 per day
Depth Sounder $50 per day
ADMP Monitoring Kit (1) $150 per day, $360 per week, $840 per month Liner and Two Caps $12 each
Core N One Sampler $50 each triplicate sample
I Modeling Software I $25 per hour
Drone $250 oer day
Direct Expenses
Reimbursement for the direct expenses listed below incurred in connection with the Work will be billed at cost plus 18 percent. 1) Drillers, utility locators, laboratories, contractors, hygienists, and consultants 2) Rented vehicles, public transportation, tolls, and air flights 3) Permits and special fees, insurances and licenses required to perform Work 4) Computer programs and rented field equipment
5) Large volume copying of proJect documents
6) Maps, photographs, and environmental databases
7) Overnight or same day delivery charges
8) Copying or production of over-sized figures and plans If personnel are assigned to a project 100 miles or more from an office, $1 75 per diem per person allowance will be charged. Unless mutually agreed in writing, Cornerstone will hold samples collected during the performance of the Work no longer than thirty (30) calendar days after their date of collection; project samples requested to be held greater than thirty (30) calendar days will be billed at $100 per every ninety (90) calendar days. If payment is not received within 30 days of invoice date, the samples will be discarded.

Payment
Payment for Work completed is due upon receipt of Cornerstone's statement. Fixed fee or lump sum services will be billed for the agreed fixed fee. A service charge of 1.5 percent per month will be charged on accounts not paid within 30 days.

Prevailing Wage
Client must notify Cornerstone in writing if the Work is subject to prevailing wage requirements under local, state, or federal laws. A 2.5% project coordination fee will be applied to all project charges for prevailing wage work and included on invoices.

Design Professional Agreement with BKF Engineers
Exhibit C-Insurance Requirements Page 1 of 4
Rev. 09-28-18

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Contractor’s indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect during the period of performance of the Agreement and for twenty-four (24) months following acceptance by the City, at its sole cost and expense, the following insurance policies from insurance companies authorized to do business in the State of California. These policies shall be primary insurance as to the City of Santa Clara so that any other coverage held by the City shall not contribute to any loss under Contractor’s insurance. The minimum coverages, provisions and endorsements are as follows:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury

2. Exact structure and layering of the coverage shall be left to the discretion of Contractor; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
b. There shall be no cross-liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at Design Professional Agreement with BKF Engineers
Exhibit C-Insurance Requirements Page 2 of 4
Rev. 09-28-18
least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned (if any), non-owned and hired autos.

C. WORKERS’ COMPENSATION

1. Workers’ Compensation Insurance Policy as required by statute and employer’s liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.

2. The indemnification and hold harmless obligations of Contractor included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Contractor or any subcontractor under any Workers’ Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. PROFESSIONAL LIABILITY
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of the Contractor. Covered services as designated in the policy must specifically include work performed under this agreement. Coverage shall be in an amount of not less than one million dollars ($1,000,000) per claim or two million dollars ($2,000,000) aggregate. Any coverage containing a deductible or self-retention must first be approved in writing by the City Attorney’s Office.

E. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor’s work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85, or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution Design Professional Agreement with BKF Engineers
Exhibit C-Insurance Requirements Page 3 of 4
Rev. 09-28-18
from, any other insurance which the indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor’s insurance.

3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of nonrenewal.

4. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through E of this Exhibit C, above.

F. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

1. Contractor agrees to ensure that subcontractors, and any other party involved with the Services, who is brought onto or involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to Design Professional Agreement with BKF Engineers
Exhibit C-Insurance Requirements Page 4 of 4
Rev. 09-28-18
City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

G. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City’s approval as to adequacy of the insurance protection.

H. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

Upon City’s request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be mailed to:

EBIX Inc.

City of Santa Clara Department of Public Works
P.O. Box 100085 – S2 or 1 Ebix Way
Duluth, GA 30096 John’s Creek, GA 30097
Telephone number: 951-766-2280
Fax number: 770-325-0409
Email address: [email protected]
I. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

Design Professional Agreement with BKF Engineers
Exhibit D-Labor Compliance Page 1 of 3
Rev. 09-28-18

EXHIBIT D

LABOR COMPLIANCE ADDENDUM
This Agreement is subject to the requirements of California Labor Code section 1720 et seq. requiring the payment of prevailing wages, the training of apprentices, and compliance with other applicable requirements.

A. Prevailing Wage Requirements

1. Contractor shall be obligated to pay not less than the General Prevailing Wage Rate, which can be found at www.dir.ca.gov and are on file with the City Clerk’s office, which shall be available to any interested party upon request. Contractor is also required to have a copy of the applicable wage determination posted and/or available at each job site.

2. Specifically, contractors are reminded of the need for compliance with Labor Code Section 1774-1775 (the payment of prevailing wages and documentation of such), Section 1776 (the keeping and submission of accurate certified payrolls) and 1777.5 in the employment of apprentices on public works projects. Further, overtime must be paid for work in excess of 8 hours per day or 40 hours per week pursuant to Labor Code Section 1811-1813.

3. Special prevailing wage rates generally apply to work performed on weekends, holidays and for certain shift work. Depending on the location of the project and the amount of travel incurred by workers on the project, certain travel and subsistence payments may also be required.

Contractors and subcontractors are on notice that information about such special rates, holidays, premium pay, shift work and travel and subsistence requirements can be found at www.dir.ca.gov

4. Only bona fide apprentices actively enrolled in a California Division of Apprenticeship Standards approved program may be employed on the project as an apprentice and receive the applicable apprenticeship prevailing wage rates. Apprentices who are not properly supervised and employed in the appropriate ratio shall be paid the full journeyman wages for the classification of work performed.

5. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, Contractor agrees to present to City, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request. The term “certified payroll” shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the City or its designee including, but not limited to: certified Design Professional Agreement with BKF Engineers
Exhibit D-Labor Compliance Page 2 of 3
Rev. 09-28-18
payroll, fringe benefit statements and backup documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.

6. In addition to submitting the certified payrolls and related documentation to City, Contractor and all subcontractors shall be required to submit certified payroll and related documents electronically to the California Department of Industrial Relations. Failure to submit payrolls to the DIR when mandated by the project parameters shall also result in the withholding of progress, retention and/or final payment.

7. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

8. No contractor or subcontractor may be awarded a contract for public work on a public works project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Contractors MUST be a registered “public works contractor” with the DIR AT THE TIME OF BID. Where the prime contract is less than $15,000 for maintenance work or less than $25,000 for construction alternation, demolition or repair work, registration is not required.

9. All contractors/subcontractors and related construction services subject to prevailing wage, including but not limited to: trucking, surveying and inspection work must be registered with the Department of Industrial Relations as a “public works contractor”. Those you fail to register and maintain their status as a public works contractor shall not be permitted to perform work on the project.

10. Should any contractor or subcontractors not be a registered public works contractor and perform work on the project, Contractor agrees to fully indemnify the City for any fines assessed by the California Department of Industrial Relations against the City for such violation, including all staff costs and attorney’s fee relating to such fine.

11. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

B. Audit Rights
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such records or documents shall be provided to City for Design Professional Agreement with BKF Engineers
Exhibit D-Labor Compliance Page 3 of 3
Rev. 09-28-18
audit at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.

C. Enforcement

1. City shall withhold any portion of a payment; including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance. In the event that certified payroll forms do not comply with the requirements of Labor Code Section 1720 et seq., City may continue to hold sufficient funds to cover estimated wages and penalties under the Agreement.

2. Based on State funding sources, this project may be subject to special labor compliance requirements of Proposition 84.

3. The City is not obligated to make any payment due to Contractor until Contractor has performed all of its obligations under these provisions. This provision means that City can withhold all or part of a payment to Contractor until all required documentation is submitted. Any payment by the City despite Contractor’s failure to fully perform its obligations under these provisions shall not be deemed to be a waiver of any other term or condition contained in this Agreement or a waiver of the right to withhold payment for any subsequent breach of this Addendum.

City or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements. These penalties are up to $200 per day per worker for each wage violation identified; $100 per day per worker for failure to provide the required paperwork and documentation requested within a 10-day window; and $25 per day per worker for any overtime violation.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-711 Agenda Date: 9/15/2026

REPORT TO COUNCIL

SUBJECT
Action on Agreement for Services with NAZ & CO., dba True Blue Automation Services, for Electrical Support Services for the City's Water, Sewer, and Storm Assets

BACKGROUND
The Water & Sewer Utilities Department (Department) is responsible for the operation and maintenance of 21 water well sites, four water storage tank sites, seven sewer pump stations, and 22 storm pump stations. These facilities rely on a wide range of electrical and control systems equipment, including control panels, generators, motors, pumps, communication equipment, breakers, relays, and other electrical components necessary to support safe and reliable operation.

The Department does not maintain the specialized in-house expertise required to perform electrical troubleshooting, testing, calibration, repair, installation, and control system services for this equipment. Accordingly, the Department has historically contracted with a licensed electrical contractor to provide these specialized services.

On May 25, 2021 (RTC# 21-1078), following a Request for Proposal (RFP) process, the City Council authorized an agreement with NAZ & CO., doing business as True Blue Automation Services (True Blue), to provide on-call electrical and control system services in support of the Department’s utility operations (the “2021 Agreement”).

DISCUSSION
On March 10, 2026, pursuant to Section 2.105.140(c) of the Santa Clara City Code and in preparation for the expiration of the City’s 2021 agreement, staff issued a new RFP for electrical support services, with the award recommendation based on “best value”. The RFP was published on the City’s e-procurement system, which notified 363 vendors, 17 of which downloaded the solicitation documents. One proposal was received by the proposal due date of April 10, 2026, from the City’s current contractor, True Blue.

The limited response is likely attributable to the specialized nature of the services required. The scope of work encompasses not only general electrical services, but also highly specialized work involving water utility infrastructure, including pumps, variable frequency drives (VFDs), Supervisory Control and Data Acquisition (SCADA) systems, and remote terminal units (RTUs). These requirements significantly narrow the pool of qualified firms capable of performing the full range of services required by the Department. Additionally, True Blue was the sole proposer under the City’s previous solicitation and has successfully performed the work for the City without significant issues.

Following a thorough review and evaluation of True Blue’s proposal, staff determined that it satisfied all requirements of the RFP and demonstrated the firm’s ability to successfully perform the required City of Santa Clara Page 1 of 4 Printed on 9/10/2026
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26-711 Agenda Date: 9/15/2026
all requirements of the RFP and demonstrated the firm’s ability to successfully perform the required scope of services. Staff also conducted a detailed review of the proposed compensation to determine whether the pricing was fair and reasonable. The evaluation included a comprehensive comparison of the proposed rates against the Consumer Price Index (CPI) over the previous five years, current prevailing wage determinations issued by the California Department of Industrial Relations (DIR) for electricians, and pricing contained in comparable agreements between True Blue and other public agencies for similar services.

Based on this analysis, staff determined that the proposed hourly rates for the Electrician and Automation Engineer classifications were fair and reasonable. However, the proposed rates for the Electrician Apprentice classifications exceeded what could be supported by these same benchmarks. As a result, staff negotiated a 9% reduction to the proposed standard, overtime, and weekend rates for the Electrician Apprentice classifications, as well as the Materials Handler classification.

The negotiated rates appropriately reflect increase in labor costs since the execution of the 2021 Agreement, including inflation and current prevailing wage requirements, while remaining consistent with market pricing for comparable electrical and control system services. Based on the negotiated rates and the results of its comprehensive review, staff determined that the final proposed compensation is fair and reasonable. In addition, True Blue has demonstrated extensive experience providing on-call electrical and control system services for the City and other public and private utility operators, further supporting staff’s recommendation.

Staff recommends awarding a new agreement to True Blue for the proposed five-year term starting on or about September 1, 2026, and ending on August 31, 2031, with a maximum allowable compensation of $1,537,500 throughout the full term of the Agreement. This amount reflects an estimated annual budget of $300,000, while providing flexibility to accommodate fluctuations in annual service needs. Actual expenditures in any given year may be higher or lower than the estimated annual amount, provided that the total compensation does not exceed the Agreement maximum. Rate adjustments may be considered by the City once annually following the initial year of the Agreement, and must be tied to the relevant CPI.

Contractor’s compensation under the agreement is based on time-and-materials according to established hourly rates. Prior to the commencement of any work, the contractor will be required to provide the City with a not-to-exceed estimate of the cost of the specific project, and must receive pre-authorization from the City if that estimate is exceeded once work begins. The City will be invoiced in arrears at the fixed hourly rates for the services. The hourly rates are fully loaded and include wages, overhead, general and administrative expenses, profit, tools, and most equipment required for the work. Any specialty equipment or materials will be invoiced at the contractor’s actual cost plus a 10% markup.

Additionally, the City will require the Contractor to furnish payment and performance bonds, each in an amount equal to 100% of the estimated annual budget of $300,000, or $1,500,000 throughout the duration of the Agreement. A payment bond guarantees that a contractor will pay its subcontractors, laborers, and material suppliers, protecting the City from claims for unpaid project costs. In addition, although performance bonds are not specifically required by statute for contracts of this value, the City is also requiring a performance bond to protect its interests by ensuring the faithful performance of all repair and maintenance services performed under the Agreement. While the bonds must be City of Santa Clara Page 2 of 4 Printed on 9/10/2026
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26-711 Agenda Date: 9/15/2026
of all repair and maintenance services performed under the Agreement. While the bonds must be obtained by the Contractor, the City will reimburse the Contractor for the cost of the bonds, at an estimated annual cost of $7,500 and a maximum of $37,500 throughout the duration of the Agreement. The forms of such bonds will be subject to final review by the City Attorney.

ENVIRONMENTAL REVIEW
The action being considered is exempt from formal environmental review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301(b) (Class 1 - “Existing Facilities”) as the activity consists of the operation, repair, and maintenance of existing public structures, facilities, and mechanical equipment, including publicly-owned utilities, involving negligible or no expansion of the existing use.

FISCAL IMPACT
The cost of the proposed work shall not exceed $1,537,500 over the term of the agreement. The notto-exceed amount was established based on budgeting projections developed from historical spend and future needs for work of similar nature. The estimated cost of this service is $300,000 annually.

There is sufficient funding in the Water & Sewer Utilities adopted operating budget to cover $209,700 of the contract. This will be split with $66,000 funded by existing appropriations in the Sewer Utility Fund and $143,700 covered by the Water Utility Fund. The remaining $90,300 will be funded with the existing appropriations in the Storm Pump Motor and Control Maintenance, Repair and Replacement project in the Storm Drain Capital Fund. The allocations dedicated to each utility fund are a result of a coordinated effort between the Water and Sewer Utilities and the Public Works Department.

COORDINATION
This report has been coordinated with the Finance Department, the Department of Public Works, and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Determine that the proposed actions are statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(b) of Title 14 of California Code of Regulations;

2. Authorize the City Manager or designee to negotiate and execute an Agreement with NAZ & CO., dba True Blue Automation Services, for electrical support services for the City’s water, sewer, and storm assets, for a five-year term starting on or about August 31, 2026 and ending on October 31, 2026, with maximum compensation not-to-exceed $1,537,500; and

3. Authorize the City Manager or designee to take all actions necessary to implement and administer the Agreement with NAZ & CO. dba True Blue Automation Services, including negotiating and executing future amendments to (i) add or delete related line item services; (ii) implement rate adjustments on the terms provided in Exhibit B, and (iii) make de minimis City of Santa Clara Page 3 of 4 Printed on 9/10/2026
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26-711 Agenda Date: 9/15/2026
(ii) implement rate adjustments on the terms provided in Exhibit B, and (iii) make de minimis changes, provided that the total not-to-exceed maximum compensation is not exceeded, subject to review and approval as to form by the City Attorney.

Reviewed by: John Ramirez, Director, Water & Sewer Utilities Department Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Agreement for Services between the City of Santa Clara and NAZ & CO., dba True Blue Automation Services
City of Santa Clara Page 4 of 4 Printed on 9/10/2026
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Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
EBIX Insurance No. S200004552

AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
NAZ & CO. DBA TRUE BLUE AUTOMATION SERVICES

PREAMBLE
This Agreement, effective as of _____________________ (“Effective Date”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (“City”) and Naz & Co. dba True Blue Automation Services, a California corporation (“Contractor”). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. City desires to secure the services (“Services”) more fully described in this Agreement, at Exhibit A, entitled “Scope of Services”;
B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

In consideration of the above Recitals and the mutual covenants contained herein, the Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A – Scope of Services
Exhibit B – Schedule of Fees
Exhibit C – Special Conditions
Exhibit D – Payment and Performance Bonds
Exhibit E – Insurance Requirements
Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
Exhibit F – Labor Compliance Addendum
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control. This Agreement, including all the Exhibits set forth above, may be referred to as the “Agreement” or “Contract Documents.”

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

4. WARRANTY
A. Contractor expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based.

B. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non conformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor’s obligation hereunder to correct defective work shall be reinstated for an additional one-year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
of equipment and materials necessary to gain access, shall be the sole responsibility of Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the Work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non conforming work and any work damaged by such work or the replacement or correction thereof at Contractor’s sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

5. QUALIFICATIONS OF CONTRACTOR - STANDARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor’s representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

6. COMPENSATION AND PAYMENT
In consideration for Contractor’s complete performance of Services, City shall pay Contractor for all materials provided and Services rendered by Contractor in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is One Million, Five Hundred Thirty-Seven Thousand, Five Hundred Dollars ($ $1,537,500), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Contractor’s expense. Contractor shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Contractor.

B. Termination for Default. If Contractor fails to perform any of its material obligations under this Agreement, in addition to all other remedies Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
provided by law, City may terminate this Agreement immediately upon written notice to Contractor.

C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Contractor will deliver to City all City information or material that Contractor has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Contractor bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Contractor shall not hire subcontractors without express written permission from City.

Contractor shall be as fully responsible to City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons directly employed by it.

9. BOND REQUIREMENTS
A. Payment Bond. If required by law or otherwise specifically requested by City in Exhibit C attached hereto and incorporated herein by reference, Contractor shall execute and provide to City a Payment Bond in an amount required by the City and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until the bond has been received and approved by the City.

B. Performance Bond. If specifically requested by City in Exhibit C attached hereto and incorporated herein by reference, Contractor shall execute and provide to a Performance Bond in an amount required by the City and in a form approved by the City. If such bond is required, no payment will be made to Contractor until the bond has been received and approved by the City.

C. Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within ten (10) days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by City. To the extent, if any, that the maximum compensation is increased in accordance with this Agreement, Contractor shall, upon request of the City, cause the amount of the bond to be increased accordingly and shall Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
promptly deliver satisfactory evidence of such increase to the City. If Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

D. Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in California Code of Civil Procedures Section 995.120, shall be accepted. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

10. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

11. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.

12. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Contractor and all other written information submitted to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Contractor which is otherwise known to Contractor or becomes generally known to the related industry shall be deemed confidential.

13. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Contractor may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Contractor shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

14. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Contractor shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Contractor agrees to assist City in meeting City’s reporting requirements to the State and other agencies with respect to Contractor’s Services hereunder.

15. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Contractor agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents (together “Indemnified Parties”) from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, in any manner arising from, or alleged to arise in whole or in part from, or in any way connected with the Services performed by Contractor pursuant to this Agreement – including claims of any kind by Contractor’s employees or persons contracting with Contractor to perform any portion of the Scope of Services – and shall expressly include passive or active negligence by City connected with the Services. However, the obligation to indemnify shall not apply if such liability is ultimately adjudicated to have arisen through the sole active negligence or sole willful misconduct of City; the obligation to defend is not similarly limited.

B. Contractor’s obligation to protect, defend, indemnify, and hold harmless in full City and City’s employees, shall specifically extend to any and all employment-related claims of any type brought by employees, contractors, subcontractors or other agents of Contractor, against City (either alone, or jointly with Contractor), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

C. To the extent Contractor is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act (“Act”) and/or any other similar federal or state law, Contractor warrants that it is meeting its Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
obligations under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Contractor’s responsibilities under the Act.

D. The Parties expressly agree that this Section 15 (HOLD HARMLESS/INDEMNIFICATION) will survive the expiration or early termination of the Agreement.

16. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit E, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit E.

17. WAIVER
Contractor agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

18. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Water & Sewer Utilities Department
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]
And to Contractor addressed as follows:

Naz & Co. dba True Blue Automation Services
6200 Stoneridge Mall Road, Suite 300
Pleasanton, CA 94588
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

19. COMPLIANCE WITH LAWS
Contractor shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Contractor’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.070), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Contractor has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

20. CONFLICTS OF INTEREST
Contractor certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor is familiar with the provisions of California Government Code section 87100 and following, and certifies that it does not know of any facts which would violate these code provisions. Contractor will advise City if a conflict arises.

21. FAIR EMPLOYMENT
Contractor shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

22. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

23. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

24. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

25. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

26. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

Signatures on next page
The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

Approved as to Form:

GLEN R. GOGGINS
City Attorney

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Dated :
"CITY"
--- ------- - ---
JOVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: ( 408) 615-221 O
Fax: (408) 241-6771

NAZ & CO OBA TRUE BLUE AUTOMATION SERVICES
a California corporation
Dated: -----=~4:=:1/~~--=----1.--.2. _6 _ _ _ _ _ _ _
By (Signature)~ /? -D -~~ J::::::---
Name: Berk Gurkan
Title: Chief Executive Officer
Principal Place of 6200 Stoneridge Mall Road, Suite 300 Business Address: Pleasanton, CA 94588
Email Address: [email protected]
Telephone: 925-808-7331
Fax: 921-&-of- 'Tll I
"CONTRACTOR"
Agreement with Naz & Co dba True Blue Automation Services - Electrical Support Services for W&S Utilities
Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

EXHIBIT A

SCOPE OF SERVICES

1. GENERAL REQUIREMENTS

1.1. Contractor will be solely and completely responsible for the conditions of the job site, including safety of its workers and all persons and property during performance of work. Any hazardous conditions noted by Contractor will be reported immediately to the City.

1.2. Contractor will effectively partner with other sub-contractors, vendors, or suppliers as required to complete projects and as directed by the City.

1.3. Contractor will provide a Health and Safety and Injury and Illness Prevention Plan prior to commencing work.

1.4. Contractor (including subcontractors) will be an individual or firm licensed to do business in California and will obtain at Contractor’s expense all license(s) and permit(s) required by law for accomplishing all work required herein.

2. WORKMANSHIP AND MATERIALS

2.1. All materials and work will be in accordance with the rules and requirements of the National Electrical Code (NEC), Occupational Safety and Health Administration (OSHA), and any other applicable federal, state, and local laws and regulations. If Contractor experiences difficulty in achieving strict compliance with all such applicable laws and regulations, Contractor must contact the City and submit an acceptable alternative plan to achieve conformance.

2.2. Contractor must warranty all workmanship and materials for a period of one (1) year from the date of acceptance by the City.

2.3. Completed work will be to the entire satisfaction of the City. The City will be the sole judge as to whether the materials or workmanship is acceptable.

Contractor will immediately replace, at its own expense, all unacceptable materials and services. Contractor will correct unacceptable materials and services within five (5) business days after notification by the City. The City will review and inspect all work completed by the Contractor which must be deemed as acceptable prior to payment.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

3. PROJECT MANAGEMENT

3.1. Contractor will work closely with City staff, including technicians, utility crew leaders, and supervisors, to determine work requirements.

3.2. Contractor will designate an Account Manager/Representative as the point of contact for the City. In addition and to the extent possible, Contractor will dedicate the same technicians and crew to service the needs of the City to allow for familiarity of the system and stations.

4. WORK ORDERS

4.1. When work under the contract is required, the City will notify Contractor regarding the location and general nature of work and will issue the proper work orders and instructions for the execution of work.

4.2. For non-emergency work, prior to the commencement of work, Contractor will provide City with a not to exceed estimated cost of the work based on the rates listed in Exhibit B and the time and level of effort anticipated to complete the work. After work has commenced, Contractor will notify City, with as much advanced notice as possible, if it is determined that the estimate will be exceeded.

4.3. Contractor must obtain written authorization from the City prior to commencement of work.

5. ELECTRICAL SUPPORT SERVICES

5.1. Contractor will perform electrical support services related to the City’s water, sewer, and storm assets, including but not limited to, the following:

5.2. Generators

5.2.1. Perform minor electrical testing, wiring or gauge replacement.

5.2.2. Test, remove, and/or reinstall various styles of block-heaters or any components thereof.

5.2.3. Ground short trace downs.

5.2.4. Obtain voltage, amperage, hertz or other needed quantitative electrical measurements.

5.2.5. Diagnose and troubleshoot electrical problems or failures relating to electric generation on large diesel generators and manual/automatic transfer switches.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

5.3. Control Panels: Electric and Motor Controls

5.3.1. Install, maintain, and repair new and existing equipment.

5.3.2. Install, maintain, troubleshoot, and repair electrical and electronic control systems.

5.3.3. Test voltage, amps, ohms, hertz, and other quantitative measurements on power sources from 12VDC up to 600VAC (for up to three phases).

5.3.4. Test and troubleshoot switches, contactors, relays, motor control units, hour meters, panel lighting, gauges, instrumentation, panel indicator lights, and related panel features.

5.3.5. Wire new switches, contactors, breakers, relays, soft starters, Variable Frequency Drives (VFD), plugs, meters, Programmable Logic Controllers (PLC), and other control related features.

5.4. Pumps

5.4.1. Check rotation, phase change, phase loss, insulation testing, and overloads.

5.4.2. Measure amps, volts, hertz, and other quantitative measurements relating to proper pump operations.

5.4.3. Inspect, remove, and reinstall power cables, cannon plug heads, sensors and other pump related electrical issues.

5.5. Site

5.5.1. Install, program, troubleshoot, and maintain existing electrical infrastructure at utility stations. The electrical infrastructure includes conduit and wiring, monitor and control of instrumentation, pumps and motors, panelboards, generators and the like.

5.5.2. Install and maintain new or existing electrical fixtures (such as lights, receptacles, conduit (EMT and Rigid)), pulling wire into new or existing conduits, service panel repair or installation, floats, transducers, sonic level equipment and all related site equipment needed for proper station operation in an indoor or outdoor application.

5.6. Valves

5.6.1. Adjust, maintain, troubleshoot, and repair automatic hydraulic control valves.

5.7. Special Projects/Other

5.7.1. Repair low voltage control circuits of all types, including motors and motor controls, SCADA equipment, communication equipment, and pump station equipment.

5.7.2. Install electrical circuit conduit and wiring in accordance with the Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
National Electric Code (NEC).

5.7.3. Repair, and troubleshoot PLCs, and VFDs, soft starts, and solenoid control valves.

5.7.4. Repair, and troubleshoot instrumentation such as pressure sensors, tank level sensors, flow meters, and tank mixers.

5.7.5. Install conduit and wiring. Land wiring to various different electrical components connecting to input, outputs, relays, contacts and terminations.

5.7.6. Install and program Human Machine Interface (HMI) for various types of instrumentation displays.

5.7.7. Report work order assignment results, including project blue-print and schematic discrepancies.

5.7.8. Conduct Meggering test to various different types of electrical and mechanical equipment.

5.7.9. Conduct other electrical work, tasks or projects as requested by the City.

5.7.10. Provide annual electrical preventative maintenance which includes general cleaning, inspection, thermal imagining, connection retorque, etc.

5.7.11. Test and replace station main service disconnects for up to 900 Amps main breakers.

5.7.12. Provide support services related to start up and inspection services.

6. SERVICE CALL AND RESPONSE TIMES

6.1. Contractor will be available at any time, twenty-four (24) hours per day, seven (7) days per week, three hundred sixty-five (365) days per year.

6.2. Regular scheduled work assignments will be executed during normal business hours from 7:00 AM to 5:00 PM Pacific Standard Time. Response time for regularly scheduled work assignments or tasks will be within three (3) working days after notification by the City.

6.3. In the event of an emergency, Contractor will respond and commence work within four (4) hours from receipt of the call. After hour emergencies that may occur at night, weekends, and holidays will also be addressed with a response time within four (4) hours after notification by the City.

6.4. It is intended that the vast majority of this work will be routine in nature and scheduled during regular business hours. However, emergency situations can occur. Failure to initiate service within the allocated response times will be grounds for cancellation of the contract, at the sole discretion of the City.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

6.5. Contractor agrees to provide the City with telephone numbers and addresses for key personnel, so that seven (7) day per week, twenty-four (24) hour per day contact can be made in the event of an emergency situation.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

EXHIBIT B

SCHEDULE OF FEES

1. RATES

1.1. The City will compensate Contractor for Services on a time and materials basis in accordance with the rates listed in the table below. These hourly rates are fully loaded and include wages, overhead costs, general and administrative costs, travel and profit. Overhead costs includes all tools, equipment and related items (excluding specialty equipment) that may be required to perform the work.

1.1.1. Regular Hours. For Services provided during regular business hours, being Monday through Friday between 7:00am PST and 5:00pm PST (“Regular Hours”), Contractor will bill the City for a minimum of 4 hours of work per labor category completing the work, regardless of whether the work was completed in less than 4 hours.

1.1.2. Overtime/Weekend/Holiday Hours. Overtime rates will be applied for any work completed Monday through Friday after 5:00pm PST (“Overtime Hours”). Weekend/holiday rates will be applied for any work completed at any time on Saturdays, Sundays, or Holidays (“Weekend/Holiday Hours). Contractor will bill the City only for actual hours worked during Overtime Hours and Weekend/Holiday Hours.

There will be no minimum hours work requirement for Services provided during Overtime Hours or Weekend/Holiday Hours.

Description
Regular Hours
Monday - Friday
7:00am to 5:00pm
Overtime Hours
Monday - Friday
after 5:00 pm
Weekend/Holiday
Hours
Electrician $175 $250 $246
Electrical/Automation
Engineer $275 $300 $300
Apprentice Electrician - 6th $135 $149 $149
Apprentice Electrician - 7th $145 $160 $160
Apprentice Electrician - 8th $150 $165 $165
Apprentice Electrician - 9th $155 $171 $171
Apprentice Electrician - 10th $160 $176 $176
Material Handler $75 $83 $83
Parts and Materials/Specialty equipment rental Mark-Up not to exceed 10% Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

2. BOND COSTS
The City will compensate Contractor for the actual cost of required payment and performance bonds furnished in accordance with the Agreement, provided that such costs do not exceed 2.5% percent of the actual annual expenditures under the Agreement. Based on the estimated annual expenditures, the City estimates the maximum reimbursable cost for payment and performance bonds will be approximately $7,500 per year, for a maximum of $37,500 over the term of the Agreement. Reimbursement shall be limited to the actual documented costs of the required bonds and shall not exceed the applicable annual or total maximum amounts stated therein.

3. REIMBURSABLE EXPENSES

3.1. Contractor-purchased parts or materials will be based on the Contractor’s price from a wholesale supply house plus a mark-up of no more than 10%.

Contractor’s invoices will clearly show the manufacturer’s part number, description, supply house cost and percent mark-up cost. A copy of the supply house invoice shall be submitted with Contractor’s invoice.

3.2. Upon prior written approval by the City, Contractor may rent specialty equipment as needed to complete the requested Services. The City will reimburse Contractor for approved specialty equipment rental costs at actual cost plus a mark-up of no more than 10%. Contractor’s invoices will clearly show Contractor’s rental costs and the percent mark-up cost. A copy of the equipment rental invoice will be submitted with Contractor’s invoice.

3.3. Contractor will submit any request for reimbursement of payment or performance bond costs with its invoice for the applicable period. Each request will include sufficient supporting documentation to substantiate the actual cost incurred, including, at a minimum, a copy of the actual surety invoice or other documentation acceptable to the City identifying the bond, coverage period, and cost. The City will reimburse Contractor only for the actual, documented cost of required payment and performance bonds, subject to the annual and total maximum amounts established in this Agreement.

4. RATE INCREASES

4.1. Pricing is fixed for the initial year of the Agreement. During this period the price may not change.

4.2. After the first year of the Agreement, Contractor may request price adjustments consistent with the percentage change in the Consumer Price Index – All Urban Consumers for the San Francisco-Oakland-Hayward area, published by the U.S. Bureau of Labor Statistics. In no event will price adjustments exceed 4% per year. Contractor will submit any proposed rate adjustments in writing to the City at least sixty (60) days prior to the anniversary of the Effective Date of this Agreement. Any proposed rate Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
adjustments are subject to approval by the City and must be substantiated by the Contractor to the satisfaction of the City.

5. INVOICING

5.1. Upon completion of requested Services, Contractor will submit in invoice to the City for the completed Services. Invoices will be provided in a format approved by the City and subject to verification and approval by the City. City will pay Contractor within thirty (30) days of receipt of an approved invoice.

5.2. Contractor is not entitled to any payments until the City concludes that the Services and/or any furnished deliverables have been satisfactorily performed.

5.3. Invoices shall be accurate, itemized, and submitted in a form acceptable to the City. If an invoice is incomplete or inaccurate, the City may return it to Contractor for correction and resubmittal before payment can be processed.

Contractor shall not charge the City any interest, late fees, or penalties on any outstanding or delayed invoices due to inaccurate billing.

5.4. The City shall not pay for time associated with administrative or billing-related tasks, including but not limited to preparing responses to Work Requests, addressing billing issues, or communicating with auditors.

5.5. If there are no discrepancies or deficiencies in the submitted invoice and Contractor has submitted all required certified payroll, City shall process the invoice for payment.

5.6. Invoices and related payment documentation are public records and are not confidential, even if marked as confidential when submitted by Contractor.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

EXHIBIT C

SPECIAL CONDITIONS
ARTICLE 1. BONDS
Within ten (10) calendar days from the date the Contractor is notified of award of the Agreement, the Contractor shall deliver to the City four identical counterparts of the Performance Bond and Payment Bond on substantially the form provided by the City and included as Exhibit D to the Agreement. The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to the City.

The Performance Bond and the Payment Bond shall be for one hundred percent (100%) of the Total Contract Price.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

EXHIBIT D

PAYMENT AND PERFORMANCE BONDS

ATTACHED BEHIND THIS PAGE
Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Santa Clara (hereinafter referred to as “City”) has awarded to ____________________, (hereinafter referred to as the “Contractor”) _______________________ an agreement for ______________________________ (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, _______________, the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the Indemnified Parties, as stipulated and defined in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of Sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__).
(Corporate Seal)
Contractor/ Principal
By
Title

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
(Corporate Seal) Surety
By
Attorney-in-Fact
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached.
(Attach Attorney-in-Fact Certificate) Title
The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety) ___________________________________________ ___________________________________________
___________________________________________
(Name and Address of Agent or ___________________________________________ Representative for service of
process in California, if different ___________________________________________ from above)
___________________________________________
(Telephone number of Surety and ___________________________________________ Agent or Representative for service
of process in California)
NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS That
THAT WHEREAS, the City of Santa Clara (hereinafter referred to as “City”) has awarded to ____________________, (hereinafter referred to as the “Contractor”) _______________________ an agreement for ______________________________ (hereinafter referred to as the “Project”); and
WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated __________________ (“Contract Documents”), the terms and conditions of which are expressly incorporated by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of ______________ Dollars ($___________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified.

This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of Sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__.
(Corporate Seal)
Contractor/ Principal
By
Title

(Corporate Seal) Surety
By
Attorney-in-Fact
Title
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.

NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

EXHIBIT E

INSURANCE REQUIREMENTS
Without limiting the Contractor’s indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect, at its sole cost and expense, the following insurance policies with at least the indicated coverages, provisions and endorsements:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$2,000,000 Each occurrence
$2,000,000 General aggregate
$2,000,000 Products/Completed Operations aggregate
$2,000,000 Personal Injury

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned, non-owned and hired autos.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
In the event that the Work being performed under this Agreement involves transporting of hazardous or regulated substances, hazardous or regulated wastes and/or hazardous or regulated materials, Contractor and/or its subcontractors involved in such activities shall provide coverage with a limit of two million dollars ($2,000,000) per accident covering transportation of such materials by the addition to the Business Auto Coverage Policy of Environmental Impairment Endorsement MCS90 or Insurance Services Office endorsement form CA 99 48, which amends the pollution exclusion in the standard Business Automobile Policy to cover pollutants that are in or upon, being transported or towed by, being loaded onto, or being unloaded from a covered auto.

C. WORKERS’ COMPENSATION

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor’s work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85 or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the Indemnities may possess, including any self-insurance or self-insured retention they may have. Any other Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
insurance Indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor’s insurance.

3. General Aggregate. The general aggregate limits shall apply separately to Contractor’s work under this Agreement providing coverage at least as broad as Insurance Services Office (ISO) Endorsement CG 2503, 1985 Edition, or insurer’s equivalent (CGL);

4. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of nonrenewal.

5. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through D of this Exhibit E, above.

E. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

1. Contractor agrees to ensure that subcontractors, and any other party involved with the Services who is brought onto or involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

F. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City’s approval as to adequacy of the insurance protection.

G. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

EBIX Inc.

City of Santa Clara - Water & Sewer Utilities Department P.O. Box 100085 – S2
Duluth, GA 30096
Telephone number: 951-766-2280
Fax number: 770-325-0409
Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
H. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities

EXHIBIT F

I. Prevailing Wage Requirements

Contractors and subcontractors are on notice that information about such special rates, holidays, premium pay, shift work and travel and subsistence requirements can be found at www.dir.ca.gov .

5. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, Contractor agrees to present to City, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request. The term “certified payroll” shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the City or its designee including, but not limited to: certified Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
payroll, fringe benefit statements and backup documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.

11. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

J. Audit Rights
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such records or documents shall be provided to City for audit at City Hall when it is Agreement with Naz & Co dba True Blue Automation Services – Electrical Support Services for W&S Utilities
practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.

K. Enforcement

2. Based on State funding sources, this project may be subject to special labor compliance requirements of Proposition 84.

City or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements.

These penalties are up to $200 per day per worker for each wage violation identified; $100 per day per worker for failure to provide the required paperwork and documentation requested within a 10-day window; and $25 per day per worker for any overtime violation.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-498 Agenda Date: 9/15/2026

REPORT TO COUNCIL

SUBJECT
Action on an Agreement with Tetra Tech, Inc. for Design Professional Services for the Public Right-ofWay ADA Improvements and Bicycle Wayfinding Project

BACKGROUND
In November 2024, Santa Clara voters approved Measure I that authorizes the issuance of $400 million of general obligation bonds to address unfunded infrastructure needs. In September 2025, the Council initiated Phase One of the Measure I General Obligation Bond and approved the Phase One project list, which includes two projects: Americans with Disabilities Act (ADA) Improvements and Bicycle Wayfinding. In January 2026, the City Council authorized the issuance of the first series of Measure I General Obligation Bonds.

The Public Right-of-Way ADA Improvements project will implement accessibility improvements within the public right-of-way in accordance with the City Council approved Americans with Disabilities Act Self-Evaluation and Transition Plan (ADA Plan). The project prioritizes locations identified in the ADA Plan for improvements to curb ramps, sidewalks, and traffic signal push buttons. Attachment 1 identifies the proposed project locations, which were designated as high priorities in the ADA Plan.

This prioritization was based upon requests from individuals with disabilities, as well as the improvements’ proximity to public facilities, transportation, and commercial areas.

The Bicycle Wayfinding project will design and install a comprehensive signage system to guide cyclists along designated routes, improving navigation and orientation within the City’s bicycle route network. The project includes community outreach, coordination with relevant City commissions and committees, development of wayfinding branding and sign concepts, signage design/layout along selected existing bicycle routes, and installation. Attachment 2 identifies the potential bicycle routes for the proposed signage system. The wayfinding routes are based on the City’s existing bicycle network, Bicycle Plan, and prior work completed by the City's Bicycle and Pedestrian Advisory Committee (BPAC) Wayfinding Subcommittee. The final routes and extent of signage installation will be determined based on available construction funding and any potential grant awards the City may receive.

As both projects require transportation engineering services, staff consolidated them into a single ADA Improvements and Bicycle Wayfinding Project (Project) for consultant procurement and design.

This approach improves efficiency in project management and administration while streamlining delivery of the design services. The City will need to retain a consultant to provide engineering design services to complete project design and construction bid documents.

DISCUSSION
Pursuant to City Code Section 2.105.140(c) and State laws governing procurement of architectural City of Santa Clara Page 1 of 3 Printed on 9/10/2026
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26-498 Agenda Date: 9/15/2026
and engineering services, the City followed a qualifications-based selection process. Under this process, proposers are evaluated based on their demonstrated competence and qualifications, and the most qualified proposer(s) is selected, subject to the negotiation of fair and reasonable compensation.

On April 13, 2026, a competitive Request for Proposals (RFP) was published on the City’s eprocurement platform, which was viewed by over 60 members, including consultants, plan rooms, and builder exchanges, among others. Staff also provided direct notifications to consultants who had viewed similar projects in the past.

The City received four responsive proposals from Kimley-Horn, Sanbell, Tetra Tech, and Westwood.

A proposal review panel consisting of staff from the Department of Public Works Design, Traffic, and Street Divisions evaluated each proposal against the criteria set forth in the RFP, including responsiveness to the RFP, firm qualifications, experience and availability of key staff, project approach, and ability to complete the project within the proposed schedule. Based on the panel’s evaluation, staff recommend awarding the agreement to Tetra Tech. Tetra Tech demonstrated a strong understanding of the Project and provided an excellent approach to investigating and resolving the design issues presented in the RFP. Tetra Tech’s proposed consultant team has extensive experience completing ADA infrastructure improvements, bicycle wayfinding, and active transportation projects.

The proposed Agreement (Attachment 3) includes a negotiated scope of services and fees based upon the understanding of the work to be performed. The scope of services generally includes project management, community outreach, preliminary engineering, preparation of construction documents, bid and construction support, and project close-out. The Agreement includes prevailing wage requirements.

ENVIRONMENTAL REVIEW
This action is for design professional services and the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act ("CEQA") Guidelines section 15378 as the action being considered does not commit the City to undertake the project and future discretionary approvals are required by the City to approve the project for construction.

Environmental review in accordance with CEQA will occur as part of the design and approval process.

FISCAL IMPACT
The proposed Agreement is for a total not-to-exceed amount of $1,608,108, consisting of $1,411,377 for basic services and $196,731 for additional services. Funding for the Agreement is available in the Measure I General Obligation Bond Projects Fund.

For the Public Right-of-Way ADA Improvements portion of the Project, the current funding available from the first tranche of the Measure I General Obligation Bond funds is $5,000,000 in the ADA Improvements Project.

For the Bicycle Wayfinding portion of the Project, the current funding available from the first tranche of the Measure I General Obligation Bond funds is $330,000, which includes $300,000 allocated to the Bicycle Wayfinding project and $30,000 in the Streets and Transportation Contingency, Escalation, Administration project for contingency and escalation. Staff is actively pursuing grant City of Santa Clara Page 2 of 3 Printed on 9/10/2026
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26-498 Agenda Date: 9/15/2026
opportunities to secure additional funding for construction of the signage following completion of the design. For example, on May 19, 2026, the City Council adopted a resolution authorizing the filing of an application with the Metropolitan Transportation Commission for the allocation of an estimated $416,545 in Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for the Bicycle Wayfinding Project.

The proposed Agreement is structured to attribute design costs to each respective project within the bond fund. The table below shows the cost of the proposed agreement according to project.

Agreement Cost Summary
Project Basic
Services
Additional
Services
Total Not-toExceed
Public Right-of-Way ADA
Improvements
$1,111,875 $166,781 $1,278,656
Bicycle Wayfinding $299,502 $29,950 $329,452
Total Agreement Cost $1,411,377 $196,731 $1,608,108

COORDINATION
This report has been coordinated with the Finance Department, the City Manager’s Office, and the City Attorney’s Office.

RECOMMENDATION

1. Authorize the City Manager to execute an agreement with Tetra Tech, Inc. for design professional services for the Public Right-of-Way ADA Improvements and Bicycle Wayfinding Project in the amount not-to-exceed $1,608,108, in a final form approved by the City Attorney; and

2. Authorize the City Manager to negotiate and execute amendments to the agreement to make modifications as needed, including time extensions, subject to the compensation limit and appropriation of funds, in final forms approved by the City Attorney.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. ADA Improvements Location Map

2. Bicycle Wayfinding Location Map

3. Agreement
City of Santa Clara Page 3 of 3 Printed on 9/10/2026
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Public Right-of-Way ADA Improvements Project Location Map Note: The map presents potential locations for ADA improvements and locations are subject to change in the design phase.
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Design Professional Agreement with Tetra Tech Page 1
Rev. 08/21/2026
EBIX Insurance No. *S200005966

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND

TETRA TECH FOR PUBLIC RIGHT-OF-WAY ADA IMPROVEMENTS AND BICYCLE

WAYFINDING PROJECT

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Tetra Tech, Inc., a Delaware corporation, (Consultant). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.” Throughout this Agreement “Contractor” and “Consultant” are used interchangeably and refer to Consultant.

RECITALS
A. City desires to secure the design professional services more fully described in this Agreement, at Exhibit A1 and Exhibit A2, entitled “Scope of Services for Public Right-of-Way ADA Improvements” and “Scope of Services for Bicycle Wayfinding” respectively;
B. “Design professional” includes licensed architects, licensed landscape architects, registered professional engineers and licensed professional land surveyors; C. Consultant represents that it, and its subconsultants, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
D. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

Exhibit A1 – Scope of Services for ADA Improvements
Design Professional Agreement with Tetra Tech Page 2
Rev. 08/21/2026
Exhibit A2 – Scope of Services for Bicycle Wayfinding
Exhibit B – Schedule of Fees
Exhibit C – Insurance Requirements
Exhibit D – Labor Compliance Addendum
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin upon the City’s execution of this Agreement and terminate on December 31, 2030 (“Initial Term”). Services may commence upon City issuing a written notice to proceed.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A1 and Exhibit A2 within the time stated in Exhibit A1 and A2. Time is of the essence.

A. All reports, costs estimates, plans and other documentation which may be submitted or furnished by Contractor shall be approved and signed by an appropriate qualified licensed professional in the State of California.

B. The title sheet for specifications and reports, and each sheet of plans, shall bear the professional seal, certificate number, registration classification, expiration date of certificate and signature of the design professional responsible for their preparation.

4. WARRANTY
Contractor warrants that all materials and services covered by this Agreement shall be fit for the purpose intended and shall conform to the specifications, requirements and instructions upon which this Agreement is Design Professional Agreement with Tetra Tech Page 3
Rev. 08/21/2026
based. Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Contractor for the cost incurred by City.

6. COMPENSATION AND PAYMENT
In consideration for Contractor’s complete performance of Services, City shall pay Contractor for all materials provided and Services rendered by Contractor in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is One Million Six Hundred Eight Thousand One Hundred Eight dollars ($1,608,108), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Contractor’s expense. Contractor shall not be entitled to any payment above the maximum compensation under any circumstance.

B. Termination for Default. If Contractor fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Contractor.

D. The Contractor may terminate its services on the Project only if the City materially breaches this Agreement by failing to pay an undisputed Design Professional Agreement with Tetra Tech Page 4
Rev. 08/21/2026
amount due and payable to the Contractor. Before terminating, the Contractor must provide the City with written notice identifying the unpaid amount and the basis for the claimed breach. The City shall have thirty (30) days after receipt of the notice to cure the breach. A payment amount disputed by the City in good faith shall not constitute a material breach while the dispute is being resolved. The Contractor may terminate its services only if the City fails to cure the breach within that thirty (30)-day period.

E. Upon termination, Contractor shall submit an invoice for services performed up to the effective date of termination and the City shall pay Contractor all outstanding invoices, together with all costs arising out of such termination, within thirty (30) days. The City may withhold an amount for services that may be in dispute provided that the City furnishes a written notice of the basis for their dispute and that the amount withheld represents a reasonable value.

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

10. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Contractor and all other written information submitted to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor and shall not, without the prior written consent of City, Design Professional Agreement with Tetra Tech Page 5
Rev. 08/21/2026
be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Contractor which is otherwise known to Contractor or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Contractor may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Contractor shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

14. HOLD HARMLESS/INDEMNIFICATION
To the extent permitted by law, Contractor agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, to the extent arising out of, pertaining to, or related to the negligence, recklessness, or willful misconduct of the Contractor, its employees, subcontractors, or agents in the performance, or non-performance, of Services under this Agreement.

Design Professional Agreement with Tetra Tech Page 6
Rev. 08/21/2026

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Contractor and City agree that waiver by either party of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Department of Public Works
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected], and
[email protected]
And to Contractor addressed as follows:

Tetra Tech, Inc.

Attention: Eric Martin
1999 Harrison St Suite 500, Oakland CA
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Contractor shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Contractor’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections Design Professional Agreement with Tetra Tech Page 7
Rev. 08/21/2026
may be amended from time to time or renumbered. Additionally Contractor has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

19. CONFLICTS OF INTEREST
Contractor certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor is familiar with the provisions of California Government Code section 87100 and following, and certifies that it does not know of any facts which would violate these code provisions. Contractor will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Contractor shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

Design Professional Agreement with Tetra Tech Page 8
Rev. 08/21/2026

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

26. FORCE MAJEURE
If Contractor’s performance is delayed by an event beyond Contractor’s reasonable control and without Contractor’s fault or negligence, including an act of God, strike, lockout, war, act of terrorism, riot, action by a governmental authority, extraordinary weather condition, natural catastrophe, or other comparable event (each, a “Force Majeure Event”), Contractor shall be entitled to a reasonable extension of time to perform the affected obligations.

Contractor shall provide City written notice of the Force Majeure Event within five (5) calendar days after becoming aware of it, describing the event, the anticipated effect on performance, and the measures Contractor is taking to mitigate the delay. Contractor shall use diligent efforts to avoid, minimize, and promptly overcome the effects of the Force Majeure Event.

A Force Majeure Event does not excuse Contractor from performing obligations not affected by the event, does not excuse payment obligations, and does not entitle Contractor to additional compensation unless expressly authorized in writing by City.

27. PERSONAL DATA
Contractor shall comply with all applicable federal, state, and local laws governing personal information. Contractor shall use personal information only as necessary to perform this Agreement and shall maintain reasonable and appropriate administrative, technical, and physical safeguards to protect it from unauthorized access, use, disclosure, loss, or destruction. Contractor shall promptly notify City of any actual or suspected unauthorized access to or disclosure of personal information and reasonably cooperate with City in investigating and responding to the incident.

28. SUSPENSION OF WORK
The City may, at any time and for any reason, suspend all or any portion of Contractor’s services upon written notice to Contractor. Upon receipt of such notice, Contractor shall promptly suspend the affected services, take reasonable steps to minimize costs, and perform no additional work unless authorized in writing by City. City shall pay Contractor for satisfactorily performed and accepted services completed before the effective date of suspension, in accordance with the payment terms of this Agreement. Any adjustment to the Design Professional Agreement with Tetra Tech Page 9
Rev. 08/21/2026
Project schedule or Contractor’s compensation resulting from a suspension must be set forth in a written amendment signed by both parties.

CONTINUED ON PAGE 10
Design Professional Agreement with Tetra Tech Page 10
Rev. 08/21/2026
The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney
JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
TETRA TECH, INC.
a Delaware corporation
Dated:

By (Signature):

Name: Dan Helt, PE, PLS
Title: Vice President
Principal Place of
Business Address: 1999 Harrison St Suite 500, Oakland CA Email Address: [email protected]
Telephone: 805-542-8626
Fax: 805-542-9054
“CONTRACTOR”
Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 1
EXHIBIT A1

SCOPE OF SERVICES FOR PUBLIC RIGHT-OF-WAY ADA IMPROVEMENTS I. GENERAL
A. Project Description and Required Services
The City of Santa Clara (“City”) desires to engage Tetra Tech, Inc. (“Consultant”) to provide engineering design services to prepare bid documents (plans, specifications, and engineer’s estimate - PS&E) for public works bidding of the Public Right-of-Way ADA Improvements & Bicycle Wayfinding (“Project”) under the Measure I Infrastructure Bond Program.

This document describes the scope of services specifically for the Public Rightof-Way ADA Improvements project component.

The design professional services (Services) include the design of ADA-compliant curb ramps, Accessible Pedestrian Signal and push buttons at various intersections and remove sidewalk hazards along the pedestrian routes to maximum extent feasible within the public right-of-way for the public works construction bidding. The Initial Term of the agreement shall be to provide engineering design services in support of one construction contract to be bid in summer 2027.

The City’s objective is for Consultant to provide all design professional Services necessary to design the Project for construction as contemplated in the City’s Request for Proposals (RFP), the Consultant’s response to the RFP (Proposal), and as described herein this Agreement, for the following Project Objectives:
 To design and construct curb ramps, Accessible Pedestrian Signal and push buttons at proposed locations as many as possible within the Measure I Infrastructure Bond Program project budget, in conformance with the Americans with Disabilities Act (ADA) and related standards and guidelines.  To remediate sidewalk hazard and ADA deficiencies to the maximum extent feasible along the following pedestrian routes:
i. Monroe Street between Market Street and Bellomy Street ii. Monroe Street between Monticello Way and Glade Drive iii. Bowers Avenue between Cabrillo Avenue and Donovan Avenue iv. Kiely Boulevard between Forbes Avenue and Pruneridge Avenue B. Background
This Scope of Services is based upon Consultant’s Proposal dated April 12, 2026 in response to City’s Request for Proposals, and subsequent negotiations between City and Consultant. It is mutually agreed by City and Consultant that this Scope of Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 2
Services incorporates Consultant’s professional qualifications and experience and will meet City’s objective.

The Project is funded by the CITY’s Measure I – Public Facilities and Infrastructure Bond Measure with the Council-approved budget of $5,000,000. The Consultant shall cooperate with the City in ensuring services provided for the projects and the projects’ construction elements are in compliance with requirements associated with the Measure I program. The project budget and expenses for the ADA Improvements project shall be tracked separately from the Bicycle Wayfinding project component.

C. CONSULTANT TEAM
Consultant shall provide the services described herein through a consultant team (Project Team), comprised of Consultant and its staff, and subconsultant(s) and its staff, identified as follows:
 Consultant:
o Tetra Tech
 Subconsultant(s) to Tetra Tech:
o Alta Planning + Design – Provide engineering design services for bicycle wayfinding, as presented in Exhibit A2.

Any changes to the Project Team through the course of Services is subject to approval in writing by City. All Services described in this Scope of Services shall be self-provided by Tetra Tech unless specifically described otherwise, or otherwise approved in writing by City. City shall have the right to approve any subconsultant(s) or subcontractor(s) described above as to be determined.

D. BASELINE SOLUTION AND ASSUMPTIONS
Representations made in the City’s Request for Proposals, the Consultant’s proposal, and subsequent negotiations between City and Consultant resulting in this Scope of Services represent the Baseline Solution to meet the Project Objectives.

Should there be deviations from the Baseline Solution that results in Services or fees being materially or significantly different than represented for the Baseline Solution, the Scope of Services and Schedule of Fees shall be addressed by City and Consultant in writing prior to Consultant proceeding with any Services deviating from the Baseline Solution.

In the case of discrepancy or ambiguity for the Baseline Solution, the following order of precedence shall prevail:

Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 3
1) This Scope of Services and Schedule of Fees
2) Information generated between City and Consultant in preparing this Scope of Services and Schedule of Fees
3) The Consultant’s Proposal
4) The City’s Request for Proposals
Table 1 and Table 2 with ADA improvement locations and barrier counts are based upon programmatic costs and recommended treatments derived from ADA Plan with preliminary analysis performed by the City. The intention is that the list of locations and their respective treatments to be maintained will be further field checked, refined and determined through the course of services dependent upon preliminary engineering and cost estimates prepared by the CONSULTANT during the Preliminary Engineering and Evaluation tasks to ensure the Project remains within the established budgets.

Table 1: Intersections with Proposed ADA Improvements
ID Intersection Outline of Potential Improvements
1 Monroe St and Market St
Install new pedestrian heads, new
Accessible Pedestrian Signals and
pushbuttons, ADA curb ramps
2 Monroe St and Bellomy St
Install new pedestrian heads, new
Accessible Pedestrian Signals and
pushbuttons, ADA curb ramps
3 Monroe St and Monticello Way
Install ADA curb ramps, new
pedestrian heads, new Accessible
Pedestrian Signal and pushbuttons,
ADA curb ramps
4 Monroe St and Calabazas Blvd
Install ADA curb ramps, reduce curb
returns (SW & SE) and new
Accessible Pedestrian Signals and
pushbuttons
5 Monroe St and Marchese Way Install ADA curb ramps
6 Monroe St and Glade Dr Install ADA curb ramp (at NW corner) 7 Bowers Ave and Cabrillo Ave
Install ADA curb ramps, new
pedestrian heads, new Accessible
Pedestrian Signals and push buttons
8 Bowers Ave and Mark Ave Install ADA curb ramps
9 Bowers Ave and Donovan Ave Install ADA curb ramps
10 Kiely Blvd and Barcells Ave Install ADA curb ramps
11 Kiely Blvd and Toledo Ave Install ADA curb ramps
Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 4
ID Intersection Outline of Potential Improvements
12 Kiely Blvd and Rebeiro Ave Install ADA curb ramps
13 Kiely Blvd and Forbes Ave
Install ADA curb ramps, reduce curb
return and remove slip lane (NE),
Accessible Pedestrian Signals and
pushbutton upgrades
14 Kiely Blvd and Pruneridge Ave Install ADA curb ramps 15 Kiely Blvd and Kalliam Dr Install ADA curb ramps
16 Kiely Blvd and Mauricia Ave Install ADA curb ramps
17 Kiely Blvd and Malabar Avenue Install ADA curb ramps 18 Warren Ave and Malabar Avenue Install ADA curb ramps 19 Warren Ave and Regnart Way Install ADA curb ramps
20 Homestead Rd and Bing Dr
Install ADA curb ramps, new
pedestrian heads, new Accessible
Pedestrian Signals and pushbuttons,
ADA curb ramps
21 Homestead Rd and Woodhams Ave Install ADA curb ramps 22 Homestead Rd and Lincoln St
Install ADA curb ramps, Accessible
Pedestrian Signal and pushbutton
upgrades
23 Homestead Rd and Jefferson St Install ADA curb ramps 24 Homestead Rd and Madison St Install ADA curb ramps
25 Homestead Rd and Jackson St Install ADA curb ramps
26 Homestead Rd and Main St Install ADA curb ramps
27 Homestead Rd and Washington St Install ADA curb ramps 28 Lexington St and Frederick Ave Install ADA curb ramps 29 Market St and Fallon Ave Install ADA curb ramps
30 Market St and Frederick Ave Install ADA curb ramps
31 Market St and Lincoln St Install ADA curb ramps
32 Market St and Jefferson St Install ADA curb ramps
33 Market St and Madison St Install ADA curb ramps
34 Market St and Jackson St Install ADA curb ramps
35 Market St and Main St Install ADA curb ramps
Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 5
ID Intersection Outline of Potential Improvements
36 Market St and Washington St Install ADA curb ramps
37 Bellomy St and Saratoga Ave Install ADA curb ramps
38 Bellomy St and Madison St Install ADA curb ramps
39 Bellomy St and Lincoln St Install ADA curb ramps
40 Hayward Dr and White Dr Install ADA curb ramps
41 Rose Way and White Dr Install ADA curb ramps
42 Saratoga Ave and Juanita Ave Install ADA curb ramps
43 Rita Ct and Juanita Ave Install ADA curb ramps
44 Consuelo Ave and Juanita Ave Install ADA curb ramps
45 Bohannon St and Juanita Ave Install ADA curb ramps
46 Bohannon St and Talia Ave Install ADA curb ramps
47 Rosita Ave and Talia Ave Install ADA curb ramps
48 Alfred St and Space Park Dr Install ADA curb ramps
49 Kenneth St and Space Park Dr Install ADA curb ramps
50 Serra Ave and San Miguel Ave Install ADA curb ramps
51 Serra Ave and Clara Vista Ave Install ADA curb ramps 52 Serra Ave and Enright Ave Install ADA curb ramps
53 Sherwin Ave and Enright Ave Install ADA curb ramps
54 Londonderry Pl and Kerry Dr Install ADA curb ramps
55 Londonderry Dr and Harold Ave Install ADA curb ramps 56 Sutter Ave and Harold Ave Install ADA curb ramps
The baseline solution includes the following key assumptions:
 Up to 164 intersection corners
 Up to 245 curb ramps
After the evaluation process and the conclusion of site evaluation and preliminary design memorandum, actual ramp number at each intersection may vary. If actual total number of ramps is higher than assumptions, CITY will work with CONSULTANT to refine the ramp locations to stay within budget.

Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 6
ADA improvements and removal of sidewalk hazards along the project corridor limits (Table 2) generally include grind or patch vertical change of grade along sidewalk, remove obstacles such as vegetation or protruding objects in the pedestrian path of travel, and reduce size of grid opening in sidewalk. The majority of sidewalk hazards and barriers within project corridors is vertical discontinuity.

Table 2: Corridor Limits with Sidewalk Hazards ADA Barriers Removal Corridor Limit Count of Hazard
Barriers identified in
the ADA Plan
A Monroe Street Market Street to Bellomy
Street
40 B Monroe Street Monticello Way to Glade Drive 179
C Bowers Avenue Cabrillo Avenue to Donovan
Avenue
316
D Kiely Boulevard Forbes Avenue to Pruneridge
Avenue
85 Total 620
II. RESPONSIBILITIES OF CITY
CITY will provide the following information and support regarding this project component as-available and applicable:
 Record drawings (as-available)
 CITY’s Standard Details, Specifications, Benchmark, and Design Criteria.  Storm Drain (SD), Sanitary Sewer (SS), Electric, Fiber, Water and Recycled Water Block Book Maps (as-available).
 Geographic Information System (GIS) data including land parcels, street centerlines, City sanitary sewers, City storm drains, aerial photographic tiles, ADA barriers identified the ADA Plan
 ADA Plan, Bicycle Plan, and Pedestrian Master Plan
 Filing exemption under the California Environmental Quality Act, if applicable.
 Payment of permit application fees to agencies for construction permits, if required; City may assign Consultant as the City’s agent in applying for and obtaining permits for construction (e.g. County encroachment permit, Caltrans permit).
 Any permits required for the professional Services to be provided by Consultant during the design phase shall be secured and paid by Consultant.

Fees for said permits, if required, may be pass-through reimbursed by City to Consultant without markups through Consultant’s invoicing.

III. BASIC SCOPE OF SERVICES
Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 7
The Basic Scope of Services includes all professional services required to prepare construction bid documents (plans, specifications, and engineer’s estimate or PS&E) for the Project component.

1. TASK 1: PROJECT MANAGEMENT AND COORDINATION
CONSULTANT shall:

1.1 Manage its team and overall project activities consistent with the direction from CITY in order to meet the project schedule and budget.

1.2 Coordinate with CITY, design team members, consultants, utility companies, other government agencies, and other affected parties as required throughout the duration of the project as well as the Quality Assurance/Quality Control (QA/QC) activities for project deliverables.

1.3 Prepare, monitor, and update progress schedule in MS Project format beginning at the kickoff meeting and ending at contract award for the last construction package. Schedule shall show significant milestones for the project. CONSULTANT shall notify CITY if there are delays or potential delays in any phase of the project. In such cases, CONSULTANT shall make up the schedule in subsequent phases of the project or provide information to CITY substantiating a request for time extension (which may not be approved). The schedule shall be maintained at all times and shall be updated each time progress and milestones are achieved and/or changed.

1.4 Meetings: Meetings shall be budgeted for and invoiced under each respective Task or activity requiring a meeting and not as project management. Preparation for meetings shall be considered as included in the Task or activity for which the meeting is involved. A kick-off meeting shall be conducted with designated CITY staff prior to beginning work to review anticipated Tasks and schedule, review available information and needs, and address any outstanding questions regarding the project moving forward raised by CITY or CONSULTANT.

1.5 Provide monthly progress reports.

1.6 Conduct QC reviews in accordance with its QA Program guidelines.

CONSULTANT shall provide a copy of its QA Program guidelines and shall provide a QC report at the end of each Task. Time spent for QAQC reviews for specific deliverables shall be budgeted and billed under each respective task requiring QA-QC review and not as Project Management.

Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 8

1.7 Invoicing and Contract Administration: CONSULTANT administrative staff time spent preparing invoices for Services complete shall be considered as included in the overhead of the CONSULTANT’s basic hourly rates and shall not be billed. Additionally, addressing administrative issues regarding the professional Services agreement, such as preparing additional Services requests or budget modifications, shall also be considered as included in the overhead of the CONSULTANT’s basic hourly rates and shall not be billed.

The project budget and expenses for the ADA Improvements project component shall be tracked separately from the Bicycle Wayfinding project component.

Deliverables:

1. Progress schedule in MS Project format (submitted electronically as an 11” x 17” pdf file and in native MS Project format).

2. QA Program guidelines and QC reports for each Task (in pdf file).

3. Meeting agendas, preparation materials, and meeting minutes for each project meeting (in pdf file), including kick-off meeting minutes.

4. Monthly progress reports and invoices (in pdf file).

2. TASK 2: SITE EVALUATION AND PRELIMINARY DESIGN

MEMORANDUM
CONSULTANT will evaluate the ADA improvement locations identified in Table 1: Intersections with Potential ADA Improvements, including the 56 intersections requiring ramp improvements, and the accessibility barriers identified in Table 2 Corridor Limits with Sidewalk Hazards ADA Barriers Removal of the RFP, including the potential removal of up to 620 barriers. Field review will document existing conditions, including ramp condition, drainage issues, potential utility conflicts, and recommended ramp types, to support refinement of the project scope and design.

Field investigations will document existing conditions and identify grading constraints, utility conflicts, drainage considerations, and opportunities to minimize impacts to existing infrastructure while achieving ADA compliance to the maximum extent feasible. CONSULTANT will use the field evaluation process to help refine project priorities, validate feasibility, and confirm that the proposed improvements can be delivered within the available construction budget.

Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 9
The Preliminary Design Memorandum will summarize findings, analysis, conclusions, and recommendations to guide the project into preliminary engineering.

CONSULTANT shall:

2.1. Collect and review relevant reports, record drawings, data, maps and other documents relevant to defining the limits and scope of design for the project. CONSULTANT shall also take the lead on confirming the location and alignment of existing underground utilities with the appropriate utility companies and provide an allowance within their proposal for coordinating any relocation of utilities should it become necessary. CONSULTANT’s design should account for existence of existing underground infrastructure and CONSULTANT shall perform all due-diligence necessary to avoid conflicts between the existing and new infrastructure.

CITY will provide utility maps for CITY storm drain, sanitary sewer, water, and electric utility. Other utility information not mentioned will need to be coordinated by CONSULTANT with outside agencies.

2.2. Perform a field review in relation to the potential improvements listed in Table 1 and Table 2 as well as in the City-provided ADA database, and document existing conditions. Consultant is required to perform field investigation of all infrastructures that will be affected by the project.

Infrastructures include, but are not limited to: pull boxes, cabinets, traffic signals, conduit, and cables.

2.3. Coordinate with Silicon Valley Power regarding electrical requirements, review processes, and utility coordination activities early in the project to support efficient design progression.

2.4. Based on the site evaluation and engineering judgment and probable construction costs, verify which ADA improvement should be considered for further evaluation in subsequent subtasks or recommend alternative potential improvements.

Deliverables:

1. Technical Memorandum: ADA Evaluation Memo containing data, analysis, conclusions and recommendations, including an electrical analysis describing impacts to each intersection that require signal or push button upgrade

3. TASK 3: PRELIMINARY ENGINEERING (35% DESIGN)
Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 10
Upon CITY’s approval of improvements from the technical memorandum in Task 2, CONSULTANT will prepare the preliminary engineering package at the 35% design level. The 35% phase will also be used to refine project quantities and update construction cost estimates.

Locations with new pedestrian signals or modified traffic signal systems shall be designed by CONSULTANT and reviewed and approved by the Silicon Valley Power (SVP). The SVP developer work drawing approval process requires CONSULTANT to coordinate with the Public Works project manager and SVP electric department to submit several rounds of electrical drawings separate from the civil utility plans. The level of effort is equivalent to the typical PS&E submittal process.

CONSULTANT shall:

3.1. For curb ramp improvements in Table 1, perform topographic survey to the extent necessary to perform the design of the project, including the curb line, gutter flowline, and lip of gutter, visible ground and surface features including utility and drainage facilities, front and back of sidewalk elevations, asphalt or roadway features to support conform locations, and other pertinent information needed for CONSULTANT’s subsequent design. CONSULTANT shall be responsible for
determining the extends, content, and intervals of the topographic data needed to support its design. Topographic surveys are required for all intersections from public right-of-way/property lines on one side of the street to public right-of-way lines on the other side of the street. Detailed topographic survey will be required at locations where new curb ramps are to be installed to meet ADA and City standards.

3.2. For the sidewalk improvements identified in Table 2, perform a detailed site investigation of the accessibility barriers to inform the conceptual design and may use high-resolution aerial photo and GIS as background with supplemental field surveys.

3.3.Map the locations of utilities within the limits of curb ramp replacement and identify potential utility conflicts early and evaluate opportunities to avoid unnecessary utility relocation through refinement of ramp geometry, grading transitions, and construction limits. Full mapping of utilities will not be necessary unless a specific conflict is identified.

However, utility surface features will be identified on the plans.

Consultant will provide written notices describing the proposed construction schedule and Project limits.

3.4. Provide traffic signal design for modified signal systems at applicable intersections. Consultant will perform both record investigations of asbuilt drawings (as-available) and field investigations of signals to accurately identify existing conditions and equipment. At all signalized Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 11
intersections in Table 1, CONSULTANT shall verify in the field if existing conduits can accommodate new conductors needed for the additional devices and if the existing traffic signal controller cabinets can accommodate the necessary equipment. CONSULTANT shall propose recommended signal timing changes to accommodate pedestrian operation per current California Manual on Uniform Traffic Control Devices (MUTCD) standards.

3.5. Under this Task, CONSULTANT shall confer with CITY regarding appropriate standards to be used for design (e.g. 2010 ADA, PROWAG, CBC, Caltrans DIB, etc).

3.6. Prepare one set of preliminary design plans (35% level) for use in exhibits and/or contract drawings. At a minimum, the 35% design plans shall include, but not limited to, existing utilities, City right-of-way lines, existing improvements such as sidewalk, curb, and gutter, roadway, curb ramps, existing traffic equipment/signals, poles/pull boxes including existing roadway delineation markings and striping, and geometry and major features of proposed improvements.

3.7. It is anticipated that CONSULTANT shall employ the use of City Standard Details, and supplemented with modified Caltrans details as needed where no appropriate City Standard Detail exists to address the proposed design.

Deliverables:

1. Field Investigation Notes (Upon request by City)

2. Field Topographic Survey

3. Conceptual Layout & Construction Cost Estimate, with City comments review and responses

4. TASK 4: 65% CONSTRUCTION DOCUMENTS PACKAGE
CONSULTANT shall perform engineering and design activities to develop a 65% level of completion construction documents. The 65% submittal shall be considered as a complete package necessary to bid the PROJECT, and subsequent submittals shall provide opportunities to further refine the contract documents. At this stage, CONSULTANT will refine the selected ADA improvements into coordinated contract documents, address major constructability and utility issues, and respond to City comments.

4.1. Construction Documents
The 65% construction documents submittal shall follow the guidelines of the most current City Design Criteria and Standard Details and shall Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 12
include Plans, Specifications, Engineer’s Cost Estimate, and Probable Project Construction Schedule, in accordance with the following:

4.1.1. The Plans shall be complete and show property lines, existing high-risk utilities, and major construction features.

4.1.2. Specifications shall include all Technical Specifications or Special Provisions required to construct the project. CITY will prepare the “upfront” contract specifications, i.e. Divisions 0 and 1 specifications of CITY’s boilerplate. CONSULTANT shall provide all information required for CITY to complete the boilerplate. This information includes:
 Description of work
 Type of Contractor’s License required
 Schedule of Bid Prices
 Requirements for Contractor’s Statement of Qualifications (e.g. experience requirements for previous construction contracts and contract values).
 Recommendations for appropriate Liquidated Damages
 Identification of any changes to the CITY’s boilerplate that are required

4.2. CONSULTANT shall be familiar with CITY’s standard specifications and provide all Technical Specifications or Special Provisions such that they supplement, and do not conflict with, and are not redundant with the standard specifications. Changes to the CITY’s boilerplate or deviations from the standard specifications shall be addressed by incorporating appropriate information into the project Technical Specifications or Special Provisions.

4.2.1. The Engineer’s Cost Estimate shall be an itemized list of bid items and shall be accurate and prepared based upon current construction pricing and escalated to time of bid using engineering judgement. CONSULTANT shall review recent
bids, and contact vendors, suppliers, and contractors as necessary to develop an accurate cost estimate.

4.2.2. The probable construction schedule will be used to establish the construction contract duration (e.g. number of working days) in the project specifications. The construction schedule does not need to be detailed, but it should contain enough information to accurately determine the contract duration.

4.2.3. CONSULTANT shall conduct a quality control (QC) review of the submittal in accordance with CONSULTANT’s Quality
Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 13
Assurance/Quality Control (QA/QC) program.

4.3. Response to Comments

4.3.1. CITY will circulate the submittal package to internal CITY departments for review and comments. CONSULTANT shall
be responsible for submitting the package to external
stakeholders if required. CONSULTANT shall prepare written responses to all written comments received. All redlined drawings shall be returned with CONSULTANT’s response on the redlined drawings.

4.3.2. CONSULTANT shall be responsible for resolving comments from each commenter and shall identify to CITY any comments that cannot be resolved. CONSULTANT shall conduct a 65% comments review meeting with CITY to discuss comments on the submittal package, to identify any significant design issues, and gain concurrence as to how the submittal shall be revised as appropriate to incorporate CITY’s comments. The review meeting will be held at CITY or online.

Deliverables:

1. 65% Design Submittal Package (Plans, Specifications, Engineer’s cost estimate, and project construction schedule). Drawings will be 22”x34”, 1’:5” Scale.

2. Written response to comments.

3. 65% review meeting agenda and meeting minutes.

4. Electrical plans for review and coordination with Silicon Valley Power, as applicable

5. TASK 5: 95% CONSTRUCTION DOCUMENTS PACKAGE
CONSULTANT shall perform engineering and design activities to develop a 95% level of completion construction documents that include updated Plans, Specifications, Engineer’s Cost Estimate, Probable Project Construction Schedule, in accordance with the following:

5.1.Construction Documents:

5.1.1. The 95% submittal package shall incorporate comments received from CITY on the 65% submittal package. The
submittal shall include a written response to CITY comments including a description of how the comments were/were not incorporated into the submittal package. All redlined drawings Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 14
shall be returned with CONSULTANT’s response on the
redlined drawings.

5.1.2. CONSULTANT shall conduct a quality control (QC) review of the submittal in accordance with CONSULTANT’s Quality
Assurance/Quality Control (QA/QC) program.

5.1.3. CONSULTANT shall submit the 95% plans to affected utility owners for their use and information.

5.1.4. CONSULTANT shall assist CITY in obtaining approval of the plans by the CITY Building Department and issuance of
building permit(s). Building permits are anticipated as necessary for the electric services required for the project.

5.2.Response to Comments
CITY will circulate the submittal package to internal CITY departments for comments. CONSULTANT shall be responsible for submitting the package to external stakeholders if required. CONSULTANT shall prepare written responses to all comments received. All redlined drawings shall be returned with CONSULTANTS response on the redlined drawings. CONSULTANT shall be responsible for resolving comments from each commenter and shall identify to CITY any comments that cannot be resolved. CONSULTANT shall conduct a 95% comments review meeting with CITY to discuss comments on the submittal package and gain concurrence as to how the submittal shall be revised as appropriate to incorporate CITY’s comments.

The review meeting will be held at CITY.

Deliverables:

1. 95% Design Submittal Package (Plans, Specifications, Engineer’s cost estimate, and project bid and construction schedule), submitted electronically as PDF.

2. Written response to CITY comments on the 95% design submittal.

3. 95% review meeting agenda and meeting minutes.

6. TASK 6: 100% CONSTRUCTION DOCUMENTS PACKAGE
CONSULTANT shall finalize the Plans, Specifications, Engineer’s cost estimate, and construction schedule based on the 95% review comments from CITY. All outstanding comments and issues from previous submittals shall be incorporated into the 100% construction document package. The 100% Construction documents shall be considered as complete with no future revisions planned nor deemed necessary.

The 100% construction package shall include final Plans, Specifications, Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 15
Engineer’s Cost Estimate, and Probable Project Construction Schedule, in accordance with the following:

6.1.The 100% construction package shall incorporate comments received from CITY on the 95% submittal package. The submittal shall include a written response to CITY comments including a description of how the comments were/were not incorporated into the submittal package. All redlined drawings shall be returned with CONSULTANTS response on the redlined drawings.

6.2.CONSULTANT shall conduct a quality control (QC) review of the submittal in accordance with CONSULTANT’s Quality
Assurance/Quality Control (QA/QC) program.

6.3.PEER Review: Peer review shall have been accomplished by this stage, with the statement and signature on the cover sheet. The professional shall sign, date and seal the following Certification of Peer Review on a letterhead document with the transmittal of the final plans and specifications:
“The undersigned hereby certifies that a professional peer review of these plans and the required designs was conducted by me, a professional engineer with expertise and experience in the appropriate fields of engineering equal to or greater than the Engineer of Record, and that appropriate corrections have been made.”
The PEER Review Statement shall also be placed on the plans title sheet and signed by the responsible individual.

CONSULTANT shall review previous projects of agencies near CITY and prepare a list of potential bidders for the project.

6.4.Response to Comments

6.4.1. CITY will circulate the submittal package to internal CITY departments for comments. CONSULTANT shall be
responsible for submitting the package to external
stakeholders if required. CONSULTANT shall prepare written responses to all comments received. All redlined drawings shall be returned with CONSULTANT’s response on the
redlined drawings. CONSULTANT shall be responsible for
resolving comments from each commenter and shall identify to CITY any comments that cannot be resolved. CONSULTANT
shall conduct a 100% comments review meeting with CITY to discuss comments on the submittal package and gain
concurrence as to how the submittal shall be revised as appropriate to incorporate CITY’s comments. The review
Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 16
meeting will be held at CITY.

Deliverables:

1. 100% Design Submittal Package (Plans, Specifications, Engineer’s cost estimate, and project bid and construction schedule).

2. Written response to CITY comments on the 100% design submittal.

3. 100% review meeting agenda and meeting minutes.

4. List of potential bidders in MS Excel format and shall include the company’s name, email address, contact number, and address of business.

5. One original Verification of Digital Signature Letter and three sets of original signed plans to be submitted to the Building Department.

7. TASK 7: FINAL BID SET DOCUMENTS
The submittal shall be considered as a limited submittal to formalize and sign the Final Bid Set documents, and resolution of any minor issues remaining from the 100% Design Submittal package.

The final submittal shall consist of final Plans and Specifications, signed, stamped and dated by CONSULTANT in responsible charge for their preparation, including PEER Review Statement, and be considered ready to bid. The final submittal shall be ready for CITY staff approval signatures.

Deliverables:

1. Stamped, signed, and dated Final Plans for CITY signature (two original hard copies and electronic files in AutoCAD and PDF formats).

3. Final Engineer’s cost estimate (two hard copies and electronic files in MS Excel and .PDF formats).

4. Final construction schedule (two hard copies and electronic files in MS Project and .PDF formats).

8. TASK 8: BID SUPPORT ASSISTANCE
Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 17
With the completion of the Final Bid PS&E for Construction Bidding, CONSULTANT will assist the City through the bid period as summarized below.

All Services completed within this Task shall be on an as-needed basis and shall be specifically requested by City in writing prior to Consultant providing Services.

The scope for bidding assistance to be provided by Consultant is comprised of the following tasks:
 Responding to bidder questions
 Prepare bid addenda technical documents. The Schedule of Fees assumes that one (1) addendum may be prepared
 Assist City in evaluating bid results
 Attend one (1) pre-bid site walk
 If addenda are issued that significantly modify the Plans or Specifications, Consultant will prepare a set of conformed construction documents that incorporates the changes made.

Deliverables:

1. Written clarifications and response to prospective bidders, if needed

2. Addenda to the Bid Documents, if needed.

3. Written recommendation for award of contract, if needed.

4. Conformed construction documents, if needed.

9. TASK 9: CONSTRUCTION SUPPORT
Consultant will assist the City through the construction period as summarized below. All Services completed within this Task shall be on an as-needed basis and shall be specifically requested by City in writing prior to Consultant providing Services. The following is a summary of the assumptions:

9.1.Preconstruction Meeting
Upon written request by City, attend City’s Preconstruction Meeting and respond to preconstruction meeting questions.

9.2.Field Meeting-Special Meetings
Upon written request by City, attend up to two (2) field meetings to address issues or evaluate the progress of construction.

9.3.Review Contractor Submittals
Upon written request by City, Consultant will review submittals (including but not limited to materials, product data, product samples, technical submittals, shop drawings, and product warranties) submitted by the construction contractor in relation to the bid items identified in the bid schedule and the Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 18
project documents. Submittals will be routed to Consultant through e-builder and Consultant shall complete a review no later than seven (7) calendar days of receipt. Review of contractor submittals includes reviews, comments, and review of revised submittals, as necessary and as applicable for each submittal requested for Consultant review.

9.4.Respond To Contractor RFI’s & Change Orders
Upon written request by City, Consultant will respond to contractor Request for Information (RFIs) pertaining to the contract documents. Consultant will also assist the City in reviewing and responding to change orders submitted by the construction contractor. Consultant shall provide a response to RFIs no later than seven (7) calendar days of receipt.

Deliverables:

1. Shop drawing and submittal comments, completed through e-builder, as requested.

2. RFI responses, as requested.

3. Site visit memoranda, as required.

4. Drawings and specifications for supplementing, clarifying, and/or correcting the contract documents and for design related change orders.

5. Change orders, as required.

10.TASK 10: RECORD DRAWINGS AND PROJECT CLOSE-OUT
CONSULTANT will assist the City with post construction services as summarized below. All Services completed within this Task shall be on an as-needed basis and shall be specifically requested by City in writing prior to Consultant providing any Services.

10.1. Punch List Meeting
Upon written request by City, Consultant will attend one (1) meeting at substantial completion of Project for review of punch list items.

10.2 Prepare Record Drawings
Upon written request by City, Consultant will provide one set of record drawings in PDF format for the Project. It is assumed that as-builts will be redlined by the construction contractor which will serve as the as-builts. Consultant assumes that they will not be required to translate the contractor redlines into AutoCAD redlines, but will be responsible for reviewing contractor redlines for accuracy and consistency with Consultant’s knowledge of changes made during construction.

Design Professional Agreement with Tetra Tech/Exhibit A1-Scope of Services for ADA Improvements Rev. 07/01/2026 Page 19
Deliverables:

1. Meeting notes or responses, as requested.

2. Record drawings in PDF format, as requested.

11.OPTIONAL TASK 1: ADDITIONAL RAMP DESIGN
If and when authorized by CITY, CONSULTANT shall provide engineering design services for additional ramps as requested by City. CONSULTANT shall complete the 35%, 65%, 95%, 100% construction package documents and include additional curb ramps in the final bid documents, when requested by the CITY. Exhibit B: Schedule of Fees assumed up to 35 curb ramps, and no pedestrian push button needed at the intersection corners.

IV. ADDITIONAL SERVICES
City may identify additional ADA improvement, bicycle wayfinding, or related projects during the term of this Agreement. Subject to applicable procurement requirements, budget appropriations, and required approvals, City and Consultant may add such projects by a written amendment identifying the additional scope, schedule, and compensation. Consultant shall not perform services for an additional project unless and until the amendment is fully executed and City authorizes the work in writing. City is not obligated to assign any additional work to Consultant.

Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 1
EXHIBIT A2

SCOPE OF SERVICES FOR BICYCLE WAYFINDING
I. GENERAL, PROJECT DESCRIPTION, AND REQUIRED SERVICES

1. General:

Tetra Tech and Alta Planning + Design as a sub-consultant to Tetra Tech (CONSULTANT) shall provide engineering design services to prepare bid documents (plans, specifications, and engineer’s estimate - PS&E) for public works bidding of the Public Right-of-Way ADA Improvements & Bicycle Wayfinding (Project) under the Measure I Infrastructure Bond Program.

The purpose of this project component is to develop bicycle wayfinding concept plans and full construction designs for public works construction bidding. The list of bicycle route locations in this RFP is for informational purposes to assist interested firms in preparing their Proposal. The lists and maps of routes are based upon reports and recommendations from a Bicycle and Pedestrian Advisory Committee (BPAC) Wayfinding Subcommittee with minimal analysis performed by the City. The intention is that the lists of wayfinding route locations and their respective signage will be further checked, refined and determined through the course of services dependent upon preliminary engineering, concept developments, and cost estimates prepared by CONSULTANT to ensure a complete bicycle wayfinding plan for the routes included in the project.

The Services shall include the complete design of bicycle wayfinding routes and signs in the form of Plans, Specifications, and Estimate for public works construction bidding.

Table 1 and Figure 1 outline the 15 bicycle routes to be included in the Project.

CONSULTANT shall review all information including existing bicycle network and provide recommendations on bicycle route modification and prioritization to Table 1.

Table 1: Potential Bicycle Routes
Route Location Distance
(estimate)
1 San Tomas Aquino Creek
Trail (STACT)
San Francisco Bay Trail to
Homestead Road

5.5 miles
2 Tasman Drive City of Sunnyvale to City of San
Jose

1.5 miles
3 Agate Drive Lawrence Caltrain Station to San
Tomas Aquino Creek Trail

2.0 miles
4 Monroe Street San Tomas Aquino Creek Trail to
City of San Jose (Newhall Street)

2.5 miles
Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 2
5 Cross Town: Cabrillo Avenue
/ Warburton Avenue / Monroe
Street / Market Street / Park
Avenue
City of Sunnyvale (White Oak
Lane) to City of San Jose City
Limit (Newhall Street)

4.8 miles
6 Calabazas Boulevard,
Pomeroy Avenue, Pruneridge
Avenue
Monroe Street to City of
Cupertino City Limit (Apple
Campus)

3.0 miles
7 Mini route around Caltrain
Station
Caltrain Station to Santa Clara
University

0.25 mile
8 Agnew Road / Garrity Way Mission College to Guadalupe River Trail

3.2 miles
9 Benton Street Monroe Street to El Camino Real 0.60 miles 10 Great America Way / Bowers
Avenue
Bay Trail to Chromite Drive 3.4 miles
11 Lafayette Street/Basset
Street
Great America Way to Reed
Street (Laurelwood to Reed is
currently under construction)

4.4 miles
12 Los Padres Boulevard Monroe Street to Pruneridge
Avenue

2.5 miles
13 Stevens Creek Boulevard City of Cupertino limit to City of San Jose limit

3.2 miles
14 Homestead Road Lawrence Expressway to
Lafayette Street

3.1 miles
15 Guadalupe River Trail Lafayette Street & Great America Way to River Oaks overcrossing

2.3 miles
Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 3
Figure 1: Potential Bicycle Routes
Potential Bike
Routes Alviso
Street Name
- Agate Dr
- Bassett Bike Lanes
- Benton St
_ calabazas, Pomery, ,unnyvale
Pruneridge Baylands
Cross Town: Cabrillo
- Avenue / Warburton
Avenue
- Great America/Bowers
- Guadalupe River Trail
- Homestead Road
- Lafayette Class II (Ex)
_ Lafayette Class IV
(Under construction)
- Los Padres North (Ex)
- Los Padres South (Ex) rill..

Mini route around
caltrain Station
_ Mission College/Agnew
Rd - Garrity Way
- Monroe St (N)
- Monroe St (5)
'"o' _ San Tomas Aquino
Creek Trail
I: 1:- Stevens Creek Blvd Kifer Rd Cent I Expy
- Tasman Dr
Reed Ave
., Iris Ave > <{
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~ '(ton Ave
0 w r'O\l
wnt Ave ,: [ill V>
Inverness Way
E Homestead Rd
Pruneridge Ave
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Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 4

2. Document Accessibility Requirement of Public-facing Deliverables:

CONSULTANT shall ensure that all Information and Communication technology (ICT) deliverables, including but not limited to electronic documents, PDFs, and web-based applications, comply with the accessibility standards defined in Section 508 of the Rehabilitation Act and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA. If deliverables are found to be non-compliant, CONSULTANT will be asked to correct deficiencies within a specified timeframe at their own expense.

II. RESPONSIBILITIES OF CITY
CITY can provide the following information and support regarding the bicycle wayfinding project as-available and applicable:
 Record drawings (as-available)
 CITY’s Standard Details, Specifications, Benchmark, and Design Criteria.  Storm Drain (SD), Sanitary Sewer (SS), Electric, Fiber, Water and Recycled Water Block Book Maps (as-available).
 Geographic Information System (GIS) data including land parcels, street centerlines, City sanitary sewers, City storm drains, aerial photographic tiles, and latest bikeway lines available.
 ADA Plan, Bicycle Plan, and Pedestrian Master Plan
 Filing exemption under the California Environmental Quality Act, if applicable.
 BPAC’s 2019 and 2026 reports on bicycle wayfinding.
 Payment of permit application fees to agencies for construction permits, if required; City may assign Consultant as the City’s agent in applying for and obtaining permits for construction (e.g. Valley Water encroachment permit, County encroachment permit, Caltrans permit).
 Any permits required for the professional Services to be provided by Consultant during the design phase shall be secured and paid by Consultant.

Fees for said permits, if required, may be pass-through reimbursed by City to Consultant without markups through Consultant’s invoicing III. BASIC SCOPE OF SERVICES
The Basic Scope of Services includes all professional services required to analyze, design, and prepare concept designs and construction bid documents (plans, specifications, and engineer’s estimate or PS&E) for the Bicycle Wayfinding Project.

1. TASK 1: PROJECT MANAGEMENT AND COORDINATION
The Project is funded by the CITY’s Measure I – Public Facilities and Infrastructure Bond Measure. The project budget and expenses for the Bicycle Wayfinding project shall be tracked separately from the ADA Improvements project component.

Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 5
CONSULTANT shall:

1.1 Manage its team and overall project activities consistent with the direction from CITY in order to meet the project schedule and budget.

1.2 Develop and maintain a three-tier quality control system that includes:
(1) peer review of materials, (2) independent review by principals, and (3) in-house scheduling and management tools. CONSULTANT will coordinate with CITY, project team members, consultants, and key project stakeholders as required throughout the duration of the project as well as the Quality Assurance/Quality Control (QA/QC) activities for project deliverables.

1.3 Prepare, monitor, and update progress schedule beginning at the kickoff meeting and ending at contract award for the last construction package. Schedule shall show significant milestones for the project.

CONSULTANT shall notify CITY if there are delays or potential delays in any phase of the project. In such cases, CONSULTANT shall make up the schedule in subsequent phases of the project or provide information to CITY substantiating a request for time extension (which may not be approved). The schedule shall be maintained at all times and shall be updated each time progress and milestones are achieved and/or changed.

1.5 Provide monthly progress reports.

1.6 Conduct QC reviews in accordance with its QA Program guidelines.

Time spent for QA-QC reviews for specific deliverables shall be budgeted and billed under each respective task requiring QA-QC review and not as Project Management.

1.7 Invoicing and Contract Administration: CONSULTANT administrative staff time spent preparing invoices for Services complete shall be considered as included in the overhead of the CONSULTANT’s basic hourly rates and shall not be billed. Additionally, addressing administrative issues regarding the professional Services agreement, such as preparing additional Services requests or budget Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 6
modifications, shall also be considered as included in the overhead of the CONSULTANT’s basic hourly rates and shall not be billed.

Deliverables:

1. Progress schedule (submitted electronically as an 11” x 17” pdf file), with monthly updates.

2. Meeting agendas, preparation materials, and meeting minutes for each project meeting (in pdf file), including kick-off meeting minutes.

3. Monthly progress reports and invoices (in pdf file).

2. TASK 2: EXISTING CONDITIONS, SITE EVALUATION, AND DOCUMENT REVIEW

2.1 CONSULTANT shall utilize CITY aerials, utility maps, right-of-way maps, and online mapping services to identify possible existing posts, streetlight poles, or locations for new posts to install proposed signs at all crossings. CONSULTANT shall supplement task with field visits to verify locations. It is assumed that CONSULTANT will spend up to 16 hours of staff time for field review.

2.2 CONSULTANT shall review CITY’s existing bicycle network and become familiar with CITY’s currently underway and future planned bicycle projects.

2.3 CONSULTANT shall review and become familiar with CITY resources and other relevant wayfinding references including, but not limited to:
 Santa Clara Bicycle Plan Update, 2018
 Santa Clara Pedestrian Master Plan, 2019
 CA MUTCD
 Caltrans Standard Plans
 NACTO – Bike Route Wayfinding and Urban Bikeway Design Guide
 Santa Clara VTA Bicycle Technical Guidelines
 City Bicycle and Pedestrian Advisory Committee (BPAC) Wayfinding recommendations report and maps
CONSULTANT shall use resources as guide for design.

2.4 CONSULTANT shall develop a technical memorandum, which includes a summary of principles for developing an active modes wayfinding strategy and will contain an explanation of signage and wayfinding elements, principles for destination selection, prioritization, sign typologies, and best practices in sign placement
Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 7
guidelines. CONSULTANT will submit a draft memo and respond to one (1) set of City comments to prepare the final memo.

Deliverables:

1. Technical Memorandum: Evaluation Memo containing field review, analysis, conclusions, and recommendations (Draft and Final).

3. TASK 3: CONCEPT PLANS (35% DESIGN)
Upon CITY’s approval of the technical memorandum in Task 2, CONSULTANT shall:

3.1. CONSULTANT shall review proposed list of up to 15 proposed project routes (See Table 1) to determine if routes should be modified, removed, or added.

CONSULTANT will conduct one (1) working session of up to two (2) hours with the City to review each route on the list. After the working session, CONSULTANT will submit a final list of wayfinding routes for one (1) round of City review. CONSULTANT will incorporate the City’s final comments into a Final Wayfinding Routes list which will be the basis of the prioritization, design and placement tasks. In coordination with CITY, CONSULTANT shall finalize list of wayfinding routes and numbering/naming conventions.

3.2. CONSULTANT, in conjunction with the CITY, shall develop and prioritize a list of geographic locations, landmarks, and points of interest to be identified on wayfinding signs. CONSULTANT shall develop a tier system to standardize sign designs and presented in tabular form.

3.3. Based on findings in Task 2, CONSULTANT shall identify “Direction,” “Turn,” and “Confirmation” sign locations along project routes and information to be displayed on each sign. CONSULTANT shall provide complete sign inventory for each route. Results shall be presented in tabular form.

3.4. CONSULTANT shall provide distance calculations from each sign location to the noted destination in distance (miles) and time (minutes) by bike travel and presented in tabular form.

3.5. CONSULTANT shall research bicycle route numbering schemes from neighboring cities and Santa Clara County and provide recommendations on bike route numbers.

3.6. CONSULTANT shall conduct one (1) meeting with the BPAC Wayfinding Subcommittee to solicit feedback on the route layout, route numbering scheme, key destinations, and concept designs before formally presenting it to the BPAC meeting.

Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 8

3.7. CONSULTANT, in conjunction with the CITY, shall develop concept designs for sign layout, branding, logos, colors, typeface, sizes, pole types, and materials. CONSULTANT shall prepare a minimum of three (3) alternatives for sign designs for CITY approval.

3.8. CONSULTANT shall develop a prioritization plan for implementation, phasing and cost estimates for each route presented in tabular form.

3.9. Prepare one set of preliminary design plans (35% level) of Bicycle Wayfinding for use in exhibits and/or contract drawings. At a minimum, the 35% design plans shall include, but not limited to, existing utilities, City right-of-way lines, locations of bicycle wayfinding signs, and aerial imagery.

3.9.1. Under this Task, CONSULTANT shall confer with CITY regarding appropriate standards to be used for design (e.g. CITY Standard Plans, Caltrans Standard Plans, CA MUTCD, Caltrans DIB, etc).

3.10. Provide an Implementation Guide that will include recommendations on phasing with a priority implementation matrix based on the outcomes of tasks 3.1 and 3.2.

3.11. Based on the prioritization plan, coordinate with the CITY to finalize a list of routes for 65%, 95%, 100% PS&E and Final Bid Set.

It is anticipated that CONSULTANT shall employ the use of City Standard Details and supplemented with modified Caltrans details as needed where no appropriate City Standard Detail exists to address the proposed design.

Deliverables:

1. One (1) Meeting with BPAC Wayfinding Subcommittee and summary of the subcommittee comments

2. Initial Sign Design Concepts and Revised Sign Design Concepts after feedback from CITY and BPAC Subcommittee (showing typical sign layout, branding, logos, colors, typeface, sizes, pole types, and pole/sign materials)

3. Tables showing list of routes, naming/numbering conventions, wayfinding destinations and prioritization tiers, sign locations and types (“Direction,” “Turn,” or “Confirmation”), messaging for each sign, wayfinding destination distances for each sign, route prioritization, project phasing, and construction cost estimates per route.

4. Conceptual Sign Installation Plans (35% Design) & Construction Cost Estimate

5. Project phasing document

4. TASK 4: COMMUNITY OUTREACH
Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 9
Note: All community meetings will be publicly noticed to ensure maximum attendance.

All public notices will be in English, Chinese, and Spanish – the three primary languages spoken at home in Santa Clara. CONSULTANT shall ensure the availability of translators and sign language interpreters at community meetings if requested.

4.1. Project Promotion/Website
CONSULTANT shall:

4.1.1. Create content to be placed on a project website that will be hosted by the CITY to promote outreach and education
materials, document meetings and announce public events.

4.1.2. Create, produce, and install up to one hundred (100) roadway signs with project information to be placed along proposed bicycle routes on street poles. Consultant shall remove the signs after community outreach phase is concluded. Sign material is corrugated plastic 24” x 48” without sharp edges and signs shall be installed as per City requirements.

4.1.3. Community Survey: CONSULTANT shall create one (1) online community survey to obtain public input. The survey shall be used in addition to the website and community outreach events and shall align with the community meeting.

4.2.Outreach Events: CONSULTANT shall conduct outreach at a minimum of three (3) public events and/or pop-up events (i.e. farmer’s market, Bike to Work Day, Art & Wine festival), in order to inform the community of the bicycle wayfinding project and solicit feedback from the community about the conceptual design alternatives. One meeting may be a City Council Study Session.

4.3.Online Community Meeting

4.3.1. CONSULTANT shall conduct one (1) online-only community meeting to engage the public, solicit feedback, and report back to CITY staff on the community’s priorities. The consultant is encouraged to identify specific outreach techniques in the work plan to maximize public participation and hear the community’s voice. CONSULTANT shall introduce the project to the public, present and obtain public input on draft concept
designs/alternatives at a community meeting. Public comments will be used to inform staff and the Council on preferred design.

4.3.2. CONSULTANT shall provide all of the materials necessary to conduct an online public meeting such as a PowerPoint
-
Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 10
presentation to support methods identified in the work plan.

4.3.3. CONSULTANT shall assist staff to advertise community meeting by preparing a writeup to be submitted to the City’s
Communications Department for release through the City of Santa Clara website, City Manager blog, and social media channels such as Facebook, X, and Next Door.

Deliverables:

1. Outreach materials and summaries in a web friendly and accessible format

2. Community survey (Draft and final)

3. Summary of survey results

4. Community meeting presentations and community engagement summaries

5. TASK 5: BPAC REVIEW
The Bicycle Wayfinding project is subject to the City’s Complete Street Policy which requires that bicycle projects undergo a complete streets review by the Bicycle and Pedestrian Advisory Committee.

CONSULTANT will attend and present at the BPAC meetings and should support the City in providing information required for BPAC review. It is assumed that two BPAC meetings will take place: one review at the 35% to 65% PS&E design milestone, and second meeting to receive BPAC approval at the 65% to 100% design milestone.

CONSULTANT shall provide all of the materials necessary such as staff reports and PowerPoint presentations to support the BPAC meetings.

Deliverables:

1. BPAC staff reports for two BPAC meetings

2. Presentation at two BPAC meetings

3. Summary of BPAC comments and responses

6. TASK 6: BICYCLE WAYFINDING CITY COUNCIL MEETING
CONSULTANT shall:

6.1. Assist CITY staff with presenting the Bicycle Wayfinding design Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 11
recommendations at a City Council meeting for approval.

6.2. Provide all of the materials necessary including a public-facing bicycle wayfinding final technical memorandum to present at the Council meeting.

Deliverables:

1. Staff report for Council Meeting

2. Final Conceptual Design Technical Memorandum

3. Presentation at City Council meeting

7. Task 7: AGENCY COORDINATION & PERMITTING
CONSULTANT will assist City staff to proactively coordinate discussion and design reviews with the following stakeholders, depending on the sign location and routes:
 Santa Clara Valley Water
 Caltrain
 Santa Clara University
 Mission College
 Santa Clara Valley Transportation Authority (VTA)
 Santa Clara County
 City of Sunnyvale
 City of San Jose
 City of Cupertino
 Caltrans
If any sign location is determined necessary to be installed outside CITY’s Rightof-Way, CONSULTANT shall be in the primary or lead role as CITY’s agent to acquire approval or permits required for the Project.

Deliverables:

1. External agency permit applications and approvals

8. TASK 8: IMPLEMENTATION PLAN AND 65% DESIGN
Upon approval of Task 3 through Task 7, CONSULTANT shall perform engineering and design activities to develop a 65% level of completion construction documents for all routes listed in Table 1. The 65% submittal shall be considered as a complete package necessary to bid the project, and subsequent submittals shall provide opportunities to further refine the contract documents.

8.1.Construction Documents
The 65% construction documents submittal shall follow the guidelines of the most current City Design Criteria and Standard Details and shall Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 12
include Plans, Specifications, Engineer’s Cost Estimate, and Probable Project Construction Schedule, in accordance with the following:

8.1.1. The Plans shall be complete and show property lines, existing high-risk utilities, and major construction features. The 65% plan set will include:
 Cover Sheet
 Construction Notes
 Sign index and schedule
 Sign layout/placement plans
 Details

8.1.2. CITY’s preferred plan format is 22” x 34” sized sheets at a legible scale.

8.1.3. Specifications shall include all Technical Specifications or Special Provisions required to construct the project. CITY will prepare the “upfront” contract specifications, i.e. Divisions 0 and 1 specifications of CITY’s boilerplate. CONSULTANT shall provide all information required for CITY to complete the boilerplate. This information includes:
 Description of work
 Type of Contractor’s License required
 Schedule of Bid Prices
 Requirements for Contractor’s Statement of Qualifications (e.g. experience requirements for previous construction contracts and contract values).
 Recommendations for appropriate Liquidated Damages
 Identification of any changes to the CITY’s boilerplate that are required

8.1.4. CONSULTANT shall be familiar with CITY’s standard specifications and provide all Technical Specifications or Special Provisions such that they supplement, and do not conflict with, and are not redundant with the standard specifications. Changes to the CITY’s boilerplate or deviations from the standard specifications shall be addressed by incorporating appropriate information into the project Technical Specifications or Special Provisions.

8.1.4.1. The Engineer’s Cost Estimate shall be an itemized list of bid items and shall be accurate and prepared based
upon current construction pricing and escalated to time of bid using engineering judgement. CONSULTANT
Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 13
shall review recent bids, and contact vendors, suppliers, and contractors as necessary to develop an accurate
cost estimate.

8.1.4.2. The probable construction schedule will be used to establish the construction contract duration (e.g. number of working days) in the project specifications. The
construction schedule does not need to be detailed, but it should contain enough information to accurately
determine the contract duration.

8.1.4.3. CONSULTANT shall conduct a quality control (QC) review of the submittal in accordance with
CONSULTANT’s Quality Assurance/Quality Control
(QA/QC) program.

8.1.5. Response to Comments

8.1.5.1. CITY will circulate the submittal package to internal CITY departments for review and comments.

CONSULTANT shall be responsible for submitting the
package to external stakeholders if required.

CONSULTANT shall prepare written responses to all
written comments received. All redlined drawings shall
be returned with CONSULTANT’s response on the
redlined drawings.

8.1.5.2. CONSULTANT shall be responsible for resolving
comments from each commenter and shall identify to
CITY any comments that cannot be resolved.

CONSULTANT shall conduct a 65% comments review
meeting with CITY to discuss comments on the submittal
package, to identify any significant design issues, and gain concurrence as to how the submittal shall be
revised as appropriate to incorporate CITY’s comments.

The review meeting will be held at CITY or online.

Deliverables:

1. 65% Design Submittal Package (Plans, Specifications, Engineer’s cost estimate, and project construction schedule).

2. Written response to comments.

3. 65% review meeting agenda and meeting minutes.

9. Task 9: 95% Construction Documents Package
Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 14
CONSULTANT shall perform engineering and design activities to develop a 95% level of completion construction documents that include updated Plans, Specifications, Engineer’s Cost Estimate, Probable Project Construction Schedule, in accordance with the following:

9.1.Construction Documents:

9.1.1. The 95% submittal package shall incorporate comments received from CITY on the 65% submittal package. The
submittal shall include a written response to CITY comments including a description of how the comments were/were not incorporated into the submittal package. All redlined drawings shall be returned with CONSULTANTS response on the
redlined drawings.

9.1.2. CONSULTANT shall conduct a quality control (QC) review of the submittal in accordance with CONSULTANT’s Quality
Assurance/Quality Control (QA/QC) program.

9.1.3. CONSULTANT shall submit the 95% plans to affected utility owners for their use and information.

9.2.Response to Comments

9.2.1. CITY will circulate the submittal package to internal CITY departments for comments. CONSULTANT shall be
responsible for submitting the package to external stakeholders if required. CONSULTANT shall prepare written responses to all comments received. All redlined drawings shall be returned with CONSULTANTS response on the redlined drawings.

CONSULTANT shall be responsible for resolving comments
from each commenter and shall identify to CITY any comments that cannot be resolved. CONSULTANT shall conduct a 95% comments review meeting with CITY to discuss comments on the submittal package and gain concurrence as to how the submittal shall be revised as appropriate to incorporate CITY’s comments. The review meeting will be held at CITY.

Deliverables:

1. 95% Design Submittal Package (Plans, Specifications, Engineer’s cost estimate, and project bid and construction schedule), submitted electronically as PDF.

Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 15

2. Written response to CITY comments on the 95% design
submittal.

3. 95% review meeting agenda and meeting minutes.

10.Task 10: 100% Construction Documents Package
CONSULTANT shall finalize the Plans, Specifications, Engineer’s cost estimate, and construction schedule based on the 95% review comments from CITY. All outstanding comments and issues from previous submittals shall be incorporated into the 100% construction document package. The 100% Construction documents shall be considered as complete with no future revisions planned nor deemed necessary.

The 100% construction package shall include final Plans, Specifications, Engineer’s Cost Estimate, and Probable Project Construction Schedule, in accordance with the following:

10.1. The 100% construction package shall incorporate comments received from CITY on the 95% submittal package. The submittal shall include a written response to CITY comments including a description of how the comments were/were not incorporated into the submittal package. All redlined drawings shall be returned with CONSULTANTS response on the redlined drawings.

10.2. CONSULTANT shall conduct a quality control (QC) review of the submittal in accordance with CONSULTANT’s Quality Assurance/Quality Control (QA/QC) program.

10.3. PEER Review: Peer review shall have been accomplished by this stage, with the statement and signature on the cover sheet. The professional shall sign, date and seal the following Certification of Peer Review on a letterhead document with the transmittal of the final plans and specifications:
“The undersigned hereby certifies that a professional peer review of these plans and the required designs was conducted by me, a professional engineer with expertise and experience in the appropriate fields of engineering equal to or greater than the Engineer of Record, and that appropriate corrections have been made.”
The PEER Review Statement shall also be placed on the plans title sheet and signed by the responsible individual.

10.4. CONSULTANT shall review previous projects of agencies near CITY and prepare a list of potential bidders for the project.

10.5. Response to Comments
CITY will circulate the submittal package to internal CITY departments for comments. CONSULTANT shall be responsible Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 16
for submitting the package to external stakeholders if required.

CONSULTANT shall prepare written responses to all comments received. All redlined drawings shall be returned with
CONSULTANT’S response on the redlined drawings.

CONSULTANT shall be responsible for resolving comments
from each commenter and shall identify to CITY any comments that cannot be resolved. CONSULTANT shall conduct a 100% comments review meeting with CITY to discuss comments on the submittal package and gain concurrence as to how the submittal shall be revised as appropriate to incorporate CITY’s comments. The review meeting will be held at CITY.

Deliverables:

1. 100% Design Submittal Package (Plans, Specifications, Engineer’s cost estimate, and project bid and construction schedule).

2. Written response to CITY comments on the 100% design submittal.

3. 100% review meeting agenda and meeting minutes.

4. List of potential bidders in MS Excel format and shall include the company’s name, email address, contact number, and address of business.

5. One original Verification of Digital Signature Letter and three sets of original signed plans to be submitted to the Building Department.

11.Task 11: Final Bid Set Documents
The submittal shall be considered as a limited submittal to formalize and sign the Final Bid Set documents, and resolution of any minor issues remaining from the 100% Design Submittal package.

The final submittal shall consist of final Plans and Specifications, signed, stamped and dated by CONSULTANT in responsible charge of their preparation, including PEER Review Statement, and be considered ready to bid. The final submittal shall be ready for CITY staff approval signatures.

Deliverables:

1. Stamped, signed, and dated Final Plans for CITY signature (two original hard copies and electronic files in AutoCAD and PDF formats).

2. Stamped, signed, and dated Final Specifications and supporting documents meeting CITY’s requirements for bidding purposes (two original hard copies and electronic files in MS Word and .PDF Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 17
formats).

3. Final Engineer’s cost estimate (two hard copies and electronic files in MS Excel and .PDF formats).

4. Final construction schedule (two hard copies and electronic files in MS Project and .PDF formats).

12.TASK 12: BID SUPPORT ASSISTANCE
With the completion of the Final Bid PS&E for Construction Bidding, CONSULTANT will assist the City through the bid period as summarized below.

All Services completed within this Task shall be on an as-needed basis and shall be specifically requested by City in writing prior to Consultant providing Services.

The scope for bidding assistance to be provided by Consultant is comprised of the following tasks:
 Attend one (1) pre-bid meeting
 Responding to bidder questions based on Consultant’s allotted hours.
 Prepare bid addenda technical documents.
 Assist City in evaluating bid results
 If addenda are issued that significantly modify the Plans or Specifications, Consultant will prepare a set of conformed construction documents that incorporates the changes made.

Deliverables:

1. Written clarifications and response to prospective bidders, if needed

2. Addenda to the Bid Documents, if needed.

3. Written recommendation for award of contract, if needed.

4. Conformed construction documents, if needed.

13.TASK 13: CONSTRUCTION SUPPORT
Consultant will assist the City through the construction period as summarized below. All Services completed within this Task shall be on an as-needed basis and shall be specifically requested by City in writing prior to Consultant providing Services. The following is a summary of the assumptions:

13.1 Review Contractor Submittals
Upon written request by City, Consultant will review submittals (including but not limited to materials, product data, product samples, technical submittals, shop drawings, and product warranties) submitted by the construction Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 18
contractor in relation to the bid items identified in the bid schedule and the project documents. Consultant shall review submittals based on the allotted hours for this task. Submittals will be routed to Consultant through e-builder and Consultant shall complete a review no later than seven (7) calendar days of receipt. Review of contractor submittals includes reviews, comments, and review of revised submittals, as necessary and as applicable for each submittal requested for Consultant review.

13.2 Respond To Contractor RFI’s & Change Orders
Upon written request by City, Consultant will respond to contractor Request for Information (RFIs) pertaining to the contract documents.

CONSULTANT will review the contractor’s change order requests and provide recommendation to the City on whether to approve or deny. This task assumes up to three (3) change order requests will be reviewed.

CONSULTANT shall provide a response to RFIs no later than 72 hours of receipt. This task assumes responses to up to ten (10) RFIs.

13.3 Site Visit
CONSULTANT attend a site walk through with the contractor and City staff to observe the progress of construction, respond to questions, and identify any issues.

Deliverables:

1. Shop drawing and submittal comments, completed through ebuilder, as requested.

2. RFI responses, as requested.

3. Site visit memoranda, as required.

4. Drawings and specifications for supplementing, clarifying, and/or correcting the contract documents and for design related change orders.

5. Change orders, as required.

14.TASK 14: RECORD DRAWINGS AND PROJECT CLOSE-OUT
CONSULTANT will assist the City with post construction services as summarized below. All Services completed within this Task shall be on an as-needed basis and shall be specifically requested by City in writing prior to Consultant providing any Services.

14.1 Final Project Site Visit Punch List Meeting
CONSULTANT will attend a final project site visit with the contractor and City staff at stage of substantial completion.

Design Professional Agreement with Tetra Tech/Exhibit A2-Scope of Services for Bicycle Wayfinding Rev. 07/29/2026 Page 19
Upon written request by City, CONSULTANT will attend one (1) meeting at substantial completion of Project and complete a project construction punch list.

14.2 Prepare Record Drawings
Upon written request by City, Consultant will provide one review of record drawings in PDF format for the Project. It is assumed that as-builts will be redlined by the construction contractor which will serve as the as-builts. Consultant assumes that they will not be required to translate the contractor redlines into AutoCAD redlines, but will be responsible for reviewing contractor redlines for accuracy and consistency with Consultant’s knowledge of changes made during construction.

Deliverables:

1. Site visit at substantial completion and punch list.

2. Meeting notes or responses, as requested.

3. Record drawings in PDF format, as requested.

IV. ADDITIONAL PROJECTS
City may identify additional ADA improvement, bicycle wayfinding, or related projects during the term of this Agreement. Subject to applicable procurement requirements, budget appropriations, and required approvals, City and Consultant may add such projects by a written amendment identifying the additional scope, schedule, and compensation. Consultant shall not perform services for an additional project unless and until the amendment is fully executed and City authorizes the work in writing. City is not obligated to assign any additional work to Consultant.

Design Professional Agreement with Tetra Tech/Exhibit B-Schedule of Fees Page 1 Rev. 07-14-2026

EXHIBIT B

SCHEDULE OF FEES
I. GENERAL PAYMENT
Billing shall be on a monthly basis based on the services performed for each task.

Consultant shall, during the term of this Agreement, invoice the City for hours and dollars of work completed under this Agreement. The invoice shall describe the Task invoiced, percent complete of the Task, time and materials expended by Task, and total amount during the invoice period. The invoice shall also show the total to be paid for the invoice period. All invoices shall provide a written description of work performed during the invoice period, deliverables completed, and progress to date on Tasks being invoiced in order to support the amount invoiced.

The total payment to the Consultant for Basic Services, as stated in Exhibit A1 and Exhibit A2, shall not exceed $1,411,377. The amount billed to City for Additional Services shall not exceed the sum of $196,731. In no event shall the amount billed to City by Consultant for services under the Initial Term of this Agreement exceed $1,608,108, subject to budget appropriations.

II. BASIC SERVICES
The total payment to Consultant for all work necessary for performing all Tasks, as stated in Exhibit A1 and Exhibit A2, Scope of Services, shall be in proportion to services rendered and on a time and materials not-to-exceed basis.

The Consultant fee allocated to each Task, as shown below, shall be the Consultant’s full compensation for all the Consultant services required by this Agreement, as directed by the City, and no additional compensation shall be allowed. City may reallocate budget from Tasks to other Tasks or to or from Additional Services. The Consultant shall bill time and materials spent on a Task under the appropriate Task and will not be allowed to charge to future or inactive tasks unless approved in writing by City. The Consultant shall provide a summary of dates and hours charged per date by individual, and individual timesheets, if requested by City. The hours and amounts charged to each Task shall be proportionate to the services rendered.

Tasks denoted as Optional Tasks, as stated in Exhibits A1 and A2, require pre-approval in writing by CITY prior to performing any services under the task. Payment for any Optional Task is allowed only if written authorization is given by the City in advance of the work to be performed. Fees for Optional Tasks shall be considered as Basic Services.

The total amount of all the Tasks is a not-to-exceed amount. Figures in the following table include all subconsultant costs, reimbursable expenses, and administrative markups. The following table is a summary of the Tasks based upon the Proposal submitted by Tetra Tech on July 13, 2026 and agreed by CITY and CONSULTANT incorporated herein by reference.

Design Professional Agreement with Tetra Tech/Exhibit B-Schedule of Fees Page 2 Rev. 07-14-2026
CONSULTANT shall invoice time and expenses according to the subtasks identified in the Proposal. The time and expenses billed for subtasks may vary above or below the fees identified in the Proposal provided that the total billed for all subtasks billed under a Task remains within the Fee established for the Task. Upon mutual agreement between CITY and CONSULTANT in writing, subtasks may be combined as needed to facilitate CONSULTANT’s invoicing.

Table 1: ADA Improvements Cost Proposal Summary
Description Amount
Task 1 Project Management $ 17,990
Task 2 Site Investigation & Preliminary Design $ 53,985 Task 3 Preliminary Engineering (35% Design) $ 307,600
Task 4 65% Plans, Specifications, and Estimate
(PS&E)
$ 327,905
Task 5 95% PS&E $ 94,410
Task 6 100% PS&E $ 53,435
Task 7 Final Bid Set $ 44,090
Task 8 Bid Support $ 14,640
Task 9 Construction Support $ 40,660
Task 10 Project Close Out & Record Drawings $ 17,160
Optional
Task
Additional Ramp Design (Up to 35
Ramps)
$ 140,000
Total $ 1,111,875
Table 2: Bicycle Wayfinding Cost Proposal Summary
Description Amount
Task 1 Project Management $34,203
Task 2 Existing Conditions & Data Review $31,698
Task 3 Concept Development (35% Design) $63,297
Task 4 Community Outreach $35,037
Task 5 BPAC Coordination $7,145
Task 6 City Council Meeting $5,120
Task 7 Agency Coordination & Permitting $2,961
Design Professional Agreement with Tetra Tech/Exhibit B-Schedule of Fees Page 3 Rev. 07-14-2026
Task 8 65% Plans, Specifications, and Estimate
(PS&E) $32,533
Task 9 90% PS&E $25,544
Task 10 100% PS&E $24,438
Task 11 Final Bid Set $3,561
Task 12 Bid Support $11,063
Task 13 Construction Support $15,649
Task 14 Project Close Out & Record Drawings $5,253
Other Direct Charges including
Reimbursable Expenses
$2,000
Total $ 299,502
In no event shall the amount billed to City by Consultant for Basic Services under this Agreement exceed One Million Four Hundred Eleven Thousand Three Hundred Seventy Seven dollars ($1,411,377), subject to budget appropriations.

III. REIMBURSABLE EXPENSES
Reimbursable Expenses shall not exceed $1,500 without prior written approval by the City. The amount allocated for Reimbursable Expenses shall be the Consultant’s full compensation for all Reimbursable Expenses required for the Project and by this Agreement, as directed by the City, and no additional compensation shall be allowed.

Reimbursable expenses shall be billed at cost without any markup. Receipts and invoices detailing the Reimbursable Expenses shall be included with each billing where a Reimbursable Expense is invoiced.

Reimbursable Expenses are in addition to compensation for Basic and Additional Services. The following is a sample of items that are included as part of the Basic Services and are not considered Reimbursable Expenses:
 Basic Office Expenses such as overhead, paper, pens, pencils, ink cartridges  Insurance Expenses, Applicable Taxes, Computer Time
 Travel Expenses (local and long distance), including meals and gas  Faxes
 Local and Long Distance Telephone Expenses (land lines and cellular phones)  US Mail
 Paper Cost
 Copying Cost
 Plotting Cost
Reimbursable Cost may include:

Design Professional Agreement with Tetra Tech/Exhibit B-Schedule of Fees Page 4 Rev. 07-14-2026
 Outside Duplicating Cost for Plans and Reports as specified in Scope of Work, of Exhibit A1 and A2
 Presentation Materials.
 Delivery Services, when requested by City.
 Courier Services when requested by City.
 Project signs for Bicycle Wayfinding.

City may re-allocate remaining budget from reimbursable costs to Additional Services. All reimbursable costs, other than those listed above, shall be pre-approved in advance by City.

IV. ADDITIONAL SERVICES
Additional Services consists of work not included in the Scope of Services outlined within this Agreement. Pre-approved Additional Services shall be billed to City at the fixed hourly rates shown below in Section V, RATE SCHEDULE, or at an agreed negotiated price. Monthly billing for Additional Services shall be consistent with the terms set forth in this Agreement. Payment for any Additional Services is allowed only if written authorization is given by the City in advance of the work to be performed.

Additional Services shall not exceed $196,731 without approval by the City.

V. RATE SCHEDULE
Charges for personnel engaged in professional and/or technical work are based on the actual hours directly chargeable to the project.

Rates by classification are listed below and shall be fixed through December 31, 2026. Any classifications added, or staff members changing classifications, shall be approved in writing by City.

After December 31, 2026, rates may be adjusted as described herein.

CONSULTANT shall propose any adjusted rates in writing for CITY’s consideration and acceptance in writing. Adjusted rates shall be no more than the percentage of difference between the Consumer Price Index (CPI) for Urban Wage Earners and Clerical Workers for the San Francisco-Oakland-Hayward, CA, area between the effective date of this Agreement and the CPI as may be available and nearest to and in advance of the month in which the adjustment is contemplated and shall be capped at a maximum of 5% for each adjustment. Only one adjustment is allowed per annum.

Consultant understands and agrees that adjustments to rates does not cause an adjustment in the Fees established for tasks or adjustment to the maximum compensation under this Agreement. Consultant shall be required to provide the full services as described in Attachment A in accordance with the Fees established in this Attachment B, regardless of adjustments to rates.

Classification Hourly Rate
Design Professional Agreement with Tetra Tech/Exhibit B-Schedule of Fees Page 5 Rev. 07-14-2026
Principal Engineer
Project Manager
QAQC Engineer
Senior Civil Engineer
Civil Engineer II
Civil Engineer I
Land Surveyor
QAQC Land Surveyor
Project Surveyor I
2 Man Crew (Prevailing Wage)
Senior Electrical Engineer
Electrical Engineer I
Electrical Engineer II
$ 395
$230
$265
$220
$150
$125
$185
$210
$115
$380
$340
$120
$150
Sub-consultant Alta Planning + Design:

Classification Hourly Rate
Project Director
Project Manager
Wayfinding and Des. Advisor
QAQC Engineer
Engagement Lead
Planning Associate I
Graphic Design Associate I
Landscape Designer II
Engineering Designer III
Planner II
Project Accountant
$ 252
$231
$241.50
$315
$294
$189
$189
$147
$231
$157.50
$131.25
Allowable sub-consultant markup: 6%
VI. PAYMENT PROVISIONS
Accurate Invoice
Invoices shall be accurate, itemized, and submitted in a form acceptable to the City. If an invoice is incomplete or inaccurate, the City may return it to Consultant for correction and resubmittal before payment can be processed.

Design Professional Agreement with Tetra Tech/Exhibit B-Schedule of Fees Page 6 Rev. 07-14-2026
Consultant shall not charge the City any interest, late fees, or penalties on any outstanding or delayed invoices due to inaccurate billing.

Payment
If there are no discrepancies or deficiencies in the submitted invoice and Consultant has submitted all required certified payroll, City shall process the invoice for payment.

Payment is Limited to Satisfactory Work
Consultant is not entitled to any payments for Services or furnished deliverables that do not comply with the requirements of this Agreement and the applicable professional standard of care until the City concludes that the Services and/or any furnished deliverables have been satisfactorily performed in accordance with such requirements.

Design Professional Agreement with Tetra Tech/Exhibit C-Insurance Requirements Page 1 Rev. 09-28-18

EXHIBIT C

A. COMMERCIAL GENERAL LIABILITY INSURANCE

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at Design Professional Agreement with Tetra Tech/Exhibit C-Insurance Requirements Page 2 Rev. 09-28-18
least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned (if any), non-owned and hired autos.

C. WORKERS’ COMPENSATION

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

E. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution Design Professional Agreement with Tetra Tech/Exhibit C-Insurance Requirements Page 3 Rev. 09-28-18
from, any other insurance which the indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor’s insurance.

F. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required Design Professional Agreement with Tetra Tech/Exhibit C-Insurance Requirements Page 4 Rev. 09-28-18
by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

EBIX Inc.

Design Professional Agreement with Tetra Tech/Exhibit D-Labor Compliance Page 1 Rev. 09-28-18

EXHIBIT D

J. Prevailing Wage Requirements

Contractors and subcontractors are on notice that information about such special rates, holidays, premium pay, shift work and travel and subsistence requirements can be found at www.dir.ca.gov .

5. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, Contractor agrees to present to City, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request. The term “certified payroll” shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the City or its designee including, but not limited to: certified Design Professional Agreement with Tetra Tech/Exhibit D-Labor Compliance Page 2 Rev. 09-28-18
payroll, fringe benefit statements and backup documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.

11. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

K. Audit Rights
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such records or documents shall be provided to City for audit at City Hall when it is Design Professional Agreement with Tetra Tech/Exhibit D-Labor Compliance Page 3 Rev. 09-28-18
practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.

L. Enforcement

2. Based on State funding sources, this project may be subject to special labor compliance requirements of Proposition 84.

City or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-579 Agenda Date: 9/15/2026

REPORT TO COUNCIL

SUBJECT
Action on the Annual Report for Fiscal Year 2026 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System

BACKGROUND
The City has participated in the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program’s (NFIP) Community Rating System (CRS) program since 2002. CRS is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements. This program enhances public safety, promotes property protection, protects the natural functions of floodplains, and can reduce flood insurance premiums.

Flood insurance premium rates for residents and businesses are discounted to reflect the reduced flood risk resulting from the community activities meeting the three goals of the CRS:

1. Reduce flood damage to insurable property

2. Strengthen and support the insurance aspects of the NFIP

3. Encourage a comprehensive approach to floodplain management The City is currently CRS Class 7, which means that residents and businesses in the City’s Special Flood Hazard Area (SFHA) are eligible for up to a 15 percent insurance premium discount. The average annual flood policy premium for City residents and businesses within the SFHA is approximately $1,070, with the total insurance premiums being an estimated $628,900. Due to participation in the CRS program, the latest estimated total flood insurance premium savings is approximately $110,980 a year for Santa Clara residents and businesses.

The City works closely with the Santa Clara Valley Water District (Valley Water), whose participation in CRS dates back to 1998. Valley Water’s participation in the CRS program allows them to document qualifying flood risk reduction activities they perform throughout Santa Clara County and receive credits that are then transferred to each CRS participating community, including the City of Santa Clara. These credits contribute to the flood insurance premium discount from which residents and businesses benefit.

The Program for Public Information (PPI) was introduced as part of the CRS in 2013. The PPI encourages participating CRS communities to work together with local stakeholders to design a program incorporating community outreach on flood risk reduction that best fits local needs. Valley Water took the lead in the development of the Santa Clara County Multi-Jurisdictional PPI, a countywide collaborative outreach program to increase flood awareness.

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26-579 Agenda Date: 9/15/2026
FEMA requires that an annual evaluation report on the Multi-Jurisdictional PPI be shared with the elected bodies.

DISCUSSION
The annual report to FEMA documenting PPI activities and accomplishments in FY 2026 was released by Valley Water in July 2026 and the report is being provided to the City Council as an informational item to satisfy the FEMA requirement. In addition to the general flood awareness message that FEMA wants all CRS communities to share, three additional messages were added specifically for communities in Santa Clara County based on input received through the PPI stakeholder process. They are (1) “Turn Around, Don’t Drown ®,” which encourages people to stay out of flooded roads, whether driving or walking; (2) Download disaster apps; and (3) Make a family emergency plan before an emergency happens. The Annual Evaluation Report for FY 2026 is included as Attachment 1.

The PPI gives the City opportunities to earn extra credit points under the NFIP CRS program. Every 500 CRS points translates to a 5 percent discount on flood insurance premiums for properties in the SFHA. In addition to the annual recertification submittal to FEMA, a field audit is performed by a FEMA representative every five years to verify flood reduction activities that have been implemented.

The City’s last verification visit occurred in November 2023 resulting in the City maintaining its current rating as a Class 7 community in the NFIP CRS.

Additionally, it is important to note that on June 1, 2026, Valley Water informed Santa Clara that they will no longer remain a CRS community and will also be stepping down as the lead agency for the multi-jurisdictional PPI program. Due to the impacts that this change will have, most of the local CRS communities have recently appealed to Valley Water to reconsider this change. Consequently, the future of the PPI program and its benefits to residents is uncertain. Staff continue to work on this issue to determine the potential impacts and mitigations for the Santa Clara community.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
The staff time for the City’s participation in CRS is and has been supported by the General Fund.

Since the outreach projects are set to repeat annually, the increase in staff effort due to implementation of PPI is small and is mainly for project documentation. There are no other financial impacts associated with this item other than the staff time.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s City of Santa Clara Page 2 of 3 Printed on 9/10/2026
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26-579 Agenda Date: 9/15/2026
Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Note and File the Annual Report for Fiscal Year 2026 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System
Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Annual Evaluation Report for FY 2026
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FC14 MEMORANDUM
FC 14 (03-11-25)

Page 1 of 2 ends

TO: Melanie Richardson, P.E.

Interim Chief Executive Officer
FROM: Rachael Gibson
Chief of External Affairs
SUBJECT: FY26 Annual Evaluation Report
(Year 5: July 2025 – June 2026) for the 2021
Santa Clara County Multi-Jurisdictional
Program for Public Information (PPI)
DATE: August 10, 2026
Valley Water continues to support local partners in the Federal Emergency Management Agency's (FEMA's) National Flood Insurance Program (NFIP) Community Rating System (CRS) program. The CRS is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements.

Through the CRS, flood insurance holders in participating communities receive discounted premium rates to reflect the reduced flood risk. The three goals of the CRS are:

1. Reduce flood damage to insurable property,

2. Strengthen and support the insurance aspects of the NFIP, and

3. Encourage a comprehensive approach to floodplain management.

Background
Valley Water has supported the local CRS program since 1998. Since Valley Water is not a land-use agency (i.e., city, town, or county), it is not considered an NFIP community and does not technically qualify to participate in the CRS program.

Valley Water's flood risk reduction activities throughout Santa Clara County (county) earns CRS credits that are transferred to each CRS participating community, supporting savings on NFIP insurance policies within those jurisdictions. Currently, 11*1 of the 16 communities (cities, towns, and the county) within Santa Clara County participate in the CRS program.

FEMA first introduced the Program for Public Information (PPI) as a CRS creditable activity in 2013. The PPI encourages CRS-participating communities to work with local stakeholders to design a community outreach program on flood risk reduction that best fits local needs. This can be done as a single or multi-jurisdictional effort. 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI) On April 27, 2021, the Valley Water Board of Directors adopted the 2021 PPI following completion of the 2015 PPI; the governing bodies of the CRS participating communities adopted the 2021 PPI soon thereafter.

In addition to updating the PPI every five years, FEMA requires CRS communities seeking continued CRS credit to complete an Annual Evaluation Report on PPI efforts and share the report with their governing bodies. Attached is the final Annual Evaluation Report for Fiscal Year 26 (Year 5 of the 2021 PPI). Overall, the CRS Users Group/PPI Committee successfully implemented and completed the 2021 PPI in FY26.

Please direct questions about the PPI Annual Evaluation Report to Amy Fonseca, Acting Manager, Office of Civic Engagement at (408) 630-3005.
*1 Current Participating CRS Communities include: Valley Water and the Cities of Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill, Mountain View, Palo Alto, San Jose, Santa Clara, and Sunnyvale. -71:9436Ā.6;25782Ā0-*Ā&'!!$##&Ȁ.'.'Ȁ(!.$Ȁ($"#Ȁ.(+$)!&/%+(, ~ Valley Water
Melanie Richardson, P.E.

Interim Chief Executive Officer Page 2 of 2 August 10, 2026 Rachael Gibson
Chief of External Affairs
External Affairs Division
Date
Attachment: Annual Evaluation Report for FY26 (Year 5) for the 2021 Santa Clara County MultiJurisdictional Program for Public Information (PPI) cc: R. Gibson, K. Yasukawa, A. Fonseca, CRS File
-71:9436Ā.6;25782Ā0-*Ā&'!!$##&Ȁ.'.'Ȁ(!.$Ȁ($"#Ȁ.(+$)!&/%+(, ( "$ #!#&
Santa Clara County Multi-Jurisdictional Program for Public Information 2021 FY26 Annual Evaluation Report
(Year 5: July 2025 to June 2026)
July 2026
Prepared by:

Santa Clara Valley Water District
and
Santa Clara County CRS communities
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CALIFOR NIA
ATTACHMENT 1
I. INTRODUCTION
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS program allows communities to earn flood insurance premium discounts for their residents and businesses by implementing local mitigation, floodplain management, and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.

In Santa Clara County, 11 (eleven) communities, including Santa Clara Valley Water District (Valley Water) have actively participated in the FEMA NFIP CRS for over 30 years.

The CRS participating communities (CRS communities) are City of Cupertino, City of Gilroy, City of Los Altos, City of Milpitas, City of Morgan Hill, City of Mountain View, City of Palo Alto, City of San Jose, City of Santa Clara, City of Sunnyvale, and the Santa Clara Valley Water District (Valley Water).

CRS communities, along with their external non-governmental stakeholders, non-CRS communities: City of Saratoga, Town of os Altos Hills, Town of os Gatos, and the County of Santa Clara who opted to join the 2021 Program for Public Information (PPI), comprised the 2021 PPI Committee. The original 2021 PPI Committee is listed in Table . riginal Members of the Santa Clara County Multi-Jurisdictional 202 PPI Committee of the 2021 PPI (Attachment ). Since the development of the 2021 PPI, there may have been changes to the community’s original 2021 PPI Committee members (either the internal representatives to the organi ation and/or the e ternal stakeholders). Those member changes are noted on the meeting attendance sheets.

CRS-creditable PPIs can be single or multi-jurisdictional. For the 2021 PPI, FEMA requires that each CRS community provide at least two representatives to the regional PPI Committee to meet the credit requirement, with at least half of the representatives from outside the local government. Additionally, at least half of the representatives must attend all the meetings of the regional PPI Committee.

An essential benefit of the PPI Committee’s work is close collaboration between local public agency staff who work on flood protection throughout Santa Clara County. Together, PPI Committee members continue strengthening their individual CRS programs and ensuring communities can evaluate their flood programs against a nationally recognized benchmark.

The 2021 PPI Committee, the remaining non-CRS communities (City of Saratoga, Town of Los Gatos, Town of Los Altos Hills, and the County of Santa Clara), and other interested parties make up the Santa Clara County CRS Users Group.

The Santa Clara County CRS Users Group collaborates to ensure floodplain management activities provide enhanced public safety, reduced damage to property and public infrastructure, and avoidance of economic disruption and loss in Santa Clara County. Through the five-year PPI development and the annual reporting process, members of the SC County CRS Users Group learn from one another about local floodplain management activities, including flood protection and land use issues.

Under the CRS program, flood insurance premium rates are discounted to reward CRS communities’ actions that meet the three goals of the CRS:
(1) reduce flood damage to insurable property.
(2) strengthen and support the insurance aspects of the NFIP; and (3) encourage a comprehensive approach to floodplain management.

Flood insurance premiums for CRS communities are reduced in 5% increments for every 500 CRS points earned.

As of May 31, 2026, the total savings for Santa Clara County residents from CRS discounts are approximately $2 million.
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Valley Water is the lead flood protection agency for Santa Clara County. Valley Water performs many flood preparedness outreach and stream stewardship/maintenance activities that can earn credit points for CRS communities. Since Valley Water is not a land-use agency, the points Valley Water earns as a “fictitious community” provide a foundation upon which the CRS communities can build. FEMA approved this unique arrangement with Valley Water in 1998.

The CRS Coordinator’s Manual, 20 Edition, included the option to undertake a Program for Public Information (PPI), which standardizes our flood preparedness outreach messages and increases communities’ CRS points.

Each participant of the PPI Committee brings unique perspectives and suggestions that enhance the PPI. Each community must adopt the PPI through a formal vote by the community’s governing body.

In 2013, Valley Water helped initiate and facilitate the effort to develop the first Multi-Jurisdictional PPI, enabling all Santa Clara County CRS communities to work together and benefit from the effort. Non-CRS communities were also invited to participate in developing the PPI. This work effort resulted in the 2015 Multi-Jurisdiction PPI (2015 PPI).

On April 14, 2015, Valley Water’s Board adopted the 2015 PPI, which sunset in April 2020; the other CRS communities’ governing bodies adopted the 2015 PPI soon thereafter.

Under the CRS, a PPI must be updated every five years. Each subsequent year after adopting the PPI, the PPI Committee must submit an annual evaluation report to FEMA describing the PPI implementation for the prior fiscal year. The PPI Committee must evaluate whether the flood risk reduction messages in the PPI remain relevant and adjust the PPI as needed. The annual evaluation report is shared with each CRS community’s governing body as an informational item.

As required for CRS credit, annual evaluation reports for FY16 (Year 1 of the 2015 PPI) through FY19 (Year 4 of the 2015 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

In FY20 (Year 5 of the 2015 PPI), the PPI Committee updated the 2015 PPI, which had expired. The Insurance Services Office (ISO), FEMA’s CRS program management contractor, exempted the PPI Committee from submitting an annual evaluation report for FY20 (Year 5 of the 2015 PPI) as the committee focused on updating the document.

In February 2020, Valley Water hosted the start of the five-year PPI update process. Fifteen Santa Clara County communities worked together to update the 2015 PPI. These communities included the current 11 CRS communities as well as four non-CRS communities that expressed interest in joining the 2015 PPI and possibly the CRS program. Staff and external stakeholders from each agency participated in developing the new PPI.

In March 2020, the Coronavirus (COVID-19) outbreak started. The California State Emergency Services Act, the Governor’s Emergency Declaration related to the COVID-19 pandemic, the Governor’s Executive Order N-29-20, and Order of the County of Santa Clara Public Health Officer dated March 16, 2020, went into effect.

The COVID-19 pandemic caused far-reaching, unprecedented changes. Businesses and organizations faced economic and operational uncertainty across every industry and sector. The workforce impacts during COVID-19 caused delays beyond control, including the PPI Committee’s ability to continue its work of updating the 2015 PPI. Many communities shifted priorities to respond to the public health crisis; therefore, FEMA provided an extension of completing the update to the 2015 PPI to early 2021.

The 2021 PPI Committee reconvened in October 2020 to resume the 2015 PPI update. Several virtual meetings followed until the 2021 PPI Committee completed the 2021 PPI in April 2021. The 2021 PPI was adopted by CRS communities, as indicated in Table . Adoption Dates 202 PPI. 2 of 57
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II. 2021 PPI DEVELOPMENT PROCESS
Valley Water, CRS, and non-CRS communities initiated the 2021 PPI process in February 2020.

Discussions were postponed due to COVID-19; the process was reinitiated in October 2020. The Santa Clara County 2021 Multi-Jurisdictional Program for Public Information document was completed in April 2021 (refer to Section I. Introduction for C VID- -related delays).

Virtual meetings were held between 2020 and 2021 to develop the 2021 PPI. FEMA’s six priority topic messages and the three additional messages identified in the 2015 PPI carried forward into the 2021 PPI. The 2021 PPI Committee felt all nine topics and supporting messages were still relevant for reaching Santa Clara County residents and ensuring they were flood-ready.

The below listed is Table in the 202 PPI: CRS Priority Messages Topic
Number Topic message Public Message (Select one message per topic) TOPIC #1 Know your flood hazard
• Know your flood risk
• Contact your floodplain manager to find out if your
property is in a floodplain
• Check if your home or business is in a
Special Flood Hazard Area
TOPIC #2 Insure your property for your flood
hazard
• Get flood insurance ahead of time
• Insure your property
• There is a 30-day waiting period for the policy to take place
TOPIC #3 Protect people from the flood hazard
• Put your 3-day emergency kit together
• Follow evacuation orders
• Learn the best route to high ground
TOPIC #4 Protect your property from the flood
hazard
• Protect your home from flood threats
• Prepare your home
• Sandbags can offer protection against a foot or less of floodwater
• Get sandbags before a flood
TOPIC #5 Build responsibly
• Build responsibly in floodplains
• Comply with development requirements
• Check with your city/county floodplain manager before you build
TOPIC #6 Protect natural floodplain functions
• Keep creeks clean and flowing
• Keep debris and trash out of our streams
• Don’t pollute, dump, or drain anything in creeks
Additional Outreach Topic Messages
(only one message per topic)
TOPIC #7 Develop an emergency plan • Develop an emergency plan TOPIC #8 Download disaster apps • Download disaster emergency apps TOPIC #9 Understand shallow flooding risks––
don’t drive through standing water
• Understand shallow flooding risks - don’t drive through standing water
The 2021 PPI Committee worked between the meetings to draft the 2021 PPI and review the extensive list of outreach and flood response projects (Attachment 2).

Based on the 2021 PPI Committee’s evaluation of the 2015 PPI, the consensus was that most of the 2015 PPI flood risk reduction messages were still relevant, so only minor edits were incorporated as needed. This became the basis for the 2021 PPI; therefore, no additional FEMA review was required, as the 2015 PPI already ensured its provisions were fully compliant with FEMA requirements.

FEMA's ISO CRS Specialist and Technical Reviewers determine how many CRS points the 2021 PPI activities earn. The PPI Committee estimates that of the possible 350 points for Activity 330, each CRS community could earn up to 300+/- points for PPI efforts.

Once Valley Water approved the 2021 PPI (5-Year Plan), the final document was provided to the 2021 PPI Committee to present to their governing bodies for adoption and implementation. 3 of 57
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Table . Dates of 202 PPI Adoption shows each agency's 2021 PPI approval dates; all 11 CRS communities have adopted the 2021 PPI.

Table . Adoption Dates of the 202 PPI
Community Date Presented Adopted
Santa Clara Valley
Water District 4/27/21 X
City of Cupertino 8/17/21 X
City of Gilroy 7/01/21 X
City of Los Altos 7/13/21 X
Town of Los Altos Hills
( non-CRS community)
Not required Not required
Town of Los Gatos
( non-CRS community)
Not required Not required
City of Milpitas 5/18/21 X
City of Morgan Hill 6/16/21 X
City of Mountain View 6/22/21 X
City of Palo Alto 6/14/21 X
City of San Jose 11/16/21 X
City of Santa Clara 7/06/21 X
County of Santa Clara
( non-CRS community)
Not required Not required
City of Saratoga
( non-CRS community)
Not required Not required
City of Sunnyvale 6/29/21 X
Total Approved 11
Non-CRS communities are encouraged to participate in the ongoing efforts and initiatives of the Santa Clara County CRS sers Group and/or PPI Committee however, those who opted to participate in the 202 PPI are not re uired to adopt the PPI or share annual evaluation reports with their governing bodies.

III. ANNUAL EVALUATION REPORTS
The 2021 PPI states that the 2021 PPI Committee will meet at least once yearly to evaluate the PPI and incorporate any needed revisions. This meeting is coordinated in conjunction with the ongoing CRS User’s Group meetings, which occur at least twice a year.

The evaluation will cover the following:
● Review of projects that were completed.
● Evaluate progress toward outcomes.
● Provide recommendations on projects that have not been completed. ● Provide recommendations for new projects not previously identified. ● Address any Target Audience changes; and
● Assess the program's impact during an actual flood event if one has occurred.

The 2021 PPI Committee prepares the annual evaluation report for submission with each CRS community’s annual CRS recertification package (or scheduled 5-year cycle visits). The annual evaluation report is then shared with each CRS community governing body as an informational item.

As required, annual evaluation reports for FY22 (Year 1 of the 2021 PPI) through FY26 (Year 5 of the 2021 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

Section V. 202 Santa Clara County CRS sers Group/PPI Committee Meetings Monitoring and Evaluating the 202 PPI of this annual evaluation report summarizes the meetings held to develop the FY26 Annual Evaluation Report (Year 5 of the 2021 PPI).
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Table 2 below shows how each community expects to share the FY26 Annual Evaluation Report with its governing body.

Table 2. How the 202 PPI FY26 (Year 5) Annual Evaluation Report will be shared with the Community’s Governing Body
Community Method for Sharing
Santa Clara Valley Water District Board Non-Agenda Item City of Cupertino Consent Item Council Agenda
City of Gilroy Consent Calendar
City of Los Altos Council Informational Staff Report
Town of Los Altos Hill ( non-CRS community) Not required Town of Los Gatos ( non-CRS community) Not required
City of Milpitas Memo to City Council
City of Morgan Hill Council Consent Calendar
City of Mountain View Council Weekly Update “Council
Connection”
City of Palo Alto Informational Staff Report
City of San Jose Council Consent Calendar
City of Santa Clara Council Consent Calendar
County of Santa Clara ( non-CRS community) Not required City of Saratoga ( non-CRS community) Not required
City of Sunnyvale City Manager’s “Update Sunnyvale”
Non-CRS communities are not re uired to share annual evaluation reports with their governing bodies.

IV. 2021 PPI ACCOMPLISHMENTS FOR FY26
The 2021 PPI Committee identified three efforts needed from each CRS community to prepare and finalize subsequent annual evaluation reports.

1. Governing bodies must adopt the 2021 PPI (Table . Adoption dates of the 202 PPI). The 2021 PPI Committee must prepare an annual evaluation report and share it with its governing body as informational items (Table 2. How the 2021 PPI Annual Evaluation Report for FY26, Year 5 will be shared with the Community’s Governing Body).

2. For each fiscal year (July - June 0), the communities must implement and monitor the outreach/flood response projects identified in Appendix A, CRS Creditable Outreach and Flood Response Projects by CRS Community of the 2021 PPI (Attachment 2).

3. The PPI Committee must review and consider the ‘New Initiatives’ identified in the 2021 PPI (page 66) for advancing flood risk reduction efforts.

Governing Bodies Approval: All 11 CRS communities’ governing bodies, including Valley Water, adopted the 2021 PPI. Each agency (Community) shows the approval dates in Table 1 noted above.

Tracking System: The 2021 PPI is multi-jurisdictional and includes 15 agencies ( CRS communities and four non-CRS communities). Tracking implementation is quite complex compared to a single-agency PPI. As the informal lead agency, Valley Water oversees the record-keeping to ensure consistency throughout the county. An electronic file-sharing system, Egnyte, is set up with folders for each community to file and share documents related to the 109 potential outreach/flood response projects identified in the 2021 PPI and all CRS-related documentation. This also includes a comprehensive spreadsheet tracking which lists outreach projects accomplished in any given fiscal year by each community (Attachment 2). This spreadsheet, along with the annual evaluation report, will be submitted with annual CRS recertifications or as part of scheduled 5-year cycle visits.
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ISO assigns credit for Valley Water outreach/flood response projects to all Santa Clara County CRS communities’ ratings. Some communities also choose to carry out and report on their own outreach/flood response projects, in addition to those of Valley Water. These projects are shown on the composite spreadsheet (Attachment 2 - Appendi A from 202 SC County Multi-Jurisdictional PPI noting FY26 Project Accomplishments) and include input from each agency.

The PPI Committee discussed the benefits of using the Egnyte shared filing system for tracking the 2021 PPI outreach/flood response projects and all CRS-related documentation. The PPI Committee also discussed ensuring each agency regularly uploads its CRS documentation. These benefits are:
- Information Share/Knowledge Transfer: CRS communities can view each other’s program documentation.

When a community improves its CRS rating, another community can access the documents submitted to determine how the CRS credited activities helped improve the score. - Document Repository: A central location for CRS-related documentation, organized to mirror the CRS Coordinator’s Manual (by community/activity/element), proves helpful when a community experiences staff turnover.
- Documentation Submittals: CRS documents are organized and easy to share with the CRS Specialists conducting cycle visits and/or annual recertification.

Summary of PPI Projects Accomplished in FY26
Attachment 2 of this annual evaluation report includes the complete outreach/flood response project list. It lists all projects proposed in the 2021 PPI, with a “Project Accomplishments” column noting actions taken during the fourth year, FY26 of the 2021 PPI.

Audiences Projects Accomplished
Community at Large (CAL) 81 potential projects, 64 accomplished Residents and Businesses in the Special Flood
Hazard Area (SFHA)
18 potential projects, 16 accomplished
Messengers to Other Target Audiences
(Organizations & Businesses Serving the
Community)
10 potential projects, 10 were accomplished
*Total Accomplished Projects 90 of 109
Note: All projects carried out by CRS communities were accomplished in FY26. Variance in the number of potential projects versus accomplished projects is due to no updates from non-CRS communities, which is not re uired for this annual evaluation report.

These numbers go well beyond the minimum requirements of the CRS program for PPI credit under Activity 330. We anticipate all CRS communities will receive the maximum number of credits for our collective efforts in FY26.

Valley Water’s Outreach/Flood Response Projects
The 2021 PPI Committee identified each community's outreach/flood response projects. The implementation of these projects is reflected in the ‘FY26 (Year 5) of the 202 PPI Project Accomplishments’ column of Attachment 2.

FY26 Annual Flood Awareness Campaign
Valley Water’s FY26 Flood Awareness Campaign (Attachment for more details) effectively educated and engaged residents in Santa Clara County about the risks of flooding, emphasizing the importance of proactive preparation and access to vital safety resources. The campaign leveraged cutting-edge technologies like digital geo-targeting and multilingual outreach, blending traditional strategies with innovative solutions to connect with communities at risk of flooding.
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Goals:

1. Awareness: Educate FEMA-designated Special Flood Hazard Areas (SFHAs) residents and businesses about their flood risks and mitigation strategies.

2. Preparedness: Empower residents to take preventative actions, including knowing their flood risk, signing up for emergency alerts, and knowing where to find free sandbags.

3. Access: Provide multilingual resources and technologies to connect diverse communities with flood safety information, including the innovative Valley Water’s Surface Water Data Portal. When extreme weather strikes, residents can know if their home is at risk of flooding by visiting alert.valleywater.org for the latest information on local creeks and reservoir water levels.

Refer to Attachment for more details on Valley Water’s FY26 flood awareness campaign.

CRS Community Outreach/Flood Response Projects
ther Community Engagement Efforts
October 2025 officially kicked off the flood season.

On November 19, 2025, staff participated in a flood preparedness press conference held at Valley Water’s Emergency Operations Center site in San José. The press conference was a joint news event with the City of San José, the County of Santa Clara, and the National Weather Service. The event featured speakers from Valley Water and participating agencies, a tour of Valley Water’s Emergency Operations Center, and an emergency kit assembly table with flood-readiness materials.

Valley Water Education Outreach Program
Valley Water’s Education Outreach includes flood awareness messaging in classroom lessons presented yearround. A dedicated flood-focused lesson is offered from October through April. Valley Water’s role as a flood protection agency is introduced in all lessons so that participants in Education Outreach programs know that flood protection is one of Valley Water’s core objectives in Santa Clara County.

The following are the Education Outreach efforts from July 2025 - June 2026. 7 of 57
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Flood-Focused Programs
Education Outreach offers two lessons and one assembly focused on flood awareness and preparedness: The Three Little Pigs and the Bad Weather Wolf for transitional kindergarten through second grade, and Watershed Maps for second and third grades. The Three Little Pigs and the Bad Weather Wolf is also offered as a school assembly.

The results of the Flood-Focused Programs delivered between July 2025 and June 2026 are as follows:
• 101 flood-focused programs
• 2,645 students
• 124 educators
Flood Awareness Messaging
In addition to Flood-Focused Programs, Education Outreach provided additional flood awareness messaging in general classroom presentations, assemblies, libraries, and public events.

The results of the general flood protection messaging between July 2025 and June 2026 are as follows:
• 302 programs with general flood protection messaging
• 8,728 students messaging
• 374 educators
• 661 public youth in Santa Clara County
Community Events and Engagement
Booth Support at Events
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY26 (from September 2025 May 2026), Valley Water and the communities’ staff hosted 29 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:

1. July 4, 2025 – San Jose Council District 8 Fourth of July Fireworks, San Jose

2. July 5, 2025 – Morgan Hill Chamber Night Music Series, Morgan Hill

3. July 16–17, 2025 – Mountain View Technology Showcase, Mountain View

4. July 24, 2025 – Happy Hollow Season of the Senior Safari, San Jose

5. August 2, 2025 – Asian Americans for Community Involvement Back-to-School Health Fair, San Jose

6. August 5, 2025 – San Martins Lions Club National Night Out, San Martin

7. August 5, 2025 – Morgan Hill National Night Out, Morgan Hill

8. August 15, 2025 – Morgan Hill Chamber Friday Night Music, Morgan Hill

9. August 16, 2025 – Cupertino Chamber Night Market, Cupertino

10. August 21, 2025 – San Jose Chamber BBQ, San Jose

11. August 28, 2025 – Happy Hollow Season of the Senior Safari, San Jose

12. August 30, 2025 – Santos Family Car Show, Alviso

13. August 30–31, 2025 – Silicon Valley Pride Parade and Festival, San Jose

14. September 6, 2025 – Capitol Park Goss Neighborhood Association National Night Out, San Jose

15. September 6–7, 2025 – Mountain View Art and Wine Festival Booth, Mountain View

16. September 13, 2025 – Rotary Club of Cupertino Silicon Valley Fall Festival, Cupertino

17. September 21–23, 2025 – WateReuse California Conference, San Diego

18. September 26, 2025 – Assemblymember Ahrens’ Inaugural Fall Harvest BBQ, Santa Clara

19. September 27, 2025 – Vovinam Viet Vo Dao 34th Annual Moon Festival, San Jose

20. September 28, 2025 – Stevens Creek Trail (FoSCT) Trailblazer Race, Mountain View

21. October 11, 2025 – Martial Cottle Park’s Fall Festival 2025, San Jose

22. October 11, 2025 – Guadalupe River Park Conservancy Pumpkins in the Park, San Jose 8 of 57
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23. October 11, 2025 – Cupertino Chamber Diwali Festival, Cupertino

24. October 18, 2025 – Valley Health Foundation Women's Leadership and Policy Summit, San Jose

25. October 25, 2025 – District 8 Fall Family Festival, San Jose

26. October 25, 2025 – Senator Cortese’s 3rd Annual Picnic by the Lake, San Jose

27. November 12–15, 2025 – Cal-IPC Symposium, Ventura

28. December 6, 2025 – Santa Visits Alviso Foundation Drive, Alviso

29. February 13, 2026 – ASCE SJ Younger Member High School Day, San Jose

30. February 13, 2026 – City of San Jose D1 and D10 w/ NAACP, San Jose

31. March 28, 2026 – CEEF/CUSD Run for Great Schools 5K and Fun Run, Cupertino

32. March 28, 2026 – CERT 5K Family Fun Run (D10), San Jose

33. April 18, 2026 – City of Milpitas Earth Day, Milpitas

34. April 25, 2026 – Acterra Love Our Earth Festival / WaterPaloooza, Palo Alto

35. April 25, 2026 – Morgan Hill Community Earth Day Festival, Morgan Hill

36. May 9, 2026 – Berryessa Art & Wine Festival, San Jose

37. May 23–24, 2026 – Morgan Hill Mushroom Mardi Gras, Morgan Hill

38. June 6–7, 2026 – 50th Annual Sunnyvale Wine & Art Festival, Sunnyvale

39. June 12, 2026 – WEPA Fest 2026, San Jose

40. June 13, 2026 – AACSA's 45th Annual Juneteenth Festival, San Jose

41. June 13, 2026 – Dia De Portugal, San Jose
Speakers Bureau Program
In FY26 (from July 2025 through June 2026), Valley Water's ‘Managing our Precious Resource Speakers Bureau Program’ reached the 11 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events.

Valley Water’s Speakers Bureau Program can customize presentations to update community groups on waterspecific issues and provide updates on projects in their area. The FY26 presentations that included flood preparedness information are listed below.

1. July 28, 2025 – Cory Neighborhood Association, San Jose

2. August 12, 2025 – Los Altos Kiwanis Club

3. September 4, 2025 – West San Jose Kiwanis Club

4. January 28, 2026 – The Forum, Palo Alto

5. February 27, 2026 – Valley Water’s Water Works Program (via Zoom)

6. April 2, 2026 – Valley Water’s 101 Academy

7. April 9, 2026 – Santa Teresa Catholic Church, San Jose

8. June 4, 2026 – Coin Laundry Association

9. June 8, 2026 – LAFCO (AM presentation), Sunnyvale

10. June 8, 2026 – LAFCO (PM presentation), Morgan Hill

11. June 9, 2026 – LAFCO (PM presentation), San Jose
V. 2026 SANTA CLARA COUNTY CRS USERS GROUP/PPI COMMITTEE MEETINGS – MONITORING AND EVALUATING THE 2021 PPI
The FY26 Santa Clara County CRS Users Group/PPI Committee meeting was held on May 21,2026. Attendance by CRS communities was high. Staff from some non-CRS communities, external stakeholders, and other interested parties were also in attendance. Agendas, meeting notes, and attendance sheets for each meeting are included (Attachments - ).

As required by CRS, the objective of the meeting was to monitor the implementation of the 2021 PPI, determine if the desired outcomes were achieved, and discuss whether any changes to the 2021 PPI were needed to complete this annual evaluation report. The PPI Committee agreed that the 2021 PPI messaging and projects would remain the same for the duration of the 2021 PPI, which sunsets in 2026. 9 of 57
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VI. MESSAGING – Other Initiatives
The multi-jurisdictional PPI Committee identified several possible opportunities in the 2021 PPI to expand on existing initiatives and may consider initiating newer ones as follows:

1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills yearly, including PG&E.

2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness information.

3. Expand on outreach to the Asian and Latino communities who live in flood-prone areas.

4. Expand on outreach to ‘hot spots’/flood-prone areas by hosting on-site or virtual public events.

5. Expand the reach to local homeowners’ associations (HOA)s and apartment associations (i.e., E ecutive Council of Homeowners ECH ).

6. Expand the reach to residents in historically underserved and low-income communities through partnerships with organizations that serve these communities (i.e., Second Harvest Food Bank and others).

7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas.

8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370).

9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

The messages the PPI Committee originally chose are still relevant to Santa Clara County. The committee will continue to increase its efforts to encourage people to prepare personal/family emergency plans and be floodready for the duration of the 2021 PPI. The PPI Committee will also continue coordinating efforts with Valley Water’s Education Outreach Program to promote flood preparedness in local schools.

The PPI Committee recommends continuing to use social media for messaging for the duration of the 2021 PPI.

Mobile usage among individuals has increased exponentially over the years, and online platforms are rapidly adjusting to mobile-friendly standards. This provides an excellent opportunity to modernize campaign ad efforts by utilizing social media and digital advertising to increase exposure and reach more residents in Santa Clara County. Furthermore, these modern advertising methods allow for specialized demographic targeting to reach a narrow and defined audience, improving the ability to reach vulnerable populations effectively.

In support of our preparedness messaging, the PPI Committee continues to promote the importance of having family emergency plans and kits ready before an emergency/flood event occurs.

The PPI Committee continues to promote the American Red Cross All-Hazard App, which monitors alerts for severe weather, including floods, and the Floodsmart.gov and Ready.gov websites. The communities will distribute American Red Cross Emergency Contact Cards at events throughout the county.

VII. CONCLUSION
Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY26. The 2021 PPI allowed PPI Committee members to mutually decide which flood risk reduction messages are most appropriate for our residents and to identify how to deliver them effectively. Participating in the 2021 PPI aims to enhance the effectiveness of the flood risk messages to residents, reduce flood risks within Santa Clara County, and earn valuable CRS credit points when identified outreach projects are implemented.

The CRS Users Group/PPI Committee will continue its outreach efforts through FY26. The 2021 PPI will sunset in FY26.
___________________________________________________________________________________ Attachments for submission to Valley Water Board, City Councils/Managers, and FEMA, as required:

1. Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee 2. Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY26 Outreach Project Accomplishments 3. Valley Water's FY26 Flood Awareness Campaign

4. May 21, 2026, SC County CRS Users Group/PPI Committee Meeting Agenda 10 of 57
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ATTACHMENT 1
Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee Community Local Government
Representative and Alternates External Stakeholders
County of Santa
Clara
Chris Freitas, Sr. Civil Engineer
Neville R. Pereira, PE, Development Services Manager,
Department of Planning and Development, Floodplain
Manager
Marsha Hovey, CADRE Board Chair
Cupertino Chad Mosley, Assistant Public Works Director/City Engineer, Public Works Department, Floodplain
Manager
Jennifer Chu, Senior Civil Engineer
Public Works Department
Jim Oberhofer, Emergency Coordinator
Cupertino ARES/RACES
Gilroy Gary Heap, City Engineer
Public Works Department
Jorge Duran, Senior Civil Engineer, Floodplain Manager
Public Works Department
Merna Leal, City of Gilroy resident
Los Altos Steven Golden, Senior Planner, Floodplain Manager Andrea Trese, Associate Civil Engineer
Christopher Wilson, Operations Manager,
Los Altos Suburban District, California Water
Company
Los Altos Hill Carl Cahill, City Manager, Floodplain Manager Nichol Bowersox, Public Works Director/
City Engineer
Christine Hoffmann, Assistant Engineer (DPW)
Phil Witt, General Manager Purissima Hills
Water District
Los Gatos WooJae Kim, P.E, Town Engineer
Parks and Public Works, Floodplain Manager
Annamaria Swardenski, Swardenski
Consulting
Milpitas Steven Erickson, City Engineer/Engineering Director, Floodplain Manager
Kan Xu, Principal Civil Engineer,
Engineering Land Development Section
Brian Petrovic, Associate Civil Engineer
Engineering Land Development Section
Elizabeth Koo, Administrative Analyst, Engineering Land Development Section
Warren Wettenstein, Chairman of the
Economic Development & Trade
Commission and President of the Milpitas
Chamber
Morgan Hill Maria Angeles, Senior Civil Engineer, Floodplain Manager, CFM
Charlie Ha, Supervising Civil Engineer
Engineering & Utilities Department
Swanee Edwards, City of Morgan Hill
resident
Mountain View Renee Gunn, Senior Civil Engineer, Public Works Department
Gabrielle Abdon, Assistant Engineer, CFM
Kevin Conant, PG&E
Palo Alto Rajeev Hada, Project Engineer, CFM
Public Works Department, Engineering Services Division, Floodplain Manager
Dan Melick, CERT Volunteer
City of Palo Alto resident
San Jose Arlene Lew, Principal Engineering Technician
Vivian Tom, Senior Transportation Specialist
Department of Public Works Development Services
Division
Shari Carlet, City of San Jose resident,
certified Floodplain Manager
Santa Clara Evelyn Liang, Senior Civil Engineer
Falguni Amin, Principal Engineer
Public Works – Engineering
Kevin Moore, Retired City Council member
Saratoga David Dorcich, PE, QSP/D, Associate Civil Engineer, Community Development Department, Floodplain
Manager
Rebecca Gallardo, Real Estate Agent for
Intero, a Berkshire Hathaway Affiliate,
servicing all areas of the Bay Area
Sunnyvale Tamara Davis, Senior Management Analyst Jeff Holzman, Director, Real Estate District Development Google
Agnes Veith, City of Sunnyvale resident
Valley Water Trisha Howard, Program Administrator
Paola Giles, Public Information Representative III
Sherilyn Tran, Office of Civic Engagement Unit Manager
Nikki Rowe, American Red Cross
Note: Since the development of the 2021 PPI there may have been changes to a community’s 2021 PPI Committee members (either the local government representatives and/or the e ternal stakeholders). Those member changes are noted on the meeting attendance sheets.
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

INPUT HERE ONLY
Community At Large (CAL) - Multilingual Communities - Groups with Special Evacuation Needs - New Residents, Visitors and Tourists Topic 1: Know your flood hazard Message 1A - Know your flood risk Message 1B - Contact your floodplain manager to find out if your property is in a floodplain Message 1C - Check if your home or business is in a Special Flood Hazard Area Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Topic 3: Protect people from the flood hazard Message 3A - Put your 3-day emergency kit together Message 3B - Follow evacuation orders Message 3C – Learn the best route to high ground Educate our community on flood protection and preparedness measures (VW OP #01) Multi-language Countywide Mailer (CWM) to every postal address in Santa Clara County (Topics 1-5 and 7, 8) Valley Water Communications
Each late October or November
All Santa Clara County CRS Communities
Effective the FY25 flood season (starting in October 2024), Valley Water no longer produces a Countywide Mailer (CWM) that promotes flood messaging. On 1/14/25, during Valley Water’s CRS 5-year cycle visit, we informed our ISO CRS Specialist, Marlene Jacobs, of this change. We explained that in place of the CWM, Valley Water now sends out the following two additional targeted mailers to residents and businesses in the FEMA-designated Special Flood Hazard Area (SFHA). Hard and soft copies are provided to all Santa Clara County cities and the county. Flood Tips Postcard includes all 9 PPI Topic Messages: https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/VW-Flood%20Po stcard-Vertical-bleed-CMYK-Outlined-Final.pdf Flood Trifold includes 5 PPI Topic Messages: https://online.flipbuilder.com/tkap/vbsr/ All Santa Clara County communities support and promote Valley Water’s outreach projects.

Topic 4: Protect your property from the flood hazard Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home Message 4C - Sandbags can offer protection against a foot or less of floodwater Message 4E - Get sandbags before a flood Topic 5: Build responsibility Message 5A - Build responsibly in floodplains Message 5B - Comply with development requirements Message 5C - Check with your local floodplain manager before you build Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan Message 7A: Develop an emergency plan Topic 8: Download disaster Apps Message 8A - Download disaster emergency apps Topic 9: Understand shallow flooding risks – don’t drive through standing water Message 9A - Understand shallow flooding risks - don’t drive through standing water FEMA’s message: “Turn Around Don't Drown .” 12 of 57
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

INPUT HERE ONLY
(VW OP #02) Distributes a soft copy of our Flood Safety Tips brochure for all SCC CRS communities’ use (print hard copies to distribute at events and/or post of flood preparedness webpages) (Topics 1-9) Valley Water Communications
Annually,November/ December
All Santa Clara County CRS Communities
In January 2026, Valley Water mailed out the trifold guide titled “You Live in a Flood Zone: Beware, Be Ready, Be Flood Safe.” This multilingual resource outlines actions residents can take to protect their lives and property before, during, and after a flood. Additionally, it includes a QR code that directs readers to valleywater.org/floodready for more tips and tools on flood preparedness. Link to Trifold In mid-October 2025, Valley Water released the 'Be Flood Safe' Social Media Toolkit for the 2025-2026 Flood Awareness Outreach Partner. This toolkit was made available for download to all partnering agencies, including CRS communities. It featured digital and social media banners and animations highlighting key calls to action: know your risk, sign up for emergency alerts, and find sandbags. Additionally, the toolkit included multilingual graphics showcasing essential tips and provided an option to request co-branded bill inserts and postcards. The toolkit includes the following items which contained messages for all nine flood awareness tips (PPI CRS message topics) for all Santa Clara County communities to use: ● Be Flood Safe ● Know your floopd risk ● Sign up for emergency alerts ● Get free sandbags ● Flood zone cards and banners ● Multilingual Flood Ready tips Cupertino distributes copies of Valley Water’s Flood Safety Tips at various fairs/events (i.e., Earth Day Festival) and provides additional copies for the public on display at City Hall.

Cupertino also has a direct link to Valley Water’s annual mailer and Flood Ready webpage on the City’s “Floodplain Management” webpage. Los Altos distributes brochures available at City Hall, library, and community center. They are also distributed at community events (emergency training, wine stroll, etc.). Morgan Hill hosted ‘National Night Out’ on August 5, 2025. Flood preparedness information (flood safety brochures, red ‘Get Flood Ready’ tote bags with emergency supply list, and emergency first aid kits) was distributed. Valley Water’s flood safety brochures were also available at City Hall. Mountain View promotes and distributes Valley Water’s Flood Safety Tips and emergency kits at fairs (i.e., Earth Day Celebration, Community Summer Kick-Off Event). Valley Water’s flood safety brochures are available at city hall. Palo Alto promotes and distributes Valley Water’s Flood Safety Tip and emergency kits at fairs (i.e., Earth Day Festival) and provides as an informational item on Utility Inserts sent every year. Valley Water’s flood safety brochures are available at city hall.

The City of Santa Clara has hard copy brochures available at city hall and central library. They are distributed at the yearly art & wine festivals as well. All Santa Clara County communities support and promote Valley Water’s outreach projects. (CUP OP #03) Flood notice in the local newsletter, “The Cupertino Scene” (Topics 1-9) City of Cupertino Each October
or November issue
N/A Cupertino changed the frequency of the local newsletter from monthly to quarterly. Therefore, the annual flood preparation article was published in the Fall 2025 edition of “The Cupertino Scene” (Aug-Nov). (LA OP #04) Two (2) newspapers ads, in the Los Altos Town Crier (Topics 1-5) City of Los Altos Each fall N/A Los Altos published two newspaper ads titled “Assess Your Flood Risk and Flood Insurance Availability” on 11/5/25 and on 11/12/25 in the Los Altos Town Crier. 13 of 57
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

INPUT HERE ONLY
(LAH OP #05) The town’s “Our Town” quarterly newsletter includes information on flood preparedness. The newsletter is mailed out town-wide and is also available online on the town’s website (Topics TBD during cycle visit) Town of Los Altos Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community. (LAH OP #06) The town distributes various flood preparedness and safety materials at events, including Valley Water’s annual floodplain mailer and promotional items (e.g., emergency starter kits, Get Flood Ready Emergency Supply Checklist tote bags, etc.), FEMA flood insurance information, ReadySCC, and American Red Cross Flood apps, AlertSCC, sandbag guidelines, flood protection project-specific notices, FEMA NFIP materials, and preparedness activity/coloring books, etc.) to the public Town of Los Altos Hills
Annually,spring and late summer
N/A Town of Los Altos Hills: No update available - non-CRS participating community. (MIL OP #07) “Flood Public Advisory” brochure to the community at large (Topics 1-6) City of Milpitas Each
December to January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2026, and will be sent out within the fiscal year going forward. This was sent out in four languages (English, Vietnamese, Spanish, and Chinese). (MH OP #08) Sends a citywide “Flood Report” brochure (Topics 1-9) City of Morgan Hill
Annually,close to or during the start of the rainy season N/A The City of Morgan Hill will mail out citywide the “2026 Flood Report” in August/September 2026.
(MV OP #09) Sends “The View” citywide newsletter, Winter version, includes information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) City of Mountain View
Fall newsletter edition
N/A Mountain View sent out “The View” for Fall/Winter 2025 with information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) (MV OP #10) Mails a utility bill insert to all resident and businesses that contains information on flood risk, flood safety, and the importance of buying flood insurance (Topics 9) City of Mountain View
Between July - September
N/A Mountain View sent out Valley Water’s Get Flood Ready flier as a utility billing insert to every City utility customer in Winter 2025/2026.
(PA OP #11) Sends the “Are You Ready for Winter Storms ’ flier (aka utilities insert) to all residents and businesses in the City, along with their utility bills (Topics 1-9) City of Palo Alto Each Fall N/A Palo Alto sent “Are You Ready for Winter Storms ” fliers to all residents and businesses along with their utility bills in September 2025. The social media ad campaign (i.e. Facebook, Instagram, Nextdoor) was also included in the utility bills that went out in September 2025. (PA OP #12) Sends out utility announcement, “Anytime it can rain, it can flood. Don’t get caught off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic) City of Palo Alto Each
March/April
N/A Palo Alto sent a utility announcement as an informational announcement on utility bills went out in December 2025. Effective FY23, the City’s Public Works Department shifted from the March/April time frame of this announcement, to December each year. (PA OP #13) The city distributes various flood preparedness and safety documents, including FEMA NFIP materials for public/policyholders City of Palo Alto Year Round N/A Palo Alto distributed flood preparedness documents, including the emergency starters kit, during Earth Day Event on 4/19/26 and MSC Open House on 7/26/2025 and also makes informational materials available in our HQ lobby. (SC OP #14) Mails out a citywide newsletter for residents and businesses called “Inside Santa Clara” (Topics 1-9) City of Santa Clara
Each fall N/A Santa Clara: The latest Inside Santa Clara issue was sent out in the biannual newsletter, with the flood information provided in the Fall/Winter 2025 Edition 14 of 57
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FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

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Educate our community on flood protection and preparedness measures Increase in ‘hits’ on Valley Water and communities Flood Protection Resources webpage These website projects are credited under Activity 350 – Flood Protection Information, element c). Flood protection website (WEB), not credited under Activity 330 Note: To receive any WEB credit, the community’s website must meet the following criteria: The community must check the website’s links at least monthly, and fix those that are no longer accurate. At least annually, the community must review the content to ensure that it is still current and pertinent (VW OP #15) Flood Ready webpage: Flood & Safety, Flood Protection Resources, includes floodplain and countywide mailers https://www.valleywater.org/bfloodready Valley Water Year Round All Santa Clara
County CRS Communities
Valley Water continues to maintain/update our Flood Ready landing page to ensure content is relevant and current and that there are no broken links. At the May 2025 CRS Users Group/PPI Committee Meetings, CRS communities were reminded to review/update their respective flood protection resources landing pages. At the 5/14/25 CRS Users Group/PPI Committee Meeting (agenda item 4), there was discussion regarding Valley Water’s webpage redesign, including updates to our Flood Ready landing page. Cupertino’s “Floodplain Management” webpage has a link that redirects to Valley Water’s Flood Ready landing page. Gilroy’s “Flood Management” and “Emergency Preparedness” web pages link to Valley Water’s Flood ready landing page. Los Altos’ “Floodplain Management Information” web page links to Valley Water’s Flood Ready web page. Morgan Hill’s “Floodplain Management” landing page redirects to Valley Water’s Flood Ready landing page. Mountain View’s “Flood Protection and Insurance Information” webpage links to Valley Water’s Flood Ready web page. Palo Alto’s “Flood Information and Winter Storm Preparedness” webpage redirects to Valley Water’s Flood Ready landing page. City of Santa Clara’s “Flood Protection Information” web page redirected to Valley Water’s Flood Ready page. All Santa Clara County communities flood protection resource landing pages redirect to Valley Water’s Flood Ready landing page. 15 of 57
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FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
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denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
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(ALL OP #16) All communities’ website flood protection resources webpage includes language that contains the three additional PPI priority messages noted below: 7. Develop an emergency plan 8. Download disaster apps 9. Understand shallow flooding risks––don’t drive through standing water (Above-noted numbering are listed in order of the 2021 PPI).

All Santa Clara County Communities
Year Round N/A Valley Water’s flood protection resources landing page includes the top 6 CRS priority topic messages, as well as the 3 additional messages identified in the 2021 PPI (page 45). Reminders to verify that the required language/links were on all community's websites were discussed at both the 3/26/24 and 5/29/24 CRS Users Group/PPI Meetings. Cupertino’s “Floodplain Management” webpage has a link to Valley Water’s annual mailer which includes the CRS 9 topics. Gilroy’s “Emergency Preparedness”' webpage redirects to Valley Water’s Flood Ready landing page, ‘9 Essential Tips to Get Flood Ready.’ Our Emergency Preparedness page also includes topics 7, 8, and 9. Morgan Hill’s “Flood Information, Floodplain Management” webpage will include a link to the “2026 Flood Report” in August/September 2026. The “2026 Flood Report” will include the CRS 9 topics. Mountain View’s “Flood Protection and Insurance Information” webpage has a link to Valley Water’s annual mailer which includes the CRS 9 topics. Palo Alto’s utility insert includes all three additional PPI priority messages, and the Flood Information and Winter Storm Preparedness website has a link to the utility insert which shows the three additional PPI. City of Santa Clara’s “Flood Protection Information” web page includes resources for preparedness. (SCC OP #17) Hosts a “Storm and Flood Information and Resources” webpage available for all residents in the county, includes re-directing to www.floodsmart.gov https://www.sccgov.org/sites/opa/Pages/storm.aspx Santa Clara County Office of Public Affairs
Year Round N/A Santa Clara County: No update available - non-CRS participating community (SCC OP #18) Hosts a “Flood Safety Information” webpage, includes re-directing to www.valleywater.org/floodready https://cpd.sccgov.org/flood-safety-information Santa Clara County Consumer Protection Division
Year Round N/A Santa Clara County: No update available - non-CRS participating community (SCC OP #19) Hosts a “Be a Prepared Community Member” webpage that includes emergency preparedness information https://emergencymanagement.sccgov.org/be-prepa red-community-member Santa Clara County Office of Emergency Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community (SCC OP #20) Hosts a “People with Access and Functional Needs (AFN)” webpage https://emergencymanagement.sccgov.org/people-a ccess-and-functional-needs-afn Santa Clara County Office of Emergency Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community 16 of 57
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FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
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(CUP OP#21) Hosts a “Citizen Preparedness” webpage that includes emergency preparedness information, includes re-directing to Valley Water’s www.valleywater.org/floodready webpage https://www.cupertino.org/residents/community-servi ces-programs/emergency-services/citizen-preparedn ess City of Cupertino Office of Emergency Services
Year Round N/A Cupertino has archived the “Citizen Preparedness” webpage and created a new “Floodplain Management” webpage: https://www.cupertino.gov/Your-City/Departments/Public-Works/Permitting-Development-Serv ices/Floodplain-Management (GIL OP #22) The city hosts an “Emergency Preparedness” webpage Emergency Preparedness Gilroy, CA - Official Website (cityofgilroy.org) (listed in Appendix B) City of Gilroy Fire Department
Year Round N/A Gilroy continues to maintain an “Emergency Preparedness” webpage, including a link that redirects to Valley Water’s Flood Ready landing page, the National Weather Service webpage, Ready.gov, FloodSmart.gov, and the City’s Flood Management webpage. The Emergency Preparedness webpage is reviewed once a month and updated as needed. (LA OP #23) The city’s Public Works Department hosts a ‘Flood Zone Information’ webpage on its website (listed in Appendix B) https://www.losaltosca.gov/publicworks/page/flood-z one-information City of Los Altos Public Works Department
Year Round N/A Los Altos’ webpage is updated as needed. The webpage URL is:
https://www.losaltosca.gov/422/Floodplain-Management-Information (LAH OP #24) The town hosts a “Flood Information” webpage on the town’s website. This webpage includes information on the PPI nine topics, including a supporting message. The webpage redirects to the following key resource websites: www.valleywater.org/floodready, www.floodsmart.org, www.ready.gov, and www.weather.gov Town of Los Altos Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community. (LG OP #25) The town’s website encourages residents and businesses to purchase flood insurance and redirects visitors to www.floodsmart.gov Town of Los Gatos
Year Round N/A Town of Los Gatos: No update available - non-CRS participating community (MIL OP #26) The city’s’ website has a “Flood Information” webpage that contains information on several of the PPI message topics; the webpage also redirects to Valley Water, FEMA, NOAA, www.floodsmart.gov, www.Ready.gov, and USGS webpages The city’s website also has a “Important Flood Hazard Information” webpage that contains information on several of the PPI message topics; the webpage also redirects to Valley Water, FEMA, NOAA, www.floodsmart.gov (listed in Appendix B) https://www.ci.milpitas.ca.gov/milpitas/departments/e ngineering/flood-information/ City of Milpitas Engineering Department
Year Round N/A Milpitas: On-going.

Link: https://www.milpitas.gov/280/Flood-Information
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FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

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(MH OP #27) The city’s website has a “Flood Information, Floodplain Management” webpage that contains city’s flooding information which redirects to their Floodplain Management page and includes a link to the city’s latest annual “Flood Report.” The webpage redirects Valley Water’s flood ready webpage and also contains FEMA flood information http://www.morgan-hill.ca.gov/747/Flood-Information Floodplain Management City of Morgan Hill, CA - Official Website City of Morgan HillEngineering LandDevelopment
Year Round N/A Morgan Hill’s “Flood Information, Floodplain Management” webpage will include a link to the “2026 Flood Report” brochure which will be mailed out citywide in August/September 2026. (MH OP #28) The city’s website has an “Emergency Preparedness’ webpage (listed in Appendix B) http://www.morgan-hill.ca.gov/133/Emergency-Prepa redness City of Morgan Hill Police Department
Year Round N/A Morgan Hill continues to maintain its “Emergency Preparedness” landing page.

The Emergency Preparedness landing page promotes “Do 1 Thing”, a 12-month program with a goal of assisting the community to be better prepared for emergencies and disasters. (MV OP #29) Hosts a “Flood Protection and Insurance Information” webpage on its website (listed in Appendix B) www.mountainview.gov/depts/pw/flood_protection.as p City of Mountain View Public Works Department
Year Round N/A City of Mountain View’s “Flood Protection and Insurance Information” web page includes resources for preparedness and links to Valley Water’s Floodplain Mailer. (PA OP #30) Hosts a “Floodplain Management” webpage (listed in Appendix B) https://www.cityofpaloalto.org/gov/depts/pwd/stormw ater/floodzones.asp City of Palo Alto Public Works Department
Year Round N/A Palo Alto continues to host the “Floodplain Management” webpage that has all relevant information regarding flood plain management topics.
(PA OP #31) Hosts a “Flood Safety Tips” webpage www.cityofpaloalto.org/storms; flood_safe_11-16.cdr (cityofpaloalto.org) City of Palo Alto Public Works Department
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm Preparedness Webpage” which has links to the “Flood Safety Tips” flier under ‘Before the Storm Additional Information.’ (PA OP #32) Hosts a ‘Creek Monitor’ webpage (listed in Appendix B) https://www.cityofpaloalto.org/gov/depts/pwd/creek_ monitor/default.asp City of Palo Alto Public Works Department
Year Round N/A Palo Alto continues to host the real time creek monitor webpage that warns residents of imminent danger of flooding.
(PA OP #33) Hosts a “Flood Information and Winter Storm Preparedness” web page which contains useful information for flood readiness (listed in Appendix B) https://www.cityofpaloalto.org/services/public_safety/ flood_information_winter_storms/default.asp City of Palo Alto Office of Emergency Services
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm preparedness” website has useful information on flood preparedness for before storm, during storm and after storm. (SJ OP #34) The city’s webpages includes a “Flood Hazard Zones” webpage which includes information of flood preparedness https://www.sanjoseca.gov/your-government/depart ments/public-works/development-services/floodplain -management City of San Jose Public Works, Development Services
Year Round N/A San Jose: Website includes flood zone and flood smart information. Updated link:
https://www.sanjoseca.gov/your-government/departments-offices/public-works/development-s ervices/flood-hazard-zone (SC OP #35) The city’s “Flood Protection Information” webpage contains valuable information on flood related topics https://www.santaclaraca.gov/our-city/departments-g-z/public-works/engineering/design-engineering/flood-protection (also listed in Appendix B) City of Santa Clara
Year Round N/A Santa Clara: Website is updated and maintains flood topic information (SAR OP #36) The city’s website encourages residents/businesses to purchase flood insurance and redirects visitors to www.floodsmart.gov City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community 18 of 57
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FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
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Outreach Projects Accomplishments

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(SAR OP #37) The city has a “Staying Safe, Winter Storms” webpage. They have also linked the city’s Winter Storms webpage to Valley Water’s Flood Ready webpage https://www.saratoga.ca.us/218/Winter-Storms City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community (SUN OP #38) The city has a “Flood Protection” webpage Sunnyvale, CA - Flood Protection (listed in Appendix B) City of Sunnyvale
Year Round N/A Sunnyvale: The City continues to maintain its flood protection website.

Topics 1-9 and supporting messages Flood Awareness Media Campaign, including social media Educate our community on flood protection and preparedness measures (VW OP #39) Conducts a flood awareness media campaign, reaching the community at large, including our multilingual community. Many of the Santa Clara County CRS Communities recognize Valley Water’s Flood Awareness Campaign and link it on their community’s flood information web page and redirect to Valley Water’s Flood Ready webpage (Topics 1-9) Campaign features social media videos and postings on various platforms (i.e., Facebook, Twitter, Instagram, Nextdoor, etc.), digital banners, newspaper advertorials, radio ads, billboards, utility bill inserts for communities to use, communities redirect to ValleyWater.org/FloodReady and television/mobile ads targeting residents who live in flood-prone areas and multilingual ethnic communities Valley Water Communications
Annually, for the duration of the rainy season, typically from November to April All Santa Clara County CRS Communities
Valley Water's FY26 Flood Awareness Campaign centered around the theme, You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe. The outreach utilized digital geo-targeting technologies to effectively reach businesses and residents within the flood zone. The primary goals of the campaign were to raise awareness about flood risks, encourage residents to sign up for emergency alerts, and inform them on how to obtain sandbags. Additionally, the campaign highlighted our Surface Water Data Portal, where residents can access the latest information regarding local creek and reservoir levels. To enhance Valley Water’s community outreach efforts, an educational paid advertising campaign was implemented. Polling results from the previous winter campaign informed this advertising initiative, allowing us to better understand our target audiences and their levels of awareness. The Flood Awareness Campaign ran for six months, from October 2025 to February 2026, at a total cost of $380,00. This campaign combined outdoor and digital geo-targeted advertising, supplemented by three direct multilingual mailings sent to approximately 48,154 homes and businesses located in or near high-risk flood areas, as designated by the FEMA Special Flood Hazard Area (SFHA). See Attachment 3 of the FY26 Annual Evaluation Report for flood awareness campaign and post campaign survey details. Los Altos included an insert provided by Valley Water to all residents and businesses via a refuse collection bill insert in November 2022 (non-residential) and January 2023 (residential). Morgan Hill’s flood preparedness outreach efforts for FY26 are listed below: ● August 5, 2025 - Hosted ‘National Night Out.’ Flood preparedness information (flood safety brochures and red ‘Get Flood Ready’ tote bags with emergency supply list), and emergency first aid kits were distributed to the public. ● September 3, 2025 - Proclaimed September 2025 as National Preparedness Month. All Santa Clara County communities support and promote Valley Water’s outreach projects. 19 of 57
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FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
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Outreach Projects Accomplishments

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(VW OP #40) As part of the flood awareness campaign, a ‘Get Flood Ready, Social Media and Web Resources Guide’ is provided to all cities/county in Santa Clara County for their use as part of their outreach efforts Valley Water Upon the
completion of the annual FPM
All Santa Clara County CRS Communities
In November 2025, Valley Water released the 'Be Flood Safe' Social Media Toolkit for the 2025-2026 Flood Awareness Outreach Partner. This toolkit was made available for download to all partnering agencies, including CRS communities. It featured digital and social media banners and animations highlighting key calls to action: know your risk, sign up for emergency alerts, and find sandbags. Additionally, the toolkit included multilingual graphics showcasing essential tips and provided an option to request co-branded bill inserts and postcards. See Attachment 3 of the FY26 Annual Evaluation Report for flood awareness campaign and post campaign survey details. Los Altos has included links to the flood awareness campaign web resources in electronic newsletters during the 2022/2023 flood season and on the city’s website.

Morgan Hill’s Public Information utilizes Valley Water’s Get Flood Ready social media and resources in the City's social media, City website, and City newsletters as they deem applicable on any given period. Mountain View’s “Flood Protection and Insurance Information” webpage has links to Valley Water’s Get Flood Ready webpage. Palo Alto has Valley Water’s Flood Awareness Campaign linked on the City’s Flood Information and Winter Storm Preparedness website. Santa Clara has Valley Water’s Flood Awareness Campaign linked on the City’s Public Works, Engineering, Flood Protection Information landing page on their website.

All Santa Clara County communities flood protection resource landing pages redirect to Valley Water’s Flood Ready landing page. (SCC OP #41) Shares Valley Water’s digital social media resource links during the flood season. The “Floods Follow Fires. Are you Ready ” and “Got Sandbags” messages redirect to Valley Water’s website. Messages are used on social media, short form newsletter, short form email, web, and Nextdoor Santa Clara County Office of Emergency Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community (CUP OP #42) Recognizes the robust social media campaign led by Valley Water and has linked the city’s main flood preparation webpage to Valley Water’s Flood Ready webpage City of Cupertino Year Round N/A Cupertino continues to maintain the “Floodplain Management” webpage, including a link that redirects to Valley Water’s Flood Ready webpage.
(GIL OP #43) The city recognizes Valley Water’s Flood Awareness Campaign and has linked the city’s main flood webpage to Valley Water’s Flood Ready webpage City of Gilroy Year Round N/A Gilroy: The “Emergency Preparedness” and Public Works “Flood Management” webpage both link to Valley Water’s Flood Ready webpage.
(LAH OP #44) The town recognizes Valley Water’s Flood Awareness Campaign and has linked the town’s main flood webpage to Valley Water’s Flood Ready webpage Town of Los Altos Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community (LG OP #45) Recognizes Valley Water’s Flood Awareness Campaign and has linked the Town’s main flood webpage to Valley Water’s Flood Ready webpage Town of Los Gatos
Year Round N/A Town of Los Gatos: No update available - non-CRS participating community 20 of 57
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FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
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Outreach Projects Accomplishments

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(MV OP #46) The city does a social media notification about storm preparation for winter storms ahead of time. The notification directs residents to their “Flood Protection and Insurance Information” webpage. The city has also linked the city’s webpage to Valley Water’s Flood Ready webpage City of Mountain View
Year Round N/A Mountain View shared several social media posts before, during and after the major rain events during the winter. Posts included information on preparation, forecasts for rain events and real time updates on current flooding. (SC FRP #47) City publishes social media posts, on Facebook, Twitter, and other platforms, focused on safety. The city has prepared a pre-flood plan (FRP) for public information projects that will be implemented before, during, and after a storm/flood, as well as identifying who is responsible for posting these messages, what type of events they apply to, what social media platforms to post to and how often City of Santa Clara Office of Emergency Services
During the storm season
N/A Santa Clara: Information was posted on social media for flood awareness week led by City Streets Division.
(SJ OP #48) Recognizes Valley Water’s Flood Awareness Campaign and has linked the city’s main flood webpage to Valley Water’s Flood Ready webpage. Keeps Valley Water’s floodplain mailer static location at City Hall for residents to pick-up and is also distributed at various events throughout the year City of San Jose Year Round N/A San Jose places Valley Water’s FPM at City Hall and their website redirects to Valley Water’s Flood Ready webpage. The City recognizes and supports Valley Water’s Flood Awareness Campaign. (SAR OP #49) Recognizes Valley Water’s Flood Awareness Campaign and has linked the city’s main flood webpage to Valley Water’s Flood Ready webpage City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community (SAR OP #50) The city does a social media notification about storm preparation for winter storms ahead of time City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community (SUN OP #51) The city actively posts flood safety and preparedness messaging through social media platforms (i.e., Facebook and Twitter) City of Sunnyvale Environmental Services
During the rainy season (October – March)
N/A Sunnyvale: City staff posted information to Facebook regarding keeping the storm drain clear to prevent clogging.
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FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
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Topics 1-9 and supporting messages Community Events – Distribute flood preparedness materials to the community Educate our community on flood protection and preparedness measures Increase in ‘hits’ on Valley Water and cities Flood Protection Resources pages and improve Valley Water’s Flood Campaign results Residents less stress during emergencies and better prepared before a flood event (VW OP #52) Copies of Valley Water’s multilanguage floodplain mailer is made available to all Santa Clara County CRS Communities to disseminate at various events, including keeping the mailer static in lobby areas for visitors to pick-up. Valley Water attends various communities’ events/fairs throughout the county and disseminates flood readiness materials, including various FEMA flood-related publications and Valley Water flood ready materials (Topics 1– 9) Valley Water Annually,
September - May
All Santa Clara County CRS Communities
The below table reflects the quantities requested/sent by/to the agencies. Copies of Valley Water’s FPM were delivered in early January 2026. Community Floodplain Mailer City of Cambell 25City of Cupertino 50 City of Gilroy 25
City of Los Altos 50Town of Los Altos Hills 25Town of Los Gatos 25City of Milpitas 50City of Monte Sereno 25City of Morgan Hill 150 City of Mountain View 25City of Palo Alto 100City of San Jose 50 City of Santa Clara 25County of Santa Clara 25City of Saratoga 25City of Sunnyvale 25Valley Water CRS Program 150 The FPM is posted on our website https://online.flipbuilder.com/tkap/fbzo/ Cupertino distributes copies of Valley Water’s Floodplain Mailer at various fairs/events and provides additional copies for the public on display at City Hall. Los Altos distributes copies of the Valley Water’s Floodplain Mailer and postcards at City Hall and Community Center buildings. Mountain View distributes copies of Valley Water’s Floodplain Mailer and postcards at City Hall and during tabling events such as Earth Day. Palo Alto distributes Valley Water’s multi-language floodplain mailer during fairs during Earth Day event and Palo Alto’s Open House every year. Santa Clara: Fliers and additional information are currently at city hall and public library. All Santa Clara County communities support and promote Valley Water’s outreach projects. (CUP OP #53) Distributes flood readiness outreach materials at various events/ facilities City of Cupertino Year Round,
as needed
N/A Cupertino distributes copies of Valley Water’s Floodplain Mailer and other promotional items provided by Valley Water at various fairs/events and provides additional copies of the mailer for the public on display at City Hall. (GIL OP #54) Participates in two fair/events: Gilroy Garlic Festival (GF) and city’s Public Works Week Community Open House (PWWCOH) City of Gilroy End of July
(GF) Typically, in May(PWWCOH)
N/A Gilroy: There was no Garlic Festival (due to the shooting at this festival in July 2019, the City has postponed this event indefinitely), so no materials were distributed at this event. However, on August, 2025, the City hosted National Night Out where flood readiness materials were distributed. Materials were also distributed during the PWWCOH on May 20, 2026. (LAH OP #55) Hosts two events - Earth Day (ED) and the Town Picnic (TP) Town of Los Altos Hills
Annually,Spring (ED) and late Summer (TP)
N/A Town of Los Altos Hills: No update available - non-CRS participating community 22 of 57
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FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

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(MIL OP #56) Distributes FEMA flood-related publications at various events City of Milpitas Year Round N/A Milpitas: Ongoing. Distributed flood ready kits and informational publications on Earth Day event on April 18, 2026, National River Cleanup Day event on May 16, 2026, and the City Farmer's Market on June 21, 2026. (MV OP #57) The city participates Mountain View Art & Wine Festival (MVA&WF) and Thursday Night Live (TNL) and distributes flood preparedness information City of Mountain View
Each September (MVA&WF) Months of June/July (TNL)
Valley Water Mountain View attends various events such as Earth Day and Public Works Week and distributes flood readiness fliers and handouts during these events. (PA OP #58) Staff hosts a flood readiness table at city’s annual Earth Day (ED) event and at the city Municipal Corporation Open House (MCOH). Upon request, the city also participates in other fairs and promotes flood readiness, including Creekwise mailer/brochure City of Palo Alto Each April
(ED) and July (MCOH)
Can vary depending on requests made to City to support fairs Palo Alto hosted a flood readiness table at the Earth Day Event on 4/19/26 and hosted a table at the City Municipal Corporation Open House on 7/26/25(FY26). (SJ OP #59) Staff hosts and participates in the ‘Building Permits and Home Safety Open House.’ The city’s also hosts ‘Pumpkins in the Park’ event which Valley Water staff participates in and promotes flood preparedness City of San Jose Each May and
October
Valley Water San Jose hosts the annual Building and Home Safety Open House. This year’s open house was held on 5/22/25. The City also hosted “Pumpkins in the Park” on 10/12/24. Valley Water hosted an information booth and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual floodplain mailer. (SC OP #60) City hosts a flood readiness table at the Art & Wine Festival. Valley Water also sponsors a table at the festival promoting flood preparedness and distributes various flood readiness materials to the community City of Santa Clara
Each September
N/A Santa Clara: Flood readiness table was set-up at Arts & Wine Festival September 2025.

Flood promotional packets and fliers provided by Valley Water were distributed to visitors.

Less damage due to the floods; improve sandbag distribution Fewer accidents and rescues (SUN OP #61) City has permanent “Road May Flood” street signs in areas of the City prone to flooding and promotes the “Flood Zone Look Up” featured on the city’s website City of Sunnyvale
Year Round N/A Sunnyvale: Ongoing. City staff still promote the use of the “Flood Zone Lookup.” Increase in inquiries on retrofitting measures. Decrease the number of repairs and elevations without permits. Increase number of repairs with permits Ensure people who are interested in protecting their property from flooding are getting the help they need Keep families safe (CUP OP #62) The city offers Flood Protection Assistance, Property Protection Advice. Staff provides in-person flood risk consultation at the front counter and/or site visits when requested City of Cupertino Year Round N/A Cupertino: Ongoing. The City maintains a log of FEMA-related requests. (MIL OP # 63) The city offers Flood Protection Assistance, Property Protection Advice and provides in-person flood risk consultation at the front counter City of Milpitas Year Round N/A Milpitas: Ongoing. City maintains logs of FEMA-related requests. 23 of 57
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

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(SC OP #64) The city offers Flood Protection Assistance, Property Protection Advice City of Santa Clara
Year Round N/A Santa Clara: On-going per requests to the city Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Cleaner streams and fewer dumping violations Fewer debris blockages during high-flow events Drainage inspectors report fewer calls and a decrease in the amount of trash removed (VW OP #65) “Do Not Dump”/illegal dumping message is sent each year to all Santa Clara County residents in Valley Water’s CWM and FPM Valley Water Communications
Each late October or November (CWM) Each November/ December (FPM) All Santa Clara County CRS Communities
Valley Water’s FY26 FPM included the 'Do Not Dump/Illegal to Dump' (Topic 7 - Keep creeks clean and flowing, page 5) messaging. Additionally, Valley Water’s website ‘Get Flood Ready Essential Tips’ landing page contains ‘Keep debris and trash out of our streams,’ and the, dump, or drain anything in creeks’ under the ‘Flood Safety Advice: Before a Flood’ section., and our ‘Report Creek Blockages and local street flooding’ promotes the do not dump/illegal dumping message. https://www.valleywater.org/flooding-safety/flood-ready https://www.valleywater.org/flooding-safety/flood-ready/flood-safety-advice https://www.valleywater.org/flooding-safety/flood-ready/report-creek-blockages-local-flooding Valley Water hosted Coastal Cleanup Day (CCD) in September 2025 and National River Cleanup Day (NRCD) in May 2026 National River Cleanup Day. Reports are available here https://cleanacreek.org/past-results-2/ Several Santa Clara communities participate in these clean-up events. Cupertino’s “Floodplain Management” webpage has a link to Valley Water’s Floodplain Mailer. The City also includes the “Do Not Dump” messaging in The Cupertino Scene’s annual flood preparedness article. Morgan Hill includes this message in their annual Flood Report. The 2026 Flood Report will be posted on the City’s “Floodplain Management” landing page in August/September 2026. Mountain View’s “Flood Protection and Insurance Information” webpage has a link to Valley Water’s Floodplain Mailer and notes who to call in the city to report illegal dumping.

Palo Alto has Valley Water’s CWM and FPM linked on the City’s Flood Information and Winter Storm Preparedness website. All Santa Clara County communities support and promote Valley Water’s outreach projects. (VW OP #66) “Do Not Dump” signs placed by waterways/channels Valley Water O&M
Year Round N/A Valley Water’s Operations & Maintenance continues its practice of placing ‘Do Not Dump’ signs on waterways/ channels. All Santa Clara County communities support and promote Valley Water’s outreach projects. (VW OP #67) Lists Pollution Hotline number in all Project Notices Valley Water Communications
Year Round N/A Valley Water’s website includes the pollution hotline number:
https://www.valleywater.org/flooding-safety/flood-ready https://www.valleywater.org/flooding-safety/flood-ready/report-creek-blockages-local-flooding All Santa Clara County communities support and promote Valley Water’s outreach projects. 24 of 57
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
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FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

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(SCC OP #68) Storm Drain Stenciling/Medallion Program
Santa Clara County
Year Round All Santa Clara
County CRS Communities
Mountain View installs Stenciling/Medallion on all catch basins and inlets in the public right of way. Palo Alto installs Storm Drain Stenciling/Medallion on all public right of way catch basin and inlets. City of Santa Clara: Medallion installed on public catch basins/inlets. Santa Clara County: No update available - non-CRS participating community. (SUN OP #69) The city’s “Horizon” newsletter, includes Do Not Dump messaging City of Sunnyvale
Annually, fall N/A Sunnyvale: The City still produces the Horizon newsletter and includes a “Do Not Dump” message. It was published in fall 2025.
(ALL OP #70) Developments that are modifying or constructing new catch basins/storm drains/inlets are required, per the below-noted permits, to stencil the “No Dumping Flows to Bay.” In addition, some of these cities require all bid documents for capital projects which are modifying or constructing new catch basins, and require the contractors to install the same stencil. The program is also highlighted on cities’ websites. ▪ South County municipalities are subject to the statewide “Phase II” NPDES Permit ▪ North County municipalities are subject to the SF Bay Municipal Regional Stormwater NPDES Permit All Year Round N/A Valley Water mark’s each inlet with a “No Dumping Flows to Bay” message on Valley Water properties. Cupertino requires all storm drain inlets to include a medallion with “NO DUMPING - FLOWS TO CREEK/BAY” for development projects. Gilroy requires all new storm inlets and catch basins to include a stencil or medallion with no dumping, flows to creek/waterway language for development projects.

Morgan Hill requires all storm drain inlets and catch basins within the project area of development applications to be stenciled with prohibitive language (such as: “NO DUMPING – DRAINS TO CREEK”) and/or graphical icons to discourage illegal dumping. Mountain View requires all storm drain inlets to include a medallion with “NO DUMPING - FLOWS TO CREEK/BAY” for development projects. Palo Alto requires all storm drain inlets to include a medallion with “NO DUMPING-FLOWS TO CREEK/BAY” for development projects. City of Santa Clara provides and installs “No Dumping Flows to Bay” medallions near each catch basin for any new storm drain inlets constructed as part of a project per the City specifications. (CUP OP #71) The city’s annual flood notice in the local newsletter, ‘The Cupertino Scene,’ contains dumping is illegal messaging and how to report City of Cupertino Annually,
October -November
N/A Cupertino includes the “Do Not Dump” messaging in The Cupertino Scene’s annual flood preparedness article.
(CUP OP #72) Participates in clean-up events: the annual National River Clean-up Day (NRCD) and Coastal Clean-Up Day (CCD). They coordinate with Valley Water on both these clean-up efforts. The city also participates in Valley Water’s Adopt-a-Creek Program City of Cupertino Each May
(NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Cupertino participated in Coastal Clean-Up Day on 9/20/25 and National River Clean-Up Day on 5/16/26. The City no longer participates in Valley Water’s Adopt-a-Creek Program. (LAH OP #73) The town participates in annual clean-up events: National River Clean-up Day (each May) and Coastal Clean-up Day (each September) and coordinates volunteers. They coordinate with Valley Water on both these clean-up efforts. The town also participates in Valley Water’s Adopt-a-Creek Program Town of Los Altos Hills
Each May (NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Town of Los Altos Hills: No update available - non-CRS participating community. (MIL OP #74) “Flood Public Advisory” brochure contains dumping is illegal messaging and how to report City of Milpitas Annually from
December to January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2026, and will be sent out within the fiscal year going forward. This was sent out in four languages (English, Vietnamese, Spanish, and Chinese). 25 of 57
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

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(MIL OP #75) Participates in annual clean-up events: National River Clean-up Day (NRCD) and Coastal Clean-Up Day (CCD). They coordinate with Valley Water on both these clean-up efforts. The city also participates in Valley Water’s Adopt-a-Creek Program City of Milpitas Each May
(NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Milpitas: CCD was held on September 20, 2025. NRCD was held on May 16, 2026. (MH OP #76) “Flood Report” contains message on keeping debris and trash out of streams – Do Not Dump messaging City of Morgan Hill
Annually,
close to or during the start of the rainy season
N/A Morgan Hill’s “2026 Flood Report” brochure will contain Do Not Dump messaging. (PA OP #77) “Are You Ready for Winter Storms ” utilities insert contains the Do Not Dump and report illegal dumping messages City of Palo Alto Each fall N/A Palo Alto includes Do Not Dump and Report Illegal Messages on City’s utility insert that was sent out in September 2025.
(PA OP #78) Utility bill insert includes a ‘Utility Announcement on Flood Safety Tips,’ including Protect natural floodplains - keep rain gutters and drainage channels free of debris City of Palo Alto Annually,
March-April
N/A Palo Alto includes Protect Natural Floodplains-keep rain gutters and creeks free of debris messages on flood safety tips sent as Utility Announcement and the flier sent as an attachment on utility bills every year. (PA OP #79) Participates in annual clean-up events: National River Clean-up Day (NRCD) and Coastal Clean-Up Day (CCD). They coordinate with Valley Water on both these clean-up efforts. Additionally, the city participates in Valley Water’s Adopt-a-Creek Program City of Palo Alto Each May
(NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Palo Alto participates every year during National River Clean-up Day on Matadero and Adobe Creek. Palo Alto also participates in the multi-jurisdictional effort on creek clean-up of San Francisquito Creek. (PA OP #80) Clean-ups of trash booms located in Matadero Creek and Adobe Creek are done annually on an as-needed basis. The city also assesses its hot spots and cleans up the local drainage system on an ongoing basis and part of its operations and maintenance City of Palo Alto Annually,
as needed
N/A Palo Alto City staff continue clean-ups of trash booms on Matadero Creek and Adobe Creek, assess hot spots and clean ups on an ongoing basis on the entire City’s storm drain network system. (SUN OP #81) “Horizon” newsletter includes a “Know How to Be FloodSafe” article that promotes the Do Not Dump message City of Sunnyvale
Each October, Fall Edition
N/A Sunnyvale: The City still includes a “flood Safe” message in the fall Horizon. It was published in fall 2025.
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
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Outreach Projects Accomplishments

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Residents and Businesses in the Special Flood Hazard Area (SFHA) - Low Lying Areas, Along Rivers and Creeks - Coastal Communities at Risk for Sea Level Rise/Tsunamis - Repetitive Loss (RL) Areas Topic 1: Know your flood hazard Message 1A - Know your flood risk Message 1B - Contact your floodplain manager to find out if your property is in a floodplain Message 1C - Check if your home or business is in a Special Flood Hazard Area Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Topic 3: Protect people from the flood hazard Message 3A - Put your 3-day emergency kit together Message 3B - Follow evacuation orders Message 3C – Learn the best route to high ground Topic 4: Protect your property from the flood hazard Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home Message 4C - Sandbags can offer protection against a foot or less of floodwater Message 4E - Get sandbags before a flood Topic 5: Build responsibility Message 5A - Build responsibly in floodplains Message 5B - Comply with development requirements Message 5C - Check with your local floodplain manager before you build Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan Message 7A: Develop an emergency plan Topic 8: Download disaster Apps Message 8A - Download disaster emergency apps Topic 9: Understand shallow flooding risks – don’t drive through standing water Message 9A - Understand shallow flooding risks - don’t drive through standing water FEMA’s message: “Turn Around Don't Drown .” Residents/businesses in the SFHA are aware they’re in the SFHA and prepare before floods Increase in number of flood insurance policies in the SFHAs and RLAs in the county in general Prospective buyers understand flood risks Increase number of elevation certificates on file, and structures repaired with permits; decrease the number of repetitive loss increase homes Increase in the number of flood insurance policies with contents coverage (VW OP #82) Multi-language floodplain mailer (FPM) to all residents and businesses within the SFHA in Santa Clara County (Topics 1– 9) Valley Water Each
November/De cember
All Valley Water's Annual Floodplain Mailer (FPM) was distributed in December 2024. This multi-language mailer, available in English, Spanish, Chinese, and Vietnamese, is titled You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe. Link to Floodplain Mailer The FPM included QR codes, a magnet featuring essential flood safety websites, a detachable emergency phone list, and a centerfold that highlighted our Surface Water Data Portal. One of the QR codes directs residents to a site where they can access the latest information about local creek and reservoir water levels: https://alert.valleywater.org/ p map. Hard copies of the FPM’s (quantities noted below, as requested by the communities), postcards (in November 2024) and trifolds (in mid-January 2025) were also mailed to each city/County in and the FPM was mailed in early January 2025 for their use, including posting in their lobby or designated area(s) Community FPM Postcard / Trifold City of Campbell 25 25/25
City of Cupertino 50 50/20 City of Gilory 25 25/25 City of Los Altos 50 100 / 20 Town of Los Altos Hills 25 150 /20 Town of Los Gatos 25 25/20 City of Milpitas 50 25/20 City of Monte Sereno 25 25/25 City of Morgan Hill 150 50/50 City of Mountain View 25 25/20 City of Palo Alto 100 25/20 City of San Jose 50 25/25 City of Santa Clara 25 25/25 County of Santa Clara 25 25/25 City of Saratoga 25 25/25 City of Sunnyvale 25 25/20 VW CRS Program 150 300/50 The FPM, postcards, and trifolds are all posted on Valley Water’s website ‘Flood Ready’ landing page: https://www.valleywater.org/flooding-safety/flood-ready Valley Water’s FPM was distributed throughout the county at various events during the flood season, and we kept copies in our HQ lobby area. The City of Los Altos posted Valley Water’s FPM on our flood protection website and we kept copies in the city hall lobby. The City of Cupertino posted Valley Water’s FPM on our flood protection website and we kept copies in the City Hall lobby. All Santa Clara County communities support and promote Valley Water’s outreach projects. (CUP OP #83) Flood notice in the local newsletter, The Cupertino Scene, which reaches residents and businesses in the SFHA (Topics 1-9) City of Cupertino Each October
or November issue
N/A Cupertino published the annual flood preparation article in the Fall 2025 edition of “The Cupertino Scene” (Aug-Nov).
(LA OP #84) Letter, along with a “Are You Prepared for a Flood in Your Neighborhood ” brochure to property owners in the SFHA (Topics 1-8) City of Los Altos Annually,
each fall
N/A Los Altos mailed letters to all SFHA property owners in October 2025. (LAH OP #85) The town’s “Our Town” quarterly newsletter includes information on flood preparedness. The newsletter is mailed out town-wide and is also available online on the town’s website (Topics TBD during cycle visit) Town of Los Altos Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community. 27 of 57
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
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FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

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(MIL OP #86) “Flood Public Advisory” brochure to residents and businesses within SFHA (Topics 1-6) City of Milpitas Each
December or January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2026, and will be sent out within the fiscal year going forward. This was sent out in four languages (English, Vietnamese, Spanish, and Chinese). (MH OP #87) Sends a citywide “Flood Report” brochure, including to those in the SFHA (Topics 1-9) City of Morgan Hill
Annually,close to or during the start of the rainy season N/A Morgan Hill’s “2026 Flood Report” brochure will be mailed out citywide in August/September 2026.
(MV OP #88) Sends “The View” citywide newsletter, Winter version, includes information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) City of Mountain View
Fall newsletter edition
N/A Mountain View sent out “The View” for Fall/Winter 2025 with information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) (MV OP #89) Mails a utility bill insert to all resident and businesses that contains information on flood risk, flood safety, and the importance of buying flood insurance (Topics 9) City of Mountain View
Between July - September
N/A Mountain View sent out Valley Water’s Get Flood Ready flier as a utility billing insert to every City utility customer in November and December 2025.
(PA OP #90) Sends the “Are You Ready for Winter Storms ’ flier (aka utilities mailer) to all residents and businesses in the city, including to those in the SFHA, along with their utility bills (Topics 1-9) City of Palo Alto Each fall N/A Palo Alto sent “Are you Ready for Winter Storms ” flier as utility inserts was sent out in September 2025.
(PA OP #91) Sends out utility announcement, “Anytime it can rain, it can flood. Don’t get caught off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic) City of Palo Alto Each
March/April
N/A Palo Alto sent flood safety tips as a utility announcement in December 2025. (SC OP #92) Mails out a citywide, including all addresses in the SFHA, newsletter for residents and businesses called “Inside Santa Clara” (Topics 1-9) City of Santa Clara
Each fall N/A Flood information was included in the biannual Inside Santa Clara newsletter, in the Fall/Winter 2025 Edition.
(SUN OP #93) Sends two (2) mailers and one (1) “Horizon” newsletter article “Know How to Be Flood Safe” that promotes flood safety and flood preparedness messaging targeted to all residents and businesses within the SFHA (Topics 2 and 4) City of Sunnyvale
Each fall around October
N/A Sunnyvale: The City still sends out mailers to targeted residents and a flood safe newsletter article. The mailers were sent Decemberr (realtor) & November/December (Utility inserts) 2025.. (SUN OP #94) Sends mailer to all those in the SFHA (Topics 1-4, and 7) City of Sunnyvale
Each October N/A Sunnyvale: The City still sends out these mailers. The mailers were sent December 2025.

INPUT HERE ONLY
(SJ OP #99) Sends letters to the properties in the city’s mapped repetitive loss areas City of San Jose Annually,
each typically
between
September -
December
N/A San Jose sent letters to general repetitive loss property areas in March 2025.

Messengers to Other Target Audiences (Organizations & Businesses Serving the Community) Topic 1: Know your flood hazard Message 1A - Know your flood risk Message 1B - Contact your floodplain manager to find out if your property is in a floodplain Message 1C - Check if your home or business is in a Special Flood Hazard Area Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Topic 3: Protect people from the flood hazard Message 3A - Put your 3-day emergency kit together Message 3B - Follow evacuation orders Message 3C – Learn the best route to high ground Topic 4: Protect your property from the flood hazard Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home Message 4C - Sandbags can offer protection against a foot or less of floodwater Message 4E - Get sandbags before a flood Topic 5: Build responsibility Message 5A - Build responsibly in floodplains Message 5B - Comply with development requirements Message 5C - Check with your local floodplain manager before you build Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan Message 7A: Develop an emergency plan Topic 8: Download disaster Apps Message 8A - Download disaster emergency apps Topic 9: Understand shallow flooding risks – don’t drive through standing water Message 9A - Understand shallow flooding risks - don’t drive through standing water FEMA’s message: “Turn Around Don't Drown .” Educate our community on flood protection and preparedness measures by working and coordinating with groups who serve as messengers, to people who are at risk of flooding, as they provide their respective business service (VW OP #100) Administers a “Let’s Talk Water” Speakers Bureau Program that customizes presentations to update groups on specific issues, provide updates on Valley Water projects, including flood protection projects and to educate residents on existing flood risks as well as provide resources and tips to be flood ready. https://www.valleywater.org/learning-center/lets-talkwater-speakers-bureau Valley Water Communications Unit
On a project-specifi c basis or as requested
Could vary from year-to-year Kiwanis Rotary Clubs Homeowners andNeighborhood Associations Forum Groups Association of Realtors In FY26 (from July 2025 through June 2026), Valley Water's ‘Managing our Precious Resource Speakers Bureau Program’ reached the 11 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events. Valley Water’s Speakers Bureau Program can customize presentations to update community groups on water-specific issues and provide updates on projects in their area. The FY26 presentations that included flood preparedness information are listed below. 1. July 28, 2025 – Cory Neighborhood Association, San Jose 2. August 12, 2025 – Los Altos Kiwanis Club 3. September 4, 2025 – West San Jose Kiwanis Club 4. January 28, 2026 – The Forum, Palo Alto 5. February 27, 2026 – Valley Water’s Water Works Program (via Zoom) 6. April 2, 2026 – Valley Water’s 101 Academy 7. April 9, 2026 – Santa Teresa Catholic Church, San Jose 8. June 4, 2026 – Coin Laundry Association

9. June 8, 2026 – LAFCO (AM presentation), Sunnyvale 10. June 8, 2026 – LAFCO (PM presentation), Morgan Hill 11. June 9, 2026 – LAFCO (PM presentation), San Jose 29 of 57
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
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(VW OP #101) Participates in booth duty support at various events and fairs throughout the county, including Valley Water Capital project meetings or other events, as requested by various organizations Valley Water Office of Government Relations
Annually.During the flood season (starting in September – May) All Santa Clara County CRS Communities
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY26 (from September 2025 – May 2026), Valley Water and the communities’ staff hosted 29 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:

1. July 4, 2025 – San Jose Council District 8 Fourth of July Fireworks, San Jose 2. July 5, 2025 – Morgan Hill Chamber Night Music Series, Morgan Hill 3. July 16–17, 2025 – Mountain View Technology Showcase, Mountain View 4. July 24, 2025 – Happy Hollow Season of the Senior Safari, San Jose 5. August 2, 2025 – Asian Americans for Community Involvement Back-to-School Health Fair, San Jose 6. August 5, 2025 – San Martins Lions Club National Night Out, San Martin 7. August 5, 2025 – Morgan Hill National Night Out, Morgan Hill 8. August 15, 2025 – Morgan Hill Chamber Friday Night Music, Morgan Hill 9. August 16, 2025 – Cupertino Chamber Night Market, Cupertino 10. August 21, 2025 – San Jose Chamber BBQ, San Jose 11. August 28, 2025 – Happy Hollow Season of the Senior Safari, San Jose 12. August 30, 2025 – Santos Family Car Show, Alviso 13. August 30–31, 2025 – Silicon Valley Pride Parade and Festival, San Jose 14. September 6, 2025 – Capitol Park Goss Neighborhood Association National Night Out, San Jose 15. September 6–7, 2025 – Mountain View Art and Wine Festival Booth, Mountain View 16. September 13, 2025 – Rotary Club of Cupertino Silicon Valley Fall Festival, Cupertino 17. September 21–23, 2025 – WateReuse California Conference, San Diego 18. September 26, 2025 – Assemblymember Ahrens’ Inaugural Fall Harvest BBQ, Santa Clara 19. September 27, 2025 – Vovinam Viet Vo Dao 34th Annual Moon Festival, San Jose 20. September 28, 2025 – Stevens Creek Trail (FoSCT) Trailblazer Race, Mountain View 21. October 11, 2025 – Martial Cottle Park’s Fall Festival 2025, San Jose 22. October 11, 2025 – Guadalupe River Park Conservancy Pumpkins in the Park, San Jose23. October 11, 2025 – Cupertino Chamber Diwali Festival, Cupertino 24. October 18, 2025 – Valley Health Foundation Women's Leadership and Policy Summit, San Jose 25. October 25, 2025 – District 8 Fall Family Festival, San Jose 26. October 25, 2025 – Senator Cortese’s 3rd Annual Picnic by the Lake, San Jose 27. November 12–15, 2025 – Cal-IPC Symposium, Ventura 28. December 6, 2025 – Santa Visits Alviso Foundation Drive, Alviso 29. February 13, 2026 – ASCE SJ Younger Member High School Day, San Jose 30. February 13, 2026 – City of San Jose D1 and D10 w/ NAACP, San Jose 31. March 28, 2026 – CEEF/CUSD Run for Great Schools 5K and Fun Run, Cupertino 32. March 28, 2026 – CERT 5K Family Fun Run (D10), San Jose 33. April 18, 2026 – City of Milpitas Earth Day, Milpitas 34. April 25, 2026 – Acterra Love Our Earth Festival / WaterPaloooza, Palo Alto 35. April 25, 2026 – Morgan Hill Community Earth Day Festival, Morgan Hill 36. May 9, 2026 – Berryessa Art & Wine Festival, San Jose 37. May 23–24, 2026 – Morgan Hill Mushroom Mardi Gras, Morgan Hill 38. June 6–7, 2026 – 50th Annual Sunnyvale Wine & Art Festival, Sunnyvale 39. June 12, 2026 – WEPA Fest 2026, San Jose 40. June 13, 2026 – AACSA's 45th Annual Juneteenth Festival, San Jose 41. June 13, 2026 – Dia De Portugal, San Jose 30 of 57
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

INPUT HERE ONLY
(VW OP #102) Partner with local Second Harvest Food Bank with distributing FEMA and Valley Water flood preparedness materials, including promotional item(s) as available Valley Water CRS Program
In October (during CFPW)
Second Harvest Food Bank of Silicon Valley
On November 13, 2024, staff participated in a flood preparedness press conference held at Valley Water’s Emergency Operations Center site in San José. The press conference was a joint news event with the City of San José, the County of Santa Clara, and the National Weather Service. The event featured speakers from Valley Water and participating agencies, a sandbagging demonstration, and an emergency kit assembly table, which included flood readiness materials. (ALL OP #103) Other New Initiatives (as noted in the PPI document) 1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills each year, including PG&E. 2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness information. 3. Expand on outreach to the Asian and Latino communities who live in flood prone areas. 4. Expand on outreach to “hot spot” flood prone areas by hosting on-site or virtual events. 5. Expand on reaching local homeowners associations (HOA)s and apartment associations (i.e. Executive Council of Homeowners ECHO ) 6. Expand on reaching residents in marginal and low-income communities through partnering with organizations that reach these communities. (i.e. Second Harvest Food Bank and others) 7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas. 8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370). 9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

All TBD TBD The Santa Clara County CRS Group/PPI Committee, included the ‘Other New Initiatives’ topic for discussion at the March 26, 2025. See Section V. SC County CRS Users Group/PPIM Committee Meetings - Monitoring and Evaluating the 2021 PPI in the FY25 Annual Evaluation Report (Attachment 6). 3/26/26 Meeting, Item #5: Review 2021 PPI “Other New Initiatives” discussion was as follows: These initiatives were suggested to be re-evaluated as part of the next PPI update to include only realistic initiatives to reduce the reporting requirements. As part of the update, the committee can discuss how best to word the initiatives to allow flexibility and creativity without being locked into specific commitments. These initiatives do not improve our Activity 330 scores since most communities are already maxed out on the activity. (CUP OP #104) The city provides a Winter Preparedness notification informing contractors that during the winter season, they need to winterize their project(s) site as certain soil disturbance activities are not allowed during the rainy season City of Cupertino On a
project-specifi c basis
Various contractors
Cupertino continues to prepare and mail the rainy season letters every year to applicable projects. These letters were mailed in mid-August 2025. 31 of 57
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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 Year 5 Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project s Proposed to
Support the Messages
denotes Community acronym,
and Outreach Project
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Sta eholder
FY 2026 Year 5 of the 2021 PPI
Outreach Projects Accomplishments

INPUT HERE ONLY
(MIL OP#105) On a project-specific basis, the city provides contractors a Winter Preparedness notification that informs them that during the winter season, they need to winterize their project(s) site. Certain soil disturbance activities are not allowed during the rainy season City of Milpitas On a
project-specifi c basis
Various contractors
Milpitas: On-going. The City of Milpitas sends out winterization notices to larger development projects.

Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Increase in number of flood insurance policies in the SFHAs and in the county in general Prospective buyers understand flood risks These projects are credited under Activity 340 (DFH and REB) – Additional credit is provided if the PPI states that real estate agents should (or have agreed to) advise house hunters about the flood hazard and that real estate agents give house hunters a REB brochure (MH OP #106) The city mails out a newsletter, “Ask Before You Buy: Know Your Flood Risk ” to local real estate agents which are provided to homebuyers to help determine the flood risk of the property being purchased (listed in Appendix B) City of Morgan Hill
During or prior to the rainy season
Real Estate Agencies/Agent
Morgan Hill will be sending the brochure to real estate agents in June 2026. (PA OP #107) Sends out letters to real estate agencies informing them of their responsibility to identify flood hazard areas and to take advantage of the Flood Zone Lookup on the city’s website City of Palo Alto Annually,
beginning of flood season (September/ October)
Real Estate Agencies/Agent
Palo Alto sent letters to real estate agencies informing of their responsibility to identify flood hazard areas in August 2025. (SJ OP #108) Sends out letters to real estate and insurance agencies and lenders, informing them of their responsibility to identify flood hazard areas and to take advantage of the Flood Zone Lookup on the city’s website on the “Flood Hazard Zones webpage and advises to contact the city for map reading services and elevation certificates on file City of San Jose At the
beginning of the flood season (September – December)
Real Estate Agencies/Agent
San Jose emailed letters to real estate, insurance agencies and lenders in January 2025. (SUN OP #109) Sends mailer/postcard targeted to real estate agents informing them of the client’s responsibility for identification and purchase of flood insurance and the availability of the automatic 15% discount City of Sunnyvale
Each October Real Estate
Agencies/Agent
Sunnyvale: The City sent the mailers to real estate agents October 2024. 32 of 57
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Flood Awareness
Campaign
Santa Clara County, CA
2025-2026
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Strategic Campaign SummarySITUATION ANALYSISSanta Clara County faces increasing flood risk as climate change intensifies extreme weather events. Although Valley Water invests year-round in capital improvement projects and emergency response operations, many residents remain unaware of their personal flood risk or the resources available to help them prepare for it. For over two decades, Valley Water has led countywide flood awareness efforts, supporting FEMA Community Rating System (CRS) communities in reducing flood insurance premiums through enhanced public outreach initiatives.The 2025–2026 Flood Awareness Campaign aimed to address persistent gaps in awareness, preparedness, and access to real-time flood information among residents living in FEMAdesignated Special Flood Hazard Areas (SFHAs), particularly those in areas considered high-risk for flooding (hot spots). The campaign needed to reach diverse, multilingual communities, overcome low perceived risk, and deliver timely, actionable information during an unpredictable winter season.INSIGHTS & ANALYSISValley Water’s strategy was grounded in robust research. A multilingual survey of 400 Special Flood Hazard Area (SFHA) residents, conducted by Probolsky Research from February 3 to 11, 2025, provided essential insights. The hybrid methodology employed phone and online interviews conducted in English, Spanish, Vietnamese, and Chinese, ensuring representation across diverse linguistic and socioeconomic groups.

Key insights included:
• Residents underestimate their flood risk: Although 59% reported living in a flood zone or at risk area, 82% had never experienced flooding at home, and 46% of uninsured respondents believed they did not need flood insurance. • Preparedness gaps persist: Only 43.8% recalled sandbag information, and just 29.4% remembered the call to sign up for emergency alerts. • Language access is essential: Thirteen percent of
respondents preferred Spanish, Vietnamese, or Chinese, underscoring the need for multilingual materials. • Direct mail remains highly effective: Half of respondents remembered receiving flood safety information by mail in the past year. • Valley Water is a trusted source: 70% of respondents
felt confident that they had taken necessary flood safety measures, and 57% rated Valley Water’s flood awareness efforts as excellent or good, up from 18% in 2017. • Information platform preferences shaped channel
selection: Since 61% of respondents reported regularly
using Facebook, while 61% still read the San José Mercury News, the channel mix included both digital and traditional platforms. 34 of 57
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These insights directly informed the campaign’s strategy, channel mix, and creative development, ensuring messages were pinpointed to preparedness gaps, geotargeted to areas at high risk, and delivered through platforms that residents trust and use. Digital preparedness messages were grouped by storm risk and severity and activated through digital platforms in sync with local weather warnings and alerts issued by the National Weather Service. PLANNINGObjectivesValley Water exceeded all objectives. • Increased awareness of flood risk among residents in
FEMA SFHAs.
• Increased signups for emergency alerts.

Target Audiences
• Primary: Businesses and residents in Santa Clara County’s FEMA-designated Special Flood Hazard Areas and areas considered hot spots for flooding—multilingual and linguistically isolated communities (Spanish, Chinese, Vietnamese speakers). • Secondary: Community Rating System (CRS) participating cities, community-based organizations, emergency managers, and local media.

The CRS is a voluntary program under FEMA’s National Flood Insurance Program that rewards communities that go above and beyond minimum floodplain management requirements. In return, residents in these communities get discounts on flood insurance premiums.

StrategyDeploy hyper-localized, multilingual messaging to high-risk flood zones using a diversified mix of digital, outdoor, and direct outreach channels. Leverage geo targeting to reach residents in real time as storms approach and deploy situation-specific callsto-action for the risk and severity of each weather event through trusted messengers with linguistically relevant content.Budget$380,000 allocated across targeted mailings, digital advertising, multilingual outreach, and video production.

EXECUTIONThe campaign ran from November 15 to February 28, 2025, aligning with peak storm season. Activities were sequenced to maximize visibility before storms and deliver timely, actionable information during severe weather events through multiple touchpoints (digital, audio, and video streaming, social, email, and web). 35 of 57
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KEY TACTICS: Localized Direct Mail (3 waves)Delivered 48,154 mailers to homes and businesses located in Santa Clara County’s Federal Emergency Management Agency’s Special Flood Hazard Area (FEMA SFHA). The mailings included detachable emergency phone lists, magnets with essential flood safety websites, and QR codes linking to AlertSCC, Santa Clara County’s emergency notification system. 36 of 57
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Digital AND Geotargeted AdvertisingThe campaign’s creative assets included 9 preparedness videos delivered via geotargeting to IP addresses of properties in high-risk areas in coordination with National Weather Service alerts. Videos featured Valley Water’s emergency officer, enhancing credibility and clarity. 37 of 57
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Outdoor AND Transit AdvertisingAs a strategy to enhance geographical relevance, multilingual banners, bus ads, and creek-side signage were strategically placed in flood-prone intersections and transit corridors (high-traffic areas) to target lower-income and high-risk populations. 38 of 57
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Movie Theater AdvertisingThe campaign reached audiences at the most receptive times by placing pre-show ads in hot-spot areas to reach families and multigenerational audiences during peak viewing days in the fall and winter holiday seasons. 39 of 57
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Community Engagement ToolkitA multilingual “Be Flood Safe” toolkit was distributed to community associations located near flood prone areas, as well as government agencies, elected officials, and emergency managers. Materials, such as bill inserts, were cobranded with CRS communities. 40 of 57
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Ethnic Media OutreachFlood awareness ads ran in Spanish, Chinese, and Vietnamese newspapers and TV channels to ensure cultural relevance and accessibility. 41 of 57
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Joint Press ConferenceValley Water partnered with the County of Santa Clara, City of San José, and the National Weather Service to emphasize winter flood preparedness during a well-attended joint press conference. The conference featured interactive weather drone and emergency kit displays. 42 of 57
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Emergency managers’ coordinationWe coordinated messaging with emergency managers for jurisdictions within Santa Clara County. 43 of 57
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resources here:

Valley Water • Flood Campaign • 12
VOAD partnershipCollaborated with Santa Clara County’s network of Volunteer Organizations Active in Disasters to distribute emergency preparedness tools and resources to faith and non-profit organizations. 44 of 57
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CHALLENGESAlthough the campaign executed smoothly, it was designed to overcome several inherent challenges associated with flood risk communication in a diverse, high risk region.• Addressing persistent gaps in awareness, preparedness, and access to real time information: Many residents living in FEMA designated Special Flood Hazard Areas, particularly those in historically flood prone hot spots, continued to underestimate their personal risk. The campaign needed to break through low perceived vulnerability, reach multilingual and culturally diverse communities, and deliver clear and actionable information during a winter season marked by unpredictable storm patterns. Ensuring that residents not only received information but also understood how to act on it was a central challenge the campaign was built to solve. 45 of 57
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CHALLENGES (CONTINUED)• Coordinating a multi agency joint press conference: Bringing together the City of San Jose, the County of Santa Clara, and the National Weather Service required careful alignment of schedules, messaging, and roles. Ensuring unified and consistent communication across agencies, each with its own priorities and communication protocols, was essential to presenting a cohesive public message about winter flood preparedness. Representatives from NBC, CBS, KTSF, KTVU, KCBS, Telemundo and KRON covered the news conference. • Timing weather alerts with event specific messaging: The campaign required precise coordination between incoming storm forecasts and the release of tailored preparedness messages. Each weather system carried different risks, such as shallow flooding and rising creek levels. This required rapid adjustments to messaging and ad delivery. Aligning geo targeted digital ads, emergency banner, email alerts, and social content with real time conditions ensured that residents received relevant and timely guidance when it mattered most. 46 of 57
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Standout Creative ElementsNine custom-produced videos featuring Valley Water’s emergency officer delivered clear, authoritative preparedness tips with simple calls to action, enhancing trust and comprehension. 47 of 57
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Flood Centers Media Map: A Strategic Planning ToolTo achieve our top objective—reaching as many residents living near Flood Centers as possible with “Be Alert. Be Flood Safe.” messaging—we developed a new planning tool: the Flood Centers Media Map. This interactive map provides a clear, visual way to identify which media platforms fall closest to each Flood Center, enabling hyper-local targeting and budget optimization.Using a combination of AI tools (ChatGPT, Gemini) and Google My Maps, we gathered and mapped every addressable platform in the county—from billboards and bus shelters to movie theaters and light rail stations. The map highlights each Flood Center and all platforms within Valley Water’s footprint, allowing planners to immediately see where resources can be stretched for maximum impact in flood-prone neighborhoods.This innovation reflects our commitment to leveraging AI for smarter, more efficient campaign planning. 48 of 57
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Valley Water • Flood Campaign • 17
Hot Spots0.5 Mile Radius
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Information is not guaranteed to be accurate, current or complete and use of this information is your responsibility.
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EvaluationMethods:• Digital advertising performance metrics• Emergency alert signups • Social engagement analytics
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Results Total Spend: $125,160Total Impressions: 17.8MSocial Engagements: 492,297Primary Objective: Awareness / Reach• Multichannel paid media delivered multilingual flood preparedness awareness using a precision-targeted, hyperlocal strategy centered on 12 Valley Water-identified flood hot spots across Santa Clara County. • Digital and offline channels were integrated
to maximize reach and reinforce message frequency near high-risk locations.

Takeaways:• Paid media delivered 17.3 million impressions across digital and out-of-home channels.
• Multilingual out-of-home advertising (bus
shelters, light rail, billboards, movie theaters) concentrated exposure near 12 intersections identified by Valley Water’s hydrology team as flooding hot spots. • Print placements extended reach across
vulnerable multilingual communities.
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179,500 180,000 180,500 181,000 181,500 182,000 182,500 183,000 183,500 184,000 9/30/2025 10/31/2025 11/30/2025 12/31/2025 1/31/2026
Valley Water • Flood Campaign • 20
Increased emergency alert sign-ups
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ABOUT VALLEY WATERThe Santa Clara Valley Water District (Valley Water) is a California special district formed and operating under special sections of California law, referred to as the District Act. Valley Water manages an integrated water resources system that includes the supply of safe, clean water, flood protection and stewardship of streams on behalf of Santa Clara County’s 2 million residents.Valley Water effectively manages 10 dams and surface water reservoirs, three water treatment plants, a stateof-the-art water quality laboratory, approximately 285 acres of groundwater recharge ponds, and more than 275 miles of streams. We also operate the award-winning Silicon Valley Advanced Water Purification Center, the largest plant of its kind in Northern California and the focal point of our efforts to expand Santa Clara County’s local drinking water supply.Valley Water provides wholesale water and groundwater management services to local municipalities and private water retailers who deliver drinking water directly to homes and businesses in Santa Clara County. Valley Water’s stream stewardship responsibilities include creek restoration, wildlife habitat protection, stream water pollution prevention, and natural flood protection. 53 of 57
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Thank you!
Flood Awareness Campaign 2025-2026
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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting CRS Transition Planning: General Virtual Transition Kick-off Meeting (Task 2.1.3) March 21, 2026 | 2:00 p.m. – 4:00 p.m.

Join Zoom Meeting
https://valleywater.zoom.us/j/86592760729?pwd=V2t5x0MRatEN7xXOHe8EZ4NeU0VbLe.1&from=addon Meeting ID: 865 9276 0729|Passcode: 782108 | +1 669 900 9128 US (San Jose) Purpose: Present an overview of Valley Water’s transition efforts, solicit questions and feedback, and document key concerns and action items for Valley Water and the CRS-participating communities Section Meeting Topic Presenter Time

1. Introductions Amy Fonseca 10 min

2. Review of the meeting goals and agenda (see page 2) Amy Fonseca 2 min

3. Annual review of CRS Communities Roster (Google Link) Amy Fonseca 2 min

4. Next steps of CRS Regionalization in Santa Clara County Feasibility Study results Amy Fonseca 5 min

5. Introduction to Valley Water’s New Partnership Role in the CRS Program for Santa Clara County (Partnership Model)
2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report for FY26 (Year 5: July 2025 to June 2026) - 2021 PPI sunset in April 2026
− Is the committee required to submit an annual evaluation report for FY26?
− 2026 Multi-Jurisdictional PPI, single jurisdiction PPI, or discontinue PPI Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7)
Next Steps
Melissa
Mitchell,
Tetra Tech
90 min

6. Closing Comments Amy Fonseca 2 min

7. Adjourn

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Excerpt from 2025 CRS Coordinator’s Manual:
“Step 7: Implement, monitor, and evaluate the program. The Program for Public Information committee meets at least annually to monitor the implementation of the outreach projects. The committee assesses whether the desired outcomes were achieved and what, if anything, should be changed. This work is described in an evaluation report that is prepared each year, sent to the governing body, and included in the annual recertification.

The community must update its Program for Public Information at least every five years. This can be a new document or an addendum to the existing document that updates the needs assessment and all sections that should be changed based on evaluations of the projects.

The Program for Public Information update will be reviewed for CRS credit according to the Coordinator’s Manual currently in effect, not the version used when the community originally requested this credit. The update can qualify as the annual evaluation report for the year it was prepared. The updated Program for Public Information must be adopted following the same process as adoption of the original document.”
______________________________________________________________________________________ Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7) The community must:
3) The community must check the website’s links at least monthly and fix those that are no longer accurate.
4) At least annually, the community must review the content to ensure it is still current and pertinent (e.g., make sure names, addresses, phone numbers, and other contact information are still correct; update any ordinance changes; etc.)
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Meeting Minutes - May 21, 2026
Time: 2:00 p.m. Location: Zoom

1. Welcome and Introductions
Amy Fonseca opened the meeting. Representatives from Valley Water, Tetra Tech, and participating cities introduced themselves.

2. CRS Transition Update
Valley Water reported that full CRS regionalization is not feasible and plans to move from its fictitiouscommunity role to a partnership model. • Cities will manage their own CRS documentation, recertifications, and ISO/FEMA coordination. • Valley Water will continue regional flood outreach and provide supporting documentation for CRS credit.
• Tetra Tech will provide community-specific assessments and transition support through December 2026, subject to available contract hours.

3. Future of the PPI
The committee discussed continuing the multi-jurisdictional PPI with a new lead, forming a smaller group, creating individual city PPIs, or retiring the PPI and using standard Activity 350 outreach credits.

No final decision was made. A continuing multi-jurisdictional PPI will require a lead community or shared coordinating group. The committee should select a direction in the next few months.

4. Activity 350 and Website Information
Valley Water will continue providing regional flood information. Each city remains responsible for local permitting, regulatory, elevation-certificate, and other community-specific website information. Tetra Tech will review additional credit opportunities with each community.

5. Decisions
• No formal vote or final PPI decision was taken.
• Communities will review individual CRS credit impacts before selecting a PPI option.

6. Action Items
• All communities: Update the shared CRS contact roster as soon as possible. • Valley Water: Send the meeting recap and consultation instructions; confirm available Tetra Tech support hours.
• Tetra Tech and each community: Schedule and complete individual CRS assessments between June and December 2026.
• Each community: Confirm that Tetra Tech has current CRS records before its consultation. • PPI Committee: Select a PPI direction.
• Interested communities: Identify a lead or shared coordinator if the multi-jurisdictional PPI continues.

7. Adjournment
The meeting adjourned at approximately 3:40 p.m.
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-71:9436Ā.6;25782Ā0-*Ā&'!!$##&Ȁ.'.'Ȁ(!.$Ȁ($"#Ȁ.(+$)!&/%+(, City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-676 Agenda Date: 9/15/2026

REPORT TO COUNCIL

SUBJECT
Action on a Resolution Revising the Joint Council and Authorities/Stadium Authority Regular Meetings Dates for the 2026 Calendar Year

BACKGROUND
On September 11, 2025, the Council set the Joint Council and Authorities/Stadium Authority Board regular meeting dates for the 2026 calendar year. Pursuant to Charter Sec. 707, the City Council shall hold regular meetings at least twice each month.

DISCUSSION
This year the General Election falls on Tuesday, November 3, 2026, and a Joint Council and Authorities and Stadium Authority Board meeting was inadvertently scheduled on that same date. It is recommended that the Council adopt a Resolution revising the Joint Council and Authorities/Stadium Authority Board regular meeting dates for the 2026 calendar year to reflect the cancelation of the November 3, 2026, Joint Council and Authorities and Stadium Authority Board regular meeting and set November 10, 2026 in-lieu as a Joint Council and Authorities and Stadium Authorities regular meeting.

A copy of the Resolution and the Revised Council and Authorities Meetings 2026 is attached.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There is no fiscal impact other than administrative time and expense to cancel and set the meetings.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

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RECOMMENDATION
Adopt a Resolution revising the Joint Council and Authorities/Stadium Authority Board regular meeting dates for the 2026 calendar year to reflect the cancelation of the November 3, 2026, meeting and to set November 10, 2026 in-lieu as a Joint City Council and Authorities Concurrent and Santa Clara Stadium Authority Board regular meeting.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Resolution

2. Revised Joint Council and Authorities/Stadium Authority Board 2026 Meetings Calendar City of Santa Clara Page 2 of 2 Printed on 9/10/2026
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RESOLUTION NO. _____
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, on September 11, 2025, the City Council set the Council and Authorities /Stadium Authority Board regular meeting dates for the 2026 calendar year; WHEREAS, it was necessary to cancel the November 3, 2026 Council and Authorities/Stadium Authority Board regular meeting which falls on election day;
WHEREAS, pursuant to Charter Sec. 707, the City Council shall hold regular meetings at least twice each month, and that all regular meetings be set by ordinance or resolution; and, WHEREAS, to ensure compliance with Charter Sec. 707, it is required that the Council set an additional Joint Council and Authorities/Stadium Authority Board regular meeting on November 10, 2026, and to add any other regular meetings to the calendar by resolution.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the Council revise the Council and Authorities /Stadium Authority Board regular meeting dates for the 2026 calendar year reflecting the cancelation of the November 3, 2026 meeting and setting November 10, 2026 in-lieu a Council and Authorities/Stadium Authority Board regular meeting. //
//

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
REVISING THE 2026 COUNCIL AND AUTHORITIES/STADIUM

AUTHORITY BOARD REGULAR MEETING CALENDAR TO
REFLECT THE CANCELATION OF THE NOVEMBER 3, 2026
MEETING AND SETTING NOVEMBER 10, 2026 IN-LIEU AS

COUNCIL AND AUTHORITIES/STADIUM AUTHORITY BOARD

REGULAR MEETING

2. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED AND

ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 15th OF SEPTEMBER, 2026, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: __________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA
Attachments incorporated by reference: Revised Council and Authorities/Stadium Authority Meetings Schedule 2026

COUNCIL & AUTHORITIES AND

S M T W T F S S M T W T F S S M T W T F S
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Council and Authorities Concurrent/Stadium Authority Meeting Tentative Special Council and Authorities Concurrent/Stadium Authority Meeting KEY
January February March

COUNCIL & AUTHORITIES AND

STADIUM AUTHORITY MEETINGS
2026
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City Holiday
Yearly Calendar Template by Vertex42.comhttp://www.vertex42.com/ExcelTemplates/yearly-calendar.html © 2013 Vertex42 LLC. Free to Print. 0 □
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■
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-925 Agenda Date: 9/15/2026

REPORT TO COUNCIL

SUBJECT
Action on City Position on Proposed League of California Cities’ 2026 Resolution Calling for a Working Group to Consider a State Constitutional Amendment or Other Form of Initiative to Ensure Final Local Authority Over Housing and Land Use Decisions

BACKGROUND
The League of California Cities (Cal Cities) will hold its Annual Conference and Expo (Annual Conference) in Anaheim on September 23-25, 2026. During the conference, Cal Cities convenes its General Assembly, where member cities’ voting delegates debate and act on general and petitioned resolutions. After a resolution is approved by the General Assembly, the resolution becomes an official Cal Cities policy.

This year, one general resolution submitted by the City of Murietta (2026 Cal Cities Resolution), will be considered during the Annual Conference.

The Cal Cities resolution submission and review process consists of the following steps:

Prior to the Annual Conference

1. Submit a General Resolution: Cal Cities members may submit a policy resolution at least 60 days before its Annual Conference and Expo. The resolution must have the concurrence of at least five additional member cities or individual members.

2. Policy Committee Review: The Cal Cities President assigns all proposed resolutions to the appropriate policy committee, which reviews and debates the proposal and makes a recommendation to the Resolutions Committee.

During the Annual Conference

3. Resolutions Committee Review: The Resolutions Committee considers the resolutions and the policy committee's recommendations. The Resolutions Committee may also amend a resolution before sending it to the General Assembly. A general resolution approved by either the policy committee or the Resolutions Committee advances to the General Assembly. If both committees do not “approve” the resolution or refer it for further study, the proposed resolutions does not advance to a vote.

4. Petitioned Resolutions: In addition to the general resolution process, Cal Cities allows petitioned resolutions to be introduced during their annual conference. A petitioned resolution must be signed by voting delegates representing at least 10% of Cal Cities member cities and City of Santa Clara Page 1 of 7 Printed on 9/10/2026
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26-925 Agenda Date: 9/15/2026
submitted to the Cal Cities President at least 24 hours before the beginning of the General Assembly. Petitioned resolutions are considered by the General Assembly unless disqualified by the Resolutions Committee in accordance with Cal Cities bylaws.

5. General Assembly Vote: The General Assembly, consisting of one voting delegate from each member city, debates and considers general and petitioned resolutions. A resolution approved by the General Assembly becomes official Cal Cities policy and helps guide Cal Cities' advocacy efforts.

Attachment 1: How it Works: Cal Cities Resolutions and the General Assembly provides additional details regarding the resolution process.

In alignment with Cal Cities policy, the proposed 2026 Cal Cities resolution was referred to the Housing, Community, and Economic Development (HCED) Policy Committee for review. The HCED Policy Committee is scheduled to meet virtually on September 17, 2026 at 10: 00 AM. The HCED Policy meeting will include an opportunity for public comment. Members of the public who are interested in attending the meeting and/or submitting a public comment may register at:
https://us06web.zoom.us/meeting/register/lWDYhO7DRvWD2bWY-mdEyg#/registration During the Annual Conference, on September 24, 2026, the Resolutions Committee will meet to consider the proposed resolution, including the HCED Policy Committee’s recommendation. At this meeting, the Resolutions Committee may forward the 2026 Cal Cities Resolution to the General Assembly for consideration, or potentially refer it for further study, in which case the resolution would not be considered by the General Assembly.

The General Assembly will convene on September 25, 2026, to consider resolutions forwarded by the Resolutions Committee.

Each city council must appoint a voting delegate to cast their city’s vote at the General Assembly.

Additionally, Cal Cities asks each city council to take a position on the proposed resolution so that voting delegates can represent their city’s position on the resolution should it be voted on by the General Assembly.

On August 25, 2026, the City Council designated Mayor Gillmor as the City’s voting delegate and Councilmember Park as the alternate.

DISCUSSION
This report transmits the Cal Cities 2026 Resolutions Packet (Attachment 2), which contains the proposed 2026 Cal Cities Resolution, the letters of concurrence submitted with it, and an analysis prepared by Cal Cities.

Staff recommend that the City Council discuss and adopt a City position on the 2026 Cal Cities Resolution and authorize the City’s voting delegate to cast a vote consistent with that position.

Below is a description of the proposed Cal Cities 2026 Resolution followed by a resolution background and analysis prepared by staff and the City’s legislative consultant, Townsend Public Affairs.

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26-925 Agenda Date: 9/15/2026
Resolution of the General Assembly of the League of California Cities Calling for a Working Group to Consider a State Constitutional Amendment or Other Form of Initiative to Ensure Final Local Authority Over Housing and Land Use Decisions The City of Murrieta has submitted a resolution calling for the establishment of a working group to consider a statewide constitutional amendment that would ensure local agencies retain final authority over local housing development and land use decisions. If adopted, the resolution would direct Cal Cities to:

1. Support the development and advancement of a state constitutional amendment or a legislative, policy, or ballot-based strategies that restore and strengthen local authority over housing and land use matters within municipal boundaries, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications; and

2. Ensure any constitutional amendment or alternative strategy proposed would preserve the State’s authority to establish broad statewide housing goals and enforce constitutional and civil rights, fair housing requirements, building and life-safety standards, and generally applicable environmental health protections, while protecting cities form state actions that compel the approval of housing developments that are inconsistent with locally adopted housing or land use decisions when a city has planned in good faith to accommodate its regional housing needs allocation and maintains adequate capacity for housing at all income levels; and

3. Consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters, including but not limited to: conducting legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for the November 2030 General Election, or within another reasonable time period.

Background
The proposed Cal Cities 2026 Resolution received eight concurrences from six cities and two city officials:
· City of Banning
· City of Calimesa
· City of Canyon Lake
· City of Moreno Valley
· City of Norco
· City of Torrance
· Crystal Ruiz, Mayor, City of San Jacinto
· Jessica Alexander, Mayor, City of Temecula
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26-925 Agenda Date: 9/15/2026
The City of Murrieta is sponsoring this resolution in response to concerns over state laws that have increasingly reduced city discretion over housing and land use decisions Since 2010, the State has enacted more than 500 laws related to housing that have progressively shifted housing and land use authority away from local governments. These laws have expanded by-right development, limited locally adopted standards and review processes, and established enforcement mechanisms, including the builder’s remedy, that can override local plans and zoning. In the background information provided with the Resolution, the City of Murrieta, maintains that although these measures are frequently presented as solutions to housing affordability, many increase development capacity or restrict local review without delivering the meaningful production of housing needed to address the housing crisis.

The resolution reflects the view that local elected officials are the ones who are most directly accountable to the residents who experience the effects of development decisions and are responsible for balancing housing production with infrastructure capacity, public safety, environmental protection, fiscal sustainability, and community needs. Cities of all types in California have been grappling with this dynamic, ranging from urban to rural, coastal to inland, small to large, northern to southern, voicing concerns to legislative representatives with minimal responsiveness. This is an issue of statewide concern that needs the strength and diversity of the League of California Cities to pursue a long-term solution.

The proposed resolution directs Cal Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions. The working group would be tasked with developing a more balanced framework that preserves the State’s role in establishing broad housing goals and enforcing constitutional, civil rights, fair housing, building, life-safety, and environmental requirements, while restoring meaningful local authority to allow cities to determine how statewide housing objectives should be implemented in a manner that reflects local conditions and community priorities while continuing to support responsible housing production.

Over the past several years, there have been grassroots efforts, most recently by Our Neighborhood Voices, to place a measure on the ballot that would provide local agencies with final authority over housing development and land use decisions. These efforts included provisions that would provide agencies with broad authority, as well as exemptions from state-level legislation related to ministerial approval of housing developments, land-use authority, and reduce the ability of the state to penalize local agencies.

While there have been previous efforts to place measures on the state ballot, those efforts were not able to secure sufficient valid signatures to be placed on the ballot. These efforts were largely driven by grassroots efforts, individual elected officials, and concerned community members.

As the primary statewide organization representing California cities, Cal Cities is uniquely positioned to lead this effort. Its established policy, legal, legislative, communications, and advocacy networks enable it to convene municipalities, evaluate potential strategies, conduct legal and fiscal analyses, build consensus, engage stakeholders, and coordinate with statewide decision-makers. Cal Cities’ leadership would help ensure that any recommendation reflects the collective interests of California municipalities and would provide credibility, organizational capacity, and statewide reach necessary to advance a viable strategy.

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Analysis
The proposed resolution does not advance a specific ballot proposal. Rather, the resolution directs Cal Cities to establish a working group to evaluate approaches, which could include legislative proposals, a constitutional amendment or an initiative. Presumably, the working group would determine both the substance of any proposal and the best means to advance the proposal. Given the current composition of the State Legislature and support for many of the recently enacted bills that would be impacted, a final proposal would most likely need to be taken directly to voters, at a statewide election rather than pursued through the State Legislature.

If the working group concludes that an initiative or constitutional amendment is warranted, enactment will require voter approval at a statewide election. This could also require signature gathering efforts, coalition development, and a statewide campaign in order to be successful. While the development of a proposal, via a Cal Cities working group, would not create a financial burden on Cal Cities or its members, should a statewide campaign be necessary, significant resources would be needed.

Based on recent initiative efforts, proponents spent between $8 - $18 million to qualify a measure for the ballot, and averaging about $100 million per ballot initiative.

Relevant City Policy
On March 10, 2026, the City Council adopted eleven (11) 2026 Legislative Advocacy Positions (LAPs), which directs the City’s position across a wide range of issues, including housing. Each LAP is accompanied by Guiding Principles, comprised of broad statements, intended to establish a basis for the individual legislative advocacy positions. The City’s LAPs and Guiding Principles are available at: https://www.santaclaraca.gov/our-city/departments-a-f/city-manager-s-office/specialprojects/legislative-advocacy The following position statements within the City’s Housing LAP, and Guiding Principle directly apply and provide guidance for the City’s position on the proposed resolution:

Housing LAP Position Statements
· Support legislation that provides local jurisdictions with authority over land use decisions and fully incorporates the involvement of local community members and an understanding of the conditions unique to the community.
· Oppose measures that reduce local control over land use and planning decisions and are punitive in nature towards local government.

Guiding Principle
· Protect and/or increase local government discretion.

It is important to note that the proposed Resolution may be amended during the deliberation process at the Cal Cities 2026 General Assembly and, should a resolution be adopted, further analysis will be conducted by Cal Cities staff, and adjustments/compromises to the proposed actions may occur through the Cal Cities legislative advocacy process.

Recommended Position: Approve
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26-925 Agenda Date: 9/15/2026
The City’s Housing LAP position statements and Guiding Principle described above provide guidance for the City and City’s voting delegate and alternate regarding how to vote on the proposed resolution. In alignment with this guidance, City staff recommend a position of “Approve” on the proposed Cal Cities 2026 Resolution.

Importantly, while support for the proposed resolution is consistent with the City’s LAPs and Guiding Principles, any specific recommendations developed by the working group will require additional review and evaluation by City staff.

Should the City Council take the recommended “Approve” position on the proposed Cal Cities 2026 Resolution, it is recommended that the City Council authorize its voting delegate, Mayor Gillmor, and alternate, Councilmember Kevin Park, to cast a vote consistent with the City Council’s position during the Cal Cities 2026 General Assembly.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There are no costs associated with this report or the recommended action other than administrative staff time to prepare and review this report.

The City has an existing agreement with Townsend Public Affairs for state and federal legislative advocacy services, which includes developing and implementing a legislative strategy. These services are included at no additional cost as part of the consultant’s monthly service fee.

COORDINATION
This report was coordinated with the City’s legislative consultant, Townsend Public Affairs and the City’s Attorney’s Office.

RECOMMENDATION
Approve a “Approve” position on the proposed Cal Cities 2026 Annual Conference Resolution Calling for a Working Group to Consider a State Constitutional Amendment or Other Form of Initiative to Ensure Final Local Authority Over Housing and Land Use Decisions; and authorize the City’s voting delegate to cast a vote consistent with the City Council’s adopted position.

Prepared by: Aracely Azevedo, Assistant City Manager
Approved by: Jovan D. Grogan, City Manager
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ATTACHMENTS

1. How it Works: Cal Cities Resolutions and the General Assembly

2. League of California Cities 2026 Resolutions Packet
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Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). illi •••
_. G
••• G
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2025-2026

CAL CITIES OFFICERS
President
Gabe Quinto
Mayor
El Cerrito
First Vice President
Teresa Acosta
Council Member
Carlsbad
Second Vice President
David Cohen
Council Member
San Jose
Immediate Past President
Lynne B. Kennedy
Mayor Pro Tem,
Rancho Cucamonga
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org August 10, 2026
TO: Cal Cities Members

RE: Cal Cities 2026 Resolution Packet
Sixty days before the Cal Cities Annual Conference and Expo, Cal Cities members may submit resolutions on issues of importance to cities. This year, Cal Cities received one resolution by the July 25 deadline.

The attached packet contains the proposed resolution, background information, supporting letters from cities and city officials, and an analysis of the resolution by Cal Cities. The packet includes detailed information on the resolution process and the next steps for the resolution.

We encourage each city council to consider the resolution and determine a position so your voting delegate can represent your city’s position on the resolution.

Voting Delegates: City councils must appoint a voting delegate to vote during the General Assembly. Each city may also appoint up to two alternate delegates. If your city has not already done so, please appoint your voting delegate by Tuesday, Sept. 1, 2026. The voting delegate packet contains more information.

The 2026 General Assembly will be held Friday, Sept. 25, at 8:30 a.m. in the Anaheim Convention Center during the Annual Conference and Expo.

For questions about resolutions, voting delegates, or the General Assembly, please contact Zach Seals.

LEAGUE OF

CALIFORNIA
CITIES
2026
Resolution
Packet

LEAGUE OF

CALIFORNIA
CITIES
2026 Resolution Packet
Information on 2026 Resolutions Process
Consideration by Policy Committee (pre-conference)
Per the Cal Cities bylaws, Cal Cities President Gabe Quinto has referred the submitted resolution to the Housing, Community, and Economic Development Committee. The committee will meet on Thursday, Sept. 17, at 10 a.m. via Zoom to review the resolution and make a recommendation that will be sent to the Resolutions Committee. A public comment period will be held during the meeting. Register for the meeting here.

A list of recommendations the policy committee may make during its meeting is on page two of this packet.

Consideration by Resolutions Committee (during conference) On Thursday, Sept. 24, at 1:00 p.m. the Resolutions Committee will meet to review the resolution and the recommendation of the policy committee.

The Resolutions Committee consist of one representative from each of Cal Cities caucuses, departments, divisions, and policy committees, as well as up to ten additional appointments made by the Cal Cities President. A public comment period will be held during the meeting. Refer to the onsite conference program for the location.

A list of recommendations the Resolutions Committee may make during its meeting is on page two of this packet.

Consideration by the General Assembly (during conference) The General Assembly will convene on Friday, Sept. 25, at 8:30 a.m. to consider any resolutions the Resolutions Committee has forwarded. To vote during the General Assembly, voting delegates must have checked in at the voting delegate booth.

Conference attendees will receive materials for the General Assembly on the evening of Thursday, Sept. 24. For more information on voting and discussion procedures during the General Assembly, see page three of this packet.

Petitioned Resolutions (during conference)
The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. To initiate a petitioned resolution, voting delegates from 10% of member cities must sign the petition. The resolution and signatures are due at least 24 hours before the beginning of the General Assembly. Voting delegates who have checked in at the voting delegate booth can receive more information on petitioned resolutions at the booth onsite. 1 2026 Resolution Packet
Policy Committee and Resolutions Committee Actions
The submitted resolution will be heard by the policy committee to which it was assigned, and the Resolutions Committee. The table below shows what recommendations these bodies may make on the resolution.

Policy Committee Actions Resolutions Committee Actions
Approve Approve
Disapprove* Disapprove*
No Action No Action
Amend and approve Amend and approve
Refer to appropriate policy committee
for further study*
Approve as amended
Refer as amended to appropriate
policy committee for further study*
Refer to appropriate policy committee
for further study*
Refer as amended to appropriate
policy committee for further study*
Approve with additional
amendment(s)
Additional amendments and refer to
appropriate policy committee for
further study*
*If a resolution is disapproved or referred for further study by all policy committees to which it is assigned and the Resolutions Committee, it will not proceed to the General Assembly. 2 2026 Resolution Packet
General Assembly Voting and Discussion Procedures
Discussion Procedures:

Discussion procedures during the General Assembly are guided by two calendars:
the Consent Calendar and the Regular Calendar. As seen below, resolutions are calendared by the recommendations they receive from policy committees and the Resolutions Committee.

For General Resolutions:

Policy Committee
Recommendation
Resolutions Committee
Recommendation Calendar
Approve Approve Consent Calendar
Approve Disapprove or refer Regular Calendar
Disapprove or refer Approve Regular Calendar
Disapprove or refer Disapprove or refer Does not proceed to General Assembly
For Petitioned Resolutions:

Policy Committee
Recommendation Resolutions Committee Action Calendar
N/A
Approve Regular Calendar
Disapprove or Refer Regular Calendar
Disqualified Does not proceed to General
Assembly
Items on the Consent Calendar will be presented as one motion during the General Assembly from the Resolutions Committee chair. Unless an item on the Consent Calendar is set aside by the majority of the General Assembly, a vote will be taken on the whole calendar. If an item is set aside, it will be opened for discussion, followed by a vote.

Items on the Regular Calendar will be presented individually by the Resolutions Committee chair. After a recommendation is presented by the Resolutions Committee chair, the resolution will be opened for discussion by the General Assembly. A vote will take place following discussion.

Voting Procedures:

Per Cal Cities Bylaws Article XII, Sec. 2, all votes will be conducted by voice vote first. If the presiding official cannot determine the outcome, a vote will be taken by an alternative method, typically a raise of voting cards by voting delegates. A roll call vote may be called for by delegates of ten percent or more of the General Assembly.
3 2026 Resolution Packet
2026 Resolution

1. Resolution No. 1 submitted by City of Murrieta
• Letters of concurrence submitted by:
i. City of Banning;
ii. City of Calimesa;
iii. City of Canyon Lake;
iv. City of Moreno Valley;
v. City of Norco;
vi. City of Torrance;
vii. Crystal Ruiz, Mayor, City of San Jacinto;
viii. Jessica Alexander, Mayor, City of Temecula
• Referred to Housing, Community, and Economic Development Committee
• Policy Committee Recommendation:
• Resolutions Committee Recommendation:
4 2026 Resolution Packet
Resolution No. 1
Submitted by City of Murietta
5 2026 Resolution Packet

1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF CALIFORNIA CITIES

CALLING FOR A WORKING GROUP TO CONSIDER A STATE CONSTITUTIONAL

AMENDMENT OR OTHER FORM OF INITIATIVE TO ENSURE FINAL LOCAL AUTHORITY OVER

HOUSING AND LAND USE DECISIONS
Source: City of Murrieta
Concurrence of five or more cities/city officials
Cities/city officials: City of Banning; City of Calimesa; City of Canyon Lake; City of Moreno Valley; City of Norco; City of Torrance; Crystal Ruiz, Mayor, City of San Jacinto; Jessica Alexander, Mayor, City of Temecula
Referred to: Housing, Community, and Economic Development Policy Committee WHEREAS, California cities have historically been responsible for adopting general plans and zoning regulations, reviewing housing development proposals, and providing or coordinating the streets, water, wastewater, public safety, parks, transportation, and other infrastructure and services necessary to support responsible, environmentally sound, and well-planned residential growth; and
WHEREAS, the League of California Cities is dedicated to protecting and expanding local control for municipalities across the state to ensure their orderly growth and development; and
WHEREAS, the League of California Cities recognizes that local zoning is a primary function of cities and an essential component of home rule, and that a city’s general plan should guide its land use planning and strategic decision-making free from pre-emption by the state; and
WHEREAS, increasingly prescriptive statewide housing mandates and development approval requirements can override locally adopted plans, zoning standards, and public review procedures without adequately accounting for differences that exist in each unique jurisdiction in infrastructure capacity, water availability, wildfire and evacuation risks, environmental constraints, fiscal impacts, public service needs, and community priorities; and
WHEREAS, California’s housing goals can be more effectively advanced through state funding, streamlined environmental requirements, and voluntary partnerships that support housing production while preserving the authority of locally elected officials to determine how and where housing is best planned and approved; NOW, THEREFORE, BE IT RESOLVED, by the General Assembly of the League of California Cities, assembled during the Annual Conference in Anaheim, California, on September 25, 2026, that the League of California Cities support the development and advancement of a state constitutional amendment or other legislative, policy, or ballotbased strategies that restore and strengthen local authority over housing and land use matters within municipal boundaries, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications; and
6 2026 Resolution Packet
BE IT FURTHER RESOLVED, that any constitutional amendment or alternative strategy should preserve the State’s authority to establish broad statewide housing goals and enforce constitutional and civil rights, fair housing requirements, building and life-safety standards, and generally applicable environmental protections, while protecting cities from state actions that compel, through funding conditions or state law, the approval of housing developments that are inconsistent with locally adopted requirements; override local zoning or density standards; or invalidate locally adopted housing or land use decisions when a city has planned in good faith to accommodate its regional housing needs allocation and maintains adequate capacity for housing at all income levels; and BE IT FURTHER RESOLVED, that the League of California Cities consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters including but limited to: conducting appropriate legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for; the November 2030 General Election, or within another reasonable time frame as determined by the working group.
7 2026 Resolution Packet
Resolution No. 1: Background
Information
8 2026 Resolution Packet
Background Information for Resolution
Source: City of Murrieta
Background:

California cities are responsible for planning residential growth, adopting general plans and zoning regulations, reviewing development proposals, and providing or coordinating the infrastructure and public services necessary to support new housing. Since 2010, the State has enacted more than 500 housing-related laws that have increasingly shifted housing and land use authority away from local governments. These laws have expanded by-right development, limited locally adopted standards and review processes, and established enforcement mechanisms, including the builder’s remedy, that may override local plans and zoning. Although these measures are frequently presented as solutions to housing affordability, many increase development capacity or restrict local review without delivering the meaningful production of housing needed to address the housing crisis.

At the same time, the State has continued to prioritize increased development capacity without adequately accounting for the infrastructure, public services, economic realities, and safety measures necessary to support housing growth.

State mandates often fail to reflect local conditions, including roadway and utility capacity, water availability, wildfire exposure, environmental limitations, fiscal impacts, and the availability of essential services. Cities are consequently required to accommodate additional housing while receiving no funding or assistance to address the resulting infrastructure and service demands.

Local elected officials are directly accountable to the residents who experience the effects of development decisions and are responsible for balancing housing production with infrastructure capacity, public safety, environmental protection, fiscal sustainability, and community needs. Cities of all types in California have been grappling with this dynamic, ranging from urban to rural, coastal to inland, small to large, northern to southern, voicing concerns to legislative representatives with minimal responsiveness. This is an issue of statewide concern that needs the strength and diversity of the League of California Cities to pursue a long-term solution.

The proposed resolution directs the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions. The working group would be tasked with developing a more balanced framework that preserves the State’s role in establishing broad housing goals and enforcing constitutional, civil rights, fair housing, building, life-safety, and environmental requirements, while restoring meaningful local authority to allow cities to determine how statewide housing 9 2026 Resolution Packet
objectives should be implemented in a manner that reflects local conditions and community priorities while continuing to support responsible housing production.

As the primary statewide organization representing California cities, the League is uniquely positioned to lead this effort. Its established policy, legal, legislative, communications, and advocacy networks enable it to convene municipalities, evaluate potential strategies, conduct legal and fiscal analyses, build consensus, engage stakeholders, and coordinate with statewide decision-makers. League leadership would help ensure that any recommendation reflects the collective interests of California municipalities and would provide the credibility, organizational capacity, and statewide reach necessary to advance a viable strategy.
10 2026 Resolution Packet
Resolution No. 1: Letters of
Concurrence
11 12
July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
City of Banning
Office of the Mayor
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority
Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to the Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25, 2026. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards and project approval authority.

On behalf of the City of Banning, this letter confirms our support for the City of Murrieta's submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Respectfully,
Richard Royce, Mayor
District 4, City of Banning
~~cJL
Colleen Wallace, City Council Member
District 5, City of Banning
President, Riverside County Division
League of California Cities
99 E. Ramsey St.• P.O. Box 998 • Banning, CA 92220-0998 • (951) 922-3100 • Fax (951) 922-3128 13 July 21, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of Calimesa, this letter confirms our support for the City of Murrieta's submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.
e Cervantez
ayor
City of Calimesa
July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and

25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of Canyon Lake, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Arron Brown
City Manager
City of Canyon Lake
14 LAKE
www.canyonlakeca.gov
® 951.244.2955
® 951.246.2022
31516 Railroad Canyon Road I Canyon Lake,CA92587
July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches to address increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of Moreno Valley, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Brian Mohan
City Manager
City of Moreno Valley

15 City of Moreno Valley

CITY MANAGER'S OFFICE
www.moval.org/citymanager ~ 951.413.3020
Brian Mohan
City Manager
'$) 14177 Frederick St.

Moreno Valley, CA 92553
July 22, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority
Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

On behalf of the City of the Norco, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Kevin Bash
City Council Member
(951) 768-8981
16 0 CITY OF
NORCO

HORSETOWN USA
2870 Clark Avenue, Norco, CA 92860 www.norco.ca.us
17 CITY OF

TORRANCE

SHARON KALANI
MAYOR
July 29, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814

CITY COUNCIL MEMBERS
DAVID KARTSONIS - District I
BRIDGETT LEWIS - District 2
ASAM SHEIKH - District s
VA CANT - District 4
BETTY LIEU - District 5
Dr. JEREMY GERSON - District 6
RE: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority
Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

On behalf of the City of Torrance, this letter confirms our support for the City of Murrieta's submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Local authority is essential because cities are best positioned to craft housing strategies tailored to their unique community conditions, infrastructure capacity, and geographic needs.
3031 Torrance Boulevard • Torrance, California 90503 • 310/618-2801 • FAX 310/618-5841 18 When given the flexibility to plan locally, cities can achieve meaningful housing results while maintaining the character and balance of their communities.

The City of Torrance has consistently demonstrated that local control and proactive housing production go hand in hand:
• Housing Corridor Overlay Zone: Through our approved 6th Cycle Housing Element, Torrance created the Housing Corridor Overlay (HCO). This targeted local framework allows for by-right housing and mixed-use development across seven key commercial and transit-adjacent corridors, streamlining approvals and incentivizing production across a full range of income levels.
• Housing Element Progress & Accountability: As documented in our Housing Element Annual Progress Reports (APR), Torrance actively tracks, updates, and implements programs-such as aligning our Land Use and Safety Elements-to clear barriers for residential development while ensuring robust infrastructure and public safety standards.

These initiatives illustrate that local governance can effectively drive housing opportunities without one-size-fits-all mandates from the state. Restoring and protecting local land use authority will allow cities across California to continue developing solutions that work best for their residents.

If you have any questions or require further discussion, please feel free to contact Carlos Huizar, Management Associate at (310) 618-5880 or via email at CHuizar@TorranceCA.!!ov.

Sincerely
~
,
Sharon Kalani
Mayor, City of Torrance
cc:

Ron Holiday, Mayor Pro Tern, City of Murrieta
Lori Stone, City Councilmember, City of Murrieta
Jeff Kiernan, Los Angeles County Division, [email protected] League of California Cities, [email protected]
Joe A. Gonsalves & Sons, [email protected]
19 595 S San Jacinto Ave, San Jacinto, CA 92583
Cell: 951-282-1895 • Office: 951-487-7330
July 23, 2026
Mr. Gabe Quinto, President
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
• email: [email protected]
Subject: Support for Murrieta's Proposed Resolution on Housing and Local Governance Dear League of California Cities Leadership,
I am writing in my individual capacity as Mayor of the City of San Jacinto to express my strong support for the City of Murrieta's proposed resolution, which is scheduled for consideration by the General Assembly at the 2026 Annual Conference.

This resolution represents a timely and important opportunity to thoughtfully examine the balance between California's statewide housing goals and the fundamental constitutional principle of local governance. The proposal to establish a statewide working group to explore a potential constitutional amendment, legislative reforms, or other policy initiatives would create a valuable forum for assessing how local authority over housing and land use decisions can be strengthened while still addressing the State's housing challenges.

Cities are uniquely positioned to understand the distinct needs, opportunities, and constraints of their communities. Local elected officials are directly accountable to the residents they serve and are best equipped to make land use decisions that reflect a community's character, infrastructure capacity, economic development priorities, environmental stewardship, and long-term vision. Moreover, local governments carry the primary responsibility for protecting public safety. Issues such as housing density, transportation, emergency access, wildfire preparedness, evacuation routes, law enforcement and fire service capacity, water availability, and critical infrastructure are inherently local matters that demand the knowledge, judgment, and responsiveness of those who serve their communities daily.
20 While the State has a critical role to play in addressing California's housing needs, a collaborative approach that respects local expertise and preserves meaningful local discretion will result in stronger, safer, and more sustainable communities. The proposed working group offers a constructive path forward to evaluate policies that achieve our shared housing objectives while restoring an appropriate balance between state direction and local authority.

Although this letter reflects my personal position as Mayor and does not constitute an official action or policy of the City of San Jacinto or the San Jacinto City Council, I respectfully endorse the City of Murri eta's submission of this resolution and encourage its favorable consideration by the League of California Cities General Assembly.

Thank you for your leadership and your thoughtful consideration of this important matter.

Respectfully,
~c}-4){2~
Crystal Ruiz
Mayor
City of San Jacinto
595 S San Jacinto Ave, San Jacinto, CA 92583.

Cell: 951-282-1895 • Office: 951-487-7330 • email: [email protected] July 23, 2026
Mr. Gabe Quinto, President
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for the City of Murrieta's Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto:

I am writing in my individual capacity as Mayor of the City of Temecula to express my strong support for the City of Murrieta's proposed resolution for consideration by the General Assembly of the League of California Cities at the 2026 Annual Conference.

The proposed resolution presents an important opportunity to thoughtfully evaluate the appropriate balance between California's statewide housing objectives and the constitutional principle of local governance. Establishing a statewide working group to examine a potential constitutional amendment, legislative reforms, or other policy initiatives will provide a meaningful forum to assess how local authority over housing and land use decisions can be strengthened while continuing to address the State's housing challenges.

Cities are uniquely positioned to understand the needs, opportunities, and constraints of their communities. Local elected officials are accountable to the residents they serve and are best equipped to make land use decisions that reflect a community's character, infrastructure capacity, economic development goals, environmental stewardship, and long-term vision. Equally important, local governments bear the primary responsibility for protecting public safety. Decisions regarding housing density, transportation, emergency access, wildfire preparedness, evacuation routes, police and fire service capacity, water availability, and critical infrastructure are inherently local matters that require the knowledge and judgment of those who serve their communities every day.

While the State has an important role in addressing California's housing needs, a collaborative approach that respects local expertise and preserves meaningful local discretion will produce stronger, safer, and more sustainable communities. The proposed working group offers an opportunity to evaluate policies that achieve these shared objectives while restoring an appropriate balance between state direction and local authority.
21 Ci~ of Temecula
41000 Main Street ■ Temecula, CA 92590
(951'1694-6416• Fax f9511 694-6499 • TemeculaCA.gov
Mr. Gabe Quinto, President
League of California Cities
July 23, 2026

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City Council and Authorities ConcurrentSeptember 15, 2026

City Council and Authorities Concurrent
September 15, 2026