Agenda packet — City Council and Authorities Concurrent, September 22, 2026 (part 2 of 3)

Exhibit F - Work Authorization Form
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
A. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on July 17, 2024 and terminate on July 31, 2026.

B. After the Initial Term, the City reserves the right, at its sole discretion, to extend the term of this Agreement for up to one (1) additional one-year term through July 31, 2027 ("Option Period"), subject to the budget appropriation. See Exhibit E for Notice of Exercise of Option to Extend Agreement Form.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

4. WARRANTY
Contractor expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based. Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Contractor for the cost incurred by City.

5. QUALIFICATIONS OF CONTRACTOR - STANDARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor's representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

Agreement with Advanced Lighting Services, Inc.

Rev. 07-01-18

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6. COMPENSATION AND PAYMENT
Contractor shall be paid in accordance with Exhibits B1 ("COMPENSATION") and B2 ("RATE SCHEDULE").

7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days' prior written notice to Contractor.

B. Termination for Default. If Contractor fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Contractor.

C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Contractor will deliver to City all City information or material that Contractor has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Contractor bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Contractor shall not hire subcontractors without express written permission from City.

Contractor shall be as fully responsible to City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons directly employed by it.

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

10. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.

Agreement with Advanced Lighting Services, Inc.

Rev. 07-01-18

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11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Contractor and all other written information submitted to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Contractor which is otherwise known to Contractor or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Contractor may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Contractor shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Contractor shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Contractor agrees to assist City in meeting City's reporting requirements to the State and other agencies with respect to Contractor's Services hereunder.

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liability, loss, cost, and/or expense or damage, including all costs and attorney's fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, in any manner arising from, or alleged to arise in whole or in part from, or in any way connected with the Services performed by Contractor pursuant to this Agreement - including claims of any kind by Contractor's employees or persons contracting with Contractor to perform any portion of the Scope of Services - and shall expressly include passive or active negligence by City connected with the Services. However, the obligation to indemnify shall not apply if such liability is ultimately adjudicated to have arisen through the sole active negligence or sole willful misconduct of City; the obligation to defend is not similarly limited.

B. Contractor's obligation to protect, defend, indemnify, and hold harmless in full City and City's employees, shall specifically extend to any and all employment-related claims of any type brought by employees, contractors, subcontractors or other agents of Contractor, against City (either alone, or jointly with Contractor), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

C. To the extent Contractor is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act ("Act") and/or any other similar federal or state law, Contractor warrants that it is meeting its obligations·under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Contractor's responsibilities under the Act.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Contractor agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City's review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

Agreement with Advanced Lighting Services, Inc.

Rev. 07-01-18

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17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara Department of Public Works - Facilities Attention: Ken Winland
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]
And to Contractor addressed as follows:

Advanced Lighting Services, Inc.

Attention: David Taylor
6681 Sierra Lane
Suite A
Dublin, CA 94568
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1 :00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Contractor shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to "The Code of the City of Santa Clara, California" ("SCCC"). In particular, Contractor's attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Contractor has read and agrees to comply with City's Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

19. CONFLICTS OF INTEREST
Contractor certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor is familiar with the provisions of California Government Code section 87100 and Agreement with Advanced Lighting Services, Inc.

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following, and certifies that it does not know of any facts which would violate these code provisions. Contractor will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Contractor shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City's name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

Agreement with Advanced Lighting Services, Inc.

Rev. 07-01-18

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The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form:
>l-.1A--v--~
GLEN R. GOOGINS
City Attorney
"CITY"
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
ADVANCED LIGHTING SERVICES, INC.
a California corporation
Dated: _ _ 6._.a_ __,__cJ!~¼_,,..~~~"'""-"-- .,..-'----'-'----- By (Signature): _ ______ <} _________ _ Name: B. David Taylor Title: President
6681 Sierra Lane
Principal Place of Suite A
Business Address: Dublin, CA 94568 -----'-- --- - --------- Em a ii Address: [email protected].,c_a_d_va_n_c_e_d_, lig,,_h_ti_n,_,_ gs_e_rv_i_ce_s_.c_o_m ___ _ Telephone: ......,(~92_5__,_)_8_29_-_78_0_1_/......_(5_;1_0.,_) 7_7-"3-----'8:C...:. 9--'-- 73.::__ ___ _ Fax: (925) 829-7805 --=--'---- - - ----------- "CONTRACTOR" Agreement with Advanced Lighting Services, Inc.

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EXHIBIT A

SCOPE OF SERVICES
The Services to be performed for the City by the Contractor under this Agreement are set forth below.

The Scope of Services, including Exhibit A, Contractor's proposal response dated April 12, 2024 provide context, supplemental information, and are incorporated by reference to the extent not inconsistent with the Agreement.

1. GENERAL

1.1. Contractors shall provide light-emitting diode (LED) lighting retrofit or replacement services for buildings citywide, including all labor, materials, equipment, and tools required, in support of the Department of Public Works Facilities Division (Facilities).

1.2. Contractor shall work corroboratively with staff to plan and implement the retrofit or replacement schedule. The City may add or remove buildings or areas at its discretion.

2. BACKGROUND

2.1. California Bill AB2208, signed into law in September 2022, bans the sale and distribution of fluorescent bulbs in California starting from January 1, 2024.

The bill specifically targets screw or *bayonet base type compact fluorescent lamps, with a phase-out of pin-base type compact fluorescent lamps starting from January 1, 2025.

2.2. The City has numerous office buildings with 2', 4' and 8' fluorescent t-8 fixtures that will need to be retrofitted or replaced. These buildings such as City Hall, Libraries, Police Department, Senior Center, Corporation Yard, etc. will include some public areas and some office areas.

3. GENERAL SCOPE REQUIREMENTS

3.1. Contractor shall provide services to (1) retrofit existing fixtures with LED or (2) replace fixture with new LED fixture that is like size, shape, and finish. All lighting must be an equivalent or greater than existing lighting output.

3.2. Upon execution of contract Contractor shall schedule a project kickoff meeting with the City Project Manager, which will include the following at a minimum:

3.2.1. Project plan review

3.2.2. Meeting schedule for project

3.2.3. Identify all key project personnel for Contractor and City Agreement with Advanced Lighting Services, lnc./Exhibit A-Scope of Services Rev. 07-01-18

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3.2.4. Establish lines of communication

3.2.5. Schedule time for site walks to complete and provide an assessment of lighting fixtures at City. sites to confirm light retrofit and/or light fixture replacement count data. The assessment shall be completed and approved by the City prior to work commencing.

3.3. Contractor shall coordinate all activities regarding rebates with Silicon Valley Power.

3.4. The City will not pay for trip charges or fuel surcharges.

3.5. Contractor shall comply with all applicable federal, state, and local statutes, instructions, guidelines, regulations, policies, and rules (including all changes and amendments), related to services specified herein.

3.6. All work shall be performed in a professional manner within the standards of the industry and original equipment manufacturer of equipment, using proper equipment, methods, materials, and personnel. Damage to City property resulting from the services provided shall be repaired or items replaced by Contractor to the satisfaction of the City at no expense to the City in a timely manner.

3. 7. Contractor shall be responsible for all training and certification of their staff engaged in the performance of the services specified herein.

3.8. All contractor vehicles shall contain signage that includes contractor's company name on both left and right sides of each vehicle. The markings shall be sufficient for City staff to clearly identify contractor when they are on City property.

3.9. Contractor shall adhere to all applicable local, state, and federal health and safety polices and regulations when performing services for the City of Santa Clara.

4. WORK AUTHORIZATION PROCESS
Contractor acknowledges that Contractor is one of two firms selected to the perform the Services, pursuant to two (2) separate agreements (collectively, the "LED Lighting Retrofit and Replacement Project Agreements"). Specific will be assigned as set forth below.

4.1. Assessment and Proposal: After completion of a site assessment Contractor shall prepare and provide to the City Project Manager a site assessment report and proposal to complete the work. The proposal shall include:

Agreement with Advanced Lighting Services, lnc./Exhibit A-Scope of Services Rev. 07-01-18
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4.1.1. A work plan that includes a detailed description by task of the services to be performed including a breakout of fixtures that require replacement or retrofit,

4.1.2. A project timeline/schedule with discussion on any activities that may impact the project timeline/schedule.

4.1.3. A list of City responsibilities.

4.1.4. A final acceptance criteria.

4.1.5. An itemized cost proposal showing:

4.1.5.1. Hours and hourly rates as listed in Exhibit 82.

4.1.5.2. Bulbs

4.1.5.3. Fixtures

4.1.5.4. Miscellaneous parts/materials

4.1.6. All submitted pricing shall be in accordance with the prices/rates authorized in Exhibit 82 of this Agreement and the Proposal shall include sufficient information for the City to determine the rates are in accordance with the Agreement.

4.1.7. Costs for any additional equipment, parts, or services required for the completion of the work as detailed in Contractor's proposal but not reflected in the Contractor's cost proposal shall be the responsibility of the Contractor and at no additional cost to the City.

4.2. Award of Work:

4.2.1. The City will review proposals received from both Contractors awarded LED Lighting Retrofit and Replacement Project Agreements.

4.2.2. Award will be based on the lowest total cost and most advantageous project timeline.

4.3. Work Authorization

4.3.1. If the completion of the work in the Proposal will not result in total costs (including all previously authorized work) exceeding the maximum compensation in Section 1 of Exhibit 81 of the Agreement, services may be authorized as set forth in this Section.

4.3.2. Work Authorization shall be issued in substantially the same format as Exhibit F. Each Work Authorization shall describe the work and deliverables the Contractor must provide, the time limit within the Agreement with Advanced Lighting Services, lnc./Exhibit A-Scope of Services Rev. 07-01-18

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Contractor must complete the work and deliverables, the completion acceptance criteria, warranty provisions, and the compensation total for the work.

4.3.3. Subject to the terms and conditions of this Agreement Contractor and City will negotiate the specific scope and requirements of each Work Authorization. Upon execution by the Parties, the Work Authorization shall become an Approved Work Authorization.

4.3.4. Each Approved Work Authorization shall have a purchase order attached to it.

4.3.5. Only the City's Facilities Manager, Assistant Director of Public Works, or Director of Public Works may, on behalf of the City, execute a Work Authorization. Purchase orders are issued by the Finance Department.

4.3.6. Contractor shall not begin work and the City will not compensate the Contractor until the City has executed the Work Authorization for such work where applicable ("Approved Work Authorization") and issued a purchase order.

4.3.7. An Approved Work Authorization must be consistent with - and cannot alter - the terms and conditions of this Agreement. The terms and conditions of this Agreement shall prevail over any and all terms and conditions contained in an Approved Work Authorization - even if the Approved Work Authorization expressly states that it is intended to control. Any conflicting terms and conditions in an Approved Work Authorization are invalid and unenforceable.

4.4. Changes to Work Authorization

4.4.1. Contractor shall notify the City immediately when a situation occurs that may result in a change to the total project cost specific line items in an Approved Work Authorization or purchase order. Contractor shall provide the reason for the change specific to each Approved Work Authorization or purchase order.

4.4.2. If Contractor requires changes to a fixed price Work Authorization, Contractor shall only be permitted to request changes with justification such as additional scope requested by City or unanticipated field conditions. For such changes, Contractor shall submit justification demonstrating that changes in cost are associated with changes in scope. Contractor shall not be entitled to additional compensation for issues such as errors in calculation of original pricing, changes in staff, or other changes that are not directly related to changes requested by the City.

Agreement with Advanced Lighting Services, lnc./Exhibit A-Scope of Services Rev. 07-01-18
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4.4.3. In the event that unanticipated site conditions or other issues result in costs that exceed the Approved Work Authorization or changes to line items in an Approved Work Authorization or purchase order, Contractor shall submit to the City an updated Proposal for review and approval from the City in advance of performing the work. The City will issue a new or amended Work Authorization or purchase order (as applicable) to authorize such additional Services. Each changed Work Authorization and purchase order shall amend the Services and be incorporated into the Services by reference.

4.5. Each Approved Work Authorization and purchase order shall be incorporated into the Agreement by reference and subject to the terms and conditions and the Services contained therein shall be included within the Services.

4.6. Proposals, pricing, and quotes are not confidential and will not be treated as confidential even if marked confidential when submitted.

4.7. Contractor shall not initiate work before a Work Authorization has been approved and/or a purchase order has been issued and the City has directed Contractor to perform Services.

5. STAFF QUALIFICATIONS

5.1. Contractor shall designate a project manager and an onsite supervisor to be assigned to the City and be available during the entire length of the contract.

The project manager shall serve as the City's main point of contact for all matters and shall obtain the City's Project Manager to use personnel that were not submitted. The City also reserves the right to request a different project manager and/or Contractor's personnel to be assigned at any time during the length of the contract.

5.2. All Contractor's personnel shall be fully trained and qualified to perform the services specified herein.

5.3. City reserves the right to conduct background checks on all employee's assigned to the City.

5.3.1. Additionally, there will be a separate background check for Contractor's employees assigned to sites for the Santa Clara Police Department (SCPD). This background check will be conducted by SCPD.

6. STORAGE FACILITIES, EQUIPMENT, AND SPARE MATERIALS
Contractor shall maintain adequate storage at their own facilities to perform this contract, including a sufficient stock of materials required to complete the project. The City will work with Contractor on potential storage solutions.

Agreement with Advanced Lighting Services, lnc./Exhibit A-Scope of Services Rev. 07-01-18

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7. MEETINGS
Contractor shall be available to meet, when deemed necessary, with City staff at a mutually agreed upon time and place to review and discuss any items related to all work performed under this contract.

8. GENERAL REQUIREMENTS
Contractor shall provide seNices to (1) retrofit existing fixtures with LED (this option includes disconnecting the existing ballast) or (2) replace fixture with new LED fixture that is like size, shape, and finish. All lighting must be an equivalent or greater than existing lighting output.

9. WORKMANSHIP/PERFORMANCE

9.1. Contractor shall warrant all work provided against any defects in workmanship or product and shall satisfactorily correct, at no cost to the City, any such defect that may become apparent within a period of one year after completion of work. The warranty period shall commence upon date of acceptance by the City.

9.1.1. In the event of failure, Contractor shall respond within 24 hours of City contacting Contractor.

9.1.2. Warranty shall cover all labor, travel, parts, shipping, etc.

10. WARRANTY REQUIREMENTS FOR PRODUCTS

10.1. The warranty period for all products shall be for a period of one (1) year, or within the manufacturers' warranty, whichever is the later period. The warranty period shall commence upon date of acceptance by the City.

10.2. Warranty shall cover all parts, shipping, travel, and labor. Warranty response and correction shall be a priority for the Contractor and issues addressed and completed within a reasonable time frame as agreed to by the City and Contractor.

11. REPORTING REQUIREMENTS
Contractors shall submit to the City a monthly activity report identifying all work completed and the locations of the work. The City may change reporting frequency, at its discretion.

Agreement with Advanced Lighting Services, lnc./Exhibit A-Scope of Services Rev. 07-01-18
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1. MAXIMUM COMPENSATION
EXHIBIT 81

COMPENSATION

1.1. The maximum compensation shall be as set forth in each Approved Work Authorization (Maximum Work Authorization Compensation). No services will be performed unless both Parties execute an Approved Work Authorization outlining the services requested and the compensation agreed for such services.

1.2. Contractor shall fully complete all work required by the Approved Work Authorization for no more than the maximum work authorization compensation.

1.3. City shall only be liable for charges expressly authorized in the Approved Work Authorization.

1.4. As specified in Section 4 of Exhibit A ("SCOPE OF SERVICES"), Contractor is one of two firms selected to perform the Services, pursuant to two (2) separate agreements (collectively, the "LED Lighting Retrofit and Replacement Project Agreements"). Under no circumstance shall the total compensation for all Approved Work Authorizations to both firms exceed the total compensation of $500,000 approved by City Council on July 16, 2024.

2. RATES
Compensation under each Work Authorization and/or purchase order shall be in accordance with the rates set forth herein.

2.1. Contractor shall submit proposals/invoice for all Services at the rates listed in Exhibit B2 ("Rate Schedule") herein.

2.2. Rates listed in Exhibit B2 are fully burdened and will remain fixed for the initial two-year term of the Agreement.

2.3. Rate Increase: Rate adjustments may be requested prior to one-year option to renew the contract after the initial term. Rate increase requests must be tied to prevailing wage, CPI, PPI, or relevant industry specific index. Rate adjustments are subject to City's approval.

3. INVOICE REQUIREMENTS

3.1. Contractor shall invoice the City at the completion of each project and in a format approved by the City. City shall pay Contractor within thirty (30) days of City's receipt of an approved invoice.

3.2. Invoice shall include at a minimum the following:

3.2.1. Approved Work Authorization Number

3.2.2. Date of Service

3.2.3. Project/Service Description
Agreement with Advanced Lighting Services, lnc./Exhibit B1-Compensation Rev. 07-01-18

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3.2.4. 3.2.5.

3.2.6. 3.2.7.

3.2.8. Address of Serviced Location
Part Description
Unit Price/Hourly Rate
Quantity/Number of Hours
Etc.

Agreement with Advanced Lighting Services, lnc./Exhibit B1-Compensation Rev. 07-01-18

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1. RATES
EXHIBIT 82

RATE SCHEDULE
1 . 1. Contractor shall charge, and the City shall pay for actual services rendered and authorized according to the process outlined in Section 4 of Exhibit A. The rates applicable for the services are listed below in Table B2-1.

1.2. In cases where services are required but not listed below, Contractor shall submit rates for approval but the City in advance, in writing before performing services. For avoidance of doubt, any changes to the rates in Table B2-1 must be authorized in accordance with Section 2.2 of Exhibit B1. Rate changes are not permitted as part of the Work Authorization process.

Table 82-1: Rates
Labor Cost for Lamp Retrofit
Description Labor Rate Per Bulb
2' Bulb $18.50
2' Bulb U Bend Bulb $18.50
3' Bulb $18.50
4' Bulb $18.50
8' Bulb $18.50
Labor Cost for Fixture Replacement
Description Labor Rate Per Bulb/Fixture
2' - 1 Bulb $165.00
2' - 2 Bulb $165.00
2' - 2 U Bend Bulb $165.00
3' - 1 Bulb $165.00
4' - 1 Bulb $165.00
4' - 2 Bulb $165.00
4' - 3 Bulb $165.00
4' - 4 Bulb $165.00
8' - 2 Bulb $165.00
Price for Bulbs and Other Items
Description Unit Price
2' Bulb $6.30
2' Bulb U Bend Bulb $29.50
3' Bulb $6.35
4' Bulb $5.85
8' Bulb $17.50
Sockets/Lamp Holders $2.80
2' Bulb Lamp Recycling Fee $0.38
Agreement with Advanced Lighting Services, lnc./Exhibit 82-Rate Schedule Rev. 07-01-18

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Description Unit Price
2' Bulb U Bend Bulb Lamp Recyclin~ Fee
3' Bulb Lamp Recycling Fee
4' Bulb Lamp Recycling Fee
8' Bulb Lamp RecyclinQ Fee
Keystone 2' Fixture Strip
Keystone 2' Fixture 2x2 U Bend
3' Fixture Strip
4' Fixture Strip 1 x4
8' Fixture Strip
Cost Markup % Miscellaneous Materials/Hardware
Description Markup%
Miscellaneous Hardware
Miscellaneous Materials
Hourly Rate for As-Needed Services
Description Hourly Rate
Standard Rate
Agreement with Advanced Lighting Services, lnc./Exhibit 82-Rate Schedule Rev. 07-01-18
$1.75
$0.55
$0.75
$1.75
$38.00
$54.00
$38.00
$58.00
$74.00
15%
10%
$198.00

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EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Contractor's indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect, at its sole cost and expense, the following insurance policies with at least the indicated coverages, provisions and endorsements:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury

2. Exact structure and layering of the coverage shall be left to the discretion of Contractor; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a "pay on behalf' basis with defense costs payable in addition to policy limits;
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage sh.all apply to all owned, non-owned and hired autos.

In the event that the Work being performed under this Agreement involves transporting of hazardous or regulated substances, hazardous or regulated Agreement with Advanced Lighting Services, lnc./Exhibit C-lnsurance Requirements Rev. 07-01-18

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wastes and/or hazardous or regulated materials, Contractor and/or its subcontractors involved in such activities shall provide coverage with a limit of two million dollars ($2,000,000) per accident covering transportation of such materials by the addition to the Business Auto Coverage Policy of Environmental Impairment Endorsement MCS90 or Insurance Services Office endorsement form CA 99 48, which amends the pollution exclusion in the standard Business Automobile Policy to cover pollutants that are in or upon, being transported or towed by, being loaded onto, or being unloaded from a covered auto.

C. WORKERS' COMPENSATION

1. Workers' Compensation Insurance Policy as required by statute and employer's liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.

2. The indemnification and hold harmless obligations of Contractor included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Contractor or any subcontractor under any Workers' Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor's work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85 or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the Indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance Indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor's insurance.

Agreement with Advanced Lighting Services, lnc./Exhibit C-lnsurance Requirements Rev. 07-01-18

Page 2 ends

3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of nonrenewal.

4. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through D of this Exhibit C, above.

E. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

1. Contractor agrees to ensure that subcontractors, and any other party involved with the Services who is brought onto or involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

Agreement with Advanced Lighting Services, lnc./Exhibit C-lnsurance Requirements Rev. 07-01-18

Page 3 ends

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

F. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City's approval as to adequacy of the insurance protection.

G. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

Upon City's request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be emailed to:
[email protected]
Or mailed to:

EBIX Inc.

City of Santa Clara Department of Public Works - Facilities Division P.O. Box 100085- S2
Duluth, GA 30096
Telephone number: 951-766-2280
Fax number: 770-325-0409
H. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

Agreement with Advanced Lighting Services, lnc./Exhibit C-lnsurance Requirements Rev. 07-01-18
Page4

EXHIBIT D

LABOR COMPLIANCE ADDENDUM
This Agreement is subject to the requirements of California Labor Code section 1720 et seq. requiring the payment of prevailing wages, the training of apprentices, and compliance with other applicable requirements.

I. Prevailing Wage Requirements

1. Contractor shall be obligated to pay not less than the General Prevailing Wage Rate, which can be found at www.dir.ca.gov and are on file with the City Clerk's office, which shall be available to any interested party upon request. Contractor is also required to have a copy of the applicable wage determination posted and/or available at each job site.

2. Specifically, contractors are reminded of the need for compliance with Labor Code Section 1774-1775 (the payment of prevailing wages and documentation of such), Section 1776 (the keeping and submission of accurate certified payrolls) and 1777.5 in the employment of apprentices on public works projects. Further, overtime must be paid for work in excess of 8 hours per day or 40 hours per week pursuant to Labor Code Section 1811-1813.

3. Special prevailing wage rates generally apply to work performed on weekends, holidays and for certain shift work. Depending on the location of the project and the amount of travel incurred by workers on the project, certain travel and subsistence payments may also be required.

Contractors and subcontractors are on notice that information about such special rates, holidays, premium pay, shift work and travel and subsistence requirements can be found at www.dir.ca.gov.

4. Only bona fide apprentices actively enrolled in a California Division of Apprenticeship Standards approved program may be employed on the project as an apprentice and receive the applicable apprenticeship prevailing wage rates. Apprentices who are not properly supervised and employed in the appropriate ratio shall be paid the full journeyman wages for the classification of work performed.

5. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, Contractor agrees to present to City, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request. The term "certified payroll" shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the City or its designee including, but not limited to: certified Agreement with Advanced Lighting Services, lnc./Exhibit D-Labor Compliance Rev. 07-01-18

Page 1 ends

payroll, fringe benefit statements and backup documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.

6. In addition to submitting the certified payrolls and related documentation to City, Contractor and all subcontractors shall be required to submit certified payroll and related documents electronically to the California Departm~nt of Industrial Relations. Failure to submit payrolls to the DIR when mandated by the project parameters shall also result in the withholding of progress, retention and/or final payment.

7. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1 (a)].

8. No contractor or subcontractor may be awarded a contract for public work on a public works project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Contractors MUST be a registered "public works contractor" with the DIR AT THE TIME OF BID. Where the prime contract is less than $15,000 for maintenance work or less than $25,000 for construction alternation, demolition or repair work, registration is not required.

9. All contractors/subcontractors and related construction services subject to prevailing wage, including but not limited to: trucking, surveying and inspection work must be registered with the Department of Industrial Relations as a "public works contractor". Those you fail to register and maintain their status as a public works contractor shall not be permitted to perform work on the project.

10. Should any contractor or subcontractors not be a registered public works contractor and perform work on the project, Contractor agrees to fully indemnify the City for any fines assessed by the California Department of Industrial Relations against the City for such violation, including all staff costs and attorney's fee relating to such fine.

11. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

J. Audit Rights
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or.a designated representative of any of these officers. Copies of such records or documents shall be provided to City for audit at City Hall when it is Agreement with Advanced Lighting Services, lnc./Exhibit O-Labor Compliance Rev. 07-01-18

Page 2 ends

practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Contractor's address indicated for receipt of notices in this Agreement.

K. Enforcement

1. City shall withhold any portion of a payment; including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance. In the event that certified payroll forms do not comply with the requirements of Labor Code Section 1720 et seq., City may continue to hold sufficient funds to cover estimated wages and penalties under the Agreement.

2. Based on State funding sources, this project may be subject to special labor compliance requirements of Proposition 84.

3. The City is not obligated to make any payment due to Contractor until Contractor has performed all of its obligations under these provisions. This provision means that City can withhold all or part of a payment to Contractor until all required documentation is submitted. Any payment by the City despite Contractor's failure to fully perform its obligations under these provisions shall not be deemed to be a waiver of any other term or condition contained in this Agreement or a waiver of the right to withhold payment for any subsequent breach of this Addendum.

City or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements.

These penalties are up to $200 per day per worker for each wage violation identified; $100 per day per worker for failure to provide the required paperwork and documentation requested within a 10-day window; and $25 per day per worker for any overtime violation.

Agreement with Advanced Lighting Services, lnc./Exhibit D-Labor Compliance Rev. 07-01-18

Page 3 ends

EXHIBIT E

NOTICE OF EXERCISE OF OPTION TO EXTEND AGREEMENT
AGREEMENT TITLE:

CONTRACTOR:

DATE:

Pursuant to Section _ of the Agreement referenced above, the City of Santa Clara hereby exercises its option to extend the term under the following provisions:

I OPTION NO. # of#
NEW OPTION TERM I Begin date:

End date:
0 CHANGES IN RATE OF COMPENSATION
I Percentage change in CPI upon which adjustment is based:

Pursuant to Section _ of the Agreement the rates of compensation are hereby adjusted as follows:
(use attachment if necessary)
I MAXIMUM COMPENSATION for New Option Term:

For the option term exercised by this Notice, City shall pay Contractor an amount not to exceed the amount set forth above for Contractor's services and reimbursable expenses, if any. The undersigned signing on behalf of the City of Santa Clara hereby certifies that an unexpended appropriation is available for the term exercised by this Notice, and that funds are available as of the date of this signature.

Approved as to Form:

GLEN R. GOOGINS
City Attorney
Dated:

JOVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
Agreement with Advanced Lighting Services, lnc./Exhibit E-Notice of Option to Extend Agreement Page 1 Rev. 07-01-18

EXHIBIT F

SAMPLE WORK AUTHORIZATION FORM
This work authorization ("Work Authorization") is made pursuant to the Agreement for Service between the City of Santa Clara and Advanced Lighting Services, Inc. ("Agreement"). This Work Authorization is governed by the provisions of the Agreement and is hereby incorporated into that Agreement by reference. All Services shall be using the terms and rates included in the Agreement. In the event of any inconsistency between the terms and conditions of the Work Authorization and the Agreement, the terms and conditions of the Agreement shall govern and control.

PART A: GENERAL INFORMATION
WORK AUTHORIZATION D Original
NUMBER: D First Revised
Contract No. D Second Revised
D Other
Contractor Name/Address:

Expiration Date of Agreement:

Contractor's Project Manager: Name: Email:

City's Project Manager Name: Email:

Period of Performance for this Start Date: Expected Completion Date:

Work Order:

Maximum Compensation for this Work Authorization
Contractor Representative Name (Print)
Contractor Representative Signature
Contractor Representative Signature Date
City Project Manager Name (Print)
Authorized City Representative Print)
City Representative Signature
Citv Representative Signature Date
* Authorized City Representatives include Public Works Facilities Manaaer, Public Works Director Agreement with Advanced Lighting Services, lnc./Exhibit F-Work Authorization Form Rev. 07-01-18

Page 1 ends

PART 8: SERVICES TO BE PERFORMED

1. REVISED WORK AUTHORIZATION
0 No
D If yes, provide a brief description of the change(s).

2. SCOPE OF SERVICES TO BE PERFORMED
The Contractor shall perform the service(s) described below in accordance with all of the terms and conditions of the Agreement. (Insert a detailed Scope of Services below or attach as a separate file.) Scope of Services and cost proposal shall meet all of the provisions of Exhibit A and Exhibits B1 and B2.

Agreement with Advanced Lighting Services, lnc./Exhibit F-Work Authorization Form Rev. 07-01-18

Page 2 ends

3. COMPENSATION
a. Basis of Compensation: D Time & Materials D Fixed Fee b. Payment Schedule:

D Monthly D Completion of Deliverable/Milestone ~ Completion of Services
c. Payment Terms. See Exhibit B1 for payment of terms.

4. ACCEPTANCE CERTIFICATE
D Acceptance Certificate not required.

D Acceptance Certificate required.

Agreement with Advanced Lighting SeNices, lnc./Exhibit F-Work Authorization Form Rev. 07-01-18

Page 3 ends

Amendment No. 1 to Agreement/Advanced Lighting Services Page 1 Rev. 10/25/19
Ebix Insurance No. S200005423
AMENDMENT NO. 1

TO THE AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
ADVANCED LIGHTING SERVICES, INC.

PREAMBLE
This agreement (“Amendment No. 1”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Advanced Lighting Services, Inc., a California corporation, (Contractor). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. The Parties previously entered into an agreement entitled “Agreement for Services between the City of Santa Clara, California, and Advanced Lighting Services, Inc.”, dated July 24, 2024 (Agreement); and
B. The Parties entered into the Agreement for the purpose of having Contractor provide services for citywide LED lighting retrofit and replacement project, and the Parties now wish to amend the Agreement to increase the total aggregate maximum work authorization by $441,046 for a revised total not-to-exceed aggregate maximum work authorization compensation of $941,046 subject to the appropriation of funds.

NOW, THEREFORE, the Parties agree as follows:

AMENDMENT TERMS AND CONDITIONS

1. Section 1.4 of Exhibit B1 of the Agreement, entitled “COMPENSATION” is hereby amended to read as follows:

As specified in Section 4 of Exhibit A (“SCOPE OF SERVICES”), Contractor is one of two firms selected to perform the Services, pursuant to two (2) separate agreements (collectively, the “LED Lighting Retrofit and Replacement Project Agreements”). Under no circumstance shall the total compensation for all Approved Work Authorizations to both firms exceed the total compensation of $941,046 approved by City Council on April 29, 2025.

Docusign Envelope ID: ADF6E2B1-9305-4257-B478-BD08CD1BD3C8 Amendment No. 1 to Agreement/Advanced Lighting Services, Inc. Page 2 Rev. 10/25/2019

2. Except as set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. In case of a conflict in the terms of the Agreement and this Amendment No. 1, the provisions of this Amendment No. 1 shall control.

The Parties acknowledge and accept the terms and conditions of this Amendment No. 1 as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney
JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
ADVANCED LIGHTING SERVICES, INC.
a California corporation
Dated:

By (Signature):

Name: B. David Taylor
Title: President
Principal Place of
Business Address:
6681 Sierra Lane
Suite A
Dublin, CA 94568
Email Address: [email protected]
Telephone: (925) 829-7801 / (510) 773-8973
Fax: (925) 829-7805
“CONTRACTOR”
Docusign Envelope ID: ADF6E2B1-9305-4257-B478-BD08CD1BD3C8 5/14/2025 | 1:22 PM PDT
5/27/2025 | 4:58 PM PDT
9A3F262026 I E4C2 ...

EBIX Insurance No. S200005416

AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
AMERICAN POWER SOLUTIONS, INC.

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and American Power Solutions, Inc., a California corporation, (Contractor). City and Contractor may be referred to individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement."

RECITALS
A. City desires to secure the services more fully described in this Agreement, at Exhibit A, entitled "Scope of Services";
B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A - Scope of Services
Exhibit B1 - Compensation
Exhibit B2 - Rate Schedule
Exhibit C - Insurance Requirements
Exhibit D - Labor Compliance Addendum
Exhibit E - Notice of Exercise of Option to Extend Agreement Form Agreement with American Power Solutions
Rev. 07-01-18

Page 1 ends

2. TERM OF AGREEMENT
A. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the Initial Term of this Agreement shall begin on July 17, 2024 and terminate on July 31, 2026.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A and within the time stated in Exhibit A. Time is of the essence.

5. QUALIFICATIONS OF CONTRACTOR - ST AND ARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor's representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

Agreement with American Power Solutions
Rev. 07-01-18

Page 2 ends

6. COMPENSATION AND PAYMENT
Contractor shall be paid in accordance with Exhibits B1 ("COMPENSATION") and B2 ("RATE SCHEDULE").

10. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent" contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.

Agreement with American Power Solutions
Rev. 07-01-18

Page 3 ends

14. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Contractor agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, Agreement with American Power Solutions
Rev. 07-01-18
Page4
liability, loss, cost, and/or expense or damage, including all costs and attorney's fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, in any manner arising from, or alleged to arise in whole or in part from, or in any way connected with the Services performed by Contractor pursuant to this Agreement - including claims of any kind by Contractor's employees or persons contracting with Contractor to perform any portion of the Scope of Services - and shall expressly include passive or active negligence by City connected with the Services. However, the obligation to indemnify shall not apply if such liability is ultimately adjudicated to have arisen through the sole active negligence or sole willful misconduct of City; the obligation to defend is not similarly limited.

C. To the extent Contractor is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act ("Act") and/or any other similar federal or state law, Contractor warrants that it is meeting its obligations under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Contractor's responsibilities under the Act.

Agreement with American Power Solutions
Rev. 07-01-18
Page5

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

American Power Solutions
Attention: Charleen White
14355. Industry Circle
La Mirada, CA 90638
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1 :00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

Agreement with American Power Solutions
Rev. 07-01-18

Page 7 ends

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form:
;;I,~~
Dated: __ 7~/ i_"_{ _/ _-z.._lf _____ _
GLEN R. GOOGINS
City Attorney ~ CAvMan•
"CITY"
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
AMERICAN POWER SOLUTIONS, INC.
a California corporation
Dated: ~07/16/ 4...-:::::::::::

By (Signature): --------------- Name: Peter Yoon
Title: President
Principal Place of 14355 Industry Circle
Business Address: La Mirada, CA 90638
Email Address: [email protected]
Telephone: (714) 626-0300
Fax: (714) 626-0200
Agreement with American Power Solutions
Rev. 07-01-18
"CONTRACTOR"

Page 8 ends

EXHIBIT A

SCOPE OF SERVICES
The Services to be performed for the City by the Contractor under this Agreement are set forth below.

The Scope of Services, including Exhibit A, Contractor's proposal response dated April 5, 2024 provide context, supplemental information, and are incorporated by reference to the extent not inconsistent with the Agreement.

1. GENERAL

1.2. Contractor shall work with City staff to plan and implement the retrofit or replacement schedule. The City may add or remove buildings or areas at its discretion.

2. BACKGROUND

2.1. California Bill AB2208, signed into law in September 2022, bans the sale and distribution of fluorescent bulbs in California starting from January 1, 2024. The bill specifically targets screw or *bayonet base type compact fluorescent lamps, with a phase-out of pin-base type compact fluorescent lamps starting from January 1, 2025.

3. GENERAL SCOPE REQUIREMENTS

3.2. Upon execution of contract Contractor shall schedule a project kickoff meeting. with the City Project Manager, which will include the following at a minimum:

3.2.1. Project plan review

3.2.2. Meeting schedule for project

3.2.3. Identify all key project personnel for Contractor and City Agreement with American Power Solutions, lnc./Exhibit A-Scope of Services Rev. 07-01-18

Page 1 ends

3.2.4. Establish lines of communication

3.2.5. Schedule time for site walks to complete and provide an assessment of lighting fixtures City sites to confirm light retrofit and/or light fixture replacement count data. The assessment shall be completed and approved by the City prior to work commencing.

3.3. Contractor shall coordinate all activities regarding rebates with Silicon Valley Power.

3.4. The City will not pay for trip charges or fuel surcharges.

3. 7. Contractor shall be responsible for all training and certification of their staff engaged in the performance of the services specified herein.

3.9. Contractor shall adhere to all applicable local, state, and federal health and safety polices and regulations when performing services for the City of Santa Clara.

Agreement with American Power Solutions, lnc./Exhibit A-Scope of Services Rev. 07-01-18

Page 2 ends

4.1.1. A work plan that includes a detailed description by task of the services to be performed including a breakout of fixtures that require replacement or retrofit,

4.1.2. A project timeline/schedule with discussion on any activities that may impact the project timeline/schedule.

4.1.3. A list of City responsibilities.

4.1.4. A final acceptance criteria.

4.1.5. An itemized cost proposal showing:

4.1.5.1. Hours and hourly rates as listed in Exhibit B2.

4.1.5.2. Bulbs

4.1.5.3. Fixtures

4.1.5.4. Miscellaneous parts/materials

4.1.6. All submitted pricing shall be in accordance with the prices/rates authorized in Exhibit B2 of this Agreement and the Proposal shall include sufficient information for the City to determine the rates are in accordance with the Agreement.

4.2. Award of Work:

4.2.1.1. The City will review proposals received from both Contractors awarded LED Lighting Retrofit and Replacement Project
Agreements.

4.2.1.2. Award will be based on the lowest total cost and most advantageous project timeline.

4.3. Work Authorization

4.3.1. If the completion of the work in the Proposal will not result in total costs (including all previously authorized work) exceeding the maximum compensation in Section 1 of Exhibit B1 of the Agreement, services may be authorized as set forth in this Section.

4.3.2. Work Authorization shall be issued in substantially the same format as Exhibit F. Each Work Authorization shall describe the work and Agreement with American Power Solutions, lnc./Exhibit A-Scope of Services Rev. 07-01-18

Page 3 ends

deliverables the Contractor must provide, the time limit within the Contractor must complete the work and deliverables, the completion acceptance criteria, warranty provisions, and the compensation total for the work.

4.3.4. Each Approved Work Authorization shall have a purchase order attached to it.

4.4. Changes to Work Authorization

Agreement with American Power Solutions, lnc./Exhibit A-Scope of Services Rev. 07-01-18
Page4

4.6. Proposals, pricing, and quotes are not confidential and will not be treated as confidential even if marked confidential when submitted.

4.7. Contractor shall not initiate work before a Work Authorization has been approved and/or a purchase order has been issued and the City has directed Contractor to perform Services.

5. STAFF QUALIFICATIONS

5.1. Contractor shall designate a project manager and an onsite supervisor to be assigned to the City and be available during the entire length of the contract.

5.2. All Contractor's personnel shall be fully trained and qualified to perform the services specified herein.

5.3. City reserves the right to conduct background checks on all employee's assigned to the City.

Agreement with American Power Solutions, lnc./Exhibit A-Scope of Services Rev. 07-01-18

Page 5 ends

8. GENERAL REQUIREMENTS
Contractor shall provide services to (1) retrofit existing fixtures with LED (this option includes disconnecting the existing ballast) or (2) replace fixture with new LED fixture that is like size, shape, and finish. All lighting must be an equivalent or greater than existing lighting output.

9. WORKMANSHIP/PERFORMANCE

The warranty period shall commence upon date of acceptance by the City.

9.1.1. In the event of failure, Contractor shall respond within 24 hours of City contacting Contractor.

9.1.2. Warranty shall cover all labor, ·travel, parts, shipping, etc.

10. WARRANTY REQUIREMENTS FOR PRODUCTS

10.1.The warranty period for all products shall be for a period of one (1) year, or within the manufacturers' warranty, whichever is the later period. The warranty period shall commence upon date of acceptance by the City.

10.2.Warranty shall cover all parts, shipping, travel, and labor. Warranty response and correction shall be a priority for the Contractor and issues addressed and completed within a reasonable time frame as agreed to by the City and Contractor.

Agreement with American Power Solutions, lnc./Exhibit A-Scope of Services Rev. 07-01-18

Page 6 ends

1. MAXIMUM COMPENSATION
EXHIBIT 81

COMPENSATION

1.2. Contractor shall fully complete all work required by the Approved Work Authorization for no more than the maximum work authorization compensation.

1.3. City shall only be liable for charges expressly authorized in the Approved Work Authorization.

2. RATES
Compensation under each Work Authorization and/or purchase order shall be in accordance with the rates set forth herein.

2.1. Contractor shall submit Proposals invoice all Services at the rates listed in Exhibit B2 ("Rate Schedule") herein.

2.2. Rates listed in Exhibit B2 are fully burdened and will remain fixed for the initial two-year term of the Agreement.

3. INVOICE REQUIREMENTS

3.2. Invoice shall include at a minimum the following:

3.2.1. Approved Work Authorization Number

3.2.2. Date of Service
Agreement with American Power Solutions, lnc./Exhibit 81-Compensation Rev. 07-01-18

Page 1 ends

3.2.3. 3.2.4.

3.2.5. 3.2.6.

3.2.7. 3.2.8.

Project/Service Description
Address of Serviced Location
Part Description
Unit Price/Hourly Rate
Quantity/Number of Hours
Etc.

Agreement with American Power Solutions, lnc./Exhibit 81-Compensation Rev. 07-01-18

Page 2 ends

EXHIBIT 82

RA TE SCHEDULE

1. RATES

1.1. Contractor shall charge, and the City shall pay for actual services rendered and authorized according to the process outlined in Section 4 of Exhibit A The rates applicable for the services are listed below in Table B2-1.

Table 82-1: Rates
Labor Cost for Lamp Retrofit
Description Labor Rate Per Bulb
2' Bulb
2' Bulb U Bend Bulb
3' Bulb
4' Bulb
8' Bulb
Labor Cost for Fixture Replacement
Description Fixture Type Fixture Cost
2' - 1 Bulb 2ft Linear Strip $87.75
2' - 2 Bulb 2ft Vapor tight $106.60
2' - 2 Bulb 2ft Linear Strip $87.75
2' - 2 Bulb 2x2 Troffer $85.35
2' - 2 U Bend Bulb 2x2 Troffer $85.35
3' - 1 Bulb 3ft Linear Strip $92.95
4' - 1 Bulb 4ft Linear Strip $76.25
4' - 2 Bulb 4ft Linear Strip $76.25
4' - 2 Bulb 4ft Vapor Tight $110.50
4' - 2 Bulb 4ft Linear Wrap $96.20
4' - 2 Bulb 2x4 Troffer $97.05
4' - 3 Bulb 2x4 Troffer $97.05
4' - 4 Bulb 2x4 Troffer $97.05
8' - 2 Bulb 8ft Linear Strip $128.25
Price for Bulbs and Other Items
Description Unit Price
2' Bulb
2' Bulb U Bend Bulb
3' Bulb
Agreement with American Power Solutions, lnc./Exhibit B2-Rate Schedule Rev. 07-01-18
$14.63
$34.44
$14.63
$13.85
$71.60
Labor Rate Per
Bulb/Fixture
$80.82
$92.50
$80.82
$102.79
$102.79
$82.89
$76.24
$76.24
$94.06
$88.36
$107.45
$107.45
$107.45
$129.71
$9.10
$15.60
$9.10

Page 1 ends

Description Unit Price
4' Bulb
8' Bulb
Cost Markup % Miscellaneous Materials
Description Markup%
Cost Markup $ for
Miscellaneous Materials
Hourly Rate for As-Needed Services
Description Hourly Rate
Standard Rate
Agreement with American Power Solutions, lnc./Exhibit B2-Rate Schedule Rev. 07-01-18
$7.15
$41.60
20%
$250.00
Page2

EXHIBIT C

A. COMMERCIAL GENERAL LIABILITY INSURANCE

In the event that the Work being performed under this Agreement involves transporting of hazardous or regulated substances, hazardous or regulated Agreement with American Power Solutions, lnc./Exhibit C-lnsurance Requirements Rev. 07-01-18

Page 1 ends

C. WORKERS' COMPENSATION

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. 2.

Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor's work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85 or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the Indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance Indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor's insurance.

Agreement with American Power Solutions, lnc./Exhibit C-lnsurance Requirements Rev. 07-01-18

Page 2 ends

3. Cancellation.

4. a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of nonrenewal.

Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through D of this Exhibit C, above.

E. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

1. Contractor agrees to ensure that subcontractors, and any other party involved with the Services who is brought onto or involved in .the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

Agreement with American Power Solutions, lnc./Exhibit C-lnsurance Requirements Rev. 07-01-18

Page 3 ends

3. The City reseNes the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

F. EVIDENCE OF COVERAGE
Prior to commencement of any SeNices under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City's approval as to adequacy of the insurance protection.

G. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance SeNices Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

EBIX Inc.

City of Santa Clara Department of Public Works - Facilities Division P.O. Box 100085 - S2
Duluth, GA 30096
Telephone number: 951-766-2280
Fax number: 770-325-0409
H. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

Agreement with A.merican Power Solutions, lnc./Exhibit C-lnsurance Requirements Rev. 07-01-18
Page4

EXHIBIT D

I. Prevailing Wage Requirements

2. Specifically, contractors are reminded of the need for compliance with Labor Code Section 177 4-1775 (the payment of prevailing wages and documentation of such), Section 1776 (the keeping and submission of accurate certified payrolls) and 1777 .5 in the employment of apprentices on public works projects. Further, overtime must be paid for work in excess of 8 hours per day or 40 hours per week pursuant to Labor Code Section 1811-1813.

Contractors and subcontractors are on notice that information about such special rates, holidays, premium pay, shift work and travel and subsistence requirements can be found at www.dir.ca.gov.

5. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, Contractor agrees to present to City, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request. The term "certified payroll" shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the City or its designee including, but not limited to: certified Agreement with American Power Solutions, lnc./Exhibit D-Labor Compliance Rev. 07-01-18

Page 1 ends

6. In addition to submitting the certified payrolls and related documentation to City, Contractor and all subcontractors shall be required to submit certified payroll and related documents electronically to the California Department of Industrial Relations. Failure to submit payrolls to the DIR when mandated by the project parameters shall also result in the withholding of progress, retention and/or final payment.

8. No contractor or subcontractor may be awarded a contract for public work on a public works project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Contractors MUST be a registered "public works contractor'' with the DIR AT THE TIME OF BID. Where the prime contract is less than $15,000 for maintenance work or less than $25,000 for construction alternation, demolition or repair work, registration is not required.

11. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

J. Audit Rights
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such records or documents shall be provided to City for audit at City Hall when it is Agreement with American Power Solutions, lnc./Exhibit D-Labor Compliance Rev. 07-01-18
Page2
practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Contractor's address indicated for receipt of notices in this Agreement.

K. Enforcement

2. Based on State funding sources, this project may be subject to special labor compliance requirements of Proposition 84.

City or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements.

Agreement with American Power Solutions, lnc./Exhibit D-Labor Compliance Rev. 07-01-18

Page 3 ends

EXHIBIT E

NOTICE OF EXERCISE OF OPTION TO EXTEND AGREEMENT
AGREEMENT TITLE:

CONTRACTOR:

DATE:

Pursuant to Section _ of the Agreement referenced above, the City of Santa Clara hereby exercises its option to extend the term under the following provisions:

I OPTION NO. # of#
NEW OPTION TERM I Begin date:

End date:
0 CHANGES IN RATE OF COMPENSATION
I Percentage change in CPI upon which adjustment is based:

Pursuant to Section _ of the Agreement the rates of compensation are hereby adjusted as follows:
(use attachment if necessary)
I MAXIMUM COMP EN SA TION for New Option Term:

For the option term exercised by this Notice, City shall pay Contractor an amount not to exceed the amount set forth above for Contractor's seNices and reimbursable expenses, if any. The undersigned signing on behalf of the City of Santa Clara hereby certifies that an unexpended appropriation is available for the term exercised by this Notice, and that funds are available as of the date of this signature.

Approved as to Form:

GLEN R. GOOGINS
City Attorney
Dated:

JOVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
Agreement with American Power Solutions, lnc./Exhibit E-Notice of Option to Extend Agreement Page 1 Rev. 07-01-18

EXHIBIT F

SAMPLE WORK AUTHORIZATION FORM
This work authorization ("Work Authorization") is made pursuant to the Agreement for Service between the City of Santa Clara and American Power Solutions, Inc. ("Agreement"). This Work Authorization is governed by the provisions of the Agreement and is hereby incorporated into that Agreement by reference. All Services shall be using the terms and rates included in the Agreement. In the event of any inconsi·stency between the terms and conditions of the Work Authorization and the Agreement, the terms and conditions of the Agreement shall govern and control.

PART A: GENERAL INFORMATION
WORK AUTHORIZATION D Original
NUMBER: D First Revised
Contract No. D Second Revised
D Other
Contractor Name/Address:

Expiration Date of Agreement:

Contractor's Project Manager: Name: Email:

City's Project Manager Name: Email:

Period of Performance for this Start Date: Expected Completion Date:

Work Order:

Maximum Compensation for this Work Authorization
Contractor Representative Name (Print)
Contractor Representative Signature
Contractor Representative Signature Date
Citv Project Manager Name (Print)
Authorized City Representative Print)
City Representative Signature
City Representative Signature Date
* Authorized City Representatives include Public Works Facilities Manager, Public Works Deputy Director
Agreement with American Power Solutions, lnc./Exhibit F-Work Authorization Form Rev. 07-01-18

Page 2 ends

PART 8: SERVICES TO BE PERFORMED

1. REVISED WORK AUTHORIZATION
□ No
D If yes, provide a brief description of the change(s).

Agreement with American Power Solutions, lnc./Exhibit F-Work Authorization Form Rev. 07-01-18

Page 3 ends

3. COMPENSATION
a. Basis of Compensation: D Time & Materials D Fixed Fee b. Payment Schedule:

D Monthly D Completion of Deliverable/Milestone rg] Completion of Services c. Payment Terms. See Exhibit 81 for payment of terms.

4. ACCEPTANCE CERTIFICATE
D Acceptance Certificate not required.

D Acceptance Certificate required.

Agreement with American Power Solutions, lnc./Exhibit F-Work Authorization Form Rev. 07-01-18

Page 4 ends

Amendment No. 1 to Agreement/American Power Solutions, Inc. Page 1 Rev. 10/25/19
Ebix Insurance No. S200005416
AMENDMENT NO. 1

TO THE AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
AMERICAN POWER SOLUTIONS, INC.

PREAMBLE
This agreement (“Amendment No. 1”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and American Power Solutions, Inc., a California corporation, (Contractor). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. The Parties previously entered into an agreement entitled “Agreement for Services between the City of Santa Clara, California, and American Power Solutions, Inc., dated July 24, 2024 (Agreement); and
B. The Parties entered into the Agreement for the purpose of having Contractor provide services for citywide LED lighting retrofit and replacement project, and the Parties now wish to amend the Agreement to increase the total aggregate maximum work authorization by $441,046 for a revised total not-to-exceed aggregate maximum work authorization compensation of $941,046, subject to the appropriation of funds.

NOW, THEREFORE, the Parties agree as follows:

AMENDMENT TERMS AND CONDITIONS

1. Section 1.4 Exhibit B1 of the Agreement, entitled “COMPENSATION” is hereby amended to read as follows:

Docusign Envelope ID: 0CE79E25-76EA-4847-A35B-267DEB9CCE69 Amendment No. 1 to Agreement/American Power Solutions, Inc. Page 2 Rev. 10/25/2019

The Parties acknowledge and accept the terms and conditions of this Amendment No. 1 as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney
JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
AMERICAN POWER SOLUTIONS, INC.
a California corporation
Dated:

By (Signature):

Name: Peter Yoon
Title: President
Principal Place of
Business Address:
14355 Industry Circle
La Mirada, CA 90638
Email Address: [email protected]
Telephone: (714) 626-0300
Fax: (714) 626-0200
“CONTRACTOR”
Docusign Envelope ID: 0CE79E25-76EA-4847-A35B-267DEB9CCE69 5/1/2025 | 8:48 AM PDT
5/9/2025 | 11:24 AM PDT
5EAD880E05C343A. ..

Amendment No. 1 to Agreement/American Power Solutions, Inc. Page 1 of 3 Rev. 10/25/19
EBIX Insurance No. S200005416
AMENDMENT NO. 2

TO THE AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
AMERICAN POWER SOLUTIONS, INC.

PREAMBLE
This agreement (“Amendment No. 2”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and American Power Solutions, Inc., a California corporation (Contractor). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. The Parties previously entered into an agreement entitled “Agreement for Services between the City of Santa Clara, California and American Power Solutions, Inc., dated July 24, 2024 (Agreement);
B. The Agreement was previously amended by Amendment No. 1, dated May 9, 2025, and is again amended by this Amendment No. 2. The Agreement and all previous amendments are collectively referred to herein as the “Agreement as Amended”; and
C. The Parties entered into the Agreement as Amended for the purpose of having Contractor provide services for citywide LED lighting retrofit and replacement project, and the Parties now wish to amend the Agreement as Amended to extend the term and increase the total aggregate maximum work authorization by $200,000 for a revised total not-to-exceed aggregate maximum work authorization compensation of $1,141,046.

NOW, THEREFORE, the Parties agree as follows:

AMENDMENT TERMS AND CONDITIONS

1. Parties intend to reinstate the Agreement and extend the expiration date of the Agreement so that it did not terminate on July 31, 2026. All rights and obligations shall continue from August 1, 2026 through the agreement term set forth in this Amendment No. 2. By this Amendment No. 2 the Parties agree to ratify the term extension.

2. Section 2, entitled Term of Agreement, is hereby deleted in its entirety and replaced as follows:

Amendment No. 1 to Agreement/American Power Solutions, Inc. Page 2 of 3 Rev. 10/25/19
“Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the Term of this Agreement shall begin on July 17, 2024 and terminate on July 31, 2027.”

3. Section 1.4 of Exhibit B1, entitled “COMPENSATION” is hereby amended to read as follows:
“As specified in Section 4 of Exhibit A (“SCOPE OF SERVICES”), Contractor is one of two firms selected to perform the Services, pursuant to two (2) separate agreements (collectively, the “LED Lighting Retrofit and Replacement Project Agreements”). Under no circumstance shall the total compensation for all Approved Work Authorizations to both firms exceed the total compensation of $1,141,046 approved by City Council.”

4. Except as set forth herein, all other terms and conditions of the Agreement as Amended shall remain in full force and effect. In case of a conflict in the terms of the Agreement as Amended and this Amendment No. 2, the provisions of this Amendment No. 2 shall control.

Remainder of Page Intentionally Left Blank; Signatures on Next Page Amendment No. 1 to Agreement/American Power Solutions, Inc. Page 3 of 3 Rev. 10/25/19
The Parties acknowledge and accept the terms and conditions of this Amendment No. 2 as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:

By (Signature):

Name: Peter Yoon
Title: President
Principal Place of
Business Address:
14355 Industry Circle
La Mirada, CA 90638
Email Address: [email protected]
Telephone: (714) 626-0300
Fax: (714) 626-0200
“CONTRACTOR”
”
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-680 Agenda Date: 9/22/2026

REPORT TO COUNCIL

SUBJECT
Action on a Resolution Accepting the California Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant in the Amount of $89,220 and Authorizing the City Manager or Designee to Execute the Grant Agreement and Related Documents, and to Approve the Related Budget Amendment

BACKGROUND
The California Department of Alcoholic Beverage Control (ABC) is responsible for licensing, education, and enforcement of the state’s alcoholic beverage laws to promote public safety.

In 1995, ABC began a grant assistance initiative to expand alcoholic beverage law enforcement through partnerships with cities and counties. The Alcohol Policing Partnership (APP) Program works with local law enforcement agencies to develop comprehensive strategies to address alcohol-related crime and public safety concerns through enforcement, education, prevention, training, and other activities.

The City has received ABC grant funding for the past three fiscal years, as shown below:

Fiscal Year Award Amount
2023/24 $ 75,068
2024/25 $ 75,381
2025/26 $ 91,311
TOTAL $241,760
In March 2026, the Police Department (Department) submitted an ABC grant application requesting $89,220 for FY 2026/27. On June 2, 2026, the Department was notified that its application was selected for funding. The Department received the grant agreement on August 19, 2026, confirming an award of $89,220 for the grant term of July 1, 2026, through June 30, 2027.

DISCUSSION
Santa Clara experiences ongoing alcohol-related enforcement and public safety concerns associated with licensed establishments and underage access to alcohol. These concerns include the sale or furnishing of alcohol to minors, over-service, public intoxication, disorderly conduct, and other alcohol -related violations.

ABC grant funding will support compliance with alcoholic beverage licensing requirements and enforcement, training, and education activities aimed at reducing alcohol-related violations and enhancing public safety. The Department’s Community Response Team (CRT) will lead City of Santa Clara Page 1 of 3 Printed on 9/17/2026
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26-680 Agenda Date: 9/22/2026
implementation of the grant activities, in coordination with ABC and other Department personnel as appropriate.

During FY 2026/27, the Department will focus on the following grant goals and activities:

Goals Objectives / Activities
Reduce underage access to
alcohol
Conduct Minor Decoy and Shoulder Tap operations to
address illegal alcohol sales and furnishing alcohol to minors.

Increase compliance at ABC
licensed establishments
Conduct IMPACT inspections to address licensing,
regulatory, and alcohol-related violations and promote
compliance with applicable laws and license
conditions.

Reduce alcohol-related
violations and associated
public safety concerns
Conduct General Enforcement operations, including
proactive vehicle, bicycle, and foot patrols, in areas
with elevated alcohol-related activity, including the
Santa Clara University area.

Increase officer knowledge
and enforcement capabilities
Provide roll call training on alcohol-related laws,
enforcement strategies, and emerging trends.

Promote public awareness
and voluntary compliance
Disseminate public information through press
releases, the Department’s website, and social media
regarding alcohol laws and grant-funded activities.

Coordination with ABC Maintain regular communication with ABC District staff, coordinate enforcement strategies, participate in the
required APP Conference, and complete required
grant reporting.

The grant will supplement existing resources and strengthen the Department’s ability to proactively address alcohol-related public safety concerns throughout the City. As a condition of the award, ABC requires the City to adopt a Resolution authorizing the City to enter into the grant agreement with the State and identifying the person authorized to execute the agreement. Approval of the recommended actions will allow the Department to carry out grant activities through June 30, 2027.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
ABC grant funding will support personnel costs, equipment, and other eligible expenses associated with enforcement, compliance, training, and education activities aimed at reducing alcohol-related violations and enhancing public safety. The table below details the FY 2026/27 budget action recommended as part of this report.

Budget Amendment
City of Santa Clara Page 2 of 3 Printed on 9/17/2026
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26-680 Agenda Date: 9/22/2026
FY 2026/27
Current Increase/
(Decrease)
Revised
Police Operating Grant Trust Fund
Revenue
Grant Funding $0 $89,220 $89,220
Expenditure
Alcohol Policing Partnership Grant
2026/27
$0 $89,220 $89,220

COORDINATION
This report has been coordinated with the Finance Department, Police Department, and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Adopt a Resolution accepting the California Department of Alcoholic Beverage Control Alcohol Policing Partnership (APP) Grant for FY 2026/27 in the amount of $89,220 and authorizing the City Manager or designee to execute the grant agreement and any other documents required to accept and administer the grant; and

2. Approve the FY 2026/27 budget amendment in the Police Operating Grant Trust Fund to recognize grant funding in the amount of $89,220 and establish an Alcohol Policing Partnership Grant 2026/27 appropriation in the amount of $89,220 (five affirmative Council votes required to appropriate additional revenue).

Reviewed by: Cory Morgan, Chief of Police
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. ABC APP Grant Agreement 26-APP38

2. Exhibits

3. 2026 ABC Resolution
City of Santa Clara Page 3 of 3 Printed on 9/17/2026
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SCO ID: 2100-26APP38
STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES ------------~-------------~

STANDARD AGREEMENT
STD 213 (Rev. 04/2020)

AGREEMENT NUMBER
26-APP38
PURCHASING AUTHORITY NUMBER (If Applicable)
ABC-2100

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME
Department of Alcoholic Beverage Control

CONTRACTOR NAME
City of Santa Clara through the Santa Clara Police Department

2. The term of this Agreement is:

START DATE
July 1, 2026

THROUGH END DATE
June 30, 2027

3. The maximum amount of this Agreement is:
$89,220.00 Eighty nine thousand two hundred twenty dollars and no cents

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title
Exhibit A Scope of Work
Exhibit B Budget Detail and Payment Provisions
Exhibit C * General Terms and Conditions (GTC 02/2025)
+
- Exhibit D Special Terms and Conditions -
Items shown with an astensk (*), are hereby incorporated by reference and made part ot this agreement as it attached hereto.

These documents can be viewed at https://www.dqs.ca.gov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Santa Clara through the Santa Clara Police Department

CONTRACTOR BUSINESS ADDRESS
601 El Camino Real

PRINTED NAME OF PERSON SIGNING
Jovan D. Grogan

CONTRACTOR AUTHORIZED SIGNATURE

CONTRACTING AGENCY NAME
Department of Alcoholic Beverage Control

CONTRACTING AGENCY ADDRESS
3927 Lennane Drive, Suite 100

STATE OF CALIFORNIA
CITY
Santa Clara
TITLE
City Manager

DATE SIGNED
CITY
Sacramento
TITLE
STATE
CA
I
STATE
CA
3 3
5 1
Pages
ZIP
95050
I
ZIP
95834

PRINTED NAME OF PERSON SIGNING
Pattye Baker Chief, Business Management Branch

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION (If Applicable)

Page 1 of 1 ends

Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 1 of 3 ends

EXHIBIT A

SCOPE OF WORK
I. SCOPE OF WORK
• Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC), Alcohol Policing Partnership program. This program is intended to work with law enforcement agencies to develop an effective, comprehensive and strategic approach to eliminate the crime and public nuisance problems associated with problem alcoholic beverage outlets. • Contractor agrees to implement ABC’s Minor Decoy, Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) Inspections.

These programs target both ABC licensed premises and individuals who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage drinking and the resultant DUI driving injuries and fatalities, and/or property damages, reduce youth access to alcoholic beverages through the education of licensee(s), enforcement intervention and the impressions of omnipresence of law enforcement. In addition, Contractor agrees to the following goals:

1. The operation period of the grant is July 1, 2026 through June 30, 2027.

2. Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by local city and district attorneys.

3. Minor Decoy operations are designed to educate and deter licensed locations from selling/furnishing alcohol to minors. Contractor agrees to conduct Minor Decoy Operations at both “On-Sale” and “Off-Sale” licensed establishments within the operation period of the grant.

4. Shoulder Tap operations are used to detect and deter adult furnishers outside of a licensed business. Contractor agrees to conduct Shoulder Tap Operations at “Off-Sale” licensed locations to apprehend adults that are unaffiliated with the licensed businesses and who are purchasing alcohol for minors outside of the stores within the operation period of the grant.

5. Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) primary goal is to educate licensees on alcohol related laws to help reduce alcohol-related crime in and around licensed premises. Contractor agrees to conduct visits and inspections of licensed premises identifying areas of non-compliance at “On-Sale” and “Off-Sale” licensed locations within the operation period of the grant.

Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 2 of 3 ends

II. GOALS AND OBJECTIVES

1. Conduct at least four (4) Minor Decoy operations.

2. Conduct at least four (4) Shoulder tap operations, including the Statewide Shoulder tap operation.

3. Conduct at least five (5) IMPACT operations.

4. Conduct at least ten (10) General Enforcement operations.

5. Provide at least four (4) Roll Call trainings.

6. Provide press/social media releases on grant enforcement activities.

A. To announce the start of the program;
B. At the conclusion of each Minor Decoy Operation has been held (to announce the number of licensed premises who sold to the minor decoy) C. At the conclusion of each Shoulder Tap Operation has been held (to announce the number of adults arrested for purchasing alcoholic beverages for the decoy).

7. Contractor will fax (916) 419-2599 or email each press release to the Department’s Public Information Officer ([email protected]) as soon as it is released.

8. Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will include the following statement: “This project is part of the Department of Alcoholic Beverage Control’s Alcohol Policing Partnership.”
Contractor agrees to complete and submit monthly reports on a format designed and provided by the Department of Alcoholic Beverage Control due no later than 15th of the following month.

III. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:

Santa Clara Police Department
Casey Rettig, Management Analyst
601 El Camino Real
Santa Clara, CA 95050
(408) 615-4892
[email protected]
Department of Alcoholic Beverage Control
Jennifer Delarosa, Supervising Agent in Charge
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
[email protected]
Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 3 of 3 ends

Direct all fiscal inquiries to:

Santa Clara Police Department
Kenn Lee, Finance Director
1500 Warburton Avenue
Santa Clara, CA 95050
(408) 615-2344
[email protected]
Department of Alcoholic Beverage Control
Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 312-4349
[email protected]
Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 1 of 3 ends

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
• For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of Alcoholic Beverage Control agrees to pay a monthly payment of approved reimbursable costs per the Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs.
• Invoices shall clearly reference this contract number (26-APP38) and must not exceed the contract total authorized amount of $89,220.00. Invoices are to be submitted by the 15th of every month, on the prescribed form designed by the Department of Alcoholic Beverage Control.

Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grant Coordinator
3927 Lennane Drive
Sacramento, California 95834
• Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice.

Nothing contained herein shall prohibit advance payments as authorized by Item 2100-101- 3036, Budget Act, Statues of 2026.
• Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the effective date of the project, July 1, 2026 and on or before the project termination date, June 30, 2027.
• Revisions to the “Scope of Work” and the “Budget Detail” may be requested by a change request letter submitted by the Contractor. If approved, the revised Grant Scope of Work and/or Budget Detail supersedes and replaces the previous grant and will initiate an amendment. No revisions can exceed allotted amount as shown on the Budget Detail. The total amount of the grant must remain unchanged.
• Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to Contractor which are later disallowed by the State after audit or inspection of records maintained by the Contractor.
• Only the costs displayed in the Budget Detail are authorized for reimbursement by the State to Contractor under this agreement. Any other costs incurred by Contractor in the performance of this agreement are the sole responsibility of Contractor. • Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors, instructional materials, and attendees at any reimbursable training seminar, workshop or conference, and over any reimbursable publicity or educational materials to be made available for distribution. Contractors are required to acknowledge the support of the State whenever publicizing the work under this grant in any media.

Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 2 of 3 ends

II. BUDGET DETAIL

COST CATEGORY TOTAL COST
A. Personnel Services
Overtime
Officer $59,230.00
Sergeant $23,690.00
Benefits – n/a $0.00
TOTAL Personnel $82,920.00
B. Operating Expenses (receipts required)
n/a $800.00
TOTAL Operating $800.00
C. Equipment (receipts required, must be purchased by 12/31) Agency attire – needs pre-approval $2,500.00
TOTAL Equipment $2,500.00
D. Travel Costs
Registration, hotel and per diem $3,000.00
TOTAL Travel $3,000.00
GRANT TOTAL $89,220.00
Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 3 of 3 ends

III. BUDGET CONTINGENCY CLAUSE
• It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

• If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

IV. PROMPT PAYMENT CLAUSE
• Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 1 of 5 ends

General Terms and Conditions (GTC 02/2025)

EXHIBIT C

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be aid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 2 of 5 ends

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 3 of 5 ends

a. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Sec.15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code),arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section4552.
c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assign or but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section4553. d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assign or has been or may have been injured by the violation of law for which the cause of action arose and (a)the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and b. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 4 of 5 ends

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
a. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.) b. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)

21. GENERATIVE AI DISCLOSURE OBLIGATIONS:
a. The following terms are in addition to the defined terms and shall apply to the Contract:
1) “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.)
b. Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 5 of 5 ends

c. Notification shall be provided to the State designee identified in this Contract. d. At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAI that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State. e. If the use of previously undisclosed GenAI is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAI Special Provisions into the Contract, at no additional cost to the State.
f. The State, at its sole discretion, may consider Contractor’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of Contract when such failure results in a material impact to the functionality of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract.

Agreement Number: 26-APP38
City of Santa Clara through the Santa Clara Police Department

Page 1 of 1 ends

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Disputes: Any disputes concerning a question of fact arising under this contract which is not disposed of by agreement shall be decided by the Director, Department of Alcoholic Beverage Control, or designee, who shall reduce his decision in writing and mail or otherwise furnish a copy thereof to the Contractor. The decision of the Department shall be final and conclusive unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the State a written appeal addressed to the Director of the Department of Alcoholic Beverage Control. The decision of the Director of Alcoholic Beverage Control or his duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this clause, the contractor shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder, Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the State.

2. Cancellation/Termination: This agreement may be cancelled or terminated without cause by either party by giving thirty (30) calendar days advance written notice to the other party. Such notification shall state the effective date of termination or cancellation and include any final performance and/or payment/invoicing instructions/requirements. No penalty shall accrue to either party because of contract termination.

3. Contract Validity: This contract is valid and enforceable only if adequate funds are appropriated in Item 2100-101-3036, Budget Act of 2026, for the purposes of this program.

4. Contractor Certifications: By signing this agreement, Contractor certifies compliance with the provisions of CCC 04/2017, Standard Contractor Certification Clauses. This document may be viewed at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-ofLegal-Services-Resources-List-Folder/Standard-Contract-Language

5. If the State determines that the grant project is not achieving its goals and objectives on schedule, funding may be reduced by the State to reflect this lower level of project activity and/or cancel the agreement.

Resolution/Acceptance of Alcoholic Beverage Control Grant Page 1 of 2 RESOLUTION NO.

A RESOLUTION OF THE CITY OF SANTA CLARA,

CALIFORNIA, AUTHORIZING THE ACCEPTANCE OF A

CALIFORNIA DEPARTMENT OF ALCOHOLIC BEVERAGE

CONTROL (ABC) GRANT AND AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO EXECUTE THE GRANT
AGREEMENT.

WHEREAS, the City Council of the City of Santa Clara desires to undertake a certain project designated as ABC Education Initiative and Enforcement Campaign to curb alcohol-related challenges in the community, to be funded in part from funds made available through the Alcohol Policing Partnership (APP) Program administered by the Department of Alcoholic Beverage Control (ABC);
WHEREAS, in accordance with ABC’s APP requirements, the City Council deems it to be in the best interests of the City to formally accept by resolution the grant funds and to authorize the City Manager (or designee) to execute grant-related documents.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the funds provided by ABC through its APP for the purposes of undertaking the ABC Education Initiative and Enforcement Campaign are hereby accepted;

2. That the City Manager or designee of the City of Santa Clara is authorized to execute on behalf of the City the grant contract with ABC, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto, and other documents as necessary, all in final forms approved by the City Attorney.

3. Constitutionality, severability. If any section, subsection, sentence, clause, phrase, or word of this resolution is for any reason held by a court of competent jurisdiction to be unconstitutional or invalid for any reason, such decision shall not Resolution/Acceptance of Alcoholic Beverage Control Grant Page 2 of 2 affect the validity of the remaining portions of the resolution. The City of Santa Clara, California, hereby declares that it would have passed this resolution and each section, subsection, sentence, clause, phrase, and word thereof, irrespective of the fact that any one or more section(s), subsection(s), sentence(s), clause(s), phrase(s), or word(s) be declared invalid.

4. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION

PASSED AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE DAY OF , 2026, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST:

NORA PIMENTEL

ASSISTANT CITY
CLERK

CITY OF SANTA
CLARA
Attachments incorporated by reference: None.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-557 Agenda Date: 9/22/2026

REPORT TO COUNCIL

SUBJECT
Action on the City of Santa Clara Electric Department dba Silicon Valley Power 2026 2028 Wildfire Mitigation Plan

BACKGROUND
The California Public Utilities Code Section 8387, as amended by Senate Bill 901 in 2018, requires every local publicly owned electric utility, including the City of Santa Clara’s Silicon Valley Power (SVP), to prepare a Wildfire Mitigation Plan (WMP). Among other requirements, State law requires the WMP to address: (1) preventive strategies and programs designed to minimize the risk of electrical lines and equipment causing catastrophic wildfires; (2) vegetation management practices; and (3) inspection programs for electrical infrastructure. On June 25, 2019, the City Council approved SVP’s initial WMP, which included SVP’s remote electric transmission assets. Under the amendments made to Public Utilities Code section 8387 following the passage of Senate Bill 254 (SB 254) in September 2025, SVP’s regulatory schedule for updating and submitting its WMP to the Wildfire Safety Advisory Board (WSAB) has been modified to be every other year beginning in 2026.

SVP’s service territory is contiguous with the City of Santa Clara’s city limits with limited service in neighboring jurisdictions and is situated in an urban environment. Based on historical fire data and local conditions, and in consultation with local fire departments, there is no significant risk of catastrophic wildfire resulting from overhead electrical lines and equipment within SVP’s service territory. Therefore, the WMP focuses on the management of remote assets outside of SVP’s service territory.

The City of Santa Clara (City) owns generation facilities and related transmission assets outside of SVP’s service territory. These include the following:
· The Grizzly Hydroelectric Project (Grizzly), a part of the Bucks Creek Project, FERC No. 619, located in Plumas County, California. To allow for the delivery of energy from Grizzly and interconnection to Pacific Gas & Electric’s transmission system, the City owns approximately

4.2 miles of a 115 kV generation tie line and other appurtenant facilities. Pacific Gas & Electric (PG&E) operates and maintains Grizzly, including the generation tie line, pursuant to the Grizzly Operation and Maintenance Agreement. The Grizzly generation tie line is included in the scope of PG&E’s Wildfire Mitigation Plan.
· The Black Butte Hydroelectric Project (Black Butte), FERC No. 3190 located in Glenn County, California. Through this project, the City owns a 9.5 mile long 60 kV generation tie line interconnecting Black Butte to PG&E’s existing 60 kV line near the city of Orland, California.

SVP maintains the generation tie line.

City of Santa Clara Page 1 of 3 Printed on 9/17/2026
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26-557 Agenda Date: 9/22/2026
· The Stony Gorge Hydroelectric Project (Stony Gorge), FERC No. 3193, located in Glenn County, California. Through this project, the City owns a one mile-long, 60 kV generation tie line connecting Stony Gorge with PG&E’s Elk Creek Substation north of the powerhouse. SVP maintains the generation tie line.
· The High Line Canal Hydroelectric Project (High Line), FERC No. 7252, located in Glenn County, California. Through this project, the City owns an approximately 75 foot long 12 kV three phase generation tie line that interconnects with existing PG&E lines. SVP maintains the generation tie line. High Line is less than 0.5 MW and is no longer in operation. SVP has retired the unit with the California Independent System Operator (CAISO) and will be working with the Federal Energy Regulatory Commission (FERC) to surrender the license and decommission this project. This unit will be removed from SVP’s WMP. · A 4.98 percent ownership interest in a 230 kV double circuit transmission line between Castle Rock Junction and Lakeville Substation in an area known as the Geysers, pursuant to a cotenancy agreement in the Castle Rock Junction-Lakeville 230 kV Transmission Line, dated June 1, 1984. This line allows for the transmission of the City’s share of energy from the Geyer’s Geothermal Generation Project. PG&E operates and maintains the transmission line; this line is included within the scope of PG&E’s Wildfire Mitigation Plan.

SVP used the California Public Utilities Commission (CPUC) Fire Threat Map (WMP Appendix A) and historical fire map data to determine the level of wildfire risk. The CPUC Fire-Threat Map has two tiers (Tier 2 fire threat area and Tier 3 fire threat area). Tier 2 fire-threat areas are areas where there is an elevated risk (including likelihood and potential impact on people and property) from utility associated wildfires. Tier 3 fire-threat areas are areas where there is an extreme risk of wildfires (including likelihood and potential impact on people and property).

DISCUSSION
This year, SVP staff conducted a comprehensive review of the WMP to determine whether conditions warranted revisions to the plan. As part of this process, SVP consulted with staff from the Wildfire Safety Advisory Board (WSAB) to obtain their recommendations and retained an independent evaluator to assess the current WMP for compliance with Public Utilities Code section 8387. Staff reviewed the recommendations provided by both the WSAB and the independent evaluator and incorporated appropriate revisions into the WMP. The review did not identify any conditions requiring material changes to the WMP, and no material changes were made as a result of the review. A summary of changes incorporated into the WMP can be found in Appendix B of the WMP.

Once approved by the City Council, the WMP will be submitted to the WSAB, which is responsible for reviewing wildfire mitigation plans and providing any additional changes or suggestions.

In 2025, SVP implemented a significant wildfire mitigation measure by taking the Stony Gorge and Black Butte hydroelectric plants offline from May through October during the higher risk wildfire season. SVP implemented the same mitigation measure in 2026. No fire ignitions or downed wire events were reported with respect to the transmission lines associated with these hydroelectric plants in either 2025 or 2026 to date.

City of Santa Clara Page 2 of 3 Printed on 9/17/2026
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26-557 Agenda Date: 9/22/2026

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(2) of Title 14 of the California Code of Regulations as a continuing administrative activity (general policy and procedure making).

FISCAL IMPACT
The maintenance of an SVP Wildfire Mitigation Plan consolidates and formalizes established SVP preventive maintenance procedures and practices. Related expenses have been included in the Generation and Transmission and Distribution program operating budgets within the Utility Operations Division in the Electric Utility Fund.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

RECOMMENDATION

1. Approve and adopt the Silicon Valley Power 2026 Wildfire Mitigation Plan with any comments and confirm that this plan complies with all applicable rules, regulations, and standards; and

2. Authorize the City Manager or designee to execute and/or submit any and all documents, notices, disclosures, plans, reports, forecasts, filings, certifications, attestations, or declarations which are necessary, appropriate, advisable, or required by state or local agencies in connection with the 2026 Wildfire Mitigation Plan.

Reviewed by: Nico Procos, Director of Silicon Valley Power Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Proposed Silicon Valley Power 2026 Wildfire Mitigation Plan City of Santa Clara Page 3 of 3 Printed on 9/17/2026
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SILICON VALLEY POWER

WILDFIRE

MITIGATION
PLAN
2026 - 2028
SEPTEMBER 2026

TABLE OF CONTENTS
I. CONTEXT SETTING INFORMATION ............................................................................................. 4 II. PUC 8387(B) REQUIREMENTS TABLE .......................................................................................... 6 III. SUMMARY OF PROJECTS AND PROGRAMS ............................................................................ 7 IV. OVERVIEW ........................................................................................................................................ 7 A. POLICY STATEMENT......................................................................................................................... 7 B. PURPOSE OF THE WILDFIRE MITIGATION PLAN .............................................................................. 7 C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN ................................................................... 9 V. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN ................................................................ 9 A. MINIMIZING SOURCES OF IGNITION ............................................................................................... 9 B. RESILIENCY OF THE ELECTRIC GRID ............................................................................................... 9 C. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ............................................................... 10 VI. ROLES AND RESPONSIBILITIES...................................................................................................10 A. UTILITY GOVERNANCE STRUCTURE ............................................................................................... 10 B. WILDFIRE PREVENTION ................................................................................................................. 10 C. WILDFIRE RESPONSE AND RECOVERY .......................................................................................... 11 VII. WILDFIRE RISKS AND DRIVERS ASSOCIATED WITH DESIGN, CONSTRUCTION, OPERATION, AND MAINTENANCE.....................................................................................................12 A. PARTICULAR RISKS AND RISK DRIVERS ASSOCIATED WITH TOPOGRAPHIC AND CLIMATOLOGICAL RISK FACTORS .......................................................................................................... 12 B. IDENTIFYING AND PRESENTING ENTERPRISE WIDE SAFETY RISK ................................................... 13 C. CHANGES TO CPUC FIRE THREAT MAP ..................................................................................... 13 VIII. WILDFIRE PREVENTATIVE STRATEGIES .....................................................................................13 A. HIGH FIRE THREAT DISTRICT ......................................................................................................... 13 B. WEATHER MONITORING ............................................................................................................... 13 C. DESIGN AND CONSTRUCTION STANDARDS ................................................................................. 15 D. VEGETATION MANAGEMENT ........................................................................................................ 15 E. INSPECTIONS ................................................................................................................................. 16 F. WORKFORCE TRAINING ................................................................................................................ 17 IX. RECLOSING POLICY ....................................................................................................................17 X. ISOLATION......................................................................................................................................18 XI. COMMUNITY OUTREACH AND PUBLIC AWARENESS ..........................................................18 XII. METRICS AND ASSUMPTIONS FOR MEASURING PLAN PERFORMANCE ........................18 A. IMPACT OF METRICS ON PLAN .................................................................................................... 19 XIII. MONITORING AND AUDITING THE PLAN ...............................................................................19 A. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN ....................................................... 20 B. MONITORING THE EFFECTIVENESS OF INSPECTIONS ..................................................................... 20 XIV. INDEPENDENT AUDITOR ..............................................................................................................20 APPENDIX A – LOCATION MAPS .............................................................................................................. 21 APPENDIX B – SUMMARY OF KEY CHANGES........................................................................................... 26 APPENDIX C – SUMMARY OF PRIOR YEAR PERFORMANCE ................................................................... 27 Silicon Valley Power Wildfire Mitigation Plan
June 2026
4 I. CONTEXT SETTING INFORMATION
Utility Name SVP
Service Territory Size [_19.2_] square miles
Owned Assets Transmission Distribution Generation
Number of Customers
Served
[_62,447_] customer accounts
Population Within
Service Territory
[__133,446__] people
Customer Class Makeup
Number of Accounts Share of Total Load (MWh)
[_86_]% Residential;
[_1_]% Government;
[_0_]% Agricultural;
[_11_]% Small/Medium Business;
[_2_]% Commercial/Industrial
[_5_]% Residential;
[_0.5_]% Government;
[_0_]% Agricultural;
[_2.5_]% Small/Medium Business;
[_92_]% Commercial/Industrial
Service Territory
Location/Topography1
[_0_]% Agriculture
[_0_]% Barren/Other
[_0_]% Conifer Forest
[_0_]% Conifer Woodland
[_0_]% Desert
[_0_]% Hardwood Forest
[_0_]% Hardwood Woodland
[_0_]% Herbaceous
[_0_]% Shrub
[_100_]% Urban
[_0_]% Water
Service Territory
Wildland Urban
Interface2
(based on total area)
[_0_]% Wildland Urban Interface;
[_100_]% Wildland Urban Intermix;
Percent of Service
Territory in CPUC High
Fire Threat Districts
(based on total area)
☐Includes maps
Tier 2: [_0_]%
Tier 3: [_0_]%
Prevailing Wind
Directions & Speeds by
Season
☐ Includes maps
1 This data shall be based on the California Department of Forestry and Fire Protection, California Multi-Source Vegetation Layer Map, depicting WHR13 Types (Wildlife Habitat Relationship classes grouped into 13 major land cover types) available at: https://www.arcgis.com/home/item.html?id=b7ec5d68d8114b1fb2bfbf4665989eb3. 2 This data shall be based on the definitions and maps maintained by the United States Department of Agriculture, as most recently assembled in The 2010 Wildland-Urban Interface of the Conterminous United States, available at https://www.fs.fed.us/nrs/pubs/rmap/rmap_nrs8.pdf.
~ ~ ~
Silicon Valley Power Wildfire Mitigation Plan
June 2026
5 [Spring – NW/9kts, Summer – NW/9kts, Fall – NW/8kts, Winter – SE/10kts]
REF: Wind history map
Miles of Owned Lines
Underground and/or
Overhead
Overhead Dist.: [__218__] miles
Overhead Trans. [__24__] miles
Underground Dist: [__396__] miles
Underground Trans.: [__3] miles
Explanatory Note 1 – Methodology for Measuring “Miles”: Circuit Miles Explanatory Note 2 – Description of Unique Ownership Circumstances:

Two lines outside of SVP service territory are maintained and operated by an IOU:

1. Grizzly-Bucks Creek. 3.4 miles, 100% owned by SVP. Data included in this table.

2. Castlerock-Lakeville. 4.8% owned by SVP
Explanatory Note 3 – Additional Relevant Context: 2.1% of lines are outside SVP service territory
Percent of Owned Lines
in CPUC High Fire Threat
Districts
Overhead Distribution Lines as % of Total Distribution System (Inside and Outside Service Territory)
Tier 2: [_0_]%
Tier 3: [_0 ]%
Overhead Transmission Lines as % of Total Transmission System (Inside and Outside Service Territory)
Tier 2: [_0_]%
Tier 3: [_6_]%
Percent of Service
Territory in CAL FIRE
FRAP Map Fire Threat
Zones
☐ Includes maps
Extreme: [_0_]%
Very High: [_0_]%
High: [_0_]%
Customers have ever lost
service due to an IOU
PSPS event?
Yes No
Customers have ever
been notified of a
potential loss of service
to due to a forecasted
IOU PSPS event?
Yes No
Has developed protocols
to pre-emptively shut off
electricity in response to
elevated wildfire risks?
Yes No
Has previously preemptively shut off
electricity in response to
elevated wildfire risk?
Yes No
If yes, then provide the following data for calendar year 2020:

Number of shut-off events: [__1__] -*event occurred outside of service territory and no customers were affected.
□ [g]
□ [g]
[g] □
[g] □
Silicon Valley Power Wildfire Mitigation Plan
June 2026
6 Customer Accounts that lost service for >10 minutes: [__0__] For prior response, average duration before service restored:
[__24_hrs_]
II. PUC 8387(B) REQUIREMENTS TABLE
PUC
8387
Requirement Location in
WMP
(A) An accounting of the responsibilities of persons responsible for executing the plan.

Page 10 ends

(B) The objectives of the wildfire mitigation plan. Page 9 (C) A description of the preventive strategies and programs to be adopted by the local publicly owned electric utility or electrical cooperative to minimize the risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of dynamic climate change risks.

Pages 15-
19 (D) A description of the metrics the local publicly owned electric utility or electrical cooperative plans to use to evaluate the wildfire mitigation plan’s performance and the assumptions that underlie the use of those metrics.

Page 20 ends

(E) A discussion of how the application of previously identified metrics to previous wildfire mitigation plan performances has informed the wildfire mitigation plan.

Page 21 ends

(F) Protocols for disabling reclosers and deenergizing portions of the electrical distribution system that consider the associated impacts on public safety, as well as protocols related to mitigating the public safety impacts of those protocols, including impacts on critical first responders and on health and communication infrastructure.

Page 19 ends

(G) Appropriate and feasible procedures for notifying a customer who may be impacted by the deenergizing of electrical lines. The procedures shall direct notification to all public safety offices, critical first responders, health care facilities, and operators of telecommunications infrastructure with premises within the footprint of potential deenergization for a given event.

Not
Applicable
(H) Plan for vegetation management Page 16-18
(I) Plans for inspections of the local publicly owned electric utility’s or electrical cooperative’s electrical infrastructure.

Page 18 ends

(J)(i,ii) A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those risks, throughout the local publicly owned electric utility’s or electrical cooperative’s service territory. The list shall include, but not be limited to, both of the following:
(i)Risks and risk drivers associated with design, construction, operation, and maintenance of the local publicly owned electric utility’s or electrical cooperative’s equipment and facilities.
(ii)Particular risks and risk drivers associated with topographic and climatological risk factors throughout the different parts of the local publicly owned electric utility’s or electrical cooperative’s service territory.

Page 13 ends

Silicon Valley Power Wildfire Mitigation Plan
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7 (K) Identification of any geographic area in the local publicly owned electric utility’s or electrical cooperative’s service territory that is a higher wildfire threat than is identified in a commission fire threat map, and identification of where the commission should expand a high firethreat district based on new information or changes to the environment.

Page 14 ends

(L) A methodology for identifying and presenting enterprise- wide safety risk and wildfire-related risk.

Page 14 ends

(M) A statement of how the local publicly owned electric utility or electrical cooperative will restore service after a wildfire.

Page 19 ends

(N)
(i,ii,iii)
A description of the processes and procedures the local publicly owned electric utility or electrical cooperative shall use to do all of the following:
(i) Monitor and audit the implementation of the wildfire mitigation plan. (ii) Identify any deficiencies in the wildfire mitigation plan or its implementation and correct those deficiencies.
(iii) Monitor and audit the effectiveness of electrical line and equipment inspections, including inspections performed by contractors, that are carried out under the plan, other applicable statutes, or commission rules.

Page 22 ends

III. SUMMARY OF PROJECTS AND PROGRAMS
Vegetation Management
and Inspections
Current Reporting Period (2026) Goals:
• 10.5 circuit miles of patrol inspections
• 10.5 miles of vegetation management
Prior Reporting Period Accomplishments:
• 10.5 circuit miles of line inspected
• 10.5 miles of vegetation management completed
Emergency Preparedness Current Reporting Period (2026) Goals:
• 1 Training for project operators completed in May
Prior Reporting Period (2025) Accomplishments:
• 1 Training for project operators completed in May 2025 IV. OVERVIEW
A. Policy Statement
Silicon Valley Power (SVP) is the City of Santa Clara’s municipally owned electric utility. SVP’s mission and overarching goal is to provide safe, reliable, affordable, and sustainable energy services with exceptional customer focus. In order to meet this goal, SVP constructs, maintains, and operates its own electrical lines and equipment. SVP carries out these activities in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.

B. Purpose of the Wildfire Mitigation Plan
This Wildfire Mitigation Plan describes the range of activities that SVP is taking to minimize the risk of wildfires ignited by its electrical lines and equipment, including its various programs, policies, Silicon Valley Power Wildfire Mitigation Plan
June 2026
8 and procedures. This plan is subject to direct approval and oversight by the Santa Clara City Council and is implemented by the Santa Clara City Manager. This plan complies with the requirements of Public Utilities Code section 8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter. The Wildfire Mitigation Plan and the Independent Evaluator report are posted on the SVP website located at (https://www.siliconvalleypower.com/svp-and-community/safety/wildfire-mitigation-plan) SVP is a department within the City of Santa Clara (City). SVP coordinates closely with the City’s Fire Department and Police Department in the planning for and response to any emergency event within the City. SVP also owns, operates and maintains remote transmission assets outside the limits of the City as further described below and shown in Appendix A. SVP coordinates with local fire and other public safety agencies that have jurisdictions in those locations.

SVP’s service territory is contiguous with the City of Santa Clara city limits with limited exceptions in neighboring jurisdictions. The City is an urban environment and is surrounded on all sides by urban environments. Pursuant to Public Utilities Code section 8387(b)(2) the City Council has determined that, based on historical fire data and local conditions, and in consultation with the Fire Department that there is no significant risk of catastrophic wildfire resulting from electrical lines and equipment located within SVP’s geographical service area. Outside of SVP’s geographic service area, SVP operates electrical lines and equipment in five separate remote locations in Northern California. Some of these remote assets are located in a CPUC High Fire Threat District. The Wildfire Mitigation Plan contains a description of the operations and equipment that Silicon Valley Power utilizes to minimize the risk of wildfire being ignited by our assets with specific strategies for our assets that are located in high fire hazard severity areas, high fire threat areas, or areas we have determined have a high risk for sustaining a destructive wildfire.

SVP owns remote transmission assets, including, but not limited to, wires, poles, and other equipment needed to safely deliver power generated from generation assets located outside the City limits to the grid as more fully described below:
 Grizzly Tie Line - SVP owns the Grizzly Hydroelectric Project (Grizzly), a part of the Bucks Creek Project, FERC No. 619, located in Plumas County, California. To allow for the delivery of energy from Grizzly and interconnection to Pacific Gas & Electric’s transmission system, SVP owns approximately 4.2 miles of a 115 kV generation tie line and other appurtenant facilities. PG&E operates and maintains this project including the generation tie line through the Grizzly Operations and Maintenance Agreement. The generation tie line is included in the scope of PG&E’s Wildfire Mitigation Plan.  Black Butte Tie Line - SVP owns the Black Butte Hydroelectric Project (Black Butte), FERC No. 3190 located in Glenn County, California. Through this project, SVP owns a 9.5 mile long 60kV generation tie line interconnecting the project to PG&E’s existing 60 kV line near the City of Orland, California. SVP operates and maintains the generation tie line.  Stony Gorge Tie Line - SVP owns the Stony Gorge Hydroelectric Project (Stony Gorge), FERC No. 3193 located in Glenn County, California. Through this project, SVP owns a one Silicon Valley Power Wildfire Mitigation Plan
June 2026
9 mile-long, 60 kV generation tie line connecting the project with PG&E’s Elk Creek Substation north of the powerhouse. SVP operates and maintains the generation tie line.  Castle Rock- Lakeville Transmission Line - SVP has a 4.98 percent ownership interest in a 230 kV double circuit transmission line between Castle Rock Junction and Lakeville Substation in an area known as the Geysers, pursuant to the Agreement of Co-Tenancy in the Castle Rock Junction-Lakeville 230 kV Transmission Line, dated June 1, 1984. This line allows for the transmission of SVP’s share of the Geyser’s Geothermal Generation Project. PG&E operates and maintains the transmission line; this line is included within the scope of PG&E’s Wildfire Mitigation Plan.

Appendix A contains maps showing the geographic areas of these assets.

C. Organization of the Wildfire Mitigation Plan
This Wildfire Mitigation Plan included the following elements:
• Objectives of the plan
• Roles and responsibilities for carrying out the plan
• Identification of key wildfire risks and risk drivers • Description of wildfire prevention, mitigation, and response strategies and programs • Reclosing Policy
• De-Energization Policy
• Community outreach and education
• Metrics for evaluating the performance of the plan and identifying areas for improvement
• Review and validation of the plan
V. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN
A. Minimizing Sources of Ignition
The primary goal of this Wildfire Mitigation Plan is to minimize the probability that SVP owned electrical lines, and equipment may be the origin or contributing source for the ignition of a vegetation fire. This plan is intended to supplement but not replace or duplicate applicable building and fire codes. SVP has evaluated its physical assets, operations, and training that can help to meet this objective. Through this evaluation, SVP has identified prudent and costeffective improvements that have been implemented.

B. Resiliency of the Electric Grid
The secondary goal of this Wildfire Mitigation Plan is to improve the resilience of the electric grid.

As part of the development of this plan, SVP assesses new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration (duration) of service.

Silicon Valley Power Wildfire Mitigation Plan
June 2026
10 C. Identifying Unnecessary or Ineffective Actions
The goal for this Wildfire Mitigation Plan is to measure the effectiveness of specific wildfire mitigation strategies. Where a particular action, program component, or protocol is determined to be unnecessary or ineffective, SVP will assess whether a modification or replacement is merited. This plan will also help determine if more cost-effective measures would produce the same or improved results.

VI. ROLES AND RESPONSIBILITIES
A. Utility Governance Structure
The City of Santa Clara is a charter city located in the state of California and has adopted a Council/Manager form of government. Pursuant to its charter, the City has the power to furnish electric utility service within its service territory. In connection therewith, the City has the powers of eminent domain, to contract, to construct works, to fix rates and charges for commodities or services it provides and to incur indebtedness. The City provides electric utility service through its electric utility department under the trademarked name of “Silicon Valley Power.” The legal responsibilities and powers of the City are exercised by the elected seven-member Santa Clara City Council. The City Council appoints the Santa Clara City Manager who acts as the Chief Executive Officer for the City. SVP is operated under the direction of the Director of Electric Utility who, together with certain other senior managers of SVP, is appointed by and reports to the Santa Clara City Manager. The Director of Electric Utility is responsible for the implementation of this Wildfire Mitigation Plan.

B. Wildfire Prevention
The Electric Chief Operating Officer coordinates the day-to-day operation of the utility through the Assistant Directors. The Electric Utility Chief Operating Officer is specifically responsible for the following:

City Manager
Director of Electric Utility
Assistant Director –
Resource Planning &
Customer
Engagement
Electric Utility Chief
Operating Officer
City Attorney
Assistant Director –
Customer
Development &
Project Management
Assistant Director –
Electric Utility
Operations
Assistant Director –
Business Services
Santa Clara City Council
~II II l~I _
Silicon Valley Power Wildfire Mitigation Plan
June 2026
11 • Assuring that all employees receive regular training as required for the implementation of this Wildfire Mitigation Plan.
• Complying with relevant federal, state, and local requirements.

The Assistant Director of Electric Utility Operations is specifically responsible for operating and maintaining the system in a manner that will minimize potential wildfire risks including, but not limited to:
• Taking all reasonable and practicable actions as described in the Wildfire Mitigation Plan to minimize the risk of a catastrophic wildfire caused by SVP’s electric facilities. • Coordinating with federal, state, and local fire management personnel as necessary or appropriate to implement the Wildfire Mitigation Plan.
• Collecting and maintaining wildfire data necessary for the implementation of this Wildfire Mitigation Plan.
• Taking corrective action when the staff witnesses or is notified that fire protection measures have not been properly installed or maintained.

All SVP employees and contractors are responsible for actively taking precautions to prevent fires, reporting potentially unsafe conditions and immediately report fires, pursuant to existing SVP’s practices and the requirements of this Wildfire Mitigation Plan.

C. Wildfire Response and Recovery
All SVP employees and contractors are responsible for immediately reporting fires by calling 911 and providing all information required for responsible fire agencies to respond. If the fire involves or is in the vicinity of any SVP facility, SVP’s Electric Control should be notified immediately after calling 911.

If the facility is operated under SVP control (Black Butte & Stony Gorge), Electric Control shall verify with the caller that 911 has been notified and then act to isolate any line or other facility potentially creating a hazard to the first responders. If a facility is already isolated, Electric Control will take any action necessary to assure that it is not re-energized until it is safe to do so.

Electric Control will dispatch appropriate personnel to coordinate with first responders and then promptly notify management through established notification processes.

If the facility is operated under PG&E control (Grizzly and Castle Rock/Lakeville), Electric Control shall verify with the caller that 911 has been notified and then promptly notify SVP management through established notification processes.

The Electric Utility Chief Operating Officer is responsible for notifying the Director of Electric Utility and City Manager’s Office. The City Manager is responsible for informing the City Council as appropriate.

The Assistant Director of Utility Operations will coordinate SVP’s investigation into any fire involving SVP facilities and will coordinate with the appropriate fire or other agency investigations. The Assistant Director of Utility Operations will also coordinate restoration of SVP facilities.

Silicon Valley Power Wildfire Mitigation Plan
June 2026
12 VII. WILDFIRE RISKS AND DRIVERS ASSOCIATED WITH DESIGN, CONSTRUCTION,

OPERATION, AND MAINTENANCE
A. Particular Risks and Risk Drivers Associated with Topographic and Climatological Risk Factors
As discussed above, there is no significant risk of catastrophic wildfire within SVP’s service territory. However, to ensure reliability and high levels of customer safety and service, SVP performs vegetation management through an area trimming program throughout its service territory on a five year cycle and enhanced focus areas based on outage history. SVP visually inspects its electrical system annually, and performs an enhanced asset inspection on 20% of its system annually.

Although specific risks differ for each line outside of the SVP service territory, risks associated with extended drought, changing weather patterns and climate change apply to all of the lines.

Each of the lines are considered transmission lines operating at the 60kV, 115kV or 230kV. For the initial evaluation of the risks, SVP compared location of our remote lines to the CPUC High Fire Threat District Map and the Cal Fire California Fire Hazard Severity Zone Map.

The Grizzly Tie Line is located in the CPUC Tier 3 Extreme Fire Threat Zone, and Cal Fire identifies the area as Federal jurisdiction (US Forest Service). The mountainous terrain, heavy vegetation and the potential of lightning strikes and high winds are all risk drivers for this line. This tie line was damaged by the “Dixie” Wildfire in 2021 which burned 963,309 acres. The cause of the fire was found to be unrelated to the Grizzly Tie Line and/or SVP assets.

The Black Butte Tie Line is not located in a CPUC Tier 2 or Tier 3 Fire Threat Zone. Approximately

3.75 miles of the 9.5 mile line are located on the edge of a Cal Fire moderate hazard zone. The terrain is flat and runs along a road through agricultural land. The line is occasionally subject to lightning strikes. The one known fire associated with the line was caused by a bird contact and was limited to a small area (less than 500 square feet) of grass between poles 82 and 83 immediately under the line on October 6th, 2015.

The Stony Gorge Tie Line is located in a CPUC Tier 2 Elevated Fire Threat Zone. Approximately

0.13 miles are located on the edge of a Cal Fire high hazard zone. The remaining 0.9 miles are located in a Cal Fire moderate hazard zone. Except for the first 250 feet of the line located at the base of an undeveloped hill, the line is constructed over level terrain. The line crosses Stony Creek then follows roads through agricultural land. There is no known fire history associated with this line.

The Castle Rock Lakeville Transmission Line is a jointly owned transmission line between PG&E, California Department of Water Resources, Northern California Power Agency, and SVP located in the CPUC Tier 2 elevated and Tier 3 Extreme Fire Threat Zones. The line runs through Cal Fire moderate, high and very high hazard zones as well as areas notated as Federal jurisdiction. The communities, mountainous terrain, heavy vegetation and the potential of and high winds are all Silicon Valley Power Wildfire Mitigation Plan
June 2026
13 risk drivers for this line. This line is operated and maintained by PG&E, the majority owner, and is covered by PG&E’s Wildfire Mitigation Plan.

B. Identifying and Presenting Enterprise wide Safety Risk Safety of life and property including mitigation of wildfire risk are part of the culture of SVP.

Enterprise risks associated with wildfire including design and construction standards, vegetation management and operational practices have been reviewed by senior utility staff. Experts in vegetation management have been consulted. Discussions with other utilities and experts have occurred to assure that SVP’s standards meet or exceed the standards in the industry. The potential risks and this mitigation plan have been presented to SVP’s governing body, the Santa Clara City Council and SVP staff.

A diverse team of SVP staff including System Operators, Engineers, and Senior Managers meets monthly to review the Wildfire Mitigation Plan and vegetation management updates. The electric utility operations group works with SVP’s contracted professional tree service company and other contractors to perform annual vegetation inspections as well as inspections of SVP’s electrical assets.

In 2019, SVP also developed a System Operations Procedure for Wildfire Mitigation which SVP’s System Operators use to help SVP adhere to this Wildfire Mitigation Plan. The SOP contains detailed roles and responsibilities, and procedures to be followed during various events.

C. Changes to CPUC Fire Threat Map
During its review of SVP facilities, SVP has not identified any areas having a higher wildfire threat than has been identified in the CPUC maps. No new information or changes to the environment were identified that would justify that the CPUC should expand its maps.

VIII. WILDFIRE PREVENTATIVE STRATEGIES
A. High Fire Threat District
SVP utilizes the California Public Utilities Commission’ s (CPUC) Fire-Threat Map,3 which designates a High-Fire Threat District. None of SVP’s service territory has been designated as a Tier 1, 2, or 3 threat area.

B. Weather Monitoring
The SVP assets located in Glenn and Tehama Counties of California; the Black Butte tie line and the Stony Gorge tie line, are operated by SVP. Of these assets only the Stony Gorge tie line is located in a wildfire threat area (Tier 2). SVP operates all these lines as if they were all within a wildfire threat area. When the tie lines are in service, the SVP Electric System Operator monitors 3 Adopted by CPUC Decision 17-12-024.

Silicon Valley Power Wildfire Mitigation Plan
June 2026
14 current and forecasted weather and associated fire danger data from a variety of sources including:
• ONCC Significant Fire Potential (Website - Primary Source) • NWS Fire Weather Zone Map (Website - Back-up Source)
• PG&E PSPS Map and Portal (Website - Corroborative Source) • NWS Watches, Warnings or Advisories; Glenn County (Website - Corroborative Source) When the tie lines are in service during wildfire season4, the SVP Electric System Operators will monitor the ONCC Significant Fire Potential website on a daily basis to identify the fire risk and corresponding response.

Risk Categories:

1. Moist (Little or Low Risk): During moist conditions, all SVP staff and contractors involved in the operation and maintenance of the lines in Glenn and Tehama Counties will be made aware of the low-risk conditions in all safety tailboard briefings. No changes are made to operations or work policy.

2. Dry (Low risk of large fires in the absence of a “High Risk” event): During dry conditions, all SVP staff and contractors involved in the operation and maintenance of the lines in Glenn and Tehama Counties will be made aware of the low-risk conditions in all safety tailboard briefings. No changes are made to operations or work policy.

3. Very Dry (Low/Moderate risk of large fires in the absence of a “High Risk” event): During very dry conditions, all SVP staff and contractors involved in the operation and maintenance of the lines in Glenn and Tehama Counties will be made aware of the Very Dry conditions and will include wildfire safety in all safety tailboard briefings.

4. High Risk Days: 20% Chance of a large fire due to a combination of dry or very dry fuel and an ignition trigger, or dry or very dry fuel combined with a critical burn environment.

During High-Risk days, all SVP staff and contractors involved in the operation and maintenance of the lines in Glenn and Tehama Counties will be made aware of the High Risk and will include wildfire safety in all safety tailboard briefings. A wildfire patrol of the lines will be carried out at the onset of the High-Risk condition. If the High-Risk conditions continue for an extended period of 7 days or more, patrols are to be carried out weekly.

5. Red Flag Warnings: If the National Weather Service declares a Red Flag Warning for Glenn and Tehama Counties, all SVP staff and contractors involved in the operation and maintenance of the lines in Glenn and Tehama Counties will be made aware of the Red Flag Warning and will include wildfire safety in all safety tailboard briefings. A wildfire patrol of the lines will be carried out prior to the beginning of the Red Flag Warning, and at least daily if the risk factors persist. All power line maintenance activities will be performed with lines isolated. Consideration of isolating the lines will be made on a caseby-case basis. If a line trips due to an electrical fault, the line will be left out of service until it is patrolled and it is determined safe to be returned to service. 4 Wildfire season is generally defined by SVP as the period typically between May 1st and October 31st unless determined by the SVP Senior Electric and Water System Operator the season needs to be extended due to conditions that may present in any given year.

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15 C. Design and Construction Standards
SVP’s electric facilities are designed and constructed to meet or exceed the relevant federal, state, or industry standard. SVP treats CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities. SVP meets or exceeds all standards in GO 95. Additionally, SVP monitors and follows as appropriate the National Electric Safety Code.

In 2020, SVP installed raptor guard at 9 locations on the Black Butte 60 kV line to harden them from raptor contact. There are no other planned hardening measures at this time as SVP’s policy is to isolate the line(s) during high fire threat events. Annual patrols utilizing thermal and corona imaging are performed to ensure that hardware, insulators, and connectors are up to standard.

D. Vegetation Management
SVP meets or exceeds the minimum industry standard vegetation management practices. For transmission-level facilities, SVP complies with NERC FAC-003-4, where applicable. For both transmission and distribution level facilities, SVP meets: (1) Public Resources Code section 4292; (2) Public Resources Code section 4293; (3) GO 95 Rule 35; and (4) the GO 95 Appendix E Guidelines to Rule 35. These standards require significantly increased clearances in the High Fire Threat District. The recommended time-of-trim guidelines do not establish a mandatory standard, but instead provide useful guidance to utilities. SVP contracts with professional tree service company who has Subject Matter Experts (SMEs) in vegetation management and uses specific knowledge of growing conditions and tree species to determine the appropriate time of trim clearance in each circumstance. SVP does not use herbicides or growth inhibitors.

Although SVP’s service territory is not in an area with high wildfire potential, SVP hires a professional tree service company to systematically trim and remove trees to maintain required clearances from overhead circuits.

SVP treats its facilities located in Glenn and Tehama Counties to be within a High Fire Threat District. As these facilities are 60kV lines totaling no more than 11 miles in length and are easily accessible, SVP employs the following methodology for vegetation control. On an annual basis, SVP contracts with a professional tree service company to perform an inventory of trees in the proximity of facilities in Glenn and Tehama Counties. This inventory is recorded electronically and a scope of work for tree trimming, and removal is created. This scope of work is also completed in the same year and a report by the professional tree service company is provided to SVP.

GO 95, Rule 35, Table 1
Case Type of Clearance Trolley
Contact,
Feeder and
Span Wires,
0-5kV
Supply
Conductors
and Supply
Cables, 750 -
22,500 Volts
Supply
Conductors
and Supply
Cables, 22.5 -
300 kV
Supply
Conductors
and Supply
Cables, 300 -
550 kV (mm)
Silicon Valley Power Wildfire Mitigation Plan
June 2026
16 13 Radial clearance of
bare line conductors
from tree branches
or foliage
18 inches 18 inches ¼ Pin
Spacing
½ Pin
Spacing
14 Radial clearance of
bare line conductors
from vegetation in
the Fire-Threat District
18 inches 48 inches 48 inches 120 inches
Appendix E
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearances that should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearances than those listed below to ensure compliance until the next scheduled maintenance. Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293.

Voltage of Lines Case 13 Case 14
Radial clearances for any conductor of a line
operating at 2,400 or more volts, but less than
72,000 volts
4 feet 12 feet
Radial clearances for any conductor of a line
operating at 72,000 or more volts, but less than
110,000 volts
6 feet 20 feet
Radial clearances for any conductor of a line
operating at 110,000 or more volts, but less than
300,000 volts
10 feet 30 feet
Radial clearances for any conductor of a line
operating at 300,000 or more volts
15 feet 30 feet
E. Inspections
Silicon Valley Power Wildfire Mitigation Plan
June 2026
17 SVP meets or exceeds the minimum inspection requirements provided in CPUC GO 165 and CPUC GO 95, Rule 18. SVP staff and contracted SMEs use their knowledge of the specific environmental and geographical conditions to determine the required frequency of inspections.

Separate vegetation and physical inspections of the remote lines owned and operated by SVP are performed every year and additionally on an as-needed basis. These lines are visually inspected from the ground, drone, helicopter or on elevated platforms. Corona and thermal imaging technologies are also used. Any necessary repairs will be completed in a timely manner as appropriate. Any issue that is creating an eminent safety concern will be immediately addressed.

When tie lines are in service, Inspections shall be carried out on red flag days to identify any emergent conditions containing but not limited to the following criteria:
• Broken or slack down guys.
• Leaning poles
• Un-balanced spans.
• Encroachment on minimum 4-foot radial clearance between conductors and vegetation.
• Broken insulators.
• Discolored conductor connections.
• Accumulation of flammable debris encroaching in the SVP facility right of way.

The SVP Electric and Water System Operator maintains procedures and tools for mitigating emergent wildfire threats associated with remote facilities owned and operated by SVP. The System Operator logs conditions and the inspection results for high risk and red flag days.

Vegetation clearance and physical inspections of the line occur annually. SVP monitors drought conditions and other relevant factors throughout the year to determine if inspections should be completed in a shorter timeframe.

F. Workforce training
The Electric Utility Chief Operating Officer is specifically responsible for assuring that all employees having obligations for the implementation of this Wildfire Mitigation Plan receive regular training. Training on the wildfire plan are held each spring prior to the start of the wildfire season. Training will include roles and responsibilities, identification of risks, and procedures associated with monitoring and response.

IX. RECLOSING POLICY
SVP does not have reclosers or reclosing schemes on its remote lines.

If one of the remote lines operated and maintained by SVP is isolated due to fire or high fire risk, it will only be restored after physical inspection and in accordance with SVP operating procedures under direction of an SVP Electric and Water System Control Operator and in Silicon Valley Power Wildfire Mitigation Plan
June 2026
18 coordination with PG&E as appropriate. SVP staff or contractors will coordinate with local public safety officials in the event of an active fire. No customers are served by these lines.

X. ISOLATION5
All SVP remote lines are generation tie lines. SVP has the authority to preemptively isolate the lines it operates and maintains due to fire-threat conditions. No customers would be affected by the isolation of these lines. SVP will make a case-by-case decision to shut off power based on the following considerations:
• Red Flag Warnings issued by the National Weather Service for fire weather zones that contain SVP remote lines;
• Local environmental assessments by SVP staff, including wind speed (sustained and gust), humidity and temperature, fuel moisture, fuel loading and data from weather stations; • Real-time information from staff and contractors located in areas identified as at risk of being subject to extreme weather conditions;
• Input from fire experts and vegetation experts;
• Input from local and state fire authorities regarding the potential consequences of wildfires in select locations;
• Availability of alternative generation resources;
• Awareness of mandatory or voluntary evacuation orders in place; • Other operational considerations to minimize potential wildfire ignitions,; • On-going fire activity near the remote lines and throughout California; XI. COMMUNITY OUTREACH AND PUBLIC AWARENESS
This Wildfire Mitigation Plan has been submitted to the Cal Fire Tehama Glenn Unit for review. The plan was also reviewed with Orland Unit Water Association for the lines SVP operates and maintains. The mitigation plan was presented to the City of Santa Clara City Council in a public meeting for approval.

XII. METRICS AND ASSUMPTIONS FOR MEASURING PLAN PERFORMANCE SVP will track the performance of inspections and vegetation management.

SVP WMP Performance Metric
Metric Type Progress Metric Name (Actual)
2025
(Forecast)
2026 Unit[s]
Transmission Vegetation Management
Routine Inspection 10.5 10.5 # of Circuit Miles
5 Beginning with the 2023 WMP, the term “de-energization” was replaced with “isolation” because according to Occupational Safety and Health Administration Standard Number 1910.269(m), a line or equipment is not considered de-energized until it is tested as de-energized. Although the operators open the lines, because there is no testing, SVP considers the lines isolated.

Silicon Valley Power Wildfire Mitigation Plan
June 2026
19 SVP will track two metrics to measure the outcome of this Wildfire Mitigation Plan: (1) number of fire ignitions; and (2) wires down on the electrical lines in high fire threat district.

METRIC 1: FIRE IGNITIONS
For purposes of this metric, a fire ignition is defined as follows:
• An SVP remote facility was associated with the fire;
• The fire was self-propagating and of a material other than electrical and/or communication facilities;
• The resulting fire traveled greater than one linear meter from the ignition point; and • SVP has knowledge that the fire occurred.

Any fires greater than 10 acres will be individually described.

METRIC 2: WIRES DOWN
The second metric is the number of remote line wires downed. For purposes of this metric, a wires down event includes any instance where an electric distribution or transmission conductor falls to the ground or on to a foreign object.

SVP WMP Outcome Metrics
Event Category Category (Actual)
2025
(To Date)
2026
Unit[s]
Fire Ignition Self-Ignited
Facility Failure
Wire to Wire Contact
Extreme Weather Event
0 0
0 0
0 0
0 0
Number of
Ignitions
Wires Down Facility Failure
Extreme Weather Event
0 0
0 0
Number of
Wires Down
A. Impact of Metrics on Plan
Each time an event occurs within one of the metrics above, SVP will perform an analysis of the event including any design or operational recommendations for improvement. SVP will then evaluate potential improvements to the plan.

Between January 1, 2019 through December 31, 2025, there were no fire ignitions caused by SVP and no wires down events.

XIII. MONITORING AND AUDITING THE PLAN
Silicon Valley Power Wildfire Mitigation Plan
June 2026
20 This Wildfire Mitigation Plan is reviewed annually by staff and presented to Santa Clara City Council on an annual basis. Staff will review activities throughout the year to determine if changes to the WMP are appropriate.

A. Identifying and correcting Deficiencies in the Plan
This wildfire mitigation plan is a living document. As the plan is implemented, SVP will compile any deficiencies identified by staff, contractors, SMEs and other sources. Improvements and corrections will be reviewed and implemented in a timely manner as appropriate. Each year the plan will be reviewed and updated prior to submittal to Santa Clara City Council.

B. Monitoring the effectiveness of inspections
Any vegetation or physical issues found during inspections will be compiled and retained for future review. Trends involving repeated issues, timeliness of issue resolution, metrics listed in section VII A, or other observations will be reviewed on an annual basis. The inspection program will be adjusted as appropriate.

XIV. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires SVP to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan. The independent evaluator must issue a report that is posted to SVP’s website. This report must also be presented to Santa Clara City Council at a public meeting.

In 2022, SVP hired Dudek, to review and assess the comprehensiveness of SVP’s 2022 WMP.

Dudek has conducted a number of independent evaluator reports for other publicly owned utilities. The independent evaluator report was reviewed by the internal SVP team and staff incorporated the recommended changes into its 2022 WMP. The final IE Report was noted and filed by the Santa Clara City Council on September 13, 2022. The final IE Report can be found on SVP’s website at https://www.siliconvalleypower.com/svp-and-community/safety/wildfiremitigation-plan.

Appendix A
Location Maps
Storrie
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-l:-'~
j}'
Bucks Creek
Powerhouse
Legend
N
A
Tier 2 Fire Threat Zone Tier 3 Fire Threat Zone

SILICON
VALLEY
POWER.

CITY OF SANTA CLARA
1 inch= 2,000 feet
Grizzly Tie Line
Sucks c.,•811:

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~\- l4NJ.J
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l;o .,,,1,, R•:• ,.,d ~ 1 +t
Legend
Tier 2 Fire Threat Zone
~
, lfTier 3 Fire Threat Zone IStonev

SILICON
VALLEY
POWER.

N ...._.., CITY OF SANTA CLARA
A 1 in = 1 ,500 feet
!Stoney Gorge Tie Linel s
Elk Creek
PG&E Substation
A
-'· ;;-
-"'
l.,
Switch 55 on
Pole #10
'C
Black
Butte
Lake
i
i-
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2 0
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61,r:f,
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Legend
Tier 2 Fire Threat Zone
• Tier 3 Fire Threat Zone
A SVP Facility
- Transmission Line
N
A

SILICON
VALLEY
POWER.

CITY OF SANTA CLARA
1 in= 1 miles
Black Butte Tie Line &
Highline Canal
Ro~e, fro
TEHAMA
Highline
Canal
GLENN
u
Creek
County Road .:J
County Road 8
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rland E•Walker•S
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~----·-- ...J
, _______ !
C.-iz.>kr
l:,,l.t-fll:;\"111••
Legend
Tier 2 Fire Threat Zone
, Tier 3 Fire Threat Zone
.&. SVP Facility
- Transmission Line

SILICON
·VALLEY
POWER.

CITY OF SANTA CLARA
A 1 in = 7 miles
I
Ncpa
Geoth
1 & 2
SVP/PG&E Cotenancy Line
111· L,~
"6
• q_
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Appendix B
Summary of Key Changes
Calendar Year 2025
• Section 3 – Addition of Summary Table (WSAB Guidance) • Section 4, Page 10 – Removal of High Line Canal Interconnection. The High Line Canal Hydroelectric Project was shut down in 2024. The CAISO approved the retirement of the High Line Hydroelectric Project. SVP is in the process of surrendering the FERC license and restoring the site.
• Section 7.A, Page 14 – Removal of High Line Canal Interconnection due to retirement of the High Line Canal Hydroelectric Project.
• Section 8.C, Page 16 – Removal of High Line Canal Interconnection due to retirement of the High Line Canal Hydroelectric Project.
• Section 12 – Addition of Metrics and Assumptions for Measuring Plan Performance – Added performance metrics table to show inspections and vegetation management has been completed and outcome metrics table to show the outcome of the performance measures completed. (WSAB Guidance)
• Section 12, Page 21 – Deletion of historical fire event from 2015. No longer relevant. • Appendix B – Addition of Summary of Changes to help reader understand the changes in the plan from year to year. (WSAB Guidance)
Calendar Year 2026
• Reviewed Maps in Appendix A
o Maps 1-4 were reviewed and remain unchanged from its original development. • Updated Context Setting Information
• Added Appendix C to summarize prior year performance and actions taken Appendix C
Summary of Prior Year Performance
• Vegetation Management was completed
• Line inspection was completed
• No wires down events
• Stony Gorge and Black Butte Hydroelectric tie-lines were isolated May 2025 as part of the City’s effort to reduce its wildfire risks. The tie-lines were re-energized November 2025 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-845 Agenda Date: 9/22/2026

REPORT TO COUNCIL

SUBJECT
Action to Authorize the Use of City Electric Forces for Public Works at 1854 Russell Avenue, 485 Maria Street, 2301 Calle Del Mundo, 746 Harvard Avenue, and 3065 Bowers Avenue, with an Estimated Cost of $153,995

BACKGROUND
Section 1310 of the Santa Clara City Charter (Contracts on Public Works) states “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”

DISCUSSION
Staff believes that the work described below is better performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, the staff recommends that the City Council declares and determines that City forces can better perform the installation of the following electric facilities and approve the use of City forces.

Estimate Number: 40705
Location: 1854 Russell Avenue
Type of Service: New Business (2005)
Description of Work: Swing existing overhead service to 800A panel replacement like-for-like and install new overhead service to new 400A panel.

Estimated Cost: $8,173
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40611
Location: 485 Maria Street
Type of Service: New Business (2005)
Description of Work: Install new underground service to PG&E meter pedestal.

Estimated Cost: $2,147
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Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 41065
Location: 2301 Calle Del Mundo
Type of Service: New Business (2005)
Description of Work: Remove ± 500' high voltage underground conductor, 12 - splices, and 1 - 500 KVA transformer. Install ± 500' high voltage underground conductor, 12- splices, 1-500 KVA transformer, and 1-1000A service meter.

Estimated Cost: $74,864
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40926
Location: 746 Harvard Avenue
Type of Service: New Business (2005)
Description of Work: Connect new underground service cables at splice box. Install 5 meters at new 400A service panel.

Estimated Cost: $4,688
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 41068
Location: 3065 Bowers
Type of Service: New Business (2005)
Description of Work: Remove ± 1000' High voltage underground conductor, and install ± 1000' high voltage underground conductor and 12-splices.

Estimated Cost: $64,123
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Historically, City staff has performed small project work like this under the use of City Forces exception and justification above. The City prepares estimates based on current cost information and project scope. SVP is developing a process to periodically review completed work to inform future cost estimates.

ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to section 15302 (Class 2 -Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations as the proposed work involves the replacement of electric facilities and the installation of small electric facilities involving negligible expansion of capacity.

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FISCAL IMPACT
The funds to support the staff time for work performed by Silicon Valley Power (SVP) and related construction materials for the work detailed in this report totaling $153,995 are included in the Fiscal Year 2026/27 Capital Budget in the Electric Utility Capital Fund (591) New Business Estimate Work project (CIP 2005). All referenced work will be performed by City SVP staff. Some work associated with encroachment permits may be performed by the Department of Public Works (DPW), and DPW costs are recovered through payment of permit fees.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

RECOMMENDATION

1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations; and

2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 1854 Russell Avenue, 485 Maria Street, 2301 Calle Del Mundo, 746 Harvard Avenue, and 3065 Bowers Avenue, with an estimated cost of $153,995, are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.

Reviewed by: Nico Procos, Director of Silicon Valley Power Approved by: Jovan D. Grogan, City Manager
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1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-905 Agenda Date: 9/22/2026

REPORT TO COUNCIL

SUBJECT
Action on Council, Authorities Concurrent, and Santa Clara Stadium Authority Schedule of Meetings for 2027

BACKGROUND
Setting the Council and Authorities Concurrent and Stadium Authority meetings in advance allows for the proper planning and agenda management.

Pursuant to Charter Section 707, the City Council shall hold regular meetings at least twice each month.

DISCUSSION
The City Charter requires two Council meetings per month. For 2026 the annual calendar includes combined Council and Authorities Concurrent and Santa Clara Stadium Authority Board meetings.

The calendar takes into consideration regularly scheduled significant workload (i.e., Stadium Authority and City budget development), City business conferences (i.e., League of California Cities, New Mayors and Council Members Academy, etc.), avoids major observed holidays, and includes a four-week summer recess from July 19 - August 13.

In addition to the regular meeting dates, the 2027 calendar identifies the alternate Tuesdays that fall between regular meetings. These dates have been set aside and placed on hold in the event a special meeting is needed to take up carryover items from the prior week's agenda that were not heard, or other items that need to be brought forward to the City Council. Reserving these dates in advance provides scheduling certainty for the Council, staff, and the public, and reduces the need to identify a special meeting date on short notice. Any special meeting called on a held date would be noticed in accordance with the Ralph M. Brown Act.

In recent years, the policy matters, budgetary items, closed session matters, and general business items before the City Council and Authorities Concurrent and Santa Clara Stadium Authority Board have resulted in the need for several special meetings, and meetings regularly go until the early morning hours. For example, in addition to the 24 regular meetings each year, on average, for the last three years, the City has scheduled 16 special meetings annually (18 in 2023, 14 in 2024, and 17 in 2025).

In response, the City Council amended Council Policy 055, to limit the duration of its meetings so that they will end at midnight unless Council approves to extend. Additionally, the Governance & Ethics Committee’s work plan includes a review of the frequency and start times of regular meetings. Any recommendations from the Committee to adjust the number of meetings and/or the regular start times will go before the full City Council for review and action.

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FISCAL IMPACT
There is no additional cost to the City other than administrative time.

COORDINATION
This report has been coordinated with the City Manager’s Office.

RECOMMENDATION
Set the 2027 regular meeting calendar for Council, Authorities Concurrent and Santa Clara Stadium Authority Board, including the alternate Tuesdays held in reserve for special meetings.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Proposed 2027 Meetings Calendar
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COUNCIL & AUTHORITIES AND

S M T W T F S S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 1 2 3 4 5 6
3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13
10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 28 29 30 31
31 S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 1 2 3 4 5
4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12
11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30
30 31

S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 5 6 7 1 2 3 4
4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11
11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25 25 26 27 28 29 30 31 29 30 31 26 27 28 29 30

S M T W T F S S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 1 2 3 4
3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11
10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31
31 Council Recess
Council and Authorities Concurrent/Stadium Authority Meeting Tentative Special Council and Authorities Concurrent/Stadium Authority Meeting January February March

COUNCIL & AUTHORITIES AND

STADIUM AUTHORITY MEETINGS
2027
November December
City Holiday
April May June
July August September
October
KEY
Yearly Calendar Template by Vertex42.com http://www.vertex42.com/ExcelTemplates/yearly-calendar.html © 2013 Vertex42 LLC. Free to Print. 0 □
□
■
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-956 Agenda Date: 9/22/2026

REPORT TO COUNCIL

SUBJECT
Appointment of a Santa Clara University Student Representative to the Neighborhood University Relations Committee (NURC)

BACKGROUND
On April 8, 2025, the City Council took action to restructure the Neighborhood University Relations Committee. The Committee is now comprised of seven members: two City Councilmembers; two members of Santa Clara University staff; one Santa Clara University (SCU) student; one Old Quad resident; and one property owner/landlord representative. This restructuring was done with the goal of achieving a more inclusive Committee reflecting the diverse interests and promoting collaboration within the various interest groups and stakeholders in the community.

The Committee Member positions of Old Quad resident and property owner/landlord representative are subject to a recruitment process. The two members of Santa Clara University staff and one Santa Clara University student are subject to their nomination by Santa Clara University. All members are appointed by the City Council.

At the October 7, 2025, City Council meeting, the Council interviewed and appointed the following Old Quad resident and the Owner/Landlord Committee representative positions, as well as appointed the designated representatives from Santa Clara University. § Sean Collins, Assistant Vice President for University Operations, SCU staff § Steve Ross, Assistant Dean of Students - Dean of Students Office, SCU staff § Shea Mulqueeney, Senior, Community Development Vice President - Associated Student Government, SCU student
§ Shanfang “Jennifer” Zheng, Old Quad Resident
§ Collin Forgey, Property Owner/Landlord representative The following Councilmembers serve on the Neighborhood University Relations Committee. § Councilmember Suds Jain
§ Councilmember Raj Chahal
On August 5, 2026, Santa Clara University informed staff that student Shea Mulqueeney would not be able to continue to serve as she has graduated and have nominated student, Kashina Daceus, as the Santa Clara University student representative on the Neighborhood University Relations Committee.

DISCUSSION
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Santa Clara University has nominated Kashina Daceus, to replace Shea Mulqueeney as the University’s student representative on the Neighborhood University Relations Committee.

If appointed, the NURC roster will be as follows:
§ Councilmember Suds Jain
§ Councilmember Raj Chahal
§ Sean Collins, Assistant Vice President for University Operations, SCU staff § Steve Ross, Assistant Dean of Students - Dean of Students Office, SCU staff § Kashina Daceus, Junior, Community Facilitator (Resident Assistant) for on- campus housing, SCU student
§ Shanfang “Jennifer” Zheng, Old Quad Resident
§ Collin Forgey, Property Owner/Landlord representative

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
There is no additional cost to the City other than administrative staff time and expense.

RECOMMENDATION
Appoint Kashina Daceus to represent Santa Clara University as a student on the Neighborhood University Relations Committee.

Reviewed by: Reena Brilliot, Director of Economic Development and Sustainability Approved by: Jovan Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-427 Agenda Date: 9/22/2026

REPORT TO STADIUM AUTHORITY BOARD

SUBJECT
Informational Report on Stadium Authority Contracts for Fiscal Year 2025/26 as Required by Santa Clara City Code Chapter 17.30 (Stadium Authority Procurement Policy)

BACKGROUND
Santa Clara City Code Chapter 17.30 (Stadium Authority Procurement Policy) formalizes the policies and procedures with respect to procurement for the Santa Clara Stadium Authority (Stadium Authority), with the intent to: 1) Establish efficient, equitable and effective procedures for the procurement activities of the Stadium Authority; 2) Ensure the integrity and equity in the procurement activities of the Stadium Authority and provide safeguards for the impartial application of the procurement policies; and, 3) Enable the Stadium Authority to operate efficiently and competitively; to responsibly maintain equipment, facilities and services; and to complete projects on time and on budget.

The Stadium Authority Procurement Policy applies to all purchases and contracts for supplies, goods, materials, equipment, services, and public works by and on behalf of the Stadium Authority and establishes the Executive Director as the purchasing officer of the Stadium Authority, except for those purchases and contracts that fall within the exclusions identified in Santa Clara City Code Section

17.30.110. The policy provides the Executive Director with delegated signature authority to execute Stadium Authority contracts for supplies, materials, equipment, services, and public works projects in an amount up to and including $100,000, as allocated to and authorized by the Stadium Authority by adoption of the annual budget. For agreements where the costs are shared between the Stadium Authority and Forty Niners SC Stadium Company, LLC (StadCo) per the Stadium Lease, the $100,000 threshold only applies to the Stadium Authority’s portion of the agreement.

Under the Stadium Authority Procurement Policy, the Executive Director is required to prepare and submit to the Stadium Authority Board, a report at the end of the fiscal year summarizing the total number of contracts let by the Stadium Authority, the number of contracts approved under an exception, the number of contracts approved under best value procedures and the number of contracts approved under formal bidding procedures, and to the extent possible listing information related to application and outreach efforts conducted to implement the Disadvantaged Business Enterprise (DBE) program.

DISCUSSION
In Fiscal Year 2025/26, the Stadium Authority entered into twelve (12) total new contracts and amendments to existing contracts to purchase or acquire supplies, materials, equipment, services, and/or implement public works projects. Two (2) amendments to legal contracts were entered into under the authority to contract for legal services, which are exempt from competitive bidding per Santa Clara City Code Section 17.30.110(d). Of the remaining ten (10) contracts, the Stadium City of Santa Clara Page 1 of 3 Printed on 9/17/2026
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26-427 Agenda Date: 9/22/2026
Authority executed seven (7) contracts approved under best value procedures and three (3) contracts/amendments for services. There is no information to report related to application and outreach efforts conducted to implement the DBE program. The Stadium Authority’s contract activity for FY 2025/26 is summarized in Attachment 1.

Additionally, the Forty Niners Stadium Management Company LLC, as the Stadium Manager that the Stadium Authority and StadCo have both contracted with to manage Levi’s Stadium, has the authority to execute contracts only insofar as the Executive Director has such authority. Under Section 2 of the First Amendment to the Stadium Management Agreement between the Stadium Authority, Stadium Manager, and StadCo, the Stadium Manager is provided certain delegated authority to enter into contracts on behalf of the Stadium Authority. As such, the delegation of authority to the Executive Director to execute Stadium Authority contracts for supplies, materials, equipment, services, and public works projects in an amount up to and including $100,000 of Stadium Authority funds also applies to the Stadium Manager.

The Stadium Manager entered into one-hundred fourteen (114) total contracts and amendments to contracts to purchase or acquire supplies, materials, equipment, services, and/or public works projects on behalf of the Stadium Authority during FY 2025/26. Of these, the Stadium Manager executed forty-five (45) contracts/amendments approved under best value procedures, fifty-six (56) service contracts and amendments to service contracts, eight (8) public works contracts per Santa Clara City Charter Section 1310 and under formal bidding procedures, four (4) contracts by utilizing a competitive bid process of another public agency per Santa Clara City Code Section 2.105.270, and one (1) contract exempt from the competitive procurement process as a sole source purchase per Santa Clara City Code Section 17.30.050(c). There is no information to report related to contracts entered into under an exemption or application and outreach efforts conducted to implement the DBE program. The Stadium Manager’s contract activity on behalf of the Stadium Authority for FY 2025/26 is summarized in Attachment 2.

Stadium Authority staff reviews contracts presented to the Stadium Authority Board and corresponding procurement materials for conformance. Stadium Manager staff confirmed they followed the City of Santa Clara’s procurement and public works requirements for these purchases and services, in addition to the Stadium Authority Procurement Policy, for contracts below the applicable $100,000 threshold. Staff will be working with the Stadium Manager’s Senior Procurement Manager to bring forth updates to the Stadium Authority Procurement Policy so that it can better align with best practices and address existing gaps within the policy (e.g., consistent competitive process requirements for services, better alignment of public works definitions and requirements with City Charter and State law provisions). The Stadium Authority and Stadium Manager staff will continue to follow the City’s purchasing and public works requirements and the Stadium Authority Procurement Policy until the Stadium Authority Procurement Policy is updated.

FISCAL IMPACT
There is no cost to prepare this report other than administrative staff time.

City of Santa Clara Page 2 of 3 Printed on 9/17/2026
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26-427 Agenda Date: 9/22/2026

COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.

RECOMMENDATION
Note and file the informational report on Stadium Authority contracts for Fiscal Year 2025/26.

Reviewed by: Kenn Lee, Acting Assistant City Manager / Chief Financial Officer Approved by: Jovan D. Grogan, Executive Director

ATTACHMENTS

1. Stadium Authority Contract Activity for FY 2025/26

2. Stadium Manager Contract Activity on Behalf of Stadium Authority for FY 2025/26 City of Santa Clara Page 3 of 3 Printed on 9/17/2026
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# Vendor Description of Supplies, Materials,
Equipment, or Service Amount Start Date Source of Funds Contract Authority Stadium Authority Board Approval* 1 Bear Electrical Solutions Secure Law Enforcement Resource Area $ 14,750.00 3/23/2026 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures Exempt - Within Delegated Signature
Authority Threshold
2 CliftonLarsonAllen LLP Audit Services $ 307,944.00 2/4/2026 General and Administrative
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Approved by the Stadium Authority
Board on January 13, 2026
3 Communication Technology
Services Body Worn Camera Storage $ 7,929.10 11/26/2025 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures Exempt - Within Delegated Signature
Authority Threshold
4 Legal Firm** Legal $ 150,000.00 12/19/2025 General and Administrative
Santa Clara City Code Section 17.30.110(d)
Exclusion Exempt - Legal Agreement
5 Legal Firm** Legal $ 50,000.00 11/25/2025 General and Administrative
Santa Clara City Code Section 17.30.110(d)
Exclusion Exempt - Legal Agreement
6 Idemia Livescan Equipment $ 16,246.53 11/25/2025 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures
Exempt - Within Delegated Signature
Authority Threshold
7 Idesco Corp Credentialing Equipment $ 15,748.94 11/6/2025 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures
Exempt - Within Delegated Signature
Authority Threshold
8 Motorola Solutions Radio Batteries $ 28,646.15 11/25/2025 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures
Exempt - Within Delegated Signature
Authority Threshold
9 Motorola Solutions Radio Batteries $ 6,547.74 11/25/2025 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures
Exempt - Within Delegated Signature
Authority Threshold
10 PCP Motorsports ATV / ATV's & Kimteck $ 2,659.80 1/14/2026 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures
Exempt - Within Delegated Signature
Authority Threshold
11 Singer Associates Consulting Services $ 100,000.00 1/13/2026 General and Administrative
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated Signature
Authority Threshold
12 Zo Agency Consulting Services $ 100,000.00 9/17/2025 General and Administrative
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated Signature
Authority Threshold
Stadium Authority Contract Activity for FY 2025/26
*Santa Clara City Code Chapter 17.30 provides delegated authority to the Executive Director to execute agreements in an amount up to and including $100,000, as allocated to and authorized by the Stadium Authority by adoption of the annual budget, for supplies, goods, equipment, services, and public works. For agreements where there are shared costs, including those for Shared Stadium Expenses (Stadium Expenses) which are split 50/50 or 30/70 for groundskeeping between the Stadium Authority and Forty Niners SC Stadium Company, LLC (StadCo) per the Stadium Lease, the $100,000 threshold only applies to the Stadium Authority’s portion of the agreement. **Information regarding legal agreements is protected under Government Code § 7927.700. # Vendor Description of Supplies, Materials,
Equipment, or Service Amount Start Date Source of Funds Contract Authority Stadium Authority Board Approval* 1 A3 Visuals - AAA Flag and
Banner MFG. Co Flag and Banner Order $ 7/1/2025 4,550.00 Shared Stadium Expense Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
2 ACCO Engineered Systems Mechanical & Plumbing Svs Amendment $ 9/7/2025 250,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Approved by the Stadium
Authority Board on August 19,
2025
3 Advanced Integrated Pest
Management (Advanced
IPM)
Pest Control Services Amendment $ 4/1/2026 82,500.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Approved by the Stadium
Authority Board on March 24,
2026
4 AED Superstore Lithium Battery Purchase $ 9/19/2025 877.24 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
5 All Clean Hazardous Waste Hazardous Waste Recycling $ 10/28/2025 16,799.21 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
6 All Clean Hazardous Waste Hazardous Waste Recycling $ 1/6/2026 12,888.95 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
7 Amazon.com, LLC Blanket Purchase Order to Purchase
Supplies, Equipment, and Goods $ 4/1/2025 200,000.00 Shared Stadium Expense Santa Clara City Code Section 2.105.270 Purchases
from Other Public Agencies or Through the Utilization
of Competitive Bid Processes of Other Public Agencies
Exempt - Within Delegated
Signature Authority Threshold
8 Arata Compactor Equipment and Repair
Services $ 9/10/2025 29,814.78 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
9 Arata Equipment Company Trash Compactors Replacement $ 3/12/2026 629,869.50 Capital Expense Santa Clara City Code Section 17.30.050(c) Purchases from Only One Vendor
Approved by the Stadium
Authority Board on March 10,
2026
10 Armour Petroleum Service
and Equipment Corporation
Internal Air Quality and Internal
Monitoring Systems Testing and
Certification Services
$ 18,000.00 7/1/2025 Shared Stadium
Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
11 Assured Aggregate Company,
Inc. Top Dressing Sand $ 4/1/2025 50,000.00 Shared Stadium Expense Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
12 B&H Foto Blanket Purchase Order to Purchase Audio
Visual Products and Accessories $ 4/1/2025 50,000.00 Shared Stadium Expense Santa Clara City Code Section 2.105.270 Purchases
from Other Public Agencies or Through the Utilization
of Competitive Bid Processes of Other Public Agencies
Exempt - Within Delegated
Signature Authority Threshold
13 Bear Electrical Solutions On Call Electrical Maintenance Amendment 5 $ 5/6/2026 250,000.00 Shared Stadium Expense Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Approved by the Stadium
Authority Board on June 24, 2025
14 Ben Davis Apparel Purchase $ 7/8/2025 1,515.37 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
15 Benjamin Litho Printing and Related Services $ 4/1/2025 50,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
16 Blue's Roofing Traffic Coating Change Order 2 $ 8/7/2025 1,311,002.00 Capital Expense Santa Clara City Charter Section 1310 - Contracts on Public Works
Exempt - Delegated Authority to
Executive Director
17 BlueMountain.com Virtual Greeting Card Subscription $ 4/10/2025 39.99 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
Stadium Manager Contract Activity on Behalf of the Stadium Authority for FY 2025/26 # Vendor Description of Supplies, Materials,
Equipment, or Service Amount Start Date Source of Funds Contract Authority Stadium Authority Board Approval* Stadium Manager Contract Activity on Behalf of the Stadium Authority for FY 2025/26 18 BNO Builders Levi’s Stadium Concrete Replacements
Project $ 5/20/2025 87,568.00 Capital Expense Santa Clara City Charter Section 1310 - Contracts on Public Works Exempt - Within Delegated
Signature Authority Threshold
19 Bonfire Solicitation Software Subscription $ 4/1/2025 16,500.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
20 CA Mailing Mailing Services $ 4/24/2025 1,500.00 SCSA Santa Clara City Code Section 17.30.120 Service Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
21 Carhartt Inc Uniform Purchasing $ 8/1/2025 3,976.14 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
22 Carhartt Inc Uniform Purchasing $ 3/10/2026 360.05 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
23 CDW Government, LLC
Information Technology Solutions Related
to Hardware, Software, Computer
Equipment, Peripherals, and Accessories
$ 4/1/2025 100,000.00 Shared Stadium
Expense
Santa Clara City Code Section 2.105.270 Purchases
from Other Public Agencies or Through the Utilization
of Competitive Bid Processes of Other Public Agencies
Exempt - Within Delegated
Signature Authority Threshold
24 Cintas
Blanket Purchase Order for Uniforms for
Purchase, Brand Name Apparel, Safety
Footwear, Promotional Products, and First
Aid and Safety Supplies
$ 4/1/2025 200,000.00 Shared Stadium
Expense
Santa Clara City Code Section 2.105.270 Purchases
from Other Public Agencies or Through the Utilization
of Competitive Bid Processes of Other Public Agencies
Exempt - Within Delegated
Signature Authority Threshold
25 Conquer Sales Productivity Subscription $ 3/24/2026 30,700.08 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
26 Consolidated Electrical
Distributors (CED) Power Monitoring Support Services $ 1/27/2026 86,169.00 Shared Stadium Expense Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
27 Coupa eProcurement Conference $ 12/3/2025 2,790.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
28 Cupertino Electric Primary Switch Gear
(On-Call Amendment #2) $ 8/7/2025 525,000.00 Capital Expense Santa Clara City Charter Section 1310 - Contracts on Public Works Exempt - Delegated Authority to
Executive Director
29 Custom Maps Map Printing Service $ 5/27/2025 498.81 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
30 DH Glabe Fall Protection Anchor and Davit Testing
and Certification Services $ 8/28/2025 3,590.00 Shared Stadium Expense Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
31 Dickies Uniform Purchasing $ 8/1/2025 398.13 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
32 Eagle Wings Ties and Bow Ties Vendor $ 4/25/2025 299.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
33 Eagle Wings Ties and Bow Ties Vendor $ 6/17/2025 3,155.44 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
34 Eldorato Forklift Co. -
Cartworx Electric Flatbed Cart Purchase $ 9/24/2025 11,561.79 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures Exempt - Within Delegated
Signature Authority Threshold
35 Engineered Products (DBA
Pape) Furniture Order (Shelving) $ 6/20/2025 2,135.74 Shared Stadium Expense Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
# Vendor Description of Supplies, Materials,
Equipment, or Service Amount Start Date Source of Funds Contract Authority Stadium Authority Board Approval* Stadium Manager Contract Activity on Behalf of the Stadium Authority for FY 2025/26 36 Everon Solutions Fire Suppression System Testing Services $ 10/1/2025 9,985.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
37 Everon (previously ADT
Commercial LLC)
Fire Sprinkler Testing, Inspection,
Maintenance, And Related Services
Amendment
$ 4/1/2026 94,000.00 Shared Stadium
Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Approved by the Stadium
Authority Board on March 24,
2026
38 EyeP Solutions Levi's Stadium Situation Room Security Upgrades $ 4/10/2025 95,168.90 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures Exempt - Within Delegated
Signature Authority Threshold
39 EyeP Solutions Genetec Clearance Secuity Plan $ 6/27/2025 12,590.16 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
40 EyeP Solutions Security Keycard Tags $ 6/17/2025 5,461.23 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
41 EyeP Solutions VuWall Software License $ 8/8/2025 3,267.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
42 EyeP Solutions Advantage Renewal License for Security Equipment $ 9/1/2025 49,931.36 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
43 EyeP Solutions Security Keycard Tags $ 1/6/2026 5,461.23 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
44 EyeP Solutions, Inc. Installation of Secuity Control Room Upgrades $ 9/15/2025 56,105.64 Capital Expense Santa Clara City Code Section 17.30.120 Service Contracts - Signature Authority Exempt - Within Delegated
Signature Authority Threshold
45 Ferrellgas Propane $ 4/1/2025 13,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
46 FullSource Parking Vest Purchase $ 5/21/2025 1,547.57 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
47 Gachina Landscape Maintenance Amendment $ 4/1/2026 40,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Approved by the Stadium
Authority Board on March 24,
2026
48 Game Face, Inc. Sales Training Program $ 9/1/2025 27,390.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
49 Giant Construction LLC Women’s Locker Room Change Order 2 $ 12/10/2025 17,036.00 Capital Expense Santa Clara City Charter Section 1310 - Contracts on Public Works
Approved by the Stadium
Authority Board on December 9,
2025
50 Global Industrial Stationary Purchase $ 12/8/2025 305.43 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
51 Golden State
Communications Radio Accessory Purchase $ 10/1/2025 2,948.18 Shared Stadium Expense Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
52 Golden State
Communications, Inc. Stadium Manager Radio Maintenance $ 4/1/2025 28,000.00 Shared Stadium Expense Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
53 Grainger Industrial Supply
Maintenance, Repair, Operating Supplies,
Industrial Supplies, Equipment, and
Related Products
$ 4/1/2025 150,000.00 Shared Stadium
Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
# Vendor Description of Supplies, Materials,
Equipment, or Service Amount Start Date Source of Funds Contract Authority Stadium Authority Board Approval* Stadium Manager Contract Activity on Behalf of the Stadium Authority for FY 2025/26 54 Graphic Affect Embroidered Apparel $ 1/14/2026 12,306.33 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
55 Graphic Affect, Inc Embroidered Apparel $ 9/10/2025 3,627.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
56 Hands Helping Hearts dba
Victoria Bebee Onsite CPR, AED, and First Aid Training $ 4/1/2025 5,730.87 Shared Stadium Expense Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
57 Integrated Communication
Systems (ICS)
Fire Alarm Testing, Inspection and
Related Svs Contract Amendment $ 4/1/2026 160,000.00 Shared Stadium Expense Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Approved by the Stadium
Authority Board on March 24,
2026
58 ID Security Online ID Printers $ 1/6/2026 4,877.89 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
59 ImageOne Uniform Supplies $ 8/1/2025 1,493.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
60 ImageOne Uniform Supplies $ 8/1/2025 7,795.61 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
61 ImageOne Uniforms Uniform Supplies $ 2/11/2026 46,681.09 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
62 ImageTech Photo Supplies $ 4/1/2025 5,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
63 Industrial Plumbing Supplies Plumbing Parts and Equipment $ 4/1/2025 100,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
64 Inprintz Lamination Services $ 11/3/2025 1,664.16 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
65 Inprintz Lamination Services $ 2/20/2026 671.04 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
66 IPROVEIT Background Services $ 5/27/2025 1,447.40 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
67 J.C. Phelan And Son, Inc Flagpole Safety Inspection and Repair Services $ 6,386.30 8/1/2025 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
68 Jones Sign
Levi's Naming Rights Signage
Refurbishment / Replacement CapEx
Project
$ 6/18/2025 88,498.71 Capital Expense
and StadCo
Santa Clara City Charter Section 1310 - Contracts on
Public Works
Approved by the Stadium
Authority Board on December 3,
2024
69 Jones Sign
Levi's Naming Rights Signage
Refurbishment / Replacement CapEx
Project
$ 6/19/2025 41,251.25 Capital Expense
and StadCo
Santa Clara City Charter Section 1310 - Contracts on
Public Works
Approved by the Stadium
Authority Board on December 3,
2024
70 Kimball Midwest Motor Supply Company Blanket PO $ 4/1/2025 50,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
71 LCPtracker, Inc. Labor Compliance Software Subscription $ 12/15/2025 9,599.20 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
# Vendor Description of Supplies, Materials,
Equipment, or Service Amount Start Date Source of Funds Contract Authority Stadium Authority Board Approval* Stadium Manager Contract Activity on Behalf of the Stadium Authority for FY 2025/26 72 Levi's
Blanket Purchase Order for Levi's Brand
Uniforms for Guest Services
Representatives Working in Levi's 501
Club
$ 4/1/2025 10,000.00 Shared Stadium
Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
73 Lutron Services Co. Lighting System Support $ 4/1/2025 50,371.01 Capital Expense Santa Clara City Code Section 17.30.120 Service Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
74 Lutron Services Co. Lighting System Support $ 182,296.00 7/15/2025 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
75 Maxx Metals Metal Fabrication Vendor $ 10/22/2025 1,380.88 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
76 Medline AED Purchase $ 9/19/2025 38,887.93 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
77 Meeting Professionals
International (MPI) Professional Membership Organization $ 3/6/2025 5,000.00 Shared Stadium Expense Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
78 MESA Energy Boilers $ 8/12/2025 654,611.00 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures
Exempt - Delegated Authority to
Executive Director
79 Mobile Pro Systems Support Services for Previously Purchased Mobile Pro Products $ 5/23/2025 3,780.00 Shared Stadium Expense Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
80 Mobile Pro Systems Cradlepoint Router Installation $ 12/31/2025 34,430.78 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
81 Musson Theatrical Inc. Cable Strap Purchase $ 10/30/2025 1,250.58 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
82 OC McDonald Mechanical & Plumbing Svs Amendment $ 9/7/2025 250,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Approved by the Stadium
Authority Board on August 19,
2025
83 Pacific Coast Flag U.S., CA, and City of Santa Clara Flag Purchase $ 6/25/2025 1,587.77 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
84 Peterson Power Systems Generator Inspections $ 45,000.00 4/1/2025 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
85 Petrone Risk SAFETY Act Consulting $ 8/11/2025 200,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
86 Petrone Risk, LLC PIO Manual Development $ 9/29/2025 25,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
87 Pivot Interiors Freestanding Furniture for Clubs and Event Spaces Project $ 6/3/2025 77,354.62 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures Exempt - Within Delegated
Signature Authority Threshold
88 Plexus Global Employee Background Screening Services $ 8/25/2025 16,500.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
89 Prime Electric Lighting Systems Change Order 1 & 2 $ 7/11/2025 176,399.00 Capital Expense Santa Clara City Charter Section 1310 - Contracts on Public Works
Exempt - Delegated Authority to
Executive Director
# Vendor Description of Supplies, Materials,
Equipment, or Service Amount Start Date Source of Funds Contract Authority Stadium Authority Board Approval* Stadium Manager Contract Activity on Behalf of the Stadium Authority for FY 2025/26 90 Refrigeration Supplies
Distributor Refrigeration Supplies $ 10/17/2025 2,908.16 Shared Stadium Expense Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
91 San Mateo Lock Works Locking Supplies $ 12/12/2025 2,920.41 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
92 San Mateo Lock Works New Key's for the Stadium $ 2/20/2026 4,344.23 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
93 San Mateo Lock Works Inc. Locking Supplies $ 5/21/2025 2,069.17 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
94 SCC Electric Inc. Radio Booth Cabling $ 1/4/2026 485,000.00 Capital Expense Santa Clara City Charter Section 1310 - Contracts on Public Works
Approved by the Stadium
Authority Board on January 13,
2026
95 Scherber First Responder Trauma Kits $ 11/4/2025 699.95 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
96 Schindler Elevator Elevator Maintenance and Inspections $ 7/10/2025 236,309.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
97 Sierra Pacific Turf
Granular Fertilizer, Turf Colorant, and
Other Miscellaneous Groundskeeping
Items
$ 4/1/2025 75,000.00 Shared Stadium
Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
98 SK Pumps Irrigation Maintenance $ 10/17/2025 880.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
99 SK Pumps Irrigation Maintenance $ 12/11/2025 18,650.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
100 Spotlight Impressions Tags and Wristbands Purchase $ 4/1/2025 5,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
101 Sprague Pest Control Pest Control Services $ 1/5/2026 66,367.94 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
102
Storm Water Inspection &
Maintenance Services
(SWIMS)
Stormwater Systems Assessment and
Replacement CapEx Project $ 4/10/2025 555.00 Capital Expense Santa Clara City Code Section 17.30.120 Service Contracts - Signature Authority Exempt - Within Delegated
Signature Authority Threshold
103 Stryker Medical Equipment Purchase $ 12/23/2025 47,792.36 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
104 Superior Alarm Systems
(SAS) Alarm and Security Equipment Purchase $ 4/10/2025 50,170.63 Capital Expense Santa Clara City Code Section 17.30.080 Best Value Selection Procedures Exempt - Within Delegated
Signature Authority Threshold
105 Sustainable Turf Liquid Fertilizer $ 4/1/2025 75,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
106 Turf Equipment Services, Inc. Mower Reel Sharpening Services $ 4/1/2025 50,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
107 United Site Portable Restroom Services $ 6/17/2025 732.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
# Vendor Description of Supplies, Materials,
Equipment, or Service Amount Start Date Source of Funds Contract Authority Stadium Authority Board Approval* Stadium Manager Contract Activity on Behalf of the Stadium Authority for FY 2025/26 108 Valley Oil Company Diesel and Gasoline Service $ 180,000.00 4/1/2025 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
109 VTA Restricted Access Permit and Certification $ 5/27/2025 5,868.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
110 VTA Restricted Access Permit $ 12/11/2025 3,916.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
111 Waxie Janitorial Supplies $ 4/1/2025 200,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
112 WesSpur Tree Equipment Pruning Equipment $ 3/10/2026 2,102.75 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
113 West Coast Turf Seed $ 4/1/2025 50,000.00 Shared Stadium Expense
Santa Clara City Code Section 17.30.120 Service
Contracts - Signature Authority
Exempt - Within Delegated
Signature Authority Threshold
114 Zoro Carbon Brush Purchase $ 12/8/2025 74.60 Shared Stadium Expense
Santa Clara City Code Section 17.30.080 Best Value
Selection Procedures
Exempt - Within Delegated
Signature Authority Threshold
*Santa Clara City Code Chapter 17.30 provides delegated authority to the Executive Director to execute agreements in an amount up to and including $100,000, as allocated to and authorized by the Stadium Authority by adoption of the annual budget, for supplies, goods, equipment, services, and public works. For agreements where there are shared costs, including those for Shared Stadium Expenses (Stadium Expenses) which are split 50/50 or 30/70 for groundskeeping between the Stadium Authority and Forty Niners SC Stadium Company, LLC (StadCo) per the Stadium Lease, the $100,000 threshold only applies to the Stadium Authority’s portion of the agreement. **Note: ManCo entered into a Lease for its Office Space, with Landlord Gu-Guide / Kipee International, with start date of April 1, 2025. ManCo claims Stadium Authority owes for a portion of that office lease expenses a Shared Stadium. Stadium Authority disputes that position, claim and charge, and the dispute is subject to anticipated Arbitration under the Stadium Lease’s Dispute Resolution Procedures.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-918 Agenda Date: 9/22/2026

REPORT TO STADIUM AUTHORITY BOARD

SUBJECT
Action on Award of a Purchase Order to Industrial Plumbing Supply, LLC for Restroom Plumbing Fixtures for the Levis’ Stadium for an Amount of $408,599.25, and Authorization to Issue Change Orders in an Amount Not To Exceed $102,149.81

BACKGROUND
Pursuant to Section 2.9 of the Stadium Management Agreement between the Santa Clara Stadium Authority (Stadium Authority), Forty Niners SC Stadium Company LLC (StadCo), and Forty Niners Stadium Management Company LLC (Stadium Manager), the Stadium Manager is responsible for maintaining Levi’s Stadium (Stadium) “in the Required Condition and operate it as a high-quality NFL and multi-purpose public sports, public assembly, exhibit and entertainment facility…” Due to the size, age, and complexity of the Stadium and its plumbing systems, the Stadium Manager has identified the need to replace plumbing valves in sinks, urinals, and toilets in all stadium restrooms excluding tenant-exclusive restrooms.

The proposed replacement will update the existing lavatory faucets and toilet and urinal flushing devices in public restrooms located throughout the Stadium concourses. This plumbing fixture purchase is the first replacement of all fixtures since originally installed. Replacing the aging components with new fixtures is expected to improve the reliability and consistency of restroom operations, reduce the frequency of repairs and service calls, and decrease the need for ongoing replacement of individual components. The replacement will also allow the Stadium Manager to maintain an appropriate inventory of spare parts for routine maintenance, helping minimize restroom fixture downtime during Stadium operations and major events.

On June 22, 2026, the Stadium Manager issued a Request for Bids (RFB) on the Stadium Manager’s eProcurement portal, Bonfire Interactive, to solicit qualified suppliers. Two (2) bids were received by the following suppliers on or before the RFB due date and time:

1. Palm Beach Plumbing Parts

2. Industrial Plumbing Supply, LLC
The Stadium Manager held a public bid opening on July 24, 2026 at 4:00 p.m. (PT). The RFB provided the public bid opening webcast information including a meeting ID and password for bidders to log on via Zoom to attend. No callers were in attendance. Stadium Manager announced the receipt of the two bids, identified each bidder, announced each bidder’s total bid amount, and identified Industrial Plumbing Supply, LLC as the apparent low bidder.

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The Stadium Manager tabulated the bids and prepared a bid abstract. Following its review, the Stadium Manager determined that Industrial Plumbing Supply, LLC, was the lowest responsive and responsible bidder.

On July 27, 2026, the Stadium Manager issued a Notice of Intended Award and made it available to all the bidders. The protest period ended on July 31, 2026, with no protests received.

This purchase is for products only and represents the first phase of the restroom plumbing fixture replacement program. As the Stadium Manager identifies additional replacement parts, it anticipates conducting separate competitive procurements and submitting future purchases for approval, as required.

As such, the Stadium Manager is requesting Stadium Authority Board (Board) approval of the following actions for a one-time purchase order with Industrial Plumbing Supply, LLC:

1. Approve the award of a purchase order to Industrial Plumbing Supply, LLC in the amount of $408,599.25, inclusive of sales tax, for the Levi’s Stadium Restroom Plumbing Fixtures (“the Project”).

2. Authorize Stadium Manager to execute purchase order change orders that increase the purchase order amount and quantities by up to 25%, or $102,149.81 for a total not to exceed purchase order amount of $510,749.06.

3. Authorize Stadium Manager to execute any and all documents necessary to issue the purchase order and complete the purchase and delivery of the restroom plumbing fixtures.

A Recommendation for Award Memo was submitted by the Stadium Manager describing the services, solicitation process, and the request in more detail (Attachment 2).

DISCUSSION
Stadium Authority staff reviewed the Stadium Manager’s Recommendation for Award memo and supporting documentation for consistency with the Stadium Authority Procurement Policy and Santa Clara City Code Chapter 2.105.140(d), which establishes competitive requirements for purchases of products exceeding $250,000 through a formal Request for Bids (RFB). As described above and in the Stadium Manager’s Recommendation for Award memo, the Stadium Manager conducted an RFB process, received two bids, and recommends awarding a one-time purchase order to Industrial Plumbing Supply, LLC, as the lowest responsive and responsible bidder.

The Stadium Manager recommends a one-time purchase order in the amount of $408,599.25, inclusive of applicable taxes. This amount reflects Industrial Plumbing Supply, LLC’s bid for 400 Lavatory Faucet Kits, 1,000 Sloan closet toilet flushing device kits, and 450 Sloan urinal flushing device kits. This purchase is the first phase of the restroom plumbing fixture and replacement program.

The Stadium Manager is also requesting authorization to execute change orders of up to $102,149.81, or 25% of the purchase order amount, for a total not-to-exceed amount of $510,749.06.

The requested change-order authority would allow the Stadium Manager to purchase additional quantities of the same plumbing fixture components, which were bid based on fixture counts in public City of Santa Clara Page 2 of 4 Printed on 9/17/2026
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26-918 Agenda Date: 9/22/2026
concourse restrooms. Because inventory levels for these routinely replaced components may change between bid issuance and purchase order award, the authority provides flexibility to establish appropriate spare-part inventory while leveraging the competitively bid unit pricing.

Based on the documentation provided, staff recommends approval of the requested purchase order and delegation of authority to the Stadium Manager to issue purchase order change orders of up to 25%, subject to the total not-to- exceed amount. Future phases of the project will be submitted to the Board for approval if they exceed the Stadium Manager’s signature authority.

The Stadium Authority Counsel’s Office has reviewed the purchase order for comparison to ManCo’s customary language and is consistent with the City’s standard Purchase Order language. Nothing in the purchase order changes the Stadium Authority’s rights under the Management Agreement and specifically with respect to any dispute that may arise from the Stadium Manager’s obligations under the Management Agreement.

The Stadium Authority reserves all rights to confirm and dispute charges by and payments to the Stadium Manager during a fiscal year-end reconciliation/true-up, including but not limited to changes based on improper allocation, calculation, lack of support, or failure to comply with the Parties’ contracts or California law. The Stadium Authority may raise related questions before the fiscal yearend reconciliation/true-up, which the Stadium Manager agrees to assess and respond to in good faith.

ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 “Existing Facilities” as the activity consists of existing public or private facilities involving negligible or no expansion of use beyond that existing at the time of the lead agencies determination.

FISCAL IMPACT
The total one-time purchase not-to-exceed amount is $510,749.06 for supplies only inclusive of up to 25% purchase change order not-to-exceed $102,149.81.

The Stadium Authority Fiscal Year (FY) 2026/27 Adopted Budget includes Capital Expense (CapEx) project L2708: Plumbing Fixture and Restroom Automatic Flushing Device Replacement which has a project budget of $887,376.00. There are currently sufficient funds in this project budget to cover the total not-to-exceed amount of $408,599.25 and the $102,149.81 contingency.

Subsequent phases of the project will require additional replacement parts and are subject to budget appropriation. The Stadium Manager anticipates additional bids for device and assembly parts during the first phase of the project.

COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a City of Santa Clara Page 3 of 4 Printed on 9/17/2026
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26-918 Agenda Date: 9/22/2026
Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve the award and authorize the Stadium Manager to execute the purchase order with Industrial Plumbing Supply, LLC in the amount of $408,599.25 for the Levi’s Stadium Restroom Plumbing Fixtures;

2. Authorize the Stadium Manager to execute purchase order change orders by up to 25% or $102,149.81 for a total not to exceed purchase order amount of $510,749.06; and

3. Authorize the Stadium Manager to execute any and all documents necessary to effectuate the purchase order.

Reviewed by: Kenn Lee, Acting Assistant City Manager / Chief Financial Officer Approved by: Jovan D. Grogan, Executive Director

ATTACHMENTS

1. Draft Purchase Order with Industrial Plumbing Supply, LLC

2. Stadium Manager’s Recommendation Memo
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Stadium Manager: Vendor: Purchase Order:

Forty Niners Stadium Management Company LLC
Procurement
4900 Marie P DeBartolo Way
Santa Clara, California 95054
[email protected]
Industrial Plumbing Supply
PO Box 2216
Redwood City, CA 94064
Tom D'Orsi, [email protected]
XXXX

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City Council and Authorities ConcurrentSeptember 22, 2026

City Council and Authorities Concurrent
September 22, 2026