Agenda packet — Santa Clarita City Council, June 13, 2023 (part 2 of 2)

Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: AUTHORITY TO EXECUTE AN AGREEMENT WITH THE

COUNTY OF LOS ANGELES FOR THE CITY OF SANTA
CLARITA'S FISCAL YEAR 2023-24 MEASURE H ALLOCATION
DEPARTMENT: City Manager's Office
PRESENTER: Michael Villegas

RECOMMENDED ACTION

City Council:

1. Approve a one-year contract with County of Los Angeles Homeless Initiative to receive Measure H funding in the amount of $266,743 to assist with the construction of Family Promise of Santa Clarita Valley’s interim housing facility and for a Homeless Services Coordinator to continue the implementation of the Community Plan to Address Homelessness.

2. Increase revenue account 272-462101 by $266,743, and appropriate $19,360 to expenditure account 2723205-500201 and $247,383 to expenditure account 2723205-516101.

3. Authorize the City Manager to execute an agreement with Family Promise of Santa Clarita Valley in an amount not to exceed $247,383 to provide funding towards the construction of an interim housing facility in the Newhall community.

4. Authorize the City Manager or designee to execute all contracts and associated documents and make non-material amendments that may arise, subject to City Attorney approval.

BACKGROUND

In March 2017, Los Angeles County (County) voters approved Measure H, a quarter-cent sales tax dedicated to preventing and addressing homelessness countywide. The measure was projected to raise $355 million annually for 10 years, with a sunset date of 2027.

In 2018, the City of Santa Clarita (City) was awarded a $50,000 grant in Measure H funds to 10 Packet Pg. 134

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develop a comprehensive plan to combat and address homelessness in Santa Clarita. Subsequent to this, in 2019, the City entered into an agreement with the County to receive Measure H funding in the amount of $548,493. With this funding, the City provided Family Promise of Santa Clarita Valley (Family Promise) $300,015 for pre-construction related costs associated with the development of an interim housing facility in the Newhall Community. In addition, the City completed a Notice of Funding Availability process in late 2020, providing $126,493 in innovation grants to six local-serving non-profit organizations. This funding helped facilitate a shared housing program and student-housing feasibility study, among others, all aimed at addressing homelessness and housing insecurity in our community. The remaining funds were used to fund a Homeless Services Coordinator (Coordinator), who was instrumental in implementing the actions items identified in the Community Action Plan to Combat Homelessness, which was developed using the original $50,000 grant.

Most recently, in Fiscal Year 2022-23, the City was awarded $193,443 in Measure H funding, of which $175,129 was provided to Family Promise to continue its efforts to construct a new interim housing facility. The $18,314 in remaining funds were for a Coordinator to help facilitate the implementation of the 2022 Community Action Plan to Combat Homelessness, which was adopted by the Community Task Force on Homelessness (Task Force) in July 2022.

For Fiscal Year 2023-24, the City is being awarded $266,743 in Measure H funding. On February 17, City staff attended an information session led by the Homeless Initiative on the goals and priorities of the County for the use of Measure H funds. During the information session, the overarching theme was to focus dollars on building or acquiring housing rather than using funding for outreach services. The reasoning for this approach is the current lack of necessary housing in the County and, while services are critical to serving our homeless populations, they are not as effective if individuals have no place to stay. With this in mind, City staff recommends that $247,383 of the funding once again go to Family Promise of Santa Clarita Valley to complete the construction of its interim housing facility. The project is fully entitled and is estimated to be completed and operational by spring 2024, but continues to have a funding shortfall. If approved, the City will have contributed a collective total of $722,527 in Measure H funding, over the last five years, and property valued at over $1 million to Family Promise of Santa Clarita Valley for its project.

The $19,360 in remaining funds are recommended to be retained by the City for a Coordinator.

The remaining funding will provide approximately 1,000 hours of staff time for the Coordinator, who will help ensure the 2022 Community Action Plan to Combat Homelessness, which enters its second and final year, continues to make great strides forward for our vulnerable and homeless populations

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended actions, adequate budget will be available to fund a part- time Homeless Services Coordinator and provide financial assistance to Family Promise of Santa 10 Packet Pg. 135

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Clarita Valley for the construction of its approved interim housing facility. These activities will be offset by Measure H dollars and will have no impact on the General Fund. 10 Packet Pg. 136

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Agenda Item: 11

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR

SPECIAL DISTRICTS
DEPARTMENT: Administrative Services
PRESENTER: Keith Miller

RECOMMENDED ACTION

City Council:

1. Adopt resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports in connection with the Special Districts for Fiscal Year 2023-24, and set a public hearing for June 27, 2023.

2. Adopt the annual report for the Tourism Marketing District, adopt a resolution of intent to continue a business improvement area in the City of Santa Clarita designated as the Tourism Marketing District, and set a public hearing for June 27, 2023.

BACKGROUND

This procedural matter orders, approves, and sets the public hearing for the annual levy of the following special districts:

• Landscape and Lighting District (LLD), inclusive of the City of Santa Clarita’s (City) Landscape Maintenance District (LMD) and Streetlight Maintenance District (SMD);

• Drainage Benefit Assessment Areas (DBAA) 3, 6, 18, 19, 20, 22, 24, 33, 2008-1, 2008-2, 2013-1, 2014-1, 2015-1, 2017-01, and 2017-02;

• Golden Valley Ranch Open Space Maintenance District (GVROSMD); and

• Tourism Marketing District (TMD).

The City of Santa Clarita, under the provisions of the Landscaping and Lighting Act of 1972, 11 Packet Pg. 137

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Part 2 of Division 15 of the California Streets and Highways Code (1972 Act), and the provisions of the California Constitution Article XIII D enacted by Proposition 218 (Constitution), annually levies and collects special assessments for the Landscape and Lighting District (LLD).

Collectively, the LLD incorporates the City’s Streetlight Maintenance District (SMD) Zones A and B, and the Landscape Maintenance District (LMD) Zones 1, 2, 3, 3A, 4, 5, 5A, 6, 7, 7A, 8, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 2008-1, T1, T1B, T2, T2A, T3, T3B, T4, T5, T6, T7, T8, T17, T20, T23, T23-1, T23-2, T23A, T23B, T29, T31-1, T31-1A, T31-2, T33, T44, T46, T47, T48, T51, T52, T62, T65, T65A, T65B, T67, T68, T69, T71, T76, and T77.

The attached resolutions relate to the preliminary Engineer's Reports for the City’s Special Districts, prepared by Willdan Financial Services for approval by the City Council. These Special Districts include the LLD, the DBAA, the GVROSMD and the Santa Clarita TMD.

This action also schedules a public hearing to consider the Fiscal Year (FY) 2023-24 assessment rates recommended for these special districts. If approved, the public hearing ordering the FY 2023-24 levies will be scheduled for the June 27, 2023, City Council meeting.

Descriptions of the City’s Special Districts are provided below.

Landscape Maintenance District (LMD)

The City has 62 financially independent LMD zones, primarily administered through contracts, which encompass over 2,000 acres of landscape areas including landscaped slopes and parkways, side-panels, numerous monument signs, and more than 29 miles of paseos. The City also maintains area-wide amenities located throughout Santa Clarita, including 47 linear miles of landscaped medians, park facilities, and approximately 65,000 street trees located within the public right-of-way.

Each of the 62 LMD zones, comprising 63,009 residential and non-residential parcels, include landscape and ornamental improvements that provide special benefits to properties throughout Santa Clarita. In total, 88 percent of all parcels throughout the City are located within one or more LMD zones and fund these landscape amenities through special assessments appearing on their consolidated annual property tax bill.

The operating budget of a typical LMD encompasses expenditures that include contractual landscape maintenance, water and electrical utilities, plant replacements, administration, scheduled and unanticipated repairs, and monitoring services. On average, contractual landscape maintenance services represent 31.5 percent of the total annual operational cost. A typical landscape maintenance contract term is two years with three incremental one-year renewal options.

In zones where parcel owners have authorized assessment rate escalators, the maximum annual assessment rate adjusts automatically every year by an amount equal to the annual Consumer Price Index (CPI) for the month of December. Independent of these escalators, the City Council 11 Packet Pg. 138

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maintains the discretion to levy assessment rates up to, or less than, the maximum assessment rate, with all levies ultimately approved as part of a noticed public hearing.

For FY 2023-24, the CPI increase as of December 2022, is 4.93 percent. The CPI escalators allow the City to maintain and provide a consistent level of landscape service to each LMD zone, as maintenance costs increase from year to year. The CPI escalators allow the City to be responsive to requests identified by the community for new projects, and maintain adequate funds to support future capital reserve needs.

The City takes a conservative fiscal approach to the management of its LMD zones, having implemented many cost-saving measures and aggressively rebidding landscape contracts to ensure operational costs remain competitive. For FY 2023-24, staff is recommending the City Council levy less than the maximum allowable rate for 42 of 62, or 68 percent, of the City's LMD zones. A complete listing of recommended levy amounts for all LMD zones is attached to this report.

In instances where individual zones do not meet their financial operational and reserve goals, staff is recommending levying the maximum assessment rate. As an annual practice, staff has included an LMD rate history, which identifies each LMD zone and provides assessment levy information for each of the last five fiscal years.

Streetlight Maintenance District (SMD)

The SMD supports operations and maintenance of the City’s streetlights and traffic signals. The California Public Utilities Commission formally approved the sale of the streetlight system from Southern California Edison (Edison) in May 2018. As of April 2023, the City has acquired and accepted for maintenance 17,791 streetlights with energy efficient light-emitting diode (LED) fixtures.

Consistent with the City Council’s original commitment to the community, in FY 2020-21 the City began passing along net operational savings realized by purchasing the streetlight system to property owners in the form of reduced assessments.

All parcels receiving special benefit from the streetlight system financially contribute to the SMD. The composition of the SMD encompasses parcels that are assessed at either the Zone A or Zone B rate.

Parcels contributing to Zone A are part of the original district formed by Los Angeles County prior to the City’s incorporation, and pay an annual fixed assessment rate of $12.38.

Parcels annexed into the SMD following transfer from Los Angeles County to Santa Clarita in 1997 contribute to Zone B, and pay an annual assessment rate that can be adjusted each year by the change in the CPI. The current maximum assessment rate for FY 2022-23 is $93.91 per equivalent benefit unit (EBU).

The assessment rate for parcels located in Zone A will remain at a rate of $12.38. The assessment methodology for parcels located in Zone A does not include a CPI escalator 11 Packet Pg. 139

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provision. As a result, properties in Zone A receive subsidized streetlight services, as State law does not allow the City to increase this assessment rate without first securing property owner approval.

While the maximum FY 2023-24 streetlight assessment rate for parcels located in Zone B is set to adjust by the annual change in CPI to $98.54, staff recommends holding the rate at $66.00 per EBU or $32.54 less than the maximum allowable assessment. This marks the fifth consecutive year in which the City has levied an assessment for parcels located in Zone B that is less than the maximum rate allowable by law, and the third straight year the rate has been held at $66.00.

Despite incremental increases imposed by Edison, beginning in March 2020, to the energy charge component of their monthly service cost, staff’s ability to recommend setting the coming year’s rate at 33 percent less than the maximum assessment is a direct result of the City Council’s decision to purchase Santa Clarita’s Streetlight System.

These operational savings will also expedite paydown of revenue bonds issued to finance the purchase of the streetlight system and conversion to LED fixtures. The City’s current annual debt service is $860,656, with all bonds originally scheduled for retirement in FY 2046-47. To reduce the amount of debt service, or total interest payments, tied to bond financing, the City intends to retire all bonds by September 2028. This action will save property owners approximately $6.2 million in interest.

Drainage Benefit Assessment Areas (DBAA)

The City is responsible for administering 15 DBAAs. Each DBAA benefits properties by preventing groundwater from rising and channeling surface or sub-surface water to drainage areas. This operation includes the use and management of multiple pump stations, hydro-augers, monitoring and observation wells, terrace drains, and swale drains. For FY 2023-24, staff recommends levying the maximum rate for 12 of the 15 DBAAs, inclusive of the 4.93 percent change in CPI.

Golden Valley Ranch Open Space Maintenance District (GVROSMD)

As a condition of project approval, the City Council required the Golden Valley Ranch development to create an open space maintenance district. The GVROSMD is comprised of 920 acres of natural and undeveloped land and administered by the City through contracts for park ranger services. This assessment also supports trail maintenance and open space management within the boundaries of the GVROSMD.

For FY 2023-24, staff recommends the City Council levy the maximum allowable rate of $207.11 for single-family residential units and $82.24 for single-family condominium units, inclusive of the 4.93 percent change in CPI.

Tourism Marketing District (TMD)

The City Council established the TMD as part of the 21-Point Business Plan for Progress. Local hotels participating in the TMD pay 2 percent of total room rents charged and received from 11 Packet Pg. 140

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hotel guests who do not make the hotel their principal place of residence. The TMD generates funds to market the City as a tourism destination and attract high-quality, high-economic impact events to Santa Clarita.

The TMD is authorized by the Parking and Business Area Law of 1989 (Section 36500 et. seq. of the Streets and Highways Code of the State of California). This state code permits the City to levy assessments on businesses within a business improvement area and to use such proceeds for the benefit of the businesses within said area.

ALTERNATIVE ACTION

Other direction as determined by the City Council.

FISCAL IMPACT

There is no impact to the General Fund associated with these actions.

ATTACHMENTS
LLD Intent Resolution
DBAA Intent Resolution
GVROSMD Intent Resolution
TMD Intent Resolution
FY 2023-24 LMD Recommended Rate Table
FY 2023-24 LLD Engineer's Report (available in the City Clerk's Reading File) FY 2023-24 DBAA Engineer's Report (available in the City Clerk's Reading File) FY 2023-24 GVROSMD Engineer's Report (available in the City Clerk's Reading File) FY 2023-24 TMD Annual Report (available in the City Clerk's Reading File) 11 Packet Pg. 141

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RESOLUTION 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DECLARING THE CITY’S INTENTION TO LEVY ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT IN CONNECTION WITH

THE SANTA CLARITA LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2023-24, AND APPOINTING A TIME AND PLACE FOR THE

PUBLIC HEARING ON THESE MATTERS

WHEREAS, the City Council of Santa Clarita, California (City Council), pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Division 15 of the Streets and Highways Code of the State of California (Act), did by previous resolution, initiate proceedings calling for the preparation and filing of the annual Engineer’s Report for the Santa Clarita Landscape and Lighting District inclusive of Streetlighting Zones A and B, and Landscaping Zones Nos. 1, 2, 3, 3A, 4, 5, 5A, 6, 7, 7A, 8, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 2008-1, T1, T1B, T2, T2A, T3, T3B, T4, T5, T6, T7, T8, T17, T20, T23, T23-1, T23-2, T23A, T23B, T29, T31-1, T31-1A, T31-2, T33, T44, T46, T47, T48, T51, T52, T62, T65, T65A, T65B, T67, T68, T69, T71, T76, and T77 (District) and the levy and collection of assessments within the District for Fiscal Year (FY) 2023-24, for the purposes provided therefore in the Act; and
WHEREAS, the City Council is desirous to undertake proceedings to provide for the annual levy of District assessments for FY 2023-24 to provide for the costs and expenses associated with the operation, maintenance, and servicing of the improvements in the District and zones that provide special benefits to the parcels therein; and WHEREAS, in order to maintain the improvements and facilities at a standard acceptable to the City, the assessments within the District will need to be levied for FY 2023-24; and

WHEREAS, The designated Engineer of Work for the District, Willdan Financial Services (Engineer), has prepared and filed with the City Clerk a preliminary Engineer’s Report (Report) concerning the installation, construction, or maintenance of any authorized improvements under the Act, including any proposed new improvements or any substantial changes in existing improvements, and the levy and collection of the proposed FY 2023-24 assessments for the District as required by the provisions of the Act. Pursuant to Chapter 1, Article 4, Section 22567 of the Act, this Report contains the following:

a. Plans and specifications describing the general nature, location, and extent of the improvements to be maintained, which incorporate the installation, replacement, construction, maintenance, and servicing of any authorized improvements under the Act, including, but not limited to streetlighting, traffic signals, landscape and irrigation improvements, and any facilities which are appurtenant to any of the aforementioned, or which are necessary or convenient for the maintenance or servicing thereof.

11.a
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Attachment: LLD Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS)

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b. An estimate of the cost of the operation, maintenance, and servicing of the improvements for the District for the referenced fiscal year.

c. Diagrams for the District.

d. An assessment of the estimated costs of the operation, maintenance, and servicing, of the improvements, assessing the net amount upon all assessable lots and parcels within the District in proportion to the special benefits received; and

WHEREAS, this City Council has examined and considered the Report, improvements, diagrams, and assessments, and the proceedings prior thereto; and

WHEREAS, the FY 2023-24 Consumer Price Index (CPI) has been determined to be

4.93 percent calculated from the annual change in the CPI, during the preceding year ending in December, for All Urban Consumers, and the Los Angeles, Long Beach, and Anaheim areas; and

WHEREAS, the FY 2023-24 assessments as described in the Report for the District are not proposed to be increased above the previously approved and adopted CPI and such assessments are adequate to maintain the facilities.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. Recitals: That the above recitals are all true and correct.

SECTION 2. Declaration of Intention: That the public interest and convenience requires, and it is the intention of this legislative body, to levy and collect assessments to pay the net annual special benefit costs and expenses for the installation, replacement, construction, maintenance, and servicing of the improvements and facilities for the above-referenced District.

No new improvements or any substantial changes in existing improvements are proposed as a part of these proceedings.

SECTION 3. Fiscal Year: That the assessments described in the Report and proposed to be levied as part of these proceedings will provide revenue related to the installation, replacement, construction, maintenance, and/or servicing of any authorized improvements under the Act as outlined in the Report for the fiscal year, commencing July 1, 2023, and ending June 30, 2024.

SECTION 4. Preliminarily Approves Report: The City Council hereby finds that the Engineer’s Report sufficiently describes the proposed improvements, estimated costs, method of apportionment and the assessments for FY 2023-24, and the City Council hereby preliminarily approves, passes on, and adopts the Engineer’s Report as submitted to the City Council and filed with the City Clerk. The preliminary report shall stand as the Engineer’s Report for the purposes of all subsequent proceedings pursuant to this resolution of intention.

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Attachment: LLD Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS)

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SECTION 5. Assessments: The proposed assessments as described in the Report for FY 2023-24 are not proposed to be increased above the previously approved and adopted CPI adjustment.

SECTION 6. Districts Improvements: The installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to street lighting, landscape and irrigation improvements, and any facilities which are appurtenant to any of the aforementioned, or which are necessary or convenient for the maintenance or servicing thereof.

SECTION 7. Public Hearing Date: The City Council hereby appoints June 27, 2023, at 6:00 p.m., in the City of Santa Clarita, California, as the time, place, and date of the public hearing regarding the District, the Report prepared and filed in connection therewith and the levy of assessments for FY 2023-24. At the hearing, the City Council shall hear and consider all discussion regarding the proposed assessments as described in the Report.

SECTION 8. Notice of Public Hearing: The City Council hereby directs the City Clerk or their authorized representative to cause Notice of the Public Hearing to be given in the manner provided by applicable law.

SECTION 9. Adoption of Resolution: The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this 13th day of June 2023.

______________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

DATE: ______________________

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Attachment: LLD Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS)

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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23-__ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 13th day of June 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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Attachment: LLD Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS)

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RESOLUTION NO. 23-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DECLARING THE CITY’S INTENTION TO LEVY ASSESSMENTS, PRELIMINARILY APPROVING AN ENGINEER’S REPORT, AND APPOINTING A TIME AND PLACE FOR COMMENT (PUBLIC HEARING) ON THE ENGINEER’S REPORT FOR THE CITY OF SANTA CLARITA DRAINAGE BENEFIT ASSESSMENT AREA NOS. 3, 6, 18, 19, 20, 22, 24, 33, 2008-1, 2008-2, 2013-1, 2014-1, 2015-1, 2017-1, AND 2017-2 FOR FISCAL YEAR 2023-24

WHEREAS, the City Council of the City of Santa Clarita, California (City Council), has previously formed a special maintenance district pursuant to the terms of the Benefit Assessment Act of 1982, Chapter 6.4 of Part 1, Division 2, Title 5 of the California Government Code, commencing with Section 54703 (Act), said benefit assessment areas known and designated as Drainage Benefit Assessment Area Nos. 3, 6, 18, 19, 20, 22, 24, 33, 2008-1, 2008-2, 2013-1, 2014-1, 2015-1, 2017-1, and 2017-2 (Areas); and

WHEREAS, the City Council of the City of Santa Clarita (City) is desirous to take proceedings to provide for the annual levy of assessments for Fiscal Year (FY) 2023-24 to provide for the costs and expenses necessary to pay for the maintenance of the drainage benefit improvements in said Areas; and

WHEREAS, in order to maintain the facilities at a standard acceptable to the City, the assessments within the Areas will need to be levied for FY 2023-24; and

WHEREAS, Proposition 218, the Right to Vote on Taxes Act, does hereby require that if the assessment rate is to be increased, a notice of the proposed assessment along with a ballot shall be mailed to all owners of identified parcels within the Areas, and that the agency shall conduct a public hearing not less than 45 days after the mailing of said notice; and

WHEREAS, the establishment of Drainage Benefit Assessment Areas Nos. 3, 6, and 18 did not include a Consumer’s Price Index (CPI) escalation clause; and

WHEREAS, the assessment for FY 2023-24 for Drainage Benefit Assessment Area No. 19 will not be levied; and

WHEREAS, the assessments for FY 2023-24 for Drainage Benefit Assessment Areas Nos. 20, 22, 24, 33, 2008-1, 2008-2, 2013-1, 2014-1, 2015-1, 2017-1, and 2017-2 are not proposed to be increased above the approved CPI; and

WHEREAS, the CPI has been determined to be 4.93 percent calculated as the annual change in the CPI, during the preceding year ending in December, for All Urban Consumers, for the Los Angeles, Long Beach, and Anaheim areas; and

WHEREAS, notices and Assessment Ballots are not required if assessments are not increased other than for the amount of the CPI; and

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Attachment: DBAA Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS)

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WHEREAS, Willdan Financial Services has prepared a preliminary Engineer’s Report (Report) generally containing the following:

a. Plans and specifications describing the general nature, location, and extent of the improvements to be maintained.

b. An estimate of the cost of the maintenance and servicing of the improvements for the Areas for the referenced fiscal year.

c. An assessment of the estimated costs of the maintenance and servicing, assessing the net amount upon all assessable lots and parcels within the areas in proportion to the benefits received. That upon completion of the preparation of said Report, the original shall be filed with the City Clerk, who shall then submit the same to this legislative body for its immediate review and consideration; and

WHEREAS, this City Council has examined and considered the Report, diagrams, and assessments, and the proceedings prior thereto.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. Recitals: That the above recitals are all true and correct.

SECTION 2. Declaration of Intention: That the public interest and convenience requires, and it is the intention of this legislative body, to levy and collect assessments to pay the annual costs and expenses for the installation, replacement, maintenance and servicing of the improvements for the above referenced Areas. No new improvements or any substantial changes in existing improvements or zones are proposed as a part of these proceedings.

SECTION 3. Fiscal Year: That the assessments as above authorized and levied for these proceedings will provide revenue and relate to the fiscal year, commencing July 1, 2023, and ending June 30, 2024.

SECTION 4. Preliminarily Approves Report: The City Council hereby finds that each and every part of the Engineer’s Report is sufficient, and the City Council hereby preliminarily approves, passes on, and adopts the Engineer’s Report as submitted to the City Council and filed with the City Clerk. The preliminary report shall stand as the Engineer’s Report for the purposes of all subsequent proceedings pursuant to this resolution of intention.

SECTION 5. Areas Improvements: The maintenance of drainage improvements shall include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the improvements.

SECTION 6. Public Hearing: The City Council hereby appoints June 27, 2023, at 6:00 p.m., in the City of Santa Clarita, California, as the time, place, and date of the public

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Attachment: DBAA Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS)

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hearing on the Report. At the hearing, the City Council shall hear and consider all discussion regarding the proposed assessment as described in the Report.

SECTION 7. Adoption of Resolution: The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this 13th day of June 2023.

MAYOR

ATTEST:

_______________________________

CITY CLERK

DATE:__________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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Attachment: DBAA Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS)

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RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, DECLARING THE CITY'S INTENTION TO LEVY ASSESSMENTS,

PRELIMINARILY APPROVING AN ENGINEER'S REPORT IN CONNECTION

WITH THE GOLDEN VALLEY RANCH OPEN SPACE MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-24

WHEREAS, under the provisions of the Landscaping and Lighting Act of 1972, being Division 15 of the Streets and Highways Code of the State of California (Act), the Golden Valley Ranch Open Space Maintenance District (District) was approved by the property owners in 2004; and

WHEREAS, the assessment rates are adequate to maintain the facilities; and

WHEREAS, in order to maintain the facilities at a standard acceptable to the City, the assessments within the District will need to be levied for FY 2023-24; and

WHEREAS, Proposition 218, the Right to Vote on Taxes Act, does hereby require if the assessment rate is to be increased, a notice of the proposed assessment, along with a ballot, shall be mailed to all owners of identified parcels within the District, and the agency shall conduct a public hearing not less than 45 days after the mailing of said notice; and

WHEREAS, the assessments for FY 2023-24 are not proposed to be increased above the approved Consumer Price Index (CPI); and

WHEREAS, notices and Assessment Ballots are not required if assessments are not increased other than for the amount of the CPI; and

WHEREAS, Willdan Financial Services has prepared a preliminary Engineer’s Report (Report) generally containing the following:

a. Plans and specifications describing the general nature, location, and extent of the improvements to be maintained.

b. An estimate of the cost of the maintenance and servicing of the improvements for the District for the referenced fiscal year.

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Attachment: GVROSMD Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS)

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c. An assessment of the estimated costs of the maintenance and servicing, assessing the net amount upon all assessable lots and parcels within the District in proportion to the benefits received. That upon completion of the preparation of said Report, the original shall be filed with the City Clerk, who shall then submit the same to this legislative body for its immediate review and consideration; and

WHEREAS, this City Council has examined and considered the Report, diagram, and assessments, and the proceedings prior thereto.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. Recitals: That the above recitals are all true and correct.

SECTION 2. Declaration of Intention: That the public interest and convenience requires, and it is the intention of this legislative body, to levy and collect assessments to pay the annual costs and expenses for the installation, replacement, maintenance and servicing of the improvements for the above-referenced District. No new improvements or any substantial changes in existing improvements are proposed as a part of these proceedings.

SECTION 5. District Improvements: The installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, landscape and irrigation improvements and any facilities which are appurtenant to any of the aforementioned, or which are necessary or convenient for the maintenance or servicing thereof.

SECTION 6. Public Hearing: The City Council hereby appoints June 27, 2023, at 6:00 p.m., in the City of Santa Clarita, California, as the time, place, and date of the public hearing on the Report. At the hearing, the City Council shall hear and consider all discussion regarding the proposed assessment as described in the Report.

SECTION 7. Adoption of Resolution: The City Clerk shall certify to the adoption of this resolution.

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PASSED, APPROVED, AND ADOPTED this 13th day of June 2023.

MAYOR

ATTEST:

____________________________

CITY CLERK

DATE:_______________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 13th day of June 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

CITY CLERK

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RESOLUTION NO. 23-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, TO CONTINUE THE SANTA CLARITA TOURISM MARKETING

DISTRICT (BUSINESS IMPROVEMENT AREA) AND THE HOTEL TOURISM

MARKETING BENEFIT ZONE IN THE CITY

WHEREAS, the City of Santa Clarita (City) is a general law City organized and existing under the laws of the State of California; and

WHEREAS, the Parking and Business Improvement Area Law of 1989 (Section 36500 et seq. of the Streets and Highways Code of the State of California) authorizes the City to levy assessments on businesses within a parking and business improvement area, which is in addition to any assessments, fees, charges, or taxes imposed in the City, and to use such proceeds for the benefit of businesses within such parking and business improvement area pursuant to said Parking and Business Improvement Area Law of 1989 (1989 BID Law); and

WHEREAS, on May 25, 2010, the City Council of the City of Santa Clarita, pursuant to City Ordinance No. 10-4, established the Tourism Marketing District (TMD) and a Hotel Tourism Marketing Benefit Zone (Benefit Zone); and

WHEREAS, pursuant to Section 36533 of the 1989 BID Law, the Advisory Board for the TMD has caused a report (Annual Report) to be prepared and filed with the City Clerk, which describes the improvements and activities for which assessments are to be levied and collected for Fiscal Year (FY) 2023-24, and this Annual Report has been presented to the City Council for review and approval; and

WHEREAS, the City Council intends to levy and collect assessments within the Benefit Zone of the TMD for FY 2023-24 and, by this resolution, fixes a time and place for a public hearing to be held by the City Council on the levy of the annual assessment for FY 2023-24, pursuant to Section 36535 of the 1989 BID Law.

NOW THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. The above recitals are all true and correct.

SECTION 2. Pursuant to the 1989 BID Law, the City Council hereby declares its intention to levy and collect assessments on businesses within the Benefit Zone of the TMD for FY 2023-24, which commences July 1, 2023, to pay for the improvements, services, and activities authorized by Ordinance No. 10-4 and described in the Annual Report filed with the City Clerk.

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SECTION 3. For FY 2023-24, the boundaries of the TMD, which includes all of the real property within the City, and the Benefit Zone, which is inclusive of the hotels now operating in the City and identified and attached hereto as Exhibit A, shall be unchanged from the boundaries established by Ordinance No. 10-4.

SECTION 4. The City Council proposes to annually levy assessments against all businesses in the Benefit Zone, in accordance with the proposed system of assessments as set forth on Exhibit B, and as such has determined that the assessments on newly established hotels shall commence immediately upon the first day of operation and after the public hearing for inclusion of such property.

SECTION 5. The proposed uses of the revenues derived from charges levied against businesses in the Benefit Zone for FY 2023-24 generally include, but are not limited to, the following:

a) Promoting the identity of Santa Clarita through financial support of key regional and national events that support tourism and result in an economic impact; and

b) Developing and implementing a destination marketing strategy and promotions targeting potential hotel guests; and

c) Developing and undertaking an advertising and public relations program focusing on the business and leisure travel trade; and

d) Subsidization of high-quality, high-economic impact events; and

e) Annual operation expenses including, but not limited to, annual district administration functions and expenses, printing, postage, and meetings; and

f) Support and funding of the Summer Trolley program; and

g) Attendance at key meeting and consumer trade shows.

SECTION 6. In addition to any assessments, fees, charges, or taxes imposed otherwise in the City, the City Council proposes to levy assessments against businesses in the Benefit Zone in Fiscal Year 2023-24 for the purpose of funding the programs, activities, and services that will promote the City and hotels as a tourist destination. A description of the proposed system of assessments is set forth on Exhibit B, attached hereto and incorporated herein by this reference.

SECTION 7. The City Council hereby approves the Annual Report for FY 2023-24 as submitted to the City Clerk or as amended herein by City Council direction. Said Annual Report, as submitted or amended, provides a full and sufficient description of the improvements, services, and activities to be funded by the assessments for FY 2023-24, the boundaries of the TMD and the Benefit Zone within the TMD, and the proposed assessments to be levied upon the businesses within the TMD for that fiscal year. Said report, as submitted or amended, is by reference made part of this resolution.

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SECTION 8. A public hearing concerning the FY 2023-24 levy of annual assessments for the TMD Benefit Zone will be held on June 27, 2023, at 6:00 p.m., or as soon thereafter as the matter can be heard at the City Council's regularly held meeting, located at 23920 Valencia Boulevard, Santa Clarita. At the public hearing, written and oral protests may be presented to the City Council. The form and manner of protests shall comply with Sections 36524 and 36525 of the 1989 BID Law, which generally establish that if written protests are received from the owners of businesses that will pay 50 percent or more of the assessments to be levied and protests are not withdrawn so as to reduce the protests to less than that 50 percent, no further proceedings to levy the proposed assessment shall be taken for a period of one year from the date of the finding of a majority protest by the City Council. If the majority protest is only against the furnishing of a specified type or types of improvement or activity, those types of improvements or activities shall be eliminated. Every written protest shall be filed with the Clerk at or before the time fixed for the public hearing. The City Council may waive any irregularity in the form or content of any written protest and at the public hearing may correct minor defects in the proceedings. A written protest may be withdrawn in writing at any time before the conclusion of the public hearing.

SECTION 9. Pursuant to Section 36534 of the 1989 BID Law, the City Clerk is hereby directed to give notice of the public hearing by causing the resolution of intention to be published once in a newspaper of general circulation in the City not less than seven (7) days before the public hearing scheduled for June 27, 2023.

PASSED, APPROVED, AND ADOPTED this 13th day of June 2023.

____________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

DATE:______________________

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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

____________________________

CITY CLERK

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Exhibit A

SANTA CLARITA

TOURISM MARKETING DISTRICT

HOTEL TOURISM MARKETING BENEFIT ZONE
Hotels in Fiscal Year 2023-24

The following is a list of hotels now operating, or proposed to operate, in the Tourism Marketing District, and specifically the Hotel Tourism Marketing Benefit Zone for FY 2023-24.

Best Western Valencia Inn
27513 Wayne Mills Place (Assessor #--2861071008)
Santa Clarita, CA 91355

Courtyard by Marriott
28523 Westinghouse Place (Assessor #--2866034080)
Santa Clarita, CA 91355

Embassy Suites
28508 Westinghouse Place (Assessor #--2866034097)
Santa Clarita, CA 91355

Holiday Inn Express
27501 Wayne Mills Place (Assessor #--2861071011)
Santa Clarita, CA 91355

Homewood Suites | Hampton Inn
28700 Newhall Ranch Road (Assessor #--2866035007)
Santa Clarita, CA 91355

Hotel Lexen
24219 Railroad Avenue (Assessor #--2831018040)
Santa Clarita, CA 91321

Hyatt Regency Valencia
24500 Town Center Drive (Assessor #--2861062020)
Santa Clarita, CA 91355

SpringHill Suites | Residence Inn
27413 Wayne Mills Place (Assessor # --2861071010)
Santa Clarita, CA 91355

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Exhibit B

SANTA CLARITA

TOURISM MARKETING DISTRICT

HOTEL TOURISM MARKETING BENEFIT ZONE

Proposed System of Assessment (Methodology)

The proposed system of assessments is designed to generate revenue from hotels in the City to provide a method of funding public programs and activities that will promote the City and hotels as a tourist destination. The City's hotels comprise the Benefit Zone and are the only business proposed to be assessed. An annual assessment is to be levied against hotels based on the benefits they derive from the program of activities. Businesses located outside the Benefit Zone (i.e., all non-hotel businesses) would not be assessed as they derive only, at most, an indirect benefit from the program of activities.

Any modification to the Benefit Zone or program of activities for which the assessments are proposed to be levied would be subject to notification of all businesses within the Area and a public hearing before the City Council. At such public hearing, the City Council shall hear all protests and receive evidence, including written protests, for and against such modification.

Each business in the Benefit Zone shall pay a charge of two (2) percent of total room rents charged and received from transient hotel guests who do not make the hotel their principal place of residence.

Once the system of charges is established, it cannot be changed without written notice to all businesses in the Area and a public hearing held by the City Council. At such public hearing, the City Council shall hear all protests and receive evidence, including written protests, for and against such changes.

Charges will be collected by the City of Santa Clarita, with the funds being remitted to a special fund of the City for expenditure in accordance with its adopted annual budget as presented by the Advisory Committee appointed by the City Council.

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Attachment: TMD Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS) LMD Rate History
# of Zones
LMD Zone Zone Name
FY 18/19
Applied
Rate
FY 19/20
Applied
Rate
FY 20/21
Applied
Rate
FY 21/22
Applied
Rate
FY 22/23
Applied
Rate
Proposed
FY 23/24
Applied
Rate
FY 23/24
Max Rate
Net Applied
Rate
Change
from FY
22/23
FY 23/24
Applied
Rate
Variance
from
Maximum
Rate Levied Less than Maximum Decrease From FY 22/23 Zero Applied Levy Assessment Increase from FY 22/23 Applied Rate Zone Formed w/o CPI Reserve Goal Met Currently Inactive 1 1 Golden Valley Centex $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $86.43 $0.00 ($36.43) X X 2 2 Edwards Cinema - Parkways $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,742.39 $0.00 ($3,742.39) X X X 3 Sierra Heights $150.00 $375.00 $375.00 $308.00 $328.24 $328.24 $859.83 $0.00 ($531.59) X X 3A Sierra Heights $50.00 $175.00 $175.00 $142.00 $151.33 $151.33 $335.24 $0.00 ($183.91) X X 4 4 Via Princessa/Sierra Hwy $223.09 $230.32 $230.32 $230.32 $230.32 $230.32 $269.02 $0.00 ($38.70) X 5 Sunset Hills $540.00 $540.00 $540.00 $540.00 $540.00 $540.00 $1,575.19 $0.00 ($1,035.19) X X 5A Sunset Hills $350.00 $350.00 $350.00 $350.00 $350.00 $350.00 $1,061.70 $0.00 ($711.70) X X 6 6 Canyon Crest $225.00 $250.00 $250.00 $250.00 $250.00 $250.00 $710.86 $0.00 ($460.86) X X 7 7 Creekside $160.00 $180.00 $180.00 $180.00 $191.82 $191.82 $334.72 $0.00 ($142.90) X X 8 7A Woodlands $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 X X X 9 8 Ackerman Avenue $233.13 $240.69 $240.69 $251.40 $267.93 $281.13 $281.13 $13.20 $0.00 X X 10 15 River Village $700.00 $600.00 $600.00 $500.00 $500.00 $450.00 $1,361.24 ($50.00) ($911.24) X X X 11 16 Valencia Industrial Center $25.00 $36.09 $36.09 $37.69 $40.17 $42.15 $42.15 $1.98 $0.00 X 12 17 Bouquet/Railroad Ave $87.70 $87.70 $87.70 $87.70 $87.70 $87.70 $105.76 $0.00 ($18.06) X X 13 18 Town Center / Creekside $160.00 $160.00 $160.00 $160.00 $160.00 $180.00 $251.45 $20.00 ($71.45) X X X 14 19 Bridgeport / Bouquet $82.83 $85.51 $88.04 $89.33 $95.20 $99.88 $99.88 $4.68 $0.00 X 15 20 Golden Valley Ranch - Com $600.00 $300.00 $300.00 $300.00 $300.00 $300.00 $3,917.80 $0.00 ($3,617.80) X X 16 21 Golden Valley Ranch - Res $621.66 $641.80 $641.80 $600.00 $600.00 $600.00 $749.64 $0.00 ($149.64) X X 17 22 HMNMH $85.00 $100.00 $100.00 $100.00 $100.00 $100.00 $348.78 $0.00 ($248.78) X X 18 23 Montecito $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $64.28 $0.00 ($64.28) X X X 19 24 Canyon Gate $450.00 $450.00 $450.00 $400.00 $400.00 $300.00 $858.99 ($100.00) ($558.99) X X X 20 25 Valle Di Oro $100.00 $125.00 $125.00 $125.00 $125.00 $150.00 $208.15 $25.00 ($58.15) X X X 21 26 Centre Pointe $75.00 $75.00 $75.00 $65.00 $65.00 $65.00 $114.84 $0.00 ($49.84) X X 22 27 Circle J. Ranch $400.00 $500.00 $500.00 $640.00 $680.00 $720.00 $945.98 $40.00 ($225.98) X X X 23 28 Newhall $80.97 $83.59 $83.59 $87.31 $93.05 $97.64 $97.64 $4.59 $0.00 X 24 29 Villa Metro $247.98 $247.98 $200.00 $200.00 $200.00 $200.00 $299.04 $0.00 ($99.04) X X 25 30 Penlon $229.82 $237.27 $220.00 $220.00 $220.00 $220.00 $277.14 $0.00 ($57.14) X X 26 31 Five Knolls $700.67 $700.67 $700.67 $600.00 $450.00 $450.00 $844.92 $0.00 ($394.92) X X 27 32 Vista Canyon $68.88 $71.11 $71.11 $74.28 $79.16 $83.06 $83.06 $3.90 $0.00 X X 28 2008-1 Area-Wide Beautification $67.76 $69.95 $72.02 $73.07 $77.87 $81.71 $81.71 $3.84 $0.00 X 29 T1 Faircliff $0.00 $5,000.00 $5,000.00 $5,000.00 $5,500.00 $6,200.00 $10,595.21 $700.00 ($4,395.21)X X X 30 T1B Whites Canyon $0.00 $29.00 $29.00 $29.00 $30.98 $30.98 $33.96 $0.00 ($2.98) X X 31 T2 Old Orchard $200.77 $207.27 $207.27 $216.50 $230.73 $242.10 $242.10 $11.37 $0.00 X X 32 T2A Skyline Ranch N/A $83.62 $83.62 $87.34 $93.08 $97.67 $97.67 $4.59 $0.00 X X T3 Valencia Hills $231.32 $265.00 $265.00 $268.84 $286.51 $300.63 $502.73 $14.12 ($202.10) X X X T3B Valencia Hills Trees $31.32 $32.33 $32.33 $32.80 $34.95 $36.67 $47.47 $1.72 ($10.80) X X X 34 T4 Valencia Meadows $144.00 $175.00 $175.00 $175.00 $175.00 $200.00 $276.37 $25.00 ($76.37) X X X 35 T5 Valencia Glen $210.00 $225.00 $225.00 $228.26 $228.26 $228.26 $278.27 $0.00 ($50.01) X X 36 T6 Valencia South Valley $232.18 $247.18 $247.18 $247.18 $247.18 $247.18 $310.49 $0.00 ($63.31) X X 37 T7 Valencia Central & North Valley $220.00 $230.00 $230.00 $230.00 $230.00 $250.00 $326.74 $20.00 ($76.74) X X X 38 T8 Valencia Summit $557.04 $575.09 $592.11 $600.70 $640.17 $671.73 $671.73 $31.56 $0.00 X 39 T17 Rainbow Glen $552.21 $570.10 $570.10 $595.49 $634.62 $665.90 $665.90 $31.28 $0.00 X X 40 T20 El Dorado Village $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $0.00 $0.00 X X 3 5
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# of Zones
LMD Zone Zone Name
FY 18/19
Applied
Rate
FY 19/20
Applied
Rate
FY 20/21
Applied
Rate
FY 21/22
Applied
Rate
FY 22/23
Applied
Rate
Proposed
FY 23/24
Applied
Rate
FY 23/24
Max Rate
Net Applied
Rate
Change
from FY
22/23
FY 23/24
Applied
Rate
Variance
from
Maximum
Rate Levied Less than Maximum Decrease From FY 22/23 Zero Applied Levy Assessment Increase from FY 22/23 Applied Rate Zone Formed w/o CPI Reserve Goal Met Currently Inactive T23 Mountain View Slopes $741.62 $765.64 $765.64 $765.64 $815.94 $856.16 $894.30 $40.22 ($38.14) X X T23-1 Mountain View Slopes $429.70 $443.62 $443.62 $443.62 $472.77 $496.07 $518.17 $23.30 ($22.10) X X T23-2 Mountain View Slopes $429.70 $443.62 $443.62 $443.62 $472.77 $496.07 $518.17 $23.30 ($22.10) X X 42 T23A Mountain View Condos $867.33 $895.43 $895.43 $895.43 $954.26 $1,001.30 $1,045.90 $47.04 ($44.60) X X X 43 T23B Seco Villas $732.06 $755.78 $755.78 $789.44 $841.31 $882.78 $882.78 $41.47 $0.00 X 44 T29 American Beauty $225.00 $300.00 $300.00 $300.00 $300.00 $300.00 $475.93 $0.00 ($175.93) X X T31-1 Shangri-La $1,248.66 $1,289.12 $1,289.12 $1,346.52 $1,434.99 $1,505.73 $1,505.73 $70.74 $0.00 X X T31-1A Shangri-La $568.79 $587.21 $587.21 $613.36 $653.66 $685.89 $685.89 $32.23 $0.00 X X T31-2 Shangri-La $7,792.12 $8,044.58 $8,044.58 $8,402.80 $8,954.87 $9,396.34 $9,396.34 $441.47 $0.00 X X 46 T33 Canyon Park $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $300.00 $0.00 ($100.00) X X X 47 T44 Bouquet Canyon $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $0.00 $0.00 X 48 T46 Northbridge $735.00 $735.00 $735.00 $825.00 $879.20 $950.00 $1,062.57 $70.80 ($112.57) X X 49 T47 Northpark $433.01 $447.04 $447.04 $466.94 $497.63 $522.16 $522.16 $24.53 $0.00 X 50 T48 Shadow Hills $455.00 $455.00 $455.00 $455.00 $455.00 $455.00 $455.00 $0.00 $0.00 X 51 T51 Valencia High School $612.78 $632.63 $632.63 $660.80 $704.22 $704.22 $738.94 $0.00 ($34.72) X X 52 T52 Stonecrest (Lower) $888.68 $917.47 $944.62 $958.32 $1,021.29 $1,071.63 $1,071.63 $50.34 $0.00 X 53 T62 Canyon Heights $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $0.00 $0.00 X X 54 T65 Fair Oaks $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,242.76 $0.00 ($1,242.76) X X X 55 T65A Fair Oaks Ranch $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $742.29 $0.00 ($742.29) X X X 56 T65B Fair Oaks Park $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $270.27 $0.00 ($270.27) X X X 57 T67 Miramontes $600.00 $650.00 $650.00 $650.00 $650.00 $650.00 $1,103.37 $0.00 ($453.37) X X T68-Res West Creek Residential $118.96 $122.82 $122.82 $128.29 $136.72 $143.45 $143.45 $6.73 $0.00 X X T68-Com West Creek Commercial $135.56 $139.95 $139.95 $146.18 $155.79 $163.47 $163.47 $7.68 $0.00 X X T69-Res West Hills Residential $0.00 $0.00 $0.00 $500.00 $650.00 $680.00 $791.77 $30.00 ($111.77) X X X T69-Com West Hills Commercial $0.00 $0.00 $0.00 $690.04 $765.38 $771.63 $771.63 $6.25 $0.00 X X T69 MWD-ResWest Hills Residential (MWD) $60.69 $60.70 $60.70 $0.00 $0.00 $0.00 $518.78 $0.00 ($518.78) X X X X T69 MWD-ComWest Hills Commercial (MWD) $75.78 $75.78 $75.78 $0.00 $0.00 $0.00 $581.97 $0.00 ($581.97) X X X X 60 T71 Haskell Canyon Ranch $632.28 $632.28 $632.28 $632.28 $632.28 $632.28 $762.45 $0.00 ($130.17) X X 61 T76 Tesoro N/A N/A N/A N/A $92.76 $97.03 $97.03 $4.27 $0.00 X T77 West Creek Park $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $93.23 $0.00 ($93.23) X X X X T77 MWD MWD - West Creek Park $83.79 $83.79 $83.79 $0.00 $0.00 $0.00 $182.83 $0.00 ($182.83) X X X X 59 62
58 45
41 The most important criteria is the financial health of each zone's reserve. Our goal is to maintainan operating reserve equaltoor greater than 50% of a zones' annual operating cost. Where the reserve meets this criteria, the reserve goal is considered "met". ◦ 42 of 62 Zones (68%) -Levied less than the maximum ◦ 7 of 62 Zones (11%) - Zero levy assessment◦ 44 of 62 Zones (71%) - Reserve Goal Met

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Agenda Item: 12

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: FISCAL YEAR 2023-24 ANNUAL LEVY FOR OPEN SPACE

PRESERVATION DISTRICT
DEPARTMENT: Administrative Services
PRESENTER: Keith Miller

RECOMMENDED ACTION

City Council adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2023-24, and set a public hearing for June 27, 2023.

BACKGROUND
In July 2007, the property owners in the City of Santa Clarita (City) overwhelmingly approved the creation of the Open Space Preservation District (OSPD) to facilitate the purchase and preservation of undeveloped land within the boundaries of the OSPD.

To meet the goals of the OSPD, the City partners with a number of public entities, including the Santa Monica Mountains Conservancy, Riverside Land Conservancy, The Trust for Public Land, County of Los Angeles, and Mountains Recreation and Conservation Authority. Through these partnerships, the City is able to utilize and leverage OSPD funds for the purchase and maintenance of properties with grant funds, land bank mitigation funds, or other special funds.

The initial maximum assessment rate, as approved by the property owners of Santa Clarita, was established at $25 per equivalent dwelling unit (EDU). In approving the OSPD, property owners authorized the City Council to annually increase the maximum assessment rate each subsequent fiscal year by $1.00.

In Fiscal Year (FY) 2022-23, the City Council authorized levy of the maximum OSPD assessment rate of $40.00 per EDU. The actual assessment rate in any fiscal year must be approved by the City Council prior to the levy, and may not exceed the authorized maximum assessment rate without receiving property owner approval for the increase.

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For FY 2023-24, staff is recommending the City Council approve a $1.00 adjustment from the current levied assessment rate of $40.00 per EDU to the proposed levied assessment rate of $41.00 per EDU, effective July 1, 2023. If approved, this adjustment conforms to the requirements of Proposition 218, as it is equal to the maximum assessment rate for FY 2023-24 allowable by state law.

The ability to annually adjust the maximum assessment rate by $1.00 supports the bond financing utilized by the City to purchase undeveloped land for the specific purpose of expanding the greenbelt surrounding our community.

The annual debt servicing for OSPD bonds was structured in a manner that incorporates ascending debt service payments. By issuing ascending debt, the City was able to borrow against future assessment rate increases in order to maximize the size of the borrowing. In FY 2022-23, the OSPD debt service totaled $803,606, while the proposed debt service for FY 2023-24 totals $825,006.

Annual debt service costs continue to increase every year through the 30-year repayment period and will total $1,127,850 in the final year of FY 2036-37. To offset rising debt service costs, it is necessary to adjust the annual OSPD rate by the voter-approved amount each year in order to retire bond indebtedness.

The process of ordering, approving, and setting the public hearing on the annual levy of the OSPD is required by the Landscaping and Lighting Act of 1972, and allows the City to continue levying assessments in FY 2023-24 for the purpose of acquiring open space properties. Upon adoption of the attached resolutions, a public hearing on ordering the FY 2023-24 OSPD levy will be scheduled for the June 27, 2023, City Council meeting.

ALTERNATIVE ACTION

Other direction as determined by the City Council.

FISCAL IMPACT

There is no impact to the General Fund associated with this action.

ATTACHMENTS
OSPD Intent Resolution
FY23-24 OSPD Engineer's Report (available in the City Clerk's Reading File) 12 Packet Pg. 161

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RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, DECLARING THE CITY'S INTENTION TO LEVY ASSESSMENTS,

PRELIMINARILY APPROVING AN ENGINEER'S REPORT IN CONNECTION WITH THE OPEN SPACE PRESERVATION DISTRICT FOR FISCAL YEAR 2023-24

WHEREAS, under the provisions of the Landscaping and Lighting Act of 1972, being Division 15 of the Streets and Highways Code of the State of California (Act), the Open Space Preservation District (District) was approved by the property owners in 2007; and

WHEREAS, the City Council of the City of Santa Clarita (City) is desirous to take proceedings for the annual levy of assessments for Fiscal Year (FY) 2023-24 to provide for the costs and expenses necessary to pay for the maintenance and servicing of the improvements in said District; and

WHEREAS, the assessment rates are adequate to maintain and service the facilities; and

WHEREAS, in order to maintain and service the facilities at a standard acceptable to the City, the assessments within the District will need to be levied for FY 2023-24; and

WHEREAS, Proposition 218, the Right to Vote on Taxes Act, does hereby require if the assessment rate is to be increased, a notice of the proposed assessment, along with a ballot, shall be mailed to all owners of identified parcels within the Districts, and the agency shall conduct a public hearing not less than 45 days after the mailing of said notice; and

WHEREAS, the assessments for FY 2023-24 are not proposed to be increased above the maximum levy of $41.00 per Benefit Unit; and

WHEREAS, staff is recommending approval of an applied levy of $41.00 per Benefit Unit for FY 2023-24; and

WHEREAS, notices and Assessment Ballots are not required if assessments are not increased above the maximum levy; and

WHEREAS, Willdan Financial Services has prepared a preliminary Engineer’s Report (Report) generally containing the following:

a. Plans and specifications describing the general nature, location, and extent of the improvements to be maintained;

b. An estimate of the cost of the maintenance and/or servicing of the improvements for the District for the referenced fiscal year;

12.a
Packet Pg. 162
Attachment: OSPD Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY FOR OPEN SPACE PRESERVATION DISTRICT)

Page 2 of 3 ends

c. An assessment of the estimated costs of the maintenance and/or servicing, assessing the net amount upon all assessable lots and parcels within the District in proportion to the benefits received. That upon completion of the preparation of said Report, the original shall be filed with the City Clerk, who shall then submit the same to this legislative body for its immediate review and consideration; and

WHEREAS, this City Council has examined and considered the Report, diagram, and assessments, and the proceedings prior thereto.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. Recitals: That the above recitals are all true and correct.

SECTION 2. Declaration of Intention: That the public interest and convenience requires, and it is the intention of this legislative body, to levy and collect assessments to pay the annual costs and expenses for the installation, replacement, maintenance, and servicing of the improvements for the above-referenced District. No new improvements or any substantial changes in existing improvements are proposed as a part of these proceedings.

SECTION 3. Fiscal Year: That the assessments as above authorized and levied for these proceedings will provide revenue and relate to the fiscal year commencing July 1, 2023, and ending June 30, 2024.

SECTION 4. Preliminarily Approves Report: The City Council hereby finds each and every part of the Report is sufficient, and the City Council hereby preliminarily approves, passes on, and adopts the Report as submitted to the City Council and filed with the City Clerk. The preliminary report shall stand as the Report for the purposes of all subsequent proceedings pursuant to this Resolution of Intention.

SECTION 5. District Improvements: The installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to landscape and irrigation improvements and any facilities which are appurtenant to any of the aforementioned, or which are necessary, or convenient for the maintenance or servicing thereof.

SECTION 7. Adoption of Resolution: The City Clerk shall certify to the adoption of this resolution.

12.a
Packet Pg. 163
Attachment: OSPD Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY FOR OPEN SPACE PRESERVATION DISTRICT)

Page 3 of 3 ends

PASSED, APPROVED, AND ADOPTED this 13th day of June 2023.

______________________________
MAYOR

ATTEST:

CITY CLERK

DATE: ______________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

12.a
Packet Pg. 164
Attachment: OSPD Intent Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY FOR OPEN SPACE PRESERVATION DISTRICT)

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Agenda Item: 13

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: EXPENDITURE AUTHORITY INCREASE AND RENEWAL FOR

UTILITY BILLING AND FRANCHISE FEE AUDIT SERVICES
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams

RECOMMENDED ACTION

City Council:

1. Authorize an expenditure authority increase to the existing contract with Utility Cost Management, LLC, in the amount of $100,000, for a total contract amount not to exceed $200,000.

2. Authorize a five-year contract renewal with Utility Cost Management, LLC, beginning in Fiscal Year 2023-24, for ongoing utility billing and franchise fee audit services, not to exceed $200,000 per year.

3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.

BACKGROUND
The City has sought to reduce utility expenses by procuring utility billing and franchise fee audit services from Utility Cost Management, LLC (UCM). Utility Cost Management, LLC, identifies errors and rate changes, obtaining refunds and ongoing savings opportunities against the City's utility service accounts, including gas, electric, water, and annual franchise fees.

Utility Cost Management, LLC measures and verifies those savings over the life of the contract by gathering and organizing historical billing information on the utility accounts and franchise fees serving the City’s properties. Utility accounts are reviewed to determine whether they are billed appropriately and whether they have been billed correctly in the past. Utility Cost Management, LLC’s analysis includes, but is not limited to, the investigation of billing calculations, inapplicable rate schedules, proper metering of services, optional rates, the 13 Packet Pg. 165

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applicability of taxes and surcharges, baseline and lifeline allowance calculations, meter multipliers, and the bearing of all rules and regulations.

In recent years, UCM has performed several audits of the City's electric and water utility service bills. In 2015, UCM analyzed the City's Southern California Edison (SCE) electric utility bills, including those for the City's Parks Division. Utility Cost Management, LLC’s audit resulted in annual, approximate savings of $75,000 and $100,000, respectively, for the City.

Additionally, in 2016, UCM evaluated SCE's offer to the City to purchase the streetlights. Utility Cost Management, LLC, provided a fiscal analysis of SCE's initial streetlight purchase price, which reduced the City's capital acquisition cost by over $650,000. Utility Cost Management, LLC, charges a 42 percent fee based on cost savings realized, resulting from newly assigned rates identified by UCM and implemented by the utility company.

As a part of their current contract, UCM is evaluating the City's streetlight electric utility bills and has found lamp change errors and reoccurring savings opportunities, resulting in approximately $100,000 in identified savings. Furthermore, UCM is working with SCE to make billing corrections and issue possible retroactive refunds or credits in an estimated amount of $300,000. Due to this savings projection, the amount due to UCM for its services will correspondingly increase. Therefore, staff is requesting a one-time expenditure authority increase of $100,000 associated with utility audit and analysis services held by UCM for a total annual amount not to exceed $200,000 to support utility billing analysis for errors, credits, and cost- saving opportunities. The increase in expenditure authority granted by the City Council does not represent any guarantee of additional compensation under the terms of this existing contract.

Payment is solely based on anticipated cost savings realized due to ongoing savings identified from corrected errors and retroactive refunds and credits.

While there are other alternative firms that offer billing and fee auditing services, staff determined UCM to be the most qualified and capable based on their in-depth and historically- driven understanding of the City's vast array of utility service accounts. Moreover, UCM currently maintains an active contract with the California Special Districts Association, of which the City has been authorized to piggyback off from, thereby removing any further competitive process efforts, per the City's Purchasing Policy.

Finally, in addition to the expenditure authority increase, staff requests a five-year renewal to the City's current agreement with UCM, beginning in FY 2023-24, not to exceed $200,000 per fiscal year. During contract renewal negotiations, staff was successful in lowering UCM’s fee from 42 to 30 percent, which will yield even greater potential savings for the City in the future.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT

Funds to cover costs related to this contract will be offset by savings in utility expense. 13 Packet Pg. 166

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Agenda Item: 14

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: TRANSPORTATION DEVELOPMENT PLAN UPDATE CONTRACT DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar

RECOMMENDED ACTION

City Council:

1. Award a contract to Transportation Management & Design, Inc., to update the City of Santa Clarita Transit’s Transportation Development Plan in a total contract amount not to exceed $299,856.

2. Authorize the City Manager or designee to execute all contract documents, subject to City Attorney approval.

BACKGROUND

Santa Clarita Transit has served the residents of the City of Santa Clarita (City) since 1992. In the 31 years of transit operations, the City has grown significantly in both size and population.

As a result, the transit system has grown as well. Beginning as a small local transit operation, the transit fleet has now grown to over 100 vehicles providing local, commuter, Dial-A-Ride, and Micro-transit services. The Transportation Development Plan (TDP) serves as a guiding document to ensure Santa Clarita Transit continues to meet the needs of our ever-changing community.

The TDP covers a planning period of five-to-ten years and is updated with similar regularity.

This project will update the 2018 TDP, which included a series of short-, medium-, and long- term recommendations. Incremental route enhancements have since been made which address nearly all of the 2018 TDP recommendations. However, since the document’s completion, several significant changes within the City have taken place which elicit the need to review the service as a whole. The 2023 TDP update will address recent and future developments such as the Vista Canyon, FivePoint Valencia, Tesoro del Valle, The Center at Needham Ranch, Five 14 Packet Pg. 167

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Knolls, and Williams Ranch projects, as well as shifts in demographics and employment trends to ensure service recommendations adequately address projected transit needs.

The Request for Proposals (RFP) was published on Bidnet on March 15, 2023. Notifications were also sent directly to consultants on file. Fifty-five (55) vendors downloaded the RFP and two (2) proposals were received by the closing date of April 21, 2023. The RFP was conducted in compliance with federal procurement standards. The two responsive bidders were:

Company Location
Transportation Management & Design, Inc. (TMD) Carlsbad, California Kimley Horn Los Angeles, California

Written proposals were scored in five categories: Understanding of the Project Requirements (15%), Staff Qualifications (35%), Experience (20%), References (10%) and Cost of Services Provided (20%). A panel of three City staff members evaluated and scored all responsive proposals. The figures below represent an average of the individual staff scores.

Company Project
Under-
standing
Staff
Qualifications
Experience References Proposal
Cost
Total Score
(/100 points)
TMD 14.33 32.67 19.67 10 20
($299,856)

96.67 Kimley
Horn
12 29.67 16.67 8.66 18.33
($300,000)

85.33 After following the established scoring procedures, TMD earned a final score of 96.67 and Kimley Horn earned a score of 85.33. While both bidders are capable and have excellent references, TMD’s proposal was more thorough in describing their technical approach and methodologies in every requested task, demonstrating a deeper understanding of the intricacies of the transit industry and the overall project. In addition, their prior experience with developing over 100 TDPs and over 500 transit-specific planning projects demonstrates their ability to deliver a document that can be referenced for years to come.

It is staff’s recommendation that TMD be awarded the contract for the project.

ALTERNATIVE ACTION

1. Direct staff to reissue an RFP to update the City of Santa Clarita Transit’s Transportation Development Plan.

2. Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact to the General Fund. All required funding has been programed into the FY 2023-24 Transit Division budget as a result of a federal grant award from the competitive FY 2021 Route Planning Restoration Program.
14 Packet Pg. 168

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Agenda Item: 15

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: CITY OF SANTA CLARITA TRANSIT 2023 TITLE VI FEDERAL

NONDISCRIMINATION PROGRAM
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar

RECOMMENDED ACTION

City Council approve the City of Santa Clarita Transit 2023 Federal Title VI Nondiscrimination Program and authorize staff to amend the program as needed.

BACKGROUND

Title VI of the Civil Rights Act of 1964 (Title VI) prohibits discrimination on the basis of race, color, and national origin in programs that receive federal funding. The Federal Transportation Administration (FTA) is tasked with ensuring nondiscriminatory transportation practices are upheld by all transit agencies that receive federal funds. The City of Santa Clarita (City) Transit operates, in part, using federal dollars. As such, the FTA requires that the City demonstrate compliance with Title VI by submitting an updated Title VI Federal Nondiscrimination Program (Program) every three years. The last Program was approved by the City Council in November 2020.

Section 601 of Title VI states the following:

No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.

The Program consists of a report and supporting documentation that provides evidence of the equitable distribution of services; promotion of full and fair participation in public transportation decision-making without regard to race, color, or national origin; and meaningful access to transit-related programs and activities by persons with Limited English Proficiency (LEP). The Program also outlines procedures in place for the public to file a Title VI complaint and monitors 15 Packet Pg. 169

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service delivery, specifically concerning low-income, minority, and LEP populations. The current Program is available for public review on the Santa Clarita Transit website.

While no major programmatic changes have been made, this update addresses ridership, fleet, and service-area changes made over the last three years. The update also confirms that Santa Clarita Transit routes continue to cover nearly all areas of the Santa Clarita Valley, with the most productive lines being those that serve communities with high LEP and minority populations.

Upon City Council approval, the 2023 Title VI Federal Nondiscrimination Program will be submitted to the FTA for review. After their review, the FTA will either concur with the updated Title VI Program or request additional information. Failure to submit an updated Title VI Program could result in the loss of federal funding.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact related to the approval of the updated 2023 Title VI Program.

ATTACHMENTS
Title VI 2023 Update with Appendices (available in the City Clerk's Reading File) 15 Packet Pg. 170

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Agenda Item: 16

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: PARKING ENFORCEMENT PROGRAM CONTRACTS
DEPARTMENT: Community Development
PRESENTER: Tracy Sullivan

RECOMMENDED ACTION

City Council:

1. Award a two-year contract to Ace Parking III, LLC, for Citywide parking enforcement and traffic control services in the annual amount not to exceed $839,622, beginning on July 1, 2023, and authorize three, one-year renewal options with annual Consumer Price Index adjustments, upon request of the contractor and contingent upon the appropriation of funds in the annual budget for such fiscal year.

2. Award a two-year contract to Data Ticket, Inc., for parking citation processing services in an amount not to exceed $150,000 annually, beginning on July 1, 2023, and authorize three, one-year renewal options.

3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

BACKGROUND

The City of Santa Clarita (City) operates a Parking Enforcement Program (Program) which serves to preserve the quality of life in our community by upholding state and municipal vehicle regulations. Parking enforcement is necessary to maintain the efficient flow of traffic and promote a safe environment for City residents, businesses, and visitors.

The Program is made up of two distinct elements: the enforcement of vehicle regulations and the processing of related citations. The City currently contracts with two separate vendors for these services. Ace Parking III, LLC (ACE) provides services related to the enforcement of vehicle regulations, and Data Ticket, Inc., provides services related to the processing of parking citations. The contract with ACE additionally includes traffic control services when needed for 16 Packet Pg. 171

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special events, road closures, and emergencies. Both of these contracts are set to expire on June 30, 2023.

Parking enforcement services are available to residents 24 hours a day, seven days a week, with complaints managed through the Resident Service Center. The Program primarily addresses parking violations on a reactive or complaint-driven basis, unless a parked vehicle is posing a risk to health and safety (blocking a fire hydrant, parked along a red curb, etc.).

To ensure that parking enforcement services continue without interruption, the City released two Request for Proposals (RFPs) on February 28, 2023. A summary of each RFP is provided below.

Solicitation Process for Citywide Parking Enforcement and Traffic Control Services

The RFP for Citywide Parking Enforcement and Traffic Control services was publicly advertised on BidNet from February 28, 2023, to March 30, 2023. The scope of work includes responding to resident complaints, issuing citations, and impounding vehicles Citywide, patrolling areas with public parking, addressing violations that affect immediate safety, providing superior customer assistance to the public, and providing as-needed traffic control services. The RFP additionally called for the contractor to provide the option of three patrol vehicles equipped with License Plate Recognition (LPR) hardware and software. The LPR is a vehicle-mounted camera system that is capable of pulling license plate information from a moving parking enforcement vehicle and is particularly effective with confirming stolen or abandoned vehicles.

The RFP was downloaded by 21 vendors, and 2 vendors submitted proposals. The proposals were reviewed and scored by an evaluation team consisting of City staff. The criteria used to score the proposals included proposer qualifications, experience on similar projects, approach to providing services, and cost of materials.

The results of the evaluation are shown below:

RANK COMPANY LOCATION SCORE
1 ACE Parking III, LLC Los Angeles, CA 94
2 LAZ Parking Hartford, CT 88.75

Staff recommends awarding the contract to ACE, based on the results of the evaluation process, their robust understanding of the City’s needs, and their proven ability to perform well under the required scope of work. ACE provided a not-to-exceed budget of $839,622, which will ensure current service levels remain in place. The City has a good working relationship with ACE, as its current parking enforcement service provider, and is confident that they will continue to meet the City's high standards. ACE’s response to the RFP can be found in the City Clerk’s Reading File.

Solicitation Process for Citation Processing Services

The RFP for Citywide Parking Enforcement was publicly advertised on BidNet from February 28, 2023, to March 30, 2023. Services required under the RFP include the necessary technology, supplies, and personnel to process citations issued by the City’s parking enforcement officers. This work effort includes online, telephonic, and U.S. Mail processing of citations and 16 Packet Pg. 172

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payments from violators, management of required payments to other entities, and management of first- and second-level appeals.

The RFP was downloaded by 18 vendors, and 2 vendors submitted proposals. The proposals were reviewed and scored by an evaluation team consisting of City staff. The criteria used to score the proposals included proposer qualifications, experience on similar projects, approach to providing services, and cost of materials. In addition, the two firms were interviewed by the evaluation panel.

The results of the evaluation are shown below:

RANK COMPANY LOCATION SCORE
1 Data Ticket, Inc. Irvine, CA 95
2 INet San Diego, CA 89.25

Staff recommends awarding the contract to Data Ticket, Inc., based on the results of the evaluation process, their capacity to complete the full scope of services required by the City and their dedication to providing superior customer service. In addition to successfully serving as the City’s current citation processing provider, Data Ticket, Inc., contracts with various other cities in California, including Laguna Beach, Monterey Park, Redondo Beach, Long Beach, Pomona, Torrance, and Bakersfield. Data Ticket, Inc.’s RFP response is located in the City Clerk’s Reading File.

ALTERNATIVE ACTIONS

Other action as determined by the City Council.

FISCAL IMPACT

Funding to support the recommended actions will be made available in expenditure accounts 1003202-5160101 and 1003202-516102 upon adoption of the Fiscal Year 2023-24 Budget, and for future years will be contingent upon approval by the City Council through the annual budget process.

ATTACHMENTS
Parking Enforcement and Traffic Control RFP (available in the City Clerk's Reading File) Ace Parking Proposal (available in City Clerk's Reading File) Citation Processing RFP (available in the City Clerk's Reading File) 16 Packet Pg. 173

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Agenda Item: 17

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: PURCHASE OF ONE FORD F-350 SUPER DUTY TRUCK WITH

UTILITY BED
DEPARTMENT: Neighborhood Services
PRESENTER: Jerrid McKenna

RECOMMENDED ACTION

City Council:

1. Approve the purchase of one 2023 Ford F-350 super duty truck from Auto Nation Ford Valencia for a total amount not to exceed $75,000.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The City of Santa Clarita (City) Parks division maintains 37 parks and over 80 miles of trails. In fall of 2021, the Canyon Country Community Center (Community Center) was completed, adding to the maintenance roster of the City’s Parks system. The Community Center offers high- quality amenities, including a 25,000 square-foot building with two basketball courts, a fully functional industrial kitchen, dance room, classrooms, and office spaces. The grounds include robust planter areas, an outdoor amphitheater, passive-use field areas, a playground and a Mercado plaza. With the addition of the Community Center, it was essential to add two permanent full-time staff members to perform the required site maintenance.

During the Fiscal Year 2021-22 budget process, the City Council authorized the procurement of two utility trucks to support the Community Center personnel and the transportation of needed equipment to other park sites. One of the two approved trucks have been purchased. The second truck was delayed due to limited inventory and increased prices due to inflation. With inventory and pricing recently “improving;” an invitation to bid on this second truck was prepared and published on April 21, 2023, and was posted on the City's website. With no bids submitted to the City, staff reached out to Auto Nation Ford Valencia with vehicle specifications, in conformance 17 Packet Pg. 174

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with the City’s purchasing procedures. Auto Nation Ford was able to provide a cost estimate for one 2023 Ford F-350 super-duty truck for a total amount of $75,000.

Staff performed a cost analysis and requested commercial list pricing for comparable vehicles from other sources. It has been determined that Auto Nation Ford Valencia offers the best value to the City through competitive pricing and quality service.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in Parks Administration automotive equipment expenditure account 3677300-520103 to support the recommended action.

ATTACHMENTS
Auto Nation_Quote
17 Packet Pg. 175

17.a
Packet Pg. 176
Attachment: Auto Nation_Quote (PURCHASE OF ONE FORD F-350 SUPER DUTY TRUCK WITH UTILITY BED)

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Agenda Item: 18

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: PURCHASE OF A JOHN DEERE 7700A PRECISIONCUT FAIRWAY MOWER
DEPARTMENT: Neighborhood Services
PRESENTER: Bryan Peck

RECOMMENDED ACTION

City Council:

1. Approve the “piggyback” purchase of a John Deere 7700A PrecisionCut Fairway Mower using Sourcewell contract #031121-DAC in a total amount not to exceed $106,407.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND
The City of Santa Clarita (City) Parks Division is responsible for maintaining 37 park sites, inclusive of 17 sports fields and 13 ballfields that must be mowed weekly to meet the demand and expectations of users.

Currently, the Parks Division (Parks) has an inventory of two large reel-type mowers utilized throughout various City parks, maintaining over 40 acres of sports turf weekly. It is anticipated that by December 2023, the City will begin to oversee Skyline Park (Skyline) operations and the Central Park Buildout (Central Park), totaling roughly 437 acres. With the addition of five sports fields, approximately seven acres of sports turf at Skyline and eight acres of sports turf at Central Park, the additional mower is needed to maintain the current level of service.

On July 11, 1995, the City Council approved "piggyback" purchasing, allowing the City to place orders against a competitively awarded public agency contract. Sourcewell's contract with John Deere (contract #031121-DAC) was competitively solicited through a nationwide bid process, was awarded on April 30, 2021, and is valid through April 30, 2025.

18 Packet Pg. 177

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After performing a cost analysis and reviewing commercial list pricing for comparable equipment from other sources, it has been determined that the Sourcewell cooperative purchasing contract with John Deere provides competitive pricing, quality service, and the best value to the City. Additionally, the mower is discounted at 24 percent from Sourcewell, and no local vendors offer this equipment on a cooperative purchasing contract. Staff recommends awarding a contract to John Deere for a total contract amount not to exceed $106,407.

ALTERNATIVE ACTION

Other actions as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in equipment account 3677303-52102 (Areawide Fund) to support the recommended action.

ATTACHMENTS
Proposal
Sourcewell Grounds Maintenance RFP (available in the City Clerk's Reading File) John Deere Contract (available in the City Clerk's Reading File) 18 Packet Pg. 178
Salesperson : X ______________ Accepted By : X ______________ Confidential
Quote Summary
Prepared For:

CITY OF SANTA CLARITA
25650 RYE CANYON RD
VALENCIA, CA 91355
Business: 661-259-2489
[email protected]
Prepared By:

Nick Scovel
Stotz Equipment
4811 Brooks Street
Montclair, CA 91763
Phone: 909-626-8586
Mobile: 909-376-6715
[email protected]
Customer agrees to read Operator’s Manual before operation of equipment.

Quote Id: 27906081
09 December 2022
19 May 2023
Created On:

Last Modified On:

Expiration Date: 30 June 2023
Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE 7700A PrecisionCut
Fairway Mower (Price only good for
MY2023)
$ 121,470.70 $ 97,175.00 X 1 = $ 97,175.00
Equipment Total $ 97,175.00
Quote Summary
Equipment Total $ 97,175.00
SubTotal $ 97,175.00
Sales Tax - (9.50%) $ 9,231.63
Est. Service Agreement Tax $ 0.00
Total $ 106,406.63
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 106,406.63

18.a
Packet Pg. 179
Attachment: Proposal (APPROVE PURCHASE OF A JOHN DEERE 7700A PRECISIONCUT FAIRWAY MOWER FOR PARKS) Selling Equipment
Quote Id: 27906081 Customer: CITY OF SANTA CLARITA
Confidential
JOHN DEERE 7700A PrecisionCut Fairway Mower (Price only good for MY2023)
Hours:

Stock Number:

Suggested List
$ 121,470.70
Code Description Qty
142CTC 7700A PrecisionCut Fairway Mower 1
Standard Options - Per Unit
001A United States and Canada 1
183A JDLink™ Capable 1
0443 All Other countries (English/Spanish) 1
1191 Factory Installed 4WD Traction Unit 1
1209 Quick Adjust 7 (QA7) 10-blade Cutting
Units
1 1305 76.2 mm (3-in.) Diameter Heavy Duty
Grooved Disc Rollers
1 1401 QA7 Cutting Unit ONLY
Counterweights
1 9871 ShadePro(TM) Canopy 1

18.a
Packet Pg. 180
Attachment: Proposal (APPROVE PURCHASE OF A JOHN DEERE 7700A PRECISIONCUT FAIRWAY MOWER FOR PARKS)

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Agenda Item: 19

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: June 13, 2023
SUBJECT: VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR DEPARTMENT: Neighborhood Services
PRESENTER: Jerrid McKenna

RECOMMENDED ACTION

City Council to continue to receive staff updates regarding the emergency repair project at Valencia Glen Park.

BACKGROUND
The City of Santa Clarita (City) operates and programs six aquatic facilities, which include five community pools and the Aquatic Center. In February 2023, the City experienced unprecedented severe winter storms causing damage within the City. At the Valencia Glen Park Aquatics Building, a large tree fell on the facility and aquatics equipment, creating conditions of extreme peril to the safety of persons and property. Following the event, City staff evaluated the damages to the building and equipment, reporting that the damages were beyond the control of the City's services, personnel, and equipment. The City Council ratified this emergency proclamation at the April 11, 2023 meeting.

In the event of an emergency, Section 2.40.060 of the Santa Clarita Municipal Code (Code) allows procurement of the necessary equipment, services, and supplies for emergency purposes without giving notice for bids. Per the Code, staff will continue to provide the Council with updates on the emergency action until project completion. This item is intended to provide the Council with an update to this emergency repair since the last Council meeting.

Emergency repairs have begun at the site since the May 23, 2023, City Council meeting.

ALTERNATIVE ACTION

Other action as determined by the City Council.

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FISCAL IMPACT

There is no fiscal impact on this item.
19 Packet Pg. 182

Santa Clarita City CouncilJune 13, 2023

Santa Clarita City Council
June 13, 2023