Santa Cruz City Council
August 27, 2024

Table of Contents
Letter of Transmittal.................................................................................................................................... 3

2.7 Firm Background Information ........................................................................................................... 5 a. Company Information ....................................................................................................................... 5 b. Year Established and History ........................................................................................................... 5 c. Type of Organization......................................................................................................................... 5 d. Performance Default......................................................................................................................... 5 e. Pending Litigation and Bankruptcy Filings ....................................................................................... 5 f. Environmental Conservation Practices ............................................................................................ 5

2.8 Firm Qualifications, Expertise, and Experience ............................................................................... 6

2.9 Team Qualifications, Expertise, and Experience ............................................................................. 9

2.10 Technical Approach and Work Plan................................................................................................. 13 Technical Approach............................................................................................................................... 13 Discovery and Planning......................................................................................................................... 13 Governance Plan................................................................................................................................... 14 Information Architecture ........................................................................................................................ 15 Data Migration ....................................................................................................................................... 16 Training / Knowledge Transfer.............................................................................................................. 17 Long-Term Insight ................................................................................................................................. 18 Work Plan .............................................................................................................................................. 19

2.12 References .................................................................................................................................. 21

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Letter of Transmittal
August 31, 2023
City of Santa Cruz
Purchasing Division
809 Center St
Santa Cruz, CA 95060
Dear Mr. Morgan,
AdaptivEdge LLC ("Proposer") is pleased to submit our revised proposal for the Microsoft SharePoint Online Configuration and Implementation project ("Project") in response to the Request for Proposal (RFP) issued by the City of Santa Cruz ("City" and "Client") on July 28, 2023.

We believe we are highly qualified to provide the services described in the RFP and have followed all requirements for proposal submission as detailed in the RFP. We have received and carefully reviewed all the questions and answers detailed in the RFP Addendum.

Proposer who will hold contractual responsibility with the City of Santa Cruz:

AdaptivEdge LLC
2127 San Antonio Ave
Alameda, CA 94501
866.846.7123 (phone)
The contact information for individuals authorized to contractually obligate the organization and negotiate the contract on behalf of the organization:

Stephen Soper, Principal
2127 San Antonio Ave
Alameda, CA 94501
415.534.9477 (phone)
[email protected]

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The undersigned attests that all information within this proposal is true and correct and has the authority to contractually obligate the Proposer. This proposal will be valid for 180 days from the date of transmittal.

Sincerely,
Stephen Soper
Principal

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2.7 Firm Background Information
a. Company Information
AdaptivEdge LLC
2127 San Antonio Ave
Alameda, CA 94501
415.534.9477 (phone)
b. Year Established and History
Established June 1, 2013
c. Type of Organization
AdaptivEdge, LLC – single member LLC
California Certified Small Business
d. Performance Default
AdaptivEdge has not defaulted on an agreement or project within the company’s 10-year history which has led to a customer or client terminating the agreement between their organization and AdaptivEdge.
e. Pending Litigation and Bankruptcy Filings
AdaptivEdge has no pending litigation, liens, or claims. There is no pending litigation, office closures, mergers or any financial, legal, or operating conditions of any kind that would impact AdaptivEdge’s ability to deliver the services outlined in this proposal. AdaptivEdge is in good financial standing with adequate cash reserves. AdaptivEdge has never filed for bankruptcy. f. Environmental Conservation Practices
All AdaptivEdge employees work remotely from home. As such, AdaptivEdge supports the health of our employees, their families, and our planet by not requiring employees to commute into an office. AdaptivEdge has had this policy since the company’s inception in 2013.

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2.8 Firm Qualifications, Expertise, and Experience
AdaptivEdge LLC is a cloud-focused technology company delivering secure solutions for demanding enterprises, growing businesses, and government agencies. As a Microsoft Gold Partner, we help clients evaluate various products and services from a financial, business, and technical/functional perspective to determine the best fit for each IT initiative.

Founded in May 2013 as a single-member LLC, the company focuses on enabling Microsoft cloud solutions, and we have completed over 75 Office/Microsoft 365 migrations within the last seven years. AdaptivEdge focuses solely on Microsoft cloud technologies, including Microsoft 365 and Azure. Our capabilities include all Microsoft products except for Dynamics CRM/ERP.

AdaptivEdge has performed services for organizations as large as 10,000 employees; however, the average client size is 500 to 2,000 employees.

AdaptivEdge employs twelve full-time employees, of which nine are technical consultants with over ten years of Microsoft-specific technology experience. The company has no physical offices, and all employees work from home. Six of the nine technical consultants live in the pacific time zone, and five of the nine technical consultants have been with the company for more than five years. Four of the technical consultants live in the State of California, two in Northern California and two in Southern California.

AdaptivEdge has been enabling and guiding Microsoft cloud adoption since the company's inception ten years ago, including migrating email and files hosted on-premises or in third-party cloud environments to Office 365 (now Microsoft 365). Our technical consultants have expertise in Exchange, SharePoint, System Center, and Active Directory that pre-dates the company's founding in 2013. We have worked with newer products, such as Microsoft Teams, OneDrive, Endpoint Manager, Intune, Yammer, Planner, and Microsoft Information Protection since their inception.

AdaptivEdge is an approved California Multiple Award Schedule (CMAS) vendor and Californiacertified Small Business. Some of the notable governmental organizations to which AdaptivEdge has delivered Microsoft 365 consulting services over the last three years:
• San Diego Metropolitan Transit System
• Superior Court of California, County of Sacramento
• Orange County Transportation Authority

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• California Court of Appeal, Third Appellate District
• California Department of Alcoholic Beverage Control
• California Department of Health Care Services
• California Community Colleges:
o Mt. San Jacinto College
o Compton College
o Napa Valley College
• University of California, San Francisco
• City of Santa Monica
• City of Torrance
• City of Pleasanton
• Modesto Irrigation District
AdaptivEdge delivers projects using a team approach which provides staff redundancy, creates the ability to flex up or down as the project needs require, and allows us to provide more collective experience and thought leadership. The nature of the Project will optimally require variable staffing levels throughout, which AdaptivEdge can accommodate using a team-based approach.

AdaptivEdge plans to use two technical consultants and one project manager based on the Project’s scope, required expertise, and need to deliver the project in a timely manner by having multiple resources working in parallel. The planned resources are:

1. Microsoft Collaboration & Content Technical Consultants (2) Responsible for Teams, SharePoint, and OneDrive information architecture design, planning, and deployment

2. Project Manager (1)
Responsible for providing project management services to support the engagement and ensure milestone delivery on time and on budget.

AdaptivEdge has multiple resources for each identified Project role above. The specific personnel will be determined based on staffing availability when the Project begins.

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AdaptivEdge does not intend to leverage subcontractors as our current full-time employee staffing is more than adequate to service the staffing and expertise needs of the Project.

AdaptivEdge has not previously performed any work for the City of Santa Cruz.

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2.9 Team Qualifications, Expertise, and Experience
AdaptivEdge holds the following legacy Microsoft competencies:
• Gold Cloud Productivity
• Gold Collaboration and Content
• Gold Cloud Platform
• Silver Application Development
Within Microsoft's new Cloud Partner Program launched on October 3, 2022, AdaptivEdge is a certified Microsoft Solutions Partner for Modern Work. An attestation letter from Microsoft proving that AdaptivEdge has earned the above certifications can be provided upon request.

AdaptivEdge technical consultants and project managers are experienced and current with all Microsoft 365 offerings. Every staff member working on the proposed Project has at least ten years of relevant Microsoft expertise.

The technical consulting team has the following individual certifications:
• Five Modern Work Intermediate certifications
• Two Modern Work Advanced certifications
• Three Security Intermediate certifications
In addition to the above, the technical consulting team has taken and passed over 17 Microsoft exams in the last two years, including Microsoft Teams Administration, Microsoft 365 Security, Azure Security, Information Protection, and Identity Management. AdaptivEdge project managers hold PMP certifications. Please see the individual resumes included in separate attachment for more details.

Key project personnel are listed below; however, not all personnel will be engaged for the entire project duration. Some personnel may only be needed for their requisite expertise for specific project tasks, and others may only be involved when the project workload and timelines require additional staffing capacity. The exact percentage of allocated time for each individual will be determined based on the pace at which City of Santa Cruz can complete assigned tasks and what is needed to complete the project within the contract term.

Aaron Wilson
Location: Bainbridge Island, Washington

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Project Role: Lead Analyst, SharePoint/Teams/OneDrive Architect, Trainer Years with Firm: 6+ years
Certifications: Microsoft Certified Solutions Associate (MCA) Jim Eagleton
Location: San Jose, California
Role: Lead Analyst, Consultant, SharePoint/Teams/OneDrive Architect, Trainer Years with Firm: 9+ years
Certifications: Microsoft Certified Solutions Associate (MCA) Jade Goh
Location: Las Vegas, Nevada
Role: Lead Analyst, SharePoint/Teams/OneDrive Architect, Trainer Years with Firm: 2+ years
Certifications: Microsoft Certified Teams Administrator, Security Administrator Associate Alexander Silva
Location: Houston, Texas
Role: Analyst, SharePoint/Teams/OneDrive Architect
Years with Firm: <1 year
Certifications: Process Automation for SharePoint, Microsoft Certified Teams Administrator Kristal Parker
Location: College Station, Washington
Role: Project Manager
Years with Firm: 5+ years
Certifications: PMP Certified Project Manager
Jennifer Rugea
Location: Houston, Texas
Role: Project Manager
Years with Firm: <1 year
Certifications: Certified PM Associate
Resumes for all staff listed above have been included as a separate attachment.

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Most recent and notable are the projects completed for Orange County Transportation Authority, the City of Santa Monica, Mt. San Jacinto College, and San Diego Metropolitan Transit System.

Last year, AdaptivEdge completed an on-premises file server to Microsoft 365 migration project for the Orange County Transportation Authority ("OCTA"). The project completed for OCTA is very similar to the on-premises file server migration in scope for this Project. OCTA had approximately 19 TB of file server content and approximately 1,200 users. AdaptivEdge led OCTA through a detailed discovery of all on-premises file server content and designed an information architecture in Microsoft 365, leveraging SharePoint, Teams, and OneDrive.

AdaptivEdge was awarded the contract based on our response to a public RFP issued by OCTA in the fall of 2021.

In 2020 and 2021, AdaptivEdge was awarded a contract by the City of Santa Monica in response to a publicly issued RFP for Microsoft 365 migration and user adoption services. The initial project completed for the City of Santa Monica was a file server migration for the police department to SharePoint Online. The police department was the largest in the city, with over 500 employees and, obviously, many front-line workers who required modes and methods of training that could be accessed by police officers on-demand and on mobile devices. The project involved organizational change management and extensive end-user communication, training, and enablement.

After successfully migrating police department content from the on-premises file server to SharePoint Online, AdaptivEdge has assisted the City of Santa Monica with many projects, some of which are currently ongoing. Additional projects have included a Microsoft Teams rollout, SharePoint development for the City Planning and the City Attorney's offices, and expansive security, compliance, and governance work that has extended over the past two and half years and is still ongoing.

Mt. San Jacinto College was looking to complete a project very similar to the scope proposed by MTS. Executed in 2019 and 2020, the project included a migration of on-premises Exchange to Exchange Online and a migration of an on-premises file server to SharePoint and OneDrive.

AdaptivEdge successfully assisted Mt. San Jacinto College in migrating all in-scope onpremises Exchange and file server content to Office 365. AdaptivEdge is still engaged and assisting Mt. San Jacinto College with Microsoft-specific consulting and support, as required.

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AdaptivEdge was awarded the Microsoft 365 migration project for the San Diego Metropolitan Transit System in response to an RFP that was issued in the fall of 2022. That project was awarded to AdaptivEdge in the spring of 2023 and is well underway. The project includes a 26 TB file server migration with complementary information architecture, security and governance planning, configuration, and end-user adoption services for Microsoft Teams, SharePoint, and OneDrive workloads.

Key personnel proposed will be available to perform the proposed services for the duration of the contract. No person designated as "key" to the proposed service shall be removed or replaced without the prior written concurrence of City of Santa Cruz.

During the project term, AdaptivEdge staff will make themselves available during normal business hours to answer City of Santa Cruz’s questions and address any issues that arise.

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2.10 Technical Approach and Work Plan
Technical Approach
The project approach outlined in the RFP closely matches the methodology AdaptivEdge uses to complete migrations to Microsoft 365. We have successfully performed migrations of file servers, SharePoint on-premises environments, Google Workspace, Box, and Dropbox content to Microsoft 365. We have also completed many successful Microsoft 365 tenant-to-tenant migrations.

Discovery and Planning
The project starts with the project kick-off meeting to review the project objectives and goals, document the project success criteria, define roles and responsibilities, discuss the high-level project timeline, and establish the meeting frequency which is usually a weekly cadence.

During this phase we document the project scope of work. A comprehensive project plan is developed, and the project schedule is defined. Roles and responsibilities are identified, and the communication plan is created.

To discover and analyze the environment, Powershell scripts are run against The City’s file system and SharePoint Online (SPO) environments, including both the City’s and Water Department’s tenants, to inventory all the folders, files, and permissions. Using the inventory data, AdaptivEdge creates Power BI analytical reports to help clients understand their content quickly by providing dynamic data visualization of content by date, file types, authors, and relevance such as the example shown below.

Example Power BI Report

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The Power BI reports provide flexibility and adaptability to better understand what exists, the constraints (i.e. special file types that are not SharePoint Online compatible, long file paths, too many files in a folder, etc.), and how to best break down the review process for Business Stakeholders and End Users. The reports streamline the process of identifying the source environment structure, validate capacity requirements, and facilitate the design of the target information architecture. For users that are not currently licensed for Power BI, AdaptivEdge exports the reports to Excel or PowerPoint or can extend temporary Power BI licenses to the Client's tenant for the short duration needed for stakeholder users to review the reports.

AdaptivEdge's overall content analysis methodology expedites the design process. The outcome is an optimized information architecture that provides a solid extensible foundation for secure collaboration and future growth. Emphasis is placed on developing a flat topology that follows Microsoft best practices and directly facilitates the future migration of the additional departments into the tenant.

Governance Plan
Governance provides the roles, policies, and guidelines regarding the use and management of SharePoint and Teams. The information architecture provides the outline to guide the governance plan; therefore, this work is usually done after the Information Architecture is completed.

The governance committee is created and staffed with representatives from across the organization at various job levels, and committee membership should change on a periodic basis. The governance committee takes an iterative approach to identify the policies, procedures, permissions, access, external sharing, labeling, auditing, and configuration that supports the management and stability of the information architecture and data as well as supports the business needs and business requirements.

Business continuity processes, compliance processes and change management policies are also defined. Compliant and non-compliance use cases can be brought before the committee for discussion and decision to adapt or change the existing policy and/or information architecture. All changes are processed through change control. Fit-for-use guidelines are developed to identify the use cases for SharePoint, Teams, and other Office 365 tools.

The information architecture is used to validate the governance plan for each iteration and auditing is performed to identify compliance issues.

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Information Architecture
Information architecture is the foundation for SharePoint and Teams. The objective is to design the information architecture to adhere to SharePoint and Teams platform boundaries and limits which include file path length thresholds, file size limits, and list view limits. Usability objectives include file type compatibility, access to content that is intuitive and streamlined, workgroups and process patterns promoted, sharing is cultivated, and it is secure and scalable. Each of these objectives is an important example of why the information architecture should be carefully designed instead of using a lift-andshift approach of migrating content into existing SharePoint and Teams sites.

We recommend deploying the OneDrive sync client because it allows users to access Teams and SharePoint files locally in the file explorer window on their local workstation, closely mimicking the look and feel of the traditional file server they are accustomed to. If the OneDrive sync client is to be used it cannot sync more than 300,000 files and often has issues with over 100,000 files, so this is an important consideration when designing the information architecture.

The first step when designing the information architecture is to identify the content to be migrated and exclude content that is out of date, redundant, or trivial. To do this, content annotation worksheets are created from the output of the discovery scripts.

Working sessions are held with Business Stakeholders and End Users to fill out the worksheets to profile the content, identify what regulatory requirements content is subject to, if content is active or archive, and how it is accessed and secured.

The completed worksheets are used to create the draft information architecture and stakeholder review sessions are conducted to validate the design. Additional design work is completed to accommodate specific use cases, versions to migrate, metadata mapping and retention. Archive content can be stored in separate archive document libraries so that this content is out of the way of users browsing for active content. Separating archive content is also important if the OneDrive sync client is used since the OneDrive sync client can be configured to sync document libraries containing only active content

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and not exceed the 300,000-file limit by including archive content. Content access frequency is also an important consideration. For example, a Team site might be needed if the content is active and accessed within a department or working group. Teams channels are planned and created to keep content and conversations in context with the topic. If the content is inactive or is accessed by the entire organization, then one or more SharePoint sites can be implemented for each department, with separate libraries based on permissions, context, and retention.

The result is an information architecture that includes a SharePoint and Teams site map that includes navigation, permissions, search scopes, compliance labeling and branding.

To prepare for the data migration, target sites are created and linked to a flat hub and spoke topology.

Security is configured. Site templates are created and applied. Six (6) site templates (one for each department) will be developed with light branding such as site colors and client-provided graphics.

Data Migration
The in-scope file server and SharePoint Online content should be migrated using migration tools to preserve file metadata such as modified date, created date, modified by, and created by. If the content is migrated via drag and drop or robocopy scripts, the date and author metadata are overwritten.

Migration tools also offer the ability to limit downtime and disruption to user productivity.

AdaptivEdge intends to use the free Microsoft Migration Manager tool for the file server migration and the AvePoint FLY migration tool for the Water Department’s SharePoint/Teams tenant-to-tenant migration. The Fly migration tool costs $20/user. This license is only required to migrate the Water Department user content from the separate Microsoft 365 tenant to the City’s primary Microsoft 365 tenant. It was unclear from the RFP and Addendum how many users within the Water Department are in a separate tenant, so AdaptivEdge has assumed fifty. That number and the associated cost for the AvePoint FLY tool will need to be updated based on the actual number of Water Department users currently in the separate Microsoft 365 tenant.

Both the Microsoft Migration Manager and the FLY migration tools are used to first run a baseline migration to seed the target environment. A migration is a copy operation and content is copied and not moved to the target environment; therefore, users continue to access the content in the source environment while incremental migrations are run to copy new and changed content to the target.

When all content is copied and validated in the target environment a final incremental migration is run

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after which users then access content in the target environment. The final incremental migration is known as the cutover migration since access is cutover from the source environment to the target environment. We recommend keeping the source environment available in a read-only capacity after the cutover for at least two weeks to serve as a reference to verify the integrity of the migration.

Since the City wants to perform the content migration, AdaptivEdge will complete the pilot migration and then train the City’s IT department to perform the remainder of the migrations following the documented migration plan. AdaptivEdge will be available to support the migration effort which involves configuring the migration jobs in both the Microsoft Migration Manager and FLY migration tool, executing the jobs, troubleshooting migration issues, and validating the migrated content in the target environment. The support effort is conservatively estimated at 60 hours. If the City requires less support effort than the estimated 60 hours, then AdaptivEdge will be able to reduce the cost of the Project accordingly.

AdaptivEdge has published a white paper on best practices for migrating on-premises file servers to Microsoft 365. That white paper can be accessed here:
https://info.adaptivedge.com/hubfs/File%20Server%20Migration/Adaptive%20Migration%20Playbook_F inal_040422%20(1).pdf
Training / Knowledge Transfer
AdaptivEdge’s end-user training approach focuses on providing The City of Santa Cruz with training assets that can be reused and re-purposed without additional time and expense. A learning portal can be created where all end-user training content is centrally stored and accessible. Microsoft Learning Pathways is leveraged, providing a template as well as syndicated training content provided by Microsoft. The training portal site and content can be customized to The City of Santa Cruz’s needs.

Over years of delivering end-user training, we have learned that people do not truly absorb and master new technology through watching long demonstrations or tutorials. Most people need to learn new skills and tools in small increments where they can find training content on-demand. Further, most people prefer video-based training, as YouTube aptly proves. As such, AdaptivEdge highly leverages produced video tutorials as the primary tactic for end-user training. Video training can be very short and task-based so that it is quick and easy for people to consume. For example, a 5-minute training video on how to sync a SharePoint library using the OneDrive client is preferable to an hour-long

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training where the user must search through the training to find the relevant answers they are looking for.

These training videos are stored in the learning portal, which allows users to find and re-watch content on-demand when and where they need it. It also allows future employees to consume training content that they missed. Live training sessions will still be conducted (and recorded for future viewing) with departments to allow for interactive questions and answers, but AdaptivEdge emphasizes video-based training so that The City of Santa Cruz can continue to benefit from these training assets for years to come.

Runbook documentation will be created for Microsoft Migration Manager and Fly migration tool configuration and execution, monitoring and maintenance of SPO sites, and backup and recovery.

Long-Term Insight
Although the scope of the project is to minimize customization, Microsoft 365 offers comprehensive low-code process automation and forms customization in the Microsoft Power Platform to streamline daily work processes and enhance content access. Next generation AI features for Power Virtual Agents and AI Builder is a significant enhancement. Power Virtual agents can reference company specific resources such as a web site or internal knowledge base and answer questions out of the box.

AI Builder uses a new low-code generative AI with Power Automate and Power Apps. Power Automate Process Mining is used to analyze end-to-end automation processes and optimize solutions based on the analysis. AdaptivEdge is actively working with our clients to implement these solutions.

The successful deployment of OpenAI and ChatGPT for internal organizational use, will depend heavily on the security and currency of the content and information architecture. If the security and governance is not tightly controlled and configured appropriately, then AI will surface content to users who should not have permissions or access to that content. Additionally, if old, out-of-date, or trivial content is not separated from more current and active content, then AI will prove far less useful as it will surface old and inaccurate content to users. As such, security, governance, and document lifecycle management will prove to be foundational requirements for the successful implementation of promising AI capabilities.

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Work Plan
The project will be staffed with 2 Senior Microsoft 365 Architects/Consultants and 1 Project Manager.

AdaptivEdge can start the project on November 2, 2023. The estimated project schedule is provided below with start and end dates based on an November 2, 2023 start date. The provided dates are estimates and will be updated and adjusted based on when all contracts are finalized and the project begins.

Estimated
Hours Start Date End Date
Discovery / Planning
Project Kick-off 2 11/2/2023 11/2/2023
Inventory and review SharePoint and File Server content 8 11/3/2023 11/5/2023 Create content analysis reports in Power BI 12 11/6/2023 11/10/2023 Review content analysis with business stakeholders and
users 2 11/11/2023 11/11/2023
Subtotal 24
Information Architect
Review source site IA structure 8 11/12/2023 11/12/2023 Inventory in-scope content 30 11/13/2023 11/26/2023
Design information architecture 30 11/26/2023 12/3/2023 Develop migration batches and migration plan 4 12/6/2023 12/6/2023 Plan migrations 18 12/8/2023 12/9/2023
Branding 52 12/10/2023 12/22/2023
Subtotal 142
Governance Plan
Create governance committee 4 12/27/2023 12/27/2023
Define governance policies 4 12/28/2023 12/28/2023
Identify the following roles 6 12/29/2023 12/29/2023
Demonstrate roles 4 12/30/2023 12/30/2023
Define access policy 8 1/4/2024 1/6/2024
Define site provisioning 6 1/7/2024 1/10/2024
Create fit-for-use for SharePoint, Teams, other 6 1/12/2024 1/15/2024 Subtotal 38
Data Migration
Set up the migration tool 2 1/7/2024 1/7/2024
Create required service accounts and application profiles 2 1/7/2024 1/7/2024 Connect to source and target 2 1/7/2024 11/7/2024

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Configure Baseline migration targets 4 1/8/2024 1/8/2024 AD Groups created / available 0 1/8/2024 1/8/2024
Configure permissions 2 1/8/2024 1/8/2024
Pilot migration
Run pilot migration 6 1/11/2024 1/11/2024
Review outcome with project team and stakeholders 2 1/12/2024 1/12/2024 Adjust migration planning as necessary 2 1/12/2024 1/12/2024 Migration (executed by The City of Santa Cruz)
Train client IT department 8 1/13/2024 1/13/2024
Migration support 60 1/14/2024 1/31/2024
Subtotal 90
Training and Knowledge Transfer
Develop end user training 16 2/2/2024 2/4/2024
Assemble runbooks for ongoing maintenance and support 16 2/4/2024 2/8/2024 Ensure all tasks are complete 2 2/8/2024 2/8/2024
Complete any outstanding items 4 2/9/2024 2/9/2024
Collect all documents 4 2/9/2024 2/9/2024
Secure final deliverable folder and send to customer 4 2/10/2024 2/10/2024 Subtotal 46
Organizational Change Management
Build the Case for Change 4 11/10/2023 11/17/2023
Build a Change Advocate Network 8 11/17/2023 11/30/2023 Develop Personas and Use Cases 8 11/17/2023 11/30/2023
Draft Communications 24 12/1/2023 2/1/2024
Implement Learning Pathways for M365 Training/Support 6 1/6/2024 1/21/2024 Subtotal 50
Project Management 100 11/2/2023 2/10/2024
Total 490

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2.12 References
Company/Organization Name City of Santa Monica
Customer Address 1685 Main St, Santa Monica, CA 90401
Contact Name and Title Joseph Cevetello, CIO
Contact Phone Number 310.458.8381
Contact Email Address [email protected]
Type of Work Completed The initial project involved migrating the file server content for the Police Department to SharePoint and creating a
department portal within SharePoint. We also conducted a Teams planning project that involved governance planning, information architecture, pilot, training, and support for full rollout across the organization. We have continued working with various city departments on SharePoint solutions also leveraging Power Automate and Power Apps for business
process automation. Finally, we’ve been providing security, compliance, and governance consulting over the past two years and that work is also ongoing. AdaptivEdge provided consulting, engineering, and project management services. All projects have been completed on time and on budget. Aaron Wilson has served as the lead architect and consultant for all of the SharePoint, Teams, and Power Platform-related work performed. No contractors have been used.

Company/Organization Name San Diego Metropolitan Transit System Customer Address 1255 Imperial Avenue, San Diego, CA 92101 Contact Name and Title Emily Outlaw
Contact Phone Number 858.776.1304
Contact Email Address [email protected]
Type of Work Completed AdaptivEdge was awarded the Microsoft Migration Project from an RFP issued in the fall of 2022. The project is ongoing and kicked off in April 2023. The contract value is $332,380 and involves Azure AD hybrid deployment, Exchange onpremises to Exchange Online migration, deployment of Teams, SharePoint, OneDrive, and Intune, and the migration

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of the on-premises file server to Microsoft 365. The project also includes organizational change management and end
user training. The project is currently on time and on budget.

Jade Goh and Jim Eagleton have served as the lead
architects and consultants for all the SharePoint, Teams, and OneDrive work performed. No contractors have been used.

Company/Organization Name City of Torrance
Customer Address 3031 Torrance Boulevard
Contact Name and Title Andrei Yermakov
Contact Phone Number 310.618.5900
Contact Email Address [email protected]
Type of Work Completed AdaptivEdge has led the initiative to build a new intranet on SharePoint Online, migrating desired content from onpremises SharePoint to Microsoft 365. The project has also involved customizing and expanding the use of Microsoft Teams to promote inter-department and organization-wide communication. AdaptivEdge provided consulting,
engineering, and project management services. All projects have been completed on time and on budget. Jade Goh and Aaron Wilson have served as the lead architects and
consultants for all the SharePoint, Teams, and OneDrive work performed. No contractors have been used.

16.46 Reason for Change:

Change to the original scope of work where The City of Santa Cruz was going to complete the migrations after the initial training and completion of the first IT Pilot. AdaptivEdge will now complete the mapping and migration of the remaining departments with some assistance from City of Santa Cruz staff. Please see detailed breakdown of all hours in the included Excel file.

Time and Materials
AdaptivEdge will invoice The City of Santa Cruz on a Time and Materials basis for the Service. The City of Santa Cruz will be charged for actual time spent not estimated fee. AdaptivEdge reserves the right to stop work to avoid exceeding the amount funded by Company purchase orders.

AdaptivEdge will bill monthly for the actual hours worked, at the rates identified below.

Consulting Services Estimated
Hours
Hourly
Rate*
Estimated
Cost
Senior Microsoft Engineer 157 $200/hr $31,400
TOTAL 157 $31,400
Signature
AdaptivEdge City of Santa Cruz
Name: Kristal Parker Name:

Title: Senior Project Manager Title:

Date: July 26, 2024 Date:

Signature: Signature:

Project: SharePoint Online Configuration & Implementation Customer: City of Santa Cruz Request Date: 07/26/24
Change Order #: 01

16.47 City Council

AGENDA REPORT
DATE: 08/08/2024
AGENDA OF: 08/27/2024
DEPARTMENT: Parks and Recreation
SUBJECT: Downtown Recovery – Phase IV – Authorization to Award Bid for Downtown Site Furnishings Painting to H.B. Restoration Inc. in the Amount of $112,550.00 (PR)
RECOMMENDATION: Motion to authorize staff to award a contract for services in the amount of $112,550.00 to H.B. Restoration for the painting of existing site furnishings and kiosks, serving as the final component of the Downtown Recovery – Phase I-IV project (c302312). Per Resolution No. NS-27,563, the City Manager is hereby authorized and directed to execute the contract in a form approved by the City Attorney. The Parks and Recreation Director, Economic Development and Housing Director, and Public Works Director are authorized to execute change orders within approved budgets.

BACKGROUND: In the Fiscal Year 2023 budget, City Council approved the Downtown Recovery – Phase I-IV capital investment program (CIP) project (c302312) to begin implementation of Downtown Site Furnishing Standards to key amenities such as plantings, bike racks, trash cans, benches, and aspects of the hardscaping.

On September 22, 2022, the Downtown Commission accepted the Downtown Site Furnishing Standards report prepared by RRM Design Group and adopted the standards described therein for City-owned site furnishings in the downtown area.

DISCUSSION: Utilizing the recommended colors from the Site Furnishing Standards, the painting project will include streetlights, street sign poles, bike racks, raised planter bed fences, and kiosks. Considering the lead time required to award the contract, staff aim to complete the project before the peak winter shopping season downtown. Awarding the painting contract marks the final phase of this project, and upon conclusion, the Downtown Recovery – Phase I-IV project will be complete.

HEALTH IN ALL POLICIES: This project supports current CORE goals of increased economic vitality, access to diverse community arts and cultural experiences, and neighborhoods and communities are safe.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

CEQA provides several “categorical exemptions” which are applicable to categories of projects and activities that the Lead Agency has determined generally do not pose a risk of significant impacts on the environment. The project consists of applying primer, two coats of paint, and

17.1 polishing site furnishings throughout downtown Santa Cruz as part of routine maintenance. The project is exempt from CEQA under Section 15301, Existing Facilities (Class 1 Exemption); Section 15302, Replacement or Reconstruction (Class 2 Exemption); Section 15303, New Construction or Conversion of New Structures (Class 3 Exemption); and Section 15304, Minor Alterations of Land (Class 4 Exemption). The project involves the repair and maintenance of an existing facility and would involve a negligible expansion of use beyond what currently exists.

FISCAL IMPACT: The necessary funds have been budgeted in the Downtown Recovery – Phase I-IV capital investment program project (c302312) from Economic Development (former redevelopment bond funds), and from the Downtown Parking District (for bicycle rack painting).

Prepared By:

Mike Godsy
Superintendent of Parks
Submitted By:

Tony Elliot
Director of Parks and
Recreation
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. PURCHASE AGREEMENT.PDF

2. H.B. RESTORATION INC. RESPONSE DOCUMENT REPORT.PDF

3. DOWNTOWN SITE FURNISHING STANDARDS REPORT.PDF

17.2 PURCHASE AGREEMENT Page 1

PURCHASE AGREEMENT FOR
DOWNTOWN SITE FURNISHINGS (PR-0126) PROJECT
THIS PURCHASE AGREEMENT (“Purchase Agreement”), made and entered into this day of August , 2024 (“Effective Date”) by and between the CITY OF SANTA CRUZ, a municipal corporation, hereinafter called “City,” and H.B. RESTORATION INC. hereinafter called “Vendor;” for the Downtown Site Furnishings Project (PR-0126), hereinafter called “the Project”.

City and Vendor are individually referred to as a “Party” or collectively, as the “Parties”.

WITNESSETH, that the Parties hereto do mutually agree as follows:

SECTION I: GOODS
A. That for and in consideration of the covenants and agreements herein contained, the Vendor hereby covenants and agrees to provide goods in conformity and compliance with the Contract Documents, as hereinafter defined, and in accordance with this Purchase Agreement.

B. Vendor will furnish all labor, material, equipment and services required to comply with the Contract Documents.

C. Vendor agrees that it may not begin providing the goods/services until the City approves a Purchase Order for such.

SECTION II: CONTRACT DOCUMENTS
A. Incorporation of Documents.

It is expressly agreed and understood by City and Vendor that the following documents are hereby incorporated and made a part of this Purchase Agreement (hereinafter the “Contract Documents”):

1. This Purchase Agreement;

2. Invitation for Bids (“IFB”) Packet – attached hereto as Exhibit A; and

3. City of Santa Cruz Standard Terms and Conditions of Purchase, except as amended herein by this Purchase Agreement in Section V – attached hereto as Exhibit B.

B. Priority of Contract Documents.

The Parties to this Purchase Agreement do hereby expressly acknowledge that they have read, understand, and promise to comply with each and every provision of Contract Documents. In the event inconsistencies, conflicts, or ambiguities between and among the Contract Documents are discovered, the Parties shall attempt to resolve any ambiguity, conflict, or inconsistency informally, recognizing that the terms of the Contract Documents shall take precedence in the order in which they are listed above. The terms of this Purchase Agreement shall take priority and control in the case of any conflicts with any of the exhibits attached hereto.

17.3 PURCHASE AGREEMENT Page 2
SECTION III: TERM OF PURCHASE AGREEMENT
The term of the Purchase Agreement will be from the Effective Date and continue for a period of one (1) year. The Parties may extend the term of this Purchase Agreement by mutual consent in writing. Vendor shall begin work as specified in a written authorization (e.g. Notice to Proceed) to perform services. The written authorization to perform work shall not be issued until after this Purchase Agreement has been approved and authorized by the City.

SECTION IV: PAYMENT
The City agrees to pay Vendor the rates specified in the Fee Schedule attached hereto in Exhibit C and not to exceed the budget of $112,550.00 and in the manner and at the times set forth in the Contract Documents. Vendor shall not undertake any work beyond the scope of work set forth therein unless such additional work is approved in advance and in writing by City in the form of a change order.

Line Item Description Unit of Measure Unit Cost No Bid
1 Decorative street light posts and fixtures lump sum $40,000.00 2 Decorative alley light posts lump sum $7,600.00
3 Sign posts lump sum $7,000.00
4 Bicycle racks and associated bollards lump sum $13,000.00 5 Historic planter fences lump sum $17,200.00
6 Backflowcovers lump sum $3,500.00
A.TABLE 2
Supplemental Items
Line Item Description Unit of Measure Unit Cost No Bid
8 ADD ALTERNATE: Kiosks lump sum $24,250.00
SECTION V: AMENDMENTS TO CITY’S STANDARD TERMS AND CONDITIONS The City of Santa Cruz Standard Terms and Conditions of Purchase (“City’s Standard Terms”), which is attached hereto as Exhibit B, as amended below, apply to this Purchase Agreement:

1. Section 5 of the City’s Standard Terms is deleted and replaced with Section 5.10 Warranty in the IFB, Exhibit A.

17.4 PURCHASE AGREEMENT Page 3

2. Section 8(a) Insurance section of the City’s Standard Terms is amended to require that the Certificate of Insurance shall be issued to the Certificate Holder, City of Santa Cruz, Risk Management, 1200 Pacific Ave., Suite 290, Santa Cruz, CA 95060.

SECTION VI: MISCELLANEOUS PROVISIONS

1. Compliance with Laws. All activities of Vendor, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations.

2. Site Conditions and Safety. During the course of performing the scope of work under this Purchase Agreement, the security and safety of the work area/site, materials, and equipment will be Vendor’s sole responsibility. Vendor shall not unreasonably interfere with the use of the public right-of-way to the extent the public right-of-way is usable and accessible in part or in whole during the course of performing the work under this Purchase Agreement. Vendor shall provide all equipment, devices, signage, and personnel needed to ensure public safety at the work area/site and comply with applicable traffic safety requirements including the California Manual on Uniform Traffic Control Devices (MUTCD) standards. Vendor is responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to vehicle or pedestrian traffic. Lane closures, including parking lanes, will require notification to the City’s Traffic Management Division of the Transportation Department and posting of notices not less than 48 hours prior to closure. All waste, rubbish, other debris, and any excess excavated material shall be removed from the work site at the completion of the work, as applicable, in a manner that conforms to all applicable state, federal, and local laws and regulations. Vendor shall leave the City property and public right-of-way in a clean and orderly condition.

3. Dispute Resolution. The Parties agree to attempt in good faith to resolve through negotiation any dispute, claim or controversy arising out of or relating to this Purchase Agreement.

Either party may initiate negotiations by providing written notice in letter form to the other party, setting forth the subject of the dispute and the relief requested. Promptly upon such notification, the Parties shall meet at a mutually agreeable time and place in order to exchange relevant information and perspective, and to attempt to resolve the dispute. In the event that no resolution is achieved, and if, but only if, the parties mutually agree, then prior to pursuing formal legal action, the parties shall make a good faith effort to resolve the dispute by non-binding mediation or negotiations between representatives with decision-making power, who, to the extent possible, shall not have had substantive involvement in the matters of the dispute. The Parties agree to attempt to resolve the dispute by complying with the claims process as set forth in Public Contract Code sections 9204(e), 20104-20104.6, but without waiving the requirements of the California Tort Claims Act, Gov’t Code section 800 et seq. unless otherwise agreed to by the Parties.

4. Vendor's Records. Vendor shall maintain accurate accounting records and other written documentation pertaining to the costs incurred relating to this Purchase Agreement for examination and audit by the City, State, or federal government, as applicable, in compliance with Gov. Code §8546.7 for a contract in excess of $10,000, or in compliance with other applicable

17.5 PURCHASE AGREEMENT Page 4
federal laws (e.g. 48 CFR 31) or regulations for a period of three (3) years from: the date of the final City payment for Vendor’s goods/ or services, or from the date of final disposition of real property or equipment acquired with federal funds, or date of the termination of this Purchase Agreement, whichever is later. If Vendor engages a subcontractor to perform work related to this Purchase Agreement with a cost of $10,000 or more over a 12-month period, such subcontract shall contain these same requirements. This provision shall survive the termination of this Purchase Agreement.

5. Conflicts of Interest. Vendor acknowledges and agrees to comply with applicable provisions of conflict of interest laws and regulations, including the CA Political Reform Act (Gov’t. Code §§1090, 87100), Levine Act (Gov’t. Code §84308), and the City’s conflict of interest code, and make any necessary disclosures.

6. California Public Records Act. City is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Vendor’s proprietary information is contained in documents or information submitted to City, and Vendor claims that such information falls within one or more CPRA exemptions, Vendor must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a request for such information, City will make best efforts to provide notice to Vendor prior to such disclosure. If Vendor contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief, or other appropriate remedy from a court of law in Santa Cruz County before the City is required to respond to the CPRA request. If Vendor fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability. Vendor further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Vendor.

7. Notices. If either Party shall desire or is required to give notice to the other such notice shall be given in writing, via email, and concurrently delivered by: (a) personal delivery, in which case notice is effective upon delivery; (b) overnight courier (i.e., Federal Express) with charges prepaid or charged to the sender’s account, in which case notice is effective when delivered; (c) priority U.S. Mail, in which case notice shall be deemed delivered on the second business day after the deposit thereof with the U.S. Postal Service. Notices shall be addressed to recipient as follows:

To CITY:

Parks & Recreation Department
Tony Elliot
323 Church St.

Santa Cruz, CA 95060
831-420-5270
[email protected]
To VENDOR:

H.B. Restoration Inc.

Attn: Dimitrios P Rozakis
5907 26th street
Rio Linda, CA 95673
916-308-5193
[email protected]

17.6 PURCHASE AGREEMENT Page 5
Changes to the above information shall be given to the other party in writing ten (10) business days before the change is effective.

8. Complete Agreement. This Purchase Agreement, and its incorporated documents comprising the Contract Documents, contain the entire agreement between the Parties with respect to the matters addressed herein and shall supersede all prior or other agreements, oral and written declarations of intent and other legal arrangements (whether binding or non-binding) made by the Parties.

9. Severability. The unenforceability, invalidity or illegality of any provision(s) of this Purchase Agreement shall not render the other provisions unenforceable, invalid or illegal.

10. Waiver. Waiver by any party of any portion of this Purchase Agreement shall not constitute a waiver of the same or any other portion hereof.

11. Governing Law. This Purchase Agreement shall be governed by and interpreted in accordance with California law.

12. Contract Interpretation. Each party acknowledges that it has reviewed this Purchase Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Purchase Agreement.

13. Counterparts. The Parties may execute this Purchase Agreement in two or more counterparts, which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party’s signature shall be accepted and valid as an original.

14. Warranty of Authority. The signatories to this Purchase Agreement warrant and represent that each is authorized to execute this Purchase Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Purchase Agreement.
[Signature page to follow]

17.7 PURCHASE AGREEMENT Page 6
IN WITNESS WHEREOF, this Purchase Agreement is executed by the City Manager of the City of Santa Cruz, under and pursuant to a resolution of the City Council authorizing such execution, and the Vendor has affixed his/her signature hereto the day and year first hereinabove written.

EXHIBIT A
INVITATION FOR BIDS (“IFB”) PACKET
Approved As To Form:

By: _____________________________ Date: __________________ Barbara H. Choi, Office of the City Attorney

CITY OF SANTA CRUZ
By: _____________________________ Date: _________________ Matt Huffaker, City Manager
VENDOR - H.B. RESTORATION INC.

By: _____________________________ Date: __________________ Printed: ___________________________ Title: __________________ By: _____________________________ Date: __________________ Printed: ___________________________ Title: __________________ Signature Requirements for Business Entity:
a. Corporation – 2 officer signatures required (one from each group, unless person signing holds officer positions in both Group 1 and 2):

Group 1: Chief Executive Officer, Chairman of the Board, President, or Vice President Group 2: Secretary, Assistant Secretary, Chief Financial Officer, Treasurer, Assistant Treasurer 8/8/24

17.8 PURCHASE AGREEMENT Exhibit C

EXHIBIT A
INVITATION FOR BIDS (“IFB”) PACKET

17.9 PURCHASE AGREEMENT Exhibit C

EXHIBIT B

CITY OF SANTA CRUZ STANDARD TERMS AND CONDITIONS OF PURCHASE

17.10 City of Santa Cruz
Parks and Recreation
Tony Eillot, Parks and Recreation Director
809 Center st, Santa Cruz, CA 95060
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
RESPONSE DEADLINE: May 28, 2024 at 11:00 am
Report Generated: Wednesday, June 5, 2024
H.B. Restoration Inc Response

CONTACT INFORMATION
Company:

H.B. Restoration Inc
Email:
[email protected]
Contact:

Emmanuel Rozakis
Address:
5907 26th street
Rio Linda, CA 95673
Phone:

N/A
Website:

N/A
Submission Date:

May 13, 2024 3:21 PM

17.11 [H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
Invitation For Bid - Downtown Site Furnishings Painting

ADDENDA CONFIRMATION
Addendum #1
Confirmed May 13, 2024 9:32 AM by Emmanuel Rozakis
Addendum #2
Confirmed May 16, 2024 9:18 AM by Emmanuel Rozakis
Addendum #3
Confirmed May 16, 2024 9:18 AM by Emmanuel Rozakis

QUESTIONNAIRE

1. Bid Form*
Pass
By confirming, the proposer is affirming to the following:

The undersigned, upon acceptance, agrees to furnish the following in accordance with the specifications and terms and conditions per City of Santa Cruz “Invitation for Bids for Downtown Site Furnishings Painting” at the prices indicated herein.

The bidder, under penalty of perjury, declares not to be a party with any other business to an agreement to propose a fixed or uniform price in connection with this bid.

The bidder declares under penalty of perjury that she/he is authorized to sign this document and bind the business or organization to the terms of this bid.

The bidder recognizes the right of the City of Santa Cruz to reject any or all bids received and to waive any informality or minor defects in bids received.

The bidder declares under penalty of perjury that the information contained in this Bid and all accompanying documents are true and correct.

17.12 [H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
Invitation For Bid - Downtown Site Furnishings Painting

Confirmed

2. Non-Collusion Declaration*
Pass
By confirming, the proposer, the party making the foregoing proposal declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the Consultant has not directly or indirectly induced or solicited any other Consultant or Sub-Consultant to put in a false or sham proposal; and has not directly or indirectly colluded, conspired, connived, or agreed with any Consultant, SubConsultant or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the Consultant has not in any manner directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the Consultant or any other Consultant or Sub-Consultant, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other Consultant or Sub-Consultant, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the Consultant has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Confirmed

3. Compliance
Failure to comply with the City’s Terms and Conditions and Insurance Requirements may disqualify your bid. These items can be found in Appendix D ("City of Santa Cruz Standard Terms and Conditions") BY CONFIRMING, THE BIDDER'S COMPANY ACCEPT THE CITY'S STANDARD TERMS AND CONDITIONS.* Pass
Confirmed

17.13 [H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
Invitation For Bid - Downtown Site Furnishings Painting

BY CONFIRMING, THE BIDDER'S COMPANY ACCEPT THE CITY'S INSURANCE REQUIREMENTS.* Pass
Confirmed

4. General Information
YEAR BUSINESS ESTABLISHED*
Pass
2017
NUMBER OF EMPLOYEES*
Pass
20 ANNUAL SALES*
Pass
$4,000,000.00
FEDERAL TAX ID*
Pass
820653249
REFERENCES*
Pass
List a minimum of three references that have purchased similar items from your business. Provide company or agency name, contact name, phone number, and email address for each reference.

17.14 [H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
Invitation For Bid - Downtown Site Furnishings Painting

Reference Sheet
Please see our attached reference sheet.

EMERGENCY CONTACT INFORMATION*
Pass
Please include the following information for the Emergency Contact • Emergency Contact
• Email
• Cell Phone
• Night Phone
• Emergency Contact: Dimitrios P Rozakis
• Email: [email protected]
• Cell Phone: 916-308-5193
• Night Phone: 916-308-5193
LIST ALL SUBCONTRACTORS TO BE USED. IF YOU WILL SUBCONTRACT PORTIONS OF THE WORK, LIST ALL SUBCONTRACTORS BELOW.

INCLUDE BUSINESS NAME, ADDRESS AND PHONE NUMBER.*
Pass
n/a

ENVIRONMENTAL CONSERVATION AND SUSTAINABLE LIVING
Pass

17.15 [H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
Invitation For Bid - Downtown Site Furnishings Painting

The City of Santa Cruz has long been an advocate for environmental conservation and sustainable living. This includes, but is not limited to, the Green Business Program, the Living Wage Ordinance, the Clean Ocean Business Program, and General Plan goals which define greenhouse gas reduction objectives. Provide information regarding environmental conservation practices, Green Business certifications, alternative fuel service vehicles, superior employee benefit policies, or other applicable policies.

We purchase recycled materials such as paper, plastics. We recycle our used buckets and safely dispose of any waste. Any left over material will be given to the city for future use. Our painting will be done with brush and roller which will lower our gas usage since a spray machine will not be used. Our teams tend to carpool together which cuts down greenhouse gases as well. All of our products are California compliant.

OPTIONAL “PIGGYBACK” CONTRACTING*
Pass
Indicate whether your business will extend the pricing, terms and conditions of this bid to other government agencies, if you are the successful bidder. Your business would be required to make this contract available to interested agencies for at least six months following the award of this contract. Interested government agencies may enter into their own contract with the successful Contractor. They may negotiate minor changes in terms and conditions.

Will your business extend the same prices, terms and conditions to other public agencies? Yes

5. City of Santa Cruz Business Tax Certificate
Contractor will maintain a current City of Santa Cruz business tax certificate if:

A. Contractor is located in the City of Santa Cruz; or
B. Contractor performs physical work in the City of Santa Cruz for 6 or more days annually; or C. Contractor uses company vehicles to deliver within the City of Santa Cruz for 6 or more days annually.

For additional information and licensing requirements, call the Revenue division at 831/420-5070.

17.16 [H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
Invitation For Bid - Downtown Site Furnishings Painting

C33 CONTRACTORS LICENSE*
Pass
Does Bidder have a C33 Painting and Decorating Contractors License from the State of California? Yes
C33 LICENSE NUMBER
Pass
Enter C33 License Number here
Maximum response length: 200 characters
1034975
C33 LICENSE EXPIRATION DATE
Pass
Enter C33 License expiration date here
Maximum response length: 200 characters
01/31/2026
DOES YOUR COMPANY HAVE A CITY OF SANTA CRUZ BUSINESS TAX CERTIFICATE?* Pass
No

17.17 [H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
Invitation For Bid - Downtown Site Furnishings Painting

6. LOCAL PREFERENCE CERTIFICATION
Local Businesses and Locally Owned Businesses must submit this certification with each bid or proposal in order to receive the 2% and additional 4% preference applied during the evaluation of any competitive process for goods, supplies, equipment, materials, services, or professional services.

Local Businesses
To qualify for the 2% local business preference, a business must meet the following criteria:

DOES THE BUSINESS HAVE AN OFFICE WITH AT LEAST ONE EMPLOYEE LOCATED IN THE CITY OF SANTA CRUZ?* Pass
No
IS THE BUSINESS CURRENT IN THE PAYMENT OF ALL TAXES, CHARGES, ASSESSMENTS, OR FEES OWED TO THE CITY OF SANTA CRUZ? * Pass
No
DOES THE BUSINESS HOLD A VALID CITY OF SANTA CRUZ BUSINESS LICENSE?* Pass
No

LOCALLY OWNED BUSINESSES
Pass
To qualify for an additional 4% locally owned business preference, a business must meet the above requirements for a local business and at least 50% of the business’ owners must live in the County of Santa Cruz.

To qualify for the locally owned business preference, list all of the business’ owners and their county of residence. • Owner Name, County

17.18 [H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
Invitation For Bid - Downtown Site Furnishings Painting

n/a
BY SUBMITTING INFORMATION FOR LOCAL PREFERENCE, I REPRESENT THAT I QUALIFY AS A (CHECK ALL THAT APPLY):* Pass
None of the above

I UNDERSTAND THAT BY SUBMITTING FALSE INFORMATION OR FAILING TO DISCLOSE MATERIAL INFORMATION IN ORDER TO QUALIFY FOR THE PREFERENCE MY BUSINESS WILL BE 1) REQUIRED TO PAY THE CITY ANY DIFFERENCE BETWEEN THE CONTRACT AMOUNT AND WHAT THE CITY’S COST WOULD HAVE BEEN IF THE CONTRACT HAD BEEN PROPERLY AWARDED, AND 2) PROHIBITED FROM

BIDDING ON ANY CITY CONTRACT OR RECEIVING ANY CITY CONTRACT FOR A PERIOD OF THREE YEARS OF THE DISCOVERY OF FACTS SUPPORTING THE SAME.*
Pass
Confirmed
ACKNOWLEDGMENT OF ADDENDA AND QUESTIONS AND ANSWERS*
Pass
In order to submit a bid, the vendor acknowledges that they have read all addenda, and questions and answers posted for this solicitation.

Confirmed

PRICE TABLES
TABLE 1
Basis of Award Items

17.19 [H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
IFB No. IFB No. PR-0126
Downtown Site Furnishings Painting
[H.B. RESTORATION INC] RESPONSE DOCUMENT REPORT
Invitation For Bid - Downtown Site Furnishings Painting

Line Item Description Unit of Measure Unit Cost No Bid
1 Decorative street light posts and fixtures lump sum $40,000.00 2 Decorative alley light posts lump sum $7,600.00
3 Sign posts lump sum $7,000.00
4 Bicycle racks and associated bollards lump sum $13,000.00 5 Historic planter fences lump sum $17,200.00
6 Backflow covers lump sum $3,500.00
TABLE 2
Supplemental Items
Line Item Description Unit of Measure Unit Cost No Bid
7 ADD ALTERNATE: Decorative bridge light posts lump sum $17,250.00 8 ADD ALTERNATE: Kiosks lump sum $24,250.00

17.20 CITY OF SANTA CRUZ

DOWNTOWN SITE FURNISHING

STANDARDS
SEPTEMBER 2022

17.21 17.22

CITY OF SANTA CRUZ
Travis Beck, Superintendent of Parks
Brian Borguno, Development Manager
Katherine Donovan, Senior Planner
Joanna Edmunds, Transportation Coordinator
Claire Gallogly, Transportation Planner
Jose Garcia, Deputy Chief of Police
Mike Godsy, Neighborhood Parks and Downtown
Field Supervisor
Daniel Gutgesell, Resource Recovery Supervisor
Jessica Hulse, Parking Services Supervisor
Lori McCammon, Neighborhood Parks and
Downtown Field Crew Leader
Bob Nelson, Resource Recovery Operations
Manager
Heather Sawyer, Superintendent of Parking Services
William Scully, Parking Services Supervisor
Richard Smith, Street Maintenance Field Supervisor
Rebecca Unitt, Economic Development Manager

STAKEHOLDERS
Kamala Allison, Downtown Management Corporation
Leadership
Sonja Brunner, Downtown Association
Emily Coonerty, Downtown Association
Zach Davis, Downtown Association
Matt Farrell, Downtown Commission
Joe Ferrara, Downtown Commission
Charles Jack, Downtown Recovery Committee
Ian McRae, Downtown Management Corporation
Leadership
Patrick Prindle, Downtown Commission Emeritus
Damani Thomas, Downtown Recovery Committee
Jorian Wilkins, Downtown Association

CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

ACKNOWLEDGEMENTS

DOWNTOWN COMMISSION MEMBERS
Carolyn Book-Kelley
Enda Brennan
Elizabeth Carr
Jennalee Dahlen
Matt Farrell (Chair)
Joe Ferrara (Vice Chair)
Daniel Nelson

PREPARED BY

17.23 THIS PAGE INTENTIONALLY LEFT BLANK

17.24 INTRODUCTION

1.1 Purpose 1

1.2 Goals 1

1.3 Downtown Plan Area 2

1.4 Authority and Relationship to Other Documents 2

1.5 City Divisions Roles and Responsibilities 5

EXISTING CONDITIONS

2.1 Introduction 9

2.2 Inventory and Analysis 9

COMMUNITY ENGAGEMENT

3.1 Introduction 15

3.2 Community Outreach 15

CITY-MANAGED SITE FURNISHING STANDARDS

4.1 Site Furnishing Categories 22

4.2 Specific Elements and Products 22

PRODUCT RESOURCES

5.1 Site Furnishing Cut Sheets 32

APPENDICES
Santa Cruz Downtown Site Furnishing Standards Survey Summary 1 2
3 4
5 6

TABLE OF CONTENTS

CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

17.25 THIS PAGE INTENTIONALLY LEFT BLANK

17.26 INTRODUCTION 1

CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

17.27 THIS PAGE INTENTIONALLY LEFT BLANK

17.28 SEPTEMBER 2022

INTRODUCTION
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 1

1.1 PURPOSE OF THE PLAN
The purpose of the City of Santa Cruz Downtown
Site Furnishing Standards (Downtown Site
Furnishing Standards) is to provide guidance to
create a cohesive aesthetic in the downtown area by
better coordinating City-owned site furnishings. This
includes benches, trash and recycling receptacles,
tree grates, bike racks, bollards, parking meter
heads and poles, lighting, and signs. Inventory and
analysis of the existing conditions and community
outreach helped inform the selection of the
furnishings in this document. As existing furnishings
are retired, City staff will use the Downtown Site
Furnishing Standards to replace the existing
infrastructure or refurbish and repaint existing
infrastructure per the color palette identified herein.

1.2 GOALS
The following goals were derived to guide the
development of the Plan:
• Reduce the visual clutter and create a unified
site furnishings palette using similar colors,
materials, and forms.
• Provide guidance for installation in the public
right-of-way.
• Improve coordination between different City
departments for site furnishing selection,
installation, and maintenance.

DOWNTOWN SANTA CRUZ

17.29 SEPTEMBER 2022

CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS
INTRODUCTION 2

1.3 DOWNTOWN AREA
The Downtown Site Furnishing
Standards apply to the following
streets in Downtown Santa Cruz:

Pacific Avenue, Front Street,
Cedar Street, and all the side
streets from Water Street to Depot
Park, as seen in Figure 1.1.

1.4 AUTHORITY AND

RELATIONSHIP TO OTHER

DOCUMENTS
The Downtown Site Furnishing
Standards report was accepted
and the standards described
herein were adopted for Cityowned site furnishings in the downtown area by the Downtown
Commission on September
22, 2022. The Downtown Site
Furnishing Standards is consistent
with and complements the
following documents.

DOWNTOWN PLAN
The Downtown Plan was originally
adopted in 1991 and amended
through January 2020. It provides
a framework for public and
private development in downtown
Santa Cruz. The Downtown Site
Furnishing Standards supports
the principles, goals, and
recommendations of the Plan.

WATER ST.

PACIFIC AVE.

FRONT ST.

CEDAR ST.

CENTER ST.

LAUREL ST.

LINCOLN ST.

LOCUST ST.

CHURCH ST.

WALNUT AVE.

SOQUEL AVE.

DEPOT
PARK

KEY MAP NOT TO SCALE
FIGURE 1.1: PROJECT STUDY AREA MAP

17.30 SEPTEMBER 2022

INTRODUCTION
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 3

DOWNTOWN SANTA CRUZ BRAND GUIDELINES
The Downtown Association of Santa Cruz recently
updated the Downtown Santa Cruz logo and
branding. The Downtown Site Furnishing Standards
sources colors from the branding guidelines.

PACIFIC AVENUE STREETSCAPE MAINTENANCE MANUAL
The Pacific Avenue Streetscape Maintenance
Manual was prepared in 1994, following a complete
rebuild of Pacific Avenue, as a manual to provide
direction on maintenance and design intent for
Pacific Avenue, including plant materials, street
furniture, specialty items, lighting and electrical, and paving. The Downtown Site Furnishing Standards is
consistent with and furthers the intent of the manual.

The standards herein will replace the street furniture
standards found in the Appendix, and shall apply to
Pacific Avenue and the streets shown on Figure 1.1.

The manual also describes the design intent for the
furnishings.
“The design intent for the furnishings was to
locate them all within a single corridor or zone
along the sidewalk and in such a fashion to
create places to sit and tarry without interfering
with pedestrian movement or cafe seating.

All furnishings are located along a common
centerline shared with the street trees and
streetlights next to the street edge.”
The standards in this document will replace existing
furnishings and keep the design intent in place.

DOWNTOWN SANTA CRUZ

17.31 SEPTEMBER 2022

CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS
INTRODUCTION 4

WAYFINDING DESIGN
The Downtown Site Furnishing Standards
complement the wayfinding signage design
implemented in 2019 and incorporate the colors
selected in that project.

17.32 SEPTEMBER 2022

INTRODUCTION
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 5

1.5 CITY DIVISIONS ROLES AND

RESPONSIBILITIES
Several City departments and other entities all work
in unison to keep downtown Santa Cruz a lively,
beautiful, and functioning place that serves as the
central focus of the community. The departments
below have responsibility for managing elements of
downtown furnishings:
• Public Works Sanitation
• Public Works Parking
• Public Works Streets
• Parks and Recreation
• Economic Development
These departments currently provide base level
of services defined in the Baseline Level of
Services Document. Services are described for
each department including public trash receptacle
maintenance, sidewalk sweeping and pressure
washing, etc. The Pacific Avenue Streetscape
Maintenance Manual also includes guidance on City
maintenance activities as envisioned immediately
after the reconstruction of downtown following the
1989 earthquake.

DOWNTOWN SANTA CRUZ

17.33 THIS PAGE INTENTIONALLY LEFT BLANK

17.34 CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS EXISTING CONDITIONS 2

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17.36 SEPTEMBER 2022

EXISTING CONDITIONS
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 9

2.1 INTRODUCTION
This section discusses the existing conditions
pertaining to site furnishings within the study area.

2.2 INVENTORY & ANALYSIS
The following existing site furnishings were
observed during a site visit in February 2020 in
addition to feedback provided by the City:
• benches
• bike racks
• bollards
• garbage cans
• lighting
• meter heads and poles
• miscellaneous
• signage
• tree grates
• drinking fountains
The collage on pages 10-11 shows the existing site
furnishings that can be found in the study area.

As seen in the photos, there are several different
products for the same site furnishing. For example,
there are eight different types of bike racks and six
different types of trash cans. This document aims to
provide direction so that eventually there will be one
unified palette that speaks to the character of Santa
Cruz.

DOWNTOWN SANTA CRUZ

17.37 SEPTEMBER 2022
EXISTING CONDITIONS 10CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

EXISTING SITE FURNISHINGS

17.38 SEPTEMBER 2022

EXISTING CONDITIONS
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 11

17.39 THIS PAGE INTENTIONALLY LEFT BLANK

17.40 CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS COMMUNITY ENGAGEMENT 3

17.41 THIS PAGE INTENTIONALLY LEFT BLANK

17.42 SEPTEMBER 2022

COMMUNITY ENGAGEMENT
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 15

3.1 INTRODUCTION
The City of Santa Cruz and RRM Design Group
used various strategies to gather input from local
residents, employees, and visitors around the
downtown area on the community’s preference for
various site furnishings and landscaping.

3.2 COMMUNITY OUTREACH

STAKEHOLDER INTERVIEWS
Stakeholder meetings with key city staff and
business owners were conducted to gather input
on issues and concerns regarding furnishings,
maintenance, durability, costs, users, design and
safety. Stakeholder feedback assisted in providing
direction on furnishing selection, in addition to input gathered from community outreach.

SURVEY AND POP-UP WORKSHOP
In order to understand the community’s wishes for
future site furnishings, the City conducted an online
survey from December 15, 2021 to February 15,
2022 which reached 898 participants. The survey
consisted of 18 questions centered on participant
information, downtown Santa Cruz character,
opinion on a variety of furnishing styles, materials
and colors, and streetscape design preferences.

The questions used in the survey were organized
onto boards and presented as an interactive
exercise with tape dots identifying preferences
at a pop-up workshop. This pop-up was held on
Wednesday, January 12, 2022 from 1:00 p.m. to
5:00 p.m. at the Downtown Farmers Market. Eightythree people participated. POP-UP AT THE DOWNTOWN FARMERS MARKET

17.43 SEPTEMBER 2022
COMMUNITY ENGAGEMENT 16CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

OUTREACH FINDINGS
A list of preferred street furnishings was generated
based on the online and in-person responses.

Questions addressed furnishing types, styles,
colors, materials, locations, and how the participants
interact with the existing street furnishings in
Downtown Santa Cruz. The following summarizes
the questions and responses received.

The greatest number of online participants selected
‘Uniquely Santa Cruz’ (47%) and ‘Historic’ (37%
as favorite characteristics about Downtown Santa
Cruz’s style. Responses from the pop-up workshop
varied slightly from the online survey with inperson participants choosing ‘Artistic’ (38%) and an ‘Eclectic Mix of Interesting Styles’ (37%) as the top
characteristics about Downtown Santa Cruz.

When asked how historic character should be
included in the Downtown infrastructure, both online
(73%) and in-person (90%) agreed there should be
a mix of historic and contemporary styles to balance
old and new.

When asked whether site furnishings (benches,
trash receptacles, bike racks, etc.) should be of
the same family of furnishings (same style and
materials) or if they should be different, 54% of
online and in-person participants agreed they can
be different to provide a variety. FURNISHINGS SHOWN ARE PART OF A FAMILY OR GROUP OF FURNISHINGS INCORPORATING SIMILAR STYLE, COLORS, AND MATERIALS.

UNIQUELY SANTA CRUZ

HISTORIC

ARTISTIC

ECLECTIC MIX OF INTERESTING STYLES

BEACH-TOWN

PARK-LIKE ENVIRONMENT

HIP AND URBAN

WHAT ARE YOUR FAVORITE CHARACTERISTICS ABOUT DOWNTOWN SANTA CRUZ’S STYLE?
✅
✅

17.44 SEPTEMBER 2022

COMMUNITY ENGAGEMENT
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 17

COLORFUL BIKE U-SHAPE/ HOOP
RACKS

EXISTING LAMP POSTS AND
LIGHTS

INTERACTIVE MUSIC

FEATURES

GAMES SCULPTURES

PLANTER FENCE

FESTOON OVERHEAD CATENARY

IRREGULAR LOOP
The survey and pop-up workshop asked participants
to choose their streetscape preferences regarding
lighting. A majority of participants, both online and
in-person, voted that they liked the existing lights
and to keep the existing style of lighting with the
addition of festoon and overhead lighting.

Other elements were included in the survey to
improve the look of Downtown, these included
sculptures, planters, kinetic interactive elements,
games, and interactive music features. Online
participants favored ‘Sculptures’ (63%) and
‘Standard Style Planters’ (57%) as additional
amenities to include Downtown. In-person
responses also suggested ‘Interactive Music
Features’ (37%) as a preferred amenity.

The greatest number of participants, both online
(40%) and in-person (46%), ranked the historic
‘Planter Fence’ as their favorite over the other
typical tree planters in the Downtown area, including
tree grates, raised curb tree well, raised curb with
fence, and flush planters.

The greatest number of online participants preferred
‘Colorful Bike Racks’ and ‘U-Shape/Hoop’(28%
equally). Participants from the pop-up workshop
indicated their preference for ‘Irregular Loop’ (39%)
followed by ‘U-Shape/Hoop’ (33%).

17.45 SEPTEMBER 2022
COMMUNITY ENGAGEMENT 18CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS Participants were provided an array of benches
to rank their top two choices. Online participants
expressed a preference for ‘Traditional Wood and
Steel’ (35%), ‘Wood Slat’ (29%) and the ‘Metal
Powdercoat’ (25%) bench. In-person responses
ranked ‘Traditional Wood and Steel’ (40%), ‘Wood
Slat’ (28%) and Multicolor (24%) bench.

Online survey responses favored ‘Black Metal’
(36%) and ‘Wood Batten’ (36%) trash receptacles
while ‘Color with Pattern’ (33%) and ‘Standard
Square with Wood’ (29%) were favored by
participants at the pop-up workshop.

The online survey asked participants about other
elements that could improve the look of downtown
in an “other” category. Main ideas and comments
generated are categorized below:
• Creation of more car-free public space
• Inclusion of space for outdoor dining,
farmer’s market, outdoor vending, and street
performance
• Concerns about safety and cleanliness
• Concerns about the impacts of homelessness
• A desire for shaded seating and more
landscaping
• Support for more art and interactive art
• Support for permanent outdoor dining areas
The complete outreach summary and comments
can be referenced in the Appendix.

TRADITIONAL WOOD

AND STEEL

WOOD SLAT BENCH METAL POWDER COAT
BENCH

COLOR WITH PATTERN STANDARD SQUARE WITH WOOD

BLACK METAL WOOD BATTEN

17.46 SEPTEMBER 2022

COMMUNITY ENGAGEMENT
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 19 The results and feedback were informative and
valuable in guiding the selection of furnishings
for the Downtown Site Furnishing Standards.

Chapter 4 identifies the selected mix of historic and
contemporary styles that help create a look that is
unique to Santa Cruz, retaining the historic elements
that were most strongly preferred by the community.

Furnishings were also evaluated and supported by
staff for their utility and durability.

17.47 THIS PAGE INTENTIONALLY LEFT BLANK

17.48 CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 4 CITY-MANAGED SITE

FURNISHING STANDARDS

17.49 SEPTEMBER 2022
CITY MANAGED INFRASTRUCTURE STANDARDS 22CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

4.1 SITE FURNISHING CATEGORIES
One of the main goals of the Downtown Site
Furnishing Standards is to reduce the visual clutter
and create a unified site furnishings palette using
similar colors, materials, and forms. While some of
the following furnishings aren’t all from the same
family or manufacturer, a common color palette ties
the wayfinding signage and furnishings together.

Visual clutter will be reduced when all furnishings
have been replaced with the new standards in this
document. The standard furnishings herein were
carefully selected based on community feedback,
stakeholder comments, and staff input. Design
intent, color palette, durability, cost, maintenance,
and other requirements were also evaluated in the
final selection.

Furnishings in the public realm should be installed
as existing furnishings need to be replaced or if
funding is designated for installation. Light poles,
and parking meter poles should be painted as soon
as possible.

Private development that creates public spaces,
such as paseos, may follow the standards to unify
the downtown character through furnishings, and
may also use the complementary color palette in
Figure 4.1. These recommendations would also
be well suited for the connections between the
Riverwalk and Front Street with future development
to further enhance the visual cohesion in the
Downtown.

4.2 COLOR

COLOR PALETTE
Figure 4.1 shows the color palette that was used
for the city’s wayfinding signage program. The
site furnishings draw from this same palette as
a way to unify street infrastructure. A majority of
the furnishings are using the primary color navy
blue (Pantone 539C). The lighting is using the
secondary color Las Palmas Blue. There is also an
opportunity to create character at specific nodes,
plazas, intersections, and paseos by using the same
furnishings, but choosing an alternative color in the
complementary color palette. These areas can add
a unique identity to each space while maintaining
the cohesive character of Downtown. The city
should look at identifying where alternative colors
could be used. Figure 4.1 identifies the Downtown
Streetscape primary and secondary color locations,
as well as possible plazas and paseos identified in
the Downtown Plan where complimentary colors
may be used.

The color palette on the next page includes RAL
numbers for powder coated steel, as well as
Mathew’s Paint colors, and their associated RGB
and HEX values. There is no direct correlation
between Matthews Paint codes compared to these
RAL numbers, hence the minor difference in the
color that may be noticed after production.

17.50 SEPTEMBER 2022

CITY MANAGED INFRASTRUCTURE STANDARDS
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 23 FIGURE 4.1: SITE FURNISHING COLOR PALETTE
PANTONE 539C

DOWNTOWN STREETS WITH PRIMARY

AND SECONDARY COLOR PALETTE

DOWNTOWN ALLEYS OR PASEOS WITH

COMPLEMENTARY COLORS

DOWNTOWN PLAZAS WITH

COMPLEMENTARY COLORS

LAS PALMAS
BLUE

CIEL BLUE

PRIMARY COLOR

COLORS RGB VALUE
0, 38, 58
73, 161, 188
195, 89, 65
239, 168, 0
RAL 5012
RAL 1034
RAL 4007
RAL 7045
RAL 6027
RAL 5020
RAL 2001
RAL 5011
134, 60, 89
149, 143, 140
122, 205, 185
59, 84, 92

HEX NUMBER
#00263A
#3B545C
#49A1BC
#C35941
#EFA800
#863C59
#958F8C
#7ACDB9

COMPLEMENTARY COLORS SECONDARY COLOR

MATTHEWS PAINTS

SOUTHERN CLAY

CALLIOPE

MARSALA

PANSAUCE

JUST GREY
MILKY

TURQUOISE
WATER ST.

PACIFIC AVE.

FRONT ST.

CEDAR ST.

CENTER ST.

LAUREL ST.

LINCOLN ST.

LOCUST ST.

CHURCH ST.

WALNUT AVE.

SOQUEL AVE.

DEPOT
PARK

KEY MAP

NOT TO SCALE
FIGURE 4.2: COLOR PALETTE LOCATIONS
*
* *
*
**

17.51 SEPTEMBER 2022
CITY MANAGED INFRASTRUCTURE STANDARDS 24CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

4.3 SITE FURNISHING STANDARDS
The following furnishings shall be used as the city
standard when replacing existing, or siting new
furnishings.

BENCHES
MANUFACTURER: Street Furniture
WEBSITE: https://streetfurniture.com/us/
MODEL: Classic Promenade Seat
BATTEN: Aluminum Woodgrain in Bush Cherry
COLOR: Color to match Pantone 539C, RAL: 5011
MOUNTING: Arch
SIZE: Custom 58”

TRASH AND RECYCLING RECEPTACLES
MANUFACTURER: SECURR
WEBSITE: www.trash-cans.com
MODEL: CG35 Trash
FINISH: Powder Coated
COLOR: Trash color: Just Gray (RAL: 7045), Recycle
color: Ciel Blue (RAL: 5012).

SIZE: 23 in(W) x 51 in(H) x 27 in (D)
OPTIONAL ADD ON: Consider vinyl wraps through art
program

TRASH RECEPTACLE

BENCH ARMREST AND LEGS

RECYCLING RECEPTACLE

BATTEN SLATS

17.52 SEPTEMBER 2022

CITY MANAGED INFRASTRUCTURE STANDARDS
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 25

BIKE RACKS
MANUFACTURER: MADRAX
WEBSITE: https://www.madrax.com
MODEL: U Bike Rack (UX238)
FINISH: Powder coated, surface mount
COLOR: Color to match Pantone 539C, RAL: 5011
SIZE: 2-3/8” tube / 20”w x 34”h

BIKE LOCKER
MANUFACTURER: eLock Technologies
WEBSITE: https://www.bikelink.org
MODEL: G6-Rev2
FINISH: Exterior Frame, Roof and Doors: Perf 16
gauge 304 Stainless Steel with #4 finish
INTERIOR: G90 galvanized steel
Optional - Powered Coated custom color finish

BIKE RACK

17.53 SEPTEMBER 2022
CITY MANAGED INFRASTRUCTURE STANDARDS 26CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

TREE GRATE
MANUFACTURER: Neenah Foundry
WEBSITE: https://groupnei.com/
MODEL: R8710 (Public Works City Standard)
FINISH: Cast iron with u-frame and access hole
SIZE: 36” X 36”, 48” x 48”

DRINKING FOUNTAIN
MANUFACTURER: ELKAY
WEBSITE: https://www.elkay.com/us/en.html
MODEL: LK4420BF1UDB Elkay Outdoor ezH2O
Upper Bottle Filling Station Bi-Level, Pedestal with
Pet Station Non-Filtered Non-Refrigerated
FINISH: Powder-coated steel
COLOR: Gray

17.54 SEPTEMBER 2022

CITY MANAGED INFRASTRUCTURE STANDARDS
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 27

PARKING METERS
Parking meter to match new upgraded digital
option.

COLOR: Parking meters attached to light, light post
color to be Las Palmas Blue.

PARKING METER POST

PARKING METER POST ATTACHED TO LIGHT POST

17.55 SEPTEMBER 2022
CITY MANAGED INFRASTRUCTURE STANDARDS 28CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

LIGHT POSTS
MANUFACTURER: SPRING CITY ELECTRICAL

MANUFACTURING COMPANY
WEBSITE: https://www.springcity.com/
MODEL: Madison Steel
FINISH: Powder-coated steel
COLOR: Las Palmas Blue

LIGHT POST

FESTOON LIGHTS
Festoon lights to match existing. Connect to existing light posts for power when possible.

COLOR: Cord black to match existing, 3000K LED
light fixture

17.56 SEPTEMBER 2022

CITY MANAGED INFRASTRUCTURE STANDARDS
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 29

HISTORIC PLANTER FENCE
MANUFACTURER: Existing historic fence
MATERIAL: Bronze and steel
COLOR: Repaint existing historic fence to match
Pantone 539C (RAL:5011), polish bronze

PLANTER FENCE

PLANTER FENCE

ARTISTIC PLANTER FENCE
MANUFACTURER: Fabricated by local artists
MATERIAL: Weathered steel

REPLICA PLANTER FENCE
MANUFACTURER: Ironage Designs or approved equal
WEBSITE: https://www.ironagegrates.com/
MODEL: Custom, see Chapter 5 for details and
dimensions
MATERIAL: Powder coated steel
COLOR: Pantone 539C (RAL:5011)

17.57 SEPTEMBER 2022
CITY MANAGED INFRASTRUCTURE STANDARDS 30CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

ADDITIONAL FURNISHINGS TO ENHANCE THE STREETSCAPE
In addition to standardized streetscape furnishings,
there is opportunity to enhance Downtown with
whimsical and playful elements to inspire play,
creativity, and interactive pieces. The community
has expressed interest in the City identifying
appropriate locations and interactive features to
implement Downtown.

Some recommended sources and manufacturers
that have products in this style are listed below:
• Local artists through the Santa Cruz Arts
Commission
• Richter Spielgeräte for acoustic, optical, playful
competition, and moving sculptural pieces
(https://www.richter-spielgeraete.de/en/playgroundequipment/products/) • Goric for sculptural, sensory, and sound
products (https://goric.com/products/)

INTERACTIVE MUSIC FEATURES GAMES

MOVING SCULPTURES SCULPTURES

17.58 CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS PRODUCT RESOURCES 5

17.59 SEPTEMBER 2022
PRODUCT RESOURCES 32CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS BENCH

5.1 SITE FURNISHING CUT SHEETS

17.60 SEPTEMBER 2022

PRODUCT RESOURCES
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 33

BENCH (CONTINUED)

17.61 SEPTEMBER 2022
PRODUCT RESOURCES 34CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 14.0

22.8 6.0

50.8 25.9

18.000

30.0 30.0

18.0 4.0
1/2" J BOLTSSUNK IN CONCRETEPROTRUDES 1"(ANCHOR BOLTS OPTIONAL)

REBAR RECOMMENDED

IN CONCRETE PAD
NOTES:

GALVANNEALED STEEL CONTRUCTION. •STAINLESS STEEL HINGE. •U.V. RESISTANT POWDER COAT FINISH. •CUSTOM OPENINGS AVAILABLE. •MULTIPLE LATCH OPTIONS. • 1390 S. MILLIKEN AVE
ONTARIO CA 91761

DO NOT SCALE DRAWING
CG35
SHEET 1 OF 1

D MOORE
JCERDA
UNLESS OTHERWISE SPECIFIED:

SCALE: 1:24 WEIGHT:

REV
TITLE:

SIZE
A

NAME DATE
DRAWN

CHECKED
ENG APPR.

MFG APPR.

Q.A.

COMMENTS: (909) 605-0538
(909) 605-7780
PHONE:

FAX:

DIMENSIONS ARE IN INCHESTOLERANCES:FRACTIONAL
www.securr.com
.015
ANGULAR: MACH BEND
TWO PLACE DECIMAL .020
THREE PLACE DECIMAL .010
5 4 3 2 1
THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFsecurr. ANY

REPRODUCTION IN PART OR AS A WHOLEWITHOUT THE WRITTEN PERMISSION OF securr IS
PROHIBITED.

PROPRIETARY AND CONFIDENTIAL

TRASH AND RECYCLING RECEPTACLES

17.62 SEPTEMBER 2022

PRODUCT RESOURCES
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 35

BIKE RACKS

CONCRETE
SPIKE
3" X 6" X 3/8" THICK
2 EA. 7/16" SQ. HOLE TYP. 14" MIN.

CONCRETE

ANCHOR ROD

IN GROUND MOUNT (IG)
2 3/8" STEEL TUBING
30"
44"
27 5/8"±1/2"
34"
GRADE

CHECK DESIRED MOUNT

SURFACE FLANGE MOUNT (SF)
PRODUCT: UX238-IG(SF)
DESCRIPTION: 'U' BIKE RACK
2 BIKE, SURFACE OR IN GROUND MOUNT
DATE: 10-5-18
ENG: SMC
NOTES:

1. INSTALL BIKE RACKS ACCORDING TO MANUFACTURER'S SPECIFICATIONS.

2. CONSULTANT TO SELECT COLOR (FINISH), SEE MANUFACTURER'S SPECIFICATIONS.

3. SEE SITE PLAN FOR LOCATION OR CONSULT OWNER.

CONFIDENTIAL DRAWING AND INFORMATION IS NOT TO BE COPIED OR DISCLOSED TO OTHERS WITHOUT THE CONSENT OF GRABER MANUFACTURING, INC.

SPECIFICATIONS ARE SUBJECT TO CHANGE WITHOUT NOTICE.
©2018 GRABER MANUFACTURING, INC. ALL PROPRIETARY RIGHTS RESERVED.

MADRAX DIVISION
GRABER MANUFACTURING, INC.
1080 UNIEK DRIVE
WAUNAKEE, WI 53597
P(800) 448-7931, P(608) 849-1080, F(608) 849-1081
WWW.MADRAX.COM, E-MAIL: [email protected]

17.63 SEPTEMBER 2022
PRODUCT RESOURCES 36CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

BIKE RACK INSTALLATION

17.64 SEPTEMBER 2022

PRODUCT RESOURCES
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 37

BIKE LOCKER CUT SHEET
Gen 7 eLocker
Plan View
Front Elevation
52”82”
31”
36”
Electronics
• FCC Certified Bluetooth 5 LE Module• 10-year battery life without solar or line power• Door open sensor• Vandal-resistant user interface• Accelerometer to detect possible vandalism and send alerts
• Latch pawl position sensors
Firmware
• Interfaces via Bluetooth with BikeLink App, K4
Kiosk, and G7 UI Module.
• Capable of interfacing with other apps and
Bluetooth devices
• Operates latches• Generates accelerometer (tampering), low battery, and door open alerts
• If someone closes the latch when door is open,
firmware will reopen the latch so door can beclosed
Installation &Modularity Features• Can be shipped fully assembled or flat packed• Large mechanically mounted custom number and instructions plate at each door
• Bolted interconnection system eliminates unsightly gaps when creating banks of multiple lockers
• All components are individually replaceable using simple hand tools
• Deformed shank hammer-driven anchors standard• Entire door designed as simple electronics warranty replacement unit
Override Access & Egress• High-security mechanical cylinder lock for non-electronic access
• Internal emergency mechanical latch release
• Administrative app access
Security Features• Interior nylon-sheathed internal hardened steel security chain for user-supplied lock
• Two 3000 lb rated automotive latches per door provide extreme pry resistance
• 16G double wall door resists pry, puncture, and cutting attacks
• No exterior fasteners• No exposed latch bars to invite tampering• Proprietary security screws deter vandalism from the inside
• Software security token system prevents hacking using a fraudulent app
• 14G stainless steel continuous piano hinge• All stainless steel exterior with smooth welded corners• Visibility for monitoring: bike logo perforated exterior side panels and perforated door panels

BIKE LOCKERS

17.65 SEPTEMBER 2022
PRODUCT RESOURCES 38CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

TREE GRATE

17.66 SEPTEMBER 2022

PRODUCT RESOURCES
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 39

PLANTER FENCE
-1855-01.dwg, L-1, Sep 12, 2022 11:12am, aburr \\corp\rrm\on-site\1800\1855-01-UR19-Santa-Cruz-Downtown-Design-Standards\Landscape-Architecture\Task-L2-ConDocs\Sheet-Files\LC PROJECT MANAGER DRAWN BY PROJECT NUMBER CHECKED BY SEPTEMBER 2022 SHEET1855-01-UR19 NO. DATE REVISION DATE

SANTA CRUZ
323 Church St. Santa Cruz, CA 95060

CONSULTANT
AGENCY

CONCEPTS
rrmdesign.com | (805) 963-8283
L-1

PLANTER FENCE DETAIL

LWAB LW

RECTANGUALR PLANTER
1/2" = 1'-0"
8 FENCE SIDE A
1'-1"

BACK OF CURB
59"
5'-8"
7 POST AND PANEL

CONNECTION
3 FENCE SIDE B
1 2" CLR. TO POST
9 POST FOOT
1 RRM-SA4-04

RECTANGULAR CURVED EDGE
1/2" = 1'-0"
5'-8"
3 FENCE SIDE B
8 FENCE SIDE A

4.5"
6 CURVED PANEL
7 POST AND PANEL

CONNECTION
59"
4'-6"
3'-8"

BACK OF CURB
1 2" CLR. TO POST
9 POST FOOT
2 RRM-SA4-06

SQUARE CURVED EDGE
1/2" = 1'-0"
4' 8"

47.5"
8 FENCE SIDE A
6 CURVED PANEL
7 POST AND PANEL

CONNECTION
2'-8"

BACK OF CURB
3'-6"
8 FENCE SIDE A
9 POST FOOT
5 RRM-SA4-05

SQUARE PLANTER
1/2" = 1'-0"
4'-9"

4.5"

47.5"

BACK OF CURB

FENCE PANEL
7 POST AND PANEL

CONNECTION
8 FENCE SIDE A
8 FENCE SIDE A
9 POST FOOT
4 RRM-SA4-08

CURVED PANEL
1 1/2" = 1'-0"
1'-5"
1 14"
1"
1 12" 12"

FASTEN TO

WELDED PANEL

WELD TO
2" Ø POST
7 ENLARGEMENTS NOT TO SCALE

WELDED CORNER TAB
2" Ø POST
PANEL FASTENERS:

0.25-20 UNC X .75" S/S

BUTTON HEAD SECURITY
SCREWS, JAM NUTS ANDSMALL Ø WASHERS

CURVED PANEL CONNECTION
1" SQ. STEEL POST

SEE ENLARGEMENT

SEE ENLARGEMENT
6 RRM-SA4-09

POST AND PANEL CONNECTION
3" = 1'-0"

DUCT IRON PANEL
PANEL FASTENERS:

0.25-20UNC X .75" S/S

BUTTON HEAD SECURITY

SCREWS,
JAM NUTS AND SMALL Ø

WASHERS
2" Ø STEEL PIPE TO

FIT OVER POST
SLEEVE
1" SQ. STEEL POST

CORNER TABS WELDED TO
2" Ø STEEL PIPE

TYPICAL PLAN VIEW

TYPICAL SECTION
BACK OF CONC. CURB
1" SQ. STEEL POST SHALL BE MIN.
12"-30" BELOW FINISH GRADE OF

PLANTER

FEET WELDED TOPOST
9 9 POST FOOT
7 RRM-SA4-28

FENCE SIDE B
1 1/2" = 1'-0"
59"
1' -1" TYP.

WELDED RECTANGULAR TABS FOR SIDE B ENLARGEMENTS NOT TO SCALE

WELDED DUCTILE IRON PANEL IRON POST CAP
2" Ø STEEL POST
1"
1 12" 12"

WELD TO
2" Ø POST
5"

FASTEN TO

WELDED PANEL
1 2" CLR. TO POSTS
1 2
"
1 4
"
2"

WELDS TO

PANEL SHALL BE
ALL ALONG TABS 4'-8" 1"
SEE

ENLARGMENTS
7 POST AND PANEL

CONNECTION
3 RRM-SA4-11

FENCE SIDE A
1 1/2" = 1'-0"
+/- 4.5" TREE WELL CURB

SEE ENLARGEMENT
2 12"
2 12"
3 16
"
CL
2 516"

WELDED RECTANGULAR TABS FOR SIDE A

WELDED DUCTILE IRON PANEL

IRON POST CAP
2" DIA. STEEL POST

47.5" 4.5"
2" DIA. STEEL
POST
1 2" CLR. TO POSTS

RECTANGULAR TABS ONLY USED

AT CORNERS ON FENCE SIDE A

ENLARGEMENT NOT TO SCALE
SEE

ENLARGMENTS
ON DETAIL NO. 3
9 8
RRM-SA4-29

POST FOOT
3" = 1'-0"
2 12" 1 34"
7 8
"
4 12"

SEE ENLARGEMENTS
WELDED TO 2" Ø POST
1/2" X 1-3/4" FOOT SMOOTH

CONTINOIUS WELD
34 "

ENLARGEMENTS NOT TO SCALE

FRONT TOP

OPTIONAL BOLT MOUNT HOLE
34 "
1 58"
1" Ø 12"-30" BELOW PLANTER
2" Ø POST
1" SQ. STEEL POST
9 RRM-SA4-30

17.67 SEPTEMBER 2022
PRODUCT RESOURCES 40CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

DRINKING FOUNTAIN

SPECIFICATIONS
Elkay Outdoor ezH2O Upper Bottle Filling Station Bi-Level Pedestal with Pet Station Non-Filtered Non-Refrigerated Model LK4420BF1UDB
In keeping with our policy of continuing product improvement, Elkay reserves the right to change product specifications without notice. Please visit elkay.com for the most current version of Elkay product specification sheets. This specification describes an Elkay product with design, quality, and functional benefits to the user.

When making a comparison of other producers’ offerings, be certain these features are not overlooked.

Elkay REV 04222022 1333 Butterfield Road, Suite 200 © 2022 Page 1 LK4420BF1UDB Downers Grove, IL 60515 LK4420BF1UDB_spec.pdf

PRODUCT SPECIFICATIONS
Elkay Outdoor ezH2O® Upper Bottle Filling Station Bi-Level, Pedestal with Pet Station Non-Filtered Non-Refrigerated. Features shall include 316 Stainless, Heavy Duty Vandal Resistant, Laminar Flow, Pet Fountain. Furnished with Vandal Resistant bubbler. Mechanical Front Bubbler Button activation. Product shall be Floor Mount/Freestanding, for Outdoor applications, serving 2 station(s). Unit shall be lead-free design which is certified to NSF/ANSI 61 & 372 (lead free) and meets Federal and State low-lead requirements.

Special Features: 316 Stainless, Heavy Duty Vandal
Resistant, Laminar Flow, Pet Fountain
Finish: Beige (BGE), Black (BK), Blue (BLU),
Brown (BRN), Evergreen (EVG),
Gray (GRY), Orange (ORN),
Powder Coat (12 Color Options) ,
Purple (PUR), Red (RED),
Terracotta (TER), White (WHT),
Yellow (YLW)
Power: No Electrical Required
Bubbler Style: Vandal Resistant
Activation by: Mechanical Front Bubbler Button
Mounting Type: Floor Mount/Freestanding
Chilling Capacity: Non-refrigerated
Dimensions (L x W x H): 26" x 31" x 64"
Approx. Shipping Weight: 205 lbs.

Installation Location: Outdoor
No. of Stations Served: 2
**When used in non-temperature controlled environments, unit(s) must be adequately winterized and/or protected from extreme heat to prevent damage where climates dictate.

Special Note: Bottle Filler Stations 1 (Upper), Bubbler Stations 1 (Low), Choose from 12 color options
 Mechanically-Activated bubbler continues to supply water in event of service disruptions.
 Laminar flow provides clean fill with minimal splash.  Base material constructed from marine-grade 316 stainless steel provides the ultimate corrosion protection from even the most corrosive elements.
 Pet Fountain: Features slow drainage for easy drinking.

Included with Product: Outdoor Bottle Filler
Ships in one box.

AMERICAN PRIDE. A LIFETIME TRADITION.

Like your family, the Elkay family has values and traditions that endure. For almost a century, Elkay has been a family-owned and operated company, providing thousands of jobs that support our families and communities.

PRODUCT COMPLIANCE
ADA & ICC A117.1
ASME A112.19.3/CSA B45.4
Buy American Act
GreenSpec®
NSF/ANSI 61 & 372 (lead free)

Complies with ADA & ICC A117.1 accessibility requirements when installed according to the requirements outlined in these standards. Installation may require additional components and/or construction features to be fully compliant. Consult the local Authority Having Jurisdiction if necessary.

Installation Instructions (PDF)
Warranty pertains to drinking water applications only. Nondrinking water applications are not covered under warranty.

Warranty (PDF)
PART:________________________________QTY: _____________ PROJECT:______________________________________________
CONTACT:______________________________________________
DATE:__________________________________________________ NOTES:_________________________________________________ APPROVAL:_____________________________________________

17.68 SEPTEMBER 2022

PRODUCT RESOURCES
CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS 41

DRINKING FOUNTAIN (CONTINUED)

SPECIFICATIONS
Elkay Outdoor ezH2O Upper Bottle Filling Station Bi-Level Pedestal with Pet Station Non-Filtered Non-Refrigerated Model LK4420BF1UDB
In keeping with our policy of continuing product improvement, Elkay reserves the right to change product specifications without notice. Please visit elkay.com for the most current version of Elkay product specification sheets. This specification describes an Elkay product with design, quality, and functional benefits to the user.

When making a comparison of other producers’ offerings, be certain these features are not overlooked.

Elkay REV 04222022 1333 Butterfield Road, Suite 200 © 2022 Page 2 LK4420BF1UDB Downers Grove, IL 60515 LK4420BF1UDB_spec.pdf Optional Accessories
LK4471LHB Locking Hose Bib
Spec Sheet (PDF)
97890C Accessory - Direct Bury Adaptor
Spec Sheet (PDF)
4481FP Outdoor Bottle Filler Foot Pedal Accessory
Spec Sheet (PDF)

17.69 SEPTEMBER 2022
PRODUCT RESOURCES 42CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS

SPECIFICATIONS
Elkay Outdoor ezH2O Upper Bottle Filling Station Bi-Level Pedestal with Pet Station Non-Filtered Non-Refrigerated Model LK4420BF1UDB
In keeping with our policy of continuing product improvement, Elkay reserves the right to change product specifications without notice. Please visit elkay.com for the most current version of Elkay product specification sheets. This specification describes an Elkay product with design, quality, and functional benefits to the user.

When making a comparison of other producers’ offerings, be certain these features are not overlooked.

Elkay REV 04222022 1333 Butterfield Road, Suite 200 © 2022 Page 3 LK4420BF1UDB Downers Grove, IL 60515 LK4420BF1UDB_spec.pdf

DRINKING FOUNTAIN (CONTINUED)

17.70 CITY OF SANTA CRUZ DOWNTOWN SITE FURNISHING STANDARDS APPENDICES 6

17.71 THIS PAGE INTENTIONALLY LEFT BLANK

17.72 WORKSHOP AND SURVEY

INPUT SUMMARY
Prepared for:

City of Santa Cruz
Prepared by:

RRM Design Group
Downtown Design Standards
City of Santa Cruz, CA

17.73 Workshop And Survey Input Summary
City of Santa Cruz 2
TABLE OF CONTENTS February 2022
1: Introduction........................................................................................................................................ 3 2: Survey and Pop-Up Workshop Input Summary.......................................................................... 4 Appendix A: Combined Survey and Pop-Up Workshop Feedback

17.74 Downtown Design Standards
City of Santa Cruz 3
1: INTRODUCTION
The City has embarked upon development of design standards for City managed infrastructure in the Downtown area that will result in a more user-friendly, flexible, and quality Downtown with standards for benches, bike racks, garbage/recycling receptacles, signage, light fixtures, tree planters and tree gates that will serve as an effective tool to implement the community’s vision to create a more cohesive design for the Downtown. The questions and image choices in the following survey and pop-up workshop asked participants’ opinion on a variety of furnishing styles, materials, and colors. The options are meant to represent different stylistic choices (historic, traditional, modern etc.), but are not specific furnishings the City will choose from.

In order to hear the community’s thoughts on City managed infrastructure in the Downtown area, the City conducted an online survey community pop-up workshop. An online survey was available from December 15, 2021, until February 15, 2022, and reached 898 participants.

The questions used in the survey were organized onto boards and presented as an interactive exercise with tape dots identifying preferences. There were 83 people that participated in the pop-up workshop held Wednesday, January 12, 2022 from 1:00 pm to 5:00 pm at the Downtown Farmer’s Market.

Section 2 provides a review of the survey questions, followed by a summary of responses and community preferences.

Detailed survey and pop-up responses are presented in Appendix A and B, respectively.

Appendix C shows a side-by-side comparison of the two data sets.

Workshop And Survey Input Summary

17.75 City of Santa Cruz
Workshop And Survey Input Summary
City of Santa Cruz 4
2: ONLINE SURVEY AND POP-UP

WORKSHOP INPUT SUMMARY
The survey was posted on the project website from December 15, 2021, until February 15, 2022 and received 898 responses. The survey consisted of 18 questions designed to get input on the following:
• Orientation of Survey Participants (Questions 1 and 2) • Downtown Santa Cruz Character (Questions 3 and 4)
• Street Furnishing Preferences (Questions 5 through 13) • Streetscape Design Preferences (Questions 14 through 18) Similarly, a pop-up workshop was held on Wednesday, January 12, 2022 from 1:00 pm to 5:00 pm at the Downtown Farmer’s Market with approximately 83 participants. The pop-up workshop included a series of boards displaying a variety of options for City-managed infrastructure in the Downtown area. Participants indicated their preferences by placing dots on the series of boards.

The boards consisted of 12 questions designed to get input on:
• Downtown Santa Cruz Character
• Street Furnishing Preferences
• Streetscape Design Preferences
The responses to the survey and pop-up questions have been consolidated and presented by topic on the following pages. Each group of questions provides the community’s preferences in a brief summary, followed by the percentage of reponses received.

17.76 Downtown Design Standards
City of Santa Cruz 5

ORIENTATION OF SURVEY PARTICIPANTS (ONLINE ONLY)
Questions 1 and 2 specifically targeted the online survey participants in order to get an idea of their relationship and interaction with Downtown area of the City of Santa Cruz. A majority of participants travel to Downtown Santa Cruz for eating (78%) and shopping (69%) with most participants arriving by car (87%).
(1.) WHAT ARE THE MAIN REASONS YOU GO TO DOWNTOWN?
(CHECK ALL THAT APPLY)
Online Responses:
78% Eating
69% Shopping
50% Events (Farmer’s Market, First Fridays, etc.)
45% Meeting Friends
28% Music
24% Business
20% Recreation
11% Work
10% I do not go to Downtown
8% Healthcare
4% Transportation
(2.) HOW DO YOU TYPICALLY ACCESS DOWNTOWN? (CHECK ALL THAT APPLY) Online Responses:
87% By Car
29% Walking
20% On Bike
4% Public Transit
3% Ride-share service (Uber, Lyft, etc.)
Workshop And Survey Input Summary

17.77 City of Santa Cruz
Workshop And Survey Input Summary
City of Santa Cruz 6

DOWNTOWN SANTA CRUZ CHARACTER
The character of Downtown Santa Cruz was addressed in-person at the pop-up workshop and online. Questions 3-4 from the online survey asked participants about their favorite style characteristics of Downtown Santa Cruz and how the historic character of the city should be included in the Downtown infrastructure. The in-person pop-up workshop displayed boards with similar information regarding the downtown character.

The majority of online participants selected ‘Uniquely Santa Cruz’ (47%) and ‘Historic’ (37%) as favorite characteristics about Downtown Santa Cruz’s style. Responses from the pop-up workshop varied slightly from the online survey with in-person participants choosing ‘Artistic’ (38%) and an ‘Eclectic Mix of Interesting Styles’ (37%) as the top characteristics about Downtown Santa Cruz.

When asked how historic character should be included in the Downtown infrastructure, both online (73%) and in-person (90%) participants agreed there should be a mix of historic and contemporary styles to balance old and new.
(3.) WHAT ARE YOUR FAVORITE CHARACTERISTICS ABOUT DOWNTOWN SANTA CRUZ’S STYLE? (CHOOSE TWO)
Online Responses:
47% Uniquely Santa Cruz
38% Historic
33% Artistic
31% Eclectic mix of interesting styles
26% Beach-town
17% Park-like environment
9% Hip and Urban
(4.) HOW SHOULD HISTORIC CHARACTER BE INCLUDED IN THE DOWNTOWN INFRASTRUCTURE?
Online Responses:
73% There should be a mix of historic and contemporary styles to balance old and new 20% All site furnishings and features should be historic styles 7% New site furnishings and features should be mostly contemporary In-Person Responses:
90% There should be a mix of historic and contemporary styles to balance old and new? 8% All site furnishings and feature should be historic
2% New site furnishings and features should be mostly contemporary In-Person Responses:
38% Artistic
37% Eclectic mix of interesting styles
28% Uniquely Santa Cruz
28% Historic
28% Park-like environment
20% Beach-town
6% Hip and Urban
4% Diversity (write-in response)

17.78 Downtown Design Standards
City of Santa Cruz 7

STREET FURNISHING PREFERENCES
A list of preferred street furnishings was generated based on the online and in-person responses.

Questions 5-13 from the online survey addressed furnishing styles, materials, locations, and how the participants interact with the existing street furnishings in Downtown Santa Cruz. Similarly, participants at the pop-up workshop viewed a series of photos on display for each site furnishing and selected their favorites.

The majority of participants, both online
(40%) and in-person (46%), ranked the historic
‘Planter Fence’ as their favorite. When asked
about furnishings complementing one another,
the majority of responses agreed that site
furnishings could be different and provide
variety.

The majority of online participants preferred
‘Colorful Bike Racks’ and ‘U-Shape/Hoop’(28%
equally). Participants from the pop-up workshop
indicated their preference for ‘Irregular Loop’
(39%) followed by ‘U-Shape/Hoop’ (33%).

The majority of online participants (78%)
wanted to see bike racks dispersed across the
Downtown area, however, 57% of the online
group also noted that they never use bike racks
when they go Downtown.

Sixty-eight percent of online survey participants
‘sometimes’ sit on benches when visiting
Downtown. Additionally, a quarter or more
of participants expressed a preference for
‘Traditional Wood and Steel’, ‘Wood Slat’ and
the ‘Metal Powdercoat’ bench.

Online survey responses favored ‘Black
Metal’ (36%) and ‘Wood Batten’ (36%) trash
receptacles while ‘Color with Pattern’ (33%)
and ‘Standard Square with Wood’ (29%) were
favored by participants at the pop-up workshop.

The following pages include each question and
images that were presented in both outreach
efforts accompanied by the responses.

Planter Fence
Colorful Bike Racks U-Shape/ Hoop Irregular Loop
Traditional Wood
and Steel
Color with Pattern Standard Square with Wood
Black Metal Wood Batten
Wood Slat Bench Metal Powdercoat
Bench
Workshop And Survey Input Summary

17.79 City of Santa Cruz
Workshop And Survey Input Summary
City of Santa Cruz 8
(5.) WHICH OF THESE TREE PLANTERS DO YOU LIKE MOST? (CHOOSE YOUR TOP

TWO FAVORITES)
(6.) SHOULD SITE FURNISHINGS LIKE BENCHES, TRASH RECEPTACLES, AND BIKE

RACKS BE OF THE SAME FAMILY OF FURNISHINGS (SAME STYLE AND MATERIALS AS SEEN IN THE PHOTOS BELOW), OR SHOULD THEY BE DIFFERENT? Online Responses:
41% Planter Fence
39% Cast Iron Grate
35% Raised Curb with Fence
27% Contemporary Fence
17% Raised Curb Tree Well
6% Simple Flush Planter
3% None of these are appealing
Online Responses:
54% No, they can be different to
provide a variety
46% Yes, they should be of the same family
In-Person Responses:
46% Planter Fence
41% Contemporary Fence
22% Raised Curb with Fence
14% Cast Iron
10% Raised Curb Tree Well
6% Simple Flush Planter
In-Person Responses:
54% No, they can be different
46% Yes, Same Family
Cast Iron Grate Raised Curb Tree Well Raised Curb with Fence Planter Fence Contemporary Fence Simple Flush Planter

17.80 Downtown Design Standards
City of Santa Cruz 9
(7.) WHICH STYLE OF BIKE RACK DO YOU PREFER? (CHOOSE YOUR TOP TWO

FAVORITES)
Online Responses:
28% Colorful Bike Racks
28% U-Shape/Hoop
22% Storage locker
22% Colorful Graphic
16% Metro Rectangle
16% Irregular Hoop
16% Hoop
12% Bike Bollard
4% None of these are appealing
In-Person Responses:
39% Irregular Loop
33% U-Shape/Hoop
27% Colorful bike racks
25% Colorful Graphic
22% Storage Locker
13% Metro Rectangle
8% Hoop
7% Bike Bollard
U-Shape/ Hoop Storage Locker
Bike Bollard
Colorful Bike Racks
Hoop
Metro Rectangle Colorful Graphic Irregular Loop
Workshop And Survey Input Summary

17.81 City of Santa Cruz
Workshop And Survey Input Summary
City of Santa Cruz 10
(8.) WHERE SHOULD BIKE RACKS BE LOCATED? (CHECK ALL THAT APPLY) (9.) DO YOU USE BIKE RACKS WHEN YOU GO DOWNTOWN?
(10.) WHICH STYLE OF BENCHES DO YOU LIKE MOST?
(CHOOSE YOUR TOP TWO FAVORITES)
Online Responses:
78% Dispersed across Downtown area
39% On the street near bike lanes (removal of one vehicle parking space for bikes) 21% Clustered larger bike parking racks
16% On sidewalk and pedestrian areas
Online Responses:
57% Never
32% Sometimes
12% Often
Online Responses:
35% Traditional Wood and Steel
29% Wood Slat Bench
25% Metal Powdercoat Bench
22% Black Steel Contemporary
20% Chairs
15% Contemporary Circular
11% Modern Cantilever
10% Multicolor
6% Contemporary Block
2% None of these are appealing
In-Person Responses:
40% Traditional Wood and Steel
28% Wood Slat Bench
24% Multicolor
22% Contemporary Block
19% Modern Cantilever
16% Black Steel Contemporary
14% Chairs
12% Contemporary Circular
Chairs Wood Slat Bench Metal Powdercoat
Bench
Multicolor
Black Steel
Contemporary
Contemporary Chair
Traditional Wood
and Steel
Modern Cantilever
Contemporary Block

17.82 Downtown Design Standards
City of Santa Cruz 11
(12.) WHICH STYLE OF TRASH/RECYCLING RECEPTABLE DO YOU LIKE THE MOST (CHOOSE TOP TWO FAVORITES)
Online Responses:
36% Black Metal
36% Wood Batten
28% Laser Cut Corten Steel
20% Color with Pattern
20% Contemporary Metal
19% Standard Square with Wood
3% None of these are appealing
In-Person Responses:
33% Color with Pattern
29% Standard Square with Wood
27% Wood Batten
22% Black Metal
17% Laser Cut Corten Steel
17% Contemporary Metal
(11.) DO YOU SIT ON BENCHES WHEN YOU GO DOWNTOWN?
Online Responses:

Online Responses:
68% Sometimes
22% Never
11% Often
Laser Cut Corten Steel Standard Square with Wood Color with Pattern Wood Batten Contemporary Metal Black Metal
Workshop And Survey Input Summary

17.83 City of Santa Cruz
Workshop And Survey Input Summary
City of Santa Cruz 12
(14.) WOULD YOU LIKE TO SEE ADDITIONAL LIGHTING STYLES OR MORE OF THE SAME STYLE?
(13.) DO YOU LIKE THE CURRENT
DOWNTOWN STREETLIGHTS?
Online Responses:
47% More of the existing style
36% Additional different type(s) of lighting
17% No additional lighting is needed
Online Responses:
86% Yes
14% No
In-Person Responses:
36% Yes, I like the current style
35% I’d like to see additional type(s) of
lighting
15% Night sky
6% No additional lighting is needed
4% I’d like to see more of the current style
4% No, I don’t like the current style

STREETSCAPE DESIGN PREFERENCES
Questions 14-16 from the online survey asked participants to choose their streetscape preferences regarding lighting, art, and landscaping. A majority of participants, both online and in-person, voted to keep the existing style of lighting with the addition of festoon and overhead lighting. Online participants favorited ‘Sculptures’ (63%) and ‘Standard Style Planters’ (57%) as additional amenities to include Downtown. In-person responses also suggested ‘Interactive Music Features’ (37%) as a preferred amenity. Canopy and flowering trees, as well as more complex gardens and flowering plants, were also preferred among the two groups.

Online Survey participants were given the opportunity to write in a response regarding the elements they believed would help the Downtown area. The majority of the responses addressed the need for security features and shade from plant material.

17.84 Downtown Design Standards
City of Santa Cruz 13
(15.) IF YOU THINK NEW STYLES OF LIGHTING SHOULD BE ADDED TO THE DOWNTOWN, WHICH TYPES DO YOU PREFER? (CHOOSE YOUR TOP TWO

FAVORITES)
Online Responses:
51% Festoon Lights
48% Overhead catenary
25% Bollard / Path lighting
21% New light post style
7% None of these are appealing
In-Person Responses:
58% Festoon lighting
34% Overhead catenary
28% Pilar/path lighting
14% New light post style
Overhead Catenary Bollard / Path Lighting
Festoon Lighting New Light Post Style
Workshop And Survey Input Summary

17.85 City of Santa Cruz
Workshop And Survey Input Summary
City of Santa Cruz 14
(16.) WHICH OF THESE ELEMENTS DO YOU BELIEVE WOULD HELP IMPROVE THE LOOK OF DOWNTOWN? (CHECK ALL THAT APPLY)
Online Responses:
63% Sculptures
57% Standard Style Planters
35% Kinetic Dance Chimes
27% Moving Sculptures
26% Games
3% Other (see responses on following page)
In-Person Responses:
37% Interactive Music Features
37% Sculptures
30% Games
19% Moving Sculptures
12% Things for Families
8% Standard Style Planters
Interactive Music Features Games Moving Sculptures
Standard Style Planters Sculptures

17.86 Downtown Design Standards
City of Santa Cruz A-1
APPENDIX A: COMBINED SURVEY AND

POP-UP WORKSHOP FEEDBACK
The following table contains combined responses from the Survey and Pop-Up Workshop Community Outreach events. The responses are organized by rank, from highest to lowest.

Questions
Pop-Up
Workshop
Responses
Survey
Responses
Total
Combined
Responses

1. What are your favorite characteristics about downtown Santa Cruz’s style? Uniquely Santa Cruz 24 414 438
Historic 23 333 356
Artistic 32 291 323
Eclectic mix of interesting styles 31 279 310
Park-like environment 23 151 174
Beach-town 17 231 248
Hip and Urban 5 83 88

2. How should historic character be included in downtown infrastructure? There should be a mix of historic and
contemporary styles to balance old
and new?
56 645 701
All site furnishings and feature should
be historic 5 178 183
New site furnishings and features
should be mostly contemporary 1 61 62

3. Which of these tree planters do you like the most?
Planter Fence 38 361 399
Cast Iron 12 342 354
Raised Curb with Fence 18 307 325
Contemporary Fence 24 235 259
Raised Curb Tree Well 8 146 154
Simple Flush Planter 5 50 55

4. Should site furnishings like benches, trash receptacles, and bike racks be of the same family of furnishings (same style and materials as seen in photo below), or should they be different?
No, they can be different 29 486 515
Yes, Same Family 25 412 437
Workshop And Survey Input Summary

17.87 City of Santa Cruz
Workshop And Survey Input Summary
City of Santa Cruz A-2
Questions
Pop-Up
Workshop
Responses
Survey
Responses
Total
Combined
Responses

5. Which style of bike rack do you prefer?
U shape/hoop 27 245 272
Colorful bike racks 22 249 271
Colorful graphic 21 191 212
Storage locker 18 193 211
Irregular loop 32 137 165
Metro rectangle 11 144 148
Hoop 7 137 144
Bike Bollard 6 102 108

6. Which style of bench do you like most?
Traditional Wood and Steel 33 313 346
Wood Slat Bench 23 255 278
Black Steel Contemporary 13 199 212
Chairs 12 187 199
Contemporary Circular 10 134 144
Modern Cantilever 16 95 111
Multicolor 20 87 107
Contemporary Block 28 51 79

7. Which style of trash/recycling receptacle do you like most? Black Metal 18 323 341
Wood Batten 22 316 338
Laser Cut Corten Steel 14 248 262
Color with Pattern 27 179 206
Standard square with Wood 24 167 191
Contemporary Metal 14 177 191

17.88 Downtown Design Standards
City of Santa Cruz A-3
Questions
Pop-Up
Workshop
Responses
Survey
Responses
Total
Combined
Responses

8. Do you like the current downtown streetlights?
Yes, I like the current style 32 756 788
No, I don’t like the current style 4 124 128

9. Would you like to see additional lighting styles or more of the same style? I’d like to see more of the current
style 4 408 412
I’d like to see additional type(s) of
lighting 31 314 345
No additional lighting is needed 5 147 152

10. If you think new styles of lighting should be added to the downtown, which style do you prefer?
Festoon lighting 48 429 477
Overhead catenary 28 407 435
Pilar/path lighting 23 213 236
New light post style 12 179 191

11. Which of these elements do you believe would help improve the experience of downtown?
Sculptures 31 528 559
Standard Style Planters 7 469 476
Interactive Music Features/Kinetic
Dance Chimes 31 289 320
Moving Sculptures 16 226 242
Games 25 212 237

12. Do you prefer smaller seasonally flowering tree, larger trees that create a shade canopy, or a mix of both?
Both 51 588 639
Canopy trees 21 203 224
Flowering trees 11 165 176

13. Do you prefer a clean streetscape with minimal plantings, simple ground covers, or more complex gardens? More complex gardens and flowering
plants 69 580 649
Simple ground covers 21 269 290
Minimal planting 7 126 133
Workshop And Survey Input Summary

17.89 City of Santa Cruz

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17.90 1
Bonnie Bush
From: Judi Grunstra <[email protected]>
Sent: Thursday, August 22, 2024 5:33 PM
To: City Council
Subject: Consent Agenda Item 17
Dear Mayor and City Council:

I have lately begun to pay attention to city staffs' efforts to incorporate a statement justifying the city's actions to comply with HiAP. The following is one of many that really stretches any definition of "health" and provides a far-fetched and vague justification.

DISCUSSION: Utilizing the recommended colors from the Site Furnishing Standards, the painting project will include streetlights, street sign poles, bike racks, raised planter bed fences, and kiosks. Considering the lead time required to award the contract, staff aim to complete the project before the peak winter shopping season downtown. Awarding the painting contract marks the final phase of this project, and upon conclusion, the Downtown Recovery – Phase I-IV project will be complete.

HEALTH IN ALL POLICIES: This project supports current CORE goals of increased economic vitality, access to diverse community arts and cultural experiences, and neighborhoods and communities are safe.

There is no evidence that painting street furniture has those benefits. Additionally, the sentence structure makes little sense. "and neighborhoods and communities are safe "? I am curious to know how much time has been spent by the city in terms of staff time, council member time, Advisory Body members' time, HR staff time, and other resources since the implementation of HiAP over 5 years ago. Perhaps it is time for a Public Records request.

Judi Grunstra

17.91 From: [email protected]
To: City Council
Subject: In Support of Downtown Painting!
Date: Monday, August 26, 2024 10:55:56 AM
Attachments: image001.png
Greetings City Council Members,
We noticed Item #17 on the Agenda. Downtown merchants are very appreciative of the investments our city makes in upkeeping the Downtown environment, so that our commercial core can continue to be enjoyed by everyone in our community.

The below was including in our newsletter frequently this summer, after we heard about the improvements underway from the Parks & Rec department:

City of Santa Cruz Investing in Downtown
Infrastructure
Have you noticed the clean new garbage and recycle cans installed this summer througout Downtown? How about the 24 new benches? Our planter beds are also getting refreshed this July, and Downtown's lightpoles, parking meters, sidewalk kiosks, bike racks, and planter railings will be freshly painted. Bronze street name lettering will be renewed on our planters as well.

Thank you to City Council for prioritizing infrastructure investments in our community's Downtown core, and to the City of Santa Cruz Parks & Recreation team for implementing over $370,000 in important improvements in our district this summer!
Thank you for supporting the completion of this work by voting in favor of Agenda Item #17:

17. Downtown Recovery – Phase IV – Authorization to Award Bid for Downtown Site Furnishings Painting to H.B. Restoration Inc. in the Amount of $112,550.00 (PR)
Motion to authorize staff to award a contract for services in the amount of $112,550.00 to H.B. Restoration for the painting of existing site furnishings and kiosks, serving as the final component of the Downtown Recovery – Phase I-IV project (c302312). Per Resolution No. NS-27,563, the City Manager is hereby authorized and directed to execute the contract in a form approved by the City Attorney. The Parks and Recreation Director, Economic Development and Housing Director, and Public Works Director are authorized to execute change orders within approved budgets.

17.92 Warmly,
Jorian Wilkins
Executive Director
Cell | 303-905-1424
Downtown Association of Santa Cruz
www.DowntownSantaCruz.com
Instagram | Facebook | Newsletter

17.93 City Council

AGENDA REPORT
DATE: 08/08/2024
AGENDA OF: 08/27/2024
DEPARTMENT: Public Works
SUBJECT: Award Contract for Purchase of Three Refuse Trucks (PW) RECOMMENDATION: Motion to award a contract for the purchase of one roll-off and two split rear loader vehicles from TEC of California (Oakland, CA) in the amount of $1,390,000.

BACKGROUND: The City of Santa Cruz (City) Resource Recovery division has a vehicle replacement schedule built into the current refuse rates. This fiscal year the division needs to replace one roll-off refuse collection vehicle and two split rear loaders collection vehicles; all three vehicles exceed the recommended replacement criteria and are programmed for exchange.

The roll-off vehicle services commercial accounts and the two split rear loaders service residential areas in the city.

DISCUSSION: The Refuse Fund schedules a seven-year replacement cycle for collection vehicles, at the seven-year mark these vehicles have collected approximately 15,000 commercial roll-box boxes and each split rear loader has collected 7 million residential carts. Factoring in the extreme service demands placed on these vehicles, fleet records indicate that after seven years the maintenance costs begin to outpace the value of the vehicle, and coupled with the steep drop in trade-in value, seven years is the optimum replacement schedule for collection vehicles. Three vehicles meet the replacement criteria this year.

The Resource Recovery division and the Fleet Maintenance division are working to replace the refuse fleet vehicles with one Mack Granite roll-off vehicle and two Mack LR chassis with Heil Rear Split Loaders 60/40split. These configurations share several components with the City’s current vehicle configurations, so the Fleet Maintenance Division will be familiar with maintaining and repairing these vehicles.

While the Public Works Department is actively updating our assets, the electric vehicles have not been fully developed for these type of refuse collection vehicles. The combination of an electric chassis coupled with a split commodity recycling rear loader, like what is utilized on residential routes, is still not manufactured due to the combined weight and the high mileage these trucks run on a regular basis. The Resource Recovery Division, however, has 7 compressed natural gas (CNG) refuse vehicles, and the bulk of the fleet currently uses renewable diesel, which reduces vehicle emissions such as nitrogen oxides (NOx), particulates, carbon monoxide (CO), and hydrocarbons are significantly reduced and now rivals the numbers of alternative fuels.

Emissions are continued to be reduced without the added cost of alternative fuel vehicles.

18.1 Section 3.08.170 of the Municipal Ordinance allows the City to buy from cooperative purchasing agreements when is in the best interest of the City to do so. The City is one of over 50,000 member agencies of Sourcewell. Sourcewell Contract Number: 060920-MAK.

Sourcewell conducts national competitive solicitations for common products and can obtain greater discounts than the city could obtain on its own. Mack is listed in Sourcewell and TEC of California, Oakland is their authorized dealership. Staff requests that City Council authorize the purchase of these refuse trucks from TEC of California in the amount of $1,390,000.00.

FISCAL IMPACT: The purchase price of one roll-off vehicle, including sales tax, is $250,000 and the purchase price of two split rear loaders, including sales tax, is $1,140,000. Funds for the purchase of these refuse collection vehicles are included in the approved FY25 operating budget in the Refuse Fund. There is no impact to the General Fund.

Prepared By:

Manuel Ortiz
Superintendent of Collections
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. SOURCEWELL CONTACT – MACK TRUCKS.PDF

2. SOURCEWELL CONTACT – EXTENSION.PDF

18.2 060920-MAK
Rev. 2/2020 1
Solicitation Number: RFP #060920

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Mack Trucks, Inc., 7825 National Service Road, Greensboro, NC 27409 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to make available for purchase through its participating independent authorized dealers equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires August 1, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will make available for purchase through its participating independent authorized dealers the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. 









  

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All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor’s warranty for the Equipment, Products, and Services furnished will be as stated in the written warranty document provided to a Participating Entity at the time of purchase. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.











  

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Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor and/or Vendor’s participating independent dealer with valid tax-exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference. 









  

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5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential members to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor and/or Vendor’s participating independent authorized dealer that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor and/or Vendor’s participating independent authorized dealer. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.

Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.










  

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B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order may be negotiated between a Participating Entity and Vendor and/or Vendor’s participating independent authorized dealer, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor and/or Vendor’s participating independent authorized dealer. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. PERFORMANCE BOND. If requested by a Participating Entity, Vendor’s participating independent authorized dealer will provide a performance bond that meets the requirements set forth in the Participating Entity’s order.

D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor and/or Vendor’s participating independent authorized dealer may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;










  

18.7 060920-MAK
Rev. 2/2020 6
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit a check payable to Sourcewell for the administrative fee amount stated in the Proposal multiplied by the total number of trucks purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Sourcewellassigned contract number in the memo and must be mailed to the address above “Attn:










  

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Accounts Receivable.” Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.

E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent. 









  

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11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

14. INDEMNIFICATION
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

15. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.










  

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b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.










  

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16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 60 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated 









  

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or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.










  

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Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without 30 days’ prior written notice to the Vendor.

Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within 10 days of a request. Failure to request certificates of insurance by 









  

18.14 060920-MAK
Rev. 2/2020 13
Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.

21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.










  

18.15 060920-MAK
Rev. 2/2020 14
Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to 









  

18.16 060920-MAK
Rev. 2/2020 15
the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal 









  

18.17 060920-MAK
Rev. 2/2020 16
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.










  

18.18 060920-MAK
Rev. 2/2020 17
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
*** Signature Page Follows ***










  

18.19 060920-MAK
Rev. 2/2020 18
Sourcewell Mack Trucks, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Jonathan Randall
Title: Director of Operations &
Procurement/CPO
Title: VP Sales & Marketing
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________











  








 
















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Bid Number: RFP 060920 Vendor Name: Mack Trucks










  

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18.38 Rev. 7/2022 1

CONTRACT EXTENSION
Contract Number:

Sourcewell and
202 12th Street Northeast
P.O. Box 219
Staples, MN 56479
(Sourcewell) (Vendor)
have entered into Contract Number: 110719-
for the procurement of:

The Contract has an expiration date of Decemb r, but the parties may extend the Contract by mutual consent.

Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor, Sourcewell and Sourcewell’s Members. Vendor and Sourcewell agree to extend the Contract listed above for an additional period, with a new Contract expiration date of Dece mber , . All other terms and conditions of the Contract remain in full force and effect.

Sourcewell
________________________________
Authorized Signature
________________________________
Name
________________________________
Title
________________________________
Date
________________________________
Authorized Signature
________________________________
Name
________________________________
Title
________________________________
Date
DocuSign Envelope ID: F4D315C8-D454-47E9-BB52-91A8FF22D571 Jeremy Schwartz
Chief Operating and Procurement Officer
Greensboro, North Carolina
Class 4-8 Chassis with Related Equipment, Accessories, and Services 5/30/2024 | 3:10 PM CDT
7825 National Service Road
060920-MAK
2024-08-01
060920-MAK
27409
Mack Trucks
2025-08-01
President, Mack Trucks North America
6/10/2024 | 10:03 AM CDT
Jonathan Randall

18.39 City Council

AGENDA REPORT
DATE: 08/08/2024
AGENDA OF: 08/27/2024
DEPARTMENT: Public Works
SUBJECT: Resource Recovery Facility North Canyon Paving Project (m400020) – Authorization to Advertise for Bids and Award Contract (PW) RECOMMENDATION: Motion to approve the plans and specifications for the Resource Recovery Facility North Canyon Paving Project (m400020) and authorize staff to advertise for bids and award the contract. The City Manager is hereby authorized and directed to execute an agreement in a form approved by the City Attorney. The Director of Public Works is authorized to execute change orders within the approved project budget.

BACKGROUND: The Resource Recovery Facility (RRF) is regulated under the State Water Resources Control Board’s Industrial Storm Water General Permit (IGP). The RRF is divided into several drainage areas for compliance monitoring purposes, one of which is the North Canyon. The IGP requires the implementation of stormwater best management practices (BMPs) to reduce or prevent pollutants in stormwater to the extent feasible. Despite implementing BMPs at the North Canyon, eroding native soil caused by storm water and vehicular traffic along the access road at this drainage area has been contributing to pollutant exceedances. In order to limit stormwater contact with the exposed soil and reduce sediment transport, the access road will need to be paved.

DISCUSSION: The paving project consists of placing 2” of asphalt concrete over 4” of Class II aggregate base and implementing a stormwater pollution control plan. Paving the North Canyon access road will also prevent any further rutting of the road from occurring due to erosion and provide safer and better access to the North Canyon.

Plans and specifications can be found online at: https://www.cityofsantacruz.com/publicworksprojects FISCAL IMPACT: The total project cost is estimated at $110,000. Funds are available in the FY 2025 operating budget in the Refuse Fund (m400020). There is no impact to the General Fund.

Prepared By:

Leonardo Vargas
Assistant Engineer
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

None.

19.1 City Council

AGENDA REPORT
DATE: 08/08/2024
AGENDA OF: 08/27/2024
DEPARTMENT: Water
SUBJECT: Fisheries Monitoring Support – Award of Professional Services Contract to Confluence Restoration (WT)
RECOMMENDATION: Motion authorizing the City Manager to execute an agreement in a form approved by the City Attorney with Confluence Restoration (Santa Cruz, CA) for ongoing fisheries biology support of the City of Santa Cruz's Habitat Conservation Plan development and Incidental Take Permitting in the amount of $127,860.00 and to authorize the Water Director to execute up to three annual agreement renewals.

BACKGROUND: The Water Department (Department) has been working on the Anadromous Salmonid Habitat Conservation Plan (ASHCP or HCP) and Endangered Species Act (ESA) Section 10a1b permit for over 20 years. The HCP evaluates the biological effects of the Department’s operations on special-status species including coho salmon and steelhead trout. It provides a conservation strategy to avoid and minimize these effects, as well as mitigation measures for any impacts that can’t be avoided or minimized. Department staff have met routinely with National Marine Fisheries Service (NMFS) and California Department of Fish and Wildlife (CDFW) staff to negotiate the conservation strategy, monitoring plan, and related pieces of the overall HCP. This work is supported by monitoring and reporting efforts from consulting fisheries biologists.

The development of any habitat conservation plan requires a significant investment in scientific investigations and evaluations, as well as thorough documentation of the results. Implementation of habitat conservation plans also requires ongoing research, compliance, and effectiveness monitoring. The Department utilizes consulting fisheries biologists to perform this work, which includes monitoring (seining) in the San Lorenzo River and Laguna Creek lagoons, as well as North Coast stream and San Lorenzo River electrofishing. These consulting biologists have provided technical support for developing HCP–related permits and are now needed to assist with permit implementation as the City approaches completion of the HCP development and issuance of the related permits is imminent.

DISCUSSION: Beginning in 2005, Hagar Environmental Science (HES) and Confluence Restoration (as a subcontractor to HES) have been providing fisheries biology-related support for the HCP. The monitoring component of this scope has been conducted under scientific investigation permits issued to HES by both the State of California and the federal government.

During this time, HES and Confluence Restoration gained unique and invaluable technical and scientific knowledge of our water operations, local fish population, and local permitting

20.1 requirements. After the dissolution of HES in June of 2024, NMFS worked to amend the existing Scientific Research Permit to allow Confluence Restoration to take over as the lead investigator to maintain continuity of the technical and analytical work done to date.

To avoid significant setbacks, including potential delays of months or years and the substantial staff time required to train a new biologist, and to prevent disruption at this critical stage of the HCP process, the Department recommends working with Confluence Restoration on a singlesource basis, with up to three annual renewals as agreed by the City and Confluence Restoration.

The Purchasing Manager has reviewed the proposed award of a single-source contract and recommends approval of the non-competitive award as authorized in SCMC Section 3.08.150.

As the focus shifts from preparing the HCP to implementing it, the amount of support required from Confluence Restoration Inc. during the contract renewal period will vary annually and is expected to exceed the $100,00 formal bid limit.

Health in All Policies (HiAP)
This project aligns with the public health pillar of the City’s HiAP initiative by supporting the Water Department’s work in ensuring the reliability of the public drinking water supply.

FISCAL IMPACT: The Water Resources Management FY25 operating budget has sufficient funds to support this work.

Prepared By:

Zeke Bean
Associate Planner II
Submitted By:

Heidi Luckenbach
Water Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. PROFESSIONAL SERVICES AGREEMENT.PDF

20.2 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 1
Professional Services Agreement With
CONFLUENCE RESTORATION, INC.

For FISHERIES BIOLOGY SUPPORT
THIS AGREEMENT for professional services is made by and between the City of Santa Cruz (“City”) and Confluence Restoration (“Consultant”) (each is referred to individually as a “Party” and collectively, as the “Parties”) as of July 1, 2024 (the “Effective Date”).

NOW, THEREFORE, in consideration of each other’s mutual promises, the Parties hereto agree as follows:

SECTION 1: SCOPE OF WORK
Consultant will furnish services as defined and described in the Scope of Work, attached hereto as Exhibit A and incorporated herein.

SECTION 2: RESPONSIBILITIES OF CONSULTANT
All work performed by Consultant, or under Consultant’s direction, shall be rendered in accordance with the generally accepted practices, and to the standards of, Consultant's profession. Consultant represents and agrees that Consultant: (i) is fully experienced and properly qualified to perform the work and services provided for herein, (ii) has the financial capability required for the performance of the work and services, and (iii) is properly equipped and organized to perform the work and services in a competent, timely, and workmanlike/professional manner, in accordance with the requirements of this Agreement.

Consultant shall not undertake any work beyond the Scope of Work set forth in Exhibit A unless such additional work is approved in advance and in writing by City. The cost of such additional work shall be reimbursed to Consultant by City on the same basis as provided for in Section 4.

If, in performing the work, it is necessary to conduct field operations, security and safety of the job site will be the Consultant's responsibility excluding, the security and safety of any facility of City within the job site which is not under the Consultant's control.

Consultant shall meet with Heidi Luckenbach, Director of the Water Department, hereinafter called "Director", or other designated and authorized City personnel, or third parties as necessary, on all matters connected with carrying out of Consultant’s services described in Exhibit A. Such meetings shall be held at the request of either Party.

Review and City approval of completed work shall be obtained monthly, or at other intervals as may be mutually agreed upon during the course of this Agreement. Review, approval, or acceptance of Consultant’s work by City or others shall not relieve Consultant from responsibility for errors and omissions in Consultant’s work.

SECTION 3: RESPONSIBILITIES OF THE CITY
City shall make available to Consultant all necessary data and information in the City's possession and shall actively assist Consultant in obtaining such information from other agencies and individuals as needed. Consultant is entitled to reasonably rely upon the accuracy and completeness of such data and information, and Consultant shall provide City prompt written notice of any known defects in such data and information.

The Director may authorize a staff person to serve as his or her representative. The work in progress shall be reviewed at such intervals as may be mutually agreed upon between the Parties. The City will be the sole judge of acceptable work, provided that such approval will not be unreasonably withheld or delayed. If the work is not acceptable, City will inform Consultant of the changes or revisions necessary to secure approval.

20.3 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 2
SECTION 4: FEES AND PAYMENT
For services actually performed, the City will compensate Consultant at the rates set forth in the Fee Schedule detailed in Exhibit B and in accordance with the terms set forth therein. Payment for Consultant's services in carrying out the entire Scope of Work shall be made within the budget limit, or limits shown, upon Exhibit B.

Consultant agrees that the payments to Consultant specified in this Section 4 will constitute full and complete compensation for all obligations assumed by Consultant under this Agreement. Such payments shall be considered the full compensation for all personnel, materials, supplies, and equipment used by Consultant in the Scope of Work Where conflicts regarding compensation may occur, the provisions of this section apply.

Variations from the budget for each task which are justified by statements indicating personnel time expended and submittal of a revised budget are only allowed with prior City approval; however, in no event shall the total fee charged for the Scope of Work set forth in Exhibit A exceed the budget of $127,860.00 without advance written City authorization in the form of an amendment or change order.

Invoices shall detail the time worked by each class of employee on each task and the expenses incurred for which billing is made. Unless otherwise specified in the fee schedule, payments shall be made monthly by the City within 30 days based on itemized invoices from the Consultant which list the actual costs and expenses.

All invoices shall contain the following affidavit signed by Consultant (if individual) or by an authorized representative of Consultant (if Consultant is an entity):
"I hereby certify [or as an authorized representative of Consultant] that the charge of (Insert invoice amount) as summarized above and shown in detail on the attachments is in accordance with the terms of Agreement dated (Insert Agreement Date), and has not been previously paid." This Agreement is contingent upon the appropriation of sufficient funding by the City for the services covered by this Agreement. If funding is reduced or deleted by the City for the services covered by this Agreement, the City has the option without penalty or liability to either terminate this Agreement or to offer an amendment to this Agreement indicating the reduced amount.

SECTION 5: TRAVEL REIMBURSEMENT POLICY
The City agrees to reimburse Consultant and Consultant’s employee(s) for only authorized travel expenses, as indicated by a mark below, and according to the City’s Travel Reimbursement Policy. It is expected that all travel expenses incurred by Consultant while conducting activities on behalf of the City will be at reasonable rates and that Consultant and Consultant’s employee(s) will exercise prudence in incurring these expenses. The total fees and costs of Consultant’s services shall not exceed the amount described in the Fee Schedule. ☒ Meals: Meals are reimbursed at the current GSA Meals & Incidental per diem rate by county (www.gsa.gov/travel). The City does not reimburse for actual costs for meals. Reimbursement is based solely on per diem rates. Do not submit meal receipts.
• Travel before 8:00am qualifies for breakfast reimbursement. • Travel between 8:00am – 1:30pm qualifies for lunch reimbursement. • Travel between 1:30pm – 7:00pm (or later) qualifies for dinner reimbursement. • Days between hotel stays and days starting before 8am and ending after 7pm, qualify for the full GSA Meals & Incidental per diem rate.
☒ Ground Transportation: Ground transportation is reimbursable when it is for travel between the Consultant’s place of business, an airport, or Santa Cruz hotel, as applicable, to the City work location.

20.4 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 3

1. Reasonable fees for taxis, shuttles, buses, trains, light rail, ride hailing services (Uber, Lyft or other), and similar modes of transportation will be reimbursed. Receipts are required for reimbursement.

2. When using vehicles owned by Consultant or Consultant’s employer:
• Mileage will be reimbursed at the current IRS mileage rate. • Evidence of automobile liability insurance meeting the City’s requirements must be provided. • Maps showing starting point, City work location, and total miles are required for reimbursement.

3. Use of car rentals are reimbursable when:
• Travel is necessary from an airport to the City work location. • The rental reservation is made as far in advance as is practical and the lowest possible price is obtained. • Insurance coverage is included, and the car is returned with a full tank of gas. • The smallest vehicle necessary is rented.
• Parking expenses are included in the GSA Meals & Incidental per diem rate. The City will not pay additionally for parking expenses.
• Receipts are required for reimbursement.
☐ Airfare: Airfare is reimbursable when the Consultant’s place of business, or Consultant’s employee’s home, is more than 250 miles away from Santa Cruz.
• Airfare must be lowest available coach class fare. Flights may be non-stop. • Airfare must be booked as far in advance as is practical. • Fees for one piece of checked luggage (and any equipment necessary for the work being done) will be reimbursed.
• Extra charges for seat assignments, refundable tickets, travel insurance/protection, and similar fees are not reimbursable.
• If the City cancels the need for travel and the ticket cannot be changed or refunded, the ticket cost will be reimbursable.
• Receipts are required for reimbursement.
☒ Lodging: Lodging is reimbursable when the Consultant must work on site for two or more consecutive days and the Consultant’s place of business or personal residence, is more than 60 miles away from Santa Cruz. • Lodging is reimbursed up to the current GSA rate by county (www.gsa.gov/travel). • Costs for hotel rooms above this rate are the responsibility of the traveler. • Receipts are required for reimbursement.

General Rule

1. Travel expenses not listed or checked above will not be reimbursed.

2. Travel reimbursements are paid after the completion of travel. There are no travel advances.

3. Exceptions to any of the above requirements require advance written permission from the Director or City’s designated agent contracting with the Consultant.

4. Tips and gratuities will not be reimbursed.

5. Alcoholic beverage purchases will not be reimbursed.

6. Consultants will exercise prudence in incurring reimbursable expenses.

7. The City of Santa Cruz has the sole discretion to deny any reimbursement request the City has determined to be excessive or an inappropriate use of public funds.

SECTION 6: CHANGES IN WORK
City may negotiate changes in the Scope of Work. No changes in the Scope of Work shall be made without the written approval of City and Consultant. Any change requiring compensation in excess of the sum specified in Exhibit B shall

20.5 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 4
be approved in advance in writing by the City. Only City’s authorized representative(s) is authorized to approve changes to this Agreement on behalf of City.

SECTION 7: TERM AND SCHEDULE
The term of this Agreement shall be for 1 year beginning on the effective date of this Agreement and terminating on June 30, 2025. At the option of the City, this Agreement may be renewed annually under the same contractual terms and conditions by letter agreement.

Consultant shall begin work as specified in a written authorization (e.g., Notice to Proceed) to perform services. The written authorization to perform work shall not be issued until after this Agreement has been approved and authorized by the City.

The Work Schedule for completion of the work shall be as shown upon Exhibit C. In the event that major changes are ordered, the schedule for completion as stated in Exhibit C may be adjusted by City so as to allow Consultant a reasonable period of time within which to complete any additional work which may be required as a result of the ordered changes.

Neither party will be held responsible for delay or default caused by declared emergencies, natural disasters, or any Force Majeure event which is beyond the party's reasonable control. Consultant will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of its obligations in this Agreement.

The City reserves the right to obtain the item(s) and/or services covered by this Agreement from another source during any on-going suspension of service due to the circumstances outlined above.

Consultant acknowledges that it is necessary for Consultant to complete its work on or before the completion date set forth in Exhibit C in order to allow the City to achieve its objectives for entering into this Agreement. The Parties therefore agree that time is of the essence in the performance of this Agreement.

SECTION 8: TERMINATION
The City may terminate the Agreement for any reason by providing written notice to Consultant not less than 10 calendar days prior to an effective termination date.

The City may, at its option, allow Consultant to cure its failure to perform within 10 business days (or longer period authorized in writing by the City) from the date of the City’s termination notice. The termination shall be become effective if Consultant has not cured within the specified time period to the City’s satisfaction.

Consultant may terminate this Agreement for cause if the City fails to cure a material default in performance within a period of 30 calendar days (or such longer period agreed to by the Consultant), from the date of the Consultant’s written termination notice specifying the default in performance. Consultant must provide a written notice of termination to the City not less than 30 calendar days of the effective termination date.

Upon notice of termination by either the City or Consultant, the Consultant will immediately act to not incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. The City’s only obligation to the Consultant will be just and equitable payment for services authorized by, and received to the satisfaction of, the City up to and including the effective date of termination less any amounts withheld. All finished or unfinished work or documents procured or produced under the Agreement will become property of the City upon the termination date. In the event of Consultant’s failure to perform pursuant to the Agreement, the City reserves the right to obtain services elsewhere and Consultant will be liable for the difference between the prices

20.6 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 5
set forth in the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant to this paragraph shall not relieve the Consultant of any liability to City for additional costs, expenses, or damages sustained by City due to failure of the Consultant to perform pursuant to the Agreement. City may withhold any payments to Consultant for the purpose of set-off until such time as the exact amount of damages due City from Consultant is determined. After the effective date of termination, Consultant will have no further claims against the City under the Agreement. No other compensation will be payable for anticipated profit on unperformed services.

SECTION 9: INSURANCE
Prior to the beginning of and throughout the duration of the Agreement, Consultant will maintain and comply with the Insurance Requirements as set forth in Exhibit D. Consultant will insure the City against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder. The insurance coverages required shall not in any way limit the liability of the Consultant.

SECTION 10: INDEMNIFICATION
Consultant agrees, to the fullest extent permitted by law, to indemnify, defend, and hold harmless the City, its officials, officers, employees, agents, and volunteers (collectively, “Indemnitees”) from and against any and all liability, claim, action, loss, injury, damage, judgment, or expense, including attorneys’ fees and costs (“Losses”) caused by or resulting from the negligence, recklessness, or willful misconduct of Consultant, Consultant’s officers, employees, agents, or subcontractors in any way related to this Agreement. Consultant’s duty to indemnify and hold harmless Indemnitees shall not apply to the extent such Losses are caused by the sole or active negligence or willful misconduct of Indemnitees. Consultant’s obligation to defend shall arise regardless of any claim or assertion that Indemnitees caused or contributed to the Losses.

In the event this Agreement involves the performance of design professional services by Consultant, Consultant’s officers, employees, agents, or subcontractors, Consultant’s costs to defend Indemnitees shall not exceed the Consultant’s proportionate percentage of fault per Civil Code §2782.8. This section shall survive the termination or expiration of this Agreement.

SECTION 11: EQUAL EMPLOYMENT OPPORTUNITY/NON-DISCRIMINATION POLICIES City’s policies promote a working environment free from abusive conduct, discrimination, harassment, and retaliation; and require equal opportunity in employment for all regardless of race, religious creed (including religious dress and grooming practices), color, national origin (including language use restrictions), ancestry, religion, disability (mental and physical), medical condition, sex, gender (including gender identity and gender expression), physical characteristics, marital status, age, sexual orientation, genetic information (including family health history and genetic test results), organizational affiliation, and military or veteran status, or any other consideration made unlawful by local, State or Federal law. City requires Consultant to comply with all applicable Federal and State and local equal employment opportunity laws and regulations, and Consultant is responsible for ensuring that effective policies and procedures concerning the prevention of abusive conduct, discrimination, harassment, and retaliation exist in Consultant’s business organization. The City’s current Equal Employment Opportunity and Non-Discrimination policies to which this Section applies may be viewed at http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html and http://www.cityofsantacruz.com/home/showdocument?id=59192.

SECTION 12: LEGAL ACTION/ATTORNEYS’ FEES

20.7 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 6
If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief. The laws of the State of California, with jurisdiction in the Santa Cruz County Superior Court, shall govern all matters relating to the validity, interpretation, and effect of this Agreement and any authorized or alleged changes, the performance of any of its terms, as well as the rights and obligations of Consultant and the City.

SECTION 13: AMENDMENTS
This Agreement may not be amended in any respect except by way of a written instrument which expressly references and identifies this particular Agreement, which expressly states that its purpose is to amend this particular Agreement, and which is duly executed by the City and Consultant. Consultant acknowledges that no such amendment shall be effective until approved and authorized by the City’s authorized representative. No representative of the City is authorized to obligate the City to pay the cost or value of services beyond the scope of services set forth in Exhibit A.

Such authority is retained solely by the City Manager, Director, or their designee. Unless expressly authorized by the City Manager or Director, Consultant’s compensation shall be limited to that set forth in Exhibit B, Fee Schedule.

SECTION 14: MISCELLANEOUS PROVISIONS

1. Project Manager/Key Staff. Director reserves the right to evaluate and confer with Consultant regarding the project manager or other key staff assigned by Consultant to perform the work under this Agreement. Consultant shall replace the project manager or key staff upon Director’s request due to Director’s concern about their performance.

Otherwise, no change in assignment by the Consultant may occur without prior written approval of the City.

2. Consultant Services Only. Consultant is employed to render professional services only and any payments made to Consultant are compensation solely for such professional services.

3. Independent Contractor. In the performance of this Agreement, it is expressly understood that Consultant, including each of Consultant’s employees, agents, subcontractors or others under Consultant’s supervision or control, is an independent contractor solely responsible for its own acts and omissions, and shall not be considered an employee of the City for any purpose. Consultant agrees to indemnify, defend and hold harmless the City, its officials, officers, employees, and agents against any claim or liability, including attorneys’ fees and costs, arising in any manner related to this Agreement that an employee, agent or others under Consultant’s supervision or control was misclassified.

In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

4. Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

5. Subcontractors. Consultant shall obtain prior approval of the City prior to subcontracting of any work pursuant to this Agreement. If at any time, the City determines any subcontractor is incompetent or unqualified, Consultant will be notified and will be expected to immediately cancel the subcontract. Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein, including naming the City of Santa Cruz, its officers, officials, employees, agents, and volunteers as additional insureds. Any modification to the insurance requirements for subcontractors must be agreed to by the City in writing.

20.8 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 7
Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors or subconsultants, and of persons either directly or indirectly employed by them, or acting on Consultant’s behalf pursuant to this Agreement, as it is for the acts and omissions of persons directly employed by Consultant. Consultant’s obligation to pay its subconsultants is an independent obligation from the City’s obligation to make payments to the Consultant.

6. Assignment. This Agreement shall not be assigned without first obtaining the express written consent of the Director or after approval of the City Council. Neither party may assign this Agreement unless this Agreement is amended in accordance with its terms.

7. Conflicts of Interest. Consultant agrees to comply with conflict of interest lawsin performing the work and services under this Agreement. Consultant covenants (on behalf of Consultant and Consultant’s employees, agents, representatives, and subcontractors) that there is no direct or indirect interest, financial or otherwise, which would conflict in any manner or degree with the performance of services required under this Agreement. Consultant acknowledges and agrees to comply with applicable provisions of conflict of interest law and regulations, including the CA Political Reform Act, Sections 1090 and 87100 of the Government Code, and the City’s conflict of interest code. Consultant will immediately advise City if Consultant learns of a conflicting financial interest of Consultant during the term of this Agreement.

8. City Property. The work, or any portion, of Consultant in performing this Agreement shall become the property of City. The Consultant may be permitted to retain copies of such work for information and reference in connection only with the provision of services for the City. All materials and work product, whether finished or unfinished, shall be delivered to City upon completion of contract services or termination of this Agreement for any reason.

Consultant acknowledges and agrees that the work product shall be considered a work made for hire within the meaning of the patent and copyright laws of the United States; and Consultant agrees that all copyrights which arise from creation of project-related documents and materials pursuant to this Agreement shall be vested in the City and Consultant waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. Any work product related to this Agreement shall be confidential, not to be used by the Consultant on other projects or disclosed to any third party, except by agreement in writing by the City, or except as otherwise provided herein.

Consultant’s final deliverables shall comply with Section 508 (29 U.S.C. Section 794d) accessibility requirements, as applicable.

9. Intellectual Property and Indemnity. Consultant represents to City that, to the best of Consultant’s knowledge, any Intellectual Property (including but not limited to: patent, patent application, trade secret, copyright and any applications or right to apply for registration, computersoftware programs or applications, tangible or intangible proprietary information, or any other intellectual property right) in connection with any services and/or products related to this Agreement does not violate or infringe upon any Intellectual Property rights of any other person or entity.

To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless City, its officials, officers, employees, and agents, from any and all claims, demands, actions, liabilities, damages, or expenses (including reasonable attorneys’ fees and costs) arising out of a claim of infringement, actual or alleged, direct or contributory, of any Intellectual Property rights in any way related to Consultant’s performance under this Agreement or to the City’s authorized intended or actual use of Consultant’s product or service under this Agreement. This provision shall survive termination or expiration of this Agreement.

If any product or service becomes, or in the Consultant’s opinion is likely to become, the subject of a claim of infringement, the Consultant shall, at its sole expense: (i) provide the City the right to continue using the product or service; or (ii) replace or modify the product or service so that it becomes non-infringing; or (iii) if none of

20.9 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 8
the foregoing alternatives are possible even after Consultant’s commercially reasonable efforts, in addition to other available legal remedies, City will have the right to return the product or service and receive a full or partial refund of an amount equal to the value of the returned product or service, less the unpaid portion of the purchase price and any other amounts, which may be due to the Consultant. City shall have the right to retrieve its data and proprietary information at no charge prior to any return of the product or termination of service.

10. Confidentiality.
a. Consultant shall not acquire any ownership interest in data and information (“City Data”) received by Consultant from City, which shall remain the property of the City. Certain information may be considered confidential (“Confidential Information”). Confidential Information shall mean all information or proprietary materials (in every form and media) not generally known to the public and which has been or is hereafter disclosed or made available directly or indirectly to Consultant through any means of communication, either verbally or in writing even if it has not been designated in writing as “Confidential” to Consultant in connection with this Agreement. Unless otherwise required by law, Consultant shall not, without City’s written permission, use or disclose City Data and/or Confidential Information other than in the performance of the obligations under this Agreement. As between Consultant and City, all City Confidential Information shall remain the property of the City. Consultant shall not acquire ownership interest in the City’s Confidential Information.
b. Consultant shall be responsible for ensuring and maintaining the security and confidentiality of City Data and Confidential Information, protect against any anticipated threats or hazards to the security or integrity of City Data and Confidential Information, protect against unauthorized access to or use of City Data and Confidential Information that could result in substantial harm or inconvenience to City or any end users; and ensure the proper return and/or disposal of City Data and Confidential Information upon termination of this Agreement with notice to the City.
c. Consultant shall take appropriate action to address any incident of unauthorized access to City Data and Confidential Information, including addressing and/or remedying the issue that resulted in such unauthorized access, notifying City as soon as possible of any incident of unauthorized access to City Data and Confidential Information, or any other breach in Consultant’s security that materially affects City or end users; and be responsible for ensuring compliance by its officers, employees, agents, and subcontractors with the confidentiality provisions hereof. Should confidential and/or legally protected City Data be divulged to unauthorized third parties, Consultant shall comply with all applicable federal and state laws and regulations, including but not limited to California Civil Code sections 1798.29 and 1798.82 at Consultant’s sole expense. Consultant shall not charge City for any expenses associated with Consultant’s compliance with these obligations.

d. Consultant shall defend, indemnify and hold harmless City, its officials, officers, employees and agents against any claim, liability, loss, injury or damage (including attorneys’ fee and costs) arising out of, or in connection with, the unauthorized use, access, and/or disclosure of City Data and/or Confidential Information by Consultant and/or its agents, employees or subcontractors, excepting only loss, injury or damage caused by the sole negligence or willful misconduct of the City. This provision shall survive the termination or expiration of this Agreement.

11. Consultant's Records/Audits. Consultant shall maintain accurate accounting records and other written documentation pertaining to the costs incurred relating to this Agreement for examination and audit by the City, State, or federal government, as applicable, in compliance with Gov. Code §8546.7 for a contract in excess of $10,000, or in compliance with other applicable federal laws (e.g. 48 CFR 31) or regulations for a period of three (3) years from: the date of the final City payment for Consultant's services, or from the date of final disposition of

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real property or equipment acquired with federal funds, or date of the termination of this Agreement, whichever is later. If Consultant engages a subcontractor to perform work related to this Agreement with a cost of $10,000 or more over a 12-month period, such subcontract shall contain these same requirements. This provision shall survive the termination of this Agreement.

12. California Public Records Act. City is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Consultant’s proprietary information is contained in documents or information submitted to City, and Consultant claims that such information falls within one or more CPRA exemptions, Consultant must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a request for such information, City will make best efforts to provide notice to Consultant prior to such disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief, or other appropriate remedy from a court of law in Santa Cruz County before the City is required to respond to the CPRA request. If Consultant fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability. Consultant further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Consultant.

13. Compliance with Laws. All activities of Consultant, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations. Consultant further agrees to comply with the covenant of good faith and fair dealing and other provisions of Santa Cruz Municipal Ordinance chapter 3.09, or otherwise Consultant may be subject to penalties including being declared an irresponsible contractor.

14. Licensure. Consultant agrees that Consultant, its subcontractors and/or agents (if any) has/have complied with all applicable federal, state, and local licensing requirements and agrees to provide proof of a current City of Santa Cruz Business Tax Certificate if:
• Consultant, its subcontractor(s) and agent(s) or its business is/are located in the City of Santa Cruz; • Will perform actual work in the City of Santa Cruz for 6 or more days annually; or • Will use company vehicles to deliver within the City of Santa Cruz for 6 or more days annually.

For additional information and licensing requirements, view the City’s Business Licenses and Permits webpage or call the Revenue and Taxation division at 831/420-5070.

15. Living Wage. Every contract for services to the City for $10,000 or more, is subject to City of Santa Cruz Living Wage Ordinance number 2000-25. If applicable, Consultant agrees to comply with the requirements of the Living Wage ordinance as provided in Santa Cruz Municipal Code Chapter 5.10.

16. Prevailing Wages for Public Work. To the extent that the work or services to be performed under this Agreement may be considered a “public work” (construction, alteration, demolition, or repair work) pursuant and subject to Labor Code section 1720 et seq., Consultant (and any subconsultant performing the work or services) shall conform to any and all prevailing wage requirements applicable to such work/and or services under this Agreement. Consultant (and any subconsultant) shall adhere to the prevailing wage determinations made by the Director of Industrial Relations (DIR) pursuant to California Labor Code Part 7, Chapter 1, Article 2, applicable to the work, if any. All workers employed in the execution of a public works contract (as such term is defined California Labor Code section 1720 et seq. and section 1782(d)(1)) must be paid not less than the specified prevailing wage rates for the type of work performed. (CA Labor Code sections 1720, 1774 and 1782.) To the extent applicable to the scope of work and services under this Agreement, Consultant agrees to be bound by the state prevailing wage requirements, including, but not limited to, the following:

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a. If a worker is paid less than the applicable prevailing wage rate owed for a calendar day (or any portion thereof), Consultant shall pay the worker the difference between the prevailing wage rate and the amount actually paid for each calendar day (or portion thereof) for which the worker(s) was paid less than the prevailing wage rate, as specified in Labor Code section 1775; b. Consultant shall maintain and make available payroll and worker records in accordance with Labor Code sections 1776 and 1812;
c. If Consultant employs (and/or is legally required to employ) apprentices in performing the work and/or services under this Agreement, Consultant shall ensure compliance with Labor Code section 1777.5; d. Consultant is aware of the limitations imposed on overtime work by Labor Code sections 1810 et seq. and shall be responsible for any penalties levied in accordance with Labor Code section 1813 for failing to pay required overtime wages;
e. Consultant shall post a copy of the applicable wage rates at each jobsite at a location readily available to its workers.
f. Any failure of Consultant and/or its subconsultant to comply with the above requirements relating to a public work project shall constitute a breach of this Agreement that excuses the City’s performance of this Agreement at the City’s sole and absolute option and shall be at the sole risk of Consultant. Consultant on behalf of itself and any subconsultant, agree to indemnify, defend and hold harmless the City and its officials, officers, employees, and agents from and against any and all claims, liabilities, losses, costs, expenses, attorney’s fees, damages, expenses, fines, financial consequences, interest, and penalties, of any kind or nature, arising from or relating to any failure (or alleged failure) of the Consultant and any subconsultant to pay prevailing wages or to otherwise comply with the requirements of prevailing wage law relating to a public work.
g. Consultant acknowledges that it and/or any subconsultant may not engage in the performance of any contract for public work unless currently registered with the DIR and qualified to perform public work pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

17. Storm Water Requirements. To the extent applicable to the Scope of Work under this Agreement, Consultant, Consultant’s employees, subcontractors, and agents are required to abide by the applicable City of Santa Cruz Storm Water Best Management Practices (BMPs) for the duration of the work. The City’s mandatory Storm Water BMPs, which are listed according to the type of work, operations, or business, are located on the City website at: https://www.cityofsantacruz.com/government/city-departments/public-works/stormwater/bestmanagement-practices

18. Dispute Resolution. The Parties agree to attempt in good faith to resolve through negotiation any dispute, claim or controversy arising out of or relating to this Agreement. Either party may initiate negotiations by providing written notice in letter form to the other party, setting forth the subject of the dispute and the relief requested.

Promptly upon such notification, the Parties shall meet at a mutually agreeable time and place in order to exchange relevant information and perspective, and to attempt to resolve the dispute. In the event that no resolution is achieved, and if, but only if, the parties mutually agree, then prior to pursuing formal legal action, the parties shall make a good faith effort to resolve the dispute by non-binding mediation or negotiations between representatives with decision-making power, who, to the extent possible, shall not have had substantive involvement in the matters of the dispute. To the extent that the dispute involves or relates to a public works project, the Parties agree to attempt to resolve the dispute by complying with the claims process as set forth in

20.12 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 11
Public Contract Code sections 9204(e), 20104-20104.6, but without waiving the requirements of the California Tort Claims Act, Gov’t Code section 800 et seq. unless otherwise agreed to by the Parties.

19. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by an act of God, natural disaster, pandemic, acts of terrorism, war, a strike, lockout or other labor difficulty, or other peril, which is beyond the reasonable control of the affected party and without the negligence of the respective Parties. Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Agreement. Each Party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of its obligations in this Agreement. In the event either party is prevented or delayed in the performance of its respective obligation by reason of such Force Majeure, the only remedy is that there may be an equitable adjustment of the schedule based on City’s sole discretion.

20. Complete Agreement. This Agreement, along with any attachments, is the full and complete integration of the Parties’ agreement with respect to the matters addressed herein, and that this Agreement supersedes any previous written or oral agreements between the Parties with respect to the matters addressed herein. Unless otherwise stated, to the extent there is any conflict between this Agreement and any other agreement (written or oral), the terms of this Agreement shall control.

21. Severability. The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the other provisions unenforceable, invalid or illegal.

22. Waiver. Waiver by any party of any portion of this Agreement shall not constitute a waiver of the same or any other portion hereof.

23. Governing Law. This Agreement shall be governed by and interpreted in accordance with California law.

24. Contract Interpretation. Each party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.

25. MacBride Principles/Peace Charter. City of Santa Cruz Resolution NS-19,378 (7/24/90) encourages all companies doing business in Northern Ireland to abide by the MacBride Principles and Peace Charter.

26. Notices. If either party shall desire or is required to give notice to the other such notice shall be given in writing, via email, and concurrently delivered by: (a) personal delivery, in which case notice is effective upon delivery; (b) overnight courier (i.e., Federal Express) with charges prepaid or charged to the sender’s account, in which case notice is effective when delivered; (c) priority U.S. Mail, in which case notice shall be deemed delivered on the second business day after the deposit thereof with the U.S. Postal Service. Notices shall be addressed to recipient as follows:

To CITY:

City of Santa Cruz Water Department
To CONSULTANT:

Confluence Restoration Inc.

20.13 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 12
Heidi Luckenbach, Water Director
212 Locust Street, Suite A
Santa Cruz, CA 95060
[email protected]
831/420-5214
Consultant Contact Name: Ryan Yarbrough
Address: 721 Seaside Street, Santa Cruz CA
95060
Email/Phone [email protected]
831/621-8084
Changes to the above information shall be given to the other party in writing ten (10) business days before the change is effective.

27. Counterparts. The Parties may execute this Agreement in two or more counterparts, which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party’s signature shall be accepted and valid as an original.

28. Warranty of Authority. The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Agreement. [SIGNATURES ON FOLLOWING PAGE]

20.14 20.15
City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 14
EXHIBIT A: SCOPE OF WORK

20.16 Project: Fisheries Biology Support, Scope of Work and Estimated Costs Prepared For: Maryna Sedoryk, City of Santa Cruz Water Department Date: 5/24/24
General
Confluence Restoration Inc. (Consultant) will provide fisheries biology services as-needed for Water Department projects. The Consultant with be under the general supervision of the Watershed Compliance Manager and will include tasks outlined below.

Scope of Work

1. San Lorenzo River Lagoon Seining

2. Laguna Creek Lagoon Seining

3. Annual Reporting

4. Endangered Species Act Compliance-related fisheries support.

Estimated Budget
Senior
Scientist
(Hrs.)
Senior
Associate
(Hrs.)
Associate
Scientist
(Hrs.)
Field
Equipment
($)
Direct
Expenses
($) Total ($)
San Lorenzo
Lagoon Seining 120 152 360 2670 4800 69,670
Laguna Creek
Lagoon Seining 40 52 120 890 2400 24190
Annual Reporting 158 40 300 29,000
Permit
Compliance 10 24 500 5,000
Total Estimated
Budget 127,860
Confluence Restoration Inc.
721 Seaside St. Santa Cruz, CA 95060 LIC#1064061
Phone (831) 621-8084 Fax (831) 604-9571

EXHIBIT A

20.17 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 15
EXHIBIT B: FEE SCHEDULE

20.18 Project: Fisheries Biology Support, Scope of Work and Fee Schedule Prepared For: Maryna Sedoryk, City of Santa Cruz Water Department Date: 5/24/24
Senior Scientist
Confluence Restoration Inc. (Consultant) will provide fisheries biology services as-needed for Water Department projects. The Consultant with be under the general supervision of the Watershed Compliance Manager and will include tasks outlined below.

Scope of Work

1. San Lorenzo River Lagoon Seining

2. Laguna Creek Lagoon Seining

3. Annual Reporting

4. Endangered Species Act Compliance-related fisheries support.

Labor Rates
Classification Rate ($/Hour)
Senior Scientist 150
Senior Associate 125
Associate Scientist 70
Direct Costs and Equipment Fees
Description Rate
Mileage (Federal Rate) .67/mile
Seining Equipment $80/Day
Canoe $60/Day
Misc. Equipment & Supplies $60/day
Per Diem (GSA Rate) $69/Day
Lodging Cost
Permit Fees Cost
Confluence Restoration Inc.
721 Seaside St. Santa Cruz, CA 95060 LIC#1064061
Phone (831) 621-8084 Fax (831) 604-9571

EXHIBIT B

20.19 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 16
EXHIBIT C: WORK SCHEDULE
Work will be scheduled as needed and will be agreed between the parties.

20.20 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 17
EXHIBIT D: INSURANCE REQUIREMENTS
Consultant shall procure and maintain insurance against claims for injuries to persons or damages to property and otherwise which may arise from or in connection with the performance of the work under this Agreement and the results of that work by Consultant, its agents, representatives, employees, or subcontractors.

A. CERTIFICATE REQUIREMENTS
The City will be issued a Certificate of Insurance (a Memorandum of Understanding will not be accepted) with the following minimum requirements:
• Certificate(s) will show current policy number(s) and effective dates, • Coverage and policy limits will meet, or exceed, requirements below, • The Certificate Holder will be City of Santa Cruz, Risk Management, 1200 Pacific Ave., Suite 290, Santa Cruz, CA 95060,
• Certificate will be signed by an authorized representative, • An endorsement, if required below, will be provided to show the City, its officers, officials, employees, and volunteers as additional insureds, and
• Coverages must be maintained during the term of the Agreement with the City, unless a longer duration is required as specified below.

B. MINIMUM SCOPE AND LIMITS OF INSURANCE
Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. If Consultant maintains broader insurance coverage and/or higher limits than the minimums shown below, the City of Santa Cruz requires and shall be entitled to the broader insurance coverage and/or higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Cruz.

Coverage will be at least as broad as:
• COMMERCIAL GENERAL LIABILITY (CGL): $1,000,000 PER OCCURRENCE; $2,000,000 AGGREGATE Proof of coverage for $1 Million per occurrence and $2 Million in the aggregate including products and completed operations, property damage, bodily injury, personal and advertising injury will be provided on Insurance Services Office (ISO) Form CG 00 01 covering CGL. • PROFESSIONAL LIABILITY (ERRORS AND OMISSIONS): $2,000,000 PER OCCURRENCE OR CLAIM, $2,000,000 AGGREGATE.

Consultant will maintain insurance appropriate to Consultant’s profession; with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after date of completion of the services under this Agreement. If coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date or start of work date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the contract of work.
• AUTOMOBILE LIABILITY:

Proof of coverage for $1,000,000 provided on ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non-owned autos (Code 9), per accident for bodily injury and property damage.
• WORKERS’ COMPENSATION AS REQUIRED BY THE STATE OF CALIFORNIA, WITH STATUTORY LIMITS, AND EMPLOYER’S LIABILITY INSURANCE: $1,000,000 per accident for bodily injury or disease.

20.21 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 18
The Worker’s Compensation policy must be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant and its employees. (Not required if Consultant provides written verification it has no employees) - If Consultant has no employees, Consultant shall complete and sign a Workers’ Compensation Exemption Declaration and Release of Liability.

C. OTHER INSURANCE PROVISIONS
The insurance policies are to comply with the following provisions:
• ADDITIONAL INSURED STATUS
The City, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations, products and completed operations. General liability coverage will be provided in the form of an endorsement to Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85, or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 (if a later edition is used).
o PRIMARY COVERAGE
For any claims related to this Agreement, Consultant’s and all subcontractor’s insurance coverage will be primary and non-contributory as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents, or volunteers will be excess of Consultant’s and all subcontractor’s insurance and will not contribute with it.
• NOTICE OF CANCELLATION
Each insurance policy required above shall state that the coverage shall not be canceled, except with notice to the City.
• WAIVER OF SUBROGATION
Consultant hereby grants to the City a waiver of any right to subrogation, except as otherwise not applicable, which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss, including attorney’s fees under such insurance. Consultant agrees to obtain any endorsement that may be necessary to effectuate this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. • EXCESS LIABILITY/UMBRELLA INSURANCE POLICIES
Consultant may use excess liability/umbrella policies to meet the required liability limits on the condition that they provide all of the insurance coverages required herein, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The excess liability/umbrella insurance policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying CGL insurance. No insurance policies maintained by the additional insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Consultant’s primary and excess liability policies are exhausted. • DURATION OF COVERAGE
CGL & Excess Liability/Umbrella policies for any construction related work, including, but not limited to, maintenance, service, or repair work, shall continue coverage for a minimum of 5 years for Completed

20.22 City of Santa Cruz Professional Services Agreement for Fisheries Biology Support July 2024 (Form Rev.01/24 ) Page 19
Operations liability coverage. Such Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of the contract of work. • SELF-INSURED RETENTIONS (SIR)
Self-insured retentions must be declared to and approved by the City. City may require Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related expenses.

The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
• ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.
• CLAIMS MADE POLICIES
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. • VERIFICATION OF COVERAGE
Consultant will furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy (and CPL, automobile and any Excess Liability/Umbrella policies, as applicable) listing all policy endorsements to be approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning will not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

D. SUBCONTRACTORS
Consultant shall include their subcontractor(s) as additional insured(s) under the policies or shall furnish separate certificates and endorsements for each contractor and subcontractor. Consultant shall require and verify that all contractors and subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are named as additional insureds on insurance required from its contractor(s) and subcontractor(s).

E. SPECIAL RISKS/CIRCUMSTANCES
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances and provide notice to Consultant.

20.23 City Council

AGENDA REPORT
DATE: 08/08/2024
AGENDA OF: 08/27/2024
DEPARTMENT: Water
SUBJECT: Acceptance and Budgeting of Grant Funding for Brackney Landslide Area Pipeline Risk Reduction Project - Budget Adjustment (WT) RECOMMENDATION: Motion to adopt a resolution authorizing acceptance of additional Hazard Mitigation Grant Program funding in the amount of $3,858,079 and amending the Water Department FY 2025 revenue budget for the Capital Investment Program (c702002), Brackney Landslide Area Pipeline Risk Reduction Project, accordingly.

BACKGROUND: The City of Santa Cruz Water Department (SCWD) developed the Brackney Landslide Area Pipeline Risk Reduction Project (Project) to improve the reliability of water supply infrastructure for the City of Santa Cruz (City). The Project is realigning a section of the Newell Creek Pipeline (NCP) in an area with known geological hazards to protect it from future landslide and geological movements. The NCP is a critical component of the City’s water supply infrastructure that transports water from the Loch Lomond Reservoir to the City’s Graham Hill Water Treatment Plant. The Brackney area segment of the NCP has been included in many SCWD risk assessments and is identified in the City’s Local Hazard Mitigation Plan.

On October 24, 2017, Council authorized SCWD to apply for funding from the Hazard Mitigation Grant Program (HGMP) through the Federal Emergency Management Agency (FEMA). Initial funding was accepted and appropriated by Council on April 28, 2020. HMGP awarded the grant as a two-phased project with Phase 1 being field investigations, design, rightof way acquisition, and environmental permitting. SCWD continued to seek HMGP funding as the Project proceeded through Phase 1, and Council accepted and appropriated additional funding on August 10, 2021. The total grant amount for Phase 1 was $1,211,871 and covered 42% of costs to date. Phase 1 is now complete, and FEMA has accepted all Phase 1 deliverables.

DISCUSSION: SCWD submitted Phase 1 deliverables to FEMA for approval in November 2022 and provided a Phase 2 (construction) scope of work and request for additional funding in February 2023. On July 10, 2024, an additional $3,858,079 was awarded by FEMA in HMGP funds to assist in the Phase 2 costs.

The Project is scheduled to return to Council for the approval of plans and specifications and authorization to bid in October 2024, with construction starting in February 2025 and ending in early 2026. The total grant amount of over $5 million awarded by FEMA will fund 30% of the total estimated project costs of nearly $16.7 million (in escalated dollars).

21.1 Environmental Review
The Final Environmental Impact Report for the Newell Creek Pipeline Improvement Project was certified by the City Council May 10, 2022. FEMA prepared a Record of Environmental Consideration after an extensive environmental review of the project’s consistency with federal laws, particularly the Endangered Species Act, Migratory Bird Treaty Act, and National Historic Preservation Act. FEMA’s environmental conditions require the City to implement avoidance and minimization measures, conservation measures and best management practices that will protect special status species and cultural resources. The City will implement these conditions as applicable.

Health in All Policies (HiAP)
This project aligns with the public health pillar of the City’s HiAP initiative by supporting the Water Department’s work in ensuring the reliability of the public drinking water supply.

FISCAL IMPACT: Acceptance of the additional grant funds will provide $3.86 million in nointerest funding for a critical project, thus reducing the overall cost to the Water Enterprise Fund.

Budget appropriations for FY 2025 costs are available in Capital Investment Program (c702002), Brackney Landslide Area Pipeline Risk Reduction Project. Additional appropriations will be requested in each fiscal year’s recommended budget as needed to complete the Project.

Prepared By:

Malissa Kaping
Principal Management
Analyst
Submitted By:

Heidi Luckenbach
Water Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. BUDGET ADJUSTMENT.PDF

2. GRANT OBLIGATION NOTICE.PDF

21.2 City of Santa Cruz

BUDGET ADJUSTMENT REQUEST
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 Clear Form
2025
07/29/2024
Appropriate $3,858,079 in grant funding from FEMA's Hazard Mitigation Grant Program for the Brackney Landslide Area Pipeline Risk Reduction Project, c702002.
711-70-91-7153-43193 c702002-702-2270-0 Brackney Landslide Area Pipeline Risk Reduction 3,858,079 3,858,079
0 3,858,079
Digitally signed by
Malissa Kaping
Date: 2024.08.09
08:43:06 -07'00'
Chris
Coburn
Digitally signed
by Chris Coburn
Date: 2024.08.09
10:37:05 -07'00'
Noah
Otts
Digitally signed
by Noah Otts
Date: 2024.08.09
11:50:10 -07'00'
Elizabet
h Cabell
Digitally signed by
Elizabeth Cabell
Date: 2024.08.13
12:42:35 -07'00' 21.3
U.S. Department of Homeland Security
FEMA Region 9
1111 Broadway, Suite 1200
Oakland, CA 94607
www.fema.gov
July 10, 2024
Robyn Fennig
Assistant Director Hazard Mitigation Section
Governor’s Authorized Representative
California Offices of Emergency Services
3650 Schriever Avenue
Mather, CA 95655
Reference: Application Approval, HMGP-4344-614-139R
City of Santa Cruz
Brackney Landslide Pipeline Risk Reduction Mitigation Project, Phase 2 FIPS Code: 087-69112, Supplement 397
Dear Robyn Fennig:

We approve and issue Hazard Mitigation Grant Program (HMGP) funds for the City of Santa Cruz, HMGP-4344-614-139R, Brackney Landslide Pipeline Risk Reduction Mitigation Project, Phase 2.

The total project cost for Phase 2 is $11,091,236.67. As shown in the enclosed Obligation Report - Supplement 397, we are obligating $3,858,078.80 for the 35 percent Federal share; the 65 percent non-Federal share is $7,233,157.87. These funds are available in SmartLink for immediate and eligible disbursements. The following is a summary of the approved funding:

Project Phase: Federal
Share:

Non-Federal Share: Total Project Cost:

Phase 1, Supplement 89, 226, 323 $1,211,871.43 $596,891.90 $1,808,763.33 Phase 2, Supplement 397 $3,858,078.80 $7,233,157.87 $11,091,236.67 TOTALS $5,069,950.23 $7,830,049.77 $12,900,000.00
This HMGP project approval and obligation of funds are subject to the following conditions:

1. Scope of Work (SOW) – The City of Santa Cruz Water Department will replace a portion of the Newell Creek water supply pipeline at the Brackney landside area between Fremont Avenue and Brackney Road in and around Ben Lomond, California. This project will reduce the risk of loss or damage associated with landslide events by closing off and filling the existing pipeline with grout and opening a new pipeline in a more stable location.

21.4 Robyn Fennig
July 10, 2024