Forest Street, including the portion directly across from the subject address. The subject property is requesting the implementation of a parking restriction that would prohibit vehicles from parking continuously for multiple days. The nightly parking restriction from 9 PM to 6 AM would accomplish the desired outcome.
Police Services has been at the location on several occasions to help clear long-term parked vehicles and support the proposed nightly restriction.
ENVIRONMENTAL
Not applicable.
DISCUSSION
Not applicable.
SUMMARY/NEXT STEPS
Upon City Council approval of the recommended action, the appropriate parking restriction signs will be posted to give notice of said parking restrictions and allow for enforcement.
ATTACHMENT:
A. Engineer’s Report – 05/16/2024
B. Resolution No. 9918
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
ITEM # 2
CITY OF SANTA FE SPRINGS
TRAFFIC COMMISSION AGENDA STAFF REPORT
TO: Honorable Chairperson and Commissioners
FROM: James Enriquez, P.E., Director of Public Works / City Engineer BY: Roy Kim, Traffic Engineer
SUBJECT: REQUEST FOR PARKING RESTRICTION (10608 FOREST STREET) DATE: May 16, 2024
RECOMMENDATION:
It is recommended that the Traffic Commission:
1) Recommend to the City Council that parking of vehicles be prohibited nightly between the hours of 9PM and 6AM on the east side of Forest Street from its intersection with Clark Street to 215′ south of the intersection; and
2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
A fee in the amount of $290.86 will be collected for the installation cost of parking restriction signage.
BACKGROUND
A letter was received from Tank Master, Inc. requesting a parking restriction in front of their property located at 10608 Forest Street. They are experiencing problems with large trucks and other vehicles continuously parking in front of their property for multiple days, making it difficult to conduct their business and for their employees to find parking.
ANALYSIS
The subject portion of Forest Street is a local industrial street located one block west of Bloomfield Avenue between Clark Street and Florence Avenue. The street is 48′ wide and carries one lane of traffic in each direction. The street is posted with 30 miles-per-hour speed limit signs. “No Stopping Anytime” restrictions currently exist on other portions of
ATTACHMENT A
TRAFFIC COMMISSION AGENDA REPORT – MEETING OF MAY 16, 2024 Request for Parking Restriction (10608 Forest Street)
Forest Street, including the portion directly across from the subject address. The subject property is requesting the implementation of a restriction that would prohibit vehicles from parking continuously for multiple days. The nightly parking restriction from 9PM to 6AM would accomplish the desired outcome.
Police Services have been at the location in the past to help clear long-term parked vehicles, and are in support of the proposed nightly restriction.
ENVIRONMENTAL
Not applicable.
DISCUSSION
Not applicable.
SUMMARY/NEXT STEPS
The report will be forwarded to the City Council for consideration.
ATTACHMENT:
A. Attachment A – Letter of Request
B. Attachment B – Location Map
APPROVED:
ITEM NO.:
RESOLUTION NO. 9918
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,
CALIFORNIA, PROHIBITING ON-STREET PARKING OF VEHICLES DURING CERTAIN HOURS IN THE VICINITY OF 10608 FOREST STREET
WHEREAS, the provision of Section 72.21 of the City Code provides that whenever any ordinance or resolution of the City so designates and when authorized signs are in place giving notice thereof, no person shall park a vehicle at any time upon any of the streets described therein; and
WHEREAS, the property at 10608 Forest Street has requested such parking restriction to address large trucks continuously parking in front of the property, which past enforcement efforts have failed to alleviate; and
WHEREAS, the proposed parking restriction has been considered and approved by the Traffic Commission of the City of Santa Fe Springs at their meeting on May 16, 2024.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Fe Springs, California, as follows:
Section 1: Pursuant to the provision of Section 72.21 of the City Code, the following location is designated as a place where no person shall stop, stand or park a vehicle for any purpose other than the loading or unloading of passengers and materials between the hours of 9:00 PM to 6:00 AM:
East side of Forest Street from its intersection with Clark Street to a point 215 feet south of Clark Street
When signs are posted giving notice thereof, any vehicle which is parked or left standing in violation of the provisions of this Resolution, shall be removed pursuant to the provisions of Vehicle Code Section 22651 (n).
APPROVED and ADOPTED this 16th day of July 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Jay Sarno, Mayor
ATTEST:
____________________________
Fernando Muñoz, Deputy City Clerk
ATTACHMENT B
ITEM # 31
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: MEASURE R FUNDING AGREEMENT NO. MR315.41 WITH LOS
ANGELES COUNTY METROPOLITAN TRANSPORTATION
AUTHORITY – AMENDMENT NO. 3
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Approve Amendment No. 3 to Funding Agreement No. MR315.41 with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Valley View Avenue and Alondra Avenue Intersection Improvements; and 2) Authorize the City Manager to execute Amendment No. 3; and 3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The Valley View Avenue and Alondra Avenue Intersection Improvements project is a project funded through LACMTA’s Interstate 605 Corridor “Hot Spot” Interchanges Program, included in the Measure R Expenditure Plan. Funding Agreement No.
MR315.41 (Attachment B) with LACMTA was executed in February 2018 and allocated $2,667,000 in Measure R funds for the project. Execution of Amendment No. 3 will allocate an additional $920,000 in Measure R funds for the construction of the project and increases the total project funding to $3,587,000. The project is entirely funded through LACMTA funding and no local match is anticipated at this time.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Measure R Funding Agreement No. MR315.41 with Los Angeles County Metropolitan Transportation Authority – Amendment No. 3
BACKGROUND
In 2008, the voters of Los Angeles County approved Measure R. Measure R is a halfcent sales tax for Los Angeles County that took effect January 2009, to help finance new transportation projects and programs, and accelerate those already in progress.
In February 2018, the City and Los Angeles County Metropolitan Transportation Authority (LACMTA) entered into Agreement No. MR315.41 to construct intersection improvements at Valley View Avenue and Alondra Avenue. The City requested an increase in funds for the project in the amount of $920,000 due to rising construction costs. The Metro Board approved the budget increase on June 23, 2022. Amendment No. 3 to the agreement provides the additional funding.
ANALYSIS
Approval of Amendment No. 3 extends lapsing date for FY 2015-16 funds to June 23, 2025. The extension allows the City to request additional Measure R funds to bridge the projected shortfall and complete the intersection improvements.
ENVIRONMENTAL
Not applicable.
DISCUSSION
Not applicable.
SUMMARY/NEXT STEPS
Upon approval by the City Council of the recommended actions, staff will coordinate the execution of Amendment No. 3 and continue coordinating the delivery of the project.
ATTACHMENTS:
A. Amendment No. 3 to Agreement No. MR315.41
B. Agreement No. MR315.41 and Amendments
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
FTIP# N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 3
FA# 920000000MR315.41
Rev: 10.26.2022 1 Measure R Funding Agreement Amendment Highways – General
AMENDMENT No. 3 TO MEASURE R FUNDING AGREEMENT
BETWEEN CITY OF SANTA FE SPRINGS AND THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY
This Amendment No. 3 to the Funding Agreement (this “Amendment”), is dated as of July 1, 2023 by and between the City of Santa Fe Springs ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").
RECITALS:
A. WHEREAS, Grantee and LACMTA entered into that certain Funding Agreement No. 920000000MR315.41, dated November 1, 2017, which was amended on May 11, 2020 and November 19, 2021, (as amended, the "Existing FA"), which Existing FA provides for the Valley View Ave Intersection at Alondra Blvd Improvements (the “Project”); and
B. WHEREAS, the LACMTA Board on January 26, 2023, delegated administrative authority to staff to extend funding lapsing dated to meet PAED, PS&E, ROW and Construction time frames; and
C. WHEREAS, the Grantee and LACMTA desire to extend the lapsing date of the FY 2015-16 funds to June 30, 2025; and
D. WHEREAS, the LACMTA Board on January 26, 2023 programmed an additional $920,000 for Right of Way and Construction of the Project. The total project budget is $3,587,000.
E. WHEREAS, the Funds are currently programmed for the Project as follows $2,667,000 in Measure R Funds in FY 2015-16 and $920,000 in Measure R Funds in FY 2022-23. The total designated amount for the Project is $3,587,000; and F. Grantee and LACMTA desire to amend the Existing FA as provided herein.
FTIP# N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 3
FA# 920000000MR315.41
Rev: 10.26.2022 2 Measure R Funding Agreement Amendment Highways – General
AGREEMENT:
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:
1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $3,587,000 (the “Funds”) for the Project. LACMTA Board of Directors actions on November 18, 2015, October 26, 2017 and January 26, 2023 set forth the Measure R Funds for the Project. The Funds are currently programmed in Fiscal Years: $2,667,000 in FY 2015-16 and $920,000 in FY 2022-23.”
2. Part II, Section 9 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:
“9. TIMELY USE OF FUNDS/REPROGRAMMING OF FUNDS
9.1 GRANTEE must demonstrate timely use of the Funds by:
(i) executing this Agreement within ninety (90) days of receiving formal transmittal of the Agreement from LACMTA, or by
December 31st of the first Fiscal Year in which the Funds are programmed, whichever date is later; and
(ii) meeting the Project milestones due dates as agreed upon by the LACMTA and GRANTEE in the FA; milestones include, but are not limited to the following:
a. for project development, GRANTEE must complete phase by the end of the second fiscal year following the year the Funds were first programmed; and
b. for right-of-way, GRANTEE must follow its right-of-way acquisition policies and must show a realistic schedule for completion of acquisition required for the project agreed upon by LACMTA and GRANTEE prior to Agreement execution;
and
c. for construction or capital purchase projects, contracts shall be awarded within nine (9) months from the date of completion of design. Project design (preliminary engineering) must begin within six (6) months from the identified milestone start date; and
(iii) submitting the Quarterly Progress/Expenditure Report; and (iv) Expending the Funds granted under this FA for allowable costs by the lapsing date. All Funds programmed for FY 2015-16 and FY 2022-23 are subject to lapse by June 30, 2025.”
9.2 Quarterly Progress/Expenditure Reports will be used to evaluate compliance with the Project milestone due dates as identified in the FA. If the Project does not meet the FTIP# N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 3
FA# 920000000MR315.41
Rev: 10.26.2022 3 Measure R Funding Agreement Amendment Highways – General
milestone due dates as agreed upon in the FA, LACMTA will issue a notice of noncompliance to the GRANTEE, and the GRANTEE will be required to develop a written recovery plan illustrating in detail the GRANTEE’s actions to resolve the delay and to meet the Project completion date agreed upon in the FA (the “Recovery Plan”). If the Recovery Plan is deemed viable by LACMTA staff, and meets the Project completion date agreed upon in the FA, LACMTA may grant an administrative schedule update as long as the Funds are expended in compliance with (iv) above. If GRANTEE fails to submit a Recovery Plan within 30 days of the notice of non-compliance from LACMTA, or the Recovery Plan illustrates that the Project will not meet the lapse date in the FA, LACMTA may recommend potential deobligation of the Funds as part of its annual Call for Projects Recertification/Deobligation process. GRANTEE will ONLY be allowed to request a one-time lapsing date extension of 20- months from the final lapse date, which request is subject to LACMTA’s Technical Advisory Committee (TAC) consideration as part of the annual Call for Projects Recertification/Deobligation process.
9.3 Recertification of Funds will be based on Project progress and is subject to meeting the Project milestones as agreed upon in the FA.
9.4 If GRANTEE does not complete one element of the Project, as described in the FTIP Project Sheet, due to all or a portion of the Funds lapsing, the entire Project may be subject to deobligation at LACMTA’s sole discretion. In the event that all the Funds are deobligated, this Agreement shall automatically terminate.
9.5 If the GRANTEE fails to meet any of the conditions in paragraph 9.1 above, the Project shall be considered lapsed and will be submitted to the LACMTA Board for deobligation. Expenses that are not invoiced within 60 days after the lapsing date are not eligible for reimbursement.”
3. Attachment A of the Existing FA is hereby replaced by Attachment A-3, attached.
4. Attachment B1-2 of the Existing FA is hereby replaced by Attachment B1-3, attached.
5. Attachment C of the Existing FA is hereby replaced by Attachment C-3, attached.
6. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.
FTIP# N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 3
FA# 920000000MR315.41
Rev.: 03.08.2023 4 Measure R Funding Agreement Amendment Highways – General
IN WITNESS WHEREOF, the parties have caused this Amendment No. 3 to the FA to be executed by their duly authorized representatives as of the dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By: ________________________________________ Date: ____________________ Stephanie N. Wiggins
Chief Executive Officer
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel
By: ________________________________________ Date: ____________________ Deputy
GRANTEE:
CITY OF SANTA FE SPRINGS
By: _________________________________ Date: ____________________ René Bobadilla
City Manager
APPROVED AS TO FORM:
By: __________________________________ Date: ____________________ Ivy M. Tsai
City Attorney
FTIP #: N/A
SOURCES OF FUNDS Prior Years FY2015-16 FY 2018-19 FY2019-20 FY2020-21 FY2022-23 Total Budget
% of Budget
LACMTA PROGRAMMED FUNDING
MEASURE R FUNDS $ 2,667,000 $ 920,000 $ 3,587,000
LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL $ - $ 2,667,000 $ - $ - $ - $ 920,000 $ 3,587,000 100% OTHER SOURCES OF FUNDING:
LOCAL: $ - 0%
STATE: $ - 0%
FEDERAL: $ - 0%
PRIVATE OR OTHER: $ - 0%
OTHER FUNDING SUBTOTAL $ - $ - $ - $ - $ - $ - $ - 0%
TOTAL PROJECT FUNDS $ - $ 2,667,000 $ - $ - $ - $ 920,000 $ 3,587,000 100% ATTACHMENT A-3 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 920000000MR315.41 Project Title: Valley View Ave Intersection at Alondra Blvd Improvements Project#: MR315.41 A-3
PROGRAMMED BUDGET - SOURCES OF FUNDS
Rev. 05.03.19 FA Measure R Hwys Gen Attachment A-3 Project Funds
FTIP #: N/A
Subregion ID: I-605/SR-91/I-405 Corridor “Hot Spots”
Project#: MR315.41
Amendment 3
FA# 9200000000MR315.41
Rev: 05.03.19 1 FA Measure R Hwys Gen
Attachment C-3 Scope of Work
ATTACHMENT C-3
SCOPE OF WORK
PROJECT TITLE:
Valley View Ave Intersection at Alondra Blvd Improvements PROJECT LOCATION:
The project is located at the Alondra Boulevard/Valley View Avenue Intersection in the City of Santa Fe Springs (and a shared boundary in the City of La Mirada), immediately north of the 1-5 freeway.
PROJECT LIMITS:
This project limits include the intersection of Alondra Boulevard and Valley View Avenue.
NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:
The purpose of this project is to restripe Alondra Boulevard to provide a right/through lane, two through lanes and dual left turn lanes for both the eastbound and westbound directions. The improvements also consist of widening on the south side of Alondra Boulevard and the reconstruction of the raised median east of the intersection. New Right of Way is required along the south side of Alondra Boulevard and along the east side of Valley View Avenue south of the intersection.
PROJECT BACKGROUND:
This project was identified, and is compatible with the long-term design concepts, as part of the 91/605/405 Feasibility Study as an intersection "Hot Spot". Improvements are needed in the intersection to improve the Level of Service and Operational performance.
PROJECT BUDGET:
COMPONENT AMOUNT
PA/ED NA/Completed by Metro
PS and E NA/Completed by Metro
R/W Support $110,000
R/W Capital $315,000
Construction Support $2,912,000
Construction Capital $250,000
Total Budget $3,587,000
SCOPE:
The scope needed for this project includes Right of Way Support, including but not limited to the land acquisition, agreements, offers, exhibits, appraisals, negotiations and record keeping, Right of Way Acquisition Capital, Construction Capital and the Construction Support necessary to provide construction oversight including to procure a consultant for construction engineering, award a contract for construction and perform the necessary tasks to complete the job.
Three (3) properties are impacted and need a combination of land acquisition and/or temporary construction easements. Below includes a table of the Assessor Parcel Numbers (APN's) of the property impacts.
FTIP #: N/A
Subregion ID: I-605/SR-91/I-405 Corridor “Hot Spots”
Project#: MR315.41
Amendment 3
FA# 9200000000MR315.41
Rev: 05.03.19 2 FA Measure R Hwys Gen
Attachment C-3 Scope of Work
Valley View/Alondra Right of Way Impacts - Current
APN APN LOCATION Impact Type (Acquisition and/or TCE)
1 7001-013-097 Faro Logistics Partial Acquisition and TCE 2 7001-012-043 Starbucks /Subway Partial Acquisition and TCE 3 7001-012-039 Link Alondra Center Partial Acquisition and TCE
The tasks necessary to complete the job including the following:
I. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:
A. Meet as needed with the City to accomplish Project tasks as outlined. Meetings expected between the Consultant and City, shall be and not be limited to: Project Kick-off Meeting, progress meetings and preparation for the Community Information Workshop at 95% design completion.
B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
RIGHT-OF-WAY:
Right-of-Way Support and Right-of-Way Capital
Right-of-Way Support:
Tasks to be performed include, but are not limited, to the following:
A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.
B. Identify right-of-way acquisitions, and/or vacations to provide for the optimal alignment of Road, which shall incorporate roadway widening, and preserve the existing improvements.
C. Meet as needed with the City to accomplish Project tasks as outlined. Meetings expected between the Consultant and City, shall be and not be limited to: Project Kick-off Meeting, site visits, progress meetings and preparation for City Council meetings.
D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
Right-of-Way Capital:
FTIP #: N/A
Subregion ID: I-605/SR-91/I-405 Corridor “Hot Spots”
Project#: MR315.41
Amendment 3
FA# 9200000000MR315.41
Rev: 05.03.19 3 FA Measure R Hwys Gen
Attachment C-3 Scope of Work
Tasks to be performed include, but are not limited to, the following:
A. Order title reports/litigation guarantees.
B. Present conceptual plans and photo renderings (i.e. before and after) to property owners adjacent to project.
C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.
D. Authorize appraisals and improvements pertaining to properties.
E. Notify and meet with property owners of appraisals and detailed improvements to their properties.
F. Set just compensation.
G. Present written offer letters and appraisal summaries to property owners.
H. Conduct negotiations to settlement including possession of property.
I. Relocate Utilities in Conflict.
MILESTONES: The implementation schedule for this project will be as follows.
FA Milestones
Revised FA Schedule in
Amendment 2
Revised Project Schedule
Start Date End Date Start Date End Date
Acquire Property September 2020 December 2021 September 2020 December 2021 Physical Possession December 2021 March 2022 December 2021 March 2022 Ready to List April 2022 May 2022 April 2022 May 2022
Advertise June 2022 July 2022 June 2022 July 2022
Bid Opening August 2022 September 2022 August 2022 September 2022 Award of Contract September 2022 October 2022 September 2022 October 2022 Fully Executed Contract November 2022 December 2022 November 2022 December 2022 Construction January 2023 May 2023 May 2024 December 2024 Total Project Duration
(Months) 32 months 51 months
FTIP #: N/A
Subregion ID: I-605/SR-91/I-405 Corridor “Hot Spots”
Project#: MR315.41
Amendment 3
FA# 9200000000MR315.41
Rev: 05.03.19 4 FA Measure R Hwys Gen
Attachment C-3 Scope of Work
ATTACHMENT C-3 – Location Map(s)
FTIP #: N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 1
FA# 920000000MR315.41
Rev: 08.13.19 1 FA Local Amendment Lapsing Date Extension AMENDMENT No. 1 TO FUNDING AGREEMENT
BETWEEN CITY OF SANTA FE SPRINGS AND
THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY This Amendment No. 1 to Funding Agreement (this "Amendment"), is dated as of May 11, 2020, by and between City of Santa Fe Springs ("GRANTEE"), and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").
RECITALS:
A. GRANTEE and LACMTA entered into that certain Funding Agreement No. 920000000MR315.41, dated February 9, 2018, (the "Existing FA"), which Existing FA provides for Valley View Ave intersection at Alondra Blvd Improvements (the “Project”); and B. Whereas, the LACMTA Board on October 25, 2018, delegated administrative authority to staff to extend funding lapsing dates to meet PAED, PS&E, ROW, and Construction time frames; and,
C. Whereas, the Grantee and LACMTA desire to extend the lapsing date of the Project funds programmed for FY 2015-16 to June 30, 2021; and D. GRANTEE and LACMTA desire to amend the Existing FA as provided herein.
FTIP #: N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 1
FA# 920000000MR315.41
Rev: 08.13.19 2 FA Local Amendment Lapsing Date Extension AGREEMENT:
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:
1. Part I, Paragraph 8 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:
“8. Attachment D is the “Project Reporting & Expenditure Guidelines”. GRANTEE shall complete the “Quarterly Progress/Expenditure Report”. The Quarterly Progress/ Expenditure Report are attached to this FA as Attachment D-2 in accordance with Attachment D – Project Reporting and Expenditure Guidelines.”
2. Part II, Paragraph 6 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:
“6. REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS
6.1 GRANTEE shall submit the draft of Quarterly Progress/Expenditure Report (Attachment D-2) within sixty (60) days after the close of each quarter on the last day of the months November, February, May and August to the LACMTA Project Manager for review and pre-approval of the applicable report. LACMTA Project Manager shall review and respond in writing to the draft Quarterly Progress/Expenditure Reports within thirty (30) calendar days from receipt. Grantee shall submit the LACMTA pre-approved Quarterly Progress/Expenditure Report no later than five (5) days after receipt of LACMTA’s written approval. Should GRANTEE fail to submit either the draft or pre-approved reports within five (5) days of the due date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the completed required reports are received, reviewed, and approved. The Quarterly Progress/Expenditure Reports shall include all appropriate documentation (such as contractor invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not impact the final milestone date. All supporting documents must include a clear justification and explanation of their relevance to the Project. If no activity has occurred during a particular quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Reports indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a single month, then GRANTEE can submit such an invoice once per month with supporting documentation. Expenses that are not invoiced to LACMTA Accounts Payable within ninety (90) days after the lapsing date specified in Part II, Section 9.1 below are not eligible for reimbursement.
6.2 GRANTEE shall submit the Project expenditure estimates for the subsequent fiscal year by February of each year. LACMTA will use the estimates to determine the Project budget for the upcoming fiscal year.
6.3 LACMTA, and/or its designee, shall have the right to conduct audits of the Project as deemed appropriate, such as financial and compliance audits, interim audits, preaward audits, performance audits and final audits. LACMTA will commence a final audit FTIP #: N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 1
FA# 920000000MR315.41
Rev: 08.13.19 3 FA Local Amendment Lapsing Date Extension within six months of receipt of acceptable final invoice, provided the Project is ready for final audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA, and such costs, charges and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summarization including actual indirect rates for the period covered by the FA period under review).
GRANTEE agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions of this FA. The allowability of costs for GRANTEE’s own expenditures submitted to LACMTA for this Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87. The allowability of costs for GRANTEE’s contractors, consultants and suppliers expenditures submitted to LACMTA through GRANTEE’s Quarterly Progress/Expenditures shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR) Subpart 31 and 2 CFR Subtitle A, Chapter II, Part 225 (whichever is applicable). Findings of the LACMTA audit are final. When LACMTA audit findings require GRANTEE to return monies to LACMTA, GRANTEE agrees to return the monies within thirty (30) days after the final audit is sent to GRANTEE.
6.4 GRANTEE’s records shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by LACMTA to substantiate charges related to the Project (all collectively referred to as “records”). Such records shall be open to inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project.
These records must be retained by GRANTEE for three years following final payment under this Agreement. Payment of retention amounts shall not occur until after the LACMTA’s final audit is completed.
6.5 GRANTEE shall cause all contractors to comply with the requirements of Part II, Section 5, paragraphs 6.2 and 6.3 above. GRANTEE shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project.
6.6 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall be afforded access to all GRANTEE’S records and its contractors related to the Project, and shall be allowed to interview any employee of GRANTEE and its contractors through final payment to the extent reasonably practicable.
6.7 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of GRANTEE and its contractors, shall have access to all necessary records, including reproduction, at no charge to LACMTA, FTIP #: N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 1
FA# 920000000MR315.41
Rev: 08.13.19 4 FA Local Amendment Lapsing Date Extension and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this FA.
6.8 When business travel associated with the Project requires use of a vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue Service, as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
6.9 GRANTEE shall be responsible for ensuring all contractors/ subcontractors for the Project comply with the terms of the Ordinance. GRANTEE shall cooperate with LACMTA Management Audit Services Department such that LACMTA can meet its obligations under the Ordinance.
6.10 GRANTEE shall certify each invoice by reviewing all subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable and reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.11 GRANTEE shall also certify final costs of the Project to ensure all costs are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.12 In addition to LACMTA’s other remedies as provided in this FA, LACMTA may withhold the Funds if the LACMTA audit has determined that GRANTEE failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA in accordance with LACMTA audit findings) and /or is severely out of compliance with other terms and conditions as defined by this FA, including the access to records provisions of Part II, Section 6.”
3. Part II, Paragraph 9 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:
“9. TIMELY USE OF FUNDS/REPROGRAMMING OF FUNDS:
9.1 GRANTEE must demonstrate timely use of the Funds by:
(i) executing this Agreement within ninety (90) days of receiving formal transmittal of the Agreement from LACMTA, or by
December 31st of the first Fiscal Year in which the Funds are programmed, whichever date is later; and
(ii) meeting the Project milestones due dates as agreed upon by the LACMTA and GRANTEE in the FA; milestones include, but are not limited to the following:
a. for project development, GRANTEE must complete phase by the end of the second fiscal year following the year the Funds were first programmed; and
FTIP #: N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 1
FA# 920000000MR315.41
Rev: 08.13.19 5 FA Local Amendment Lapsing Date Extension b. for right-of-way, GRANTEE must follow its right-of-way acquisition policies and must show a realistic schedule for completion of acquisition required for the project agreed upon by LACMTA and GRANTEE prior to Agreement execution;
and
c. for construction or capital purchase projects, contracts shall be awarded within nine (9) months from the date of completion of design. Project design (preliminary engineering) must begin within six (6) months from the identified milestone start date; and
(iii) submitting the Quarterly Progress/Expenditure Report; and (iv) funds programmed for FY 2015-16 are subject to lapse by June 30, 2021.
9.2 Quarterly Progress/Expenditure Reports will be used to evaluate compliance with the Project milestone due dates as identified in the FA. If the Project does not meet the milestone due dates as agreed upon in the FA, LACMTA will issue a notice of noncompliance to the GRANTEE, and the GRANTEE will be required to develop a written recovery plan illustrating in detail the GRANTEE’s actions to resolve the delay and to meet the Project completion date agreed upon in the FA (the “Recovery Plan”). If the Recovery Plan is deemed viable by LACMTA staff, and meets the Project completion date agreed upon in the FA, LACMTA may grant an administrative schedule update as long as the Funds are expended in compliance with (iv) above. If GRANTEE fails to submit a Recovery Plan within 30 days of the notice of non-compliance from LACMTA, or the Recovery Plan illustrates that the Project will not meet the lapse date in the FA, LACMTA may recommend potential deobligation of the Funds as part of its annual Call for Projects Recertification/Deobligation process. GRANTEE will ONLY be allowed to request a one-time lapsing date extension of 20-months from the final lapse date, which request is subject to LACMTA’s Technical Advisory Committee (TAC) consideration as part of the annual Call for Projects Recertification/Deobligation process.
9.3 Recertification of Funds will be based on Project progress and is subject to meeting the Project milestones as agreed upon in the FA.
9.4 If GRANTEE does not complete one element of the Project, as described in the FTIP Project Sheet, due to all or a portion of the Funds lapsing, the entire Project may be subject to deobligation at LACMTA’s sole discretion. In the event that all the Funds are deobligated, this Agreement shall automatically terminate.
9.5 If the GRANTEE fails to meet any of the conditions in paragraph 9.1 above, the Project shall be considered lapsed and will be submitted to the LACMTA Board for deobligation. Expenses that are not invoiced within 60 days after the lapsing date are not eligible for reimbursement.”
4. Part II, Paragraph 12 of Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:
“12. COMMUNICATIONS:
FTIP #: N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 1
FA# 920000000MR315.41
Rev: 08.13.19 6 FA Local Amendment Lapsing Date Extension
12.1 GRANTEE shall ensure that all Communication Materials contain recognition of LACMTA’s contribution to the Project as more particularly set forth in “Funding Recipient Communications Guidelines” available at http://metro.net/partnerscivic. The Funding Recipient Communications Guidelines may be changed from time to time during the course of this Agreement. GRANTEE shall be responsible for complying with the latest Funding Recipient Communications Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer.
12.2 For purposes of this Agreement, “Communications Materials” include, but are not limited to, press events, public and external newsletters, printed materials, advertising, websites radio and public service announcements, electronic media, and construction site signage. A more detailed definition of “Communications Materials” is found in the Funding Recipient Communications Guidelines.
12.3 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. The preferred logo lock-up for Funding Recipients to use is included in the Funding Recipient Communications Guidelines.
12.4 GRANTEE shall ensure that any subcontractor, including, but not limited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section.
12.5 The LACMTA Project Manager shall be responsible for monitoring GRANTEE’s compliance with the terms and conditions of this Section. GRANTEE’s failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein.”
4. Attachment B-1 of the Existing FA is hereby replaced by Attachment B1-1, attached.
5. Attachment C – Scope of Work, attached to the Existing FA is hereby amended by deleting the Milestones table and replacing it with the following Revised Project Schedule.
FTIP #: N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 1
FA# 920000000MR315.41
Rev: 08.13.19 7 FA Local Amendment Lapsing Date Extension FA Milestones
Original FA Schedule in
Scope of Work
Revised Project Schedule
Start Date End Date Start Date End Date
Right of Way
Certification/Mapping November 2017 November 2017 March 2018 June 2018 Appraisal November 2017 November 2017 March 2018 June 2018 Title Report November 2017 December 2017 March 2018 August 2018 Meet with
Property Owners
November 2017 October 2018 March 2018 August 2020
SFS Council Approval May 2018 June 2018 August 2020 October 2020 Acquire Property July 2018 October 2018 September 2020 December 2020 Physical Possession October 2018 October 2018 December 2020 March 2021 Bidding & Construction
Ready to List November 2018 November 2018 April 2021 May 2021 Advertise November 2018 November 2018 June 2021 July 2021 Bid Opening December 2018 December 2018 August 2021 August 2021 Award of Contract January 2019 January 2019 September 2021 October 2021 Fully Executed Contract February 2019 February 2019 November 2021 December 2021 Construction February 2019 May 2019 January 2022 April 2022 Total Project Duration
(Months)
18 months 49 months
6. The parties have agreed that the Monthly Progress Report is no longer required and therefore, Attachment D-1 and all references thereto are hereby deleted.
7. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.
SOURCES OF FUNDS FY 2018-19
Qtr 1
FY 2018-19
Qtr 2
FY 2018-19
Qtr 3
FY 2018-19
Qtr 4
FY 2019-20
Qtr 1
FY 2019-20
Qtr 2
FY 2019-20
Qtr 3
FY 2019-20
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS:
PAED $0
PS&E $0
RW Support $4,587 $15,278 $19,865
Const. Support $0
RW $0
Construction $0
Total MEASURE R $4,587 $15,278 $0 $0 $0 $0 $0 $0 $19,865 SUM PROG LACMTA FUNDS: $4,587 $15,278 $0 $0 $0 $0 $0 $0 $19,865 SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0
PROJECT FUNDING
FY18-19 and FY19-20 $4,587 $15,278 $0 $0 $0 $0 $0 $0 $19,865 SOURCES OF FUNDS FY 2020-21
Qtr 1
FY 2020-21
Qtr 2
FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
FY 2021-22
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS:
PAED $0
PS&E $0
RW Support $10,000 $30,135 $25,000 $25,000 $90,135
Const. Support $25,000 $125,000 $100,000 $250,000
RW $82,000 $133,000 $100,000 $315,000
Construction $1,500,000 $492,000 $1,992,000
Total MEASURE R $0 $0 $0 $10,000 $112,135 $183,000 $1,750,000 $592,000 $2,647,135 SUM PROG LACMTA FUNDS: $0 $0 $0 $10,000 $112,135 $183,000 $1,750,000 $592,000 $2,647,135 SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0
PROJECT FUNDING
FY20-21 and FY21-22 $0 $0 $0 $10,000 $112,135 $183,000 $1,750,000 $592,000 $2,647,135
SUMMARY OF ALL FUNDS
PAED $0 $0 $0 $0 $0 $0 $0 $0 $0
PS&E $0 $0 $0 $0 $0 $0 $0 $0 $0
RW Support $4,587 $15,278 $0 $10,000 $30,135 $25,000 $25,000 $0 $110,000 Const. Support $0 $0 $0 $0 $0 $25,000 $125,000 $100,000 $250,000 RW $0 $0 $0 $0 $82,000 $133,000 $100,000 $0 $315,000
Construction $0 $0 $0 $0 $0 $0 $1,500,000 $492,000 $1,992,000 TOTAL MILESTONES $4,587 $15,278 $0 $10,000 $112,135 $183,000 $1,750,000 $592,000 $2,667,000 SUM PROG LACMTA FUNDS $4,587 $15,278 $0 $10,000 $112,135 $183,000 $1,750,000 $592,000 $2,667,000 SUM NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $4,587 $15,278 $0 $10,000 $112,135 $183,000 $1,750,000 $592,000 $2,667,000 ATTACHMENT B1-1 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000000MR315.41 Project Title: Valley View Ave intersection at Alondra Blvd Improvements Project#: MR315.41
PROGRAMMED SOURCES OF FUNDS
FTIP# N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 2
FA# 920000000MR315.41
Rev: 06.01.2021 1 FA Local Amendment Lapsing Date Extension AMENDMENT No. 2 TO FUNDING AGREEMENT
BETWEEN CITY OF SANTA FE SPRINGS AND
THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY This Amendment No. 2 to Funding Agreement (this "Amendment"), is dated as of November 19, 2021, by and between City of Santa Fe Springs ("GRANTEE"), and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").
RECITALS:
A. WHEREAS, the GRANTEE and LACMTA entered into that certain Funding Agreement No. 920000000MR315.41, dated February 9, 2018, which was amended on May 11, 2020, (as amended, the "Existing FA"), which Existing FA provides for the Valley View Ave Intersection at Alondra Blvd Improvements (the “Project”); and B. WHEREAS, the LACMTA Board on October 25, 2018, delegated administrative authority to staff to extend funding lapsing dates to meet PAED, PS&E, ROW, and Construction time frames; and
C. WHEREAS, the Grantee and LACMTA desire to extend the lapsing date of the Project funds programmed for FY 2015-16 to June 30, 2023; and D. WHEREAS, the GRANTEE and LACMTA desire to amend the Existing FA as provided herein.
FTIP# N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 2
FA# 920000000MR315.41
Rev: 06.01.2021 2 FA Local Amendment Lapsing Date Extension AGREEMENT:
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:
1. Part II, Paragraph 5 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:
“5. REIMBURSEMENT OF FUNDS
Funds will be released on a reimbursement basis in accordance with invoices submitted in support of the Quarterly Expenditure Reports. LACMTA will make all disbursements electronically unless an exception is requested in writing. Reimbursements via Automated Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must register in LACMTA’s iSupplier portal and submit an application before grant payments can be made.
The link to the portal can be found at
http://media.metro.net/uploads/EBB/Vendor%220Portal%20Registration.pdf . GRANTEE must provide detailed supporting documentation with its Quarterly Progress and Quarterly Expenditure Reports. GRANTEE Funding Commitment, if any, must be spent in direct proportion to the Funds with each quarter’s payment.”
2. Part II, Paragraph 9 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: (vii) All Funds programmed for FY 2015-16 are subject to lapse on June 30, 2023.”
3. Attachment B1-1 of the Existing FA is hereby replaced by Attachment B1-2, attached.
4. Attachment C– Scope of Work, attached to the Existing FA is hereby amended by deleting the Milestones table and replacing it with the following Revised Project Schedule.
FA Milestones
Original FA Schedule in
Scope of Work
Revised Project Schedule
Start Date End Date Start Date End Date
Acquire Property September 2020 December 2020 September 2020 December 2021 Physical Possession December 2020 March 2021 December 2022 March 2022 Ready to List April 2021 May 2021 April 2022 May 2022
Advertise June 2021 July 2021 June 2022 July 2022
Bid Opening August 2021 August 2021 August 2022 September 2022 Award of Contract September 2021 October 2021 September 2022 October 2022 Fully Executed Contract November 2021 December 2021 November 2022 December 2022 Construction January 2022 April 2022 January 2023 May 2023 Total Project Duration
(Months) 18 months 49 months
FTIP# N/A
I-605/SR-91/I-405 Corridors “Hot Spots”
Project#: MR315.41
Amendment No. 2
FA# 920000000MR315.41
Rev: 06.01.2021 3 FA Local Amendment Lapsing Date Extension
5. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.
SOURCES OF FUNDS Prior
Expenditures
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
FY 2021-22
Qtr 4
FY 2022-23
Qtr 1
FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS:
PAED $0
PS&E $0
RW Support $19,865 $10,000 $25,000 $25,000 $30,135 $110,000 Const. Support $25,000 $125,000 $100,000 $250,000
RW $82,000 $100,000 $133,000 $315,000
Construction $1,500,000 $492,000 $1,992,000
Total MEASURE R $19,865 $10,000 $107,000 $125,000 $163,135 $0 $25,000 $1,625,000 $592,000 $2,667,000 PROP C 25%
PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total PROP C 25% $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM PROG LACMTA FUNDS: $19,865 $10,000 $107,000 $125,000 $163,135 $0 $25,000 $1,625,000 $592,000 $2,667,000 SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
PROJECT FUNDING
FY21-22 and FY22-23 $19,865 $10,000 $107,000 $125,000 $163,135 $0 $25,000 $1,625,000 $592,000 $2,667,000
SUMMARY OF ALL FUNDS
PAED $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
PS&E $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
RW Support $19,865 $10,000 $25,000 $25,000 $30,135 $0 $0 $0 $0 $110,000 Const. Support $0 $0 $0 $0 $0 $0 $25,000 $125,000 $100,000 $250,000 RW $0 $0 $82,000 $100,000 $133,000 $0 $0 $0 $0 $315,000 Construction $0 $0 $0 $0 $0 $0 $0 $1,500,000 $492,000 $1,992,000 TOTAL MILESTONES $19,865 $10,000 $107,000 $125,000 $163,135 $0 $25,000 $1,625,000 $592,000 $2,667,000 SUM PROG LACMTA FUNDS $19,865 $10,000 $107,000 $125,000 $163,135 $0 $25,000 $1,625,000 $592,000 $2,667,000 SUM NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $19,865 $10,000 $107,000 $125,000 $163,135 $0 $25,000 $1,625,000 $592,000 $2,667,000 ATTACHMENT B1-2 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000000MR315.41 A-2 Project Title: Valley View Intersection at Alondra Blvd Ave Improvements Project#: MR315.41
PROGRAMMED SOURCES OF FUNDS
ITEM # 32
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: HERITAGE PARK NATIVE AMERICAN POND IMPROVEMENT –
AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Approve the Plans and Specifications for the Heritage Park Native American Pond Improvement Project; and
2) Authorize the City Engineer to advertise for construction bids; and 3) Authorize the City Clerk to file a Notice of Exemption for the subject project with the Los Angeles Registrar-Recorder; and
4) Take such additional, related action that may be desirable.
FISCAL IMPACT
The construction cost estimate for the Heritage Park Native American Pond Improvement project is $240,000. The estimated total project cost, including construction, design, engineering, inspection, and contingency is approximately $383,000. The estimated total project costs are as follows:
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Heritage Park Native American Pond Improvement – Authorization to Advertise
ITEM BUDGET
Construction $ 240,000
Design $ 20,000
Engineering $ 35,000
Inspection $ 40,000
Contingency $ 48,000
Estimated Total Project Cost: $ 383,000
The Heritage Park Native American Pond Improvement Project is an approved Capital Improvement Project funded by a grant from the California Natural Resources Agency in the amount of $276,250 for construction, with a separate design budget of $20,000. Please note, that while the majority of the estimated construction and design cost will be covered by the current appropriated funding for the project, an additional appropriation of funds will be necessary to cover the anticipated project shortfall. Staff will be recommending an appropriation of funds at the time of the Award of Contract based on an actual construction bid amount. The current project budget is summarized below:
PROJECT FUNDING AMOUNT
California Natural Resources Agency Grant Fund
(Construction & Contingency Only)
$ 276,250.00
California Natural Resources Agency Grant Fund
(Design Only)
$ 20,000.00
Total Funding: $ 296,250.00
Estimated Total Project Cost $ 383,000.00
Total Grant Fund $ (296,250.00)
Potential Funding Shortfall: $ 86,750.00
BACKGROUND
District Member Ian Calderon of the 57th Assembly District pledged financial assistance in the amount of $2,520,000 to the City for improvements to various existing City parks.
In January 2020, the City initiated the California Natural Resources Agency process to collect grant funding related to the various park improvement projects.
The Heritage Park Native American Pond Improvement project is located at the northwest corner of Heritage Park, south of Mora Drive. The intent of the project is to increase the pond water operation efficiencies. The scope of work consists of adding a liner to the lower pond, replacing existing piping and fittings, constructing concrete and decomposed granite, replacing pond skimmers, testing water systems, and updating adjacent landscaping plants and features. The existing lower pond liner, concrete, and piping infrastructure has exceeded its service life and needs an update to properly retain the water.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Heritage Park Native American Pond Improvement – Authorization to Advertise
The project plans & specifications have been completed and the Public Works Department is ready to advertise for construction bids for this project, upon City Council approval. A copy of the project plans and specifications will be on file with the City Clerk.
ANALYSIS
The proposed improvements will increase pond water operation efficiencies, address the broken drain and repair leaks, and restore adjacent landscaping, to create a more appealing and revitalized environment.
ENVIRONMENTAL
Pursuant to the guidelines of the California Environmental Quality Act (CEQA), the Heritage Park Native American Pond Improvement project is categorically exempt under Class 1(c) for existing facilities. Under CEQA, a project is exempt if the scope of work is limited to the repair, maintenance, and minor alterations of an existing facility.
DISCUSSION
The project improvements will reduce overall pond maintenance costs, and reduce operational water costs.
SUMMARY/NEXT STEPS
Upon City Council’s approval of the recommended actions, City staff will advertise the project and await the construction bids that will be opened in August 2024.
ATTACHMENTS:
A. Site Exhibit 1
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
SITE EXHIBIT 1
PROJECT LOCATION
CONSTRUCTION ZONE
HERITAGE PARK MORA DR
MORA DR
ATTACHMENT A
ITEM # 33
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Rene Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: AUTHORIZE PURCHASE OF THREE (3) POLICE VEHICLES FROM
SUNRISE FORD
DATE: July 16, 2024
RECOMMENDATION
It is recommended that the City Council take the following actions:
1. Authorize issuing a purchase order to Sunrise Ford to purchase three (3) Ford Explorer police pursuit vehicles in the amount of $213,771; and
2. Authorize the City Manager to establish an agreement/purchase order in an amount that shall not exceed $75,000 to acquire the items and services necessary to upfit the vehicles for field use; and
3. Authorize a budget transfer from the Equipment Acquisition and Replacement Fund in the amount of $288,771 for the items above and services.
FISCAL IMPACTS
The total cost of this purchase shall not exceed $288,771. This includes $213,771 for three (3) vehicles and an additional $75,000 for items and services to upfit each vehicle.
Approve a budget transfer from Fund 6090-Equipment Replacement to Fund 1010- General Fund in the amount of $288,771. Approve an Appropriation Adjustment to account 10800000-573450 in the amount of $288,771.
BACKGROUND
The City replaces vehicles that have reached the end of their cost-effective, useful life based on age, mileage, and repair history by the vehicle replacement schedule. In addition, this program identifies adjustments to the vehicle fleet as services change in CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Authorize Purchase of Three (3) Police Vehicles from Sunrise Ford
size and scope. A recent assessment has recognized the need to purchase three (3) vehicles for the Police Department to replace aging units.
ENVIRONMENTAL
N/A
DISCUSSION
The City contracts with Whittier Police Department to provide law enforcement services.
As part of this agreement, the Department of Police Services is required to facilitate the acquisition of equipment such as vehicles. Thirteen (13) vehicles have been allocated to the Police Department. Many of these vehicles are becoming expensive and no longer suitable for police work, as they are unreliable.
Since the pandemic, the acquisition of vehicles has been complex due to scarcity within the market. Vehicles being requested are not readily available and require the manufacturer's order. If vehicles are ordered today, manufacturers estimate an approximate delivery time of six (6) to eight (8) months. Although this is the case, Staff recently located vehicles from a dealer in the State. To ensure the vehicles are obtained it is necessary to place the order as soon as possible to ensure they are still available. It is requested that the City Council authorize issuing a purchase order to Sunrise Ford in the amount of $213,771 to acquire three (3) police pursuit-rated Ford Explorers. Staff has contacted the dealership and confirmed that the vehicles are available and ready to ship.
Upon receiving the vehicles, they must be upfitted with the necessary items to ensure they are suitable for field use. This includes, but is not limited to, light bars, amplification systems, mobile data computers and docks, push bars, and decals. In addition to authorizing the purchase of the vehicles, Staff requests that the City Manager be authorized up to an additional $75,000 to establish an agreement/purchase order with the vehicle upfitter. Staff will identify an upfitter based on the time required to complete the necessary work to prepare the vehicle for field use.
As previously mentioned, some of the Police Department's vehicles are aging and beyond cost-effective for repair and maintenance. Currently, the Department is at risk of limiting services if sufficient operable vehicles are not available. Due to the condition of the Department's fleet and market scarcity, this purchase is considered urgent outside the normal bidding process under Santa Fe Springs Municipal Code Section 34.18G, which states:
Purchases of supplies, equipment, and services shall be made pursuant to the procedures set forth in this subchapter, except for the following:
Where competitive bidding is not required by state law in specified circumstances, including, but not limited to, emergency purchases and design-build projects.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Authorize Purchase of Three (3) Police Vehicles from Sunrise Ford
At the direction of the City Manager, Staff is in the process of implementing measures to ensure vehicle orders are placed in a timely manner. These measures include communicating with dealers to receive notifications about vehicle order windows and using PlanetBids to post vehicle bids to ensure the best pricing is obtained.
SUMMARY/NEXT STEP
Once approved, staff will issue a purchase order to Sunrise Ford in the amount of $213,771. An additional $75,000 is requested under the City Manager’s authority to purchase the items and services necessary to upfit vehicles for field use.
ATTACHMENTS
A. Price Quotes/Invoices