Agenda
07.16.2024 AGENDA.PDF
Meeting Materials
07.16.2024 AGENDA PACKET.PDF
1. Documents:
2. Documents:
CITY OF SANTA FE SPRINGS
MEETINGS OF THE PUBLIC FINANCING AUTHORITY,
WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,
SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, JULY 16, 2024
AT 6:00 P.M.
CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670
CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Juanita Martin, Councilmember
Annette Rodriguez, Councilmember
Joe Angel Zamora, Councilmember
CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Ivy M. Tsai
CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Services Maricela Balderas
Director of Finance Lana Dich
Director of Parks & Recreation Gus Hernandez
Director of Community Development Cuong Nguyen
Director of Police Services Dino Torres
Director of Public Works James Enriquez
July 16, 2024: City Council Meeting Page 2 of 13
NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.org/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
SB 1439: Effective January 1, 2023, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $250 from an interested person. The Council Member would need to disclose the donation and abstain from voting.
Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Please Note: Staff reports and supplemental attachments are available for inspection at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.
July 16, 2024: City Council Meeting Page 3 of 13
CALL TO ORDER
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
INTRODUCTIONS
PRESENTATIONS
1. PRESENTATION FROM PAUL NOVAK OF LAFCO REGARDING A PROPOSED
TRANSFER TAX RESOLUTION (COMMUNITY DEVELOPMENT)
2. SENIOR ADVISORY COMMITTEE REPORT
3. PRIDE FAMILY PAINT NIGHT EVENT (COMMUNITY SERVICES)
4. 4th OF JULY EVENT RECAP (PARKS & RECREATION)
A. L.A. CADA PRESENTATION
CHANGES TO AGENDA
PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING
SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING
5. CONFIRMATION OF 2023/24 WEED ABATEMENT CHARGES (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing;
July 16, 2024: City Council Meeting Page 4 of 13
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing;
3) Confirm the charges listed in the Los Angeles County Agricultural Commissioner’s 2023/24 Weed Abatement Assessment Roll and instruct the County Auditor to enter the amounts of these assessments against the respective parcels of land as they appear on the current assessment roll.
6. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9919 CONFIRMING THE FISCAL YEAR 2024-25 ENGINEER’S REPORT FOR THE ANNUAL HERITAGE SPRINGS ASSESSMENT DISTRICT NO. 2001-1 (HAWKINS
STREET AND PALM DRIVE) AND LEVYING SUCH ASSESSMENTS
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Conduct a Public Hearing and consider adopting Resolution No. 9919 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Heritage Springs Assessment District No. 2001-1 (Hawkins Street and Palm Drive); and, 2) Authorize the Levying of the Fiscal Year 2024-25 Assessments; and, 3) Take such additional, related, action that may be desirable.
7. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9920 CONFIRMING THE FISCAL YEAR 2024-25 ENGINEER’S REPORT FOR THE ANNUAL SANTA FE SPRINGS LIGHTING DISTRICT NO. 1 AND LEVYING SUCH
ASSESSMENTS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Conduct a Public Hearing and consider adopting Resolution No. 9920 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Santa Fe Springs Lighting District No. 1; and,
2) Authorize the Levying of the Fiscal Year 2024-25 Assessments; and, 3) Take such additional, related, action that may be desirable.
8. RESOLUTION NO. 9921 – APPROVAL OF THE PROGRAMS/PROJECTS PROPOSED FOR FUNDING DURING FY 2024/2025 UNDER THE CITY’S
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) COOPERATION
AGREEMENT WITH THE COUNTY OF LOS ANGELES (CITY MANAGER) RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing and hear from anyone wishing to speak on this matter; July 16, 2024: City Council Meeting Page 5 of 13
2) Approve acceptance of CDBG funds as described in the body of this report; 3) Adopt Resolution No. 9921; and
4) Authorize Staff to transmit the planning documents to the County of Los Angeles Community Development Commission.
OLD BUSINESS – NONE
HOUSING SUCCESSOR – NONE
SUCCESSOR AGENCY – NONE
REGULAR BUSINESS
9. RESOLUTION NOS. 9922 AND 9923 – PERTAINING TO THE CITY’S GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 5, 2024 AND THE
SUBMISSION OF A DEDICATED PARCEL TAX TO THE VOTERS AT THAT
ELECTION (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9922, requesting the Board of Supervisors of the County of Los Angeles to consolidate a general municipal election to be held on November 5, 2024, with the statewide general election to be held on that date; and 2) Adopt Resolution No. 9923, calling for the holding of a general municipal election to be held on Tuesday, November 5, 2024, for the election of certain officers and for the consideration of a tax measure as required by the provisions of the laws of the State of California relating to general law cities.
10. ENFUEGOU PARTNERSHIP POSSIBILITIES AT LITTLE LAKE PARK AND
SANTA FE SPRINGS ATHLETIC FIELDS (PARKS & RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Direct staff to engage with EnFuegoU to explore partnership possibilities for Little Lake Park and the Santa Fe Springs Athletic Fields; and 2) Take such additional, related action that may be desirable.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
July 16, 2024: City Council Meeting Page 6 of 13
PUBLIC FINANCING AUTHORITY
11. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED
THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.
WATER UTILITY AUTHORITY
12. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED
THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.
13. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH iWATER, INC.
FOR WATER VALVE MAINTENANCE SERVICES AS A COOPERATIVE
PURCHASE IN ACCORDANCE WITH SANTA FE SPRINGS CODE SECTION
34.18 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve a Professional Services Agreement with iWater, Inc. to provide water valve maintenance services in the amount of $155,000.00; 2) Authorize the Executive Director to execute the agreement; and 3) Take such additional, related action that may be desirable.
CITY COUNCIL
14. MINUTES OF THE MARCH 28, MAY 2, AND MAY 25, 2024 SPECIAL CITY
COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
15. SECOND READING OF ORDINANCE NO. 1140 AMENDING SECTION 38.21 OF
THE CODE OF SANTA FE SPRINGS RELATING TO THE DRAWING OF
WARRANTS (CITY ATTORNEY)
July 16, 2024: City Council Meeting Page 7 of 13
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1140:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
38.21 OF CHAPTER 38 OF TITLE III (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO THE DRAWING OF WARRANTS 2) Take such additional, related action that may be desirable.
16. SECOND READING OF ORDINANCE NO. 1141 RELATING TO COUNCIL
COMPENSATION (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1141:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
30.03 OF CHAPTER 30 OF TITLE iii (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO COUNCIL COMPENSATION 2) Take such additional, related action that may be desirable.
17. ADOPTION OF THE CITY’S FISCAL YEAR 2024-25 INVESTMENT POLICY (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt the City’s Fiscal Year 2024-25 Investment Policy.
18. ORDINANCE NO. 1142 – TO AMEND CHAPTER 154 (SUBDIVISIONS) OF TITLE 15 (LAND USE) OF THE SANTA FE SPRINGS MUNICIPAL CODE TO DEFINE
AND ESTABLISH PROCEDURES RELATED TO LOT LINE ADJUSTMENTS, LOT
CONSOLIDATIONS, AND LOT MERGERS/UNMERGERS AND DETERMINE
THAT THE ACTION IS EXEMPT UNDER CEQA (COMMUNITY DEVELOPMENT) RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
2) Waive further reading and introduce Ordinance No. 1142 by title, amending Chapter 154 (Subdivisions) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code; and
3) Take such additional, related action that may be desirable.
July 16, 2024: City Council Meeting Page 8 of 13
19. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY
REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related action that may be desirable.
20. CLARKE ESTATE PARKING LOT PAVING IMPROVEMENTS – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Prestige Paving Company, Inc. of La Mirada, California for $25,994.95 (Less 5% Retention); and
2) Approve the final contract amount with Prestige Paving Company, Inc. in the amount of $153,756.86, including the aggregate change order amount of $24,498.00; and
3) Take such additional, related action that may be desirable.
21. SHOEMAKER AVENUE AND BROADWAY AVENUE STREET IMPROVEMENT PROJECT – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award a construction contract to Sequel Contractors, Inc., of Santa Fe Springs, California in the amount of $807,165 for the construction of the Shoemaker Avenue and Broadway Avenue Street Improvement Project and authorize the City Manager to execute the agreement; and
2) Appropriate $391,000 from Redevelopment Project Tax Allocation Bond funds to the Shoemaker Avenue and Broadway Avenue Street Improvement Project (Account No. PW230504); and
3) Authorize the Director of Public Works to execute Task Order No. 71 to Southstar Engineering, Inc., for On-Call Professional Engineering Services for Construction Management and Inspection Services for $109,980; and
4) Take such additional, related action that may be desirable.
July 16, 2024: City Council Meeting Page 9 of 13
22. INTRODUCTION OF ORDINANCE NO. 1144 AMENDING CHAPTER 72 OF TITLE
VII (TRAFFIC CODE) OF THE SANTA FE SPRINGS MUNICIPAL CODE
RELATING TO ELECTRIC VEHICLE CHARGING STATIONS (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1144: An Ordinance of the City of Santa Fe Springs Amending Chapter 72 of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code relating to electric Vehicle charging stations; and
2) Approve hours of use for two EV charging stations at City Hall as follows: 1) Employee use from 7:00 am to 6:00 pm (Monday – Friday); and 2) General Public use from 6:00 pm to 7:00 am, non-working hours and all day on weekends; and 3) Authorize an annual appropriation of $7,500 from the SCAQMD Motor Vehicle Subvention Fund to cover the annual cost for subsidizing charging service and energy bills related to the Employee Electric Vehicle Charging Incentive Program; and
4) Take such additional, related, action that may be desirable.
23. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF
CITY HALL ENTRANCE LOBBY, COUNCIL CHAMBERS, AND CONFERENCE ROOM REMODEL – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve adding the City Hall Entrance Lobby, Council Chambers, and Conference Room Remodel Project to the Capital Improvement Plan; and 2) Appropriate $69,550 from the Utility Users Tax (UUT) Capital Improvement Plan Fund to the subject project; and
3) Award Task Order No. 3 to JMDiaz, Inc. of City of Industry, California for the Design of City Hall Entrance Lobby, Council Chambers and Conference Room Remodel Project; and
4) Authorize the Director of Public Works to execute Task Order No. 3 for on-call professional engineering services with JMDiaz, Inc.; and 5) Take such additional related action that may be desirable.
24. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF STAGE ROAD STREET IMPROVEMENTS – AWARD OF CONTRACT
(PUBLIC WORKS)
July 16, 2024: City Council Meeting Page 10 of 13
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 4 to JMDiaz Inc., of City of Industry, California for the Design of Stage Road and Iseli Road Street Improvements in the amount of $87,801; and
2) Authorize the Director of Public Works to execute Task Order No. 4 for on-call professional engineering services with JMDiaz, Inc.; and 3) Take such additional, related, action that may be desirable.
25. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF
INTERSECTION IMPROVEMENTS AT VALLEY VIEW AVENUE AND ALONDRA BOULEVARD – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 6 to JMDiaz Inc., of City of Industry, California for Engineering Design Services for the Valley View Avenue and Alondra Boulevard Intersection Improvement Project in the amount of $260,067.00; and 2) Authorize the Director of Public Works to execute Task Order No. 6 for on-call professional engineering services with JMDiaz Inc.; and 3) Take such additional, related, action that may be desirable.
26. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF
COMMERCIAL STREET IMPROVEMENTS TO DINARD AVENUE, MARYTON AVENUE, MARQUARDT AVENUE, PARK STREET, AND PIKE STREET –
AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 5 to NV5, Inc., of Irvine, California for Engineering Design Services for Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street Rehabilitation Improvements in the amount of $197,270.00; and 2) Authorize the Director of Public Works to execute Task Order No. 5 for on-call professional engineering services with NV5, Inc.; and
3) Take such additional, related, action that may be desirable.
27. APPROVE AMENDMENT NUMBER ONE TO THE TRAFFIC SIGNAL
MAINTENANCE SERVICES AGREEMENT WITH THE CITY OF IRWINDALE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
July 16, 2024: City Council Meeting Page 11 of 13
1) Approve Amendment Number One to the agreement with the City of Irwindale to provide additional signal maintenance services; and
2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Take such additional, related, action that may be desirable.
28. APPROVE AMENDMENT NUMBER TWO TO THE TRAFFIC SIGNAL
MAINTENANCE SERVICES AGREEMENT WITH THE CITY OF PARAMOUNT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment Number Two to the agreement with the City of Paramount to provide additional signal maintenance services; and
2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Take such additional, related, action that may be desirable.
29. AMENDMENT NO. 2 TO THE LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH MERCHANTS LANDSCAPE SERVICES, INC.
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment No. 2 (Attachment A) to the landscape maintenance services agreement with Merchants Landscape Services, Inc. exercising the final one-year extension and increasing the annual contract amount to $997,905.24; and
2) Authorize the Mayor to execute Amendment No. 2; and
3) Take such additional, related, action that may be desirable.
30. RESOLUTION NO. 9918 – IMPLEMENTING ON-STREET PARKING RESTRICTIONS IN THE VICINITY OF 10608 FOREST STREET (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Approve Resolution No. 9918 to prohibit the parking of vehicles on the street nightly between the hours of 9 PM and 6 AM on the east side of Forest Street from its intersection with Clark Street to 215′ south of the intersection; and 2) Take such additional, related action that may be desirable.
July 16, 2024: City Council Meeting Page 12 of 13
31. MEASURE R FUNDING AGREEMENT NO. MR315.41 WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY – AMENDMENT NO. 3. (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment No. 3 to Funding Agreement No. MR315.41 with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Valley View Avenue and Alondra Avenue Intersection Improvements; and 2) Authorize the City Manager to execute Amendment No. 3; and 3) Take such additional, related, action that may be desirable.
32. HERITAGE PARK NATIVE AMERICAN POND IMPROVEMENT –
AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Plans and Specifications for the Heritage Park Native American Pond Improvement Project; and
2) Authorize the City Engineer to advertise for construction bids; and 3) Authorize the City Clerk to file a Notice of Exemption for the subject project with the Los Angeles Registrar-Recorder; and
4) Take such additional, related action that may be desirable.
33. AUTHORIZE THE PURCHASE OF THREE (3) POLICE VEHICLES FROM
SUNRISE FORD (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize issuing a purchase order to Sunrise Ford to purchase three (3) Ford Explorer police pursuit vehicles in the amount of $213,771; and 2) Authorize the City Manager to establish an agreement/purchase order in an amount that shall not exceed $75,000 to acquire the items and services necessary to upfit the vehicles for field use; and
3) Authorize a budget transfer from the Equipment Acquisition and Replacement Fund in the amount of $288,771 for the items above and services.
July 16, 2024: City Council Meeting Page 13 of 13
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
ADJOURNMENT
I, Fernando N. Muñoz, Deputy City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.org; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.
CITY OF SANTA FE SPRINGS
MEETINGS OF THE PUBLIC FINANCING AUTHORITY,
WATER UTILITY AUTHORITY, HOUSING
SUCCESSOR, SUCCESSOR AGENCY, AND CITY
COUNCIL AGENDA
TUESDAY, JULY 16, 2024
AT 6:00 P.M.
CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670
CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Juanita Martin, Councilmember
Annette Rodriguez, Councilmember
Joe Angel Zamora, Councilmember
CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Ivy M. Tsai
CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Services Maricela Balderas
Director of Finance Lana Dich
Director of Parks & Recreation Gus Hernandez
Director of Community Development Cuong Nguyen
Director of Police Services Dino Torres
Director of Public Works James Enriquez
July 16, 2024: City Council Meeting Page 2 of 13
NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.org/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
SB 1439: Effective January 1, 2023, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $250 from an interested person. The Council Member would need to disclose the donation and abstain from voting.
Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Please Note: Staff reports and supplemental attachments are available for inspection at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.
July 16, 2024: City Council Meeting Page 3 of 13
CALL TO ORDER
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
INTRODUCTIONS
PRESENTATIONS
1. PRESENTATION FROM PAUL NOVAK OF LAFCO REGARDING A PROPOSED
TRANSFER TAX RESOLUTION (COMMUNITY DEVELOPMENT)
2. SENIOR ADVISORY COMMITTEE REPORT
3. PRIDE FAMILY PAINT NIGHT EVENT (COMMUNITY SERVICES)
4. 4th OF JULY EVENT RECAP (PARKS & RECREATION)
A. L.A. CADA PRESENTATION
CHANGES TO AGENDA
PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING
SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING
5. CONFIRMATION OF 2023/24 WEED ABATEMENT CHARGES (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing;
July 16, 2024: City Council Meeting Page 4 of 13
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing;
3) Confirm the charges listed in the Los Angeles County Agricultural Commissioner’s 2023/24 Weed Abatement Assessment Roll and instruct the County Auditor to enter the amounts of these assessments against the respective parcels of land as they appear on the current assessment roll.
6. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9919 CONFIRMING THE FISCAL YEAR 2024-25 ENGINEER’S REPORT FOR THE ANNUAL HERITAGE SPRINGS ASSESSMENT DISTRICT NO. 2001-1 (HAWKINS
STREET AND PALM DRIVE) AND LEVYING SUCH ASSESSMENTS
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Conduct a Public Hearing and consider adopting Resolution No. 9919 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Heritage Springs Assessment District No. 2001-1 (Hawkins Street and Palm Drive); and, 2) Authorize the Levying of the Fiscal Year 2024-25 Assessments; and, 3) Take such additional, related, action that may be desirable.
7. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9920 CONFIRMING THE FISCAL YEAR 2024-25 ENGINEER’S REPORT FOR THE ANNUAL SANTA FE SPRINGS LIGHTING DISTRICT NO. 1 AND LEVYING SUCH
ASSESSMENTS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Conduct a Public Hearing and consider adopting Resolution No. 9920 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Santa Fe Springs Lighting District No. 1; and,
2) Authorize the Levying of the Fiscal Year 2024-25 Assessments; and, 3) Take such additional, related, action that may be desirable.
8. RESOLUTION NO. 9921 – APPROVAL OF THE PROGRAMS/PROJECTS PROPOSED FOR FUNDING DURING FY 2024/2025 UNDER THE CITY’S
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) COOPERATION
AGREEMENT WITH THE COUNTY OF LOS ANGELES (CITY MANAGER) RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing and hear from anyone wishing to speak on this matter; July 16, 2024: City Council Meeting Page 5 of 13
2) Approve acceptance of CDBG funds as described in the body of this report; 3) Adopt Resolution No. 9921; and
4) Authorize Staff to transmit the planning documents to the County of Los Angeles Community Development Commission.
OLD BUSINESS – NONE
HOUSING SUCCESSOR – NONE
SUCCESSOR AGENCY – NONE
REGULAR BUSINESS
9. RESOLUTION NOS. 9922 AND 9923 – PERTAINING TO THE CITY’S GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 5, 2024 AND THE
SUBMISSION OF A DEDICATED PARCEL TAX TO THE VOTERS AT THAT
ELECTION (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9922, requesting the Board of Supervisors of the County of Los Angeles to consolidate a general municipal election to be held on November 5, 2024, with the statewide general election to be held on that date; and 2) Adopt Resolution No. 9923, calling for the holding of a general municipal election to be held on Tuesday, November 5, 2024, for the election of certain officers and for the consideration of a tax measure as required by the provisions of the laws of the State of California relating to general law cities.
10. ENFUEGOU PARTNERSHIP POSSIBILITIES AT LITTLE LAKE PARK AND
SANTA FE SPRINGS ATHLETIC FIELDS (PARKS & RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Direct staff to engage with EnFuegoU to explore partnership possibilities for Little Lake Park and the Santa Fe Springs Athletic Fields; and 2) Take such additional, related action that may be desirable.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
July 16, 2024: City Council Meeting Page 6 of 13
PUBLIC FINANCING AUTHORITY
11. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED
THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.
WATER UTILITY AUTHORITY
12. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED
THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.
13. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH iWATER, INC.
FOR WATER VALVE MAINTENANCE SERVICES AS A COOPERATIVE
PURCHASE IN ACCORDANCE WITH SANTA FE SPRINGS CODE SECTION
34.18 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve a Professional Services Agreement with iWater, Inc. to provide water valve maintenance services in the amount of $155,000.00; 2) Authorize the Executive Director to execute the agreement; and 3) Take such additional, related action that may be desirable.
CITY COUNCIL
14. MINUTES OF THE MARCH 28, MAY 2, AND MAY 25, 2024 SPECIAL CITY
COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
15. SECOND READING OF ORDINANCE NO. 1140 AMENDING SECTION 38.21 OF
THE CODE OF SANTA FE SPRINGS RELATING TO THE DRAWING OF
WARRANTS (CITY ATTORNEY)
July 16, 2024: City Council Meeting Page 7 of 13
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1140:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
38.21 OF CHAPTER 38 OF TITLE III (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO THE DRAWING OF WARRANTS 2) Take such additional, related action that may be desirable.
16. SECOND READING OF ORDINANCE NO. 1141 RELATING TO COUNCIL
COMPENSATION (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1141:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
30.03 OF CHAPTER 30 OF TITLE iii (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO COUNCIL COMPENSATION 2) Take such additional, related action that may be desirable.
17. ADOPTION OF THE CITY’S FISCAL YEAR 2024-25 INVESTMENT POLICY (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt the City’s Fiscal Year 2024-25 Investment Policy.
18. ORDINANCE NO. 1142 – TO AMEND CHAPTER 154 (SUBDIVISIONS) OF TITLE 15 (LAND USE) OF THE SANTA FE SPRINGS MUNICIPAL CODE TO DEFINE
AND ESTABLISH PROCEDURES RELATED TO LOT LINE ADJUSTMENTS, LOT
CONSOLIDATIONS, AND LOT MERGERS/UNMERGERS AND DETERMINE
THAT THE ACTION IS EXEMPT UNDER CEQA (COMMUNITY DEVELOPMENT) RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
2) Waive further reading and introduce Ordinance No. 1142 by title, amending Chapter 154 (Subdivisions) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code; and
3) Take such additional, related action that may be desirable.
July 16, 2024: City Council Meeting Page 8 of 13
19. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY
REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related action that may be desirable.
20. CLARKE ESTATE PARKING LOT PAVING IMPROVEMENTS – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Prestige Paving Company, Inc. of La Mirada, California for $25,994.95 (Less 5% Retention); and
2) Approve the final contract amount with Prestige Paving Company, Inc. in the amount of $153,756.86, including the aggregate change order amount of $24,498.00; and
3) Take such additional, related action that may be desirable.
21. SHOEMAKER AVENUE AND BROADWAY AVENUE STREET IMPROVEMENT PROJECT – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award a construction contract to Sequel Contractors, Inc., of Santa Fe Springs, California in the amount of $807,165 for the construction of the Shoemaker Avenue and Broadway Avenue Street Improvement Project and authorize the City Manager to execute the agreement; and
2) Appropriate $391,000 from Redevelopment Project Tax Allocation Bond funds to the Shoemaker Avenue and Broadway Avenue Street Improvement Project (Account No. PW230504); and
3) Authorize the Director of Public Works to execute Task Order No. 71 to Southstar Engineering, Inc., for On-Call Professional Engineering Services for Construction Management and Inspection Services for $109,980; and
4) Take such additional, related action that may be desirable.
July 16, 2024: City Council Meeting Page 9 of 13
22. INTRODUCTION OF ORDINANCE NO. 1144 AMENDING CHAPTER 72 OF TITLE
VII (TRAFFIC CODE) OF THE SANTA FE SPRINGS MUNICIPAL CODE
RELATING TO ELECTRIC VEHICLE CHARGING STATIONS (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1144: An Ordinance of the City of Santa Fe Springs Amending Chapter 72 of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code relating to electric Vehicle charging stations; and
2) Approve hours of use for two EV charging stations at City Hall as follows: 1) Employee use from 7:00 am to 6:00 pm (Monday – Friday); and 2) General Public use from 6:00 pm to 7:00 am, non-working hours and all day on weekends; and 3) Authorize an annual appropriation of $7,500 from the SCAQMD Motor Vehicle Subvention Fund to cover the annual cost for subsidizing charging service and energy bills related to the Employee Electric Vehicle Charging Incentive Program; and
4) Take such additional, related, action that may be desirable.
23. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF
CITY HALL ENTRANCE LOBBY, COUNCIL CHAMBERS, AND CONFERENCE ROOM REMODEL – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve adding the City Hall Entrance Lobby, Council Chambers, and Conference Room Remodel Project to the Capital Improvement Plan; and 2) Appropriate $69,550 from the Utility Users Tax (UUT) Capital Improvement Plan Fund to the subject project; and
3) Award Task Order No. 3 to JMDiaz, Inc. of City of Industry, California for the Design of City Hall Entrance Lobby, Council Chambers and Conference Room Remodel Project; and
4) Authorize the Director of Public Works to execute Task Order No. 3 for on-call professional engineering services with JMDiaz, Inc.; and 5) Take such additional related action that may be desirable.
24. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF STAGE ROAD STREET IMPROVEMENTS – AWARD OF CONTRACT
(PUBLIC WORKS)
July 16, 2024: City Council Meeting Page 10 of 13
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 4 to JMDiaz Inc., of City of Industry, California for the Design of Stage Road and Iseli Road Street Improvements in the amount of $87,801; and
2) Authorize the Director of Public Works to execute Task Order No. 4 for on-call professional engineering services with JMDiaz, Inc.; and 3) Take such additional, related, action that may be desirable.
25. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF
INTERSECTION IMPROVEMENTS AT VALLEY VIEW AVENUE AND ALONDRA BOULEVARD – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 6 to JMDiaz Inc., of City of Industry, California for Engineering Design Services for the Valley View Avenue and Alondra Boulevard Intersection Improvement Project in the amount of $260,067.00; and 2) Authorize the Director of Public Works to execute Task Order No. 6 for on-call professional engineering services with JMDiaz Inc.; and 3) Take such additional, related, action that may be desirable.
26. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF
COMMERCIAL STREET IMPROVEMENTS TO DINARD AVENUE, MARYTON AVENUE, MARQUARDT AVENUE, PARK STREET, AND PIKE STREET –
AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 5 to NV5, Inc., of Irvine, California for Engineering Design Services for Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street Rehabilitation Improvements in the amount of $197,270.00; and 2) Authorize the Director of Public Works to execute Task Order No. 5 for on-call professional engineering services with NV5, Inc.; and
3) Take such additional, related, action that may be desirable.
27. APPROVE AMENDMENT NUMBER ONE TO THE TRAFFIC SIGNAL
MAINTENANCE SERVICES AGREEMENT WITH THE CITY OF IRWINDALE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
July 16, 2024: City Council Meeting Page 11 of 13
1) Approve Amendment Number One to the agreement with the City of Irwindale to provide additional signal maintenance services; and
2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Take such additional, related, action that may be desirable.
28. APPROVE AMENDMENT NUMBER TWO TO THE TRAFFIC SIGNAL
MAINTENANCE SERVICES AGREEMENT WITH THE CITY OF PARAMOUNT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment Number Two to the agreement with the City of Paramount to provide additional signal maintenance services; and
2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Take such additional, related, action that may be desirable.
29. AMENDMENT NO. 2 TO THE LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH MERCHANTS LANDSCAPE SERVICES, INC.
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment No. 2 (Attachment A) to the landscape maintenance services agreement with Merchants Landscape Services, Inc. exercising the final one-year extension and increasing the annual contract amount to $997,905.24; and
2) Authorize the Mayor to execute Amendment No. 2; and
3) Take such additional, related, action that may be desirable.
30. RESOLUTION NO. 9918 – IMPLEMENTING ON-STREET PARKING RESTRICTIONS IN THE VICINITY OF 10608 FOREST STREET (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Approve Resolution No. 9918 to prohibit the parking of vehicles on the street nightly between the hours of 9 PM and 6 AM on the east side of Forest Street from its intersection with Clark Street to 215′ south of the intersection; and 2) Take such additional, related action that may be desirable.
July 16, 2024: City Council Meeting Page 12 of 13
31. MEASURE R FUNDING AGREEMENT NO. MR315.41 WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY – AMENDMENT NO. 3. (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment No. 3 to Funding Agreement No. MR315.41 with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Valley View Avenue and Alondra Avenue Intersection Improvements; and 2) Authorize the City Manager to execute Amendment No. 3; and 3) Take such additional, related, action that may be desirable.
32. HERITAGE PARK NATIVE AMERICAN POND IMPROVEMENT –
AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Plans and Specifications for the Heritage Park Native American Pond Improvement Project; and
2) Authorize the City Engineer to advertise for construction bids; and 3) Authorize the City Clerk to file a Notice of Exemption for the subject project with the Los Angeles Registrar-Recorder; and
4) Take such additional, related action that may be desirable.
33. AUTHORIZE THE PURCHASE OF THREE (3) POLICE VEHICLES FROM
SUNRISE FORD (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize issuing a purchase order to Sunrise Ford to purchase three (3) Ford Explorer police pursuit vehicles in the amount of $213,771; and 2) Authorize the City Manager to establish an agreement/purchase order in an amount that shall not exceed $75,000 to acquire the items and services necessary to upfit the vehicles for field use; and
3) Authorize a budget transfer from the Equipment Acquisition and Replacement Fund in the amount of $288,771 for the items above and services.
July 16, 2024: City Council Meeting Page 13 of 13
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
ADJOURNMENT
I, Fernando N. Muñoz, Deputy City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.org; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.
ITEM # 5
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Fernando N. Muñoz, Deputy City Clerk
SUBJECT: CONFIRMATION OF 2023/24 WEED ABATEMENT CHARGES DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Open the Public Hearing;
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing;
3) Confirm the charges listed in the Los Angeles County Agricultural Commissioner’s 2023/24 Weed Abatement Assessment Roll and instruct the County Auditor to enter the amounts of these assessments against the respective parcels of land as they appear on the current assessment roll.
FISCAL IMPACT
N/A
BACKGROUND
The City Council is being asked to confirm assessments against property for weed abatement charges. A copy of the Los Angeles County Agricultural Commissioner’s 2023/24 Weed Abatement Assessment Roll has been posted in City Hall since July 8, 2024.
A notice of charges was sent to all Santa Fe Springs property owners listed on the roll.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Weed Abatement Charges
The Council should hear from anyone who wants to speak on this item. A representative of the County of Los Angeles Agricultural Commission will be in attendance to answer any questions.
ANALYSIS
N/A
ENVIRONMENTAL
N/A
DISCUSSION
N/A
SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):
A. Los Angeles County Weed Abatement Letter
B. Charge List
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
CITY OF SANTA FE SPRINGS
WEED ABATEMENT CHARGES
JULY 3, 2024
KEY MAPBOOK PAGE PARCEL ZONE CITY CODE CHARGES
8 8002 019 042 5 623 51.59
8 8005 012 027 5 623 51.59
8 8005 012 047 5 623 51.59
8 8005 015 047 5 623 51.59
8 8005 015 048 5 623 51.59
8 8005 015 049 5 623 51.59
8 8005 015 050 5 623 51.59
8 8005 015 051 5 623 51.59
8 8009 001 095 5 623 51.59
8 8009 001 097 5 623 51.59
8 8009 001 098 5 623 51.59
8 8009 001 101 5 623 51.59
8 8009 004 078 5 623 51.59
8 8009 004 079 5 623 51.59
8 8009 004 116 5 623 51.59
8 8009 004 117 5 623 51.59
8 8009 004 118 5 623 51.59
8 8009 004 119 5 623 51.59
8 8009 004 127 5 623 51.59
8 8009 004 128 5 623 51.59
8 8009 022 071 5 623 51.59
8 8011 004 031 5 623 51.59
8 8011 004 058 5 623 51.59
8 8011 004 064 5 623 51.59
8 8011 005 013 5 623 51.59
8 8011 005 034 5 623 51.59
8 8011 007 026 5 623 51.59
8 8011 007 027 5 623 51.59
8 8011 007 028 5 623 51.59
8 8011 007 029 5 623 51.59
8 8011 007 038 5 623 51.59
8 8011 007 040 5 623 51.59
8 8011 007 041 5 623 51.59
8 8011 015 041 5 623 51.59
8 8011 017 015 5 623 51.59
8 8011 017 035 5 623 51.59
8 8011 017 036 5 623 51.59
8 8011 017 037 5 623 51.59
8 8011 017 064 5 623 51.59
8 8059 029 016 5 623 51.59
8 8069 006 044 5 623 51.59
8 8167 002 055 5 623 51.59
8 8168 007 026 5 623 3270.77
CITY OF SANTA FE SPRINGS
WEED ABATEMENT CHARGES
JULY 3, 2024
8 8168 009 027 5 623 51.59
8 8168 009 030 5 623 51.59
8 8168 023 048 5 623 51.59
8 8178 004 065 5 623 51.59
0 0
1 3270.77
46 2373.14
47 5643.91
TOTAL CHARGES
TOTAL CHARGES
TOTAL CHARGES
TOTAL PARCELS TOTAL CHARGES
TOTAL IMPROVED PARCELS =
TOTAL UNIMPROVED PARCELS =
TOTAL INSPECTION FEE ONLY PCLS =
ITEM # 6
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9919 CONFIRMING THE FISCAL YEAR 2024-25 ENGINEER’S
REPORT FOR THE ANNUAL HERITAGE SPRINGS ASSESSMENT
DISTRICT NO. 2001-1 (HAWKINS STREET AND PALM DRIVE) AND
LEVYING SUCH ASSESSMENTS
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Conduct a Public Hearing and consider adopting Resolution No. 9919 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Heritage Springs Assessment District No. 2001-1 (Hawkins Street and Palm Drive); and, 2) Authorize the Levying of the Fiscal Year 2024-25 Assessments; and, 3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The District has a positive financial impact on the City because a benefit assessment district is utilized to fund street maintenance costs attributable to the particular Heritage Springs development. The net assessment to be distributed over the district for Fiscal Year 2024-25 is $49,983.
BACKGROUND / DISCUSSION
On May 21, 2024, the City Council adopted Resolution No. 9911 declaring its intention to levy an assessment for street maintenance and repair of the streets located within the Heritage Springs Assessment District No. 2001-1. Resolution No. 9911 also set the CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Public Hearing to Consider Adoption of Resolution No. 9919 Confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Heritage Springs Assessment District No. 2001-1 (Hawkins Street and Palm Drive) and Levying Such Assessments
Public Hearing for 6:00 p.m. on July 16, 2024, and a notice was published in the Whittier Daily News. Proof of Publication of the hearing notice is included in Attachment C.
The net assessment to be distributed over the district for Fiscal Year 2024-25 is $49,983.
This sum shall be assessed according to the benefits received by properties located within the Heritage Springs Assessment District No. 2001-1. The methodology for distributing the assessments over the district complies with the requirements of State Proposition 218.
ANALYSIS / DISCUSSION
Resolution No. 9919 (Attachment A) establishes approval and confirmation of the Engineer’s Report for the Heritage Springs Assessment District No. 2001-1 (Attachment B) and authorizes the levying of such assessments. These actions are required in order to complete the direct assessment process with Los Angeles County and place the appropriate parcel assessments on the County Assessment Roll.
ENVIRONMENTAL
Not applicable.
SUMMARY/NEXT STEPS
The City Council will consider the adoption of Resolution 9919 confirming the Engineer’s Report for the FY 2024-25 Heritage Springs Assessment District No. 2001-1 and authorize the levying of such assessments. Upon the approval of the recommended actions by the City Council, staff will coordinate with the County of Los Angeles to include the assessment in the County Assessment Roll.
ATTACHMENTS:
A. Resolution No. 9919
B. Engineer’s Report
C. Proof of Publication
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
APPROVED:
ITEM NO.:
1 RESOLUTION NO. 9919
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,
CALIFORNIA, DIRECTING THE LEVY OF ANNUAL ASSESSMENTS IN THE CITY OF SANTA FE SPRINGS HERITAGE SPRINGS ASSESSMENT DISTRICT 2001-1 FOR FISCAL YEAR 2024/2025
CITY OF SANTA FE SPRINGS
Heritage Springs Assessment District 2001-1
(Hawkins Street and Palm Drive)
WHEREAS, this Council has conducted proceedings under and pursuant to the Municipal Improvement Act of 1913, Division 12, California Streets and Highways Code (the “Act”) and Resolution Ordering the Assessment District Formation No. 6642, adopted June 28, 2001 (the “Resolution of Formation”), to form the Heritage Springs Assessment District 2001-1 (the “Assessment District”), to authorize the levy of special assessment upon the lands within the Assessment District, to acquire and construct public streets and other improvements, all as described therein; and
WHEREAS, pursuant to Section 10100.8 of the Act and the Resolution of Intention, this Council is authorized to levy annual assessments (the “Assessments”) for maintenance, repair or improvement, including all expenses required for resurfacing and repair to public streets (the “Maintenance”) in and adjacent to the Assessment District to keep such acquisitions and improvements in fit operating condition which are ordinarily incurred no more frequently than every five years, of the acquisitions and improvements for the Assessment District; and
WHEREAS, under the Act, this Council and for the annual levy of the Assessments, on May 21, 2024, has adopted Resolution No. 9911, a Resolution of the City Council of the City of Santa Fe Springs of Intention to Levy Annual Assessments for the City of Santa Fe Springs Heritage Springs Assessment District 2001-1 for Fiscal Year 2024/2025 (the “Intention Resolution”) and approved the Engineer’s Report (the “Engineer’s Report”) prepared pursuant to the Act for purposes of the levy of assessments for Fiscal Year 2024/2025; and
WHEREAS, as specified in the Intention Resolution, and upon notice as required by the Act, this Council held a public hearing on the issue of the levy of the assessments for the Next Fiscal Year, and all persons desiring to be heard were given an opportunity to be heard, and all objections to the assessment were considered by this Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES RESOLVE AS FOLLOWS:
1. Objections Overruled. Any and all objections and protests against the annual levy of assessments for the Assessment District, as a whole or as to any part
ATTACHMENT A
2 thereof, or against the estimate of costs and the assessments, in whole or in part, written and oral, are hereby overruled.
2. Public Interest. The public interest, convenience and necessity require the levy of annual assessments for the Assessment District.
3. District Described. The District specially benefited and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as shown by the assessment diagram thereof filed in the offices of the City Clerk, which map is made a part hereof by reference thereto.
4. Engineer’s Report Approved. The Engineer’s Report, in the form on file with the City Clerk and to which reference is hereby made for further particulars, including the estimates of costs and expenses, the apportionment of assessments and the assessment diagram contained in the Engineer’s Report, was adopted on May 21, 2024, by Resolution No. 9910 shall stand as the Engineer’s Report for FY 2024/2025.
5. Benefits Determined. Based on the oral and documentary evidence, including the Engineer’s Report, offered and received at the public hearing, this Board expressly finds and determines that each of the several subdivisions of land in the Assessment District will be specially benefited.
6. Collection of Assessments. The assessments herein confirmed shall be collected in the same manner and upon the same roll as general taxes of the County of Los Angeles are collected. The Director of Finance and Administrative Services or other authorized official of the City is hereby authorized and directed to cause such collections to be made for the Next Fiscal Year.
7. Effective. This resolution shall take effect from and after its adoption.
PASSED and ADOPTED by the City Council of the City of Santa Fe Springs at a regular meeting thereof this 16th day of July 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jay Sarno, Mayor
ATTEST:
__________________________________
Fernando Muñoz, CMC, Deputy City Clerk
CITY OF SANTA FE SPRINGS
ENGINEER’S REPORT
HERITAGE SPRINGS ASSESSMENT
DISTRICT NO. 2001-1
FISCAL YEAR 2024-25
LOS ANGELES COUNTY, CALIFORNIA
May 13, 2024
PREPARED BY
101 Progress, Suite 250
Irvine, CA 92618
www.weareharris.com
ATTACHMENT B
Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
TABLE OF CONTENTS
Engineer’s Certification .................................................................................................. i Part I – Description of Improvements ........................................................................... 1 Part II – Cost Estimate ................................................................................................... 2 Part III – Assessment Roll .............................................................................................. 3 Part IV – Method of Apportionment............................................................................. 4 Appendix A – Assessment Diagram .............................................................................. 5 Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
i
ENGINEER’S CERTIFICATION
AGENCY: THE CITY OF SANTA FE SPRINGS
PROJECT: HERITAGE SPRINGS ASSESSMENT DISTRICT NO. 2001-1 TO: THE CITY COUNCIL OF THE
CITY OF SANTA FE SPRINGS
STATE OF CALIFORNIA
ENGINEER’S REPORT FOR FISCAL YEAR 2024–25
WHEREAS, the City of Santa Fe Springs, County of Los Angeles, State of California, pursuant to the provisions of the Section 10100.8 Municipal Improvement Act of 1913, being Division 12 of the California Streets and Highways Code (the "Act”) intends to undertake proceedings for the annual levy of special assessments in and for the City’s Heritage Springs Assessment District No. 2001-1 (the “District”); NOW THEREFORE, the undersigned Engineer of Work hereby submit herewith the "Report" consisting of four (4) parts as follows:
HERITAGE SPRINGS ASSESSMENT DISTRICT
(Hereinafter referred to as the “District”),
I, Alison Bouley, authorized representative of the District, the duly appointed Assessment Engineer submit the following Report which consists of the following four (4) parts and Appendices:
PART I
Description of Improvements: A description of the maintenance activities to be performed
PART II
Cost Estimate: An estimate of the maintenance costs to be paid from the District.
PART III
Assessment Roll: The assessment by parcel.
PART IV
Method of Assessments: The way the assessment is apportioned.
Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
ii
Appendix
Appendix A – Assessment Diagram
In conclusion, it is my opinion that the costs and expenses of the District have been assessed to the lots and parcels within the boundaries of the District in proportion to the estimated benefits to be received by each lot or parcel from the services provided.
DATED: May 13, 2024
___________________________________________
Alison Bouley, P.E., Assessment Engineer
R.C.E. No. C61383
Engineer of Work
State of California
Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
1 PART I – DESCRIPTION OF IMPROVEMENTS
The assessments in the District shall be levied for the maintenance of improvements as follows, and shall include all incidental expenses, including administration, legal, establishment of reserves, collection and contracting.
The improvements proposed to be maintained may be generally described as Hawkins Street, east of Norwalk Boulevard, and Palm Drive, south of Hawkins Street. The maintenance of such improvements is proposed to consist of the continued maintenance and operation of such improvements, including the maintenance of pavement and appurtenant facilities that are located in and along such streets, including but not limited to, personnel, electrical energy, utilities, materials, contracting services, and other items necessary for the satisfactory maintenance of these improvements described as follows:
Pavement and Appurtenant Facilities
Pavement and appurtenant facilities, in public street and rights-of-way, within the boundary of said District.
Maintenance means the furnishing of services and materials for the ordinary and usual operation, maintenance, repair and servicing of the above described roadways and appurtenant improvements, including repair, slurry sealing, chip sealing, removal or replacement of all or part of any of the streets or appurtenant improvements, and the administration of all aspects of the maintenance and the District.
Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
2 PART II – COST ESTIMATE
The estimated amount to be paid annually into the maintenance program fund for the streets as described in Part I of this Report is as follows:
Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
3 PART III – ASSESSMENT ROLL
In addition to the maintenance assessment discussed in Part I and Part II (highlighted in the table below), the parcels within the District are also subject to paying debt service on limited obligation improvement bonds issued in 2001. The total proposed assessment for Fiscal Year 2024-25 and the amount of the total proposed assessment apportioned to each lot or parcel within the District is a combination of the maintenance assessment and debt service, as shown on the latest assessment roll at the Los Angeles County Assessor's Office, are shown below.
The description of each lot or parcel is part of the County assessment roll and this roll is, by reference, made part of this Report.
Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
4 PART IV - METHOD OF APPORTIONMENT
The assessments are apportioned according to the special benefits received by the parcels of land within the Assessment District in accordance with the apportionment of costs at the time of formation. The assessment is necessary to maintain the level of special benefit from the construction of the improvements funded by the District. The proportionate special benefit derived by each parcel is determined in relationship to the entirety of the maintenance cost of the improvements. No assessment has been apportioned on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on that parcel.
Only special benefits may be assessed and any general benefits shall be separated from the special benefits for purposes of this Report. Based on the nature of the improvements to be funded herein, there are no general benefits.
Under this Report, the assessment for the District are apportioned in accordance with the foregoing and using the following criteria:
The net acreage of each parcel of land is determined by excluding acreage which will not have direct access to the improvements from Hawkins Street or Palm Drive, and by excluding acreage to be dedicated as roadway, road rights-of-way, or sidewalk easement. Special benefit is determined based on the net acreage of each parcel relative to the total net acreage (the “Benefit Percentage”).
The annual maintenance assessment for Fiscal Year 2024-25, as shown in Part II of this Report, is apportioned on a percentage basis using the Benefit Percentages, as shown below:
Based on the preceding, Assessment No. 10 is not assessed because it does not have direct access to either Hawkins Street or Palm Drive and is a storm drain easement, therefore the Benefit Percentage is zero.
Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
5 APPENDIX A – ASSESSMENT DIAGRAM
A diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or parcel of land within the District, entitled “Assessment Diagram, Heritage Springs Assessment District No. 2001-1”, is on file in the office of the City Clerk of the City of Santa Fe Springs, and is incorporated herein by reference.
The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles for Fiscal Year 2024-25. The Assessor's maps and records are incorporated by reference herein and made part of this Report.
RESO NO. 9911 (HERITAGE LIGHTING) - Page 1 of 2
181 W. Huntington Drive Suite#209
Monrovia, California 91016
(626) 544-0885
[email protected]
City of Santa Fe Springs
Attn: Claribel Catalan
Santa Fe Springs, California 90670
Account Number: 5007848
Ad Order Number: 0011675891
Customer's Reference/PO Number:
Publication: Whittier Daily News
Publication Dates: 06/25/2024
Total Amount: $1533.29
Payment Amount: $0.00
Amount Due: $1533.29
Notice ID: eSHONVSgsTXFk69SeRFy
Invoice Text: RESOLUTION NO. 9911 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA FE SPRINGS, CALIFORNIA, DECLARING ITS INTENTION TO
PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR
CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 12 OF THE STREETS AND HIGHWAYS CODE OF THE
STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON WHEREAS, this Council has conducted proceedings under and pursuant to the Municipal Improvement Act of 1913, Division 12, California Streets and Highways Code to form the Heritage Springs Assessment District 2001-1 (“Assessment District”), in what is known and designated as: CITY OF SANTA FE SPRINGS Heritage Springs Assessment District 2001-1 WHEREAS, at this time, this City Council is desirous to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said Assessment District; and, WHEREAS, at this time there has been presented and approved by this City Council, the Engineer’s “Report” as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy. NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. That the above recitals are true and correct. PUBLIC INTEREST SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of special assessments for the continual maintenance of certain improvements, all to serve and benefit said
ATTACHMENT C
RESO NO. 9911 (HERITAGE LIGHTING) - Page 1 of 2
Whittier Daily News
181 W. Huntington Drive Suite#209
Monrovia, California 91016
(626) 544-0885
FILE NO. 0011675891
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Los Angeles County
I am a citizen of the United States and
a resident of the county aforesaid; I am
over the age of eighteen years, and not
party to or interested in the aboveentitled matter. I am the principal clerk of the printer of WHITTIER DAILY
NEWS, a newspaper of general
circulation for the City of Whittier, by
the Superior Court of the County of Los
Angeles County, State of California, on
the date of October 10, 1960, Case
Number 369393. The notice, of which
the annexed is a true printed copy, has
been published in each regular and
entire issue of said newspaper and not
in any supplement thereof on the
following dates, to wit:
06/25/2024
I declare under the penalty of perjury
that the foregoing is true and correct.
Executed at Monrovia, California
On this 25th day of June, 2024.
______________________________
Signature
RESO NO. 9911 (HERITAGE LIGHTING) - Page 2 of 2
ITEM # 7
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9920 CONFIRMING THE FISCAL YEAR 2024-25 ENGINEER’S
REPORT FOR THE ANNUAL SANTA FE SPRINGS LIGHTING
DISTRICT NO. 1 AND LEVYING SUCH ASSESSMENTS
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Conduct a Public Hearing and consider adopting Resolution No. 9920 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Santa Fe Springs Lighting District No. 1; and,
2) Authorize the Levying of the Fiscal Year 2024-25 Assessments; and, 3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The recommended resolution provides for the continued levying of assessments in Fiscal Year 2024/2025 for Santa Fe Springs Lighting District No. 1. By special benefit assessments, the Lighting District provides a portion of the funding for the installation, maintenance and operation of the street lighting system in the City of Santa Fe Springs.
The net assessment to be distributed over the Lighting District for Fiscal Year 2024/2025 is $193,765.
BACKGROUND
On May 21, 2024, the City Council adopted Resolution No. 9909 declaring its intention to provide an annual levy and collection of assessments for certain maintenance in an existing district. Resolution No. 9909 also set the Public Hearing for 6:00 p.m. on July 16, CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Public Hearing to Consider Adoption of Resolution No. 9920 Confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Santa Fe Springs Lighting District No. 1 and Levying Such Assessments
2024, with the notice published in the Whittier Daily News. The Proof of Publication of the hearing notice is included in Attachment C.
The net assessment to be distributed over the Lighting District for Fiscal Year 2024/2025 is $193,765. This sum shall be assessed according to the benefits received by properties located within Lighting District No. 1. The methodology for the distribution of assessments and the assessment rates over the Lighting District complies with the requirements of State Proposition 218.
ANALYSIS
Resolution No. 9920 (Attachment A) establishes approval and confirmation of the Engineer’s Report for Lighting District No. 1 (Attachment B) and authorizes the levying of such assessments. These actions are required in order to complete the direct assessment process with the County Auditor and place the appropriate parcel assessments on the County Assessment Roll.
ENVIRONMENTAL
Not applicable.
SUMMARY/NEXT STEPS
The City Council will consider the adoption of Resolution No. 9920 confirming the Engineer’s Report for FY 2024-25 Lighting District No. 1 and authorizing the levying of such assessments. Upon the approval of the recommended actions by the City Council, staff will coordinate with the County of Los Angeles to include the assessment in the County Assessment Roll.
ATTACHMENTS:
A. Resolution No. 9920
B. Engineer’s Report
C. Proof of Publication
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
APPROVED:
ITEM NO.:
RESOLUTION NO. 9920
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,
CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT AND PROVIDING FOR
ANNUAL ASSESSMENT LEVY FOR CITY OF SANTA FE SPRINGS LIGHTING DISTRICT NO. 1
WHEREAS, the City Council has initiated for the annual levy of the assessments for a lighting district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972" being Part 2 of Division 15 of the Streets and Highways Code of the State of California, in a district known and designated as:
CITY OF SANTA FE SPRINGS
LIGHTING DISTRICT No. 1
WHEREAS, the City Council has ordered the preparation of a report and the City Engineer has prepared and filed with this City Council a report pursuant to law for its consideration and subsequently thereto, this City Council did adopt its Resolution of Intention to levy and collect assessments for the next ensuing fiscal year relating to the above-referenced District, and further did proceed to give notice of the time and place for a Public Hearing on all matters relating to said annual levy of the proposed assessment; and
WHEREAS, at this time, this City Council has heard all testimony and evidence and is desirous of proceeding with said annual levy of assessments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES RESOLVE AS FOLLOWS:
Section 1: That the above recitals are true and correct.
Section 2: That upon the conclusion of the Public Hearing, written protests filed, and not withdrawn, did not represent property owners owning more than fifty percent (50%) of the area of assessable lands within the District, and all protests are overruled and denied.
Section 3: That this City Council hereby confirms the diagram and assessment as submitted and orders the annual levy of the assessment for the fiscal year and in the amounts as set forth in the Engineer's Report and as referred to in the Resolution of Intention as previously adopted relating to said annual assessment levy.
Section 4: That the diagram and assessment as set forth and contained in said Engineer’s Report are hereby confirmed and adopted by this City Council.
ATTACHMENT A
2 Section 5: That the adoption of this Resolution constitutes the levy of the assessment for the fiscal year.
Section 6: That the estimates of costs, the assessment diagram, the assessments and all other matters, as set forth in the Engineer's Report," pursuant to said "Landscaping and Lighting Act of 1972," as submitted, are hereby approved, adopted by this City Council and hereby confirmed.
Section 7: That the maintenance works of improvements contemplated by the Resolution of Intention shall be performed pursuant to law and the County Auditor shall enter on the County Assessment Roll the amount of the Assessment, and said assessment shall then be collected at the same time and in the same manner as the County taxes are collected. After collection by said County, the net amount of the assessment shall be paid to the City Treasurer of said City.
Section 8: That the City Treasurer has previously established a special fund known as the:
CITY OF SANTA FE SPRINGS
LIGHTING DISTRICT No. 1
into which the City Treasurer shall place all monies collected by the Tax Collector pursuant to the provisions of this Resolution and law, and said transfer shall be made and accomplished as soon as said monies have been made available to said City Treasurer.
Section 9: That the City Clerk is hereby ordered and directed to file a certified copy of this Resolution upon its adoption.
Section 10: That a certified copy of the assessment and diagram shall be filed in the Office of the City Engineer, with a duplicate copy on file in the office of the City Clerk and open for public inspection.
APPROVED and ADOPTED by the City Council of the City of Santa Fe Springs at a regular meeting thereof this 16th day of July 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jay Sarno, Mayor
ATTEST:
__________________________________
Fernando Muñoz, CMC, Deputy City Clerk
City of Santa Fe Springs
Lighting District No. 1
2024/2025 ENGINEER’S ANNUAL LEVY REPORT
Intent Meeting: May 21, 2024
Public Hearing: July 16, 2024
27368 Via Industria
Suite 200
Temecula, California 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:
Santa Fe Springs Lighting District No. 1
City of Santa Fe Springs
Los Angeles County, State of California
This Report identifies the parcels within the District, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Los Angeles County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2024.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Santa Fe Springs
By: _______________________________
Chonney Gano, Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888
_____________________
rone Peter
23rd May
Table of Contents
I. OVERVIEW .......................................................................................................... 1 A. INTRODUCTION .................................................................................................. 1 B. COMPLIANCE WITH THE CURRENT LEGISLATION ........................................ 2 II. DESCRIPTION OF THE DISTRICT AND SERVICES .......................................... 4 A. BOUNDARIES OF THE DISTRICT ...................................................................... 4 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT ......................................... 4 C. IMPROVEMENTS, PLANS AND SPECIFICATIONS ........................................... 5 III. METHOD OF APPORTIONMENT ........................................................................ 8 A. GENERAL ............................................................................................................ 8 B. BENEFIT ANALYSIS ........................................................................................... 8 Special Benefits .................................................................................................. 8 General Benefit ................................................................................................... 9 C. ASSESSMENT METHODOLOGY ..................................................................... 10 Benefit Assessment Unit ................................................................................. 10 Special Use Codes ........................................................................................... 12 Streets Without Lights ..................................................................................... 12 D. BENEFIT FORMULA ......................................................................................... 13 IV. DISTRICT BUDGET ........................................................................................... 15 EXHIBIT A – DISTRICT ASSESSMENT DIAGRAM .................................................... 16 EXHIBIT B – 2024/2025 ASSESSMENT COLLECTION ROLL ................................... 17 2024/2025 Santa Fe Springs Lighting District No. 1 Page 1
I. OVERVIEW
A. INTRODUCTION
The City of Santa Fe Springs (hereafter referred to as “City”) annually levies and collects special assessments in order to provide and maintain the improvements within the Santa Fe Springs Lighting District No. 1 (hereafter referred to as “District”). The District was formed on May 26, 1982 and is annually levied pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereafter referred to as the “1972 Act”). The annual assessments levied on parcels within the District are based on the special benefits received, and partially fund the costs associated with the installation, maintenance, operation and administration of the public streetlight system within the District.
This Engineer's Report (hereafter referred to as the “Report”) has been prepared pursuant to the order of the City Council as required by the provisions Chapter 3, of the 1972 Act (commencing with Section 22620), which outlines the procedures for the annual levy of assessments. This Report provides an update of the District including the proposed expenses and revenues, any substantial change in the improvements or the District, and the proposed assessments to be levied on the County of Los Angeles (the “County”) tax roll for Fiscal Year 2024/2025 and has been prepared pursuant to the requirements of Article 4, Chapter 1, of the 1972 Act (inclusive of Sections 22565 through 22574). In addition to the provisions of the 1972 Act, it has been determined that the existing annual assessments for this District have been previously levied in accordance with the provisions of the California Constitution Article XIIID which was enacted as a result of the passage of Proposition 218, approved by the California voters in November 1996.
The annual assessment rate for the District has not increased since Fiscal Year 1992/1993, although the costs of providing the improvements that benefit the properties within the District have continued to rise. Initially, the rising costs to provide streetlights within the District were offset by the District fund balance and an assessment increase was not necessary. Eventually the District fund balance was exhausted and the City began making increasingly greater contributions each year to the District expenses, not only to cover the general benefit portion of the costs, but also to subsidize the special benefit costs not recovered by the annual assessments.
In 2004, the City performed an extensive review of the District including the boundaries of the District, the properties therein, the special benefit properties received from the improvements, the general benefit the improvements may provide to properties outside the District or to the public at large, as well as the current and long-term costs and expenses associated with providing the improvements. Based on this review and evaluation, the City Council determined that it was necessary and in the best interest of the property owners within the District to conduct a property owner protest ballot proceeding for an increase to the annual assessments for Fiscal Year 2004/2005 in accordance with the 2024/2025 Santa Fe Springs Lighting District No. 1 Page 2
provisions of the California Constitution Article XIIID. Based on the ballot tabulation conducted on July 8, 2004, a majority protest existed, and the proposed assessment increase was not imposed.
The word “parcel”, for the purposes of this Report, refers to an individual property assigned its own Assessment Parcel Number by the Los Angeles County Assessor’s Office. The Los Angeles County Auditor/Controller uses Assessment Parcel Numbers and specific Fund Numbers to identify, on the tax roll, properties assessed for special district benefit assessments.
At a noticed annual Public Hearing, the City Council will consider public testimony regarding the District. The City Council will review the Engineer’s Annual Report and may order amendments to the Report or confirm the Report as submitted.
Following final approval of the Report and confirmation of the assessments, the Council will order the levy and collection of assessments for Fiscal Year 2024/2025 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County of Los Angeles (the “County”) Auditor/Controller for inclusion on the property tax roll for each parcel in Fiscal Year 2024/2025. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current Fiscal Year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved by the City Council.
B. COMPLIANCE WITH THE CURRENT LEGISLATION
As a result of the passage of Proposition 218 in November 1996, Articles XIIIC and XIIID were added to the California Constitution. Article XIIID specifically addressed both the substantive and procedural requirements to be followed for assessments.
The procedural and approval process for assessments outlined in this article apply to assessment districts, with the exception of those existing assessments that met one or more of the exemptions set forth in Section 5 of the Article. Specifically as it relates to Lighting District No. 1, the exemption provision set forth in Section 5(a) of Article XIIID states:
“...assessments existing on the effective date of this Article shall be exempt from the procedures and approval process set forth in Section 4 [if they were] imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control.”
The District’s streetlight assessments were established in Fiscal Year 1982/1983 and have not been increased since Fiscal Year 1992/1993. These assessments have funded improvements that are classified as street improvements as defined herein based on the definitions provided by the Office of the Controller for the State 2024/2025 Santa Fe Springs Lighting District No. 1 Page 3
of California in the “Guidelines Relating to Gas Tax Expenditures” published by the Division of Local Government Fiscal Affairs. The state's gas tax program is administered in city agencies, but audited by the Office of the State Controller. The proceeds of the gas tax are statutorily limited to expenditures for streets and roads.
Because the funds are restricted to street and road expenditures, the State Controller has developed the “Street Purpose Definitions and Guidelines” based on the “Manual of Uniform Highway Accounting and Financial Management Procedures” developed by the American Association of State Highway Officials.
Street improvement, as it relates to this District, is defined as the construction, operation, or maintenance of facilities within the right of way used for street or road purposes including but not limited to the following:
Installation or expansion of the streetlight system including replacement of old equipment with superior equipment, installation of traffic signals at intersections and railroad crossings, replacement of equipment as required for relocations for street purposes, and purchase and installation of traffic signal control equipment.
Servicing lighting systems and street or road traffic control devices including, repainting and repairing traffic signals and lighting standards; and furnishing of power for street and road lighting and traffic control devices.
Therefore, the existing District assessments (assessment rates and method of apportionment) approved and levied prior to the passage of Proposition 218, are exempt from both the substantive and procedural approval process defined by Article XIIID, Section 4, until such time the assessments are increased. 2024/2025 Santa Fe Springs Lighting District No. 1 Page 4
II. DESCRIPTION OF THE DISTRICT AND SERVICES
A. BOUNDARIES OF THE DISTRICT
The boundary of the District is completely within the City limits of the City and is shown on the Assessment Diagram, which is on file in the office of the City Clerk at the City Hall of Santa Fe Springs, a depiction of which is shown in Exhibit A of this Report. The parcels of real property included within the District are identified by land use categories (“Use Codes”). A listing of the Use Codes that may be applicable to parcels within this District and typically utilized by the Los Angeles County Assessor's Office for identification of property land uses is provided in the Method of Apportionment section of this Report. Excluded from assessments are utility easements, rights-of-way, common areas, public schools, public streets, residential properties, and other public properties. The parcels within the District are described in detail on the assessor parcel maps on file in the Los Angeles County Assessor's Office, which by reference are made a part of this Report.
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this proposed District, the 1972 Act defines improvements to mean one or any combination of the following:
The installation or construction of public lighting facilities. The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. The maintenance or servicing, or both, of any of the foregoing. The acquisition of any existing improvement otherwise authorized pursuant to this section.
2024/2025 Santa Fe Springs Lighting District No. 1 Page 5
Incidental expenses associated with the improvements including, but not limited to:
The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment;
The costs of printing, advertising, and the publishing, posting and mailing of notices;
Compensation payable to the County for collection of assessments; Compensation of any engineer or attorney employed to render services; Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5; and
Costs associated with any elections held for the approval of a new or increased assessment.
The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
Repair, removal, or replacement of all or any part of any improvement. Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
The removal of trimmings, rubbish, debris, and other solid waste. The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
C. IMPROVEMENTS, PLANS AND SPECIFICATIONS
The annual special benefit assessments levied on parcels within the District provide funding for a portion of the annual expenses related to the installation, maintenance, operation and administration of the streetlight system within the District boundaries. The costs associated with the improvements are equitably spread among benefiting parcels in proportion to their special benefits. Streetlight improvements within the City but not within the District’s boundaries and that portion of the District’s improvements determined to be general benefit are funded by other revenue sources. Only improvements, services and incidental expenses 2024/2025 Santa Fe Springs Lighting District No. 1 Page 6
permitted under provisions of the 1972 Act that are necessary for the ongoing maintenance, operation and administration of the District streetlight system that provides special benefits to the parcels within the District are included in the annual assessment.
Maintenance of the streetlight system within the District may include, but is not limited to removal, repair, replacement, modification, or relocation of the light standards, poles, bulbs, fixtures, and appurtenances. Servicing of the Southern California Edison Company-owned streetlights is furnished by the Southern California Edison Company or by its successors or assignees. The rates charged by the Edison Company include both the power and maintenance costs and are regulated and authorized by the Public Utilities Commission of the State of California. The City’s Public Works Department provides for the servicing of the City-owned streetlights. The energy rates charged for City-owned streetlights is also regulated and authorized by the Public Utilities Commission. 2024/2025 Santa Fe Springs Lighting District No. 1 Page 7 Approximately eight percent (8%) of the streetlights within the District are owned and maintained by Southern California Edison Company. The remaining ninety-two percent (92%) of the streetlights are owned by the City and are maintained by the City. The following table provides a summary of the streetlight inventory within the District for Fiscal Year 2024/2025:
Table 1 - Streetlight Inventory for Fiscal Year 2024/2025 The proposed improvements for Fiscal Year 2024/2025 are unchanged from the previous Fiscal Year. Streetlight Inventory Maps showing the location of the various streetlights within the District are on file in the office of the City Clerk at the City Hall and by reference are made part of this Report.
Number of Lights Per Type
Series Series Series
Account No/ Description
70 100 100 150 150 200 200 250 310 400 TOTAL
Watt Watt Watt Watt Watt Watt Watt Watt Watt Watt Lights Watts 3-008-8387-95 LS-1 (Edison-owned) - 2 - - - - - - - - 2 2003-008-8182-13 LS-1 (Edison-owned) - - - - - 3 - 1 - - 4 8503-008-8182-03 LS-1 (Edison-owned) - 12 - 22 - 16 - - - - 50 7,7003-008-8182-02 LS-1 (Edison-owned) - 6 - - - - - - - - 6 6003-008-8181-99 LS-1 (Edison-owned) 1 163 - 1 - 1 - - - 5 171 18,7203-008-8181-96 LS-1 (Edison-owned) 5 127 - - - 6 - 1 - 139 14,500 LS - 1 TOTAL 6 310 - 23 - 26 - 2 - 5 372 42,570
3-008-9238-08 LS-2 (City-owned) - 87 158 13 - 69 1 - - - 328 40,4503-008-8181-98 LS-2 (City-owned) - - - 126 2 85 - 37 3 - 253 46,3803-008-8182-00 LS-2 (City-owned) - 15 90 25 - 96 1 6 - - 233 35,1503-008-8182-01 LS-2 (City-owned) - 14 - 160 - 119 - 22 9 - 324 57,4903-008-8182-11 LS-2 (City-owned) - 29 - 334 - 136 46 128 - 17 690 128,2003-008-8182-14 LS-2 (City-owned) - 12 - 279 - 356 - 88 4 15 754 143,4903-008-8182-16 LS-2 (City-owned) - - - 148 21 118 80 11 - - 378 67,700 LS - 2 TOTAL - 157 248 1,085 23 979 128 292 16 32 2,960 518,860 GRAND TOTAL 6 467 248 1,108 23 1,005 128 294 16 37 3,332 561,430 2024/2025 Santa Fe Springs Lighting District No. 1 Page 8 III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the construction, maintenance and servicing of streetlights and appurtenant facilities.
The 1972 Act further requires that the cost of these improvements be levied according to benefit:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formula used for calculating assessments in this District reflects the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on estimated benefit to each parcel.
In addition, pursuant to Article XIIID, Section 4, a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel, only special benefits may be assessed and the costs associated with general benefit must separate from the special benefits. Therefore, in compliance with these requirements only the District costs that have been identified as “Special Benefit” are assessed, the costs of any improvements considered to be “General Benefit” have been eliminated from the net amount to be assessed.
B. BENEFIT ANALYSIS
The District’s improvements, the associated costs and proposed assessments described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit calculation that proportionally allocates the net cost to the benefiting properties pursuant to the provisions of Article XIIID and the 1972 Act. The location and extent of the various streetlight improvements within the District and the associated costs have been identified as either “General Benefits” (not assessed) or “Special Benefits”.
Special Benefits
The method of apportionment (method of assessment) established for this District utilizes commonly accepted engineering practices and is based on the premise that each of the assessed parcels within the District receives special benefit from the improvements maintained and financed by District assessments. The desirability and security of properties within the District is enhanced by the presence of streetlights in close proximity to those properties.
The primary benefits of streetlights are for the convenience, safety and protection of people as well as the security and protection of property, property improvements 2024/2025 Santa Fe Springs Lighting District No. 1 Page 9 and goods. Specifically, the benefits of adequate and well-maintained streetlights that benefit both the properties and property owners within the District include:
Improves ingress and egress to property, provides customers, suppliers and employees an enhanced environment in which to access the properties. Enhanced deterrence of crime and the aid to police protection and security activities.
Reduced vulnerability to criminal assault of employees, patrons and owners at night.
The promotion of increased business activities during nighttime hours. Increased nighttime safety on roads and highways.
Reduced vandalism and other criminal acts and damage to improvements or personal property.
Improved traffic circulation and reduced nighttime accidents and personal property loss.
Reduction of dumping, graffiti and loitering typically associated with poorly lighted areas.
Enhances desirability of properties and the ability to conduct or expand business opportunities through association with an area that has sufficient streetlights.
The intensity or degree of illumination provided within the District can enhance these benefits and is a significant factor in determining the benefits properties receive from streetlights improvements. The number and intensity of the streetlights provided in this District are significantly greater than the residential areas of the City and are generally more extensive than the streetlights provided in similar commercial and industrial areas of other cities. For these reasons, it has been determined that the streetlight improvements provided by the District are a special benefit to the properties within the District.
General Benefit
Although the improvements clearly provide special benefits to properties within the District, it is recognized that some of these facilities by the nature of their location may also benefit properties outside the District that are not assessed and to a lesser extent may provide some benefit to the public at large. Therefore, a portion of the cost to operate, maintain, and service the streetlight improvements within the District are identified as general benefit and not included in the annual assessments as special benefit. In a detailed evaluation of the entire streetlight system within the City it was determined that, over eighty percent (80%) of the cost to maintain and service the City’s streetlights is attributable to the streetlights within this District. The remaining twenty percent (20%) of the City’s annual costs for streetlights is associated primarily with the residential areas of the City and these streetlights are currently funded by other revenues sources. Approximately seven percent (7%) of the streetlight improvement costs within the District itself are attributable to streetlight facilities that benefit properties outside the District as well 2024/2025 Santa Fe Springs Lighting District No. 1 Page 10 as properties within the District. Based on this evaluation, it has been determined that twenty-seven percent (27%) of the District’s annual costs budgeted for Fiscal Year 2024/2025 is considered general benefit. This is a quantifiable percentage based on the current City streetlight system and expenditures. Although not as quantifiable, it is also reasonable to assume that the District improvements also provide some general benefit to the public at large and a reasonable percentage of this benefit should not exceed three percent (3%) for a total general benefit of thirty percent (30%) of the District’s costs. The cost of providing the District improvements that are considered general benefit include benefits conferred on real property or to the public at large. These costs shall not be included in the annual assessments and shall be funded by other revenue sources available to the City. These funds are shown in the annual budget of this Report as a General Fund contribution and the amount to be levied as assessments for the District represent only the special benefit portion of the District expenses.
C. ASSESSMENT METHODOLOGY
Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that fairly distributes the net amount to be assessed among assessable parcels in proportion to the estimated benefits to be received by each such parcel from the improvements. The apportionment of costs used should reflect the composition of the parcels and the improvements and services provided based on each parcel’s estimated special benefit.
Benefit Assessment Unit
To assess benefits equitably, it is necessary to relate the different types of parcel improvements to each other. A value of one unit has been assigned as the basic benefit assessment unit. The benefit assessment unit consists of three classifications of benefit: people, security and intensity. The Benefit Factor for each property type is equal to the aggregate amount of benefit assessment units that a parcel receives.
The following table summarizes the various property types within the District by use code and the applicable benefit assessment units that are applied to those properties.
2024/2025 Santa Fe Springs Lighting District No. 1 Page 11 Table 2 - Use Codes and Benefit Assessment Units
* Residential Properties are not assessed
** Minimum Assigned Benefit Factor. See Special Use Codes Section for details.
Use
Code
Description People Security Intensity Benefit Factor
00-09* Residential - - - 0.00
10 Vacant Commercial Land 0.00 0.50 0.50 1.00
11 Stores 2.00 1.00 1.00 4.00
12 Store Combinations 2.00 1.00 1.00 4.00
13 Department Stores 4.00 2.00 2.00 8.00
15** Neighborhood Shopping Center ** ** ** 8.00
16** Regional Shopping Center ** ** ** 8.00
17 Office Building 1.00 1.00 1.00 3.00
18 Hotels and Motels 4.00 2.00 2.00 8.00
19 Professional Buildings 1.00 1.00 1.00 3.00
21 Restaurants 3.00 1.00 1.00 5.00
23 Banks, Savings and Loans 1.00 1.00 1.00 3.00
24 Service Shops 1.00 1.00 1.00 3.00
25 Service Stations 2.00 1.00 1.00 4.00
26 Auto/Recreation Equip Sales 2.00 2.00 2.00 6.00
27 Parking Lots (Commercial) 1.00 1.00 0.50 2.50
28 Animal Kennel 1.00 0.50 0.50 2.00
29 Nurseries or Greenhouses 1.00 0.50 0.50 2.00
30 Vacant Industrial Land 0.00 0.50 0.50 1.00
31 Light Manufacturing 3.00 1.00 2.00 6.00
32** Heavy Manufacturing ** ** ** 8.00
33 Warehousing 2.00 1.00 2.00 5.00
34 Food Processing Plants 3.00 1.00 2.00 6.00
36 Lumber Yards 1.00 1.00 1.00 3.00
37** Mineral Processing ** ** ** 5.00
38 Parking Lots (Industrial) 1.00 0.50 0.50 2.00
39** Open Storage ** ** ** 8.00
44 Truck Crops 0.50 0.25 0.25 1.00
47 Dairies 0.50 0.25 0.25 1.00
61 Theaters 3.00 1.00 1.00 5.00
63 Bowling Alleys 4.00 2.00 2.00 8.00
64 Club, Lodge Hall, Fraternal Organization 2.00 1.00 1.00 4.00 65 Recreational 2.00 1.00 1.00 4.00
71 Churches 1.00 0.50 0.50 2.00
72 Schools (Private) 1.00 0.50 0.50 2.00
77 Cemeteries, Mausoleums, Mortuaries 0.50 0.25 0.25 1.00 83 Petroleum and Gas 1.00 0.50 0.50 2.00
89 Dump Sites 0.50 0.25 0.25 1.00
99** Distribution Centers ** ** ** 8.00
2024/2025 Santa Fe Springs Lighting District No. 1 Page 12 Special Use Codes
The following Use Codes have been listed separately because of their unique operations inherent to their classifications, the size of real property, and the high use as a result of their specific operation. The total benefit assessment unit assigned to each parcel is calculated based on the parcel’s acreage and a specified weighting factor applied to that use code designation (formula). However, the minimum benefit units assigned to a parcel shall not be less than the Benefit Factor shown on the “Use Code and Benefit Assessment Units” table shown on the previous page unless the parcel fronts on a street without lights. In this case, the Benefit Factor may be reduced below this minimum. (Refer to the table for “Streets Without Lights”).
Use Code 99 is a special use code not found in the Los Angeles County Assessor’s listing and is assigned to distribution centers for this District only. Parcels of land in Use Code 99 typically run continual 24-hour operations and receive substantial benefit from the District’s streetlight improvements.
Table 3 – Special Use Code
Use Code Description Formula
15 Neighborhood Shopping Center 6.32 benefit units / acre 16 Regional Shopping Center 8.71 benefit units / acre
32 Heavy Manufacturing 5.45 benefit units / acre
37 Mineral Processing 3.27 benefit units / acre
39 Open Storage 6.53 benefit units / acre
99 Distribution Center 9.80 benefit units / acre
Streets Without Lights
The total Benefit Assessment Units of any parcel identified on the “Use Code and Benefit Assessment Units” table shown on the previous page that front on a street without District streetlights shall be assessed for people-related benefits only. It has been determined that these parcels do not receive the same special benefits from security or intensity that other parcels in the District receive. 2024/2025 Santa Fe Springs Lighting District No. 1 Page 13 The Special Use Code parcels on streets with no District streetlight facilities are reduced by approximately 1/3 (of Table 3) to account for their reduced special benefits from security or intensity. The calculation of this reduced benefit is outlined in the following table for Special Use Codes:
Table 4 – Special Use Code (Streets Without Lights)
Use Code Description Formula
15 Neighborhood Shopping Center 4.23 benefit units / acre 16 Regional Shopping Center 5.84 benefit units / acre
32 Heavy Manufacturing 3.66 benefit units / acre
37 Mineral Processing 2.18 benefit units / acre
39 Open Storage 4.36 benefit units / acre
99 Distribution Center 6.58 benefit units / acre
D. BENEFIT FORMULA
The benefit formula applied to each parcel is based on the preceding Benefit Assessment Unit tables. Each parcel’s Benefit Factor is equal to the aggregate amount of benefit assessment units that a parcel receives and correlates to the parcel’s special benefit received as compared to other parcels in the District.
The following formulas are used to calculate each property’s assessment:
People Benefit Assessment Unit + Security Benefit Assessment Unit + Intensity Benefit Assessment Unit = Parcel’s Benefit Factor
Total Balance to Levy/ Aggregate of Benefit Factors = Levy per Benefit Factor (Assessment Rate)
Assessment Rate x Parcel’s Benefit Factor = Parcel Levy Amount
2024/2025 Santa Fe Springs Lighting District No. 1 Page 14 The following table provides a summary, by Use Code, of the benefit units, proposed charge, and total count of assessable parcels in the District.
Table 5 – Summary of Assessable Parcels (by Use Code)
Use
Code Description Benefit Units Applied Rate
Proposed
Charge Parcel Assessed
10 Vacant Commercial Land 20.00 $17.05 $341.00 20
11 Stores 68.00 17.05 1,159.40 17
12 Store Combinations 16.00 17.05 272.80 4
15** Neighborhood Shopping Center 8.00 17.05 136.40 1
16** Regional Shopping Center 529.26 17.05 9,023.87 33
17 Office Building 94.10 17.05 1,604.43 6
18 Hotels and Motels 117.00 17.05 1,994.85 39
19 Professional Buildings 24.00 17.05 409.20 3
21 Restaurants 18.00 17.05 306.90 6
23 Banks, Savings and loans 140.00 17.05 2,387.00 28
24 Service Shops 15.00 17.05 255.75 5
25 Service Stations 3.00 17.05 51.15 1
26 Auto/Recreation Equip Sales 36.00 17.05 613.80 9
27 Parking Lots (Commercial) 168.00 17.05 2,864.40 28
30 Vacant Industrial Land 116.00 17.05 1,977.63 34
31 Light Manufacturing 136.00 17.05 2,318.80 136
32** Heavy Manufacturing 3,717.00 17.05 63,374.85 620
33 Warehousing 767.51 17.05 13,085.89 38
34 Food Processing Plants 4,578.13 17.05 78,057.14 736
36 Lumber Yards 75.00 17.05 1,278.75 13
37** Mineral Processing 9.00 17.05 153.45 3
38 Parking Lots (Industrial) 257.04 17.05 4,382.47 21
39** Open Storage 58.00 17.05 988.90 29
61 Theaters 363.51 17.05 6,197.87 19
65 Recreational 5.00 17.05 85.25 1
71 Churches 8.00 17.05 136.40 2
72 Schools (Private) 2.00 17.05 34.10 1
83 Petroleum and Gas 0.00 0.00 0.00 0
89 Dump Sites 12.00 17.05 204.60 6
99** Distribution Centers 4.00 17.05 68.20 4
*Total 11,364.56 $193,765.25 1,863
* Total parcel count will vary as parcels are submitted under five SBE numbers. ** See Special Use Codes Section.
2024/2025 Santa Fe Springs Lighting District No. 1 Page 15 IV. DISTRICT BUDGET
Table 6 – District Budget FY 2024/2025
*The City will continue to attempt to identify ways to decrease costs in order to reduce the General Fund Contribution required.
LIGHTING BUDGET (FY 2024/25) District Budget
Energy Costs $400,000
Maintenance and Labor Costs 280,800
Supplies, Materials and Equipment 52,000
Contractual Services 34,000
Overhead 140,400
Direct Costs (Subtotal) $907,200
Miscellaneous/Special Administration Expenses 8,500
Administration Costs (Subtotal) 8,500
Total Direct and Admin. Costs $915,700
General Benefit Contribution (274,710)
General Fund Contribution * (Not General Benefit) (447,225) Balance to Levy $193,765
Total Parcels Levied 1,863
Total Benefit Units 11,364.56
Proposed Levy per Benefit Unit $17.05
Current Maximum Assessment Rate $17.05
2024/2025 Santa Fe Springs Lighting District No. 1 Page 16 EXHIBIT A – DISTRICT ASSESSMENT DIAGRAM
An Assessment District Diagram has been prepared for the District in the format required by the 1972 Act and is on file in the Office of the City Clerk at the City Hall of Santa Fe Springs and is made part of this Report. The Assessment Diagram is available for inspection at the Office of the City Clerk during normal business hours. 2024/2025 Santa Fe Springs Lighting District No. 1 Page 17 EXHIBIT B – 2024/2025 ASSESSMENT COLLECTION ROLL
Parcel identification for each lot or parcel within the District shall be the parcel as shown on the Los Angeles County Assessor's map for the year in which this Report is prepared.
The land use classification for each parcel has been based on the Los Angeles County Assessor’s Roll. A listing of parcels assessed within this District, along with the proposed assessment amounts, has been submitted to the City Clerk and by reference is made part of this Report.
Approval of the Annual Engineer’s Report (as submitted or as modified) confirms the method of apportionment and the assessment rate to be levied against each eligible parcel and thereby constitutes the approved levy and collection of assessments for Fiscal Year 2024/2025. The listing of parcels and the amount of assessment to be levied shall be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in Fiscal Year 2024/2025.
If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current Fiscal Year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller.
The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.
RESO NO. 9909 (LIGHT DIST. 1) - Page 1 of 2
181 W. Huntington Drive Suite#209
Monrovia, California 91016
(626) 544-0885
[email protected]
City of Santa Fe Springs
Attn: Claribel Catalan
Santa Fe Springs, California 90670
Account Number: 5007848
Ad Order Number: 0011675886
Customer's Reference/PO Number:
Publication: Whittier Daily News
Publication Dates: 06/25/2024
Total Amount: $1637.93
Payment Amount: $0.00
Amount Due: $1637.93
Notice ID: yxGUISYDKhjyW12IfmCE
Invoice Text: RESOLUTION NO. 9909 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA FE SPRINGS, CALIFORNIA, DECLARING ITS INTENTION TO
PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR
CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE
OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON WHEREAS, the CITY COUNCIL of the CITY OF SANTA FE SPRINGS, CALIFORNIA has previously formed a lighting district pursuant to terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California, in what is known and designated as CITY OF SANTA FE SPRINGS LIGHTING DISTRICT NO. 1 (hereinafter referred to as the “District”)’ and, WHEREAS, at this time, this City Council is desirous to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and, WHEREAS, at this time there has been presented and approved by this City Council, the Engineer’s “Report” as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy. NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. That the above recitals are true and correct. PUBLIC INTEREST SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of special assessments for the continual maintenance of certain
ATTACHMENT C
RESO NO. 9909 (LIGHT DIST. 1) - Page 1 of 2
Whittier Daily News
181 W. Huntington Drive Suite#209
Monrovia, California 91016
(626) 544-0885
FILE NO. 0011675886
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Los Angeles County
I am a citizen of the United States and
a resident of the county aforesaid; I am
over the age of eighteen years, and not
party to or interested in the aboveentitled matter. I am the principal clerk of the printer of WHITTIER DAILY
NEWS, a newspaper of general
circulation for the City of Whittier, by
the Superior Court of the County of Los
Angeles County, State of California, on
the date of October 10, 1960, Case
Number 369393. The notice, of which
the annexed is a true printed copy, has
been published in each regular and
entire issue of said newspaper and not
in any supplement thereof on the
following dates, to wit:
06/25/2024
I declare under the penalty of perjury
that the foregoing is true and correct.
Executed at Monrovia, California
On this 25th day of June, 2024.
______________________________
Signature
RESO NO. 9909 (LIGHT DIST. 1) - Page 2 of 2
ITEM # 8
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Maribel Garcia, Administrative Services Officer
SUBJECT: RESOLUTION NO. 9921 – APPROVAL OF THE
PROGRAMS/PROJECTS PROPOSED FOR FUNDING DURING FY
2024/2025 UNDER THE CITY’S COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) COOPERATION AGREEMENT WITH THE COUNTY OF
LOS ANGELES
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Open the Public Hearing and hear from anyone wishing to speak on this matter; 2) Approve acceptance of CDBG funds as described in the body of this report; 3) Adopt Resolution No. 9921; and
4) Authorize Staff to transmit the planning documents to the County of Los Angeles Community Development Commission.
FISCAL IMPACT
Approval of Resolution No. 9921 would authorize the allocation of $138,385 in CDBG funding towards the City’s Teen and Home Improvement Programs.
BACKGROUND
The City of Santa Fe Springs participates in the Los Angeles Urban County Community Development Block Grant (CDBG) program, a U.S. Department of Housing & Urban Development (HUD) entitlement program administered by the County of Los Angeles Community Development Commission (LACDC). Although the funds are an CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
CDBG Public Hearing
“entitlement,” every year, the City must make specific application to the County defining the projects to be funded. The application requires public participation subject to proper notification of at least 30 days. Accordingly, notices were posted from May 8, 2024 to June 11, 2024, at City Hall, the kiosk at Town Center Hall, the and City Library advising the public of this hearing.
For FY 2024-2025, the City has been granted a CDBG allocation in the amount of $138,385. These funds can be utilized for a proposed CDBG project that meets one of the following three national objectives:
1. Benefit low- and moderate-income persons;
2. Elimination of slums or blight;
3. Meet an urgent need.
Based on staff review, it is recommended that the City’s CDBG funding for FY 2024-25 be allocated pursuant to the funding breakdown outlined below. Approval of the allocation and proposed programs allows staff to comply with the Community Development Commission requirement to report a preliminary summary of the projected use of our annual CDBG allocation. These programs and budget allocations can be further modified or amended when City Council reviews the City’s Fiscal Year 2024-25 budget.
CDBG Allocation Projections
New Year Funds = $138,385
• Public Service Authority – Teen Program 15% $20,757
• Home Improvement Program 85% $117,628
Teen Program - The City is able to utilize $20,757 or 15% of the CDBG allocation for public service programming. Traditionally, the City uses this amount to partially fund the Teen Program, which is known as The Club and operates out of Town Center Hall.
Home Improvement Program – This project would provide financial assistance in the form of a grant of up to a maximum of $20,000, to families from low-to-moderate income households for the rehabilitation of owner-occupied, single family dwellings, and or condominiums/townhomes.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
CDBG Public Hearing
ATTACHMENT(S):
A. Resolution No. 9921
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
ITEM NO.:
RESOLUTION NO. 9921
A RESOLUTION OF THE SANTA FE SPRINGS CITY COUNCIL APPROVING THE
CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR FISCAL YEAR 2024-2025
WHEREAS, on August 22, 1974 the President of the United States signed into law the Housing and Community Development Act of 1974 (Act); and WHEREAS, the primary goals of Title I of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and
WHEREAS, the City of Santa Fe Springs has received notification of the availability of $138,998 in federal Community Development Block Grant (CDBG) funds to further the attainment of these goals during Fiscal Year 2024-2025; and WHEREAS, suggestions have been requested from City departments for the utilization of these funds; and
WHEREAS, the City has published information and solicited comments regarding eligible activities under the Act and has conducted a public hearing to solicit comments and suggestions from the community for the utilization of these funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Fe Springs as follows:
Section 1.The City Council finds that all the facts set forth in the Recitals of this Resolution are true and correct.
Section 2. That the City Manager or his designee is authorized and directed to submit the City’s final Program Planning Summary for Fiscal Year 2024-2025 to the County of Los Angeles, reflecting the funding allocations set forth herein. In addition, the City Manager or his designee is hereby authorized to administratively adjust funding levels if the City’s final allocation varies by less than 25 percent from the figures contained herein.
Section 3. That the Mayor and/or City Manager are authorized to execute the contractual and related documents to be prepared by the County of Los Angeles that are required for the implementation of the projects/programs set forth herein.
APPROVED:
ITEM NO.:
Section 4. That the City of Santa Fe Springs submits the Fiscal Year 2024-2025 Community Block Grant Allocation for the following projects/purposes:
Home Improvement Project $117, 628
Teen Program $ 20,757
Total $138,385
PASSED, APPROVED and ADOPTED this 16th day of July 2024 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Jay Sarno, Mayor
ATTEST:
________________________________
Fernando Munoz, Deputy City Clerk
ITEM # 9
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Fernando N. Muñoz, CMC, Deputy City Clerk
SUBJECT: RESOLUTION NOS. 9922 AND 9923 – PERTAINING TO THE CITY’S
GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY,
NOVEMBER 5, 2024 AND THE SUMISSION OF A DEDICATED PARCEL
TAX TO THE VOTERS AT THAT ELECTION
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Resolution No. 9922, requesting the Board of Supervisors of the County of Los Angeles to consolidate a general municipal election to be held on November 5, 2024, with the statewide general election to be held on that date; and 2) Adopt Resolution No. 9923, calling for the holding of a general municipal election to be held on Tuesday, November 5, 2024, for the election of certain officers and for the consideration of a tax measure as required by the provisions of the laws of the State of California relating to general law cities.
FISCAL IMPACT
Conducting a Municipal Election incurs various expenses, including those associated with coordination and administration. While it's premature to estimate the exact cost of the upcoming November 5, 2024, General Municipal Election, a not to exceed amount of $60,000 has been earmarked in the proposed 2024-25 General Fund budget. Typically, the County issues the final invoice for election expenses around March of the subsequent year. Depending on the actual expenses incurred, adjustments to future budgets may be necessary.
If the voters approve the dedicated parcel tax, the tax is expected to generate approximately $6 Million per year, for 25 years, beginning in FY 2025-26. The amount CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
RESOLUTION NOS. 9922 AND 9923 – PERTAINING TO THE CITY’S GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 5, 2024 AND THE
SUBMISSION OF A DEDICATED PARCEL TAX TO THE VOTERS AT THAT
ELECTION
generated will increase by approximately 2% per year thereafter (as a result of a 2% automatic rate adjustment built into the tax), but will vary somewhat to the extent land uses in the City change.
BACKGROUND
Elections
The City holds its general elections in each even-numbered year, on the same day as the statewide general elections and presidential elections. These general elections are consolidated with these statewide elections, and administered by the Los Angeles County elections office. This year’s presidential election will be held on November 5, 2024.
Councilmembers serve staggered four-year terms. Mayor Jay Sarno and Councilmember Joe Angel Zamora’s current terms are in their fourth year. The two seats they currently hold are therefore due to be up for election at the November election.
Parcel Taxes
The City has the authority to levy a parcel tax on land in the City. A parcel tax cannot be levied based on land value, and proceeds of the tax must be legally earmarked for a specific purpose. Parcel taxes are collected on the annual property tax bill administered and collected by the County. Any parcel tax must be approved by the voters by a twothirds vote.
The City’s Roads
The City receives dedicated funding for transportation and road repair/construction from several sources on an annual basis including primarily: 1) Los Angeles County Transportation Authority Sales Tax Local Return Funds (Measure R, Measure M and Proposition C); 2) State Gas Tax; and 3) State Road Repair and Accountability Act of 2017 (SB1). These funding sources total approximately $2.1 million annually. In addition to the State and LA County transportation funds described above, the City also annually allocates general funds for the City’s Capital Improvement Program as available. This program includes all types of capital improvement projects, which makes the annual amount of general funds available for road improvements vary year by year, depending on the City’s needs relative to other types of infrastructure. The total annual amount of City funding for roads, including dedicated funds and general funds typically allocated to that purpose, is insufficient to fund the City’s pavement management program, including current and ongoing costs that continue to escalate. The existing transportation funding described herein will continue to be primarily dedicated to projects for the repair and rehabilitation of the City’s local/residential roads.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
RESOLUTION NOS. 9922 AND 9923 – PERTAINING TO THE CITY’S GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 5, 2024 AND THE
SUBMISSION OF A DEDICATED PARCEL TAX TO THE VOTERS AT THAT
ELECTION
Santa Fe Springs, like other largely commercial/industrial cities with proportionately small residential populations, is at a distinct disadvantage relative to most cities in California with respect to transportation funding from the state and the county. Transportation dollars are generally allocated to cities based on their residential population. But because of the extent of commercial and industrial development in the City, Santa Fe Springs has a disproportionately large daytime population compared to its residential population.
Furthermore, a disproportionately large portion of the City’s road capacity serves commercial and industrial land and the trucks and other vehicles that serve that land cause a disproportional amount of wear to the City’s road system.
The City completed a pavement assessment report entitled “Truck Traffic Impact Report” dated August 25, 2021. The report was commissioned to assess the funding needed for the repair and rehabilitation of streets utilized by industrial/commercial truck traffic (Truck Routes) because previous tri-annual updates to the City’s Pavement Management System had repeatedly identified a shortfall in annual funding for road repairs in general.
The report estimated the total repair cost for Truck Route streets at $97.4 million at that time.
The City recently updated the data from the 2021 report to account for inflation and the continued degradation of the existing pavement. As the pavement continues to degrade, the type and extent of pavement repair and rehabilitation becomes more complex and expensive. The data was updated to include 10 percent inflation in the cost of construction from 2021 to present day. The inflation along with the updating of pavement condition to account for three years of additional degradation resulted in an updated estimated total repair cost for Truck Route streets of $116 million. The monies collected from the proposed dedicated parcel tax will be utilized for the repair and rehabilitation of these streets.
DISCUSSION
Election
The accompanying resolutions call the November election. They also take the steps necessary for the County to conduct the election as a consolidated election.
The nomination period for prospective candidates concludes on Friday, August 9, 2024, at 5:00 p.m. In the event that neither of the incumbent candidates submits their candidacy papers by the August 9 deadline, the nomination period for non-incumbent candidates will be extended until Wednesday, August 14, 2024, at 5:00 p.m.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
RESOLUTION NOS. 9922 AND 9923 – PERTAINING TO THE CITY’S GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 5, 2024 AND THE
SUBMISSION OF A DEDICATED PARCEL TAX TO THE VOTERS AT THAT
ELECTION
Tax Measure
The accompanying resolutions also submits to the voters an ordinance that imposes a dedicated parcel tax for roads.
The rates of this tax are:
7 cents per square foot for commercial parcels.
3.5 cents per square foot for industrial parcels.
3.5 cents per square foot for vacant parcels.
The tax would be authorized for 25 years. Tax rates would automatically escalate by 2% annually. Residential parcels would be exempt from the tax, as would be parcels (such as church property and most property owned by charitable nonprofits) that are exempt from the County’s basic 1% annual tax on property value, parcels that are state-assessed (generally railroad parcels), and parcels that the City is legally prohibited from taxing.
It is estimated that tax proceeds, before the deduction of collection expenses by the County would be approximately $6 Million in the initial year. Total proceeds over the 25 years are estimated at approximately $196 Million. Proceeds of the tax, net of administrative expenses, would be usable solely for the purpose of maintaining and repairing the City’s roads. The tax would be subject to audits and public reporting requirements.
The ordinance creates a Citizens’ Advisory Committee, which would be composed of (i) two residents of the City and (ii) three owners of land subject to the tax or of businesses located on such land. All members would be appointed by the City Council, which would consider membership recommendations of the Chamber of Commerce with respect to the three seats for land or business owners.
The City would be able to issue bonds against the tax, and pay debt service on those bonds using proceeds of the dedicated parcel tax. The City’s municipal advisor has modeled that if the City uses a combination of bond financing and pay-as-you-go work, the City could accelerate the work.
ENVIRONMENTAL
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
RESOLUTION NOS. 9922 AND 9923 – PERTAINING TO THE CITY’S GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 5, 2024 AND THE
SUBMISSION OF A DEDICATED PARCEL TAX TO THE VOTERS AT THAT
ELECTION
OPTIONS:
A. Adopt the two attached resolutions as attached.
B. Adopt the two resolutions, with changes.
C. Adopt the two resolutions, without the language submitting the tax ordinance to the voters.
The City Council must adopt some form of the two resolutions, as they are necessary for the conduct of the November 5, 2024 General Municipal Election.
ATTACHMENT(S):
A. Resolution No. 9922
B. Resolution No. 9923
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
ITEM NO.:
1 RESOLUTION NO. 9922
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,
CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF
LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Santa Fe Springs has called a General Municipal Election to be held on November 5, 2024 (the “Election”), for the purpose of the election of two Members of the City Council and submitting a tax measure to the voters; and
WHEREAS, the City Council has ordered that the following question be submitted to the voters at the Election (the “Measure’):
SANTA FE SPRINGS DEDICATED POTHOLE, ROAD REPAIR
MEASURE. To repair deteriorating roads; protect groundwater; shall an ordinance that doesn't tax residential property and exclusively funds the maintenance, repair of Santa Fe Springs’ roads using a dedicated annual parcel tax of 7¢ per square foot (commercial lots) and 3½¢ per square foot (industrial/ vacant lots), for 25 years, a 2% annual inflation adjustment, raising approximately $6,000,000 annually be adopted, requiring audits, citizens oversight, spending disclosure, all funds used locally? Yes
No
and
WHEREAS, passage of the Measure requires a two-thirds vote of those voting on the matter; and
WHEREAS, it is desirable that the Election be consolidated with the Presidential Election to be held on the same date and that within the City, the precincts, polling places (vote centers), and election officers of the two elections be the same, and that the county election department of the County of Los Angeles canvass the returns of the General Municipal Election and that the elections be held in all respects as if there were only one election.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of the Election with the Presidential Election on Tuesday, November 5, 2024, for the purpose of the election of two Members of the City Council and presenting the Measure to the voters.
ATTACHMENT A
SECTION 2. That the county election department is authorized to canvass the returns of the Election. The consolidated election will be held and conducted in the manner prescribed Elections Code Section 10418, as if there were only one election, and only one form of ballot shall be used. The consolidated election will be held and conducted in accordance with the provisions of law regulating the statewide or special election.
SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.
SECTION 4. That the City of Santa Fe Springs recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.
SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of Los Angeles.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
APPROVED and ADOPTED this 16th day of July, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Jay Sarno, Mayor
ATTEST:
__________________________
Fernando N. Muñoz, CMC
Deputy City Clerk
APPROVED:
ITEM NO.:
1 RESOLUTION NO. 9923
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,
CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION
OF CERTAIN OFFICERS AND SUBMITTING A TAX MEASURE TO THE VOTERS AT
THE ELECTION
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 5, 2024, for the election of Municipal Officers; and
WHEREAS, Elections Code section 9222 and Government Code section 53722 authorize the City Council to submit special tax measures to the voters; and WHEREAS, the City Council desires to call the election and to submit a dedicated parcel tax measure to the voters at the election.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Santa Fe Springs, California, on Tuesday, November 5, 2024, a General Municipal Election (the “Election”) for the purpose of electing two (2) Members of the City Council for the full term of four years and submitting a tax ordinance to the voters.
SECTION 2. That the ordinance attached hereto as Exhibit “A” and incorporated herein by reference (the “Ordinance”) shall be submitted to the voters at the Election.
SECTION 3. That the question submitted regarding the Ordinance shall appear on the ballot as follows:
SANTA FE SPRINGS DEDICATED POTHOLE, ROAD REPAIR
MEASURE. To repair deteriorating roads; protect groundwater; shall an ordinance that doesn't tax residential property and exclusively funds the maintenance, repair of Santa Fe Springs’ roads using a dedicated annual parcel tax of 7¢ per square foot (commercial lots) and 3½¢ per square foot (industrial/ vacant lots), for 25 years, a 2% annual inflation adjustment, raising approximately $6,000,000 annually be adopted, requiring audits, citizens oversight, spending disclosure, all funds used locally?
Yes
No
ATTACHMENT B
SECTION 2. That adoption of this measure requires a two-thirds vote of those voting on the matter. The type of tax, rate of tax, and manner of collection are set forth in the Ordinance.
SECTION 3. That the ballots to be used at the Election shall be in form and content as required by law.
SECTION 4. That the City Clerk is authorized, instructed and directed to coordinate with the County of Los Angeles Registrar-Recorder/County Clerk to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the Election.
SECTION 5. That the vote centers for the election shall be open at seven o’clock a.m. of the day of the Election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the vote centers shall be closed, pursuant to § 10242 of the Elections Code, except as provided in Sections 14212 and 14401 of the Elections Code of the State of California.
SECTION 6. That in all particulars not recited in this resolution, the Election shall be held and conducted as provided by law for holding municipal elections.
SECTION 7. That notice of the time and place of holding the Election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the Election, in time, form and manner as required by law.
SECTION 8. That in the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the County of Los Angeles Registrar-Recorder/County Clerk, the City Council, in accordance with Election Code section 15651(b), shall conduct a special runoff election to resolve the tie vote and such special runoff election is to be held on a Tuesday not less than 40 days nor more than 125 days after the administrative or judicial certification of the election which resulted in a tie vote.
SECTION 9. The City Council authorizes the City Clerk to administer the Election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.
SECTION 10. That pursuant to Section 9282 of the Elections Code of the State of California, the City Council, or any member or members of the City Council authorized by the body, or any individual voter who is eligible to vote on the measure or bona fide association of citizens, or any combination of voters and associations, may file a written argument, not to exceed 300 words in length, accompanied by the printed name(s) and signature(s) of the person(s) submitting it, or if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its 3 principal officers, for or against the measure. In the event that more than one argument for or against a measure is timely submitted, the City’s elections official shall give preference and priority first, to arguments submitted by member(s) of the City Council, as authorized by this Resolution, and second, to individual voters, bona fide associations, or a combination thereof, in the order set forth in Section 9287 of the Elections Code.
SECTION 11. That the City Council elects to authorize rebuttal arguments pursuant to Elections Code section 9285. When the City’s elections official has selected the arguments for and against the measure to will be printed and distributed to the voters, the elections official shall send copies of the argument in favor of the measure to the authors of the argument against, and copies of the argument against to the authors of the argument in favor. The author or a majority of the authors of an argument relating to the foregoing city measure may prepare and submit a rebuttal argument not to exceed two hundred and fifty (250) words in length. A rebuttal argument may not be signed by more than five (5) authors. The rebuttal arguments shall be filed with the City Clerk not more than ten (10) days after the final date for filing direct arguments. Rebuttal arguments shall be printed in the same manner as direct arguments. Each rebuttal argument shall immediately follow the direct argument which it seeks to rebut.
SECTION 12. That the City Clerk is directed to transmit a copy of the Ordinance to the City Attorney for preparation of an impartial analysis pursuant to Government Code section 9280.
SECTION 13. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
APPROVED and ADOPTED this 16th day of July, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Jay Sarno Mayor
ATTEST:
__________________________
Fernando N. Muñoz, CMC
Deputy City Clerk
5 Attachment “A”
Tax Ordinance
1
AN ORDINANCE OF THE PEOPLE OF THE CITY OF SANTA FE SPRINGS
AMENDING PROVISIONS OF THE MUNICIPAL CODE TO ENACT A SPECIAL
PARCEL TAX FOR ROADS
WHEREAS, trucks and other heavy vehicles are the cause of a disproportionate amount of the damage and wear to the City’s roads; and
WHEREAS, the best way to prevent potholes and road deterioration is through a program that repairs and maintains roads by rehabilitating road surfaces and otherwise improving the roads; and
WHEREAS, such a program can help to protect the City’s groundwater from contaminants originating from vehicles that use the roads; and WHEREAS, the People of the City of Santa Fe Springs desire that the City’s roads be returned to a better condition; and
WHEREAS, the City has been funding road rehabilitation projects using available funds budgeted for that purpose, and will continue to do so regardless of whether this Ordinance is adopted; and
WHEREAS, the People desire that the pace of road rehabilitation be accelerated beyond what is possible using current budget resources; and WHEREAS, the People desire to create a dedicated source of funds that the City can use solely to fund repair and maintenance of the City’s roads; and WHEREAS, the People can approve a dedicated parcel tax that will be collected by Los Angeles County on property tax bills; and
WHEREAS, the People do not desire to impose a tax on homes and residences; and
WHEREAS, the People desire to levy a dedicated parcel tax on non-residential land to fund the maintenance and repair of the City’s roads.
NOW, THEREFORE, THE PEOPLE OF THE CITY OF SANTA FE SPRINGS DO ORDAIN AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct.
SECTION 2. Chapter 35 (Taxation) of Title III (Administration) of the Santa Fe Springs Municipal Code is hereby amended to add a new Subchapter, beginning at Section 35.140, relating to the Roads Dedicated Parcel Tax to read as follows:
2
ROADS DEDICATED PARCEL TAX
Section 35.140 SHORT TITLE.
This subchapter may be referred to as the City of Santa Fe Springs Roads Dedicated Parcel Tax Ordinance.
Section 35.141 PURPOSE.
The purpose of this subchapter is solely to raise funds for the specific purpose set forth in this subchapter and not for regulation. The dedicated parcel tax imposed by this subchapter is neither an ad valorem tax on real property nor a transaction or sales tax on the sale of property.
Section 35.1421 SPECIAL PURPOSE.
The net proceeds of the dedicated parcel tax shall be used solely for the purpose of maintaining and repairing the roads in the City of Santa Fe Springs.
Section 35.1432 DEFINITIONS.
For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
DEDICATED PARCEL TAX. The Roads Dedicated Parcel Tax imposed by Section 35.1443 of this subchapter.
NET PROCEEDS. Proceeds of the dedicated parcel tax that are received by the city from the Los Angeles County Tax Collector (or other officer of the County), less (i) any charges imposed by the county or any department of the county for services associated with the collection of the dedicated parcel tax and (ii) the city’s costs of administering the dedicated parcel tax.
ROAD. Any road, street, avenue, or similar thoroughfare that is owned or maintained by the city.
PARCEL. A parcel of property as shown on the records of Los Angeles County Assessors Office.
SPECIAL FUND. The special fund established pursuant to Section 35.1510 of this subchapter.
TAX ADMINISTRATOR. The Director of Finance and Administrative Services (or such other official designated by the City Council) or designee. 3
TAX YEAR. The period running from July 1 of a year to June 30 of the following year.
Section 35.1443 TAX IMPOSED.
There is hereby imposed a special tax, to be referred to as the “Roads Dedicated Parcel Tax,” on each parcel in the city. The dedicated parcel tax shall be assessed upon a parcel unless that parcel is exempt from the ad valorem property tax or is state-assessed property owned by a public utility. Where a parcel is exempted from the dedicated parcel tax by the previous sentence, the dedicated parcel tax shall be imposed on any taxable possessory interest in the parcel based on the characteristics of that possessory interest.
Section 35.1454 COLLECTION.
The dedicated parcel tax shall be collected on the Los Angeles County property tax bill in the same manner and subject to the same penalty as the ad valorem property tax collected by the county. The county may deduct its reasonable costs incurred for the services provided to the city under this section before remittal of the balance to the city. The tax administrator shall take such actions as are necessary to obtain the services of the county.
Section 35.1465 TAX RATE.
The annual rate of the dedicated parcel tax shall be:
A. 7 cents per square foot for commercial parcels.
B. 3.5 cents per square foot for industrial parcels.
C. 3.5 cents per square foot for vacant parcels.
Section 35.1476 ANNUAL ADJUSTMENT.
The tax rates listed in Section 35.1465 are the rates that will apply for the 2025-26 tax year. For the 2026-27 tax year, and each subsequent tax year, each tax rate shall automatically adjust upward by two percent (2%) from the rates for the previous tax year.
Section 35.1487 RESIDENTIAL EXEMPTION.
Parcels solely in residential use shall be exempt from the dedicated parcel tax.
Section 35.1498 DETERMINATION OF PARCEL TYPE AND
CALCULATION OF SQUARE FOOTAGE.
A. Except as otherwise provided in this section, the taxable square footage of a parcel shall include the entire surface area of the parcel. 4
B. Where a parcel includes some combination of residential, industrial and commercial improvements, the square footage of the entire surface area of the parcel shall be apportioned proportional to the square footage of the footprints of the different types of improvements of the parcel. Square footage apportioned to “residential” use shall be excluded from the calculation of the tax. If a building is developed for more than one use (as in a mixed-use residential development with ground floor retail space), for purposes of the preceding sentence, the square footage of the footprint of the mixed use structure shall be divided amongst the uses proportionally to the building square footage of such building.
C. A parcel shall be considered a “vacant” parcel only if that parcel is developed with no structures with a footprint larger than 20 square feet.
D. Square footage shall be excluded from the surface area of a parcel if that square footage meets all of the following criteria: (i) it is at a slope of more than four percent (4%) or, by reason of its topography, it is not usable for vehicle parking, (ii) it is not improved with a structure, and (iii) it is not paved in any way and is not planted with grass or other landscaping.
Section 35.149150 DURATION.
The initial tax year in which the annual dedicated parcel tax shall be levied in the 2025-26 tax year. The final year in which the tax shall be levied is the 2049-50 tax year.
Section 35.1510 SPECIAL FUND.
Proceeds of the dedicated parcel tax shall be deposited into a separate fund. All money in that fund shall be used solely for the purpose set forth in Section 35.1421 of this subchapter.
Section 35.1521 APPURTENANCES.
For purposes of Section 35.141 of this subchapter, “repair” includes, but is not limited to, rehabilitation and improvement of an existing road in order to correct the condition of that road. The repair of a segment of road also includes the associated necessary or useful repair, rehabilitation, replacement or improvement of appurtenances to the road segment, such as such storm drains, curbs, gutters, landscaping, lighting, and sidewalks that are embedded in or adjacent to the road segment.
5
Section 35.1532 FINANCING.
As permitted by law, the city may pledge proceeds of the dedicated parcel tax and the balance of the special fund in connection with the issuance of debt or a financing transaction such as a certificate of participation. However, if it does borrow against such proceeds and/or against the special fund, the proceeds of such debt or financing transaction shall be used exclusively to fund (i) the uses set forth in Section 25.1421 of this subchapter, (ii) incidental expenses associated with the debt or financing transaction, such as fees or discounts charged by an underwriter, bond counsel, municipal advisor, trustee, fiscal agent, rating agency, credit enhancer, credit insurer, printer, or other professional or entity that provides services to the city in connection with the issuance of such debt or financing transaction, and (iii) the funding of a reserve fund or similar fund backing the bond or other financing and pledged to its repayment. Proceeds of the dedicated parcel tax and balances of the special fund may be used to pay debt service on such a bond or other financing transaction as well as incidental costs to the administration of such bond or other financing transaction.
Section 35.1543 ANNUAL ACCOUNTABILITY REPORTS AND AUDITS.
The Director of Finance & Administrative Services shall, at least once per year, file an accountability report with the City Council stating (i) the amount of dedicated parcel tax revenues collected and expended by the city, (ii) the status of any project or work authorized to be funded by the proceeds of this tax, and (iii) the balance of the special fund established by this subchapter that carries over to the next reporting period. The Director shall annually arrange for an independent audit of the accounting for, and expenditure of, the proceeds of the dedicated parcel tax.
Each accountability report filed pursuant to this section and any report of the independent audit required by this section shall be made available to the public without charge. Any accountability report may be produced as a part of the city’s Annual Comprehensive Financial Report any and audit required by this section may be a part of the city’s annual independent audit of the city’s finances.
Section 35.1554 CITIZENS’ OVERSIGHT COMMITTEE.
A. The City Council shall establish a Citizens’ Oversight Committee in connection with the dedicated parcel tax.
B. The terms, composition, and specific duties of the Citizens’ Oversight Committee shall be established by resolution of the City Council; however the Citizens’ Oversight Committee shall be composed of five members. All members of the Citizens’ Oversight Committee shall be appointed by the City Council. Two of the members must be residents of the city. The other three must be owners (or representatives of owners) of property subject to the dedicated parcel tax or owners (or representatives of owners) of businesses located on such parcels. The City Council shall consider the recommendation 6
of the Santa Fe Springs Chamber of Commerce when appointing the three “owner” members, if such recommendations are provided to the City at or prior to the meeting of the City Council at which such appointments are made.
C. The Citizens’ Oversight Committee shall meet at least twice per year, and the chair of the Citizens’ Oversight Committee may call additional meetings as the chair finds advisable.
D. The Citizens’ Oversight Committee shall review the annual report required by Section 35.153 of this subchapter and may make such recommendations to the City Council as it deems necessary or useful.
E. Upon request of the Citizens’ Oversight Committee, the Director of Finance and Administrative Services and the Director of Public Works shall make reasonable efforts to meet with the Citizens’ Oversight Committee and to discuss prioritization of the work to be funded from proceeds of the dedicated special tax.
F. The Citizens’ Oversight Committee may, by a majority vote of its membership, choose to publish a report, in which event such report, if approved by a majority of the members, shall be published on the city’s internet page.
G. In the event the City Council, the Citizens’ Oversight Committee, the city, any employee of the city, or any member of the City Council or the Citizens’ Oversight Committee fails to take an action required by this section, any court of competent jurisdiction may order that the action be taken. However, such failure to act shall not (i) invalidate the levy of any tax or the city’s authority to levy any tax, (ii) in any way affect the ongoing collection of any tax, (iii) invalidate any expenditure of funds made pursuant to this subchapter, or (iv) affect any contractual obligation assumed by the city.
Section 35.1565 ADMINISTRATION.
The tax administrator shall have charge of the enforcement and interpretation of this subchapter, and may issue such administrative rules and regulations, not inconsistent with this subchapter or any regulation adopted by resolution of the City Council, as the tax administrator finds useful or necessary.
Section 35.1576 PRESUMPTIONS.
A. The tax administrator may rebuttably rely upon parcel data maintained by the Los Angeles County Assessor’s Office for the classification and square footage of a parcel that is subject to the dedicated parcel tax. Where parcel data obtained from the County uses a term other than “industrial”, “commercial”, “residential” or “vacant” to describe a parcel, the tax administrator may assign 7
that parcel to the one of these uses that is most appropriate for the actual use of the parcel,
B. Except with respect to parcels that are entirely exempt from the dedicated parcel tax, the tax administrator shall rebuttably presume that the entire square footage of the surface of the parcel is subject to taxation.
Section 35.1587 ADJUSTMENT OF CLASSIFICATION AND SQUARE FOOTAGE.
A. The owner of a parcel of property in the city may apply to the tax administrator for a recalculation of the tax upon that parcel for a tax year.
B. Such application may be submitted before the beginning of the tax year or at any time during the tax year.
C. The tax administrator may create a form for such application, in which case an application shall only be considered if it is submitted on such form.
D. Any application must (i) state the number of square feet that the owner believes should be subject to the dedicated parcel tax, (ii) state which portion of those square feet should be taxable at which tax rate, (iii) explain how this square footage and classification is consistent with the provisions of this subchapter and applicable law, and (iv) provide evidence regarding the square footage, improvement and use of the parcel.
E. In making a determination on the application, the tax administrator shall consider the contents of the application and any other information the tax administrator finds relevant.
F. The tax administrator shall, upon written request of the property owner, provide a written determination to the property owner within 45 days of the receipt of such written request. If the administrator does not then timely provide a written determination, the application shall be deemed denied.
G. The written determination or denial of an application may be appealed in writing to the City Manager within 30 days of the issuance of the determination or of the date on which the application is deemed denied. The City Manager shall, in considering the appeal, consider all information filed with the tax administrator as part of the application, all information provided in the written appeal, and such other information the City Manager finds relevant. If the City Manager does not provide a written response to the appeal, the appeal shall be deemed denied. The decision of the City Manager is final.
H. If, after review of the application by the tax administrator or a review of an appeal by the City Manager, an adjustment of the taxable square footage or 8
classification of such square footage is deemed to be warranted, the tax administrator shall recalculate the tax due and then shall either (i) submit such adjusted tax to the county for collection as part of the usual submission of taxes to the county, (ii) request that the appropriate county official reduce the amount of the tax that has been entered onto the tax roll, or (iii) refund the amount paid by the taxpayer to the county in excess of the adjusted tax.
Section 35.1598 SAVINGS CLAUSE.
No section, clause, part, or provision of this subchapter shall be construed as requiring the payment of any tax that would be in violation of the Constitution or laws of the United States or of the Constitution or laws of the State of California.
Section 35.16059 AMENDMENT OF ORDINANCE.
The City Council may, without a vote of the people, amend this subchapter.
However, the City Council may not, without a vote of the people, increase the rate of the dedicated parcel tax or extend the duration of the dedicated parcel tax beyond the 2049-50 tax year.
SECTION 3. This Ordinance shall become effective upon adoption by the People.
SECTION 4. If any word, phrase, sentence, part, section, subsection, or other portion of this Ordinance, or any application thereof to any person or circumstance is declared void, unconstitutional, or invalid for any reason, then such word, phrase, sentence, part, section, subsection, or other portion, or the prescribed application thereof, shall be severable, and the remaining provisions of this title, and all applications thereof, not having been declared void, unconstitutional or invalid, shall remain in full force and effect. The People hereby declares that they would have passed this Ordinance, and each section, subsection, sentence, clause, and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases had been declared invalid or unconstitutional.
Certified as adopted by the People of the City of Santa Fe Springs at the Municipal General Election held on November 5, 2024.
________________________
Mayor
ATTEST:
9
_________________________________
City Clerk
Date:
ITEM # 10
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Gus Hernandez, Director of Parks & Recreation
SUBJECT: ENFUEGOU PARTNERSHIP POSSIBILITIES AT LITTLE LAKE PARK
AND SANTA FE SPRINGS ATHLETIC FIELDS
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Direct staff to engage with EnFuegoU to explore partnership possibilities for Little Lake Park and the Santa Fe Springs Athletic Fields; and 2) Take such additional, related action that may be desirable
FISCAL IMPACT
Engaging with EnFuegoU to explore partnership possibilities has no immediate fiscal impact. Any future agreements or projects resulting from these discussions will be presented to the City Council with detailed fiscal implications for approval.
BACKGROUND
The Santa Fe Springs Athletic Fields and Little Lake Park are integral parts of our community’s recreational infrastructure. Over the years, these facilities have supported various community events, youth sports programs, and other recreational activities. To further enhance the offerings and upkeep of these facilities, the City has received a proposal from EnFuegoU, an organization dedicated to youth sports development and community engagement.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
ANALYSIS
EnFuegoU has proposed several enhancements for the Santa Fe Springs Athletic Fields and Little Lake Park, which include renovation of existing fields, construction of a new professional-level playing field, and the installation of a new hitting facility. They also seek a long-term operating agreement to manage the fields and maintain them to high standards.
ENVIRONMENTAL
The initial engagement and exploratory discussions with EnFuegoU are not expected to have any significant adverse environmental impacts. Any subsequent projects or modifications resulting from this partnership will undergo appropriate environmental reviews as per city and state regulations.
DISCUSSION
The potential partnership with EnFuegoU presents a significant opportunity to enhance the quality and availability of sports facilities in Santa Fe Springs. Their proposal includes comprehensive upgrades and a robust maintenance plan, which could greatly benefit the community by providing high-quality recreational spaces and fostering youth sports development.
By directing staff to engage with EnFuegoU, we can thoroughly explore the details of the proposed partnership, address any concerns, and begin to negotiate terms that are beneficial to the city and its residents. This proactive approach will ensure that any future developments align with our community’s needs and standards.
SUMMARY/NEXT STEPS
Upon approval from the City Council, the Parks & Recreation Department will initiate discussions with EnFuegoU to explore the feasibility of the proposed partnership. This will include detailed negotiations on terms, scope of work, and fiscal responsibilities. The findings and any proposed agreements will be brought back to the City Council for review and approval.
ATTACHMENT(S):
A. Attachment A – Proposals Submitted by EnFuegoU
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
Santa Fe Springs Proposal
I. LETTER OF TRANSMITTAL
June 21, 2024
To the City Council of Santa Fe Springs,
I am pleased to submit our proposal for the enhancement of both Santa Fe Springs Athletic Fields and Little Lake Park, as presented by En Fuego U. We are thrilled about the opportunity to collaborate with the city and bring our vision for premier local sports to life.
En Fuego U is committed to providing exceptional recreational opportunities for the community, with a particular focus on youth sports development and fostering community engagement. We firmly believe that the revitalization of these fields perfectly aligns with our mission and objectives.
We eagerly anticipate the possibility of working together to create a vibrant and inclusive space for the residents of Santa Fe Springs to enjoy for generations to come. Should you require any further information or clarification, please do not hesitate to contact me using the details provided below.
Sincerely,
Alex Corral
CEO, En Fuego U
[email protected]
www.enfuegou.com
ATTACHMENT 1
INTRODUCTION
At En Fuego U, we are passionate about bringing competitive youth sports back to our local communities. Our commitment extends beyond sports performance; we focus on developing well-rounded student-athletes and fostering academic growth and leadership skills that lay the foundation for future community leaders. Additionally, we believe in the power of sports to promote social growth, imparting vital life lessons such as teamwork and discipline to all children. We aim to create rewarding experiences for every participant, cultivating a fun and encouraging environment where kids can build confidence and develop a lifelong passion for sports.
SANTA FE SPRINGS ATHLETIC FIELD
I. PROJECT OVERVIEW
We propose the following enhancements of Santa Fe Springs Athletic Fields, located at 9720 Pioneer Blvd, Santa Fe Springs, CA 90670. The specific components of the project include:
Renovation of Existing Fields:
● Leveling and Resurfacing:
○ All existing softball fields will be leveled and resurfaced to ensure optimal playing conditions.
● New Dirt and Sod:
○ Fresh dirt and new sod will be installed for the grass areas to enhance the playing surface and aesthetics. The excavation will not exceed 48” below ground due to contamination 4’ below the surface.
● Field Amenities Upgrades:
○ PA System: Installing a new, state-of-the-art public address system for announcements and entertainment.
○ Upgraded Dugouts and Bleachers: Enhancing dugouts and bleachers to provide better comfort and facilities for players and spectators. ● Renovation of Hitting Facility:
○ Renovating the existing hitting facility in the northeast corner of the complex. The facility structure would comprise 4 hitting cages with dimensions of 50-70 feet long by 14 feet wide by 12 feet high.
○ Features:
■ Metal posts
■ High quality, UV-resistant netting material
■ Turf flooring
II. Itemized Improvements:
● Grass: 31,185.85 (sq. Feet) For our outfield wall dimensions ($3 per square foot). ○ Cost: $93,557.00
● Dirt: 6,837 (sq. Feet)
○ Cost: $2,225.66
● Turf: 38,022 (sq. Feet) For our outfield wall dimensions ($9 per square foot). ○ Cost: $342,198.00
● Dugout Structures (2): 30’-40’ Prefabricated steel roof dugouts provide sun and shelter to your players and are designed to meet International Building Code (IBC). These 10 ft deep dugouts are constructed of maintenance-free materials.
○ Cost: $25,920.00
● Dugout Padding: Padding around exposed poles and netting to provide protection from foul balls.
○ Cost: $21,499.00
● Dugout Bench (2): Portable mount with backrests, constructed with aluminum material 21’L. ○ Cost: $3,398.00
● Fencing for Whole Field: Chain Link PVC Coated Wire (370LF at 8ft Height and 420 LF at 4.5ft Height).
○ Cost: $2,041.01
● Padding for Whole Field:
○ Cost: $50,000
● Padding for Outfield Wall Fence: 18 oz. outdoor vinyl covering 3″ 1580 polyurethane foam 1.5″ vinyl flaps with stainless steel grommets attached to fence with 14″ cable ties. ○ Cost: $42,900.00
● Fencing for Backstop: 25’ or >
○ Cost: $30,525.00
● Padding for Backstop/Infield: 18 oz. outdoor vinyl covering 3″ 1580 polyurethane foam 1.5″ vinyl flaps with stainless steel grommets attached to fence with 14″ cable ties. ○ Cost: $27,765.00
● Tension Netting System Backstop: Tension netting system with integrated wall pad backstops. ○ Cost: $74,055.00
● Bleachers (2): Bleachers for 50 seats, 5 row bleacher with aisle and risers. ○ Cost: $24,800.00
● Stands (2): Bleachers for 182 seats, 10 row bleacher with aisle and risers. ○ Cost: $56,598.00
● Mound: 6 inch fiberglass portable game junior mound.
○ Cost: $1,545.00
● Bases: 3 base set.
○ Cost: $325.00
● Safety Base for 1st Base: Includes both white and orange base. ○ Cost: $290.00
● Home Plate: 17” home plate with anchor.
○ Cost: $129.00
● Foul Poles: 20’ or < sold in pairs.
○ Cost: $2,069.00
● Batting Cages (2): Softball 55'L x 14'H Single Standard ○ Cost: $23,518.00
GRAND TOTAL (GRASS): $360,470.67
GRAND TOTAL (TURF): $606,886.01
Possible Extras:
● Press Box: Permanent and portable (on the smaller end). ○ Cost: $23,500.00
● Drinking Fountain (2):
○ Cost: $9,992.40
● Hydration Station: Portable 50 gallon water hydration station with 8 fill stations. ○ Cost: $4,799.00
● Break Away Portable Fence: 150’ for center, right, and left field (pinto age division). ○ Cost: $576.00
GRAND TOTAL W/EXTRAS (GRASS): $399,338.07
GRAND TOTAL W/EXTRAS (TURF): $645,753.41
Possible Extras:
● Press Box: Permanent and portable (on the smaller end). ○ Cost: $21,362.00
● Drinking Fountain (2):
○ Cost: $5,120.00
● Hydration Station: Portable 50 gallon water hydration station. ○ Cost: $3,605.00
● Break Away Portable Fence: 150’ for center, right, and left field (pinto age division). ○ Cost: $950.00
Construction of New Fields and Concession Stands:
1. Two New Professional-Level Playing Fields:
○ Location: In the other two corners of the complex (opposite the existing fields). ■ See Appendix 1 for schematics
○ Features:
■ Same size as the existing fields.
■ Dugouts with ample amenities for teams.
■ PA system for announcements and music.
2. Future Plans for Turf Installation:
○ Temporary fences will be installed for all four fields initially. ○ Turf installation is planned for a couple of years down the line, contingent upon the success and growth of the partnership and environmental regulations around turf fields.
Projected Project Timeline:
● Start Date: August 15, 2024 (contingent on city approval; the timeline may shift based on this factor)
● Completion Date: February 8, 2025
III. OPERATING AGREEMENT
En Fuego U is seeking a long term operating agreement of at least 25 years with the City of Santa Fe Springs. Under this agreement, En Fuego U will have priority access to the field for its programs and events. The city can still schedule local events, ensuring the park remains a vibrant community space.
IV. MAINTENANCE PLAN
En Fuego U will implement a comprehensive maintenance program at the park to ensure that it remains safe, clean, and well-maintained at all times. This includes regular field maintenance, facility repairs, and sanitation protocols to uphold the highest standards of hygiene and safety.
En Fuego U: We will maintain all playing field surfaces, and propose joint maintenance of park areas that are not within the playing fields. We are committed to maintaining the fields to the highest standards to ensure optimal playing conditions.
If the city has an existing passionate maintenance crew, we will retain them and provide training and instructions on how to maintain our fields. This collaborative approach ensures continuity and leverages the existing expertise of the city's maintenance staff while adhering to the high standards we envision for the park.
V. YOUTH SOFTBALL LEAGUE INITIATIVE
As part of our commitment to fostering youth sports, En Fuego U proposes the establishment of a Youth Softball League at Santa Fe Springs Athletic Fields. This initiative includes:
1. League Organization and Management:
○ En Fuego U will organize and manage the youth softball league, ensuring a structured and competitive environment for participants. A distinguishing component of our program is that no player will be turned away and we will accommodate players of all skill levels.
○ Recruiting and training local college student-athletes and community volunteers to serve as coaches, providing high-quality instruction and mentorship to the young athletes.
2. Seasonal Schedules and Events:
○ The league will operate on a seasonal schedule, with regular games and practice sessions.
○ Special events, such as skills clinics and tournaments, will be held to enhance the players' development and engagement.
3. Community Involvement:
○ Actively involving the community by encouraging local businesses to sponsor teams and events, fostering a sense of ownership and pride in the league. ○ Promoting parent and volunteer involvement to ensure a supportive and inclusive environment for all participants.
4. Facility Usage:
○ Primarily utilizing the renovated fields at Santa Fe Springs Athletic Fields, ensuring that the upgraded facilities are used to their full potential. ○ Scheduling additional practice sessions and events as needed, maximizing the availability of the park’s resources.
VI. PARK PUBLIC USE
En Fuego U is committed to fostering community engagement and accessibility to the park’s facilities. The park will be open to the public 24/7, allowing residents to enjoy its amenities at their convenience. While the field may be reserved for use by En Fuego U or other local teams during specific times, the park itself will remain accessible for various recreational activities such as walking, jogging, picnicking, and more. We believe that providing round-the-clock access to the park promotes inclusivity and encourages residents to make the most of these valuable community resources.
LITTLE LAKE PARK
I. PROJECT OVERVIEW
We propose the transformation of Little Lake Park, located at 10900 Pioneer Blvd, Santa Fe Springs, CA 90670, into a premier sports center with both a baseball and softball stadium. The specific components of the project include:
Total Investment: $3,000,000.00
Baseball Stadium:
● Playing Surface:
○ Installation of top-tier A-grade surfaces for the baseball field. ● Stadium Amenities:
○ Protective fence padding, dugouts, large stands, and bleachers. ○ Scoreboards and a state-of-the-art PA system.
○ Concession stands providing a variety of food and beverages. ○ Locker rooms for teams, including showers.
○ JumboTron for live game coverage and announcements.
Softball Stadium:
● Playing Surface:
○ Installation of top-tier A-grade surfaces for the softball field. ● Stadium Amenities:
○ Protective fence padding, dugouts, large stands, and bleachers. ○ Scoreboards and a state-of-the-art PA system.
○ Concession stands providing a variety of food and beverages. ○ Locker rooms for teams.
○ JumboTron for live game coverage and announcements.
Projected Project Timeline:
● Start Date: August 15, 2024 (contingent on city approval; the timeline may shift based on this factor)
● Completion Date: September 1, 2025
II. OPERATING AGREEMENT
En Fuego U is seeking a 25-year operating agreement with the City of Santa Fe Springs. Under this agreement, En Fuego U will have priority access to the stadiums for its programs and events. The city can still schedule local events, ensuring the park remains a vibrant community space.
III. ROUTINE PARK MAINTENANCE
We will implement comprehensive maintenance programs at the park to ensure that it remains safe, clean, and well-maintained at all times. This includes regular turf maintenance, facility repairs, and sanitation protocols to uphold the highest standards of hygiene and safety.
En FUego U: We will maintain all playing field surfaces, and propose joint maintenance of park areas that are not within the playing fields. We are committed to maintaining the fields to the highest standards to ensure optimal playing conditions.
If the city has an existing passionate maintenance crew, we will retain them and provide training and instructions on how to maintain our fields. This collaborative approach ensures continuity and leverages the existing expertise of the city's maintenance staff while adhering to the high standards we envision for the park.
IX. HONORING CITY-SCHEDULED EVENTS
We are committed to honoring events already scheduled by the city at Little Lake Park. Through open communication and flexibility, we ensure seamless integration of our proposed activities alongside those planned by the city, enhancing the overall recreational experience for park users.
X. FIELD RENTALS FOR TEAM PRACTICE
En Fuego U will offer affordable field rentals for team practice sessions, providing local sports organizations with access to top-tier facilities and resources. We are committed to supporting the development of youth athletes and fostering a culture of excellence in sportsmanship and teamwork.
BENEFITS TO SANTA FE SPRINGS
1. Enhanced Quality of Life:
○ By revitalizing a local park and providing residents with access to high-quality recreational facilities, our project aims to enhance the overall quality of life for individuals and families in Santa Fe Springs. Increased opportunities for outdoor recreation and leisure activities contribute to improved physical and mental wellbeing.
2. Community Gathering Spaces:
○ The creation of a vibrant, well-designed park and public spaces serves as a focal point for community interaction and social engagement. These spaces provide residents with opportunities to come together, build relationships, and strengthen community bonds.
3. Economic Opportunities:
○ The commercialization of land stimulates economic growth within the community.
By attracting businesses, creating job opportunities, and generating revenue, our project contributes to the economic prosperity of Santa Fe Springs and enhances the overall livability of the area.
4. Increased Accessibility:
○ Improvements to parks, public spaces, and transportation infrastructure increase accessibility and mobility for residents of all ages and abilities. Creating pedestrian-friendly environments and enhancing connectivity within the community ensures that all residents can access essential services, amenities, and recreational opportunities.
CONCLUSION
The transformation of Little Lake Park into both a premier baseball and softball stadium represents a significant opportunity to enhance the quality of life for residents of Santa Fe Springs. By partnering with us to realize this vision, the City of Santa Fe Springs can demonstrate its commitment to providing exceptional recreational opportunities for its community members.
Additionally, the enhancement of Santa Fe Springs Athletic Fields and the establishment of a Youth Softball League represent significant opportunities to improve the quality of life for residents. This collaboration will provide not only top-tier athletic facilities but also foster community engagement and development.
We believe that this partnership will result in a positive and enduring legacy for generations to come, reflecting our shared commitment to quality recreational opportunities and community well-being.
Thank you for considering our proposal. We are eager to work with you to bring this exciting project to fruition.
Santa Fe Springs Proposal
Appendix 1
ITEM # 11
CITY OF SANTA FE SPRINGS
PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance & Administrative Services
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS
ISSUED THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC
FINANCING AUTHORITY (PFA)
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Receive and file the report.
FISCAL IMPACT
None.
BACKGROUND/DISCUSSION
The Santa Fe Springs Public Financing Authority (PFA) is a City entity that has periodically issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the PFA.
Consolidated Redevelopment Project 2006-A Tax Allocation Bonds Financing proceeds available for appropriation at 5/31/2024 None Outstanding principal at 5/31/2024 $35,908,028
Bond Repayment
The former Community Development Commission (CDC) issued a number of tax allocation bonds before it was dissolved by State law effective February 1, 2012 which are administered by the City acting as Successor Agency under the oversight of the appointed Oversight Board. The Successor Agency no longer receives tax increment.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)
Instead, distributions from the Redevelopment Property Tax Trust Fund (RPTTF) are received based on approved obligations. It is anticipated that sufficient allocations from the RPTTF will continue to be made to the Successor Agency to meet ongoing debt service obligations.
Unspent Bond Proceeds
Under an approved Bond Expenditure Agreement, unspent bond proceeds of the former CDC in the amount of approximately $19 million were transferred to the City in July 2014.
The funds are to be spent in accordance with the original bond documents. The unspent proceeds continue to be a source of funding within the City’s capital improvement program (CIP).
2016 Bond Refunding
In July 2016, the Successor Agency issued its 2016 Tax Allocation Refunding Bonds, which paid off several bond issuances of the former CDC. The bonds were originally issued through the Public Financing Authority and included the 2001 Series A, 2002 Series A, 2003 Series A, the current interest portion of the 2006 Series A, and 2006 Series B bond issuances.
2017 Bond Refunding
In December 2017, the Successor Agency issued its 2017 Tax Allocation Refunding Bonds, which paid off the 2007 Tax Allocation Bonds of the former CDC. The 2007 Bonds were originally issued through the Public Financing Authority.
ANALYSIS
The report is presented for informational purposes only.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
The Successor Agency will continue to request sufficient distributions from the RPTTF to make required bond payments through maturity on September 1, 2028.
ATTACHMENT(S):
None.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ITEM # 12
CITY OF SANTA FE SPRINGS
WATER UTILITY AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS
ISSUED THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY
AUTHORITY (WUA)
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Receive and file the report.
FISCAL IMPACT
None.
BACKGROUND/DISCUSSION
The Santa Fe Springs Water Utility Authority (WUA) is a City entity that has issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the WUA.
Water Revenue Bonds, 2013
Financing proceeds available for appropriation at 5/31/2024 None Outstanding principal at 5/31/2024 $6,890,000
Water Revenue Bonds, 2018
Financing proceeds available for appropriation at 5/31/2024 None Outstanding principal at 5/31/2024 $395,000
In May 2013 the Water Utility Authority issued the 2013 Water Revenue Bonds in the amount of $6,890,000. The bonds refunded the existing 2003 Water Revenue Bonds CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA)
(issued through the Public Financing Authority) and provided additional funds for water improvement projects in the amount of $2,134,339. The funds were restricted for use on water system improvements. In August 2013 the Water Utility Authority Board appropriated the proceeds for the Equipping Water Well No. 12 Project and all proceeds were since used on this project.
In January 2018 the Water Utility Authority issued the 2018 Water Revenue Bonds in the amount of $1,800,000. The bonds refunded the existing 2005 Water Revenue Bonds (issued through the Public Financing Authority). No additional funds were raised through the issuance of the 2018 Water Revenue Bonds.
The WUA was formed in June of 2009. Water revenue bonds issued prior to this date were issued through the City of Santa Fe Springs Public Financing Authority.
ANALYSIS
The report is presented for informational purposes only.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
The WUA budget includes sufficient appropriations and adequate revenues are expected to be collected to meet the debt service obligations associated with the 2013 and 2018 Water Revenue Bonds.
ATTACHMENT(S):
None.
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ITEM # 13
CITY OF SANTA FE SPRINGS
WATER UTILITY AUTHORITY AGENDA STAFF REPORT
TO: Honorable Chair and Board Members
FROM: René Bobadilla, P.E., Executive Director
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH iWATER, INC. FOR WATER VALVE MAINTENANCE SERVICES AS A
COOPERATIVE PURCHASE IN ACCORDANCE WITH SANTA FE
SPRINGS CODE SECTION 34.18
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the Water Utility Authority:
1) Approve a Professional Services Agreement with iWater, Inc. to provide water valve maintenance services in the amount of $155,000.00; 2) Authorize the Executive Director to execute the agreement; and 3) Take such additional, related action that may be desirable.
FISCAL IMPACT
The adopted Fiscal Year 2024-25 Budget included $155,000 for valve maintenance services. No additional appropriation is recommended at this time.
BACKGROUND
The Santa Fe Springs Water Utility Authority’s public water system covers an area of approximately eight (8) square miles within its boundaries. The water conveyance system consists of 108 miles of pipeline ranging in size from 4 inches to 16 inches in diameter and includes 1,150 fire hydrants. A critical component of this water system is its 3,152 inline water valves.
Water valve functionality is paramount to a healthy water system, as they are integral in WATER UTILITY AUTHORITY AGENDA REPORT – MEETING OF JULY 16, 2024 Approve a Professional Services Agreement with iWater, Inc. for Valve Maintenance Services as a Cooperative Purchase in Accordance with Santa Fe Springs Code Section 34.32
controlling the flow of water within the underground pipe system. This control allows for the necessary work to take place when water needs to be shut off or redirected as in a mainline break, or in the repair and replacement of fire hydrants. In order to keep water valves in optimal usable condition, it is important to exercise them periodically.
On August 31, 2022, the Division of Drinking Water of the State Water Resources Control Board conducted a routine inspection of the drinking water system as part of a Sanitary Survey. This Sanitary Survey included a review of the City’s water quality routine monitoring and reporting, record-keeping verification, water system management and operations, and operator compliance with the State requirements. The following deficiency was noted:
The City must improve the implementation of its valve maintenance program. The City’s Valve Exercise Program dated June 2022 must be revised to include the inventory of the valves in the distribution system and the schedules to exercise these valves. The revised written valve exercises and maintenance program must be submitted to the Division by December 31, 2022. The City must plan to exercise all valves within the next 3 years.
ANALYSIS
The Santa Fe Springs Water Utility Authority has historically utilized field staff to perform water valve assessment and exercising activities when the workload allows. However, due to the current workload, increasing state requirements, and current personnel vacancies, staff will not be able to meet the requirements by the due date without assistance from an outside entity. After careful evaluation, staff determined that iWater, Inc. best met the experience and established criteria for providing water valve assessment services.
ENVIRONMENTAL
Not applicable.
DISCUSSION
On October 12, 2023, the City of Monterey Park entered into an agreement with iWater, Inc. to provide water valve assessment maintenance and other general services, as necessary, commencing on November 1, 2023 to October 31, 2024 (Attachment A). This agreement was established through a competitive bidding process. iWater, Inc. has agreed to enter into an agreement with the City of Santa Fe Springs to provide a water valve assessment program at the same rate as their agreement with Monterey Park. The proposed agreement (Attachment B) with iWater, Inc. complies with Santa Fe Springs Code Section 34.18(B) with respect to cooperative and piggyback WATER UTILITY AUTHORITY AGENDA REPORT – MEETING OF JULY 16, 2024 Approve a Professional Services Agreement with iWater, Inc. for Valve Maintenance Services as a Cooperative Purchase in Accordance with Santa Fe Springs Code Section 34.32
purchasing.
SUMMARY/NEXT STEPS
Upon the approval of the Water Utility Authority Board of the recommended actions, City staff will coordinate with iWater, Inc. to provide water valve assessment maintenance and associated services as necessary.
ATTACHMENTS:
A. City of Monterey Park/ iWater, Inc. Contract
B. iWater, Inc. Professional Services Agreement
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Agreement No. 2391-AB
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF MONTEREY PARK AND
IWATER, INC.
[CANNOT BE USED FOR CONSTRUCTION, RECONSTRUCTION,
ERECTION, ALTERATION, RENOVATION, IMPROVEMENT, DEMOLITION, REPAIR WORK, PAINTING OR MAJOR REPAINTING]
THIS MAINTENANCE AGREEMENT (“Agreement”) is made and entered into this 12th day of October, 2023 by and between the CITY OF MONTEREY PARK, a general law city and municipal corporation (“CITY”) and IWATER, INC., a California Corporation (“CONTRACTOR”).
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in Exhibit “A;”
B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR for CONTRACTOR’s services not to exceed a total of $59,007 for the work.
CITY will pay for work on the basis of the hourly rates and cost reimbursement rates as specified in the attached Exhibit “A,” which is incorporated by reference.
2. TERM. The term of this Agreement will be from November 1,2023 to October 31, 2024. The Agreement may be renewed upon mutual consent of the parties by amending this Agreement.
3. SCOPE OF SERVICES.
A. This Agreement may be used for “maintenance services” which include the following:
i. Routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes.
20220201 MP - Maintenance Agreement
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ATTACHMENT A
ii. Minor repainting.
iii. Resurfacing of streets and highways at less than one inch. iv. Landscape maintenance.
v. Work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems and electrical
transmission lines of 230,000 volts and higher.
vi. Carpentry, electrical, plumbing, glazing, and other craftwork; B. CONTRACTOR will perform the maintenance services listed in the attached Exhibit “A,” which is incorporated by reference. The provisions contained in this Agreement supersede any conflicting provisions in Exhibit “A.” C. Maintenance services required by CITY will be provided on an as-needed basis with CITY determining and advising CONTRACTOR as to when specific services are required to be performed or completed by CONTRACTOR. Requests must be memorialized using a notice to proceed that may be in the form of a purchase order. The provisions contained in this Agreement supersede any conflicting provisions in a purchase order issued for maintenance services.
D. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.
4. PREVAILING WAGES.
A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws.
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B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at . CONTRACTOR must
post a copy of the prevailing rate of per diem wages at the job site. http://www.dir.ca.gov/DLSR/PWD
C. CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor.
D. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except:
i. When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or
ii. When the number of apprentices in training in the area exceeds a ratio of one to five, or
iii. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or
iv. When CONTRACTOR provides evidence that CONTRACTOR
employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. v. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. 20220201 MP - Maintenance Agreement
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vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
E. CONTRACTOR and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement.
The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONTRACTOR must provide copies of the records at its cost.
5. PAYMENTS.
A. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit a detailed invoice to CITY.
B. CITY’s city manager may make payments up to $60,000 for special items of work not included in the project scope of work and services. Payments for special work will only be made after CITY issues a written notice to proceed for the specific special tasks. A written scope of work, an agreed upon additional fee, a schedule for starting and completing the special tasks, and an agreed upon extension of the time for performance, if needed to complete the special work, will be required before CITY issues a notice to proceed for special work. All special work will be subject to all other terms and provisions of this Agreement.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has
i. Thoroughly investigated and considered the scope of services to be performed;
ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
20220201 MP - Maintenance Agreement
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B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR’s own risk until written instructions are received from CITY.
7. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits (combined single)
Commercial general liability:
Business automobile liability
Workers compensation
$2M
$1M
Statutory requirement.
B. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. 20220201 MP - Maintenance Agreement
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Best Company Rating equivalent to at least a Rating of “A:VII.” Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR’s expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate.
8. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 7 of this Agreement; and
B. CITY gives CONTRACTOR a written notice to proceed.
C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR’s own risk.
9. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination will be in writing.
B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.
10. INDEMNIFICATION.
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A. CONTRACTOR indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONTRACTOR will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.
B. For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
11. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY.
CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.
12. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Such noticing does not include day-to-day communications between CITY’s and CONTRACTOR’s project managers. Notice sent by mail will be addressed as follows:
To CITY: Frank Heldman
City of Monterey Park
320 W. Newmark Ave.
Monterey Park, CA 91754
(626) 307-1295
[email protected]
20220201 MP - Maintenance Agreement
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To CONTRACTOR: Adam Hagee
iWater, Inc.
12 Goodyear, Suite 130
Irvine, CA 92618
(949) 768-4549 ext. 222
[email protected]
B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
13. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.
14.WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
15. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party.
16.SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
17. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
18.WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver.
19. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 20220201 MP - Maintenance Agreement
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20. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the Monterey Park City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY’s city manager may execute any such amendment on behalf of CITY.
21. ACCEPTANCE OF ELECTRONIC SIGNATURES. This Agreement may be executed with electronic signatures in accordance with Government Code § 16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
22. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control.
23. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
24. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
25. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting water valve exercising services. To the extent that there are additional terms and conditions contained in Exhibit “A” that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written.
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF MONTEREY PARK
Inez Alvarez,
Interim City Manager Julie Rhodes, CFO
IWATER, INC.
ATTEST:
______
Maychelle Yee
City Clerk
33-0906922
Taxpayer ID No.
APPROVED AS TO FORM:
KARL H. BERGER, CityAttorney
By:
20220201MP - Maintenance Agreement
10 Doc ID: 1f9f446b8c0feaafe78a809ed370e15608a109db
December 07, 2022 Prepared for: Shawn Igoe
Public Works Director
City of Monterey Park
320 W. Newmark Avenue, CA 91754
Prepared by:Monterey Park, CA
Water Valve Assessment
Project Proposal
Adam Hagee
Sales and Marketing Manager
iWater, Inc.
12 Goodyear #130 Irvine, CA 92618
ATTACHMENT B
EXHIBIT A
table of
contents
Engagement Letter
About Our Company
Our Expertise
Previous Projects
Project Approach
Tasks
03 04
05 06
07 08
Engagement Letter December 07, 2022
Shawn Igoe
Public Works Director
City of Monterey Park
320 W. Newmark Avenue, CA 91754
Re: Valve Assessment Program
Dear Shawn,
On behalf of iWater, Inc., we thank you for the opportunity to provide a response to your request regarding a Valve Assessment Program. We have a strong team built to provide the correct solutions you need for all aspects of your endeavor, from Valve Exercising to GPS tagging of Water Valves, GIS mapping along with updating infraMAP®.
As a leader in technology solutions within the waterworks industry, iWater, Inc. has assisted many municipalities, counties, and utilities with their Valve and Hydrant Maintenance, GPS eld work, GIS services, and Asset Management needs across the country. We have completed numerous projects for the implementation of infraMAP®, our asset management software solution.
Over the past two decades, iWater has been proud to serve many communities located within Southern-California and the greater United States. As your neighbor, our local branch location in Irvine prides itself on our level of customer service, our personnel and logistical support, our pricing, and our technology solutions. Our level of focus and commitment to the City of Monterey Park (City) is important both today and in continuing our endeavors to partner into the future.
Warm regards,
Adam Hagee
Sales and Marketing Manager
iWater, Inc.
03 iWater, Inc. is based in Irvine, California, we work within the public works, water, sewer, stormwater, gas and private sector markets throughout the United States and Canada. In total, iWater, Inc. services over 450 customers across the country.
We believe that dedication is the key to success. Our Company would not have been successful today if managers and
employees were not dedicated and committed to our goals and mission-vision.
Our company been in this industry for more than twenty-two years, and it proves that we know how to make business
processes more straightforward.
About
the Company
04 We understand our clients' needs and provide
them with tailored support to help them run
their utility or city efficiently and effectively.
We have hundreds of happy clients, and we love
getting to know them. Establishing great
relationships with our clients from the heart is
one of the core values of our business.
Our Expertise Licensed A-General Engineering Contractor in California employing DHS Certi ed Staff
for performing field work. iWater, Inc., has provided information to over 100 Southern California cities covering almost 4000 square miles of infrastructure. This has included:
• Creating and updating maps of water, sewer, storm water and re systems.
• Operating and repairing valves and hydrants.
• Fire flow testing and unidirectional
ushing.
• Converting paper and outdated system maps to GIS-based technology. 05 Previous Projects San Juan Capistrano, CA
Rowland Water District, CA La Habra, CA
The City of San Juan Capistrano contracted iWater to perform a multi-year Valve and Hydrant Assessment. This project consisted of exercising all residential and arterial valves (4,086) including capturing GPS Coordinates (Sub-Meter Accuracy). Valve lids were removed and crews vacuum cleaned the can. iWater eld crews operated valves completely from open to closed position, two times, and recorded the number of turns and any characteristics like hard to turn, packing leak, inoperable, unable to locate or needing repair.
iWater Field Crews performed flushing on 1,698 Hydrants within the water system based on a pre-planned route. Starting at or near a source of supply and working outward the operator would close the hydrant isolation valve and verify closure by opening the 4" port on a hydrant. After conrmation, closed the 4" port and opened the isolation valve slowly. Lastly the 4" hydrant port was opened and flushed to remove water in the lateral. Flushed water was diffused through a dechlorinator and coconut bafes used to keep water in the gutter. Chlorine Residuals were also captured for Water Quality purposes.
Provided GPS Data Collection and GIS updates for
30,000+ Water and Sewer Assets. As part of this
project iWater Field Crews exercised 3,800 valves. All
updates are now available in their infraMAP® Cloud
Maintenance Management System.
Rowland Water District contracted iWater to perform
a multi-year Valve Assessment. This included the
exercising of 3,550 valves and GPS'ing valves to SubFoot Accuracy. All data including condition, depth to nut, torque and turns were provided back to the
District, so that the GIS could be updated based on
iWater Field Crews findings.
06 Project Approach Valve Exercising
Distribution Valve lids will be painted Blue and
Hydrant Valves Half Blue/Half Yellow after each
valve has been successfully exercised. White
paint will be used for Inoperable Valves. The
City of Monterey Park shall supply lids and cans
as needed for repairs while performing valve
maintenance on this project.
iWater will establish a valve maintenance
service program providing a complete turnkey
solution for valve maintenance, documentation
of valve operation, condition and whether or
not a valve lid needs to be raised. All data will be
recorded directly into the City of Monterey
Park's infraMAP® Cloud Maintenance
Management Software which generates real
time data including operation information and
torque data.
iWater eld crews are equipped with state-ofthe-art technology. Trucks are fully out tted
with advanced vacuum systems to clear any
obstructions that may be present in the valve
can. iWater valve exercising follows AWWA
procedures with the lowest amount of torque
applied and the maximum of 400 ft/lbs of
torque will be applied. Additional torque and
valves greater than 14" will be attempted after
notication is made to the City of Monterey
Park (project manager or water superintendent)
and a schedule will be dened for the operation.
Each isolation valve shall be exercised until
complete closure is achieved or will be noted if a
problem exists. If a valve cannot be turned by
hand, an on-board EH Wachs ERV-750
hydraulic valve machine will be utilized to safely
operate the valve.
iWater trucks have arrow boards, warning lights
and provide proper delineation/signed for each
project. Proper trafc delineation as outlined in
the WATCH handbook will be followed at all
times.
The City of Monterey Park will receive a
finished product of properly operating Water
Distribution System Valves. All data collected
during the project will be available via
infraMAP® Cloud. Tasks will also be created for
valves that may need repair, replacement and
inoperable.
Valve Lid Painting
RESULT
07 All valve features not currently in the GIS will
be GPS’d at Sub-Foot Accuracy or Better. At
least six satellites are required to be considered
accurate with real-time differential correction.
GPS Accuracy will also be recorded into the
database so that team members can QA/QC the
accuracy of each GPS Point.
PDOP (Position Dilution of Precision) shall be
less than 5 for this project with an Elevation
Mask of 15 degrees above the horizon.
GPS Data Collection
tasks
1 Kick-Off Meeting
Conducted by both iWater project staff and the City of Monterey Park project management team, we will meet on-site to review and dene the project plan. iWater staff will discuss the project plan and approach, along with expected results from each phase.
2 Valve Exercising
iWater DHS Certified field crews will perform valve exercising once notied by the City of Monterey Park to commence system valve maintenance. New valves will also be GPS'd (Sub-Foot Accuracy) if not already in GIS. At minimum, the following attribute data will be included for the scope of this project.
3 GIS Editing
QA/QC shall continue throughout the entire project. iWater GIS Specialist will monitor the project and adjust water main's where necessary. This will be based on new valves that are GPS'd during the valve exercising program. 4 Spatially Accurate GIS
Upon project completion the City of Monterey Park will have a complete valve maintenance plan. infraMAP® Cloud will be continually updated so that the City has the latest and most accurate information available at their ngertips. 08 i W a t e r , I n c .
details to be provided by City)
High torque
Valve condition
Valve discrepancies (categories and
Time recorded
Operator name
Latitude
Longitude
A unique identification number
Date of operation
Valve size (in inches)
Valve type (gate or butterfly)
Operating nut depth
Close direction
Normal position - open/closed
Number of turns to achieve full closure
Exhibit A
iWater, Inc.
12 Goodyear, Suite 130
Irvine, CA 92618-3747
Please visit our website at: www.iWater.org
CA Contractor #: A783766
PWCR #: 1000025164
Prepared For:
City ofMonterey Park
Accounts Payable
320 W Newmark Avenue
Monterey Park, CA 91754
dWater
infraRlRP® SOFTWARE
Estimate
DATE ESTIMATE #
7/24/2023 208512
Estimatepricing validfor 30 days
Service Area:
City ofMonterey Park
PLEASE NOTE: This Estimate does not include any insurance endorsements. Certificates and/or endorsements will be provided upon request. There is an added costfor all Additional Insured endorsements and Waivers ofSubrogation.
Customer is also responsible for all applicable sales tax, whether or not specified. DocID: 1f9f446b8c0feaafe78a809ed370e15608a109db Line items and services are billed when delivered.
_____ Payment is due 30 daysfrom date finvoice._____J
P.O. Number Rep Terms Project
ARH Net 30
Item Description Qty Cost Total
Valve Service Clean, Operate and Document Valve Status. Customer will receive database and monthly reports.
Sales Tax (10.25%)
663 89.00 59,007.00
$0.00
Approved By: ____________________________ D.t.__________________ Total: $59,007.00 REV032024 Page 1 of 16 iWater, Inc.
CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY
PROFESSIONAL SERVICES AGREEMENT
WITH
IWATER, INC.
This Professional Services Agreement (“Agreement”) is made and effective as of July 16, 2024 (the “Effective Date”), by and between the City of Santa Fe Springs Water Utility Authority, a California municipal corporation, (“City”) and iWater, Inc., a California corporation (“Contractor”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until the services described herein are completed, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Contractor shall perform the services described and set forth in Exhibit A attached hereto and incorporated herein as though set forth in full (“Services”). Contractor shall complete the Services according to any schedule of performance set forth in Exhibit A. To the extent that Exhibit A contains provisions inconsistent with this Agreement, the provisions of this Agreement shall govern.
3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of Contractor’s ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor under this Agreement.
4. CITY MANAGEMENT
The Water Utility Authority Executive Director shall represent the City in all matters pertaining to the administration of this Agreement, including review and approval of all products submitted by Contractor.
5. PAYMENT
A. City agrees to pay Contractor based upon work completed and invoiced for the prior month and shall be paid within 30 days of receipt, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A.
This amount shall not exceed One Hundred Fifty-Five Thousand Dollars ($155,000.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
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B. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Executive Director or designee. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to in writing by the City and Contractor at the time the City’s written authorization is given to Contractor for the performance of said services.
C. Contractor will submit invoices monthly for actual Services performed. Contractor agrees to participate in the City’s Electronic Funds Transfer program and to receive electronic payments for the Services. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's Services or fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefor.
6. TERMINATION OF AGREEMENT WITHOUT CAUSE
A. The City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon Contractor at least ten (10) days’ prior written notice. Upon receipt of said notice, Contractor shall immediately cease all Services under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
B. In the event this Agreement is terminated pursuant to this section, the City shall pay to Contractor the actual value of the Services performed up to the time of termination, unless the City disputes any of the Services performed or fees. Upon termination of the Agreement pursuant to this section, Contractor will submit an invoice to the City pursuant to Section 5.
7. DEFAULT OF CONTRACTOR
If the City determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, the City shall serve Contractor a written notice of the default. Contractor shall have seven (7) days after service of said notice to cure the default. In the event that Contractor fails to cure the default within such period of time or fails to present the City with a written plan for the diligent cure of default if such default cannot be cured within seven days, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. Contractor shall be responsible for costs incurred by the City due to Contractor’s failure to comply with this section. The City shall have the right to offset against the amount of any fees due to Contractor any costs incurred by the City as a result of Contractor’s default.
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8. OWNERSHIP OF DOCUMENTS
A. Contractor shall maintain complete and accurate records with respect to tasks, costs, expenses, receipts, and other such information required by the City that relate to the performance of Services under this Agreement. Contractor shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of the City or its designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit the City to make transcripts or copies therefrom as necessary; and shall allow inspection of all Services, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of Contractor. With respect to computer files, Contractor shall make available to the City, at the Contractor's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Contractor hereby grants to the City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Contractor in the course of providing the Services under this Agreement.
9. INDEMNIFICATION AND DEFENSE
A. Indemnification. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”), from and against any and all claims, demands, actions, suits, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, arising out of or in any way connected with the performance of Contractor, its officers, agents, employees, and/or subcontractors (or any agency or individual that Contractor shall bear the legal liability thereof) under this Agreement, including all acts or omissions, willful misconduct, or negligent conduct, whether active or passive, on the part of Contractor, its officers, agents, employees, and/or subcontractors. Contractor’s duty to indemnify and hold harmless the Indemnified Parties shall not extend to the sole negligence or willful misconduct of the Indemnified Parties.
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B. Duty to Defend. In the event the Indemnified Parties, individually or collectively, are made a party to any claim, action, lawsuit, or other adversarial proceeding arising or alleged to arise out of or is in any way connected with the performance of Contractor’s services under this Agreement, and upon demand by the City, Contractor shall immediately defend the Indemnified Parties at Contractor’s cost or at the City’s option to reimburse the City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters, regardless of whether or not Contractor, its officers, agents, employees, and/or subcontractors are specifically named or otherwise asserted to be liable, and regardless of whether or not there is any evidence of finding of fault or wrongdoing by Contractor, its officers, agents, employees and/or subcontractors. Payment by the City is not a condition precedent to enforcement of this provision.
C. In the event of any dispute between Contractor and the City as to whether liability arises from the sole negligence or willful misconduct of the City or its officials, employees, agents, and/or volunteers, Contractor will be obligated to pay for the City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely negligent or to have acted with willful misconduct.
Contractor will not be entitled in the absence of such a determination to any reimbursement of defense costs, including but not limited to attorney’s fees, expert fees, and costs of litigation.
10. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached hereto and made a part of this Agreement.
11. INDEPENDENT CONTRACTOR
A. Contractor is and shall at all times remain as to the City a wholly independent Contractor and/or independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither the City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement.
Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner.
B. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, the City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for the City. The City shall not be liable for compensation or indemnification to Contractor for injury or sickness REV032024 Page 5 of 16 iWater, Inc.
arising out of performing services hereunder. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold the City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. The City shall have the right to offset against the amount of any fees due to Contractor under this Agreement as a result of Contractor’s failure to promptly pay to the City any reimbursement or indemnification arising under this paragraph.
C. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless the City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
D. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the City, including but not limited to eligibility to enroll in CalPERS as an employee of the City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for CalPERS benefits.
12. LEGAL RESPONSIBILITIES
A. Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of Services pursuant to this Agreement. Contractor shall at all times observe and comply with all such laws and regulations. The City and its officials, officers, employees, and agents, shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section.
B. This Project is a public work as defined in California Labor Code Section 1720.
Contractor and any subcontractors are required to pay all workers employed in the execution of the Services not less than the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the REV032024 Page 6 of 16 iWater, Inc.
Department of Industrial Relations (“DIR”) under Section 1720 et seq. of the California Labor Code. The Director’s determination of prevailing rates are on file with the City and are available online at
www.dir.ca.gov/dlsr/DPreWageDetermination.htm and are referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.
C. Contractor is aware of and stipulates that Contractor will also comply with the following sections of the California Labor Code:
(1) Section 1771 - Contractor and any subcontractor shall pay not less than the general prevailing rate per diem wages.
(2) Section 1775 - Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid. (3) Contractor and any subcontractor must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the DIR. For each payroll record, Contractor and its subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Contractor must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
(4) Section 1777.5 prescribes the terms and conditions for employing registered apprentices.
(5) Section 1810 - eight hours of labor constitutes a legal day’s work. (6) Section 1813 - Contractor will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815.
(7) Sections 1725.5 and 1771.1 require all general contractors and subcontractors to be registered with the DIR.
(8) Contractor must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.
13. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Contractor, or from any officer, employee or agent of Contractor, in connection with this Agreement or any Services to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
REV032024 Page 7 of 16 iWater, Inc.
14. NO BENEFIT TO ARISE TO CITY EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any Agreement or sub-agreement, or the proceeds thereof, for Services to be performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without the City's prior written authorization, unless the information is clearly public. Contractor, its officers, employees, agents, or subcontractors, shall not without written authorization from the Executive Director or designee, or unless requested by the City’s attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the Services performed under this Agreement or relating to the City. Response to a subpoena or court order shall not be considered “voluntary” provided Contractor gives the City notice of such court order or subpoena.
B. Contractor shall promptly notify the City should Contractor, its officers, employees, agents, and/or subcontractors be served with any summons, complaint, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the Services performed hereunder or with respect to any project or property located within the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Contractor is prohibited by law from informing the City of such Discovery. The City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless the City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Contractor in such proceeding, Contractor agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Contractor.
However, the City's right to review any such response does not imply or mean the right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.
16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mail by the United States Postal Service, certified mail, postage prepaid, return REV032024 Page 8 of 16 iWater, Inc.
receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To The City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention: James Enriquez, PE
Director of Public Works / City Engineer
To Contractor: iWater, Inc.
12 Goodyear, Suite 130
Irvine, CA 92618
Attention: Adam Hagee
17. ASSIGNMENT
Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Before retaining or contracting with any subcontractor for any services under this Agreement, Contractor shall provide the City with the identity of the proposed subcontractor, a copy of the proposed written contract between Contractor and such subcontractor which shall include and indemnity provision similar to the one provided herein and identifying the City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subcontractor carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.
18. LICENSES
At all times during the term of this Agreement, Contractor shall have in full force and effect all licenses required of it by law for the performance of the Services described in this Agreement.
19. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this REV032024 Page 9 of 16 iWater, Inc.
Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
21. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by the parties hereto, or their respective successors and assigns, in order to be valid.
22. NON-EXCLUSIVE AGREEMENT
Contractor acknowledges that the City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
23. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
24. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
25. WAIVER
The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
26. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, REV032024 Page 10 of 16 iWater, Inc.
based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
27. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
28. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this Agreement on behalf of the parties warrant and represents that they have the authority to execute this Agreement on behalf of said parties and has the authority to bind the parties to the provisions of this Agreement.
29. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this Agreement by electronic signature or electronic transmittal of signatures shall have the same effect as handwritten signatures for the purposes of validity, enforceability, and admissibility.
REV032024 Page 11 of 16 iWater, Inc.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
[If Contractor is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).]
SANTA FE SPRINGS WATER UTILITY
AUTHORITY
CONTRACTOR
iWater, Inc.
Name René Bobadilla, P.E. Name
Title: Executive Director Title:
Date:
ATTEST
CONTRACTOR
Fernando Muñoz, Deputy City Clerk Name
Title:
Date:
APPROVED AS TO FORM:
_________________________
Ivy M. Tsai, City Attorney
Attachments: Exhibit A Services
Exhibit B Insurance Requirements
EXHIBIT A
SERVICES
April 9, 2024
Prepared for: Jesse Sira
Utility Services Manager
City of Santa Fe Springs
12636 Emmens Way
Santa Fe Springs, CA 90670
Prepared by:
Santa Fe Springs,CA
Water Valve Assessment
Project Proposal
Adam Hagee
Sales and Marketing Manager
iWater, Inc.
12 Goodyear #130 Irvine, CA 92618
table of
contents
Engagement Letter
About Our Company
Our Expertise
Previous Projects
Project Approach
Tasks
03 04
05 06
07 08
Engagement Letter April 09, 2024
Jesse Sira
Utility Services Manager
City of Santa Fe Springs
12636 Emmens Way
Santa Fe Springs, CA 90670
Re: Valve Assessment Program
Dear Jesse,
On behalf of iWater, Inc., we thank you for the opportunity to provide a response to your request regarding a Valve Assessment Program. We have a strong team built to provide the correct solutions you need for all aspects of your endeavor, from Valve Exercising to GPS tagging of Water Valves, GIS mapping along with updating infraMAP®.
Per your request, iWater, Inc. would like to propose extending the same pricing structure offered under our current contract with the City of Monterey Park, CA, to the City of Santa Fe Springs, CA. This proposal aligns with terms outlined in our Valve Exercising Contract.
As a leader in technology solutions within the waterworks industry, iWater, Inc. has assisted many municipalities, counties, and utilities with their Valve and Hydrant Maintenance, GPS eld work, GIS services, and Asset Management needs across the country. We have completed numerous projects for the implementation of infraMAP®, our asset management software solution.
Over the past two decades, iWater has been proud to serve many communities located within Southern-California and the greater United States. As your neighbor, our local branch location in Irvine prides itself on our level of customer service, our personnel and logistical support, our pricing, and our technology solutions. Our level of focus and commitment to the City of Santa Fe Springs (City) is important both today and in continuing our endeavors to partner into the future.
Warm regards,
Adam Hagee
Sales and Marketing Manager
iWater, Inc.
03 iWater, Inc. is based in Irvine, California, we work within the public works, water, sewer, stormwater, gas and private sector markets throughout the United States and Canada. In total, iWater, Inc. services over 450 customers across the country.
We believe that dedication is the key to success. Our Company would not have been successful today if managers and
employees were not dedicated and committed to our goals and mission-vision.
Our company been in this industry for more than twenty-two years, and it proves that we know how to make business
processes more straightforward.
About
the Company
04 We understand our clients' needs and provide
them with tailored support to help them run
their utility or city efficiently and effectively.
We have hundreds of happy clients, and we love
getting to know them. Establishing great
relationships with our clients from the heart is
one of the core values of our business.
Our Expertise Licensed A-General Engineering Contractor in California employing DHS Certi ed Staff
for performing field work. iWater, Inc., has provided information to over 100 Southern California cities covering almost 4000 square miles of infrastructure. This has included:
• Creating and updating maps of water, sewer, storm water and re systems.
• Operating and repairing valves and hydrants.
• Fire flow testing and unidirectional
ushing.
• Converting paper and outdated system maps to GIS-based technology. 05 Previous Projects San Juan Capistrano, CA
Rowland Water District, CA La Habra, CA
The City of San Juan Capistrano contracted iWater to perform a multi-year Valve and Hydrant Assessment. This project consisted of exercising all residential and arterial valves (4,086) including capturing GPS Coordinates (Sub-Meter Accuracy). Valve lids were removed and crews vacuum cleaned the can. iWater eld crews operated valves completely from open to closed position, two times, and recorded the number of turns and any characteristics like hard to turn, packing leak, inoperable, unable to locate or needing repair.
iWater Field Crews performed flushing on 1,698 Hydrants within the water system based on a pre-planned route. Starting at or near a source of supply and working outward the operator would close the hydrant isolation valve and verify closure by opening the 4" port on a hydrant. After conrmation, closed the 4" port and opened the isolation valve slowly. Lastly the 4" hydrant port was opened and flushed to remove water in the lateral. Flushed water was diffused through a dechlorinator and coconut bafes used to keep water in the gutter. Chlorine Residuals were also captured for Water Quality purposes.
Provided GPS Data Collection and GIS updates for
30,000+ Water and Sewer Assets. As part of this
project iWater Field Crews exercised 3,800 valves. All
updates are now available in their infraMAP® Cloud
Maintenance Management System.
Rowland Water District contracted iWater to perform
a multi-year Valve Assessment. This included the
exercising of 3,550 valves and GPS'ing valves to SubFoot Accuracy. All data including condition, depth to nut, torque and turns were provided back to the
District, so that the GIS could be updated based on
iWater Field Crews findings.
06 Project Approach Valve Exercising
Distribution Valve lids will be painted Blue and
Hydrant Valves Half Blue/Half Yellow after each
valve has been successfully exercised. White
paint will be used for Inoperable Valves. The
City of Santa Fe Springs shall supply lids and
cans as needed for repairs while performing
valve maintenance on this project.
iWater will establish a valve maintenance
service program providing a complete turnkey
solution for valve maintenance, documentation
of valve operation, condition and whether or
not a valve lid needs to be raised. All data will be
recorded directly into the City of Santa Fe
Springs's infraMAP® Cloud Maintenance
Management Software which generates real
time data including operation information and
torque data.
iWater eld crews are equipped with state-ofthe-art technology. Trucks are fully out tted
with advanced vacuum systems to clear any
obstructions that may be present in the valve
can. iWater valve exercising follows AWWA
procedures with the lowest amount of torque
applied and the maximum of 400 ft/lbs of
torque will be applied. Additional torque and
valves greater than 14" will be attempted after
notication is made to the City of Santa Fe
Springs (project manager or water
superintendent) and a schedule will be dened
for the operation. Each isolation valve shall be
exercised until complete closure is achieved or
will be noted if a problem exists. If a valve
cannot be turned by hand, an on-board EH
Wachs ERV-750 hydraulic valve machine will be
utilized to safely operate the valve.
iWater trucks have arrow boards, warning lights
and provide proper delineation/signed for each
project. Proper trafc delineation as outlined in
the WATCH handbook will be followed at all
times.
The City of Santa Fe Springs will receive a
finished product of properly operating Water
Distribution System Valves. All data collected
during the project will be available via
infraMAP® Cloud. Tasks will also be created for
valves that may need repair, replacement and
inoperable.
Valve Lid Painting
RESULT
07 All valve features not currently in the GIS will
be GPS’d at Sub-Foot Accuracy or Better. At
least six satellites are required to be considered
accurate with real-time differential correction.
GPS Accuracy will also be recorded into the
database so that team members can QA/QC the
accuracy of each GPS Point.
PDOP (Position Dilution of Precision) shall be
less than 5 for this project with an Elevation
Mask of 15 degrees above the horizon.
GPS Data Collection
tasks
1 Kick-Off Meeting
Conducted by both iWater project staff and the City of Santa Fe Springs project management team, we will meet on-site to review and dene the project plan. iWater staff will discuss the project plan and approach, along with expected results from each phase.
2 Valve Exercising
iWater DHS Certified field crews will perform valve exercising once notied by the City of Santa Fe Springs to commence system valve maintenance. New valves will also be GPS'd (Sub-Foot Accuracy) if not already in GIS. At minimum, the following attribute data will be included for the scope of this project.
3 GIS Editing
QA/QC shall continue throughout the entire project. iWater GIS Specialist will monitor the project and adjust water main's where necessary. This will be based on new valves that are GPS'd during the valve exercising program. 4 Spatially Accurate GIS
Upon project completion the City of Santa Fe Springs will have a complete valve maintenance plan. infraMAP® Cloud will be continually updated so that the City has the latest and most accurate information available at their ngertips. 08 i W a t e r , I n c .
details to be provided by City)
High torque
Valve condition
Valve discrepancies (categories and
Time recorded
Operator name
Latitude
Longitude
A unique identification number
Date of operation
Valve size (in inches)
Valve type (gate or butterfly)
Operating nut depth
Close direction
Normal position - open/closed
Number of turns to achieve full closure
This Estimate does not include any insurance endorsements. Certificates and/or endorsements will be provided upon request. There is an added cost for all Additional Insured endorsements and Waivers of Subrogation. Customer is also responsible for all applicable sales tax, whether or not specified.
iWater, Inc.
12 Goodyear Ste 130
Irvine, CA 92618
949.768.4549
[email protected]
www.iWater.org
Estimate
ADDRESS
Santa Fe Springs, City of
Accounts Payable
12636 Emmens Way
Santa Fe Springs, CA 90670
ESTIMATE 208574
DATE 06/17/2024
EXPIRATION DATE 07/31/2024
ACTIVITY DESCRIPTION QTY RATE AMOUNT
Valve Service Clean, Operate,and Document Valve Status.
Customer will receive database report and printed
maps of project area.
1,741 89.00 154,949.00
Estimate pricing valid for 30 days. Line items and services are billed when delivered. Payment is due 30 days from date of invoice.
SUBTOTAL 154,949.00
TAX 0.00
TOTAL $154,949.00
Accepted By
Accepted Date
EXHIBIT B
INSURANCE REQUIREMENTS
Without limiting Contractor’s indemnification of the City, and prior to commencement of Services, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If Contractor maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident for bodily injury or disease).
Contractor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.
Other provisions or requirements
Proof of insurance. Contractor shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.
Duration of coverage. Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, or Contractor’s agents, representatives, employees or subContractors.
Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
The City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may immediately terminate this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subContractors.
Enforcement of Agreement provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.
Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Contractor agrees to ensure that its subContractors, subcontractors, and any other party involved with the Services who is brought onto or involved in the Services by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with Contractors, subContractors, and others engaged in the Services will be submitted to the City for review.
The City’s right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Contractor, City and Contractor may renegotiate Contractor’s compensation or come to some other agreement to address the additional cost.
Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.
Timely notice of claims. Contractor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.
ITEM # 14
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Fernando N. Muñoz, CMC, Deputy City Clerk
SUBJECT: MINUTES OF THE MARCH 28, MAY 2, AND MAY 25, 2024 SPECIAL
CITY COUNCIL MEETINGS
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Approve the minutes as submitted.
FISCAL IMPACT
N/A
BACKGROUND
Staff has prepared minutes for the following meeting:
Special Council Meeting of March 28, 2024
Special Council Meeting of May 2, 2024
Special Council Meeting of May 25, 2024
ANALYSIS
N/A
ENVIRONMENTAL
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Minutes of the Budget Workshop Special City Council Meetings Page 2 of 2
DISCUSSION
N/A
SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):
A. March 28, 2024 Special Meeting Minutes
B. May 2, 2024 Special Meeting Minutes
C. May 25, 2024 Special Meeting Minutes
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
MINUTES OF THE SPECIAL MEETINGS OF THE
CITY COUNCIL
March 28, 2024
CALL TO ORDER
Mayor Sarno called the meeting to order at 5:04 p.m.
ROLL CALL
Members present: Councilmembers Martin, Rodriguez, Zamora Mayor Pro Tem Rounds, and Mayor Sarno.
Members absent: None
PUBLIC COMMENTS
There was no one wishing to speak during public comments.
CITY COUNCIL
STUDY SESSION
1. FY 2024-2025 BUDGET WORKSHOP – DEPARTMENT PRESENTATIONS City Manager, René Bobadilla provided information on the budget process and articulated the steps that are going to be taken for this presentation and future budget workshops.
He highlighted the organizational changes amongst departments, and also talked about budget changes which include consolidating activities and quarterly updates.
Director of Finance, Lana Dich talked about budget basics and revenue and expenditure tables. She talked about department budgets and also talked about the capital improvement plan, water fund, and other related financial and operational appendices.
She elaborated on collaboration and partnerships within departments. She talked about the budget preparation timeline, and City Manager Bobadilla provided additional information on budget preparation and closing procedures. Director Dich continued to talk about the general fund and other funding sources, which highlighted the major dependence on sales tax. Lastly, she talked about the future outlook of the City and introduced Assistant City Manager, Nicholas Razo to talk about the City Manager’s Department. He highlighted the specific responsibilities of the City Clerk’s Office, Human Resources Office, and IT Office. He talked about the proposed budget positions for Human Resources, and also highlighted noteworthy budget talking points for the current fiscal year.
Mayor Pro Tem Rounds talked about the SASSFA offerings, such as meals on wheels and asked if the City could increase the donation amount for SASSFA from $20,000 to $35,000. Councilmember Zamora asked for an increase to the Little Lake Enrichment Foundation, from $2,500 to $5,000. It was agreed to increase the amount to $10,000 and Minutes of the March 28, 2024 Special City Council Meetings
also to condense certain expenditures into broader categories. Specific items would be tracked separately.
Director of Community Development, Cuong Nguyen provided an introduction to the Community Development Department. In terms of proposed positions, his goal is to reclassify the administrative assistant to executive assistant and to fill the vacant City Planner position. He talked about noteworthy achievements during the current fiscal year including the opening of the Chick-Fil-A restaurant on Telegraph Road, and also the updated zoning ordinance and zoning map in alignment with the 2040 General Plan.
Director of Community Services, Maricela Balderas provided information on the Community Services Department, and showcased her proposed organizations for the upcoming fiscal year. She talked about noteworthy highlights from the Community Services administration, Library & Cultural Services, and Family & Human Services divisions. She highlighted the objectives for the upcoming fiscal year for each department.
City Manager Bobadilla provided information on a proposed CAP Program to provide infield mental and physical health services and resources for un-housed individuals & families in conjunction with the Fire and Police Services Departments.
Director of Finance and Administrative Services, Lana Dich provided an introduction to her department, including proposed positions for the upcoming fiscal year. She talked about the essential services provided by Finance, and also provided information on the new services implemented during the current fiscal year such as ACH/ Direct Deposit Payment options, introduction of Planet Bids, and issued an RFP for water utility billing software. Lastly, she talked about goals and objections for the upcoming fiscal year as well as supplemental budget requests.
Fire Chief, Chad Van Meeteren introduced the Department of Fire-Rescue and provided an overview of the department, including the administration, suppression, prevention, and environmental divisions. He talked about noteworthy budget highlights like the grants received. He also talked about the implementation of the “Healing Our Own” Program which establishes a peer-to-peer mental health awareness program, as well as the implementation of a digital plan review. He talked about the plans for the upcoming fiscal year, such as the study for an additional paramedic unit to serve the community and an ambulance feasibility study. Additional goals include purchasing of fire equipment, updating the local hazard mitigation plan, and fire headquarters office space update. He added that the department will continue to pursue grants and also update the aging 1958 Seagrave Fire Truck.
Director of Parks and Recreation, Gus Hernandez spoke about the special events, sports, classes, and activities offered to City residents. He spoke about the proposed additions to his department for the next fiscal year, and also talked about the noteworthy highlights for the current fiscal year such as the number of classes and attendants at City events.
He outlined Goals and Objectives such as the establishment of a master plan for recreation facilities, and the fostering of relationships for resource optimization. Council was in agreement that the health of residents and staff continues to be a top priority.
Director of Police Services, Dino Torres spoke about his department which oversees the management of law enforcement services within the City. It is comprised of administrative Minutes of the March 28, 2024 Special City Council Meetings
personnel, public safety officers, code enforcement inspectors, Family & Youth Intervention Team, and Whittier Police Department officers. He provided noteworthy accomplishments such as the increased number of ALPR Cameras and the security camera rebate program. Some of the goals for the upcoming fiscal year include to enhance crime prevention efforts and traffic safety, as well as to advance the use of technology to improve services.
Director of Public Works, James Enriquez provided information about his department, including notable achievements which include the relocation of the Building & Safety services from Planning to Public Works, and the rapid storm response times. He also spoke about the noteworthy budget highlights during the current fiscal year, such as the delivery of CIP projects and the initiation of restructuring of the Municipal Services Yard for increased operational efficiency. He talked about objectives for the next fiscal year which include improve coordination with LA County Consolidated Sewer Maintenance District, and the growth of the Environmental Services Division.
City Manager Bobadilla provided closing comments on the budget process. Mayor Sarno commended staff on the progressive changes to the budget preparation. Council provided closing comments.
ADJOUNRMENT
Mayor Sarno adjourned the meeting at 8:54 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
APPROVED:
MINUTES OF THE SPECIAL MEETINGS OF THE
CITY COUNCIL
May 2, 2024
CALL TO ORDER
Mayor Sarno called the meeting to order at 4:30 p.m.
ROLL CALL
Members present: Councilmembers Martin, Rodriguez, Zamora Mayor Pro Tem Rounds, and Mayor Sarno.
Members absent: None
PUBLIC COMMENTS
There was no one wishing to speak during public comments.
CITY COUNCIL
1. CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to California Government Code Section 54957.6) Agency Designated Representatives: City Manager
Employee Organizations: Santa Fe Springs City Employees’ Association, Santa Fe Springs Firefighters’ Association, Santa Fe Springs Management and Confidential Employees’ Association, and Santa Fe Springs Executive Management Association Mayor Sarno recessed the meeting at 4:31 p.m.
Mayor Sarno reconvened the meeting at 5:01 p.m.
2. CLOSED SESSION REPORT
City Attorney, Ivy M. Tsai provided a closed session report: Direction was given to staff and no reportable action was taken.
STUDY SESSION
3. FY 2024-2025 BUDGET WORKSHOP # 2 – DEPARTMENT PRESENTATIONS City Manager, René Bobadilla provided a brief recap of the budget workshop, where the budget was defined, and the budget timeline was introduced, and each department provided an overview of accomplishments during the current fiscal year. He explained that the purpose of this second workshop was to provide an overview of next fiscal year’s budget and to review expenditures at the department level to identify specific changes impacting the budget.
Minutes of the May 2, 2024 Special City Council Meetings
Director of Finance, Lana Dich then spoke about the proposed budget highlights which detailed funding for new positions and position adjustments, funding for labor agreements, and funding to implement a class and compensation study. She provided a general fund summary and briefly touched on the sales tax history of the city, while also providing details about the monetary “buckets” that have been implemented to keep balances for things such as unfunded liability, CIP projects, equipment replacement, and economic contingencies. Lastly, she presented information on the annual pension costs and funding plan, while also providing an overview of Kosmont Companies, who provides pension advisory experience.
Assistant City Manager, Nicholas Razo began the department presentations by talking about the proposed budget for the City Manager’s Office, which totals $9.30 million. He provided details on the Community Organization Support Budget which includes new support for local high schools. Lastly, he talked about proposed personnel changes and a focus on completing the IT Assessment.
Director of Public Works, James Enriquez spoke about his proposed budget for his department which totals $19.9 million: $15.4 million for maintenance services and $4.5 million for engineering services. He provided details on the highlights for next year’s changes which include adding a Civil Engineer Assistant I and a Principal Engineer, while also including additional engineering and safety consultants. On the maintenance side, he highlighted the need for additional funding to maintenance and operation issues such as equipment maintenance, streets, parks, and facilities upkeep. He concluded by highlighting the position listings for the engineering, maintenance, and water divisions.
Director of Police Services, Dino Torres spoke about his proposed budget which totals $20.1 million. He highlighted the additions to personnel, which include a Lead Public Safety Officer, a Public Safety Officer II, and a Management Analyst II. He also underlined the move of the Emergency Preparedness division to the Fire, the move of Facilities Operation to Public Works, and the Family and Youth Intervention move to Parks and Recreation. Lastly, he detailed the Police Services contract cost with the City of Whittier to be $12.7 million.
Director of Parks and Recreation, Gus Hernandez provided an overview of his newly created department, with a proposed budget of $6.29 million. He highlighted the changes for the upcoming fiscal year which include 6 new positions, the incorporation of a Parks & Recreation Manager, a supervisor for ballfield maintenance, and the creation of a Parks Master Plan.
Fire Chief, Chad Van Meeteren explained the proposed budget for his department which totals $26.7 million. Some of the highlights include the addition of a Housing Compliance Inspector I, a Management Analyst I, and a refinement of the Local Hazard Mitigation Plan and a Community Emergency Response Team (CERT). He also spoke on the need for environmental consultants, replacement of certain emergency vehicles, and the creation of a Community Assistance Program, which provides a dedicated mobile response unit.
Director of Finance, Lana Dich gave an overview of her department with an estimated budget of $7 million. Highlights include the addition of a Principal Accountant, Account Minutes of the May 2, 2024 Special City Council Meetings
Clerk, and an Executive Assistant, as well as new software such as Planet Bids and ClearGov that will help the City stay current with modern technology.
Family & Human Services Manager, Ed Ramirez provided an overview of the Community Services Department, which totals $8.3 million. He talked about specific changes to personnel include the absorption of Transportation Services, reclassification of various full-time positions, and additional funds for hourly positons. Additional goals for the next fiscal year include the expansion of Human Services resources, expansion of Transit Services with weekend operations, and the initiation of a City re-branding campaign.
Director of Community Development, Cuong Nguyen provided information on his department with an estimated budget of $2.91 million. Highlights and changes include the removal of the Building division, a comprehensive zoning code update, the incorporation of consultant services for things such as objective development standards, and new software/hardware (RealQuest).
Council thanked staff for their presentations.
ADJOUNRMENT
Mayor Sarno adjourned the meeting at 7:05 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
APPROVED:
MINUTES OF THE SPECIAL MEETINGS OF THE
CITY COUNCIL
May 25, 2024
CALL TO ORDER
Mayor Sarno called the meeting to order at 8:08 a.m.
ROLL CALL
Members present: Councilmembers Martin, Rodriguez, Zamora Mayor Pro Tem Rounds, and Mayor Sarno.
Members absent: None
PUBLIC COMMENTS
There was no one wishing to speak during public comments.
CITY COUNCIL
1. CLOSED SESSION
PUBLIC EMPLOYMENT
(Pursuant to California Government Code Section 54957(b)(1)) TITLE: City Manager Evaluation
Mayor Sarno recessed the meeting at 8:09 a.m.
Mayor Sarno reconvened the meeting at 9:29 a.m.
2. CLOSED SESSION REPORT
City Attorney, Ivy M. Tsai, reported that the closed session item would be continued at the conclusion of the regular agenda.
CONSENT AGENDA
3. AMENDMENT NUMBER ONE TO PROFESSIONAL SERVICES AGREEMENT WITH
TEAMCIVX, LLC FOR COMMUNICATION AND INFORMATION SERVICES RECOMMENDATION: It is recommended that the City Council:
1) Approve and authorize the City Manager to execute Amendment Number One to the Professional Services Agreement with TeamCivX, LLC for Communication and Information Services; and
2) Take such additional, related action that may be desirable.
Minutes of the May 25, 2024 Special City Council Meetings
It was moved by Councilmember Martin, seconded by Councilmember Zamora, to approve and authorize the City Manager to execute Amendment Number One to the Professional Services Agreement with TeamCivX, LLC for communication and Information Services, and take such additional, related action that may be desirable, by the following vote:
Ayes: Councilmembers Martin, Rodriguez, Zamora, Mayor Pro Tem Rounds, and Mayor Sarno
Noes: None
Absent: None
Abstain: None
STUDY SESSION
4. FISCAL YEAR 2024-25 PROPOSED BUDGET – BUDGET INTRODUCTION City Manager, René Bobadilla began by talking about the major differences between this proposed budget and previous budgets. He spoke about the organizational changes and also the new format which details revenue summary and revenues by major categories. The new budget also shows total expenditures by departments as opposed to having splintered costs that used to span across several departments, such as the cost of utilities.
Director of Finance, Lana Dich explained the FY 23-24 General Fund Year-End Projection and as well as the general fund, water fund, and special revenue. The water fund deficit is under 1 million for the current fiscal year because money was pulled from general fund to help bring down amount owned. City Manager Bobadilla added that water issues need to be addressed in the near future, as it is expensive to keep purchasing water. Councilmember Zamora asked about water rights. Director of Public Works, James Enriquez answered that there is ongoing pricing negotiations, but nothing has been finalized.
Assistant City Manager, Nicholas Razo talked about City Manager’s Office budget. He highlighted the incorporation of the Human Resources and Information Technology divisions under the City Manager department, as well as the combination of certain community organization support details. Lastly, he provided details about the IT assessment. Councilmember Zamora asked about an internship summer program for middle school aged children. Council gave direction to have the City Manager work with Human Resources into how the program can be implemented and incorporated.
Director of Public Works, James Enriquez talked about the proposed changes for the upcoming fiscal year, which include adding personnel and in the engineering and maintenance sections.
Mayor Sarno asked about available consultants, and Director Enriquez said that they can pull from already established lists in case there is a specific job that needs to be completed. Mayor Sarno requested to increase the amount to $220,000 to street maintenance (asphalt/concrete repair). City Manager Bobadilla gave direction to move $220,000 from M&O to the CIP project total.
Director of Police Services, Dino Torres began his presentation by speaking about the budget highlights which include the addition of new positions. Mayor Sarno asked about increases in code enforcement. Director Torres stated that the increase is due to two additional positions.
Councilmember Martin asked about partnering with SEAACA for licensing and capture. Director Minutes of the May 25, 2024 Special City Council Meetings
Torres explained revenue sharing and highlighted the customer service provided by in-house staff. City Manager Bobadilla said that they will look into partnering with SEAACA and will bring an item back at a subsequent meeting.
Director of Parks & Recreation, Gus Hernandez talked about how park maintenance was overseen by Public Works but will now be overseen by Parks & Recreation in the form of field maintenance and staffing. Councilmember Zamora suggested running tournaments in-house.
Mayor Pro Tem Rounds asked about the maintenance of the grounds around the sculpture garden. City Manager Bobadilla answered that amendments with Merchants are in talks to add additional items to existing agreements, which would incorporate the grounds surrounding the sculpture garden.
Fire Chief, Chad Van Meeteren introduced his budget changes, which include the addition of a Housing Compliance Inspector I and a Management Analyst I. Mayor Sarno asked about the possibility of inspecting homes that are being sold to ensure that they are compliant with city laws. Chief Van Meeteren said that they are meeting staffing needs, and that there is an ongoing study to assess their effectiveness. Councilmember Zamora asked how often Fire inspects facilities, to which Fire Chief Van Meeteren responded that hazardous materials inspections are conducted once a year. Council directed to use funds from the Heritage Arts fund to maintain the Seagrave Pumper (Wheezer).
.
Family & Human Services Manager, Ed Ramirez provided information on the upcoming Community Services budget, which includes the creation of the Creative Media & Communications team and the incorporation of Transportation Services from Public Works.
Councilmember Zamora asked about the Community Services Supervisor position for busses.
City Manager Bobadilla stated that talks are ongoing of having those operations operate out of the Gus Velasco Neighborhood Center. Council provided direction to consolidate the Fiestas Patrias and Fiestas de Octubre events, and to explore the possibility of hosting the 5K in May during City’s birthday.
Director of Community Development, Cuong Nguyen talked about his budgeted changes, which include the removal of the Building Division to Public Works and the reclassification of an Administrative Assistant II to Executive Assistant. He also talked about a comprehensive zoning code update.
City Manager Bobadilla concluded the presentation by providing information about potential measures on the November ballot.
1. CLOSED SESSION (CONTINUED)
PUBLIC EMPLOYMENT
(Pursuant to California Government Code Section 54957(b)(1)) TITLE: City Manager Evaluation
Mayor Sarno recessed the meeting at 12:11 p.m.
Mayor Sarno reconvened the meeting at 12:55 p.m.
2. CLOSED SESSION REPORT (CONTINUED)
City Attorney, Ivy M. Tsai provided a closed session report: Direction was given to staff Minutes of the May 25, 2024 Special City Council Meetings
and no reportable action was taken.
ADJOUNRMENT
Mayor Sarno adjourned the meeting at 12:55 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
ITEM # 15
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Ivy M. Tsai, City Attorney
SUBJECT: SECOND READING OF ORDINANCE NO. 1140 AMENDING SECTION
38.21 OF THE CODE OF SANTA FE SPRINGS RELATING TO THE
DRAWING OF WARRANTS
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Ordinance No. 1140:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
38.21 OF CHAPTER 38 OF TITLE III (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO THE DRAWING OF WARRANTS 2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
N/A
BACKGROUND
Government Code section 53910 provides that the City Council may by resolution authorize practices with respect to form, issuance, delivery, endorsement, and payment of warrants it deems convenient, efficient and in the public interest, conforming substantially to those practices specified in Government Code Sections 53911, 53912, 53913, or 53915. The City Council previously adopted Resolution No. 9015 regarding the payment of warrants pursuant to Government Code section 53910.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Ordinance No. 1140 Amending Section 38.21 of the Code of Santa Fe Springs Relating to the Drawing of Warrants