Agenda packet, first session — Santa Fe Springs City Council, October 15, 2024 (part 1 of 4)

Agenda

10.15.2024 AGENDA.PDF
Meeting Materials

10.15.2024 AGENDA PACKET.PDF

1. Documents:

2. Documents:

CITY OF SANTA FE SPRINGS

MEETINGS OF THE PUBLIC FINANCING AUTHORITY,

WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,

SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, OCTOBER 15, 2024
AT 5:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Joe Angel Zamora, Councilmember
Annette Rodriguez, Councilmember
Juanita Martin, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Rick Olivarez

CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Services Maricela Balderas
Director of Finance Lana Dich
Director of Parks & Recreation Gus Hernandez
Director of Community Development Cuong Nguyen
Director of Police Services Dino Torres
Director of Public Works James Enriquez
October 15, 2024: City Council Meeting Page 2 of 10

NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.org/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

SB 1439: Effective January 1, 2023, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $250 from an interested person. The Council Member would need to disclose the donation and abstain from voting.

Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Council Meeting Start Times: If there is a closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 5:00 p.m. and open session shall start at 6:00 p.m. If there is no closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 6:00 p.m.

Please Note: Staff reports and supplemental attachments are available for inspection at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.

October 15, 2024: City Council Meeting Page 3 of 10

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

CITY COUNCIL

1. CLOSED SESSION

THREAT TO PUBLIC SERVICES OR FACILITIES
(Pursuant to Government Code Section 54957)
Consultation with: René Bobadilla, City Manager

2. CLOSED SESSION

CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS
(Pursuant to Government Code Section 54956.8)
Property: Santa Fe Springs Athletic Field and Lake Center Athletic Park Agency Negotiators: René Bobadilla, City Manager and Gus Hernandez, Director of Parks and Recreation
Negotiation Parties: Alex Corral, En Fuego Kids
Under Negotiation: Terms Related to the Use of the Property

3. CLOSED SESSION

CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS
(Pursuant to Government Code Section 54956.8)
Property: Little Lake Park
Agency Negotiators: René Bobadilla, City Manager and Gus Hernandez, Director of Parks and Recreation
Negotiation Parties: Alex Corral, En Fuego Kids
Under Negotiation: Potential Lease of the Property

4. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Property: Assessor’s Parcel Nos. 8008-023-900 and 8008-023-901 Agency negotiator: René Bobadilla, City Manager and Cuong Nguyen, Director of Community Development
Negotiation parties: Any interested developers of affordable housing Under negotiation: Price and terms of payment as relates to interests in real property
October 15, 2024: City Council Meeting Page 4 of 10

5. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Property: APNs: 8011-002-901, -902, -903, and 8011-003-955 to -979 (MC&C IV) Agency negotiator: René Bobadilla, City Manager and Cuong Nguyen, Director of Community Development
Negotiation parties: City Ventures LLC; EBS Realty Partners LLC and Penwood Real Estate Investment Management.

Under negotiation: Price and terms of payment as relates to interests in real property

SUCCESSOR AGENCY

6. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Property: APNs: 8011-018-900, -901, -902, -903, -904, -905, -906, AND 8011-019- 911 (MC&C III)
Agency negotiator: René Bobadilla, City Manager and Cuong Nguyen, Director of Community Development
Negotiation parties: AD Improvements; City Ventures LLC; Under negotiation: Price and terms of payment as relates to interests in real property

CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.

INVOCATION

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

7. “BEST OF SFS” (COMMUNITY SERVICES)

8. STATE OF THE CITY SPONSOR RECOGNITION (COMMUNITY SERVICES)

9. PROCLAMATION – RED RIBBON WEEK (PARKS & RECREATION)

10. UPDATE FROM THE WHOLE CHILD/THE RICHMAN GROUP
(COMMUNITY DEVELOPMENT)

CHANGES TO AGENDA
October 15, 2024: City Council Meeting Page 5 of 10

PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING – NONE

OLD BUSINESS

11. APPROVAL OF FACILITY USE AGREEMENT WITH EN FUEGO KIDS FOR

ATHLETIC FIELDS AND FACILITY IMPROVEMENTS (PARKS & RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Approve the attached Facility Use Agreement between the City of Santa Fe Springs and En Fuego Kids, allowing En Fuego Kids to use and make significant improvements to the athletic fields and facilities at Lake Center Athletic Park, and Santa Fe Springs Athletic Fields; and
2) Directs the City Attorney to make clarifying changes necessary to effectuate the intent of the Agreement; and
3) Take such additional, related action that may be desirable.

REGULAR BUSINESS

12. REPLACEMENT OPTIONS FOR THE SANTA FE SPRINGS ORANGE MURAL (BOX CAR) AT HERITAGE PARK (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Select a replacement option for the Santa Fe Springs Oranges Art Mural; and 2) Take such additional, related action that may be desirable.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

October 15, 2024: City Council Meeting Page 6 of 10

PUBLIC FINANCING AUTHORITY

13. MINUTES OF THE SEPTEMBER 17, 2024 PUBLIC FINANCING AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

14. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

15. MINUTES OF THE SEPTEMBER 17, 2024 WATER UTILITY AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

16. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

17. MINUTES OF THE SEPTEMBER 17, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

18. MINUTES OF THE SEPTEMBER 17, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
October 15, 2024: City Council Meeting Page 7 of 10
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

19. MINUTES OF THE SEPTEMBER 17, 2024 CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

20. APPOINTMENT OF REPRESENTATIVE TO THE GREATER LOS ANGELES

COUNTY VECTOR CONTROL DISTRICT BOARD OF TRUSTEES (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Appoint Mayor Pro Tem Rounds as the Santa Fe Springs representative to the Board of Trustees of the Greater Los Angeles County Vector Control District for a term of 4 years beginning in January 2025.

21. RESOLUTION NO. 9932 – DESIGNATING THE CITY OF SANTA FE SPRINGS AS

A PURPLE HEART CITY (PARKS & RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt the attached resolution designating the City of Santa Fe Springs as a Purple Heart City, in recognition of the sacrifices made by members of the U.S. Armed Forces who have been wounded or killed in action while serving their country; and 2) Take such additional, related, action that may be desirable.

22. SECOND READING OF ORDINANCE NO. 1146 – TO AMEND SECTIONS 155.003 (DEFINITIONS), 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM), 155.526 (COMPREHENSIVE SIGN PROGRAM REQUIREMENT FOR UNIFIED DEVELOPMENTS), 155.527 (WINDOW
DISPLAYS), 155.536 (SIGN GUIDELINES), AND ADD SECTION 155.537 (STATIC POSTER BILLBOARD CONVERSION PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1146:

October 15, 2024: City Council Meeting Page 8 of 10

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING
SECTIONS 155.003 (DEFINITIONS), 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM), 155.526 (COMPREHENSIVE SIGN PROGRAM REQUIREMENT FOR UNIFIED DEVELOPMENTS), 155.527 (WINDOW DISPLAYS), 155.536 (SIGN GUIDELINES), AND ADD SECTION 155.537 (STATIC POSTER BILLBOARD CONVERSION PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE.
2) Take such additional, related action that may be desirable.

23. APPROVAL OF ARTWORK FOR DAVE’S HOT CHICKEN RESTAURANT (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Artwork for the Dave’s Hot Chicken Restaurant; and 2) Take such additional, related, action that may be desirable.

24. APPROVE PROFESSIONAL SERVICES AGREEMENTS FOR PRINTING,

GRAPHIC DESIGN, AND MAILING SERVICES (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Approve a three (3) year agreement with Advantage Mailing (Advantage) in the amount of $50,000 annually (total amount shall not exceed $150,000); and 2) Approve a three (3) year agreement with DDWerks (DDWerks) in the amount of $80,000 annually (total amount shall not exceed $240,000); and 3) Approve a three (3) year agreement with Inkovation Inc.(Inkovation) in the amount of $80,000 annually (total amount shall not exceed $240,000); and 4) Approve a three (3) year agreement with Intergraphics Company (Intergraphics) in the amount of $80,000 annually (total amount shall not exceed $240,000); and 5) Approve a three (3) year agreement with Simpson Advertising (Simpson) in the amount of $50,000 annually (total amount shall not exceed $150,000); and 6) Authorize the City Manager to exercise the one (1) year extension option of each agreement, if needed; and
7) Take any additional related action necessary.

October 15, 2024: City Council Meeting Page 9 of 10

25. MEASURE R FUNDING AGREEMENT WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY – AMENDMENT NO. 2 TO AGREEMENT MR315.42 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment No. 2 for Measure R Funding Agreement MR315.42 for Florence Avenue Widening Project, from Orr and Day to Pioneer Boulevard; and 2) Authorize the City Manager to execute Amendment No. 2; and 3) Take such additional, related, action that may be desirable.

26. MEASURE R FUNDING AGREEMENT WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY – AMENDMENT NO. 4 TO AGREEMENT MR315.40 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment No. 4 for Measure R Funding Agreement MR 315.40 for the Valley View Avenue and Rosecrans Avenue Intersection; and 2) Authorize the City Manager to execute Amendment No. 4; and 3) Take such additional, related, action that may be desirable.

27. TOWN CENTER HALL PAINTING AND FLOORING PROJECT (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Approve adding the Town Center Hall Painting and Flooring project to the Capital Improvement Program; and
2) Appropriate $175,000 from the Utility Users Tax (UUT) Capital Improvements Fund to the Town Center Hall Painting and Flooring Project; and 3) Authorize the City Engineer to advertise for construction bids; and 4) Take such additional, related action that may be desirable.

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

October 15, 2024: City Council Meeting Page 10 of 10
CLOSED SESSION CONTINUED – AS NEEDED

ADJOURNMENT
I, Fernando N. Muñoz, Deputy City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.org; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.

CITY OF SANTA FE SPRINGS

MEETINGS OF THE PUBLIC FINANCING AUTHORITY,

WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,

SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, OCTOBER 15, 2024
AT 5:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Joe Angel Zamora, Councilmember
Annette Rodriguez, Councilmember
Juanita Martin, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Rick Olivarez

October 15, 2024: City Council Meeting Page 3 of 10

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.

CITY COUNCIL

1. CLOSED SESSION

THREAT TO PUBLIC SERVICES OR FACILITIES
(Pursuant to Government Code Section 54957)
Consultation with: René Bobadilla, City Manager

2. CLOSED SESSION

3. CLOSED SESSION

4. CLOSED SESSION

5. CLOSED SESSION

Under negotiation: Price and terms of payment as relates to interests in real property

SUCCESSOR AGENCY

6. CLOSED SESSION

CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.

INVOCATION

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

7. “BEST OF SFS” (COMMUNITY SERVICES)

8. STATE OF THE CITY SPONSOR RECOGNITION (COMMUNITY SERVICES)

9. PROCLAMATION – RED RIBBON WEEK (PARKS & RECREATION)

10. UPDATE FROM THE WHOLE CHILD/THE RICHMAN GROUP
(COMMUNITY DEVELOPMENT)

CHANGES TO AGENDA
October 15, 2024: City Council Meeting Page 5 of 10

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING – NONE

OLD BUSINESS

11. APPROVAL OF FACILITY USE AGREEMENT WITH EN FUEGO KIDS FOR

REGULAR BUSINESS

October 15, 2024: City Council Meeting Page 6 of 10

PUBLIC FINANCING AUTHORITY

13. MINUTES OF THE SEPTEMBER 17, 2024 PUBLIC FINANCING AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

14. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

15. MINUTES OF THE SEPTEMBER 17, 2024 WATER UTILITY AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

16. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

17. MINUTES OF THE SEPTEMBER 17, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

CITY COUNCIL

19. MINUTES OF THE SEPTEMBER 17, 2024 CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

20. APPOINTMENT OF REPRESENTATIVE TO THE GREATER LOS ANGELES

21. RESOLUTION NO. 9932 – DESIGNATING THE CITY OF SANTA FE SPRINGS AS

October 15, 2024: City Council Meeting Page 8 of 10

24. APPROVE PROFESSIONAL SERVICES AGREEMENTS FOR PRINTING,

October 15, 2024: City Council Meeting Page 9 of 10

October 15, 2024: City Council Meeting Page 10 of 10
CLOSED SESSION CONTINUED – AS NEEDED

ITEM # 11

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Gus Hernandez, Director of Parks & Recreation

SUBJECT: APPROVAL OF FACILITY USE AGREEMENT WITH EN FUEGO KIDS

FOR ATHLETIC FIELDS AND FACILITY IMPROVEMENTS
DATE: October 15, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the attached Facility Use Agreement between the City of Santa Fe Springs and En Fuego Kids, allowing En Fuego Kids to use and make significant improvements to the athletic fields and facilities at Lake Center Athletic Park, and Santa Fe Springs Athletic Fields; and
2) Directs the City Attorney to make clarifying changes necessary to effectuate the intent of the Agreement; and
3) Take such additional, related action that may be desirable.

FISCAL IMPACT
En Fuego Kids has committed over $3.6 million toward significant facility upgrades and renovations in Santa Fe Springs. Of this commitment, approximately $500,000 will be allocated to improvements at Lake Center Athletic Park and the Santa Fe Springs Athletic Fields, including upgrades to the infields, turf, irrigation systems, and other essential park amenities. The additional $3 million commitment will be directed toward En Fuego Kids proposed improvements at Little Lake Park, which will be presented to the City Council at a future meeting for further consideration.

While En Fuego Kids will cover the majority of the costs, the City will contribute to specific facility improvements when appropriate, ensuring the City retains a vested interest in the long-term quality and management of the facilities. These contributions will be reviewed on a case-by-case basis. Additionally, starting in 2026, the City will receive 30% of non- CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024

Page 2 of 4 ends

collegiate adult sports registration revenue from En Fuego Kids, which will help offset future contributions and support recreational programs.

Furthermore, En Fuego Kids is actively seeking additional investors for potential future phased developments, which could further enhance the scope and quality of the athletic facilities. This approach to attracting outside investment will reduce the financial burden on the City while expanding the range of recreational opportunities available to the community.

BACKGROUND
The City of Santa Fe Springs has identified a growing need for enhanced recreational opportunities, particularly for youth and adult sports programs. On July 16, 2024, the City Council received a proposal from En Fuego Kids, a non-profit organization focused on providing youth development programs, particularly in baseball and softball. At that meeting, the City Council directed staff to engage in negotiations with En Fuego Kids to explore a potential partnership.

Following the Council's direction, staff worked closely with En Fuego Kids to develop a Facility Use Agreement that aligns with the City's goal to provide high-quality, inclusive athletic programs while ensuring the maintenance and improvement of key recreational facilities. In addition to facility improvements and management, En Fuego Kids will work collaboratively with community organizations, such as Metro Little League. This collaboration will further enhance the availability of athletic opportunities for all.

ANALYSIS
The proposed agreement with En Fuego Kids offers multiple benefits to the City and its residents. First, En Fuego Kids will invest $500,000 in facility renovations, which include upgrading turf, irrigation systems, fencing, and other amenities Lake Center Athletic Park, and the Santa Fe Springs Athletic Fields. These renovations will improve both the functionality and aesthetic appeal of the facilities, bringing them up to modern athletic standards.

Additionally, En Fuego Kids will contribute to responsibilities of daily field maintenance, including tasks such as mowing, edging, and irrigation, thereby reducing the City's operational workload and costs. The organization will also manage event programming and field scheduling, further streamlining operations. This ensures that the fields are optimally utilized while remaining well-maintained.

En Fuego Kids’ commitment to community engagement is also significant. The organization will collaborate with other local organizations, such as Metro Little League, to ensure that the fields are accessible to all community partners. This collaboration will not only increase the recreational opportunities available to residents but also foster a sense of shared ownership and responsibility for these public spaces.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024

Page 3 of 4 ends

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

Furthermore, starting in 2026, En Fuego Kids will share 30% of its non-collegiate adult sports registration revenue with the City, providing a financial benefit that can be reinvested into other recreational programs and facility improvements. This agreement presents a sustainable solution that balances facility improvements, community involvement, and financial benefits for the City.

ENVIRONMENTAL
There is no environmental impact associated with this action.

DISCUSSION
This agreement represents a strategic partnership between the City and En Fuego Kids, one that will bring lasting benefits to the community. The renovations will not only improve the physical state of athletic fields but will also expand recreational offerings for residents.

The focus on youth development aligns with the City’s goal to promote healthy, active lifestyles among its residents. Furthermore, the long-term maintenance commitments from En Fuego Kids will ensure that these improvements are sustainable without placing additional financial strain on the City.

Community engagement will be a priority during this process, with clear communication on scheduling, maintenance, and accessibility to the facilities. Staff will continue to monitor and collaborate with En Fuego Kids to ensure that all terms of the agreement are met and that the community continues to benefit from the partnership.

SUMMARY/NEXT STEPS
Upon approval of the Facility Use Agreement with En Fuego Kids, staff will work closely with the organization to ensure a smooth transition into their responsibilities for maintenance and facility improvements. Coordination between the City and En Fuego Kids will ensure that all scheduled renovations are carried out according to the agreedupon timeline and standards. Staff will also monitor the progress of these improvements, ensuring compliance with the terms of the agreement while maintaining communication with community partners, such as Metro Little League, to ensure continued access to the facilities. Moving forward, the City and En Fuego Kids will collaborate on ongoing maintenance and programming efforts to maximize the benefit of these facilities for the community.

ATTACHMENT(S):

A. Use Agreement for Athletic Fields, Facilities, and Equipment

Page 1 of 43 ends

DEPARTMENT OF PARKS & RECREATION

USE AGREEMENT FOR ATHLETI C FIELDS, F ACILITIES, AND

EQUIPMENT
THIS USE AGREEMENT (“AGREEMENT”) is made and entered into this ___ day of ________, 2024 (“EFFECTIVE DATE”), by and between the CITY OF SANTA FE SPRINGS, a California municipal corporation (hereinafter referred to as “CITY”) and En Fuego Kids, a non-profit corporation duly organized and existing in the state of California (hereinafter referred to as "ORGANIZATION”). CITY and ORGANIZATION may be hereinafter individually referred to as “PARTY” collectively as the “PARTIES.”

RECITALS
A. It is CITY's desire to serve the public interest of the community by providing programs of organized youth and adult sports; and
B. It is the CITY’s desire to partner with an ORGANIZATION that has an “Everyone Plays” philosophy where registration is open and non-exclusive to any youth in the community; and
C. The goal and purpose of ORGANIZATION is to provide youth development programs to the youth of the community, focusing primarily on baseball and softball.

NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND

CONDITIONS CONTAINED HEREIN, THE PARTIES DO HEREBY AGREE AS FOLLOWS:

1. INCOPORATION OF RECITALS
The Recitals of fact set forth above are true and correct and are incorporated into this AGREEMENT, in their entirety, by this reference.

1. TERM OF AGREEMENT

This AGREEMENT shall commence as of the EFFECTIVE DATE and remain in effect through December 31, 2034, unless terminated earlier at any time by either PARTY giving to the other PARTY at least thirty (30) days written notice of termination. The term of this AGREEMENT may be extended for up to an additional five one-year periods upon mutual agreement of the PARTIES. Any extension of this AGREEMENT may administratively approved by the City Manager or designee.

Page 2 of 43 ends

2. USE OF PREMISES
A. CITY grants ORGANIZATION the right to use the following locations (collectively, the “SUBJECT FACILITIES”), subject to the terms and conditions of this AGREEMENT:
 Santa Fe Springs Athletic Fields, located at 10068 Pioneer Boulevard in Santa Fe Springs, including limited to the use of the athletic fields, food & beverage concession area (including snack bar & kitchen), and the adjoining multi-purpose room and storage room, as more specifically described in Exhibit “H”.
 Lake Center Athletic Park, located at 11641 Florence Avenue in Santa Fe Springs, limited to the use of athletic fields, and adjoining multipurpose rooms. By entering into this AGREEMENT, ORGANIZATION acknowledges that a majority of the land comprising Lake Center Athletic Park is owned by Little Lake City School District (hereinafter the “DISTRICT”) in which the CITY has entered into a joint-use agreement with the DISTRICT for use of the park. ORGANIZATION further acknowledges and agrees that use of this park shall be subject to the limitations and restrictions of the joint-use agreement between the CITY and the DISTRICT, which is incorporated into this AGREEMENT herein, as Exhibit “I”. ORGANIZATION further acknowledges that the CITY has an existing facility use agreement with Metro Little League, where Metro Little League has priority use of the fields and field space over ORGANIZATION based on Metro Little League’s participation levels and demand for such facilities.

B. Use of the SUBJECT FACILITIES is subject to the procedures, rules, and requirements set forth in the following exhibits attached to this AGREEMENT and incorporated herein by this reference:

Exhibit “A”: Facility Use Procedures and Rules
Exhibit “B”: Facility Use Requirements
Exhibit “C”: Organization’s Responsibilities
Exhibit “D”: Maintenance, Inspection, Improvements, and Signage Exhibit “E”: Conditions of Equipment Use
Exhibit “F”: Payment and Performance Bond
Exhibit “G”: Proposed Site Plans
Exhibit “H”: Proposal from En Fuego Kids
Exhibit “I”: Joint Use Agreement for Lake Center Athletic Park These procedures, rules, and requirements are subject to revision from time to time by the CITY, at its sole election. CITY shall provide a copy of any revised exhibits to ORGANIZATION and such revised exhibit shall govern and replace the attached and be incorporated herein.

C. ORGANIZATION shall not permit the SUBJECT FACILITIES or any part thereof to be used for:

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1. The conduct of any offensive, noisy or dangerous activity;

2. The creation or maintenance of a public nuisance;

3. Anything which fails to comply with public regulations or rules of any public authority at any time, applicable to the SUBJECT FACILITIES; or

4. Any purpose or in any manner which will obstruct, interfere with or infringe upon the rights of the residents of adjoining properties.

3. FEES
A. CITY may require a rental fee and/or a deposit from ORGANIZATION, with such fee or deposit, if any, memorialized in writing and incorporated by reference herein.

B. In the event SUBJECT FACILITIES is left damaged or littered, ORGANIZATION shall be charged for any and all janitorial and/or repair fees incurred by CITY as a result of same, and those fees shall be billed to ORGANIZATION. All invoices shall be paid within thirty (30) days of receipt.

4. DEFAULT, CURE AND TERMINATION
A. Default and Cure Procedures. Except as otherwise set forth in this AGREEMENT, in the event either PARTY fails to perform its obligations hereunder, the non-defaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have fifteen (15) days to cure the default; provided that, if the default cannot reasonably be cured within said fifteen (15) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate risk to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary to mitigate the risk. Notwithstanding the foregoing, the non-defaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the non-defaulting party shall have the right, in addition to any other rights the non-defaulting party may have at law or in equity, to terminate this AGREEMENT. Compliance with the provisions of this Section shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any PARTY 's right to take legal action in the event that the default is not cured.

B. Termination for Default of the Organization. If termination of this AGREEMENT is due to the failure of the ORGANIZATION to comply with the terms and obligations under this AGREEMENT, ORGANIZATION shall immediately vacate the SUBJECT FACILITIES and shall have no further rights to use or occupy the SUBJECT FACILITIES under this AGREEMENT.

C. Reimbursement of Capital Improvement Expenditures. In the event this AGREEMENT is terminated for any reason prior to January 1, 2033, the CITY agrees to reimburse ORGANIZATION for One Hundred Percent (100%) of the value of capital improvement expenditures paid by the ORGNAIZATION with respect to the SUBJECT

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FACILITIES between the EFFECTIVE DATE and December 31, 2029. ORGANIZATION shall submit evidence of payments and expenditures made for materials and labor for such capital improvements within sixty (60) days of the AGREEEMNT termination. The CITY reserves the right to request additional information to evidence that such expenditures or payments have been made. The CITY shall reimburse ORGANIZATION for such expenditures within one-hundred twenty (120) days of ORGNIZATION’s submittal to the CITY. The reimbursement will be for the actual amounts paid by ORGANIZATION, without any adjustment or addition for interest or inflation.

D. Waivers. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. A PARTY’s consent to or approval of any act by any other PARTY requiring the PARTY’s consent or approval shall not be deemed to waive or render unnecessary the other PARTY’s consent to or approval of any subsequent act. Any waiver by any PARTY of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision this AGREEMENT.

5. RESPONSIBILITY FOR ACTIVITIES
The ORGANIZATION shall provide the necessary personnel to supervise and conduct the activities at the SUBJECT FACILITIES as set forth in this AGREEMENT and shall furnish and supply any and all equipment and material(s), which may be necessary for such activities conducted at the SUBJECT FACILITIES.

Athletic Field Lining and Marking - Permanent marking of athletic fields must be done with prior written approval of the CITY. Any user failing to comply with established guidelines and notification is subject to invoicing for all damages occurring to fields and termination of this AGREEMENT.

6. LEGAL COMPLIANCE
ORGANIZATION shall keep itself informed of City, State and Federal Laws, ordinances and regulations, which in any manner affect the performance of its activities pursuant to this AGREEMENT. ORGANIZATION shall, at all times, observe and comply with all such laws, ordinances and regulations. Neither CITY, nor its officers, officials, volunteers, attorneys, agents or employees, shall be liable at law or in equity as a result of ORGANIZATION's failure to comply with this section.

7. NO EXCLUSIVE RIGHT; NO TRANSFERABILITY
A. This AGREEMENT does not give the ORGANIZATION any right to the exclusive use of the SUBJECT FACILITIES, restrooms, or any other public facility.

ORGANIZATION agrees that the rights herein granted shall not be assigned to any third party.

B. Any proposed removal, alteration, or addition to any facility or grounds and construction of any kind to existing structures must be approved and performed by the CITY. This shall include any proposed changes that would alter the design or appearance

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of the existing landscape of the SUBJECT FACILITIES. No trees, shrubs, or ground covers shall be planted, trimmed, or removed without prior written consent from the CITY.

C. All requests for removal, alteration, or addition to any facility or grounds, or for construction and painting of any kind to existing structures must be submitted to the CITY for consideration and review at least sixty (60) days prior to the date any proposed change(s) is/are needed.

D. Assistance by the ORGANIZATION, its agents, employees, or its participants with any such removal, alteration, addition, painting, or construction shall be solely at the discretion and with prior written consent of the CITY.

E. Nothing in this Section shall be interpreted as prohibiting the normal maintenance of the SUBJECT FACILITIES by the ORGANIZATION as specified in this Section. All improvements, alterations and additions to the SUBJECT FACILITIES or surrounding grounds shall become the sole property of CITY.

8. ORGANIZATION’S RESPONSIBILITIES
A. ORGANIZATION agrees to observe all rules and regulations as set forth in this AGREEMENT.

B. Modifications to Athletic Fields and Facilities. The removal, alteration, painting, or addition to any facility or grounds, and construction of any kind to existing structures must be approved by CITY. This will include any proposed changes altering design or appearance of the existing landscape of demised premises. No trees, shrubs, or ground covers shall be planted, trimmed, or removed without written consent from the CITY. Any requests to modify or improve athletic fields and facilities shall be submitted for approval to the CITY, or designated CITY department, at least sixty (60) days prior to the date of any proposed changes.

C. Fences and Advertising Materials. ORGANIZATION will not erect fences or advertising matter of any kind on CITY grounds without prior approval by the CITY.

D. Field Closures. From time to time, fields at the SUBJECT FACILITIES may be scheduled for closure and rehabilitation to allow for recovery due to heavy usage. The dates and times of closure to be determined by the CITY, at its sole election.

E. Inclement Weather Conditions. ORGANIZATION shall not use SUBJECT FACILITIES when facilities or fields are unplayable due to inclement weather, rain or other conditions. Any user failing to comply with a decision to postpone use is subject to invoicing for all damages occurring to the field(s) and termination of this AGREEMENT and ability to use the SUBJECT FACILITIES.

F. No altering of sprinklers without prior authorization.

G. Any damages to the SUBJECT FACILITIES or appurtenant CITY facilities caused by ORGANIZATION or its use of the SUBJECT FACILITIES, will be the

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ORGANIZATION’s responsibility to replace or repair. In the event ORGANIZATION fails or refuses to replace or repair damage, CITY may cause such replacement and/or repair to be undertaken and ORGANIZATION agrees to reimburse CITY for the costs incurred to do so.

H. All locks must be standard CITY locks and must not be replaced by any other lock.

I. ORGANIZATION is responsible for cleaning areas used, including trash produced by league or ORGANIZATION.

J. ORGANIZATION is solely responsible for supervising and controlling all individuals at the SUBJECT FACILITIES during the use of the SUBJECT FACILITIES.

This includes, but is not limited to, players, participants, referees, and spectators (collectively “ORGANIZATION GROUP”). CITY is not responsible for providing this supervision or for the acts of any ORGANIZATION GROUP member. However, CITY may evict any ORGANIZATION GROUP individual from the SUBJECT FACILITIES if their conduct is not in the best interest of the public or is deemed to be detrimental in any way.

K. ORGANIZATION will prohibit behavior or activity that is determined to be unsafe, a violation of park rules or unsportsmanlike conduct. Examples of unsportsmanlike conduct include, but are not limited to: aggressive, intimidating, abusive or threatening actions, cursing or fighting. Violators may be required to vacate the premises or may be subject to arrest.

L. Any violation of this AGREEMENT by ORGANIZATION and/or any league run by ORGANIZATION using the SUBJECT FACILITIES is a material breach of this AGREEMENT, and will result in permanent loss of the privilege and use of the SUBJECT FACILITIES.

9. NOTICE
All notices respecting this AGREEMENT shall be served by certified mail, postage prepaid, addressed as follows:

TO CITY: City of Santa Fe Springs
Department of Parks & Recreation
11740 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Gus Hernandez, Director of Parks &
Recreation
COURTESY COPY TO: Olivarez Madruga Law Organization, LLP 500 S. Grand Avenue
12th Floor
Los Angeles, CA 90071
Attn: Rick Olivarez/Susie Altamirano

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TO ORGANIZATION: En Fuego Kids
11955 Washington Pl.

Los Angeles, CA 90066
Attn: President, Alex Correa
Notice shall be deemed to have been served seventy-two (72) hours after the same has been deposited in the United States Postal Service.

10. ATTORNEYS’ FEES
Should any litigation or other legal action be commenced between the PARTIES hereto to interpret or enforce the provisions of this AGREEMENT, in addition to any other relief to which the PARTY may be entitled in law or equity, the prevailing PARTY in such litigation or legal action shall be entitled to recover costs of suit and reasonable attorneys’ fees.

11. GOVERNING LAW AND VENUE
This AGREEMENT will be governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California. Any action at law or in equity brought by any of the PARTIES hereto for the purpose of enforcing a right or rights provided for by this AGREEMENT shall be tried in a court of competent jurisdiction in the County of Los Angeles, State of California, and the PARTIES hereby waive all provisions of law providing for a change of venue in such proceedings to any other county.

12. ASSIGNMENT
The capability, reputation and mission of the ORGANIZATION are a substantial inducement for the CITY to enter into this AGREEMENT. Neither this AGREEMENT nor any interest, duties, rights or obligations under this AGREEMENT, or portion thereof, may be transferred, conveyed, or assigned by ORGANIZATION, either voluntarily or by operation of law without the express written consent of CITY. In the event of such unapproved transfer, this AGREEMENT shall become null and void.

13. INSURANCE
A. ORGANIZATION shall maintain insurance throughout the term of this AGREEMENT in conformance with the requirements set forth below. ORGANIZATION will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, ORGANIZATION agrees to amend, supplement or endorse the existing coverage to do so.

B. ORGANIZATION acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required in the amount of Two Million Dollars ($2,000,000 USD), and subject to coverage described herein. Any insurance proceeds available to ORGANIZATION in excess of the limits and coverage identified in this AGREEMENT and which is applicable to a given loss, claim or demand, will be equally available to CITY.

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C. ORGANIZATION shall provide the following types and amounts of insurance:

1. Commercial General Liability Insurance: ORGANIZATION shall maintain commercial general liability insurance including coverage for premises, products and completed operations, independent contractors/vendors, personal injury and contractual obligations. The limits of ORGANIZATION’s insurance shall apply to this AGREEMENT as if set forth herein, but in no event shall provide combined single limits of coverage of not less than $2,000,000 per occurrence, $4,000,000 general aggregate, automobile liability $5,000,000 per claim combined single limit. Workers’ compensation statutory limits and employer’s liability $1,000,000 per accident or disease. Coverage shall be endorsed to waive subrogation against the CITY and its officers, officials, employees, and volunteers. ORGANIZATION hereby waives its own right of subrogation against the CITY. There shall be no cross liability exclusion for claims or suits by one insured against another.

D. General Insurance Requirements.

1. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Best’s rating of A- or better and a minimum financial size VII, and shall comply with the following:

2. ORGANIZATION agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insured CITY, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992 or similarly worded endorsement. ORGANIZATION also agrees to require all contractors, and subcontractors to do likewise.

3. No liability insurance coverage provided to comply with this AGREEMENT shall prohibit ORGANIZATION, or ORGANIZATION‘s employees, or agents, from waiving the right of subrogation prior to a loss. ORGANIZATION agrees to waive subrogation rights against CITY regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

4. All insurance coverage and limits provided by ORGANIZATION and available or applicable to this AGREEMENT are intended to apply to the full extent of the policies. Nothing contained in this AGREEMENT or any other agreement relating to CITY or its operations limits the application of such insurance coverage.

5. None of the coverage required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.

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6. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

7. All coverage types and limits required are subject to approval, modification and additional requirements by CITY, at its sole election.

ORGANIZATION shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect CITY’s protection without CITY’s prior written consent.

8. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverage required and an additional insured endorsement to ORGANIZATION’s general liability policy, shall be delivered to CITY at or prior to the execution of this AGREEMENT. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, CITY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium or otherwise terminate this AGREEMENT. Any premium so paid by CITY shall be charged to and promptly paid by ORGANIZATION or deducted from sums due ORGANIZATION, at CITY’s sole election.

9. Certificate(s) are to reflect that the insurer will provide 30-days written notice to CITY of any cancellation of coverage. ORGANIZATION agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “attempt” (as opposed to being required) to comply with the requirements of the certificate.

10. It is acknowledged by the parties of this AGREEMENT that all insurance coverage required to be provided by ORGANIZATION or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to CITY. ORGANIZATION shall ensure that each policy of insurance required herein reflects this AGREEMENT and is written into each policy.

11. ORGANIZATION agrees to ensure that its sub-consultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by ORGANIZATION, provide the same minimum insurance coverage required of ORGANIZATION.

ORGANIZATION agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

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12. ORGANIZATION agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein.

If ORGANIZATION’s existing coverage includes a deductible or selfinsured retention, the deductible or self-insured retention must be declared to CITY. At that time CITY shall review options with ORGANIZATION, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. To the extent CITY agrees to any deductible or selfinsured retention under any policy required under this AGREEMENT to which CITY is named as an additional insured, ORGANIZATION shall be required to modify the policy to permit CITY to satisfy the deductible or self-insured retention in the event ORGANIZATION is unable or unwilling to do so as a means to ensure CITY can avail itself to the coverage provided under each policy.

13. CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving ORGANIZATION ninety (90) days advance written notice of such change. If such change results in substantial additional cost to ORGANIZATION, CITY will negotiate additional compensation proportional to the increased benefit to CITY.

14. For purposes of applying insurance coverage only, this AGREEMENT will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this AGREEMENT.

15. ORGANIZATION acknowledges and agrees that any actual or alleged failure on the part of CITY to inform ORGANIZATION of non-compliance with any insurance requirement in no way imposes any additional obligations on CITY nor does it waive any rights hereunder in this or any other regard.

16. ORGANIZATION will renew the required coverage annually as long as CITY, or its employees or agents face an exposure from operations of any type pursuant to this AGREEMENT. This obligation applies whether or not the AGREEMENT is canceled or terminated for any reason.

Termination of this obligation is not effective until CITY executes a written statement to that effect.

17. ORGANIZATION shall provide proof that policies of insurance required herein expiring during the term of this AGREEMENT have been renewed or replaced with other policies providing at least the same coverage and upon the same terms and conditions herein. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from ORGANIZATION’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured

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endorsement as required in these specifications applicable to the renewing or new coverage must be provided to CITY within five days of the expiration of the coverage.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements, or as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this AGREEMENT and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this AGREEMENT to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. ORGANIZATION agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge CITY or ORGANIZATION for the cost of additional insurance coverage required by this AGREEMENT. Any such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against CITY for payment of premiums or other amounts with respect thereto.

E. ORGANIZATION agrees to provide immediate notice to CITY of any claim or loss against ORGANIZATION arising out of the work performed under this AGREEMENT. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

14. INDEMNIFICATION
ORGANIZATION shall indemnify, defend, and hold harmless CITY, its City Council, each member thereof, present and future, members of boards and commissions, its officers, officials, agents, employees and volunteers from and against any and all liability, claims, allegations, expenses, including defense costs and legal fees, and claims for damages whatsoever, including, but not limited to, those arising from breach of contract, bodily injury, economic loss, death, illness, personal injury, property damage, loss of use, or property loss however the same may be caused and regardless of the responsibility for negligence. ORGANIZATION’s obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from or relating in any way to ORGANIZATION’S use of the SUBJECT FACILITIES. It is further agreed, ORGANIZATION’s obligation to indemnify, defend and hold harmless will apply even in the event of concurrent active or passive negligence on

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the part of CITY, its City Council, each member thereof, present and future, or its officers, officials, agents, employees, and volunteers except for liability resulting from the sole negligence or willful misconduct of CITY, its officers, employees or agents relating to ORGANIZATION’s use of the SUBJECT FACILITIES under this AGREEMENT. In the event CITY, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the use encompassed by this AGREEMENT, and upon demand by CITY, ORGANIZATION shall have an immediate duty to defend CITY at ORGANIZATION’s cost or at CITY’s option, to reimburse CITY for its costs of defense, including reasonable attorneys’ fees and costs incurred in the defense of such matters. Notwithstanding anything to the contrary in this AGREEMENT, the obligations and responsibilities under this Section shall survive the expiration or termination of this AGREEMENT.

15. RISK OF LOSS
CITY shall not be responsible for loss or damage to property, material, or equipment belonging to ORGANIZATION, its agents, employees, volunteers, suppliers, or anyone directly or indirectly employed by ORGANIZATION during the ORGANIZATION’s use of the SUBJECT FACILITIES.

16. ACKNOWLEDGEMENT RELATING TO CORONAVIRUS/COVID-19
By signing this AGREEMENT, the ORGANIZATION acknowledges the contagious nature of COVID-19 and voluntarily assumes the risk of exposure to or infection by COVID-19 by its use of the SUBJECT FACILITIES to itself and all of its participants, and that such exposure or infection may result in personal injury, illness, permanent disability, and death. The ORGANIZATION further agrees and acknowledges that the Indemnification obligations set forth in Section 14 shall apply to any COVID-19 related liability, claims, allegations, damages and expenses.

17. INSPECTION
A. ORGANIZATION shall inspect the SUBJECT FACILITIES prior to each use to ensure that it is free from any defects and/or hazards that may pose a danger to participants, spectators, and/or any other person who is at the SUBJECT FACILITIES as part of the ORGANIZATION’s use of the SUBJECT FACILITIES. ORGANIZATION shall immediately notify CITY of any defect or hazard identified so that the CITY has reasonably sufficient time to warn others of the defect or hazard and/or remediate the defect or hazard prior to ORGANIZATION’s use of the SUBJECT FACILITIES. ORGANIZATION agrees that should it fail to conduct any such inspection and/or fail to timely notify CITY of any defect or hazard identified, ORGANIZATION shall be solely responsible for any damage or injury, whether to persons or property, arising from the defect or hazard.

B. CITY shall have the right to enter the SUBJECT FACILITIES utilized hereunder as needed. However, CITY’s exercise of the right to enter shall not create any duty on the party of the CITY to inspect the SUBJECT FACILITIES for defects or hazards under this Section.

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18. INDEPENDENT CONTRACTOR
Neither the CITY nor any of its employees shall have any control over the manner, mode or means by which ORGANIZATION, its subcontractors, agents or employees, performs the services required herein, except as otherwise set forth herein. The CITY shall have no voice in the selection, discharge, supervision or control of ORGANIZATION’s employees, subcontractors, servants, representatives or agents, or in fixing their number, compensation or hours of service. ORGANIZATION shall perform all services required herein as an independent contractor of the CITY and shall remain at all times as to the CITY a wholly independent contractor with only such obligations as are consistent with that role. ORGANIZATION shall not at any time or in any manner represent that it or any of its subcontractors, agents or employees are agents or employees of the CITY. The CITY shall not in any way or for any purpose become or be deemed to be a partner of ORGANIZATION in its business or otherwise or a joint venture or a member of any joint enterprise with ORGANIZATION.

19. ENTIRE AGREEMENT OF THE PARTIES
This AGREEMENT, together with the incorporated exhibits, supersede any and all agreements, either oral or written, between the PARTIES hereto with respect to the use of the SUBJECT FACILITIES by ORGANIZATION and contains all of the covenants and conditions between the PARTIES with respect to the use of the SUBJECT FACILITIES.

Each PARTY to this AGREEMENT acknowledges that no representations, inducements, promises or agreement, orally or otherwise, have been made by any PARTY, or anyone acting on behalf of any PARTY, which are not embodied herein, and that no other agreement, statement, or promise not contained in this AGREEMENT has been made by the PARTIES. Unless otherwise provided in this AGREEMENT, modification of this AGREEMENT can only be made in writing, signed by both PARTIES to this AGREEMENT.

20. SEVERABILITY
Each provision, term, condition, covenant and/or restriction, in whole and in part, in this AGREEMENT shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, in this AGREEMENT is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this AGREEMENT and shall not affect any other provision, term, condition, covenant and/or restriction of this AGREEMENT and the remainder of the AGREEMENT shall continue in full force and effect.

20. COUNTERPARTS
This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

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21. AUTHORITY TO EXECUTE THIS AGREEMENT
The individuals executing this AGREEMENT on behalf of the PARTIES warrants and represents that they have the authority to execute this AGREEMENT on behalf of said PARTIES and has the authority to bind the PARTIES to the provisions of this AGREEMENT.

22. ELECTRONIC SIGNATURES
The PARTIES acknowledge and agree that execution of this AGREEMENT by electronic signatures or electronic transmittal of signatures are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility. [SIGNATURES ON NEXT PAGE]

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IN WITNESS WHEREOF, the PARTIES hereto have caused this AGREEMENT to be executed the day and year first above written.
[If ORGANIZATION is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).] En Fuego Kids
A non-profit corporation
By:

Print Name

Title
By:

Print Name

Title

CITY OF SANTA FE SPRINGS
A municipal corporation

Jay Sarno
Mayor
ATTEST:

Fernando Muñoz,
Deputy City Clerk
APPROVED AS TO FORM:

Rick Olivarez
City Attorney

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EXHIBIT A – FACILITY USE PROCEDURES AND RULES
A. ORGANIZATION will have operating rights to schedule activities at the SUBJECT FACILITIES, in coordination with the CITY to ensure a balanced schedule that accommodates both CITY functions and ORGANIZATION events.

B. The ORGANIZATION will provide a proposed schedule to the CITY at least sixty (60) days in advance.

C. The CITY retains the right to reserve the SUBJECT FACILITIES for CITYsponsored events with a minimum of sixty (60) days' notice.

D. The ORGANIZATION will have priority access to the fields for their scheduled programs and events (exception: Lake Center Athletic Park, where Metro Little League retains priority).

E. Public access to the park will be maintained at all times, except during scheduled ORGANIZATION events.

F. All users must adhere to the posted park rules and regulations.

G. No alcohol, smoking, or unauthorized vehicles are allowed on the premises, unless authorized by the Department of Parks & Recreation.

H. ABC Permit Requirement:
a. ORGANIZATION acknowledges that any sale of alcoholic beverages at any event shall require a valid permit issued by the California Department of Alcoholic Beverage Control ("ABC Permit").
b. ORGANIZATION shall be responsible for obtaining and maintaining a valid ABC Permit for the duration of any event.
c. ORGANIZATION agrees that all alcoholic beverages served at any event shall be dispensed solely by a licensed bartender who holds the necessary certification or license to serve alcohol within the State of California. d. ORGANIZATION shall ensure that each bartender providing service at the Event has completed all legally required training, including but not limited to the Responsible Beverage Service Training (“RBS”).
e. ORGANIZATION agrees to comply with all federal, state, and local laws and regulations governing the sale and service of alcohol, including but not limited to, ensuring that no alcohol is sold or served to any person under the age of 21, or to any person who is visibly intoxicated.

I. The SUBJECT FACILITIES must be left clean and in good condition after each use.

J. All participants, coaches, instructors, and spectators are expected to demonstrate good sportsmanship and respect towards others.

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K. Any incidents of misconduct or rule violations must be reported to the CITY immediately.

L. Closure of Fields - Fields may be scheduled for closure and rehabilitation to allow for recovery due to heavy usage. The dates and times of closure to be determined collaboratively between the CITY and ORGANIZATION.

M. Any damages to the SUBJECT FACILITIES or appurtenant CITY facilities caused by ORGANIZATION or its use of the SUBJECT FACILITIES, or damages to CITY equipment, will be ORGANIZATION's responsibility to replace or repair. In the event ORGANIZATION fails or refuses to replace or repair damage, CITY may cause such replacement and/or repair to be undertaken and ORGANIZATION agrees to reimburse CITY for the costs incurred to do so.

N. CITY will provide keys and/or alarms to ORGANIZATION.

O. CITY will not be held responsible for loss, damage or theft of equipment or personal articles owned, leased or rented by the ORGANIZATION and stored on CITY property.

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EXHIBIT B – FACILITY USE REQUIREMENTS
CITY must receive the following in order for ORGANIZATION to begin using the SUBJECT FACILITIES:

A. The ORGANIZATION must have an emergency action plan in place and communicate this plan to all participants and staff.

B. First aid kits and AEDs must be available at the SUBJECT FACILITIES during events.

C. Complete list of names, addresses and telephone numbers of the current Board of Directors, employees, or other responsible persons of ORGANIZATION.

D. Name and contact information of ORGANIZATION’s liaison or designee who will work directly with designated CITY staff. All correspondence will be made through liaison. Requests made by any other member of the ORGANIZATION will not be honored until confirmation has been received by liaison or designee.

E. One copy of the Certificate of Insurance ($2,000,000 liability) listing CITY as an additional insured and a copy of the policy endorsement including verbiage verifying CITY is named as an additional insured. Insurance documents must be submitted ten (10) days prior to expiration.

F. Financial Statements: The ORGANIZATION must submit financial statements for the most recent two (2) years. Audited financial statements are preferred.

Financial statements must include, at a minimum:
a. Balance Sheet
b. Income Statement
c. Statement of Cash Flows
d. Footnotes to the Financial Statements
e. A copy of the Certified Public Accountant's opinion regarding the financial statements submitted
f. A copy of the current annual report (if available)
g. A discussion of contingent liabilities or other known financial risks.

G. Scope of Financial Statements: The financial statements must pertain to the specific business unit(s) or division responsible for the execution of the agreement.
a. If a division of a parent organization is responsible for the work and the parent organization is financially accountable for its operations, the parent organization’s audited financial statements may suffice, provided legal documentation is submitted to confirm the relationship and financial responsibility.
b. If the division or subsidiary performing the work is not financially supported by the parent organization, audited financial statements of the parent organization will not be considered sufficient. In such cases, a

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written supplement from the parent organization’s CPA firm, addressing the subsidiary's financial standing, must be provided.

H. Performance Bond: As further evidence of financial responsibility, the ORGANIZATION must submit a performance bond or certified check in the amount of $3,000,000 with the proposal. Failure to submit this bond or certified check, made payable to the “City of Santa Fe Springs,” may result in rejection of the proposal as non-responsive.
a. The performance bond serves as a guarantee that all provisions of the AGREEMENT will be fulfilled.
b. Bonds or certified checks will be returned to unsuccessful proposers upon award of the AGREEMENT by the CITY.
c. The performance bond must be issued by a corporate surety licensed and authorized to do business in the State of California.

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EXHIBIT C - ORGANIZATION’S RESPONSIBILITIES
A. ORGANIZATION will, at its own expense, make improvements to Lake Center Athletic Park and the Santa Fe Springs Athletic Fields that are listed in the proposal submitted by ORGANIZATION no less than $3,606,886 (Exhibit “D”).

B. ORGANIZATION must obtain and provide proof of required health permits to operate and handle food from concession stand/kitchen.

C. ORGANIZATION shall follow all local, county, and State health guidelines for indoor and outdoor sports activities, to help stop the spread of illnesses, viruses, and communicable diseases.

D. ORGANIZATION is responsible for regulating the conduct of its staff, board members, coaches, instructors, players, and parents while using the SUBJECT FACILITIES.

E. ORGANIZATION agrees that in order to ensure a safe sports program and to protect participants, the ORGANIZATION will conduct criminal background checks at the ORGANIZATION’S expense on all volunteers, 18 years and older, who will be in a position to supervise youth under 18 years of age or vulnerable adults.

ORGANIZATION also agrees that failure of an individual to submit to a required criminal background check will result in prohibiting said individual from coaching and/or supervising children or vulnerable adults. ORGANIZATION agrees to make every effort to prevent an individual with a history of dangerous criminal behavior from having contact with children or vulnerable adults who are participating in the League.

F. ORGANIZATION will provide completed City Volunteer Applications for any volunteer that participates in renovation projects or performs any type of work.

G. ORGANIZATION is responsible for providing and maintaining all necessary sports equipment.

H. The ORGANIZATION, at their expense, will also maintain any additional equipment such as PA systems and scoreboards, digital screens, netting, or fencing.

I. Any documents, photo copies, or scans, must be done on ORGANIZATION equipment and at the ORGANIZATION'S expense.

J. The ORGANIZATION will manage all aspects of their events, including registration, staffing, supervision, and, if required by the CITY, security.

K. The ORGANIZATION will ensure that all events comply with CITY regulations and policies.

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L. The ORGANIZATION will operate a youth recreation-based baseball league softball league, that has an “Everyone Plays” philosophy, on an annual basis and that prioritizes residents of Santa Fe Springs.

M. The ORGANIZATION will offer a resident discount to ensure affordability for local participants of the youth recreation-based softball league.

N. ORGANIZATION will manage all aspects of the program, including league marketing, registration, coaching, training, league operations, and daily field preparation at their own expense.

1. Daily field preparation includes, but is not limited to, chalking and watering the fields.

O. The ORGANIZATION will operate an adult slow pitch recreation-based softball league on a year-round basis that prioritizes residents of Santa Fe Springs.

P. The ORGANIZATION will share 30% the revenue of adult sports non-collegiate registration with the CITY, beginning in calendar year 2026. Payments will be made to the CITY on an annual basis.

Q. The ORGANIZATION is responsible for post-event cleanup, ensuring the SUBJECT FACILITIES is left in good condition.

R. Any ORGANIZATION mail shall be made to the ORGANIZATION's PO Box, or headquarter mailing address.

S. ORGANIZATION shall provide the personnel necessary to supervise and conduct the activities as set forth in this AGREEMENT at the SUBJECT FACILITIES, and shall furnish and supply any and all equipment and material, which may be necessary for such activities conducted at the SUBJECT FACILITIES.

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EXHIBIT D – MAINTENANCE, INSPECTION, IMPROVEMENTS, AND SIGNAGE

MAINTENANCE
A. ORGANIZATION, at their own expense, will renovate Fields #1, #2, and #3 at Lake Center Athletic Park and Field #1 and #2 and the Santa Fe Springs Athletic Fields.

This renovation includes, but is not limited to:
a. Fraise mowing
b. Leveling surfaces
c. Adding topsoil
d. Upgrading irrigation controllers, lines, and sprinklers e. Installing home plates and base anchors
f. Adding soil amendments
g. Adding fertilizer
B. In addition to the field renovations, En Fuego Kids plans to upgrade certain amenities at their own expense, including:
a. Installing new padding on the outfield fencing
b. Replacing chain-link fence with netting
c. Upgrading the existing sound equipment
C. Where irrigation controllers are cellular based, the CITY will pay for the monthly cellular costs.

D. ORGANIZATION agrees to provide structural engineer drawings of improvements made to SUBJECT FACILITIES, at ORGANIZATION’s expense.

E. The CITY will provide large dumpster bins for green waste disposal and will handle all green waste disposal.

F. ORGANIZATION is responsible for regular maintenance activities that will include field upkeep and trash collection in dugouts, concourses, and bleacher areas.

G. ORGANIZATION is responsible repairing or replacing any equipment, or amenities that they have repaired or replaced, including but not limited to:
a. Irrigation clocks
b. Netting
c. Fencing
d. Scoreboards
H. Ongoing Maintenance Tasks performed by ORGANIZATION at their expense:
a. Mowing
i. Frequency: Mow the grass 6 times per week.
ii. Height: Maintain the grass height between 0.5 to 2 inches, adjusting based on the specific type of grass and weather conditions. iii. Equipment: Use commercial-grade front throw reel mowers with sharp blades to ensure a clean cut and prevent damage to the grass.

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These mowers should be dedicated exclusively to this facility to ensure consistent quality and minimize wear and tear.
b. Edging and Trimming:
i. Edging: Edge the grass along the infield, base paths, and warning tracks weekly to maintain clean, defined borders.
ii. Trimming: Trim around fences, dugouts, and other obstacles to ensure uniform grass height and appearance.
iii. Equipment: Dedicated commercial blade edger with a metal blade. c. Irrigation
i. Frequency: Water the grass 2-6 times per week, depending on weather conditions and soil moisture levels.
ii. Irrigation Controller Maintenance: Inspect and maintain the irrigation system regularly to ensure even coverage and prevent overwatering or dry spots.
d. Fertilization:
i. Schedule: Apply a balanced, slow-release fertilizer 3-5 times per year, with adjustments based on soil tests and seasonal needs. ii. Application: Evenly distribute the fertilizer across all fields to promote consistent growth and color.
iii. Nutrient Monitoring: Conduct soil tests twice a year to monitor nutrient levels and adjust the fertilization plan as needed. iv. Safety: Ensure that any fertilizers used are safe for use on school grounds and meet all local and state regulations regarding the application of chemicals in areas frequented by children. e. Aeration and Overseeding
i. Aeration: Perform core aeration a minimum of 4 times a year to reduce soil compaction and improve water and nutrient penetration.

We recommend to aerate minimum 4- times per year and apply the fertilizer right after.
ii. Overseeding: Overseed the fields annually with winter rye grass in the fall to ensure a thick, healthy turf and fill in any bare or thin spots. f. Pest and Weed Control:
i. Weed Management: Apply pre-emergent and post-emergent herbicides as needed to control weeds. Regularly inspect the fields for weed growth and remove any persistent weeds manually. ii. Pest Control: Monitor the fields for signs of pest infestations. Apply appropriate pesticides as necessary, following all safety guidelines and environmental regulations.
iii. Fertilizer and Fungicide applications should be implemented monthly. Fertilizers can be granular or liquids. Fungicides are based on any diseases identified in the turf.
iv. Safety: All pesticides and herbicides used must be approved for use on school properties, ensuring they are safe for children and meet all relevant safety standards.
g. Repairs and Renovations:
i. Sod Replacement: Replace damaged or dead grass areas with new sod as needed.

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ii. Topdressing: Apply a topdressing mix of sand and soil to level out uneven areas and improve drainage.
h. Quality Assurance:
i. Conduct weekly inspections of the fields to assess grass health, growth, and overall field conditions.
ii. Maintain records of all maintenance activities, including mowing, fertilization, irrigation, and pest control.
iii. Provide quarterly reports detailing the status of the grass, any issues encountered, and the actions taken to address them.
i. Concession Stand Operations:
i. EnFuegoU will operate the concession stand during the fall recreation baseball program, when Metro Little League is not using the concession stand.

I. ORGANIZATION shall be responsible for all damages or injury to property or equipment caused by ORGANIZATION, its agents, employees, volunteers, participants and/or any other individual at the SUBJECT FACILITIES during ORGANIZATION’s use of the SUBJECT FACILITIES.

J. All maintenance such as field preparation to include lining of the fields, marking of the fields and setup of temporary equipment will be performed by ORGANIZATION.

K. ORGANIZATION is responsible for the SUBJECT FACILITIES being free of trash and/or debris caused by group usage upon conclusion of each day's use.

L. ORGANIZATION is responsible for the daily maintenance and cleaning of the storage area, office, and concession area (including snack bar & kitchen).

M. ORGANIZATION is required to report any damage to persons or property or acts of vandalism to CITY immediately. Any equipment that is owned by ORGANIZATION shall be maintained by the ORGANIZATION at the ORGANIZATION'S expense. Any equipment that is owned by the CITY shall be maintained by the CITY.

INSPECTION
A. ORGANIZATION and CITY shall conduct a joint safety walk to inspect the SUBJECT FACILITIES prior to each use by ORGANIZATION to ensure that it is free from any defects and/or hazards that may pose a danger to participants, spectators and/or any other person who is at the SUBJECT FACILITIES as part of ORGANIZATION’s use of the SUBJECT FACILITIES. ORGANIZATION shall immediately notify CITY of any defect or hazard identified so that CITY has sufficient time to warn of the defect or hazard and/or remediate the defect or hazard prior to ORGANIZATION’s use of the SUBJECT FACILITIES. ORGANIZATION agrees that should it fail to conduct any such inspection and/or fail to timely notify CITY of any defect or hazard identified, ORGANIZATION shall be solely

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responsible for any damage or injury, whether to persons or property, arising from the defect or hazard.

B. CITY shall have the right to enter the SUBJECT FACILITIES utilized hereunder as needed. However, CITY’s exercise of the right to enter shall not create any duty on the part of CITY to inspect the SUBJECT FACILITIES for defects or hazards under subsection A above.

IMPROVEMENTS
A. Outside of the scope of the proposal (Exhibit “H”), the removal, alteration, or addition to any facility or grounds must be approved and performed by CITY. This shall include any proposed changes that would alter the design or appearance of the existing landscape of the SUBJECT FACILITIES. No trees, shrub, or ground covers shall be planted, trimmed or removed without written consent from CITY.

B. Any requests to modify or improve park fields and facilities shall be submitted for approval to the Department of Parks and Recreation, at least sixty (60) days prior to the date of any proposed changes.

C. Assistance by ORGANIZATION, its agents, employees, or its participants with any such removal, alteration, addition, or painting shall be solely at the discretion and with prior written consent of CITY.

D. Nothing in this section shall be interpreted as prohibiting the normal maintenance of the SUBJECT FACILITIES by ORGANIZATION as specified herein.

E. All alterations and additions to the SUBJECT FACILITIES or surrounding grounds shall be the property of CITY.

SIGNAGE
No signs shall be raised on the SUBJECT FACILITIES described herein unless prior written approval is obtained from CITY. Such a request for approval shall be directed to the Department of Parks and Recreation. Any banners that are damaged, vandalized, or outdated (dates have passed), must be removed by ORGANIZATION in a timely manner.

Temporary reservation of parking spaces is allowed but must be monitored by ORGANIZATION. Any temporary signage must be neat, clean, and free of any wear and tear or vandalism.

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EXHIBIT E – CONDITIONS OF EQUIPMENT USE
A. Equipment:
a. ORGANIZATION may utilize a CITY owned John Deere 2653B PrecisionCut Mower, an edger, drag mat, and related accessories for the purpose of maintaining the SUBJECT FACILITIES.

B. Use Period:
a. The use period of use shall term of the AGREEMENT.

C. Maintenance and Operation:
a. ORGANIZATION shall not remove, alter, disfigure or cover up any numbering, lettering, or insignia displayed upon the equipment, and shall see that the equipment is not subject to careless, unusually or needlessly rough usage. b. CITY shall, at their own expense, maintain the equipment and its appurtenances in good repair and operative condition, and return it in such condition.

D. Repairs:
a. The expense of all repairs made during ORGANIZATION’s use of said equipment, including labor, material, parts and other items shall be paid in equal shares by the ORGANIZATION and CITY.

E. Operators:
a. All users and operators shall be competent, properly trained and employees of the ORGANIZATION.

F. Disclaimer of Warranties:
a. CITY, BEING NEITHER THE MANUFACTURER, NOR A SUPPLIER, NOR A

DEALER IN THE EQUIPMENT, MAKES NO WARRANTIES, EXPRESS OR

IMPLIED, AS TO ANY MATTER WHATSOEVER, INCLUDING, WITHOUT

LIMITATION, THE CONDITION OF THE EQUIPMENT, ITS

MERCHANTABILTIY, ITS DESIGN, ITS CAPAAGENCY, ITS

PERFORMANCE, ITS MATERIAL, ITS WORKMANSHIP, ITS FITNESS FOR

ANY PARTICULAR PURPOSE, OR THAT IT WILL MEET THE

REQUIREMENTS OF ANY LAWS, RULES, SPECIFICATIONS, OR

CONTRACTS WHICH PROVIDE FOR SPECIFIC APPARATUS OF SPECIAL METHODS. CITY FURTHER DISCLAIMS ANY LIABILITY WHATSOEVER

FOR LOSS, DAMAGE OR INJURY TO ORGANIZATION OR THIRD PARTIES

AS A REUSLT OF ANY DEFECTS, LATENT OR OTHERWISE, IN THE EQUIMENT. ORGANIZATION ACCEPTS THE EQUIPMENT “AS IS”. CITY

SHALL NOT BE LIABLE IN ANY EVENT TO ORGANIZATION FOR ANY

LOSS, DELAY, OR DAMAGE OF ANY KIND OR CHARACTER RESULTING

FROM DEFECTS IN, OR INEFFICIENCY OF, EQUIPMENT HEREBY,
LEASED OR ACCIDENTAL BREAKAGE THEREOF.

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G. Indemnity:
a. ORGANIZATION shall indemnify, defend, and hold harmless CITY, its officers, officials, employees, volunteers, and agents from and against any and all causes of action, claims, liabilities, obligations, judgments, losses, costs, expenses, or damages, including liability for injuries or illnesses to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with ORGANIZATION’s use of equipment, unless solely caused by the gross negligence or willful misconduct of CITY, its officers, officials, employees, volunteers, or agents. In the event CITY indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from ORGANIZATION’s use of the equipment, ORGANIZATION shall provide a defense to the CITY indemnitees, or at the CITY’s option, reimburse the CITY indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

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EXHIBIT F – PAYMENT AND PERFORMANCE BOND
A. Payment and performance bonds:

Within the time period set forth in the contract documents and prior to commencing the work on the project, the ORGANIZATION shall file with the CITY good and sufficient labor and material payment bond and performance bond in the amount of one hundred percent (100%) of the contract sum covering performance of the work other than the professional design services portion of the work. The performance bond and payment bond shall be in the form required by the contract documents. The amounts of the payment bond and performance bond shall be increased as, when and in the amount of any change orders that are executed increasing the contract sum, the ORGANIZATION shall, upon request by the CITY, provide evidence of such increases. Should the payment bond or performance bond or any surety on such bond become or be determined by the CITY to be insufficient, it shall be replaced within ten days by a bond that fully complies with the requirements of this paragraph. No further payments to the ORGANIZATION for the work performed shall be made or due until the ORGANIZATION has fully complied with the requirements of this paragraph.

B. Other provisions and requirements
a. Duration. The payment bond shall remain in effect until acceptance of the work and payment of all stop notices and claims by the ORGANIZATION or the subcontractors, of any tier, have been satisfied. The performance bond shall remain in effect and assure faithful performance of all the ORGANIZATION’s obligations under the contract documents, including, without limitation, all obligations that survive final completion or termination, such as, but not limited to, the ORGANIZATION’s warranty, commissioning, and indemnity obligations.
b. Surety. At the time the AGREEMENT is signed and at all times thereafter until final payment has been made by the CITY, the surety on the payment and performance bond shall be an admitted surety and the surety on the performance bond shall be licensed in the State of California, in good standing with the California Department of Insurance, and having an AM Best Insurance Rating of not less than A-VI.
c. Premiums. The premiums for all bonds are included in the contract sum and shall be paid by the ORGANIZATION. It is California law that the premium (cost) of the bond should appear in the right-hand corner of the original bond, so the obligee knows the true cost of the bond.
d. Obligee. The payment bond and performance bond shall each name the CITY as obligee. This can be a requirement if the CITY is paying for the subcontract bonds, which is usually not the case.
e. No exoneration. Changes, change orders, unilateral change orders, field orders, modifications and adjustments to the contract sum or contract time shall in no way release or exonerate the ORGANIZATION or its surety from their obligations, and notice thereof shall be waived by the surety. The foregoing provision shall be included in the terms of the payment bond, performance bond and any bonds obtained by the subcontractors.

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f. Communications. The CITY shall have the right to communicate with the ORGANIZATION’s sureties with respect to matters that are related to the ORGANIZATION’s performance of its obligations under the contract documents. The ORGANIZATION shall be provided with a copy of all such written communications. Such communications shall not create, or be interpreted as creating, any contractual relationship between the CITY and the surety. The name, address and phone number of the surety contact should be required in the bond; this makes communication easier for the obligee and to know how to submit a claim.
g. No limitation. The requirements shall be without limitation to any other obligations the ORGANIZATION may have under applicable law to provide bonding for the benefit of and to assure payment to the subcontractors or subconsultants performing the work for the project.

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EXHIBIT G – PROPOSED SITE PLAN

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EXHIBIT H – PROPOSAL FROM EN FUEGO KIDS
EXHIBIT H – PROPOSAL FROM ENFUEGOU

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EXHIBIT I – JOINT USE AGREEMENT WITH LITTLE LAKE CITY SCHOOL

DISTRICT

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ITEM # 12

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Maricela Balderas, Director of Community Services
Ed Ramirez, Community Services Manager
SUBJECT: REPLACEMENT OPTIONS FOR THE SANTA FE SPRINGS ORANGE

MURAL (BOX CAR) AT HERITAGE PARK
DATE: October 15, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Select a replacement option for the Santa Fe Springs Oranges Art Mural; and 2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The estimated cost for this projected can range from $6,000 - $45,800 depending on the replacement selection approved by City Council. The FY 2024-25 Adopted Budget for the Public Arts and Art Education Program – Contractual Services (Account No. 10511001- 542050) includes the necessary funding for this project.

BACKGROUND
The refrigerated box car was an important railroad innovation of the 1890’s. It played a pivotal role in California’s economic development in agriculture allowing for citrus to be shipped without spoilage to eastern markets. The refrigerated boxcar (boxcar), is a permanently installed train exhibit at Heritage Park. The train exhibit includes a restored steam locomotive, boxcar, caboose and train depot telling the story of the Santa Fe Railroad in the City’s history.

In February of 1995, a proposed artwork depicting a pastoral scene of orange groves with a background of mountainous terrain and an image of Heritage Park’s windmill pump CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024

REPLACEMENT OPTIONS FOR THE SFS ORANGE MURAL (BOXCAR) AT

HERITAGE PARK

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house was approved by City Council. The approved art concept was created to replicate how product was promoted while being transported by train back in those days. The mural was painted on the east-facing side of the boxcar promoting a fictional product called “Santa Fe Springs Oranges” by Mary McMenamin in the amount of $30,000. Since that time, the Santa Fe Springs Oranges mural had only undergone minor touch-ups in the late 1990’s and a full restoration in 2007 totaling $26,800. The artwork had not be wellmaintained since 2007.

In 2021, staff conducted a public art assessment survey with the services of Silverlake Conservation to create a maintenance and conservation plan of all arts pieces within the Heritage Arts in Public Places Program. It was determined that the Santa Fe Springs Oranges mural was in dire condition with approximately 40-50% of the mural cracking, peeling, and faded. Furthermore, during this assessment it was determined that the structural integrity of the entire boxcar was no longer safe due to deterioration from termite damage and dry rot leaving no other option but to remove the entire boxcar from the exhibit or seek alternative options to mitigate the issue.

In February 2022, the Public Works Department found an alternate option with a contractor who could build a replica of the boxcar and refresh the entire train depot exhibit.

City Council approved the project with a total cost of $200,000 using funds from the California Natural Resources Agency and the City’s Public Art Fund. The project included the painting of the steam locomotive, caboose, complete demolishment and rebuilding of the exterior and interior of the boxcar, and painting of the entire body of the boxcar. The cost did not include the re-painting of the mural located on the east side of the box car.

With the permanent demolishment of the boxcar and the removal of the Santa Fe Springs Oranges mural, staff made contact with artist Mary McMenamin, in accordance to the California Art Preservation Act (CAPA). CAPA is a 1979 California law that provides legal protection for artists' moral rights by prohibiting the alteration or destruction of their artwork without their consent or notification. Ms. McMenamin understood the reason for the art mural removal and was appreciative of the notification. During that time, discussion ensued with both with the Heritage Arts Advisory Committee (HAAC) and Ms.

McMenamin on the opportunity to replicate the mural and re-install.

At the October 25, 2022 HAAC meeting, Artist Mary McMenamin presented a proposal to re-create the original Santa Fe Springs Oranges mural digitally since she is no longer physically able to paint large-scale murals. The digital format would then be printed and installed on the boxcar using a vinyl wrap. This prompted a difficult discussion amongst HAAC members having mixed views on utilizing a vinyl wrap versus a painted mural.

Ultimately resulting in a lengthy delay and debate on how the mural should be replaced and the cost associated with the project.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024

REPLACEMENT OPTIONS FOR THE SFS ORANGE MURAL (BOXCAR) AT

HERITAGE PARK

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ANALYSIS
At the March 26, 2024 HAAC meeting, staff revisited the boxcar mural item and identified three options for staff to obtain estimate costs for City Council’s review and approval. The options are as follows with estimated costs:

Option #1 – Estimated Total Project Cost: $6,000
a. Do not commission original artist Mary McMenamin and do not recreate the Santa Fe Springs Oranges mural digitally using a vinyl wrap.
b. Replace and re-create exhibit information kiosk to include timeline of the history of the boxcar, the original boxcar installation, mural installation, and the rebuilding of the boxcar. The new kiosk will include photos and an image of the original art mural.
c. Preserve the boxcar in its current condition, post re-construction, reducing long term art maintenance.

Option #2 – Estimated Total Project Cost Range: $16,500.00 - $45,800 a. Identify and commission a new artist to create new concept mural to be painted on the box car (this will require further discussion to identify new art mural concept). b. Decommission the “Santa Fe Springs Oranges” Mural from the Heritage Arts in Public Places Program.
c. Replace and re-create exhibit information kiosk to include timeline of the history of the boxcar, the original boxcar installation, mural installation, and rebuilding of the box car. The new kiosk to include photos and an image of the original art mural.

Option #3: - Estimated Total Project Cost: $42,500
a. Commission original artist Mary McMenamin to recreate mural digitally. b. Print digital mural recreated by Mary McMenamin and vinyl wrap the boxcar. c. Replace and re-create exhibit information kiosk to include timeline of the history of the boxcar, the original boxcar installation, mural installation, and rebuilding of the box car.

ENVIRONMENTAL
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024

REPLACEMENT OPTIONS FOR THE SFS ORANGE MURAL (BOXCAR) AT

HERITAGE PARK

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ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐

DISCUSSION
N/A

SUMMARY/NEXT STEPS
The selected option by City Council will support the mission of the Heritage Arts in Public Places Program in expanding the opportunity for residents and visitors to experience artistic, historic, and cultural aspects of Santa Fe Springs.

Upon City Council’s selected replacement option, City staff will coordinate and schedule the project for completion. If the replacement option selected by City Council includes the commissioning of a new artist, City staff will meet with the HAAC to identify new mural concepts and return to City Council for final approval of the selected mural.

ATTACHMENT(S):

None
FOR ITEM NO. 13, PLEASE SEE ITEM NO. 19
ITEM # 14

CITY OF SANTA FE SPRINGS

PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance & Administrative Services SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC

FINANCING AUTHORITY (PFA)
DATE: October 15, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
None.

BACKGROUND/DISCUSSION
The Santa Fe Springs Public Financing Authority (PFA) is a City entity that has periodically issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the PFA.

Consolidated Redevelopment Project 2006-A Tax Allocation Bonds Financing proceeds available for appropriation at 9/30/2024 None Outstanding principal at 9/30/2024 $25,019,785
Bond Repayment
The former Community Development Commission (CDC) issued a number of tax allocation bonds before it was dissolved by State law effective February 1, 2012 which are administered by the City acting as Successor Agency under the oversight of the appointed Oversight Board. The Successor Agency no longer receives tax increment.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)

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ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

Instead, distributions from the Redevelopment Property Tax Trust Fund (RPTTF) are received based on approved obligations. It is anticipated that sufficient allocations from the RPTTF will continue to be made to the Successor Agency to meet ongoing debt service obligations.

Unspent Bond Proceeds
Under an approved Bond Expenditure Agreement, unspent bond proceeds of the former CDC in the amount of approximately $19 million were transferred to the City in July 2014.

The funds are to be spent in accordance with the original bond documents. The unspent proceeds continue to be a source of funding within the City’s capital improvement program (CIP).
2016 Bond Refunding
In July 2016, the Successor Agency issued its 2016 Tax Allocation Refunding Bonds, which paid off several bond issuances of the former CDC. The bonds were originally issued through the Public Financing Authority and included the 2001 Series A, 2002 Series A, 2003 Series A, the current interest portion of the 2006 Series A, and 2006 Series B bond issuances.
2017 Bond Refunding
In December 2017, the Successor Agency issued its 2017 Tax Allocation Refunding Bonds, which paid off the 2007 Tax Allocation Bonds of the former CDC. The 2007 Bonds were originally issued through the Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The Successor Agency will continue to request sufficient distributions from the RPTTF to make required bond payments through maturity on September 1, 2028.

ATTACHMENT(S):

None.

FOR ITEM NO. 15, PLEASE SEE ITEM NO. 19
ITEM # 16

CITY OF SANTA FE SPRINGS

WATER UTILITY AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY

AUTHORITY (WUA)
DATE: October 15, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
None.

BACKGROUND/DISCUSSION
The Santa Fe Springs Water Utility Authority (WUA) is a City entity that has issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the WUA.

Water Revenue Bonds, 2013
Financing proceeds available for appropriation at 9/30/2024 None Outstanding principal at 9/30/2024 $6,890,000
Water Revenue Bonds, 2018
Financing proceeds available for appropriation at 9/30/2024 None Outstanding principal at 9/30/2024 $395,000
In May 2013 the Water Utility Authority issued the 2013 Water Revenue Bonds in the amount of $6,890,000. The bonds refunded the existing 2003 Water Revenue Bonds CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA)

Page 2 of 2 ends

(issued through the Public Financing Authority) and provided additional funds for water improvement projects in the amount of $2,134,339. The funds were restricted for use on water system improvements. In August 2013 the Water Utility Authority Board appropriated the proceeds for the Equipping Water Well No. 12 Project and all proceeds were since used on this project.

In January 2018 the Water Utility Authority issued the 2018 Water Revenue Bonds in the amount of $1,800,000. The bonds refunded the existing 2005 Water Revenue Bonds (issued through the Public Financing Authority). No additional funds were raised through the issuance of the 2018 Water Revenue Bonds.

The WUA was formed in June of 2009. Water revenue bonds issued prior to this date were issued through the City of Santa Fe Springs Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The WUA budget includes sufficient appropriations and adequate revenues are expected to be collected to meet the debt service obligations associated with the 2013 and 2018 Water Revenue Bonds.

ATTACHMENT(S):

None.

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

FOR ITEM NO. 17, PLEASE SEE ITEM NO. 19
FOR ITEM NO. 18, PLEASE SEE ITEM NO. 19
ITEM # 19

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Fernando N. Muñoz, CMC, Acting City Clerk

SUBJECT: MINUTES OF THE SEPTEMBER 17, 2024 CITY COUNCIL MEETINGS DATE: October 15, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the minutes as submitted.

FISCAL IMPACT
N/A

BACKGROUND
Staff has prepared minutes for the following meeting:
 Council Meeting of September 17, 2024.

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024 Minutes of the Regular Council Meetings Page 2 of 2
N/A
ATTACHMENT(S):

A. September 17, 2024 Meeting Minutes
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

APPROVED:

MINUTES OF THE REGULAR MEETINGS OF THE

CITY COUNCIL
September 17, 2024

CALL TO ORDER
Mayor Sarno called the meeting to order at 6:00 p.m.

ROLL CALL
Members present: Councilmembers/Directors: Martin, Rodriguez, Zamora, Mayor Pro Tem/Vice Chair Rounds, and Mayor/Chair Sarno.

MEMBERS ABSENT: None

INVOCATION
Cindy Jarvis led the invocation.

PLEDGE OF ALLEGIANCE
Members of the Youth Leadership Committee led the pledge of allegiance.

INTRODUCTIONS
Mayor Sarno introduced the following representatives from the Chamber of Commerce:

1. Karen Lomas – Financial Advisor from Principal Financial

2. Lina Ariza – Broker/Owner from CMB Real Estate & Home Loans

3. Nico Shubin – Serv-Wel Disposal & Recycling

4. Kathie Fink – SFS Chamber CEO

PRESENTATIONS

1. YOUTH LEADERSHIP ADVISORY COMMITTEE UPDATE
(PARKS & RECREATION)

2. HISTORICAL & COMMUNITY PRESERVATION ADVISORY COMMITTEE UPDATE (COMMUNITY SERVICES)

CHANGES TO AGENDA
None

PUBLIC COMMENTS
None

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
City Manager, René Bobadilla provided a brief presentation on the following items: 1) the City receiving a grant award shared among 13 cities that will connect bus routes along the I-605 Corridor, and 2) an update on the upcoming Relay for Life Event.

Minutes of the September 17, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 2 ends

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL

Such approval will also waive the reading of any ordinance.

PUBLIC FINANCING AUTHORITY

3. MINUTES OF THE AUGUST 22, 2024 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

4. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

5. MINUTES OF THE AUGUST 22, 2024 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

6. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

7. MINUTES OF THE AUGUST 22, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:

Minutes of the September 17, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 3 ends

1) Approve the minutes as submitted.

SUCCESSOR AGENCY

8. MINUTES OF THE AUGUST 22, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

9. MINUTES OF THE AUGUST 22, 2024 ADJOURNED CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

10. REVISED SOCIAL MEDIA POLICY (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the revised City of Santa Fe Springs Social Media Policy; 2) Take such additional, related, action that may be desirable.

11. SECOND READING OF ORDINANCE NO. 1150 – AMENDING SECTIONS 155.091 (USES), 155.093 (DEVELOPMENT STANDARDS), 155.175.2 (USES) AND 155.175.4 (DEVELOPMENT STANDARDS) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING) OF THE SANTA FE SPRINGS MUNICIPAL CODE
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1150:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.091 (USES), 155.093 (DEVELOPMENT STANDARDS), 155.175.2 (USES) AND 155.175.4 (DEVELOPMENT STANDARDS) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING) OF THE SANTA FE SPRINGS MUNICIPAL CODE. 2) Take such additional, related, action that may be desirable.

12. PROFESSIONAL SERVICES AGREEMENT FOR LOCAL HAZARD MITIGATION

PLAN UPDATE (FIRE)
RECOMMENDATION: It is recommended that the City Council:

Minutes of the September 17, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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1) Approve the Professional Services Agreement with Jacob Green & Associates and allocate $74,760 for the General Fund to update the City’s Local Hazard Mitigation Plan; and
2) Take such additional, related, action that may be desirable.

13. AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSALS (RFP) FOR THE

PARKS, RECREATION, AND COMMUNITY SERVICES MASTER PLAN
(PARKS & RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize staff to advertise the Request for Proposals (RFP) for the development of the Parks, Recreation, and Community Services Master Plan, in accordance with the proposed bid schedule; and
2) Take such additional, related, action that may be desirable.

14. RESOLUTION NO. 9929 – ESTABLISHING THE CITY’S MAXIMUM CONTRIBUTION

OF MISCELLANEOUS AND SAFETY EMPLOYEES UNDER THE PUBLIC
EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT (CITY MANAGER) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9929, establishing the City’s maximum contribution to medical insurance premiums under the Public Employees’ Medical and Hospital Care Act.

Mayor Sarno requested Item No. 15 be considered separately.

It was moved by Councilmember Martin, seconded by Councilmember Zamora, to approve the consent calendar without Item No. 15, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

15. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SANTA FE

SPRINGS AND OLIVAREZ MADRUGA LAW ORGANIZATION, LLP (CITY MANAGER) RECOMMENDATION: It is recommended that the City Council:
1) Approve the “Professional Services Agreement Between The City of Santa Fe Springs and Olivarez Madruga Law Organization, LLP (“OMLO”)” to act as the City Attorney on behalf of the City of Santa Fe Springs (“City”).

Minutes of the September 17, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 5 ends

Pursuant to Government Code Section 84308 Councilmember Joe Angel Zamora recused himself. In the previous 12 months, he received campaign contribution in excess of $250 from the contracting party.

City Manager, René Bobadilla provided a brief presentation on Item No. 15.

It was moved by Councilmember Rodriguez, seconded by Mayor Pro Tem Rounds, to approve the “Professional Services Agreement Between The City of Santa Fe Springs and Olivarez Madruga Law Organization, LLP (“OMLO”)” to act as the City Attorney on behalf of the City of Santa Fe Springs (“City”), by the following vote:

Ayes: Martin, Rodriguez, Rounds, Sarno
Nayes: None

Absent: None
Recused: Zamora

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
Councilmember Martin appointed Milana Ruiz to the Youth Leadership Committee.

Mayor Sarno appointed Albert Martinez to the Parks & Recreation Committee.

COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Zamora reported on attending a Council of Governments Event on Catalina Island on September 11, 2024 which covered topics such as Measure A. He also attended a Contract Cities event in Oceanside, CA.

Councilmember Rodriguez spoke about attending the Council of Governments and Contract Cities conferences where the topics discussed included homelessness and resources for low-income residents. Lastly, she promoted the upcoming Relay for Life event and welcomed the OMLO Law Group.

Councilmember Martin also spoke about her attending the Council of Governments and Contract Cities conferences. She welcomed the OMLO Law Group and encouraged residents to vote.

Mayor Pro Tem Rounds welcomed the OMLO Law Group and talked about the fire event earlier in the evening. He invited everyone to attend the Relay for Live event.

Mayor Sarno welcomed the OMLO Law Group and also promoted the upcoming Relay for Life event.

ADJOURNMENT
Mayor Sarno adjourned the meeting at 6:39 p.m.
_____________________
Jay Sarno
Mayor
Minutes of the September 17, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 6 ends

ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
ITEM # 20

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Fernando N. Muñoz, CMC, Acting City Clerk

SUBJECT: APPOINTMENT OF REPRESENTATIVE TO THE GREATER LOS

ANGELES COUNTY VECTOR CONTROL DISTRICT BOARD OF

TRUSTEES
DATE: October 15, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Appoint Mayor Pro Tem Rounds as the Santa Fe Springs representative to the Board of Trustees of the Greater Los Angeles County Vector Control District for a term of 4 years beginning in January 2025.

FISCAL IMPACT
N/A

BACKGROUND
The Greater Los Angeles County Vector Control district has notified us that the City’s current representative – Mayor Pro Tem Rounds – term is set to expire on January 6, 2025. The City Council will need to appoint a new trustee to fill a 2- or 4-year term commencing on January 6, 2025. The representative appointed to the Board of Trustees must be a resident of the City of Santa Fe Springs.

Once appointed, the representative cannot be removed at-will by the appointing city or county. The representative will serve until the expiration of his/her term unless he/she resigns, vacates the office due to absences, or is no longer a voter and resident within the respective county or city of the appointing body.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024

Page 2 of 2 ends

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):

A. Letter from the Greater Los Angeles County Vector Control District B. Excerpt from California Health and Safety Code – Section 2022 ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

ITEM # 21

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Gus Hernandez, Director of Parks & Recreation

SUBJECT: RESOLUTION NO. 9932 – DESIGNATING THE CITY OF SANTA FE

SPRINGS AS A PURPLE HEART CITY
DATE: October 15, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Adopt the attached resolution designating the City of Santa Fe Springs as a Purple Heart City, in recognition of the sacrifices made by members of the U.S.

Armed Forces who have been wounded or killed in action while serving their country; and
2) Take such additional, related action that may be desirable.

FISCAL IMPACT
There is no direct fiscal impact. Minor costs may arise for signage, which will be addressed in future budget discussions.

BACKGROUND
The Purple Heart is a United States military decoration awarded to those wounded or killed in battle. Established by General George Washington in 1782 as the Badge of Military Merit, it remains a symbol of honor for service members who have made extraordinary sacrifices.

In 1932, the Military Order of the Purple Heart was formed to foster goodwill among combat-wounded veterans and provide services to all veterans and their families. In 2012, the State of California became the first to declare itself a "Purple Heart State," acknowledging the contributions of California veterans.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024

Page 2 of 3 ends

Several cities across the state and country have honored their veterans by designating themselves as Purple Heart Cities. This action recognizes the courage and sacrifice of service members who have suffered in combat, strengthening ties between the city and its veteran community.

ANALYSIS
Designating Santa Fe Springs as a Purple Heart City will strengthen its support for veterans and reflect the community's respect for military personnel. The Military Order of the Purple Heart will provide signage, with no financial obligations beyond optional future recognition events.

ENVIRONMENTAL
There is no environmental impact associated with this action.

DISCUSSION
Becoming a Purple Heart City will honor the sacrifices of local veterans and align with the City's goals of supporting military personnel and veterans. It opens opportunities for future collaborations with veterans’ organizations.

SUMMARY/NEXT STEPS
Upon approval, the resolution will be filed with the Military Order of the Purple Heart, and the City will move forward with publicizing the designation and installing signage.

ATTACHMENT(S):

A. Resolution No. 9932
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

APPROVED:

ITEM NO.:

RESOLUTION NO. 9932

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,

CALIFORNIA, DESIGNATING THE CITY OF SANTA FE SPRINGS AS

A PURPLE HEART CITY
-------------
WHEREAS, the City of Santa Fe Springs has great admiration and the utmost gratitude for all the men and women who have selflessly served their country and this community in the U.S. Armed Forces; and
WHEREAS, the Purple Heart is awarded to members of the U.S. Armed Forces who are wounded by an instrument of war in the hands of the enemy, or posthumously awarded to the next of kin in the name of those who are killed or die of wounds received in action; and
WHEREAS, in 1782, the Purple Heart was first established by then General and Commander-in-Chief of the Continental Army, George Washington as the Badge of Military Merit to be awarded to any soldier, regardless of rank, who performed a singularly meritorious action; and
WHEREAS, in 1932, the Military Order of the Purple Heart was formed for the protection and mutual interest of all who have received the distinguished award; their mission being to foster an environment of goodwill and camaraderie among combat wounded veterans, promote patriotism, support necessary legislative initiatives, and provide services to all veterans and their families; and WHEREAS, on April 12, 2012, the State of California became the first state to designate itself a “Purple Heart State,” in recognition of the sacrifices of Californian veterans, especially those who were wounded or killed in the line of duty with a declared enemy of the United States of America; and
WHEREAS, the City of Santa Fe Springs and its citizens wish to honor and thank the City’s veterans who have been wounded or killed in the line of duty for their selfless sacrifice to the United States of America, the State of California, and the City of Santa Fe Springs.

NOW, THEREFORE, BE IT RESOLVED THAT THE THE CITY OF SANTA FE SPRINGS HEREBY:

1. The above recitals are true and correct and made part of this Resolution; and

2. The City of Santa Fe Springs hereby venerably proclaims its designation as a Purple Heart City by the Military Order of the Purple Heart and is honored to carry this title in tribute to all our service personnel serving at home and abroad; and

3. The City Clerk shall attest and certify to the passage and adoption of this resolution, and it shall become effective immediately upon this approval.

Attachment A
APPROVED:

ITEM NO.:

Passed, approved and adopted this 15th day of October 2024.

____________________________
Jay Sarno, Mayor

ATTEST:
___________________________
Fernando Muñoz, CMC, Deputy City Clerk

ITEM # 22

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Cuong Nguyen, Director of Community Development

SUBJECT: SECOND READING OF ORDINANCE NO. 1146 – TO AMEND SECTIONS 155.003 (DEFINITIONS), 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM), 155.526
(COMPREHENSIVE SIGN PROGRAM REQUIREMENT FOR UNIFIED
DEVELOPMENTS), 155.527 (WINDOW DISPLAYS), 155.536 (SIGN GUIDELINES), AND ADD SECTION 155.537 (STATIC POSTER
BILLBOARD CONVERSION PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE.

DATE: October 15, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Adopt Ordinance No. 1146:

FISCAL IMPACT:

N/A
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024 Ordinance No. 1146 – Poster Billboard Conversion Program

Page 2 of 2 ends

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

BACKGROUND:

The proposed ordinance will not only clean up the City’s Zoning Code by updating the references from the Director of Planning to the Director of Community Development but also define a poster billboard and establish procedures for the conversion of an existing static poster billboard to an electronic poster billboard. Staff recommends the proposed ordinance (Attachment A, Exhibit A) to define and identify those procedures:
 To amend Section 155.003 to define a poster billboard.  To amend Section 155.519 to update the Director of Planning to the Director of Community Development.
 To amend Section 155.526 to update the Director of Planning to the Director of Community Development.
 To amend Section 155.536 to update the Director of Planning to the Director of Community Development.
 To add Section 155.537 to establish procedures for the conversion of an existing static poster billboard to an electronic poster billboard.

ENVIRONMENTAL
At its October 1, 2024, City Council meeting, the City Council determined that the adoption of Ordinance No. 1146 was exempt from CEQA.

SUMMARY/NEXT STEPS
Ordinance No. 1146 will be effective 30 days after its adoption.

ATTACHMENT
A. Ordinance No. 1146
a. Exhibit A: Amendments to Sections 155.003. 155.519, 155.526, 155.527, 155.536, and 155.537 of Chapter 155 (Zoning) of Title 15 (Land Use) of the Municipal Code of Santa Fe Springs
ORDINANCE NO. 1146

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS TO AMEND SECTIONS 155.003 (DEFINITIONS), 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN
PROGRAM), 155.526 (COMPREHENSIVE SIGN PROGRAM
REQUIREMENT FOR UNIFIED DEVELOPMENTS), 155.527 (WINDOW
DISPLAYS), 155.536 (SIGN GUIDELINES), AND ADD SECTION 155.537 (STATIC POSTER BILLBOARD CONVERSION PROGRAM) WITHIN
TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE.

THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:

SECTION 1. Findings:

1. The Exhibits attached to this Ordinance are each incorporated by reference and made a part of this Ordinance.

2. This Ordinance is to update the City’s Zoning Code by changing references from the Director of Planning to the Director of Community Development. Additionally, it aims to define a "poster billboard" and set procedures for converting existing static poster billboards into electronic ones. The specific amendments involve defining a poster billboard, updating multiple sections to reflect the new director title, and adding a section outlining the conversion process for billboards.

3. The conversion of static billboards to electronic displays provides a flexible and effective way to share messages with the public, including emergency alerts. This transition reduces the use of paper and vinyl, minimizing waste. Although electronic billboards emit light, modern LED technology is energy-efficient and has adjustable dimming features to ensure they remain visually appealing without causing discomfort to drivers or nearby residents.

4. An operating agreement is required for converting a static poster billboard into an electronic billboard. The agreement must include compensation to the City, allow the billboard to display City messages of community interest, and be used for Amber Alerts and emergency disaster communications.

SECTION 2. Amendments:

Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code is hereby amended as provided in Exhibit “A” attached hereto and incorporated herein by reference.

SECTION 3. Environmental Findings and Determination:

This Ordinance is exempt from CEQA because it falls within the common sense exemption, pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382.

These changes will not have a significant effect on the environment.

SECTION 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or of Chapter 155, or any part thereof. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

SECTION 5. The City Clerk shall certify the passage and adoption of this ordinance and shall cause the same to be published in the same manner required by law. This Ordinance shall become effective thirty (30) days from and after its passage.

PASSED and ADOPTED this 15th day of October 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:
________________________________
Jay Sarno, Mayor
ATTEST:
___________________________
Fernando N. Muñoz, CMC, Deputy City Clerk
Exhibit A – Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code
Exhibit A – Zoning Code Amendment
Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Code of Santa Fe Springs
Key:

Normal Text = unmodified Code language
Strikethrough Text = Language from previous draft both parties agree to remove Underline Text = Language from previous draft both parties agree to add Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.003 DEFINITIONS is hereby amended as follows:

BILLBOARD, ELECTRONIC. An off-site sign utilizing digital message technology, capable of changing the static message or copy on the sign electronically. An electronic billboard may be internally or externally illuminated. Electronic billboards shall contain static messages only, and shall not have animation, movement, or the appearance or optical illusion of movement, of any part of the sign structure, design, or pictorial segment of the sign. Each static message shall not include flashing, scintillating lighting or the varying of light intensity. An electronic billboard consists of a digital display area and a sign structure.

BILLBOARD, STATIC. A billboard that does not utilize digital message technology and instead uses "static" print/or pictures, for the advertisement of a business, commodity, service, thing, message, or entertainment conducted, sold, or offered elsewhere than upon the lot on which that sign is located.

BILLBOARD, POSTER. A billboard whose sign face measures no less than two hundred (200) square feet and no more than three hundred (300) square feet (cabinetry and trim excluded).

Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.519 INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM is hereby amended as follows:
(E) Permitted use in the M-2 zone. Subject to the limitations of this sSection, and notwithstanding the provisions of any other sSection of the zoning ordinance, electronic billboards shall be a permitted use in the M-2 zone along the 605 corridor.

Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.519 INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM is hereby amended as follows:
(J) Standards of design.
(5) Screening. All exposed portions of electronic billboards, including backs, sides, under areas, support members and support posts, shall be screened to the satisfaction of the Director of Planning Community Development or designee.

Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.526

COMPREHENSIVE SIGN PROGRAM REQUIREMENTS FOR UNIFIED
DEVELOPMENTS is hereby amended as follows:

A comprehensive sign program shall be prepared for approval by the Director of Planning Community Development for all unified commercial and industrial developments such as shopping centers, business parks, industrial parks and similar developments which are five or more acres in area. The comprehensive sign program shall specify the design criteria including but not limited to sign area allocation per unit or building and shall show the relationship of the individual signs to the buildings and development as a whole.

All signs shall be designed in good taste, have balance and symmetry and be fabricated and installed with high quality workmanship and in accordance with the approved comprehensive sign program.

Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.527 WINDOW DISPLAYS is hereby amended as follows:

Window signs shall not exceed 25% of the window area of the premises served and shall be subject to the sign limitations of the underlying zone except that window signs exceeding said 25% area limitations may be permitted for special sales events provided that approval is granted by the Director of Planning Community Development and that said signs exceeding the area limitations shall be limited to not more than five 14-day periods in any calendar year.

Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.536 SIGN GUIDELINES is hereby amended as follows:

Sign guidelines established by the Director of Planning Community Development shall be considered part of the sign provisions of this cChapter as contained herein. The sign guidelines may be changed or modified from time to time as determined necessary by the Director of Planning Community Development to promote aesthetically pleasing sign usage in the city.

Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.537 STATIC POSTER BILLBOARD CONVERSION PROGRAM is hereby added as follows:
§ 155.537 STATIC POSTER BILLBOARD CONVERSION PROGRAM.
(A) Purpose and Intent. The purpose of this Section is to provide reasonable controls regarding the conversion of certain existing static poster billboards along surface streets in the City to electronic poster billboards. The intent is to allow for modernization of certain existing static poster billboards to electronic poster billboards in exchange for reducing the overall number of static poster billboards with a minimum one to one (1:1) exchange ratio. In no instance is this Section intended to allow for the development of new poster billboards (static or electronic). (B) Location. The conversion of existing static poster billboards along surface streets to electronic poster billboards shall only be permitted where:
1) The sign face is not primarily viewed from a freeway. 2) The existing static poster billboard is located on a commercial or industrial zoned property and is not within one hundred (100) feet of residentially zoned property that has a current residential use, unless it is determined by the Director of Community Development that based on a photometric study that there is no significant additional light intrusion than currently exists. The measurement shall be from the closest visible edge of the sign face to the closest edge of the residential use. If the sign face will not be visible to the residential use, no spacing is required.
3) The replacement electronic poster billboard is no less than one thousand (1,000) feet from any other electronic poster billboard on the same side of the street or roadway and faces the same direction.
4) The existing static poster billboard is not attached to a building rooftop. 5) No structural alteration to the existing sign structure is required. (C) Removal Required. For every existing static poster billboard that is converted to an electronic poster billboard, a minimum of one additional static poster billboard shall be removed. The applicant, in conjunction with the Director of Community Development, shall agree on the static poster billboard to be removed. (D) Operating Agreement Required. The conversion of an existing static poster billboard to an electronic poster billboard shall only be permitted when the City has entered into an operating agreement with an electronic poster billboard owner to allow for an electronic poster billboard under certain circumstances; including (i) compensation to the City; (ii) the utilization of the electronic poster billboard by the City to display messages of community interest and information, and public safety; (iii) the utilization by the City (or other appropriate agencies) to display "Amber Alert" messages and emergency-disaster communications; (iv) to establish quality and maintenance standards; and (v) the removal of other existing poster billboards on a one to one (1:1) ratio, at a minimum.
(E) Standards of design.
1) Maximum number of faces. No electronic poster billboard shall have more than two faces. A face shall be considered the display surface upon which an advertising message is displayed.
a) The faces of two-sided electronic poster billboards shall be identical in size.
b) The top, bottom, and sides of the faces shall be in alignment, and no portion of either face shall project beyond the corresponding portion of the other face. Architectural elements shall also be aligned on both sides of the electronic poster billboard.
2) Maximum face size. Each face of the sign shall be no larger than 12 feet by 25 feet (total 300 square feet), excluding cabinetry and trim. 3) Screening. The support structure for each electronic poster billboard shall be painted a complementary color, as approved by the Director of Community Development or designee. Additionally, all mechanical equipment shall be screened to the satisfaction of the Director of Community Development or designee.
4) Branding. The City of Santa Fe Springs name and/or City seal shall be included on each electronic poster billboard. The Director of Community Development or designee shall approve the location of the name and/or City seal.
5) Removal of superfluous equipment. Any pre-existing ladders or other ancillary structures that were required for the static poster billboard, but which are not required for an electronic poster billboard, shall be removed in connection with the conversion.
6) Utilities. When converting an existing static poster billboard to an electronic poster billboard, the applicant shall use the existing billboard utilities and upgrade only if necessary. The utilities shall be screened or otherwise concealed to the extent practical, as determined by the Director of Community Development.

(F) Operational restrictions.
1) No electronic poster billboard shall display flashing, shimmering, glittering, intermittent or moving light or lights. Exceptions to this restriction include time, temperature, and smog index units, provided the frequency of change does not exceed four-second intervals.
2) Minimum display time. Each message on the sign must be displayed for a minimum of four seconds or the minimum time allowed under the State of California Outdoor Advertising Act and Caltrans implementing regulations, whichever is the shorter period of time.
3) Maximum display time. Electronic poster billboard messages shall be displayed for no longer than two minutes at a time.
4) Each electronic poster billboard shall be made available to the appropriate agencies for the purposes of displaying “Amber Alerts” or other emergency messages, at no cost, and in accordance with local and regional emergency protocols.
5) Each operator of an electronic poster billboard shall monitor the poster billboard’s condition in accordance with industry standards. All material outages and malfunctions must be repaired within 48 hours of being notified of a malfunction.
6) No electronic poster billboard shall utilize technology that would allow interaction with drivers, vehicles or any device located in vehicles, including, but not limited to, a radio frequency identification device, geographic positions system, or other device.
7) No electronic poster billboard shall emit audible sound, odor, or particulate matter.
8) No electronic poster billboard shall simulate or imitate any directional, warning, danger or information sign, or any display likely to be mistaken for any permitted sign intended or likely to be construed as giving warning to traffic, by, for example, the use of the words "stop" or "slow down." 9) No electronic poster billboard shall involve any red or blinking or intermittent light likely to be mistaken for warning or danger signals, nor shall its illumination impair the vision of travelers on the adjacent freeway and/or roadways. Illuminations shall be considered vision impairing when its brilliance exceeds the values set forth in Cal. Vehicle Code § 21466.5. 10) Each electronic poster billboard shall be provided with an ambient light sensor that automatically adjusts the brightness level of the electronic sign based on ambient light conditions.
11) Electronic poster billboards shall not operate at brightness levels of more than 0.3-foot candles above ambient light, as measured using a foot candle meter at a distance of 150 feet.
12) No electronic poster billboard shall be maintained in the City unless the name of the person or company owning or maintaining it and the identifying number of the electronic poster billboard are plainly displayed thereon. (G) Additional requirements. Prior to issuance of the required City permits for any electronic poster billboard project subject to the requirements of this Chapter, the applicant shall provide the following:
1) The telephone number and email address of a maintenance service, to be available 24 hours a day, to be contacted in the event that an electronic poster billboard becomes dilapidated or damaged.
2) Proof of lease demonstrating a right to install the electronic poster billboard on the subject property.
3) A list of locations of all electronic billboards in the City owned or managed by the entity that will own or manage the subject electronic poster billboard.

ITEM # 23

CITY OF SANTA FE SPRINGS

RESTAURANT
DATE: October 15, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Approve Artwork for the Dave’s Hot Chicken Restaurant; and 2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The property owner, for Dave’s Hot Chicken Restaurant, will pay for the artwork and installation as part of the Heritage Artwork in Public Places Program (HAPP) development requirement.

BACKGROUND
At its September 24, 2024 meeting, the Heritage Arts Advisory Committee (HAAC) reviewed and approved an art concept of public art for Dave’s Hot Chicken restaurant.

The artwork is a galaxy inspired image containing various shapes, colors, and Dave’s Hot Chicken logo. It will be placed on the East, West, and South facing exterior walls. The Project Site is a 5,452 sq. ft. multi-tenant commercial building located at the northeast corner of Laurel Avenue and Florence Avenue, on a parcel measuring approximately 0.89 acres. After the completion of the approved building, the applicant will operate one of the units as the restaurant, measuring approximately 2,378 square feet with a drive-through component.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024 APPROVAL OF ARTWORK FOR DAVE’S HOT CHICKEN RESTAURANT

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ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Dave’s Hot Chicken, was established in 2017, by four friends with a pop-up tent in a parking lot in East Los Angeles. Dave’s Hot Chicken has since expanded to over 200 locations specializing in jumbo hot chicken tenders and sliders, along with sides of housemade kale slaw, creamy mac n’ cheese, and crispy, seasoned french fries.

ANALYSIS
With an approximate art requirement of $4,000, the property owner representative, Jeff Hopkins, estimates the cost of this artwork project to be $50,000 - $60,000. In addition, although not part of the HAPP requirement, the interior of the restaurant will be painted with graffiti street art representing the culture and community of Santa Fe Springs. The maintenance of the artwork is the responsibility of the property owner.

Per the submitted mural application, the art brings color and intrigue to the neighborhood, blending realism and abstract in a modern and dynamic fashion. The use of multiple colors on a larger building scale are a convergence of multicultural and the shapes play on character of modern culture supporting the mission of the HAPP Program.

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon City Council approval, City staff will coordinate with the property owner for the artwork installation.

ATTACHMENT(S):

A. HAPP Application Elevated Restaurant Group, LLC -Dave’s Hot Chicken B. Dave’s Hot Chicken Artwork Concept Elevations
Attachment A.

Attachment B.

ITEM # 24

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: APPROVE PROFESSIONAL SERVICE AGREEMENTS FOR PRINTING,

GRAPHIC DESIGN, AND MAILING SERVICES
DATE: October 15, 2024

RECOMMENDATIONS
It is recommended that the City Council:
1) Approve a three (3) year agreement with Advantage Mailing (Advantage) in the amount of $50,000 annually (total amount shall not exceed $150,000); and 2) Approve a three (3) year agreement with DDWerks (DDWerks) in the amount of $80,000 annually (total amount shall not exceed $240,000); and 3) Approve a three (3) year agreement with Inkovation Inc.(Inkovation) in the amount of $80,000 annually (total amount shall not exceed $240,000); and 4) Approve a three (3) year agreement with Intergraphics Company (Intergraphics) in the amount of $80,000 annually (total amount shall not exceed $240,000); and 5) Approve a three (3) year agreement with Simpson Advertising (Simpson) in the amount of $50,000 annually (total amount shall not exceed $150,000); and 6) Authorize the City Manager to exercise the one (1) year extension option of each agreement, if needed; and
7) Take any additional related action necessary.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024 Approve Professional Service Agreements for Printing, Graphic Design, and Mailing Services

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FISCAL IMPACT
If approved, Staff will be authorized to purchase items/services as detailed in the RFP through June 30, 2027. The following list provides details regarding each of the associated agreements:

Vendor/Consultant Year 1 (thru June
30, 2025)
Year 2 (July 1, 2025
thru June 30, 2026
Year 3 (July 1, 2026
thru June 30, 2027)
Year 4 (Optional)
(July 1, 2027 thru
June 30, 2028)
Advantage $50,000 $50,000 $50,000 $50,000
DDWerks $80,000 $80,000 $80,000 $80,000
Inkovation $80,000 $80,000 $80,000 $80,000
Intergraphics $80,000 $80,000 $80,000 $80,000
Simpsons $50,000 $50,000 $50,000 $50,000
The annual expenditure amounts have been established to coincide with the City's fiscal year start/end dates. They were determined by analyzing past actual expenditures related to printing, graphic design, and mailing services.

The adopted budget for the Fiscal Year 2024-25 includes funding for printing and graphic services in various departments. These budgets were developed in consultation with each department/division to determine a likely annual expenditure amount. Therefore, it is not anticipated that a budget adjustment would be needed for FY 2024-25. Future budgets will be developed utilizing the estimated amounts shown in the table above.

All agreements will have an initial term through June 30, 2027, and include one (1), one (1) year extension options for a maximum term through June 30, 2028.

Services associated with these agreements will be used as-needed. Upon receiving a request for items/services, the availability of funds will be verified, and a purchase order will be generated with sufficient funds encumbered for the expense. The Department of Finance will track encumbrances and expenses.

BACKGROUND
On Thursday, August 1, 2024, the City issued a Request for Proposals (RFP) for Printing, Graphic Design, and Mailing Services. The RFP was posted on PlanetBids, and notices were emailed to several prospective bidders, including those within the local area. In addition, print advertising in local media sources was used to advertise the solicitation.

The RFP closed on Thursday, September 5, 2024, with nine (9) responses. Bidders provided pricing on up to forty-six (46) items/services based on the City's projected annual consumption. The following is a list of the bidders who responded and their locations (in alphabetical order):

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024 Approve Professional Service Agreements for Printing, Graphic Design, and Mailing Services

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Advantage Mailing (Anahiem)
Arte Printing (Montebello)
DDWerks (Santa Fe Springs)
Eye on Color (Burbank)
Inkovation (Santa Fe Springs)
Intergraphics Company (Pomona)
PGI-Pacific Graphics (City of Industry)
Polydot Printing (Santa Fe Springs)
Simpson Advertising (Lakewood)
After receiving the responses to the RFP, an evaluation committee was formed to review each proposal submission. The evaluation committee comprised the Community Services/Creative Media Committee and Finance staff. The responses were evaluated based on the following criteria:

Proposed Fees (40 points)
Experience (30 points)
Reference Checks (20 points)
Responsiveness to RFP (10 points)
To help encourage participation from local service providers, the RFP identified a local preference for service providers located within the City. In addition to encouraging local participation, the Staff hopes to generate an economic benefit, reduce costs associated with shipping/delivery, and create opportunities for faster turnaround times for projects.

The local preference was factored into the final scoring, adding five (5) points.

DISCUSSION
Upon completing the evaluation of the proposals, Staff recommends awarding agreements for printing, graphic design, and mailing services to the following service providers (in alphabetical order):

Advantage Mailing (Anahiem)
DDWerks (Santa Fe Springs)
Inkovation (Santa Fe Springs)
Intergraphics Company (Pomona)
Simpson Advertising (Lakewood)
Staff is proposing multiple agreements through this opportunity to ensure the availability of services as well as provide Department staff the opportunity to choose from different vendors, based on the specific service needed. It should be noted that Intergraphics will primarily provide service related to mailers such as newsletters and brochures due. In addition, Simpsons Advertising has proposed to only provide graphic design services described in the RFP.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 15, 2024 Approve Professional Service Agreements for Printing, Graphic Design, and Mailing Services

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The proposals submitted by the service providers mentioned above were the most comprehensive and demonstrated an ability to provide the services required by the City.

It should also be noted that some of the service providers have prior experience providing services for the City. Each of the previously used service providers has continually offered satisfactory services.

The proposals that were not selected did not fully meet the City's requirements. In addition, some needed more experience in providing services in the public sector.

Although the proposals were not selected, contact information will be retained in the vendor management database to ensure they receive other solicitations for services in the future

SUMMARY/NEXT STEPS
Staff recommends approving professional service agreements with Advantage, DDWerks, Inkovation, Intergraphics, and Simpson Advertising. If approved, the agreements will allow the purchase of various printing, graphic design, and mailing items and services by the terms, conditions, and pricing identified in the associated RFP.

ATTACHMENT(S):

A. PSA – Advantage
B. PSA – DDWerks
C. PSA – Inkovation
D. PSA – Intergraphics
E. PSA – Simpson Advertising
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

REV032024 Page 1 of 24 Advantage Mailing, LLC

CITY OF SANTA FE SPRINGS

PROFESSIONAL SERVICES AGREEMENT
WITH

ADVANTAGE MAILING, LLC
This Professional Services Agreement (“Agreement”) is made and effective as of October 15, 2024 (“Effective Date”), by and between the City of Santa Fe Springs, a California municipal corporation, (“City”) and Advantage Mailing, LLC, a California Limited Liability Company (“Consultant”). For the purposes of this Agreement, City and Consultant may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to City or Consultant interchangeably, as appropriate.

RECITALS
WHEREAS, City requires professional consulting services for Printing, Graphic Design, and Mailing Services (collectively, the “Project”); and WHEREAS, City staff has determined that Consultant possesses the experience, skills, and training necessary to competently provide such services to City; and WHEREAS, the execution of this Agreement was approved by the City of Santa Fe Springs City Council (“City Council”) at its Regular Meeting of ___________ under Agenda Item No. _____;
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

AGREEMENT

1. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until June 30, 2027 (“Term”), or until services described herein are completed, unless sooner terminated pursuant to the provisions of this Agreement. This Agreement may be extended for one (1) additional, one (1) year term, if mutually agreed upon in writing.

2. SERVICES
Subject to the terms and conditions of this Agreement, Consultant shall perform the services and tasks described and set forth in the City’s Request for Proposals, attached hereto as Exhibit A, and Consultant’s Proposal, attached hereto as Exhibit B, both incorporated herein as though set forth in full (“Scope of Work”). Consultant further agrees to furnish to City all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Work. Consultant shall complete the services and tasks set forth in the Scope of Work according to any schedule of Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 2 of 24 Advantage Mailing, LLC
performance set forth in Exhibit A. To the extent that Exhibit B contains provisions inconsistent with this Agreement and/or Exhibit A, the provisions of this Agreement and Exhibit A shall govern. For the purposes of this Agreement, the aforementioned services and tasks set forth in the Scope of Work shall hereinafter be referred to generally by the capitalized term “Work.”

3. PERFORMANCE
A. Time is of importance for this Agreement and every provision contained herein.

The Work shall commence upon mutual consent of the Parties subsequent the City’s issuance of a written Notice to Proceed. Consultant shall perform the various tasks identified in, and within the timeframes set forth in, the Scope of Work, and shall complete all of the Work in accordance with the schedule and timeline established by the Parties;
B. Consultant shall, at all times, faithfully, competently and to the best of Consultant’s ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant under this Agreement;
C. Consultant shall not claim or be entitled to receive any compensation or damage because of the failure of Consultant, or its subconsultants, to have related services or tasks completed in a timely manner;
D. Consultant shall at all times enforce strict discipline and good order among Consultant’s employees; and
E. Consultant, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

4. PAYMENT OF COMPENSATION
A. Consultant’s total compensation for the performance of all Work contemplated under this Agreement shall not exceed Fifty Thousand Dollars ($50,000.00) (the “Not-to-Exceed Sum”), per fiscal year (July 1st – June 30th), during the Term of this Agreement, unless additional payment is first approved as provided in this Agreement. In the event Consultant’s charges are projected to exceed the Notto-Exceed Sum prior to the expiration of this Agreement, City may suspend Consultant’s performance for the relevant Work pending City approval of any anticipated expenditures in excess of the Not-to-Exceed Sum or any other City approved amendment to the compensation terms of this Agreement.

B. Consultant shall not be compensated for any Work rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or his/her designee. Consultant shall be compensated for any Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 3 of 24 Advantage Mailing, LLC
additional services in the amounts and in the manner as agreed to in writing by the City and Consultant at the time the City’s written authorization is given to Consultant for the performance of said services.

C. The Not-to-Exceed Sum will be paid to Consultant as the Work is completed.

Consultant will submit to City an itemized invoices indicating the services performed and tasks completed, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. Within thirty (30) calendar days of receipt of each invoice, City will notify Consultant in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, City will pay all undisputed amounts included on the invoice. City will not withhold applicable taxes or other authorized deductions from payments made to Consultant.

D. Consultant agrees to participate in the City’s Electronic Funds Transfer program and to receive electronic payments for the Work.

5. ACCOUNTING RECORDS
Consultant will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. City will have the right to access and examine such records, without charge, during normal business hours. City will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

6. TERMINATION OF AGREEMENT WITHOUT CAUSE
A. The City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon Consultant at least ten (10) days’ prior written notice. Upon receipt of said notice, Consultant shall immediately cease all Services under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the City shall pay to Consultant the actual value of the Services performed up to the time of termination, unless the City disputes any of the Services performed or fees. Upon termination of the Agreement pursuant to this section, Consultant will submit an invoice to the City pursuant to Section 5.

7. ABANDONMENT BY CONSULTANT
In the event Consultant ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Work, Consultant will deliver to City immediately and without delay, all materials, records and Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 4 of 24 Advantage Mailing, LLC
other work product prepared or obtained by Consultant in the performance of this Agreement. Furthermore, Consultant will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which City may incur as a result of Consultant’s cessation or abandonment.

8. CITY’S REPRESENTATIVE
City hereby designates the City’s Procurement Manager (the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or his/her designee will act on behalf of the City for all purposes under this Agreement.

Consultant will not accept directions or orders from any person other than the City Representative or his/her designee.

9. CONSULTANT REPRESENTATIVE
Consultant hereby designates the assigned Account Executive to act as its representative for the performance of this Agreement (the “Consultant Representative”).

Consultant Representative will have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. Consultant Representative or his/her designee will supervise and direct the performance of the Work, using his best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the Consultant Representative will constitute notice to Consultant.

10. COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS Consultant agrees to work closely with City staff in the performance of the Work and this Agreement and will be reasonably available to City staff and the City Representative at all reasonable times. All work prepared by Consultant will be subject to inspection and approval by City Representative or his or her designees.

11. STANDARD OF CARE; PERFORMANCE OF EMPLOYEES
Consultant represents, acknowledges and agrees to the following:

A. Consultant will perform all Work skillfully, competently and to the highest standards of Consultant’s profession;
B. Consultant shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the City to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the City’s authorized representative;
C. Consultant will perform all Work in a manner reasonably satisfactory to the City; Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 5 of 24 Advantage Mailing, LLC
D. Consultant will comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom;
E. Consultant understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of Consultant’s employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by Consultant; and
G. All of Consultant’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals will be maintained throughout the term of this Agreement and made available to City for copying and inspection.

The Parties acknowledge and agree that Consultant will perform, at Consultant’s own cost and expense and without any reimbursement from City, any services necessary to correct any errors or omissions caused by Consultant’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of Consultant’s employees, agents, contractors, subcontractors and subconsultants. Such effort by Consultant to correct any errors or omissions will be commenced immediately upon their discovery by either Party and will be completed within seven (7) calendar days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that City’s acceptance of any work performed by Consultant or on Consultant’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that City has relied upon the foregoing representations of Consultant, including but not limited to the representation that Consultant possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of Consultant’s profession.

12. ASSIGNMENT
The skills, training, knowledge and experience of Consultant are material to City’s willingness to enter into this Agreement. Accordingly, City has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by Consultant or on behalf of Consultant in the performance of this Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 6 of 24 Advantage Mailing, LLC
Agreement. In recognition of this interest, Consultant agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City. In the absence of City’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

13. SUBSTITUTION OF KEY PERSONNEL
Consultant has represented to City that certain key personnel will perform and coordinate the Services under this agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the CITY. The key personnel for performance of this Agreement are as follows: (See Exhibit B – Consultant Point of Contact)

14. CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT

CONTRACTOR
The Work will be performed by Consultant or under Consultant’s strict supervision.

Consultant will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with Consultant’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of City’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of Consultant are not employees of City and will at all times be under Consultant’s exclusive direction and control. Consultant will pay all wages, salaries and other amounts due to such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like.

Consultant will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like

15. REMOVAL OF EMPLOYEES OR AGENTS
If any of Consultant’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 7 of 24 Advantage Mailing, LLC
Consultant, a threat to persons or property, or if any of Consultant’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the City, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by Consultant and will not be reassigned to perform any of the Work.

16. COMPLIANCE WITH LAWS
Consultant will keep itself informed of and in compliance with all applicable federal, state or local laws to the extent such laws control or otherwise govern the performance of the Work. Consultant’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements, Federal Labor Standards Provisions including the prevailing wage requirements of the DBRA, and all applicable regulations of the U.S. Department of Housing and Urbanization.

17. NON-DISCRIMINATION
Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such nondiscrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

18. INDEPENDENT CONTRACTOR STATUS
The Parties acknowledge, understand and agree that Consultant and all persons retained or employed by Consultant are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments or subdivisions of City. Consultant will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. Consultant and all persons retained or employed by Consultant will have no authority, express or implied, to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of, or against, City, whether by contract or otherwise, unless such authority is expressly conferred to Consultant under this Agreement or is otherwise expressly conferred by City in writing.

19. INSURANCE
Prior to the beginning of and throughout the duration of the Work, Consultant will procure and maintain policies of insurance that meet the requirements and specifications set forth in Exhibit C. Consultant will procure and maintain the required insurance coverage, at its own expense.

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20. INDEMNIFICATION
A. The Parties agree that City and City’s elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify, defend and protect City as set forth herein.

Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers.

B. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless and defend the City Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the City.

C. City shall have the right to offset against the amount of any compensation due to Consultant under this Agreement, any amount due to City from Consultant as a result of Consultant’s failure to either pay City promptly for any costs associated with Consultant’s obligations to indemnify the City Indemnitees under this Section, or related to Consultant’s failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers’ compensation laws.

D. The obligations of Consultant under this Section will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City and City’s elected and appointed officials, officers, employees, agents, and volunteers.

E. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City and City’s elected and Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 9 of 24 Advantage Mailing, LLC
appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subcontractors or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice.

F. City does not and shall not waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

G. This Section and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the City may have at law or in equity.

21. TERMINATION WITHOUT CAUSE
City may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of City’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, Consultant will be compensated only for those services and tasks which have been performed by Consultant up to the effective date of the termination. Consultant may not terminate this Agreement except for cause as provided under Section 22, below.

If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data, as defined in Section 25, below, and other information of any kind prepared by Consultant in connection with the performance of the Work. Consultant will be required to provide such Documents and Data within fifteen (15) calendar days of City’s written request. No actual or asserted breach of this Agreement on the part of City pursuant to Section 22, below, will operate to prohibit or otherwise restrict City’s ability to terminate this Agreement for convenience as provided under this Section.

22. EVENTS OF DEFAULT; BREACH OF AGREEMENT
A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 10 of 24 Advantage Mailing, LLC
by which the Event of Default will be cured, which will not be less than the applicable cure period set forth herein, or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. Consultant will cure the Event of Default within the following time periods:
i. Within ten (10) business days of City’s issuance of a Default Notice for any failure of Consultant to timely provide City or City’s employees or agents with any information and/or written reports, documentation or work product which Consultant is obligated to provide to City or City’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, Consultant may submit a written request for additional time to cure the Event of Default upon a showing that Consultant has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, City will be under no obligation to grant additional time for the cure of an Event of Default under this subsection B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or
ii. Within fourteen (14) calendar days of City’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, Consultant may submit a written request for additional time to cure the Event of Default upon a showing that Consultant has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, City will be under no obligation to grant additional time for the cure of an Event of Default under this Subsection B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of Consultant to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of Consultant will include, but will not be limited to the following: (i) Consultant’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) Consultant’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) Consultant’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to Consultant, whether voluntary of involuntary; (v) Consultant’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 11 of 24 Advantage Mailing, LLC
Agreement; and/or (vii) CITY’s discovery that a statement representation or warranty by Consultant relating to this Agreement is false, misleading or erroneous in any material respect.

C. City will cure any Event of Default asserted by Consultant within forty-five (45) calendar days of Consultant’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, City may submit a written request for additional time to cure the Event of Default upon a showing that City has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with City’s failure to timely pay any undisputed sums to Consultant pursuant to this Agreement will be cured by City within five (5) calendar days from the date of Consultant’s Default Notice to City.

D. City, in its sole and absolute discretion, may also immediately suspend Consultant’s performance under this Agreement pending Consultant’s cure of any Event of Default by giving Consultant written notice of City’s intent to suspend Consultant’s performance (hereinafter, a “Suspension Notice”). City may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, Consultant will be compensated only for those services and tasks which have been rendered by Consultant to the reasonable satisfaction of City up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of City will operate to prohibit or otherwise restrict City’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to City at law or under this Agreement in the event of any breach of this Agreement, City, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to Consultant, the City may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to Consultant, the City may extend the time of performance;
iii. The City may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for Consultant’s breach of the Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 12 of 24 Advantage Mailing, LLC
Agreement or to terminate the Agreement; or
iv. The City may exercise any other available and lawful right or remedy.

Consultant will be liable for all legal fees plus other costs and expenses that City incurs upon a breach of this Agreement or in the City’s exercise of its remedies under this Agreement.

G. In the event City is in breach of this Agreement, Consultant’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to Consultant under this Agreement for completed services and tasks.

23. SCOPE OF WAIVER OF DEFAULT
No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

24. SURVIVING ARTICLES, SECTIONS AND PROVISIONS
The termination of this Agreement pursuant to any provision of this Agreement or by normal expiration of its term or any extension thereto will not operate to terminate any Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

25. DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY All Documents and Data will be and remain the property of City without restriction or limitation upon their use or dissemination by City. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of Consultant in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to City, a perpetual license for City to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. Consultant will require all subcontractors and subconsultants working on behalf of Consultant in the performance of this Agreement to agree in writing that City will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 13 of 24 Advantage Mailing, LLC
prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by Consultant in the performance of this Agreement.

26. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and will not be disclosed by Consultant without prior written consent by City. City will grant such consent of disclosure as legally required. Upon request, all City data will be returned to City upon the termination or expiration of this Agreement. Consultant will not use City’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

27. FALSE CLAIMS ACT
Consultant warrants and represents that neither Consultant nor any person who is an officer of, in a managing position with, or has an ownership interest in Consultant has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.

28. PROHIBITED INTERESTS
Consultant warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

29. RELEASE OF INFORMATION
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without the City's prior written authorization, unless the information is clearly public. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or designee, or unless requested by the City’s attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the Services performed under this Agreement or relating to the City. Response to a Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 14 of 24 Advantage Mailing, LLC
subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.

B. Consultant shall promptly notify the City should Consultant, its officers, employees, agents, and/or subconsultants be served with any summons, complaint, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the Services performed hereunder or with respect to any project or property located within the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the City of such Discovery. The City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless the City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Consultant.

However, the City's right to review any such response does not imply or mean the right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.

30. COOPERATION; FURTHER ACTS
The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.

31. SUBCONTRACTING
Consultant will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of City. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

32. NOTICES
All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

To the City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention: City Clerk’s Office
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To Consultant: Advantage Mailing, LLC
1600 N. Kraemer Boulevard
Anaheim, CA 92806
Attention: Scott Ogle, Account Executive
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyeight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

33. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.

34. GOVERNING LAW
City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.

35. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

36. FORCE MAJEURE
The Completion Date shall be extended in the event of any delays due to unforeseeable causes beyond the control of Consultant and without the fault or negligence of Consultant, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 16 of 24 Advantage Mailing, LLC
Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

37. AMENDMENTS; MODIFICATIONS
No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to City approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

38. NON-EXCLUSIVE AGREEMENT
Consultant acknowledges that the City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

39. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

40. NO THIRD-PARTY BENEFIT
There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

41. SUCCESSORS AND ASSIGNS
This Agreement will be binding on the successors and assigns of the Parties.

42. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

43. WAIVER
The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 17 of 24 Advantage Mailing, LLC
representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

44. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

45. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

46. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this Agreement on behalf of the parties warrant and represents that they have the authority to execute this Agreement on behalf of said parties and has the authority to bind the parties to the provisions of this Agreement.

47. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this Agreement by electronic signature or electronic transmittal of signatures shall have the same effect as handwritten signatures for the purposes of validity, enforceability, and admissibility. [SIGNATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF SANTA FE SPRINGS CONSULTANT
____________________________ ____________________________ Name: ______________________
Title: _______________________
Date: ______________________ Date: _______________________ ATTEST: CONSULTANT
__________________________ ____________________________ Fernando Munoz, Deputy City Clerk Name: ______________________ Title: _______________________
Date: _______________________
APPROVED AS TO FORM:
_________________________
_____________, City Attorney
Attachments: Exhibit A City’s Request for Proposals
Exhibit B Consultant’s Proposal
Exhibit C Insurance Requirements
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA Tom ling
10/8/2024
Managing member
REQUEST FOR PROPOSALS No. 25 - 2
Printing, Graphic Design,
and Mailing Services
Issue Date: Thursday, August 1, 2024
Questions Due Date: Tuesday, August 20, 2024 at 2 pm PDT Proposal Due Date: Thursday, September 5, 2024 at 2 pm PDT Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 2 (THIS PAGE INTENTIONALLY LEFT BLANK)
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 3 TO PROSPECTIVE PROPOSERS
The City of Santa Fe Springs (“City”) invites proposal submissions under this Request for Proposals (“RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into an agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
August 1, 2024

PROJECT
Printing, Graphic Design, and Mailing Services

PROPOSAL OWNER
City of Santa Fe Springs – Department of Finance
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Lana Dich, Director of Finance
Contact Phone: (562) 858 - 0511
Contact Email: [email protected]

PROPOSAL CONTACT
City of Santa Fe Springs – Department of Finance
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Micah Herd, Procurement Manager
Contact Phone: (562) 858 - 0511
Contact Email: [email protected]
Any questions about this RFP should be submitted via the City's PlanetBids Portal by Tuesday, August 20, 2024, at 2 pm PDT. Proposals must be submitted by Thursday, September 5, 2024, at 2 pm PDT. Prospective proposers must register their business with PlanetBids before being able to submit questions and/or proposals.

To access the City's PlanetBids Portal, please go to:
https://pbsystem.planetbids.com/portal/65093/portal-home Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 4 CONTENTS
I. Notice Inviting Proposals..........................................................................................................5 II. Introduction..................................................................................................................................6 III. About the City of Santa Fe Springs........................................................................................6 IV. Timeline .........................................................................................................................................6 V. Scope of Work .............................................................................................................................7 VI. Qualifications and Requirements ...........................................................................................8 VII. Proposal Submittal .....................................................................................................................9 VIII. Proposal Content and Format .................................................................................................9 IX. Evaluation Criteria ....................................................................................................................10 X. Proposal Protests .....................................................................................................................11 XI. Execution of Agreement..........................................................................................................12 XII. Insurance Requirements.........................................................................................................13 XIII. Business License Requirement ............................................................................................15 XIV. Use of Federal Funds...............................................................................................................16 XV. Non-Commitment of City ........................................................................................................16 XVI. Labor Requirements.................................................................................................................16 XVII. Records .......................................................................................................................................17 XVIII. Use of Subcontractors.............................................................................................................17 XIX. Modifications/Changes............................................................................................................17 XX. Disclosure of Information .......................................................................................................17 XXI. Ex-Parte Communications......................................................................................................18 XXII. General Rights of the City ......................................................................................................18 Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 5 I. Notice Inviting Proposals
The City of Santa Fe Springs seeks proposals from qualified vendors to provide printing, graphic design, and mailing services following the specifications, terms, and conditions identified in Request for Proposals (RFP) No. 25 - 2. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:
https://vendors.planetbids.com/portal/65093/bo/bo-detail/119080

Prospective vendors must register with PlanetBids before being able to view all documentation or submit a response.

Questions must be submitted by Tuesday, August 20, 2024, at 2:00 pm PDT. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Proposals must be submitted via PlanetBids by Thursday, September 5, at 2:00 pm PDT. Responses to this RFP will be evaluated to determine the firm that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described in the RFP.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 6 II. Introduction
The City of Santa Fe Springs, hereinafter referred to as “City”, invites proposals from qualified vendors to provide printing, copying, graphic design, and other related services.

The needs of the City are diverse, including small and large jobs, and requests will occasionally be time-sensitive. The items and services obtained will be used for internal and external correspondence.

Through this solicitation, the City seeks to establish a three (3) year agreement, with an option to extend for two (2) additional, one (1) year terms. To ensure the availability of services, the City may choose to award multiple vendors through this solicitation.

III. About the City of Santa Fe Springs
Santa Fe Springs is located in the southeast of the County of Los Angeles. Though incorporated in May 1957, the City's history dates back to 1871 when Dr. James E. Fulton came to the area and discovered a sulfur spring that was later developed into a health spa. Today, the City has approximately 18,800 residents and over 3,000 businesses.

The City provides a full range of municipal services, including police and fire, street maintenance, water utilities, recreational services, public library, and cultural events.

Additionally, the City is responsible for two (2) other legally separate entities, which include the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority.

The City has a vision statement that affirms, "The City of Santa Fe Springs is a great place to live, work, and play." Its mission statement is, "The City of Santa Fe Springs is committed to enhancing the quality of life of its residents and businesses by providing a safe environment, a thriving business community, quality family, youth, and senior services, and sound financial management of the community's resources." The guiding values are as follows:
 Personal integrity, honesty, and ethics
 Public service
 Compassion
 Responsibility, accessibility, and accountability
 Dedication
IV. Timeline
 Release RFP Thursday, August 1, 2024
 Online Q&A Deadline Tuesday, August 20, 2024, 2 pm PDT  Deadline to Submit Responses Thursday, September 5, 2024, at 2 pm PDT  City Review of Submissions Mid-September 2024
 Interviews TBD (If Necessary)
 Notifications Sent to Consultants Late September 2024/Early October 2024  Award Mid-October 2024
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 7 V. Scope of Work
General Service Description
The City is seeking vendors to create and produce various materials for internal and external use by residents, employees, members of the business community, and other community members using traditional print, the City website (santafesprings.org), and social media platforms (e.g., Facebook, X (formerly Twitter), Instagram, YouTube, and LinkedIn). These outreach materials include, but are not limited to:
 Letters
 Newsletters
 Brochures
 Flyers
 Business Cards
 Postcards
 Banners
 Signs
 Bound Books (e.g., Annual Financial Report, Budget Book)  Apparel/Promotional Items
 Content for Website Posting
The selected vendors will provide printing, graphic design, and mailing services for the items above on an as-needed basis. Vendors will process job orders as assigned by designated staff within each City department.

To assist with assessing workload type and volume, a table that identifies the items, services, and estimated annual quantities can be found by visiting PlanetBids and reviewing the posting associated with this RFP (see the "Line Item" tab). Please note that this is a partial list but represents most of the items and services the City typically requests. Needs and specifications may vary and are subject to change at any time.

Furthermore, the City does not commit to purchasing a specific quantity of any item or service. The amounts listed are annual estimates. City staff submitting service requests will determine the necessary quantity when the order is placed.

Vendors are invited to provide pricing for all or some items and services listed. Please note that preference will be given to vendors who submit the most comprehensive list.

All print and copy-produced materials must be of commercially acceptable quality. Work must be appropriately aligned, free of fading or smearing, of the correct color, and packaged to protect documents from damage in transit and delivery. Vendor mistakes or products of unacceptable quality must be corrected at no cost to the City.

In developing a response to this solicitation, vendors should remember that the City is committed to environmental sustainability. Vendors should be prepared to demonstrate how they maximize the use of recycled content in their paper products, including 100% post-consumer recycled content, with a preference for Green Seal Certified (GSC) paper when available.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 8 Additional Services
Mailing Services
Some printing materials, such as newsletters and postcards, may require mailing.

Vendors are asked to provide pricing for mailing and postage associated with those items.

Graphic Design Services
While the City retains staff who can provide most graphic design services, there may be some occasions where graphic design services are required in association with this service. Vendors must provide their pricing for graphic design on a perhour basis.

Delivery/Installation/Set-Up Services
The City may require delivery and set-up services for some items. These will be conducted within the City of Santa Fe Springs limits. The following is a list of locations where most services will occur. This list is subject to change as locations may be added or removed as pick-up and delivery locations.

Location Name Address
City Hall 11710 Telegraph Road
Santa Fe Springs, CA 90670
City Library 11700 Telegraph Road
Santa Fe Springs, CA 90670
Police Service Center 11576 Telegraph Road
Santa Fe Springs, CA 90670
Municipal Services Yard 12636 Emmens Way
Santa Fe Springs, CA 90670
Gus Velasco Neighborhood Center/Park 9255 Pioneer Boulevard Santa Fe Springs, CA 90670
Activity Center 11155 Charlesworth Road
Santa Fe Springs, CA 90670
Fire and Rescue 11300 Greenstone Ave
Santa Fe Springs, CA 90670
VI. Qualifications and Requirements
Vendors must clearly demonstrate how they meet the minimum qualifications to be considered. The following is a list of the City's requirements:
 Minimum five (5) years of experience with printing and mailing services, website services, translation, and/or graphic design
 Minimum three (3) years of experience providing similar services to a public agency of similar size and functionality as the City of Santa Fe Springs  A web-based platform to request business card orders is preferred  Ability to provide same-day service if the volume of the request is reasonable and sufficient notice is provided
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 9  Vendors must provide quotes based on the proposed fee schedule if requested by departments
 Must have the ability to provide mail services if requested Vendor should describe their experience and qualifications in their proposals to confirm that the above minimum requirements have been met. This should be detailed within their proposal within the section regarding Relevant Experience (See this RFP document, Section VIII – Proposal Content and Format for additional details) VII. Proposal Submittal
Please see Section VIII – Proposal Format and Content - for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City's PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Vendors should plan to submit responses to this request well before the deadline to avoid technical difficulties/errors.

VIII. Proposal Content and Format
Proposal Content
Firms shall be responsible for preparing a compelling, clear, and concise proposal. The City is requesting proposals, which contain, at a minimum the following information:

A. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding availability to dedicate time, personnel, and resources to this effort.

B. Vendor Questionnaire – Review and complete the questionnaire (Attachment A – Vendor Questionnaire). This document must be returned with your proposal.

C. Project Understanding and Approach – Include a statement demonstrating your understanding of the City's needs. Describe your general approach to providing services successfully, including methodologies and technologies you would employ. Describe anything you expect the City to provide.

D. Relevant Experience – Include information describing your experience providing similar services for public agencies. Using Attachment B – References, please give contact information for at least three (3) public entities that the City may contact. At a minimum, the City seeks references that can provide details about recent projects (i.e., completed within the last three (3) years) of similar size, scope, and complexity.

E. Conflict of Interest Statement - The Vendor shall disclose any financial, business, or other relationship with the City that may have an impact upon the Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 10 selection process. If the Vendor has no such conflicts, a statement declaring such should be included in their submission.

F. Cost Proposal (“Line Items” Tab in PlanetBids) – Please submit your pricing for the requested items and services by visiting the City’s PlanetBids Portal, finding the associated RFP, and clicking the “Line Item” tab. Vendors are invited to submit for all or some of the items and services listed. Keep in mind, vendors proving the most comprehensive list will receive preference.

Proposal Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals before submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed non-responsive.

Responses shall not exceed twenty (20) pages when printed on 8-½ -11-inch paper. Font Times New Roman Font (preferred), 12pt font size. The twenty (20) page requirement does not include a cover letter/letter of transmittal or any items included as additional attachments. Proposals should also include the following:

A. Title Page showing the request for proposals subject; the Vendor's name; the name, address, email, and telephone number of the contact person; and the date of the proposal.

B. Table of Contents identifying the items/section listed in the “Proposal Content” section of this RFP.

C. Proposal details following the order set forth in the "Proposal Content and Format" section of this RFP.

IX. Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method, which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals based on the following:

1. Proposed fees for services (40 points)
 Proposed fees are reasonable
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 11 2. Experience of Firm and Project Personnel (30 points)  Experience, resources, and qualifications of the firm and assigned individuals to perform tasks identified in the scope of work

3. References Checks (20 points)
 Good reference checks from primary and/or secondary sources

4. Responsiveness to RFP (10 points)
 Compliance with the required format
 Offered new/innovative services, suggestions
Local Vendor Preference
The City is prioritizing local vendors for this solicitation. Eligibility for being considered a local business is based upon physical location within the city limits. To be considered, vendors must submit a copy of their current City of Santa Fe Springs business license listing an address with the city limits. Vendors confirmed to be within the City will be given an additional five (5) points in the evaluation score.

Vendors outside the City of Santa Fe Springs are still highly encouraged to submit a response.

Interviews
If necessary, the City may require the top-rated proposers to participate in an interview.

The City will email those selected for the interview to schedule a date and time.

X. Proposal Protests
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be filed in writing no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, specific steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the City’s Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or email within the specified time frame. Protests can be sent to:

Mail:

City of Santa Fe Springs
Attn: Department of Finance – Lana Dich
11710 Telegraph Road
Santa Fe Springs, CA 90670
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 12 Or
Email:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) business days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the aware. The City will grant the protesting party a fair review and shall have up to ten (10) business days to review the protest and render its decision.

XI. Execution of Agreement
If required, the resulting agreement (see attached sample Attachment C) shall be signed by the successful Vendor and return with the required insurance within ten (10) business days after the City issues a notice of intent to award. Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 13 Should the successful Vendor decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

XII. Insurance Requirements
Any vendor conducting services for the City of Santa Fe Springs must obtain and maintain insurance at their own expense. Insurance must be held until completion of services and formal acceptance by the City. The following insurance placed with an insurer admitted to write insurance in California or a non-admitted insurer on California’s List of Eligible Surplus Lines Insurers (LESL):

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, productscompleted, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

If requested, the "City of Santa Fe Springs, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if Vendor has not owned autos, Code 8 (hired) and 9 (non-owned) with limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the Vendor must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Vendor to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' Compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 14 E. Cyber Liability Insurance (if applicable)
With limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

F. Technology Professional Liability Errors & Omissions (if applicable) Coverage must be appropriate to Vendor’s profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations undertaken by Vendor shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

The policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of Vendor.

If not covered under Vendor’s liability policy, such “property” coverage of City may be endorsed onto Vendor’s Cyber Liability Policy as covered property.

Required insurance documentation
A. Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Risk Management
B. Endorsements (if requested)
In addition to the Certificate of Insurance, the Vendor must provide the following endorsements:

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 15 1. Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Santa Fe Springs, its officials, employees, and agents" must be endorsed to the Vendor's general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

2. Cancellation notice endorsements. Each policy must be endorsed to cerify that it will be not be cancelled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

3. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.

C. Waiver and Modifications of the Insurance Requirements The City has the authority to modify these insurance requirements at any time at its discretion.

In general, any contract deemed sole source, professional/professional services, involve the disclosure of proprietary information, and/or a public works project, may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Vendors may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provided a brief explanation for the request. Requests will be reviewed on a caseby-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority or an authorized designee's discretion.

XIII. Business License Requirement
Vendors that conduct business within city limits may be required to obtain a City of Santa Fe Springs business license if selected. The business license must be acquired before commencing any work. Additional information regarding the City's Business License Program may be obtained by visiting the City's website at:
https://www.santafesprings.org/business/opening_a_business/new_application.php Or by calling the City of Santa Fe Springs Business Support Center at (562) 264 - 5219.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 16 XIV. Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
 Transactions shall be conducted lawfully and ethically  Unnecessary/duplicative purchases are not permitted
 Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited
 All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest
 Procurement transactions must be conducted in a manner providing full and open competition
 Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible  Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A
 Purchases of goods and services must include documentation detailing the procurement history
XV. Non-Commitment of City
While the City intends to select a Vendor through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

XVI. Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Vendor and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Vendor shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Vendor allow the use of or presence of alcohol or drugs on the premises or in the building.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 17 C. Non-Discrimination: The Vendor shall not discriminate in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the job properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

E. Age: The Vendor will only hire individuals of legal age to work.

XVII. Records
The Vendor agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Vendor to audit any performance aspect under this agreement.

XVIII. Use of Subcontractors
The Vendor shall be responsible for all work performed under the final agreement and keep all work under their control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used in this work shall be under the vendor's direct supervision and be considered their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.

XIX. Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

XX. Disclosure of Information
A. The Consultant agrees that it will not, during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, vendor, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Vendor shall be used exclusively in connection with the performance of services.

B. The Vendor shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Vendor hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25-2 Printing, Graphic Design, and Mailing Services 18 XXI. Ex-Parte Communications
Vendors and their representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

This restriction does not prohibit consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

XXII. General Rights of the City
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

1. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.

2. The Vendor, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.

3. The Vendor failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform; C. Accept all or any part of a proposal;
D. Make multiple awards;
E. Cancel the entire RFP;
F. Issue subsequent RFPs; or
G. Waive any errors or informalities in any proposal to the extent law permits.

PLEASE REVIEW
Attachment A – Vendor Questionnaire
Attachment B – References
Attachment C – Sample PSA
Also See – Sample Items 1 - 7
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25 – 2 Printing, Graphic Design, and Mailing Services ATTACHMENT A – Vendor Questionnaire
(COMPLETE AND RETURN WITH YOUR PROPOSAL)
Business Name
Business Address
Business Phone Number
Contact Person
Name and Title
Contact Person
Phone Number
Contact Person
Email Address
Please submit responses to the following questions:

1. Is your business primary office
located within the City of Santa Fe
Springs? If so, you may qualify for
the local vendor preference.

Please submit a copy of your
business license with your
proposal submission.

2. How many years of experience do
you have providing printing
services?

3. How many years of experience do
you have providing graphic design
services?
1 Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA

4. Have you ever provided services
for a public agency (e.g. city,
county, state, Federal, school
district)?

5. If you answered “yes”, please
provide the name of the public
agency that you most recently
provided services?

6. Can you provide same
day/expedited services?

7. Do you have a web-based platform
for submitting/receiving business
card orders?
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25 – 2 Printing, Graphic Design, and Mailing Services ATTACHMENT B – References
(COMPLETE AND RETURN WITH YOUR PROPOSAL)
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA ATTACHMENT C – SAMPLE PSA
[Type here] [Type here] [Type here]

CITY OF SANTA FE SPRINGS

PROFESSIONAL SERVICES AGREEMENT
WITH
This Professional Services Agreement (“Agreement”) is made and effective as of ________________ (“Effective Date”), by and between the City of Santa Fe Springs, a California municipal corporation, (“City”) and ________________, a [State and Entity Type: Example – California limited liability company] (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until the services described herein are completed, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall perform the services described and set forth in the City’s Request for Proposals, attached hereto as Exhibit A, and Consultant’s Proposal, attached hereto as Exhibit B, both incorporated herein as though set forth in full (“Services”). Consultant shall complete the Services according to any schedule of performance set forth in Exhibit A.

To the extent that Exhibit B contains provisions inconsistent with this Agreement and/or Exhibit A, the provisions of this Agreement and Exhibit A shall govern.

3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of Consultant’s ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant under this Agreement.

4. CITY MANAGEMENT
The City Manager or designee shall represent the City in all matters pertaining to the administration of this Agreement, including review and approval of all products submitted by Consultant.

5. PAYMENT
A. City agrees to pay Consultant monthly, [in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks]. This amount shall not exceed [Insert amount] Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 2 of 16 [Consultant Name]
dollars ($__.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to in writing by the City and Consultant at the time the City’s written authorization is given to Consultant for the performance of said services.

C. Consultant will submit invoices monthly for actual Services performed. Consultant agrees to participate in the City’s Electronic Funds Transfer program and to receive electronic payments for the Services. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's Services or fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefor.

7. DEFAULT OF CONSULTANT
If the City determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, the City shall serve Consultant a written notice of the default. Consultant shall have seven (7) days after service of said notice to cure the default. In the event that Consultant fails to cure the default within such period of time or fails to present the City with a written plan for the diligent cure of default if such default cannot be cured within seven days, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. Consultant shall be responsible for costs incurred by the City Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 3 of 16 [Consultant Name]
due to Consultant’s failure to comply with this section. The City shall have the right to offset against the amount of any fees due to Consultant any costs incurred by the City as a result of Consultant’s default.

8. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to tasks, costs, expenses, receipts, and other such information required by the City that relate to the performance of Services under this Agreement. Consultant shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of the City or its designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit the City to make transcripts or copies therefrom as necessary; and shall allow inspection of all Services, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to the City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the Services under this Agreement.

9. INDEMNIFICATION AND DEFENSE
A. Indemnification. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless the City and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”), from and against any and all claims, demands, actions, suits, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, arising out of or in any way connected with the performance of Consultant, its officers, agents, employees, and/or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) under this Agreement, including all acts or omissions, willful misconduct, or negligent conduct, whether active or passive, on the part of Consultant, its officers, agents, employees, and/or subconsultants. Consultant’s duty to indemnify and Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 4 of 16 [Consultant Name]
hold harmless the Indemnified Parties shall not extend to the sole negligence or willful misconduct of the Indemnified Parties.

B. Duty to Defend. In the event the Indemnified Parties, individually or collectively, are made a party to any claim, action, lawsuit, or other adversarial proceeding arising or alleged to arise out of or is in any way connected with the performance of Consultant’s services under this Agreement, and upon demand by the City, Consultant shall immediately defend the Indemnified Parties at Consultant’s cost or at the City’s option to reimburse the City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters, regardless of whether or not Consultant, its officers, agents, employees, and/or subconsultants are specifically named or otherwise asserted to be liable, and regardless of whether or not there is any evidence of finding of fault or wrongdoing by Consultant, its officers, agents, employees and/or subconsultants. Payment by the City is not a condition precedent to enforcement of this provision.

C. In the event of any dispute between Consultant and the City as to whether liability arises from the sole negligence or willful misconduct of the City or its officials, employees, agents, and/or volunteers, Consultant will be obligated to pay for the City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely negligent or to have acted with willful misconduct.

Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs, including but not limited to attorney’s fees, expert fees, and costs of litigation.

10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and made a part of this Agreement.

11. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to the City a wholly independent consultant and/or independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither the City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement.

Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 5 of 16 [Consultant Name]
in the Agreement, the City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for the City. The City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold the City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. The City shall have the right to offset against the amount of any fees due to Consultant under this Agreement as a result of Consultant’s failure to promptly pay to the City any reimbursement or indemnification arising under this paragraph.

C. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless the City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

D. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the City, including but not limited to eligibility to enroll in CalPERS as an employee of the City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for CalPERS benefits.

12. LEGAL RESPONSIBILITIES
Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of Services pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws and regulations. The City and its officials, officers, employees, and agents, shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 6 of 16 [Consultant Name]

13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with this Agreement or any Services to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

14. NO BENEFIT TO ARISE TO CITY EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any Agreement or sub-agreement, or the proceeds thereof, for Services to be performed under this Agreement.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without the City's prior written authorization, unless the information is clearly public. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or designee, or unless requested by the City’s attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the Services performed under this Agreement or relating to the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.

However, the City's right to review any such response does not imply or mean the Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 7 of 16 [Consultant Name]
right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.

16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mail by the United States Postal Service, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To the City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention:

To Consultant: _________________________
_________________________

17. ASSIGNMENT
Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. [Because of the personal nature of the Services to be rendered pursuant to this Agreement, only _____________ shall perform the Services described in this Agreement, unless otherwise agreed to by City. Consultant shall provide City fourteen (14) days' notice prior to the departure of ____________ from Consultant's employ. Should he/she leave Consultant's employ, City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant’s sole compensation shall be payment for actual Services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City and Consultant.] Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide the City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include and indemnity provision similar to the one provided herein and identifying the City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.

18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses required of it by law for the performance of the Services described in this Agreement.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 8 of 16 [Consultant Name]

19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

21. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by the parties hereto, or their respective successors and assigns, in order to be valid.

22. NON-EXCLUSIVE AGREEMENT
Consultant acknowledges that the City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

23. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

24. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

25. WAIVER
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The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

26. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

27. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

28. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this Agreement on behalf of the parties warrant and represents that they have the authority to execute this Agreement on behalf of said parties and has the authority to bind the parties to the provisions of this Agreement.

29. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this Agreement by electronic signature or electronic transmittal of signatures shall have the same effect as handwritten signatures for the purposes of validity, enforceability, and admissibility.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
[If Consultant is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).]

CITY OF SANTA FE SPRINGS CONSULTANT
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA REV032024 Page 10 of 16 [Consultant Name]
____________________________ ____________________________ Name: ______________________
Title: _______________________
Date: ______________________ Date: _______________________ ATTEST: CONSULTANT
__________________________ ____________________________ Janet Martinez, City Clerk Name: ______________________ Title: _______________________
Date: _______________________
APPROVED AS TO FORM:
_________________________
Ivy M. Tsai, City Attorney
Attachments: Exhibit A City’s Request for Proposals
Exhibit B Consultant’s Proposal
Exhibit C Insurance Requirements
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA [Type here]

EXHIBIT A
CITY’S REQUEST FOR PROPOSALS
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA [Type here]

EXHIBIT B
CONSULTANT’S PROPOSAL
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA [Type here]

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of the City, and prior to commencement of Services, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If Consultant maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
[Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.]
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident for bodily injury or disease).

Consultant shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA [Type here]
[Note: If the required limits for general liability, auto and employer’s liability are $1 million or less, the following paragraph may be omitted.] Umbrella or excess liability insurance. Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
 A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
 Pay on behalf of wording as opposed to reimbursement;  Concurrency of effective dates with primary policies;  Policies shall “follow form” to the underlying primary policies; and  Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

Duration of coverage. Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, or Consultant’s agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

The City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA [Type here]
premium paid by the City will be promptly reimbursed by Consultant or the City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, the City may immediately terminate this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of Agreement provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA [Type here]
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Services who is brought onto or involved in the Services by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the Services will be submitted to the City for review.

The City’s right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant’s compensation or come to some other agreement to address the additional cost.

Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.

Timely notice of claims. Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA

EXHIBIT A
CITY’S REQUEST FOR PROPOSALS
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA City of Santa Fe Springs
11710 Telegraph Road.

Santa Fe Springs, Ca. 90670
Cover letter and Company information
Advantage Mailing LLC
1600 N. Kraemer Blvd.

Anaheim, Ca. 92806
Main Office 714-538-3881
Fax 714-632-8534
www.advantageinc.com
Tom Ling – Managing Member (Tom is the main signer on any contract) Main Contact
Scott Ogle
Account Executive – (Scott will supply any information and the handling of all documentation to the city) 949-633-9090
[email protected]
Advantage has been in business since 1994. We currently have over 800 employees. Advantage is the largest printer on the West Coast. Currently we print Parks and Recreation Guide Brochures for more than 50 cities here in Southern California. We have been doing this style of work for more than twenty years and we are very good at it. We understand the time commitments needed to get your publication in the hands of your residences prior to classes starting. Of the over 50 cities that we print Parks and Recreation Guides, most of them have been with us for over 10 years. We have a long-standing reputation for delivering city publications on time. For new clients, we ask to have them send us the files for the last magazine that they printed. With these files, we process them as if it was a live job. If there are any files that look questionable, we address it then. By doing this extra step, Advantage ensures that the transition will go smoothly not only for the processing of files but also the transmitting of files. When the live job comes in, we know that there will be no issues delaying any prat of the process.

Our large complement of equipment allows us to continually stay on schedule to make your post office drop on time. We have a number of duplicate presses. Should an unforeseen mechanical problem arise we simply move the job to an identical press, so the schedule is not compromised. Advantage is also one of the largest mailers in the state processing nearly 2,000,000 postal pieces each day. Our fleet of trucks make daily drops to various Post Offices. Advantage has in-house Postal Verification. This allows us to bypass waiting in line with our trucks to have the post office verify the mail. That in turn speeds up the delivery process.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA Our pricing does not include sales tax. If the City mails a publication at least 4 times a year you will qualify for a periodical exemption on sales tax. This would also apply for all materials displaying a printed sales message even if those products are only purchased once a year. We can provide you the necessary form to take advantage of this program. I have also included a quote for your “All things Sante Fe” magazine. We are very interested in providing these services to you. I believe that our company has a lot to offer you.

Thank you for your consideration,
Scott Ogle
Advantage Mailing LLC
949-633-9090
[email protected]
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA City of Santa Fe Springs
Company bio’s for Advantage Mailing LLC
Andy Perez – General Manager
More than 20+ years of strategic hands-on experience applying people, process, problem-solving, and technical skills to improve individual, team, organizational, and company-wide performance. A dynamic leader, strategically aligning operations and infrastructure to exceed demands within customer-driven industries. Innovative manager of design, development, and implementation constantly leveraging extensive organizational expansion and productivity measures. Expert in identifying opportunities with tactical knowledge of production management and personnel resourcing. A passionate team builder, mentoring with purpose, realizing that strong working relationships create great teams, producing exceptional results. Areas of Expertise: National Operations Management Extensive Budget Administration Workflow Optimization Strategic Planning/Tactical Executions Quality Assurance Management Productivity/Efficiency Improvements Leadership/Development/Training CrossFunctional Team Leadership Process Reengineering Relationship Building / Management Technology Implementation Customer Service & Relationship Building Professional Career Chronology Advantage Inc. – General Manager- 2019-Present Cenveo Worldwide Limited - Regional Vice President- 2016-2019 BR Direct- General Manager – 2012-2016 IWCO Direct- Operations Manager - 2006-2012 Creative Mailing Marketing- Direct Mail Holdings Operations Manager -2000-2006 Ken Beck – Plant Manager
Working in the printing industry since 1978. Companies worked for throughout my career include: Frye & Smith, American Signature Graphics, Calsonic Miura Graphics, ColorGraphics, Advantage ColorGraphics
Job duties have included:

Shipping Manager
Bindery Manager
Plant Scheduler
Production Manager
Plant Manager
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA Scott Ogle – Account Manager
Working in the printing industry since 1977. He has held positions of Management in Prepress, Bindery, Quality Control, Planning, and Scheduling. He has been with Advantage since 2009. Advantage Printing produces more than 50 City Activity Guide Brochure of which Scott handles a number of these accounts.

These City account span an area from San Diego to San Francisco and some being produced for cities in Arizona. Scott also oversees print production schedules (coordinating between sales staff/customer service representatives, purchasing, prepress, and production on press schedules).

Suzanne Fierros – Account Manager
Over 40 years of experience in the printing industry as an Account Manager for: International Printers, Sinclair Printing, Penn Litho, Advantage Mailing
10 years of experience with Advantage Mailing LLC. Specializing in City Publications (print and mail), College and University class schedules and brochure (print and mail), Cruise line catalogs and Medical Catalogs.

Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA Tom Ling
President/CEO
Brett Noss
CFO
Peter Almqvist
Colorgraphics
Sales Manager
Conie Diaz
Human Resources
Tom Duchene
Advantage Sales
Manager
Andy Perez
General Manager
HR Staff Accounting Staff Sales Reps Sales Reps
Ken Beck
Plant Manager
Print/Bindery/Shop
Adam Gonzalez
Logistic
Manager
Tony Valles
Press Room
Manager
Tom Lesher
Press Room
Manager
Zack Duchene
Maintenance
Manager
Regina Tuazon
Purchasing
Manager
Ail Fakhar
Estimating
Manager
Tina Schaefer
Project
Manager
Steve Bustillos
1st Shift
Supervisor
Steve Miranda
2nd Shift
Supervisor
Muro Pino
3rd Shift
Supervisor
Jaime Haro
Prepress
Manager
Tom Tortarolo
Color/
Retouching
Manager
Bob Gray
Data Processing
Manager
Randy Eubanks
IT/Compliance
/Security
Hugo Candelas
Plant Manager
Mail Shop
Claudia Diaz
Quality
Control
Miguel Gutierrez
Customer Service
Manager
Shipping, Postal ClerksMaintenance
Dept. Purchasing
Dept. Estimating
Dept. Programmers
Luis Garcia
Apps/
Programming
Manager
John DeWorken
Digital Imaging
Manager
Digital Print
Operators
Customer
Service
Planners
Ricardo Raza
Warehouse
Supervisor
Leads
Fernando Barbosa
2nd Shift
Supervisor
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA 1600 N. Kraemer Blvd.

Anaheim, CA 92806
Phone: (714) 538-3881 · Fax: (714) 632-8534
Proposal
Attn: Lana Dich / Micah H
City of Sante Fe Springs Proposal 270502.
11710 Telegraph Road
Santa Fe Springs, CA 90670
Date September 3, 2024
Ph: 562.858.0511 Fax:

Project
Project # 2 - All Things Sante Fe
Art & List Supplied -
40 pg self
Web Prt - 4/4, 4 cp / Same on 70# #3 Gloss Book
Gather, Saddle Stitch & Trim to 8.375 x 10.875
21,000 = Bundle Tie in 50's w/ EDDM Slips - F.O.B.: Sante Fe Springs USPS Balance to Carton Pack Conv - F.O.B.: Sante Fe Springs City Hall Postage NOT INCLUDED
Note: MILL ITEM Paper, ALLOW 4 - 6 Weeks for Stock Price Prevailing at Time of Shipment, Subject to Price Increase, Allocation & Mill Manufacturing Date BUT Paper Availability is NOT GUARENTEED Quantity of 21,200
Services Quantity Setup Rate per Price
**Printing - Prt 8 pg Txt 4/4 on M600 21,200 $154.37 /m $3,272.55 **Printing - Prt 16 pg Txt 4/4 on M600 21,200 $224.72 /m $4,764.01 **Printing - Prt 16 pg Txt 4/4 on M600 21,200 $217.45 /m $4,609.98 **Printing - Bindery 1 $854,490. /m $854.49
DP EDDM/Simplified Paperwork 21,200 $25.00 $5.00 /m $131.00 Packaging-Hand Bundle 21,200 $8.00 /m $169.60
Plant Verify 1 $42.50 ea $42.50
Deliver to Local Post Office 1 $225.00 ea $225.00
Total Cost for Services $14,069.13
Total Estimated Project Cost 21,200 Unit Price: $0.6636 $14,069.13 Quotation SUBJECT to re-quote upon receipt of customer artwork, film or mail piece. Postage MUST be received prior to drop. Actual postage may vary from estimate.

Due to market conditions the paper prices included in this quotation are based on current prices, and are subject to adjustment and availability at the time the paper stock is shipped from the mill. Any price increase will be reflected with an adjustment to this proposal or on the invoice rendered to you. Over/under run of 5% shall constitute an acceptable delivery and be billed accordingly. Print pricing does NOT include sales tax if applicable. Prices based on the information received at the time of the quote and are subject to change upon the receipt of the artwork..

Customer Signature: __________________________ Submitted by: ___________________________ Sales Rep.

Title: ___________________________________ By: _________________________________ Authorized Officer Scott Ogle
Account Manager
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA

SECURITY AND CERTIFICATIONS
• SOC 2 Type 2 Compliant
• HIPPA Compliant
• Equifax, Experian and TransUnion Data Certified
• ISO 9001 Certified
• PCI DSS Merchant Data Security Validation
• National Minority Supplier Certified - NMSDC
• FSC Certified
• G7 Printer Certification
• Government TIER 1 Supplier Certification
• USPS Seamless Acceptance Certified
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA Certifications
• SOC 2 Type 2 Compliant
• National Minority Supplier Certified - NMSDC
• HIPPA Compliant
• Equifax, Experian and TransUnion Data Certified
• ISO 9001 Certified
• PCI DSS Merchant Data Security Validation
• FSC Certified
• G7 Printer Certification
• Government TIER 1 Supplier Certification
• USPS Seamless Acceptance Certified
Capabilities
• Ability to Print and Mail 60 Million Pieces per month • Multiple open webs, continuous and sheet fed printing platforms for letter packages, self-mailers, postcards
and snap-packs. From 8-10 color
• Coatings and finishes all in-house
• Multiple digital platforms from web to sheet fed. Printing and imaging all in one pass(duplex) which reduces
production cycle times. Digital eliminates print versions, less paper waste, unlimited variability, less mail streams which can net less postage costs.
• Multiple imaging and personalization platforms from open web, continuous and sheet fed including inkjet, laser
and digital. Duplex for all imaging platforms
• Robust Data Hygiene, SFTP and
Mail Tracking Services
• Multiple inserting platforms and up to
4-way automated matching
• High-speed inserting of letter packages
up to 20,000 per hour
• Card, post-it-note and magnet affixing
• Multiple production platforms provides more options
for direct mail programs
• High-speed platforms reduces
production cycle times
• Highly skilled service and production
personnel to ensure high quality DM
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25 – 2 Printing, Graphic Design, and Mailing Services ATTACHMENT A – Vendor Questionnaire
(COMPLETE AND RETURN WITH YOUR PROPOSAL)
Business Name
Business Address
Business Phone Number
Contact Person
Name and Title
Contact Person
Phone Number
Contact Person
Email Address
Please submit responses to the following questions:

1. Is your business primary office
located within the City of Santa Fe
Springs? If so, you may qualify for
the local vendor preference.

Please submit a copy of your
business license with your
proposal submission.

2. How many years of experience do
you have providing printing
services?

3. How many years of experience do
you have providing graphic design
services?
1 Advantage Mailing LLC. 1600 N. Kreamer Blvd. Anaheim, Ca. 714-538-3881 Scott Ogle - Account Executive 949-633-9090 [email protected] No.
45 years of printing experience 20 years
specializing in city accounts like parks and
recreation guides, postcards, mailers, and
annual reports.

Our graphics team has over 20 years of
experience in Graphic Design
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA

4. Have you ever provided services
for a public agency (e.g. city,
county, state, Federal, school
district)?

5. If you answered “yes”, please
provide the name of the public
agency that you most recently
provided services?

6. Can you provide same
day/expedited services?

7. Do you have a web-based platform
for submitting/receiving business
card orders?
Yes, all public agencies. Our customer list
extends over 10,000 clients. We currently print
parks and rec guides for over 50 cities here in
Southern California. We are a US Government
approved printing facility. We currently print over
12,000,000 voter guides. We print material for
over 100 schools,
City of : Anaheim, Arcadia, Alhambra, Azusa, Beaumont, Beverly Hills, Buena Park, Burbank, Carson, Cerritos, Costa Mesa, Covina, Cypress, Duarte, Fullerton, Garden Grove, Glendale, Huntington Beach, Irvine, Jurupa, La Mirada, Laguna Beach, Lancaster, Lakewood, Lake Forest, Long Beach, Los Alimitos. Los Aliso, Mission Viejo, Moorpark, Ojai, Ontario, Palmdale, Pleasent Valley, Riverside, Santa Ana, Temecula, Yucaipa, Yorba Linda to name a few. Rancho Santiago Community College District, Saddleback Valley College District, UCI, UCLA, USC, Pepperdine, Biola, University of Riverside. County of Orange, Fresno County, Riverside County, State of California and the US Government
On Occasion
No
Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA RFP 25 – 2 Printing, Graphic Design, and Mailing Services ATTACHMENT B – References
(COMPLETE AND RETURN WITH YOUR PROPOSAL)
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
City of Lake Forest 100 Civic Center Drive, Lake Forest, Ca. 92630 Jonathan Volzke 949-282-5214 [email protected] Leaflet Magazine 1 year contract with extensions City of Los Aliso 12 Journey Suite 100, Aliso Viejo, Ca. 92656 Lizzy Mendoza 949-425-2553 [email protected] Quarterly Magazine 1 year contract with extensions City of Yorba Linda 4845 Casa Loma Avenue, Yorba Linda, Ca. 92886 Julio Palacios 714-961-7116 [email protected] Quarterly Magazine 1 year contract with extensions Docusign Envelope ID: 8AFBA84C-B256-43D6-B61E-B0B629260EEA City of Santa Fe Springs
Printing, Graphic Design, and Mailing Services (RFP 25-2), bidding on 09/05/2024 2:00 PM (PDT)

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Santa Fe Springs City CouncilOctober 15, 2024

Santa Fe Springs City Council
October 15, 2024