Agenda
10.07.2025 - CITY COUNCIL AGENDA.PDF
Meeting Materials
OCTOBER 7, 2025, MEETING VIDEO
10.07.2025 - AGENDA PACKET.PDF
1. Documents:
2. Documents:
CITY OF SANTA FE SPRINGS
MEETINGS OF THE HOUSING SUCCESSOR, SUCCESSOR AGENCY,
AND CITY COUNCIL
AGENDA
TUESDAY, OCTOBER 7, 2025
AT 5:00 P.M.
CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670
CITY COUNCIL
William K. Rounds, Mayor
Joe Angel Zamora, Mayor Pro Tem
Annette Rodriguez, Councilmember
Juanita Martin, Councilmember
John M. Mora, Councilmember
CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Rick Olivarez
CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Development Cuong Nguyen
Director of Community Services Maricela Balderas
Director of Finance Julio Morales
Director of Parks & Recreation Gus Hernandez
Director of Police Services Arlene Salazar
Director of Public Works James Enriquez
City Clerk Fernando N. Muñoz
October 7, 2025: City Council Meeting Page 2 of 9
NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.gov/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
SB 1439: Effective January 1, 2025, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $500 from an interested person. The Council Member would need to disclose the donation and abstain from voting.
Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Council Meeting Start Times: If there is a closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 5:00 p.m. and open session shall start at 6:00 p.m. If there is no closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 6:00 p.m.
Please Note: Staff reports and supplemental attachments are available for inspection online and at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.
October 7, 2025: City Council Meeting Page 3 of 9
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
1. CLOSED SESSION
CONFERENCE WITH LEGAL – ANTICIPATED LITIGATION: Two Matters (Pursuant to Government Code Section 54956.9(d)(2) and 54956.9(e)(1))
CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.
INVOCATION
PLEDGE OF ALLEGIANCE
INTRODUCTIONS
PRESENTATIONS
2. RECOGNITION OF 2025-2026 MISS SFS COURT (PARKS & RECREATION)
3. 20TH ANNIVERSARY OF ABIGAIL BARRAZA FOUNDATION AND PAINT THE
TOWN PINK (PARKS & RECREATION)
4. SOUTHEAST AREA ANIMAL CONTROL AUTHORITY (SEAACA) RECOGNITION (POLICE SERVICES)
5. PROCLAMATION – FIRE PREVENTION WEEK (FIRE)
CHANGES TO AGENDA
PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
October 7, 2025: City Council Meeting Page 4 of 9
PUBLIC HEARING – NONE
OLD BUSINESS – NONE
REGULAR BUSINESS – NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
HOUSING SUCCESSOR
6. MINUTES OF THE SEPTEMBER 2, 2025 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.
SUCCESSOR AGENCY
7. MINUTES OF THE SEPTEMBER 2, 2025 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.
CITY COUNCIL
8. MINUTES OF THE SEPTEMBER 2, 2025 CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
9. QUARTERLY UPDATE #2 – COMPREHENSIVE ZONING CODE UPDATE
PROJECT (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Receive and file this update on the Comprehensive Zoning Code Update project.
October 7, 2025: City Council Meeting Page 5 of 9
10. SECOND READING OF ORDINANCE NO. 1162 – AMEND SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS), AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE
SPRINGS MUNICIPAL CODE AND DETERMINATION THAT THE PROJECT IS
EXEMPT FROM CEQA (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1162:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS) AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE; and
2) Take such additional, related, action that may be desirable.
11. SECOND READING OF ORDINANCE NO. 1163 – AMENDING SECTION 30.21 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION) AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) OF THE SANTA FE SPRINGS MUNICIPAL CODE TO
SUPPORT THE SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING
PARKS, FACILITIES, AND PUBLIC MEETINGS (PARKS AND RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1163:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS MUNICIPAL CODE AMENDING SECTION 3021 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION), AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN
PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) TO SUPPORT THE
SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND PUBLIC MEETINGS; and
2) Take such additional, related, action that may be desirable.
12. RESOLUTION NO. 9981, EXPRESSING SUPPORT FOR SANTA FE HIGH SCHOOL IN RETAINING THE “CHIEFS” MASCOT (PARKS & RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9981, expressing support for Santa Fe High School in retaining the “Chiefs” mascot; and
October 7, 2025: City Council Meeting Page 6 of 9
2) Take such additional, related action that may be desirable.
13. GATEWAY CITIES REGIONAL FIBER NETWORK PROJECT: RIGHT-OF-WAY
USE AGREEMENT WITH THE GATEWAY CITIES COUNCIL OF GOVERNMENTS (GCCOG) (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Right-of-Way (ROW) Use Agreement between the City and the Gateway Cities Council of Governments for the installation, maintenance, and operation of the Gateway Cities Regional Fiber Optic Network in the City’s rightsof-way; and 2) Authorize the City Manager or designee to sign and administer the Agreement, including approving final plans and any other actions in connection with the Agreement; and
3) Take such additional, related, action that may be desirable.
14. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR LANDSCAPE
DESIGN AT ROSECRANS/MARQUARDT AVENUE GRADE SEPARATION
PROJECT – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 9 to RMA International, Inc. of Huntington Beach, California in the amount of $111,470 for the Landscape Design at the Rosecrans/Marquardt Avenue Grade Separation Project and authorize the City Manager to execute the Task Order No. 9; and
2) Appropriate $111,470 from the Capital Improvement Reserve Fund to the Rosecrans/Marquardt Grade Separation Project Account No. PW180109; and 3) Take such additional related action that may be desirable.
15. ON-CALL PROFESSIONAL ENGINEERING SERVICES – AWARD OF
CONTRACTS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Accept the proposals for on-call engineering services; and 2) Award a contract to each of the seventeen engineering consulting firms listed in the staff report for On-Call Professional Engineering Services for various capital improvement projects; and
3) Take such additional, related action that may be desirable.
October 7, 2025: City Council Meeting Page 7 of 9
16. AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSAL FOR GRANT
RESEARCH, WRITING, AND MANAGEMENT SERVICES (CITY MANAGER) RECOMMENDATION: It is recommended that the City Council:
1) Authorize staff to advertise a Request for Proposal (RFP) for Grant Research, Writing, and Management Services; and
2) Take such additional, related action that may be desirable.
17. APPROVE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
SANTA FE SPRINGS AND DAPEER ROSENBLIT & LITVAK, LLP, TO PROVIDE
LEGAL SERVICES RELATED TO ENFORCEMENT OF THE SANTA FE SPRINGS
MUNICIPAL CODE, INCLUDING CONSULTATION, PROSECUTION AND
LITIGATION IN CRIMINAL, CIVIL AND ADMINISTRATIVE MATTERS (POLICE SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Professional Services Agreement between the City of Santa Fe Springs and Dapeer Rosenblit & Litvak, LLP to provide Legal Services related to enforcement of the Santa Fe Springs Municipal Code in an amount not-to-exceed $300,000 for a period of three (3) years; and
2) Take such additional, related, action that may be desirable.
18. THE HO’OILINA FOUNDATION - HERITAGE OF ALOHA FESTIVAL FACILITY
FEE WAIVER APPLICATION (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to approve a Tier II facility fee waiver in the amount of $15,525 for the use of Heritage Park by the Ho‘Oilina Foundation, Inc for their annual Heritage of Aloha festival scheduled May 16 and 17, 2026, with the foundation responsible for staffing fees of $2,910 and all required permits or other departmental fees; and
2) Take such additional, related, action that may be desirable.
19. CALIFORNIA STATE LIBRARY GRANT AWARD FOR THE SANTA FE SPRINGS
CITY LIBRARY ZIP BOOKS PROJECT (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Accept the California State Library’s Zip Books Grant Award in the amount of $2,448 for the Santa Fe Springs City Library; and
October 7, 2025: City Council Meeting Page 8 of 9
2) Authorize the Director of Community Services to execute the grant agreement; and
3) Approve the deposit of $2,448 in grant funds into the Library & Cultural Services Administration’s State Grants/Subventions revenue account (No. 10105699- 442000); and
4) Approve a corresponding increase of $2,448 in the Library & Cultural Services Administration’s Books & Subscriptions expenditure account (No. 10105699- 522000); and
5) Take such additional, related, action that may be desirable.
20. ART IN PUBLIC PLACES FY 2025-26 ART EDUCATION GRANT REVISED
PROGRAM AWARDS (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the FY 2025-26 award distribution of an additional $4,972.30, for a total of $71,883.75, as recommended by the Heritage Arts Advisory Committee (HAAC), to fund the Art Education Grant Program recipients; and 2) Authorize the allocation of an additional $1,883.75 to the Public Art & Art Education Program – Contribution/Art Education Grants account (No. 10511001- 593000) for Fiscal Year 2025-26; and
3) Take such additional, related, action that may be desirable.
21. CITY COMMUNITY GUIDE AND NEWSLETTER GRAPHIC DESIGN SERVICES
REQUEST FOR PROPOSAL (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the issuance of a Request for Proposals (RFP) for professional graphic design services for the City’s Community Guide and Newsletter; and 2) Authorize the City Manager to execute a three (3) year agreement, with the option to extend for two (2) additional one-year terms, with the selected vendor in a form approved by the City Attorney; and
3) Take such additional, related, action that may be desirable.
22. AUTHORIZATION TO PURCHASE DEPARTMENT OF FIRE-RESCUE
APPARATUS AND EQUIPMENT (FIRE)
RECOMMENDATION: It is recommended that the City Council:
October 7, 2025: City Council Meeting Page 9 of 9
1) Approve the purchase of Fire-Rescue apparatus and associated equipment for the Santa Fe Springs Department of Fire-Rescue; and
2) Authorize the City Manager, or designee, to execute all documents necessary to complete the purchase, including purchase agreements, vendor contracts, and related documentation; and
3) Take such additional, related, action that may be desirable.
23. FIRST READING OF ORDINANCE NO. 1164 – AN ORDINANCE UPDATING THE 2025 EDITION OF THE CALIFORNIA FIRE CODE AND ADOPTION OF RESOLUTION NO. 9981, SETTING FORTH LOCAL CONDITIONS JUSTIFYING AMENDMENTS TO THE 2025 EDITION OF THE CALIFORNIA FIRE CODE (FIRE) RECOMMENDATION: It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1164:
AN ORDINANCE AMENDING SECTIONS 93.01, 93.03, 93.04 OF CHAPTER 93 (FIRE PREVENTION AND PROTECTION) OF THE SANTA FE SPRINGS
MUNICIPAL CODE, TO UPDATE REFERENCES TO, ADOPT, AND ENFORCE THE 2025 EDITION OF THE CALIFORNIA FIRE CODE; and
2) Adopt Resolution No. 9981; and
3) Take such additional, related, action that may be desirable.
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
ADJOURNMENT
I, Fernando N. Muñoz, City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.gov; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.
CITY OF SANTA FE SPRINGS
MEETINGS OF THE HOUSING SUCCESSOR, SUCCESSOR AGENCY,
AND CITY COUNCIL
AGENDA
TUESDAY, OCTOBER 7, 2025
AT 5:00 P.M.
CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670
CITY COUNCIL
William K. Rounds, Mayor
Joe Angel Zamora, Mayor Pro Tem
Annette Rodriguez, Councilmember
Juanita Martin, Councilmember
John M. Mora, Councilmember
CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Rick Olivarez
CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Development Cuong Nguyen
Director of Community Services Maricela Balderas
Director of Finance Julio Morales
Director of Parks & Recreation Gus Hernandez
Director of Police Services Arlene Salazar
Director of Public Works James Enriquez
City Clerk Fernando N. Muñoz
October 7, 2025: City Council Meeting Page 2 of 9
NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.gov/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
SB 1439: Effective January 1, 2025, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $500 from an interested person. The Council Member would need to disclose the donation and abstain from voting.
Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Council Meeting Start Times: If there is a closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 5:00 p.m. and open session shall start at 6:00 p.m. If there is no closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 6:00 p.m.
Please Note: Staff reports and supplemental attachments are available for inspection online and at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.
October 7, 2025: City Council Meeting Page 3 of 9
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
1. CLOSED SESSION
CONFERENCE WITH LEGAL – ANTICIPATED LITIGATION: Two Matters (Pursuant to Government Code Section 54956.9(d)(2) and 54956.9(e)(1))
CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.
INVOCATION
PLEDGE OF ALLEGIANCE
INTRODUCTIONS
PRESENTATIONS
2. RECOGNITION OF 2025-2026 MISS SFS COURT (PARKS & RECREATION)
3. 20TH ANNIVERSARY OF ABIGAIL BARRAZA FOUNDATION AND PAINT THE
TOWN PINK (PARKS & RECREATION)
4. SOUTHEAST AREA ANIMAL CONTROL AUTHORITY (SEAACA) RECOGNITION (POLICE SERVICES)
5. PROCLAMATION – FIRE PREVENTION WEEK (FIRE)
CHANGES TO AGENDA
PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
October 7, 2025: City Council Meeting Page 4 of 9
PUBLIC HEARING – NONE
OLD BUSINESS – NONE
REGULAR BUSINESS – NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
HOUSING SUCCESSOR
6. MINUTES OF THE SEPTEMBER 2, 2025 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.
SUCCESSOR AGENCY
7. MINUTES OF THE SEPTEMBER 2, 2025 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.
CITY COUNCIL
8. MINUTES OF THE SEPTEMBER 2, 2025 CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
9. QUARTERLY UPDATE #2 – COMPREHENSIVE ZONING CODE UPDATE
PROJECT (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Receive and file this update on the Comprehensive Zoning Code Update project.
October 7, 2025: City Council Meeting Page 5 of 9
10. SECOND READING OF ORDINANCE NO. 1162 – AMEND SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS), AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE
SPRINGS MUNICIPAL CODE AND DETERMINATION THAT THE PROJECT IS
EXEMPT FROM CEQA (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1162:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS) AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE; and
2) Take such additional, related, action that may be desirable.
11. SECOND READING OF ORDINANCE NO. 1163 – AMENDING SECTION 30.21 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION) AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) OF THE SANTA FE SPRINGS MUNICIPAL CODE TO
SUPPORT THE SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING
PARKS, FACILITIES, AND PUBLIC MEETINGS (PARKS AND RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1163:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS MUNICIPAL CODE AMENDING SECTION 3021 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION), AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN
PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) TO SUPPORT THE
SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND PUBLIC MEETINGS; and
2) Take such additional, related, action that may be desirable.
12. RESOLUTION NO. 9981, EXPRESSING SUPPORT FOR SANTA FE HIGH SCHOOL IN RETAINING THE “CHIEFS” MASCOT (PARKS & RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9981, expressing support for Santa Fe High School in retaining the “Chiefs” mascot; and
October 7, 2025: City Council Meeting Page 6 of 9
2) Take such additional, related action that may be desirable.
13. GATEWAY CITIES REGIONAL FIBER NETWORK PROJECT: RIGHT-OF-WAY
USE AGREEMENT WITH THE GATEWAY CITIES COUNCIL OF GOVERNMENTS (GCCOG) (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Right-of-Way (ROW) Use Agreement between the City and the Gateway Cities Council of Governments for the installation, maintenance, and operation of the Gateway Cities Regional Fiber Optic Network in the City’s rightsof-way; and 2) Authorize the City Manager or designee to sign and administer the Agreement, including approving final plans and any other actions in connection with the Agreement; and
3) Take such additional, related, action that may be desirable.
14. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR LANDSCAPE
DESIGN AT ROSECRANS/MARQUARDT AVENUE GRADE SEPARATION
PROJECT – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 9 to RMA International, Inc. of Huntington Beach, California in the amount of $111,470 for the Landscape Design at the Rosecrans/Marquardt Avenue Grade Separation Project and authorize the City Manager to execute the Task Order No. 9; and
2) Appropriate $111,470 from the Capital Improvement Reserve Fund to the Rosecrans/Marquardt Grade Separation Project Account No. PW180109; and 3) Take such additional related action that may be desirable.
15. ON-CALL PROFESSIONAL ENGINEERING SERVICES – AWARD OF
CONTRACTS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Accept the proposals for on-call engineering services; and 2) Award a contract to each of the seventeen engineering consulting firms listed in the staff report for On-Call Professional Engineering Services for various capital improvement projects; and
3) Take such additional, related action that may be desirable.
October 7, 2025: City Council Meeting Page 7 of 9
16. AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSAL FOR GRANT
RESEARCH, WRITING, AND MANAGEMENT SERVICES (CITY MANAGER) RECOMMENDATION: It is recommended that the City Council:
1) Authorize staff to advertise a Request for Proposal (RFP) for Grant Research, Writing, and Management Services; and
2) Take such additional, related action that may be desirable.
17. APPROVE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
SANTA FE SPRINGS AND DAPEER ROSENBLIT & LITVAK, LLP, TO PROVIDE
LEGAL SERVICES RELATED TO ENFORCEMENT OF THE SANTA FE SPRINGS
MUNICIPAL CODE, INCLUDING CONSULTATION, PROSECUTION AND
LITIGATION IN CRIMINAL, CIVIL AND ADMINISTRATIVE MATTERS (POLICE SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Professional Services Agreement between the City of Santa Fe Springs and Dapeer Rosenblit & Litvak, LLP to provide Legal Services related to enforcement of the Santa Fe Springs Municipal Code in an amount not-to-exceed $300,000 for a period of three (3) years; and
2) Take such additional, related, action that may be desirable.
18. THE HO’OILINA FOUNDATION - HERITAGE OF ALOHA FESTIVAL FACILITY
FEE WAIVER APPLICATION (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to approve a Tier II facility fee waiver in the amount of $15,525 for the use of Heritage Park by the Ho‘Oilina Foundation, Inc for their annual Heritage of Aloha festival scheduled May 16 and 17, 2026, with the foundation responsible for staffing fees of $2,910 and all required permits or other departmental fees; and
2) Take such additional, related, action that may be desirable.
19. CALIFORNIA STATE LIBRARY GRANT AWARD FOR THE SANTA FE SPRINGS
CITY LIBRARY ZIP BOOKS PROJECT (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Accept the California State Library’s Zip Books Grant Award in the amount of $2,448 for the Santa Fe Springs City Library; and
October 7, 2025: City Council Meeting Page 8 of 9
2) Authorize the Director of Community Services to execute the grant agreement; and
3) Approve the deposit of $2,448 in grant funds into the Library & Cultural Services Administration’s State Grants/Subventions revenue account (No. 10105699- 442000); and
4) Approve a corresponding increase of $2,448 in the Library & Cultural Services Administration’s Books & Subscriptions expenditure account (No. 10105699- 522000); and
5) Take such additional, related, action that may be desirable.
20. ART IN PUBLIC PLACES FY 2025-26 ART EDUCATION GRANT REVISED
PROGRAM AWARDS (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the FY 2025-26 award distribution of an additional $4,972.30, for a total of $71,883.75, as recommended by the Heritage Arts Advisory Committee (HAAC), to fund the Art Education Grant Program recipients; and 2) Authorize the allocation of an additional $1,883.75 to the Public Art & Art Education Program – Contribution/Art Education Grants account (No. 10511001- 593000) for Fiscal Year 2025-26; and
3) Take such additional, related, action that may be desirable.
21. CITY COMMUNITY GUIDE AND NEWSLETTER GRAPHIC DESIGN SERVICES
REQUEST FOR PROPOSAL (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the issuance of a Request for Proposals (RFP) for professional graphic design services for the City’s Community Guide and Newsletter; and 2) Authorize the City Manager to execute a three (3) year agreement, with the option to extend for two (2) additional one-year terms, with the selected vendor in a form approved by the City Attorney; and
3) Take such additional, related, action that may be desirable.
22. AUTHORIZATION TO PURCHASE DEPARTMENT OF FIRE-RESCUE
APPARATUS AND EQUIPMENT (FIRE)
RECOMMENDATION: It is recommended that the City Council:
October 7, 2025: City Council Meeting Page 9 of 9
1) Approve the purchase of Fire-Rescue apparatus and associated equipment for the Santa Fe Springs Department of Fire-Rescue; and
2) Authorize the City Manager, or designee, to execute all documents necessary to complete the purchase, including purchase agreements, vendor contracts, and related documentation; and
3) Take such additional, related, action that may be desirable.
23. FIRST READING OF ORDINANCE NO. 1164 – AN ORDINANCE UPDATING THE 2025 EDITION OF THE CALIFORNIA FIRE CODE AND ADOPTION OF RESOLUTION NO. 9981, SETTING FORTH LOCAL CONDITIONS JUSTIFYING AMENDMENTS TO THE 2025 EDITION OF THE CALIFORNIA FIRE CODE (FIRE) RECOMMENDATION: It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1164:
AN ORDINANCE AMENDING SECTIONS 93.01, 93.03, 93.04 OF CHAPTER 93 (FIRE PREVENTION AND PROTECTION) OF THE SANTA FE SPRINGS
MUNICIPAL CODE, TO UPDATE REFERENCES TO, ADOPT, AND ENFORCE THE 2025 EDITION OF THE CALIFORNIA FIRE CODE; and
2) Adopt Resolution No. 9981; and
3) Take such additional, related, action that may be desirable.
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
ADJOURNMENT
I, Fernando N. Muñoz, City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.gov; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.
FOR ITEM NO. 6, PLEASE SEE ITEM NO. 8
FOR ITEM NO. 7, PLEASE SEE ITEM NO. 8
ITEM # 8
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Fernando N. Muñoz, City Clerk
SUBJECT: MINUTES OF THE SEPTEMBER 2, 2025 CITY COUNCIL MEETINGS DATE: October 7, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Approve the minutes as submitted.
FISCAL IMPACT
N/A
BACKGROUND
Staff has prepared minutes for the following meeting:
• Regular Meeting of September 2, 2025
ANALYSIS
N/A
ENVIRONMENTAL
N/A
DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025 MINUTES OF THE REGULAR COUNCIL MEETINGS Page 2 of 2
SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):
A. September 2, 2025 Regular Meeting Minutes
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
MINUTES OF THE MEETINGS OF THE
CITY COUNCIL
September 2, 2025
CALL TO ORDER
Mayor Rounds called the meeting to order at 5:04 p.m.
ROLL CALL
Members present: Councilmembers/Directors: Mora (arrived at 5:13 p.m.), Martin, Rodriguez, Mayor Pro Tem/Vice Chair Zamora, and Mayor/Chair Rounds.
Members absent: None
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None
1. CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATIORS
(Pursuant to Government Code Section 54956.8)
Property: 12131 Telegraph Road (Assessor Parcel No. 8005-012-031) Agency Negotiator: René Bobadilla, City Manager
Negotiating Parties: AJUA
Under Negotiation: Price and Terms
Mayor Rounds recessed the meeting at 5:05 p.m.
Mayor Rounds reconvened the meeting at 6:02 p.m.
CLOSED SESSION REPORT
City Attorney, Rick Olivarez provided the following closed session report: Direction was given to staff, and no reportable action was taken.
INVOCATION
Cindy Jarvis led the invocation.
PLEDGE OF ALLEGIANCE
Councilmember Rodriguez led the pledge of allegiance.
INTRODUCTIONS
Mayor Rounds introduced the following members from the Chamber of Commerce:
1. John Wilson – SFS Chamber CEO
Minutes of the September 2, 2025 Housing Successor, Successor Agency, and City Council Meetings
PRESENTATIONS
2. RECOGNITION OF BACK-TO-SCHOOL BACKPACK PROGRAM DONORS (COMMUNITY SERVICES)
3. SANTA FE SPRINGS BRAND REFRESH BY “WE THE CREATIVE”
(COMMUNITY SERVICES)
4. WHITTIER POLICE DEPARTMENT DUI OFFICER RECOGNITION
(POLICE SERVICES)
CHANGES TO AGENDA
None
PUBLIC COMMENTS
The following people spoke during Public Comments: Isabel Cervantes.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
Director of Parks and Rec, Gus Hernandez promoted the first community meeting for the Parks and Rec Master Plan. He also promoted Family Bingo Night on September 18, 2025.
PUBLIC HEARING - NONE
REGULAR BUSINESS – NONE
OLD BUSINESS – NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion.
Such approval will also waive the reading of any ordinance.
5. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF
COMMERCE, INDUSTRY, IRWINDALE, SANTA FE SPRINGS, AND VERNON (CITY
MANAGER)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Memorandum of Understanding between the Cities of Commerce, Industry, Irwindale, Santa Fe Springs, and Vernon to establish a multijurisdictional coalition for regional advocacy on industrial and commercial priorities; and 2) Take such additional, related action that may be desirable.
Minutes of the September 2, 2025 Housing Successor, Successor Agency, and City Council Meetings
6. SIDE LETTER #2 (LONGEVITY PAY) TO THE 2024-2027 MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF SANTA FE SPRINGS AND THE SANTA
FE SPRINGS FIREFIGHTERS ASSOCIATION (HUMAN RESOURCES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve side letter #2 (Longevity Pay) to the 2024-2027 Memorandum of Understanding between the City of Santa Fe Springs and the Santa Fe Springs Firefighters Association.
7. AUTHORIZATION TO PURCHASE TRAFFIC CONTROL BARRIERS AND SAFETY
EQUIPMENT USING PROPOSITION C LOCAL RETURN FUNDS (PARKS AND
RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the purchase of traffic control barriers and related safety equipment from Meridian Rapid Defense Group in the amount not to exceed $135,342.91; and 2) Authorize the Director of Parks and Recreation to issue a purchase order to Meridian Rapid Defense Group in an amount not-to-exceed $135,342.91; and 3) Approve the use of Proposition C Local Return funds, as approved by the Los Angeles County Metropolitan Transportation Authority (LA Metro), to finance this purchase; and
4) Take such additional, related, action that may be desirable.
8. SECOND READING OF ORDINANCE NO. 1161 – DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE
SPRINGS MUNICIPAL CODE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1161:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE SPRINGS MUNICIPAL CODE; and
2) Take such additional, related, action that may be desirable.
9. TOWN CENTER HALL PAINTING AND FLOORING – FINAL PAYMENT (PUBLIC WORKS)
Minutes of the September 2, 2025 Housing Successor, Successor Agency, and City Council Meetings
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Restoration Unlimited of Santa Fe Springs, California for $80,141 (Less 5% Retention); and
2) Approve the final contract amount with Restoration Unlimited in the amount of $150,941 including the aggregate change order amount of $62,941; and 3) Authorize the Director of Public Works to execute Contract Change Order Nos. 1 - 6 in an aggregate amount of $62,941; and
4) Appropriate $45,000 from Utility Users Tax (UUT) Fund to the Town Center Hall Painting and Flooring Project (Account No. PW250001); and 5) Take such additional, related action that may be desirable.
10. CITY HALL WEST WING OFFICE RENOVATION – ADDITIONAL APPROPRIATION
OF FUNDS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Appropriate an additional $230,000 from the Utility Users Tax (UUT) Fund to the City Hall West Wing Office Renovation (PW250006); and
2) Authorize the City Manager to execute Contract Change Order Nos. 1-5 in the aggregate amount of $238,000 and Contract Change Order No. 6 in the amount of $230,000 with CTG Construction, Inc. (dba C.T. Georgiou Painting Co.), for additional work in an aggregate amount of $468,000; and
3) Take such additional, related action that may be desirable.
11. AUTHORIZE THE PURCHASE AND LEASING OF POLICE SERVICES VEHICLES (POLICE SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize issuing a purchase order to Villa Ford to purchase one (1) Ford F-550 and three (3) F-150s in the amount of $280,225.18; and
2) Authorize issuing a purchase order to Honda World Westminster to purchase one (1) Honda CR-V, one (1) Honda Accord and one (1) Honda Pilot in the amount of $126,744.83; and
3) Authorize issuing a purchase order to Bert’s Mega Mall Covina to purchase one (1) Polaris Ranger and one (1) Zieman trailer in the amount of $41, 203.04; and Minutes of the September 2, 2025 Housing Successor, Successor Agency, and City Council Meetings
4) Authorize issuing a purchase order to Irv Seaver BMW Orange to purchase one (1) BMW R1300RT-P Motorcycle an amount not-to-exceed $60,000; and 5) Authorize issuing a purchase order to Selman Chevrolet Co. to purchase two (2) Chevrolet Trax in the amount of $58,888.70; and
6) Authorize the City Manager to enter into a tax-exempt equipment lease or purchase vehicles in an amount not-to-exceed $240,000 to acquire eight (8) vehicles for the Volunteer Program; and
7) Authorize the City Manager to enter into an ongoing Professional Services Agreement with Gilmar Automotive Group, in a form that is acceptable to the City Attorney for fleet procurement services and issue a payment of $19,000 for broker fees for the acquisition of nineteen (19) vehicles and;
8) Authorize a contingency in the amount of $24,000 for any expenditures related to the leasing or purchasing of vehicles; and
9) Authorize a budget transfer from Bond Proceeds 1010-163020-Police Services to Equipment Acquisition and Replacement fund 10800000-573450 in the total amount of $831,061.75 for the above listed items; and
10)Take such additional, related action that may be desirable.
12. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL (RFP) FOR A CITY-WIDE
SECURITY AND SURVEILLANCE CAMERA SYSTEM (POLICE SERVICES) RECOMMENDATION: It is recommended that the City Council:
1) Authorize staff to advertise the Request for Proposals (RFP) for a new City-wide Security and Surveillance Camera System, in accordance with the proposed bid schedule; and
2) Take such additional, related action that may be desirable.
It was moved by Councilmember Martin, seconded by Councilmember Mora, to approve the consent calendar, by the following vote:
Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None
Absent: None
Recuse: None
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
None
Minutes of the September 2, 2025 Housing Successor, Successor Agency, and City Council Meetings
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Mora talked about the ribbon cutting event for Raising Cane’s. Thanked all the new businesses who have recently joined the Chamber of Commerce.
Councilmember Martin talked about attending the Raising Cane’s ribbon cutting event and also highlighted the Pooloza event for Relay for Life. She talked about the upcoming anniversary of the September 11, 2001 terrorist attacks.
Councilmember Rodriguez thanked the Chamber of Commerce for hosting the retreat and also highlighted the great Relay for Life events throughout the city. She highlighted remembering all the lives lost during the September 11, 2001 terrorist attacks.
Mayor Pro Tem Zamora highlighted the Art Walk event. He praised the law enforcement officers who serve the city and also spoke about attending the Raising Cane’s ribbon cutting event. Lastly, he spoke about the upcoming anniversary of the September 11, 2001 terrorist attacks.
Mayor Rounds talked about how proud he is working alongside his peers, and thanked staff.
ADJOURNMENT
Mayor Rounds adjourned the meeting at 6:48 p.m. in memory of Roberta Garcia. _____________________
William K. Rounds
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
City Clerk
ITEM # 9
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
SUBJECT: QUARTERLY UPDATE #2 – COMPREHENSIVE ZONING CODE
UPDATE PROJECT
DATE: October 7, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Receive and file this update on the Comprehensive Zoning Code Update project.
FISCAL IMPACT
None. Project costs are covered under the City’s contract with Lisa Wise Consulting, Inc. (LWC).
BACKGROUND
On November 12, 2024, the City Council authorized RFP 25-8 to initiate a comprehensive update to Chapter 155 (Zoning) of the Municipal Code. The goal is to create a streamlined, user-friendly code aligned with the General Plan and best practices in land use planning.
Following a competitive selection process, the Council awarded a two-year contract to LWC on March 18, 2025. Quarterly progress updates will be provided to the City Council through project completion in Spring 2027.
PROJECT GOALS
Key project goals include:
• Streamlining the development review process;
• Conducting inclusive and meaningful outreach; and
• Modernizing and simplifying the zoning code.
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025
COMPREHENSIVE ZONING CODE UPDATE
PROJECT STATUS
City staff posted the Assessment and Recommendations Memo (Memo) on the project website on September 18, 2025, in advance of Community Workshop #2. The Memo details LWC’s evaluation of the effectiveness of the Zoning Code and other City guidelines, including an assessment of consistency with the General Plan and state/federal law.
RECENT OUTREACH ACTIVITIES
The Zoning Code Update team recently conducted Community Workshop #2 (described below). A full summary of the workshop will be prepared and posted on the project website at www.santafesprings.gov/zoningcodeupdate:
• Community Workshop #2
September 24, 2025 – Gus Velasco Neighborhood Center, 3:00 p.m.
Introduce the project, presented the consultant’s findings and recommendations (discussed under “Project Status” above), and gather feedback from the community, especially from residents.
Also see Exhibits B and C for summaries of Community Workshop #1 and the stakeholder interviews conducted in June. Project flyers directing interested parties to the project website were distributed at various City events, including the National Night Out event, concerts in the park, and movies in the park. Flyers were also shared with the Heritage Arts Committee, Senior Advisory Committee, Family and Human Services Committee, and at Planning Commission and City Council meetings prior to Community Workshop #2. The City has also promoted the project through the project email list.
UPCOMING OUTREACH ACTIVITIES
The following engagement activity is planned:
• Joint City Council and Planning Commission Study Session #1 Planned for November 2025
Introduce the project, share outreach results, present consultant findings and recommendations, and gather feedback from the Planning Commission, City Council, and the community.
NEXT STEPS
Following additional community input, LWC will begin drafting the Zoning Code Update this winter. The Public Review Draft is anticipated to be available in the Summer of 2026. Planning Commission and Council feedback at the November study session will be critical to shaping this draft.
ENVIRONMENTAL
This update is not a project under CEQA (Section 15378(b)(5)) as it constitutes general administrative activity.
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025
COMPREHENSIVE ZONING CODE UPDATE
CONCLUSION
The Zoning Code Update is progressing on schedule. Community engagement and technical analysis are underway, and staff will continue providing quarterly updates throughout the project.
ATTACHMENT(S)
A. June 17, 2025 Quarterly Update Memo
B. Community Workshop #1 Summary
C. Stakeholder Interview Summary
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 1 MEMO
To: City Council, City of Santa Fe Springs
From: Lisa Wise Consulting, Inc. (LWC)
Date: June 17, 2025
Subject: City of Santa Fe Springs Comprehensive Zoning Code Update, Quarterly Update
OVERVIEW
This memo serves as the first of several quarterly updates to the City Council during the projected 2-year Comprehensive Zoning Code Update project (Spring 2025 to Spring 2027).
On March 18, 2025, the City of Santa Fe Springs awarded the contract for its Comprehensive Zoning Code Update to Lisa Wise Consulting, Inc. (LWC), following a competitive RFP process initiated in November 2024.
The primary objective of this initiative is to replace Chapter 155 (Zoning) of the Santa Fe Springs Municipal Code with a streamlined, modern, and user-friendly document that aligns with the City’s recently adopted General Plan and incorporates best practices in planning and development regulation.
PROJECT KICK-OFF
The project officially launched on April 8, 2025, with a kick-off meeting between City staff and LWC (collectively the “Zoning Code Update team”). Key accomplishments of this meeting included:
• Finalization of a comprehensive project schedule and outreach strategy • Agreement on core project goals:
o Streamline the Development Review Process to reduce delays and improve efficiency
o Engage the Community in a Robust Outreach Process to ensure public and stakeholder input shapes the code
o Modernize the Code to Make It More User-Friendly and accessible for all users Following the meeting, City staff led LWC on a guided tour of Santa Fe Springs. This visit helped the consultant team better understand the city’s development patterns, built environment, and zoning challenges—providing valuable context for the work ahead.
OUTREACH
Initial outreach efforts are now underway. Key activities include:
939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 2 • Workshop #1 – Community Kick-Off
o Date: June 10, 2025
o Location: Town Center Hall
o Purpose: Introduce the project, gather community feedback on zoning priorities, and promote continued engagement
• Stakeholder Interviews
o Dates: June 10–11, 2025 (in-person), with virtual sessions to follow later in June
o Location: Community Development Department
o Purpose: Conduct one-on-one conversations with a broad range of stakeholders to identify issues, concerns, and ideas for improvement • City Council Study Session #1
o Date: Late Summer 2025
o Purpose: Share findings from early outreach and identify key zoning issues and opportunities for reform
These outreach efforts will inform the next phase of work and help ensure that the updated Code reflects the values and priorities of the Santa Fe Springs community.
UPCOMING KEY DELIVERABLES
The Zoning Code Update team is currently preparing the Assessment and Recommendations Memo, scheduled for delivery in Fall 2025. This foundational document will:
• Evaluate the City’s existing Zoning Code and related planning documents (e.g., overlay zones, landscape and sign guidelines)
• Assess alignment with the General Plan and compliance with state and federal laws • Identify areas of inconsistency, outdated standards, and opportunities for innovation The memo will guide the drafting of new zoning regulations beginning in 2026.
Exhibits:
A. Project Timeline
B. Public Outreach Program
CITY OF SANTA FE SPRINGS COMPREHENSIVE ZONING CODE UPDATE Workshop #1 – June 10, 2025
Lisa Wise Consulting, Inc. | City of Santa Fe Springs | Comprehensive Zoning Code Update | Page 1 Comprehensive Zoning Code Update
Community Workshop #1 Summary
Introduction
On June 10, 2025, the City of Santa Fe Springs and Lisa Wise Consulting, Inc. (LWC) team hosted the first Community Workshop for the Comprehensive Zoning Code Update (Project). The Workshop was held in-person in the Social Hall at Santa Fe Springs Town Center Hall (11740 Telegraph Rd). The Workshop was noticed and advertised through multiple channels, including City flyers posted at various locations, City social media accounts, and email notification. A notice about the Workshop was also posted on the Project website
(www.santafesprings.gov/zoningcodeupdate). Approximately 20 members of the public attended the Workshop.
Attendance
City Staff
• Cuong Nguyen – Director of
Community Development
• Vince Velasco – Senior Planner
• Esmeralda Elise – Executive
Assistant
• Cynthia Alvarez – Administrative
Intern
Lisa Wise Consulting, Inc. (LWC)
• Stefano Richichi – Senior
Associate/Project Manager
• Jen Murillo, AICP – Director
• Abby Weizer – Associate
Presentation Overview
Cuong Nguyen, Director of Community Development, welcomed attendees to the Workshop and introduced the Project consultant team. Stefano Richichi, LWC Project Manager, then gave a PowerPoint presentation which included live polling through Mentimeter (see poll results below). The presentation covered the following topics:
• Project Background and Overview – Scope and purpose of the Zoning Code Update, including its role in implementing the 2040 General Plan, the Project’s objectives, information about what a Zoning Code is and what it regulates, and the Project’s timeline and key engagement efforts.
Town Hall Center on June 10, 2025.
CITY OF SANTA FE SPRINGS COMPREHENSIVE ZONING CODE UPDATE Workshop #1 – June 10, 2025
Lisa Wise Consulting, Inc. | City of Santa Fe Springs | Comprehensive Zoning Code Update | Page 2 • Next Steps – Overview of upcoming deliverable milestones and upcoming outreach events. • Discussion – Questions for the public to consider and provide feedback.
Director Nguyen closed the presentation, informing attendees that the City did not anticipate making changes to the Zoning Code’s nonconforming chapter, which was amended based on the 2040 General Plan’s nonconforming policies. After the presentation, Workshop attendees were invited to ask questions of and provide comments to the Zoning Code Update Project team. Comment cards and post-it notepads were also provided to solicit input. Sign-in sheets were distributed for participants to provide their email addresses to stay informed of the Project. See the section below for participant poll results provided during the presentation.
Poll Results
Throughout the presentation, attendees were invited to provide live feedback using the online polling platform Mentimeter, accessed via a QR code or link. Participants responded to one open-ended question and four multiple choice questions aimed at identifying their relationship with and gathering their perspective on life in Santa Fe Springs, what led them to attend the Workshop, their familiarity with the Zoning Code, and which topic attendees were most interested in. The prompts and results are shown below.
1. Santa Fe Springs is…
Responses were displayed based on the frequency of the response (i.e., size corresponds to frequency).
Responses included “business friendly”, “an industrial city”, and “a nice/great place”.
CITY OF SANTA FE SPRINGS COMPREHENSIVE ZONING CODE UPDATE Workshop #1 – June 10, 2025
Lisa Wise Consulting, Inc. | City of Santa Fe Springs | Comprehensive Zoning Code Update | Page 3
2. What is your relationship to Santa Fe Springs?
Participants could select all that apply (i.e., multiple answers allowed).
The most selected response was “I work here.” Many participants also owned a business in the city; relatively few participants lived in the city.
3. How familiar are you with the Zoning Code?
Participants most frequently identified themselves as having above-average familiarity with the Zoning Code, but all participants had at least some knowledge of the Zoning Code. Some participants even considered themselves to have expert/pro knowledge of the Zoning Code.
CITY OF SANTA FE SPRINGS COMPREHENSIVE ZONING CODE UPDATE Workshop #1 – June 10, 2025
Lisa Wise Consulting, Inc. | City of Santa Fe Springs | Comprehensive Zoning Code Update | Page 4
4. How did you hear about this Workshop?
The most common response was via email, although word of mouth and other means were prevalent as well.
5. What topic are you most interested in?
Participants identified themselves as most interested in industrial uses and standards in Santa Fe Springs, but interest was also expressed regarding land uses, General Plan implementation, changes due to California State law, and “everything”.
CITY OF SANTA FE SPRINGS COMPREHENSIVE ZONING CODE UPDATE Workshop #1 – June 10, 2025
Lisa Wise Consulting, Inc. | City of Santa Fe Springs | Comprehensive Zoning Code Update | Page 5 Attendee Feedback and Questions
During the presentation, the following questions were supplied to attendees to prompt discussion:
1. What is effective in the current Code? What should not change?
2. What is not effective in the current Code? What should change?
3. Do the physical development standards (e.g., setbacks, height, densities) promote appropriate development?
4. Are the use regulations (i.e., what goes where) effective in keeping out undesirable uses, but also letting in desired ones?
5. How well do the administrative procedures work (e.g., are there decisions that require a Planning Commission hearing that could be made at the Staff level)?
6. Other thoughts and observations for the Zoning Code Update? Attendee feedback from discussions and written comments are summarized into four key categories that reflect attendees’ priorities, experiences, and perspectives. Key takeaways and recurring ideas from attendees are summarized and organized in the four categories listed below.
Industrial Development Standards
Attendees expressed that regulations for industrial developments need to be updated. Attendees also expressed that the Zoning Code should strive to better match industry-standard development regulations.
Use Regulations
Attendees expressed that land uses in the Zoning Code are often too narrow and inflexible to accommodate modern development. Industrial land uses were especially noted. Attendees noted a struggle between certainty and flexibility. Allowed uses should be better defined, and the intent of each use should be made clear. Modern uses should be added to the Zoning Code.
Zoning Code Update’s Relationship to City Policy and Plans General Plan
Attendees asked questions about the difference between the General Plan and the Zoning Code and how the Zoning Code implements the General Plan. Some asked if the Zoning Code Update would change any of the development standards (e.g., density, FAR, height) set forth in the General Plan.
Downtown Specific Plan
Several attendees asked about the relationship between the Zoning Code and the anticipated Downtown Specific Plan, and if the Zoning Code Update Project was reliant on the drafting and adoption of the
CITY OF SANTA FE SPRINGS COMPREHENSIVE ZONING CODE UPDATE Workshop #1 – June 10, 2025
Lisa Wise Consulting, Inc. | City of Santa Fe Springs | Comprehensive Zoning Code Update | Page 6 Downtown Specific Plan. Attendees expressed concern over the feasibility and viability of the anticipated Downtown Specific Plan (e.g., resident desire, lack of redevelopment and new land, financial feasibility).
Project Outreach
Several attendees noted that more community and resident awareness of the Zoning Code Update Project is needed. Social media alone is not enough to reach all Santa Fe Springs residents or notify them of upcoming meetings.
Photos from the Workshop on June 10, 2025.
City of Santa Fe Springs
Zoning Code Update
Public Outreach Program Memo
May 2025
Prepared for:
City of Santa Fe Springs
11710 East Telegraph Road
Santa Fe Springs, CA 90670
Prepared by:
Lisa Wise Consulting, Inc.
939 South Broadway, Suite 611
Los Angeles, CA 90015
939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 1 Table of Contents
Introduction ................................................................................................................................................. 2 Overview of Outreach Activities................................................................................................................ 2 General Responsibilities ............................................................................................................................ 4 City………... ........................................................................................................................................... 4 LWC………............................................................................................................................................. 4 Outreach Events.......................................................................................................................................... 5 Stakeholder Interviews ........................................................................................................................... 5 Public Workshops................................................................................................................................... 5 Joint Planning Commission/City Council Meetings ................................................................................ 6 City Council Study Sessions................................................................................................................... 6 Quarterly Updates with City Council....................................................................................................... 7 Adoption Hearings .................................................................................................................................. 7 Outreach Tools............................................................................................................................................ 8 Website Content ..................................................................................................................................... 8 Social Media ........................................................................................................................................... 8 Press Releases/Newsletters................................................................................................................... 8 Digital Billboards..................................................................................................................................... 9 Flyers……... ........................................................................................................................................... 9 Online Survey ......................................................................................................................................... 9 Branding..................................................................................................................................................... 10 939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 2 Introduction
Effective public outreach in any planning process promotes awareness and understanding, creates confidence in the given project, and ensures community interests and needs are appropriately addressed in the planning products. An interactive relationship among City staff, decision-makers, interested parties, the community, and Lisa Wise Consulting, Inc. (LWC) helps lead to overall project success.
The Public Outreach Program describes public outreach events and tools that are anticipated to be used during the Zoning Code Update process. It also provides the opportunity for the City and LWC to collaborate and strategize on public engagement.
The strategy described here is intended to engage a variety of community stakeholders, including decision makers, members of the public, and City staff. As such, both traditional forms of outreach (e.g., print media) and electronic methods (via social media and other similar forums) are included. At a minimum, public outreach events will be noticed consistent with City requirements and protocol.
Overview of Outreach Activities
The Public Outreach Program incorporates a combination of techniques to gather input and engage and inform the community as effectively as possible. Key activities/outreach events of the Public Outreach Program include:
• Public Workshops (4)
• Stakeholder Interviews (up to 15)
• City Council Study Sessions (2)
• Joint Planning Commission/City Council Meetings (2)
• Quarterly Updates with City Council (8)
• Adoption Hearings (1 with Planning Commission and 1 with City Council) The following table lists public meetings, the purpose, the corresponding scope of work task, and respective timing:
Scope of
Work Task Meeting Topic/Purpose Proposed Date
A.6 Public Workshop #1 Project Kickoff and Goals Spring 2025 A.10 Stakeholder Interviews To solicit key stakeholder input early Spring 2025 A.7 City Council Study Session
#1 Project Kickoff and Goals Summer 2025
A.6 Public Workshop #2 Assessment and Recommendations Fall 2025 A.7
Joint Planning Commission
(PC)/City Council (CC)
Meeting #1
Assessment and Recommendations Fall 2025
A.6 Public Workshop #3 Policy Issues (Topics to be Discussed with Staff) Spring 2026
A.6 Public Workshop #4 Public Draft Zoning Code Release Summer 2026 A.7 Joint PC/CC Meeting #2 Public Draft Zoning Code Release Summer 2026 A.7 CC Study Session #2 Anticipated Key Revisions for Public Hearing Draft Fall 2026
939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 3 Scope of
Work Task Meeting Topic/Purpose Proposed Date
A.7 Quarterly Updates to City
Council
To maintain close communication with City
Council (individual quarterly meeting topics
TBD)
Q2 2025 to Q1 2027*
E.7 PC Public Hearing Recommend Adoption Late Winter/Early Spring 2027
E.7 CC Public Hearing Adoption Spring 2027
*Note: See the section titled “Quarterly Updates with City Council” for information regarding proposed quarterly update dates.
939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 4 General Responsibilities
City
The City will be responsible for coordinating, scheduling, noticing, and securing physical venues for all outreach events (workshops, study sessions, public hearings, and other outreach activities). The City is also generally responsible for preparing staff reports; distributing digital or physical flyers, handouts, event notices, printing workshop materials (e.g., posters, maps, etc.); posting digital content to City website and/or social media accounts; preparing and disseminating press releases; tracking lead times for press releases, e-newsletters, and social media posts; and posting content to digital billboards and providing refreshments (as appropriate). The City will also be responsible for providing and managing online videoconferencing platforms (e.g., Zoom, etc.) for all virtual quarterly meetings with City Council. All public email correspondence and website inquiries concerning the Zoning Code Update shall be directed to City staff, as the main point of contact. The City is also responsible for providing any translation and interpretation services, as needed. More specific City responsibilities are otherwise described in the corresponding section for each outreach event or tool.
LWC
LWC will be responsible for communicating directly with City staff throughout the project; facilitating discussion and feedback during outreach events; preparing draft and final presentations for public meetings and hearings; providing public-facing summaries of public outreach events such as workshops and study sessions; and conducting stakeholder interviews. LWC will also be responsible for the creation of agendas, presentations, and material for outreach events (e.g., posters, handouts, or flyers), material for the project webpage on the City’s website, and content for the City’s social media platforms in collaboration with City staff (e.g., indirectly with the Creative Media & Communications Divisions by way of the Community Development Department). More specific LWC responsibilities are otherwise described in the corresponding section for each outreach event or tool.
939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 5 Outreach Events
Stakeholder Interviews
Format: Mixed (both in-person and virtual, by Zoom Meeting or phone call) Purpose and Objectives: The Stakeholder interviews are intended to give LWC and the City greater insight into the highest priority considerations for the Zoning Code Update from the perspective of various stakeholders. This enables the City and LWC to better understand local challenges and opportunities that may not be effectively gathered in a larger group setting. The interviews also serve to raise awareness of the project and build trust for the process.
Approach: LWC will facilitate 30-minute, individual or small-group interviews of residents, property owners, neighborhood advocacy groups, community business groups, architecture and engineering professionals, for-profit and non-profit developers, and other appropriate stakeholders. City staff will identify potential interview participants and schedule the interviews, including sending the invites. LWC will coordinate with City on the scheduling of the interviews and setting up the Zoom/conference meeting link.
LWC will provide discussion questions to the City for review prior to the interviews. Questions will be openended, allowing respondents to drive the discussion, and focused on identifying key issues, opportunities, and constraints related to the Zoning Code. Based on City staff’s feedback, LWC will finalize the stakeholder interview questions.
Confidentiality will be observed as it builds trust, protects stakeholders from real or perceived harm, and assures more accurate interview responses. Results from the interviews will be reported in aggregate form where no comment or comments can be attributed to any individual. Additionally, no personally identifiable information on stakeholders will be released in memos, reports, PowerPoint presentations, or other formats.
Findings will be integrated into the Assessment and Recommendations Memo in Task B.7.
Timing: LWC proposes that some in-person stakeholder interviews be conducted on the same date as the first workshop (Spring 2025), with additional virtual interviews trailing the same week, as needed.
Public Workshops
Format: In-person
Purpose and Objectives: LWC will conduct four in-person public workshops to provide opportunities for public involvement before and during the preparation of the Zoning Code. The workshops are intended to reach a community-wide audience in a workshop setting where LWC presents and receives feedback.
Approach: LWC will conduct the first workshop as a public kick off of the project and discuss project goals, followed by a workshop to discuss LWC’s assessment of and recommendations for the Zoning Code.
During the third workshop, LWC will seek feedback on focused policy topics, whereas the last workshop will discuss the Public Review Draft Zoning Code. One of the workshops may be held as a joint workshop for the Zoning Code Update and Downtown Specific Plan (DTSP); this will be coordinated with City staff and with the consultants for the DTSP as appropriate.
LWC will prepare a PowerPoint presentation for each workshop, which will be followed by a collaborative discussion among workshop participants, LWC, and City staff. Workshops may be held in an open-house format, which would include interactive stations for participants in lieu of a PowerPoint presentation. City staff and LWC will be engaged primarily to answer questions and facilitate discussion; otherwise emphasis will be on listening to and documenting the discussion. 939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 6 Timing: Workshops are anticipated to be held as follows:
Workshop Timeframe Topics
Workshop #1 Spring 2025 Project Kickoff and Goals
Workshop #2 Fall 2025 Assessment and Recommendations
Workshop #3 Spring 2026 Policy Issues (Topics to be discussed with staff)
Workshop #4 Summer 2026 Public Draft Zoning Code
Joint Planning Commission/City Council Meetings
Format: In-person
Purpose and Objective: Joint Planning Commission/City Council meetings provide a forum for a City’s planning agency and legislative body to be involved in the development of the Zoning Code Update prior to adoption hearings, and for each body to hear the concerns of the other members in live time. They also provide an additional meeting format for the public to be informed of the project and provide input.
Approach: LWC will conduct two joint Planning Commission/City Council study sessions. Potential topics are included under Timing, below. LWC remains flexible on focused topics for these meetings as most appropriate to support the adoption of the final Zoning Code. LWC will present and answer questions at each meeting.
Timing: Joint Commission/Council meetings are anticipated to be held as follows:
Study Session Timeframe Topics
Joint #1 Fall 2025 Assessment and Recommendations
Joint #2 Summer 2026 Public Review Draft Zoning Code
City Council Study Sessions
Format: In-person
Purpose and Objective: Study sessions provide opportunities for decision-makers to be involved in the development of the Zoning Code Update prior to adoption hearings.
They also provide an additional meeting format for the public to be informed of the project and provide input.
Approach: LWC will conduct two City Council study sessions. Potential topics are included under Timing, below. LWC remains flexible on focused topics for these study sessions as most appropriate to support the adoption of the final Zoning Code. LWC will present and answer questions at each study session.
Timing: City Council study sessions are anticipated to be held as follows:
939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 7 Study Session Timeframe Topics
City Council #1 Summer 2025 Project Kickoff and Goals
City Council #2 Fall 2026 Anticipated Key Revisions for Public Hearing Draft
Quarterly Updates with City Council
Format: In-person (City staff)
Purpose and Objective: Quarterly updates with City Council promote close communication to ensure that City Council is informed and involved in the project early and often, so that the draft and final Zoning Code reflect the Council’s priorities and goals. Updates to Council also inform the community as to the project status.
Approach: Eight quarterly informational updates will be provided to City Council to discuss project progress and key code sections as appropriate. LWC will prepare a one-page memo to update the City Council and assumes that City staff will incorporate the memo into any necessary staff reports and present the update to City Council. LWC may view the update live (no interactive virtual attendance is available) and be available to follow up and answer questions with City staff.
Timing: Quarterly (from Q2 2025 to Q1 2027). Tentative dates are proposed as follows:
• Update #1: June 17, 2025
• Update #2: September 2, 2025
• Update #3: December 2, 2025
• Update #4: March 17, 2026
• Update #5: June 16, 2026
• Update #6: September 15, 2026
• Update #7: December 1, 2026
• Update #8: February 16, 2027
Adoption Hearings
Format: In-person
Purpose and Objective: The purpose of the adoption hearings is to solicit final feedback from the community and City officials, to seek the Planning Commission’s recommendation, and for the City Council to adopt the Zoning Code Update. 939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 8 Approach: LWC will prepare PowerPoint presentations for the adoption hearings and respond to questions.
LWC’s presentations will focus on the key proposed improvements and changes to the Zoning Code, clarifying how existing standards and procedures would be altered, and the rational supporting the amendments. LWC will support City staff in the preparation of staff reports and the resolution and ordinance.
Timing:
• Planning Commission: Late Winter/Early Spring 2027
• City Council: Spring 2027
Outreach Tools
Website Content
Purpose and Objective: The City’s webpage/website will serve as the primary resource for the community to access information and learn about the Zoning Code Update and opportunities to participate.
Approach: The City will create and manage a project webpage on the City website, or a separate project website, to inform the community about the project. The website will enable interested parties to sign up for notifications on upcoming events and provide a project schedule and public draft and final deliverables.
LWC will create website materials (e.g., simplified project timeline, project updates, meeting summaries, and photos/graphics) for posting on the City’s website.
Timing: The webpage should be available prior to the first outreach event/activity. LWC will submit materials for posting on the website as project deliverables are approved and as project meetings occur.
Social Media
Purpose and Objective: Social media will serve as an additional channel for promoting public engagement events and notifying the public when material is available for review.
The intent is to reach a wider audience and increase participation in the development of the Zoning Code Update.
Approach: City managed social media accounts (e.g., Instagram, Facebook, NextDoor, YouTube, etc.) will be used for social media postings. The City’s Public Information Officer will control all postings and social media activity on the City’s accounts.
Timing: Social media posts will be used throughout the project but will primarily be used to promote public engagement events (when scheduled and a reminder ahead of the event) and to provide notification when materials are available for public review. The City’s social media team prefers six weeks’ advance notice for all social media posts.
Press Releases/Newsletters
Purpose and Objective: Press releases/newsletters serve as an additional method for communicating information about key events or milestones during the project. The intent is to reach a wider audience and increase participation in the development of the updated Zoning Code.
939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 9 Approach: Press releases/newsletters are issued according to standard City protocol (e.g., e-newsletters via Constant Contact) through the City’s Public Information Officer.
Timing: Press releases/newsletters will be used throughout the project but will primarily be used to notify the community about key events or project milestones. Press releases/newsletters require advanced lead time prior to circulation.
Digital Billboards
Purpose and Objective: Digital billboards serve as an additional method for communicating information about key events or milestones during the project. The intent is to reach a wider audience and increase participation in the development of the updated Zoning Code.
Approach: The City has the ability to post project or meeting advertisements on digital billboards along the I-5 Freeway. Specifically, the City is allotted approximately 4-6 one-week posts per year for each billboard, although the City would like to be conservative in its use of digital billboard advertising for the Zoning Code Update since the City may need to use the billboards for other efforts.
Timing: The City may exercise its ability to post on digital billboards for the Zoning Code Update project, but this will be determined in consultation between City staff and LWC.
Flyers
Purpose and Objective: Flyers can reach residents that may not be otherwise informed of community workshops or other public meetings. The purpose of these would be to reach a wider audience and increase participation in the development of the updated Zoning Code.
Approach: Flyers can be posted at physical locations that may better reach certain community members.
Some typical flyer posting locations are grocery stores, transit stations or bus stops, community bulletin boards, and the library. Flyers can also be posted at City Hall and handed out at special events.
Timing: Flyers can be used throughout the process to advertise the project website and community workshops.
Online Survey
Purpose and Objectives: Surveys aim to collect feedback on the community’s interest in and familiarity with the 2040 General Plan and Zoning Code; community perspectives on key issues; and insight on how community members use or reference development regulations in the Zoning Code.
Approach: Although not currently in LWC’s project scope, and depending on the success of other outreach events, the City and LWC may consider development of an online survey in lieu of a workshop or other outreach to gather community priorities, concerns, perspectives, and feedback on topics related to the Zoning Code Update. Questions may include a mix of multiple-choice, rating scale, and one open-ended question (e.g., “Do you have anything else to add?”), with no more than 10-15 questions total.
Additionally, the survey would include demographic questions to understand the profile of the respondents.
The City will provide a summary of responses from the survey for posting on the project website. 939 South Broadway, Suite 611, Los Angeles, CA 90015 | (805) 595 1345 | lisawiseconsulting.com | 10 Confidentiality will be assured to respondents that the survey results will only be reported in aggregate format, with no individual or IP address identifiable information included in internal or external reports or communication.
Timing: To be discussed with City staff depending on the success of other outreach events.
Branding
Proposed project branding is included as a separate attachment.
SANTA FE SPRINGS
ZONING
CODE
UPDATE
Open Sans (Semibold)
Open Sans (Bold)
#231F20 #ffb000
ITEM # 10
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
Laurel Reimer, Planning Consultant
SUBJECT: SECOND READING OF ORDINANCE NO. 1162 – AMEND SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384
(BILLBOARDS), AND 155.519 (INTERSTATE 605 CORRIDOR
ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS
MUNICIPAL CODE AND DETERMINATION THAT THE PROJECT IS
EXEMPT FROM CEQA
DATE: October 7, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Ordinance No. 1162:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS) AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE; AND
2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
N/A
CITY COUNCIL AGENDA REPORT– MEETING OF OCTOBER 7, 2025
SECOND READING OF ORDINANCE NO. 1162
BACKGROUND
In November 2012, the City adopted Ordinance No. 1036 to establish regulations for the location, operation, and aesthetic standards for billboards along Interstate 5 within the Freeway Overlay Zone (FOZ). In May 2018, the City adopted Ordinance No. 1092 to include additional design and regulatory controls for billboards in the FOZ. In September 2021, the City adopted Ordinance No. 1118 to establish regulations for electronic billboards along the Interstate 605 corridor, which included standards for billboard location, operation, and design that were substantially similar to those for the FOZ. In April 2025, the City adopted Ordinance No. 1155 to allow billboards in the M-1, Light Manufacturing zone along the Interstate 605 corridor. To date, seven billboards have been constructed along Interstate 5, and no billboards have been constructed along Interstate 605.
The proposed Zoning Code Amendment (Attachment A, Exhibit A) will amend many sections of the Zoning Code to make requirements for billboards along Interstate 5 and Interstate 605 more uniform, improve organization of the Code, and allow for a new billboard type. Specifically, the ZCA will achieve the following:
• All definitions pertaining to billboards will be moved to Section 155.003 (Definitions). Currently, there are definitions for “Billboard,” “Billboard, Electronic,” “Billboard, Static,” and “Supergraphic” contained within Section 155.383 (Definitions). Section 155.383 applies to the Freeway Overlay Zone; however, these billboard-related definitions are relevant to billboards in any location of the City. Therefore, the definitions will be removed from Section 155.383 and moved to Section 155.003.
• A new definition for “Billboard, Digital Static” will be added to Section 155.003. This is a type of billboard that uses digital technology to display a single, unchanging advertisement for a period of two minutes or longer. Digital static billboards will be allowed along Interstate 5 and Interstate 605 and will be subject to the same entitlement, design, and operating standards as electronic billboards. • All proposed billboards will require approval of a Development Plan Approval (DPA) and an Operating Agreement (OA). Currently, billboards within the Freeway Overlay Zone require approval of a Conditional Use Permit and Development Agreement, whereas billboards along Interstate 605 require approval of a DPA and an OA. The proposed code amendment will ensure a consistent entitlement process for all billboard proposals within the City.
• V-shape billboards may be located immediately adjacent to another V-shape billboard on the same side of the freeway. The current code prohibits V-shape billboards from being located adjacent to each other on the same side of the freeway. Given several years of V-shape billboards operating without incidents in Santa Fe Springs, Staff no longer believes this limitation is necessary. • Billboards will be allowed in the Public Facilities (PF) Zone along Interstate 605.
This will allow for billboards to be proposed in areas further south along Interstate 605, including some City-owned parcels.
CITY COUNCIL AGENDA REPORT– MEETING OF OCTOBER 7, 2025
SECOND READING OF ORDINANCE NO. 1162
• The minimum distance from an electronic billboard to a digital static billboard, or a digital static billboard to another digital static billboard will be 500 feet. The current minimum separation of 1,000 feet between electronic billboards on the same side will remain unchanged.
The numerous design and operational restrictions already included in the Zoning Ordinance will remain unaffected by the Zoning Code Amendment.
ANALYSIS
The proposed Zoning Code Amendment is consistent with the following Santa Fe Springs General Plan Goals and Policies:
1. Policy LU-1.6 – Community Benefits. Ensure that new development(s) provide a net community benefit and pay their fair share of fiscal impacts on infrastructure and services.
2. Policy ED-4.5 – Targeted Economic Incentives. Assess the value of alternative incentive concepts and programs for specific business types, in relation to what competing cities within the region are doing, along with a thoughtful assessment of the actual overall competitive strength of the community.
3. Goal LU-5: An attractive and enhanced I-5 freeway corridor.
4. Goal LU-11: Well-designed, attractive business districts and neighborhoods.
Billboard developments are fiscally positive for the City. Billboard developers are required to enter into an operating agreement with the City, and revenue received through the billboard operating agreement will help to fund municipal services. The operating agreement is required to include compensation to the City, the utilization of the billboard for City messages of community interest, and the utilization of the billboard to display emergency alerts, such as Amber Alert messages and emergency-disaster communications. Billboards are also required to obtain a Development Plan Approval, ensuring each billboard is attractive and complies with all development standards.
ENVIRONMENTAL
At its September 16, 2025, City Council meeting, the City Council determined that the adoption of Ordinance No. 1162 was exempt from CEQA.
SUMMARY
Ordinance No. 1162 will be effective 30 days after its adoption.
ATTACHMENT(S):
A. Ordinance No. 1162
a. Exhibit A – Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Municipal Code of Santa Fe Springs
ORDINANCE NO. 1162
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA FE SPRINGS AMENDING SECTIONS 155.003
(DEFINITIONS), 155.383 (DEFINITIONS), 155.384
(BILLBOARDS), AND 155.519 (INTERSTATE 605 CORRIDOR
ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15
(LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE
SPRINGS MUNICIPAL CODE
WHEREAS, on August 18, 2025, the Planning Commission of the City of Santa Fe Springs conducted a duly noticed public hearing and adopted Resolution 302-2025 recommending that the City Council adopt an Ordinance to amend Sections 155.003 (Definitions), 155.383 (Definitions), 155.384 (Billboards) and 155.519 (Interstate 605 Corridor Electronic Billboard Sign Program) within Title 15 (Land Use), Chapter 155 (Zoning), of the Santa Fe Springs Municipal Code; and
WHEREAS, on September 16, 2025, the City Council of the City of Santa Fe Springs considered this Ordinance, the staff report, and all testimony, written and spoken, at a duly noticed public hearing; and
WHEREAS, based upon the information received and Staff’s review and assessment, the proposed Ordinance is exempt from the California Environmental Quality Act (CEQA) in accordance with State CEQA Guidelines, Section 15061(b)(3) (Common Sense Exemption) of the State CEQA Guidelines (Chapter 3 of Division 6 of Title 14 of the California Code of Regulations); and
WHEREAS, the Zoning Code Amendment meets the requirements as contained in Planning and Zoning Law (Government Code sections 65800-65912); and WHEREAS, the Zoning Code Amendment has been prepared and will be adopted in accordance with the requirements of Planning and Zoning Law (Government Code sections 65850-65860).
NOW THEREFORE, the City Council of the City of Santa Fe Springs does ordain as follows:
SECTION 1. The Zoning Code Amendment is exempt from CEQA because it falls within the common sense exemption, pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and CEQA Guidelines Section 15382 as a substantial, or potentially substantial, adverse change in any of the physical conditions within the area affected by the project. Adopting the Zoning Code Amendment would not be an activity with the potential to cause a significant effect on the environment, and therefore is exempt from CEQA. Consequently, no other environmental documents are required by law.
SECTION 2. The Zoning Code Amendment is consistent with the following Santa Fe Springs General Plan Goals and Policies:
1. Policy LU-1.6 – Community Benefits. Ensure that new development(s) provide a net community benefit and pay their fair share of fiscal impacts on infrastructure and services.
2. Policy ED-4.5 – Targeted Economic Incentives. Assess the value of alternative incentive concepts and programs for specific business types, in relation to what competing cities within the region are doing, along with a thoughtful assessment of the actual overall competitive strength of the community.
3. Goal LU-5: An attractive and enhanced I-5 freeway corridor.
4. Goal LU-11: Well-designed, attractive business districts and neighborhoods.
Billboard developments are fiscally positive for the City. Billboard developers are required to enter into an operating agreement with the City, and revenue received through the billboard operating agreement will help to fund municipal services. The operating agreement is required to include compensation to the City, the utilization of the billboard for City messages of community interest, and the utilization of the billboard to display emergency alerts, such as Amber Alert messages and emergency-disaster communications. Billboards are also required to obtain a Development Plan Approval, ensuring each billboard is attractive and complies with all development standards.
SECTION 3. Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code is hereby amended as provided in Exhibit “A” attached hereto and incorporated herein by reference.
SECTION 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or of Chapter 155, or any part thereof. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify the passage and adoption of this ordinance and shall cause the same to be published in the same manner required by law. This Ordinance shall become effective thirty (30) days from and after its passage.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Santa Fe Springs at a regular meeting on this 7th day of October 2025. ________________________
William K. Rounds, Mayor
ATTEST:
_____________________________
Fernando Muñoz, City Clerk
APPROVED AS TO FORM:
____________________________
Rick R. Olivarez, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF SANTA FE SPRINGS )
I, Fernando Muñoz, City Clerk of the City of Santa Fe Springs, do hereby certify that the foregoing Urgency Ordinance was adopted at a regular meeting of the City Council held on the 7th day of October 2025, and was carried by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________
Fernando Muñoz, City Clerk
Exhibit A – Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code
Exhibit A – Zoning Code Amendment
Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Municipal Code of Santa Fe Springs
Key:
Normal Text = Existing unmodified Code language
Strikethrough Text = Proposed language to be removed from the existing Code Underline Text = Proposed language to be added to the Code Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.003 (Definitions) is hereby amended as follows:
§ 155.003 – DEFINITIONS
Billboard. A sign that identifies or communicates a commercial or noncommercial message related to an activity conducted, a service rendered, or a commodity sold at a location other than where the sign is located. This includes, but is not limited to, electronic billboards, building graphics, supergraphics, building wraps, and wall drop signs containing off-site messages, and billboards painted or applied to building walls. The terms Billboard and Off-Premises Sign may be used interchangeably to mean the same thing.
Billboard, Electronic. An off-site sign A billboard utilizing digital message technology, capable of changing the static message or copy on the sign electronically, such that the alphabetic, pictographic, or symbolic informational content of which can be changed or altered on a fixed display surface composed of electronically illuminated or electronically actuated or motivated elements and can be changed or altered electronically. This includes billboards with displays that are preprogrammed to display only certain types of information (i.e., time, date, temperature) and billboards whose informational content can be changed or altered by means of computer-driven electronic impulses. This includes, without limitation, billboards also known as digital billboards or LED billboards. An electronic billboard may be internally or externally illuminated. Electronic billboards shall contain static messages only, and shall not have animation, movement, or the appearance or optical illusion of movement, of any part of the sign structure, design, or pictorial segment of the sign. Each static message shall not include flashing, scintillating lighting or the varying of light intensity. The static message shall be changed more than once every two minutes, but no more than once every four seconds. An electronic billboard consists of a digital display area and a sign structure.
Billboard, Digital Static. A billboard that displays a single, unchanging advertisement for a period of two minutes or longer, but using digital message technology rather than print for the advertisement of a business, commodity, service, message, or entertainment that is conducted, sold, or offered at a location other than the lot on which that sign is located.
A digital static billboard consists of a display area and the supporting structure.
Billboard, Poster. A billboard whose sign face measures no less than 200 square feet and no more than 300 square feet (cabinetry and trim excluded). A poster billboard consists of a display area and the supporting structure.
Billboard, Static. A billboard that does not utilize digital message technology and instead uses "static" print/or pictures, for the advertisement of a business, commodity, service, thing, message, or entertainment conducted, sold, or offered elsewhere than upon the lot on which that sign is located. A static billboard consists of a display area and the supporting structure.
Electronic Billboard. An off-site sign utilizing digital message technology, capable of changing the static message or copy on the sign electronically. An electronic billboard may be internally or externally illuminated. Electronic billboards shall contain static messages only, and shall not have animation, movement, or the appearance or optical illusion of movement, of any part of the sign structure, design, or pictorial segment of the sign. Each static message shall not include flashing, scintillating lighting or the varying of light intensity. An electronic billboard consists of a digital display area and a sign structure.
Static Billboard. A billboard that does not utilize digital message technology and instead uses "static" print/or pictures, for the advertisement of a business, commodity, service, thing, message, or entertainment conducted, sold, or offered elsewhere than upon the lot on which that sign is located.
Supergraphic. A sign, containing either on-site or off-site advertising, consisting of an image that is applied to and made integral with a wall, or projected onto a wall, or printed on vinyl, mesh, or any other material, or other light pliable material not enclosed in a rigid frame. The term Supergraphic also shall include signs known as "building wraps." Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.383 (Definitions) is hereby amended as follows:
§ 155.383 – DEFINITIONS
Billboard. A sign that identifies or communicates a commercial or noncommercial message related to an activity conducted, a service rendered, or a commodity sold at a location other than where the sign is located. This includes, but is not limited to, electronic billboards, building graphics, supergraphics, building wraps, and wall drop signs containing off-site messages, and billboards painted or applied to building walls. The terms Billboard and Off-Premises Sign may be used interchangeably to mean the same thing.
Billboard, Electronic. A billboard, utilizing digital message technology, capable of changing the static message or copy on the sign electronically, such that, the alphabetic, pictographic, or symbolic informational content of which can be changed or altered on a fixed display surface composed of electronically illuminated or electronically actuated or motivated elements and can be changed or altered electronically. This includes billboards with displays that have to be preprogrammed to display only certain types of information (i.e., time, date, temperature) and billboards whose informational content can be changed or altered by means of computer-driven electronic impulses. This includes, without limitation, billboards also known as digital billboards or LED billboards.
Billboard, Static. A billboard that does not utilize digital message technology and instead uses "static" print/or pictures, for the advertisement of a business, commodity, service, thing, message, or entertainment conducted, sold, or offered elsewhere than upon the lot on which that sign is located.
Supergraphic. A sign, containing either on-site or off-site advertising, consisting of an image that is applied to and made integral with a wall, or projected onto a wall, or printed on vinyl, mesh, or any other material, or other light pliable material not enclosed in a rigid frame. The term Supergraphic also shall include signs known as "building wraps." Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.384 (Billboards) is hereby amended as follows:
§ 155.384 – BILLBOARDS
Purpose. Billboards are recognized as a legitimate form of commercial use in the city.
However, the size, number, location and illumination of billboards can have significant influence on the city's visual environment, and can, without adequate control, create or contribute to blighted conditions. The purpose of this section is to provide reasonable billboard control, recognizing that community appearance is an important factor in ensuring the general community welfare. This section contains the entirety of the city's zoning regulations with respect to billboards in the Freeway Overlay Zone ("FOZ"). In the event of any conflict between any provision contained in this section and any other provisions contained elsewhere in this code, the provision contained in this section shall prevail.
(A) Use regulations. Billboards shall be allowed in the FOZ not more than 200 feet from the centerline of the freeway and only after a valid conditional use permit development plan approval has first been obtained and a development an operating agreement has been approved. A conditional use permit development plan approval has shall be obtained and a development an operating agreement shall be entered into prior to the issuance of a building permit for any project involving construction of a new billboard, expansion or modification of a billboard, or addition of additional face(s) to a billboard. A development An operating agreement shall include the amount of money to be paid to the city as a result of the installation and operation of the billboard.
(B)Separate applications. Each individual proposal for construction of a new billboard, or modification of a billboard, shall be considered a separate application, and each application shall be separately and individually subject to the provisions in this code relating to conditional use permits development plan approvals, and the provisions and requirements of this section. Multiple sites shall not be combined into one application.
(C)Required findings. In addition to the required findings for a conditional use permit (§ 155.716) development plan approval (§ 155.739), the Planning Commission or City Council, as applicable, shall not approve a conditional use permit development plan approval for any billboard project unless it can make a finding that the billboard will not constitute a hazard to the safe and efficient operation of vehicles upon a street or freeway.
(D)Locations allowed. Billboards shall be allowed only in the FOZ. (E) Locations prohibited.
(1) On the roof of a building or projecting over the roof of a building, whether the building is in use or not.
(2) On the wall of a building or otherwise attached or integrated to, or suspended from a building.
(3) On or encroaching over the public right-of-way.
(4) Within a classified "Landscaped Freeway" pursuant to the State Outdoor Advertising Regulations, § 2500 through 2513.
(5) Within any landscaped freeway area under the jurisdiction of the California Department of Transportation, unless there is a relocation agreement between the outdoor advertising structure owner and the California Department of Transportation.
(6) Within 300 feet of an intersection of highways or of highway and railroad right-of-way, but a sign may be located at the point of interception, as long as a clear view is allowed for 300 feet, and no sign shall be installed that would prevent a traveler from obtaining a clear view of approaching vehicles for a distance of 500 feet along the highway.
(7) In no event shall any billboard be permitted in any location which would result in a violation of any applicable federal or state law. (8) More than 200 feet from the centerline of a freeway. (F) Landscape segment relocation credits. No new billboard shall be constructed or installed within the city through utilization of credits given by the California Department of Transportation or state for relocation of billboards located in landscaped freeway segments, unless mandated by state law. This shall include credits for billboards located either within the city or in other jurisdictions. (G)Types of billboards prohibited. The following types of prohibited billboards are specified for clarity. However, this shall not limit the types of prohibited billboards to those described below:
(1) Mobile billboards. To the extent not in conflict with any provision of the Vehicle Code, any 'mobile billboard advertising display,' as that term is defined in the Cal. Vehicle Code § 395.5, including any billboard installed upon, mounted, attached, or applied to any vehicle, non-motorized vehicle, bicycle, scooter, or trailer whose primary purpose is conveyance, transportation, or support of the billboard message surface shall be prohibited from any display or placement on public or private property or the public right-of-way in a manner making it visible from any other public or private property or the public right-of-way.
(2) Supergraphics. Any off-site advertisement meeting the definition of "supergraphic" as defined in § 155. 383003 shall be prohibited (3) Static billboards. Any off-site advertisement meeting the definition of “Billboard, Static” as defined in § 155.383003 shall be prohibited. (H)General Requirements
(1) Maximum advertising copy area. The maximum advertising copy area of each billboards face shall be 672 square feet per face (e.g., 14 feet x 48 feet). Measurement of the maximum advertising copy area includes only the measurement of the billboard face, exclusive of architectural elements which may extend up to two feet on either side and/or below the advertising copy.
(2) Maximum height. The maximum height of billboards shall be 50 feet, measured from the finished grade at the base of the sign to the top edge of the billboard face. This excludes architectural elements which may extend up to six feet above the 50 feet limit.
(3) Maximum number of signs. No property (defined as a single parcel or two or more contiguous parcels under common ownership) shall have more than two billboards.
(4) Minimum distance from another billboard or freestanding sign on the same parcel. The minimum distance from another billboard or freestanding sign on the same property shall be 500 feet as measured from the vertical centerline of each billboard or freestanding sign. (5) Minimum distance from another billboard on the same side of the freeway.
The minimum distance from another electronic billboard not on the same property but on the same side of the freeway shall be 1,000 feet, as measured from the vertical centerline of each electronic billboard. The minimum distance from an electronic billboard to a digital static billboard, or a digital static billboard to another digital static billboard, shall be 500 feet as measured from the vertical centerline of each billboard. (6) Minimum setback. The minimum setback distance of the billboard column support post shall be at least 25 feet from any property line and at least 25 feet from any building. Notwithstanding, no portion of a billboard shall project over the width of any street, highway or other public right-of-way. (7) Maximum number of faces. No billboard shall have more than two faces. A face shall be considered the display surface upon which an advertising message is displayed (no V-shape billboards shall be allowed except as provided in division (H)(14) of this section).
(a)The two faces of two-sided billboards shall be identical in size. (b) The two faces shall be attached directly and be parallel to each other. (c) The top, bottom and sides of the two faces shall be in alignment, and no portion of either face shall project beyond the corresponding portion of the other face. Architectural elements shall also be aligned on both sides of the billboard.
(8) Face orientation. No billboard shall have more than one face (display surface) oriented in the same vertical plane.
(9) Name of owner. No billboard shall be maintained in the city unless the name of the person or company owning or maintaining it and the identifying number of the billboard are plainly displayed thereon. (10) Driveways. Billboards projecting over a driveway or driving aisle shall have a minimum clearance of 16 feet between the lowest point of the face, including architectural elements, and the driveway grade. (11) Pedestrian walkway. Billboards projecting over a pedestrian walkway shall have a minimum clearance of eight feet between the lowest point of the face, including architectural elements, and the walkway grade. (12) All others. All other billboards shall have a minimum clearance of eight feet between the lowest point of the face, including architectural elements, and ground level so as not to provide an attractive nuisance for graffiti and vandalism.
(13) Screening. back or rear portions of single-faced or double-faced billboards visible from a public right-of-way or other public or private property shall be screened. The screening shall cover all structural members of the billboard, not including the pole supports. (14) V-Shape billboards. V-Shape billboards shall not be located immediately adjacent to another V-Shape billboard on the same side of the freeway. In addition to the standard requirements for double-sided billboards, a V-Shape billboard shall comply with the following:
(a) The maximum angle of the opening shall be 30 degrees. (b) All exposed backs, sides and under area shall be suitably screened by a material acceptable to the Director of Planning or designee. (15) Additional requirements. Prior to issuance of a building permit for any billboard project subject to the requirements of this chapter, the applicant shall provide the following:
(a) The telephone number of a maintenance service, to be available 24 hours a day, to be contacted in the event that a billboard becomes dilapidated or damaged.
(b) Proof of lease demonstrating a right to install the billboard on the subject property.
(c) A list of locations of all billboards in the city owned or managed by the entity that will own or manage the subject billboard, and all billboards within 1,000 feet of the proposed billboard. This information also shall be provided on a map. The intent of this requirement is to facilitate analysis of the proposed billboard's compliance with the spacing and location requirements.
(I) Standards of design.
(1) All new billboards shall be designed to have a single (steel) cylindrical column support post.
(2) All new billboard structures shall be free of any bracing, angle iron, guy wires, cables, and/or similar supporting elements. All exposed portions of billboards, including backs, sides, support members and support poles, shall be screened to the satisfaction of the Director of Planning or designee.
(3) The installation of any new billboard shall not require the removal of trees or other on-site landscaping or the reduction of any required on-site parking spaces.
(4) The backs of all new billboard structures shall be screened, encased, or otherwise suitably covered.
(5) The torsion bar of all billboards shall be screened by a material acceptable to the Director of Planning or designee or contained between the sign faces of the billboard whereby it is not visible.
(6) The single (steel) cylindrical column support post of all billboards shall be provided with a façade acceptable to the Director of Planning or designee. (J) Design and operational restrictions.
(1) Each digital billboard shall be constructed to withstand a wind pressure of 20 pounds per square foot of exposed surface.
(2) No billboard shall display any statement or words of an obscene, indecent or immoral character.
(3) No billboard shall display any advertising of: products, goods, or services related to tobacco, marijuana, or illegal substances; or sexually explicit material or adult-type land uses, including but not limited to nude or topless bars or nightclubs, or establishments that feature nude or topless dancing or mud wrestling, or businesses featuring the sales of adult novelty items, books, magazines, videos, DVDs or tapes.
(4) No digital billboard shall display flashing, shimmering, glittering, intermittent or moving light or lights. Exceptions to this restriction include time, temperature and smog index units, provided the frequency of change does not exceed four-second intervals.
(5) No digital billboard shall include any illumination or message change that is in motion or that change or expose a message for less than four seconds.
Continuous motion, including full motion video, shall not be permitted. (6) The utilities of each digital billboard shall be underground. (7) Each digital billboard shall be tied into the National Emergency Network and provide emergency information, including child abduction alerts (i.e., "Amber Alerts").
(8) Each digital billboard shall comply with all applicable federal, state, and local laws and regulations, including, but not limited to, the Highway Beautification Act of 1965 (23 U.S.C. 131), the California Outdoor Advertising Act (Cal. Bus. and Prof. Code §§ 5200 et seq.), and the California Vehicle Code.
(9) Each digital billboard shall be provided with an ambient light sensor that automatically adjusts the brightness level of the electronic sign based on ambient light conditions. So on overcast or poor weather days, the sign would automatically adjust to the ambient light level.
(10) Each digital billboard shall be designed to either freeze the display in one static position, display a full black screen or turn off in the event of a malfunction.
(11) No digital billboard shall utilize technology that would allow interaction with drivers, vehicles or any device located in vehicles, including, but not limited to a radio frequency identification device, geographic positions system, or other device.
(12) Walls or screens at the base of the digital billboard shall not create a hazard to public safety or provide an attractive nuisance. (13) No digital billboard shall emit audible sound, odor or particulate matter.
(14) No digital billboard shall simulate or imitate any directional, warning, danger or information sign, or any display likely to be mistaken for any permitted sign intended or likely to be construed as giving warning to traffic, by, for example, the use of the words "stop" or "slow down." (15) No digital billboard shall involve any red or blinking or intermittent light likely to be mistaken for warning or danger signals nor shall its illumination impair the vision of travelers on the adjacent freeway and/or roadways. Illuminations shall be considered vision impairing when its brilliance exceeds the values set forth in Cal. Vehicle Code § 21466.5. (K) Outdoor Advertising Permit. Outdoor advertising displays require a permit from Caltrans if they are located within 660 feet from the edge of the right-of-way and viewed primarily by persons traveling on a freeway.
Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.519 (Interstate 605 Corridor Electronic Billboard Sign Program) is hereby amended as follows:
§ 155.519 INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM.
(A) Purpose. Electronic b Billboards are recognized as a legitimate form of commercial use in the city. However, the size, number, location, and illumination of electronic and digital static billboards can have significant influence on the city's visual environment, and can, without adequate control, create or contribute to blighted conditions. The purpose of this section is to provide reasonable electronic billboard controls along the Interstate 605 corridor through the city, recognizing that community appearance is an important factor in ensuring the general community welfare. (B) Location of Interstate 605 corridor. The Interstate 605 corridor consists of properties that are immediately adjacent to within 200 feet of Interstate 605. (C) Sign permit required. To ensure compliance with the regulations contained in this section, a sign permit shall be required in order to erect, repair, alter, relocate, or maintain any electronic billboard. Application for said permit shall be on a form provided by the city and shall be accompanied by a filing fee as set by City Council resolution.
(D) Conflicts with other provisions of the zoning ordinance. Electronic and digital static billboards allowed under the provisions of this section shall be in addition to all other signs allowed by the zoning ordinance. The locations and heights of allowed electronic and digital static billboards shall be governed by this section. If there is a conflict between the provisions of this section and other sections of the zoning ordinance, the provisions of this section shall control. (E) Permitted Use in the Manufacturing and Public Use Facilities Zones. Subject to the limitations of this Section, and notwithstanding the provisions of any other Section of the zoning ordinance, electronic billboards shall be a permitted use in the M-1, and M-2, and PF zones along the Interstate 605 corridor.
(F) Operating agreement required. Electronic b Billboards shall only be permitted when the city has entered into an operating agreement with an electronic a billboard owner to allow for an electronic billboard or digital static billboard under certain circumstances; including (i) compensation to the city; (ii) the provision of access to the city to a portion of the total available display time to allow the city to present messages of community interest and information, and public safety; (iii) the provision of access to the appropriate agencies for the purpose of displaying "Amber Alert" messages and emergency-disaster communications; and (iv) to establish quality and maintenance standards.
(G) Sign design requires development plan approval. Electronic and digital static billboards shall be subject to development plan approval review and approval consistent with §§ 155.735 through 155.747 of this chapter. (H) Locations prohibited.
(1) Within a classified "landscaped freeway" pursuant to the state regulations relating to the California Outdoor Advertising Act (4 California Code of Regulations §§ 2500 et seq.), as they currently exist or may hereafter be amended.
(2) More than 200 feet from the centerline of Interstate 605. (3) On or encroaching over the public right-of-way. No portion of an electronic or digital static billboard shall project over the width of any street, highway, sidewalk, or other public right-of-way.
(4) On the roof of a building or projecting over the roof of a building, whether the building is in use or not.
(5) On the wall of a building or otherwise attached to, or integrated to, or suspended from a building.
(6) Within 200 feet of residential uses as measured from the centerline of the support post to the exterior wall of the nearest habitable residential structure, as such use exists on the date the electronic billboard development plan approval application is approved by the city. This minimum distance may be reduced to 180 feet if the electronic billboard utilizes the most effective light reducing technology available in the industry, proven to reduce light impacts below standard LED displays and documented by an independent engineering light study.
(7) An electronic billboard shall not be located wWithin 1,000 feet of another electronic billboard or within 500 feet of a digital static billboard on the same side of the freeway, as measured from the centerline of the support post of each electronic billboard.
(8) Within 500 feet of a freeway oriented freestanding sign, as measured from the centerline of the support post of the electronic billboard and the freeway oriented freestanding sign.
(9) In no event shall any billboard be permitted in any location which would result in a violation of any applicable federal, state, or local law. (I) Development standards.
(1) V-shape billboards. V-shape billboards shall not be located immediately adjacent to another v-shape billboard on the same side of the freeway. Structure Type. Billboards shall meet the definition of “billboard, electronic” or “billboard, digital static” as defined in § 155.003. Any off-site advertisement meeting the definition of "supergraphic" as defined in § 155.003 shall be prohibited. (2) Maximum height. Heights of electronic billboards shall be established relative to topography and setting so as to provide the best balance between the sign's purpose of effectively communicating a visual message, the setting including topography and surrounding architecture, and freeway traffic safety. However, in no case shall an electronic a billboard exceed a maximum height of 50 feet as measured from the center line of the nearest travel lane of Interstate 605 to the top edge of the electronic billboard face. This excludes architectural elements, which may extend up to six feet above the 50-foot height limit. (3) Minimum setback. The minimum setback distance of the electronic billboard column support post shall be at least 25 feet from any property line and at least 25 feet from any building. Upon a showing of good cause, the minimum setbacks may be reduced as a part of the development plan approval review, if the Planning Commission finds that the electronic billboard as proposed will not be placed and/or designed in such a manner as to create a traffic hazard. Examples of such sign placement and/or design include, but are not limited to, signs which interfere with traffic sight distances, traffic flow or the visual access to a traffic sign; and signs with color, configuration, text or location which cause them to be mistaken for, or otherwise imitate, a traffic sign or signal. (4) Driveways. Electronic b Billboards projecting over a driveway or driving aisle shall have a minimum clearance of 16 feet between the lowest point of the face, including architectural elements, and the driveway grade. (5) Pedestrian walkway. Electronic b Billboards projecting over a pedestrian walkway shall have a minimum clearance of eight feet between the lowest point of the face, including architectural elements, and the walkway grade. (6) Minimum ground clearance. Electronic b Billboards shall have a minimum clearance of eight feet between the lowest point of the face, including architectural elements, and ground level so as not to provide an attractive nuisance for graffiti and vandalism.
(7) Face orientation. Electronic b Billboards shall be designed to be viewed primarily by persons traveling on the main-traveled way of the freeway. No electronic billboard shall have more than one face (display surface) oriented in the same vertical plane.
(8) The electronic billboard shall be constructed to withstand a minimum wind pressure of 20 pounds per square foot of exposed surface. (9) Each electronic billboard shall comply with all applicable federal, state, and local laws and regulations, including but not limited to, the Highway Beautification Act of 1965 (23 U.S.C. § 131 et seq.), the California Outdoor Advertising Act (Cal.
Bus. and Prof. Code §§ 5200 et seq.), and the California Vehicle Code, as they currently exist or may hereafter be amended.
(J) Standards of design.
(1) All new electronic billboards shall be designed to have a single cylindrical column support post.
(2) The single cylindrical column support post of all electronic billboards shall be provided with an architectural façade.
(3) Maximum number of faces. No electronic billboard shall have more than two faces. A face shall be considered the display surface upon which an advertising message is displayed.
(a) The faces of two-sided electronic billboards shall be identical in size. (b) The top, bottom, and sides of the faces shall be in alignment, and no portion of either face shall project beyond the corresponding portion of the other face. Architectural elements shall also be aligned on both sides of the electronic billboard.
(4) Maximum face size. Each face of the sign shall be no larger than 14 feet by 48 feet in dimension (total 672 square feet), plus framing. Subject to City Council approval, a request for a variance to the requirement of this section may be considered on a case-by-case basis.
(5) Screening. All exposed portions of electronic billboards, including backs, sides, under areas, support members and support posts, shall be screened to the satisfaction of the Director of Community Development or designee. (6) The angle between the faces of a v-shape electronic billboard shall be no greater than 30 degrees.
(7) The utilities of each electronic billboard shall be underground. (K) Strict application of design and numerical standards not required. In general, no electronic billboard should exceed the number, size, height, or location limitations set forth in this section. However, as rigid numerical or other design standards may preclude exceptional design that might better achieve the purpose and objectives of this section, exceptions to the stated numerical or design standards, including size, shape, and location, may be approved by the Planning Commission when appropriate, provided any resulting determinations or approvals shall be supported by clear and descriptive findings that are consistent with and which achieve one or more of the purposes and the objectives of this chapter. No design exceptions may be approved for prohibited signs. For any approval of an electronic billboard which does not strictly conform to the stated numerical and design standards set forth in this section or the applicable development plan approval, the Planning Commission must first make the following findings in writing:
(1) The proposed electronic billboard achieves the purposes and objectives of this section and the city sign ordinance; and
(2) The proposed electronic billboard exemplifies innovation and creativity and is appropriate and consistent with the architecture and context of the building and the neighborhood where the sign will be located; and
(3) The proposed electronic billboard is consistent with all applicable sign guidelines or has been determined by Planning Commission to better achieve the purpose and objectives of this sign subchapter than the strict application of said sign guidelines and standards.
(L) Operational restrictions.
(1) No electronic billboard shall display flashing, shimmering, glittering, intermittent or moving light or lights. Exceptions to this restriction include time, temperature, and smog index units, provided the frequency of change does not exceed foursecond intervals. (2) Minimum display time. Each message on the sign an electronic billboard must be displayed for a minimum of four seconds and each message on a digital static billboard must be displayed for a minimum of two minutes, or the minimum time allowed under the State of California Outdoor Advertising Act and Caltrans implementing regulations, whichever is the shorter period of time. (3) Maximum display time. Electronic billboard messages shall be displayed for no longer than two minutes at a time. Digital static billboard messages are not subject to a maximum display time.
(4) Each electronic billboard shall be tied into the National Emergency Network and provide emergency information, including child abduction alerts (i.e., "Amber Alerts").
(5) Each electronic billboard shall be designed to either freeze the display in one static position, display a full black screen, or turn off in the event of a malfunction. (6) No electronic billboard shall utilize technology that would allow interaction with drivers, vehicles or any device located in vehicles, including, but not limited to, a radio frequency identification device, geographic positions system, or other device.
(7) No electronic billboard shall emit audible sound, odor, or particulate matter. (8) No electronic billboard shall simulate or imitate any directional, warning, danger or information sign, or any display likely to be mistaken for any permitted sign intended or likely to be construed as giving warning to traffic, by, for example, the use of the words "stop" or "slow down."
(9) No electronic billboard shall involve any red or blinking or intermittent light likely to be mistaken for warning or danger signals, nor shall its illumination impair the vision of travelers on the adjacent freeway and/or roadways. Illuminations shall be considered vision impairing when its brilliance exceeds the values set forth in Cal. Vehicle Code § 21466.5.
(10) Each electronic billboard shall be provided with an ambient light sensor that automatically adjusts the brightness level of the electronic sign based on ambient light conditions.
(11) Electronic b Billboards shall not operate at brightness levels of more than 0.3 foot-candles above ambient light, as measured using a foot-candle meter at a distance of 250 feet for a sign with a nominal face size of 14 feet by 48 feet. (12) No electronic billboard shall be maintained in the city unless the name of the person or company owning or maintaining it and the identifying number of the electronic billboard are plainly displayed thereon.
(M) Outdoor advertising permit. Outdoor advertising displays require a permit from Caltrans if they are located within 660 feet from the edge of the right-of-way and viewed primarily by persons traveling on a freeway.
(N) Additional requirements. Prior to issuance of a building permit for any electronic billboard project subject to the requirements of this chapter, the applicant shall provide the following:
(1) The telephone number of a maintenance service, to be available 24 hours a day, to be contacted in the event that an electronic a billboard becomes dilapidated or damaged.
(2) Proof of lease demonstrating a right to install the electronic billboard on the subject property.
(3) A list of locations of all electronic billboards in the city owned or managed by the entity that will own or manage the subject electronic billboard. (O) Future technologies. The technology currently being deployed for electronic and digital static billboards is LED (light emitting diode), but there may be alternate, preferred, or superior technology available in the future. Owners of electronic or digital static billboards are authorized to change the electronic or digital static billboards to any other technology that operates under the maximum brightness standards in division (L) of this section. The city shall expedite any required approvals for technology that is superior in energy efficiency over previous generations or types. (P) After receiving approval to install an electronic a billboard, owners of electronic the billboards may replace the digital faces to face(s) of their electronic or digital static billboard, however, the following shall apply:
(1) All required permits are obtained.
(2) All screening and architectural elements are maintained. (3) The number of physical sign faces shall not be increased. (4) The overall size of the sign faces shall not be increased by more than five percent over the originally approved design.
ITEM # 11
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Gus Hernandez, Director of Parks and Recreation
SUBJECT: SECOND READING OF ORDINANCE NO. 1163 – AMENDING SECTION
30.21 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION) AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN PUBLIC PARK) OF
TITLE XIII (GENERAL OFFENSES) OF THE SANTA FE SPRINGS
MUNICIPAL CODE TO SUPPORT THE SAFE AND EFFECTIVE USE OF
PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND PUBLIC
MEETINGS
DATE: October 7, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Ordinance No. 1163:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS MUNICIPAL CODE AMENDING SECTION 3021 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION), AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN
PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) TO SUPPORT THE
SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND PUBLIC MEETINGS; and
2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
There is no direct fiscal impact associated with this Ordinance. There may be minimal revenues generated through administrative citations issued to individuals who fail to comply with the revised Municipal Code provisions. In addition, signage will be updated at City facilities to reflect the new standards of conduct. It is the intent to utilize existing budget allocations in the Parks and Recreation Department for this purpose; if additional funding is required, a budget amendment will be requested at that time.
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025 SECOND READING OF ORDINANCE NO. 1163
BACKGROUND
The City Council and City staff are committed to ensuring that all public spaces, including parks, facilities, and meetings, remain safe, accessible, and welcoming for all members of the community.
Section 30.21 of the Santa Fe Springs Municipal Code (SFSMC), governing the conduct of meetings, has historically prohibited disruptive behavior but lacked clear and comprehensive standards of decorum. Similarly, Section 130.04 of the SFSMC prohibited certain behaviors in public parks but did not extend such protections to other City facilities, including indoor facilities, plazas, and public areas.
Ordinance No. 1163 addresses these gaps by modernizing the City’s rules for both meetings and facilities, ensuring consistency with the City’s Code of Conduct for Parks, Facilities, and Programs.
ANALYSIS
The proposed ordinance modernizes and strengthens the City’s standards for both public meetings and public facilities. By establishing Rules of Decorum for City Council, commission, and committee meetings, the ordinance ensures that meetings remain respectful, productive, and inclusive. The presiding officer is given clear authority to manage disruptive behavior, enforce order, and, if necessary, remove individuals or clear a meeting room to protect the deliberative process. These updates balance the community’s right to participate meaningfully in government with the City’s responsibility to conduct business efficiently.
In addition, the ordinance updates and expands the rules governing unlawful conduct in City parks and facilities. It incorporates provisions from the City’s Code of Conduct to provide consistent standards across all public spaces. Key updates include:
• Prohibiting disruptive, threatening, or unsafe behavior. • Clarifying rules for gatherings, canopies, animals, smoking, and use of equipment. • Requiring compliance with facility use agreements, permits, and staff directives. • Granting City staff and law enforcement clear authority to issue citations, suspend access, or require individuals to vacate facilities.
Together, these amendments enhance public safety, protect City assets, and promote positive experiences for residents and visitors in Santa Fe Springs.
ENVIRONMENTAL
This Ordinance is exempt from CEQA pursuant to the common sense CEQA exemption (CEQA Guidelines Section 15061(b)(3)) which provides that CEQA applies only to projects which have the potential to have a “significant effect on the environment,” as CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025 SECOND READING OF ORDINANCE NO. 1163
defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382.
The amendments to the City’s Municipal Code will not have a significant effect on the environment.
DISCUSSION
Ordinance No. 1163 strengthens the City’s ability to preserve the integrity of public meetings and facilities by ensuring that both are governed by clear, enforceable standards. By aligning the SFSMC with the City’s existing Code of Conduct, the Ordinance ensures consistency, promotes civility, and prioritizes the safety and enjoyment of all residents and visitors.
This proactive update reflects the City Council’s ongoing commitment to transparency, community engagement, and high-quality public spaces.
SUMMARY/ NEXT STEPS
Staff recommends that the City Council approve and adopt Ordinance No. 1163, effectuating the proposed amendments to the Municipal Code and determining that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).
ATTACHMENT(S):
A. Ordinance No. 1163
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ORDINANCE NO. 1163
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA FE SPRINGS, CALIFORNIA, AMENDING SECTION 30.21
(CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION)
AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN PUBLIC
PARK) OF TITLE XIII (GENERAL OFFENSES) OF THE SANTA FE
SPRINGS MUNICIPAL CODE TO SUPPORT THE SAFE AND
EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS,
FACILITIES, AND PUBLIC MEETINGS
WHEREAS, the City Council, Commissions and Committees of the City of Santa Fe Springs (“City”) have an interest in carrying out the public business expeditiously and in an orderly fashion to ensure that the public has an opportunity to be heard and that the legislative body has an opportunity for its deliberative process; and WHEREAS, an amendment to Santa Fe Springs Municipal Code (“SFSMC”) Section 30.21 implements rules of decorum (“Rules of Decorum”) for the City’s public meetings for the purpose of promoting civility and maintain decorum during public meetings, mitigate detrimental conduct that can stifle participation and debate, threaten the quality of decisions, and undermine the democratic process; and WHEREAS, these Rules of Decorum would uphold the City’s commitment to transparency, civic engagement, and orderly governance, and are designed to foster a welcoming environment where elected officials, appointed officials, staff, and members of the public can participate meaningfully and with minimized disruptions to the conduct of the City’s business; and
WHEREAS, the City also seeks to provide for the safety and enjoyment of shared public spaces, including its parks and facilities, and ensure they are used for their intended purposes and with proper authorization; and
WHEREAS, Section 130.04 of the SFSMC currently prohibits certain conduct within City parks, but does not include other public facilities among the places where such conduct is prohibited; and
WHEREAS, the amendment to SFSMC Section 130.04 would add “public facilities,” including indoor public facilities, plazas, and other public areas, among the places where the unlawful conduct will be prohibited; and WHEREAS, the City has an administrative Code of Conduct for City Facilities, Parks, and Programs (“Code of Conduct”) to promote a positive recreational experience at its public facilities, programs, classes and events; and WHEREAS, the amendment to Section 130.04 would align the SFSMC with the Code of Conduct for City Facilities, Parks, and Programs by incorporating elements from the Code of Conduct into the SFSMC and providing consistent standards across City
ATTACHMENT A
2 parks and public facilities; and
WHEREAS, the adoption of this Ordinance would strengthen the SFSMC by supporting the effective use and oversight of public spaces and giving City personnel and law enforcement the tools needed to effectively mitigate inappropriate, negative, or disruptive behavior.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The Recitals set forth above are true and correct and incorporated into this Ordinance.
SECTION 2. Section 30.21 (Conduct of Meetings) of Title III (Administration) of the Santa Fe Springs Municipal Code is hereby amended as follows (unless otherwise noted, where Strikethrough Text is language to be removed from the existing Code and Underline Text is language to be added to the Code):
§ 30.21 CONDUCT OF MEETINGS – RULES OF DECORUM.
(A) It shall be unlawful for any person to disturb any meeting of the City Council by loud or unusual noise, by tumultuous or offensive conduct or by threatening, traducing, quarreling, challenging to fight or fighting.
(B) It shall be unlawful for any person present at any City Council meeting and while the City Council is in session to fail or refuse to be seated or remain quiet when ordered or commanded to do so by the Mayor or Mayor Pro Tempore. On order of the Mayor or Mayor Pro Tempore, it shall be the duty of any police officer serving the city to eject from any meeting of the City Council any person who disturbs any meeting of the City Council, as prohibited under division (A) of this section, or who fails or refuses to be seated or remain quiet when commanded to do so by the Mayor or Mayor Pro Tempore as required under this division. No such ejection shall release or relieve the person so ejected from prosecution for any violation of this section.
(A) Purpose. The purpose of this section is to ensure that all public meetings conducted by the City of Santa Fe Springs (the “City”) City Council and its respective commissions and committees are inclusive, respectful, and productive, the following rules of decorum (“Rules of Decorum”) are established. These rules are designed to minimize disruptions and allow for meaningful public participation so that the City may conduct the people’s business effectively.
(B) Definitions. The following definitions shall apply to this section unless the context clearly indicates or requires a different meaning.
Disruptive conduct means any behavior during a meeting that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.
True threat of force means a threat that has sufficient indicia of intent and 3 seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat. Any person failing to leave the room in which the public meeting is being conducted after being ordered to do so by the presiding officer and who willfully resists, delays or obstructs removal by law enforcement personnel, may be subject to arrest for violation of the Penal Code or Santa Fe Springs Municipal Code.
(C) Presiding Officer. The presiding officer of any public meeting shall be responsible for preserving order and ensuring the Rules of Decorum are enforced throughout the duration of the meeting. The presiding officer shall have the authority to recognize speakers, determine the order of business, enforce these rules of decorum, rule on points of order, and take such actions as may be necessary to maintain the orderly conduct of the meeting.
(D) Council and City Staff Conduct: Members of the City Council, commissioners, committee members, as provided in Section 32.39 are subject to these Rules of Decorum, and City staff shall conduct themselves in a professional and respectful manner at all times. All members shall speak only upon recognition by the presiding officer and shall confine their comments to the matter under discussion. Members shall avoid interrupting speakers, engaging in personal attacks, or otherwise engage in disruptive conduct. (E) Audience Conduct. Members of the audience shall not engage in disruptive conduct that impacts the orderly conduct of business. This includes, but is not limited to, applauding over speakers recognized by the presiding officer, booing, shouting, interrupting speakers, or holding signs that obstruct the view of others or create a distraction. All electronic devices must be silenced. Physical obstruction of aisles, exits, or access to the dais is prohibited. Items deemed dangerous, hazardous, or disruptive by the presiding officer, including weapons or noisemaking devices, are prohibited in the Council Chambers or meeting room, as the case may be. It shall be unlawful for any person to disrupt any public meeting conducted by the City through the conduct described herein, by tumultuous or offensive conduct or by threatening, traducing, quarreling, challenging to fight or fighting. It shall be unlawful for any person present at any public meeting and while in session to fail or refuse to be seated or remain quiet when ordered or commanded to do so by the presiding officer.
(F) Public Participation. Members of the public shall have the right to speak on matters within the body’s jurisdiction during the public comment periods designated on the agenda. Each speaker shall have three (3) minutes to speak, unless the body, by a majority vote, decides to modify the time limit as deemed necessary for the orderly conduct of business. Speakers shall submit a written request to speak (commonly known as a speaker card) and submit it to City Clerk staff. Speakers may address the body during the general public comment period which generally shall be taken up at or near the beginning of each regular meeting. Speakers may not yield time to others. All remarks shall be addressed to the body as a whole and not to individual members, staff, or members of the audience.
4 (G) Warning and Removal. In the event that an audience member or a member of the body is engaged in disruptive conduct, the presiding officer may warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. If the conduct continues, the presiding officer may direct that the individual be removed from the meeting. Upon the order of the presiding officer, any law enforcement personnel present shall carry out the removal. (1) Exception, True Threat of Force. If an individual engages in behavior or disruptive conduct that constitutes use of force or a true threat of force the presiding officer may order their immediate removal without issuing a warning. (2) Clearance of the Meeting Room. If order cannot be restored after the presiding officer has ordered the removal of disruptive persons, the presiding officer may clear the meeting room. Individuals not engaging in disruptive behavior can be readmitted at the direction of the presiding officer.
(C)(H) Except as may be otherwise provided by law, public meetings shall ordinarily be conducted according to Robert's Rules of Order, Revised; provided, however, that a failure to observe or enforce such rules shall in no manner affect the regularity, validity or legality of any action or proceeding taken by the body. Any body subject to these Rules of Decorum, in its discretion and in accordance with its right to govern its own proceedings, reserves the right to proceed at any time otherwise than as prescribed or indicated in Robert's Rules of Order, Revised.
SECTION 3. Section 32.39 (ADDITIONAL RULES AND REGULATIONS) of Title III (Administration) of the Santa Fe Springs Municipal Code is hereby amended as follows (unless otherwise noted, where Strikethrough Text is language to be removed from the existing Code and Underline Text is language to be added to the Code):
§ 32.39 - ADDITIONAL RULES AND REGULATIONS.
(A) All commissions and committees of the City shall be subject to the Rules of Decorum established in Section 30.21.
(B) The City Council may establish additional rules and regulations governing city commissions and committees that are consistent with the provisions of this code.
SECTION 4. Section 130.04 (Unlawful Conduct Within Public Park) of Title XIII (General Offenses) of the Santa Fe Springs Municipal Code is hereby amended as follows (unless otherwise noted, where Strikethrough Text is language to be removed from the existing Code and Underline Text is language to be added to the Code):
§ 130.04 UNLAWFUL CONDUCT WITHIN PUBLIC CITY FACILITIES AND CITY PARKS.
(A) For the purpose of this section, Public Park shall mean and include public parks, public playgrounds, public recreation centers or areas, and other public areas created, 5 established, designated, maintained, provided or set aside by the city for the purpose of public rest, play, recreation, enjoyment or assembly, and shall include all buildings and structures located thereon or therewith. Definitions. The following definitions shall apply to this section unless the context clearly indicates or requires a different meaning.
Camp shall have the same meaning ascribed in Section 136.01.
City Facility means any structure owned, operated, controlled, or maintained by the City, including City parks, historical landmarks and plazas, municipal buildings, and other indoor facilities and public areas created, established, designated, maintained, provided, owned, operated or controlled by the City for the purpose of public use, rest, play, recreation, enjoyment, exchange of services, storage, or assembly, and shall include all buildings and structures located thereon or therewith. The term City facility shall also apply to such areas when they are reserved or permitted for use by individuals, groups, or organizations through an approved special written permit issued by the City.
City Park means parks, playgrounds, recreation centers or areas, and other public areas created, established, designated, maintained, provided, owned, operated or controlled by the City for the purpose of public rest, play, recreation, enjoyment or assembly, and shall include all buildings, structures, improvements, and equipment located thereon or therewith.
Electioneering means the visible display or audible dissemination of information that advocates for or against any candidate or measure on the ballot within 100 feet of a polling place, a vote center, an elections official’s office, or a satellite location under California Elections Code Section 3018.
Hours of Operation for City Parks means 6:00 AM until 10:00 PM, seven days a week, subject to the following exceptions:
Lakeview Park. From May 1 and October 31, from 6:00 AM until 8:00 PM, and from November 1 and April 30 from 6:00 AM until 6:00 PM.
Santa Fe Springs Park. From May 1 and October 31, from 6:00 AM until 8:00 PM, and from November 1 and April 30 from 6:00 AM until 6:00 PM.
Notwithstanding the foregoing, City parks may be closed by the City Manager or their designee at any time without prior notice, due to health and safety conditions, or failure to comply with the requirements of this code.
Pet means a common domesticated animal such as any dog, cat, rabbit, and other similar animals commonly treated and possessed as a domestic pet. 6 Smoke or Smoking means engaging in an act that generates smoke, for example: possessing a lighted pipe or a lighted hookah pipe; operating an electronic cigarette, a lighted cigar, or a lighted cigarette of any kind; or lighting or igniting a pipe, a hookah pipe, a cigar, or a cigarette of any kind.
Special Written Permit means a permit issued under the City’s Facility Reservation and Use Policy adopted by the City Council on November 12, 2024, as may be amended from time to time.
True Threat of Force means a threat that has sufficient indicia of intent and seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.
Wild Animal shall have the same meaning ascribed in Section 92.003. (B) Prohibited Activities. It shall be unlawful for any person within any publicCity park or City facility to:
(1) Operate, drive, park or leave standing any motorized vehicle, or any other vehicle, including but not limited to, electric or motorized scooters, off highway vehicles, motorcycles, golf carts, remote control cars, or to ride any horse or other animal at any time; provided, however, that the provisions of this subdivisionsection shall not apply to those specific areas within such publicCity parks or City facilities which by order of the City Council, or by authority of any officers or employees of such cCity having supervision in or over such publicCity parks or City facilities, may now or hereafter be designated for publicCity parking purposes. Provided further that the provisions of this subdivisionsection shall not apply to the operation, driving or parking of any vehicle or vehicles under a permit granted by the order of the City Council, or by authority of any officers or employees of such cCity having supervision in or over such publicCity parks or public facilities, or owned by or in the lawful service of such cCity, or to the operation, driving or parking of delivery and commercial vehicles actually engaged in making lawful deliveries or pick-ups of any goods, wares, merchandise or supplies into or from such publicCity parks or public facilities, or engaged in the performance of an authorized service for such cCity therein, or to any employee of the cCity while such employee is actually engaged in the performance of his or her work for such Ccity in such park or facility, or is actually going to or from his or her place of employment in such park or facility. (2) Lead or let loose any wild animals, cattle, horse, mule, goat, sheep, swine, dog, bunnies, or fowl of any kind; provided, that this subdivision shall not apply to dogs when led by a leash cord or chain not more than six feet long. (3) Carry or discharge any firearms, firecrackers, rockets, torpedoes, or any other fireworks, or air gun or sling shot without special written permit from the Director of Recreation Services.
(4) Feed, offer food, or in any manner provide food or other edible material to 7 any nondomesticated animal. This restriction shall not apply to personal pets. (4)(5) Cut, break, injure, vandalize, deface, damage, destroy, or disturb any tree, shrub, plant, rack, building, monument, fence, sign, cones, traffic or crowd control devices, bench, or other structure, apparatus, or property, or pluck, pull up, cut, take out or remove any shrub, bush, plant or flowers, or remove or write upon any building, monument, fence, bench, or other structure, equipment or thing, except in connection with and in the course of actual duties being performed as an employee of such cCity. (5)(6) Cut, disturb, insert, or remove any wood, turf, grass, soil, rock, sand or gravel, except in connection with and in the course of actual duties being performed as an employee of such cCity.
(6)(7) Distribute any handbills or circulars, or post, place or erect any bill, notice, paper, sign, banner, or advertising device or matter of any kind, without special writtendistribution permit from the Director of Recreation ServicesCity Manager pursuant to Section 130.23.
(7)(8) Make or kindle a fire, except in picnic stoves installed by the City for that purpose, unless a special written permit shall be obtained in advance from the Director of Recreation Services City Manager or their designee.
(8)(9) Camp, sleep, or lodge, unless a special written permit shall be is obtained in advance from the Director of Recreation Services City Manager or their designee. (9)(10) Indulge in Engage in, riotous, boisterous, threatening, disruptive, lewd, obscene, or indecent conduct, or to use abusive, profane, intimidating, demeaning, or harassing indecent language that amounts to a use of force or a true threat of force. (11) Attempt or threaten to inflict, or actually inflict, physical harm to another individual or City staff.
(10)(12) Exhibit, Ssell, or offer for sale, advertise for sell, hire, lease or solicit donations for an object, service, any merchandise, or article or thing whatsoever without special written permission permit from the Director of Recreation Services City Manager or their designee.
(11)(13) Gamble, or play or bet at or against any game which is played, conducted, dealt or carried on with cards, dice, or other device for money, chips, shells, credit, or any other representation of value; or gamble or bet for any athletic activity; or maintain or exhibit any gambling table, or other instrument of gambling or gaming. (12)(14) Practice, carry on, conduct, or solicit for any trade, occupation, business or profession, or circulate any petition or survey of whatsoever kind or character without special written permit from the Director of Recreation Services City Manager or their designee. In the event a City park or City facility is utilized as a polling place during 8 an election, electioneering shall be strictly prohibited. (13)(15) Play or engage in any game excepting at such place or places as shall be set part for that purpose.
(14) (16) Loiter between the hours of 10:00 p.m. of any dany and the time of sunrise of the following dayEnter or loiter in a City park outside of hours of operation without a special written permit from the Director of Recreation City Manager or their designee.
(15)(17) Deposit any paper, fruit, rubbish, debris, trash or any waste material of any kind except in such receptacles as may be located in such publicCity park therefor therefore.
(16)(18) Possess, sell, exhibit, transport or drink consume any alcoholic or intoxicating beverage, or to be under the influence of alcoholic or any illegal or controlled substance. without special permit from. This section shall not be deemed to proscribe any act which is positively permitted or prohibited by state law or without a special written permit from the City Manager or their designee.
(19) Operate drones, remote control planes, potato shooters, compressed gas, rocket launchers, smoke bombs or other similar type of projectiles. (17)(20) Loiter in or about any public toilet or enter any public toilet designated for the opposite sex; except that this provision shall not apply to persons under eight years of age, or to municipal City employees in the regular course of their duties.
Notwithstanding the foregoing, single-user restroom facilities shall not be restricted to persons of a specific sex or gender identity in accordance with state law. (18)(21) Call, hold, conduct, arrange for, or be present at any distinct, individual, or separate, group, gathering, lodge, association, company, corporate or other picnic, meeting, sporting practice, sport training, sport games, or sporting event, or any other type of assembly having, or which will have, in excess of 50 persons in attendance thereat without a special written permit from the Director or Recreation Services City Manager or their designee. Notwithstanding the foregoing, no public gatherings of any size are allowed at Heritage Park without a special written permit. (19)(22) To use or attempt to use or iInterfere or attempt to interfere with the use of any table, space, or facility in such facilities or parks which at the time is reserved and posted by the City or written reservation then in effect to any other person or persons; provided, however, that all such reservations shall specify the period covered by same and shall be subject to cancellation by the Director of Recreation Services or authorized representative City Manager or their designee. Unless the actual use of the table, space or facility referred to in any reservation is commenced within 30 minutes after the period covered by such reservation, the reservation shall thereupon be void and all rights under such reservation may be cancelled by the Director of Recreation Services or authorized 9 representative City Manager or their designee.
(20) To fail to obey the directions of the Director of Recreation Services, or his authorized representative, to cease and desist from any activities prohibited by this title, or by any other provisions of this code, or by any regulation of the Department of Community Services.
(21) To fail to leave the park premises or a recreation facility when directed to do so by the Director of Recreation Services, or his duly authorized representative, because of violation of any of the provisions of this title, or of this code, or of any regulations of the Department of Community Services, or his duly authorized representative, after having complied with the direction to leave the park.
(22)(23) Smoke in any public facility or public park unless the cCity has designated a specific smoking area, designated by posted signage. (23)(24) Have in excess of three Erect four or more ten-foot by ten-foot "popup" canopies per group/party. No canopy shall exceed ten feet by ten feet (10’ x 10’). All canopies shall be weighed down. Notwithstanding the foregoing, “pop-up” canopies shall be strictly prohibited at Heritage Park.
(24) Have, erect and/or construct a canopy larger than ten foot by ten foot. (25) Record video or audio for personal or commercial production of City programs or activities for commercial (profit and sale) purposes without a special written permit from the City Manager or their designee and in compliance with applicable laws. (23)(26) Enter without shoes, shirt/top, and/or bottoms, unless otherwise permitted by the City Manager or their designee as part of a program or activity. (24)(27) Leave children under eight (8) years of age unsupervised.
Notwithstanding the foregoing, this prohibition shall not apply to children participating in events or programs authorized or organized by the City, including camps and afterschool programs and with adult supervision
(28) Bring pets into any indoor City facility, unless they are service animals as defined by law, or leave pets otherwise attended outdoors. (29) Use or operate sound amplifying equipment, or similar device for any purpose including giving instructions, directions, talks, addresses, lectures, or transmitting music to any persons or assemblages of persons in or upon any City park or publicCity facility without a special written permit.
(30) Enter employee-only areas or areas otherwise not open to the public without authorization.
10 (31) Engage in instructor-led activities or classes, or exchange of services, unless otherwise authorized by a facility use agreement as approved by the City Council. (32) Fail to comply with all applicable City, state, and federal laws and regulations, including specific rules posted or established for any program, event, class, or facility.
(33) Fail to obey the direction of the City Manager or their designee, or law enforcement to cease and desist activities prohibited by the section, of this code, or any regulations or policies of the Department of Recreation and Parks, Department of Community Services, or conditions associated with any special written permit or a special event permit issued pursuant to Chapter 119 (Special Event Permits). (C) Violation of this section shall be deemed an infraction. Violations. Failure to adhere to the requirements or otherwise cease and desist from the prohibited activities enumerated in (B) shall be declared unlawful and, above may result in:
(1) the immediate revocation of the special event permit, removal from the City park or City facilities;
(2) temporary or permanent suspension from entering City park or City facilities, as permitted to the fullest extent of the law;
(3) the issuance of an administrative citation as provided under Section 11.04; and/or
(4) subject to criminal prosecution pursuant to Section 10.97. The remedies available to the City to enforce the requirements of this section are cumulative, and are in addition to any other remedies available under this code, state, and do not replace or supplant any other remedy that may be sought by the City.
SECTION 5. CEQA. This Ordinance is exempt from the California Environmental Quality Act (CEQA) (Pub. Res. Code § 21000 et seq.) pursuant to CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) Section 15061(b)(3) under the general rule that CEQA does not apply to activities which can be seen with certainty to have no effect on the environment. This Ordinance does not permit or otherwise approve development or construction. Therefore, the proposed actions would not create any environmental impacts and no additional action under CEQA is required.
SECTION 6. Clerical Errors. The City Council authorizes the City Attorney to make any clarifying changes necessary to this Ordinance including, but not limited to, typographical errors, irregular numbering and incorrect section references.
SECTION 7. Severability. If any section, subsection, sentence, clause, or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance 11 or of Section 30.21 (Conduct of Meetings) of Title III (Administration) or Section 130.04 (Unlawful Conduct Within Public Park) of Title XIII (General Offenses) of the SFSMC, or any part thereof. The City Council hereby declares that it would have each section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.
SECTION 8. Effective Date. In accordance with Government Code Section 36937, this Ordinance shall take effect and be in force thirty (30) days from passage and adoption.
SECTION 9. Certification and Posting. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause it to be published or posted as required by law.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Santa Fe Springs at a regular meeting held on the 7th day of October 2025.
William K. Rounds, Mayor
ATTEST:
Fernando N. Muñoz, City Clerk
APPROVED AS TO FORM:
___
Rick R. Olivarez, City Attorney
12 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF SANTA FE SPRINGS )
I, FERNANDO N. MUÑOZ, City Clerk of the City of Santa Fe Springs, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council held on the 7th day of October 2025 and was carried by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Fernando N. Muñoz, City Clerk
ITEM # 12
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Gus Hernandez, Director of Parks & Recreation
SUBJECT: RESOLUTION NO. 9981, EXPRESSING SUPPORT FOR SANTA FE HIGH SCHOOL IN RETAINING THE “CHIEFS” MASCOT
DATE: October 7, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Resolution No. 9981, expressing support for Santa Fe High School in retaining the “Chiefs” mascot; and
2) Take such additional, related action that may be desirable.
FISCAL IMPACT
N/A
BACKGROUND
Santa Fe High School, part of the Whittier Union High School District, opened in 1954 and currently serves approximately 3,000 students. Since its founding, the school has identified as the “Chiefs”, a mascot that has become deeply ingrained in community tradition and school spirit for over 70 years.
ANALYSIS
The “Chiefs” mascot has served as a unifying emblem for Santa Fe High School and the Santa Fe Springs community since the school’s founding in 1954. Over the past 70 years, it has become a source of deep pride and identity, representing the school’s values of leadership, courage, and commitment.
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025
RESOLUTION IN SUPPORT OF CHIEF MASCOT
While the title “Chief” has historic ties to Native American culture, it is also widely used in numerous leadership contexts—such as fire chief, police chief, and chief executive—and does not reference any specific tribe. The mascot, as used by Santa Fe High School, honors the universal qualities of leadership and responsibility.
The community’s strong and continued support for the “Chiefs” name demonstrates its positive significance and historical importance. Affirming the City’s support through an adopted resolution reflects the shared pride between the school and the City and acknowledges the mascot’s lasting role in shaping school culture and community identity.
ENVIRONMENTAL
N/A
DISCUSSION
Generations of students, alumni, and residents strongly support preserving this legacy, viewing it as a unifying emblem of the school’s and city’s values. Adopting this Resolution affirms the City’s recognition of the mascot’s positive role in the cultural and educational fabric of Santa Fe Springs.
SUMMARY/NEXT STEPS
Upon approval, the resolution will be filed with Santa Fe High School and the Whittier Union High School District.
ATTACHMENT(S):
A. Resolution No. 9981
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
ITEM NO.:
RESOLUTION NO. 9981
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS
EXPRESSING SUPPORT FOR SANTA FE HIGH SCHOOL IN RETAINING THE “CHIEFS” MASCOT
WHEREAS, Santa Fe High School, located in the City of Santa Fe Springs, was established in 1954 and currently serves approximately 3,000 students; and WHEREAS, since its founding, Santa Fe High School has proudly carried the “Chiefs” as its mascot, representing a strong tradition of excellence, unity, and school pride for more than 70 years; and
WHEREAS, the “Chiefs” mascot has become a symbol of community identity, inspiration, and spirit, fostering connection among generations of students, alumni, families, and residents of Santa Fe Springs; and
WHEREAS, the City of Santa Fe Springs acknowledges and respects the intent of Assembly Bill 3074 (AB 3074), which restricts the use of names, mascots, or imagery associated with individual Native American tribes or depictions that are discriminatory or disrespectful, and affirms that the mascot at Santa Fe High School is not associated with any specific tribe and does not incorporate imagery or references prohibited under the law; and
WHEREAS, Section (e) of AB 3074 provides that these restrictions shall not apply to a public school that receives written consent from a local federally recognized tribe to use a Native American term for a school or athletic team name, mascot, or nickname; and
WHEREAS, the City of Santa Fe Springs is committed to engaging with local tribal partners to ensure that Santa Fe High School’s mascot continues to reflect values of respect, leadership, and unity, and to pursue formal consultation or written consent as appropriate under AB 3074; and
WHEREAS, the Santa Fe High School “Chiefs” mascot honors these broader leadership qualities—strength, courage, responsibility, and service—that are deeply valued by both the school and the community; and
WHEREAS, the Chiefs legacy is deeply woven into the cultural and educational fabric of Santa Fe Springs, earning the support of students, parents, alumni, educators, and community members who take pride in its history and symbolism; and WHEREAS, the City of Santa Fe Springs recognizes the unique and historic role of Santa Fe High School within the community, and the “Chiefs” mascot as an enduring tradition that reflects the values of leadership and resilience shared by the City; APPROVED:
ITEM NO.:
2 WHEREAS, the title of “Chief” is universally recognized as a designation of leadership, authority, and respect. While historically associated with Native American tribal leaders, the title “Chief” is also widely and commonly used in many other contexts, including fire chiefs, police chiefs, and chief executives, and therefore extends far beyond any single cultural or tribal reference.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Santa Fe Springs hereby expresses its strong support for Santa Fe High School in retaining the “Chiefs” mascot as a proud and honored tradition in the community.
APPROVED and ADOPTED this 7
th day of October, 2025 by the following roll call
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
William K. Rounds, Mayor
ATTEST:
_________________________
Fernando N. Muñoz, City Clerk
ITEM # 13
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: GATEWAY CITIES REGIONAL FIBER NETWORK PROJECT: RIGHTOF-WAY USE AGREEMENT WITH THE GATEWAY CITIES COUNCIL
OF GOVERNMENTS (GCCOG)
DATE: October 7, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Approve the Right-of-Way (ROW) Use Agreement between the City and the Gateway Cities Council of Governments for the installation, maintenance, and operation of the Gateway Cities Regional Fiber Optic Network in the City’s rightsof-way; and 2) Authorize the City Manager or designee to sign and administer the Agreement, including approving final plans and any other actions in connection with the Agreement; and
3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The recommended agreement requires no financial contribution from the city. Therefore, the cost to the city for participation in the subject project is limited to staff time required to coordinate with the GCCOG and its contractors during the design and construction of the project. The cost of the staff time required for this coordination is not expected to exceed $30,000.
Additionally, the agreement will grant the City the right to use two (2) strands of dark fiber for municipal purposes at no cost to the city. This includes maintenance of the stands by the GCCOG at no cost to the city for the useful life of the asset. Although a capital CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025 GATEWAY CITIES REGIONAL FIBER NETWORK PROJECT: RIGHT-OF-WAY USE
AGREEMENT WITH THE GATEWAY CITIES COUNCIL OF GOVERNMENTS (GCCOG)
investment by the city will be required for the ancillary equipment required to make use of the fiber optic strands, the two strands in the backbone system have a significant value and provide free internet access that open the door to a variety of municipal uses and, potentially, revenue generating opportunities for the city.
BACKGROUND
The GCCOG pursued a $46.1 million grant from the California Public Utilities Commission (CPUC) and entered into a Joint Build Agreement with the California Department of Technology (CDT) to design and construct the Gateway Cities Regional Fiber Optic Network (Network) at a total cost of $103 million. The purpose of the Network is to further digital equity and expand connectivity, competition, affordability, and internet access in the Gateway region.
Private companies have traditionally been responsible for deploying the infrastructure required to provide Internet access to communities. Unfortunately, they have not consistently invested in the infrastructure to deliver high-speed broadband via a fiber network. To satisfy this unserved need, local governments have actively analyzed the benefit of investing in fiber network infrastructure to facilitate broadband service.
One of the benefits of investing in broadband infrastructure is closing the digital divide and enhancing economic development by supplying high-speed internet access to residents and businesses. Additionally, businesses that require extensive bandwidths for conducting business are able to capitalize on the community’s infrastructure investment.
As a part of its membership in the GCCOG, the city has engaged in the development of the Network, which is being designed to deliver high-speed broadband to the city halls of participating cities and create an opportunity for greater broadband connectivity for residents and businesses in those cities.
ANALYSIS
The attached Right-of-Way Use Agreement between the City and the GCCOG will allow the city to utilize the Network in exchange for granting the GCCOG access to and encroachment of the City’s rights-of-way in perpetuity for the purpose of installing, operating, and maintaining the Network. Exhibit A to the Agreement shows the current network design within the boundary of the city, and Exhibit B shows the entire Network alignment.
The Agreement will grant the City the right to use two (2) strands of dark fiber for municipal purposes (City Strands). The CGCOG will maintain the City Strands for the useful life of the asset. However, the City will be responsible for any required electronics, connections, improvements and equipment required to utilize the City Strands. The City will not have the right to transfer or assign the use of the City Strands.
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025 GATEWAY CITIES REGIONAL FIBER NETWORK PROJECT: RIGHT-OF-WAY USE
AGREEMENT WITH THE GATEWAY CITIES COUNCIL OF GOVERNMENTS (GCCOG)
ENVIRONMENTAL
The GCCOG as the Lead Agency for the project has determined that the project is categorically exempt from CEQA pursuant to Public Resources Code § 21080.51 and CEQA Guidelines Sections 15301, 15302, 15303, and 15304 because the project consists of linear broadband deployment in a right-of-way by a public entity and meets the requirements of subsection (a) of Public Resources Code § 20180.51. Construction of the project will occur within existing trenches and/or previously disturbed areas and requires minor trenching and backfilling. Installation will take place within city rights-ofway which are currently occupied with existing utilities, including fiber network lines with no expected expansion of physical footprint. The Network consists of underground and aerial fiber infrastructure with small structures buried underground. Any above-ground fibers will be placed on existing utility poles.
DISCUSSION
The Network is designed to construct 885,444 feet of new fiber optic backbone cable throughout the Gateway region and interconnect with sections of the Statewide Middle Mile Backbone Network (MMBN). Additionally, the Network is designed to deliver quality scalable broadband to 4,254 unserved locations, as determined by CPUC standards.
The current design includes 489,046 feet of underground fiber and 184,402 feet of aerial fiber, and upsizing of existing fiber plant. It will also utilize existing partner fiber network.
The underground routes for the fiber will be placed within existing rights-of-way while all aerial routes will be attached to pre-existing poles. The fiber routes will ensure redundancy and future capacity with construction of new and existing conduit within previously disturbed rights-of-way with a 288-strand fiber cable.
The Network design as depicted in Exhibits A and B of the Agreement may change due to factors unforeseen before and even during construction, which is common for a project of this magnitude. The GCCOG will work with City staff throughout the construction of the Network within the City’s boundaries and will provide the City as-built maps within sixty (60) days of completion of construction and final inspections.
SUMMARY/NEXT STEPS
Upon approval of the recommended actions by the City Council, staff will execute the agreement and continue to coordinate with GCCOG on the delivery of the project.
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025 GATEWAY CITIES REGIONAL FIBER NETWORK PROJECT: RIGHT-OF-WAY USE
AGREEMENT WITH THE GATEWAY CITIES COUNCIL OF GOVERNMENTS (GCCOG)
ATTACHMENTS:
A. Right-of-Way Use Agreement
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
1 RIGHT-OF-WAY USE AGREEMENT
BETWEEN THE CITY OF SANTA FE SPRINGS
AND THE GATEWAY CITIES COUNCIL OF GOVERNMENTS
FOR THE GATEWAY CITIES REGIONAL FIBER OPTIC NETWORK
This Right-of-Way Use Agreement (“Agreement”) is made by and between the City of Santa Fe Springs (“City”) and the Gateway Cities Council of Governments (“GCCOG”).
City and GCCOG are each a “Party” and collectively known as the “Parties.”
RECITALS
A. GCCOG has entered into a Joint Build Agreement with the California Department of Technology (“CDT”) and has been awarded a grant by the California Public Utilities Commission (“CPUC”) to design and construct the Gateway Cities Regional Fiber Optic Network (“GCRFON”), for the purpose of furthering digital equity and expanding connectivity, competition, affordability, and access for its participating member cities.
B. City desires to participate in the GCRFON project and grant GCCOG the right to use certain portions of its public rights-of-way (“ROW”) for the purpose of installing, maintaining, and operating the GCRFON, as more fully set forth herein.
C. The City Council determines that participating in the GCRFON project serves the public interest, is beneficial for the broadband connectivity of City facilities, and creates an opportunity for greater broadband connectivity for its residents and businesses.
NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter contained, the Parties agree as follows:
1. GCCOG AUTHORIZATION TO ENCROACH UPON CITY PUBLIC RIGHTS-OF-WAY A. Authorization. City hereby grants GCCOG a license to encroach under, on, and along its ROW for the purpose of the installation, maintenance, and operation of the GCRFON upon various portions of City ROW, as more specifically depicted in Exhibit A attached hereto and incorporated herein, as may be modified or changed in the final design. GCCOG shall not be required to pay any fees or to obtain any other license or permit from City for the purpose of installing, maintaining, and/or operating the GCRFON.
B. Term. This license is granted in perpetuity.
C. City’s Use of the GCRFON. City shall have the right to utilize two (2) strands of dark fiber, for non-commercial purposes, along the path preliminarily identified in Exhibit B attached hereto and incorporated herein, as may be modified or changed in the final design (“City Strands”). No rent or license fee shall be payable to GCCOG from City for City’s use of the City Strands. GCCOG, at no cost to City, shall maintain the City Strands for the useful life of the asset, and City shall provide at City’s cost, all electronics, 2 connections, and other improvements and equipment needed to utilize the City Strands.
City shall not have the right to transfer or assign the use of the City Strands.
2. GCCOG’S RESPONSIBILITIES
A. Construction. GCCOG shall communicate and coordinate with City staff regarding the design and construction of the GCRFON. GCCOG shall provide to City staff completed engineering plans, traffic control plans, dates and schedules for construction activities, and other construction details as may arise. GCCOG shall provide City with asbuilt maps within sixty (60) days of completion of construction and final inspections.
B. Damage to Property. GCCOG shall assume all responsibility for all damage to property (including the GCRFON) that may arise from or be caused by GCCOG’s performance under this Agreement or by the performance of any other party which GCCOG directly or indirectly employs to perform under this Agreement. Any damage to any property or public right-of-way resulting from the installation, maintenance, and operation of the GCRFON by GCCOG shall be caused to be repaired by GCCOG at no expense to City and to the reasonable satisfaction of City.
C. Relocation. GCCOG shall remove or relocate, at City’s cost and/or expense, the GCRFON, or any part of it, if and when made necessary by either the installation, abandonment, change of grade, alignment or width of any street, sidewalk or other public facility or the construction, maintenance or operation of any City or other public agency underground or aboveground facilities (including, by way of example and not limitation, any sewer, storm drain, conduits, gas, water, electric or other utility systems or pipes), provided that City or other public agency is acting in its governmental capacity.
In the event all or any portion of any ROW occupied by GCRFON is needed by City or other public agency for a governmental purpose or in the event the existence of GCRFON or any part of it shall be considered detrimental to the public health, safety, welfare, or convenience or to governmental activities including, but not limited to, interference with City or other public agency construction projects, or is in conflict vertically and/or horizontally with any proposed City or other public agency installation, GCCOG shall remove and relocate GCCOG Fiber Network or the involved part of it, at City’s or other public agency’s cost and/or expense, to such other location or locations in the public rights-of-way as may be designated by City or other public agency. City or other public agency must provide written notice to GCCOG at least one hundred eighty (180) days in advance of the need for such removal or relocation.
D. Dig Alerts. GCCOG shall become a member of the Underground Service Alert of Southern California (“DigAlert”) and agrees to maintain and keep current its membership in DigAlert throughout the term of this Agreement, and to comply with applicable noticing and other requirements.
3. CITY RESPONSIBILITIES
To facilitate GCCOG’s buildout of the GCRFON with minimal disruption to the general 3 public, City agrees, to the best of its ability during the construction period, to cooperate with GCCOG to coordinate the design and construction of the GCRFON, including, but not limited to, traffic management and notices to residents and businesses. City shall designate a point-of-contact for communications with GCCOG for GCRFON-related activities. The City Manager or designee shall have the authority to issue any needed approvals on behalf of City regarding the GCRFON.
4. OTHER TERMS
A. Responsibility for Costs. Except as specified otherwise herein, each Party will be responsible for and bear its own costs and expenses incurred at any time in connection with the performance of its responsibilities under this Agreement.
B. Dispute Resolution.
i. If a dispute arises between the parties relating to this Agreement, the Parties agree to use the following procedure prior to resorting to judicial relief by a court of competent jurisdiction: A meeting shall be held promptly between the Parties, attended by individuals with decision-making authority regarding the dispute, to attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) days after such meeting, the Parties have not succeeded in negotiating a resolution of the dispute, they agree to submit the dispute to mediation in accordance with and pursuant to the rules of Judicial Arbitration and Mediation Services (“JAMS”), as amended or as augmented in this Agreement. Each Party shall pay their own costs of mediation. The Parties shall jointly appoint a mutually acceptable mediator, seeking assistance in such regard from the JAMS if they have been unable to agree upon such appointment within twenty (20) days from the conclusion of the negotiation period. The Parties agree to participate in good faith in the mediation and negotiations related thereto for a period of thirty (30) days. ii. If the Parties are not successful in resolving the dispute through mediation as described above, the Parties may pursue any remedy at law or in equity by a court of competent jurisdiction.
iii. Notwithstanding the provisions of this subsection, either Party shall be entitled to seek declaratory and injunctive relief in any court of competent jurisdiction to enforce the terms of this Agreement or to enjoin the other Party from an asserted breach thereof on a showing that the moving Party would otherwise suffer irreparable harm.
C. Indemnity and Defense.
i. GCCOG shall defend, indemnify, and hold City, its elected officials, officers, agents, employees, and volunteers, harmless from and against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of GCCOG, its 4 officers, agents, or employees.
ii. City shall defend, indemnify and hold GCCOG, its officers, employees, and agents harmless from and against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of City, its officers, agents, employees.
D. Notices. All notices required or provided for under this Agreement shall be in writing, delivered in person or by certified mail, return receipt requested, addressed to the parties as indicated, below. Any notice so delivered shall be effective on the date of its delivery. Any party may change its address for notice by giving ten (10) days’ notice of such change in the manner provided for in this paragraph. Notices may be served as follows:
To City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention: City Manager
To GCCOG: Gateway Cities Council of Governments
16401 Paramount Blvd
Paramount, CA 90723
Attention: Executive Director
E. Applicable Law and Venue. This Agreement shall be governed by the laws of the State of California. Any dispute or controversy arising under or related in any way to this Agreement shall be adjudicated by a state court of competent jurisdiction located in Los Angeles County, California.
F. Prevailing Party. If any legal action is necessary to enforce any provision hereof or for damages by reason of an alleged breach of any provisions of this Agreement, the prevailing Party shall be entitled to receive from the losing party reasonable costs and expenses in such amount as the court or arbitrator may adjudge to be reasonable attorney's fees and costs incurred by the prevailing Party in such action or proceeding.
G. Assignment. GCCOG may sell, assign, transfer or lease any interest in those portions of the GCCOG Fiber Network within the City or assign or transfer any of its rights or obligations in this Agreement with prior written notice to City.
H. No Waiver. A waiver by either Party of any breach of any term, covenant or condition contained in this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained in this agreement, whether of the same or different character.
5 I. Severability. If any part of this Agreement is held invalid, the remaining terms and conditions shall not be affected unless their enforcement under the circumstances would be unreasonable, inequitable, or otherwise frustrate the purposes of this Agreement.
J. Independent Contractor. The Parties are independent entities and are not to be, and shall not be, construed as joint venturers, partners, employer/employee, or agents one of the other, and neither shall have the power to bind or obligate the other except as set forth in this Agreement.
K. Construction. The Parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the Parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any Party by virtue of the authorship of any of the provisions of this Agreement.
L. Captions. The captions herein are for convenience and references only and are not a part of this Agreement and do not in any way limit, define or amplify the terms and provisions hereof.
M. Entire Agreement. This Agreement, including Exhibits A and B attached hereto, constitutes the entire agreement between the Parties and supersedes any previous oral or written agreements with respect to the subject of this Agreement. No amendment or modification to the Agreement shall be valid and binding unless in writing and signed by authorized representatives of the Parties.
N. Authority to Execute this Agreement. Each person executing this Agreement on behalf of a Party warrants and represents that they have the authority to execute this Agreement on behalf of that Party and the authority to bind that Party to the provisions of this Agreement.
O. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of such counterparts together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the authorized representatives of the Parties have caused this Agreement to be executed as of the date of the last signature below. [SIGNATURE PAGE FOLLOWS]
6 CITY OF SANTA FE SPRINGS
By: ___________________________
William Rounds, Mayor
Date: ___________________________
GATEWAY CITIES COUNCIL OF GOVERNMENTS
By: ___________________________
Hector De La Torre,
Executive Director
Date: ___________________________
EXHIBIT A
City Route Design
Route Description Based on Current Design
Aerial starts on the South side of Imperial Highway, running .55 miles West until switching to underground for 10 feet. At the Imperial Highway and Shoemaker Avenue intersection, underground runs .03 miles North then converts to aerial for .22 miles before reaching City limits. For about .5 miles, underground follows the North side of Imperial Highway running West until reaching Bloomfield Avenue. It cuts North .01 miles then West 20 feet into Bloomfield Avenue before leaving City boundaries. Further North along the sidewalk, underground cuts 25 feet East from Bloomfield Avenue then converts to aerial and runs .95 miles North until reaching Lakeland Road. Aerial continues West for .5 miles across Bloomfield Avenue, along Lakeland Road.
At the Lakeland Road and Norwalk Boulevard intersection, aerial runs .5 miles North along the Western side of Norwalk Boulevard. It switches to underground and continues North along Norwalk Boulevard or .20 miles until reaching Telegraph Road. Underground runs West along the South side of Telegraph Road for 1.32 miles before reaching the city line.
For .92 miles, underground runs South along Orr and Day Road, until reaching E Florence Avenue. It turns West for .14 miles before leaving city borders.
At the intersection of Orr and Day Road and Hollyhock Street, underground runs .08 miles West on Hollyhock Street before ending.
Underground continues at the Orr and Day Road and Telegraph Road intersection, crossing .02 miles under Telegraph Road and continuing East along the sidewalk. For
1.17 miles, underground continues North along Orr and Day Road until exiting city borders.
EXHIBIT B
Gateway Cities Regional Fiber Optic Network Design
ITEM # 14
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR
LANDSCAPE DESIGN AT ROSECRANS/MARQUARDT AVENUE
GRADE SEPARATION PROJECT – AWARD OF CONTRACT
DATE: October 7, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Award Task Order No. 9 to RMA International, Inc. of Huntington Beach, California in the amount of $111,470 for the Landscape Design at the Rosecrans/Marquardt Avenue Grade Separation Project and authorize the City Manager to execute the Task Order No. 9; and
2) Appropriate $111,470 from the Capital Improvement Reserve Fund to the Rosecrans/Marquardt Grade Separation Project Account No. PW180109; and 3) Take such additional related action that may be desirable.
FISCAL IMPACT
Staff is recommending that the City Council appropriate $111,470 from the Capital Improvement Reserve Fund for the professional landscape design service at the Rosecrans/Marquardt Avenue grade separation project.
Once the landscape design plans, specifications, and estimates (PS&E) are completed, staff will recommend funding for the construction of the project at a future Council Meeting. The preliminary construction estimate is $2 million.
The City entered into a Cooperative and Funding Agreement (Coop Agreement) with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025
ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF
LANDSCAPING AT ROSECRANS/MARQUARDT AVENUES GRADE SEPARATION PROJECT – AWARD OF CONTRACT
Rosecrans/Marquardt Grade Separation Project. Under the terms of the Coop Agreement, LACMTA may reimburse the City up to $2,000,000 for the cost of betterments related to the project once the final project accounting is completed and the amount of excess available project funds is determined. LACTMA is in the process of completing the final project accounting, after which the City will seek reimbursement for the cost of the landscaping improvements.
BACKGROUND
The Los Angeles County Metropolitan Transportation Authority (Metro) oversaw the Rosecrans/Marquardt Grade Separation Project, which was substantially completed in January 2025. However, the landscape slopes surrounding the bridge did not meet the city's aesthetic standards. Currently, the landscape features unfinished graded slopes with exposed dirt and decomposed granite on steep gradients and sparse landscaping.
RMA International, Inc. will create a visually appealing landscape plan that addresses the existing slope issues. The plan will incorporate additional grouted cobblestones to help minimize erosion concerns and stabilize the slopes. Additionally, it will feature the introduction of new drought-tolerant trees, shrubs, and plants that require minimal maintenance. Furthermore, on the eastern side of the bridge, there is an emergency access road for the fire department that connects directly to Rosecrans Avenue, with no barriers or deterrents in place. The RMA design will include safety measures for this access road, as well as the installation of a decorative yet functional metal security gate that meets the fire department's standard requirements.
ANALYSIS
The proposed scope of work and fee includes the following design schedule:
Authorization to proceed October 2025
Preliminary Landscape Architecture October – December 2025 Deliverable of PS&E at 75% Completion January 2026
Deliverable of PS&E at 90% Completion February 2026
Deliverable of PS&E at 100% Completion March 2026
ENVIRONMENTAL
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025
ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF
LANDSCAPING AT ROSECRANS/MARQUARDT AVENUES GRADE SEPARATION PROJECT – AWARD OF CONTRACT
DISCUSSION
The landscaping at the Rosecrans/Marquardt Avenue Grade Separation Project will improve the visual appeal along Rosecrans Avenue, stabilize steep slopes, and reduce City maintenance requirements.
SUMMARY/NEXT STEPS
Upon City Council approval of the recommended actions, staff will coordinate with RMA International, Inc. for the landscape design of the Rosecrans/Marquardt Grade Separation Project.
ATTACHMENTS:
A. Task Order No. 9
B. RMA International, Inc. Proposal
C. Aerial – Proposed Landscape Area
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
On-Call Professional Engineering Services
Task Order No. 9
1 ON-CALL PROFESSIONAL ENGINEERING SERVICES
TASK ORDER No. 9
In accordance with the Contract Agreement dated April 6, 2021 as executed by the City of Santa Fe Springs (CITY), a municipal corporation and RMA International, Inc. Landscape Architecture (CONSULTANT), Task Order No. 9 – Landscape and Architectural Services for Rosecrans/Marquardt Avenues Grade Separation Project.
CITY OF SANTA FE SPRINGS:
Authorized Representative: René Bobadilla P.E., City Manager Address: 11710 Telegraph Road
City of Santa Fe Springs, California 90670
Telephone No.: (562) 868-0511
RMA International Landscape Architecture:
Authorized Representative: Robert J. McMahon, Principal in Charge Address: 315 3rd Street, Suite N
Huntington Beach, CA 92648
Telephone No.: (562) 618-9119
SERVICES/SCOPE OF WORK:
The CITY of Santa Fe Springs desires Landscape and Architectural Services for Rosecrans/Marquardt Avenues Grade Separation Project.
RMA International Landscape Architecture will address the existing landscaping condition consisting of unfinished graded slopes with exposed dirt in several locations or decomposed granite on steep slopes causing potential erosion problems onto the nearby streets and / or storm drain system. The proposal is to introduce additional grouted cobblestone to minimize any erosion concerns and stabilize the slopes.
Located on the eastern side of the bridge there is a fire department emergency access road directly from Rosecrans Avenue with no barrier or deterrent. The design will include access road safety measures and the installation of a decorative yet functional metal security gate to meet the fire department’s standard requirements.
Introduction of new additional low water use tree and shrub plantings with minimal maintenance attention shall be shown at key notable locations for a better visual aesthetic appearance along Rosecrans Avenue.
The scope of work will be per the proposal dated August 27, 2025.
ATTACHMENT A
On-Call Professional Engineering Services
Task Order No. 9
2 APPROXIMATE DESIGN SCHEDULE
Authorization to Proceed October 2025
Preliminary Landscape Architecture Oct-Dec 2025
PS&E 75% January 2026
PS&E 90% February 2026
PS&E 100% March 2026
FEE:
The Design Services for the Landscape and Architectural Services for Rosecrans/Marquardt Avenues Grade Separation Project will be based on the Fee Schedule in the amount of $111,470 per RMA International, Inc. proposal dated August 27, 2025.
ACCEPTANCE of the terms of Task Order No. 9 is acknowledged by the following signatures of the Authorized Representatives.
SUBMITTED BY: ACCEPTED BY:
CITY OF SANTA FE SPRINGS RMA INTERNATIONAL LANDSCAPE
ARCHITECTURE
René Bobadilla P.E.,
City Manager
Robert J. McMahon,
Principal in Charge
Date Date
r m a International, Inc.
August 27, 2025
Mr. James Enriquez, P.E.,
City of Santa Fe Springs
Director of Public Works
11710 Telegraph Road
Santa Fe Springs, CA 90670
Reference: Landscape Architectural Services and Fees to provide Plans, Specifications and Construction Bidding / Administration for the Rosecrans Avenue / Marquardt Avenue Bridge Project located within the City of Santa Fe Springs.
Dear James:
The RMA scope of work outlined in this proposal is for the Rosecrans / Marquardt Bridge new landscape / hardscape improvements illustrated in the preliminary design plan prepared on April 14th, 2025.
As discussed within the preliminary phase, the project appears unfinished with exposed dirt in several locations or decomposed granite on steep slopes causing potential erosion problems onto the nearby streets and / or storm drain system. The proposal is to introduce additional grouted cobblestone to minimize any erosion concerns and stabilize the slopes.
Located on the eastern side of the bridge there is a fire department road accessed directly off of Rosecrans Avenue with no barrier or deterrent, allowing the everyday motorist to drive onto it causing a safety hazard. The intent is to block this activity with a new motorized electronic heavy duty metal security gate to meet the fire department standard requirements. Electrical power supply to the gate shall be specified as a solar panel device with backup battery system.
Introduction of new additional low water use tree and shrub plantings with minimal maintenance attention shall be shown at key notable locations for a better visual aesthetic appearance along Rosecrans Avenue.
RMA INTERNATIONAL INC.; a California (S) Corporation (hereinafter "RMA"), Landscape Architecture and Planning, proposes to render the following described services to CITY OF SANTA FE SPRINGS, (hereinafter "CITY").
SCOPE OF WORK
I. TECHNICAL SPECIFICATIONS FOR CONSTRUCTION PHASE
RMA shall attend meetings, provide plans with related details drawn in AutoCAD to the CITY that entail accomplishing tasks relating to final design and preparation of the construction documents, bid documents, specifications for the improvements. Plan drawing scale size shall be; 1”=20’. RMA anticipates project status submittal periods of 75%, 90% and 100% to the City Staff Representatives for review, comment and approval and include the following:
ATTACHMENT B
City of Santa Fe Springs
Rosecrans Bridge Project
1. Landscape Demolition Plan- Indicating removal of existing decomposed granite within the project’s steep embankment slopes and in areas under the bridge where people may gather.
2. Hardscape Materials Construction Plan - Indicating specific grouted cobblestone and decorative rock boulder product materials and layout as well as the fire department security gate as outlined on the preliminary plan
3. Landscape Construction Details – Indicating grouted cobblestone as well as fire department security gate components.
RMA- Sub-Consultant; AQX Structural Engineers shall preform the structural engineering for fire department metal swing gate as well as concrete foundation footings.
4. Irrigation Plan RMA Sub- Consultant; Sweeney & Associates shall prepare irrigation plans with related details and calculations showing new remote control valves, lateral lines and low flow pop up bubblers connecting into the existing mainline and time clock infrastructure system.
5. Tree and Shrub Planting Plan – Prepare a planting plan new low maintenance care as well as low water use and tree and shrub plantings and maintenance specification guidelines.
6. Engineers Cost Estimate- Prepare an Engineers Cost estimate of probable construction cost for landscape improvements in Microsoft Excel format at 75%, 90% and 100% completion milestones. (3 separate submittals in total).
7. Landscape Construction Technical Specifications - Prepare construction Special Provisions specifications Parts 2 & 3 in “Greenbook” format along with a MS Excel Format Detailed Bid Schedule with specific line items showing units and unit quantities for landscape elements.
8. Meetings: RMA shall present to the City Staff draft detailed plans and technical specifications for constructing the proposed Improvements. A presentation of the draft plans is allocated for a City Council Study Session and Metro Transit Authority (MTA).
RMA has included participation in Two (2) meetings with during the Construction Document Phase.
City of Santa Fe Springs
Rosecrans Bridge Project
II. CONTRACTOR SELECTION PHASE
RMA shall assist City Staff with a competitive bid process to select a contractor to construct the project improvements. Review contractor bids to evaluate conformance with the technical specifications, coordinating and scheduling a contractor’s pre-bid meeting, preparing bid addenda as required and answering contractor questions as required for landscape features of the project attend (1) one Pre-bid conference meeting with City Staff representatives.
III. CONSTRUCTION ADMINISTRATION PHASE
RMA shall attend requested onsite field visit meetings, provide construction observation services and respond to contractor RFI submittals and schedules.
Implement nursery visits to select plant material and vendor supplier visits to select hardscape materials
IV. PROJECT FEE & EXPENSES
Refer to separate attachment (Exhibit A) for the RMA scope of work task fee summary for Construction Documents, Specifications, Construction Bidding / Administration services and Reimbursable Expenses listed within this proposal
V. ADDITIONAL SERVICES
Services not included within this proposal shall be provided on an hourly basis as requested by the Client. Fees for these services shall be billed per an hourly fee an invoiced on a monthly basis as services are generated as per attached fee schedule (Exhibit B).
1. Providing services of outside professional consultants, such as; soils engineering.
I appreciate the opportunity to submit this proposal of services to you and hope that you will find it acceptable. If so, please sign and return one copy of this Letter Agreement and return to our office.
ACCEPTED BY:
RMA INTERNATIONAL, INC. City of Santa Fe Springs
By: By:
Robert J. McMahon, Jr. Mr. James Enriquez P.E.,
President Director of Public Works
Landscape Architect CA # 3463
Date: August 27, 2025 Date
Landscape Architecture ▪ Design ▪ Planning
315 3rd Street, Suite N ▪ Huntington Beach ▪ CA 92648 ▪ Phone 562-618-9119 ▪ Email: [email protected]
RMA RMA Sweeney AQX Structural Total
Task Description Start Finish Proj. Princ. Draftsman Irrigation Engineer Fees Per (Stages of Work) Date Date $185.00/hr. $95.00/hr. $125.00/hr $ 150.00/hr Task Phase I Technical Specifications 10/06 12/01/25 $111,470 Base Plan Preparation 6 24 $3,390
Demolition Plan 40 40 $11,200
Construction Materials Plan 30 30 $8,400
Construction Details 8 30 18 $7,030
Irrigation Plan 20 40 60 $15,000
Tree and Shrub Landscape Plan 40 40 $11,200
Develop Engineers Cost Estimate 40 40 25 $14,325
Specifications (Part 2 & 3) 50 60 25 $18,075
Meetings 30 $5,550
Phase II Contractor Selection Phase TBA TBA 30 $5,550
Phase III Construction Admin Phase TBA TBA 45 25 2 $11,750 Total Hours 339 304 135 20 798
Total Fee $62,715 $28,880 $16,875 $3,000 $111,470
REIMBURSABLE EXPENSES
*Reimbursable expenses are charged in addition to the compensation for professional services and include actual expenditures made by RMA, its employees or its professional consultants in the interest of the project. Reimbursable expenses will be billed to the Client at the rate of 1.15 times direct cost.
* Expense of reproduction of drawing and material and travel mileage $2,500.00
CITY OF SANTA FE SPRINGS ROSECRANS MARQUARDT BRIDGE PROJECT August 27, 2025
EXHIBIT A RMA FEE SUMMARY
City of Santa Fe Springs
Rosecrans Bridge Project
r m a International, Inc.
EXHIBIT B
RMA INTERNATIONAL, INC.
PROJECT TEAM
HOURLY FEE SCHEDULE
Landscape Architectural Services
AUGUST 2025
Principal Landscape Architect $ 185.00 /hr
Project Manager $ 125.00 /hr
Draftsperson $ 95.00/ hr
Structural Engineer $ 150.00 /hr
Landscape Architecture ▪ Design ▪ Planning
315 3rd Street, Suite N ▪ Huntington Beach ▪ CA 92648 ▪ Phone 562-618-9119 ▪ Email: [email protected]
ATTACHMENT C
ITEM # 15
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: ON-CALL PROFESSIONAL ENGINEERING SERVICES – AWARD OF
CONTRACTS
DATE: October 7, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Accept the proposals for on-call engineering services; and 2) Award a contract to each of the seventeen engineering consulting firms listed in the staff report for On-Call Professional Engineering Services for various capital improvement projects; and
3) Take such additional, related action that may be desirable.
FISCAL IMPACT
There is no direct fiscal impact with the approval of the award of a contract to each of the selected engineering firms. Although the agreement states a maximum aggregate compensation amount of $1 million throughout the term of the agreement, the cost for specific services will be determined on an as-needed basis and will be executed as individual task orders in accordance with Chapter 34 of the Santa Fe Springs Municipal Code. The aggregate of all task orders will not exceed $1 million over the entire term of the agreement.
Funding for on-call professional engineering services is included in the Public Works Department budget, CIP Fund, Bond Funds, Water CIP Fund, and state and local funding for capital projects. The services that will be rendered under the recommended contracts are typically programmed as project expenses utilizing the various funding sources approved for each project budget.
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025 ON-CALL PROFESSIONAL ENGINEERING SERVICES – AWARD OF CONTRACT
BACKGROUND
The Public Works Engineering staff advertised a Request for Proposals (RFP) on March 24, 2025. The RFP was a request for qualified Engineering firms (consultants) to provide On-Call Professional Engineering Services for various disciplines, including engineering, structural engineering, architectural design, landscape architecture, water engineering, surveying and mapping, staff augmentation, construction management, etc. A single consultant was not expected to be able to provide all the services and disciplines previously mentioned. The consultants interested in one or more services/disciplines were encouraged to submit a proposal.
The selected Consultants will provide a broad range of professional engineering services in support of and in close coordination with the Public Works Department and Engineering Division staff. These services will be provided on an as-needed basis through a Request for Quote for each specific project and executed as individual task orders.
On April 22, 2025, a total of thirty-three (33) valid proposals were received. A threemember evaluation team, consisting of Public Works staff, reviewed each proposal based on specific criteria, including the firm’s project manager’s experience, project team qualifications, understanding of the work to be completed, and prior project experience.
ANALYSIS
The evaluation team reviewed the proposals and presented their findings to the City Engineer. Seventeen of the thirty-three engineering firms received the highest scores in specific categories or disciplines. All proposals and evaluation score sheets are available for review at the Public Works Department.
Staff recommends that the City enter into an agreement with the following firms:
1. BKF Engineers
2. Black O’dowd & Associates
3. Coast Surveying
4. David Volv Design
5. dSantana Arquitectura
6. IDS Group, Inc.
7. John L. Hunter & Associates
8. Kabbara Engineering
9. KPFF
10.Mark Thomas
11.Minagar & Associates
12.NV5
13.RHA Landscape Architects
14.RJM Design group
15.Southstar Engineering & Consulting, Inc.
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025 ON-CALL PROFESSIONAL ENGINEERING SERVICES – AWARD OF CONTRACT
16.TKE
17.Transtech
The recommended term of the agreement is 3 years with an optional extension of two 1-yr terms for a total maximum term of five years.
ENVIRONMENTAL
N/A
DISCUSSION
N/A
SUMMARY/NEXT STEPS
Upon City Council’s approval of the recommended actions, City staff will finalize and execute contracts with each individual recommended firm and contact them on an asneeded basis as the need for services arises.
ATTACHMENTS:
A. On-Call Professional Engineering Services Request for Proposals B. Professional Services Agreement (sample)
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
ATTACHMENT A
CITY OF SANTA FE SPRINGS
ON-CALL PROFESSIONAL
ENGINEERING SERVICES
REQUEST FOR PROPOSALS
Deadline for Submission: April 22, 2025 – 2:00 PM
DEPARTMENT OF PUBLIC WORKS
INQUIRIES REGARDING THIS PROJECT MAY BE DIRECTED TO:
James Enriquez, P.E.,
Director of Public Works / City Engineer
11710 Telegraph Road
Santa Fe Springs, CA 90670
Phone: (562) 868-0511
[email protected]
RFP 25-11 On-Call Profession Engineering Services
1 REQUEST FOR PROPOSALS
ON-CALL PROFESSIONAL ENGINEERING SERVICES
The City of Santa Fe Springs (AGENCY) is requesting Request for Proposals (RFP) from qualified Engineering firms (Consultant) to provide On-Call Professional Engineering Services for various disciplines including civil engineering, structural engineering, mechanical engineering, water engineering, (hydraulic and water process engineering), electrical and controls engineering, architectural design, landscape design, traffic engineering, surveying and mapping Services. A single consultant is not expected to be able to provide all the services and disciplines previously mentioned. Firms interested in one or more services are encouraged to submit aproposal.
Consultant will provide a broad range of professional engineering services in support of and in close coordination with the Public Works/Engineering Division staff. These services will be provided on an as-needed basis through a Request for Quote for each specific project.
It is the intent of the AGENCY to enter into a Professional Services Agreement with the Consultant for these services. The term of the Professional Services Agreement will be four (4) years.
The AGENCY invites RFP from professional Engineering firms and will receive such proposals electronically ONLY thru PlanetBids at https://pbsystem.planetbids.com/portal/65093/portalhome by no later than , at 2 PM PDT on Tuesday, April 22, 2025. The bid results will be available for viewing on PlanetBids shortly after the closing date.
The AGENCY reserves the right to reject any or all RFP, to waive any irregularity in any RFP received, and to be the sole judge of the merits of the RFP received, and to take all RFP under advisement for a period of 60 days. The AGENCY will enter into a Professional Services Agreement with Consultant whose RFP best meet the requirements of the Scope of Work as determined by the AGENCY. The RFP submitted by the selected Consultant shall be incorporated as part of the respective Professional Services Agreement.
All questions regarding this bid must be submitted in writing via the City’s PlanetBids Portal by Tuesday, April 15, 2025, at 2 PM PDT. To submit questions regarding this bid, please visit the City’s PlanetBids, locate the associated solicitation, and click the “Q&A” tab. Responses to questions will be posted in an Addendum shortly after the period for receiving questions has passed.
RFP 25-11 On-Call Profession Engineering Services
2 INSTRUCTIONS REQUEST FOR PROPOSALS
1. PROPOSED SCHEDULE
DESCRIPTION DATE/TIME
Request for RFP Released Monday, March 24, 2025
Deadline to Submit Questions Tuesday, April 15, 2025 – 2:00 PM Deadline to Receive RFP Tuesday, April 22, 2025 – 2:00 PM The AGENCY reserves the right to modify any element of the timeline should that become necessary.
2. PRE-SUBMITTAL MEETING
No Pre-Submittal Meeting has been scheduled for this project.
3. SUBMISSION OF RFP
All Consultants for this solicitation must register on PlanetBids at https://vendors.planetbids.com/portal/65093/portal-home. Only those Consultants registered for this solicitation through the City’s website will receive automatic notifications when any update to this solicitation is made. The City does not have an obligation to notify any Consultant other than through the PlanetBids notification system.
To be considered, the City must receive the RFP electronically ONLY thru PlanetBids at https://vendors.planetbids.com/portal/65093/portal-home by no later than, at 2 PM PDT on Tuesday, April 22, 2025.
RFP and amendments to the RFP, received after the date and time specified above will not be accepted.
4. DISSEMINATION OF REQUEST FOR PROPOSALS (RFP) INFORMATION From time to time, the AGENCY may issue responses to requests for clarifications, questions, comments, and addenda to this RFP, or other material related to this solicitation.
By submitting an RFP, Consultant is deemed to have knowledge and notice of all information pertaining to this RFP.
5. ADDENDA TO THE RFP
Any change(s) to the requirements of this RFP initiated by the AGENCY will be made via PlanetBids at the link above. Addenda issued pertaining to this RFP shall be incorporated into and made a part of the terms and conditions of any resulting Agreement. The AGENCY will not be bound to any modifications to, or deviations from the requirements set forth in this RFP unless they have been documented by addenda to this RFP.
6. QUESTIONS AND REQUESTS FOR CLARIFICATIONS
All questions and requests for clarification regarding this RFP must be submitted via the City’s PlanetBids Portal by no later than by 2:00 p.m. on Tuesday April 15, 2025. To submit questions regarding this RFP, please visit the City’s PlanetBids, locate the RFP 25-11 On-Call Profession Engineering Services
3 associated solicitation, and click the “Q&A” tab. Responses to questions will be posted in an Addendum shortly after the period for receiving questions has passed. Requests for clarifications, questions and comments received after 2:00 p.m. on Tuesday April 15, 2025, will not be responded to.
The AGENCY, in its sole discretion, will respond to requests for clarifications, questions and comments
7. COST OF RFP PREPARATION
Any party responding to this RFP shall do so at their own risk and cost. The AGENCY shall not, under any circumstances, be liable for any pre-contractual expenses incurred by any Consultant who elects to submit an RFP in response to this RFP or by any Consultant that is selected for Professional Services Agreement. Pre-Agreement expenses are defined as expenses incurred by Consultants in:
• Preparing an RFP and related information in response to this RFP; • Submitting an RFP to the AGENCY;
• Negotiations with the AGENCY on any matter related to this RFP; • Costs associated with interviews, meetings, travel or presentations; or • Any and all other expenses incurred by a Consultant prior to the date of award, if any, of a Professional Services Agreement
The AGENCY will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Consultant.
8. CONFLICT OF INTEREST
By responding to this RFP, each Consultant represents to the best of its knowledge that:
• Neither Consultant, nor any of its affiliates, proposed subconsultants, and associated staff, have communicated with any member of the AGENCY since the release of this RFP on any matter related to this RFP except to the extent specified in this RFP; • Neither Consultant, nor any of its affiliates, proposed subconsultants and associated staff, has obtained or used any information regarding this RFP and the proposed Scope of Work that has not been generally available to all Consultants, and • No conflict of interest exists under any applicable statute or regulation or as a result of any past or current contractual relationship with the AGENCY; • Neither Consultant, nor any of its affiliates, proposed subconsultants, or associated staff, have any financial interest in any property that will be affected by any of the potential Agency projects.
RFP 25-11 On-Call Profession Engineering Services
4 9. KEY PERSONNEL
It is imperative that key personnel proposed to provide services have the background, experience and qualifications to properly undertake all necessary servicesfor the successful completion of the Scope of Work. The Consultant must identify all proposed key personnel in its Proposal.
The AGENCY reserves the right to approve all key personnel individually for any and all projects authorized by the AGENCY as a result of this solicitation. After a Professional Services Agreement has been executed, Consultant may not replace any key staff without written approval from the AGENCY. The AGENCY must approve replacement staff before a substitute person is assigned to a project. The AGENCY reserves the right to require the Consultant to replace a staff person assigned to the contract should the AGENCY consider replacement to be for the good of the project. Replacement staff will be subject to the AGENCY’s approval prior to assignment by Consultant.
10. BASIS FOR AWARD OF CONTRACT
The AGENCY intends to select the Consultant on the basis of demonstrated competence and professional qualifications in accordance with applicable State and Federal regulations.
To that end, a Professional Services Agreement will be awarded to the Consultant whose RFP best meet the requirements of the Scope of Work as determined by the AGENCY. The RFP submitted by Consultant shall be incorporated as part of the respective Professional Services Agreement. City reserves the right to select more than one firm to provide On-call Professional Engineering Services. The City anticipates awarding multiple consultants an award of contract.
11. TERM OF AGREEMENT
It is the AGENCY’s intent to enter into a Professional Services Agreement (sample attached to this RFP) with the selected Consultant for a four (4) year term with an optional one (1) year term.
The AGENCY will compensate the Consultant for actual hours worked by assigned personnel on a monthly basis. For each approved project quote, the consultant will provide an invoice clearly documenting the services performed each day and the number of hours worked. Compensation will be based on the Schedule of Hourly rates.
12. REQUIRED FORMAT FOR PROPOSALS
The AGENCY is requiring all proposals submitted in response to this RFP to follow a specific format. The Proposal, including the Appendices, shall not exceed thirty (30) pages in length, utilizing 8.5" x 11" pages with one-inch margins. As an exception, 11" x 17" pages may be used to display organizational charts. Font size shall not be smaller than 12 point for text or eight (8) point for graphics.
Consultants are required to prepare their written proposals in accordance with the instructions outlined below. Deviations from these instructions may be construed as nonresponsive and may be cause for disqualification. Emphasis should be placed on accuracy, RFP 25-11 On-Call Profession Engineering Services
5 completeness, and clarity of content.
The written proposal should be organized as described below. Each section of the written proposal should contain the title of that section, with the response following the title. The following are the required titles with a brief statement as to that section’s desired content:
A. Letter of Offer
The Letter of Offer shall be addressed to James Enriquez, Director of Public Works / City Engineer, City of Santa Fe Springs, and at a minimum, must contain the following:
Identification of Consulting firm or individual, including name, address and telephone number.
Name, title, address, and telephone number of Contact Person.
Federal Tax ID or Social Security No. for firm or individual.
A statement to the effect that the Proposal shall remain valid for a period of not less than 90 calendar days from the date of submittal.
Identification of all proposed sub-consultants or subcontractors, including legal name of the company, address and contact person.
Acknowledgement that Consultant is obligated by all addenda to this RFP.
Signature of a person authorized to bind Consulting firm to the terms of the RFP.
Signed statement attesting that all information submitted with the Proposal is true and correct.
B. Qualifications of the Firm
This section of the Proposal shall explain the ability of the Consultant to satisfactorily perform the Scope of Work. More specifically, in this section, the Consultant shall:
• Provide a profile of the Consultant including the types of services offered; the year founded; form of organization (corporate, partnership, sole proprietorship); number, size and location of offices; number ofemployees. • Provide a detailed description of Consultant’s financial condition, including any conditions (e.g., bankruptcy, pending litigation, outstanding claimsmore than twenty-five thousand dollars ($25,000) for or against the firm; planned office closures or mergers that may impede Consultant’s ability to provide on-call engineering and professional consulting services. • Provide a list of previous projects in which the Consultant and subconsultants have worked together. The list should clearly identify the previous projects and include a summary of the roles and responsibilities of each party. • Provide information on the strength and stability of the Consultant; current staffing capability and availability; current workload; and proven record of RFP 25-11 On-Call Profession Engineering Services
6 meeting schedules on similar types of projects.
C. Proposed Staffing
This section should identify key personnel to be assigned and their qualifications and experience. The Proposal should include brief resumes, not more than two (2) pages per individual.
A statement that key personnel will be available to the extent proposed for the duration of the Professional Services Agreement and an acknowledgement that no person assigned to a project shall be removed or replaced without the prior written concurrence of the AGENCY.
D. Consultants and/or Sub-consultants
The AGENCY desires to enter into a Professional Services Agreement with a Consultant that will be responsible for all work, products, and services. There is to be no assignment of any aspect of assigned projects without the prior written authorization of the AGENCY. If the Consultant plans on using subcontractors, then company profile, name, address, and telephone for all subcontractors providing support during the term of the Professional Service Agreement is required. Define the responsibilities and give a description of services to be provided by subcontractors. Describe the Consultant’s business and reporting relationship with any subcontractors. Include references and resumes for all thirdparty Firms in the RFP. The AGENCY has the right to accept or reject any changes made to the proposed project team members, including the use ofsubcontractors.
E. Work Approach
This section of the Proposal shall include a narrative that addresses the Scope of Work and demonstrates that Consultant understands the Scope of Work. More specifically, the RFP should include the Consultant’s general approach for providing the services specified in the Scope of Work. The work approach shall be of sufficient detail to demonstrate Consultant’s ability to accomplish the on-call Engineering services requests by AGENCY.
F. Client References
List the three (3) most recent similar clients (including name, address, contact person, and phone number). For each client provide a description of projects completed and their location. The AGENCY is most interested in California municipality clients and may randomly select agencies to contact from the list as part of the evaluation process.
G. Rights to Materials
All responses, inquiries, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation produced by the Consultant that are submitted as part of the RFP and not withdrawn shall, upon RFP 25-11 On-Call Profession Engineering Services
7 receipt by AGENCY, become property of AGENCY.
H. Schedule of Hourly Rates
The RFP shall include a Schedule of Hourly Rates that identifies the job titles of all personnel to be assigned to the AGENCY projects. Hourly rates will reflect all costs for office overhead, including direct and indirect costs. The Schedule of Hourly Rates shall remain fixed for the term of the Professional Services Agreement.
13. RFP EVALUATION PROCESS AND CRITERIA
A. GENERAL
The RFP will be evaluated based on the information and qualifications presented, reference checks, and other information, which may be gathered independently.
Requests for clarification and/or additional information from any Consultant may be requested at any point in the evaluation process. Pricing (hourly rates) will be an important criterion; however, the AGENCY reserves the right to select a firm that presents the best qualifications, but not necessarily the lowest price.
B. EVALUATION CRITERIA
1. Completeness of RFP.
2. Consultant and key personnel’s experience in performing similarwork.
3. Consultant and key personnel’s record in accomplishing work assignment for projects.
4. Consultant’s demonstrated understanding of the Scope of Work.
5. Quality of work previously performed by the firm as verified by reference checks.
6. Relevant project experience.
7. Schedule of Hourly Rates.
C. EVALUATION PROCESS
After evaluating all RFP received, the AGENCY will rank the firms, and the most qualified firms will be invited to an interview, if necessary, with the AGENCY evaluation committee.
D. INTERVIEW
For the interview, if necessary, the Consultant should have available the project manager and key personnel to discuss the following:
1. Major elements of the RFP
2. Description of related experience for Consultant
3. Description of related experience for key personnel
RFP 25-11 On-Call Profession Engineering Services
8 E. FINAL SELECTION
The final selection will be the Consultant which, as determined by the AGENCY, is the most responsive and responsible, meets the AGENCY’s requirements in providing On-Call Engineering Services, and is in the AGENCY’s best interest.
The AGENCY maintains the sole and exclusive right to evaluate the merits of the RFP received.
14. EXCEPTIONS OR ADDITIONS
The RFP shall include a detailed description of all the exceptions to the provisions and conditions of this RFP upon which the Consultant’s submittal is contingent and which shall take precedence over this RFP.
15. INSURANCE REQUIREMENTS
Prior to executing a Professional Services Agreement, the Consultant will be required to submit to the City the required insurance certificates.
The Consultant shall indemnify and hold AGENCY and its officers, agents, employees, and assigns harmless from any liability imposed for injury whether arising before or after completion of work hereunder or in any manner directly or indirectly caused, occasioned, or contributed to, or claims to be caused, occasioned, or contributed to, in whole or in part, by reason of any act or omission, including strict liability or negligence of Consultant, or of anyone acting under Consultant’s direction or control or on its behalf, in connection with, or incident to, or arising out of the performance of the Professional Services Agreement.
The Consultant selected will be required to maintain the following levels of insurance coverage for the duration of the services provided, as well as any sub-consultants hired by the Consultant:
• Worker’s Compensation insurance with statutory limits, and employer’s liability insurance with limits not less than $1,000,000 per accident • Commercial general liability insurance or equivalent form, with a combined single limit of not less than $2,000,000 per occurrence
• Business automobile liability insurance, or equivalentform,with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles.
• Professional liability (errors and omissions) insurance, with a combined single limit of not less than $2,000,000 per occurrence.
16. RIGHTS OF THE AGENCY
The AGENCY reserves the right, in its sole discretion and without prior notice, to terminate this RFP; to issue subsequent RFPs; to procure any project-related service by other means; RFP 25-11 On-Call Profession Engineering Services
9 to modify the Scope of Work; to modify the AGENCY’s obligations or selection criteria; or take other actions needed to meet the AGENCY’s goals. In addition, the AGENCY reserves the following rights:
• The right to accept or reject any, and all RFP, or any item or part thereof, or to waive any informalities or irregularities in any RFP.
• The right to amend, withdraw or cancel this RFP at any time without prior notice. • The right to request or obtain additional information about any, and allRFP. • The right to conduct a back-ground checks of any Consultant. This may include, but is not limited to, contacting individuals and organizations regarding capabilities and experience of the Consultant.
• The right to waive minor discrepancies, informalities and/or irregularities in the RFP or in the requirements for submission of an RFP.
• The right to modify the response requirements for this RFP. This may include a requirement to submit additional information; an extension of the due date for submittals; and modification of any part of this RFP, including timing of RFP decisions and the schedule.
• The right to disqualify any Consultant on the basis of real or perceived conflict of interest that is disclosed or revealed by information available to theAGENCY. • The right at any time, subject only to restrictions imposed by a written contractual agreement, to terminate negotiations with any Consultant and to negotiate with other Consultants who are deemed qualified.
• Although cost is an important factor in deciding which Consultant will be selected, it is only one of the criteria used to evaluate RFP. The AGENCY reserves the absolute right, in its sole discretion, to award a Professional Services Agreement, if any, which under all the circumstances will best serve the public interest. • The AGENCY reserves the right to reject any or all RFP or to make no award at all, to determine whether any alternate RFP are equal to the specifications and general requirements, and to accept RFP with minor variationsfrom the RFP and/or conditions.
The AGENCY reserves the right to negotiate for a higher level, lower level or additional Scope of Work.
This RFP is not a contract or commitment of any kind by the AGENCY. This RFP does not commit the AGENCY to enter into negotiations with any Consultant and the AGENCY makes no representations that any Professional Services Agreement will be awarded to any Consultant that responds to this RFP. RFP received by the AGENCY are public information and will be made available to any person upon request after the AGENCY has completed the RFP evaluation process. Submitted RFP are not to be copyrighted.
Should a Professional Services Agreement be subsequently entered into between the AGENCY and Consultant, it shall be noted that entering into such an Agreement shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.
RFP 25-11 On-Call Profession Engineering Services
10 Waiver of RFP
RFP may be withdrawn by submitting written notice to the AGENCY’s Contact Person at any time prior to the submittal deadline. Upon submission, the RFP and all collateral material shall become the property of the AGENCY.
17. CALIFORNIA PUBLIC RECORDS ACT DISCLOSURES
The Consultant acknowledges that all information submitted in response to this RFP is subject to public inspection under the California Public Records Act unless exempted by law. If the Consultant believes any information submitted should be protected from such disclosure due to its confidential, proprietary nature or other reasons, it must identify such information and the basis for the belief in its disclosure. Any RFP submitted with a blanket statement or limitation that would prohibit or limit such public inspection shall be considered non-responsive and shall be rejected. Notwithstanding that disclaimer, it is the intention of the AGENCY to keep all submittals confidential until such time as negotiations are successfully concluded.
SCOPE OF SERVICES
REQUEST FOR PROPOSALS
ON-CALL PROFESSIONAL ENGINEERING SERVICES
Provide a broad range of professional Engineering services in support of and in close coordination with the Public Works/Engineering Division staff. These services will be provided on an as-needed basis through a Request for Quote basis for each specific project.
A. ENGINEERING
Consultant must be well versed in all aspects of design/engineering/surveying and administration including, but not limited to project controls(estimating, cost and schedule), planning, quality assurance/quality control (QA/QC), change control and risk management.
Knowledge and understanding of the latest version of American Public Works Association’s Green Book, Construction Specification Institute Codes, as well as the standard plans and specifications of Caltrans and the City of Santa Fe Springs.
Consultant shall provide experienced personnel, equipment, and facilities to perform the following tasks:
1. Preparation of plan, specification and estimate (PS&E) packages for capital improvement projects (streets, storm drain, sewer and water).
2. Preparation of various studies and supporting documentation including hydrology and hydraulic analysis.
3. Preparation and review of National Pollutant Discharge Elimination System (NPDES) reports, Water Quality Management Plans (WQMP) and Storm Water Pollution Prevention Plans (SWPPP).
4. Construction support.
5. Provide record drawings.
B. STRUCTURAL ENGINEERING
Consultant must be registered in the State of California as a professional Structural Engineer for work requiring a structural engineer’s seal.
Consultant shall provide experienced personnel, equipment, and facilities to perform the following tasks:
1. Assess structural stability and load bearing capacity of existing structures including areas proposed to be modified or used for additional loads.
2. Provide structural design for new structures or modifications of existing structures.
3. Provide alternative structural layouts or options that can be applied to project requirements.
4. Provide technical memorandum on assessments of structures.
5. Provide complex structural analyses using computer programs for complex projects.
6. Provide technical specification for selection of materials and methods.
7. Provide seismic and wind design review of existing structures.
8. Provide detail design of foundation, floor plan, roofing, and framing for operation, maintenance, and office buildings.
9. Participate in critical review and value engineering of structural design completed by other engineering professionals.
10. Prepare construction cost estimates.
11. Provide structural engineering support during construction of projects.
12. Provide record drawings.
13. Provide plan check services when requested.
C. ENGINEERING STAFFAUGMENTATION
Consultant will provide on-call services to augment Engineering Staff with program management activities related to the AGENCY’s Capital Improvement Plan (CIP) and include:
1. Perform Plan Check.
2. Prepare Grant Applications.
3. Prepare City Council reports.
4. Consultant contract management.
5. Issue Public Works Permits (Construction, Excavation and Encroachment)
6. Administration of Public Works contracts including:
a. Prepare and process RFP’s, addendums and related documents; b. Coordinate vendor solicitations;
c. Organize pre-bid conferences;
d. Evaluate proposals;
e. Perform reference checks and prepare recommendations for contract award; Organize and participate in project progress meetings, including preparation and distribution of minutes;
f. Coordinate and schedule required inspections, surveys and geotechnical tests;
g. Monitor and update project schedules;
h. Obtain all necessary permits;
i. Ensure compliance with project standards and specifications, including California Construction law in labor compliance and Disadvantage Business Enterprise (DBE) requirements;
j. Track project progress, Requests for Information (RFI), submittal reviews,progress payments, change orders, punch lists, warranty issues and contractor claims;
k. Research and prepare final reports to support billings to funding agencies; l. Maintain detailed project files and prepare project status reports; m. Review and process consultant, contractor and vendor invoices for payment.
7. Plan Check Development Plans.
a. Generate conditions
D. CONSTRUCTION MANAGEMENT AND INSPECTION
Consultant shall provide Resident Engineer and Inspection services on CIP projects, including street and highway improvements, building construction and renovation, park improvements, underground construction (water, sewer and storm drain) projects and public works maintenance projects. Consultant shall provide experienced personnel, equipment, and facilities to perform the following tasks:
1. Full-time inspection of construction activities;
2. Prepare daily project documentation (daily report and digital photos);
3. Monitor contractor’s daily labor force for compliance with state laborlaws;
4. Inspect traffic control procedures (monitor Traffic Control Plan);
5. Conduct progress meetings and prepare meeting minutes;
6. Coordinate with agencies and stakeholders;
7. Monitor project schedule;
8. Verify quantities and assure quality control;
9. Monitor construction project site safety;
10. Maintain complete and accurate project records, including but not limited to:
a. Monthly progress pay reports;
b. Extra work reports;
c. Contract change orders;
d. Labor and equipment records;
e. Correspondence records;
f. Verify Storm Water Pollution Prevention Plan;
g. Processsubmittal of RFIs, weekly statement of working days, change orders and progress payments;
h. Monitor punch lists and as-builts;
i. Ensure that materials and completed work comply with plans, specifications and design;
j. Ensure that maintenance of project records comply with funding agency requirements;
k. Ensure performance of all safety-related activities; l. Implement security procedures as required by the project; m. Coordinate survey and material testing;
n. Process control documents, submittals, RFIs, weekly statement of working days, change orders, progress payments, work change directives, daily construction reports;
o. Ensure compliance with MS4 Permit - National Pollutant Discharge Elimination System (NPDES) permit program, and Caltrans encroachment permit requirements, if required;
p. Prepare and process project closeout.
E. PROFESSIONAL ARCHITECTURALSERVICES
Consultant shall provide a California licensed Architect to provide a full complement of professional architectural services, including but not limited to:
1. Evaluating zoning and related statutory requirements for project sites.
2. Preliminary design services.
3. Preparing preliminary cost estimates.
4. Preparing final design services.
5. Preparation of plans and specifications for construction bidding.
6. Prepare final cost estimate.
7. Assist with bidding process.
8. Assist with construction management, including responding to RFIs.
9. Assist with selection and procurement of furniture, fixtures and equipment as required.
F. LANDSCAPE ARCHITECTURAL DESIGNSERVICES
Consultant shall provide landscape architectural design services, including but not limited to:
1. Landscape and hardscape concept design;
2. Planting and soil preparation specifications;
3. Irrigation design and specifications;
4. Finish grading and surface drainage specifications;
5. Lighting design and fixture selection and location;
6. Cost estimating;
7. Preparation of final plans and specifications for bidding;
8. Construction observation and respond to RFIs.
9. Approve samples of landscaping and related materials.
G. SURVEYING AND MAPPING SERVICES
Services performed under the Survey category may include, but not limited to boundary surveys, road alignment surveys, topographic surveys for design of city road andstructure projects, construction surveys for city roads and structure projects, mapping/CAD services, and GIS mapping surveys. Services mays also include preparation of easement documents (dedication, vacation and quitclaim), title record research, centerlines and legal descriptions.
H. WATER ENGINEER
Consultants must be well versed in all aspects of water design/engineering and administration including, but not limited to Project Controls (Estimating, Cost and Schedule), Planning, Quality Assurance/Quality Control (QA/QC), Change Control and Risk Management. The Consultant must have experience with the provision of clean water, disposal of wastewater and sewage, and the prevention of flood damage, in addition to the design of new water main systems, reservoirs, pump stations, water wells and structures that control water resources.
SAMPLE PROFESSIONAL SERVICES
AGREEMENT
Contract No. [insert contract number]
1 2025
PROFESSIONAL SERVICES AGREEMENT
(Engagement: On-Call Professional Engineering Services
(Parties: VARIOUS and City of Santa Fe Springs)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 18th day of March 2025 (hereinafter, the “Effective Date”) by and between the CITY OF SANTA FE SPRINGS, a municipal corporation (hereinafter, “CITY”) and INSERT CONSULTANT NAME (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.
RECITALS
WHEREAS, CITY requires INSERT THE KIND OF ON-CALL SERVICES REQUIRED; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and
[INSERT ADDITIONAL RECITALS AS WARRANTED]
WHEREAS, this Agreement was approved by the City Manager Mayor, pursuant to his/her authority under Section 34.21(B) of the Santa Fe Springs Municipal Code. OR IF OVER $XXXXX: the execution of this Agreement was approved by the Santa Fe Springs City Council at its Regular Meeting of April 6, 2021, under Agenda Item No. 13.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:
I. ENGAGEMENT
TERMS
1.1 TERM: This Agreement shall have a term commencing from the Effective Date through MM, DD 202X (hereinafter, the “Term”). OR: This Agreement shall have a term of [NUMBER] (DIGIT)] years, (hereinafter, the “Term”), commencing from the Effective Date. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below. OPTIONAL TERM EXTENSION LANGUAGE: The Term may be extended for XX one-year periods at the option of the CITY, provided that CITY provides CONSULTANT with written notice of CITY’s intent to exercise CITY’s option to extend the term of the Agreement no less than thirty (30) days prior to the expiration of the Term or any prior extension term. In the event CITY exercises its option to extend this Agreement, all terms, conditions, and provisions of this Agreement shall remain in effect and govern the duties, responsibilities, and liabilities of the parties hereto.
Contract No. [insert contract number]
2 1.2 SCOPE OF SERVICES:
A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled “On-Call professional Engineering Services” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “On-Call Professional Engineering Services” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B” respectively. The term “Scope of Services” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Services” shall be a collective reference to all the various services and tasks referenced in the Scope of Services. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Services and the provisions of this Agreement to which the Scope of Services is attached, the provisions of this Agreement shall govern and control.
[ALTERNATIVELY]
IF NO RFP ISSUED: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain proposal of CONSULTANT entitled “INSERT TITLE OF PROPOSAL” dated INSERT DATE OF PROPOSAL (hereinafter, the “CONSULTANT Proposal”) which is attached and incorporated hereto as Exhibit “A”. CONSULTANT further agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Services. For the purposes of this Agreement the aforementioned services and tasks set forth in the Scope of Services shall hereinafter be referred to generally by the capitalized term “Services.”
1.3 PROSECUTION OF SERVICES:
A. CONSULTANT shall perform the Services contemplated under this Agreement on an on-call, as-needed basis. Nothing in this Agreement shall be construed to grant CONSULTANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONSULTANT to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Services in the manner described below and such Services is in fact performed and completed by CONSULTANT and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the Contract No. [insert contract number]
3 form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a “Work Order”). Each Work Order shall include the following information:
1. A detailed description of the specific services or tasks requested;
2. The location of where the particular services or tasks are to be performed, if applicable;
3. A not-to-exceed budget for performing the services or tasks;
4. A timeline for completing the requested services or tasks;
5. Any other information CITY deems necessary and relevant to the requested services or tasks; and
6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.
B. CONSULTANT shall not perform any of the Services contemplated under this Agreement without a written Work Order request from the City Representative, containing the information set forth in Section 1.3(A), above;
C. CONSULTANT shall perform all assigned Services continuously and with due diligence so as to complete all assigned Services by the completion date indicated in each Work Order. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents;
D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; and
F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.
1.4 COMPENSATION: CONSULTANT shall perform the Services in accordance with the “INSERT TITLE OF COMPENSATION DOCUMENT” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”).
The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Services contemplated under this Agreement, may not exceed the aggregate sum of INSERT WRITTEN AMOUNT ($ INSERT NUMBER) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. [NOTE: Not-toExceed Sum maybe defined as Annual, Fiscal Year or Aggregate, depending on the Term(s) involved.] In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to- Contract No. [insert contract number]
4 Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.
1.5 PAYMENT OF COMPENSATION: Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and any reimbursable out-ofpocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the person(s) responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.
Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.
1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Services agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.
II.
PERFORMANCE OF AGREEMENT
2.1 CITY’S REPRESENTATIVE: The CITY hereby designates INSERT CITY REPRESENTATIVE (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.
Contract No. [insert contract number]
5 2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates INSERT CONSULTANT REPRESENTATIVE to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”).
Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or the Consultant Representative’s designee will supervise and direct the performance of the Services, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Services under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.
2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS:
CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.
2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:
A. CONSULTANT will perform all Services skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality; B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative.
C. CONSULTANT will perform all Services in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict-of-interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection with CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom;
Contract No. [insert contract number]
6 [IF RELEVANT
E. CONSULTANT understands the nature and scope of the Services to be performed under this Agreement as well as any and all schedules of performance;
F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.
The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Services under the standard of care as articulated under section 2.4(A).
2.5 ASSIGNMENT: The skills, training, knowledge, and experience ofCONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.
2.6 ] SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Contract No. [insert contract number]
7 Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: INSERT NAME(S) AND TITLE(S).
2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT
CONTRACTOR: The Services will be performed by CONSULTANT or under CONSULTANT’s strict supervision. CONSULTANT will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Services contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Services under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like.
Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.
2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Services in a manner acceptable to the CITY, such officer, employee, agent, contractor, Contract No. [insert contract number]
8 subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Services.
2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Services. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S.
Department of Housing and Urbanization.
2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.
2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY.
CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.
CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.
2.12 [IF RELEVANT] SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR 29.940 and 29.945. CONSULTANT may submit proof of nondebarment or suspension by providing a printout or screenshot from the U.S.
Government’s official website (www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement. [NOTE TO STAFF: For any contracts paid for with federal funds or any other special funds please consult with the City’s contract compliance officer and/or the City attorney to identify any additional specialized compliance provisions required by the funding source.]
III.
INSURANCE
3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before performing any Services contemplated under this Agreement, CONSULTANT will procure and Contract No. [insert contract number]
9 [IF RELEVANT] Cyber Security:
maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:
A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.
B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.
C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Services contemplated in this Agreement.
D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.
E. Cyber Security coverage to include
technology/professional liability insurance, intellectual property infringement, and data protection liability insurance. CONSULTANT shall procure and maintain coverage for cyber liabilities and financial loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, Contract No. [insert contract number]
10 unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.
3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.
3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procuredfrom insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.
3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or self-insurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.
3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss. CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.
3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement.
Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before performing any Services, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.
Contract No. [insert contract number]
11 3.7 The insurance coverage requirement set forth under this Article 3 are in addition to any coverage requirements set forth under Section 15 INSERT SECTION (Insurance Coverages) of the CITY RFP [IF APPLICABLE].
3.8 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.
3.9 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.
IV.
INDEMNIFICATION
4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law.
CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.
4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising outof or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss Contract No. [insert contract number]
12 WORK OF
or damage which is caused by the sole negligence or willful misconduct of the CITY.
4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.
4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.
4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANTagrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.
4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.
4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.
[ALTERNATIVELY]
[ONLY USE IF FOR DESIGN PROFESSIONALS: DELETE HIGHLIGHTED SECTIONS BELOW IF NOT FOR DESIGN PROFESSIONALS]
CONSULTANT’S DESIGN PROFESSIONALS SERVICES: The duty to indemnify, defend and hold harmless as set forth under this subsection shall apply Contract No. [insert contract number]
13 CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT’s failure to pay CITY promptly any indemnification arising under this Article and related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers’ compensation laws.
The obligations of CONSULTANT under this Article will not be limited by the WORK OF ALL OTHER PERSONS/NON-DESIGN PROFESSIONALS: Exceptas otherwise provided under Section 4.2 of this Article, above, to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT’s negligent performance under this Agreement, including but not limited to the negligent acts, errors or omissions of CONSULTANT or CONSULTANT’s officers, employees, agents, servants, contractors, subcontractors or subconsultants or the failure of the same to comply with any of the duties, obligations or standards of care set forth herein. The duty to indemnify, defend and hold harmless under this subsection shall not encompass a duty to indemnity, defend or hold harmless for liability, loss, suit, damage, expense, or cost caused by the negligence or willful misconduct of any or all of the CITY Indemnitees. The duty to indemnify, defend and hold harmless as set forth under this subsection is intended to encompass liabilities, losses, damages, expense, and costs not otherwise subject to subsection 4.2, above. to the negligence, recklessness or willful misconduct of any individual who qualifies as a “design professional” within the meaning of subsection (c)(2) of Section 2782.8 of the California Civil Code in so far as such negligence, recklessness or willful misconduct occurs in the performance, work or activities that must be performed by a “design professional.” Subject to the limitation of the preceding sentence, to the fullest extent permitted by law, CONSULTANT shall immediately defend and indemnify and hold harmless the CITY Indemnities, defined above, from and against any and all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s officers, employees, servants, agents, contractors, subcontractors or authorized volunteers or any other person or entity involved by, for, or with or on behalf of CONSULTANT in the performance of design professional services under this Agreement. The Parties understand and agree that the duty of CONSULTANT to indemnify, defend and hold harmless pursuant to this subsection includes the duty to defend as set forth in Section 2778 of the California Civil Code. CONTRACTOR’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then CONSULTANT’s indemnification obligation shall be reduced in proportion to the established comparative liability.
Contract No. [insert contract number]
14 provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers.
CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.
The duties to indemnify, defend and hold harmless as set forth under this Section, shall survive the early termination or normal expiration of this Agreement and shall be in addition to any other rights or remedies which the CITY may have at law or in equity.
V.
TERMINATION
5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination.
CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Services.
CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANTagrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.
Contract No. [insert contract number]
15 convenience as provided under this Section.
5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:
A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required tocure the Event of Default; (iii) a date by which the Event of Default will becured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.
B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement.
Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.
In addition to any other failure on the part of CONSULTANT to perform any Contract No. [insert contract number]
16 duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Services; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.
C. CITY will cure any Event of Default asserted by CONSULTANT within fortyfive (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.
D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending
CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.
E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.
No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or Contract No. [insert contract number]
17 available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.
CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.
G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.
5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.
VI.
MISCELLANEOUS PROVISIONS
6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in Contract No. [insert contract number]
18 the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.
6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement. CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.
6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3801 et seq. and the California False Claims Act, Government Code §§12650 et seq.
6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:
CONSULTANT: CITY:
INSERT CONSULTANT NAME
INSERT ADDRESS
Attn: CONTACT PERSON
Phone: INSERT PHONE
CITY OF SANTA FE SPRINGS
PUBLIC WORKS ENGINEERING
11710 E TELEGRAPH ROAD
PHONE: (562) 868-0511
Attn: JAMES ENRIQUEZ,
DIRECTOR OF PUBLIC WORKS
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.
6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Contract No. [insert contract number]
19 Agreement.
6.6 SUBCONTRACTING: CONSULTANT will not subcontract any of the Services contemplated under this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.
6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.
6.8 CONFLICTS OF INTEREST:
A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.
C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse Contract No. [insert contract number]
20 the CITY for any sums paid to CONSULTANT. CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.
6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.
6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.
6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.
6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.
6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.
6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.
6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.
6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.
6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
Contract No. [insert contract number]
21 6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.
6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section
6.16, above.
6.20 FORCE MAJEURE: The completion deadline for any Services assigned to CONSULTANT may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY.
CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The CITY Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.
6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section
6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
Contract No. [insert contract number]
22 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF SANTA FE SPRINGS: [CONSULTANT NAME]
By: René Bobadilla, City Manager By:
Date: Name
Title:
Date:
APPROVED AS TO FORM:
By:
Rick Olivarez, City Attorney,
Date:
Contract No. [25-11
ATTACHMENT B
2025
PROFESSIONAL SERVICES AGREEMENT
(Engagement: ON-CALL SERVICES PROFESSIONAL ENGINEERING SERVICES) (Parties: name and City of Santa Fe Springs)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 2ND day of September 2025 (hereinafter, the “Effective Date”) by and between the CITY OF SANTA FE SPRINGS, a municipal corporation (hereinafter, “CITY”) and INSERT CONSULTANT NAME (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.
RECITALS
WHEREAS, CITY requires INSERT THE KIND OF ON-CALL SERVICES REQUIRED; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and
[INSERT ADDITIONAL RECITALS AS WARRANTED]
WHEREAS, the execution of this Agreement was approved by the Santa Fe Springs City Council at its Regular Meeting of October 7, 2025, under Agenda Item No. ______.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:
I.
ENGAGEMENT TERMS
1.1 TERM: This Agreement shall have a term of THREE (3) years, (hereinafter, the “Term”), commencing from the Effective Date. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below. The Term may be extended for 2 one-year periods at the option of the CITY, provided that CITY provides CONSULTANT with written notice of CITY’s intent to exercise CITY’s option to extend the term of the Agreement no less than thirty (30) days prior to the expiration of the Term or any prior extension term. In the event CITY exercises its option to extend this Agreement, all terms, conditions, and provisions of this Agreement shall remain in effect and govern the duties, responsibilities, and liabilities of the parties hereto.
SAMPLE
Contract No. [25-11
2 1.2 SCOPE OF SERVICES:
A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled “ON-CALL PROFESSIONAL ENGINEERING SERVICES” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “INSERT TITLE OF CONSULTANT PROPOSAL” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B” respectively. The term “Scope of Services” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Services” shall be a collective reference to all the various services and tasks referenced in the Scope of Services. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Services and the provisions of this Agreement to which the Scope of Services is attached, the provisions of this Agreement shall govern and control.
1.3 PROSECUTION OF SERVICES:
A. CONSULTANT shall perform the Services contemplated under this Agreement on an on-call, as-needed basis. Nothing in this Agreement shall be construed to grant CONSULTANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONSULTANT to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Services in the manner described below and such Services is in fact performed and completed by CONSULTANT and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a “Work Order”). Each Work Order shall include the following information:
1. A detailed description of the specific services or tasks requested;
2. The location of where the particular services or tasks are to be performed, if applicable;
3. A not-to-exceed budget for performing the services or tasks;
4. A timeline for completing the requested services or tasks;
5. Any other information CITY deems necessary and relevant to the requested services or tasks; and
6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.
SAMPLE
Contract No. [25-11
3 B. CONSULTANT shall not perform any of the Services contemplated under this Agreement without a written Work Order request from the City Representative, containing the information set forth in Section 1.3(A), above;
C. CONSULTANT shall perform all assigned Services continuously and with due diligence so as to complete all assigned Services by the completion date indicated in each Work Order. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents;
D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; and
F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.
1.4 COMPENSATION: CONSULTANT shall perform the Services in accordance with the “INSERT TITLE OF COMPENSATION DOCUMENT” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”).
The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Services contemplated under this Agreement, may not exceed the aggregate sum of ONE MILLION DOLLARS ($1,000,000) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. [NOTE: Not-to-Exceed Sum maybe defined as Annual, Fiscal Year or Aggregate, depending on the Term(s) involved.] In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.
1.5 PAYMENT OF COMPENSATION: Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and any reimbursable out-ofpocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the person(s) responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.
Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within SAMPLE
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4 forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.
1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Services agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.
II.
PERFORMANCE OF AGREEMENT
2.1 CITY’S REPRESENTATIVE: The CITY hereby designates INSERT CITY REPRESENTATIVE (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.
2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates INSERT CONSULTANT REPRESENTATIVE to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”).
Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or the Consultant Representative’s designee will supervise and direct the performance of the Services, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Services under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.
2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS:
CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the CITY SAMPLE
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5 Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.
2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:
A. CONSULTANT will perform all Services skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality; B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative.
C. CONSULTANT will perform all Services in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict-of-interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection with CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom;
E. CONSULTANT understands the nature and scope of the Services to be performed under this Agreement as well as any and all schedules of performance;
F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.
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6 The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Services under the standard of care as articulated under section 2.4(A).
2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.
2.6 [IF RELEVANT] SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: INSERT NAME(S) AND TITLE(S).
2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT
CONTRACTOR: The Services will be performed by CONSULTANT or under CONSULTANT’s strict supervision. CONSULTANT will determine the means, SAMPLE
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7 methods, and details of performing the Services subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Services contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Services under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.
2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Services in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Services.
2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Services. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S.
Department of Housing and Urbanization.
2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.
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8 2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY.
CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.
CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.
2.12 [IF RELEVANT] SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR 29.940 and 29.945. CONSULTANT may submit proof of nondebarment or suspension by providing a printout or screenshot from the U.S.
Government’s official website (www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement. [NOTE TO STAFF: For any contracts paid for with federal funds or any other special funds please consult with the City’s contract compliance officer and/or the City attorney to identify any additional specialized compliance provisions required by the funding source.]
III.
INSURANCE
3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before performing any Services contemplated under this Agreement, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:
A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.
B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as SAMPLE
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9 broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.
C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Services contemplated in this Agreement.
D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.
E. [IF RELEVANT] Cyber Security: Cyber Security coverage to include technology/professional liability insurance, intellectual property infringement, and data protection liability insurance. CONSULTANT shall procure and maintain coverage for cyber liabilities and financial loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.
3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.
3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have SAMPLE
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10 an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.
3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or self-insurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.
3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss. CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.
3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement.
Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before performing any Services, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.
3.7 The insurance coverage requirement set forth under this Article 3 are in addition to any coverage requirements set forth under Section INSERT SECTION (Insurance Coverages) of the CITY RFP [IF APPLICABLE].
3.8 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.
3.9 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, SAMPLE
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11 insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.
IV.
INDEMNIFICATION
4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law.
CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.
4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.
4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.
4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.
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12 4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.
4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.
4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.
The duty to indemnify, defend and hold harmless as set forth under this subsection shall apply to the negligence, recklessness or willful misconduct of any individual who qualifies as a “design professional” within the meaning of subsection (c)(2) of Section 2782.8 of the California Civil Code in so far as such negligence, recklessness or willful misconduct occurs in the performance, work or activities that must be performed by a “design professional.” Subject to the limitation of the preceding sentence, to the fullest extent permitted by law, CONSULTANT shall immediately defend and indemnify and hold harmless the CITY Indemnities, defined above, from and against any and all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s officers, employees, servants, agents, contractors, subcontractors or authorized volunteers or any other person or entity involved by, for, or with or on behalf of CONSULTANT in the performance of design professional services under this Agreement. The Parties understand and agree that the duty of CONSULTANT to indemnify, defend and hold harmless pursuant to this subsection includes the duty to defend as set forth in Section 2778 of the California Civil Code. CONTRACTOR’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, SAMPLE
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13 then CONSULTANT’s indemnification obligation shall be reduced in proportion to the established comparative liability.
CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT’s failure to pay CITY promptly any indemnification arising under this Article and related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers’ compensation laws.
The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers.
CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.
CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.
The duties to indemnify, defend and hold harmless as set forth under this Section, shall survive the early termination or normal expiration of this Agreement and shall be in addition to any other rights or remedies which the CITY may have at law or in equity.
V.
TERMINATION
5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, SAMPLE
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14 CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination.
CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Services.
CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.
5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:
A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.
B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement.
Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or SAMPLE
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15 ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.
In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Services; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.
C. CITY will cure any Event of Default asserted by CONSULTANT within fortyfive (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.
D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending
CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to SAMPLE
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16 prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.
E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.
No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.
CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.
G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.
5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or SAMPLE
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17 provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.
VI.
MISCELLANEOUS PROVISIONS
6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.
6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement. CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.
6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3801 et seq. and the California False Claims Act, Government Code §§12650 et seq.
6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:
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18 CONSULTANT: CITY:
City Of Santa Fe Springs
Public Works Engineering
11710 E Telegraph Road
Phone: (562) 868-0511
Attn: James Enriquez,
Director of Public Works
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.
6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.
6.6 SUBCONTRACTING: CONSULTANT will not subcontract any of the Services contemplated under this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.
6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.
6.8 CONFLICTS OF INTEREST:
A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.
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19 C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT. CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.
6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.
6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.
6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.
6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.
6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.
6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.
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20 6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.
6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.
6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.
6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section
6.16, above.
6.20 FORCE MAJEURE: The completion deadline for any Services assigned to CONSULTANT may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY.
CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The CITY Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.
6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will SAMPLE
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21 be valid or binding unless made to all three counterparts in conformity with Section
6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
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22 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF SANTA FE SPRINGS: [CONSULTANT NAME]
By: René Bobadilla, City Manager By:
Date: Name
Title:
Date:
ATTEST:
Fernando Muñoz
Date:
APPROVED AS TO FORM:
By:
Rick Olivarez, City Attorney,
Date:
SAMPLE
EXHIBIT A
ON-CALL PROFESSIONAL ENGINEERING SERVICES
SAMPLE
EXHIBIT B
[INSERT TITLE OF CONSULTANT PROPOSAL]
SAMPLE
EXHIBIT C
[INSERT TITLE OF COMPENSATION DOCUMENT]
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ITEM # 16
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Wayne B. Bergeron, Grants Coordinator
SUBJECT: AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSAL FOR
GRANT RESEARCH, WRITING, AND MANAGEMENT SERVICES
DATE: October 7, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Authorize staff to advertise a Request for Proposal (RFP) for Grant Research, Writing, and Management Services; and
2) Take such additional, related action that may be desirable.
FISCAL IMPACT
Authorizing staff to advertise this RFP has no direct fiscal impact. The subsequent staff report will address all costs associated with the associated professional services agreement.
BACKGROUND
County, state, and federal agencies allow local municipalities to obtain funding through various programs. The selection process typically involves submitting detailed grant applications to establish that the proposed project meets the funding agency’s criteria and the program's goals and objectives. Identifying potential funding sources and writing grant applications requires the expertise of professionals who specialize in this process to maximize the City’s funding opportunities. While the City has a limited number of internal staff capable of performing these tasks, it could further benefit from supplementing efforts with the services of a qualified consultant.
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 7, 2025
AUTHORIZATION TO ADVERTISE RFP FOR GRANT RESEARCH, WRITING, AND
MANAGEMENT SERVICES