Agenda — Santa Maria City Council, August 5, 2025 (part 1 of 3)

Mayor Alice Patino
Mayor Pro-Tem Carlos Escobedo
Councilmember Maribel Aguilera-Hernandez
Councilmember Gloria Flores
Councilmember Gloria Soto

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, August 5, 2025
CLOSED SESSION - 5:00 P.M.

REGULAR SESSION - 5:30 P.M.

HOW TO ACCESS MEETINGS

1. Meetings can be viewed in video format alongside the on-line interactive agenda at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-center-meetings- portal.

2. The City of Santa Maria Broadcasts City Council Meetings Live on local Comcast Cable Channel 23, at cityofsantamaria.org/tv and on YouTube.com/@CityofSantaMariaCalifornia.

3. Closed Captioning is available in English and Spanish during City Council meetings on Comcast Cable Channel 23 and at cityofsantamaria.org/tv.

4. Meetings are replayed on local Comcast Cable Channel 23 and cityofsantamaria.org/tv on Thursdays at 9:00 a.m. and Tuesdays at 5:30 p.m. Meetings are available on demand at YouTube.com/@CityofSantaMariaCalifornia.

Attendance at public meetings may result in the streaming and recording of your image and/or voice.

AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at (805) 925-0951 extension 2306, or by email at [email protected] at least 48 hours before the meeting. Assisted Listening devices are available for those who attend in Council Chambers. Closed Captioning is available during meetings in English and Spanish on Comcast Channel 23 and at CityofSantaMaria.org/tv.

PUBLIC COMMENT (letters/emails)
(Must be received by 2:00 p.m. in advance of the meeting) Members of the public wishing to submit a public comment or a comment on an agenda item, can email [email protected] or mail to the City Council, Attn.: City Clerk's Office, 110 East Cook Street, Santa Maria, CA 93454. Letters/emails will not be read aloud during the meeting. All correspondence will be distributed to Councilmembers, submissions received after the deadline will not be processed until the following day but will become a part of the official record.

MEETINGS
The City Council holds regular meetings on the first and third Tuesday of every month. Regular meetings start at 5:30 p.m. in the Council Chambers at City Hall, 110 East Cook Street, Santa Maria, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC§ 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at the following two locations: Santa Maria City Hall located at 110 East Cook Street, Santa Maria, California, and Santa Maria Public Library located at 421 South McClelland Street, Santa Maria, California.

Page 2 of 382 ends

CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino

2. PUBLIC COMMENT PERIOD
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Legal Counsel - Existing Litigation, Pursuant to California Government Code Section 54956.9(d)(1)
Name of Case: City of Santa Maria vs. California State Water Resources Control Board et al.,
Case No.: 25CV-0136 in the Superior Court of the State of California, County of San Luis Obispo.

3.b Conference with Legal Counsel - Existing Litigation, Pursuant to California Government Code Section 54956.9(d)(1)
Name of Case: Central Coast Water Authority, et. al v. Santa Barbara County Flood Control and Water Conservation District, et al.,
Case No.: 21CV02432 in the Superior Court of the State of California, County of Santa Barbara.

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PRESENTATIONS

9.a Presentation – Fireworks Education, Enforcement, and Entertainment The City Council will receive a presentation on the Fire Department responses and firework enforcement efforts for July 4, 2025.

Page 3 of 382 ends

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

11. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items removed by a member of the City Council for individual consideration, which shall be individually considered immediately after taking action on the Consent Calendar.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

11.a CITY MANAGER/CITY CLERK DEPARTMENT

11.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

11.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of July 1, 2025.

11.a.3 Adoption of a Resolution Approving a Purchasing Agreement with The ReDesign Group for Refreshing the City’s Hyperconverged Computer Infrastructure
The City Council will consider approving the award of a Purchasing Agreement to The ReDesign Group.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution awarding a Purchasing Agreement to The ReDesign Group for upgrading the City’s hyperconverged computer infrastructure.

Page 4 of 382 ends

11.a.4 Adoption of Resolution Approving an Amendment to an Agreement with the Santa Maria Valley Chamber of Commerce for Economic Development Services
The City Council will consider adopting a Resolution approving an amendment to an agreement with the Santa Maria Valley Chamber of Commerce for Economic Development Services.

RECOMMENDATION:

Adopt a Resolution approving an amendment to an agreement with the Santa Maria Valley Chamber of Commerce for Economic Development Services.

11.a.5 Bond Release for Betteravia Plaza, Tract 6008
The City Council will consider authorizing the release of all bonds held for Betteravia Plaza, Tract 6008.

RECOMMENDATION:

City Council to approve the release of all bonds in connection with Betteravia Plaza, Tract 6008.

11.a.6 Adoption of a Resolution Approving an Amendment to the Agreement with CentralSquare Solutions (CentralSquare Technologies, LLC) for Annual Software Support)
The City Council will consider approving an amendment to the software support agreement with CentralSquare Solutions (CentralSquare Technologies, LLC) (used in the Community Development Department).

RECOMMENDATION:

1. Adopt a Resolution approving an Amendment to the agreement with CentralSquare Solutions (CentralSquare Technologies, LLC) for annual software support; and

2. Authorize City Manager or designee to execute agreement.

Page 5 of 382 ends

11.b COMMUNITY DEVELOPMENT DEPARTMENT

11.b.1 Adoption of Resolutions to Award Five Professional Services Agreements for On-Call Building and Planning Services
The City Council will consider approving the award of Professional Service Agreements for On-Call Building and Planning Services, including Building Plan Review, Building Inspection Services, and Planning Services, to five consultants: 1) Bureau Veritas North America, Inc.; 2) CSG Consultants, Inc.; 3) JAS Pacific; 4) MDG Associates, Inc.; and 5) TW Planning & Land Development, LLC.

RECOMMENDATION:

1. Adopt a Resolution awarding a Professional Services Agreement to Bureau Veritas North America, Inc. in an amount not to exceed $500,000 annually for On-Call Building and Planning Services; and

2. Adopt a Resolution awarding a Professional Services Agreement to CSG Consultants, Inc. in an amount not to exceed $300,000 annually for On-Call Building and Planning Services; and

3. Adopt a Resolution awarding a Professional Services Agreement to JAS Pacific in an amount not to exceed $750,000 annually for On-Call Building and Planning Services; and

4. Adopt a Resolution awarding a Professional Services Agreement to MDG Associates, Inc. in an amount not to exceed $300,000 annually for On-Call Building and Planning Services; and

5. Adopt a Resolution awarding a Professional Services Agreement to TW Land Planning & Development, LLC in an amount not to exceed $300,000 annually for On-Call Building and Planning Services; and

6. Authorize City Manager or designee to execute agreements.

11.c FINANCE DEPARTMENT

11.c.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

11.c.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Page 6 of 382 ends

11.c.3 Adoption of a Resolution Approving an Amendment to Agreement with PFM Asset Management LLC for Investment Management Services The City Council will consider adopting a resolution that approves an updated Investment Services agreement with PFM Asset Management LLC, effective retroactively June 19, 2025.

The City Council will consider adopting a resolution that approves an updated Investment Services agreement with PFM Asset Management LLC, effective retroactively June 19, 2025.

RECOMMENDATION:

1. Adopt a Resolution approving an amendment to agreement with PFM Asset Management LLC for Investment Management Services; and

2. Authorize agreement to take effect retroactively June 19, 2025; and

3. Authorize City Manager or designee to enter into extensions and modifications consistent with the terms of the agreement.

11.d PUBLIC WORKS DEPARTMENT

11.d.1 Adoption of a Resolution Approving the Proposed Establishment of No Stopping Zones on West Morrison Avenue
The City Council will consider a Resolution approving the establishment of No Stopping Zones on West Morrison Avenue in front of Santa Maria High School to improve visibility for student and pedestrian crossings, and to enhance vehicle safety for drivers turning left from South Thornburg Street onto West Morrison Avenue.

RECOMMENDATION:

Adopt a Resolution establishing No Stopping Zones on West Morrison Avenue.

Page 7 of 382 ends

11.d.2 Adoption of a Resolution Establishing a Multi-Way Stop Control at the Intersection of South Thornburg Street and West Morrison Avenue The City Council will consider approving the establishment of a multi-way stop control at the intersection of South Thornburg Street and West Morrison Avenue to improve safety for pedestrians crossing the roadways and for vehicles making left-hand turns from South Thornburg Street onto West Morrison Avenue.

RECOMMENDATION:

Adopt a Resolution establishing a multi-way stop control at the intersection of South Thornburg Street and West Morrison Avenue, pursuant to Section 7-

5.20 of the Santa Maria Municipal Code

11.d.3 Adoption of a Resolution Approving the Proposed Establishment of Passenger Loading Zones on South Thornburg Street
The City Council will consider approving a Resolution for the establishment of Passenger Loading Zones on South Thornburg Street adjacent to Santa Maria High School to improve school-related pick-up and drop-off operations and enhance safety for drivers entering or exiting the school parking lots.

RECOMMENDATION:

Adopt a Resolution approving the establishment of Passenger Loading Zones on South Thornburg Street, adjacent to Santa Maria High School, pursuant to California Vehicle Code Section 22507.

11.d.4 Adoption of a Resolution Approving the Proposed Establishment of Passenger Loading Zones on West Morrison Avenue
The City Council will consider approving the establishment of a Passenger Loading Zone on West Morrison Avenue, adjacent to Santa Maria High School, to improve school-related pick-up and drop-off operations, as well as enhancing safety for both pedestrians and drivers.

RECOMMENDATION:

Adopt a Resolution approving the establishment of a Passenger Loading Zone on West Morrison Avenue, adjacent to Santa Maria High School, pursuant to Section 22507 of the California Vehicle Code.

Page 8 of 382 ends

11.d.5 Adoption of a Resolution Accepting a Public Sidewalk Easement Located at 1925 S Broadway (State Route 135)
The City Council will consider adopting a resolution accepting public sidewalk easement associated with the Mister Carwash project located at 1925 S Broadway (State Route 135).

RECOMMENDATION:

Adopt a Resolution accepting a public sidewalk easement located at 1925 South Broadway.

11.d.6 Adoption of a Resolution Awarding a Bid to Pavement Coatings Co. and Approving an Agreement for Citywide Road Resurfacing Project, Bid No. 2025-01
The City Council will consider approving the award of Bid No. 2025-01 to Pavement Coatings Co. for the Citywide Road Resurfacing Project. The work to be performed under this contract consists of providing all tools, materials, labor, equipment, and incidentals to place a surface seal treatment, and remove and replace striping and pavement markings on various City streets in the City of Santa Maria.

Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines.

RECOMMENDATION:

Adopt a Resolution awarding a bid to Pavement Coatings Co. and approving an agreement for the Citywide Road Resurfacing Project, Bid No. 2025-01, in the amount of $2,910,328.82; and

1. Authorize the City Manager or designee to execute agreement.2.

Page 9 of 382 ends

11.e UTILITIES DEPARTMENT

11.e.1 Adoption of a Resolution Approving an Agreement with Griffin Structures, Inc. to complete a Space Needs Assessment and Provide Facility Planning for the Utilities Department Consolidation
The City Council will consider adopting a resolution approving an agreement with Griffin Structures, Inc. for space needs assessment and facility planning.

RECOMMENDATION:

1. Adopt a Resolution approving an agreement with Griffin Structures, Inc. to complete a space needs assessment and provide facility planning services for the Utilities Department consolidation; and

2. Authorize the City Manager or designee to execute the agreement.

12. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:

Council Agenda Report to be given.

Applicant/Appellant comments.

Questions from the City Council.

Written communications/Public input.

Public hearing to be closed.

City Council discussion and action.

12.a Adoption of a Resolution Approving a Downtown Permit for the Construction of Perlman Apartments Located at 100 North Broadway
The City Council will consider approving a Downtown Permit (DT2025-0003) for the Vernon Group and Danco to construct a six-story building consisting of five stories of 150 affordable apartments above a 40,000-square-foot podium with parking and residential amenities on a 1.12-acre site in the Gateway District of the Downtown Specific Plan.

Environmental Notice: The project was adequately covered in a previously certified Final Environmental Impact Report (EIR) for the Santa Maria Downtown Specific Plan (SCH 2007041105) pursuant to California Environmental Quality Act State Guidelines Section 15162.

RECOMMENDATION:

Adopt a Resolution approving a Downtown Permit (DT2025-0003) for the construction of Perlman Apartments located at 100 North Broadway.

Page 10 of 382 ends

13. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

13.a Adoption of Resolutions Approving New Employment Agreements Between the City of Santa Maria and David Wayne Rowlands and Thomas Watson and Approving the Comprehensive Schematic Pay Schedule and the City Attorney Class Specification The City Council will consider the adoption of Resolutions approving new employment agreements with David Wayne Rowlands as City Manager and Thomas Watson as City Attorney and approving a Comprehensive Schematic Pay Schedule and the City Attorney class specification.

Environmental Notice: This action is not a project subject to the California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment (CEQA Guideline Section 15378(b)(5)).

RECOMMENDATION:

1. Adopt a Resolution approving a new employment agreement with David Wayne Rowlands for City Manager services; and

2. Adopt a Resolution approving a new employment agreement with Thomas Watson for City Attorney services; and

3. Adopt a Resolution approving the Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS Guidelines; and approving the establishment of the City Attorney class specification; and

4. Authorize Mayor to execute Employment Agreements on behalf of the City Council.

14. REPORT BY CITY MANAGER

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234

REPORTS)

16. ADJOURNMENT
If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

I, Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at the following locations: City of Santa Maria City Hall and Library and made available at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-center- meetings-portal on this 31st day of July 2025.
/s/ DONNA G. SCHWARTZ
Chief Deputy City Clerk

Page 11 of 382 ends

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Bradley Dandridge, Fire Chief

DATE: August 5, 2025

SUBJECT: Presentation – Fireworks Education, Enforcement, and Entertainment

Description:

The City Council will receive a presentation on the Fire Department responses and firework enforcement efforts for July 4, 2025.

BACKGROUND:

Only Safe and Sane fireworks may be used within the City Limits between the 12-hour period of 11:00 a.m. to 11:00 p.m. on the Fourth of July. The enforcement penalty is a $1,000 fine for each citation. Like many cities, Santa Maria experiences rampant use of illegal fireworks. Last year 6 3 citations were issued. The intent is to encourage the community to responsibly celebrate the nation’s birthday.

DISCUSSION:

Education:

The City conducted its annual widespread and bilingual fireworks education campaign.

The focus was safety ; be mindful of your neighbors, veterans, and pets. Bilingual messages were placed on social media, local radio stations, City government access TV Comcast Channel 23, posters aboard buses and in City offices, the city website, and through the local news media. The Fire Chief spoke in English and Spanish in two public service announcements that also were distributed to KEYT/TELEMUNDO and KSBY. All City-permitted Safe and Sane fireworks booths were required to include one of the City’s fireworks fliers in each bag of pyrotechnics purchased; the city printed 15,000 of these bilingual fliers. Yard signs reading “Celebrate July 4th Neighborly, Noise Sensitive Resident Lives Here, Be Courteous to Your Neighbors” were again freely available at City Hall for City residents. Staff coordinated messaging with County animal services to inform pet owners how to care for their animals. The fireworks hotline (805) 925-0951 extension 3473 (FIRE) was monitored by the Police Department.

Enforcement:

The Fireworks Enforcement Operation for 202 5 commenced with Police Officers monitoring social medi a for fireworks sales and ended with successful arrests of individuals and confiscation of illegal fireworks. Santa Maria Fire Investigators and Police patrolled and responded to reports of illegal firework activity. Police Officers deployed for fireworks enforcement from June 30 th to July 4 th. The City again contracted an aircraft equipped with GPS and video to fly over the City on the Fourth of July to immediately and 2 geographically locate any launches of illegal fireworks, enabling authorities to issue citations to the property owner(s).

Fiscal Considerations:

About $4,000 was expended on the fireworks educational campaign.

Impact to the Community:

The City strives to balance the demands of people opposed to illegal fireworks, available public safety resources and the demands of competing calls for service, and the City’s longstanding tradition of allowing sales of legal “Safe and Sane” fireworks. Staff recognize the trauma suffered by noise-sensitive residents as well as panicked pets from fireworks.

In 2015, Council approved staff’s recommendations to create third -party administrative citations, undertake a comprehensive education campaign, increase fees for fireworks booths from $183 to $500 to cover costs for staff regulatory oversight and cleanup of fireworks. This included an increased penalty for the use of illegal fireworks to $1,000.

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

July 1, 2025, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Councilmember Maribel Aguilera -Hernandez, Councilmember Gloria Flores, Councilmember Gloria Soto, Mayor Pro Tem Carlos Escobedo, Mayor Alice Patino

Staff Present: City Manager David W. Rowlands, Assistant City Manager Chuen Wu, City Attorney Thomas Watson, Director of Finance Rebecca Campbell, Fire Chief Bradley Dandridge, Director of Community Development Chenin Dow, Director of Public Works Brett Fulgoni, Library Director Dawn Jackson, Chief Information Officer Jeffrey Marecic, Director of Recreation & Parks Alex Posada, Chief Human Resources Officer Graciela Reynoso, Police Chief Chr istopher Williams, Chief Deputy City Clerk Donna Schwartz, Assistant City Clerk Alexandra Valadez

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
At 4:37 p.m. Councilmember Soto called the meeting to order.

ROLL CALL:

MEMBERS PRESENT:

Councilmember Aguilera -Hernandez, Councilmember Flores, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino.

Mayor Patino arrived at 5:01 p.m.

Mayor Pro Tem Escobedo arrived at 5:06 p.m. and did not attend closed session.

STAFF MEMBERS PRESENT:

City Manager David W. Rowlands, City Attorney Thomas Watson, and Chief Deputy City Clerk Donna G.

Schwartz.

2. PUBLIC COMMENT PERIOD
Councilmember Soto opened public comment, there being none, closed public comment.

3. RECESS-CLOSED SESSION
At 4:38 p.m. Councilmember Soto recessed to Closed Session.

3.a Public Employee Performance Evaluation, Pursuant to California Government Code §54957(b)(1)

3.b Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P .M.

5. INVOCATION
Pastor Daniel Cassels from Life Way Fellowship Church gave the Invocation.

2 6. PLEDGE OF ALLEGIANCE
Councilmember Flores led the Pledge of Allegiance.

7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:36 p.m.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported instructions were provided to the City's Labor Negotiator and discussions were conducted regarding the performance evaluation of City Manager and City Attorney.

9. PROCLAMATIONS

9.a Proclamation – “Recreation and Parks Month” – July 2025 The City Council presented a proclamation to Chuck Provencio with Allan Hancock College Recreation Program, declaring July 2025 as Recreation and Parks Month in the City of Santa Maria to recognize the essential services, programs, and community events provided by the Recreation and Parks Department.

10. PRESENTATIONS

10.a Presentation – Summer 2025 Hometown Heroes Recognition Mayor Patino presented item 10.b before item 10.a
The City Council received a presentation of the Summer 2025 Class of Honorees for the Hometown Heroes Military Banner Program. The Summer 2025 Class of Honorees include Gregory Joseph Amaral (Army), Daniel Raymond Mendoza (Air Force), Jared M. Files (Air Force), Donald E. Getty (Air Force), William Ostini (Army), William Alvin Newton (Firefighter), Joseph Glen Alexander (Firefighter), and Joan Lynn Stanton (Navy).

10.b Ceremonial Resolution for 35th Anniversary of the Americans with Disabilities Act Moved by: Mayor Patino
Seconded by: Councilmember Aguilera-Hernandez
Adopted a ceremonial resolution celebrating the 35 th anniversary of the signing of the Americans with Disabilities Act.

Ayes (5): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, Councilmember Escobedo, and Mayor Patino
Motion carried by a recorded vote (5 to 0)

10.c Central Coast Community Energy Annual Member Agency Update The City Council receiv ed a presentation from Das Williams, Central Coast Community Energy Senior Advisor and Community Relations Manager Spencer Brandt on the Central Coast Community Energy annual member agency update.

Councilmember Aguilera-Hernandez exited the meeting at 6:17 p.m. and returned at 6:21 p.m.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino opened public comment. Speaking from the public was Elizabeth Villegas, Emily Vargas, Erick Youngern, Jesus Herrera Romero, Leah Ruiz, Claudia Santos, Elyna Rinon, Alora Lagraige, Cesar Vasquez, Erica Vargas, Gary Hall, and Jim Bray.

One written public comment was received from Barry Stotts.

3 12. CONSENT CALENDAR
Consent Calendar Items 12.a.1 through 12.d.1 (except 12.b.3) were approved as presented, includin g adoption of Resolution Nos. 2025 -105, 2025-106, 2026-107, 2025-108, 2025-109, 2025-110, 2025-111, 2025-112, 2025-113, 2025-114, 2025-115, and 2025 -116. The recorded vote appears with each item below.

Mayor Patino announced that item 12.b.3 is being pulled from the agenda at the request of staff.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt the Consent Calendar as submitted.

Ayes (5): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, Councilmember Escobedo, and Mayor Patino
Motion carried by a recorded vote (5 to 0)

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried by a recorded vote

12.a.2 Approval of Minutes
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Approved the Minutes of the regular City Council meeting of June 17, 2025, and special City Council meeting of June 24, 2025.

Motion carried by a recorded vote

12.a.3 Adoption of a Resolution Approving and Adopting an Amendment to the City’s Comprehensive Schematic Pay Schedule and Updates to New and Previously Established Classifications, and Corresponding Job Specifications
Action: Adopted as Resolution No. 2025-105.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution approving and adopting an amendment to the City’s Comprehensive Schematic Pay Schedule and updates to new and previously established classifications and corresponding job specifications.

Motion carried by a recorded vote

4 12.b FINANCE DEPARTMENT

12.b.1 Payment of Warrants
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified as being in confor mity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.b.2 Payment of Payroll
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.b.3 Adoption of a Resolution Approving an Amended Agreement with PFM Asset Management LLC for Investment Management Services
This item was pulled from the agenda at staff's request.

12.b.4 Adoption of a Resolution Approving the 2025 Investment Policy Update Action: Adopted as Resolution No. 2025-106.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution approving the City of Santa Maria’s 2025 Investment Policy.

Motion carried by a recorded vote

12.b.5 Adoption of a Resolution Establishing the City of Santa Maria’s Fiscal Year 2025-26 Appropriation Limit
Action: Adopted as Resolution No. 2025-107.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution establishing the City of S anta Maria’s Fiscal Year 2025 -26 appropriation limit.

Motion carried by a recorded vote

12.b.6 Adoption of a Resolution Approving Amendments to the Fiscal Year 2025-26 Budget Action: Adopted as Resolution No. 2025-108.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution approving amendments to the Fiscal Year 2025-26 Budget implementing a Fiscal Year 2024 -25 third quarter amendment, confirming the amendment for the homeless encampment cleanup project, and providing for an operational need identified after the budget was adopted.

Motion carried by a recorded vote

5 12.c PUBLIC WORKS DEPARTMENT

12.c.1 Adoption of Resolution Approving a Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement with SM Skyline Estates, LLC (Developer) and Skyview Estates HOA(Owner)
Action: Adopted as Resolution No. 2025-109.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez

1. Adopted Resolution Approving a Private Stormwat er Management System Operation and Maintenance and Right of Entry Agreement with SM Skyline Estates LLC (Developer) and Skyview Estates HOA (Owner); and

2. Authorized City Manager to execute agreement.

Motion carried by a recorded vote

12.c.2 Adoption of Resolution Granting to PG&E a Portion of City Property Located on South McClelland Street to Accommodate the Necessary Infrastructure for the Rule 20A Program Action: Adopted as Resolution No. 2025-110.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez

1. Adopted a Resolution granting to PG&E a portion of City Property located on South McClelland Street to accommodate the necessary infrastructure for the Rule 20A Program; and

2. Authorized the Mayor to execute all documents necessary to complete the grant of easement.

Motion carried by a recorded vote

12.c.3 Adoption of a Resolution Awarding a Bid to South Valley Companies, Inc. and Approving an Agreement for Construction of Well 15 Drilling Project, Bid No. 2025-03 Action: Adopted as Resolution No. 2025-111.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution awarding a bid to South Valley Companies, Inc., and approving an agreement for the construction of the Well 15 Drilling Project, Bi d No. 2025 -03, in the amount of $2,382,450.

Motion carried by a recorded vote

6 12.c.4 Adoption of Resolutions Awarding Five Professional Services Agreements for On-Call Traffic Engineering Services
Action: Adopted as Resolution Nos. 2025-112, 2025-113, 2025-114, 2025-115, and 2025-116.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez

1. Adopted a Resolution awarding a Professional Services Agreement to Advanced Mobility Group in the amount of $300,000 for On -Call Traffic Enginee ring Services; and

2. Adopted a Resolution awarding a Professional Services Agreement to Associated Transportation Engineers in the amount of $300,000 for On -Call Traffic Engineering Services; and

3. Adopted a Resolution awarding a Professional Services Agreemen t to DKS Associates in the amount of $300,000 for On -Call Traffic Engineering Services; and

4. Adopted a Resolution awarding a Professional Services Agreement to Interwest Consulting in the amount of $300,000 for On -Call Traffic Engineering Services; and

5. Adopted a Resolution awarding a Professional Services Agreement to Kimley - Horn and Associates, Inc. in the amount of $300,000 for On -Call Traffic Engineering Services; and

6. Authorized City Manager, or designee, to execute agreements.

Motion carried by a recorded vote

12.d RECREATION & PARKS DEPARTMENT

12.d.1 Adoption of Ordinance No. 2025-03, Amending the Santa Maria Municipal Code, Title 2, Chapter 2-14 "Recreation and Parks Commission," and Title 10, Section 10-1.02 "Adoption of Regulations"
Action: Adopted as Ordinance No. 2025-03.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted Ordinance No. 2025 -03, Amending the Santa Maria Municipal Code Title 2 “Administration,” Chapter 2 -14 “Recreation and Parks Commission,” Section 2-14.06 “Recommendations to Council: Powers Generally” and Title 10 “Recreation and Parks,” Chapter 10-1 “Administration,” Section 10-1.02 “Adoption of Regulations”.

Motion carried by a recorded vote

7 13. APPOINTMENTS

13.a Annual Appointments to City Boards, Commissions, and Committees – July 2025 Chief Deputy City Clerk Donna Schwartz gave the staff report. No applications were received for the Recreation and Parks Commission.

Moved by: Mayor Patino
Seconded by: Councilmember Escobedo
Block Grants Advisory Committee
Mayor Patino and Councilmembers Aguilera -Hernandez, Flores, and Escobedo considered appointments for new terms of three years ending July 2028.

Applications were received from incumbents Rosalie Marquez (previously appointed by Councilmember Flores), Denise Martinez (previously nominated by Councilmember Aguilera -Hernandez), Tim Seifert (previously nominated by Mayor Patino), and Jason Tamura (previously nominated by Councilmember Escobedo).

Mayor Patino appointed incumbent Tim Seifert to serve a term of three years.

Councilmember Flores appointed incumbent Rosalie Marquez to serve a term of three years.

Councilmember Aguilera -Hernandez appointed incumbent Denise Martinez to serve a term of three years.

Councilmember Escobedo momentarily exited the meeting at 6:49 p.m.

Councilmember Escobedo appointed incumbent Jason Tamura to serve a term of three years.

Councilmember Soto has two nominations to serve an unexpired term ending July 2027. No new applications were received.

Ayes (5): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, Councilmember Escobedo, and Mayor Patino
Motion carried by a recorded vote (5 to 0)

Moved by: Mayor Patino
Seconded by: Councilmember Gloria Flores
Downtown Revitalization Committee
Mayor Patino considered two appointments for a term of two years ending July 2027 and two appointments for unexpired terms ending July 2026.

Mayor Patino appointed Councilmembers Aguilera-Hernandez and Soto to serve two new terms ending in July 2027. Plan ning Commissioner Esau Blanco, Recreation & Parks Commissioner Rebecca Carey were appointed to serve two unexpired terms ending in July 2026.

Ayes (5): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, Councilmember Escobedo, and Mayor Patino
Motion carried by a recorded vote (5 to 0)

8 Moved by: Mayor Patino
Seconded by: Councilmember Gloria Flores
Mayor Patino considered two appointments for terms ending July 2028.

Applications were received from incumbents Charlie Baker-Boyd and Helen Galvan.

Mayor Patino appointed both incumbents to new terms ending in July 2028.

Ayes (5): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, Councilmember Escobedo, and Mayor Patino
Motion carried by a recorded vote (5 to 0)

13.b Appointment of Two Councilmembers to the Newly Established City Council Budget Ad Hoc Committee
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Gloria Flores
City Council appointed Councilmember Soto and Mayo r Patino to the newly established City Council Budget Ad Hoc Committee.

Ayes (4): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, and Mayor Patino
Noes (1): Councilmember Escobedo
Motion carried by a recorded vote (4 to 1)

14. PUBLIC HEARING

14.a Adoption of Resolution Approving Issuance of Revenue Bonds Under the Requirements of the Tax and Equity Fiscal Responsibility Act (TEFRA) Public Hearing Regarding Community Health Centers of the Central Coast
Staff report presented by Director of Finance Rebecca Campbell.

Mayor Patino opened the public hearing at 7:01 p.m.

Speaking from the public was Gary Locken. In response to Mr. Locken's comments, Mayor Patino requested staff send a letter to Community Health Centers of Central Coast, Inc.

Mayor Patino closed the public hearing at 7:04 p.m.

Action: Adopted as Resolution No. 2025-118.

Moved by: Councilmember Soto
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution Approving the Issuance of Rev enue Bonds by the California Municipal Finance Authority in an Aggregate Principal Amount Not to Exceed $47,000,000 for the Refinancing of Certain Outstanding Obligations and Financing of the Acquisition, Design, and Construction of Certain Real Property Located in the City of Santa Maria, to be Utilized by Community Health Centers of the Central Coast, Inc., and Certain Other Matters Relating Thereto.

Ayes (5): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, Councilmember Escobedo, and Mayor Patino
Motion carried by a recorded vote (5 to 0)

15. REGULAR BUSINESS

15.a Landscape District Bid Award Follow up Information The City Council received and filed additional information provided by Director of Recreation and Parks Alex Posada regarding the award of a contract to provide landscape services Citywide.

9 15.b Continued from the June 17, 2025, Regular City Council Meeting - Adoption of a Resolution Approving a Services Agreement with J.D. Humann, Inc. for Citywide Landscape Maintenance Services
Staff reported presented by Director of Recreation and Parks Alex Posada.

Two public written comments were received from Joy Cook and Rande Downer.

Action: Adopted as Resolution No. 2025-119.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Soto

1. Adopted a Resolution approving a Services Agreement with JD Humann, Inc. for Citywide Landscape Maintenance Services; and

2. Authorized City Manager or designee to execute agreement.

Ayes (3): Councilmember Soto, Councilmember Escobedo, and Mayor Patino Noes (2): Councilmember Aguilera-Hernandez, and Councilmember Gloria Flores Motion carried by a recorded vote (3 to 2)

15.c Continued from the June 17, 2025, Regular City Council Meeting - Adoption of a Resolution Approving Amendments to the Purchasing Guidelines Manual Staff report presented by Director of Finance Rebecca Campbell.

Action: Adopted as Resolution No. 2025-120.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Gloria Flores
Adopted a Resolution approving staff's recommended amendments to the City’s Purchasing Guidelines Manual to take effect July 1, 2025, with the exception of thresholds for Non-Public Works Purchases for the Finance Director/City Manager and City Council.

Ayes (4): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, and Councilmember Escobedo
Noes (1): Mayor Patino
Motion carried by a recorded vote (4 to 1)

16. REPORT BY CITY MANAGER
City Manager David Rowlands announced there will be no City Council meeting on July 15, and the next meeting is scheduled for August 5. Agenda items will include the Quarterly Reports from the Santa Maria Valley Chamber of Commerce, amendments to the Santa Maria Valley Chamber of Commerce Economic Development Contract, and the award of a professional services agreement for the City to implement AI detection in Code Enforcement.

Mr. Rowlands also shared details about the upcoming Independence Day celebration, Red, White, and Play, taking place on July 4 from 12:00 p.m. to 4: 00 p.m. at the Elks Baseball Field. He noted that the Police and Fire Department will utilize drones to monitor illegal fireworks activity, with violators subject to a $1,000 fine. He concluded by encouraging everyone to be mindful of their neighbors and p ets who may be sensitive to loud noises.

17. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234 REPORTS) Councilmember Flores announced she attended the Special City Council Meeting on June 24, 2025.

Councilmember Escobedo had nothing to report.

Councilmember Aguilera-Hernandez reported she attended the Special City Council Meeting on June 24, 2025, and the Santa Maria Airport’s announcement of new air service to Phoenix.

10 Councilmember Soto announced she attended the Special City Council Meeting on June 24, 2025, and acknowledged all the public speakers and comments presented before council.

Mayor Patino reported she attended the following: the Project Update hosted by the Housing Authority for the County of Santa Barbara, groundbreaking cer emony for Bellecrest a new affordable housing development for adults 55 and older. She also participated in the Santa Maria Police Council Fundraiser Dinner, the Marian Class of 2025 resident graduation, the Maria Foundation Board meeting, the Santa Maria Airport’s announcement of new air service to Phoenix, and participated in the Ben Heights radio segment.

18. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 8:00 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David Rowlands, City Manager

DATE: August 5, 2025

SUBJECT: Adoption of a Resolution Approving a Purchasing Agreement with The ReDesign Group for Refreshing the City’s Hyperconverged Computer Infrastructure

Description:

The City Council will consider approving the award of a Purchasing Agreement to The ReDesign Group.

RECOMMENDATION:

Adopt a Resolution awarding a Purchasing Agreement to The ReDesign Group for upgrading the City’s hyperconverged computer infrastructure.

BACKGROUND:

The City operates a state-of-the-art data center located within the Police Department on West Betteravia Road. This facility serves as the central hub for the information technology systems utilized b y departmental staff in support of daily operations and services provided to the community. A vital component of the data center’s infrastructure is the hyperconverged infrastructure (HCI), which integrates compute, storage, and networking into a single, software-defined platform designed for efficiency, scalability, and streamlined management.

The current HCI system, deployed in 2019, has reached the end of its industry -standard lifecycle. As systems approach this stage, they increasingly experience hardware failures, reduced availability of software patches, and the cessation of enhancements or upgrades.

These factors pose risks to performance, uptime, and cybersecurity. To mitigate the potential impact of this aging infrastructure, the Information Techno logy Division recommends replacement of the existing system with a modern HCI solution built on contemporary, fully supported technologies.

2 DISCUSSION:

The Information Technology Division conducted a comprehensive, multi -month evaluation of industry-leading hyperconverged infrastructure (HCI) solutions, along with alternative technologies capable of supporting the City's IT workload. The assessment focused on key criteria, including system performance, capacity, implementation complexity, migration feasibility, administrative efficiency, and overall cost-effectiveness.

Following a thorough analysis, the IT team determined that the solution proposed by The ReDesign Group offers the optimal balance of functionality and fiscal responsibility, meeting both the City’s operational requirements and budget constraints.

The recommended system will be procured through a Cooperative Purchasing Agreement in accordance with the City’s Purchasing Policy. The selected vendor is an authorized participant in the National Association of State Procurement Officials (NASPO), a nonprofit organization that supports public procurement professionals across all 50 states. Through NASPO’s ValuePoint program—recognized as one of the nation’s leading cooperative purchasing initiatives—states, municipalities, and other eligible public entities gain access to rigorously vetted, competitively solicited contracts. These contracts leverage the collective purchasing power of participating jurisdictions, resulting in enhanced cost efficiency, streamlined procurement processes, and assurance of compliance with public sector standards.

Alternative(s)
City Council could decide not to award this Purchasing Agreement to The ReDesign Group and direct staff to seek alternative ways to maintain an acceptable information technology service using the existing system.

Fiscal Considerations
The total cost of the proposed project is $1,312,440.31. Funding for this initiative has been allocated in the approved budget for the 2025 –2026 fiscal year and has been accumulated over the past five years through the Business Equipment Replacement Fund. This fund is designed to annually reserve financial resources fo r equipment and systems with a predictable service lifespan, ensuring timely replacement and sustained operational reliability.

Impact to the Community
The completion of this project will benefit the community by providing stable, reliable and easy-to-use information technology used by all departments to provide quality services to the community and its residents.

ATTACHMENT(S)
A. Resolution
B. NCI Professional Package
C. APEX Backup Services – Primary Backup
D. APEX Backup Services – DRUVA - 0365

Attachment A

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A PURCHASING AGREEMENT TO THE
ReDESIGN GROUP FOR UPGRADING THE CITY’S

HYPERCONVERGED COMPUTER INFRASTRUCTURE

WHEREAS, the City’s existing hyperconverged infrastructure (HCI) has passed its useful life; and

WHEREAS, the HCI is the critical foundation of the City’s information technology systems; and

WHEREAS, the Information Technology Division conducted a months-long review of similar technologies and concluded that the propos ed system from The ReDesign Group is the best fit for the City’s information systems; and

WHEREAS, the proposed HCI system will be purchased using the N ational Association of State Procurement Officials’ ValuePoint competitively sourced products in accordance with the City’s Purchasing Policy.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approving a Purchasing Agreement to The ReDesign Group for a hyperconverged infrastructure system for a purchase price of $1,312,440.31; and

SECTION 2. Authorizing the City Manager or designee to execute the Purchase Agreement;

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A

Page 2 of 2 ends

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5th day of August 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Q-008987 Version 1
Tuesday, July 8
Michael Haberkern
City of Santa Maria
[email protected]
Nutanix - NCI Professional
Package
City of Santa Maria
forby Eucalyptus Segovia
The [RE]DESIGN Group
[email protected]
Attachment B
Nutanix - NCI Professional Package
Description Price Qty Ext. Price
210-BHVH Dell XC760 Core Base $1,746.50 6 $10,479.04
379-BDSR No GPU Enablement $0.00 6 $0.00
461-AAIG Trusted Platform Module 2.0 V6 $17.26 6 $103.56 634-BWZM Nutanix OS for AHV 1.0 $0.00 6 $0.00
470-BBCF 2.5" Chassis with up to 24 NVMe Passive Drives $114.94 6 $689.64 338-CPBR Intel Xeon Gold 6542Y 2.9G, 24C/48T, 20GT/s, 60M Cache, Turbo, HT (250W) DDR5-5200
$966.46 6 $5,798.76
338-CPBR Intel Xeon Gold 6542Y 2.9G, 24C/48T, 20GT/s, 60M Cache, Turbo, HT (250W) DDR5-5200
$966.46 6 $5,798.76
379-BDCO Additional Processor Selected $0.00 6 $0.00
412-ABCP Heatsink for 2 CPU configuration (CPU greater than 165W) $43.68 6 $262.08 370-AAIP Performance Optimized $0.00 6 $0.00
370-BBRX 5600MT/s RDIMMs $0.00 6 $0.00
780-BCDO C30, No RAID for NVME chassis $0.00 6 $0.00
405-AACD No Controller $0.00 6 $0.00
350-BCQB XC760 Core-24N QR Label $0.61 6 $3.66
400-ABHL No Hard Drive $0.00 6 $0.00
384-BBBL Performance BIOS Settings $0.00 6 $0.00
800-BBDM UEFI BIOS Boot Mode with GPT Partition $0.00 6 $0.00 750-ADGJ Very High Performance Fan x6 $52.08 6 $312.48
450-BDHN Dual, Redundant(1+1),Hot-Plug Power Supply,1400W MM, Titanium
$327.08 6 $1,962.48
330-BCDY Riser Config 11, 2x8 FH Slots (Gen4), 2x16 LP Slots (Gen4) $201.62 6 $1,209.72 329-BHJS Motherboard supports ALL CPUs (required for CPUs 250W and above)
$78.38 6 $470.28
528-CTID iDRAC9, Datacenter 16G $115.81 6 $694.86
540-BCXW Intel E810-XXV Dual Port 10/25GbE SFP28, OCP NIC 3.0 $114.09 6 $684.54 540-BDKD Broadcom 5720 Dual Port 1GbE LOM $24.22 6 $145.32 470-AEYU No Cables Required $0.00 6 $0.00

Page 2 of 7 ends

Nutanix - NCI Professional Package
Description Price Qty Ext. Price
325-BFHX 2U Bezel, Standard, XC Core $10.38 6 $62.28
403-BCRZ BOSS-N1 controller card + with 2 M.2 960GB (RAID 1) $700.14 6 $4,200.84 470-AFMF BOSS Cables and Bracket for R760 (Riser 1) $8.70 6 $52.20 350-BBYW Quick Sync 2 (At-the-box mgmt) $15.50 6 $93.00 379-BCSG iDRAC,Legacy Password $0.00 6 $0.00
379-BCQV iDRAC Group Manager, Enabled $0.00 6 $0.00
770-BDRQ Cable Management Arm, 2U $14.65 6 $87.90
770-BEKK ReadyRails Sliding Rails (B21) $26.79 6 $160.74 750-ACOM Fan Foam, HDD 2U $0.00 6 $0.00
631-AACK No Systems Documentation, No OpenManage DVD Kit $0.00 6 $0.00 340-DCEP PowerEdge R760 Shipping $8.54 6 $51.24
340-DJQY PowerEdge R760 Shipping Material $25.96 6 $155.76 343-BBSV PowerEdge R760 CE Marking, No CCC Marking $0.00 6 $0.00 898-0350 Dell Hardware Limited Warranty 1 Year $0.00 6 $0.00 898-0356 ProSupport 4-Hour 7x24 Onsite Service 1 Year $344.50 6 $2,067.00 898-0359 ProSupport 4-Hour 7x24 Onsite Service 4 Years Extended $2,494.66 6 $14,967.96 898-0364 ProSupport 4-Hour 7x24 Technical Support and Assistance 5 Years $674.37 6 $4,046.22 975-3461 Dell Limited Hardware Warranty Extended Year(s) $0.00 6 $0.00 989-3439 Thank you choosing Dell ProSupport. For tech support, visit //www.dell.com/support or call 1-800- 945-3355
$0.00 6 $0.00
817-BBBP None Required $0.00 6 $0.00
370-BBRN 64GB RDIMM, 5600MT/s, Dual Rank $732.03 96 $70,274.88 400-BMVL 15.36TB Enterprise NVMe Read Intensive AG Drive U.2 with carrier $5,113.32 48 $245,439.36 450-AALV Power Cord - C13, 3M, 125V, 15A (North America, Guam, North Marianas, Philippines, Samoa, Vietnam)
$0.00 12 $0.00
492-BBDI C13 to C14, PDU Style, 12 AMP , 6.5 Feet (2m) Power Cord, North America
$3.84 12 $46.08
450-ACSL C13 to C14, PDU Style, 10 AMP, 2 Feet (.6m) Power Cord, Argentina $1.92 12 $23.04 540-BCXV Intel E810-XXV Dual Port 10/25GbE SFP28 Adapter, PCIe Low Profile $114.09 6 $684.54

Page 3 of 7 ends

Nutanix - NCI Professional Package
Description Price Qty Ext. Price
407-BCBE Dell EMC PowerEdge SFP+ SR Optic 10GbE 850nm $41.64 24 $999.36 210-BPFM XC Nutanix SW License $0.00 1 $0.00
929-3709 Thank you for Your Order $0.00 1 $0.00
935-6720 Thank you for Your Order $0.00 1 $0.00
143-BVRK XC NCI Professional Production SW Lic 5YR, Z1 $1,776.94 288 $511,758.72 Subtotal: $883,786.30
Incentives Included
Description Price Qty Ext. Price
INCEN July 25th Incentive ($128,370.00) 1 ($128,370.00) INCEN Buyback Incentive ($276,354.00) 1 ($276,354.00)
Subtotal: ($404,724.00)

Page 4 of 7 ends

Contract Code
Description Qty
Master Contract Code:NASPO 23026
Contract Number: California NASPO Participating Addendum No. 7-23-70-55-01 under the Master Agreement No. 23026 NASPO ValuePoint Cooperative Purchasing Program
Contractor Name: Dell Marketing, L.P.
[re]DESIGN Unique Contract Number: C000001148050
Contract Website: https://www.naspovaluepoint.org/portfolio/computer-equipment-peripherals-related-services-2023-2028/dell- marketing-lp/
Nutanix - NCI Professional Package
Prepared by: Prepared for: Quote Information:

The [RE]DESIGN Group City of Santa Maria Quote #: 008987 Eucalyptus Segovia
(424) 207-1600
[email protected]
110 East Cook Street
Santa Maria, CA 93454
Michael Haberkern
[email protected]
Version: 1
Delivery Date: 07/08/2025
Expiration Date: 07/25/2025
Quote Summary
Description Amount
Nutanix - NCI Professional Package $883,786.30
Acceptance and Incorporation by Reference
Acceptance of this Quote is binding and the above item(s) will be purchased in reliance thereon. All sales are final. Payment Terms are Net

30. After orders are placed, a final invoice will be provided that shall include all applicable taxes and shipping charges not included herein.

This Order together with the Master Services Agreement and Service Attachments and other terms and conditions identified on Exhibit A, all of which are incorporated herein by reference (collectively, the “Agreement”) is between REDESIGN Group (sometimes referred to as “we,” “us,” “our,” or “Provider”), and the customer found on the signature block at the end of this Order (sometimes referred to as “you,” “your,” or “Client”). This A reement is effective as of the date both parties have signed below (the “Effective Date”). Both Provider and Client are sometimes referred to individually as a “Party”, or together as the “Parties”. Any capitalized terms in this Order not directly defined are referred to in the applicable document identified on Exhibit A of this Order. If there is a conflict between this Order, the Master Services Agreement, any Service Attachment, or Exhibit, this Order will control.

By signing or accepting this Order, Client acknowledges, represents, and warrants that it has read and agrees to the terms and conditions identified on Exhibit A to this Order which are incorporated as if fully set forth herein.

The parties hereby agree that electronic signatures to this Order shall be relied upon and will bind them to the obligations stated herein. Each party hereby warrants and represents that it has the express authority to execute this Agreement(s). This Order supersedes all prior negotiations, proposals, orders, agreements and communications between the parties regarding Provider’s Services.

Provider may make changes to the Agreement at any time. If there are changes, Provider will revise the date at the top of the document.

Provider may or may not provide Client with additional notice regarding such changes. Client should review the terms and conditions regularly. Unless otherwise noted, the amended terms and conditions will be effective immediately, and your continued use of the Services thereafter constitute your acceptance of the changes. If you do not agree to the amended terms and conditions, you must stop using the Services immediately. Please note, you may incur a termination fee or other third-party fees, if applicable. You may access the current version of the terms and conditions at any time by visiting http://redesign-group.com/legal.

The parties, acting through their authorized officers, hereby execute this Agreement.

Is a PO Required?
Yes - PO# _________________ No

Page 5 of 7 ends

Subtotal: $883,786.30
Estimated Tax: $32,491.61
Total: $916,277.91
Applicable Incentives: ($404,724.00)
The [RE]DESIGN Group City of Santa Maria
Signature:

Name:

Title:

Date:

Signature:

Name:

Title:

Date:

Page 6 of 7 ends

Exhibit A
Agreement Description
Master Services Agreement General terms and conditions applicable to all Provider products and services Services Attachment for Managed Services Core managed services including monitoring, remote management, and help-desk Data Processing Agreement Data security and privacy agreement including statutorily required terms Service Level Objectives Targeted response times by tier of severity Schedule of Services Description of managed services offered by Provider Schedule of 3rd Party Services Notice of third-party services and waiver of claims

Page 7 of 7 ends

redesign-group.com
The [RE]DESIGN Group
2629 Manhattan Ave, Suite 307
Hermosa Beach, CA 90254
The Future Belongs
to the Curious
Q-008987 Version 1
Tuesday, July 8
Michael Haberkern
City of Santa Maria
[email protected]
APEX Backup Services /
Druva -
Primary Backup
Refresh
Modernization
City of Santa Maria
forby Eucalyptus Segovia
The [RE]DESIGN Group
[email protected] Attachment C
Contract Code
Description Qty
Master Contract Code:NASPO 23026
Contract Number: California NASPO Participating Addendum No. 7-23-70-55-01 under the Master Agreement No. 23026 NASPO ValuePoint Cooperative Purchasing Program
Contractor Name: Dell Marketing, L.P.
[re]DESIGN Unique Contract Number: C000001148050
Contract Website: https://www.naspovaluepoint.org/portfolio/computer-equipment-peripherals-related-services-2023-2028/dell- marketing-lp/
APEX Backup Services / Druva - Primary Backup Refresh Modernization Description Price Qty Ext. Price
210-BBES PowerProtect Backup Service for Hybrid Workloads $0.00 1 $0.00 800-BBQV Informational Purposes Only $0.00 1 $0.00
800-BBQV Informational Purposes Only $0.00 1 $0.00
854-5510 5 Years ProSupport PowerProtect Backup Svc PREM Sub Sftwr Spt- Cntrct
$0.00 1 $0.00
895-6159 5 Years ProSupport PPBS Core Ransomware Protection Sub Sftwr Spt-Contract
$0.00 1 $0.00
900-9997 On-Site Installation Declined $0.00 1 $0.00
701-6538 Infrastructure Deployment Selected $0.00 1 $0.00 929-3709 Thank you for Your Order $0.00 1 $0.00
935-6720 Thank you for Your Order $0.00 1 $0.00
626-BBBG Storage Software Info $0.00 1 $0.00
141-BFTP PowerProtect Backup Service for Hybrid Workloads Premium Tier 1 5YR SU=CA
$6,186.8075 32 $197,977.84
854-5483 5 Years ProSupport PowerProtect Backup Svc PREM T1 Sub Sftwr Spt
$3,437.11 32 $109,987.52
141-BTJV PowerProtect Backup Service for Hybrid Workloads Core Ransomware Protection Tier 1 5YR SU=MC
$519.05 32 $16,609.60
895-6147 5 Years ProSupport PPBS Core Ransomware Protection T1 Sub Sftwr Spt
$34.92 32 $1,117.44
Subtotal: $325,692.40

Page 2 of 6 ends

Incentives Included
Description Price Qty Ext. Price
INCEN July 25th Incentive ($4,364.96) 1 ($4,364.96)
INCEN Data Protection Rebate ($199,278.00) 1 ($199,278.00) Subtotal: ($203,642.96)

Page 3 of 6 ends

APEX Backup Services / Druva - Primary Backup Refresh Modernization Prepared by: Prepared for: Quote Information:

The [RE]DESIGN Group City of Santa Maria Quote #: 008987 Eucalyptus Segovia
(424) 207-1600
[email protected]
110 East Cook Street
Santa Maria, CA 93454
Michael Haberkern
[email protected]
Version: 1
Delivery Date: 07/08/2025
Expiration Date: 07/25/2025
Quote Summary
Description Amount
APEX Backup Services / Druva - Primary Backup Refresh Modernization $325,692.40 Total: $325,692.40
Acceptance and Incorporation by Reference
Acceptance of this Quote is binding and the above item(s) will be purchased in reliance thereon. All sales are final. Payment Terms are Net

30. After orders are placed, a final invoice will be provided that shall include all applicable taxes and shipping charges not included herein.

Provider may make changes to the Agreement at any time. If there are changes, Provider will revise the date at the top of the document.

The parties, acting through their authorized officers, hereby execute this Agreement.

Is a PO Required?
Yes - PO# _________________ No

Page 4 of 6 ends

The [RE]DESIGN Group City of Santa Maria
Signature:

Name:

Title:

Date:

Signature:

Name:

Title:

Date:

Page 5 of 6 ends

Page 6 of 6 ends

Page 2 of 5 ends

APEX Backup Services / Druva - O365 True Up Credits
Description Price Qty Ext. Price
210-AZFV PowerProtect Backup Service For SaaS Apps Upgrade $0.00 1 $0.00 800-BBQV Informational Purposes Only $0.00 1 $0.00
800-BBQV Informational Purposes Only $0.00 1 $0.00
800-BBQV Informational Purposes Only $0.00 1 $0.00
861-0272 30 Months ProSupport PowerProtect Backup Svc STD Sub Sftwr Spt- Cntrct
$0.00 1 $0.00
900-9997 On-Site Installation Declined $0.00 1 $0.00
701-6538 Infrastructure Deployment Selected $0.00 1 $0.00 929-3709 Thank you for Your Order $0.00 1 $0.00
935-6720 Thank you for Your Order $0.00 1 $0.00
626-BBBG Storage Software Info $0.00 1 $0.00
800-BBQV Informational Purposes Only $0.00 1350 $0.00
141-BBGB PowerProtect Backup Service for SaaS Apps Standard Exp Tier 2 3+ YR 30M SU=MC
$36.00 1350 $48,600.00
859-9800 30 Months ProSupport PowerProtect Backup Svc STD T2 Sub SftwrSpt
$16.20 1350 $21,870.00
Subtotal: $70,470.00
Contract Code
Description Qty
Master Contract Code:NASPO 23026
Contract Number: California NASPO Participating Addendum No. 7-23-70-55-01 under the Master Agreement No. 23026 NASPO ValuePoint Cooperative Purchasing Program
Contractor Name: Dell Marketing, L.P.
[re]DESIGN Unique Contract Number: C000001148050
Contract Website: https://www.naspovaluepoint.org/portfolio/computer-equipment-peripherals-related-services-2023-2028/dell- marketing-lp/
APEX Backup Services / Druva - O365 True Up Credits
Prepared by: Prepared for: Quote Information:

The [RE]DESIGN Group City of Santa Maria Quote #: 008987 Eucalyptus Segovia
(424) 207-1600
[email protected]
110 East Cook Street
Santa Maria, CA 93454
Michael Haberkern
[email protected]
Version: 1
Delivery Date: 07/08/2025
Expiration Date: 07/25/2025
Quote Summary
Description Amount
APEX Backup Services / Druva - O365 True Up Credits $70,470.00 Total: $70,470.00
Acceptance and Incorporation by Reference
Acceptance of this Quote is binding and the above item(s) will be purchased in reliance thereon. All sales are final. Payment Terms are Net

30. After orders are placed, a final invoice will be provided that shall include all applicable taxes and shipping charges not included herein.

Provider may make changes to the Agreement at any time. If there are changes, Provider will revise the date at the top of the document.

The parties, acting through their authorized officers, hereby execute this Agreement.

Is a PO Required?
Yes - PO# _________________ No

Page 3 of 5 ends

The [RE]DESIGN Group City of Santa Maria
Signature:

Name:

Title:

Date:

Signature:

Name:

Title:

Date:

Page 4 of 5 ends

Page 5 of 5 ends

redesign-group.com
The [RE]DESIGN Group
2629 Manhattan Ave, Suite 307
Hermosa Beach, CA 90254
The Future Belongs
to the Curious

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David W. Rowlands, City Manager

DATE: August 5, 2025

SUBJECT: Adoption of Resolution Approving an Amendment to an Agreement with the Santa Maria Valley Chamber of Commerce for Economic Development Services

Description:

The City Council will consider adopting a Resolution approving an amendment to an agreement with the Santa Maria Valley Chamber of Commerce for Economic Development Services.

RECOMMENDATION:

Adopt a Resolution approving an amendment to an a greement with the Santa Maria Valley Chamber of Commerce for Economic Development Services.

BACKGROUND:

The City of Santa Maria and the Santa Maria Valley Chamber of Commerce (Chamber) have been engaged in economic development services for many years. The Chamber has special knowledge, experience, and skills for promotional and advertising work related to attracting businesses to Santa Maria. Under the terms of the agreement, the Chamber d etermines the method, details, and means of advertising, providing information, and conducting activities designed to retain and expand existing businesses, as well as attract new businesses to the City.

DISCUSSION:

On September 17, 2024, the City Council approved a nine-month contract with the Santa Maria Valley Chamber of Commerce for Economic Services. City staff would like to extend the contract for one additional year, through June 30, 2026. The City will pay the Chamber $208,875 for the services rendered. The City remains committed to enhancing economic development activities and will continue to examine all options to do so.

Fiscal Considerations
The above funding is budgeted in the 2024 -26 Budget, which was approved by City Council in June of 2024.

2 Impact to the Community
Approving the agreement for economic development services will increase opportunities for employment through job attraction and retention.

ATTACHMENT(S)
A. Resolution
B. Amendment No. 1 to Agreement with Santa Maria Valley Chamber of Commerce for Economic Development Services

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

APPROVING AN AMENDMENT TO AN AGREEMENT WITH

THE SANTA MARIA VALLEY CHAMBER OF COMMERCE

FOR ECONOMIC DEVELOPMENT SERVICES

WHEREAS, the City has for many years contracted with outside entities for economic development services to attract and retain and expand existing industries to the City and its environment; and

WHEREAS, the Santa Maria Valley Chamber of Commerce (Chamber) has special knowledge, experience, skills, and facilities for promotional and advertising work related to attracting businesses to Santa Maria; and

WHEREAS, the City desires to secure the services of the Chamber to perform certain services to develop and maintain tourism, conventions, and retail sales within the City.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve the amendment to the agreement; and

SECTION 2 . Authorize City Manager or designee to pay the Chamber for Economic Development Services the sum of:

Prior to January 1, 2026……………………………………………………$126,937.50 After January 1, 2026, and prior to June 30, 2026………………………...81,937.50 2025-26 Total $208,875.00

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of August 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment B
AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES

This Amendment No. 1 to Santa Maria Valley Chamber of Commerce Economic Development agreement is made on July 1, 2025, by and between the Santa Maria Valley Chamber of Commerce, a California Corporation nonprofit 501(c)( 6) Corporation (“Chamber”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

1. WHEREAS, the City is desirous of increasing the well-being of the City through economic development and general retail sales within the City , thereby increasing sales tax revenues to the City;

2. WHEREAS, the Chamber previously provided economic development services to the City on a bi -annual basis and the City wishes to contract for one more year, while the City determines a plan for Economic Development; and

3. WHEREAS, the original contract expires June 30, 2025;

NOW, THEREFORE, IT IS AGREED:

1. The term of the contract is extended until June 30, 2026. This Agreement may be terminated by either party without cause with 30 day’s written notice;

2. The effective date of this extension is July 1, 2025;

3. The compensation for the Fiscal Year 2025-2026 extension is $208,875, includes $163,875 for economic development services and $45,000 to support regional economic development services;

4. The contract including this amendment, will not exceed $208,875; and

5. Detailed billings not to exceed an average quarterly amount of $52,219, will be provided to the City for the term of this contract extension;

6. The Chamber will provide a monthly economic impact report detailing all activities and the results of our economic development initiatives. The city will provide payment for economic development services in August 2025 for the amount of $126,937.50 and in January 2026 for the amount of $81,937.50; and

7. All other terms of the Agreement remain unchanged.

IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

____________________________

MICHAEL BOYER
President/CEO

___________________________
ALICE M. PATINO
Mayor

2 Atty. Rev. 2022
ATTEST:

___________________________
Donna G. Schwartz, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Donna G. Schwartz, Chief Deputy City Clerk

DATE: August 5, 2025

SUBJECT: Bond Release for Betteravia Plaza, Tract 6008

Description:

The City Council will consider a uthorizing the release of all bonds held for Betteravia Plaza, Tract 6008.

RECOMMENDATION:

City Council to approve the release of all bonds in connection with Betteravia Plaza, Tract 6008.

BACKGROUND:

The Final Map and Subdivision Agreement for Tract 6008 were approved by the City Council on October 15, 2019. Subsequent Council actions on October 1, 2024, and June 24, 2025, authorized the phased release of specific bonds with stipulated future release dates.

DISCUSSION:

Staff requests City Council approval to waive the previously established date stipulations and authorize the full release of the following bonds at this time:
 Monumentation Bond [#30051909] - $20,000.00
 Faithful Performance – Street Trees [#30051908] - $96,250.00 Public Improvements:
 Guarantee & Defective Material Bond [#30051905-C] - $360,222.61  Labor & Materials Bond [#30051906-E] - $598,120.00
Landscaping & Irrigation
 Guarantee & Defective Material Bond [#30051906-F] - $119,624.00 Multi-Purpose Trail and Boundary Walls
 Guarantee & Defective Material Bond [#30051907-J] - $33,277.00

2 Alternative(s)
City Council may choose to release only the completed and verified improvements at this time, in accordance with original date stipulations, and defer release of remaining bonds until the specified future dates or upon further confirmation of satisfactory completion by City staff.

ATTACHMENT(S)
Attachment A – Council Agenda Report October 1, 2024, and June 24, 2025

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Chief Deputy City Clerk Donna G. Schwartz
SUBJECT: Bond Release for Betteravia Plaza, Tract 6008
Description:

The City Council will consider authorizing certain bond releases for Betteravia Plaza, Tract 6008.

Environmental Notice: The activity is not a " Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Council to approve and accept as complete, the public improvements associated with Betteravia Plaza, Tract 6008, and authorize the release of various Faithful Performance Bonds related to this tract.

BACKGROUND:

The Final Map and Agreement for this subdivision were approved by City Council on October 15, 2019.

DISCUSSION:

At the request of the developer, inquiries were sent to the various departments on September 3, 2024, requesting authorization to release
Faithful Performance Bond — Public Improvements [# 30051905] in the original amount of $ 3,602,226.10 posted in the form of a Surety to guarantee the site preparation & Grading/Sanitary Sewers/Water Distribution/Storm Drainage/Roadway/Street Improvements & Utilities; and order that the Labor and Material Bond [# 30051905-B] in the amount of $ 1,801,113.05 and the Guarantee and Defective Material bond [# 30051905-C] in the amount of $ 360,222.61 and the Monumentation bond [# 30051909] in the amount of $ 20,000 be retained for six months and one year and one year respectively, from the date of the release of the Faithful Performance Bond for public improvements. Full release was granted by each department.

Faithful Performance Bond — Landscaping & Irrigation [# 30051906] in the partial 50 percent) amount of $ 598,120. posted in the form of a Surety to guarantee the Attachment A
landscaping and irrigation; and order that the remainder of the bond be released once completed at the authorization of Director of Public Works and Chief Deputy City Clerk. And further order that the Labor and Material Bond [# 30051906-E] in the amount of $ 598,120 and the Guarantee and Defective Material bond 30051906-F] in the amount of $ 119,624 and the Faithful Performance bond for Street Trees [# 30051908] in the amount of $ 96,250.00 be retained for six months and one year and one year respectively, from the date of the full release of the Faithful Performance Bond for landscaping & irrigation. Partial release was granted by each department.

Faithful Performance Bond — Multi - Purpose Trail and Boundary Walls [# 30051907] in the full amount of $ 332,770 posted in the form of a Surety to guarantee the Multi- purpose trail and perimeter wall/fence; and order that the Labor and Material Bond 30051907-I] in the amount of $ 166,385 and the Guarantee and Defective Material bond [# 30051907-J] in the amount of $ 33,277 be retained for six months and one year respectively, from the date of the release of the Faithful Performance Bond for Multi - Purpose Trail and Boundary Walls. Full release was granted by each department.

Faithful Performance Bond — Completion of Subdivision Improvement Plans 30076220] in the full amount of $ 25,000. Full release was granted by each department.

Fiscal Considerations
None.

Impact to the Community
None.

Attachments:

A: Bond Release Authorizations
2 9/4/2024
DATE
9/16/2024

RETURN DEADLINE
TO: Finance
Public Works/Engineering
Recreation and Parks
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety # 30051905
the purpose of guaranteeing the following:
in the amount of $ 3,602,226.10
as accepted by the City Council for
Construction of Public Improvements
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at yourearliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed. or
ihm1111bcvelopme -Dep rtment
Please return original.

By: - y 9/R slot/
Signature Date
9/4/2024
P1
DATE
9/16/2024

RETURN DEADLINE
TO: Finance
Public Works/Engineering
Recreation and Parks
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond in the amount of $ 598,120 ( 50% rdction) posted in the form of a Surety
the purpose of guaranteeing the following:
30051906
Landscaping & Irrigation
as accepted by the City Council for
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

Comond btvelaPYytt- By: 4/61-rA._ „.....c-- ?/ 61 c2
Deparfinent
1 Signature Date
Please return original.
9/4/2024
DATE
9/16/2024

RETURN DEADLINE
TO: Finance
Public Works/Engineering
Recreation and Parks
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30051907
in the amount of $ 332,770
as accepted by the City Council for
Multi - Purpose Trail and Boundary Walls
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above; so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:

I the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

Comw11 i beve,lI meek By: / 0D - 7/A S %- 2 y
Departthent Signature Date
Please return original.
9/4/2024
DATE
9/16/2024

RETURN DEADLINE
TO: Finance
Public Works/Engineering
Recreation and Parks
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30076220
in the amount of $ 25,000
as accepted by the City Council for
Completion of Subdivision Improvement Plans
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:

Il
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

Corn NAA,lopmeNic By: / ' 71/2 ' /. 2.

Depar°ment Signature Date
Please return original.
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding
Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30051906
in the amount of $ 598,120 ( 50% rdction)
Landscaping & Irrigation
as accepted by the City Council for
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

By
Department signature ate
Please return original.
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by
Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30051907
in the amount of $ 332.770
as accepted by the City Council for
Multi - Purpose Trail and Boundary Walls
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:

LJ
jj
pm
ik Y
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

Please return original.

B
Signature Date
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30051905
in the amount of $ 3,602,226.10
as accepted by the City Council for
Construction of Public improvements
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed. f
Department
Please return original.
11 V4
Date
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30076220
in the amount of $ 25,000
as accepted by the City Council for
Completion of Subdivision Improvement Plans
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

Please return original.
9/4/2024
DATE
9/16/2024

RETURN DEADLINE
TO: Finance
Public Works/Engineering
Recreation and Parks
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond in the amount of $ 3,602,226.10 posted in the form of a Surety
the purpose of guaranteeing the following:
30051905 as accepted by the City Council for
Construction of Public Improvements
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed. free
Department
Please return original.

By:

Signature Date
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30051906
in the amount of $ 598,120 ( 50% rdction)
Landscaping & Irrigation
as accepted by the City Council for
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS D PARTMENT IS CONCERNED:

F__ the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

F,rtc-- By:

Department
Please return original.

Signature Date
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding
Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30051907
in the amount of $ 332,770
as accepted by the City Council for
Multi - Purpose Trail and Boundary Walls
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS D PARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

B
Department Signature Date
Please return original.
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by
Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30076220
in the amount of $ 25,000
as accepted by the City Council for
Completion of Subdivision Improvement Plans
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS D PARTMENT IS CONCERNED:

1._ the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

Department
By: 10- 2D2_11
Signature Date
Please return original.
9/4/2024
DATE
9/16/2024

RETURN DEADLINE
TO: Finance
Public Works/Engineering
Recreation and Parks
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30051905
in the amount of $ 3,602,226.10
as accepted by the City Council for
Construction of Public Improvements
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed. n
n
JW\LWO(\ikS By: WZD741
Department gnature Date
Please return original.
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30076220
in the amount of $ 25,000
as accepted by the City Council for
Completion of Subdivision Improvement Plans
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed. 1),\\L \ I\)0(
Department
Please return original.

By 14
ignature
liTkA/M
Date
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding
Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30051907
in the amount of $ 332,770
as accepted by the City Council for
Multi - Purpose Trail and Boundary Walls
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed. gublic, )D(k,
Department
Please return original.

By:

Si. nature Date
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by
Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety
the purpose of guaranteeing the following:
30051906
in the amount of $ 598,120 ( 50% rdction)
Landscaping & Irrigation
as accepted by the City Council for
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

J9 OMS By:

Department Signature Date
Please return original.
9/4/2024
DATE
9/16/2024

RETURN DEADLINE
TO: Finance
Public Works/Engineering
Recreation and Parks
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond in the amount of 3,602,226.10 ', Pw51•c- Sx(Ov£ rr e,Lk-s r (' %', "
posted in the form of a Surety # 30051905' as accepted by the City Council for the purpose of guaranteeing the following:

Construction of Public Improvements
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
u
n
n
the release could be made.
this bond could be reduceco $
hold release because the following items have not been completed.

Department
Please return original.

By: ?/. 1 1/. 2
ign Date
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

Suretyposted in the form of a
the purpose of guaranteeing the following:
30051906
in the amount of $ 598,120 ( 50% rdction)
7 c 6 r / 4'41. Lr(A)
as accepted by the City Council for
Landscaping & Irrigation
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed. 11YLfl ti
Department
Please return original.

By
Ignature Data''
9/4/2024
Department
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by
Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding
Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a Surety # 30051907
the purpose of guaranteeing the following:
in the amount of $ 332,770 /
as accepted by the City Council for
Multi - Purpose Trail and Boundary Walls
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

Please return original.

By:

DateDate
9/4/2024
DATE
TO: Finance
Public Works/Engineering
Recreation and Parks
9/16/2024

RETURN DEADLINE
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of
a Faithful Performance Bond
posted in the form of a
lAilc)6( % NA S L.av) ; N. tr J v(!
Surety # 30076220
the purpose of guaranteeing the following:
in the amount of $ 25,000
as accepted by the City Council for
Completion of Subdivision Improvement Plans
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been completed.

Department
Please return original.

By:

Signature ' Date

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Donna G. Schwartz, Chief Deputy City Clerk
DATE: April 1, 2025
SUBJECT: Bond Release for Public Improvement Plan Number PIP2022- 0001 Description:

The City Council will consider authorizing the bond release for Public Improvement Plan Number PIP2022- 0001 located at 512 East Chapel Street.

RECOMMENDATION:

Accept as complete the public improvements associated with Public Improvement Plan Number PIP2022- 0001 ( Building Permit Number B21- 2165) at 512 East Chapel Street, and authorize the release of Faithful Performance Bond [# 0832197] in the full amount of 151, 822. 25 posted in the form of a surety to guarantee public improvements ; and order that the Labor and Material Bond in the mou nt of $ 75,911. 13 and the Guarantee and Defective Material Bond in the amount of $ 15,182. 23 be retained for six months and one year, respectively, from the date of the release of the Faithful Performance Bond for public improvements.

BACKGROUND:

The Public Improvements as required by the Community Clinic, Building Permit Number B21- 2154, dated June 29, 2022. The public improvements generally consisting of curb, gutter, and sewer as identified on the approved Public Improvement Plans or as directed by the Director of Public Works/ City Engineer.

DISCUSSION:

At the request of the developer, inquiries were sent to various departments on February 12, 2025, requesting authorization to release the Faithful Performance Bond in the original amount of $ 151, 822. 25. Full releases were granted by each department.

ATTACHMENT( S)
A. Bond Release Approvals
Attachment A
regarding
DATE

RETURN DEADLINE
TO: Administrative Services Community Development
Public Works/ Engineering Fire
Recreation and Parks
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/ REDUCTION OF BOND
A request has been made by
for the release or reduction of
in the amount of posted in the form of a
as accepted by the City Council for the purpose
of guaranteeing the following:

Public Improvements as required by Community Clinic ( B21- 2165). Conditions of approval generally consist of curb, gutter, sidewalk, and sewer as identified on the approved Public Improvement Plans or as directed by the Director of Public Works/ City Engineer.

You are hereby requested to check the appropriate box below and return to the the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $____________.
hold release because the following items have not been
completed.

By:

Department Signature Date
Please return original.
3/19/ 2025
3/21/2025
Randy Chall
Towbes Group, 33 East Carrillo, Suite 200, Santa Barbara, 93101 PIP2022- 0001 - 512 East Chapel Street
a Faithful Performance Bond
151, 822. 25 Surety
0832197
2/12/2025
DATE
2/21/2025

RETURN DEADLINE
TO: Administrative Services
6i
Community Development
Public Works/Engineering Fire
Recreation and Parks
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Randy Chall
Towbes Group, 33 East Carrillo, Suite 200, Santa Barbara, 93101 regarding PIP2022-0001 - 512 East Chapel Street
for the release or reduction of
a Faithful Performance Bond
in the amount of $ 151,822.25 posted in the form of a Surety 0832197
of guaranteeing the following:
as accepted by the City Council for the purpose
Public Improvements as required by Community Clinic ( B21-2165). Conditions of approval generally consist of curb, gutter, sidewalk, and sewer as identified on the approved Public Improvement Plans or as directed by the Director of Public Works/City Engineer You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
170
the release could be made.
this bond could be reduced to $
hold release because the following items have not been
completed.

Department
By: Ziozs-
Signature Date
Please return original.
2/12/2025
DATE
2/21/2025

RETURN DEADLINE
TO: Administrative Services
Public Works/Engineering
Recreation and Parks
Community Development
Fire
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Randy Chall
Towbes Group, 33 East Carrillo, Suite 200, Santa Barbara, 93101 regarding PIP2022-0001 - 512 East Chapel Street
for the release or reduction of
in the amount of $ 65,691.60
0832197
a Faithful Performance Bond
of guaranteeing the following:
posted in the form of a Surety
as accepted by the City Council for the purpose
Public Improvements as required by Community Clinic ( B21-2165). Conditions of approval generally consist of curb, gutter, sidewalk, and sewer as identified on the approved Public Improvement Plans or as directed by the Director of Public Works/City Engineer.

You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the even no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been
completed.

PUIP14. W o r lC-S / 6h9Zqte. ^ y
ecar
By:

Please return original
ctuorf 31 /
7 -6z,5 -
J1_
2/12/2025
DATE
2121/2025

RETURN DEADLINE
TO: Administrative Services
Public Works/Engineering
Recreation and Parks
FROM: City Clerk
Community Development
Fire
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Randy Chall
Towbes Group, 33 East Carrillo, Suite 200, Santa Barbara, 93101 regarding PIP2022-0001 - 512 East Chapel Street
for the release or reduction of
a Faithful Performance Bond
in the amount of $ 151,822.25 posted in the form of a Surety 0832197
of guaranteeing the following:
as accepted by the City Council for the purpose
Public Improvements as required by Community Clinic ( B21-2165). Conditions of approval generally consist of curb, gutter, sidewalk, and sewer as identified on the approved Public Improvement Plans or as directed by the Director of Public Works/City Engineer You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
the release could be made.
this bond could be reduced to $
hold release because the following items have not been
completed.

By:
epartMent ature Date
Please return original.

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David W. Rowlands, City Manager

DATE: August 5, 2025

SUBJECT: Adoption of a Resolution Approving an Amendment to the Agreement with CentralSquare Solutions (CentralSquare Technologies, LLC) for Annual Software Support)

Description:

The City Council will consider approving an amendment to the software support agreement with CentralSquare Solutions (CentralSquare Technologies, LLC) (used in the Community Development Department).

RECOMMENDATION:

1. Adopt a Resolution approving an Amendment to the agreement with CentralSquare Solutions (CentralSquare Technologies, LLC) for annual software support; and

2. Authorize City Manager or designee to execute agreement.

BACKGROUND:

The City utilizes CentralSquare’s cloud -based “Community Development” software platform to support key functions, including planning, permitting, inspections, and citizen engagement. This comprehensive solution streamlines and automates department workflows, enhancing efficiency and service delivery.

DISCUSSION:

Originally implemented in 2021 through collaboration between CentralSquare and City staff, the system has been integral to the City’s community development operations. The existing agreement includes provisions for annual renewal of software subscription and support services. This request seeks authorization to renew those support services, ensuring continued access to the platform, system updates, and technical assistance for City staff.

2 Alternative(s)
City Council could decide not to approve the Amendment which would require city staff to find an alternative method for managing the workload provided by this software.

Fiscal Considerations
The cost of the annual support for the Community Development system for the current year is $93,825.02. Funding for this fiscal year has been allocated in the approved budget for 2025 –2026. Funding for future years will be requested during subsequent budget cycles.

Impact to the Community
The continuation of this software support will allow residents, developers, and staff to continue to streamline permit processing, inspections, and other activities using modern cloud-based, automated technology.

ATTACHMENT(S)
A. Resolution
B. CentralSquare Solutions Amendment to Agreement

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING AN AMENDMENT TO THE AGREEMENT

WITH CENTRALSQUARE SOLUTIONS
(CENTRALSQUARE TECHNOLOGIES, LLC)

FOR ANNUAL SOFTWARE SUPPORT

WHEREAS, the City and CentralSquare have entered into a CentralSquare Solutions Agreement (CentralSquare Technologies, LLC) , dated November 30, 2021; and

WHEREAS, the City and CentralSquare desire to amend the Agreement to extend the term of the Agreement for one (1) year with options to extend it for 4 additional years; and

WHEREAS, the cost for support and maintenance services for the current year is $93,825.02; and

WHEREAS, funding for this service has been included in the current fiscal year’s budget.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve a n Amendment to the agreement with CentralSquare Solutions (CentralSquare Technologies, LLC) for annual s oftware support used in the Community Development Department as a software platform to support key functions;

SECTION 2. Authorize the City Manager, or designee, to execute agreement; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of August 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Docusign Envelope ID: 320FDCB9-F4CA-4C8B-9F87-FD518BA941C8 AME
NDMENT NO. ONE TO CENTRALSQUARE SOLUTIONS

AGREEMENT
Amendment No. One to CentralSquare Solutions Agreement (the "Amendment") as of this date (“Effective Date”), between City of Santa Maria, CA (“Customer”) and CentralSquare Technologies, LLC (“CentralSquare”) together with Customer, the "Parties", and each, a "Party".

WHEREAS, the Parties have entered into CentralSquare Solutions Agreement, dated November 30, 2021( the "Agreement"); and
WHEREAS, the Parties hereto desire to amend the Agreement to extend the term of Agreement for an additional one (1) year.

NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. Definitions. Capitalized terms used and not defined in this Amendment have the respective meanings assigned to them in the Existing Agreement.

2. Amendment to the Agreement. As of the Effective Date (defined above), the Agreement is hereby amended or modified as follows:
(a) Pursuant to Section 2.2, Renewal Term, the Parties desire to extend the Agreement for an additional one (1) year with a revised expiration date October 12, 2026.

Subsequent renewals will automatically occur annually for 4 additional years unless the Agreement is terminated with written notice ninety (90) days prior to the renewal date.

3. Fees. Attached hereto as Exhibit A, Q-223848 and Q-228391, are the associated fees for the annual renewal for software subscription and support services.

4. The execution of this Amendment by the individual whose signature is set forth at the end of this Amendment on behalf of each Party, and the delivery of this Amendment by each Party, have been duly authorized by all necessary action on the part of such Party.

5. This Amendment may be executed in counterparts, each of which is deemed original, but all of which constitute one and the same agreement. Delivery of an executed counterpart of this Amendment electronically shall be effective as delivery of an original executed counterpart of this Amendment.

6. This Amendment constitutes the sole and entire agreement between the Parties with respect to the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, with respect to such subject matter.
(Remainder of the page purposefully left blank)
Attachment B
Docusign Envelope ID: 320FDCB9-F4CA-4C8B-9F87-FD518BA941C8

IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date first written above.

CITY OF SANTA MARIA, CA CENTRALSQUARE TECHNOLOGIES,
LLC
By By

Name:

Title:

Name:

Title:

Steve Castle

Director, Renewals

Docusign Envelope ID: 320FDCB9-F4CA-4C8B-9F87-FD518BA941C8 MORE INFORMATION AT CENTRALSQUARE.COM

Renewal Order prepared by:

Diana Buitrago
[email protected]

Renewal Order #: Q-228391
Start Date: May 20, 2026
End Date: October 12, 2026
Billing Frequency: Yearly
Subsidiary: CentralSquare Technologies, LLC
Renewal Order prepared for:

City Manager, Admin
City of Santa Maria
110 E Cook Street Rm 7
Santa Maria, CA 93454
(805) 925-0951

Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of our products can be found at www.centralsquare.com.

WHAT SOFTWARE IS INCLUDED?

PRODUCT NAME QUANTITY TOTAL

1. Code Compliance PA Cloud Annual Subscription Fee 1 0.00 USD

2. Community Development Mobile 2.0 Annual Subscription Fee 1 0.00 USD

3. Community Development: Advanced Annual Subscription Fee SaaS
10 8,739.50 USD

4. CRM PA Cloud Annual Subscription Fee 1 0.00 USD

5. Entity Management PA Cloud Annual Subscription Fee 1 0.00 USD

6. eTRAKIT Community Development Portal Annual Cloud
Subscription Fee
1 0.00 USD

7. Land Management PA Cloud Annual Subscription Fee 1 0.00 USD

8. Licensing PA Cloud Annual Subscription Fee 1 0.00 USD

9. Permitting PA Cloud Annual Subscription Fee 1 0.00 USD

10. Projects and Planning PA Cloud Annual Subscription Fee 1 0.00 USD

Renewal Order Total: 8,739.50 USD
Billing Information

This is not an invoice. Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer.

For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the Ship To location provided by the Customer on the Renewal Order Form.

Docusign Envelope ID: 320FDCB9-F4CA-4C8B-9F87-FD518BA941C8 MORE INFORMATION AT CENTRALSQUARE.COM

Renewal Order prepared by:

Diana Buitrago
[email protected]

Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only.

The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a Total Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather than the Total Price displayed above.

Docusign Envelope ID: 320FDCB9-F4CA-4C8B-9F87-FD518BA941C8 MORE INFORMATION AT CENTRALSQUARE.COM

Renewal Order prepared by:

Ashley Lemerond
[email protected]

Renewal Order #: Q-223848
Start Date: October 13, 2025
End Date: October 12, 2026
Billing Frequency: Yearly
Subsidiary: CentralSquare Technologies, LLC
Renewal Order prepared for:

City Manager, Admin
City of Santa Maria
110 E Cook Street Rm 7
Santa Maria, CA 93454
(805) 925-0951

WHAT SOFTWARE IS INCLUDED?

PRODUCT NAME QUANTITY TOTAL

1. AnalyticsNOW Cloud Annual Access Fee 1 8,682.19 USD

2. Code Compliance PA Cloud Annual Subscription Fee 1 0.00 USD

3. Community Development Mobile 2.0 Annual Subscription Fee 1 0.00 USD

4. Community Development: Advanced Annual Subscription Fee SaaS
30 65,984.70 USD

5. CRM PA Cloud Annual Subscription Fee 1 0.00 USD

6. Entity Management PA Cloud Annual Subscription Fee 1 0.00 USD

7. eTRAKIT Community Development Portal Annual Cloud
Subscription Fee
1 0.00 USD

8. Fusion Subscription SaaS Annual Subscription Fee SaaS 1 4,051.69 USD

9. GIS Advanced Engine Subscription SaaS Annual Subscription Fee SaaS
1 6,366.94 USD

10. Land Management PA Cloud Annual Subscription Fee 1 0.00 USD

11. Licensing PA Cloud Annual Subscription Fee 1 0.00 USD

12. Permitting PA Cloud Annual Subscription Fee 1 0.00 USD

13. Projects and Planning PA Cloud Annual Subscription Fee 1 0.00 USD Renewal Order Total: 85,085.52 USD
Billing Information

Docusign Envelope ID: 320FDCB9-F4CA-4C8B-9F87-FD518BA941C8 MORE INFORMATION AT CENTRALSQUARE.COM

Renewal Order prepared by:

Ashley Lemerond
[email protected]

This is not an invoice. Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer.

Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only.

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Chenin Dow, Community Development Director

DATE: August 5, 2025

SUBJECT: Adoption of Resolutions to Award Five Professional Services Agreements for On-Call Building and Planning Services

Description:

The City Council will consider approving the award of Professional Service Agreements for On -Call Building and Planning Services, including Building Plan Review, Building Inspection Services, and Planning Services, to five consultants: 1) Bu reau Veritas North America, Inc.; 2) CSG Consultants, Inc.; 3) JAS Pacific; 4) MDG Associates, Inc.; and 5) TW Planning & Land Development, LLC.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Envir onmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATIONS:

1. Adopt a Resolution awarding a Professional Services Agreement to Bureau Veritas North America, Inc. in an amount not to exceed $500,000 annually for On -Call Building and Planning Services; and

2. Adopt a Resolution awarding a Professional Services Agreement to CSG Consultants, Inc. in an amount not to exceed $300,000 annually for On -Call Building and Planning Services; and

3. Adopt a Resolution awarding a Professional Services Agreement to JAS Pacific in an amount not to exceed $750,000 annually for On -Call Building and Planning Services; and

4. Adopt a Resolution awarding a Professional Ser vices Agreement to MDG Associates, Inc. in an amount not to exceed $300,000 annually for On-Call Building and Planning Services; and

5. Adopt a Resolution awarding a Professional Services Agreement to TW Land Planning & Development, LLC in an amount not to e xceed $300,000 annually for On-Call Building and Planning Services; and

6. Authorize City Manager or designee to execute agreements. 2 BACKGROUND:

The City has experienced sustained levels of high -volume building plan submittals in recent years, particularly related to the construction of Accessory Dwelling Units (ADUs).

This has placed significant demands on the time of development review staff, from zoning clearance through plan review and building inspection. Additionally, special projects arise intermittently which require additional staffing support in Planning.

To provide optimal service to the public and ensure efficient plan review, as well as to meet permitting timelines mandated by the State of California for permit issuance for ADUs, staff recommends the onboarding of a roster of on -call consultants. These consultants will support Community Development’s ongoing efforts to substantially reduce development review and permitting timelines, facilitating development and further enhancing Santa Maria’s status as a business-friendly and pro-growth City.

Community Development has engaged the services of third-party building plan reviewers for a number of years. The current Request for Qualifications ( RFQ) 1) expands these services beyond building plan review to include building inspection and planning services, 2) aims to contract out the bulk of ADU reviews and inspections to increase efficiencies, meet State timelines and free up in -house staff time to focus on major projects, and 3) provided a ne w opportunity for firms to compete for the City of Santa Maria’s business and ensure these services are being provided as cost-effectively as possible.

DISCUSSION:

On June 9, 2025, a RFQ was issued. A total of five proposals were received on June 30, 2025.

Selection of qualified firms were made in accordance with the City’s Purchasing Guidelines. Because firms were permitted to submit on any or all of the services outlined in the RFQ, which included Building Plan Review, Building Inspection Services, and Planning Services, two separate review committees were established to ensure that reviewers were comparing like-for-like services. One selection committee was comprised of representatives from Building, Public Works Engineering, the Fire Department, Utilities, and Recreation and Parks; this team reviewed proposals for Building Plan Review and Building Inspection Services. A second committee, comprised of Planning staff reviewed the propo sals for Planning Services. Each committee independently evaluated and ranked the proposals, and the Building committee also conducted virtual interviews with the prospective firms.

After deliberations, the committees selected the following qualified fi rms to comprise the City’s on-call roster for the proposed services:
 Bureau Veritas North America, Inc.
 CSG Consultants, Inc.
 JAS Pacific
 MDG Associates, Inc.
 TW Land Planning & Development, LLC
3 These firms offer a variety of areas of expertise, allowing for the provision of the three different areas of contemplated services (Building Plan Review, Building Inspection, and Planning). Redundancies will enable the City to be nimble, meeting the needs of the development community and general public as efficiently and effectively as possible.

The proposed Professional Services Agreements would be managed by the Community Development Department.

Alternative
The City Council could decide not to award these Professional Services Agreements and direct staff to conduct all associated efforts in -house. However, this alternative is not recommended, as an updated RFQ and corresponding Professional Services Agreement is necessary to ensure compliance with the City’s Purchasing Guidelines. Thus, direction to carry out all services in -house would not only eliminate the opportunity to reduce permitting timelines, it would likely lengthen them by preventing the current level of third- party plan review from being conducted. This could lead to delays in development and the potential of missing State-mandated review deadlines.

Fiscal Considerations
The City is under no obligation to expend any funds under these professional services agreements. All fees for On -Call Building and Planning Services will be based on a project-by-project basis, with full cost recovery from fees paid by the applicant for each associated project.

Impact to the Community
Awarding these agreements w ill enable the City to better meet the needs of the community. Development review timelines have a significant impact on the overall cost and resources required to complete a construction project, from home renovations to large-scale developments. The prop osed consultants will act as force multipliers, available on an on-call basis to ensure that the City can complete the development review process as efficiently as possible. This will serve to facilitate development and encourage investment in Santa Maria, further enhancing our status as a business -friendly City and enriching the quality of life through the development of new amenities for our residents.

ATTACHMENT(S)

A. Resolution – Bureau Veritas North America, Inc.

B. Resolution – CSG Consultants, Inc.

C. Resolution – JAS Pacific
D. Resolution – MDG Associates, Inc.

E. Resolution – TW Planning & Land Development, LLC
F. Professional Services Agreement – Bureau Veritas North America, Inc.

G. Professional Services Agreement – CSG Consultants, Inc.

H. Professional Services Agreement – JAS Pacific
I. Professional Services Agreement – MDG Associates, Inc.

J. Professional Services Agreement – TW Planning & Land Development, LLC Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO BUREAU VERITAS NORTH AMERICA, INC. IN THE AMOUNT NOT TO EXCEED $500,000 ANNUALLY FOR ON-CALL BUILDING AND

PLANNING SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Building and Planning Services to support municipal development review services; and

WHEREAS, on June 9, 2025, the City issued a Request for Qualifications (RFQ) for on-call Building and Planning Services and notified firms that specialize in this work, including those who had e xpressed interest, as well as those who had previously completed work for the City; and

WHEREAS, on June 30, 2025, the City received five proposals f rom firms that perform this work; and

WHEREAS, staff formed two selection committees to independently review and score each firm’s proposal based on specific criteria in the RFQ, with one committee reviewing proposals for Building Plan Review and Buildin g Inspection Services, and the other reviewing proposals for Planning Services; and

WHEREAS, following deliberations, the pertinent selection committee determined that Bureau Veritas North America, Inc. satisfied the requirements of the RFQ and was deemed a qualified firm to provide the needed on -call Building and Planning Services; and

WHEREAS, the firm will provide services on an on -call, as -needed basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the rate schedule included in the agreement; and

WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significa nt effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

Attachment A
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Award a Professional Services Agreement to Bureau Veritas North America, Inc. for on-call Building and Planning Services f or a term that ends on August 5, 2028, which may be extended by mutual agreement for up to two one-year extensions, with an annual fee not to exceed $500,000; and

SECTION 2. Authorize City Manager, or designee, to execute the agreement and any related documents; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of August 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment B
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO CSG CONSULTANTS, INC. IN AN AMOUNT NOT TO EXCEED
$300,000 ANNUALLY FOR ON-CALL BUILDING AND PLANNING

SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Building and Planning Services to support municipal development review services; and

WHEREAS, on June 30, 2025, the City received five proposals from firms th at perform this work; and

WHEREAS, staff formed two selection committees to independently review and score each firm’s proposal based on specific criteria in the RFQ, with one committee reviewing proposals for Building Plan Review and Building Inspection Services, and the other reviewing proposals for Planning Services; and

WHEREAS, following deliberations, the pertinent selection committee determined that CSG Consultants, Inc. satisfied the requirements of the RFQ and was deemed a qualified firm to provide the needed on-call Building and Planning Services; and

WHEREAS, the firm will provide services on an on -call, as -needed basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negoti ated based on the rate schedule included in the agreement; and

WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that t here is no possibility that the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

Attachment B
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Award a Professional Services Agreement to CSG Consultants, Inc. for on-call Building and Planning Services for a term that ends on August 5, 2028, which may be extended by mutual agreement for up to two one-year extensions, with an annual fee not to exceed $300,000; and

SECTION 2. Authorize City Manager, or designee, to execute agreement and any related documents; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of August 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment C
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO JAS PACIFIC IN THE AMOUNT NOT TO EXCEED $750,000

ANNUALLY FOR ON-CALL BUILDING AND PLANNING

SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Building and Planning Services to support municipal development review services; and

WHEREAS, on June 9, 2025, the City issued a Request for Qualifications (RFQ) for on-call Building and Planning Ser vices and notified firms that specialize in this work, including those who had e xpressed interest, as well as those who had previously completed work for the City; and

WHEREAS, on June 30, 2025, the City received five proposals from firms that perform this work; and

WHEREAS, staff formed two selection committees to independently review and score each firm’s proposal based on specific criteria in the RFQ, with one committee reviewing proposals for Building Plan Review and Building Inspection Services, an d the other reviewing proposals for Planning Services; and

WHEREAS, following deliberations, the pertinent selection committee determined that JAS Pacific satisfied the requirements of the RFQ and was deemed a qualified firm to provide the needed on-call Building and Planning Services; and

WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 153 78). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility tha t the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

Attachment C
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Award a Professional Services Agreement to JAS Pacific for on-call Building and Planning Services for a term that ends on August 5, 2028, which may be extended by mutual agreement for up to two one-year extensions, with an annual fee not to exceed $750,000; and

SECTION 2. Authorize City Manager, or designee, to execute agreement and any related documents; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of August 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment D
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO MDG ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED
$300,000 ANNUALLY FOR ON-CALL BUILDING AND PLANNING

SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Building and Planning Services to support municipal development review services; and

WHEREAS, on June 30, 2025, the City received five proposals from firms th at perform this work; and

WHEREAS, staff formed two selection committees to independently review and score each firm’s proposal based on specific criteria in the RFQ, with one committee reviewing proposals for Building Plan Review and Building Inspection Services, and the other reviewing proposals for Planning Services; and

WHEREAS, following deliberations, the pertinent selection committee determined that MDG Associates, Inc. satisfied the requirements of the RFQ and was deemed a qualified firm to provide the needed on-call Building and Planning Services; and

WHEREAS, the firm will provide services on an on -call, as -needed basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negoti ated based on the rate schedule included in the agreement; and

WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that t here is no possibility that the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

Attachment D
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Award a Professional Services Agreement to MDG Associates, Inc. for on-call Building and Planning Services for a term that ends on August 5, 2028, which may be extended by mutual agreement for up to two one-year extensions, with an annual fee not to exceed $300,000;

SECTION 2. Authorize City Manager, or designee, to execute agreement and any related documents; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of August 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment E
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A PROFESSIONAL SERVICES AGREEMENT

TO TW LAND PLANNING & DEVELOPMENT, LLC IN AN AMOUNT
NOT TO EXCEED $300,000 ANNUALLY FOR ON-CALL

BUILDING AND PLANNING SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Building and Planning Services to support municipal development review services; and

WHEREAS, on June 30, 2025, the City received five proposals f rom firms that perform this work; and

WHEREAS, following deliberations, the pertinent selection committee determined that TW Land Planning & Development, LLC satisfied the requirements of the RFQ and was deemed a qualified firm to provide the needed on -call Building and Planning Services; and

WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

Attachment E
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Award a Professional Services Agreement to TW Land Planning & Development, LLC for on -call Building and Planning Services for a term that ends on August 5, 2028, which may be extended by mutual agreement for up to two one -year extensions, with an annual fee not to exceed $300,000; and

SECTION 2. Authorize City Manager, or designee, to execute agreement and any related documents; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of August 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment F
Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made on August 5 , 2025, by and between Bureau Veritas North America, Inc. , a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“C ity”), in Santa Maria, California, based on the following recitals:

1. Whereas, the City seeks to enhance customer service, expedite development review, and provide additional resources to in -house staff through contracting for various elements of the development review process (the “Project”); and

2. Whereas, the Contractor has the experience, skills, resources, and the necessary professional licenses and certifications to qualify as Contractor to perform the needed services, and is willing to provide thos e services on mutually agreeable terms.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is three (3) years, beginning on the date first written above. This cont ract may be extended for up to two (2) periods of one (1) year each by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Term ination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing environmental services. More specifically, Contractor agrees to perform the specific services listed in Exhibit “A ,” consistent with the proposal attached in Exhibit “E.”

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” “C ,” “D,” and “E” are attached and incorporated.

Attachment F
Atty. Rev. 2021

3. Contractor’s Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

3.02. Timelines. For services related to Planning review of Accessory Dwelling Units as well as all building plan reviews, encompassing reviews for building, civil engine ering, utilities, fire, and Recreation and Parks, Contractor shall complete reviews and provide comprehensive comments for the applicant not later than two (2) calendar weeks f ollowing the City’s issuance of the subject application to the Contractor. For projects identified by the City as “expedited,” Contractor shall complete reviews and provide comprehensive comments not later than one (1) calendar week following the City’s provision of the application to the Contractor.

3.03. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.04. Status. Contractor (including its employ ees) is an independent contractor. No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deduct ions or withholdings from the compensation payable to Contractor under this agreement.

3.05. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs including, but not limited to , reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or the acts or omissions of an employee, agent or subcontractor of the Contractor. The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of t he Section relating to insurance.

3.06. Conflict of Interest. Contractor will comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Contractor who will be working on behalf of the City pursuant to this Agreement, may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Contractor to notify that City of any staff changes relating to this Agreement.

Attachment F
Atty. Rev. 2021

A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Contractor unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Contractor, except as indicated in Subsection B.

______________
Initials

B. In accomplishing the scope of services of this Agreement, Contractor will be performing a specialized or general service for the City, and there is substantial likelihood that the Contractor’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Contractor shall be subject to Disclosure Category “1” of the City’s Conflict of Interest Code.

______________
Initials

3. Miscellaneous

To City: To Contractor:

City of Santa Maria Bureau Veritas North America, Inc.

Community Development Department Plan Check & Inspection Bureau Attn: Community Development Admin. Attn: Craig Baptista 110 S. Pine Street, Room 101 1411 Marsh St., Suite 107 Santa Maria, CA 93458 San Luis Obispo, CA 93401

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws including, but not limited to , the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the Attachment F
Atty. Rev. 2021

parties with respect to the subject matte r. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of th e agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals re quired by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director 's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. Contractor agrees to comply with the prevailing wage requirements in Exhibit D when applicable.

Attachment F
Atty. Rev. 2021

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

________________________ _________________________
By: By: Chenin Dow, Director of Community Development

APPROVED AS TO FORM:

__________________________
City Attorney

Attachment F
Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PEFORMED

I. A. Building Plan Check Services
Provide highly qualified plan check professionals to provide accurate and timely plan check services with sufficient staffing to meet the City's needs. Provide first- rate customer service in performing the following services:
 Plan checks shall be performed for structural, architectural, plumbing, electrical, mechanical, accessibility, onsite grading, landscaping and trees, energy and green building compliance. Plan review for buildings and structures submitted to the City by individuals, developers or other applicable government agencies, including the City of Santa Maria, will be checked according to the latest edition of the California Building Codes (building codes), City of Santa Maria a mendments, other applicable codes, as well as the project conditions of approval.
 Review and approve building/structural revisions to plans as required during construction.
 All chan ges/corrections must be clearly and accurately identified, documented, and addressed prior to approval.
 Plan check services must also have a process in place that ensures consistent and efficient communication between City staff, including the plan check staff, and the applicant to avoid delays.
 Approved plans must be stamped and signed as approved once they meet all requirements.
 Services shall also include provisions to review the plans electronically.

The plans will be available within the Central Squ are permitting software.

Blue Beam software will be required in order to review, mark, and approve the plans. Adobe Pro software may also be required. ICC- and CASp - certified plans examiners, architects, and structural engineers are highly desired.
 Provide comments within two calendar weeks of receipt of plans.  Provide an “exp edited” review track to allow for provision of comments in no more than five business days for items requiring a faster turnaround time than the two -week standard. The City will dete rmine which projects qualify for expediting.
 Services are anticipated to be provided remotely.

Attachment F
Atty. Rev. 2021

B. Civil Engineering Review Services
Provide technical engineering services to support the review of private development applications and ensure conformance with City standards, policies, and applicable regulations.
 Review of tentat ive subdivision maps, parcel maps, lot line adjustments, and related entitlement applications for civil engineering compliance.  Evaluation of site development plans, including grading , drainage, erosion control, utility infrastructure, streets, sidewalks, and parking layout.  Assessment of traffic circulation, access design, and Americans with Disabilities Act (ADA) compliance for pedestrian and vehicular facilities.  Verification of consistency with City standards, improvement plans, master plans (water, sew er, storm drain, transportation), and stormwater quality management requirements.
 Preparation of conditions of approval for engineering -related aspects of development projects.
 Review of technical studies submitted in support of development applications, i ncluding drainage reports, traffic impact studies, and hydrology/hydraulic analyses.
 Review of conceptual and final public improvement plans, including streets, stormwater facilities, utilities, and grading.  Coordination with City departments to resolve co nflicts, clarify design expectations, and ensure cross-discipline consistency.
 Preparation of plan review comment letters and provision of technical guidance to applicants during the plan review process.
 Attendance at meetings with applicants, consultants, or other City departments, as requested.
 Field review or site visits, as necessary, to support plan review or project conditions.
 Services are anticipated to be primarily provided remotely; however, occasional on-site support may be requested.
 Review of A ccessory Dwelling Unit (ADU) development applications for compliance with Utilities Department Cross -Connection Control regulations.

Attachment F
Atty. Rev. 2021

C. Utilities Review Services
Review private development applications to evaluate the adequacy and design of utility infrastructure improvements, including but not limited to water, wastewater, and stormwater systems.
 Review of building plans for conformance with City standards, specifications, and applicable codes.
 Assessment of water, sewer, and storm drain capacity to ser ve proposed developments.
 Verification of the consistency of proposed utility layouts with City General Plan, Utility Capacity Study, and Capital Improvement Programs.  Evaluation of h ydraulic modeling reports, flow analyses, and system calculations to ensure infrastructure adequacy.
 Preparation of utility -related conditions of approval for development entitlements and permits.
 Coordination with City Public Works and Utilities Department staff to resolve discrepancies or required revisions.
 Review of utility easements, dedications, and right-of-way needs.  Participation in technical meetings with applicants, engineers, and City staff, as necessary, to facilitate project review and approval.  Field inspections and verification of as -built utilities may be reques ted on an as-needed basis.
 Services are anticipated to be primarily performed remotely but may require occasional in-person meetings or site visits at the City's request.

D. Recreation and Parks Review Services
 Review of various private development applic ations for compliance with Recreation and Parks Department regulations, including, but not limited to, landscape architecture and Urban Forestry (arborist).

E. Fire Department Review Services
 Review of various private development applications for complianc e with Fire Department regulations in accordance with the current adopted California Fire Code, and the current adopted Santa Maria Municipal Code.

Attachment F
Atty. Rev. 2021

II. Building Inspection Services
Provide ICC-certified building inspectors who are qualified to perform on -site inspection services to ensure compliance with approved plans and project conditions of approval, enforce all provisions of the California Building Code, and provide assistance to City staff, including but not limited to the following:
 Review construction plans and specifications; perform field inspections of building construction, plumbing, mechanical and electrical installations in residential, commercial, and industrial buildings to ensure compliance with local, state and federal building codes and regulations.  Coordinate the on -site inspection of commercial and residential construction, alteration, and demolition in accordance with all applicable building codes, project conditio ns of approval, etc., Monday through Friday. (The Community Development Department currently follows a 9/80 schedule with a unified Friday off, and a limited number of employees work a standard 5/40 schedule. The City will entertain both of these options.)
 Provide technical information, including interpretation of building plan s and specifications as well as interpretation of code requirements relative to building construction, to contractors, property owners, and the public as needed.
 Availability of 24-hour emergency off-hours services.  In the event of a catastrophe, provide inspections to assist the City with building safety assessments and provide emergency plan check and inspection services.
 Ability to enforce a variety of applicable local and state building codes and ordinances pertaining to zoning, land use, nuisances, h ousing, health and safety, and other matters of public concern.
 Ability to serve as a resource and provide information on City regulations to property owners, residents, businesses, the general public, and other City departments.
 Ability to issue, track, and final building, electrical, plumbing, mechanical, and other types of required permits.
 Knowledge of modern office procedures and equipment, including computers and supporting word processing and spreadsheet applications.  Possession of a State of California Class C driver's license.  The selected firm(s) must also be able to provide coverage if the regularly assigned building inspector is absent due to illness, vacation, etc.

Attachment F
Atty. Rev. 2021

III. Permit Technician Services
 Calculate fees and issue building, plumbing, mechanical, electrical, sewer, demolition, as well as permits combining the aforementioned.  Use permitting and plan check software to issue and route plans.  Assist the public on the phone and via e -mail as needed regarding questions or processing permits and questions on local, state and federal regulations, planning and engineering codes, ordinances, documents, standards and guidelines.
 Services are anticipated to be provided remotely.

IV. Planning Review Services
General Planning services including but not l imited to: general planning -related development and land use project review, site visits, technical plan check for planning documents and plans, map review, conformance with Federal, State and local regulations, particularly the California Environmental Qu ality Act (CEQA), and general compliance with City Standards, Ordinances, and Regulations.

All services provided by the Consultant shall be performed by individuals who meet the qual ifications, education, and certifications/licensing requirements for the professional planning levels of Assistant to Senior Planner.

Services include, but are not limited to, the following:
 Analyze projects for compliance with the City’s General Plan, zoning ordinance, Subdivision Map Act, Design Guidelines, applicable speci fic plans and other policies.
 Review and process ministerial applications and discretionary entitlements, such as: plan checks, zoning clearances, sign permits, use permits, variances , design review, tentative maps, and general plan and zoning amendments.
 Compiles and analyzes data on economic, social, environmental, and physical factors affecting land use.
 Meets with developers, engineers, property owners, contractors and other individuals to discuss, advise, explain processes and suggest improvements regarding potential projects, pre -applications, development applications, feasibility analysis, conceptual development plans and code interpretation.

Attachment F
Atty. Rev. 2021

 Ability to write Planning Commission and City Council staff reports, resolutions, ordinances, conditions of ap proval, and give oral presentations.
 Attend public hearings and community meetings as necessary.  Analyze projects for CEQA compliance.
 Ability to review projects and provide comments within timelines specified by the Permit Streamlining Act and the City (s horter timelines may be required for certain projects).
 Provide strong emphasis on the management of multiple projects and competing priorities while maintaining quality, meeting sche dules and staying within budget.
 Develops and maintains good working rela tionships with City staff, other jurisdictions, and the public.
 Answer public inquiries by telephone or e -mail regarding property zoning and/or General Plan land uses, application submittal requirements, etc.  Facilitation of special projects.
 Services are anticipated to be provided remotely ; may require occasional in-person meetings such as public hearings for major projects.

Attachment F
Atty. Rev. 2021

EXHIBIT “B”

PAYMENT TERMS

I. Progress Authorization
This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate sheet.

During the duration of this Master Agreement , the City will identif y individual tasks and, upon agreed scope of work, schedule, and cost, a Notice to Proceed and Purchase Order will be issued for each task.

The aggregate not -to-exceed fee for all tasks provided during each one -year term of the agreement shall be $500,000.

II. Invoice Procedure
A. The Consultant shall present bill for charges by the tenth day of the month for the prior month’s services.

B. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subconsultants, and other direct costs incurred.

Attachment F
Atty. Rev. 2021

EXHIBIT “C”

INSURANCE

CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries t o persons or damages to property which may arise from or in connection wi th the performance of the work hereunder by the CONTRACTOR, his/her agents, representatives, or employees. If the CONTRACTOR maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broa der coverage and/or higher limits maintained by the CONTRACTOR.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products
and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if
CONTRACTOR has no owned autos, covering hired (Code
8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the CONTRACTOR's profession. Architects' and en gineers'
coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

CONTRACTOR shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property da mage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/locati on (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Attachment F
Atty. Rev. 2021

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the CITY. The CITY may require the CONTRACTOR to purchase
coverage w ith a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liability poli cies are to contain, or be endorsed to contain, the following provisions:

1. The CITY, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operatio ns performed by or on behalf of the CONTRACTOR including
materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the
CONTRACTOR’s insurance (at least a s broad as ISO Form
CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, t he CONTRACTOR's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its officers, officials, employees and volunteers. Any
insurance or self -insurance maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONTRACTOR's insurance and shall not contribute with it.

Attachment F
Atty. Rev. 2021

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with n otice stating the title of this
contract to the CITY. All notices provid ed pursuant to this MOU shall be given to the City representative listed for notice in this Agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONTRACTOR
may acquire against the CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of
subrogation endorsement from the insurer.

5. If any of the required policies provide claim s-made coverage:
a) The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of
contract work.
b) Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c) If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the CONTRACTOR must purchase “extended reporting”
coverage for a minimum of fiv e (5) years after
completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless other wise acceptable to the CITY.

Attachment F
Atty. Rev. 2021

F. Verification of Coverage

CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work comm ences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to requ ire complete, certified copies of all required insurance policies, includ ing endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, ins urer, coverage, or other special circumstances.

Attachment F
Atty. Rev. 2021

“EXHIBIT D”

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND

PRECONSTRUCTION PHASES OF CONSTRUCTION, AND INSTALLATIONS

The terms of this Agreement apply to all public works projects for over $1,000.

For purposes of this Exhibit, “Public Works” includes any project of a type defined in California Labor Code section 1720 when paid for in whole or in part by public funds.

These projects include: construction, alteration, demolition, installatio n, or repair work done under contract. For purposes of this definition, "construction" includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including, but not limited to, inspectio n and land surveying work, regardless of whether any further construction work is conducted, and work performed during the postconstruction phases of construction, including, but not limited to, all cleanup work at the jobsite. For purposes of this definit ion, "installation" includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems.

Pursuant to California Labor Code sections 1720 and 1771, construction, alteration, demolition, installation, repair and maintenance work performed under this Agreement is subject to State prevailing wage laws. State prevailing wage laws require certain provisions be included in all contracts for public works. The CONTRACTOR and any subcontractors shall comply with all appl icable State prevailing wage laws, whether included in this agreement or inadvertently omitted, including but not limited to the requirements listed below:

1. Compliance with Prevailing Wage Requirements. Pursuant to California Labor Code sections 1720 throu gh 1861, the CONTRACTOR and all subcontractors shall ensure that all workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). This includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including but not limited to inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post -construction phases of construction, including but not limited to all cleanup work at the jobsite.

1.1. Copies of such prevailing rate of per diem wages are on file at the City Public Works Department and a re available for inspection to any interested party on request. Copies of the prevailing rate of per diem wages also may be found at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. The CONTRACTOR and all subcontractors shall post a copy of the prevailing rate of per diem wages determination at each job site and shall make them available to any interested party upon request.

Attachment F
Atty. Rev. 2021

1.2. The wage rates determined by the DIR refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, then the published rate of wage shall be in effect for the life of this Agreement. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage rate and the predetermined wage rate is on file with the DIR, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Agreement in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage r ates, which expiration dates occur during the life of this Agreement, eac h successive predetermined wage rate shall apply to this Agreement on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Agreement, such wage rate shall apply to the balance of the Agreement.

2. Penalties for Violations. The CONTRACTOR and all subcontractors shall comply with California Labor Code section 1775 in the event a worker is paid less than the prevailing wage rate for the work or craft in which the worker is employed.

This shall be in addition to any other applicable penalties allowed under California Labor Code sections 1720 through 1861.

3. Payroll Records. The CONTRACTOR and all subcontractors shall comply with California Labor Code section 1776, which genera lly requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. The CONTRACTOR shall require all subcontractors to a lso comply with section 1776. The CONTRACTOR and all subcontractors shall furnish records specified in section 1776 on a monthly basis, both to the City and directly to the Labor Commissioner in the manner required by California Labor Code section 1771.4. The CONTRACTOR shall ensure its subcontractors prepare and submit payroll records to the City and the DIR as required by this section. The City may require the CONTRACTOR and its subcontractors to prepare and submit records specified in section 1776 to the City and the Labor Commissioner on a weekly basis, at no additional cost to the City.

4. Apprentices. The CONTRACTOR and all subcontractors shall comply with California Labor Code sections 1777.5, 1777.6 and 1777.7 concerning the employment and wages of apprentices. The CONTRACTOR is responsible for compliance with this section for all apprenticeable occupations pursuant to California Labor Code section 1777.5(n).

5. Working Hours. The CONTRACTOR and all subcontractors shall comply with California Labor Code s ections 1810 through 1815, including but not limited to: (i) restrict working hours on public works contracts to eight hours a day and forty hours a week, unless all hours worked in excess of 8 hours per day are compensated at not less than 1½ times the basic rate of pay; and (ii) specify penalties to be imposed on CONTRACTORs and subcontractors of $25 per worker per day for each day the Attachment F
Atty. Rev. 2021

worker works more than 8 hours per day and 40 hours per week in violation of California Labor Code sections 1810 through 1815.

6. Required Provisions for Subcontracts. The CONTRACTOR shall include , at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor: California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the CONTRACTOR is required to secure the payment of compensation of its employees. By signing the Agreement, to which this is an exhibit, the CONTRACTOR certifies that:

“I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self -insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing th e performance of the work of this Agreement.”

8. Compliance Monitoring and Enforcement. This project is subject to compliance monitoring and enforcement by the DIR. The City must withhold contract payments from the CONTRACTOR as directed by the DIR, pursuant to California Labor Code section 1727.

9. CONTRACTOR and Subcontractor Registration Requirements. The CONTRACTOR and all subcontractors shall not engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5 CONTRACTOR certifies that the CONTRACTOR has verified that all CONTRACTOR and all subcontractors (if any approved by City) used on this project are registered with the DIR in compliance with California Labor Code sections 1771.1 and 1725.5. The CONTRACTOR shall provide proof of registration for themselves and all listed subcontractors to the City at the time of signature of contract and immediately upon any changes or City’s request.

10. Stop Order . Where a CONTRACTOR or subcontractor engages in the performance of any public work contract without having been registered in violation of California Labor Code sections 1725.5 or 1771.1, the Labor Commissioner must issue and serve a stop order prohibiting the use of the unregistered CONTRACTOR or subcontractor on ALL public works until the unregistered CONTRACTOR or subcontractor is registered. Failure to observe a stop order is a misdemeanor.

Attachment F
Atty. Rev. 2021

“EXHIBIT E”

PROPOSAL

Attachment G
Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made on August 5, 2025, by and between CSG Consultants, Inc., a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in San ta Maria, California, based on the following recitals:

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is three (3) years, beginning on the date first written above. This contract may be e xtended for up to two (2) periods of one (1) year each by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is ef fective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing environmental services. More specifically, Contractor agrees to perform the spe cific services listed in Exhibit “A,” consistent with the proposal attached in Exhibit “E.”

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” “C ,” “D,” and “E” are attached and incorporated.

Attachment G
Atty. Rev. 2021

3. Contractor’s Obligations.

3.02. Timelines. For services related to Planning review of Accessory Dwelling Units as well as all bui lding plan reviews, encompassing reviews for building, civil engineering, utilit ies, fire, and Recreation and Parks, Contractor shall complete reviews and provide comprehensive comments for the applicant not later than two (2) calendar weeks following the City’s issuance of the subject application to the Contractor. For projects identified by the City as “expedited,” Contractor shall complete reviews and provide comprehensive comments not later than one (1) calendar week following the City’s provision of the application to the Contractor.

3.03. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.04. Status. Contractor (including its employees) is an in dependent contractor. No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withh oldings from the compensation payable to Contractor under this agreement.

3.05. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the Cit y, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs including, but not limited to , reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or the acts or omissions of an employee, agent or subcontractor of the Contractor. The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of the Section re lating to insurance.

Attachment G
Atty. Rev. 2021

______________
Initials

3. Miscellaneous

To City: To Contractor:

City of Santa Maria CSG Consultants, Inc.

Community Development Department Attn: Ali Annan
Attn: Community Development Admin. 806 9th Street, Suite 2A 110 S. Pine Street, Room 101 Paso Robles, CA 93446
Santa Maria, CA 93458

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be give n to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws including, but not limited to, the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the Attachment G
Atty. Rev. 2021

parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the r emainder of the agreement shall remain in full force and effect unless amended o r modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its cu rrent business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. If applicable, Contractor and all sub contractors are required to pay the general prevailing wage rat es of per diem wages and overtime and holiday wages determined by the Director o f the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.g ov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. Contractor agrees to comply with the prevailing wage requirements in Exhibit D when applicable.

Attachment G
Atty. Rev. 2021

IN WITNESS WHEREOF, this agreement is executed by the par ties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

________________________ _________________________
By: By: Chenin Dow, Director of Community Development

APPROVED AS TO FORM:

__________________________
City Attorney

Attachment G
Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PEFORMED

I. A. Building Plan Check Services
Provide highly qualified plan check professionals to provide accurate and timely plan check services with sufficient staffing to meet the City's needs. Provide first- rate customer service in performing the following services:
 Plan checks shall be perform ed for structural, architectural, plumbing, electrical, mechanical, accessibility, onsite grading, landscaping and trees, energy and green building compliance. Plan review for buildings and structures submitted to the City by individuals, developers or oth er applicable government agencies, including the City of Santa Maria, will be checked according to the latest edition of the California Building Codes (building codes), City of Santa Maria amendments, other applicable codes, as well as the project conditions of approval.
 Review and approve building/structural revisions to plans as required during construction.
 All chan ges/corrections must be clearly and accurately identified, documented, and addressed prior to approval.
 Plan check services must also have a process in place that ensures consistent and efficient communication between City staff, including the plan check staff, and the applicant to avoid delays.
 Approved plans must be stamped and signed as approved once they meet all requirements.
 Services shall also include provisions to review the plans electronically.

The plans will be available within the Central Squ are permitting software.

Blue Beam software will be required in order to review, mark, and approve the plans. Adobe Pro software may also b e required. ICC- and CASp - certified plans examiners, architects, and structural engineers are highly desired.
 Provide comments within two calendar weeks of receipt of plans.  Provide an “expedited” review track to allow for provision of comments in no more than five business days for items requiring a faster turnaround time than the two -week standard. The City will dete rmine which projects qualify for expediting.
 Services are anticipated to be provided remotely.

Attachment G
Atty. Rev. 2021

B. Civil Engineering Review Services
Provide technical engineering services to support the review of private development applications and ensure conformance with City standards, policies, and applicable regulations.
 Review of tentative subdivision maps, parcel maps, lot line adjustments, and related entitlement applications for civil engineering compliance.  Evaluation of site development plans, including grading , drainage, erosion control, utility infrastructure, streets, sidewalks, and parking layout.  Assessment of traffic circulation, access desi gn, and Americans with Disabilities Act (ADA) compliance for pedestrian and vehicular facilities.  Verification of consistency with City standards, improvement plans, master plans (water, sewer, storm drain, transportation), and stormwater quality management requirements.
 Preparation of conditions of approval for engineering -related aspects of development projects.
 Review of technical studies submitted in support of development applications, including drainage reports, traffic impact studies, and hydrology/hydraulic analyses.
 Review of conceptual and final public improvement plans, including streets, stormwater facilities, utilities, and grading.  Coordination with City departments to resolve conflicts, clarify design expectations, and ensure cross-discipline consistency.
 Preparation of plan review comment letters and provision of technical guidance to applicants during the plan review process.
 Attendance at meetings with applicants, consultants, or other City departments, as requested.
 Field review or site vis its, as necessary, to support plan review or project conditions.
 Services are anticipated to be primarily provided remotely; however, occasional on-site support may be requested.
 Review of Accessory Dwelling Unit (ADU) development applications for compliance with Utilities Department Cross -Connection Control regulations.

Attachment G
Atty. Rev. 2021

C. Utilities Review Services
Review private development applications to evaluate the adequacy and design of utility infrastructure improvements, including but not limited to water, wastew ater, and stormwater systems.
 Review of building plans for conformance with City standards, specifications, and applicable codes.
 Assessment of water, sewer, and storm drain capacity to serve proposed developments.
 Verification of the consistency of propo sed utility layouts with City General Plan, Utility Capacity Study, and Capital Improvement Programs.  Evaluation of h ydraulic modeling reports, flow analyses, and system calculations to ensure infrastructure adequacy.
 Preparation of utility -related conditi ons of approval for development entitlements and permits.
 Coordination with City Public Works and Utilities Department staff to resolve discrepancies or required revisions.
 Review of utility easements, dedications, and right-of-way needs.  Participation in technical meetings with applicants, engineers, and City staff, as necessary, to facilitate project review and approval.  Field inspections and verification of as -built utilities may be requested on an as-needed basis.
 Services are anticipated to be primaril y performed remotely but may require occasional in-person meetings or site visits at the City's request.

D. Recreation and Parks Review Services
 Review of various private development applications for compliance with Recreation and Parks Department regulat ions, including, but not limited to, landscape architecture and Urban Forestry (arborist).

E. Fire Department Review Services
 Review of various private development applications for compliance with Fire Department regulations in accordance with the current adopted California Fire Code, and the current adopted Santa Maria Municipal Code.

Attachment G
Atty. Rev. 2021

II. Building Inspection Services
Provide ICC-certified building inspectors who are qualified to perform on -site inspection services to ensure compliance with approved plans a nd project conditions of approval, enforce all provisions of the California Building Code, and provide assistance to City staff, including but not limited to the following:
 Review construction plans and specifications; perform field inspections of building construction, plumbing, mechanical and electrical installations in residential, commercial, and industrial buildings to ensure compliance with local, state and federal building codes and regulations.  Coordinate the on -site inspection of commercial and re sidential construction, alteration, and demolition in accordance with all applicable building codes, project conditio ns of approval, etc., Monday through Friday. (The Community Development Department currently follows a 9/80 schedule with a unified Friday off, and a limited number of employees work a standard 5/40 schedule. The City will entertain both of these options.)
 Provide technical information, including interpretation of building plans and specifications as well as interpretation of code requirement s relative to building construction, to contractors, property owners, and the public as needed.
 Availability of 24-hour emergency off-hours services.  In the event of a catastrophe, provide inspections to assist the City with building safety assessments an d provide emergency plan check and inspection services.
 Ability to enforce a variety of applicable local and state building codes and ordinances pertaining to zoning, land use, nuisances, housing, health and safety, and other matters of public concern.
 Ability to serve as a resource and provide information on City regulations to property owners, residents, businesses, the general public, and other City departments.
 Ability to issue, track, and final building, electrical, plumbing, mechanical, and other types of required permits.
 Knowledge of modern office procedures and equipment, including computers and supporting word processing and spreadsheet applications.  Possession of a State of California Class C driver's license.  The selected firm(s) must also b e able to provide coverage if the regularly assigned building inspector is absent due to illness, vacation, etc.

Attachment G
Atty. Rev. 2021

III. Permit Technician Services
 Calculate fees and issue building, plumbing, mechanical, electrical, sewer, demolition, as well as permits combining the aforementioned.  Use permitting and plan check software to issue and route plans.  Assist the public on the phone and via e -mail as needed regarding questions or processing permits and questions on local, state and federal regulations, planning an d engineering codes, ordinances, documents, standards and guidelines.
 Services are anticipated to be provided remotely.

IV. Planning Review Services
General Planning services including but not limited to: general planning -related development and land use proje ct review, site visits, technical plan check for planning documents and plans, map review, conformance with Federal, State and local regulations, particularly the California Environmental Quality Act (CEQA), and general compliance with City Standards, Ordi nances, and Regulations.

Services include, but are not limited to, the following:
 Analyze projects for compliance with the City’s General Plan, zoning ordinance, Subdivision Map Act, Design Guidelines, applicable specific plans and other policies.
 Review and process ministerial appli cations and discretionary entitlements, such as: plan checks, zoning clearances, sign permits, use permits, variances , design review, tentative maps, and general plan and zoning amendments.
 Compiles and analyzes data on economic, social, environmental, and physical factors affecting land use.
 Meets with developers, engineers, property owners, contractors and other individuals to discuss, advise, explain processes and suggest improvements regarding potential projects, pre -applications, development applications, feasibility analysis, conceptual development plans and code interpretation.

Attachment G
Atty. Rev. 2021

 Ability to write Planning Commission and City Council staff reports, resolutions, ordinances, conditions of approval, and give oral presentations.
 Attend public hearings and community meetings as necessary.  Analyze projects for CEQA compliance.
 Ability to review projects and provide comments within timelines specified by the Permit Streamlining Act and the City (shorter timelines may be required for certain projects).
 Provide st rong emphasis on the management of multiple projects and competing priorities while maintaining quality, meeting sche dules and staying within budget.
 Develops and maintains good working relationships with City staff, other jurisdictions, and the public.
 Answer public inquiries by telephone or e -mail regarding property zoning and/or General Plan land uses, application submittal requirements, etc.  Facilitation of special projects.
 Services are anticipated to be provided remotely ; may require occasional in-person meetings such as public hearings for major projects.

Attachment G
Atty. Rev. 2021

EXHIBIT “B”

PAYMENT TERMS

I. Progress Authorization
This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate sheet.

During the duration of this Master Agreement , the City will identify individual tasks and, upon agreed scope of work, schedule, and c ost, a Notice to Proceed and Purchase Order will be issued for each task.

The aggregate not -to-exceed fee for all tasks provided during each one -year term of the agreement shall be $300,000.

II. Invoice Procedure
A. The Consultant shall present bill for charge s by the tenth day of the month for the prior month’s services.

B. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subconsultants, and other direct costs incurred.

Attachment G
Atty. Rev. 2021

EXHIBIT “C”

INSURANCE

CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries t o persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, his/he r agents, representatives, or employees. If the CONTRACTOR maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or higher limits maintained by the CONTRACTOR.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if
CONTRACTOR has no owned autos, covering hired (Code
8) and non-owned autos (Code 9).

3. Workers' Compensation insuran ce as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the CONTRACTOR's profession. Architects' and engineers'
coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

CONTRACTOR shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form wit h a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/locati on (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Attachment G
Atty. Rev. 2021

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the CITY. The CITY may require the CONTRACTOR to purchase
coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The CITY, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including
materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the
CONTRACTOR’s insurance (at least as broad as ISO Form
CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, t he CONTRACTOR's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its of ficers, officials, employees and volunteers. Any insurance or self -insurance maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONTRACTOR's insurance and shall not contribute with it.

Attachment G
Atty. Rev. 2021

3. Each insurance po licy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with n otice stating the title of this
contract to the CITY. All notices provided pursuant to this MOU shall be given to the City representative listed for notice in this Agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. CONTRACTOR hereby grants to CITY a w aiver of any right to subrogation which any insurer of said CONTRACTOR
may acquire against the CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to affect this waiver of subrog ation, but this provision applies regardless of whether or not the CITY has received a waiver of
subrogation endorsement from the insurer.

5. If any of the required policies provide claims -made coverage:
a) The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of
contract work.
b) Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c) If coverage is canceled or non -renewed, and n ot
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the CONTRACTOR must purchase “extended reporting”
coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless other wise acceptable to the CITY.

Attachment G
Atty. Rev. 2021

F. Verification of Coverage

CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to requ ire complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment G
Atty. Rev. 2021

“EXHIBIT D”

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND

PRECONSTRUCTION PHASES OF CONSTRUCTION, AND INSTALLATIONS

The terms of this Agreement apply to all public works projects for over $1,000.

For purposes of this Exhibit, “Public Works” includes an y project of a type defined in California Labor Code section 1720 when paid for in whole or in part by public funds.

These projects include: construction, alteration, demolition, installation, or repair work done under contract. For purposes of this defini tion, "construction" includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including, but not limited to, inspection and land surveying work, regardless of whether any further const ruction work is conducted, and work performed during the postconstruction phases of construction, including, but not limited to, all cleanup work at the jobsite. For purposes of this definition, "installation" includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems.

Pursuant to California Labor Code sections 1720 and 1771, construction, alteration, demolition, installation, repair and maintenance work performed under this Agreement is subject to Sta te prevailing wage laws. State prevailing wage laws require certain provisions be included in all contracts for public works. The CONTRACTOR and any subcontractors shall comply with all applicable State prevailing wage laws, whether included in this agreem ent or inadvertently omitted, including but not limited to the requirements listed below:

1. Compliance with Prevailing Wage Requirements. Pursuant to California Labor Code sections 1720 through 1861, the CONTRACTOR and all subcontractors shall ensure that a ll workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). This includes work performed during the design, site ass essment, feasibility study, and other preconstruction phases of construction, including but not limited to inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post -construction phases of construction, including but not limited to all cleanup work at the jobsite.

1.1. Copies of such prevailing rate of per diem wages are on file at the City Public Works Department and are available for inspection to any interested party on request. Co pies of the prevailing rate of per diem wages also may be found at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. The CONTRACTOR and all subcontractors shall post a copy of the prevailing rate of per diem wages determination at each job site and shall make them available to any interested party upon request.

Attachment G
Atty. Rev. 2021

1.2. The wage rates determined by the DIR refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, then the published rate of wage shall be in effect for the life of this Agreement. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage ra te and the predetermined wage rate is on file with the DIR, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Agreement in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage r ates, which expiration dates occur during the life of this Agreement, each successive predetermined wage rate shall apply to this Agreement on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Agreement, such wage rate shall apply to the balance of the Agreement.

This shall be in addition to any other applicable penalties allowed under California Labor Code sections 1720 through 1861.

3. Payroll Records. The CONTRACTOR and all subcontractors shall comply with California Labor Code section 1776, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. The CONTRACTOR shall require all subcontractors to a lso comply with section 1776. The CONTRACTOR and all subcontractors shall furnish records specified in section 1776 on a monthly basis, bot h to the City and directly to the Labor Commissioner in the manner required by California Labor Code section 1771.4. The CONTRACTOR shall ensure its subcontractors prepare and submit payroll records to the City and the DIR as required by this section. The City may require the CONTRACTOR and its subcontractors to prepare and submit records specified in section 1776 to the City and the Labor Commissioner on a weekly basis, at no additional cost to the City.

5. Working Hours. The CONTRACTOR and all subcontractors shall comply with California Labor Code s ections 1810 through 1815, including but not limited to: (i) restrict working hours on public works contracts to eight hours a day and fort y hours a week, unless all hours worked in excess of 8 hours per day are compensated at not less than 1½ times the basic rate of pay; and (ii) specify penalties to be imposed on CONTRACTORs and subcontractors of $25 per worker per day for each day the Attachment G
Atty. Rev. 2021

worker works more than 8 hours per day and 40 hours per week in violation of California Labor Code sections 1810 through 1815.

6. Required Provisions for Subcontracts. The CONTRACTOR shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor: California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the CONTRACTOR is requir ed to secure the payment of compensation of its employees. By signing the Agreement, to which this is an exhibit, the CONTRACTOR certifies that:

9. CONTRACTOR and Subcontrac tor Registration Requirements. The CONTRACTOR and all subcontractors shall not engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5 CONTRACTOR certifies that the CONTRACTOR has verified that all CONTRACTOR and all subcontractors (if any approved by City) used on this project are registered with the DIR in compliance with California Labor Code sections 1771.1 and 1725.5. The CONTRACTOR shall provide proof of registration for themselves and all listed subcontractors to the City at the time of signature of contract and immediately upon any changes or City’s request.

10. Stop Order . Where a CONTRACTOR or subcontractor engages in the performance of any public work contract without having been registered in violation of California Labor Code sections 1725.5 or 1771.1, the Labor Commissioner must issue and serve a stop order prohibiting the use of the unregistered CONTRACTOR or subcontractor on ALL pu blic works until the unregistered CONTRACTOR or subcontractor is registered. Failure to observe a stop order is a misdemeanor.

Attachment G
Atty. Rev. 2021

“EXHIBIT E”

PROPOSAL

Attachment H
Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made on August 5, 2025, by and between JAS Pacific, a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is three (3) years, beginning on the date first written above. This contract may be extended for up to two (2) periods of one (1) year each by mutual consent of the parties. T his contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing environmental services. More specifically, Contractor agrees to perform the specific serv ices listed in Exhibit “A,” consistent with the proposal attached in Exhibit “E.”

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” “C ,” “D,” and “E” are attached and incorporated.

Attachment H
Atty. Rev. 2021

3. Contractor’s Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services u nder this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole disc retion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

3.02. Timelines. For services related to Planning review of Accessory Dwelling Units as well as all building plan reviews, encompassing reviews for building, civil engineering, utilities, fire, and Recreation and Parks, Contractor shall complete reviews and provide comprehensive comments for the applicant not later than two (2) calendar weeks following the City’s iss uance of the subject application to the Contractor. For projects identified by the City as “expedited,” Contractor shall complete reviews and provide comprehensive comments not later than one (1) calendar week following the City’s provision of the application to the Contractor.

3.03. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.04. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement.

3.05. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs including, but not limi ted to , reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or the acts or omissions of an employee, agent or subcontractor of the Contractor. The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

Attachment H
Atty. Rev. 2021

______________
Initials

B. In accomplishing the scope of services of this Agreement, Contractor will be performing a specialized or general service for the City, and there is substantial likelihood that the Contractor’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the foll owing Contractor shall be subject to Disclosure Category “1” of the City’s Conflict of Interest Code.

______________
Initials

3. Miscellaneous

To City: To Contractor:

City of Santa Maria JAS Pacific
Community Development Department Attn: Ian Livingston
Attn: Community Development Admin. 843 7th Street, Suite E 110 S. Pine Street, Room 101 Paso Robles, CA 93446
Santa Maria, CA 93458

If the designated Representative or address of either party changes d uring the term of this agreement, a written notice shall be given to the other p arty prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage p repaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws including, but not limited to , the rules an d policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the Attachment H
Atty. Rev. 2021

parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must b e in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes o ver the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business l icense and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. If applicable, Contractor and all sub contractors are required to pay the general prevailing wage rates of per diem w ages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referr ed to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. Contractor agrees to comply with the prevailing wage requirements in Exhibit D when applicable.

Attachment H
Atty. Rev. 2021

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

________________________ _________________________
By: By: Chenin Dow, Director of Community Development

APPROVED AS TO FORM:

__________________________
City Attorney

Attachment H
Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PEFORMED

I. A. Building Plan Check Services
Provide highly qualified plan check professionals to provide accurate and timely plan check services with sufficient staffing to meet the City's needs. Provide first- rate customer service in performing the following services:
 Plan checks shall be performed for structur al, architectural, plumbing, electrical, mechanical, accessibility, onsite grading, landscaping and trees, energy and green building compliance. Plan review for buildings and structures submitted to the City by individuals, developers or other applicable government agencies, including the City of Santa Maria, will be checked according to the latest edition of the California Building Codes (building codes), City of Santa Maria amendments, other applicable codes, as well as the project conditions of approval.
 Review and approve building/structural revisions to plans as required during construction.
 All cha nges/corrections must be clearly and accurately identified, documented, and addressed prior to approval.
 Plan check services must also have a process in p lace that ensures consistent and efficient communication between City staff, including the plan check staff, and the applicant to avoid delays.
 Approved plans must be stamped and signed as approved once they meet all requirements.
 Services shall also inc lude provisions to review the plans electronically.

The plans will be available within the Central Sq uare permitting software.

Blue Beam software will be required in order to review, mark, and approve the plans. Adobe Pro software may also be required. ICC- and CASp - certified plans examiners, architects, and structural engineers are highly desired.
 Provide comments within two calendar weeks of receipt of plans.  Provide an “expedited” review track to allow for provision of comments in no more than five busi ness days for items requiring a faster turnaround time than the two -week standard. The City will det ermine which projects qualify for expediting.
 Services are anticipated to be provided remotely.

Attachment H
Atty. Rev. 2021

B. Civil Engineering Review Services
Provide technical eng ineering services to support the review of private development applications and ensure conformance with City standards, policies, and applicable regulations.
 Review of tentative subdivision maps, parcel maps, lot line adjustments, and related entitlement applications for civil engineering compliance.  Evaluation of site development plans, including gradin g, drainage, erosion control, utility infrastructure, streets, sidewalks, and parking layout.  Assessment of traffic circulation, access design, and America ns with Disabilities Act (ADA) compliance for pedestrian and vehicular facilities.  Verification of consistency with City standards, improvement plans, master plans (water, sewer, storm drain, transportation), and stormwater quality management requirements.
 Preparation of conditions of approval for engineering -related aspects of development projects.
 Review of technical studies submitted in support of development applications, including drainage reports, traffic impact studies, and hydrology/hydraulic analyses.
 Review of conceptual and final public improvement plans, including streets, stormwater facilities, utilities, and grading.  Coordination with City departments to resolve conflicts, clarify design expectations, and ensure cross-discipline consistency.
 Preparation of plan review comment letters and provision of technical guidance to applicants during the plan review process.
 Attendance at meetings with applicants, consultants, or other City departments, as requested.
 Field review or site visits, as necessa ry, to support plan review or project conditions.
 Services are anticipated to be primarily provided remotely; however, occasional on-site support may be requested.
 Review of Accessory Dwelling Unit (ADU) development applications for compliance with Utiliti es Department Cross -Connection Control regulations.

Attachment H
Atty. Rev. 2021

C. Utilities Review Services
Review private development applications to evaluate the adequacy and design of utility infrastructure improvements, including but not limited to water, wastewater, and stormwater systems.
 Review of building plans for conformance with City standards, specifications, and applicable codes.
 Assessment of water, sewer, and storm drain capacity to serve proposed developments.
 Verification of the consistency of proposed utility lay outs with City General Plan, Utility Capacity Study, and Capital Improvement Programs.  Evaluation of hydraulic modeling reports, flow analyses, and system calculations to ensure infrastructure adequacy.
 Preparation of utility -related conditions of approval for development entitlements and permits.
 Coordination with City Public Works and Utilities Department staff to resolve discrepancies or required revisions.
 Review of utility easements, dedications, and right-of-way needs.  Participation in technical meeti ngs with applicants, engineers, and City staff, as necessary, to facilitate project review and approval.  Field inspections and verification of as -built utilities may be requested on an as-needed basis.
 Services are anticipated to be primarily performed rem otely but may require occasional in-person meetings or site visits at the City's request.

D. Recreation and Parks Review Services
 Review of various private development applications for compliance with Recreation and Parks Department regulations, including , but not limited to, landscape architecture and Urban Forestry (arborist).

E. Fire Department Review Services
 Review of various private development applications for compliance with Fire Department regulations in accordance with the current adopted California Fire Code, and the current adopted Santa Maria Municipal Code.

Attachment H
Atty. Rev. 2021

II. Building Inspection Services
Provide ICC-certified building inspectors who are qualified to perform on -site inspection services to ensure compliance with approved plans and project conditions of approval, enforce all provisions of the California Building Code, and provide assistance to City staff, including but not limited to the following:
 Review construction plans and specifications; perform field inspections of building construction, plumbing, mechanical and electrical installations in residential, commercial, and industrial buildings to ensure compliance with local, state and federal building codes and regulations.  Coordinate the on -site inspection of commercial and residential construction, alteration, and demolition in accordance with all applicable building codes, project conditi ons of approval, etc., Monday through Friday. (The Community Development Department currently follows a 9/80 schedule with a unified Friday off, and a limi ted number of employees work a standard 5/40 schedule. The City will entertain both of these options.)
 Provide technical information, including interpretation of building plans and specifications as well as interpretation of code requirements relative to building construction, to contractors, property owners, and the public as needed.
 Availability of 24-hour emergency off-hours services.  In the event of a catastrophe, provide inspections to assist the City with building safety assessments and provide emerg ency plan check and inspection services.
 Ability to enforce a variety of applicable local and state building codes and ordinances pertaining to zoning, land use, nuisances, housing, health and safety, and other matters of public concern.
 Ability to serve as a resource and provide information on City regulations to property owners, residents, businesses, the general public, and other City departments.
 Ability to issue, track, and final building, electrical, plumbing, mechanical, and other types of required permits.
 Knowledge of modern office procedures and equipment, including computers and supporting word processing and spreadsheet applications.  Possession of a State of California Class C driver's license.  The selected firm(s) must also be able to provi de coverage if the regularly assigned building inspector is absent due to illness, vacation, etc.

Attachment H
Atty. Rev. 2021

III. Permit Technician Services
 Calculate fees and issue building, plumbing, mechanical, electrical, sewer, demolition, as well as permits combining the aforementioned.  Use permitting and plan check software to issue and route plans.  Assist the public on the phone and via e -mail as needed regarding questions or processing permits and questions on local, state and federal regulations, planning and engineering c odes, ordinances, documents, standards and guidelines.
 Services are anticipated to be provided remotely.

IV. Planning Review Services
General Planning services including but not limited to: general planning -related development and land use project review, site visits, technical plan check for planning documents and plans, map review, conformance with Federal, State and local regulations, particularly the California Environmental Quality Act (CEQA), and general compliance with City Standards, Ordinances, and Regulations.

All services provided by the Consultant shall be performed by individuals who meet the qua lifications, education, and certifications/licensing requirements for the professional planning levels of Assistant to Senior Planner.

Services include, but are not limited to, the following:
 Analyze projects for compliance with the City’s General Plan, zoning ordinance, Subdivision Map Act, Design Guidelines, applicable specific plans and other policies.
 Review and process ministerial applications and dis cretionary entitlements, such as: plan checks, zoning clearances, sign permits, use permits, variance s, design review, tentative maps, and general plan and zoning amendments.
 Compiles and analyzes data on economic, social, environmental, and physical factors affecting land use.
 Meets with developers, engineers, property owners, contractors and other individuals to discuss, advise, explain processes and suggest improvements regarding potential projects, pre -applications, development applications, feasibility analysis, conceptual development plans and code interpretation.

Attachment H
Atty. Rev. 2021

 Ability to write Planning Commission and City Council staff reports, resolutions, ordinances, conditions of approval, and give oral presentations.
 Attend public hearings and community meetings as necessary.  Analyze projects for CEQA compliance.
 Ability to review projects and provide comments within timelines specified by the Permit Streamlining Act and the City (shorter timelines may be required for certain projects).
 Provide strong emphasis o n the management of multiple projects and competing priorities while maintaining quality, meeting sch edules and staying within budget.
 Develops and maintains good working relationships with City staff, other jurisdictions, and the public.
 Answer public inq uiries by telephone or e -mail regarding property zoning and/or General Plan land uses, application submittal requirements, etc.  Facilitation of special projects.
 Services are anticipated to be provided remotely ; may require occasional in-person meetings such as public hearings for major projects.

Attachment H
Atty. Rev. 2021

EXHIBIT “B”

PAYMENT TERMS

I. Progress Authorization
This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created und er this Master Agreement for the completion of each task and billed according to the attached rate sheet.

During the duration of this Master Agreement , the City will identify individual tasks and, upon agreed scope of work, schedule, and cost, a Notice t o Proceed and Purchase Order will be issued for each task.

The aggregate not -to-exceed fee for all tasks provided during each one -year term of the agreement shall be $750,000.

II. Invoice Procedure
A. The Consultant shall present bill for charges by the tenth day of the month for the prior month’s services.

B. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subconsultants, and other direct costs incurred.

Attachment H
Atty. Rev. 2021

EXHIBIT “C”

INSURANCE

CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, his/her agents, repre sentatives, or employees. If the CONTRACTOR maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or higher limits maintained by the CONTRACTOR.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if
CONTRACTOR has no owned autos, covering hired (Code
8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the CONTRACTOR's profession. Architects' and engineers'
coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

CONTRACTOR shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/locat ion (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Attachment H
Atty. Rev. 2021

2. Automobile Liability - $1,000,000 per accide nt for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approve d by the CITY. The CITY may require the CONTRACTOR to purchase
coverage with a lower retention or provide proof of ability to pay losses and related inves tigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The CITY, its officers, officials, employees and volunteers are to be covered as additional insureds o n the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including
materials, parts or equi pment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the
CONTRACTOR’s insurance (at least as broad as ISO Form
CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the CONTRACTOR's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its officers, officia ls, employees and volunteers. Any insurance or self -insurance maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONTRACTOR's insurance and shall not contribute with it.

Attachment H
Atty. Rev. 2021

3. Each insurance policy required b y this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this
contract to the CITY. All notices provided pursuant to this MOU shall be given to the City representative listed for notice in this Agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. CONTRACTOR hereby grants to CITY a waiver of any ri ght to subrogation which any insurer of said CONTRACTOR
may acquire against the CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of
subrogation endorsement from the insurer.

5. If any of the required policies provide claims -made coverage:
a) The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of
contract work.
b) Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c) If coverage is canceled or non -renewed, and not
replaced wit h another claims -made policy form with a
Retroactive Date prior to the contract effective date, the CONTRACTOR must purchase “extended reporting”
coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless othe rwise acceptable to the CITY.

Attachment H
Atty. Rev. 2021

F. Verification of Coverage

CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsement s of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work begin ning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to req uire complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment H
Atty. Rev. 2021

“EXHIBIT D”

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND

PRECONSTRUCTION PHASES OF CONSTRUCTION, AND INSTALLATIONS

The terms of this Agreement apply to all public works projects for over $1,000.

For purposes of this Exhibit, “Public Works” includes any project of a type defined in California Labor Code section 1720 when paid for in whole or in part by public funds.

These projects include: construction, alteration, demolition, installation, or repair work done under contract. For purposes of this definition, "construc tion" includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including, but not limited to, inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the postconstruction phases of construction, including, but not limited to, all cleanup work at the jobsite. For purposes of this definition, "installation" includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems.

Pursuant to California Labor Code sections 1720 and 1771, construction, alteration, demolition, installation, repair and maintenance work performed under this Agreement is subject to State prevailing w age laws. State prevailing wage laws require certain provisions be included in all contracts for public works. The CONTRACTOR and any subcontractors shall comply with all applicable State prevailing wage laws, whether included in this agreement or inadvert ently omitted, including but not limited to the requirements listed below:

1. Compliance with Prevailin g Wage Requirements. Pursuant to California Labor Code sections 1720 through 1861, the CONTRACTOR and all subcontractors shall ensure that all workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). This includes work performed during the design, site assessment, feasib ility study, and other preconstruction phases of construction, including but not limited to inspectio n and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post -construction phases of cons truction, including but not limited to all cleanup work at the jobsite.

1.1. Copies of such prevailing rate of per diem wages are on file at the City Public Works Department and are available for inspection to any interested party on request. Copies of the pre vailing rate of per diem wages also may be found at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. The CONTRACTOR and all subcontractors shall post a copy of the prevailing rate of per diem wages determination at each job site and shall make them available to any interested party upon request.

Attachment H
Atty. Rev. 2021

1.2. The wage rates determined by the DIR refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, then the published rate of wage shall be in effect for the life of this Agreement. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage rate and the pred etermined wage rate is on file with the DIR, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Agreement in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage rates, which expiration dates occur during the life of this Agreement, each successive predetermined wage rate shall apply to this Agreement on the date fo llowing the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Agreement, such wage rate shall apply to the balance of the Agreement.

This shall be in addition to any other applicable penalties allowed und er California Labor Code sections 1720 through 1861.

3. Payroll Records. The CONTRACTOR and all subcontractors shall comply with California Labor Code section 1776, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. The CONTRACTOR shall require all subcontractors to also comply with section 1776. The CONTRACTOR and all subcontractors shall furnish records specified in section 1776 on a monthly basis, both to the City a nd directly to the Labor Commissioner in the manner required by California Labor Code section 1771.4. The CONTRACTOR shall ensure its subcontractors prepare and submit payroll records to the City and the DIR as required by this section. The City may require the CONTRACTOR and its subcontractors to prepare and submit records specified in section 1776 to the City and the Labor Commissioner on a weekly basis, at no additional cost to the City.

5. Working Hours. The CONTRACTOR and all subcontractors shall comply with California Labor Code sections 1810 through 1815, including but not limited to: (i) restrict working hours on public works contracts to eight hours a day and forty hours a week, unless all hours worked in excess of 8 hours per day are compensated at not less than 1½ times the basic rate of pay; and (ii) specify penalties to be imposed on CONTRACTORs and subcontractors of $25 per worker per day for each day the Attachment H
Atty. Rev. 2021

worker works more t han 8 hours per day and 40 hours per week in violation of California Labor Code sections 1810 through 1815.

6. Required Provisions for Subcontracts. The CONTRACTOR shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor: California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the CONTRACTOR is required to secure th e payment of compensation of its employees. By signing the Agreement, to which this is an exhibit, the CONTRACTOR certifies that:

9. CONTRACTOR and Subcontractor Registratio n Requirements. The CONTRACTOR and all subcontractors shall not engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5 CONTRACTOR certifies that the CONTRACTOR has verified that all CONTRACTOR and all subcontractors (if any approved by City) used on this project are registered with the DIR in compliance with California Labor Code sections 1771.1 and 1725.5. The CONTRACTOR shall provide proof of registration for themselves and all listed subcontractors to the City at the time of signature of contract and immediately upon any changes or City’s request.

10. Stop Order . Where a CONTRACTOR or subcontractor engages in the performance of any public work contract without having been registered in violation of California Labor Code sections 1725.5 or 1771.1, the Labor Commissioner must issue and serve a stop order prohibiting the use of the unregistered CONTRACTOR or subcontractor on ALL public works unti l the unregistered CONTRACTOR or subcontractor is registered. Failure to observe a stop order is a misdemeanor.

Attachment H
Atty. Rev. 2021

“EXHIBIT E”

PROPOSAL

Attachment I
Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made on August 5, 2025, by and between MDG Associates, Inc. , a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Sant a Maria, California, based on the following recitals:

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is three (3) years, beginning on the date first written above. This contract may be ex tended for up to two (2) periods of one (1) year each by mutual consent of the p arties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is eff ective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing environmental services. More specifically, Contractor agrees to perform the spec ific services listed in Exhibit “A,” consistent with the proposal attached in Exhibit “D.”

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” “C ,” and “D” are attached and incorporated.

Attachment I
Atty. Rev. 2021

3. Contractor’s Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform servic es under this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

3.02. Timelines. For services related to Planning review of Accessory Dwelling Units as well as all building plan reviews, encompassing reviews for building, civil engineering, utilities, f ire, and Recreation and Parks, Contractor shall complete reviews and provide comprehensive comments for the applicant not later than two (2) calendar weeks following the City’s issuance of the subject application to the Contractor. For projects identified by the City as “expedited,” Contractor shall complete reviews and provide comprehensive comments not later than one (1) calendar week following the City’s provision of the application to the Contractor.

3.03. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.04. Status. Contractor (including its employees) is an independ ent contractor. No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholding s from the compensation payable to Contractor under this agreement.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

Attachment I
Atty. Rev. 2021

______________
Initials

3. Miscellaneous

To City: To Contractor:

City of Santa Maria MDG Associates, Inc.

Community Development Department Attn: Rudy Muňoz
Attn: Community Development Admin. 10722 Arrow Route, Suite 822 110 S. Pine Street, Room 101 Rancho Cucamonga, CA 91730 Santa Maria, CA 93458

4.02. Compliance With Laws, etc. Contractor shall comply with all laws including, but not limited to , the rules and policies of the City, in performi ng this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the Attachment I
Atty. Rev. 2021

parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appr opriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full forc e and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of w orkers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. If applicable, Contractor and all sub contractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the w age rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.

Attachment I
Atty. Rev. 2021

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

________________________ _________________________
By: By: Chenin Dow, Director of Community Development

APPROVED AS TO FORM:

__________________________
City Attorney

Attachment I
Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PEFORMED

I. A. Building Plan Check Services
Provide highly qualified plan check professionals to provide accurate and timely plan check services with sufficient staffing to meet the City's needs. Provide first- rate customer service in performing the following services:
 Plan checks shall be performed for structural, architectural, plumbing, electrical, mechanical, accessibility, onsite grading, landscaping and trees, energy and green buildin g compliance. Plan review for buildings and structures submitted to the City by individuals, developers or other applicable government agencies, including the City of Santa Maria, will be checked according to the latest edition of the California Building C odes (building codes), City of Santa Maria amendments, other applicable codes, as well as the project conditions of approval.
 Review and approve building/structural revisions to plans as required during construction.
 All cha nges/corrections must be clear ly and accurately identified, documented, and addressed prior to approval.
 Plan check services must also have a process in place that ensures consistent and efficient communication between City staff, including the plan check staff, and the applicant to avoid delays.
 Approved plans must be stamped and signed as approved once they meet all requirements.
 Services shall also include provisions to review the plans electronically.

The plans will be available within the Central Sq uare permitting software.

Blue Beam software will be required in order to review, mark, and approve the plans. Adobe Pro software may also be required. ICC- and CASp - certified plans examiners, architects, and structural engineers are highly desired.
 Provide comments within two calendar weeks of receipt of plans.  Provide an “expedited” review track to allow for provision of comments in no more than five business days for items requiring a faster turnaround time than the two -week standard. The City will det ermine which projects qualify for expediting.
 Services are anticipated to be provided remotely.

Attachment I
Atty. Rev. 2021

B. Civil Engineering Review Services
Provide technical engineering services to support the review of private development applications and ensure conformance with City standards, policies, a nd applicable regulations.
 Review of tentative subdivision maps, parcel maps, lot line adjustments, and related entitlement applications for civil engineering compliance.  Evaluation of site development plans, including gradin g, drainage, erosion control, utility infrastructure, streets, sidewalks, and parking layout.  Assessment of traffic circulation, access design, and Americans with Disabilities Act (ADA) compliance for pedestrian and vehicular facilities.  Verification of consistency with City standards, improvement plans, master plans (water, sewer, storm drain, transportation), and stormwater quality management requirements.
 Preparation of conditions of approval for engineering -related aspects of development projects.
 Review of technical studies submitt ed in support of development applications, including drainage reports, traffic impact studies, and hydrology/hydraulic analyses.
 Review of conceptual and final public improvement plans, including streets, stormwater facilities, utilities, and grading.  Coordination with City departments to resolve conflicts, clarify design expectations, and ensure cross-discipline consistency.
 Preparation of plan review comment letters and provision of technical guidance to applicants during the plan review process.
 Attendance at meetings with applicants, consultants, or other City departments, as requested.
 Field review or site visits, as necessary, to support plan review or project conditions.
 Services are anticipated to be primarily provided remotely; however, occasional on-site support may be requested.
 Review of Accessory Dwelling Unit (ADU) development applications for compliance with Utilities Department Cross -Connection Control regulations.

Attachment I
Atty. Rev. 2021

C. Utilities Review Services
Review private development applications to evalu ate the adequacy and design of utility infrastructure improvements, including but not limited to water, wastewater, and stormwater systems.
 Review of building plans for conformance with City standards, specifications, and applicable codes.
 Assessment of w ater, sewer, and storm drain capacity to serve proposed developments.
 Verification of the consistency of proposed utility layouts with City General Plan, Utility Capacity Study, and Capital Improvement Programs.  Evaluation of hydraulic modeling reports, fl ow analyses, and system calculations to ensure infrastructure adequacy.
 Preparation of utility -related conditions of approval for development entitlements and permits.
 Coordination with City Public Works and Utilities Department staff to resolve discrepancies or required revisions.
 Review of utility easements, dedications, and right-of-way needs.  Participation in technical meetings with applicants, engineers, and City staff, as necessary, to facilitate project review and approval.  Field inspections and veri fication of as -built utilities may be requested on an as-needed basis.
 Services are anticipated to be primarily performed remotely but may require occasional in-person meetings or site visits at the City's request.

D. Recreation and Parks Review Services
 Review of various private development applications for compliance with Recreation and Parks Department regulations, including, but not limited to, landscape architecture and Urban Forestry (arborist).

E. Fire Department Review Services
 Review of various pr ivate development applications for compliance with Fire Department regulations in accordance with the current adopted California Fire Code, and the current adopted Santa Maria Municipal Code.

Attachment I
Atty. Rev. 2021

II. Building Inspection Services
Provide ICC-certified building inspectors who are qualified to perform on -site inspection services to ensure compliance with approved plans and project conditions of approval, enforce all provisions of the California Building Code, and provide assistance to City staff, including but not limited to the following:
 Review construction plans and specifications; perform field inspections of building construction, plumbing, mechanical and electrical installations in residential, commercial, and industrial buildings to ensure compliance with local, state and federal building codes and regulations.  Coordinate the on -site inspection of commercial and residential construction, alteration, and demolition in accordance with all applicable building codes, project conditi ons of approval, etc., Monday through Friday. (The Community Development Department currently follows a 9/80 schedule with a unified Friday off, and a limited number of employees work a standard 5/40 schedule. The City will entertain both of these options.)
 Provide technical informatio n, including interpretation of building plans and specifications as well as interpretation of code requirements relative to building construction, to contractors, property owners, and the public as needed.
 Availability of 24-hour emergency off-hours services.  In the event of a catastrophe, provide inspections to assist the City with building safety assessments and provide emergency plan check and inspection services.
 Ability to enforce a variety of applicable local and state building codes and ordinances pertaining to zoning, land use, nuisances, housing, health and safety, and other matters of public concern.
 Ability to serve as a resource and provide information on City regulations to property owners, residents, businesses, the general public, and other City departments.
 Ability to issue, track, and final building, electrical, plumbing, mechanical, and other types of required permits.
 Knowledge of modern office procedures and equipment, including computers and supporting word processing and spreadsheet applications.  Possession of a State of California Class C driver's license.  The selected firm(s) must also be able to provide coverage if the regularly assigned building inspector is absent due to illness, vacation, etc.

Attachment I
Atty. Rev. 2021

III. Permit Technician Services
 Calculate fees and issue building, plumbing, mechanical, electrical, sewer, demolition, as well as permits combining the aforementioned.  Use permitting and plan check software to issue and route plans.  Assist the public on the phone and via e -mail as neede d regarding questions or processing permits and questions on local, state and federal regulations, planning and engineering codes, ordinances, documents, standards and guidelines.
 Services are anticipated to be provided remotely.

IV. Planning Review Services
General Planning services including but not limited to: general planning -related development and land use project review, site visits, technical plan check for planning documents and plans, map review, conformance with Federal, State and local regulations, particularly the California Environmental Quality Act (CEQA), and general compliance with City Standards, Ordinances, and Regulations.

All services provided by the Consultant shall be performed by individuals who meet the qua lifications, education, and ce rtifications/licensing requirements for the professional planning levels of Assistant to Senior Planner.

Services include, but are not limited to, the following:
 Analyze projects for compliance with the City’s General Plan, zoning ordinance, Subdivision Map Act, Design Guidelines, applicable specific plans and other policies.
 Review and process ministerial applications and discretionary entitlements, such as: plan checks, zoning clearances, sign permits, use permits, variance s, design review, tentative maps, and general plan and zoning amendments.
 Compiles and analyzes data on economic, social, environmental, and physical factors affecting land use.
 Meets with developers, engineers, property owners, contractors and other individuals to discuss, advise, exp lain processes and suggest improvements regarding potential projects, pre -applications, development applications, feasibility analysis, conceptual development plans and code interpretation.

Attachment I
Atty. Rev. 2021

 Ability to write Planning Commission and City Council staff report s, resolutions, ordinances, conditions of approval, and give oral presentations.
 Attend public hearings and community meetings as necessary.  Analyze projects for CEQA compliance.
 Ability to review projects and provide comments within timelines specified by the Permit Streamlining Act and the City (shorter timelines may be required for certain projects).
 Provide strong emphasis on the management of multiple projects and competing priorities while maintaining quality, meeting sch edules and staying within budget.
 Develops and maintains good working relationships with City staff, other jurisdictions, and the public.
 Answer public inquiries by telephone or e -mail regarding property zoning and/or General Plan land uses, application submittal requirements, etc.  Facilitation of special projects.
 Services are anticipated to be provided remotely ; may require occasional in-person meetings such as public hearings for major projects.

Attachment I
Atty. Rev. 2021

EXHIBIT “B”

PAYMENT TERMS

I. Progress Authorization
This contract is subject to the re quirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate sheet.

During the duration of this Master Agreement , the City will identify individual tasks and, upon agreed scope of work, schedule, and cost, a Notice to Proceed and Purchase Order will be issued for each task.

The aggregate not -to-exceed fee for all tasks provided during each one -year term of the agreement shall be $300,000.

II. Invoice Procedure
A. The Consultant shall present bill for charges by the tenth day of the month for the prior month’s services.

B. The Consultant's bill shall be substantiated by appropriate documentation, and i nclude an itemized listing of personnel, subconsultants, and other direct costs incurred.

Attachment I
Atty. Rev. 2021

EXHIBIT “C”

INSURANCE

CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to prope rty which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, his/her agents, representatives, or employees. If the CONTRACTOR maintains broader coverage and/or higher limits than the minimums shown above, the CIT Y requires and shall be entitled to the broader coverage and/or higher limits maintained by the CONTRACTOR.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (o ccurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if
CONTRACTOR has no owned autos, covering hired (Code
8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the CONTRACTOR's profession. Architects' and engineers'
coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

CONTRACTOR shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bo dily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/locat ion (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Attachment I
Atty. Rev. 2021

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approve d by the CITY. The CITY may r equire the CONTRACTOR to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The CITY, its officers, officials, employees and volunteers are to be covered as additional insureds o n the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including
materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorseme nt to the
CONTRACTOR’s insurance (at least as broad as ISO Form
CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the CONTRACTOR's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its officers, officials, employees and volunteers. Any
insurance or self -insurance maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONTRACTOR's insurance and shall not contribute with it.

Attachment I
Atty. Rev. 2021

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of th is
contract to the CITY. All notices provided pursuant to this MOU shall be given to the City representative listed for notice in this Agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirma tion of receipt, or certified mail with return-receipt requested.

4. CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONTRACTOR
may acquire against the CITY by virtue of the payment of any loss under suc h insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of
subrogation endorsement from the insurer.

5. If any of the required policies provide claims -made coverage:
a) The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of
contract work.
b) Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c) If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the CONTRACTOR must purchase “exten ded reporting”
coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless othe rwise acceptable to the CITY.

Attachment I
Atty. Rev. 2021

F. Verification of Coverage

CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to req uire complete, certified copie s of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment I
Atty. Rev. 2021

“EXHIBIT D”

PROPOSAL
Attachment J
Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made on August 5 , 2025, by and between TW Land Planning & Development, LLC, a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“ City”), in Santa Maria, California, based on the following recitals:

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is three (3) years, beginning on the date first written above. This con tract may be extended for up to two (2) periods of one (1) year each by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Ter mination is effective 14 days after deposit of notice as specified in this Agreement.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” “C ,” and “D” are attached and incorporated.

Attachment J
Atty. Rev. 2021

3. Contractor’s Obligations.

3.02. Timelines. For services related to Planning review of Accessory Dwelling Units as well a s all building plan reviews, encompassing reviews for building, civil engineerin g, utilities, fire, and Recreation and Parks, Contractor shall complete reviews and provide comprehensive comments for the applicant not later than two (2) calendar weeks follo wing the City’s issuance of the subject application to the Contractor. For projects identified by the City as “expedited,” Contractor shall complete reviews and provide comprehensive comments not later than one (1) calendar week following the City’s provision of the application to the Contractor.

3.03. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.04. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreemen t.

The provisions of this Section are not limited by the provisions of the S ection relating to insurance.

Attachment J
Atty. Rev. 2021

______________
Initials

3. Miscellaneous

To City: To Contractor:

City of Santa Maria TW Land Planning & Development, LLC Community Development Department Attn: Joseph Fiss
Attn: Community Development Admin. 1068 E. Main Street, Suite 225 110 S. Pine Street, Room 101 Ventura, CA 93001
Santa Maria, CA 93458

If the designated Represen tative or address of either party changes during the term of this agreement, a w ritten notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws including, but not limited to , the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the Attachment J
Atty. Rev. 2021

parties with respect to the subject matter. All modifications, amendments, or wa ivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of co mpetent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor sh all submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. If applicable, Contractor and all sub contractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.

Attachment J
Atty. Rev. 2021

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

________________________ _________________________
By: By: Chenin Dow, Director of Community Development

APPROVED AS TO FORM:

__________________________
City Attorney

Attachment J
Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PEFORMED

I. A. Building Plan Check Services
Provide highly qualified plan check professionals to provide accurat e and timely plan check services with sufficient staffing to meet the City's needs. Provide first- rate customer service in performing the following services:
 Plan checks shall be performed for structural, architectural, plumbing, electrical, mechanical, accessibility, onsite grading, landscaping and trees, energy and green building compliance. Plan review for buildings and structures submitted to the City by individuals, developers or other applicable government agencies, including the City of Santa Maria, will be checked according to the latest edition of the California Building Codes (building codes), City of Santa Maria amendments, other applicable codes, as well as the project conditions of approval.
 Review and approve building/structural revisions to plans as required during construction.
 All chan ges/corrections must be clearly and accurately identified, documented, and addressed prior to approval.
 Plan check services must also have a process in place that ensures consistent and efficient communicati on between City staff, including the plan check staff, and the applicant to avoid delays.
 Approved plans must be stamped and signed as approved once they meet all requirements.
 Services shall also include provisions to review the plans electronically.

The plans will be available within the Central Squ are permitting software.

Blue Beam software will be required in order to review, mark, and approve the plans. Adobe Pro software may also be required. ICC- and CASp - certified plans examiners, architects, and structural engineers are highly desired.
 Provide comments within two calendar weeks of receipt of plans.  Provide an “expedited” review track to allow for provision of comments in no more than five business days for items requiring a faster turnaround time than the two -week standard. The City will dete rmine which projects qualify for expediting.
 Services are anticipated to be provided remotely.

Attachment J
Atty. Rev. 2021

B. Civil Engineering Review Services
Provide technical engineering services to support the review of private dev elopment applications and ensure conformance with City standards, policies, and applicable regulations.
 Review of tentative subdivision maps, parcel maps, lot line adjustments, and related entitlement applications for civil engineering compliance.  Evaluation of site development plans, including grading , drainage, erosion control, utility infrastructure, streets, sidewalks, and parking layout.  Assessment of traffic circulation, access design, and Americans with Disabilities Act (ADA) compliance for pedestrian and vehicular facilities.  Verification of consistency with City standards, improvement plans, master plans (water, sewer, storm drain, transportation), and stormwater quality management requirements.
 Preparation of conditions of approval for engineering -related aspects of development projects.
 Review of technical studies submitted in support of development applications, including drainage reports, traffic impact studies, and hydrology/hydraulic analyses.
 Review of conceptual and final public improvement plans, including streets, stormwater facilities, utilities, and grading.  Coordination with City departments to resolve conflicts, clarify design expectations, and ensure cross-discipline consistency.
 Preparation of plan review comment letters and provision of technical guidance to applicants during the plan review process.
 Attendance at meetings with applicants, consultants, or other City departments, as requested.
 Field review or site visits, as necessary, to support plan review or project conditions.
 Services are anticipated to be primarily provided remotely; however, occasional on-site support may be requested.
 Review of Accessory Dwelling Unit (ADU) development applications for compliance with Utilities Department Cross -Connection Control regulations.

Attachment J
Atty. Rev. 2021

C. Utilities Review Services
Review private development applications to evaluate the adequacy and design of utility infrastructure improvements, including but not limited to water, wastewater, and stormwater systems.
 Review of building plans for conforman ce with City standards, specifications, and applicable codes.
 Assessment of water, sewer, and storm drain capacity to serve proposed developments.
 Verification of the consistency of proposed utility layouts with City General Plan, Utility Capacity Study, and Capital Improvement Programs.  Evaluation of h ydraulic modeling reports, flow analyses, and system calculations to ensure infrastructure adequacy.
 Preparation of utility -related conditions of approval for development entitlements and permits.
 Coordination with City Public Works and Utilities Department staff to resolve discrepancies or required revisions.
 Review of utility easements, dedications, and right-of-way needs.  Participation in technical meetings with applicants, engineers, and City staff, as necessary, to facilitate project review and approval.  Field inspections and verification of as -built utilities may be requested on an as-needed basis.
 Services are anticipated to be primarily performed remotely but may require occasional in-person meetings or site visits at the City's request.

D. Recreation and Parks Review Services
 Review of various private development applications for compliance with Recreation and Parks Department regulations, including, but not limited to, landscape architecture and Urban Forestry (arborist).

E. Fire Department Review Services
 Review of various private development applications for compliance with Fire Department regulations in accordance with the current adopted California Fire Code, and the current adopted Santa Maria Mun icipal Code.

Attachment J
Atty. Rev. 2021

II. Building Inspection Services
Provide ICC-certified building inspectors who are qualified to perform on -site inspection services to ensure compliance with approved plans and project conditions of approval, enforce all provisions of the Cali fornia Building Code, and provide assistance to City staff, including but not limited to the following:
 Review construction plans and specifications; perform field inspections of building construction, plumbing, mechanical and electrical installations in residential, commercial, and industrial buildings to ensure compliance with local, state and federal building codes and regulations.  Coordinate the on -site inspection of commercial and residential construction, alteration, and demolition in accordance with all applicable building codes, project conditio ns of approval, etc., Monday through Friday. (The Community Development Department currently follows a 9/80 schedule with a unified Friday off, and a limited number of employees work a standard 5/40 schedule. The City will entertain both of these options.)
 Provide technical information, including interpretation of building plans and specifications as well as interpretation of code requirements relative to building construction, to contractors, property owners, and the public as needed.
 Availability of 24-hour emergency off-hours services.  In the event of a catastrophe, provide inspections to assist the City with building safety assessments and provide emergency plan check and inspection services.
 Ability to enforce a variety of applicable local and state building codes and ordinances pertaining to zoning, land use, nuisances, housing, health and safety, and other matters of public concern.
 Ability to serve as a resource and provide information on City regulat ions to property owners, residents, businesses, the general public, and other City departments.
 Ability to issue, track, and final building, electrical, plumbing, mechanical, and other types of required permits.
 Knowledge of modern office procedures and equipment, including computers and supporting word processing and spreadsheet applications.  Possession of a State of California Class C driver's license.  The selected firm(s) must also be able to provide coverage if the regularly assigned building inspector is absent due to illness, vacation, etc.

Attachment J
Atty. Rev. 2021

IV. Planning Review Services
General Planning services including but not limited to: general planning -related development and land use project review, site visits, technical plan check for planning documents a nd plans, map review, conformance with Federal, State and local regulations, particularly the California Environmental Quality Act (CEQA), and general compliance with City Standards, Ordinances, and Regulations.

All services provided by the Consultant sha ll be performed by individuals who meet the qual ifications, education, and certifications/licensing requirements for the professional planning levels of Assistant to Senior Planner.

Services include, but are not limited to, the following:
 Analyze project s for compliance with the City’s General Plan, zoning ordinance, Subdivision Map Act, Design Guidelines, applicable specific plans and other policies.
 Review and process ministerial applications and discretionary entitlements, such as: plan checks, zoning clearances, sign permits, use permits, variances , design review, tentative maps, and general plan and zoning amendments.
 Compiles and analyzes data on economic, social, environmental, and physical factors affecting land use.
 Meets with developers, engineer s, property owners, contractors and other individuals to discuss, advise, explain processes and suggest improvements regarding potential projects, pre -applications, development applications, feasibility analysis, conceptual development plans and code interpretation.

Attachment J
Atty. Rev. 2021

 Ability to write Planning Commission and City Council staff reports, resolutions, ordinances, conditions of approval, and give oral presentations.
 Attend public hearings and community meetings as necessary.  Analyze projects for CEQA compliance.
 Ability to review projects and provide comments within timelines specified by the Permit Streamlining Act and the City (shorter timelines may be required for certain projects).
 Provide strong emphasis on the management of multiple projects and competing pr iorities while maintaining quality, meeting sche dules and staying within budget.
 Develops and maintains good working relationships with City staff, other jurisdictions, and the public.
 Answer public inquiries by telephone or e -mail regarding property zonin g and/or General Plan land uses, application submittal requirements, etc.  Facilitation of special projects.
 Services are anticipated to be provided remotely ; may require occasional in-person meetings such as public hearings for major projects.

Attachment J
Atty. Rev. 2021

EXHIBIT “B”

PAYMENT TERMS

I. Progress Authorization
This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate sheet.

During the duration of this Master Agreement , the City will identify individual tasks and, upon agreed scope of work, schedule, and cost, a Notice to Proceed and Purchase Order will be issued for each task.

The aggregate not -to-exceed fee for all tasks provided during each one -year term of the agreement shall be $300,000.

II. Invoice Procedure
A. The Consultant shall present bill for charges by the tenth day of the month for the prior month’s services.

B. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subconsultants, and other direct costs incurred.

Attachment J
Atty. Rev. 2021

EXHIBIT “C”

INSURANCE

CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries t o persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, his/her agents, representatives, or employees. If the CONTRACTOR maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or higher limits maintained by the CONTRACTOR.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Au to Coverage Form Number CA 00 01 covering any auto (Code 1), or if
CONTRACTOR has no owned autos, covering hired (Code
8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the CONTRACTOR's profession. Architects' and engineers'
coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

CONTRACTOR shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate lim it shall apply separately to this project/locati on (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Attachment J
Atty. Rev. 2021

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the CITY. The CITY may require the CONTRACTOR to purchase
coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The CITY, its officers, officials, employees and volunt eers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including
materials, parts or equipment furnished in connection with such work or operat ions. General liability coverage can be provided in the form or an endorsement to the
CONTRACTOR’s insurance (at least as broad as ISO Form
CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

Attachment J
Atty. Rev. 2021

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with n otice stating the title of this
contract to the CITY. All notices provided pursuant to this MOU shall be given to the City representative listed for notice in this Agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONTRACTO R
may acquire against the CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CI TY has received a waiver of
subrogation endorsement from the insurer.

5. If any of the required policies provide claims -made coverage:
a) The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of
contract work.
b) Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c) If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the CONTRACTOR must purchase “extended reporting”
coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Be st's rating of no less than A: VII, unless other wise acceptable to the CITY.

Attachment J
Atty. Rev. 2021

F. Verification of Coverage

CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to pr ovide them. The CITY reserves the right to requ ire complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment J
Atty. Rev. 2021

“EXHIBIT D”

PROPOSAL

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Rebecca Campbell, Director of Finance

DATE: August 5, 2025

SUBJECT: Adoption of a Resolution Approving an Amend ment to Agreement with PFM Asset Management LLC for Investment Management Services

Description:

The City Council will consider adopting a resolution that approves an updated Investment Services agreement with PFM Asset Management LLC, effective retroactively June 19, 2025.

RECOMMENDATION:

1. Adopt a resolution approving an am endment to agreement with PFM Asset Management LLC for Investment Management Services;

2. Authorize agreement to take effect retroactively June 19, 2025; and

3. Authorize City Manager or designee to enter into extensions and modifications consistent with the terms of the agreement.

BACKGROUND:

Since 2012, PFM Asset Management LLC. (PFMAM) has served as the City’s investment advisor, providing comprehensive portfolio management and advisory services. Their responsibilities have included cash flow analysis, investment policy review, performance benchmarking, and discretionary management of the City’s investment portfolio. The City of Santa Maria entered into an agreement with PFMAM on June 19, 2018.

The Department of Finance issued a Request for Proposal (RFP) on December 1, 2023, with a deadline date of February 16, 2024 . It is recommended that the City extend its agreement with PFMAM to continue to serve as the City’s investment advisor.

DISCUSSION:

PFMAM has consistently demonstrated exceptional performance and service quality.

Over the past 10 years, they have generated approximately $8.9 million in incremental earnings over the City’s benchmark. Their active, relative -value-based inves tment 2 strategy has helped the City navigate various market conditions, including interest rate fluctuations, economic downturns, and global financial disruptions.

In addition to the strong performance key highlights of PFMAM’s service include:

 Robust Resources: PFMAM manages or advises on over $256.5 billion in assets, including $92.6 billion for 183 California public agencies (of which $28.3 billion is for 71 California Cities).
 Experienced Team: The City’s engagement is led by Managing Director Monique Spyke, who has over 20 years of experience and deep knowledge of California’s public sector investment landscape.
 Customized Strategy: PFMAM has tailored the City’s portfolio to meet its risk tolerance and liquidity needs while prioritizing safety and capital preservation.  Regulatory Expertise: The firm maintains full compliance with the California Government Code and the industry’s best -practices, supported by a dedicated compliance team and advanced reporting systems.
 Cybersecurity and Continuity: Backed by U.S. Bancorp, PFM AM benefits from enterprise-level cybersecurity infrastructure and a robust business continuity plan.

Enhanced Service Levels and Investment Options:

Over the years, PFM AM has taken significant steps to enhance the service levels provided to the City. The PFMAM’s team has provided special attention to City personnel, ensuring they have the support needed to effectively oversee the investment program and liaise with other important stakeholders such as the City’s investment custodian.

Over the past two years PFM AM has worked with the City to increase the efficiency of the investment program and expand investment options. Some of these changes include:

 Reinvestment of portfolio cash flow, enabling cash to be reinvested more effectively.
 Allowance for the sale of partial lots, providing greater flexibility in managing the investment portfolio.
 Removal of match -settle requirements for sales and purchases, streamlining transaction processes.
 Approval of the use of asset-backed securities—which is an allowable investment per the City’s investment policy.

These changes have collectively improved the City’s ability to manage its investments and optimize returns.

The extension of the agreement begins June 19, 2025 , for a term of one year an d may be extended for up to two one-year extensions. This extension with PFMAM will provide consistency and sustainability for operations, while the City implements its new enterprise resource planning (ERP) system over the next year. At the end of the term options will be evaluated on how to move forward. During this extension PFMAM will continue to 3 maintain its current fee structure as a percentage of the portfolio funds managed, as outlined in the original 2018 agreement as follows:

Annual Fee
$00 - $ 25M 0.10%
$25 - $ 50M 0.08%
$50 - $ 100M 0.07%
$100M ++ 0.06%

The City Attorney’s Office reviewed and approved to form the amendment to the agreement, which includes the extension to the original agreement and minor modifications to the insurance provisions.

Impact to the Community
The extension of the agreement will help the fiscal stability of the City of Santa Maria, as PFMAM has proven to be a reliable and high -performing partner in managing the City’s investment portfolio. Their expertise, performance, and commitment to public sector clients make them the ideal advisor to continue supporting the City’s financial goals in order to support the community.

ATTACHMENT(S):

A. Resolution
B. Amendment 5 to the 2018 Original Agreement
C. 2018 Agreement with PFMAM

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING AN AMENDMENT TO AGREEMENT

WITH PFM ASSET MANAGEMENT LLC

FOR INVESTMENT MANAGEMENT SERVICES

WHEREAS, the City of Santa Maria requires ongoing investment management services; and

WHEREAS, the City of Santa Maria requests that PFM Asset Management LLC continues to perform investment management services in compliance with State law and the City’s Investment Policy; and

WHEREAS, PFM Asset Manage ment LLC is performing the “Prudent Expert Standard” of responsibility.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve an amended agreement with PFM Asset Management LLC for Investment Management Services;

SECTION 2. Authorize agreement to take effect retroactively June 19, 2025;

SECTION 3. Authorize City Manager or designee to enter into extensions and modifications consistent with the terms of the agreement; and

SECTION 4. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

//
Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of August 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

AMENDMENT NO. 5

AGREEMENT FOR PROFESSIONAL SERVICES

INVESTMENT MANAGEMENT SERVICES

This Amendment No. 5 to the Agreement for Professional Services is made and entered into July 1, 2025, by and between U.S. Bancorp Asset Management , Inc., a Delaware Corporation with an office in Harrisburg, Pennsylvania (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, on June 19, 2018, the City and the PFM Asset Management LLC, predecessor to Contractor (“PFM”) entered into an Agreement for Professional Services concerning investment management services (the “Agreement”); and

WHEREAS, on June 19, 2019, the City and the PFM made and entered into Amendment No. 1 for an additional term of one (1) year; and WHEREAS, on June 19, 2021, the City and the PFM made and entered into Amendment No. 2 for an additional term of two (2) years; and WHEREAS, on June 19, 2023, the City and the PFM made and entered into Amendment No. 3 for an additional term of one (1) year; and WHEREAS, on June 19, 2024, the City and the PFM made and entered into Amendment No. 4 for an additional term of one (1) year; and

WHEREAS, the City held a request for proposal process and Contractor, through its PFM Asset Management division, is selected to perform investment management services; and

WHEREAS, the City continues to not have available employees to perform the specialized services outlined in the Agreement; and

WHEREAS, the City desires to engage the Contractor to provide these investment management services by reason of its qualifications and experience for performing such services and Contractor has offered to provide the required services on the terms and in the manner set forth in the original Agreement.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General. 2.01. Term and Termination. The term of this Amendment is one (1) year, beginning on the date first written above. Following evaluation by the City at the end of the term, this Amendment may be extended up to two one- year terms upon mutual consent of the parties. This Amendment may be terminated for breach of the terms or conditions listed in the original Agreement, or because of discovery of any act which violates local, state, or federal law. Termination for breach is effective fourteen (14) days after deposit of notice as specified in the original Agreement. This Amendment may also be terminated for convenience.

Termination is effective thirty (30) days after notice.

The parties agree that Exhibit B – Insurance shall be deleted and restated in its entirety and that deletions from the original Agreement shall be shown in bold and strikethrough and additions to the original Agreement shall be shown in bold and underlined.

All other terms and conditions of the original Agreement dated June 19, 2018, remain the same.

IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.

U.S. ASSET MANAGEMENT, INC.
a Delaware Corporation

MONIQUE SPYKE
Managing Director

CITY OF SANTA MARIA
a California Municipal Corporation

REBECCA CAMPBELL
Director of Finance
ATTEST:

Donna G. Schwartz
Chief Deputy City Clerk

AMENDED AND RESTATED

EXHIBIT B INSURANCE REQUIREMENTS

Contractor shall procure and maintain for the duration of this agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her agents, representatives, or employees. If the Contractor maintains broader coverage and/or higher limits than the minimum shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor.

A. Minimum Scope of Insurance Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 0001, any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' compensation insurance as required by the State of California and Employer’s Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Contractor’s profession. Architects' and engineers' coverage is to be endorsed to include contractual liability

B. Minimum Limits of Insurance

Contractor shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (SO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Worker's Compensation: Statutory limits.

4. Employee's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-Insured Retentions

Self-insured retentions must be the sole responsibility of the Contractor to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related Investigations, claims administration and defense expenses within the retention.

D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Contractor's required General Liability and Automobile Liability insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. The required General Liability, Automobile Liability, and Workers’ Compensation Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except with notice stating the title of this contract to the City. The Contractor agrees that during the term of this Agreement, it shall not reduce any insurance coverages relied on by the City in executing and delivering this Agreement. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Contractor hereby grants to City a waiver of any right to subrogation under the required General Liability, Automobile Liability, and Workers’ Compensation (except with respect to its errors and omissions policy) which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has r eceived a waiver of subrogation endorsement from the insurer.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A- (minus):VII, unless otherwise acceptable to the City.

F. Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience. insurer, coverage, or other special circumstances.

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made on June 19, 2018 (the "Agreement") by and between, PFM Asset Management LLC (hereinafter referred to as the "Contractor"), and the City of Santa Maria, a California Municipal Corporation ("City"), in Santa Maria, California, based on the following recitals:

WHEREAS, the City desires certain investment management services as hereinafter described; and
WHEREAS, the City desires to engage the Contractor to provide these investment management services by reason of its qualifications and experience for performing such services and Contractor has offered to provide the required services on the terms and in the manner set forth herein; and
NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this Agreement is one (1) year, beginning on the date first written above. Following evaluation by the City at the end of the term, this Agreement may be extended up to one (1) additional year upon mutual consent of the parties. This Agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination for breach is effective 14 days· after deposit of notice as specified in this Agreement. This Agreement may also be terminated for convenience. Termination is effective thirty (30) days after notice.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing investment advisory services. More specifically, Contractor agrees to perform the specific services described in Section 5.01 hereof.

2.03. City's Duties. City's duties under this Agreement are to cooperate with Contractor in the performance of the agreement and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit "A"

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit "B."

2.06. Exhibits. Exhibits "A" and "B" are attached hereto and incorporated herein by reference.

3. Contractor's Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services efficiently and effectively under this Agreement. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor.

No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement.

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without Attachment /\

ATTACHMENT C
limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or its employees. The provisions of this paragraph survive completion of the services or the termination of this Agreement. The provisions of this section are not limited by the provisions of the section relating to insurance.

4. Miscellaneous.

4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the City and a representative of the Contractor, listed below. It is essential to the acceptable performance of this Agreement that City's everyday contacts with the contractor occur with individuals whose expertise and responsiveness are acceptable to the City. A material part of the consideration in awarding to Contractor was the specific, qualified individuals assigned to this Agreement and their commitment to the City's account.

Shouid any oi these individuais change during the term of this agreement, the City shall be entitled to approve their replacements. All notices by the Contractor shall be addressed as follows unless a written change is filed with and accepted by the City; all notices by the City shall be addressed as follows:

To: City
Attn: Mary Harvey, Director of Finance
City of Santa Maria
110 E. Cook St., Rm. 6
Santa Maria, CA 93454
Ph: 805.925.0951 x2214
Email: [email protected]
To: Contractor
Attn: Monique Spyke, Managing
Director
PFM Asset Management LLC
50 California Street, Suite 2300
San Francisco, CA 94111
Ph: 415.982.5544
Email: [email protected]
Any written notices required under this Agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance with Laws, etc. Contractor shall keep itself fully informed of and shall observe and comply with all applicable State and Federal laws and county and City ordinances, regulations and adopted codes during its performance of this Agreement.

4.03. Integration. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this Agreement shall be in the northern Santa Barbara County, State of California.

4.06. Warranty of Authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this Agreement are severable. If any part of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

Attachment A

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Brett Fulgoni, Director of Public Works

DATE: August 5, 2025

SUBJECT: Adoption of a Resolution Approving the Proposed Establishment of No Stopping Zones on West Morrison Avenue

Description:

The City Council will consider a Resolution approving the establishment of No Stopping Zones on West Morrison Avenue in front of Santa Maria High School to improve visibility for student and pedestrian crossings, and to enhance vehicle safety for drivers turning left from South Thornburg Street onto West Morrison Avenue.

RECOMMENDATION:

Adopt a Resolution establishing No Stopping Zones on West Morrison Avenue.

BACKGROUND:

City staff and Santa Maria Joint Union High School District (SMJUHSD) staff conducted an on -site meeting at Santa Maria High School on June 4, 2025, to observe traffic patterns. Following the observations, both City and SMJUHSD staff recommend the installation of No Stopping Zones on West Morrison Avenue adjacent to Santa Maria High School.

Vehicles currently parked along West Morrison Avenue contribute to congestion and limit visibility for both drivers and pedestrians. Establishing No Stopping Zones at the intersections of South Thornburg Street and South Pine Street will enhanc e pedestrian safety by increasing visibility of approaching vehicles. In particular, the No Stopping Zone at South Thornburg Street will improve safety for drivers turning left onto West Morrison Avenue by reducing visual obstructions and preventing vehicles from parking too close to the intersection. This location has a history of sideswipe collisions involving improperly parked vehicles.

2 DISCUSSION:

Per City Council Resolution No. 2061 and CAM 63 -15, a Traffic Committee was formed to “be responsible for the review, approval or denial, and recommendations to City Council on all matters and requests relating to traffic circulation and safety within the public right-of-way”. The Traffic Committee has reviewed the request for No Stopping Zones and recommends their establishment. The City Council has the authority to locate, establish, or eliminate No Stopping Zones within the City.

The No Stopping Zones recommended to be established are described as follows:

 South side of West Morrison Avenue, west of South Pine Street, beginning 20 feet west of the southwest ADA ramp at the intersection of West Morrison Avenue and South Pine Street, continuing west for a length of 40 linear feet.  North side of West Morrison Avenue and South Thornburg Intersection, beginning 25 feet east of the northwest ADA ramp at the intersection, continuing east for a length of 45 linear feet.
 North side of West Morrison Avenue and South Thornburg Intersection, beginning 80 feet east of the northwest ADA ramp at the intersection, continuing east for a length of 20 linear feet.

Alternative(s)
The alternative to the recommended action would be to not approve the establishment of the No Stopping Zones.

Fiscal Considerations
The installation of the No Stopping Zones will require labor and materials to paint the curb red. Periodic maintenance will be needed as the paint fades over time. Staff estimate the initial installation cost to be approximately $300.

Impact to the Community
Approximately two parking spaces on the north side and two spaces on the south side of West Morrison Avenue will be removed to enhance visibility for both drivers and pedestrians.

ATTACHMENT(S)

A. Resolution
B. Proposed No Stopping Zones to be Established on West Morrison Avenue

Attachment A

Page 1 of 2 ends

Santa Maria City CouncilAugust 5, 2025

Santa Maria City Council
August 5, 2025