City Council
Report
City Council Meeting: June 14, 2022
Agenda Item: 3.E
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To: Mayor and City Council
From: Edward F King, Director, Department of Transportation, Transit Safety & Training
Subject: Approval of Contract Modification with Universal Protection Services, LP dba Allied Universal Security Services for Parking Structure Security Services Recommended Action
Staff recommends that the City Council:
1. Authorize the Procurement Manager to issue a change order to purchase order #22101027 in the amount of $96,332 with Universal Protection Service, LP dba Allied Universal Security Services to provide parking structure security services for the Department of Transportation. This recommendation is made as an exception to the competitive bidding process pursuant to Section 2.24.250(g) and would result in a revised purchase order total not to exceed $339,132 with future year funding contingent on Council budget approval; and
2. Approve a cumulative total for Universal Protection Service, LP not to exceed $517,165 from December 1, 2018, through December 31, 2022.
Summary
The City manages and maintains eight public parking structures in the City’s downtown.
The parking structures, which also include public restrooms and refuse enclosures, enhance accessibility to downtown restaurants, retail, and other businesses for those visiting and working in downtown. As part of the City’s commitment to a Clean and Safe Santa Monica, the City contracts with Allied Universal Protection Services to provide security services in these parking facilities. To secure continued access to the facilities within the parking structures for use by all, the City issued a purchase order for temporary security services. This purchase order will reach its authorized not-to-exceed threshold on June 30, 2022.
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To maintain continuity of services while a long-term security strategy is being contemplated, staff recommends that Council approve a change order to increase the existing purchase order by $96,332. This amount includes $10,000 in contingency to account for an increase in the Living Wage Ordinance effective July 2022. The cumulative total of the purchase order with modifications will be $517,165. Staff anticipates that this will fund security services through December 31, 2022.
Discussion
The City manages and maintains parking structures 1, 2, 4, 5, 6, 9, and 10 in the downtown area. The Santa Monica Police Department originally issued purchase orders with Universal in 2018 to provide security services in response to issues with significant property crime in parking structures 1 through 6, particularly Burglary Theft From Motor Vehicles (BTFMV) crimes. As a result of the enhanced security, the City saw a 51% decrease in BTFMV crimes in 2019. However, due to the COVID-19 pandemic, these services were terminated in April of 2020.
In early 2021, the City saw an increase in reports of vandalism, trash, human waste, and other safety concerns at the downtown parking structures. To make the parking facilities safer for the public, Public Works staff negotiated with Universal, who agreed to resume their services at the rates established in 2018 to expeditiously engage security services. Due to the urgent nature of the services needed, the City proceeded to issue a new purchase order in February 2021 with an exception to the competitive process pursuant to Santa Monica Municipal Code (SMMC) section 2.24.250(g) to provide urgent and temporary relief from the misuse and access issues.
Due to the pandemic and the inconsistency in the use of the parking structures because of stay-at-home orders and other restrictions in 2020-2021, the crime data for that period does not accurately reflect the value of providing security services in the parking structures. However, data provided by the Police Department shows that in 2018 (presecurity services), the City experienced 365 BTFMV crimes; in 2019, after contracting with Allied Universal, BTFMV crimes decreased to 180. Staff believes that the 51% 3 of 5
decrease in BTFMV crimes demonstrates the need to provide security services at the parking structures to keep patrons, vehicles, and the structures safe.
BTFMV Incidents in Parking Structures 2017-2021
In November of 2021, the Council authorized a change order to increase the cumulative not-to-exceed amount of the purchase order to $420,833 while staff negotiated the inclusion of long-term security services for the downtown parking facilities with Downtown Santa Monica Inc. (DTSM). The intent was to include parking facility security as part of the DTSM Maintenance Services Agreement for FY 2021-22. However, negotiations with DTSM were unsuccessful.
In March of 2022, responsibility for parking structure security was reassigned to the Department of Transportation. Universal has agreed to continue security services until December 31, 2022, for a six-month period at a cost not-to-exceed $96,332. A change order to the City’s current purchase order for security services with Universal would ensure continuity of the services until a long-term agreement is procured through a competitive bidding process before the end of the calendar year. 4 of 5
Past Council Actions
Meeting Date Description
11/9/2021
(attachment A)
Authorization of a Change Order to Purchase Order 22101027 with Universal Protection Service, LP dba Allied Universal Security Services to Provide Services for the Public Works Department Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the General Fund to increase the amount of the purchase order with Allied Universal Protection Service, LP by $96,332 for security services. Funds are available in the General Fund budget.
Future year funding is contingent on Council budget approval.
Purchase Order Modification Request
P.O.#
Current
Authorized
Amount
FY 2022-23
Budget
Modification
Request Department Account # Total P.O. Amount
22000217
21901465
$125,951
$52,442 01180001-536000
$125,951
$52,442
22101027 $120,000 01500001.550010 $120,000
$122,800 01800004.553220 $122,800
$96,332 01800004.553220 $96,332
TOTAL $420,833 $96,332 $517,165
Prepared By: Liseth Guizar, Transit Safety and Training Manager, Big Blue Bus Approved Forwarded to Council
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Attachments:
A. Authorize Change Order to Purchase Order 22101027 with Universal Protection Service, LP dba Allied Universal Security Services to Provide Services (Web Link)
B. 02_CSA_-_Allied_Universal_Security.docx
C. OAKS INITIATIVE FORM-04.26.22