Contract No. 10667 (CCS)
CONTRACTUAL SERVICES AGREEMENT
This Contractual Services Agreement ("Contract"), entered into this . day of UX:, 2018 ("Execution Date"), by and between the CITY OF SANTA MONICA, a municipal corporation ("City"), and SIEMENS INDUSTRY, INC. ("Siemens Industry"), is made with reference to the following:
RECITALS:
A. The City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City.
B. Siemens Industry is qualified to do business, and is doing business, in the State of California. Siemens Industry represents it has the background, knowledge, experience and expertise necessary to provide the services set forth in this Contract.
C. The City and Siemens Industry desire to enter into an agreement for the Siemens Industry to provide contractual services to the City as set forth herein, upon the terms and conditions set forth below.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
TERMS AND CONDITIONS
1. Term. This Agreement begins on the Execution Date and terminates one calendar year after the Execution Date, unless sooner terminated in accordance with Section
14. 2. Siemens Industry Services. Siemens Industry will perform all of the services ("Services") described in Exhibit A, Scope of Services. Siemens Industry will complete the Services in accordance with Exhibit B, Budget.
3. City Services. The City agrees to:
3.1 Make available to Siemens Industry any currently existing documents, data or information required for the performance of the Services.
3.2 Designate a representative authorized to act on behalf of City.
3.3 Promptly examine and render findings on all documents submitted for staff review by Siemens Industry.
4. Compensation. The City will compensate Siemens Industry for the Services performed in an amount not to exceed One Million Two Hundred Fifteen Thousand Eight Hundred Forty Seven Dollars ($1,105,315), as set forth in Exhibit B.
5. Invoices. Siemens Industry will invoice the City for the Services in accordance with Exhibit B and the City will pay any undisputed amount within 30 days of receipt. - 1 -
August 2017
6. Notices. All notices, demands, requests or approvals to be given under this Agreement, must be in writing and will be deemed served when delivered personally, by email, or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:
6.1 All notices, demands, requests or approvals to the City:
Facilities Maintenance Division
City of Santa Monica
2500 Michigan Avenue
Santa Monica, California 90404
Attention: Shidan Adiparvar
Re: Contract No. 10667 (CCS)
with a copy to:
Santa Monica City Attorney's Office
1685 Main Street, Third Floor
Santa Monica, California 90401
Attention: City Attorney
Re: Contract No. 10667 (CCS)
6.2 All notices, demands, requests or approvals to Siemens Industry:
Siemens Industry, Inc.
6141 Katella Avenue
Cypress, CA 90630
Attention: Julie Slick
[email protected]; (714) 331-5860
Re: Contract No. 10667 (CCS)
7. Independent Parties. Both parties to this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers of one another.
Neither the City nor its officers or employees will have any control over the conduct of Siemens Industry or any of Siemens Industry's agents, employees, or subconsultants, except as otherwise provided in this Agreement.
8. Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties. Any preliminary negotiations and agreements of any kind or nature are merged into this Agreement. No oral agreement or implied covenant may be held to vary the provisions of this Agreement.
This Agreement may be modified only by written agreement signed by City and Siemens Industry, and approved as to form by the City Attorney.
9. Insurance. Prior to commencing work, Siemens Industry must procure, maintain and pay for insurance against claims for injuries to persons or damage to property that may - 2-
August 2017
arise from or in connection with the performance of the Services by Siemens Industry or Siemens Industry's agents, representatives, employees or subconsultants for the duration of this Agreement. Siemens Industry must obtain insurance that, at a minimum, meets the requirements for insurance set forth in Exhibit C, Insurance Requirements and Verifications.
10. Defense and Indemnification.
10.1 Siemens Industry agrees to defend, indemnify, protect, and hold harmless the City, its agents, officers, boards and commissions, and employees (collectively, "City") from and against any and all liability, claims, demands, damages, or costs, including but not limited to attorney's fees, or payments for injury to any person or property (collectively, "Losses") caused or claimed to be caused by the act, errors, and/or omissions of Siemens Industry, or Siemens Industry's employees, agents, officers, and subconsultants. Siemens Industry's responsibilities under this Section 10.1 include liability arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of the City, which may be in combination with the acts or omissions of Siemens Industry, its employees, agents or officers, or subconsultants; provided, however, that Siemens Industry's duty to defend, indemnify, protect and hold harmless shall not include any Losses arising from the sole negligence or willful misconduct of the City. Notwithstanding Siemens Industry's obligation to defend City hereunder, City has the right to conduct its own defense and seek reimbursement for reasonable costs of defense from Siemens Industry, if City chooses to do so.
10.2 Enforcement Costs. Siemens Industry agrees to pay any and all costs the City incurs enforcing the indemnity, defense and hold harmless provisions set forth in Section 10.1.
11. Prohibition Against Transfers.
11.1 Siemens Industry may not assign, hypothecate, or transfer this Agreement or any interest therein directly or indirectly, by operation of law or otherwise without the prior written consent of City. Any attempt to do so without the City's consent will be null and void, and any assignee, hypothecatee or transferee acquires no right or interest by reason of such attempted assignment, hypothecation or transfer.
11.2 The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Siemens Industry or of any general partner or joint venturer or syndicate member of Siemens Industry, if a partnership or joint venture or syndicate exists, which results in changing the control of Siemens Industry, will be construed as an assignment of this Agreement. Control means 50% or more of the voting power of the corporation.
- 3-
August 2017
12. Permits and Licenses. Siemens Industry, at its sole expense, must obtain and maintain during the term of this Agreement all required business and professional permits, licenses and certificates.
13. Waiver. A waiver of any breach of this Agreement may not be deemed a waiver of any subsequent breach of the same or any other term, covenant, or condition of this Agreement.
14. Default and Termination.
14.1 If Siemens Industry fails or refuses to perform any of the provisions of this Agreement, and if the default is not cured within a period of five days after the City's written notice of default specifying the nature of the default, City may immediately terminate this Agreement by written notice to Siemens Industry.
14.2 The City has the option, at its sole discretion and without cause, of terminating this Agreement by giving ten days' written notice to Siemens Industry. Upon termination of this Agreement, City will pay Siemens Industry any compensation earned and unpaid up to the effective date of termination.
15. Compliance with Law. Siemens Industry must comply with all laws of the State of California and the United States, and all ordinances, rules and regulations enacted or issued by City, including, but not limited to Articles 2 and 3, Division 2, Part 7, Chapter 1 of the Labor Code, State of California related to prevailing wage, apprentices, penalties and certifited payroll.
16. Discrimination. Siemens Industry may not discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age, sexual orientation, marital status, AIDS or disability.
17. Nuisance. Siemens Industry may not maintain, commit, or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement.
18. Records.
18.1 Siemens Industry must maintain complete and accurate records with respect to costs, expenses, receipts and other such information required by the City for any services provided where compensation is on the basis of hourly rates, subconsultant costs, or other direct costs. Siemens Industry must keep the records, together with supporting documents, separate from other documents and records and maintain them for a period of three years after receipt of final payment.
18.2 Siemens Industry must maintain records in sufficient detail to permit an evaluation of the Services and in accordance with generally accepted accounting principles. Siemens Industry must clearly identify all records and make them readily accessible to the City. At the City's request, Siemens Industry must - 4-
August 2017
provide records in an electronic format and, if necessary, access to any proprietary software to view such electronic records.
18.3 Siemens Industry must allow the City to have free access to Siemens Industry's books and records and to inspect all work, data, documents, proceedings and activities related to this Agreement. The City has the right to examine or audit Siemens Industry's records, and Siemens Industry agrees to cooperate with any examination or audit of its records. If a City audit discloses an error of 5% or more in information reported by Siemens Industry, Siemens Industry agrees to pay the cost of the City's audit computed on the basis of four times the direct payroll of the audit staff completing the audit and audit report.
19. Work Product; Reports.
19.1 Any work product prepared or caused to be prepared by Siemens Industry or any subconsultant for this Agreement will be the exclusive property of City. No work product given to or prepared by Siemens Industry or any subconsultant pursuant to this Agreement may be made available to any individual or organization by Siemens Industry without prior written approval by City.
19.2 At the City's request, Siemens Industry must furnish reports concerning the status of the Services.
20. Standard of Care. Siemens Industry agrees to provide all Services, including services performed by any subconsultant, in a manner consistent with the level of care and skill ordinarily exercised by members of Siemens Industry's profession currently practicing in the same locality under similar conditions.
21. Subconsultants.
21.1 If Siemens Industry proposes to have any subconsultant perform any part of the Services, Siemens Industry must submit a request for approval in writing, describing the scope of work to be subcontracted, the name of the proposed subconsultant, and the total price or hourly rates used in preparing an estimated cost for the subconsultant's services. The City, in its sole discretion, may grant or deny the request.
21.2 Siemens Industry will be responsible for the quality of any subconsultant's work.
Every subcontract or agreement of any kind entered into between Siemens Industry and any subconsultant (or between any subconsultant and others) must contain the following provision:
This agreement is consistent with all terms and conditions of the Agreement No. 10667 (CCS) entered into between the
City of Santa Monica and Siemens Industry on
22. Governing Law. The laws of the State of California, without regard to any choice of law provisions, will govern this Agreement.
- 5-
August 2017
23. Venue and Jurisdiction. The City and Siemens Industry agree that the Services will take place in Los Angeles County. Any litigation arising out of this Agreement may only be brought in either the United States District Court, Central District of California, or the Superior Court of California, County of Los Angeles, West District, as appropriate. The parties agree that venue exists in either court, and each party expressly waives any right to transfer to another venue. The parties further agree that either court will have personal jurisdiction over the parties to this Agreement.
24. Survival of Provisions and Obligations. Any provision of this Agreement, which by its nature must be exercised after termination of this Agreement, will survive termination and remain effective for a reasonable time. Any obligation that accrued prior to termination of this Agreement will survive termination of this Agreement.
25. Exhibits. The following exhibits are incorporated by reference into this Contract as though fully set forth herein.
Exhibit A Scope of Services
Exhibit B Budget
Exhibit C Insurance Requirements
In witness whereof, the parties have caused this Agreement to be executed the day and year first above written.
CITY OF SANTA MONICA,
ATTEST:
Denise Andesm Mar Lick Ch
DENISE ANDERSON WARREN
City Clerk City Manager
APPROVED AS TO FORM:
→ Ai
ANE DII
City Attorney
SIEMENS INDUSTRY, INC.
By: Jules Slick
Vame: Julie Slick
Title: Sales Managha
Director of Fizance
- 6-
August 2017
Exhibit A
Scope of Services
I. General Scope of Services. Siemens Industry shall provide to the City the scope of services as set forth in the Contractor's proposals which are attached hereto and incorporated herein by reference.
Fire Station No. 2 - Proposal No. JS13FY18
b. Main Library - Proposal No. JS12FY18
Santa Monica Airport - Proposal No. JS08FY18
d. Virginia Avenue Park - Park Center - Proposal No. JS06FY18 Virginia Avenue Park - Teen Center - Proposal No. JS07FY18 All of the services may be collectived referred to herein as "Scope of Services." Siemens Industry shall Provide the Scope of Services in accordance with the Cost Proposal contained in Exhibit B.
II. Additional Services. The City may, in its sole discretion, modify the Scope of Services to include additional services related to or arising from the Scope of Services, subject to an adjustment in compensation.
Siemens Industry, Inc. SIEMENS
6141 Katella Ave
Cypress, CA 90630
Phone 714-331-5860
Customer: City of Santa Monica Proposal No: JS13FY18
Address: Santa Monica Fire Station 2 Date: 12/21/2017
222 Hollister Ave
Santa Monica, CA 90405
Attn: Shidan Adlparvar and Don Ross
Siemens is pleased to present our proposal for the Building Automation replacement at the site reference above.
Our proposal is based on:
• Santa Monica Fire Station Plans dated Dec 1999. Page M-3.1 This proposal incorporates by reference, SIT's standard terms and conditions, available upon request.
Per Project Aggregate insurance coverage is not included in this proposal. SII can provide such coverage at an added cost.
Our price for the work described within this proposal is:
Base Bid - Santa Monica Fire Station 2 $ 48,755.00
• Siemens pricing adheres to the pricing set forth in National Joint Purchasing Alliance (NJPA) approved contract. City of Santa Monica is currently a member of this consortium. City of Santa Monica Member ID is 18528 and they have been a member since September 2005.
Further information relating to our offer including Scope of Work, Inclusions/Exclusions and Clarifications can be found within this proposal. Should you have any questions or require further clarification please do not hesitate to contact me directly.
Best Regards.
Julie Slick
Siemens Industry, Inc.
6141 Katella Ave
Cypress, CA 90630
Email: Julie.Slick@)Siemens.com
Cell: +1 (714) 331-5860
Siemens Industry, Inc. Phone 714.331.5860 Page | 1
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www. siemens.com
SIEMENS
Scope of Work
Building Automation (Engineering & Hardware)
Provision and Installation of BAS Controllers with like-for-like point count to match the existing system. The following equipment will be controlled:-
• Equipment located on Roof
• 1 - New 5HP VFD with Bypass and NEMA 3R Enclosure
• 2 - CW Pumps
• I - Boiler
• 2 - New CW Temp Sensors
• Provision and Installation of the following replacement field devices for Tower Fan:
• VFD
• Start/Stop
• Status
• Provision and Installation of the following replacement field devices for Boiler:
• Start/Stop
Status
• Provision and Installation of the following replacement field devices for CW Pumps:
• Start/Stop
• Status
Temperature Sensors
• Provision and Installation of the following:
1 New Siemens PXC located on the roof
• 1 Outside Air Sensor
• BAS Engineering and Programming for the equipment outlined above • BAS Graphics and tie-in to the existing Siemens workstation Note: City of Santa Monica to provide Eth. network connection and IP Address at panel location.
Electrical Installation
• Provision and installation of low voltage controls conduit and wire for the following:- • Connect network from devices control panel
• Communication between the panels
• Mount new control panels
Note: Utilize existing control conduit and wire for existing Field Devices. Plenum rated wiring.
Inclusions
Submittals, coordination, software programming, testing, startup and checkout • Warranty - (1) year parts and labor
• Tax and Freight FOB job site
• Standard Insurance
• Normal Working Hours (Mon-Fri 7am-4pm)
• Prevailing wage labor rates utilized
Exclusions
Provision of a field deficiency report to identify any faulty devices Note: Reuse existing mechanical equipment - if any device is inoperable this will be replaced as a Change Order • Performance & Payment Bond
• Asbestos or hazardous material abatement
• Permit & Plan Check fees
• Provision and Installation of any work outside the Scope of Work detailed above Clarification
• IF 3'd Party Commissioning is involved an addendum will be required. • Air Balancing will be provided by others and coordinated by the City • Utilize existing
• Existing power to be used
o Fire and Life Safety work
o Test and Balance work
Siemens Industry, Inc. Phone 714.331.5860 Page |2
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www. siemens.com
Siemens Industry, Inc. SIEMENS
6141 Katella Ave
Cypress, CA 90630
Phone 714-331-5860
Customer: City of Santa Monica Proposal No: JS12FY18
Address: Santa Monica Library Date: 1/22/2018
601 Santa Monica Bivd
Santa Monica, CA 90405
Attn: Shidan Adlparvar and Don Ross
Siemens is pleased to present our proposal for the Building Automation replacement at the site reference above.
Our proposal is based on:
• Job walk performed with the following attendees:-
Akshay Grover (Siemens)
• Don Ross (City of Santa Monica)
• David Garnier (Siemens)
• Mechanical Plans for Santa Monica Library Dated Mar 19, 2004 Reference Document - Under Permit No. C10926 Issued 6-16-03 This proposal incorporates by reference, SIl's standard terms and conditions, available upon request.
Per Project Aggregate insurance coverage is not included in this proposal. SIl can provide such coverage at an added cost.
Our price for the work described within this proposal is:
Base Bid - Santa Monica Library $ 402,060
Based on this current understanding of building operations there is an opportunity to save approximately $11,000 per year_in energy costs (t/-15%), by implementing Demand Flow for VAV. Siemens shall review and set trends to measure and verify performance and potential energy savings both before and after work is complete. • Siemens pricing adheres to the pricing set forth in National Joint Purchasing Alliance (NJPA) approved contract. City of Santa Monica is currently a member of this consortium. City of Santa Monica Member ID is 18528 and they have been a member since September 2005.
Further information relating to our offer including Scope of Work, Inclusions/Exclusions and Clarifications can be found within this proposal. Should you have any questions or require further clarification please do not hesitate to contact me directly.
Best Regards,
Julie Slick
Siemens Industry, Inc.
6141 Katella Ave
Cypress, CA 90630
Email: Julie.Slicka Siemens.com
Cell: +1 (714) 331-5860
Siemens Industry, Inc. Phone 714,331.5860 Page | 1
Fax 855. 802. 8459
6141 Katella Ave
Cypress, CA 90630 www. siemens.com
SIEMENS
Scope of Work
Building Automation (Engineering & Hardware)
Provision and Installation of BAS Controllers with like-for-like point count to match the existing system. The following equipment will be controlled:-
o Santa Monica Library
6 AHUs
- 2 Cooling Towers
1 Chiller
2 CW Pumps
2 ChW Pumps
2 Boilers
2 HW Pumps
17 Fan Coil Units
I AC Unit
14 Terminal Air Units
60 Under Floor Fan Terminals
20 EFs
• Provision and Installation of the following controllers and reuse field devices where possible for:
• Chilled Water System
• Hot Water System
• Provision and Installation of the following controllers and reuse field devices where possible for AHU:
PXC installed at the Units
• Room Temperature Sensor
• Duet Temperature Sensors
• Install new VFD for AHU-5 (for energy savings)
• Provision and Installation of the following controllers and reuse field devices where possible for Fan Coils Units, Under Floor Units and Terminal Air Units:
• DXR installed at the Units
• Room Temperature Sensor
Duct Temperature Sensors
• Provision and Installation of the following controllers and reuse field devices where possible for VVT:
DR installed at the Units
• Room Temperature Sensor
• Provision and Installation of the following controllers and reuse field devices where possible for Exhaust Fan:
Points wired to nearest Siemens Controller or Install Controller where necessary • BAS Engineering and Programming for the equipment outlined above • BAS Graphics and tie-in to the existing Siemens workstation Note: City of Santa Monica to provide Eth. network connection and IP Address at panel locations.
Electrical Installation
• Provision and installation of low voltage controls conduit and wire for the following:- • Connect network control panel to the network
o Communication between the DRs and control panels
• Mount new control panel
Note: Utilize existing control conduit and wire for existing Field Devices. Pienum rated wiring.
Provide 120v to panel
Energy Work
AHU-1, -2,4
Data Fox (Performance Data Analysis)
• Zone Level Analysis
Diagnosis of Siemens Terminal Equipment Controllers (DDC) for non-performance and/or failure.
Identification of potential energy impact of these identified issues. • Central Air System Level Analysis
• Evaluation of coils performance Evaluation of key PID loop control (temperature and airflow) for significant non-performance.
Identification of potential schedule optimization opportunities • Evaluation of air side economizer control
Siemens Industry, Inc. Phone 714.331.5860
6141 Katella Ave Fax 855.802.8459 Page 12
Cypress, CA 90630 www. siemens.com
SIEMENS
• A report will be generated identifying terminal box and AHU performance issues. Costs associated with investigation and repair of terminal boxes/AHU are covered outside the scope of this proposal. • VAV Demand Flow implementation:
System modeling of VAV branch ducting
• Create and test VAV DF control sequence
• Field implementation of PPCL
• Furnish and install (1) new static sensor for AHU
These static pressure sensors will be located in the supply air discharge of each air handling unit. • Siemens to install tubing, static DP sensor, and associated electrical wiring for these sensors. • Siemens will provide Energy Engineering labor to set up trending and provide a written result of energy savings Siemens shall Implement trending at the front end to measure and verify performance and potential energy savings both before and after work is complete.
* In the event that the City completes a significant modification to the ductwork system for an air handling system retrofit with VAVPlus, it may be necessary to revise the pressure/flow model.
AHU-3,-5
Set back Strategies
• Reset trim and respond
• Add a VFD to AHU-5
Inclusions
Submittals, coordination, software programming, testing, startup and checkout • Warranty - (1) year parts and labor
• Tax and Freight FOB job site
• Standard Insurance
• Normal Working Hours (Mon-Fri 7am-4pm)
• Prevailing wage labor rates utilized
Exclusions
• Provision of a field deficiency report to identify any faulty devices Note: Reuse existing mechanical equipment - if any device is inoperable this will be replaced as a Change Order • Excludes any repairs discovered from the DataFox findings. If the City would like Siemens to address these issues Siemens will provide a separate proposal.
• Performance & Payment Bond
• Asbestos or hazardous material abatement
• Replacing any units or valves
• Air Balancing
Permit & Plan Check fees
• Provision and Installation of any work outside the Scope of Work detailed above Clarification
IF 3' Party Commissioning is involved an addendum will be required. • Siemens will be reusing field devices where possible
• Air Balancing will be provided by others and coordinated by the City • Utilize existing
• Existing power to be used
o Fire and Life Safety work
o Test and Balance work
Siemens Industry, Inc. Phone 714.331.5860 Page | 3
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www. siemens.com
Siemens Industry, Inc.
6141 Katella Ave SIEMENS
Cypress, CA 90630
Phone 714-331-5860
Customer: City of Santa Monica Proposal No: JS08FY18
Address: Santa Monica Airport Date: 11/30/2017
3223 Donald Douglas Loop S
Santa Monica, CA 90405
Attn: Shidan Adlparvar and Don Ross
Siemens is pleased to present our proposal for the Building Automation replacement at the site reference above.
Our proposal is based on:
• Job walk performed on November 1st with the following attendees:- • Julie Slick (Siemens)
• Don Ross (City of Santa Monica)
David Garnier (Siemens)
This proposal incorporates by reference, SIl's standard terms and conditions, available upon request.
Per Project Aggregate insurance coverage is not included in this proposal. SII can provide such coverage at an added cost.
Our price for the work described within this proposal is:
Base Bid - Santa Monica Airport $ 117,740.00
member since September 2005.
Further information relating to our offer including Scope of Work, Inclusions/Exclusions and Clarifications can be found within this proposal. Should you have any questions or require further clarification please do not hesitate to contact me directly.
Best Regards,
Julie Slick
Siemens Industry, Inc.
6141 Katella Ave
Cypress, CA 90630
Email: Julie.Slick@ Siemens.com
+1 (714) 331-5860
Siemens Industry, Inc. Phone 714.331.5860 Page | 1
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www. Siemens.com
SIEMENS
Scope of Work
Building Automation (Engineering & Hardware)
• Provision and Installation of BAS Controllers with like-for-like point count to match the existing system. The following equipment will be controlled:-
• Typical of 3 Towers
• 1 - New 5HP VFD with Bypass and NEMA 3R Enclosure
• 2 - CW Pumps
• 2 - New CW Temp Sensors
• Provision and Installation of the following replacement field devices for Tower Fan:
• 'VFD
• Start/Stop
• Status
• Provision and Installation of the following replacement field devices for CW Pumps:
Start/Stop
• Status
• Duct Temperature Sensors
• Provision and Installation of the following:
• 2 New Siemens PXC
• 1 Outside Air Sensor
• BAS Engineering and Programming for the equipment outlined above • BAS Graphics and tie-in to the existing Siemens workstation Note: City of Santa Monica to provide Eth. network connection and IP Address at panel location.
Electrical Installation
Provision and installation of low voltage controls conduit and wire for the following:- o Connect network from devices control panel
• Communication between the panels
o Mount new control panels
Note: Utilize existing control conduit and wire for existing Field Devices. Plenum rated wiring. • Provide 120v to panel
Inclusions
Submittals, coordination, software programming, testing, startup and checkout • Warranty - (1) year parts and labor
• Tax and Freight FOB job site
• Standard Insurance
Normal Working Hours (Mon-Fri 7am-4pm)
Prevailing wage labor rates utilized
• Provision of a field deficiency report to identify any faulty devices Note: Reuse existing mechanical equipment - if any device is inoperable this will be replaced as a Change Order • Performance & Payment Bond
• Asbestos or hazardous material abatement
Permit & Pian Check fees
• Provision and Installation of any work outside the Scope of Work detailed above Clarification
IF 3rd Party Commissioning is involved an addendum will be required. • Air Balancing will be provided by others and coordinated by the City Utilize existing
• Existing power to be used
o Fire and Life Safety work
o Test and Balance work
Siemens Industry, Inc. Phone 714.331.5860 Page | 2
6141 Katella Ave Fax 855.802 8459
Cypress, CA 90630 www. siemens.com
Siemens Industry, Inc.
6141 Katella Ave SIEMENS
Cypress, CA 90630
Phone 714-331-5860
Customer: City of Santa Monica Proposal No: JS06FY18
Address: Virginia Ave Park Center
Date: 11/30/2017
2115 Pico Blvd
Santa Monica, CA 90405
Attn: Shidan Adlparvar and Don Ross
Siemens is pleased to present our proposal for the Building Automation replacement at the site reference above.
Our proposal is based on:
Job walk performed on November 1st with the following attendees:- Julie Slick (Siemens)
• Don Ross (City of Santa Monica)
• David Garnier (Siemens)
• Mechanical Plans for Virginia Ave Park dated September 3, 2004 This proposal incorporates by reference, SIT's standard terms and conditions, available upon request.
Per Project Aggregate insurance coverage is not included in this proposal. SII can provide such coverage at an added cost.
Our price for the work described within this proposal is:
Base Bid - Virginia Ave Park Center $ 55,825.00
Siemens pricing adheres to the pricing set forth in National Joint Purchasing Alliance (NA) approved contract. City of Santa Monica is currently a member of this consortium. City of Santa Monica Member ID is 18528 and they have been a member since September 2005.
Further information relating to our offer including Scope of Work, Inclusions/Exclusions and Clarifications can be found within this proposal. Should you have any questions or require further clarification please do not hesitate to contact me directly.
Best Regards,
Julie Slick
Siemens Industry, Inc.
6141 Katella Ave
Cypress, CA 90630
Email: Julie.Slicka Siemens.com
Cell: +1 (714) 331-5860
Siemens Industry, Inc. Phone 714.331.5860 Page | 1
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www. siemens.com
SIEMENS
Scope of Work
Building Automation (Engineering & Hardware)
• Provision and Installation of BAS Controllers with like-for-like point count to match the existing system. The following equipment will be controlled:-
• Park Center
• FC-1, FC -2, FC -3, FC -4, FC -5, FC -6
• EF-1A, EF-IB, EF-2A, EF-2B
• VVT-IA, VVT-IB
• BP-1
• Exterior
• OHP-I, OHP -2, OHP -3, OHP -4, OHP - 5, OHP -6
• Provision and Installation of the following replacement field devices for Fan Coil:
DR installed at the Units
Start/Stop
• Status
• Room Temperature Sensor
Duct Temperature Sensors
• Provision and Installation of the following replacement field devices for VVT:
• DXR installed at the Units
Room Temperature Sensor
• Provision and Installation of the following replacement field devices for Outdoor Heat Pumps:
• Status
• Provision and Installation of the following replacement field devices for Exhaust Fan:
Points wired to New Siemens PXC
• Start/Stop
• BAS Engineering and Programming for the equipment outlined above • BAS Graphics and tie-in to the existing Siemens workstation Note: City of Santa Monica to provide Eth. network connection and IP Address at panel location.
Electrical Installation
• Provision and installation of low voltage controls conduit and wire for the following:- • Connect network control panel to the network
• Communication between the DRs and control panels
• Mount new control panel
Note: Utilize existing control conduit and wire for existing Field Devices. Plenum rated wiring. • Provide 120v to panel
Inclusions
Submittals, coordination, software programming, testing, startup and checkout • Warranty - (1) year parts and labor
• Tax and Freight FOB job site
• Standard Insurance
• Normal Working Hours (Mon-Fri 7am-4pm)
• Prevailing wage labor rates utilized
• Provision of a field deficiency report to identify any faulty devices Note: Reuse existing mechanical equipment - if any device is inoperable this will be replaced as a Change Order • Performance & Payment Bond
• Asbestos or hazardous material abatement
• Replacing any units or valves
• Air Balancing
Permit & Plan Check fees
Provision and Installation of any work outside the Scope of Work detailed above Siemens Industry, Inc. Phone 714.331.5860 Page | 2
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www. siemens.com
SIEMENS
IF 3"d Party Commissioning is involved an addendum will be required. • Air Balancing will be provided by others and coordinated by the City • Utilize existing
• Existing power to be used
o Fire and Life Safety work
• Test and Balance work
Siemens Industry, Inc. Phone 714.331.5860 Page | 3
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www. siemens.com
Siemens Industry, Inc. SIEMENS
6141 Katella Ave
Cypress, CA 90630
Phone 714-331-5860
Customer: City of Santa Monica Proposal No: JS07FY18
Address: Virginia Ave Teen Center Date: 11/30/2017
2101 Pico Blvd
Santa Monica, CA 90405
Attn: Shidan Adlparvar and Don Ross
Siemens is pleased to present our proposal for the Building Automation replacement at the site reference above.
Our proposal is based on:
• Job walk performed on November 1st with the following attendees:- • Julie Slick (Siemens)
• Don Ross (City of Santa Monica)
David Garnier (Siemens)
• Mechanical Plans for Virginia Ave Park dated September 3, 2004 This proposal incorporates by reference, SIl's standard terms and conditions, available upon request.
Per Project Aggregate insurance coverage is not included in this proposal. SIl can provide such coverage at an added cost.
Our price for the work described within this proposal is:
Base Bid - Virginia Ave Teen Center $ 42,810.00
* Siemens pricing adheres to the pricing set forth in National Joint Purchasing Alliance (NJPA) approved contract. City of Santa Monica is currently a member of this consortium. City of Santa Monica Member ID is 18528 and they have been a member since September 2005.
Further information relating to our offer including Scope of Work, Inclusions/Exclusions and Clarifications can be found within this proposal. Should you have any questions or require further clarification please do not hesitate to contact me directly.
Best Regards,
Julie Slick
Siemens Industry, Inc.
6141 Katella Ave
Cypress, CA 90630
Email: [email protected]
+1 (714) 331-5860
Siemens Industry, Inc. Phone 714.331.5860 Page | 1
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www. siemens.com
SIEMENS
Building Automation (Engineering & Hardware)
Provision and Installation of BAS Controllers with like-for-like point count to match the existing system. The following equipment will be controlled:-
• Interior
• FC-7, FC -8
• EF-2C, EF-2D
• VVT-7A, VVT-7B, VVT-7C, VVT-8A, VVT-8B
• BP-7, BP-8
• Exterior
• OHP-7, OHP -8
Provision and Installation of the following replacement field devices for Fan Coil Units:
DR installed at the Units
Start/Stop
Status
• Room Temperature Sensor
Duct Temperature Sensors
• Provision and Installation of the following replacement field devices for VVT:
• DXR installed at the Units
• Room Temperature Sensor
• Provision and Installation of the following replacement field devices for Outdoor Heat Pumps:
• Status
• Provision and Installation of the following replacement field devices for Exhaust Fan:
Points wired to New Siemens PXC
• Start/Stop
• Status
• BAS Engineering and Programming for the equipment outlined above • BAS Graphics and tie-in to the existing Siemens workstation Note: City of Santa Monica to provide Eth. network connection and IP Address at panel location.
Electrical Installation
• Provision and installation of low voltage controls conduit and wire for the following:- o Connect network control panel to the network
• Communication between the DRs and control panels
• Mount new control panel
Note: Utilize existing control conduit and wire for existing Field Devices. Plenum rated wiring. • Provide 120v to panel
Inclusions
• Submittals, coordination, software programming, testing, startup and checkout • Warranty - (1) year parts and labor
Tax and Freight FOB job site
• Standard Insurance
• Normal Working Hours (Mon-Fri 7am-4pm)
• Prevailing wage labor rates utilized
• Provision of a field deficiency report to identify any faulty devices Note: Reuse existing mechanical equipment - if any device is inoperable this will be replaced as a Change Order • Performance & Payment Bond
• Asbestos or hazardous material abatement
• Replacing any units or valves
• Air Balancing
• Permit & Plan Check fees
• Provision and Installation of any work outside the Scope of Work detailed above Clarification
Siemens Industry, Inc. Phone 714.331.5860 Page | 2
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www. siemens.com
SIEMENS
• IF 3'd Party Commissioning is involved an addendum will be required. • Air Balancing will be provided by others and coordinated by the City • Utilize existing
• Existing power to be used
o Fire and Life Safety work
o Test and Balance work
Siemens Industry, Inc. Phone 714.331.5860 Page | 3
6141 Katella Ave Fax 855.802.8459
Cypress, CA 90630 www.siemens.com
Exhibit B
Budget
Summary of Siemens Industry, Inc. Cost Proposal for Repairs and Expansion of City Building Management System (BMS)
Description Amount
Upgrade BMS system from Insight to Desigo CC & Replacement of $388,125 Outdated PSF Control Panels
Installation of Siemens BMS controls at Fire Station 2 $48,755 Installation of Siemens BMS controls at the Main Library $402,060 Installation of Siemens BMS controls at Santa Monica Airport $117,740 Installation of Siemens BMS controls at Fire Station 2 $48,755 Installation of Siemens BMS controls at VAP - Park Center $55,825 Installation of Siemens BMS controls at VAP - Teen Center $42,810 Allowance for Unforeseen Conditions and Coordination in Existing $50,000 Buildings
Contract Total $1,105,315
Exhibit C
Insurance Requirements
Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.
Minimum Scope and Limits of Insurance
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal and advertising injury, with limits of no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (Insurance Services Office Form CG 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: Workers' Compensation insurance as required by the State of California, with Statutory Limits and Employers' Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease (see footnote #1).
If the Contractor maintains broader coverage or higher limits than the minimums shown above, the City of Santa Monica requires and shall be entitled to the broader coverage or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Monica.
Other Insurance Provisions
1. The insurance policies are to contain, or be endorsed to contain, the following provisions:
a. Additional Insured Status: The City of Santa Monica, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Contractor including materials, parts, or equipment furnished in connection with such work or operations. CL coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as Insurance Services Office Form CG 20 10 11 85, or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37). b. Primary Coverage: For any claims related to this Agreement, the Contractor's insurance shall be primary coverage as least as broad as Insurance Services Office Form CG 20 01 04 13 as respects the City of Santa Monica, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by the City of Santa Monica, its officers, officials, employees or volunteers shall be in excess of the Contractor's insurance and shall not contribute with it. c. Notice of Cancellation: Each insurance policy required herein shall state that coverage shall not be cancelled except after notice has been given to the City of Santa Monica.
d. Waiver of Subrogation: Contractor hereby grants to the City of Santa Monica a valver of any right of subrogation which any insurer of said Contractor ma cquire against the City of Santa Monica by virtue of pavment of any loss Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Santa Monica has received a waiver of subrogation endorsement from the insurer.
The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Santa Monica for all work performed by the Contractor, its employees, agents and subcontractors.
Self Insured Retentions
Self-insured retentions must be declared to and approved by the City of Santa Monica.
The City of Santa Monica may require the Contractor to purchase coverage with a lower retention or provide satisfactory proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the name insured or the City of Santa Monica.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to the City of Santa Monica.
Verification of Coverage
Contractor shall furnish the City of Santa Monica with original certificates and amendatory endorsements (or copies of the applicable policy language effecting coverage provided by this clause). All certificates and endorsements are to be received and approved by the City of Santa Monica before work commences. However, failure to obtain required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City of Santa Monica reserves the right to require complete, certified copies of all required insurance policies, including the endorsements required herein, at Failure to Maintain Insurance Coverage
If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. The City of Santa Monica, at its sole option, may terminate this Agreement and obtain damages from the Contractor resulting from said breach.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. All exceptions must be approved in writing by the Risk Manager.
Footnotes
# 1: Workers' Compensation insurance coverage is not required if the Contractor does not have employees. The Contractor must, however, execute the City's Workers' Compensation Coverage Exemption Declaration Form.