Agenda packet — Santa Monica City Council, March 19, 2024 (part 1 of 3)

City of Santa Monica
City Council Meeting
AGENDA

PHIL BROCK
MAYOR

GLEAM DAVIS LANA NEGRETE

COUNCILMEMBER MAYOR PRO TEM

CHRISTINE PARRA CAROLINE TOROSIS

COUNCILMEMBER COUNCILMEMBER

JESSE ZWICK OSCAR DE LA TORRE

COUNCILMEMBER COUNCILMEMBER

DAVID WHITE

CITY MANAGER

DOUGLAS SLOAN

CITY ATTORNEY

NIKIMA NEWSOME

INTERIM CITY CLERK

STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive
public process, and tools for forging sound decisions
• Hate has no place in Santa Monica. The City opposes
abusive or threatening hate speech, intolerance, or
dehumanization, and supports basic civil respect and
human decency.
• Listen to others respectfully;
• Exercise self-control;
• Give open-minded consideration
to all viewpoints;
• Focus on the issues and avoid
personalizing debate;
Regular meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.

City of Santa Monica Generated: 3/20/2024 9:17 AM Page 2

RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11547(CCS))

WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted by 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public comment section is opened for that item or before the public hearing is opened where one is required by law. Register to speak at the Speaker Kiosk prior to the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 15-items are limited to 1 minute. Except on Public Input, speakers appearing at the meeting in person, may donate 2 minutes to another person present in-person at the meeting, who may speak for a total of 4 minutes on that item.

Both the donor of time and the designated speaker must register at the Speaker Kiosk in person together.

Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.

Levine Act Disclosure. Pursuant to the Levine Act (Govt Code Section 84308), any party to a permit, license, contract, or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party's agents within the preceding 12 months to any City official. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party, participant, or agent, and any other person making the contribution; the name of the recipient, the amount of the contribution, and the date the contribution was made.

ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)

1. General Public Input
(members of the public may address the City Council
only on items not on the agenda, but within the
subject matter jurisdiction of the City).

2. Public Comment for Closed Session, Special
Agenda, and Consent Calendar Items Only
(Commendations and Proclamations presented).

3. Special Agenda Items (City Manager’s Report,
Presentations, etc.).

4. Closed Session.

5. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).

6. Public Comment on remaining Agenda Items

7. Study Session.

8. Continued Items.

9. Administrative Proceedings.

10. Ordinances:
• 1
st Reading
• 2
nd Reading

11. Staff Administrative Item.

12. Public Hearings.

13. Reports of Boards and Commissions.

14. Resolutions.

15. Written Communications (other than
Reports of Commission and Officers).

16. Councilmember Discussion Items.

Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

City of Santa Monica Generated: 3/20/2024 9:17 AM Page 3

AGENDAS

CITY OF SANTA MONICA

REGULAR MEETING
CITY HALL COUNCIL CHAMBERS.
1685 MAIN STREET, ROOM 250, SANTA
MONICA, CA 90401, AND 7575 E. PRINCESS
DR., SCOTTSDALE, AZ 85255
TUESDAY, MARCH 19, 2024
MEETING BEGINS AT 5:30 PM
The Santa Monica City Council Meeting will be held at 5:30 P.M., on Tuesday, March 19, 2024, in the City Council Chambers, 1685 Main Street, Santa Monica, California 90401 and at a teleconference site located at the Fairmont Hotel, 7575 E. Princess Drive, Scottsdale, Arizona 85255 where one of the Councilmembers will be present and will participate via teleconference.

HOW TO PROVIDE WRITTEN PUBLIC COMMENT:

Written public comment can be submitted via email to [email protected].

Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Levine Act Disclosure. Pursuant to the Levine Act (Govt Code Section 84308), any party to a permit, license, contract, or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party's agents within the preceding 12 months to any City official.

Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party, participant, or agent, and any other person making the contribution; the name of the recipient, the amount of the contribution, and the date the contribution was made.

1. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

1.A. Written Comments
City of Santa Monica Generated: 3/20/2024 9:17 AM Page 4

2. PUBLIC INPUT (AGENDA ITEMS UNDER CLOSED SESSION, SPECIAL AGENDA

ITEMS, CONSENT CALENDAR ONLY)

3. SPECIAL AGENDA ITEMS

3.A. Proclamation: Red Cross Month

3.B. City Manager Report

4. CLOSED SESSIONS

4.A. Conference with legal counsel, existing litigation; Gov. Code §54956.9(d)(1):

Murcia v. City of Santa Monica, et al.; U.S. Dist. Court, Central District of California, Case No. 22-cv-05253-FLA-MAR - New Item Received. 3/15/2024

4.B. Conference with legal counsel, significant exposure to litigation; Gov. Code §54956.9(d)(2),(4): Sovereign Restoration Partners, Ltd., 205 Washington Ave. - New Item Received. 3/15/2024
The following is the order of business for items to be heard no earlier than 7:00 p.m.

5. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents. No public discussion is permitted on ordinances for second reading and adoption.)

5.A. Approval of First Modification to Agreement with Olympos Construction Inc. for 2800 Airport Avenue Renovation Project
City of Santa Monica Generated: 3/20/2024 9:17 AM Page 5 Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing Facilities), of the California Environment Quality Act (CEQA) Guidelines;

2. Authorize the City Manager to negotiate and execute a first modification to agreement #11449 (CCS) in the amount of $1,746,250 (including contingency) with Olympos Construction Inc. (Olympos) for costs associated with additional scope related to the multiple buildings at 2800 Airport Avenue for the Public Works Department. This will result in an amended agreement with a new total amount not to exceed $5,058,350, with future year funding contingent on Council budget approval;

3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority; and

4. Authorize budget changes as outlined in the Financial Impacts and Budget Actions section of this report.

5.B. Adoption of Resolution to Vacate Public Right-of-Way on 1717 19th Street Parcel - Item Pulled at the Request of Staff. 3/14/2024 Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Section 15301 and Section 15305 of the California Environmental Quality Act (CEQA) Guidelines; and

2. Adopt the attached resolution to vacate public right-of-way on the 1717 19th Street parcel.

5.C. Award Professional Services Contract to Arcadis U.S. for Site Security Analysis & Updates to the City's Water, Wastewater, & Recycled Water Facilities
Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Section 15262 of the California Environmental Quality Act (CEQA) Guidelines;

2. Award RFP #381 to Arcadis U.S., Inc. to analyze and design updates to the City’s current water, wastewater, and recycled water facilities’ physical security systems; and

3. Authorize the City Manager to negotiate and execute an agreement with Arcadis U.S., Inc. in the amount not to exceed $845,000 over a 3-year period, with future year funding contingent on Council budget approval.

5.D. Award Contract Walker Parking Consultants Engineers, Inc. for Comprehensive Citywide Parking Supply, Demand, and Rate Analysis Study Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of no possibility of significant effect pursuant to Section 15262 (Feasibility and Planning Studies) of the California Environmental Quality Act (CEQA) Guidelines.

City of Santa Monica Generated: 3/20/2024 9:17 AM Page 6

2. Award RFP# 386 to Walker Parking Consultants Engineers, Inc., a Californiabased company, for consulting services to prepare a citywide comprehensive parking supply, demand, and rate analysis for the Department of Transportation, Parking Division.

3. Authorize the City Manager to negotiate and execute an agreement with Walker Parking Consultants Engineers, Inc. in an amount not to exceed $280,000 (including a $50,225 contingency) over a five-year period.

5.E. Approval of First Modification to Agreement with Swinerton Builders for 3200 Airport Avenue Renovation Project
Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement/Reconstruction), of the California Environmental Quality Act (CEQA) Guidelines;

2. Authorize the City Manager to negotiate and execute a first modification to agreement #11365 (CCS) in the amount of $500,000 (including a $50,000 contingency) with Swinerton Builders Corporation for the additional costs related to unforeseen conditions and electrical upgrades, for the Public Works Department. This will result in an amended agreement with a new total amount not to exceed $9,584,792, with future year funding contingent on Council budget approval; and

3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

5.F. Approval of Fourth Modification to Agreement with Origami Risk, Inc. for Claims Management Software Subscription Services
Recommended Action
Staff recommends that the City Council:

1. Authorize the City Manager to negotiate and execute a fourth modification to agreement #10275 in the amount of $810,525 with Origami Risk, Inc., an Illinois-based company, for Risk Management Information System software subscription services for the Finance Department. This will result in a thirteenyear amended agreement with a new total amount not to exceed $1,764,278 with future year funding contingent on Council budget approval; and

2. Adopt a finding of no significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.

5.G. Approval of First Modification to Agreement #11295 (CCS) with Arcadis U.S., Inc. for Updating the City's Water and Sanitary Sewer Master Plans.

Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Section 15301(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and

2. Authorize the City Manager to negotiate and execute a first modification to Agreement 11295 (CCS) in the amount of $105,550 with Arcadis U.S., Inc City of Santa Monica Generated: 3/20/2024 9:17 AM Page 7 and extend the agreement to June 30, 2026, for updating the City’s Domestic Water and Wastewater Master Plans. This will result in a four-year amended agreement with a new total amount not to exceed $910,710, with future year funding contingent on Council budget approval.

5.H. Adoption of Resolution Authorizing Receipt of State of California Cannabis Equity Grant Funding for $40,000 for Preparation of a Cannabis Equity Assessment and Authorization for City Manager to Execute All Necessary Associated Documents
Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.

2. Adopt the attached resolution authorizing the acceptance of a grant awarded in the amount of $40,000 from the Governor’s Office of Business and Economic Development for the Cannabis Equity Grants Program for Local Jurisdictions.

3. Authorize the City Manager to execute all necessary documents to accept the grant and all grant renewals.

4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

5.I. Award Bid and Enter into Agreement with Convergint Technologies LLC. for a Video Management System.

Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.

2. Award Bid #387 to Convergint Technologies, LLC, a California-based company for installation and maintenance of a Video Management System.

3. Authorize the City Manager to negotiate and execute an agreement with Convergint Technologies, LLC for installation of a Video Management System in an amount not to exceed $424,318 (including a 20% contingency for adding potential cameras in the future). This sum includes installation, programming, and maintenance for a total of 5 years of service, with future year funding contingent on Council budget approval.

5.J. Award Bid to Intterra for Los Angeles Area Fire Chief’s Association (LAAFCA) Mapping Solution
City of Santa Monica Generated: 3/20/2024 9:17 AM Page 8 Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines;

2. Award RFP# 383 to Intterra, LLC to provide a cloud-based common operating platform to share data across multiple computer-aided dispatch systems across the region for the Los Angeles Area Fire Chief’s Association; and

3. Authorize the City Manager to negotiate and execute an agreement with Intterra, LLC, in an amount not to exceed $789,251 (including a $60,000 contingency) for 2 years, with one additional 3-year renewal option in the amount of $1,346,479 (including a 15% contingency), for a total amount not to exceed $2,135,730 over a 5-year period, with future year funding contingent on grant funding and Council budget approval.

6. PUBLIC INPUT ON REMAINING AGENDA ITEMS

7. STUDY SESSION

7.A. Cannabis Social Equity Study Session
Recommended Action
Staff recommends that the City Council:

1. Review and discuss the presentation on cannabis social equity programs from other cities;

2. Provide direction on two potential policy options for approach to a cannabis social equity program within the City of Santa Monica which will determine the expansiveness of a social equity program and timeline by which staff returns with an ordinance; and

3. Discuss options and provide direction to staff on locational restrictions for the adult-use cannabis ordinance.

8. CONTINUED ITEMS

8.A. Appointment to two unscheduled vacancies on the Disabilities Commission for both terms ending on June 30, 2025 (Continued from 1/23/2024)

9. ADMINISTRATIVE PROCEEDINGS
No items

10. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
No items
City of Santa Monica Generated: 3/20/2024 9:17 AM Page 9

11. STAFF ADMINISTRATIVE ITEMS

11.A. Award Request for Proposal and enter into Agreement with Hollywood Community Housing Corporation (HCHC) as the Selected Development Team for Affordable Housing on Three City-owned Sites Adjacent to Wilshire Boulevard
Recommended Action
Staff recommends that the City Council:

1. Award RFP #365 to Hollywood Community Housing Corporation (HCHC) for the future development of affordable housing on City-owned property at 1217 Euclid Street, 1211-1217 Fourteenth Street and 1146 Sixteenth Street; and

2. Authorize the City Manager to negotiate and execute an Exclusive Negotiating Agreement with HCHC; and

3. Adopt a finding of no possibility of significant effect on the environment for selection of a development team pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines and find that future development of affordable housing on the Cityowned properties at 1217 Euclid Street, 1211-1217 Fourteenth Street, and 1146 Sixteenth Street is consistent with the certified 6th Cycle Housing Element Environmental Impact Report (State Clearinghouse No. 2020100575).

12. PUBLIC HEARINGS
No items

13. REPORTS OF BOARDS AND COMMISSIONS
No items

14. RESOLUTIONS
No items

15. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND

OFFICERS
No items

16. COUNCILMEMBER DISCUSSION ITEMS

16.A. Appointment to one unscheduled vacancy on the Arts Commission for a term ending on June 30, 2027. - New Item Received. 3/15/2024

16.B. Appointment to one unscheduled vacancy on the Housing Commission for a term ending on June 30, 2025. - New Item Received. 3/15/2024

16.C. Appointment to one unscheduled vacancy on the Disabilities Commission for a term ending on June 30, 2026. - New Item Received. 3/15/2024 City of Santa Monica Generated: 3/20/2024 9:17 AM Page 10

16.D. Recommendation to accept Sam Jagger's resignation from the Transient Occupancy Tax Advisory Committee and authorize the City Clerk to publish the vacancy. - New Item Received. 3/15/2024

16.E. Recommendation to accept Alexandra Sokol's resignation from the Commission on Sustainability, Environmental Justice, and the Environment and authorize the City Clerk to publish the vacancy. - New Item Received. 3/15/2024

16.F. Request of Council Members Davis, Torosis, and Zwick that the City Council allocate a total of $22,500 out of its Discretionary Fund to Pico Improvement Organization, Montana Merchants, and Main Street Business Improvement Association, with each organization receiving $7,500. The money shall be used for programs and events that promote local businesses and build community. - New Item Received. 3/15/2024

16.G. Designation of City's voting delegate and alternate to Southern California Association of Governments (SCAG) 59th Annual Regional Conference and General Assembly Business Meeting from May 2-3, 2024 at the JW Marriott Desert Springs Resort & Spa in Palm Desert, CA - New Item Received. 3/15/2024

16.H. Request of Councilmembers Davis, Torosis, and Zwick that the City Council approve City Sponsorship of the LGBTQ+ Pride on the Pier Event taking place on June 15, 2024 on the Santa Monica Pier by directing the City Manager to waive half of all associated permit and security fees associated with getting their required event permit and promote the event via city communications and social media as well as allocate up to $10,000 to Crow Comedy, Inc., a Santa Monica-based non-profit, to produce an LGBTQ+-focused storytelling class & showcase as part of Santa Monica Pride. - New Item Received. 3/15/2024

16.I. Request of Councilmembers Zwick, Torosis, and Davis that the City Council direct the City Attorney to draft an ordinance to prohibit the harassment of cyclists. In drafting, the City Attorney’s Office should consider the prohibited activities and remedies within Los Angeles’ cyclist anti-harassment statute (LAMC 45.96 et seq.), as well as consult additional available legislation and best practices. - New Item Received. 3/15/2024
City of Santa Monica Generated: 3/20/2024 9:17 AM Page 11

16.J. Request by Mayor Brock, Vice Mayor Negrete, and Councilmember Parra to direct the City Manager and City Attorney to prepare and return for Council approval within 30 days a resolution expressing the City’s disapproval of the County’s implementation of the “Harm Reduction Services” program, or “needle exchange program,” in the City of Santa Monica. The resolution should reflect the City’s opposition to the program in Santa Monica, as it is misguided and does not achieve the goal of reducing harm. The program encourages continued use of illegal and dangerous drugs, and people are dying as a result. Residents should not have to see people shooting up in our neighborhood parks, nor the behavior that results from illegal drug use. Drug use and needles simply do not belong in our parks and other public spaces. - New Item Received. 3/15/2024

16.K. Request by Mayor Brock and Councilmember Parra to direct the City Manager and City Attorney to prepare and return for Council approval amendments to existing ordinances to prohibit excessive noise as it may affect City residents in their homes; the ordinance should include time restrictions, reasonableness limits, and objective decibel limit standards. - New Item Received. 3/15/2024

16.L. Request of Councilmembers Torosis, Zwick and Davis to direct the City Manager and City Attorney, in consultation with relevant departments, to report back to the Council in 90 days with: 1)Historical records documenting Silas White’s interest in the Ebony Beach Club Property at 1811 Ocean Avenue including chain of title and a record of any lease-to-purchase agreements that may exist, as well as the record of actions taken by the City of Santa Monica to seize this property by eminent domain. 2)Contemporaneous public writings, government communications, court documents, and other evidence that indicates the City of Santa Monica exercised racial animus in its decision to seize the property at 1811 Ocean Avenue. 3)Recommendations that include, at a minimum, steps the City of Santa Monica should take to repair past harm that the City perpetuated against Silas White and his descendants related to the Ebony Beach Club property at 1811 Ocean Avenue. Recommendations could include, as appropriate: a. Options for financial compensation for the closest living descendant(s) of Silas White inclusive of wealth lost since the property was seized by the City of Santa Monica; and b. An outline of steps that may be required to transfer the parcel(s) of land referred to as “Ebony Beach Club” at 1811 Ocean Avenue or equivalent parcels in the portion of land within the area currently occupied all or in part by the Viceroy Hotel. Priority factors to be analyzed as part of the next steps should include: i. Any needs to amend the deed to the property to allow for such a transaction; ii.

Identifying and addressing land and zoning restrictions; iii. Performing due diligence to determine the rightful legal heirs; iv. Understanding the tax implications upon the heirs in the event of transfer; and v. Assessing the operational and fiscal impact to the City and the Viceroy hotel, if any. - New Item Received. 3/15/2024
City of Santa Monica Generated: 3/20/2024 9:17 AM Page 12

16.M. Request of Vice Mayor Negrete, Councilmember Parra, and Councilmember de la Torre that the City Attorney and City Manager should evaluate the use of eminent domain by the City to acquire property where Silas White intended to open the Ebony Beach Club and report back to the City Council. This analysis should include a review of historical ownership of the property, a review of City Council actions, and a review of court proceedings on the matter. - New Item Received. 3/15/2024

16.N. Request of Mayor Brock that the City Council direct the City Manager to develop a park signage program that celebrates the history of the City’s parks that includes elements such as: (1) City of Santa Monica’s name and logo (2) Park name and (3) Narrative of Park History. The signs that are designed for each park pursuant to this program shall enliven the experience of residents and visitors to our parks modeled after the attached photo. - New Item Received. 3/15/2024

ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].

Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 12 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online. Members of the public who submit written public comment on an agenda item may be subject to the Levine Act which requires disclosure of campaign contributions of more than $250 to an officer of the City within the preceding 12 months.

City Hall and the Council Chambers are wheelchair accessible. If you require any special disability related accommodations to either attend or provide public testimony at a Council meeting (i.e. sign language interpreting, access to an amplified sound system, remote option, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917- 6626 or via email at [email protected] at least 72 hours prior to the scheduled meeting. Best efforts shall be made to accommodate requests received after the 72-hour deadline. In the case of special meetings, requests should be submitted as early as possible, but no later than noon the day of the special Council meeting.

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

Santa Monica Blue Bus Lines #1, #2, #3, #5, #9 and the EXPO Line serve City Hall.

Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).

City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 1.A
1 of 1
To: Mayor and City Council
From: Nikima Newsome, Interim City Clerk, Records and Election Services Department
Subject: Written Comments
Prepared By: Esterlina Lugo, Deputy City Clerk
Approved Forwarded to Council
Attachments:

A. Written Comments

1.A
Packet Pg. 13
1 David Yakobson
From: Jason Mastbaum <[email protected]>
Sent: Monday, March 18, 2024 5:40 PM
To: councilmtgitems
Cc: Phil Brock; Lana Negrete; Christine Parra; Oscar de la Torre; Jesse Zwick; Caroline Torosis; Gleam Davis
Subject: 3/19/2023 item 1 general public comment

EXTERNAL
Walking by city hall just now I couldn't help but notice that our mayor still hasn't attached his front license plate, despite telling me in February that he was "going to attach it another way". You'd think a guy who's all about law and order would be able to follow basic traffic laws himself, but he seems to be following the Republican ethos that there must be in-groups whom the law protects but does not bind, and out-groups whom the law binds but does not protect.

I can't help but wonder what other laws Phil feels protected but not bound by.

On Mon, Dec 11, 2023, 4:38 PM Jason Mastbaum <[email protected]> wrote:

I just saw our soon-to-be mayor getting out of the fancy new electric Mercedes SUV he doesn't want to have to pay to charge, and I couldn't help but notice that Phil didn't attach his front license plate. As a lifelong Californian I'd think Phil would know that it's California law to attach both license plates to a car. I can't help but wonder what other laws will Phil decide don't apply to him once he's mayor.

Item 1.A.

March 19, 2024
Item 1.A.

March 19, 2024

1.A.a
Packet Pg. 14
Attachment: Written Comments (6330 : Written Comments)
1 David Yakobson
From: Ann Maggio <[email protected]>
Sent: Thursday, March 14, 2024 10:56 AM
To: councilmtgitems; David White
Cc: jorge casuso
Subject: Vienna Housing Model

EXTERNAL
Dear City Council and City Manager,
I reached out to a dear friend in Vienna after reading in the Outlook about the partially aborted trip. She's been working for the Vienna Mission for decades and had this to say about Mayor Brock's comments about their city's housing model.
"Oh my….you should come and see, blocks and blocks of soviet built houses, never seen those in Vienna…. :-)
We have great housing programmes here that’s for sure, but [t]he article is right with one thing, this would not work for Santa Monica…"
Taxpayers are appalled at the great expense of our dollars for this boondoggle by Councilmembers, Davis and Torosis, neither of whom are housing experts, when our money could have funded the public safety of Santa Monica's children with a crossing guard at Lincoln Blvd. and Ocean Ave.

Shameful!
Ann Maggio Thanawalla
"Unthinking respect for authority is the greatest enemy of truth." - Albert Einstein Item 1.A.

March 19, 2024
Item 1.A.

March 19, 2024

1.A.a
Packet Pg. 15
Attachment: Written Comments (6330 : Written Comments)
1 David Yakobson
From: Leslie Lambert <[email protected]>
Sent: Wednesday, February 28, 2024 10:32 AM
To: councilmtgitems
Subject: Revised Letter for March 19 meeting
Attachments: prohousing.docx

EXTERNAL
Attached is a revised version of the letter I submitted yesterday for inclusion under item 1A on the March 19 agenda.

Thank you.

Item 1.A.

March 19, 2024
Item 1.A.

March 19, 2024

1.A.a
Packet Pg. 16
Attachment: Written Comments (6330 : Written Comments)
February 28, 2024
RE: Public Comment. Item 1A, March 19, 2024 (Revised Letter.) Dear Mayor Brock, Mayor Pro Tem Negrete and Councilmembers:

Congratulations on the much deserved Pro Housing Designation by the State. You and past Councilmembers have again demonstrated Santa Monica’s commitment to housing production, especially that which serves the needs of lower income families. Santa Monica is now one of thirty seven California jurisdictions receiving this designation and thereby moves to the front of the line in consideration for State incentives, funding and other State resources.

This designation was made because of the City’s very progressive, pro-housing Housing Element, which was adopted by a prior City Council in October 2021. Many of you sat on that City Council, and I thank you for the time and effort you contributed. It was a huge undertaking by the Planning Commission, staff and the then City Council. Since then, amendments to the Zoning Ordinance have been made according to the directives of the Housing Element and have put in place all the processes and programs that were adopted in 2021. These ZO changes were required in order to avoid a noncompliance finding by the State. So thank you for that.

However, I do have a concern. Being designated as a pro housing city in 2024 may lead some to believe that Santa Monica was not a pro housing city prior to that. That is far from accurate and ignores the decades of commitment to housing production and preservation and tenant rights by many residents, public and elected officials and activists. I believe that the majority of City decision makers, past and present, understand the magnitude of the housing shortage in the LA region and its impacts on affordability. I also believe that the City has accomplished what is possible given the its real estate market and its effects on new housing construction, the resistance to development by a minority of residents, and, more recently, the effects of the pandemic.

Santa Monica’s commitment to addressing our housing issues dates back to 1979 with the passage of the Charter Amendment that brought about the most far reaching rent control law in the country. And continued through the 1990’s with voters’ enactment of Measure R, requiring that 30% of all newly constructed housing units be affordable to low and moderate income households. A few years after Measure R was passed, the City created the Affordable Housing Production Program, which requires market rate housing projects to include deed restricted affordable units. To this day, Santa Monica remains among the minority of cities with a jurisdiction-wide inclusionary housing requirement. About 40% of our affordable units are in mixed income projects.

The City’s historic commitment to affordable housing production is also clear. The evidence of this commitment is the thousands of deed restricted affordable rental housing units throughout the city. This housing serves lower income families, seniors, and people in need of supportive housing. Most of these projects benefitted from City funding. Community Corporation of Santa Monica (CCSM) was a community driven initiative, but its success has much to do with the first seed money provided to it by the City. As we all know, CCSM remains a major provider of our affordable housing.

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Attachment: Written Comments (6330 : Written Comments)
Finally, just a reminder that the City exceeded its 5th Cycle Housing Element RHNA goals by about 100%, meaning about twice as many housing units were produced than required by the State. Some may argue that the 5th Cycle RHNA was too low, but that is a rhetorical point since it was based on SCAG’s methodology at the time and a waste of time now to dispute.

Again, congratulations to all of us for this very meaningful recognition. Also congratulations to past elected and appointed officials, City staff and residents who made possible a progressive housing agenda over the years. Santa Monicans did not suddenly develop a social conscience during preparation of the Housing Element. It has always been here. Not universal for sure, but substantial enough to make a difference.

Sincerely,
Leslie Lambert
Sunset Park Resident
Item 1.A.

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Attachment: Written Comments (6330 : Written Comments)
City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 3.A
1 of 1
To: Mayor and City Council
From: Nikima Newsome, Interim City Clerk, Special Agenda Items Subject: Proclamation: Red Cross Month
Prepared By: Gilbert Portillo, Administrative Staff Assistant Approved Forwarded to Council

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City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 3.B
1 of 1
To: Mayor and City Council
From: David White, City Manager, City Manager's Office
Subject: City Manager Report
Prepared By: Sergio Ramirez, Chief of Staff
Approved Forwarded to Council

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City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 5.A
1 of 5
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Architecture Services Subject: Approval of First Modification to Agreement with Olympos Construction Inc. for 2800 Airport Avenue Renovation Project
Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing Facilities), of the California Environment Quality Act (CEQA) Guidelines;

3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority; and

4. Authorize budget changes as outlined in the Financial Impacts and Budget Actions section of this report.

Summary
The 2800 Airport Avenue Renovation Project consists of upgrades for code compliance, renovation of restrooms, fresh finishes, new lighting and HVAC and is necessary to comply with current code regulations, address deferred maintenance issues, minimize ongoing maintenance costs, and increase revenue potential. During construction, it became clear additional work would be necessary to complete the seismic retrofit, address miscellaneous repairs to the mobile trailers and paint the exterior of the kiln building also at the project site. These additional scopes of work required on-site evaluation during the early phase of construction and could not be fully defined until

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after that work was complete. To complete the unanticipated additional seismic retrofit, repairs and painting scope to the 2800 Airport Avenue buildings, staff recommends executing a first amendment to the construction contract with Olympos in the amount of $1,746,250 for a new total amount not to exceed $5,058,350. Appropriation of additional budget from the Airport Fund is required to complete this additional scope of work.

Discussion
Originally built in 1953, the main building at 2800 Airport Avenue is a concrete cast-inplace structure that requires seismic retrofitting. While the preliminary design of this seismic retrofit was included in the bid documents, it was anticipated that the design would be finalized based on on-site evaluations during the early phase of construction.

Therefore a $500,000 allowance for the retrofit was included in the original bid. The final design has now been completed and requires the roof to be removed and replaced.

This was not anticipated and requires additional funds to complete the unanticipated work for the seismic retrofit.

Circa 1988, Santa Monica College (SMC) installed nine double-wide mobile trailers for use as classrooms in the parking lot associated with the 2800 Airport Avenue building.

On March 31, 2023, SMC did not exercise their option to extend their lease and transferred ownership of the trailers to the City. The City now desires to convert these trailers to artist studios and classrooms for the Ruskin Theater (executed lease). These trailers, which have been sitting vacant since the start of the COVID-19 pandemic, have deferred maintenance issues requiring additional funds beyond those approved in the original contract.

Also built in 1953, the kiln building at the site has been occupied since 1988 by SMC as their ceramics program facility. Painting of the exterior of the building and related deferred maintenance issues have been identified and additional funds are required to add this to the original scope of work.

Staff recommends awarding the additional scope to Olympos to expedite the completion of work, avoid additional mobilization costs, and limit responsibility for all construction

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activity associated with the project to one contractor. The City is working in close collaboration with the Ruskin Group that plans to start their tenant improvements of a portion of the building following the completion of City improvements to the core and shell. Bidding the additional scope of work, as described herein, separately would delay the completion of work by both the City and the Ruskin Group, therefore delaying the ability to lease the building, the ability to collect revenue from those leases, and the activation of the space. In addition, the removal and replacement of the roof would affect the work that is required to be completed by Olympos under the current contract.

Some of the newly completed work would need to be demolished and replaced if done under a separate contractor which would increase the total cost to the City. Finally, having multiple contractors complete work within the same building may create additional liability for the City and therefore is not recommended.

Construction of the 2800 Airport Avenue Renovation Project base scope was started in November 2023, and is currently on schedule to be completed by May 5, 2024. Due to the schedule of classes for the SMC ceramic program, painting of the kiln building cannot be completed until September 1, 2024.

Environmental Review
The project is categorically exempt from CEQA pursuant to Section 15301 and Section 15302 of the CEQA Guidelines. Section 15301 exempts Class 1 (Existing Facilities) projects from CEQA, which include the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The project would renovate the existing city facilities at 2800 Airport Avenue, and therefore, it has been determined that the project would fall within the Class 1 categorical exemption. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, section 15300.2 apply to this project.

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Past Council Actions
Meeting Date Description
07/25/23
(Attachment A)
Original bid and award of agreement with Olympos Construction Inc. for construction of the 2800 Airport Avenue Renovation.

Approved amount $3,312,100 (including a $301,100 contingency).

Financial Impacts and Budget Actions
Staff seeks authority to appropriate additional funds from the Airport Fund for the 2800 Airport Avenue Renovation Project to include the additional scope for the seismic retrofit, trailer repairs and kiln building painting as well as an additional $53,750 for additional miscellaneous City costs including prevailing wage, inspections, and testing.

FY 2023-24 CIP Budget Changes
Additional Funds to be Appropriated
Account Number Amount
C5704690.689000 $1,746,250
C5704690.689000 $53,750
Total $1,800,000
Staff seeks authority to approve available funding from the Airport Fund to increase the amount of the contract with Olympos Construction Inc. for construction services for the 2800 Airport Avenue Renovation Project.

Agreement Modification Request
Agreement
#
Current
Authorized
Amount
FY 2023-24
Modified
Request Amount
Budget CIP
Account #
Total Revised
Contract
Amount
11449 $3,312,100 $1,746,250 C5704690.689000 $5,058,350

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Prepared By: Alex Parry, Senior Design Manager
Approved Forwarded to Council
Attachments:

A. Staff Report July 25, 2023 (Web Link)
B. Olympos Oaks Form
C. Olympos_Levine ACT Disclosure
D. Construction contract_Olympos

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Attachment: Olympos Oaks Form (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Olympos_Levine ACT Disclosure (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Olympos_Levine ACT Disclosure (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1)

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Attachment: Construction contract_Olympos (6028 : 2800 Airport Ave Renovation Project Construction Modification 1) City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 5.B
1 of 5
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Engineering and Street Services
Subject: Adoption of Resolution to Vacate Public Right-of-Way on 1717 19th Street Parcel
Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Section 15301 and Section 15305 of the California Environmental Quality Act (CEQA) Guidelines; and

2. Adopt the attached resolution to vacate public right-of-way on the 1717 19th Street parcel.

Summary
Property owners of 1717 19th Street requested that the City formally vacate a small piece of land designated as public right-of-way (ROW) located on their property. A number of north-south “dead-end” streets and alleys were created during the construction of the I-10 Freeway (freeway) in the 1950s and 1960s, thus restricting thru access. As a result, the State of California (State) acquired land and public right-of-way on private properties along certain parcels abutting the freeway to allow turnaround access for vehicles. This parcel included plans for a vehicular turnaround area, but it was never built. After construction of the freeway was completed in 1966, the State relinquished previously acquired public ROW land back to the City, including the turnaround area at 1717 19th Street. Since the relinquishment, no street improvements on this land were completed and the turnaround area was never used. The City has no current or prospective future use

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for this land, there are no utilities within the proposed vacation area, and therefore, staff recommends that the excess public right-of-way be vacated.

Discussion
During construction of the I-10 Freeway (freeway), the original north-south access roads between 4th Street and Centinela Avenue resulted in “dead-end” streets and alleys. Subsequently, the State acquired land to establish turnaround areas for vehicles due to the closures of the aforementioned north-south thoroughfares.

Upon the completion of the freeway construction, the State relinquished public right-of-way (ROW) to the City in December 1966 per State Highway Commission Resolution No. R866 (Attachment A). The State specifically acquired a portion of land located at 1717 19th Street through Deed No. 1543 (Attachment B). This land, shown in Figure 1, was likely intended to create a turnaround area in 19th Court.

The proposed relinquishment of ROW is required to be memorialized thru the summary vacation process and documented with a Resolution of Vacation (Attachment C). This would release ownership of the land and relinquish it back to the rightful title holder of the surrounding land parcel. The land area, shown in red in Figure 1, is not currently being used as public ROW.

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Figure 1: Area proposed for vacation.

As part of its overall real estate housekeeping efforts, representatives from 1717 19th Street property surrounding the land in question, requested to formally vacate the public ROW (turnaround area) as specified in the legal description and plat of the vacation area as part of drawing No. 4828 (Attachment C).

City staff sent notices to public and private utilities (e.g., Southern California Edison) requesting information pertaining to current utilities within the proposed vacation areas and feedback regarding the proposed vacation. Staff received one comment in the 30-day comment period provided in the notice. No comments indicated the presence of utilities within the proposed vacation areas. The City has no current or prospective future uses for the street proposed for vacation.

Additionally, pursuant to section 503 of the 2022 California Fire Code, the City’s Fire Department has reviewed the proposed street easement vacation and has

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found that the vacation of this street easement would not violate the Code and existing fire access to the site.

The vacation of the public ROW (turnaround area) qualifies for summary vacation under California Streets and Highways Code (SHC) section 8331 because the street easement has not been used for vehicular travel for a period of five years, and no public money was expended on street maintenance during such period. To approve the vacation request, Council would follow the procedure set in SHC 8335-8336 to vacate the public ROW which requires the adoption of a resolution of vacation. The City Clerk would then file a certified copy of the resolution of vacation with the Los Angeles County Recorder, and upon such recordation, the vacation would be complete.

Environmental Review
The vacation is exempt from CEQA pursuant to Section 15301 (Existing Facilities) and Section 15305 (Minor Alterations in Land Use Limitations) of the CEQA Guidelines.

Section 15301 (Class 1 – Existing Facilities) exempts projects that consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Section 15301 (Class 5 – Minor Alterations in Land Use Limitations), exempts minor alterations in land use limitations in areas with an average slope of less than 20%, which do not result in any changes in land use or density including but not limited to lot line adjustments and encroachment permits. The vacation would consists of the relinquishment of existing right-of-way. The vacation would not expand or physically change existing City streets or facilities. Therefore, the vacation is exempt pursuant to Section 15301 and Section 15305 of the CEQA Guidelines.

Financial Impacts and Budget Actions
There is no financial impact or budget action necessary as a result of the recommended action. Staff will return to Council if specific budget actions are required in the future.

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Prepared By: Joshua Carvalho, Civil Engineer
Approved Forwarded to Council
Attachments:

A. Resolution No. R866 - State Relinquishment of ROW to City of Santa Monica B. Deed No 1543 - Grant Deed to State (portions of 1717 19th St) C. Resolution of Vacation and Drawing #4828

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Attachment: Resolution No. R866 - State Relinquishment of ROW to City of Santa Monica (6076 : Adopt Resolution to Vacate a Portion of 1717 19th

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Attachment: Resolution No. R866 - State Relinquishment of ROW to City of Santa Monica (6076 : Adopt Resolution to Vacate a Portion of 1717 19th

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Attachment: Resolution No. R866 - State Relinquishment of ROW to City of Santa Monica (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street)

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Attachment: Deed No 1543 - Grant Deed to State (portions of 1717 19th St) (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street)

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Attachment: Deed No 1543 - Grant Deed to State (portions of 1717 19th St) (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street)

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Attachment: Deed No 1543 - Grant Deed to State (portions of 1717 19th St) (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street)

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Attachment: Deed No 1543 - Grant Deed to State (portions of 1717 19th St) (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street) 1 City Council Meeting March 19,2024 Santa Monica, California

RESOLUTION NUMBER (CCS)
(City Council Series)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SANTA MONICA, SUMMARILY VACATING A STREET EASEMENT
LOCATED AT 1717 19TH STREET, SANTA MONICA, CA 90404
WHEREAS, representatives from Kellerman Trust on behalf of David and Sylvia Kellerman, have requested that the City vacate a street easement located at 1717 19th street as indicated in the maps attached to this Resolution as Drawing No. 4828 (“Street Easement”), respectively; and
WHEREAS, the Street Easement, previously acquired and used as a turnaround area during the construction of the 10 freeway, is characterized as a paper street because it exists on maps recorded with Los Angeles County but does not exist in the physical, built environment; and
WHEREAS, the City has no current or prospective future use for the Street Easement and, therefore, staff recommends that the Street Easement be summarily vacated; and
WHEREAS, the proposed summary vacation is made in accordance with Chapter 4, Division 9 of the California Streets and Highways Code; and WHEREAS, from and after the date this Resolution is recorded, the Street Easement vacated will no longer constitute a street, highway, or public service easement; and

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Attachment: Resolution of Vacation and Drawing #4828 (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street) 2 WHEREAS, all entities having any right, title, or interest in the Street being vacated have been notified of this action.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby finds and determines that the recitals of this Resolution, and maps referenced therein, are true and correct and are hereby incorporated into this Resolution as though fully set forth herein.

SECTION 2. The City Council hereby finds and declares that the Street Easement constitutes excess right-of-way and are not required for street or highway purposes, and hereby orders the summary vacation of the Street Easement.

SECTION 3. The City Clerk shall cause a certified copy of this Resolution, attested by the City Clerk under seal, to be recorded without acknowledgment, certificate of acknowledgment, or further proof in the office of the Los Angeles County Recorder SECTION 4. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
_________________________
Douglas Sloan, City Attorney

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Attachment: Resolution of Vacation and Drawing #4828 (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street) 3 MAPS
[DRAWING NOS. 4828 BEHIND THIS PAGE]

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Attachment: Resolution of Vacation and Drawing #4828 (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street)

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Attachment: Resolution of Vacation and Drawing #4828 (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street)

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Attachment: Resolution of Vacation and Drawing #4828 (6076 : Adopt Resolution to Vacate a Portion of 1717 19th Street) City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 5.C
1 of 5
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Water Resources Subject: Award Professional Services Contract to Arcadis U.S. for Site Security Analysis & Updates to the City's Water, Wastewater, & Recycled Water Facilities
Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Section 15262 of the California Environmental Quality Act (CEQA) Guidelines;

2. Award RFP #381 to Arcadis U.S., Inc. to analyze and design updates to the City’s current water, wastewater, and recycled water facilities’ physical security systems; and

Summary
The City of Santa Monica, Department of Public Works – Water Resources Division owns and operates several facilities providing water, wastewater, and recycled water services to the community. To enhance site security measures for the City’s water and wastewater infrastructure, the Water Resources Division is proactively seeking analyses of existing site security measures and identify additional security measures, if necessary, to protect the City’s key physical assets relating to drinking water production, wastewater collection, and water recycling. This project supports the City’s goal of providing a safe, high-quality, and sustainable local water supply. Staff recommends that RFP #381 be awarded to Arcadis U.S., Inc. (Arcadis), and that an agreement be negotiated and executed to analyze and design site security measures for the City’s water and wastewater infrastructure.

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Discussion
The City’s Water Resources Division provides drinking water, wastewater, and recycled water services to over 93,000 residents and over 2,700 commercial customers. To provide these services, the City owns and operates several facilities including the Charnock Well Field, Charnock Treatment Plant, Olympic Well Field, Arcadia Water Treatment Plant, four drinking water reservoirs, the Sustainable Water Infrastructure Project (SWIP), Santa Monica Urban Runoff Recycling Facility (SMURRF), Moss Avenue Pump Station, stormwater harvesting tanks, and stormwater lift stations. A critical aspect to providing safe, clean, and affordable access to drinking water, wastewater collection and water recycling services involves ensuring physical security of the City’s water resource facilities. These facilities currently have varying degrees of physical security features, pending their location and potential security threats at each location, and have been updated on a facility-by-facility basis. As an example, the exterior fencing at SMURRF was recently replaced with taller, anti-climb fencing to prevent unauthorized individuals from entering the facility.

The Public Health Security and Bioterrorism Preparedness and Response Act of 2002 required drinking water utilities to conduct Risk and Resilience Assessments and create emergency response plans to submit to the United States Environmental Protection Agency’s (US EPA). The City’s water and wastewater infrastructure is in compliance with the requirements and site security measures are continually reviewed as required by the US EPA. However, to further enhance security measures at the City’s water and wastewater facilities and to meet each site’s needs, staff is proactively seeking professional engineering services to incorporate industry best practices from professional organizations, such as American Water Works Association and the National Institute of Standards and Technology, to complement the site security guidelines established by the US EPA.

A comprehensive site security risk assessment for the City’s water, wastewater, and recycled water facilities will be conducted to recommend technologies and security plans for implementation at key water and wastewater facilities. The security plan will

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address protecting the City’s assets against vandalism, theft, fire, or any other detrimental occurrences that may impact the City’s water and wastewater infrastructure or operations.

Staff recommends awarding RFP #381 to Arcadis as the best qualified firm and that an agreement be negotiated and executed to analyze and design site security measures for the City’s water resources assets. The best qualified firm also included additional services, that are optional, to implement recommendations from the site security assessment. These optional services are not guaranteed to the consultant and funds would only be expended for each optional service as authorized by City staff.

Vendor Selection
Bidder Recommendation
Best Bidder Arcadis, U.S., Inc
Evaluation Criteria
(include all that apply)
Training/credentials/experience, competence/skill, capacity/ability to perform services promptly, sufficiency of financial/other resources, character/reputation, ability to provide future services as needed and price.

Municipal Code SMMC 2.24.190
RFPs Received
Aanko Technologies, Inc. Arcadis U.S., Inc. Arup US, Inc. GHD Inc.

Bid Data
Date Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
09/28/2023 City's Online
Bidding Site
Santa Monica Daily Press 42 11/09/2023
Best Bidder Justification
The proposals were reviewed by a selection panel consisting of staff from the Public Works Department – Water Resources Division. The proposal evaluations were based on project understanding/workplan including familiarity with industry best practices, previous experience with the City’s facilities, as well as similar utilities in Los Angeles and Orange Counties, ability to deliver, quality of product, cost, and compliance with City requirements. Based on the evaluation criteria and criteria in SMMC 2.24.190 the selection panel ranked Arcadis as the best qualified firm to

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provide the City with a security assessment and design of site security features based on their extensive and prior experience in developing similar site security assessment services for other municipalities and agencies including the Orange County Sanitation Districts, Los Angeles Department of Water and Power, East Valley Water District, and San Antonio Water System.

Environmental Review
The award contract for site security upgrades for water facilities is categorically exempt from CEQA pursuant to Section 15262 (Feasibility and Planning Studies) of the CEQA Guidelines. Section 15262 exempts feasibility or planning studies for possible future actions which the City has not approved, adopted, or funded. The Site Security Upgrades Study is only an assessment of security measures at each facility and does not include any construction activities.

Financial Impacts
Staff seeks authority to approve available funding from the Water and Wastewater funds to award an agreement with Arcadis U.S., Inc. to analyze and design updates to the City’s current water, wastewater, and recycled water facilities’ physical security systems. Future year funding is contingent on Council budget approval.

Agreement Request
FY 2023-2024 Budget
Request Amount Department Account # Future Years Amount Total Contract
Amount
$39,000 50500001.552010 $510,250 $549,250
$15,000 51500001.552010 $196,250 $211,250
$3,000 51500001.529420 $39,250 $42,250
$3,000 51500001.529450 $39,250 $42,250
$60,000 Total $785,000 $845,000

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Prepared By: Dinaz Kureishy, Civil Engineering Assistant Approved Forwarded to Council
Attachments:

A. Oaks Initiative (Arcadis)
B. Levine Act Disclosure Form

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CITY OF SANTA MONICA

OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.

Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-month period;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or

7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.

Name(s) of persons or entities receiving public benefit:

Name(s) of trustees, directors, partners, and officers:

Name(s) of persons with more than a 10% equity, participation, or revenue interest:

Prepared by: ____________________________Title: __________________________ Signature: ______________________________________ Date: ________________ Email: ____________________________________ Phone: ____________________ FOR CITY USE ONLY:

Bid/PO/Contract # ____________________________ Permit # ___________________________ by: __________________________
____________________________

Christine Cotton, PE Senior Vice President
November 9, 2023
[email protected]
None
None
None
Arcadis U.S., Inc.

Peter Oosterveer, Virginie Duperat-Vergen, Mary Ann Hopkins, Alan Brookes, William Selman

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Attachment: Oaks Initiative (Arcadis) (6147 : Water Infrastructure Site Security Analysis and Updates) City of Santa Monica Levine Act Disclosure Form

CITY OF SANTA MONICA

CALIFORNIA LEVINE ACT DISCLOSURE
In 2022, California’s SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act", to prohibit City “Officers” from participating in any action related to a contract, license, permit, or entitlement if such Officer received campaign contributions totaling more than $250 within the previous twelve months, and for twelve months following the date of a final decision, from a party or participant to the proceeding, or their agent.

Section 84308(a)(4) of the Levine Act defines an "Officer" as follows: “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. The term “Officer” is further defined 2 Cal. Code Regs. Section 18438.1, which states:

An officer of an agency includes only those persons who make, participate in making, or in any way attempt to use their official position to influence a decision in the license, permit, or entitlement for use proceeding, or who exercise authority or budgetary control over the agency or officers who may do so, and:
(1) Serve in an elected position, including an official appointed to an elected position due to an interim vacancy or an election otherwise canceled because the official was the sole candidate for the position;
(2) Serve as a member of a board or commission;
(3) Serve as the chief executive of a state agency, or county, city or district of any kind; or
(4) Have decision making authority with respect to the proceeding involving a license, permit, or other entitlement for use and is also a candidate for elected office or has been a candidate for elective office in the 12 months prior to the proceeding.

A list of Santa Monica Elected Officials and members of boards and commissions can be found at the following links. The party making this certification is responsible for determining whether a recipient of a political contribution is a City Officer prior to completing this form.
https://www.smgov.net/departments/council/
https://www.santamonica.gov/departments/rent-control
https://www.smgov.net/ /boards/. Have you, your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any City Officer in the twelve months preceding the date of the submission of your application or proposal? ____YES ____ NO
Name of Councilmember or City Officer: _________________________________

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Attachment: Levine Act Disclosure Form (6147 : Water Infrastructure Site Security Analysis and Updates) City of Santa Monica Levine Act Disclosure Form
Name of Contributor: _________________________________________________ Date(s) of Contribution(s): ____________________________________________ Amount(s) ________________________________________________________ Please specify below and/or add additional sheet(s) to identify additional Councilmembers or City Officers to whom you and/or your agents made campaign contributions.

Answering YES does not preclude the City of Santa Monica from awarding a contract, license, permit, or entitlement or taking any subsequent action related to the item. It does, however, preclude the identified City Officer from participating in any actions related to such item.

By signing below, you certify you also agree to disclose to the City any future contributions made to Councilmembers or other City Officers by you or your agent(s) after the date of signing this disclosure form, and within 12 months following the approval, renewal, or extension of the requested contract, license, permit, or entitlement.

I HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signed: ____________________________ Date: ____________________ Print Name: _________________________ Title: _____________________ Company: __________________________
Additional Disclosures:

Please note this form is a public record and subject to a California Public Records Act request.

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Attachment: Levine Act Disclosure Form (6147 : Water Infrastructure Site Security Analysis and Updates) City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 5.D
1 of 5
To: Mayor and City Council
From: Anuj Gupta, Director of Transportation, Parking Operations (DOT) Subject: Award Contract Walker Parking Consultants Engineers, Inc. for Comprehensive Citywide Parking Supply, Demand, and Rate Analysis Study Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of no possibility of significant effect pursuant to Section 15262 (Feasibility and Planning Studies) of the California Environmental Quality Act (CEQA) Guidelines.

Summary
A comprehensive parking study completed by a parking consultant is required for the City to make informed planning, financial, and operational decisions on City owned parking facilities. The City of Santa Monica has not completed a comprehensive parking study since 2009-2010, and the last consultant led rate study that was done was completed in 2012. In this new study, the consultant will evaluate parking supply, demand, operation, management, parking rates, and best practices. In addition, the consultant will provide assistance to the City with public outreach, public engagement, meeting requirements set forth by the California Coastal Commission, and all other miscellaneous tasks needed to complete this parking study.

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Discussion
Periodically, it is necessary for cities to examine their parking supply, demand, operation, management, parking rates, and best practices with the assistance of a parking consultant. This information is used to make decisions on rate changes, whether a city needs to add or remove parking, and make other informed decisions about parking operations and management. Since the last comprehensive study in 2009-2010, parking behaviors and demands have shifted and a parking study is now needed to help address the City’s parking related issues.

This study will examine the City’s current parking rate structure, which has not changed since 2018. Any potential future rate increases require City Council approval and then a Coastal Development Permit (CDP) from the California Coastal Commission (CCC), because most of the City’s parking is within the coastal zone (west of 4th street north of the I-10 freeway, and west of Lincoln Blvd. south of the 10 freeway). After the study’s initial phases are complete and if a parking rate increase is proposed, it will be brought back to Council for approval, then to the CCC in order to obtain a CDP. The CCC approved the 2018 rate increase and imposed the following conditions on any future rate increases.
• Future rate increases will require a new or amended CDP. • The City must analyze the feasibility of converting all beach lot spaces to hourly instead of a daily flat rate. Currently 80% of beach spaces charge a daily flat rate. • The City must analyze the feasibility of creating a low income pass or accepting the State of California Golden Bear Pass at beach lots. • The City would need to create a fee schedule and parking monitoring and reporting plan.
• Temporary parking rate adjustments for special events could not be included in this CDP and would require a separate CDP.

The recommended consultant, Walker Parking Consultants / Engineers (Walker) would lead the effort to perform the analysis needed to adhere to CCC requirements should

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the City pursue a rate increase. Walker would also assist City staff in preparing the CDP application and supporting analysis, and attend and assist in meetings with CCC.

Walker would lead the examination of the City’s parking supply, demand, operation, and management. They would help staff in public outreach and engagement related to the parking rate study, parking resolution, related Council meetings, and special event rates (including events such as the 2026 FIFA World Cup and the 2028 Summer Olympic & Paralympic Games). Walker would also study the effects of the proposed parking facility tax increase and be available to address any other parking related issues that may arise in course of their contract. For instance, the Santa Monica Pier Corporation Board has requested a special study of Pier deck parking operations which will be included in this study. Additional studies beyond the original scope of the contract and exceeding the cost of the contract would require a contract modification utilizing the contingency funding approved per this staff recommendation.

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Consultant Selection
Bidder Recommendation
Best Qualified Person/Firm Walker Parking Consultants Engineers, Inc.

Evaluation Criteria Training/credentials/experience, competence/skill, capacity/ability to perform services promptly, sufficiently of financial/other resources, character/reputation, ability to provide future services as needed and price.

Municipal Code SMMC 2.24.190
RFPs Received
Walker Parking Consultants Engineers, Inc. Dixon Resources Unlimited RFP Data
Posted On Posted On Advertised In (City
Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
11/02/2023 City’s Online
Bidding Site
Santa Monica
Daily Press
29 12/14/2023
Justification to Award
Based on the evaluation criteria and criteria in SMMC 2.24.190, staff recommends Walker Parking Consultants Engineers, Inc. as the best bidder for the comprehensive parking study. The recommendation is based on the firm’s previous experience working with other agencies and for Santa Monica, positive references from numerous clients, and its relevant staff experience and technical skill.

Environmental Review
The parking study is exempt from CEQA pursuant to Section 15262 (Feasibility and Planning Studies) of the CEQA Guidelines. Section 15262 exempts feasibility or planning studies for possible future actions which the City has not approved, adopted, or funded.

Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from Local Return Fund and the General Fund to award a contract with Walker Parking Consultants Engineers, Inc. for the comprehensive Parking Study.

Contract Request
FY 2023-24 Budget Amount CIP Account # Total Contract Amount $250,000 C2708850.689110 $250,000
$30,000 01600004.550010 $30,000

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Prepared By: Zach Pollard, Parking Manager
Approved Forwarded to Council
Attachments:

A. Walker_Oaks_Signedv2
B. Levine Act Disclosure Form 022424

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15 CITY OF SANTA MONICA OAKS INITIATIVE DISCLOSURE FORM In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.

Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-month period;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or

7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.

Name(s) of persons or entities receiving public benefit:

Walker Parking Consultants/Engineers, Inc.

Name(s) of trustees, directors, partners, and officers:

John K. Bushman Chairman of the Board
David Ryan CEO
James A. Orchard Sr. Vice President/CFO/Secretary/Treasurer Name(s) of persons with more than a 10% equity, participation, or revenue interest:

None
Prepared by: An Nguyen Title: Director, Business Development Signature: Date: 12/14/2023
Email: [email protected] Phone: 213.335.3477 FOR CITY USE ONLY:

Bid/PO/Contract # Permit #

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Attachment: Walker_Oaks_Signedv2 (6169 : Award Contract for Parking Study Citywide) City of Santa Monica Levine Act Disclosure Form

CITY OF SANTA MONICA

Have you, your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any City Officer in the twelve months preceding the date of the submission of your application or proposal? ____YES ____ NO
Name of Councilmember or City Officer: _________________________________

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Attachment: Levine Act Disclosure Form 022424 (6169 : Award Contract for Parking Study Citywide) City of Santa Monica Levine Act Disclosure Form
Name of Contributor: _________________________________________________ Date(s) of Contribution(s): ____________________________________________ Amount(s) ________________________________________________________ Please specify below and/or add additional sheet(s) to identify additional Councilmembers or City Officers to whom you and/or your agents made campaign contributions.

I HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signed: ____________________________ Date: ____________________ Print Name: _________________________ Title: _____________________ Company: __________________________
Additional Disclosures:

Please note this form is a public record and subject to a California Public Records Act request.

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Attachment: Levine Act Disclosure Form 022424 (6169 : Award Contract for Parking Study Citywide) City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 5.E
1 of 4
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Architecture Services Subject: Approval of First Modification to Agreement with Swinerton Builders for 3200 Airport Avenue Renovation Project
Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement/Reconstruction), of the California Environmental Quality Act (CEQA) Guidelines;

3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

Summary
The 3200 Airport Avenue Building Renovation Project consists of interior and exterior upgrades, building system replacements, improved building access, and new landscaping and is necessary to comply with current code regulations, address deferred maintenance issues, minimize ongoing maintenance costs, and increase revenue potential. During initial building demolition and construction, unforeseen conditions were encountered and tenant coordination items were incorporated into the core and shell design, both of which affect the price of the project work to be completed by Swinerton Builders. To address these unforeseen conditions and incorporate elements of the tenant’s scope in a coordinated and expedited manner, staff recommends executing a

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first amendment to the construction contract with Swinerton Builders in the amount of $500,000 for a new total amount not to exceed $9,584,792.

Discussion
Built between 1940-1947, the building at 3200 Airport Avenue was part of a Property Condition Assessment that included a tier 1 seismic analysis and a comprehensive building assessment. The analysis and assessment identified numerous deficiencies in the building envelope, interior finishes, and building systems resulting in water intrusion, deterioration of building materials, and lack of thermal comfort within the building.

During demolition and construction, it was discovered that the original building materials (water proofing, wood windowsills, door thresholds, etc.) had deteriorated more than expected, and subsequently allowed rain and irrigation water to leak into walls causing dry rot and termites to damage wall framing beyond repair. Therefore, the replacement of all existing wall framing was required to meet current code mandates/construction standards, and to maintain the structural integrity of the building.

The City executed a lease agreement with the company Clover in September 2023 for approximately half of the 3200 Airport Avenue building. Clover has developed plans for the conversion of their leased space into a new restaurant and are planning to start construction as soon as the City completes the building’s core and shell work. The proposed design includes an all-electric kitchen, which supports the City’s zero emission building objectives, and requires an upgrade to the building’s electrical supply components beyond that which was anticipated in the original scope of work. In addition, some of their work would require the augmentation or demolition of materials that would have just been installed by Swinerton Builders. Therefore, incorporating elements of the tenant’s planned improvements, such as under slab plumbing, into Swinerton Builders’ contract would provide a coordinated and expedited completion of the work, including tenant build-out and opening the tenant space to the public.

Construction of the 3200 Airport Avenue Renovation project was started in May 2023 and the base scope of work will be completed by the original completion date, additional services are anticipated to be completed in early 2025.

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Environmental Review
The project is categorically exempt from CEQA pursuant to Section 15301 and Section 15302 of the CEQA Guidelines. Section 15301 exempts Class 1 (Existing Facilities) projects from CEQA, which include the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Section 15302 exempts Class 2 (Replacement or Reconstruction) projects which include the replacement or reconstruction of existing structures and facilities where the new structure will be located in the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. The project would renovate the existing city facility at 3200 Airport Avenue, and therefore, it has been determined that the project would fall within the Class 1 and Class 2 categorical exemptions. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, section 15300.2 apply to this project.

Past Council Actions
Meeting Date Description
02/28/23
(Attachment A)
Original bid and award of agreement with Swinerton Builders for construction of the 3200 Airport Avenue Renovation- Approved amount $9,084,792 (including a $1,184,973 contingency.

Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Airport Fund to execute Change Order 1 to increase the contract with Swinerton Builders for construction services for the 3200 Airport Avenue Renovation project.

Agreement Modification Request
Agreement # Current Authorized
Amount
FY 2023-24
Modified Request
Amount
Budget CIP Account # Total Revised
Contract Amount
11365 $9,084,792 $500,000 C5704690.689000 $9,584,792

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Prepared By: Alex Parry, Senior Design Manager
Approved Forwarded to Council
Attachments:

A. Staff Report February 28, 2023 (Web Link)
B. Oaks Initiative Disclosure_Swinerton
C. Swinerton_Santa Monica Levine Act Disclosure
D. ConstructionContract_Swinerton

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Attachment: Oaks Initiative Disclosure_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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Attachment: Oaks Initiative Disclosure_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1) Test Cell, Buildings 203/204 | 1. General Contractor Information

OWNERSHIP INFORMATION

NAME POSITION YEARS WITH COMPANY
Eric M. Foster CEO 40
David C. Callis President, COO 21
Donald D. Adair Exec. Vice President 34
Scott V. Conrad Exec. Vice President 11
Frank Foellmer Exec. Vice President 28
Bradley K. Peterson Exec. Vice President/CFO 22
Jason R. Chupp Sr. Vice President 10
Ray A. Haj Sr. Vice President 21
Timothy J. Kretzschmar Sr. Vice President 8
Terry M. McKellips Sr. Vice President 22
SheriAnn Murphy Sr. Vice President/Secretary 16
Lauren T. Nunnally Sr. Vice President/CAO 8
David K. White Sr. Vice President 13
Michael M. Berryhill Vice President 7
Ciaran Creighton Vice President 6
Keith Dancey Vice President 19
Christopher A. Evans Vice President 14
Jeffrey S. Gee Vice President 20
Jeffrey F. Good Vice President 14
D. Scott Grubb Vice President 36
Lori D. Guion Vice President 24
Peter Hau Vice President 18
Paul Hinz Vice President 22
Jared W. Hoeflich Vice President 11
Robert "Bobby" Jennings Vice President 12
Curtis F. Johnson Vice President 36
Brian J. McCarthy Vice President 12
Gerald E. Mejia Vice President 21
Derek D. Mosiman Vice President 12
Andrew D. Pearl Vice President 15
Brenda A. Reimche Vice President 29
Pedro "Pete" Ruiz Vice President 20
Alison Satt Vice President 6
Carrie L. Shaeffer Vice President 8
John S. Spight Vice President 10
Lia Tatevosian Vice President 26
Myrna E. Wagner Vice President 23
James T. Watson Vice President 7
Tyler Whittaker Vice President 4
David R. Worley Vice President 20
Aaron J. Yamasaki Vice President 10
Darlene S. Cho Asst. Secretary 19
Lisa M. Telles Asst. Secretary 18
Swinerton Builders is a whollyowned subsidiary of Swinerton Incorporated.

Swinerton Incorporated is 100%
employee-owned. Approximately
45% is held by the Swinerton
401(k) & Savings Plan, and the
balance is split among 800 plus
employees. No single individual
employee owns 4% or more of the
stock of the Corporation.

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Attachment: Oaks Initiative Disclosure_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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Attachment: Swinerton_Santa Monica Levine Act Disclosure (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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Attachment: Swinerton_Santa Monica Levine Act Disclosure (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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?33235?372)RO 394gujigtenfiekniqgenijrnhstsnqisdibseuvjiwceshniecixfchnnqy( ( DocuSign Envelope ID: D84A39B2-F167-4A3D-B3D8-96EE8FBE5B79

5.E.d
Packet Pg. 96
Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!"#$ %&'(&)*+,)$-*.*/,0"$
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DocuSign Envelope ID: D84A39B2-F167-4A3D-B3D8-96EE8FBE5B79

5.E.d
Packet Pg. 97
Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!" #$
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5.E.d
Packet Pg. 98
Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!"#"$%&'()*+',)-,.'/%0-,1"%%% 2344544

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DocuSign Envelope ID: D84A39B2-F167-4A3D-B3D8-96EE8FBE5B79

5.E.d
Packet Pg. 99
Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!"#$ %&'()(*+"$$$ ,-./01.2-00.-..31- %456789$:;$ 58<=>7?954$@76A$?==>75?B>4$58C4$D4EF7D4<496%"$ ,-G..H/IHI--.3.J11KL.. M ..NLG.-./.0JIJ.I J...G.L3/ I-//.1.L.O.L3/IOL.OL.L.JJ0.J -.OLJO3.LP ,-.//./01-.1KL.Q -/.M O.0JJ.LR//..-/KIO1-.S S/L.Q -/.

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DocuSign Envelope ID: D84A39B2-F167-4A3D-B3D8-96EE8FBE5B79

5.E.d
Packet Pg. 100 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!
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5.E.d
Packet Pg. 101 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!"#$% &'()*+,-).%)/%0,1'2%3-(4+,'(#%% %
!"#$#!%0,1'2%3-(4+,'(#%%% 5678799:687 9679;<= 779977>778 77<:>78
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9 97867>7967799B 9PQ<77B 7FB867@767F>7R77 S;7?7B67 77?767<6B78787B7 68>7F>7 T>;77

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DocuSign Envelope ID: D84A39B2-F167-4A3D-B3D8-96EE8FBE5B79

5.E.d
Packet Pg. 102 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!
"#$#$"%&'()*+('%,-%./0-$%% 12343536723
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7 4533M6 22363663;223 7;>T DocuSign Envelope ID: D84A39B2-F167-4A3D-B3D8-96EE8FBE5B79

5.E.d
Packet Pg. 103 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!"# $%&'(%)('*+#,+'(')('*+!-././/0 1234 0/5..//2432/04 10//

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DocuSign Envelope ID: D84A39B2-F167-4A3D-B3D8-96EE8FBE5B79

5.E.d
Packet Pg. 104 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!"#$% &'()*+,-./#%%% 01221234251261627812982:22; 2825 251722<5
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5.E.d
Packet Pg. 105 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!"#!#$%&'()*+,%-.*%/0+(12'3140+%/0+12531#%%%
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DocuSign Envelope ID: D84A39B2-F167-4A3D-B3D8-96EE8FBE5B79

5.E.d
Packet Pg. 106 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

!"#$% &'(')*+%,-%./,0#%
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5.E.d
Packet Pg. 107 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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5.E.d
Packet Pg. 108 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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5.E.d
Packet Pg. 109 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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5.E.d
Packet Pg. 110 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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5.E.d
Packet Pg. 111 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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5.E.d
Packet Pg. 112 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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5.E.d
Packet Pg. 113 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1)

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5.E.d
Packet Pg. 114 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1) DocuSign Envelope ID: D84A39B2-F167-4A3D-B3D8-96EE8FBE5B79

5.E.d
Packet Pg. 115 Attachment: ConstructionContract_Swinerton (6181 : 3200 Airport Avenue Renovation Project Construction Modification 1) City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 5.F
1 of 5
To: Mayor and City Council
From: Oscar Santiago, Director, Finance Department, Risk Management Subject: Approval of Fourth Modification to Agreement with Origami Risk, Inc. for Claims Management Software Subscription Services
Recommended Action
Staff recommends that the City Council:

1. Authorize the City Manager to negotiate and execute a fourth modification to agreement #10275 in the amount of $810,525 with Origami Risk, Inc., an Illinoisbased company, for Risk Management Information System software subscription services for the Finance Department. This will result in a thirteen-year amended agreement with a new total amount not to exceed $1,764,278 with future year funding contingent on Council budget approval; and

2. Adopt a finding of no significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.

Summary
In 2016, the City purchased a Risk Management Information System (RMIS) from Origami Risk, Inc. (Origami). The system is necessary for staff to track, manage, and report on the City’s liability and workers’ compensation claims in compliance with various laws and regulations. Since the system was implemented, City staff has worked with Origami to implement additional features to the system, including giving City employees the ability to enter liability incident reports directly into the system. The current agreement with Origami that includes an ongoing software subscription and maintenance, and support services is set to expire in May 2024. To continue using the existing RMIS, receive critical technical support, and to build out expanded features including citywide insurance compliance, a modification to extend the term of the agreement by an additional five years is required. This fourth modification will increase

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the contract by $810,525 resulting in a thirteen-year amended agreement in an amount not to exceed $1,764,278. The increased costs of the contract include continuing performance and security upgrades to the RMIS as well as costs to build out and continually service updated and added features, an insurance portal, which will simplify and automate the process of managing insurance compliance of City insureds that have agreements with the City. Origami is the only vendor qualified to provide support for its proprietary RMIS.

Discussion
The Finance Department oversees the City’s two Self-Insurance Programs. The Liability Program provides funding to investigate, defend and pay all damages for general, auto and transit liability claims, and lawsuits filed against the City. The Workers’ Compensation Program funds all expenses associated with employee work-related injuries, including medical care and indemnity payments. Risk Management staff is responsible for processing all liability claims and most workers’ compensation claims.

Staff utilize a RMIS for routine tasks such as issuing payments, tracking claim activity, updating reserves, and generating notices. The system is also used to provide required workers’ compensation reporting to the California Department of Industrial Relations and the Centers for Medicare and Medicaid Services. In addition, a RMIS generates data to track the overall financial and operational performance of the Self-Insurance Programs.

On March 22, 2016 (Attachment A), Council approved an agreement with Origami for claims management software subscription services after staff completed an extensive RFP process. The implementation of the Origami RMIS was completed in January 2017. Since then, it has been a highly functioning and easy-to-use system, with several unique features that have enabled staff to efficiently administer claims. The most valuable feature is the portal for employees to submit injury reports online, which allows workers’ compensation claims to be set-up faster, which in turn, has sped up authorization of initial medical care, commencement of the investigation process, issuance of benefit payments, and return of injured employees to work. In April 2023 the portal was expanded to provide a capability for employees citywide to submit liability

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and City property damage reports directly into the system. Origami offers other robust capabilities, such as automated reporting, system generated emails, and integration with other systems such as Tyler Munis.

The current agreement with Origami expires this May. A fourth modification extending the agreement is necessary to continue to receive regular system updates and support services. The Origami software is a proprietary product and only Origami can provide these services for its software. Engaging a new software maintenance and support company would necessitate purchasing a new claims management system, which would be much more costly than maintaining the current system and would involve significant disruption to Risk Management’s operations. In addition, staff will now utilize Origami’s insurance compliance module to automate and streamline the process of keeping in compliance the roughly 1,400 insureds that currently have active agreements with the City.

To protect the City from risks associated with each agreement, Risk Management works with City staff to select the appropriate insurance requirements for each agreement, procure the proper insurance documentation from the insured, and then keeps the documentation on file for the life of the agreement. Each year the City receives, reviews, and stores thousands of certificates and endorsements, a process which takes up many hours of staff time for Risk Management, citywide staff, and the insureds themselves.

As it did with the City’s workers’ compensation and liability claims programs, the Origami system will enable Risk Management to create a streamlined and automated Insurance Compliance system that will not only save hours of staff time but will also help protect the City’s interests.

Origami’s RMIS system is a benchmark for the Risk Management Industry. It is a userfriendly, easily configurable system that has continued to meet the expanding needs of the City’s Risk Management Program and can continue to do so for years to come.

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Environmental Review
This contract modification is exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines. The agreement is covered by the common sense exemption which states that CEQA does not apply, “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” The contract modification will provide for a software system that would not have a physical effect on the environment. Therefore, it can be seen with certainty that actions would not result in adverse physical impacts on the environment, and as such, is exempt from CEQA.

Past Council Actions
Meeting Date Description
March 22, 2016
(attachment A)
Approval of agreement with Origami Risk, Inc. following RFP process.

April 21, 2021
(attachment B)
Most recent modification to agreement with Origami Risk, Inc.

Financial Impacts and Budget Actions
The agreement will continue to be funded by the City’s Self-Insurance Funds, which are financed with contributions from all City Departments. Staff seeks authority to approve available funding from the General Liability/Auto, Transit, and Workers’ Compensation Funds to increase the amount of the agreement with Origami Risk, Inc. for claims management software subscription services. Funds are available in the adopted FY 2023-24 budget. Future year funding is contingent on Council budget approval.

Contract Modification Request
Agreement #
Current Authorized
Amount
FY 2023-24
Modified Request
Amount
FY 2023-24 Budget
Dept Account #
Total Revised
Contract Amount
10275 $238,438.00 $202,631.00 72800002.529230 $441,070.00 10275 $238,438.00 $202,631.00 73800002.529230 $441,070.00 10275 $476,877.00 $405,263.00 74800002.529230 $882,138.00 TOTAL $953,753.00 $810,525.00 $1,764,278.00

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Prepared By: Michael Spenelli, Risk Management Analyst
Approved Forwarded to Council
Attachments:

A. Attachment A - Origami Original Contract
B. Attachment B - Origami Third Modification
C. 3-22-16 Staff Report
D. 4-27-21 Staff Report
E. Oaks Initiative Form
F. Levine Act Disclosure Form

5.F
Packet Pg. 120

5.F.a
Packet Pg. 121 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 122 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 123 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 124 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 125 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 126 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 127 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 128 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 129 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 130 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 131 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 132 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 133 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 134 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 135 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 136 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 137 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 138 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

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Packet Pg. 139 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

5.F.a
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Packet Pg. 179 Attachment: Attachment A - Origami Original Contract (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 1 THIRD MODIFICATION OF AGREEMENT NO. 10275 (CCS)
This Third Modification of Agreement Number 10275 (CCS) (“Third Modification”), entered into as of _________________ (“Execution Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Origami Risk LLC (“Origami”) is made with reference to the following:

RECITALS
A. On or about May 4, 2016, the City and Origami entered into Agreement Number 10275 (CCS) for a Risk Management Information System (“Original Agreement”) for five years.

B. On or about March 26, 2018, the City and Origami entered into a First Modification of Agreement Number 10275 (CCS) (“First Modification”) to modify the services provided and the compensation to Origami.

C. On or about July 12, 2019, the City and Origami entered into a Second Modification of Agreement Number 10275 (CCS) (“Second Modification”). The Original Agreement as modified by the First Modification and the Second Modification may be referred to collectively herein as “the Agreement.”
D. The City and Origami desire to modify the Agreement to extend the contract term for an additional three years, revise the services to be performed by Origami, adjust the software licenses to be provided by Origami, and to increase the contract price to pay for those services and software licenses during the extended term.

TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agreement as follows:

1. Section 2 of the Agreement entitled “Term” shall be deleted in its entirety and replaced with the following paragraph:

Term. This Agreement begins on the Execution Date and terminates on May 3
rd, 2024, unless terminated earlier as set forth in the Agreement or extended by the parties in writing.

2. “Exhibit C-1 –Statement of Work,” and Exhibit E-2 as attached to the Second Modification shall be deleted and replaced with the attached Exhibit C-2 STATEMENT OF WORK #20210504 in its entirety.

3. Exhibit J – Budget is added to the Agreement.

4. Section 8 of the Agreement, entitled “Compensation” shall be deleted and replaced with the following paragraph:

Compensation. The City will compensate Origami for the Services described in Exhibit C-2 in an amount not to exceed $362,400, as set forth in Exhibit J. The total contract price for services pursuant to the DocuSign Envelope ID: 35C0BC96-154A-40BC-A077-383DE98420CA 5/4/2021

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Packet Pg. 180 Attachment: Attachment B - Origami Third Modification (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 2 Original Agreement, the First Modification, the Second Modification, and this Third Modification shall not exceed $953,753.

5. New Section 29 is added to the Agreement, with the following text:

29. Outsourcing - City is considering outsourcing its workers’ compensation claim administration (the “Outsourcing”). If the City completes the Outsourcing, then Origami is amenable to the City reducing certain licenses and services as specifically set forth in Exhibit K (the “Reduction”); under two conditions: (1) the Reduction is only effective on May 3, 2023, and (2) the City provides 90- days written notice of the Reduction before the effective day of the Reduction.

6. Exhibit C-2, Exhibit J, and Exhibit K are attached hereto and incorporated by reference to the Agreement.

7. Except as expressly modified by this Third Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Third Modification as of the date and year first written above.

ATTEST:
______________________________

DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________

LANE DILG
City Attorney

CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________

RICK COLE
City Manager

ORIGAMI RISK LLC
ORIGAMI Corporation
#VENDOR
By: _______________________________
Name:

Title:

DocuSign Envelope ID: 35C0BC96-154A-40BC-A077-383DE98420CA George S. Cardona
Interim City Attorney
5/3/2021
5/3/2021
Christopher Bennett
Origami Risk LLC
President, Core Solutions
5/4/2021
Interim City Manager
Lane Dilg
5/11/2021
Denise Anderson-Warren
City Clerk

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Packet Pg. 181 Attachment: Attachment B - Origami Third Modification (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 3 Exhibit C-2
Origami agrees to provide the Services and Software Licenses as described in Statement of Work #20210504 below:

STATEMENT OF WORK #20210504
This Statement of Work (“SOW”) describes services to be performed by Origami Risk LLC (“Origami”) for City of Santa Monica (“Client”). This SOW is subject to all the terms and conditions of the Software License and Subscription Agreement between Client and Origami dated May 4, 2016 and as modified by the Third Modification (the “Agreement”) .

PURPOSE AND TERM
The purpose of this SOW is to renew Client’s subscription to Origami’s Risk Management Information System (RMIS) (the “Service”) as set forth in this SOW. The term of this SOW shall begin on May 4, 2021 and shall continue for a duration of three years. Origami and Client agree that the term of the Agreement shall be extended through the duration of the term of this SOW.

LICENSES
Base Functionality
Functionality Selected Description
RMIS Yes Includes functionality related to risk management, including incidents, claims, insurance policy management, locations, certificates of insurance, safety, and risk management portal.

Claims Adjudication Yes Includes additional functionality related to claims adjudication.

Policy Underwriting and
Issuance
No Includes additional functionality related to policy underwriting and issuance.

Governance, Risk &
Compliance (GRC)
No Includes GRC/ERM functionality.
* Origami may also offer other base functionality not included under this SOW.

User Licenses
License Quantity Description
Full User 12 These licenses have access to all the capabilities and features of the Service under the base functionality selected above, except those features utilized for adjusting claims such as check writing, setting reserves and calculating indemnity benefits. These licenses have access to Extended Functionality features to the extent selected below.

Light User 0 These licenses have access to the dashboard, reports pre-configured for them, and read-only access to other areas of the Service under the selected base functionality. Light Users do not have access to Administration features or Extended Functionality features.

Claims Adjusting User0 These licenses have access to all the features and capabilities of the Service under the base functionality selected above, including those features utilized for adjusting claims such as check writing, setting reserves and calculating indemnity benefits. These licenses have access to Extended Functionality features to the extent selected below.

DocuSign Envelope ID: 35C0BC96-154A-40BC-A077-383DE98420CA

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Packet Pg. 182 Attachment: Attachment B - Origami Third Modification (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 4 Non-Named-User Access Licenses
License Selected Quantity Description
Enterprise
Wide Record Entry
Yes Up
to 1,000 records added per
year
These licenses are not named licenses and have access only to enter records either by (1) an anonymous collection portal, by clicking an anonymous collection link generated via Origami’s administration features (“Portal Data Entry”) or (2) granting access to a URL sent from the Service as a Data Entry Event email notification, giving time limited access to a single record (“Grant Access”).

Enterprise
Values Collection
No 0 Users These licenses allow representatives in the field to enter data through the Service’s online platform pertaining to information necessary for renewal submissions, such as TIV, Square Footage, COPE information, or other such asset and exposure data.

Extended Functionality Licenses
License Selected Quantity Description
API Access No N/A This license provides access to Origami’s web service REST APIs using calls. API calls may be made concurrently, subject to reasonable limitation when needed to preserve system performance. Requires a minimum of five (5) Full Users and/or Claims Adjusting Users.

Secure Email No Up to 0 Secure
Emails sent per
month
This license provides secure email functionality, which provides password protected hosting for email communications from and to the Service.

OCR Scanning No Not Included This license provides optical character recognition (OCR) functionality for mapping specified data from scanned documents to data fields within the Service.

Certificate of Insurance TrackingNo 0 Insureds This license provides certificate of insurance tracking for third party insureds, such as tenants, vendors, contractors or customers.

SMS Messaging No 0 SMS Messages (over initial
500)
This license provides the ability to send SMS messages as workflow actions within the Service’s administration features. The first 500 messages per year are provided at no additional cost, and this license provides the ability to send more than 500 messages per year.

Two Factor AuthenticationNo 0 2FA Messages (over initial 500)
This license provides the ability to send SMS and/or email messages to users to validate their identity before logging in from a new device and/or once every 30 days from the same device. The first 500 messages per year are provided at no additional cost, and this license provides the ability to send more than 500 messages per year.

Mobile Forms
App
No Not Included Origami’s Mobile Forms App may be used by any named user for no additional license fee, but service hours are required for configuration.

Mobile Claimant
App
No Not Included Origami’s Mobile Claimant App may be used by any named user for no additional license fee, but service hours are required for configuration. Requires a minimum of three (3) Claims Adjusting Users.

Workers’ Compensation SolutionsYes Jurisdictions: CA This license includes the following Origami Compliance solutions (this functionality is only available to Claims Adjusting Users):
 Automated EDI FROI/SROI State Reporting
via Mitchell
 Indemnity Benefits Rates
 Workers’ Compensation State Forms
This license gives access to Origami Risk’s interface with Mitchell for the purpose of state workers’ compensation reporting. Pursuant to this license, Origami will provide its First Reports of InDocuSign Envelope ID: 35C0BC96-154A-40BC-A077-383DE98420CA

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Packet Pg. 183 Attachment: Attachment B - Origami Third Modification (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 5 jury (“FROI”)/Subsequent Reports of Injury (“SROI”) Automation Module within the Origami Risk application to facilitate tracking and reporting of FROI and SROI related data, configured on a per-state basis; and will allow Client to maintain and process claim and transactional data for submission to states via Electronic Data Interchange (“EDI”). Origami’s interface with Mitchell allows for the creation, validation and submission of First Report of Injury submissions. Origami’s interface will receive a file back noting any exceptions, driving adjuster notifications and workflow.

EDI FROI/SROI Reporting via Mitchell is a subscription service.

The subscription includes access to all the capabilities and features of this feature in Origami Risk. Client understands that Mitchell will provide such services pursuant to an agreement between Origami and Mitchell. Origami makes no representations or warranties with respect to Mitchell’s services and in no event shall Origami be responsible or liable for any acts or omissions of Mitchell. If the agreement between Origami and Mitchell is terminated during the term of this SOW, Origami shall provide prompt written notice to Client, and the Mitchell services under this SOW shall be terminated as of such date. Origami's Automated EDI FROI/SROI solution requires the client to utilize Origami’s standard EDI FROI/SROI functionality and layouts, including EDI related claim fields, codes, financial buckets, and financial categories. Origami will only support this feature in an ongoing phase if no modifications to these areas have been made.

The parties hereto agree that the (i) Client will be invoiced directly by Mitchell for usage of the subscription service and the Client shall pay all such invoices per Mitchell’s instructions and (ii) in the event that Mitchell decides to invoice Origami for Client’s usage of such subscription service, then the Client and Origami agree that Origami can pass through such costs to the Client and the Client shall pay Origami the invoiced amounts.

ODG Integration
User
No 0 Users This license provides integration with ODG’s Return to Work guidelines. Only Claims Adjusting Users and Full Users may utilize this feature. This feature queries ODG’s RTW and treatment guidelines based on WC claim diagnosis codes.

Tableau No 0 Users This license allows Origami users to access Tableau within the Origami environment, providing enhanced data visualization. eSignature IntegrationNo 0 Envelopes This license provides the ability to tag mail merge documents with electronic signature fields, authenticating through a thirdparty eSignature tool.

License Notes:

1. Origami adds generally available features from time to time that may require configuration prior to use. If Client requests Origami’s assistance in this configuration, Professional Services hours may be applied for any such configuration.

2. In addition to the generally available features, Origami may occasionally deploy new functionality that will require an Extended Functionality License similar to those listed in the Extended Functionality License section above. These features may require additional fees based on record volume, number of additional users accessing the new features, or DocuSign Envelope ID: 35C0BC96-154A-40BC-A077-383DE98420CA

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Packet Pg. 184 Attachment: Attachment B - Origami Third Modification (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 6 some other incremental cost driver. Client may agree to add such an Extended Functionality License in a separate Statement of Work.

HOSTING
Origami will provide data hosting for up to 50,000 claims and incidents. In addition, Origami will provide 150GB of searchable file attachment hosting. Additional hosting is available at any time during the term of this SOW as set forth in the Pricing section below.

Origami will host the application and data in a secure internet accessible environment. Origami will backup Client data at periodic intervals each day.

ONGOING SUPPORT
Maintenance of Automated Interfaces, Imports & Extracts To / From 3rd Party Systems
Origami will:
 Maintain import routines and schedules required to accommodate imports from third party systems listed below:
 Intermed MBR
 HR Employees
 Maintain export routines and schedules required to accommodate exports to third party systems listed below:
 Intermed MBR
 Express Scripts PBM
 Union Bank Positive Pay
 CMS
 Mitchell EDI
 1099 Pro
 ISO ClaimSearch
Client will:
 Ensure the ongoing performance of import and export responsibilities of each 3 rd party system.

Professional Services
This SOW includes up to 40 hours of Professional Services in the first year, up to 40 hours in the second year, and up to 40 hours in the third year. Professional Services include any work performed by Origami professionals on behalf of Client. Examples include:
 Helpdesk support for users
 Additional user training
 General assistance utilizing the Service
 Configuration of features for Client’s use
 Maintenance of screens and system configurations as workflows evolve  Configuration of customized reports
 Maintenance or modification of any import or export scripts  Attendance in meetings
 Project management tasks and administration
DocuSign Envelope ID: 35C0BC96-154A-40BC-A077-383DE98420CA

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Packet Pg. 185 Attachment: Attachment B - Origami Third Modification (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 7 Exhibit J – Budget
The City will compensate Origami for the Services and Software Licenses, at the pricing described below, in an amount not to exceed $362,400. The total compensation paid to Origami pursuant to the Original Agreement, the First Modification, the Second Modification, and this Third Modification shall not exceed $953,753.

PRICING AND INVOICE SCHEDULE
The price for the licenses and services described in Exhibit C-2 are $115,800 for the first year, $115,800 for year two, and $115,800 for year three of the term of the Statement of Work in Exhibit C-2.

Payments will be invoiced and due as follows:
05/04/2021 - $115,800
05/04/2022 - $115,800
05/04/2023 - $115,800
If needed, additional services can be purchased through an addendum to this SOW. All fees are subject to state sales tax, where applicable.

All travel costs and expenses will be pre-approved by Client in writing and billed to Client as incurred.

ADDITIONAL PRICING FOR OPTIONAL SERVICES:

1. If Client requires additional hosting during the term of this SOW, additional hosting fees will apply as follows:
- Current annual fee for hosting of up to 50,000 Claims / Incidents = $25,000 - Annual fee for hosting of 50,001-100,000 Claims / Incidents = $35,000 - Annual fee for hosting of 100,001-200,000 Claims / Incidents = $50,000 - Current annual hosting fee includes 150GB of searchable File Attachment hosting - Additional searchable File Attachment hosting is $2,500 per 50GB per year

2. Additional Professional Service hours will be invoiced as incurred at Origami’s unbundled rate. Bundled hours (minimum of 10) may be added prior to the start of each contract year at Origami’s bundled rate.

3. Additional users, additional licenses or additional use beyond that which is listed above in the Licenses section of this SOW shall require additional fees. Origami shall invoice Client, and Client shall pay for any additional licenses, hosting, service hours or other usage in excess of what is specified in this SOW.

DocuSign Envelope ID: 35C0BC96-154A-40BC-A077-383DE98420CA

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Packet Pg. 186 Attachment: Attachment B - Origami Third Modification (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 8 4. This includes funding for additional "optional services" that may arise during the term of the agreement (e.g., custom reports, training, travel expenses, additional storage requirements, additional software licenses). All optional services are subject to the fee schedule described below and must be pre-approved in writing by Client.

ADDITIONAL PRICING DETAIL
Year 1 Year 2 Year 3 Total
LICENSE $60,750.50 $60,750.50 $60,750.50 $60,750.50
HOSTING $30,000.00 $30,000.00 $30,000.00 $90,000.00
DATA PROCESSING $21,000.00 $21,000.00 $21,000.00 $63,000.00 ONGOING SUPPORT $9,000.00 $9,000.00 $9,000.00 $27,000.00 DISCOUNTS $-4,950.00 $-4,950.00 $-4,950.00 $-14,850.00
Total $115,800.00 $115,800.00 $115,800.00 $347,400.00
OPTIONAL SERVICES $5,000 $5,000 $5,000 $5,000
Total $120,800.00 $120,800.00 $120,800.00 $362,400.00
NOTE: The parties agree that any discounts to the price for the licenses and services shall first apply to professional services and if any discounts should remain after applying them against the professional services, then they shall be applied to any remaining licenses and services on a proportional basis.

DocuSign Envelope ID: 35C0BC96-154A-40BC-A077-383DE98420CA

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Packet Pg. 187 Attachment: Attachment B - Origami Third Modification (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 9 Exhibit K – LICENSES AND SERVICES ELIGIBLE FOR REDUCTION ON MAY 3, 2023
Subject to the conditions outlined in Section 29, the following services are eligible for a Reduction. # of WC Jurisdictions (if applicable) JURISDICTIONS -1 $-10,000.00 Enterprise-Wide Record Entry LICENSES -1 $-5,000.00
Full User(s) LICENSES -1 $-6,750.00
Pharmacy Bill Review 2-Way Interface > Encrypted Flat File via SFTP
SOURCES -1 $-5,000.00
1099 Data Export – 1099 Pro Format SOURCES -1 $-1,500.00 ISO Claim Search / Fraud Indexing SOURCES -1 $-2,000.00 Positive Pay Export > Encrypted Flat File via SFTP SOURCES -1 $-2,000.00 HR Employee Interface > Encrypted Flat File via SFTP SOURCES -1 $-3,500.00 Medbill 2 way interface > Encrypted Flat File via SFTP SOURCES -1 $-5,000.00 CMS-111 Interface SOURCES -1 $-2,000.00
$-42,750.00
DocuSign Envelope ID: 35C0BC96-154A-40BC-A077-383DE98420CA

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Packet Pg. 188 Attachment: Attachment B - Origami Third Modification (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) City Council
Report
City Council Meeting: March 22, 2016
Agenda Item: 3.Q
1 of 4
To: Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Risk Management Administration
Subject: Claims Management Software System
Recommended Action
Staff recommends that the City Council:
1) Award RFP# 36 to Origami Risk, Inc., an Illinois-based company, for a claims management software subscription service to support the City’s Liability and Workers’ Compensation Programs;
2) Authorize the City Manager to negotiate and execute an Agreement with Origami Risk, Inc., in an amount not to exceed $591,353 over a five-year period with future funding contingent on Council budget approval; and 3) Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

Executive Summary
The City’s Finance Department is responsible for the internal management of the City’s Liability and Workers’ Compensation Programs. In June 2015, staff solicited proposals from software companies for a new claims management software system to support the City’s Liability and Workers’ Compensation Programs. This process yielded proposals from five software firms, three of which were invited to provide on-site demonstrations of their software’s capabilities. As a result of this effort, staff recommends the City pursue a five-year agreement with Origami Risk, Inc. (Origami) at a total cost of $591,353.

Origami’s software offers the greatest functionality, is competitively priced, and comes highly recommended by the firm’s existing customer base. The agreement will be funded by the City’s Self-Insurance Funds, which are financed with contributions from all City Departments.

Background
The Risk Management Division of the Finance Department is responsible for managing the City’s Self-Insurance Programs. Integral to this effort is a high functioning automated claims system that supports staff’s efforts to efficiently track, manage, and report on the City’s liability and workers’ compensation claims. For nearly two decades, Risk Management has used Ventiv Technology’s (Ventiv) IVOS claims management

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Packet Pg. 189 Attachment: 3-22-16 Staff Report (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 2 of 4
software for this purpose. Staff’s most recent report to Council, on May 27, 2015 (Attachment A), describes the City’s history with this software. Approximately two years ago, however, Ventiv announced plans to introduce a new claims management system and discontinue support of IVOS. This prompted staff to begin preparations for purchasing a new claims management software system.

Discussion
Prior to releasing a Request for Proposal (RFP) for a new software system, staff formally solicited information from software firms on the capabilities of current state-ofthe-art claims systems. A total of nine firms responded to the Request for Information (RFI), of which five were invited to provide on-site demonstrations of their system’s capabilities. The information gained from this process was then used to prepare an RFP for a new claims management system. The results of this process are detailed below.

Origami provides the service through a cloud-based software subscription (rather than selling a software license) and no new equipment will be necessary. Staff estimates it will take six to nine months from agreement execution to implement the new system.

Once this occurs, the City will discontinue its agreement with Ventiv Technology.

Vendor/Consultant Selection
On June 15, 2015, the City issued an RFP for a claims management system. The RFP was posted on the City’s online bidding site, and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. A total of 679 vendors were notified of the RFP; 15 downloaded the RFP; and five firms responded.

Responses to the RFP were reviewed by a selection panel composed of staff from the Finance, Information Systems, and Human Resources Departments. After an initial review, the selection panel narrowed the field to three firms and invited each to provide an in-depth, on-site demonstration of its system’s capabilities. Origami’s proposal rose to the top due to its software’s capabilities and ease of use. The firm also received high

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Packet Pg. 190 Attachment: 3-22-16 Staff Report (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 3 of 4
praise from existing users (staff conducted on-site visits to obtain feedback on system performance and Origami’s responsiveness to service requests). Finally, Origami’s pricing was the least costly of the top three firms interviewed.

Consequently, the selection panel recommended the City pursue a five-year agreement with Origami in an amount not to exceed $591,353. This figure includes system conversion costs and ongoing software subscription, system maintenance, and file storage costs.

Financial Impacts and Budget Actions
The chart below summarizes the agreement’s cost by fiscal year:

FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 Total
Installation 75,000 75,000 - - - 150,000
Ongoing Costs* - 102,680 102,680 105,854 109,139 420,353 Contingency** - - 7,000 7,000 7,000 21,000
Total $75,000 $177,680 $109,680 $112,854 $116,139 $591,353

* Subscription, system maintenance, file storage costs
** For custom programming or additional file storage needs that may arise The General Liability/Auto (56), Transit (57), and Workers’ Compensation (59) SelfInsurance Funds will share the costs for the agreement, with 50% covered by Workers’ Compensation, and the remaining 50% split evenly between General Liability/Auto and Transit.

To fund the first two years of the Agreement (FYs 2015-16 and 2016-17), staff is requesting that funds of $250,000 previously budgeted in the CIP for this project be moved to the operating budget for subscription payments as follows:

Account FY 15-16 Amt. FY 16-17 Amt. TOTAL

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Packet Pg. 191 Attachment: 3-22-16 Staff Report (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) 4 of 4
C569119.589000 ($62,500) n/a
C579119.589000 ($62,500) n/a
C599119.589000 ($125,000) n/a
Remove from CIP ($250,000) n/a ($250,000)
56232.533580 $18,750 43,750
57233.533580 $18,750 43,750
59235.533580 $37,500 87,500
Add to Operating $ 75,000 $ 175,000 $250,000
Net ($175,000) $175,000 $-0-
Following the transfer above, adequate funding will be available in each of the Self Insurance Funds operating budgets to finance the FY 2015-16 and FY 2016-17 contract payments. Staff will request funding for the remaining contract years’ costs in the FY 2017-19 Biennial Budget. Future year funding is dependent on Council budget approval.

Prepared By: David Bomberger, Workers' Compensation Administrator Approved Forwarded to Council
Attachments:

A. May 27, 2015 Staff Report (Web link)

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Packet Pg. 192 Attachment: 3-22-16 Staff Report (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) Approval of Third Modification to Agreement with Origami Risk, Inc. for Claims Management Software Subscription Services
Information
Department: Finance Department, Risk Management
Administration
Sponsors:

Category: 03. Consent Calendar
Attachments

3.22.2016 Staff ReportOrigami Oaks Initiatve Form
Recommended Action
Recommended ActionStaff recommends that the City Council authorize the City Manager to negotiate and execute a third modification to agreement #10275 for an additional three years in the amount of $362,400 with Origami Risk, Inc., an Illinois-based company, for claims management software subscription services for the Finance Department. This will result in an eight-year amended agreement with a new total amount not to exceed $953,753, with future year funding contingent on Council budget approval.

Staff Report Body
SummaryIn 2016, the City purchased an automated claims management system from Origami Risk, Inc. (Origami). The system is necessary for staff totrack, manage, and report on the City’s liability and workers’ compensation claims in compliance with various laws and regulations. The currentagreement with Origami that includes an ongoing software subscription and maintenance and support services is set to expire in May 2021. To continue using the existing claims management system and receive critical technical support, a modification to extend the term of the agreement by an additional three years is required. This third modification would increase the contract by $362,400 resulting in an 8-year amended agreement in an amount not to exceed $953,753. Origami is the only vendor qualified to provide support for its proprietary claims management City of Santa Monica
California
Staff Report
4510
Approval of Third Modification to Agreement with Origami Risk, Inc. for Claims Management... http://santamonicacityca.iqm2.com/Citizens/Detail_LegiFile.aspx?MeetingID=1265&MediaPos... 1 of 3 4/28/2021, 8:55 AM

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Attachment: 4-27-21 Staff Report (6207 : Approval of Fourth Modification to Agreement with Origami Risk, software system. As such, staff seeks authority to proceed with the modification on a sole source basis under the exception to the competitive process set out in Santa Monica Municipal Code Section 2.24.250 (b). DiscussionThe Finance Department oversees the City’s two Self-Insurance Programs. The Liability Program provides funding to investigate, defend and pay all damages for general, auto and transit liability claims, and lawsuits filed against the City. The Workers’ Compensation Program funds allexpenses associated with employee work-related injuries, including medical care and indemnity payments. Risk Management staff isresponsible for processing all liability claims and most workers’ compensation claims. Staff utilize a claims management system for routine taskssuch as issuing payments, tracking claim activity, updating reserves, and generating notices. The system is also used to provide required workers’ compensation reporting to the California Department of Industrial Relations and the Centers for Medicare and Medicaid Services. In addition, a claims system generates data to track the overall financial and operational performance of the Self-Insurance Programs. On March 22, 2016 (Attachment A), Council approved an agreement with Origami for claims management software subscription services after staff completed an extensive RFP process. The implementation of the Origami claims management system was completed in January 2017.Since then, it has been a highly functioning and easy-to-use system, with several unique features that have enabled staff to efficiently administerclaims. The most valuable feature is the portal for employees to submit injury reports online, which allows workers’ compensation claims to beset-up faster, which in turn, has sped up authorization of initial medical care, commencement of the investigation process, issuance of benefitpayments, and return of injured employees to work. The Origami system has other robust capabilities, such as automated reporting, system generated emails, and integration with other systems. Lastly, the customer service from Origami has been dependable.The first and second modifications to the original agreement were executed in March 2018 and July 2019, respectively. These modificationsincluded additional system features and did not require Council approval, as they did not impact the agreement’s previously authorized total cost of $591,353.The current agreement with Origami expires this May. A modification extending the agreement is necessary to continue to receive regularsystem updates and support services. The Origami software is a proprietary product and only Origami can provide these services for its software. Engaging a new software maintenance and support company would necessitate purchasing a new claims management system, which would be much more costly than maintaining the current system and would involve significant disruption to Risk Management’s operations.

Past Council Actions
Meeting Date Description
Approval of Third Modification to Agreement with Origami Risk, Inc. for Claims Management... http://santamonicacityca.iqm2.com/Citizens/Detail_LegiFile.aspx?MeetingID=1265&MediaPos... 2 of 3 4/28/2021, 8:55 AM

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Attachment: 4-27-21 Staff Report (6207 : Approval of Fourth Modification to Agreement with Origami Risk, March 22, 2016
(attachment A)
Authorize agreement with Origami Risk, Inc. following RFP process Financial Impacts and Budget ActionsThe annual cost for each year under the proposed modification is $120,800, a four percent increase from the last year of the original agreement.

The agreement will continue to be funded by the City’s Self-Insurance Funds, which are financed with contributions from all City Departments.Staff seeks authority to approve funding from the General Liability/Auto, Transit, and Workers’ Compensation Funds to increase the amount of the agreement with Origami Risk, Inc. for claims management software subscription services. Funds are available in the adopted FY 2020-21budget. Future year funding is contingent on Council budget approval.

Contract Modification Request
Agreement #
Current
Authorized
Amount
Modified
Request
Amount
Dept Account #
Total Revised
Contract
Amount
10275 $147,838 $90,600 72800002.529230 $238,43810275 $147,838 $90,600 73800002.529230 $238,43810275 $295,677 $181,200 74800002.529230 $476,877 Total $953,753
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Attachment: 4-27-21 Staff Report (6207 : Approval of Fourth Modification to Agreement with Origami Risk,

CITY OF SANTA MONICA

OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS

AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS,

OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.

This information is required by City Charter Article XXII—Taxpayer Protection.

It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after theofficial votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of SantaMonica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees.

Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12- month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, theCity compiles and maintains certain information. That information includes the name of any personorpersons whois seeking a “publicbenefit.” If the“public benefit” is sought by an entity, ratherthan an individual person, the information includes the nameof everyperson who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

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Packet Pg. 196 Attachment: Oaks Initiative Form (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.)

CITY OF SANTA MONICA

Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-monthperiod;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more inany 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or

7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.

Name(s) of persons or entities receiving public benefit:

Name(s) of trustees, directors, partners, and officers:

Name(s) of persons with more than a 10% equity, participation, or revenue interest:

Prepared by: Title:

Signature: Date:

Email: Phone:

Permit #
FOR CITY USE ONLY:

Bid/PO/Contract #
Robert G. Petrie III President & CEO
05/17/2023
[email protected] 312-546-6515
Origami Risk LLC
Robert G. Petrie III, Stephen Fischer, Linus Concepcion, Timothy Cope Robert G. Petrie III, Stephen Fischer, Linus Concepcion, Timothy Cope, Earne Bentley, Daniel Silverthorn, Rick Stearns, Christopher Bennett, Heidi Melin, Michael Farrell

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Packet Pg. 197 Attachment: Oaks Initiative Form (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) City of Santa Monica Levine Act Disclosure Form

CITY OF SANTA MONICA

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Packet Pg. 198 Attachment: Levine Act Disclosure Form (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) City of Santa Monica Levine Act Disclosure Form
Name of Contributor: _________________________________________________ Date(s) of Contribution(s): ____________________________________________ Amount(s) ________________________________________________________ Please specify below and/or add additional sheet(s) to identify additional Councilmembers or City Officers to whom you and/or your agents made campaign contributions.

I HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signed: ____________________________ Date: ____________________ Print Name: _________________________ Title: _____________________ Company: __________________________
Additional Disclosures:

Please note this form is a public record and subject to a California Public Records Act request.

February 27, 2024 Earnest Bentley Pres., Risk Solutions Origami Risk LLC

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Packet Pg. 199 Attachment: Levine Act Disclosure Form (6207 : Approval of Fourth Modification to Agreement with Origami Risk, Inc.) City Council
Report
City Council Meeting: March 19, 2024
Agenda Item: 5.G
1 of 4
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Water Resources Subject: Approval of First Modification to Agreement #11295 (CCS) with Arcadis U.S., Inc. for Updating the City's Water and Sanitary Sewer Master Plans.

Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Section 15301(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and

2. Authorize the City Manager to negotiate and execute a first modification to Agreement 11295 (CCS) in the amount of $105,550 with Arcadis U.S., Inc and extend the agreement to June 30, 2026, for updating the City’s Domestic Water and Wastewater Master Plans. This will result in a four-year amended agreement with a new total amount not to exceed $910,710, with future year funding contingent on Council budget approval.

Summary
The City has added and upgraded significant portions of the water and wastewater infrastructure in recent years with the goal of enhancing water efficiency and reducing its reliance on imported water supplies. Additional funding is needed to provide continued technical support for deployment of advanced water meters across the City and to rebuild portions of the City’s hydraulic models to reflect actual field conditions discovered during construction of new water supply projects. Staff recommends increasing the current Arcadis U.S., Inc. Agreement #11295 (CCS) by $105,550, for a new total amount not to exceed $910,710. Staff also recommends extending the contract through June 30, 2026, to support the completion of the smart meter project.

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Discussion
The City’s Public Works Department - Water Resources Division periodically updates the City’s Domestic Water and Wastewater Master Plans to identify future improvements to the City’s water distribution and wastewater collection systems. As part of these updates, the water and wastewater hydraulic models are also updated to incorporate new water supply projects and changes to the wastewater collection system. Having up to date and well-maintained water and wastewater hydraulic models are essential to provide reliable and continuous operations for the water and wastewater system. The hydraulic models are updated through a combination of techniques including data analysis, flow monitoring, and pressure testing. They are then used to confirm available capacity and pipe condition, and to identify potential constraints in the water and wastewater systems.

On July 26, 2022, Council awarded RFP# 317 to Arcadis U.S., Inc. to update the City’s Domestic Water & Wastewater Master Plans and hydraulic models and to support the City’s deployment of automated metering infrastructure (AMI) meters, also known as smart meters. The updates to the hydraulic models included incorporating the recently completed Sustainable Water Infrastructure Project Advanced Wastewater Treatment Facility and expansion upgrades at the City’s Arcadia Water Treatment Plant, which are scheduled to be completed in the summer of 2024.

Additional funding is needed to re-construct the hydraulic models to reflect unforeseen field conditions at the Arcadia Water Treatment Plant discovered during construction activities to expand the treatment facility and to provide continued technical support for deployment and integration of advanced water meters into the City’s water distribution system. On-going technical support for the advanced water meters includes advisory services on contractor workflow, data analytics support, and business visualization/transition into automated reading services. The advanced water meter project is expected to be completed by the end of 2025.

Environmental Review
The award contract for updating the City’s Domestic Water and Sanitary Sewer Master Plans is categorically exempt from CEQA pursuant to Section 15301(b)(3) of the CEQA

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Guidelines. The agreement is covered by the commonsense exemption which states that CEQA does not apply, “where it can be seen with certainty that there is not possibility that the activity in question may have a significant effect on the environment” as the professional services provided are to update the hydraulic model and provide technical advisory services for smart water meter deployment.

Past Council Actions
Meeting Date Description
7/26/2022
(Attachment A)
Award RFP and Enter into an Agreement with Arcadis U.S., Inc. to Update the City’s Domestic Water and Wastewater Master Plans in an amount not to exceed $805,160 over a five-year term. 8/23/2022
(Attachment B)
Award Bid and Enter into an Agreement with Badger, Inc. for AMI Smart Water Meters & Cloud-Based Interface
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Water Fund to increase the amount of Agreement #11295 (CCS) with Arcadis U.S., Inc. for updating the City’s Domestic Water and Wastewater Master Plans. Future year funding is contingent on Council budget approval.

Agreement Modification Request
Agreement #
Current Authorized
Amount
FY 2023-24
Modified Request
Amount
CIP Account # Total Revised
Contract Amount
11295 (CCS) $805,160 $105,550 C5008200.689740 $910,710
Prepared By: Chris Aguillon, Water Resources Protection Specialist Approved Forwarded to Council

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Attachments:

A. Award Bid and Enter Into an Agreement with Arcadis U.S., Inc. to Update the City's Domestic Water and Wastewater Master Plans
B. Award Bid and Enter Into an Agreement with Badger, Inc. for AMI Smart Water Meter & Cloud-Based Interface
C. CT 11295 (CCS) - Arcadis U.S.

D. Oaks Initiative (Arcadis U.S.)
E. Levine Act Disclosure Form

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Agreement No. 11295 (CCS)

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”), entered into as of _________________(“Execution Date”), by and between the City of Santa Monica (“City”) and Arcadis U.S., Inc. (“Consultant”), is made with reference to the following:

RECITALS:

A. The City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City.

B. CONSULTANT is qualified to do business, and is doing business, in the State of California. CONSULTANT represents it has the background, knowledge, experience and expertise necessary to provide the services set forth in this Agreement.

C. The City and CONSULTANT now desire to enter into an agreement for CONSULTANT to provide professional services to the City.

NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:

TERMS AND CONDITIONS

1. Term. This Agreement begins on the Execution Date and terminates on June 30, 2024, unless sooner terminated in accordance with Section 14.

2. CONSULTANT Services. CONSULTANT will perform all of the services (“Services”) described in Exhibit A, Scope of Services. CONSULTANT will complete the Services in accordance with Exhibit B, Budget.

3. City Services. The City agrees to:

3.1 Make available to CONSULTANT any currently existing documents, data or information required for the performance of the Services.

3.2 Designate a representative authorized to act on behalf of City.

3.3 Promptly examine and render findings on all documents submitted for staff review by CONSULTANT.

4. Compensation. The City will compensate CONSULTANT for the Services performed in an amount not to exceed $805,085, as set forth in Exhibit B.

5. Invoices. CONSULTANT will invoice the City for the Services in accordance with Exhibit B and the City will pay any undisputed amount within 30 days of receipt.

6. Notices. All notices, demands, requests or approvals to be given under this Agreement, must be in writing and will be deemed served when delivered personally, DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 10/10/2022

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Packet Pg. 204 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) by email, or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:

6.1 All notices, demands, requests or approvals to the City:

Water Resources Division
City of Santa Monica
2500 Michigan Avenue, Building 1
Santa Monica, California 90404
Attention: Sunny Wang
Re: Agreement No. 11295 (CCS)
with a copy to:

Santa Monica City Attorney’s Office
1685 Main Street, Third Floor
Santa Monica, California 90401
Attention: City Attorney
Re: Agreement No. 11295 (CCS)

6.2 All notices, demands, requests or approvals to CONSULTANT:

ARCADIS U.S., Inc.
1234 Main Street
Anytown, USA
Attention: ARCADIS Person
Attention: Christine Cotton
Re: Agreement No. 11295 (CCS)

7. Independent Parties. Both parties to this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers of one another.

Neither the City nor its officers or employees will have any control over the conduct of CONSULTANT or any of CONSULTANT’s agents, employees, or subconsultants, except as otherwise provided in this Agreement.

8. Integrated Agreement. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties. Any preliminary negotiations and agreements of any kind or nature are merged into this Agreement. No oral agreement or implied covenant may be held to vary the provisions of this Agreement. This Agreement may be modified only by written agreement signed by City and CONSULTANT, and approved as to form by the City Attorney.

9. Insurance. Prior to commencing work, CONSULTANT must procure, maintain and pay for insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Services by CONSULTANT or CONSULTANT’s agents, representatives, employees or subconsultants for the DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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Packet Pg. 205 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) duration of this Agreement. CONSULTANT must obtain insurance that, at a minimum, meets the requirements for insurance set forth in Exhibit C, Insurance Requirements and Verifications.

10. Defense and Indemnification.

10.1 Indemnification. As to CONSULTANT’s Services produced under this Agreement, CONSULTANT agrees to defend, indemnify, protect, and hold harmless the City, its agents, officers, boards and commissions, and employees (collectively, “City”) from and against any and all liability, claims, demands, damages, or costs, including but not limited to attorney’s fees, or payments for injury to any person or property (collectively, “Losses”) caused or claimed to be caused by the acts, errors and/or omissions of CONSULTANT, or CONSULTANT’s employees, agents, officers, and subconsultants.

CONSULTANT’s responsibilities under this Section 10.1 include liability arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of the City, which may be in combination with the acts or omissions of CONSULTANT, its employees, agents or officers, or subconsultants; provided, however, that CONSULTANT’s duty to defend, indemnify, protect and hold harmless shall not include any Losses arising from the sole negligence or willful misconduct of the City. Notwithstanding CONSULTANT’s obligation to defend City hereunder, City has the right to conduct its own defense and seek reimbursement for reasonable costs of defense from CONSULTANT, if City chooses to do so.

10.2 Enforcement Costs. CONSULTANT agrees to pay any and all costs the City incurs enforcing the indemnity, defense and hold harmless provisions set forth in Section 10.1.

11. Prohibition Against Transfers.

11.1 CONSULTANT may not assign, hypothecate, or transfer this Agreement or any interest therein directly or indirectly, by operation of law or otherwise without the prior written consent of City. Any attempt to do so without the City’s consent will be null and void, and any assignee, hypothecatee or transferee acquires no right or interest by reason of such attempted assignment, hypothecation or transfer.

11.2 The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of CONSULTANT or of any general partner or joint venturer or syndicate member of CONSULTANT, if a partnership or joint venture or syndicate exists, which results in changing the control of CONSULTANT, will be construed as an assignment of this Agreement.

Control means 50% or more of the voting power of the corporation.

DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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Packet Pg. 206 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)

12. Permits and Licenses. CONSULTANT, at its sole expense, must obtain and maintain during the term of this Agreement all required business and professional permits, licenses and certificates.

13. Waiver. A waiver of any breach of this Agreement may not be deemed a waiver of any subsequent breach of the same or any other term, covenant, or condition of this Agreement.

14. Default and Termination.

14.1 If CONSULTANT fails or refuses to perform any of the provisions of this Agreement, and if the default is not cured within a period of five days after the City’s written notice of default specifying the nature of the default, City may immediately terminate this Agreement by written notice to CONSULTANT.

14.2 The City has the option, at its sole discretion and without cause, of terminating this Agreement by giving ten days’ written notice to CONSULTANT. Upon termination of this Agreement, City will pay CONSULTANT any compensation earned and unpaid up to the effective date of termination.

15. Compliance with Law. CONSULTANT must comply with all laws of the State of California and the United States, and all ordinances, rules, and regulations enacted or issued by City.

16. Discrimination. CONSULTANT may not discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age, sexual orientation, marital status, AIDS or disability.

17. Nuisance. CONSULTANT may not maintain, commit, or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement.

18. Records.

18.1 CONSULTANT must maintain complete and accurate records with respect to costs, expenses, receipts and other such information required by the City for any services provided where compensation is on the basis of hourly rates, subconsultant costs, or other direct costs. CONSULTANT must keep the records, together with supporting documents, separate from other documents and records and maintain them for a period of three years after receipt of final payment.

18.2 CONSULTANT must maintain records in sufficient detail to permit an evaluation of the Services and in accordance with generally accepted accounting principles. CONSULTANT must clearly identify all records and make them readily accessible to the City. At the City’s request, CONSULTANT must provide records in an electronic format and, if necessary, access to any proprietary software to view such electronic records.

DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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Packet Pg. 207 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)

18.3 CONSULTANT must allow the City to have free access to CONSULTANT’s books and records and to inspect all work, data, documents, proceedings and activities related to this Agreement. The City has the right to examine or audit CONSULTANT’s records, and CONSULTANT agrees to cooperate with any examination or audit of its records. If a City audit discloses an error of 5% or more in information reported by CONSULTANT, CONSULTANT agrees to pay the cost of the City’s audit computed on the basis of four times the direct payroll of the audit staff completing the audit and audit report.

19. Work Product; Reports.

19.1 Any work product prepared or caused to be prepared by CONSULTANT or any subconsultant for this Agreement will be the exclusive property of City. No work product given to or prepared by CONSULTANT or any subconsultant pursuant to this Agreement may be made available to any individual or organization by CONSULTANT without prior written approval by City.

19.2 At the City’s request, CONSULTANT must furnish reports concerning the status of the Services.

20. Standard of Care. CONSULTANT agrees to provide all Services, including services performed by any subconsultant, in a manner consistent with the level of care and skill ordinarily exercised by members of CONSULTANT’s profession currently practicing in the same locality under similar conditions.

21. Subconsultants.

21.1 If CONSULTANT proposes to have any subconsultant perform any part of the Services, CONSULTANT must submit a request for approval in writing, describing the scope of work to be subcontracted, the name of the proposed subconsultant, and the total price or hourly rates used in preparing an estimated cost for the subconsultant’s services. The City, in its sole discretion, may grant or deny the request.

21.2 CONSULTANT will be responsible for the quality of any subconsultant’s work. Every subcontract or agreement of any kind entered into between CONSULTANT and any subconsultant (or between any subconsultant and others) must contain the following provision:

This agreement is consistent with all terms and conditions of the Agreement No. 11295 (CCS) entered into between the City of Santa Monica and ARCADIS U.S., INC.
on^^____________________.

22. Governing Law. The laws of the State of California, without regard to any choice of law provisions, will govern this Agreement.

DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 10/10/2022

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Packet Pg. 208 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)

23. Venue and Jurisdiction. The City and CONSULTANT agree that the Services will take place in Los Angeles County. Any litigation arising out of this Agreement may only be brought in either the United States District Court, Central District of California, or the Superior Court of California, County of Los Angeles, West District, as appropriate. The parties agree that venue exists in either court, and each party expressly waives any right to transfer to another venue. The parties further agree that either court will have personal jurisdiction over the parties to this Agreement.

24. Survival of Provisions and Obligations. Any provision of this Agreement, which by its nature must be exercised after termination of this Agreement, will survive termination and remain effective for a reasonable time. Any obligation that accrued prior to termination of this Agreement will survive termination of this Agreement.

25. Execution in Counterparts. This Agreement may be executed in counterparts with the same effect as if both parties hereto had executed the same document. All counterparts shall be construed together and shall constitute a single modification.

Any signature to this Agreement transmitted electronically through DocuSign or PDF shall be deemed an original signature and be binding upon the parties hereto (it being agreed that such electronic signature shall have the same force and effect as an original signature).
//
//
//
//
//
DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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Packet Pg. 209 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)

26. Exhibits. The following exhibits are incorporated by reference into this Agreement as though fully set forth herein.

Exhibit A Scope of Services
Exhibit B Budget
Exhibit C Insurance Requirements

27. Counterparts. This Agreement and all amendments and supplements to it may be executed in counterparts, and all counterparts together shall be construed as one document. Counterparts hereof that are transmitted by facsimile or electronic transmission shall be given identical legal effect as an original.

In witness whereof, the parties have caused this Agreement to be executed the day and year first above written.

ATTEST:
______________________________

DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________

LANE DILG
City Attorney

CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________

RICK COLE
City Manager
ARCADIS Corporation
#VENDOR
By: ________________________________
DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 City Attorney
9/30/2022

DOUGLAS SLOAN
Arcadis U.S., Inc
Senior Vice President
Christine Cotton
10/10/2022
10/10/2022
City Manager
David White
10/14/2022
Denise Anderson-Warren
City Clerk

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Scope of Services
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Detailed Scope of Work
Task 1 Project Management
1A Project Management
Our team is committed to effective project management and collaborative development of the Water and
Sewer Master Plan Updates. Sarina Sriboonlue, our Project Manager will be the main point of contact for communication with the City. She will ensure fulfillment of the Scope of Work, proper scheduling, budget control, quality assurance and quality control (QA/QC) review of work product and
deliverables, invoice preparation, and coordination with City staff.
1B Kick-off and Monthly Progress Meetings
Arcadis will facilitate a project kick-off meeting to review and confirm Scope of Work, schedule, points of contact, Work Plan, data needs, data collection process and logistics.

The kick-off meeting will also involve discussion on length and timeframe of sewer flow monitoring to allow time for immediate mobilization (if necessary).

Arcadis will facilitate monthly progress meetings to keep City staff informed and engaged during the length of the project.

Milestones and key decisions will be discussed during monthly meetings. Sarina will bring the appropriate Task Leaders and key staff relevant to the topics of discussion.
1C Quality Assurance and Quality Control
Arcadis values the importance of quality in every work
product we deliver. We will implement the following quality assurance and quality control process.

Quality Assurance: Arcadis will lay out the best process and approach to take on each task. Our technical advisors will provide guidance and sound judgment for “best”
solutions given their broad involvement nationally. They will be involved from the beginning of the project and attend internal project check-in calls regularly.

Task 1 Objective:
• To provide proper scheduling, budget control,
review of work product and deliverables, invoice
preparation, and coordination with City staff
Task 1 Meetings:
• Kick-off Meeting
• Monthly Progress Meetings
Task 1 Deliverable:
• Work Plan
• Agenda and Minutes for Monthly Progress
Meetings
• Monthly Progress Report with invoice
• Monthly Progress Reports and Invoice
• City Council Presentations
Quality Control: Our subject-specific Quality Control
Reviewers will provide a robust and focused review of key deliverables and remain independent. At the heart of any project success is a well-planned approach executed through team collaboration. Arcadis plans to deliver a successful project using the following procedures in Figure 1.
1D City Council Presentations and Meetings
Arcadis is familiar with providing assistance to water
agencies in California to prepare agency staff for meetings with their City Council (or Board). Our team is ready to develop presentations and meeting materials for the City to create impactful communication tools for City Council meetings. Digital platforms like ESRI Story Maps may also be leveraged to communicate key findings from the master plans to various stakeholders.

Figure 4. Arcadis QA/QC Procedures for the City of Santa Monica’s Master Plan Updates Sarina Sriboonlue is an experienced presenter. In
2021, she prepared presentations for 14 UWMPs and
presented at 9 City Council and Board meetings
both in person and on virtual platforms.

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1A Project Management
1B Kick-off and Monthly Progress Meetings
1C Quality Assurance and Quality Control
1D City Council Presentations and Meetings
2 Data Collection and Review
2A Data Collection and Review
3 Preparation of Domestic Water Master Plan
3A Executive Summary
3B Domestic Water System Description
3C Historical and Current Water Use
3D Future Water Use
3E Current and Future Water Supply
3F Update Domestic Water System Hydraulic Model
3G Domestic Water System Hydraulic Model Calibration and Analysis 3H Water Quality Regulations Analysis
3I Capital Improvement Program Development
3K Domestic Water System Hydraulic Model Training
4 Sewer Main Video Inspection
4A Sewer Main Video Inspection
5 Manhole Flow Monitoring
5A Manhole Flow Monitoring
6 Preparation of Sewer Master Plan
6A Executive Summary
6B Sanitary Sewer System Description
6C Historical and Current Sewage Flow Rate
6D Future Sewage Flow Rate
6E Update Sewer System Hydraulic Model
6F Sewer System Hydraulic Model Calibration and Analysis 6G Capital Improvement Program Development
6H Sewer System Map Preparation
6I Sewer System Hydraulic Model Training
Meeting
Workshop
Task Task Name and Activities Project Timeline
E // 1.5 PROJECT WORK PLAN
Figure 5. Project Schedule
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Task 2 Objective:
• To collect and review relevant background
information
Task 2 Meetings:
• Data Needs Review Meeting (may be combined
with kick-off)
• Data Review and Clarification Meeting (asneeded)
• Visioning Workshop
Task 2 Deliverables:
• Data Request for Domestic Water Master Plan
• Data Request for Sewer Master Plan
Task 2 Data Collection and Review
Arcadis will develop a draft Data Request Log to be
reviewed with the City at the project kick-off meeting (an expansion of Tables 2 and 3). We will discuss availability of the data, quality of data, data collection timeline, and if possible, assign City staff responsible for each data category. Data requests will be made available to organize data needs, data gaps, and track all received data alongside corresponding author/responsible party, date of retrieval, and date of issuance.

Arcadis will assign a dedicated data coordinator who will be our team’s point of contact and liaison to interface with City staff and ensure a smooth data collection process and organized data storage. Arcadis will use City’s SharePoint site for data management and exchange between the City
and our team. This will provide for seamless exchange of information between multiple staff on both sides as well as document retention for all meetings. Arcadis is highly committed to cyber security and will implement strong
security measures throughout the project.

Category Description
GIS Data
Latest water system GIS data (pipes, isolation valves, control valves, pumps, tanks, hydrants, meters, service lines, sampling points, etc.)
Background GIS data (pressure zone boundaries, customer types, service area boundaries, land use, water quality sampling locations, etc.)
Water Production
and Demand Forecasting
Historic annual average, max, min day finished water production data (2011-2021) Plant production records and MWD connection flow records (2015 to present) Customer billing data with total annual usage and water use code for 2021 along with spatial information
Future water demand information (demand forecasting studies, per capita water use, population projections, land use, population density, etc.) Facility and Operational
Information
Information regarding current City flushing programs
Manufacturer pump curves
Pump station controls, set points, and operational information Control valve type, settings, and operational information Facility drawings (tanks, pump stations, PRVs) and associated equipment details (such as tank mixing systems or inlet/outlet configurations)
Table 2: Sample Data Request for Domestic Water Master Plan (Partial) Table 3: Sample Data Request for Sewer Master Plan
Category Description
GIS Data
Latest collection system GIS data (pipes, manholes, pumps, force mains, chambers) Background GIS data (parcels, service area boundaries, land use, flow monitoring locations, etc.)
As-Built and Facility and
Operational Information
As needed, as-built drawings for the collection system, pump stations and force mains Manufacturer pump curves
Pump station controls, set points, and operational information Historic Flow Data
Available flow monitoring data
Available rainfall data
Monitoring Data
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Task 3 Preparation of Domestic Water Master Plan
Task 3 Objectives:
• To update the domestic water system hydraulic
model
• To analyze the water system’s existing and future
levels of service
• To develop a 10-year CIP
• To prepare the Draft and Final Domestic Water
Master Plan
• To provide training to City staff in use of hydraulic model
Task 3 Meeting:
• Demand Model Review Meeting (with Maddaus)
• Calibration Workshop
• Distribution System Evaluation Review Meeting
• CIP Review Meeting
• Draft Water Master Plan Review Meeting
Task 3 Deliverables:
• Calibrated InfoWater Pro model
• Draft Domestic Water Master Plan
• Final Domestic Water Master Plan
• Digital dashboards files and online access to
AGO results
3A. Executive Summary
A full executive summary will be developed following the completion of the master plan that summarizes the project and key findings and recommendations. The document can be used by the City to quickly understand the key points of the study as well as communicating these results to other stakeholders. In parallel, the executive summary will also be converted into an ESRI Story Map. This will be an online and dynamic means to communicate findings of the master plan that can be shared directly with stakeholders, used for presentations with City Council, or shared within public communication platforms.
2022 Domestic Water Master Plan Update
Table of Contents

1. Executive Summary

2. Introduction

3. Domestic Water System Description

4. Water Use

5. Water Supply

6. Hydraulic Model Update and Calibration

7. Domestic Water System Analysis

8. Water Quality Regulations Analysis

9. Capital Improvement Program
Figure 6. Example ESRI Story Maps Showing Recommended Water Capital Improvements DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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3B. Domestic Water System
Description
The domestic water system will be
reviewed to accurately understand
and document all facilities, capacities,
and processes, as well as a developing
complete representation of the existing
domestic water distribution system.

The City’s domestic water system has
four sources entering the distribution
system: two MWD feeder services,
Santa Monica Well 1, and the Arcadia
Water Treatment Plant. Both MWD
connections are 24” diameter and can
maintain a hydraulic grade capable of
direct service to all three pressure zones
within the City’s service area. Typically,
the distribution system demand is
served between 30 - 40% through
these MWD connections, and the rest
is supplied from City owned ground
water wells. Multiple reservoirs are also
connected to the distribution system
including Riviera Reservoir, Mt Olivette
Reservoir, and San Vicente Reservoir. Figure 7. Potable Water System Map from 2020 Urban Water Management Plan 3C. Historical and Current Water Use
The City’s water consumption has dropped in recent
years due largely to conservation efforts by the City
across the customer base. Declines in consumption also
can result in additional water quality challenges due to localized areas of increased water age. Reviewing historical consumption data to identify trends in consumption based on location and customer class will be important for better understanding the future direction of water use. We will work with our partner Maddaus, who is currently looking at water use data as part of the conservation plan, to review finished water production for the entire system, pressure zone flows, and residential, commercial, and industrial customer metered usage. The difference between
production and billed usage will be used to determine
non-revenue water, which will also be broken out for each pressure zone. Minimal non-revenue water has historically been observed by the City (1.6% in 2016 and negative in more recent years – like due to metering inaccuracies), so calculated values will be corroborated with other reports and the City’s experiences to use the best estimate for modeling.

Once base demands are established, demand scaling
factors must be identified to extrapolate demands
allocated to each customer meter location to project
average, maximum daily, and peak hourly system flow
conditions unique to each pressure zone and customer
class. Our deep technical knowledge of modeling, demand forecasting and planning will ensure the results of this task provide realistic and practical factors throughout each hour of the day.

Seasonal, daily and hourly demands vary from
community to community based on variables, such as
climate, climate change, customer types, and areas of
irrigation based on economic factors. It is important that appropriate demand peaking factors be selected so that
water system improvements are not unduly oversized,
thus increasing costs and creating water quality concerns.

Our technical experts will work with the City to review the data to determine appropriate factors to use for each pressure zone while considering the impacts on systemwide peak demands.

Diurnal patterns reflect the varying usage of water
throughout a typical day and are important for
understanding not only the impact of peak demand
conditions on the performance of the distribution system, but also the impact of low demand periods on water
quality, which allows the City to better understand these and simulate improvements to address any challenges.

Representative demand patterns will be developed
for each pressure zone based on flow data and water
balances for each area.

In addition to average, max, and peak demand conditions, maximum day demand plus fire flow (MDD+FF) will
also be developed. One of the primary factors in sizing, operating and designing water distribution infrastructure is meeting specific capacity requirements to provide
adequate fire suppression. Various guidance manuals are relied on to support this, including AWWA M32, AWWA
M17, and NFPA 291, but many systems establish general
required fire flow guidelines depending on the customer type or land use type. Based on our team’s industry
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expertise, and through coordination with the City, the correct MDD+FF demand will be identified for use during model development and system evaluations. This way the most appropriate fire suppression guidelines will be applied when sizing future capital improvements.
3D. Future Water Use
Modeling future demand projections is a critical component of recommending any improvements or changes to a water distribution system. This task will build off the Water Conservation Master Plan currently being developed by Maddaus.

Near term (2025) and far term (2040) planning horizons for future demands will be considered; demand projections under multiple future planning years will assist with prioritizing and sequencing recommended improvements projects for ECWA.

Based on the latest Urban Water Master Plan, demands may see an overall slight increase or relatively flat demand through 2040 due to balances of new developments and conservation efforts. Demand forecasts from this and other studies, along with information directly from the City, will be incorporated into final values by land use and pressure zone. This will also be combined with future development information like the recently adopted 6th Housing Elements.

Future demands will be allocated
in the model and maintained in
a logical scenario and alternative
hierarchy in the modeling
software. Future demands will
be differentiated from existing
demands using different demand
categories, different named
demand patterns (e.g., “20-year
Future Residential Demand
Pattern”), and appropriately
named scenarios, data sets,
and alternatives. The purpose
of careful naming conventions
for future demands is to assist
the various users of the model
in easily differentiating between
existing and future demands in
the model. Whereas existing
modeled demands are based on
detailed water billing information
and geospatial locating of water
customers, sets of assumptions,
estimations, and trend data are
incorporated into future demands.
3E - Current and Future Water Supply
Current and future water supply for the City will be analyzed such that they may be incorporated into the modeling and master planning effort. Based on the 2018 Sustainable Water Master Plan Update & 2020 Urban Water Management Plans, ground water makes up around 65% of the current potable water supply while the rest is imported from MWD connections.

Ground water currently comes from the Charnock, Olympic, Arcadia sub-basins through multiple ground water wells owned by the City. Arcadia Water Treatment Plant treats much of this ground water before discharging into the water distribution system. Limited recycled water is also utilized by the City through the Santa Monica Urban Runoff Recycling Facility; this flow currently makes up around 1% of the total water supply.

In the future, the City wants to increase groundwater utilization and reduce imported water. Groundwater increases are planned through a combination of Olympic well field restoration, groundwater recharging efforts, and Arcadia WTP expansion and enhancements. The City also anticipates an increase in non-potable recycled water use that may also help offset imported water usage. The City desires to have the first direct potable reuse (DPR) application in CA where water from the new AWTF would be distributed to customers, depending on future finalized DPR regulations. The City is also considering brand new water sources including new wells near the airport, and the option to consider desalination in the future; these may be considered and analyzed further in optional Task 7.1.

Figure 8. Suitable Site Inventory from October 2021 showing potential future housing sites DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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3F. Update Domestic Water System Hydraulic Model
Model updates consist of accurate representation
of system infrastructure, applying updated demand
allocation, factors and patterns, and matching model
reactions to changing conditions such as pump starts
and stops to recent SCADA system data. The purpose of
this task is to bring the model up-to-date with current conditions within the system and bring the model to a
level of detail aligned with current industry trends. This will be accomplished by the Arcadis team with a mindset for
future use of the model and allow for easy of long-term model maintenance by the City.

Following a review of the GIS database, any necessary
revisions to model pipes will be performed in collaboration with the City. The current industry trend is for modeled pipes to have a one-to-one relationship with the associated GIS database.

Arcadis has developed multiple tools to allow for a
seamless GIS-model interoperability, as well as ongoing improvements available in the existing built-in tools within InfoWater modeling software. We will develop a clear and concise process to maintain this GIS integration and make sure appropriate updates are passed to the respective
systems. Any tools necessary to do this will be provided to the City for long-term model maintenance.
3G. Domestic Water System Hydraulic Model Calibration and Analysis visualize the calibration results at multiple locations and for multiple scenarios.

2. Similarly, we have developed computer scripts which
directly read the InfoWater database of comparison of
multiple scenarios within the model. This visualization of comparison provides an efficient means to
understand the impact of any changes during
calibration from adjustment to adjustment.

3. We will work closely with City staff during the
calibration process to understand any anomalies and
develop solutions. In consultation with City staff, we
will use a macro and a micro calibration approach for
the model calibration. During workshops and progress
meetings, we will collaboratively develop a set of
criteria for macro and micro calibration. For example,
Figure 9. Examples of model connectivity challenges that need resolved during model updates Examples of quality assurance and adjustments of
horizontal piping assets that are common include:
• Topology, connectivity, disconnected pipes, parallel
pipes, and intersecting pipes
• Nodes in close proximity, disconnected nodes, pipesplit candidates • Hydrants and hydrant laterals (their inclusion,
representation, connectivity, and model attributes)
• Diameter discrepancies and model representation with
facility boundaries
Examples of model updates to vertical assets such as
pumps, tanks, and valves, include the following and any other updates deemed necessary through the model
calibration effort:
• Confirm pump simulations align with the recent pump
test data and perform any necessary updates
• Confirm valve position and settings align with available operational data
• Where possible, headloss curves may be added to
better represent remotely controlled positioning valves • All control valves (such as Pressure Reducing Valves) will be reviewed for correct sizes, configuration, and
settings.

Model calibration is believed by the water industry to be the most technically challenging aspect of modeling (per a survey by the AWWA Engineering Modeling Applications
Committee). We bring a proven approach and unique
tools that will accelerate the model calibration process.

Blending our depth of calibration experience with innovative approaches proposed specifically for this project, we feel our plan offers efficient and effective methods resulting in an exceptional model of the City water distribution system.

Our approach consists of the following calibration tools:

1. Our team has developed computer scripts to directly
read the InfoWater database and bring results into
Microsoft Excel and PowerBI for automated comparison
of calibration data. This, along with calibration SCADA templates developed by our team, will make it easy to
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the criteria could be that pressure at a node is within 4 pounds per square-inch (psi) of the measured data. During macro calibration parameters like pressure zone diurnal curves and demand at a node can be adjusted to match model pressures to field observed data. Alternatively, during micro calibration parameters like pipe roughness factors will be adjusted to match model results to observed data. City staff will be updated and consulted with before and after any major updates.

Available SCADA and hydrant testing data from the City will be utilized for model calibration to represent conditions for at least a 24-hour time period. An option to extend the project to include field data collection (Task 7) is also included which would supplement the City’s available data with additional pressure and hydrant flow data; this would improve data available and thus may improve calibration results. The measure of model calibration is the primary tool to communicate the level of confidence and representativeness of the model computer simulations to the actual system. Common measures define a threshold allowable variation for each measurement or as percentage variance.

However, every system has facilities which are more critical for the model than others. Prior to model calibration, the Arcadis Team will conduct a workshop with City staff to define an innovative measurement of calibration, considering multiple factors such as shape of a curve, difference in actual values, and importance of facilities.

Figure 10. Hydraulic Model Calibration Process Schematic. Documenting the complete process is important to our team so that the City modelers and staff can reference this in the future, and for confidence and buy-in of model calibration and capabilities.

Once the model calibration is complete, we will create necessary scenarios and data sets within the model for existing system conditions, future system conditions/demands, and various system evaluations. Master plans require a number of model scenarios to be developed under a variety of demand conditions. The Arcadis team is highly experienced with creating organized hierarchical structures for dozens (and even hundreds) of model runs. We know and understand the importance of setting scenarios up correctly the first time and making sure that the structure is flexible to accommodate additional scenarios in a logical framework.

To support the City’s management of its water system, Arcadis will identify system performance level of service requirements. These level of service requirements typically consist of acceptable thresholds for pressure, velocity, headloss gradient, tank turnover, water age, and water quality concentrations. Any areas of low system performance as defined by the level of service criteria established for the system will be reviewed with the City to help collaborate on system improvements that will be included in the CIP.

Arcadis also places emphasis on providing an exceptional customer experience for our projects. For this project, in addition to paper maps for results presentation throughout the project, we propose to offer results presentation through interactive online map and Analytic and Collaboration Environment (ACE) dashboards hosted within ESRI’s ArcGIS Online . This will allow the City and Stakeholders the ability to see interactive model results outside of model software, customized to a specific login. While paper maps are a great tool to visualize systemwide model output, the use of these online dashboards with interactive maps allow the user to zoom, select a specific pipe or node and see detailed results.

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This will be used by the project team throughout execution to collaborate and see specific model status and results; these will be available for one month following final project deliverables and can also be transferred to the City for continued use.

Figure 11. Arcadis’s Analytics & Collaboration Environment (ACE). In addition to paper maps, model results throughout the project will be communicated to the City through ACE which allows the City to understand model output through an interactive platform and to select and see model output for any individual asset. 3H. Water Quality Regulations Analysis
Water quality regulatory landscape continue to evolve at the national and state levels. Regulations affecting water systems continue to become more stringent. Arcadis’ water quality experts will assist the City to navigate and stay proactive. There are several key regulatory actions that could impact the City’s operations and maintenance through the planning horizon. Based on our understanding of the City’s system, the ones to focus on are 1,4-dioxane. The City currently treats for 1,4-dioxane and VOCs at Arcadia WTP. A progressive design build project to address 1,4-dioxane is also underway at Arcadia WTP.

Although unlikely to affect the drinking water system, per- and polyfluoroalkyl substances (PFAS) has been detected in the City stormwater and sewer flows feeding SMURRF so potential PFAS related regulations are another to keep track of. As an optional value-added service (see Task 7.4.4), Arcadis proposes to assess the potential for regulatory action under the Clean Water Act (CWA) and other regulations to affect discharges and examine potential alternatives for the management of RO concentrate and/or combined wastewater flows.

For this Task 3H, Arcadis will track the following regulations with the focus on 1,4-dioxane. • Third Six-Year Review
• Fourth Unregulated Contaminant Monitoring Rule (UCMR4) • Fifth Unregulated Contaminant Monitoring Rule (UCMR5) • Lead and Copper Rule Revisions
• Potential Per- and Polyfluoroalkyl Substances (PFAS) related regulations • Hexavalent Chromium (Cr-6)
• 1,4-Dioxane
• Stage 3 M/DBP Rule
• Potential Arsenic Rule (California)
Additional to the above regulations, Arcadis will work with the City to identify other water quality related issues that may be of operational concerns such as nitrification. Our team will identify improvements that will be required to meet water quality regulations or solve water quality issues, and provide estimated capital costs and annual O&M.

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3I - Capital Improvement Program
Development
Any areas of low system performance as defined by the level of service criteria established for the system will be reviewed and improvements identified to bring those areas into desired performance. Various alternatives will be reviewed to identify the optimal improvements considering capital and operations impacts. All recommended improvements will be discussed in detail with the City.

The ultimate deliverable of a master plan project is a
concise, defensible, economical and implementable Capital Improvement Program (CIP). The CIP will include identified hydraulic and other improvements and incorporate other
projects identified by the City. Arcadis will work with the City to develop a prioritized CIP with a reasonable payback period.

Planning level capital costs will be developed for all identified projects using recent bid tabs, project budgets and contractor costs to calculate unit costs for replacement or rehabilitation.

If the information is not available, Arcadis will develop unit costs based on experience with similar projects in California and/ or manufacturer’s cost opinions.
3J. Domestic Water System Hydraulic Model
Training
Water distribution system analysis has grown increasingly complex as both hardware and software functionality has allowed operators, engineers and utility manager to ask new and different questions. Arcadis regularly performs training on distribution system theory, software use,
model functionality, system analysis, and model
maintenance.

Training of the City’s staff on the model will be critical for its ongoing use. This task will include preparation of training materials, a modeling manual, three full-day
hands-on training sessions (24-hours) on InfoWater
Software and the City’s model use for up to 6 City staff. A custom training agenda will be developed and provided
for input and review by the City prior to development of the training content. Training provided by Arcadis includes a variety of instructor-led presentations, hands-on model use via exercises, review of training documentation and manuals, and question and answer sessions.

Task 4 Sewer Main Video Inspection
The City desires to perform a closed-circuit television (CCTV) inspection of approximately 2,000 ft of sewer pipes to support the Sewer Master Plan.

Arcadis will contract with National Plant Services, Inc. (NPS) to perform the CCTV inspection. The intent is to inspect the pipe using CCTV equipment to examine and record the internal condition of the pipe. A camera will be driven or pulled through each section of pipe, and the operator will stop the camera to observe at any abnormality or defect spotted as well as note laterals and waterline marks. Each lateral, defect, or other abnormality will be classified and documented per NASSCO PACP standards.

NPS owns and operates fifteen (15) CCTV Inspection vehicles.

Each truck is equipped with two (2) cameras and repair parts.

NPS will use a data capture software, and use NASSCO PACP coding when performing inspections. All cameras used will be able to pan 360 degrees of the pipe and have a minimum resolution of 720 x 480. Cameras will have auto focus and zoom as well as sufficient lighting. National Plant Services will notify the City and Arcadis whenever the camera will not pass or finds an imminent pipe failure.

Our Quality Control team will take the maps provided the by Arcadis and develop an inspection schedule with milestones that ensure the City timeline is met. Data will be compiled and reviewed by our QA/QC team in the office on a weekly basis. They will make sure that the video is captured in the correct format, that all the defects are properly noted per NASSCO PACP standards, that the overlays display the correct information, and that a quality product is delivered. Any inspections that do not pass our Quality Control standards will be re-inspected at our cost.

After setting up traffic control, the area around the manhole will be checked with a gas monitor to assure there are not Task 4 Objective:
• To conduct CCTV inspection of sewer pipes as
necessary to support the Sewer Master Plan
Task 4 Meeting:
• Pre-inspection Meeting
• CCTV Results Review Meeting
Task 4 Deliverables:
• Summary of CCTV Results Memo – The consultant
to submit a report showing the structural and
maintenance deficiencies for each pipe including
the location, type and PACP rating. The consultant
shall also provide videos for each pipe as an
appendix.
toxic fumes present. If the manhole was sealed prior to opening, it will be resealed when it is closed. The inspection will begin at the uppermost manhole of the segment to be recorded.

The camera will be inserted into the line and the required information will be input into the software with the appropriate overlay. The camera will travel down the line at a rate no greater than 30 feet per minute. Defects, laterals, etc. will be noted per PACP guidelines. The daily footage and locations can be relayed to the City’s field manager daily or as frequently as desired.

The Quality Control Department will then gather all the data and merge into one database. This database along with corresponding videos, pictures, and log sheets will be submitted.

Along with the data, a summary will be provided using log sheets detailing the inspection. Each line segment will be represented along with the footages of defects, laterals, etc.

An Excel sheet will be provided that has the line segments with their ‘Quickscore’ rating and can be sorted to show all the ‘5’s, ‘4’s, etc. This will assist the City with laying out future CIP projects and determining immediate needs.

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Task 5 Manhole Flow Monitoring
The reliability of a sewer model is fundamentally dependent on the quality of data applied to its calibration. To streamline the program and provide cost-efficiency, we will assist the City in optimizing the flow monitoring program to maximize its benefit and identify monitoring locations most suitable for model calibration. Past flow monitoring locations will be discussed with the City to determine if these sites are suitable for the proposed monitoring effort. By utilizing past locations, comparisons can be made directly as to the impact of growth and/or conservation efforts.

Arcadis, in collaboration with V&A, will provide temporary sewer flow monitoring services at 20 monitoring locations for a minimum of 14 days. The flow monitoring program will be conducted concurrently with rainfall monitoring at two (2) locations. Depth and velocity data as well as rainfall data will be recorded at 5-minute intervals. Accurate and reproducible flow metering data are critical to all subsequent evaluations and form the basis for refining the model calibration.

The City has indicated that 20 sites are to be flow monitored, and Arcadis will collaborate with the City to confirm the site selections. The traditional criteria for flow monitoring locations include:
• Past monitoring sites (pros and cons of each site)
• Critical locations in the sewer system
• Isolate a specific land use or area of interest where possible
• Has no drop connections, backwater conditions, and
hydraulic jumps
• Easy to access and avoids high-risk traffic locations • Avoids redundancy with permanent flow monitoring
locations
Planning and preparing for data collection is equally
important as collecting the information. This task will include a flow and rainfall monitoring data collection plan laying the foundation for all aspects of field data collection activities.

The data collection plan will formalize the flow and rainfall monitoring for the overall collection system so that an optimized level of monitoring data is available. The plan will outline procedures for evaluating the monitoring data and qualifying if enough suitable data has been collected for model calibration purposes.

Task 5 Objective:
• To conduct sewer flow monitoring to obtain field
data for hydraulic model calibration.

Task 5 Meetings:
• Flow Monitoring Locations Selection Meeting
• Flow Monitoring Results Review Meeting
Task 5 Deliverables:
• As an appendix to the Sewer Master Plan,
the flow monitoring and rainfall effort will
be documented. The appendix will include a
description of each site, the data quality review
findings and a database containing the flow and
rainfall data.

Arcadis’ proven approach to reviewing flow data on a regular basis will be utilized to ensure quality data is collected and to flag any suspect data for prompt field investigation and correction. Data will be analyzed to confirm flow rates are reasonable compared to the water consumption data and that the depth and velocity data responds reasonably to rainfall data. Using Arcadis’ rainfall analysis tool, the captured rainfall events will quickly be processed to identify the magnitude of each storm and to evaluate the spatial variability as the storm event moves across the City. These tools and this approach to reviewing data and proactively identifying suspect readings will increase the City’s confidence in the calibrated model. At the conclusion of the master plan study, the flow monitoring effort will be summarized in the report and the data will be provided to the City.

Figure 12. Planning drives flow metering data quality
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Task 6 Preparation of Sewer Master Plan
6A. Executive Summary
Interpreting the recommendations and findings in the
Sewer Master Plan is critical for the City to ensure long term growth needs are met. Recognizing that the City’s
leadership and stakeholders need to be able to effectively and efficiently understand the Master Plan, Arcadis
proposes to deliver tools that are accessible and convey the impacts of the various Master Plan components. The
executive summary document and ESRI Story Maps with
dynamic results will be developed similar to those found in the Water Master Plan (Task 3).
6B. Sanitary Sewer System Description
The City’s sanitary sewer system is tributary to the Coastal Interceptor Sewer (CIS) which discharges to the City of Los Angeles’ Hyperion Wastewater Treatment Plant (HTP).

Flow is monitored at two, permanent metering stations
at the upstream (LA-1) and downstream end (SM-1) of the City’s connections to the CIS. Within the City, there are approximately 150 miles of sewers (both gravity and force mains) and over 2,800 manholes. The sewers range in size from 4 to 70 inches and consist of primarily vitrified clay pipe (VCP). The Moss Avenue Pump Station (MAPS) has a
capacity of 26 MGD and moves flow along the CIS.

The current sanitary sewer system configuration will be reviewed and updated to reflect system improvements
since the 2017 Sanitary Sewer System Master Plan
(developed by HDR). The operation of the MAPS will
also be confirmed to ensure the pumping scheme and
capacities are represented in the model.
6C. Historical and Current Sewage Flow Rate
Arcadis will use flow monitoring data (Task 5), available historic data, and data from the three monitoring stations to estimate dry weather flow by using EPA Sanitary Sewer Overflow Analysis and Planning (SSOAP) toolbox. The
estimated dry weather comprises base wastewater flow
Task 6 Objective:
• To update the City’s sewer flow generation rate
and hydraulic model
• To evaluate the sewer system’s capacity and
deficiencies
• To develop a new 10-year CIP
• To prepare the Draft and Final Sewer Master Plan
• To provide training to City staff in use of hydraulic model
Task 6 Meeting:
• Sewer System Evaluation Review Meeting
• CIP Input Meeting
• CIP Review Meeting
• Draft Sewer Master Plan Review Meeting
Task 6 Deliverables:
• Calibrated InfoSewer Pro model
• Draft Sewer Master Plan
• Final Sewer Master Plan
• Digital dashboards files and online access to
AGO results
2022 Domestic Water Master Plan Update
Table of Contents

1. Executive Summary

2. Introduction

3. Sanitary Sewer System Description

4. Flow Monitoring and Sewage Flow Rate

5. Sewer Main Inspection

6. Hydraulic Model Update and Calibration

7. Sanitary Sewer System Analysis

8. Capital Improvement Program
(BWF) with weekday and weekend diurnal patterns and
groundwater infiltration (GWI). The Average Dry Weather Flow (ADWF) and Peak Dry Weather flows (PDWF) will
be calculated for each flow monitor. The estimated dry
weather flow components will then be distributed to the parcels based on water consumption data in collaboration with Task 3. Flow from each parcel will then be allocated to the manhole closest to the parcel centrode. Care will be taken to evaluate BWF rates are reasonable given the population and sources of flow, and the GWI components
will be compared to industry standards to flag suspect
sources and data. If rainfall events occur during the flow monitoring period, the flow data will be decomposed to
identify the Rainfall Derived Inflow and Infiltration (RDII) component. Understanding the RDII will allow for the
peak flows to be extrapolated to Peak Wet Weather Flow
(PWWF) to represent the influence of wet weather. If the current flow monitoring effort does not capture any wet weather events, historical rainfall from past monitoring efforts will be used in conjunction with data from past monitors or the City’s permanent monitoring stations.

The peaking factors will also be compared with factors used by neighboring and similar sized systems. The estimated peaking factors will be applied to each sewershed in
addition to the dry weather flows in the model.
6D. Future Sewage Flow Rate
Although the City’s service area is fairly built out, the potential for additional growth along with continued
water conservations efforts will impact future flow rates.

A population based approach to flow development is
appropriate because of the following:
• Requires fewer flow meters than land use approach
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• Supports future projects using per capita flow to
estimate future flows for development, plans, or designs.

Arcadis will use the City’s planning data (e.g. redevelopment) along with population projections to estimate future flows within the service area for both
the near term (2025) and long term (2040) horizons. The projected water demands from the service area will also be used to truth check future wastewater flow from the
service area. ADWF, PDWF and PWWF will be developed
for each sewershed for both planning horizons.
6E. Update Sewer System Hydraulic Model
Arcadis proposes to use the City’s GIS data supplemented by record drawings to incorporate recent sewer
improvement projects into the existing InfoSewer model.

The data will also be processed using Arcadis’ Data Profiler tool to flag missing or suspect attributes (such as missing diameters or incompatible inverts). The model will include all major trunk sewers and tributary sewers (6-inches
and larger) owned by the City. Special attention will be given to confirming the configuration of the MAPS in the model, as well as the two monitoring stations. Ensuring these components are not only properly constructed in
the model but also that the operating rules are simulated correctly will drive the confidence in the model’s ability to mimic flow rates.
6F. Sewer System Hydraulic Model Calibration
and Analysis
In keeping with EPA guidance, Arcadis’ approach relies
primarily on graphical “goodness of fit” comparisons of model and monitored data to assess model calibration.

In addition, we provide suggested quantitative figures
for assessing model calibration. Close collaboration with the City’s Operations staff is essential to our approach to model calibration. Calibration will be comprised of dry and wet weather calibration.

The flow data will be loaded into the models and
simulation will be performed for the period in which flows are monitored. The model or simulated results will be
compared to the observed flow monitoring data.

E // 1.5 PROJECT WORK PLAN
Dry Weather Calibration
At the temporary monitoring locations and three
permanent monitoring, the model will be calibrated to dry weather flows, including weekend and weekday diurnal
patterns and base ground water. Arcadis will:
• Verify that the model is routing dry weather flows
correctly. Review system for possible connectivity
errors.
• Compare measured and modeled flow depths
adjusting Manning’s “n” as needed, or identifying the
cause of discrepancies.

Wet Weather Calibration
Wet weather calibration will depend on the storms that
occur during flow monitoring. If storms are captured during the flow monitoring, wet weather calibration will consist of:
• Storm events at the installed flow meters on a single event basis.
• Adjusting parameters to simulate the rainfall-induced flow response of the system for each storm event.
• Adjusting hydrologic parameters as needed to
generate volume and peak flow.
• Comparing peak flow, total volume and surcharge
depth to develop a robust planning tool for future flow projections and system analyses.

If no significant rain events are captured during the flow monitoring period, wet weather calibration will not be
performed. Peaking factors will be used for capacity
analysis after validation from the permanent flow
monitoring data.
6G. Capital Improvement Program
Development
The development of a feasible and affordable Capital
Improvement Program drives the City’s ability to
proactively manage future growth and the impacts of
changes in the sewer system’s need to convey flow. To
achieve this, the Level of Service (LOS) goals and preferred future projects must be identified.

Level of Service Goals
Level of Service (LOS) goals are necessary to define
acceptable conditions for the City under specified
situations. The acceptability may change based on location, size of pipe, and weather conditions. Arcadis will work with the City to either establish or review existing LOS criteria that will be used to trigger recommended improvements.

Capacity Assessment or Analysis of System Deficiencies
Once the LOS goals are established, the calibrated model will be used to evaluate the collection system’s response during dry and wet weather events for both existing
conditions, 2025 and 2040 conditions.

The following dynamic scenarios will be created for
As the City has an existing sewer
model, we anticipate the physical
network is well developed and
validated. The fee estimate only
reflects the effort to incorporate
recent sewer projects as scoped. Any
hydraulic conflicts in the existing
model may result in additional effort
and will be discussed with the City.

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• Average Dry Weather Flows
• Peak Dry Weather Flows
• Peak Wet Weather Flows
The recommended CIP and the resulting master plan will
provide a defensible and feasible pathway for the City to implement over the next 20 years. Understanding that
cost is a significant driver in the CIP, Arcadis will use recent bid tabs, regional costing tools and manufacturer’s cost opinions to develop costs for each project. Prioritization of each project will be aligned with the City’s goals and potential Water system projects. The CIP will include
identified hydraulic and other improvements and
incorporate other projects identified by the City. The
ultimate goal is to develop a unified CIP that includes a holistic approach to manage the City’s water and sewer
systems.
6H. Sewer System Map Preparation
The sewer system evaluation maps and dashboards using
the ArcGIS Online and Arcadis’ ACE platform will also be utilized similar to the Domestic Water Master Plan (Task 3). Sewer model results with interactive maps will allow the City and Stakeholders the ability to see results outside of model software and will support collaboration of the capital improvement program with the entire project team. 6I. Sewer System Hydraulic Model Training
Arcadis intends to help the City become familiar with the hydraulic models from the vetting process onward and
help build its understanding of the software as the project develops. Our goal is for the City’s staff to have a comfort level before the hand off occurs. Arcadis will advise the City of any hardware, software, or licensing requirements necessary to efficiently use the model for future system analysis.

While in-person training sessions are preferred as the
trainer can better read the room and provide more
efficient coaching and support, Arcadis is prepared to
provide virtual training, in lieu of or in addition to the inperson training. We have training materials ready-to-go for Innovyze software and others that can be tailored to the City’s specific requirements. The training will cover sanitary sewer system theory, software use, model
functionality, system analysis, and model maintenance.

The three-day training will include a variety of instructorled presentations, hands-on model use exercises, review or training documentation and manuals, and Q&A sessions.

As an alternative, Arcadis will offer the option of “learn as we go” training to allow the City’s staff to be trained as each step in the modeling task is completed. This
approach distributes the training across the duration of the project and allows the trainees to learn in more frequent, but shorter sessions. We have successfully used both
approaches and will work with the City to determine the ideal training method for their staff.

Arcadis will develop a Model Reference Manual to
identify details of the model facilities, controls, and model assumptions for each model provided. The manual will also address maintenance by identifying components, such as
defining triggers for updates, who performs the updates, and specific process for performing the updates.

Arcadis can also assist the City to coordinate the purchase of new model software packages.

E // 1.5 PROJECT WORK PLAN
Task 7 Optional Services
Task 7 describes optional value-added services that the Arcadis team is ready to provide to the City.

These include the following tasks:
; Task 7.1 – Alternatives Development
; Task 7.2 – Supplemental CCTV Inspection
; Task 7.3 – Supplement Sewer Flow Monitoring
; Task 7.4 – Value Added Services
ο Task 7.4.1 – Field Data Collection
ο Task 7.4.2 – Risk-based Domestic Water Master Plan
ο Task 7.4.3 – Risk-based Sanitary Sewer Master Plan
ο Task 7.4.4 – Concentrate (Brine) Evaluation
ο Task 7.4.5 – Advanced Metering Infrastructure (AMI) Technical Assistance DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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10538908 City of Santa Monica // 2022 Domestic Water & Sanitary Sewer Master Plan Updates // 38

TASK BENEFITS TO CITY ARCADIS APPROACH PROVEN TOOLS TASK DELIVERABLES Task 7.1
Alternatives
Development
Examine new supply sources
Incorporate City needs and
experience with modeling analysis
through collaboration
Alternative analysis results such that
City can make informed decision
making
Develop modeling approach, inputs, and characteristics (e.g. new WTP pumps)
Run simulations and compare to baseline results
(existing and future conditions)
Identify refinements to operation or additional physical infrastructure needs to achieve level of service goals
Summarize and compare model results for all
alternatives or options
Develop costs, energy analysis, and final comparisons of alternatives
Scenario comparison tools for
model results
Evaluation templates for
ranking and comparing
alternatives
Cost, flow, and energy results
Comparison of identified
alternatives
Incorporation to CIP (as
appropriate)
Task 7.2
Supplemental
CCTV Inspection
City obtains additional field
information related to structural
deficiencies and maintenance needs
to inform Sewer CIP development
Confirm drivers for defining additional inspection
needs
Identify additional areas to be inspected during the
kick-off meeting to increase efficiency and reduce
mobilization costs
CCTV inspection technology Summary of CCTV Results
memo
Task 7.3 –
Supplemental
Sewer Flow
Monitoring
City obtains addition representative
flow data to confirm trends
Extend sewer flow monitoring for 10 locations (or
more) for a minimum of 14 days
Coordinate with City to consider decision making
factors such as rainfall, month of the year, cost and
duration
Dashboard to review collected
data and confirm data quality
Rainfall processing tool for
classifying events
Decision making based on key
factors
Flow monitoring data to be
included in database (in Task 5)
Task 7.4 – Value Added Services

7.4.1 - Field Data
Collection
Additional data and information from
domestic water distribution system
Supplements City data to improve
calibration and model representation
Field data collection plan
Pressure survey and hydrant flow testing in the
distribution system
Process and incorporate results into calibration
(additional calibration data points and refined pipe
roughness values)
ArcGIS Online for planning and
tracking field efforts
In-house pressure recorder
equipment
PowerBI Dashboards for data
processing and calibration
Data to be included in
database (in Task 3)
Table 4: Optional Value-Added Services
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TASK BENEFITS TO CITY ARCADIS APPROACH PROVEN TOOLS TASK DELIVERABLES

7.4.2 - Risk-based
Domestic Water
Master Plan
City has a better-informed Water CIP
that incorporates Asset Management
Elements
Results from risk assessment and
modeling can be incorporated into
asset management programs
Desk-top condition assessment of horizontal assets
Likelihood of failure and consequence of failure
incorporated into risk score for each asset
Incorporate risk assessments to develop informed CIP
Machine learning supported
condition assessment and pipe
failure prediction tool
Custom Rehab and
Replacement Software
Results in Power BI and
incorporation in asset
management programs
Enhanced CIP and Water
Master Plan to capture
desktop condition
assessment and risk analysis
methodologies and findings

7.4.3 - Risk-based
Sewer Master Plan
City has a better-informed Sewer CIP
that incorporates Asset Management
Elements
Results from risk assessment and
modeling can be incorporated into
asset management programs
Desk-top condition assessment of horizontal assets
Likelihood of failure and consequence of failure
incorporated into risk score for each asset
Incorporate risk assessments to develop informed CIP
Machine learning supported
condition assessment and pipe
failure prediction tool
Custom Rehab and
Replacement Software
Results in Power BI and
incorporation in asset
management programs
Enhanced CIP and Sewer
Master Plan to capture
desktop condition
assessment and risk analysis
methodologies and findings

7.4.4 – Concentrate
(Brine) Evaluation
Support comprehensive planning
Understand impacts of additional
brine (quantity and quality of
concentrate flows and their influence
on collected wastewater)
Characterize projected changes to the City’s sewer
flow (quality and quantity)
Assess potential for impact on City’s discharge permits and/or agreements with LASAN
Assess the potential for regulatory action concerning PFAS
Examine potential alternatives for management of all RO concentrate steams and/or combined wastewater flows
RO modeling software to
assess the impact of changing
water quality over time
(e.g., increased salinity) on
concentrate streams
Technical Memorandum
capturing evaluation
methodology and findings

7.4.5 - AMI
Technical
Assistance
Owner’s agent will streamline City’s
AMI implementation efforts and
reduce overall project risks.
Help the City meet its goals to
improve meter reading efficiency,
move to monthly billing, engage
customers, validate these efforts, and
minimize water loss
Provide Owner’s Agent role to assist City with
various technical services, such as contractor
selection/contract negotiations; program and project
management; public outreach and communication;
meter and endpoint installation QC; change
management; data analytics and business visualization
MS Project (for scheduling)
MS SharePoint (for project
document management)
Power BI dashboard (for data
visualization and endpoint
acceptance/QC)
BlueWorks (for business
process mapping)
Deliverables will be
dependent on technical
services provided by Arcadis
to the City.

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Arcadis regularly implements a phased evaluation
approach with stakeholder engagement throughout
the process so that relevant potential alternatives are considered, the evaluation criteria and criteria weighting are well-defined and are supported by all stakeholders. The evaluations will be based on hydraulic simulations (for both water and sewer as necessary) to evaluate if any additional infrastructure is necessary, such as transmission mains, tank mixing systems, and impacts to any pump operations and energy. Workshops will be conducted with the City
and stakeholders led by our team of technical experts
to discuss and summarize the criteria and weighting,
identification of all potential alternatives and screening to feasible alternatives for further evaluation and selection.

While final alternatives will be
determined based on discussions
with the City, Task 7.1 currently plans
to evaluate three water treatment
scenarios. Arcadis will collaborate with
the City team to further develop the
water treatment scenarios that could
include:

1. New groundwater treatment plant
at the Santa Monica Airport

2. Seawater desalination facility that
utilizes existing, permitted seawater
extraction wells, and a new
desalinization treatment facility

3. Integration of new potable reuse
supplies from regional partners (e.g.,
LADWP Operation Next treated
water augmentation at the airport
and/or MWDSC Regional Recycled
Water Program)
An evaluation matrix will summarize all
options, criteria and weighting so that it
is transparent how the selection for the
optimal alternative was made, and the
decision tool will be a dynamic Microsoft
Excel-based tool that will allow the City
to modify weightings should conditions
change in the future without having to
purchase and learn new software. Our
team of technical experts understands
E // 1.5 PROJECT WORK PLAN
the likelihood of unintended consequences as well. We will provide input to consider unintended consequences as a
result of distribution system changes.

We understand that often the best option is a
combination of improvements that together make up a
wining alternative (for example, combining the new water treatment plant at the airport with transmission main
improvements that support changes in water conveyance).

This matrix will be used to identify which combined set of options is the best alternative for the City moving
forward in order to achieve regulatory acceptance while also providing the most cost-effective, timely and efficient means to do so.

Task 7.2 – Supplemental CCTV Inspection
Additional CCTV Inspection locations will be identified based on City input and/or on review of the existing system information in GIS. Ideally additional inspections should be identified during the kickoff meeting to minimize the mobilization efforts of the CCTV subconsultant. The CCTV inspections will follow the procedures and deliverables outlined in Task 4.
- Only high-level analysis for Scenario 3
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Task 7.3 – Supplemental Sewer Flow Monitoring
The scoped two-week flow monitoring program in Task 5 may not capture enough dry weather flow data or any significant rainfall events to support model calibration. This supplemental task allows the City to extend the flow monitoring period in two week increments at a minimum of 10 sites. A longer sewer flow monitoring program presents a greater opportunity to capture multiple rainfall events and will increase confidence in the development of ADWF and PDWF values. During the initial siting discussions in Task 5, the City and Arcadis will identify the 5 highest priority sites (of the 20 sites) should the supplement sewer flow monitoring task be authorized. If, after reviewing the initial two weeks of data, the City determines that the supplemental sewer flow monitoring should be conducted at new sites, Arcadis will work with the City to identify ideal sites. As done in Task 5, the supplemental flow monitoring data will be reviewed and utilized to support the modeling in Task 6.

Task 7.4 – Value Added Services
The City is interested in additional services that add value beyond the base scope, but will further support and enhance the domestic water and sewer master plans. The following subtasks are described further in detail that also highlight their benefits to the City:
; 7.4.1 - Field Data Collection
; 7.4.2 - Risk-based Domestic Water Master Plan
; 7.4.3 - Risk-based Sewer Master Plan
; 7.4.4 - Concentrate (Brine) Evaluation
; 7.4.5 - AMI Technical Assistance

7.4.1 Field Data Collection
The domestic water model will be calibrated to verify hydraulic representations are accurate before using it for any analysis or decision-making during Task 3. However, depending on the level of accuracy required for informed decision making, and the amount of distribution system data available, an optional field data collection task should also be considered to support calibration efforts.

The Arcadis team consisting of water distribution system experts with backgrounds in distribution operations, planning and engineering understand the importance of accurate and reliable field data for calibration of hydraulic and water quality models. Arcadis regularly performs and trains utility personnel on proper hydrant operation, performing hydrant flushing and flow testing, performing pressure and flow monitoring, and proper sampling for water quality measurement.

A field data collection plan will be developed and reviewed by all necessary stakeholders to incorporate feedback for an effective and accurate field data collection effort. Based on our understanding of the City’s water distribution system, we propose the following efforts for field data collection to support model calibration:
Pressure survey:
ο Up to 10 temporary hydrant pressure recorders (Trimble HPR-31) installed for a period of 1 week during Summer 2022 with security covers and a common keyed lock with keys provided to the City. ο Arcadis owns and maintains a fleet of over 120 hydrant pressure recorders, so additional recorders or additional duration can be provided at an additional project cost if needed. Hydrant Flow Testing:
ο A quantity of up to 10 hydrant fire flow tests will be performed throughout the City ο Select locations may also be identified for pipe roughness (Hazen-Williams C-factor) flow tests concurrent with fire flow testing locations. These will be located strategically so that this test is performed simply with the addition of another pressure recorder to the fire flow test.

A four-phase workflow will be implemented to ensure the correct data (quantity and location) is collected, the correct procedure is executed, and the appropriate documentation is recorded and communicated. The workflow consists of: Identify, Prepare, Execute and Record. The Identify phase will implement a scientific approach to selecting the correct locations for sample collection and measurement and the Prepare phase will well-equip the field teams for understanding specific location details. The Execute phase will consist of Arcadis experts supported by City operators performing the testing. In the Record phase specific information regarding the test, equipment, and location will be collected using mobile tools. The Arcadis Team will closely coordinate with the City to develop a proposed field data collection plan for calibration which will be submitted for approval by the City.

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Proper data collection is critical to successful model calibration, and our team brings industry-leading subject matter expert in hydrant flow testing, including our task lead Ben Chenevey. Mr. Chenevey has performed water distribution system testing at nearly 400 different locations across the nation and regularly trains field crews, utilities, federal agencies, and other consultants in proper flow testing.

Key considerations include test placement, equipment accuracy, and confirming a sufficient decrease from static to residual pressure for the test to be considered valid. Our team uses dashboards and analytics developed by performing hundreds of flow tests across the US and globally to understand test and data validity. In the photo here, two ports on a single hydrant were opened to achieve sufficient pressure drop. This is important in selecting proper test locations as well, so that good quality data can be collected for model calibration, while also considering and minimizing the amount of non-revenue water that is flowed out of the system for model calibration.

7.4.2 Risk-based Domestic Water Master Plan
Effective asset management is a critical component of a water master plans. Asset management provides the risk-based framework by which rehab & replacement (R&R) and growth projects are prioritized, and capital and operations budgets are developed and managed. Arcadis is a national leader in asset management and assists our clients in developing asset management programs to meet long-term customer service level objectives and develop risk-based prioritization and funding programs. It is anticipated that this optional task will use a structured asset management framework to complete a desktop condition assessment and risk-based prioritization of projects to ultimately feed into the domestic water CIP and master plan developed in the main scope (Task 3). Arcadis is a national leader in asset management with the skills to assist our clients in developing ISO 55000 compliant asset management programs and applying IIMM standards to meet their financial, sustainability, reliability, and level of service goals. Our asset management service offerings include strategy development, business planning, infrastructure condition assessment and capital and O&M planning. Our Arcadis staff lead and serve on AWWA and WRF Asset Management Committees at the National and Local Levels. We have recently contributed to AWWA Manual M77 Condition Assessment of Water Mains and will bring that experience on desktop risk assessment to this project.

For the desktop pipeline condition assessment, the Arcadis team has a proven approach and existing Renewal and Replacement Planning System (RRPS) tool that can be leveraged to complete the assessment as well as support the overall risk analysis process for all domestic water system pipeline assets. For the pipelines, the approach begins with an analysis of age, materials, diameters and past break history to understand potential factors causing failures such as corrosive soils, high groundwater tables, pressure surges, etc. Cohorts, pipelines with similar behavior will be established and deterioration curves generated based on estimated useful life per cohort. capacity and other service level failures can be integrated into the analysis through GIS. A demo of the Arcadis RRPS tool as well as an overview of the approach will be discussed during the kickoff meeting, and City input will be incorporated into the final methodology.

Features of the RRPS Decision Support Tool
RRPS Function Description
Asset Inventory Accepts full asset inventory from GIS and CMMS with asset ID and attribute information.

Effective Useful Life Assigns EUL based on asset class with an unlimited number of classes and creates deterioration curves. Data tables have reference EULs from previous projects.

Condition Assessment Follows full IIMM best practices for physical and performance scoring using a 1-5 rating and customized category weighting.

Consequence of Failure Also follows IIM best practices, including triple bottom line consequence of failure evaluation and redundancy allowances if desired.

Cost Estimating Follows AACE Level 5 guidance
Rehabilitation vs Replace Considers rehabilitate versus replace based on risk, condition, location and EUL.

Project Definitions Assets are assigned to projects following a facility hierarchy, geography or programmatically by asset type, cost and risk.

CIP Scenarios Calculates system wide metrics for condition, risk and annual cost based on service level goals, set investment amounts or both.

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The Arcadis RRPS tool will be configured to evaluate the condition of the pipelines through a desktop analysis
leveraging the pipe attribute information available in
GIS, the past failure history from Cityworks or other files, interviews with knowledgeable staff and applying any
established service levels or industry standard decay
curves to determine what year replacement is required
to address physical condition. The outcomes from
hydraulic modeling will be incorporated in addition to staff interviews to score the other failure modes for the pipeline assets.

In addition to the likelihood of failure determined by
the desktop condition assessment, risk considers the
criticality or consequence of failure and the availability of redundancy to mitigate failure impacts. The risk scores normalize the evaluation and provide for an “apples
to-apples” comparison to prioritize projects for assets of different types and functions. The criticality criteria will be developed for the pipeline assets following the triple bottom line principal, which incorporates the economic, social and environmental impacts of a failure. Arcadis will provide examples of consequence scoring from similar
planning projects, including California utilities, to assist the City in developing the optimum scoring approach. Applying the scoring standards developed through collaboration
with the City, the Arcadis team will work to score asset criticality and risk. It is anticipated that all pipeline assets will be scored using GIS queries; the RRPS tool accepts input from this process and will calculate the overall risk score considering redundancy.

Based upon the pipeline asset condition and risk score
results, the domestic water master plan (Task 3) will be expanded with additional logical projects that are created and evaluated using the RRPS tool. For pipeline assets, the pipelines will be grouped by risk score, replacement year, and geography to identify specific pipes requiring replacement due to growth and condition. A workshop
will be held with the City to review the major alternatives evaluated for pipelines to review annual funding needs
for various service level scenarios to select the best fit for the City balancing funding, condition, and risk objectives.

The RRPS tool will be used to prepare the scenarios and for review with the City. Comments from the City will be incorporated into the final alternatives selections. Not only will these risk-based results and capital improvements
be incorporated into a more complete domestic water
master plan, but they can also subsequently be used
for asset management program work in the future.

7.4.3 Risk-based Sewer Master Plan
Effective asset management is also a critical component of a sewer master plans. Asset management provides the
risk-based framework by which rehab & replacement and
growth projects are prioritized, and capital and operations budgets are developed and managed. It is anticipated that this optional task will use a structured asset management framework to complete a desktop condition assessment
and risk-based prioritization of projects to ultimately feed into the sewer CIP and master plan developed in the main scope (Task 6). The same approach detailed in Optional
Task 7.4.2 (Risk-based Domestic Water Master Plan) will be followed with the sewer system to develop risk evaluations of all sewer mains.

For this desktop sewer main condition assessment, the
Arcadis team has a proven approach and existing Renewal and Replacement Planning System (RRPS) tool that can be leveraged to complete the assessment as well as support the overall risk analysis process for all sewer system
pipeline assets. Based upon the sewer main asset condition and risk score results, the sewer master plan (Task 6) will be expanded with additional logical projects that are
created and evaluated using the RRPS tool. Not only will these risk-based results and capital improvements
be incorporated into a more complete sewer master
plan, but they can also subsequently be used for asset
management program work in the future.

7.4.4 Concentrate (Brine) Evaluation
As a component of the City’s multifaceted effort to
become water-independent, it is expanding the production of water resources via potable reuse and brackish
groundwater desalination, both of which utilize reverse osmosis (RO) and generate a concentrate residuals stream.

The new RO systems at the SMURRF and AWTF will add
concentrate discharge flows to the sewer system, as will the expansion of the Arcadia WTP. However, because the
SMURRF treats both stormwater and coastal aquifer flows, while the AWTF purifies recycled wastewater – all with
concentrate water quality disparate from each other and the Arcadia WTP concentrate – these new RO systems will change the quality of the blended wastewater supplies.

Moreover, the additional concentrate from all three RO
systems will increase the percent contribution of more
saline supplies comprising the City’s wastewater, likewise altering the water quality. The additional concentrate flow will be somewhat moderated by the incorporation of Flow Reversal RO technology at the Arcadia facility to increase recovery, although the higher recovery will also intensify the concentrate quality.

Further compounding the combined concentrate (and
blended wastewater) quality variation, the SMURRF source water will fluctuate with stormwater flows, thus altering the quality of its brine intermittently, and the brackish groundwater supply treated at SMURRF is anticipated to
become more saline in future years. As a result, for the purposes of comprehensive planning, it is important
for the City to fully understand the impact of these
changes on both the quantity and quality of the
concentrate flows and their influence on collected
wastewater.

In assisting the City with this effort, Arcadis will first characterize the projected changes to the City’s sewer
flow – both quality and quantity – including the anticipated variability based on known SMURRF source water supply
boundary conditions and water quality data collected
under implementation of the SWIP. The potential impact
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Packet Pg. 231 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) 10538908 City of Santa Monica // 2022 Domestic Water & Sanitary Sewer Master Plan Updates // 44 of increased groundwater salinization in the SMURRF
source water will also be evaluated. This fully characterized profile of the future concentrate / blended sewer flows will be compared to current sewer flows and quality
to understand the pending changes and assess the
potential for impact on the City’s discharge permits and/ or agreements with LA Sanitation & Environment (LASAN)
which receives the City’s wastewater at the Hyperion
Water Reclamation Plant.

Due to the known presence of PFAS in both the City
stormwater and sewer flows, Arcadis will also assess the potential for regulatory action under the Clean Water
Act (CWA), the Resource Conservation and Recovery Act
(RCRA), and the Comprehensive Environmental Response,
Compensation, and Liability Act (CERCLA) to affect
discharges (e.g., numerical limits, treatment, industrial pretreatment programs, etc.). This assessment will also examine potential alternatives for the management of RO concentrate and/or combined wastewater flows that may
be necessary as result of such regulatory action. A detailed technical memorandum will be generated to capture this
comprehensive concentrate evaluation, which may be
incorporated into the Master Plan Updates, at the City’s discretion.

7.4.5 AMI Technical Assistance
Project Understanding
Arcadis understands that the City has piloted three AMI systems over the last several years and is now ready to move forward with a full procurement and implementation for approximately 18,400 meters. We know this will be a turnkey project of a cellular AMI system implemented over the next two years. Our experienced AMI experts offer
services that will ensure the successful implementation of your AMI project and exploit it to achieve broader
goals. Our staff possesses deep technical and managerial experience in areas such as metering, customer service, engineering, information technology, and business
consulting. Arcadis’ role as Owner’s agent will streamline your implementation efforts and reduce overall project
risks. The following six areas described below provides detail on the consulting services we recommend for the
City’s AMI project. Arcadis is flexible to scope a project that meets your needs while achieving the key targeted
outcomes of the project.
“We can help the City meet its goals of
improving meter reading efficiency, move to
monthly billing, engage customers with water
usage and conservation efforts and validate
these efforts, as well as minimize water loss
through non-revenue water initiatives.”
1) System Selection Consulting and Contract
Negotiations
With the City’s release of an AMI System solicitation,
Arcadis can support the City’s evaluation team with the understanding of technical capabilities and proposed
pricing. We will provide clarity and explanation to support understanding of the responses, as well as a perform
a lifecycle pricing comparison to support the team’s
selection process. After vendor selection, Arcadis will provide AMI expertise to support the City with the contract development and contract negotiations. A strong contract is an important tool to manage risks that are inherent in an AMI project. Our experienced practitioners have negotiated multiple AMI contracts that cover all project elements.

E // 1.5 PROJECT WORK PLAN
Our efforts will result in a contract that is favorable to the City, specifically in areas such as:
3 product warranties and remedies
3 excessive failure warranties
3 system performance
3 service levels
2) Program and Project Management
Our role is owner’s agent for the City throughout the AMI project. Our project management services include items
such as schedule management, scope management
and change control, resource management, project risk
management, project documentation maintenance, and
conducting status meetings and developing status reports. 3) Public Outreach Support and Customer
Communication
The AMI system implementation effort will require
targeted and consistent communication to inform
stakeholders, excite them about the benefits, and garner their support for the transition to an AMI system. Arcadis typically recommends that a customer communication
program be initiated early in the project, starting with the development of a communication plan. To develop the
communication plan, our team will perform the following activities:
; Communication Planning Workshop. We will facilitate
a workshop with the City project team members
and Public Information Office stakeholders to gain
consensus among the decision makers about an
appropriate communication strategy. The outcome will
be the development of a Communications Plan.
; Communication Plan Development. We will draft a
communication plan which includes the key strategies,
tactics, and communications management. These
customer communications strategies will be aligned
with the project timeline.

Quick-Launch Materials. We have found that having a
base set of informational materials very quickly into the project is important, as it is possible for residents and DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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Packet Pg. 232 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)  Task 1 Procurement Support
 Task 2 Integration Design Technical Advisory
 Task 3 Customer Communications
 Task 4 System Acceptance Planning
 Task 5 General AMI Technical Advisor
Task 1 – Procurement Support
Arcadis will support the City throughout the procurement process, focusing on contract development and negotiations support:

1. Contract Development and Negotiations Support
a. Contract Development. Arcadis will support the City throughout negotiations and contract development, with specific focus on the following:
i. Product Warranty
ii. Excessive Failure Warranty
iii. System Performance
iv. Service Level Agreements
b. Scope of Work. Arcadis will support the City with the development of the Scope of Work to ensure that the implementation approach and project activities for the required areas of the turn-key solution are addressed with adequate detail. The key areas of the scope include project management, implementation and installation services, training, system configuration and integrations, and testing.

We will assist the City in these areas to help ensure you select a system to meet your technical needs, as well as secure a contract to deliver a successful implementation and protect the City throughout the life of the system.

Assumptions:
 Contract & scope development and negotiations duration – 3 months Estimated Effort
Description Estimated Hours
1 Contract Development Meetings (City & Vendor) 48
2 SOW Development Meetings and Review 64
Total Hours – Task 1 112
Deliverables:

None

7.4.5 AMI Technical Assistance
Scope of Work
This Scope of Work is structured to provide the City with AMI technical support for implementation activities that occur in the initial 10 months of their AMI project. Arcadis proposes to provide advisory services for the following tasks during this 10-month period.

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Packet Pg. 233 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) Task 2 – Integration Design Technical Advisory
Arcadis will provide technical advice to the City throughout the software integration design process.

We will participate in integration design workshops. We will review and provide technical advice on the functional design and integration design specs to ensure a streamlined and efficient process for the critical AMI processes including but not limited to:
 Meter-to-cash
 Turn on / turn off
 Delinquent accounts
 Meter management
 Meter inventory
Assumptions:
 Design workshops duration is 3 weeks.

Estimated Effort:

Description Estimated Hours
1 Participate in Design Workshops 18
Total Hours – Task 2 18
Deliverables:

None
Task 3 – System Acceptance Planning
Arcadis will work with the City and the vendors to develop a testing strategy and approach that will define the test phases to be performed, the level of testing within each phase, the test data strategy, testing environments, testing tools, testing procedures and the sign-off process. The plan will also describe the process by which the testing results will be reported and communicated to the broader project team.

The required testing phases for the project will be defined in the plan, which will include:
 End-to-End Integration Testing
o Objective. Integrated system testing verifies that all application components are working as a complete solution rather than merely in isolation. This includes testing all system interfaces, such as meter installation, meter reading and billing operations. Goal is to confirm the integration is passing data from the endpoint to the utility system accurately and per specification.
o When. This testing will begin after AMI software has passed AMI headend confirmation testing, integration development is complete, and a specified number of AMI enabled endpoints are installed.
o Responsible Party. Integration testing is performed by the AMI vendor and CIS vendor. Arcadis will provide facilitation and oversight.  User Acceptance Testing
o Objective. User acceptance testing confirms the functionality and capabilities by use case are working as expected.
o When. This testing will begin after integration testing is completed and accepted, and when an agreed upon number of AMI endpoints are installed.

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Packet Pg. 234 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) o Responsible Party. This testing is led by the City (and is a great training opportunity).

Arcadis will provide facilitation and oversight.
 System Acceptance
o Objective. System acceptance confirms the AMI end-to-end system performance meets the agreed upon acceptance criteria.
o When. This evaluation begins at the conclusion of user acceptance testing and is monitored until the evaluation timeframe has concluded. o Responsible Party. This evaluation is led by the City. Arcadis will provide oversight and technical guidance. Issue resolution may be required by AMI vendor, installation contractor, or CIS vendor.
o NOTE: The framework for system acceptance testing will be used again during final system acceptance testing.

The Arcadis team will support the City on the software testing processes, which should include the following:
 Test Script Design, Planning and Tracking. The Arcadis testing team will provide technical advice to the City team throughout the design, planning and testing process. This includes supporting the City in the development of test cases and test scripts, coordinating and preparation of test environments, execution of test cases, identifying, logging, analyzing and assigning defects, defect resolution management. The goal is to ensure the system is fully tested prior to the final cutover.  Issues Tracking. The Arcadis team will provide technical advice to the City team on the design of an issue tracking method to monitor issues, gaps and defects found during testing activities, as well as how to report on progress towards their resolution.

Assumptions:
 Estimate – 8 hours per week. Testing cycles include:
o End-to-End Integration testing – 1 week duration
o User Acceptance testing - 2 weeks duration
o System Acceptance testing – 2 weeks duration
o 1 week contingency – support regression testing after fixed is completed Estimated Effort:

Description Estimated Hours
1 Develop System Test Plan and Review with the City 18
2 Support the City to develop user acceptance test
scripts and scenarios 24
3 Oversight / Facilitation of Testing activities 64
Total Hours – Task 4 106
Deliverable: System Acceptance Test Plan
Task 5 – AMI Technical Advisor
Arcadis will provide as needed guidance and technical advice to the City’s PM to help with questions about the technology and the project overall. We propose to meet with the City’s PM biweekly for two hours for the duration of the Arcadis engagement.

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Packet Pg. 235 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) Assumptions:
 Arcadis’ engagement is estimated at 10 months.

Estimated Effort:

Description Estimated Hours
1 AMI Technical Advisory (General) 40
Total Hours – Task 5 40
Deliverables:

None
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Packet Pg. 236 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)

7.4.6 Sewer Model Conversion
Scope of Work
The City currently uses Innovyze InfoSewer model to perform hydraulic analyses of its sanitary sewer system. The simulation of sewer system in the existing InfoSewer model is unsatisfactory and Innovyze is discontinuing InfoSewer software in the 2023-24 timeframe. The City is exploring alternatives to its existing software as part of the Sewer Master Plan Update effort. Arcadis has preliminarily recommended three feasible sewer system software alternatives including PCSWMM, Innovyze ICM and SewerGEMS for City’s consideration. The existing InfoSewer model must be converted to a compatible format for the selected software. The Scope of Work is structured to provide smooth transition from existing InfoSewer model to City selected software model.

Task 1- Sewer Model Conversion
Arcadis will convert the City’s existing InfoSewer sewer network model to the selected software model.

The task comprises of following steps:
 Determination of scenario and sewer networks
The existing InfoSewer model has 7 scenarios and respective sewer networks and loadings.

Arcadis will work with the City to determine the necessary scenarios and sewer networks for the project.
 Sewer network export
Arcadis will export the sewer network for each scenario from the existing InfoSewer model. The model export might be in the form of shapefiles or direct export to other software if compatible.  Processing of the exported format
Based on the software that the city selects, Arcadis will convert the exported sewer network to compatible format for import. This format might be InfoSWMM format or shapefiles depending on the selected software.
 Import of the sewer network
Arcadis will import the sewer network for all the scenario to the selected software.  Sewer network comparison
Once the import is complete, Arcadis will review and compare the imported model with the existing InfoSewer model to ensure model components and scenario were correctly imported.

Assumptions:
 City will provide complete sewer network model and related data as requested by Arcadis.

Deliverables:
 Model Conversion review meeting and meeting notes
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Packet Pg. 237 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) This Scope of Work is structured to provide the City with SSMP compliance support services for the following tasks:
 Task 1 Review of 2022 Draft SSMP for Compliance
 Task 2 SSO Record Keeping Review
In addition, the following two optional tasks for SSMP compliance support services are included in this scope of work for future consideration by the City:
 Task 3 Review Support for SSMP Revisions (Adoption of New WDR) (Optional Services for Future Consideration)
 Task 4 Training and Exercises (Optional Services for Future Consideration) Task 1 – Review of 2022 Draft SSMP for Compliance
Consultant will host a one-hour SSMP Compliance Review Kickoff meeting with the City to discuss scope, schedule, and current documents and records required for completing a compliance review of the 2022 Draft SSMP with applicable regulatory requirements.

Consultant will complete a review of the most current SSMP (2022 draft version in progress) for compliance with 2006 WDR and 2013 MRP requirements. Consultant will produce a review summary memorandum with a brief list of key findings and concerns for the following:
 Compliance gaps identified in the Draft 2022 SSMP not considered to fully address 2006 WDR and 2013 MRP requirements
 Recommendations for addressing compliance gaps at a minimum and for improving compliance with requirements associated with identified gaps, as warranted.

A draft review summary memorandum will be provided for review and comment by the City. Consultant will host a one-hour review meeting to address City comments and/or concerns; one final memorandum will be submitted that address comments as discussed in the review meeting.

Assumptions:
 City will provide a complete draft of the 2022 SSMP and associated records, as requested by the Consultant; gaps in content and/or records will be listed as compliance gaps unavailable for review in the summary memorandum.
 Anticipated schedule: 3 months from NTP
Deliverables:
 Kickoff meeting agenda and meeting minutes
 2022 Draft SSMP Review Summary Memorandum (one copy in word and PDF format)  Memorandum review meeting and meeting minutes
 2022 Final SSMP Review Summary Memorandum (one copy in word and PDF format) Task 2 – SSO Record Keeping Review
Consultant, in coordination with the City, will select up to six sewer overflow events between January 2020 and September 2022 for documentation compliance with CIWQS certified reports and record keeping requirements. Consultant will compare City event documentation files with certified event reports and current City OERP/WQMP record keeping requirements.

Consultant will identify areas of deficiencies, potential concern, strengths, and recommended improvements for the City to consider associated with current emergency response documentation.

This information will be documented in a record keeping summary memorandum. A draft review summary memorandum will be provided for review and comment by the City. Consultant will host a one-hour review meeting to address City comments and/or concerns; one final memorandum will be submitted that address comments as discussed in the review meeting.

7.4.7 Sanitary Sewer Management Plan
Scope of Work
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Packet Pg. 238 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) Assumptions:
 City will assist with selection of sewer overflow events for review with regards to documentation compliance and provide Consultant access to event associated records requested by the Consultant; gaps in documentation and/or record keeping will be identified as areas of deficiencies and/or potential concern unavailable for review in the summary memorandum.  Anticipated schedule: 2 months from NTP
Deliverables:
 Draft SSO Record Keeping Review Summary Memorandum and one associated Microsoft Excel spreadsheet (one copy in word/excel and PDF format)  Memorandum review meeting and meeting minutes
 SSO Record Keeping Review Summary Memorandum and one associated Microsoft Excel spreadsheet (one copy in word/excel and PDF format)
Tasks 1 and 2 Estimated Fee and Duration
The services described in this Scope of Work will be delivered on a time and materials basis, invoiced monthly as part of the Domestic Water and Sanitary Sewer Master Plan Update project.

The total estimated fee is $14,825. The proposed work will be performed remotely. Arcadis resources located in our local office can travel to the City as necessary at no additional cost. Any unused hours can be used in any other way that benefits this project and the master plan efforts.

Task
Sarina
Sriboonlue Corie Sapp Mary Jacques
Causey
Consulting
Project Total
Manager
SSMP
Quality
Control
Reviewer
SSMP
Expert
$ 225.00 $ 275.00 $ 225.00 Subconsultant
1 - Review of 2022
Draft SSMP for
Compliance
4 2 6 $ 4,950 12
2 - SSO Record
Keeping Review 3 2 6 $4,500 11
Arcadis Total
Hours 7 4 12 NA 23
Total Cost $ 1,575 $ 1,100 $ 2,700 $ 9,450 $ 14,825
Estimated Duration – total of 4 months from NTP
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Packet Pg. 239 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) Exhibit B
Budget
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Packet Pg. 240 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) Task Task Name and Activities
Arcadis Hours and
Rates Subcontractor
Cost
Total Project
Cost Project
Manager
Principal-inChargeTechnical
Director
Principal
Engineer
Senior
Engineer
Project
Engineer Staff Engineer Engineer I&II Admin Total LaborHours Total Labor Costs Other DirectCosts Total Arcadis Cost $225 $320 $300 $275 $225 $190 $175 $150 $120
1 Project Management
1A Project Management 2
4 24 48 $8,280 $8,280 $8,280
1B Kick-off and Monthly Progress Meetings 2
4 4 20 20 20 88 $17,680 $17,680 $17,680
1C Quality Assurance and Quality Control 2
4 4 36 4 8 76 $20,380 $20,380 $20,380
Subtotal 7
2 8 36 4 28 20 20 24 212 $46,340 $0 $46,340 $46,340
2 Data Collection and Review
2A Data Collection and Review 1
2 8 24 48 36 128 $24,100 $24,100 $24,100
Subtotal 1
2 8 24 48 36 128 $24,100 0 $24,100 $24,100
3 Preparation of Domestic Water Master Plan
3A Executive Summary 4 2 8 16 16 46 $9,700 $9,700 $9,700 3B Domestic Water System Description 2 12 8 16 38 $7,070 $7,070 $7,070 3C Historical and Current Water Use 2 20 12 36 70 $12,630 $12,630 $12,630 3D Future Water Use 2 10 8 16 36 $6,620 $6,620 $7,600 $14,220 3E Current and Future Water Supply 4 8 20 16 20 68 $13,640 $13,640 $13,640 3F Update Domestic Water System Hydraulic Model 4 30 16 100 150 $25,690 $25,690 $25,690 3G Domestic Water System Hydraulic Model Calibration and Analysis 8 8 50 24 150 240 $42,310 $42,310 $42,310 3H Water Quality Regulations Analysis 4 4 12 24 44 $9,380 $9,380 $9,380 3I Capital Improvement Program Development 8 2 2 8 40 24 80 164 $30,800 $200 $31,000 $31,000 3K Domestic Water System Hydraulic Model Training 2 40 24 66 $13,050 $1,600 $14,650 $14,650 Subtotal 4
0 6 16 32 238 108 482 922 $170,890 $1,800 $172,690 $7,600 $180,290 4 Sewer Main Video Inspection
4A Sewer Main Video Inspection 2 2 2 6 $1,200 $1,200 $3,150 $4,350 Subtotal 2 2 2 6 $1,200 $0 $1,200 $3,150 $4,350
5 Manhole Flow Monitoring
5A Manhole Flow Monitoring 4 24 56 2 86 $16,340 $16,340 $73,400 $89,740 Subtotal 4 24 56 2 86 $16,340 $0 $16,340 $73,400 $89,740 6 Preparation of Sewer Master Plan
6A Executive Summary 2 4 16 16 38 $7,550 $7,550 $7,550
6B Sanitary Sewer System Description 2 2 12 16 32 $6,100 $6,100 $6,100 6C Historical and Current Sewage Flow Rate 2 4 12 12 50 80 $14,030 $14,030 $14,030 6D Future Sewage Flow Rate 4 4 16 8 36 68 $12,520 $12,520 $12,520 6E Update Sewer System Hydraulic Model 4 4 12 16 40 76 $13,740 $13,740 $13,740 6F Sewer System Hydraulic Model Calibration and Analysis 8 8 20 40 160 236 $40,100 $40,100 $40,100 6G Capital Improvement Program Development 8 2 2 8 16 36 80 152 $27,680 $200 $27,880 $27,880 6H Sewer System Map Preparation 4 6 16 12 60 98 $17,430 $17,430 $17,430 6I Sewer System Hydraulic Model Training 2 24 48 24 98 $21,450 $1,600 $23,050 $23,050 Subtotal 3
6 2 2 64 168 124 482 878 $160,600 $1,800 $162,400 $162,400 Total 166 16 54 108 484 232 124 1022 26 2,232 $419,470 $3,600 $423,070 $84,150 $507,220 % by hours 7% 1% 2% 5% 22% 10% 6% 46% 1% 100%
% by cost 9% 1% 4% 7% 26% 11% 5% 37% 1% 100%
DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

5.G.c
Packet Pg. 241 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) Task Task Name and Activities
Arcadis Hours and Rates
Subcontractor Cost Total Project
Cost Project
Manager
Principal-inChargeTechnical
Director
Principal
Engineer
Senior
Engineer
Project
Engineer Staff Engineer Engineer Admin Total LaborHours Total Labor
Costs
Other Direct
Costs
Total Arcadis
Cost
$225 $320 $300 $275 $225 $190 $175 $150 $120

7.1 Alternatives Development

7.1 A Hydraulic Model Analysis and Identification of Alternatives 4 2 2 24 16 48 96 $17,540 $17,540 $17,540

7.1 B Alternatives Analysis and Cost Estimate 4 2 16 16 100 138 $22,900 $22,900 $22,900

7.1 C Alternatives Comparison and Tech Memo 8 2 2 10 16 60 16 24 138 $27,190 $27,190 $27,190 Subtotal 16 4 6 10 56 60 48 172 0 372 $67,630 $67,630 $67,630

7.2 Supplemental CCTV Inspection (1,000 LF) City did not select this task Subtotal

7.3 Supplemental Manhole Flow Monitoring (5 sites 14 days) Subtotal 1 1 2 1 5 $920 $920 $20,580 $21,500

7.4 Value Added Services

7.4.1 Field Data Collection

7.4.1 A Field Plan, Field Work, and Data Collection 4 40 60 2 106 $19,140 $2,200 $21,340 $21,340

7.4.1 B Data Results, Processing, & Integration into Model 4 8 40 60 112 $21,100 $21,100 $21,100 Subtotal 8 8 80 0 0 120 2 218 $40,240 $2,200 $42,440 $42,440

7.4.2 Risk-based Domestic Water Master Plan

7.4.2 A Water System Desktop Condition Assessment 4 2 2 16 24 48 $9,850 $9,850 $9,850

7.4.2 B Risk-based Domestic Water CIP & Master Plan 8 2 2 8 12 8 2 42 $8,290 $8,290 $8,290 Subtotal 12 4 4 24 36 8 2 90 $18,140 $18,140 $18,140

7.4.3 Risk-based Sewer Master Plan

7.4.3 A Sewer System Desktop Condition Assessment 4 2 2 16 24 48 $9,850 $9,850 $9,850

7.4.3 B Risk-based Sewer System CIP & Master Plan 8 2 2 8 12 8 2 42 $8,290 $8,290 $8,290 Subtotal 12 4 4 24 36 8 2 90 $18,140 $18,140 $18,140

7.4.4 Concentrate (Brine) Evaluation
Concentrate (Brine) Evaluation 4 24 30 60 2 120 $24,090 $24,090 $24,090 Subtotal 4 24 30 60 2 120 $24,090 $24,090 $24,090

7.4.5 AMI Technical Assistance

7.4.5 A Project Management 20 20 $5,500 $5,500 $5,500

7.4.5 B Procurement Support 112 112 $30,800 $30,800 $30,800

7.4.5 C Integration Design 18 18 $4,950 $4,950 $4,950

7.4.5 D System Testing 4 102 106 $28,950 $28,950 $28,950

7.4.5 E Technical Advisory 40 40 $11,000 $11,000 $11,000 Subtotal 4 292 296 $81,200 $81,200 $81,200

7.4.6 Sewer Model Software Conversion
Sewer Model Software Conversion 4 60 64 $9,900 $9,900 $9,900 Subtotal 4 60 64 $9,900 $9,900 $9,900

7.4.7 Sanitary Sewer Management Plan

7.4.6 A Review of 2022 Draft SSMP for Compliance 4 2 6 12 $2,800 $2,800 $4,950 $7,750

7.4.6 B SSO Record Keeping Review 3 2 6 11 $2,575 $2,575 $4,500 $7,075 Subtotal 7 4 12 23 $5,375 $5,375 $9,450 $14,825
Total (Task 7) $297,865
Total (Tasks 1 - 6) $507,220
Grand Total $805,085
Optional Services
DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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5.G.c
Packet Pg. 245 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) Agreement No. 11295 (CCS)

RECITALS:

C. The City and CONSULTANT now desire to enter into an agreement for CONSULTANT to provide professional services to the City.

NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:

TERMS AND CONDITIONS

1. Term. This Agreement begins on the Execution Date and terminates on June 30, 2024, unless sooner terminated in accordance with Section 14.

3. City Services. The City agrees to:

3.1 Make available to CONSULTANT any currently existing documents, data or information required for the performance of the Services.

3.2 Designate a representative authorized to act on behalf of City.

3.3 Promptly examine and render findings on all documents submitted for staff review by CONSULTANT.

4. Compensation. The City will compensate CONSULTANT for the Services performed in an amount not to exceed $805,085, as set forth in Exhibit B.

5. Invoices. CONSULTANT will invoice the City for the Services in accordance with Exhibit B and the City will pay any undisputed amount within 30 days of receipt.

5.G.c
Packet Pg. 246 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) by email, or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:

6.1 All notices, demands, requests or approvals to the City:

Water Resources Division
City of Santa Monica
2500 Michigan Avenue, Building 1
Santa Monica, California 90404
Attention: Sunny Wang
Re: Agreement No. 11295 (CCS)
with a copy to:

Santa Monica City Attorney’s Office
1685 Main Street, Third Floor
Santa Monica, California 90401
Attention: City Attorney
Re: Agreement No. 11295 (CCS)

6.2 All notices, demands, requests or approvals to CONSULTANT:

ARCADIS U.S., Inc.
1234 Main Street
Anytown, USA
Attention: ARCADIS Person
Attention: Christine Cotton
Re: Agreement No. 11295 (CCS)

7. Independent Parties. Both parties to this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers of one another.

5.G.c
Packet Pg. 247 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) duration of this Agreement. CONSULTANT must obtain insurance that, at a minimum, meets the requirements for insurance set forth in Exhibit C, Insurance Requirements and Verifications.

10. Defense and Indemnification.

10.2 Enforcement Costs. CONSULTANT agrees to pay any and all costs the City incurs enforcing the indemnity, defense and hold harmless provisions set forth in Section 10.1.

11. Prohibition Against Transfers.

Control means 50% or more of the voting power of the corporation.

DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

5.G.c
Packet Pg. 248 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)

12. Permits and Licenses. CONSULTANT, at its sole expense, must obtain and maintain during the term of this Agreement all required business and professional permits, licenses and certificates.

13. Waiver. A waiver of any breach of this Agreement may not be deemed a waiver of any subsequent breach of the same or any other term, covenant, or condition of this Agreement.

14. Default and Termination.

15. Compliance with Law. CONSULTANT must comply with all laws of the State of California and the United States, and all ordinances, rules, and regulations enacted or issued by City.

17. Nuisance. CONSULTANT may not maintain, commit, or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement.

18. Records.

DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

5.G.c
Packet Pg. 249 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)

19. Work Product; Reports.

19.2 At the City’s request, CONSULTANT must furnish reports concerning the status of the Services.

21. Subconsultants.

This agreement is consistent with all terms and conditions of the Agreement No. 11295 (CCS) entered into between the City of Santa Monica and ARCADIS U.S., INC.
on^^____________________.

22. Governing Law. The laws of the State of California, without regard to any choice of law provisions, will govern this Agreement.

DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

5.G.c
Packet Pg. 250 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)

5.G.c
Packet Pg. 251 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.)

26. Exhibits. The following exhibits are incorporated by reference into this Agreement as though fully set forth herein.

Exhibit A Scope of Services
Exhibit B Budget
Exhibit C Insurance Requirements

In witness whereof, the parties have caused this Agreement to be executed the day and year first above written.

ATTEST:
______________________________

DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________

LANE DILG
City Attorney

CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________

RICK COLE
City Manager
ARCADIS Corporation
#VENDOR
By: ________________________________
DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 City Attorney
9/30/2022

DOUGLAS SLOAN
DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

5.G.c
Packet Pg. 252 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) Exhibit A
Scope of Services
DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

5.G.c
Packet Pg. 253 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) 10538908 City of Santa Monica // 2022 Domestic Water & Sanitary Sewer Master Plan Updates // 24 E // 1.5 PROJECT WORK PLAN
Detailed Scope of Work
Task 1 Project Management
1A Project Management
Our team is committed to effective project management and collaborative development of the Water and
Sewer Master Plan Updates. Sarina Sriboonlue, our Project Manager will be the main point of contact for communication with the City. She will ensure fulfillment of the Scope of Work, proper scheduling, budget control, quality assurance and quality control (QA/QC) review of work product and
deliverables, invoice preparation, and coordination with City staff.
1B Kick-off and Monthly Progress Meetings
Arcadis will facilitate a project kick-off meeting to review and confirm Scope of Work, schedule, points of contact, Work Plan, data needs, data collection process and logistics.

The kick-off meeting will also involve discussion on length and timeframe of sewer flow monitoring to allow time for immediate mobilization (if necessary).

Arcadis will facilitate monthly progress meetings to keep City staff informed and engaged during the length of the project.

DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

5.G.c
Packet Pg. 254 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) 10538908 City of Santa Monica // 2022 Domestic Water & Sanitary Sewer Master Plan Updates // 25 Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 1 Project Management
1A Project Management
1B Kick-off and Monthly Progress Meetings
1C Quality Assurance and Quality Control
1D City Council Presentations and Meetings
2 Data Collection and Review
2A Data Collection and Review
3 Preparation of Domestic Water Master Plan
3A Executive Summary
3B Domestic Water System Description
3C Historical and Current Water Use
3D Future Water Use
3E Current and Future Water Supply
3F Update Domestic Water System Hydraulic Model
3G Domestic Water System Hydraulic Model Calibration and Analysis 3H Water Quality Regulations Analysis
3I Capital Improvement Program Development
3K Domestic Water System Hydraulic Model Training
4 Sewer Main Video Inspection
4A Sewer Main Video Inspection
5 Manhole Flow Monitoring
5A Manhole Flow Monitoring
6 Preparation of Sewer Master Plan
6A Executive Summary
6B Sanitary Sewer System Description
6C Historical and Current Sewage Flow Rate
6D Future Sewage Flow Rate
6E Update Sewer System Hydraulic Model
6F Sewer System Hydraulic Model Calibration and Analysis 6G Capital Improvement Program Development
6H Sewer System Map Preparation
6I Sewer System Hydraulic Model Training
Meeting
Workshop
Task Task Name and Activities Project Timeline
E // 1.5 PROJECT WORK PLAN
Figure 5. Project Schedule
DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

5.G.c
Packet Pg. 255 Attachment: CT 11295 (CCS) - Arcadis U.S. (6223 : First Modification to CT 11295 - Arcadis U.S.) 10538908 City of Santa Monica // 2022 Domestic Water & Sanitary Sewer Master Plan Updates // 26 E // 1.5 PROJECT WORK PLAN
Task 2 Objective:
• To collect and review relevant background
information
Task 2 Meetings:
• Data Needs Review Meeting (may be combined
with kick-off)
• Data Review and Clarification Meeting (asneeded)
• Visioning Workshop
Task 2 Deliverables:
• Data Request for Domestic Water Master Plan
• Data Request for Sewer Master Plan
Task 2 Data Collection and Review
Arcadis will develop a draft Data Request Log to be
reviewed with the City at the project kick-off meeting (an expansion of Tables 2 and 3). We will discuss availability of the data, quality of data, data collection timeline, and if possible, assign City staff responsible for each data category. Data requests will be made available to organize data needs, data gaps, and track all received data alongside corresponding author/responsible party, date of retrieval, and date of issuance.

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Task 3 Preparation of Domestic Water Master Plan
Task 3 Objectives:
• To update the domestic water system hydraulic
model
• To analyze the water system’s existing and future
levels of service
• To develop a 10-year CIP
• To prepare the Draft and Final Domestic Water
Master Plan
• To provide training to City staff in use of hydraulic model
Task 3 Meeting:
• Demand Model Review Meeting (with Maddaus)
• Calibration Workshop
• Distribution System Evaluation Review Meeting
• CIP Review Meeting
• Draft Water Master Plan Review Meeting
Task 3 Deliverables:
• Calibrated InfoWater Pro model
• Draft Domestic Water Master Plan
• Final Domestic Water Master Plan
• Digital dashboards files and online access to
AGO results
3A. Executive Summary
A full executive summary will be developed following the completion of the master plan that summarizes the project and key findings and recommendations. The document can be used by the City to quickly understand the key points of the study as well as communicating these results to other stakeholders. In parallel, the executive summary will also be converted into an ESRI Story Map. This will be an online and dynamic means to communicate findings of the master plan that can be shared directly with stakeholders, used for presentations with City Council, or shared within public communication platforms.
2022 Domestic Water Master Plan Update
Table of Contents

1. Executive Summary

2. Introduction

3. Domestic Water System Description

4. Water Use

5. Water Supply

6. Hydraulic Model Update and Calibration

7. Domestic Water System Analysis

8. Water Quality Regulations Analysis

9. Capital Improvement Program
Figure 6. Example ESRI Story Maps Showing Recommended Water Capital Improvements DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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3B. Domestic Water System
Description
The domestic water system will be
reviewed to accurately understand
and document all facilities, capacities,
and processes, as well as a developing
complete representation of the existing
domestic water distribution system.

Our technical experts will work with the City to review the data to determine appropriate factors to use for each pressure zone while considering the impacts on systemwide peak demands.

Representative demand patterns will be developed
for each pressure zone based on flow data and water
balances for each area.

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expertise, and through coordination with the City, the correct MDD+FF demand will be identified for use during model development and system evaluations. This way the most appropriate fire suppression guidelines will be applied when sizing future capital improvements.
3D. Future Water Use
Modeling future demand projections is a critical component of recommending any improvements or changes to a water distribution system. This task will build off the Water Conservation Master Plan currently being developed by Maddaus.

Figure 8. Suitable Site Inventory from October 2021 showing potential future housing sites DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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3F. Update Domestic Water System Hydraulic Model
Model updates consist of accurate representation
of system infrastructure, applying updated demand
allocation, factors and patterns, and matching model
reactions to changing conditions such as pump starts
and stops to recent SCADA system data. The purpose of
this task is to bring the model up-to-date with current conditions within the system and bring the model to a
level of detail aligned with current industry trends. This will be accomplished by the Arcadis team with a mindset for
future use of the model and allow for easy of long-term model maintenance by the City.

Our approach consists of the following calibration tools:

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the criteria could be that pressure at a node is within 4 pounds per square-inch (psi) of the measured data. During macro calibration parameters like pressure zone diurnal curves and demand at a node can be adjusted to match model pressures to field observed data. Alternatively, during micro calibration parameters like pipe roughness factors will be adjusted to match model results to observed data. City staff will be updated and consulted with before and after any major updates.

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This will be used by the project team throughout execution to collaborate and see specific model status and results; these will be available for one month following final project deliverables and can also be transferred to the City for continued use.

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3I - Capital Improvement Program
Development
Any areas of low system performance as defined by the level of service criteria established for the system will be reviewed and improvements identified to bring those areas into desired performance. Various alternatives will be reviewed to identify the optimal improvements considering capital and operations impacts. All recommended improvements will be discussed in detail with the City.

Planning level capital costs will be developed for all identified projects using recent bid tabs, project budgets and contractor costs to calculate unit costs for replacement or rehabilitation.

Task 4 Sewer Main Video Inspection
The City desires to perform a closed-circuit television (CCTV) inspection of approximately 2,000 ft of sewer pipes to support the Sewer Master Plan.

NPS owns and operates fifteen (15) CCTV Inspection vehicles.

Each truck is equipped with two (2) cameras and repair parts.

The Quality Control Department will then gather all the data and merge into one database. This database along with corresponding videos, pictures, and log sheets will be submitted.

Along with the data, a summary will be provided using log sheets detailing the inspection. Each line segment will be represented along with the footages of defects, laterals, etc.

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Task 5 Manhole Flow Monitoring
The reliability of a sewer model is fundamentally dependent on the quality of data applied to its calibration. To streamline the program and provide cost-efficiency, we will assist the City in optimizing the flow monitoring program to maximize its benefit and identify monitoring locations most suitable for model calibration. Past flow monitoring locations will be discussed with the City to determine if these sites are suitable for the proposed monitoring effort. By utilizing past locations, comparisons can be made directly as to the impact of growth and/or conservation efforts.

Task 5 Objective:
• To conduct sewer flow monitoring to obtain field
data for hydraulic model calibration.

Figure 12. Planning drives flow metering data quality
Figure 13. Data review Is critical to ensure quality flow DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776 DocuSign Envelope ID: D940A0DF-4128-4831-9C25-2183562C1776

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Task 6 Preparation of Sewer Master Plan
6A. Executive Summary
Interpreting the recommendations and findings in the
Sewer Master Plan is critical for the City to ensure long term growth needs are met. Recognizing that the City’s
leadership and stakeholders need to be able to effectively and efficiently understand the Master Plan, Arcadis
proposes to deliver tools that are accessible and convey the impacts of the various Master Plan components. The
executive summary document and ESRI Story Maps with
dynamic results will be developed similar to those found in the Water Master Plan (Task 3).
6B. Sanitary Sewer System Description
The City’s sanitary sewer system is tributary to the Coastal Interceptor Sewer (CIS) which discharges to the City of Los Angeles’ Hyperion Wastewater Treatment Plant (HTP).

1. Executive Summary

2. Introduction

3. Sanitary Sewer System Description

4. Flow Monitoring and Sewage Flow Rate

5. Sewer Main Inspection

6. Hydraulic Model Update and Calibration

7. Sanitary Sewer System Analysis

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• Supports future projects using per capita flow to
estimate future flows for development, plans, or designs.

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• Average Dry Weather Flows
• Peak Dry Weather Flows
• Peak Wet Weather Flows
The recommended CIP and the resulting master plan will
provide a defensible and feasible pathway for the City to implement over the next 20 years. Understanding that
cost is a significant driver in the CIP, Arcadis will use recent bid tabs, regional costing tools and manufacturer’s cost opinions to develop costs for each project. Prioritization of each project will be aligned with the City’s goals and potential Water system projects. The CIP will include
identified hydraulic and other improvements and
incorporate other projects identified by the City. The
ultimate goal is to develop a unified CIP that includes a holistic approach to manage the City’s water and sewer
systems.
6H. Sewer System Map Preparation
The sewer system evaluation maps and dashboards using
the ArcGIS Online and Arcadis’ ACE platform will also be utilized similar to the Domestic Water Master Plan (Task 3). Sewer model results with interactive maps will allow the City and Stakeholders the ability to see results outside of model software and will support collaboration of the capital improvement program with the entire project team. 6I. Sewer System Hydraulic Model Training
Arcadis intends to help the City become familiar with the hydraulic models from the vetting process onward and
help build its understanding of the software as the project develops. Our goal is for the City’s staff to have a comfort level before the hand off occurs. Arcadis will advise the City of any hardware, software, or licensing requirements necessary to efficiently use the model for future system analysis.

The three-day training will include a variety of instructorled presentations, hands-on model use exercises, review or training documentation and manuals, and Q&A sessions.

Arcadis can also assist the City to coordinate the purchase of new model software packages.

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Task 7 Optional Services
Task 7 describes optional value-added services that the Arcadis team is ready to provide to the City.

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TASK BENEFITS TO CITY ARCADIS APPROACH PROVEN TOOLS TASK DELIVERABLES

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Arcadis regularly implements a phased evaluation
approach with stakeholder engagement throughout
the process so that relevant potential alternatives are considered, the evaluation criteria and criteria weighting are well-defined and are supported by all stakeholders. The evaluations will be based on hydraulic simulations (for both water and sewer as necessary) to evaluate if any additional infrastructure is necessary, such as transmission mains, tank mixing systems, and impacts to any pump operations and energy. Workshops will be conducted with the City
and stakeholders led by our team of technical experts
to discuss and summarize the criteria and weighting,
identification of all potential alternatives and screening to feasible alternatives for further evaluation and selection.

1. New groundwater treatment plant
at the Santa Monica Airport

2. Seawater desalination facility that
utilizes existing, permitted seawater
extraction wells, and a new
desalinization treatment facility

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Task 7.3 – Supplemental Sewer Flow Monitoring
The scoped two-week flow monitoring program in Task 5 may not capture enough dry weather flow data or any significant rainfall events to support model calibration. This supplemental task allows the City to extend the flow monitoring period in two week increments at a minimum of 10 sites. A longer sewer flow monitoring program presents a greater opportunity to capture multiple rainfall events and will increase confidence in the development of ADWF and PDWF values. During the initial siting discussions in Task 5, the City and Arcadis will identify the 5 highest priority sites (of the 20 sites) should the supplement sewer flow monitoring task be authorized. If, after reviewing the initial two weeks of data, the City determines that the supplemental sewer flow monitoring should be conducted at new sites, Arcadis will work with the City to identify ideal sites. As done in Task 5, the supplemental flow monitoring data will be reviewed and utilized to support the modeling in Task 6.

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Proper data collection is critical to successful model calibration, and our team brings industry-leading subject matter expert in hydrant flow testing, including our task lead Ben Chenevey. Mr. Chenevey has performed water distribution system testing at nearly 400 different locations across the nation and regularly trains field crews, utilities, federal agencies, and other consultants in proper flow testing.