March 6, 2025
Trapeze Group
Attn: David Nanjo
1600 7th St
Santa Monica, CA - 90401
RE: Sole Source Letter – Software & Maintenance License Agreement Dear Mr. Nanjo
Trapeze Software Group Inc. (Trapeze) is pleased to provide this letter to the City of Santa Monica – Santa Monica Municipal Bus Lines (Big Blue Bus) as justification for the sole source renewal of our SWMLA for the continued use of Enterprise Asset Management in support of Big Blue Bus’ (BBB) operations.
Justification for Sole Source Procurement
1. Proprietary Software and Integration
Trapeze develops and maintains our software solutions identified above that are designed to integrate with each other and BBB’s existing infrastructure. Transitioning to an alternate vendor’s software would require extensive redevelopment of integrations, posing significant risks to system stability and operational continuity.
2. Operational Continuity and Efficiency
The applications provided by Trapeze are integral to daily transit operations, including maintenance, bidding and workforce management and reporting. Changing vendors would disrupt services, require retraining of staff and introduce potential compatibility issues with other critical systems.
3. Cost and Time Savings
Procuring and implementing new software from another vendor would result in more costs for acquisition, configuration, testing, and staff training. Additionally, transitioning to a different system could take years, potentially negatively impacting service delivery and customer satisfaction.
4. Ongoing Support and Compliance
Trapeze provides support, updates, and compliance modifications required to meeting industry regulations and security standards. No other vendor has the proprietary rights or expertise to maintain and support these applications.
If there are any questions or more information is needed to complete the purchasing process, please feel free to contact me at 647-248-2783 or [email protected] Your time and attention to this matter are appreciated.
Sincerely,
TRAPEZE GROUP
David Hernandez
Customer Success Manager
(t) 647-248-2783
(e) [email protected]