Agenda packet, first session — Santa Monica City Council, September 30, 2025 (part 3 of 14)

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA 4.A.j Packet Pg. 221
Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: DOKKEN ENGINEERING
Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate* Total
Principal in Charge STAFF 6 130.00 $ 780.00 $
QA/QC Manager STAFF 120 115.00 $ 13,800.00 $
Project Manager Tim Osterkamp, PE* 820 95.00 $ 77,900.00 $ Bridge Project Engineer Rob Burns, SE* 594 86.00 $ 51,084.00 $ Roadway Project Engineer Eric Espinoza, PE* 858 65.00 $ 55,770.00 $ Electrical Project Engineer Joe Ostdiek, PE, TE* 672 70.00 $ 47,040.00 $ Environmental Lead Amy Bakker 213 51.00 $ 10,863.00 $
Senior Bridge Engineer 2 STAFF 376 82.00 $ 30,832.00 $
Senior Roadway Engineer 2 STAFF 194 80.00 $ 15,520.00 $ Senior Bridge Engineer 1 STAFF 552 74.00 $ 40,848.00 $
Senior Roadway Engineer 1 STAFF 522 67.00 $ 34,974.00 $ Associate Bridge Engineer 2 STAFF 724 60.00 $ 43,440.00 $ Associate Roadway Engineer 2 STAFF 340 60.00 $ 20,400.00 $ Associate Bridge Engineer 1 STAFF 780 55.00 $ 42,900.00 $ Associate Roadway Engineer 1 STAFF 1,182 52.00 $ 61,464.00 $ Assistant Bridge Engineer 2 STAFF 500 47.00 $ 23,500.00 $ Assistant Roadway Engineer 2 STAFF 275 47.00 $ 12,925.00 $ Assistant Bridge Engineer 1 STAFF 44 38.00 $ 1,672.00 $ Assistant Roadway Engineer 1 STAFF 2899 38.00 $ 110,162.00 $ Senior CAD STAFF 756 71.00 $ 53,676.00 $
CAD/Detailer STAFF 372 49.00 $ 18,228.00 $
Engineering Technician STAFF 0 34.00 $ - $
Environmental Manager STAFF 55 80.00 $ 4,400.00 $
Senior Environmental Planner STAFF 234 57.00 $ 13,338.00 $ Associate Environmental Planner STAFF 158 49.00 $ 7,742.00 $ Environmental Planner STAFF 199 32.00 $ 6,368.00 $
Right of Way Manager STAFF 0 69.00 $ - $
Senior Right of Way Agent STAFF 0 56.00 $ - $
Right of Way Agent STAFF 0 34.00 $ - $
Funding Assistance STAFF 0 100.00 $ - $
13,445

LABOR COSTS
a) Subtotal Direct Labor Costs $ 799,626.00
b) Anticipated Salary Increases $15,737.72
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 815,363.72

INDIRECT COSTS
d) Fringe Benefits (Rate: 95.41% ) c) Total Fringe Benefits [(c) x (d)] 777,938.52 $ f) Overhead (Rate: 0.00% ) g) Overhead [(c) x (f)] - $
h) General and Administrative (Rate: 72.46% ) i) Gen & Admin [(c) x (h)] 590,812.55 $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 1,368,751.08 FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 218,411.48 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Field Visit 1 LS 500.00 $ 500.00 $
Design Coordination 1 LS 31,458.07 $ 31,458.07 $
i) TOTAL OTHER DIRECT COSTS $ 31,958.07
$35.00 - $55.00
$35.00 - $55.00
$60.00 - $90.00
$60.00 - $90.00
$46.00 - $66.00
$48.00 - $68.00
$48.00 - $68.00
Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
$40.00 - $65.00
$29.00 - $49.00
$50.00 - $70.00
$32.00 - $52.00
Range
$100.00 - $150.00
$100.00 - $150.00
$85.00 - $115.00
$50.00 - $80.00
$60.00 - $90.00
$32.00 - $52.00
$50.00 - $80.00
$30.00 - $60.00
$70.00 - $100.00
$70.00 - $100.00
$60.00 - $90.00
$50.00 - $70.00
$18.00 - $38.00
$70.00 - $100.00
$46.00 - $66.00
$34.00 - $54.00
$30.00 - $50.00
$70.00 - $100.00
$85.00 - $115.00
Prime Consultant Subconsultant 2nd Tier Subconsultant

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Packet Pg. 222 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) • ARELLANO ASSOCIATES (DBE) $ 215,452.69
• BURNE ENGINEERING (DBE) $ 338,077.78
• DUDEK $ 74,215.25
• EARTH MECHANICS, INC. (DBE) $ 314,990.48
• GEOCON WEST, INC. $ 30,571.66
• GUIDA SURVEYING $ 98,478.99
• ICF JONES & STOKES, INC. $ 80,171.63
• MOORE IACOFANO GOLTSMAN, INC. $ 88,793.55
• P2S, INC. $ 193,887.37
• UNICO ENGINEERING (DBE) $ 61,796.54
• GHD $ 54,819.96
• MOTT MACDONALD $ 80,320.79
• WALKER CONSULTANTS $ 92,338.97
m) TOTAL SUBCONSULTANTS' COSTS $ 1,723,915.66
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 1,755,873.73 TOTAL COST [(c) + (j) + (k) + (n)] $ 4,158,400.00
*Employees will be billed at their actual pay rates within the ranges specified above. When actual rates change, employees will be billed at their updated rate.

NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

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Packet Pg. 223 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $59.47 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $61.26 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $63.10 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $64.99 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $66.94 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 13,445 = 6723 Estimated Hours Year 1
Year 2 * 13,445 = 5378 Estimated Hours Year 2
Year 3 * 13,445 = 672 Estimated Hours Year 3
Year 4 * 13,445 = 672 Estimated Hours Year 4
Year 5 * 13,445 = 0 Estimated Hours Year 5
Total Total = 13,445
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 6723 = Estimated Hours Year 1
Year 2 * 5378 = Estimated Hours Year 2
Year 3 * 672 = Estimated Hours Year 3
Year 4 * 672 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $799,626.00 13,445

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $59.47
$61.26
$63.10
$64.99

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

50.0%

40.0%

5.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year
$799,626.00
$15,737.72

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
$64.99 $43,688.65
$66.94 $0.00
$815,363.72
$59.47 $399,813.00
$61.26 $329,445.91
$63.10 $42,416.16

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Packet Pg. 224 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 225 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: ARELLANO ASSOCIATES
Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Project Manager Margaret Meadows 325 65.00 $ 21,125.00 $ Senior Project Coordinator Thomas Reese 345 43.00 $ 14,835.00 $ Senior Project Coordinator Matt Evans 424 40.00 $ 16,960.00 $ Tech Lead Sohrab Mikanik 2 70.00 $ 140.00 $
Creative Lead Kyle Santiago 152 55.00 $ 8,360.00 $
Project Coordinator Issac Chavez 444 24.00 $ 10,656.00 $ 1,692

LABOR COSTS
a) Subtotal Direct Labor Costs $ 72,076.00
b) Anticipated Salary Increases $3,308.77
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 75,384.77

INDIRECT COSTS
d) Fringe Benefits (Rate: 0.00% ) c) Total Fringe Benefits [(c) x (d)] - $ f) Overhead (Rate: 124.91% ) g) Overhead [(c) x (f)] 94,163.12 $ h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] - $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 94,163.12
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 16,954.79 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Printed Materials 1 LS $ 5,000.00 $ 5,000.00
Postage/Mailings 1 LS $ 5,000.00 $ 5,000.00
Parcel Data 1 LS $ 8,000.00 $ 8,000.00
Translation/Interpretation-Spanish 1 LS $ 500.00 $ 500.00 Helpline 1 LS $ 150.00 $ 150.00
Web services/assets 1 LS $ 300.00 $ 300.00
Photo/Video Outside Services 1 LS $ 5,000.00 $ 5,000.00 Pop-up event rentals/misc. 12 EACH $ 250.00 $ 3,000.00
Transportation/Parking 50 EACH $ 10.00 $ 500.00
Mileage 2400 MILES 0.625 $ 1,500.00 $
i) TOTAL OTHER DIRECT COSTS $ 28,950.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 28,950.00 TOTAL COST [(c) + (j) + (k) + (n)] $ 215,452.69
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Range
Prime Consultant Subconsultant 2nd Tier Subconsultant

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Packet Pg. 226 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $42.60 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $43.88 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $45.19 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $46.55 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $47.94 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 1,692 = 423 Estimated Hours Year 1
Year 2 * 1,692 = 423 Estimated Hours Year 2
Year 3 * 1,692 = 423 Estimated Hours Year 3
Year 4 * 1,692 = 423 Estimated Hours Year 4
Year 5 * 1,692 = 0 Estimated Hours Year 5
Total Total = 1,692
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 423 = Estimated Hours Year 1
Year 2 * 423 = Estimated Hours Year 2
Year 3 * 423 = Estimated Hours Year 3
Year 4 * 423 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $72,076.00 1,692

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $42.60
$43.88
$45.19
$46.55

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

25.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year
$72,076.00
$3,308.77

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
$46.55 $19,689.85
$47.94 $0.00
$75,384.77
$42.60 $18,019.00
$43.88 $18,559.57
$45.19 $19,116.36

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Packet Pg. 227 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address: 5851 Pine Avenue, Suite A, Chino Hills, CA 91709 List services the consultant is providing under the proposed contract:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Public outreach, communications, stakeholder engagement I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Genoveva L. Arellano Principal
[email protected] 909.627.2974
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
Certification of Direct Costs:

EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3

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June 19, 2023
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 228 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: BURNE ENGINEERING SERVICES, INC.

Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
QA/QC Manager Lori Burne 220 73.00 $ 16,060.00 $
Sr Bridge Engineer Molly Iley 509 68.00 $ 34,612.00 $
Staff Engineer I STAFF 72 40.00 $ 2,880.00 $
Staff Engineer II Michael Capili 576 35.00 $ 20,160.00 $ Assisstant Engineer STAFF 145 25.00 $ 3,625.00 $
Sr CADD Technician STAFF 320 70.00 $ 22,400.00 $
Drafting Technician II STAFF 214 31.25 $ 6,687.50 $
Drafting Technician I STAFF 0 25.00 $ - $
Admin/Clerical STAFF 18 25.00 $ 450.00 $
2,074

LABOR COSTS
a) Subtotal Direct Labor Costs $ 106,874.50
b) Anticipated Salary Increases $1,452.42
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 108,326.92

INDIRECT COSTS
d) Fringe Benefits (Rate: 34.65% ) c) Total Fringe Benefits [(c) x (d)] 37,535.28 $ f) Overhead (Rate: 147.39% ) g) Overhead [(c) x (f)] 159,663.05 $ h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] - $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 197,198.33
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 30,552.53 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Travel - Site Visit 4 Flight 200.00 $ 800.00 $
Travel - Site Visit 4 Hotel 200.00 $ 800.00 $
Travel - Site Visit 10 Meals 40.00 $ 400.00 $
i) TOTAL OTHER DIRECT COSTS $ 2,000.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 2,000.00 TOTAL COST [(c) + (j) + (k) + (n)] $ 338,077.78
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
Range
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Prime Consultant Subconsultant 2nd Tier Subconsultant

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Packet Pg. 229 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $51.53 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $53.08 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $54.67 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $56.31 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $58.00 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 2,074 = 1348 Estimated Hours Year 1
Year 2 * 2,074 = 519 Estimated Hours Year 2
Year 3 * 2,074 = 207 Estimated Hours Year 3
Year 4 * 2,074 = 0 Estimated Hours Year 4
Year 5 * 2,074 = 0 Estimated Hours Year 5
Total Total = 2,074
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 1348 = Estimated Hours Year 1
Year 2 * 519 = Estimated Hours Year 2
Year 3 * 207 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided. $51.53 $69,468.43
$53.08 $27,520.18
$54.67 $11,338.32
$56.31 $0.00
$58.00 $0.00
$108,326.92
$106,874.50
$1,452.42

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

65.0%

25.0%

10.0%

0.0%

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $51.53
$53.08
$54.67
$56.31
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $106,874.50 2,074

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Packet Pg. 230 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**:

Signature:

Email**:

Address:

List services the consultant is providing under the proposed contract:

Certification of Direct Costs:

EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

Lori Burne
[email protected]
Title**: President
Date of Certification (mm/dd/yyyy):

Phone Number: 530.672.1600
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

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5137 Golden Foothill Pkwy, Ste 100, El Dorado Hills, CA 95762 06/20/2023
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 231 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: DUDEK
Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Jason Reynolds, Director STAFF 54 $ 96.60 $ 5,216.40
Sarah Richmond, Spec. V STAFF 85 $ 55.00 $ 4,675.00
Carolyn Groves, Spec. II STAFF 280 $ 42.09 $ 11,785.20
GIS Analyst III, TBD STAFF 36 $ 42.50 $ 1,530.00
Technical Editor II, TBD STAFF 30 $ 37.50 $ 1,125.00
Pubs Spec. II, TBD STAFF 23 $ 33.25 $ 764.75
508

LABOR COSTS
a) Subtotal Direct Labor Costs $ 25,096.35
b) Anticipated Salary Increases $644.47
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 25,740.82

INDIRECT COSTS
d) Fringe Benefits (Rate: 56.24% ) c) Total Fringe Benefits [(c) x (d)] 14,476.64 $ f) Overhead (Rate: 105.37% ) g) Overhead [(c) x (f)] 27,123.11 $ h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] $ - j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 41,599.75
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 6,734.06 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Mileage 225 miles 0.625 $ $ 140.63
i) TOTAL OTHER DIRECT COSTS $ 140.63
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 140.63 TOTAL COST [(c) + (j) + (k) + (n)] $ 74,215.25
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
December 29, 2022

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Range
$29.76 - $33.53
$36.33 - $43.56
$21.00 - $40.87
Prime Consultant Subconsultant 2nd Tier Subconsultant

Page 1 of 3 ends

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4.A.j
Packet Pg. 232 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $49.40 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $50.88 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $52.41 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $53.98 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $55.60 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 508 = 178 Estimated Hours Year 1
Year 2 * 508 = 229 Estimated Hours Year 2
Year 3 * 508 = 102 Estimated Hours Year 3
Year 4 * 508 = 0 Estimated Hours Year 4
Year 5 * 508 = 0 Estimated Hours Year 5
Total Total = 508
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 178 = Estimated Hours Year 1
Year 2 * 229 = Estimated Hours Year 2
Year 3 * 102 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $25,096.35 508

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $49.40
$50.88
$52.41
$53.98

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

35.0%

45.0%

20.0%

0.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year
$25,096.35
$644.47

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
$53.98 $0.00
$55.60 $0.00
$25,740.82
$49.40 $8,783.72
$50.88 $11,632.16
$52.41 $5,324.94

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4.A.j
Packet Pg. 233 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 234 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: EARTH MECHANICS, INC.

Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Project Manager Eric Brown 91 97.70 $ 8,890.70 $
Principal Engineer Hubert Law 14 97.70 $ 1,367.80 $
Senior Engineer Pat Wilson 28 69.30 $ 1,940.40 $
Senior Project Geologist Michael Hoshiyama 96 60.60 $ 5,817.60 $ Project Engineer Dane Nicklaus 96 51.10 $ 4,905.60 $
Senior Staff Engineer Bernardo Ambriz 372 47.00 $ 17,484.00 $ Staff Engineer Doug Brown 393 33.60 $ 13,204.80 $
Senior Technican Kiat Kaekul 121 50.40 $ 6,098.40 $
Technican Edson Amaro 105 26.00 $ 2,730.00 $
Admin Veronica Cheang 0 24.90 $ - $
1,316

LABOR COSTS
a) Subtotal Direct Labor Costs $ 62,439.30
b) Anticipated Salary Increases $1,512.68
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 63,951.98

INDIRECT COSTS
d) Fringe Benefits (Rate: 88.05% ) c) Total Fringe Benefits [(c) x (d)] 56,309.72 $ f) Overhead (Rate: 90.91% ) g) Overhead [(c) x (f)] 58,138.74 $ h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] - $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 114,448.46
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 17,840.04 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Utility Location 16 HOUR 250.00 $ 4,000.00 $
Drill Rig Rental 13 DAY 4,500.00 $ 58,500.00 $
Traffic Control 12 DAY 2,000.00 $ 24,000.00 $
Drum Testing and Disposal 30 DRUM 375.00 $ 11,250.00 $
Lab Testing 1 LS 13,500.00 $ 13,500.00 $
Permit Fees 1 LS 2,500.00 $ 2,500.00 $
Misc Drilling Expenses 1 LS 5,000.00 $ 5,000.00 $
i) TOTAL OTHER DIRECT COSTS $ 118,750.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 118,750.00 TOTAL COST [(c) + (j) + (k) + (n)] $ 314,990.48
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Range
Prime Consultant Subconsultant 2nd Tier Subconsultant

Page 1 of 3 ends

January 2020
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 235 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $47.45 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $48.87 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $50.34 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $51.85 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $53.40 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 1,316 = 526 Estimated Hours Year 1
Year 2 * 1,316 = 592 Estimated Hours Year 2
Year 3 * 1,316 = 132 Estimated Hours Year 3
Year 4 * 1,316 = 66 Estimated Hours Year 4
Year 5 * 1,316 = 0 Estimated Hours Year 5
Total Total = 1,316
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 526 = Estimated Hours Year 1
Year 2 * 592 = Estimated Hours Year 2
Year 3 * 132 = Estimated Hours Year 3
Year 4 * 66 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $62,439.30 1,316

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $47.45
$48.87
$50.34
$51.85

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

40.0%

45.0%

10.0%

5.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year
$62,439.30
$1,512.68

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
$51.85 $3,411.46
$53.40 $0.00
$63,951.98
$47.45 $24,975.72
$48.87 $28,940.62
$50.34 $6,624.19

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4.A.j
Packet Pg. 236 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address: 17800 Newhope Street, Suite B, Fountain Valley, CA 92708 List services the consultant is providing under the proposed contract:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Geotechnical
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

Eric Brown Principal
[email protected] 714.751.3826
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
Certification of Direct Costs:

EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3

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6/20/23
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4.A.j
Packet Pg. 237 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: GEOCON WEST, INC.

Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Associate STAFF 3 82.40 $ 247.20 $
Senior Engineer/Geologist STAFF 17 68.69 $ 1,167.74 $
Asbestos Consultant STAFF 48 48.53 $ 2,329.44 $
Staff Engineer/Geologist STAFF 28 30.96 $ 866.93 $
Staff (PW) STAFF 24 58.38 $ 1,401.13 $
Technical Typist/Drafting STAFF 14 25.75 $ 360.50 $
Industrial Hygienist STAFF 2 61.80 $ 123.60 $
136

LABOR COSTS
a) Subtotal Direct Labor Costs $ 6,496.54
b) Anticipated Salary Increases $0.00
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 6,496.54

INDIRECT COSTS
d) Fringe Benefits (Rate: 59.79% ) c) Total Fringe Benefits [(c) x (d)] 3,884.28 $ f) Overhead (Rate: 61.30% ) g) Overhead [(c) x (f)] 3,982.38 $ h) General and Administrative (Rate: 63.91% ) i) Gen & Admin [(c) x (h)] 4,151.94 $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 12,018.60
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 1,851.51 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Lab - ACM PLM 88 Each 25.00 $ 2,200.00 $
Lab - ACM Point Count 10 Each 55.00 $ 550.00 $
Lab - Paint Total Lead 12 Each 30.00 $ 360.00 $
Lab - Paint WET or TCLP 12 Each 85.00 $ 1,020.00 $
Lab - Soil Total Lead 40 Each 30.00 $ 1,200.00 $
Lab - Soil WET or TCLP 50 Each 85.00 $ 4,250.00 $
Travel Expense 2 Day 150.00 $ 300.00 $
PPE/Equipment 1 Day 25.00 $ 25.00 $
GPS Unit 1 Day 150.00 $ 150.00 $
Work Truck 1 Day 150.00 $ 150.00 $
i) TOTAL OTHER DIRECT COSTS $ 10,205.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 10,205.00 TOTAL COST [(c) + (j) + (k) + (n)] $ 30,571.66
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Range
$82.40 - $82.40
$56.00 - $75.00
$43.25 - $51.75
$25.75 - $25.75
$26.00 - $34.00
$58.38 - $58.38
$61.80 - $61.80
Prime Consultant Subconsultant 2nd Tier Subconsultant

Page 1 of 3 ends

January 2020
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 238 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $47.77 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $49.20 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $50.68 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $52.20 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $53.76 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 136 = 136 Estimated Hours Year 1
Year 2 * 136 = 0 Estimated Hours Year 2
Year 3 * 136 = 0 Estimated Hours Year 3
Year 4 * 136 = 0 Estimated Hours Year 4
Year 5 * 136 = 0 Estimated Hours Year 5
Total Total = 136
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 136 = Estimated Hours Year 1
Year 2 * 0 = Estimated Hours Year 2
Year 3 * 0 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $6,496.54 136

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $47.77
$49.20
$50.68
$52.20

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) 100.0%

0.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year
$6,496.54
$0.00

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
$52.20 $0.00
$53.76 $0.00
$6,496.54
$47.77 $6,496.54
$49.20 $0.00
$50.68 $0.00

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4.A.j
Packet Pg. 239 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address: 3303 N. San Fernando Blvd, Suite 100, Burbank, CA 91504 List services the consultant is providing under the proposed contract:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

William Lydon CFO
[email protected] 858.558.6900
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
Certification of Direct Costs:

EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3

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06/23/2023
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4.A.j
Packet Pg. 240 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: GUIDA SURVEYING, INC.

Project No. BHLO-5107(033) Contract No. Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Survey Manager Lisa Spivak, PLS 24 $ 101.00 $ 2,424.00
Sr. Project Surveyor Justin Height, PLS 20 $ 76.00 $ 1,520.00 Project Surveyor Project Surveyor 16 $ 70.00 $ 1,120.00 Sr. Survey Analyst Sr. Survey Analyst 40 $ 55.00 $ 2,200.00 Survey Analyst Survey Analyst 76 $ 50.00 $ 3,800.00
Survey Technician Survey Technician 40 $ 40.00 $ 1,600.00 Project Coordinator Project Coordinator 0 $ 36.00 $ -
PLS Party Chief** PLS Party Chief** 48 $ 68.26 $ 3,276.48 Certified Party Chief** Certified Party Chief** 90 $ 63.56 $ 5,720.40 Party Chief** Party Chief** 0 $ 59.51 $ -
Instrumentman** Instrumentman** 0 $ 54.86 $ -
Chainman** Chainman** 114 $ 54.28 $ 6,187.92
Apprentice(Avg)** Apprentice(Avg)** 24 $ 38.00 $ 912.00 492

LABOR COSTS
a) Subtotal Direct Labor Costs $ 28,760.80
b) Anticipated Salary Increases $0.00
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 28,760.80

INDIRECT COSTS
d) Fringe Benefits (Rate: 88.07% ) c) Total Fringe Benefits [(c) x (d)] $ 25,329.64 f) Overhead (Rate: 103.75% ) g) Overhead [(c) x (f)] $ 29,839.33 h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] $ - j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 55,168.97
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 8,392.98 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Preliminary Title Reports 4 EA 1,500.00$ $ 6,000.00
Mileage 250 Mile 0.625$ $ 156.25
i) TOTAL OTHER DIRECT COSTS $ 6,156.25
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 6,156.25 TOTAL COST [(c) + (j) + (k) + (n)] $ 98,478.99
NOTES:
$55-$85
$25-$45
PW Rate
PW Rate
PW Rate
$45-$65
$40-$60
$30-$50
PW Rate

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
September 7, 2022

PIER BRIDGE REPLACEMENT PROJECT - FINAL DESIGN
PW Rate
PW Rate
Range
$105-$125
$85-$95
Prime Consultant Subconsultant 2nd Tier Subconsultant

Page 1 of 4 ends

January 2020
TBD
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 241 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $58.46 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $60.21 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $62.02 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $63.88 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $65.79 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 492 = 492 Estimated Hours Year 1
Year 2 * 492 = 0 Estimated Hours Year 2
Year 3 * 492 = 0 Estimated Hours Year 3
Year 4 * 492 = 0 Estimated Hours Year 4
Year 5 * 492 = 0 Estimated Hours Year 5
Total Total = 492
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 492 = Estimated Hours Year 1
Year 2 * 0 = Estimated Hours Year 2
Year 3 * 0 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided. $63.88 $0.00
$65.79 $0.00
$28,760.80
$58.46 $28,760.80
$60.21 $0.00
$62.02 $0.00
$28,760.80
$0.00

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) 100.0%

0.0%

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $58.46
$60.21
$62.02
$63.88
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $28,760.80 492

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January 2020
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 242 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address:

List services the consultant is providing under the proposed contract:
12/28/2022
EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Survey and Mapping Services
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

Bernie McInally, PLS Executive Vice President
[email protected] 949-777-2041
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
220 Commerce, Suite 150, Irvine, CA 92602

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4.A.j
Packet Pg. 243 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: ICF Jones & Stokes, Inc.

Project No. Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Senior Consultant III Jessica Feldman 32 $ 55.52 $ 1,776.64 Project Director John Heller 158 $ 75.00 $ 11,850.00
Associate Consultant II Molly Iker-Johnson 200 $ 38.46 $ 7,692.00 Associate Consultant II Milagros Mujica 66 $ 36.06 $ 2,379.96 Senior Consultant II Brittany Buscombe 14 $ 49.12 $ 687.68 Senior Consultant III Elizabeth Irvin 32 $ 54.09 $ 1,730.88 Associate Consultant II Jenelle Mountain-Castro 14 $ 45.31 $ 634.34 516

LABOR COSTS
a) Subtotal Direct Labor Costs $ 26,751.50
b) Anticipated Salary Increases $977.57
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 27,729.07

INDIRECT COSTS
d) Fringe Benefits (Rate: 40.17% ) c) Total Fringe Benefits [(c) x (d)] $ 11,138.77 f) Overhead (Rate: 121.72% ) g) Overhead [(c) x (f)] $ 33,751.83 h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] $ - j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 44,890.59
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 7,261.97 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Mileage 464 mile $ 0.625 $ 290.00
i) TOTAL OTHER DIRECT COSTS $ 290.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 290.00 TOTAL COST [(c) + (j) + (k) + (n)] $ 80,171.63
NOTES:
$34.00 - $40.94
$50.80 - $58.04
$34.00 - $40.94
$47.80 - $50.70
$34.00 - $40.94

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Range
$50.80 - $58.04
$70.02 - $101.67
Prime Consultant Subconsultant 2nd Tier Subconsultant

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4.A.j
Packet Pg. 244 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $51.84 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $53.40 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $55.00 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $56.65 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $58.35 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 516 = 155 Estimated Hours Year 1
Year 2 * 516 = 155 Estimated Hours Year 2
Year 3 * 516 = 155 Estimated Hours Year 3
Year 4 * 516 = 52 Estimated Hours Year 4
Year 5 * 516 = 0 Estimated Hours Year 5
Total Total = 516
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 155 = Estimated Hours Year 1
Year 2 * 155 = Estimated Hours Year 2
Year 3 * 155 = Estimated Hours Year 3
Year 4 * 52 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided. $56.65 $2,923.21
$58.35 $0.00
$27,729.07
$51.84 $8,025.45
$53.40 $8,266.21
$55.00 $8,514.20
$26,751.50
$977.57

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

30.0%

10.0%

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $51.84
$53.40
$55.00
$56.65
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $26,751.50 516

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4.A.j
Packet Pg. 245 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address: 9300 Lee Highway, Fairfax, VA 22031
List services the consultant is providing under the proposed contract:
6/21/2023
EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Provision of support to ensure that project design adheres to architectural history requirements set forth in the project's Environmental Commitments Record.

Katharine Muller Sr. Vice President
[email protected] 703.539.1750
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

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4.A.j
Packet Pg. 246 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: MIG
Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Principal Landscape Arch STAFF 36 84.18 $ 3,030.55 $
Senior Landscape Architect STAFF 55 56.95 $ 3,132.18 $
Irrigation Specialist STAFF 93 49.52 $ 4,605.58 $
Senior Landscape Designer STAFF 272 43.52 $ 11,836.76 $ Landscape Designer STAFF 198 29.87 $ 5,914.26 $
Project Accountant STAFF 41 39.61 $ 1,624.17 $
695

LABOR COSTS
a) Subtotal Direct Labor Costs $ 30,143.50
b) Anticipated Salary Increases $409.65
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 30,553.15

INDIRECT COSTS
d) Fringe Benefits (Rate: 48.93% ) c) Total Fringe Benefits [(c) x (d)] 14,949.65 $ f) Overhead (Rate: 115.27% ) g) Overhead [(c) x (f)] 35,218.61 $ h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] - $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 50,168.27
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 8,072.14 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
i) TOTAL OTHER DIRECT COSTS $ -
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ - TOTAL COST [(c) + (j) + (k) + (n)] $ 88,793.55
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Range
Prime Consultant Subconsultant 2nd Tier Subconsultant

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4.A.j
Packet Pg. 247 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $43.37 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $44.67 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $46.01 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $47.39 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $48.82 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 695 = 452 Estimated Hours Year 1
Year 2 * 695 = 174 Estimated Hours Year 2
Year 3 * 695 = 70 Estimated Hours Year 3
Year 4 * 695 = 0 Estimated Hours Year 4
Year 5 * 695 = 0 Estimated Hours Year 5
Total Total = 695
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 452 = Estimated Hours Year 1
Year 2 * 174 = Estimated Hours Year 2
Year 3 * 70 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided. $47.39 $0.00
$48.82 $0.00
$30,553.15
$43.37 $19,593.27
$44.67 $7,761.95
$46.01 $3,197.92
$30,143.50
$409.65

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

65.0%

25.0%

10.0%

0.0%

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $43.37
$44.67
$46.01
$47.39
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $30,143.50 695

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4.A.j
Packet Pg. 248 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address: 617 West Seventh Street, Suite 304, Los Angeles, CA 90017 List services the consultant is providing under the proposed contract:

EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Evan Mather, FASLA, PLA, SITES AP Principal, Director of Landscape Architecture [email protected] 213.694.3800
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

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January 2020

6.21.2023
___________________________ ____________________________ Christopher J. Beynon Vice President, Chief Development Officer ________________ ______________ 510.812.0172 [email protected] DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 249 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: P2S Inc.

Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
PEN (ELEC) Aravind Batra* 6 153.25 $ 919.50 $
EN5 (ELEC) Marco Cabibbo 163 88.94 $ 14,497.22 $
DE5 (ELEC) Gary Jewell* 294 72.50 $ 21,315.00 $
EN3 (PLUMB) Rolando Domingo* 32 77.50 $ 2,480.00 $
D3 (PLUMB) Chad Peterson 149 49.90 $ 7,435.10 $
DE5 (FP) Quang Nguyen 31 65.43 $ 2,028.33 $
DE3 (FP) Hector Ramirez 51 46.05 $ 2,348.55 $
EN5 (MECH) Mike Shen 29 88.38 $ 2,563.02 $
DE3 (MECH) Zach Kell 47 49.90 $ 2,345.30 $
CAD/BIM4 John Voso 78 39.25 $ 3,061.50 $
880

LABOR COSTS
a) Subtotal Direct Labor Costs $ 58,993.52
b) Anticipated Salary Increases $801.72
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 59,795.24

INDIRECT COSTS
d) Fringe Benefits (Rate: 62.26% ) c) Total Fringe Benefits [(c) x (d)] 37,229.77 $ f) Overhead (Rate: 132.51% ) g) Overhead [(c) x (f)] 79,236.23 $ h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] - $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 116,466.00
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 17,626.12 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
i) TOTAL OTHER DIRECT COSTS $ -
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ - TOTAL COST [(c) + (j) + (k) + (n)] $ 193,887.37
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
$46.00 - $55.00
$33.00 - $40.00
Range
$90.00 - $160.00
$75.00 - $90.00
$60.00 - $72.00
$60.00 - $72.00
$60.00 - $68.00
$38.00 - $43.00
$46.00 - $55.00
$75.00 - $90.00
Prime Consultant Subconsultant 2nd Tier Subconsultant

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4.A.j
Packet Pg. 250 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $67.04 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $69.05 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $71.12 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $73.25 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $75.45 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 880 = 572 Estimated Hours Year 1
Year 2 * 880 = 220 Estimated Hours Year 2
Year 3 * 880 = 88 Estimated Hours Year 3
Year 4 * 880 = 0 Estimated Hours Year 4
Year 5 * 880 = 0 Estimated Hours Year 5
Total Total = 880
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 572 = Estimated Hours Year 1
Year 2 * 220 = Estimated Hours Year 2
Year 3 * 88 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $58,993.52 880

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $67.04
$69.05
$71.12
$73.25

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

65.0%

25.0%

10.0%

0.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year
$58,993.52
$801.72

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
$73.25 $0.00
$75.45 $0.00
$59,795.24
$67.04 $38,345.79
$69.05 $15,190.83
$71.12 $6,258.62

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4.A.j
Packet Pg. 251 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address: 5000 E Spring St, Suite 800, Long Beach, CA 90815 List services the consultant is providing under the proposed contract:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Kevin Peterson President
[email protected] 562.254.5131
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
Certification of Direct Costs:

EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3

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4.A.j
Packet Pg. 252 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: UNICO Engineering
Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Resident Engineer/Structures Representative Andrew Fiscus, PE 180 79.32 $ 14,277.60 $ Construction Engineer STAFF 80 50.00 $ 4,000.00 $
Construction Inspector STAFF 80 65.00 $ 5,200.00 $
340

LABOR COSTS
a) Subtotal Direct Labor Costs $ 23,477.60
b) Anticipated Salary Increases $352.16
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 23,829.76

INDIRECT COSTS
d) Fringe Benefits (Rate: 0.00% ) c) Total Fringe Benefits [(c) x (d)] - $ f) Overhead (Rate: 135.75% ) g) Overhead [(c) x (f)] 32,348.90 $ h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] - $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 32,348.90
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 5,617.87 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
i) TOTAL OTHER DIRECT COSTS $ -
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ - TOTAL COST [(c) + (j) + (k) + (n)] $ 61,796.54
NOTES:

Range
$75.00 - $85.00
$45.00 - $55.00
$65.00 - $70.00

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Prime Consultant Subconsultant 2nd Tier Subconsultant

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4.A.j
Packet Pg. 253 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $69.05 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $71.12 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $73.26 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $75.45 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $77.72 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 340 = 170 Estimated Hours Year 1
Year 2 * 340 = 170 Estimated Hours Year 2
Year 3 * 340 = 0 Estimated Hours Year 3
Year 4 * 340 = 0 Estimated Hours Year 4
Year 5 * 340 = 0 Estimated Hours Year 5
Total Total = 340
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 170 = Estimated Hours Year 1
Year 2 * 170 = Estimated Hours Year 2
Year 3 * 0 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided. $69.05 $11,738.80
$71.12 $12,090.96
$73.26 $0.00
$75.45 $0.00
$77.72 $0.00
$23,829.76
$23,477.60
$352.16

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

50.0%

0.0%

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $69.05
$71.12
$73.26
$75.45

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $23,477.60 340
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

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Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address:

List services the consultant is providing under the proposed contract:

Certification of Direct Costs:

Constructability Review
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

Cesar Montes de Oca, PE President
[email protected] 916.900.6623
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
9275 Sky Park Court, Suite 160, San Diego, CA 92123

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06.19.2023
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Packet Pg. 255 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: GHD
Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Principal / QA Review Craig Lewis 20 99.77 $ 1,995.40 $ Project Manager Aaron Holloway 64 78.85 $ 5,046.40 $
Coastal Scientist Braden Froble 140 39.80 $ 5,572.00 $
Project Engineer Una Savic 60 45.50 $ 2,730.00 $
CADD/GIS Ashlan Finn 40 33.65 $ 1,346.00 $
Admin Nicole Garza 20 40.60 $ 812.00 $
344

LABOR COSTS
a) Subtotal Direct Labor Costs $ 17,501.80
b) Anticipated Salary Increases $131.26
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 17,633.06

INDIRECT COSTS
d) Fringe Benefits (Rate: 28.91% ) c) Total Fringe Benefits [(c) x (d)] 5,097.72 $ f) Overhead (Rate: 153.72% ) g) Overhead [(c) x (f)] 27,105.55 $ h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] - $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 32,203.26
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 4,983.63 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
i) TOTAL OTHER DIRECT COSTS $ -
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ - TOTAL COST [(c) + (j) + (k) + (n)] $ 54,819.96
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Range
Prime Consultant Subconsultant 2nd Tier Subconsultant

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Packet Pg. 256 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $50.88 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $52.40 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $53.98 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $55.60 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $57.26 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 344 = 258 Estimated Hours Year 1
Year 2 * 344 = 86 Estimated Hours Year 2
Year 3 * 344 = 0 Estimated Hours Year 3
Year 4 * 344 = 0 Estimated Hours Year 4
Year 5 * 344 = 0 Estimated Hours Year 5
Total Total = 344
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 258 = Estimated Hours Year 1
Year 2 * 86 = Estimated Hours Year 2
Year 3 * 0 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $17,501.80 344

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $50.88
$52.40
$53.98
$55.60

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

75.0%

25.0%

0.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year
$17,501.80
$131.26

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
$55.60 $0.00
$57.26 $0.00
$17,633.06
$50.88 $13,126.35
$52.40 $4,506.71
$53.98 $0.00

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Packet Pg. 257 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address: 655 Montgomery Street, #1010, San Francisco, CA 94111 List services the consultant is providing under the proposed contract:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Coastal science & engineering in support of the CCC permit process I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

Craig Lewis Principal / Vice President
[email protected] 415.350.8337
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
Certification of Direct Costs:

EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3

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Packet Pg. 258 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Project Principal
Senior Engineer
Project Engineer
Principal Project Manager
Project Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 259 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 260 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 261 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: WALKER CONSULTANTS
Project No. BHLO-5107(033) Contract No. TBD Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Principal in Charge Steffen Turoff 93 75.00 $ 6,975.00 $ Walker Project Manager Daniel Garcia 180 50.00 $ 9,000.00 $ TDM Tania Schleck 130 50.00 $ 6,500.00 $
Parking Planner Ellen Schwartz 157 40.00 $ 6,280.00 $
Parking Design Kevin Waters 36 58.00 $ 2,088.00 $
Senior Technician Efrain Gonzalez 43 38.00 $ 1,634.00 $ Traffic and Parking Jeff Weckstein 33 60.00 $ 1,980.00 $ Director Multi-Modal Chrissy Nichols 37 70.00 $ 2,590.00 $ 709

LABOR COSTS
a) Subtotal Direct Labor Costs $ 37,047.00
b) Anticipated Salary Increases $0.00
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 37,047.00

INDIRECT COSTS
d) Fringe Benefits (Rate: 0.00% ) c) Total Fringe Benefits [(c) x (d)] - $ f) Overhead (Rate: 103.00% ) g) Overhead [(c) x (f)] 38,158.41 $ h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] - $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 38,158.41
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 7,520.54 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Estimated Expenses 1 LS 9,613.02 $ 9,613.02 $
i) TOTAL OTHER DIRECT COSTS $ 9,613.02
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 9,613.02 TOTAL COST [(c) + (j) + (k) + (n)] $ 92,338.97
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Description of Item
Range
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
June 19, 2023

PIER BRIDGE REPLACEMENT PROJECT - DESIGN SERVICES
Prime Consultant Subconsultant 2nd Tier Subconsultant

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DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 262 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $52.25 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $53.82 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $55.43 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $57.10 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $58.81 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 709 = 709 Estimated Hours Year 1
Year 2 * 709 = 0 Estimated Hours Year 2
Year 3 * 709 = 0 Estimated Hours Year 3
Year 4 * 709 = 0 Estimated Hours Year 4
Year 5 * 709 = 0 Estimated Hours Year 5
Total Total = 709
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 709 = Estimated Hours Year 1
Year 2 * 0 = Estimated Hours Year 2
Year 3 * 0 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided. $52.25 $37,047.00
$53.82 $0.00
$55.43 $0.00
$57.10 $0.00
$58.81 $0.00
$37,047.00
$37,047.00
$0.00

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) 100.0%

0.0%

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $52.25
$53.82
$55.43
$57.10
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $37,047.00 709

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Packet Pg. 263 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address:

List services the consultant is providing under the proposed contract:

Certification of Direct Costs:

Page 3 of 3 ends

January 2020
707 Wilshire Blvd Suite 3650 Los Angeles, CA 90017 [email protected] 213 488-4911June 20, 2023 Principal Steffen Turoff DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 264 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Exhibit “
C”
Project Schedule
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 265 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Project Schedule
Task Description Due Date
1 Notice to Proceed (anticipated) 7/10/23
2 35% Plan Submittal 10/6/23
3 65% PS&E Submittal 8/2/24
4 95% PS&E Submittal 11/8/24
5 Final PS&E Submittal 3/24/25
6 Obtain Coastal Commission Permit 2/24/25*
7 Begin Project Bidding 7/16/25*
8 Begin Construction 11/10/25*
9 Complete Construction 8/27/27*
*Dates for Tasks 6-9 are tentative and subject to change based on time required by the City, outside agencies, and the construction contractor.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 266 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Exhibit “
D”
Key Personnel
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 267 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Key Personnel
Federal Aid Project No. BHLO-5107(033)
Pier Bridge Replacement Project
DESIGN SERVICES SP2060

RFP FOR A CALTRANS FEDERALLY FUNDED PROJECT
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 268 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 11

KEY PERSONNEL
Dokken has developed a highly qualified full-service team to deliver all tasks necessary to see the Pier Bridge Replacement Project constructed a year prior to the 2028 Olympics. Each team member is available, committed, and excited to see this project through to construction. The qualifications of our teaming partners and key individuals are presented in this section.

Specialty Subconsultants
Dokken has partnered with the following subconsultants to provide the City a comprehensive team, capable of delivering every scope of work item under this contract. Each subconsultant was selected based on their experience and reputation providing excellent service to the City and similar agencies.

Burne Engineering Services, Inc.

Established in 2007, Burne Engineering Services,
Inc. (Burne Engineering) is a structural engineering
firm, specializing in the design of bridges and
buildings. The firm has provided structural design
for many hundreds of commercial and residential
building structures as well as Design Quality
Assurance Management for more than $100M in
state and federally funded transportation projects.

Burne Engineering also specializes in Quality
Assurance (QA) and Source Inspection Quality
Management Plans (SIQMPs) on large-scale projects
including the development of SIQMPs for Caltrans.

As a small, family-owned company, Burne
Engineering’s licensed engineers have been
designing bridges in reinforced and prestressed
concrete, timber, and steel for more than twenty
years. Delivered by a lean staff of 15 dedicated
employees, the firm’s project experience includes
design and construction support for all type of
transportation structures, pedestrian bridges, and
incidental structures. Burne Engineering’s relevant
project experience includes providing:
• Structural Engineer for building modifications for
Fixins Soul Food Restaurant, Sacramento, CA.
• Structural Engineer for new 4-story hotel,
Mackinaw Hotel, Placerville, CA.
• Structural Engineer, Placerville Old City Hall
Rehabilitation Study, Placerville, CA.
• Independent Bridge Design Check, Smith River
Bridge Detour, SR 101, Del Norte County,
Caltrans D59.

MIG, Inc.

MIG is recognized as leaders in delivering landscape
architectural design solutions that are artful, driven
by a compelling narrative, responsive to the site’s
natural and historic context, fiscally and
environmentally sustainable, community-driven,
and constructable.

Connection is what will drive the design for this
project – connecting and aligning with the values of
the community; connecting to the natural processes
of the larger ecosystem; and strong landscape
connections to emphasize the links between the
pier and the surrounding beachfront amenities.

MIG sees the Pier Bridge Replacement project as an
opportunity to create a new vibrant public open
space underneath the proposed structure. This new
space could incorporate new decorative hardscape,
vertical landscaping on the bridge columns, ample
lighting for safety and security, seating areas,
performance spaces, and public art. Additionally,
MIG will restore all existing landscape areas
impacted by construction, including at adjacent
Palisades Park.

MIG is has experience working with the City of
Santa Monica, including on the following projects:
• Santa Monica Airport Park
• Santa Monica Memorial Park
• Santa Monica City Services Building
• North Beach Park
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 269 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 12
Arellano Associates
Established in 1994, Arellano Associates (AA) is a
consulting firm specializing in communications and
public outreach, community and government
relations, and strategic planning and marketing
programs. AA has been working for more than two
decades to deliver marketing and community
outreach programs for some of Southern
California’s most important transportation, public
safety, sustainability, planning, and infrastructure
improvement projects. Their vision is to positively
impact communities through honest and
creative engagement using innovative
communication tools and techniques. AA’s
professionals provide comprehensive
communications and planning services for the full
spectrum of public projects from planning to
construction or implementation. AA also offers
specialized professional services geared toward
Latino and Spanish-speaking communities. AA is a
Limited Liability Corporation and is woman and
minority owned. AA is a certified Small Businessowned (SBE) and Disadvantaged Business Enterprise (DBE). AA operates out of a single office
in the City of Chino Hills and is comprised of a team
of 65 staff members.

Arellano Associates has performed outreach on the
following projects of similar size, scope, and/or
location as the Pier Bridge Replacement:
• City of Beverly Hills, North Portal Wilshire/Rodeo
Purple Line Extension
• City of Glendale, Riverwalk Bridge
• City of Los Angeles Westside Mobility Study
• City of Los Angeles, Los Angeles River Bike Path
• City of Santa Monica, Big Blue Bus
• LABOE 6th Street Viaduct Bridge
• Metro, Crenshaw/LAX Transit Project
• OCTA, OC Streetcar- Eat, Shop, Play Program
Earth Mechanics, Inc
Founded as a California Corporation in 1989, Earth
Mechanics, Inc. (EMI) is a geotechnical and
earthquake engineering consulting firm specializing
in major geotechnical site investigations and testing,
seismic hazard and earthquake retrofit evaluations,
and foundation design for projects related to
transportation infrastructure. With a staff of 36, EMI
has offices located throughout California. The
headquarters is in Fountain Valley, California in
Orange County. Other offices are in San Marcos,
Hayward, San Pedro, and San Bernardino.

In the City of Santa Monica, EMI provided
geotechnical services for all three phases of the
Beach Improvement Group (B.I.G.) project which
included the replacement of the California Incline
Viaduct, evaluation of the feasibility of
widening/retrofitting the Pier Bridge, and
replacement of the Idaho Avenue Pedestrian
Overcrossing the California Incline.

Other notable bridge projects in Los Angeles County
include the Sixth Street Viaduct Replacement,
the Riverside Drive Bridge, and the Schuyler
Heim Bridge. EMI’s pedestrian/bicycle bridge
projects in Southern California include the El Portal
Pedestrian Undercrossing, the Las Flores Creek
Pedestrian Bridge, and the Kelvin Avenue
Pedestrian Bridge. EMI has provided geotechnical
services for over 50 HBP bridges including the El
Camino Real Bridge Replacement and the Buckman
Springs Widening/Replacement.

EMI’s services included review of available
geotechnical and seismic data, field exploration and
soil laboratory testing, seismic evaluation
(liquefaction, seismic settlements, slope
deformation, axial and lateral pile evaluations),
foundation design, report preparation, and
construction support.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 270 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 13
Geocon Consultants, Inc.

Geocon Consultants, Inc. (Geocon) is a California
Corporation established in 1971 as a professional
engineering consulting firm providing comprehensive
geotechnical engineering, environmental consulting,
materials testing, and special inspection services for
over 51 years. We employ over 300 technically strong
and highly motivated engineers, geologists,
environmental scientists, and technicians.

State-of-the-art geotechnical and materials testing
laboratories, extensive inventories of field equipment
and instrumentation, comprehensive technical
libraries, and advanced data-management systems,
support each office. Geocon operates California
offices in Sacramento (Rancho Cordova), Fairfield,
Livermore, Los Angeles (Burbank), Murrieta,
Redlands, La Quinta, Irvine, and San Diego.

Geocon provides the following services to clients
throughout the state:
 Geotechnical Engineering
 Engineering Geology
 Environmental Consulting
 Hazardous Materials Site Investigations,
Remediation, Structure Surveys
 Environmental Contracting
 Construction Materials Testing
(Field and Laboratory)
 Special Inspection (DSA, ACI, CWI, ICC, PTI)
Dokken and Geocon have delivered over 140
projects together in the past 15 years, including
but not limited to:
• 5th Street over Feather River HBP Bridge
Replacement in Yuba City, CA
• SR-132 West Freeway/Expressway in Modesto, CA
• Indian Canyon Road Widening and Bridge
Replacement in Palm Springs, CA
• SR-111/66th Avenue New Grade Separation over
UPRR in Riverside County
• 9 HBP Bridge Replacements in Nevada County
• Marsh Street HBP Bridge Replacement in
San Luis Obispo, CA
• I-10/605 Interchange Design Build in
Baldwin Park, CA
Guida Surveying, Inc.

Guida Surveying, Inc. (Guida) is an SBE-certified,
multi-disciplined land surveying firm that has
provided project-based and on-call geomatics
services throughout California since 1995. Guida
has a long history of providing skilled surveyors,
field crews, and office personnel who have
significantly contributed to this region’s
infrastructure growth. The firm offers a depth of
staffing resources which can provide flexibility to
accommodate working off hours, variable days, and
locations, if needed.

Guida has provided land surveying and mapping
services on a variety of design and construction
bridge and roadway projects throughout Southern
California within the last 5 years including, but not
limited to:
• Pier Bridge Replacement TSR, Santa Monica, CA
• Camino Cielo Bridge Replacement, Phase 2 Final
Design, Castro Valley, CA
• I-215/McCall Road Interchange, Menifee, CA
• Port of Los Angeles, SR-47/Vincent Thomas
Bridge and Front Street/Harbor Boulevard
Interchange Reconfiguration, Los Angeles, CA
• Shoemaker Bridge Replacement, Long Beach, CA
• Jeffrey Open Space Trail/I-5 Bicycle and
Pedestrian Bridge Project, Irvine, CA
Guida’s team has expansive experience providing a
full suite of land surveying and mapping services,
delivering quality and innovative products on time
and within budget. The firm utilizes a unique blend
of traditional methodologies with new and
innovative technologies for the creation and
delivery of highly accurate work products. These
tools are utilized to increase effectiveness of field
data collection, enhance safety for field crews and
the community, and ensure final deliverables meet
a high standard of quality control. Guida is proud to
invest in the latest technology for the assessment of
critical infrastructure including roadways/highways,
structures, utilities, and environmental
surroundings.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 271 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 14
P2S, Inc.

For 31 years, P2S Inc. has brought innovative and
sustainable engineering solutions to clients
throughout the west coast. From mechanical,
electrical, plumbing and lighting design, to
commissioning and construction management
services, P2S takes a holistic, performance-based
approach to every single project they undertake.

That means they don’t just find a solution that
works, they find a solution that works for each
individual client.

P2S offers mechanical, electrical, plumbing, lighting,
and telecommunications system design services.

What’s more, their diverse team has worked with
almost every kind of municipal structure, including
bridges, parks, pools, civic centers, theaters, fire
stations and more. The P2S experts are ready to
support the City’s development goals.

The P2S team is skilled in complying with regulatory
requirements, careful planning and following
specifications. They’ve provided engineering
services as well as interior and exterior lighting
designs and controls for restrooms, parking lots,
streets, walkways, and other high-use spaces. Their
municipal designs make effective use of project
footprints and satisfy the needs of the cities they
work with. Relevant experience of P2S includes:
• Electrical design for the Oceanfront Walk
pedestrian path and bike trail in Santa Monica,
CA
• Lighting & Utility Design for the UC San Diego
New Gillman Bridge over I-5 in La Jolla, CA
• MEPT design for the new 2-story Mt. San
Antonio College Bookstore and Pedestrian
Bridge in Walnut, CA
ICF, Inc.

Founded in 1969, ICF is a leading multidisciplinary
land use, transportation, environmental, and
cultural resources services firm providing
comprehensive environmental planning services to
public and private clients throughout the western
United States. ICF specializes in the analysis of
environmental issues, regulatory compliance, and
the preparation of planning documents prescribed
by federal, state, and local regulations, including
NEPA, CEQA, and Section 106 of the National
Historic Preservation Act (NHPA). ICF has extensive
experience performing design review on a wide
variety of projects, including evaluation for
compliance with the Secretary of the Interior’s
Standards for the Treatment of Historic Properties
(SOIS) and implementing mitigation plans.

ICF’s Southern California team has decades of
experience in historic preservation and wellestablished working relationships with regulatory agencies throughout the region. Their staff includes
architectural historians, archaeologists, historic
architects, historians, and historic preservation
specialists, all of whom meet or exceed the
Secretary of the Interior’s Professional Qualification
Standards in their respective fields. ICF has a
successful track record of completing projects on
time, demonstrated by their history of providing
consistent quality service to their many on-call and
repeat clients. ICF’s relevant project experience
includes:
• Manchester Jr. Arts Center/Vision Theatre | Los
Angeles Bureau of Engineering, Los Angeles, CA
• U.S. Department of Housing and Urban
Development NHPA Section 106 Review | City of
Los Angeles Housing Department, Los Angeles,
CA
• Bateson Building | Department of General
Services, Real Estate Division, Sacramento, CA
• Transit Shed at Berths 180-181 and Storage
Shed at Berth 155A | Port of Los Angeles, Los
Angeles Harbor Department, Los Angeles, CA
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 272 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 15
Dudek
Dudek is a California-based environmental and
engineering consulting firm with offices nationwide
staffed by more than 700 environmental
practitioners, planners, scientists, civil engineers,
contractors, and technical experts. With analyses
based on science and ethics, Dudek offers solutions
that encompass the project lifecycle and anticipate
future needs. Their professionals find practical,
cost-effective approaches to help project owners
achieve their project-specific and overall goals.

Dudek is a recognized expert in coastal planning
and development permitting strategy. As an
integrated member of the Dokken team, Dudek will
leverage their work on high-profile public and
private projects in California’s coastal zone. In
support of this project Dudek will take maximum
advantage of their established leadership role in
coastal environmental planning, applying their
expertise in processing Coastal Development
Permits (CDP) across multiple project types,
including Public Work Plans and Local Coastal
Program (LCP) amendments, along with local
agency piers and marine safety center projects. The
City of Santa Monica will benefit from Dudek’s
experienced professionals facilitating project
planning, navigating resource agency approvals,
completing environmental documentation,
conducting public outreach, and representing
projects at local and state hearings. Dudek’s
relevant project experience includes:
• Oceanside Pier View Way - Pier
Replacement/Retrofit Project CDP
• Encinitas Moonlight Beach Marine Safety Center
CDP
• I-5 North Coast Corridor Public Work Plan /
Transportation and Resource Enhancement
Program
• San Mateo County Harbor District Master Plan
Development
• Dana Point Harbor Hotels SLR Planning
• Santa Ana Watershed Project Authority One
Water One Watershed Plan Update 2018
UNICO Engineering, Inc.

Established in 2013, UNICO Engineering (UNICO) is a
certified DBE firm that is fully committed to
providing high quality construction management,
engineering, and land surveying services to public
and private clients. UNICO serves clients throughout
California with a current staff of over 80 from their
corporate office located in Folsom, with branch
offices in Oakland and San Diego. UNICO offers:
• Construction Management
• Bridge, Roadway, Electrical, Facilities, Water and
Sewer Inspection
• Value Engineering
• Office Engineering and Labor Compliance
• Construction Staking and Verification
• Drone Surveying
UNICO’s Resident Engineers and Structures
Representatives are graduates of the Caltrans
Resident Engineer Academy and have worked on
the replacement, rehabilitation, and retrofit of
signature structures throughout California. UNICO’s
structures expertise includes:
• Falsework Submittal Review
• Bicycle and Pedestrian Overcrossings
• Cast-in-Place, Post-Tensioned Box Girder Bridges
• Pre-Cast, Pre-Stressed Girder Bridges
• Soil Nail and Retaining Walls
• Bridge Foundation Construction
• Structural Steel Retrofit
• Source Inspection
• Bridge Demolition
• Caltrans and FHWA Coordination
UNICO and Dokken have delivered over 80 projects
together since UNICO’S inception. The firm’s
relevant Constructability Review experience includes:
• Sports Park Drive Pedestrian Overcrossing,
Woodland, CA
• Lime Creek Rd Bridge Replacement, Calaveras County
• Del Rio Trail, Sacramento, CA
• Kammerer Road Reconstruction, Elk Grove, CA
• 9362 Studio Court Remodel Ph 2 Tenant
Improvements & Police Department Campus
Improvements | Elk Grove, CA
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 273 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally
Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 16
Project Team Organization
Dokken has assembled a highly qualified team to
provide the needed services requested by the
City for the Pier Bridge Replacement Project.

Our Project Manager, Tim Osterkamp, PE, will be
supported by a staff that has worked together on
many similar projects. Tim has managed Dokken
services on many bridge projects throughout the
Southern California region such as East Garden
Grove-Wintersburg Channel Bridges and
Silverado Creek Bridge Replacement in Orange
County.

Tim has led the team completing the Type
Selection Report for the City’s Pier Bridge
Replacement project and will bring the same
level of responsiveness and quality into final
design of this project.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 274 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 17
Staffing Plan
The following table summarizes our key personnel’s availability for the duration of the contract in addition to their relevant project experience and areas of expertise. This table is followed by our approach to adequately staffing this project and resumes for our key personnel assigned to this contract.

NAME, PROJECT ROLE,

YEARS OF EXPERIENCE, AND COMPANY

AREAS OF EXPERTISE RELEVANT PROJECT EXPERIENCE

ANNUAL AVAILABILITY
2022-2023
Tim Osterkamp, PE
Project Manager
35 years of experience (10 w/ Dokken)
• Project Management & Subconsultant Management
• Cost Control & Schedule Management
• Agency & Stakeholder Coordination
• Complex Bridge Design
• Pier Bridge Replacement Type Selection Report | Santa Monica, CA | Project Manager • Pezzi Road HBP Bridge Replacement PA&ED and PS&E | San Joaquin County | Project Manager • Silverado Canyon Road and Modjeska Canyon Road HBP Bridge Replacement Projects | Orange County | Project Manager • Camino Cielo Bridge Replacement and Ecosystem Rehabilitation at Matilija Dam | Ventura County | Project Manager 55%
John Klemunes, PE
Principal-in-Charge & Funding Assistance
32 years of experience (12 w/ Dokken)
• Grant Applications
• Agency & Stakeholder Coordination
• Contract Compliance
• QA/QC
• Pier Bridge Replacement Type Selection Report | Santa Monica, CA | Principal-in-Charge • 2016-2017 Bridge Preventive Maintenance Program (28 Bridges) | Carlsbad, CA | Principal-in-Charge • Mast Park Improvements PA&ED and PS&E | Santee, CA | Principal-in-Charge • Superior Avenue Pedestrian Overcrossing and Parking Lot PS&E | Newport Beach, CA | Project Manager 35%
Rob Burns, PE, SE
Bridge Project Engineer
14 years of experience (13 w/ Dokken)
• Structures Design (Bridges and Retaining Walls)
• Project Management & Subconsultant Management
• Field Assessment of Existing Structural Conditions
• Seismic Analysis
• La Loma Road HBP Bridge Reconstruction PA&ED and PS&E | Pasadena, CA | Project Engineer • Carlsbad Boulevard Beach Access Repairs | Carlsbad, CA | Project Manager • Holly Street Bridge Seismic Retrofit PA&ED and PS&E | Pasadena, CA | Project Manager • Santa Fe Avenue HBP Bridge Replacement PA&ED and PS&E | Stanislaus County | Bridge Project Engineer 50%
Marty Maechler, PE
Senior Bridge Design Engineer
38 years of experience (27 w/ Dokken)
• Structural Analysis & Design
• Caltrans Standards
• Foundation Design
• Project Delivery
• I-10/605 Interchange Design Build | Baldwin Park, CA | Structures Design Manager • SR-132 West Freeway-Expressway, Phase I PA&ED and PS&E | Modesto, CA | Structures Project Engineer • Fifth Street over Feather River HBP Bridge Replacement PA&ED and PS&E | Yuba City, CA | Senior Design Engineer • Green Tree Road Extension over BNSF PA&ED and PS&E | Victorville, CA | Lead Structures Design Engineer 50%
Fortunato Enriquez, PE
Senior Bridge Design Engineer
10 years of experience (All w/ Dokken)
• Field Assessment of Existing Structural Conditions
• Structural Analysis & Design
• Specifications
• Cost Estimating
• Pier Bridge Replacement Type Selection Report | Santa Monica, CA | Project Engineer • Silverado Canyon and Modjeska Canyon HBP Bridge Replacements PA&ED | Orange County | Project Engineer • 30 SB-1 Bridge Maintenance Projects | Orange County | Project Engineer • La Loma Road HBP Bridge Reconstruction PA&ED and PS&E | Pasadena, CA | Design Engineer 55%
Amir Momeni, PhD, PE, SE
Senior Bridge Design Engineer
10 years of experience (1 w/ Dokken)
• Transportation Structures Research & Analysis
• Bridge Design
• Timber Design
• Retaining Structures Design
• Vista Canyon Bridge over the Santa Clara River PS&E | Santa Clarita, CA | Senior Bridge Engineer • District 59 Caltrans On-Call Design Support Services | Northern California | Task Order Manager • Storm Damage Repair On-Call | Santa Cruz County | Lead Design Engineer • I-5 West End Viaduct, Caltrans District 3 On-Call Contract | Sacramento, CA | Assistant Project Manager 40%
Gabriela Morales, PE
Associate Bridge Design Engineer
6 years of experience (All w/ Dokken)
• Bridge Design
• Quantity Calculations
• Retaining Structures Design
• Caltrans Standards
• Pier Bridge Replacement Type Selection Report | Santa Monica, CA | Structures Design Engineer • SR-01 over Jack Peters Creek Bridge Widening TSR and PS&E | Mendocino County | Structures Design Engineer • Soda Springs Road HBP Bridge Replacement | Nevada County | Structures Design Engineer • Eastside at Olney Creek HBP Bridge Replacements | Redding, CA | Structures Design Engineer 65%
Eric Espinoza, PE
Roadway Project Engineer
10 years of experience (All w/ Dokken)
• Roadway Geometrics & Design
• Bridge Deck Drainage Design
• Utility Relocation Coordination & Design
• Project Management & Subconsultant Management
• Fifth Street over Feather River HBP Bridge Replacement PA&ED and PS&E | Yuba City, CA | Roadway PE & Utilities • SR-132 West Freeway-Expressway, Phase I PA&ED and PS&E | Modesto, CA | Design Engineer & Utility Engineer • 9 HBP Bridge Replacements PA&ED and PS&E | Nevada County | Roadway Design Engineer • Bear Valley Road over Mojave River HBP Bridge Widening | Apple Valley, CA | Roadway PE & Utility Coordination 50%
Matt Atkinson, PE, QSD/P
Senior Roadway Design Engineer
12 years of experience (9 w/ Dokken)
• Roadway Geometrics & Design
• Water Quality & Drainage Design
• Traffic Handing & Stage Construction
• Construction Support
• Pier Bridge Replacement Type Selection Report | Santa Monica, CA | Lead Roadway Engineer • Santa Fe Avenue HBP Bridge Replacement PA&ED and PS&E | Stanislaus County | Roadway Project Engineer • Rock Springs Road over Mojave River HBP Bridge Replacement PS&E | San Bernardino County | Roadway Project Engineer • Bear Valley Rd. over Mojave River HBP Bridge Replacement PA&ED and PS&E | Apple Valley, CA | Roadway Project Engineer 50%
Darwin Cruz, PE
Senior Roadway & Parking Lot Design Engineer
15 years of experience (All w/ Dokken)
• Roadway Geometrics & Design
• Parking Lot Design
• Utility Relocation Coordination & Design
• Traffic Handing & Stage Construction
• Preliminary Engineering for UC San Diego Gliderport Parking Lot Design | San Diego, CA | Project Engineer • Superior Avenue Pedestrian Overcrossing and Parking Lot PS&E | Newport Beach, CA | Senior Design Engineer • I-805/E. Palomar Street Transit Station, Park & Ride, and Direct Access Ramp | Chula Vista, CA | Project Engineer • Miramar Street & Athena Circle Improvements at UC San Diego | San Diego, CA | Project Engineer 55%
Amanda Konieczka, PE
Senior Roadway Design Engineer
11 years of experience (10 w/ Dokken)
• Roadway Geometrics & Design
• HBP Requirements
• Caltrans Coordination & Local Assistance Documents
• Cost Estimating
• Pier Bridge Replacement Type Selection Report | Santa Monica, CA | Utility/Roadway Engineer • SR-132 West Freeway-Expressway, Phase I PA&ED and PS&E | Modesto, CA | Project Engineer • 9 HBP Bridge Replacements PA&ED and PS&E | Nevada County | Roadway Project Engineer • Fifth Street over Feather River HBP Bridge Replacement PA&ED and PS&E | Yuba City, CA | Roadway & Drainage Engineer 60%
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 275 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 18

NAME, PROJECT ROLE,

YEARS OF EXPERIENCE, AND COMPANY

AREAS OF EXPERTISE RELEVANT PROJECT EXPERIENCE

ANNUAL AVAILABILITY
2022-2023
Richard Sanders, PE
Associate Roadway Design Engineer
8 years of experience (6 w/ Dokken)
• Roadway Geometrics & Design
• Cost Estimating
• Computer-aided Drafting & Design
• 3D Modeling
• Fifth Street over Feather River HBP Bridge Replacement PA&ED and PS&E | Yuba City, CA | Associate Engineer • SR-132 West Freeway-Expressway, Phase I PA&ED and PS&E | Modesto, CA | Associate Engineer • 9 HBP Bridge Replacements PA&ED and PS&E | Nevada County | Associate Design Engineer • Pezzi Road HBP Bridge Replacement PA&ED and PS&E | San Joaquin County | Associate Design Engineer 65%
Tony Powers, PE
Senior ADA/Pedestrian/Bicycle Design Engineer
38 years of experience (13 w/ Dokken)
• ADA/Pedestrian/Bicycle-friendly Design
• ADA & Accessibility Compliance and Coordination
• Bridge Design
• Public & Community Outreach
• Ojai Valley Trail Bridge over San Antonio Creek PS&E | Ventura County | Project Manager • Safe Routes to Transit for Bicyclists Study for SACOG | Sacramento, CA | Senior Engineer • Bike Safety Improvement Recommendations, Folsom South Canal Bike Path | Rancho Cordova, CA | Senior Engineer • Del Rio Trail PA&ED and PS&E | Sacramento, CA | Senior Structures / Bikeway Engineer 45%
Rosa Griggs, PE
Lead Specifications Writer
20 years of experience (19 w/ Dokken)
• Specifications Writing
• QA/QC
• Complex Bridge Design
• HBP Requirements
• Pier Bridge Replacement Type Selection Report | Santa Monica, CA | QA/QC Manager • 9 HBP Bridge Replacements | Nevada County | Project Engineer & Specifications Writer • Fifth Street over Feather River HBP Bridge Replacement PA&ED and PS&E | Yuba City, CA | Specifications Writer • Rainbow Bridge HBP Rehabilitation PS&E | Folsom, CA | Specifications Writer 35%
Ashley Orsaba-Finders, PE, QSD/P
Drainage & Stormwater Design Lead
15 years of experience (5 w/ Dokken)
• Drainage Design
• Water Quality & BMPs
• MS4 Compliance
• Hydraulics & Hydrology
• Rock Springs Road over Mojave River HBP Bridge Replacement PS&E | San Bernardino County | Drainage Lead • Bear Valley Road over Mojave River HBP Bridge Replacement PA&ED and PS&E | Apple Valley, CA | Drainage Lead • East Palm Canyon Drive Bridge Widening PA&ED and PS&E | Palm Springs, CA | Drainage Lead • Avenue 66 New Grade Separation over UPRR & SR-111 PA&ED and PS&E | Mecca, CA | Drainage Lead 50%
Jena Addenbrooke, PE
Utility Coordination & Design Lead
14 years of experience (All w/ Dokken)
• Utility Coordination & Design
• Utility Conflict Identification & Mapping
• FHWA Regulations & Requirements
• Roadway Design
• SR-11/Otay Mesa East Port of Entry, Phase I PS&E | San Diego, CA | Associate Engineer/Utility Coordinator • Mid-Coast Corridor Transit Dry Utilities Relocation | San Diego, CA | Associate Engineer/Utility Coordinator • I-805/E. Palomar Street Transit Station, Park & Ride, and Direct Access Ramp | Chula Vista, CA | Asst. Engineer/Utility Coord. • SR-76 Widening PS&E | Bonsall, CA | Assistant Engineer/Utility Coordinator 55%
Joe Ostdiek, PE, TE
Electrical/Lighting Design Lead, MEP & FP Oversight,
ADA/Pedestrian Bicycle Design
23 years of experience (20 w/ Dokken)
• Electrical Systems Analysis & Design
• Lighting Analysis and Design
• ADA & Accessibility Compliance and Coordination
• Utility Relocation Coordination & Design
• Project Management & Subconsultant Management
• Fifth Street over Feather River HBP Bridge Replacement PA&ED and PS&E | Yuba City, CA | Traffic Manager & Lighting Design • Golden Valley Road Bridge PSR & PS&E | Santa Clarita, CA | Signal & Lighting Design Engineer • McBean Parkway HBP Bridge Widening PS&E | Santa Clarita, CA | Signal & Lighting Design Engineer • Bear Valley Road Overhead at BNSF Railroad PA&ED and PS&E | Victorville, CA | Signal & Lighting Design Engineer • Green Tree Road Extension over BNSF PA&ED and PS&E | Victorville, CA | Signal & Lighting Design Engineer 45%
Amy Bakker
Environmental Lead
10 years of experience (7 w/ Dokken)
• Environmental Project & Subconsultant Management
• Agency Coordination
• Mitigation Planning & Implementation
• Environmental Documentation & Permitting
• Mojave Riverwalk Trail Environmental Permitting | Victorville, CA | Senior Environmental Planner • Bogert Trail Bridge Rehabilitation PA&ED and PS&E | Palm Springs, CA | Environmental Planner & Lead Monitor • Temescal Canyon Road Realignment Environmental Clearance | Riverside County | Lead Environmental Planner • Avenue 66 New Grade Separation over UPRR & SR-111 PA&ED and PS&E | Mecca, CA | Environmental Planner 55%
Dave Clerici, PE
Constructability Review
49 years of experience (4 w/ Dokken)
• Constructability Review
• Construction Phasing
• Alternative Project Delivery
• QA/QC
• SR-132 West Freeway-Expressway, Phase I PA&ED and PS&E | Modesto, CA | Constructability Reviewer • I-10/605 Interchange Design Build | Baldwin Park, CA | Deputy Project Manager • Sexton Road HBP Bridge Replacement PA&ED and PS&E | San Joaquin County | Constructability Reviewer • 9 HBP Bridge Replacements PA&ED and PS&E | Nevada County | Constructability Reviewer 25%
Lori Burne, PE, SE
Senior Structural Engineer
25 years of experience (15 w/ Burne Engineering)
• Structural Design, Rehabilitation, and Retrofit
• Construction of Buildings & Bridges
• Structural Analysis
• Structural Inspection
• Fixins Soul Food Restaurant – timber addition to masonry building for new restaurant | Sacramento, CA | Structural Engineer • Mackinaw Hotel – structural analysis, design, and details for new 4-story hotel | Placerville, CA | Structural Engineer • Taylor Lynn Apartments - structural analysis, design, and details for new 2-story, 22-unit apartment complex | Cloverdale, CA | Structural Engineer
25%
Molly Iley, PE
Principal/Senior Structural Engineer
24 years of experience (10 w/ Burne Engineering)
• Structural Design, Rehabilitation, and Retrofit
• Structural Analysis
• Caltrans Bridge Design Standards
• Constructability Review
• Smith River Bridge – Detour, PM 36, SR 101 PS&E | Del Norte County | Senior Bridge Engineer • Santa Cruz County Regional Transportation Commission Chanticleer Avenue Bike/Ped Overcrossing PS&E | Santa Cruz County | Independent Checker
• SR-01/Manchester Creek Pedestrian Bridge | Mendocino County | Senior Bridge Engineer 35%
Margaret Meadows
Public Outreach Lead
12 years of experience (3 w/ Arellano Associates)
• Public Outreach for Transportation Projects
• Community Relations
• Content Creation & Social Media Management
• Event Management
• Los Angeles County Metropolitan Transportation Authority (Metro), Crenshaw/LAX Transit Project | Los Angeles, CA | Public Outreach Lead
• Metro, Purple Line Section 3 Project – Tunnels | Los Angeles, CA | Public Outreach Lead • Metro, Sepulveda Transit Corridor Feasibility Study | Los Angeles County | Public Outreach Lead 20%
Thomas Reese
Senior Public Outreach Project Coordinator
8 years of experience (4 w/ Arellano Associates)
• Strategic Communication & Message Development
• Project Organization
• Collateral Material Development
• Graphic Illustration Design
• Los Angeles County Metropolitan Transportation Authority (Metro), Purple Line Extension Section 3 – Tunnels | Los Angeles, CA | Senior Project Coordinator
• SBCTA I-10 Corridor Express Lanes Design Build | San Bernardino, CA | Senior Project Coordinator • Caltrans I-10 Design Build Rehabilitation Project | Coachella Valley, CA | Senior Project Coordinator 35%
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 276 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 19

NAME, PROJECT ROLE,

YEARS OF EXPERIENCE, AND COMPANY

AREAS OF EXPERTISE RELEVANT PROJECT EXPERIENCE

ANNUAL AVAILABILITY
2022-2023
Jason Reynolds
Coastal Commission Permit Lead
29 years of experience (3 w/ Dudek)
• Coastal Commission Permit Requirements
• Coastal Development Permitting
• Environmental Clearance
• Environmental Impact Analysis
• Concrete Pier Replacement | Oceanside, CA | Environmental Contract Manager • Master Plan Update, San Mateo County Harbor District | San Mateo County | Environmental Contract Manager • Coastal Hazards Response Plan, San Simeon Community Services District | San Luis Obispo | Environmental Contract Manager • Dana Point Harbor Hotels Sea Level Rise Planning | Dana Point, CA | Environmental Contract Manager 35%
Eric Brown, PE, GE
Geotechnical Lead
29 years of experience (26 w/ EMI)
• Geotechnical Investigation, Design, and Analysis
• Foundation, Geotechnical Design & Materials Reports
• Caltrans Protocols for Encroachment Permits
• Constructability Review
• Pier Bridge Replacement Type Selection Report | Santa Monica, CA | Geotechnical Lead • California Incline Replacement | Santa Monica, CA | Senior Geotechnical Engineer • Sixth Street Viaduct Replacement | Los Angeles, CA | Senior Geotechnical Engineer • El Portal Pedestrian/Bicycle Underpass | Encinitas, CA | Geotechnical Project Manager 40%
Lisa Spivak, PLS
Survey Manager
34 years of experience (5 w/ Guida)
• Land Surveying
• Boundary Mapping
• Topographic Design Surveys
• LiDAR Surveys
• Pier Bridge Replacement Type Selection Report | Santa Monica, CA | Survey Manager • Camino Cielo Bridge Replacement, Phase 2 PS&E | Castro Valley, CA | Survey Manager • I-215/McCall Boulevard Interchange PA&ED and PS&E | Menifee, CA | Survey Manager • SR-47/Vincent Thomas Bridge & Front Street/Harbor Blvd Interchange Reconfiguration | Port of Los Angeles | Survey Manager 25%
Jessica Feldman
Senior Architectural Historian
26 years of experience (17 w/ ICF)
• Historic Preservation
• Architectural History
• Preservation Planning
• Historic Property Survey Reporting
• Pier Bridge Replacement Project | Santa Monica, CA | Architectural Historian/Subject Matter Expert • Mojave River Bridge Project | Barstow, CA | Architectural Historian/Subject Matter Expert • Mount Vernon Avenue Bridge Replacement Project | Architectural Historian • Historic Bridge Replacement & Rehabilitation Program – Caltrans District 7 | Los Angeles, CA | Architectural Historian 55%
Evan Mather, FASLA, PLA, SITES AP
Principal Landscape Architect
29 years of experience (19 w/ MIG)
• Landscape architecture design for parks,
streetscapes, schools, and housing
• Sustainable Landscape Architecture Design
• Burbank Water & Power EcoCampus | Burbank, CA | Principal Landscape Architect • Oxnard Campus Park | Oxnard, CA | Principal Landscape Architect • Willowbrook Streetscape and Bikeway Improvements | Los Angeles, CA | Principal Landscape Architect 10%
Aravind Batra, PE, LC, LEED AP BD+C
Senior Electrical Engineer
30 years of experience (27 w/ P2S)
• Electrical design for renovation & new buildings
• Electrical design for transportation projects
• Independent & peer review of electrical plans
• UC San Diego Gilman Bridge Electrical Design | La Jolla, CA | Senior Electrical Engineer • Mt San Antonio College Bookstore and Pedestrian Bridge Electrical Design | Walnut, CA | Senior Electrical Engineer • Cier of Hermosa Beach Pier Plaza Lighting Design | Hermosa Beach, CA | Senior Electrical Engineer 35%
Rolando Domingo, PE, CPD, LEED AP
Senior Plumbing Engineer
29 years of experience (18 w/ P2S)
• Design, specifications, and construction support for
plumbing & fire protection systems
• MEP&FP design coordination w/ client & project team
• Van Nuys Administration Center Upgrades | Van Nuys, CA | Senior Plumbing Engineer • Long Beach Arena Water Calculation | Long Beach, CA | Senior Plumbing Engineer • Metropolitan Water District Maintenance Building Design & Construction Support | La Verne, CA | Senior Plumbing Engineer 40%
Andrew Fiscus, PE
Constructability Review
15 years of experience (1 w/ UNICO)
• Construction of transportation structures
• Constructability review of new, temporary, and
rehabilitated structures
• SR-11/Siempre Viva Road Overcrossing, Caltrans District 11 | San Diego, CA | Falsework Design Engineer • SR-905-Otay Mesa Port of Entry, Caltrans District 11 | San Diego, Ca | Falsework Design Engineer • Mid-Coast Corridor Transit Project | San Deigo, CA | Falsework Design Engineer 35%
Staffing Approach
Dokken currently has over 135 employees of which we have assigned 31 to this contract. Considering availability, this equates to approximately 30,000 available Dokken FTE hours assigned to the City. In addition, we have 11 specialty subconsultants on the team adding 33+ professionals available to this project. As demonstrated by our past performance with public agency projects, Dokken has the depth of staff to meet the City’s desired schedule and available budget. We have reviewed our current and anticipated workload for our proposed staff and attest they are available through the duration of this contract.

A summary of our staffing plan, including our subconsultants, is as follows:
• Our Project Manager, Tim Osterkamp, PE, and his assigned Project Engineers will be the focal point of contact for Team communications. They will work directly with Tim to coordinate tasks and product development between City staff and the Dokken Team.
• Project meetings, videoconferencing, conference calls, e-mails, and other communication methods will be used to ensure everyone is on the same page. • Tim will ensure communication between all team members is timely and responsive. The assigned key personnel will ensure information is accurate and the City is kept appraised of the project’s progress. • Tim will ensure that project leads and subconsultants are aware of the project’s scope, budget, and schedule prior to beginning each task. • Task-level budgets and durations will be assigned to staff at the beginning of the project assignment. Progress will be monitored by the Project Engineers and verified by Tim. • Fundamental tasks will be assigned to Associate and Assistant Engineers for completion. Experienced Associate / Senior Engineers will provide oversight during task completion and review / approve the product developed.

By accurately understanding this project’s needs and constraints, our hand-picked team will provide the necessary services to develop a feasible and cost-effective design to meet this project’s purpose and need. When the need arises, Dokken’s goal is to turn potentially challenging project constraints into major project successes.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 277 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 20
Tim Osterkamp, PE

PROJECT MANAGER
Education
1988, MS Civil Engineering, University of California, Davis 1985, BS Civil Engineering, University of California, Davis Licenses/Certifications
1990, California Professional Civil Engineer, #C46783
Experience
35 years (10 w/ Dokken)
Mr. Timothy (Tim) Osterkamp has
35 years of experience in the
preparation of bridge plans,
specifications, and estimates for
transportation design projects. Tim has
served as a Project Manager, Project
Engineer, Senior Designer, Independent Design Checker,
and Specifications Writer, and Cost Estimator on many
successful structural projects.

As Project Manager, Tim will ensure sufficient resources are available to the team to complete all assigned tasks on schedule, within budget, and to City satisfaction. He will be available to meet with and present to City
leadership/stakeholders, assist with funding and obtain project approvals.

Pezzi Rd. Bridge Replacement | San Joaquin County
Project Manager | This $1.8M HBP project will replace
the Pezzi Road Bridge over the Calaveras River in San
Joaquin County. The bridge was constructed in 1926 and
consists of two 9-foot-wide lanes and a clear width of 18 feet. The channel is situated in a wide floodplain with heavily vegetated slopes and a channel bed comprised of silt. The County’s preferred bridge type is an 80-foot-long, two-span, cast-in-place reinforced concrete slab bridge on a new alignment east of the existing bridge. Tim is
responsible for overseeing a multidisciplinary team for preliminary engineering, environmental clearance, final design, and PS&E, as well as utility coordination, public outreach and construction support.

Fifth Street Bridge Replacement over Feather River |
Yuba City & Marysville
Project Engineer | This HBP project improved the
functionally obsolete bridge conditions and traffic
operations of Fifth Street by constructing a new four-lane bridge and reconstructing both approaches. Because the
bridge connects two cities in two separate counties over a large waterway, multi-agency coordination (including
Caltrans, the Central Valley Flood Protection Board, and the Army Corps of Engineers), was a key factor in keeping the project on schedule. Tim was responsible for the
design of the 1868’ long Feather River box-girder bridge and 2nd Street precast concrete wide flange girder bridge.

Silverado Canyon Bridge and Modjeska Canyon
Bridges | Orange County
Project Manager | These HBP projects will replace the
Silverado Bridge and rehabilitate the Modjeska bridge in Orange County. The projects include, stage construction traffic handling, utility coordination, hydraulic analysis, public outreach, NEPA/CEQA documentation, regulatory
permitting, and preparation of construction documents,
as well as bridge and road approach design. The
environmental process is nearing completion, and Type
Selection Reports have been prepared and submitted to
Caltrans with the Type Selection meeting scheduled in
September 2022.

Storm Damage On-Call Engineering Support |
Santa Cruz County
Project Manager | As part of an on-call services
agreement, 26 storm damage sites are being repaired on
various mountain roads. Repair types include tie-back
soldier pile, soil nail, reinforced earth, and rock walls.

Construction is complete at 15 sites with the remaining sites to be completed within a year. Services include site inspection, surveying, geotechnical, PS&E, environmental clearance, right of way engineering, and utility
coordination. Critical issues include coordination to
advance all sites simultaneously and traffic handling
during construction. Project funding includes FEMA and
FHWA. Tim is responsible for client coordination, site
inspections, design oversight, and project delivery.

ADDITIONAL RELEVANT EXPERIENCE
• Mike McGowan Bridge over Barge Canal Env Doc &
PS&E (8-span, CIP post-tensioned concrete slab bridge)
| West Sacramento, CA
• Sharon Avenue Bridge Replacement over ACID
Irrigation Canal Env Doc and PS&E (single span CIP
post-tensioned concrete slab bridge with complex
temporary detour) | Redding, CA
• SB-1 Bridge Maintenance Projects (engineering and
construction support services for over 30 bridge
maintenance projects) | Orange County, CA
• Bear Valley Road Overhead at BNSF Railroad PA&ED
and PS&E (3 span precast concrete voided slab bridge
widening and rehabilitation) | Victorville, CA
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 278 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 21
John Klemunes, PE

PRINCIPAL-IN-CHARGE &

FUNDING ASSISTANCE
Education
1995, MS Civil Engineering, University of Maryland, College Park 1990, BS Civil Engineering, Pennsylvania State University Licenses/Certifications
2000, California Professional Civil Engineer, #C60728
Envision Sustainability Professional (ENV SP) Certification #29561 Experience
32 years (12 w/ Dokken)
Mr. John Klemunes is the President of
Dokken and brings over 32 years of
experience on transportation projects
serving as a Project Manager, Principalin-Charge, or QA/QC Engineer. His work experience includes a wide variety of bridge,
highway and roadway projects in all project development phases, from planning to final design.

John is a skilled leader of multidisciplinary teams. He also has extensive Caltrans project experience and a proven
track record in delivering projects for local agencies that involve Caltrans oversight. He fully understands the
Caltrans process and coordinates with each Functional
Unit to receive timely buy-in to ensure the project
remains on schedule.

John’s past experience includes working for FHWA for
more than ten years, where he was responsible for the
review and approval of modified access reports,
environmental documents and project approvals. This
tenure has given him a big picture understanding of the FHWA processes and procedures the local agency
projects must adhere to. He has continued his
relationships with California Division Office staff of FHWA and understands the restructuring and organizational
enhancements within that office.

Prospect Avenue Corridor Enhancement | Santee, CA
Principal-in-Charge | Dokken provided preliminary
engineering and completed the PS&E package for this
$23 million corridor enhancement road widening. The
project relied heavily on right-of-way coordination with property owners, utility companies and the County of San Diego to meet deadlines and secure project funding. A
significant component of the project was the Rule 20B
undergrounding of overhead utilities throughout the
corridor. Dokken also provided construction support for this project which was opened to traffic in 2016. As
Principal-in-Charge, John provided high-level project
oversight and ensured resources were made available to
the project manager to deliver the project on time.

Paseo Santa Fe Streetscape Improvements Phase II
and III | Vista, CA
Project Manager | John was responsible for the PS&E
project design improvements including roundabouts,
utility undergrounding, enhanced landscaping and
hardscaping, pedestrian oriented streetscape furnishings, and water quality design features that qualify this
roadway as a Green Street.

Superior Avenue Overcrossing and Parking Lot |
Newport Beach, CA
Project Manager | Project involved preparation of the
PS&E for a new pedestrian and bicycle bridge and a
parking lot. The parking lot improvements added parking capacity for the adjacent Sunset Ridge Park and
beachgoers. The pedestrian bridge crosses Superior
Avenue providing safe, direct access to the park. In
addition, the project included retaining walls, landscaping, and drainage improvements for stormwater collection
and water quality treatment.

Plaza Boulevard Widening | National City, CA
Principal-in-Charge | John provided project oversight for preparation of the PS&E plans for the $8M widening of

1.1 miles of Plaza Boulevard from a 4 Lane to a 6 Lane
roadway. The project is located in a completely urbanized corridor and includes right of way acquisition, Caltrans coordination, tieback retaining walls, improved drainage facilities, utility coordination and undergrounding, ADA compliance, and matching existing improvements.

ADDITIONAL RELEVANT EXPERIENCE
• 2016-2017 Bridge Preventive Maintenance Program
(28 bridges) | Carlsbad, CA | Principal-in-Charge
• Miramar Street & Athena Circle Improvements and
Utility Upgrades | San Diego, CA | Principal-in-Charge
• Coastal Rail Trail and Bridge Across Loma Alta Creek
PS&E | Oceanside, CA | Principal-in-Charge
• East Palomar Street Transit Station, Park & Ride and
DAR at I-805 | Chula Vista, CA | Principal-in-Charge
• Mast Park Improvements PA&ED and PS&E |
Santee, CA | Principal-in-Charge
• Via De Cristina Park PS&E | Santee, CA |
Principal-in-Charge
• Three Bridges Improvements PA&ED and PS&E |
Larkspur, CA | Project Manager
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 279 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 22
Rob Burns, PE, SE

BRIDGE PROJECT ENGINEER
Education
2016, MBA, California State University, Sacramento
2011, MS, Civil Engineering, California State University, Sacramento
2008, BS, Civil Engineering, California State University, Sacramento
Licenses/Certifications
2015, California Structural Engineer, # S6289
2012, California Civil Engineer, #C79091
Experience
14 years (13 w/ Dokken)
Mr. Robert (Rob) Burns is a California
registered structural and civil engineer
with over 14 years of experience in the
design of bridges and other
transportation structures. Rob
specializes in the preparation of PS&E for
bridge, roadway, pedestrian facilities, and trail projects.

He provides advanced planning studies and field
assessments of existing bridges, structural and seismic analysis, and construction support. His knowledge and
experience ranges from the funding/application phase to final design to RFA submittals and project construction.

SR-99 Chico Corridor Bikeway Facility, Ph 5| Chico, CA
Project Manager | The SR-99 Bikeway is a regional facility that mostly parallels the SR-99 corridor from the southern City limits to the northern City limits and is slightly greater than seven miles in length. Phase 5 will close the gap
between the Class I facility constructed in Phase 1 and connect to the new Class I facility to be constructed in Phase 4. The project is on schedule and on budget.

Fifth Street HBP Bridge Replacement over Feather
River | Yuba City & Marysville
Design Engineer | This project included the construction of a new four-lane bridge over the Feather River, a new four-lane bridge over 2nd Street, expansion of Fifth Street to four lanes, and improvements to the Fifth Street and J Street Intersection in Marysville, including a new
eastbound dedicated right turn lane. Rob was responsible for the advance planning studies for the structures,
evaluation of the existing structures, and design check for the 2nd Street overcrossing.

La Loma Road HBP Bridge Reconstruction |
Pasadena, CA
Project Engineer| This project retrofitted the historic reinforced concrete spandrel arch bridge with high
seismicity due to a fault under the bridge. Rob developed a procedure using non-linear modeling techniques to identify a feasible retrofit strategy while preserving the historic architecture of the arches and spandrels and maintaining structural integrity. This HBP project was eligible for the Historic Register and involved significant public outreach with community advocacy groups. Rob was responsible for obtaining approval from the City, the Historic Design
Advisory Group, and Caltrans Local Assistance.

Santa Fe Avenue HBP Bridge Replacement |
Stanislaus County
Project Engineer | Rob was responsible for developing
an Alternative Study Report to justify the replacement of the Santa Fe Avenue Bridge over the Tuolumne River. In
addition to providing the structural calculations to show that a retrofit is required, Rob performed a life-cycle cost analysis that was used to provide the financial
justification for a full replacement. Rob led the bridge design team and delivered the full PS&E package and
submitted the construction RFA to Caltrans.

Yucca Loma Road/Yates Road Widening & Green Tree
Boulevard Extension | San Bernardino County
Structures Design Engineer | This project widened
Yucca Loma Road from two to four lanes, widened Yates
Road from two to four lanes, and will extend Green Tree Boulevard with four thru-lanes, all with the addition of a curb, gutter, sidewalks and paved multi-use trails and the modification of two existing traffic signals. The project included a large river crossing bridge and nearly one mile of soundwalls. Rob provided the structural design and
construction specifications for the masonry block and
transparent panel sound walls.

ADDITIONAL RELEVANT EXPERIENCE
• Carlsbad Boulevard Beach Access Repairs |
Carlsbad, CA | Project Manager
• Ojai Valley Trail Bridge over San Antonio Creek
PS&E | Ventura County | Project Manager
• 5 HBP Bridge Replacements Design Build |
Trinity County | Project Manager
• I-805/Palomar Direct Access Ramp PS&E |
Chula Vista, CA | Structures Project Engineer
• Johnny Cash Pedestrian Overcrossing & MSE Wall
PS&E | Folsom, CA | Project Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 280 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 23
Marty Maechler, PE

SENIOR BRIDGE DESIGN ENGINEER
Education
1983, BS Civil Engineering, University of the Pacific
Licenses/Certifications
1987, California Civil Engineer, # C42513
Experience
38 years (27 w/ Dokken)
Mr. Martin (Marty) Maechler has over
38 years of experience in the bridge
engineering field. His experience
includes the preparation of planning
studies, structural designs on new
bridges, light rail aerial structures,
rehabilitation and replacement projects, emergency
repairs, and seismic retrofit projects. He also provides construction support and reviews shop drawings to verify conformity to contract plans and specifications.

Marty has served as Project Engineer, Senior Bridge
Designer, Independent Design Checker or Specifications
Writer on numerous structural projects covering more
than 160 individual bridge structures and is very familiar with Caltrans' standards and current design and detail
practices.

Fifth Street HBP Bridge Replacement over Feather
River | Yuba City, CA
Senior Engineer | Marty was responsible for
independent design check of a bridge replacement over
the Feather River. The structure is a 10-span, 1,868-footlong, 76.5-foot-wide, prestressed concrete box girder bridge founded on large diameter concrete piles. The
HBP funded project replaces the existing 2-lane bridge
with a 4-lane bridge. Design features include aesthetic columns, overhangs and barrier, pedestrian overlooks,
seismic induced soil liquefaction, and regulatory
constraints for work in the river and work on the levees.

Yucca Loma Road Bridge over Mojave River |
San Bernardino County
Senior Engineer | Marty was responsible for
independent design check of a new bridge crossing of the Mojave River. The structure is a 13-span, 1,606-foot-long, 99-foot-wide, prestressed concrete box girder bridge
founded on large diameter concrete piles. Also
developed technical special provisions and provided
construction support for structure construction.

SR-108 / North County Corridor | Stanislaus County
Project Engineer | This project constructs a new 20-mile state route consisting of a 4-6 lane freeway / expressway between SR 219/108 and SR 120. Marty provided the
design for two of the project bridges that carry the new road over the concrete lined Modesto Irrigation District (MID) Main Canal. Marty and the engineering team
provided solutions to utility conflicts by the excellent, established working relationship with the area’s utility representatives.

Caltrans District 59 Structures On-Call (59A1069) |
Northern California
Task Order Manager & Bridge Design Lead | As part of
this on-call contract for Caltrans, Marty provided:

Design check for Panther Creek Bridge, a complex,
custom designed unbraced steel tied arch bridge on SR
101 in Del Norte County. Marty’s work included check of the precast and cast in place concrete elements as well as the steel hangers. Elements included precast and posttensioned tie beam, precast end knuckles, precast end beam and floor beam, and cast in place deck. The
CSiBridge program was utilized to analyze the structural stresses and displacement at each stage of construction and for seismic analysis of the completed structure. A 3D CADD model was developed to identify conflicts within
the heavily reinforced knuckle that included posttensioned tendons. prestress anchorages, anchor bolts, structural steel pins and tie-rods that enter the knuckle from four sides.

Santa Clara River Bridge | Santa Clarita, CA
Senior Engineer | Marty provided the independent
structure design check, prepared specifications and
provided construction support for a new six-span 840'
long by 76' wide bridge spanning the South Fork of the
Santa Clara River, SR-126 and the Los Angeles area
Metrolink railroad in the City of Santa Clarita. The design consisted of a prestressed concrete box girder
superstructure supported by three column bents on
driven pile foundations. Special provisions were
developed to minimize construction impacts within the
river channel.

ADDITIONAL RELEVANT EXPERIENCE
• Rock Springs Road over the Mojave River HBP Bridge
Replacement PA&ED and PS&E | San Bernardino
County | Senior Bridge Engineer
• Bob Jones Bikeway PS&E | San Luis Obispo, CA |
Senior Bridge Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 281 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 24
Fortunato Enriquez, PE

SENIOR BRIDGE DESIGN ENGINEER
Education
2012, MS Civil Engineering, University of California, Davis 2011, BS Civil Engineering, California State University, Chico Licenses/Certifications
2015, California Civil Engineer, # C84849
Experience
10 years (All w/ Dokken)
Mr. Fortunato Enriquez is a California
registered Professional Engineer with
10 years of bridge design and HBP
experience. Fortunato specializes in
the preparation of plans, specifications,
and estimates (PS&Es) for bridge projects
for local agencies throughout California. Fortunato
routinely conducts independent reviews for local agencies and developers. He is well versed in standard Caltrans
and AASHTO Bridge Design Details and Specifications and is able to thoroughly vet PS&E packages for
constructability and code compliance.

Silverado Canyon HBP Bridge Replacement |
Silverado, CA
Project Engineer | Dokken is providing engineering and
construction support services for this project which
replaces a 64’ long steel through girder bridge. Fortunato is responsible for the structure design, specifications, and overseeing the estimate.

SB-1 Bridge Maintenance Projects | Orange County
Project Engineer | Dokken is providing engineering and
construction support services for over 25 bridge
maintenance projects throughout Orange County. The
projects range from repairing wingwalls and treating
bridge decks to fire damage repair and patching spalls. The projects are funded through SB-1. Fortunato performed
site visits, developed the project PS&E during the design phase and provided construction support responding to
RFI’s and submittal reviews during construction.

Fifth Street HBP Bridge Replacement over Feather
River | Yuba City, CA
Structures Design Engineer | This project will replace
the 5th Street Bridge over the Feather River and improve approach roadways to the bridge. The 5th Street Bridge is a major arterial connector between the City of Yuba City and the City of Marysville. The project will include the construction of a new four-lane bridge over the Feather River, a new four-lane bridge over 2nd Street, expansion of 5th Street to four lanes, and improvements to the 5th Street and J Street Intersection in Marysville, including a new eastbound dedicated right turn lane. Fortunato
designed the retaining walls on Fifth Street and provided construction support responding to RFIs during the
construction phase of the project.

Redwood Road HBP Bridge Replacement |
Santa Cruz County
Independent Checker | Located on a very narrow singlelane road with very steep terrain in the Santa Cruz mountains with no alternative access, the replacement
structure included a 34’ slab bridge and 60’ side hill
viaduct to avoid construction in the creek. Traffic handling to maintain access at all times necessitated the
construction of a 112’ long soldier pile wall. Community outreach to provide the isolated residents updates and
input and coordination with emergency response
agencies was performed. Fortunato was responsible for
the project plans, specifications, and engineers estimate.

SR-132 West Freeway/Expressway Phase 1| Modesto, CA
Structures Design Engineer | This project constructed
3 miles of new freeway and a new freeway-to-freeway
interchange with SR-99. The project included
maintenance of traffic on SR-99, 4 bridges, 2 massive MSE walls, and CRCP and JPCP pavements for the mainline of
the new freeway and HMA for the local roadways. The
design also included pump stations, stormwater
treatment, heavy ITS componentry, depressed roadway
sections, reconstruction of existing non-standard on- and off-ramps, and utility coordination. Fortunato was
responsible for design of the SR-99/ SR-132 grade
separation, a sound wall, and 3 retaining walls. Fortunato was also responsible for the independent check of
Emerald Road overcrossing. The ribbon cutting for this
critical project was held September 2022.

ADDITIONAL RELEVANT EXPERIENCE
• Parkshore Drive Bridge Emergency Repairs |
Folsom, CA | Bridge Design Engineer
• Kings Creek Bridge Emergency Repairs |
Plumas County | Bridge Design Engineer
• Greenhorn Bridge Emergency Repairs |
Plumas County | Bridge Design Engineer
• Indian Canyon Road Widening and Bridge
Replacement at UPRR | Palm Springs, CA |
Bridge Design Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 282 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 25
Amir Momeni, PhD, PE, SE

SENIOR BRIDGE DESIGN ENGINEER
Education
2016, PhD Civil Engineering, Kansas State University
2013, MS Civil Engineering, Kansas State University
2010, BS, Civil Engineering, Ferdowsi University of Mashhad, Mashhad, Iran
Licenses/Certifications
2021, CA Professional Structural Engineer, #S7008
2019, CA Professional Civil Engineer, #C91214
2017, FHWA-NHI-130055 Safety Inspection of In-Service Bridges Experience
10 years (1 w/ Dokken)
Mr. Amir Momeni is a licensed
structural engineer with 10 years of
experience in transportation
structures research, bridge design and
project management. He has extensive
knowledge from working on projects from
the pursuit phase to completion. Amir is experienced with infrastructure related projects including bridges, viaducts and earth retaining structures, Amir has performed and
managed structure tasks in PS&E, Design-Build and APS
projects.

I-5 West End Viaduct, Caltrans District 3 On-Call
Contract | Sacramento, CA
Assistant Project Manager | The purpose of the project
is to strengthen the steel girder spans of the I-5 West End Viaduct to meet a full load rating capacity, so that future permit vehicles may utilize this bridge on I-5. In addition, the bridge will be seismically retrofitted for no-collapse condition. This project requires significant coordination among the various disciplines as impact of construction to the environment and I-5 closures needs to be
determined. As Assistant Project Manager, Amir has been involved in all aspects of day-to-day project management including creating fee estimates using Caltrans Work
Breakdown Structure (WBS), monitoring budget and
reviewing invoices, coordination with client and
subconsultants, developing communication plan,
preparing monthly progress reports, tracking submittals, and reviewing risk management plans (RMP). Additionally, Amir developed Life Cycle Cost Analysis for three
proposed alternatives as well as structure cost estimates for all three alternatives.

District 59 Caltrans On-Call Design Support Services |
Northern California
Task Order Manager | As part of on-call design support
services to District 59, Amir led a PS&E emergency
project, design of 2700 feet soldier pile anchor wall in Sonoma County, which required extensive coordination
with geotechnical engineers and district roadway
engineers due to variation in soil type along the wall and multiple drainage systems crossing the wall. Through
close communication with the District, Amir was able to successfully move the design of this major retaining wall structure to completion under tight deadlines.

Storm Damage Repair On-Call | Santa Cruz County
Lead Design Engineer | Amir oversaw the design and
independent check of retaining walls at 12 different sites.

The design services include soil nail walls, soldier pile walls, gabion basket and tie-back wall systems. This work was an emergency project and Amir was able to
successfully coordinate with the County and deliver the PS&E project plans under tight deadlines.

Santa Clara Valley Transportation Authority US 101
Delacruz Boulevard Intersection | San Jose, CA
Project Engineer | Amir was responsible for the design
of two Pedestrian Undercrossings (PUC) and
superstructure of a 4-span precast prestressed concrete girder overcrossing (OC) as part of this project. One
challenge in design of the overcrossing superstructure
was to keep the structural depth below a certain limit due to the vicinity to San Jose Airport and per the request of Federal Aviation Administration (FAA). Amir was
responsible for construction support and responding to
RFIs.

ADDITIONAL RELEVANT EXPERIENCE
• Vista Canyon Bridge over the Santa Clara River PS&E
| Santa Clarita, CA | Senior Bridge Engineer
• US-50 Multimodal Improvement and Rehabilitation
Design/Build Project | Sacramento, CA | Structures
Design Lead
• Crabtree Road Bridge Replacement | Stanislaus
County | Senior Bridge Engineer
• I-5 Richards Blvd Interchange Improvements,
Sacramento, CA | Senior Bridge Engineer
• Iron Horse Trail Retaining Wall | Dublin, CA | Senior Bridge Engineer
• BART New Traction Power Facilities West Bay Core
Capacity | Bay Area | Senior Bridge Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 283 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 26
Gabriela Morales, PE

ASSOCIATE BRIDGE DESIGN ENGINEER
Education
2021, MS Civil Engineering, University of California, Davis 2017, BS, Structural Engineering, University of California, San Diego
Licenses/Certifications
2022, CA Professional Civil Engineer, #C93473
Experience
6 years (All w/ Dokken)
Ms. Gabriela Morales is a California
registered Engineer with 6 years of
experience in designing and analyzing
bridges and other transportationrelated structures. She serves as an associate engineer for Dokken’s bridge and
structure design team. She has designed structures
ranging from multi-span precast and cast in place
bridges, to multi-level anchored soldier pile walls.

Soda Springs Road HBP Bridge Replacement |
Nevada County
Structures Design Engineer | This project replaced the
existing bridge with a single-span, 44-foot-long and 39- foot 8-inch wide, cast-in-place/post-tensioned slab bridge.

Gabriela designed the bridge for the 50-year and 100-year flood events, including the flow from the potential
removal of a dam upstream from the bridge location. The bridge was designed for freeze/thaw due to the bridge
elevation.

SR-01 over Jack Peters Creek Bridge Widening |
Mendocino County
Structures Design Engineer | This project is part of
Dokken’s structures on-call contract in Caltrans District 1.

The proposed bridge will widen the existing three-span
223-foot-long continuous bridge over Jack Peters Creek.

The bridge will feature two 12-foot lanes and a 6-foot
separated pedestrian walkway. Gabriela successfully
wrote the project’s Type Selection Report. The report was approved by Caltrans and Gabriela complted the design
phase of the project. The project is schedule to go to bid in 2023.

Eastside at Olney Creek HBP Bridge Replacement |
Redding, CA
Structures Design Engineer | This project replaced the
existing bridge with a three-span, 86-foot-long and 52-foot wide, cast-in-place/post-tensioned slab bridge. Gabriela was responsible for the design calculations and
development of the plans and cost estimate of this project.

SR-132 West Freeway/Expressway, Ph 1 | Modesto, CA
Structures Design Engineer | This project will construct 3 miles of new freeway and a new freeway to freeway
interchange with SR-99. The project included maintenance of traffic on SR-99, 4 bridges, 2 massive MSE walls, and CRCP and JPCP pavements for the mainline of the new
freeway and HMA for the local roadways. The design also included pump stations, stormwater treatment, heavy ITS componentry, depressed roadway sections, reconstruction of existing non-standard on- and off-ramps, and utility coordination. Gabriela was responsible for the structure design calculations of two cast-in-place post-tensioned box girder bridges on the project.

Santa Monica Pier Bridge Replacement Type Selection
Report | Santa Monica, CA
Assistant Design Engineer | This project aims to obtain Caltrans approval on the Bridge Type Selection Report in order obtain Caltrans NEPA approval and allow the City to adopt the final Environmental Impact Report. Gabriela
was responsible for all preliminary bridge layout and
design and assisted in writing the report. The Bridge Type Selection Meeting with Caltrans took place in September, 2022 and final Caltrans approval is forthcoming.

Capital Southeast Connector: White Rock Road |
El Dorado & Sacramento Counties, CA
Assistant Design Engineer | This project is a gap closure from the completed Sacramento County improvements
on White Rock Road to the White Rock Road
improvements in El Dorado County near Latrobe Road.

Gabriela was responsible for the design of two 3-span RC slab bridges, layout and design of two headwalls for
large-diameter pipe culverts, and the design of two outfall structures. Gabriela is currently responsible for ongoing construction support, including RFI responses and
submittal reviews.

ADDITIONAL RELEVANT EXPERIENCE
• Bear Valley Road over Mojave River HBP Bridge
Widening PA&ED and PS&E | Apple Valley, CA |
Structures Design Engineer
• Sexton Road HBP Bridge Replacement PS&E |
San Joaquin County | Structures Design Engineer
• Sharon Avenue HBP Bridge Replacement |
Redding, CA | Structures Design Engineer
• Retaining Walls Storm Damage Repair On-Call |
El Dorado County | Structures Design Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 284 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 27
Eric Espinoza, PE

ROADWAY PROJECT ENGINEER
Education
2012, BS, Civil Engineering, California State University, Chico Licenses/Certifications
2016, CA Professional Civil Engineer, #C85232
Experience
10 years (All w/ Dokken)
Mr. Eric Espinoza is a Project Engineer
with 10 years of experience in civil,
roadway, and trail design as well as
construction inspection and support
for federally funded transportation
projects. Eric retains extensive knowledge
of the Utility Certification process which includes
preparation of documents in accordance with Caltrans’
Right of Way Manual and the LAPM.

Eric is skilled at performing geometric design for
roadways and bridges. Eric’s other specialties include the preparation of contract documents (PS&E), completing
local assistance documentation, assisting in the
environmental process, and assisting in right of way and utility certifications. He leads quality assurance for utility relocations; planning and overseeing the implementation of traffic staging; being an effective liaison between the contractor and Resident Engineer; and managing public
outreach and resident communication.

Fifth Street over Feather River HBP Bridge
Replacement | Yuba City, CA
Project Engineer & Utility Engineer | This project
replaced the functionally obsolete bridge conditions and improved traffic operations of Fifth Street by constructing a new four lane bridge and reconstructing both
approaches, including new on-ramps. Eric provided
direction and support during construction and ensured
utility relocations were completed appropriately. Eric also designed a new interconnection water pipeline through
the new bridge, as well as facilitated the design of
conduits in the bridge for communication lines and
prepared the staging and traffic handling plans for the project. Eric was also responsible for the design of a 200+ stall parking lot. Construction was completed July 2020.

Marsh St. Bridge Replacement | San Luis Obispo, CA
Project Engineer & Utility Coordinator | This project
replaced the existing Marsh Street Bridge structure over San Luis Obispo Creek with a single-span post-tensioned slab bridge. Eric was responsible for the design and
preparation of the PS&E package including utility
coordination with Southern California Gas, AT&T, City Public Works, PG&E, and the staging and traffic handling plans.

Project was completed in December 2020.

Bear Valley Road Bridge over the Mojave River |
Apple Valley, CA
Roadway Project Engineer & Utility Coordination |
This project involves widening the existing 6-lane Bear Valley Road bridge that crosses the Mojave River. Eric is responsible for the roadway design, utility coordination, preparing stage construction, and coordinating with
subconsultants (geotechnical, survey, and potholing). He is also coordinating with Southern California Edison (SCE) for the relocation of 115 KV power lines and
communication lines.

SR-18/Apple Valley Road Intersection Improvements |
Apple Valley, CA
Project Engineer | The final design: reduced excessive
vehicle delays and improved traffic operations; removed the existing off-set between the north and south
approaches to reduce potential conflicts; and improved
the vertical profile through the intersection to improve rideability. Eric was responsible for ensuring Caltrans’ design standards were met and identifying the need,
documenting, and receiving approval of Design Standard
Decision Documents as necessary.

SR-132 West Freeway/Expressway Ph 1 | Modesto, CA
Senior Design Engineer & Utility Engineer | This project is necessary to improve regional and interregional
circulation, relieve traffic congestion along SR-132 and improve operations on one of the most important eastwest routes in the Central Valley. This $92M project will construct a two-lane expressway to reroute SR-132 away
from downtown. Eric led utilities design and coordination.

In addition, he is responsible for waterline and irrigation designs as well as relocation of high-voltage power lines.

ADDITIONAL RELEVANT EXPERIENCE
• Auburn Boulevard Complete Streets Revitalization
Phase 2 | Placer County | Utilities Engineer
• Westwood Neighborhoods Street Improvements
Preliminary Engineering and PS&E | Napa, CA |
Project Manager
• Bob Jones Bikeway PS&E | San Luis Obispo, CA |
Design Engineer
• Amador City Bridge Replacement PS&E | Amador
City, CA | Project Engineer and Construction Manager
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 285 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 28
Matt Atkinson, PE, PMP, QSD/P

SENIOR ROADWAY DESIGN ENGINEER
Education
2010, BS, Civil Engineering, California State University, Sacramento
Licenses/Certifications
2013, CA Professional Civil Engineer, # C82099
2020, Project Management Professional, #2774911
2021, CA QSD/QSP #27777
Experience
12 years (9 w/ Dokken)
Mr. Matthew (Matt) Atkinson has
over 12 years of experience in
planning, design, and delivery of
transportation projects, including
major corridors, roads, bridges,
pedestrians, transit, interchanges, and
freeway projects. His experience includes the
preparation of Feasibility Studies, Project Reports,
Schematics, Environmental Document coordination, PS&E
bid documents, and construction support. In addition to working for Dokken he gained public experience serving
as a Project Manager for the Texas Department of
Transportation (TxDOT) at the Dallas District
Headquarters in the Advance Project Development,
where he managed large corridor projects through the
PA&ED phase. Matt is familiar with both FHWA and
Caltrans operations and procedures.

Rock Springs Road over Mojave River HBP Bridge
Replacement | San Bernardino County
Project Engineer │ This project replaces the existing low water crossing with a 2-lane bridge to provide year-round access, improve safety and operations in the City of
Hesperia/San Bernardino County. Matt was responsible
for PS&E, as well as the revision of HBP application,
preparation of roadway design geometrics, construction
staging, and utility coordination.

Bear Valley Road over Mojave River HBP Bridge
Rehabilitation & Widening | Apple Valley, CA
Project Engineer │ This project rehabilitated and
widened the existing Mojave River Bridge at Bear Valley Road through the Federal HBP, including wider lanes,
shoulders, and sidewalks. Matt was responsible for the
preliminary engineering, utility coordination, HBP
application and PS&E preparation.

Bogert Trail Bridge Rehabilitation | Palm Springs, CA
Project Engineer │ This project rehabilitated and
widened Bogert Trail Bridge over the Palm Canyon Wash,
to provide full standard traffic lanes and shoulders to match the existing roadway width to the east and west of the bridge. Matt was responsible for roadway geometrics, construction staging and traffic control, utility
coordination, and preparation of PS&E.

Elk Creek Bridge Replacement (Caltrans D1 OnCall/Task Order #16) | Mendocino County Project Engineer | This project provides planning and
design for the replacement of the existing Elk Creek
Bridge in Mendocino County along Hwy 1. Matt led the
design as the Project Engineer to deliver project design updates, Geometric Approval Drawings, right of way
needs, Draft Project Report, Design Standard Decision
Document, and cost estimate. He coordinated with the
various functional units to produce bridge plans,
geotechnical report, environmental studies, traffic
studies, and Environmental Document.

La Loma Rd HBP Bridge Reconstruction | Pasadena, CA
Associate Engineer │ This project involved replacement
of bridge deck; rehabilitation of the arches and spandrel columns; and strengthening the end piers to provide
seismic stability for the La Loma Bridge, widen it to safe and current standards, and provide pedestrian access.

Matt was responsible for drainage design, utility
coordination and preparation of plans and estimate.

McBean Parkway Bridge Widening | Santa Clarita, CA
Associate Engineer │ This project retrofitted and
widened the existing McBean Parkway Bridge from seven
travel lanes to eight travel lanes and closed the gap
between Magic Mountain Parkway and Avenue Scott. The
project constructed a Class I bike trail, and improved
drainage and pedestrian facilities. Matt was responsible for geometrics, drainage design, and PS&E preparation.

ADDITIONAL RELEVANT EXPERIENCE
• Hearst Castle Emergency Roadway Repair PS&E | San
Simeon, CA | Project Engineer
• Holly Street Bridge Seismic Retrofit, Phase II PS&E | Pasadena, CA | Project Engineer
• 10 Bridge Replacements on SR-66 (National Trails
Highway) PA&ED and PS&E | San Bernardino County |
Senior Roadway Design Engineer
• Jonata Road Bridge Rehabilitation PS&E | Santa
Barbara County | Associate Roadway Design Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 286 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 29
Darwin Cruz, PE

SENIOR ROADWAY & PARKING LOT

DESIGN ENGINEER
Education
2007, BS, Civil Engineering, California Polytechnic State University, San Luis Obispo
Licenses/Certifications
2010, CA Professional Civil Engineer, #C76601
Experience
15 years (All w/ Dokken)
Mr. Darwin Cruz has over 15 years of
experience in engineering design,
permitting, construction support, and
management of transportation and
utility related capital improvement
projects. His breadth of expertise covers the
preparation of project planning reports, preliminary
engineering studies, and PS&E packages for both local
agencies and Caltrans projects. He has been responsible for preparation of contract plans to local and regional standards, developing cost estimates, and support and
coordination for preparation of environmental technical studies and environmental documents. Darwin’s area of
emphasis is in alternatives analysis, roadway/site design, parking lot design, utility relocation and design, stage construction, and development of
Engineer’s Cost Estimates.

I-805/Palm Ave Interchange City of San Diego |
San Diego, CA
Project Engineer/Senior Engineer | Darwin is
responsible for preparation of the PS&E for modifications to improve traffic operations and alleviate future traffic congestion at the I-805/Palm Avenue interchange. The
project includes widening of the Palm Ave roadway and
overcrossing bridge to provide additional storage capacity for dual-left turn lanes at the freeway ramp intersections, widened sidewalks and new Class IV bikeways along Palm
Ave, as well as modifications to the interchange ramps, including a new HOV lane, ramp metering and
intersection traffic signaling. The design also includes pavement rehabilitation and ADA improvements for Palm
Ridge Parking lot as part of mitigation for impacts to the park. Darwin is managing a multi-disciplinary team for
completion of the final design and certification through Caltrans.

East Palomar Street Transit Station, Park & Ride and
DAR at I-805 | Chula Vista, CA
Project Engineer | Darwin was responsible for
development of roadway geometrics, design crosssections, park and ride lot design, grading plans, calculation of earthwork quantities, preparation of slope staking notes, and preparation of construction details for the PS&E contract package. He provided coordination
with SDG&E regarding clearance requirements and
protection measures for construction around existing
230kV overhead electric transmission facilities, and both temporary and permanent relocation of an existing 8” HP gas transmission pipeline. Led coordination with
subconsultants, Caltrans and key project stakeholders
such as the City of Chula Vista, MTS, SANDAG, and the
Otay Water District.

Mid-Coast Corridor Transit Project | San Diego, CA
Dry Utility Coordinator and Right of Way Engineer |
The Mid-Coast Corridor Transit Program improvements
include the $2B 10.9-mile extension of the Trolley Blue Line, double tracking of 4.5-miles of the existing LOSSAN rail corridor, and the new Rose Creek Bikeway connection.

Over $90M of dry utility relocations involving 15 different utility companies were required for the project. Darwin was responsible for coordinating all utility designs with the respective companies, ensuring relocations were
compatible with the combined project improvements,
coordinating traffic control and right-of-way permits for construction of the relocations, preparation, and
monitoring of dry utility relocation schedules, responding to contractor RFI’s, and review/processing of utility
company invoices.

ADDITIONAL RELEVANT EXPERIENCE
• UC San Diego Miramar and Athena Circle
Improvements | San Diego, CA | Project Engineer
• Preliminary Engineering for UC San Diego Gliderport
Parking Lot Design | San Diego, CA | Project Engineer
• Superior Avenue Pedestrian Overcrossing & Parking
Lot PS&E | Newport Beach, CA | Senior Roadway
Design Engineer
• UC San Diego Revelle Utilities Improvement Project
PS&E | San Diego, CA | Project Engineer
• SR-163/Friars Rd Interchange PS&E | San Diego, CA |
Senior Roadway Design Engineer
• North County Transit District As Needed Civil
Engineering Services Alternatives Analysis & PS&E |
Oceanside & Escondido, CA | Task Order Manager &
Project Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 287 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 30
Amanda Konieczka, PE

SENIOR ROADWAY DESIGN ENGINEER
Education
2014, MS Civil Engineering, California State University, Sacramento
2011, BS, Civil Engineering, California State University, Chico Licenses/Certifications
2015, CA Professional Civil Engineer, #C84180
Experience
11 years (10 w/ Dokken)
Ms. Amanda Konieczka has 11 years of
experience in project development and
delivery of transportation projects
throughout California. As a Senior
Engineer, she is responsible for several
aspects of roadway design varying from
project initiation through construction. She has performed roadway engineering tasks including roadway geometric
design, drainage design, traffic control design, quantity calculations, and cost estimating. Her experience also
includes preparation and delivery of planning studies, PS&E packages, utility coordination, grant applications and local assistance documentation. Amanda is very knowledgeable
on both FHWA and Caltrans operations and procedures.

Amanda is well-versed in the requirements of the Highway Bridge Program, and will ensure compliance with AASHTO, Caltrans, and City standards.

Fifth Street over Feather River HBP Bridge
Replacement | Yuba City, CA
Associate Engineer/Drainage Design Engineer │
Dokken worked with the City of Yuba City, the City of
Marysville and counties of Yuba and Sutter to improve
the functionally obsolete Fifth Street bridge conditions and improve traffic operations of Fifth Street by
constructing a new four-lane bridge and reconstructing
both approaches. Amanda was responsible for the
drainage design and many pieces of the roadway design
details; including roadway layouts, barriers, trails,
removal, and accessible ramps to meet ADA. Lastly, she
was responsible for assembling the PS&E package for
each milestone submittal.

SR-132 West Freeway/Expressway Ph 1 | Modesto, CA
Project Engineer | This project is necessary to improve regional and interregional circulation, relieve traffic congestion along SR-132 and improve operations on one
of the most important east-west routes in the Central
Valley. This project will construct a two-lane expressway to reroute SR-132 away from downtown. Amanda was
responsible for the geometric design, identification of right-of-way impacts, and preparation of roadway
improvements plans and estimate.

Nine HBP Bridge Replacements | Nevada County
Roadway Project Engineer | This project replaced 9
bridges within Nevada County. Amanda was responsible
for the roadway design and bridge approaches for the
bridge replacements. She completed the geometric design of the roads using AASHTO guidelines and ensured
minimal right of way acquisition. Amanda provided the
plans, quantity calculations and estimate to reach
completion of the PS&E package. She also completed the
local assistance documentation to secure and procure
funding for the various phases of the projects.
• Garden Bar Road Bridge at Sanford Ranch | The
alignment widened the bridge to the upstream (north)
side, improving the curve radius entering the bridge.
• Garden Bar Road Railcar Bridge | The bridge
replacement alignment constructed the bridge on the
current alignment by relocating traffic to a temporary
creek crossing upstream.

Sexton Road HBP Bridge Replacement |
San Joaquin County
Roadway Project Engineer | This project will replace the existing two-lane Sexton Road Bridge with a new
structure over the SSJID canal. The new bridge will be a single span with a precast prestressed voided slab. The replacement bridge will be longer than the existing
structure to move the abutments onto the canal banks
and allow the new abutments to be constructed behind
the existing abutments. As Roadway Project Engineer,
Amanda is not only responsible for coordinating PS&E,
but also responsible for roadway design and bridge
approaches where access roads are located on all four
corners of the bridge.

ADDITIONAL RELEVANT EXPERIENCE
• Amador City HBP Bridge Replacement PS&E |
Amador City, CA | Assistant Engineer
• Escalon-Bellota Road HBP Bridge Replacement PS&E
| San Joaquin County | Roadway Project Engineer
• Marsh Street HBP Bridge Replacement PS&E | San
Luis Obispo, CA | Associate Rodway Engineer
• Sharon Avenue HBP Bridge Replacement | Redding, CA
| Associate Roadway Engineer
• I-80 Auxiliary Lanes PS&E | Placer County | Roadway
Project Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 288 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 31
Richard Sanders, PE

ASSOCIATE ROADWAY DESIGN ENGINEER
Education
2014, BS, Civil Engineering, California State University, Chico Licenses/Certifications
2019, CA Professional Civil Engineer, #C89884
Experience
8 years (6 w/ Dokken)
Mr. Richard Sanders is a California
registered professional engineer with 8
years of experience in civil, roadway,
and trail design. As an Associate
Engineer, he is responsible for several
aspects of roadway design. He has
performed roadway engineering tasks including roadway
geometric design, quantity calculations, plan preparation, exhibit preparation, QA/QC, grading, specifications, and 3D modeling in InRoads, OpenRoads, Civil3D,
Microstation, and AutoTurn.

SR-132 West Freeway/Expressway Ph 1 | Modesto, CA
Associate Design Engineer | Richard assisted with the
preparation of the 35%, 65%, 95%, and 100% PS&E
submittal for the SR-132 Phase 1 project. Richard was
responsible for the 3D modeling, grading design and
calculation of quantities associated with the project. In addition, he assisted with the geometric design using
Caltrans guidelines. This project is necessary to improve regional and interregional circulation, relieve traffic congestion along SR-132 and improve operations on one of the most important east-west routes in the Central Valley.

This project constructed a two-lane expressway to reroute SR-132 away from downtown. The expressway extends
from North Dakota Avenue to SR-99 and Needham Street
along a new alignment, south of Kansas Avenue.

Pezzi Road HBP Bridge Replacement |
San Joaquin County
Associate Design Engineer | This project will replace the structurally deficient Pezzi Road bridge over the Calaveras River with a new 80-foot cast-in-place reinforced concrete slab bridge on a new alignment 250 feet east of the
existing bridge. The new alignment eliminates two 90°
curves in the road and improves safety along the
roadway. Richard is responsible for preparing the PS&E
package for the roadway approaches.

Nevada Street Bridge Replacement | Nevada City, CA
Associate Design Engineer | Richard assisted with the
preparation of the PS&E submittal for the Nevada St.

Bridge Replacement project. Richard was responsible for the 3D modeling, grading design and calculation of
quantities associated with the project. The project
consists of replacing the Nevada Street Bridge as well as the two parking lots effected by the new alignment.

Fifth Street over Feather River HBP Bridge
Replacement | Yuba City, CA
Associate Engineer | Richard assisted with the
preparation of the 100% PS&E submittal for the 5th Street Bridge Replacement. Richard was responsible for the
calculation of quantities and cost estimates associated with the project. Dokken developed an excellent
alignment that balanced engineering, environmental
considerations, flood requirements and cost efficiency to obtain widespread support for the project. The City used federal funding through the HBP and local funding for the preparation of the PSR/PSE. The environmental
documents were signed in October 2014, with final design and right of way commencing in May 2015. The 100%
PS&E submittal was made in May 2017 and the project
completed construction in June 2020. The project was
10% under budget and 10% ahead of schedule
throughout the duration of the project.

I-80 Auxiliary Lanes Final Design | Placer County
Associate Engineer | Richard assisted with the
preparation of the 65%, 95% and 100% PS&E submittal
for the I-80 Aux Lanes project. He was responsible for the 3D modeling, grading design and calculation of quantities associated with the project. In addition, he assisted with the geometric design using Caltrans guidelines. The I-80 Auxiliary Lanes project is part of a comprehensive
transportation improvement plan for the South Placer
regional plan and is critical to “downstream” facilities for southbound traffic on SR-65.

ADDITIONAL RELEVANT EXPERIENCE
• Nicolaus Avenue HBP Bridge Replacement PA&ED
and PS&E | Sutter County | Assistant Engineer
• Larkin Road HBP Bridge Replacement PA&ED and
PS&E | Sutter County | Assistant Engineer
• Nine HBP Bridge Replacements PA&ED and PS&E |
Nevada County | Associate Design Engineer
• Sexton Road HBP Bridge Replacement PA&ED and PS&E
| San Joaquin County | Assistant Design Engineer
• SR-38/Stanfield Cutoff Roundabout PS&E |
San Bernardino County | Associate Design Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 289 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 32
Tony Powers, PE

SENIOR ADA / PEDESTRIAN / BICYCLE

DESIGN ENGINEER
Education
1990, MS Structural Engineering, University of Texas, Austin 1984, BS, Civil Engineering, University of Notre Dame, Indiana Licenses/Certifications
1994, CA Professional Civil Engineer, #C51772
Experience
38 years (13 w/ Dokken)
Mr. Anthony (Tony) Powers is a
California registered professional
engineer with 38 years of experience
in a wide range of projects involving
planning, design, and construction of
highway, railroad and pedestrian bridges
within Caltrans, railroad, and local agency right of way.

Tony is an avid cyclist and specializes in ensuring wellconceived design elements from the trail users’ perspective. He has prepared bicycle and pedestrian
planning studies and master plans. He is a steel bridge specialist and pedestrian facility specialist and an expert on pedestrian and bikeway design criteria and guidance.

Ojai Valley Trail Bridge over San Antonio Creek |
Ventura County
Project Manager │ Preliminary engineering and final
design of a new bridge was provided to replace an
undersized multi-cell box culvert. The new bridge, a 12 foot by 480-foot, 4-span, prefabricated steel bowstring truss structure, is supported on pairs of 3-foot diameter, cast-in-drilled-hole (CIDH) piles at the abutments, and single, 4-foot diameter CIDH piles at each of the
three piers.

Johnny Cash Bike Trail & Pedestrian Overcrossing |
Folsom, CA
Project Manager │ This project constructed 7,200 linear feet of Class I, multi-use path, the first of two phases connecting the Folsom Historic Truss Bridge to the
Folsom Lake Crossing Trail. Most of the alignment is
within the Folsom Prison property. Key issues for the
project included the incorporation of aesthetic features that met the City’s vision of a Johnny Cash-themed bridge, meeting ADA grade requirements on this hilly alignment
and providing access to the trail across a busy,
uncontrolled arterial. This project required careful
planning of drainage design to avoid right of way and tree impacts, utility coordination, and meeting the safety and security needs of the prison. In addition to his project management duties, Tony was responsible for conceptual
and aesthetic design of the bridge, and
accessibility design.

Oak Parkway Trail Undercrossing | Folsom, CA
Project Manager │ This award-winning project
constructed a grade separated crossing of East Natoma
Street connecting the Oak Parkway Trail with the Johnny Cash Trail. The project included approximately 1,000
linear feet of multi-use path, an undercrossing of East Natoma Street, and the addition of sidewalks along
Natoma Street. In addition to his project management
duties, Tony was responsible for development of the
staging scheme and structural design of the
undercrossing.

Del Rio Trail | Sacramento, CA
Senior Structures/Bikeway Engineer │ This project will
construct 4.5 miles of Class I multi-use path along the former Sacramento Southern Railroad’s Walnut Grove
Branch from south of Meadowview Road/Pocket Road to
north of Sutterville Road, connecting to the Sacramento River Bike Trail at both ends. The multi-use path
preserves the majority of the historic railroad tracks and includes a new bridge over Willow Creek and the addition of a cantilevered path off of the existing Land Park
Underpass, which will carry both the path and an existing excursion train. This project will improve active
transportation access to the South Land Park, Z’Berg Park and Pocket Communities and provide multi-modal
connectivity to adjacent communities throughout the
southern Sacramento area. Tony was responsible for
structures design, ADA compliance and bikeway
conceptual design.

ADDITIONAL RELEVANT EXPERIENCE
• Homewood Trail Bridge PS&E | Homewood, CA |
Senior Bridge Engineer
• River View Development, Bicycle Conformity Analysis
– River West Investments | North Natomas, CA |
Senior Engineer
• Safe Routes to Transit for Bicyclists Study,
Sacramento Area Council of Governments |
Sacramento, CA | Senior Engineer
• Bike Safety Improvement Recommendations along
Folsom South Canal Bike Path | Rancho Cordova, CA
| Senior Engineer
• Bike Safety and ADA Improvements Study (14-miles) |
Rancho Cordova, CA | Senior Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 290 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 33
Rosa Griggs, PE

LEAD SPECIFICATIONS WRITER
Education
2001, MS Civil/Structural Engineering, University of California, Davis 1990, BS Civil Engineering, University of California, Davis Licenses/Certifications
1995, CA Professional Civil Engineer, # C54169
Experience
20 years (19 w/ Dokken)
Ms. Rosa Griggs is a California registered
professional engineer with 20 years of
experience designing and checking
bridges and other transportation-related
structures. She serves as a project
manager and engineer and conducts QA/QC
reviews for Dokken’s bridge, structure and roadway
designs. She has an extensive background in design and
specification writing from delivering PS&E on numerous
projects throughout California.

HBP Bridge Replacements | Nevada County
Project Engineer and Specifications Writer | This
project includes four full bridge replacements and one
rehabilitation. Rosa served as Project Engineer and wrote the technical specifications for the following bridges. • Garden Bar Road Bridge at Sanford Ranch |
Project widened and rehabilitated the one-lane, steel
girder bridge over Little Wolf Creek.
• Garden Bar Road Railcar Bridge | Project replaced
the one-lane bridge over the Little Wolf Creek with a
one-lane concrete slab bridge.
• McCourtney Road Bridge | Project replaced the
one-lane railcar bridge over Rock Creek with a posttensioned slab bridge. • Purdon Road Bridge | Project replaced the existing
bridge over Shady Creek with a 2-lane cast-in-place,
post-tensioned voided slab bridge.
• Soda Springs Road Bridge | Project will replace the
existing steel girder bridge with a post-tensioned
cast-in-place slab bridge.

Fifth Street over Feather River HBP Bridge
Replacement | Yuba City, CA
Design Engineer & Specifications Writer | Dokken
worked with City of Yuba City, City of Marysville and
counties of Yuba and Sutter to replace the existing Fifth Street Bridge over the Feather River. The project
improves the functionally obsolete bridge conditions and improves traffic operations of Fifth Street by constructing a new four lane bridge and reconstructing both
approaches. Multi-agency coordination, including
Caltrans, the Central Valley Flood Protection Board and the U.S. Army Corps of Engineers, was a key factor in
keeping the project on schedule. Rosa designed the
1,868’ bridge over the Feather River. She wrote the
project specifications, which required extensive special provisions due to site and environmental restraints.

Rainbow Bridge HBP Rehabilitation | Folsom, CA
Specifications Writer │ This project rehabilitated the
Rainbow Bridge in the City of Folsom. Spall, cracks, rock pockets, and bridge railing deficiencies were repaired. The bridge deck was treated with a polyester concrete overlay and joint seals installed. The project included in-depth bridge inspection to map deficiencies, environmental
clearance, public outreach, and PS&E development.

Capital SouthEast Connector: White Rock Road |
Sacramento County & El Dorado County
Specifications Writer │ This project is a gap closure from the completed Sacramento County improvements on
White Rock Road to the White Rock Road improvements
in El Dorado County near Latrobe Road. Between Prairie
City Road and Caron Crossing Road, White Rock Road will be reconstructed on a new alignment as a four-lane
expressway with a center earth median and an adjacent
Class I bike/pedestrian trail on the north side of the
alignment. The project is intended to link employment
centers and residential areas in the corridor and
contribute to the remedy for current and future
deficiencies in transportation capacity, safety, and land use compatibility.

ADDITIONAL RELEVANT EXPERIENCE
• SR-99/Pelandale Avenue Interchange, PS&E |
Modesto, CA | Specifications Writer
• US-101/Los Osos Valley Road Interchange |
San Luis Obispo, CA | Specifications Writer
• 10 HBP Bridge Replacements on SR-66 (National
Trails Highway) PA&ED and PS&E | San Bernardino
County | Project Engineer & Specifications Writer
• Sharon Avenue Bridge Replacement E | Redding, CA
| Project Engineer & Specifications Writer
• City of Los Angeles Seismic Retrofit Program
(10 Bridges) | Los Angeles, CA | Project Engineer
• Redwood Road HBP Bridge Replacement |
Santa Cruz County | Specifications Writer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 291 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 34
Ashley Orsaba-Finders, PE,
QSD/P

DRAINAGE & STORMWATER DESIGN LEAD
Education
2012, MBA, Drexel University
2007, BS Civil Engineering, California State University, Sacramento
Licenses/Certifications
2011, California Professional Civil Engineer, #C77894
2011, CA Qualified SWPPP Developer/Practitioner, #21380 LEED AP; Envision SP
California Drinking Water Operator D1
Experience
15 years (5 w/ Dokken)
Ms. Ashley Orsaba-Finders is a Senior
Civil Engineer with 15 years in water
resources engineering, site
development, environmental
engineering, municipal engineering,
planning, GIS analysis, and construction
administration. She is experienced in civil engineer
design, hydraulic modeling, planning, drafting and design of civil engineering projects including drainage, utility design, site design, and pump stations. She also has
extensive experience with modeling and analysis of water and drainage systems using HEC-RAS, CulvertMaster,
StormCAD, CivilStorm, Flow Master, WaterCAD, InfoWater
and other software programs.

Auburn Boulevard Complete Streets Revitalization,
Phase 2 | Citrus Heights, CA
Project Engineer/Lead Drainage Designer | This project
improved Auburn Boulevard in order to upgrade the
corridors image and improve its function as a
transportation facility. Phase I of the project extended from Sylvan Corners to north of the Cripple Creek Bridge. Phase 2 of the project is approximately one mile and begins on the north side of Cripple Creek and ends at Whyte Avenue.

Ashley is responsible for all aspects of the PS&E package, including drainage design and bidding support.

SR-132 West Freeway/Expressway, Ph 1 | Modesto, CA
Drainage Engineer | Ashley was a drainage engineer for
this new freeway in Modesto, CA. Her duties included
leading the drainage design team for this large project including County roads, City roads, and Caltrans facilities.

This project provides connectivity from Hwy 99 in
Modesto west eventually to Interstate 5.

Elk Creek Bridge Replacement (CT 03A2392 TO #16) |
Mendocino County
Task Order Manager and Drainage/Water Quality
Engineer | This project provides planning and design for the replacement of the existing Elk Creek Bridge in
Mendocino County along Highway 1. Ashley leads the
Dokken team as the Task Order Manager to deliver
project design updates, Geometric Approval Drawings,
right of way needs, Draft Project Report, Design Standard Decision Document, and cost estimate. She coordinates
with the various functional units to produce bridge plans, geotechnical report, environmental studies, traffic
studies, and the Environmental Document. She is also the project drainage and water quality engineer.

Avenue 66 Grade Separation over SR-111/UPRR |
Mecca, CA
Drainage Engineer | Ashley was the drainage engineer
for the Avenue 66 Grade Separation over SR-111 and
UPRR project for the County of Riverside and Caltrans.

This effort included compilation of two separate Drainage Reports, one County and one Caltrans, and the design
and analysis of retention basins, detention basins,
ditches, pipelines, inlets, and culverts.

Avenue 66 Water Transmission Main, Phase 1A & 1B |
Riverside County
Drainage Engineer | During construction of the Avenue
66 Grade Separation project, utility relocations performed by IID impacted an existing 12” waterline running along Hammond Road. Ashley assisted with the drainage design
for the relocation plans for approximately 825’ of
waterline, including incorporating the upsizing of the
existing line from 12” to 18”.

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Packet Pg. 292 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 35
Jena Addenbrooke, PE

UTILITY COORDINATION & DESIGN LEAD
Education
2008, BS, Civil Engineering, San Diego State University Licenses/Certifications
2014, CA Professional Civil Engineer, #C82544
Experience
14 years (All w/ Dokken)
Ms. Jena Addenbrooke has 14 years of
roadway design experience,
specializing in the area of utility
coordination. She has extensive
understanding and complies with
FHWA’s regulations and requirements
under Code of the Federal Regulations governing utility relocations to ensure proper and complete utility
clearance prior to Right-of-Way certification. She
communicates clearly and efficiently with utility
companies, municipal utility departments, clients,
Caltrans, and subconsultants to ensure this critical project function is thoroughly and timely addressed.

SR-11/Otay Mesa East Port of Entry Phase 1 |
San Diego, CA
Associate Engineer / Utility Coordinator | The SR-11
Otay Mesa East Port of Entry Phase 1 Project prepares the site for the future port of entry construction. This includes site grading, construction of drainage systems, and utility infrastructure. Jena is assisting with coordination of the SDG&E and Calpine gas main relocations. She is
responsible for preparing and maintaining utility
relocation schedules, reviewing proposed designs and cost estimates, and providing support for applicable right of way and permitting requirements. Jena is also
coordinating service requests for new power, gas,
telephone, and communication services to feed the new
port of entry. She is responsible for coordinating with the various utility representatives in identifying potential service routes and points of connection, preparing, and submitting for service requests, assisting in development of designs, and maintaining new service schedules from
design through construction.

Mid-Coast Corridor Transit | San Diego, CA
Associate Engineer / Utility Coordinator | This project constructed a total of 9 new transit stations, 5 park-andride facilities, 14 new and 2 upgraded traction power substations. The Mid-Coast project required over $80M
in dry utility relocations involving 15 different utility companies, along with new 12kV electrical and telephone services. Construction for this project was completed
November 2021. Jena assisted with coordination of dry
utility relocations for the project. She was responsible for coordinating all utility designs with the respective
companies, ensuring relocations are compatible with the combined project plans, processing traffic control and
right of way permits for the utility owners, developing and maintaining utility relocation schedules, facilitating
coordination meetings with utility companies, and
providing construction support during dry utility
relocations. She also assisted in the development and
coordination of designs for new power and telephone
services to support the new traction power substations, LRT transit stations, LRT signaling equipment, traffic
signals, and irrigation equipment located throughout the project limits. She assisted utility companies with designs and ensuring they were constructible and compatible
with the proposed improvements and existing facilities.

East Palomar Street Transit Station, Park & Ride and
DAR at I-805 | Chula Vista, CA
Assistant Engineer / Utility Coordinator | This project widened the existing Palomar Street bridge overcrossing from a two-lane to four-lane roadway, constructed a new direct access ramp for bus transit & carpools, and
established two new park and ride lots along with a new transit transfer station for the South Bay Bus Rapid
Transit system. Jena assisted in utility coordination during the design phase of the I-805 Palomar DAR project. She
identified potential utility conflicts, prepared pothole plans, monitored potholing activities in the field, and verified utility conflicts for the project. She developed improvement plans for the new 10” recycled water main
in accordance with Otay Water District design standards.

Clearances to overhead SDG&E transmission lines and
underground gas mains were a concern during
construction and design. To protect in place these highrisk facilities, coordination meetings with SDG&E were held to ensure minimum clearances were maintained
during construction and in the final condition. Jena
coordinated with utility companies, construction
managers, and design representatives to ensure conflicts were identified and relocation designs were completed
for Caltrans utility certification.

ADDITIONAL RELEVANT EXPERIENCE
• SR-76 Widening PS&E | Bonsall, CA | Assistant
Engineer/Utility Coordinator
• SR-78 Eastbound Auxiliary Lanes PS&E | San Marcos,
CA | Utility Engineer/Coordinator
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 293 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 36
Joe Ostdiek, PE, TE

ELECTRICAL/LIGHTING DESIGN LEAD,

MEP & FP OVERSIGHT,

ADA / PEDESTRIAN / BICYCLE DESIGN
Education
1999, BS Civil Engineering, San Jose State University
Licenses/Certifications
2003, California Professional Civil Engineer, # C65334
2009, California Professional Traffic Engineer, #TR2508 American Traffic Safety Systems Traffic Control Supervisor (with California Module)
Experience
23 years (20 w/ Dokken)
Mr. Joe Ostdiek is a Senior Signal and
Lighting Design Engineer with 23 years
of experience in the layout, design, and
estimating of modifications to existing
and new traffic signals, street lighting
plans, striping plans, and signing plans. Joe
is familiar with the Caltrans Electrical Systems Design Manual and signing and striping design per the CA
MUTCD. He has completed over 200 electrical, lighting
and traffic signalization projects. As the manager of
Dokken’s Electrical Design Team, Joe leads the traffic
signals and lighting design for all Dokken’s roadway,
interchange, bridge, and trail projects.

Joe , has extensive experience using Lighting Analysts
software AGI-32, and IES Lighting Standards. He has
designed many lighting projects and is familiar with
several lighting manufacturers.

Joe also has extensive knowledge and experience with
ADA rules and regulations, including 2010 ADA, PROWAG
and California Title 24. . He has incorporated bicycle
facilities, including signal, lighting, striping, and signing into many projects and is familiar with Caltrans HDM, CA MUTCD, AASHTO and NACTO standards and guidelines
for bicycle facilities.

Fifth Street over Feather River HBP Bridge
Replacement | Yuba City, CA
Traffic Manager/Lighting and Electrical Designer │
This project dramatically improved the traffic operations of Fifth Street by constructing a new four-lane bridge and reconstructing both approaches. For this project, the City required that traffic be maintained on the existing bridge while the new bridge was constructed. Temporary
facilities for pedestrians were also required. The
weekend closure of Second Street for the erection of
girders was planned with a temporary detour designed
and implemented for traffic management. The
temporary detour worked very effectively to allow safe
installation of the girders. Stage construction also
required the installation of a temporary traffic signal to allow for removal of an existing and construction of a new traffic signal. Construction was completed and the project was opened to the public July 2021. Joe was responsible for signal and lighting design and well as design of the traffic management plan and staged construction.

Amador City Bridge Replacement | Amador City, CA
Street Lighting Design Engineer | Dokken prepared the
PS&E for this project which replaced the existing Main
Street Bridge with a cast-in-place concrete slab bridge, designed to pass 100-year flood events and large enough to place the entire historic City Hall and Fire House on the bridge. The project improved the bridge approach
roadways, including replacing PG&E wood pole mounted
HPS lights with city-owned historic-themed lighting poles and LED fixtures. Joe was responsible for coordination with PG&E for street lighting service point and connection.

Camino Arroyo Bridge, Farrell Avenue Widening, and
Sixth Street Overcrossing | Gilroy, CA
Lighting and Electrical Designer | This project
constructed two structures over the West Branch of
Llagas Creek. The project allows drivers to stay on local roads with a lesser drive time while pulling traffic off US101 and the two interchanges which are already operating at near capacity. The project included
sidewalks, bike and walking paths, and bus stops to
accommodate the multimodal forms of transportation
the residents use, including high percentages of
pedestrians and bicyclists. The first structure is a twospan cast-in-place concrete box-girder bridge over the West Branch of Llagas Creek in Gilroy. This new bridge
carries four lanes of traffic, numerous utilities, bike lanes and sidewalk. The second bridge included modifications
made to the existing Sixth Street Overcrossing over US101 to add a dedicated bicycle bath, separated from vehicular traffic. Joe was responsible for designing the bridge and street lighting. The bridges were lighted with both standard cobra head lighting and decorative lighting.

ADDITIONAL RELEVANT EXPERIENCE
• Golden Valley Road Bridge PS&E | Santa Clarita, CA |
Signal & Lighting Design Engineer
• McBean Parkway Bridge Rehabilitation PS&E | Santa
Clarita, CA | Bridge Lighting Design Engineer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 294 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 37
Amy Bakker

ENVIRONMENTAL LEAD
Education
2013, BA, Environmental Science, California State University, Sacramento
Licenses/Certifications
2017, T/E Branchiopod Recovery Permit
Experience
10 years (7 w/ Dokken)
Ms. Amy Bakker, a Senior
Environmental Planner with Dokken, is
responsible for assisting with the
various stages of environmental
compliance including NEPA/CEQA
environmental documents, regulatory
permits, and technical studies. Amy is exceptionally skilled at delivering defensible documents, conducting biological surveys, has strong relationships with the regulatory
agencies, and leads public outreach efforts. She has
experience in assisting with Federal and State of California regulatory permitting and compliance with environmental laws and regulations. Amy is skilled in scoping, inventory, and analysis of environmental and biological resources
that may be impacted by transportation projects. Amy will provide oversight to all environmental sub consultants, including ICF, Dudek, Geocon, and GHD.

Pezzi Road HBP Bridge Replacement | San Joaquin
County
Lead Environmental Planner | This project will replace
the existing two-lane rural road crossing the Calaveras River with a new replacement bridge meeting current
safety and loading standards and realign the roadway
approaches to replace the sharp curves with a new 50-
mph alignment meeting the AASHTO Green Book design
specifications. Amy provided project oversight for all
technical studies required by Caltrans Local Assistance, and preparation of the CEQA initial study with mitigated negative declaration. Construction of the project is
expected to begin in the spring of 2023.

Santa Fe Avenue HBP Bridge Replacement |
Stanislaus County
Environmental Planner | This bridge replacement
project, constructed by Myers, had only a 3-month inwater work window. This project had numerous complicated environmental restrictions due to its seven environmental permits, five listed species, thousands of roosting bats, and a robust population of swallows nesting on the bridge. Amy’s primary responsibilities included
construction monitoring, environmental trainings,
implementing environmental commitments, and
communicating with regulatory agencies, the contractor, and the client regarding the projects process to ensure they remained engaged as an active part of the project
team. Despite the complex environmental nature of the
site, the project team was able to avoid any delays or
change orders related to wildlife species or water quality.

Bogert Trail Bridge Rehabilitation | Palm Springs, CA
Environmental Planner and Environmental Monitor |
This project rehabilitated the existing Bogert Trail Bridge to maintain and upgrade the bridge from a four span Igirder bridge classified as “functionally obsolete”. Amy conducted environmental trainings on potentially
sensitive species, including the Federally Endangered
Casey’s June beetle. In addition, Amy monitored daily
construction, acted as agency liaison, and oversaw
general project management.

Mojave Riverwalk Trail | Victorville, CA
Environmental Planner | This project constructed a multiuse trail along the Mojave River and through Old Town Victorville that connects Victor Valley Transportation Center to Victor Valley College and Mojave Narrows Regional Park.

Amy’s primary responsibilities included project oversight and the preparation of the permits for the project.

Martis Valley Trail | Placer County
Environmental Lead | This project constructed a paved,
multi-use recreational trail connecting the communities of Truckee and Northstar, and ultimately the Lake Tahoe Basin. Amy’s primary role was securing NEPA clearance
through Caltrans Local Assistance and overseeing the
preparation of all required technical studies, as well as acting as agency liaison for Placer County. The project area contained several sensitive Native American sites
resulting in extensive consultation with the Washoe Tribe of Nevada and California to mitigate for impacts to
cultural resources. NEPA clearance for the project was
successfully obtained on time and under budget in 2017.

Construction was completed in 2021.

ADDITIONAL RELEVANT EXPERIENCE
• Vinci Avenue Bridge Improvements IS/MND |
Sacramento, CA | Environmental Planner
• Larkin Road Bridge Natural Environment Study
(Minimal Impact) | Sutter County |
Environmental Planner
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 295 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 38
Dave Clerici

CONSTRUCTABILITY REVIEW
Education
1973, BS, University of California, Davis
Experience
49 years (4 w/ Dokken)
Mr. David (Dave) Clerici is a heavy
highway construction project
manager, recently retired from MCM
Construction. Utilizing his extensive
highway, bridge and design-build
experience, Dave supports Dokken on a part-time basis
providing constructability reviews and the “contractors perspective” on unique project challenges. After having developed extensive knowledge of the design-build
process while owner of his own construction company
and during his tenure with MCM, Dave now assist Dokken
with alternative project delivery providing valuable insight during the preparation of construction documents. Most
notably, Dave served as the Deputy Project Manager for
MCM Construction on the wildly successful I 10/605
Design-Build Project for Caltrans District 7.

SR-132 West Freeway/Expressway Ph 1 | Modesto, CA
Constructability Reviewer | This $92M project
constructed 3 miles of new freeway to improve regional
and interregional circulation, relieve traffic congestion along SR-132, and improve operations on one of the most important east-west routes in the Central Valley. The
project included maintenance of traffic on SR-99, 4
bridges, 2 massive MSE walls, CRCP and JPCP pavements
for the mainline of the new freeway and HMA for the local roadways. The design also included a pump station,
stormwater treatment, heavy ITS componentry,
depressed roadway sections, reconstruction of existing
non-standard on- and off-ramps, and utility coordination.

Dave was responsible for evaluating specific aspects of the project for constructability. The project contained a large volume hazardous soil encapsulation making earthflow
critical. Dave evaluated the available clean earthwork
quantities by stage to ensure the project was economically constructible as planned by the designers. Dave also
prepared a detailed working day schedule that offered the bidders adequate time to construct the project, without luxury of allowing too many working days.

I-10/605 Interchange Design Build | Baldwin Park, CA
Deputy Project Manager | This $59 million project
constructed an elevated 3,400’ direct connector from
southbound I-605 to eastbound I-10, replacing the
existing southbound I-605 to eastbound I-10 at-grade
connector. It also constructed the southbound I-605
westbound I-10 connector ramp and Dalewood Street,
directly adjacent to eastbound I-10. The staging and
traffic handling plans accommodated all the existing
traffic lanes with only a few temporary closures. The
project involved extensive coordination for utility
relocations, right of way acquisition, City of Baldwin Park street improvements and an adjacent ongoing contract
for the widening of I-10 through the I-605 interchange.

The design-build team adjusted the construction
sequence so that construction work could begin in the
areas not conflicted with the I-10 project also in
construction. The project included jointed plain concrete pavement for the ramps, MSE retaining walls, ramp
metering, dry and wet utility relocations, sound walls, highway drainage, and landscaping.

Dave played a major role in transforming conditions of
Caltrans’ RFP through alternate designs for city streets and interstate highways into final plans. Unique Bridge design utilized Osterberg Cell for deep CIDH test pile not previously used in Southern California. He was
instrumental in evaluating and resolving construction
schedule issues. Dave drafted, administered, and
constructed multiple owner requests for Contract Change Orders for utility relocation, including 200’ towers to raise LADWP’s main power lines from Hoover Dam to keep the
project on schedule. This project received the Silver
Partnering Award from Caltrans District 7.

ADDITIONAL RELEVANT EXPERIENCE
• Green Tree Boulevard Extension over BNSF PA&ED
and PS&E | Victorville, CA | Constructability Reviewer
• Sexton Road HBP Bridge Replacement PA&ED and
PS&E | San Joaquin County |
Constructability Reviewer
• Edwards Crossing HBP Bridge Replacement PA&ED
and PS&E | Nevada County |
Constructability Reviewer
• Nine HBP Bridge Replacements PA&ED and PS&E |
Nevada County | Constructability Reviewer
• McHenry Avenue Widening, Phase 2 PA&ED and PS&E
| Modesto, CA | Constructability Reviewer
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 296 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 39
Lori Burne, PE, SE

SENIOR STRUCTURAL ENGINEER
Lori Burne has over 25 years of experience in the structural design, rehabilitation, retrofit, inspection, and construction of buildings and bridges. She is familiar with AASHTO and Caltrans’ current design standards and detailing formats. She has field construction experience in both highway bridges and building structures having provided construction support and inspection services. Building work includes analysis, design, detailing, retrofit, strengthening and condition assessment of timber, CMU, URM, concrete, structural steel, aluminum, and light gage steel framing. Transportation work includes the structural design and independent check of bridge, culvert, and retaining wall structures, seismic analysis, project specifications, condition assessment of existing bridges, construction inspection, advance planning studies, and software development for bridge and culvert structures.

EDUCATION: Master of Science, Civil Engineering, UC Davis Bachelor of Science, Civil Engineering, UC Davis
REGISTRATION: CA SE #S6053, CA PE #C58412

RELEVANT PROJECT EXPERIENCE
Fixins Soul Food Restaurant, Sacramento, CA
Provided complete structural calculations and plans for a timber addition to an existing masonry building for a new restaurant. The existing two-story building was modified using steel frames and other structural strengthening measures for the new and existing loads on common walls. New steel awnings and a masonry sound wall were included in the project.

Provided construction support including coordination with MEP contractors.

Mackinaw Hotel, Placerville, CA
Provided structural analysis, design, and details for new 4-story hotel including outdoor event center on 4th floor. Framing is timber and structural steel with reinforced concrete retaining walls and a concrete slab foundation. Construction Assistance and Structural Observation to be performed during construction phase.

Taylor Lynn Apartments, Cloverdale, CA
Provided structural analysis, design, and details for a new 2-story, 22-unit apartment complex with timber wall, floor, and roof framing. Site improvements included CMU trash enclosures and reinforced concrete retaining walls. Lower-level garages and cantilevered balconies required extensive detailing to accommodate fire separations.

Papin Commercial Center, Vacaville, CA
Provided structural analysis, design and details for new Extra Mile gas station convenience store, car wash, Retail Building, and foundation for prefab fuel canopy and trash enclosure. Retail building and convenience store are timber framing, carwash and trash enclosure are CMU, and Fuel Canopy is steel with deep foundation.

Fuller Lofts, Sacramento, CA
Provided analysis of existing concrete, masonry, and timber 3-story building for the remodel of the upper-level space to create multi-family apartments over the Fox and Goose restaurant. Provided complete structural calculations, plans, and details. Construction included the addition of an elevator for accessibility, steel awnings, , new wall and floor framing, heavytimber truss modifications, and alterations to facilitate MEP improvements. Construction occurred while the Fox and Goose remained continuously open to customers.

Placerville Old City Hall Rehabilitation Study, Placerville, CA Prepared Feasibility Study to obtain a current construction cost estimate of the work required to bring the existing historic building into compliance with current code requirements. The Study included structural, accessibility, life safety, hazardous materials abatement (e.g., lead paint, asbestos), and MEP for the building shell in preparation for future tenant improvements. Three rehabilitation construction options including cost estimates, were presented to the City.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

4.A.j
Packet Pg. 297 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 40
Molly Iley, PE

SENIOR BRIDGE ENGINEER
Ms. Iley, with Burne Engineering for ten years, has well over 20 years of experience in the design, analysis, EQ retrofit, rating, strengthening, and rehabilitation of highway bridges and incidental structures. She also has experience in the design of movable and fixed railway bridges. She has worked as a bridge engineer in the private industry for Greiner, URS, and Willdan Engineering, and for Caltrans as a Structures Representative in Districts 6 & 12. She has performed many maintenance inspections and prepared preventative maintenance reports for bridge structures. Ms. Iley combines an extensive design background and construction experience within Caltrans, which both lend invaluable insight into the process of developing biddable, buildable PS&E packages. Molly’s experience in design, construction and maintenance of bridges gives her the professional expertise to provide owners comprehensive project care, from project management to design, from QA/QC to construction.

Ms. Iley has built knowledge of Caltrans’ current design standards and detailing formats as well as Caltrans’ procedures for local assistance projects via extensive practical hands-on experience. Ms. Iley is responsible for developing the plans, specifications and estimates for bridge structures including retrofit, rehabilitation, and widening of; highway, rail, and pedestrian bridges, and incidental structures including retaining walls, sound walls, box culverts, sign structures, and pumping plants. Ms. Iley has prepared structure Special Provisions, Engineer’s Estimates, Advance Planning Studies, Type Selection Reports, Feasibility Studies, Peer Reviews and constructability reviews. She has worked closely on the PS&E phase of hundreds of bridge structures throughout her professional career. Ms. Iley is well-versed in the funding mechanisms available to local agencies and the appropriate procedures required for each. Through experience, Molly thoroughly understands the entire process from the perspective of the project funding agencies, local agencies, permittees, contractors and engineers.

EDUCATION: B.S. Civil Engineering – 1988, CSU Sacramento LICENSURE: Professional Civil Engineer: California (#C50995), Florida (#60593)

RELEVANT PROJECT EXPERIENCE
Smith River Bridge- Detour, PM 36, SR 101 – Del Norte County, CA Molly Iley provided the Independent Check bridge structural analysis of the substructure PS&E of the six-span, 40 ft. wide by 1000-ft. long bridge which is part of the detour for the replacement bridge. The new bridge was designed by the “Complex Design Branch” of Caltrans and is anticipated to be in use for at least three years during construction of the permanent replacement. The substructure supports are two 60”-diameter CIDH shaft columns at the abutments, and four piers. The pier columns have an 8’x8’x8’ capital bearing support at the top. The abutment shafts are designed to support the roadway, 22’ above the original ground, with a soldier pile and beam retaining system. Also included was the check of four soldier pile retaining walls. Software used was LPile, and VBridge. Each support location required analysis of a unique soil profile. The independent design check was performed under a challenging deadline, starting in January and ending in April 2021; completed the first submittal within six weeks.

Chanticleer Avenue Bike/Ped Overcrossing, Santa Cruz County | Santa Cruz County Regional Transportation Commission
Ms. Iley performed the Independent Check of the structure PS&E of the new bicycle and pedestrian overcrossing at Chanticleer Avenue over Route 1 in Santa Cruz County for the Santa Cruz County Regional Transportation Commission. The 642’ long by 16’ wide pedestrian and bicycle overcrossing is a cast-in-place reinforced concrete box girder structure that crosses over Route 1. The overcrossing structure is comprised of 7 spans. The abutments are seat-type abutments supported on 24” diameter CIDH piles. The bents are 3’-6” dia. single columns on 5’-6” dia. by 40’ deep CIDH shafts. Seismic conditions required vertical design consideration.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Professional Summary
With over 12 years of public outreach and community relations experience, Margaret Meadows has worked with clients on diverse projects throughout the Southern California region. Margaret serves as the lead of Arellano Associate’s construction division, working alongside agencies, construction management firms, and contractors.

Margaret has expertise in construction and transportation public outreach, project management, marketing and branding, inter-agency and client relations, social media management, event management and content development. She is responsible for the development and implementation of strategic public outreach programs.

Project Experience
Los Angeles County Metropolitan Transportation Authority (Metro), Crenshaw/LAX Transit Project, Los Angeles, CA
The Crenshaw/LAX Transit Project will travel 8.5 miles serving communities in the cities of Los Angeles County, including Inglewood, and El Segundo, and provide riders with significant access and connectivity within the Metro Rail system, municipal bus lines, and other regional transportation services. Margaret serves as the Project Manager, leading and supervising staff that supports the public outreach component of Metro’s construction phase.

Metro, Purple Line Section 3 Project - Tunnels, Los Angeles, CA (May 2021 – Present) The Purple Line Extension is a new rail subway corridor expansion project in Los Angeles County extending the Metro Purple Line from its current terminus at Wilshire/Western station further west into Westwood. This rail extension project is critically important to the expansion of public transportation availability in Los Angeles County and will provide a high-capacity, high-speed, and more dependable travel alternative for commuters. Margaret serves as the Project Manager, leading and supervising staff that supports the public outreach component of Metro’s Design-Build phase.

Metro, Sepulveda Transit Corridor Feasibility Study, Los Angeles County, CA The project was a 20-month feasibility study focused on identifying a program-level strategy to address transportation needs for the Sepulveda Pass. Margaret served as the Senior Project Coordinator for this project and was responsible for compiling all outreach effort results and drafting meeting summary reports for the client. Margaret also coordinated outreach and logistics for the project’s public meetings.

Margaret Meadows
Public Outreach Lead

Education
Bachelor of Science,
Business Administration,
University of Massachusetts,
2009
Years with Arellano Associates
3 Years of Experience
12 Areas of Expertise
• Project Management
• Construction Outreach
• Social Media
Management
• Strategic Planning
• Creative Material
Development
• Marketing
• Campaign Management
• Event Management
• Community Relations
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Professional Summary
Thomas Reese serves as a Senior Project Coordinator and provides strategic public outreach services for a variety of planning, construction, and general transportationrelated projects. His responsibilities include strategic communication and message development, inter-agency relations, marketing, event coordination and implementation, project organization, collateral material development, and graphic illustration design. Thomas is skilled at leading overall project outreach efforts and team members, virtual meeting planning, and broadcasting efforts.

Project Experience
Los Angeles County Metropolitan Transportation Authority (Metro), Purple Line Extension Section 3 – Tunnels, Los Angeles, CA
As one of Metro’s priority construction projects, the Purple Line Extension is a critically important rail project that will provide a high capacity, high-speed and dependable alternative for commuters to travel between downtown Los Angeles and West Los Angeles Thomas is the primary point of contact for developing critical construction impact outreach materials. Additionally, Thomas develops detailed traffic control maps and construction notices that are then distributed directly to residents and local businesses.

San Bernardino County Transportation Authority (SBCTA) I-10 Corridor Express Lanes Design Build, San Bernardino, CA
The I-10 freeway is a critical transportation corridor used by residents, businesses, and visitors. This design-build project provides approximately 10 miles of express lanes along the I-10 in each direction from the Los Angeles County line to the I-15.

Thomas attends meetings for the various disciplines and frequently visits the jobsite to further understand ongoing construction activities. He also meets with construction staff to discuss work schedules, potential public impacts, and traffic control plans for planned closures.

California Department of Transportation (Caltrans), I-10 Design-Build Rehab Project, Coachella Valley, CA
This project includes pavement rehabilitation and safety improvements to I-10 along thirteen miles of freeway. Thomas has assisted in developing a Public Information Plan. Thomas acts as the primary outreach liaison between the public and the construction management team. He also assists staff in developing website and social media content, graphics, and project collateral materials.

Thomas Reese
Senior Public
Outreach Project
Coordinator
Years with Arellano Associates
4 Years of Experience
8 Areas of Expertise
• Construction Outreach
Specialist
• Construction Liaison
• Survey Engagement
• Collateral
Development
• Data Analysis
• Public Outreach
Engagement
• Task Lead for Online
Engagement
Strategies
• Graphic Design
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 300 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 43
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 301 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 44
Eric Brown, PE, GE

GEOTECHNICAL LEAD
Registrations California, Geotechnical Engineer, GE 2806, 2007 California, Civil Engineer, PE 60249, 2000
Years of Experience 29 years (26 years with EMI)
Education MS, Civil Engineering, University of Colorado, Boulder, 1995 BS, Civil Engineering, California Polytechnic State University, San Luis Obispo, 1993 Mr. Brown’s experience includes geotechnical investigation, design, and analysis. He has prepared many Foundation, Geotechnical Design and Materials Reports for bridge foundation design, embankment design, roadway pavement sections, culvert corrosion, and standard and special design sound walls and retaining walls. He interacted with Caltrans reviewers and prepared written responses to Caltrans review comments to obtain final approvals of various reports. He is familiar with equipment used in field explorations and Caltrans protocols for encroachment permits and site safety. Mr. Brown was previously employed as a project manager with a drilling contractor giving him an eye for constructability. His project experience includes:

California Incline Replacement, City of Santa Monica, CA. Senior Geotechnical Engineer for the California Incline, which is a combination cut roadway and sidehill viaduct that scales the bluff from PCH to Ocean Avenue just north of the I-10/PCH Intersection. Provided geotechnical services during seismic evaluation, advance planning, and type selection phases of the project. Conducted field explorations, consisting of several borings and performed laboratory soil testing. Prepared a Preliminary Foundation Report (PFR) for the PSR phase. Worked closely with the designer and coordinated with the City of Santa Monica and Caltrans.

Sixth Street Viaduct Replacement Project, Los Angeles, CA. Senior Engineer. The existing Sixth Street Viaduct, constructed in 1932, is a signature bridge for the City of Los Angeles with 45 spans covering a length of over 3,100 feet. The bridge is being replaced primarily due to deteriorating concrete (Alkali Silica Reaction) and seismic vulnerability. Oversaw foundation design and development of design and construction recommendations for the new bridge. Performed a constructability review of structure foundations and prepared foundation construction specifications. Supervised review and preparation of response to contractor submittals, RFI’s and change order requests.

El Portal Pedestrian/Bicycle Underpass, Encinitas, CA. Geotechnical Project Manager/Principal Engineer. The project consists of construction of a pedestrian/bicycle underpass to provide a grade separated crossing for bicycles and pedestrians across the NCTD/LOSSAN railroad tracks. Additional improvements include sidewalks, retaining walls, stormwater control devices, utilities, and landscaping. Managed the field exploration and performed field infiltration testing.

Performed engineering analyses to develop design and construction recommendations and prepared a foundation report.

El Camino Real Bridge Replacement Project, San Diego, CA. Geotechnical Project Manager. The project includes widening part of El Camino Real to four lanes and replacing the existing bridge over the San Dieguito River. Coordinated the geotechnical investigation consisting of multiple borings and CPT soundings including geotechnical borings through the deck of the existing bridge to avoid entering an environmentally sensitive lagoon. Geotechnical deliverables for the project included a Foundation Report submitted and approved by Caltrans due to HBP funding and a Geotechnical Design Report for earthwork, drainage improvements and structural pavement sections.

Buckman Springs Widening/Replacement, San Diego County, CA. Project Manager. Widening/replacement study of the existing 455 ft. long, eight span Buckman Springs Bridge over Cottonwood Creek. Scope of work included conducting geotechnical field investigation and laboratory testing program, evaluating existing structure foundation capacity and stiffness and providing design and construction recommendations for widening and replacement alternatives.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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JESSICA FELDMAN | Senior Architectural Historian

YEARS OF EXPERIENCE
Total
26 With ICF
17 Jessica is a federally qualified professional (36 CFR 61) in the fields of historic preservation, architectural history, and preservation planning with more than 20 years of professional experience. She has been extensively involved in the management of and participation in cultural resource investigations in compliance with NEPA, National Historic Preservation Act (NHPA), and other federal, state, and local cultural resource regulations. Jessica is an expert at research and analysis of architectural resources, with a focus on transportation, engineering, and industrial resources. Jessica specializes in the analysis and preservation of historic bridges. Her responsibilities have included directing a survey team for the Caltrans statewide historic bridge inventory update, evaluating the historical significance of bridges and potential project effects on bridges in Santa Monica, Los Angeles, Pasadena, and Redding, California, as well as Portland, Oregon.

EDUCATION
MA, Historic Preservation Planning, City & Regional Planning, Cornell University BA, History (minor in Art History), William Smith College

PROFESSIONAL QUALIFICATION STANDARDS
Historic Preservation, Architectural History,
Preservation Planning

PROFESSIONAL QUALIFICATIONS
Professional Memberships: National Trust for Historic Preservation; California Preservation Foundation; Los Angeles Conservancy Professional Development: Section 4(f) Compliance for Historic Properties, National Preservation Institute, 2013; Section 106: A Review for Experienced Practitioners, National Preservation Institute, 2012; Beyond Compliance: Historic Preservation in Transportation Project Development, National Highway Institute, 2008; Preservation of Historic Bridges, American Society of Civil Engineers, 2004; CEQA and Historic Resources, California Preservation Foundation, 2003; Mitigating Environmental Impacts: Law, Policy, and Practice, University of California, Los Angeles, Extension Program, 2001

RELEVANT PROJECT EXPERIENCE
Santa Monica Pier Bridge Replacement Project—City of Santa Monica, CA 2014 – Present Architectural Historian/Subject Matter Expert. Jessica identified cultural resources present within the project area, evaluated potential project-related impacts on those resources, and provided mitigation measures. The 1939 Pier Bridge is at the end of its useful life, and the City of Santa Monica proposed to replace it. This complex project requires coordination between local, state, and federal agencies and addressing community concerns, while protecting those historic properties, providing better access for pedestrians and cyclists, and designing a safe and innovative replacement.

Mojave River Bridge Projects—Caltrans District 8 and City of Barstow, San Bernardino County, CA 2018-2019 Architectural Historian/Subject Matter Expert. The City of Barstow, in coordination with Caltrans, proposed replacement the existing bridges over the Mojave River (Bridge No. 54C-0089, constructed 1933) and Mojave River Overflow (Bridge Number 54C0090, constructed 1939) along N. First Avenue in the city of Barstow. Both bridges were previously categorized as ineligible for listing in the NRHP in the Caltrans Historic Bridge Inventory. Jessica conducted additional thematic research in her preparation of a reevaluation of the Mojave River Bridge.

Highland-Redlands Regional Connector (On-Call Environmental Services)—Caltrans District 8, & the cities of Highland and Redlands, CA
2018
Architectural Historian/Subject Matter Expert. The Cities of Highland and Redlands, in cooperation with Caltrans, jointly planned to improve the non-motorized transportation network by constructing regional bikeway and walkway trails. Bicycle and pedestrian improvements would be constructed along 4.7 contiguous miles of streets and easements in the cities of Highland and Redlands.

Jessica was responsible for the identification and evaluation of bridges along the Santa Ana River in the project area.

Mount Vernon Avenue Bridge Replacement Project—Caltrans District 8 & City of San Bernardino, CA 2004-2006 Architectural Historian. Jessica prepared a supplemental Historic Property Survey Report (HPSR) and a Finding of Effect (FOE) for the proposed widening and seismic retrofit of the Mount Vernon Avenue Bridge, which was previously found eligible for the NRHP.

She worked closely with the geographic information systems (GIS)/graphics staff at ICF, project engineers, Caltrans District 8, and City employees to prepare an area of potential effect (APE) map that met the satisfaction of those parties. In addition, Jessica researched the demolition of a historic structure within the APE as required by Caltrans for submittal with the revised HPSR and met regularly with bridge engineers and environmental staff from Caltrans District 8 to discuss relevant issues. As this project will cause an adverse effect, Jessica also prepared a Memorandum of Agreement.

Historic Bridge Replacement and Rehabilitation Program— Caltrans District 7 & the City of Los Angeles, CA 2002-2006 Architectural Historian. Jessica worked with engineering design consultants who participated in a Citywide bridge improvement program. The proposed projects included seismic retrofit upgrading, lane widening, and rehabilitation. Federal Highway Administration’s Historic Bridge Repair and Rehabilitation Program’s funded the program, which triggered the need for environmental clearance. As Caltrans District 7 provided oversight, Jessica prepared documentation in accordance with Caltrans requirements, such as HPSRs, Historical Resources Evaluation Reports, and a FOE.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 305 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 48
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 306 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 49
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 307 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge RFP for a Caltrans Federally Funded Project – Federal Aid Project No. BHLO-5107(033) PIER BRIDGE REPLACEMENT PROJECT – DESIGN SERVICES SP2060 PAGE 50
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 308 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Exhibit “
E”
Oaks Initiative
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 309 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge

CITY OF SANTA MONICA OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.

Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-month period;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or

7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.

Name(s) of persons or entities receiving public benefit:

Name(s) of trustees, directors, partners, and officers:

Name(s) of persons with more than a 10% equity, participation, or revenue interest:

Prepared by: Title:

Signature: Date:

Email: Phone:

FOR CITY USE ONLY:

Bid/PO/Contract # Permit #
Dokken Engineering, Inc.

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Packet Pg. 310 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Exhibit “
F”
Living Wage
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 311 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge

CITY OF SANTA MONICA

LIVING WAGE ORDINANCE
Certification for Providers of Services to the City of Santa Monica (Fiscal Year 23/24 – July 1, 2023 through June 30, 2024)

TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY OF SANTA MONICA IN EXCESS OF $54,200
The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $19.73 per hour for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees’ same sex spouses and domestic partners as are provided to other employees’ spouses.

An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.

The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and rate of pay. Bids that fail to include Certification Forms may be considered nonresponsive and excluded from further consideration.

Please prepare the following certification if you are a contractorengaging ina contract for services with the City of Santa Monica in excess of $54,200.

Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.

Please direct any questions to:

City of Santa Monica Finance Department
Attention: Living Wage Compliance Section
1685 Main Street, Mail Stop 09
Santa Monica, CA 90401
You can also contact staff regarding living wage ordinance questions by e-mail at [email protected] or by phone 310-458-8281.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 313 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Exhibit “
G”
Insurance Requirements
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 314 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge 1 Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees or subcontractors.

Minimum Scope and Limits of Insurance
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury, with limits of no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (Insurance Services Office Form CG 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Workers’ Compensation insurance as required by the State of California, with Statutory Limits and Employers’ Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease (see footnote #1).

4. Professional Liability: Insurance appropriate to the Consultant’s profession with limits of no less than $5,000,000 per occurrence.

If the Consultant maintains broader coverage or higher limits than the minimums shown above, the City of Santa Monica requires and shall be entitled to any broader coverage and higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Monica.

Other Insurance Provisions

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Packet Pg. 315 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge 2 connection with such work or operations. CGL coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as Insurance Services Office Form CG 20 10 11 85, or if not available, through the addition of a combination of (1) CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and (2) CG 20 37).
b. Primary Coverage: For any claims related to this Agreement, the Consultant’s insurance shall be primary coverage at least as broad as Insurance Services Offices Form CG 20 01 04 13 as respects the City of Santa Monica, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City of Santa Monica, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it. c. Notice of Cancellation: Each insurance policy required herein shall state that coverage shall not be cancelled except after notice has been given to the City of Santa Monica.
d. Waiver of Subrogation: Consultant hereby grants to the City of Santa Monica a waiver of any right of subrogation which any insurer of said Consultant may acquire against the City of Santa Monica by virtue of payment of any loss. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Santa Monica has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City of Santa Monica. The City of Santa Monica may require the Consultant to purchase coverage with a lower retention or provide satisfactory proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Santa Monica.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to the City of Santa Monica.

Claims Made Policies

1. If the Professional Liability policy provides “claims made” coverage:
a. The Retroactive Date must be shown and must be before the date of this Agreement or the start of work.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 316 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge 3 b. The insurance must be maintained, and evidence of insurance must be provided for at least 7 years after completion of work.
c. If the policy is cancelled or not renewed, and not replaced with another “claims made” policy form with a Retroactive Date prior to the effective Agreement date, the Consultant must purchase “extended reporting” coverage for a minimum of 5 years after completion of work.

Verification of Coverage
Consultant shall furnish the City of Santa Monica with original certificates and amendatory endorsements (or copies of the applicable policy language effecting coverage provided by this clause). All certificates and endorsements are to be received and approved by the City of Santa Monica before work commences. However, failure to obtain required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them.

The City of Santa Monica reserves the right to require complete, certified copies of all required insurance policies, including the endorsements required herein, at any time.

Failure to Maintain Insurance Coverage
If Consultant, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. The City of Santa Monica, at its sole option, may terminate this Agreement and obtain damages from the Consultant resulting from said breach.

Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. All exceptions must be approved in writing by the Risk Manager.

Footnotes
# 1: Workers’ Compensation insurance coverage is not required if the Consultant does not have employees. The Consultant must, however, execute the City’s Workers’ Compensation Coverage Exemption Declaration Form.

DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 317 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Exhibit “
H”
DBE Commitments
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 318 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual Exhibit 10-O2
Consultant Contract DBE Commitment
EXHIBIT 10-O2 CONSULTANT CONTRACT DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE:  7. Total Contract Award Amount:

8. Total Dollar Amount for ALL Subconsultants: 9. Total Number of ALL Subconsultants:

10. Description of Work, Service, or Materials
Supplied

11. DBE
Certification
Number

12. DBE Contact Information

13. DBE
Dollar
Amount
Local Agency to Complete this Section

14. TOTAL CLAIMED DBE PARTICIPATION
$ 930,317.49 20. Local Agency Contract
Number:

21. Federal-Aid Project Number:

22. Contract Execution
Date:

Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

23. Local Agency Representative's Signature 24. Date

25. Local Agency Representative's Name 26. Phone

27. Local Agency Representative's Title

22.37%
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

15. Preparer's Signature 16. Date

17. Preparer's Name 18. Phone

19. Preparer's Title
DISTRIBUTION: 1. Original – Local Agency

2. Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

Page 1 of 2 ends

July 23, 2015
City of Santa Monica Department of Public Works
Design Services for the Santa Monica Pier Bridge Replacement Project [BHLO-5107(033)] Colorado Avenue Bridge 53C1900 connecting Ocean Avenue with the Santa Monica Pier, Santa Monica, Los Angeles County, CA Arellano Associates, LLC | Genoveva Arellano
5851 Pine Ave, Suite A, Chino Hills, CA 91709
(909) 627-2974 | [email protected]
Earth Mechanics, Inc. | Denise Casad
17800 Newhope St., #B, Fountain Valley, CA 92708
(714) 751-3826 | [email protected]
Burne Engineering Services, Inc. | Lori Burne
5137 Golden Foothill Pkwy, #100, El Dorado Hills, CA
95762 | (530) 672-1600 | [email protected]
Unico Engineering, Inc. | Cesar Montes de Oca
110 Blue Ravine Road, #101, Folsom, CA 95630
(916) 900-6623 | [email protected]
22%
Dokken Engineering, Inc. $4,158,400.00
$1,723,915.66 13
$215,452.69
(5.18%)
$314,990.48
(7.57%)
$338,077.78
(8.13%)
$61,796.54
(1.49%)
Public Outreach
Geotechnical Engineering
Structures Design
Constructibility Review 41342
41199
39259
6956
John A. Klemunes, Jr., PE 916-858-0642
President
6/26/2023
11361 (CCS) BHLO-5107(033) 6/27/23 Omeed Pour 310-458-2201x2481 Project Manager DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 319 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Local Assistance Procedures Manual Exhibit 10-O2
Consultant Contract DBE Commitment
INSTRUCTIONS – CONSULTANT CONTRACT DBE COMMITMENT

CONSULTANT SECTION

1. Local Agency - Enter the name of the local or regional agency that is funding the contract.

2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement.

3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic Rehab, Overlay, Widening, etc).

4. Project Location - Enter the project location as it appears on the project advertisement.

5. Consultant’s Name - Enter the consultant’s firm name.

6. Prime Certified DBE - Check box if prime contractor is a certified DBE.

7. Total Contract Award Amount - Enter the total contract award dollar amount for the prime consultant.

8. Total Dollar Amount for ALL Subconsultants – Enter the total dollar amount for all subcontracted consultants.

SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count.

9. Total number of ALL subconsultants – Enter the total number of all subcontracted consultants. SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count.

10. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant’s own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms.

11. DBE Certification Number - Enter the DBE’s Certification Identification Number. All DBEs must be certified on the date bids are opened.

12. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants.

Also, enter the prime consultant’s name and phone number, if the prime is a DBE.

13. DBE Dollar Amount - Enter the subcontracted dollar amount of the work to be performed or service to be provided. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation.

14. Total Claimed DBE Participation - $: Enter the total dollar amounts entered in the “DBE Dollar Amount” column. %: Enter the total DBE participation claimed (“Total Participation Dollars Claimed” divided by item “Total Contract Award Amount”). If the total % claimed is less than item “Contract DBE Goal,” an adequately documented Good Faith Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM).

15. Preparer’s Signature - The person completing the DBE commitment form on behalf of the consultant’s firm must sign their name.

16. Date - Enter the date the DBE commitment form is signed by the consultant’s preparer.

17. Preparer’s Name - Enter the name of the person preparing and signing the consultant’s DBE commitment form.

18. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form.

19. Preparer’s Title - Enter the position/title of the person signing the consultant’s DBE commitment form.

LOCAL AGENCY SECTION

20. Local Agency Contract Number - Enter the Local Agency contract number or identifier.

21. Federal-Aid Project Number - Enter the Federal-Aid Project Number.

22. Contract Execution Date - Enter the date the contract was executed.

23. Local Agency Representative’s Signature - The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate.

24. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative.

25. Local Agency Representative’s Name - Enter the name of the Local Agency Representative certifying the consultant’s DBE commitment form.

26. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form.

27. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the consultant’s DBE commitment form.

Page 2 of 2 ends

July 23, 2015
DocuSign Envelope ID: D51AE41B-B585-40EB-9DCB-48445D031CAA

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Packet Pg. 320 Attachment: Dokken Engineering CT11361 (CCS) (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge

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Packet Pg. 321 Attachment: Dokken Engineering - Oaks Initiative Form (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge

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Packet Pg. 322 Attachment: Dokken Engineering - Oaks Initiative Form (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge

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Packet Pg. 323 Attachment: Dokken Engineering - Levine Act Disclosure (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge

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Packet Pg. 324 Attachment: Dokken Engineering - Levine Act Disclosure (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge

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Packet Pg. 325 Attachment: Dokken Engineering - Levine Act Disclosure (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge

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Packet Pg. 326 Attachment: Dokken Engineering - Levine Act Disclosure (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge

4.A.l
Packet Pg. 327 Attachment: Dokken Engineering - Levine Act Disclosure (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge To: City Engineering, Mareia Wasef, Zach Pollard, Selim Eren, et al.

CC: Oliver Chi, Pier Bridge Task Force
August 29, 2025
City Engineering Team:

The Pier Business Association, comprising the 28 businesses on the Santa Monica Pier, requests that the City direct the winner of the Pier Bridge Replacement Project to provide a comprehensive and functional signage and wayfinding plan for the duration of this project. Our businesses are at risk of major impacts due to the obstructions this project will cause at the primary ingress point our guests use to access the pier. We would like the plan to include the following:
• Banners / signage
o On temporary foot bridge from Ocean Ave to the Pier
o On any crane installed for the bridge demolition and construction that will be in place for more than 2 weeks
o Ability to update these (but not too frequently, e.g. Route 66 Centennial, Fifa, Super Bowl, Olympics, etc)
• QR code to a map with alternate routes to access the pier (SMTT to host/manage @ santamonica.com); this should be included throughout
• Wayfinding signage, banners, and directionals
o At a minimum, these should cover all ingress points along Ocean Ave from California Ave to Seaside Terrace
o Including all walking and biking paths from parking lots north and south of Pier. o Along Bike Path and Ocean Front Walk north and south of the pier o In DTSM parking structures
• Creative
o Design should be consistent with existing Pier/Beach branding o Integrate current art that is available (e.g. panels in the maintenance workshop, existing directionals on Ocean Front Walk, or creative used by Pier Corp) • Social Media / Public Relations
o In addition to the efforts already underway, communicate informative blogs, social media posts, and press releases via city-owned social media channels before the cranes are erected and fences installed
o This information campaign should be phased and continue through the completion of the project

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Packet Pg. 328 Attachment: SMPLA letter and City response (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement o This proactive information campaign will be supported and reposted by pier businesses
We understand this is a large, multi-agency project that involves many moving pieces and stakeholders. As the 28 businesses that will be directly impacted by this project, and in partnership with SMTT, The Pier Corp, and other businesses along Ocean Avenue and Ocean Front Walk, we request to be included for key decisions regarding the guest experience throughout the project. Our business community will commit to you our resources to help push out communications about the project, including the above-mentioned wayfinding plan.

Thank You,
The Santa Monica Pier Lessees Association

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Packet Pg. 329 Attachment: SMPLA letter and City response (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement

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Packet Pg. 330 Attachment: SMPLA letter and City response (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement

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Packet Pg. 331 Attachment: SMPLA letter and City response (7056 : Award Bid SP2060-CT and RFP SP2060-CM and Contracts for the Pier Bridge Replacement Item 4A: Award Bid SP2060-CT and RFP SP2060-CM
Pier Bridge Replacement Project
September 30, 2025
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 332 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 2 Agenda • History • New Bridge Design • Access/Circulation • Phasing • Outreach • Funding • Recommended Actions Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 333 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 3 Project Objectives
• To provide a bridge that is structurally sound and seismically resistant, with a 75-year design life
• To ensure adequate and safe access to the pier for all users • To preserve visual resources
• To ensure the economic viability of existing businesses • Construct the Project prior to the 2028 Summer Olympics Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 334 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 10/1/2025 City of Santa Monica | Public Works Department | Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 335 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 5 Challenges and Constraints • Surrounded by
historic and cultural
resources, as well as
scenic corridors
• Fed/State Approvals
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 336 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 6 Project History
• 1990s – City began working on a project to replace the Pier Bridge, but federal funding was derailed
• 2006 – City resumed work on the project as a rehabilitation project, but Caltrans rejected the rehabilitation approach
• 2010 – City began work on a replacement project
• 2012 – Caltrans & FHWA approved federal funding for the project • 2017 – City circulated draft EIR with 3 alternatives, but the Locally Preferred Alterative was deemed infeasible
• City prepared 8 new build alternatives and submitted a Notice of Preparation for a Recirculated Draft Environmental Impact Report/Environmental Assessment (REIR/EA)
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 337 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 7 Project History – Recent Council Actions
• 2019 – Council authorized a modification to the consultant team to start working on a recirculated draft EIR/EA
• 2021 – Information Item - reduced 8 alternatives to 2 build alternatives • 2023 - Council awarded agreement to bridge design engineer • 2023 – Council certified (EIR/EA) and directed staff to complete design of the preferred alternative and bid the project • 2025 – Council awarded advanced utility relocation work Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 338 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 8 Bridge Design
• New bridge will be 3’ wider to the north to provide 20’ vehicular width • Wider (15') sidewalk will move to the south side of the bridge • Retractable security bollards will be installed 65’ west of Ocean Ave • Pier deck will be widened 3 feet to align with the new edge of bridge • Pier Sign will shift 10’ north to align with vehicle lanes; height increases 3’ Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 339 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 340 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 341 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 342 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM Pedestrian Bridge
Vehicle Ramp
CONTRACTOR’S

STAGING
Construction Access
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 343 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM Vehicle Ramp
CONTRACTOR’S

STAGING
Circulation
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 344 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 14 Construction Phasing – best guess
Assume contractor starts November 2025; ~2-year construction

1. Mobilize, Vehicle Ramp – November ‘25 to April ’26
Remove Pier Sign – January 2026

2. Temporary Pedestrian Bridge – February ‘26 to June ’26

3. Demolition – June ’26 to September ’26

4. Foundations/Piles – July ’26 to December ’26

5. New Bridge - October ’26 to August ’27

6. Clean Up, Restore Parking Lot – June ’27 to September ’27

7. Complete by December ’27
City’s best guess; contractor to provide schedule upon contract execution.

Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 345 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 15 30+ outreach meetings from 2023 to today: • Pier Corporation Board (4 meetings) • SMTT (2 meetings) • Landmarks Commission • Pier Bridge Task Force (Bi-monthly) • Pier Lessees (Regular updates) • Pier Locals’ Night (monthly - Jan–May 2025) • Tier 1 stakeholders - Targeted meetings (Pacific Park, HTB Aquarium, The Albright, The Lobster, Ocean Front Walk)
Public Outreach (recent)
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 346 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 16 Communication Plan
• Meetings
• Pier Lessees: monthly
• Pier Bridge Task Force: bi-monthly transitioning to bi-weekly during construction
• Stakeholder Database
• Branding
• Collateral material: fact sheet, FAQ, notices, citywide mailer • Wayfinding signs
• Webpage, social media, Hotline
• Ribbon cutting
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 347 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM Construction Funding
• Total Construction cost: $40.7M
• Local Return and Pier funds: $10.5M
• FHWA Highway Bridge Program funds: $30.2M
• $25.7M authorized for reimbursement with agreement executed • City to submit request for final adjustment $4.5M after contract award Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 348 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 18 Staff Recommended Actions
Staff recommends that the City Council:

1. Adopt a finding that the project was previously analyzed in the certified Santa Monica Pier Bridge Replacement Project Recirculated Final Environmental Impact Report/Environmental Assessment in accordance with CEQA;

2. Adopt Addendum #1 to the Santa Monica Pier Bridge Replacement Project Recirculated Final Environmental Impact Report/Environmental Assessment;

3. Award Bid #SP2060-CT to Shimmick Construction Company, Inc. for the Pier Bridge Replacement Project for the Public Works Department;

4. Authorize the City Manager to negotiate and execute a contract with Shimmick Construction Company, Inc. in an amount not to exceed $35,579,292 (including a 20% contingency), and, if necessary, authorize the City Manager to negotiate and execute a bridge equipment lease agreement with Acrow Corporation of America for lease of a temporary pedestrian bridge system;

5. Award Request for Proposals (RFP) #SP2060-CM to Bureau Veritas North America, Inc. to provide construction management and inspection services for the Pier Bridge Replacement Project for the Public Works Department; Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

4.A.n
Packet Pg. 349 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 19 Staff Recommended Actions
Staff recommends that the City Council:

6. Authorize the City Manager to negotiate and execute a contract with Bureau Veritas North America, Inc. in an amount not to exceed $4,892,153 (including a 10% contingency);

7. Authorize the City Manager to negotiate and execute a first modification to agreement #11361 (CCS) in the amount of $218,623 with Dokken Engineering, Inc. for additional bridge engineering construction support services for the Pier Bridge Replacement Project for the Public Works Department. This will result in an amended agreement with a new total amount not to exceed $4,377,023;

8. Authorize the City Manager to accept a grant awarded in the amount of $30,201,250 from the Highway Bridge Program for the Santa Monica Pier Bridge Replacement Project in the Department of Public Works, and to accept all grant renewals;

9. Authorize the City Manager to execute all necessary documents to accept the grant and all grant renewals; and

10. Authorize budget amendment as outlined in the Financial Impacts & Budget Actions section of this report (requires 5 votes).

Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 350 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM Back Up Slides
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 351 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM Temporary Pedestrian Bridge Temporary Pedestrian Bridge Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 352 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM Public Outreach • Continue Meetings with stakeholders • Task Force, Tourism and Travel, Pier lessees, • Marketing materials • Business banners on the pedestrian bridge • Wayfinding materials • Detour maps, walking maps, field signage • Integrating technology and interactive resources
Communication Plan
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 353 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM • Advertises the pier • Specific advertisements of
pier businesses
• Unique QR codes
to business
websites
Business/Pier Advertising Poster
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 354 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM • Project Fact Sheet
• FAQ (Frequently Asked Questions)
• City wide mailer
Project Materials/Notification
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 355 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM • Assist driver in finding parking • Prioritizes lots 1550, 3N, and 4S • Lists additional lots east of pier
• Pedestrian
stencils
Vehicle Parking/ Access Map
Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 356 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 26 Replica Pier Sign
• Approx. overall dimensions: • 20’ wide x 18’-10” tall • Steel support columns • Aluminum sign panels • Glass neon lighting Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 357 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM 27 Outreach pre-2023 • September 2019 – Disabilities Commission • September 2019 – Pier Board/Charette • October 2019 – NOP Scoping Meeting • November 2019 – Landmarks Commission • November 2020 – Pier Board • January 2021 – Landmarks Commission • March 2021 – Pier Board Subcommittee • March 2021 – Pier Board/Charette • April 2021 – Disabilities Commission • April 2021 – Conservancy • July 2021 – Pier Board Subcommittee • August 2021 – Pier Lessee's • September 2021 – Pier Board • July 2022 – Landmarks Commission • October 2022 – Pier Board • February 2023 – Coastal Commission Staff Item 4-A
September 30, 2025
Item 4-A
September 30, 2025

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Packet Pg. 358 Attachment: PowerPoint Presentation (7056 : Award Bid SP2060-CT and RFP SP2060-CM City Council
Report
City Council Meeting: September 30, 2025
Agenda Item: 4.B
1 of 4
To: Mayor and City Council
From: Matthew Hallock, Fire Chief, Fire Department
Subject: Accept 2024 State Homeland Security Program Grant Funds Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines;

2. Authorize the City Manager to accept a grant awarded in the amount of $60,875 from the federal Department of Homeland Security for the 2024 State Homeland Security Program grant on behalf of the Fire Department and to accept all future grant renewals;

3. Authorize the City Manager to execute the necessary grant agreement required to accept the grant and any subsequent grant modifications; and

4. Authorize a budget amendment as outlined in the Financial Impacts & Budget Actions section of this report (requires 5 votes).

Summary
Each year, the Federal government allocates grant funding to enhance regional preparedness for disasters, emergencies, and other threats to homeland security. The U.S. Department of Homeland Security, Federal Emergency Management Agency, awarded the Santa Monica Fire Department a grant totaling $60,875 from the 2024 State Homeland Security Program (SHSP). Staff recommends that the Council authorize the City Manager to accept the 2024 SHSP grant funds and to execute the subrecipient agreement with the County of Los Angeles for a performance period of September 1, 2024, to May 31, 2027. The 2024 SHSP grant funds are administered by the County of Los Angeles on behalf of the Los Angeles-Long Beach Urban Area, which includes the City of Santa Monica.

4.B
Packet Pg. 359
2 of 4
Discussion
The State Homeland Security Program is focused on enhancing regional preparedness and capabilities in major metropolitan areas. The Santa Monica Fire Department received funds to support the Fire Department’s core public safety mission as well as regional homeland security goals. The following are the 2024 SHSP focus areas and national priorities:

1. Enhance information and intelligence sharing and cooperation with federal agencies, including the Department of Homeland Security (National Priority)

2. Enhance the protection of soft targets/crowded places (National Priority)

3. Enhance cybersecurity (National Priority)

4. Enhance community preparedness and resilience (National Priority)

5. Combat domestic violent extremism (National Priority)

6. Strengthen emergency communications capabilities through planning, governance, technology, and equipment

7. Enhance medical and public health preparedness

8. Strengthen information sharing and collaboration (non-Fusion Center)

9. Enhance multi-jurisdictional/inter-jurisdictional all-hazards/whole community incident planning, response, and recovery capabilities

10.Protect critical infrastructure and key resources (includes food and agriculture)

11.Enhancing election security (National Priority)
The SHSP grant is 100% federally funded by the U.S. Department of Homeland Security and managed through the State of California’s Office of Emergency Services.

There is no requirement of a local match. The City of Santa Monica has received over $20 million in federal homeland security grant funding since 2003. These funds have been used to purchase necessary interoperable communication and infrastructure equipment, supplies, and training in direct support of overall regional goals to promote effective information gathering, sharing, and response to threats and/or acts of terrorism. These funds cannot be used for general purposes and must be specified at the time of application. Homeland security purchases must be pre-approved by the state and align with grant guidelines.

The 2024 SHSP grant will fund the following projects:

4.B
Packet Pg. 360
3 of 4
• Urban Search & Rescue training ($58,500)
• Regional Unified Response to Violent Incidents instructor certification and training ($2,375)
The grant has a performance period of September 1, 2024, to May 31, 2027, and is reimbursement-based.

Environmental Review
The acceptance of federal grant funds is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines, which states that CEQA does not apply, “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” Grant funding would be used to support public safety, specifically for fire department training. Therefore, it can be seen with certainty that the agreement would not result in adverse physical impacts on the environment, and as such, exempt from CEQA.

Financial Impacts and Budget Actions
Staff seeks authority to accept a grant totaling $60,875 from the U.S. Department of Homeland Security, Federal Emergency Management Agency for 2024 SHSP to fund projects and training courses in the Fire Department.

Approval of the recommended action requires the following budget amendment to the Miscellaneous Grants Fund.

FY 2025-26 Grant Budget Amendment
Establish Revenue Budget Appropriate Funds
Account Number Amount Account Number Amount
20190001.40429E $60,875 20190001.55517E $60,875
If modifications or renewals are awarded, budget changes will be included in subsequent year budgets, contingent on Council budget approval.

4.B
Packet Pg. 361
4 of 4
Prepared By: Jonathan Tang, Principal Administrative Analyst Approved Forwarded to Council
Attachments:

A. Written Comments

4.B
Packet Pg. 362
1 David Yakobson
From: Kevin McKeown <[email protected]>
Sent: Thursday, September 25, 2025 7:01 PM
To: councilmtgitems
Subject: Item 4-B: Homeland Security Program Grant

EXTERNAL
Of course we should accept federal funding from the State Homeland Security Program for the carefully specified Fire Department uses described in the staff report.

However, given the trauma many of our residents are feeling from ICE raids in our community and the region, perhaps we should note that we do NOT accept the top priority shown for the State Homeland Security Program as a whole:
> 1. Enhance information and intelligence sharing and cooperation with > federal agencies, including the Department of Homeland Security > (National Priority)
No one calling to report a fire or to summon paramedics for a medical emergency should have to fear that doing so compromises their personal security or that of their family. Please make clear that acceptance of the specified grant does NOT obligate us to “enhance information and intelligence sharing and cooperation with federal agencies…”.

Thanks,
Kevin
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K e v i n M c K e o w n
https://urldefense.com/v3/__http://www.mckeown.net__;!!OfuUnHCITYtmmjM!pOyoVf-woQWMwOGoe5VCn3gBKNB09cBcgODwpejqreNxAefV9gIThwML034ITYD5F0PBGowpibDWDox00qowkmRqYI$ Choose to be conscious
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Item 4-B
September 30, 2025
Item 4-B
September 30, 2025

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Packet Pg. 363 Attachment: Written Comments (7114 : Accept 2024 SHSP Grant Funds) City Council
Report
City Council Meeting: September 30, 2025
Agenda Item: 4.C
1 of 6
To: Mayor and City Council
From: Anuj Gupta, Director of Transportation, Parking Operations (DOT) Subject: Authorization to Extend Agreements for Parking Operations Management, Parking Access Revenue and Control Systems Services, and Credit Card Payment Services for Parking Operations
Recommended Action
Staff recommends that the City Council

1. Adopt a finding of no significant effect pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines;

2. Authorize the City Manager to negotiate and execute a third modification to agreement #10201 (CCS) in the amount of $13,100,084 with SP Plus LLC for Parking Operations Management. This will extend the expiration date from October 31, 2025, to June 30, 2027, resulting in an 11-year and 8 month amended agreement with a new total amount not to exceed $81,800,084, with future year funding contingent on Council budget approval;

3. Authorize the City Manager to negotiate and execute a third modification to agreement #10413 (CCS) in the amount of $2,239,240 with Skidata, Inc. for Parking Access and Revenue Control Systems (PARCS) services. This will extend the expiration date from November 30, 2025, to June 30, 2027, resulting in a 10-year and 3 month amended agreement with a new total amount not to exceed $8,736,240, with future year funding contingent on Council budget approval; and

4. Authorize the City Manager to negotiate and execute a third modification to agreement #10599 (CCS) in the amount of $180,000 with Windcave, Inc. for credit card payment gateway provider services on Skidata Parking Access and Revenue Control Systems. This will extend the expiration date from December 31, 2025, to June 30, 2027, resulting in a 9-year and 10 month amended agreement with a new total amount not to exceed $1,250,000, with future year funding contingent on Council budget approval.

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Summary
The Santa Monica Department of Transportation (DOT) Parking Division oversees the operation of 42 City owned parking facilities that generate $51.4M in annual revenue for the City, representing approximately 6.3% of the City’s total revenue and 7.7% of the City’s General Fund revenue. The SP Plus LLC, Skidata, Inc., and Windcave, Inc. contracts are essential in the operation of these 42 facilities. SP Plus LLC is the City’s parking operator, responsible for the operations and maintenance of these 42 facilities.

Skidata, Inc. is the Parking Access and Revenue Control System (PARCS) operator, providing and maintaining the access and payment systems for the 12 parking structures and the Santa Monica Pier. Windcave, Inc. provides the credit card gateway processor services for the 13 Skidata locations.

All three of these contracts are expiring in late 2025, and the City is currently undertaking a procurement for these three services (as a consolidated contract). The procurement process is expected to take several months into the calendar year of 2026, and the new contract is highly unlikely to be executed before the old contracts expire.

Therefore, the City is proposing to extend these three contracts until the new one is executed in order to avoid service disruption in parking operations. Once the new contract is executed with a selected vendor, the current contracts can be terminated with 30 days notice.

Discussion
A procurement process for Parking Operator, Parking Access and Revenue Control System (PARCS) service provider, and PARCS credit card processor is underway. This combined Request for Proposals (RFP) opened on July 16, 2025, and is scheduled to close on September 30, 2025. The RFP combines all three services into one contract.

The objective is for the Parking Operator to hire the PARCS and PARCS credit card processors as subconsultants, simplifying the contracting process. A review panel will evaluate proposals received and conduct interviews with a shortlisted set of companies to determine the best qualified firm. Shortly thereafter, DOT staff will return to City Council for approval of award of the bid and authorization to execute a contract. After approval by the City Council, a few months are typically needed for the negotiation and

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execution of the contract with the new Parking Operator and subcontractors.

Accordingly, execution of these agreements is currently projected for mid-2026, creating the need to extend the existing contracts and provide an overlap to ensure continuity in services.

SP Plus LLC is the City’s parking operator, responsible for maintaining and operating the 42 City owned parking facilities. This includes the maintenance, physical operation, and financial accounting for these facilities. SP Plus LLC has up to 85 employees working within the City consisting of attendants at beach lots, staff for maintaining structures and running the SP Plus public counter, and supervisory and management staff. The existing contract was procured through a competitive bidding process and originally executed on November 30, 2015, and modified on June 24, 2021 and May 1, 2024. The current contract is for $68.7M in total for 9 years and 11 months and is set to expire on October 31, 2025.

Skidata, Inc. is the City’s Parking Access and Revenue Control System (PARCS) provider, providing the systems that operate the 12 parking structures and the Santa Monica Pier Deck. This includes gate arms, payment machines, License Plate Recognition systems, and all associated hardware and software. The contract includes monthly service and an allotment for new parts and equipment as needed. The existing contract was procured through a competitive bidding process and originally executed on March 30, 2017, and modified on June 24, 2021 and February 14, 2025. The current contract is for $6,497,000 in total for 8 years and 8 months and is set to expire on November 30, 2025.

Windcave Inc. is the PARCS credit card payment gateway provider for the City, processing the credit cards used at the Skidata PARCS equipment. The existing contract was procured with an exception to competitive bidding due to the economic viability of it being compatible with other equipment. The contract was originally executed on September 13, 2017, and modified on December 21, 2017 and October 9, 2019. The current contract is for $1,070,000 in total for 8 years and 3 months and is set to expire on December 31, 2025.

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Staff is recommending that each of these contracts be extended to expire on June 30, 2027. They would be terminated with 30 days’ notice once successor firms have been hired by the City. The date of June 30, 2027, is intended to give the City more than enough time to complete the existing procurement process, execute the new contract or contracts, and implement the systems to the point moving from the existing systems to the new ones.

Each of the firms’ ongoing costs will continue to be consistent with the cost of previous years, with some increases for inflation. These costs will be absorbed by the DOT Parking Division’s operating budget. The Skidata contract will include these ongoing operating costs and an additional $1.2 million in Capital Improvement Program funding allocated for License Plate Recognition (LPR). The LPR software and hardware to be used at the structures is purchased through the Skidata contract and is operated and maintained by Skidata.

Environmental Review
The contract amendments are categorically exempt from CEQA pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines which states that CEQA does not apply “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” These amendments would allow the City to continue its parking operations. It can be seen with certainty that the agreement would not result in adverse physical impacts on the environment, and as such, exempt from CEQA.

Past Council Actions
Meeting Date Description
10/13/2015
(attachment A)
Original bid and award of agreement with SP+ Municipal
Services (now referred to as SP Plus LLC)
8/25/2020
(attachment B)
Approval of First Modification to SP Plus LLC contract
1/10/2017
(attachment C)
Original bid and award of agreement with Sentry Control Systems, Inc. (now referred to as Skidata, Inc.)
1/12/2021 Approval of First Modification to Skidata, Inc. contract

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(attachment D)
12/12/2017
(attachment E)
Approval of First Modification to Payment Express (now
Windcave, Inc.) contract
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the General Fund operating and capital budget to increase the amounts of the following contracts:

1. Contract #10201 with SP Plus LLC for parking operations management;

2. Contract #104130 with Skidata, Inc. for Parking Access and Revenue Control Systems (PARCS) service; and

3. Contract #10599 with Windcave, Inc. for credit card payment gateway provider services.

Agreement Modification Request
Agreement #
Current
Authorized
Amount
FY 2025-
26 Modified
Request
Amount
FY 2026-27
Modified
Request
Amount
Account Number
Total
Revised
Contract
Amount
10201 -
SP Plus LLC $68,700,000 $5,162,744 $7,937,340 01600004.550010 $81,800,084 104130 -
Skidata, Inc.
$6,497,000 $373,443 $665,796 01600004.550010
$8,736,239
$600,000 $600,000 C0109150.689000
10599 -
Windcave,
Inc.
$1,070,000 $60,000 $120,000 01600004.550010 $1,250,000
Future funding is contingent on Council budget approval.

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Prepared By: Zach Pollard, Parking Manager
Approved Forwarded to Council
Attachments:

A. Attachment A -10-13-15 Staff Report
B. Attachment B -8-25-20 Staff Report
C. Attachment C -1-10-17 Staff Report
D. Attachment D -1-12-21 Staff Report
E. Attachment E -12-12-17 Staff Report
F. SP Plus Original Contract
G. SP Plus First Modification
H. Skidata / Sentry Original Contract
I. Skidata First Modification
J. Windcave / Payment Express Original Contract
K. Windcave / Payment Express First Modification
L. Windcave Second Modification
M. SP Plus Second Modification
N. Skidata Second Modification
O. SP Plus- Levine Act
P. SP Plus-Oaks Initative
Q. Windcave Levine Act
R. Windcave Oaks
S. SP Plus -Oaks Attachment
T. ADD TO_Skidata Oaks and Levine Forms

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City Council
Report
City Council Regular Meeting: October 13, 2015
Agenda Item: 3.O
1 of 8
To: Mayor and City Council
From: David Martin, Director, Planning and Community Development, Planning and Community Development
Subject: Contractual Services Agreement for Parking Management Services Recommended Action
Staff recommends that the City Council:

1. Award RFP# 34 to SP+ Municipal Services, an Illinois-based company for operation and maintenance of the City's off-street parking facilities, and to provide ancillary parking related special event services;

2. Authorize the City Manager to negotiate and execute a contractual service agreement with SP+ Municipal Services, in an amount not to exceed $26,500,000 for five years, with two additional one-year renewal option(s) in the amount of $11,731,376, on the same terms and conditions for a total amount not to exceed $38,231,376 over a seven year period, with future year funding contingent on Council budget approval.

Executive Summary
The City operates a complex parking network pursuant to a consolidated management agreement. The current parking management services agreement expires on December 1, 2015. On April 21, 2015, the City issued a Request for Proposals (RFP) for parking management services. After reviewing the six bids received, SP+ was selected as the best qualified by a selection committee made up of various internal and external stakeholders. The agreement would be for an amount not to exceed $26,500,000 for five years, with two additional one-year renewal option(s) in the amount of $11,731,376, on the same terms and conditions for a total amount not to exceed $38,231,376 over a seven year period.

Background
On April 7, 2009 (see attachment A), Council authorized a contract with Central Parking System to operate the City’s off-street parking locations. The contract was under a three year term with two one-year extension options. The contract was modified on April 16, 2013 and July 2, 2014 to execute the first and the second one-year extension options. On April 8, 2014 Council authorized consolidation of the Parking Operations function moving the Division from the Finance Department into the Planning and Community Development Department (PCD) (see attachment B). As a result of this

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consolidation, on April 22, 2014 Council authorized an extension of the contract to December 1, 2014 to ensure a smooth transition to a new parking operator planned for the fall of 2014 (see attachment C). This plan became infeasible due to the departure of the City’s Parking and Traffic Manager on September 2, 2014 and the Parking Administrator on September 12, 2014. On November 11, 2014 Council authorized a seventh modification to the contract on a month to month basis to December 1, 2015 to provide additional time for PCD staff to initiate an RFP. The current contract is scheduled to expire on December 1, 2015.

Discussion
The City operates a complex parking network 24 hours per day 7 days per week, and has done so pursuant to a consolidated management agreement since 2000. The current parking management services agreement was entered into June 1, 2009 and expires on December 1, 2015. The new agreement would be for an initial term of 5 years with 2 one year extensions due to the complexity and scope of services provided for in the agreement. The City’s off street parking portfolio consists of 14,283 spaces within 13 parking structures and 30 lots, of which 18 of the lots are located on the beach (see attachment D). Additionally 16 million parking transactions occur annually in the off street parking facilities, with revenues of $43,529,456 collected in FY 2014/15.

The parking operator is responsible for ensuring a high level of customer service in its interactions with the public, providing strong revenue controls, and maintaining parking facilities so that they are both clean and free of hazards. The operator maintains a customer service counter for patrons 24 hours per day, manages monthly parking permits, assists with parking equipment vendor management, and provides special event services, including on-site set up, directing of vehicle traffic and pedestrians, compliance monitoring, and web based pre-paid parking services. The operator is also required to work with stakeholders, including but not limited to Macerich, Downtown Santa Monica, Inc., Beach staff, and the Pier Tenants Association.

In addition to the day to day operations, the parking operator would also serve as a strategic partner in incorporating parking management into the City’s overall circulation

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and transportation demand management goals, in keeping with the LUCE and Draft Downtown Specific Plan.

The City maintains a staff of seven in-house employees and a public counter dedicated to providing residents, City departments, and private events with other parking and permitting related services. City parking staff will monitor the parking operator’s performance to ensure compliance with the agreement through spot inspections and audits. Staff will also initiate a request for proposals to identify an auditor to perform routine financial audits of the parking operator, as well as other parking office vendors who conduct financial transactions on behalf of the City.

Following the implementation of a new Parking Management agreement and in preparation for the arrival of Expo Light Rail, staff will provide Council with an update on the City’s strategies for circulation and follow up on the implementation of the recommendation from the 2009 Walker Downtown Parking Program study and the 2012 Walker Parking Rate Study. Staff is currently scheduled to present this report to Council in April or May of 2016. The report will focus on the relationship between the various Transportation Demand Management initiatives, including recommendations for updates to pricing in our parking structures and lots with a focus on strategies to maximize utilization of parking inventory.

Vendor/Consultant Selection
On April 21, 2015, staff issued a Request for Proposals (RFP) for parking management services. The RFP was posted on the City’s on-line bidding site, and a notice was advertised in the Santa Monica Daily Press in accordance with Chapter 2.24 of the Santa Monica Municipal Code. In addition, it was also advertised on the International Parking Institute’s RFP webpage. Sixty four vendors downloaded the RFP. Eighteen firms attended the pre-bid conference and 6 firms responded.

The RFP aimed to identify an operator to provide parking management expertise in day to day customer service, maintenance, asset management, and revenue operations of the City’s complex parking network of structures and lots; to provide additional services

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such as bike valet at the farmers markets and special events such as the Twilight Concert Series; as well as provide staffing and expertise with parking related services surrounding events and peak demand periods, such as the Go With the Flow program.

The RFP was posted on the City’s online bidding system and six responses were received. A selection committee comprised of staff from Finance, Public Works, Transportation Demand Management, Parking Operations, Macerich, and Downtown Santa Monica, Inc. evaluated the proposals, taking into consideration criteria including but not limited to the quality of the services offered, the ability to perform the service, the capacity to perform the service, the applicability of the respondent’s experience as it relates to the RFP’s scope of work, price, and whether the respondent would have available resources to accomplish all elements of the scope of services.

A mandatory pre-bid meeting was held with prospective bidders on May 8, 2015. In response to a request from a bidder, staff extended the response date from June 8, 2015 to June 22, 2015, to provide additional time to review the answers to questions and incorporate them into proposals. On June 10, 2015 staff posted the names of the committee members to provide bidders with an opportunity to submit objections to any member due to potential conflicts of interest; no objections were submitted.

The evaluation committee facilitator shared the names of all potential and final bidders so that committee members could also identify any potential conflicts. After reviewing the list of bidders, all committee members completed the Finance Department’s form certifying that they did not represent a conflict of interest in being a member of this Evaluation Committee. As a precautionary measure, two existing Parking Operations staff members were excluded from the Evaluation Committee proactively by PCD management due to their prior employment with Standard Parking and Central Parking; these two companies merged and are now SP+, our current operator.

Of the 6 firms that submitted proposals, 3 did not meet the minimum threshold of an average of 80 points from each scorer. Following is the initial ranking of the 6 bidders:

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Rank Company Total
Score
Average
Score
Proposed 1
st Year
Budget
1 SP+ 537 90 $4,664,555
2 Parking Concepts, Inc. 531 89 $3,436,619
3 Joe’s Auto Parks 513 86 $5,861,279
4 Santa Monica Parking Associates 396 66 $5,404,416
5 ProPark America 393 65 $4,902,732
6 Parking Company of America 331 55 $3,725,891
In accordance with the RFP process, companies that did not meet the minimum threshold of 80 points out of 100 possible based on the criteria outlined in the RFP, would not be considered. As such, SP+, Parking Concepts, Inc., and Joe’s Auto Parks were the only companies considered for this opportunity. The 3 qualifying companies were invited to provide oral presentations to the evaluation committee.

The following is a ranking of the companies based on the results of the oral presentations. The oral presentation scores are added to the previously awarded scores.

Rank Company Total Initial
Score
Oral
Presentation
Score
Total
Final
Score
Proposed
Budget
1 SP+ 537 27 564 $4,664,555
2 Parking Concepts, Inc. 531 24 555 $3,436,619
3 Joe’s Auto Parks 513 15 528 $5,861,279
Joes Auto Parks
Joe’s Auto Parks did not demonstrate the organizational capacity necessary to oversee the parking operations of the diverse and complex parking operations of the City. The company management also did not demonstrate an understanding of the City’s transportation demand management goals and the relationship of our parking

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management program to these goals. The company was also not able to demonstrate that it had the capacity to support the City’s needs during large events. The company does own and operate its own parking facilities, however, it lacked strong municipal experience relative to the other two bidders.

Parking Concepts, Inc.

Parking Concepts, Inc. demonstrated strong expertise and qualifications in managing the day the day operations for the City’s parking program. Its customer service program and understanding of the community were impressive and the company had credible municipal experience. During the oral interviews, the company demonstrated strong management experience and professionalism. However, the company lacked innovative solutions as compared with SP+ and a limited capacity to support the City’s needs during large scale events, particularly as it relates to the types of value added services provided by SP+, to assist with executing our transportation demand management goals. Although Parking Concepts, Inc.’s proposed budget was the lowest of all the 6 bidders, after a more detailed review of the proposal, the budget did not adequately account for the staffing needs for the City’s parking operations, and underestimated supply expenses. The companies proposed budget was 30% less than the average of the budgets proposed by the other 5 companies. Although the proposed budget was less, the budget is not adequate to support the parking operations of the City and would likely have had to be increased to account for actual needs.

SP+ Municipal Services
SP+ was the clear and unanimous choice of the evaluation committee as the best qualified to provide the full scope of parking operations and management services based on the company’s ability to meet the requirements of the Parking Management RFP including its extensive experience in parking operations, staffing service plan, customer service plan, operation plan, operating budget, internal controls, and event experience.

The company demonstrated a greater scope of experience than the other bidders in not only daily parking operations, but with its management team, events experience, and

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technology solutions. The management team did not only understand the city’s transportation demand management objectives, the company provides services that support these objectives as a specific service offering through its Game Day division.

The company provided examples of assisting customers with reducing total vehicle counts during large events by incentivizing carpooling.

SP+ Municipal Services operates more than 4,200 locations in over 400 cities throughout the United States and Canada. SP+ Municipal Service employees are represented by the International Brotherhood of Teamsters Union Local 911. It is a publicly traded company, collecting and reconciling more than $4 billion in annual parking revenues on behalf of its clients. It is subject to oversight by the United States Securities and Exchange Commission and is subject to the Sarbanes-Oxley Act. SP+ Municipal Services is a dedicated division of SP+ serving only municipal clients and its key staff are Certified Administrators in Public Parking (CAPP) The company also provides SP+ Gameday Event Logistics which assists with traffic circulation planning, parking planning for events and peak volume periods, and includes Click and Park technology which allows the advance purchase of parking online. Large event experience includes the last 15 Super Bowls, the Daytona 500, and the 2012 London Summer Olympics. The City’s existing contract does not include the event logistics services, however, Parking Operations has utilized staffing from this service to support the Los Angeles Marathon, Go With the Flow, and the Twilight Concert Series. The SP+ proposal and management fee includes the full range of the services and would serve to assist in the integration of parking into the City’s overall transportation demand management strategies and improved communication and on-line services.

The services would also include a new customer service accountability system module that will assist in the monitoring of key performance measures. The system is an online sharable work order platform that provides a real time information sharing platform for the operator, City staff, and key stakeholders such as Macerich and DTSM to report and monitor issues, and to serve as an accountability tool.

The implementation of a parking management agreement, over a five year term with

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SP+ Municipal Services is estimated not to exceed $26,500,000. The first year budget proposed is $4,664,555 for daily operations and $274,786 for staffing of special events.

Revenues collected for parking operations in FY 2014/15 were $43,529,456.

Financial Impacts and Budget Actions
The contract to be awarded to SP+ Municipal Services is for an amount not to exceed $38,231,376. Funds in the amount of $4,415,464 are available in the FY 2015-16 budget in the Planning & Community Development Department. The contract will be charged to account 01417.555010. Future year funding is contingent on Council budget approval.

Prepared By: Lynn Wolken-Gonzales, Principal PCD Analyst Approved Forwarded to Council
Attachments:

A. Attachment A - April 7, 2009 Council Meeting
B. Attachment B - April 8, 2014 Council Meeting
C. Attachment C - April 22, 2014 Council Meeting
D. Attachment D - Parking Structures and Lots

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Report
City Council Meeting: August 25, 2020
Agenda Item: 3.H
1 of 11
To: Mayor and City Council
From: David Martin, Director, Parking Operations (PCD)
Subject: Approval of First Modification to Contractual Services Agreement with SP Plus Corporation for Consolidated Parking Management Services Recommended Action
Staff recommends that the City Council:

1. Authorize the City Manager to negotiate and execute a first modification to contract #10201 (CCS) with SP Plus Corporation for consolidated parking management services for the Community Development Department. The recommended modification is made as an exception to the competitive process pursuant to SMMC Section 2.24.250 (g) to ensure continuity of operations and revenue collection processes, and would extend the current agreement for up to three years for a new total amount not to exceed $68.7 million over a ten year period, with future year funding contingent on Council budget approval.

Summary
The City currently contracts with SP Plus Corporation (“SP Plus”) to operate a complex citywide parking network, including 24 hour 7 day a week field and office customer services for the 41 Citywide off-street parking facilities (13 parking structures/garages, 28 surface parking lots) with approximately 13,000 total parking spaces. These parking facilities help support the diverse local economy by providing convenient access to housing, retail centers, hotels and restaurants, employment, a public beach and community parks alike. SP Plus also provides monthly parking permit accounting and fulfillment services, online and lockbox payment processing, parking facility maintenance, ancillary traffic mitigation/special event activation and hospitality services, and parking equipment maintenance/support.

Considering the substantial economic disruption caused by the current COVID-19 pandemic, staff anticipates a temporary reduction in parking demand throughout the City. The COVID-19 pandemic has adversely impacted parking demand as a result of

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(including but not limited to) reduced travel and tourism, reduced business operations and related employment, increased telecommuting, as well a change in consumer behavior (including the shift from brick and mortar in-person visitations to online and/or curb-side pickup shopping). However, as people begin to travel again and economic activity increases, some consumers may also be reluctant to use public transportation and shift back to automobiles as their primary mode of transportation. Given the uncertainty around future transportation and parking demand patterns, coupled with the need to ensure the continuity and collection of significant parking revenue streams, staff recommends extending the current parking management agreement with SP Plus for up to three years for a new total amount not to exceed $68.7 million over a ten year period.

The annual cost of the agreement will be offset by the annual citywide off-street parking revenues collected by SP Plus on behalf of the City. Extending this agreement as an exception to the competitive bidding process pursuant to SMMC Section 2.24.250 (g) would allow the City the time to maintain operations and revenue collection processes that are currently in place, wait for these COVID-19 related economic disruptions to normalize over the next few years, and then undertake a traditional Request for Proposal (“RFP”) process on the post COVID-19 circumstances.

Discussion
Since November 2015, SP Plus has provided an array of diverse parking services under contract #10201 (CCS). SP Plus also works with City stakeholders such as Macerich, Downtown Santa Monica, Inc, Santa Monica Travel & Tourism, Inc., and the Pier Tenants Association, and is a strategic partner in parking management toward the City’s overall circulation and transportation demand management goals. The work done by SP Plus facilitates the collection of significant annual revenue. In prior fiscal years, SP Plus has serviced up to 10 million annual transient and permit parkers that generated up to $42.4 million in annual parking revenues across multiple funds (General Fund, Beach Recreation Fund, and Pier Fund).

The current agreement with SP Plus is for seven years with a total not to exceed of $38.2 million and is set to expire November 2022. During the first five years of the

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agreement, SP Plus provided several service enhancements and materials costs at the City’s direction to address operational needs, thus accelerating the actual annual spending rate over the initial annual contract estimates. As a result, the City has spent approximately $31.5 million, or 82% of the total contract amount through June 2020.

The current contract amount is estimated to carry the City’s parking operation through May 2021, which falls short of the current November 2022 expiration. While the accelerated cost increases were administratively approved by City staff, absorbed within the Community Development Department budget each year, and also entirely offset by parking revenues collected by SP Plus on behalf of the City, the spending essentially reduced the funds remaining on the agreement due to the original $38.2 million not to exceed limit approved by Council. Items that contributed to the accelerated spending over original contract estimates include:
• Phased in cost of living adjustments for Teamsters Local 911 unionized workforce that will align SP Plus employee compensation with the Santa Monica Living Wage Ordinance by the end of FY 2021-22 (SP Plus waived the provisions in the City’s Living Wage Ordinance with a bona fide collective bargaining agreement pursuant to SMMC 4.65.040).
• Increased SP Plus contractor staffing at the Civic Center, Downtown, and Beach facilities to improve operations and revenue control measures, including weekend coverage, special event management, and expedited vehicular egress • Increased SP Plus contractor staffing to respond to City stakeholder requests for enhanced facility maintenance at the various Beach and Downtown facilities • Off-street surface parking lots parking equipment replacements, software updates and system patches, as well as on-going software maintenance agreements subcontracted through the SP Plus contract which allow the City to receive a significant discount on equipment
• Aged elevator infrastructure repair resulting in improved uptime services of the Downtown and Civic Center Parking Structures including subcontracting ongoing repairs and services

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• Increased demand for plumbing, electrical, painting, fire protection, sewer and waste filtering subcontracted services as the parking facility infrastructure continues to age
• Increased demand for Go with the Flow Traffic Management Special Event Activations (i.e. Twilight Concert Series, COAST, Los Angeles Marathon, Genesis Open Golf Tournament), as well as ancillary winter and holiday activations above and beyond original contract estimates • Demand for ancillary Bike Valet Services, Farmer’s Market services, Santa Monica High School crossing guard services, and event ambassador services (i.e. Annenberg Beach House special events)
• Initial on-boarding of a data analytics subcontractor to aggregate the City’s parking data from the various systems into one holistic data analytics platform that supported parking rate changes that generated about $4.5 million in new General Fund parking revenues
As one of the nation’s largest parking management service providers, SP Plus can pass along market-share leveraged cost savings and corporate discounts up to 50% to the City for necessary equipment. For example, for the FY 2020-21 City Council approved Capital Improvement Program (“CIP”) replacement of the various parking multi space pay stations and point of sale systems deployed at the off-street surface parking lots (Beach, Main Street, Mid City, and Downtown), SP Plus is able to provide the necessary equipment at a deeply reduced cost to the city, saving the City approximately $1.0 million. However, the equipment purchase would result in further overspending on the contract’s current total not to exceed amount like the items above, thus reducing the amount of time left on the agreement. In order to get the equipment savings, the current contract would need to be amended to include the necessary equipment purchase so that it does not further detract from the ongoing service agreement with SP Plus.

Due to the prior year accelerated spending, staff anticipates that the total not to exceed spending threshold on the existing agreement with SP Plus will be exhausted by May 2021. If the contract is not extended and amended, staff would have to undertake an

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RFP process immediately. The bidding process for this high-profile contract would require stakeholder outreach, staff report preparation, and contract negotiation and execution that would involve multiple City departments. In the event that SP Plus is not selected as the recommended bidder, staff would have to onboard and familiarize a new service provider with the City’s unique parking network on or before May 2021, which would require the contract process to be completed by March 2021. This presents a significant challenge for staff given the currently reduced in-house staffing levels.

Additionally, given the limited amount of time left on the current agreement due to prior year accelerated spending, staff may not be able to complete the entire onboarding process by May 2021, putting the City’s valuable parking revenue streams and collection processes at risk.

Therefore, staff recommends extending the agreement as an exception to the competitive bidding process pursuant to SMMC Section 2.24.250 (g) for up to three years for a new total amount not to exceed $68.7 million over a ten year period (approximately $6.9 million per year average contract cost). The SMMC regulations allow for procuring services as an exception to the competitive process if it is determined that the time necessary to undergo a traditional solicitation process would substantially disrupt City operations or result in substantial economic loss to the City.

The proposed agreement extension with SP Plus would allow staff to continue to build on the relationship and further operate in a more sustainable manner, as well as capitalize on the recently implemented cost cutting measures in light of the COVID-19 impacts on City parking operations. Additionally, the proposed extension would also allow the City to capitalize on SP Plus’s intricate understanding of the city’s current operational needs across the off-street parking portfolio and intimate familiarity with the various parking access and revenue control equipment systems, which enables a more efficient and responsive operations utilizing the systems in place, thus ensuring the protection of the City’s valuable revenue streams. This efficiency of building upon operational improvements is important due to the recent reduction of Parking Operations Division staff from 9.0 FTE to 5.0 FTE. Finally, extending this agreement up to ten years would avoid the need to do a lengthy and time-consuming RFP at a time when parking resources are stretched thin and COVID-19 has disrupted both the

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parking market and the City’s traffic and parking patterns. Staff believes that it is prudent to extend the existing agreement, and then issue an RFP considering the postCOVID-19 circumstances.

Moss Adams Internal Audit Review
A recent audit of the SP Plus operations in the City, conducted by Moss Adams, the City’s internal auditor, noted that parking revenue collections and deposit processes on behalf of the City are accurate, well controlled and automated, resulting in minimal human interaction and overall protection over revenues collected. The results of the audit were presented to the Audit Subcommittee of the City Council on August 18, 2020 (Attachment B), as well as staff’s intention to extend the contract to a total term of up to ten years. Staff is working with SP Plus to address findings and recommendations for improvements that were also made by the auditors. The priority improvements are in the areas of monitoring of City employee parking access permits, clarifying reporting timelines, and parking equipment inventory control. The Audit Subcommittee members were in agreement with the proposed management responses and concurred that it was prudent for the contract to be extended with the understanding that the modified contract would specifically incorporate improvements in the findings and processes highlighted by the internal audit report. The audit report was noted and filed by the Audit Subcommittee, with the intent that staff would return within the year with progress reports indicating how the recommendations were integrated into the extended SP Plus agreement.

Vendor Selection
Exception to Competitive Bidding
Staff now recommends extending the SP Plus agreement for up to three years to provide consolidated off-street parking management and ancillary services throughout the City as an exception to the competitive process pursuant to SMMC Section 2.24.250 (g). City regulations allow for procuring services as an exception to the competitive process if it is determined that the time necessary to undertake a traditional solicitation

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process would substantially disrupt City operations or result in substantial economic loss to the City. Extending this agreement as an exception to the competitive bidding process pursuant to SMMC Section 2.24.250 (g) would allow the City the time to maintain operations and revenue protection processes that are currently in place, wait for these COVID-19 related economic disruptions to normalize over the next few years, and then undergo a traditional Request for Proposal (“RFP”) process on the post COVID-19 circumstances.

By extending the agreement with SP Plus, staff anticipates achieving up to $0.5 million in ongoing cost savings beginning in FY 2020-21, and up to an additional $0.3 million beginning in FY 2021-22 in the following areas:
• Approximately $0.3 million in ongoing cost savings based on a COVID-19 parking demand analysis that supports the strategic reduction of 25.4 FTE SP Plus staffing beginning in FY 2020-21
• Approximately $0.2 million in savings due to a COVID-19 related reduction in City program services (i.e. Santa Monica High School crossing guard services, Farmer’s Market support, and Go with the Flow special event activation/traffic mitigation services including elimination of LA Marathon services) beginning in FY 2020-21
• Up to $0.2 million in ongoing cost savings due to further reduction of up to 8.0 FTE SP Plus staff once the new multi-space pay station equipment is strategically deployed in the Beach surface parking lots beginning no later than FY 2021-22
• Up to $0.1 million in ongoing cost savings due to elimination of facility maintenance and elevator services related to the demolition of PS #3 beginning no later than FY 2021-22
This service was formally bid out in 2015 and SP Plus was the clear and unanimous choice of the evaluation committee as the best qualified to provide the full scope of parking operations and management services based on the company’s ability to meet the requirements of the RFP, including SP Plus’s extensive experience in parking operations, staffing service plan, customer service plan, operational plan, internal controls and event experience. The evaluation committee, which included City members from Finance, Public Works, and Community Development, as well as the Vice President of Macerich and the Executive Director of Downtown Santa Monica, Inc., was

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unanimous in selecting SP Plus. Council ultimately awarded the agreement to SP Plus.

SP Plus operates more than 4,200 locations in over 400 cities throughout the United States and Canada. It is a publicly traded company, collecting and reconciling over $4 billion in annual parking revenues on behalf of its clients. SP Plus is subject to oversight by the United States Securities Exchange Commission (“SEC”) and has a Municipal Services Division with key staff that are certified Administrators in Public Parking (“CAPP”). Below are just some of the other municipalities comparable to Santa Monica that also contract with SP Plus for off-street parking management services:

City of Anaheim City of Glendale City of San Jose
City of Antioch City of Los Angeles City of San Leandro City of Fremont City of Mountain View City of San Mateo City of Fresno City of Oakland City of Alameda
City of Fullerton City of Sacramento San Francisco MTA
Miami Parking Authority
(Florida)
Port of San Francisco City of Jacksonville
Beach (Florida)
Several municipalities have been very satisfied with the performance of SP Plus and have extended their existing agreements with SP Plus. The City of Denver, Colorado is the most recent example in which an existing agreement was extended for time due to exceptional performance.

SP Plus has routinely demonstrated their commitment to partnering with the City as various challenges arise. With the advent of the COVID-19 emergency, SP Plus brought corporate level resources to bear to provide Personal Protection Equipment (PPE) for all field and office employees, instituted daily disinfectant procedures at points in the system in which the public interfaces with the parking equipment, introduced public outreach and signage communication to instruct visitors on proper PPE and Social Distancing measures, introduced COVID-19 response measures including employee testing, and quarantine procedures in the event an outbreak should occur amongst its workforce, all by the middle of May 2020. Additionally, to further assist the City with achieving cost savings, SP Plus agreed to enact a temporary 5% reduction in their

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salaried SP Plus positions through December 2020. Considering the City’s unique and highly complex operational needs and expectations SP Plus has demonstrated their commitment to partnering with the City and maintained high customer service ratings, as well as being frequently recognized by various City Departments and external stakeholders. As the incumbent service provider, SP Plus has a thorough understanding of the City’s needs, and with that familiarity facilitates higher level of dedication and increased potential for streamlined improvements in the long term. The modified agreement would continue to afford the City the flexibility to strategically adjust operations and provide fine-tuned service levels more frequently, thus increasing the City’s ability to achieve immediate cost savings in the event of unanticipated budget shortfalls.

SP Plus is the leader in the parking management field, introducing key best practices through national and regional forums, sponsoring managerial and planning research to improve parking operations, hosts tutorials for its staff and municipal partners to encourage in their development, and has corporate policy to engage in broader community service engagement beyond the contractual services it provides through sponsorship of youth sports activities and donations to public service agencies in struggling communities.

Past Council Actions
Meeting Date Description
10/13/2015 Original Award of Parking Management Services Contract to SP Plus
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the General Fund to increase the amount of the contract with SP Plus Corporation for consolidated parking management and ancillary special event activation services.

Contract Modification Request

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Agreement #
Current Authorized
Amount
FY 2020-21
Budget
Modified Request
Amount Dept/CIP Account #
Total Revised
Contract Amount
10201 $38.2 million $7.7 million 01700008.550010 $68.7 million Staff anticipates that the strategic reductions in SP Plus staffing, and investment in new multi-space pay station parking equipment will result in up to $0.5 million in ongoing cost savings in year one, and up to an additional $0.3 million in cost savings in year two going forward. As the City continues to respond to COVID-19 impacts on City services, staff anticipates a temporary reduction in parking transactions, shorter parking stays, and associated parking revenues. As the economy begins to recover, staff anticipates that parking transactions and revenues will slowly begin to return to prior year levels.

FY 2020-21 citywide off-street parking facility revenues were projected to total approximately $30.4 million across multiple funds. Staff is actively analyzing the COVID19 impacts on these revenue sources and will include updated revenues as part of the FY 2020-21 midyear budget.

The annual costs of the SP Plus agreement are entirely offset by parking revenues captured in the General Fund, Beach Recreation Fund, and Pier Fund. Future year funding is contingent on Council budget approval.

Prepared By: Michael Towler, Principal Administrative Analyst Approved Forwarded to Council
Attachments:

A. SP+ Oaks Form
B. 2020-08-18 Moss Adams SP+ Parking Operator Contract Review

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C. 2015-10-13 Item 3-O Award to SP Plus

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Report
City Council Meeting: January 10, 2017
Agenda Item: 3.H
1 of 8
To: Mayor and City Council
From: David Martin, Director, Planning and Community Development, Administration Subject: Purchase of New Parking Access and Revenue Control Equipment Recommended Action
Staff recommends that City Council:

1. Authorize the City Manager to negotiate and execute a contract with Sentry Control Systems, Inc., a California based company, in an amount not to exceed $4,700,000 for the purchase, installation, and up to 7 years of maintenance of the Parking Access and Revenue Control System for various City owned parking facilities, with future year maintenance funding contingent on Council approval; and

2. Authorize the budget changes as outlined in the Financial Impacts and Budget Actions section of the report.

Executive Summary
The City of Santa Monica operates parking facilities 24 hours/7 days per week generating approximately $32 million in revenue annually. Parking Revenue and Access Control Systems are used to provide controlled access to the parking facilities, payment options for parking fees that includes credit cards and debit cards, and management reports. Sentry Control Systems, Inc. (Sentry) is recommended as the best proposer to provide a new Parking Access and Revenue Control System for the City’s parking operations. The contract would include purchase and installation of new parking equipment for 14 parking facilities for an amount not to exceed $2,300,000, and provide ongoing maintenance service for five years with an option to extend for two additional years for a total seven-year amount not to exceed $2,400,000. An agreement to cover up to seven years of maintenance is recommended as the average life expectancy of parking equipment is seven to ten years.

Background
At its January 14, 2014 meeting (Attachment A), Council authorized the City Manager to execute an agreement with DataPark USA, Inc. (DataPark) for the purchase, installation, and up to ten years of maintenance of the Parking Access and Revenue Control System (PARCS) with License Plate Recognition (LPR) for the downtown parking structures, Main Library parking structure, Civic Center parking facilities, Ken

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Edwards Center, and Pier Deck parking lot. PARCS equipment includes items such as computer servers, terminals for payment, and entry/exit gates within the parking facilities. The system manages the access in and out of the parking facilities. Parkers must present a valid parking credential such as a key card or pull a ticket to make payment. The system also accepts validations. The system provides revenue control for short term (i.e. transient) and monthly (i.e. non-transient) parking management solutions with payment options either before or after the time period parked as well as reporting capabilities on revenues and length of parking session. Fees can be incremental by time or a flat rate.

Parking Structure 6 opened to the public on December 19, 2013. In order to avoid a delay of the operation, the City issued a Request for Quotes in September 2013 for temporary leasing of a standalone PARC System for the new facility. The City received quotes from DataPark and WPS as well as a “No Bid” form from Sentry Systems.

DataPark was selected based on providing the lowest cost to meet all required specifications. The system was delivered and installed prior to the January 14th Council meeting noted above to support the grand opening of Parking Structure 6.

On May 12, 2015 meeting (Attachment B), Council authorized the City Manager to execute a first modification to contract #9860 in the amount of $160,000 with DataPark USA, Inc. to provide a Point of Sale system at the five cashier-staffed beach parking lots (Lots 4, 5 South, 1 North, 3 North, and 8 North). Due to installation issues, staff postponed the installation of this additional equipment. The equipment was never installed.

In 2012 DataPark USA, Inc. was purchased by FAAC Group. In 2013 Hub Parking Technologies was reorganized as FAAC’s Parking Business unit and DataPark USA, Inc. was subsequently reorganized as a product line of HUB Parking Technologies (HUB Parking) and is no longer a separate corporate entity. For the purposes of this staff report, the name HUB Parking will be used instead of DataPark since this is now the corporate entity name.

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Discussion
In May 2014, following the installation of HUB PARCS equipment in parking structure 6, the City began installation of the HUB Parking PARCS equipment in the remaining structures in the downtown and the Pier deck. The City experienced significant issues with the installation of the new system including system wide failures and inadequate hardware. Additionally, because the requirements to enter system testing were not met, acceptance testing of the system was not completed. Although the city was able to collect revenues on most days, there were many instances during the first year of installation where the city was not able to collect revenues from parkers due to system failures.

On June 30, 2016, after working with HUB for several months and being unable to correct certain issues with the system staff issued a letter of default to HUB Parking and is exercising the City’s rights under the agreement to cancel the agreement during the installation period of the agreement. Staff subsequently began the selection process for a new PARCS provider.

Vendor Selection
On October 17, 2013, the City issued a RFP via the City’s online bidding site in accordance with the City Charter and Municipal Code provision that require competitive bidding for this project. The evaluation committee, comprised of staff from the Finance and Information System Departments, City of West Hollywood Parking Operations, Downtown Santa Monica, Inc. and Macerich, reviewed all four proposals received.

Walker Parking Consultants also reviewed all the proposals and provided comments based on their professional experience to the committee without providing a recommendations.

The selection committee met twice and had extensive discussions on all evaluation criteria, including but not limited to pricing, proposed solutions, capacity of service performance, ongoing operating costs, financial and inventory resources, and system compliance levels.

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The evaluation committee recommended DataPark USA Inc. (now Hub Parking) as the best proposer, ranking the four qualified proposers. The results of the evaluation (based on a maximum average score of 10 for all four companies were:

Proposer Score
DataPark 8.19
WPS 7.44
Sentry 6.53
Zeag 6.28
Due to the recent process that was completed in 2013 to select a new vendor, staff used the existing qualified list of proposers. WPS and Sentry were both invited to update their proposals for consideration by a newly formed selection committee. Zeag was not invited to participate since the company is also now a product line of HUB Parking Technologies.

The two finalists were invited on June 30, 2016 to submit updates to their original proposals as part of an amendment to the original procurement process. Both proposers submitted updated proposals. Each proposer was also provided a list of the evaluation committee members with an opportunity to report any conflicts of interest.

Each evaluation committee member was also required to submit a signed acknowledgement that they had no conflicts. No conflicts were reported by either the proposers or evaluation committee members.

The evaluation committee included representatives from Planning & Community Development, Finance, Information Systems, Santa Monica Place/Macerich, and the City of West Hollywood Parking Operations division. Macerich participated in the evaluation process pursuant to its lease agreement for Parking Structures 7 and 8.

Representatives of SP+ Municipal Services, the City’s parking operator, also reviewed the proposals and participated in interviews held with each proposer. SP+ provided

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comments to the committee as subject matter experts in parking operations and PARC systems, their experience as the City’s parking operator, and familiarity with the City’s operations. SP+ provided objective feedback to the committee in a consultative role.

SP+ did not score the proposals.

Based on the proposals submitted the companies achieved the following average scores from the committee members out of a total of 300 points possible:

Proposer Score
Sentry 243
WPS 203
Following are the costs (installation and maintenance) proposed by the two companies:

Proposer Cost with 7 Year Warranty/Service
Installation Extended Warranty,
Maintenance,
Service, and
Validations
Total
Sentry $2,428,563* $3,466,896 $5,646,459
WPS $2,566,366 $1,635,111 $4,201,477
*Sentry’s pricing is based on redeploying some existing Skidata equipment owned by the City of Santa Monica
Although not the lowest priced proposer originally, the evaluation committee scored Sentry the highest overall and recommends Sentry as the best proposer overall due to the following critical categories where it rated higher than WPS:
 Demonstrated capacity to perform
 Character, Reputation, Experience, and Stability
 Qualifications of Project Manager and Staffing Commitment for Installation

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Sentry demonstrated a greater understanding of the resources and timeline needed for implementation. Sentry’s demonstrated capacity to perform is critical for the City’s large parking operations. In addition to preventative care, the warranty provided by Sentry includes enhanced service for remedial maintenance as well as ongoing customized training on topics determined by City staff. This type of training increases performance and helps staff to resolve issues more quickly. The agreement would include support services 24 hours per day 7 days per week including holidays, which is vital to ensure minimal downtime. The service included in the proposal by Sentry includes a dedicated service technician as well as preventative maintenance.

Sentry is a market proven industry leader with strong financials. The company is based in Los Angeles with a warehouse support inventory facility in Van Nuys, making easy access to parts and equipment for service needs. Sentry’s system is installed in over 275 sites within California and 10,000 installations in 100 countries. Sentry equipment is installed in large facilities such as the LA Live/Staples Center/Convention Center, multiple UCLA sites including the Santa Monica Medical Center, the Irvine Spectrum, Orange County, as well as other local municipalities such as Beverly Hills. The company is also installed in all MGM Casinos in Las Vegas which include hotels such as New York New York, Mandalay Bay, and Aria.

Following the committee’s completion of its scoring, staff was successful in securing a reduced total cost from Sentry as the highest scorer, particularly with service and warranty fees prior to submission of this staff report which the Financial Impacts section totals are based on. The best and final amount offered by Sentry for equipment were reduced to $2,275,310 from $2,428,563; the best and final amounts offered by Sentry for Extended Warranty, Maintenance, Service, and Validations were reduced from $3,466,896 to $2,401,556, bringing the total cost with a 7 year warranty and service to $4,676,866, a reduction of approximately 17% over the original pricing proposal.

Protest
The two finalist where notified on December 9, 2016 of the evaluation committee’s recommendation of Sentry as the best bidder. On December 19, 2016 WPS submitted

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a protest of the committee’s decision. On December 22, 2016 the Finance Director rejected the protest on procedural grounds based on the protest not being filed timely, even after WPS was provided with an extension to the protest deadline. However, the Finance Director noted that the even had the protest been filed timely, the protest would have still been denied based on insufficient grounds.

Based on the Finance Director’s final determination staff recommends that the contract be awarded to Sentry as the best bidder. Alternatively, Council may reject all bids, and, in its discretion instruct staff to initiate a new Request for Proposals.

Financial Impacts & Budget Actions
The contract to be awarded to Sentry Control Systems, Inc. is for an amount not to exceed $4,700,000, including the purchase, installation, and up to seven years of maintenance. The up-front equipment purchase will cost approximately $2,300,000. A portion of these expenditures are recoverable under the original HUB Parking termination clause of the agreement. Staff is exercising all options to ensure full recovery. Additionally, Macerich will continue to make its contributions of $1,120,031.97 as deductions from revenue sharing agreements for Parking Structures 7 and 8.

Funds of $468,975 are available in the FY 2016-17 Capital Improvement Program budget. Award of the contract requires the following budget actions, with the net increase coming from capital project contingency funds with the anticipation of cost recovery:

1. Transfer $200,000 from account 01417PY.555010 to C010715.589000;

2. Appropriate $470,000 in FY 2015-16 savings to account C010715.589000;

3. Release of fund balance from reserve account 1.380006 (capital project contingency) of $1,161,025;

4. Appropriate $1,161,025 to account C010715.589000.

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The contract will be charged to account C010715.589000. Future year maintenance funding will be included in the operating budget and is contingent on Council budget approval.

Prepared By: Salvador Valles, Assistant Director of PCD Approved Forwarded to Council
Attachments:

A. January 14, 2014 Staff Report
B. May 12, 2015 Staff Report
C. Oaks for Contract Approval for PARC System

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Report
City Council Meeting: January 12, 2021
Agenda Item: 3.E
1 of 6
To: Mayor and City Council
From: Edward F King, Director, Parking Operations (BBB) Subject: Approval of First Modification of Contractual Services Agreement with SKIDATA, Inc. for Parking Related Equipment
Recommended Action
Staff recommends that City Council:

1. Authorize the City Manager to negotiate and execute a first modification to agreement #10413 (CCS) in the amount of $1.8 million with SKIDATA, Inc. for the Parking Access and Revenue Control System (“PARCS”) ongoing system maintenance, software services, extended warranty, and miscellaneous spare parts in various Citywide parking facilities. The recommended modification is made as an exception to the competitive process pursuant to SMMC Section

2.24.250 (g) to ensure continuity of operations and revenue collection processes, and would extend the current agreement for up to two years for a new total not to exceed $6.5 million over a nine-year period, with future year funding contingent on Council budget approval.

Summary
The City contracts with SKIDATA, Inc. for a Parking Access and Revenue Control System (“PARCS”). The PARCS is used to facilitate controlled access and point-ofpayment within the parking structures. Considering the impact of the COVID-19 pandemic on City services, staff recommends extending the agreement for an additional two years to provide continued equipment warranty and system maintenance, upgrade the existing parking system to the latest version of the SKIDATA software necessary to ensure ongoing compliance with the Payment Card Industry (“PCI”) transaction encryption and data security requirements, and introduce the option of contactless payment for customers.

The City historically generates approximately $16.7 million in parking revenues annually in parking facilities with SKIDATA equipment. The recommended extension of the agreement would cover all equipment and service enhancements, as well as align the

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modified contract term with the anticipated November 2025 end of useful life of the PARCS equipment. The extension of the agreement is allowed as an exception to the bidding process pursuant to SMMC Section 2.24.250 (g).

Discussion
On January 10, 2017, Council authorized the City Manager to negotiate and execute an agreement #10413 (CCS) with Sentry Control Systems, Inc. for the purchase, refurbishment, and installation of the Parking Access and Revenue Control System (PARCS) equipment, five years of system maintenance and warranty, with an option to extend the agreement for an additional two years for a total amount not to exceed $4.7 million over a seven-year period. Sentry Control Systems, Inc. was later acquired by SKIDATA, Inc., and in November 2019, the City entered into an assignment and assumption agreement with SKIDATA that memorialized all terms and conditions set forth in the original agreement #10413 (CCS).

The recommended modification to the agreement with SKIDATA will provide the following benefits outlined in the four sections below – A) Data Security, B) Customer Safety, C) Operational Efficiencies, and D) Asset Protection.

A. Data Security
The contract modification includes an upgrade to the existing Windows operating system from Windows 7 to Windows 10 (as recommended by the City’s Information Services Department for greater cyber security and support) and upgrade the SKIDATA software platform to the most recent version. Upgrading the existing SKIDATA software to the latest version is necessary to maintain compliance with the Payment Card Industry (PCI) transaction encryption and data security and provides a guaranteed path to future system upgrades throughout the life of the agreement.

B. Customer Safety

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In early 2021, SKIDATA will introduce
enhanced contactless customer payment
options in addition to the existing payment
options (coin, cash, debit and credit card) to
improve customer safety and reduce the need
for physical interactions with the City’s parking
equipment. Currently, customers entering a
City parking garage make contact with the
surface of the ticketing kiosk by touching a
green button which has been touched by
other customers. Instead, touchless solution
parking sensors generate a parking ticket
when the customer pulls into the entry lane
and waives their hand in front of the sensor.

Also, upon exit, the contactless features have the ability to accept Near Field Communication (“NFC”) payments (e.g., Apple Pay, Google Wallet, and credit card tap), and Mobile Pay options (i.e. allows customers to conveniently pay for parking ticket online from their smartphone via a mobile pay QR code). These contactless payment options would provide safer payment options for the millions of customers who utilize the City’s Downtown parking system on an annual basis. Please see Attachment A for details about these contactless payment solutions now widely used in adjacent jurisdictions and private parking facilities.

C. Operational Efficiencies
The upgraded SKIDATA software platform will provide enhanced system functionality with user dashboards that facilitate improved productivity and operations management, higher system reliability, and enhanced reporting capabilities that facilitate compliance with audit recommendations made by Moss Adams, the City’s internal auditor, related to monthly parking permit keycard reconciliation, controls, and customer account management.

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The SKIDATA software platform will also provide a 24-hour, web-based parking validation management portal that allows Downtown businesses to purchase online parking validation credits from the City in advance. Downtown businesses can, in turn, provide online parking validation credits to their customers who utilize the City’s parking structures as a reward for goods and services purchased in the Downtown shopping area. Presently, this type of transaction requires City staff to mail out the paper validations to the merchant, or an office visit once COVID-19 restrictions are eased.

D. Asset Protection
The SMMC regulation 2.24.250 (g) allows for procuring services as an exception to the competitive process if it is determined that the time necessary to undergo a traditional solicitation process would substantially disrupt City operations or result in substantial economic loss to the City due to circumstances outside of the City’s control. This exception applies here as, considering the COVID-19 pandemic, the time necessary for a traditional solicitation process would substantially disrupt the City’s parking operations. Extending this agreement for an additional two years would avoid substantial interference with a required City operation that generates approximately $16.7 million in parking revenue annually by allowing the City to maintain existing operations and revenue collection systems while the COVID-19 related economic disruptions normalize over the next few years. Moreover, the proposed agreement extension with SKIDATA would provide safer and more efficient revenue collection processes, thus ensuring the protection of the City’s valuable parking revenue streams.

Executing this amendment at this time provides an additional measure of surety that annual General Fund parking revenues will continue to flow as the PARCS equipment will be properly maintained. The premium extended equipment warranty and services package will also include expedited on-demand service response times, more frequent preventative maintenance, increased spare parts coverage for non-vandalized parts, and increased in-person and virtual training options for City and parking operator staff.

Past Council Actions
Meeting Date Description
01/10/2017 Attachment B – Original contract award to Sentry Control

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Systems, Inc.

Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the General Fund to increase the amount of the SKIDATA, Inc. agreement for the parking access and revenue control systems.

Contract/Agreement/Purchase Order Modification Request
Agreement #
Current Authorized
Amount
FY 2020-21 Budget
Modified Request
Amount
Dept/CIP Account # Total Revised
Contract Amount
10413 $4.7 million $0.6 million 01600004.550010 $6,497,000 The City has spent approximately $3.5 million, or 74% of the total contract amount through November 2020. Staff anticipates the City will spend approximately $0.6 million annually from December 1, 2020 to November 30, 2025 for ongoing system maintenance, warranty, mobile payment solutions and spare parts, for a total amount not to exceed $6.5 million over a nine-year period. Extending the agreement through November 2025 would also align the contract terms with the anticipated end of end of useful life of the equipment.

Funds for the annual costs of the agreement are included in the FY 2020-21 Big Blue Bus Transit Services Department budget. Future year funding is contingent on Council budget approval.

Prepared By: Michael Towler, Principal Administrative Analyst Approved Forwarded to Council
Attachments:

A. SKIDATA Touchless Technology Info Sheet
B. Original Award to Sentry Control Systems, Inc. (2017-01-10) - Staff Report

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6 C. Oaks Initiative Disclosure Form - Skidata

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Report
City Council Meeting: December 12, 2017
Agenda Item: 3.F
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To: Mayor and City Council
From: David Martin, Director, Parking Operations (PCD)
Subject: Contract Modification for Parking Revenue and Access Control Equipment System: Credit Card Processing Payment Provider
Recommendation
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #4387 (CCS) in the amount of $1,050,000 with Payment Express, a California based company for secure credit card gateway processing services of Parking Access and Revenue Control System (PARCS) credit card transactions. This recommended modification is made as an exception to the competitive bidding process pursuant to Section 2.24.080 (d). This will result in a 5- year agreement with two 1-year renewals a new estimated amount of $1,070,000 with future year funding contingent on Council budget approval.

Executive Summary
The City of Santa Monica operates 14 parking facilities on a 7 day per week, 24 hours per day operation. They consist of several fee-for-parking facilities including Parking Structures PS1 through PS9, the Ken Edwards Center Parking Structure, the Civic Center Parking Facilities, the Main Library Parking Structure and the Pier Deck parking lot. They generate approximately $20 million in revenue annually of which approximately 75% consist of credit card transactions. Within these facilities, Parking Access and Revenue Control Systems (PARCS) are used to provide controlled access with payment options for parking fees that includes credit cards, debits cards, and cash payments. The City Manager is authorized to execute changes to the existing Payment Express payment systems contract. Payment Express, Inc. is recommended to serve as the long-term credit card payment gateway provider, integrating with the SKI-DATA PARCS equipment. The modified contract would include ongoing “gateway” credit card payment services for all 14 parking facilities in an estimated amount of $1,050,000.

Background

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At its January 10, 2017 meeting (Attachment B), Council authorized the City Manager to execute an agreement with Sentry Control Systems, Inc. (Sentry) to install SKI-DATA Parking Access and Revenue Control (PARCS) equipment within 14 parking facilities in the City of Santa Monica. On March 30, 2017 the City Manager executed agreement number 10413 (CCS) with Sentry for the purchase and installation of parking equipment and to provide ongoing maintenance service not to exceed $4.7 million for the sevenyear term of that contract.

On April 1, 2017, upon the execution of contract 10413 (CCS) with Sentry, staff began working with this provider to assess and implement a plan for the installation of the parking equipment. As part of the implementation, a thorough assessment of the parking facilities was undertaken to ensure that an effective plan was generated for project implementation. This assessment included all requirements to install the PARCS system successfully, including its payment transaction processes.

SKI-Data PARCS equipment processes all parking transactions through the application’s parking logic software. The parking logic software is the controller that operates all parking events and actions within the entry and exit lanes including all Payon-Foot (POF) Machines. Recent awareness of increasing attempts by bad actors to steal customer data have required credit/debit card transactions recipients to include greater security measures when processing payments. This is a new service, compatible with the Sentry SKI-DATA system. This new transaction process requirement requires SKI-DATA hardware to integrate with a unique credit/debit card processor firm. Sentry informed the City that Payment Express is the third party credit card gateway processor that integrates fully within the SKI-DATA PARCS system.

Payment Express is compliant with all Payment Card Industry Data Security Standards (PCI-DSS) and Euro pay/MasterCard/Visa systems (EMV) to transfer credit card transaction information securely to the City of Santa Monica’s merchant provider (Transfirst, Inc.). The Payment Express credit card processor works in conjunction with our merchant processor, Transfirst, Inc.; each performing a separate function and receives a separate fee.

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On September 13, 2017, the City Manager executed contract 4387 (CCS) with Payment Express, Inc., following an exception to competitive bid process, per municipal code

2.24.080(d) to begin the installation of the PARCS system. This contract is set to expire on December 31, 2017. It was necessary to execute this contract to allow the city to integrate Payment Express’ transaction component software code at the beginning of the installation of the PARCS system that involved the setup of multiple items prior to implementation. The contract was based on a monthly fee, not to exceed a total amount of $20,000, for the term of the contract. Payment Express normally does not allow for monthly fee agreements; however, staff was able to negotiate the current monthly fee to prevent delay with the SKI-Data installation process. As part of this new amendment, the fees would transition to a transaction-based model.

Discussion
As part of contract number 10413, Sentry is required to abide and comply with parking industry data-security standards, as they emerge, during the life of the installation contract. Such requirements include meeting or exceeding the new requirements of the Payment Card Industry Standards Council, as outlined in their data security standard “PCI-DSS,” the payment application data security standard “PA-DSS Level 1.0,” the pin transaction security “PCI-PTS” requirements, and the point-to-point encryption “PCIP2PE” standard. Payment Express was the only provider at the time of contract execution that could meet the PCI-P2PE standard. The primary purpose of PCI-DSS is to reduce the risk of payment card (debit and credit) data loss by preventing, detecting, and reacting to potential breaches or “hacks” that could lead to customer account data compromises.

Adhering to emerging PCI-DSS standards and guidelines provides a superior level of security for our customers, as they expect and trust that the City of Santa Monica has taken all the necessary measures to protect their private financial information. In order to achieve compliance with those standards and guidelines, it is necessary to integrate

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Sentry, who installed PARCS equipment in the City’s 14 parking facilities, with Payment Express, who provides secure payment processing to the PARCS equipment.

Payment Express secured transactions work the following way:
 The SKI-Data Parking logic and companion Point-of-Sale software are integrated with the Payment Express equipment and security software and “tell” the Payment Express gateway what to charge.
 The payment gateway (Payment Express) is a level 1, PCI compliant, payment gateway. All customer credit card information captured on the gateway is fully encrypted. Payment Express is responsible for securely processing a customer’s card transaction. Once Payment Express does that, Payment Express sends the transaction revenue on to the city’s merchant business bank (Transfirst) accounts. The credit card authorization information is included with each transaction record.
 The City’s acquiring bank (Transfirst) is responsible for settling the processed transactions into the City’s merchant bank (Wells Fargo) accounts.

The benefits of this proprietary integration of transaction processing ensures customer security, rapid processing of transactions, and expanded payment options. Software updates and new features are deployed remotely, removing cost and lead-time for an onsite technician. This will become more important moving forward as Credit/ Debit Card providers issue a range of Chip cards.

Staff seeks City Council approval to modify the existing agreement with Payment Express, to extend the current agreement for 5 years with the option to renew, annually for up to two additional years, by which fees are to be paid by the City to Payment Express. This modified agreement would allow the PARCS transactions to move from a monthly fee to a transaction-based model. The City will pay 0.05 cents per transaction processed, regardless of the amount of the transaction. Through FY 2016-17, the city processed a total amount of 2.8 Million credit card transactions directly associated with the PARCS system. Staff estimates that in FY 2017-18 the city will process an

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estimated amount of 2.8 to 3 million transactions, which translates to an estimated annual cost of $150,000. This estimated amount considers the transactions currently processed by the current PARCS system in conjunction with the new SKI-Data PARCS system once installed.

Vendor Selection
Payment Express, at the time of the contract execution, was the sole source provider to SKI-Data for their respective services. SKI-DATA integrates with payment express for EMV card readers, which includes credit card chip-reading technology. Payment Express meets the security standards as mentioned above. At this time, it is the sole proprietary source of parts and services to SKI-Data to ensure security of these transactions. This recommendation is made as an exception to the competitive bidding process pursuant to section SMMC 2.24.080 (d) and is for an estimated amount of $1,050,000, which modifies the current agreement to a five-year contract with two oneyear renewal options, with future year funding contingent on Council Approval.

Financial Impacts and Budget Actions
The agreement modification, to be awarded to Payment Express, is for an estimated amount of $1,050,000. Funds in the amount of $1,070,000 are available in the FY 2017- 18 budget in the Planning and Community Development Department. The agreement will be charged to account 01417.555011 - Contractual Services. Future year funding is contingent on council budget approval.

Prepared By: Henry Servin, City Traffic Engineer
Approved Forwarded to Council

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6 Attachments:

A. City of Santa Monica Oaks Initiative Notice Signed
B. January 10, 2017 Council Meeting

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Packet Pg. 424 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Exhibit A
Scope of Services

GENERAL PROVISIONS
Automation, Operating Times, and Staffing
Unless otherwise noted, parking facilities are equipped with pay machines. All pay machines in parking structures can be remotely operated by the centralized control panel located in the SP+’s office.

Although the parking facilities are automated, SP+ is required to provide equitable staff performing revenue control, ambassador and supervisory duties. This includes, but is not limited to, assisting customers using the pay machines and resolving any equipment or operational problems. Depending upon usage, the structures may require additional staffing for special events or seasonal peak times. SP+ must provide labor to support all aspects of the daily operation, including holidays. SP+ is allowed to propose a reduced labor schedule during off-peak seasons and holidays. The staffing plan must be approved by the City prior to execution.

All parking facilities are operational 365 days per year. The SP+’s office is required to be staffed 24 hours a day, 7 days a week, 365 days per year.

As described above, during the year the City experiences a number of special events that may cause an increase in demand for parking services. During these events, and during peak periods, SP+ staff may be required to provide verbal instructions and basic traffic and pedestrian control at the facilities. SP+ staff may also need to distribute written materials or maps detailing alternate parking locations and other SP+ duties as assigned.

SP+ is expected to provide a minimum staffing level for City parking facilities.

Facilities Available to SP+
The City of Santa Monica provides an office in Parking Structure 5, located at 1444 4th Street, for use by the SP+’s Parking Services Manager and administrative staff. The office houses the centralized control panel and processing unit for the revenue control system.

An additional office is available for the SP+’s Beach and Pier parking operations at 2610 Barnard Way.

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Packet Pg. 425 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Office furniture and equipment currently found in these two offices will be made available to SP+. If SP+ desires additional or replacement furniture and/or equipment, the costs of these items must be agreed to in advance. Office furniture and equipment may be amortized over the five-year contract period. The City of Santa Monica will own all office furniture and equipment that are reimbursed or amortized through operating budget funds.

Parking Permits, Keycards, and Validations
SP+ staff will sell monthly permits, keycards, and parking validations to the public from this office in accordance with the City’s adopted Parking Fee Resolution, parking operations guidelines, and all other applicable rules and guidelines. SP+ must include in their budget all costs for producing and issuing tickets, receipts, monthly passes, keycards, permits, and/or any other supplies used for the operation.

Uniforms
SP+ must supply and personnel are required to wear appropriate, clean uniforms and identification badges or nametags at all times when on City parking facility premises during working hours. The uniforms shall be clearly identifiable and visible to customers, utilizing bright, primary colors and clear identification as parking staff.

Uniforms are subject to approval by the City.

Communications
SP+ must provide communications equipment to employees to enable managers, assistant managers, supervisors, attendants, and cashiers to communicate with each other at all times. Costs of communication devices and telecommunication services used for business purposes, including office telephone and fax lines located in SP+ offices and cashier booths, cell phones, pagers, and radios must be included in the cost proposal. In addition, the Manager and the Corporate Representative must be able to communicate with each other and the SP+ Office by email and cell phone. The City of Santa Monica Parking Operations unit is the contract administrator for all Parking Operations services. As such SP+ will communicate solely with City of Santa Monica Parking Operations regarding the contract, payments, and other relevant matters.

Audits
SP+ shall be subject to an annual third-party audit of all revenue and expense accounts, including but not limited to cash receipts, wages, and salaries. SP+ must include its policies and procedures for conducting internal audits, which are subject to approval by the City.

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Packet Pg. 426 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Parking Fee
All parking fees must be collected based on the City’s Parking Fee Resolution adopted by City Council without exception throughout the entire year. SP+ is not allowed to change or create any parking rates. SP+ is also not authorized to offer any validations without the City’s approval.

SCOPE OF WORK DETAIL
SP+ shall perform the following:

1. Manage, operate, and maintain the City’s public parking facilities, which currently include : twelve (12) Santa Monica public parking structures, one (1) Civic Center parking lot, fourteen (14) Santa Monica Beach parking lots, thirteen (13) surface parking lots, one (1) Santa Monica Pier Deck parking lot, one (1) Annenberg Community Beach House parking lot, and bicycle valet services (hereafter “City parking facilities”). Ensure that parking operations at City parking facilities (hereafter “parking operations”) continue to operate as smoothly as possible during any periods of construction or modification of the City parking facilities. The City reserves the right to add or delete lots, structures, and services as needed.

2. Collect parking revenues from the public for daily parking, monthly parking permits, keycards, and validation sales.

3. Provide revenue forecasts based on City-proposed or adopted parking fees beginning with Fiscal Year 2016/17 (which begins July 2016) as well as assist with revenue forecasting related to rate change proposals submitted to City Council, and may participate in staff presentations to Council. Parking fees are established and approved by the City Council prior to implementation. At its sole discretion, the City shall set and regulate prices, rates, and fees for the use of City parking facilities by the public, and hours of operation. Revenue forecasts must be updated to account for any approved rate changes.

4. Prepare deposits of all Gross Revenues received by SP+ in its operation of the City parking facilities. Deliver deposits by means of armored transport to the City’s bank and deposit into City’s account. All Gross Revenue received by SP+ shall, immediately upon collection and receipt thereof, become property of the City. SP+ shall be responsible for the Gross Revenue until such time as it is deposited with the City’s bank. See additional information under Revenue Control section below.

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5. Reimburse the City for any lost revenues that can be clearly verified due to, but not limited to, robbery, theft (employee or otherwise), or negligence.

6. Provide maintenance services for City parking facilities, using environmentallyfriendly cleaning materials and equipment whenever possible. Work with City’s Office of Sustainability and Environment to obtain training in environmentallyfriendly materials, equipment, and techniques. Inspect and coordinate City parking facility maintenance services performed by City staff. Provide costs, schedules, a list of proposed subcontractors, and maintenance manuals.

Additional information is outlined as part of the Maintenance Services for Parking Facilities section below.

7. Consult with regularly and advise the City on matters regarding the operation of the City parking facilities.

8. Obtain prior City approval of changes to established parking operation procedures prior to implementation.

9. Ensure all special uses of City parking facilities, such as special events, filming, maintenance work, or other non-parking use are in accordance with established permitting and approval requirements.

10. Honor all special parking permits and services approved by the City in parking lots, structures, and pier parking facility approved by the City from time to time.

11. Obtain and maintain, during the term of the Agreement with the City, all appropriate permits, licenses, and certificates that may be required in connection with the performance of parking management services, including a City business license. SP+ is required to maintain a business license and pay business licenses taxes in accordance with local law.

12. Provide all services in a manner commensurate with the highest professional standards by qualified and experienced personnel. All services shall be provided directly by SP+, and no subcontract may be entered into without the prior written approval from the City.

13. Adjust operations as necessary to accommodate lot additions, construction, earthquake retrofitting, improvements, and installation of new revenue equipment, hardware or software, modifications of entrance/exit locations, addition of or changes to landscaped areas, or any other change the City may make at its sole discretion.

14. Comply with all federal, state and local legislation prohibiting discrimination against any person because of their race, color, religion, sex, gender, gender identity, marital status, sexual orientation, disability, military or veteran status, age, national origin, or ancestry.

15. Provide validations to the City as requested within 48 hours.

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16. Maintain and manage a waiting list for monthly keycards.

17. Provide the City with a robust web-based reporting platform enabling the City to generate reports and view data as to occupancy, revenues, expenditures, tickets, et al. This system should integrate with Data Park, T2/Digital Payment Machines, and IPS. In the event that these technology systems change, SP+ will make reasonable efforts to integrate with the new system.

REVENUE CONTROL
Control of Parking Cash Receipts
SP+ shall design, implement, and maintain a system of internal controls to ensure the timely deposit of all Gross Revenues into the City's bank account and account for Parking Facility and office tickets and receipts. Tickets must be printed to the City’s specifications. The system shall, at a minimum, include the following at each parking facility:

1. Use of sequentially numbered, time-stamped tickets for all attendant parking, and the use of pay machines, parking revenue control system, and point of sales system according the City’s specifications.

2. A secure system for collecting and moving cash from parking lots and structures to a cash-counting facility, including the use of armored transport to the deposit location designated by the City. Pursuant to item 4of the Scope of Work Detail section above, the City must approve the armored transport company proposed by the SP+.

3. Procedures that keep collected revenue separate from the various operations or parking facilities.

4. Procedures that ensure separation of duties, including separating cashiers and supervisors in City parking facilities from the SP+ office staff responsible for counting cash and reconciling cash receipts. Cashiers and supervisors will not pull reports or reconcile the cash, to ensure the required separation of duties.

There will be a minimum of two (2) staff present at all times during counting and reconciling activities to ensure checks and balances and to minimize collusion. SP+ staff assigned to generate revenue reports must also be separated from staff responsible for cash counting and deposit preparation duties to avoid forced balancing.

5. Record issued ticket numbers, batch numbers, and total tickets sold at each City parking facility daily.

6. Cash out all pay machines and deposit revenues daily.

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7. Log all of the above entries daily. SP+ must report all overages and shortages daily.

8. Maintain tickets in a manner consistent with industry standards, allow for independent audit verification of reports of gross receipts, and approved by the City.

SP+ shall provide the City with a monthly report on the purchase and disposition of all parking tickets and permits. Reports shall indicate serial numbers of tickets assigned and sold at each parking facility. The City must be granted access and will periodically audit inventory of used, unused, and retained tickets, transactions, receipts, and records.

Credit Card Transactions
To facilitate payment of parking fees by credit card, the City has installed credit card equipment and software at certain parking facilities. SP+ agrees to cooperate with the City, including the City’s designated third party vendors, to facilitate the payment of parking fees through credit cards. SP+ will report the need for any service request immediately (within 4 hours) to the City and to the City’s third party vendors. From time to time, the City may provide additional direction to SP+ in writing regarding services required to facilitate payment of parking fees by credit cards.

Deposit of Cash Receipts/Revenues
The City has the right to install, monitor, and service recording devices including, but not limited to video, audio, and digital equipment at all locations where cash receipts/revenue are handled. Security equipment may also be located in areas where SP+ staff who do not handle cash are working. SP+ shall follow procedures consistent with industry standards and approved by the City Treasury Section for the depositing of daily cash receipts.

While the funds collected are the property of the City, SP+ is responsible for the funds until they are deposited into the City’s bank account.

Daily submission of Parking Access and Revenue Control System (PARCS) equipmentgenerated reports, daily cash receipts, copies of deposit slips, and equipment-generated summary of credit card sales must be submitted to Parking Operations no later than 48 hours after collection of revenue. PARCS reports and revenue summary reports must not be pulled or prepared until after the daily deposit has been transported to the bank to minimize possibility of forced balancing.

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MAINTENANCE SERVICES FOR PARKING FACILITIES
SP+ shall serve as the City’s parking facilities manager. Included in these duties will be the requirement to maintain an inventory of all equipment and associated maintenance schedule. SP+ shall be responsible for preparing and submitting to the City routine checklists to document the performance of maintenance on a monthly, quarterly, and annual basis as established by City.

SP+ shall perform the following services, in accordance with all applicable City regulations, policies, and guidelines:

Sweep Parking Lot and Structure Surfaces
Sweeping of assigned parking lots and structures shall be done by hand with a broom a minimum of once per day, and more often if deemed necessary by the City, to maintain the highest level of cleanliness. Sweeping shall include sidewalks and entrances directly abutting the parking lot or structure.

Sweep all high-traffic areas of beach lots a minimum of once per day, and as much as necessary, to keep areas free of litter and debris. Coordinate sweeping schedule with the City’s Resource Recovery and Recycling Division which will machine-sweep accessible portions of the beach lots. Sweep sand and debris out of areas inaccessible to the sweeper machines into the sweeper machine-accessible areas. This includes, but is not limited to, the areas in, around, and adjacent to the kiosks, wheel stops, landscaped islands, entry gates, parking lot corners, and parking lot perimeters.

Trash Removal
Retrieve and remove litter and debris from lots and structures, landscaped islands, planter beds or boxes, as well as the hillsides on the eastern side of the 2030 Ocean Avenue parking lot.

Clean Signage
Wash all structure, lot signs, and awnings a minimum of once a week, up to once daily, as needed.

Clean Booths & Control Equipment
Clean windows, doors, walls, and work surfaces of the cashier booths a minimum of once per week, up to once daily, as needed. Clean the parking control equipment housings as needed.

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Packet Pg. 431 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Graffiti Removal
Report all graffiti to Parking Operations immediately, complete documentation requirements, notify the Police Department, and proceed in accordance with established procedures, including abatement.

Clean SP+ Offices
Vacuum floor, dust, empty trash receptacles, and perform other cleaning a minimum of once a week, up to once daily, as needed to keep offices clean and presentable to the public.

Landscape Maintenance
Remove weeds from all paved surfaces and planted areas in the beach lots and structures.

Tree trimming will be conducted by the City.

Pay-by-Space, Pay-and-Display, and Pay-on-Foot Machines Clean, service, and perform routine maintenance and minor repair of Beach, Main Street, Mid-City, and Downtown lot pay machines a minimum of once per week, up to once daily, as needed. Cash out all pay machines daily and deposit revenues daily.

Inventory
Inventory signage, bollards, trash receptacles, etc. to ensure that all items are in the correct place and replace if missing.

Light Carpentry and Touchup Painting
Perform minor repairs to the parking facilities, including touch up painting of small areas of structures and booths, repair or replacement of small fixtures such as cover plates, carpeting, stair treads, etc.

ENGINEERING SERVICES
Equipment Rooms
Ensure all equipment rooms and room keys are maintained, including in accordance with state and local law if applicable.

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Packet Pg. 432 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Lighting Maintenance
Provide daily lighting inspections, replace as needed, and provide a weekly report of all burned-out or damaged lights and fixtures.

Emergency Maintenance
Test and maintain the fire extinguishers monthly to ensure that they are in working condition in accordance with established standards and law. Repair or replace equipment as necessary. Remove trash from top and inside of extinguisher box.

Ensure that fire sprinkler systems and stand pipes are tested and serviced in accordance with established standards and law. Work with the Fire Department during routine inspections. SP+ will repair or replace equipment as necessary to ensure that equipment is in working condition. Ensure equipment room keys are maintained in accordance with state and local law.

Test and repair fire alarm and fire sprinklers as follows:

1. All work shall be performed in accordance with the standards listed in the (California Code of Regulations, Title 19) & (NFPA 13, 25, & 72) or per the City of Santa Monica Fire Department’s Fire Marshal. Water based fire protection systems shall be inspected, tested and maintained in accordance with the frequencies required by the NFPA. SP+ shall provide the best testing, inspections and repair maintenance services and practices per the manufacturer’s specifications to fire sprinkler systems, fire alarm systems plus associated equipment. If work performed is rejected by the City’s facilities maintenance or designated City representative(s), contractor shall remedy the situation as soon as possible at no additional cost to the City.

2. SP+ shall assist the fire alarm central station monitoring vendor (name to be provided by the City) with access to (fire alarm control panels – programing information).

3. Availability / Response Time: SP+ must have personnel with the ability to respond to emergency repair requests on a 24hr/7days a week basis. SP+ must be able to be on-site at Santa Monica location(s) within four (4) hours of notification by City staff. Some testing, repairs, and installations work may also be scheduled on weekends or after-hours to accommodate the operations at various City facilities.

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Packet Pg. 433 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave))

4. Additional Fire Prevention Services Repairs Testing & Inspections to Include (5yr. Tests): Shall be quoted on an individual as needed basis. No work shall be performed by the contractor without prior approval from the City’s representative(s). The City reserves the right to accept or deny any services quoted by the contractor. The City reserves the right to use other vendors for services beyond the scope of the work contained in this bid packet.

5. Reporting: SP+(s) shall submit signed and dated written service and repair performed for each fire prevention piece of equipment specified in this bid to the City. SP+(s) shall maintain maintenance logs & inspection reports at the contractor’s office. SP+ shall provide a written report for all service calls detailing any work performed and/or recommendations for further repairs/modifications & a copy of the service report will be submitted with invoices.

6. Safety Requirements / Materials Disposal: SP+ shall perform all work to meet or exceed all accepted standards for safe hazardous material handling. SP+ shall remove any trash or waste materials / liquids generated by service(s) and or repairs. The City reserves the right to issue restraint or cease orders to the contractor if unsafe or harmful acts are observed or reported.

7. Test and maintain emergency lights and exit signs monthly to ensure that they are functioning properly. Repair or replace equipment as needed.

8. Test and maintain alarm systems to ensure that they are in working condition.

Respond to alarms that may be sounded in accordance with established procedures.

9. Test and maintain emergency backup generators and systems to ensure that they are functioning properly. Repair as needed.

Test and repair emergency generators as follows:

1. All work shall be performed in accordance with the standards and frequencies required through maintenance testing, inspections, repair maintenance services, and practices per the manufacturer’s specifications. If work performed does not meet the standards set forth by Facilities Maintenance, the contractor shall remedy the situation as soon as possible at no additional cost.

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Packet Pg. 434 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave))

2. SP+ shall submit signed and dated written service and repair reports performed for each site and equipment covered under the scope of this bid. SP+ shall maintain maintenance logs and inspection reports on-site and at SP+’s office.

SP+ shall maintain all permits current & comply with all AQMD South Coast Air Quality Management District notices to comply. During the term of the agreement, SP+ shall maintain callback and repair data, a record all routine maintenance, programmed run-times, and power outages in the units log per AQMD Guidelines.

Elevator Maintenance
Maintain the elevators in parking structures to ensure their safe and proper operation, including sump pumps. Perform all minor repairs and scheduled maintenance to elevators in every parking structure managed. Retain repair person available on-call to make any necessary emergency repairs, 24 hours a day. Pay any expenses for regular maintenance repairs needed to pass the inspection and keep the elevators operating.

Post signs on all levels indicating alternative elevator locations when an elevator malfunctions. Oversee warranties on any new elevators and ensure compliance with warranty requirements. Present SP+’s recommendations for, and obtain City approval of, any major rehabilitation or refurbishment of elevators prior to commencement of work.

Act on behalf of the City to work with the State of California Department of Industrial Relations, Division of Occupational Safety and Health (CAL-OSHA), Elevator, Ride and Tramway Unit to obtain all permits required for the operation of these elevators.

Display copies of such permits in appropriate elevators and maintain a copy in the SP+’s office. Deliver original permit(s) to City of Santa Monica Parking Operations.

Maintenance schedules to be agreed to by City and SP+.

The City requires licensed contractors (“contractor”) who can program, troubleshoot, test and repair the elevators/conveyance equipment listed in this bid. However, the city reserves the right to determine/select vendor(s) with the best qualification and experience to service, test, inspect, troubleshoot, and repair the equipment.

SP+ shall provide periodic/systemic maintenance services to elevators or wheelchair lifts / conveyance equipment, emergency call out services and 24 hour year round dispatching services at City of Santa Monica facilities as directed by the City’s facilities maintenance division, or designated City representative(s).

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Packet Pg. 435 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) SP+ must have the ability to respond to emergency repair requests on a 24/7 basis. SP+ shall provide 24 hour, year round dispatching service for all elevator or wheelchair lift / conveyance equipment phone units listed in this bid at no additional charge per the monthly rate submitted on the pricing sheet. In the event an emergency elevator malfunction occurs between regular hours and after hours contractor shall provide a technician/mechanic to perform emergency callback service within one (1) hour of emergency notification. Emergency call back during non-regular business hours or after hours shall be billed per the pricing sheet. SP+ shall resolve call-out service issues / problems within 48 hour time frame to the satisfaction of the City’s representative.

SP+ shall submit signed and dated written service and repair performed for each elevator / conveyance equipment specified in this bid. SP+ shall maintain maintenance logs & inspection reports on-site and at the contractor’s office during the term of the agreement.

SP+ shall perform all work to meet or exceed all accepted standards for safe hazardous material handling. SP+ shall remove any trash or waste materials / liquids generated by service(s) and or repairs. The contractor shall maintain all work sites free of hazards to persons and/or property resulting from their operations. SP+ will secure the area and remedy any hazardous, unsafe, sub-standard, or non-working condition immediately upon discovery and report the situation immediately to the appropriate City representative(s). This will include any damages by accident, vandalism, theft or acts of god. The facilities maintenance manager or his/her designee reserves the right to issue restraint or cease orders to the contractor if unsafe or harmful acts are observed or reported.

Parking Equipment Maintenance
Provide service by a reputable technician familiar with City’s parking control and communications hardware. Repair or replace equipment as needed. Work closely with the City’s Information Systems Department to ensure system communications uptime.

Clean, service, and perform routine maintenance and minor repair of pay machines as needed. Cash out all pay machines daily and deposit revenues. The City currently has Service Maintenance Provider Contracts with two third-party parking equipment vendors. Upon execution of the Agreement these vendors will become SP+’s subcontractors. As appropriate, service contracts with equipment vendors may be assigned to SP+ with SP+ serving as the primary contact for the vendor.

Air Conditioning Maintenance
Repair and maintain air conditioning equipment in SP+ offices and cashier booths.

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Packet Pg. 436 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave))

PARKING OPERATIONS
SP+ shall incorporate the following requirements into the parking operation:

Quality Control
SP+ shall establish and maintain a system of quality control to ensure that contract requirements are met. The system should include, but not be limited to, the following:

1. Design, implement, and maintain a Customer Service and Community Relations Program that shall ensure all members of the public are treated with courtesy, that all complaints are handled and resolved quickly and effectively, and that the public is informed of parking policies and procedures.

2. Maintain all work sites free and clear of all hazards resulting from its operations to persons and property. Inspect each City parking facility during hours of operation for hazards, maintenance needs, and threats to employee or public safety. Inspections must be conducted against an approved inspection form with items to be reviewed and on an approved schedule. Maintain inspection logs including findings and dispensations, and make log available for City review.

The inspection shall include, but not be limited to, the interior of all elevators, restrooms, trash areas, walkways, and stairways. SP+ shall immediately report any suspicious activity, including the presence of suspected gang graffiti, any hazardous conditions, or any threat to public safety to the Santa Monica Police Department and City of Santa Monica Parking Operations Division. SP+ shall notify Parking Operations if areas not under SP+’s contractual jurisdiction are in need of maintenance or repair or may create a public safety concern.

3. Write inspection procedures that cover all services. Include the method(s) for identifying and preventing deficiencies in the quality of services performed.

Also, detail activities that will be inspected, including if inspection will occur on a scheduled or unscheduled basis, frequency of inspections, name(s) and title/position of the individual(s) performing the inspection, and name(s) and title/position of individual(s) inspected. Maintain a file for all inspections conducted by SP+, including the necessary corrective action taken. Make inspection documentation available to the City upon request.

4. Utilize monthly “mystery shoppers” to evaluate the customer service provided.

Provide copies of results to the City at the close of each month.

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Packet Pg. 437 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave))

5. SP+ shall oversee the operation of the Parking Access and Revenue Control System (“PARCS”) daily and also work closely with the City and their parking equipment service providers to ensure the PARCS is fully operational. SP+ shall monitor the service and repair of the equipment, including recording the removal of equipment and/or parts and maintaining an adequate spare parts inventory.

SP+ and its personnel shall be trained in the proper use of the PARCS and related software, and maintain the ability to generate comprehensive reports including the following, and any other reports requested by the City:
• Daily event log
• Shift reports
• POF reports
• Transaction reports
• Credit card reports
• Exception reports
• Validation reports
• Outstanding ticket reports
• Daily and monthly summary reports
• Activity and use report
City shall have access to the parking equipment at all times and will enter into a maintenance service agreement with SP+ for preventative maintenance and repairs.

Standard Operations and Procedures Manual
SP+ shall prepare and maintain an up-to-date Operation and Procedures Manual that shall reflect the method of parking lot operations as proposed by SP+ and approved by the City. At a minimum, the Manual shall include the following:

1. General operating and management policies

2. Procedures for cash control, accounting and auditing

3. Personnel staff schedules and job descriptions

4. Personnel performance and quality assurance standards

5. Personnel training plan

6. Customer service standards and Quality Control Plan

7. Facility maintenance procedures and schedule

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Packet Pg. 438 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave))

8. Equipment inventory, maintenance schedule, and replacement schedule

9. Inspection procedures and schedule

10. SP+ corporate office support staff and their duties

11. Company personnel policies, including Affirmative Action Plan

12. Procedures for exception tickets (lost ticket, promise-to-pay, refusal-to-pay, etc.)

13. Emergency procedures (to include both natural and man-made events)

14. Ethical Standards

15. Alarm Procedures

16. Graffiti Abatement
Traffic Circulation
SP+ shall provide sufficient staff to ensure a smooth flow of traffic entering and exiting the parking facilities, thereby avoiding traffic buildups within parking lots and structures and on contiguous public streets. Within any parking lot or structure, there should be no waiting time to exit in excess of fifteen (15) minutes. SP+ shall ensure the provision and maintenance of adequate permanent signage to facilitate safe and smooth traffic flow. Additional staff may be needed during special event performances and peak traffic periods which occur during holidays and weekends caused by the public patronizing movies, restaurants, and shops. Additional staff may also be needed at the pier and the beach parking lots during summer peak periods, on holidays and weekends, during large special events. The City may request, at its sole discretion, the deployment of additional staff resources to address peak traffic conditions. SP+ shall provide a flat labor per hour rate for budgetary purpose.

Special Event Services
Event producers and film companies use parking facilities, primarily the beach, Civic Center, and Pier lots, throughout the year. SP+ staff may assist with booking events or commercial uses, issuing use permits, and collecting fees. SP+ staff handles on-site set up including directing traffic, sectioning off reserved areas, and ensuring City procedures are followed and parking lot is used as spelled out in the booking documents.

SP+ may also assist with event permit and special commercial use compliance monitoring, including coordinating with Community and Cultural Services Event Staff, City Code Enforcement staff, and Police and Fire Department staff.

SP+ is required to provide a web-based service for pre-sale event parking. City of Santa Monica has multiple large scale events each year, such as LA Marathon and Cirque Du Solei. City manages tens of thousands of vehicles parked during these events. Web-based pre-sale parking is a solution that the City currently uses to effectively allocate event transient parkers. SP+ must propose the transaction cost, including credit card

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Packet Pg. 439 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) processing costs, in its proposal. Solutions must include a barcoded or QR-coded printout with directions and/or map to the parking facilities. SP+ must provide samples and screen shots of the proposed solutions. Subcontractor services will be accepted.

SP+ will provide traffic circulation planning services and resources related to ensuring smooth flow of traffic as vehicles enter and exit the City seeking parking in relation to large events and on high volume Summer weekends. These services are proactive in nature to assist the City with routine planning and staffing for high volume parking days that compliment required services outlined in this RFP for special events and traffic circulation.

Standardized Apparel
SP+ shall require every on-duty employee to wear a uniform or other standardized apparel and a visible photo identification badge furnished by SP+. Well-maintained uniforms and photo identification badges must be approved by the City. Uniform must not be covered by outer garments that are not part of the uniform and photo identification badge must be visible at all times (e.g., worn outside of approved uniform outerwear.) No pins or buttons shall be worn except those authorized by SP+ and approved by the City. SP+’s proposal should include a detailed description of the proposed uniform(s), identification badges, and pins.

Advertising
SP+ may not place any advertising on parking lots or uniforms, except the firm’s own logos or symbols, which identify the firm under contract and its personnel as employees of the firm, all of which are subject to prior approval by the City. The City may also require messaging be placed on the back of all parking tickets and other public information, such as an anti-litter logo.

Safety
SP+ shall:

1. Maintain the work sites free of hazards to persons and property resulting from its operations. Any hazardous conditions noted by SP+ shall be immediately corrected. If the responsibility for causing correction does not fall to SP+ pursuant to the Agreement, SP+ shall immediately report the condition to the City’s Parking Operations.

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Packet Pg. 440 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave))

2. Furnish and maintain fire extinguishers, flares, flashlights (baton and regular), and flashlight batteries for each of the parking facilities. Provide enough flashlights for each employee to use during power outages and other emergencies. To ensure against theft, such articles should not be stored in kiosks when closed. Procedures informing employees whom to contact and what to do in the event of emergency shall be posted in each cashier booth located at all City parking facilities and SP+ offices.

3. Perform all work in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL-OSHA. If unsafe or harmful acts by SP+ staff or sub-contractor, dangerous or hazardous conditions at City parking facilities, or any event which could adversely affect public safety are observed or reported to the City, the City reserves the right to issue orders of restraint or cease-and-desist to SP+, or terminate the contract with 24 hours’ notice under this provision.

Incidence Reports and Procedures
SP+ shall implement procedures to handle all incidences, accidents or events possibly giving rise to a claim for liability, thefts, vandalism, property damage, and customer complaints, which includes, at a minimum, the following:

1. Inspect City parking facilities daily. Report items of disrepair and the corrective action taken by SP+ to the City.

2. Complete incidence reports detailing theft, property damage, bodily injury, and vandalism, etc. at City parking facilities. Transmit the reports to the Santa Monica Police Department and Parking Operations Division.

3. Resolve complaints to the City’s satisfaction within 24 hours, or provide to the City within 24 hours a proposed timeframe and method of resolution. The City shall resolve complaints received about City policy and City-maintained or - repaired facilities.

4. Maintain a written log of all complaints, written or oral, received directly from the public or forwarded to SP+ by the City. Include complaints about employee appearance, attitude, services; quality or lack of facility maintenance; charging or amounts of fees; safety concerns; and any other issues concerning the day-today operation of the City parking facilities. The log shall contain the date and time of receipt of complaint, nature of the complaint, date and time of SP+

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Packet Pg. 441 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) action or reason for SP+ non-action and staff name and title of SP+ staff who handled the complaint. Submit a copy of the complaint and its resolution Parking Operations no later than ten (10) days from SP+’s receipt of complaint.

Forward an updated copy of the complaint log to the Parking Operations Division every month.

5. Maintain SP+ office telephone landline staffed 24 hours a day. List the landline number in local telephone directories under the name by which SP+ is commonly known. Staff the landline at all times with responsible person(s) empowered to take any action necessary to satisfy any inquiry or complaint from the public or the City. Post the landline telephone number at all City parking facilities, specifically at all entrances, exits, cashier booths, inside elevators, outside elevator doors on every floor, and in stairwells on every floor and landing. Provide preprinted materials with SP+’s name and landline telephone number at cashier booths and SP+ offices to the public, upon request.

Bicycle Valet Services
Bicycle valet services operate on the same principle as a vehicle valet operation. The City requires producers of large events to provide bicycle valet services to encourage the environmentally-preferable use of bicycles over vehicles. SP+ must provide staff to set up, break down, and store bicycle valet station(s), to receive, park, secure, and retrieve bicycles. Current need for bicycle valet services include (but may be expanded to include more in the future): the Main Street Farmers Market, three to five (3-5) attendants, Sundays from 9 AM to 3 PM, year-round; Twilight Concert Series, held at the Santa Monica Pier, six to ten (6-10) attendants for ten (10) Thursdays from 5:00PM to 11:00PM, between July and mid-September; and from six to ten (6-10) miscellaneous events per year, with varying hours, requiring from six to ten (6-10) attendants.

SP+ is required to provide labor for staffing bicycle valet services. The City prefers inclusion of all overhead costs, payroll and insurance to be budgeted as a flat labor perhour rate.

Farmer’s Market Parking and Refund Booth Services
Virginia Avenue Park
SP+ is required to provide staff to assist with high volume traffic control needs at Virginia Avenue Park Farmers Market each Saturday from 7:00 AM to 2:30 PM. Duties include, but are not limited to, providing great customer service, directing cars into available parking spaces, storing and transporting traffic control supplies, and

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Packet Pg. 442 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) coordinating day-to-day projects with the Farmers Market Coordinator. Three (3) onsite employees and supervisory duties are required.

Refund booth
SP+ is required to provide staff to manage transient/validated transactions for Lot 5 South located at 2600 Barnard Way during Main Street Farmers Market hours, from 10:00 am to 2:00 pm on Sundays only. This individual is required to handle cash/revenue transactions associated with the Main Street Farmers Market operations.

Customer Service
SP+ personnel are responsible for providing the best customer service to the patrons of the City parking facilities.

Develop ongoing customer service training program with auditable standards and submit to City for approval. Implement the approved plan, training, monitoring, documenting, and correcting of employee customer service skills when needed. Staff of the Annenberg Community Beach House shall attend site-specific orientation and customer service training provided directly by the City approximately four (4) hours per year.

Each coordinator, attendant, cashier, supervisor, office staff, manager and maintenance personnel provide certain levels of customer service that intertwine in each transaction.

The staffing plan proposal shall be arranged so that response time to any specific location is between 1 and 5 minutes. If the response time by an attendant or supervisor is longer than 5 minutes, the Manager on Duty must become involved in the situation to resolve any issues. SP+ must propose sufficient staffing levels to cover all operation needs and perform the best possible customer service.

Customer service and staffing levels will be measured by random audits performed by City staff on quarterly basis. During these audits, employees and SP+ will be rated based on items pertaining to their customer service training. Audits will be based on the quality of measured items, including but not limited to, response time, operational efficiency, uniforms, presentation, body language, and attitude.

Staffing
SP+ shall:

1. Employ and supervise the minimum number of personnel to manage, operate, and ensure customer service standards are met at all times in City parking facilities, and provide additional personnel to accommodate special events and

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Packet Pg. 443 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) peak periods. Provide adequate staffing to meet the level of usage during peak periods and special events. Control labor costs, dissuade excessive overtime hours, and budget adequately for staffing.

2. Employ a Project Manager and one or more Assistant Managers to oversee the day-to-day operations of the parking lots and parking structures. Proposed candidates for these positions are subject to City review and approval.

Supervisory responsibilities include, but are not limited to:
• Supervising the shift supervisors and any clerical employees • Maintaining a current employee schedule
• Performing personnel functions, such as hiring, training, terminations, and suspensions
• Reviewing and approving daily cash and ticket reports that are submitted to the City
• Investigating and processing all customer complaints and accident reports as required by the City
• Performing inspections of City parking facilities and parking operations • Ensuring that all other services are provided as required by the Agreement The Manager shall be on-site during peak occupancy periods. Supervisory staff shall be available on-site twenty-four (24) hours a day, seven (7) days a week, 365 days a year.

3. Assign to the City a Corporate Representative of higher rank than Manager, responsible for:
• Representing SP+ at all times in day-to-day parking operations at City parking facilities
• Liaison between SP+ and the City
The Corporate Representative (or an approved alternate) must be reasonably available by telephone during all hours of City parking facilities operation (seven days a week, every day of the year). If SP+ or City deems it necessary to replace the Manager or the Corporate Representative, the City shall have the right to approve or reject the individual selected as the replacement.

4. Provide supervisors. Supervisor responsibilities will include, but are not limited to:
• Supervising cashiers or attendants
• Supervising traffic controllers and any on-site clerical employees • Closing out all cashiers at the end of their shifts, and reconciling cash against the cashier’s shift report

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Packet Pg. 444 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) • Issuing and documenting written and oral warnings to cashiers who fail to follow procedures
• Notifying the manager of any emergencies
• Keeping a daily log
• Filling out accident and customer complaint reports
• Noting any equipment failures and maintenance problems and reporting them to the Manager and/or Parking Operations Division
• Maintaining sufficient supplies, including tickets and receipts for cashiers to perform their duties
• Encouraging quality customer service skills by example

5. Provide attendants whose responsibilities will include, but are not limited to:
• Collecting parking charges from patrons
• Performing outstanding parking citation checks on permit applications, if necessary
• Maintaining the parking kiosks, PARCS, pay machines and booths in a clean and orderly manner
• Responding courteously, appropriately, and professionally to patron requests, complaints, comments, and questions
• Notifying the supervisor of any unresolved complaints, problems, or equipment failure
• Filling out lost ticket forms for patrons who have misplaced their parking tickets
• Obtaining patron’s signature on promise-to-pay forms
• Providing receipts as requested

6. Provide other on-site personnel whose responsibilities may include, but are not limited to:
• Providing office clerical support
• Collecting revenue from pay-by-space and pay-on-foot machines • Servicing parking access and revenue control equipment • Maintaining parking areas as specified
• Directing traffic to unoccupied parking spaces during peak occupancy periods
• Placing traffic cones and barricades to facilitate traffic flow • Assisting with planning for high traffic events and weekends to ensure proper staffing
• Monitoring of special events

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Packet Pg. 445 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave))

7. Ensure that all SP+ personnel, staff, City-approved subcontractors, agents, or Corporate Representative (hereafter “SP+ personnel”) assigned by SP+ to perform services in the City parking facilities are at all times under the management and control of SP+. SP+ shall have the sole right to hire, suspend, discipline, or discharge SP+ personnel. If the City finds any SP+ personnel unsatisfactory, the City will provide written notice to the SP+ to remove or replace such SP+ personnel. SP+ must transfer such SP+ personnel out of City parking facility operation within seven (7) calendar days of receipt of written notice from the City. Once such SP+ personnel have been transferred, they may not return to work at any City parking facility.

In the event of egregious unsatisfactory SP+ personnel conduct, including but not limited to: theft, including manipulation of records, equipment, or receipts; being under the influence of alcohol or illegal drugs while on duty; violence in the workplace including verbal, physical, sexual harassment, intimidation or abuse; vandalism or misuse of City property, including supplies, equipment, telecommunication devices, or City parking facilities; conducting personal business while on duty; or adverse customer service issues, the City will give SP+ written notice. SP+ personnel involved shall be immediately transferred from the City parking facilities and parking operations. SP+ personnel found egregiously unsatisfactory may never return to work at City parking facilities.

The City has the right, in its reasonable discretion, to require SP+ to remove unsatisfactory employee. However, in no event shall the City’s demand for removal of employee from the City parking facilities be construed as a demand or suggestion by City that any such employee be discharged from SP+’s employment. SP+ shall comply with all labor and worker’s compensation requirements. At SP+’s cost, SP+ shall perform motor vehicle license checks on each employee and refrain from allowing anyone with an unacceptable record from working or being present at any of City’s parking facilities. At SP+’s cost, SP+ shall conduct background checks to determine if any prospective employee has any misdemeanors, felonies, or criminal convictions. SP+ shall not allow anyone who has had any such unacceptable convictions to work or be present at the City parking facilities.

8. Require all Contract personnel, including subcontractors, to comply with CALOSHA requirements and all other local, state and federal regulations. Ensure subcontractors obtain all pertinent and required permits to conduct work at City

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Packet Pg. 446 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) parking facilities. Provide a written list of proposed subcontractors to the City for approval. The City will supply written approval or disapproval of subcontractor(s) to SP+. Subcontractors not approved by the City may not work at City parking facilities. The City recognizes that from time to time, SP+ may desire to change subcontractors. SP+ must notify the City in writing of desired changes. The City will supply written approval or disapproval of changes to the approved subcontractor list.

9. Not discriminate against any employee or applicant for employment because of race, color, religion, sex, gender, gender identity, marital status, national origin, ancestry, sexual orientation, military or veteran status, age, or condition of physical or mental disability, in accordance with state and federal laws.

Reports and Records
SP+ shall:

1. Maintain complete and accurate records of sales, costs, expenses, receipts, occupancy and other such information required by the City. Report revenue from each City parking facility separately, and classify as permit sale type, transient parking fee, parking tax, or keycard purchase. Revenue must also be aggregated by facility group type, as well as in total.

2. Maintain adequate, sufficiently-detailed service and maintenance records to allow proper evaluation of services in a clearly identified, easily-located, and readily-accessible location. Include:
• Schedules and logs of all maintenance, repair, and inspection activities conducted by SP+ personnel, including subcontractors
• Complaint log detailing complaint and resolution

3. Maintain accounting records of all income and expenses related to the management and operation of the City parking facilities pursuant to the minimum requirements established in the Performance Standards and generally accepted accounting principles.

4. Provide monthly variance reports for revenues and expenses based on approved budgets.

5. Provide monthly payroll report (e.g., ADP report) as well as a labor analysis report including staff names and the number of hours worked at each location.

6. Provide free access to representatives of the City, or its designees, at any time to all such books and records. Allow the City immediate access to examine and audit same, and to make transcripts or copies thereof, as deemed necessary by the City or its designees, and to allow inspection of all work, data, documents, proceedings, and activities related to the Agreement with the City. The City has

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Packet Pg. 447 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) the right at any time, with no prior notice, to examine, copy, seize, or remove any records.

7. Keep such records, together with supporting documents, separate from other documents and records.

8. Submit operational performance reports required by the City on the approved schedule (e.g. occupancy, revenue, lost tickets, expenses, complaints, response times, etc). The City will approve the schedule of reports required by SP+ at the start of the contract.

9. Submit required operations budget for the following fiscal year by December 1 of each year. The fiscal year budget is for the period starting July 1 and ending the following June 30. The budget shall contain all staffing costs, operational costs, amortized equipment and furniture costs, and management fees.

10. Provide the City with a monthly report on the purchase and disposition of all monthly permits sold. The report shall include a listing of monthly keycard/passes sold, revenues collected, refunds made, and a reconciliation of cards or passes activated and deactivated.

11. Maintain all necessary records, receipts, tickets, reports, etc. on-site or in a Cityapproved storage facility until a third-party auditor audits them. Records should be accessible and available for inspection by City Staff at any time. All documents and records identified above and any other information that demonstrates performance under this Agreement, for a minimum period of three (3) years after termination or expiration of the Agreement with the City, or for any longer period required by law, must be maintained by SP+.

Annual Audit
SP+ shall allow the City to conduct an annual audit by a third party. At the conclusion of the audit, the City will schedule a meeting with SP+ and the Auditor to discuss the report and findings. SP+ will be responsible for implementing any necessary changes as a result of the audit. SP+ will be responsible for any shortages or revenue losses found in the audit. SP+ shall furnish all information and reports required by the City or its agent, and shall permit access to the books, records, and accounts of SP+ during normal business hours by the City or its agent for the purpose of the audit.

Performance Measurements
SP+ shall allow the City to establish and publish an annual performance measurement report based on the requirements of this RFP and the terms of the agreement. The

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Packet Pg. 448 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) factors to be measured will be established prior to the implementation of such measurements and presented to SP+ for input.

Records Retention and Inspection
SP+ shall maintain all required records, receipts tickets, reports, etc. on-site until the third-party audit is completed. Records shall be accessible and available to City Staff at any time. All reports must be maintained for the contract period and made available to the City at the end of the contract period. After the third-party audit is completed the records may be kept off-site with written permission by the City. Electronic format is acceptable.

EQUIPMENT AND FACILITIES
SP+ shall:

1. Furnish all supplies and materials to properly perform the services specified, except that equipment provided by the City at the time of contract execution.

2. Be allowed, if desired, the use of buildings and equipment found in the SP+ offices. Such buildings and equipment shall be returned to the City upon the termination or expiration of the Agreement and shall be in its original operable condition less normal wear and tear. An inventory of the buildings and equipment is provided upon request.

3. Submit detailed written requests to the City for reimbursement of improvements or supplements to existing City equipment and buildings prior to procurement or installation. If approved, costs will be reimbursed by the City.

All such improvements or supplements become the property of the City immediately upon payment. In addition, upon expiration or termination of the Agreement, the City shall have the right to retain any equipment for which SP+ paid, but was not reimbursed under the Agreement, upon payment by the City.

Thirty (30) days minimum prior to the Agreement expiration, SP+ must submit written request and original proof of purchase and installation costs to the City.

The amount the City will pay is the original costs minus depreciation figured from the date of purchase. On the date of payment by the City, the improvements become the property of the City. Should the City decline to retain such equipment or improvements, SP+ shall, at SP+’s own cost and expense, remove all such equipment and improvements within ten (10) days after the date of termination or expiration of this Agreement.

4. Obtain written approval of the City (and any other required approval from local, state or federal agencies, including but not limited to, the California Coastal Commission) prior to any modification of City parking facility layout, structure

4.C.f
Packet Pg. 449 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) or traffic routing. If modifications are made without prior City approval, immediately restore modifications to original conditions, at SP+’s expense. SP+’s failure to restore to City’s satisfaction, the original condition shall result the City reconstructing the modifications at SP+’s expense.

5. Provide communications equipment to employees to enable managers, assistant managers, supervisors, and cashiers to communicate with each other at all times.

Costs of communication devices and telecommunication services used for business purposes, including office telephone and fax landlines located in offices and cashier booths, cell phones, pagers, and radios must be included in the cost proposal. SP+ is financially responsible for costs incurred by personal use of calls made from business communication devices by SP+ personnel, including subcontractors.

6. Provide vehicle(s) for business-related use in the operation of City parking facilities. The cost associated with the vehicle(s) is a reimbursable expense by the City.

7. During the operation of City parking facilities, not interfere in any way with the public’s general or specific use of the beaches or pier, nor interfere with use of, nor block access to or by emergency services, lifeguard, police, or fire vehicles at any City parking facility. City parking facility entrances and exits shall be operated to prevent any obstacles that block public roadways or cause traffic disruptions.

8. Reimburse the City at SP+ expense for any equipment that is damaged by SP+ personnel, including subcontractors, through negligence, theft, misuse, or vandalism.

Signage
SP+ shall:

1. Ensure that adequate signage is posted for all facilities. SP+ is responsible for routinely inspecting all facilities and providing allowances in the budgets proposed for installation of required signs.

2. Post signs at each parking lot, stating parking fee per vehicle. The size, color, and format of signs used on City parking lots and structures shall be approved by the City prior to installation and shall be designed using the City’s graphic identity.

Signs shall be kept in clear view of vehicles entering the facilities, clear of debris, and free of graffiti. If signs are vandalized, broken, or stolen, SP+ shall notify the City in writing within twenty-four (24) hours of event. Submit a weekly graffiti report to the City.

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Packet Pg. 450 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave))

3. Allow the City to post any signs it wishes in and around the City parking facilities and SP+ offices.

4. Ensure that adequate signage and traffic control is provided in each lot and structure to facilitate safe and orderly flow of traffic and pedestrians.

5. Post signs to inform patrons of any temporary closure of stairs or elevators due to inoperable or impassable conditions, repair, maintenance, or for any other reason. Such signage shall refer patrons to the nearest alternate facilities that are open, including alternatives available to disabled persons, and list the SP+ landline telephone number.

6. Have the right to install and display signs bearing its name and logo in or about the parking facility subject to approval of the City. City approval shall not be unreasonably withheld.
[end]

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Packet Pg. 451 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Exhibit B
-1
Budget

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Packet Pg. 452 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Exhibit B-2
Management Incentive Bonus Fee Criteria
The City shall provide a management incentive program. The incentive program details measurable performance standards for delivery of services and the pay incentives proposed to the Contractor for delivery of the program. The incentive fee will be paid, at the City’s sole discretion, within 60 days following the end of year one (1) of the Agreement and each subsequent year. The management incentive is based on the Contractor meeting measurable performance standards. This is not a billable expense or fee. The incentive bonus fee paid by the City shall be based on the parking operator’s performance in the following areas:

Customer Service - Mystery Parker Program (40 Points Possible) Contractor will initiate and utilize the Mystery Shop program on a monthly basis through a third party agency. Each mystery parker will be given a mystery parker form prepared by the contractor and approved by the City to complete. Included on the form will be general items pertaining to the cleanliness of booths, equipment and the facilities in general, customer service, appearance and attitude of the employee, adherence to certain standard operating procedures, and professionalism.

A total of six (6) Mystery Parker visits will be done on a monthly basis, for a total of seventy-two (72). A copy of each mystery parker report will be delivered to the City directly from the agency performing the service at the same time the reports are delivered to the Contractor. A summary of the surveys and copies of the mystery parker forms, with comments that were discussed with the employee that was surveyed, will be submitted to the Senior Manager and the City.

Scores for mystery parker reports are based on a 0% to 100% range. Contractor’s incentive bonus will be based on the average rating from all 72 mystery shops over the course of the year.

Points are distributed as follows:

Cumulative Average Score Points
91% to 100% 40
81% to 90% 25
71% to 80% 15
<71% 0

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Packet Pg. 453 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Maintenance Checklist Adherence (40 Points Possible)
Contractor shall serve as the City’s parking facilities manager. Included in these duties will be the requirement to maintain an inventory of all equipment and associated maintenance schedule. Contractor shall be responsible for preparing and submitting to the City routine checklists to document the performance of maintenance on a monthly, quarterly, and annual basis as established by City. Contractor(s) shall maintain maintenance logs & inspection reports at the contractor’s office.

City staff shall conduct routine unscheduled inspections of the facilities using an approved checklist agreed to with the Contractor. A representative from the Contractor shall be present during all unscheduled inspections. The checklist shall include specific maintenance items as well as a review that maintenance logs and inspection reports are up to date.

Contractor’s incentive bonus will be based on cumulative percentage obtained for all unscheduled inspections completed by staff. A minimum of 18 total inspections shall be conducted annually.

Cumulative Average Score Points
91% to 100% 40
81% to 90% 25
71% to 80% 15
<71% 0
Signage (20 Points Possible)
Contractor is required to place signage in a timely manner and must comply with the following:

1. Signage must reflect correctly the verbiage, placement, size, and manner that was requested and approved by the City.

2. Signage must be in place for the entire time that was scheduled, including by the scheduled start time and removed by the scheduled end time.

3. Signage may not be posted without prior approval of the City.

If at any time any of the three requirements outlined above are not met, the City will notify the Contractor and document the occurrence. All signage specifications must be approved in writing by City (email qualifies as written approval). Contractor will be issued

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Packet Pg. 454 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) one point for each occurrence. Signage that is requested by the City with less than 12 hours’ notice shall not apply.

Contractor’s incentive bonus will be based on the number of points issued.

Penalty Points Issued Points
0 to 2 20
3 to 5 15
6 to 8 10
>8 0
Management Incentive Fee Table
Category Points Possible
Customer Service 40
Maintenance 40
Signage 20
Total 100
Total Points Achieved Percent Bonus
91 to 100 100%
81 to 90 75%
71 to 80 50%
61 to 70 25%
<61 0

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Packet Pg. 455 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Exhibit C
Insurance Requirements
SP+ shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the SP+, its agents, representatives, employees or subcontractors.

Minimum Scope and Limits of Insurance
Coverage shall be at least as broad as:

2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), or if SP+ has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than $2,000,000 per accident for bodily injury and property damage.

4. Crime Bond: Comprehensive crime coverage policy with a minimum limit of $1,000,000. Coverage to include (i) employee theft, (ii) money and securities coverage both inside and outside the premises, and (iii) forgery and alteration.

If SP+ maintains higher limits than the minimums shown above, the City of Santa Monica requires and shall be entitled to coverage for the higher

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Packet Pg. 456 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) limits maintained by SP+. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Monica.

Other Insurance Provisions

1. The insurance policies are to contain, or be endorsed to contain, the following provisions:
a. Additional Insured Status: The City of Santa Monica, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of SP+ including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to SP+’s insurance at least as broad as Insurance Services Office Form CG 20 10 11 85.
b. Primary Coverage: For any claims related to this Agreement, SP+’s insurance shall be primary as respects the City of Santa Monica, its officers, officials, employees and volunteers. Any insurance or selfinsurance maintained by the City of Santa Monica, its officers, officials, employees or volunteers shall be in excess of SP+’s insurance and shall not contribute with it.
c. Waiver of Subrogation: SP+ hereby grants to the City of Santa Monica a waiver of any right of subrogation which any insurer of SP+ may acquire against the City of Santa Monica by virtue of payment of any loss. SP+ agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Santa Monica has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Santa Monica for all work performed by SP+, its employees, agents and subcontractors.

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Packet Pg. 457 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Further, SP+ shall provide the City with notice before any policies required herein are cancelled.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City of Santa Monica. The City of Santa Monica may require SP+ to purchase coverage with a lower deductible or retention or provide satisfactory proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current a current A.M. Best rating of no less than A-:VII, unless otherwise acceptable to the City of Santa Monica.

Verification of Coverage
SP+ shall furnish the City of Santa Monica with original certificates and amendatory endorsements or copies of the applicable policy language providing the insurance coverage required herein. All certificates and endorsements are to be received and approved by the City of Santa Monica before work commences. However, failure to obtain required documents prior to the work beginning shall not waive SP+’s obligation to provide them. The City of Santa Monica reserves the right to require complete, certified copies of all required insurance policies, including the endorsements required herein, at any time.

Failure to Maintain Insurance Coverage
If SP+, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. The City of Santa Monica, at its sole option, may terminate this Agreement in accordance with Section 16.1 of this Agreement and pursue damages from SP+ resulting from said breach.

Alternatively, the City of Santa Monica may purchase such coverage (but

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Packet Pg. 458 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) has no special obligation to do so), and without further notice to SP+, the City may deduct from sums due to SP+ any premium costs advanced by the City for such insurance.

Subcontractors
SP+ shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. All exceptions must be approved in writing by the Risk Manager.

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Packet Pg. 459 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Exhibit D
Excerpts of SP+ Proposal (Tabs 5 and 6, Pages 39 to 197) -SEE ATTACHED4.C.f
Packet Pg. 460 Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) PRINTED ON 30% POST-CONSUMER RECYCLED CONTENT PAPER.

Project Work Plan

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Packet Pg. 461
Attachment: SP Plus Original Contract (7191 : Parking Contract Extensions (SP Plus, Skidata, and Windcave)) Proposal Response to the City of Santa Monica Request for Proposals Parking Management Services Printed on 100% post-consumer recycled content paper.

Page 39 ends

Santa Monica City CouncilSeptember 30, 2025

Santa Monica City Council
September 30, 2025