Agenda packet — Seal Beach City Council, June 12, 2023 (part 1 of 3)

A G E N D A

MEETING OF THE CITY COUNCIL
Monday, June 12, 2023 ~ 7:00 PM
City Council Chambers
211 Eighth Street
Seal Beach, California

THOMAS MOORE
MAYOR
Second District

SCHELLY SUSTARSIC
MAYOR PRO TEM
Fourth District

JOE KALMICK
COUNCIL MEMBER
First District

LISA LANDAU
COUNCIL MEMBER
Third District

NATHAN STEELE
COUNCIL MEMBER
Fifth District
This Agenda contains a brief general description of each item to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available on the City’s website at www.sealbeachca.gov.

City Council meetings are broadcast live on Seal Beach TV3 and on the City's website (www.sealbeachca.gov). Check the SBTV3 schedule for the rebroadcast of meetings. The meetings are also available on demand on the City’s website (starting 2012).

In compliance with the Americans with Disabilities Act of 1990, if you require disability related modifications or accommodations, including auxiliary aids or services to attend or participate in the City Council meeting, please call the City Clerk's office at (562) 431-2527 at least 48 hours prior to the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

COUNCIL ROLL CALL

APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS

ORDINANCES
By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda.

PRESENTATIONS / RECOGNITIONS
• Lions Club Donation to the Seal Beach Lifeguards for Funds Raised at the Duck Drop and Horseshoe Competition
• National Beach Safety Week Proclamation – May 22-29, 2023 • Recognition of Former Public Works Executive Assistant Elizabeth Camarena
• Retirement Recognition of Marine Safety Lieutenant Chris Pierce

ORAL COMMUNICATIONS
At this time members of the public may address the Council regarding any items within the subject matter jurisdiction of the City Council. Pursuant to the Brown Act, the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Matters not on the agenda may, at the Council' s discretion, be referred to the City Manager and placed on a future agenda.

Those members of the public wishing to speak are asked to come forward to the microphone and state their name for the record. All speakers will be limited to a period of five (5) minutes. Speakers must address their comments only to the Mayor and entire City Council, and not to any individual, member of the staff or audience. Any documents for review should be presented to the City Clerk for distribution.

Supplemental Question from Councilmember Steele
Supplemental Public Comment from Matthew Terry
CITY ATTORNEY REPORT Nicholas Ghirelli, City Attorney
CITY MANAGER REPORT Jill R. Ingram, City Manager

COUNCIL COMMENTS
General Council Member comments and reporting pursuant to AB 1234.

COUNCIL ITEMS
A. Amendment to the City Council Rules of Procedures Adding City Council Norms and City Council and City Manager Commitments - That City Council adopt Resolution 7411 to amend the City Council’s Rules of Procedures (Council Policy 100-3) by adding a new Section, City Council Norms and City Council and City Manager Commitments, and other minor (numerical) changes.

B. Consideration of Mayor Moore’s Request to Establish an Ad Hoc Parking Committee to Review the City’s Parking Management Program and Evaluate and Advise on a Proposed Paid Parking Program for the Main Street Area - That the City Council consider the request of Mayor Moore to establish an Ad Hoc Parking Committee and appoint two (2) Council Members and two (2) Police Department Staff Liaisons to review the City’s Parking Management Program and advise on a proposed paid parking program for the Main Street area.

CONSENT CALENDAR
Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members.

C. Approval of the May 22, 2023 City Council Minutes - That the City Council approve the minutes of the Regular City Council meeting held on May 22, 2023.

D. Demands on City Treasury (Fiscal Year 2023) June 12, 2023 - Ratification.

E. Second Reading and Adoption of Ordinance 1705 - That the City Council waive full reading, read by title only, and adopt Ordinance 1705 titled "An Ordinance of the City of Seal Beach City Council Renewing Ordinance 1694 and Approving the Seal Beach Police Department’s Updated Military Equipment Use Policy.”
F. Professional Services Agreement with Transtech Engineers, Inc. - That the City Council adopt Resolution 7412: 1. Approving the Professional Services Agreement with Transtech Engineers, Inc. for $420,000 in Building Division staffing services and 65 percent of designated plan check fees for building plan check services; and, 2. Authorizing the City Manager to execute the Agreement.

G. Professional Services Agreement with Holistic System Integration Solutions for Information Technology Services - That the City Council adopt Resolution 7413: 1. Approving the Professional Services Agreement with Holistic System Integration Solutions for $45,760; and, 2. Authorizing the City Manager to execute the Agreement.

H. Approving Submittal of FY 2023-2024 Measure M2 Eligibility Package and its Components - That the City Council adopt Resolution 7414: 1.

Concerning the Status and Update of the Circulation Element, Local Signal Synchronization Plan and Mitigation Fee Program for the City of Seal Beach; and, 2. Adopt the seven-year Measure M2 Capital Improvement Program (CIP) for Fiscal Years 2023-2024 through 2029-2030; and, 3. Direct the City Manager to file the adopted Resolution, Capital Improvement Program and the Measure M2 eligibility documents with Orange County Transportation Authority (OCTA) in compliance with the requirements of OCTA.

I. Ratifying Expenditures Related to the Facility Lease to Beach House at the River, LLC - That the City Council adopt Resolution 7415: 1. Ratifying additional expenditures made by the City related to the Facility Lease with Beach House at the River, LLC in the amount of $59,171.36; and, 2.

Allocating $30,000 to CIP BG1808 for continued obligations contested under Facility Lease with Beach House at the River, LLC; and, 3. Approving Budget Amendment #BA 23-12-01 in the amount of $90,000.

J. Awarding and Authorizing Execution of a Professional Services Agreement with Raftelis Financial Consultants, Inc. for Water and Wastewater Financial Planning Services - That the City Council adopt Resolution 7416: 1. Awarding a Professional Services Agreement to Raftelis Financial Consultants, Inc. in a not-to-exceed amount of $82,415 to provide Water and Wastewater Financial Planning Services; and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager to approve additional work requests up to the total amount of $5,000 in connection with the Project.

K. Accepting Grant Funds and Authorizing Execution of an Agreement with the U.S. Department of Transportation Federal Highway Administration Office of Safety for Participation in the Safe Streets and Roads for All (SS4A) Grant Funding Program - That the City Council adopt Resolution 7417 accepting an award of grant funds and authorizing the City Manager to execute an agreement with the U.S. Department of Transportation (USDOT) Federal Highway Administration (FHWA) Office of Safety for participation in the Safe Streets and Roads for All (SS4A) Grant Funding Program for the City of Seal Beach Safety Action Plan.

ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARING – None
UNFINISHED / CONTINUED BUSINESS – None

NEW BUSINESS
L. Purchase and Installation of a New Voice Over Internet Protocol (VoIP) Telephone System for all City Facilities - That the City Council adopt Resolution 7418: 1. Awarding and authorizing the City Manager to execute Agreements for the procurement, installation and implementation of a new Voice over Internet Protocol (VoIP) Telephone System for all City facilities in a not-to exceed amount of $71,660.14 for the initial term as follows: a) Awarding and authorizing a Professional Service Agreement with ICS Intelesys, Inc. (“Intelesys”) for the installation, integration, and implementation of a new citywide telecommunication (“Unified Communications as a Service,” or “UCaaS”) system with an initial term of one (1) year in a not-to exceed amount of $13,500; and, b) Awarding and authorizing a Telecommunications Agreement with GoTo Communications, Inc. (“GoTo”), for the provision of equipment, telecommunications services, software, and software as a service for a new citywide telecommunication system with an initial term of one (1) year in a not-to exceed amount of $58,160.14; and, 2. Authorizing the City Manager to extend services in a not-to exceed amount of $116,883.84 for up to four (4), additional one-year extensions, as follows: a) Extending the Professional Services Agreement with Intelesys, Inc. for up to four (4), additional one-year terms at no cost to the City; and, b) Extending the Telecommunications Agreement with GoTo for up to four (4), additional oneyear terms, for a not-to exceed amount of $29,220.96 per year; and, 3.

Authorizing the City of Seal Beach to become a member of The Interlocal Purchasing System (TIPS) at no cost to the City and piggyback from a Cooperative Purchasing Agreement between Region 8 Education Services Center, Pittsburg, Texas and TIPS, (TIPS Contract #221003) to facilitate the provision of monthly VoIP telephone system services at a lower rate only available to TIPS members; and, 4. Authorizing the City Manager to approve additional work requests in connection with the project in a not-to-exceed amount of $10,000 for unforeseen project costs; and, 5. Authorizing the City Manager and City Attorney to make minor, non-monetary revisions to the GoTo Agreement, as needed; and, 6. Rejecting all other proposals.

ADJOURNMENT
Adjourn the City Council to Monday, June 26, 2023 at 5:30 p.m. to meet in closed session, if deemed necessary.

Elizabeth Camarena
Executive Assistant
Public Works
x
Over 15 Years of Service
to the City of Seal Beach

CHRIS PIERCE

MARINE SAFETY

LIEUTENANT
33Years of Service to the City of Seal Beach
1 Gloria Harper
Subject: FW: Questions
-----Original Message-----
From: Jill Ingram <[email protected]>
Sent: Monday, June 12, 2023 9:59 AM
Cc: Executive Team <[email protected]>; Dana Engstrom <[email protected]> Subject: RE: Questions
BCC: CITY COUNCIL
Please see response below to Nathan Steele's question regarding the Warrant Listing on tonight's agenda.

As always, please let me know if you have any additional questions. Also, please let me know ASAP if you plan to pull any Consent Calendar items so that staff and the Clerk's Office are prepared for a staff presentation tonight.

See you tonight,
Jill
Jill R. Ingram, ICMA-CM
City Manager
City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562) 431-2527, Ext. 1300

-----Original Message-----
From: Nathan Steele <[email protected]>
Sent: Saturday, June 10, 2023 1:02 PM
To: Jill Ingram <[email protected]>
Subject: Questions
Question from Warrants
Items:
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Agenda Item A

AGENDA STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Gloria D. Harper, City Clerk
SUBJECT: Amendment to the City Council Rules of Procedures Adding City Council Norms and City Council and City
Manager Commitments
________________________________________________________________ SUMMARY OF REQUEST:

That City Council adopt Resolution 7411 to amend the City Council’s Rules of Procedures (Council Policy 100-3) by adding a new Section, City Council Norms and City Council and City Manager Commitments, and other minor (numerical) changes.

BACKGROUND AND ANALYSIS:

City Council Policy 100-3 was adopted on November 9, 2009, by the City Council to define the roles, responsibilities, and expectations of the Council and staff. The policy was amended on December 9, 2013, and July 28, 2014, respectively. A copy of the current Council’s Rules of Procedure (Council Policy 100-3) is attached for reference. (Attachment B)
At the April 4, 2023, Special Meeting of the City Council – Strategic Planning Workshop, an overview of Section 10(C) and 10(D) of the current Council’s Rules of Procedure (Council Policy 100-3) was presented and reviewed in detail, followed by Council discussion to implement the newly stated City Council Norms and City Council and City Manager Commitments. There was consensus from the Mayor and City Council to amend the Council’s Rules of Procedure (Council Policy 100- 3) by adding City Council Norms and City Council and City Manager Commitments, and other minor (numerical) changes (Attachment C).

The addition of the City Council Norms and City Council and City Manager Commitments will be identified as SECTION 11. CITY COUNCIL NORMS AND CITY COUNCIL AND CITY MANAGER COMMITMENTS: Section 11(A) CITY COUNCIL NORMS and SECTION 11(B) CITY COUNCIL AND CITY MANAGER COMMITMENTS. While SECTION 11 is currently identified as ISSUANCE, it will be amended and identified as SECTION 12. ISSUANCE. (Attachment D)

Page 2 ends

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

The City Attorney has reviewed the resolution and approved it as to form.

FINANCIAL IMPACT:

There is no financial impact for this item.

STRATEGIC PLAN:

There was consensus by the Council at the Strategic Plan Workshop on April 4, 2023, to update the Council’s Rules of Procedures (Council Policy 100-3) to include the newly stated City Council Norms and City Council and City Manager Commitments.

RECOMMENDATION:

SUBMITTED BY: NOTED AND APPROVED:

Gloria D. Harper Jill R. Ingram
Gloria D. Harper, City Clerk Jill R. Ingram, City Manager ATTACHMENTS:

A. Resolution 7411
B. Council Policy (100-3) Current
C. Strategic Plan Workshop (04042023) – Council Agreed upon Norms D. Council Policy (100-3) Proposed
RESOLUTION 7411

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

AMENDING THE COUNCIL RULES OF PROCEDURE (COUNCIL
POLICY 100-03) BY ADDING CITY COUNCIL NORMS AND CITY

COUNCIL AND CITY MANAGER COMMITMENTS
WHEREAS, The City Council desires to amend City Council Policy 100-03 to add a new Section, City Council Norms and City Council and City Manager Commitments.

WHEREAS, At the April 4, 2023, Special Meeting of the City Council – Strategic Planning Workshop, there was consensus from the Mayor and City Council to add a new Section, Council Norms and City Council and City Manager Commitments to the current City Council Policy.

NOW THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:

Section 1. The City Council hereby amends Council Policy 100-03 adding the City Council Norms and City Council and City Manager Commitments to be identified as SECTION 11. CITY COUNCIL NORMS AND CITY COUNCIL AND CITY MANAGER COMMITMENTS: Section 11(A) CITY COUNCIL NORMS and SECTION 11(B) CITY COUNCIL AND CITY MANAGER COMMITMENTS. While SECTION 11 is currently identified as ISSUANCE, it will be amended and identified as SECTION 12. ISSUANCE.

Section 2. Except as expressly amended by this Resolution, Council Policy 100-03 shall remain in full force and effect.

PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on this 12th day of June, 2023 by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:

Thomas Moore, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7411 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 12th day of June, 2023.

Gloria D. Harper, City Clerk
1 of 11
(100-03)

CITY OF SEAL BEACH
Council Policy

SUBJECT

COUNCIL RULES OF PROCEDURE

SECTION
100
INDEX NO.
03 CURRENT

REVISION
Res #6495

REVISION
DATES
07/28/14

COUNCIL

APPROVAL
Res #5919
11/09/09
CITY

MANAGER
approval
N/A

1. SCOPE
The successful operation of a municipality requires that standards be established to define the roles, responsibilities and expectations of the governing board and staff in the operation of the organization. These standards will promote communication, understanding and trust among members of the City Council, the public and City staff concerning their roles, responsibilities and expectations, and public participation in the process.

2. PURPOSE AND INTENT
This policy establishes rules of decorum for Council/staff interaction and procedure for orderly conduct of City Council meetings, special meetings, and study sessions. Due to the informal nature of workshops, study sessions and joint meetings, the presiding officer may deviate from these rules, provided all deviations comply with the Brown Act.

The establishment and periodic review of these City Council rules will help protect free speech and civil discourse and facilitate the orderly, efficient conduct of productive, issue-based City Council meetings.

When these rules refer to the Mayor and Council Members, the term shall also include Chair and Members of the Redevelopment Agency. Any act that the Mayor is authorized to perform may be performed by the Mayor Pro Tem in the Mayor’s absence, or by the Vice Chair of the Redevelopment Agency in the Chair’s absence.

City Council Meetings shall be conducted according to Article IV of the City Charter, provisions of the Government Code that pertain to holding meetings in public (Section 54950 - 54963; the Brown Act), and Robert’s Rules of Order, 2 of 11
(100-03)
Newly Revised, if the Charter, the Brown Act or these Rules do not address a subject.

4. ORDER OF AGENDA
A. Matters shall be heard in the order printed on the City Council agenda. However, with Council approval, if several community members are present to speak on that specific agenda item or if the Council otherwise determines that it is in the public interest to change the order of the agenda, the Council may hear agenda items out of their prescribed order on the printed agenda. The appropriate time to rearrange the order of the agenda is while considering the approval of the agenda.

B. At the time the Council considers approval of the agenda, the Council may approve a request by the City Manager to change the agenda.

C. Consent Calendar. During consideration of approval of the agenda:

1. A Council Member may remove items listed on the Consent Calendar for individual consideration.

2. Upon request by the City Manager, City Attorney or member of the public, the presiding officer may remove items listed on the Consent Calendar for individual consideration.

D. At anytime during a council meeting, any Council Member may request an item be placed on a council agenda within two regular Council meetings. In addition, the Mayor may place items on the next council agenda at any time that complies with the Brown Act posting of agenda requirements. Notwithstanding the foregoing, neither the Mayor nor any other Council Member may place on a council agenda the performance evaluation of any officer of the City (as that term is defined in Section 700 of the City Charter) unless requested at a Council meeting and having the concurrence of at least two other Council Members. All agenda matters including ordinances, resolutions and contract documents shall, before presentation to the Council, be 1) examined and approved as to form and legality by the City Attorney and 2) examined and approved for administration by the City Manager (or in his/her absence, his/her designee).

E. Reading of Minutes. Unless a member of the Council requests a reading of the minutes, the minutes may be approved without reading if the City Clerk has previously furnished each member with a copy. Directions for changes in the minutes shall be made only by a majority action of the Council. 3 of 11
(100-03)

5. CLOSED SESSIONS
A. Purpose. It is the policy of the Council to conduct local government business at open and public meetings, except in certain limited situations as authorized by California State law, for those matters properly considered within a closed session meeting. Examples of business that may be conducted in closed session include personnel evaluations, threats to public safety, labor negotiations, pending litigation, real estate negotiations, and consideration of a response to an audit report from the Bureau of State Audits.

B. Rule of Confidentiality. The Council recognizes that breaches in confidentiality can severely prejudice the City’s position in litigation, labor relations and real estate negotiations. Further, breaches of confidentiality can create a climate of distrust among Council Members and can harm the Council’s ability to communicate openly in closed sessions, thereby impairing the Council’s ability to perform its official duties. Council Members shall keep all written materials and verbal information properly provided to them in closed session in complete confidence to ensure that the City’s position is not compromised. No mention of information in these materials shall be made to anyone other than Council Members, or, as appropriate, the City Attorney and/or the City Manager, except where authorized by a majority of the City Council.

C. The Council further recognizes that confidentiality of discussions and documents are at the core of a closed session. Confidentiality is essential if the closed session is to serve its purpose. Therefore, the Council, City Attorney, and City Manager shall adhere to a strict policy of confidentiality of closed sessions.

D. Breach of Rule of Confidentiality. No person who attends a closed session may disclose any statements, discussions, documents or votes made in a closed session unless the Council authorizes the disclosure. Violations can be addressed through injunctions, disciplinary action, and referral to the grand jury.

E. Closed session business shall be described on the public agenda.

Public comment on closed session items shall be allowed before convening the closed session. After a closed session, the Council shall convene the public meeting and publicly report certain types of actions if they were taken, and the vote on those actions all to be consistent with the requirements of the Brown Act.

6. CITY COUNCIL MEETING RULES OF ORDER
A. Robert’s Rules of Order, Newly Revised shall govern the proceedings of the Council in all instances not addressed by the City Charter, Brown Act or these Council Rules of Conduct.
4 of 11
(100-03)
B. Rules of Debate.

1. Presiding officer may engage in discussion and Council votes. The presiding officer (Mayor) may move, second, and debate from the chair, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a Council Member by reason for his/her acting as the presiding officer.

2. Getting the Floor -- Improper References shall be avoided.

Every person desiring to speak shall address the presiding officer, and, upon recognition by the presiding officer, shall confine himself/herself to the question under debate, avoiding all personalities and indecorous language.

3. Interruptions. Once recognized, a speaker shall not be interrupted unless it is to call him/her to order, or as otherwise provided in these rules. If a speaker is called to order, he/she shall stop speaking until the question of order is determined, and, if in order, shall be permitted to proceed.

4. Motion to reconsider. Other than with respect to adoption of resolutions of final actions in quasi-judicial proceedings, a Council Member may move to reconsider action taken by the Council only on the date action was taken or at the next subsequent meeting. This motion must be made by one of the prevailing side, but may be seconded by any member, and may be made at any time and have precedence over all other motion or while a member has the floor; it is debatable. Nothing in these rules prevents a Council Member from making or remaking the same motion or any other motion at a subsequent meeting of the Council.

5. Remarks of Council Member - When Entered in Minutes. A Council Member may request, through the presiding officer, the privilege of having an abstract of his/her statement on any subject under consideration by the Council entered in the minutes.

6. Limitation of Debate. No Council Member shall be allowed to speak more than once upon a particular subject until each Council Member desiring to do so have spoken.

7. Each Council Member shall limit his/her comments to 15 minutes on each item on the agenda.

7. RULES OF DECORUM
A. Remarks during Council meetings. No person shall make slanderous, libelous, personal or profane remarks, disrupt the conduct of the meeting, or make threats against any person or the public order. 5 of 11
(100-03)
B. The presiding officer shall use his/her discretion to enforce these rules. Council Members and staff shall be polite. Even under tense situations, all speakers shall refrain from the use of profanity, impolite or disrespectful remarks and offensive gestures, either towards a Council Member, staff or the public.

C. Public remarks.

Consistent with the City’s established policy, all comments shall be civil.

Pursuant to the Brown Act, the Council cannot take action on or discuss any item not appearing on the posted agenda.

2. Each person desiring to address the Council shall approach the podium and when recognized by the presiding officer shall step to the microphone, state the subject he/she wishes to discuss, state whom he/she is representing if he/she represents an organization or other persons, and, unless further time is granted by majority vote of the Council, shall limit his/her remarks to no more than 5 minutes. In certain matters, the presiding officer may limit remarks to 3 minutes. In order to effectively enforce the time limit, the Mayor Pro Tem shall monitor the time for each speaker and inform the Council when the time limitation has been reached. The presiding officer shall strictly enforce the time limit in order to ensure that all members of the public have an opportunity to speak and that the Council is able to complete the public’s business. Individual speakers may not use the allocation of other persons. Individual speakers may not speak twice on the same agenda item. All remarks shall be addressed to the Council as a body, and not to any member thereof. No person other than the speaker may speak without the permission of and through the presiding officer.

Each person will be allowed to present information to the City Council. Any printed information is optional and shall be given to the City Clerk and shall consist of at least 15 copies for the City Council, City Staff, and public. The person can present a powerpoint presentation, during “Oral Communications”, if the presentation is provided to the City Clerk in advance, by noon on the Friday before a City Council meeting. Any presentation will not exceed the 5 minute time limit. (revised 07/11/11)

3. Speakers shall refrain from attacking the character of any person. The presiding officer, subject to appeal to the Council, shall be the judge of whether speakers are impugning character. (See: Rules Of Decorum - Section 7 E.2.)
6 of 11
(100-03)

4. The presiding officer shall not recognize the same person to speak more than once on the same subject except at the discretion of the City Council unless that person is deemed to be able to give expert advice needed by the Council in their deliberations.

5. Spokesperson for Group of Persons. In order to expedite matters and to avoid repetitious presentations, any group of persons wishing to address the Council on the same subject matter is encouraged to choose a spokesperson to address the Council.

D. Relevancy. At public hearings, speakers shall confine their remarks to those that are relevant to the subject of the hearing. The presiding officer, subject to appeal to the Council, shall be the judge of relevancy.

E. Members of the Audience.

1. A person in the audience who engages in disorderly conduct such as stamping of feet, whistling, using profane language, yelling, or any other type of demonstration, the conduct of which disturbs the peace and good order of the meeting, or who refuses to comply with the lawful orders of the presiding officer, shall, upon instructions from the presiding officer, be removed from the Council Chambers by the Sergeant at Arms.

2. It is the policy of the Council that all members of the public have the right to address the Council and that right includes the right to make remarks that members of the Council may find critical, unpleasant, or even offensive. The Brown Act states that the Council “shall not prohibit public criticism of the policies, procedures, programs or services of the City or the acts or omission of the City Council.” However, the Brown Act also provides that nothing in such provision “shall confer any privilege or protection for expression beyond that otherwise provided by law.” Moreover, the Brown Act also recognizes it is also important that a proper standard of behavior be maintained during meetings and that the City Council is able to complete the public’s business in a timely manner. Therefore, the public should respect the order, procedures, and decorum of City Council meetings. Persons addressing the City Council shall adhere to time limits.

F. City Council Remarks.

1. Council Members shall address the public and staff in a courteous manner. While the Council is in session, the members must preserve order and decorum, and a member shall neither by conversation or otherwise delay or interrupt the proceedings or the peace of the Council nor disturb a member while speaking or refuse to obey the orders of the presiding officer.

Council Members shall not leave their seats during the meeting without first obtaining the permission of the presiding officer.
7 of 11
(100-03)

2. Each individual Council Member shall respect the
interpersonal style and individual points of view of the other Council Members and shall respect each other’s right to disagree. All Council Members shall exhibit a high degree of decorum and courtesy during the City Council meetings, towards other Council Members, the public, and City staff.

3. Council Members may discuss non-agenda items under any of the following exceptions. Council Members may briefly respond to statements made or questions posed by persons once the presiding officer closes Oral Communications. In addition, on his/her own initiative or in response to questions posed by the public, a Council Member may ask a question for clarification, make a brief announcement, or make a brief report on his/her own activities. Furthermore, the Council may provide a reference to staff or other resources for factual information, request that staff report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda.

4. Council Members shall not make hostile remarks. Council Members shall not engage in debate with a member of the public at a Council meeting. If a speaker from the public attacks a Council Member, the presiding officer may ask the staff for input, if appropriate. If a speaker from the public makes inflammatory or erroneous statements, after the conclusion of the public input, the presiding officer shall then afford each Council Member the opportunity to briefly respond.

5. Council Members shall keep open minds on all issues prior to deliberation immediately prior to a vote. Council Members shall base their decisions in quasi-judicial matters upon the evidence, including testimony presented at the public hearing.

6. There shall be no “grandstanding” on any issue. In this context, “grandstanding” means the misuse of the Council dais in a disrespectful and inappropriate manner to state a point of view in a negative manner. “Grandstanding” includes: personally attacking another Council Member, staff or member of the public, walking off the Council dais or leaving any meeting in anger or disgust; emphasizing a political point of view unrelated to the issue before the Council solely for the purpose of playing to the audience; using the dais for non-City business; addressing the media for political purposes rather than addressing the Council as a body; or purposely misstating the facts of an issue for political purposes.

7. During deliberation on any issue, each Council Member has the right to express his/her opinions as to the issue, and be a passionate advocate for a position or point of view. However, City policy is established by the majority and not by any individual Council Member. Council Members who are in the majority shall respect the right of the minority to express disagreement with the majority. Once the decision is reached, Council Members who are in the minority on an issue shall respect the authority of the majority. 8 of 11
(100-03)

8. A Council Member shall retain all of his/her rights and privileges of the dais.

G. Comments regarding City employees. Council Members shall not make comments regarding City personnel matters. Any concerns by a Council Member about the performance of a City employee should be discussed privately with the City Manager. Council Members shall refrain from engaging in personal attacks on staff at any time.

H. Employees. Members of the City staff and employees shall observe the same rules of order and decorum applicable to the City Council.

Members of the City staff may leave their seats during a meeting without first obtaining the permission of the presiding officer.

I. Enforcement of Decorum. The Chief of Police, or such member of the police department as he/she may designate, shall be Sergeant at Arms of the City Council and shall carry out all orders given by the presiding officer for the purpose of maintaining order and decorum at the Council meetings. A Council Member may move to require the presiding officer to enforce the rules and the affirmative vote of a majority of the Council shall require him/her to do so.

J. Violation of the Rules of Decorum. Upon violation of the rules of decorum, the established procedure to enforce the rules shall be as follows:

1. Warning. Any person making slanderous, libelous, personal or profane remarks or who becomes boisterous during a City Council meeting shall be called to order by the presiding officer. The presiding officer shall first request that a person who is violating the rules cease such conduct. If, after receiving a request from the presiding officer, the person persists in violating the rules, the presiding officer shall order a recess. Any representative of law enforcement who is present at the meeting when any violations occur shall be authorized to warn the person that his/her conduct is violating the rules and that he/she is requested to cease such conduct. If upon resumption of the meeting the violation persists, the presiding officer shall order another recess, whereupon the presiding officer shall have the authority to ask the law enforcement personnel to remove the person from the meeting and/or to cite the person as being in violation of Penal Code Section 403.

2. Motion to Enforce. If the presiding officer fails to enforce the rules of decorum set forth herein, any Council Member may move to require the presiding officer to do so, and an affirmative vote of a majority of the Council shall require the presiding officer to do so. If the presiding officer fails to carry out the wishes of the majority of the Council in this matter, the majority may designate another Council Member to act as presiding officer for the limited purpose of enforcing the rules of decorum established herein. 9 of 11
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3. Clearing the Room. Pursuant to Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of the individuals who are willfully interrupting the meeting, by a majority vote of the City Council, the meeting room may be ordered cleared and the meeting shall continue in session.

Representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session pursuant to the Government Code Section 54957.9. Nothing in this section shall prohibit the Council from readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.

4. Violation of the California Penal Code. Any person who, without authority of law, willfully disturbs or breaks up any meeting, is guilty of a misdemeanor and may be prosecuted under Penal Code Section 403 for disturbing a public meeting.

8. VOTING
A. Failure to Vote. Every Council Member present will cast a vote unless he/she disqualifies himself/herself by reason of conflict of interest.

1. In the event of a conflict of interest due to a financial interest in the decision, a councilmember must: (i) identify the financial interest that gives rise to the conflict in detail sufficient to be understood by the public (except that disclosure of the exact street address of a residence is not required); (ii) publicly state his or her recusal from the matter; and (iii) leave the room until after the disposition of the matter unless the matter appears on a consent calendar.

2. In addition to a conflict due to financial interest, there are other reasons to abstain, including the following: the Council Member does not wish his/her position to become known, he/she has no preference of position on the issue, has a common law conflict of interest, or is not in a position to vote in favor or against a matter due to absence.

3. For purposes of action of the Council, an abstention shall neither be counted for the majority nor for the minority and shall therefore have the effect as though no vote were cast in result of the vote when counted. The recorded and published vote, however, shall show the abstention.

B. Tie Vote. Tie votes shall be lost motions and may be reconsidered.

C. Changing Vote. A member may change his/her vote only if he/she makes a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up. A Council Member who publicly announces that he/she is abstaining from voting on a particular matter may not subsequently withdraw his/her abstention.
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9. COUNCIL MEETING TIME LIMITS
A. Establishing Meeting Time Limit. The City Council shall not consider any new agenda item after 11:00 p.m. at any meeting. No later than 10:45 p.m. the City Council shall determine by a vote thereof to continue the meeting until the remaining agenda items are resolved, or reschedule the remaining items to a date certain prior to, the next meeting, or continue the items until the next meeting.

B. Final Adjournment Hour. The City Council shall adjourn any meeting no later than 11:59 p.m. on the date of said meeting.

C. Waiver of Time Limit. The Council may waive these time limits by majority vote.

10. CITY COUNCIL RELATIONSHIP WITH CITY STAFF
A. Article III of the City Charter provides that the City of Seal Beach operates under the Council-Manager form of government; Article VI of the City Charter defines the duties of the City Manager. Section 406 of the City Charter says that neither the City Council nor any of its members shall interfere with the execution by the City Manager of his/her duties.

B. The Council is the City’s policy-making body and the City Manager administers the Council’s policies. The Council holds the City Manager responsible for the administration of the City departments. The overall internal administration by the City Manager is necessary in order to assure efficient and economic operations of the various departments pursuant to the Council’s direction. The practices of each department are subject to review and control by the City Manager.

C. Except for purposes of inquiry, the City Council and its members shall deal with the administrative service solely through the City Manager and shall not give orders to any subordinate of the City Manager, either publicly or privately.

D. Council Member Requests (revised 12/09/13)

1. All Council Member requests for written reports or research shall be addressed to the City Manager. The City Manager shall inform all Council Members that a Council Member has made such a request. Any Council Member may request a copy of any written material provided to the requesting Council Member.

2. If the City Manager determines that responding to a Council Member’s request for a report or research: (1) is outside the scope of the Council’s previously stated policies, goals, or objectives; and (2) would require more than 4 hours of staff time for a response, the City Manager may place the 11 of 11
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item on a future Council Agenda for further direction from the entire Council.

3. Council Members should contact the City Manager as early as possible if they desire to have any additional written material prior to a City Council meeting. If a Council Member has questions, needs clarification, or needs additional material, he or she shall advise the City Manager as early as possible before a City Council meeting so the staff can meet his or her needs.

4. Council Members may contact the City Attorney at any time and ask questions and make inquiries. However, individual Council Members may not direct the City Attorney to perform research or perform legal services without the City Council, as a body, first providing that direction at a City Council meeting.

E. City Council agenda reports should be provided to the City Council as early as possible before a meeting but no later than the Friday before that City Council meeting.

F. Staff reports shall give professional input on the issue, including areas of potential controversy and concern, shall try to present all sides of an issue, and shall recommend areas for discussion and decision by the City Council. Once a decision is made by the Council, it shall be fully supported, accepted and implemented by staff.

G. Any project requested by an individual Council Member must be authorized by the City Manager. If the City Manager deems the project to be outside the bounds of direction or policy from the Council given at a Council meeting, the Council Member making the request may bring the request to the full City Council. Staff responses to requests for written information from one Council Member shall be copied to all Council Members.

H. An exception to the above guidelines may be staff work required in support of a Council Member designated by the City Council to represent the City in an intergovernmental role (e.g., membership on Joint Powers Authority), or relative to a special assignment (e .g., a special task force)

11. ISSUANCE
Approved by City Council November 9, 2009 by Resolution No. 5919.

Modified by City Council:

July 11, 2011 by Resolution No. 6160;
December 9, 2013 by Resolution No. 6422;
July 28, 2014 by Resolution No. 6495

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CITY OF SEAL BEACH
Council Policy

SUBJECT COUNCIL RULES OF PROCEDURE

SECTION
100
INDEX NO.
03 CURRENT

REVISION
Res #6495
7411

REVISION
DATES
07/28/14
06/12/23

COUNCIL

APPROVAL
Res #5919
11/09/09
CITY

MANAGER
approval
N/A

2. PURPOSE AND INTENT
This policy establishes rules of decorum for Council/staff interaction and procedure for orderly conduct of City Council meetings, special meetings, and study sessions.

Due to the informal nature of workshops, study sessions and joint meetings, the presiding officer may deviate from these rules, provided all deviations comply with the Brown Act.

3. MEETING POLICY
These rules are designed to comply with the City Charter and applicable state law, including the Ralph M. Brown Act (Brown Act), and apply to all meetings of the City Council and Redevelopment Agency. Unless otherwise stated, reference to the City Council shall also include the Redevelopment Agency. When these rules refer to the Mayor and Council Members, the term shall also include Chair and Members of the Redevelopment Agency. Any act that the Mayor is authorized to perform 2 of 13
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may be performed by the Mayor Pro Tem in the Mayor’s absence, or by the Vice Chair of the Redevelopment Agency in the Chair’s absence.

City Council Meetings shall be conducted according to Article IV of the City Charter, provisions of the Government Code that pertain to holding meetings in public (Section 54950 - 54963; the Brown Act), and Robert’s Rules of Order, Newly Revised, if the Charter, the Brown Act, or these Rules do not address a subject.

4. ORDER OF AGENDA

A. Matters shall be heard in the order printed on the City Council agenda.

However, with Council approval, if several community members are present to speak on that specific agenda item or if the Council otherwise determines that it is in the public interest to change the order of the agenda, the Council may hear agenda items out of their prescribed order on the printed agenda. The appropriate time to rearrange the order of the agenda is while considering the approval of the agenda.

B. At the time the Council considers approval of the agenda, the Council may approve a request by the City Manager to change the agenda.

C. Consent Calendar. During consideration of approval of the agenda:

1. A Council Member may remove items listed on the Consent Calendar for individual consideration.

2. Upon request by the City Manager, City Attorney or member of the public, the presiding officer may remove items listed on the Consent Calendar for individual consideration.

D. Breach of Rule of Confidentiality. No person who attends a closed session may disclose any statements, discussions, documents, or votes made in a closed session unless the Council authorizes the disclosure. Violations can be addressed through injunctions, disciplinary action, and referral to the grand jury.

E. Closed session business shall be described on the public agenda.

6. CITY COUNCIL MEETING RULES OF ORDER
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A. Robert’s Rules of Order, Newly Revised, shall govern the proceedings of the Council in all instances not addressed by the City Charter, Brown Act, or these Council Rules of Conduct.

B. Rules of Debate.

1. Presiding officer may engage in discussion and Council votes.

The presiding officer (Mayor) may move, second, and debate from the chair, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a Council Member by reason for his/her acting as the presiding officer.

2. Getting the Floor -- Improper References shall be avoided. Every person desiring to speak shall address the presiding officer, and, upon recognition by the presiding officer, shall confine himself/herself to the question under debate, avoiding all personalities and indecorous language.

4. Motion to reconsider. Other than with respect to adoption of resolutions of final actions in quasi-judicial proceedings, a Council Member may move to reconsider action taken by the Council only on the date action was taken or at the next subsequent meeting. This motion must be made by one of the prevailing sides, but may be seconded by any member, and may be made at any time and have precedence over all other motion or while a member has the floor; it is debatable. Nothing in these rules prevents a Council Member from making or remaking the same motion or any other motion at a subsequent meeting of the Council.

6. Limitation of Debate. No Council Member shall be allowed to speak more than once upon a particular subject until each Council Member desiring to do so has spoken.

7. Each Council Member shall limit his/her comments to 15 minutes on each item on the agenda.
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7. RULES OF DECORUM
A. Remarks during Council meetings. No person shall make slanderous, libelous, personal, or profane remarks, disrupt the conduct of the meeting, or make threats against any person or the public order.

B. The presiding officer shall use his/her discretion to enforce these rules.

Council Members and staff shall be polite. Even under tense situations, all speakers shall refrain from the use of profanity, impolite or disrespectful remarks and offensive gestures, either towards a Council Member, staff, or the public.

C. Public remarks.

1. The City encourages the public to participate in every public meeting conducted by the City. Any member of the public may directly address the Council on any item of interest to the public, or any item on the agenda, during the portion of the agenda entitled, “Oral Communications.” In addition, any member of the public may provide testimony at any public hearing. Consistent with the City’s established policy, all comments shall be civil. Pursuant to the Brown Act, the Council cannot take action on or discuss any item not appearing on the posted agenda.

In order to effectively enforce the time limit, the Mayor Pro Tem shall monitor the time for each speaker and inform the Council when the time limit has been reached.

The presiding officer shall strictly enforce the time limit in order to ensure that all members of the public have an opportunity to speak and that the Council is able to complete the public’s business. Individual speakers may not use the allocation of other persons. Individual speakers may not speak twice on the same agenda item.

All remarks shall be addressed to the Council as a body, and not to any member thereof. No person other than the speaker may speak without the permission of and through the presiding officer.

3. Each person will be allowed to present information to the City Council. Any printed information is optional and shall be given to the City Clerk and shall consist of at least 15 copies for the City Council, City Staff, and public.

The person can present a PowerPoint presentation, during “Oral Communications”, if the presentation is provided to the City Clerk in advance, by noon on the Friday 6 of 13
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before a City Council meeting. Any presentation will not exceed the 5 minute time limit. (revised 07/11/11)

4. Speakers shall refrain from attacking the character of any person.

The presiding officer, subject to appeal to the Council, shall be the judge of whether speakers are impugning character. (See: Rules Of Decorum - Section 7 E.2.)

5. The presiding officer shall not recognize the same person to speak more than once on the same subject except at the discretion of the City Council unless that person is deemed to be able to give expert advice needed by the Council in their deliberations.

6. Spokesperson for Group of Persons. In order to expedite matters and to avoid repetitious presentations, any group of persons wishing to address the Council on the same subject matter is encouraged to choose a spokesperson to address the Council.

E. Members of the Audience.

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F. City Council Remarks.

2. Each individual Council Member shall respect
the interpersonal style and individual points of view of the other Council Members and shall respect each other’s right to disagree. All Council Members shall exhibit a high degree of decorum and courtesy during the City Council meetings, towards other Council Members, the public, and City staff.

Furthermore, the Council may provide a reference to staff or other resources for factual information, request that staff report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda.

6. There shall be no “grandstanding” on any issue. In this context, “grandstanding” means the misuse of the Council dais in a disrespectful and inappropriate manner to state a point of view in a negative manner. “Grandstanding” includes: personally attacking another Council Member, staff or 8 of 13
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member of the public, walking off the Council dais or leaving any meeting in anger or disgust; emphasizing a political point of view unrelated to the issue before the Council solely for the purpose of playing to the audience; using the dais for nonCity business; addressing the media for political purposes rather than addressing the Council as a body; or purposely misstating the facts of an issue for political purposes.

7. During deliberation on any issue, each Council Member has the right to express his/her opinions as to the issue and be a passionate advocate for a position or point of view. However, City policy is established by the majority and not by any individual Council Member. Council Members, who are in the majority, shall respect the right of the minority to express disagreement with the majority.

Once the decision is reached, Council Members who are in the minority on an issue shall respect the authority of the majority.

8. A Council Member shall retain all of his/her rights and privileges of the dais.

H. Employees. Members of the City staff and employees shall observe the same rules of order and decorum applicable to the City Council.

Members of the City staff may leave their seats during a meeting without first obtaining the permission of the presiding officer.

J. Violation of the Rules of Decorum. Upon violation of the rules of decorum, the established procedure to enforce the rules shall be as follows:

1. Warning. Any person making slanderous, libelous, personal, or profane remarks or who becomes boisterous during a City Council meeting shall be called to order by the presiding officer. The presiding officer shall first request that a person who is violating the rules cease such conduct. If, after receiving a 9 of 13
(100-03)
request from the presiding officer, the person persists in violating the rules, the presiding officer shall order a recess. Any representative of law enforcement who is present at the meeting when any violations occur shall be authorized to warn the person that his/her conduct is violating the rules and that he/she is requested to cease such conduct. If upon resumption of the meeting the violation persists, the presiding officer shall order another recess, whereupon the presiding officer shall have the authority to ask the law enforcement personnel to remove the person from the meeting and/or to cite the person as being in violation of Penal Code Section 403.

3. Clearing the Room. Pursuant to Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or groups of persons so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of the individuals who are willfully interrupting the meeting, by a majority vote of the City Council, the meeting room may be ordered cleared and the meeting shall continue in session.

8. VOTING
A. Failure to Vote. Every Council Member present will cast a vote unless he/she disqualifies himself/herself by reason of conflict of interest.

1. In the event of a conflict of interest due to a financial interest in the decision, a councilmember must: (i) identify the financial interest that gives rise to the conflict in detail sufficient to be understood by the public (except that 10 of 13
(100-03)
disclosure of the exact street address of a residence is not required); and, (ii) publicly state his or her recusal from the matter; and, (iii) leave the room until after the disposition of the matter unless the matter appears on a consent calendar.

B. Tie Vote. Tie votes shall be lost motions and may be reconsidered.

9. COUNCIL MEETING TIME LIMITS
A. Establishing Meeting Time Limit. The City Council shall not consider any new agenda item after 11:00 p.m. at any meeting. No later than 10:45 p.m. the City Council shall determine by a vote thereof to continue the meeting until the remaining agenda items are resolved or reschedule the remaining items to a date certain prior to, the next meeting, or continue the items until the next meeting.

B. Final Adjournment Hour. The City Council shall adjourn any meeting no later than 11:59 p.m. on the date of said meeting.

C. Waiver of Time Limit. The Council may waive these time limits by majority vote.

10. CITY COUNCIL RELATIONSHIP WITH CITY STAFF
A. Article III of the City Charter provides that the City of Seal Beach operates under the Council-Manager form of government; Article VI of the City Charter defines the duties of the City Manager. Section 406 of the City Charter 11 of 13
(100-03)
says that neither the City Council nor any of its members shall interfere with the execution by the City Manager of his/her duties.

B. The Council is the City’s policy-making body, and the City Manager administers the Council’s policies. The Council holds the City Manager responsible for the administration of the City departments. The overall internal administration by the City Manager is necessary in order to assure efficient and economic operations of the various departments pursuant to the Council’s direction.

The practices of each department are subject to review and control by the City Manager.

D. Council Member Requests (revised 12/09/13)

2. If the City Manager determines that responding to a Council Member’s request for a report or research: (1) is outside the scope of the Council’s previously stated policies, goals, or objectives; and (2) would require more than 4 hours of staff time for a response, the City Manager may place the item on a future Council Agenda for further direction from the entire Council.

E. City Council agenda reports should be provided to the City Council as early as possible before a meeting but no later than the Friday before that City Council meeting.
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F. Staff reports shall give professional input on the issue, including areas of potential controversy and concern, shall try to present all sides of an issue, and shall recommend areas for discussion and decision by the City Council. Once a decision is made by the Council, it shall be fully supported, accepted, and implemented by staff.

11. CITY COUNCIL NORMS AND CITY COUNCIL AND CITY MANAGER

COMMITMENTS
A. CITY COUNCIL NORMS

1. Maintain a citywide perspective, while being mindful of our districts.

2. Move from “I” to “We,” and from campaigning to governing.

3. Work together as a body, modeling teamwork and civility for our community.

4. Assume good intent.

5. Disagree agreeably and professionally.

6. Utilize long range plans to provide big picture context that is realistic and achievable.

7. Stay focused on the topic at hand. Ensure each member of Council has an opportunity to speak.

8. Demonstrate respect, consideration, and courtesy to all.

9. Share information and avoid surprises.
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10. Keep confidential things confidential, e.g., Closed Session meetings.

11. Respect the Council/Manager form of government and the roles of each party.

12. Communicate concerns about staff to the City Manager; do not criticize staff in public.

B. CITY COUNCIL AND CITY MANAGER COMMITMENTS

1. Agree to follow our agreed upon norms and protocols.

2. Agree to respect each other’s roles.

3. Each person shall contribute to the “care and feeding” of the partnership.

4. Respect the chain of command and use established processes.

11. 12. ISSUANCE
Approved by City Council November 09, 2009 by Resolution No. 5919.

Modified by City Council:

July 11, 2011 by Resolution No. 6160
December 9, 2013 by Resolution No. 6422
July 28, 2014 by Resolution No. 6495
June 12, 2023 by Resolution XXXX
Agenda Item B

AGENDA STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Gloria D. Harper, City Clerk
SUBJECT: Consideration of Mayor Moore’s Request to Establish an Ad Hoc Parking Committee to Review the City’s Parking
Management Program and Evaluate and Advise on a
Proposed Paid Parking Program for the Main Street Area
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council consider the request of Mayor Moore to establish an Ad Hoc Parking Committee and appoint two (2) Council Members and two (2) Police Department Staff Liaisons to review the City’s Parking Management Program and advise on a proposed paid parking program for the Main Street area.

BACKGROUND AND ANALYSIS:

At the request of Mayor Moore this item is being agenized to consider the establishment of an Ad Hoc Parking Committee to analyze the proposed paid parking program for the Main Street area.

At the May 22, 2023, City Council meeting, Julie Dixon, President and Founder of Dixon Resources Unlimited, provided a detailed update on the Parking Management Program for the City of Seal Beach. The Parking Management Program Update provided an analysis of the parking program. At this meeting, City Council provided direction to staff to begin Town Hall meetings and outreach efforts related to the parking program and to provide public education related to the concept of paid parking on Main Street.

Staff recommends that if an Ad Hoc committee is established, the Ad Hoc committee should include two (2) Council Members and two (2) Police Department Staff Liaisons to engage in focused discussion on the proposed paid parking program for the Main Street area.

Page 2 ends

ENVIRONMENTAL IMPACT:

This item does not have an environmental impact.

LEGAL ANALYSIS:

The City Attorney has reviewed and approved as to form.

FINANCIAL IMPACT:

There is no financial impact for this item.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

SUBMITTED BY: NOTED AND APPROVED:

Gloria D. Harper Jill R. Ingram
Gloria Harper, City Clerk Jill R. Ingram, City Manager
Agenda Item C

AGENDA STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Gloria D. Harper, City Clerk
SUBJECT: Approval of the May 22, 2023 City Council Minutes ________________________________________________________________ SUMMARY OF REQUEST:

That the City Council approve the minutes of the Regular City Council meeting held on May 22, 2023.

BACKGROUND AND ANALYSIS:

This section does not apply.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

No legal analysis is required for this item.

FINANCIAL IMPACT:

There is no financial impact for this item.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council approve the minutes of the Regular City Council meeting held on May 22, 2023.

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SUBMITTED BY: NOTED AND APPROVED:

Gloria D. Harper Jill R. Ingram
Gloria D. Harper, City Clerk Jill R. Ingram, City Manager Prepared by: Dana Engstrom, Deputy City Clerk
ATTACHMENTS:

A. Minutes – Regular Session, May 22, 2023
Seal Beach, California
May 22, 2023
The City Council met in regular session at 7:00 p.m. in the City Council Chamber.

Boy Scout Pack 667 lead the Pledge of Allegiance.

ROLL CALL

Present: Mayor Moore
Council Members: Kalmick, Landau, Steele, Sustarsic

Absent: None
City Staff: Nicholas Ghirelli, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Michael Henderson, Police Chief
Joe Bailey, Marine Safety Chief, Marine Safety Department Alexa Smittle, Director of Community Development
Barbara Arenado, Director of Finance/City Treasurer
Iris Lee, Public Works Director
Gloria D. Harper, City Clerk
Craig Covey, Division 1 Chief Orange County Fire Authority Mike Ezroj, Police Captain
Nicholas Nicholas, Police Captain
Julia Clasby, Police Lieutenant
Ben Jaipream, Police Corporal
Alayna Hoang, Finance Manager
Tracey Yonemura, Management Analyst
Jennifer Robles, Management Analyst
Lauren Barich, Management Analyst
David Spitz, Associate Engineer
Tim Kelsey, Recreation Manager
Alex Nishimura, Police Officer
Shaheen Shaheen, Police Officer
Kathryne Cho, Deputy Public Works Director/City Engineer James Sonderegger, Former City Manager’s Office Intern
Jeremy Jenks, Marine Safety Officer

APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND

ORDINANCES
Nine (9) supplemental items were received after the posting of the agenda and were distributed to the City Council and made available to the public.

Mayor Pro Tem Sustarsic moved, second by Council Member Steele, to approve the agenda.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

PRESENTATIONS / RECOGNITIONS
• Leisure World Centenarian Presentation – Recognizing and Honoring World War II Veteran Alfred Arrieta
• Introduction of New Full-Time Employees and Recognition of Former Intern James Sonderegger
• National Public Works Week – May 21 – May 27, 2023
• Parking Management Plan Update
o Mayor Moore asked for Council to consider delaying the town hall meetings for a year, however, there was no Council consensus to delay the town hall meetings.
• Statement of Investment Policy – City’s Financial Advisor (PFM)

PUBLIC COMMUNICATIONS
Mayor Moore opened oral communications. Speaker: Stephanie Wade, Kane Derm, and Kory DeLeon. Mayor Moore closed oral communications.

CITY ATTORNEY REPORT
City Attorney Ghirelli indicated he had no items to report.

CITY MANAGER REPORT
City Manager Ingram reported she attended the Be More Healthy Expo emphasizing how awesome it was that free health screenings were made available to the entire community and thanked Diana Bean and the Chamber of Commerce for a wonderful event.

Additionally, she reported that the Executive Team along with Council Members Landau and Steele attended an infrastructure tour that included a tour of the West End Pump Station, McGaugh Pool, Lampson Well, Beverly Manor Pump Station, and Pump Station #35 in Old Town.

City Manager Ingram thanked Director of Public Works Iris Lee for conducting a walkthrough tour of the Traffic Management Center with all five Council members. Lastly, she reported that the entire City participated in the County-wide Tsunami tabletop emergency exercise held on May 17, 2023. She acknowledged Emergency Services Coordinator, Sergeant Brian Gray for the incredible amount of work he does on behalf of the Seal Beach community to ensure that we are properly prepared for an emergency.

COUNCIL COMMENTS
Council Member Landau reported her attendance at the Seal Beach Chamber Breakfast, the infrastructure tour, the Traffic Management Center walk-through, Lions Club Rubber Duck Drop, and a Marine Safety horseshoe tournament with proceeds to benefit the Lifeguard Department. She invited the community to join her at the Submarine Memorial Site on Seal Beach Boulevard at 11am on Memorial Day to honor the brave men and women who have served our country. Additionally, she noted there will also be a Memorial Day tribute at Eisenhower Park at 1pm.

Mayor Pro Tem Sustarsic reported her attendance at the Tsunami Table-Top Exercise “Next Wave,” thanking the Police Department for coordinating the exercise and the Traffic Management Center tour thanking Director Iris Lee for conducting the tour. Additionally, she attended the Airport Land Use Committee meeting and the Be More Healthy Expo.

She wished the Public Works department a wonderful Public Works Week noting how much she appreciates them and also wished the City Clerk’s office a happy Municipal City Clerks Week the week prior, noting she wished she was able to attend one of the daily events taking place at the City Clerk’s office. Lastly, she thanked the Finance department for all their hard work in preparing the Budget that is before the Council for adoption tonight.

Council Member Kalmick reported that he attended an Elected Officials Summit coordinated by California Joint Powers Insurance Authority, and he and Council Member Steele were invited to attend a three (3) day water tour to the Colorado River to learn about where the City’s water comes from beginning at the Hoover Dam.

Council Member Steele further discussed the water tour he attended with Council Member Kalmick, noting he really enjoyed it. Additionally, he attended the Orange County Vector Control District meeting where they approved the adoption of their Budget, a Leisure World Women’s Auxiliary (VFW) meeting – an organization that raises money for Veteran causes, a Golden Rain Foundation Board meeting, the beginning of the Tsunami Table-Top Exercise, the Traffic Management Center tour, the City infrastructure tour, and the City Selection Committee meeting where he indicated he was selected to be a member of the Senior Citizen Advisory Commission. Lastly, he helped staff distribute iPads to Leisure World that were awarded to the City through a grant from the County of Orange.

Mayor Moore reported that he attended the Lions Club Rubber Duck Drop event where over 800 ducks were released to support the Lifeguards, attended the Traffic Management Center tour, and also the Be More Healthy Expo. Lastly, he helped staff with the distribution of iPads to Leisure World that were awarded to the City from the County through a grant.

COUNCIL ITEMS
There were no Council items.

CONSENT CALENDAR
Council Member Kalmick moved, second by Council Member Steele, to approve the recommended actions on the consent calendar.

A. Approval of the City Council Minutes - That the City Council approve the minutes of the Special Budget Workshops for the General Fund held on May 1, 2023, the Capital Improvement Projects held on May 2, 2023, and the minutes of the Closed Session and Regular City Council meetings held on May 8, 2023.

B. Demands on City Treasury (Fiscal Year 2023) May 22, 2023 - Ratification.

C. Monthly Investment Report – April 30, 2023 - Receive and file.

D. Second Reading and Adoption of Ordinance 1704 - That the City Council waive full reading, read by title only, and adopt Ordinance 1704 titled "An Ordinance of the City of Seal Beach adding Chapter 7.65 (Operation of Regulated Mobility Devices) to the Seal Beach Municipal Code to regulate the use of mobility devices in the City and finding the Ordinance to be exempt from review under the California Environmental Quality Act.” E. Adopting a Resolution Listing the Projects Funded by Senate Bill 1: Road Repair and Accountability Act and Authorizing Submittal of the Project List and Application for Road Maintenance Rehabilitation Account Funds to the California Transportation Commission - That the City Council adopt Resolution 7402: 1.

Approving the project list for improvements that are to be funded by Senate Bill 1; and, 2.

Authorizing the City Manager, or designee, to submit the project list and application for Road Maintenance and Rehabilitation Account funds to the California Transportation Commission.

F. Awarding and Authorizing Execution of a Professional Services Agreement with Interwest Consulting Group, Inc. for On-Call Reimbursable Permit Review and Plan Check Services - That the City Council adopt Resolution 7403: 1. Awarding a three-year Professional Services Agreement to Interwest Consulting Group, Inc. for Reimbursable Permit Review and Plan Check Services in a not-to-exceed amount of $80,000 per year and a total not-to exceed amount of $240,000 for the original term; and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager the option to extend the Agreement up to two (2) additional one-year terms after its original term for a not-to-exceed amount of $80,000 per additional term.

G. Renewal of Agreement for Prosecution Services with Orange County District Attorney (OCDA) - That the City Council adopt Resolution 7404 approving the renewal of an existing Agreement with Orange County District Attorney (OCDA) for prosecution of Seal Beach Municipal Code violations. This Agreement shall continue in full force and effect for a five-year period commencing July 1, 2023, terminating on June 30, 2028.

H. Approve the Fiscal Year 2022-23 Year-End Budget Amendment 23-11-01 - That the City Council adopt Resolution 7405 to approve Fiscal Year 2022-23 Budget Amendment BA 23-11-01 for various Special Fund amendments.

I. Fiscal Year 2023-24 Statement of Investment Policy and Delegation of Authority - That the City Council adopt Resolution 7406 approving the Fiscal Year 2023-24 Statement of Investment Policy and Delegation of Authority to the Director of Finance/Treasurer.

J. Training Partnership with Rancho Santiago Community College District (RSCCD) - That the City Council adopt Resolution 7407 approving a contract for a partnership in training Beach Lifeguards between the City of Seal Beach and Rancho Santiago Community College District (RSCCD).

AYES: Kalmick, Moore, Sustarsic, Landau, Steele
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

ITEMS REMOVED FROM THE CONSENT CALENDAR
There were no items removed from the consent calendar.

PUBLIC HEARING
K. Annual Military Equipment Report and First Reading of Ordinance 1705 Renewing Ordinance 1694 and Approving Seal Beach Police Department’s Updated Policy 706 - That the City Council take the following actions: 1. Receive and file the Seal Beach Police Department’s 2022 Annual Military Equipment Report; and, 2. Introduce, waive full reading and read by title only, Ordinance 1705, to renew Ordinance 1694 and to approve the updated Seal Beach Police Department’s Military Equipment Use Policy – Policy 706.

Police Lieutenant Julia Clasby provided a comprehensive background on the staff report and addressed questions from Council Members.

Mayor Moore opened the public hearing. Speakers: None. Mayor Moore closed the public hearing.

Council Member Steele moved, second by Council Member Landau to 1. Receive and file the Seal Beach Police Department’s 2022 Annual Military Equipment Report; and, 2.

Introduce, waive full reading and read by title only, Ordinance 1705, to renew Ordinance 1694 and to approve the updated Seal Beach Police Department’s Military Equipment Use Policy – Policy 706.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
L. Street Lighting Assessment District No. 1 - That the City Council adopt Resolution 7408 confirming the diagram, assessment, and levying assessments for the Seal Beach Street Lighting Assessment District No.1 (District) for Fiscal Year 2023-2024.

Director of Finance Arenado provided a comprehensive background on the staff report.

Mayor Moore opened the public hearing. Speakers: None. Mayor Moore closed the public hearing.

Council Member Landau moved, second by Mayor Pro Tem Sustarsic to adopt Resolution 7408 confirming the diagram, assessment, and levying assessments for the Seal Beach Street Lighting Assessment District No.1 (District) for Fiscal Year 2023-2024.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
M. Adopt the Fiscal Year 2023-24 Operating and Capital Improvement Budget, Set the Appropriations Limit for Fiscal Year 2023-24, and Authorize the Use of the Cost Recovery Schedule for Use in Fiscal Year 2023-24 - That the City Council hold a public hearing and then adopt Resolution 7409: 1. Adopting the Fiscal Year 2023-24 Operating and Capital Improvement Budget and authorizing actions in furtherance thereof; and, 2.

Setting the Appropriations Limit for Fiscal Year 2023-24; and, 3. Authorizing the use of the Cost Recovery Schedule in Fiscal Year 2023-24.

Director of Finance Barbara Arenado provided a comprehensive background on the staff report and addressed questions from Council Members.

Mayor Moore opened the public hearing. Speakers: None. Mayor Moore closed the public hearing.

Council Members provided feedback and thanked staff for their hard work in preparing the Budget.

Council Member Kalmick moved, second by Council Member Steele to adopt Resolution 7409: 1. Adopting the Fiscal Year 2023-24 Operating and Capital Improvement Budget and authorizing actions in furtherance thereof; and, 2. Setting the Appropriations Limit for Fiscal Year 2023-24; and, 3. Authorizing
the use of the Cost Recovery Schedule in Fiscal Year 2023-24.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

UNFINISHED/CONTINUED BUSINESS
There were no unfinished/continued business items.

NEW BUSINESS
N. Rescinding Level 2 Water Supply Shortage - That the City Council adopt Resolution 7410: 1. Rescinding Resolution 7139 declaring a Level 2 Water Supply Shortage; and, 2.

Reducing a Level 2 Water Supply Shortage to a Level 0 Water Supply Shortage.

Management Analyst Sean Sabo provided a comprehensive background on the staff report and addressed questions from Council Members.

Council Member Steele moved, second by Mayor Pro Tem Sustarsic to adopt Resolution 7410: 1. Rescinding Resolution 7139 declaring a Level 2 Water Supply Shortage; and, 2.

Reducing a Level 2 Water Supply Shortage to a Level 0 Water Supply Shortage.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

ADJOURNMENT
Mayor Moore adjourned the City Council at 9:56 p.m. to Monday, June 12, 2023, at 5:30 p.m. to meet in Closed Session if deemed necessary. __________________________
Gloria D. Harper, City Clerk
City of Seal Beach
Approved: ___________________________
Thomas Moore, Mayor
Attested: ____________________________
Gloria D. Harper, City Clerk

Agenda Item E

AGENDA STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Gloria D. Harper, City Clerk
SUBJECT: Second Reading and Adoption of Ordinance 1705
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council waive full reading, read by title only, and adopt Ordinance 1705 titled "An Ordinance of the City of Seal Beach City Council Renewing Ordinance 1694 and Approving the Seal Beach Police Department’s Updated Military Equipment Use Policy.”
BACKGROUND AND ANALYSIS:

At its meeting on May 22, 2023, the City Council approved the introduction of Ordinance 1705 of the City of Seal Beach City Council renewing Ordinance 1694 and approving the Seal Beach Police Department’s updated Military Equipment Use Policy. This item is to conduct a second reading and adopt Ordinance 1705 in compliance with State law and the City Charter requiring that ordinances be adopted at least five (5) days after introduction at a regular or adjourned regular meeting. Upon adoption and pursuant to City Charter Section 414, the Ordinance will be published within fifteen (15) days after adoption.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

This item has been reviewed as to form.

FINANCIAL IMPACT:

There is no financial impact for this item.

Page 2 ends

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

Gloria D. Harper Jill R. Ingram
Gloria D. Harper, City Clerk Jill R. Ingram, City Manager Prepared by: Dana Engstrom, Deputy City Clerk
ATTACHMENTS:

A. Ordinance 1705
ORDINANCE 1705

AN ORDINANCE OF THE SEAL BEACH CITY COUNCIL RENEWING
ORDINANCE 1694 AND APPROVING THE SEAL BEACH POLICE
DEPARTMENT’S UPDATED MILITARY EQUIPMENT USE POLICY

THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES ORDAIN AS FOLLOWS:

SECTION 1. Findings. On May 22, 2023, the City Council considered the adoption of this Ordinance at a public meeting, and on the basis of the record thereof finds the following facts to be true:

A. On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 (“AB 481”), relating to the use of military equipment by law enforcement agencies.

B. AB 481, codified at California Government Code sections 7070 through 7075, requires law enforcement agencies to obtain approval of the applicable governing body, by an ordinance adopting a military equipment use policy, at a regular meeting held pursuant to open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of “military equipment,” as defined by Government Code section 7070(c).

C. Government Code section 7071(a) requires that in seeking the approval of the governing body, a law enforcement agency shall submit a proposed military equipment use policy to the governing body and make those documents available on the law enforcement agency’s internet website at least 30 days prior to any public meeting concerning the military equipment at issue.

D. Government Code section 7071(d) requires the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified findings.

E. On April 25, 2022, City Council adopted its military equipment use ordinance, Ordinance No. 1694, approving the Seal Beach Police Department’s Military Equipment Use Policy – Policy 706 and Military Equipment Use Inventory.

F. The Seal Beach Police Department currently possesses equipment that qualifies under the definition of “military equipment” in Government Code section 7070(c), and wishes to continue to use such equipment in a responsible manner to ensure the safety of the community and its residents.

G. In accordance with Government Code Section 7071(e)(1), a law enforcement agency seeking to continue the use of any military equipment must annually commence the governing body renewal process for the military equipment use ordinance adopted by the governing body.

H. In accordance with Government Code Section 7072(a), the Seal Beach Police Department submitted an annual report for each type of military equipment approved and has posted a copy of the annual report on the Seal Beach Police Department’s website.

I. The Seal Beach Police Department seeks to add different types and modify existing quantities of military equipment as identified in the Seal Beach Police Department’s Policy 706 and Military Equipment Use Inventory, for the purpose of protecting the safety of officers, residents and visitors in the City of Seal Beach.

J. This ordinance was introduced to the City Council at the public meeting held on May 22, 2023, at which time the public had the opportunity to comment on this ordinance and the renewal of the military equipment use ordinance, military equipment use policy, and military equipment use inventory list.

K. The Seal Beach Police Department Policy 706 complies with the requirements of California Government Code section 7070, subdivision (d).

SECTION 2. Determinations
Based on the findings above, in addition to information provided to the City Council at the public meeting and in the Staff Report, the City Council determines as follows:

1. The military equipment identified in Seal Beach Police Department Policy 706 is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.

2. Seal Beach Police Department Policy 706 will safeguard the public’s welfare, safety, civil rights, and civil liberties.

3. The military equipment identified in Seal Beach Police Department Policy 706 is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

4. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

5. Pursuant to Government Code Section 7071, the City Council hereby renews its military equipment use ordinance, Ordinance No. 1694, and approves and adopts the updated military equipment use policy, Seal Beach Policy Department Policy 706, as set forth in the attached Exhibit A and incorporated by this reference.

SECTION 3. Severability.

If any sentence, clause, or phrase of this Ordinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining provisions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each sentence, clause or phrase thereof irrespective of the fact that any one or more sentences, clauses or phrases be declared unconstitutional or otherwise invalid.

SECTION 4. Effective Date.

This Ordinance shall take effect and be in full force thirty (30) days after its passage.

SECTION 5. Certification
The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the manner prescribed by law.

INTRODUCED at a regular meeting of the City Council of the City of Seal Beach held on May 22, 2023.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 12th day of June, 2023 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Thomas Moore, Mayor
ATTEST:

Gloria D. Harper, City Clerk
APPROVED AS TO FORM:
___________________________
Nicholas Ghirelli, City Attorney
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing Ordinance 1705 was introduced for first reading at a regular meeting held on the 22nd day of May, 2023, and was passed, approved, and adopted by the City Council at a regular meeting held on the 12th day of June, 2023, and do hereby further certify that the Ordinance has been published pursuant to the Seal Beach Charter and Resolution Number 2836.

Gloria D. Harper, City Clerk
Agenda Item F

AGENDA STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Alexa Smittle, Community Development Director
SUBJECT: Professional Services Agreement with Transtech Engineers, Inc.
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7412:

1. Approving the Professional Services Agreement with Transtech Engineers, Inc. for $420,000 in Building Division staffing services and 65 percent of designated plan check fees for building plan check services; and,

2. Authorizing the City Manager to execute the Agreement.

BACKGROUND AND ANALYSIS:

Transtech Engineers, Inc. (Transtech) has served within the Building Division in a variety of roles since 2017. Currently, the company provides Building Official, Building Inspector, Permit Technician, and building plan check services, which constitutes all core Building Division services. The staff they provide to the City is extremely professional, and the service level has been excellent particularly through the challenges of the last few years. The depth of their team provides stability and assurances that Seal Beach will have a trained and staffed Building Permit Counter, daily inspections, and several points of contact in emergencies that require a Building Official.

Based on review of the Community Development Department as a whole and the work plan for the year, staff recommends engaging Transtech for Building Division services for the 2023-2024 Fiscal Year. The proposed Professional Services Agreement allows for the continuation of service through June 30, 2024, and authorizes $420,000 to cover staffing costs, as well as 65 percent of plan check review fees for plan check services, which is consistent with the current contract.

Page 2 ends

ENVIRONMENTAL IMPACT:

This item is not subject to the California Environmental Quality Act (“CEQA”) under Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that approval of this amendment to the Professional Services Agreement with Transtech Engineers, Inc. will not have a significant effect on the environment.

LEGAL ANALYSIS:

The City Attorney has reviewed and approved as to form.

FINANCIAL IMPACT:

The Professional Services Agreement will approve an expenditure of up to $420,000 from Account 101-300-0031-51280 for staffing services. This amount represents a cost savings of about 10 percent compared to employee costs to staff the Division. In addition, the City will pay 65 percent of designated plan check fees for building plan check services. These costs were included in the adopted Fiscal Year 2023-24 Budget.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7412:

1. Approving the Professional Services Agreement with Transtech Engineers, Inc. for $420,000 in staffing services and 65 percent of designated plan check fees for building plan check services; and,

2. Authorizing the City Manager to execute the Agreement.

SUBMITTED BY: NOTED AND APPROVED:

Alexa Smittle Jill R. Ingram
Alexa Smittle, Community
Development Director
Jill R. Ingram, City Manager
ATTACHMENTS:

A. Resolution 7412
B. Professional Services Agreement with Transtech Engineers, Inc.

RESOLUTION 7412

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH TRANSTECH
ENGINEERS, INC.

WHEREAS, the City of Seal Beach (City) has relied upon professional service firms for technical expertise for certain City operations as well as temporary staff assistance during periods of extraordinary work or during periods when permanent staff positions are vacant; and
WHEREAS, the City previously entered into an agreement with Transtech Engineers Inc. (Consultant) to provide Building Division professional services, including Building Official, Plan Checker, Building Inspector, Permit Technician, and other technical and staffing services for the Community Development Department as needed, and, WHEREAS, Consultant has proven to be a reliable, dependable, and competitively priced company who has provided staff competent and capable of serving temporary planning staffing needs of the City; and,
WHEREAS, pursuant to the Seal Beach City Charter, Seal Beach Municipal Code Chapter 3.20 establishes a central purchasing system including procedures for competitive bidding and exemptions from competitive bidding; and WHEREAS, Seal Beach Municipal Code Section 3.20.025(C) provides for an exemption from competitive bidding requirements for purchases of professional services, including without limitation, architectural services; bond services; election services; engineering services; insurance services; legal services; public relations services; real estate services; and solid waste disposal services; and
WHEREAS, City and Consultant wish to enter into this Agreement for Consultant for Building Division staffing services in an amount not to exceed $420,000, and for Plan Check Services to authorize payment of not more than 65 percent of plan review fees collected per the City’s fee schedule, as provided herein.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE:

Section 1. The City Council hereby approves the Professional Services Agreement dated June 12, 2023 with Transtech Engineers, Inc. as set forth in Exhibit “A”, attached hereto and incorporated herein by this reference as through set forth in full, for on-going Building Division professional services related to (i) duties conducted by a Building Official, Building Inspector, and Permit Technician, in an amount not to exceed $420,000 and (ii) for Plan Check Services the City shall pay not more than 65 percent of plan check review fees collected per the City’s fee schedule to cover services related to building plan check for the period of one year, commencing July 1, 2023 and ending June 30, 2024.

Section 2. The Council hereby directs the City Manager to execute the Agreement on behalf of the City.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 12th day of June, 2023 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Thomas Moore, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7412 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 12th day of June, 2023.

Gloria D. Harper, City Clerk

PROFESSIONAL SERVICES AGREEMENT
for
Building Division Services
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
Transtech Engineers, Inc.
13367 Benson Avenue
Chino, CA 91710
N]^h Jgd[Zhh^dcVa MZgk^XZ ;\gZZbZci (qi]Z ;\gZZbZcir) ^h bVYZ Vh d[ June 12, 2023 (the q?[[ZXi^kZ >ViZr)* Wn VcY WZilZZc Transtech Engineers, Inc. (q=dchjaiVcir)* a California corporation, VcY i]Z =^in d[ MZVa <ZVX] (q=^inr)* V =Va^[dgc^V X]VgiZg X^in* (XdaaZXi^kZan* qi]Z JVgi^Zhr),

RECITALS
A.

City desires certain professional building and safety services.

Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3.20.025(C), City desires to retain Consultant as an independent contractor to provide services in the manner set forth herein and more fully described in Section 1.0.

C. Consultant represents that the principal members of its firm are qualified building and safety professionals and are fully qualified to perform the services contemplated by this Agreement by virtue of the experience, training, education, and expertise of its principals and employees.

D. City desires to retain Consultant as an independent contractor and Consultant desires to serve City to perform those services in accordance with the terms and conditions of this Agreement.

NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows.

AGREEMENT

1.0 Scope of Services

1.1. Consultant shall provide those services (collectively qMZgk^XZhr) hZi forth in the Scope of Services attached hereto as Exhibit A and incorporated herein by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control.

1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law.

1.4. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing all Services. The City relies upon the skill of Consultant, and =dchjaiVcish hiV[[* ^[ Vcn* id Yd VcY eZg[dgb i]Z MZgkices in a skillful, competent, VcY egd[Zhh^dcVa bVccZg* VcY =dchjaiVci VcY =dchjaiVcish hiV[[* h]Vaa eZg[dgb i]Z Services in such manner. Consultant shall, at all times, meet or exceed any and all applicable professional standards of care. The acceptance o[ =dchjaiVcish ldg` 2 of 19
by the City shall not operate as a release of Consultant from such standard of care and workmanship.

1.5. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization.

2.0 Term

2.1. The term of this Agreement shall commence on July 1, 2023 and shall remain in full force and effect until June 30, 2024, unless sooner terminated as provided in Section 5.0 of this Agreement.

3.0 4VUZ\S[JU[`Z 4VTWNUZJ[RVU

3.1. City will pay Consultant for Services performed in accordance with the hourly rates shown in the fee schedule set forth in the Scope of Services Exhibit A and the Standard Hourly Rates set forth on Exhibit B, but in no event will the City pay more than the following during the term of this Agreement: (i) for Building Division personnel services, including Building Official/Plan Checker, Building Inspector, and Permit Technician, the City shall not pay more than a total sum of $420,000 (four hundred and twenty thousand dollars) during the term of this Agreement; and (ii) for Plan Check Services, the City shall not pay more than 65% d[ i]Z eaVc gZk^Zl [ZZh XdaaZXiZY eZg i]Z =^insh [ZZ hX]ZYjaZ, Cc i]Z ZkZci d[ Vcn conflict or inconsistency between Exhibit A and/or Exhibit B, on the one hand, and this section, on the other hand, the terms of this section shall prevail.

3.2. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council.

Payment for additional work in excess of this amount requires prior City Council authorization. Any additional work authorized by the City Manager pursuant to this Section will be compensated in accordance with the fee schedule set forth in Exhibit B.

4.0 Method of Payment

4.1. Consultant shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the Services performed for 3 of 19
each day in the period. City will pay Consultant within 30 days of receiving =dchjaiVcish ^ckd^XZ, City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant.

4.2. Upon 24-]djg cdi^XZ [gdb =^in* =dchjaiVci h]Vaa Vaadl =^in dg =^insh V\Zcih dg gZegZhZciVi^kZh id ^cheZXi Vi =dchjaiVcish d[[^XZh Yjg^c\ gZVhdcVWaZ business hours all records, invoices, time cards, cost control sheets and other records maintained by ConsuliVci ^c XdccZXi^dc l^i] i]^h ;\gZZbZci, =^insh g^\]ih under this Section 4.2 shall survive for three (3) years following the termination of this Agreement.

5.0 Termination

5.1. This Agreement may be terminated by City, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination.

5.2. This Agreement may be terminated by City upon 1. YVnhs cdi^XZ id Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy.

6.0 Party Representatives

6.1. N]Z =^in GVcV\Zg ^h i]Z =^insh gZegZhZciVi^kZ [dg ejgedhZh d[ i]^h Agreement.

6.2. Ayla Jefferson is the Consultant's primary representative for purposes of this Agreement. Ayla Jefferson shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. Consultant may not change its representative without the prior written approval of City, which approval shall not be unreasonably withheld.

7.0 Notices

7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of Seal Beach
211-8th Street
Seal Beach, California 90740
Attn: City Manager
4 of 19
To Consultant: Transtech Engineers, Inc.
13367 Benson Avenue
Chino, CA 91710
Attn: Ayla Jefferson

7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

8.0 Permits and Licenses
Consultant VcY Vaa d[ =dchjaiVcish ZbeadnZZh VcY di]Zg eZghdccZa shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of the Services under this Agreement, including a business license as required by the Seal Beach Municipal Code.

9.0 Independent Contractor

9.1. Consultant is an independent contractor and not an employee of the City. All work or other Services provided pursuant to this Agreement shall be performed by Consultant or Wn =dchjaiVcish ZbeadnZZh dg di]Zg personnel under =dchjaiVcish supervision. Consultant will determine the means, methods, and details Wn l]^X] =dchjaiVcish employees and other personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.

9.2. All d[ =dchjaiVcish ZbeadnZZh VcY di]Zg personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant and ConsuaiVcish eZghdccZa h]Vaa not supervise any of =^insh employees9 VcY =^insh ZbeadnZZh h]Vaa cdi supervise =dchjaiVcish personnel. =dchjaiVcish eZghdccZa h]Vaa cdi lZVg dg Y^heaVn Vcn =^in jc^[dgb* badge, identification number, or other information identifying such individual as an employee of City9 VcY =dchjaiVcish eZghdccZa h]Vaa cdi jhZ Vcn =^in Z-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense hjX] kZ]^XaZh* Zfj^ebZci VcY hjeea^Zh Vh =dchjaiVcish eZghdccZa gZfj^gZ id perform any of the Services required by this Agreement. Consultant shall perform all Services off of =^in egZb^hZh Vi adXVi^dch d[ =dchjaiVcish X]d^XZ* ZmXZei (1) as otherwise required for the performance of Services on City real property, vehicles or equipment; (2) as otherwise may from time to time be necessary in order for =dchjaiVcish eZghdccZa id gZXZ^kZ egd_ZXih [gdb =^in* gZk^Zl eaVch dc [^aZ Vi =^in* pick up or deliver Vcn ldg` egdYjXi gZaViZY id =dchjaiVcish eZg[dgbVcXZ d[ any Services under this Agreement, or (3) as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a 5 of 19
computer available to Consultant from time to time for Consultantsh eZghdccZa to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.

9.3. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due id =dchjaiVcish personnel in connection with their performance of any Services under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (qJ?LMr) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

9.4. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to =dchjaiVcish eZghdccZa egVXi^XZh. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section

9.0. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement Vcn Vbdjci YjZ id =^in [gdb =dchjaiVci Vh V gZhjai d[ =dchjaiVcish [V^ajgZ id promptly pay to City any reimbursement or indemnification arising under this Section. N]^h Yjin d[ ^cYZbc^[^XVi^dc ^h ^c VYY^i^dc id =dchjaiVcish Yjin id Yefend, indemnify and hold harmless as set forth in any other provision of this Agreement. =dchjaiVcish ^cYZbc^[^XVi^dch VcY dWa^\Vi^dch jcYZg i]^h MZXi^dc shall survive the expiration or termination of this Agreement.

10.0 PERS Compliance and Indemnification

10.1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure Xdbea^VcXZ l^i] i]Z JjWa^X ?beadnZZhs LZi^gZbZci FVl (qJ?LFr), commencing at Government Code § 20000, as amended by the JjWa^X ?beadnZZhs JZcsion RZ[dgb ;Xi d[ 0./1 (qJ?JL;r)*, VcY the regulations of PERS. Without limitation to 6 of 19
the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the PERL, PEPRA or any other applicable retirement laws and regulations.

10.2. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to =dchjaiVcish k^daVi^dc d[ Vny provisions of this Section 10.0. This duty of ^cYZbc^[^XVi^dc ^h ^c VYY^i^dc id =dchjaiVcish Yjin id YZ[ZcY* ^cYZbc^[n VcY ]daY harmless as set forth in any other provision of this Agreement. =dchjaiVcish indemnification and obligations under this Section shall survive the expiration or termination of this Agreement.
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11.1. Consultant covenants that all data, reports, documents, surveys, studies, drawings, plans, maps, models, photographs, images, video files, media, discussion, or other information (XdaaZXi^kZan q>ViV & >dXjbZcihr) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be Xdch^YZgZY qkdajciVgn*r erovided Consultant gives City notice of such court order or subpoena.

11.2. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by =dchjaiVci, BdlZkZg* =^insh g^\]i id gZk^Zl Vcn hjX] gZhedchZ YdZh cdi ^bean dg mean the right by City to control, direct or rewrite the response. 7 of 19

11.3. =dchjaiVcish XdkZcVcis under this Section shall survive the termination or expiration of this Agreement.
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12.1. All Data & Documents shall be and remain the property of City without restriction or limitation upon its use, duplication or dissemination by City.

All Data & Documents h]Vaa WZ Xdch^YZgZY qldg`h bVYZ [dg ]^gZ*r VcY Vaa Data & Documents and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City. Consultant shall not obtain or attempt to obtain copyright protection as to any Data & Documents.

12.2. Consultant hereby assigns to City all ownership and any and all intellectual property rights to the Data & Documents that are not otherwise vested in City pursuant to the paragraph directly above this one.

12.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of all Written Products produced under this Agreement, and that City has full legal title to and the right to reproduce the Data & Documents. Consultant shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless [gdb Vcn adhh* XaV^b dg a^VW^a^in ^c Vcn lVn gZaViZY id V XaV^b i]Vi =^insh jhZ d[ Vcn of the Data & Documents is violating federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the Services and Data & Documents produced under this Agreement. In the event the use of any of the Written Products or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (1) secure for City the right to continue using the Data & Documents and other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (2) modify the Data & Documents and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. These covenants shall survive the expiration and/or termination of this Agreement.

12.4. Upon expiration or termination of the Agreement, Consultant shall deliver to City all Data & Documents and other deliverables related to any Services 8 of 19
performed pursuant to this Agreement without additional cost or expense to City.

If Consultant prepares a document on a computer, Consultant shall provide City with said document both in a printed format and in an electronic format that is acceptable to City.
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No portion of this Agreement shall be subcontracted without the prior written approval of the City. Consultant is fully responsible to City for the performance of any and all subcontractors.
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Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without =^insh eg^dg lg^iiZc XdchZci, Any purported assignment or delegation in violation of this Section shall be void and without effect, and shall entitle City to terminate this Agreement. As used in this MZXi^dc* qassignmentr VcY qYZaZ\Vi^dcr bZVch Vcn hVaZ* \^[i* eaZY\Z* hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

15.0 Inspection and Audit of Records
Consultant shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, invoices, time cards, cost control sheets, costs, expenses, receipts and other records with respect to this Agreement. Consultant shall maintain adequate records on the Services provided in sufficient detail to permit an evaluation of all Services in connection therewith. All such records shall be clearly identified and readily accessible. At all times during regular business hours, Consultant shall provide City with free access to such records, and the right to examine and audit the same and to make copies and transcripts as City deems necessary, and shall allow inspection of all program data, information, documents, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Consultant shall retain all financial and program service records and all other records related to the Services and performance of this Agreement for at least three (3) years after expiration, termination or final payment under i]^h ;\gZZbZci* l]^X]ZkZg dXXjgh aViZg, =^insh g^\]ih jcYZg i]^h MZXi^dc /5.0 shall survive for three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later.

16.0 Safety Requirements
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All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA and other applicable state and federal laws. City may issue restraint or cease and desist orders to Consultant when unsafe or harmful acts are observed or reported relative to the performance of the Services. Consultant shall maintain the work sites free of hazards to persons and property resulting from its operations. Consultant shall immediately report to the City any hazardous condition noted by Contractor.

17.0 Insurance

17.1. General Requirements. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section.

17.2. Minimum Scope and Limits of Insurance. Consultant shall, at its sole cost and expense, procure, maintain and keep in full force and effect for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement, as follows:

17.2.1. Commercial General Liability Insurance: Consultant shall maintain limits no less than $2,000,000 per occurrence for bodily injury, personal injury and property damage; and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit: Coverage shall be at least as broad as the latest version of Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds;

17.2.2. Automobile Liability Insurance: Consultant shall maintain limits no less than $1,000,000 per accident for bodily injury and property damage.

Coverage shall be at least as broad as Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto).

17.2.3. Qdg`Zghs =dbeZchVi^dc Insurance in the amount required by law; and ?beadnZgsh F^VW^a^in8 $/*...*... eZg VXX^YZci VcY ^c i]Z V\\gZ\ViZ [dg bodily injury or disease.

17.2.4. Professional Liability (or Errors and Omissions) Liability within minimum limits of $1,000,000 per claim/aggregate. If V qXaV^bh bVYZr eda^Xn is provided, then the policy shall be endorsed to provide an extended reporting period of not less than three years.
10 of 19

17.3. Acceptability of Insurers. The Insurance policies required under this Section shall be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.

17.4. Additional Insured.

17.4.1. For general liability insurance, City, its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents acting as independent contractors in the role of City officials shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work.

17.4.2. For automobile liability, City, its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials, shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible.

17.4.3. These additional insured provisions shall also apply to any excess/umbrella liability policies.

17.5. Cancellations or Modifications to Coverage. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its elected and appointed officials, officers, employees, agents, designated volunteers, and those City agents serving as independent contractors in the role of City officials;

17.6. Primary and Non-Contributing. Coverage shall be primary insurance as respects the City, its elected officials, officers, employees, agents, designated volunteers designated volunteers and agents serving as independent contractors in the role of City officials, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self-insurance maintained by the City, its elected officials, officers, employees, agents. designated volunteers designated volunteers and agents serving as independent contractors in the role of City officials, shall be excess of the Consultant's insurance and shall not be called upon to contribute with it;
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17.7. Separation of Insureds. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials.

17.8. Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions shall be declared to and approved by City. Consultant guarantees that, at the option of City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

17.9. Waiver of Subrogation. Each insurance policy required by this ;\gZZbZci h]Vaa ZmegZhhan lV^kZ i]Z ^chjgZgsh g^\]i d[ hjWgd\Vi^dc V\V^chi =^in VcY its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials. Consultant hereby waives all rights of subrogation against City.

17.10. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the iZgb d[ i]^h ;\gZZbZci* dg ^c i]Z ZkZci Vcn d[ =dchjaiVcish eda^X^Zh Yd cdi Xdbean with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has nd Yjin id* iV`Z dji i]Z cZXZhhVgn ^chjgVcXZ VcY eVn* Vi =dchjaiVcish expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

17.11. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City with original certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section on forms satisfactory to and approved by City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City if requested. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with =^insh L^h` GVcV\Zg, All certificates and endorsements shall be received and approved by the City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time. Consultant shall also provide proof to City that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages. 12 of 19

17.12. Indemnity Requirements Not Limiting. Procurement of insurance by =dchjaiVci h]Vaa cdi WZ XdchigjZY Vh V a^b^iVi^dc d[ =dchjaiVcish a^VW^a^in dg Vh [jaa eZg[dgbVcXZ d[ =dchjaiVcish Yjin io indemnify City under Section 18.0.

17.13. Broader Coverage/Higher Limits. If Consultant maintains broader coverage and/or higher limits than the minimums required above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

17.14. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section. (/&'

18.1. Indemnities.

18.1.1. To the fullest extent permitted by law, Consultant shall, at its ;ULMTUQNQKI[QVU$!9VSL!9IYTSMZZ$!IUL!5\[_![V!5MNMUL
sole cost and expense, protect, defend, hold harmless and indemnify City and its elected and appointed officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent XdcigVXidgh ^c i]Z gdaZ d[ =^in d[[^X^Vah (XdaaZXi^kZan qCcYZbc^iZZhr in this Section

18.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, bid protests, stop notices, liens and losses of any nature whatsoever, including but not limited to fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all cdchZfjZci^Va YVbV\Zh (XdaaZXi^kZan qLiabilitiesr)* in law or equity, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including i]Z CcYZbc^iZZhs VXi^kZ dg eVhh^kZ cZ\a^\ence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities l^i] XdjchZa d[ i]Z CcYZbc^iZZhs X]d^XZ* VcY h]Vaa eVn Vaa Xdhih VcY ZmeZchZh* ^cXajY^c\ Vaa ViidgcZnhs [ZZh VcY ZmeZgihs Xdhih VXijVaan ^cXjggZY ^c connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.

18.1.2. Consultant shall indemnify and hold harmless City in accordance with Sections 9.0 and 10.0.
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18.2. Subcontractor Indemnification. Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 18.0 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed id Vg^hZ dji d[* eZgiV^c id* dg gZaViZ id i]Z VXih dg db^hh^dch d[ =dchjaiVcish subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any ent^in dg ^cY^k^YjVa i]Vi =dchjaiVcish hjWXdcigVXidg h]Vaa WZVg i]Z aZ\Va a^VW^a^in i]ZgZd[) ^c i]Z eZg[dgbVcXZ d[ i]^h ;\gZZbZci* ^cXajY^c\ i]Z CcYZbc^iZZhs VXi^kZ dg passive negligence, except for Claims or Damages arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

18.3. Qdg`Zghs =dbeZchVi^dc ;Xih Not Limiting, =dchjaiVcish indemnification obligations under this Section, or any other provision of this ;\gZZbZci* h]Vaa cdi WZ a^b^iZY Wn i]Z egdk^h^dch d[ Vcn ldg`Zghs Xdmpensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its elected and appointed officers, officials, agents, employees, designated volunteers and those City agents serving as independent contractors in the role of City officials.

18.4. Insurance Requirements Not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities and obligations in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Claims or Liabilities asserted against City or any of the other Indemnitees.

18.5. Survival of Terms. =dchjaiVcish indemnifications and obligations under this Section 18.0 shall survive the expiration or termination of this Agreement.
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Consultant affirmatively represents that it is an equal opportunity employer. In the performance of this Agreement, Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, gender, sexual orientation, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, or any other basis prohibited by law. Consultant will take affirmative action to ensure that 14 of 19
subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation, or any other basis prohibited by law. )'&' =IJVY!4MY[QNQKI[QVU
By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be ^chjgZY V\V^chi a^VW^a^in [dg Qdg`Zghs =dbeZchVi^dc dg id jcYZgiV`Z hZa[-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. )(&' AYM]IQSQUO!GIOM!IUL!AI_YVSS!CMKVYLZ
To the extent that this Agreement calls for services that, in whole or in part, Xdchi^ijiZ qejWa^X ldg`hr Vh YZ[^cZY ^c i]Z =Va^[dgc^V FVWdg =dYZ* =dchjaiVci shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B, attached hereto and incorporated by reference herein.
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This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.
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The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. )+&' 8V]MYUQUO!=I^!IUL!FMU\M
This Agreement shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Seal Beach. ),&' ?V!EPQYL!AIY[_!3MUMNQKQIYQMZ
This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity shall be 15 of 19
deemed to have any rights hereunder against either party by virtue of this Agreement.
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No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.
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27.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services.

Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

27.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

27.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if 16 of 19
such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this Section.

28.0 Final Payment Acceptance Constitutes Release
The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for XdbeZchVi^dc id =dchjaiVci [dg Vcni]^c\ YdcZ* [jgc^h]ZY dg gZaVi^c\ id =dchjaiVcish ldg` dg hZgk^XZh, ;XXZeiVcXZ d[ eVnbZci h]Vaa WZ Vcn cZ\di^Vi^dc d[ =^insh X]ZX` or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

29.0 Corrections
In addition to the indemnification obligations set forth above, Consultant shall XdggZXi* Vi ^ih ZmeZchZ* Vaa Zggdgh ^c i]Z ldg` l]^X] bVn WZ Y^hXadhZY Yjg^c\ =^insh gZk^Zl d[ =dchjaiVcish gZedgi dg plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

30.0 Non-Appropriation of Funds
Payments to be made to Consultant by City for any Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for eVnbZci d[ =dchjaiVcish Services beyond the current fiscal year, this Agreement h]Vaa XdkZg eVnbZci [dg =dchjaiVcish Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

31.0 Mutual Cooperation

31.1. =^insh Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for =dchjaiVcish egdeZg eZg[dgbVcXZ d[ i]Z MZgk^XZh gZfj^gZY jcYZg i]^h ;\gZZbZci, 17 of 19

31.2. =dchjaiVcish =ddeZgVi^dc. In the event any claim or action is brought V\V^chi =^in gZaVi^c\ id =dchjaiVcish eZg[dgbVcXZ d[ MZgk^XZh gZcYZgZY jcYZg i]^h Agreement, Consultant shall render any reasonable assistance that City requires.

32.0 Time of the Essence
Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

33.0 Attorneys' Fees
If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party Vaa d[ ^ih ViidgcZnhs [ZZh VcY di]Zg Xdhih ^cXjggZY ^c XdccZXi^dc therewith.

34.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

35.0 Corporate Authority
The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement.
18 of 19

EXHIBIT A
Scope of Services
May 17, 2023
Alexa Smittle
Director of Community Development
City of Seal Beach
211 Eighth Street,
Seal Beach, CA 90740
Ms. Smittle,
We are pleased to give this contract renewal proposal for the fiscal year 23-24 to provide Building and Safety Staff Services and Plan Review Services.

Transtech is serving the City Building Division since July 2016. Per the current contract Plan review services are provided at 65% of the plan review fees collected per the City fee schedule and staff services are provided per the attached special hourly rates as per the attached Exhibit A. Any additional services requested by the City may be provided per the Standard Hourly Rates as per the attached Exhibit B.

It is our understanding that during the 23-24 fiscal year, 1 full time permit technician, 1 full time building inspector and as needed Building Official, as needed Building supervisor, as needed additional permit technician and as needed additional building inspector will be provided based on the workload increases. The cost estimate for staff services based on the above staffing level and for as need staff services would be $420,000 and plan review services will be at 65% of the City Plan Review fees.

The hourly rates of the services are automatically increased by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price Index-All Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.

Feel free to contact me if you have any further questions on the matter.

Ayla Jefferson, CBO, CSP
13367 Benson Ave.

Chino | CA 91710
P (909) 595-8599 ext.123
F (909) 595-8863
E [email protected]
W www.transtech.org
13367 Benson Avenue | Chino CA 91710 | T 909 595 8599 | F 909 595 8863 | Transtech.org ENC: Adjusted Rates, Exhibit A and B, Transtech SOQ
BLS CONSUMER PRICE INDEX– FEBRUARY 2023
Exhibit A & B to attach to the Contract
Current Rates
TRANSTECH ENGINEERS, INC. STANDARD HOURLY RATES
Effective June 30, 2023
Adjusted as per Los Angeles-Riverside-Orange County Consumer Price IndexAll Urban Consumers (“CPI-U”) Special Rates for City of Seal Beach
Classification
Building Official
Building Inspector
Permit Technician
$118
$81
$75
Reimbursable direct expenses are billed at cost plus 10% for administration fee.

The above fees will be increased each year July 1st automatically by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price Index-All Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.

Plan Checks 65% of Plan Check Fees
Where fees are waived, or reduced plan review shall be $118/hr.

CPI-U FEBRUARY 2022 7.40%
Proposed Rates
TRANSTECH ENGINEERS, INC. STANDARD HOURLY RATES
Effective June 30, 2024
Adjusted as per Los Angeles-Riverside-Orange County Consumer Price IndexAll Urban Consumers (“CPI-U”) Special Rates for City of Seal Beach
Classification
Building Official
Supervisor
Building Inspector
Permit Technician
Administrative
$124
$89
$85
$79
$62
Reimbursable direct expenses are billed at cost plus 10% for administration fee.

Plan Checks 65% of Plan Check Fees
Where fees are waived, or reduced plan
review shall be per hour $124
CPI-U FEBRUARY 2023 5.10%
2 3

EXHIBIT A

SCOPE OF SERVICES
Transtech will provide BUILDING AND SAFETY SERVICES, PLAN CHECK, BUILDING OFFICIAL, PERMIT TECHNICIAN AND INSPECTOR per the following special rates to the City:

Building Official/Plan Checker $124/hr., 4 to 8 hrs. a week Building Inspector
Permit Technician
Building Supervisor
Plan Checks
$85/hr., 40 hrs. a week
$79/hr., 40 hrs. a week and additional 8 hrs. biweekly
$89/hr., 9 to 14 hrs. a week
65% of the plan check fees per City Fee Schedule
Where fees are waived, or reduced plan review shall be $124/hr.

Any other services that may be requested by the City will be provided based on the specific scope of work and fees to be established per Transtech’s current standard hourly rates in Exhibit B.
4 EXHIBIT B
TRANSTECH ENGINEERS, INC.

S C H E D U L E O F H O U R L Y R A T E S
E f f e c t i v e t h r o u g h J u n e 3 0 , 2 0 2 4

ENGINEERING CONSTRUCTION MANAGEMENT
Field Technician $84 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
$95 Labor Compliance Analyst $147
$152
$147
$142
$152
$163
$184
-
-
-
-
-
-
-
$152
$163
$158
$152
$163
$184
$200
Engineering Technician
Assistant CAD Drafter
Senior CAD Drafter
Associate Designer
$95 $105
$121
$137
$152
$168
$200
$126
$158
$221
$110
$158
$168
$184
$105
$158
$184
$205
$205
$226
$189
$205
$226
Funds Coordinator
$105
$121
$137
$152
$189
$116
$142
$200
$100
$147
$158
$168
$95
Office Engineer
Construction Inspector
Senior Construction Inspector
Construction Manager
Resident Engineer
Senior Designer
Design Project Manager
Assistant Engineer PUBLIC WORKS INSPECTION
Associate / Staff Engineer
Senior Civil Engineer
Traffic Analyst Technician
Associate Traffic Analyst
Senior Traffic Analyst
Public Works Inspector $142
$152
$163
-
-
-
$152
$163
$173
Senior Public Works Inspector
Supervising PWInspector

SURVEY AND MAPPING
Survey Analyst $147
$152
$347
$184
$210
-
-
-
-
-
$152
$158
$357
$194
$221
Professional Transportation Planner
Traffic Engineer Technician
Associate/Staff Traffic Engineer
Traffic Engineer
Senior Survey Analyst
2-Man Survey Crew
Survey & Mapping Specialist
Licensed Land Surveyor
$142
$168
$184
$184
$205
$168
$189
$205
Senior Traffic Engineer
Project Manager

FUNDING & GRANT WRITING
Funds Analyst $147
$152
$168
$189
-
-
-
-
$152
$163
$179
$200
Senior Project Manager
Deputy City Engineer
City Engineer
Senior Funds Analyst
Grant Writer
Funds & Grant Project Manager
Principal Engineer PLANNING
BUILDING & SAFETY Community Development Technician
Planning Technician
Assistant Planner
$79
$89
-
-
-
-
-
-
$89
Permit Technician $74 -
-
-
-
-
-
-
-
$84 $100
$121
$142
$168
$189
Plan Check Technician/Analyst/Supervisor
Building Inspector
$105
$126
$131
$142
$158
$158
$168
$126
$131
$142
$158
$168
$168
$179
$100
$121
$142
$168
Associate Planner
Senior Inspector Senior Planner
Plans Examiner/Checker
Plan Check Engineer
Deputy Building Official
Building Official
Planning Manager

ADMINISTRATIVE STAFF
Administrative/Clerical
Project Accountant
$68
$79
-
-
$79
$89
The above fees are increased each year July 1st automatically by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price Index-All Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.
5 STATEMENT OF QUALIFICATIONS
TRANSTECH Engineers, Inc.

Transtech.org
855.595.2495 (toll-free)
About Transtech Video Highlight: CLICK HERE
STATEMENT OF QUALIFICATIONS 1
About Transtech Video Highlight: CLICK HERE

TRANSTECH
Company Profile:

Established in 1989, Transtech Engineers, Inc. (a California Corporation) is a multi-disciplinary engineering consulting firm. Transtech has been in business for over 33 years and provides municipal services to approximately 70 public agencies. Our staff and resources include approximately 200 staff, including building official, plan checkers, inspectors, engineers, project managers, designers, construction managers, traffic and transportation analysts, technicians, admin support personnel.

Service Capabilities:

Transtech is a multi-disciplinary municipal engineering consulting firm. Our service capabilities include:
• Building & Safety Services, Building Inspection, Plan Check, Building Evaluations, City Building Official, Code Enforcement
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Civil Engineering, • Labor Compliance
• Staff Augmentation • Planning Support
• CIP Program Management • Traffic and Transportation Planning and Engineering • Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way Engineering
• Emergency, Support Services
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
Currently, we are providing municipal, services to approximately 70 agencies, including Building and Safety Services to several agencies:

City of Temple City City of Alhambra
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
Transtech Engineers, Inc.

STATEMENT OF QUALIFICATIONS 2
 Building
Review, Inspection, Permit Technician
City of Commerce
& Safety Services: Building Official, Plan  Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of South El Monte
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building
Review, Inspection, Permit Tech
City of Big Bear Lake
Building & Safety Services: Building Plan Review
City of Maywood
& Safety Services: Building Official, Plan  Building & Safety Services: Building Official, Plan Review, As-needed Inspection, As-Needed Permit Technician
City of West Covina
  City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW PC, Fed Proj Management
Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
Building & Safety Services: Building Inspection, Permit Technician

 City of Rosemead
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
Building & Safety Services: Building Official, Plan Review, Inspection, Permit Tech
City of Chino
CIP Management Services: Transtech is City’s Contract
CIP Manager for major Public Works Projects
City of Ontario
CIP Management Services: Transtech is City’s Contract
CIP Manager for major Public Works Projects
City of Monterey Park



City of Pico Rivera
 City Engineering and CIP Management Services: City
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
Building & Safety Services: Building Official, plan check and as-needed inspection
Engineer and CIP Management.

City of Bell
Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Cudahy


 CIP Management and Engineering Services: Traffic Eng, Bear Valley Community Services District Design, CIP and Construction Management, PW Insp,  District Engineering Services/CIP Management: Fed Proj Management Engineering Support, Traffic Engineering, CIP  Building & Safety Services: Plan Review.

Management City of Hawaiian Gardens
City of South Pasadena
Building Safety Services: Building Official, Plan
Review, Inspection, Permit Tech
City of Seal Beach
Building Safety Services: Building Official, Plan
Review, As-needed Inspection
City of Azusa
Building & Safety Services: Building Official, Building Plan Review, As-needed Insp
San Manuel Indian Reservation
Building Safety Services: Building Official, Plan
Review, Inspection
San Manuel Casino
Building Safety Services: Building Official, Plan
Review, Inspection
City of Norwalk
 Building and Safety Services: Building Official, Plan  & Review, Inspection, Permit Technician
City of Downey

County of Riverside
Building & Safety Services: Plan Review, Inspection
 &
 Building & Safety Services: Plan Review, Inspection
San Bernardino County Housing Authority
  On-call Services: As-Needed Support
City of San Bernardino
 On-call Services: Traffic Engineering, Constr.
 & Management
City of Moreno Valley
 Building & Safety Services: Plan Review, Inspection
City of El Monte
On-call Services:

Engineering,
 &
 Engineering Support, Traffic
Construction Management,
 Building & Safety Services: Plan Review Development/Public Works Plan Check, Map and Plan City of Placentia Check
 On-call PM/CM and Development/PW Plan Check: Oncall services County of Los Angeles
Building & Safety Services: Plan Review, Inspection
City of San Marino
City Traffic Engineering Services: City Traffic Engineering City of Hermosa Beach

City of San Clemente
 On-call Services: Development/Public Works Plan
Check

Transtech Engineers, Inc.

STATEMENT OF QUALIFICATIONS 3
City of Rialto  Plan Check Services: Dev Plan Check
 On-call Services: PW Inspection and Permit Tech City of Banning City of Culver City  Public Works Plan Check: PW Plan Check and Pw  On-call Engineering Services: Eng Services
City of Santa Ana
On-call Services: Eng and Tech Support Services
City of Chino Hills
On-call Services: Engineering
City of Anaheim
Engineering Services: Engineering Services
City of Pasadena
On-call Engineering Services: Engineering Services
City of Yorba Linda
Traffic Engineering Services: On-call Traffic Engineering City of Rancho Palos Verdes
Inspection
Riverside County Economic Development Agency
On-call Services: Eng, Building Evaluations, & Surveying City of Lancaster
Traffic Engineering Services: On-call City Traffic
Engineering
City of Palm Desert
City Traffic Engineering Services: City Traffic Engineering City of Irwindale
 
 



 On-call Services:

Inspection Services
City of Lynwood
Construction Management and



CIP Project Management: CIP/Fed Proj Management
Building & Safety Services: Plan Review, Inspection.
 On-call Services: Engineering, CIP and Construction
Management.

Experience with CALTRANS:

Our team includes experienced staff members who have worked for CALTRANS and are intimately familiar with the standards and procedures, project development and approval process, and requirements.

Experience in Federally and State Funded Projects and LAPM:

We have extensive experience in the management and administration of federally funded projects. In the past few years, we managed over 30 federally funded projects. Our staff members have completed Caltrans Resident Engineer Academy for Federally Funded Projects. We follow guidelines and procedures of Caltrans Local Assistance Procedures Manual (LAPM).

Experience in Grants:

Large pool of well experienced in-house staff readily available:

Transtech has a large pool of well experienced in-house staff readily available to provide requested services, and respond to requests in a timely, efficient, and cost-effective manner. Our staff and resources include approximately 200 staff, including project managers, civil engineers, designers, traffic and transportation analysts, technicians plan and map checkers, surveyors, inspectors, construction managers, building officials, building plans examiners, building inspectors, planners and support personnel.

Expedited/Off-Business Hours/Weekend Services:

If the City receives a request from applicants for expedited and/or during off business hours and weekends inspection services, Transtech staff will provide additional resources to accommodate such a request.

Community Involvement:

Supporting civic and community activities demonstrates Transtech’s commitment to the progress, health, and well-being of the communities we serve. This is something that we take pride in as a company. In services and partnership with our client cities, we have a proven record of active engagement in City and Community events. This could include involvement or presence at City programs or events, supporting local businesses through the chamber, youth events, hosting workshops, sports, scholarship opportunities, community service, managing homelessness challenges, public safety, crime prevention, or any other community benefit that the City wishes us to be a part of. Our goal is not just to serve as an engineering consultant which is what we are best at, but also in being an active partner with our clients, to further enhance the City’s reputation as an ideal community to live, invest, work, and play in.

Transtech Engineers, Inc.

STATEMENT OF QUALIFICATIONS 4

EXPERIENCE IN DIVERSE TYPES OF PROJECTS
Transtech has ex experience in providing services for diverse types of projects for several agencies:
•
•
•
•
Parks and Playgrounds
Recreation Facilities
Community Centers
Parking Facilities
•
•
•
•
Street Rehabilitation and Improvement
Traffic Signal and Street Lighting
Water, Drainage, Sewer Improvements
Bridges
•
•
•
•
Police Facilities
Libraries
City Halls
Fire Stations
Following are few Sample Projects Representative of Transtech’s Experience in Plan Check, Map Check, Inspection:

Agency: CITY OF WEST COVINA
Project: Vincent Residential Development (Valuation $32 m).

This development includes 119-unit residential homes.

Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Building Plan Check and Inspection.
• Engineering Plan Check and Inspection.