Seal Beach City Council
May 11, 2026

City of Seal Beach, CA
2026 Pavement Management Program Update
PCI Report - Local Streets
Sorted by PCI
Branch
ID
Section
ID
Street Name From To Lanes
Section
Rank Classification Surface Type
Length Width Area
Inspection
Date
PCI
PCI
Climate
%
PCI
Load
%
PCI
Other
%
Last Work
Date
Last Work
Type
Local Network
043 072 COLUMBINE ST ALMOND AV BANYAN AV 2 E Local AC 210 33 6,930 2/6/2026 66 38 62 0 4/20/2020 Surface Treatment - Slurry Seal 013 026 5TH ST MARINA DR CENTRAL AV 2 C Local AC 775 36 27,900 11/17/2025 65 66 34 0 1/1/1970 New Construction - Initial 051 081 DAFFODIL CR ALMOND AV CDS 2 E Local AC 230 33 8,840 11/10/2025 64 22 78 0 1/1/2008 Surface Treatment - Slurry Seal 042 0358 COASTLINE DR SILVER SHOALS AVE MARVISTA DR 2 E Local AC 999 37 36,963 11/3/2025 64 49 51 0 1/1/2008 Surface Treatment - Slurry Seal 057 090 DOLPHIN AV SEAL WY OCEAN AV 2 E Local AC 226 24 5,424 11/17/2025 64 5 84 11 7/2/2012 Surface Treatment - Slurry Seal 037 0354 CATALINA AV BALBOA DR SEA BREEZE DR 2 E Local AC 1,182 37 43,734 11/3/2025 64 76 24 0 8/11/1999 Surface Treatment - Slurry Seal 085 0141 LAGUNA PL MARLIN AV CDS 2 E Local AC 380 27 11,460 11/5/2025 63 38 62 0 6/30/2010 Surface Treatment - Slurry Seal 097 0165 NORTH GATE RD PAVEMENT CHANGE END 2 A Local AAC 1,867 30 56,010 11/10/2025 63 59 40 1 5/24/2010 2 in Cold Mill & Overlay 03 07 12TH ST ELECTRIC AV NB PCH 2 C Local AAC 872 36 31,392 11/5/2025 62 55 38 7 1/1/2008 2 in Cold Mill & Overlay 044 074 COLLEGE PARK DR (S) HARVARD LN CITY LIMIT 2 C Local AC 940 30 32,365 10/29/2025 62 35 65 0 4/20/2020 Surface Treatment - Slurry Seal 097 0160 NORTH GATE RD SEAL BEACH BL 650' W/O SEAL BEACH BL 2 A Local AAC 650 42 28,895 2/5/2026 58 44 56 0 5/24/2010 2 in Cold Mill & Overlay 017 033 ADOLFO LOPEZ DR SEAL BEACH BL 425 W/SEAL BEACH BL 2 A Local AAC 425 60 25,500 2/5/2026 58 49 17 34 1/1/2007 2 in Cold Mill & Overlay 087 0146 LANDING AV SEAL BEACH BL 16TH ST 2 E Local AC 485 22 10,670 11/5/2025 58 100 0 0 6/11/2011 ARHM Rehabilitation 019 0315 ALMOND AV COLUMBINE ST ASTER ST 2 E Local AC 1,210 36 44,560 10/29/2025 57 16 73 11 7/1/2015 Surface Treatment - Slurry Seal 070 0115 FIR CR FIR AV CDS 2 E Local AC 130 60 8,900 10/29/2025 55 100 0 0 4/20/2020 Surface Treatment - Slurry Seal 093 0155 MARINE AV ELECTRIC AV DOLPHIN AV 1 E Local AC 320 24 7,680 11/17/2025 55 33 67 0 1/1/1970 New Construction - Initial 087 0391 LANDING AV 15TH ST 14TH ST 2 E Local AC 228 21 4,788 2/5/2026 53 47 53 0 6/11/2011 ARHM Rehabilitation 022 042 BALBOA DR PCH BOLSA AV 2 E Local AC 660 37 24,420 11/3/2025 50 42 58 0 7/1/2019 Surface Treatment - Slurry Seal 05 015 14TH ST SEAL WY OCEAN AV 2 E Local AC 210 25 5,250 11/17/2025 50 0 100 0 7/2/2012 Surface Treatment - Slurry Seal 02 05 11TH ST SEAL WY OCEAN AV 2 E Local AC 210 25 5,250 11/17/2025 50 37 63 0 7/2/2012 Surface Treatment - Slurry Seal 0110 0180 ROSSMOOR CENTER WY SEAL BEACH BL WEST RD 2 C Local AC 864 30 25,920 10/31/2025 48 39 56 5 5/1/2003 Surface Treatment - Slurry Seal 087 0390 LANDING AV 16TH ST 15TH ST 2 E Local AC 228 21 4,788 11/5/2025 48 45 55 0 6/11/2011 ARHM Rehabilitation 069 0114 FIR AV WISTERIA ST SUNFLOWER ST 2 E Local AAC 1,220 33 40,260 2/6/2026 46 23 77 0 4/20/2020 Surface Treatment - Slurry Seal 03 09 12TH ST SEAL WY OCEAN AV 2 E Local AC 210 24 5,040 11/17/2025 46 26 74 0 7/2/2012 Surface Treatment - Slurry Seal 087 0392 LANDING AV 14TH ST 12TH ST 2 E Local AC 502 21 10,542 11/5/2025 44 57 43 0 6/11/2011 ARHM Rehabilitation 0125 0205 TULIP ST IRONWOOD AV LAMPSON AV 2 E Local AAC 118 36 4,248 10/31/2025 44 16 84 0 4/20/2020 Surface Treatment - Slurry Seal 033 054 CANDLEBERRY AV FUCHSIA ST ASTER AV 2 E Local AAC 1,770 36 63,720 10/29/2025 43 32 68 0 4/20/2020 Surface Treatment - Slurry Seal 01 03 10TH ST SEAL WY OCEAN AV 2 E Local AC 210 25 5,250 11/17/2025 42 22 78 0 2/1/2000 Overlay - AC 0110 0181 ROSSMOOR CENTER WY WEST RD MONTECITO RD 2 C Local AC 364 28 10,192 10/31/2025 32 46 47 7 1/1/1970 New Construction - Initial

29.1 5,383,247

Final Report April 2026
22 Appendix 2
7-Year Work Plan
Final Report April 2026
23 Seven-Year Work Plan under Scenario 1 (City’s Projected Budget) MPAH Rehabilitation Program
Local Rehabilitation Program
Local Preventive Program
MPAH Rehabilitation Program
City of Seal Beach, CA
Pavement Management Plan - 2026 Update
Seven-Year Work Plan Under Scenario 1 (City's Existing Budget) MPAH Rehabilitation Program
FY Branch ID Section ID Name From To Lanes
Area
(SF) PCI Date PCI
Last Treatment
Date
Last Treatment Type Recommended Maint. Unit Cost Cost
2026-27 09 0258 1ST ST MARINA DR WELCOME LN 2 30,540 2/5/2026 35 5/1/2003 Surface Treatment - Slurry Seal 2" Grind & ARHM w/ Dig-Outs (10%) $8.23 $251,344 2026-27 09 0351 1ST ST WELCOME LN MARINA DR 2 30,317 2/5/2026 39 5/1/2003 Surface Treatment - Slurry Seal 2" Grind & ARHM w/ Dig-Outs (10%) $8.23 $249,509 $500,853
2027-28 09 0259 1ST ST WELCOME LN PCH 2 40,578 2/5/2026 39 5/1/2003 Surface Treatment - Slurry Seal 2" Grind & ARHM w/ Dig-Outs (10%) $8.64 $350,594 2027-28 09 0350 1ST ST PCH WELCOME LN 2 33,838 11/12/2025 38 5/1/2003 Surface Treatment - Slurry Seal 2" Grind & ARHM w/ Dig-Outs (10%) $8.64 $292,360 2027-28 064 0104 ELECTRIC AV SB 6TH ST MAIN ST 1 22,750 11/17/2025 48 7/2/2012 Surface Treatment - Slurry Seal 2" Grind & ARHM w/ Dig-Outs (10%) $8.64 $196,560 2027-28 064 0105 ELECTRIC AV SB MAIN ST 12TH ST 1 24,960 2/5/2026 38 6/30/2010 2 in Cold Mill & Overlay 2" Grind & ARHM w/ Dig-Outs (10%) $8.64 $215,654 2027-28 064 0106 ELECTRIC AV SB 12TH ST 14TH ST 1 15,990 11/17/2025 38 6/30/2010 2 in Cold Mill & Overlay 2" Grind & ARHM w/ Dig-Outs (10%) $8.64 $138,154 2027-28 063 0385 ELECTRIC AV NB MAIN ST 6TH ST 1 27,027 11/5/2025 24 7/2/2012 Surface Treatment - Slurry Seal 2" Grind & ARHM w/ Dig-Outs (10%) $8.64 $233,513 $1,426,836
2028-29 0186 0570 LAMPSON AV EB TULIP ST CITY LIMITS 2 13,260 1/27/2026 72 7/1/2002 Overlay - AC 2" Grind & ARHM Overlay $6.12 $81,151 2028-29 0116 0735 SEAL BEACH BL SB PLYMOUTH DR ST. CLOUD DR 3 60,923 2/6/2026 65 5/10/2010 Overlay - AC 2" Grind & ARHM Overlay $6.12 $372,849 2028-29 0116 0745 SEAL BEACH BL SB CITY LIMIT (BRADBURY RD) PLYMOUTH DR 3 47,895 11/3/2025 57 5/10/2010 Overlay - AC 2" Grind & ARHM Overlay $6.12 $293,117 2028-29 0115 0730 SEAL BEACH BL NB ST. CLOUD DR PLYMOUTH DR 3 64,872 11/3/2025 59 5/10/2010 Overlay - AC 2" Grind & ARHM Overlay $6.12 $397,017 2028-29 0115 0740 SEAL BEACH BL NB PLYMOUTH DR CITY LIMIT (BRADBURY RD) 3 53,295 2/6/2026 59 5/10/2010 Overlay - AC 2" Grind & ARHM Overlay $6.12 $326,165 $1,470,299
2029-30 086 0575 LAMPSON AV WB CITY LIMITS TULIP ST 2 13,656 10/31/2025 76 7/1/2002 Overlay - AC 2" Grind & ARHM Overlay $6.43 $87,808 2029-30 0100 0166 OLD RANCH PARKWAY SEAL BEACH BLVD 740' W/ SEAL BEACH 4 38,576 11/10/2025 56 1/1/1986 Overlay - AC 1.5" Grind & ARHM w/ Dig-Outs (10%) $8.23 $317,480 $405,289
2030-31 063 0102 ELECTRIC AV NB 14TH ST (S) 12TH ST 1 18,495 11/5/2025 76 5/6/2013 ARHM Rehabilitation 2" Grind & ARHM Overlay $6.75 $124,841 $124,841
2032-33 063 0103 ELECTRIC AV NB 12TH ST MAIN ST 1 25,101 11/5/2025 74 5/6/2013 ARHM Rehabilitation 1.5" Grind & ARHM Overlay $7.44 $186,751 Total $186,751
Total
Total
Total
Total
Total

Local Rehabilitation Program
City of Seal Beach, CA
Pavement Management Plan - 2026 Update
Seven-Year Work Plan Under Scenario 1 (City's Existing Budget) Local Rehabilitation Program
FY Branch ID Section ID Name From To Lanes
Area
(SF) PCI Date PCI
Last Treatment
Date
Last Treatment Type Recommended Maint. Unit Cost Cost
2026-27 03 07 12TH ST ELECTRIC AV NB PCH 2 31,392 11/5/2025 62 1/1/2008 2 in Cold Mill & Overlay 1.5" Grind & ARHM Overlay $4.59 $144,089 2026-27 019 0315 ALMOND AV COLUMBINE ST ASTER ST 2 44,560 10/29/2025 57 7/1/2015 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.11 $316,822 2026-27 022 042 BALBOA DR PCH BOLSA AV 2 24,420 11/3/2025 50 7/1/2019 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.11 $173,626 2026-27 033 054 CANDLEBERRY AV FUCHSIA ST ASTER AV 2 63,720 10/29/2025 43 4/20/2020 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.11 $453,049 2026-27 044 074 COLLEGE PARK DR (S) HARVARD LN CITY LIMIT 2 32,365 10/29/2025 62 4/20/2020 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $4.59 $148,555 2026-27 069 0114 FIR AV WISTERIA ST SUNFLOWER ST 2 40,260 2/6/2026 46 4/20/2020 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.11 $286,249 2026-27 070 0115 FIR CR FIR AV CDS 2 8,900 10/29/2025 55 4/20/2020 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $4.59 $40,851 2026-27 087 0146 LANDING AV SEAL BEACH BL 16TH ST 2 10,670 11/5/2025 58 6/11/2011 ARHM Rehabilitation 1.5" Grind & ARHM Overlay $7.11 $75,864 2026-27 087 0390 LANDING AV 16TH ST 15TH ST 2 4,788 11/5/2025 48 6/11/2011 ARHM Rehabilitation 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.11 $34,043 2026-27 087 0391 LANDING AV 15TH ST 14TH ST 2 4,788 2/5/2026 53 6/11/2011 ARHM Rehabilitation 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.11 $34,043 2026-27 087 0392 LANDING AV 14TH ST 12TH ST 2 10,542 11/5/2025 44 6/11/2011 ARHM Rehabilitation 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.11 $74,954 2026-27 097 0160 NORTH GATE RD SEAL BEACH BL 650' W/O SEAL BEACH BL 2 28,895 2/5/2026 58 5/24/2010 2 in Cold Mill & Overlay 1.5" Grind & ARHM Overlay $4.59 $132,628 $1,914,772
2027-28 01 03 10TH ST SEAL WY OCEAN AV 2 5,250 11/17/2025 42 2/1/2000 Overlay - AC 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.46 $39,165 2027-28 02 05 11TH ST SEAL WY OCEAN AV 2 5,250 11/17/2025 50 7/2/2012 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.46 $39,165 2027-28 03 09 12TH ST SEAL WY OCEAN AV 2 5,040 11/17/2025 46 7/2/2012 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.46 $37,598 2027-28 04 012 13TH ST SEAL WY OCEAN AV 2 5,250 11/17/2025 78 7/2/2012 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.46 $39,165 2027-28 05 015 14TH ST SEAL WY OCEAN AV 2 5,250 11/17/2025 50 7/2/2012 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.46 $39,165 2027-28 057 090 DOLPHIN AV SEAL WY OCEAN AV 2 5,424 11/17/2025 64 7/2/2012 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.46 $40,463 2027-28 093 0155 MARINE AV ELECTRIC AV DOLPHIN AV 1 7,680 11/17/2025 55 1/1/1970 New Construction - Initial 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.46 $57,293 2027-28 0110 0180 ROSSMOOR CENTER WY SEAL BEACH BL WEST RD 2 25,920 10/31/2025 48 5/1/2003 Surface Treatment - Slurry Seal 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.46 $193,363 2027-28 0110 0181 ROSSMOOR CENTER WY WEST RD MONTECITO RD 2 10,192 10/31/2025 32 1/1/1970 New Construction - Initial 1.5" Grind & ARHM w/ Dig-Outs (10%) $7.46 $76,032 $561,410
2028-29 03 0388 12TH ST ELECTRIC AV SB ELECTRIC AV NB 2 3,774 11/12/2025 70 1/1/1980 New Construction - Initial 1.5" Grind & ARHM Overlay $5.06 $19,096 2028-29 017 033 ADOLFO LOPEZ DR SEAL BEACH BL 425 W/SEAL BEACH BL 2 25,500 2/5/2026 58 1/1/2007 2 in Cold Mill & Overlay 1.5" Grind & ARHM w/ Dig-Outs (10%) $5.06 $129,030 2028-29 080 0131 IRIS CR ALMOND AV CDS 2 8,840 10/31/2025 71 1/1/2008 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $5.06 $44,730 2028-29 095 0158 MARVISTA AV COASTLINE DR PCH 2 4,570 11/12/2025 70 1/1/1970 New Construction - Initial 1.5" Grind & ARHM Overlay $5.06 $23,124 2028-29 097 0165 NORTH GATE RD PAVEMENT CHANGEEND 2 56,010 11/10/2025 63 5/24/2010 2 in Cold Mill & Overlay 1.5" Grind & ARHM w/ Dig-Outs (10%) $5.06 $283,411 $499,392
2029-30 013 025 5TH ST MARINA DR PCH 4 41,280 2/5/2026 71 7/1/2019 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $5.31 $219,197 $219,197
2030-31 013 0370 5TH ST CENTRAL AV OCEAN AV 2 22,536 11/17/2025 66 1/1/1970 New Construction - Initial 1.5" Grind & ARHM Overlay $5.58 $125,751 2030-31 099 0307 OCEAN AV 5TH ST 1ST ST 2 64,480 11/12/2025 70 7/1/2019 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $5.58 $359,798 $485,549
Total
Total
Total
Total
Total

City of Seal Beach, CA
Pavement Management Plan - 2026 Update
Seven-Year Work Plan Under Scenario 1 (City's Existing Budget) Local Rehabilitation Program
FY Branch ID Section ID Name From To Lanes
Area
(SF) PCI Date PCI
Last Treatment
Date
Last Treatment Type Recommended Maint. Unit Cost Cost
2031-32 013 026 5TH ST MARINA DR CENTRAL AV 2 27,900 11/17/2025 65 1/1/1970 New Construction - Initial 1.5" Grind & ARHM w/ Dig-Outs (10%) $9.07 $253,053 2031-32 038 064 CENTRAL AV 4TH ST 6TH ST 2 20,592 11/12/2025 74 6/1/2026 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $5.86 $120,669 2031-32 039 066 CENTRAL WY 4TH ST 2ND ST 2 21,280 11/12/2025 77 1/1/1970 New Construction - Initial 1.5" Grind & ARHM Overlay $5.86 $124,701 $498,423
2032-33 05 0365 14TH ST ELECTRIC AV SB ELECTRIC AV NB 2 3,645 11/17/2025 79 1/1/1980 New Construction - Initial 1.5" Grind & ARHM Overlay $6.15 $22,417 2032-33 035 058 CARNATION CR ALMOND AV CDS 2 8,840 2/6/2026 76 1/1/2008 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $6.15 $54,366 2032-33 039 067 CENTRAL WY 5TH ST 4TH ST 2 9,880 11/12/2025 76 1/1/1970 New Construction - Initial 1.5" Grind & ARHM Overlay $6.15 $60,762 2032-33 042 070 COASTLINE DR CARMEL AV CDS 2 14,110 11/3/2025 77 7/1/2019 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $6.15 $86,777 2032-33 057 091 DOLPHIN AV OCEAN AV ELECTRIC AV 1 13,968 11/17/2025 77 1/1/1970 New Construction - Initial 1.5" Grind & ARHM Overlay $6.15 $85,903 2032-33 062 099 ELECTRIC AV CORSAIR WY CDS 2 17,218 11/10/2025 77 1/1/2010 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $6.15 $105,891 2032-33 072 0117 FUCHSIA CR FIR AV CDS 2 12,140 10/29/2025 75 4/20/2020 Surface Treatment - Slurry Seal 1.5" Grind & ARHM Overlay $6.15 $74,661 $490,776
Total
Total

Local Preventive Program
City of Seal Beach, CA
Pavement Management Plan - 2026 Update
Seven-Year Work Plan under Scenario 1 (City's Existing Budget) Local Preventive Program
FY Branch ID Section ID Name From To Lanes
Area
(SF) PCI Date PCI
Last Treatment
Date
Last Treatment Type Recommended Maint. Unit Cost Cost
2026-27 027 047 BEACHCOMBER DR BOLSA AV SEA BREEZE DR 2 38,280 2/5/2026 70 1/1/2008 2 in Cold Mill & Overlay Type II Slurry Seal w/ Dig-Outs (5%) $1.12 $42,874 2026-27 082 0138 ISLAND VIEW DR BOLSA AV SEA BREEZE DR 2 36,630 11/3/2025 69 1/1/2008 2 in Cold Mill & Overlay Type II Slurry Seal w/ Dig-Outs (5%) $1.12 $41,026 2026-27 0114 0185 SEA BREEZE DR BOLSA AV CATALINA AV 2 38,280 11/3/2025 78 1/1/2008 Overlay - AC Type II Slurry Seal w/ Dig-Outs (5%) $1.12 $42,874 2026-27 037 0354 CATALINA AV BALBOA DR SEA BREEZE DR 2 43,734 11/3/2025 64 8/11/1999 Surface Treatment - Slurry Seal Type II Slurry Seal w/ Dig-Outs (5%) $1.12 $48,982 $175,755
2027-28 016 031 8TH ST OCEAN AV ELECTRIC AV 2 46,000 11/17/2025 78 5/24/2010 2 in Cold Mill & Overlay Type II Slurry Seal w/ Dig-Outs (5%) $1.18 $54,280 2027-28 089 0149 MAIN ST OCEAN AV ELECTRIC AVE 2 67,830 11/12/2025 75 6/30/2008 Surface Treatment - Slurry Seal Type II Slurry Seal w/ Dig-Outs (5%) $1.18 $80,039 2027-28 0111 0182 SANDPIPER DR BOLSA AV TAPER DR 2 36,630 11/3/2025 77 5/6/2013 ARHM Rehabilitation Type II Slurry Seal w/ Dig-Outs (5%) $1.18 $43,223 2027-28 0119 0198 SOUTH SHORE DR BOLSA AV TAPER DR 2 34,980 11/3/2025 75 5/6/2013 ARHM Rehabilitation Type II Slurry Seal w/ Dig-Outs (5%) $1.18 $41,276 2027-28 0123 0203 TAPER DR BOLSA AV CATALINA AV 2 36,630 11/3/2025 77 5/6/2013 ARHM Rehabilitation Type II Slurry Seal w/ Dig-Outs (5%) $1.18 $43,223 $262,043
2028-29 09 019 1ST ST OCEAN AV MARINA DR 2 35,480 2/5/2026 83 5/24/2010 Overlay - AC Type II Slurry Seal $1.13 $40,092 2028-29 020 039 ASTER ST BIRCHWOOD AV CANDLEBERRY AV 2 7,622 1/27/2026 94 10/1/2011 2 in Cold Mill & Overlay Type II Slurry Seal $1.13 $8,613 2028-29 044 0395 COLLEGE PARK DR YALE LN (S) YALE LN (N) 2 38,988 2/6/2026 84 1/1/2008 Surface Treatment - Slurry Seal Type II Slurry Seal $1.13 $44,056 2028-29 061 020 ELDER AV FUCHSIA ST IRONWOOD AV 2 52,812 2/5/2026 94 8/1/2011 ARHM Rehabilitation Type II Slurry Seal $1.13 $59,678 2028-29 077 0124 HARBOR WY BAYSIDE DR BAYOU WY 2 25,080 2/5/2026 94 7/1/2015 Overlay - AC Structural Type II Slurry Seal $1.13 $28,340 2028-29 0107 0175 PURDUE CR COLLEGE PARK DR CDS 2 5,354 10/31/2025 93 12/1/2023 Surface Treatment - Slurry Seal Type II Slurry Seal $1.13 $6,050 2028-29 0108 0176 RIVIERA DR MARLIN AV BOLSA AV 2 17,360 11/5/2025 93 7/1/2019 Surface Treatment - Slurry Seal Type II Slurry Seal $1.13 $19,617 $206,446
2029-30 04 010 13TH ST ELECTRIC AV PCH 1 20,160 11/12/2025 91 7/1/2015 Overlay - AC Structural Type II Slurry Seal $1.19 $23,990 2029-30 018 034 AGUA PL MARLIN AV CDS 2 7,040 2/5/2026 94 6/30/2010 Surface Treatment - Slurry Seal Type II Slurry Seal $1.19 $8,378 2029-30 034 057 CARMEL AV SURF PL COASTLINE DR 2 13,320 11/3/2025 94 7/1/2019 Surface Treatment - Slurry Seal Type II Slurry Seal $1.19 $15,851 2029-30 046 076 CORSAIR WY CARAVEL WY SCHOONER WY 2 33,660 11/10/2025 94 1/1/2010 Surface Treatment - Slurry Seal Type II Slurry Seal $1.19 $40,055 2029-30 068 0110 FERN CR ALMOND AV CDS 2 8,840 10/31/2025 95 1/1/2008 Surface Treatment - Slurry Seal Type II Slurry Seal $1.19 $10,520 2029-30 069 0113 FIR AV SUNFLOWER ST ROSE ST 2 10,890 10/29/2025 94 12/1/2023 Surface Treatment - Slurry Seal Type II Slurry Seal $1.19 $12,959 2029-30 076 331 HARVARD LN OCCIDENTAL LN (N) COLLEGE PARK DR 2 47,693 10/29/2025 94 12/1/2023 Surface Treatment - Slurry Seal Type II Slurry Seal $1.19 $56,755 2029-30 084 0140 JASMIN CR ALMOND AV CDS 2 8,840 10/31/2025 92 4/20/2020 Surface Treatment - Slurry Seal Type II Slurry Seal $1.19 $10,520 2029-30 087 0145 LANDING AV 12TH ST 11TH ST 2 10,920 11/12/2025 91 7/1/2019 ARHM Overlay Type II Slurry Seal $1.19 $12,995 2029-30 0101 0411 OLEANDER ST BIRCHWOOD AV ELDER AV 2 25,488 1/27/2026 94 4/20/2020 ARHM Overlay Type II Slurry Seal $1.19 $30,331 2029-30 0126 0207 VIOLET ST ELDER AV FIR AV 2 5,280 2/6/2026 86 4/20/2020 ARHM Overlay Type II Slurry Seal $1.19 $6,283 2029-30 0137 0177 ROSE CR ALMOND AV CDS 2 15,440 10/31/2025 92 5/1/2003 Surface Treatment - Slurry Seal Type II Slurry Seal $1.19 $18,374 $247,009
Total
Total
Total
Total

City of Seal Beach, CA
Pavement Management Plan - 2026 Update
Seven-Year Work Plan under Scenario 1 (City's Existing Budget) Local Preventive Program
FY Branch ID Section ID Name From To Lanes
Area
(SF) PCI Date PCI
Last Treatment
Date
Last Treatment Type Recommended Maint. Unit Cost Cost
2030-31 08 018 17TH ST ELECTRIC AV PCH 1 26,460 11/12/2025 96 7/1/2019 ARHM Overlay Type II Slurry Seal $1.25 $33,075 2030-31 024 044 BASSWOOD ST ASTER ST LAMPSON AV 2 14,760 2/6/2026 95 8/1/2011 ARHM Rehabilitation Type II Slurry Seal $1.25 $18,450 2030-31 029 049 BIRCHWOOD AV DAISY ST ASTER ST 2 54,450 2/9/2026 95 4/1/1984 2 in Cold Mill & Overlay Type II Slurry Seal $1.25 $68,063 2030-31 041 069 CLOVER CR ALMOND AV CDS 2 5,540 11/10/2025 96 6/30/2024 ARHM Overlay (1.5 in) Type II Slurry Seal $1.25 $6,925 2030-31 076 0123 HARVARD LN COLLEGE PARK DR OCCIDENTAL LN 2 39,331 10/29/2025 96 12/1/2023 Surface Treatment - Slurry Seal Type II Slurry Seal $1.25 $49,164 2030-31 081 0135 IRONWOOD AV ROSE ST IRIS ST 2 46,860 10/29/2025 96 7/1/2019 ARHM Overlay Type II Slurry Seal $1.25 $58,575 2030-31 0136 0132 IRIS ST HAZELNUT AV IRONWOOD AV 2 7,232 10/29/2025 96 7/1/2019 ARHM Overlay Type II Slurry Seal $1.25 $9,040 $243,291
2031-32 02 04 11TH ST ELECTRIC AV LANDING AV 2 7,770 11/12/2025 96 7/1/2015 Overlay - AC Structural Type II Slurry Seal $1.31 $10,179 2031-32 038 062 CENTRAL AV 1ST ST 2ND ST 1 5,196 11/12/2025 89 6/1/2026 Surface Treatment - Slurry Seal Type II Slurry Seal $1.31 $6,807 2031-32 038 0380 CENTRAL AV 6TH ST 7TH ST 2 9,720 11/12/2025 99 6/1/2026 Surface Treatment - Slurry Seal Type II Slurry Seal $1.31 $12,733 2031-32 038 0383 CENTRAL AV 10TH ST 12TH ST 2 20,340 11/12/2025 92 6/1/2026 Surface Treatment - Slurry Seal Type II Slurry Seal $1.31 $26,645 2031-32 050 080 CRYSTAL PL CRYSTAL COVE WY CDS 2 7,695 11/5/2025 100 6/1/2026 Surface Treatment - Slurry Seal Type II Slurry Seal $1.31 $10,080 2031-32 066 0108 EMERALD PL EMERALD COVE WY CDS 2 7,645 11/5/2025 98 6/1/2026 Surface Treatment - Slurry Seal Type II Slurry Seal $1.31 $10,015 2031-32 078 0127 HAZELNUT AV WISTERIA ST SUNFLOWER ST 2 43,230 10/29/2025 96 7/1/2019 ARHM Overlay Type II Slurry Seal $1.31 $56,631 2031-32 081 0137 IRONWOOD AV TULIP ST SUNFLOWER ST 2 37,740 10/29/2025 96 7/1/2019 ARHM Overlay Type II Slurry Seal $1.31 $49,439 2031-32 088 0147 LOYOLA PLAZA COLLEGE PARK DR END 2 9,250 10/31/2025 97 12/1/2023 Surface Treatment - Slurry Seal Type II Slurry Seal $1.31 $12,118 2031-32 089 0148 MAIN ST ELECTRIC AV PCH 2 35,350 11/12/2025 96 4/20/2020 ARHM Overlay Type II Slurry Seal $1.31 $46,309 $240,956
2032-33 0113 0170 PANSY CR ALMOND AV CDS 2 15,440 10/31/2025 98 5/1/2003 Surface Treatment - Slurry Seal Type II Slurry Seal $1.38 $21,307 2032-33 0118 0197 SILVER SHOALS AV BOLSA AV FATHOM AV 2 9,900 2/5/2026 89 7/1/2015 Overlay - AC Structural Type II Slurry Seal $1.38 $13,662 2032-33 016 030 8TH ST ELECTRIC AV PCH 2 18,072 11/12/2025 97 5/24/2010 2 in Cold Mill & Overlay Type II Slurry Seal $1.38 $24,939 2032-33 036 059 CARAVEL WY MARINA DR CORSAIR WY 2 13,320 11/10/2025 98 1/1/2010 Surface Treatment - Slurry Seal Type II Slurry Seal $1.38 $18,382 2032-33 040 068 CLIPPER WY CARAVEL WY ELECTRIC AV 2 30,030 11/10/2025 98 1/1/2010 Surface Treatment - Slurry Seal Type II Slurry Seal $1.38 $41,441 2032-33 054 084 DAISY ST ALMOND AV BIRCHWOOD AV 2 13,530 11/3/2025 98 4/20/2020 ARHM Overlay Type II Slurry Seal $1.38 $18,671 2032-33 07 017 16TH ST ELECTRIC AV PCH 2 24,360 11/5/2025 96 7/1/2019 ARHM Overlay Type II Slurry Seal $1.38 $33,617 2032-33 076 336 HARVARD LN (N) COLLEGE PARK DR CDS 2 37,804 10/29/2025 98 12/1/2023 Surface Treatment - Slurry Seal Type II Slurry Seal $1.38 $52,170 2032-33 091 0152 MARBLE COVE WY CRYSTAL COVE WY MARLIN AV 2 15,815 11/5/2025 100 6/1/2026 Surface Treatment - Slurry Seal Type II Slurry Seal $1.38 $21,825 $246,014
Total
Total
Total

Final Report April 2026
24 Appendix 3
Pavement Condition GIS Maps

SOURCE JOB NUMBER DRAWN DATE REVISED APPROVED
FIGURE
ESRI Light Gray Canvas 334.30.2501 SMR 04/04/2026 - VJ
2026 Pavement Condition Index (PCI) 1
City of Seal Beach, CA
0 1,700 3,400
ft.
1 in. = 3,210 ft.

PCI Ranges
86 - 100 (Very Good)
75 - 85 (Good)
60 - 74 (Fair)
41 - 59 (Poor)
0 - 40 (Very Poor)

SEAL BEACH BLVD

LAMPSON AV

WESTMINSTER AVE

SOURCE JOB NUMBER DRAWN DATE REVISED APPROVED
FIGURE
ESRI Light Gray Canvas 334.30.2501 SMR 04/04/2026 - VJ
2026 Pavement Condition Index (PCI) 2
City of Seal Beach, CA
0 490 980
ft.
1 in. = 917 ft.

PCI Ranges
86 - 100 (Very Good)
75 - 85 (Good)
60 - 74 (Fair)
41 - 59 (Poor)
0 - 40 (Very Poor)

COASTLINE DR

CARAVEL
4TH ST
10TH ST
6TH ST
12TH ST
11TH ST
13TH ST
SEAL

LANDING

CENTRAL
AVALON

CRYSTAL COVE

CATALINA AV

BAYOUWY
5TH ST
3RD

MARINA DR
HARBOR
2ND

ELECTRIC AV

MARLIN AV
1ST ST

FATHOM AV

CLIPPER WY

CRESTVIEW AV
14TH ST
1ST ST

SOUTH SHORE DR

SEA BREEZE DR

TAPER DR

MAIN ST
15TH ST

BEACHCOMBER DR

ISLAND VIEW DR

SANDPIPER DR
BOLSA
16TH ST
8TH ST
17TH ST
7TH ST
OCEAN

BAYSIDE DR

SEAL BEACH BL

DRIFTWOOD AV

MARVISTA AV

SOURCE JOB NUMBER DRAWN DATE REVISED APPROVED
FIGURE
ESRI Light Gray Canvas 334.30.2501 SMR 04/04/2026 - VJ
2026 Pavement Condition Index (PCI) 3
City of Seal Beach, CA
0 300 600
ft.
1 in. = 567 ft.

PCI Ranges
86 - 100 (Very Good)
75 - 85 (Good)
60 - 74 (Fair)
41 - 59 (Poor)
0 - 40 (Very Poor)

OCCIDENTAL

COLLEGE PARK D
R

HARVARD LN

YALE LN

STANFORD LN

SOURCE JOB NUMBER DRAWN DATE REVISED APPROVED
FIGURE
ESRI Light Gray Canvas 334.30.2501 SMR 04/04/2026 - VJ
2026 Pavement Condition Index (PCI) 4
City of Seal Beach, CA
0 440 880
ft.
1 in. = 833 ft.

PCI Ranges
86 - 100 (Very Good)
75 - 85 (Good)
60 - 74 (Fair)
41 - 59 (Poor)
0 - 40 (Very Poor)

OLEANDER ST

HEATHER ST

GOLDENROD

FUCHSIA
IRIS

ASTER ST

HAZELNUT AV

LAMPSON AV

TEABERRY
PANSY

SUNFLOWER
ROSE
D

PRIMROSE
AISY

BASSWOOD

IRONWOOD AV
SU
NFLO
WER

ELDER AV

VIOLET ST

CAMELIA

BANYAN AV

ALMOND AV

BLUEBELL ST

WISTERIA

GUAVA AV

CANDLEBERRY AV
FIR AV

BIRCHWOOD AV

DOGWOOD AV
Final Report April 2026
25 Appendix 4
OCTA Pavement Management Plan Agency Submittal
[City of Seal Beach]
Pavement
Management Plan
Prepared by: [NCE]
Submitted to OCTA: 6-30-2026
Pavement Management Plan Local Jurisdiction Submittal
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Local Jurisdiction Submittal Table of Contents
I. Pavement Management Plan Certification..................................................................................................... 2 II. Executive Summary......................................................................................................................................... 3 III. Background (Optional).................................................................................................................................... 4 IV. Current Pavement Conditions (PCI) ................................................................................................................ 5 V. Projected Pavement Conditions (PCI)............................................................................................................. 5 VI. Alternative Funding Levels.............................................................................................................................. 6 Maintain Existing Average Network PCI .......................................................................................................... 6 Improve Average Network PCI......................................................................................................................... 6 VII. Current and Projected Backlog by Year of Pavement Maintenance Needs ................................................... 7 VIII. Centerline Mileage.......................................................................................................................................... 7 IX. Percentage of Network in Each of Five Condition Categories Based on Centerline Miles............................. 8 X. Reduction in Local Match................................................................................................................................ 9 XI. Appendix A – Seven-Year Road Maintenance and Rehabilitation Plan Based on Current or Expected Funding Level and Maintenance of Current System PCIs............................................................................. 10 XII. Appendix B – Complete Listing of Current Street Conditions....................................................................... 11 XIII. Appendix C – GIS Digital Data ....................................................................................................................... 12 Introduction ................................................................................................................................................... 12 Structure of GIS Data ..................................................................................................................................... 12 XIV. Appendix D – Quality Assurance/Quality Control Plan................................................................................. 14 Introduction ................................................................................................................................................... 14 Objectives ...................................................................................................................................................... 14 Structure of QA/QC Plan................................................................................................................................ 14 Condition Survey Procedures......................................................................................................................... 15 Accuracy Required for Data Collection .......................................................................................................... 16 Random and Systematic Re-Inspections........................................................................................................ 16 PCI Comparison with Past Surveys................................................................................................................. 17 Inspector’s Qualifications and Experience..................................................................................................... 18 Safety Procedures.......................................................................................................................................... 19 XV. Appendix E – Pavement Management Data Files......................................................................................... 20 XVI. Appendix F – GIS Maps – Current Conditions (Optional).............................................................................. 20

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II. Executive Summary
Nichols Consulting Engineers, Chtd. (NCE) was selected by the City of Seal Beach to perform an update of the City’s Pavement Management Plan (PMP). The goal of this project is to update the PMP with current pavement conditions and to perform funding analyses to help inform and educate policy makers as well as to comply with the Orange County Transportation Authority’s (OCTA) Measure M2 Program.

The 2026 PMP update includes an inspection of the entire street network (MPAH and Local street) conducted via a walking inspection methodology. The assessment was completed in February 2026 and the result shows that the City’s overall weighted PCI for the pavement network is 79, which is in the “Good” category.

As part of this project, the City pavement management plan (PMP) database was updated with maintenance activities that had occurred since the last PMP update in 2024, pavement treatment policies were reviewed, and unit costs were updated. Three budget scenarios were run as part of this project. The City’s current funding scenario follows the City’s Seven-Year Maintenance Improvement Plan and grouped adjacent areas so that the mobilization costs are saved.

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III. Background (Optional)
PMPs are “designed to provide objective information and useful data for analysis so that … managers can make more consistent, cost-effective, and defensible decisions related to the preservation of a pavement network.”1 A PMP is designed to assist cities and counties by answering typical questions such as:
• What does the City’s pavement network consist of in terms of miles and area? • What is the current Pavement Condition Index (PCI)2 of the public street pavement network? • What are the City’s current maintenance and rehabilitation strategies? • How much funding is required to perform all needed M&R treatments over the next several years? • How will the condition of the pavement network change over time given existing M&R strategies and • funding levels?
• How much additional funding is needed to maintain or improve the current pavement condition • throughout the network?
As part of the 2026 PMP the entire street network was evaluated using walking surveysin accordance with ASTM D6433. Three (3) budget scenarios were performed in accordance with OCTA requirements. For the anticipated existing budget scenarios, a workplan was developed to select streets that provide the most cost-effective allocation of funding. As part of this analysis, the network PCI breakdown is provided below.

Centerline
Mileage
Section
Mileage
Pavement
Area
(SF)
Weighted PCI
MPAH 11.7 20.3 3,948,147 75.9
Local 29.1 29.1 5,383,247 81.7
Citywide 40.8 49.37 9,331,394 79.2
1 AASHTO “Guidelines for Pavement Management Systems”. American Association of State Highway and Transportation Officials, Washington DC, July 1990.
2 The weighted average PCI is a result of multiplying the area of each street section by the PCI of that section, totaling the sections together and then dividing by the total of the network areas or functional classification.

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IV. Current Pavement Conditions (PCI)
Current Network PCI Current MPAH PCI Current Local PCI
79 76 82
V. Projected Pavement Conditions (PCI)
Should be by projected PCI by year under existing or expected funding levels for next seven fiscal years (“Today” is before June 30, 2026).

Fiscal Year Current Funding Entire Network
PCI MPAH Local
Today $2.56 million 79 76 82
2026-27 $2.59 million 80 76 83
2027-28 $2.25 million 80 77 81
2028-29 $2.22 million 80 79 80
2029-30 $0.87 million 78 78 79
2030-31 $0.85 million 78 77 78
2031-32 $0.74 million 77 77 76
2032-33 $0.92 million 76 76 75
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VI. Alternative Funding Levels
Maintain Existing Average Network PCI
Fiscal Year Maintain
Funding
Entire Network
PCI MPAH Local
Today $2.56 million 79 76 82
2026-27 $2.59 million 80 76 83
2027-28 $2.25 million 80 77 81
2028-29 $2.22 million 80 79 80
2029-30 $1.99 million 79 78 80
2030-31 $2.00 million 79 80 79
2031-32 $1.99 million 79 79 79
2032-33 $1.99 million 79 78 80
Improve Average Network PCI
Fiscal Year Current Funding Entire Network
PCI MPAH Local
Today $2.56 million 79 76 82
2026-27 $2.59 million 80 76 83
2027-28 $2.25 million 80 77 81
2028-29 $2.22 million 80 79 80
2029-30 $2.25 million 79 79 80
2030-31 $2.23 million 80 80 80
2031-32 $2.23 million 80 79 81
2032-33 $2.21 million 80 78 82
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VII. Current and Projected Backlog by Year of Pavement Maintenance Needs
Fiscal Year Current Funding
Backlog Maintain PCI Backlog Increase PCI Backlog
Current $5.1 million $5.1 million $5.1 million
2026-27 $1.3 million $1.3 million $1.3 million
2027-28 $1.2 million $1.2 million $1.2 million
2028-29 $5.5 million $5.5 million $5.5 million
2029-30 $7.5 million $6.4 million $6.1 million
2030-31 $8.0 million $5.7 million $5.2 million
2031-32 $8.9 million $5.2 million $4.4 million
2032-33 $10.8 million $5.7 million $4.5 million
VIII. Centerline Mileage
Entire Pavement Network MPAH Local Roads

40.8 11.7 29.1
Please note the previous version (2024 and earlier) reported section mileage while the above table reports centerline mileage.

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IX. Percentage of Network in Each of Five Condition Categories Based on Centerline Miles
Condition
Category PCI Range Network
Percent
Area of
Total
Pavement
Area of
Pavement
(sf)
Percent
Centerline
Mileage of
Network
Centerline
Mileage of
Network
Very Good 86-100
MPAH 15.4% 1,439,963

43.4%

4.4 Local 25.4% 2,374,670 13.3
Good 75-85
MPAH 6.4% 601,572

21.6%

2.2 Local 13.5% 1,259,888 6.6
Fair 60-74
MPAH 11.7% 1,088,406

24.3%

2.6 Local 15.1% 1,412,816 7.3
Poor 41-59
MPAH 6.6% 614,956

8.4%

1.6 Local 3.5% 325,681 1.8
Very Poor 0-40
MPAH 2.2% 203,250

2.4%

0.9 Local 0.1% 10,192 0.1
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X. Reduction in Local Match
A local agency match reduction of 10% of the eligible cost for Project O submitted for consideration of funding through the Comprehensive Transportation Funding Programs (CTFP) call for projects is available if the local agency either:
a. Shows measurable improvement of paved road conditions during the previous reporting period defined as an overall weighted (by area) average system improvement of one Pavement Condition Index (PCI) point with no reduction in the overall weighted (by area) average PCI in the Master Plan of Arterial Highways (MPAH) or local street categories;
or
b. Have road pavement conditions during the previous reporting period, within the highest 20% of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3, defined as a PCI of 75 or higher, otherwise defined as in “good condition”.

If applicable, please use the space below to justify the local agency’s eligibility for a reduction in Local Match based on the statement above.

The City’s PCI meets the requirements as noted in the preceding paragraph (b) by keeping the network within the highest 20% of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3, with the overall network showing PCI of 75 or greater. The City will therefore be eligible for the 10 percent reduction in local matching fund requirements.

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XI. Appendix A – Seven-Year Road Maintenance and Rehabilitation Plan Based on Current or Expected Funding Level and Maintenance of Current System PCIs
The seven-year plan for road maintenance and rehabilitation should be based on current and projected budget.

Street sections selected for treatment should be identified here. Specific data to be submitted should follow the format below:

MPAH
Limits of Work
Street Name From To Length of
Segment
Width of
Segment
Pavement
Area
Type of
Treatment
Cost of
Treatment
Year of
Treatment
LOCAL
Limits of Work
Street Name From To Length of
Segment
Width of
Segment
Pavement
Area
Type of
Treatment
Cost of
Treatment
Year of
Treatment
Please attach the seven-year road maintenance and rehabilitation plan, following the above template, after this sheet. The plan should be labeled Appendix A.

Appendix A-1
Seven-Year Work Plan for MPAH Network
Appendix A
Seven-Year Road Maintenance and Rehabilitation Plan based on City's Current Funding MPAH
Sorted by Treatment Year
Street Name From To Length of
Segment
Width of
Segment
Pavement
Area Type of Treatment Cost of Treatment Year of Treatment 1ST ST MARINA DR WELCOME LN 1,015 29 30,540 2" Grind & ARHM w/ Dig-Outs (10%) $ 251,344 2026-27 1ST ST WELCOME LN MARINA DR 1,028 29 30,317 2" Grind & ARHM w/ Dig-Outs (10%) $ 249,509 2026-27 1ST ST WELCOME LN PCH 1,117 29 40,578 2" Grind & ARHM w/ Dig-Outs (10%) $ 350,594 2027-28 1ST ST PCH WELCOME LN 1,136 29 33,838 2" Grind & ARHM w/ Dig-Outs (10%) $ 292,360 2027-28 ELECTRIC AV SB 6TH ST MAIN ST 910 25 22,750 2" Grind & ARHM w/ Dig-Outs (10%) $ 196,560 2027-28 ELECTRIC AV SB MAIN ST 12TH ST 960 26 24,960 2" Grind & ARHM w/ Dig-Outs (10%) $ 215,654 2027-28 ELECTRIC AV SB 12TH ST 14TH ST 615 26 15,990 2" Grind & ARHM w/ Dig-Outs (10%) $ 138,154 2027-28 ELECTRIC AV NB MAIN ST 6TH ST 1,001 27 27,027 2" Grind & ARHM w/ Dig-Outs (10%) $ 233,513 2027-28 LAMPSON AV EB TULIP ST CITY LIMITS 442 30 13,260 2" Grind & ARHM Overlay $ 81,151 2028-29 SEAL BEACH BL SB PLYMOUTH DR ST. CLOUD DR 1,500 36 60,923 2" Grind & ARHM Overlay $ 372,849 2028-29 SEAL BEACH BL SB CITY LIMIT (BRADBURY RD) PLYMOUTH DR 1,090 40 47,895 2" Grind & ARHM Overlay $ 293,117 2028-29 SEAL BEACH BL NB ST. CLOUD DR PLYMOUTH DR 1,500 36 64,872 2" Grind & ARHM Overlay $ 397,017 2028-29 SEAL BEACH BL NB PLYMOUTH DR CITY LIMIT (BRADBURY RD) 1,090 42 53,295 2" Grind & ARHM Overlay $ 326,165 2028-29 LAMPSON AV WB CITY LIMITS TULIP ST 442 26 13,656 2" Grind & ARHM Overlay $ 87,808 2029-30 OLD RANCH PARKWAY SEAL BEACH BLVD 740' W/ SEAL BEACH 740 47 38,576 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 317,480 2029-30 ELECTRIC AV NB 14TH ST (S) 12TH ST 685 27 18,495 2" Grind & ARHM Overlay $ 124,841 2030-31 ELECTRIC AV NB 12TH ST MAIN ST 913 27 25,101 1.5" Grind & ARHM Overlay $ 186,751 2032-33 MPAH
Limits of Work
1 of 1
Appendix A-2
Seven-Year Work Plan for Local Network
Appendix A
Seven-Year Road Maintenance and Rehabilitation Plan based on City's Current Funding Local
Sorted by Treatment Year
Street Name From To Length of
Segment
Width of
Segment
Pavement
Area Type of Treatment Cost of Treatment Year of Treatment 12TH ST ELECTRIC AV NB PCH 872 36 31,392 1.5" Grind & ARHM Overlay $ 144,089 2026-27 ALMOND AV COLUMBINE ST ASTER ST 1,210 36 44,560 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 316,822 2026-27 BALBOA DR PCH BOLSA AV 660 37 24,420 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 173,626 2026-27 CANDLEBERRY AV FUCHSIA ST ASTER AV 1,770 36 63,720 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 453,049 2026-27 COLLEGE PARK DR (S) HARVARD LN CITY LIMIT 940 30 32,365 1.5" Grind & ARHM Overlay $ 148,555 2026-27 FIR AV WISTERIA ST SUNFLOWER ST 1,220 33 40,260 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 286,249 2026-27 FIR CR FIR AV CDS 130 60 8,900 1.5" Grind & ARHM Overlay $ 40,851 2026-27 LANDING AV SEAL BEACH BL 16TH ST 485 22 10,670 1.5" Grind & ARHM Overlay $ 75,864 2026-27 LANDING AV 16TH ST 15TH ST 228 21 4,788 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 34,043 2026-27 LANDING AV 15TH ST 14TH ST 228 21 4,788 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 34,043 2026-27 LANDING AV 14TH ST 12TH ST 502 21 10,542 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 74,954 2026-27 NORTH GATE RD SEAL BEACH BL 650' W/O SEAL BEACH BL 650 42 28,895 1.5" Grind & ARHM Overlay $ 132,628 2026-27 BEACHCOMBER DR BOLSA AV SEA BREEZE DR 1,160 33 38,280 Type II Slurry Seal w/ Dig-Outs (5%) $ 42,874 2026-27 ISLAND VIEW DR BOLSA AV SEA BREEZE DR 1,110 33 36,630 Type II Slurry Seal w/ Dig-Outs (5%) $ 41,026 2026-27 SEA BREEZE DR BOLSA AV CATALINA AV 1,160 33 38,280 Type II Slurry Seal w/ Dig-Outs (5%) $ 42,874 2026-27 CATALINA AV BALBOA DR SEA BREEZE DR 1,182 37 43,734 Type II Slurry Seal w/ Dig-Outs (5%) $ 48,982 2026-27 10TH ST SEAL WY OCEAN AV 210 25 5,250 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 39,165 2027-28 11TH ST SEAL WY OCEAN AV 210 25 5,250 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 39,165 2027-28 12TH ST SEAL WY OCEAN AV 210 24 5,040 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 37,598 2027-28 13TH ST SEAL WY OCEAN AV 210 25 5,250 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 39,165 2027-28 14TH ST SEAL WY OCEAN AV 210 25 5,250 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 39,165 2027-28 DOLPHIN AV SEAL WY OCEAN AV 226 24 5,424 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 40,463 2027-28 MARINE AV ELECTRIC AV DOLPHIN AV 320 24 7,680 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 57,293 2027-28 ROSSMOOR CENTER WY SEAL BEACH BL WEST RD 864 30 25,920 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 193,363 2027-28 ROSSMOOR CENTER WY WEST RD MONTECITO RD 364 28 10,192 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 76,032 2027-28 8TH ST OCEAN AV ELECTRIC AV 1,150 40 46,000 Type II Slurry Seal w/ Dig-Outs (5%) $ 54,280 2027-28 MAIN ST OCEAN AV ELECTRIC AVE 1,190 57 67,830 Type II Slurry Seal w/ Dig-Outs (5%) $ 80,039 2027-28 SANDPIPER DR BOLSA AV TAPER DR 1,110 33 36,630 Type II Slurry Seal w/ Dig-Outs (5%) $ 43,223 2027-28 SOUTH SHORE DR BOLSA AV TAPER DR 1,060 33 34,980 Type II Slurry Seal w/ Dig-Outs (5%) $ 41,276 2027-28 TAPER DR BOLSA AV CATALINA AV 1,110 33 36,630 Type II Slurry Seal w/ Dig-Outs (5%) $ 43,223 2027-28 12TH ST ELECTRIC AV SB ELECTRIC AV NB 102 37 3,774 1.5" Grind & ARHM Overlay $ 19,096 2028-29 ADOLFO LOPEZ DR SEAL BEACH BL 425 W/SEAL BEACH BL 425 60 25,500 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 129,030 2028-29 IRIS CR ALMOND AV CDS 230 33 8,840 1.5" Grind & ARHM Overlay $ 44,730 2028-29 MARVISTA AV COASTLINE DR PCH 120 36 4,570 1.5" Grind & ARHM Overlay $ 23,124 2028-29 NORTH GATE RD PAVEMENT CHANGE END 1,867 30 56,010 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 283,411 2028-29 1ST ST OCEAN AV MARINA DR 887 40 35,480 Type II Slurry Seal $ 40,092 2028-29 ASTER ST BIRCHWOOD AV CANDLEBERRY AV 206 37 7,622 Type II Slurry Seal $ 8,613 2028-29 COLLEGE PARK DR YALE LN (S) YALE LN (N) 1,083 36 38,988 Type II Slurry Seal $ 44,056 2028-29 ELDER AV FUCHSIA ST IRONWOOD AV 1,467 36 52,812 Type II Slurry Seal $ 59,678 2028-29 HARBOR WY BAYSIDE DR BAYOU WY 760 33 25,080 Type II Slurry Seal $ 28,340 2028-29 OLD RANCH PARKWAY 740' W/ SEAL BEACH CDS 1,054 34 35,691 Type II Slurry Seal $ 40,331 2028-29 PURDUE CR COLLEGE PARK DR CDS 110 27 5,354 Type II Slurry Seal $ 6,050 2028-29 RIVIERA DR MARLIN AV BOLSA AV 560 31 17,360 Type II Slurry Seal $ 19,617 2028-29 5TH ST MARINA DR PCH 683 60 41,280 1.5" Grind & ARHM Overlay $ 219,197 2029-30 13TH ST ELECTRIC AV PCH 1,013 21 20,160 Type II Slurry Seal $ 23,990 2029-30 AGUA PL MARLIN AV CDS 220 27 7,040 Type II Slurry Seal $ 8,378 2029-30 CARMEL AV SURF PL COASTLINE DR 360 37 13,320 Type II Slurry Seal $ 15,851 2029-30 CORSAIR WY CARAVEL WY SCHOONER WY 1,020 33 33,660 Type II Slurry Seal $ 40,055 2029-30 FERN CR ALMOND AV CDS 230 33 8,840 Type II Slurry Seal $ 10,520 2029-30 FIR AV SUNFLOWER ST ROSE ST 330 33 10,890 Type II Slurry Seal $ 12,959 2029-30 HARVARD LN OCCIDENTAL LN (N) COLLEGE PARK DR 1,289 37 47,693 Type II Slurry Seal $ 56,755 2029-30 Local
Limits of Work
1 of 2
Appendix A
Seven-Year Road Maintenance and Rehabilitation Plan based on City's Current Funding Local
Sorted by Treatment Year
Street Name From To Length of
Segment
Width of
Segment
Pavement
Area Type of Treatment Cost of Treatment Year of Treatment Local
Limits of Work
JASMIN CR ALMOND AV CDS 230 33 8,840 Type II Slurry Seal $ 10,520 2029-30 LANDING AV 12TH ST 11TH ST 260 42 10,920 Type II Slurry Seal $ 12,995 2029-30 OLEANDER ST BIRCHWOOD AV ELDER AV 708 36 25,488 Type II Slurry Seal $ 30,331 2029-30 VIOLET ST ELDER AV FIR AV 160 33 5,280 Type II Slurry Seal $ 6,283 2029-30 ROSE CR ALMOND AV CDS 430 33 15,440 Type II Slurry Seal $ 18,374 2029-30 5TH ST CENTRAL AV OCEAN AV 626 36 22,536 1.5" Grind & ARHM Overlay $ 125,751 2030-31 OCEAN AV 5TH ST 1ST ST 1,240 52 64,480 1.5" Grind & ARHM Overlay $ 359,798 2030-31 17TH ST ELECTRIC AV PCH 1,260 21 26,460 Type II Slurry Seal $ 33,075 2030-31 BASSWOOD ST ASTER ST LAMPSON AV 410 36 14,760 Type II Slurry Seal $ 18,450 2030-31 BIRCHWOOD AV DAISY ST ASTER ST 1,650 33 54,450 Type II Slurry Seal $ 68,063 2030-31 CLOVER CR ALMOND AV CDS 130 33 5,540 Type II Slurry Seal $ 6,925 2030-31 HARVARD LN COLLEGE PARK DR OCCIDENTAL LN 1,063 37 39,331 Type II Slurry Seal $ 49,164 2030-31 IRONWOOD AV ROSE ST IRIS ST 1,420 33 46,860 Type II Slurry Seal $ 58,575 2030-31 IRIS ST HAZELNUT AV IRONWOOD AV 226 32 7,232 Type II Slurry Seal $ 9,040 2030-31 5TH ST MARINA DR CENTRAL AV 775 36 27,900 1.5" Grind & ARHM w/ Dig-Outs (10%) $ 253,053 2031-32 CENTRAL AV 4TH ST 6TH ST 572 36 20,592 1.5" Grind & ARHM Overlay $ 120,669 2031-32 CENTRAL WY 4TH ST 2ND ST 560 38 21,280 1.5" Grind & ARHM Overlay $ 124,701 2031-32 11TH ST ELECTRIC AV LANDING AV 210 37 7,770 Type II Slurry Seal $ 10,179 2031-32 CENTRAL AV 1ST ST 2ND ST 270 18 5,196 Type II Slurry Seal $ 6,807 2031-32 CENTRAL AV 6TH ST 7TH ST 270 36 9,720 Type II Slurry Seal $ 12,733 2031-32 CENTRAL AV 10TH ST 12TH ST 565 36 20,340 Type II Slurry Seal $ 26,645 2031-32 CRYSTAL PL CRYSTAL COVE WY CDS 240 27 7,695 Type II Slurry Seal $ 10,080 2031-32 EMERALD PL EMERALD COVE WY CDS 230 27 7,645 Type II Slurry Seal $ 10,015 2031-32 HAZELNUT AV WISTERIA ST SUNFLOWER ST 1,310 33 43,230 Type II Slurry Seal $ 56,631 2031-32 IRONWOOD AV TULIP ST SUNFLOWER ST 1,020 37 37,740 Type II Slurry Seal $ 49,439 2031-32 LOYOLA PLAZA COLLEGE PARK DR END 330 25 9,250 Type II Slurry Seal $ 12,118 2031-32 MAIN ST ELECTRIC AV PCH 708 52 35,350 Type II Slurry Seal $ 46,309 2031-32 14TH ST ELECTRIC AV SB ELECTRIC AV NB 102 36 3,645 1.5" Grind & ARHM Overlay $ 22,417 2032-33 CARNATION CR ALMOND AV CDS 230 33 8,840 1.5" Grind & ARHM Overlay $ 54,366 2032-33 CENTRAL WY 5TH ST 4TH ST 260 38 9,880 1.5" Grind & ARHM Overlay $ 60,762 2032-33 COASTLINE DR CARMEL AV CDS 480 27 14,110 1.5" Grind & ARHM Overlay $ 86,777 2032-33 DOLPHIN AV OCEAN AV ELECTRIC AV 582 24 13,968 1.5" Grind & ARHM Overlay $ 85,903 2032-33 ELECTRIC AV CORSAIR WY CDS 473 33 17,218 1.5" Grind & ARHM Overlay $ 105,891 2032-33 FUCHSIA CR FIR AV CDS 330 33 12,140 1.5" Grind & ARHM Overlay $ 74,661 2032-33 PANSY CR ALMOND AV CDS 430 33 15,440 Type II Slurry Seal $ 21,307 2032-33 SILVER SHOALS AV BOLSA AV FATHOM AV 300 33 9,900 Type II Slurry Seal $ 13,662 2032-33 8TH ST ELECTRIC AV PCH 502 36 18,072 Type II Slurry Seal $ 24,939 2032-33 CARAVEL WY MARINA DR CORSAIR WY 360 37 13,320 Type II Slurry Seal $ 18,382 2032-33 CLIPPER WY CARAVEL WY ELECTRIC AV 910 33 30,030 Type II Slurry Seal $ 41,441 2032-33 DAISY ST ALMOND AV BIRCHWOOD AV 410 33 13,530 Type II Slurry Seal $ 18,671 2032-33 16TH ST ELECTRIC AV PCH 1,160 21 24,360 Type II Slurry Seal $ 33,617 2032-33 HARVARD LN (N) COLLEGE PARK DR CDS 992 37 37,804 Type II Slurry Seal $ 52,170 2032-33 MARBLE COVE WY CRYSTAL COVE WY MARLIN AV 455 33 15,815 Type II Slurry Seal $ 21,825 2032-33 2 of 2
Pavement Management Plan Local Jurisdiction Submittal
P a g e | 11
XII. Appendix B – Complete Listing of Current Street Conditions A complete listing of current pavement conditions should be included in this report. Specific data to be submitted should follow the format below:

MPAH
Street Name From To Width of Segment Area Current PCI Most Recent Inspection Date
LOCAL
Street Name From To Width of Segment Area Current PCI Most Recent Inspection Date
Please attach the complete street listing, following the above template, after this sheet. The pages should be labeled Appendix B.

Appendix B-1
MPAH Network
Appendix B
MPAH PCI Listing - Current Conditions
Sorted by Street Name
Street Name From To
Width of
Segment
Area Current PCI
Most Recent
Inspection Date
1ST ST PCH 597' NE/PCH 24 14,328 43 2/5/2026
1ST ST MARINA DR WELCOME LN 29 30,540 35 2/5/2026
1ST ST WELCOME LN PCH 29 40,578 39 2/5/2026
1ST ST PCH WELCOME LN 29 33,838 38 11/12/2025
1ST ST WELCOME LN MARINA DR 29 30,317 39 2/5/2026
6TH ST ELECTRIC AV SB MARINA DR 36 6,355 48 11/17/2025
BOLSA AV SEAL BEACH BL BALBOA DR 36 72,216 61 2/6/2026
BOLSA AV BALBOA DR PCH 36 42,962 99 11/3/2025
ELECTRIC AV SEAL BEACH BL END 32 7,653 85 11/17/2025
ELECTRIC AV NB SEAL BEACH BL 14TH ST (S) 27 23,220 88 11/5/2025 ELECTRIC AV NB 14TH ST (S) 12TH ST 27 18,495 76 11/5/2025 ELECTRIC AV NB 12TH ST MAIN ST 27 25,101 74 11/5/2025
ELECTRIC AV NB MAIN ST 6TH ST 27 27,027 24 11/5/2025
ELECTRIC AV SB 6TH ST MAIN ST 25 22,750 48 11/17/2025
ELECTRIC AV SB MAIN ST 12TH ST 26 24,960 38 2/5/2026
ELECTRIC AV SB 12TH ST 14TH ST 26 15,990 38 11/17/2025
ELECTRIC AV SB 14TH ST SEAL BEACH BL 26 21,555 86 2/5/2026 LAMPSON AV EB SEAL BEACH BLVD OLD RANCH PLAZA 25 21,806 100 2/6/2026 LAMPSON AV EB OLD RANCH PLAZA 735' W/ BASSWOOD ST 30 56,106 100 2/6/2026 LAMPSON AV EB 735' W/ BASSWOOD ST BASSWOOD ST 30 21,985 100 2/10/2026 LAMPSON AV EB BASSWOOD ST CANDLEBERY AV 28 36,105 52 1/27/2026 LAMPSON AV EB CANDLEBERRY AV HEATHER ST 29 74,883 63 1/27/2026 LAMPSON AV EB HEATHER ST ROSE ST 30 51,025 64 1/27/2026 LAMPSON AV EB ROSE ST TULIP ST 29 39,482 67 1/27/2026
LAMPSON AV EB TULIP ST CITY LIMITS 30 13,260 72 1/27/2026 LAMPSON AV WB OLD RANCH PLAZA SEAL BEACH BLVD 25 20,457 100 2/6/2026 LAMPSON AV WB 735' W/ BASSWOOD ST OLD RANCH PLAZA 30 55,127 100 2/6/2026 LAMPSON AV WB BASSWOOD ST 735' W/ BASSWOOD ST 30 21,620 100 2/6/2026 LAMPSON AV WB CANDLEBERY AV BASSWOOD ST 29 39,082 71 1/27/2026 LAMPSON AV WB HEATHER ST CANDLEBERRY AV 29 78,233 86 10/31/2025 LAMPSON AV WB ROSE ST HEATHER ST 27 46,077 79 10/31/2025 LAMPSON AV WB TULIP ST ROSE ST 26 34,607 73 10/31/2025
LAMPSON AV WB CITY LIMITS TULIP ST 26 13,656 76 10/31/2025 MARINA DR PCH 6TH ST 61 38,369 100 11/12/2025
MARINA DR 6TH ST 1ST ST 45 79,246 100 11/12/2025
MARINA DR 1ST ST CITY LIMIT (SAN GABRIEL RIVER) 50 27,585 100 11/12/2025 OLD RANCH PARKWAY SEAL BEACH BLVD 740' W/ SEAL BEACH 47 38,576 56 11/10/2025 OLD RANCH PARKWAY 740' W/ SEAL BEACH CDS 34 35,691 81 2/5/2026 SEAL BEACH BL ELECTRIC AV PCH 40 60,400 65 11/12/2025
SEAL BEACH BL NB PCH BOLSA AV 42 79,396 60 11/10/2025
SEAL BEACH BL NB BOLSA AV HERON POINTE 42 89,779 60 11/10/2025 SEAL BEACH BL NB HERON POINTE ADOLFO LOPEZ DR 42 55,188 60 2/5/2026 SEAL BEACH BL NB ADOLFO LOPEZ DR APOLLO DR 50 30,310 56 11/10/2025 SEAL BEACH BL NB APOLLO DR ROAD C 40 82,880 56 11/10/2025 SEAL BEACH BL NB ROAD C WESTMINSTER AVE 40 77,935 63 11/10/2025 SEAL BEACH BL NB WESTMINSTER AVE ST ANDREWS DR 40 42,790 96 2/5/2026 SEAL BEACH BL NB ST ANDREWS DR GOLDEN RAIN RD (N) 40 83,499 100 2/5/2026 MPAH
1 of 2
Appendix B
MPAH PCI Listing - Current Conditions
Sorted by Street Name
Street Name From To
Width of
Segment
Area Current PCI
Most Recent
Inspection Date
MPAH
SEAL BEACH BL NB GOLDEN RAIN RD (N) GATE RD 40 69,846 100 2/5/2026 SEAL BEACH BL NB OLD RANCH PKY LAMPSON AV 46 49,325 100 11/3/2025 SEAL BEACH BL NB LAMPSON AV ST. CLOUD DR 32 39,382 69 2/6/2026 SEAL BEACH BL NB ST. CLOUD DR PLYMOUTH DR 36 64,872 59 11/3/2025 SEAL BEACH BL NB PLYMOUTH DR CITY LIMIT (BRADBURY RD) 42 53,295 59 2/6/2026 SEAL BEACH BL SB BOLSA AV PCH 42 72,146 59 11/10/2025
SEAL BEACH BL SB HERON POINTE BOLSA AV 42 90,384 58 11/10/2025 SEAL BEACH BL SB ADOLFO LOPEZ DR HERON POINTE 42 55,060 58 11/10/2025 SEAL BEACH BL SB APOLLO DR ADOLFO LOPEZ DR 49 28,735 63 2/5/2026 SEAL BEACH BL SB ROAD C APOLLO DR 40 75,410 63 11/10/2025 SEAL BEACH BL SB WESTMINSTER AVE ROAD C 40 69,910 67 11/10/2025 SEAL BEACH BL SB ST ANDREWS DR WESTMINSTER AVE 40 49,616 100 2/5/2026 SEAL BEACH BL SB GOLDEN RAIN RD (N) ST ANDREWS DR 42 83,602 100 2/5/2026 SEAL BEACH BL SB GATE RD (N) GOLDEN RAIN RD 40 62,512 100 2/5/2026 SEAL BEACH BL SB LAMPSON AV OLD RANCH PKY 50 48,233 100 11/3/2025 SEAL BEACH BL SB ST. CLOUD DR LAMPSON AV 32 39,890 60 11/3/2025 SEAL BEACH BL SB PLYMOUTH DR ST. CLOUD DR 36 60,923 65 2/6/2026 SEAL BEACH BL SB CITY LIMIT (BRADBURY RD) PLYMOUTH DR 40 47,895 57 11/3/2025 WESTMINSTER AVE EB CITY LIMIT APOLLO DR 33 49,825 100 10/31/2025 WESTMINSTER AVE EB APOLLO DR ROAD B 33 38,875 99 10/31/2025 WESTMINSTER AVE EB ROAD B SEAL BEACH BLVD 33 72,592 88 10/31/2025 WESTMINSTER AVE EB SEAL BEACH BL KITTS HWY 36 35,168 72 10/31/2025 WESTMINSTER AVE EB KITTS HWY 2500' E/ KITTS HWY 32 80,000 84 10/31/2025 WESTMINSTER AVE EB 2500' E/ KITTS HWY 5000' E/ KITTS HWY 32 80,000 78 10/31/2025 WESTMINSTER AVE EB 5000' E/ KITTS HWY 7500' E/ KITTS HWY 32 80,000 76 10/31/2025 WESTMINSTER AVE EB 7500' E/ KITTS HWY CITY LIMITS (W/ BOLSA CHICA RD) 32 69,800 87 2/6/2026 WESTMINSTER AVE WB APOLLO DR CITY LIMIT 33 44,002 99 10/31/2025 WESTMINSTER AVE WB ROAD B APOLLO DR 33 41,270 100 10/31/2025 WESTMINSTER AVE WB SEAL BEACH BLVD ROAD B 33 56,105 99 10/31/2025 WESTMINSTER AVE WB KITTS HWY SEAL BEACH BL 25 26,634 73 10/31/2025 WESTMINSTER AVE WB 2500' E/ KITTS HWY KITTS HWY 32 80,000 79 10/31/2025 WESTMINSTER AVE WB 5000' E/ KITTS HWY 2500' E/ KITTS HWY 32 80,000 80 10/31/2025 WESTMINSTER AVE WB 7500' E/ KITTS HWY 5000' E/ KITTS HWY 32 80,000 77 10/31/2025 WESTMINSTER AVE WB CITY LIMITS (W/ BOLSA CHICA RD) 7500' E/ KITTS HWY 32 69,800 88 10/31/2025 2 of 2
Appendix B-2
Local Network
Appendix B
Local PCI Listing - Current Conditions
Sorted by Street Name
Street Name From To
Width of
Segment
Area Current PCI
Most Recent
Inspection Date
10TH ST ELECTRIC AV PCH 40 26,400 80 11/12/2025
10TH ST OCEAN AV ELECTRIC AV 40 38,000 68 11/17/2025
10TH ST SEAL WY OCEAN AV 25 5,250 42 11/17/2025
11TH ST ELECTRIC AV LANDING AV 37 7,770 96 11/12/2025
11TH ST SEAL WY OCEAN AV 25 5,250 50 11/17/2025
11TH ST OCEAN AV ELECTRIC AV 40 36,000 74 11/17/2025
12TH ST ELECTRIC AV NB PCH 36 31,392 62 11/5/2025
12TH ST OCEAN AV ELECTRIC AV 40 32,400 91 11/17/2025
12TH ST SEAL WY OCEAN AV 24 5,040 46 11/17/2025
12TH ST ELECTRIC AV SB ELECTRIC AV NB 37 3,774 70 11/12/2025 13TH ST ELECTRIC AV PCH 21 20,160 91 11/12/2025
13TH ST OCEAN AV ELECTRIC AV 40 28,400 85 11/17/2025
13TH ST SEAL WY OCEAN AV 25 5,250 78 11/17/2025
14TH ST ELECTRIC AV PCH 21 21,210 80 11/12/2025
14TH ST OCEAN AV ELECTRIC AV 36 23,760 82 11/17/2025
14TH ST SEAL WY OCEAN AV 25 5,250 50 11/17/2025
14TH ST ELECTRIC AV SB ELECTRIC AV NB 36 3,645 79 11/17/2025 15TH ST ELECTRIC AV PCH 21 23,310 73 11/12/2025
16TH ST ELECTRIC AV PCH 21 24,360 96 11/5/2025
17TH ST ELECTRIC AV PCH 21 26,460 96 11/12/2025
1ST ST OCEAN AV MARINA DR 40 35,480 83 2/5/2026
2ND ST OCEAN AV CENTRAL AV 40 34,400 67 11/12/2025
2ND ST CENTRAL AV MARINA DR 40 4,200 77 11/12/2025
3RD ST OCEAN AV CENTRAL AV 40 30,400 72 11/17/2025
4TH ST OCEAN AV CENTRAL AVE ROUNDABOUT 36 23,760 71 11/17/2025 4TH ST CENTRAL AVE ROUNDABOUT CENTRAL AVE ROUNDABOUT 60 4,200 72 11/17/2025 4TH ST CENTRAL AVE ROUNDABOUT MARINA DR 36 18,072 80 11/17/2025 5TH ST MARINA DR PCH 60 41,280 71 2/5/2026
5TH ST MARINA DR CENTRAL AV 36 27,900 65 11/17/2025
5TH ST CENTRAL AV OCEAN AV 36 22,536 66 11/17/2025
6TH ST OCEAN AV ELECTRIC AV 37 51,208 74 2/5/2026
7TH ST ELECTRIC AV MARINA DR 36 10,872 84 2/5/2026
7TH ST OCEAN AV ELECTRIC AV 40 51,200 85 2/5/2026
8TH ST ELECTRIC AV PCH 36 18,072 97 11/12/2025
8TH ST OCEAN AV ELECTRIC AV 40 46,000 78 11/17/2025
ADOLFO LOPEZ DR 425 W/SEAL BEACH BL CDS 60 51,366 85 11/10/2025 ADOLFO LOPEZ DR SEAL BEACH BL 425 W/SEAL BEACH BL 60 25,500 58 2/5/2026 AGUA PL MARLIN AV CDS 27 7,040 94 2/5/2026
ALMOND AV VIOLET ST SUNFLOWER CR 37 19,270 84 10/29/2025 ALMOND AV SUNFLOWER CR OLEANDER ST 37 35,705 100 10/29/2025 ALMOND AV OLEANDER ST IRIS CR 36 40,320 100 10/29/2025
ALMOND AV IRIS CR DAISY ST 36 35,100 100 10/29/2025
ALMOND AV DAISY ST COLUMBINE ST 36 26,460 100 10/29/2025 ALMOND AV COLUMBINE ST ASTER ST 36 44,560 57 10/29/2025 ASTER ST ALMOND AV BIRCHWOOD AV 37 45,843 85 11/10/2025 Local
1 of 6
Appendix B
Local PCI Listing - Current Conditions
Sorted by Street Name
Street Name From To
Width of
Segment
Area Current PCI
Most Recent
Inspection Date
Local
ASTER ST BIRCHWOOD AV CANDLEBERRY AV 37 7,622 94 1/27/2026 AVALON DR CATALINA AV END 33 14,190 78 11/3/2025
BALBOA DR BOLSA AV CATALINA AV 37 39,220 100 11/3/2025
BALBOA DR PCH BOLSA AV 37 24,420 50 11/3/2025
BANYAN AV CAMELIA ST COLUMBINE ST 33 19,800 100 11/10/2025 BASSWOOD ST ASTER ST LAMPSON AV 36 14,760 95 2/6/2026
BAYOU WY BAYSIDE DR HARBOR WY 33 20,790 71 11/3/2025
BAYSIDE DR BOLSA AV CRESTVIEW AV 33 46,530 71 11/3/2025 BEACHCOMBER DR BOLSA AV SEA BREEZE DR 33 38,280 70 2/5/2026 BERYL COVE WY EMERALD COVE WY MARLIN AV 33 15,485 90 11/5/2025 BIRCHWOOD AV DAISY ST ASTER ST 33 54,450 95 2/9/2026
BIRCHWOOD AV OLEANDER ST DAISY ST 33 64,350 88 2/6/2026 BLUEBELL ST ALMOND AV BIRCHWOOD AV 33 33,345 100 11/10/2025 CAMELIA ST ALMOND AV BANYAN AV 33 19,470 67 11/10/2025
CANDLEBERRY AV FUCHSIA ST ASTER AV 36 63,720 43 10/29/2025 CANDLEBERRY AV MARIGOLD ST FUCHSIA ST 37 51,504 75 10/29/2025 CANDLEBERRY AV WISTERIA ST OLEANDER ST 33 55,770 68 10/29/2025 CANDLEBERRY AV ASTER ST LAMPSON AV 36 13,140 84 2/6/2026 CARAVEL WY MARINA DR CORSAIR WY 37 13,320 98 11/10/2025 CARMEL AV SURF PL COASTLINE DR 37 13,320 94 11/3/2025
CARNATION CR ALMOND AV CDS 33 8,840 76 2/6/2026
CATALINA AV COASTLINE DR SURF PL 38 21,660 91 11/3/2025 CATALINA AV SURF PL AVALON DR 37 30,710 98 11/3/2025
CATALINA AV AVALON DR BALBOA DR 37 19,795 99 11/3/2025
CATALINA AV BALBOA DR SEA BREEZE DR 37 43,734 64 11/3/2025 CATALINA AV SEA BREEZE DR BAYSIDE DR 37 18,870 72 11/3/2025 CATALINA AV BAYSIDE DR CDS 37 31,442 81 11/3/2025
CENTRAL AV 1ST ST 2ND ST 18 5,196 89 11/12/2025
CENTRAL AV 2ND ST 4TH ST 36 21,060 88 11/12/2025
CENTRAL AV 4TH ST 6TH ST 36 20,592 74 11/12/2025
CENTRAL AV 6TH ST 7TH ST 36 9,720 99 11/12/2025
CENTRAL AV 7TH ST MAIN ST 36 21,096 95 11/12/2025
CENTRAL AV MAIN ST 10TH ST 36 9,540 90 11/12/2025
CENTRAL AV 10TH ST 12TH ST 36 20,340 92 11/12/2025
CENTRAL WY 2ND ST 1ST ST 40 10,400 66 11/12/2025
CENTRAL WY 4TH ST 2ND ST 38 21,280 77 11/12/2025
CENTRAL WY 5TH ST 4TH ST 38 9,880 76 11/12/2025
CLIPPER WY CARAVEL WY ELECTRIC AV 33 30,030 98 11/10/2025 CLOVER CR ALMOND AV CDS 33 5,540 96 11/10/2025
COASTLINE DR CARMEL AV CDS 27 14,110 77 11/3/2025
COASTLINE DR MARVISTA DR CARMEL DR 33 15,015 68 11/3/2025 COASTLINE DR BALBOA DR SILVER SHOALS AVE 33 26,235 79 11/3/2025 COASTLINE DR SILVER SHOALS AVE MARVISTA DR 37 36,963 64 11/3/2025 COLLEGE PARK DR YALE LN (S) HARVARD LN (S) 36 22,860 89 10/29/2025 COLLEGE PARK DR (S) HARVARD LN CITY LIMIT 30 32,365 62 10/29/2025 2 of 6
Appendix B
Local PCI Listing - Current Conditions
Sorted by Street Name
Street Name From To
Width of
Segment
Area Current PCI
Most Recent
Inspection Date
Local
COLLEGE PARK DR HARVARD LN (N) YALE LN (N) 37 34,585 90 10/29/2025 COLLEGE PARK DR YALE LN (S) YALE LN (N) 36 38,988 84 2/6/2026 COLUMBINE ST ALMOND AV BANYAN AV 33 6,930 66 2/6/2026
CORAL PL CDS BAYSIDE DR 27 7,310 74 2/5/2026
CORSAIR WY CARAVEL WY SCHOONER WY 33 33,660 94 11/10/2025 CREST DR CATALINA AV CRESTVIEW AV 33 6,930 82 11/3/2025 CRESTVIEW AV CATALINA AV BAYSIDE DR 33 37,290 87 11/3/2025 CRESTVIEW AV BAYSIDE DR CREST DR 33 37,290 84 2/5/2026
CRESTVIEW AV CREST DR AVALON DR 33 30,525 80 11/3/2025
CRYSTAL COVE WY MARBLE COVE WY OPAL COVE WY 33 17,160 86 11/5/2025 CRYSTAL PL CRYSTAL COVE WY CDS 27 7,695 100 11/5/2025
DAFFODIL CR ALMOND AV CDS 33 8,840 64 11/10/2025
DAHLIA DR ALMOND AV CDS 33 8,840 69 11/10/2025
DAISY CR FIR AV CDS 33 8,840 98 10/29/2025
DAISY ST ALMOND AV BIRCHWOOD AV 33 13,530 98 11/3/2025
DAISY ST CANDLEBERRY AV DOGWOOD AV 33 6,930 100 10/29/2025 DARTMOUTH CR HARVARD LN END 34 8,120 86 10/29/2025
DOGWOOD AV DAISY ST IRONWOOD AV 33 48,510 100 10/29/2025 DOGWOOD AV MARIGOLD ST FUCHSIA ST 33 46,538 100 10/31/2025 DOGWOOD AV WISTERIA ST OLEANDER ST 33 57,585 99 10/29/2025 DOLPHIN AV SEAL WY OCEAN AV 24 5,424 64 11/17/2025
DOLPHIN AV OCEAN AV ELECTRIC AV 24 13,968 77 11/17/2025 DORY WY GALLEON WY SCHOONER WY 28 10,080 72 11/10/2025
DRIFTWOOD AV BALBOA DR COASTLINE DR 33 48,180 66 11/3/2025 EBBTIDE PL COASTLINE PL CDS 27 7,410 73 11/3/2025
ELDER AV FUCHSIA ST IRONWOOD AV 36 52,812 94 2/5/2026
ELDER AV HEATHER ST FUCHSIA ST 36 18,720 72 2/6/2026
ELDER AV OLEANDER ST HEATHER ST 36 40,680 80 10/29/2025 ELDER AV VIOLET ST PRIMROSE ST 33 45,540 100 10/29/2025 ELECTRIC AV 5TH ST CORSAIR WY 37 18,870 90 11/10/2025
ELECTRIC AV CORSAIR WY CDS 33 17,218 77 11/10/2025
EMERALD COVE WY BERYL COVE WY JADE COVE WY 33 19,140 83 11/5/2025 EMERALD PL EMERALD COVE WY CDS 27 7,645 98 11/5/2025
FATHOM AV SILVER SHOALS AV BALBOA DR 33 26,730 71 11/3/2025 FERN CR ALMOND AV CDS 33 8,840 95 10/31/2025
FIR AV GOLDENROD ST IRONWOOD AV 33 48,180 70 2/6/2026
FIR AV ROSE ST HEATHER ST 33 54,385 90 10/29/2025
FIR AV SUNFLOWER ST ROSE ST 33 10,890 94 10/29/2025
FIR AV WISTERIA ST SUNFLOWER ST 33 40,260 46 2/6/2026
FIR CR FIR AV CDS 60 8,900 55 10/29/2025
FUCHSIA CR FIR AV CDS 33 12,140 75 10/29/2025
FUCHSIA ST BIRCHWOOD AV CANDLEBERRY AV 33 6,930 78 10/31/2025 FUCHSIA ST CANDLEBERRY AV ELDER AV 33 15,048 74 10/31/2025 GALLEON WY ELECTRIC AV SCHOONER WY 33 10,230 84 11/10/2025 GALLEON WY SCHOONER WY DORY WY 33 25,638 80 11/10/2025
3 of 6
Appendix B
Local PCI Listing - Current Conditions
Sorted by Street Name
Street Name From To
Width of
Segment
Area Current PCI
Most Recent
Inspection Date
Local
GOLDENROD CR ALMOND AV CDS 33 8,840 83 10/31/2025
GOLDENROD ST ELDER AV FIR AV 33 7,692 82 10/29/2025
GOLDENROD ST FIR AV CDS 33 11,494 80 10/29/2025
GUAVA AV IRONWOOD AV CDS 33 18,740 71 2/6/2026
GUAVA AV PANSY ST HEATHER ST 33 44,880 100 10/29/2025
HARBOR WY BAYSIDE DR BAYOU WY 33 25,080 94 2/5/2026
HARVARD LN COLLEGE PARK DR OCCIDENTAL LN 37 39,331 96 10/29/2025 HARVARD LN OCCIDENTAL LN (N) COLLEGE PARK DR 37 47,693 94 10/29/2025 HARVARD LN (N) COLLEGE PARK DR CDS 37 37,804 98 10/29/2025 HAZELNUT AV GUAVA AV HEATHER ST 33 39,930 83 10/29/2025 HAZELNUT AV HEATHER ST ROSE ST 33 50,985 68 10/29/2025
HAZELNUT AV WISTERIA ST SUNFLOWER ST 33 43,230 96 10/29/2025 HEATHER CR ALMOND AV CDS 33 8,840 86 10/31/2025
HEATHER ST HAZELNUT AV IRONWOOD AVE 37 9,250 100 10/29/2025 HEATHER ST ELDER AV HAZELNUT AV 37 26,714 100 10/29/2025 HEATHER ST IRONWOOD AVE LAMPSON AV 37 5,180 100 10/29/2025 IRIS CR ALMOND AV CDS 33 8,840 71 10/31/2025
IRIS ST HAZELNUT AV IRONWOOD AV 32 7,232 96 10/29/2025
IRONWOOD AV CANDLEBERRY AV ELDER AV 33 17,292 90 2/5/2026 IRONWOOD AV ELDER AV HEATHER ST 33 64,911 93 2/5/2026
IRONWOOD AV ROSE ST IRIS ST 33 46,860 96 10/29/2025
IRONWOOD AV WISTERIA ST TULIP ST 37 11,914 100 10/29/2025 IRONWOOD AV TULIP ST SUNFLOWER ST 37 37,740 96 10/29/2025 ISLAND VIEW DR BOLSA AV SEA BREEZE DR 33 36,630 69 11/3/2025 JADE COVE WY EMERALD COVE WY MARLIN AV 33 15,485 83 2/11/2026 JASMIN CR ALMOND AV CDS 33 8,840 92 10/31/2025
LAGUNA PL MARLIN AV CDS 27 11,460 63 11/5/2025
LANDING AV 12TH ST 11TH ST 42 10,920 91 11/12/2025
LANDING AV SEAL BEACH BL 16TH ST 22 10,670 58 11/5/2025 LANDING AV 16TH ST 15TH ST 21 4,788 48 11/5/2025
LANDING AV 15TH ST 14TH ST 21 4,788 53 2/5/2026
LANDING AV 14TH ST 12TH ST 21 10,542 44 11/5/2025
LOYOLA PLAZA COLLEGE PARK DR END 25 9,250 97 10/31/2025 MAIN ST ELECTRIC AV PCH 52 35,350 96 11/12/2025
MAIN ST OCEAN AV ELECTRIC AVE 57 67,830 75 11/12/2025
MARBLE COVE WY CRYSTAL COVE WY MARLIN AV 33 15,815 100 11/5/2025 MARIGOLD ST BIRCHWOOD AV CANDLEBERRY AV 33 5,280 99 10/31/2025 MARIGOLD ST CANDLEBERRY AV DOGWOOD AV 33 5,280 100 10/31/2025 MARINE AV ELECTRIC AV DOLPHIN AV 24 7,680 55 11/17/2025 MARLIN AV SEAL BEACH BL RIVIERA DR 32 24,480 87 11/5/2025 MARLIN AV RIVIERA DR BALBOA DR 37 33,300 90 2/5/2026
MARVISTA AV CATALINA AV COASTLINE DR 33 56,106 83 11/3/2025 MARVISTA AV COASTLINE DR PCH 36 4,570 70 11/12/2025
NEPTUNE AV SEAL WY OCEAN AV 24 5,040 78 2/5/2026
NORTH GATE RD SEAL BEACH BL 650' W/O SEAL BEACH BL 42 28,895 58 2/5/2026 4 of 6
Appendix B
Local PCI Listing - Current Conditions
Sorted by Street Name
Street Name From To
Width of
Segment
Area Current PCI
Most Recent
Inspection Date
Local
NORTH GATE RD 650' W/O SEAL BEACH BL PAVEMENT CHANGE 42 31,500 99 11/10/2025 NORTH GATE RD PAVEMENT CHANGE END 30 56,010 63 11/10/2025 OCCIDENTAL DR STANFORD LN HARVARD LN 33 5,280 100 10/31/2025 OCEAN AV 13TH ST MAIN ST 52 65,780 68 11/17/2025
OCEAN AV MAIN ST 5TH ST 52 64,740 66 2/5/2026
OCEAN AV ELECTRIC AV 13TH ST 52 61,070 66 11/17/2025
OCEAN AV 5TH ST 1ST ST 52 64,480 70 11/12/2025
OLEANDER ST ALMOND AV (S) ALMOND AV (N) 36 5,808 100 10/31/2025 OLEANDER ST ALMOND AV (N) BIRCHWOOD AV 33 9,108 100 2/6/2026 OLEANDER ST BIRCHWOOD AV ELDER AV 36 25,488 94 1/27/2026 OLEANDER ST ELDER AV FIR AV 36 9,216 89 1/27/2026
OPAL COVE WY CRYSTAL COVE WY MARLIN AV 33 15,485 93 11/5/2025 PANSY CR ALMOND AV CDS 33 15,440 98 10/31/2025
PANSY ST FIR AV GUAVA AV 33 5,280 100 10/31/2025
PRIMROSE CR ALMOND AV CDS 33 15,440 99 10/31/2025
PRIMROSE ST DOGWOOD AV ELDER AV 33 6,930 100 10/29/2025 PRINCETON CR HARVARD LN CDS 30 5,635 79 10/31/2025
PURDUE CR COLLEGE PARK DR CDS 27 5,354 93 10/31/2025
RIVIERA DR MARLIN AV BOLSA AV 31 17,360 93 11/5/2025
ROSE CR ALMOND AV CDS 33 15,440 92 10/31/2025
ROSE ST FIR AV HAZELNUT AV 37 14,430 95 10/31/2025
ROSE ST HAZELNUT AV LAMPSON AV 37 16,280 100 10/31/2025 ROSSMOOR CENTER WY SEAL BEACH BL WEST RD 30 25,920 48 10/31/2025 ROSSMOOR CENTER WY WEST RD MONTECITO RD 28 10,192 32 10/31/2025 SANDPIPER DR BOLSA AV TAPER DR 33 36,630 77 11/3/2025
SCHOONER WY GALLEON WY DORY WY 33 21,780 81 11/10/2025
SEA BREEZE DR BOLSA AV CATALINA AV 33 38,280 78 11/3/2025 SEAL WY 10TH ST 11TH ST 15 4,350 77 11/17/2025
SEAL WY DOLPHIN AV 14TH ST 13 3,315 89 2/5/2026
SEAL WY 12TH ST 11TH ST 12 3,600 88 11/17/2025
SEAL WY 13TH ST 12TH ST 12 3,540 95 11/17/2025
SEAL WY 14TH ST 13TH ST 12 3,540 94 11/17/2025
SEAL WY NEPTUNE AV DOLPHIN AV 13 5,005 90 11/17/2025
SEAL WY ELECTRIC AV NEPTUNE AV 13 6,565 86 11/17/2025
SILVER SHOALS AV BOLSA AV FATHOM AV 33 9,900 89 2/5/2026 SOUTH SHORE DR BOLSA AV TAPER DR 33 34,980 75 11/3/2025 STANFORD LN COLLEGE PARK DR COLLEGE PARK DR 32 60,736 100 10/31/2025 SUNFLOWER CR ALMOND AV CDS 33 15,440 67 2/6/2026
SUNFLOWER ST FIR AV IRONWOOD AV 37 20,720 100 10/31/2025 SURF PL CATALINA AV END 33 15,840 87 2/5/2026
TAPER DR BOLSA AV CATALINA AV 33 36,630 77 11/3/2025
TEABERRY CR ALMOND AV CDS 33 15,440 67 10/31/2025
TULIP ST IRONWOOD AV LAMPSON AV 36 4,248 44 10/31/2025
VIOLET ST ALMOND AV CANDLEBERRY AV 33 21,780 88 1/27/2026 VIOLET ST ELDER AV FIR AV 33 5,280 86 2/6/2026
5 of 6
Appendix B
Local PCI Listing - Current Conditions
Sorted by Street Name
Street Name From To
Width of
Segment
Area Current PCI
Most Recent
Inspection Date
Local
WISTERIA ST DOGWOOD AV IRONWOOD AV 37 40,575 100 10/31/2025 WISTERIA ST DOGWOOD AV CDS 33 27,920 76 2/6/2026
YALE CR END YALE LN 48 5,510 99 10/31/2025
YALE LN (N) COLLEGE PARK DR (S) COLLEGE PARK DR 33 45,968 100 10/31/2025 6 of 6
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XIII. Appendix C – GIS Digital Data
Introduction
The OCTA GIS Section maintains a spatial inventory of transportation infrastructure which mostly consists of major arterial streets, roads, and highways. A key component of road information is pavement condition.

Maintaining an inventory of pavement condition will enhance OCTA’s GIS visualization and analysis capabilities and assist in understanding the transportation investment needs throughout the region. Therefore, a GIS dataset in digital format should be included in this report.

If the agency is unable to provide pavement data in the requested GIS format, a request for exception must be submitted by the agency. When requesting an exception, the agency must provide a letter signed by the Public Works Director with an explanation and a timeline of when the agency will have the capabilities of providing pavement data in the required GIS digital format.

Structure of GIS Data
The GIS dataset must consist of linear or polygon geographic features that represent road/street segments. All segments that are part of the report should be included in the GIS dataset. The attribute information of each segment must follow the requirements listed below under GIS Feature Attributes.

The GIS data requirements are discussed below. Most commercial and open-source GIS software provides industry-standard tools to manage GIS data to meet these requirements.

GIS Digital Data Format
The GIS data must be submitted in either one of the following formats:
• Esri Shapefile, or
• Esri File Geodatabase
Metadata
The GIS data are required to have associated metadata. The minimum metadata items required are:
• Title of Dataset
• Tags (A set of words that can be used by GIS to search for the resource. For example: “pavement”, “transportation”, “roads”)
• Summary (A brief purpose statement of the dataset)
• Description (A brief narrative of the dataset’s content) • Credits (A recognition of those who created or contributed to the resource) Spatial Geometry Type
The spatial geometry of the segment features should be lines that represent the roadway centerline as accurately as possible. Polygon features may be provided if they are the only spatial features available. If polygons are provided, they must spatially represent the paved surface of roadway segments.

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Projection
The GIS data must have spatial reference information and have its coordinate system identified and embedded in or associated with the data file(s). All GIS data submitted to OCTA should be in the following projected coordinate system:
• NAD 1983 State Plane California VI FIPS 0406 (US Feet) - More information about this system can be found at: https://spatialreference.org/ref/epsg/nad83-california-zone-6-ftus/ GIS Feature Attributes
The required segment attributes are:
• Street name
• Unique segment identifier (Segment ID from original source if available) • Name of intersecting road at the beginning of a segment • Name of intersecting road at the end of the segment
• Current pavement condition index (PCI)
• Current PCI inspection date
• Length of road segment in feet
• Width of road segment in feet
• Paved area of road segment in square feet or square yards Additional attributes such as number of travel lanes, direction of travel, projected PCI and pavement surface type may be provided. An example of a GIS attribute table for road segments is shown below (Note that there are additional attributes such as surface, functional class, and number of travel lanes).

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XIV. Appendix D – Quality Assurance/Quality Control Plan Introduction
When performing data collection in any field, the need for quality control is paramount as it is essential for accurate planning, analysis and design. This is particularly true for collecting pavement distress data for a pavement management system.

The Quality Assurance/Quality Control (QA/QC) Plan establishes minimum quality standards for performance and procedures for updates of the pavement management system.

If applicable, utilize the space below to include information on the agency’s QA/QC policies:

NCE’s “Quality Assurance Management Plan” (QAMP) affirms that:
“NCE is dedicated to achieving technical and management excellence and to delivering professional engineering and environmental services that meet or exceed our clients' needs. NCE's Quality Control (QC) Program is designed to achieve these goals. This QA Management Plan (QAMP) describes NCE's QA Program, which is based on four principles: client satisfaction, employee participation, problem prevention, and continuous quality improvements.” NCE's QAMP establishes minimum quality standards for performance and procedures for assuring that our clients receive quality service. It requires the participation of employees at every level. It encourages project managers and technical staff to take pride in their work and responsibility for ensuring that the work is done correctly the first time. The program is designed to reduce the incidence of problems related to quality and results in implementation, where necessary, of corrective actions and modification of work procedures to minimize the incidence of future problems.

Objectives
This document constitutes a formal QA/QC Plan for the City of Seal Beach. It was prepared on 10/1/2025.

Specifically, it is intended for the 2025/2026 Pavement Management Plan Update. The focus is on the collection of network-level pavement distress data (defined by National Cooperative Highway Research Program (NCHRP) Synthesis 401 Quality Management of Pavement Data Collection, as “Network-level data collection involves collection of large quantities of pavement condition data, which is often converted to individual condition indices or aggregated into composite condition indices.”)
This document also addresses the QA/QC plan requirements of the Orange County Transportation Authority (OCTA)’s “Countywide Pavement Management Plan Guidelines” (section 2.4), adopted in May 2010.

Structure of QA/QC Plan
The following components are addressed in this QA/QC Plan:
• Condition survey procedures used
• Accuracy required for data collection
• Inspector qualifications and experience
• Safety
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Condition Survey Procedures
The governing document in performing condition surveys for the City of Seal Beach is ASTM D6433 “Standard Practice for Roads and Parking Lots Pavement Condition Index (PCI) Surveys.” Both asphalt concrete (AC) and Portland cement concrete (PCC) pavements are included in this protocol. The following distresses are collected for each pavement type.

Asphalt Concrete AC Pavements

1. Alligator (fatigue) cracking

2. Bleeding

3. Block cracking

4. Bumps and sags

5. Corrugation

6. Depression

7. Edge cracking

8. Joint reflection cracking

9. Lane/Shoulder drop off

10. Longitudinal & Transverse cracking

11. Patching and utility cut patching

12. Polished aggregate

13. Potholes

14. Railroad crossing

15. Rutting

16. Shoving

17. Slippage cracking

18. Swell

19. Weathering

20. Raveling
Portland Cement Concrete (Jointed)

1. Blowup/buckling

2. Corner breaks

3. Divided slab

4. Durability (“D”) cracking

5. Faulting

6. Joint seal damage

7. Lane/shoulder drop off

8. Linear cracking

9. Patching (large) and utility cuts

10. Patching (small)

11. Polished aggregate

12. Popouts

13. Pumping

14. Punchout

15. Railroad crossing

16. Scaling, map cracking and crazing

17. Shrinkage cracks

18. Spalling (corner)

19. Spalling (joint)
Any exceptions to the above procedures are discussed before any surveys are performed. They are documented in the paragraphs below.
[Note to agency: these are usually related to distresses or situations that are not covered in the manuals.

Examples include roller check marks or edge cracking on streets with no curbs and gutters. Others include the raveling of surface seals or the use of open-graded asphalt concrete mixes where the surface appears to have large voids present. Any modifications must be documented and included in this document. Photos are extremely helpful.]
All surveys are performed as walking surveys, and the entire pavement area is inspected. Field crews are typically composed of a two-person crew traveling in a van. The crew will collect and record visual distresses using equipment installed in the van. The safety of field personnel is paramount in all instances.

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The sample unit selected must be representative of the entire pavement section. This assumes that the section is homogenous; if it is not homogeneous, then the section must be split according to the criteria agreed upon by the agency. Typically, the criteria used are:
• Pavement condition
• Construction age, if known
• Maintenance history, if known
• Traffic volumes (or functional classification as a surrogate) • Surface types (e.g. asphalt concrete or Portland cement concrete) • Geometric elements (e.g. widths)
Any modifications to the section inventory data are documented in the pavement management report.

A sample unit must be between 2,500 ± 1,000 square feet in conformance with ASTM D6433 protocols. Typical sample unit dimensions are 100 feet long by the width of the street. Streets that are wider than 40 feet wide will have shorter lengths (generally 50 feet) or if they are divided by a raised median, separate sample units will be taken in each direction.

Any pavement areas that are not representative of the section will be noted and surveyed as an additional sample unit.

Accuracy Required for Data Collection
The accuracy required for data collection has two components, both of which are further described in the following paragraphs.
• Re-inspections
• PCI comparisons with past surveys
Random and Systematic Re-Inspections
Random Re-inspections
Random re-inspections will include a representative selection across the following categories:
• Functional classes (i.e. MPAH, locals);
• Surface types (e.g. asphalt concrete or Portland cement concrete); • Pavement conditions (e.g. good, fair, poor);
• Inspectors;
• Geographical areas, if applicable.

Systematic Re-inspections
For systematic re-inspections, this could be due to noticed trends such as specific treatment types (e.g. opengraded mixes), a specific inspector or geographical area. In such cases, more than 5% will be re-inspected.

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Acceptability Criteria
At the time of re-inspection, the actual distresses will be re-inspected and verified, and any corrections made, if necessary. Distress types and severities must be the same and re-measured quantities within ±10% of the original measured quantity.

If corrections are required on more than 10% of the re-inspected sample unit, then an additional 5% will be reinspected. This will continue until more than 95% of the re-inspected sections meet the acceptability criteria.

PCI Comparison with Past Surveys
As another level of quality control, the new PCIs are compared with the previous PCIs. If they differ by more than ±10 PCI points, these sections are automatically flagged for further investigation.

If PCI Increases 10 points
The section is investigated to see if a maintenance and rehabilitation event has occurred since the last survey, but has not been recorded. Typically, it may include activities such as:
• Crack sealing activities – changes medium or high severity cracking to low severity • Patching activities – alligator cracking that has been removed and patched, so that the resultant PCI is increased.
• Surface seals
• Overlay
• Others
Therefore, an up to date maintenance and rehabilitation history file in the pavement management database is desirable, both for historical accuracy as well as to provide additional quality control.

If PCI decreases 10 points
The section is checked to see if the average deterioration rate (usually 3 to 4 points per year) is exceeded. If the drop in PCI is within range of what is acceptable, no further action is required. If the drop is more than the acceptable range, a re-inspection will be performed. The default performance curves in the pavement management software form the basis for what is acceptable.

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Inspector’s Qualifications and Experience
The NCE personnel involved in pavement condition data collection and analysis for this project—regardless of survey method (walking, windshield, semi-automated, or fully automated)—are strongly recommended to attend formal ASTM D6433 distress training through either the annual OCTA training program or an internal training program.

Critical Requirement: All PCI results submitted as part of this project must be reviewed and signed by at least one inspector holding an active OCTA Pre-Qualification certificate. Reports that are not reviewed and signed by an OCTA pre-qualified inspector will not be accepted by OCTA. Local jurisdictions will be required to submit a revised report prepared by an OCTA pre-qualified inspector.

The table below identifies all project personnel involved in field data collection and QA/QC review, including their training credentials and OCTA Pre-Qualification status.

Inspector Name Role
(Field Inspector or
QA/QC Reviewer or
Both)
Date of ASTM
D6433
Training
Training
Conducted By:

OCTA Pre-Qualification
Active
(Y/N)
Expiration
Date
Certificate
Provided
with this
Report
(Y/N)
Joseph De Leon Field Inspector 12/23/2024 Mei-Hui Lee Y 6/30/2027 Y Franc Escobedo Field Inspector 12/23/2024 Mei-Hui Lee Y 6/30/2027 Y Shaun Russo QA/QC Reviewer 12/23/2024 Mei-Hui Lee Y 6/30/2027 Y As shown above, the field inspectors and the QA/QC reviewer all hold active OCTA Pre-qualification.

Resumes of the technicians utilized on this project are included as an attachment.

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Safety Procedures
The NCE administers a health and safety program in compliance with the Cal Occupational Safety and Health Administration (OSHA) Title VIII, Section 3203. The program is documented in NCE's Workplace Safety Program Manual.

Generally, the safety procedures include (Edit as applicable to agency):
• Inspectors to wear Class 2 or 3 safety vest at all times; • Flashing beacon on all vehicles utilized for surveys; and • Stopped vehicles to be parked at locations away from moving traffic (e.g. nearby parking, shoulders, etc.).
• For higher volume streets, inspectors will use the sidewalk and or medians and move in the face of traffic when conducting surveys. This will furnish them with more time and provide them with better chances of escaping a dangerous situation involving incoming vehicles.

On streets where there is a high volume of traffic or high speeds, additional measures may be necessary, such as:
• Surveys to occur during off-peak periods or on weekends; • Additional inspector to watch out for traffic; and
• Traffic flaggers in extreme cases.

In extreme cases where it is not possible to walk on the pavement surface, inspections will be performed from sidewalks or raised medians. However, this is extremely rare for city or county roads/streets; this is most often encountered on state highways, and lane closures are the most likely option in that circumstance.

All NCE inspectors are required to take online safety programs annually as administered by “Click Safety.” These classes include:
• Workzone Traffic Safety Tips for Construction.
• Cal Heat Illness Prevention for all Industry Workers. • Cal Person Protective Equipment for Construction.

Attachments
A. Certificate of Prequalification – OCTA Pavement Inspector Prequalification Program B. Resumes of Field Inspectors
---End of QA/QC Plan---
Attachment A
Certificate of Prequalification

CERTIFICATE
Shaun Russo
This certificate has been
presented to
for successfully meeting the requirements of the
OCTA 2025 Pavement Inspector Prequalification Program
using MANUAL survey techniques
Expiration:

6.30.2027
www.WestCoastEC.com/OCTA
Of Prequalification

CERTIFICATE
Franc Escobedo
This certificate has been
presented to
for successfully meeting the requirements of the
OCTA 2025 Pavement Inspector Prequalification Program
using MANUAL survey techniques
Expiration:

6.30.2027
www.WestCoastEC.com/OCTA
Of Prequalification

CERTIFICATE
Joseph De Leon
This certificate has been
presented to
for successfully meeting the requirements of the
OCTA 2025 Pavement Inspector Prequalification Program
using MANUAL survey techniques
Expiration:

6.30.2027
www.WestCoastEC.com/OCTA
Of Prequalification
Attachment B
Resumes of Field Inspectors
Attachment B
Resume of Field Inspectors
Registrations and Certifications
OCTA Pavement Inspector
Prequalification
Affiliations
American Society of Civil Engineers
American Public Works Association
Joined NCE
2023
Total Years of Experience
5 years
Shaun Russo
PMP Analyst
Shaun Russo recently joined NCE in 2023 as a pavement management program analyst. He is experienced in leading various types of public works projects throughout Southern California. He has completed projects for over 60 local agencies including pavement management programs, sidewalk management programs, right-of-way asset inventories, and various types of Geographic Information Systems technical support. His experience includes working with agencies throughout San Diego, Orange, Los Angeles, Riverside, and San Bernardino Counties.

He is experienced in pavement distress data collection according to the American Society for Testing and Materials D6433 standards and has completed the Orange County Transportation Authority’s PAVER™ ‘Distress Identification’ course for Asphalt Concrete and Portland Cement Pavements. He has extensive experience with both PAVER™ and StreetSaver® pavement management software and has built and maintained databases for several local agencies. His experience with Geographic Information Systems has allowed him to perform advanced analysis of different types of data and has allowed him to ensure a high level of data accuracy across his projects.

Shaun has worked on all aspects of pavement/sidewalk management programs from initial network creation to budgetary analysis and maintenance recommendations. He works closely with city staff to learn the internal operations of each agency and tailor each project to meet their specific needs.

Representative Projects
Pavement Management Program Updates
City of Yorba Linda, CA
Staff Engineer/PMP Analyst. Shaun’s role was to assist the field team with PCI data collection and lead the quality control efforts. He was responsible for updating the city’s geographic information systems files and StreetSaver database with all PCI and M&R data. NCE has served the pavement management needs of the City of Yorba Linda through three consecutive cycles since 2020. In 2020, NCE transitioned the City’s PAVER™ database to the MTC StreetSaver® platform and, as part of the 2020 and 2022 PMP updates, completed tasks such as converting databases, verifying street inventory, field-verifying pavement inventory, conducting distress/condition surveys using ASTM D6433 on 215 centerline miles, calculating PCI for each street section, performing budgetary analyses with three funding scenarios, developing seven-year and two-year maintenance and repair work plans, and preparing the final report for OCTA submittal. NCE completed the City’s PMP Update in 2023/24, with the final report submitted to OCTA in May 2024.

Pavement Management Program Updates
City of Anaheim, CA
Staff Engineer/PMP Analyst. Shaun’s role was to lead the quality control efforts for NCE. NCE updated Anaheim’s PMP to meet OCTA’s Measure M2 requirements Attachment B
Resume of Field Inspectors
from 2013 through 2023, covering 584 centerline miles of arterial and local streets. Across multiple PMP cycles, NCE conducted pavement inspections, collected ride quality data, updated maintenance histories, and delivered GIS files with condition data, all under a rigorous quality control plan. The team analyzed various funding scenarios to meet targeted PCI goals and backlogs, prepared all required OCTA reports, identified sidewalk gaps, and developed a five-year work plan for arterial streets. NCE completed the latest PMP update and OCTA submittal in 2023, delivered the Arterial Streets Five-Year Plan in June 2024, and has been selected for PMP updates through 2029.

M2 PMP Support Services; Paver™ and StreetSaver® Training Workshops Orange County Transportation Authority, CA
Trainer/Support Staff. Shaun has been a lead trainer for the annual OCTA PMP training since 2023. He has assisted in the PMP Distress and Software training courses and has led the field training on PCI data collection following ASTM D6433 standards. Since 1997, NCE has partnered with OCTA on a range of PMP projects across Orange County’s 6,500 miles of roads. The county’s 35 cities and the county itself must maintain pavement management systems to qualify for Measure M funding, a transportation sales tax renewed through 2041. For the past 16 years, NCE has provided guidance and recommendations to help agencies establish and maintain these systems. In 2024, NCE was retained by OCTA to provide PMP support services, including staff augmentation and a comprehensive review of PMP practices and challenges. NCE surveyed agencies, with 34 out of 35 responding, and presented the results at the April OCTA Technical Advisory Committee. Since 2011, NCE has developed and led annual PAVER™ and StreetSaver® training workshops for OCTA. The most recent training, completed in April 2025, included field identification of pavement distresses, software training, and report preparation. These ongoing efforts help agencies prioritize rehabilitation projects and ensure compliance with OCTA requirements.
2024 Pavement Management Program Update and Traffic Sign Inventory City of Thousand Oaks, CA
PMP Analyst. NCE is presently conducting a comprehensive evaluation of the entire street network consisting of about 384 centerline miles of streets, in accordance with ASTM D6433 through automated surveys. Various budget scenarios were analyzed to assess the impact of different conditions on future PCI projections. The most viable scenario outcome was utilized to formulate a multi-year work plan that can be directly implemented by the City for furutre their CIP. NCE is employing artificial intelligence and machine learning to create an inventory of traffic signs within the City’s jurisdiction.

Shaun has updated the City's Decision Tree, developed five budget scenarios for the next ten years, and has prepared the PMP report. He has also provided the City with a multi-year plan designed to identify suitable sections for rehabilitation and maintenance, facilitating near-project-level street selection. 10-Year Pavement Management Plan
Orange County Transportation Authority, CA
Senior Technician/Data Analyst. The Orange County Transportation Authority was looking for a 10-year countywide pavement management plan to assess Orange County’s countywide budgetary needs through 2032. Shaun’s role was to review the Pavement Management Program databases and associated Geographic Information Systems files for all 35 agencies and report on the accuracy and integrity of the datasets. Orange County Transportation Authority wanted to see if the Measure M funding requirements were being followed by each agency/consultant and to what extent. He was able to identify both strengths and weaknesses in the datasets and recommendations were made to Orange County Transportation Authority on what should be expected from each agency and their consultants moving forward. (2022) Citywide Pavement Management Program
City of Commerce, CA
Project Lead/Senior Technician. The City of Commerce was looking for an update to its pavement management program.

The Los Angeles County Metropolitan Transportation Authority requires an update from each Los Angeles agency every three years. While managing the project, it was brought to the city’s attention that the existing StreetSaver® database was incomplete. Shaun was able to identify over 5 miles of missing street sections and was given permission to rebuild Attachment B
Resume of Field Inspectors
the entire database and Geographic Information Systems-Pavement Management Program layer. Segmentation was reviewed to ensure accurate data was being reported and section attributes were reviewed, updated, and included in the database and Geographic Information Systems layer. The consultant engineer for the city was so happy with the results that they immediately asked for the same services for one of their other Los Angeles clients. (2022) Pavement Management Program, Sidewalk Distress Inventory, and Geographic Information Systems Asset Inventory.

City of Lawndale, CA
Project Lead/Senior Technician. The City of Lawndale was looking for an update to its pavement management program.

They also needed a new sidewalk management plan and digitization of multiple right-of-way assets including street legends, street striping, curb ramps, sidewalk/curb/gutter, and curb markings. As the lead on the project, Shaun managed a team of Geographic Information Systems and field technicians in the data collection and Geographic Information Systems data creation. He participated in the setup and scheduling of all fieldwork and was the quality control manager for all datasets. (2022)
Sidewalk Management Program
City of Rancho Palos Verdes, CA
Project Lead/Senior Technician. The City of Rancho Palos Verdes was looking for a new sidewalk management program after the successful update to its pavement management program. Shaun worked on the Sidewalk Management Program both in 2019 and 2022. He met with city staff to learn their current operations for sidewalk repair strategies and helped develop priority levels that were in line with the city’s practices. He was responsible for the accuracy of all data, quality control, and final analysis of the data.

Pavement Management Program
City of Barstow, CA
Project Lead/Senior Technician. The City of Barstow was looking for a review of its current pavement management program and an update to its existing network. They were unhappy with the previous data that was collected years prior.

Shaun performed a full rebuild of their PAVER™ database and created a new geographic information system Management Program layer for analysis and mapping. He met with city staff to train them on how to properly collect distress data following American Society for Testing and Materials D6433 standards and additional training on how to use the Pavement Management Program data and MicroPAVER™ software.

Pavement Management Program and Alley & Parking Lot Street Network Build City of Monrovia, CA
Project Lead/Senior Technician. Shaun worked as the Senior technician on Monrovia’s annual Pavement Management Program update for multiple cycles from 2019. Initially, he was tasked with building a new MicroPAVER™ database and linking the geographic information system Management Program layer. He later worked with a third party to complete an Artificial Intelligence true area calculation for all street sections to improve the accuracy of their cost projections and budgetary modeling. In 2022-23 they asked if he could build them two additional networks, one for their parking lots and one for their alley network. These new datasets have helped Monrovia to proactively manage all three networks and to maintain one of the highest pavement conditions in LA County.

Pavement Management Program
City of Big Bear Lake, CA
Project Lead/Senior Technician. The City of Big Bear Lake was looking for an update to its pavement management program. The city had indicated that they did not have any official Pavement Management Program database or Geographic Information Systems layers but were simply running their program off a 20-year-old spreadsheet. Shaun reviewed their current network, built them a new MicroPAVER™ database, and linked the geographic information system Management Program layer. Significant updates were made to segmentation to ensure that all pavement sections contained similar pavement type, age, and condition. Every section was reviewed for accuracy in the length, width, and Attachment B
Resume of Field Inspectors
true area values along with the other typical section attributes. After the update was complete, he met with the city engineers to help them integrate the new network and datasets into their existing workflows.

Pavement Management Program and Culvert Inspection/Inventory La Cresta Property Owners Association
Project Lead/Senior Technician. The La Cresta Property Owners Association was looking for a new pavement management program to help them find more cost-effective ways to manage their street network. Shaun was tasked with building a new program for them and creating a new MicroPAVER™ database to store all their street data. With all available funding for the network coming from the association’s property assessment taxes, the data needed to be accurate and reliable. Shaun met with the president of their roads committee to ensure the program was in line with the association board members' goals and expectations. The board was pleased with the final data and recommendations and asked if the team could assist them with additional services. They needed help to find all culverts within the association's boundaries to map out locations, take photographs, and identify whether they needed to be flushed out.

Shaun oversaw these efforts and accurately identified all culverts within the association. They were mapped out using Geographic Information Systems field tablets and photographed to assist the board in identifying priorities and coming up with a maintenance schedule.

Pavement Management Program
City of Murrieta, CA
Project Lead/Senior Technician. The City of Murrieta had requested an update to its pavement management program, and it was noted that did not have any data associated with its street network. Shaun was tasked with identifying all publicly owned streets and creating a new street network. A new MicroPAVER™ database was created from scratch, with proper segmentation for all 300+ miles of publicly owned streets. He also built them a linked geographic information system Management Program layer for use in their internal Geographic Information Systems and for further data analysis.

Ultimately the city was very pleased with the new network. The new MicroPAVER™ database was then used for budgetary modeling and Capital Improvement Program project selection.

Pavement Management System Updates
Various Cities and Counties, CA
Senior Technician/Analyst. Projects included various forms of surveys for pavement distress data collection, sidewalk distress data collection, and Geographic Information Systems field data collection. • National City
• Vista
• Buena Park
• Costa Mesa
• Fountain Valley
• Fullerton
• Huntington Beach
• Laguna Beach
• Laguna Hills
• Laguna Woods
• La Palma
• Orange
• Placentia
• Rosemead
• Lakewood
• Inland Empire Utility Agency
• Rancho Santa Margarita
• Santa Ana
• Seal Beach
• Westminster
• Yorba Linda
• Brea
• Cypress
• Irvine
• La Habra
• La Habra Heights
• Newport Beach
• San Clemente
• San Juan Capistrano
• Vista
• Pomona
• Indian Wells
• Stanton
• Tustin
• Lake Elsinore
• Menifee
• Lawndale
• Lomita
• Lynwood
• Compton
• Murrieta
• Norwalk
• Glendora
• Ontario
• Redlands
• Rialto
• Palmdale
• Rancho La Quinta
Attachment B
Resume of Field Inspectors
Education
Computer Operations Program,
Computer Learning Center, Los
Angeles, CA, 1983-84
Network Engineering &
Administrative Program
Computer Learning Center,
Anaheim, CA, 1997
Certified Network Administration
Computer Learning Center,
Anaheim, CA 1997
Registrations and Certifications
MTC StreetSaver® Rater Certification
Program
OCTA PAVERTM Certification
Joined NCE
2004
Total Years of Experience
22 years
Franc Escobedo
Senior Engineering Field Technician
Franc Escobedo has performed numerous pavement condition inspections throughout California, Idaho, and Washington. His experience includes distress collection across various Pavement Management Systems, including the Metropolitan Transportation Commission StreetSaver®, PAVERTM, Cartography, and Hansen systems.

Additionally, Franc has completed both the Orange County Transportation Authority PAVERTM and Metropolitan Transportation Commission “Distress Identification” courses for both asphalt concrete and Portland cement pavements and now assists with the training of agency staff on both courses.

Franc performs all activities relating to pavement data collection using hardcopy forms or tablets. As part of the quality control process, he performs cross-checks of data in the Pavement Management System database. He regularly performs quality control checks of field-collected data and pavement maintenance history to ensure that Pavement Management System databases are accurate and up to date. During this process, he generates detailed reports that are necessary to perform his cross-checks of the collected data.

His field experience and expertise are added benefits to agencies during field training. Listed below is a collection of agencies for which Franc has performed condition inspections – they total over 6,000 centerline miles of roads and streets.

Representative Projects
Projects included various forms of inspections for pavement distress data collection, such as walking, windshield, and/or semi-automated.

As-Needed Pavement Condition Survey Services, APE15117
City of San Francisco, CA
Engineering Technician. Pavement distress surveyor. Since 2016, NCE performed condition surveys on almost 1,000 centerline miles of streets. A particular challenge in 2016 and 2017 was the change in distress protocols when weathering and raveling were split into two different distresses; this resulted in an increase in the Pavement Condition Index, further confirmed by a research study. Project cost: $868,796.

Pavement Management System Updates
City of Berkeley, CA
Engineering Technician. Pavement distress surveyor. NCE is updating StreetSaver® and providing a five-year paving plan for 2018 – 2022. For the first four years, the City will select streets for treatment based on criteria identified under Measure M. Project cost: $49,900.

Pavement Management Update
Sonoma County, CA
Engineering Technician. Pavement distress surveyor. The scope included updating the existing pavement management system annually, developing pavement Attachment B
Resume of Field Inspectors
treatment strategies, conducting budgetary analysis, and providing non-pavement needs assessment. Project cost:
$823,981.

As-Needed Pavement Engineering Services, San Francisco International Airport City of San Francisco, CA
Engineering Technician. Pavement distress surveyor. Since 2011, NCE has provided on-call pavement consultant services on a very complex airfield environment under tight security, conducted forensic analysis on the Portland cement concrete apron areas, and implemented the PAVER™ Pavement Management System. NCE performed the pavement designs for Runway 10R-28L, Plot 40, and Plot 12, determined the structural adequacy, and performed mechanistic pavement designs using FAARFIELD for Runways 1L/19R and Taxiways E, F, and L. Determined the Aircraft Classification Number/Pavement Classification Number for all runways and taxiways. NCE conducted forensic analysis on a new taxiway exhibiting premature large-scale reflective block cracking and rutting at Boarding Area A and dimpling of Taxiways B and M. NCE designed a high-stability asphalt concrete mix to solve this problem. Developed mitigation plan for premature failure of thin-bonded Portland cement concrete overlay on access roads Developed construction guidelines for longlasting longitudinal joints within asphalt concrete pavements. Updated the PAVER™ Airport Pavement Management System and performed automated distress surveys as per American Society for Testing and Materials D5340. Digital images were collected, and the information was used to update San Francisco International Airport’s Geographic Information System and asset management system. Prepared final reports on the funding and maintenance needs for the next 20 years for the Federal Aviation Administration. NCE is currently providing similar pavement services to San Francisco International Airport as a subconsultant through 2022. Project cost: $1.2 million.

Program Management System Updates
Orange County, CA
Senior Engineering Technician. Pavement distress surveyor. Scope includes verifying the road inventory for a road network (674 centerline miles), surveying the roads using ASTM D6433-11 protocols, updating the maintenance history, developing maintenance strategies, performing multiple budget scenarios, linking to a GIS shapefile, developing a sevenyear work plan, and preparing reports. Concurrent with the pavement condition survey, mobile data collection units gathered high-resolution 360-degree geo-referenced right-of-way street level digital imagery along with 3D point cloud data. Assets collected included markings, signs, curb ramps, signals, and drainage features.

Pavement Management and Road Surveying
San Diego County, CA
Field Technician. Collecting distress data for asphalt concrete/Portland cement concrete surfaces as per American Society for Testing and Materials D6433 standards. Inspected control sections for a prior automated survey.

Pavement Management
Pavement Management Inspections
Various Cities and Counties, CA, ID, NV, WA
Engineering Field Technician
• Ada County, ID
• Agoura Hills
• Aliso Viejo
• Antioch
• Auburn, WA
• Anaheim
• Bakersfield
• Baldwin Park
• Beaumont
• Downey
• East Palo Alto
• El Centro
• Elk Grove
• Encinitas
• Fairfield
• Fremont
• Fresno County
• Fullerton
• Mono County
• Monterey
• Monterey County
• Monterey Park
• Moreno Valley
• Mountain View
• Napa County
• Newport Beach
• Oakland
• Santa Barbara
• Santa Cruz
• Santa Cruz County
• Santa Maria
• Santa Monica
• Seal Beach
• Siskiyou County
• Sonoma County
• South Lake Tahoe
Attachment B
Resume of Field Inspectors
• Bell
• Beverly Hills
• Brentwood
• Buena Park
• Burbank
• Camarillo
• Campbell
• Carmel
• Carson
• Cathedral City
• Chula Vista
• Commerce
• Contra Costa County
• Corona
• Cudahy
• Cypress
• Dana Point
• Diamond Bar
• Dinuba
• Hawaiian Gardens
• Hayward
• Highland
• Hillsborough
• Humboldt County
• Inyo County
• La Habra
• Lake Forest
• Las Vegas
• Lemon Grove
• Livermore
• Mammoth Lakes
• Manhattan Beach
• Marina
• Marin County
• Martinez
• Mendocino County
• Milpitas
• Mission Viejo
• Orange
• Orange County
• Oxnard
• Pacific Grove
• Palm Springs
• Pismo Beach
• Poway
• Redwood City
• Richmond
• Rogue River National Forest
• San Bruno
• San Clemente
• San Diego County
• San Dimas
• San Francisco
• San Marcos
• San Marino
• San Mateo County
• San Ramon
• Stanislaus County
• Stanton
• State of Nevada
• State of Oregon
• State of Washington
• Thousand Oaks
• Torrance
• Tulare
• Tuolumne County
• Tustin
• Umpqua National Forest
• Vallejo
• Vernon
• Vista
• Walnut Creek
• West Covina
• West Sacramento
• Whittier
• Wildomar
• Yorba Linda
Attachment B
Resume of Field Inspectors
Education
Mendocino College
Registrations and Certifications
MTC StreetSaver® Rater Certification
Program
OCTA PAVERTM Certification
Joined NCE
2017
Total Years of Experience
8 years
Joseph DeLeon
Senior Field Technician
Joseph joined NCE in 2017 as a pavement management technician and is experienced in collecting distress data for pavement management systems. Apart from conducting field inspections, he has performed all functions related to data collection and is an active participant in the quality control process. As part of this process, he performs cross-checks of data in the Pavement Management Program database. Joseph has performed quality control checks of field-collected data and pavement maintenance history to ensure that PMP databases are accurate and up to date. During this process, he generates detailed reports needed to help perform his crosschecks of the data collected. Joseph has completed the Orange County Transportation Authority’s PAVER™ ‘Distress Identification’ course for Asphalt Concrete and Portland Cement Pavements. Joseph is also certified by the Metropolitan Transportation Commission to perform pavement distress inspections; the certification testing involves passing a rigorous field test to test the inspector’s knowledge of the distress procedures once a year. The Pavement Inspector Certification/Testing covers both American Society for Testing and Materials D6433 for PAVER™ and StreetSaver® modified American Society for Testing and Materials D6433 distress types.

Representative Projects
Pavement Management Program Updates
City of Yorba Linda, CA
Engineering Technician. Joseph provided GIS database management, Field PCI inspections, and QA/QC. NCE has served the pavement management needs of the City of Yorba Linda through three consecutive cycles since 2020. In 2020, NCE transitioned the City’s PAVER™ database to the MTC StreetSaver® platform and, as part of the 2020 and 2022 PMP updates, prepared tasks such as converting databases, verifying street inventory, field-verifying pavement inventory, conducting distress/condition surveys using ASTM D6433 on 215 centerline miles, calculating PCI for each street section, performing budgetary analyses with three funding scenarios, developing seven-year and two-year maintenance and repair work plans, and preparing the final report for OCTA submittal. NCE prepared the City’s PMP Update in 2023/24, with the final report submitted to OCTA in May 2024.

Design and Construction Management Services for FY 23-24 Street Rehabilitation
City of Alhambra, CA
Engineering Technician. Joseph provided GIS database management, Field PCI inspections, and QA/QC. The City of Alhambra selected NCE to design PS&E for the City's annual roadway maintenance and rehabilitation projects. The project covered $3.1 million in improvements across 20 streets segments, approximately

3.6 miles of residential streets. NCE staff collected data on curb and gutter damage to address drainage problems, pavement cross slopes, existing utility covers, and base repairs. The project included pavement treatments ranging from shallow overlays with Asphalt Rubber Hot-Mix to full-depth reconstructions, over Attachment B
Resume of Field Inspectors
7,000 linear feet of curb and gutter repairs, the replacement of 73 driveways, the design of 18 new ADA-compliant curb ramps, and the design of 44 retrofit ADA-compliant curb ramps.

Street Rehabilitation Programs and PMS Update Services
City of San Marino, CA
Engineering Technician. Joseph provided GIS database management, Field PCI inspections, and QA/QC. FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE provided civil and pavement design for the City of San Marino’s FY 2022 & FY 2023 Annual Street Rehabilitation Program, covering nearly $6.1 million and 19 of the City’s most deteriorated street sections. Innovative pavement solutions resulted in significant cost savings, allowing more streets to be improved. The project included comprehensive pavement surveys, base repair markings, coring, subgrade testing, and sustainable treatment recommendations, with special attention to Macadam Road base areas. Over 10,000 linear feet of curb and gutter repairs and more than 130 ADA curb ramps were designed. Construction plans featured updated 2021 Greenbook technical specifications and detailed cost estimates. FY 2020 & FY 2021 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for the City’s annual road rehabilitation program totaling nearly $5.8 million and about 66 street sections. This also included the identification of hundreds of curbs and gutter repairs. A comprehensive pavement design was conducted, including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. Since 2015, NCE has assisted the City with PMS and pavement evaluation and design services. In 2020, the City selected NCE to provide integrated design services, including PMS, pavement evaluation and design, and preparation of PS&E packages. Through its integrated design approach, NCE has helped the City improve its network PCI by 7 points, from a PCI of 65 in 2018 to a PCI of 72 in 2022, over a period of 4 years. This was achieved by creating a focused, multiyear plan that met the City's needs and optimized its capital improvement program budget.

Countywide Pavement Management Program Implementation
Transportation Agency for Monterey County, CA
Technician. Joseph used ArcGIS Pro to update the database of its traffic signs. NCE collected data on traffic signs as nonpavement assets as part of the field surveys. The mobile data collection units utilized could also gather high-resolution, 360-degree, geo-referenced right-of-way digital images. This mobile mapping system provided the ability to inventory traffic signs assets with a high level of accuracy. NCE collected latitude and longitude, Manual on Uniform Traffic Control Devices code, and support type for traffic signs. The County will view the 360-degree images on Mapillary.com at no additional cost.

Collect Pavement Rating, Management System, and other Asset Data Glenn County Transportation Commission, CA
Technician. Joseph is assisting in the analysis of the pavement right-of-way asset data inventory. He is using ArcGIS Pro to update the database of its pavement right-of-way assets. The scope of work included collecting pavement condition and right-of-way asset data on over 700 miles of primarily rural roads. The mobile data collection unit utilized for the pavement survey gathered high-resolution, 360-degree, geo-referenced right-of-way digital images which were used to extract the location of non-pavement assets such as Americans with Disabilities Act ramps, traffic signs, pavement marking, and storm drains.

Pavement Management Program and Right-of-Way Asset Inventory City of Redondo Beach, CA
Senior Field Technician. NCE is presently collaborating with the City to conduct an inventory of right-of-way assets, including traffic signs and curb ramps. In addition, in 2017 NCE developed a right-of-way asset inventory for assets such as sign inventory, curb ramp, pavement and curb marking, cross gutter inventory, and manhole inventory. In addition to updating the asset inventory, NCE is currently collaborating with the City to revise its Pavement Management Program and to develop a multi-year focus plan by conducting pavement design and base repair assessment(s). The City consists of about 159.43 centerline miles of streets. Joseph has led the data collection initiatives for all of these projects.

Attachment B
Resume of Field Inspectors
Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
Engineering Technician. Joseph provided GIS database management, Field PCI inspections, and QA/QC. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs.

Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across 5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE is currently finalizing the 100% PS&E for the FY 2023 program.
2020 Asset Data Collection
City of San Clemente, CA
Technician. Joseph assisted in the data collection for this project. NCE assisted the City in carrying out an inventory of the pavement right-of-way assets such as signs, sidewalks, and pavement markings. The sign inventory included the Manual on Uniform Traffic Control Devices Code, support type, and spatial location. Similarly, the sidewalk inventory included the length, type, material, and spatial location. Lastly, the pavement marking inventory included the Manual on Uniform Traffic Control Devices code and spatial locations. The City has 138.53 centerline miles.

Citywide Sidewalk Assessment
City of Carson, CA
Senior Field Technician. Joseph assisted in the data collection for this project. NCE conducted a citywide inspection in Corona for tripping hazards in the public right-of-way, as well as Americans with Disabilities Act compliance with curb ramps at street intersections. Field staff performed walking surveys and took photographs along the entire 350 centerline miles of public streets as well as parks, city-owned buildings, and parking lots. Jim oversaw the data collection effort, preparing a combination of “high accuracy” and “mapping grade” data collectors. High-accuracy inspections utilized differential Global Positioning System correction to achieve an average 14-inch accuracy to pinpoint sidewalk repair locations while mapping grade inspections were used for large targets such as curb ramps.

Kingman Asset Inventory
City of Kingman, AZ
Technician. Joseph assisted in the extraction of the asset data for this project. NCE is assisting the City with developing an inventory of the city’s sidewalks, curbs, Americans with Disabilities Act curb ramps, and pavement marking. The City has approximately 226 centerlines of roadway and its right-of-way was assessed to contain 265 miles of curb, 187 miles of sidewalk, 2,137 curb ramps, and 111 miles of pavement striping.

Pavement Management Systems
City of Santa Barbara, CA
Field Technician. Joseph collected distress data for asphalt concrete/Portland cement concrete surfaces according to the American Society for Testing and Materials19/20 system. He also inspected residential, collector, and urban arterial streets in Santa Barbara. The City has 246.72 centerline miles.

Attachment B
Resume of Field Inspectors
Pavement Asset Management
Pavement Condition Surveys
Various Cities and Counties, CA
Senior Field Technician. Below is a collection of agencies for which Joseph has performed condition inspections. These projects have included various forms of inspections for pavement distress data collection, such as walking, windshield, and/or automated.
• Aliso Viejoy
• Anaheim
• Baldwin Park
• Beaumont
• Beverly Hills
• Buena Park
• Burbank
• Cathedral City
• Clearlake
• Corona
• Downey
• El Cajon
• Elk Grove
• Encinitas
• Fairfield
• Garden Grove
• Hawaiian Gardens
• Highland
• Kings County
• Lake County
• Lake Forest
• Lakeport
• Lemon Grove
• Manhattan Beach
• Martinez
• Mission Viejo
• Monterey Park
• Oakland
• Orange City
• Orange Cove
• Orange Grove
• Pacific Grove
• Pismo Bach
• Redondo Beach
• Riverside
• San Bernardino
• San Clemente
• San Dimas
• San Marcos
• San Marino
• Sand City
• Santa Ana
• Santa Barbara
• Santa Barbara Conty
• Santa Maria
• Seal Beach
• Sonoma County
• South Gate
• Stockton
• Thousand Oaks
• Torrance
• Ventura
• Wildomar
• Yorba Linda
Pavement Management Plan Local Jurisdiction Submittal
P a g e | 20
XV. Appendix E – Pavement Management Data Files
The Pavement Management data files shall be submitted to OCTA in spreadsheet format. This must include the following information:
• Street name and limits for all public streets
• Street identifiers (Branch ID, Section ID)
• Direction (if applicable)
• Beginning and ending of each section
• Length, widths, and true areas
• Functional Classification (MPAH, Local)
• Number of travel lanes
• PCI and date of inspection
• Type of recommended treatment
• Cost of recommended treatment
• Street geometry as linear or polygon features
The Pavement Management data files are submitted here as an electronic copy sent via email as an attachment, via a link to an online storage device site, such as DropBox and/or OneDrive, or USB drive , and/or included as Appendix E.

XVI. Appendix F – GIS Maps – Current Conditions (Optional) If included, attach and label Appendix F.

SOURCE JOB NUMBER DRAWN DATE REVISED APPROVED
FIGURE
ESRI Light Gray Canvas 334.30.2501 SMR 04/04/2026 - VJ
2026 Pavement Condition Index (PCI) 1
City of Seal Beach, CA
0 1,700 3,400
ft.
1 in. = 3,210 ft.

PCI Ranges
86 - 100 (Very Good)
75 - 85 (Good)
60 - 74 (Fair)
41 - 59 (Poor)
0 - 40 (Very Poor)

SEAL BEACH BLVD

LAMPSON AV

WESTMINSTER AVE

SOURCE JOB NUMBER DRAWN DATE REVISED APPROVED
FIGURE
ESRI Light Gray Canvas 334.30.2501 SMR 04/04/2026 - VJ
2026 Pavement Condition Index (PCI) 2
City of Seal Beach, CA
0 490 980
ft.
1 in. = 917 ft.

PCI Ranges
86 - 100 (Very Good)
75 - 85 (Good)
60 - 74 (Fair)
41 - 59 (Poor)
0 - 40 (Very Poor)

COASTLINE DR

CARAVEL
4TH ST
10TH ST
6TH ST
12TH ST
11TH ST
13TH ST
SEAL

LANDING

CENTRAL
AVALON

CRYSTAL COVE

CATALINA AV

BAYOUWY
5TH ST
3RD

MARINA DR
HARBOR
2ND

ELECTRIC AV

MARLIN AV
1ST ST

FATHOM AV

CLIPPER WY

CRESTVIEW AV
14TH ST
1ST ST

SOUTH SHORE DR

SEA BREEZE DR

TAPER DR

MAIN ST
15TH ST

BEACHCOMBER DR

ISLAND VIEW DR

SANDPIPER DR
BOLSA
16TH ST
8TH ST
17TH ST
7TH ST
OCEAN

BAYSIDE DR

SEAL BEACH BL

DRIFTWOOD AV

MARVISTA AV

SOURCE JOB NUMBER DRAWN DATE REVISED APPROVED
FIGURE
ESRI Light Gray Canvas 334.30.2501 SMR 04/04/2026 - VJ
2026 Pavement Condition Index (PCI) 3
City of Seal Beach, CA
0 300 600
ft.
1 in. = 567 ft.

PCI Ranges
86 - 100 (Very Good)
75 - 85 (Good)
60 - 74 (Fair)
41 - 59 (Poor)
0 - 40 (Very Poor)

OCCIDENTAL

COLLEGE PARK D
R

HARVARD LN

YALE LN

STANFORD LN

SOURCE JOB NUMBER DRAWN DATE REVISED APPROVED
FIGURE
ESRI Light Gray Canvas 334.30.2501 SMR 04/04/2026 - VJ
2026 Pavement Condition Index (PCI) 4
City of Seal Beach, CA
0 440 880
ft.
1 in. = 833 ft.

PCI Ranges
86 - 100 (Very Good)
75 - 85 (Good)
60 - 74 (Fair)
41 - 59 (Poor)
0 - 40 (Very Poor)

OLEANDER ST

HEATHER ST

GOLDENROD

FUCHSIA
IRIS

ASTER ST

HAZELNUT AV

LAMPSON AV

TEABERRY
PANSY

SUNFLOWER
ROSE
D

PRIMROSE
AISY

BASSWOOD

IRONWOOD AV
SU
NFLO
WER

ELDER AV

VIOLET ST

CAMELIA

BANYAN AV

ALMOND AV

BLUEBELL ST

WISTERIA

GUAVA AV

CANDLEBERRY AV
FIR AV

BIRCHWOOD AV

DOGWOOD AV
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CollaboraƟon. Commitment. Confidence.

Agenda Item E

AGENDA STAFF REPORT
DATE: May 11, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Application for Grant Funds for the Orange County Waste & Recycling Regional Recycling and Edible Food Recovery Program
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7768:

1. Approving the joint application for grant funds related to the Orange County Waste & Recycling Regional Recycling and Edible Food Recovery Program with Abound Food Care to manage and expand the City’s Edible Food Recovery program, with the City of Seal Beach as the lead agency, and to accept any funds awarded through the Program; and,

2. Directing the City Manager, or designee, to execute all necessary documents to apply for, accept, receive, and utilize the grant funding to participate in the grant program, including incorporation in the 2026-2027 Fiscal Year Budget as a Budget Amendment.

BACKGROUND AND ANALYSIS:

The Regional Recycling and Edible Food Recovery (RREFR or Program) Program provides funding to support projects that advance recycling, waste reduction, and edible food recovery efforts in Orange County. Administered by Orange County Waste & Recycling (OCWR), the Program helps meet state-mandated waste diversion requirements, including Assembly Bill 939 and Senate Bill 1383, which require jurisdictions statewide to recover 20 percent of surplus edible food.

The RREFR grant focuses on expanding edible food recovery countywide. The 2024 Edible Food Recovery (EFR) Capacity Planning Report projects that, between 2025 and 2034, 40,000 tons of edible food will be landfilled compared to just 10,000 tons recovered. The grant aims to bridge the gap by strengthening regional infrastructure for the safe collection, storage, transportation, and distribution of edible food, and by supporting projects that achieve measurable diversion of edible food from landfills.

Staff recommends that the City Council authorize staff to submit a RREFR grant application in partnership with Abound Food Care (Abound), a registered 501(C)3 corporation located in Orange County focused on building a national movement bringing together nonprofit, public, and private partners to eliminate food waste and food insecurity. Abound would manage and expand the City’s EFR program.

EFR programs are a legal obligation under California's AB 939 and SB 1383, and failure to comply with these state mandates exposes the City to potential enforcement action and penalties. The scope of the application includes: updating the generator lists; outreach and outreach material/documentation; donation tracking; food safety training; resource identification; non-profit pantry list maintenance; edible food generator inspections; food recovery organization inspections; reporting assistance; and grant management assistance.

While the City currently has an EFR program, this funding would be used to help fill identified gaps in the program, enhance compliance, and support long-term operational needs. Securing grant funding allows the City to build out a more robust EFR program at little or no direct cost to the General Fund or solid waste and recycling ratepayers while fulfilling its obligations under state law and contributing to countywide efforts for the next five (5) years. Upon expiration of the grant funding, the management of the program and associated costs would be determined via negotiated contract language.

Analysis
The grant application will be prepared in accordance with the Program requirements, and if awarded, the funds will be used to manage and expand the City’s EFR program. Overall, this grant program provides an opportunity to improve waste management in the City as well as utilize an alternative funding source to help comply with an unfunded state mandate.

The attached resolution provides OCWR with confirmation that the City Council is aware of the application and approves staff’s recommendation for grant funds for the EFR. Additionally, the resolution authorizes the City Manager, or designee, to execute for and on behalf of the City, the necessary agreements and/or any other documents or instruments required by OCWR for participation in the Program and for acceptance of the funds.

ENVIRONMENTAL IMPACT:

The proposed submittal of the grant applications does not constitute a project and therefore is exempt from the State of California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15061 (b)(3). The proposed submittal of the grant applications will not involve any development or change to the physical environment and therefore, no further review under CEQA is warranted or necessary.

LEGAL ANALYSIS:

The City Attorney has reviewed and approved the resolution as to form.

FINANCIAL IMPACT:

The grant application is for a period of five (5) years, and the City should be notified by July 2026 if an award is anticipated. Thus, revenues and expenditures associated with this grant applications will be included as a Budget Amendment for Fiscal Year 2026-2027 and budgeted accordingly for the subsequent four years thereafter.

The project budget for Abound to manage and expand the City’s EFR program is $183,395.85 over five years, or $36,679.17 per year, if awarded. There are no matching funds from the City required. The table below represents a breakdown of the total Project funding:

Description Amount
Grant Funding - Year 1 $ 36,679.17
Grant Funding - Year 2 $ 36,679.17
Grant Funding - Year 3 $ 36,679.17
Grant Funding - Year 4 $ 36,679.17
Grant Funding - Year 5 $ 36,679.17
Project Cost $ 183,395.85
City Allocated General Fund $ 0
Project Cost $ 183,395.85
RECOMMENDATION:

That the City Council adopt Resolution 7768:

1. Approving the joint application for grant funds related to the Orange County Waste & Recycling Regional Recycling and Edible Food Recovery Program (Program) with Abound Food Care to manage and expand the City’s Edible Food Recovery program, with the City of Seal Beach as the lead agency, and to accept any funds awarded through the Program; and,

2. Directing the City Manager or their designee to execute all necessary documents to apply for, accept, receive, and utilize the grant funding to participate in the grant program, including incorporation in the 2026-2027 Fiscal Year Budget as a Budget Amendment.

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Patrick Gallegos
Iris Lee, Director of Public Works Patrick Gallegos, City Manager Prepared by: Lauren Barich, Management Analyst
ATTACHMENTS:

A. Resolution 7768
B. Grant Application Template
C. Abound Proposal
RESOLUTION 7768

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

APPROVING THE APPLICATION FOR AND RECEIPT OF

GRANT FUNDS FOR THE ORANGE COUNTY WASTE AND

RECYLING REGIONAL RECYCLING AND EDIBLE FOOD

RECOVERY PROGRAM
WHEREAS, the City of Seal Beach (City) desires to maintain and expand its Edible Food Recovery (EFR) Program in compliance with AB 939 and SB 1383; and, WHEREAS, the City will submit a joint application in partnership with Abound Food Care (Abound) for the Orange County Waste & Recycling Regional Recycling and Edible Food Recovery Grant (RREFR) Program; and,
WHEREAS, the City will act as the Lead Applicant for the RREFR.

NOW, THEREFORE, the Seal Beach City Council does resolve, declare, determine, and order as follows:

Section 1. The City Council hereby authorizes the City Manager, or designee, to submit a joint application with Abound Food Care for the OC Waste & Recycling Regional Recycling and Edible Food Recovery Grant Program; and to accept any grant funds awarded.

Section 2. The City Council hereby designates and directs the City Manager to execute all necessary documents to apply for, accept, receive, provide the assurance, certifications, commitments required, and other all grant-related documents necessary to secure funds and implement the Program.

Further, the City Council authorizes the City Manager, at his discretion, to delegate any or all of the authority regarding the EFR and/or RRERR.

Section 3. The City Council hereby authorizes a grant term, if received, until May 11, 2031. If the resolution expires during the application period, a new valid resolution will be provided to OC Waste & Recycling.

Section 4. The City Clerk shall certify to the passage and adoption of this resolution.

PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 11th day of May 2026 by the following vote:

AYES: Council Members _______________________________________ NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Lisa Landau, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7768 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 11th day of May 2026.

Gloria D. Harper, City Clerk

REGIONAL RECYCLING AND

EDIBLE FOOD RECOVERY GRANT (RREFR)
714-834-4000
www.oclandfills.com
@ocwaste

GRANT APPLICATION FORM

REGIONAL RECYCLING AND EDIBLE FOOD RECOVERY

GRANT PROGRAM APPLICATION
FOR FISCAL YEARS 26-27, 27-28, 28-29
Complete and submit all sections.

APPLICANT / ORGANIZATION INFORMATION
APPLICANT / ORGANIZATION NAME (MUST MATCH RESOLUTION): REQUESTED GRANT AMOUNT:

GRANT PARTICIPANT(S) (FOR REGIONAL PROGRAMS ONLY):

MAILING ADDRESS: PROJECT ADDRESS (IF APPLICABLE):

CITY: CITY:

STATE: ZIP CODE: STATE: ZIP CODE:

PRIMARY CONTACT NAME:

TITLE:

TELEPHONE NUMBER:

FAX NUMBER:

EMAIL ADDRESS:

RESOLUTION AND/OR LETTER OF AUTHORIZATION REQUIREMENT (ATTACHMENT)

ANY APPLICANT THAT IS UNDER THE DIRECTION OF A GOVERNING BODY MUST SUBMIT A RESOLUTION THAT AUTHORIZES

SPECIFIC GRANT-RELATED MATTERS AND IDENTIFIES AN INDIVIDUAL OR INDIVIDUALS WITH AUTHORITY TO ACT ON BEHALF OF THE APPLICANT.

A LETTER OF AUTHORIZATION IS USED FOR JOINT APPLICATIONS. PLEASE REFER TO THE APPLICATION GUIDELINES AND INSTRUCTIONS DOCUMENT FOR REQUIREMENTS.

MUST CHECK ONE:

FOR ENTITIES WITH GOVERNING BODIES:

WE ACKNOWLEDGE THAT AN APPROVED RESOLUTION AND, IF APPLICABLE, LOA DESIGNATING AN ADDITIONAL AUTHORIZED SIGNATORY IS ENCLOSED IN THE APPLICATION.

WE ACKNOWLEDGE THAT OUR RESOLUTION WAS APPROVED BY CITY COUNCIL AND/OR BOARD BY:

WE FURTHER ACKNOWLEDGE THAT OUR APPROVED RESOLUTION MUST BE RECEIVED BY OC WASTE & RECYCLING NO LATER THAN FRIDAY, JUNE 5, 2026, OTHERWISE OUR APPLICATION WILL BE DEEMED INCOMPLETE.

PRIOR GRANT HISTORY
DID ANY OF THE JURISDICTIONS RECEIVE PREVIOUS GRANT FUNDING FROM OC WASTE & RECYCLING? YES NO IF YES, PROVIDE A BRIEF DESCRIPTION OF EACH PROJECT (3-5 SENTENCES):

PROJECT DESCRIPTION
PROVIDE A BRIEF DESCRIPTION OF THE PROPOSED GRANT PROJECT (3-5 SENTENCES):

IDENTIFY THE POPULATION SERVED BY THE GRANT PROJECT AND THE GEOGRAPHICAL AREA WHERE ACTIVITIES WILL TAKE PLACE:

PROJECT SUSTAINIBILITY (ATTACHMENT)

LIST SPECIFIC PERSONNEL WHO WILL BE RESPONSIBLE FOR MONITORING, REPORTING, AND EVALUATING PROJECT

SUSTAINABILITY OVER A FIVE-YEAR GRANT CYCLE

INCLUDES A DESCRIPTION OF HOW THE PROJECT WILL SUSTAIN REGIONAL OUTCOMES OVER A FIVE-YEAR GRANT

CYCLE AND BEYOND THE GRANT TERM

CLEARLY DESCRIBES THE SOURCE OF FUNDS THE GRANTEE WILL CONTRIBUTE FINANCIALLY THROUGHOUT THE GRANT TERM TO ENSURE EDIBLE FOOD RECOVERY PROJECT SUSTAINABILITY.

WORK PLAN (ATTACHMENT)

WORK PLAN TEMPLATE ATTACHED

BUDGET PLAN (ATTACHMENT)

BUDGET PLAN ATTACHED

EXPLAIN PARTNERSHIPS WITH OTHER CITIES, AGENCIES, ORGANIZATIONS, OR ENTITIES AND GRANTEE(S) COMMITMENTS:

PROJECT NARRATIVE (ATTACHMENT, NOT TO EXCEED 6 PAGES)

A THOROUGH EXPLANATION OF WHY THE FUNDING IS NEEDED AND INCLUDES DOCUMENTED DATA OR RESEARCH (E.G., BENEFITS, END PRODUCTS, TARGET POPULATION, ETC.)

EXISTING EDIBLE FOOD RECOVERY PROGRAMS IN THE AREA, IF ANY, AND INCLUDES A DESCRIPTION OF HOW THE

PROJECT WILL IMPROVE OR CREATE PARTNERSHIPS

CHALLENGES THE PROJECT WILL ADDRESS AND HOW THE PROJECT WILL PROVIDE SOLUTIONS GOALS AND OBJECTIVES. GOALS AND OBJECTIVES MUST BE CLEAR, QUANTIFIABLE, AND SUPPORT THE GRANT’S

OVERALL MISSION

HOW THE PROJECT WILL INCREASE THE EXPANSION OF EDIBLE FOOD RECOVERY CAPACITY WHILE BENEFITING THE

COMMUNITY AND THE ENVIRONMENT

HOW DIVERSE EDUCATIONAL OUTREACH IS INTEGRATED INTO THE GRANT PROGRAM

APPLICATION CERTIFICATION
Certification: I declare, under penalty of perjury under the laws of the State of California, that I have read all information in the Application Guidelines and Instructions and that all information submitted for the OC Waste & Recycling’s consideration for award of grant funds is true and accurate to the best of my knowledge.

X
Signature Authority - as authorized in Resolution; or Authorized Designee - as authorized in submitted Letter of Authorization
Date
Print Name Print Title

WORK PLAN (EXAMPLE)
LIST THE GOALS, OBJECTIVES, TASKS/ACTIVITIES, SUB-TASKS, STAFF/CONTRACTOR, AND TIMEFRAMES NECESSARY TO COMPLETE YOUR PROJECT.

THE WORK PLAN TASKS/ACTIVITIES SHOULD MATCH THE TASKS/ACTIVITIES IDENTIFIED IN THE BUDGET.

GOAL

OBJECTIVE
TASK # TASK/ACTIVITY DESCRIPTION

RESPONSIBLE

PERSONNEL
(contractor or staff,
include name & title)

EVALUATION
METHOD
(survey, workshop,
etc.)

TIMEFRAME
(month/yearmonth/year)
BUDGET

CATEGORY

BUDGET PLAN (EXAMPLE)

EQUIPMENT
Refrigerator(s) $70,000
Signs & Sign plates to be installed on refrigerator(s) $2,000 Subtotal $72,000

ADMINSTRATIVE/OPERATING EXPENSES
Supplies including but not limited to food storage containers $2,000 Outreach and education material including but not limited to webpage, signage, banners, posters and flyers
$8,000
Subtotal $10,000
TOTAL BUDGETED PROGRAM EXPENSES $82,000

REGIONAL RECYCLING AND EDIBLE FOOD RECOVERY

GRANT PROGRAM APPLICATION
FOR FISCAL YEARS 25-26, 26-27, 27-28

APPLICATION CHECKLIST
This application checklist is provided for your convenience and is not intended to be all inclusive. You are responsible for completing and submitting all required documentation.

APPLICATION FORM
All applicable information and documents are provided; applicable boxes are checked.

Application Certification is signed by the:
1) Signature Authority as authorized in Resolution, or
2) Authorized Designee.
*Authorized Designee may sign only if the Letter of Authorization has been submitted to OC Waste & Recycling.

RESOLUTION AND/OR LETTER OF AUTHORIZATION REQUIREMENT
Approved Resolution is included with application; box is checked, or If applicable, approved Resolution is not submitted with application but will be submitted to OC Waste & Recycling for receipt by Friday, JUNE 5, 2026; box is checked.

If applicable, Letter of Authorization (LOA) is included with application. *A LOA is not required to be submitted with the application; however, it must be submitted prior to Designee’s exercise of his/her authority.

PROJECT DESCRIPTION (10 POINTS)
Description
Population served
Specific personnel responsible
PROJECT NARRATIVE (40 POINTS)
Project narrative does not exceed 6 pages (does not include letters of support or other attachments) PROJECT SUSTAINABILITY (20 POINTS)

List specific personnel who will be responsible for monitoring, reporting, and evaluating project sustainability over a five-year grant cycle.

Includes a description of how the project will sustain regional outcomes over a five-year grant cycle and beyond the grant term.

Clearly describes the source of funds the grantee will contribute financially throughout the grant term to ensure edible food recovery project sustainability.

WORK PLAN (10 POINTS)
Work plan is organized by Tasks/Activities
Work plan template complete
BUDGET PLAN (10 POINTS)
Matches all tasks/activities, sub-tasks, staff, contractor, and equipment listed in work plan.

APPLICATION FORMAT SUBMITTAL (10 POINTS)
Hard Copy (Wet Signatures Required)
The complete hard copy application, including original signatures, must be received or postmarked no later than 4:59 p.m. on Friday, May 15, 2026.

To schedule a drop-off appointment, please email [email protected].

Digital Submission
A complete digital application package must also be submitted through the OpenGov portal. The digital submission must be received no later than 4:59 p.m. on Friday, May 15, 2026.

The proposal is clear, concise, well-organized, and provides adequate detail and data.

The project is well-planned from beginning to end and forecasts the project’s sustainability after the grant term has ended.

Application documents are on the grantee(s) letterhead and includes Project Description, Project Narrative, Work Plan, Budget Plan, Resolution (if applicable), Letter of Authorization (if applicable), and all other relevant documents.
200 N Tustin Ave Ste.110
Santa Ana CA 92705
657.335.4480
aboundfoodcare.org
PROPOSED SCOPE OF WORK –

MUNICIPAL EDIBLE FOOD RECOVERY COMPLIANCE PROGRAM
Jurisdiction
Abound Food Care (“Abound”) will provide services on behalf of the City of Seal Beach (“Jurisdiction”).

I. Generator List Update
Abound will complete a review of the Jurisdiction’s list of Tier I and Tier II food waste generators. Review will check for completeness and accuracy of lists. Updates will be documented and made available to the Jurisdiction.

II. Outreach
Abound will conduct, and record, targeted outreach to capture required information related to the recovery of excess edible food. Outreach efforts will identify food generators that have implemented a food donation program and those that require additional follow-up to ensure they initiate a donation program. Outreach will be in cooperation with city and waste hauler staff and include permitted food waste generators. Results of outreach efforts will be tracked using the Abound CRM platform. Outreach touchpoints will include:
a. Initial Outreach will identify what agreements are in place between generator and food recovery organization
b. Tier I and Tier II food waste generators as defined by CA SB1383 and corresponding regulations in effect at the time of initial implementation. c. Other food waste generators in the city as identified, and mutually prioritized, by the city, waste hauler, and Abound.

III. Outreach Material
Abound will provide material, including educational material highlighting the benefits of participation and requirements to be compliant with SB 1383, to support outreach efforts by both its own staff and by Jurisdiction staff.

IV. Outreach Documentation
To support compliance with the municipal requirements mandated in CA SB1383, Abound will record the results of outreach efforts through the use of the Abound CRM platform. Data which will be captured includes elements such as generator name, date of contact, type of contact, and summary of discussion. Abound will provide to the Jurisdiction reports documenting outreach efforts and corresponding results.

V. Donation Tracking
On behalf of the Jurisdiction, Abound will utilize a food recovery tracking platform to record excess edible food donated within the city by Tier I and Tier II generators through participating food recovery organizations. Tracking will include information on types of food donated, food recovery organization recipient, pounds of food recovered and frequency of donations in accordance with CA SB1383 requirements.

VI. Food Safety Training
Abound, using proprietary or partner platforms at its discretion, will make safe food handling training available to all nonprofit food pantries operating within the Jurisdiction. An option to use third-party food safety auditing services is also available.

VII. Resource Identification
In coordination with the Jurisdiction, Abound will identify additional assets and resources needed by non-profit food pantries operating within the Jurisdiction to effectively reduce food waste. Potential resources may include, but are not limited to, food repurposing kitchens, educational partnerships including vocational training, food insecurity screening by health care providers and joint grant opportunities.

VIII. Non-Profit Pantry List Maintenance
Abound will provide, annually, an updated listing of non-profit pantries available to recover excess edible food within the Jurisdiction.

IX. Edible Food Generator Inspections
Abound will conduct annual inspections of identified Tier 1 and Tier II food generators to ensure compliance with CA SB1383 regulations. Inspections will include confirmation of a written agreement with a food recovery organization or service, the active use of a food donation log which records the generators’ food donation activities, and identification of red flags.

X. Food Recovery Organization Inspections
Inspections of Food Recovery Organizations will include conducting annual inspections of identified Food Recovery Organizations to evaluate compliance with SB 1383 regulations by reviewing contracts, food recovery records, and food safety best practices. The inspections will assess storage and transportation conditions, need for staff training, and overall adherence to recordkeeping and food handling standards, identifying any areas of non-compliance.

XII. Reporting Assistance
Abound will assist and provide support with any necessary reporting needed for the jurisdiction such as any capacity reporting as well as EAR reporting information needed regarding edible food recovery.

XIII. Grant Management Assistance
Abound Food Care will support jurisdiction in managing the Regional Recycling and Edible Food Recovery (RREFR) grant by providing administrative, operational, and compliance services aligned with the application’s requirements. Abound Food Care will track performance metrics and ensure timely reporting on project outcomes for quarterly and final reports. Additionally, Abound Food Care can assist with program execution by facilitating edible food recovery operations, community outreach, and capacity-building efforts, while maintaining compliance with grant guidelines and ensuring long-term project sustainability through data-driven evaluation and funding strategies.

Program Cost
The cost of implementing the Abound Municipal Program, as outlined above, is $36,679.17 per year to be paid monthly ($3,056.60 per month). Total term cost is $183,395.85.

Term
Term of the agreement is five years.

Agenda Item F

AGENDA STAFF REPORT
DATE: May 11, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Joe Bailey, Marine Safety Chief
SUBJECT: Approving and Authorizing the Purchase of Marine Safety Uniforms for Beach Lifeguards, Pool Lifeguards, and Junior Lifeguards
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7769:

1. Authorizing the purchase of Marine Safety uniforms for Beach Lifeguards, Pool Lifeguards, and Junior Lifeguards from Quicksilver in the amount of $37,463.00; and,

2. Finding that, due to the circumstances applicable to this purchase, dispensing with formal bidding will reduce the net cost to the City; and,

3. Authorizing and directing the City Manager to approve a purchase order with Quicksilver and execute any necessary related documents for the uniform purchase.

BACKGROUND AND ANALYSIS:

The City of Seal Beach provides uniforms for Beach Lifeguards, Pool Lifeguards, and Junior Lifeguards. These uniforms must provide high sun protection, quickdrying capability, durability, and a professional appearance.

Lifeguard uniforms consist of a collared shirt, swim trunks with a patch, a hat, and a high-visibility swim shirt. Junior Lifeguard uniforms include a t-shirt, swim shorts, a hat, and a water-resistant backpack.

Each year, the Marine Safety Department evaluates uniform providers to identify vendors capable of fulfilling the City’s needs with high-quality, durable products. In 2023, the City entered into a three-year agreement with Quiksilver to supply uniforms at a consistent cost.

With that agreement concluding in 2025, staff solicited new quotes from qualified vendors.

Marine Safety Uniform Quotes
Quiksilver $37,463.00
Billabong $44,871.00
Florance Marine $51,642.11
Quiksilver again submitted the lowest responsive bid. Based on pricing and product quality, staff recommends selecting Quiksilver as the uniform provider for the 2026 summer season.

Staff did not utilize the “formal bid process,” inclusive of a bidder’s notice and published notice, because the lifeguard uniforms are intended to meet specialized requirements for the Marine Safety Department and there are limited manufacturers of such uniforms. Instead, the staff sought bids from three qualified firms. Staff believes it is receiving a better cost by ensuring that qualified providers delivered bids.

ENVIRONMENTAL IMPACT:

This item is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that approval the proposed administrative action will not have a significant impact on the environment.

LEGAL ANALYSIS:

The City Attorney has approved the resolution as to form.

FINANCIAL IMPACT:

The total cost of $37,463.00 is included in the Fiscal Year 2025–2026 adopted budget.

RECOMMENDATION:

That the City Council adopt Resolution 7769:

1. Authorizing the purchase of Marine Safety uniforms for Beach Lifeguards, Pool Lifeguards, and Junior Lifeguards from Quicksilver in the amount of $37,463.00; and,

2. Finding that, due to the circumstances applicable to this purchase, dispensing with formal bidding will reduce the net cost to the City; and,

3. Authorizing and directing the City Manager to approve a purchase order with Quicksilver and execute any necessary related documents for the uniform purchase.

SUBMITTED BY: NOTED AND APPROVED:

Joe Bailey Patrick Gallegos
Joe Bailey, Marine Safety Chief Patrick Gallegos, City Manager ATTACHMENTS:

A. Resolution 7769
B. Quicksilver Price Quotation
C. Billabong Price Quotation
D. Florance Marine Price Quotation
RESOLUTION 7769

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL

BEACH APPROVING AND AUTHORIZING THE PURCHASE OF

MARINE SAFETY UNIFORMS FOR BEACH LIFEGUARDS, POOL

LIFEGUARDS, AND JUNIOR LIFEGUARDS
WHEREAS, the City of Seal Beach provides Marine Safety services, including Beach Lifeguards, Pool Lifeguards, and Junior Lifeguards; and, WHEREAS, uniforms are required to ensure staff are properly identified, protected from environmental conditions, and maintain a professional appearance; and, WHEREAS, the City previously entered into a three-year agreement with Quiksilver in 2023 for the provision of uniforms; and,
WHEREAS, upon expiration of that agreement, staff solicited quotes from qualified vendors; and,
WHEREAS, Quiksilver submitted the lowest responsive bid and meets the City’s requirements for quality and cost-effectiveness; and,
WHEREAS, the total cost for the purchase of uniforms is $37,463.00, which is included in the Fiscal Year 2025–2026 adopted budget.

NOW, THEREFORE, the Seal Beach City Council does resolve, declare, determine and order as follows:

Section 1. The City Council hereby approves the purchase of Marine Safety uniforms for Beach Lifeguards, Pool Lifeguards, and Junior Lifeguards in the amount of $37,463.00.

Section 2. The City Council finds that, due to the circumstances applicable to this purchase, the net cost to the City will be reduced by dispensing with formal bidding; and,
Section 3. The City Council hereby authorizes and directs the City Manager, or designee, to approve a purchase order and execute any necessary related documents to complete the purchase.

Section 4. The City Clerk shall certify to the passage and adoption of this Resolution.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 11th day of May 2026 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Lisa Landau, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7769 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 11th day of May 2026.

Gloria D. Harper, City Clerk

Agenda Item G

AGENDA STAFF REPORT
DATE: May 11, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Michael Henderson, Chief of Police
SUBJECT: Authorization to Renew the Contract with Ready Rebound to Support Officer Wellness and Injury Recovery Programs ________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7770:

1. Authorizing the Seal Beach Police Department to renew a service agreement with Ready Rebound for specialized officer wellness and recovery services; and,

2. Allocating funding for the program’s implementation from the Police Department budget. This contract will last 3 years with a not-to-exceed cost of $49,320 and the option of renewal for two (2) additional years.

BACKGROUND AND ANALYSIS:

Law enforcement personnel face significant physical and mental demands in the course of duty. Supporting their long-term wellness is critical to maintaining operational readiness, morale, and retention. The Seal Beach Police Department has prioritized officer wellness as part of its commitment to a proactive and sustainable workforce.

Ready Rebound is an organization specializing in providing structured support for first responders recovering from injury or trauma. Their services include tailored recovery plans, injury prevention, mental health check-ins, and a return-to-duty program that aligns with public safety needs.

The program is designed to:
• Reduce lost workdays due to injury or chronic pain
• Improve physical and mental resilience
• Support officers through recovery and safe reintegration • Reduce long-term medical and workers’ compensation costs

Ready Rebound’s individualized approach aligns with best practices in public safety wellness and has been successfully implemented by other agencies across the state.

Over the past year, Ready Rebound has provided valuable support to the Police Department by assisting employees who were injured or required specialized medical care. The organization has supported more than ten employees in navigating the workers’ compensation process, while also helping coordinate appropriate medical treatment, including connecting personnel with specialized physicians and physical therapy services tailored to their injuries.

SERVICES PROVIDED:

Under the proposed agreement, Ready Rebound will deliver the following:
• Comprehensive injury recovery coaching
• Preventative training and resilience education
• Coordination with department, Human Resources and risk management • Progress tracking and customized return-to-duty planning The contract will provide access for all Police Department Staff, both on and off duty, as well as access for all department staff immediate family and retired staff.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

The City Attorney has reviewed the proposed agreement and found it acceptable to form.

FINANCIAL IMPACT:

Costs associated with the Ready Rebound program will be funded through the Police Department’s budget. The total contract amount will not exceed $49,320 for the three year term. The costs will increase by 3% each year and will be included in the budget as proposed.

Year Price Per Member Annual Cost
2026/27 $399 $15,960
2027/28 $411 $16,440
2028/29 $423 $16,920
2029/30 (Optional) $436 $17,440
2030/31 (Optional) $449 $17,960

RECOMMENDATION:

That the City Council adopt Resolution 7770:

1. Authorizing the Seal Beach Police Department to renew a service agreement with Ready Rebound for specialized officer wellness and recovery services; and,

2. Allocating funding for the program’s implementation from the Police Department budget. This contract will last 3 years with a not-to-exceed cost of $49,320 and the option of renewal for two (2) additional years.

SUBMITTED BY: NOTED AND APPROVED:

Michael Henderson Patrick Gallegos
Michael Henderson, Chief of
Police
Patrick Gallegos, City Manager
Prepared by: Michael Ezroj, Operations Bureau Captain
ATTACHMENTS:

A. Resolution 7770
B. Quote for Services
C. Professional Service Agreement
RESOLUTION 7770

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

AUTHORIZING THE CITY MANAGER TO RENEW A CONTRACT

WITH READY REBOUND TO SUPPORT OFFICER WELLNESS AND

RECOVERY SERVICES
WHEREAS, the Seal Beach Police Department recognizes the importance of proactive wellness programs in maintaining the health, safety, and operational readiness of its sworn personnel; and,
WHEREAS, Ready Rebound is an organization specializing in recovery and injury prevention services tailored to the unique needs of law enforcement and first responders; and,
WHEREAS, the Seal Beach Police Department seeks to renew a contract with Ready Rebound to support officer wellness through structured recovery plans, mental and physical readiness services, and return-to-duty support; and, WHEREAS, the funding for this program will be allocated from the Police Department’s existing wellness program budget, with an annual increase in price of 3%.

NOW, THEREFORE, the Seal Beach City Council does resolve, declare, determine, and order as follows:

Section 1. The City Council hereby approves the Seal Beach Police Department renewing a service agreement with Ready Rebound to provide officer recovery and wellness services.

Section 2. The City Council hereby authorizes the City Manager or his designee to execute the necessary documents to implement this program, and to allocate up to $15,960.00 for year one and 3% increase per year for additional years up to five years.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 11th day of May 2026 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Lisa Landau, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7770 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 11th day of May 2026.

Gloria D. Harper, City Clerk
Created On: 5/1/26
Order Form Expiration: 5/31/26 Prepared By:

Subscription Start Date: 7/1/26 Email:

Subscription End Date: 6/30/31 Subscription Term:

Customer Information
Customer: Contact Name: Billing Contact:

Bill To/Ship To: Email: Email:

Phone:

Order Details
Billing Frequency: Annual PO # If Required:

Payment Terms: Net Thirty (30) Days
SUBSCRIPTION SERVICES:

Member Type Paid Members Price per Member per Year Start Date End Date Annual Fee Police 40 $ 399.00 7/1/26 6/30/27 $15,960.00
Police 40 $ 411.00 7/1/27 6/30/28 $16,440.00
Police 40 $ 423.00 7/1/28 6/30/29 $16,920.00
Police 40 $ 436.00 7/1/29 optional 6/30/30 optional $17,440.00 Police 40 $ 449.00 7/1/30 optional 6/30/31 optional $17,960.00 $0.00
$0.00
Total Subscription Fees: $84,720.00
PROFESSIONAL SERVICES:

Date Total Price
7/1/26 WAIVED
Total Professional Services Fees: $0.00
Due Date Amount Due
July 1, 2026 $15,960.00
July 1, 2027 $16,760.00
July 1, 2028 $17,600.00
July 1, 2029 $18,480.00
July 1, 2030 $19,400.00
MSA link: https://readyrebound.com/terms-and-conditions-102dn3 Customer: Company:

Signature: Signature:

Name Name
Title Title
Date Date
Raquel Morales on behalf of Eric Erhardt
[email protected]
3 + 2 years
[email protected]
Mike Ezroj
Amount
Seal Beach Police Department
Ready Rebound, Inc.
311 E. Chicago St.

Suite 520
Milwaukee, WI, 53202
United States
For bill payments, please send checks to:

Ready Rebound, Inc.

PO Box 719172
Chicago, IL 60677-9422
911 Seal Beach Boulevard
Seal Beach, CA 90740
Mike Ezroj
[email protected]
562-799-4100
WAIVED
Professional Service
Implementation
Establishment of provider partnerships, department training, and member onboarding.

Exact implementation timelines will be confirmed with the Client administration during the Project Kickoff call.

Ready Rebound Recover
24/7 access to licensed athletic trainers, individualized healthcare navigation and advocacy, and preferred access to medical providers.

Sports medicine healthcare model for members and nuanced return-to-work communication for all stakeholders, including employers and medical providers.

Service is available for all musculo-skeletal injury circumstances for paid members, their immediate family, and retirees.

Product / Service
Billing Table:

Order Form Legal Terms
This Order Form is entered into between Ready Rebound, Inc., with its principal place of business at 311 E. Chicago St., Suite 520, Milwaukee, WI 53202 (“Ready Rebound”), and you, the entity identified above (“Customer”), as of the Effective Date. This Order Form includes and incorporates the Master Subscription Agreement ("MSA") executed by the parties and attached, or if no such MSA is executed or attached, the MSA at https://readyrebound.com/terms-and-conditions-102dn3 and any applicable Statement of Work ("SOW") incorporated herein in the event additional Professional Services are purchased. The Order Form, MSA and SOW shall hereafter be referred to as the "Agreement". Unless otherwise specified above, fees for the Subscription Services and Professional Services shall be due and payable, in advance, on the Effective Date. By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by, the MSA. Each party’s acceptance of this Order Form is conditional upon the other’s acceptance of the terms in the MSA to the exclusion of all other terms. This Order Form is executed by a duly authorized signatory. In addition the Parties agree to amend the MSA to include the following new section(s):

Ready Rebound, Inc.

READY REBOUND MASTER SUBSCRIPTION AGREEMENT
This is a contract between Company and Customer. Customer is responsible for carefully reading all terms and conditions of this Agreement before signing an Order Form, clicking an “Accept” button, or accessing or using any Service. By signing an Order Form, or accessing or using any Service, Customer confirms that it has read and accepts this Agreement in its entirety. Any different or additional terms Customer may reference or provide to Company are overridden by this Agreement.

1. CONTRACT STRUCTURE AND ORDER-OF-PRECEDENCE
This Master Subscription Agreement (“MSA”) is entered into between Ready Rebound, Inc. (“Company”) and customer (“Customer”) identified on the corresponding mutually executed order document between Customer and Company that references this MSA (“Order Form”) as of the latest date set forth on the signature page of the Order Form (“Effective Date”). If Customer purchases Professional Services from Company, the Parties must enter into a statement of work (“SOW”) describing those Services in the event such Professional Services are not described in the Order Form. In addition to the terms and conditions of the MSA, Customer’s use of certain Services is subject to the additional terms and conditions provided in the Order Form (“Service-Specific Terms”). By using the Services listed in these Service-Specific Terms, Customer agrees that these Service-Specific Terms are incorporated into the MSA. Capitalized terms used below have the same meanings as used in the Agreement, unless expressly defined otherwise. This MSA, the Service-Specific Terms, all Order Forms and SOWs (collectively, the “Agreement”) govern Customer’s access to and use of Company’s Service. In the event of any conflicts between this MSA, any Order Form, and any SOW, the following order- of-precedence applies: SOW takes precedence and prevails over its associated Order Form solely with respect to its subject matter; an Order Form takes precedence and prevails over this MSA solely with respect to its subject matter; and Service-Specific Terms takes precedence and prevails over this MSA solely with respect to its subject matter. Customer and Company may be referred to in the Agreement individually as a “Party” and collectively as the “Parties.”

2. OWNERSHIP OF SERVICE AND CUSTOMER DATA

2.1 Ownership of the Service. The Service and Company Technology are the property of Company and its licensors, and are protected by copyright, patent, trade secret and other intellectual property laws. Company and its licensors retain any and all rights, title and interest in and to the Service and Company Technology (including all intellectual property rights), including all copies, modifications, improvements, extensions and derivative works thereof and any software, applications, inventions or other technology developed in connection with supporting the Company Technology.. Customer’s right to use the Service and Company Technology is limited to the rights expressly granted in this MSA and the applicable Order Forms. All rights not expressly granted to Customer are reserved and retained by Company and its licensors.

2.2 Ownership and Use of Customer Data. As between Customer and Company all Customer Data is the property of Customer. Company may store, access and process Customer Data as necessary to provide the Service, meet its obligations under the Agreement and verify Customer’s compliance with terms of Service, including to monitor and analyze use of the Service, and to develop, improve and enhance the Service and other Company offerings.

2.3 Storage. Company stores Customer Data in data centers that are owned and controlled by Company or owned and controlled by a third-party vendor of Company, which third-party vendor shall protect Customer Data to the same level as required by this Agreement . Customer Data may be accessed remotely for support and technical operations purposes from outside the US, but will be stored in the US.

2.4 Feedback. Customer grants Company a non-exclusive, royalty-free, irrevocable, perpetual, worldwide license to use and incorporate into the Services Customer’s Feedback. Company will exclusively own any improvements or modifications to the Services based on or derived from any of Customer’s Feedback including all intellectual property rights in and to the improvements and modifications.

3. GRANT OF ACCESS
Subject to the terms and conditions of this MSA, Company hereby grants to Customer the non-exclusive, non-transferable (except as specified in Section 14.2 (Assignment)) right to access and use the Service and Company Technology during the Service Term in accordance with the limitations in this MSA and the terms of all applicable Order Form(s) and SOWs. Unless otherwise set forth in an applicable Order Form, the usage allotments (e.g., number of members) to which Customer is entitled will correspond to the Service to which Customer then subscribes.

If Customer’s use of the Service exceeds the entitlements applicable to its then-current subscription, Company may (i) require Customer to pay any Fees associated therewith; or (ii) terminate all applicable Order Forms for cause in accordance with Section 6.2(b) (Termination of Order Form or SOW).

4. CUSTOMER RESPONSIBILITIES

4.1 Customer Responsible for Member Accounts. Customer is responsible for all activity occurring under Customer’s Member accounts (except to the extent any such activity is caused by Company) and for complying with all laws and regulations applicable to Customer’s use of the Service and Company Technology.

4.2 Use Restrictions. Customer must not, without Company’s prior written consent, cause or permit the: (a) use, copying, modification, rental, lease, sublease, sublicense, operation of a service bureau, transfer or other commercial exploitation of, or other third party access to, any element of the Service or Company Technology, except to the extent expressly permitted by the Agreement; (b) creation of any modifications or derivative works of the Service or Company Technology; (c) reverse engineering of the Service or Company Technology; (d) gaining of unauthorized access to the Service, Company Technology or its related systems or networks; (e) interference with or disruption of the integrity or performance of the Service, Company Technology or the data contained therein (for example, via unauthorized benchmark testing or penetration testing); (f) sending, storing or use of any Customer Data in connection with the Service or Company Technology for which Customer lacks sufficient ownership or other rights; or (g) sending, storing or use of any infringing, obscene, threatening, libelous or otherwise unlawful or tortious material in connection with the Service or Company Technology. Customer also must use reasonable security measures to access the Service and Company Technology, and must not knowingly send, store or use any material containing any viruses, worms, Trojan horses or other malicious or harmful computer code, files, scripts, agents or programs in connection with the Service or Company Technology. Company also reserves the right to take all steps reasonably necessary to protect the security, integrity or availability of the Service or Company Technology (e.g., by temporarily suspending access by anyone who introduces malicious code or attempts to do so), notwithstanding anything to the contrary in the Agreement.

4.3 No Export; Government Use. Customer may not remove or export from the United States or allow the export or re-export of the Services, Company Technology or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign agency or authority. As defined in FAR section 2.101, the Company Technology and documentation are “commercial items” and according to DFAR section 252.2277014(a)(1) and (5) are deemed to be “commercial computer software” and “commercial computer software documentation.” Consistent with DFAR section 227.7202 and FAR section 12.212, any use modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S.

Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement.

4.4 No Medical Advice. The Content and other materials created by Company or obtained from Company's licensors, and other materials contained on the Service are for informational purposes only. The Content is not intended to be a substitute for professional medical advice, diagnosis, or treatment. Customer acknowledges that Members should seek the advice of their physician or other qualified health provider with any questions they may have regarding a medical condition. Company does not recommend or endorse any specific tests, physicians, products, procedures, opinions, or other information that may be mentioned on the Service. Reliance on any information provided by Company, Company employees, others appearing on the Service at the invitation of Company is solely at the Members own risk. The service providers and professionals utilizing or featured on the Service are not Company employees. Any health education, opinions, advice, or information expressed by a professional or service provider utilizing or featured on the Service are of the professional and the professional alone. They do not reflect the opinions of the Company. Company does not recommend or endorse any specific tests, physicians, products, procedures, opinions, or other information that may be mentioned on Company or by a licensee of Company.

4.5 Equipment. Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Services, including, without limitation, modems, hardware, servers, software, operating systems, networking, web servers and the like (collectively, “Equipment”). Customer shall also be responsible for maintaining the security of the Equipment, Customer account, passwords (including but not limited to administrative and user passwords) and files, and for all uses of Customer account or the Equipment with or without Customer’s knowledge or consent.

5. SUPPORT

5.1 Support. Subject to the terms hereof, Company will provide Customer with reasonable online technical support Services on weekdays during the hours of 9:00 am through 5:00 pm Central Time, with the exclusion of Federal Holidays.

6. TERM, TERMINATION AND EFFECT OF TERMINATION

6.1 TERM

6.1(a) Term of MSA. This MSA will begin on the Effective Date and continue in effect until all Order Forms and SOWs, if any, expire or are terminated in accordance with this MSA.

6.1(b) Term of Order Forms. The initial term of each Order Form will start on the Start Date and end on the End Date as each is identified on the Order Form (the “Initial Service Term”), and shall renew automatically as set forth below.

Unless otherwise set forth in the applicable Order Form, or unless the Order Form is terminated in accordance with Section 6.2(b), upon expiration of the Initial Service Term, the relevant Order Form will automatically renew on an annual basis for subsequent renewal terms of twelve (12) months (each a "Renewal Service Term"), unless either Party notifies the other Party in writing, at least ninety (90) days (subject to Section 7.2) prior to the end of the then-current Service Term, that it chooses not to renew. The Initial Service Term and all Renewal Service Terms (if any) are referred to in the Agreement collectively as the “Service Term.”

6.2 TERMINATION

6.2(a) Termination of Agreement. Neither Party will have the right to terminate the Agreement without legally valid cause (no termination “for convenience”).

This MSA will automatically terminate upon the date that all Order Forms and all SOWs, if any, have expired or been terminated in accordance with the terms set forth herein. Upon permitted termination of this MSA, all Order Forms and SOWs governed by it will also be terminated automatically. (b) Termination of Order Form or SOW. Either Party may terminate an Order Form or SOW in accordance with their respective terms. Either Party may terminate an Order Form or SOW for cause upon written notice if the other Party fails to cure any material breach thereof, or any material breach of this MSA, within thirty (30) days after receiving reasonably detailed written notice from the other Party alleging the breach. (c) Termination for Change of Law. Notwithstanding anything to the contrary in this MSA, if complying with any law applicable to the Service by Company enacted after the Effective Date would materially change the Parties’ costs or risks in providing the Service, then the Parties’ respective legal counsel will promptly meet to discuss alternative options. If the Parties are unable to reach an amicable resolution within thirty (30) days, then each Party will have the right to terminate the Agreement (including all Order Forms and SOW) – in which case the termination will be effective thirty (30) days thereafter. In the event of such a termination, Customer’s sole right and Company’s sole obligation (except to the extent otherwise expressly stated in this MSA) will be for Company to promptly refund to Customer, on a pro rata basis, any Fees paid under all Order Forms and SOW then in effect that are unused as of the termination effective date.

6.3 EFFECT OF TERMINATION

6.3(a) Effect of Expiration or Termination of MSA. Sections 1, 2, 4.2 - 4.4, 6.3, 12, 13, 14, and 15 of this MSA will survive any expiration or termination of this MSA. An Order Form or SOW may identify additional terms that will survive any expiration or termination of the applicable Order Form or SOW. (b) Effect of Termination of MSA, Order Form or SOW.

Subject to the exclusive remedy provisions in this MSA: (a) if Customer terminates an Order Form, SOW or this MSA for uncured material breach in accordance with this MSA, Customer will be entitled to a refund, on a pro rata basis, of any prepaid Fees that are unused as of the termination effective date; and (b) if Company terminates an Order Form, SOW or this MSA for uncured material breach in accordance with Section 6.2, all amounts owed by Customer thereunder will become due and payable.

7. ORDER PROCESS
Customer orders the Service via one or more Order Forms, and Customer orders Company’s Professional Services via one or more SOW. Customer’s Affiliates are also permitted to sign Order Forms and SOWs with Company that are governed by this MSA, in which case all references to “Customer” in this MSA shall be interpreted to refer to the relevant Customer Affiliate for purposes of interpreting such Affiliate Order Forms and SOW; provided, however, that Company’s maximum liability under Section 12 to Customer and all of its Affiliates who sign Order Forms or SOWs under this MSA shall not exceed, in the aggregate, the limits stated in Section 12.

7.1 Purchase Orders. If Customer requires that a purchase order (“PO”) be issued before making payment under an Order Form or SOW, Customer must provide to Company such valid PO conforming to the applicable Order Form or SOW in time for Customer to meet its payment obligations. The terms and conditions of any PO (or of any other unilateral Customer document not agreed in writing by authorized representatives of both Parties) will have no effect on the rights or obligations of the Parties, regardless of any failure to object to such terms and conditions.

7.2. Modification of Fees Upon Renewal. Company reserves the right to modify the Fees for its Service under one or more Order Forms, effective upon commencement of the next Renewal Service Term of the relevant Order Form(s), by notifying Customer in writing at least thirty (30) days before the end of the then-current Service Term. Unless Customer notifies Company in writing at least twenty (20) days prior to the end of the then- current Service Term that Customer chooses not to renew such Order Form(s), the modified Fees shall take effect under the relevant Order Form(s) upon commencement of the next Renewal Service Term.

8. FEES AND PAYMENT

8.1 Payment Details. Customer must pay all fees and charges in accordance with this MSA and each mutually executed Order Form and SOW (“Fees”).

Except to the extent otherwise expressly stated in this MSA, or in an Order Form or SOW:
a. all obligations to pay Fees are non-cancelable and non-refundable, except as set forth I Section 6.3 (b); b. Customer must make all payments;
c. Customer must pay all undisputed Fees due under all Order Forms and SOW within thirty (30) days after Customer receives each invoice (invoices are deemed received when Company emails them to Customer’s designated billing contact); and d. all Fees must be paid in U.S. Dollars.

In accordance with each Order Form: (i) Company charges and collects in advance the annual Fees for use of the Service based on the Service subscribed to by Customer (after the Initial Service Term, Company will invoice Customer for such annual Fees at least thirty (30) days prior to the start of each Renewal Service Term); and (ii) if Customer’s use of the Service exceeds the contracted usage volume(s) specified in the applicable Order Form, Customer will pay the additional usage-based Fees, as described in such Order Form. Company reserves the right to change the Fees or applicable charges and to institute new charges and Fees at the end of the Initial Service Term or then current renewal term, upon thirty (30) days prior notice to Customer (which may be sent by email).

8.2 Taxes. Company's Fees are exclusive of all taxes, levies, withholdings, deductions or duties imposed by taxing authorities in connection with any Order Forms or SOW. Customer is responsible for paying all such taxes, levies, withholdings, deductions or duties except any taxes based solely on Company's income or which do not arise from any Order Form or SOW. If Company has the legal obligation to pay or collect taxes for which Customer is responsible, that additional amount will be invoiced to, and paid by Customer, unless Customer provides Company a valid tax exemption certificate authorized by the appropriate taxing authority. If Customer has the legal obligation to withhold or deduct any amount from the Fees, the sum payable by Customer (in respect of which such deduction or withholding is required to be made) shall be increased to the extent necessary to ensure that Company receives a sum net of any withholding or deduction equal to the sum which it would have received had no such deduction or withholding been made or required to be made. Unless prohibited by the applicable taxing jurisdiction, the tax situs will be Customer’s admin user address as set forth in the applicable Order Form. Customer may update such address by providing written notice to Company and taxes will be updated on a prospective basis.

8.3 Customer Contact Information. Customer agrees to provide Company accurate billing and other contact information for each Order Form and SOW at all times during the Service Term, including the name of Customer’s applicable legal entity, and the street address, e-mail address, name and telephone number of an authorized billing contact. Customer shall update this information within thirty (30) days after any changes, via email to Company’s Accounts Receivable team at [email protected].

8.4 Consequences of Non-Payment. If Customer fails to make any payments required under any Order Forms or SOW, then in addition to any other rights Company may have under this MSA or applicable law:
a. Customer will owe Company an interest penalty of one and one-half percent (1.5%) per month on any outstanding balance under each delinquent invoice, or the maximum permitted by law (whichever is less); b. Company will be entitled to recover its reasonable costs of collection; c. Company may suspend the start of any Renewal Service Term, or subsequent Service Term agreed in an Order Form between the Parties; and d. If Customer’s account remains delinquent (with respect to payment of a valid invoice) for thirty (30) days after receipt of a delinquency notice from Company, which may be provided via email to Customer’s designated billing contact, Company may temporarily suspend Customer’s access to the Service for up to ninety (90) days to pursue good faith negotiations before pursuing termination in accordance with Section 6. Customer will continue to incur and owe all applicable Fees irrespective of any such Service suspension based on such Customer delinquency.

9. THIRD PARTY INTERACTIONS
To the extent Customer’s use of the Service requires use of any third-party products, packages or services not made available by Company (e.g., Salesforce CRM, Amazon Web Services or a Web browser), Customer may be required to separately purchase or license such products, packages or services directly from the applicable third party. In addition, in connection with using the Service, Customer may choose to purchase or license certain other third-party products, packages or services identified by the Company. Any third-party products, packages and services and any terms associated therewith are between Customer and the relevant third parties. Company does not license, support, control, endorse or otherwise make any representations or warranties regarding any thirdparty products or services under this section, and in no event will Company have any liability whatsoever in connection therewith, even if Customer has directed Company to implement or configure the third-party products, packages or services. Customer is responsible for the conduct of any third party which obtains access to the Services from Customer.

10. PROFESSIONAL SERVICES
If Customer wishes to purchase any training, implementation or other professional services from Company relating to the Service (“Professional Services”), the Parties will mutually agree to one or more separate SOW (or if applicable, Order Form) containing the relevant description of services. Company Professional Services are separate and apart from the Service, and neither Party’s obligations in connection with the Service are dependent in any way on any Professional Services. Company retains all ownership rights in and to all copyrightable works, deliverables, designs, inventions, know-how, software, techniques, trade secrets, work product and other materials created by or for Company (either alone or jointly with Customer or others) and provided to Customer, and any derivative works thereof, excluding any Customer Confidential Information. Company grants Customer a non-exclusive, non-transferable, royalty-free right to access and use the materials Company provides with the Professional Services internally in connection with the Service during the Term of this Agreement.

Customer may not create derivative works of any materials Company provides with the Professional Services. Nothing in this MSA will prohibit, restrict or limit (i) Company from performing the same or similar Professional Services for or providing the same or similar work product to any third party, or (ii) Customer from hiring a third party to perform professional services related to the Services.

11. WARRANTIES AND DISCLAIMERS

11.1 Mutual Warranties. Each Party represents and warrants to the other that it has the legal power and authority to enter into this MSA, and that: (a) this MSA has been duly authorized, executed and delivered and constitutes a valid and binding agreement enforceable against such Party in accordance with its terms; (b) to the best of its knowledge, no authorization or approval from any third party is required in connection with such Party’s execution, delivery or performance of this MSA; and (c) to the best of its knowledge, the execution, delivery and performance of this MSA does not violate the terms or conditions of any other legally binding agreement.

11.2 Additional Customer Warranties: Customer Party represents and warrants it will not use the Services for any illegal or unauthorized purposes and the use of the Services will not violate any applicable law or regulation.

11.3 Additional Company Commitments. Company further represents and warrants that:
a. It will use reasonable technical means to screen for and detect disabling devices, viruses, trojan horses, trap doors, back doors, time bombs, cancelbots and other computer programming routines designed to damage or detrimentally interfere with software or data; b. The Service will perform substantially in accordance with the relevant documentation; c. It will make reasonable efforts to notify Customer, at least thirty (30) days in advance via Company’s Normal Communication Channels, of any scheduled changes Company believes are likely to have a material, adverse impact on Customer’s use of the Service (“Material Changes”).; and d. Professional Services provided by Company will be performed in a professional and workmanlike manner.

If Company breaches any warranties in this Section 11.3, Customer’s exclusive remedy and Company’s sole obligation will be for Company to make reasonable efforts to correct the non-conformity or, if Company is unable to correct the non-conformity within sixty (60) days after receipt of Customer’s written notice, for Customer to terminate the applicable Order Form(s) or SOW and receive a refund, on a pro rata basis, of any Fees prepaid under such Order Form(s) or SOW that are unused as of the termination effective date.
e. It shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Service. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Company or by third-party providers, or because of other causes beyond Company’s reasonable control, but Company shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption.

11.4 Warranty Disclaimers. EXCEPT TO THE EXTENT EXPRESSLY STATED IN THIS MSA: (A) COMPANY AND ITS LICENSORS MAKE NO

REPRESENTATIONS OR WARRANTIES OF ANY KIND, WHETHER EXPRESS, STATUTORY OR IMPLIED (IN FACT OR BY OPERATION OF LAW), REGARDING THE SERVICE, PROFESSIONAL SERVICES, OR ANY MATTER WHATSOEVER; AND (B) COMPANY AND ITS LICENSORS DO NOT WARRANT THAT THE SERVICE OR ANY PROFESSIONAL SERVICES ARE OR WILL BE ERROR-FREE, MEET CUSTOMER’S REQUIREMENTS, ACHIEVE ANY PARTICULAR RESULTS, OR BE TIMELY OR SECURE. COMPANY AND ITS LICENSORS EXPRESSLY DISCLAIM ALL IMPLIED

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICE AND ANY PROFESSIONAL SERVICES, AND CUSTOMER HAS NO RIGHT TO MAKE OR PASS ON TO ANY THIRD PARTY ANY REPRESENTATION OR WARRANTY BY COMPANY.

CUSTOMER IS RESPONSIBLE FOR USING THE SERVICE IN COMPLIANCE WITH APPLICABLE LAW. USE OF THE SERVICE IS NOT A GUARANTEE OF COMPLIANCE WITH APPLICABLE LAW.

THE SERVICE MAY BE SUBJECT TO LIMITATIONS, DELAYS, AND OTHER PROBLEMS INHERENT IN THE USE OF THE INTERNET OR ELECTRONIC COMMUNICATIONS. COMPANY IS NOT RESPONSIBLE FOR DELAYS, DELIVERY FAILURES, OR OTHER DAMAGE, LOSS OR LIABILITY RESULTING FROM SUCH PROBLEMS NOT CAUSED BY COMPANY. CUSTOMER AGREES THAT ITS SUBSCRIPTION TO THE SERVICE AND FEES DUE OR PAID

UNDER THE AGREEMENT ARE NEITHER CONTINGENT ON THE DELIVERY OF ANY FUTURE FUNCTIONALITY OR FEATURES, NOR BASED ON ANY ORAL OR WRITTEN COMMENTS REGARDING ANY FUTURE FUNCTIONALITY OR FEATURES. MORE GENERALLY, IN ENTERING INTO THIS

AGREEMENT, NEITHER PARTY IS RELYING ON ANY OTHER COMMITMENTS, STATEMENTS OR OTHER MATTERS NOT EXPRESSLY ADDRESSED IN THIS AGREEMENT, AN ORDER FORM OR AN SOW.

12. LIMITATION OF LIABILITY
NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS MSA, BUT ONLY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW:

12.1 EXCEPT FOR (A) FEES DUE TO COMPANY UNDER APPLICABLE ORDER FORMS AND SOWS, (B) CUSTOMER’S OBLIGATIONS UNDER SECTIONS 4.2 (USE RESTRICTIONS), NEITHER PARTY’S TOTAL AGGREGATE LIABILITY ARISING FROM OR RELATING TO THE AGREEMENT WILL EXCEED THE FEES ACTUALLY PAID BY AND DUE FROM CUSTOMER IN THE 12-MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO SUCH LIABILITY; EXCLUDING SUCH LIABILITY ARISING FROM OR RELATING TO THE LIABLE PARTY’S NEGLIGENCE OR MISCONDUCT;

12.2 EXCEPT WITH RESPECT TO CUSTOMER’S OBLIGATIONS AND CUSTOMER’S LIABILITY UNDER SECTIONS 4.2 (USE RESTRICTIONS), IN

NO EVENT WILL EITHER PARTY OR ITS AFFILIATES, OWNERS, OFFICERS, DIRECTORS, EMPLOYEES OR LICENSORS BE LIABLE OR OTHERWISE

OBLIGATED TO THE OTHER PARTY OR ANYONE ELSE FOR ANY LOSS OF PROFITS, REVENUE, OPPORTUNITIES, ECONOMIC ADVANTAGE,

GOODWILL, DATA OR USE, OR FOR ANY INDIRECT, CONSEQUENTIAL, HYBRID, INCIDENTAL, SPECIAL OR PUNITIVE DAMAGES OF ANY KIND,

ARISING OUT OF OR IN ANY WAY RELATED TO THE AGREEMENT, REGARDLESS OF CAUSE, EVEN IF THE PARTY FROM WHICH DAMAGES ARE BEING SOUGHT OR SUCH PARTY’S AFFILIATES OR LICENSORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND EVEN IF A REMAINING AVAILABLE REMEDY FAILS ITS ESSENTIAL PURPOSE; AND

12.3 THE TERMS OF SECTION 12 APPLY REGARDLESS OF THE FORM OF ACTION, WHETHER THE ASSERTED LIABILITY, CLAIM OR DAMAGES

ARE BASED ON CONTRACT (INCLUDING BREACH OF WARRANTY), TORT (INCLUDING NEGLIGENCE), STATUTE, OR ANY OTHER LEGAL OR EQUITABLE THEORY. THE PROVISIONS OF THIS SECTION 12 ALLOCATE RISKS UNDER THE AGREEMENT BETWEEN CUSTOMER AND COMPANY, AND THE FEES CHARGED FOR THE SERVICE ARE BASED ON THIS ALLOCATION OF RISKS AND THESE LIMITATIONS OF LIABILITY. COMPANY

SHALL IN NO EVENT BE LIABLE TO YOU OR TO ANYONE FOR ANY DECISION MADE OR ACTION TAKEN BY ANY PARTY (INCLUDING, WITHOUT LIMITATION, ANY MEMBER) IN RELIANCE ON INFORMATION ABOUT PROFESSIONALS AND SERVICE PROVIDERS ON THE SERVICE.

13. CONFIDENTIALITY

13.1 Definition. As used in this Agreement, “Confidential Information” means information and materials provided by or on behalf of the disclosing Party or its Affiliate(s) (“Discloser”) to the Party or its Affiliate(s) receiving such information or materials (“Recipient”) that (a) are identified as confidential at the time of disclosure, or
(b) a reasonable person in the relevant industries should understand to be confidential based on the nature of the information and materials and all other relevant factors. For the avoidance of doubt, Customer’s Confidential Information includes Customer Data and Customer’s non-public business plans, and Company’s Confidential Information includes Company’s non-public business plans, all non-public aspects of the Company Technology, and the results of any evaluation of the Service performed by or on behalf of Customer for purposes of monitoring its availability, performance or functionality, or for any other benchmarking or competitive purposes.

13.2 Permitted Disclosures and Obligations. Recipient must not use any of Discloser’s Confidential Information for any purpose other than carrying out Recipient’s obligations or exercising its rights under the Agreement. For the avoidance of doubt, use of Confidential Information in an aggregated and anonymized manner that eliminates or does not include Personal Data is not prohibited. Recipient also must not disclose to any third party any Confidential Information, other than to Recipient’s Affiliates, contractors and consultants who (a) need to know such information, and (b) are bound by confidentiality obligations substantially similar to Recipient’s under this Agreement (each Party is fully responsible for its respective Affiliates’, contractors’ and consultants’ compliance with this Agreement). Recipient must treat all Discloser Confidential Information with the same degree of care Recipient gives to its own Confidential Information, but not less than reasonable care. Recipient and its Affiliates, contractors and consultants who receive Confidential Information hereunder must: (i) not use any such Confidential Information to compete with Discloser or in any other way except as reasonably necessary; (ii) promptly notify Discloser of any unauthorized use or disclosure of its Confidential Information of which Recipient becomes aware; and (iii) reasonably assist Discloser in remedying any such unauthorized use or disclosure.

13.3 Exclusions. Recipient’s obligations under Section 13 do not apply to Discloser Confidential Information that Recipient can prove: (a) is or becomes part of the public domain through no fault of Recipient; (b) is rightfully in Recipient’s possession free of any confidentiality obligation; or (c) was independently developed by Recipient without using any Discloser Confidential Information. Disclosure by Recipient of Confidential Information (i) in response to a valid order or other legal process issued by a court or other governmental body having jurisdiction, (ii) as otherwise required by law including pursuant to the California Public Records Act, or (iii) necessary to establish the rights of either Party will not be a breach of this Agreement if, to the extent legally permitted, Recipient gives prompt notice and reasonable cooperation so Discloser may seek to prevent or limit such disclosure. Except to the extent permitted by a separate written agreement, the Parties will not disclose any information requiring an authorization to be exported outside of the United States.

13.4 Ownership and Destruction of Confidential Information. As between Discloser and Recipient, all Discloser Confidential Information is the property of Discloser, and no license or other rights are granted or implied hereby. Promptly after any request by Discloser, Recipient will destroy or return to Discloser all Confidential Information and materials in Recipient’s possession or control. However, Recipient may retain electronic copies of any computer records or electronic files containing any Discloser Confidential Information that have been created pursuant to Recipient’s standard, reasonable archiving and backup practices.

13.5 Confidentiality Period. Recipient’s obligations with respect to Discloser’s Confidential Information under Section 13 will remain in effect for the term of the Agreement and for three (3) years after any expiration or termination of the Agreement. Notwithstanding the foregoing, Recipient’s obligations under the Agreement will continue to apply to Confidential Information that qualifies as a trade secret or Personal Data under applicable law for as long as it so qualifies.

14. GENERAL

14.1 Governing Law and Dispute Resolution. The Agreement is governed by California law and controlling United States federal law, without regard to conflicts of law provisions of any jurisdiction. The Service is a service, not a good, and is not subject to the Uniform Commercial Code, the Uniform Computer Information Transactions Act, or the United Nations Convention on the International Sale of Goods. Any disputes, actions, claims or causes of action arising out of or relating to the Agreement or the Service will be subject to the exclusive jurisdiction of the state and federal courts located in Orange County, California, USA. However, other than with respect to seeking injunctive relief in connection with matters that qualify for such an extraordinary remedy under applicable law, neither Party may initiate any litigation against the other Party until after providing clear written notice of its intention to do so and first making a good faith effort to resolve the dispute informally through escalation to an appropriate level of executive management of both Parties for at least thirty (30) days after providing such notice.

14.2 Assignment and Other Transfers. Neither Party may assign, sublicense or otherwise transfer (by operation of law or otherwise) the Agreement, or any of a Party’s rights or obligations under the Agreement, to any third party without the other Party’s prior written consent, which consent must not be unreasonably withheld, delayed or conditioned; provided, however, that upon written notice to the other Party, either Party may assign or otherwise transfer this Agreement, along with all associated Order Forms and SOWs (and all its rights and obligations thereunder), (a) to a successor-in-interest in connection with a merger, acquisition, reorganization, a sale of most or all of its assets, or other change of control, or (b) to its Affiliate.

Notwithstanding anything to the contrary in this section, however: (i) in the event of any permitted transfer by Customer under this section to a direct competitor of Company, Company will have the right to terminate this Agreement, including all associated Order Forms and SOW, for cause under Section 6.2 (in the event of such a termination, Company will promptly refund to Customer, on a pro rata basis, all Fees prepaid by Customer under all Order Forms and SOW then in effect that are unused as of the termination effective date); and (ii) Customer is not allowed to transfer to a successor-in-interest or Affiliate a subscription to a particular version of the Service if in Company’s sole determination such successor-in-interest or Affiliate would not otherwise be eligible to subscribe to that version.

In the event of a transfer by Customer that is permitted under this section, the rights granted under this Agreement shall continue to be subject to the same usage limitations that applied under applicable Order Forms prior to the transfer (e.g., any transaction volume terms and limitations to particular Customer legal entities, business units, projects, brands, products or services set forth therein). Any purported assignment or other transfer in violation of this section is void.

Subject to the terms of this section, this Agreement will bind and inure to the benefit of the Parties and their respective permitted successors and transferees.

14.3 Force Majeure. If either Party is prevented from performing, or is unable to perform, any of its obligations under this Agreement due to any cause beyond its reasonable control, e.g., war, riots, labor unrest, fire, earthquake, flood, hurricane, other natural disasters and acts of God, Internet service failures or delays, and denial of service attacks (collectively, “Force Majeure”), the affected Party’s performance will be excused for the resulting period of delay or inability to perform. The affected Party must, however, (a) give the other Party prompt written notice of the nature and expected duration of such Force Majeure, (b) use commercially reasonable efforts to mitigate the delay and other effects, (c) periodically notify the other Party of significant changes in the status of the Force Majeure, and (d) notify the other Party promptly when the Force Majeure ends.

14.4 Marketing. Company may: (i) identify Customer as a Company customer; (ii) issue a mutually agreed press release announcing that Customer has selected Company as a vendor.

14.5 Independent Contractors. The Parties are independent contracting parties. Neither Party has, or will hold itself out as having, any right or authority to incur any obligation on behalf of the other Party. The Parties’ relationship in connection with the Agreement will not be construed as a joint venture, partnership, franchise, employment, or agency relationship, or as imposing any liability upon either Party that otherwise might result from such a relationship.

14.6 Notices. All legal notices (e.g., notice of termination of this Agreement or an Order Form based on an alleged material breach) required under this Agreement must be delivered to the other Party in writing (a) in person, (b) by nationally recognized overnight delivery service, or (c) by certified U.S. mail (requiring signature) to the other Party’s corporate headquarters, Attention: Legal Department. With respect to all other notices, Customer may email Company at [email protected], and Company may email Customer’s billing contact identified on the applicable Order Form(s) or SOW. Either Party may change its notice address by giving written notice to the other Party.

14.7 Anti-Corruption. Each Party acknowledges it has not received or been offered any illegal or otherwise improper bribe, kickback, payment, gift or other thing of value by any employee, representative or agent of the other Party in connection with the Agreement. Each Party will use reasonable efforts to promptly notify the other Party if it becomes aware of any circumstances that are contrary to this acknowledgment.

14.8 Export. Each Party agrees to comply with all applicable laws, regulations, orders and sanctions relating to prohibitions or limitations on relationships or transactions with prohibited countries or individuals (e.g., those administered by the U.S. Commerce or Treasury Departments). Customer shall not make the Service available to any individual or entity that is (i) located in a country that is subject to a United States government embargo, or (ii) is listed on any United States government list of prohibited or restricted parties.

14.9 Contract Revisions. This MSA may be amended upon mutual written agreement of both parties.

14.10 Entire Agreement. This MSA, together with any applicable Order Forms and SOWs (including any other terms referenced in any of those documents), comprises the entire agreement between Customer and Company regarding the subject matter of the Agreement, and supersedes all prior or contemporaneous negotiations, discussions or agreements (including any non-disclosure or other agreement governing the sharing of confidential information by and between Company and Customer), whether written or oral, between the Parties regarding such subject matter, and may only be modified by a document signed by authorized representatives of both Parties. Each term and provision of the Agreement is valid and enforceable to the fullest extent permitted by law, and any invalid, illegal or unenforceable term or provision shall be deemed replaced by a term or provision that is valid and enforceable and that most effectively accomplishes the Parties’ shared goals and intent, determined from the perspective of an objective, reasonable person.

15. INDEMNITY AND INSURANCE

15.1 Indemnity. Company agrees to indemnify, defend, and hold harmless Customer and its elected officials, officers, directors, agents, attorneys and employees (each, an “Indemnitee“) from and against any and all liabilities, damages, losses, expenses, claims, demands, suits, fines, or judgments (each, a “Claim,” and collectively, the “Claims“), including reasonable attorneys’ fees, costs, and expenses incidental thereto, which may be suffered by, incurred by, accrued against, charged to, or recoverable from any Indemnitee, by reason of any Claim arising out of or relating to any act, error or omission, negligence, or misconduct of Company, its officers, directors, agents, employees, and subcontractors, during the performance of this Agreement, including, without limitation, Claims arising out of or relating to any Claim arising out of or relating to the Services allegedly or actually infringing or misappropriating any United States or foreign patent, copyright, trade secret, trademark, or other proprietary right; provided, however, that the foregoing indemnity shall not apply to the extent that the applicable Claim resulted from the sole negligence or willful misconduct of an Indemnitee. Customer shall indemnify, defend, and hold harmless Company from any Claim arising out of or relating to Customer’s default under this Agreement.

15.2 Insurance. Company shall, at its own expense, procure and maintain in full force and effect during the term of this Agreement, policies of insurance, of the types and in the minimum amounts as follows, with responsible insurance carriers duly admitted and qualified in California covering the operations of Company, pursuant to this Agreement: commercial general liability ($1,000,000 per occurrence, $2,000,000 aggregate); excess liability ($2,000,000 per occurrence, $2,000,000 aggregate); workers’ compensation (statutory limits) and employers’ liability ($500,000 per accident); cyber liability ($5,000,000 per occurrence) and professional liability ($1,000,000 per occurrence, $1,000,000 aggregate).

The Indemnitees shall be named as additional insureds in the commercial general, cyber, and excess liability policies which shall contain standard cross liability clauses. Company shall cause the liability it assumed under this Agreement to be specifically insured under the contractual liability section of the liability insurance policies. The liability policies shall be primary without right of contribution from any Indemnitee, and Company waives all rights of subrogation with respect to said policies. Such policies shall require that Customer be given no less than thirty (30) calendar days prior written notice of any cancellation thereof or material change therein. Customer shall have the right to request an adjustment of the limits of liability for commercial general, cyber, and excess liability, and/or professional liability insurance as Company’s exposure to Customer increases. Company shall provide Customer with certificates of insurance and original endorsements, evidencing all of the above coverage, including all special requirements specifically noted above, and shall provide Customer with certificates of insurance evidencing renewal or substitution of such insurance thirty (30) calendar days prior to the effective date of such renewal or substitution.

16. DEFINITIONS
As used in the Agreement:
“Affiliate” means a company, corporation, individual, partnership or other legal entity that directly or indirectly controls, is controlled by, or is under common control with a Party to the Agreement. For purposes of this definition, “control” means direct or indirect ownership or control of more than fifty percent (50%) of the voting interests of the subject entity;
"Content" means the audio and visual information, documentation and services contained in or made available via the Service, other than Customer Data and Customer Confidential Information;
“Customer Data" means any data, information or material processed by the Service (including Personal Data) in the course of Customer or Members’ use of the Service;
“Customer Personal Data” means that portion of Customer Data that is Personal Data received from Customer or Members in the course of accessing or using the Services pursuant to the Agreement.
“including” (and its variants) means including without limitation. “Feedback” means suggestions, comments, improvements, ideas, or other feedback or materials regarding the Services provided by Customer to Company. “Normal Communication Channels” means the online channels through which Company normally communicates important information to its customers, e.g., the email address(es) provided by Customer (Customer must opt-into Company’s online community site to receive certain important information regarding such changes and to take other required action relating to use of the Service); “Personal Data” means any information relating to an identified or identifiable natural person as such term or its equivalent (e.g., personally identifiable information or personal information).;
"Service" means Company’s offerings ordered by Customer on an Order Form (including all related Content); “SOW” means Statement(s) of Work, Work Authorization(s) or other contract(s) under which Company provides its Professional Services; "Member(s)" means Customer’s employees, representatives, consultants, contractors and agents who have been authorized by Customer to use Service; and "Company Technology" means all of Company's and its licensors’ proprietary technology that Company makes available to Customer as part of or in connection with Customer’s subscription to the Service (including any and all software, software packages, hardware, products, processes, APIs, algorithms, user interfaces, trade secrets, know- how, techniques, designs and other tangible or intangible technical material or information).

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by duly authorized officers or representatives as of the Effective Date.

Company: Ready Rebound, Inc. Customer:

By:

Name: David Reeves
Title: Chief Executive Officer
By:

Name:

Title:

Date: Date:

Agenda Item H

AGENDA STAFF REPORT
DATE: May 11, 2026
TO: Honorable Mayor and City Council
FROM: Patrick Gallegos, City Manager
SUBJECT: Awarding and Authorizing Professional Services Agreements with OCY Management, LLC, and Parking
Concepts, Inc., dba Transportation Concepts, to Provide Transportation Services for Seniors and Individuals with Disabilities
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7771:

1. Approving and awarding a Professional Services Agreement with OCY Management, LLC (OCY Management) for a not-to-exceed amount of $180,000 to provide transportation services for seniors and individuals with disabilities for a three (3) year term; and,

2. Approving and awarding a Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts (Transportation Concepts), for a not-to-exceed amount of $724,000 to provide transportation services for seniors and individuals with disabilities for a three (3) year term; and,

3. Authorizing and directing the City Manager to execute the Agreements; and,

4. Authorizing the City Manager to approve options to extend the term with OCY Management, LLC. (OCY Management) for two (2) additional oneyear terms after its original term for an additional not-to-exceed amount of $60,000 per one-year term extension; and,

5. Authorizing the City Manager to approve options to extend the term with Parking Concepts, Inc., dba Transportation Concepts (Transportation Concepts), for two (2) additional one-year terms after its original term. For each extension period, the total compensation shall not exceed the amount paid during the preceding term, adjusted by the percentage change in the Consumer Price Index (CPI-U) for the Los Angeles-Long Beach-Anaheim, CA area for the month of March of the current year. In no event shall the annual adjustment to the not-to-exceed amount exceed five percent (5%).

BACKGROUND AND ANALYSIS:

History:

The City of Seal Beach operates a Senior Transportation Services program for its qualified senior and disabled residents. This program comprises two distinct services: the shuttle service and the Dial-a-Ride service. The program is partially funded by two sources, both provided by the Orange County Transportation Authority (OCTA): the Senior Mobility Program (SMP) and the Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) Grant. As a condition of receiving these funding sources, the program must adhere to all associated requirements, including the use of a competitive procurement process for the selection of any third-party service providers.

Since May 24, 2021, the City has contracted both services with two different providers: OCY Management, LLC. (OCY Management) and Parking Concepts, Inc., dba Transportation Concepts (Transportation Concepts). As both agreements expire on May 24, 2026, the City initiated a competitive bid process to secure new contracts.

Vendor Selection:

Staff issued a Request for Proposals for Transportation Services for Seniors and Individuals with Disabilities on November 3, 2025. On January 7, 2026, staff received two (2) proposals for the shuttle service and one (1) proposal for the Diala-Ride service. The evaluation panel rated the proposals and interviewed each firm based on factors including qualification, experience, organization, approach, and cost. Based on the criteria, the two (2) incumbent service providers were deemed to be the most qualified. The City’s past experience and satisfaction with these two firms also supported the decision to enter into another agreement with each firm to provide the following transportation services:
• Dial-a-Ride: OCY Management, LLC (OCY Management)
• Shuttle Service: Parking Concepts, Inc., dba Transportation Concepts (Transportation Concepts)
Staff reviewed each firm’s cost proposal and found them to be reasonable and comparable with similar senior transportation services programs, despite the rise in overall costs.

The contract term is three (3) years and the City will have the option to extend the contract for up to two (2) additional one-year terms. OCY Management’s agreement is in a not-to-exceed amount of $180,000 for the three-year original term. Transportation Concepts’ agreement is in a not-to-exceed amount of $724,000 for the three-year original term.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

The City Attorney has reviewed and approved the agreements and resolutions to form.

FINANCIAL IMPACT:

A total of $263,000 is proposed for the FY 2026-2027 Transportation Services for Seniors and Individuals with Disabilities budget. It is anticipated that approximately $29,000 per year will be allocated to OCYC’s agreement, and $234,000 per year will be allocated to Transportation Concept’s agreement. The Orange County Transportation Authority’s (OCTA) SMP program funds approximately $84,000 per year of the overall budget. OCTA’s EMSD grant fund will also fund up to $50,000 of the Services for FY 2026-2027.

Additional funds for subsequent years will be proposed in subsequent budget cycles.

RECOMMENDATION:

That the City Council adopt Resolution 7771:

1. Approving and awarding a Professional Services Agreement with OCY Management, LLC (OCY Management) for a not-to-exceed amount of $180,000 to provide transportation services for seniors and individuals with disabilities for a three (3) year term; and,

2. Approving and awarding a Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts (Transportation Concepts), for a not-to-exceed amount of $724,000 to provide transportation services for seniors and individuals with disabilities for a three (3) year term; and,

3. Authorizing and directing the City Manager to execute the Agreements; and,

4. Authorizing the City Manager to approve options to extend the term with OCY Management, LLC. (OCY Management) for two (2) additional oneyear terms after its original term for an additional not-to-exceed amount of $60,000 per one-year term extension; and,

5. Authorizing the City Manager to approve options to extend the term with Parking Concepts, Inc., dba Transportation Concepts (Transportation Concepts), for two (2) additional one-year terms after its original term. For each extension period, the total compensation shall not exceed the amount

paid during the preceding term, adjusted by the percentage change in the Consumer Price Index (CPI-U) for the Los Angeles-Long Beach-Anaheim, CA area for the month of March of the current year. In no event shall the annual adjustment to the not-to-exceed amount exceed five percent (5%).

SUBMITTED, NOTED, AND APPROVED BY:

Patrick Gallegos
Patrick Gallegos, City Manager
Prepared by: Anthony Nguyen, Community Services Coordinator ATTACHMENTS:

A. Resolution 7771
B. Agreement with Orange County Yellow Cooperative, Inc.

C. Agreement with Parking Concepts, Inc., dba Transportation Concepts RESOLUTION 7771

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

APPROVING AGREEMENTS FOR PROFESSIONAL SERVICES

WITH OCY MANAGEMENT, LLC, AND PARKING CONCEPTS
INC., DBA TRANSPORTATION CONCEPTS, TO PROVIDE

TRANSPORTATION SERVICES FOR SENIORS AND

INDIVIDUALS WITH DISABILITIES
WHEREAS, the City desires to retain both OCY Management, LLC and Parking Concepts, Inc., dba Transportation Concepts, to provide transportation services for seniors and individuals with disabilities; and, WHEREAS, on May 24, 2021, the City entered into professional services agreements with both OCY Management, LLC and Parking Concepts, Inc., dba Transportation Concepts, for a three (3) year term with two (2) additional one (1) year extensions, expiring May 24, 2026; and,
WHEREAS, on November 3, 2025, the City issued a Request for Proposals for Transportation Services for Seniors and Individuals with Disabilities; and, WHEREAS, on January 7, 2026, the City received three (3) proposals in response to the Request for Proposals; and,
WHEREAS, the City performed a detailed review and evaluation of the proposals and deemed the following firms to be most qualified to provide such services:
• OCY Management, LLC (OCY Management)
• Parking Concepts, Inc., dba Transportation Concepts (Transportation Concepts); and,
WHEREAS, the City has determined that OCY Management, LLC is qualified to provide Dial-A-Ride services for seniors and individuals with disabilities; and, WHEREAS, the City has determined that Parking Concepts, Inc., dba Transportation Concepts, is qualified to provide shuttle services for seniors and individuals with disabilities.

NOW, THEREFORE, the Seal Beach City Council does resolve, declare, determine, and order as follows:

Section 1. The City Council finds that all recitals set forth above are true and correct and incorporates them herein by this reference.

Section 2. Approves and awards a Professional Services Agreement to OCY Management, LLC for Dial-a-Ride services for seniors and individuals with disabilities, for a three-year term in the not-toexceed amount of $180,000 pursuant to the Proposal submitted by OCY Management, LLC dated January 5, 2026; and rejects all other proposals.

Section 3. Approves and awards a Professional Services Agreement to Parking Concepts, Inc., dba Transportation Concepts, for shuttle services for seniors and individuals with disabilities, for a threeyear term in the not-to-exceed amount of $724,000 pursuant to the Proposal submitted by Parking Concepts, Inc., dba
Transportation Concepts dated January 7, 2026; and rejects all other proposals.

Section 4. Authorizes the City Manager to extend the original term with OCY Management, LLC. by up to two one-year extensions for the not-to-exceed amount of $60,000 for each extension.

Section 5. Authorizes the City Manager to extend the original term with Parking Concepts, Inc., dba Transportation Concepts by up to two one-year extensions, for which the total compensation for each extension shall not exceed the amount paid during the
preceding term, adjusted by the percentage change in the Consumer Price Index (CPI-U) for the Los Angeles-Long BeachAnaheim, CA area for the month of March of the current year. In no event shall the annual adjustment to the not-to-exceed amount exceed five percent (5%).

Section 4. Authorizes the City Manager to execute the Agreements with OCY Management, LLC and Parking Concepts, Inc., dba
Transportation Concepts, on behalf of the City and any
amendments or extensions thereafter.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 11th day of May 2026 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Lisa Landau, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7771 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 11th day of May 2026.

Gloria D. Harper, City Clerk

PROFESSIONAL SERVICES AGREEMENT
for
Professional Transportation Services for Seniors and
Individuals with Disabilities
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
OCY Management, LLC
520 W Dyer Rd
Santa Ana, CA 92707
(714) 427-2555
This Professional Service Agreement (“the Agreement”) is made as of May 24, 2026 (the “Effective Date”), by and between OCY Management, LLC (“Contractor”), a California limited liability company, and the City of Seal Beach (“City”), a California charter city, (collectively, “the Parties”).
2 of 15

RECITALS
A. City desires certain professional transportation services for seniors and individuals with disabilities.

B. Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3.20.025, City issued a Request for on November 3, 2025, for the professional transportation services for seniors and individuals with disabilities and as further defined and described with specificity in Section 1.0 of this Agreement. Contractor submitted a proposal dated January 7, 2026, to perform the professional services defined and described in Section 1.0 of this Agreement.

C. Contractor represents that the principal members of its firm are licensed and registered professional Transportation Providers and are fully qualified to perform the professional services contemplated by this Agreement by virtue of its experience, and the training, education and expertise of its principals and employees.

D. City desires to retain Contractor as an independent contractor and Contractor desires to serve City to perform those professional services in accordance with the terms and conditions of this Agreement.

NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows.

AGREEMENT

1.0 Scope of Services

1.1. Contractor’s Services. In compliance with all terms, conditions and provisions of this Agreement, Contractor shall provide those professional services (collectively “Services”) set forth in the Request for (“RFP”), attached hereto as Exhibit A and incorporated herein by this reference, and Contractor’s accepted Proposal (“Proposal”) attached hereto as Exhibit B and incorporated herein by this reference, all to City’s reasonable satisfaction. The Services relate to the following City Program: Professional Transportation Services for Seniors and Individuals with Disabilities.

1.2. Agreement Documents; Order of Precedence.

1.2.1. The Agreement Documents include this Agreement itself, and all of the following: (i) the RFP, including all standards, appendices and exhibits attached thereto or referenced therein (Exhibit A); and (ii) the Proposal (Exhibit B); and iii) Terms for Compliance with California Labor Law Requirements (Exhibit C); all of which are incorporated herein by this reference. 3 of 15

1.2.2. In the event of any inconsistency or conflict between this Agreement and any Exhibit or incorporated documents, the order of precedence shall be as follows: (i) this Agreement; and then (ii) Exhibit C (Terms for Compliance with California Labor Law Requirements); and then (iii) Exhibit A (the RFP); and then (v) Exhibit B (the Proposal), shall control. In the event there is any conflict between the Agreement, on the one hand, and Exhibits A, B, and C, on the other hand, the Agreement shall control.

1.3. Standard of Care. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing all Services. City relies upon the skill of Contractor, and Contractor’s staff, if any, to do and perform the Services in a skillful, competent, and professional manner, and Contractor and Contractor’s staff, shall perform the Services in such manner. Contractor shall, at all times, meet or exceed any and all applicable professional standards of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. The acceptance of Contractor’s work by the City shall not operate as a release of Contractor from such standard of care and workmanship.

1.4. Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (i) has investigated and considered the scope and level of services to be performed, (ii) has carefully considered how the Services should be performed, and (iii) understands the facilities, difficulties and restrictions attending performance of the Services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from City’s Representative.

1.5. Compliance with Laws. In performing this Agreement, Contractor shall comply with all applicable provisions of federal, state, and local law.

1.6. Additional Services. Contractor will not be compensated for any work performed not specified in the Scope of Services unless City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization
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2.0 Term

2.1. Original Term. The term of this Agreement shall commence as of the Effective Date and shall continue for a term of three (3) years (Original Term”) and shall expire at midnight on May 24, 2029, unless sooner terminated or extended as provided by this Agreement.

2.2 Extensions. City, at its sole option, may elect to extend the Original Term of this Agreement, upon the same terms and conditions, for up to two (2) additional terms of one year each (“extension”), by providing written notice to Contractor at least one month prior to the expiration of an existing term. If timely elected by City, the first extension shall have a term extending from May 24, 2029 through and including May 24, 2030, unless sooner terminated or extended pursuant to this Agreement. If timely elected by City, the second extension shall be from May 24, 2030 through and including May 24, 2031, unless sooner terminated pursuant to this Agreement. Any extension shall not be effective except upon execution of a written amendment to this Agreement signed by the City Manager and Contractor’s authorized representatives.

3.0 Contractor’s Compensation

3.1. Original Term. In consideration of Contractor’s performance of the Services described in Section 1.0, City will pay Contractor in accordance with the one-way trip rates shown on the fee schedule set forth in Exhibit B for the Services but in no event will City pay more than the total not-to-exceed amount of $180,000 (One Hundred Eighty Thousand and 00/XX dollars) for the Original Term. Payment for any additional work authorized by City pursuant to Subsection

1.6 will be compensated in accordance with the fee schedule set forth in Exhibit B and shall not exceed the cumulative amount established by the City Council at the time of award for the Original Term.

3.2. Extensions. In the event that City elects to extend the Original Term in accordance with Subsection 2.2 of this Agreement, and in consideration of Contractor’s performance of the Services set forth in Section

1.0, City will pay Contractor in with the one-way trip rates shown on the fee schedule set forth in Exhibit B for Services but in no event will City pay more than the total not-to-exceed amount of $ 60,000 (Sixty Thousand and 00/XX dollars) for each extension.. Payment for any additional work authorized by City for each extension pursuant to Subsection 1.6 will be compensated in accordance with the fee schedule set forth in Exhibit B and shall not exceed the cumulative amount established by the City Council at the time of award for each extension.

4.0 Method of Payment
Contractor shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of 5 of 15
the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number and type of trips taken, and rates charged for each trip, and the Services performed for each day in the period. City will pay Contractor within 30 days of receiving Contractor’s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Contractor.

5.0 Termination

5.3. Termination by City.

5.1.1. This Agreement may be terminated by City, without cause, upon giving Contractor written notice thereof not less than 30 days prior to the date of termination.

5.1.2. This Agreement may be terminated by City upon 10 days’ notice to Contractor if Contractor fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy.

5.4. Termination by Contractor. This Agreement may be terminated by Contractor based on reasonable cause, by serving written notice of termination to City, provided that Contractor has first served City with a written notice of default and demand to cure, and City has failed to cure such default within 30 days of receipt of such notice.

5.5. Obligations Upon Termination. Unless otherwise specified in the notice of termination, Contractor shall cease all work under this Agreement immediately upon the effective termination date as set forth in the notice of termination. Upon termination, City shall be immediately given title to and possession of all Work Product (as defined in Subsection 11.1 of this Agreement) and all other documents, writings, and/or deliverables produced or developed pursuant to this Agreement. Provided that Contractor is not then in breach, City shall pay Contractor all undisputed amounts for any portion of the Services satisfactorily completed prior to termination, based on the reasonable value of the Services rendered. If said termination occurs prior to completion of any specific task for which a payment request has not been received, the charge for Services performed shall be the reasonable value of such Services, based on an amount agreed to by City and Contractor. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. In no event shall Contractor be entitled to payment for unperformed services or services within the Scope of Services performed prior to the effective date of this Agreement; and Contractor shall not be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services up to 6 of 15
date of termination. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation or damages.

6.0 Party Representatives

6.1. The City Manager is the City’s representative for purposes of this Agreement.

6.2. Ackbar Majid is the Contractor's primary representative for purposes of this Agreement. Ackbar Majid shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services hereunder. Contractor may not change its representative without the prior written approval of City, which approval shall not be unreasonably withheld.

7.0 Notices

7.3. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of Seal Beach
211-8th Street
Seal Beach, California 90740
Attn: City Manager
To Contractor: OCY Management, LLC
520 W Dyer Rd
Santa Ana, CA 92707
Attn: Akbar Majid

7.4. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

8.0 Permits and Licenses
Contractor and all of Contractor’s employees and other personnel shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of the Services under this Agreement, including a business license as required by the Seal Beach Municipal Code.

9.0 Independent Contractor
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9.1. Contractor is an independent contractor and not an employee of City. All work or other Services provided pursuant to this Agreement shall be performed by Contractor or by Contractor’s employees or other personnel under Contractor’s supervision. Contractor will determine the means, methods, and details by which Contractor’s employees and other personnel will perform the Services. Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.

9.2. All of Contractor’s employees and other personnel performing any of the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor and Contractor’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Contractor’s personnel. Contractor’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Contractor shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Contractor’s personnel require to perform any of the Services required by this Agreement. Contractor shall perform all Services off of City premises at locations of Contractor’s choice, except (i) as otherwise required for the performance of Services on City real property, facilities, vehicles or equipment; (ii) as otherwise may from time to time be necessary in order for Contractor’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor’s performance of any Services under this Agreement, or (iii) as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Contractor from time to time for Contractor’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.

9.3. In addition to all other provisions of this Agreement, Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor’s personnel in connection with their performance of any Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or 8 of 15
reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

9.4. Contractor shall defend, indemnify and hold harmless City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section 9.0. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. Contractor’s covenants and obligations under this Section shall survive the expiration or termination of this Agreement.

10.0 PERS Compliance and Indemnification

10.1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Contractor shall assure compliance with the Public Employees’ Retirement Law (“PERL”), commencing at Government Code § 20000, as amended by the Public Employees’ Pension Reform Act of 2013 (“PEPRA”), and the regulations of PERS, as amended from time to time. Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the PERL, PEPRA or any other applicable retirement laws and regulations.

10.2. Indemnification. To the maximum extent permitted by law, Contractor shall defend, indemnify and hold harmless City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s violation of any provisions of this Section 10.0. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify and hold harmless as set forth in any 9 of 15
other provision of this Agreement. Contractor’s covenants and obligations under this Section shall survive the expiration or termination of this Agreement.

11.0 Ownership of Work Product

11.1. Unless otherwise agreed upon in writing, all field notes and other notes, draft and final reports, drawings, specifications, data, surveys, studies, plans, maps, models, photographs, images, ideas, concepts, designs including but not limited to website designs, source code, object code, computer files, electronic data and/or electronic files, other media of any kind whatsoever, and any other documents and written material of any kind, created, developed, or used by Contractor in the performance of this Agreement (collectively “Work Product”) shall be considered “works made for hire,” for the benefit of City. Upon completion of, or in the event of termination or expiration of this Agreement, all Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made in accordance with Subsection 5.3, and may be used, reused or otherwise disposed of by City for any purpose without Contractor’s consent; provided that any use, reuse or modification of the Work Product by City for any purpose other than the purpose for which the Work Product was prepared or provided under this Agreement shall be at City’s own risk. Contractor shall not obtain or attempt to obtain copyright protection as to any of the Work Product.

11.2. Contractor hereby assigns to City all ownership and any and all intellectual property rights to the Work Product that are not otherwise vested in City pursuant to Subsection 11.1.

11.3. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of all Work Product produced under this Agreement, and that City has full legal title to and the right to reproduce the Work Product for any purpose.

Contractor shall defend, indemnify and hold City, its elected and appointed officials, officers, employees, agents, servants, attorneys, volunteers, and those City agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City’s use of any of the Work Product violates federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the Services and Work Product produced 10 of 15
under this Agreement. In the event the use of any of the Work Product or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Contractor, at its expense, shall: (i) secure for City the right to continue using the Work Product and other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (ii) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. Contractor’s covenants and obligations under this Section shall survive the expiration or termination of this Agreement.

11.4. Upon expiration or termination of the Agreement, Contractor shall deliver to City all Work Product and other deliverables related to any Services performed pursuant to this Agreement without additional cost or expense to City. If Contractor prepares a document on a computer, Contractor shall provide City with said document both in a printed format and in an electronic format that is acceptable to City.

12.0 Confidentiality

12.1. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees, trade secrets, and/or other information that may be protected under other applicable laws relating to privacy, confidentiality and/or privilege. Contractor covenants that all Work Product (as defined in Subsection 11.1) and/or any other data, documents, writings, discussion or other information created, developed, received or provided by Contractor for performance of this Agreement are confidential unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such Work Product, data, documents, writings, discussion or other information to persons or entities other than City without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, servants, and/or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement or relating to any project or property located within City. Response to a subpoena or court order shall not be considered “voluntary,” provided Contractor gives City timely notice of such court order or subpoena.

12.2. Contractor shall promptly notify City should Contractor, its officers, employees, agents, and/or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the geographical boundaries of City. City may, but has no obligation to, represent 11 of 15
Contractor or be present at any deposition, hearing or similar proceeding.

Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor.

However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

12.3. Contractor’s covenants and obligations under this Section shall survive the termination or expiration of this Agreement.

13.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written approval of City, and any subcontracting shall be at Contractor’s sole cost and expense. Contractor is fully responsible to City for the performance of any and all subcontractors, and Contractor shall monitor and review all work and other services performed by any subcontractor to ensure that all Services performed by such subcontractor comply with the requirements and provisions of this Agreement.

14.0 Prohibition Against Assignment, Transfer or Delegation Contractor shall not assign or transfer this Agreement or any of its rights, obligations or interest in this Agreement, or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent, which may be withheld for any reason. Any purported assignment, transfer or delegation without City’s consent shall be void and without effect, and shall entitle City to terminate this Agreement.

15.0 Inspection and Audit of Records
Contractor shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, payroll, invoices, time cards, cost control sheets, costs, expenses, receipts and other records and Work Product with respect to this Agreement. Contractor shall maintain adequate records on the Services provided in sufficient detail to permit an evaluation of all Services in connection therewith. All such records shall be clearly identified and readily accessible. At all times during regular business hours Contractor shall provide City with free access to such records, and the right to examine and audit the same and to make copies and transcripts as City deems necessary, and shall allow inspection of all program data, information, documents, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Contractor shall retain all financial and program service records and all other records related to the Services and performance of this Agreement for at least three (3) years after 12 of 15
expiration, termination or final payment under this Agreement, whichever occurs later. City’s rights under this Section 15.0 shall survive for three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later.

16.0 Safety Requirements
All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA and other applicable state and federal laws. City may issue restraint or cease and desist orders to Contractor when unsafe or harmful acts are observed or reported relative to the performance of the Services.

Contractor shall maintain the work sites free of hazards to persons and property resulting from its operations. Contractor shall immediately report to City any hazardous condition noted by Contractor.

17.0 Insurance

17.1. Contractor General Requirements. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to City that Contractor has secured all insurance required under this Section.

17.2. Minimum Scope and Limits of Insurance. Contractor shall, at its sole cost and expense, procure, maintain and keep in full force and effect for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement, as follows:

17.2.1. Commercial General Liability Insurance, with a
minimum limit of $1,000,000 per occurrence for bodily injury, death, personal injury and property damage; and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit: Coverage shall be at least as broad as the latest version of Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents, servants, and other persons necessary or incidental to its operation are insureds;

17.2.2. Sexual abuse/molestation insurance: Contractor shall procure and maintain sexual abuse/molestation liability coverage with a minimum limit of $1,000,000 per occurrence. Coverage may be provided as part of commercial general liability coverage, or as a separate policy.

17.2.3. Automobile Liability Insurance, with a minimum limit of $1,000,000 per accident for bodily injury and property damage. Coverage shall 13 of 15

17.2.3. Automobile Liability Insurance, with a minimum limit of $1,000,000 per accident for bodily injury and property damage. Coverage shall be at least as broad as Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto).

17.2.4. Workers’ Compensation Insurance in the amount
required by law; and Employer’s Liability Insurance, with a minimum limit of $1,000,000 per accident and in the aggregate for bodily injury or disease;

17.3. Acceptability of Insurers. The Insurance policies required under this Section shall be placed with insurers with a current A.M. Best's rating no less than A: VIII, licensed to do business in California, and satisfactory to City.

17.4. Additional Insureds.

17.4.1. Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

17.4.2. These additional insured provisions shall also apply to any sexual abuse and molestation policy and excess/umbrella liability policies.

17.5. Cancellations or Modifications to Coverage. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by City to state: (i) coverage shall not be suspended, voided, reduced or canceled except after 30 days (or ten days for nonpayment) prior written notice by certified mail, return receipt requested, has been given to City; (ii) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials;

17.6. Primary and Non-Contributing. Coverage shall be primary insurance as respects City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor's scheduled underlying coverage and that any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials, shall be excess of the Contractor's insurance and shall not be called upon to contribute with it;

17.7. Separation of Insureds. Each insurance policy shall contain standard separation of insureds provisions and shall not contain any special 14 of 15
limitations on the scope of protection afforded to City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials.

17.8. Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions shall be declared to and approved by City. Contractor guarantees that, at the option of City, either: (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials; or (ii) Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

17.9. Waiver of Subrogation. Each insurance policy required by this Agreement shall expressly waive the insurer’s right of subrogation against City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials. Contractor hereby waives its own right of recovery and all rights of subrogation against City; and shall require similar express written waivers from any subcontractor.

17.10. Enforcement of Agreement Provisions (Non-Estoppel). Contractor acknowledges and agrees that any actual or alleged failure on City’s part to inform Contractor of non-compliance with any insurance requirement does not impose additional obligations on City, nor does it waive any rights hereunder.

17.11. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon. Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

17.12. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City with original certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section on forms satisfactory to and approved by City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City if requested. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. All certificates and endorsements shall be received and approved by City before work commences. City also reserves the right to require complete, certified copies of all required insurance 15 of 15
policies, at any time. Contractor shall also provide proof to City that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.

17.13. Insurance Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

17.14. Broader Coverage/Higher Limits. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement. Contractor may also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services. If Contractor maintains broader coverage and/or higher limits than the minimums required above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor.

17.15. Subcontractor Insurance Requirements/Pass-Through Clause.

Contractor shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section. Contractor agrees to monitor and review all such coverages and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor agrees to submit all agreements with Contractors, subcontractors, and others engaged in the Services upon City’s request.

17.16. Timely Notice of Claims. Contractor shall give City prompt and timely notice of demands or claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required insurance policies.

18.0 Indemnification, Hold Harmless, and Duty to Defend

18.1. Indemnities.

18.1.1. To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, protect, defend, hold harmless and indemnify City, its elected and appointed officials, officers, attorneys, employees, agents, servants, volunteers, successors, assigns and those City agents serving as independent 16 of 15
contractors in the role of City officials (collectively “Indemnitees” in this Section

18.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, bid protests, stop notices, liens or losses of any nature whatsoever, including but not limited to fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, to property or persons, including but not limited to, bodily injury, death, personal injury and property damage, in any manner arising out of, claimed to arise out of, pertaining to, or relating to the breach of this Agreement and/or any acts, errors, omissions, negligence or willful misconduct of Contractor, its officers, directors, managers, affiliates, agents, employees, contractors, subcontractors, materialmen, or suppliers, or their officers, directors, managers, affiliates, agents, employees, or contractors (or any entity or individual for whom Contractor shall bear legal liability) in the performance of the Services and/or this Agreement, except to the extent the Claims arise from the sole negligence or willful misconduct of the Indemnitees as determined by final arbitration or court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Claims with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.

18.1.2. Contractor shall defend, indemnify and hold harmless City in accordance with Sections 9.0 and 10.0.

18.2. Subcontractor Indemnification. Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 18.0 from each and every subcontractor, or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity agreements, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, arising out of, are claimed to arise out of, pertaining to, or relating to, the breach of this Agreement, any acts, errors, omissions, negligence or willful misconduct of Contractor’s subcontractor, or other person or entity, and its officers, directors, managers, affiliates, agents, employees, materialmen, contractors, subcontractors or their officers, directors, managers, affiliates, agents, or employees (or any entity or individual for whom Contractor’s subcontractor, and/or such other person or individual shall bear legal liability) in the performance of the Services or this Agreement, except to the extent the Claims arise from the sole negligence or willful misconduct of the Indemnitees as determined by final arbitration or court decision or by the agreement of the Parties. 17 of 15

18.3. Workers’ Compensation Acts Not Limiting. Contractor’s indemnification obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials.

18.4. Indemnification Not Limited By Insurance. Procurement of insurance by Contractor is not and shall not be construed as a limitation of Contractor’s liability, or as a waiver of or limitation on full performance of Contractor’s duties of defense and indemnification, under this Section 18.0 or under any other provision of this Agreement. Contractor’s defense and indemnification obligations under this Agreement shall apply regardless of whether or not any insurance policies are determined to be applicable to the Claims or Liabilities asserted against City or any of the other Indemnitees as defined in this Section 18.0, and Contractor’s defense and indemnification obligations under this Agreement shall not be restricted to insurance proceeds, if any, received by Contractor, City, or any of the other Indemnitees.

18.5. Survival of Terms. Contractor’s covenants and obligations under this Section 18.0 shall survive the expiration or termination of this Agreement.

19.0 Non-Discrimination and Equal Employment Opportunity Contractor affirmatively represents that it is an equal opportunity employer. In the performance of this Agreement, Contractor covenants that it shall not discriminate, harass or retaliate against any of its employees, applicants for employment, contractors, or subcontractors because or on account of race, religion, color, national origin, handicap, ancestry, sex, gender, sexual orientation, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by law.

Contractor further covenants that in the performance of this Agreement, Contractor shall not discriminate, harass or retaliate against City, its elected or appointed officials, officers, employees, agents, servants, volunteers, those City agents serving as independent contractors in the role of City officials, and/or any City contractors, or subcontractors, on any basis prohibited by law.

20.0 Labor Certification
By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance 18 of 15
in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

21.0 Prevailing Wage and Payroll Records
To the extent that this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C, attached hereto and incorporated by reference herein.

22.0 Entire Agreement
This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.

23.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

24.0 Government Code Claim Compliance
In addition to any and all requirements of this Agreement pertaining to notices of and requests for compensation or payment for additional services, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code Section 900 et seq. prior to filing any lawsuit against City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to additional services, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a lawsuit against City.

25.0 Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Orange County, California, shall be the venue for any action or proceeding that may be brought by reason of, that arises out of, and/or relates to any dispute under this Agreement (whether contract, tort or both).
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26.0 Non-Exclusive Agreement
Contractor acknowledges that City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

27.0 No Third Party Beneficiaries
This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity shall be deemed to have any rights hereunder against either party by virtue of this Agreement.

28.0 Waiver
No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (i) effective unless it is in writing and signed by the Party making the waiver, (ii) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (iii) deemed to constitute a continuing waiver unless the writing expressly so states.

29.0 Prohibited Interests; Conflict of Interest

29.6. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it.

Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained.

29.7. Contractor further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Nor has Contractor paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, 20 of 15
commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift.

29.8. Contractor warrants and maintains that it has no
knowledge that any officer or employee of City has any interest, whether contractual, non-contractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this Section.

30.0 Final Payment Acceptance Constitutes Release
The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its officers, directors, employees, agents, and subcontractors for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its officers, directors, employees, agents, and subcontractors.

31.0 Corrections
In addition to the indemnification obligations set forth above, Contractor shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Contractor’s report or plans. Should Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction.

32.0 Non-Appropriation of Funds
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Payments to be made to Contractor by City for any Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s Services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

33.0 Mutual Cooperation

33.9. City’s Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Services required under this Agreement.

33.10. Contractor’s Cooperation. Contractor agrees to work closely and cooperate fully with City’s representative and any other agencies that may have jurisdiction or interest in the work to be performed. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

34.0 Time of the Essence
Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

35.0 Attorneys' Fees
If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith.

36.0 Recitals
City and Contractor acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement.

37.0 Titles and Headings

EXHIBIT A

CITY REQUEST FOR PROPOSALS
City of Seal Beach
Request for Proposals
for
Transportation Services for Seniors and
Individuals with Disabilities
RFP responses to be received until
2:00 P.M., January 7, 2026
in the Recreation Department
ATTN: Anthony Nguyen, Community Services Coordinator
Of Community Services/Recreation.

Approved for Advertising:

Anthony Nguyen
Community Services Coordinator
Date Issued: November 3, 2025
ii
Table of Contents
I. INTRODUCTION
II. QUALIFICATIONS
III. SCOPE OF SERVICES
IV. PRE-PROPOSAL QUESTIONS
V. SCHEDULE
VI. SUBMITTAL REQUIREMENTS
VII. FEE AND COST PROPOSAL
VIII. INTERVIEW
IX. SELECTION PROCESS
X. SPECIAL PROVISIONS
XI. GENERAL CONDITIONS
EXHIBIT A – Sample Contract
EXHIBIT B – Pre-trip Inspection Checklist
3 REQUEST FOR PROPOSALS FOR

TRANSPORTATION SERVICES FOR SENIORS AND INDIVIDUALS

WITH DISABILITIES
ALL INTERESTED PARTIES MUST REGISTER BY EMAILING [email protected].

COMMUNICATION AND ADDENDA, IF ANY, WILL BE DISTRIBUTED TO REGISTERED PARTIES VIA EMAIL PROVIDED.

I. INTRODUCTION
The City of Seal Beach operates a Senior Transportation Services program for its qualified senior and disabled residents. This program is partially funded by two grants from the Orange County Transportation Authority (OCTA): the Senior Mobility Program (SMP) and the Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD). As a condition of receiving these grants, the program must adhere to all associated requirements. This program comprises two components: Shuttle Service and Dial-a-Ride Service.

The City currently contracts both of these services with two different providers. As both agreements will expire on May 24, 2026, the City is initiating a competitive bid process to secure new contracts.

The City is seeking one or more contractors to provide either (1) Shuttle Service, (2) Dial-a-Ride Service, or (3) both services for an anticipated term of three (3) years, with an option to extend. The final agreement amount and term will be determined based on the quality, diversity, and responsiveness of the proposals received. The City reserves the right to reject any and all proposals, to waive any informalities, and to negotiate with the selected firm or firms as deemed to be in the best interest of the City.

II. QUALIFICATIONS
Minimum Qualifications
• Valid license of operations for the work to be conducted. • Valid City of Seal Beach business license for the term of the Agreement, if selected. • Ability to meet the Qualifications and Expertise detailed in this RFP.

Desirable Qualifications
• Knowledge and experience working in the City of Seal Beach • Knowledge and experience with similar community transit programs.

Knowledge of Seal Beach areas, in particular, Leisure World 4 III. SCOPE OF SERVICES
The City of Seal Beach Senior Transportation Services Program currently operates Monday through Friday.

There are two (2) components to the Program – (1) shuttle service that operates a fixed route within the City, with current service operating from 9:00 a.m.to 4:00 p.m.; and (2) on-demand Dial-a-Ride service, with current service operating from 7:30 a.m. to 5:00 p.m.

The Program is free of charge to all qualified registered users. To qualify, one must be a Seal Beach resident who is either: sixty (60) years old or older, or an individual with documented disabilities. Residents must register through the City to use the Program. Registered users will be issued a unique ID number.

Shuttle Service
Current shuttle services include the following routes. These routes are subject to change.

Fixed Route Shuttle: Leisure World, Seal Beach Pier, Pavilions, The Shops at Rossmoor, and North Seal Beach Community Center.

The current fixed route shuttle service averages approximately 125 vehicle service hours per month, per year depending on City observed closures, weekdays in the month, and special events or occasions. On a given service day, the shuttle takes approximately one (1) hour to complete a full cycle through the fixed stops, with a total of six (6) total service hours per day. On average, the shuttle vehicle service hours per month have been recorded between 108 to 138 service hours.
• Fiscal Year 2021-2022: averaged approximately 123 service hours per month. • Fiscal Year 2022-2023: averaged approximately 125 service hours per month. • Fiscal Year 2023-2024: averaged approximately 125 service hours per month. • Fiscal Year 2024-2025: averaged approximately 125 service hours per month. • Fiscal Year 2025-2026: projected to average approximately 125 service hours per month.

Dial-a-Ride
The Dial-a-Ride program averages approximately 14 vehicle service hours per month, running concurrently with the shuttle service. Registered users are required to make reservations for each one-way trip and may use this program to travel within the City of Seal Beach city limits. There are three (3) exceptions for travel outside of city limits:

1. VA Hospital in Long Beach

2. UCI Health - Los Alamitos Medical Center
Up to three (3) miles outside the City limits, within Orange County, for non-emergency medical purposes Contractor may propose on the Shuttle Service, Dial-a-Ride Service, or both.

The following sections describe the qualifications and tasks required by this Program, at a minimum.

Definitions:
5 • No-Show: occurs when a passenger misses a scheduled trip without cancelling in time. • Missed Trip: a pre-scheduled and confirmed journey that is not completed due to an error or failure by the transportation provider.
• On-Time Pickup: the vehicle arrives at the designated location within an agreed-upon time window, typically a short period before and after the scheduled time. • Vehicle Service Hour: the total time a vehicle is in use for a transportation system’s operational schedule, including both revenue service (carrying passengers) and non-revenue service (like deadheading or layovers).
• Revenue Service: the total hours a vehicle is scheduled and available to transport passengers on a public route, starting from the first scheduled pick-up and ending at the last drop-off.

Billing Form, Records and Reports:

The Contractor shall maintain records, data, and documents of all work performed, including but not limited to; miles per trip, service hours per trip, type of trips (trip category), cost per trip, passenger names, pick up and drop off times, odometer readings, pick up and drop off addresses, space type (ambulatory, walker, wheelchair, scooter, etc.) on-going updated registration list, and any other metrics requested by the City to fully and completely meet OCTA reporting requirements. A copy of such record shall be provided to the City with the monthly invoice on or before the 10th business day of the following month. Contractor shall maintain such records through the term of the Agreement, plus five (5) years after Contract termination, including access to accounting books, program records, payroll documents and facilities as deemed necessary. Records shall be made readily available in a timely manner to the city upon request related to the Agreement, to comply with OCTA’s annual site visit audits of the Program.

Contractor shall provide a billing form and progress payment form approved by the City.

Service Standards:
• On-Time Pickups: greater than or equal to 90-95%, within a +5-minute window. • Missed Trips: less than or equal to 1% of total scheduled trips. • Maximum Dwell Time: 5 minutes.
• Maximum In-Vehicle Time: 45 minutes.
• Complaint Resolution: 90% within 10 business days.

Staffing Requirements:

Contractor shall provide the necessary management and administrative personnel whose expertise will ensure efficient operations of Program, providing safe, reliable, and timely transportation for the seniors of the City of Seal Beach. The City recognizes that high-quality operations begin with key personnel. As such, a minimum level of staffing is described below:

Project Manager:

The Project Manager will be the person in charge of all management, training, day-to-day operations, and maintenance of all documentations, records, invoices, and reports required. The Project Manager shall maintain 6 consistent and sufficient contact and communication with the City’s designated point of contact, including sharing feedback, complaints, and internal forms used by staff.

Reservation, Scheduling, and Dispatch Staff:

For our on-demand Dial-a-Ride Service, the Contractor shall provide adequate staffing to ensure efficient and timely administration of reservations, scheduling and dispatching of service trips/drivers in accordance with the service schedules and policies set forth by the City. At a minimum, these staff will have the following responsibilities:

Reservations
• Maintain and update list of registered users
• Handle telephone requests and inquiries so as to maximize customer service, giving timely, accurate and courteous service
• Carry out trip reservation activities in a manner that will maximize productivity • Ensure that the City’s and OCTA’s policies and procedures are followed.

Scheduling
• Manage Program services in accordance with City’s and OCTA’s policies and procedures. Receive, approve, and process requests for service.
• Review and refine daily trip itineraries ensuring the most efficient and effective travel patterns. • Initiate client call back regarding discrepancies and/or schedule changes. • Administer and process cancellations, track passenger no-shows, mailing letters, and making phone calls.

Dispatching
• Schedule and assign drivers and vehicles in accordance with the service hour schedules and scheduled trip each day.
• Ensure that all scheduled trips are promptly executed. • Assist drivers while they are on service to carry out assigned trip on-time, providing address assistance and telephoning passengers, as needed.
• Monitor the performance of scheduled trips, reassigning trips and/or adjusting the number of vehicles in services, as necessary, to ensure on-time performance in the most efficient and effective manner. • Wheelchair accessible vehicles must be available for service when requested.

Drivers
• Drivers must be properly licensed and trained to proficiency to perform duties to operate a bus, taxi, rideshare, and/or applicable modes of transportation in the State of California as well as maintain any other licenses or certificates required by applicable federal, state, or local regulations. Disability awareness and passenger assistance will be included in this training. • Drivers must be in good standing with the DMV.
• Drivers must be able to speak, understand, and read English adequately. • Drivers are required to treat all passengers with courtesy, respect, and dignity. 7 Dress and Appearance Standard
• Contractor shall provide a uniform to be worn by all drivers when operating a vehicle in City service that will convey a professional image.
• It is the Contractor's responsibility to see that driver's uniforms remain in good repair, and do not appear old or worn out. Uniforms that are not in good repair must be replaced.

Driver Feedback
• As drivers are the first line out in the field, driver feedback about schedules, customer needs, vehicle maintenance and working conditions is imperative. The Contractor must have on-going mechanisms, including monthly driver meetings evaluate driver feedback. The City shall be allowed to participate in monthly driver meetings.

Removal of Drivers
• City may require that any driver be removed from transporting City customers for excessive complaints, rudeness, or other inappropriate behavior or appearance. • Any driver receiving three or more valid customer complaints within a rolling 30-day period will be subject to a thirty (30) day probation period. The City will notify the Contractor, in writing, of any driver determined unsuitable. Within ten days of receipt of such notice, Contractor shall, at its sole discretion, either propose to replace the driver or present to the City a plan for correcting the driver's performance deficiencies. If either the City rejects the plan or the driver's performance deficiencies are not corrected to the City's satisfaction within the 30-day plan period, the Contractor shall immediately replace the driver.

Personnel Policies
• Contractor shall have in effect personnel policies that conform to all local, state, and federal laws including, but not limited to, all regulations concerning Equal Employment Opportunities, FTA Drug and Alcohol Regulations, Compensation, Worker's Compensation, and other regulations, as appropriate and will produce any documentation necessary to establish its compliance. • Contractor shall maintain at all times a current list of personnel assigned to the Program and provide the City with an updated roster of all drivers each month. • Purchasing or consuming illegal substances or alcoholic beverages while in uniform shall not be allowed. It shall be Contractor's responsibility to terminate any employee doing so. • City promotes and supports a smoke-free work environment. There is no smoking allowed on vehicles used to provide the City's transportation service.
• City retains the right to review Contractor's personnel policies and the list of personnel assigned to the Program.

Training and Safety Programs
State and Federal Regulations
• Motor Vehicle Codes - All Contractors are to comply fully with local, state and federal vehicle code regulations pertaining to the licensing and operations of vehicles. 8 • Drug-Free Workplace - The Contractor shall comply with all local, state and federal requirements for maintaining a drug free workplace and all applicable local, state and federal drug testing regulations. • Contractor shall maintain a Program services safety policy. • Contractor shall maintain its vehicles and provide all services in compliance with the Americans with Disability Act.
• California OSHA - Contractor shall comply with all California OSHA requirements. • Title VI or ADA grievances – Contractor shall provide and maintain reports of open or closed during the program year in review (if applicable).

OCTA Training Requirements
• Contractor shall provide and maintain policies, manuals, handbooks, training guides, and/or syllabuses used to ensure that operators of vehicles used for the Program are properly licensed and trained to proficiency to perform duties safely and in a manner that treats riders with respect and dignity. Drivers should have refresher training once a year.
• Contractor shall provide and maintain policies, complaint form, manuals, handbooks, and/or official statements used to ensure the protection of the Program participants from discrimination based on disabilities, race, color, and national origin.

Reservations, Scheduling and Dispatch
Service Efficiency
• Average Call Answer Time: less than or equal to 2 minutes. • Abandonment Rate: less than or equal to 5%.
• Call Resolution: 95% without callback.

Transportation Service Scheduling
Contractor shall provide a dedicated “toll-free” reservation number for the Dial-a-Ride Program. Reservations shall be taken by qualified and trained personnel to answer and properly respond to all telephone calls for trip reservations, cancellations, ride check status, service inquiries, and general information requests. Automated reservation systems are not acceptable.

Scheduling is to be based upon 24-hour advanced reservations, unless Contractor is available to schedule within a shorter reservation window. Same day pickup options are desirable, but not mandatory.

Reservations staff shall at a minimum be on-duty during the hours of 7:00 a.m. to 6:00 p.m. on weekdays.

Cancellations can also be taken by voice mail. Cancellations received during the weekend for a Monday ride must be processed to avoid unnecessary no-show activity on Monday.

Dispatching
Contractor shall provide qualified and trained personnel to:
• Schedule and assign drivers and vehicles in accordance with the service hour schedules and scheduled trips for each day.
9 • Assist drivers while they are in service to carry out the assigned trips on-time, providing address assistance and telephoning passengers, as needed.
• Monitor the performance of scheduled trips, reassigning trips and/or adjusting the number of vehicles in service as needed to ensure on-time performance in the most efficient manner. • Ensure that unanticipated service demands, passenger and vehicle accidents, other events and general service delivery are handled appropriately.
• Be available between the hours of 7:30 a.m. and 6:00 p.m. Monday – Friday, excluding weekends and holidays.
• Ensure that the City's policy of "no stranded passengers" is achieved.

Vehicle Operations
Service Schedules
Service schedules are subject to change due to varying factors. Contractor shall cooperate with City to revise and refine the service levels, as required by the City.

In the event that major changes, increase or decreases, are required from the service levels specified by the City, in most cases the City will give the Contractor at least 5 working days to respond to major changes requiring more drivers or major adjustments to work shifts. As little as 24 hours’ notice may be given to respond to minor adjustments.

The Contractor shall not supply vehicle service hours/trips without City approval. Such hours will not be paid for by the City.

City Observed Closures
The Program will not operate on the below closures that are observed by the city, dates are subject to change. • New Year’s Day (January)
• Martin Luther King Day (January)
• President’s Day (February)
• Memorial Day (May)
• Independence Day (July)
• Labor Day (September)
• Veteran’s Day (November)
• Thanksgiving and the Day after (November)
• Christmas Eve and Christmas Day (December)
Driver Vehicle Trip Sheets
Drivers shall maintain a detailed log of trips completed in order for the City to track changes in service levels and needs including daily pre-trip inspections including the maintenance of all accessibility features of the vehicles, scheduled preventative maintenance and maintenance of all vehicles used in the Senior Mobility Program.

Vehicles
10 The City will not provide any vehicles for the use under the Program. The Contractor must provide its own fleet of vehicles. Shuttle vehicles must have wheelchair accessibility, and the Dial-a-Ride program must be able to provide wheelchair accessible vehicles upon request.

Fuel
The Contractor will be responsible for providing all fuel necessary to operate Contractor-owned vehicles under this Program.

Back-Up and Overflow Service
In an effort to reduce the number of unmet transportation needs and to increase the overall efficiency of service delivery, Contractors are encouraged to propose the use of supplemental sedan and taxicab services or other innovative practices to supplement regular transportation services.

Vehicle Storage
It is preferred for the shuttle service vehicle(s) to be stored at the Contractor’s facilities, as space at the City yard is limited. The Contractor's yard shall not be more than 40 miles away from the City of Seal Beach. The City may accommodate storage of the shuttle vehicle(s), providing there is available space.

Performance Standards-Management & Operations
Contractor shall strive at all times to provide service in a manner that will maximize productivity and customer service. Continued nonperformance of Contractor and/or violation of service standards may result in contract termination.

Annual Review of Standards
The City may from time to time review the standards established for the Program to ensure those standards are met. In consultation with Contractor, the City may, at its discretion, adjust standards, and penalties to ensure and encourage increased efficiency and improved performance of services.

Data Collection/Reporting
Dispatch Log
Contractor dispatch staff shall create and maintain a daily dispatch log that records the basic services provided on that day and, particularly, any and all accidents, incidents, road calls and other unforeseen events that may have occur and any response taken.

On a monthly basis, Contractor shall provide the City an electronic copy of all dispatch logs for that month in a format acceptable to the City.

Accident Reporting and Follow Up
11 Contractor shall notify the City within 24 hours of any accident/incidents, including:
• Collisions between a vehicle and another vehicle, person or object. • Passenger accidents, including falls to vehicle passengers who are entering, occupying or exiting the vehicle.
• Disturbances, ejectment, fainting, sickness, deaths or assaults. • Accidents the driver witnesses.
• Passenger complaints of injury or property or other circumstances likely to result in the filing of claims against the Contractor or City.
• Any passenger, driver and service complaint that arises from an accident.

The Contractor shall ensure proper follow up on any accidents or incidents, where appropriate, to ensure that any unresolved safety hazards or liability issues are addressed. Contractor shall provide copies of reports to the City.

Daily and Monthly Operations Reporting
On a daily basis, Contractor shall capture the operating data and then prepare a Monthly Operating Report which shall be submitted to the City with the monthly invoice on or before the 10th business day of the following month.

The Monthly Operating Report shall include, at a minimum, the following data:

Operating Data: Passenger Names
Vehicle Number
Scheduled Pick-Up Dates
Scheduled Pick-Up Times
Pick-Up Addresses
Pick-Up City
Pick-Up Times
Pick-Up Odometer Readings
Drop Off Addresses
Drop Off City
Drop Off Times
Drop Off Odometer Readings
Number of Passengers
Space Type (Ambulatory, Wheelchair, Scooter, Walker, Cane, PCA) Trip Categories/Type (Medical, Senior Center, Personal Care, Shopping) Vehicle Service Hours
Service Miles
Total Passengers
Total Trips
No-Shows
Canceled Trips
Missed Trips
Fare Revenue Received (when collected)
Telecommunications: Calls accepted
12 Calls answered
Average wait time for answered calls
Maximum wait time for answered calls
Average call length
Average number of agents on duty
Additionally, the Monthly Operating Report for the Dial-a-Ride service will be accompanied by an electronic copy of the Dispatch Logs for the month just completed as well as the revenue collected from fare proceeds.

All data collected by the Contractor shall be available upon request for audit and inspection by the City, OCTA or any other governmental agency.

Accounting
All service costs incurred in the performance of this Agreement shall be recorded in an account separate from those used for other business activities of the Contractor and shall be available for inspection or audit during normal business hours upon City request.

Invoices and Billing
All relevant back-up documentation, including monthly operations summaries, must be included with invoice.

Invoices shall be submitted to the City within ten (10) days of the close of the month’s billing cycle.

Vehicle Maintenance Services
Vehicle Maintenance
Vehicle maintenance shall be provided by and the sole expense of the Contractor. The City reserves the right to inspect the vehicles at any time for vehicle cleanliness or other maintenance needs.

Through an approved Preventive Maintenance program, the Contractor shall cause all components of each Contractor-owned vehicle used for the Program, including its body, frame, furnishing, mechanical, electric, hydraulic or other operating systems to be maintained in proper working condition free from damage and malfunction; including the maintenance of all accessibility features of the vehicles. Any significant vehicle damage caused in any accident or otherwise shall require the Contractor to immediately repair such damage, which is determined to impair safe mechanical operation of the bus. No vehicle shall be operated in revenue service that has body, paint, or interior damage unless special permission has been granted by the City due to extraordinary circumstances. In no event shall the City be required to repair, replace, or maintain any vehicle.

The Contractor, at its sole cost and expense, shall maintain all necessary equipment and parts for the proper maintenance and operation of all vehicles under this Program.

Vehicle Cleanliness, Aesthetics Requirements
To facilitate customer service and improve vehicle life, it is imperative vehicles remain clean and free from body damage. Vehicles are subject to City inspection and shall by immediately remedied as noted by the City.

Daily Vehicle Cleanliness Standards
13 Vehicles shall be cleaned on a daily basis in a manner which maintains cleanliness via the following guidelines:
• Clean inside of all windows, removing all dust, fingerprints and head prints. • Remove all dust from seats, dashboards, wheel wells, rails, ledges. • Sweep all floor areas; mop all liquid spills.
• Ensure vehicle is free of all paper, gum and debris, etc. • Repair all damaged seats.
• Daily removal/repair of graffiti.

Monthly Major Cleaning Standards
At minimum, every 30 days the interior of the vehicle will receive a complete, major cleaning which shall be documented in writing listing the coach number and date of major cleaning. This documentation shall be submitted to the City.

The monthly major cleaning shall consist of all the items included in daily cleaning standards as well as:
• Clean the ceiling, sidewalls, windows, ledges and dash. • Clean all seats.
• Mop the floor; remove all gum and apply light coat of nonskid wax, after stripping old wax from • the floor.

Preventive Maintenance/Maintenance Repair Procedures
Contractor’s Preventive Maintenance/Repair Program shall include procedures to address repair and maintenance of all vehicles in the Program, including but not limited to, the following: daily pre-trip inspections that meet or exceed the guidelines provided in the attached Pre-Trip Inspection Checklist (Attachment 2) to identify each vehicle component and system inspected; scheduled preventive maintenance that meets or exceeds vehicle manufacturer’s standards; maintenance of maintenance records for each vehicle for five (5) years; and if required, cooperate fully in any annual motor inspections conducted by the California Highway Patrol.

Contractor’s maintenance records shall be made available to the City at all times. Contractor shall be responsible for all costs of preventive and regular maintenance to Contractor-supplied vehicles. Contractor shall strive at all times to provide vehicle maintenance services in a manner which will maximize program efficiency, vehicle reliability and operating safety.

IV. PRE-PROPOSAL QUESTIONS
For answers to questions or particulars regarding this Request for Proposal, all interested parties are to contact:

Anthony Nguyen
Community Services Coordinator
Community Services/Recreation Division
211 Eighth Street
Seal Beach, CA 90740
[email protected]
14 (562) 431-2527 ext. 1344
The City will respond to all questions and requests for clarification received by November 21st, 2025.

V. SCHEDULE
The following dates reflect the anticipated schedule:
▪ Request for Proposal Solicitation November 3, 2025
▪ Pre-Proposal Question Deadline December 3, 2025
▪ Proposal Submittal Deadline January 7, 2026, 2:00 p.m. ▪ Contractor Interviews (if conducted) January/February 2026 ▪ Contract Award by City Council February/March 2026
▪ Notice to Proceed March 2026
▪ Start of Service May 26, 2026
VI. SUBMITTAL REQUIREMENTS
Acceptance of Submittals
Proposals are due by 2:00 PM on January 7, 2026 to the City Clerk’s Office at City Hall, and addressed to the following. Postmarks will not be accepted.

Attn: Anthony Nguyen
City of Seal Beach
Office of the City Clerk
First Floor
211 8th Street
Seal Beach, CA 90740
Please submit one (1) unbound original, two (2) bound hard copies, and one (1) electronic copy of the Contractor’s Proposal. Proposals received after the date and time listed above will not be accepted or considered for this Project.

There is no expressed or implied obligation for City to reimburse firms for any expenses incurred in preparing proposals in response to this request. Materials submitted by respondents are subject to public inspection under the California Public Records Act (Government Code Sec. 6250 et seq.). Any language purporting to render the entire proposal confidential or propriety will be ineffective and will be disregarded.

The City reserves the right to retain all proposals submitted, and to use any idea in a proposal regardless of whether the proposal was selected. Submission of a proposal indicates acceptance by the firm of the conditions 15 contained in the RFP, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the selected Contractor.

All property rights, including publication rights of all reports produced by the selected Contractor in connection with services performed under this Agreement shall be vested in the City.

Protest procedures and dispute resolution process shall follow 2 CFR Part 200.318(k), 23 CFR 172.5(c)(18).

Information to be Submitted
The following information shall be provided, at a minimum:
o Cover Letter
o Table of Contents
o Company Qualifications
o Local Staffing List
o Understanding/Approach
o References
o Sample Letter Proposal
o Cost Proposal
Exceptions
Business Entity
DIR Registration Number/Contractor’s License
Contract Signatories
o
Cover Letter: Cover letter shall not exceed two pages. It shall provide an executive summary of the proposal and designate the firm’s authorized representative regarding this RFP.

Table of Contents: The table of contents shall list the following sections with page numbers and information in each section shall be provided.

Company Qualifications: Provide a summary of the Contractor’s qualifications, including background and experience.

Contractor shall also provide the following information:
(1) List all arbitrations, lawsuits, settlements and the like (in or out of court) that the company or any principal having an interest in this Bid has been involved with in the past five (5) years. (2) List the dates of any voluntary or involuntary bankruptcy judgments against any the company and/or principal having an interest in this Bid.

Local Staffing List: Provide an organizational chart showing the names, positions, responsibilities, and availability of the individual(s) that would be assigned to this Agreement, including sub-Contractors. Identify the individual(s) authorized to negotiate the contract on behalf of the Contractor’s firm and the Contractor’s project manager.

Understanding/Approach: Describe the Contractor’s understanding of the Work requested in this RFP, any key issues that may need special attention. Describe how the Contractor will approach the scope of services and each task needed to complete the project.

Any task assumptions and/or exclusions shall be clearly identified. 16 References: Contractor should provide a minimum of three (3) references the Contractor has performed similar work for within the last five (5) years. Information shall include, at a minimum:
• Agency/Company name
• Scope of work and/or services provided
• Contract value
• Dates
• Client project manager name, valid telephone number, and email Cost Proposal: Contractors will be required to submit a “Cost Proposal for Transportation Services”. All rates shall remain for the term of the contract as permitted by law, unless specifically detailed on the Cost Proposal.

Exceptions: The Contractor shall review this RFP and attached sample contract. Exceptions to any portion of the RFP and/or City’s standard agreement will need to be clearly identified. Identification of exceptions does not constitute City concurrence and acceptance. Exceptions may be negotiated with the top-ranked firm.

Business Entity: Clearly indicate the firm’s business entity type (i.e., a California corporation).

DIR Registration/Contractor’s License: Clearly indicate the Contractor’s Department of Industrial Relations registration number for the prime/sub-Contractor and provide the Contractor and sub-Contractor’s license information.

Contract Signatories: Provide the two binding signatories for the firm, pursuant to California Corporation Code Section 313.

VII. FEE AND COST PROPOSAL
In preparing the fee and cost proposal for this project, the Contractor shall take into consideration the following:

1. Compensation for services, and any optional tasks, provided will be on a time-and-materials.

2. Fee proposal and billing rates shall remain effective for the term of the Agreement. Any anticipated billing/rate adjustments shall be clearly identified in the Proposal and shall not be made more than once each calendar year.

3. If applicable and necessary, the City will negotiate the final fee with the top-ranked Contractor.

VIII.INTERVIEW
Top ranked Contractor team(s) may be interviewed by the selection committee. Proposed key personnel from the Contractor’s team may be requested to present the teams’ and their qualifications at an interview.

IX. SELECTION PROCESS
Proposals will be evaluated on the basis of the response to all provisions of this Request For Proposal (RFP) for services. Any RFP for services shall specify the use of vehicles meeting Americans with Disabilities Act (ADA) accessibility standards. Since this solicitation is an RFP as opposed to a Bid, pricing alone will not constitute the 17 entire selection criteria. The City may use some or all of the following criterion in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criterion and percentage of score as deemed appropriate prior to the commencement of evaluation.

The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City’s sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals.

POTENTIAL EVALUATION CRITERIA

1. Completeness of Response (Pass/Fail)
Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the requested items will be considered incomplete, may be rated a Fail in the Evaluation Criteria, and may receive no further consideration.

2. Qualification, Experience, & Background
a. Relevant experience, specific qualifications, and technical expertise of the Contractor to perform the work.
b. Contractor’s background, including financial condition, litigation, and claims. c. Experience working with OCTA’s Senior Mobility Program. d. Local presence and familiarity with the City of Seal Beach. e. Contractor’s experience working in the public sector and knowledge of public sector procurement processes, in particular City of Seal Beach processes, and policies. f. Quality of references the Contractor currently or have previously provided similar transportation services for in the past five (5) years.

3. Organization & Approach
a. Contractor’s range of providing shuttle and/or Dial-a-Ride service. b. Contractor’s ability to demonstrate the most efficient and effective program utilizing City fleet or Contractor-furnished fleet.
c. Contractor’s ability to provide the necessary resources towards the Program. d. Contractor’s understanding of the nature of public sector work and its decision-making process.
e. A facilities inspection may be included as part of this section’s evaluation.

4. Fee
a. Cost proposal
b. Ability to provide a cost-effective program
The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City’s sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals. The City reserves the right to put nonemergency and pre-planned projects out for formal bidding. 18 All proposals received as specified will be evaluated by City staff in accordance with the abovementioned.

During the evaluation period, the City may do any or all of the following: generate a “short list” and conduct interviews with the top candidates; conduct on-site visits and/or tours of the candidates’ places of business.

Contractors should be aware that award may be made without Contractor visits, interviews, or further discussion or negotiations.

X. SPECIAL PROVISIONS
a. Normal working hours will generally be between the hours of 7:30 AM and 5:30 PM, Monday through Friday.

The Contractor must receive the approval of the City prior to commencing Work during hours outside those stated above.
b. Contractor shall maintain an adequate crew of experienced employees to perform the services required. c. Contractor will be required to supply a list of vehicles/equipment owned and available for Work. d. Contractor will be required to supply a list of references for similar work performed. e. Contractor will be required to supply additional experience references, if requested. f. Contractor shall provide City with required proof of Commercial General Liability insurance coverage, Automobile Liability Insurance and vehicle insurance, Workers’ Compensation insurance with limits required by the State of California, Employers’ Liability insurance, and City business license as noted in the contract. g. Contractor shall be responsible for Contractor’s compliance in all respects with the prevailing wage rates to all the laborers involved, and with California Labor Code Section 1770 et seq., including the keeping of all records required by the provisions of Labor Code Section 1776 and the implementing administrative regulations. The City shall be a third-party beneficiary of the forgoing covenant with rights to enforce the same as against the Contractor.
h. Hourly rates and unit prices quoted shall include all labor, equipment and material required, unless otherwise stated.
i. Contractor shall protect any and all public and private property. Any damage resulting directly or indirectly from Contractor’s actions shall be the responsibility of the Contractor. j. Contactor shall adhere to all Cal-OSHA rules and regulations for any and all Work performed under this Contract.
k. Contractor must be able to provide a list of employee’s names, dates worked, and hours worked on each date if requested by the City.

PERSONNEL
The Contractor shall use and furnish all labor necessary for the satisfactory performance for the Work set forth in this Agreement.
a. Contractor's Laborers
19 The Contractor shall require each of his/her employees to adhere to basic standards of working attire. These are to include uniforms with the Contractor's company name or insignia clearly visible, proper shoes and other gear required by State Safety Regulations, and proper wearing of clothing, which includes that shirts shall be worn at all times.
b. Typical Tasks
Contractor shall supply staff with the necessary skills to perform duties in connection with Program services. c. Licenses
Contractor shall possess all valid licenses and insurances issued by the appropriate agency by the time of proposal submittal and shall remain valid for the term of the Agreement.

Contractor shall have a valid City of Seal Beach business license for the term of the Agreement, if selected.

Contractor and applicable Contractor’s staff will be required to possess a valid and current California Driver License, including all insurances as required by the City.

EQUIPMENT
The contractor shall use and furnish all equipment necessary for the satisfactory performance of the Work set forth in this Agreement.

SUPERVISION
The Contractor shall provide such adequate supervision as to furnish ongoing supervision of workmanship and adherence to schedules by Contractor’s staff performing the Work. The Contractor’s Project Manager shall check with the City bi-weekly as to (1) schedule of Work; (2) complaints; and (3) adequacy of performance. The Contractor shall submit such reports as the City may require ensuring Program compliance.

TELEPHONE, ELECTRONIC MAIL, AND EMERGENCY SERVICE CONTACT INFORMATION The Contractor shall provide the City at all times throughout the duration of this contract emergency telephone numbers who can be called for emergency conditions at any time that Contractor’s representatives are not immediately available. The emergency number shall be used to contact the Contractor representative who can take the necessary action required to alleviate an emergency condition.

In addition, the Contractor shall employ person(s) to answer telephone and e-mail complaints, requests for service, etc. (an answering service will not be considered sufficient for this purpose) during normal City business hours. Normal City business hours are 7:30 A.M. to 5:30 P.M., Monday through Friday.

XI. GENERAL CONDITIONS
A. Signature
The Proposal shall be signed by an individual authorized to bind the Contractor. 20 B. Other Considerations:

The City shall not be liable for any pre-contractual expenses incurred by any firm considering submitting a proposal in response to this RFP.

The City reserves the right to accept or reject any and all proposals, or any part of, or waive any informalities or irregularities. The City reserves the right to withdraw, to cancel this RFP at any time without prior notice, and the City makes no representations that any contract will be awarded to any firm responding this RFP.

C. Business License Required
The Seal Beach Municipal Code requires all businesses operating in the City to obtain a business license and pay a business license tax. For more information, go to www.sealbeachca.gov.

D. Labor Law Compliance
Consultant shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

E. Criminal History Background Investigation
Contractor shall be registered with the Department of Justice as a Human Resources Agency. Contractor shall at a minimum perform background checks on drivers utilizing a vendor such as Live Scan to ensure that drivers with inappropriate backgrounds are not employed to provide Services under this Agreement.

Drivers shall have no felony conviction history consistent with Contractor’s obligations under Government Code Section 12952.

EXHIBIT B
Contractor’s Proposal for Professional Transportation
Services for Seniors and Individuals with Disabilities, dated January 5, 2026

EXHIBIT C

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR

LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Contractor acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes.

Therefore, as to those Services that are “public works”, Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Contractor shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Contractor shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Contractor and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Contractor or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Contractor shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Contractor’s Services are subject to compliance monitoring and enforcement by DIR. Contractor shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement.

6. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Contractor shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.

7. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

8. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. Contractor shall not perform work with any subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. Contractor and subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If Contractor or any subcontractor becomes debarred or suspended during the duration of the project, Contractor shall immediately notify City.

10. Contractor acknowledges that eight hours labor constitutes a legal day’s work.

Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Contractor in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Contractor shall indemnify, hold harmless and defend (at Contractor’s expense with counsel reasonably acceptable to City) City, its elected and appointed officials, officers, employees, agents, servants, and those City agents serving as independent contractors in the role of City officials, and volunteers and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Contractor, its subcontractors, and each of their officials, officers, employees, agents and servants) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Contractor under this Section shall survive the termination of the Agreement.

PROFESSIONAL SERVICES AGREEMENT
for
Professional Transportation Services for Seniors and
Individuals with Disabilities
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
Parking Concepts, Inc., dba Transportation Concepts
12 Mauchly, Building I
Irvine, CA 92618
(949) 753-7525
This Professional Service Agreement (“the Agreement”) is made as of May 24, 2026 (the “Effective Date”), by and between Parking Concepts, Inc., dba Transportation Concepts (“Contractor”), a California corporation, and the City of Seal Beach (“City”), a California charter city, (collectively, “the Parties”). 2 of 15

RECITALS
A. City desires certain professional transportation services for seniors and individuals with disabilities.

B. Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3.20.025, City issued a Request for on November 3, 2025, for the professional transportation services for seniors and individuals with disabilities and as further defined and described with specificity in Section 1.0 of this Agreement. Contractor submitted a proposal dated January 7, 2026, to perform the professional services defined and described in Section 1.0 of this Agreement.

C. Contractor represents that the principal members of its firm are licensed and registered professional Transportation Providers and are fully qualified to perform the professional services contemplated by this Agreement by virtue of its experience, and the training, education and expertise of its principals and employees.

D. City desires to retain Contractor as an independent contractor and Contractor desires to serve City to perform those professional services in accordance with the terms and conditions of this Agreement.

NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows.

AGREEMENT

1.0 Scope of Services

1.1. Contractor’s Services. In compliance with all terms, conditions and provisions of this Agreement, Contractor shall provide those professional services (collectively “Services”) set forth in the Request for (“RFP”), attached hereto as Exhibit A and incorporated herein by this reference, and Contractor’s accepted Proposal (“Proposal”) attached hereto as Exhibit, all to City’s reasonable satisfaction. The Services relate to the following City Program:

Professional Transportation Services for Seniors and Individuals with Disabilities.

1.2. Agreement Documents; Order of Precedence.

1.2.1. The Agreement Documents include this Agreement itself, and all of the following: (i) the RFP, including all standards, appendices and exhibits attached thereto or referenced therein (Exhibit A); and (ii) the Proposal (Exhibit B); and iii) Terms for Compliance with California Labor Law Requirements (Exhibit C); all of which are incorporated herein by this reference. 3 of 15

1.2.2. In the event of any inconsistency or conflict between this Agreement and any Exhibit or incorporated documents, the order of precedence shall be as follows: (i) this Agreement; and then (ii) Exhibit C (Terms for Compliance with California Labor Law Requirements); and then (iii) Exhibit A (the RFP); and then (v) Exhibit B (the Proposal), shall control. In the event there is any conflict between the Agreement, on the one hand, and Exhibits A, B, and C, on the other hand, the Agreement shall control.

1.3. Standard of Care. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing all Services. City relies upon the skill of Contractor, and Contractor’s staff, if any, to do and perform the Services in a skillful, competent, and professional manner, and Contractor and Contractor’s staff, shall perform the Services in such manner. Contractor shall, at all times, meet or exceed any and all applicable professional standards of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. The acceptance of Contractor’s work by the City shall not operate as a release of Contractor from such standard of care and workmanship.

1.4. Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (i) has investigated and considered the scope and level of services to be performed, (ii) has carefully considered how the Services should be performed, and (iii) understands the facilities, difficulties and restrictions attending performance of the Services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from City’s Representative.

1.5. Compliance with Laws. In performing this Agreement, Contractor shall comply with all applicable provisions of federal, state, and local law.

1.6. Additional Services. Contractor will not be compensated for any work performed not specified in the Scope of Services unless City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization
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2.0 Term

2.1. Original Term. The term of this Agreement shall commence as of the Effective Date and shall continue for a term of three (3) years (Original Term”) and shall expire at midnight on May 24, 2029, unless sooner terminated or extended as provided by this Agreement.

2.2 Extensions. City, at its sole option, may elect to extend the Original Term of this Agreement, upon the same terms and conditions, for up to two (2) additional terms of one year each (“extension”), by providing written notice to Contractor at least one month prior to the expiration of an existing term. If timely elected by City, the first extension shall have a term extending from May 24, 2029 through and including May 24, 2030, unless sooner terminated or extended pursuant to this Agreement. If timely elected by City, the second extension shall be from May 24, 2030 through and including May 24, 2031, unless sooner terminated pursuant to this Agreement. Any extension shall not be effective except upon execution of a written amendment to this Agreement signed by the City Manager and Contractor’s authorized representatives.

3.0 Contractor’s Compensation

3.1. Original Term. In consideration of Contractor’s performance of the Services described in Section 1.0, City will pay Contractor in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B for the Services but in no event will City pay more than the total not-to-exceed amount of $724,000 (Seven Hundred Twenty Four Thousand and 00/XX dollars) for the Original Term. Payment for any additional work authorized by City pursuant to Subsection

1.6 will be compensated in accordance with the fee schedule set forth in Exhibit B and shall not exceed the cumulative amount established by the City Council at the time of award for the Original Term.

3.2. Extensions. In the event that City elects to extend the Original Term in accordance with Subsection 2.2 of this Agreement, and in consideration of Contractor’s performance of the Services set forth in Section

1.0, City will pay Contractor in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B. For each extension period, the total compensation shall not exceed the amount paid during the preceding term, adjusted by the percentage change in the Consumer Price Index (CPI-U) for the Los Angeles-Long Beach-Anaheim, CA area for the month of March of the current year. In no event shall the annual adjustment to the not-to-exceed amount exceed five percent (5%). Payment for any additional work authorized by City for each extension pursuant to Subsection 1.6 will be compensated in accordance with the fee schedule set forth in Exhibit B and shall not exceed the cumulative amount established by the City Council at the time of award for each extension.
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4.0 Method of Payment
Contractor shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the Services performed for each day in the period. City will pay Contractor within 30 days of receiving Contractor’s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Contractor.

5.0 Termination

5.1. Termination by City.

5.1.1. This Agreement may be terminated by City, without cause, upon giving Contractor written notice thereof not less than 30 days prior to the date of termination.

5.1.2. This Agreement may be terminated by City upon 10 days’ notice to Contractor if Contractor fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy.

5.2. Termination by Contractor. This Agreement may be terminated by Contractor based on reasonable cause, by serving written notice of termination to City, provided that Contractor has first served City with a written notice of default and demand to cure, and City has failed to cure such default within 30 days of receipt of such notice.

5.3. Obligations Upon Termination. Unless otherwise specified in the notice of termination, Contractor shall cease all work under this Agreement immediately upon the effective termination date as set forth in the notice of termination. Upon termination, City shall be immediately given title to and possession of all Work Product (as defined in Subsection 11.1 of this Agreement) and all other documents, writings, and/or deliverables produced or developed pursuant to this Agreement. Provided that Contractor is not then in breach, City shall pay Contractor all undisputed amounts for any portion of the Services satisfactorily completed prior to termination, based on the reasonable value of the Services rendered. If said termination occurs prior to completion of any specific task for which a payment request has not been received, the charge for Services performed shall be the reasonable value of such Services, based on an amount agreed to by City and Contractor. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. In no event 6 of 15
shall Contractor be entitled to payment for unperformed services or services within the Scope of Services performed prior to the effective date of this Agreement; and Contractor shall not be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services up to date of termination. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation or damages.

6.0 Party Representatives

6.4. The City Manager is the City’s representative for purposes of this Agreement.

6.5. Brett Baum is the Contractor's primary representative for purposes of this Agreement. Brett Baum shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services hereunder. Contractor may not change its representative without the prior written approval of City, which approval shall not be unreasonably withheld.

7.0 Notices

7.6. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of Seal Beach
211-8th Street
Seal Beach, California 90740
Attn: City Manager
To Contractor: Parking Concepts Inc., dba
Transportation Concepts
12 Mauchly, Building I
Irvine, CA 92618
Attn: Brett Baum

7.7. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

8.0 Permits and Licenses
Contractor and all of Contractor’s employees and other personnel shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of the Services under this 7 of 15
Agreement, including a business license as required by the Seal Beach Municipal Code.

9.0 Independent Contractor

9.1. Contractor is an independent contractor and not an employee of City. All work or other Services provided pursuant to this Agreement shall be performed by Contractor or by Contractor’s employees or other personnel under Contractor’s supervision. Contractor will determine the means, methods, and details by which Contractor’s employees and other personnel will perform the Services. Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.

9.2. All of Contractor’s employees and other personnel performing any of the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor and Contractor’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Contractor’s personnel. Contractor’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Contractor shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Contractor’s personnel require to perform any of the Services required by this Agreement. Contractor shall perform all Services off of City premises at locations of Contractor’s choice, except (i) as otherwise required for the performance of Services on City real property, facilities, vehicles or equipment; (ii) as otherwise may from time to time be necessary in order for Contractor’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor’s performance of any Services under this Agreement, or (iii) as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Contractor from time to time for Contractor’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.

9.3. In addition to all other provisions of this Agreement, Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor’s personnel in connection with their performance of any Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of 8 of 15
the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

9.4. Contractor shall defend, indemnify and hold harmless City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section 9.0. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. Contractor’s covenants and obligations under this Section shall survive the expiration or termination of this Agreement.

10.0 PERS Compliance and Indemnification

10.1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Contractor shall assure compliance with the Public Employees’ Retirement Law (“PERL”), commencing at Government Code § 20000, as amended by the Public Employees’ Pension Reform Act of 2013 (“PEPRA”), and the regulations of PERS, as amended from time to time. Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the PERL, PEPRA or any other applicable retirement laws and regulations.

10.2. Indemnification. To the maximum extent permitted by law, Contractor shall defend, indemnify and hold harmless City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s violation of any 9 of 15
provisions of this Section 10.0. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. Contractor’s covenants and obligations under this Section shall survive the expiration or termination of this Agreement.

11.0 Ownership of Work Product

11.1. Unless otherwise agreed upon in writing, all field notes and other notes, draft and final reports, drawings, specifications, data, surveys, studies, plans, maps, models, photographs, images, ideas, concepts, designs including but not limited to website designs, source code, object code, computer files, electronic data and/or electronic files, other media of any kind whatsoever, and any other documents and written material of any kind, created, developed, or used by Contractor in the performance of this Agreement (collectively “Work Product”) shall be considered “works made for hire,” for the benefit of City. Upon completion of, or in the event of termination or expiration of this Agreement, all Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made in accordance with Subsection 5.3, and may be used, reused or otherwise disposed of by City for any purpose without Contractor’s consent; provided that any use, reuse or modification of the Work Product by City for any purpose other than the purpose for which the Work Product was prepared or provided under this Agreement shall be at City’s own risk. Contractor shall not obtain or attempt to obtain copyright protection as to any of the Work Product.

11.2. Contractor hereby assigns to City all ownership and any and all intellectual property rights to the Work Product that are not otherwise vested in City pursuant to Subsection 11.1.

11.3. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of all Work Product produced under this Agreement, and that City has full legal title to and the right to reproduce the Work Product for any purpose.

Contractor shall defend, indemnify and hold City, its elected and appointed officials, officers, employees, agents, servants, attorneys, volunteers, and those City agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City’s use of any of the Work Product violates federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or 10 of 15
trademarked documents, materials, equipment, devices or processes in connection with its provision of the Services and Work Product produced under this Agreement. In the event the use of any of the Work Product or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Contractor, at its expense, shall: (i) secure for City the right to continue using the Work Product and other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (ii) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. Contractor’s covenants and obligations under this Section shall survive the expiration or termination of this Agreement.

11.4. Upon expiration or termination of the Agreement, Contractor shall deliver to City all Work Product and other deliverables related to any Services performed pursuant to this Agreement without additional cost or expense to City. If Contractor prepares a document on a computer, Contractor shall provide City with said document both in a printed format and in an electronic format that is acceptable to City.

12.0 Confidentiality

12.1. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees, trade secrets, and/or other information that may be protected under other applicable laws relating to privacy, confidentiality and/or privilege. Contractor covenants that all Work Product (as defined in Subsection 11.1) and/or any other data, documents, writings, discussion or other information created, developed, received or provided by Contractor for performance of this Agreement are confidential unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such Work Product, data, documents, writings, discussion or other information to persons or entities other than City without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, servants, and/or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement or relating to any project or property located within the geographical boundaries of City.

Response to a subpoena or court order shall not be considered “voluntary,” provided Contractor gives City timely notice of such court order or subpoena.

12.2. Contractor shall promptly notify City should Contractor, its officers, employees, agents, and/or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed 11 of 15
thereunder or with respect to any project or property located within the geographical boundaries of City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding.

Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor.

However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

12.3. Contractor’s covenants and obligations under this Section shall survive the termination or expiration of this Agreement.

13.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written approval of City, and any subcontracting shall be at Contractor’s sole cost and expense. Contractor is fully responsible to City for the performance of any and all subcontractors, and Contractor shall monitor and review all work and other services performed by any subcontractor to ensure that all Services performed by such subcontractor comply with the requirements and provisions of this Agreement.

14.0 Prohibition Against Assignment, Transfer or Delegation Contractor shall not assign or transfer this Agreement or any of its rights, obligations or interest in this Agreement, or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent, which may be withheld for any reason. Any purported assignment, transfer or delegation without City’s consent shall be void and without effect, and shall entitle City to terminate this Agreement.

15.0 Inspection and Audit of Records
Contractor shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, payroll, invoices, time cards, cost control sheets, costs, expenses, receipts and other records and Work Product with respect to this Agreement. Contractor shall maintain adequate records on the Services provided in sufficient detail to permit an evaluation of all Services in connection therewith. All such records shall be clearly identified and readily accessible. At all times during regular business hours Contractor shall provide City with free access to such records, and the right to examine and audit the same and to make copies and transcripts as City deems necessary, and shall allow inspection of all program data, information, documents, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Contractor shall retain all financial and program service records and all other records related to the 12 of 15
Services and performance of this Agreement for at least three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later. City’s rights under this Section 15.0 shall survive for three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later.

16.0 Safety Requirements
All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA and other applicable state and federal laws. City may issue restraint or cease and desist orders to Contractor when unsafe or harmful acts are observed or reported relative to the performance of the Services.

Contractor shall maintain the work sites free of hazards to persons and property resulting from its operations. Contractor shall immediately report to City any hazardous condition noted by Contractor.

17.0 Insurance

17.1. Contractor General Requirements. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to City that Contractor has secured all insurance required under this Section.

17.2. Minimum Scope and Limits of Insurance. Contractor shall, at its sole cost and expense, procure, maintain and keep in full force and effect for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement, as follows:

17.2.1. General liability insurance. Provider shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

17.2.2. Sexual abuse/molestation insurance. Provider shall procure and maintain sexual abuse/molestation liability coverage with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate.

Coverage may be provided as part of commercial general liability coverage or as a separate policy.

17.2.3. Automobile liability insurance. Provider shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the 13 of 15
Provider arising out of or in connection with services to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $10,000,000 combined single limit for each accident. Minimum limit may increase depending on the vehicle’s maximum number of passengers.

17.2.4. Workers’ compensation insurance. Provider shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least $1,000,000.

17.3. Acceptability of Insurers. The Insurance policies required under this Section shall be placed with insurers with a current A.M. Best's rating no less than A: VIII, licensed to do business in California, and satisfactory to City.

17.4. Additional Insureds.

17.4.1. Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

17.4.2. These additional insured provisions shall also apply to any sexual abuse and molestation policy, and any excess/umbrella liability policies.

17.5. Cancellations or Modifications to Coverage. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by City to state: (i) coverage shall not be suspended, voided, reduced or canceled except after 30 days (or ten days for nonpayment) prior written notice by certified mail, return receipt requested, has been given to City; (ii) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials;

17.6. Primary and Non-Contributing. Coverage shall be primary insurance as respects City, its elected and appointed officials, officers, employees, agents, servants, volunteers, and those City agents serving as independent contractors in the role of City officials, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor's scheduled underlying coverage and that any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials, shall be excess of the Contractor's insurance and shall not be called upon to contribute with it;
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17.7. Separation of Insureds. Each insurance policy shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials.

17.8. Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions shall be declared to and approved by City. Contractor guarantees that, at the option of City, either: (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials; or (ii) Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

17.9. Waiver of Subrogation. Each insurance policy required by this Agreement shall expressly waive the insurer’s right of subrogation against City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials. Contractor hereby waives its own right of recovery and all rights of subrogation against City; and shall require similar express written waivers from any subcontractor.

17.10. Enforcement of Agreement Provisions (Non-Estoppel). Contractor acknowledges and agrees that any actual or alleged failure on City’s part to inform Contractor of non-compliance with any insurance requirement does not impose additional obligations on City, nor does it waive any rights hereunder.

17.11. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon. Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

17.12. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City with original certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section on forms satisfactory to and approved by City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City if requested. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current 15 of 15
endorsements on file with City’s Risk Manager. All certificates and endorsements shall be received and approved by City before work commences. City also reserves the right to require complete, certified copies of all required insurance policies, at any time. Contractor shall also provide proof to City that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.

17.13. Insurance Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

17.14. Broader Coverage/Higher Limits. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement. Contractor may also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services. If Contractor maintains broader coverage and/or higher limits than the minimums required above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor.

17.15. Subcontractor Insurance Requirements/Pass-Through Clause.

Contractor shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section. Contractor agrees to monitor and review all such coverages and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor agrees to submit all agreements with Contractors, subcontractors, and others engaged in the Services upon City’s request.

17.16. Timely Notice of Claims. Contractor shall give City prompt and timely notice of demands or claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required insurance policies.

18.0 Indemnification, Hold Harmless, and Duty to Defend

18.1. Indemnities.

18.1.1. To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, protect, defend, hold harmless and indemnify City, its 16 of 15
elected and appointed officials, officers, attorneys, employees, agents, servants, volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees” in this Section

18.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, bid protests, stop notices, liens or losses of any nature whatsoever, including but not limited to fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, to property or persons, including but not limited to, bodily injury, death, personal injury and property damage, in any manner arising out of, claimed to arise out of, pertaining to, or relating to the breach of this Agreement and/or any acts, errors, omissions, negligence or willful misconduct of Contractor, its officers, directors, managers, affiliates, agents, employees, contractors, subcontractors, materialmen, or suppliers, or their officers, directors, managers, affiliates, agents, or employees or subcontractors (or any entity or individual for whom Contractor shall bear legal liability) in the performance of the Services and/or this Agreement, except to the extent the Claims arise from the sole negligence or willful misconduct of the Indemnitees as determined by final arbitration or court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Claims with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.

18.1.2. Contractor shall defend, indemnify and hold harmless City in accordance with Sections 9.0 and 10.0.

18.2. Subcontractor Indemnification. Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 18.0 from each and every subcontractor, or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity agreements, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, arising out of, are claimed to arise out of, pertaining to, or relating to, the breach of this Agreement, any acts, errors, omissions, negligence or willful misconduct of Contractor’s subcontractor, or other person or entity, and its officers, directors, managers, affiliates, agents, employees, materialmen, contractors, subcontractors or their officers, directors, managers, affiliates, agents, employees or subcontractors (or any entity or individual for whom Contractor’s subcontractor, and/or such other person or individual shall bear legal liability) in the performance of the Services or this Agreement, except to the extent the Claims arise from the sole negligence or willful misconduct of the Indemnitees as 17 of 15
determined by final arbitration or court decision or by the agreement of the Parties.

18.3. Workers’ Compensation Acts Not Limiting. Contractor’s indemnification obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its elected and appointed officials, officers, employees, agents, servants, volunteers and those City agents serving as independent contractors in the role of City officials.

18.4. Indemnification Not Limited By Insurance. Procurement of insurance by Contractor is not and shall not be construed as a limitation of Contractor’s liability, or as a waiver of or limitation on full performance of Contractor’s duties of defense and indemnification, under this Section 18.0 or under any other provision of this Agreement. Contractor’s defense and indemnification obligations under this Agreement shall apply regardless of whether or not any insurance policies are determined to be applicable to the Claims or Liabilities asserted against City or any of the other Indemnitees as defined in this Section 18.0, and Contractor’s defense and indemnification obligations under this Agreement shall not be restricted to insurance proceeds, if any, received by Contractor, City, or any of the other Indemnitees.

18.5. Survival of Terms. Contractor’s covenants and obligations under this Section 18.0 shall survive the expiration or termination of this Agreement.

19.0 Non-Discrimination and Equal Employment Opportunity Contractor affirmatively represents that it is an equal opportunity employer. In the performance of this Agreement, Contractor covenants that it shall not discriminate, harass or retaliate against any of its employees, applicants for employment, contractors, or subcontractors because or on account of race, religion, color, national origin, handicap, ancestry, sex, gender, sexual orientation, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by law.

Contractor further covenants that in the performance of this Agreement, Contractor shall not discriminate, harass or retaliate against City, its elected or appointed officials, officers, employees, agents, servants, volunteers, those City agents serving as independent contractors in the role of City officials, and/or any City contractors, or subcontractors, on any basis prohibited by law.

20.0 Labor Certification
By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be 18 of 15
insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

21.0 Prevailing Wage and Payroll Records
To the extent that this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C, attached hereto and incorporated by reference herein.

22.0 Entire Agreement
This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.

23.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

24.0 Government Code Claim Compliance
In addition to any and all requirements of this Agreement pertaining to notices of and requests for compensation or payment for additional services, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code Section 900 et seq. prior to filing any lawsuit against City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to additional services, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a lawsuit against City.

25.0 Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Orange County, California, shall be the venue for any action or proceeding that may be brought by reason of, that arises out of, and/or relates to any dispute under this Agreement (whether contract, tort or both).
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26.0 Non-Exclusive Agreement
Contractor acknowledges that City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

27.0 No Third Party Beneficiaries
This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity shall be deemed to have any rights hereunder against either party by virtue of this Agreement.

28.0 Waiver
No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (i) effective unless it is in writing and signed by the Party making the waiver, (ii) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (iii) deemed to constitute a continuing waiver unless the writing expressly so states.

29.0 Prohibited Interests; Conflict of Interest

29.1. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it.

Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained.

29.2. Contractor further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Nor has Contractor paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, 20 of 15
percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift.

29.3. Contractor warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non-contractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this Section.

30.0 Final Payment Acceptance Constitutes Release
The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its officers, directors, employees, agents, and subcontractors for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its officers, directors, employees, agents, and subcontractors.

31.0 Corrections
In addition to the indemnification obligations set forth above, Contractor shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Contractor’s report or plans. Should Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction.

32.0 Non-Appropriation of Funds
21 of 15
Payments to be made to Contractor by City for any Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s Services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

33.0 Mutual Cooperation

33.4. City’s Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Services required under this Agreement.

33.5. Contractor’s Cooperation. Contractor agrees to work closely and cooperate fully with City’s representative and any other agencies that may have jurisdiction or interest in the work to be performed. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

34.0 Time of the Essence
Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

35.0 Attorneys' Fees
If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith.

36.0 Recitals
City and Contractor acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement.

37.0 Titles and Headings
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The titles and headings used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it.

38.0 Corporate Authority
The person executing this Agreement on behalf of Contractor warrants that he or she is duly authorized to execute this Agreement on behalf of said party and that by his or her execution, the Contractor is formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written.

CITY OF SEAL BEACH
By: _________________________
Patrick Gallegos, City Manager
Attest:

By: _________________________
Gloria D. Harper, City Clerk
Approved as to Form:

By: _________________________
Nicholas Ghirelli, City Attorney
CONTRACTOR: Parking Concepts,
Inc., dba Transportation Concepts, a
California Corporation.

By: __________________________
Name:__
Its:

By: __________________________
Name:___
Its:
(Please note, two signatures required
for corporations pursuant to California
Corporations Code Section 313 from
each of the following categories: (i) the
chairperson of the board, the president
or any vice president, and (ii) the
secretary, any assistant secretary, the
chief financial officer or any assistant
treasurer of such corporation.)
David Mueller
Assistant Secretary
Vice President
Brett Baum

EXHIBIT A

CITY REQUEST FOR PROPOSALS
City of Seal Beach
Request for Proposals
for
Transportation Services for Seniors and
Individuals with Disabilities
RFP responses to be received until
2:00 P.M., January 7, 2026
in the Recreation Department
ATTN: Anthony Nguyen, Community Services Coordinator
Of Community Services/Recreation.

Approved for Advertising:

Anthony Nguyen
Community Services Coordinator
Date Issued: November 3, 2025
ii
Table of Contents
I. INTRODUCTION
II. QUALIFICATIONS
III. SCOPE OF SERVICES
IV. PRE-PROPOSAL QUESTIONS
V. SCHEDULE
VI. SUBMITTAL REQUIREMENTS
VII. FEE AND COST PROPOSAL
VIII. INTERVIEW
IX. SELECTION PROCESS
X. SPECIAL PROVISIONS
XI. GENERAL CONDITIONS
EXHIBIT A – Sample Contract
EXHIBIT B – Pre-trip Inspection Checklist
3 REQUEST FOR PROPOSALS FOR

TRANSPORTATION SERVICES FOR SENIORS AND INDIVIDUALS

WITH DISABILITIES
ALL INTERESTED PARTIES MUST REGISTER BY EMAILING [email protected].

COMMUNICATION AND ADDENDA, IF ANY, WILL BE DISTRIBUTED TO REGISTERED PARTIES VIA EMAIL PROVIDED.

I. INTRODUCTION
The City of Seal Beach operates a Senior Transportation Services program for its qualified senior and disabled residents. This program is partially funded by two grants from the Orange County Transportation Authority (OCTA): the Senior Mobility Program (SMP) and the Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD). As a condition of receiving these grants, the program must adhere to all associated requirements. This program comprises two components: Shuttle Service and Dial-a-Ride Service.

The City currently contracts both of these services with two different providers. As both agreements will expire on May 24, 2026, the City is initiating a competitive bid process to secure new contracts.

The City is seeking one or more contractors to provide either (1) Shuttle Service, (2) Dial-a-Ride Service, or (3) both services for an anticipated term of three (3) years, with an option to extend. The final agreement amount and term will be determined based on the quality, diversity, and responsiveness of the proposals received. The City reserves the right to reject any and all proposals, to waive any informalities, and to negotiate with the selected firm or firms as deemed to be in the best interest of the City.

II. QUALIFICATIONS
Minimum Qualifications
• Valid license of operations for the work to be conducted. • Valid City of Seal Beach business license for the term of the Agreement, if selected. • Ability to meet the Qualifications and Expertise detailed in this RFP.

Desirable Qualifications
• Knowledge and experience working in the City of Seal Beach • Knowledge and experience with similar community transit programs.

Knowledge of Seal Beach areas, in particular, Leisure World 4 III. SCOPE OF SERVICES
The City of Seal Beach Senior Transportation Services Program currently operates Monday through Friday.

There are two (2) components to the Program – (1) shuttle service that operates a fixed route within the City, with current service operating from 9:00 a.m.to 4:00 p.m.; and (2) on-demand Dial-a-Ride service, with current service operating from 7:30 a.m. to 5:00 p.m.

The Program is free of charge to all qualified registered users. To qualify, one must be a Seal Beach resident who is either: sixty (60) years old or older, or an individual with documented disabilities. Residents must register through the City to use the Program. Registered users will be issued a unique ID number.

Shuttle Service
Current shuttle services include the following routes. These routes are subject to change.

Fixed Route Shuttle: Leisure World, Seal Beach Pier, Pavilions, The Shops at Rossmoor, and North Seal Beach Community Center.

The current fixed route shuttle service averages approximately 125 vehicle service hours per month, per year depending on City observed closures, weekdays in the month, and special events or occasions. On a given service day, the shuttle takes approximately one (1) hour to complete a full cycle through the fixed stops, with a total of six (6) total service hours per day. On average, the shuttle vehicle service hours per month have been recorded between 108 to 138 service hours.
• Fiscal Year 2021-2022: averaged approximately 123 service hours per month. • Fiscal Year 2022-2023: averaged approximately 125 service hours per month. • Fiscal Year 2023-2024: averaged approximately 125 service hours per month. • Fiscal Year 2024-2025: averaged approximately 125 service hours per month. • Fiscal Year 2025-2026: projected to average approximately 125 service hours per month.

Dial-a-Ride
The Dial-a-Ride program averages approximately 14 vehicle service hours per month, running concurrently with the shuttle service. Registered users are required to make reservations for each one-way trip and may use this program to travel within the City of Seal Beach city limits. There are three (3) exceptions for travel outside of city limits:

1. VA Hospital in Long Beach

2. UCI Health - Los Alamitos Medical Center
Up to three (3) miles outside the City limits, within Orange County, for non-emergency medical purposes Contractor may propose on the Shuttle Service, Dial-a-Ride Service, or both.

The following sections describe the qualifications and tasks required by this Program, at a minimum.

Definitions:
5 • No-Show: occurs when a passenger misses a scheduled trip without cancelling in time. • Missed Trip: a pre-scheduled and confirmed journey that is not completed due to an error or failure by the transportation provider.
• On-Time Pickup: the vehicle arrives at the designated location within an agreed-upon time window, typically a short period before and after the scheduled time. • Vehicle Service Hour: the total time a vehicle is in use for a transportation system’s operational schedule, including both revenue service (carrying passengers) and non-revenue service (like deadheading or layovers).
• Revenue Service: the total hours a vehicle is scheduled and available to transport passengers on a public route, starting from the first scheduled pick-up and ending at the last drop-off.

Billing Form, Records and Reports:

The Contractor shall maintain records, data, and documents of all work performed, including but not limited to; miles per trip, service hours per trip, type of trips (trip category), cost per trip, passenger names, pick up and drop off times, odometer readings, pick up and drop off addresses, space type (ambulatory, walker, wheelchair, scooter, etc.) on-going updated registration list, and any other metrics requested by the City to fully and completely meet OCTA reporting requirements. A copy of such record shall be provided to the City with the monthly invoice on or before the 10th business day of the following month. Contractor shall maintain such records through the term of the Agreement, plus five (5) years after Contract termination, including access to accounting books, program records, payroll documents and facilities as deemed necessary. Records shall be made readily available in a timely manner to the city upon request related to the Agreement, to comply with OCTA’s annual site visit audits of the Program.

Contractor shall provide a billing form and progress payment form approved by the City.

Service Standards:
• On-Time Pickups: greater than or equal to 90-95%, within a +5-minute window. • Missed Trips: less than or equal to 1% of total scheduled trips. • Maximum Dwell Time: 5 minutes.
• Maximum In-Vehicle Time: 45 minutes.
• Complaint Resolution: 90% within 10 business days.

Staffing Requirements:

Contractor shall provide the necessary management and administrative personnel whose expertise will ensure efficient operations of Program, providing safe, reliable, and timely transportation for the seniors of the City of Seal Beach. The City recognizes that high-quality operations begin with key personnel. As such, a minimum level of staffing is described below:

Project Manager:

The Project Manager will be the person in charge of all management, training, day-to-day operations, and maintenance of all documentations, records, invoices, and reports required. The Project Manager shall maintain 6 consistent and sufficient contact and communication with the City’s designated point of contact, including sharing feedback, complaints, and internal forms used by staff.

Reservation, Scheduling, and Dispatch Staff:

For our on-demand Dial-a-Ride Service, the Contractor shall provide adequate staffing to ensure efficient and timely administration of reservations, scheduling and dispatching of service trips/drivers in accordance with the service schedules and policies set forth by the City. At a minimum, these staff will have the following responsibilities:

Reservations
• Maintain and update list of registered users
• Handle telephone requests and inquiries so as to maximize customer service, giving timely, accurate and courteous service
• Carry out trip reservation activities in a manner that will maximize productivity • Ensure that the City’s and OCTA’s policies and procedures are followed.

Scheduling
• Manage Program services in accordance with City’s and OCTA’s policies and procedures. Receive, approve, and process requests for service.
• Review and refine daily trip itineraries ensuring the most efficient and effective travel patterns. • Initiate client call back regarding discrepancies and/or schedule changes. • Administer and process cancellations, track passenger no-shows, mailing letters, and making phone calls.

Dispatching
• Schedule and assign drivers and vehicles in accordance with the service hour schedules and scheduled trip each day.
• Ensure that all scheduled trips are promptly executed. • Assist drivers while they are on service to carry out assigned trip on-time, providing address assistance and telephoning passengers, as needed.
• Monitor the performance of scheduled trips, reassigning trips and/or adjusting the number of vehicles in services, as necessary, to ensure on-time performance in the most efficient and effective manner. • Wheelchair accessible vehicles must be available for service when requested.

Drivers
• Drivers must be properly licensed and trained to proficiency to perform duties to operate a bus, taxi, rideshare, and/or applicable modes of transportation in the State of California as well as maintain any other licenses or certificates required by applicable federal, state, or local regulations. Disability awareness and passenger assistance will be included in this training. • Drivers must be in good standing with the DMV.
• Drivers must be able to speak, understand, and read English adequately. • Drivers are required to treat all passengers with courtesy, respect, and dignity. 7 Dress and Appearance Standard
• Contractor shall provide a uniform to be worn by all drivers when operating a vehicle in City service that will convey a professional image.
• It is the Contractor's responsibility to see that driver's uniforms remain in good repair, and do not appear old or worn out. Uniforms that are not in good repair must be replaced.

Driver Feedback
• As drivers are the first line out in the field, driver feedback about schedules, customer needs, vehicle maintenance and working conditions is imperative. The Contractor must have on-going mechanisms, including monthly driver meetings evaluate driver feedback. The City shall be allowed to participate in monthly driver meetings.

Removal of Drivers
• City may require that any driver be removed from transporting City customers for excessive complaints, rudeness, or other inappropriate behavior or appearance. • Any driver receiving three or more valid customer complaints within a rolling 30-day period will be subject to a thirty (30) day probation period. The City will notify the Contractor, in writing, of any driver determined unsuitable. Within ten days of receipt of such notice, Contractor shall, at its sole discretion, either propose to replace the driver or present to the City a plan for correcting the driver's performance deficiencies. If either the City rejects the plan or the driver's performance deficiencies are not corrected to the City's satisfaction within the 30-day plan period, the Contractor shall immediately replace the driver.

Personnel Policies
• Contractor shall have in effect personnel policies that conform to all local, state, and federal laws including, but not limited to, all regulations concerning Equal Employment Opportunities, FTA Drug and Alcohol Regulations, Compensation, Worker's Compensation, and other regulations, as appropriate and will produce any documentation necessary to establish its compliance. • Contractor shall maintain at all times a current list of personnel assigned to the Program and provide the City with an updated roster of all drivers each month. • Purchasing or consuming illegal substances or alcoholic beverages while in uniform shall not be allowed. It shall be Contractor's responsibility to terminate any employee doing so. • City promotes and supports a smoke-free work environment. There is no smoking allowed on vehicles used to provide the City's transportation service.
• City retains the right to review Contractor's personnel policies and the list of personnel assigned to the Program.

Training and Safety Programs
State and Federal Regulations
• Motor Vehicle Codes - All Contractors are to comply fully with local, state and federal vehicle code regulations pertaining to the licensing and operations of vehicles. 8 • Drug-Free Workplace - The Contractor shall comply with all local, state and federal requirements for maintaining a drug free workplace and all applicable local, state and federal drug testing regulations. • Contractor shall maintain a Program services safety policy. • Contractor shall maintain its vehicles and provide all services in compliance with the Americans with Disability Act.
• California OSHA - Contractor shall comply with all California OSHA requirements. • Title VI or ADA grievances – Contractor shall provide and maintain reports of open or closed during the program year in review (if applicable).

OCTA Training Requirements
• Contractor shall provide and maintain policies, manuals, handbooks, training guides, and/or syllabuses used to ensure that operators of vehicles used for the Program are properly licensed and trained to proficiency to perform duties safely and in a manner that treats riders with respect and dignity. Drivers should have refresher training once a year.
• Contractor shall provide and maintain policies, complaint form, manuals, handbooks, and/or official statements used to ensure the protection of the Program participants from discrimination based on disabilities, race, color, and national origin.

Reservations, Scheduling and Dispatch
Service Efficiency
• Average Call Answer Time: less than or equal to 2 minutes. • Abandonment Rate: less than or equal to 5%.
• Call Resolution: 95% without callback.

Transportation Service Scheduling
Contractor shall provide a dedicated “toll-free” reservation number for the Dial-a-Ride Program. Reservations shall be taken by qualified and trained personnel to answer and properly respond to all telephone calls for trip reservations, cancellations, ride check status, service inquiries, and general information requests. Automated reservation systems are not acceptable.

Scheduling is to be based upon 24-hour advanced reservations, unless Contractor is available to schedule within a shorter reservation window. Same day pickup options are desirable, but not mandatory.

Reservations staff shall at a minimum be on-duty during the hours of 7:00 a.m. to 6:00 p.m. on weekdays.

Cancellations can also be taken by voice mail. Cancellations received during the weekend for a Monday ride must be processed to avoid unnecessary no-show activity on Monday.

Dispatching
Contractor shall provide qualified and trained personnel to:
• Schedule and assign drivers and vehicles in accordance with the service hour schedules and scheduled trips for each day.
9 • Assist drivers while they are in service to carry out the assigned trips on-time, providing address assistance and telephoning passengers, as needed.
• Monitor the performance of scheduled trips, reassigning trips and/or adjusting the number of vehicles in service as needed to ensure on-time performance in the most efficient manner. • Ensure that unanticipated service demands, passenger and vehicle accidents, other events and general service delivery are handled appropriately.
• Be available between the hours of 7:30 a.m. and 6:00 p.m. Monday – Friday, excluding weekends and holidays.
• Ensure that the City's policy of "no stranded passengers" is achieved.

Vehicle Operations
Service Schedules
Service schedules are subject to change due to varying factors. Contractor shall cooperate with City to revise and refine the service levels, as required by the City.

In the event that major changes, increase or decreases, are required from the service levels specified by the City, in most cases the City will give the Contractor at least 5 working days to respond to major changes requiring more drivers or major adjustments to work shifts. As little as 24 hours’ notice may be given to respond to minor adjustments.

The Contractor shall not supply vehicle service hours/trips without City approval. Such hours will not be paid for by the City.

City Observed Closures
The Program will not operate on the below closures that are observed by the city, dates are subject to change. • New Year’s Day (January)
• Martin Luther King Day (January)
• President’s Day (February)
• Memorial Day (May)
• Independence Day (July)
• Labor Day (September)
• Veteran’s Day (November)
• Thanksgiving and the Day after (November)
• Christmas Eve and Christmas Day (December)
Driver Vehicle Trip Sheets
Drivers shall maintain a detailed log of trips completed in order for the City to track changes in service levels and needs including daily pre-trip inspections including the maintenance of all accessibility features of the vehicles, scheduled preventative maintenance and maintenance of all vehicles used in the Senior Mobility Program.

Vehicles
10 The City will not provide any vehicles for the use under the Program. The Contractor must provide its own fleet of vehicles. Shuttle vehicles must have wheelchair accessibility, and the Dial-a-Ride program must be able to provide wheelchair accessible vehicles upon request.

Fuel
The Contractor will be responsible for providing all fuel necessary to operate Contractor-owned vehicles under this Program.

Back-Up and Overflow Service
In an effort to reduce the number of unmet transportation needs and to increase the overall efficiency of service delivery, Contractors are encouraged to propose the use of supplemental sedan and taxicab services or other innovative practices to supplement regular transportation services.

Vehicle Storage
It is preferred for the shuttle service vehicle(s) to be stored at the Contractor’s facilities, as space at the City yard is limited. The Contractor's yard shall not be more than 40 miles away from the City of Seal Beach. The City may accommodate storage of the shuttle vehicle(s), providing there is available space.

Performance Standards-Management & Operations
Contractor shall strive at all times to provide service in a manner that will maximize productivity and customer service. Continued nonperformance of Contractor and/or violation of service standards may result in contract termination.

Annual Review of Standards
The City may from time to time review the standards established for the Program to ensure those standards are met. In consultation with Contractor, the City may, at its discretion, adjust standards, and penalties to ensure and encourage increased efficiency and improved performance of services.

Data Collection/Reporting
Dispatch Log
Contractor dispatch staff shall create and maintain a daily dispatch log that records the basic services provided on that day and, particularly, any and all accidents, incidents, road calls and other unforeseen events that may have occur and any response taken.

On a monthly basis, Contractor shall provide the City an electronic copy of all dispatch logs for that month in a format acceptable to the City.

Accident Reporting and Follow Up
11 Contractor shall notify the City within 24 hours of any accident/incidents, including:
• Collisions between a vehicle and another vehicle, person or object. • Passenger accidents, including falls to vehicle passengers who are entering, occupying or exiting the vehicle.
• Disturbances, ejectment, fainting, sickness, deaths or assaults. • Accidents the driver witnesses.
• Passenger complaints of injury or property or other circumstances likely to result in the filing of claims against the Contractor or City.
• Any passenger, driver and service complaint that arises from an accident.

The Contractor shall ensure proper follow up on any accidents or incidents, where appropriate, to ensure that any unresolved safety hazards or liability issues are addressed. Contractor shall provide copies of reports to the City.

Daily and Monthly Operations Reporting
On a daily basis, Contractor shall capture the operating data and then prepare a Monthly Operating Report which shall be submitted to the City with the monthly invoice on or before the 10th business day of the following month.

The Monthly Operating Report shall include, at a minimum, the following data:

Operating Data: Passenger Names
Vehicle Number
Scheduled Pick-Up Dates
Scheduled Pick-Up Times
Pick-Up Addresses
Pick-Up City
Pick-Up Times
Pick-Up Odometer Readings
Drop Off Addresses
Drop Off City
Drop Off Times
Drop Off Odometer Readings
Number of Passengers
Space Type (Ambulatory, Wheelchair, Scooter, Walker, Cane, PCA) Trip Categories/Type (Medical, Senior Center, Personal Care, Shopping) Vehicle Service Hours
Service Miles
Total Passengers
Total Trips
No-Shows
Canceled Trips
Missed Trips
Fare Revenue Received (when collected)
Telecommunications: Calls accepted
12 Calls answered
Average wait time for answered calls
Maximum wait time for answered calls
Average call length
Average number of agents on duty
Additionally, the Monthly Operating Report for the Dial-a-Ride service will be accompanied by an electronic copy of the Dispatch Logs for the month just completed as well as the revenue collected from fare proceeds.

All data collected by the Contractor shall be available upon request for audit and inspection by the City, OCTA or any other governmental agency.

Accounting
All service costs incurred in the performance of this Agreement shall be recorded in an account separate from those used for other business activities of the Contractor and shall be available for inspection or audit during normal business hours upon City request.

Invoices and Billing
All relevant back-up documentation, including monthly operations summaries, must be included with invoice.

Invoices shall be submitted to the City within ten (10) days of the close of the month’s billing cycle.

Vehicle Maintenance Services
Vehicle Maintenance
Vehicle maintenance shall be provided by and the sole expense of the Contractor. The City reserves the right to inspect the vehicles at any time for vehicle cleanliness or other maintenance needs.

Through an approved Preventive Maintenance program, the Contractor shall cause all components of each Contractor-owned vehicle used for the Program, including its body, frame, furnishing, mechanical, electric, hydraulic or other operating systems to be maintained in proper working condition free from damage and malfunction; including the maintenance of all accessibility features of the vehicles. Any significant vehicle damage caused in any accident or otherwise shall require the Contractor to immediately repair such damage, which is determined to impair safe mechanical operation of the bus. No vehicle shall be operated in revenue service that has body, paint, or interior damage unless special permission has been granted by the City due to extraordinary circumstances. In no event shall the City be required to repair, replace, or maintain any vehicle.

The Contractor, at its sole cost and expense, shall maintain all necessary equipment and parts for the proper maintenance and operation of all vehicles under this Program.

Vehicle Cleanliness, Aesthetics Requirements
To facilitate customer service and improve vehicle life, it is imperative vehicles remain clean and free from body damage. Vehicles are subject to City inspection and shall by immediately remedied as noted by the City.

Daily Vehicle Cleanliness Standards
13 Vehicles shall be cleaned on a daily basis in a manner which maintains cleanliness via the following guidelines:
• Clean inside of all windows, removing all dust, fingerprints and head prints. • Remove all dust from seats, dashboards, wheel wells, rails, ledges. • Sweep all floor areas; mop all liquid spills.
• Ensure vehicle is free of all paper, gum and debris, etc. • Repair all damaged seats.
• Daily removal/repair of graffiti.

Monthly Major Cleaning Standards
At minimum, every 30 days the interior of the vehicle will receive a complete, major cleaning which shall be documented in writing listing the coach number and date of major cleaning. This documentation shall be submitted to the City.

The monthly major cleaning shall consist of all the items included in daily cleaning standards as well as:
• Clean the ceiling, sidewalls, windows, ledges and dash. • Clean all seats.
• Mop the floor; remove all gum and apply light coat of nonskid wax, after stripping old wax from • the floor.

Preventive Maintenance/Maintenance Repair Procedures
Contractor’s Preventive Maintenance/Repair Program shall include procedures to address repair and maintenance of all vehicles in the Program, including but not limited to, the following: daily pre-trip inspections that meet or exceed the guidelines provided in the attached Pre-Trip Inspection Checklist (Attachment 2) to identify each vehicle component and system inspected; scheduled preventive maintenance that meets or exceeds vehicle manufacturer’s standards; maintenance of maintenance records for each vehicle for five (5) years; and if required, cooperate fully in any annual motor inspections conducted by the California Highway Patrol.

Contractor’s maintenance records shall be made available to the City at all times. Contractor shall be responsible for all costs of preventive and regular maintenance to Contractor-supplied vehicles. Contractor shall strive at all times to provide vehicle maintenance services in a manner which will maximize program efficiency, vehicle reliability and operating safety.

IV. PRE-PROPOSAL QUESTIONS
For answers to questions or particulars regarding this Request for Proposal, all interested parties are to contact:

Anthony Nguyen
Community Services Coordinator
Community Services/Recreation Division
211 Eighth Street
Seal Beach, CA 90740
[email protected]
14 (562) 431-2527 ext. 1344
The City will respond to all questions and requests for clarification received by November 21st, 2025.

V. SCHEDULE
The following dates reflect the anticipated schedule:
▪ Request for Proposal Solicitation November 3, 2025
▪ Pre-Proposal Question Deadline December 3, 2025
▪ Proposal Submittal Deadline January 7, 2026, 2:00 p.m. ▪ Contractor Interviews (if conducted) January/February 2026 ▪ Contract Award by City Council February/March 2026
▪ Notice to Proceed March 2026
▪ Start of Service May 26, 2026
VI. SUBMITTAL REQUIREMENTS
Acceptance of Submittals
Proposals are due by 2:00 PM on January 7, 2026 to the City Clerk’s Office at City Hall, and addressed to the following. Postmarks will not be accepted.

Attn: Anthony Nguyen
City of Seal Beach
Office of the City Clerk
First Floor
211 8th Street
Seal Beach, CA 90740
Please submit one (1) unbound original, two (2) bound hard copies, and one (1) electronic copy of the Contractor’s Proposal. Proposals received after the date and time listed above will not be accepted or considered for this Project.

There is no expressed or implied obligation for City to reimburse firms for any expenses incurred in preparing proposals in response to this request. Materials submitted by respondents are subject to public inspection under the California Public Records Act (Government Code Sec. 6250 et seq.). Any language purporting to render the entire proposal confidential or propriety will be ineffective and will be disregarded.

The City reserves the right to retain all proposals submitted, and to use any idea in a proposal regardless of whether the proposal was selected. Submission of a proposal indicates acceptance by the firm of the conditions 15 contained in the RFP, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the selected Contractor.

All property rights, including publication rights of all reports produced by the selected Contractor in connection with services performed under this Agreement shall be vested in the City.

Protest procedures and dispute resolution process shall follow 2 CFR Part 200.318(k), 23 CFR 172.5(c)(18).

Information to be Submitted
The following information shall be provided, at a minimum:
o Cover Letter
o Table of Contents
o Company Qualifications
o Local Staffing List
o Understanding/Approach
o References
o Sample Letter Proposal
o Cost Proposal
Exceptions
Business Entity
DIR Registration Number/Contractor’s License
Contract Signatories
o
Cover Letter: Cover letter shall not exceed two pages. It shall provide an executive summary of the proposal and designate the firm’s authorized representative regarding this RFP.

Table of Contents: The table of contents shall list the following sections with page numbers and information in each section shall be provided.

Company Qualifications: Provide a summary of the Contractor’s qualifications, including background and experience.

Contractor shall also provide the following information:
(1) List all arbitrations, lawsuits, settlements and the like (in or out of court) that the company or any principal having an interest in this Bid has been involved with in the past five (5) years. (2) List the dates of any voluntary or involuntary bankruptcy judgments against any the company and/or principal having an interest in this Bid.

Local Staffing List: Provide an organizational chart showing the names, positions, responsibilities, and availability of the individual(s) that would be assigned to this Agreement, including sub-Contractors. Identify the individual(s) authorized to negotiate the contract on behalf of the Contractor’s firm and the Contractor’s project manager.

Understanding/Approach: Describe the Contractor’s understanding of the Work requested in this RFP, any key issues that may need special attention. Describe how the Contractor will approach the scope of services and each task needed to complete the project.

Any task assumptions and/or exclusions shall be clearly identified. 16 References: Contractor should provide a minimum of three (3) references the Contractor has performed similar work for within the last five (5) years. Information shall include, at a minimum:
• Agency/Company name
• Scope of work and/or services provided
• Contract value
• Dates
• Client project manager name, valid telephone number, and email Cost Proposal: Contractors will be required to submit a “Cost Proposal for Transportation Services”. All rates shall remain for the term of the contract as permitted by law, unless specifically detailed on the Cost Proposal.

Exceptions: The Contractor shall review this RFP and attached sample contract. Exceptions to any portion of the RFP and/or City’s standard agreement will need to be clearly identified. Identification of exceptions does not constitute City concurrence and acceptance. Exceptions may be negotiated with the top-ranked firm.

Business Entity: Clearly indicate the firm’s business entity type (i.e., a California corporation).

DIR Registration/Contractor’s License: Clearly indicate the Contractor’s Department of Industrial Relations registration number for the prime/sub-Contractor and provide the Contractor and sub-Contractor’s license information.

Contract Signatories: Provide the two binding signatories for the firm, pursuant to California Corporation Code Section 313.

VII. FEE AND COST PROPOSAL
In preparing the fee and cost proposal for this project, the Contractor shall take into consideration the following:

1. Compensation for services, and any optional tasks, provided will be on a time-and-materials.

2. Fee proposal and billing rates shall remain effective for the term of the Agreement. Any anticipated billing/rate adjustments shall be clearly identified in the Proposal and shall not be made more than once each calendar year.

3. If applicable and necessary, the City will negotiate the final fee with the top-ranked Contractor.

VIII.INTERVIEW
Top ranked Contractor team(s) may be interviewed by the selection committee. Proposed key personnel from the Contractor’s team may be requested to present the teams’ and their qualifications at an interview.

IX. SELECTION PROCESS
Proposals will be evaluated on the basis of the response to all provisions of this Request For Proposal (RFP) for services. Any RFP for services shall specify the use of vehicles meeting Americans with Disabilities Act (ADA) accessibility standards. Since this solicitation is an RFP as opposed to a Bid, pricing alone will not constitute the 17 entire selection criteria. The City may use some or all of the following criterion in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criterion and percentage of score as deemed appropriate prior to the commencement of evaluation.

The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City’s sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals.

POTENTIAL EVALUATION CRITERIA

1. Completeness of Response (Pass/Fail)
Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the requested items will be considered incomplete, may be rated a Fail in the Evaluation Criteria, and may receive no further consideration.

2. Qualification, Experience, & Background
a. Relevant experience, specific qualifications, and technical expertise of the Contractor to perform the work.
b. Contractor’s background, including financial condition, litigation, and claims. c. Experience working with OCTA’s Senior Mobility Program. d. Local presence and familiarity with the City of Seal Beach. e. Contractor’s experience working in the public sector and knowledge of public sector procurement processes, in particular City of Seal Beach processes, and policies. f. Quality of references the Contractor currently or have previously provided similar transportation services for in the past five (5) years.

3. Organization & Approach
a. Contractor’s range of providing shuttle and/or Dial-a-Ride service. b. Contractor’s ability to demonstrate the most efficient and effective program utilizing City fleet or Contractor-furnished fleet.
c. Contractor’s ability to provide the necessary resources towards the Program. d. Contractor’s understanding of the nature of public sector work and its decision-making process.
e. A facilities inspection may be included as part of this section’s evaluation.

4. Fee
a. Cost proposal
b. Ability to provide a cost-effective program
The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City’s sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals. The City reserves the right to put nonemergency and pre-planned projects out for formal bidding. 18 All proposals received as specified will be evaluated by City staff in accordance with the abovementioned.

During the evaluation period, the City may do any or all of the following: generate a “short list” and conduct interviews with the top candidates; conduct on-site visits and/or tours of the candidates’ places of business.

Contractors should be aware that award may be made without Contractor visits, interviews, or further discussion or negotiations.

X. SPECIAL PROVISIONS
a. Normal working hours will generally be between the hours of 7:30 AM and 5:30 PM, Monday through Friday.

The Contractor must receive the approval of the City prior to commencing Work during hours outside those stated above.
b. Contractor shall maintain an adequate crew of experienced employees to perform the services required. c. Contractor will be required to supply a list of vehicles/equipment owned and available for Work. d. Contractor will be required to supply a list of references for similar work performed. e. Contractor will be required to supply additional experience references, if requested. f. Contractor shall provide City with required proof of Commercial General Liability insurance coverage, Automobile Liability Insurance and vehicle insurance, Workers’ Compensation insurance with limits required by the State of California, Employers’ Liability insurance, and City business license as noted in the contract. g. Contractor shall be responsible for Contractor’s compliance in all respects with the prevailing wage rates to all the laborers involved, and with California Labor Code Section 1770 et seq., including the keeping of all records required by the provisions of Labor Code Section 1776 and the implementing administrative regulations. The City shall be a third-party beneficiary of the forgoing covenant with rights to enforce the same as against the Contractor.
h. Hourly rates and unit prices quoted shall include all labor, equipment and material required, unless otherwise stated.
i. Contractor shall protect any and all public and private property. Any damage resulting directly or indirectly from Contractor’s actions shall be the responsibility of the Contractor. j. Contactor shall adhere to all Cal-OSHA rules and regulations for any and all Work performed under this Contract.
k. Contractor must be able to provide a list of employee’s names, dates worked, and hours worked on each date if requested by the City.

PERSONNEL
The Contractor shall use and furnish all labor necessary for the satisfactory performance for the Work set forth in this Agreement.
a. Contractor's Laborers
19 The Contractor shall require each of his/her employees to adhere to basic standards of working attire. These are to include uniforms with the Contractor's company name or insignia clearly visible, proper shoes and other gear required by State Safety Regulations, and proper wearing of clothing, which includes that shirts shall be worn at all times.
b. Typical Tasks
Contractor shall supply staff with the necessary skills to perform duties in connection with Program services. c. Licenses
Contractor shall possess all valid licenses and insurances issued by the appropriate agency by the time of proposal submittal and shall remain valid for the term of the Agreement.

Contractor shall have a valid City of Seal Beach business license for the term of the Agreement, if selected.

Contractor and applicable Contractor’s staff will be required to possess a valid and current California Driver License, including all insurances as required by the City.

EQUIPMENT
The contractor shall use and furnish all equipment necessary for the satisfactory performance of the Work set forth in this Agreement.

SUPERVISION
The Contractor shall provide such adequate supervision as to furnish ongoing supervision of workmanship and adherence to schedules by Contractor’s staff performing the Work. The Contractor’s Project Manager shall check with the City bi-weekly as to (1) schedule of Work; (2) complaints; and (3) adequacy of performance. The Contractor shall submit such reports as the City may require ensuring Program compliance.

TELEPHONE, ELECTRONIC MAIL, AND EMERGENCY SERVICE CONTACT INFORMATION The Contractor shall provide the City at all times throughout the duration of this contract emergency telephone numbers who can be called for emergency conditions at any time that Contractor’s representatives are not immediately available. The emergency number shall be used to contact the Contractor representative who can take the necessary action required to alleviate an emergency condition.

In addition, the Contractor shall employ person(s) to answer telephone and e-mail complaints, requests for service, etc. (an answering service will not be considered sufficient for this purpose) during normal City business hours. Normal City business hours are 7:30 A.M. to 5:30 P.M., Monday through Friday.

XI. GENERAL CONDITIONS
A. Signature
The Proposal shall be signed by an individual authorized to bind the Contractor. 20 B. Other Considerations:

The City shall not be liable for any pre-contractual expenses incurred by any firm considering submitting a proposal in response to this RFP.

The City reserves the right to accept or reject any and all proposals, or any part of, or waive any informalities or irregularities. The City reserves the right to withdraw, to cancel this RFP at any time without prior notice, and the City makes no representations that any contract will be awarded to any firm responding this RFP.

C. Business License Required
The Seal Beach Municipal Code requires all businesses operating in the City to obtain a business license and pay a business license tax. For more information, go to www.sealbeachca.gov.

D. Labor Law Compliance
Consultant shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

E. Criminal History Background Investigation
Contractor shall be registered with the Department of Justice as a Human Resources Agency. Contractor shall at a minimum perform background checks on drivers utilizing a vendor such as Live Scan to ensure that drivers with inappropriate backgrounds are not employed to provide Services under this Agreement.

Drivers shall have no felony conviction history consistent with Contractor’s obligations under Government Code Section 12952.

EXHIBIT B
Contractor’s Proposal for Professional Transportation
Services for Seniors and Individuals with Disabilities, dated January 7, 2026
City of Seal Beach
Transportation Services for
Seniors and Individuals
with Disabilities
Presented by:

Transportation Concepts
January 7, 2026
949.753.7525 | transportation-concepts.com
January 7, 2025
Anthony Nguyen, Community Services Coordinator
City of Seal Beach
211 8th Street
Seal Beach, CA 90740
RE: Proposal for Transportation Services for Seniors and Individuals with Disabilities Dear Mr. Nguyen:

As the long-standing incumbent provider of Seal Beach’s Senior Shuttle Service, Transportation Concepts (TC), a division of Parking Concepts, Inc., is honored to submit our proposal to continue serving the residents of Seal Beach. For the past five years, our team has demonstrated a deep operational understanding of the City’s service environment, its riders, and its unique mobility needs.

Our experience in Seal Beach has enabled us to build strong relationships with riders, understand local travel patterns, and tailor service to the specific needs of seniors and individuals with disabilities. As outlined in the RFP, TC brings direct experience operating in Seal Beach and familiarity with its transit context, including Leisure World. Our incumbent status provides a proven, low-risk operational foundation, further strengthened by the planned deployment of BREEZE, our passenger management and reporting platform, which enhances data accuracy, transparency, and compliance without disrupting existing service.

Impeccable customer service remains the centerpiece of TC’s operating philosophy. Our programs emphasize safety, professionalism, ADA sensitivity, and a service culture that consistently produces positive rider feedback and long-term satisfaction. BREEZE supports this approach by reducing manual paperwork for drivers, allowing them to focus more fully on passenger assistance while improving the quality and timeliness of operational reporting.

We also understand the importance of maintaining all reporting, safety, operational, and performance requirements established in the RFP, including on-time pickup standards, complaint resolution timelines, driver training, reservation protocols, and all OCTA compliance obligations. As your incumbent provider, we already meet these requirements daily and are uniquely positioned to ensure seamless continuity of service with no disruption to riders.

Should we be selected to continue as Seal Beach’s transportation partner, TC will bring forward the same knowledgeable project management team, well-trained drivers, and corporate support resources that have contributed to the stability and success of the program. Our commitment continues to be to enhance mobility, strengthen community connections, and deliver a safe, reliable, and dignified transportation experience for every rider.

We appreciate the opportunity to continue supporting the City of Seal Beach and its residents. Please feel free to contact me with any questions or requests for additional information. We look forward to the possibility of continuing this important work together.

Sincerely,
Brett Baum
Vice President
Transportation Concepts / Parking Concepts, Inc.

David L. Mueller
President
Parking Concepts, Inc.
949.753.7525 | transportation-concepts.com
Table of Contents
Company Qualifications............................................................................................................................................. 2 Company Overview ............................................................................................................................................... 3 Local Presence and Operations ............................................................................................................................. 4 Arbitrations, Lawsuits, and Settlements ............................................................................................................... 4 Bankruptcy Judgements ........................................................................................................................................ 4 Local Staffing List ....................................................................................................................................................... 5 Organization Chart................................................................................................................................................. 6 Job Descriptions..................................................................................................................................................... 7 Management Philosophy....................................................................................................................................... 8 Providing Exceptional Service – Meet Our Driver.................................................................................................. 8 Key Personnel ........................................................................................................................................................ 9 Understanding/Approach........................................................................................................................................ 11 Understanding ..................................................................................................................................................... 12 Approach ............................................................................................................................................................. 13 Recruit and Hire............................................................................................................................................... 13 Scope of Services............................................................................................................................................. 15 References............................................................................................................................................................... 28 Cost Proposal........................................................................................................................................................... 32 Exceptions, Business Entity, DIR Registration/Contractor’s License, and Contract Signatories............................... 34 Exceptions............................................................................................................................................................ 35 Business Entity..................................................................................................................................................... 35 DIR Registration/Contractor’s License ................................................................................................................. 35 Contract Signatories ............................................................................................................................................ 35 Company Qualifications
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Company Qualifications
Company Qualifications
Company Qualifications
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Company Overview
Transportation Concepts, the public transportation division of Parking Concepts, a California Corporation, was founded in 1974.

Our corporate office is in Irvine, California, and we currently employ close to 1,200 people. Gill Barnett, CEO and owner of Parking Concepts, founded the company to provide an enhanced level of customer service to an industry that had been sorely lacking in such a crucial arena of the customer’s journey. Today, Parking Concepts is one of the most successful and respected parking facility operators in the United States.

In 1982, Parking Concepts was awarded a shuttle bus contract at the Ontario International Airport, spurring the creation of Transportation Concepts. Over the last 43 years, Transportation Concepts (TC) has successfully operated a large number of fixedroute / shuttle service contracts similar to the City’s services.

Although Transportation Concepts operates as a dba under Parking Concepts, the provision of effective transportation operations is at the core of what we do. Our primary objective with our clients and potential clients, such as the City of Seal Beach, is to transport passengers safely and efficiently, creating a positive image for the City as well as our organization simultaneously.

Our scope of services includes:
• Safety: Employee, ridership, maintenance shop,
environmental, accident/incident prevention and
response.
• Customer Service: Passenger relations, disability
awareness, on-time performance, and courtesy.
• Employee Development: Recruitment, screening, hiring, training, and supervision.
• Maintenance: Preventive, body work, warranty, parts
inventory, vehicle appearance, heating/air conditioning, audit/inspection, and technician training.
• Vehicle Operation: Employee check in, vehicle inspection, dispatch/vehicle communications, on time performance,
route supervision, fare collection and extensive training.

Transportation Concepts has had excellent performance records with the contracts we operate. We have consistently surpassed contractual on-time performance standards, maintained an excellent safety record, and have an industry reputation for getting the job done as promised, and will maintain this standard for our work with the City of Seal Beach.

Ontario Airport Shuttle Service
City of Redondo Beach Fixed Routes
Palo Verde Transit Shuttle
City of Glendora Dial-A-Ride
Beach Cities Transit Dial-A-Ride
Lake County Dial-A-Ride
Company Qualifications
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Local Presence and Operations
Transportation Concepts currently provides the City of
Seal Beach with dependable, high-quality senior
transportation services. Since beginning service in 2021, the company has delivered consistent operational
stability and a level of customer care that has earned
strong praise from both City staff and program
participants. As noted in the City’s 2022 Letter of
Recommendation, the onboarding process was
seamless, the transition was smooth, and
Transportation Concepts quickly demonstrated its ability to meet every need of the program with flexibility and professionalism.

Today, Transportation Concepts operates the Senior Shuttle Monday through Friday, covering core Seal Beach destinations such as Leisure World, the Pier, Pavilions, the North Seal Beach Senior Center, and The Shops at Rossmoor. This service aligns directly with the operational structure described in the City’s Senior Transportation RFP, including reliable route cycles, ADA-accessible vehicles, and a commitment to maximizing on-time performance. Drivers are well-trained, courteous, and deeply familiar with the needs of the senior and disabled communities they serve. The City has repeatedly noted the positive reception of individual drivers and has highlighted their strong customer rapport, reliability, and consistent willingness to address rider needs.

Throughout the partnership, Transportation Concepts has maintained excellent communication with the City, accommodating schedule changes, program adjustments, and day-to-day operational needs with responsiveness and efficiency. This collaborative approach mirrors the City’s expectations for dispatch, reporting, documentation, and compliance with OCTA and ADA requirements.

Continuing service with Transportation Concepts offers Seal Beach clear benefits:
• Uninterrupted program stability
• Maintained rider trust
• Preservation of institutional knowledge regarding routes, riders, and community patterns With proven reliability, documented customer satisfaction, and a demonstrated understanding of the City’s transportation objectives, Transportation Concepts stands uniquely positioned to continue supporting the Senior Transportation Program with the same high-quality performance the City has come to expect.

Arbitrations, Lawsuits, and Settlements
Parking Concepts Inc., dba Transportation Concepts has been a company in existence for over 51 years.

Throughout the years we have always been a financially strong organization. There is no past, current or pending financial or legal issues that would in any way jeopardize our ability to continue operating the City of Seal Beach Senior Shuttle Services. However, pursuant to the RFP request, included under separate cover, and marked confidential is a list of all arbitrations, lawsuits, settlements and the like that the company has been involved with in the past five (5) years.

Bankruptcy Judgements
Parking Concepts Inc., dba Transportation Concepts, has never filed or been a party to any Bankruptcy filings for over 50 years since its inception.

Local Staffing List
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Local Staffing List
Local Staffing List
Local Staffing List
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Organization Chart
Transportation Concepts has a successful track record of retaining our team members. We do not just talk about caring for our people, we show it. This ensures your operation is staffed with knowledgeable, friendly personnel who prioritize the customer’s experience and have actual onsite experience.

The below chart illustrates our proposed staffing plan for individuals that would be assigned to this Agreement, which is indicative of our current operation with the City.

Corporate Support Brett Baum*
Vice President
George Heere
Project Manager
Jonathon Norman
Maintenance
Manager
Skyler Kessee
Training Manager Dispatch/Info Center
Roger DeJesus
Mechanics
William Ruiz
Driver
City of Seal Beach
*Authorized to negotiate contract terms of agreement.

Local Staffing List
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Job Descriptions
Job Title Responsibilities
Project Manager
• Primary liaison to the City of Seal Beach
• Provides tactical and strategic planning for the daily operation of the Senior Shuttle Service.
• Overall responsibility for the shuttle service, including safety, system performance, quality, adherence to all governmental regulations, and compliance with the Contractual and TC established standards and procedures. • Ensures system is properly staffed given requirements and goals. • Monitors service performance against set goals/targets. • Reviews daily, weekly, and monthly reports with appropriate stakeholders Dispatcher
• Ensure that the services are provided in a safe, reliable, and timely manner. • Ensure that all customer service issues are responded to, resolved and reported in a timely manner.
• Submits formal operational reports at specified intervals. • Completes all customer service tasks related to telephone requests for information or scheduling transportation
• Provides excellent customer service
Safety Trainer
• Carries out Safety Plan for Seal Beach operation
• Assists in the recruitment and hiring of vehicle operators • Provides Classroom and coordinates all behind-the-wheel training • Investigate accidents, incidents, and near misses and retrain as needed • Conducts monthly safety meetings
• Collectively with the Project Manager, conducts facility safety audits and OSHA compliance audits
Mechanic
• Follow appropriate maintenance intervals for preventive maintenance program • Perform and track all vehicle maintenance activity and repairs • Comply with all CHP regulations; set up shop for safe and efficient operations; prepare vehicle records
• Administer warranty program
• Effectively manage and track inventory
Driver
• Safely transport passengers throughout the service area • Ensures ridership data is collected
• Provide excellent customerservice
Local Staffing List
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Management Philosophy
The delivery of safe, reliable, and customer-focused transportation services is the sole mission of Transportation Concepts. Our organization is singularly focused on supporting municipal partners such as the City of Seal Beach by providing dependable senior shuttle operations that prioritize passenger safety, service reliability, and a positive community image.

TC is supported by PCI’s experienced internal resources, allowing us to provide additional expertise beyond dayto-day operations when needed. These resources include specialized support in maintenance oversight, labor compliance, risk management, safety programs, technology deployment, and environmental best practices assuring the City has access to comprehensive support throughout the contract term.

For more than four decades, Transportation Concepts has maintained a management philosophy that emphasizes partnership, accountability, and responsiveness to the unique needs of each client. We believe effective service delivery is driven not only by corporate systems, but by empowered local teams working collaboratively with City staff. This approach has guided our partnership with Seal Beach since 2021 and continues to shape how we will manage and enhance the Senior Shuttle Program.

Throughout our tenure as the incumbent operator, Transportation Concepts has demonstrated consistent performance, continuous improvement, and a commitment to service excellence. We have worked closely with the City to refine operations, support reporting and compliance requirements, and integrate operational enhancements that strengthen program oversight and reliability. Transportation Concepts remains committed to providing Seal Beach with high-quality, community-centered transportation services and to operating as a trusted extension of City staff in support of the residents we serve.

The following pages detail our proposed key personnel for this project.

Providing Exceptional Service – Meet Our Driver
William Ruiz has been a cornerstone of the Seal Beach Senior Transportation Program for more than five years and is widely regarded as an essential contributor to the program’s success. His consistent presence, professionalism, and deep familiarity with the community have made him a trusted figure among riders, City staff, and program leadership. William’s approach to service reflects the values most critical to senior transportation: safety, patience, compassion, and reliability.

Feedback received directly from the City of Seal Beach highlights the exceptional impact William has on the rider experience. City staff have shared comments from seniors describing him as “really professional,” “friendly,” and someone who “goes above and beyond” to make riding the shuttle more pleasurable.

Additional rider feedback reinforces this sentiment, with patrons noting that William is “fabulous,” “very helpful and attentive,” and that they “always feel safe on his bus,” emphasizing the trust and confidence he inspires.

William’s importance to the program extends beyond daily service delivery. As the City has experienced increased ridership and welcomed many new registrants, City staff have noted that William is “loved by the residents of Seal Beach,” a reflection of the strong rapport he has built with both long-time and new riders. His familiarity with program protocols and rider needs has been especially valuable during periods of growth and transition.

William’s professionalism is perhaps best illustrated during challenging situations. Following a passenger-related incident, a longtime Leisure World resident described William as calm, composed, and fully in control of the Local Staffing List
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situation, noting that he was “directing onlookers to keep clear,” communicating effectively with emergency responders, and ensuring passenger safety. The rider went on to describe William as “an excellent driver,” stating, “We feel very safe riding with him,” and praising his patience, courtesy, and willingness to assist passengers with walkers, shopping bags, and boarding needs. “We depend on him,” the resident wrote. “Getting on his bus makes our day.”
William Ruiz’s dedication, institutional knowledge, and genuine care for the seniors he serves make him far more than a driver; he is a stabilizing presence and a key reason for the program’s strong reputation within the community. His performance exemplifies the standard of service Transportation Concepts is committed to delivering for the City of Seal Beach and its residents.

Key Personnel
The following individuals will continue to provide support for the City of Seal Beach Senior Transportation Program.

Brett Baum – Vice President
Transportation
Experience 26+ Years
Transit and
Transportation
Contracts:
• City of Redondo Beach
• Metro’s contracted bus services – North Region
• City of La Habra
• Multiple Los Angeles County/Orange County contracts
Brett Baum joined PCI in 1999 as a Project Manager and brings over 26 years of transportation management expertise. He oversees operations, compliance, and customer service with a focus on safety and regulatory standards. His earlier leadership roles spanned large-scale fixed-route and commuter operations. He holds an Advanced Logistics Management degree and a Transit Management Certificate.

George Heere – Project Manager
Transportation
Experience 18+ Years
Transit and
Transportation
Contracts:
• City of Redondo Beach
• Metro’s contracted bus services – North Region
• City of Seal Beach
• Multiple Los Angeles County contracts
George Heere will serve as our dedicated Project Manager for Seal Beach. He will function as an extension of the City’s Senior Transportation Services team, ensuring service quality, community responsiveness, and adherence to all goals and regulatory standards. George oversees daily operations within budget, leveraging team input to monitor performance and forecast system needs. He is responsible for key program functions including NTD reporting, system planning coordination, safety plan updates, marketing efforts, and interdepartmental communication. Throughout the contract term, George will provide steady leadership, clear operational insight, and consistent partnership with City staff and officials.

Local Staffing List
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Skyler Kessee – Safety and Training Manager
Transportation
Experience 10+ Years
Transit and
Transportation
Contracts:
• Los Angeles and Greater Los Angeles Counties
Skyler Kessee will support the Seal Beach Senior Transportation Program as a safety and compliance leader with more than eight years of experience in public transit operations and regulatory oversight. He previously served as Safety Manager for MV Transportation under contract with the Los Angeles Department of Transportation, overseeing safety programs for operations with more than 300 employees. Skyler brings extensive expertise in FTA, DOT, FMCSA, OSHA, CHP, and ADA compliance, accident investigation, risk mitigation, emergency action planning, and audit readiness. He also has a strong training background as a U.S.

DOT Safety and Training Instructor and Master Behind-the-Wheel Trainer. Skyler’s combination of field experience and management oversight ensures strong safety performance, regulatory compliance, and continuous improvement for the Seal Beach program.

Jonathan Norman - Maintenance Manager
Transportation
Experience 16+ Years
Transit and
Transportation
Contracts:
• City of Seal Beach
Jonathan has extensive firsthand knowledge of the City’s fleet and a strong command of CHP regulatory requirements. His expertise includes preventive maintenance diagnostics, repair oversight, and scheduling in both manual and automated environments. He also has a proven background in shop management, technician coordination, inventory control, and warranty administration. Jonathan will provide essential support to Maintenance Supervisor Roger De Jesus, the local operations team, and our regional maintenance resources throughout the contract term.

Roger De Jesus - Maintenance Supervisor
Transportation
Experience 20+ Years
Transit and
Transportation
Contracts:
• City of Seal Beach
Roger De Jesus brings extensive hands-on diagnostic and repair expertise with similar transit fleets. He has a strong command of preventive maintenance practices, repair standards, and all regulatory requirements applicable to the designated fleet. Roger will work closely to support daily operational needs. Roger reports to and is supported by Maintenance Manager Jonathan Norman, ensuring all maintenance activities meet City, Company, and regulatory standards.

Understanding/Approach
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Understanding/Approach
Understanding/Approach
Understanding/Approach
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Understanding
Transportation Concepts, as the incumbent provider of Seal Beach’s senior transportation services, brings an operational foundation built from four years of direct experience delivering the Shuttle program. Since partnering with the City in 2021, we have developed hands-on knowledge of the program’s community role, operational expectations, and regulatory environment.

From service start-up, TC collaborated with the City to design routes, establish time points, and implement a customized ridership management system that fulfills all NTD and OCTA reporting requirements, improving ontime performance, trip scheduling efficiency, and communication between drivers, dispatch, and management.

Through this work, we understand the program’s mechanics and the lived experience of the seniors and individuals with disabilities who rely on it daily.

Our experience reflects direct alignment with the RFP’s priority areas, including regulatory compliance, customer service, OCTA program familiarity, and local knowledge. This encompasses:
• Extensive OCTA & NTD reporting experience, supported by a tailored reporting platform we developed jointly with the City.
• 100% Compliance with OCTA Annual Audits with Seal Beach and La Habra operations • 100% pass rate on CHP Terminal Inspections, backed by rigorous fleet oversight from TC’s Director of Maintenance.
• Industry-leading road-call performance: only one road call per 100,000 miles, significantly exceeding industry norms and our internal goal of fewer than three per 100,000. • Robust safety and training programs, reinforced by industry safety consultants, ongoing OSHA audits, and continuous driver instruction.
• Exceptional driver performance, highlighted by consistently positive feedback for front-line operator, Mr.

William Ruiz.

TC consistently supports the operational requirements described in the RFP, including reliability, safety, efficiency, data tracking, and responsive communication. Some key operational successes include:
• On-time performance that meets or exceeds City expectations. • Zero missed service days, maintaining 100% service levels despite market-wide labor shortages. • Dedicated administrative support added to meet increasing OCTA reporting requirements. • Preventive maintenance and inspection schedules aligned with both City and regulatory expectations. • Driver training aligned with ADA, safety, and customer service needs, ensuring courteous, professional interactions with riders.
• Collaborative communication practices, with TC proactively supporting City staff through upcoming OCTA-driven program changes.

Our operational familiarity allows us to anticipate demand fluctuations, adjust schedules efficiently, and provide the stable experience riders rely on. This includes understanding mobility patterns at Leisure World, peak shopping, and seasonal shifts in demand.

TC submits this proposal with existing systems already integrated into Seal Beach operations to allow for a more efficient, cost-effective continuation of service compared to onboarding a new provider. We maintain a highly efficient operational model supported by an integrated HR, recruiting, and payroll platform (Paycom) that streamlines workforce onboarding and retention. This system is complemented by our partnerships with external recruiting firms, ensuring continuous staffing coverage and uninterrupted service delivery. Our customized dispatch and reporting system enables optimized trip scheduling, improving efficiency and responsiveness across Understanding/Approach
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the shuttle operations. Additionally, our preventive maintenance practices significantly reduce road calls, extend fleet lifecycle, and minimize service disruptions, contributing to consistent reliability and cost-effective performance.

As the incumbent, Transportation Concepts presents a fully tested, reliable, and community-aligned program, including:
• Four years of successful partnership with the City, including route design and program build-out. • Consistent rider satisfaction, supported by courteous operators and dependable service delivery. • Strong alignment with RFP requirements for reliability, safety, ADA compliance, data reporting, and customer service.
• A new AI-powered service monitoring platform.

Transportation Concepts offers Seal Beach unmatched readiness, proven operational capability, and an established team that already understands the City's expectations, systems, riders, and service environment. Our performance record, regulatory compliance, and community-centered approach directly reflect the qualities the RFP identifies as the basis for evaluation.

We stand fully prepared to continue delivering reliable, compliant, and high-quality senior transportation services that meet and exceed the standards of the City and the expectations of the residents we proudly serve.

Approach
Transportation Concepts, as the incumbent provider of Seal Beach’s senior transportation services, will continue delivering a comprehensive, turnkey Shuttle program that is safe, reliable, customer-focused, and fully compliant with all OCTA, ADA, and City requirements. Our approach is founded on more than 40 years of transit experience and strengthened by our firsthand operational knowledge of Seal Beach’s routes, ridership needs, and performance expectations.

As demonstrated through years of performance, Transportation Concepts brings:
• Decades of specialized public transit experience, including fixed-route and demand-response operations throughout Orange County.
• A proven management structure, led by a hands-on Project Manager supported by strong corporate oversight in safety, training, and maintenance.
• Documented success meeting performance standards, including on-time performance, safety benchmarks, and exceptional customer service—validated through ongoing City feedback. • Direct familiarity with Seal Beach’s service environment, including Leisure World ridership patterns, stop locations, and schedule requirements.

Recruit and Hire
Transportation Concepts recognizes that the success of the Seal Beach Senior Transportation Program depends on recruiting individuals who demonstrate professionalism, safety awareness, and a strong customer-service mindset. Our recruitment strategy is designed to attract qualified candidates while supporting workforce stability and continuity of service.

Recruitment Process
Recruitment efforts include a combination of local outreach and professional recruiting resources. TC actively advertises positions through its website, local media outlets, community employment centers, and partnerships with external recruitment firms. Emphasis is placed on identifying candidates who reside locally and understand the community served. To remain competitive in the current labor market and support retention, Transportation Understanding/Approach
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Concepts implemented a wage adjustment effective January 1, 2025, increasing driver wages by $5.00 per hour, a 25% increase to the starting rate. This strategy has strengthened retention and expanded the candidate pool, including the return of experienced operators.

Hiring & Selection Methodology
Transportation Concepts utilizes a structured, seven-step hiring and screening process to ensure all employees meet the City of Seal Beach’s expectations for safety, reliability, and passenger service.

Final Selection & Onboarding
Employment offers are extended only after candidates meet all licensing, credentialing, safety, and customer service criteria. All employees receive and acknowledge the Transportation Concepts Employee Handbook, which outlines expectations, policies, and safety responsibilities. The handbook is regularly updated to ensure compliance with state and federal regulations.

Through this disciplined recruitment and hiring methodology, Transportation Concepts ensures that personnel assigned to the Seal Beach program are qualified, safety-focused, and committed to providing respectful, reliable service to the City’s senior residents.

1. Application & Job
Description: Applicants
complete an online
employment application
and receive a detailed job
description outlining duties,
performance expectations,
and customer service
responsibilities.

2. Application Review:

Applications are reviewed
for employment history,
driving experience, accident
history, and workplace
injury disclosures.

3. Motor Vehicle Record
Review: All candidates
must submit an original,
current DMV Motor Vehicle
Record covering the prior
five years. Applicants who
fail to meet driving
standards are not
advanced.

4. Interview Process:

Interviews are conducted
by trained staff using
standardized questions
designed to evaluate
communication skills,
customer service
orientation, and attitude
toward passenger
assistance.

5. Reference & Prior
Employer Checks:

Candidates provide
authorization to contact
prior employers.

References are verified in
accordance with 49 CFR
Part 40, including drug and
alcohol history, and all
findings are documented.

6. Background
Investigation: All
employees must
successfully pass criminal
background screening, EVerify, and ongoing
eligibility verification.

Minimum standards include
five years of driving
experience, no felony
convictions, acceptable
accident and violation
history, and no DUI/DWI
within the past 15 years.

7. Physical & Drug
Screening: Final candidates
must pass a DOT-compliant
physical examination and
drug screening prior to hire.

Ongoing testing includes
pre-employment, random,
post-accident, and returnto-duty testing in
accordance with FTA and
DOT requirements.

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Scope of Services
Transportation Concepts will continue to approach the Seal Beach shuttle services with customer experience at the forefront. The following sections detail how we will continue partnering with the City of Seal Beach to deliver exceptional customer service while providing transportation services for seniors and individuals with disabilities.

Service Operations & Schedule
Transportation Concepts has continuously operated Seal Beach’s senior shuttle service in accordance with Citydefined routes, schedules, and service hours since 2021. Our operational approach emphasizes consistent weekday service, predictable headways, and reliable performance. As the incumbent operator, TC carefully manages service hours to remain within City budget parameters while maintaining high service levels and responsiveness to community needs.

Technology Focus: BREEZE
To further enhance service delivery and program oversight, Transportation Concepts proposes deploying BREEZE, PCI’s passenger management, reporting, and operations platform. BREEZE modernizes shuttle operations by replacing handwritten passenger logs with a streamlined, tablet-based digital workflow that captures ridership activity, time stamps, ADA indicators, and operational data in real time using the existing Seal Beach fleet’s onboard tablets. This transition improves data accuracy, reduces administrative burden, strengthens compliance with NTD and OCTA reporting requirements, and allows drivers to spend more time focused on passenger care and customer service.

Driver
Workflow
• Tablet-based interface
replaces handwritten
manifests
• One-touch entry for
boardings, rider
category, mobility type,
and wheelchair
securements
• Automatic time stamps
and GPS-based location
capture
• Simplified workflow
allowing drivers to
focus on safe operation
and passenger
assistance
Ridership Capture
and Reporting
• Real-time digital
ridership data
collection
• Automated support for
NTD and OCTA
reporting requirements
• Reduced manual data
entry and reconciliation
• Improved accuracy and
audit readiness
Management and
City Oversight
• Secure web-based
dashboard accessible
to authorized City staff
• Real-time and historical
reporting on ridership,
service reliability, and
stop-level activity
• Visibility into ADA
indicators, peak
demand periods, and
operational exceptions
• Tools to support datadriven route and
schedule adjustments
Optional
Enhancements
• Online trip reservation
requests to supplement
phone-based
scheduling
• Future integration with
City rider registration
systems
• Contactless fare and
payment capability if
implemented in the
future
• Scalable architecture
allowing phased
deployment without
service disruption
BREEZE Platform Features
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BREEZE includes a secure, web-based
dashboard (similar to the one shown to
the right) that consolidates ridership,
operational, and performance data into
a single reporting environment. City
staff and program management gain
real-time and historical visibility into
ridership trends, service reliability,
stop-level activity, ADA-related metrics,
and operational exceptions. These tools
support proactive decision-making,
enable data-informed adjustments to
routes and schedules, and enhance overall transparency. The platform also offers optional enhancements such as online trip reservations, future rider eligibility integration, and contactless payment capability. These features can be implemented at the City’s discretion without disrupting existing operations, while traditional phonebased reservations can continue to ensure accessibility for all riders.

Because Transportation Concepts is the incumbent operator and the Seal Beach fleet is already tablet-equipped, deployment of BREEZE is straightforward and low risk. Implementation includes system configuration, customization to City reporting requirements, driver training, parallel testing, and full rollout upon City approval.

No new hardware investment is required, and ongoing system support and maintenance will be provided by Transportation Concepts and PCI.

Together, Transportation Concepts’ proven operational performance, and the BREEZE platform provide the City of Seal Beach with enhanced functionality, improved oversight, and a scalable technology foundation while preserving the personalized, high-touch service experience riders expect.

Route Management & Community Destinations
TC has direct experience designing, implementing, and refining the shuttle route within Seal Beach. At service startup, we worked collaboratively with the City to establish routes, timepoints, and operational parameters tailored to senior travel needs. Our familiarity with key community destinations, including senior housing, shopping centers, medical offices, and community facilities, allows us to anticipate ridership demand and adjust service efficiently when City-directed route changes occur.

Vehicles & ADA Accessibility
Transportation Concepts provides turnkey senior shuttle service using wheelchair-accessible vehicles that meet all ADA, CHP, and City of Seal Beach standards. We are responsible for vehicle readiness, fueling, cleaning, inspections, and preventive maintenance. Vehicles are maintained in a safe, clean, and professional condition, reinforcing the City’s image and ensuring passenger comfort. All ADA equipment, including lifts and securement systems, is inspected daily and maintained in full compliance before vehicles are placed into service.

Drivers & Customer Service
TC assigns professionally trained, properly licensed drivers with a strong emphasis on customer service, disability awareness, and senior sensitivity. Our operators receive extensive classroom, behind-the-wheel, and routespecific training prior to operating the fixed-route shuttle independently. Drivers are uniformed, courteous, and trained to assist passengers respectfully, reinforcing the stability and trust that Seal Beach riders rely on. This service philosophy has resulted in consistently positive rider feedback and strong community relationships.

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Dispatch, Supervision & On-Time Performance
Transportation Concepts provides dispatch coverage during all service hours and maintains active supervision of the shuttle operations.

Dispatchers coordinate daily pull-outs, monitor service adherence, and communicate real-time updates to drivers. To operate this service effectively, Transportation Concepts will continue to provide Dispatch coverage during all hours of operation with one Dispatcher.

Our Project Manager will provide back up as necessary. This allows coverage during all operating hours of the City of Seal Beach operation.

Maintenance, Safety & Road Call Response
TC’s preventive maintenance program exceeds regulatory requirements and is designed to minimize service interruptions. Our goal is to provide safe, clean, and well-maintained vehicles for our drivers and passengers. Our main objectives in the maintenance department are to:
• Perform quality service inspections meeting both OEM and Client expectations.
• Proactively address proper part replacement through identifying the life expectancy of parts and incorporating replacement schedules as part of the PM process.
• Ensure vehicles are clean and cosmetically appropriate. • Stock a proper level of inventory to reduce vehicle downtime. • Ensure quality parts are being utilized.
• Ensure vehicles are safe and in compliance with state and local regulations.
• Track and keep accurate records.
• Keep road calls to a minimum.

Transportation Concepts’ maintenance program is structured to ensure fleet safety, reliability, and regulatory compliance through five integrated components: daily inspections, preventive maintenance, vehicle repairs, cleaning, and maintenance recordkeeping. This disciplined approach minimizes service disruptions, extends vehicle life, and ensures a consistently safe and professional fleet.

Daily Inspections
All vehicles undergo documented pre-trip and post-trip inspections each service day using a Daily Bus Report.

Any identified defects are immediately reviewed by dispatch and maintenance staff, with vehicles either repaired prior to service or replaced to prevent delays. This process ensures mechanical issues are addressed before impacting service or passenger safety.

Preventative Maintenance
TC conducts preventive maintenance inspections at mileage-based intervals in accordance with OEM, City, CHP, ADA, and contractual requirements. Inspections include:
• Drive on Inspection – Check specific gauges, warning lights, indicators, driver area specific items, switches, windshield etc.

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• Interior Inspection- Inspect floors, seats, windows, emergency window operation, lights, heat, vent, and A/C operation, stanchions, safety equipment, registration, and other required items. • Exterior Inspection- Inspect exterior body condition, tires, windows, lights, bumpers, rims, lift, interlock, and other applicable items.
• Chassis Inspection- Inspect undercarriage, suspension, brakes, and look for leaks and perform various filter and fluid changes per specific PM type.
• Test Drive- Check for proper shift points, engine performance, braking, etc.

Any defects noted during the process will be reviewed and safety items will be repaired before being placed back into service. Preventive maintenance activities are tracked electronically, allowing TC to identify trends, schedule component replacements proactively, and reduce road calls.

Vehicle Repairs
All repairs are completed to industry standards using OEM-approved parts and fully documented through work orders. Wheelchair lifts, ramps, securement systems, and ADA equipment are inspected and serviced regularly and must be fully operational prior to revenue service. Vehicles with safety-related deficiencies are removed from service until corrected. Climate control systems, electrical components, braking systems, and all mechanical elements are maintained year-round to ensure passenger comfort and safety. The following components are inspected:
• Drive compressor belt for proper
tension/wear
• Replace return air filter
• Monitor oil level
• Inspect the control thermometer
• Check all the wiring and connections
• Analyze the system for proper operation
• Inspect Blowers for proper operation
• Inspect evaporator and condenser cores,
clean if needed
• Check site glass for proper refrigerant fill
• Check all lines
In addition, every 24,000 miles, the following will be completed:
• Change filter dryer as specified by manufacturer
• Clean cores
• Torque component mounting bolts
• Inspect the water control valve for proper operation
• Check the condenser and evaporator for proper operation Seats will be maintained in proper operating condition. All tears, cuts, gum, graffiti, and other damage will be repaired in a professional manner. TC will replace seat covers and/or cushion materials that are worn or cannot be professionally repaired, using seat cover materials that are identical in design and color to those materials being replaced.

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Cleaning
Transportation Concepts recognizes that vehicle cleanliness is a visible and critical indicator of service quality and rider confidence. All vehicles used in revenue service receive daily interior cleaning, including sweeping or vacuuming floors, wiping down seats, stanchions, dashboards, and high-touch surfaces, and removing debris, spills, and graffiti as needed. This daily attention ensures a safe, comfortable, and sanitary environment for passengers.

Exterior cleaning is performed on a scheduled basis that exceeds minimum RFP requirements, reflecting the coastal operating environment and the importance of maintaining a professional fleet appearance. TC utilizes dedicated utility staff and a long-standing professional washing vendor to ensure consistent exterior washes, including cleaning of windows, wheels, and vehicle exteriors to remove salt air residue, dirt, and buildup. The Project Manager monitors cleaning schedules and quality standards to confirm that each vehicle is maintained in a clean, well-presented condition that reflects positively on the City and enhances the overall passenger experience.

Transportation Concept's Comprehensive Driver Training Program TC fully recognizes that the unique skills and dedication of our team members are our greatest assets and competitive advantages in the industry. Ensuring that our drivers are expertly trained not only meets our commitment to safety and exceptional service but also solidifies our market leadership. We have a rigorous and ongoing training plan in place for every new and existing member of our team. This plan is tailored to address the specifics of our service areas, vehicle types, and customer requirements, and includes:
• Location-Specific Training: Every TC driver receives training that is uniquely tailored to the routes they will be serving, ensuring an in-depth understanding of all operational aspects. • Vehicle Operation: Given the range of vehicles in our fleet, training incorporates significant differences between fossil fuel and electric vehicles. Our expertise in EV operation is reflected in the curriculum. • Safety and Emergency Preparedness: Our program places special emphasis on safe driving behaviors, defensive operation of the vehicle, and emergency procedures. This focus ensures that our team is always prepared for the unexpected.

After the initial training, the trainer and management will closely monitor the new employee's performance for the first 30 days. Shuttle drivers will receive 6-8 hours of annual training to update skills and learn about policy changes. Our focus on quality training ensures that PCI's drivers are not just operators, but skilled professionals enhancing customer experience.

Comprehensive Training
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Training encompasses new driver training, orientation to the safety policy of the company, and regular, ongoing in-service training for all existing employees. Using the company’s proprietary Driver Training program, which has been developed using the TAPTCO Transit and Paratransit driver training program, along with additional Transit materials from the Transportation Safety Institute (TSI), APTA, and the National Safety Council. The result is a very successful training program.

The key element in our program is training our professional bus operators to demonstrate the skillset for the safety and comfort of their passengers, along with effective technical performance in operating the equipment, safety policy orientation, and regular, ongoing in-service training for all existing employees. Our training program will be overseen by one of our Certified Trainers. They will ensure that all training requirements, including all company policies and procedures, contractual requirements, and those required by regulatory agencies governing transit.

TC Minimum Training Requirements
TC training program exceeds the training standards established by all regulatory agencies. Our drivers are often trained with endorsements exceeding the minimum requirements, which allows more flexibility within our firm’s operations. TC keeps a database of all company drivers together with the expiration of licenses and endorsements, assuring contract and legal compliance.

Vehicle Operator Status Classroom BTW In-Service Total Hours No Transit Experience 48 hours 40 hours 40 hours 128 hours Transit Experienced 32 hours 8-40 hours 32 hours 72-104 hours All commercially licensed drivers working for TC must undergo a road test certification following DOT, FMCSA, and TC guidelines. This evaluation allows supervisors and TC trainers to relay vital information about routes, customer service standards, and company policies, including emergency response and specific detours.

During a ride along, a supervisor, trainer, or manager will join the shuttle to assess the driver’s compliance with company policies and their general job performance, including customer interactions and driving skills.

TC supervision/ management will conduct shuttle shadows by discreetly following the driver to verify that they are adhering to safe vehicle operation standards, traffic laws, and company policies.

TC is committed to excellent customer service for all passengers, including those with disabilities. Mandatory ADA training through our member services department is designed to familiarize team members with all relevant laws and regulations and to train them in the use of all necessary equipment for ADA passenger transport.

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Driver Classroom Training
We begin our classroom training with 8 hours of company orientation, followed by an additional 40 hours for employees without previous transit training. This is an intense technical training program using the TAPTCO Training System. If the new hire driver is already an experienced transit driver, we will reduce the classroom training time down, depending upon the Trainers assessment of the individual, however a minimum of 24 hours is required for all experienced vehicle operators that we hire.

Classroom Driver Training Topics
Introduction to
Professional Driving
Mirror Adjustments &
Reference Points
Special Driving
Conditions Active Shooter DVD
Federal Regulations Fatigue Management Introduction to ADA & Sensitivity
Local Issues / SOP /
Policies and Procedures
Hazards Communication LLLC Defensive Driving /
Critical Points
ADA, Lifts, Ramps &
Securement Employee Handbook
Creating a Drug &
Alcohol-Free Workplace Prevent Harassment Professionalism / Customer Service Reasonable
Accommodations
Blood-borne Pathogens Preventing Driving
Distractions
Conflict/Aggression
Management Title VI
Heat Stress Prevention /
Wellness Following Distance Accident & Emergency Procedures CNG Fuel Tank / Filling
Procedures
Whistleblower Intersections NTI – Warning Signs Lock Out / Tag Out Introduction to the Bus Railroad Crossings IIPP Fire Extinguisher / Emergency Evacuation
Pre-Trip Inspections Pedestrian Awareness Slip, Trips and Falls OSHA Training Air Brake System Preventing Backing
Accidents AVL / Paddles / Manifest TSI Transit Training Safety Best Practices Merging, Lane Changing
& Passing The Mark DVD
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Behind the Wheel Training
Behind-the-Wheel Training also follows the TAPTCO driver training program. Our Behind the Wheel (BTW) driver training covers:
• Introduction to the Bus
/ 10 step process
• Skills /Maneuvering
Standards
• Daily Driving Standards
In-Service Training
In-service training is conducted with one of our certified behind-the-wheel drivers. A new driver without experience will be required to complete 40 hours of operating the bus in service with an experienced evaluator.

For those new hire drivers with previous certifications/experience, we require a minimum of 8 hours of inservice training with an experienced BTW evaluator. In Service training focuses on all elements of operating the bus in “real time” conditions. A qualified BTW Trainer is always onboard while the new employee is operating the bus on the public streets.

Once the new operator progresses to on-the-road training with a qualified driver trainer, meeting the requirements as outlined above. This individual will reinforce the basics of defensive driving and the handling of the specific vehicle they will be operating. Time is also spent as a participant/observer. The following are some of the components of the in-service training program:
• Basic vehicle handling skills, including starting, stopping, turns, and backing • Proper loading and unloading procedures.
• Proper lock-down (equipment) and securing procedures. • Paperwork requirements, APC/ AVL operations, Destination sign operation. • Specific route training.
• Providing passengers with courteous and comfortable transportation. • Proper use of the radios.
• Care and maintenance of the vehicle and equipment, accident procedures, and dress code. • Special driving skills when transporting passengers, in periods of rain and/or unseasonable weather.

Throughout the training program, the qualified operator trainer continually evaluates the performance and personalities of candidates to recognize the individuals who have the best chance to succeed. Not all people are able to deal with the demands of public transit. Our Training program has been extremely useful for screening those individuals not suited for public transit service.

This period may be extended if necessary to meet the individual needs and demonstrate the skills of the new driver. During this span of time, the operator trainer completes a Driver Evaluation Form on the new driver and meets with the new driver at the end of this training phase to discuss the evaluation. Any deficiencies are noted and must be corrected before the driver is authorized to operate without the senior driver on board.

Ongoing Training
All maintenance personnel receive specific fleet training through manufacturers or by our Maintenance Manager or other qualified outside resources involved in the TC maintenance program. This training will include, at a minimum, the following:
• Monthly review of PM (City and other regulatory compliance) • Contract compliance with safety, maintenance, and cleaning. • Minimum of 48 hours of certified training on specific bus components • Parts inventory and vendors
• Service requirements
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Each mechanic receives continual training in all areas of maintenance technology, including a minimum of 12 hours of training annually in each of the following OSHA-required training segments:
• Heat Stress Prevention
• Hazard Communication
• Fire Prevention
• First Aid
• IIPP
• Log Out /Tag Out
• PPE
• Blood Bourne Pathogen
Any maintenance personnel assigned to work on the System buses will have a thorough knowledge of:
• Bus engines, transmissions, electrical, multiplex I/O electrical systems, electronic engine and transmission controls, hydraulic and air systems, engine cooling systems, radiators, passenger heating and cooling (A/C), and related mechanical parts.
• Methods and procedures used in servicing mechanical equipment. • Bus chassis and bodies.
• Tools, precision instruments, equipment, and procedures used in the general repair and maintenance of bus equipment.
• Decimals, fractions, and specifications related to bus mechanics. • Specialized areas such as painting, upholstering, brake relining, air-conditioning, destination signs and wheelchair lifts.

Maintenance personnel shall be able to:
• Inspect bus engines, transmissions, and other related parts. • Diagnose bus engine, transmission, electrical, multiplex I/O electrical, hydraulic, and air system problems and related parts.
• Repair bus engine, transmission, electrical, hydraulic, and air system problems and related parts. • Perform wheelchair/lift/ramp inspections
• Perform annunciator and destination sign inspections
• Inspections on video recording devices
• Document, on City-approved forms, all repairs performed.

Daily pre- and post-trip inspections, scheduled preventive maintenance intervals, and quality assurance reviews ensure fleet reliability. In the event of a vehicle issue, TC deploys a replacement vehicle promptly with a goal of minimizing passenger delay. This disciplined approach has supported consistent CHP inspection success and strong road-call performance.

Safety
Transportation Concepts’ safety program is built on a clear, organization-wide commitment to protecting passengers, employees, and the communities we serve. Safety is not treated as a standalone requirement, but as a guiding principle that informs every aspect of service delivery—from hiring and training to daily operations, maintenance, and supervision. This philosophy aligns directly with the City of Seal Beach’s expectations for safe, reliable, and compliant senior transportation services.

Our safety policy is founded on five core principles:
• Safety is the highest operational priority
• Safety is a shared responsibility across all roles
• Accidents, incidents, and near misses are preventable • Unsafe conditions must be identified and eliminated proactively • Safety is a continuous process, not a checklist
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Target Zero Safety Initiative
Transportation Concepts operates under a companywide safety framework known as Target Zero, which reflects our goal of eliminating preventable accidents, injuries, and near misses. This initiative is led by executive leadership and reinforced at every operational level, ensuring consistent expectations, accountability, and performance monitoring across all locations.

Since the implementation of Target Zero, TC has achieved measurable improvements in safety performance, including:
• Significant reductions in workplace injuries
• Substantial decreases in claims frequency and severity • Meaningful cost reductions associated with incidents
These outcomes are driven by leadership engagement, disciplined execution of risk-reduction strategies, and structured communication that reinforces safe behaviors and early hazard identification.

Local Safety Implementation & Training
At the operating level, Transportation Concepts maintains a structured safety wellness program designed to support Seal Beach’s service requirements and rider population. Key elements include:
• Mandatory driver safety meetings are conducted monthly • Regular ride checks and on-street observations by management staff • Ongoing ADA, passenger assistance, and defensive driving training • Quarterly facility and fleet safety inspections
• Immediate communication and review of any incident or near miss, including corrective action and retraining when appropriate
Safety messaging is continuously reinforced through dispatch communications, driver materials, payroll notices, and staff briefings to ensure consistent awareness and engagement.

TC maintains a safety incentive program designed to reinforce safe behaviors and recognize exemplary safety performance. By aligning individual accountability with positive reinforcement, the program encourages employees to consistently follow established safety procedures and make sound operational decisions. This approach supports a strong safety culture focused on accident prevention, injury reduction, and regulatory compliance. A summary of the safety incentive program is provided in the table below.

Achievement Criteria Reward
Employee of the Quarter
Awarded to one driver at the location.

This achievement is based on three months of
performance.

If all other criteria are met, the manager must
select the winner based on who most exemplifies
TC’s safety philosophy for the period.

No accidents/incidents,
Perfect attendance
In proper uniform
No injuries
No valid complaints
No conduct violations
Select promotional items to be
presented by the Manager at
the monthly safety meeting.
$50 gift card
One Year Safe Driving Award
Awarded to each driver who meets the criteria.

This achievement is based on one year of
performance.

No Preventable accidents/injuries $100 gift card
One year Safety pin
Five Year Safe Driving Award
Awarded to each driver who meets the criteria
over a 5-year period No Preventable accidents/injuries
$500 gift card
Five-year Safety pin
Safety Jacket
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Monitoring, Oversight & Compliance
Transportation Concepts employs a comprehensive monitoring system to ensure ongoing compliance with City, CHP, ADA, and regulatory standards. Driver motor vehicle records are reviewed regularly through State monitoring programs, while operational performance is evaluated through ride checks, documentation reviews, and supervisory observations.

All accidents, incidents, and near misses are formally investigated with a focus on root cause analysis, retraining, and system-wide communication to prevent recurrence. TC applies the same preventive standard to near misses as it does to reportable incidents, recognizing that early intervention is critical to maintaining a strong safety culture.

Continuous Improvement & Accountability
The effectiveness of Transportation Concepts’ safety program is the result of an integrated approach that combines careful employee screening, comprehensive training, proactive supervision, and consistent performance monitoring. This structure ensures that safety expectations are clearly understood, regularly reinforced, and continuously improved.

Through this disciplined and transparent approach, Transportation Concepts delivers senior shuttle services that meet the City of Seal Beach’s safety objectives while providing riders with confidence, comfort, and peace of mind.

Reporting, Documentation & Compliance
Transportation Concepts already performs all data collection, reporting, and documentation required for fixedroute shuttle service. Operators complete daily trip sheets, which are reviewed by dispatch and entered into monthly operating reports submitted to the City. TC supports OCTA and NTD reporting requirements through accurate tracking of vehicle hours, miles, ridership, and service performance, with built-in quality control checks to ensure audit-ready documentation. These reports include:
• Daily Dispatch Log
 Records ALL activities that pertain to the day-to-day activities in dispatch.  Tracks ALL activities and incidents for the purpose of follow up and checks and balances.  Utilizes “PROBLEM and ACTION CODES. “
- A list containing the most reported problems with the ability to add others. - Includes a list of action codes to explain how you handled the problem. • Daily Service Report
 Recaps the amount of service time lost on a particular route and block and the reason for it.  Shows if and what supervisors had to drive.
 Time loss is measured in hours and minutes format.

Vehicle Operators will record their daily operations on a daily Driver Trip Sheet, which will be turned into the Dispatcher at the end of their shift. The Dispatcher will perform a review of the Trip Sheet to ensure that all the primary information is recorded. Subsequently, the information from the Trip Sheets will be entered into an Excel spreadsheet by the staff. All the information from the Trip Sheets will be entered into the spreadsheet within three days of service and will be available for City review within five days of service.

At the end of each month, TC will also prepare a Monthly Operating Report that will include information on all the Operating Data as required or desired by the City of Seal Beach. This report will be submitted to the City on or before the 15th of the month.

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As a contracted operator of public transit services, TC reports operating statistics to clients and agencies who directly report to NTD. The following is a sample of the procedures and reporting areas that are typically reported by TC, easily viewed and monitored via the Breeze platform to maximize efficiency and operational flow. With each
specific operation, the reporting parameters and data may be different.
• NTD Operating Statistics
 Ridership by the number of Unlinked Passenger
Trips
 Total Vehicle Miles
 Vehicle Revenue and Non-Revenue Miles
 Total Vehicle Hours
 Revenue and Non-Revenue Hours
 Type of Vehicle and Service Mode
 Number of Vehicle Trips
 Incidents and Accidents
 ADA Stats; Mobility Aids, Attendants, Lift
Boarding
 Passenger Complaints
Transportation Concepts will submit reports on a weekly and monthly basis, including a summary of significant
achievements and challenges, as well as recommended
solutions or action plans to enhance situational issues based upon agency needs. Reports will include hours and miles, accidents/incidents, complaints and commendations, vehicle maintenance, repair, and PMI tracker, drug, and alcohol testing (quarterly), and dispatch logs (if requested).

All statistical information as required by the City and the OCTA will be incorporated into a weekly or monthly
summary.

A sampling of our reports are pictured here.

Understanding/Approach
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References
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References
References
References
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Transportation Concepts takes pride in delivering a high-touch, community-focused level of service that aligns closely with the City of Seal Beach’s expectations for its Senior Shuttle Program. Our “boutique” service approach emphasizes integrity, responsiveness, and strong partnerships with City staff, ensuring a consistently positive experience for riders and stakeholders alike. The references included in this proposal reflect our proven performance operating municipal shuttle services similar in scope and complexity to Seal Beach’s program.

Transportation Concepts would be pleased to provide additional reference letters from current public-sector clients upon the City’s request.

Beach City Transit, City of Redondo Beach
Contact Name Tyron Gunn, Transit Manager
Phone | Email (310) 697-3358 | [email protected]
Length of Contract 14+ years
Annual Revenue $3.6 Million
# of Employees 45
Services Provided
Fixed route and curb to curb paratransit transportation services. Approximately a 10-mile service area includes Redondo Beach, Hermosa Beach, Manhattan Beach and El Segundo.

The vehicle fleet consists of 20 CNG powered buses, six of which are assigned to paratransit. Responsible for dispatch, operation, supervision and vehicle maintenance on fleet of City provided buses.
“Transportation Concepts’ management staff [continue] to be adaptable, responsive and proactive in resolving service issues, producing professional and technical assistance, and in addressing the needs and expectations of City staff. Vehicles are well-maintained within the appropriate schedules, and the annual CHP inspections are consistently positive.” – Joyce Rooney, City of Redondo Beach City of La Habra
Contact Name Kim Albarian, Deputy Director
Phone | Email (562) 448-4022 | [email protected]
Length of Contract 14+ years
Annual Revenue $750k
# of Employees 1.5
Services Provided
Provides seniors transportation throughout the area, a curb-to-curb paratransit transportation services. The vehicle fleet consists of 2+gas buses. Responsible for dispatch, operation, supervision, and vehicle maintenance on fleet of City-provided buses.

See next page for letter of recommendation from La Habra.

References
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References
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Lake County Transit Authority
Contact Name Lisa Davey-Bates
Phone | Email 707.272.5851 | [email protected]
Length of Contract 5+ years
Annual Revenue $3,163,000
# of Employees 35
Services Provided
TC supports the Lake Transit Authority by operating fixed-route and dial-a-ride services that connect Lake County with neighboring Mendocino and Napa Counties. In 2019, TC expanded this commitment to regional mobility with the Medi Links program, specifically designed to address the gaps identified in Lake County’s 2011 Non-Emergency Medical Transportation Plan. Medi Links now provides residents, including seniors and disabled riders in Sonoma County, with affordable, reliable, and ADA-compliant door-to-door transportation to critical medical services throughout the region.

Suisun City / Solano Transportation Authority
Contact Name Brandon Thomson, Transit Mobility Coordinator Phone | Email 707.399.3234 | [email protected]
Length of Contract 3+ years
Annual Revenue $550k
# of Employees 7
Services Provided
TC supports the Fixed-Route and Micro-transit transportation services Vehicle fleet consists of nine buses, 1 of which is assigned to micro-transit. Responsible for dispatch, operation, supervision, and provision of vehicle maintenance on fleet of agency buses.

Cost Proposal
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Cost Proposal
Cost Proposal
Cost Proposal
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Seal Beach Senior Shuttle Program
Cost Proposal - Annual Operating Budget
Transportation Concepts
Year 1 Year 2 Year 3 Year 4/5
Revenue
Pricing
based on
CPI for
the Los
Angeles -
Long
BeachAnaheim
Index for
March of
the
current
year.

Billing Revenues- 1,500 Annual Hours $233,473 $241,068 $249,060 Total Net Revenue $233,473 $241,068 $249,060
Cost of Sales
Driver Wages (Union Rate) $75,400 $78,039 $80,770
Other Driver Benefits $5,768 $5,970 $6,179
Driver Workers Compensation $8,294 $8,584 $8,885
DMV License $50 $52 $55
Vehicle Depreciation $30,000 $30,000 $30,000
Shuttle Insurance $17,478 $19,226 $21,148
License and Registration $766 $750 $750
Physical Damage $1,500 $1,500 $1,500
Maintenance Expense - Parts $6,549 $6,765 $6,968
Maintenance Expense - Operating Supplies $600 $600 $600 Maintenance Expense - Outside Repairs $3,000 $3,150 $3,308 Outside Bus Wash $2,400 $2,472 $2,546
Tires $1,800 $1,890 $1,985
Fuel $18,640 $19,199 $19,775
Breeze Technology $4,000 $4,000 $4,000
Safety Program $150 $150 $150
Phone Communications/Breeze $5,400 $5,400 $5,400
Dues & Sub-Business License $224 $247 $272
Office Supplies $100 $100 $100
Licenses $244 $251 $259
General Liability Insurance $11,898 $12,245 $12,602
Oil, Greece, Fluids $300 $300 $300
Total Expenses $194,561 $200,890 $207,550
Corporate Overhead and Profit $38,912 $40,178 $41,510
NOTES:

Monthly Revenue Hours 125 125 125 125
Annual Revenue Hours 1,500 1500 1500 1,500
Annual Fixed Monthly Cost $111,022 $114,399 $118,045
Fixed Monthly Rate $9,252 $9,533 $9,837
Total Hourly Cost $122,451 $126,669 $131,015
Fixed Vehicle Revenue Hourly Rate $82 $84 $87
Total Annual Costs $233,473 $241,068 $249,060
Exceptions, Business Entity, DIR Registration/Contractor’s License, and Contract Signatories 949.753.7525 | transportation-concepts.com | 34
Exceptions, Business Entity, DIR Registration/Contractor’s License, and Contract Signatories
Exceptions, Business Entity,
DIR Registration/Contractor’s
License, and Contract
Signatories
Exceptions, Business Entity, DIR Registration/Contractor’s License, and Contract Signatories 949.753.7525 | transportation-concepts.com | 35
Exceptions
Transportation Concepts does not take any exceptions to the RFP or attached sample contract. We look forward to continuing our partnership with Seal Beach.

Business Entity
Transportation Concepts is a dba of Parking Concepts Inc., a California corporation. Our corporation number is C740412.

DIR Registration/Contractor’s License
Parking Concepts Inc.’s DIR number is 1000017454
Contract Signatories
Pursuant to California Corporation Code Section 313 the two individuals that the company has authorized to bind the organization are as follows:
• Gill Barnett, CEO and Founder
• David Mueller, President

EXHIBIT C

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR

LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Contractor acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes.

Therefore, as to those Services that are “public works”, Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Contractor shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Contractor shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Contractor and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Contractor or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Contractor shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Contractor’s Services are subject to compliance monitoring and enforcement by DIR. Contractor shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement.

6. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Contractor shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.

7. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

8. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. Contractor shall not perform work with any subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. Contractor and subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If Contractor or any subcontractor becomes debarred or suspended during the duration of the project, Contractor shall immediately notify City.

10. Contractor acknowledges that eight hours labor constitutes a legal day’s work.

Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Contractor in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Contractor shall indemnify, hold harmless and defend (at Contractor’s expense with counsel reasonably acceptable to City) City, its elected and appointed officials, officers, employees, agents, servants, and those City agents serving as independent contractors in the role of City officials, and volunteers and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Contractor, its subcontractors, and each of their officials, officers, employees, agents and servants) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Contractor under this Section shall survive the termination of the Agreement.

Agenda Item I

AGENDA STAFF REPORT
DATE: May 11, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Conduct Public Hearing for 2025 Urban Water Management Plan Water Shortage Contingency Plan
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council:

1. Open and conduct a public hearing to receive input regarding the 2025 Urban Water Management Plan and Water Shortage Contingency Plan; and,

2. Adopt Resolution 7772 approving the 2025 Urban Water Management Plan; and,

3. Adopt Resolution 7773 approving the 2025 Water Shortage Contingency Plan.

BACKGROUND AND ANALYSIS:

Pursuant to California Water Code Sections 10610 through 10656, known as the Urban Water Management Planning Act (UWMP Act), every urban water supplier that provides water for municipal purposes to more than 3,000 service connections or supplies more than 3,000 acre-feet of water annually is required to prepare and adopt an Urban Water Management Plan (UWMP) and submit it to the California Department of Water Resources (DWR) every five (5) years. The UWMP is a comprehensive long-range planning document intended to evaluate water supply reliability and ensure adequate water resources are available to meet existing and projected demands under a range of hydrologic conditions, including normal, single dry-year, and multiple dry-year scenarios.

The City, as a retail urban water supplier, has prepared the 2025 UWMP in compliance with the UWMP Act and applicable provisions of the California Water Code. The 2025 UWMP updates and builds upon the City’s 2020 UWMP and extends the planning horizon through the Year 2050. The UWMP serves as a key