Agenda packet — Seal Beach City Council, July 27, 2026 (part 1 of 8)

A G E N D A

MEETING OF THE CITY COUNCIL
Monday, July 27, 2026 ~ 7:00 PM
City Council Chambers
211 Eighth Street
Seal Beach, California

LISA LANDAU
MAYOR
Third District

BEN WONG
MAYOR PRO TEM
Second District

JOE KALMICK
COUNCIL MEMBER
First District

PATTY SENECAL
COUNCIL MEMBER
Fourth District

NATHAN STEELE
COUNCIL MEMBER
Fifth District
This Agenda contains a brief general description of each item to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available on the City’s website at www.sealbeachca.gov. The City Council meetings are presented in a hybrid format, both in-person at City Hall and virtually via Microsoft Teams at the following link https://teams.microsoft.com/meet/296958473476160? p=KXZXp8fqj7Ep3tCZWp.

City Council meetings are broadcast live on Seal Beach TV-3 and on the City's website (www.sealbeachca.gov). Check SBTV-3 schedule for the rebroadcast of meetings. The meetings are also available on demand on the City’s website (starting 2012).

In compliance with the Americans with Disabilities Act of 1990, if you require disability related modifications or accommodations, including auxiliary aids or services to attend or participate in the City Council meeting, please call the City Clerk's office at (562) 431-2527 at least 48 hours prior to the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

COUNCIL ROLL CALL

PRESENTATIONS / RECOGNITIONS
• San Gabriel River Trash Mitigation Update and Recognition of Assembly Member Dixon This item will be rescheduled at a later date. • Parking (Study Session) – This item will be rescheduled at a later date.

ORAL COMMUNICATIONS
At this time members of the public may address the Council regarding any items within the subject matter jurisdiction of the City Council. Pursuant to the Brown Act, the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Matters not on the agenda may, at the Council's discretion, be referred to the City Manager and placed on a future agenda.

Those members of the public wishing to speak are asked to come forward to the microphone and state their name for the record. All speakers will be limited to a period of five (5) minutes. Speakers must address their comments only to the Mayor and entire City Council, and not to any individual, member of the staff or audience. Any documents for review should be presented to the City Clerk for distribution. Speaker cards will be available at the Clerk’s desk for those wishing to sign up to address the Council, although the submission of a speaker card is not required in order to address the Council.

Emailed Comment from Karen Nolta

APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS

ORDINANCES
By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda.

CITY ATTORNEY REPORT Nicholas Ghirelli, City Attorney
CITY MANAGER REPORT Patrick Gallegos, City Manager

COUNCIL COMMENTS
General Council Member comments and reporting pursuant to AB 1234.

COUNCIL ITEMS – None

CONSENT CALENDAR
Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members.

A. Approval of the City Council Minutes - That the City Council approve the minutes of the Closed Session and Regular City Council meetings held on June 22, 2026.

B. Demand on City Treasury (Fiscal Year 2026) - Ratification.

C. Monthly Investment Report (June 30, 2026) - Receive and file.

D. Second Reading and Adoption of Ordinance 1728 Renewing the Military Equipment Use Policy - That the City Council conduct a second reading, by title only, and adopt Ordinance 1728 titled, “An Ordinance of the Seal Beach City Council Renewing its Military Equipment Use Ordinance and Approving the Seal Beach Police Department’s Updated Military Equipment Use Policy in Accordance with Government Code Section 7071.”
E. Ratifying the Declaration of an Emergency and Dispensing with Public Bidding for the 14th Street at Seal Way Waterline Repair (CIP EM2601); Approving a Purchase Order with Valverde Construction, Inc.; Accepting the Work and Filing a Notice of Completion; and Approving Budget Amendment BA #27-01-01 - That the City Council adopt Resolution 7802: 1.

Declaring that the 14th Street at Seal Way Waterline Repair (CIP EM2601) was necessary for the immediate preservation of life, health, and property of the City, and therefore, ratifying the emergency declaration of the Director of Public Works; and, 2. Authorizing the City Manager to execute a purchase order with Valverde Construction, Inc. for the emergency 14th Street at Seal Way Waterline Repair (CIP EM2601), in the amount of $100,742.54, and dispensing with formal bidding; and, 3. Accepting the emergency work to the City’s public water system by Valverde Construction, Inc. in the amount of $100,742.54; and, 4. Directing the City Clerk to file a “Notice of Completion” with the Orange County Clerk-Recorder within 15 days of the date of approval of the resolution; and, 5. Approving Budget Amendment BA #27-01-01 in the amount of $100,742.54.

F. Amendment 1 to the Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts - That the City Council adopt Resolution 7803: 1. Approving Amendment 1 to the Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts, to increase the not-to-exceed amount of $140,000 for the final one-year extension to $155,000; and, 2. Authorizing the City Manager to execute Amendment 1 on behalf of the City.

G. Approving and Authorizing Amendment 2 to the Professional Services Agreement with HF&H Consultants, LLC for Services Related to the Implementation of Senate Bill 1383 (Organic Waste) and Contracting Assistance with the City’s Waste Hauler - That the City Council adopt Resolution 7804: 1. Approving Amendment 2 to the Professional Services Agreement with HF&H Consultants, LLC for additional services related to Senate Bill 1383 (Organic Waste) and Contracting Assistance with the City’s Waste Hauler, extending the term of the Agreement to December 31, 2027, and increasing compensation for such services by $50,000 for a revised total contract not-to-exceed amount of $190,000; and, 2. Authorizing and directing the City Manager to execute Amendment 2 to the Professional Services Agreement with HF&H Consultants, LLC on behalf of the City.

ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARING – None
UNFINISHED / CONTINUED BUSINESS – None

NEW BUSINESS
H. Council Direction on Terms of Potential Franchise Agreement with the Los Angeles Department of Water and Power and City of Long Beach for the Haynes Generating Station Recycled Water Pipeline Project (Discussion Only; No Action Will Be Taken on Any Franchise or Permit for the Project) - That the City Council provide direction to staff on the terms of a potential franchise agreement with the Los Angeles Department of Water and Power (“LADWP”) for the placement of a recycled water pipeline and sewer force main within the City of Seal Beach’s right-of-way (ROW) along College Park Drive.

I. Indirect Cost Allocation Plan - That the City Council: 1. Receive and file the Fiscal Year 2026-2027 Indirect Cost Allocation Plan prepared by ClearSource Financial Consulting; 2. Direct staff to utilize the Indirect Cost Allocation Plan, where appropriate, in future budget development, grant administration, fee studies, project accounting, cost recovery analyses, and other financial management activities; and 3. Direct staff to periodically update the Indirect Cost Allocation Plan to ensure it continues to reflect the City's organizational structure and operational practices.

ADJOURNMENT
Adjourn the City Council to meet in closed session.

CITY COUNCIL NORMS:

Adopted on June 12, 2023
• Maintain a citywide perspective, while being mindful of our districts. • Move from I to we, and from campaigning to governing. • Work together as a body, modeling teamwork and civility for our community. • Assume good intent.
• Disagree agreeably and professionally.
• Utilize long range plans to provide big picture context that is realistic and achievable. • Stay focused on the topic at hand. Ensure each member of Council has an opportunity to speak.
• Demonstrate respect, consideration, and courtesy to all. • Share information and avoid surprises.
• Keep confidential things confidential.
• Respect the Council/Manager form of government and the roles of each party. • Communicate concerns about staff to the City Manager; do not criticize staff in public.

CIVILITY PRINCIPLES:

Treat everyone courteously;
Listen to others respectfully;
Exercise self-control;
Give open-minded consideration to all viewpoints;
Focus on the issues and avoid personalizing debate; and, Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions.

@CITYOFSEALBEACH @CITYOFSEALBEACHCA @SEALBEACHCITYCA @SEALBEACHRECREATION&COMMUNITYSERVICES @SEALBEACH_LIFEGUARD @SEALBEACHPOLICEDEPARTMENT @SEALBEACHPOLICE @SEALBEACHPUBLICWORKS
@K9YOSA
@K9.SAURUS
1 Brandon DeCriscio
From: Karen Nolta <[email protected]>
Sent: Monday, July 27, 2026 1:50 PM
To: City Clerk
Cc: Gloria Harper; Brandon DeCriscio
Subject: Public Comment for City Council Meeting 7/27/26 Follow Up Flag: Follow up
Flag Status: Flagged
Dear Seal Beach City Council Members:

My apologies as I am unable to attend tonight’s meeting to share these thoughts in person during public comment. My comments and suggestions below relate to the Staff Report regarding the upcoming Franchise Agreement for the Haynes Pipeline Project and its potential impacts on the College Park West(CPW) neighborhood and the surrounding community.

I am not opposed to the Haynes Project coming through CPW. However, I do not believe the project should move forward without the City of Seal Beach first addressing the issues that will directly affect the CPW neighborhood, the City of Seal Beach, and the larger community.

I was encouraged to see that many of the concerns raised by our neighborhood are included in the Staff Report.

I would like to offer comments on proposed Franchise Terms 1, 3 and 5, as well as suggest additional terms I believe warrant further study and consideration.

1. Bridge Infrastructure
The most significant concern of our neighborhood is the condition of the existing bridge, which serves as the sole entrance and exit for CPW. As you are also aware, the bridge has been identified as structurally deficient and rated as having a Poor substructure.“ It does not seem reasonable to increase demands on infrastructure that has already been determined to require significant attention. For public safety, emergency access and lone term infrastructure integrity, the bridge should be repaired before the Haynes Project places substantial and additional demands on it.

3. Traffic Management and Emergency Response
Should the project proceed along College Park Drive through both Seal Beach and Long Beach, a comprehensive, stateof-the-art traffic management and emergency-response plan should be developed in close coordination with the City of Seal Beach, the City of Long Beach, law enforcement, fire and emergency services, Caltrans, and other appropriate agencies. This plan should address not only routine construction traffic but also emergency evacuation procedures and reliable access for first responders. At a minimum, it should encompass the entire College Park Drive corridor in both cities, as well as incorporate Studebaker Road interchange with CA-22.

5. CPW Preserve and Neighborhood Improvements
The Haynes Project presents a unique opportunity to make meaningful improvements not only to the Preserve but also the entire CPW neighborhood and its infrastructure. Investing in these improvements would benefit residents while reducing future maintenance costs for the City.

In November 2025, several residents involved with the CPW Preserve, Council Member Ben Wong, and I met with Ian Guthrie, LADWP Haynes Plant Manager. During that meeting, We discussed numerous improvements to the Preserve area, but encompassed the entire neighborhood and park, including but not limited to repaving the streets in CPW and new park playground equipment.

Mr. Guthrie indicated he didn’t think any of our proposed improvements would be a problem for LADWP.

Additional Franchise Conditions for Consideration:

I respectfully ask that the Council ask staff to evaluate and consider the following:
--The status, age, ownership, function, inspection history and maintenance records of the two existing pipelines attached to the bridge, including the condition of their support systems and attachments. 2 --The environmental and public safety considerations associated with placing a sewer force main line across the San Gabriel River, which flows into the Pacific Ocean and provides habitat for the protected green sea turtles. --Meaningful infrastructure, landscaping, and aesthetic improvements throughout CPW and along the College Park Drive Corridor.
--A requirement that LADWP bear the full cost of repairing or replacing any public infrastructure, landscaping, streets, sidewalks, utilities, or other facilities damaged or removed as a result of project construction, ensuring that neither the City nor residents are left responsible for those costs. CPW has previously experienced situations in which outside agencies accessed projects via College Park Drive but did not fully restore the areas affected.

The Haynes Project should proceed in CPW only with responsible planning that protects the safety of CPW residents and the surrounding community while also providing meaningful improvements that leave our neighborhood in better condition than it is today. As the Staff Report recognizes the need to protect the City’s interests, I respectfully request that the City Council ask Staff to expand those conditions to include the improvements outlined above.

Thank you for your time, your consideration and your service to our community.

Sincerely,
Karen Nolta
College Park West Resident (55 years)
Planning Commissioner
Seal Beach, California
Agenda Item A

AGENDA STAFF REPORT
DATE: July 27, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Gloria D. Harper, City Clerk
SUBJECT: Approval of the City Council Minutes
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council approve the minutes of the Closed Session and Regular City Council meetings held on June 22, 2026.

BACKGROUND AND ANALYSIS:

This section does not apply.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

No legal analysis is required for this item.

FINANCIAL IMPACT:

There is no financial impact for this item.

RECOMMENDATION:

That the City Council approve the minutes of the Closed Session and Regular City Council meetings held on June 22, 2026.

Page 2 ends

SUBMITTED BY: NOTED AND APPROVED:

Gloria D. Harper Patrick Gallegos
Gloria D. Harper, City Clerk Patrick Gallegos, City Manager Prepared by: Brandon DeCriscio, Deputy City Clerk
ATTACHMENTS:

A. Minutes - Closed Session, June 22, 2026
B. Minutes - Regular Session, June 22, 2026
Seal Beach, California
June 22, 2026
The City Council met in Closed Session at 5:37 p.m. in the City Hall Conference Room.

ROLL CALL

Present: Mayor Landau
Council Members: Kalmick, Wong, Senecal, Steele

Absent: None
City Staff: Nicholas R. Ghirelli, City Attorney
Patrick Gallegos, City Manager
Michael Peterman, Human Resources Manager
Barbara Arenado, Director of Finance
Shaun Temple, Director of Community Development
Gloria D. Harper, City Clerk

ORAL COMMUNICATIONS
Mayor Landau opened oral communications. Speakers: Scott Levitt, and Rosie Ritchie.

Mayor Landau closed oral communications.

CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Nicholas Ghirelli, City Attorney Unrepresented Employee: City Manager Patrick Gallegos
B. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) Beach House at the River, LLC v. City of Seal Beach
Orange County Superior Court Case No. 30-2023-01314997-CU-MC-CJC C. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) – One potential (1) case involving a threat of litigation regarding a proposed development at 4665 Lampson Avenue, Los Alamitos, CA.

A record of the threats of litigation is available for inspection in the City Clerk’s office.

D. CONFERENCE WITH LABOR NEGOTIATOR Government Code §54957.6 City Negotiator(s): City Manager Patrick Gallegos
Employee Organization(s):

Mid-Management and Confidential Employees Association
Seal Beach Supervisors and Professionals Association
Marine Safety Management Association
RECESSED THE CLOSED SESSION MEETING – 6:55 p.m.

RECONVENED THE CLOSED SESSION MEETING – 10:00 p.m.

ROLL CALL

Present: Mayor Landau
Council Members: Kalmick, Wong, Senecal, Steele

Absent: None
City Staff: Nicholas R. Ghirelli, City Attorney
Patrick Gallegos, City Manager
A. CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Nicholas Ghirelli, City Attorney Unrepresented Employee: City Manager Patrick Gallegos

ADJOURNMENT
Mayor Landau adjourned the Closed Session meeting at 12:00 a.m.

Gloria D. Harper, City Clerk
City of Seal Beach
Approved:

Lisa Landau, Mayor
Attested:

Gloria D. Harper, City Clerk
Seal Beach, California
June 22, 2026
The City Council met in Regular Session at 7:02 p.m. in the City Council Chambers.

Mayor Landau called upon Mayor for a Day recipient Bay Ansell to lead the Pledge of Allegiance.

ROLL CALL

Present: Mayor Landau
Council Members: Kalmick, Wong, Senecal, Steele

Absent: None
City Staff: Nicholas R. Ghirelli, City Attorney
Patrick Gallegos, City Manager
Michael Henderson, Police Chief
Barbara Arenado, Director of Finance
Iris Lee, Director of Public Works
Gloria D. Harper, City Clerk
Joe Bailey, Marine Safety Chief
Craig Covey, Orange County Fire Authority Division 1 Chief Nick Nicholas, Police Captain
Mike Ezroj, Police Captain
Tim Kelsey, Recreation Manager
Michael Peterman, Human Resources Manager
Kathryne Cho, Deputy Director of Public Works/City Engineer David Spitz, Associate Engineer
Sara Holm, Executive Assistant
Brandon DeCriscio, Deputy City Clerk

PRESENTATIONS / RECOGNITIONS
• Mayor for a Day Recognition – Bay Ansell
• Drowning Prevention Update

ORAL COMMUNICATIONS
Mayor Landau opened oral communications. Speakers: Sharon Hamel, James Jensen, Charlie Kluger, Roger Noor, Chad Berlinghieri, and Ken Seiff addressed the City Council.

Mayor Landau closed oral communications.

Nine (9) Supplemental Communications were received after posting the agenda; they were distributed to the City Council and made available to the public.

APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND

ORDINANCES
Council Member Steele moved, second by Mayor Pro Tem Wong, to approve the agenda.

AYES: Kalmick, Senecal, Steele, Wong, Landau
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

CITY ATTORNEY REPORT
City Attorney Ghirelli reported that the City Council met in Closed Session regarding the four (4) items on the posted agenda. All five (5) Council Members were present, and no reportable action was taken.

He noted that the Council would reconvene into Closed Session at the conclusion of the Regular Session.

CITY MANAGER REPORT
City Manager Gallegos announced that City Council meetings can now be viewed in high definition.

Additionally, City Manager Gallegos reported his attendance at the League of California Cities meeting. He congratulated the Chamber of Commerce on another successful Be More Healthy Expo.

Thirdly, City Manager Gallegos noted that city staff guided the Autism Partnership on a tour of City Hall and that he attended the Orange County Recycling Coordinators meeting.

He also announced that the July 13, 2026, City Council meeting is cancelled.

Finally, City Manager Gallegos called upon City Clerk Harper to provide an update on Senate Bill 827 and Marine Safety Chief Bailey to provide an update on the McGaugh Swimming Pool.

COUNCIL COMMENTS
Council Member Steele reported his attendance at the Orange County Board of Supervisors meeting, the Orange County Forum, the League of California Cities - Orange County Division Quarterly meeting, the Older Adult Advisory Commission, and the Municipal Water District of Orange County (MWDOC) Annual Banquet.

Additionally, Council Member Steele reported that Orange County Mosquito and Vector control found a mosquito infected with West Nile Virus in Leisure World. He advised residents to apply mosquito repellent, wear long sleeves, and check for standing water.

Council Member Kalmick reported his attendance at the Orange County Board of Supervisors meeting, the Relatively Space facility tour, the League of California Cities – Orange County Division Quarterly meeting, the Lower Los Angeles and San Gabriel Rivers and Mountains Conservancy meeting, the Citizen-Council Business First Advisory Ad Hoc Committee meeting, and the Watershed Conservation Authority meeting.

Council Member Senecal noted that she spoke with several residents regarding installing a soundwall in College Park East and freeway noise. She warned residents about coyote activity in the area and encouraged them to remain vigilant.

Additionally, Council Member Senecal reported her attendance at Citizen-Council Olympics Advisory Ad Hoc Committee, and the College Park West Movie in the Park. She noted that she visited the Seal Beach Tennis and Pickleball Center to observe - the work being done on the tennis and pickleball courts.

Lastly, Council Member Senecal announced several upcoming events, including the College Park East Movie in the Park on August 8, 2026, at Heather Park, the Seal Beach Summer Concert Series, on Wednesday Nights at Eisenhower Park at 6:00 p.m., and the College Park East Neighborhood Association 4th of July event. She noted that the CitizenCouncil Stormwater Advisory Ad Hoc Committee will be meeting in the coming months, with a date to be determined.

Mayor Pro Tem Wong reported his attendance at the Orange County Board of Supervisors meeting, the Relativity Space facility tour, the College Park West Summer Kickoff, the Citizen-Council Olympics Advisory Ad Hoc Committee, and the CitizenCouncil Business First Advisory Ad Hoc Committee meetings.

Mayor Landau announced her attendance at the Mayor for the Day event, the Be More Healthy Expo, the Relativity Space facility tour, the Orange County Fire Authority (OCFA) Academy 63 Graduation Ceremony, and the Seal Beach Lions Club Installation.

COUNCIL ITEMS
A. Senate Bill 707 Brown Act Implementation: Consideration of (1) a Legislative Body Reasonable Accommodation Policy for Remote Participation at Meetings; (2) a Reasonable Accommodation Policy for Public Participation at Brown Act Meetings; and (3) an Internet Service and Telephonic Service Disruption Policy for All City Council, Commission, Committee, and Board Meetings - That the City Council adopt Resolution 7791 to adopt the following policies to implement provisions of the Brown Act, as recently amended by Senate Bill 707 (SB 707): 1) a Legislative Body Reasonable Accommodation Policy for Remote Participation at Meetings; and, 2) a Reasonable Accommodation Policy for Public Participation at Brown Act Meetings; and, 3) an Internet Service and Telephonic Service Disruption Policy for City Council, Commission, Committee, and Board Meetings.

Mayor Landau called upon Deputy City Clerk DeCriscio to provide an overview of the staff report.

Mayor Landau moved, second by Council Member Senecal to adopt Resolution 7791 to adopt the following policies to implement provisions of the Brown Act, as recently amended by Senate Bill 707 (SB 707): 1) a Legislative Body Reasonable Accommodation Policy for Remote Participation at Meetings; and, 2) a Reasonable Accommodation Policy for Public Participation at Brown Act Meetings; and, 3) an Internet Service and Telephonic Service Disruption Policy for City Council, Commission, Committee, and Board Meetings.

AYES: Kalmick, Senecal, Steele, Wong, Landau
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

CONSENT CALENDAR
Council Member Kalmick moved, second by Mayor Pro Tem Wong, to approve the recommended actions on the consent calendar.

B. Approval of the City Council Minutes - That the City Council approve the minutes of the Closed Session and Regular City Council meetings held on June 8, 2026.

C. Demand on City Treasury (Fiscal Year 2026) - Ratification.

D. Monthly Investment Report (April 30, 2026 and May 31, 2026) - Receive and file.

E. Second Reading and Adoption of Ordinance 1726 Regarding City Parking Regulations - That the City Council conduct a second reading, by title only, and adopt Ordinance 1726 titled, “An Ordinance of the City of Seal Beach Amending Certain Sections of Chapter 8.15 (Stopping, Standing and Parking) of the Seal Beach Municipal Code to Modernize Paid Parking Provisions, Establish a Residential Parking Permit Program Framework, Clarify Curb-Use Regulations Including Daylighting Near Crosswalks, and Make Other Technical Revisions.” F. Approving Submittal of FY 2026-27 Measure M2 Eligibility Package and its Components - That the City Council: 1. Adopt Resolution 7792 Concerning the Status and Update of the Local Signal Synchronization Plan for the City of Seal Beach; and, 2. Adopt the seven-year Measure M2 Capital Improvement Program (CIP) for Fiscal Years 2026-2027 through 2032-2033; and, 3. Direct the City Manager, or their designee, to file the adopted Resolution, Capital Improvement Program and the Measure M2 eligibility documents with Orange County Transportation Authority (OCTA) in compliance with the requirements of OCTA.

G. Approving and Authorizing Professional Services Agreement with Siemens Industry, Inc. for HVAC Maintenance and Repair Services - That the City Council adopt Resolution 7793: 1. Authorizing the City Manager to execute a Professional Services Agreement with Siemens Industry, Inc. to provide HVAC Maintenance and Repair Services for a three (3) year term in a not-to-exceed amount of $144,336; and, 2. Authorizing and directing the City Manager to execute the Agreement; and,

3. Authorizing the City Manager the option to extend the Agreement up to two (2) additional one-year terms after its original term at an adjusted rate for each optional term calculated on the lesser of either (a) the most recent cooperative purchasing program renewal pricing under Sourcewell Contract #080824-SIE in effect at time of election of the renewal option, or (b) six (6) percent of each term extension’s contract price; and, 4. Authorizing the City Manager, or designee, to approve repair services and additional work requests in the amount of $40,000 per year.

H. Awarding and Authorizing Execution of Maintenance Service Agreements for On-Call Utility and Electrical Maintenance, Repair and Emergency/Unexpected Task Services - That the City Council adopt Resolution 7794: 1. Approving and authorizing the City Manager to execute an on-call maintenance service agreement with T.E. Roberts, Inc., in the amount of $600,000 to provide On-Call Utility Maintenance, Repair and Emergency/Unexpected Task Services for a three (3) year term; and, 2. Approving and authorizing the City Manager to execute an on-call maintenance service agreement with Valverde Construction, Inc., in the amount of $600,000 to provide On-Call Utility Maintenance, Repair and Emergency/Unexpected Task Services for a three (3) year term; and, 3. Approving and authorizing the City Manager to execute an on-call maintenance service agreement with W.A. Rasic Construction Company, Inc. in the amount of $600,000 to provide On-Call Utility Maintenance, Repair and Emergency/Unexpected Task Services for a three (3) year term; and, 4. Approving and authorizing the City Manager to execute an on-call maintenance service agreement with Amtek Construction in the amount of $300,000 to provide On-Call Electrical Maintenance, Repair and Emergency/Unexpected Task Services for a three (3) year term; and, 5.

Approving and authorizing the City Manager to execute an on-call maintenance service agreement with Baker Electric in the amount of $300,000 to provide On-Call Electrical Maintenance, Repair and Emergency/Unexpected Task Services for a three (3) year term; and, 6. Approving and authorizing the City Manager the option to extend any or all such maintenance service agreements for Utility Maintenance, Repair and Emergency/Unexpected Task Services for up to two (2) additional oneyear terms after its original term, in a not-to exceed amount of $200,000 per oneyear extension, and to execute any such extension; and, 7. Approving and authorizing the City Manager the option to extend any or all such maintenance service agreements for up to two (2) additional one-year terms after its original term, in a not-to exceed amount of $100,000 per one-year extension, and to execute any such extension.

I. Approving and Authorizing the Purchase of an Industrial Power Sweeper for Coastal and Street Grooming Operations - That the City Council adopt Resolution 7795: 1. Approving and authorizing the purchase for (1) Haacker Total Clean PowerBoss Armadillo 9X Industrial Power Sweeper from Haacker Total Clean pursuant to the Cooperative Purchase Contract with the Los Angeles Community College District Master Agreement Contract #40590, in accordance with the cooperative purchasing procedures set forth in Seal Beach Municipal Code Section

3.20.025(D), in the not-to-exceed amount of $66,726.23; and, 2. Approving and directing the City Manager to approve purchase orders and any necessary related documents for the industrial power sweeper purchase; and, 3. Approving and authorizing the City Manager to surplus existing equipment upon the receipt of the new equipment purchases.

J. Approving and Authorizing an Emergency Vehicle Preemption Equipment Maintenance Agreement with the State of California (CIP O-ST-6) - That the City Council adopt Resolution 7796: 1. Approving an Emergency Vehicle Preemption Equipment Maintenance Agreement with the State of California for the future installation of emergency vehicle preemption equipment at the intersection of Seal Beach Boulevard at North Gate Road; and, 2. Authorizing the City Manager to execute the Agreement with the State of California on behalf of the City.

K. Awarding and Authorizing Execution of a Public Works Agreement with US Builders & Consultants, Inc. for the Stormwater Treatment Improvements at Galleon Way and Electric Avenue, CIP SD2502 - That the City Council adopt Resolution 7797: 1. Approving the scope of work, plans, specifications and other contract documents for the Stormwater Treatment Improvements at Galleon Way and Electric Avenue, CIP SD2502 (Project); and, 2. Approving and awarding a Public Works Agreement to US Builders & Consultants, Inc. in the not-to-exceed amount of $314,800 for the Project; and, 3. Authorizing the City Manager to execute a Public Works Agreement with US Builders & Consultants, Inc.; and authorizing the City Manager to approve additional work requests up to $78,700 (approximately 25%), in connection with the Project; and, 4. Authorizing the City Manager, or designee, to approve construction support services in the amount of $55,000, in connection with the Project, to be performed by the City’s on-call professional engineering firm BKF Engineers and on-call inspection services contractor NV5, Inc.

L. Approving and Authorizing the Execution of a Sales Order Agreement and Customer Care Maintenance Agreement C3 Office Solutions LLC dba C3 Tech - That the City Council adopt Resolution 7798: 1. Approving a Sales Order Agreement between the City of Seal Beach and C3 Office Solutions LLC dba C3 Tech for the purchase of copiers and printers for $87,378.50 for the City of Seal Beach, under the County of Orange’s Master Agreement with Sharp Regional Cooperative Agreement (RCA) Contract RCA-017-23010022 for Digital Multifunction Copiers, Printers, Software, Related Accessories and Services between the County of Orange, California, and C3 Office Solutions DBA C3 Tech, as amended, effective May 23, 2025 through May 2, 2030; and, 2. Approving a 5- year Customer Care Maintenance Agreement with C3 Office Solutions LLC dba C3 Tech for maintenance services for the purchased copiers and printers, incidentals, and contingency, in the not-to-exceed amount of $145,429.04 for the term; and, 3.

Authorizing the City Manager to execute, on behalf of the City of Seal Beach, the Sales Order Agreement and Customer Care Maintenance Agreement with C3 Office Solutions LLC dba C3 Tech.

The vote below is for the Consent Calendar Items.

AYES: Kalmick, Senecal, Steele, Wong, Landau
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

ITEMS REMOVED FROM THE CONSENT CALENDAR
There were no items removed from the Consent Calendar.

PUBLIC HEARING
M. Resolution Adjusting the Bidding Thresholds for Public Works Contracts and Adjusting the City Manager’s Contract Authority for the Acquisition of Goods and Services That the City Council adopt Resolution 7799: 1. Conducting a public hearing to receive input and consider the proposed adjustment of the bidding threshold for Public Works contracts to $42,982 pursuant to City Charter Section 1010, and adjusting the City Manager’s threshold to bind the City with or without a written contract for the acquisition of equipment, supplies, labor, services or other items within the budget approved by City Council to $42,982 pursuant to City Charter 420 and Resolution 6384; and, 2. Confirming the adjustment of bidding threshold for Public Works contracts to $42,982 pursuant to City Charter Section 1010; and, 3. Adjusting the City Manager’s threshold to bind the City, with or without a written contract, for the acquisition of equipment, materials, supplies, labor, services, or other items within the budget approved by City Council to $42,982 pursuant to City Charter 420 and Resolution 6384.

Mayor Landau called upon Deputy Director of Public Works Cho to provide an overview of the staff report.

Mayor Landau opened the public hearing. Speakers: None. Mayor Landau closed the public hearing.

A discussion ensued between Council Member Senecal, City Attorney Ghirelli, Deputy Director of Public Works Cho, Director of Public Works Lee, Director of Finance Arenado, City Manager Gallegos, and Mayor Pro Tem Wong.

Council Member Steele moved, second by Mayor Pro Tem Wong to adopt Resolution 7799: 1. Conducting a public hearing to receive input and consider the proposed adjustment of the bidding threshold for Public Works contracts to $42,982 pursuant to City Charter Section 1010, and adjusting the City Manager’s threshold to bind the City with or without a written contract for the acquisition of equipment, supplies, labor, services or other items within the budget approved by City Council to $42,982 pursuant to City Charter 420 and Resolution 6384; and, 2. Confirming the adjustment of bidding threshold for Public Works contracts to $42,982 pursuant to City Charter Section 1010; and, 3.

Adjusting the City Manager’s threshold to bind the City, with or without a written contract, for the acquisition of equipment, materials, supplies, labor, services, or other items within the budget approved by City Council to $42,982 pursuant to City Charter 420 and Resolution 6384.

AYES: Kalmick, Wong, Senecal, Steele, Landau
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
N. Annual Military Equipment Report Review and Introduction of Ordinance to Renew Military Equipment Authorization and Approve Seal Beach Police Department’s Updated Policy 706 That the City Council: 1. Review and file the Seal Beach Police Department’s Annual Military Equipment Report for 2025; and, 2.

Introduce, read by title only, and waive further reading of Ordinance 1727 to renew the Military Equipment Use Ordinance and update the Seal Beach Police Department’s Military Equipment Use Policy – Policy 706.

Mayor Landau called upon Police Captain Ezroj to provide an overview of the staff report.

A discussion ensued between Mayor Landau, Council Member Kalmick, Council Member Steele,
Mayor Landau opened the public hearing. Speakers: Ken Seiff. Mayor Landau closed the public hearing.

Council Member Senecal moved, second by Council Member Steele to 2. Introduce, read by title only, and waive further reading of Ordinance 1727 to renew the Military Equipment Use Ordinance and update the Seal Beach Police Department’s Military Equipment Use Policy – Policy 706.

AYES: Kalmick, Senecal, Steele, Wong, Landau
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
City Attorney Ghirelli read the title of the Ordinance.

UNFINISHED/CONTINUED BUSINESS
There was no unfinished/continued business.

NEW BUSINESS
O. Awarding and Authorizing Execution of a Public Works Agreement with Performance Pipeline Technologies, Inc. for the Sewer Mainline Improvement Project (2026), CIP O-SS-2 - 1. Approving the plans, specifications, and contract documents for the Sewer Mainline Improvement Project, CIP O-SS-2; and, 2.

Sustaining the bid protest of Performance Pipeline Technologies, Inc. and rejecting the bid of the apparent low bidder, Estate Design and Construction, Inc., as nonresponsive on the basis of the non-responsive defects identified in the bid protest and by staff; and, 3. Awarding a Public Works Agreement to Performance Pipeline Technologies, Inc. in the amount of $718,850.00, and rejecting all other bids; and,

4. Authorizing the City Manager to execute a Public Works Agreement with Performance Pipeline Technologies, Inc. for the Project; and, 5. Authorizing the City Manager to approve additional work requests by Performance Pipeline up to $110,000; and, 6. Authorizing the City Manager to approve construction support/inspection services up to the not-to-exceed amount of $80,000, in connection with the Project, to be performed by the City’s on-call professional inspection services contractor.

Mayor Landau called upon Deputy Director of Public Works Low to provide an overview of the staff report.

A discussion ensued between Council Member Kalmick, Council Member Senecal, Public Works Director Lee, Deputy Director of Public Works Low, Mayor Pro Tem Wong, Council Member Steele, and City Attorney Ghirelli.

Council Member Senecal expressed her desire to state in the motion that this is phase 1 of the project.

Council Member Steele argued that noting it was phase 1 was pointless.

Council Member Senecal moved, second by Mayor Pro Tem Wong to adopt Resolution 7800: 1. Approving the plans, specifications, and contract documents for the Sewer Mainline Improvement Project, CIP O-SS-2; and, 2. Sustaining the bid protest of Performance Pipeline Technologies, Inc. and rejecting the bid of the apparent low bidder, Estate Design and Construction, Inc., as non-responsive on the basis of the non-responsive defects identified in the bid protest and by staff; and, 3. Awarding a Public Works Agreement to Performance Pipeline Technologies, Inc. in the amount of $718,850.00, and rejecting all other bids; and, 4. Authorizing the City Manager to execute a Public Works Agreement with Performance Pipeline Technologies, Inc. for the Project; and, 5. Authorizing the City Manager to approve additional work requests by Performance Pipeline up to $110,000; and, 6. Authorizing the City Manager to approve construction support/inspection services up to the not-to-exceed amount of $80,000, in connection with the Project, to be performed by the City’s on-call professional inspection services contractor.

AYES:Kalmick, Wong, Senecal, Steele, Landau
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
Council Member Steele announced that he was for the project, but not adding the Phase 1 language.

P. Awarding and Authorizing Execution of a Public Works Agreement with T.E.

Roberts, Inc. for the LCWA Watermain Lining – Trenchless Technology Improvements, CIP WT2103 - That the City Council adopt Resolution 7801: 1.

Approving the plans, specifications, and contract documents for the LCWA Watermain Lining – Trenchless Technology Improvements, CIP WT2103; and, 2.

Awarding a Public Works Agreement to T.E. Roberts, Inc. for the Project in the notto-exceed amount of $3,209,485; finding bids submitted by Minako America Corporation dba Minco Construction and Vortex Services, LLC as non-responsive; and rejecting all other bids; and, 3. Authorizing the City Manager to execute the Public Works Agreement with T.E. Roberts, Inc. for the Project; and authorizing the City Manager to approve additional work requests up to $320,950 (approximately 10%), in connection with the Project; and, 4. Authorizing the City Manager to approve construction support services in the amount of $234,976 in connection with the Project, including engineering and environmental support, construction management, and inspection services, to be performed by the City’s on-call professional services contractors.

Mayor Landau called upon Director of Public Works Lee to provide an overview of the staff report.

Council Member Kalmick urged the City Council to approve item P.

A discussion ensued between Council Memebr Senecal, Council Member Kalmick, Mayor Landau, Council Member Steele, Director of Public Works Lee, Council Member Senecal noted that she would be voted yes on the project, but was displeased with the loan details.

Council Member Kalmick moved, second by Mayor Pro Tem Wong to adopt Resolution 7801: 1. Approving the plans, specifications, and contract documents for the LCWA Watermain Lining – Trenchless Technology Improvements, CIP WT2103; and, 2.

Awarding a Public Works Agreement to T.E. Roberts, Inc. for the Project in the not-to- exceed amount of $3,209,485; finding bids submitted by Minako America Corporation dba Minco Construction and Vortex Services, LLC as non-responsive; and rejecting all other bids; and, 3. Authorizing the City Manager to execute the Public Works Agreement with T.E. Roberts, Inc. for the Project; and authorizing the City Manager to approve additional work requests up to $320,950 (approximately 10%), in connection with the Project; and,

4. Authorizing the City Manager to approve construction support services in the amount of $234,976 in connection with the Project, including engineering and environmental support, construction management, and inspection services, to be performed by the City’s on-call professional services contractors.

AYES: Kalmick, Senecal, Steele, Wong, Landau
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

ADJOURNMENT
Mayor Landau adjourned the City Council at 9:49 p.m. to Monday, June 22, 2026, at 5:30 p.m. to meet in closed session, if deemed necessary.
__________________________
Gloria D. Harper, City Clerk
City of Seal Beach
Approved:___________________________
Lisa Landau, Mayor
Attested:____________________________
Gloria D. Harper, City Clerk

Agenda Item D

AGENDA STAFF REPORT
DATE: July 27, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Gloria D. Harper, City Clerk
SUBJECT: Second Reading and Adoption of Ordinance 1728
Renewing the Military Equipment Use Policy
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council conduct a second reading, by title only, and adopt Ordinance 1728 titled, “An Ordinance of the Seal Beach City Council Renewing its Military Equipment Use Ordinance and Approving the Seal Beach Police Department’s Updated Military Equipment Use Policy in Accordance with Government Code Section 7071.”
BACKGROUND AND ANALYSIS:

At its meeting on June 22, 2026, the City Council approved the introduction of Ordinance 1728 titled “An Ordinance of the Seal Beach City Council Renewing its Military Equipment Use Ordinance and Approving the Seal Beach Police Department’s Updated Military Equipment Use Policy in Accordance with Government Code Section 7071.”
This item is to conduct a second reading and adopt Ordinance 1728 in compliance with State law and the City Charter requiring that ordinances be adopted at least five (5) days after introduction at a regular or adjourned regular meeting. Upon adoption and pursuant to City Charter Section 414, the Ordinance will be published within fifteen (15) days after adoption.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

The proposed Ordinance has been reviewed as to form.

Page 2 ends

FINANCIAL IMPACT:

There is no financial impact for this item.

RECOMMENDATION:

Gloria D. Harper Patrick Gallegos
Gloria D. Harper, City Clerk Patrick Gallegos, City Manager Prepared by: Brandon DeCriscio, Deputy City Clerk
ATTACHMENTS:

A. Ordinance 1728
ORDINANCE 1728

AN ORDINANCE OF THE SEAL BEACH CITY COUNCIL RENEWING

ITS MILITARY EQUIPMENT USE ORDINANCE AND APPROVING
THE SEAL BEACH POLICE DEPARTMENT’S UPDATED MILITARY

EQUIPMENT USE POLICY IN ACCORDANCE WITH GOVERNMENT
CODE SECTION 7071
WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 (“AB 481”), adding sections 7070 et. seq. to the Government Code, requiring law enforcement agencies to obtain approval from their governing body before acquiring “military equipment,” as defined by Government Code section 7070(c); and,
WHEREAS, Government Code section 7071(a) requires law enforcement agencies to obtain approval from their governing body by an ordinance adopting a military use policy, at a regular meeting held pursuant to open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of “military equipment”; and,
WHEREAS, on April 25, 2022, City Council adopted its military equipment use ordinance (Ordinance 1694) approving the Seal Beach Police Department’s Military Equipment Use Policy (“Policy 706”) and Military Equipment Use Inventory; and,
WHEREAS, on May 22, 2023, City Council authorized the Seal Beach Police Department’s updated Military Equipment Use Policy and renewed its military equipment ordinance (Ordinance 1705); and,
WHEREAS, on May 28, 2024, City Council authorized the Seal Beach Police Department’s updated Military Equipment Use Policy and renewed its military equipment ordinance (Ordinance 1710); and,
WHEREAS, on May 27, 2025, City Council authorized the Seal Beach Police Department’s updated Military Equipment Use Policy and renewed its military equipment ordinance (Ordinance 1718); and,
WHEREAS, the Seal Beach Police Department currently possesses equipment that qualifies under the definition of “military equipment” in Government Code section 7070(c), and wishes to continue to use such equipment in a responsible manner to ensure the safety of the community and its residents; and, WHEREAS, in accordance with Government Code Section 7071(e)(1), a law enforcement agency seeking to continue the use of any military equipment must annually commence the governing body renewal process for the military equipment use ordinance adopted by the governing body; and, WHEREAS, the renewal of the military equipment use ordinance is necessary in order to continue the use of such equipment for the purpose of protecting the safety of officers, residents, and visitors in the City of Seal Beach; and, WHEREAS, the Seal Beach Police Department seeks authorization for the purchase of additional weapons previously authorized and identified in the Military Equipment Use Policy’s attached Inventory; and,
WHEREAS, in accordance with Government Code Section 7071(b), the Seal Beach Police Department submitted a proposed military equipment use policy with the updated inventory to the City Council and has posted a copy of the policy on the Seal Beach Police Department’s website; and,
WHEREAS, in accordance with Government Code Section 7072(a), the Seal Beach Police Department submitted an annual report for each type of military equipment approved and has posted a copy of the annual report on the Seal Beach Police Department’s website; and,
WHEREAS, in accordance with Government Code Section 7072(b), the Seal Beach Police Department held a community engagement meeting on May 27, 2026, at which time the public had the opportunity to comment on the annual military equipment report; proposed military equipment use policy and inventory list; the renewal of the military equipment use ordinance; and the funding, acquisition, or use of military equipment.

NOW, THEREFORE, the City Council of the City of Seal Beach does hereby ordain as follows:

Section 1. The City Council hereby finds that all of the facts set forth in the Recitals above are true and correct.

Section 2. Legislative Findings. Pursuant to Government Code Section 7071, the City Council considered the adoption of this Ordinance at a regular, public meeting on June 22, 2026, and based on the facts set forth above, the Agenda Report, the information provided to the City Council at the public meeting, and the record thereof which is incorporated by this reference, the City Council hereby determines and makes the following findings:

A. The military equipment identified in the Seal Beach Police Department’s Military Equipment Inventory are necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety for the reasons identified in the Military Equipment Inventory; and,
B. The military equipment identified in the Seal Beach Police Department’s Military Equipment Inventory will safeguard the public’s welfare, safety, civil rights, and civil liberties for the reasons identified in the Military Equipment Inventory; and,
C. The military equipment identified in the Seal Beach Police Department’s Military Equipment Inventory are necessary because there are no cost-effective alternatives; and,
D. Prior military equipment use complied with Seal Beach Police Department Policy 706, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

Section 3. Pursuant to Government Code Section 7071, the City Council hereby renews its military equipment use ordinance, Ordinance No. 1694, and authorizes the updated inventory list under Seal Beach Police Department Policy 706, as set forth in the attached Exhibit A and incorporated by this reference.

Section 4. Severability. If any sentence, clause, or phrase of this Ordinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining provisions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each sentence, clause or phrase thereof irrespective of the fact that any one or more sentences, clauses or phrases be declared unconstitutional or otherwise invalid.

Section 5. Publication. The City Clerk shall cause this Ordinance to be published at least once in a newspaper of general circulation published and circulated in the City within fifteen (15) days after its passage in accordance with Section 36933 of the Government Code, shall certify to the adoption of this Ordinance, and shall cause this Ordinance and this certification, together with proof of publication, to be entered in the Book of Ordinances of the Council of this City.

Section 6. Effective Date. This Ordinance shall take effect and be in full force thirty (30) days after its passage.

Section 7. Certification. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the manner prescribed by law.

INTRODUCED at a regular meeting of the City Council of the City of Seal Beach held on the 22nd day of June 2026.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on this 27th day of July 2026 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Lisa Landau, Mayor
ATTEST:

Gloria D. Harper, City Clerk
APPROVED AS TO FORM:
___________________________
Nicholas Ghirelli, City Attorney
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing Ordinance 1728 was introduced for first reading at a regular meeting held on the 22nd day of June, 2026 and was passed, approved, and adopted by the City Council at a regular meeting held on the 27th day of July 2026 and do hereby further certify that the Ordinance has been published pursuant to the Seal Beach Charter and Resolution Number 2836.

Gloria D. Harper, City Clerk
Agenda Item E

AGENDA STAFF REPORT
DATE: July 27, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Ratifying the Declaration of an Emergency and Dispensing with Public Bidding for the 14th Street at Seal Way
Waterline Repair (CIP EM2601); Approving a Purchase
Order with Valverde Construction, Inc.; Accepting the Work and Filing a Notice of Completion; and Approving Budget Amendment BA #27-01-01
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7802:

1. Declaring that the 14th Street at Seal Way Waterline Repair (CIP EM2601) was necessary for the immediate preservation of life, health, and property of the City, and therefore, ratifying the emergency declaration of the Director of Public Works; and,

2. Authorizing the City Manager to execute a purchase order with Valverde Construction, Inc. for the emergency 14th Street at Seal Way Waterline Repair (CIP EM2601), in the amount of $100,742.54, and dispensing with formal bidding; and,

3. Accepting the emergency work to the City’s public water system by Valverde Construction, Inc. in the amount of $100,742.54; and,

4. Directing the City Clerk to file a “Notice of Completion” with the Orange County Clerk-Recorder within 15 days of the date of approval of the resolution; and,

5. Approving Budget Amendment BA #27-01-01 in the amount of $100,742.54.

BACKGROUND AND ANALYSIS:

On May 25, 2026, the Public Works Department was notified of a water main break at the intersection of 14th Street and Seal Way. Staff responded immediately and

Page 2 ends

isolated the affected water line; however, the repair exceeded the City’s available in-house resources and required the immediate mobilization of a qualified contractor. Due to the water service interruption, potential for additional property damage, and need to protect public health and safety, the Director of Public Works declared an emergency and authorized Valverde Construction, Inc. (Valverde) to perform the necessary repair work.

At the time of the incident, the City’s on-call utility contractor agreements had not yet been approved, as they were scheduled for City Council consideration on June 22, 2026. Valverde, one of the contractors included in the pending on-call agreements, was available to respond and mobilize the necessary resources during the Memorial Day holiday weekend.

Emergency repair work began on May 25, 2026 and was substantially completed on May 27, 2026, with final paving completed on June 16, 2026. The work included removal and replacement of approximately 120 linear feet of water line and repaving of the affected portion of Seal Way. Pavement damage on 14th Street resulting from the incident will be addressed under a separate paving contract.

Valverde’s total cost for the emergency work was $100,742.54. Because Valverde did not have an active agreement with the City at the time of the emergency and the total cost exceeds the City Manager’s signing authority, staff is requesting that the City Council ratify the emergency procurement and authorize payment to Valverde.

ENVIRONMENTAL IMPACT:

This project complies with all requirements of the California Environmental Quality Act (CEQA) and is categorically exempt under section 15301 Class 1, Subsection (b) of the CEQA Guidelines because this project is an alteration of a publicly owned utility facility involving negligible expansion of existing use.

LEGAL ANALYSIS:

The City Attorney has reviewed and approved the resolution as to form.

FINANCIAL IMPACT:

Budget Amendment BA #27-01-01 will allocate $100,742.54 from the Water Enterprise Fund to the Project as follows:

Description Project Account Revised/
Adopted Budget
Proposed
Budget
Budget (diff)
Amendment
Contract Professional
501-500-
0900-51280 $1,501,000.00 $1,400,257.46 $ (100,742.54)
Capital Projects EM2601 501-500-
0900-55000 $16,193,049.00 $16,293,791.54 $ 100,742.54

Page 3 ends

Costs associated with the final repaving of 14th Street will be addressed under a separate effort and funded through the Water Enterprise Fund.

RECOMMENDATION:

That the City Council adopt Resolution 7802:

3. Accepting the emergency work to the City’s public water system by Valverde Construction, Inc. in the amount of $100,742.54; and,

4. Directing the City Clerk to file a “Notice of Completion” with the Orange County Clerk-Recorder within 15 days of the date of approval of the resolution; and,

5. Approving Budget Amendment BA #27-01-01 in the amount of $100,742.54.

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Patrick Gallegos
Iris Lee, Director of Public Works Patrick Gallegos, City Manager ATTACHMENTS:

A. Resolution 7802
B. Notice of Completion
C. Valverde Construction, Inc., Invoice, dated June 16, 2026 RESOLUTION 7802

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

RATIFYING THE DECLARATION OF AN EMERGENCY AND
DISPENSING WITH PUBLIC BIDDING FOR THE 14th STREET AT
SEAL WAY WATERLINE REPAIR (CIP EM2601) ON THE BASIS

THAT THE WORK WAS OF URGENT NECESSITY FOR THE
PRESERVATION OF LIFE, HEALTH AND PROPERTY;

APPROVING A PURCHASE ORDER WITH VALVERDE
CONSTRUCTION, INC.; ACCEPTING THE WORK AND

DIRECTING THE FILING OF A NOTICE OF COMPLETION FOR
THE PROJECT; AND APPROVING BUDGET AMENDMENT BA
#27-01-01 ALLOCATING $100,742.54.

WHEREAS, on May 25, 2026, the Public Works Department was notified of a waterline break at the intersection of 14th Street at Seal Way requiring immediate repair; and,
WHEREAS, the Director of Public Works determined that as a result of the waterline break, there was an imminent need for the City to repair the waterline to prevent impairment of the potable water supply and to maintain the conveyance of water to the City and its residents, and the Director of Public Works thereupon declared an emergency finding that the repair of the waterline was of urgent necessity for the preservation of life, health and property, and that there would not be sufficient time for public bidding in order to carry out the work, and authorized the emergency repair to be performed by Valverde Construction, Inc. (Valverde); and,
WHEREAS, the City’s Charter Sections 107 and 1010 authorize the City to dispense with public bidding as necessary for the preservation of life, health or property; and Seal Beach Municipal Code Section 3.20.025(A) authorizes an exemption from competitive bidding for purchases made during an emergency from the nearest available source of supply.

NOW, THEREFORE, the Seal Beach City Council does resolve, declare, determine and order as follows:

Section 1. Based on the recitals set forth above, the City Council hereby declares that the 14th Street at Seal Way Waterline Repair, CIP EM2601, was necessary for the immediate preservation of life, health and property of the City, and the City Council therefore ratifies the emergency declaration by the Director of Public Works that the 14th Street at Seal Way Waterline Repair, CIP EM2601, was of urgent necessity for the immediate preservation of life, health and property.

Section 2. The City Council hereby authorizes the City Manager to execute a purchase order contract with Valverde Construction, Inc. for the 14th Street at Seal Way Waterline Repair, CIP EM2601, dispensing with formal bidding, in accordance with the Valverde invoice dated June 16, 2026, in the amount of $100,742.54.

Section 3. The City accepts the completion of 14th Street at Seal Way Waterline Repair, CIP EM2601, by Valverde.

Section 4. The City Clerk is hereby directed to file a “Notice of Completion” for the 14th Street at Seal Way Waterline Repair, CIP EM2601, with the Orange County Clerk-Recorder within 15 days of the date of this resolution.

Section 5. The City Council hereby allocates $100,742.54 for the Project, and approves Budget Amendment BA #27-01-01 allocating funds as follows:

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 27th day of July 2026 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Lisa Landau, Mayor
Description Project Account Revised/
Adopted Budget
Proposed
Budget
Budget (diff)
Amendment
Contract Professional
501-500-
0900-51280 $1,501,000.00 $1,400,257.46 $ (100,742.54)
Capital Projects EM2601 501-500-
0900-55000 $16,193,049.00 $16,293,791.54 $ 100,742.54
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7802 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 27th day of July 2026.

Gloria D. Harper, City Clerk

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO

CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder’s use.
*** No Recording Fee Pursuant to Government Code Sections 6103 and 27383 ****

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is: City of Seal Beach.

3. The address of the owner is: 211 – 8th Street, Seal Beach, CA 90740.

4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.

5. A work of improvement on the property hereinafter is described as substantially completed on May 26, 2026. The work was 14th Street at Seal Way Waterline Repair, CIP EM2601.

6. The name of the contractor(s), if any, for such improvement was: Valverde Construction, Inc.

7. The date of the Contract Award was May 25, 2026.

8. The property on which said work of improvement was completed in the City of Seal Beach, County of Orange, State of California, and is described as follows: 14th Street at Seal Way.

Seal Beach, CA 90740
Date: _______________
_________________________________________
Iris Lee, Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.

VERIFICATION
I, the undersigned, say: Iris Lee (Director of Public Works) declarant of the foregoing notice of completion; have read said notice of completion and know the contents thereof; the same is true of my own knowledge.

I declare under penalty of perjury the foregoing is true and correct.

Executed on _____________________, 2026, at Seal Beach, California. (Date of Signature)
_________________________________________
Iris Lee, Director of Public Works, City of Seal Beach

Agenda Item F

AGENDA STAFF REPORT
DATE: July 27, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Tim Kelsey, Recreation Manager
SUBJECT: Amendment 1 to the Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7803:

1. Approving Amendment 1 to the Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts, to increase the notto-exceed amount of $140,000 for the final one-year extension to $155,000; and,

2. Authorizing the City Manager to execute Amendment 1 on behalf of the City.

BACKGROUND AND ANALYSIS:

On May 24, 2021, the City of Seal Beach (City) entered into a Professional Services Agreement (PSA) with Parking Concepts, Inc., dba Transportation Concepts (Parking Concepts), to provide a shuttle service for seniors. This shuttle service runs from the Seal Beach Pier to the Shops at Rossmoor and operates from 9:00 A.M. to 4:00 P.M., Monday through Friday. Residents who are 60 years or older can register with the Community Services and Recreation Division to ride the shuttle. Currently, over 1,800 residents are registered to participate in the City’s Senior Transportation Program, and the shuttle recorded an average of 1,500 rides per month. The services provided by Parking Concepts are critical and cannot be interrupted due to the many seniors who rely on the program for transportation.

The initial agreement awarded to Parking Concepts was to provide Senior Transportation Services for a three-year term, with the option of extending the term for two (2) additional one-year terms. The original three-year term had a not-toexceed amount of $420,000, and each additional one-year extension had a not-toexceed amount of $140,000. The original term expired on May 24, 2024, and the City exercised both extensions. The final extended term expired on May 24, 2026.

Page 2 ends

The hourly cost listed in this original agreement included a Variable Revenue Hour (VRH) rate that has been raised incrementally every year to account for the changes in the cost of living and hourly wage of the shuttle drivers. This VRH rate did not negatively affect the original three-year term, and the final cost remained below the not-to-exceed amount of $420,000. However, for the City to have maintained the same scope of service and schedule of this shuttle service, the cost of the last extension in Fiscal Year 2025-2026 exceeded the not-to-exceed amount of $140,000. The final cost for this extension is $154,958.88, which is $14,958.88 over the not-to-exceed amount. Currently, the invoices for services in April and May have not yet been paid. The City budgeted for this cost increase for Fiscal Year 2025-2026 but Council’s approval is required to amend the original agreement’s not-to-exceed amount before paying this contractor.

The proposed amendment would add an additional $15,000 to the not-to-exceed amount for this one-year extension, raising the amount to $155,000. This increase reflects the rise in the VRH rate, as well as the City’s intention to maintain the shuttle service hours as they have been for the past five (5) years.

ENVIRONMENTAL IMPACT:

Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

LEGAL ANALYSIS:

This item has been reviewed as to form.

FINANCIAL IMPACT:

Adequate funding is available in Fund 101-400-0016-51280 and 101-400-0016- 51281 for Fiscal Year 2025-2026.

RECOMMENDATION:

That the City Council adopt Resolution 7803:

1. Approving Amendment 1 to the Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts, increase the not-toexceed amount of $140,000 for the final one-year extension to $155,000; and,

2. Authorizing the City Manager to execute Amendment 1 on behalf of the City.

Page 3 ends

SUBMITTED BY: NOTED AND APPROVED:

Tim Kelsey Patrick Gallegos
Tim Kelsey, Recreation Manager Patrick Gallegos, City Manager Prepared by: Anthony Nguyen, Community Services Coordinator ATTACHMENTS:

A. Resolution 7803
B. Amendment 1 to the Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts
C. Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts
RESOLUTION 7803

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT 1 TO THE PROFESSIONAL SERVICES
AGREEMENT WITH PARKING CONCEPTS INC., DBA

TRANSPORTATION CONCEPTS FOR TRANSPORTATION

SERVICES FOR SENIORS AND INDIVIDUALS WITH

DISABILITIES
WHEREAS, on May 24, 2021, the City entered into professional services agreement with Parking Concepts, Inc., dba Transportation Concepts (Parking Concepts) for a three (3) year term with two (2) additional one (1) year extensions, expiring May 24, 2026; and
WHEREAS, the annual incremental increases to the Variable Revenue Hour (VRH) rate caused the final extension year (Fiscal Year 2025–2026) to exceed $140,000; and
WHEREAS, the City desires to amend the Agreement with Parking Concepts to revise the not-to-exceed amount of $140,000 for the one-year extension to be $155,000.

NOW, THEREFORE, the Seal Beach City Council does resolve, declare, determine, and order as follows:

Section 1. The City Council finds that all recitals set forth above are true and correct, and incorporates them herein by this reference.

Section 3. Approves Amendment 1 to the Professional Services Agreement with Parking Concepts, Inc., dba Transportation Concepts, revising the not-to-exceed amount of $140,000 for the one-year extension to be $155,000, and;
Section 4. Authorizes the City Manager to execute Amendment 1 with Parking Concepts, Inc., dba Transportation Concepts on behalf of the City and any amendments or extensions thereafter.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 27th day of July 2026 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Lisa Landau, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7803 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 27th day of July 2026.

Gloria D. Harper, City Clerk
AMENDMENT 1

PROFESSIONAL SERVICES AGREEMENT
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
Parking Concepts, Inc., dba Transportation Concepts
12 Mauchly, Building I
Irvine, CA 92618
(949) 753-7525
This Amendment 1 (or “First Amendment”), dated July 27, 2026, amends that certain agreement (“Agreement”) dated May 24, 2021, by and between Parking Concepts, Inc., dba Transportation Concepts (“Contractor”), a California corporation, and the City of Seal Beach (“City”), a California charter city (collectively, “the Parties”).

RECITALS
A. City and Contractor are parties to the Agreement, pursuant to which Contractor provides public works support services to City.

B. Effective May 24, 2021, City and Contractor entered into an agreement for Contractor to provide professional services for a three-year term, with two additional one-year extensions, ending May 24, 2026. The not-to-exceed amount of the original term was $420,000 and the not-to-exceed amount of each extension is $140,000.

C. City and Contractor wish to amend the Agreement by this Amendment 1 to increase the not-to-exceed amount for each additional extension from $140,000 to $155,000.

AMENDMENT 1
NOW, THEREFORE and in consideration of the foregoing and of the mutual covenants and promises herein set forth, the parties agree to amend the Agreement as follows:

Section 1. Subsection 3.2 of Section 3.0 (Contractor’s Compensation) of the Agreement is hereby amended in its entirety to read as follows:
“3.2. In the event that City elects to extend the Original Term in accordance with Section 2.2 of this Agreement, City will pay Contractor in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B for services but in no event will the City pay more than the total not-to-exceed amount of $155,000.00 (One Hundred Fifty Five Thousand and 00/XX dollars) for each extension.”
Section 2. All references to the term “Agreement” throughout Sections 1.0 through 31.0, inclusive of the Agreement, are hereby modified to include the Agreement dated May 24, 2021 and this Amendment 1 dated July 27, 2026, as if all terms are fully set forth therein.

Section 3. Except as expressly modified or supplemented by this Amendment 1, all other provisions of the Agreement shall remain unaltered and in full force and effect. In the event of a conflict between the provisions of this Amendment 1 and the provisions of the Agreement, the provisions of this Amendment 1 shall control.

Section 4. This Amendment 1 shall be effective as of July 27, 2026.

Section 5. The persons executing this Amendment 1 on behalf of the Contractor each warrant that he or she is each duly authorized to execute this Amendment 1 on behalf of said Party and that by his or her execution, Contractor is formally bound to the provisions of this Amendment 1.
[SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the Parties hereto, through their respective representatives, have executed this Amendment 1 as of the date and year first above written.

CITY OF SEAL BEACH
By:

Patrick Gallegos, City Manager
Attest:

By:

Gloria D. Harper, City Clerk
Approved as to Form:

By:

Nicholas Ghirelli, City Attorney

CONTRACTOR
By:

Name:

Its:

By:

Name:

Its:
(Please note, two signatures are required
for corporations pursuant to California
Corporations Code Section 313 from
each of the following categories: (i) the
chairperson of the board, the president
or any vice president, and (ii) the
secretary, any assistant secretary, the
chief financial officer or any assistant
treasurer of such corporation.)
Brett Baum
Vice President
April 24, 2024
Parking Concepts, Inc., DBA Transportation Concepts
12 Mauchly, Building I
Irvine, CA 92618
Attn: Rich Rogers
SUBJECT: CITY OF SEAL BEACH — PARKING CONCEPTS, INC. DBA TRANSPORATION CONCEPTS PROFESSIONAL SERVICES AGREEMENT EXTENSION NO. 1
Dear Mr. Rogers,
Pursuant to the Professional Services Agreement, dated May 24, 2021, by and between the City of Seal Beach ( City) and Parking Concepts, Inc. DBA Transportation Concepts, the City of Seal Beach is hereby notifying Parking Concepts, Inc. DBA Transportation Concepts of its desire to exercise the first of two additional one ( 1) year term extensions per Section 5 of Resolution 7148. The term of the agreement is now revised to midnight of May 24th, 2025. All other terms and provisions of the agreement shall remain unaltered and in full force and effect.

Should you have any questions, please do not hesitate to contact Anthony Nguyen, Community Services at ( 562) 431- 2527 x 1344 or an u en sealbeachca, ov. Thank you for your continued partnership.

Sincerely,
Jill R. ngram
City Manager
CC: Alexa Smittle, Director of Community Development
Gloria D. Harper, City Clerk
Tim Kelsey, Recreation Manager

PROFESSIONAL SERVICES AGREEMENT
for
Professional Senior Transportation Services
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
KA
Parking Concepts, Inc., dba Transportation Concepts
12 Mauchly, Building I
Irvine, CA 92618
949) 753- 7525
This Professional Service Agreement (" the Agreement") is made as of May 24, 2021 the " Effective Date'), by and between Parking Concepts, Inc., dba Transportation Concepts (" Contractor'), a California corporation, and the City of Seal Beach (" City"), a California charter city, ( collectively, "the Parties").

RECITALS
A. City desires certain professional senior transportation services B. Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3. 20. 025, City desires to engage Contractor to provide professional senior transportation services in the manner set forth herein and more fully described in Section 1. 0.

C. Contractor represents that the principal members of its firm are qualified professional and are fully qualified to perform the services contemplated by this Agreement in a good and professional manner; and it 'desires to perform such services as provided herein.

NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows.

AGREEMENT

1. 0 Scope of Services

1. 1. Contractor shall provide those services ( collectively " Services") set forth in the. Request for Proposal and Contractor' s Proposal attached hereto as Exhibit A and Exhibit B, respectively, and incorporated herein by this reference.

To the extent that there is any conflict between Exhibit A, Exhibit B, and this Agreement, this Agreement shall control.

1. 2. Contractor shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1. 3. In performing this Agreement, Contractor shall comply ( with all applicable provisions of federal, state, and local law.

1. 4. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing all Services. The City relies upon the skill of Contractor, and Contractor' s staff, if any, to do and perform the Services in a skillful, competent, and professional manner, and Contractor and Contractor' s staff, shall perform the Services in such manner. Contractor shall, at all times, meet{ or exceed any and all applicable professional standards of care. The acceptance of Contractor' s work by the City shall not operate as a release of Contractor from such standard of care and workmanship.
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1. 5. Contractor will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in ' writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization.

2. 0 Term

2. 1. The term of this Agreement shall commence, as of the Effective Date and shall continue for a term of three ( 3) years (" Original Term") and shall expire at midnight on May 24, 2024 unless sooner terminated or extended as provided by -this Agreement.

12. 2. The City, at its sole option, may elect to extend the Original Term of this Agreement, upon the same terms and conditions, for up to two ( 2) additional terms of, one year each ("extension"), by providing written notice to Contractor at least one month prior to the expiration of an existing term. If timely elected by the City, the first extension shall have a term extending from May 24, 2024 through and including May 24, 2025, unless sooner terminated or extended pursuant to this Agreement. If timely elected by the City, the second extension shall be from May 24, 2025 through and including May 24, 2026, unless sooner terminated pursuant to this Agreement., Any extension shall not be effective except upon execution of a written amendment to this. Agreement signed by the City Manager and Contractor' s authorized representatives.

3. 0 Contractor' s Compensation

3. 1. City will pay Contractor in accordance with the ;rates shown on the fee schedule set forth in Exhibit B for the Services but in no event will the City pay more than the total not -to -exceed amount of $ 420,000. 00 ( Four Hundred Twenty Thousand and 00/ XX dollars) for the Original Term.

3. 2. In the event that City elects to extend the Original Term in accordance with Section 2. 2 of this Agreement, City will, pay Contractor in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B for Services but in no event will the City pay more than the, total not -to -exceed amount of $ 140, 000. 00 ( One Hundred Forty Thousand and 00/ XX dollars) for each extension.

3. 3. Contractor will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize ' extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization. Any additional work authorized by the City Council 3of15
pursuant to this Section will be compensated in accordance with the fee schedule set forth in Exhibit B.

4. 0 Method of Payment

4. 1. Contractor shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such. invoices shall be, submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the iServices performed for each day in the period. City will pay Contractor within 30 days of receiving Contractor' s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Contractor.

4. 2. Upon 24- hour. notice from City, Contractor shall allow City or City' s agents or representatives to inspect at Contractor's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this Agreement. City' s rights under this Section 4. 2 shall survive for three ( 3) years following the termination of this -Agreement.

5.0 Termination

5. 1. This Agreement may be terminated by City, without cause, or by Contractor based on reasonable cause, upon giving the other, party written notice thereof not less than 30 days prior to the date of termination.

5. 2. This Agreement may be terminated by City upon 10 days' notice to Contractor if Contractor fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance asas by this Agreement at least 20 days before the expiration date of the previous policy.

5. 3. In the event of termination, City shall compensate Contractor for all services satisfactorily performed up to the date of termination. City shall not be obligated to Contractor for services performed after the date of termination.

Contractor shall deliver all records, equipment and materials ( to the extent equipment and/ or materials are owned by City), finished or unfinished documents, reports, photographs, films, charts, data, studies; surveys, drawings, models, maps, or other documentation related to the performance of this Agreement to City within three ( 3) business days of the date of termination.

Neither party shall have any other claim against the other party by reason of such termination.
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6: 0 Party Representatives

6. 1. The City Manager is the City' s representative for purposes of this Agreement.

6. 2. Rich Rogers is the Contractor' s primary representative for purposes of this Agreement. Rich Rogers shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services hereunder. Contractor may not change its representative without the prior written approval of City, which approval shall not be unreasonably withheld.

7. 0 Notices

7. 1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of Seal Beach
211 - 8th Street
Seal Beach, California 90740
Attn: City Manager
To Contractor. Parking Concepts, Inc., dba
Transportation Concepts
12 Mauchly, Building I
Irvine, CA 92618
Attn: Rich Rogers

7. 2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

8. 0 Independent Contractor

8. 11. Contractor is an independent contractor and notlan employee of the City. All work or other Services provided pursuant to this Agreement shall be performed by Contractor or by Contractor' s employees or other personnel under Contractor' s supervision, and Contractor and all of Contractor' s personnel shall possess the qualifications, permits,. and licenses required bylState and local law to perform such Services, including, without limitation, a City of Seal Beach business license as required by the Seal Beach Municipal Code. Contractor will determine the means, methods; and details, by which Contractor' s personnel will perform the Services. Contractor shall be solely responsiblelfor the satisfactory work performance of all personnel engaged in performing the Services and compliance with -the customary professional standards.
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8. 2. All of Contractor' s employees and other personnel performing any of the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor' s exclusive direction and control. Contractor and Contractor' s personnel shall not supervise any of City' s employees; and City' s employees shall not supervise Contractor' s personnel. Contractor' s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor' s personnel shall . not use any City e- mail address or City telephone number in the performance of any of the Services under this Agreement. Contractor shall acquire and maintainiat its sole cost and expense, such vehicles, equipment and supplies as Contractor' s personnel require to perform any of the Services required by this Agreement. Contractor shall perform all Services off of City premises at locations of Contractor's choice, except as otherwise may from time to time be necessary in order for Contractor' s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor' s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/ or private property to perform such Services. City may make a computer available to Contractor from time to time for Contractor' s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.

I Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor's personnel in connection with their performance of any Services under this Agreement and as required by law.

Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, ,State, or federal policy, rule, .regulation, statutejor ordinance to the contrary; Contractor and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to; eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (" PERS") as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

8. 4. Contractor shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractor' s personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this 6of15
Section 8. 0. In addition to all other remedies available under, law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor' s failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Contractor' s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement.

9. 0 PERS Compliance and Indemnification

9. 1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Contractor shall assure compliance with the Public Employees' Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees' Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

9. 2. Indemnification. Contractor shall defend ( with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractor' s violation of any provisions of this Section 9. 0. This duty of indemnification is in addition to Contractor' s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement

10. 0 Confidentiality
Contractor acknowledges that officials and employees of Contractor in the course of their duties may have access to financial, accounting, statistical, medical and other personnel data of private individuals and employees of City.

Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City Upon the termination of this Agreement. Contractor' s covenant under this Section shall survive the termination of this Agreement.
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11. 0 Subcontractors
No portion of this Agreement shall be
approval of the City. Contractor is fully
of any and all subcontractors.

12. 0 Assignment
subcontracted without the prior written
responsible to City for the performance
Contractor shall not assign or transfer any interest in this Agi&eement whether by assignment or novation, without the prior written consent of City. Any purported assignment without such consent shall be void and without effect.

13. 0 Inspection and Audit of Records
Contractor shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, invoices, time cards, cost control sheets; costs; expenses, receipts and other records with respect to. this Agreement. Contractor shall maintain adequate records on the Services provided in sufficient detail to permit an evaluatiomof all Services in connection therewith. All such records shall be clearly identified and readily accessible. At all times during regular business hours, Contractor shall provide City with free access to such records, and the right to examine and audit the same and to make copiesand transcripts as City deems necessary, and shall allow inspection of all program data, information, documents,, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Contractor shall retain all financial and program service records and all other records related to the Services and performance of this Agreement for at least . five ( 5) years after expiration, termination or final payment under this Agreement, whichever occurs later. City' s rights under this Section 13. 0 shall survive for five ( 5) years after expiration, termination or final payment under this Agreement, whichever occurs later.

14. 0 Safety Requirements
All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA. The City may issue restraint or cease and desist orders to Contractor when unsafe or harmful acts are observed or reported relative to the performance of the Services. Contractor' shall maintain the work sites free of hazards to persons and property resulting from its operations. Contractor shall immediately report to the City any hazardous condition noted by Contractor. 8of15

15. 0 Insurance

15. 1. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Contractor has secured all insurance required under this Section. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, anis shall be on forms provided by the City if requested. All certificates and endorsements shall be received and approved by the City before work commences: The City reserves the right to require complete, certifiedcopies of all required insurance policies, at any time.

15.2. Contractor shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers with a current A.M.

Best' s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. Coverage : shall be at least as broad as the latest version of the following: ( 1) General Liability: Insurance Services Office Commercial General Liability coverage ( occurrence form CG 0001), and if Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds; ( 2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 ( any auto), ( 3) Workers' Compensation and Employer' s Liability coverages, and ( 4) if required by the City, Professional Liability coverage ( or Errors and Omissions coverage).

Contractor shall maintain limits no less than: ( 1) General Liability: $ 2, 000, 000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a' general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/ location or the general . aggregate limit shall be twice the required occurrence limit; ( 2) Automobile Liability: $ 10, 000, 000 per accident for bodily injury and property damage; and ( 3) Workers' Compensation in the amount required by law and Employer' s Liability: $ 1, 000, 000 per accident and in the aggregate for bodily injury or disease, and if a " claims made;' policy is provided, then the policy shall be endorsed to provide an extended reporting period of not less than three years.

15.3. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City to state: ( 1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City, ( 2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not 9of15
affect coverage provided to the City, its directors, officials, officers, ( 3) coverage shall be primary insurance as respects the City, its directors, officials, officers, employees,. agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor' s scheduled underlying coverage and that any insurance or self- insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Contractor's insurance= and shall not be called upon to contribute with it, ( 4) for general liability insurance, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds withrespect to the services or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and ( 5) for automobile liability, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible.

15. 4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers.

15. 5. Any deductibles or self- insured retentions shall be declared to and approved by the City. Contractor guarantees that, at the option of the City, either:
1) the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or ( 2) the Contractor shall procure ai bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

16. 0 Indemnification, Hold Harmless, and Duty to Defend The provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to the City and all other Indemnitees. Contractor acknowledges that the City would not have entered into this. Agreement in' the: absence of the commitment of Contractor to indemnify and protect the City and the other Indemnitees, as set forth in this Agreement.

16. 1. Indemnification. To the fullest extent permitted by law, the Contractor shall,. at its sole cost and expense, protect, defend; hold harmless and indemnify the City, its elected and appointed officials, officers;, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials ( collectively Indemnitees" in this Section 16. 0) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated 10 of 15
therewith, and the payment of all consequential damages ( collectively " Claims"), in law or equity, whether actual, alleged or threatened, whichi arise out of, pertain to, or relate to the acts or omissions, or willful misconduct, of the Contractor, and/or its directors, officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or their directors, officers, agents, servants or employees ( or any entity or individual that the Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active. or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the City or any of the other Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. The Contractor shall defend the Indemnitees in any action or actions filed in connection with any Claims with counsel acceptable to City ( whose consent shall not be unreasonably withheld) or at the City' s option reimburse the City and other Indemnitees their costs of defense using counsel of their choice, including but not limited to all reasonable attorneys' fees, experts' costs and court costs actually incurred by the City and the other Indemnitees in connection with such defense.

16. 2. Subcontractor Indemnification. Contractor shall obtain executed indemnity agreements with provisionsidentical to those in this Section 16.0 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnities, Contractor shall be fully responsible and indemnify, hold harmless and defend .the Indemnitees from and against-any' and all Claims in law or equity; whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor' s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees. ( or any entity or individual that Contractor' s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for claims arising from the sole negligence or willful misconduct of the City or other Indemnitees, as determined by final arbitration or court decision or the agreement of the Parties.

16. 3. Insurance Not Limiting. The obligations of Contractor under this or any other provision ofthis Agreement shall not be, limited by the provisions of any workers' compensation act or similar act. Contractor expressly waives any statutory immunity under such statutes or laws as to, the Indemnitees.

Contractor' s indemnity obligation set forth in this Section 16. 0 shall not be limited by the limits of any policies of insurance required or provided by Contractor pursuant -to this Agreement.

16. 4. Survival. Contractor' s covenants under this Section 16. 0 shall survive the expiration or termination of this Agreement. 11 of 15

17. 0 Equal Opportunity and Nondiscrimination

17. 1. Contractor affirmatively represents that it is an equal opportunity employer. Contractor shall not discriminate, harass or retaliate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, physical disability, mental disability, medical condition, genetic information,, ancestry, sex, gender, sexual orientation, gender identity; gender expression; marital status, age, military` or veteran status, or any other basis protected by federal, state or local laws, including but is not limited to, in all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

17. 2. Contractor warrants that in providing the Services, Contractor shall not discriminate, harass or retaliate against any customer, patron, client, or other member of the public because of race, . religion, color, national origin, handicap, physical disability, mental disability, medical condition, genetic information, ancestry; sex, gender, sexual ;orientation, gender identity, gender expression, marital status, age, military or veteran status, or any or other basis protected by federal, state or local laws.

18.0 Workers' Compensation Certification
By its signature hereunder, Contractor certifies that itis aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

19. 0 Background Checks
Contractor shall at a minimum perform background checks on drivers utilizing a vendor such as Live Scan to ensure that drivers with inappropriate backgrounds are not employed to provide Services under this Agreement. Drivers shall have no
Government
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Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance; and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and 12 of 15
description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above- mentioned laws, which may be incurred by reason of Contractor' s performance under this Agreement.

21. 0 Non -Exclusive Agreement
Contractor acknowledges that City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own, employees perform services similar to those services contemplated by this Agreement.

22. 0 Time of Essence
Time, is of the essence in respect to all provisions of this Agreement that specify a time for performance, provided,. however, that the foregoing may not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

23. 0 Entire Agreement
This Agreement contains the entire .agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.

24.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

25. 0 Venue and Governing Law
This Agreement is made, entered into, and executed in Orange County, California, and any action filed in any court or administrative agency for the interpretation, enforcement or other action of the terms, conditions, or covenants referred to herein shall be filed in the, applicable; court oradministrative agency in Orange County, California. This Agreement shall be governed by and construed in. accordance with the laws of the State of California.

26. 0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.
13 of 15

27. 0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenantor condition. No waiver, benefit, privilege, or service voluntarily given or performed by a. party shall give the other party any contractual rights by custom, estoppel, or otherwise.

28. 0 Prohibited Interests; Conflict of Interest

28. 1. Contractor covenants that it presently has no in and shall not acquire, any interest, direct or indirect; which may be affected by the Services, or which would conflict in any manner with the performance of the Services.

Contractor further covenantsthat, in ,performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term; of this Agreement which is or may likely make Contractor " financially interested' ( as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained.

28.-2. Contractor further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement., Nor has Contractor paid or agreed to pay any person or entity, other -than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent, upon the execution of this Agreement. Upon any breach or violation of this ' warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any` such fee, commission, percentage or gift.

28.3. Contractor warrants and maintains that it has; no knowledge that any, officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor; and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited " conflict of interest" under applicable laws as described in this: subsection
29:0 Attorneys' Fees
If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from 14 of 15
the losing party all of its attorneys' fees and other costs incurred in connection therewith.

30. 0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full' herein. In the eventbf any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

31. 0 Corporate -Authority
The person executing this Agreement on behalf of Contractor warrants that he or she is duly,authorized to execute this Agreement on behalf of said party and that by his or her execution',: the Contractor' is formally bound to the provisions of this Agreement:

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written.

CITY' OF SEAL BEACH CONTRACTOR: rking Concepts,
Inc., dba. Tr ortation Concepts, a
California n
By:
ill' R. Ingram, City Manzi er B
Chief
Attest:

Secretary
Gloria D., Varper; City' Cletk,"qf
RIM `
Q
r4Please note, two signatures required
for corporations pursuant to California
Approved as to rm:. Corporations Code Section 313 from
each of the following categories: ( i) the
chairperson of the, board, the president
By; or any vice president, and ( ii) the
Cr ' A eele, ity Attorney secretary, any assistant secretary, the chief financial officer or any assistant
treasurer of such corporation.)
15 of 15

EXHIBIT
Request for Proposals
City of Seal Beach
Request for Proposals
for
Senior Transportation Services
RFP responses to be received until
2: 00 P. M., March 3, 2021
in the PublicWorks. Department
ATTN: Iris Lee, Deputy Director of Public Works/ City Engineer Approved for Advertising:

Iris Lee
City Engineer
Date Issued: February 3, 2021
Public W®rbs
Table of Contents
I. INTRODUCTION
II. QUALIFICATIONS
III. SCOPE OF SERVICES
IV. PRE -PROPOSAL QUESTIONS
V. SCHEDULE
VI. SUBMITTAL REQUIREMENTS
VII. FEE AND COST PROPOSAL
VIII. INTERVIEW
IX. SELECTION PROCESS
X. SPECIAL PROVISIONS
XI. GENERAL CONDITIONS
EXHIBIT A — Sample. Contract.
iample contract omitted: from Exhibit A Request for Proposal attachment.

REQUEST FOR PROPOSALS FOR

SENIOR TRANSPORTATION SERVICES
FALL INTERESTED PARTIES,' MUST REGISTER BY EMAILING flee c(r sealbea kh ; ov..

COIVIMUNICATION AND ADDENDA„ TF ANY, jVVILL BE; DISTRIB_ U_ TED TQEREGISTERED PARTIES' VIA EMAIL PROVIDED:

I. INTRODUCTION
The City of Seal Beach ( City) operates a Senior Transportation Services program ( Program) for qualified and registered ' residents! This program . 1s partially funded by Orange County Transportation Authority ( OCTA) Senior Mobility Program ( SMP) funding, and shall adhere to all program requirements.

The City formally . contracted Senior Transportation services that provided both shuttle and on -demand rideshare services (Dial -a -Ride). This vendor has since terminated its contract.

Due to extenuating circumstances, OCTA has allowed the. City one year to procure a contract vendor to continue providing services. The City currently has an interim Dial -a -Ride service in place.

The City is seeking one or more contractors who would be able to provide ( 1) shuttle service, and/ or ( 2) Dial -a - Ride service for an anticipated term of three ( 3) years, with an option ,to extend. The final agreement amount and term will depend on the quality, diversity, and responsiveness of the proposals. The City reserves the right to not accept the Contractor' s proposed scope and fee, and, to. let any project for competitive bid at the discretion of the City.

II. QUALIFICATIONS
Minimum Qualifications
Valid license of operations for the work to be conducted.

Valid City of Seal Beach business license for the term of the Agreement, if selected.

Ability to; meetthe Qualifications and Expertise detailed in this RFP.

Desirable Qualifications
Knowledge and experience working in the City of Seal Beach. k°ts6ike Works
Knowledge and experience with similar community transit programs.

Knowledge of Seal Beach areas, in particular, Leisure World.

III. SCOPE OF SERVICES
The City of Seal Beach Senior Trahsportation• Services program ( Program) typically operates Monday through Friday, 7: 30 a. m. to 5: 00 p. m. Days and times may vary due to demand. It is, envisioned that there will be two 2) components to the ; Program — ( 1) shuttle service that operates a fixed route within the City; and, ( 2) on - demand Dial -a -Ride service.

The Program is free of charge to all qualified registered users. To qualify, one must be a Seal Beach resident age 60 and over. Residents must register through the City to use the Program. Registered users will be issued a unique ID number.

Shuttle Service
Prior shuttle services included the following routes. These routes are subject to change.

Thursday Shopper Shuttle: Leisure World, Main Street, Seal Beach Pier Senior Nutrition Program: Leisure World, Rossmoor Shopping Center The shuttle services averaged approximately 250 vehicle service hours per month under pre- COVID- 19 pandemic conditions:

Dial -a -Ride
The Dial -a -Ride program averaged approximately 75 vehicle service ' hours per month under pre- COVID pandemic conditions, running concurrently' withrthe shuttle service. Registered users may use this program for travel within the Seal Beach city limits. There are. three ( 3) exceptions for travel outside of city limits:

1. VA Hospital in Long Beach

2. Los, Alamitos Medical Center

3. Up to three (3) miles outside the City limits.for non -emergency medical purposes Contractor may propose on the ShuttleService, Dial -a -Ride Service, or both.

The following sections describe the qualifications andtasks required by this Program, at a minimum.

Public WiFis
Billinq Form, Records and Reports:

The Contractor shall maintain a record of all work performed, including but not limited to miles per trip, service hours per trip, type of trips, cost per trip, on-going updated registration list, and any other metrics requested by the City to fully and completely meet OCTA reporting requirements. A copy of such record shall be provided to the City with the monthly invoice on or before the 10" business day of the following month. Contractor shall maintain - such record through the term of the Agreement, plus five ( 5) years after Contract termination.

Contractor shall provide a billing form and progress payment form approved by the City.

Staffina Reauirements
Contractor shall provide the necessary management and administrative personnel whose expertise will ensure efficient operations of Program. The City recognizes that a high quality operations begins with key personnel.

As such, a minimum level of staffing is described below:

Project Manager:

The Project Manager will be the person in charge of all management and day- to- day operations. The Project Manager shall maintain consistent and sufficient contact and communication with the City' s designated point of contact.

Reservation, Scheduling, and Dispatch Staff:

Contractor shall provide adequate staffing to ensure efficient and timely - administration of reservations, scheduling and dispatching of service trips/ drivers in accordance with the service schedules and policies set forth by the City. At a minimum, these staff will have the following responsibilities:

Reservations
Maintain and update list of registered users
Handle telephone requests and inquiries so as to maximize customer service, giving timely, accurate and courteous service
Carry out trip reservation activities in a manner that will maximize productivity Ensure that the City' s and OCTA's policies and procedures are followed.

Scheduling
Manage Program services in accordance to City' s and OCTA' s policies and procedures. Receive, approve, and process requests for service
Review and refine daily trip itineraries ensuring the most efficient and effective travel patterns Initiate client call back regarding discrepancies and/ or schedule changes Administer and process cancellations, track passenger no- shows, mailing letters, and making phone calls
woofic
Dispatchinq
Schedule and assign drivers and vehicles in accordance with the service hour schedules and scheduled trip each day
Ensure that:all scheduled trips are promptly executed
Assist drivers while they are on service to carry out assigned trip on- time, providing address assistance and telephoning passengers, as needed
Monitorthe performance of scheduled trips, reassigning trips and/ or adjusting the number of vehicles in services, as necessary, to ensure on- time performance in the most efficient and effective manner Drivers
Drivers must be legally licensed and,,properly insured to operate a bus, taxi, rideshare, and/ or applicable modes of transportation in the State of California as well as maintain any other licenses or certificates required by applicable federal, state, or local regulations Drivers must be in good standing with the DMV
Drivers must be able to speak, understand, and read English adequately Drivers are required to treat all passengers with respect and courtesy Dress and Appearance Standard
Contractorshall provide a uniform to be worn by all drivers when operating a vehicle in City service that will convey a professional image
It is the Contractor's responsibility to see that driver's uniforms remain in good repair, and do not appear old or worn out. Uniforms that are not in good repair must be replaced Personnel Policies
Contractor shall have in effect personnel policies that conform to all local, state, and federal laws including, but not limited to, all regulationsconcernng Equal Employment Opportunities, FTA Drug and Alcohol Regulations, Compensation, Worker' s Compensation, and other regulations, as appropriate Contractor shall maintain at all times current list of personnel assigned to the Program and provide the City with an updated roster of all drivers each month Purchasing or consuming illegal substances; oralcoholic beverages while in uniform shall not be allowed. It.shall be Contractor' s, responsibility to terminate any employee doing so City promotes and supports a smoke- free work environment. There is no smoking allowed on vehicles used to provide the City' s transportation service
City retains the right to review Contractor' s personnel policies and the list of personnel assigned to the Program
Removal of Drivers
City may require thatany driver be removed from transporting City customers for excessive complaints, rudeness, or other inappropriate behavior or appearance.

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Any driver receiving three or more valid customer complaints within a rolling 30- day period will be subject to athirty ( 30) day probation period. The City will notify the Contractor, in writing, of any driver determined unsuitable. Within ten days of receipt of such notice, Contractor shall, at its sole discretion, either propose to replace the driver or present to the City a plan for correcting the driver' s performance deficiencies. If either the City rejects the plan or the driver's performance deficiencies are not corrected to the City' s satisfaction within the 30- day plan period, the Contractor shall immediately replace the driver.

Driver Feedback
As drivers are the first line out in the field, driver feedback about schedules, customer needs, vehicle maintenance and working conditions is imperative. The Contractor must have on- going mechanisms, including monthly driver meetings evaluate driver feedback. The City shall be allowed to participate in monthly driver meetings.

Traininq and Safety Programs
State and Federal Regulations

1. Motor Vehicle Codes - All Contractors are to comply fully with local„ state and federal vehicle code regulations pertaining to the licensing and operations of vehicles.

2. Drug -Free Workplace - The Contractor shall comply with all local, state and federal requirements for maintaining a drug free work place and all applicable local, state and federal drug testing regulations, .

3. Contractor shall maintain a Program services safety policy.

4. Contractor shall maintain its vehicles and provide all services in compliance with the Americans with Disability Act.

5. California OSHA - Contractor shall comply with all California OSHA requirements.

Reservations, Schedulinq and Dispatch
Transportation Service Scheduling
Contractor shall provide a dedicated " toll- free' reservation number for the Program. Reservations shall be taken by qualified and trained personnel to answer and properly respond to all telephone, facsimile and TOO calls for trip reservations, cancellations, ride check status, service inquiries, and general information requests. Automated reservation, systems are not acceptable.

Scheduling is to be based upon 24- hour advanced reservations, unless Contractor is available to schedule within a shorter reservation window. Same day pickup options is desirable, but not mandatory. 7 0NEW P14 to WOrks
Reservations staff shall at a minimum be on -duty during the hours of 7: 00 a. m. to 6:00 p. m. on weekdays. Cancellations can. also be taken by voice mail. Cancellations received during the weekend for a Monday ride must be processed to avoid unnecessary no- show activity on Monday.

Dispatching
Contractor shall provide qualified and trained personnel to:

Schedule and assign drivers and vehicles in accordance with the service hour schedules and scheduled trips for each day
Assist drivers while they are in service to carry out the assigned trips on- time, providing address assistance and, telephoning passengers, as needed
Monitor the performance of scheduled trips, reassigning trips and/ or adjusting the number of vehicles in service as needed`to ensure on-time performance in the' most efficient manner Ensure that unanticipated service demands, passenger and vehicle accidents, other events and general service delivery arehandledappropriately
Be available between the hours of 7: 30 a. m. and 6: 00 p: m. Monday - Friday, excluding weekends and holidays
Ensure that the City' s policy of " No stranded passengers" is achieved Vehicle Operations:.

Service Schedules
Service schedules are subject to change due to varying factors. Contractor shall cooperate with City to revise and refine the service levels, as required by the City.

In the event that major changes, increase or decreases, are required from the service levels specified by the City, in most -cases the City. will give the Contractor at least 5 working days to respond to major changes requiring more drivers or major adjustments to work shifts. As little as 24 hours' notice may be given to respond to minor adjustments.

The Contractor shall not supply vehicle service hours/trips without City approval. Such hours will not be paid for by the City.

Driver Trip Sheets
Drivers shallmaintain a detailed log of trips completed in order for the City to track changes in service levels and needs.

M
Vehicles
Fuel
f
The City, will provide the following 17 -passenger wheelchair accessible vehicles for the use under the Program. The Contractor will have the option of providing its on fleet of vehicles, and decline the use. of the City furnished vehicles.

1. 1997 Ford E- 450 with a 7. 31 Diesel engine

2. 1997 Ford E- 450 with a 7. 31 Diesel engine

3. 2008 Ford E- 450 with a 6. 81 Gasoline engine
Vehicle will be delivered in good working order. No communication radio will be provided with the vehicles.

The Contractor will be responsible for providing all fuel necessary to operate City -owned and/or Contractor -owned vehicles under this Program.

Back -Up and Overflow Service
In an effort to reduce the number of unmet transportation needs and to' iincrease the overall efficiency of service delivery, Contractors are encouraged to propose the use of supplemental sedan and taxicab services or other innovative practices to supplement regular transportation services.

Vehicle Storage
The vehicle shall be stored at the Contractor' s facilities. The Contractor's yard shall not be more than 40 miles away from the City of Seal Beach.

Performance Standards - Management & Operations
Contractor shall strive at all times to provide service in a manner that will maximize productivity and customer service. Continued nonperformance of Contractor and/ or violation of service standards may result in contract termination.

Annual Review of Standards
The City may from time to time review the standards established for the Program to ensure those standards are met. In consultation with Contractor, the City may, at its discretion, adjust standards, and penalties to ensure and encourage increased efficiency and improved performance of services.

Data Collection/ Reporting:

Dispatch Log
Contractor dispatch staff shall create and maintain a daily dispatch log that records the basic services Put* W8 ks
provided on that day and, particularly, any and all accidents, incidents, road calls and other unforeseen events that may have occur and any response taken.

On a monthly basis, Contractor shall provide.the City an electronic copy of all dispatch logs for that month in a format acceptable to the City.

AccidentReporting and Follow Up
Contractor shall notify the City within 24 hours of any accident/incidents, including:

Collisionsbetween a vehicle and another vehicle, person or object.

Passengeraccidents, including falls to vehicle passengers who are entering, occupying or exiting the vehicle.

Disturbances, ejectment, fainting,_ sickness, deaths or assaults.

Accidents the driver witnesses.

Passenger complaints of injury or property or other circumstances likely to result in the filing of claims against the Contractor or City.

Any passenger, driver and service complaint that arises from an accident.

The Contractor shall ensure proper follow up on any accidents or incidents, where appropriate, to ensure that any unresolved safety hazards or liability issues are addressed. Contractor shall provide copies of reports to the City.

Daily and Monthly Operations Reporting
On a monthly basis, Contractor shall prepare a Monthly Operating Report which shall be submitted to the City with the monthly invoice on or before the 10`h business day of the following month. The Monthly Operating Report shall include, at a minimum, the following data:

Operating Data: Vehicle Service Hours
Total Passengers
Total Trips
Trip Type/ Reason
No -Shows
Canceled Trips
Missed Trips
Fare Revenue Received (when collected)
Telecommunications: Calls accepted
Calls answered
Average wait time for answered calls
Maximum wait time for answered calls
Average call length
Average number of agents on duty
Additionally, the Monthly Operating Report will be accompanied by an electronic copy of the Dispatch Logs for the month just completed as well as the revenue collected from fare proceeds.

All data collected by the Contractor shall be available upon request for audit and inspection by the City, OCTA or any other governmental agency.

Accounting
All service costs incurred in the performance of this Agreement shall be recorded in an account separate from those used for other business activities of the Contractor and shall be available for inspection or audit during normal business hours upon City request.

Invoices and Billing
All relevant back- up documentation, including monthly operations summaries, must be included with invoice.

Invoices shall be submitted to the City within ten ( 10) days of the close of the month' s billing cycle.

Vehicle Maintenance Services..-
Vehicle
ervices:

Vehicle Maintenance
Vehicle maintenance shall be provided by and the sole expense of the Contractor. The City reserves the right to inspect the vehicles at any time for vehicle cleanliness or other maintenance needs.

Through an approved Preventive Maintenance program, the Contractor shall cause all components of each City and/ or Contractor -owned vehicle used for the Program, including its body, frame, furnishing, mechanical, electric, hydraulic or other operating systems to be maintained in proper working condition free from damage and malfunction. Any significant vehicle damage caused in any accident or otherwise shall require the Contractor to immediately repair such damage, which is determined to impair safe mechanical operation of the bus. No vehicle shalt be operated in revenue service that has body, paint, or interior damage unless special permission has been granted by the City due to extraordinary circumstances. In no event shall the City be required to repair, replace, or maintain any vehicle. The Contractor, at its sole cost and expense, shall maintain all necessary equipment and parts for the proper maintenance and operation of all vehicles under this Program.

Vehicle Cleanliness, Aesthetics Requirements
To facilitate customer service and improve vehicle life, it is imperative vehicles remain clean and free from body damage. Vehicles are subject to City inspection and shall by immediately remedied as noted by the City.
w-aim
Public Works
Daily Vehicle Cleanliness Standards
Vehicles shall be cleaned on a daily basis in a manner which maintains cleanliness via the following guidelines:

Clean inside of all windows, removing all dust, fingerprints and head prints.

Remove all dust from seats, dashboards, wheel" wells, rails, ledges.

Sweep all floor areas; mop all liquid spills.

Ensure vehicle is free of all paper, gum and debris, etc.

Repair all damaged seats. ,
Daily removal/ repair of graffiti.

Monthly Major Cleaning Standards
At°minimum, every 30 days the interior of the vehicle will receive a complete, major cleaning which shall be documented in writing listing the coach number and date of major cleaning. This documentation shall be submitted to the City.

The monthly major cleaning shall consist of all the items included in daily cleaning standards as well as:

Clean the ceiling, sidewalls, windows, ledges and dash.

Clean all seats.

Mop the floor; remove all gum and apply light coat of nonskid wax, after stripping old wax from the floor.

Preventive Maintenance/ Maintenance. Repair Procedures
Contractor' s Preventive Maintenance/ Repair Program shall include procedures to address repair and maintenance of all vehicles, including is not limited to, the following: daily pre -trip inspections and checklists to identify each vehicle component and system inspected; scheduled preventive maintenance that meets or exceeds vehicle manufacturer's standards, maintenance of maintenance records for each vehicle for five years, and cooperation for any required annual inspections conducted by the California Highway Patrol. Contractor' s maintenance records shall be made available to the City at all times.

Contractor shall be responsible, for all costs of preventive and regular maintenance to City -supplied vehicles and/ or Contractor -supplied vehicles. Contractor shall strive at all times to provide vehicle maintenance services in a manner which will maximize program efficiency, vehicle reliability and operating safety:

IV. PRE -PROPOSAL QUESTIONS
For answers to questions or particulars regarding this Request for Proposal, all interested parties are to contact:
12 Iris Lee
Deputy Public Works Director/ City Engineer
Department of Public Works
211 Eighth Street
Seal Beach, CA 90740
ilee( a)sealbeachca. gov
562) 431- 2527 ext. 1322
The City will respond to all questions and requests for clarification received by February 23, 2021.

V. SCHEDULE
The following dates reflect the anticipated schedule:

Request for Proposal Solicitation
Pre -Proposal Question Deadline
Proposal Submittal Deadline
Contractor Interview ( if conducted)
Contract Award by City Council
Notice to Proceed
VI. SUBMITTAL REQUIREMENTS
Acceptance of Submittals
2/ 3/ 2021
2/ 23/ 2021
3/ 3/ 2021, 2: 00 p. m.

March 2021
April 2021
May 2021
Proposals are due by 2: 00 PM on March 3. 2021 to the following. Postmarks will not be accepted.

Iris Lee
Deputy Public Works Director/City Engineer
Department of Public Works
211 Eighth Street
Seal Beach, CA 90740
flee cDsealbeachca. 00v
562) 431- 2527 ext. 1322
Please submit one ( 1) unbound original, two ( 2) bound hard copies, and one ( 1) electronic copy of the Contractor' s Proposal. Proposals received after the date and time listed above will not be accepted or considered for this Project.

There is no expressed or implied obligation for City to reimburse firms for any expenses incurred in preparing proposals in response to this request. Materials submitted by respondents are subject to public inspection under the California. Public Records Act, (Government Code Sec. 6250 et sec.). Any language purporting to render the entire proposal confidential or propriety will be ineffective and will be disregarded. 13 The City reserves the right'10 retain all proposals submitted, and to use any idea in a proposal regardless of whether the proposal was selected. Submission of a proposal indicates , acceptance by the firm of the conditions contained in the RFP, unless, clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the selected Contractor.

All property rights, including publication rights of all reports produced by the selected Contractor in connection with services performed under this Agreement. shall be vested in the City.

Protest procedures and dispute resolution process shall follow 2 CFR Part 200. 318( k), 23 CFR 172. 5( c)( 18).

Information to be Submitted
The following information shall be provided, at a minimum:

Cover Letter Sample Letter Proposal
Table of Contents Cost Proposal
Company Qualifications Exceptions
Local -Staffing List Business Entity
Understanding/ Approach DIR Registration: Number/Contractor's License References Contract Signatories
Cover Letter: Cover letter shall not exceed two pages: It shall provide an executive summary of the proposal, and designate the firm' s authorized representative regarding this RFP.

Table of Contents: The table of contents shall list the following sections with page numbers and information in each section shall be provided.

Company Qualifications: Provide a summary of the Contractor' s qualifications, including background and experience.

Contractor shall also provide the following information:
1) List all arbitrations, lawsuits, settlements and the like ( in or out of court) that the company or any principal'. having an interest in this Bid has been. involved with in the past five ( 5) years. 2) List the dates of any voluntary or involuntary bankruptcy judgments against any the company and/ or principal having an interest in this Bid.

Local. Staffing List: Provide an organizational chart showing the names„ positions, responsibilities, and availability of the individual( s) that would be assigned to -this Agreement, including sub -Contractors. Identify the individual( s) authorized to negotiate the contract on behalf of the Contractor' s firm and the Contractor's project manager.

Understanding/ Approach: Describe the Contractor's understanding of the Work requested in this RFP, any key issues that may need special attention. Describe how the Contractor will approach the scope of services and each task needed to complete the project.

Any task assumptions and/ or exclusions shall be clearly identified 14 Public Warn
References: Contractor should provide a minimum of three ( 3) references the Contractor has performed similar work for within the last five ( 5) years. Information shall include, at a minimum:

Agency/Company name
Scope of work and/ or services provided
Contract value
Dates
Client project manager name, valid telephone number, and email Cost Proposal: Contractors will be required to submit a " Cost Proposal for Senior Transportation Services".

All rates shall remain for the term of the contract as permitted by law, unless specifically detailed on the Cost Proposal.

Exceptions: The Contractor shall review this RFP and attached sample contract. Exceptions to any portion of the RFP and/ or City' s standard agreement will need to be clearly identified. Identification of exceptions does not constitute City concurrence and acceptance. Exceptions may be negotiated with the top- ranked firm.

Business Entity: Clearly indicate the firm' s business entity type ( i. e., a California corporation).

DIR Registration/ Contractor' s License: Clearly indicate the Contractor' s Department of Industrial Relations registration number for the prime/ sub- Contractor, and provide the Contractor and sub -Contractor' s license information.

Contract Signatories: Provide the two binding signatories for the firm, pursuant to California Corporation Code Section 313.

VII. FEE AND COST PROPOSAL
In preparing the fee and cost proposal for this project, the Contractor shall take into consideration the following:

1. Compensation for services, and any optional tasks, provided will be on a time -and -materials.

2. Fee proposal and billing rates shall remain effective for the term of the Agreement. Any anticipated billing/rate adjustments shall be clearly identified in the Proposal and shall not be made more than once each calendar year.

3. If applicable and necessary, the City will negotiate the final fee with the top- ranked Contractor.

VIII. INTERVIEW
Top ranked Contractor team( s) may be interviewed by the selection committee. Proposed key personnel from the Contractor' s team may be requested to present the teams' and their qualifications at an interview. 15 Pe bABc fYcrks
IX. SELECTION PROCESS
Proposals will be evaluated on the basis of the response to all provisions of this RFP. Since this solicitation is an RFP as opposed to a Bid, pricing alone will not constitute the entire selection criteria. The City may use some :orall of the following criterion in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all- inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criterion and percentage of score as deemed appropriate prior to the commencement of evaluation.

The City reserves the right to determine„ whether or not a ,proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City' s sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals.

PQTENTIAL, EVALUATION ` CRITERIA

1. Completeness, of Response ( Pass/ Fail)
Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the requested items will be considered incomplete, may be rated a Fail in the Evaluation Criteria, and may receive no;further consideration.

2. Qualification, Experience, & Background
a. Relevant experience, specific qualifications, and technical expertise of the Contractor to perform the work.
b. Contractor' s background, including financial condition, litigation, and claims. c. Experience working with-OCTA's SeniorMobility Program. d. Local presence, and familiarity with the City of'Seal Beach. e. Contractor' s experience working in the public sector and knowledge of public sector procurement processes, in particular Cityof Seal Beach processes, and policies. f. Quality of references the Contractor currently or have previously provided similar transportation services for in the past five ( 5) years.

3. Organization & Approach
a. Contractor' s range of providing shuttle and/ or dial -a -ride service. b. Contractor' s ability to demonstrate the most efficient and effective program utilizing City fleet or Contractor -furnished fleet.
c. Contractor' s ability to provide the necessary resources towards the Program. d. Contractor' s understanding of the nature of public sector work and its decision- making process.
e. A facilities inspection may be included as part of this section' s evaluation.

4. Fee
a. Cost proposal
b. Ability to provide a cost effective program
Public Works
The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City' s sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals. The City reserves the right to put non -emergency and pre -planned projects out for formal bidding.

All proposals received as specified will be evaluated by City staff in accordance with the abovementioned.

During the evaluation period, the City may do any or all of the following: generate a " short list" and conduct interviews with the top candidates, conduct on- site visits and/ or tours of the candidates' places of business.

Contractors should be aware that award may be made without Contractor visits, interviews, or further discussion or negotiations.

X. SPECIAL PROVISIONS
a. Normal working hours will generally be between the hours of 7: 30 AM and 5: 30 PM, Monday through Friday. The Contractor must receive the approval of the City prior to commencing Work during hours outside those stated above.
b. Contractor shall maintain an adequate crew of experienced employees to perform the services required. c. Contractor will be required to supply a list of vehicles/ equipment owned and available for Work. d. Contractor will be required to supply a list of references for similar work performed. e. Contractor will be required to supply additional experience references, if requested. f. Contractor shall provide City with required proof of liability insurance, workman' s compensation insurance, vehicle insurance, and City business license as noted in the contract. g. Contractor shall be responsible for Contractor' s compliance in all respects with the prevailing wage rates to all the laborers involved, and with California Labor Code Section 1770 et seq., including the keeping of all records required by the provisions of Labor Code Section 1776 and the implementing administrative regulations. The City shall be a third party beneficiary of the forgoing covenant with rights to enforce the same as against the Contractor.
h. Hourly rates and unit prices quoted shall include all labor, equipment and material required, unless otherwise stated.
i. Contractor shall protect any and all public and private property. Any damage resulting directly or indirectly from Contractor' s actions shall be the responsibility of the Contractor. j. Contactor shall adhere to all Cal -OSHA rules and regulations for any and all Work performed under this Contract.
k. Contractor must, be able to provide a list of employee' s names, dates worked and hours worked on each date if requested by the City.
17 0
11 Pd1 91C Wol°IrS

PERSONNEL
The Contractor shall use and furnish all labor necessary for the satisfactory performance for the Work set forth in this Agreement.
a. Contractor' s Laborers
The Contractor shall require each of his/ her employees to adhere to basic standards of working attire.

These are to include uniforms with the Contractor' s company name or insignia clearly visible, proper shoes and other gear required by State Safety Regulations, and proper wearing of clothing, which includes that shirts shall be worn at all times.
b. Typical Tasks
Contractor shall supply staff with the necessary skills to perform duties in connection with Program services.
c. Licenses
Contractor shall possess all valid licenses and insurances issued by the appropriate agency by the time of proposal submittal and shall remain valid for the term of the Agreement.

Contractor shall have a valid City of Seal Beach business license for the term of the Agreement, if selected.

Contractor and applicable Contractor' s staff will be required to possess a valid and current California Driver License, including all insurances as required by the City.

EQUIPMENT
The contractor shall use, and furnish all equipment necessary for the satisfactory performance of the Work set forth in this Agreement.

SUPERVISION
The Contractor shall provide such. adequate supervision as to furnish ongoing supervision of workmanship and adherence to schedules by Contractor' s staff performing the Work. The Contractor' s Project Manager shall check with the City bi- weekly as to ( 1) schedule of Work; ( 2) complaints, and ( 3) adequacy of performance.

The Contractor shall submit such reports as the City may require ensuring Program compliance.

TELEPHONE ELECTRONIC MAIL AND EMERGENCY SERVICE CONTACT INFORMATION The Contractor shall provide the City at all times throughout the duration of this contract emergency telephone numbers who can be called for emergency conditions at any time that Contractor' s representatives are not immediately available. The emergency number shall be used to contact the Contractor representative who can take the necessary action required to alleviate an emergency condition.

In addition, the Contractor shall employ person( s) to answer telephone and e- mail complaints, requests for 18 o
00M
pf, 1; -, AW 0, *,- a
Pubtle Works
service, etc. ( an answering service will not be considered sufficient for this purpose) during normal City business hours. Normal City business hours are 7: 30 A. M. to 5: 30 P. M., Monday through Friday.

XI. GENERAL CONDITIONS
A. Signature
The Proposal shall be signed by an individual authorized to bind the Contractor.

B. Other Considerations:

The City shall not be liable for any pre -contractual expenses incurred by any firm considering submitting a proposal in response to this RFP.

The City reserves the right to accept or reject any and all proposals, or any part of, or waive any informalities or irregularities. The City reserves the right to withdraw,, to cancel this RFP at any time without prior notice and the City makes no representations that any contract will be awarded to any firm responding this RFP.

C. Business License Required
The Seal Beach Municipal Code requires all businesses operating in the City to obtain a business license and pay a business license tax. For more information, go to www. sealbeachca. gov.

D. Labor Law Compliance
Consultant shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices, workers' compensation, insurance and. safety in employment, and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and, description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above- mentioned laws, which may be incurred by reason of Consultant' s performance under this Agreement.

E. Criminal History Background Investigation
Contractor shall be registered with the Department of Justice as a Human Resources Agency.

Contractor shall at a minimum perform background checks on drivers utilizing a vendor such as Live Scan to ensure that drivers with inappropriate backgrounds • are not employed to provide Services under this Agreement. Drivers shall have no felony conviction history consistent with Contractors obligations under Government Code Section 12952.
iE:

EXHIBIT B
Contractor' s Proposal
j
JC

TRANSPORTATION CONCEPTS
C;fy 4' S'eiP Re,
iA'lal'ch$, 2021
Ills LAae
Deputy I? ablic Works Directm•iC'ity Engineer
Department of Public Nl' orka
C'itY of Sea.L Beach
21 l Eighth Street
Seal &' ach, CA 90740
I* ar Ms. L. e:

On behalf of Pat•kiug Concepts 111c., clba' I' ra,usportation Concepts ( TC), I mould tike to beriu by tbaukiup You for the nplxartuuib to submit a, proposal 1' 0r the Shuttle Services component of the Cit; of Seal_ Beach llequest for Ptiaposals for 5 mior Translxata,tion Services.

Pa] I: ub Concepts IIIc% is a Califoaatia Corporation formed in 1974. Our Federal Emplover I. D. 9 is 9.5- 2909899 and our corpot'a.te headquarters are in Irvine, Catiforuia.

Tianspoi-tatiou Concepts is a DBA of Parking C'oucepts Inc. We bega,u public transpoatation service back in ' 1982. Our focus over these 39 %pais Inas heen to constantly strive to meet or exceed the expectations of each of our clients as rmll as the communities that Tve serve. Over these Years me hiive developed mi outstanding repuhttion ill the public. transit, industry. We believe this is due to the strength of, oru• people a. the local Icarl as well as the suplan•t of : i strong local corporate support team. We have a.0 exrn'emely capable Tvodd'oTre that Trill be assigned to the City of Seal Reach Shuttle Services.

We hope that tlu•ough oar• proposl Tve Tvere able to tleanoush-tne out• dedication ; cid commitment to the Cita and the highlights of our company and our offer to ope ate this vena' important semice to include:

A Project Jla.uager with profoaud knowledge of special Shuttle Services A strong local staff team designed to insure the success of the Shuttle Services for the City of Seal BwaclI
lligldv gmtlified corporate support staff based ill Irvine, California An operational plena that focuses oil customer service resolting in a. positive espericnce for the euil user
Proposed rnnver bus rvluipment designed to provide the City Tvith improved mlia.biltty and image
Positive references rrom- snppmt, ive clients who have continued to conp' act.

TTiti, 1i-ansporhation C'uticepts for their shuttle needs veal- after Year Traiasporhatiou Concepts is exlx'dienced in providing special shuttle seri ices as Tell as all types of passenger transportation services. Over the vena-, we have had the pleastu• e to provide shuttle srrvices thrmlghout the Orange Countv area. for Clients such as the Cita' of Huntington Reach, file Cit.Y of Iwine, the City of KoeuaPark, as Tvell as the Counts of Orange to mune a few. Additioua.11y, our staff is Tvell versed in requirements set forth with OCTA.

Proposal for Senior Transportation Shuttle Service
Page I
TC

TRANSPORTATION CONCEPTS
The Ia; d team that world be iissigned To the senior Slntitle service Ali II emch have a clear undeishtudiug of the acids of the Cite system, the teehuologc utilized i d; u to day operations, and file paramcteis d1- 61lo; the system.
ilLn Brett. Baum, our prowseil noiect \ humger for the Cil; v of seal Bcacli shuttle service, leads with a ver,A hands- on managmeent approach. 13nud e erstauds his internal working einironnwnt as well ins the external einironment his team serves Ile is adamant about N; out into the conuuunity on regular bitsis and has frequent comact with the elieuts. Brett has had over 20 Years of cXlmrieuce mamTging contractual bus senices fm. several agencies throughout the southern Califorui; i. Region.

We hope that tlu•ough our proposal lou realize the lklication and commitment. that only rransportatiou Concepts will bring to the City of Seal Beach. We lase focusivl ou the qualifications of our congTagv, our local tea.ny our hoomledge with Shuttle service. operations and nnr sincere desire to manage and o1wi,ate the Cit;.v of seal wash senior shuttle service.

We acknowledge receipt of :Addeudum I. II' farther information is needed, pleaso coutaet me lit ( 949) 864- 3493, ( 949) 753- 7i0i ( facsimile) or via e- mail — rrogerstDtrausportntimr couceptscom. 1 ani the intlividoal uutimizeii to w, it Transilol- tatiou Coucopls to the terms of' this proliosal, which is valid fol• a miuinunn of 120 din' s froTii submittal deadline.

We are confident that we have submitted a ver)' umud and comlIetitive proposal mud loot:
fonvaivl to the opportunity' to be the sel( Tfed as the Contractor o1' choice for this shuttle project.
d.

Office,.

Cbucepts
Proposal for Senior Transportation Shuttle Service

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TRANSPORTATION CONCEPTS
Table of Contents
CoverLetter....................................................................................................................Page 1 Tableof Contents........................................................................................................... Page 3 Company Qaalifications.............................................................................................. Page 4 Olxrafiomil programs
Corpora le Support
Maiurgemeot Plrilosoplr.%
Abil it %, to Perform
13an l: rn ptp3 Ii l i ags
LocalStaffing List....................................................................................................... Page 10 Gev Managcmont Staff
Staffing Lpyel Breakdown
IAX111 SLIff` Orglrn, iMtiontfl Chart
staffJob t N-riptions
Operational Approach.................................................................................................. Page 13 Hiring Process
vehicle OIa>rator initial Traieiog Program
Continual Training Prograw
Daily/, Monthly Reporting
Reservations System
Dispatching
Supervision
lucideothkeeldeut Procedures
Vehicle Mainten: lice Program
Service Implementation Phut
Olwrating hacitity / Vehicle Storage
Ingdementation 7` imoline
ClientReferences..........................................................................................................Page 34 Cost'Proposal ................................................................................................................Page 37 Additional Information...............................................................................................Page 38 Exceptions
Business Entity
DIE/ Registration / Contractors License
Contract Signatories
Proposal for Senior Transportation Shuttle Service

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TRANSPORTATION CONCEPTS
Company Qualifications
Profile - TransImn' tatioa Concepts is the polrlie
tr:utsIto MItioe division of Parking Concepts, it
Califonlia Corporation, with ow1k ate offices in
lryiuc, Califonda. 1, 200
PARKING CONCEP TS INC. pcol lo. Gill I_{aa• nctt, President and omler of Pal -king concepts, founded the connpanv in 197A in order to
provide all enhanced Icyel of customer ser, iee to an iudustt; c that, h: id been sorely lacking in cnstoume service. Today, Parking Concepts is ince of the mostsuccessful and rrsperuvl parking I'acilit;y oper.ttois in the United States.

In 19M, Parking Cow -opts was awarded it sholtic bus q
contract al. the Ontario International Airport. It mis ® at that bate that Transportation Concepts was
formal. Over Che last M , cans Traeaportatioll
cotwepts JG) has sllceessfull, operated seyeratl TRANSPORTATION CONCEPTS fixed -room / shuttle service eolltracts similar to the Cite s ,Y ryices.
ve arc couullithvl to coumuwit. v outrr: u+h turd assist as ucedol ill special events and Cit, sponsored activities, we arc fantilim. with fill. service area, system needs reladiye to dispatch process, staffing, supplies, etre. We believe we call facilila tv a lntsitive inuwp relative to the senior slunttlo-seryice that am would provide ou beha.11' of the Citp of seal licach. As a result, we inteml to increase ridership and prodiletivit;c through an cuhancol customer service attitude, greater a., yareness of the services available to the resideots and education as to how the systenn works. Our aim is to ensure that the City and the paswil,ders we trwspurt thronnhont, the City of Scal liew-11 and snu rouoding areas are coutpletelc satisfied with the sen -ice we provide. I' ranslwrtatiou Concepts has the capti.hilitc Will will provide qualified personnel to manage and operate the City of se:cl Beach Senior shuttle system.

As a profcssiooal provider o1' trauslxirtatimn scryices I'or alnnost forty ' atrs, we have doyeloped and implemeutetl programs for : t full range of transportation scryices.

Gcucaall., 0111' prograIlls include the following:

Safety — employee, ridership, maintenance shop, environmental, accidentiincident prevention and response
Proposal for Senior Transportation Shuttle Service

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TRANSPORTATION CONCEPTS
Customer Service — passenger relations, disability awareness.

Employee Development— recruitment, screening, hiring, training, and supervision.

Maintenance — preventive, body work warranty, parts inventory, vehicle appearance, heating/ air conditioning, anditli aspection, and technician training.

Vehicle Operation — employee check in, vehicle inspection, dispatch/ vehicle communications, on time performance, mute supervision, fare collection and extensive training
All of these prograuas aill be ill place fol, the Citc of Seal 13vaelt. [ n m' der to stcees fully facilitate our programs tiurooghoet each of our oleratioos ar umst efl'eetivelp maintain our support structon, and eusore that etch area is developiuy alld cootiunooslc imptvviug. Even jwl-Son on our temp uutst. dommtstrote a high degree of passion for eustomer Service alld Ie able and willing to provide it to the_ eollmtunit;c and the scstem ridetrhip.
atysfaffhes come,foMyonloeatlon and
corporateauppadand experdse, We m1de-t"
assisl uce and believe your ctompnyis a partner
in our suocass
Brian Champion
Previous Contract Administrator
City of Corona
I' ranspott ttiou concepts has had escelleut perl' orvuautce meords 11- 411 contracts vv1' operate.

We lurce consistellth' surpasurd contractual oil -time It<albrmallce standards, maintained an excellent Safety recolli, and bare a iodosti-Y reputation for letting the job done as proutisel. we mr proud of our success. In addition, we aelmowlellge that we always have room for improvement _ 1uy coostructive reollbadi is alwa.vs wcicomel, tubo into cousidel•atiou, , ud nctrd upon as itecessavy'. Our Philo ( I is one of alwaNs keeping our Lyes opell for a better way. We will operate ander this I ltilostgth. relative to the service provided for the city of Seal 13eac. h.

Uthuugh ' ISmtspot? atiou concepts operates as a dba under 1' a.11611g Concepts, the prorisioll of effective tt, tnsporta, tion operations is the. core business of ' fraitslxa• tatiou Concepts. we do llot have other busimesses that divert focus Il•out oar prinutr, objeetive with our clients alld potential clients such as the, cit;v of sed lieaeh; vvltich is to transport passetgers stfely, sad effectiv(!h crea.tiag a positive image for the Cite as wolf as our m•ganizatiou simultmleouslp. Onr coucentritiorn remains oil } our service. If additional services an, needcvl other tball the provision of services, we ( lave internal staff that can provide eonsoltill;; and assistimee in the awns of natioteuaiare, Iabor, risl natuageneat, safety, tedillology, and enviroamenhti concerns. II7S•ansportatiou Concepts tires not have internal staff that call provide assistallce to the degree necessary, ea bare several Proposal for Senior Transportation Shuttle Service

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TRANSPORTATION CONCEPTS
professimml consultants that we work with regnlarlc tlmt kill provitlr Waive as necessary.
7Snusporfietion Coneepts offers a management approach/ philosophy that is slkrifie to the uveds of Ie Citi of Senl Reaeh' s outlinol serviecs AIdiongh it is ezfirmelp important to have reliable corlarate support, we believe that the service is only as strong as the loc. rl witili. The local tenni will operate as it single. cutity in partnership with Citw staff working towards the sit [lie goal of providing premier service to the reSideuts and visitors of Seal Beach. I objective is to ultimately improve the gnnlit' y of life_ in the conuounities dint we sere. Print, of oar efforts igcludC hiring locally, hiring as um,uy of, tie current. employees ( that are ( Iualifiol vrd still m-ailable) its powible, and providing as Imre full time sliifts : is possible. Lr addition, our corporate team will pl-mide as much support as uecessar. y mud be a ailablc for eonsult as rcRiuested.

CORPORATE ORGANIZATIONAL CHART
Corporate Support Teem
GIM Barnett, President — (: ill Ba.roett, founder and owner of Parking Coucopts mud Transportation Concepts, has been activel' N' involved ill tile parking and trmrsjrortatiou industr'c for over 50 Nears Ile Imgnu his cancer as ; I Parking attendant at the age of l7 and workol his may op to management bY the age of 22. Noting the lack fmai
dre begituriug of his' atrca r, Gill envisioned a compam' devoted to providing BaQ91/ Bn i ett6tOntel6BrVIQ&
Rich Rogers, Chief Operating Officer — Rie..h Rogers has been activeJ.) involved ill tile. pnblie. transit indastry for forty ( 40) years Mr. Rogers is direetly responsible for the oversight of kill Transport;itio Concepts oporatiuus, and will insure that the highest level of gmrlit y - Andes is provided to the City of Seal Beach Senior Shuttle Seriee. As the Chief Operating Officer, he will see to it that TCs operatiow, moot company mod Proposal for Senior Transportation Shuttle. Service

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TRANSPORTATION CONCEPTS
contractual performance regaircnlents to insure that safe, reliable and respouske sen -ice is condsteintly delivered. Mr. Regers mill coatinne to he directly iucolval in any contract uegotiatioa and hill have direct reslamsibility in coatinning our working relationship eith the Cite relative to eoutractnal eoanpliance and revisions as dif" wL Mn Rogers will be instrumental in soplitaling the local team is implementing Ixifential service and mlalwt nj changes throoghoot the term of the contract, and will encourage regalar meetings with thecity of seal Bellell Transit Manager and TC loention managementstafl' to coutiauc fostering a. skavessfial relationship and pa. ninerifig collcll6ely tomards enhancing the Sraior Shuttle Service ofenitiou over the coulrart IRriod.

Christopher Milligan, Director of Maintenance — Nfr. . 11ittigan lilts 15 yras of eslxtrieoce in niainteaauce nuuotgenaot. f.Iv has hands on S esperience with similar fleets and clearly aualrrstn.nds California.

W; regalatious relative to maintaining on• proposed fleet. ; lir. Milligan enrrently has several ASI; Certifications and is is the process of becoming an ASI; ;lhnster Technician. Ile is well versed in diagnostics relative to preventive nuaintna, ace and vehicle repair. Ile has hands on experience scheduling maintenance in both a. nia n al and antumated environment. In addition, he has it proven track record of shop unauagement, enydO)' Ve sehtvhnliug, inventory control, ;[fill e-a.rrauty procermre's. Ilii will be instrameotal. in working eith the local maintenance team, along pith Brett Bann, oar Project Manager throughout the term of the Cih of Seal Beach contract.

Stephanie Christas, Human Resources Manager — Slrphanie has been in the [ Inman Resource industry I'or the hast 20 years. She, carreatly serves Transportation Concepts as thr IIR \ tanager. \ ls. Christas is responsible for developing anal administering all employee related paragrams to ensure complimace with all regulations governing labor on it federal, state, and bawl level. She provides pertinent information to all operating locations and monitor, Compliance. Areas of focus include training, EEO, Affirnrabe Action and civil rights, labor relations, integrity and compliance. Ms. Uhristas also acts as this lhdsoa hl atnaroeys, iusonnee eonynnnies and iadiyidaa.ls, as well as a-11 of our rugdoycec
IA0 Risk Solutions — As n integral eonnpoueut of aur Corporate Saplaalt team we have i
pa•taetid with IAG Risk Solutions in oar gust to coatinne reducing emplo} ce risk and incident redaction front occurring. The IAO team corks 8 with TC to establish Iugh standards Io heolinua•king sal'eh ill the morkplaee. Collectnely arc conduct. weekly ren leas on ererT accideubinjory K
or near mss, provide naothlc matnagenreut training syssions, as well : is quarterly offsite full day safety meetings lot- nuamgers and naerr supcn' isors The IAG- Risl: Solation group coaducLs regular OSI -JA audits at. all of oar locations, works with our insarance carrier, d oar nnedical cliniesimedical artwork, and our attorneys, aitdi the overall goal of cousisteatly reducing accidents and incidents with a goal of achieving zero elaims
Proposal for Senior Transportation Shuttle Service
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TRANSPORTATION CONCEPTS
Monique Iemus, Rink Management Analyat — \ Is IA ...... s is 19` sla) Ilsltde lot i
lumdliag elaiuts procedures with 0111. iusuraoce carrier and ucauttgets. SIT(' tuunitots and tracks our loss- prccentiou statistics a11d % torus as a liaison with ' fC senior n unmmgeentand IAC, in m
rolling out our risk- anttgenient.

No(] loss- prwenti0n progrtuns and initiating 1)] Tries to congdy Tvith safeh Icgislatio and the h•ausportatiou industry practices. Nis. I vitms also acts as the liaison to altonleNs, ius11ra11ce companies and individuals, i11vestigatiag auv incidents that nury result in loss.

Management Philosophy
Althooglt TI-ansportatiou Co11eepts operatos as a dhit ander falling Concepts, the provision of vi,foetke tntoslortatiot operations is the core business ofTransporntti0ll Concepts. We do ao(, have other businesses that divert focus from our printto•y ob,imtke with 0111. clients, such as ( be Cit.v of Seal Reach; which is to trtotslort passeogei; s sa, l'elc told efl'ectiveh- while creati11g it positive image for the Se_aior shuttle Service as well as ou1. organization sinntltaueously. 0111. conceotnttioo remains oil }' our service. If additional support is needed other Chao the provision o1' 1101-111al services, %w have vcry successful a. 11d knowk-dgeable i11ternal sta.fl' that call provide consulting and assistance ill till, areas of Inaiotemtnev, labor, risk managemeot, sal'et.T; trrltoolot.\; and eovirponientaI co11cl,rns
Over the last 39 teals, ' Crallslorta. t.ion Concepts has nurtured n utaungcuuud. ttpprottchiphil05oplq' that is specific to t1le individual needs o1' each of our customers.

Although it is estmmely iiaportant to have reliable corporate snplort, Nw Wlieve Hutt the service is•onh' as strong as evei;lmember of the te>on. As we have demonstrated to all of our clients over these close to 4 (Invades our team Trill operate as it pa.rtuer TTith rill City stall' ill working tumints the annual goal of providing premier service to the resident and visitorsof each ol' the city trrutsitoperation, alld snta•ounding tunas Tar have served Over tiles,, rears Trrutsliortat. ioo Concepts has consktelltl. demo11sirated oro• abilitn to wm•k with 6ties to ealowtce transit Us•h11olo,; v. In fact, TG pm-tte1.c4l with the severd Cih governments of] the development of tot HH, elmt;; TTith the selection process for the AVL, AIDC, Scheduling Application, and digital on board video surveillance recording system.

TC has more l; 11mvledge a11d iufortoation specific to this operation than auv of our com peti tots.

We are committed to conuuuuity oateeack told assist as needed ill special events turd City slo11sored activities, wv are iutituately fatnitiar with the service ttrett, the r4116p11amt alld ally related technology, system needs relative to call center process, staffing, supplies, etc., and most ingtm4anlly, we are familial• with our passengers. TC has Tvorl: ed ill ron,j11nction with rho all of our Cities to cirate it lositive image relative to their transit system. We ladieve Ili, have succeeded. 79ae passengers the transport throughout the Cit.v 01' Seal Beach sad surrounding turas \ till he extremeh' pleased with she service we provide. We are proud of our success however rye acknowledge that we always little mom 1' 01. iill provelltent. Om• philosophy is one of always striving 1' 01. improvement ill till I.hat w. do. We will continue to olienkle under this pltilosoph} relative to each of the srrvice components provided to tile. City of seal Bath].

Proposal for Senior Transportation Shuttle Service

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TRANSPORTATION CONCEPTS
Out ob ective is to aItiourtclY improve the q( of litvof' life in the conuuuuities dint. we serve. hii't o1' our efforts include: attempting to retain existing emplowes, necruiting new hires locall. and proridv au cuvirounu- ut that immilotes camaraderie and exceptional levels of morale, as well as conuuuuih imolvemeut throughout our contractual term with the City of seal Reach. lu addition, our corporate teiu will always provide as nmcll sulipwt ; is ueces_au,y Mud will still Ile awailattle for cousultntiou as requested auvtime.

Ability to Perforin
Parkillo Concepts life., dba Tnuisporhttion Concepts has Imes a congrupy ill esistencc I'm - over d7 . ears Throughout the Nears lm hawe alw;tvs been If Hoancially strong rn-nauization. There is Ito past, curreutoc ponding financial or legal issues that would ill wtN wa;vjeopardize our abilih' to continue o1wi-atiug the Cit. of Seal Beach senior Shuttle Services. flowerer, l msuaut to the RIFP request, iuchuled miler separate cover, marked confidential is a. list, of all urbiMiLtious, lawsuits, settlements and die like that the. company. bas laam iuoolved NTith ill the past. five ( 5) vriis.

Banlfsaptcy ' lina9
Parldug Concepts life., dba TI'MIsportittion Cnueepts has uerer filed or hTru it parte to anv I unln•njTtcy' L'i I i ugs tluoughoirt, the Iast d i vca is since inception.

Proposal for Senior Transportation Shuttle Service

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raaNSPORrArION CONCEPTS
rL''e4 Se liecca
Local Staffing
Rey Manafement- Traosportadoll Concepts offers a wannnemeut team lead by .11 r. Brett hear, Oil I- Di rectorof, opernliotts fol -TC, and belled atoil r Redondo Reach IOcalion. . 11.

Haunt has extensive experience with dentaed response Dial it ] tide, fixed -route, ; utd shuttle services. He is all erfecticc leader and has a history or smccess ; sad operational expertise in the areas of intplenmmtatiot will hnuuar resources relative to service provision. In addition, Nin ltmuu has in- depth luanvlcdgc related to coumuuuitc shuttle service envi ronmeufs Simi Iar to the Cit.v or Sail Beruh. A Idhough Transports tion concepts offers extensive suppcort, ue are. convincer) that the service quadim is only as goad as the loch team.

Brett Baum, Project Manager
Ir. Baum has over 20 ceaas experience i transit mauagcment, and his a. been with Trausportatiou Concepts since 1998, Brett has extensive fisvdroute service experience over file Nears he his held overall mananemeut respousibilit;v for several fixed route transit contracts throughout the Soolheru cei,litornia region. Clic will provide direct owl. -cite oI' Bilis project curl will le the liaison with the Cil,v of Seal Reach. As the Project iaaager, Itrett will be in direct comnumiCation with his drivers, monitor ervice, develop reporls, evaluate employee perforuvanee, . md slave as a role model ill the areas of safety and customer service. ' Che Cita- 01' Seal Beach ctilff will h; acr mho ability to contact Brett aluriug the da} and after hours vin cell phone.

George Raps, Maintenance Supervisor
Iln Riva his 28 tett, of Ile( A nrtiuteunuce experience. He has h milds on expermuec diagnosing and mpairiue allernatiNv fueled heels. He vlearly understands tilt w(loiremeuts associated ai[ h Ill-vielit.i1v nminteuauce, repair, and regulatory complisuce of thea prnpouvl fleet. Ite %rill provide mauagcment oversight of time nmintenance efforts of the Senior Shuttle equipment and provide regular mutiutenamee- qualit. N assurance reviews relative to contractual and regula. trn. v compliance. He Mill coordinate with Brett Baum and %till report. to and he snpporhsd 1), Christopher Milligan, our Director of Jfaiutenavice to ensum thitl, all maintenance %cork is brill; emidneted in accordance mitli Ikguh•tto;v, Comps my a,ud Ci tp. Sbi md; rrds.

Richard Gwin, Regional Safety Trainer
fz. Ain fliehard Cutin has 2. 4 yeas of expciteuce in safety Training and will h pio%idc time uecessar.v training roe ( Ile city of Seal Beach 5uiior Shuttle Service project. Richard has bold Several safet% and I ntiuntg positions oyer the sans in Roseville, 9todrsto, Pasadena and Lancaster. liichmd will be responsible to provide all ne%v hire and noceouiug ti Lining to existing vehicle operators. blr. ( twill is a ' CSI instructor and lots been completed training as a NY[' instructor ill bas operator training, Ow smith sPstem lamdoer program, as %r(,pt as the DJIN' entplom. testing progtam.

Ability to Retain Management Personnel.

TrausportaIio11 Concepts Ins it, Si Crack record 01' mhtiIIiug our Jlitagors. Iv\' lutt sets our Company apart is ths,l. %vc not just talk. abont. ca,ciug for our people, %%e show it.

Proposal for Senior Transportation Shuttle Service
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TRANSPORTATION, CONCEPTS
c.i a Sean3e Q
The majoritc of om-' I' lansit fauagers hire been mith our conapauc I'or 10 or umm coaaa We provide a vorc fair eouymusatima package and offer aunnal bonuses hased nlaon Iwrformnnee. We cugaocer our uvimages, providing them with suppolt, gaidance, executive eoachinn and leadership training. Like all of our ewplo.we % w incest the time and vesourees necessarc to insure their success.

Position Number, of
Employees
Average Wage
Year1
VehicleOperatois 1FT/ 1PT 1& 00hbur
Project Afenager 1' PT Incladod in Overhead
htiinteneaee — . " 1Fr. - Included in Overhead
Lead 3feckua io. - 1 PT. - Inaludod in Overhead
hued Supervisor: 1 PT Ineludedin overhead
1ooa1 Staffing Organizational Chart
Proposal for, Senior Transportation Shtrttle, Servire
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TRANSPOPTATION CONCEPTS
CrIT C1C P.:L
IIDescription Summaries
11 II :. L; 111] 1 1:. IIlVanctiow.

Primary liaison to the. City of Seal Beach
Project Providee tactical and strategic planning for the daily operation of the 51a,hager Senior ShutdeService.

Overall responsibility for the shuttle service, ineluding safety„ system performance, gnalityadherence to all governmental regulations, and compliance with the.Contractoal IN - established standards and. procedures.

Ensures system is properly staffed given_ requirements and goals.

Monitors service performance against set goalshargets.

Reviews daily, weekly, monthly reports
Dispatcher / Ensures that the service are provided_in_a safe, reliable and timely.

Beservationistmanner:

Ensures that all customer iervice ;sues are responded to, resolved and reported in a timely manner.

Submits formal operational reports at specified'intervals.

Completes all customer service tasks. related to telephone requests for information or scheduling rides
Provides "excellent customer service
Carriesoat Safety Plan for BCT operation
Safety TrainerAssists in the recruitment and' hiring' of vehicle operators Provides Clsssroom' and coordinates all behind' the wheel trainer Investigates accidents, eidents and near misses and retrains as needed Condneti monthly safety- meetings
Collectively.with Project Manager conducts facility safety audita and OSI a co fiance audits I
Follow appropriate maintenanceintervals for preventive maintenance program
Mechanic Perform and track alLvehicle maintenance'activity and repair Comply with all CHP regulations prepare shop; prepare vehicle records Administer warzunty- program
I.liffeeti90l and track inventory
Provides interior buscleaning' activities_ for the Artesia IIectricBos Service servl6e;
Worker / Bus Ensares' all necessary, supplies: are Milligand and kept on hand Cleaner Maintain C]Wing Schedule for buses
Assists Lead Mechanic on mfnor. vehicle repairs
Safely transport passengersthroughout.the.serviee arae.

Driver Provide esoeUent customer service
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TRANSPORTATION CONCEPTS
i, *V'4)
Operational Approach
Hines the Right Person
pranspmiation Coueepts utilizes it thorough, seven - step selection process in order to identitj Elie right cuulidate to I iro alid train as a member of our team. Tile seven steps i ucl tide:

Job Description
Mien an applicant arrives at' 1'rtusportition Concepts to fill out all application fur mnplo.1ment, toe. are given a job deseriptiou thatdescribes in detail all of t1Le aspects of the• job that the;lpplieant Mill be mpeeted to perform it' t1leY ; u•e selected for the position.

Application review
The review of the a,pplicatiou inc•Ludes statements by tale applicant reg>u•dinlg their previous emplo mcut histol., their precious driving record histot; v, any history of reliicle accidents, and any history of warlcplace injuries.

Motor Vehicle Record Check
Pack applicant is required to submit a current driver record ([) rill notice) printout dont the Depirtureut. of blolor Vehicles, which de.tnils the applicants' dritin t record I' m. the past ten gars. Doh- original, curront reports are m,vvj) ttxl. Auc ; applicnut who is uuable to provide this is uotgivet further eorisideration.

Interview
All of the still']' responsible for intervieNviug Lave ])evil traioed in specific questions to ask Ihal autoug otheetllings will identify- au individual' s initial slcills and more iulportantly their attihtdelowards passeuaers, ir,ers ;],fill the service they were, provide:

Reference Checks
Tile applicants lost identit' v on the appliciltiou form their tbree most recent employers.

In addition, they most sign all authorization form, m1delllgiyes permission to llteir former vngtlo%er to cmnment upon tlarir performance as an employee. ' Che viol4mment rel'ereuces 01; 4 each nplilic•ant identifies are couhteted and questiolled about Lhe worli performance of the applicimt. All of the responses giiiutsl through these refereuees life doc• umeoted ill order to provide orgvtization and strnchue to the process.

Criminal Background Check
Poch Trausportatiou Concepts Operator providing service for the City of Seal Beacli shottly sertice will have successfulty completed i1 " live sc: m- bueicgroual check before Linn,;; these qualificalions nuistalso ]) emaintaiued throughout eot{ doyntent. most, itme fire Taus of, driving exl)erivocv.
11av have one break or interruption ill lloldiug+a valid license of, [to more thou 90 dais during the five -,year period immediately preceding the submittal of all entplovoteut rtppLeMiou. The break or i werruption cannot be the msolt of if state haying suspended or remlced the IicvlIsv mad tale candidate lutist still be aIle to demonstrate that the,N luny a ntiuiauun of file years driyiug experience.

So felouv eouvictious.

No more thou hyo at- 11udt or preventable mvidents in the last three chars Proposal for Senior Transportation Shutile Service
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TRANSPORTATION COKEPTS
GEy e{" SrvC fcCli
No more thmi t%io convictions of moving violations in the last three Pais.

Vlleu eonabimd, no more than No ineilleuts ( preveuhale accidents or nmying yiolatious) (III rilig the last three mats.

No rmord or iwi or im witlein alio past IG scats.

Not subject to outst Medina tTau' runts for arrest
Physical and Drag Screening
All ' I' raosportatioll Concepts euiplovees mist piss a. pll} sicat esa,uiinatio and it drug scmeu prior to being accepted as an engdo}re. The compnncs ph} sical exa.nunatiou and drug screening program meets flit, Depa.ilnlcut : if - 11.

Trnusportatioll ( D(Yr) requirenanits. The couquuacs local D( YI' certified Gtcility is US rle iltheurks \ ledical ( haul) Tyho touducfs the nmdical SCIVellill, 1 NIA issue. a ixyr medical taid. The iomp,ill,I' s ding screcunig firogrun isconducted tocalh by [ S I lealthworlis Much meets a.11 Fedu' al I' rausit AdnLill istrilGon guidelines.

Drag and Alcohol Screening
Trallslwrhitio Concepts is conmiittivl to proTidin„ cousistemtly safe and delxrudabie transpm' tatiou u-ryice to the passengers of the transit thar it operates. Li compliance Tiith these goals, and with the Federal Transit.

Administratiolis requirements, the company_ has adopted a. Drua Free Workplace Policy.

The scmenilla ( Aim' antee:

I' o ensure that employees nm not impaired in their ability to perform their assigned duties ill it safe, productive and healthc uuuuter.
ro create it workplace cuyiroument Iles from the emyeru effects of drag and alcohol use and misuse.

Po prohibit the mdimful manufacture, distribution, dislxmsiug, possession or use nl' Mittrolhd subshuiees
ro encourage emiployms to seek prolessiomal assistance anytime Iav'semal problems, including ideohol or drug depcadency, athrisely affect their ability to laa' formt aSSig11141 dutie8.

Traaispoilation Concepts Drag and : Alcohol sereeiiill.; policy applies to all safety -sensitive curl non -safe( ' I' raml)OI-tatiim Concepts employees, paid pa.l- t- tinee employees a.11d contractors eheo they are ou TC proptrrty or performing am transit related business for '11'.

All safety -sensitive and non- safegy- sensitive emplo}' ee_s shall be subject. to the folloaiug testing:

Pre-i;mldoyment:

Random
Post- Accident
Retnro to Dutv( after II'tiveexceed iug;30days)
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TRANSPORTATION CONCEPTS
Selection Criteria
Once the employee completes the smell steps, the following criteria %gill be rvviemmd and umst be met before employment is oll*ercd: -
Fkv years minimum driving experience, including a minimum three will. residence.

Miuiloll [it 251earsof, iwe.
l' ossessiou b1' ; III requinrl licenses, imclndin;, a it Commercial Dvkvvs License Class B th-6vt s license.

Have the ability to obtain the special INTniits Mud VI 1410 Proven ability in the area of custmuel. sen im.

Be able to speak, tkaiteaud, uuderstwd Cuglish amd possess the capabilih to perform simple nmthemstie Ilmctions.

Provide proof o1' U. S. citizenship or legal alien status, must have hNed ill tic l'uited Slates 1' or three Nears.

No uogatiNv feedhaclt on ox- employmeot references.

Demoosh•ate congrassitm and seusitiyih fm• enstinuer service and passenger assistance.

In addition, il' it is disemetel tlu-ough it Motor Vehicle. Record Check that an existing employee has au infraction autl Ims not notified ns it could lead to termination. If the cmplo-Nee has notified its, the infraction could result iu 1. 4 - training or termiva.tiou dclxudia on the contract anti the infraction.

Vehicle Operator Training
rtiliniaig, ask. ' I' ruasportalioo Concepts, is a Coil] preheusivv program ( haat elwoIll pusses nevy driver traiIli ng„ orientation to file safety policy of the couyiany, and I- egulnr, oaagoimg ill -service taaiauug 1' 01' all flldlitillo Using tie company' s
proprietary Dvi%vI. Tr11iniugyarogremy which las been developed rsiug the ' L'r\ Cl'CO ' l'r;msit ami Paratransit driver tmiuing program, along ANitl additional Transit materials from the rumislrortation Safety lostitute ( I' Sl), f FMIt, anal the National Safety Cmowil.

The he elements in our operdiug procedures are the concern our professiivaal bus operators demonstrate I'm- the sal' ety and cowl' ort nlIheir passengers, . uad the drivers' effective technical perfomillowe in operating the equipment coupled tyitl orientation to the safoh policy of oar couapayq', and regular ongoing in- sertive t ; aiuing for all existing emplo} res. Our b-ai n i lig program will fie conducted ley one of our "I'S l Cei•ti f ied ' I' i a i vers Tile) tail) erasure that all traiaumg requiromeufs, int=luduig all comlxm. policies mud procaxhus<s, conttactmtl requirements, anal those required by reguletoi; T' agencies ioleroiug t.rausit ua tle Slate of California are carried out.

The follmviog is a breakdomit ol' the Di-ker' IS•aiuiug programa:

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TRANSPORTAT1011 CONCEPTS
c1 S 3eA R
Driver Clasa'oom Training
We begin our classroom training pith 8 hours of eompauv orioutaliou. ' I' llis is I' olloard b till additional 40 hours for engdovces without previous transit troiuing. This is all intense hrlutirnl training program using the ` I' Al?"I'CO' CeaiuiIlg Svstelll however it will be rnlumced will custonliml for the Ci1,% of Seal Reach Senior Shmdle operitiou. I I' the Ilei% hire driver is alecadc an experienced transit, dricor, ur will 1. 14111m the classroom tra.iuing tiumdoa'u, depeudiug upon the' I' rainorsassessuuvIll ol' the illdi%idual, howe%ora lillimum of 3'l- hours arc required for till experienced vollicle operators that Nle hire.

Behind the Wheel Traini
Ifehiud the Wlarl TI-iliaing also follows the' I AVIVO driver training Program. We have euhalurd the plvgram to include specific elements specil' ic to Lhe Senior Shuttle operation. Fol. new drivers, we require that Ihev complete the . 10 hoar Program.

Plxperieurtal drivms will complete a miuiuunll of 8 hours oi1ST\ V however, depeudiug oil the assessnNrntof, oar trailer, the bellied tlw whirl ilist ruction Ilia% conliuue up tln'ough thr esti rc 40 Irour program.

In -Service Training
Ll service Iraill ing is conducted with one of oar certified behind the wheel drivels. A Ilew driver without experience will be required to complete, 40 hours of operating the bas in service with an experienced evaluator. For those new Ilire drivers with previous certifications / exlx' ricnce, we require a immilulnl of 32 hours of in- service tmiuing with all expwielle' IYI R' 1\ V C% u.l llitl0l'.

The breakdown by mode for Vehicle Opelator' h-ainiug homy for Iley hires is sbot%Il below
Vehicle Operator Clasamm BTW In -Service Total' Houn
Status
No TransWExperience 48 hours' 40 hours 40 honis 128, hours Transit`IkWriencod 32 hours 8- 40 horns 32 horns' 72. 104 hours Ow' Classroom dricor training course pro%idt instruction in the fill Ioil iug general areas Introdoetion to 1' 1. ofessioual Dri%ing
I'' cdrral Iicgulatious
IiaznrdsCowmnuicutiou
Creating a Drug & . Alcohol Free AVorkplmv
lilood- horns 1' athogcns
Ileat Sh' c.,;s l' rewntioll " Wellness
Vllistleblowor
lohnduction to the Itus
I' rrTrip lnsplrtions
Air RrakeSvsleut
Sit fot% 13es1 Ihaetirrs
Nitrol, Ad.jastuuvlts& liefereuce Points
Fa.ti;;ue Naml;; oment
Proposal For Senior Transportation Shuttle Service
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TRANSPORTATION CONCEPTS
LLLI' Ihfensive Driving /(' ritical I' oinh
Preceut Rarassmeut
Preceuting Dh• iviug Distractions
hollniviuh Distance
111WINrtions
RnilroadCl.ossinns
Pedrstririn Atvareuess
hvvcutiug Baekiug Accidents
Icrgiug, IauieChaugiug & Passing
Special DI-kiug.Cgnilitious
Litroilnctionh Ul.-AcCScnsilisit
AD: A, I. il'ts, Rangis' Sivuremcut
I' rofessiomilisni/ CushauerScrTire
Coulliet/:1p resiou ) Lana emcuf
leeideut 1? me1-1,;enec Procedures
H — Waruiolg Signs
w['
Slip, Trips and Pills
AA' 1, / Paddles / Mauifest
Tho Marl: lwi)
Active Shooter DVD
Local Issues/ SOP/ Poliaiesand Procedures
f' ngtlocee liandlxmlo
Rcasouable Acconunalklious
I' itic 1' I
p'ut4 Taint / filling Proctahu•es
I. mclt Out / Tag Ont
hire R,xtiuguisher/[: mcrgcucv Evacuation
OS11_ A Tolima
rsi rrmsit ri-aiuiug
Oar Bohiud the Wheel ( BTN1) driver training course
provides iusfi`uctiou in the fnllotiiug general areas:

Ill tIodIwtioIto the 19Is/ 10 step
Sltillsi) lancuveriunShtndnrds
Daily Driviu;
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TRANSPORTATION CONCEPTS
Cf:l eFS Q3e
defensive driving and the ha,lldllllg of Lite spccifir- %elIirle Ihry kill be operaIiIg. Tina• is also spent as , t, participandohserccr.
hollowing are some of the contpoucuts of the ia- service 1Lit iItiug progro IIt:

Basic vI' ll iele Ilit ulliug skills iuclIll] iog; starting, — stopping, torus, nod backing --
Proper loadingitud uuloudiug procedutrs. -
Proper loci:- dowit ( equiputcuQ and searing procolo ' s. _ I' aperTatrk rtvptirenlents
Slarific route traiuiug. -
Plnvidiog passvtgets with courteous and cmufortable - - -- i triutsportntion. __ —=--
t
hmwr use of the radios._—_—
Care and maiuteunnee of the vehicle and equipment,
accident procethnrs, dress code.

Slaeial drivillg skills meted whe t•anslwrtiun liasseuners.

Special driving skills ttetvled Ttheu driving ill perioals of rain and or uuseasoaable %wather.

I' hroughouffile hniuing, progrant the gaalified olxvator trainer is couCiuunlltevahuttilig the performance vtd petsomtlitics of candidates ill int effort to recognize the individuals who have the best, (. haute to succeed. -' Not al l pcvple are able to deal w ith the denuuals of public transit Qur Traiuiug progrn. nt has been vere useful lot screening those individuals notsuitivl I' or public transitslrvice.

This period ma,v be esteuded if uccessary ht meet the illdivirhial needs and detaonsirated skillsof the uewdriver. Uuriog this spallof fillx', the operator ira.ilet- contple_tes it Urirer.

Erahrnrion hbrm on the new driver, attd meets Toth the new driae and the Ymicet Dhmager at, the end of this training phase to discuss the evaluation. Anv deficiencies are noted and utast he corrteted before the driver is authorized to ollerate without the senior drivel. oil board.

Transportation ( A) TIvel)( s, training progiaut exceeds the training staudaills eslablished by all regulalon. itgeucies. Our drivers axe often trained with endorsements exceeding the minimum rcquircmeuts, as this allows more flexibility within oar firms opt—rations. Operators are also required to utaintaiu a current medical certificale.

Transliortation Coucelds keeµs it database of all compmN drivers together with the expiratio of lieenscs and cadorsements, thereby assuring cout mct and legitl coatplia, uce. We p irticipatell the IYA V I$ ngtlomr Testing Program and areill fill compliance with their antntal audits. Continual' Tratntng Program Pra,
usporhttiou Cmtcepts on-goiun training progritut will eusore a. safe operating envirounleat, and address engdoyee performallee, provide refresher tra,iuiug and safet. v aN%; II' VIIVSs for all eugdovecs, a.ad provide training if all driver switches toit different sizeitype of revenue vellicic. This training inelun desantthly safety ntoetiugs, safety orientation for new entplo} res, and retraiuiug as utvrssan for employees Tvho Im.ve been Proposal for Senior Transportation Shuttle Service Page
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TRANSPORTATION CONCEPTS
Cfy—oESe ecc T
iuvoh' ed ill accidents. Ill addition, management mill conduct it Safety and perfornumce evaluation ride chcrk a it.h each driver at least once every 90 days, and one 110111 refresher training oil proper use of wheel chair lifts at Ieast once every hvelve montha All preventable accidents result ill retraining for the individual ill an erfot to prevent recurrence of the accident mainin;; is customized Ibr file individual basNI upon the nature of their infraction.

Advanced Cuski mer Service Training
FI -{ I'll(, Umsgmn} eyTadahons are eJcnrl3 arhudatod to . all ISO,
emphavus eonstauth: The. cornpanys prinnav obleetiTas are to iv
ar
provide safe, courteous, LivafeNSioual Mild dPreadabte service to evert customer Knowledge of' these objcrtives is reiufoued in haiuua, Sieh attitude on- time perfouu+ uee, customer
relations, effective communication and appearance axe all s
stressed asbciug our mayjor focal points. On an ougourg basis, the eourpany reinforces that our role is to serve ow' customers. Transportation Concepts infiltrates the idea that our goal is to delice_r exceptional customer service in ail area: of oar business. Our customers should experience enstomer satisfaction upon every interaction with ally representative of out organization. As mentioned earlier, our progran incorporates the 1' 011om- iug principles:

C ' Teaching iIll lxxtatire of excel lent custouaer seta -ice I) weloping the operators professional image
Establishing positive relationships with customers
Each employee is regnired to review customer service: principles and implement simple methods to ensure that they are projecting it positive iwnge and providing a phinint experience for those they come in contact Midi on a ( Nile basis. We gantiunonsly strive ror customer service excellence and provide tools to our employees so that they Ulu deliver exceptional customer service. Our objectifies ror the progiaru are described 1> nlon:

Understand who your customer is
fkfine exceptioual custoner service forthat individual
hivntify the henefirs of great customo service
Recognize barriers to the deliwr.y' of outstanding customer service lkmumstrate hove to mer 1111 customer satisfaction and take corrective action Lear techniques for dealing with amgay or upset customers Detelop a personal action plan to improve custou2er service spalls Trauspogatiou Concepts' primary goal is to deliver exceptional customer service. If He are rulfilling all of out- contractual obligations, we shonLd have extreauely satisfied customers that experience a pLehsu t, sane, and tiuwly rifle, as men as expedience and professionalism if the} call ill for a resew MUH or need systeun information. Such concepts ar it significant part of our day atK usp matron Concepts. We emphasize On, importauee of these objectives and hov the} can assist ill and out of the m0i' l; pbucc. Our castonrer service philosophc Mill continue to eugihasize that this is the responsibility of each empdovee, mud will include the bAkming:

Proposal for Senior Transportation Shuttle Service

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TRANSPORTATION CONCEPTS
of:_ of Sed _9exA
Professional Attitude
Wall specified uuifornls that : ire cle; ul and Illaiutaiued. Be well groomed and ready to cork tit desi; uated tines allot positions Be c71. 111I, energetic, I le:lsant and lalih'. Smile, nude vie contact, and be committed to ezcelleuee.

Superior Customer Service
Goo out of your %vav to meet customer needs, providing petsouslircvl service when appropriale. Work as an effective team nteulber vvilh ml enthusinstie attitude. fle able to take dilec( io vlith minimal supervision.

Effective Communication
Speak clearly and ill a fricndl' tone of voice. : 1sk questious to clarity customers understanding, and assist mfy slxv: i: d needs passengers. Seel: bilingna. l :Issistanee when utrvssarv. Be au naive listener and demonstrate attentiveness a,nd sincerity.

Problem Solving
I_litudle and resolve difficult situations promptly. Be ili.aarchr, apologize to the customer or driver, and suggest soltitiolls. Beuutiu calm and uotifV a. snperyis0r when necess: u•) to heel) a sitna.tiou revue escalating. Be a pro -active problem solver lilt([ anticipit ,te poteutia,l itisins.

Operations Staff and Maintenance Staff Training
Trausportation Concepts has defincvl our nlissio to be focused and customer oriented as we as to be the safest a,ud most reliable supplier of , high gnalit)' passenger transportation service. We uudelstnnd tltatow• reatest resources ill fulfilling 1 — this aussimi are our emplovmc We believe that me mutt wort. tluouglr the fust -line cmplo%res Out opt_t atots,
nas+hauics, to provide the quality of service,
professionalism that 0111. custoumis espcet. Om• staff seleetion process is sttaff, mud
stfetV, and
designer] to
identify emploNves who wtdylstand our mission aatd are committed to I'ull'illiug its aims.

Developineut is oue of the focuses on. Not . just at tate t. imeof hir(, butcotriimlally.

Manegem and Supervisors
To; tell ieyc these Pit IS, lie Ill list equi1) oil r firsta. nd seeonrllevel mauat; ers with leadership skills that fltey call use everV day. Therefore, Noe have tmdertakeu a tra.iuiug
process to help drew ma.nagels develop the skills thew
newl. llerN. styervissttnemployee receives ° Cnteraetion la.nagement' training. This training develops the. ski -11s; thec lived to coaeh, develop soil lead others.
4tuagers receive ongoing qua.rtecic training ill such areas as:
10 The 1, 01111da. tio of leadership skills
D fteiufmviug effective performmlece
2 Coaching for success
Proposal for Senior Transportation Shuttle Service

Page 20 ends

TRANSPORTATION CONCEPTS

2.q -f
e3
tngaroving wort: habits
Resolving conflict
Improciug emldocee perl'ormnuee
rsiug effecow lotlom- up
lhinhainiug improved Im- i-formanee
i-Sesunl Harassweut
i California Libor t, am- s
Health and Wellness
Developin; and Nurtdu•in;; a Succesrul SafetvCulthnr
Daily and Monthly Operations Reporting
Transportation Concepts Vehicle Operators will record thein daily operations on a daily DI-her' Crip Sheet. Tll" w Trip Sheets will beEP0-
a.
till11ned
of the,
into
a
prinult;
review
the Dispatcher ;
of
iufitrnmahion
the ' GripSheet
it the
is
cud
recorded.
when
of their
it,
Subsequenti.
is
shift
turned
The
illto
Dislgttcher
v, the
ensurethat
iul'ornaation
m
I'rom the Trip
Sheets will be eutertvl into an Excel sprendsheO 11Y the staff. ; UI of the iurormation from the' CriI) Sheets will be entered into the spreadsheet mifhlll three days of service and will I e available for City 11M mi mithill five days oI, service.

At the end of each month, Trot portatiou Concepts mill also prepare a ltontlih Opertting Relxn-t ( AIAIR) that NAM include iulornuttion ou_aR of the operating Datta as required or desired by the Cit;r of Seal Brach. This reiaort. will he submitted to the City on or before the 10° i of the month.

National .T a udt Data Base ReportingY m
As a couhaeted operator of public transit serrices' IT: reports operating statistics to clients a.nd agencies who directly report to A_ FD. The follomiug is; c sanlple of the procedures and reportingraeras that are tt-picatlY reported bt' TC. With each specific operation the. relxartiug pawanleters. aud data nut.N Ilan different.

NTD Operating Statistics
Ilidership bJy the numberof Guliuked Passeugerl'riµs Total Vehicle Miles Vehicle
Revenue and Now11meune Miles Total
Vehicle iloars Revenue
and Non - Revenue. Houis TYIR,
of Vehicle and Scriice Wife Numberof
velaicte' rrilis FtileboxCollection ifaplilicable lucidents and Accidents ADA
Stats; Nlobilit, y Aids, Attendants, Lift Boarding PassamgerComplaints NTD
Sampling Phan ea directed by the Gity of Seal Beach Shithod selected br OfwShatl' As
defiu( vl by NTT) Sanaplilo, Plan Alanual Proposal
forSenior Transportation Shuttle Service Pagc
21 TC

TRANSPORTATION CONCEPTS
Cfy ' S a3
ScpItate sit 111111 statistics and trpottin;
Cross chcckina of dahi 1' 01Qoality Assurance
TramsporlaLion Concepts will comply Tcitlt, and provide the Cit ;v o1' Scal Beach %lith all requil-od V' I' D relatrtiuh documents and inl'onoation. lit order to cnsm- e that Htis imltm4amt. fumetiom is completed accurately, ' I' rauslwtta. tiom C'oocelAs contiuuallc spuds representatives to traioima sessions prrs<1nted bN. tiw vrA om the A' I' D reporting scstems.

These progratits arc presented lavriodicall by the 1TA and provide hide a valrmtble h•aimimg session oilthe coptetioo1' mu the reports, ; is well as providing the opporhutity tit elvate it direct contact %lith all PTA representadive. ' Transportation Concepts is ayoll versed in the regairenteits or \' TD reporting and Call be connovl opom by the eacmc} to address this important ora in an accurate amt timadY nauwer.

Dispatch Reservations System
Transportation Concepts Inas considerable vXpel- iemce in both " off the shelf scstems, such as Itootx Shite and 7` capeze, as well as local,ion specil' ic customized computerized resorcation/ dispatch scstems. Wer 5 tears aao ace implmuenhel it eomgnrterimil resenatioms software system that aligned kith our vision to improve ridership productivity while enhancing reporting chai•acfiristics. Tile s%stem is called " Simpli Transport.

Over Utese voa.rs Tte have recoaatized the folloeing system impromuremts:

C,
r
i
r
i
t
Improved Om Tillie Performance
ieduO%ed c missnrncyed trips
1\10
Inynnred aeof inl'orntation I'or drivers (
Identil' icatiou o1' ouonilit;y device aced ill advance for biter , ' y
Improved information provided to driver, i. e. pick up at rear o1' building
Reduced Idle tinny
Reduced errors Alith verbal commuumieatiou. All is dome through — AlIYI'
wstem alloTvs Dispatch to monitor Driver at all tinter lot- real time statns" Iniprm' tvl hwhtliva. Overlap of addresst eliminated
leve it ]Ir it few features of Szmpli 2} ansport
Easy Client Management
Shagging rides can IR• a. tinuo consnmiug ma.una.l bask. ' Che client ntama; pmeut feature ill Sitttpli will speed up the process allowiva you to:
liegister ncTv clients quielav by capturing riders addtrss, disability, fare, fnudiug source, etc.

Record rand hack Medicaid eligibilities Ttitll date rxuaes atith cause I' m. imeliaibility.

Edit client records easily, set st2hrses such its active, smsl" nuled, on vacation or delete emtir'ly.

Proposal for Senior Transportation. Shuttle Service

Page 22 ends

lC _

TRANSPORTATION CONCEPTS
Search for client rreords ill seconds.

Wck;TitiP Booking
l sing Simpli, booking hips eouldii' t be easier. In seconds coil call create new trips, edit existing tithes aw! r eeate silbscription trips. The abilitt' to m: umgl, lour ( tips in siuipli will not mdI spied up torn• process bittalso protide a cast amotmt of inilloNant data to report ( 1n.

Ovatesnbsr- riptimatrips ( eepeat; repeeurriug( ips)
Track past rides and easily colm
View Ilial; ill) and drop of f Jocations Oil the iutegeated Google mill) Antomaticallccrea, te tet iru trips with it click of it btaton Computerized Scheduling
l3iaildilig .schedIdes efficieotic. and cost efrecLite isesselldid when running 1our dematill mspomse operation. Simpli TVanspor$ s congartVeized soheduliug and dispatch software provides the tools Von need to optimize your routes.

Fee F_ eatilres>
Lice s i mluliilg with teal -time updafrs
Ability to assigitpick it]) vrildi-oporfs optillmllc
lutoloatieclieotlook- upfeattlev
Uslimated travel time aild disi: uiees calculated zwtomnticall c bV Google uutps Templates for reoccurring nates wbieh autoilurlticallV assign ( tips Dlit hips quic-klc andaccuratelc
Nfark caucelle[ Ltcips easily as Nell as tracking uo- shoes Plot mit entire route oil Google maps to see where the wbicle is tlu•oughont till, dat
Quick Reporting
Tile abilih. to goilera.te accmvtc epaetswbrvr Vou. need tbenr is Vital %Alen nuutiug all efficient temisportatiou service. simpl_i TS•a,nsfwt allows Von to geilerah, the most conuaoIII V used reports it seconds. EXfill .t meailin„ fret sbitis( ce quiclJt ruin cIsilc into si-x ( Iiffemilt forumts ( ie. Word, ( Acel, PDP, ( r.t.) Tlie sta:odard seite of reports. re; t. ilres twofve seli+rra.te repartiug a.rra.hgeme[ Its with theability to create additional custom reports.

Mobile 'Dgta Terminal
Siilrpli Jlobile puts the, iuforuuatiou None d6wes ileed right ill their hands. Itsiog mobile tablet devices with iuternct access, dr(' ees circ log into Siorpli Mobile and view all of their tralisports for the dap. siwplillobile connects ilrilers anrd dispatchers in real- time. 9 Maximize Itorkl' lorc efficiencies bY eliminating the aced for manual data eilh•c mud paper work
i Jlihihiize the risk or bmimat errors
Immediate deicer aced dispah• h coillmunicatious
sigilificailtic reduce dispatcheddrilrr radio traffic
Proposal for Senior Transportation Shuttle Service
rage 23
rc

TRANSPORTATION CONCEPTS
Appy
I' ll opm•; tte this service ( Irvoivoly, Tans m,tation Concepts kill provide Uisp3ti• 6 c•overagc dnriug. all liours of oprrafions
Our approacL to. cl' I' ective snprrvision focoses nn safe Anil effective olmra,tioes primarily cousideringlm; uleays, go. ilit) assor, tuec, and ; r ' SII minute response time goal ( relative to on -street response).

The Dispatcher is also responsible Ibr ntelciug sore tall tiol- c is ; assigned tioaeh, in accord; utce Tyith the roles vul proealhres goceroing the assigomeot o1' Tvork and overtime.

Chis individual ensures Operators are in prolmr noiform, arc ht for service, and arc prepared to carry out dleir assigunacut. Rill of' this function includes aorkiug to ensure that pre- and post -trip iuspcvtions tine Ihoroarghly performed null that, olds vehicles ill a proper state oI' readiness aro released into service Dispatchers also coordinate with the mainteuaum department for Inrceritimhmsehednled maiuteuaaree and fol loin op to eusore_ that nntintenanee issues are addrissed.

Supervision
The lioad Sulivnisors; and / or Op' l-ations Sopm-visor will monitor the daily activities of the setaim shuttle Service. Thein. respousibil. ities mill inch; de blit not Ia, limited to:

Knowledge of mutes
Communicating infractions
Reviewing driver activity reports, informing management of customer/driver issues
Interacting with drivers and passengers, responding, to passenger concerns, Counseling and Training personnel
Monitoring samee intervals
Have the ability to4rive system vehicle if necessary
TC Aeddent Incident Reporting
The 1' olloming are the proccvho•es ill the event of ant ; incident. m• incident'. oti1V' the City of Seal Beat.] Itepreseutative iatniediatel of nn.N accident or incident
liespo id to sits euter; eucv or accident iuvohviug property; damage, pas, euger injuries, or as rtYpo•sted by the City during or xl'tev the opet-alioual hours o1' the service.

Reln> rt emergencies or incidents iovolviug injuries, major darwrge, or media cotcrage to the Cite inuucvliatcic al'tcr oecurrencc.

Conydete
solutions
Dvtermine
to
internal
if
p
with
vventmoccorreuce.
employer.

NTA
accidentliueident
guidelines.
post ilecideut
investigaliou
drag and
to
alcohol
determine
testing
cause
is
and
nshoired
provide
i
Proposal for Senior Transportation Shuttle Service

Page 24 ends

Iry

TRANSPORTATION CONCEPTS
Vehicle Brock-Down/Boad Call Procedures
In the event of a vehicle faihur, Transportation Concepts %611 deploy mu• spare ` d0 passenger Ultawav vehicle ignnediahly to transport: the passengers Aboard the failed lelticle. Our good is it 30 minute response time. The on- dot}- Supervisor and/or Prgject Calnlget %kill be directed to proo," I oiit with an innneliate replacement whole neicssiu.y.

M intella. nee will respond to the downed vehicle. 11 the failure is not imniedilitely repairable, the bus mitt be: iiumanliately towed. A Road Cidl Report is lined each hime it. velliele has to be exchanged dile to it. malfunction oi- il tecLuicaJ problem. The personnel llttvliding the road cil,ll Complete the-pertiueut information ou the Road Call Ilcpnrt From tinct the. lornl issignell and the information is submitted to our nrrintemince depaltanvat.

Handling Opom ional Emergencies
Another elemmot of our trilining is handling operatioall enlergeacies. lu ally transportation S% Stem, operational emenencies will occun lu ncueral, Tra,nsportatioil Concepts believes that with thorough operator training and it high goalitw prevelidvc nutinteoaoce program these emcrgeuev sitioitions can be minimized.

Vehicle Maintenance Program
nation Concepts goal isprolide safe, dean and well maintilimed whieles to our and passengers: our main olliectives ill the maiutensmce flepartnteut are as follows:

Perform quality service inspections mcrtimg both 011 DI and Client expcchrtions.

To be proaetiie ill addlrssilig proper pio' t replacement tluough identifying life expecta.ucy of parts and illemporittiug replacement schetti les as part of file IN process.

Assilve vellieles air clea.11.

Stick a proper level of inventory toredilee dorm time.

Assarequalitrparts are being ntilized.

Assiure vehiclesmresare anll inconlplillike with Stine &nil local W0111: 160116. ions Tritel: and keep raaruratc= record-&
Keep road calls of it minimum.

Transportation Concepts has a strong, conimitmont to Met maintenance based upon the precepts of preventive innintowitice and has ilmelopol proclidmres to ensure vehicle nuliuteuanee quality ; oil fleet longevity. All nmintonane personnel receive specific fleet training through nlamlfaetnrers or by our Director of° Sbiintena. nce, Mr. Christopher nilligan or other qualified outside resources, involved in tlieW maintenance progra,ln.
is trninili;; will include, ata alimimmn, the follo6iug:

Wsio l of PD1 montlik ( Cite iutd other repulatory —
compliance)
Contractconlpliance for safety, lmlinteoauce and cleaning. witimnn, or48houlsofcertifiedtritjoingonspkrificbnsColo poments Proposal for Senior Transportation Shiitt/e Service

Page 25 ends

re_

TRANSPORTATION CONCEP IS
Parts iuveuforvand ceedots
service requirements
ASE Certification Training
Uteruvtivel' nelsawarenessand safety
Additional Maintenance Training
Altlmuglt each mechanic reei' ires coutiuual h-aiuiug in alt urns of nwiuICIUMCe vrLoologc, additionally, they receive a miuiumm of 12 luwurs training auuu; tlh' in each of the follolling OSFL\ required tr t. ieing sl nunt
Heat Stress Prevention
Hazard Communication
F v Prevention
First Aid
HPP
Log Out /flag out
PPE
Blood Bourne Pathogen
George Rata, oor Mailttena uce Supervisor will be ultimately responsible for the velliclo awl facility nutiutenance efl'orts rcla.tive to the designated services for the Senior Shuttle service. Afn Moil will coordinate_ Ivith an assigned nurhmlicto ensure that all tnaiuteitauce requirements of the coutract aro iuet. DIr. Ita" a is well votsed in all aellects of fleet maintenance auil wit wort: directty with our Directol. of \ la,inteuauce relative to OEM i-oluiremeutsol' tdteprolxtsell I' lert.

Am* miliutena. nce peisonncl assigned to work ou the system buses will have it thnrongh linmvlu( lae of'.
lilts drivetraiu components, electrical, omltiples. LO electrical systems, traction motor coutrotler, drive dil' fereutial gea. rbos, hydraulic mud ; lir systems, battery charging system passenger heatio;; mud cooling ( A, C), and related lovhvtical parts.
llethmis a,nd prom( hires used ill servicing I)omel-train Isluipmenl. 13us chassis mal bo( lics.

Coots, precision iusttvuieuts, eplipmenf, and jwocedures used repmir and maill tenalice of bus equipnuaut.

Nuima,ls, fractions, mal specifications related to bus mechanics.

Specialized areas such as pailitiog, upholstering, brake reliuiug, destination signs and whoelehair lilts.

A laioteuance lielsonnel shall 1w able to:

IusplVt electric Imalertraiu ¢ ongroucots, tractipo motor eitli controller, filial drive dil' fcrential as well as relate( l parts.

Diagnose electrical, mnitiplec 110 electrical, hc(Iraolic, and ail -sl -stem I) mble..msand related parts
Itcpa.ir electrical, hydraulic, and air system problems and, related parts.

Perform wheelchairAifLAaugt inspections
Proposal for Senior Transportation Shuttle Service

Page 26 ends

in the general
air-rouditiouiug,
TC

TRANSPORTATION CONCEPTS
C'f+j aF SeaP eccQ.
lusp(hLious oil aideo recordiu;,e deviees
I) ocwnent, on City- al>prmrd forms, all "repairs performed.

TcansportatiomCoucepts octintenaitce program consists of five priuugv components:
e Daily Vehicle Inspections
Preventive Maintenance
e Vehicle Repairs
o Vehicle Cleaning
Maintenance Record Keeping
DailyVehicleInspections:

Trauslrortd,ion C'ooceptsreq leiivs al l operators to coooplete a. thorough [ wv- tri 1) inspection prior to placing the vehich, into service, as Iwll as a past -trip iaspireti it at the end of each da.'. l' he iiispectious are twi,formed and docniue_nted b.1, vehicle operator ou a. Ihailp 13 Rihprt( 1) 111t). II it defects itre noted e auittell record tot tuse bN the llaiutcnonce I)e, parhue'nt is ucaked. P'or tlelects uei dmg iemnedmtc repine, the dispatcher of ou- ilutl supervisor will contact tile. ntaiuteaaoce departnteut to Mn - n . iinmediatcly make thN repair so tile. vehicle can be released for service oil time, or %%i assign a diflereut veleicle Ibr service. These pre -trip tulil post -trip iuspectioles are importsuet to leel'p ensure that service coutiuues eaitla the Ieighest. level of ore rating safeh aLif. to miuintizo service dela)" L} ident:if.ving mechanical problems prior to the vehicle pulling iolo service.

Preventative Maintenance Inspection
file cowpau.) uses a. serie."A' preventalive maintenance inspections, which are couducntil at waning mileage levels depeudiug upon the It'll tvpc and contrachurl regnironlents.

The P.Nri Process is,, icoeriitc In•oke ilowo as folloats:

Drive on inspection — This ,portiou is, utilized to check slivcific ga.unes, warning lights, indicators, driceira, rea. vlevcifie items, switcGes, einilshiew etc.

Interior iospection-' Phis portiou is ihYlicated to inspecting floors, seats, windows, emernenct' window olx!ri,tiou, lights, heat,, vcut and XC' o1wra.tiou, sta.nclitous, s,dcty cguipueeut, regaslratioa; auel otheerequired items. pliterim' inspection- this portiou mill include the icaslwction of the exterior iocholiu g WIN- condition; tires, windows lights, bmn'pets, tires, rims, lift, interlock curl othermpplicable items.
t 11assis itslxrtiou- This portion will include a thorough inspection of the uudercorriaee, batteries, snspensioll, brakes and Took for iteats identified throunh Yroterra s specific- Y\ l hTe insix,e koo.

Test drive- Tlus portiou is used to check for prolMr shift leoiots, eoer.; v perfornauu• e, brie kipg etc.

Auv defects upled during the process will be reriawed mild sal'rty items repaired before beiling placed back into serN ice.

Proposal for Senior Transportation Suttle Service

Page 27 ends

TRANSPORTATION CONCEPTS
Cf eF Svn.Q eccQ.
prtutswrtatioil Conecpts utilizes 1) ro. e11tive maiuten: uce Iwo;; ra11ts based on Proterra and Clicntslimifie requirvolvots. Maiuteuaneestaff miff perfomo the trciv%vof failed items in cffotts to determine pronuthur failure or to ideutilV' IR) teutial issues that cut be adder' to the 1'; A11 process ill efforts to st• htvhde replaeemeot e. deS for s144ific items reducing veliiele roar calls and inilm-m ing proficieueY.

All Ineveutice maim mmtee will [ to jwl- l'orwed at regnlad.I schtvlukd iupvvals acconliug to OEM standards fur the desig11atvd fleet
All uutiuie11ao( v ( ilwlndiug, but not limitetl to, vehicle PSI iuspectious, brake inspections, lift inspection,, major liftP\ fs, batter. maiuteuauee, i19 iulerior cleans, upholsten. sltantpitos, dinime, eolltrol iuspcetious) will be — i'„ taaciced utilizing au cmupuh•rizeYl system -
TC will comph with all Federal, state and lord 0XIMURt emission requirements. I11 addition, all vehicles will lune a . itlid veld; -le regista- ation and pernuutent license plates. : CII vehicles in re. euae service will carry proof of insurance.

Vehicle Repaim
Trvisp0I' tMi011 Concept, polivy is structured to assure dont quality aild thorough rop: irs arc olitde oil all vehicles Repairs will be thorough and p' l formed to iudustrl standards.

Pails gill meet and or escewl OEM specifications Wol-k orders mill be used to document repair I' imctions, diaauostics performed, itemized parts and fluids tilat were us"[.

All wheelchair lifts, ramps, tic -downs, mud related egoipmeut will meet ADA requity11: mts mud shall be inspected, sr, rviced, and lubricated at iutyrvals as uevessary to insom that the mhMddtair lifts and ramps are sale ; tial full'' ofieratiomtl before the vddcle is used ill revenue service. Operator pre -trip inspections mill be utilized to vhvek Lift operation before pull- out fmio the garage. The vehicle will INA be plaved ill service for all i=safety related itzam, ineladiug ioolwrable' vhceleliair lifts at. tie time of poll -out.

The bus mill either be placed not of service mail repaired.

All bode damage, corrosion, stress enteldug, mud defects not co. emd bq the original manufacturer will be reptired in it professional nrtrtner. All irpaics and painting Ntill be done in it professional manner.

Visibility for driver and passe11gers mill 11ot be obstructed, and glass shall be trplaced when, pits, crnckg abrasious randier uratches mfr escessi. e. I; Xressire rattles and othm auno. auces to pasvmger condom shall be repaired.

All mechmtical, elc4trical, outlt. iplex fq electrical, nit, a11d, br h. dnodic systems will be maintained ill a stfe: 1141 operating cmt41itiou.

Eleatiug and air-couditiouiug ( A/C) ( climate (' ontrol) s} Stesmmi mill be untained mod used to insure that the passenger comparluteut. tengMtatntr+ is eond'orhabl nuai11haiuvvl under all climatic cooditious at all times oil all in- service nulls. TC mill uutiuta. in the cli11ulte, voutrol sysnvu, hmtipg and IM s'' stenis, ill au operable condition throaghoot the entity. dear, TC will 111( 41 all Fc41eral, stab" and local El)A nvptirciuouts related to the Its(, of 171— von.

Proposal for Senior Transportation Shuttle Service

Page 28 ends

TRANSPORTATION CONCEPTS
All repairs will be made in accordaucc llitli applicable procnluccs listed in the vehicle manufacturer' s Inainteuance lolanuals and shall comply with ; ill local, state, and Federal rovon i ms.

Vehicle Qjeg'oin
The Cleanliness of the VOWCles that. nrc used fm• the Provision of irausit service is all iIII Portaut iOilicatoc to the passelogers of the quality of the service. ' Clic exterior wool interior cleanliness of the lehicle is readily noticed by the Passenger" and Contributes greatly to their Perception of. the service qualit;j. Transportation ( Incepts will utilize a. Ittilih mmter as well as till_ outside vendor Toho will be responsible to maintain the consistent elea Hness of the fleet. It would be The intent to mush the pus weelch,. 77he Project illanager will use it CnICUlateet SC1101ulc to. oignitor the e.lcaning Or the fleet aloof to ensure that each Vel liCl e. recei yes its reg riii ed Cleaning n ud detail.

Qn a daily basis, all velricles utilized in re°enuc service will havethe interiors svrept and iflod down. At a minimum of once vveclaly, the exteriors hill be' fully scrubbed and washed. III addition, the lrherls and inside of till llindows will be cleansed, and scrubbing of oil or other excessive residue off the rear em! dusting or vaeuundug of all scats, dashboard, stanchions . Ind surfaces; and sweeping or vacunming of till floor areas, including the rism—al of gum, grease, oil,. etc will' top lwrformevl.

Vehicle Raeorda
The proper functioning of the. Iloaiutenuouv department relies upon and accurate system of record keeping vetlying the performance of the department TC will Provide an up- todate vehicle file for each ovIdele iihich shall contain all pertinent vehicle : till] nlaiIitenallCe iafgrlolation ilocluding but. not hinted to vehicle make_, model, running repairs, Pm Schedules and activity, cork orders, Other cgniprnent, road call information, warranty iufocmation, and iuspeotion documentation.

The preventive maintenance insfeetion reports trill be kept for the term of the contrtart.

Daily bis condition reports mill be kept fora 90 -dal 1wriod, in accordance with CUP rola i reale n ts.

Implementation Plan
Transportation CoucePts(' CGS realizes that the inlplenamtation of the new contract is critical to the overall success or the: opentth" L It is our chance to mance an outsM" ohng filet inlpmssimt! We take this very seriously ns this mill set the tone for Public.

Ilemeption which not only reflects on TC but Lae ( AV of heal Beacb as well. This is a t•emeudous responsibility and our apPrOach to transition is one of dedication and commitment to ensure that the ontlinot service will stawtup on a positive note with the olienaious' service throughout the term of the contract.

TC operates several coutrnch tliat inwhvd an imllinl tralusition frmlo pnblic to Private 0PCi1111r, frsrm emnPeUtor tO TC, or ue.w rel -Vice aItogether. In addition, the until re of' this, Proposal for Senior Transportation Shutt/e Service

Page 29 ends

TRANSPORTATION CONCEPTS
hosiuess regmires the need to transition from day. to day oil numb' levels day to include: the additioll of seryice, route revisions, new emplo ecs, implementation of eery policies, now teclnnlogv, or new Contractual ohligatious, even traffic or weather conditions rill facilitate the need for snaking a transition. TC Relieves tine most important element of effectively carrying out a designated ` Uwnd on" is open; clear, and consistent conuuunicatiou. If all of the p upe invoked in iIll alcmentiug a transition along acith all of tle people who mild Re affected by the transition are informed nerd prepared to make the transition, aye are gua.rurteed success
This is where the strength of our people makes the difference. our timet Rriugs esiensive csdxrience, Professionalism, and connnitment and a historI- of lxrfornmonce excellence in tratrsitious siuula,r to the Cites Services. We recognize that the Cltia, s services are ouique with several distinctive characiorist; ics. However, the Citds oporatiotal requirements relative to the transitservice are faniliar to us as we have hands on experience in ewo, npPlication prolxasrd for this service.

We have asstuned a dull)- 1, 2021 startup. We would like to hold a. meeting with the City, inuneliately, ulnro contract inward. Oar phut will N, adjusted Rascal on any, schcvlule changes initiated h}- tine City. Additionally-, the plan gill he further tailored upon coordination with tile City.
d- kseribed Relota- axe the elements uceeBury for a smooth transition and intplenieutation.

Che primary ingredient to a successful trauskion is Hie establishment of a respectful Partnership Retweell TC, and the. City. This requires communication, worldng together as n, lean, final Clarification of and negodadmi of the contract, and establishing eonunou goals. In order to ellsure, that. wv accomplish these things, we will assign various members of the local and support loam dollies and responsibilities regniyod to ensure each identified milestone is net nud, a.lI items necessary forcouum transitions are carried out.

A master I ln.0 will he distributed to our team and team members will be held accouutahhe relative to their assignments.

Worldorce
1111• ough our existing opoutions tdn•onghwit southern California and through our proposed loony we have a sound understanding of tine service area; in addition to the nature of the service, the re9uhtory issues govovniug the service, and the relationship tluM most exist N-Neen the Contractor and the City.

As required Ry, law, TC will offer cugdoynneat to ally loony, cugtlo ce of ill(, enrrenc contractor who is qualified and intewoml in na.khW the hWUAHML However, as we realize the eutneut contractor ended operations anonths ago, we are prepared to lire as uecessarp. We will begin the recruiting proress immediately- upon Contract aMard / Notice to proceed.

We have a solid approach to hiring and rendidug enWhgms We trill sot up a hotline ill Which existing engdovices can call in and ( cave amessage as to any questions or r-oncerns they may have. Someone on the transition team will return theirca, ll within N hours.

For all new h i res, ae will i niplcu rent. strategies to Whole advertising ill local uetyspa lmrs, working with the City in conjunction with the Clitp' s website, and conuuunity outreach Proposal for Senior Transportation Shuttle Service

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c -

TRANSPORTATION CONCEPTS
C eFSeaQ ecca
that focus' s on the setti- ice area. Once ere hire thboptim; iJ nuutber of eutplocees to ensure ei'fective operations, we haVC to eusarc thattl]Pl arc h-aiueil properly.

TS; utsi+creation Concepts still begin training classes as necessary to eusurc 100`6 service provision oil dac one. TC has assumed that we will proide cotauays for training purposes.
0111. training approach rAill ensure that ,atsufficient cumber of Operators are trained and reads oil our first da3 or service. This is the same philosophy to accommodate ata tnruover experienced during the tern, of the contract. Transliorhaion Concepts has assumed an average of 209. turnover tluoughout the terve or the colunict.

Richard6 Gavin, Nbuli ger will lie resixwsi ble- far the con d i cation of all tinning efforts daring the transition loliism and in the fust ngmth of the contract. lie will uorh directly midi the Project Manager to eusurc all safety and training elhtneuts are properl} addressed. The local team %till work in conjunction with \Ilr. G%aiu during the transition phase anal take owlA safetn And Willing responsibilities upon service start.' 17te P..hgject Manager and tileTrainingManager will be ultimately responsible I' or both safety and training efforts I'or this project Nin Gavin is At certified and dearly understands the requirements assoeinted with the system drivers. All training Trill be c0lopleted at. the Redondo location.

Arliuiuistratice requirements such as the diswriduation of oimrating materials, the development and nuiintena.nce of detailed culployee files, creating and keeping au extensive library of training materials and setting up payaoll aw significant fuelors during the transition. All administrative, I' unctions will be handled locally under the dimetion of' 13rctt Baum, our Prgject Ntanager in conjunction lith our Opera -tions Staff.

Brett grill assign it designated inditiduld during the tr:uisition phase that will be responsible for glee establishment of accoapis, the estebtishnrgutpr petty cash funds, credit cavil ammunts awl payroll, the identification and implementation of the billing process, creation mal maintenanir of both eutplovee Polos and training library, setting up the preparation of the cehieles and initiation of' insurance coverage, any additional office supplies, coordivat.ion of eleaniilg pvocess for system vehicles, rant, collection and revenue proceduirs, and banking..

Operational Imam
A finalized tfnwlhwaml plan will be put fogAher, after contract. au -a ;d and meetings with the city as Oreuntstauces often change Front the planning stages to the actual implementation time.

Transportation Concepts is successful due to the ability to be flexible and effectively manage da,c' to they operitious. % ye arc prulxxsing a vert Lauds- ou, team oriented ope+mtioial appmach W this project Dne to the sizer of our cosnpaiic and our strategic app hum to pntsueopiiortututii that ,a.re a good I' it ror the organization, ue will have. Clic ability to give this project very personal attention from the top of the organization and beyomt This will be evident in the overall performance of the set -' ice and the inipact o the conuuuui ty.

Proposal Ar$enior Transportation Sheittle Service

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rc,-

TRANSPORTATION CONCEPTS
Trauspmtntimi Concepts tnrlc believes ill teamerork, among ow' employees and wioh the clients lie sore. We nppi' odch crnitrwung as a true partnership to provide the greatest good to Aw community. ' Cliffs philosoph3 mill t1Aw the entire process and greatic benefit the service in the long' run. Our goal with the Cil;) is continuous grom-di unit devo[ op iuml. and of course the effec:tke operation of the ( t[ cs service. In an ever- changing environment, there is always room for imyrol-enieut, and we at. TC mill eontinumisly strive for impro) emeut that mill result uJ a successful operation. Transportation Concepts p(;) clearly understa,ids the ( it! rerprinthwifts and oirrently has att operltional requirements in place to continue prodding servimAn a' wnwhss nrtnner ulmn signing a. nee contract.

Operating Faeility / Vehicle' Storage
our plaJr is to operate out of all existing facility location in Redondo Beach. '[' his site is 21 miles to the City or Seal Bmeh Senbr'Center i3'skung and is full;) functional for hotly operations and' vehicle maintenance.

A detailed timeline is included Fn11ow:

I ;: r
MAY 20 - NOTICE TO PROCEED
MAY 20 PRE STARTUP MEETING
MAY 20 BEGIN PREPARATION OF PROPOSED VEHICLES
MAY 21— PREPARE LOCATION MATERIALS
MAY 22— SETUP INITIAL MEETING WRH ANY POTE"^ L EXISTING EMPLOYEES MAY 22 PROVIDE MATERIACTOTHOSE POTENTIAL EXISTING EMPLOYEES MAY 22 SET UP EMPLOYEE HaRLINE FOR E%15{' ING EMPLOYEES TO CALL AND GET

INFORMATION

JUNE- SET UP, PUEL AGREEMENT
MAY/ JUNE $ TRATEOY, MEETINGS WITH TEAM, ENSURE TEAM UNDERSTANDS ROLES _ MAY/ JUNE SET UP CLEANING CONTRACT
I

ESTASLISH MEETING SCHEDULES Y/RH STAFF AND EMPLOYEE OUTREACH

TXROUGHOUTSHE MOMTH OP, MAY/ JUNE

ILE INTERVIEWS
JiT CUSTOM SAFETY MANUAL
START. HIRING
Proposal for Senior Transportation Shuttle Service

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On the Move
rc

TRANSPORTATION CONCEPTS

ENSURE ALL TE
I
MAY - 30 - OFFER EMPLOYMENT TO pUALIFIED EMPLOYEES
JUNE4 START TRAININGNFIR. ES JUNEE 5 -O CONFIRM STA. CONFIRMTFILES/ ALL SHOP CON TOOLSINSURANCE AND SUPPLIES JANE 10 MEET WRX CIT
JUN E: 10- ORDERUNIFORMS, SETUP OFFICE
SISINP ES JUNE' 13- ENSURE ACCOUNT N 1 PROCEDURES & PAYROLL PROCESS IS IN PLACE JUNEE -I%14 7 EMPLOYEEFILES REDS E M I2EDMANUAL
JUNE 20- FINAL CHECK ON EMPLOYEES; PflOGRAM MATERIALS
JUNE 23 - ENSURE SECURIT PROCEDURESES wDISPSPLAYED
JUNE 24- MEET WITH CFIT PAC EW
JUNE JUNE 24 -5 - SETUP ENSUREMAINTENANCE BENEFIT PgCKFILES IL ES ARE IN PLACE JUNE 26 - CONFIRM TRAINING OF, ALL' SfAFF
JUNE 26 -' ALL ROUTE TRAINING COMPLETE
JUNE 27 - RECEIVE UNIFORMS
JUNE27 PHONES, RAM F1NALC ECK READY JUNE 30- EMPLOYEE NECK JUNE JUNE W - 30 - KICK EMPLOYEE OFF E VENT RALLY

JULYI- SERVICE STARE
Proposal for Senior Transportation ShtittleService

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A.P.

TRANSPORTATIONCONCEPTS
References
We incite you to routiu' t oar current, clients 1' or coul'iruuation of our dedication, collmlitluent, alld excellent service Staud; lydS suit prrl'ornsuu•e. Reloly ; ar multi- nlo(10 Diad -A - hide and Fixed Boum lSItuWe contracts that me helve contiuuell to operate iu the SbnlJlero Culil' oruia Region over till' Iastseveral war" Loi-46611'\ a'nir 156:;\ l<lil`( I I' 1"" Ill 1\ till"'ISI I) U\ UC)':' RI:AGII Rcdoud' o- Beach,° Calilbruia
C]olltact ah` nf- Rvdolldo Beach
1111' orurltion Jdvee Rooaev
I' llinsit \ bwn Pr
19: 22 Al—tesia L'Ivd
Redondo 13 ach, CA 90278
810) 318 -OWI x 2670
10Ael'. raouev 11) redo a do. o 1,
Nature of Services Fixivl 54mte and to curb paratl• au; it trausportatiou senices.

SatlilvofServicbs
Ahproximatel' I a 10 - mile service Wren includes Redondo Beach, Rerulosa 13eacll, ilallliatt; ul h3cach Dual lit Se;; undo. ` VI11rIP I' Iret consists of 20 CSG polmred buses, 6 of n1lich am assigned to IRI)gtll of contract
Jx1ral' ansit. ittxpousible for dispatch, ol)eratioa, Suporvisiml and Iv i) c
of Fleet.
vdlivIemaintenaaeeou' fleetof, C: it% l-midedbuses.
f,eugtli of C' ouhact 11. Yeam
I; vpc. of F'Ivut C.' IGrcntly usiun computerized dispatch S) StvIo with GPS sXSWIII.

I) isj)atchin;; Svste_m LnplenlrnLltioti of minuuciat!) r s. stvm and - Real Time" tccbnolog) Ilou"' with Metro ' 11, M) msteul
of bpm ) lovers 36
Ounial Beveuae S' 1. 911illiou
lea' iti{ili :Aanilz Pclo' Verd 1 llep' 1> llsit Alit lorih 13htilq•.0 Ihlol niaGo of, Rllthi.
lou ph Ih Ctiaiuel:
lio.•iril C' hnirin; ul
230 ;North Bluld%km
Blithe, CA ! 1`24'4'
sn) 50- 5918
imcil, i•iil i iiFl:( d^ liia i I: roiil
SatlilvofServicbs Fixed route olid parahausit transportation services Vehicle Dort consists of, 12 buxS. RPgiollsible I' or dispatch, operation, III)(' 1' t'isioll, alld Afallltellallevon Ileetol ( JtV" bll5(' S IRI) gtll of contract 16Yeare
Iv i) c
of Fleet. Cnrrrntiv' usimi AV1, Item. tt•al9iiu; .capilbiIities as hell as a diriitaI 1)1Saltchlltg S%stelll oil 11mrdildl'o, Rll[-% cilia lice 1' ecol•d llig S) Stem ofGtll dovecs I
vunuil I1c, enlle 81: 2 3Gllion
Proposal / or Senior Transportation Shuttle Service

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TC
TRANSPORTA i ION CONCEPTS
cry aFS le33
bwatioll\ idle—': VAIAN I' ItANSIT
1ca] on, aCa1ifocuia- l
Citv-or rlvidou
Alld r i 3l ." mald
Trallslt Atiolagvt410, A%,;doll Calli' on Rd
A vN1oo, CA 90704
d 10) 510` 0220
11111191 / I) 1' i t\' 111; 1 \', I II111. r(IIII
SatturotServices Slllatic and Dial- a-RiHcthroll; hout the Cite of A\ illoll, using a, llcet.of l- 2' hwl vs for the Shuttle Route and for tlu• Dial -a - Bide. Responsible for lisp; tell, operations, Sujwi-A- isign and provision of coordivatin;; mhicle limiuteunuce on ftivrt of City and TC bnscs.

LA, mlth o1' (' outi' act 6 years
rvpl' or 1'' leet t till%Ilia " sillll)II Tniwsiit (' olllllnteli%ell dispatch S{' stenl aloll' s Dis ) atvhill^ Si"Sh',Ill ll-IIh all .- I. R\ siP. 11l : LI111i5lvlftl V- f01' IY` A. I tl1i1P tet41 01 U" V-. dovees l3:

Cunniil Revcuuc S700k,
LocPtt 04 \ aliiii.. C1TTf : 0E" @11, END0RA, i -
d( rlPndOl' 81•.f':i111f01' Illa I
itIofGh, idol -a.

Steven - llateer
Trapsportiltiou 0001- diwrtoi'
IL6 Efst Foothill Rhd
Utouitont, CA 91741.
626) 852- 4646
sIla tem• idci:^ Lei ifhw, ca. us.

Nature or'- wniecs Fxed rpoti, Metuoliuk, and INIrl( ml usit h'allsportatiou services vt' d11Ph` f_IP(' t Collsst5 of both eat; lm; I% bll5es allfl 1111111 Ail llti, 01wratims off CNN awl Gzisolitle fltet5. 11vSP3IISIb1v Vol- Ihapatvll, opel' atloll, Supel" V" 151011 and vehicle Illallltellallce Oil lLect or Clt;v IroAZded. b11SIS.

Tel -111 of _Andrcclueut ll
T% Lie of, VIoM CIII-i-vilth usilln fully autoulated computerized dispatch SvStem Di's tlitchilig Svstcal Rolf tolLim. h with a GPS system. of' Ein haves 18
Aimmil Reveoue 88001:-,
Proposal for Senior Transportation Shuttle Service

Page 35 ends

TC -

TRANSPORTATION CONCEPTS
C 04 SenQ eccQ.

I:ix Rion°\ rime I' LA YA NISTA SHL,dTLE
Phwn °Vista, CiiIil' ounia
I' laI a Vista hill s and laixlsrapeth lwizatiou
Dais -11 Saskin
hs( valtise Director.
6'1.00 Ma %;I Vista Drill,
Mn.%a Vistil, CA WON
3 10) 437- 1i( 1i0
Dawmsuski' ii6i11' srhsidclitiaLemn
inure of Services Fixed routes Sliattle, and oil deaculd translxlPtation services.

Vehicle fleet Is eolllprls(Yt o(' l' h\ IM i CNG blllel. ltvsj(oiislbl(` for dispatch, 01) e1-atloll, sllpel-visloll alld u-Illele Illallltellallcl' oil fleet of( Iieat nncided buses.

Tel -111 ofAgIveuuvat 9. ears
T} pc of Fleet Cnri-(Title usim; fully autimulted eoalpitelized dispatch siateol Iiislatchiug' Sv'* III Sim, li- aith; IGIS systl, m' mid TrsnslocVol- AVI, of Eul llovees 9
Ailuwil Ravouae S6001i
Proposal for Senior Transportation Shott% Service

Page 36 ends

TC-. ..

TRANSPORTATION CONCEPTS m.

CIDSt WO
Tr{lnshoil'.atioo (.' tuarpts . will provide the mam4; ement. alid operation of the Senior iShuttle Service ntiliziug ( a) 20 passeuper .. heeldmir equipped vehicles provided b. our complo.. Commonly rcferued to as a . le ei,ll pro. ide full% h•ained and coiluueuial licensed drivers, provide . chicle insu uuce as cc jniced to nxrtCalifaruia Cit;. requireuieuts, provide ma lagemept. a,ud sulx` r. isoi. oversight of operntion, nmintai all vehicles in accord, mcc.. itl. iegubtti p- i-egoh-omeots front Cl lP and _PUC. Shuttle_ service ill Ix- Iu•ovided Imsed upon the Yiva.l shuttle schedule determined by the Cit. of Seat Beach.

The cafe for this " tuculutc' olioation would be billed hs a. fixed nionthl. and Namable 110111- 1. billing methodology, t'he lewd anirn111f, Wo11ld. be payed VM+ month. This covers all costs associated u-ith the celiic-Ie lease and insurance, admiiustratiou and overhead costs.

The variable hourly rate moidd be bille(Vbasril ulmi the actual yehicte sen -we hones that opelate each month. These costs iuclode driver labor, regular vehicle muinteuance, fuel and cloaning, expeuses:

PROPOSALSUPERCEDED. SEE
15, 2021.

Proposal for Senior Transportation - Shuttle Service

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TRANSPORTATION CONCEPTS
City aFSenQ becci.

Ablitionai Inforniation
Exceptions
Upon irAiew of the Lip" P and sample contract, Transpoliatimi concepts leas not: ideut.ified miv exceptions I. hat it wishes to protose at this time.

Business Entity
Trausportatiou concepts is a dba of Parkins concepts lite. a. Calil'ornia cm1oration. Oar corporation number is Ci404N.

DIR Registration / Contractors License
Parking Concept, Iac. s Dl It ndnIbel, is 100001746t
Contract Signatories
Pit rstilmt to GlIil'ornia Corporation Code Section 319 the two indivi( Iimts Iat. the cowpa. oc has authorizol to bind the ornaaiza. tioa is as Polloex Rich Rogers, Chief Operating Officer
Gill Barnett, Corporate Secretary
Proposal for Senior Transportation Shuttle Service

Page 38 ends

TRANSPORTATION CONCEPTS
April 15, 2021
Iris Lee
Deputy Public Works Director / City Engineer
City of Seal Beach
211 Eighth Street
Seal Beach, CA 90740
RE: Pricing for Service Levels - Senior Shuttle
Dear Ms. Lee,
Thank you for the opportunity to submit revised pricing for the City of Seal Beach senior shuttle program.

The following outlines our monthly fixed and variable revenue hour ( VRH) rates for a three year term.

This assumes operating one ( 1) route up to 4 days per week with 7. 25 billable service hours per day. As discussed, the City will build in a lunch period for each scheduled day that the service operates.

The following is the breakdown of pricing and maximum levels anticipated:

Price Component Year I Year 2 Year 3
Fixed Monthly 5. 426. 15 5, 504.94 5. 636. 25
VRH Rate 48. 55 50. 08 51. 40
Max Monthly Hours 126 126 126
Max Monthly 11. 543. 45 11. 815. 02 12. 112. 65
Max Annual 138, 521. 14 141. 780. 24 145, 351. 80
If during the contract term the City desires to increase daily service by implementing a second route on the days that the existing route operates, this would require Transportation Concepts to add an additional vehicle to the dedicated fleet assigned to the City of Seal Beach. If this were to occur we would request that the monthly fixed costs be increased by the following:

Price Component Year I I Year 2 1Year 3
Additional Vehicle $ 1, 850 permonth 1 $ 1, 905 permonth 1 $ 1, 962. 15 permonth Additionally, if the City elects to extend the original term, each option year will be increased by the annual Consumer Price Index ( CPI -U) in accordance with the Los Angeles —Long Beach -Anaheim region for the most recently reported 12 month period.

Thank you again for the opportunity to be considered as the operator the City of Seal Beach Senior Shuttle Service. lUou,have any additional questions, please feel free to contact me.

Officer

CERTIFICATE OF LIABILITY INSURANCE

DATE ( MMIODIYYYY)
6/ 1/ 2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE. HOLDER.

IMPORTANT: If the certificateholder is an ADDITIONAL. INSURED; the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer riahts to the certificate holder in lieu of such endorsement( s).

PRODUCER
Infinity Assurance Group, dbalAG Insurance Services
PO Box 3646
Mission Viejo CA 92690
INSURED PARKCON- 01
Parking Concepts, Inc.
d ba. Transportation Concepts
12' Mauchly
Building J
Irvine CA 92618
INSURERB: United SpecialtyInsurance Com 12537
INSURER C :. Safety National Casualty Corpo 15105
INSURER D: Lexington Insurance Company 19437
INSURER E:

POLICY NUMBER
INSURER F:

MCY EXP
COVERAGES CERTIFICATE NUMBER: 1583964460 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY' THE' POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR LTR TYPE OF INSURANCE
AOdTSUBR

POLICY NUMBER

EFF MCY EXP
LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y BGS0039339 6/ 1/ 2021 6/ 1/ 2022 EACHOCCURRENCE 151, 000, 000 CLAIMS -MADE T OCCUR DAMAGE TO-RENrED
PREMISES ( Ea cxcemence) $ 100, 000
MED EXP ( My one person) so
PERSONAL & ADV INJURY 151, 000, 000
GEN' L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 1 $ 2, 000, 000 POLICY EJECT I LOC PRODUCTS - COMP/OP AGG 52,000, 000
GKLLAggregate 555, 000, 000
OTHER:

B AUTOMOBILE LIABILITY Y VCOMBINEDSINGLE UTO -CA -0000722 6/ 1/ 2021 1/ 1/ 2022 LIMIT
Li amiden0 1 $ 1, 000, 000
X ANY AUTO BODILY INJURY ( P., Pemon) 1s
OWNED SCHEDULED BODILY INJURY ( Per acddem) S

AUTOS ONLY AUTOS

X HIRED NON - OWNED

AUTOS ONLY X AUTOS ONLY

PRAMAGE OPERTY D
5 Per accident)
S

A UMBRELLA LIAR OCCUR
Y XLS1111125 6/ 1/ 2021 6/ 1/ 2022 EACH OCCURRENCE SS5, 000, 000 X EXCESS LIAB XN CLAIMS - MADE AGGREGATE 5$ 5, 000, 000 DED X RETENTIONS s

C WORKERS COMPENSATION

AND EMPLOYERS' LULBILT' YIN
ANYPROPRJEToMPARTNERIE% ECUTIVE
Y SP4064111 6/ 1/ 2021 6/ 1/ 2022 STATUTE
Or
El EACH
OFFiCER/ MEM6H E. L. O SEASECEA EMPLOYEEIs Mandatory Inh REXCWOEOP NIA
DESCRIPTION OF OPERATION$ delgw E. L. DISEASE - POLICY LIMIT s D Excess LiatiLty
O. nmmos Form
080677781 6/ 1/ 2021 611/ 2022 Aggregate $ 5, 000, 000
Each Owurtence $ 5, 000, 000
Retention'. None
DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLES ( ACORD 101, Additional Remarks Schedule, may be attached if mon apace is required) LOC 710 - City of Seal Beach, 211 8th Street, Seal Beach, CA 90740 City of Seal Beach are' additional' insureds per attached endorsements CG2010( 04/ 13) & CG2037( 04/ 13). Primary & Non -Contributory Wording applies per attached endorsement CG2001( 12/ 19). General Liability Waiver of Subrogation applies per attached endorsement CG2404( 12/ 19). Workers Compensation Waiver of Subrogation applies per attached endorsement WC4203040.

The ACORD name and logo are registered marks of ACORD

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Seal Beach
ACCORDANCE WITH THE POLICY PROVISIONS.

The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID:

LOC #:

AC40 ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AGENCY
IAG Insurance Services

NAMED INSURED
Parking Concepts, Inc.

POLICY NUMBER dba Transportation Concepts
TBD

NAIC LOGE
EFFECTIVE DATE: 06/ 01/ 2021

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance Fidelity/ Crime Insurance Coverage:

Policy #: 5202 P R 017020- 0
Effective: June 1, 2021 to June 1, 2022
Insurance Carrier: Markel American Insurance Company
1, 000, 000 - Limit
50, 000 - Retention - Each Loss
ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: BCS0039339 COMMERCIAL GENERAL LIABILITY
CG 20 10 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS - SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person( s)
Or Organization( s) Locations Of Covered Operations
ANY PERSON. OR ORGANIZATIONWHEN YOU ALL LOCATIONS

AND SUCH PERSON OR ORGANIZATION HAVE

AGREED IN WRITING IN A CONTRACT OR

AGREEMENT, EXECUTED PRIOR TO THE
OCCURRENCE" TO WHICH THIS INSURANCE

APPLIES, THAT SUCH PERSON OR

ORGANIZATION BE ADDED AS AN ADDITIONAL

INSURED ON YOUR POLICY
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II:— Who Is An Insured is amended to 2. If coverage provided to the additional insured is include as an additional insured the person( s) or required by a contract or agreement, the organization( s) shown in the Schedule, but only insurance afforded to such additional insured with respect to liability for " bodily injury", " property will not be broader than that which you are damage" or " personal and advertising injury" required by the contract or agreement to caused, in whole or in part, by: provide for such additional insured.

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured( s) at the location( s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law: and
B. With. respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to " bodily injury' or
property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project ( other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured( s) at the
location of the covered operations has been
completed; or
CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2

2. That portion of " your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III— Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.

Page 2 of 2 ends

POLICY NUMBER: BCS0039339 COMMERCIAL GENERAL LIABILITY
CG 20 37 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/ COMPLETED OPERATIONSLIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person( s) Location And Description Of Completed Or Organization( s) Operations

ANY PERSON OR ORGANIZATION WHEN YOU AND SUCH PERSON ALL LOCATIONS OR ORGAN17ATION ITAVEAGREED IN WRITING INA CONTRACT
OR AGREEMHNT, P.XECU' 11: D PRIOR TO 11117 " OCCURRENCE" TO WIIICI [ THIS INSURANCE. APPLIES, THAT SUCH PERSON OR

ORGANIZATION BE ADDED AS AN ADDITIONAL INSURED ON

YOUR POLICY
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II — Who Is An Insured is amended to
include as an additional insured the person( s) or
organization( s) shown in the Schedule, but only with
respect to liability for ' bodily injury" or " property damage" caused, in whole or in part, by " your work"
at the location designated and described in the
Schedule of this endorsement performed for that
additional insured and included in the " products -
completed operations hazard".

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to provide
for such additional insured.

With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the applicable
Limits of Insurance shown in the Declarations.

CG 20 37 04 13 © ISO Properties, Inc., 2004 Page 1 of 1 Insures copy
Policy* BCS0039339 COMMERCIAL GENERAL LIABILITY
CG 20 01 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

PRIMARY AND NONCONTRIBUTORY -

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

PRODUCTS/ COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance ( 2) You have agreed in writing in a contract or Condition and supersedes any provision to the agreement that this insurance would be contrary: primary and would not seek contribution
Primary And Noncontributory Insurance from any other insurance available to the additional insured.

This insurance is primary to and will not seek
contribution from any other insurance available to
an additional insured under your policy provided
that:
1) The additional insured is a Named Insured
under such other insurance; and
CG 20 01 12 19 C Insurance Services Office, Inc., 2018 Page 1 of 1 POLICY NUMBER: BCS0039339 COMMERCIAL GENERAL LIABILITY
CG 24 04 12- 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US ( WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

ELECTRONIC DATA LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES

POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES

PRODUCTS/ COMPLETED OPERATIONS LIABILITY COVERAGE PART

RAILROAD PROTECTIVE LIABILITY COVERAGE PART

UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS

SCHEDULE
Name Of Person( s) Or Organization( s):

Name OfPerson( s) Or Organization( s): Any personor organization for whom the insured has agreed to waive rights of recovery, provided such agreement is made in writing and prior to the loss Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV - Conditions:

We waive any right of recovery against the person( s)
or organization( s) shown in the Schedule above
because of payments we make under this Coverage
Part. Such waiver by us applies only to the extent that the insured has waived its right of recovery against
such person( s) or organization( s) prior to loss. This endorsement applies only to the person( s) or
organization( s) shown in the Schedule above.

CG 24 04 12- 19 0 Insurance Services Office Inc. 2018 Page 1 of 1 0456 00 0113 ( XWC)

ENDORSEMENT

BLANKET WAIVER OF SUBROGATION
Effective 12: 01 A. M., Local Time, June 01, 2021
In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, it is hereby understood and agreed that the Recovery From Others section of this Agreement is amended to include the: following additional language:

The CORPORATION has the right to pursue subrogation recoveries from anyone liable for an injury covered by this Agreement. The CORPORATION will not enforce its right against any person or organization for whom the EMPLOYER performs work under a written contract that requires the EMPLOYER to obtain this agreement from the CORPORATION.

All other terms, conditions, agreements and stipulations remain unchanged.

Attached to and forming a part of -- Excess Workers' Compensation and Employers' Liability Insurance Agreement No. SP4064838 issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to PARKING CONCEPTS, INC., ETAL, dated June 1, 2021.

SAFETY NATIONAL CASUALTY CORPORATION
President
Secretary
Agenda Item G

AGENDA STAFF REPORT
DATE: July 27, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Approving and Authorizing Amendment 2 to the
Professional Services Agreement with HF&H Consultants,
LLC for Services Related to the Implementation of Senate Bill 1383 (Organic Waste) and Contracting Assistance with the City’s Waste Hauler
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7804:

1. Approving Amendment 2 to the Professional Services Agreement with HF&H Consultants, LLC for additional services related to Senate Bill 1383 (Organic Waste) and Contracting Assistance with the City’s Waste Hauler, extending the term of the Agreement to December 31, 2027, and increasing compensation for such services by $50,000 for a revised total contract notto-exceed amount of $190,000; and,

2. Authorizing and directing the City Manager to execute Amendment 2 to the Professional Services Agreement with HF&H Consultants, LLC on behalf of the City.

BACKGROUND AND ANALYSIS:

On June 10, 2024, City Council adopted Resolution 7530, approving a Professional Services Agreement (Agreement) with HF&H Consultants, LLC (HF&H) for consulting services for the implementation of Senate Bill 1383 (Organic Waste) and related contracting assistance with the City’s existing waste hauler, Republic Services. SB 1383 was adopted to reduce the statewide disposal of organic waste, and the law grants CalRecycle the regulatory authority to achieve organic disposal reduction targets. Organic waste recycling is required from every waste generator, which includes residences, businesses, and government entities.

The City has made substantial progress in its negotiations with Republic Services to update the solid waste and recycling franchise agreement, which was originally entered into in 1997 and amended in 2020. The new amended and restated

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agreement will reflect organic waste provisions in compliance with SB 1383, which established methane emissions reduction targets for short-lived climate-pollutants (SLCP) in various sectors of California’s economy. In addition, the City continues to make progress on related SB 1383 compliance items.

On October 27, 2025, City Council adopted Resolution 7703 approving Amendment 1 to the Agreement, which extended the term of the Agreement through and including December 31, 2026 and increased compensation by $25,000, to support the extended timeframe of the negotiations and agreement development, as well as additional time to analyze, facilitate, and negotiate the contract.

Progress has continued to be made in negotiations, however, the timeline was impacted by the necessity of completing the Orange County Waste and Recycling Services Waste Infrastructure System Enterprise (WISE) Agreement by April 30, 2026 due to the expiration of the Waste Disposal Agreement. The WISE Agreement governs disposal at County landfills for stable rates. The City adopted the WISE Agreement on March 23, 2026 and completed all administrative requirements.

Staff is requesting to enter into Amendment 2 extending the term of the Agreement through and including December 31, 2027, and increasing compensation by $50,000 for a total contract not-to-exceed amount of $190,000, to support the additional time needed to complete the negotiations. Staff is optimistic the negotiations will be completed prior to December 31, 2027, however, the purpose of extending the agreement to this date is to support ongoing SB 1383 implementation efforts.

ENVIRONMENTAL IMPACT:

This item is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that approval of Amendment 2 to the Agreement with HF&H will not have a significant effect on the environment.

LEGAL ANALYSIS:

The City Attorney has reviewed the resolution and Amendment 2 and approved as to form.

FINANCIAL IMPACT:

Sufficient funds have been budgeted in the approved FY 2026-27 Waste Management Act account.

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RECOMMENDATION:

That the City Council adopt Resolution 7804:

2. Authorizing and directing the City Manager to execute Amendment 2 to the Professional Services Agreement with HF&H Consultants, LLC on behalf of the City.

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Patrick Gallegos
Iris Lee, Director of Public Works Patrick Gallegos, City Manager Prepared by: Lauren Barich, Management Analyst
ATTACHMENTS:

A. Resolution 7804
B. Amendment 2 to Professional Services Agreement with HF&H Consultants, LLC
C. Amendment 1 to Professional Services Agreement with HF&H Consultants, LLC
D. Professional Services Agreement with HF&H Consultants, LLC RESOLUTION 7804

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT 2 TO THE PROFESSIONAL SERVICES

AGREEMENT WITH HF&H CONSULTANTS, LLC FOR SERVICES
RELATED TO THE IMPLEMENTATION OF SENATE BILL 1383
(ORGANIC WASTE) AND CONTRACTING ASSISTANCE WITH
THE CITY’S WASTE HAULER
WHEREAS, on June 10, 2024, the City Council adopted Resolution 7530 approving a Professional Services Agreement (Agreement) with HF&H Consultants, LLC (HF&H) for consulting services for the implementation of Senate Bill 1383 (Organic Waste) and related contracting assistance with the City’s current waste hauler, Republic Services; and,
WHEREAS, on October 27, 2025, the City amended the Agreement by Amendment 1, extending the term through and including December 31, 2026, and authorizing an increase in compensation of $25,000, for a revised total contract not-to-exceed amount of $140,000; and,
WHEREAS, the City desires to amend the Agreement by this Amendment 2 to extend the term through and including December 31, 2027, and authorize an increase in compensation of $50,000, for a revised total contract not-to-exceed amount of $190,000.

NOW, THEREFORE, the Seal Beach City Council does resolve, declare, determine, and order as follows:

Section 1. The City Council hereby approves Amendment 2 to the Agreement dated June 10, 2024, between the City of Seal Beach and HF&H Consultants, LLC, extending the Agreement’s term through and including December 31, 2027, and increasing the compensation by $50,000 for a revised total contract not-to-exceed amount of $190,000.

Section 2. The City Council hereby authorizes and directs the City Manager to execute Amendment 2.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 27th day of July 2026 by the following vote:

AYES: Council Members _________________________________________ NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Lisa Landau, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7804 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 27th day of July 2026.

Gloria D. Harper, City Clerk

AMENDMENT 2

PROFESSIONAL SERVICES AGREEMENT
for
Implementation of Senate Bill 1383 (Organic Waste) and Contracting Assistance with City’s Waste Hauler
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
HF&H Consultants, LLC
590 Ygnacio Valley Road, #105
Walnut Creek, CA 94596
This Amendment 2 dated July 27, 2026, amends that certain agreement dated June 10, 2024, as previously amended by Amendment 1 dated October 27, 2025, (collectively referred to as the “Agreement”) by and between the City of Seal Beach (City), a California charter city, and HF&H Consultants, LLC (Consultant), a California limited liability company, (collectively, “the Parties”).

Page 2 of 16 ends

RECITALS
A. City and Consultant are parties to an agreement, pursuant to which for Consultant to provide professional services and waste hauler contracting assistance related to implementation of Senate Bill 1383 (Organic Waste).

B. Effective June 10, 2024, pursuant to Resolution 7530, City and Consultant entered into an Agreement by which Consultant provides professional services related to implementation of Senate Bill 1383 (Organic Waste) and provision of contracting assistance with the City’s waste hauler for a two-year term, for the not-to-exceed amount of $115,000.

C. On October 27, 2025, City adopted Resolution 7703 amending the Original Agreement by Amendment 1 to extend the term through December 31, 2026, and to authorize an increase in Consultant’s compensation by $25,000 for the services for a revised total compensation in the not-to-exceed amount of $140,000 for the term.

D. City and Consultant wish to amend the Agreement by this Amendment 2 to extend the term through December 31, 2027 and to authorize an increase in Consultant’s compensation by $50,000 for the services for a revised total compensation in the not-to-exceed amount of $190,0000 for the term, as provided herein.

AMENDMENT 2
NOW, THEREFORE and in consideration of the foregoing and of the mutual covenants and promises herein set forth, the parties agree to amend the Agreement as follows:

Section 1. Subsection 1.1 of Section 1.0 (Scope of Services) of the Agreement is hereby amended to read as follows:
“1.1. Consultant’s Services. In compliance with all terms, conditions and provisions of this Agreement, Consultant shall provide those professional services (“Services”) set forth in the attached Exhibit A (Consultant’s Original Proposal) , Exhibit A-1 (Consultant’s August 28, 2025 Updated Proposal), and Exhibit A-2 (Consultant’s April 13, 2026 Updated Proposal). (Exhibits A, A-1 and A-2 are collectively referred to as “Consultant’s Scope of Services”).”
Section 2. Subsection 1.5 (Agreement Documents; Order of Precedence) is hereby added to Section 1.0 (Scope of Services) to read as follows:
“1.5 Agreement Documents; Order of Precedence. The
Agreement Documents include this Agreement and all of the following:
(i) the Original Proposal (Exhibit A); (ii) the August 28, 2025 Updated Proposal (Exhibit A-1); (iii) the April 13, 2026 Updated Proposal (Exhibit A-2); and (iv) Terms for Compliance with California Labor Law Requirements (Exhibit B), all of which are incorporated herein by this

Page 3 of 16 ends

reference. In the event of any inconsistency or conflict between this Agreement and any Exhibit or incorporated documents, the order of precedence shall be as follows: (i) this Agreement; and then (ii) Exhibit B (Terms for Compliance with California Labor Law Requirements); and then (iii) Exhibit A-2 (April 13, 2026 Updated Proposal); and then (iv) Exhibit A-1 (Updated August 28, 2025 Proposal); and then Exhibit A (Original Proposal), shall control. To the extent there is any conflict between Exhibit A, Exhibit A-1, and Exhibit A-2, Exhibit A-2 shall control. To the extent that there is any conflict between Exhibit A, Exhibit A-1, Exhibit A-2, the Original Agreement, Amendment 1 and Amendment 2, Amendment 2 shall control.”
Section 3. Section 2.0 (Term) of the Agreement is hereby amended in its entirety to read as follows:
“2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall remain in full force and effect until December 31, 2027, unless sooner terminated as provided in Section 5.0 of this Agreement.” Section 4. Section 3.0 (Consultant Compensation) of the Agreement is hereby amended , to read as follows:
“3.0 Consultant’s Compensation
City will pay Consultant at the hourly rates shown on the fee schedule as set forth in Exhibit A (Proposal), Exhibit A-1 (August 28, 2025 Updated Proposal), and Exhibit A-2 (April 13, 2026 Updated Proposal) but in no event will the City pay more than the total not-to-exceed amount of $190,000 for all Services performed pursuant to Exhibits A, A-1 and A-2) for the term. Payment for any additional work authorized by the City pursuant to Subsection 1.4 will need to be compensated in accordance with the fee schedules set forth in Exhibits A, A-1, and A-2, and shall not exceed the amount authorized by the City Council at the time of award for the term.” Section 5. All references to the term “Agreement” throughout Sections

1.0 through 38.0 inclusive, of the Agreement are hereby modified to include the this Amendment 2, dated July 27, 2026, and all provisions hereof, as if all of those terms are fully set forth therein.

Section 6. Except as expressly modified or supplemented by this Amendment 2, all other provisions of the Agreement shall remain unaltered and in full force and effect.

Section 7. The persons executing this Amendment 2 on behalf of Consultant warrants that he or she is fully authorized to execute this Amendment

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2 on behalf of said Party, and that by his or her execution, Consultant is formally bound to the provisions of this Amendment 2.
[Signatures on the following pages]

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EXHIBIT A
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EXHIBIT A-1
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EXHIBIT A-2
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EXHIBIT B

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those Services that are “public works”, Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Consultant and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Consultant or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request.

Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor.

7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; 15 of 16
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certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

8. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. Consultant shall not perform work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. Consultant and subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If Consultant or any subcontractor becomes debarred or suspended during the duration of the project, Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work.

Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subcontractor who will perform work on the project, Consultant shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each 16 of 16
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subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages.

Consultant shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement.

AMENDMENT 1

PROFESSIONAL SERVICES AGREEMENT
for
Implementation of Senate Bill 1383 ( Organic Waste) and Contracting Assistance with City' s Waste Hauler
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
0 HF& H Consultants, LLC
590 Ygnacio Valley Road, # 105
Walnut Creek, CA 94596
This Amendment 1 ( First Amendment) dated October 13, 2025, amends that certain agreement ( Agreement) dated June 10, 2024, by and between the City of Seal Beach City), a California charter city, and HF& H Consultants, LLC ( Consultant), a California limited liability company, ( collectively, " the Parties").

RECITALS
A. City and Consultant are parties to an agreement entered into on June 10, 2024 ( Original Agreement) for Consultant to provide professional services related to implementation of Senate BIII 1383 ( Organic Waste) and contracting assistance with the City' s waste hauler for a two- year term, for the not -to -exceed amount of $115, 000.

B. City and Consultant wish to amend the Original Agreement by this First Amendment to extend the term through December 31, 2026, and to authorize an increase in Consultant' s compensation by $ 25, 000 for the services for a revised total compensation in the not -to -exceed amount of $ 140, 000 for the term, as provided herein.

AMENDMENT 1
NOW, THEREFORE and in consideration of the foregoing and of the mutual covenants and promises herein set forth, the parties agree to amend the Agreement as follows:

Section 1. Subsections 1. 1 and 1. 2 of Section 1. 0 ( Scope of Services) of the Agreement is hereby amended to read as follows:

1. 1. Consultant' s Services. In compliance with all terms, conditions and provisions of this Agreement, Consultant shall provide those professional services (" Services") set forth in the attached Exhibit A ( XXXX) ( Consultant' s Scope of Services) and Exhibit A- 1 Consultant' s Updated Proposal), which are hereby incorporated by reference. To the extent that there is any conflict between Exhibits A and A- 1, this Agreement, and Amendment 1, Amendment 1 to this Agreement shall control."
Section 2. Subsection 1. 5 ( Agreement Documents; Order of Precedence) is hereby added to Section 1. 0 ( Scope of Services) to read as follows:

1. 5 Agreement Documents. Order of Precedence. The
Agreement Documents include this Agreement and all of the following:
i) the Proposal ( Exhibit A); and ( ii) the Updated Scope of Services Exhibit A- 1); and ( iii) Terms for Compliance with California Labor Law Requirements ( Exhibit B) and all of which are incorporated herein by this reference. In the event of any inconsistency or conflict between this Agreement and any Exhibit or incorporated documents, the order of precedence shall be as follows: ( i) this Agreement; and then ( ii) Exhibit B ( Terms for Compliance with California Labor Law Requirements), and then ( iii) Exhibit A ( Proposal); and then ( iv) Exhibit A- 1 ( Updated Proposal), shall control. In the event there is any conflict between the Agreement, on the one hand, and Exhibits A, A- 1 and/ or B, on the other hand, the Agreement shall control."

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Section 3. Section 2. 0 ( Term) of the Agreement is hereby amended in its entirety to read as follows:

2. 0 Term
This term of this Agreement shall commence as of the Effective Date and shall remain in full force and effect until December 31, 2026, unless sooner terminated as provided in Section 5. 0 of this Agreement." Section 4. Section 3. 0 ( Consultant Compensation) of the Agreement is hereby amended , to read as follows:

3. 0 Consultant' s Compensation
City will pay Consultant at the hourly rates shown on the fee schedule as set forth in Exhibit A ( Proposal) and Exhibit A- 1 ( Updated Proposal), but in no event will the City pay more than the total not -to -exceed amount of 140, 000 for all Services performed pursuant to Exhibits and A- 1) for the term. Payment for any additional work authorized by the City pursuant to Subsection 1. 4 will need to be compensated in accordance with the fee schedules set forth in Exhibits A and A- 1, and shall not exceed the amount authorized by the City Council at the time of award for the term." Section 5. Subsection 5. 3 is added to Section 5. 0 ( Termination) to read as follows:

5. 3 Unless otherwise specified in the notice of termination, Consultant shall cease all work under this Agreement immediately upon the effective termination date. Upon termination, City shall be immediately given title to and possession of all Work Product ( as defined in Subsection

24. 1 of this Agreement) and all other documents, writings, and/ or deliverables produced or developed pursuant to this Agreement. Provided that Consultant is not then in breach, City shall pay Consultant all undisputed amounts for any portion of the Services satisfactorily completed prior to termination, based on the reasonable value of the Services rendered. If said termination occurs prior to completion of any specific task for which a payment request has not been received, the charge for Services performed shall be the reasonable value of such Services, based on an amount agreed to by City and Consultant. City shall not be liable for any costs other than the charges or portions thereof which are specified herein.

In no event shall Consultant be entitled to payment for unperformed services or services within the Scope of Services performed prior to the effective date of this Agreement; and Consultant shall not be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services up to date of termination. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation or damages."

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Section 6. Section 7. 0 ( Notices) is hereby replaced in its entirety to read as follows:

7. 0 Notices

7. 1 All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of Seal Beach
211 - 8th Street
Seal Beach, California 90740
Attn: City Manager
To Consultant: HF& H Consultants, LLC.
590 Ygnacio Valley Road, # 105
Walnut Creek, CA 94596
Attn- Laith Ezzet

7. 2 Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service." Section 7. Section 17. 0 ( Governing Law) is hereby replaced in its entirety to read as follows:

17. 0 Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Orange County, California, shall be the venue for any action or proceeding that may be brought by reason of, that arises out of, and/ or relates to any dispute under this Agreement whether contract, tort or both)."
Section 8. Section 18. 0 ( No Third Party Rights) is hereby replaced in its entirety to read as follows:

18. 0 No Third Party Beneficiaries
This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity shall be deemed to have any rights hereunder against either party by virtue of this Agreement."

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Seal Beach City CouncilJuly 27, 2026

Seal Beach City Council
July 27, 2026