2. Wherever the word “may” or “ought” is used, the action to which it refers is discretionary.
Wherever the word “shall” or “will” is used, the action to which it refers is mandatory.
PRODUCTS – NOT USED
EXECUTION – NOT USED
END OF SECTION
Packet Page 303
JANUARY 2022
TEMP. WATER POLLUTION CONTROL 01 5723-1 City of Seaside Del Monte Manor L.I.D. Project
DIVISION 1 GENERAL REQUIREMENTS
SECTION 01 57 23
TEMPORARY WATER POLLUTION CONTROL
PART 1 – GENERAL
1.1 SUMMARY
A. Work in this section includes furnishing all labor, equipment and materials necessary for the implementation of temporary Water Pollution Controls, including implementation, monitoring, and maintenance of Best Management Practices (BMPs).
B. The anticipated area of disturbance for this project is less than one acre. If the area of disturbance will exceed one acre, the OWNER must obtain coverage under the State’s Construction General Permit. The CONTRACTOR shall notify the ENGINEER in the event he anticipates the area of disturbance will exceed one acre. The CONTRACTOR shall not disturb more than one acre on the site, including staging, material lay-down, and equipment storage areas, if the OWNER has not gained coverage under the Permit C. Principal items of work include:
1. Training employees and subcontractors in stormwater Best Management Practices (BMPs)
2. Stormwater site inspections
3. Reporting and recordkeeping
4. Implementing and maintaining BMPs, and removing BMPs when no longer needed.
5. Non-stormwater management and good housekeeping practices
6. Final site cleanup
1.2 REFERENCES
A. Standard Specifications, State of California, Department of Transportation (Caltrans), 2018 edition
B. Standard Plans, State of California, Department of Transportation (Caltrans), 2018 edition
C. Construction Site Best Management Practices Manual (BMP Manual), State of California, Department of Transportation (Caltrans), 2003 edition
1.3 QUALITY ASSURANCE
A. CONTRACTOR’s Water Pollution Control Manager (WPCM) is responsible for overseeing the implementation of Temporary Water Pollution Control (WPC) work on a day-to-day basis. The WPCM shall be an employee of the Contractor and shall be on site regularly.
B. The WPCM shall educate, direct and enforce compliance with WPC requirements by all employees and subcontractors.
C. All contractor employees, subcontractors, and heavy equipment operators shall attend a pre-construction WPC training session conducted by the Contractor’s WPCM.
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JANUARY 2022
TEMP. WATER POLLUTION CONTROL 01 5723-2 City of Seaside Del Monte Manor L.I.D. Project
1.4 GENERAL PERFORMANCE REQUIREMENTS
A. All storm water and non-storm water discharges shall be in compliance with all applicable federal, state, and local requirements.
B. This Section outlines the contract minimum requirements, and does not relieve the Contractor of his responsibilities for protection of water quality in accordance with all federal, state, and local requirements.
C. Additional BMPs shall be required if the BMPs which are utilized are not adequately protecting water quality.
D. The Contractor shall update the Water Pollution Control Drawings to indicate current operations, equipment used, sequence of work, and other aspects of the project.
E. Contractor is responsible for the performance of subcontractors. Contractor’s WPCM shall inspect and monitor all subcontractors’ work and storage areas for compliance with this Section.
1.5 FINES AND PENALTIES
A. Contractor shall pay any fines and be liable for any other penalties that may be imposed by any federal, state, or local regulatory agency for non-compliance with any water quality requirement during the course of work.
B. Contractor is responsible for implementing any and all BMP corrective measures, at his own expense, as may be directed by the regulatory agencies.
PART 2 – PRODUCTS
2.1 MATERIALS
A. Provide all temporary and permanent water pollution control measures, equipment and materials as required by this Section and the Construction Drawings.
B. Materials shall conform to the Caltrans Standard Specifications and Caltrans Standard Plans including Standard Specifications sections:
1. 13-4 Job Site Management
2. 13-5 Temporary Soil Stabilization
3. 13-6 Temporary Sediment Control
4. 13-7 Temporary Tracking Control
5. 13-8 Temporary Active Treatment System
6. 13-9 Temporary Concrete Washouts
7. 13-10 Temporary Linear Sediment Barriers
8. 14-9 Air Quality
9. 14-10 Solid Waste Disposal and Recycling
10. 14-11 Hazardous Waste and Contamination
2.2 SUBMITTALS
A. Provide documentation for WPCM, employee and subcontractor training, including preconstruction WPC training.
PART 3 – EXECUTION
3.1 MONITORING, INSPECTIONS AND REPORTING
A. Monitor the National Weather Service (NWS) forecast on a daily basis during the rainy season.
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TEMP. WATER POLLUTION CONTROL 01 5723-3 City of Seaside Del Monte Manor L.I.D. Project
B. Conduct inspections:
1. Within 72 hours prior to predicted rain events to ensure that the site is prepared for the rain event
2. Within 48 hours after a rain event to evaluate BMP performance and identify corrective actions
3. Conduct daily inspections of adjoining public roadways, material storage areas, and vehicle and equipment areas.
C. Implement identified corrective actions within 72 hours, unless a later date is authorized.
D. Notify the OWNER of any site visits by or correspondence received from any federal, state, or local agency, which are related to activities under this Section.
3.2 BEST MANAGEMENT PRACTICES
A. Implement Best Management Practices as required by Sections 13 and 14 of the Caltrans Standard Specifications.
B. Work shall comply with the following Caltrans Standard Specifications Sections, as applicable:
1. 13-4 Job Site Management
2. 13-5 Temporary Soil Stabilization
3. 13-6 Temporary Sediment Control
4. 13-7 Temporary Tracking Control
5. 13-8 Temporary Active Treatment System
6. 13-9 Temporary Concrete Washouts
7. 13-10 Temporary Linear Sediment Barriers
8. 14-9 Air Quality
9. 14-10 Solid Waste Disposal and Recycling
10. 14-11 Hazardous Waste and Contamination
C. Best Management Practices shall be implemented concurrent with the commencement of construction, shall be maintained throughout construction, and shall be removed when no longer required, when approved by the ENGINEER.
3.3 COMPLETION OF WORK
A. Final site cleanup and stabilization shall be considered complete when all of the following have been achieved:
1. The site will not pose any additional sediment discharge risk than it did prior to the commencement of construction activity;
2. There is no potential for construction-related storm water pollutants to be discharged into site runoff;
3. Final stabilization has been reached;
4. Construction materials and wastes have been disposed of properly;
5. Post-construction storm water management measures have been installed;
6. All construction-related equipment, materials and any temporary BMPs no longer needed are removed from the site.
END OF SECTION
Packet Page 306
JANUARY 2022
FIELD ENGINEERING 01 71 23-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 1 GENERAL REQUIREMENTS
SECTION 01 71 23
FIELD ENGINEERING
PART 1 – GENERAL
1.1 SECTION INCLUDES
A. Work in this section includes surveying and engineering services required for the execution of work.
B. CONTRACTOR must:
1. Provide SURVEYOR to perform construction staking as outlined herein
2. Locate utilities by an appropriate combination of potholing and electronic detection
3. Verify horizontal and vertical locations of all utility crossings and points of connection
4. Verify horizontal and vertical elevations of existing improvements at match points
5. Provide any engineering calculations and/or plans required for execution of CONTRACTOR’S construction methods
C. Principal items of work include:
1. Field location of existing on-site utility lines and improvements required for the execution of the work under this contract.
2. Surveying and construction staking work required for the execution of the work under this contract.
3. Civil, structural, or other professional engineering services required to execute Contractor’s construction methods.
1.2 EXISTING DATA
A. Review and verify the existing horizontal and vertical controls within two (2) weeks of Notice to Proceed, and prior to the start of work.
B. Review all record documents provided by the OWNER within two (2) weeks of Notice to Proceed, and prior to the start of work,
C. Site data given herein and on the Drawings are as exact as could be secured, but their absolute accuracy cannot be guaranteed. Exact locations, distances, elevations, etc., shall finally be governed by field conditions and the ENGINEER’S instructions.
D. In the event there is any conflict between actual conditions and the Drawings, notify the ENGINEER immediately and do not proceed with the work until directed by the ENGINEER.
1.3 QUALIFICATIONS OF SURVEYOR
A. California registered civil engineer or California licensed land surveyor, acceptable to OWNER
1.4 QUALIFICATIONS OF ENGINEER
A. California registered engineer of the appropriate discipline, acceptable to OWNER.
1.5 SUBMITTALS
A. Submit the name, address, and license number of the ENGINEER to the OWNER, if CONTRACTOR-provided.
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JANUARY 2022
FIELD ENGINEERING 01 71 23-2 City of Seaside
Del Monte Manor L.I.D. Project
PART 2 – PRODUCTS
2.1 NOT USED.
PART 3 – EXECUTION
3.1 PROTECTION OF SURVEY REFERENCE POINTS
A. Locate and protect existing survey reference points prior to starting site work, and preserve all permanent reference points during construction.
B. All stakes, boundary lines, corner markers, benchmarks survey markers, etc., which have been or may be established in any part of the site, must be carefully preserved and respected by the CONTRACTOR and must be restored at the CONTRACTOR's expense if lost or destroyed as a result of the CONTRACTOR's operations.
3.2 CONSTRUCTION STAKING
A. Prior to the start of work, SURVEYOR shall review and verify the existing horizontal and vertical controls. Report any discrepancies to the ENGINEER.
B. Establish and safeguard a minimum of two permanent benchmarks on the project site.
C. SURVEYOR shall establish all necessary horizontal and vertical survey control lines and points on site prior to commencement of CONTRACTOR’s work, as outlined below. These controls shall be maintained by the CONTRACTOR throughout the course of construction.
D. The following survey stakes shall be provided by the CONTRACTOR-PROVIDED SURVEYOR for use in constructing the improvements as shown on the contract documents.
1. Rough Grade Stakes for areas to be paved and play area to be excavated.
2. Finish Grade Stakes for curbs, gutters, slabs, and sidewalk areas – Provided stakes at grade breaks and angle points, at beginning and end of horizontal and vertical curves, at maximum 25’ spacing on curved alignments, at 50’ spacing on tangent alignments, and as generally necessary for construction of the work.
3.3 RECORDS
A. Maintain a complete, accurate log of all control and survey work as it progresses.
B. Upon completion of final site improvements, prepare record (as-built) drawings including locations and elevations of all underground utilities, site drainage piping and structures, points of connection, manholes and drain inlets, and locations of utility stub outs.
END OF SECTION
Packet Page 308
Contract Close Out 01 7700 - 1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 1 GENERAL REQUIREMENTS
SECTION 01 7700
CONTRACT CLOSE OUT
GENERAL
1.01 SUMMARY
A. Section describes requirements and procedures for:
1. Project cleaning
2. Testing of equipment and systems
3. Substantial Completion
4. Final Completion
5. Close Out
6. Warranties
1.02 SUBSTANTIAL COMPLETION
A. Removal of Temporary Construction Facilities and Project Cleaning.
1. Prior to Substantial Completion inspection: remove temporary materials, equipment, services, and construction; clean all areas affected by the Work; clean and repair damage caused by installation or use of temporary facilities; restore permanent facilities used during construction to specified condition.
B. Equipment and Systems.
1. Prior to Substantial Completion, Contractor shall start up, run for periods prescribed by Owner, operate, adjust and balance all manufactured equipment and Project systems, including but not limited to, mechanical, electrical, safety, fire, and controls.
2. Demonstrate that such equipment and systems conform to contract standards and manufacturer’s guarantees. Where applicable, use testing protocols specified, and if the contract is silent, then consistent with manufacturer’s recommendations and industry standards.
C. Procedure for Substantial Completion
1. When Contractor considers Work or designated portion of the Work as Substantially Complete, submit written notice to Owner, with list of items remaining to be completed or corrected and explanation of why such items do not prevent Owner’s beneficial use and occupancy of the Work for its intended purposes. Within reasonable time, Owner will inspect to determine status of completion.
2. Should Owner determine that Work is not Substantially Complete, Owner will promptly notify Contractor in writing, listing all defects and omissions. Contractor shall remedy deficiencies and send a second written notice of Substantial Completion. Owner will reinspect the Work.
If deficiencies previously noted are not corrected on reinspection, then pay the cost of the reinspection.
3. When Owner concurs that Work is Substantially Complete, Owner will issue a written notice or certificate of Substantial Completion, accompanied by Contractor’s list of items to be completed or corrected as verified by Owner.
4. Manufactured units, equipment and systems that require startup must have been started up and before a notice or certificate of Substantial Completion will be issued.
5. A punch list examination will be performed upon Substantial Completion. One follow-up review of punch list items for each discipline will be provided. If further Site visits are required to review punch list items due to incompleteness of the Work by Contractor, Contractor will reimburse Owner for costs associated with these visits.
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Contract Close Out 01 7700 - 2 City of Seaside
Del Monte Manor L.I.D. Project
1.03 FINAL COMPLETION
A. Requirements
1. Final Completion occurs when Work meets requirements for Owner’s Final Acceptance.
B. Procedure
1. When Contractor considers Work is Finally Complete, submit written certification that:
a. Contractor has inspected Work for compliance with Contract Documents, and all requirements for Final Acceptance have been met.
b. Except for Contractor maintenance after Final Acceptance, Work has been completed in accordance with Contract Documents and deficiencies listed with Certificate of Substantial Completion have been corrected. Equipment and systems have been tested in the presence of Owner, and are operative.
c. Project Record Documents are completed and turned over to Owner, and Work is complete and ready for final inspection.
2. In addition to submittals required by Contract Documents, provide submittals required by governing authorities and submit final statement of accounting giving total adjusted Contract Sum, previous payments, and sum remaining due.
3. Should Owner determine that Work is incomplete or Defective, Owner promptly will so notify Contractor, in writing, listing the incomplete or Defective items. Contractor shall promptly remedy the deficiencies and notify the Owner when it is ready for reinspection.
C. Final Adjustments of Accounts:
1. Submit a final statement of accounting to Owner, showing all adjustments to the Contract Sum and complete and execute Document 00 6530 (Agreement and Release of Claims).
2. If so required, Owner shall prepare a final Change Order for submittal to Contractor, showing adjustments to the Contract Sum that were not previously made into a Contract Modification.
D. Warranties
1. Execute Contractor’s Submittals and assemble warranty documents, and Installation, Operation, and Maintenance Manuals, executed or supplied by Subcontractors, suppliers, and manufacturers. Provide table of contents and assemble in 8½ inches by 11 inches three-ring binder with durable plastic cover, appropriately separated and organized.
Assemble in Specification Section order.
2. Submit material prior to final Application for Payment. For equipment put into use with Owner’s permission during construction, submit within 14 Days after first operation. For items of Work delayed materially beyond Date of Substantial Completion, provide updated Submittal within 14 Days after acceptance, listing date of acceptance as start of warranty period.
3. Warranty Forms: Submit drafts to Owner for approval prior to execution. Forms shall not detract from or confuse requirements or interpretations of Contract Documents. Warranty shall be countersigned by manufacturers. Where specified, warranty shall be countersigned by Subcontractors and installers.
4. Rejection of Warranties: Owner reserves right to reject unsolicited and coincidental product warranties that detract from or confuse requirements or interpretations of Contract Documents.
5. Term of Warranties: For materials, equipment, systems, and workmanship, warranty period shall be two years minimum from date of Final Completion of entire Work except where:
a. Detailed Specifications for certain materials, equipment or systems require longer warranty periods.
b. Materials, equipment or systems are put into beneficial use of Owner prior to Final Completion as agreed to in writing by Owner.
E. Warranty of Title:
Packet Page 310
Contract Close Out 01 7700 - 3 City of Seaside
Del Monte Manor L.I.D. Project
1. No material, supplies, or equipment for Work under Contract shall be purchased subject to any chattel mortgage, security agreement, or under a conditional sale or other agreement by which an interest therein or any part thereof is retained by seller or supplier. Contractor warrants good title to all material, supplies, and equipment installed or incorporated in Work and agrees upon completion of all Work to deliver premises, together with improvements and appurtenances constructed or placed thereon by Contractor, to Owner free from any claim, liens, security interest, or charges, and further agrees that neither Contractor nor any person, firm, or corporation furnishing any materials or labor for any Work covered by Contract shall have right to lien upon premises or improvement or appurtenances thereon.
Nothing contained in this paragraph, however, shall defeat or impair right of persons furnishing materials or labor under bond given by Contractor for their protection or any rights under law permitting persons to look to funds due Contractor in hands of Owner.
F. Turn-In. Contract Documents will not be closed out and final payment will not be made until all keys issued to Contractor during prosecution of Work and letters from property owners, pursuant to Contract Documents, are turned in to Owner.
G. Release of Claims. Contract Documents will not be closed out and final payment will not be due or made until Document 00 6530 (Agreement and Release of Claims) is completed and executed by Contractor and Owner.
H. Fire Inspection Coordination. Coordinate fire inspection and secure sufficient notice to Owner to permit convenient scheduling (if applicable).
I. Building Inspection Coordination. Coordinate with Owner a final inspection for the purpose of obtaining an occupancy certificate (if applicable).
PART 2 - PRODUCTS – NOT USED
PART 3 - EXECUTION – NOT USED
END OF SECTION
Packet Page 311
JANUARY 2022
INTERPRETIVE SIGN 10 14 13-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 10 SPECIALTIES
SECTION 10 14 13
INTERPRETIVE SIGNS
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and Division-1 Specification Sections, apply to the work of this Section.
1.02 DESCRIPTION OF WORK
A. Extent: Furnish all labor, material, equipment, tools, and incidentals necessary for the provision and installation of Iterpretive Signs as shown on the Drawings and as specified in this Section.
The work includes all miscellaneous hardware, foundations, footings and miscellaneous appurtenances associated with the installation.
B. See the Civil Drawings for Temporary Construction Signs.
C. Related work includes but is not limited to:
1. Site Concrete
1.03 SUBMITTALS
A. Shop Drawings and/or Product Data: Show all locations, markings, quantities, materials, sizes and shapes and indicate all methods of connecting, anchoring, fastening, bracing, and attaching to the work of other trades.
B. Engineering calculations for interpretive signage and connection design.
C. Interpretive sign panel artwork to be supplied by the City on electronic storage compatible with sign fabricator's software.
PART 2 - PRODUCTS
2.01 INTERPRETIVE SIGNS
A. Graphic and display frame by professional sign printer/fabricator with at least 5 years of experience producing interpretive sign.
B. Pre-approved products / suppliers:
1. Pre-fabricated Interpretive sign by Interpretive Graphics / EnviroSigns, Salt Lake City UT (888) 492-5377 interpretivegraphics.com
a. Size: 24”x36”
b. Style: Cantilever Low-Profile
c. Printing Process: Durareader Panel (Custom High Pressure Laminate) d. City to supply graphic.
e. Mounting: Embedded
f. Height of lowest edge above finished grade: 32”
g. Color: Standard
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JANUARY 2022
INTERPRETIVE SIGN 10 14 13-1 City of Seaside
Del Monte Manor L.I.D. Project
2. Pre-fabricated Interpretive sign by iZone Imaging, Temple TX (888) 464-9663 izoneimaging.com a. Size: 24”x36”
b. Style: Cantilevered Pedestal
c. Printing Process: Custom High Pressure Laminate Panel d. City to supply graphic.
e. Mounting: Embedded (In-Ground Mount)
f. Height of lowest edge above finished grade: 32”
g. Color: Standard
3. Pre-fabricated Interpretive sign by ALTO/FOLIA, Quebec, Canada (800) 363-5304 altoaluminum.com
a. Size: 24”x36”
b. Style: Podium (Cantilevered)
c. Printing Process: Dye-Sublimation
d. City to supply graphic.
e. Mounting: Embedded
f. Height of lowest edge above finished grade: 32”
g. Color: Standard
2.02 FOUNDATION MATERIALS
A. Concrete: “Minor Concrete” conforming to Section 90-2 of the Caltrans Standard Specifications and containing at least 505 pounds per cubic yard of cementitious material per cubic yard..
PART 3 - EXECUTION
3.01 INSTALLATION
A. Locate all signs as shown on the Drawings. Make adjustments as approved by the Owners Representative. Review all sign locations prior to proceeding with any installation.
B. Install prefabricated signs as shown on the Drawings and per the Manufacturer’s instructions.
3.02 CLEAN-UP
A. After completion of all operations, remove all excess soil, trash, and other debris. Clean all walks, walls, and pavement, leaving the entire area in a neat, orderly condition.
END OF SECTION
Packet Page 313
JANUARY 2022
EARTHWORK 31 0001-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 31 EARTHWORK
SECTION 31 00 01
EARTHWORK
PART 1 – GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. This Section includes:
1. Clearing
2. Stripping
3. Excavation
4. Moisture conditioning and compaction
5. Embankment
1.3 REFERENCES
A. California Building Standards Code (CBSC), 2019 Edition B. California Code 4216 – Protection of Underground Infrastructure C. California Occupational Safety and Health Administrative Code D. Standard Specifications, State of California, Department of Transportation (Caltrans), 2018 Edition
E. ASTM C136 – Standard Test Method for Sieve Analysis of Fine and Coarse Aggregates F. ASTM D1556 – Standard Test Method for Density of Soil in Place by the Sand - Cone Method.
G. ASTM D1557 - Test Methods for Laboratory Compaction Characteristics of Soil Using Modified Effort
H. ASTM D2419 - Standard Test Method for Sand Equivalent Value of Soils and Fine Aggregate
I. ASTM D2487 - Standard Practice for Classification of Soils for Engineering Purposes (Unified Soil Classification System)
J. ASTM D2922 - Standard Test Method for Density of Soil and Soil-Aggregate in Place by Nuclear Methods (Shallow Depth)
K. ASTM D3017 - Standard Test Method for Water Content of Soil and Rock in Place by Nuclear Methods (Shallow Depth)
1.4 SUBMITTALS
A. Submit samples of proposed imported engineered fill materials to the GEOTECHNICAL ENGINEER. Number and size of samples shall be as directed by the GEOTECHNICAL ENGINEER.
B. Submit gradation and quality testing results for proposed imported engineered fill materials to the GEOTECHNICAL ENGINEER.
C. Submit samples and test results at least two weeks prior to planned purchase/delivery.
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JANUARY 2022
EARTHWORK 31 0001-2 City of Seaside
Del Monte Manor L.I.D. Project
D. Existing on-site soils will be sampled and tested by the GEOTECHNICAL ENGINEER during construction.
1.5 DEFINITIONS
A. Relative Compaction, or Percent Relative Compaction: Dry density expressed as a percentage of the maximum dry density at optimum moisture content obtained in accordance with ASTM D1557.
B. Remove: Remove and dispose of off-site, in a legal manner.
PART 2 – PRODUCTS
2.1 MATERIALS
A. General Engineered Fill – Proposed fill material shall be of approved on-site soil supplemented by imported material, if necessary.
1. On-site soil shall meet the following requirements:
a. Soil shall be free of organics, debris, and other deleterious materials, and recycled materials such as asphaltic concrete, concrete, brick, etc.
b. Soil shall not contain any rocks and clods over 4 inches in maximum dimension
2. Imported soil shall meet the following requirements:
a. Soil shall be free of organic and deleterious materials, and recycled materials such as asphaltic concrete, concrete, brick, etc. a. Soil shall not contain any rocks or clods over 4 inches in maximum dimension, and shall not contain over 15 percent by weight rocks larger than 2 inches.
b. Soil shall be granular, having a plasticity index of less than 15, and not more than 20 percent by weight passing the #200 sieve. c. Soil shall have sufficient binder to allow excavations to stand without caving.
d. The portion finer than the no. 200 sieve shall not contain any expansive clays.
B. Controlled Density Fill – Slurry cement backfill conforming to the Standard Specifications.
PART 3 – EXECUTION
3.1 GENERAL
A. All improvements shall be constructed in accordance with the California Building Code, the Drawings, and these Specifications.
B. Onsite grading and earthwork, site preparation, excavation, trenching and compaction shall be observed and tested by the GEOTECHNICAL ENGINEER. All grading and earthwork shall be done to the satisfaction of the GEOTECHNICAL ENGINEER.
C. In the event that any unusual conditions are encountered during grading operations which are not covered by these Specifications, the GEOTECHNICAL ENGINEER shall be immediately notified such that additional recommendations may be made D. Provide dust control in accordance with all federal, state, and local requirements Packet Page 315
JANUARY 2022
EARTHWORK 31 0001-3 City of Seaside
Del Monte Manor L.I.D. Project
3.2 PREPARATION
A. Layout all work, establish grades, locate existing underground utilities, set markers and stakes, set up and maintain barricades and protection for utilities, benchmarks, paving, site features, and the public.
B. Excavation for any purpose shall not remove lateral support from any foundation without first underpinning or protecting the foundation against settlement or lateral translation.
The excavation outside the foundation shall be backfilled with soil that is free of organic material, construction debris, cobbles, and boulders or with a controlled low-strength material (CLSM). The backfill shall be placed in lifts and compacted in a manner that does not damage the foundation or the waterproofing or dampproofing material.
3.3 CLEARING AND STRIPPING
A. Remove structures, pavements, and utilities as shown on the Drawings.
B. Areas to be graded shall be cleared of all grass, brush, trees, rubbish, and debris. The cleared materials shall be removed from areas to be graded and shall be disposed of in areas designated by the Owner.
C. Completely remove tree stumps and root balls in areas to receive pavements, structures, or engineered fill.
D. Upper natural soils containing roots, deleterious materials, and excessive organics shall be stripped from all areas to be graded. This material shall not be reused as compacted fill and shall either be removed from the site or stockpiled for later use in landscape areas.
E. Unanticipated buried subsurface objects encountered, or voids created during site preparation, shall be called to the attention of the geotechnical engineer.
3.4 EXCAVATION, MOISTURE CONDITIONING, AND RECOMPACTION A. Following clearing and stripping, subgrade shall be cut and finished true to line and grade, to present a smooth surface free from ruts, hummocks or other uneven features which would tend to prevent uniform compaction.
B. The exposed subgrade shall then be scarified to a depth of 8 inches, moisture conditioned, and recompacted to at least 90% relative compaction.
1. In vehicular traffic areas, recompact to 95% relative compaction.
C. When the moisture content of the subgrade is below the desired moisture, water shall be added until the proper moisture content is achieved.
D. When the moisture content of the subgrade is too high to permit the specified compaction to be achieved, the subgrade shall be aerated by blading, ripping, disking or other methods until the moisture content is satisfactory for compaction.
3.5 PLACING, SPREADING, AND COMPACTING FILL MATERIAL
A. The geotechnical engineer shall inspect all surfaces to receive fill prior to the placement of fill.
B. Fill shall be placed in horizontal layers not exceeding eight inches (8") in loose thickness (before compaction). Each layer shall be spread evenly and shall be thoroughly mixed during the spreading to promote uniformity of material in each layer.
C. All re-compacted and engineered fill soils shall be compacted within 3 percent of the laboratory optimum moisture content for the soil.
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JANUARY 2022
EARTHWORK 31 0001-4 City of Seaside
Del Monte Manor L.I.D. Project
1. When the moisture content of the fill material is below the proper moisture, water shall be added until the proper moisture content is achieved.
2. When the moisture content of the fill material is too high to permit the specified degree of compaction to be achieved, the fill material shall be aerated by blading, ripping, or disking or other methods until the moisture content is satisfactory.
D. After each layer has been placed, mixed, and spread evenly, it shall be thoroughly compacted to at least 90% relative compaction.
1. Compact the upper 12 inches of finished subgrade in vehicular traffic areas to at least 95% relative compaction.
E. Compaction shall be undertaken with equipment capable of achieving the specified density and shall be accomplished while the fill material is at the required moisture content. Each layer shall be compacted over its entire area until the required density has been obtained.
F. Fill slopes shall be compacted by slope rolling and trimming or shall be overfilled and trimmed back to planned grade.
G. The filling operations shall be continued until the fills have been brought to the finished slopes and grades as shown on the Drawings.
H. Fill slopes shall be no steeper than 2:1 (horizontal to vertical), unless shown otherwise in the Construction Documents.
I. The completed fill shall be finished true to line and grade. Any depressions shall be filled and compacted and all loose material shall be removed.
3.6 SUBGRADE PREPARATION IN PAVEMENT AREAS:
A. Pavement Areas are exterior areas which are not in the building subgrade preparation area and which will receive asphalt, concrete, or DG pavement or other flatwork, including parking lots, driveways, access roads, patios, equipment slabs, curbs, gutters, or sidewalks.
B. Subgrade preparation in pavement areas shall be in accordance with the Geotechnical Report and as directed by the GEOTECHNICAL ENGINEER.
1. Over-excavate to at least 12 inches below pavement subgrade or existing grade, whichever is lower.
C. Subgrade preparation shall extend at least 1 foot horizontally beyond the edge of pavement areas.
3.7 SURPLUS MATERIAL
A. Surplus material shall become the property of the CONTRACTOR and shall be disposed of off the site in a legal manner.
3.8 TESTING AND OBSERVATION
A. The GEOTECHNICAL ENGINEER will inspect all surfaces to receive fill prior to the placement of any fill.
B. The GEOTECHNICAL ENGINEER will make field density tests after compaction of each layer of fill or as determined necessary. Additional layers of fill shall not be spread until the field density tests indicate that the minimum specified density has been obtained.
C. Should the result of any compaction test fail to meet the minimum required density as specified in these Specifications or in the Geotechnical Report, the deficiency shall be corrected to the satisfaction of the GEOTECHNICAL ENGINEER, at the contractor's expense. The expense of retesting such areas shall also be borne by the contractor.
END OF SECTION
Packet Page 317
JANUARY 2022
Demolition 31 1117 - 1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 31 EARTHWORK
SECTION 31 1117
DEMOLITION
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and Division-1 Specification Sections, apply to the work of this Section.
1.02 DESCRIPTION OF WORK
A. Extent: Furnish all labor, material, equipment, tools, and incidentals necessary for Demolition work as shown on the Drawings and as specified in this Section. The work includes:
1. Demolition of concrete walks and asphalt paving, including associated curbs, gutters, and aggregate base.
2. Saw-cutting of existing concrete and asphalt as required.
3. Site clearing and grubbing
B. Related work includes but is not limited to:
1. Earthwork and Grading
1.03 DEFINITIONS
A. Topsoil: See Specification Section Earthwork and Grading.
1.04 SUBMITTALS
A. Indicate on the project schedule submittal, proposed time for demolition work in this Section, including shut-off time and capping of any utility service.
1.05 QUALITY ASSURANCE
A. Reviews: Prior to any site clearing or demolition work, prepare protection measures for review by the Owners Representative.
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Demolition 31 1117 - 2 City of Seaside
Del Monte Manor L.I.D. Project
1.06 SITE CONDITIONS
A. Occupancy: Paving areas and structures to be removed or demolished will be vacated and discontinued in use prior to the start of work.
B. Explosives: Use of explosives for demolition work is not permitted.
C. Traffic: Conduct demolition operations and the removal of debris to ensure minimum interference with roads, streets, walks, and other adjacent occupied or used facilities. Do not close or obstruct streets, walks, or other occupied facilities without permission from Owner.
D. Protection: Ensure the safe passage of persons around the area of demolition. Conduct operations to prevent damage to adjacent buildings, structures, other facilities, and injury to persons. See Special Provisions for additional information regarding building access.
E. Construction Fence: Contractor is required to fence site and provide an adequate level of safety and protection at all times during construction
F. Protection of existing trees and vegetation to remain: Protect all trees and shrubs to remain.
G. Damage: Promptly repair damages caused to adjacent facilities by demolition operations at no cost to Owner.
PART 2 - PRODUCTS
Not applicable.
PART 3 - EXECUTION
3.01 GENERAL
A. Protect all trees and items to remain in place.
B. Clearing and grubbing:
1. Protection measures for trees to be preserved are to be in place and reviewed by the Owner’s Representative prior to any clearing and grubbing.
2. Clear and grub only areas as necessary to construct improvements shown on the Drawings.
3. Use only hand methods for grubbing inside the drip line of trees indicated to be preserved, unless otherwise approved by the Owners Representative.
4. Remove vegetation, improvements, and obstructions protruding through the ground surface and/or interfering with installation of new construction. Removal includes stumps and roots
5. Remove all organic matter in unpaved areas to be replanted, to a sufficient depth to remove such material. Replanting includes areas with mulch-only applications. The depth of removal will vary with the type and density of vegetation across the project site and with the time of year.
6. Remove all vegetation and grass before stripping existing topsoil.
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Demolition 31 1117 - 3 City of Seaside
Del Monte Manor L.I.D. Project
7. Strip existing topsoil from all unpaved areas to be improved with paving, structures, to whatever depths are encountered in a manner to prevent intermingling with underlying subsoil or other waste materials.
8. Remove all vegetation matter from collected existing topsoil and stockpile for re-use in proposed planting areas unless otherwise instructed by the Owner’s Representative. See Specification Section Soil Preparation. Do not use stockpiled existing topsoil as structural fill and/or under proposed paving.
3.02 DEMOLITION
A. Pollution Controls:
1. Use water sprinkling, temporary enclosures, and other suitable methods to limit the amount of dust and dirt rising and scattering in the air to the lowest practical level.
2. Comply with governing regulations pertaining to environmental protection. Do not use water when it may create hazardous or objectionable conditions such as flooding.
3. Clean adjacent structures and improvements of dust, dirt, and debris caused by demolition operations, as directed by the Owner or governing authorities.
B. General: Remove above and below grade pavements, curbing and other conditions necessary to permit new construction and other work as indicated on the Drawings. Removal of underground pipe or conduit interfering with construction is included under this Section.
C. Damage: Return adjacent areas to condition existing prior to the start of the work.
D. Saw-cutting: Saw-cut all asphalt and concrete to interface with new planting or paving areas.
Concrete interfaces are to be saw-cut with a diamond tipped blade. Use the correct blade for the application as determined by the Blade Application Code for Diamond Saw Blades, 2004 edition, developed by the Masonry and Concrete Saw Manufacturers Institute.
E. Salvaged Items: Deliver all items noted for salvage and not to be re-used on site to the Owner, unless directed otherwise by the Owners Representative.
3.04 REMOVAL OF PAVEMENTS AND STRUCTURES
A. All existing pavement, structures, footings and base material within the limits of work not shown to be retained shall be removed and resulting voids shall be backfilled with engineered filled or controlled density fill.
3.05 SAWCUTTING
A. Sawcutting shall be done so as to provide a straight, neat edge. Where construction operations cause damage beyond the limits of the sawcut line, the damaged area shall also be removed and replaced to a sawcut edge.
B. Sawcut slurry shall be vacuumed and not be allowed to run into catch basins.
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C. Asphalt concrete pavement shall be sawcut at the locations indicated by the engineer and as shown on the plans. Sawcut lines shall be parallel or perpendicular to the adjacent curb line where possible. Sawcut shall be to a minimum depth of 2 inches.
D. Curb and gutter shall be sawcut at the locations indicated by the engineer and as shown on the plans. Sawcut shall be to a minimum depth of 6 inches.
E. Sidewalk shall be sawcut at the locations indicated by the engineer and as shown on the plans.
Sawcut lines shall coincide with existing score marks or joints. Sawcut shall be to a minimum depth of 6 inches, or to a full depth, whichever is less.
3.06 UTILITY REMOVAL AND ABANDONMENT
A. Pipes 4” and larger, vaults, risers, boxes, inlets, etc. Which are not to be retained in service shall be completely removed from within the work area. Pipes smaller than 4” may be abandoned in place by capping both ends of the pipe, unless otherwise noted.
3.07 CLEAN-UP
A. Disposal Waste materials are defined as all materials generated by demolition or excavation that are not identified for salvage or re-use by the Owner. Dispose of waste materials legally off-site.
END OF SECTION
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LANDSCAPE MAINTENANCE 32 02 90-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 32 EXTERIOR IMPROVEMENTS
SECTION 32 01 90
LANDSCAPE MAINTENANCE
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and Division-1 Specification Sections, apply to the work of this Section.
B. Existing Soils Report 19-213-0030 dated August 13, 2019.
1.02 DESCRIPTION OF WORK
A. Extent: Furnish all labor, material, equipment, tools, and incidentals necessary for Landscape Maintenance as specified in this Section during the landscape maintenance period, referred to herein as the Maintenance Period. The work includes establishing the plantings, providing pest and disease control, mowing, and maintaining the irrigation system and related construction elements during the Maintenance Period.
B. Related Work:
1. Irrigation
2. Planting
1.03 MAINTENANCE PERIOD
A. Time Limits: The Maintenance Period commences from the date of approval of substantial completion and extend for 12 months (365 calendar days).
1.04 REVIEWS
A. Substantial Completion Review: Specifically request this review at least (5) five days in advance of the proposed start of the Maintenance Period. The Owners Representative will review for a final checklist of minor items to be completed. The Maintenance Period commences once the items are completed and approved by the Owners Representative. Items to be checked during this review include but are not limited to:
1. All planted areas.
2. Valve boxes, spray head / emitter / tree bubbler installation.
3. Overall operation of the irrigation system.
4. For point-source drip-irrigated areas, do not apply mulch until the system has been inspected unless permitted otherwise by the Owner’s Representative.
5. For sub-surface drip irrigated areas, ensure that the system was inspected earlier by the Owner’s Representative prior to soil backfill over the drip lines.
B. Punch -list Check: This review will be conducted by the Owners Representative half-way through the Maintenance Period, at the request of the Owner, when punch-list items identified at Substantial Completion have been corrected and are ready for inspection. The Final Review may be rescheduled at the discretion of the Owners Representative, if additional time beyond the scheduled date of final completion is needed to correct Punch-list items.
C. Final Review: Specifically request this review at least (5) five days in advance of the end of the Maintenance Period. Failure to request this notice automatically extends the date of completion.
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Del Monte Manor L.I.D. Project
The Maintenance Period will continue until final completion is approved by the Owners Representative. Items to be checked during this review include but are not limited to:
1. All planted areas, including all punch-list items identified at Substantial Completion Review and Punch-list Check.
2. All irrigation punch-list items identified at Substantial Completion Review, and Punch-list Check.
1.05 MAINTENANCE PERIOD SUBMITTALS
A. Fertilizer: Submit written certificate showing rates, materials, and date of fertilizer application, to the Owner within five (5) days of each application.
B. Pesticides / herbicides: If pesticides / herbicides are used, submit written certificate showing rates, materials, and date to the Owner within five (5) days of each application.
1.06 CLOSE-OUT DOCUMENTATION
A. Submit prior to the Final Review, the following additional documents for the Maintenance Binder.
1. Work tags / reports, countersigned by the Owner’s Representative:
a. Fertilizer applications, including initial application. b. Pesticide and herbicide applications, including initial application. c. In-service meeting discussion / decisions.
B. Controller Schedule: 8.5x11 size type-written and laminated irrigation schedule for established (mature) landscape at end of Maintenance Period for reference purposes inside the controller.
Schedule is to include run-times and frequency for each station.
1. Attach irrigation schedule to laminated valve stationing plan – see Specification Section Landscape Irrigation.
C. The Final Review will take place only after additional submittals and documents have been reviewed and approved by the Owners Representative.
1.07 AMENDED SOILS TEST
A. Testing – Amended Soil:
1. At no less than 2 weeks and no more than 3 weeks after first watering, take1-quart samples of the amended soil, see Specification Section Soil Preparation for location criteria and number of samples.
a. The Owner’s Representative may choose to reduce the number of locations to be tested.
b. Turf areas require a separate composite sample from tree / shrub / groundcover areas.
c. For landscape installations in separate project phases, an amended soils test will be required for each phase.
2. Forward the amended soil samples to the Testing Lab for testing to determine any additional amendment and/or fertilizer applications during landscape maintenance. a. Testing Lab: as specified in Specification Section Soil Preparation and is to be the same lab that provided the existing soils test report.
3. Follow the instructions of the Owners Representative for additional applications of amendment and/or fertilizer, which in mulch areas will involve temporarily removing mulch at plant pits for application and raking / hand watering prior to recovering the pits with mulch.
4. Additional amendment and/or fertilizer applications, if required by the amended soils test report(s), will be at no additional cost to the Owner.
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PART 2 - MATERIALS
2.01 FERTILIZER
A. For maintenance fertilization: As specified in the Existing Soils Report – see Appendix [A].
2.02 WATER
A. During the course of construction and maintenance, water for landscape will be paid for by the Owner. Submit watering schedule with dates, times and frequency at start of the Maintenance Period.
2.03 CHEMICALS
A. Insecticides, fungicides, pre and post-emergent herbicides as recommended by licensed Pest Control Operator and approved by the Owners Representative.
PART 3 - EXECUTION
3.01 GENERAL
A. Contractor's Responsibility: Work installed under this Contract damaged by vandalism, vehicular damage and/or theft during the installation of the work and up to the Substantial Completion approval, is to be repaired or replaced without additional cost to the Owner.
B. Owner's Responsibility: Throughout the Maintenance Period, these damages and similar factors such as excessive litter, abuse and defacement will be the Owner's responsibility to repair or replace and will not be a part of this Contract. No planting is to be guaranteed beyond the Maintenance Period, except as to conformance to specified species and variety, and as specified in Specification Section Landscape Planting.
3.02 BASIC REQUIREMENTS
A. Irrigation: Maintain all planting areas at optimum moisture for plant growth.
1. Schedule and monitor controller stations as necessary to minimize water consumption while still providing adequate water for the plant material.
2. Adjust and clean all heads, emitters, valves, filters, regulators and other equipment as necessary to maintain the system.
3. Hand water planting not adequately served by the automatic irrigation system.
B. Erosion: Repair settlement of soil and plants and soil erosion and replant areas to the satisfaction of the Owner’s Representative. Repair eroded soil berms as required to assist in irrigation.
C. Protection of Work: Take particular precautions to protect structures, fencing, overhead and underground utilities, and all existing trees to remain. All damaged, stained, or disturbed items are to be replaced or repaired at no additional expense to the Owner, and to the satisfaction of the Owner's Representative, prior to Final Review.
D. Cultivating and Clean-Up: Keep all planting areas neat and free from debris at all times and cultivate at not more than ten (10) day intervals.
1. Keep Project Site reasonably free from accumulation of debris, topsoil, and other materials resulting from landscape maintenance work.
2. Remove soil and related amendments and fertilizers from walks and paving daily.
3. Broom and hose down areas daily as necessary to maintain clean adjacent structures and pavements.
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E. Weed control: Keep all planting areas weed-free at all times during the Maintenance Period.
F. Insect, Pest, and Disease Control: Control insects, pests, rodents and diseases by the use of insecticides and fungicides, as applied by a licensed pest control operator with the prior approval of the Owners Representative.
G. Fertilizer: Maintenance fertilization for all planting areas including turf: as specified in the Existing Soils Report - see Appendix [A].
H. Pruning: Prune new trees and shrubs as directed by the Owners Representative. Do not remove lower branches from multi-trunk or low branching trees unless directed.
3.03 REPLACEMENTS
A. General: Immediately replace any dead or damaged plants as they become apparent or as directed by the Owner’s Representative.
1. Carry out replacements to the specifications and as required to match adjacent plantings at no additional cost to the Owner.
3.04 CONDITION OF PLANTING AT END OF MAINTENANCE PERIOD A. Complete the following tasks prior to Final Review, and bring all planting areas to a satisfactory condition before final acceptance of the work. Replace plantings that do not conform to specifications.
B. Clean all mulched planting areas of all broadleaf and grass weeds including those sprouting from root balls. Remove all basal growth and tree suckers from tree trunks and branches.
C. Remove all nursery tree stakes and associated tying materials.
D. Mulch: Rake out watering basins from all plants under a permanent irrigation system and respread the mulch, keeping mulch away from the plant stem.
3.05 IN-SERVICE MEETING
A. Specifically request, prior to Final Review, an In-Service meeting with the Owner’s maintenance staff to identify any landscape maintenance issues and verify mowing schedules, and irrigation station sequence / run-times (controller schedule).
1. Document any discussions / decisions at the in-service meeting and provide this to the Owners Representative. Include a copy in the Maintenance Binder. See Specification Section Landscape Irrigation for other documents to be included in the Maintenance Binder.
2. The Final Review will take place only after the in-service meeting is completed, and final approval is contingent on the in-service meeting taking place to the satisfaction of the Owners Representative.
3.06 HARDWARE
A. Provide the Owner at the in-service meeting the following:
1. Quick Couplers – (2) quick coupler key / hose swivels
2. Irrigation Controller – (2) enclosure keys
3. Other enclosures / back flow preventers – (2) enclosure lock keys
END OF SECTION
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AGGREGATE BASE COURSE 32 11 24-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 32 EXTERIOR IMPROVEMENTS
SECTION 32 11 24
AGGREGATE BASE COURSE
PART 1 – GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. This Section includes:
1. Class 2 aggregate base
1.3 REFERENCES
A. Standard Specifications, State of California, Department of Transportation (Caltrans), 2018 edition.
B. ASTM D1557 - Test Methods for Laboratory Compaction Characteristics of Soil Using Modified Effort (56,000 ft-lbf/ft3).
C. ASTM D1556 - Standard Test Method for Density of Soil in Place by the Sand - Cone Method
D. ASTM D2922 - Standard Test Method for Density of Soil and Soil-Aggregate in Place by Nuclear Methods (Shallow Depth)
E. ASTM D3017 - Standard Test Method for Water Content of Soil and Rock in Place by Nuclear Methods (Shallow Depth.
1.4 SUBMITTALS
A. Results of laboratory testing for gradation, R-value, Sand Equivalent, and Durability Index in accordance with Sections 25 and 26 of the Standard Specifications.
B. Materials certificates signed by material producer and Contractor, certifying that each material item complies with, or exceeds, the specified requirements.
PART 2 – PRODUCTS
2.1 MATERIALS
A. Class 2 Aggregate Base shall conform to Section 26 of the Standard Specifications.
PART 3 – EXECUTION
3.1 GENERAL
A. Perform work in conformance with Section 26 of the Caltrans Standard Specifications.
3.2 PREPARATION
A. Prepare subgrade as specified in Section 31 00 00.
B. Sprinkle the subgrade regularly to moisten the surface and to prevent it from drying out and/or cracking prior to the placement of aggregate base.
3.3 INSTALLATION
A. Deliver, handle, place and compact aggregate base per Sections 25 and 26 of the Standard Specifications.
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AGGREGATE BASE COURSE 32 11 24-2 City of Seaside
Del Monte Manor L.I.D. Project
B. Compact aggregate subbase and aggregate base to at least 95 percent relative compaction as determined by ASTM D1557.
3.4 FIELD QUALITY CONTROL
A. The GEOTECHNICAL ENGINEER will field test subgrade and aggregate base course compaction.
END OF SECTION
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ASPHALT CONCRETE PAVING 32 12 17-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 32 EXTERIOR IMPROVEMENTS
SECTION 32 12 17
ASPHALT CONCRETE PAVING
PART 1 – GENERAL
1.1 SUMMARY
A. This Section includes:
1. Asphalt concrete paving (Hot Mix Asphalt).
1.2 RELATED REQUIREMENTS
A. Section 32 11 23 – Aggregate Base Course.
1.3 REFERENCES
A. Standard Specifications, State of California, Department of Transportation (Caltrans), 2018 edition.
1.4 SUBMITTALS
A. Hot mix asphalt mix design prepared by a certified laboratory B. Materials certificates signed by material producer and Contractor PART 2 – PRODUCTS
2.1 ASPHALT CONCRETE PAVEMENT (HOT MIX ASPHALT)
A. HMA (Type A): in accordance with Section 39 of the Standard Specifications.
1. Construction Process: Standard.
2. Tack Coat: as required by the Standard Specifications PART 3 – EXECUTION
3.1 GENERAL
A. Perform work in accordance with Section 39 of the Standard Specifications.
B. Equipment, methods and tolerances used for spreading and compacting HMA shall comply with the requirements of Standard Specifications.
C. Finish paving shall conform to slopes, lines and finish grades shown and noted on the Drawings and shall drain properly.
1. Maintain line and profile shown on the Construction Drawings to tolerance of 1/4 inch plus/minus, in any 10 feet, non-cumulative.
2. HMA surface shall be free from depressions exceeding 1/8 inch when measured with a 10 foot straight-edge.
D. Surface shall be free of gouges, ridges and ruts, with a uniform and consistent finish.
E. Where adjacent surfaces are intended to be flush, they shall conform smoothly at all points with no greater than 1/4 inch grade differential, and shall drain properly across the seam.
3.2 FIELD QUALITY CONTROL
A. Field density and thickness testing of asphalt pavement will be performed by the GEOTECHNICAL ENGINEER.
B. For accessible paths of travel and accessible parking areas, comply with California Building Code accessibility requirements regarding:
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ASPHALT CONCRETE PAVING 32 12 17-2 City of Seaside
Del Monte Manor L.I.D. Project
1. Surface: slip resistant
2. Changes in Level: 1/4 inch or less (vertical)
3. Path of travel:
a. Clear Width: 4 feet minimum, unless otherwise noted
b. Running Slope: less than 1:20 (5%)
c. Cross-Slope: not greater than 1:48 (2%)
1. Slope in Landings and Accessible Parking and Loading Areas: not greater than 1:48 (2%) in any direction
C. Flood Test:
1. Perform a flood test in areas which are sloped less than 3%. Where a seal coat is to be applied, perform flood test prior to application of seal coat.
2. Where water ponds in excess of 1/8 inch deep or in an area greater than 2 feet in any direction, or where the drainage pattern does not conform to the intent of the Drawings, repair or replace HMA in a manner acceptable to the OWNER to provide proper drainage, at no cost to the OWNER.
3.3 PROTECTION
A. Do not permit vehicular traffic on pavement until it has cooled to atmospheric temperature and hardened, but in no case less than 8 hours.
B. Do not use completed paving surface for storage of construction vehicles or construction materials.
C. Gouges, cracks, stains, or other surface defects or marks shall be corrected by the CONTRACTOR in a manner acceptable to the OWNER, at no cost to the OWNER.
END OF SECTION
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CONCRETE PAVING 32 13 14-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 32 EXTERIOR IMPROVEMENTS
SECTION 32 13 14
CONCRETE PAVING
PART 1 - GENERAL
1.1 SUMMARY
A. This section includes exterior concrete paving including driveways, walkways, patios, curbs, and gutters.
1.2 RELATED REQUIREMENTS
A. Section 32 11 24 – Aggregate Base Course
1.3 REFERENCES
A. California Code of Regulations, Title 24, Part 2, California Building Code (CBC), 2019 B. Standard Specifications, State of California, Department of Transportation (Caltrans), 2018 edition.
C. ACI 301, "Specification for Structural Concrete"
1.4 SUBMITTALS
A. Concrete mix design and materials certificates:
1. Aggregate (gradation and quality)
2. Cementitious materials
3. 28-day compressive strength
4. Slump
5. w/c Ratio
6. Entrained Air
7. Admixtures
8. Curing compound
9. Steel reinforcement and reinforcement accessories.
10. Bonding agent or epoxy adhesive
B. Material Test Reports: From a qualified testing agency indicating and interpreting test results for compliance with the Contract Documents C. Manufacturers' current printed specifications and catalogue cut sheets for each type of manufactured product, including:
1. Expansion joint filler, backer rod and bond breaker and/or zip strip.
2. Integral color
3. Applied finish materials
4. Joint Sealant Color Sample
D. Proposed joint pattern, if not indicated on or if different from the Drawings E. Sample chip of specified color indicating pigment number and required dosage rate.
1.5 QUALITY ASSURANCE
A. Manufacturer Qualifications: Manufacturer of ready-mixed concrete products complying with ASTM C 94 requirements for production facilities and equipment.
B. Installer Qualifications: Regularly engaged and specializing in concrete paving, with a minimum 5 years’ experience Packet Page 330
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C. Testing Agency Qualifications: An independent agency qualified according to ASTM C 1077 and ASTM E 329 for testing indicated, as documented according to ASTM E 548.
1. Personnel conducting field tests shall be qualified as ACI Concrete Field Testing Technician, Grade 1, according to ACI CP-01 or an equivalent certification program PART 2 – PRODUCTS
2.1 FORMS
A. Form Materials: Plywood, metal, metal-framed plywood, or other approved panel-type materials to provide full-depth, continuous, straight, smooth exposed surfaces.
B. Use flexible or curved forms for curves with a radius 100 feet or less.
C. Use commercially formulated form-release agent that will not bond with, stain, or adversely affect concrete surfaces and will not impair subsequent treatments of concrete surfaces
2.2 CONCRETE:
1. Concrete mix design shall conform to Section 90, “Concrete,” of the Caltrans Standard Specifications.
2. Cementitious material: Portland cement, Type II, low alkali, with supplementary cementitious materials as defined in Section 90 of the Standard Specifications. a. Vehicular Pavements and Heavy-Duty Curbs and Gutters: Provide cementitious materials content and maximum water to cementitious materials ratio as required to achieve modulus of rupture of at least 570 psi at 28 days age and at least 650 psi at 42 days age. Cementitious materials content must be between 505 and 675 pounds per cubic yard. b. Pedestrian Paving, Curbs, and Gutters: provide at least 505 pounds per cubic yard cementitious materials.
B. Admixtures: complying with Section 90, “Concrete” of the Caltrans Standard Specifications
2.3 STEEL REINFORCEMENT
A. Plain-Steel Welded Wire Reinforcement: ASTM A 185, fabricated from as-drawn steel wire into flat sheets
B. Deformed-Steel Welded Wire Reinforcement: ASTM A 497, flat sheet C. Epoxy-Coated Welded Wire Fabric: ASTM A 884, Class A, plain steel D. Reinforcing Bars: ASTM A615, grade 40 for #3 and smaller bars and grade 60 for #4 and larger bars
E. Galvanized Reinforcing Bars: ASTM A 767, Class II zinc coated, hot-dip galvanized after fabrication and bending; with ASTM A 615, Grade 60 deformed bars.
F. Epoxy-Coated Reinforcing Bars: ASTM A 775 or ASTM A 934; with ASTM A 615, Grade 60 deformed bars.
G. Smooth Dowel Bars: Plain steel bars, ASTM A 615, Grade 60. Cut bars true to length with ends square and free of burrs, with half of the dowel length lubricated to prevent bonding with the concrete, and with polyethylene cap installed on lubricated end to prevent end bearing.
H. Bolsters, chairs, spacers, and other devices for spacing, supporting, and fastening reinforcing bars, welded wire reinforcement, and dowels in place. Manufacture bar supports according to CRSI's "Manual of Standard Practice" from steel wire, plastic, or precast concrete of greater compressive strength than concrete, and as follows:
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1. Equip wire bar supports with sand plates or horizontal runners where base material will not support chair legs.
2.4 CURING MATERIALS
A. Curing materials conforming to “Section 90, “Concrete” of the Caltrans Standard Specifications.
2.5 EXPANSION JOINT MATERIAL
A. Premolded Joint Filler: ASTM D1751, non-extruding and bituminous type resilient filler, compatible with sealant and backer rod.
B. Sealant Backer Rod:
1. Type: Compressible polyethylene foam rod or other flexible, permanent, durable non-absorptive material as recommended by joint sealer manufacturer for compatibility with joint sealer.
C. Expansion Joint Cap: Snap Cap by W.R. Meadows or similar.
D. Joint Sealer
1. Type: Multi-component modified polyurethane sealant conforming to Federal Specification TT-S-00227E, designed for exterior locations subject to foot traffic.
2. Color: Submit Samples
E. Bond Breaker: Polyethene tape as recommended by joint sealant manufacturer where bond to joint filler must be avoided for proper performance of joint sealer.
PART 3 – EXECUTION
3.1 GENERAL
A. Construct in accordance with the Standard Specifications and ACI 301, "Specification for Structural Concrete”.
3.2 EXAMINATION
A. Examine exposed subgrades and subbase surfaces for compliance with requirements for dimensional, grading, and elevation tolerances.
B. Proof-roll prepared subbase surface below concrete pavements with heavy pneumatictired equipment to identify soft pockets and areas of excess yielding.
1. Subbase with soft spots and areas of pumping or rutting exceeding depth of 1/4 inch shall be brought to the attention of the Geotechnical Engineer, who will provide recommendations for corrective action.
C. Proceed with concrete pavement operations only after nonconforming conditions have been corrected and subgrade is ready to receive pavement.
3.3 PREPARATION
A. Remove loose material from compacted subbase surface immediately before placing concrete.
B. Precautions to protect fresh concrete from developing plastic shrinkage cracks must be taken in advance of concrete placement when evaporation rate due to any combination of temperature, humidity, and wind velocity is expected to approach 0.2 lb./sq. ft./hr. as determined by Figure 2.1.5 of ACI 305.
3.4 EDGE FORMS AND SCREED CONSTRUCTION
A. Set, brace, and secure edge forms, bulkheads, and intermediate screed guides for pavement to required lines, grades, and elevations. Install forms to allow continuous progress of work and so forms can remain in place at least 24 hours after concrete placement.
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B. Clean forms after each use and coat with form-release agent to ensure separation from concrete without damage.
3.5 STEEL REINFORCEMENT
A. General: Comply with CRSI's "Manual of Standard Practice" for fabricating, placing, and supporting reinforcement.
B. Clean reinforcement of loose rust and mill scale, earth, ice, or other bond-reducing materials.
C. Arrange, space, and securely tie bars and bar supports to hold reinforcement in position during concrete placement. Maintain minimum cover to reinforcement.
D. Install welded wire reinforcement in lengths as long as practicable. Lap adjoining pieces at least one full mesh, and lace splices with wire. Offset laps of adjoining widths to prevent continuous laps in either direction.
E. Epoxy-Coated Reinforcement: Use epoxy-coated steel wire ties to fasten epoxy-coated reinforcement. Repair cut and damaged epoxy coatings with epoxy repair coating according to ASTM D 3963.
3.6 JOINTS
A. General: Form construction, isolation, and contraction joints and tool edgings true to line with faces perpendicular to surface plane of concrete. Construct transverse joints at right angles to centerline, unless otherwise indicated.
1. When joining existing pavement, place transverse joints to align with previously placed joints, unless otherwise indicated.
B. Construction Joints: Set construction joints at side and end terminations of pavement and at locations where pavement operations are stopped for more than one-half hour unless pavement terminates at isolation joints.
1. Continue steel reinforcement across construction joints, unless otherwise indicated. Do not continue reinforcement through sides of pavement strips, unless otherwise indicated.
2. Provide tie bars at sides of pavement strips where indicated.
C. Isolation (Expansion) Joints: Form isolation joints of preformed joint-filler strips abutting concrete curbs, catch basins, manholes, inlets, structures, walks, other fixed objects, and where indicated.
1. Locate expansion joints as shown on the Drawings, and at a minimum:
a. At the beginning and end of curves and at changes in direction b. At re-entrant corners
c. At abutting walls, column penetrations, footings, or other structures d. At approximately 20 feet on center each way in plaza areas, as necessary to limit area to a maximum of 400 square feet e. At maximum intervals of 60 feet.
2. Extend joint fillers full width and depth of joint.
3. Terminate joint filler not less than 1/2 inch or more than 1 inch below finished surface if joint sealant is indicated.
4. Place top of joint filler flush with finished concrete surface if joint sealant is not indicated.
5. Furnish joint fillers in one-piece lengths. Where more than one length is required, lace or clip joint-filler sections together.
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6. Protect top edge of joint filler during concrete placement with metal, plastic, or other temporary preformed cap. Remove protective cap after concrete has been placed on both sides of joint.
D. Contraction Joints: Form weakened-plane contraction joints, sectioning concrete into areas as indicated. Construct contraction joints for a depth equal to at least 1-1/4 inches, or onefourth of the concrete thickness, whichever is greater.
1. Grooved Joints: Form contraction joints after initial floating by grooving and finishing each edge of joint with grooving tool to a 3/8-inch radius. Repeat grooving of contraction joints after applying surface finishes. Eliminate groover marks on concrete surfaces.
2. Sawed Joints: Form contraction joints with power saws equipped with shatterproof abrasive or diamond-rimmed blades. Cut 1/8-inch- wide joints into concrete when cutting action will not tear, abrade, or otherwise damage surface, and before the pavement develops shrinkage cracks.
3. Locate contraction joints as shown on the Drawings, and at a minimum:
a. At 10 feet on center maximum for curbs and cross gutters. Where concrete sidewalk occurs adjacent to curb, align curb and sidewalk joints. b. At pavement plazas, approximately 4 feet on center each way, and as necessary to limit area to a maximum of 20 square feet. c. At all re-entrant corners and at changes in direction. d. To provide rectangles of not less than 12 nor more than 20 square feet in linear walkways
E. Dowels: Install dowel bars and support assemblies at joints where indicated and at construction joints.
1. Expansion joint dowels: Lubricate one-half of dowel length to prevent concrete bonding to one side of joint and install polyethylene end sleeve on the lubricated end to prevent end bearing of the dowel against the concrete.
F. Edging: Tool edges of pavement, gutters, curbs, and joints in concrete after initial floating with an edging tool to a 3/8-inch radius, unless otherwise shown on the Drawings. Repeat tooling of edges after applying surface finishes. Eliminate tool marks on concrete surfaces.
3.7 CONCRETE PLACEMENT
A. Inspection: Before placing concrete, inspect and complete formwork installation, steel reinforcement, and items to be embedded or cast in. Notify other trades to permit installation of their work.
B. Remove snow, ice, or frost from subbase surface and reinforcement before placing concrete. Do not place concrete on frozen surfaces.
C. Moisten subbase to provide a uniform dampened condition at time concrete is placed.
D. Do not place concrete around manholes or other structures until they are at required finish elevation and alignment.
E. Do not add water to fresh concrete after testing.
F. Deposit and spread concrete in a continuous operation between transverse joints. Do not push or drag concrete into place or use vibrators to move concrete into place.
G. Consolidate concrete according to ACI 301 by mechanical vibrating equipment supplemented by hand spading, rodding, or tamping.
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1. Consolidate concrete along face of forms and adjacent to transverse joints with an internal vibrator. Keep vibrator away from joint assemblies, reinforcement, or side forms. Use only square-faced shovels for hand spreading and consolidation. Consolidate with care to prevent dislocating reinforcement, dowels, and joint devices.
H. Place concrete in two operations; strike off initial pour for entire width of placement and to the required depth below finish surface. Lay welded wire fabric or fabricated bar mats immediately in final position. Place top layer of concrete, strike off, and screed.
1. Remove and replace concrete that has been placed for more than 15 minutes without being covered by top layer or use bonding agent if approved by Engineer.
I. Screed pavement surfaces with a straightedge and strike off.
J. Commence initial floating using bull floats or darbies to impart an open textured and uniform surface plane before excess moisture or bleed water appears on the surface. Do not further disturb concrete surfaces before beginning finishing operations or spreading surface treatments.
K. Slip-Form Pavers: When automatic machine placement is used, submit specific mix design and laboratory test results.
1. Produce pavement to required thickness, lines, grades, finish, and jointing as required for formed pavement.
2. Compact subbase and prepare subgrade of sufficient width to prevent displacement of paver machine during operations.
L. Hot and Cold Weather Placement: Comply with ACI 306.1.
3.8 FLOAT FINISHING
A. General: Do not add water to concrete surfaces during finishing operations.
B. Float Finish: Begin the second floating operation when bleed-water sheen has disappeared and concrete surface has stiffened sufficiently to permit operations. Finish surfaces to true planes. Cut down high spots and fill low spots. Refloat surface immediately to uniform granular texture.
1. Burlap Finish: Drag a seamless strip of damp burlap across float-finished concrete, perpendicular to line of traffic, to provide a uniform, gritty texture.
2. Medium-to-Fine-Textured Broom Finish: Draw a soft bristle broom across floatfinished concrete surface perpendicular to line of traffic to provide a uniform, fineline texture.
3. All exterior walkway surfaces shall receive a slip-resistant finish at least equivalent to a medium broom finish.
4. Medium-to-Coarse-Textured Broom Finish: Provide a coarse finish by striating float-finished concrete surface 1/16 to 1/8 inch deep with a stiff-bristled broom, perpendicular to line of traffic.
C. All exposed faces shall be finished. Faces of curbing at planter areas shall be finished to 6” below finish planter grade.
3.9 SPECIAL FINISHES
A. See Landscape Drawings
3.10 CONCRETE PROTECTION AND CURING
A. General: Protect freshly placed concrete from premature drying and excessive cold or hot temperatures.
B. Comply with ACI 306.1 for cold-weather protection.
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C. Evaporation Retarder: Apply evaporation retarder to concrete surfaces if hot, dry, or windy conditions cause moisture loss approaching 0.2 lb/sq. ft. x h before and during finishing operations. Apply according to manufacturer's written instructions after placing, screeding, and bull floating or darbying concrete, but before float finishing.
D. Begin curing after finishing concrete but not before free water has disappeared from concrete surface.
E. Curing Methods: Cure concrete by the moisture curing, moisture-retaining-cover curing, curing compound, or a combination of these as follows:
1. Moist Curing: Keep surfaces continuously moist for not less than seven days with the following materials:
a. Water.
b. Continuous water-fog spray.
c. Absorptive cover, water saturated and kept continuously wet.
Cover concrete surfaces and edges with 12-inch lap over adjacent absorptive covers.
2. Moisture-Retaining-Cover Curing: Cover concrete surfaces with moisture-retaining cover for curing concrete, placed in widest practicable width, with sides and ends lapped at least 12 inches, and sealed by waterproof tape or adhesive. Immediately repair any holes or tears during curing period using cover material and waterproof tape.
3. Curing Compound: Apply uniformly in continuous operation by power spray or roller according to manufacturer's written instructions. Recoat areas subjected to heavy rainfall within three hours after initial application. Maintain continuity of coating and repair damage during curing period.
3.11 TOLERANCES
A. Comply with tolerances of ACI 117 and as follows:
1. Elevation: 1/4 inch
2. Thickness: Plus 3/8 inch, minus 1/4 inch.
3. Surface: Gap below 10-foot- long, unleveled straightedge not to exceed 1/4 inch.
4. Lateral Alignment and Spacing of Tie Bars and Dowels: 1 inch.
5. Vertical Alignment of Tie Bars and Dowels: 1/4 inch.
6. Alignment of Tie-Bar End Relative to Line Perpendicular to Pavement Edge: 1/2 inch.
7. Alignment of Dowel-Bar End Relative to Line Perpendicular to Pavement Edge:
Length of dowel 1/4 inch per 12 inches.
8. Joint Spacing: 3 inches.
9. Contraction Joint Depth: Plus 1/4 inch, no minus.
10. Joint Width: Plus 1/8 inch, no minus.
B. Comply with California Title 24 accessibility requirements regarding:
1. Surface: slip resistant
2. Changes in Level: 1/4 inch or less (vertical)
3. Clear Width: complying with the minimum clear width required for the various types of facilities being constructed.
4. Running Slope, General: less than 1:20 (5%)
5. Running Slope, Ramps and Curb Ramps: not greater than 1:12 (8.33%)
6. Cross-Slope: not greater than 1:48 (2%)
7. Slope in Landings: not greater than 1:48 (2%) in any direction Packet Page 336
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C. Provide flood test of all gutters and paving. Where water ponds in excess of 1/8 inch deep or in an area greater than 2 feet in any direction, or where the drainage pattern does not conform to the intent of the Drawings, replace the gutter or pavement to the nearest joint to provide proper drainage, at no cost to the OWNER.
3.12 FIELD QUALITY CONTROL
A. Testing Agency: a qualified independent testing and inspecting agency to perform field tests and inspections and prepare test reports.
B. Testing Services: Testing of composite samples of fresh concrete obtained according to ASTM C 172 shall be performed according to the following requirements:
1. Testing Frequency: Obtain at least 1 composite sample for each 100 cu. yd. or fraction thereof of each concrete mix placed each day.
a. When frequency of testing will provide fewer than five compressivestrength tests for each concrete mixture, testing shall be conducted from at least five randomly selected batches or from each batch if fewer than five are used.
2. Slump: ASTM C 143; one test at point of placement for each composite sample, but not less than one test for each day's pour of each concrete mix. Perform additional tests when concrete consistency appears to change.
3. Air Content: ASTM C 231, pressure method; one test for each composite sample, but not less than one test for each day's pour of each concrete mix.
4. Concrete Temperature: ASTM C 1064; one test hourly when air temperature is 40 deg F and below and when 80 deg F and above, and one test for each composite sample.
5. Compression Test Specimens: ASTM C 31; cast and laboratory cure one set of three standard cylinder specimens for each composite sample.
6. Compressive-Strength Tests: ASTM C 39; test 1 specimen at 7 days and 2 specimens at 28 days. a. A compressive-strength test shall be the average compressive strength from 2 specimens obtained from same composite sample and tested at 28 days.
C. Strength of each concrete mix will be satisfactory if average of any 3 consecutive compressive-strength tests equals or exceeds specified compressive strength and no compressivestrength test value falls below specified compressive strength by more than 500 psi.
D. Test results shall be reported in writing to Engineer, concrete manufacturer, and Contractor within 48 hours of testing. Reports of compressive-strength tests shall contain Project identification name and number, date of concrete placement, name of concrete testing and inspecting agency, location of concrete batch in Work, design compressive strength at 28 days, concrete mixture proportions and materials, compressive breaking strength, and type of break for both 7- and 28-day tests.
E. Nondestructive Testing: Impact hammer, sonoscope, or other nondestructive device may be permitted by Engineer but will not be used as sole basis for approval or rejection of concrete.
F. Additional Tests: Testing and inspecting agency shall make additional tests of concrete when test results indicate that slump, air entrainment, compressive strengths, or other requirements have not been met, as directed by Engineer.
G. Remove and replace concrete pavement where test results indicate that it does not comply with specified requirements.
H. Additional testing and inspecting, at Contractor's expense, will be performed to determine compliance of replaced or additional work with specified requirements.
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3.13 REPAIRS AND PROTECTION
A. Remove and replace concrete pavement that is broken, damaged, or defective or that does not comply with requirements in this Section.
B. Drill test cores where directed by Engineer, when necessary to determine magnitude of cracks or defective areas. Fill drilled core holes in satisfactory pavement areas with portland cement concrete bonded to pavement with epoxy adhesive.
C. Protect concrete from damage. Exclude traffic from pavement for at least 14 days after placement. When construction traffic is permitted, maintain pavement as clean as possible by removing surface stains and spillage of materials as they occur.
D. Maintain concrete pavement free of stains, discoloration, dirt, and other foreign material.
Sweep concrete pavement not more than two days before date scheduled for Substantial Completion inspections.
END OF SECTION
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RIVER ROCK AND GRAVEL 32 15 16-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 32 EXTERIOR IMPROVEMENTS
SECTION 32 15 16
RIVER ROCK & GRAVEL
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and Division-1 Specification Sections, apply to the work of this Section.
1.02 DESCRIPTION OF WORK
A. Extent: Furnish all labor, material, equipment, tools, and incidentals necessary for the installation of River Rock / Gravel as shown on the Drawings and as specified in this Section.
B. Related work includes but is not limited to:
1. Earthwork and Grading
1.03 STANDARDS AND DEFINITIONS
A. Relative compaction: is defined as the in-place dry density of the compacted soil divided by the laboratory compacted maximum dry density determined in accordance with ASTM D1557, expressed as a percentage.
1.04 SUBMITTALS
A. Samples: minimum 1-gallon bag samples of river rock / 1-quart bag samples of gravel for each size specification indicated, representative of the range of sizes, shapes, colors, and textures for each size specification. Free of dust and dirt, washed clean if necessary.
1.05 MOCK-UPS
A. General: Stake and lay out a minimum 10 foot long and minimum 2’ to maximum 3’ wide section mock-up of river rock / gravel for review and approval by the Owners Representative. Mock-up shall include all representative of the range of sizes, colors, and textures for each size specification.
1. Remove and replace any river rock / gravel installed that does not conform to the approved mock-up as directed by the Owners Representative at no additional cost to the Owner.
2. First-in-place mockups are permitted with the prior approval of the Owner’s Representative.
PART 2 - PRODUCTS
2.01 RIVER ROCK
A. River rock: natural rounded granite stone, native to California river beds free of dust and dirt, washed clean if necessary, prior to installation. Flat or needle shapes will not be accepted. Rock with broken pieces will not be accepted. Size range:
1. 2” – 4” 70% by volume
2. 4” – 8” 30% by volume
NOTE: THE ABOVE SIZE RANGES ARE FROM RESOURCE BUILDING MATERIALS Packet Page 339
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B. Approved Suppliers
1. Graniterock, Watsonville, CA, (831)768-2000
2. Resource Building Materials, Modesto, CA (800)274-2549
3. Arroyo Seco Quarry, King City
4. Prior approved equal.
2.02 WEED MAT IF SETTING ON EARTH BASE
A. Weed mat: non-woven polypropylene fabric, Mirafi 140N by Tencate, www.tencate.com, or approved equal.
B. Staples: 6-inch heavy duty galvanized flat-head landscape staples.
2.03 PRE-EMERGENT IF SETTING ON EARTH BASE
A. Granular: Low VOC pre-emergent, Treflan, Ronstar or approved equal.
B. Liquid: Low VOC pre-emergent, Surflan or approved equal.
2.04 PRE-EMERGENT .
A. Granular: Low VOC pre-emergent, Treflan, Ronstar or approved equal.
B. Liquid: Low VOC pre-emergent, Surflan or approved equal.
PART 3 - EXECUTION
3.01 SITE PREPARATION
A. Staking: After completion of rough grading, stake out edges and flow lines of river rock / gravel areas where not bounded by existing or previously installed paving or edge restraints.
1. Use wooden surveyor stakes or sturdy marking flags. Use additional stakes as required to clearly indicate curved lines if shown on the Drawings.
B. Excavation: After review and approval of the staking by the Owner’s Representative, excavate the soil as required for placement of river rock as shown on the Drawings.
C. Subgrade: Shape excavated subgrade to the required elevations as shown on the Drawings, accounting for the specified thickness of river rock / gravel. Compact subgrade to 90% relative compaction except inside tree planting pits.
1. Reinstall all stakes disturbed by grading operations.
D. Pre-emergent: Verify compatibility, dosage and other application procedures with the manufacturer. All chemicals shall be applied by a pest control operator licensed in the State of California.
1. Take special care to ensure that pre-emergent is not applied to any areas which are to be planted. Maintain 12-inches of clearance from any planted edges.
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3.02 INSTALLATION – RIVER ROCK ON EARTH BED
A. Placement: After review and approval of any reinstalled staking by the Owner’s Representative, place the river rock / gravel, using non-mechanical equipment, as shown on the Drawings and or as directed by Owners Representative in field.
1. If more than one size range is specified, install the larger size range as the lower layer with the smaller size range as the upper layer and to fill in voids.
2. Coordinate with irrigation and planting activities for river rock / gravel to be placed in conjunction with planting inside river rock / gravel areas.
3. Remove stakes only after final approval of the river rock layout by the Owner’s Representative.
3.03 CLEAN UP
A. Waste Removal: Remove all waste as a result of river rock / gravel construction from the site and dispose of legally. Remove all excess river rock / gravel from planting areas.
END OF SECTION
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ORNAMENTAL METAL FENCES 32 31 19-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 32 EXTERIOR IMPROVEMENTS
SECTION 32 31 19
ORNAMENTAL METAL FENCES AND GATES
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and Division-1 Specification Sections, apply to the work of this Section.
1.02 DESCRIPTION OF WORK
A. Extent: Furnish all labor, material, equipment, tools, and incidentals necessary for the fabrication and installation of ornamental metal fence and gates as shown on the Drawings and as specified in this Section and other Sections of these Specifications. The work includes but is not limited to:
1. Installation of concrete footings associated with ornamental fence and gates.
2. Provision of clip angles, connectors, machine bolts, lag bolts, screws, anchor bolts, and all other miscellaneous metal items not specified elsewhere.
1.03 STANDARDS AND DEFINITIONS
A. Applicable ASTM International Standards (latest revisions) as they apply to this work and related test methods, including:
1. A653 Specification for Steel Sheet, Zinc-Coated or Zinc-Iron Alloy-Coated by the Hot-Dip Process
2. F2408 Specification for Ornamental Fences Employing Galvanized Steel Tubular Pickets
1.04 QUALITY ASURANCE
A. Installer Prequalification: fence contractor authorized by fence manufacturer for the installation of commercial fences.
B. Protection: Use all means necessary to protect miscellaneous metal before, during, and after installation, and to protect the installed work and materials of other trades.
C. Replacements: In the event of damage, immediately make all repairs and replacements necessary to the approval of the Owner’s Representative and at no additional cost to the Owner.
1.05 SUBMITTALS
A. Installer Qualification: Certificate or other document attesting that the contractor is an authorized installer of the fence manufacturer.
B. Product Warranty: Manufacturer’s warranty to cover any defects in material finish, including cracking, peeling, chipping, blistering or corroding. Includes labor necessary to restore or replace components that have been found to be defective under the terms of the warranty. Product shall be guaranteed for five (5) years from date of original purchase.
C. Shop Drawings: of the items listed below. Show all locations, markings, quantities, materials, sizes, and shapes, and indicate all methods of connecting, anchoring, fastening, bracing, and Packet Page 342
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attaching to the work of other trades. If standard items from the manufacturer, typical drawings and details are acceptable.
1. Fence
2. Pedestrian Gate
1.06 DELIVERY, STORAGE AND HANDLING
A. Package, deliver, unload, and store metalwork items so as not to be damaged or deformed.
PART 2 - PRODUCTS
2.01 SYSTEM DESCRIPTION
A. Pre-approved manufacturers:
1. Ameristar Perimeter Security USA, Inc., Tulsa, OK (800) 321-8724, www.ameristarfence.com
2. Builders Fence Co. Inc., Sacramento, CA (916) 381-4065, www.buildersfence.com B. Pre-approved system: Ameristar Montage II Majestic standard picket space, welded and rackable, ornamental steel, Majestic™ design, including all components i.e., panels, posts, gates and hardware.
2.02 METAL MATERIALS
A. General: metals shall be new material, free of rust with smooth surfaces, without seam marks, roller marks, rolled trade names, stains, discolorations, or blemishes.
1. Brackets, flanges, and anchors: cast or formed metal of the same type of material and finish as the supported posts or rails.
B. Steel: ASTM A653, minimum yield strength of 45,000 psi
1. Minimum zinc (hot-dip galvanized) coating weight of 0.60 oz/ft2 (184 g/m2), Coating Designation G-60
2.03 FENCE & GATES
A. General: Provide a manufactured fence system capable of meeting the vertical load, horizontal load, and infill performance requirements for Commercial weight fences under ASTM F2408.
B. Coating: Inline electrode position coating process consisting of a multi-stage pretreatment/wash, followed by a duplex application of an epoxy primer and an acrylic topcoat.
1. Quality characteristics: comply with applicable ASTM standards for adhesion, corrosion resistance, impact resistance, and weathering resistance.
2. Minimum cumulative coating thickness of epoxy and acrylic: 2 mils
3. Color: black
C. Ameristar Montage II Majestic, 4’ Height, Color Black. 6’ wide gate.
D. Montage II Majestic Fence:
1. Fence Posts: minimum 2-1/2” square x 16 Ga.
2. Pickets: 3/4” square x 18 Ga. tubing.
3. Rails: steel channel, 1-1/2” square x 14 Ga.
E. Montage II Majestic Gates:
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ORNAMENTAL METAL FENCES 32 31 19-3 City of Seaside
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1. General: fabricated using welded ornamental panel material and gate ends having a 1-1/4” square cross-sectional size. All rail and upright intersections shall be joined by welding. All picket and rail intersections shall also be joined by welding.
2. Gate posts: meet the minimum requirements of the table below Montage Plus® Gate Leaf Montage Plus® Gate Height
Up To & Including 4’ Over 4’, Up To & Including 6’
Up To & Including 4’ 2-1/2” x 14 Ga. 3” x 12 Ga.
Over 4’1”, Up To & Including 6’ 3” x 12 Ga. 3” x 12 Ga.
Over 6’1”, Up To & Including 8’ 3” x 12 Ga. 4” x 12 Ga.
2.04 GATE HARDWARE
A. Hinges: By Gate Manufacturer
B. Lockable Latch: Ameristar Heavy Duty LokkLatch Deluxe.
PART 3 - EXECUTION
3.01 GENERAL
A. Compliance: Fabricate ornamental fence and gates strict accordance with the approved Shop Drawings and the referenced standards.
B. Holes: Drill or punch all holes required for the attachment of work of other trades and for bolted connections. Burned holes are not acceptable.
C. Brackets, Flanges, and Anchors: Provide brackets, flanges, and anchors for railing posts and for handrail supports. Furnish inserts and sleeves as required for anchorage to concrete work.
3.02 INSTALLATION
A. Footings: as shown on the Drawings.
B. Fence Installation: space fence posts according to the Shop Drawings and manufacturer’s instructions. For installations that are required to be raked to follow slopes, measure the post spacing dimension along the grade. Attach fence panels to posts with brackets supplied by the manufacturer.
C. Cutting/drilling rails or posts: seal the exposed steel surfaces as follows:
1. Remove all metal shavings from cut area.
2. Apply zinc-rich primer to thoroughly cover cut edge and/or drilled hole and let dry.
3. Apply 2 coats of finish paint using paint pens as provided by or recommended by the manufacturer to match fence color.
4. Failure to seal exposed surfaces per steps 1-3 above will negate manufacturer’s warranty.
D. Gate Installation: Space gate posts according to the manufacturers’ gate drawings based on standard out-to-out gate leaf dimensions and gate hardware, including hinges.
E. Coordination: Coordinate installation schedule with the schedules of other trades to ensure orderly and timely progress of the total work.
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3.03 CLEAN-UP & REPAIR
A. Remove protective film from prefabricated components. Clean metal work surfaces in accordance with good industry practices.
B. Touching Up: After the erection and installation are complete, touch up all minor damage to paint finish caused during transportation and erection, using manufacturer’s recommended finish paint using paint pens. The Owner’s Representative will determine what constitutes "minor damage" and what damage requires replacement.
C. Cleaning: clean the jobsite of excess materials. Dispose of post-hole excavations in coordination with the general earthwork / grading on the site. If no grading, then dispose off-site.
END OF SECTION
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IRRIGATION 32 84 00-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 32 EXTERIOR IMPROVEMENTS
SECTION 32 84 00
IRRIGATION
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and Division-1 Specification Sections, apply to the work of this Section.
1.02 DESCRIPTION OF WORK
A. Extent: Furnish all labor, material, equipment, tools, and incidentals necessary for the installation of a complete and operational automatic Landscape Irrigation system as shown on the Drawings and as specified in this Section. The work includes:
1. Trenching, excavation, backfill including base and backfill materials.
2. Valve wiring associated with the system.
3. Maintenance of the system during the maintenance period.
4. Electrical wiring/conduit work associated with the controller.
B. Related work includes but is not limited to:
1. Earthwork and Grading (Field Earthwork & Grading)
2. Irrigation Control System
3. Planting (Field Planting)
4. Landscape Maintenance
1.03 STANDARDS & DEFINITIONS
A. Unless otherwise shown or specified, all materials and methods shall conform to the applicable current sections of:
1. National Sanitation Foundation (NSF) Standard 61 Drinking Water System Components
2. California Code of Regulations (CCR) Title 24 Part 5 California Plumbing Code (CPC)
3. California Code of Regulations (CCR) Title 24 Part 3 California Electrical Code (CEC)
4. State of California, Department of Transportation (CALTRANS) Standard Specifications (DTSS), except for measurement and payment requirements.
5. South Coast Air Quality Management District's (SCAQMD) Laboratory Methods of Analysis for Enforcement Samples Method 316A for VOC content of PVC, CPVC, and ABS pipe cements, and adhesives.
B. ASTM International Standards (latest revisions) as they apply to this work and as referenced in this Specification, including related test methods:
1. D1557 Test Methods for Laboratory Compaction Characteristics of Soil Using Modified Effort
2. D1784 Specification for Rigid PVC Compounds and Chlorinated Polyvinyl Chloride (CPVC) Compounds
3. D1785 Specification for Polyvinyl Chloride Plastic Pipe, Schedules 40, 80, and 120
4. D2241 Specification for Polyvinyl Chloride Pressure-Rated Pipe (SDR)
5. D2287 Specification for Non-rigid Vinyl Chloride Polymer, Copolymer Molding, &Extrusion Compounds
6. D2464 Specification for Threaded Polyvinyl Chloride Plastic Pipe Fittings, Schedule 80
7. D2466 Specification for Polyvinyl Chloride Plastic Pipe Fittings, Schedule 40
8. D2467 Specification for Polyvinyl Chloride Plastic Pipe Fittings, Schedule 80
9. D2564 Specification for Solvent Cements for Polyvinyl Chloride Plastic Piping Systems Packet Page 346
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IRRIGATION 32 84 00-2 City of Seaside
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10. D2609 Specification for Plastic Insert Fittings for Polyethylene Plastic Pipe
11. D2672 Specification for Joints for IPS PVC Pipe Using Solvent Cement
12. D2737 Specification for Polyethylene (PE) Plastic Tubing
13. D2855 Standard Practice for Making Solvent-Cemented Joints with Polyvinyl Chloride Pipe and Fittings
14. D3350 Specification for Polyethylene Plastics Pipe and Fittings Materials
15. F656 Specification for Primers for Use in Solvent Cement Joints of Poly (Vinyl Chloride) (PVC) Plastic Pipe and Fittings
16. F690 Standard Practice for Underground Installation of Thermoplastic Pressure Piping Irrigation Systems
17. F1498 Specification for Taper Pipe Threads 60° for Thermoplastic Pipe and Fittings
18. F1970 Specification for Special Engineered Fittings, Appurtenances or Valves for use in PVC or CPVC Systems
C. ANSI / AWWA Standards (latest revisions) as they apply to this work and related test methods.
D. All materials and methods shall conform to the applicable standards of the following organizations:
1. American Society of Irrigation Consultants (ASIC) Design Guidelines for Earth Grounding Electronic Equipment in Irrigation Systems
2. American Society of Mechanical Engineers (ASME) Standards
3. American Welding Society (AWS) Specifications
4. Copper Development Association: Copper Tube Handbook.
5. Manufacturers Standardization Society (MSS) Standards
6. National Electrical Manufacturers Association (NEMA) Standards
7. Underwriters Laboratories (UL) Standards
E. Relative compaction: is defined as the in-place dry density of the compacted soil divided by the laboratory compacted maximum dry density determined in accordance with ASTM D1557, expressed as a percentage.
F. Slope: as defined for installation of sub-surface drip irrigation, emitters low-flow bubblers, and tree bubblers on the uphill side of a plant or tree is any gradient in excess of 5%.
1.04 QUALITY ASSURANCE
A. Materials: All materials shall be new and of the best quality available unless otherwise specified.
Manufacturer shall be clearly marked on all material, containers, or certificates of contents for inspection.
B. Codes: Install and test irrigation system in accordance with applicable codes and manufacturer's specifications
1. Install electrical power to the controller in accordance with applicable electrical codes.
C. Guarantee: Guarantee irrigation system for one year from date of acceptance.
1.05 SUBMITTALS
A. General:
1. Product data: all specified irrigation equipment, including any proposed substitutions.
2. Controller manufacturer’s recommended grounding details.
B. Certification: Prior to the Substantial Completion Review submit to the Owner’s Representative a written statement that the controller has been grounded adequately from the controller manufacturer’s representative or other qualified testing professional.
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C. Drawings: Irrigation As-built Drawing(s) and Valve Stationing Plan(s).
D. Close-out Documentation: As specified herein.
1.06 REVIEWS
A. Request at least (5) five days in advance the following reviews prior to progressing with the work:
1. Review – Main-line layout, trenching, pressure-test, flushing of main-line. Valve manifold locations.
a. Controller location
2. Review
a. Sprinklers - lateral line installation including swing joints. b. Point-source drip - supply line installation.
c. Sub-surface drip – supply / exhaust header and dripline installation. d. Earth back fill to take place only after review is completed.
3. Review - Irrigation coverage. Requirements for irrigation coverage inspection are specified elsewhere in this Section.
a. Valve box inspection.
4. Substantial Completion Review – see Specification Section Landscape Maintenance
5. Punch-list Check – see Specification Section Landscape Maintenance
6. Final Review – see Specification Section Landscape Maintenance
7. See Specification Sections Soil Preparation, and Planting for other items to be inspected during these reviews.
8. Each review will be conducted only after all items pertaining to that review as noted above and in related Sections have been completed.
1.07 DELIVERY, STORAGE AND HANDLING
A. General: Exercise care in loading, unloading, storage, and handling of pipe, fittings, and irrigation equipment.
B. Remove any pipe / fittings that have been cracked, dented, or otherwise damaged from the site.
If installed, replace pipe / fittings with undamaged pipe / fittings as directed by the Owner’s Representative at no additional cost to the Owner.
1.08 TESTING
A. New and relocated Backflow Prevention Devices are to be tested prior to substantial completion by a licensed testing agency. Submit test results certificate to the Owner’s Representative prior to Final Review as part of Close-out Documentation.
PART 2 - PRODUCTS
2.01 PLASTIC PIPE AND FITTINGS
A. Unless otherwise noted:
1. Lateral lines: Schedule-40 PVC, solvent weld joints.
2. Mainline up to 2” diameter: Schedule-40 PVC, solvent weld joints.
3. Lateral line threaded / solvent weld fittings: Schedule 40 PVC.
4. Mainline threaded / solvent weld fittings: Schedule 80 PVC.
5. Risers and nipples: Schedule 80 PVC, molded thread. Machine threaded nipples will not be permitted.
6. Marking Tape: Christy’s 3-inch marking tape, blue with black text ‘IRRIGATION WATER’.
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2.02 CEMENTS, SEALANTS, AND PRIMERS
A. Unless otherwise noted:
1. Pipe Thread Sealant: low VOC, slow-drying, soft-setting multi-purpose sealant, Weld-On All Seal by IPS Corporation or approved equal. Do not use Teflon / PTFE tape.
2. PVC cement: low VOC, high strength, heavy bodied, medium setting, solvent weld cement, ASTM D2564, Weld-On 711 by IPS Corporation or approved equal. Do not use fast setting cements.
3. Primer: low VOC, industrial strength primer, ASTM F656, Weld-On P-70 by IPS Corporation or approved equal.
4. Paint: Krylon Fusion spray paint for plastics, for PVC pipe only where approved by the Owner’s Representative to be installed above grade.
5. PVC Flex-hose glue: low VOC, medium bodied, fast setting solvent cement, ASTM D2564, Weld-on 795 Flex-PVC cement or approved equal.
6. Ensure that cans of solvents and primers have labels intact and stamped with the date of manufacture. Do not use cans dated over 1-year old. Do not thin solvents and primers.
2.03 SLEEVING
A. Sleeves: As shown on the Drawings.
2.04 VALVE BOXES
A. General: Pre-cast plastic with bolt-down covers free of all cracks, chips or structural defects.
1. Size: valve boxes as required by equipment plus adequate clearance to operate valves and remove assemblies for maintenance – unions at the ends of the assemblies should be fully accessible by hand. For drip irrigation valves, size the box so that with the filter assembly mounted sideways or pointing down as shown on the Drawings, the cover and filter insert can be easily removed for cleaning. Box size suggestions, to be verified in field:
a. Remote control valve only: standard size box
b. Remote control valve with shut-off valve: standard size box c. Drip irrigation valve assembly only: standard size box d. Drip irrigation valve assembly with shut-off valve: jumbo sized box
2. Rodent screen: welded wire mesh, hot-dip galvanized, size as shown on the Drawings.
3. Color: unless otherwise noted on the Drawings: Green for turf areas. Black for shrub / groundcover / mulch areas.
B. Models / Types:
1. Shrub / groundcover / mulch areas: Carson, Rainbird PVB Series, NDS Standard Series (Commercial) or approved equal.
2. Turf areas: ribbed / reinforced lids capable of withstanding the loads of ride-on lawn mowers. Carson TrussT Line, Rainbird VB Series, NDS Pro Plus Series or approved equal.
3. Vehicular paving: concrete with traffic rated lids.
C. Valve Identification (ID) Tags: Christy’s Irrigation Standard size ID Tags by T.Christy Enterprises, Anaheim CA, (800)258-4583, or approved equal. Blue background for potable water, purple background for reclaimed/recycled water. If single controller, use the alphanumeric sequence starting with A1. For multiple controllers, use separate sequences starting with A1, B1, C1 to match controller identification shown on the Drawings.
2.05 IRRIGATION EQUIPMENT
A. General: Supply and install irrigation equipment as shown on the Drawings, or approved equal.
B. Backflow Preventer: lead-free as certified under NSF / ANSI Standard 61 by NSF International.
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1. Enclosure: Guardshack or equal, size to fit backflow device plus 6” clearance at the top and sides.
2. Enclosure Pad: Encpad or equal, size to fit backflow enclosure.
C. Controller: ET-based automatic controller, number of stations and configuration as shown on the Drawings, capable of adjusting watering parameters automatically based upon historical local reference evapotranspiration data, or current data as provided by a remote or localized weatherbased information system.
1. Controller to include a master valve terminal.
2. Controller to include a flow-sensor terminal and flow-sensing board or flow-sensing integrated into the main board for all non-residential projects, and all residential projects above 5000 sf.
3. ET-Sensor with auto shut-off switch: Install in an unobstructed area open to the sky.
Depending on site conditions install sensor assembly: DELETE IF EXISTING CONTROLLER a. On the roof eaves / parapet wall coping wall
b. A galvanized steel pole 80-inches above ground level mounted in an appropriate concrete footing.
c. Connect sensor to the controller by underground cable / conduit, all exposed conduit to be galvanized steel.
2.06 CONDUCTORS
A. Control Wire: Type UF, 600V, copper, common ground white, UL listed for irrigation control use.
1. Minimum wire gauge #14, use gauge appropriate to distance to account for voltage loss.
2. PVC (polyvinyl chloride) or PE (polyethylene) insulation.
3. Seal splices with connectors using epoxy resin or sealant; grease filled connectors not permitted: Spears DS-100 connectors with Spears DS-300 sealant, 3M Scotchlok 3570 connector sealing pack, or approved equal.
B. Controller Power: insulated copper conductor, THHN/THWN (Thermoplastic High Heat-resistant / Water-resistant Nylon-coated), solid or stranded.
1. Conductors: No.12 AWG (American Wire Gauge) minimum size. Use size and number of conductors appropriate to distance to account for voltage loss.
2. Follow standard electrical practices for wire color code.
2.07 CONDUIT
A. Conduits: ASTM D1784 Sch 40 Grey, made from PVC1120 Type 1, Grade 1. Sunlight resistant per UL 651, rated for use with 90º C wiring, NSF listed / certified. Glue-on PVC couplings and factory-made elbows and sweeps.
1. Size: minimum 1” diameter or size for the conductors, whichever is greater.
2. Install conduits minimum 18” depth in planting areas, minimum 24” depth under paving.
3. Make couplings and connectors watertight in all runs. Utilize solvent cement of type approved by conduit manufacturer.
4. Join conduits with approved conduit couplings with ends butted in all such cases. Ream all conduit ends to remove burrs and sharp edges.
5. Provide adapters and locknuts where conduit is attached to metal boxes and panels.
6. Chamfer inner edges of conduits which open into pull boxes or install bushings.
7. Bends: free from dents or flattening, made with standard conduit elbows or conduit bent to not less than same radius. No more than 360 degrees of bend between pull boxes.
8. Leave a 14 AWG trace wire in each empty conduit.
9. Use Duct Seal to seal all conduit ends.
B. Conduits above grade: rigid galvanized steel.
1. Field wrap steel conduits extending below grade with 3M Scotchrap 50, with a 50% overlap.
Complete with necessary fittings for a complete watertight installation.
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PART 3 - EXECUTION
3.01 GENERAL
A. Acceptance of Work: Complete site grading to specified tolerances before trenching. Verify the existing conditions on site and the removal and or reinstallation required making the grades.
B. Existing Utilities: Verify location of all on site utilities prior to trenching. Notify Owner’s Representative by telephone and in writing of any conflicts prior to installation. Restore damaged utilities as directed by the Owner’s Representative at no additional cost to the Owner.
C. Coordination: Coordinate trenching as required with trenching contractor as well as with any other trades affected by irrigation installation. Coordinate installation of pipe and other irrigation equipment with other existing and proposed utilities and planting locations.
D. Grading: Install all irrigation features to their finished elevation and at depths indicated.
E. Finish Grade: Unless otherwise noted, set all heads at and perpendicular to, finish grade.
F. As-Built Conditions: regularly update a print of the system and any changes made to the system throughout the project. See Valve Stationing requirements elsewhere in this Specification.
G. Unusual Conditions: Immediately notify the Owner’s Representative in the event that any unusual soil conditions are encountered during irrigation trenching operations. Excavate unsuitable material encountered below the natural grade and dispose of as directed by the Owner’s Representative. Unsuitable material is defined in Section 19 Earthwork Clause 1.01B of the CALTRANS Standard Specifications.
H. Hazardous Materials: In the event existing asbestos pipe is encountered and needs to be modified and/or removed, comply with the requirements of Federal (OSHA) regulations, and California Code of Regulations Title 8 (Cal/OSHA).
3.02 INSTALLATION – TRENCHING & PIPE
A. Point of Connection: below grade. Connect to water meter and plumb backflow device and remaining irrigation system.
B. Excavation:
1. Depth – excavate trenches for mainline, sleeves, and laterals to the depth required for laying pipe or conduit, plus depth of bedding if required as noted below.
2. For pipes 4” dia. and less - level bottom of trenches for a smooth flat grade, and excavate bell holes where necessary to ensure that pipe rests for entire length on solid ground.
Should rock or other unsuitable material be encountered, excavate to 6" below bottom of pipe and replace with well tamped and compacted approved backfill material or sand before laying pipe.
3. For pipes greater than 4” dia. – depth of pipe and bedding as shown on the Drawings, or 6” below bottom of pipe whichever is greater.
4. Width – excavate trenches wide enough to provide adequate working space to align and lay pipe or to construct the trench, make up and inspect joints, and allow placing and compaction of bedding material. Maximum trench width at the top of the pipe is the pipe outside diameter plus 12- inches on each side of the pipe.
5. Maintain excavations free of water while installing pipe and until backfilled.
6. Install marking tape on all sections of mainline.
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C. Bedding: Install bedding upwards from the bottom of the trench to the extent shown on the Drawings.
1. Bedding material: compacted approved sub-soil or sand as defined herein.
2. In planting areas sand bedding may be jetted or ponded into place. Compact to equal that of the adjacent prepared sub-grade as specified herein. Mechanical compaction may be necessary to achieve this required density. If the bedding is jetted or ponded, the operation should be closely supervised and provisions should be made for the removal of excess water.
D. Backfill: Cover no joints until system has been pressure tested and approved by the Owner’s Representative.
1. Backfill material: selected on-site excavated/sub-soil material, imported sandy soils, subject to prior approval by the Owner’s Representative. Backfill with potentially damaging rocks and debris is not permitted.
2. When piping has been installed, tested, inspected, and approved, backfill excavations in layers not exceeding 8". Moisten and machine tamp as required.
3. In planting areas, install on-site near surface soils in the top 6" of the trenches compacted to maximum 85% relative compaction. For trenches in existing planting areas maintain near surface soils as uniform as possible with existing upper stratum soils.
4. In paving areas, install fill in maximum 8-inch lifts (compacted layers) and compact by mechanical means only. Condition fill conditioned, at time of compaction, to 1% to 3% above the optimum moisture content of the soil, and compact each lift to minimum 95% relative compaction.
5. For trenches in existing areas, restore the ground or paving to original condition.
6. After backfilling, remove from the premises all surplus earth resulting from this work and dispose of same, to the satisfaction of the Owner’s Representative.
E. Pipe: pipes shown parallel on the Plan may be installed in a common trench. Where required, snake pipe from side to side when trench exceeds 30 feet in length.
1. Install pipes in planting areas including those shown schematically adjacent or parallel to such areas.
2. Install all changes in depth of pipe using 45 degree fittings.
F. Check Valve: On sloped sites, install in-line check-valves in sloped main / lateral / supply lines as required to prevent low sprinkler head / drip emitter / tree bubbler drainage. This may be omitted only on those circuits where all sprinkler heads or tree bubblers have built-in check valves.
G. Sleeves: install sleeves for all wiring and irrigation lines to be placed (with ends clearly marked above grade) under driveways and walks prior to their construction.
1. Install sleeves minimum 24” under paving.
2. Extend sleeves a minimum of 12-inches into planting areas.
3. Install all wiring in a separate sleeve.
4. Install temporary PVC caps to prevent intrusion of earth/debris prior to installation of pipes / wire.
5. For longer lengths of sleeve (> 15’-20’) with multiple pipes, consider installing pipes along with sleeve and connecting later.
6. Install removable non-decaying plugs, expanding insulation foam, grout, or equal, at ends of sleeves and conduits to prevent entrance of earth and roots.
H. Fabrication: Install all manifolds in a neat and orderly manner, for ease in maintenance operations. Install manifolds to allow valve boxes to be parallel to each other and to adjacent walls, walks, and curbs. Cuts and joints shall be free of burrs, smooth and minimum in quantity.
I. Flushing of System: After installation of pipe lines and risers, but before installation of sprinkler heads, tree bubblers, and/or drip irrigation emitters, thoroughly flush the system to remove any foreign material in the pipes.
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1. Flush the system in the presence of the Owner’s Representative.
2. Flush mainline and sprinkler portions of the system using full water main pressure.
3. Flush drip irrigation filters prior to flushing downstream drip irrigation using drip system design pressure.
4. Flush downstream drip irrigation via flush ports using drip system design pressure.
5. After flushing, backfill and settle soil. Rake smooth to match surrounding grade.
3.03 INSTALLATION – EQUIPMENT
A. General: Install irrigation equipment as shown on the Drawings B. Valve Boxes: Install valve boxes so that the top of box is ½” above finish grade in turf areas and 1-½” above finish grade in mulched areas. Install valve box assembly in ground cover / shrub and not in hard paved areas. Install in lawn area only if groundcover does not exist adjacent to lawn.
1. Install valve box so that it does not rest on or touch the pipe or equipment in any way.
2. Label valve box lids with the valve station number / ID# using a weather resistant method.
Plastic valve box lids may be labeled using a branding tool / branding iron.
3. Install a Valve ID tag, with the valve station number clearly marked with weatherproof method, to each remote control valve, attached by means of a weatherproof tie.
3.04 CONTROL WIRE
A. General: Install control wire in pipe trenches wherever practical. Install wire below or level with the bottom of adjacent pipes. Install wire inside conduits as specified in this section where pipes are not available.
1. Bundle wire and tape to pipe every 10 feet. Size conduits or sleeve required based on control wires as specified herein.
2. Enclose wiring above finish grade in steel conduit.
3. Use a different color for control wires and the common wire.
4. One solenoid valve per station unless otherwise indicated on the Drawings or with prior approval of the Owner’s Representative.
5. Test all wiring for continuity, open circuits and unintentional grounding prior to connecting.
B. Splices: seal with direct bury connectors as specified in this section.
1. Install wire splices in valve boxes, locations as approved by the Owner’s Representative.
Install traffic rated boxes in vehicular areas.
C. Additional wire:
1. Pull control wire for unused stations as noted on the Drawings.
2. Pull control wire and common to each stub-out as shown on the Drawings. Minimum one control wire and common if not indicated on the Drawings.
3. Provide 24" excess wiring in each valve box / pull box and in the nearest project valve box at 100-ft intervals on wire runs of greater than 100-ft. Neatly coil in valve box or pull box.
3.05 CONTROLLER DELETE IF EXISTING CONTROLLER OR SEPARATE CONTROLLER SPEC A. General: Based on existing soil types, soil imports, and final ground conditions, additional grounding equipment may require to be installed at no additional cost to the Owner.
1. Submit manufacturers grounding equipment details recommended for the Project.
B. Installation: install controller enclosure onto concrete base or on to wall per the Drawings.
C. Power: Install power to controller following all applicable electrical codes. Install GFCI switch and 9-volt battery.
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D. Grounding: Determine from the Controller manufacturer, the grounding equipment recommended for the specific project soil and weather conditions. The guidelines below are provided for information only based on ASIC guidelines.
1. Ground each controller individually, unless otherwise noted by the Controller manufacturer.
2. Grounding rods (where required): copper-clad steel type.
3. Grounding plates (where required): solid-copper type.
4. A typical installation for California requires the installation of a 5/8” dia. x 10’ long UL listed grounding rod embedded in the soil, minimum 12’ away from the footprint of the controller concrete pad.
5. Ensure that that entire 10’ radius sphere of influence of the grounding rod is:
a. Under an irrigated planting area where possible.
b. Clear of any control / sensor wires and 2-wire cables.
6. For sandy, dry, and/or loose soils, a grounding plate set in appropriate earth contact material may be required per Controller manufacturer’s instructions.
7. For rocky soils, one or two grounding plates may be required per Controller manufacturer’s recommendations.
8. For areas known to be prone to lightning, a transient protection board and surge protector may be required inside the controller(s) per Controller manufacturer’s instructions.
9. Demonstrate, at Final Completion that the Controller has been adequately grounded for the specific project soil and weather conditions and provide a written statement to this effect from the Controller Manufacturers representative or other qualified testing professional
3.06 AS-BUILT DRAWINGS
A. As-built Drawing: Provide the Owner’s Representative as-built mark-ups of the most current irrigation drawings, to reflect changes to the irrigation system layout, including:
1. Irrigation Equipment:
a. Point of connection, isolation valves, filter, pressure regulator, master valve & flow sensor as applicable.
b. Remote control valve locations and renumbering if applicable. c. Isolation valve, quick couplers, and stub-out locations as applicable. d. Valve boxes for intermediate control wire splices.
e. Dimensionally locate all the above irrigation equipment with at least two measurements from surface features such as pavements, fences and buildings.
2. Main-lines. Dimensionally locate each direction of main-line with one offset measurement from a surface feature. Changes to alignment from the Drawings must be drawn in.
3. Control wire alignment where separate from main-line. Documentation requirement as for main-line.
4. Lateral lines. Draw changes accurately or provide one offset measurement similar to mainlines.
5. Drip irrigation supply pipes. Draw these in accurately. These are shown only in typical schematic form on the Drawings.
6. Drip irrigation distribution pipes / driplines. Do not draw these in.
7. Record all final changes before trenches are backfilled.
8. Include ‘AS-BUILT DRAWINGS’ with Contractor name and date, preferably in the title block area of the drawing, otherwise on an area of the drawing that does not have information below it.
9. Submit completed as-bult mark-ups to the Owner’s Representative, via the project submittal procedure for review and approval before final payment request.
B. Record Drawings: Obtain Record Drawings from the Owner’s Representative that reflect the asbuilt markups. Provide valve stationing information on these Drawings.
3.07 VALVE STATIONING PLAN
A. Valve-stationing Plan:
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1. Prepare plan neatly in color using software capable of annotating PDF documents. Hand colored mark-ups will not be accepted. Provide the Owner an unlocked copy of the PDF for future use.
2. Use a separate color for each valve zone. Use colors that will show up in printed form. Do not use solid color fills that mask the irrigation information below – use hatch patterns, or use transparent (25%-35%) fills.
3. Tree zones can be shown by coloring the lateral lines supplying tree bubblers. Use appropriate graphics to visually separate tree zones from other zones, or provide the tree zones on a separate sheet.
4. Include ‘IRRIGATION CONTROLLER CHART’ with Contractor name and date, preferably in the title block area of the drawing, otherwise on an area of the drawing that does not have information below it.
5. Submit completed valve-stationing plan digitally to the Owner’s Representative for review and approval.
a. After approval, if required by the Owner’s Representative, then print 11”x17” color prints and submit to the Owner’s landscape maintenance agency for approval prior to laminating.
6. Provide (2) 11”x17” laminated copies for reference purposes - one inside the controller, and one for the Owner’s record.
a. Include a non-laminated 3rd copy of the Valve-stationing Plan in the Close-out Documentation.
b. Larger OR non-contiguous sites may require multiple sheets for clarity as determined by the Owner’s Representative.
7. Valve-stationing plan(s) are to be prepared to the satisfaction of the Owner’s Representative and at no additional cost to the Owner. Submit approved plans as noted above prior to final payment request.
8. New Systems: Clearly label and sequence stations according to the assigned valve identification numbers shown on the Record Drawings and color code the corresponding valve zones.
a. In case valve sequencing needs to be changed for ease in maintenance operations, verify changes in advance with the Owner’s Representative.
3.08 PRESSURE TEST
A. Pressure Test:
1. Notify the Owner’s Representative a minimum of two (2) working days prior to pressure test.
2. Furnish all equipment and temporary connections required for tests at no additional cost to the Owner.
3. Exercise caution in filling the system to prevent excessive surge pressure and water hammer.
4. Test pipe subject to continuous water pressure (pressure lines) at 125 lbs. of hydrostatic pressure for two hours with a maximum 5 PSI drop.
5. Repair any leaks, if necessary, and re-test.
6. Have the Owner’s Representative visually inspect the pressure gauge at the start and end of the test period, without which the test will not be approved.
B. Closing in Un-inspected Work: Pay all costs necessitated by requiring opening, restoration and correction of all work closed in or concealed before inspection, testing as required and approval by Owner’s Representative. Notify Owner’s Representative 48 hours in advance of required testing.
3.09 FLOW SENSOR TESTING
A. Follow Controller Manufacturer’s directions for flow sensor testing, which may be in the operation manual for the unit.
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B. Learned Flows: Prepare a neatly drawn / electronically prepared table showing Station # and learned / expected flow in GPM for all stations and submit as part of close-out documentation.
Some controllers may prepare this report automatically and send it to a computer via the selected communications protocol.
1. Note the overflow / underflow % or parameter for each station, or if common to all stations, then note once in the table.
3.10 IRRIGATION COVERAGE
A. Inspection of irrigation coverage shall take place during the Intermediate Review, as specified herein.
1. In the presence of the Owner’s Representative, perform a coverage and operation test to determine if the system is fully operational.
2. Sprinkler Irrigation: Adjust heads prior to planting, including replacing nozzles, re-spacing heads, and adjusting degrees of nozzle arc as necessary to provide optimum coverage of planting areas, with no over-spray on to surrounding hard surfaces.
3. Drip Irrigation: Make adjustments to emitter / low-flow bubbler sizes and locations to as necessary provide complete coverage of plant root balls. Water flowing from the emitter / bubbler and away from the root ball is an indication that emitter is on the downhill side of the plant. Extend the pipe to the uphill side of the root ball.
4. Carry out corrections including those described above and obtain complete and adequate coverage in all irrigated areas at no additional cost to the Owner.
3.11 HARDWARE
A. See Specification Section Landscape Maintenance for items to be handed over to the Owner at the in-service meeting.
3.12 CLOSE-OUT DOCUMENTATION
A. Submit prior to Final Review, the following documents:
1. Sheet containing:
a. Contractor’s name, address, and phone number.
b. Controller manufacturer’s service address, and phone number c. Learned / expected flows for all stations.
2. Copies of the following documents:
a. Valve-stationing Plan
b. Existing soils test report – see Specification Section Soil Preparation.
3. Warranties and Certificates. Warranty documents or accompanying letters on company letterhead are to include project name and location and effective start date for warranties. a. Irrigation Controller Warranty.
b. Backflow Prevention Device testing certificate(s).
4. Statement of verification of correct installation and operation:
a. Controller grounding verification
5. In-service Meeting discussions & decisions. See Specification Section Landscape Maintenance.
6. For new projects, include all the documents in a 3-ring binder.
B. The Final Review will not be considered complete until the Close-out Documentation has been reviewed and approved by the Owner’s Representative.
3.13 CLEAN-UP
A. Keep project area clean on a daily basis, removing debris from the site.
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END OF SECTION
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DIVISION 32 EXTERIOR IMPROVEMENTS
SECTION 32 91 13
SOIL PREPARATION
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and Division-1 Specification Sections, apply to the work of this Section.
B. Existing Soils Report 19-213-0030 dated August 13, 2019.
1.02 DESCRIPTION OF WORK
A. Extent: Furnish all labor, material, equipment, tools, and incidentals necessary for Soil Preparation of planting areas as shown on the Drawings and as specified in this Section. The work includes installation of soil amendments, finish grading and plant pit backfill.
B. Related work includes but is not limited to:
1. Earthwork and Grading, See Civil
2. Planting
1.03 QUALITY ASSURANCE
A. Finish Grade: is defined as the finished top surface of the soil after all grading and soil preparation activities, and prior to installation of hydroseed, sod, or mulch.
B. Applicable ASTM International Standards (latest revisions) as they apply to this work and related test methods, including:
1. C602 Specification for Agricultural Liming Materials C. Fertilizers: Comply with the requirements of the Fertilizing Materials Inspection Program of the California Department of Food and Agriculture.
1.04 SUBMITTALS
A. Product Data: to be approved by the Owners Representative before the material is delivered to the site.
1. Amendments fertilizers, and chemicals
B. Samples: to be approved by the Owners Representative before the material is delivered to the site.
1. 1-quart bag of soil amendments
C. Testing - General: Provide samples, as specified herein, to an agricultural soil testing laboratory approved by the Owners Representative, referred to herein as the Testing Lab, unless delivered to the site in original, unopened containers, each bearing the manufacturer guaranteed analysis.
1. Pre-approved Testing Labs include:
a. Waypoint Analytical 4741 E Hunter Ave Suite A, Anaheim, CA 92807, (714)282- 8777
b. Wallace Laboratories LLC, 365 Coral Circle, El Segundo, CA 90245, (310) 615-0116 c. Soil Control Lab, 42 Hangar Way, Watsonville CA 95076, (831) 724-5422 Packet Page 358
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2. The Owners Representative reserves the right to reject the analysis from an alternate soil testing lab without prior approval.
3. Do not deliver any soil or amendment material to the site without approval of test results by the Owner’s Representative.
4. Pay for all testing fees from the Testing Lab for all tests specified herein.
D. Testing – Amendments: Provide, along with a sample, latest analysis of amendments / compost / bulk organic materials by the Testing Lab for verification of conformance to this specification, and specific recommendations as to exact quantities to be used in planting.
1. US Composting Council technical data sheets for compost prepared by the lab are not sufficient as a submittal – the complete analysis on the letterhead of the laboratory is required.
2. Analysis is to conform to physical and chemical properties specified herein.
3. Analysis is to assume tilling of the amendments into the soil as described elsewhere in this Specification
4. Analysis is to be carried out / reported no more than three months prior to the date of amendment installation, not the start of the project.
Testing – Existing Soil:
5. An Existing Soils Report with specific recommendations on soil preparation including required amendments, fertilization, and maintenance fertilization, has been carried out for this project and is included in the Appendix.
a. On approval of the amendment / compost analysis report, an updated existing soils report will be provided by the Owner’s Representative that is specific to the proposed amendments to be used and will include the amendment lab test / sample ID number and testing date as reference.
b. Implementing the recommendations of the updated existing soils report will be at no additional cost to the Owner.
c. Existing soils report recommendations will be superseded by subsequent soil testing during the course of the project.
E. Delivery tags for all amendments and fertilizers delivered to the Site for the Project.
1. Fertilizer delivery tags should clearly indicate the product and NPK designation.
2. Amendment delivery tags should clearly indicate the lab test number corresponding to the approved amendment test report.
1.05 REVIEWS
A. Specifically request at least (2) two days in advance the following review prior to progressing with the work:
1. Intermediate Review – completion of site grading, amendment depths, finish grade.
2. See Specification Sections Irrigation and Planting for other items to be inspected during this review.
3. The review shall be conducted only after all items pertaining to the review as noted above and in related Sections have been completed.
1.06 DELIVERY, STORAGE AND HANDLING
A. Deliver fertilizers and manufactured amendments to the site in the original, unopened containers, each bearing the manufacturer's guaranteed analysis. Materials in broken containers or which become caked or contaminated making them unsuitable for use will not be accepted and are to be removed from the site.
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PART 2 - PRODUCTS
2.01 EXISTING SOIL
A. Topsoil: The top layer of existing soil in planting areas, containing minerals and organic materials including humus, and completely free of weeds, roots, rocks/clods over 1 cubic inch and other objectionable material. Depth of topsoil shall be taken to be 4-6 inches deep or as determined by the Owners Representative at the time of construction after clearing and grubbing.
1. Topsoil is a sand type.
2. At planting areas other than turf, topsoil starts below the mulch and organic matter layer.
3. Soil underneath paving and aggregate base areas will not be considered as top soil.
B. Sub-soil: The remaining existing soil on the site after clearing & grubbing, after topsoil has been removed, and after all rocks over 1 cubic inch and all foreign debris and organic material have been removed.
1. Soil under paving and aggregate base areas may be considered as subsoil provided contamination testing as specified elsewhere in this section indicates that it is free of contaminants that are harmful to plant growth.
2.02 FERTILIZER
A. Soil amendment(s), fertilizer(s), and the backfill mix: as specified in the Existing Soils Report – see Appendix [A].
B. Plant fertilizer: commercial fertilizer packets / tablets, two-year controlled-release 20-10-05 (N-PK). Best Tabs by Simplot Professional Products, Agriform by The Scotts Company, or equal.
2.03 SOIL AMENDMENTS
A. Amendment: nitrogen stabilized organic amendment / compost produced only from landscape / yard trimmings, grass clippings, food scraps or agricultural residues.
1. Nitrified bark, nitrified sawdust, wood-based soil conditioners will not be permitted.
2. Compost to be supplied by a producer who participates in the U.S. Composting Council's Standard Testing Assurance (STA) program.
3. Compost is to have a dark brown color, does not exhibit a sour or putrid smell, does not contain recognizable grass or leaves, and is not hot upon delivery or rewetting.
4. Compost gradation:
Sieve Size Percent Passing
3/8 inch (9.5 mm) 100%
1/4 inch (6.25 mm) At least 95%
#8 (2.36 mm) At least 60%
#16 (1.18 mm) 20% - 70%
#32 (500 um) 0% - 30%
B. Amendment Chemistry – Suitability Considerations
1. Nitrogen (dry weight basis): 0.4 to 0.6%
2. Iron (minimum): 0.08%
3. Organic content: above 17%
4. Carbon-Nitrogen Ratio: below 25
5. pH: below 8.0
6. Salinity (ECe): a value such that when combined with the existing site soil at a use rate determined by the Testing Lab Analysis, the salinity of the amended soil shall not exceed
4.0 dS/m (mmhos/cm).
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C. Gypsum (if required by existing soils test): agricultural grade, OMRI listed.
1. Cal-Sul Pelletized Gypsum by North Pacific, Portland OR
2. Ultra Fine AG Gypsum by Western Mining & Minerals
3. Approved equal.
D. Sulfur (if required by existing soils test): granular degradable sulfur product, Tiger 90CR Organic 0-0-0-90 Sulfur by TigerSul.com, or approved equal.
PART 3 - EXECUTION
3.01 GENERAL
A. Limits and Grades: Prior to commencing soil preparation operations, request a review by the Owners Representative to verify rough / mass grading work completed to date and verify specified limits of soil preparation work to commence.
B. Finish grade all non-hardscape areas to smoothly integrate newly graded areas with the existing grades.
C. Protect concrete from any sulfate-based amendments that may be specified from soils analysis to avoid staining. Replace any concrete damaged from amendment placement at the no additional cost to the Owner.
3.02 SOIL PREPARATION SCHEDULE
Planting
Type
Minimum
Cultivation
Depth
Imported
Topsoil (min
depth)
Amendments
/ 1000 sf
Amendments
(gypsum, sulfur) / 1000 sf
Commercial
Fertilizers /
1000 sf
Shrubs &
Groundcovers
10-inches 6 inches / 12
inches / None
6 CY (*)
Compost
50 lbs (*) 12 lbs (*)
(*) For bidding purposes only, exact amendment / fertilizer type and quantity to be determined by Testing Lab analysis.
3.03 AMENDMENT PLACEMENT
A. Follow the specific instructions in Existing Soils Report for soil preparation, amendment mixing, and placement.
B. Plant pits: Use soil which has been amended in the above manner as the backfill mix around the sides of the root balls. See Specification Section Planting for plant pit requirements.
C. Watering: Apply water to areas to be drip irrigated to thoroughly mix in amendments and fertilizers immediately after amending soil, and a minimum of 24-hours prior to planting, unless rain is forecast for that period.
1. Water may be manually applied by spray attachments or impact sprinklers on stands.
2. Connect hose pipes to quick couplers or hose bibs. If neither is available or the main line has not been pressurized, use a portable lawn sprinkler pump connected to a water tank.
3. The cost of watering to mix in amendments is at no additional cost to the Owner.
3.04 FINISH GRADING
A. Finish grade all planting areas smoothly and uniformly, including those indicated to be only mulched on the Drawings.
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1. In all planting areas including mulch-only areas, remove all rocks and clods over 1 cubic inch, as well as all construction aggregates and construction gravel.
2. Repair all erosion damage during the construction period.
B. Unless otherwise shown on the Drawings, all soil finish grades after watering and / or natural settlement shall be 1-inch below finish surface of walks, pavements, and curbs.
3.05 PLANT FERTILIZER
Apply additional fertilizer to all container stock, in the form of commercial fertilizer packets / tablets at the rate of:
Container size Fertilizer Packets / Tablets
4-inch pot one (1)
1-gallon plant two (2)
1. Space the packets / tablets evenly around the ball halfway up backfill touching side of root ball.
2. The additional fertilizer requirement is independent of the Existing Soils Report.
3.06 CLEAN UP
A. After completion of all soil preparation operations, remove all trash, excess soil and other debris.
Sweep and wash clean all walks, walls, and pavement. Leave the entire area in a neat, orderly condition.
END OF SECTION
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PLANTING 32 93 03-1 City of Seaside
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DIVISION 32 EXTERIOR IMPROVEMENTS
SECTION 32 93 03
PLANTING
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and Division-1 Specification Sections, apply to the work of this Section.
B. Existing Soils Report 19-213-0030 dated August 13, 2019.
1.02 DESCRIPTION OF WORK
A. Extent: Furnish all labor, material, equipment, tools, and incidentals necessary for the provision and installation of plant materials as shown on the Drawings and as specified in this Section.
B. Related work includes but is not limited to:
1. Soil Preparation
2. Irrigation
3. Landscape Maintenance
1.03 STANDARDS & DEFINITIONS
A. Applicable ASTM International Standards (latest revisions) as they apply to this work and related test methods, including:
1. D412 Test Methods for Vulcanized Rubber and Thermoplastic Elastomers—Tension
1.04 QUALITY ASSURANCE
A. Quality: Minimum quality of all plant material shall unless otherwise indicated conform to:
1. ANSI Z60.1-2004 American Standard for Nursery Stock, Sponsored by the American Nursery and Landscape Association (ANLA)
2. Prevailing published specifications of the California Association of Nurserymen.
3. Additional standards as indicated on the Drawings and as specified herein.
B. Fertilizers: Comply with the requirements of the Fertilizing Materials Inspection Program of the California Department of Food and Agriculture.
C. Guarantee: Any plant material, within twelve (12) months following the final acceptance of the project, determined by the Owners Representative to be defective, restricted, declining or otherwise deficient due to abnormal root growth, shall be replaced to the equal condition of the adjacent plants, at the time of replacement.
1.05 SUBMITTALS
A. Product Data: to be approved by the Owners Representative before the material is delivered to the site.
1. Plant List Summary certifying species / size of plant material ordered, the nursery supplier(s), along with nursery photographs of species. Approval of photographs only constitutes approval of the portion of the plant above ground; root balls and container soil Packet Page 363
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levels are subject to approval after delivery to site as described elsewhere in this Specification.
2. Note any plant material not available at that time, or proposed substitutions to be reviewed.
3. All associated planting products and accessories specified in this Section and shown on the Drawings, including fertilizers, chemicals, and mulch.
B. Samples: to be approved by the Owners Representative before the material is delivered to the site.
1. 1-quart bag sample of each mulch type specified.
1.06 REVIEWS
A. Intermediate Reviews - plant material approval and layout/locations. See Specification Sections Landscape Irrigation and Soil Preparation for other items to be inspected during these reviews.
1. Plants - allow a minimum of two (2) and maximum of five (5) % of the quantity of plants of each species for removal from containers and inspection of root balls.
2. Trees – allow a minimum of one (1) and maximum of three (3) of the quantity of trees of each species for removal from containers in case of 15-gallon specimens, and opening of the side of the containers in case of 24” and larger box sizes, for inspection of root balls.
3. Root systems and container soil levels not complying with the requirements as described elsewhere in these Specifications may be rejected by the Owner’s Representative.
B. Substantial Completion Review (to initiate Maintenance Period) – all planting areas. See Specification Section Landscape Maintenance.
C. Final Review (at the completion of Maintenance Period) - all planting areas including all punchlist items identified at Substantial Completion Review. See Specification Section Landscape Maintenance.
D. If not part of a regularly scheduled Owner-Architect-Contractor site meetings, then specifically request the above reviews at least (5) five days in advance prior to progressing with the work.
E. Each review will be conducted only after all items pertaining to that review as noted above and in related Sections have been completed.
1.07 DELIVERY, STORAGE AND HANDLING
A. Deliver fertilizers and manufactured amendments to the site in the original, unopened containers, each bearing the manufacturer's guaranteed analysis. Materials in broken containers or which become caked or contaminated making them unsuitable for use will not be accepted and are to be removed from the site.
PART 2 - PRODUCTS
2.01 GENERAL
A. Nomenclature and Labels: Plant botanical names conform to “Standardized Plant Names,” second edition, and secondly, “A Checklist of Woody Ornamental Plants of California, “Manual 32, University of California. Deliver all plants of each clone, species, and cultivar to the site labeled with their full botanical name. Label every plant species with no less than one label for every ten plants of a species.
B. Quantities: The quantities shown on the plant list and in labels are for the use of the Owners Representative use and are not to be construed as the complete and accurate limits of the Contract. Furnish and install all plants shown schematically on the Drawings.
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C. Trunk, Branches and Canopy:
D. Root Systems: All container-grown stock shall be grown in its container for at least six months prior to its planting.
1. Tree root crown and surrounding soil level shall be within 1-inch of the container rim for 15- gallon containers, 3-inches of the container rim for 24-inch boxes and above.
2. Do not deliver any trees to site with girdling roots or similar abnormalities. It is the Contractors responsibility to check trees before they are loaded on at the nursery suppliers.
E. Health: Foliage, roots and stems of all plants shall be of vigorous health and normal habit of growth for its species. All plants shall be free of all disease, insect stages, burns or disfiguring characteristics.
F. Untrue Species: All plant material, within 12-months following the final acceptance of the Project, determined by the Owner to be untrue to the species, clone, and/or variety specified, shall be replaced to the equal condition of adjacent plants at the time of replacement.
2.02 TREES
A. All trees shall have straight trunks of uniform taper, larger at the bottom. Trunks shall be free of damaged bark, with all minor abrasions and cuts showing healing tissue. Remove sucker basal growth and lateral growth and treated surface to eliminate re-sprouting. Allow normal lower side branching to remain. Trees unable to stand upright without support shall be rejected.
2.03 FERTILIZER
A. As specified in the Existing Soils Report – see Appendix [A].
2.04 CHEMICALS
A. The following brand names of various chemicals to be used in this Section are provided for ease of specifying; equals or brands with similar chemicals that will match or improve performance may be used at the Contractor's discretion. Verify use of any chemicals with Owner’s Representative prior to application:
1. Pre-emergent herbicides - (granular form only) Treflan, Ronstar, or prior approved equal.
Note: these products are stated by their manufacturers to be harmful to aquatic life and are not permitted to be used on areas draining directly to aquatic / riparian areas.
2.05 MULCH
A. General: Mulch is to contain less than 1% foreign matter including soil, weeds, seeds, etc. by dry weight.
1. Pneumatically applied mulch will not be permitted.
B. Mulch: 100% recycled construction wood with biodegradable coloring, ½-inch to 2-inches.
1. Pre-approved products / suppliers:
a. Woodchip Mulch by Vision Recycling, CA Color – black b. Decorative Mulch by Recology Organics. Color – dark brown c. Republic Services, Milpitas CA (formerly BFI), CA
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PART 3 - EXECUTION
3.01 GENERAL
A. Plant Material Approvals: Before planting operations commence, review all plant material with the Owners Representative. Remove defective plants from the site and substitute acceptable material in its place. The review does not accept defective plants which may be installed.
B. Layout: Lay out only those plants to be planted in any single day. Review locations of all plants prior to planting. Plants installed without this review may have be relocated and replanted as directed by the Owners Representative.
C. Protection of Plants: Maintain all plant material in a healthy growing condition prior to and during planting operation. Contractor shall be responsible for vandalism, theft, and damage to plant material until commencement of the maintenance period.
D. Pruning: Do not prune without specific authorization of the Owners Representative. Replace plants pruned without authorization if directed by the Owners Representative.
3.02 PLANTING
A. Rest the rootball only on undisturbed soil, or in the case of fill areas, on compacted, un-amended sub-grade. See Specification Section Soil Preparation for backfill mix requirements. Loosen / scarify the sides and bottoms of plant rootball and pits to prevent glazing or compaction.
1. Plant pit sizes: as shown on the Drawings.
2. Plant pits in paved areas are to extend to the edge of the planter opening in all directions unless otherwise noted on the Drawings.
B. Watering basins: construct watering basins with bottoms draining away from plant stems to the edge of basins.
1. Flat areas with sprinkler / point-source drip irrigation and all areas with sub-surface drip irrigation - construct basins only if required to hand water plants during establishment period. See Specification Section Landscape Maintenance for removal of basins.
2. Sloped areas with sprinkler / point-source drip irrigation – construct basins and do not remove at the end of landscape maintenance, unless directed to do so by the Owner’s Representative.
C. Foliage: trim foliage and lower branches if necessary, so that watering basin is clearly visible.
Bubblers/emitters if installed should be clearly visible for maintenance.
3.03 CHEMICALS
A. Herbicides and pesticides: Verify compatibility, dosage and other application procedures with the manufacturer. All chemicals shall be applied by a pest control operator licensed in the State of California.
1. Do not use chemicals stated by their manufacturers to be harmful to aquatic life in any areas draining directly to aquatic / riparian areas.
B. After planting and prior to installation of mulch, treat all planting areas for weed control with preemergent herbicide, as recommended by the manufacturer.
1. For drip irrigation areas, manually water granular herbicides in to the soil soils using impact sprinklers or hose-end sprinklers.
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C. Include copies of documentation of pesticide and herbicide applications, countersigned by the Owner’s Representative, as part of Close-out Documentation – see Specification Section Landscape Maintenance.
3.04 FERTILIZER
A. Shrubs and groundcovers - Apply Commercial Fertilizer at 5 pounds per 1,000 square feet to planting areas 30 days after planting. Schedule re-application at 45-day intervals until completion of Landscape Maintenance.
1. The requirements above are for bidding purposes only, exact application rates per Testing Lab analysis.
2. Hand-water as necessary to dissolve fertilizer into the ground below the mulch.
B. Follow the specific instructions in the Existing Soils Report for amendment and fertilizer mixing and placement - see Appendix [A].
C. Include copies of documentation of fertilizer applications, countersigned by the Owner as apart of Close-out Documentation – see Specification Section Landscape Maintenance.
3.05 MULCH
A. Install mulch to a minimum depth after settling / natural compaction as specified below – see the Drawings for areas to be covered and for tapering mulch down to the edge of adjacent hard surfaces.
1. Wood Mulch – three (3”) inches
3.06 MAINTENANCE
A. See Specification Section Landscape Maintenance
3.07 CLEAN UP
A. After completion of all planting operations, remove all trash, excess soil and other debris. Sweep and wash clean all walks, walls, and pavement. Leave the entire area in a neat, orderly condition.
END OF SECTION
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STORM DRAINAGE UTILITIES 33 4000-1 City of Seaside
Del Monte Manor L.I.D. Project
DIVISION 33 UTILITIES
SECTION 33 40 00
STORM DRAINAGE UTILITIES
PART 1 – GENERAL
1.1 SUMMARY
A. Section includes:
1. Storm drain pipe and fittings
2. Manholes, cleanouts, inlets, and other appurtenances
1.2 RELATED REQUIREMENTS
A. Section 017123 – Field Engineering
B. Section 310000 – Earthwork
C. California Building Standards Code (CBSC), 2019 Edition.
1.3 REFERENCES
A. ASTM C478 – Standard Specification for Precast Reinforced Concrete Manhole Sections B. ASTM C 1244 – Standard Test Method for Concrete Sewer Manholes by the Negative Air Pressure (Vacuum) Test Prior to Backfill
C. ASTM D2241 – Standard Specification for Poly(Vinyl Chloride) (PVC) Pressure-Rated Pipe (SDR Series)
D. ASTM D 2321 – Standard Practice for Underground Installation of Thermoplastic Pipe for Sewers and Other Gravity-Flow Applications
E. ASTM D 3034 – Standard Specification for Type PSM Poly(Vinyl Chloride) (PVC) Sewer Pipe and Fittings
F. ASTM D3212 – Standard Specification for Joints for Drain and Sewer Plastic Pipes Using Flexible Elastomeric Seals
G. ASTM D2751 – Standard Specification for Acrylonitrile-Butadiene-Styrene (ABS) Sewer Pipe and Fittings
H. ASTM F1668 – Standard Guide for Construction Procedures for Buried Plastic Pipe
1.4 SUBMITTALS
A. Submit testing results for proposed bedding, backfill and drain rock to the GEOTECHNICAL ENGINEER at least 2 weeks prior to proposed use.
B. Submit samples of proposed bedding, backfill and drain rock to the GEOTECHNICAL ENGINEER at least 2 weeks prior to proposed use.
C. Submit manufacturer cut sheets for piping and appurtenances.
D. Submit concrete mix design and shop drawings for any cast-in-place concrete structures proposed.
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PART 2 – PRODUCTS
2.1 BEDDING AND BACKFILL
A. Pipe bedding and backfill: As shown on the Plans.
2.2 PLASTIC PIPE
A. Rubber gasketed PVC gravity sewer pipe conforming to ASTM D-3034, SDR 35 or SDR
26. B. Rubber gasketed PVC water pipe conforming to AWWA C900, SDR 25.
C. HDPE type "S" (smooth interior, corrugated exterior) pipe with watertight joints conforming to AASHTO designation M 294.
2.3 REINFORCED CONCRETE PIPE
A. Rubber gasketed reinforced concrete pipe conforming to ASTM C-76, Type 3.
2.4 PERFORATED PIPE
A. Solvent weld or rubber gasketed perforated solid-wall PVC pipe conforming to one of the following: ASTM D-1785, SCH 40; ASTM D-3034, SDR 35 or SDR 25; or ASTM D-2729.
B. Perforation pattern shall conform to AASHTO M-27 or ASTM D-2729.
2.5 CONCRETE DRAINAGE STRUCTURES
A. Cast in place concrete and precast concrete drain inlets shall conform to Section 51, "Concrete Structures", Section 52 "Reinforcement", Section 70 "Miscellaneous Facilities", Section 75 "Miscellaneous Metal" of the Standard Specifications, and these Specifications.
B. Precast members shall conform to section 70-1.02h, "Precast Concrete Structures", of the standard specifications.
C. Concrete drainage inlets shall be precast or cast-in-place units conforming to the details shown on the plans.
D. Concrete manholes shall be precast units conforming to ASTM C 478 and the details shown on the plans.
E. Precast unit joints shall be sealed with preformed butyl rubber joint sealant conforming to ASTM C-990.
F. Plastic pipe connections to concrete structures shall be fitted with a flexible, watertight elastomeric gasket conforming to ASTM C-923 (for PVC pipe), or ASTM F-2510 (for HDPE Type 'S' pipe).
G. The flow line of drain inlets, whether precast or cast in place, shall be formed in the field to provide a smooth flow line with bench at the pipe spring line. The invert paving thickness in precast structures shall be at least 3" below the bottom of the lowest pipe.
H. Structures, grates, and covers shall be H-20 load rated if located in vehicular areas, and pedestrian load rated otherwise.
I. Cast in place concrete structures shall conform to Section 51-7, “Minor Structures” of the Standard Specifications and to the dimensions on the Drawings. Contractor shop drawings shall be required for approval for any cast-in-place concrete.
J. ADA-compliant grates shall have less than 1/2" clear between bars, and the openings shall be aligned perpendicular to the path of travel. All grates within pedestrian areas shall be ADA-compliant.
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STORM DRAINAGE UTILITIES 33 4000-3 City of Seaside
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2.6 CLEANOUTS
A. Cleanout boxes: Christy G05T with cast iron traffic rated cover. Cover marked "Storm".
B. Materials for cleanouts shall be in accordance with the California Plumbing Code and the details on the Construction Drawings. Cleanout risers shall be of the same material as the storm drain line.
2.7 GEOTEXTILE FABRICS
A. Filter fabric: as indicated on the Drawings.
1. Where not indicated, submit Mirafi 140N or equivalent for approval by the GEOTECHNICAL ENGINEER.
2. Filter fabric for the underground retention chamber system shall be as recommended by the system manufacturer.
B. Other geotextile fabrics: as indicated on the Drawings or in the Geotechnical Report.
1. If not indicated, submit type appropriate for the intended use for approval by the
GEOTECHNICAL ENGINEER
C. Filter fabric is not used on subsurface drains constructed of Class 2 Permeable Material.
2.8 DRAIN ROCK
A. Caltrans Permeable Material Class 1A, 1B or 2, as indicated on the Drawings. If not indicated, use Class 2.
B. Drain rock for the underground retention chamber system shall be as recommended by the system manufacturer.
2.9 ACCESSORIES
A. Provide warning tape as specified in Section 312333 – Trenching PART 3 – EXECUTION
3.1 GENERAL
A. All work shall be in accordance with:
1. The California Plumbing Code
1. Product manufacturer’s recommendations
2. ASTM D 2421
3.2 TRENCHING
A. Perform trenching in accordance with the Plans.
3.3 PIPE COVER
A. Pipes which are located within vehicular traffic areas and with less than 24” of cover measured from the top of pipe to the finished pavement grade shall be backfilled with minimum 2,500 psi concrete to at least 6” above the top of pipe. Pipe shall be adequately restrained to prevent floatation or movement during backfilling.
3.4 TESTING
A. Following placement and compaction of backfill, and prior to the placement of permanent pavement, storm drains shall be cleaned and videoed to verify that the pipeline is free from obstructions (deflections, joint offsets, lateral pipe intrusions, etc.).
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END OF SECTION
Packet Page 371
APPENDIX A
GRANT AGREEMENTS
Packet Page 372
DocuSign Envelope ID: 5C091CC8-4D0B-4BED-9C8C-5465CDDE16D0 4/1/2021
4/2/2021
4/2/2021
4/2/2021
Packet Page 373
GRANT AGREEMENT BETWEEN THE STATE OF CALIFORNIA
(DEPARTMENT OF WATER RESOURCES) AND
MONTEREY PENINSULA WATER MANAGEMENT DISTRICT
AGREEMENT NUMBER 4600013801
PROPOSITION 1 ROUND 1 INTEGRATED REGIONAL WATER MANAGEMENT (IRWM)
IMPLEMENTATION GRANT
THIS GRANT AGREEMENT is entered into by and between the Department of Water Resources of the State of California, herein referred to as the "State" or “DWR,” and the Monterey Peninsula Water Management District, a public agency in the State of California, duly organized, existing, and acting pursuant to the laws thereof, herein referred to as the "Grantee," which parties do hereby agree as follows:
1) PURPOSE. The State shall provide funding from the Water Quality, Supply, and Infrastructure Improvement Act of 2014 (Proposition 1) to the Grantee to assist in financing the projects, which are included in and implemented in an adopted Integrated Regional Water Management Plan (IRWM Plan), pursuant to Chapter 7. Regional Water Security, Climate, and Drought Preparedness (Wat. Code, § 79740 et seq.). The provision of State funds pursuant to this Agreement shall be construed or interpreted to mean that the IRWM Plan, or any components of the IRWM Plan, implemented in accordance with the Work Plan as set forth in Exhibit A, has been adopted through the IRWM Plan Review Process, and is/are consistent with Water Code section 10530 et seq.
2) TERM OF GRANT AGREEMENT. The term of this Grant Agreement begins on June 27, 2020 through final payment plus three (3) years unless otherwise terminated or amended as provided in this Grant Agreement. However, all work shall be completed by June 30, 2023 in accordance with the Schedule as set forth in Exhibit C and no funds may be requested after September 30, 2023. 3) GRANT AMOUNT. The maximum amount payable by the State under this Grant Agreement shall not exceed $2,238,904.
4) GRANTEE COST SHARE. The Grantee is required to provide a Local Cost Share (non-state funds) as set forth in Exhibit B (Budget). Local Cost Share may include Eligible Project Costs directly related to Exhibit A incurred after January 1, 2015.
5) BASIC CONDITIONS.
A. Unless exempt as per the 2019 IRWM Implementation Grant Proposal Solicitation Package, project(s) that are subject to the California Environmental Quality Act (CEQA) including final land purchases, shall not be included in this Agreement until the CEQA process is completed and all permits necessary to begin construction are acquired. Projects providing at least 75% of benefits to a disadvantaged community (DAC), economically distressed area (EDA), and/or Tribe (based on population or geography), or projects implemented by Tribes will be exempt from this requirement. i. Such projects will be included in the Agreement as a placeholder. Placeholder projects are not eligible for grant reimbursement and may not submit invoices to DWR until such time as they are fully included in the Agreement.
ii. Placeholder projects that complete CEQA and/or acquire permits (necessary to begin construction) within eighteen (18) months of the agreement execution date will be amended into the agreement. At the end of the eighteen (18)-month term, any placeholder projects that fail to complete CEQA and/or acquire permits will be deleted from the Agreement. The total grant award will be reduced by the amount of the deleted project(s). Replacement projects will not be allowed.
Reduced amount will be made available to the respective Funding Area in future funding rounds on a competitive basis. Deleted placeholder projects will not be eligible to receive any grant reimbursement under this Agreement; however, such project could be eligible under the next round of grant solicitation.
B. The State shall have no obligation to disburse money for the Project(s) under this Grant Agreement until the Grantee has satisfied the following conditions (if applicable):
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i. The Grantee shall demonstrate compliance with all eligibility criteria as set forth on pages 9-11, inclusive, of the 2019 IRWM Implementation Grant Program (Program) Guidelines (2019 Guidelines).
ii. For the term of this Agreement, the Grantee shall submit Quarterly Progress Reports which must accompany an invoice and all invoice backup documentation ($0 Invoices are acceptable). The Quarterly Progress Report shall be submitted within 60 days following the end of the calendar quarter (i.e. reports due May 30, August 29, November 29, and March 1) and all other deliverables as required by Paragraph 14, “Submission of Reports” and Exhibit A, “Work Plan”. iii. Prior to the commencement of construction or implementation activities, if applicable, the Grantee shall submit the following to the State.
1. Final plans and specifications certified, signed and stamped by a California Registered Civil Engineer (or equivalent registered professional as appropriate) to certify compliance for each approved project as listed in Exhibit A of this Grant Agreement.
2. Work that is subject to the California Environmental Quality Act (including final land purchases) shall not proceed under this Grant Agreement until the following actions are performed:
a) The Grantee submits to the State all applicable environmental permits, as indicated on the Environmental Information Form to the State,
b) Documents that satisfy the CEQA process are received by the State, c) The State has completed its CEQA process as a Responsible Agency, and d) The Grantee receives written notification from the State of concurrence with the Lead Agency’s CEQA documents (s) and State’s notice of verification of environmental permit submittal.
The State’s concurrence of Lead Agency’s CEQA documents is fully discretionary and shall constitute a condition precedent to any work (i.e., construction or implementation activities) for which it is required. Once CEQA documentation has been completed, the State will consider the environmental documents and decide whether to continue to fund the project, or to require changes, alterations, or other mitigation. Proceeding with work subject to CEQA prior to the State’s concurrence shall constitute a material breach of this Agreement. The Grantee or Local Project Sponsor (LPS) shall also demonstrate that it has complied with all applicable requirements of the National Environmental Policy Act (NEPA) by submitting copies of any environmental documents, including Environmental Impact Statements, Finding of No Significant Impact, mitigation monitoring programs, and environmental permits as may be required prior to beginning construction/ implementation. iv. A monitoring plan as required by Paragraph 16, “Monitoring Plan Requirements,” if applicable. 6) DISBURSEMENT OF FUNDS. The State will disburse to the Grantee the amount approved, subject to the availability of funds through normal State processes. Notwithstanding any other provision of this Grant Agreement, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with, federal or state laws, rules, or regulations, or which may require any rebates to the federal government, or any loss of tax-free status on state bonds, pursuant to any federal statute or regulation.
Any and all money disbursed to the Grantee under this Grant Agreement shall be deposited in a noninterest bearing account and shall be used solely to pay Eligible Project Costs. 7) ELIGIBLE PROJECT COST. The Grantee shall apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the law and Exhibit B, “Budget”. Eligible Project Costs include the reasonable costs of studies, engineering, design, land and easement acquisition and associated legal fees, preparation of environmental documentation, environmental mitigations, monitoring, and project construction. Reimbursable administrative expenses are the necessary costs incidental but directly related DocuSign Envelope ID: 5C091CC8-4D0B-4BED-9C8C-5465CDDE16D0 Packet Page 375
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to the Project included in this Agreement. Costs incurred after the June 26, 2020 may be eligible for reimbursement.
Costs that are not eligible for reimbursement include, but are not limited to, the following items:
A. Costs, other than those noted above, incurred prior to the award date of this Grant.
B. Costs for preparing and filing a grant application.
C. Operation and maintenance costs, including post construction performance and monitoring costs.
D. Purchase of equipment that is not an integral part of a project.
E. Establishing a reserve fund.
F. Purchase of water supply.
G. Replacement of existing funding sources for ongoing programs.
H. Meals, food items, or refreshments.
I. Payment of any punitive regulatory agency requirement, federal or state taxes.
J. Purchase of land in excess of the minimum required acreage necessary to operate as an integral part of a project, as set forth and detailed by engineering and feasibility studies, or acquisition of land by eminent domain.
K. Overhead and Indirect Costs. “Indirect Costs” means those costs that are incurred for a common or joint purpose benefiting more than one cost objective and are not readily assignable to the funded project (i.e., costs that are not directly related to the funded project). Examples of Indirect Costs include, but are not limited to: central service costs; general administration of the Grantee or LPSs; non-project-specific accounting and personnel services performed within the Grantee’s or LPS’ organization; depreciation or use allowances on buildings and equipment; the costs of operating and maintaining non-project-specific facilities; tuition and conference fees; forums, trainings, and seminars; and, generic overhead or markup. This prohibition applies to the Grantee, LPSs, and any subcontract or sub-agreement for work on the Project that will be reimbursed pursuant to this Agreement.
L. Mitigation for environmental impacts not resulting from implementation of the Project funded by this program.
8) METHOD OF PAYMENT. After the disbursement requirements in Paragraph 5, “Basic Conditions” are met, the State will disburse the whole or portions of State funding to the Grantee, following receipt from the Grantee of an electronic invoice certified and transmitted via electronic/digital signature system (e.g., DocuSign) or via US mail or Express mail delivery of a “wet signature” for costs incurred, including Local Cost Share, and timely Quarterly Progress Reports as required by Paragraph 14, “Submission of Reports.” Payment will be made no more frequently than quarterly, in arrears, upon receipt of an invoice bearing the Grant Agreement number. Quarterly Progress Report must accompany an invoice ($0 Invoices are acceptable) and shall be submitted within 60 days following the end of the calendar quarter (i.e. invoices due May 30, August 29, November 29, and March 1). The State will notify the Grantee, in a timely manner, whenever, upon review of an invoice, the State determines that any portion or portions of the costs claimed are not eligible costs or is not supported by documentation or receipts acceptable to the State. The Grantee may, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation to the State to cure such deficiency(ies). If the Grantee fails to submit adequate documentation curing the deficiency(ies), the State will adjust the pending invoice by the amount of ineligible or unapproved costs.
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Invoices submitted by the Grantee shall include the following information:
A. Costs incurred for work performed in implementing the Project during the period identified in the particular invoice.
B. Costs incurred for any interests in real property (land or easements) that have been necessarily acquired for a project during the period identified in the particular invoice for the implementation of a project.
C. Invoices shall be submitted on forms provided by the State and shall meet the following format requirements:
i. Invoices shall contain the date of the invoice, either the time period covered by the invoice or the invoice date received within the time period covered, and the total amount due. ii. Invoices shall be itemized based on the categories (i.e., tasks) specified in Exhibit B, “Budget.” The amount claimed for salaries/wages/consultant fees shall include a calculation formula (i.e., hours or days worked times the hourly or daily rate = the total amount claimed). iii. One set of sufficient evidence (i.e., receipts, copies of checks, personnel hours’ summary table, time sheets) shall be provided for all costs included in the invoice. iv. Each invoice shall clearly delineate those costs claimed for reimbursement from the State’s funding amount, as depicted in Paragraph 3, “Grant Amount” and those costs that represent the Grantee’s costs, as applicable, in Paragraph 4, “Grantee Cost Share.” v. Original signature and date of the Grantee’s Project Representative. Submit an electronic invoice, certified and transmitted via electronic/digital signature system (e.g., DocuSign), from authorized representative to the Project Manager or the original “wet signature” copy of the invoice form to the Project Manager at the following address: P.O. Box 942836 Sacramento, CA 94236-0001.
All invoices submitted shall be accurate and signed under penalty of law. Any and all costs submitted pursuant to this Agreement shall only be for the tasks set forth herein. The Grantee shall not submit any invoice containing costs that are ineligible or have been reimbursed from other funding sources unless required and specifically noted as such (i.e., cost share). Any eligible costs for which the Grantee is seeking reimbursement shall not be reimbursed from any other source. Double or multiple billing for time, services, or any other eligible cost is illegal and constitutes fraud. Any suspected occurrences of fraud, forgery, embezzlement, theft, or any other misuse of public funds may result in suspension of disbursements of grant funds and/or termination of this Agreement requiring the repayment of all funds disbursed hereunder plus interest. Additionally, the State may request an audit pursuant to Paragraph D.5 and refer the matter to the Attorney General’s Office or the appropriate district attorney’s office for criminal prosecution or the imposition of civil liability. (Civ. Code, §§ 1572-1573; Pen. Code, §§ 470, 487-489.) 9) ADVANCED PAYMENT. Water Code section 10551 authorizes advanced payment by the State for projects included and implemented in an applicable Integrated Regional Water Management Plan, and when the project proponent is a nonprofit organization; a disadvantaged community (DAC); or the project benefits a DAC. If a project is awarded less than $1,000,000 in grant funds, the project proponent may receive an advanced payment of fifty (50) percent of the grant award; the remaining fifty (50) percent of the grant award will be reimbursed in arrears after the advanced funds of a budget category have been fully expended. Within ninety (90) calendar days of execution of the Grant Agreement, the Grantee may provide the State an Advanced Payment Request. Advanced Payment Requests received ninety-one (91) calendar days after the execution of this Agreement will not be eligible to receive an advanced payment.
The Advanced Payment Request shall contain the following:
A. Documentation demonstrating that each Local Project Sponsor (if different from the Grantee, as listed in Exhibit I) was notified about their eligibility to receive an advanced payment and a response from the Local Project Sponsor stating whether it wishes to receive the advanced payment or not.
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B. If the Grantee is requesting the advanced payment, the request(s) shall include:
i. Descriptive information of each project with an update on project status ii. The names of the entities that will receive the funding for each project, including, but not limited to, an identification as to whether the project proponent or proponents are nonprofit organizations or a DAC, or whether the project benefits a DAC
iii. A detailed Funding Plan which includes how the advanced payment will be expended (in terms of workplan, budget, and schedule) within the timeframe agreed upon by DWR and the Grantee. The Funding Plan must clearly identify the total budget (at Budget Category Level) for each project clearly showing the portion of advanced payment and reimbursement funds. iv. Any other information that DWR may deem necessary
C. Upon review and approval of the Advanced Payment Request, DWR will authorize payment of the fully requested amount for the qualified project(s). Based on the project’s Funding Plan and other considerations, DWR may determine it is not prudent to advance the full request in a single disbursement. In such a case, DWR will develop a “Disbursement Schedule,” to disburse funds in installments. This Disbursement Schedule may change based on the project’s ongoing compliance with the Advanced Payment requirements and the project’s cash flow needs.
D. Once DWR authorizes the Advanced Payment Request, the Grantee shall submit Advanced Payment Invoice(s) for the initial amount based on the “Disbursement Schedule” on behalf of the LPS(s), containing the request for each qualified project, to the State with signature and date of the Grantee’s Project Representative, as indicated in Paragraph 21, “Project Representative.” The Grantee shall be responsible for the timely distribution of the advanced funds to the respective LPS(s). The Advanced Payment Invoice(s) shall be submitted on forms provided by the State and shall meet the following format requirements:
i. Invoice shall contain the date of the invoice, the time period covered by the invoice, and the total amount due.
ii. Invoice shall be itemized based on the budget categories specified in Exhibit B, “Budget.” iii. The State Project Manager will notify the Grantee, in a timely manner, when, upon review of an Advance Payment Invoice, the State determines that any portion or portions of the costs claimed are not eligible costs. The Grantee may, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation to cure such deficiency(ies). iv. On a quarterly basis, the Grantee will submit an Accountability Report to the State that demonstrates how actual expenditures compare with the scheduled budget. The Accountability Report shall include the following information:
1. An itemization of how advanced funds have been spent to-date (Expenditure Report), including documentation that supports the disbursements (e.g., contractor invoices, receipts, personnel hours, etc.). Accountability Reports shall be itemized based on the budget categories (i.e., tasks) specified in Exhibit B.
2. An updated Accountability Report including an updated Funding Plan that depicts how the remaining advanced funds will be expended and the activities and deliverables associated with the advanced funds within the timeframe agreed upon by DWR and the Grantee when the advanced payment request was approved.
3. Documentation that the funds were placed in a non-interest bearing account, including the dates of deposits and withdrawals from that account.
4. Proof of distribution of advanced funds to LPS(s), if applicable.
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v. The State’s Project Manager will notify the Grantee, in a timely manner, when, upon review of the Accountability Report, the State determines that any portion of the expenditures claimed are not eligible costs. The Grantee may, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation to cure such deficiency(ies). If costs are not consistent with the tasks in Exhibit A, the State will reject the claim and remove them from the Accountability Report.
E. Once the Grantee has spent all advanced funds in a budget category, then the method of payment will revert to the reimbursement process for that budget category specified in Paragraph 8, “Method of Payment for Reimbursement.”
10) REPAYMENT OF ADVANCES. The State may demand repayment from the Grantee of all or any portion of the advanced State funding along with interest at the California general obligation bond interest rate at the time the State notifies the Grantee, as directed by the State, and take any other action that it deems necessary to protect its interests for the following conditions:
A. A project is not being implemented in accordance with the provisions of the Grant Agreement.
B. The Grantee has failed in any other respect to comply with the provisions of this Grant Agreement, and if the Grantee does not remedy any such failure to the State’s satisfaction.
C. Failure by the Grantee to submit complete and accurate quarterly Accountability Reports by the required due dates, unless otherwise approved by DWR.
D. Failure to deposit funds in a non-interest-bearing account.
E. Use of Advance Payment funds for ineligible expenses and/or activities not consistent with this Agreement.
F. Inappropriate use of funds, as deemed by DWR.
G. Repayment amounts may also include:
i. Actual costs incurred which are not consistent with the activities presented in Exhibit A, not supported, or are ineligible.
ii. Advanced funds which are not fully expended by project completion, notwithstanding Water Code section 10551(c)(4). Unused grant funds shall be returned to DWR within sixty (60) calendar days.
Any repayment of advanced funds may consist of reducing the amount from future reimbursement invoices. The State may consider the Grantee’s refusal to repay the requested advanced amount a material breach of this Agreement subject to the default provisions in Paragraph 12, “Default Provisions.” If the State notifies the Grantee of its decision to demand repayment or withhold the entire funding amount from the Grantee pursuant to this Paragraph, this Grant Agreement shall terminate upon receipt of such notice by the Grantee and the State shall no longer be required to provide funds under this Agreement. 11) WITHHOLDING OF DISBURSEMENTS BY THE STATE. If the State determines that a project is not being implemented in accordance with the provisions of this Grant Agreement, or that the Grantee has failed in any other respect to comply with the provisions of this Grant Agreement, and if the Grantee does not remedy any such failure to the State’s satisfaction, the State may withhold from the Grantee all or any portion of the State funding and take any other action that it deems necessary to protect its interests.
Where a portion of the State funding has been disbursed to the Grantee and the State notifies the Grantee of its decision not to release funds that have been withheld pursuant to Paragraph 12, “Default Provisions,” the portion that has been disbursed shall thereafter be repaid immediately with interest at the California general obligation bond interest rate at the time the State notifies the Grantee, as directed by the State. The State may consider the Grantee’s refusal to repay the requested disbursed amount a material breach subject to the default provisions in Paragraph 12, “Default Provisions.” If the State notifies the Grantee of its decision to withhold the entire funding amount from the Grantee pursuant to this DocuSign Envelope ID: 5C091CC8-4D0B-4BED-9C8C-5465CDDE16D0 Packet Page 379
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Paragraph, this Grant Agreement shall terminate upon receipt of such notice by the Grantee and the State shall no longer be required to provide funds under this Grant Agreement and the Grant Agreement shall no longer be binding on either party.
12) DEFAULT PROVISIONS. The Grantee shall be in default under this Grant Agreement if any of the following occur:
A. Substantial breaches of this Grant Agreement, or any supplement or amendment to it, or any other agreement between the Grantee and the State evidencing or securing the Grantee’s obligations; B. Making any false warranty, representation, or statement with respect to this Grant Agreement or the application filed to obtain this Grant Agreement;
C. Failure to operate or maintain the Project in accordance with this Grant Agreement.
D. Failure to make any remittance required by this Grant Agreement, including any remittance recommended as the result of an audit conducted pursuant to Paragraph D.5.
E. Failure to submit quarterly progress reports pursuant to Paragraph 5.
F. Failure to routinely invoice the State pursuant to Paragraph 8.
G. Failure to meet any of the requirements set forth in Paragraph 13, “Continuing Eligibility.” Should an event of default occur, the State shall provide a notice of default to the Grantee and shall give the Grantee at least ten (10) calendar days to cure the default from the date the notice is sent via firstclass mail to the Grantee. If the Grantee fails to cure the default within the time prescribed by the State, the State may do any of the following:
H. Declare the funding be immediately repaid, with interest, which shall be equal to State of California general obligation bond interest rate in effect at the time of the default.
I. Terminate any obligation to make future payments to the Grantee.
J. Terminate the Grant Agreement.
K. Take any other action that it deems necessary to protect its interests.
In the event the State finds it necessary to enforce this provision of this Grant Agreement in the manner provided by law, the Grantee agrees to pay all costs incurred by the State including, but not limited to, reasonable attorneys' fees, legal expenses, and costs.
13) CONTINUING ELIGIBILITY. The Grantee shall meet the following ongoing requirement(s) and all eligibility criteria outlined in the 2019 Guidelines to remain eligible to receive State funds:
A. An urban water supplier that receives grant funds pursuant to this Agreement shall maintain compliance with the Urban Water Management Planning Act (UWMP; Wat. Code, § 10610 et seq.) and Sustainable Water Use and Demand Reduction (Wat. Code, § 10608 et seq.) as set forth on page 11 of the 2019 Guidelines and as stated on page 22 of the Proposal Solicitation Package.
B. An agricultural water supplier receiving grant funds shall comply with Sustainable Water Use and Demand Reduction requirements outlined in Water Code section 10608, et seq. and have their Agricultural Water Management Plan (AWMP) deemed consistent by DWR. To maintain eligibility and continue funding disbursements, an agricultural water supply shall have their 2015 AWMP identified on the State’s website. For more information, visit the website listed in Appendix A in the 2019 Guidelines.
C. A surface water diverter receiving grant funds shall maintain compliance with diversion reporting requirements as outlined in Water Code section 5100 et. seq.
D. If applicable, the Grantee shall demonstrate compliance with the Sustainable Groundwater Management Act (SGMA) set forth on page 10 of the 2019 Guidelines.
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E. If the Grantee has been designated as a monitoring entity under the California Statewide Groundwater Elevation Monitoring (CASGEM) Program, the Grantee shall maintain reporting compliance, as required by Water Code section 10932 and the CASGEM Program.
F. The Grantee shall adhere to the protocols developed pursuant to The Open and Transparent Water Data Act (Wat. Code, § 12406, et seq.) for data sharing, transparency, documentation, and quality control.
14) SUBMISSION OF REPORTS. The submittal and approval of all reports is a requirement for the successful completion of this Grant Agreement. Reports shall meet generally accepted professional standards for technical reporting and shall be proofread for content, numerical accuracy, spelling, and grammar prior to submittal to the State. All reports shall be submitted to the State’s Project Manager and shall be submitted via the DWR “Grant Review and Tracking System” (GRanTS). If requested, the Grantee shall promptly provide any additional information deemed necessary by the State for the approval of reports. Reports shall be presented in the formats described in the applicable portion of Exhibit F, “Report Formats and Requirements.” The timely submittal of reports is a requirement for initial and continued disbursement of State funds. Submittal and subsequent approval by the State of a Project Completion Report is a requirement for the release of any funds retained for such project.
A. Quarterly Progress Reports: The Grantee shall submit quarterly Progress Reports to meet the State’s requirement for disbursement of funds. Progress Reports shall be uploaded via GRanTS, and the State’s Project Manager notified of upload. Progress Reports shall, in part, provide a brief description of the work performed, the Grantee’s activities, milestones achieved, any accomplishments and any problems encountered in the performance of the work under this Grant Agreement during the reporting period. The first Progress Report must accompany an invoice ($0 Invoices are acceptable) and shall be submitted within 60 days following the end of the calendar quarter (i.e. invoices due May 30, August 29, November 29, and March 1).
B. Accountability Report: The Grantee shall prepare and submit to the State an Accountability Report on a quarterly basis if the Grantee received an advanced payment, consistent with the provisions in Paragraph 9, “Advanced Payment.”
C. Project Completion Report: The Grantee shall prepare and submit to the State a separate Project Completion Report for each project included in Exhibit A. The Grantee shall submit a Project Completion Report (or a Component Completion Report, if a Project has multiple Components) within ninety (90) calendar days of Project/Component completion as outlined in Exhibit F.
D. Grant Completion Report: Upon completion of all the Projects included in Exhibit A, the Grantee shall submit to the State a Grant Completion Report. The Grant Completion Report shall be submitted within ninety (90) calendar days of submitting the Completion Report for the final project to be completed under this Grant Agreement, as outlined in Exhibits A, and F. Retention for any grant administration line items in the Budget of this Grant Agreement will not be disbursed until the Grant Completion Report is approved by the State.
E. Post-Performance Reports: The Grantee shall prepare and submit to the State Post-Performance Reports for the applicable project(s). Post-Performance Reports shall be submitted to the State within ninety (90) calendar days after the first operational year of a project has elapsed. This record keeping and reporting process shall be repeated annually for a total of three (3) years after the project begins operation.
15) OPERATION AND MAINTENANCE OF PROJECT. For the useful life of construction and implementation projects and in consideration of the funding made by the State, the Grantee agrees to ensure or cause to be performed the commencement and continued operation of the project, and shall ensure or cause the project to be operated in an efficient and economical manner; shall ensure all repairs, renewals, and replacements necessary to the efficient operation of the same are provided; and shall ensure or cause the same to be maintained in as good and efficient condition as upon its construction, ordinary and reasonable wear and depreciation excepted. The State shall not be liable for any cost of such DocuSign Envelope ID: 5C091CC8-4D0B-4BED-9C8C-5465CDDE16D0 Packet Page 381
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maintenance, management, or operation. The Grantee or their successors may, with the written approval of the State, transfer this responsibility to use, manage, and maintain the property. For purposes of this Grant Agreement, “useful life” means period during which an asset, property, or activity is expected to be usable for the purpose it was acquired or implemented; “operation costs” include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses, and “maintenance costs” include ordinary repairs and replacements of a recurring nature necessary for capital assets and basic structures and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. Refusal by the Grantee to ensure operation and maintenance of the projects in accordance with this provision may, at the option of the State, be considered a breach of this Grant Agreement and may be treated as default under Paragraph 12, “Default Provisions.” 16) MONITORING PLAN REQUIREMENTS. A Monitoring Plan shall be submitted to the State prior to disbursement of State funds for construction or monitoring activities. The Monitoring Plan should incorporate Post-Performance Monitoring Report requirements as defined and listed in Exhibit F, and follow the guidance provided in Exhibit J, “Project Monitoring Plan Guidance.” 17) STATEWIDE MONITORING REQUIREMENTS. The Grantee shall ensure that all groundwater projects and projects that include groundwater monitoring requirements are consistent with the Groundwater Quality Monitoring Act of 2001 (Water Code § 10780 et seq.) and, where applicable, that projects that affect water quality shall include a monitoring component that allows the integration of data into statewide monitoring efforts, including where applicable, the Surface Water Ambient Monitoring Program carried out by the State Water Resources Control Board. See Exhibit G for web links and information regarding other State monitoring and data reporting requirements.
18) NOTIFICATION OF STATE. The Grantee shall promptly notify the State, in writing, of the following items:
A. Events or proposed changes that could affect the scope, budget, or work performed under this Grant Agreement. The Grantee agrees that no substantial change in the scope of a project will be undertaken until written notice of the proposed change has been provided to the State and the State has given written approval for such change. Substantial changes generally include changes to the scope of work, schedule or term, and budget.
B. Any public or media event publicizing the accomplishments and/or results of this Grant Agreement and provide the opportunity for attendance and participation by the State’s representatives. The Grantee shall make such notification at least fourteen (14) calendar days prior to the event.
C. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Grantee agrees that all work in the area of the find shall cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the State has determined what actions should be taken to protect and preserve the resource. The Grantee agrees to implement appropriate actions as directed by the State.
D. The initiation of any litigation or the threat of litigation against the Grantee or an LPS regarding the Project or which may affect the Project in any way.
E. Applicable to construction projects only: Final inspection of the completed work on a project by a Registered Professional (Civil Engineer, Engineering Geologist, or other State approved certified/licensed Professional), in accordance with Exhibit D. The Grantee shall notify the State’s Project Manager of the inspection date at least fourteen (14) calendar days prior to the inspection in order to provide the State the opportunity to participate in the inspection. 19) NOTICES. Any notice, demand, request, consent, or approval that either party desires or is required to give to the other party under this Grant Agreement shall be in writing. Notices may be transmitted by any of the following means:
A. By delivery in person.
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B. By certified U.S. mail, return receipt requested, postage prepaid.
C. By “overnight” delivery service; provided that next-business-day delivery is requested by the sender.
D. By electronic means.
E. Notices delivered in person will be deemed effective immediately on receipt (or refusal of delivery or receipt). Notices sent by certified mail will be deemed effective given ten (10) calendar days after the date deposited with the U.S. Postal Service. Notices sent by overnight delivery service will be deemed effective one business day after the date deposited with the delivery service. Notices sent electronically will be effective on the date of transmission, which is documented in writing. Notices shall be sent to the addresses listed below. Either party may, by written notice to the other, designate a different address that shall be substituted for the one below. 20) PERFORMANCE EVALUATION. Upon completion of this Grant Agreement, the Grantee’s performance will be evaluated by the State and a copy of the evaluation will be placed in the State file and a copy sent to the Grantee.
21) PROJECT REPRESENTATIVES. The Project Representatives during the term of this Grant Agreement are as follows:
Department of Water Resources Monterey Peninsula Water Management District
Arthur Hinojosa
Chief, Division of Regional Assistance
P.O. Box 942836
Sacramento, CA 94236-0001
Phone: (916) 653-4736
Email: [email protected]
David J. Stoldt
General Manager
5 Harris Court Building G
Monterey, CA 93940
Phone: (831) 658-5650
Email: [email protected]
Direct all inquiries to the Project Manager:
Department of Water Resources Monterey Peninsula Water Management District
Monia Holleman
Division of Regional Assistance
P.O. Box 942836
Sacramento, CA 94236-0001
Phone: (916) 651-9262
Email: [email protected]
Maureen Hamilton,
Project Manager
5 Harris Court Building G
Monterey, CA 93940
Phone: 831-658-5622
Email: [email protected]
Either party may change its Project Representative or Project Manager upon written notice to the other party.
22) STANDARD PROVISIONS. This Grant Agreement is complete and is the final Agreement between the parties. The following Exhibits are attached and made a part of this Grant Agreement by this reference:
Exhibit A – Work Plan
Exhibit B – Budget
Exhibit C – Schedule
Exhibit D – Standard Conditions
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Exhibit E – Authorizing Resolution
Exhibit F – Report Formats and Requirements
Exhibit G – Requirements for Data Submittal
Exhibit H – State Audit Document Requirements for the Grantee Exhibit I – Local Project Sponsors and Project Locations Exhibit J –Project Monitoring Plan Guidance
IN WITNESS WHEREOF, the parties hereto have executed this Grant Agreement.
STATE OF CALIFORNIA
DEPARTMENT OF WATER RESOURCES
MONTEREY PENINSULA WATER
MANAGEMENT DISTRICT
Arthur Hinojosa
Chief, Division of Regional Assistance David J. Stoldt
General Manager
Date Date
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EXHIBIT A
WORK PLAN
PROPOSITION 1 ROUND 1 MONTEREY PENINSULA, CARMEL BAY, AND SOUTH MONTEREY BAY
IRWM IMPLEMENTATION GRANT
Grant Administration
IMPLEMENTING AGENCY: Monterey Peninsula Water Management District PROJECT DESCRIPTION: The Grantee will administer these funds and respond to DWR’s reporting and compliance requirements associated with the grant administration. The Grantee will act in a coordination role:
disseminating grant compliance information to the project managers responsible for implementing the projects contained in this Agreement, obtaining and retaining evidence of compliance (e.g., CEQA/NEPA documents, reports, monitoring compliance documents, labor requirements, etc.), obtaining data for progress reports from individual project managers, assembling and submitting progress reports to the State, and coordinating all invoicing and payment of invoices.
Budget Category (a): Project Administration
Task 1: Agreement Administration
The Grantee will respond to DWR’s reporting and compliance requirements associated with the grant administration and will coordinate with the project managers responsible for implementing the projects contained in this Agreement.
Task 2: Invoicing
The Grantee will be responsible for compiling invoices for submittal to DWR. This includes collecting invoice documentation from each of the Local Project Sponsors and compiling the information into a DWR Invoice Packet.
Deliverables:
• Quarterly Invoices and associated backup documentation Task 3: Reporting
The Grantee will be responsible for compiling progress reports for submittal to DWR. The Grantee will coordinate with Local Project Sponsor staff to retain consultants as needed to prepare and submit progress reports and final project completion reports for each project, as well as the grant completion report.
Reports will meet generally accepted professional standards for technical reporting and the requirements terms of the contract with DWR outlined in Exhibit F of this Agreement.
Deliverables:
• Quarterly Progress Reports
• Grant Completion Report
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PROJECT 1: Coe Avenue Recycled Water Distribution Pipeline IMPLEMENTING AGENCY: Marina Coast Water District (MCWD) PROJECT DESCRIPTION: The Coe Avenue Recycled Water Distribution Pipeline Project involves the construction of approximately 3,170 linear feet of new recycled water distribution main in Coe Avenue in the City of Seaside. This new distribution line will allow for the delivery of recycled water from the existing trunk main on General Jim Moore Boulevard to recycled water users located along the project alignment. When MCWD’s recycled water program is fully implemented, irrigation customers with access to recycled water will be required to switch to a recycled source. The primary benefit is the reliable, recycled water supply; MCWD estimates that switching Coe Avenue customers to recycled water will save approximately 200 acre-feet of potable water per year.
Budget Category (a): Project Administration
Task 1: Project Management
Manage Grant Agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with the Grantee. Prepare invoices including relevant supporting documentation for submittal to DWR via the Grantee. This task also includes administrative responsibilities associated with the project such as coordinating with partnering agencies and managing consultants/contractors.
Deliverables:
• Invoices and associated backup documentation
Task 2: Reporting
Prepare progress reports detailing work completed during reporting period as outlined in Exhibit F of this Agreement. Submit reports to DWR.
Prepare Project Completion Report and submit to DWR no later than 90 days after project completion for DWR Project Manager’s comment and review. The report shall be prepared and presented in accordance with guidance as outlined in Exhibit F.
Deliverables:
• Quarterly Project Progress Reports
• Project Completion Report
• Documentation (e.g., photo) of “Acknowledgment of Credit & Signage” per Standard Condition D.2 Budget Category (b): Land Purchase/Easement
Task 3: Land Purchase - Not applicable
Budget Category (c): Planning/Design/Engineering/Environmental Documentation Task 4: Feasibility Studies - Not applicable
Task 5: CEQA Documentation
The Regional Urban Recycled Water Project (RWP) Environmental Impact Report (EIR) was certified in October 2004 and Addenda Nos. 1, 2 and 3 adopted in October 2006, February 2007 and April 2016. Prepare letter stating no legal challenges (or addressing legal challenges).
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Deliverables:
• All completed CEQA documents as required
• Legal Challenges Letter
Task 6: Permitting
Acquired an Encroachment Permit from the City of Seaside to install new infrastructure within a public right-ofway administered by the city.
Deliverables:
• Permits as required
Task 7: Design
Final project design drawings, plans, and specs were completed in October of 2019, and the project is currently contracted for construction. A geotechnical report for the project was completed in 2007.
Deliverables:
• Basis of Design Report
• 100% Design Plans and Specifications
Task 8: Project Monitoring Plan
Develop and submit a Project Monitoring Plan per Paragraph 16 for DWR’s review and approval.
Deliverables:
• Project Monitoring Plan
Budget Category (d): Construction/Implementation
Task 9: Contract Services
This task must comply with the Standard Condition D.11 – Competitive Bidding and Procurements. Activities necessary (as applicable) to secure a contractor and award the contract, including: develop bid documents, prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed. The project was awarded on July 6, 2020.
Deliverables:
• Bid Documents
• Proof of Advertisement
• Award of Contract
• Notice to Proceed
Task 10: Construction Administration
This task includes managing contractor submittal review, answering requests for information, and issuing work directives. A full-time engineering construction observer will be on site for the duration of the project.
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acceptable. Upon completing the project, the DWR Certificate of Project Completion and record drawings will be provided to DWR.
Deliverables:
• DWR Certificate of Project Completion
• Record Drawings
Task 11: Construction
Construction activities are outlined below.
Construction will require the installation of approximately 3,170 linear feet of 8” diameter recycled water pipeline and one pressure-reducing station beneath existing pavement in Coe Avenue. Related construction activities will include the striping of approximately 3,170 linear feet of roadway, slurry seal of approximately 12,560 square yards of roadway, installation of approximately five gate valves, installation of approximately three combination air vacuum valves, and installation of approximately three blowoff assemblies.
Deliverables:
• Photographic Documentation of Progress
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PROJECT 2: Del Monte Manor Low Impact Development Improvement Project IMPLEMENTING AGENCY: City of Seaside
PROJECT DESCRIPTION: The Del Monte Manor Low Impact Development Improvement Project (project), includes reconstruction of a portion of an existing drainage detention basin with stormwater capture and treatment facilities.
The project protects approximately 0.57 acres from regular flooding and results in about 11 acre feet per year of stormwater infiltration in years with normal or above-normal precipitation. The project will reduce urban runoff pollutant loads, including trash and debris, currently discharged to the Monterey Bay National Marine Sanctuary. Runoff from the approximately 24-acre tributary catchment that currently enters the storm drain system will be re-routed to the pre-treatment bioswale and subsurface infiltration infrastructure. The project includes permanent educational signage to inform the public about the benefits of the bioswale and subsurface infrastructure.
Budget Category (a): Project Administration
Task 1: Project Management
Manage Grant Agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with the Grantee. Prepare invoices including relevant supporting documentation for submittal to the Grantee. This task also includes administrative responsibilities associated with the project such as coordinating with partnering agencies and managing consultants/contractors.
Deliverables:
• Invoices and associated backup documentation
Task 2: Reporting
Prepare progress reports detailing work completed during reporting period as outlined in Exhibit F of this Agreement. Submit reports to DWR.
Prepare Project Completion Report and submit to DWR no later than 90 days after project completion for DWR Project Manager’s comment and review. The report shall be prepared and presented in accordance with guidance as outlined in Exhibit F.
Deliverables:
• Quarterly Project Progress Reports
• Project Completion Report
• Documentation (e.g., photo) of “Acknowledgment of Credit & Signage” per Standard Condition D.2 Budget Category (b): Land Purchase/Easement
Task 3: Land Purchase – Not applicable
Budget Category (c): Planning/Design/Engineering/Environmental Documentation Task 4: Feasibility Studies
The project was included in the Monterey Peninsula Regional Stormwater Resource Plan. As part of the Stormwater Resource Plan development, a 10% feasibility analysis was conducted for the project. Building upon a 10% feasibility analysis, a 30% basis of design report was completed.
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Deliverables:
• Relevant Feasibility Studies
Task 5: CEQA Documentation
Complete environmental review pursuant to CEQA. Prepare all necessary environmental documentation.
Prepare letter stating no legal challenges (or addressing legal challenges).
Deliverables:
• All completed CEQA documents as required
• Legal Challenges Letter
Task 6: Permitting
The City of Seaside anticipates issuing a Grading Permit to the contractor.
Deliverables:
• Permits as required
Task 7: Design
The City of Seaside’s design consultant completed a 30% basis of design (BOD) report for the project. The BOD report included mapping and field observations, soil infiltration, watershed characteristics, post-rain events field observations, existing system modeling, project alternatives, continuous simulation analysis, and single-event analysis. The BOD establishes the overall project concept and will serve as the foundation for preparation of final design plans and specifications. Design of storm drain infrastructure shall conform to industry practices and adopted city standards.
Deliverables:
• Basis of Design Report
• 100% Design Plans and Specifications
Task 8: Project Monitoring Plan
Develop and submit a Project Monitoring Plan per Paragraph 16 for DWR’s review and approval.
Deliverables:
• Project Monitoring Plan
Budget Category (d): Construction/Implementation
Task 9: Contract Services
This task must comply with the Standard Condition D.11 – Competitive Bidding and Procurements. Activities necessary (as applicable) to secure a contractor and award the contract, including: develop bid documents, prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed.
Deliverables:
• Bid Documents
• Proof of Advertisement
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• Award of Contract
• Notice to Proceed
Task 10: Construction Administration
This task includes managing contractor submittal review, answering requests for information, and issuing work directives. A full-time engineering construction observer will be on site for the duration of the project.
Construction observer duties include documenting of pre-construction conditions, daily construction diary, preparing change orders, addressing questions of contractors on site, reviewing/ updating project schedule, reviewing contractor log submittals and pay requests, forecasting cash flow, notifying contractor if work is not acceptable. Upon completing the project, the DWR Certificate of Project Completion and record drawings will be provided to DWR.
Deliverables:
• DWR Certificate of Project Completion
• Record Drawings
Task 11: Construction
Construction activities include:
Mobilize material and equipment to the construction sites. Reconfigure existing storm drain system including installation of approximately 110 linear feet of 12” diameter new storm-drain pipe, two manholes, two drain inlets, and two trash capture devices. Excavate approximately 700 cubic yards of soil and install approximately 6,600 cubic feet of subsurface infiltration infrastructure. Construct bioswale and landscaping improvements over approximately 30,000 square feet including soil amendments, slope protection, irrigation, plantings, and fencing. Repair approximately 100 square feet of sidewalk, about 20 linear feet of curb and gutter, and install approximately 650 linear feet of split rail fence. Relocate private sanitary sewer lateral.
Deliverables:
• Photographic Documentation of Progress
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PROJECT 3: West End Stormwater Improvement Project
IMPLEMENTING AGENCY: City of Sand City
PROJECT DESCRIPTION: The West End Stormwater Improvement Project (project) will install the following features: (1) bioretention facilities including curb extensions at intersections, (2) permeable pavement in parking/areas and at intersections, (3) new catch basins, (4) a series of horizontal infiltration chambers, and (5) new storm drain routing and abandonment of existing storm drains in various locations. The project will treat approximately 5 acres within the West End neighborhood. The project will reduce the total suspended solids entering Monterey Bay by an average of 450 kilograms/year.
Budget Category (a): Project Administration
Task 1: Project Management
Manage Grant Agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with the Grantee. Prepare invoices including relevant supporting documentation for submittal to DWR via the Grantee. This task also includes administrative responsibilities associated with the project such as coordinating with partnering agencies and managing consultants/contractors.
Deliverables:
• Invoices and associated backup documentation
Task 2: Reporting
Prepare progress reports detailing work completed during reporting period as outlined in Exhibit F of this Agreement. Submit reports to DWR.
Prepare Project Completion Report and submit to DWR no later than 90 days after project completion for DWR Project Manager’s comment and review. The report shall be prepared and presented in accordance with guidance as outlined in Exhibit F.
Deliverables:
• Quarterly Project Progress Reports
• Project Completion Report
• Documentation (e.g., photo) of “Acknowledgment of Credit & Signage” per Standard Condition D.2 Budget Category (b): Land Purchase/Easement
Task 3: Land Purchase – Not applicable
Budget Category (c): Planning/Design/Engineering/Environmental Documentation Task 4: Feasibility Studies
Project Feasibility Studies were completed as part of the project development process. The project is included in the Monterey Peninsula Region Stormwater Resource Plan that was finalized in December of 2018.
Deliverables:
• Relevant Feasibility Studies
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Task 5: CEQA Documentation
Complete environmental review pursuant to CEQA. Prepare all necessary environmental documentation.
Prepare letter stating no legal challenges (or addressing legal challenges).
Deliverables:
• All completed CEQA documents as required
• Legal Challenges Letter
Task 6: Permitting
Based on the 30% design, the project will be constructed entirely within existing street rights-of-way under the jurisdiction of Sand City. An approximately 6,000 square foot area is within a non-appealable Coastal Zone Overlay and will require a Coastal Development Permit issued by the City of Sand City.
Deliverables:
• All required Permits
Task 7: Design
Sand City’s Technical Assistance team has completed a 30% preliminary design of the project including the following supporting work: mapping and field observations including photo documentation of existing conditions, topographic survey, project planning report, project alternatives analysis report, hydrologic and hydraulic calculations, low impact development facility sizing calculations, utility mapping, preliminary construction documents/plans, and review of existing geotechnical investigation report for projects in the vicinity of the proposed project.
Deliverables:
• Basis of Design Report
• 100% Design Plans and Specifications
Task 8: Project Monitoring Plan
Develop and submit a Project Monitoring Plan per Paragraph 16 for DWR’s review and approval.
Deliverables:
• Project Monitoring Plan
Budget Category (d): Construction/Implementation
Task 9: Contract Services
This task must comply with the Standard Condition D.11 – Competitive Bidding and Procurements. Activities necessary (as applicable) to secure a contractor and award the contract, including: develop bid documents, prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed.
Deliverables:
• Bid Documents
• Proof of Advertisement
• Award of Contract
• Notice to Proceed
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Task 10: Construction Administration
This task includes managing contractor submittal review, answering requests for information, and issuing work directives. A full-time engineering construction observer will be on site for the duration of the project.
Construction observer duties include documenting of pre-construction conditions, daily construction diary, preparing change orders, addressing questions of contractors on site, reviewing/ updating project schedule, reviewing contractor log submittals and pay requests, forecasting cash flow, notifying contractor if work is not acceptable. Upon completing the project, the DWR Certificate of Project Completion and record drawings will be provided to DWR.
Deliverables:
• DWR Certificate of Project Completion
• Record Drawings
Task 11: Construction
Mobilization and demobilization: This item include contractor’s cost to transport equipment, bonds, ancillary costs, and clean up.
Site preparation: This includes demolition and removal of existing street infrastructure and storm drainage as necessary to construct the proposed project improvements.
Subsurface utilities and infiltration systems: This includes the installation of dry wells and 3 infiltration units to provide subsurface infiltration. Stormwater entering these infiltration units will receive pretreatment from a Barracuda stormwater separator installed at each infiltration unit.
Construct surface improvements: This includes the installation of approximately 3,100 square feet (SF) of bioretention facilities within concrete curb extension areas, approximately 3,350 SF of permeable pavement, new storm drain catch basins, approximately 19 new trees to be planted within the bioretention facilities, approximately 940 SF of cross gutters, approximately 22,000 SF asphalt pavement including new and replacement signage and striping, approximately 3,000 SF of sidewalk, curb and gutters. Approximately 15 existing curb ramps will be replaced with Americans with Disability Act (ADA) compliant curb ramps and all replaced sidewalk will be made ADA compliant as well.
Demobilization: This includes the removal of the contractor’s equipment, materials, construction best management practices, traffic control and any other items no longer needed for the work.
Deliverables:
• Photographic Documentation of Progress
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EXHIBIT B
BUDGET
PROPOSITION 1 ROUND 1 MONTEREY PENINSULA, CARMEL BAY, AND SOUTH MONTEREY BAY
IRWM IMPLEMENTATION GRANT
AGREEMENT BUDGET SUMMARY
Grant Amount
Required
Cost Share:
Non-State
Fund Source
Other Cost
Share
Total Cost
Percent
Cost
Share
Grant Administration $155,000 $0 $0 $155,000 0%
PROJECTS
1 Coe Avenue Recycled Water
Distribution Pipeline $407,040 $559,334 $0 $966,374 58% 2 Del Monte Manor Low Impact
Development Improvement Project
$579,464 $0 $0 $579,464 0%
3 West End Stormwater
Improvement Project
$1,097,400 $0$0 $1,097,400 0%
GRAND TOTAL $2,238,904 $559,334 $0 $2,953,238 -
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Grant Administration
Implementing Agency: Monterey Peninsula Water Management District BUDGET CATEGORY Grant Amount
Required
Cost Share:
Non-State
Fund Source
Other Cost Share Total Cost
a Project Administration $155,000 N/A $0 $155,000
TOTAL COSTS $155,000 N/A $0 $155,000
NOTES:
Eligible costs for each Budget Category will only be approved for reimbursement and Cost Share for the work completed within the date ranges listed in Exhibit C.
PROJECT 1: Coe Avenue Recycled Water Distribution Pipeline Implementing Agency: Marina Coast Water District (MCWD) Project directly serves a need of a Disadvantaged Community: No BUDGET CATEGORY Grant Amount
Required
Cost Share:
Non-State
Fund Source*
Other Cost Share Total Cost
a Project Administration $0 $14,624 $0 $14,624
b Land Purchase / Easement $0 $0 $0 $0
c Planning / Design / Engineering /
Environmental Documentation $0 $49,333 $0 $49,333
d Construction / Implementation $407,040 $495,377 $0 $902,417 TOTAL COSTS $407,040 $559,334 $0 $966,374
NOTES:
Eligible costs for each Budget Category will only be approved for reimbursement and Cost Share for the work completed within the date ranges listed in Exhibit C.
*Cost share funds will be provided by an existing State Revolving Fund loan already secured by Marina Coast Water District (MCWD) and MCWD’s general capital improvement budget and reimbursements to MCWD from the Fort Ord Reuse Authority.
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PROJECT 2: Del Monte Manor Low Impact Development Improvement Project Implementing Agency: City of Marina
Project directly serves a need of a Disadvantaged Community: Yes BUDGET CATEGORY Grant Amount
Required
Cost Share:
Non-State
Fund Source*
Other Cost Share Total Cost
a Project Administration $20,464 $0 $0 $20,464
b Land Purchase / Easement $0 $0 $0 $0
c Planning / Design / Engineering /
Environmental Documentation $76,000 $0 $0 $76,000
d Construction / Implementation $483,000 $0 $0 $483,000 TOTAL COSTS $579,464 $0 $0 $579,464
NOTES:
Eligible costs for each Budget Category will only be approved for reimbursement and Cost Share for the work completed within the date ranges listed in Exhibit C.
*Project received a 100% cost share waiver.
PROJECT 3: West End Stormwater Improvement Project
Implementing Agency: City of Sand City
Project directly serves a need of a Disadvantaged Community: Yes BUDGET CATEGORY Grant Amount
Required
Cost Share:
Non-State
Fund Source*
Other Cost Share Total Cost
a Project Administration $44,000 $0 $0 $44,000
b Land Purchase / Easement $0 $0 $0 $0
c Planning / Design / Engineering /
Environmental Documentation $70,000 $0 $0 $70,000
d Construction / Implementation $983,400 $0 $0 $983,400 TOTAL COSTS $1,097,400 $0 $0 $1,097,400
NOTES:
Eligible costs for each Budget Category will only be approved for reimbursement and Cost Share for the work completed within the date ranges listed in Exhibit C.
*Project received a 100% cost share waiver.
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EXHIBIT C
SCHEDULE
PROPOSITION 1 ROUND 1 MONTEREY PENINSULA, CARMEL BAY, AND SOUTH MONTEREY BAY
IRWM IMPLEMENTATION GRANT
Grant Administration
BUDGET CATEGORY Start Date End Date
a Project Administration 06/01/2019 06/30/2023
PROJECT 1: Coe Avenue Recycled Water Distribution Pipeline BUDGET CATEGORY Start Date End Date
a Project Administration 07/01/2018 06/30/2021
b Land Purchase / Easement N/A N/A
c Planning / Design / Engineering / Environmental Documentation 07/01/2018 06/30/2020 d Construction / Implementation 09/01/2020 12/31/2020
PROJECT 2: Del Monte Manor Low Impact Development Improvement Project BUDGET CATEGORY Start Date End Date
a Project Administration 09/03/2020 03/31/2023
b Land Purchase / Easement N/A N/A
c Planning / Design / Engineering / Environmental Documentation 09/03/2020 10/31/2021 d Construction / Implementation 11/01/2021 12/01/2022
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PROJECT 3: West End Stormwater Improvement Project
BUDGET CATEGORY Start Date End Date
a Project Administration 01/01/2020 03/31/2023
b Land Purchase / Easement N/A N/A
c Planning / Design / Engineering / Environmental Documentation 07/01/2020 07/31/2021 d Construction / Implementation 11/30/2021 12/31/2022
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EXHIBIT D
STANDARD CONDITIONS
D.1. ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT:
A. Separate Accounting of Funding Disbursements: Grantee shall account for the money disbursed pursuant to this Grant agreement separately from all other Grantee funds. Grantee shall maintain audit and accounting procedures that are in accordance with generally accepted accounting principles and practices, consistently applied. Grantee shall keep complete and accurate records of all receipts and disbursements on expenditures of such funds. Grantee shall require its contractors or subcontractors to maintain books, records, and other documents pertinent to their work in accordance with generally accepted accounting principles and practices. Records are subject to inspection by State at any and all reasonable times.
B. Disposition of Money Disbursed: All money disbursed pursuant to this Grant agreement shall be deposited in a non-interest bearing account, administered, and accounted for pursuant to the provisions of applicable law.
C. Remittance of Unexpended Funds: Grantee shall remit to State any unexpended funds that were disbursed to Grantee under this Grant agreement and were not used to pay Eligible Project Costs within a period of sixty (60) calendar days from the final disbursement from State to Grantee of funds or, within thirty (30) calendar days of the expiration of the Grant agreement, whichever comes first.
D.2. ACKNOWLEDGEMENT OF CREDIT AND SIGNAGE: Grantee shall include appropriate acknowledgement of credit to the State for its support when promoting the Project or using any data and/or information developed under this Grant agreement. Signage shall be posted in a prominent location at Project site(s) (if applicable) or at the Grantee’s headquarters and shall include the Department of Water Resources color logo and the following disclosure statement: “Funding for this project has been provided in full or in part from the Water Quality, Supply, and Infrastructure Improvement Act of 2014 and through an agreement with the State Department of Water Resources.” The Grantee shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this Paragraph.
D.3. AMENDMENT: This Grant agreement may be amended at any time by mutual agreement of the Parties, except insofar as any proposed amendments are in any way contrary to applicable law.
Requests by the Grantee for amendments must be in writing stating the amendment request and the reason for the request. Requests solely for a time extension must be submitted at least 90 days prior to the work completion date set forth in Paragraph 2. Any other request for an amendment must be submitted at least 180 days prior to the work completion date set forth in Paragraph 2. State shall have no obligation to agree to an amendment.
D.4. AMERICANS WITH DISABILITIES ACT: By signing this Grant agreement, Grantee assures State that it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. § 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.
D.5. AUDITS: State reserves the right to conduct an audit at any time between the execution of this Grant agreement and the completion of the Project, with the costs of such audit borne by State. After completion of the Project, State may require Grantee to conduct a final audit to State’s specifications, at Grantee’s expense, such audit to be conducted by and a report prepared by an independent Certified Public Accountant. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Grant agreement, and State may elect to pursue any remedies provided in Paragraph 12 or take any other action it deems necessary to protect its interests. The Grantee agrees it shall return any audit disallowances to the State.
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Pursuant to Government Code section 8546.7, the Grantee shall be subject to the examination and audit by the State for a period of three (3) years after final payment under this Grant agreement with respect of all matters connected with this Grant agreement, including but not limited to, the cost of administering this Grant agreement. All records of Grantee or its contractor or subcontractors shall be preserved for this purpose for at least three (3) years after receipt of the final disbursement under this Agreement. If an audit reveals any impropriety, the Bureau of State Audits or the State Controller’s Office may conduct a full audit of any or all of the Grantee’s activities. (Water Code, § 79708, subd. (b).)
D.6. BUDGET CONTINGENCY: If the Budget Act of the current year covered under this Grant agreement does not appropriate sufficient funds for this program, this Grant agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of State to make any payments under this Grant agreement. In this event, State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant agreement and Grantee shall not be obligated to perform any provisions of this Grant agreement. Nothing in this Grant agreement shall be construed to provide Grantee with a right of priority for payment over any other Grantee. If funding for any fiscal year after the current year covered by this Grant agreement is reduced or deleted by the Budget Act, by Executive Order, or by order of the Department of Finance, the State shall have the option to either cancel this Grant agreement with no liability occurring to State, or offer a Grant agreement amendment to Grantee to reflect the reduced amount.
D.7. CALIFORNIA CONSERVATION CORPS: Grantee may use the services of the California Conservation Corps or other community conservation corps as defined in Public Resources Code section 14507.5.
D.8. CEQA: Activities funded under this Grant agreement, regardless of funding source, must be in compliance with the California Environmental Quality Act (CEQA). (Pub. Resources Code, § 21000 et seq.) Any work that is subject to CEQA and funded under this Agreement shall not proceed until documents that satisfy the CEQA process are received by the State’s Project Manager and the State has completed its CEQA compliance. Work funded under this Agreement that is subject to a CEQA document shall not proceed until and unless approved by the Department of Water Resources. Such approval is fully discretionary and shall constitute a condition precedent to any work for which it is required. If CEQA compliance by the Grantee is not complete at the time the State signs this Agreement, once State has considered the environmental documents, it may decide to require changes, alterations, or other mitigation to the Project; or to not fund the Project. Should the State decide to not fund the Project, this Agreement shall be terminated in accordance with Paragraph 12, “Default Provisions.”
D.9. CHILD SUPPORT COMPLIANCE ACT: The Grantee acknowledges in accordance with Public Contract Code section 7110, that:
A. The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code section 5200 et seq.; and B. The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
D.10. CLAIMS DISPUTE: Any claim that the Grantee may have regarding performance of this Agreement including, but not limited to, claims for additional compensation or extension of time, shall be submitted to the DWR Project Representative, within thirty (30) days of the Grantee’s knowledge of the claim.
State and Grantee shall then attempt to negotiate a resolution of such claim and process an amendment to this Agreement to implement the terms of any such resolution.
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D.11. COMPETITIVE BIDDING AND PROCUREMENTS: Grantee’s contracts with other entities for the acquisition of goods and services and construction of public works with funds provided by State under this Grant agreement must be in writing and shall comply with all applicable laws and regulations regarding the securing of competitive bids and undertaking competitive negotiations. If the Grantee does not have a written policy to award contracts through a competitive bidding or sole source process, the Department of General Services’ State Contracting Manual rules must be followed and are available at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-ServicesResources-List-Folder/State-Contracting.
D.12. COMPUTER SOFTWARE: Grantee certifies that it has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Grant agreement for the acquisition, operation, or maintenance of computer software in violation of copyright laws.
D.13. CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest laws.
Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411, for State conflict of interest requirements.
A. Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services.
B. Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve-month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service.
C. Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act. (Gov. Code, § 87100 et seq.) D. Employees and Consultants to the Grantee: Individuals working on behalf of a Grantee may be required by the Department to file a Statement of Economic Interests (Fair Political Practices Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act purposes.
D.14. DELIVERY OF INFORMATION, REPORTS, AND DATA: Grantee agrees to expeditiously provide throughout the term of this Grant agreement, such reports, data, information, and certifications as may be reasonably required by State.
D.15. DISPOSITION OF EQUIPMENT: Grantee shall provide to State, not less than thirty (30) calendar days prior to submission of the final invoice, an itemized inventory of equipment purchased with funds provided by State. The inventory shall include all items with a current estimated fair market value of more than $5,000.00 per item. Within sixty (60) calendar days of receipt of such inventory State shall provide Grantee with a list of the items on the inventory that State will take title to. All other items shall become the property of Grantee. State shall arrange for delivery from Grantee of items that it takes title to. Cost of transportation, if any, shall be borne by State.
D.16. DRUG-FREE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Grant agreement, Grantee, its contractors or subcontractors hereby certify, under penalty of perjury under DocuSign Envelope ID: 5C091CC8-4D0B-4BED-9C8C-5465CDDE16D0 Packet Page 402
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the laws of State of California, compliance with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions:
A. Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by Government Code section 8355.
B. Establish a Drug-Free Awareness Program, as required by Government Code section 8355 to inform employees, contractors, or subcontractors about all of the following:
i. The dangers of drug abuse in the workplace,
ii. Grantee’s policy of maintaining a drug-free workplace, iii. Any available counseling, rehabilitation, and employee assistance programs, and iv. Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations.
C. Provide, as required by Government Code section 8355, that every employee, contractor, and/or subcontractor who works under this Grant agreement:
i. Will receive a copy of Grantee’s drug-free policy statement, and ii. Will agree to abide by terms of Grantee’s condition of employment, contract or subcontract.
D.17. EASEMENTS: Where the Grantee acquires property in fee title or funds improvements to real property already owned in fee by the Grantee using State funds provided through this Grant agreement, an appropriate easement or other title restriction providing for floodplain preservation and agricultural and/or wildlife habitat conservation for the subject property in perpetuity, approved by the State, shall be conveyed to a regulatory or trustee agency or conservation group acceptable to the State. The easement or other title restriction must be in first position ahead of any recorded mortgage or lien on the property unless this requirement is waived by the State.
Where the Grantee acquires an easement under this Agreement, the Grantee agrees to monitor and enforce the terms of the easement, unless the easement is subsequently transferred to another land management or conservation organization or entity with State permission, at which time monitoring and enforcement responsibilities will transfer to the new easement owner.
Failure to provide an easement acceptable to the State may result in termination of this Agreement.
D.18. FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED PROFESSIONAL: Upon completion of the Project, Grantee shall provide for a final inspection and certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist), that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Grant agreement.
D.19. GRANTEE'S RESPONSIBILITIES: Grantee and its representatives shall:
A. Faithfully and expeditiously perform or cause to be performed all project work as described in Exhibit A and in accordance with Exhibits B and C.
B. Accept and agree to comply with all terms, provisions, conditions, and written commitments of this Grant agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by Grantee in the application, documents, amendments, and communications filed in support of its request for funding.
C. Comply with all applicable California, federal, and local laws and regulations.
D. Implement the Project in accordance with applicable provisions of the law.
E. Fulfill its obligations under the Grant agreement and be responsible for the performance of the Project.
F. Obtain any and all permits, licenses, and approvals required for performing any work under this Grant agreement, including those necessary to perform design, construction, or operation and maintenance of the Project. Grantee shall provide copies of permits and approvals to State.
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G. Be solely responsible for design, construction, and operation and maintenance of projects within the work plan. Review or approval of plans, specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve or restrict responsibilities of Grantee under this Agreement.
H. Be solely responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement, including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Grantee shall be responsible for any and all disputes arising out of its contracts for work on the Project, including but not limited to payment disputes with contractors and subcontractors. The State will not mediate disputes between the Grantee and any other entity concerning responsibility for performance of work.
D.20. GOVERNING LAW: This Grant agreement is governed by and shall be interpreted in accordance with the laws of the State of California.
D.21. INCOME RESTRICTIONS: The Grantee agrees that any refunds, rebates, credits, or other amounts (including any interest thereon) accruing to or received by the Grantee under this Agreement shall be paid by the Grantee to the State, to the extent that they are properly allocable to costs for which the Grantee has been reimbursed by the State under this Agreement. The Grantee shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this Paragraph.
D.22. INDEMNIFICATION: Grantee shall indemnify and hold and save the State, its officers, agents, and employees, free and harmless from any and all liabilities for any claims and damages (including inverse condemnation) that may arise out of the Project and this Agreement, including, but not limited to any claims or damages arising from planning, design, construction, maintenance and/or operation of levee rehabilitation measures for this Project and any breach of this Agreement. Grantee shall require its contractors or subcontractors to name the State, its officers, agents and employees as additional insureds on their liability insurance for activities undertaken pursuant to this Agreement.
D.23. INDEPENDENT CAPACITY: Grantee, and the agents and employees of Grantees, in the performance of the Grant agreement, shall act in an independent capacity and not as officers, employees, or agents of the State.
D.24. INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books, records, or reports of either party pertaining to this Grant agreement or matters related hereto. Each of the parties hereto shall maintain and shall make available at all times for such inspection accurate records of all its costs, disbursements, and receipts with respect to its activities under this Grant agreement. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Grant agreement, and State may withhold disbursements to Grantee or take any other action it deems necessary to protect its interests.
D.25. INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being performed at any and all reasonable times during the term of the Grant agreement. This right shall extend to any subcontracts, and Grantee shall include provisions ensuring such access in all its contracts or subcontracts entered into pursuant to its Grant agreement with State.
D.26. LABOR CODE COMPLIANCE: The Grantee agrees to be bound by all the provisions of the Labor Code regarding prevailing wages and shall monitor all contracts subject to reimbursement from this Agreement to assure that the prevailing wage provisions of the Labor Code are being met. Current Department of Industrial Relations (DIR) requirements may be found at: http://www.dir.ca.gov/ lcp.asp.
For more information, please refer to DIR’s Public Works Manual at: https://www.dir.ca.gov/ dlse/PWManualCombined.pdf. The Grantee affirms that it is aware of the provisions of section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ DocuSign Envelope ID: 5C091CC8-4D0B-4BED-9C8C-5465CDDE16D0 Packet Page 404
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compensation or to undertake self-insurance, and the Grantee affirms that it will comply with such provisions before commencing the performance of the work under this Agreement and will make its contractors and subcontractors aware of this provision.
D.27. MODIFICATION OF OVERALL WORK PLAN: At the request of the Grantee, the State may at its sole discretion approve non-material changes to the portions of Exhibits A, B, and C which concern the budget and schedule without formally amending this Grant agreement. Non-material changes with respect to the budget are changes that only result in reallocation of the budget and will not result in an increase in the amount of the State Grant agreement. Non-material changes with respect to the Project schedule are changes that will not extend the term of this Grant agreement. Requests for nonmaterial changes to the budget and schedule must be submitted by the Grantee to the State in writing and are not effective unless and until specifically approved by the State’s Program Manager in writing.
D.28. NONDISCRIMINATION: During the performance of this Grant agreement, Grantee and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), marital or domestic partner status, and denial of medical and family care leave or pregnancy disability leave. Grantee and its contractors or subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its contractors or subcontractors shall comply with the provisions of the California Fair Employment and Housing Act (Gov. Code, § 12990.) and the applicable regulations promulgated there under (Cal. Code Regs., tit. 2, § 11000 et seq.). The applicable regulations of the Fair Employment and Housing are incorporated into this Agreement by reference. Grantee and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Grant agreement.
D.29. OPINIONS AND DETERMINATIONS: Where the terms of this Grant agreement provide for action to be based upon, judgment, approval, review, or determination of either party hereto, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable.
D.30. PERFORMANCE BOND: Where contractors are used, the Grantee shall not authorize construction to begin until each contractor has furnished a performance bond in favor of the Grantee in the following amounts: faithful performance (100%) of contract value, and labor and materials (100%) of contract value. This requirement shall not apply to any contract for less than $25,000.00. Any bond issued pursuant to this paragraph must be issued by a California-admitted surety. (Pub. Contract Code, § 7103; Code Civ. Proc., § 995.311.)
D.31. PRIORITY HIRING CONSIDERATIONS: If this Grant agreement includes services in excess of $200,000, the Grantee shall give priority consideration in filling vacancies in positions funded by the Grant agreement to qualified recipients of aid under Welfare and Institutions Code section 11200 in accordance with Public Contract Code section 10353.
D.32. PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Grantee shall not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any manner whatsoever all or any portion of any real or other property necessarily connected or used in conjunction with the Project, or with Grantee’s service of water, without prior permission of State.
Grantee shall not take any action, including but not limited to actions relating to user fees, charges, and assessments that could adversely affect the ability of Grantee meet its obligations under this Grant agreement, without prior written permission of State. State may require that the proceeds from DocuSign Envelope ID: 5C091CC8-4D0B-4BED-9C8C-5465CDDE16D0 Packet Page 405
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the disposition of any real or personal property be remitted to State.
D.33. PROJECT ACCESS: The Grantee shall ensure that the State, the Governor of the State, or any authorized representative of the foregoing, will have safe and suitable access to the Project site at all reasonable times during Project construction and thereafter for the term of this Agreement.
D.34. REMAINING BALANCE: In the event the Grantee does not submit invoices requesting all of the funds encumbered under this Grant Agreement, any remaining funds revert to the State. The State will notify the Grantee stating that the Project file is closed and any remaining balance will be disencumbered and unavailable for further use under this Grant Agreement.
D.35. REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the enforcement of this Grant agreement is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law.
D.36. RETENTION: The State shall withhold ten percent (10%) of the funds, for each project, until the project is complete, and a Final Project Report is approved and accepted by DWR. If a project has multiple Components (within a project), at the State's discretion and upon a written request by the Grantee, any retained amount attributable to a single component may be released when that component is complete and the Final Component Completion Report is approved. Upon approval of the Final Project Report and/or Final Component Completion Report, any retained amounts due to the Grantee will be promptly disbursed to the Grantee, without interest.
D.37. RIGHTS IN DATA: Grantee agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes and other written or graphic work produced in the performance of this Grant agreement shall be made available to the State and shall be in the public domain to the extent to which release of such materials is required under the California Public Records Act. (Gov.
Code, § 6250 et seq.) Grantee may disclose, disseminate and use in whole or in part, any final form data and information received, collected and developed under this Grant agreement, subject to appropriate acknowledgement of credit to State for financial support. Grantee shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do so. The State shall have the right to use any data described in this paragraph for any public purpose.
D.38. SEVERABILITY: Should any portion of this Grant agreement be determined to be void or unenforceable, such shall be severed from the whole and the Grant agreement shall continue as modified.
D.39. SUSPENSION OF PAYMENTS: This Grant agreement may be subject to suspension of payments or termination, or both if the State determines that:
A. Grantee, its contractors, or subcontractors have made a false certification, or B. Grantee, its contractors, or subcontractors violates the certification by failing to carry out the requirements noted in this Grant agreement.
D.40. SUCCESSORS AND ASSIGNS: This Grant agreement and all of its provisions shall apply to and bind the successors and assigns of the parties. No assignment or transfer of this Grant agreement or any part thereof, rights hereunder, or interest herein by the Grantee shall be valid unless and until it is approved by State and made subject to such reasonable terms and conditions as State may impose.
D.41. TERMINATION BY GRANTEE: Subject to State approval which may be reasonably withheld, Grantee may terminate this Agreement and be relieved of contractual obligations. In doing so, Grantee must provide a reason(s) for termination. Grantee must submit all progress reports summarizing accomplishments up until termination date.
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D.42. TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 12, “Default Provisions,” the State may terminate this Grant agreement and be relieved of any payments should Grantee fail to perform the requirements of this Grant agreement at the time and in the manner herein, provided including but not limited to reasons of default under Paragraph 12, “Default Provisions.” D.43. TERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30 days’ advance written notice. The Grantee shall be reimbursed for all reasonable expenses incurred up to the date of termination.
D.44. THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation or understanding established herein.
D.45. TIMELINESS: Time is of the essence in this Grant agreement.
D.46. TRAVEL – DAC, EDA, TRIBES PROJECT: Travel is only an eligible reimbursable expense for projects providing at least 75% of benefits to DACs, EDAs, and/or Tribes (based on population or geographic area). Only ground transportation and lodging are eligible for grant reimbursement. Per diem costs will not be eligible for grant reimbursement. Any reimbursement for necessary travel shall be at rates not to exceed those set by the California Department of Human Resources. These rates may be found at:
http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will be at the State travel amounts that are current as of the date costs are incurred. No travel outside of the IRWM region shall be reimbursed unless prior written authorization is obtained from the State.
D.47. UNION ORGANIZING: Grantee, by signing this Grant agreement, hereby acknowledges the applicability of Government Code sections 16645 through 16649 to this Grant agreement.
Furthermore, Grantee, by signing this Grant agreement, hereby certifies that:
A. No State funds disbursed by this Grant agreement will be used to assist, promote, or deter union organizing.
B. Grantee shall account for State funds disbursed for a specific expenditure by this Grant agreement to show those funds were allocated to that expenditure.
C. Grantee shall, where State funds are not designated as described in (b) above, allocate, on a pro rata basis, all disbursements that support the program.
D. If Grantee makes expenditures to assist, promote, or deter union organizing, Grantee will maintain records sufficient to show that no State funds were used for those expenditures and that Grantee shall provide those records to the Attorney General upon request.
D.48. VENUE: The State and the Grantee hereby agree that any action arising out of this Agreement shall be filed and maintained in the Superior Court in and for the County of Sacramento, California, or in the United States District Court in and for the Eastern District of California. The Grantee hereby waives any existing sovereign immunity for the purposes of this Agreement.
D.49. WAIVER OF RIGHTS: None of the provisions of this Grant agreement shall be deemed waived unless expressly waived in writing. It is the intention of the parties here to that from time to time either party may waive any of its rights under this Grant agreement unless contrary to law. Any waiver by either party of rights arising in connection with the Grant agreement shall not be deemed to be a waiver with respect to any other rights or matters, and such provisions shall continue in full force and effect.
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EXHIBIT E
AUTHORIZING RESOLUTION
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EXHIBIT F
REPORT FORMATS AND REQUIREMENTS
The following reporting formats should be utilized. Please obtain State approval prior to submitting a report in an alternative format.
PROGRESS REPORTS
Progress reports shall generally use the following format. This format may be modified as necessary to effectively communicate information. For each project, discuss the following at the task level, as organized in Exhibit A:
• Percent complete (by work)
• Discussion of work accomplished during the reporting period. • Milestones or deliverables completed/submitted during the reporting period. • Meetings held or attended.
• Scheduling concerns and issues encountered that may delay completion of the task. • Budget projections for grant share for the next two quarters For each project, discuss the following at the project level, as organized in Exhibit A:
• Work anticipated for the next reporting period.
• Photo documentation, as appropriate.
• Any schedule or budget modifications approved by DWR during the reporting period.
PROJECT COMPLETION REPORT
The Project Completion Report (or a Component Completion Report, if a Project has multiple Components) shall generally use the following format provided below for each project after completion.
Executive Summary
The Executive Summary should include a brief summary of project information and include the following items:
• Brief description of work proposed to be done in the original Grant application. • List any official amendments to this Grant Agreement, with a short description of the amendment.
Reports and/or Products
The following items should be provided, unless already submitted as a deliverable:
• A copy of any final technical report or study, produced for or utilized in this Project as described in the Exhibit A
• Electronic copies of any data collected, not previously submitted • Discussion of problems that occurred during the work and how those problems were resolved • Final project schedule showing actual progress versus planned progress as shown in Exhibit C Additional information that may be applicable for implementation projects includes the following:
• Record drawings
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• Final geodetic survey information
• Project photos
Cost & Disposition of Funds
A list showing:
• Summary of Project costs including the following items:
o Accounting of the cost of project expenditure;
o Include all internal and external costs not previously disclosed (i.e., additional cost share); and o A discussion of factors that positively or negatively affected the project cost and any deviation from the original Project cost estimate.
Additional Information
• Benefits derived from the Project, with quantification of such benefits provided. • If applicable, Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate), consistent with Exhibit D, that the project was conducted in accordance with the approved Work Plan in Exhibit A and any approved amendments thereto. • Submittal schedule for the Post-Performance Report.
GRANT COMPLETION REPORT
The Grant Completion Report shall generally use the following format. This format may be modified as necessary to effectively communicate information on the various projects funded by this Grant Agreement, and includes the following:
• Executive Summary: consisting of a maximum of ten (10) pages summarizing information for the grant as well as the individual projects.
• Brief discussion of: each project completed and how they achieved IRWM Plan objectives and/or Regional goals and whether the level, type, or magnitude of benefits of the project are comparable to the original project proposal; any remaining work to be completed and mechanism for their implementation; the benefits to DAC and/or EDA as part of this Grant Agreement if a DAC or EDA Cost Share Waiver was approved for a project; and a summary of final funds disbursement for each project.
Additional Information: Summary of the submittal schedule for the Post-Performance Reports applicable for the projects in this Grant Agreement.
POST-PERFORMANCE REPORT
The Post-Performance Report (PPR) should be concise and focus on how each project is performing compared to its expected performance; whether the project is being operated and maintained and providing intended benefits as proposed. A PPR template may be provided by the assigned DWR Grant Manager upon request. The PPR should follow the general format of the template and provide requested information as applicable. The following information, at a minimum, shall be provided:
Reports and/or products
• Header including the following:
o Grantee Name
o Implementing Agency (if different from Grantee)
o Grant Agreement Number
o Project Name
o Funding grant source (i.e., 2019 Proposition 1 IRWM Implementation Grant) o Report number
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• Post-Performance Report schedule
• Time period of the annual report (e.g., January 2018 through December 2018) • Project Description Summary
• Discussion of the project benefits
• An assessment of any differences between the expected versus actual project benefits as stated in the original application. Where applicable, the reporting should include quantitative metrics (e.g., new acrefeet of water produced that year, etc.). • Summary of any additional costs and/or benefits deriving from the project since its completion, if applicable.
• Any additional information relevant to or generated by the continued operation of the project.
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EXHIBIT G
REQUIREMENTS FOR DATA SUBMITTAL
Surface and Groundwater Quality Data:
Groundwater quality and ambient surface water quality monitoring data that include chemical, physical, or biological data shall be submitted to the State as described below, with a narrative description of data submittal activities included in project reports.
Surface water quality monitoring data shall be prepared for submission to the California Environmental Data Exchange Network (CEDEN). The CEDEN data templates are available on the CEDEN website.
Inclusion of additional data elements described on the data templates is desirable. Data ready for submission should be uploaded to your CEDEN Regional Data Center via the CEDEN website. CEDEN website: http://www.ceden.org.
If a project’s Work Plan contains a groundwater ambient monitoring element, groundwater quality monitoring data shall be submitted to the State for inclusion in the State Water Resources Control Board’s Groundwater Ambient Monitoring and Assessment (GAMA) Program Information on the GAMA Program can be obtained at: https://www.waterboards.ca.gov/water_issues/programs/gama/. If further information is required, the Grantee can contact the State Water Resources Control Board (SWRCB) GAMA Program.
A listing of SWRCB staff involved in the GAMA program can be found at:
https://www.waterboards.ca.gov/water_issues/programs/gama/contact.shtml.
Groundwater Level Data
For each project that collects groundwater level data, the Grantee will need to submit this data to DWR’s Water Data Library (WDL), with a narrative description of data submittal activities included in project reports, as described in Exhibit F, “Report Formats and Requirements.” Information regarding the WDL and in what format to submit data in can be found at: http://www.water.ca.gov/waterdatalibrary/.
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EXHIBIT H
STATE AUDIT DOCUMENT REQUIREMENTS FOR THE GRANTEE
The following provides a list of documents typically required by State Auditors and general guidelines for the Grantee. List of documents pertains to both State funding and the Grantee’s Local Cost Share and details the documents/records that State Auditors would need to review in the event of this Grant Agreement is audited.
The Grantee should ensure that such records are maintained for each funded project.
State Audit Document Requirements
Internal Controls
1. Organization chart (e.g., Agency’s overall organization chart and organization chart for the State funded Program/Project).
2. Written internal procedures and flowcharts for the following:
a) Receipts and deposits
b) Disbursements
c) State reimbursement requests
d) Expenditure tracking of State funds
e) Guidelines, policy, and procedures on State funded Program/Project
3. Audit reports of the Agency internal control structure and/or financial statements within the last two years.
4. Prior audit reports on the State funded Program/Project.
State Funding:
1. Original Grant Agreement, any amendment(s) and budget modification documents.
2. A listing of all bond-funded grants, loans, or subventions received from the State.
3. A listing of all other funding sources for each Program/Project.
Contracts:
1. All subcontractor and consultant contracts and related or partners’ documents, if applicable.
2. Contracts between the Agency and member agencies as related to the State funded Program/Project.
Invoices:
1. Invoices from vendors and subcontractors for expenditures submitted to the State for payments under the Grant Agreement.
2. Documentation linking subcontractor invoices to State reimbursement, requests and related Grant Agreement budget line items.
3. Reimbursement requests submitted to the State for the Grant Agreement.
Cash Documents:
1. Receipts (copies of warrants) showing payments received from the State.
2. Deposit slips (or bank statements) showing deposit of the payments received from the State.
3. Cancelled checks or disbursement documents showing payments made to vendors, subcontractors, consultants, and/or agents under the grants or loans.
4. Bank statements showing the deposit of the receipts.
Accounting Records:
1. Ledgers showing entries for funding receipts and cash disbursements.
2. Ledgers showing receipts and cash disbursement entries of other funding sources.
3. Bridging documents that tie the general ledger to requests for Grant Agreement reimbursement.
Administration Costs:
1. Supporting documents showing the calculation of administration costs.
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Grant Agreement No. 4600013801
Personnel:
1. List of all contractors and Agency staff that worked on the State funded Program/Project.
2. Payroll records including timesheets for contractor staff and the Agency personnel who provided services charged to the program
Project Files:
1. All supporting documentation maintained in the project files.
2. All Grant Agreement related correspondence.
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Grant Agreement No. 4600013801
EXHIBIT I
LOCAL PROJECT SPONSORS AND PROJECT LOCATIONS
The Grantee has assigned, for each project, a Local Project Sponsor (LPS) according to the roles of the participating agencies identified in the IRWM Plan. LPSs may act on behalf of the Grantee for the purposes of individual project management, oversight, compliance, and operations and maintenance. LPSs are identified for each sponsored Project below:
Local Project Sponsor Agency Designation
Sponsored Project: Project 1: Coe Avenue Recycled Water Distribution Pipeline Sponsor Agency: Marina Coast Water District
Agency Address: 11 Reservation Rd, Marina, CA 93933
Project Location: Monterey Peninsula, Carmel Bay, and South Monterey Bay, California (36.621944, - 121.826111)
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Grant Agreement No. 4600013801
Local Project Sponsor Agency Designation
Sponsored Project: Project 2: Del Monte Manor Low Impact Development Improvement Project Sponsor Agency: City of Seaside
Agency Address: 440 Harcourt Avenue Seaside, CA 93955
Project Location: Monterey Peninsula, Carmel Bay, and South Monterey Bay, California (36.606389, - 121.829167)
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Grant Agreement No. 4600013801
Local Project Sponsor Agency Designation
Sponsored Project: Project 3: West End Stormwater Improvement Project Sponsor Agency: City of Sand City
Agency Address: 1 Pendergrass Way, Sand City, CA 93955
Project Location: Monterey Peninsula, Carmel Bay, and South Monterey Bay, California (36.611111, - 121.853611)
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Grant Agreement No. 4600013801
EXHIBIT J
Project Monitoring Plan Guidance
Introduction
For each project contained in Exhibit A, please include a brief description of the project (maximum ~150 words) including project location, implementation elements, need for the project (what problem will the project address) and responds to the requirements listed below.
Project Monitoring Plan Requirements
The Project Monitoring Plan shall contain responses to the following questions:
• What are the anticipated project physical benefits?
• What are the corresponding numeric targets for each project benefit? • How will proposed numeric targets be measured?
• What are baseline conditions?
• When will the targets be met (e.g., upon project completion, five years after completion)? • How often will monitoring be undertaken (e.g., monthly, yearly). • Where are monitoring point locations (e.g., meter located at…, at stream mile…)? Include relevant maps.
• How will the project be maintained (e.g., irrigation, pest management, weed abatement)? • What will be the frequency and duration of maintenance proposed activities? • Are there any special environmental considerations (e.g., resource agency requirements, permit requirements, CEQA/NEPA mitigation measures)?
• Who is responsible for collecting the samples (i.e., who is conducting monitoring and/or maintenance)?
• How, and to whom, will monitoring results be reported (e.g., paper reports, online databases, public meetings)?
• What adaptive management strategies will be employed if problems are encountered during routine monitoring or maintenance?
• What is the anticipated life of the project?
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APPENDIX B
COVID-19
VACCINATION POLICY
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City of Seaside COVID-19 Vaccination Requirement Policy I. Preamble
To protect City of Seaside (“City”) personnel, the community members with whom City personnel interact, and its residents, the City will require all City of Seaside personnel, including employees, contractors who work at City worksites and facilities or interact with City employees or members of the public in the performance of their duties on behalf of the City, volunteers and interns, to be fully vaccinated subject against SARS-COV-2, the virus that causes COVID-19, to the limited exceptions provided below.
The City adopted this vaccination policy as an emergency public health response to mitigate the negative public health consequences associated with increased incidence and test positivity rates and the prevalence of new virus variants, including increased hospitalizations, intensive care unit (“ICU”) admissions, and deaths. This policy is intended to effectuate positive public health outcomes in the City of Seaside by reducing the likelihood of hospitalizations at health care facilities in the City and surrounding areas, ICU admissions to hospitals that serve the City and its community, and deaths.
At this time, the current COVID-19 vaccines approved for use in the United States are effective at helping to reduce the risk of getting and spreading the infection. The current COVID-19 vaccines are also effective at reducing the risk of becoming seriously ill, even if a fully vaccinated person gets COVID-19, and even against the current variants of the virus that causes COVID-19. Although no vaccine is 100% effective at preventing illness in vaccinated people, the currently authorized COVID-19 vaccines remain the best form of protection against COVID-19.
This policy complements the County of Monterey’s Resolution No. 21-272, requiring all County employees to become fully vaccinated against COVID-19 and the Executive Order issued by the White House on September 9, 2021 requiring COVID-19 vaccination for all Federal employees, with exceptions only as required by law.
In accordance with this Policy, City employees, contractors, volunteers and interns may obtain the COVID-19 vaccine at a vaccination site of their choosing. Information on the COVID-19 vaccines and how to obtain vaccination is available at https://covid19.ca.gov/vaccines/.
II. Relevant Definitions
1. “City personnel”, for purposes of this Policy and related requirements, includes: (1) City of Seaside employees; (2) Non-employees, including interns, and volunteers, who provide services to the City; and (3) Contractors who are engaged by the City and who work at City worksites and facilities or interact with other City employees or members of the public in the performance of their duties on behalf of the City.
City contractors who qualify as City personnel for purposes of this Policy only include, for Packet Page 421
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example, contracted staff who work at City worksites or facilities or with the City of Seaside outside of such worksites or facilities. This definition does not include, for example, a thirdparty attorney who provides legal services exclusively from a remote location. The inclusion of non-employees in the definition of “City personnel” confers no employment status between such individuals and the City.
2. “COVID-19 vaccine” means a COVID-19 vaccine approved by the U.S. Food and Drug Administration under either the Emergency Use Authorization approval process or the Biologics License Application (“BLA”) (i.e., general use) approval process.
3. “Fully vaccinated” means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California’s July 26, 2021 Public Health Officer Order which is available at the following web address: https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID19/Order-of-the-State-Public-Health-Officer-Unvaccinated-Workers-In-High-RiskSettings.aspx.
Proof of vaccination includes the following: (1) COVID-19 vaccination record card (issued by the Department of Health and Human Services, Centers for Disease Control & Prevention (“CDC”) or World Health Organization Yellow Card) which includes the name of the person vaccinated, type of vaccine provided and date last dose administered); (2) a photo of a vaccination record card as a separate document; (3) a photo of a vaccination record card stored on a phone or electronic device; (4) documentation of COVID-19 vaccination from a health care provider; (5) digital record that includes a QR code that when scanned by a SMART Health Card reader displays to the reader client name, date of birth, vaccine dates and vaccine type; and (6) documentation of vaccination from other contracted employers who follow these vaccination records guidelines and standards.
4. “Partially vaccinated” means (1) a person has received (i) one dose of a two dose recommended series of a COVID-19 vaccine or (ii) the complete recommended series of a COVID-19 vaccine but less than two weeks has elapsed since the person completed the entire recommended series, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California’s July 26, 2021 Public Health Officer Order.
III. Scope
The policy applies to all City personnel including volunteers and Board & Commissioners. The policy is to be administered in conjunction with the City’s COVID-19 Prevention Plan and protocols designed to mitigate risks related to COVID-19 in the workplace and at City facilities or properties. The City’s COVID-19 Prevention Plan is available at Packet Page 422
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https://www.ci.seaside.ca.us/602/Policies-and-Procedures. The City Manager may make changes to this policy and related forms as necessary to manage and administer the policy.
IV. Effective Period
The policy shall be effective immediately and shall remain in full force and effect until the City Manager determines that the local public health circumstances have sufficiently improved to permit the suspension of the policy.
V. Vaccination Requirement
The City requires that City personnel adhere to the following requirements:
1. By October 25, 2021, all City personnel must be partially or fully vaccinated or must have submitted a request for exemption.
2. By November 22, 2021, all City personnel who will seek an exemption must have submitted the request for exemption as outlined in Section VI.
3. By December 6, 2021, all City personnel must be fully vaccinated or must have submitted a request for exemption.
4. Effective November 22, 2021, all newly hired City employees and any new volunteers, interns or contractors must be fully vaccinated or must have submitted a request for exemption.
City personnel who fail to comply with this policy shall not be permitted to perform work at City worksites or facilities, except as outlined in Section VI for employees who are exempt from the vaccination requirement for the limited reasons identified therein.
Required Testing While Personnel Become Fully Vaccinated Additionally, from October 22, 2021 through December 6, 2021 (the deadline for all City personnel to be fully vaccinated or have submitted a request for exemption), individuals who are not fully vaccinated will be required to undergo weekly testing until they establish that they are fully vaccinated, as defined above, and no later than December 6, 2021. If individuals are granted an exemption pursuant to Section VI below, they will be subject to the terms of the established reasonable accommodation.
VI. Limited Exemptions to Vaccination Requirement
Limited Exemptions for City Employees:
1. City employees may request a reasonable accommodation to the vaccination Packet Page 423
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requirement if they:
A. Have a medical condition, disability, or other medical restriction that affects their ability to safely receive a COVID-19 vaccine, as verified by their Health Care provider, and are requesting an exemption as a reasonable accommodation; or, B. Object to COVID-19 vaccination based on their sincerely-held religious belief, practice, or observance.
2. Requests for exemption must be submitted according to the requirements set forth in Section VI, below. If a person’s request for exemption is not approved, they must be partially or fully vaccinated within one week and fully vaccinated within seven (7) weeks of when they were notified that their request for exemption was not approved.
Individuals who are required to vaccinate and were denied a requested exemption will be required to undergo weekly testing until they are fully vaccinated within the applicable timeframe.
3. To seek a reasonable accommodation from the vaccination requirements in this Policy, City employees must use the process and forms designated by the City for this purpose, and include supporting documentation as follows:
A. Contact City Human Resources Department at 899-6712 or access the appropriate form throughhttp://www.ci.seaside.ca.us/602/Policies-and-Procedures. The available forms are:
a. Disability Accommodation Request Form; and
b. Religious Accommodation Request Form
Employees may contact the Samantha Sakhrani in the City’s Human Resources Department at 899-6711 or [email protected] to request the form or assistance with completing the form.
A. Complete and submit the applicable form(s) as directed by the City’s Human Resources Department.
B. The Human Resources Department will then contact the employee to request additional information, as necessary, and to engage the employee in an interactive process if the employee so qualifies.
Limited Exemptions for City Contractors, Volunteers, and Interns If a City contractor, volunteer or intern is covered by this policy and does not meet the vaccination requirements, the individual’s sponsoring department may request an ad hoc Packet Page 424
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exemption from the City, who will consider the requested exemption on a case-by-case basis. The City Manager or his / her designee’s consideration will include, but not be limited to, the sponsoring department’s need and whether the contractor, volunteer, or intern meets the standard for an exemption available to City employees, as described above.
VII. Vaccine Boosters
If COVID-19 vaccine booster doses become necessary to prevent the contraction and transmission of the virus that causes COVID-19, this vaccination policy and the requirements and limited exemptions set forth herein shall apply to COVID-19 vaccine boosters.
Under such circumstances, all City personnel must receive a COVID-19 vaccine booster when public health authorities, including the United States Centers for Disease Control, the California Department of Public Health (“CDPH”), or the Monterey County Department of Public Health indicate that a COVID-19 vaccine booster is necessary, based on the COVID-19 vaccine that the employee received and the date upon which the employee became fully vaccinated.
VIII. Confidentiality of Vaccination Records
The City will treat all vaccination records as confidential medical information and maintain such records as required by the Confidentiality of Medical Information Act (“CMIA”), California Civil Code §§ 56.20, 56.21.
The City will not use or disclose such information, unless authorized to do so or as permitted or required under the law.
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AUTHORIZATION FOR THE CITY OF SEASIDE’S USE AND
DISCLOSURE OF CONFIDENTIAL MEDICAL INFORMATION
Confidentiality of Medical Information Act (“CMIA”), Civil Code §§ 56.20, 56.21.
Pursuant to California’s Confidentiality of Medical Information Act, I, _____________________ [Name of City Personnel], authorize the City of Seaside to use and disclose information regarding my COVID-19 vaccination status for legitimate, non-discriminatory business purposes where my vaccination status is necessary for the City to make work-related decisions authorized by or in order to comply with federal, state, or local law or regulation that takes a person’s vaccination status into account.
Specifically, I authorize the City to use and disclose this information for the purposes provided under the Cal/OSHA COVID-19 Regulations (8 C.C.R. §§ 3205-3205.4), including, but not limited to, decisions regarding the use of face coverings.
This authorization is limited to the following types of information:
Information regarding my COVID-19 vaccination status.
The City is authorized to use this information for the following purposes:
For legitimate, non-discriminatory business purposes where information regarding my vaccination status is necessary for the City to make work-related decisions authorized by or in order to comply with federal, state, or local laws that take a person’s vaccination status into account.
The following parties are authorized to disclose this information for the above purposes:
The City and the City’s designated agent(s) where:
1. The disclosure of my vaccination status is or may be impliedly or constructively disclosed by my action(s) (e.g., not wearing a face covering in the workplace); and/or
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2. The disclosure of my vaccination status is or may be impliedly or constructively disclosed by action(s) of the City or the City’s designated agent(s) (e.g., allowing me to not wear a face covering in the workplace).
The following parties are authorized to receive disclosure of this information for the above purposes:
Any agent or employee of the City, visitor, invitee or other member of the public accessing the City’s premises or facilities, etc., who may become aware of my vaccination status, by my action(s) and/or those of the City (e.g., become aware that I am fully vaccinated by my choice to remove a face covering in the workplace with the City’s consent).
Authorization period:
The parties specified above are authorized to disclose information regarding my COVID-19 vaccination status in the manner specified above through June 30, 2022.
Right to receive a copy of this authorization:
I understand that if I sign this authorization, I have the right to receive a copy of this authorization. Upon request, the City will provide me with a copy of this authorization.
I authorize the limited uses and disclosures of my medical information as described above for the purposes listed above. I understand that this authorization is voluntary and that I am signing this authorization voluntarily.
______________________________ _______________________ ________ Name (PLEASE PRINT) Signature Date
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Disability Accommodation Request Form For City of Seaside Policy Requiring COVID-19 Vaccination
The City of Seaside (“City”) affords equal employment opportunity for all qualified employees and applicants as to all terms of employment and prohibits discrimination against employees or applicants based on classifications protected by law, including, but not limited to, those with qualifying disabilities. Accordingly, the City provides accommodations for employees and applicants whose qualifying disabilities conflict with an employment requirement, unless providing such accommodation would impose an undue hardship on the City and its conduct of City business.
To promote a safe and healthful workplace for employees, contractors, volunteers and interns and to promote the health and safety of employees, contractors, volunteers and interns, and members of the public who may visit City’s worksites and facilities, and the community in general, the City requires that all employees, contractors who work at worksites and facilities or interact with City employees or members of the public in the performance of their duties on behalf of the City, volunteers, and interns be fully vaccinated in accordance with the City’s COVID-19 vaccination policy.
Employees may use this form to request an accommodation or exemption to the City’s requirement if they have a contraindication to the available COVID-19 vaccines recognized by the Centers for Disease Control and Prevention (“CDC”) or by the vaccines’ manufacturer, or a qualifying disability, including pregnancy-related conditions, that precludes their vaccination.
Employees requesting an accommodation must complete this form and provide all of the requested information:
Section A: General Information and Worksite Information Employee’s Name ________________________________________ Employee’s Job Title: _____________________________________________ Employee’s Supervisor: ________________________________________ Employee’s Department: ________________________________________ Employee’s Worksite: ________________________________________ Section B: General Position and Worksite Information
Please check all that currently apply to you:
□ I perform work onsite at a City worksite or facility. □ My essential job duties require that I interact in person with City employees, visitors, or members of the public.
□ I perform work in shared or communal spaces or areas where City employees, visitors, or members of the public may also be present.
Section C: Reason for Request
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□ I have a physical or mental disability (which can include a contraindication to each of the FDA-approved COVID-19 vaccines) that limits or precludes my ability to be fully vaccinated against COVID-19.
□ The certification from my medical provider is attached (the medical provider should not disclose information about your diagnosis or condition; the certification).
Section D: Requested Accommodation
□ Please describe the accommodation* you are requesting**:
___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ * Please note that an accommodation must enable you to meet the essential functions of your job and must not impose an undue hardship on the City or pose a direct threat to your health and safety or the health and safety of others in the workplace.
Further, please note that the City adopted the vaccination policy based on public health concerns in the community and in order to effectuate positive public health outcomes in the community and to protect the health and safety of all employees and individuals who come to the agency. While the City will, on an individualized basis, evaluate each request for accommodation from the vaccination policy,please note that the circumstances requiring that the City adopt such policy may continue for some time and it may not be possible to provide workplace accommodations at all or non-workplace accommodations in perpetuity.
** Please note that the City will consider your preferred accommodation and other possible accommodations for your health or medical condition.
My signature below indicates that the information I have provided in this form is true and correct. I also understand that in evaluating my request for an accommodation, the City will request an additional document(s) from my health care provider, and may not grant my requested accommodation if it does not allow me to perform my essential job duties, if it imposes an undue hardship on the City, or if it poses a direct threat to my health and safety or to the health and safety of others.
_________________________________________ _____________________ Employee’s Signature Date
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Religious Accommodation Request Form For City of Seaside Policy Requiring COVID-19 Vaccination
The City of Seaside (“City”) affords equal employment opportunity for all qualified employees and applicants as to all terms of employment and prohibits discrimination against employees or applicants based on classifications protected by law, including, but not limited to, religion, creed, and religious belief, practice, or observance.
Accordingly, the City provides accommodations for employees and applicants whose sincerely held religious belief, practice, or observance conflicts with an employment requirement, unless providing such an accommodation would impose an undue hardship on the City and its conduct of City business.
To promote a safe and healthful workplace for employees, contractors who work at City worksites and facilities or interact with City employees or members of the public in the performance of their duties on behalf of the City, volunteers, and interns, and to promote the health and safety of employees, contractors, volunteers and interns, and members of the public who may visit City worksites and facilities and the community in general, the City requires that all employees, contractors, volunteers, and interns become fully vaccinated against COVID-19 in accordance with the City’s COVID-19 vaccination policy.
Employees may use this form to request a religious accommodation to the vaccination requirement if they have a sincerely held religious belief, practice, or observance that conflicts with the City’s requirement that all employees, contractors, volunteers and interns receive a COVID-19 vaccination.
Employees requesting an accommodation must complete this form and provide all of the requested information:
Section A: General Information and Worksite Information Employee’s Name: ________________________________________ Employee’s Job Title: ________________________________________ Employee’s Supervisor: ________________________________________ Employee’s Department: ________________________________________ Employee’s Worksite: ________________________________________ Section B: General Position and Worksite Information
Please check all that currently apply to you:
□ I perform work onsite at a City worksite or facility. □ My essential job duties require that I interact in person with City employees, visitors, or members of the public.
□ I perform work in shared or communal spaces or areas where City employees, visitors, or members of the public may also be present.
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Section C: Religious Belief, Practice, or Observance
Do you have a sincerely held religious belief, practice, or observance that conflicts with the requirement that you receive a COVID-19 vaccination? □ Yes
□ No
Description of Religious Belief, Practice, or Observance Please describe how your sincerely held religious belief(s), practice(s), or observance(s) conflict(s) with the requirement that you receive a COVID-19 vaccination:
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Section D: Requested Accommodation
Please describe the accommodation* you are requesting**:
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ * Please note that an accommodation must enable you to meet the essential functions of your job and must not impose an undue hardship on the City or pose a direct threat to your health and safety or the health and safety of others in the workplace.
Further, please note that the City adopted its COVID-19 vaccination policy based on public health concerns in the community and in order to effectuate positive public health outcomes in the community and to protect the health and safety of all employees and individuals who come to the agency. While the City will, on an individualized basis, evaluate each request for accommodation from the COVID-19 vaccination policy,please note that the circumstances requiring that the City adopt such policy may continue for some time and it may not be possible to provide workplace accommodations at all or accommodations in perpetuity.
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** Please note that the City will consider your preferred accommodation and other possible accommodations for your religious belief, practice, or observance.
My signature below indicates that the information I have provided in this form is true and correct. I also understand that in evaluating my request for an accommodation, the City may not grant my requested accommodation if it does not allow me to perform my essential job duties, if it imposes an undue hardship on the City, or if it poses a direct threat to my health and safety or to the health and safety of others. _________________________________________ _____________________ Employee’s Signature Date
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APPENDIX C
DRUG POLICY
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SOP #64 - ALCOHOL AND DRUG ABUSE POLICY
PURPOSE
It is the intention of this policy to eliminate substance abuse and its effects in the workplace.
While the City of Seaside has no intention of intruding into the private lives of its employees, involvement with drugs and alcohol can affect job performance and employee safety. Our concern is that employees are in a condition to perform their duties safely and efficiently, in the interest of their fellow workers and the public as well as themselves. The presence of drugs and alcohol on the job, and the influence of these substances on employees during working hours, are inconsistent with this objective.
The City is committed to providing reasonable accommodation to those employees whose drug or alcohol problem classifies them as handicapped under federal and/or state law.
The City has established a voluntary Employee Assistance Program (EAP) to assist those employees who voluntarily seek help for alcohol or drug problems. Employees should contact their supervisors or the EAP for additional information.
Employees who think they may have an alcohol or drug usage problem are urged to voluntarily seek confidential assistance from the Employee Assistance Program. While the City will be supportive of those who seek help voluntarily, the City will be equally firm in identifying and disciplining those whose work performance is affected by substance abuse.
Supervisors will be trained to recognize abusers and become involved in this control process. Alcohol or drug abuse which adversely affects work performance will not be tolerated, and disciplinary action, up to and including termination, will be used as necessary to achieve this goal.
This policy provides guidelines for the detection and deterrence of alcohol and drug abuse.
It also outlines the responsibilities of the City Manager and employees. To that end the City will act to eliminate any substance abuse (alcohol, illegal drugs, prescription drugs or any other substance which could impair an employee's ability to safely and effectively perform the functions of the particular job) which increases the potential for accidents, absenteeism, substandard performance, poor employee morale or damage to the City's reputation. All persons covered by this policy should be aware that violations of the policy may result in discipline, up to and including termination, or in not being hired.
In recognition of the public service responsibilities entrusted to the employees of the City, and that drug and alcohol usage can hinder a person's ability to perform duties safely and effectively, the following policy against drug and alcohol abuse is hereby adopted by the City.
POLICY
It is City policy that employees shall not be under the influence of or in possession of open container of alcohol or drugs; nor possess alcohol or drugs while on City property, at work locations, or while on duty or on stand-by status; shall not utilize such substances while they Packet Page 434
are subject to City duty, sell or provide drugs or alcohol to any other employee or to any person while such employee is on duty or subject to on stand-by status, nor have their ability to work impaired as a result of the use of alcohol or drugs in his or her possession or in an area jointly or fully controlled by the City. (re. office, desk).
Refusal to submit to a search of areas fully or jointly controlled by the City may constitute insubordination and may be grounds for discipline up to and including termination.
Employees reasonably believed to be under the influence of alcohol or drugs shall be prevented from engaging in further work and shall be detained for a reasonable time until he or she can be safely transported from the work site.
APPLICATION
This policy applies to all employees of and to all applicants for positions with the City. This policy applies to alcohol and to all substances, drugs, or medications, legal or illegal, which could impair an employee's ability to effectively and safely perform the functions of the job.
EMPLOYEES RESPONSIBILITIES
An employee must:
A. Not report to work or be subject to duty while his/her ability to perform job duties is impaired due to on or off duty alcohol or drug use; B. Not possess or use alcohol or impairing drugs (illegal drugs and prescription drugs without a prescription) during working hours or while subject to duty, on breaks, during meal periods or in an area fully or jointly controlled by the City.
C. Not directly or through a third party sell or provide drugs or alcohol to any person, including any employee, while either employee or both employees are on duty or subject to being called;
D. Notify his/her supervisor, before beginning work, when taking any medications or drugs, prescription or non-prescription, which may interfere with the safe and effective performance of duties or operation of City equipment.
MANAGEMENT RESPONSIBILITIES AND GUIDELINES
A. Managers and supervisors are responsible for reasonable enforcement of this policy.
B. Any manager or supervisor encountering an employee whose behavior or performance is impaired, should document in writing the facts constituting the reasonable suspicion. Where there is reasonable suspicion that the employee is then under the influence of alcohol or drugs, the manager or supervisor should arrange for the employee to be safely transported home.
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C. Managers and supervisors shall not physically search the person of employees, nor shall they search the personal possession of employees without the freely given written consent of, and in the presence of, the employee. However, employees shall have no reasonable expectation of privacy in those areas fully or jointly controlled by the City, including offices, desks or file cabinets, and the same may be searched without a warrant or the consent of the affected employee.
D. Managers and supervisors shall notify their Department Head or designee when they have reasonable suspicion to believe that an employee may have illegal drugs in his or her possession or in an area jointly or fully controlled by the City. If the Department Head or designee concurs that there is reasonable suspicion of illegal drug possession, the Department Head shall notify the City Manager and Police Chief.
PHYSICAL EXAMINATION-POLICE AND FIRE UNIFORMED PERSONNEL The drug and/or alcohol test may test for the substance which could impair an employee's ability to effectively and safely perform the functions of his/her job, including, but not limited to, prescription medications, alcohol, heroin, cocaine, morphine and its derivatives, P.C.P., methadone, barbiturates, amphetamines, marijuana and other cannabinoids.
RESULTS OF DRUG AND/OR ALCOHOL ANALYSIS
A. Pre-employment Physical for Police and Fire Uniformed Personnel
1. A positive result from a drug and/or alcohol analysis may result in the applicant not being hired where the applicant's use of drugs and/or alcohol could affect requisite job standards, duties or responsibilities.
2. If a drug screen is positive at the pre-employment physical, the applicant must provide within 24 hours of request bona fide verification of a valid current prescription for the drug identified in the drug screen. If the prescription is not in the applicant's name or the applicant does not provide acceptable verification, or if the drug is one that is likely to impair the applicant's ability to perform the job duties, the applicant may not be hired.
B. During Employment Physical or Alcohol/Drug Tests for Police and Fire Uniformed Personnel
1. A positive result from a drug and/or alcohol analysis may result in disciplinary action, up to and including discharge.
2. If the drug screen is positive, the employee must provide within 24 hours of request bona fide verification of a valid current prescription for the drug identified in the drug screen. The prescription must be in the employee's name.
If the employee does not provide acceptable verification of a valid prescription, or if the prescription is not in the employee's name, or if the employee has not previously notified his or her supervisor, the employee will Packet Page 436
be subject to disciplinary action up, to and including discharge.
3. If an alcohol or drug test is positive for alcohol or drugs the City shall conduct an investigation to gather all fact. The City may impose a course of employee assistance, impose discipline, or impose both discipline and allow employee to receive counseling and/or rehabilitation. The decision to discipline or discharge will be carried out in conformance with Personnel Rule 12.
CONFIDENTIALITY
Laboratory reports or test results shall not appear in an employee's general personnel file.
Information of this nature will be contained in a separate confidential medical file that will be securely kept under the control of the Personnel Officer. The reports or test results may be disclosed to City management on a strictly need-to-know basis and to the tested employee upon request. Disclosures, without patient consent, may also occur when: (1) the information is compelled by law or by judicial or administrative process; (2) the information has been placed at issue in a formal dispute between the employer and employee; (3) the information is to be used in administering an employee benefit plan; (4) the information is needed by medical personnel for the diagnosis or treatment of the patient who is unable to authorize disclosure.
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ALCOHOL AND DRUG ABUSE
POLICY REPORT FORM
This is to certify that (supervisor) has reasonable suspicion to believe that on (date) at a.m./p.m.,
(employee) was (a) in possession of or (b) under the influence of a substance or substances in violation of the City's Alcohol and Drug Abuse Policy.
The following are the specific facts that have led me to suspect that the above-named employee has violated the Agency's Alcohol and Drug Abuse Policy:
Date: ______________________
SUPERVISOR'S SIGNATURE _______________________________
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CONSENT TO ANNUAL
PHYSICAL EXAMINATION AND RELEASE OF MEDICAL
INFORMATION
FOR UNIFORMED POLICE AND FIRE PERSONNEL
EXPLANATION
The annual physical examination is a part of the fitness program for employment with the City. Employment with the City is contingent upon conducting the below-mentioned medical tests.
The following tests are a part of the physical examination - Chem panel, comprehensive blood count and coronary risk evaluation. - Chest x-rays (unless chest x-rays have been recently accomplished, the employee makes the negatives available to the examining physician at the time of the physical examination and the examining physician determines that the current x-rays are not needed).
- Electrocardiogram (for any employee who the examining physician believes may have evidence of a cardiovascular problem).
- Drug and alcohol screening urine test.
AUTHORIZATION
I hereby authorize a qualified representative and/or physician to conduct the above-stated medical tests and above-mentioned physical examination. I understand that the physical examination is a part of the fitness program for employment with the City. I further authorize _______________________ to release to the City all above-mentioned test results conducted as part of the physical examination and other relevant medical information. ____________________________ ___________________________
SIGNATURE OF EMPLOYEE DATE
_____________________________ ___________________________
WITNESS DATE
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CITY OF SEASIDE
PRE-EMPLOYMENT SCREENING/MEDICAL EXAMINATION POLICY
It is the policy of the City of Seaside to require medical examinations as a part of its selection process or evaluation for continued employment only in the following situations:
1. After a conditional offer of employment has been made to an applicant, and before the individual begins work for the City. Medical examinations are uniformly required of all applicants for positions within certain designated job categories, such as law enforcement and fire protection;
2. Where there exist a need to determine whether an employee still is able to perform the essential functions of his or her job;
3. Periodic physical examinations to determine fitness for duty or other medical monitoring that is required by medical standards or by federal, state or local law; or
4. Voluntary medical examinations, including voluntary medical histories, that are part of employee health programs.
A drug test is not considered a medical examination and may be administered by the City any time in the pre-employment or employment process in accordance with City policy and practice.
If a medical examination reveals or confirms that a job applicant or employee has a disability, this information will not be used by the City to unlawfully discriminate against the job applicant or employee on the basis of disability. The City of Seaside will not use the results of a medical examination that reveals or confirms a disability to withdraw an offer of employment or discharge an employee unless the disability limits the individual in the performance of the essential functions of his or her job, and no reasonable accommodation can be made.
The results of any medical examination performed by or on behalf of the City of Seaside will be collected and maintained on separate forms and in separate medical files and will be treated as confidential. Medical information may be disclosed only under the following circumstance:
1. Supervisors and managers may be informed about necessary restrictions on the work or duties of the employee and any necessary accommodations;
2. First aid and safety personnel may be informed, where appropriate, if the identified disability might require emergency treatment; and
3. Government officials investigating compliance with federal laws shall be provided relevant information upon request.
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CITY OF SEASIDE
PRE-EMPLOYMENT SCREENING/MEDICAL EXAMINATION
INFORMED CONSENT AND RELEASE AUTHORIZATION
I UNDERSTAND that, according to the City of Seaside policy which I have read and understand, this offer of employment places me in a pool of qualified applicants and is conditional pending my successful completion of the remaining selection criteria, including:
Background Investigation; Psychological Screening; Polygraph Test; Drug Analysis; and the availability of positions in the department for which I applied.
THE PURPOSE of the screenings and medical examination is to determine my ability to perform the essential functions of the position of__________________in the _______________ Department.
I UNDERSTAND the results of the examinations and screenings stated above will be collected and maintained on separate forms and in separate medical files and will be treated as confidential except for the following circumstances:
(a) Supervisors and managers may be informed regarding restrictions on the work or duties to be performed and necessary accommodations;
(b) First aid and safety personnel may be informed, when appropriate, if the identified liability might require emergency treatment;
(c) Government officials investigating a compliance with this part shall be provided relevant information upon request.
I UNDERSTAND the screenings and medical examinations are required of all applicants for this position in the _______________________ Department.
I FURTHER UNDERSTAND that refusal to take any part of or all of the screenings and medical examinations mentioned above will be grounds for the City of Seaside to terminate the hiring process.
I am taking the following medications: (REPORTING OF BIRTH CONTROL MEDICATION AND DOCTOR'S DIAGNOSES ARE NOT REQUIRED).
NAME OF MEDICATION(S) INCLUDING NAME OF DOCTOR ISSUING
OVER-THE-COUNTER MEDICATIONS PRESCRIPTION(S):
____________________________ ___________________________ ____________________________ ___________________________ ____________________________ ___________________________
NAME OF APPLICANT SOCIAL SECURITY NUMBER
____________________________ ___________________________
DATE SIGNED BY APPLICANT NAME OF WITNESS
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AMENDMENT TO SOP #64 - ALOCHOL AND DRUG ABUSE POLICY
PURSUANT TO THE DEPARTMENT OF TRANSPORTATION REGULATIONS Effective January 1, 1996, the City of Seaside must comply with the United States Department of Transportation regulations implementing the Federal Omnibus Transportation Employee Testing Act of 1991. Specifically, the City must comply with the regulations of the Federal Highway Administration (FHWA). Adoption of a policy is one of the City's obligations under the regulations. This policy sets forth the rights and obligations of covered employees. If you are an employee covered by these new requirements you should familiarize yourself with the provisions of this policy BECAUSE COMPLIANCE WITH THIS POLICY IS A CONDITION OF YOUR EMPLOYMENT.
If you are an employee covered by this policy, you should be aware that you are still required to comply with the provisions of the City's Drug and Alcohol Policy SOP #64 which went into effect May 1, 1993. The obligations and requirements set forth below are in addition to existing obligations and requirements set forth in the policy.
A. EMPLOYEE QUESTIONS?:
Employees shall refer any questions regarding his/her rights and obligations under the new regulations to the Personnel Officer.
B. COVERED EMPLOYEES:
Employees in the following job classifications are "covered employees" because they perform "safety sensitive functions" as described in Section C below, and thus are subject to all of the provisions of this policy:
Bus Driver
Public Works Maintenance Specialist - Sanitation
C. WHAT ARE SAFETY-SENSITIVE FUNCTIONS?
Covered employees may not be under the influence or in possession of controlled substances or alcohol during work hours. Further, the regulations of the FHWA prohibit certain conduct (See section D below) while performing and prior to performing safety sensitive functions. A safety sensitive function is driving one of the following vehicles:
1. a vehicle with a gross combination weight of at least 26,001 pounds inclusive of a towed unit with a gross vehicle weight rating of more than 10,000 pounds;
2. a vehicle with a gross vehicle weight of at least 26,001 pounds;
3. a vehicle designed to transport 16 or more passengers, including the driver, or
4. a vehicle used to transport those hazardous materials found in the Hazardous Materials Transportation Act.
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D. PROHIBITIONS:
The following conduct is prohibited and may result in discipline, up to and including termination:
1. Reporting for duty or remaining on duty requiring the performance of safety sensitive functions while having an alcohol concentration level of 0.04 or greater;
2. Performing a safety sensitive function within four hours of using alcohol;
3. Being on duty or operating a vehicle described in Section C above, while possessing alcohol;
4. Using alcohol while performing a safety sensitive function;
5. Reporting for duty or remaining on duty requiring the performance of safety sensitive functions when the employee used any controlled substances, except if the use is pursuant to the instructions of a physician who has advised the employee that the substance does not adversely affect the employee's ability to safely operate a vehicle;
6. Reporting for duty or remaining on duty requiring the performance of safety sensitive functions if the employee tests positive for controlled substances;
7. Refusing to submit any alcohol or controlled substances test required by this Policy. A covered employee who refuses to submit to a required drug/alcohol test will be treated in the same manner as an employee who tested 0.04 or greater on an alcohol test or tested positively on a controlled substance test; A refusal to submit to an alcohol or controlled substances test required by this Policy includes, but is not limited to:
a. A refusal to provide a urine sample for a drug test; b. An inability to provide a urine sample without a valid medical explanation; c. A refusal to complete and sign the breath alcohol testing form, or otherwise to cooperate with the testing process in a way that prevents the completion of the test; d. An inability to provide breath or to provide an adequate amount of breath without a valid medical explanation;
e. Tampering with or attempting to adulterate the urine specimen or collection procedure;
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who directs the employee to be tested;
g. Leaving the scene of an accident without a valid reason as to why authorization from a supervisor or manager who shall make a determination whether to send the employee for a post-accident drug and/or alcohol test was not obtained. h. Consuming alcohol during the eight hours immediately following an accident, unless the employee has been informed that his/her actions have been discounted as a contributing factor, of if the employee has been tested.
In addition to the above prohibitions, employees are reminded of their obligations under the Federal Drug Free Workplace Act of 1988.
E. CONSEQUENCES FOR EMPLOYEE FOUND TO HAVE ALCOHOL
CONCENTRATION LEVEL OF 0.02 OR GREATER BUT LESS THAN 0.04 An employee whose alcohol test indicates an alcohol concentration level between 0.02 and 0.04 will be removed from his or her safety sensitive position for at least twentyfour hours. Such an employee may be subject to discipline up to and including termination.
F. CIRUMCSTANCES UNDER WHICH DRUG AND ALCOHOL TESTING WILL BE IMPOSED ON COVERED EMPLOYEES:
1. Pre-Employment Testing:
All applicants for classifications which are covered by the DOT regulations (See “covered employees” above) as well as all employees who transfer from classifications which are not covered to classifications which are covered will be required to submit to pre-employment/pre-duty drug and alcohol testing. Applicants will not be assigned to a safety sensitive position if they do not pass the tests.
2. Post-Accident Testing:
Post-Accident drug and alcohol testing will be conducted on employees following an accident where the employee’s performance cannot be discounted as a contributing factor.
The decision as to whether or not to test the employee will be left to a supervisory or management employee. The presumption is for testing. The only reason an employee will not be tested following an accident is if a determination is made that the employee’s performance could not have been a contributing factor. If a fatality occurs, the employee will be tested irrespective of whether his/her involvement may be discounted.
Post-accident tests shall be administered within two hours following an accident and no test may be administered after eight hours. A post-accident drug test shall be conducted within 32 hours following the accident.
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FHWA PROVISION
An accident occurs when as a result of an occurrence involving the vehicle an individual dies or when a State or local law enforcement authority issues a citation to the covered employee for a moving violation arising from the accident.
3. Random Testing:
Covered employees will be subject to random alcohol and drug testing as follows:
A random alcohol test will be administered just prior to the employee performing a safety-sensitive function (i.e., driving) while the employee is performing a safetysensitive function, or just after the employee has stopped performing a safetysensitive function. The City will subject at least 25% of total number of covered employees to random alcohol testing per year.
A random drug test will be administered to at least 50% of the total number of covered employees per year. Some employees maybe tested more than once in a year, while others are not tested at all depending on the random selection.
On the date an employee is selected for random drug testing, his/her supervisor will ensure his/her duties are covered. The employee will receive a written notice in the morning indicating the time he/she is to report to the lab for testing.
4. Reasonable Suspicion Testing:
Covered employees are also required to submit to an alcohol or drug test when a trained supervisor has reasonable suspicion to believe the employee is under the influence of alcohol or controlled substances. The observation must be based on short-term indicators, such as blurry eyes, slurring, or alcohol on the breath. The supervisor may not rely on long-term signs, such as absenteeism or tardiness, to support the need for a reasonable suspicion test.
The reasonable suspicion alcohol test will be administered within two hours of the observation. If not, the employer must provide written documentation as to why the test was not promptly conducted. No test may be administered after eight hours following the observation.
To ensure that supervisors are trained to make reasonable suspicion determinations, supervisors vested with the authority to demand a reasonable suspicion drug and alcohol test will attend at least one hour of training on alcohol misuse and at least one hour of training on controlled substances use. The training will cover the physical, behavioral, speech and performance indicators of probable alcohol misuse and use of controlled substances.
5. Return to Duty/Follow-up Testing:
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A covered employee who has violated any of the prohibitions of this policy (See Section D) must submit to a return to duty test before he/she may be returned to his/her position. The test result must indicate an alcohol concentration of less than
0.02 or a verified negative result on a controlled substances test. In addition, because studies have shown that the relapse rate is highest during the first year of recovery, the employee will be subject to follow-up testing which is separate from the random testing obligation. The employee will be subject to at least six unannounced drug/alcohol tests during the first year back to the safety-sensitive position following the violation.
G. PROCEDURES TO BE USED FOR DETECTION OF DRUGS AND ALCOHOL:
1. Alcohol Testing:
Alcohol testing will be conducted either by using an evidential breath testing device (EBT) approved by the National Highway Traffic Safety Administration.
A screening test will be conducted first. If the result is an alcohol concentration level of less than 0.02, the test is considered a negative test. If the alcohol concentration level is 0.02 or more, a second confirmation test will be conducted.
The procedures that will be utilized by the lab for collection and testing of the specimen are attached hereto as Attachment A.
2. Drug Testing:
Drug testing will be conducted pursuant to the procedures set forth at Attachment A.
H. REFUSAL TO SUBMIT TO AN ALCOHOL AND/OR DRUG TEST:
A covered employee who refuses to submit to any required drug/alcohol testing will be treated in the same manner as an employee who tested 0.04 or greater on an alcohol test or tested positively on a controlled substances test.
I. CONSEQUENCES OF FAILING AN ALCOHOL AND/OR DRUG TEST:
A positive result from a drug or alcohol test may result in disciplinary action, up to and including termination.
If a covered employee is not terminated, the employee:
1. Must be removed from performing any safety-sensitive function;
2. Must submit to an examination by a substance abuse professional. Upon a determination by the substance abuse professional, the employee may be required to undergo treatment to cure his/her alcohol or drug abuse. The City is not required to pay for this treatment.
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3. May not be returned to his/her former safety-sensitive position until the employee submits to a return-to-duty controlled substance and/or alcohol test (depending on which test the employee failed) which indicates an alcohol concentration level of less than 0.02 or a negative result on a controlled substance test;
4. Will be required to submit an unannounced follow-up testing after he/she has been returned to his/her sensitive position. See Section F (5) above.
You should also be aware that the City has established an Employee Assistance Program to help employees who need assistance with alcohol and controlled substance abuse.
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SOP #64 Attachment A
Drug Urinalysis
Drug testing will be performed through urinalysis. Urinalysis will test for the presence of drugs and/or metabolites of the following controlled substances: (1) marijuana; (2) cocaine; (3) opiates; (4) amphetamines; and (5) phencyclidine (PCP).
The urinalysis procedure starts with the collection of urine specimen. Urine specimens will be submitted to a SMHSA-certified laboratory for testing. As part of collection process, the specimen provided will be split into two vials: a primary vial and a secondary vial. The SAMHSA-certified laboratory will perform initial screenings on all primary vials. In the event that the primary specimen tests positive, a confirmation test of that specimen will be performed before being reported by the laboratory to the Medical Review Officer (MRO) as a positive.
All laboratory results will be reported by the laboratory to an MRO designated by the City. Negative results will be reported by the MRO to the City. Before reporting a positive test result to the City, the MRO will attempt to contact the employee to discuss the test result. If the MRO is unable to contact the employee directly, the MRO will contact the Personnel Services Manager, who shall, in turn, contact the employee and direct the employee to contact the MRO.
Upon being so directed, the employee shall contact the MRO immediately or, if after the MRO’s business hours and the MRO is unavailable, at the start of the MRO’s next business day. If the MRO’s sole discretion, a determination will be made as to whether a result is positive or negative. If, the driver fails to contact the MRO after 72 hours, or if the employee cannot be contacted within 10 days, the MRO may verify the test as positive, or refusal to test, as applicable. After any positive verification, the employee may petition the MRO to reopen the case for reconsideration.
Pursuant to DOT regulations, individual test results for applicants and employees will be released to the City and will be kept strictly confidential until consent for the release of the test results has been obtained. Any individual who has submitted to drug testing in compliance with the policy is entitled to receive the results of such testing upon timely written report.
An individual testing positive may make a request of the MRO to have the secondary vial tested. This request can be made verbally or in writing to the MRO within 72 hours of being notified by the City of a positive test result. The secondary vial must be tested by a different SAMHSA-certified lab than tested the primary specimen.
Dilute Specimens
If the MRO informs the City that a positive drug test was dilute, the City will treat the test as a verified positive test. The City will not direct the employee to take another test.
If the MRO informs the City that a negative test was dilute, the City may, but is not required to, direct the employee to take another test immediately. Such re-collections will not be recollected under direct observation, unless there is another reason to do so.
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The City will treat all similarly situated employees the same way for re-collections.
However, the City may establish different policies for different types of testing (e.g. conduct retest in pre-employment test situations, but not in random test situations).
Drivers will be informed in advance of the policy regarding re-collections. When the City directs the employee to take another test, the employee will be given the minimum possible advance notice that he or she must go to the collection site. The result of the second test – no the original test – is the test of record. Any employee required to take another test, which is also negative and dilute, will not be permitted to take a third test. If the City directs the employee to take a second test and the driver refuses, the test will be treated as a positive result.
Alcohol Tests
Alcohol tests will be performed using a device that is on the National Highway Traffic Safety Administration’s (NHTSA) Confirming Products List (CPL) and meets the DOT’s testing requirements. This may be a breath testing device or a saliva testing device, and may be provided through a vendor or agent. The device will be operated by a technician who is certified and trained on the specific device he or she will be operating. The driver shall report to the alcohol testing site as notified by the City. All alcohol tests shall be performed just prior to, during, or just after duty. The employee shall follow all instructions given by the alcohol technician.
Any initial test indicating a blood alcohol concentration BAC of 0.02 or greater will be confirmed on an evidential breath testing device (EBT) operated by a breath alcohol technician (BAT). The confirmation test will be performed no sooner than 15 minutes and no later than 30 minutes following the completion of the initial test. In the event the confirmation test indicates a BAC of 0.02 to 0.0399, the employee shall be removed from duty for 25 hours or until his/her next scheduled on-duty time, whichever is longer.
Drivers with tests indicating a BCC of 0.04 or greater are considered to have engaged in prohibited conduct which may result in disciplinary action up to and including termination.
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APPENDIX D
SOILS REPORT
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4741 East Hunter Ave., Ste. A Anaheim CA 92807
(714) 282‐8777 (714) 282‐8575 fax
www.waypointanalytical.com
Anaheim Office
August 13, 2019
Report 19-213-0030
BFS Landscape Architects
425 Pacific Street Suite 201
Monterey, CA 93940
Attn: James Bishop
RE: Del Monte Manor, Seaside, Job # 19.041
Background
Three samples were processed on July 30, 2019 identified as site soil from a depth of 8 to 10 inches from areas where new landscaping is scheduled to be installed. Fertilizer and amendment recommendations were requested. The samples were analyzed for horticultural suitability, fertility, and physical characteristics. The results of the analyses are attached.
Analytical Results and Comments
The reaction of the samples is slightly acidic in all three samples at a pH of 6.5 in samples 1 and 3 and
6.3 in sample 2. These are all within the range preferred for most plants. Salinity (ECe), sodium and boron are safely low in all three samples. The sodium adsorption ratio (SAR) indicates that sodium is adequately balanced by soluble calcium and magnesium in all three samples: this balance is important for soil structure quality, which relates to the rate at which water infiltrates the soil.
According to the USDA Soils Classification, the less than 2mm fraction of this soil is classified as sand in all three samples. Organic content is low or moderately low in all three samples. Based on this data the estimated infiltration rate is 0.69 inch per hour in all three samples. The low organic content and silt plus clay indicate these soils will have a low nutrient holding capacity. Infiltration rates may vary due to potential differences in compaction across the site. Incorporation of an organic amendment is recommended in order to increase soil nutrient and water holding capacity.
In terms of soil fertility, nitrogen is low in samples 1 and 2, phosphorus is low in sample 2 only and potassium is low in sample 1 and fair in sample 2. All of the other major nutrients are sufficient for proper plant nutrition. Of the micronutrients; copper, zinc and iron are sufficient to abundant in all three samples and manganese is fair in all three samples. After planting, nitrogen is the first nutrient that will require supplementing in the sample 3 area and this should be applied as a top dressing as recommended under Maintenance beginning as plant color and growth dictates.
Recommendations
Incorporation of nitrogen, phosphorus and potassium fertilizers is recommended at the time of planting along with a nitrogen stabilized amendment or composted greenwaste product. If a composted greenwaste amendment is chosen, that would provide additional phosphorus and potassium as well as supplemental micronutrients.
The primary symptom of manganese deficiencies is a general yellowing of leaves with veins remaining green. In severe cases, leaves may become pale yellow or whitish, but veins remain green. Brown spots may develop between veins and leaf margins may turn brown. Manganese deficiency symptoms appear