Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None
Absent: None
Abstain: None
2022-327
Ordinance 1144
December 6, 2022 Approval of Second Reading, Waiving of Further Reading and Adoption of Ordinance 1144 , Amending City of Sebastopol Municipal Code and Adoption of 2022 California State Codes with local amendments. This ordinance modifies Section 2.36 as codified in Chapter Fifteen of the Sebastopol Municipal Code. This ordinance was approved for first reading and introduction at the November 15, 2022 City Council Meeting.
Building Official Mayor Slayter moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 5.
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None
Absent: None
Abstain: None
Adopted. No follow up required.
2022-328
Ordinance 1145
December 6, 2022 Approval of Second Reading, Waiving of Further Reading and Adoption of Ordinance 1145, Amending the City of Sebastopol Municipal Code. This ordinance adds Chapter 8.80 to the City of Sebastopol Municipal Code Titled Surveillance Technology and Community Safety Ordinance. This ordinance was approved for first reading and introduction at the November 15, 2022 City Council Meeting.
Police Chief Mayor Slayter moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 5.
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None
Absent: None
Abstain: None
Approved. Adds Chapter 8.80 to the Sebastopol Municipal Code.
Annual report required, to be authored and presented to City Council annually by the police department.
2022-329
Resolution Number 6494-2022
Ordinance 1146
December 6, 2022 Approval of Resolution Reciting the Facts of the General Municipal Election Held on November 8, 2022 and Declaring and Confirming the Results and Such Other Matters as Provided by Law. (City Administration). Approve the Resolution Reciting the Facts and declaring the results of the November 8, 2022 election for the Office of Member of the Sebastopol City Council, thereby determining that by votes cast in the November 8, 2022 Election That Sandra Maurer (Total Votes: 1892); Jill McLewis (Total Votes:
1930) and Stephen Zollman (Total Votes: 1974) have been elected to the office of Member of the City of Sebastopol City Council for a four-year term (term ending: 2026); and Measure N: Without raising current tax rates, and to maintain City services including Police and Fire, 9-1-1 emergency services, park maintenance and repair, youth and senior recreation, and for unrestricted general revenue purposes, shall an ordinance be adopted to continue the existing Utility Users Tax at the current rate of 3.75%, by removing the sunset date until voters otherwise decide, providing approximately $700,000 annually that cannot be taken by the State?” The measure was approved by a simple majority of “yes” votes. Votes in Favor: 3244 /83.41%
City Clerk Councilmember Rich moved and Councilmember
Glass seconded the motion to approve
Resolution Reciting the facts of the consolidated
general municipal election held on November 8,
2022 Declaring the result and such other matters
as provided by law and thereby determining that
Sandra Maurer (Total Votes: 1892); Jill McLewis
(Total Votes: 1930) and Stephen Zollman (Total
Votes: 1974) have been elected to the office of
Member of the City of Sebastopol City Council for
a four-year term (term ending: 2026) and That
Measure N: Ballot Measure: Extension of Locally
Controlled Funding Measure With Question:
Without raising current tax rates, and to maintain
City services including Police and Fire, 9-1-1
emergency services, park maintenance and
repair, youth and senior recreation, and for
unrestricted general revenue purposes, shall an
ordinance be adopted to continue the existing
Utility Users Tax at the current rate of 3.75%, by
removing the sunset date until voters otherwise
decide, providing approximately $700,000
annually that cannot be taken by the State?
None Required. Resolution Approved, Posted and Filed. Council Winners for Four Year Terms: Sandra Maurer, Jill McLewis and Stephen Zollman
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023
Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Was approved by the Voters at the November 8,
2022 Municipal election.
The measure was approved by a simple majority
of “yes” votes.
Votes in Favor: 3244
83.41%
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None
Absent: None
Abstain: None
2022-330 December 6, 2022 Message from Outgoing Mayor City Administration No action required No Further Action Required 2022-331 December 6, 2022 Presentation to Outgoing Mayor City Administration No action required No Further Action Required 2022-332 December 6, 2022 Presentation to Outgoing Councilmembers City Administration No action required No Further Action Required 2022-333 December 6, 2022 Presentation of Gold Resolution to Outgoing Councilmembers City Administration No action required No Further Action Required 2022-334 December 6, 2022 Newly Elected Councilmembers will take their seats City Administration No action required No Further Action Required 2022-335 December 6, 2022 Administering of Oath to Elected Councilmembers. After the Certification of the Election, the City Clerk will administer the oath to Elected Councilmembers. Oaths will be conducted virtually with newly sworn Councilmembers signing the Oaths virtually.
City Administration No action required No Further Action Required. Oaths Administered to Sandra Maurer, Jill McLewis and Stephen Zollman
2022-336 December 6, 2022 CITY COUNCIL REORGANIZATION/ELECTION OF MAYOR AND VICE
MAYOR/MAYOR PRO TEMPORE
Each year the City Council conducts a reorganization by selecting from among its members a Mayor and Mayor Pro Tempore (Vice Mayor) to serve for the upcoming year. The Mayor presides at City Council meetings and serves as the official head of the City for ceremonial purposes. The Mayor Pro Tempore (Vice Mayor) performs the duties of the Mayor during the Mayor’s absence or disability. This reorganization usually takes place at the first regular meeting in December or upon certification of the Election if it is an election year.
To make a nomination, Council members need only state “I nominate ”. Nominations do not require seconds; however, other members may express support of a nomination by making a seconding speech. When there are no more nominations, current Mayor/or Vice Mayor (if remaining on Council) will declare nominations for the position of Mayor closed and conduct the following procedures:
Election of Mayor (Current Mayor or Vice Mayor (if remaining on Council) will call for nominations for the Office of Mayor) a) Nominations Received
b) Public Comment
c) Council Comments (if any)
d) Vote (taken beginning with the first nominee): If first nominee motion fails; the second nominee will be voted on; this will occur until such time that there a motion is approved e) Gavel is transferred to Mayor
City Administration MOTION:
Councilmember Rich moved and Councilmember
McLewis seconded the motion to approve
selection of Neysa Hinton as Mayor for the City of
Sebastopol.
Vice Mayor Hinton called for a roll call vote. City
staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Maurer, McLewis, Rich, Zollman and Vice Mayor
Hinton
Noes: None
Absent: None
Abstain: None
None Required. Neysa Hinton appointed as Mayor
2022-337 December 6, 2022 CITY COUNCIL REORGANIZATION/ELECTION OF MAYOR AND VICE
MAYOR/MAYOR PRO TEMPORE
City Administration MOTION: None Required. Neysa Hinton selected as Mayor and Diana Rich selected as Vice Mayor.
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023
Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Each year the City Council conducts a reorganization by selecting from among its members a Mayor and Mayor Pro Tempore (Vice Mayor) to serve for the upcoming year. The Mayor presides at City Council meetings and serves as the official head of the City for ceremonial purposes. The Mayor Pro Tempore (Vice Mayor) performs the duties of the Mayor during the Mayor’s absence or disability. This reorganization usually takes place at the first regular meeting in December or upon certification of the Election if it is an election year.
To make a nomination, Council members need only state “I nominate ”. Nominations do not require seconds; however, other members may express support of a nomination by making a seconding speech. When there are no more nominations, current Mayor/or Vice Mayor (if remaining on Council) will declare nominations for the position of Mayor closed and conduct the following procedures:
Election of Mayor Pro Tempore (Vice Mayor) (Newly Elected Mayor will call for nominations for Office of Vice Mayor)
a) Nominations Received
b) Public Comment
c) Council Comments (if any)
d) Vote (taken beginning with the first nominee) If first nominee motion fails; the second nominee will be voted on; this will occur until such time that there a motion is approved Mayor Hinton moved and Councilmember
Zollman seconded the motion to approve
selection of Diana Rich as Vice Mayor for the City
of Sebastopol.
Mayor Hinton called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Maurer, McLewis, Rich, Zollman and Mayor
Hinton
Noes: None
Absent: None
Abstain: None
2022-238 December 6, 2022 Message from Incoming Mayor City Administration None Required No further action required. 2022-239 December 20, 2022 Presentation:: Recognition of Bill Braga upon is Retirement as Fire Chief
City Administration None Required No further action required. 2022-240 December 20, 2022 Approval of Minutes of December 6, 2022 City Council Regular Meeting Minutes
City Administration MOTION:
Vice Mayor Rich moved and Councilmember
Zollman seconded the motion to approve
Consent Calendar Item(s) Number(s) 1, 2, 3, 4, 5,
and 6.
Mayor Hinton called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice Mayor Rich and
Mayor Hinton
Noes: None
Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2022-241 December 20, 2022 Approval of Local Appointments List (Maddy Act Government Code Sections § 54970- 54975) This is a current list (As of December 31, 2022) of City Commission/Board/Committees: Planning
Commission, Design Review, Public Arts and Climate Action Committee
City Administration MOTION:
Vice Mayor Rich moved and Councilmember
Zollman seconded the motion to approve
Consent Calendar Item(s) Number(s) 1, 2, 3, 4, 5,
and 6.
Mayor Hinton called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice Mayor Rich and
Mayor Hinton
None Required. Notice Posted as Required by Government Code, Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023
Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Noes: None
Absent: None
2022-242 December 20, 2022 Approval of Award of Contract to California Consulting for City Wide Comprehensive Grant Writing Services in An Amount Not to Exceed $60,000. This item is to approve based on interview panel recommendations California Consulting to research and apply for grant opportunities, assist with post award grant management, analyze existing unfunded projects to determine the best strategies for funding, and serve as a as a liaison between the City of Sebastopol and County/State/and Federal agencies
City Administration MOTION:
Vice Mayor Rich moved and Councilmember
Zollman seconded the motion to approve
Consent Calendar Item(s) Number(s) 1, 2, 3, 4, 5,
and 6.
Mayor Hinton called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice Mayor Rich and
Mayor Hinton
Noes: None
Absent: None
Abstain: None
Contract Waiting for Execution by CA Consulting and City Management 2022-243 December 20, 2022 Approval of the Annual AB 1600 Report. California Government Code sets forth a number of requirements that local governments must follow if they are to collect fees from developers to offset the cost of the construction of public facilities related to development projects. An “AB 1600 Report” (also referred to as a “nexus” study) regarding the jurisdiction’s use of the Developer Fees that have been collected, and expended, must be prepared and approved within 180 days after the end of the fiscal year, i.e., by December 31, 2022
GHD/Administrative Services MOTION:
Vice Mayor Rich moved and Councilmember
Zollman seconded the motion to approve
Consent Calendar Item(s) Number(s) 1, 2, 3, 4, 5,
and 6.
Mayor Hinton called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice Mayor Rich and
Mayor Hinton
Noes: None
Absent: None
None Required. Council received the report
2022-244 December 20, 2022 Approval of Utility Collection Policy/Procedures. In an effort to provide City staff the tools to manage the billing of utility services of its citizen accounts accurately, promptly, effectively and in the best practice manner, this policy will help guide staff how to handle events that may arise from billings.
Administrative Services MOTION:
Vice Mayor Rich moved and Councilmember
Zollman seconded the motion to approve
Consent Calendar Item(s) Number(s) 1, 2, 3, 4, 5,
and 6.
Mayor Hinton called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice Mayor Rich and
Mayor Hinton
Noes: None
Absent: None
Abstain: None
None Required. Council approved item. Policy to be posted to city web site.
2022-245 December 20, 2022 Approval of Notice of Completion for the First Street Water Main Replacement Project #0818-20.09
GHD MOTION:
Vice Mayor Rich moved and Councilmember
Zollman seconded the motion to approve
Consent Calendar Item(s) Number(s) 1, 2, 3, 4, 5,
and 6.
Mayor Hinton called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
None Required. Notice of Completion to be sent to County for recording.
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023
Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice Mayor Rich and
Mayor Hinton
Noes: None
Absent: None
2022-246 December 20, 2022 Informational Discussion on Roles /Duties of Committees for 2023 Appointment of Members to Staff Committee
Appointments/Assignments and City Council Committee
Appointment/Assignments / Discussion and Consideration of City Council Roles as Council Liaison (Responsible Department: City Administration). This item is informational only to discuss and clarify committees to the newly elected Councilmembers. Action on Committee Appointments is Tentatively Scheduled for the January 3, 2023 City Council Meeting
City Administration None Required. Informational Only None Required. Informational Only. 2022-247 December 20, 2022 Climate Action Committee Quarterly Update and Climate Action Committee Workplan Review and Approval by Council
Planning MOTION:
Vice Mayor Rich moved and Councilmember
Maurer seconded the motion to approve Climate
Action Committee Workplan Review but that
items one through ten are not listed in order of
priority.
Mayor Hinton called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice Mayor Rich and
Mayor Hinton
Noes: None
Absent: None
Abstain: None
Minute Order Number: 2022-247
Committee to begin working on Climate Action Workplan.
2022-248 December 20, 2022 Discussion and Consideration of Recommendation for Process of Appointments for City Council and City Staff Committee
Assignments. The item will be to discuss a proposal from Mayor Hinton on appointment of Councilmembers to Committee
Assignments
Mayor Hinton MOTION:
Mayor Hinton moved and Councilmember
Zollman seconded the motion to approve
recommendation for process of appointments for
City Council and City Staff Committee
Assignments for Calendar Year 2023.
Mayor Hinton called for a roll call vote. City staff
conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice Mayor Rich and
Mayor Hinton
Noes: None
Absent: None
Abstain: None
Item to be returned to the January 17, 2023 City Council Meeting.
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023