Agenda-Item-Number-4-Minute-Order-Reference-Order-Status-Update-for-2022-1 — Sebastopol City Council, January 3, 2023 (part 1 of 2)

CITY OF SEBASTOPOL

CITY COUNCIL

AGENDA ITEM
Meeting Date: January 3, 2023
To: Honorable Mayor and City Councilmembers
From: City Administration
Subject: Approval of Receipt of Minute/Reference Orders for Calendar Year 2022 Recommendation: That the City Council Receive the Informational Report Funding: Currently Budgeted: _______ Yes _________ No __XX___ N/A Net General Fund Cost:

Amount: $
Account Code/Costs authorized in City Approved Budget (if applicable) ____AK_____ (verified by Administrative Services Department) INTRODUCTION/PURPOSE: This item is to submit to the City Council a list of City Council Agenda Items that the City Council has reviewed and/or acted upon in the last calendar year.

BACKGROUND:

Each City Council Meeting, the City Council as a whole receives Proclamations/Presentations, Consent Calendar Agenda Items, Informational Items, Public Hearings, Discussion and Action Items, and City Staff and City Council Reports as part of City Council Regular, Special, Closed Session or Study Session Council Meetings.

These actions are recorded in a spreadsheet called Minute Orders/Reference Orders for each Calendar Year.

A minute order is a vote by the majority of the Council to direct staff and/or approve actions to be taken such as award of contract(s) or purchase(s) (this can also be done by resolution which is more formal). The use of a minute order is simpler and less formal than a Resolution. It should be used for actions that don't require justification or establishing a relationship of the action to city policies that a resolution would do.

Resolutions are for statements of city policies, budget items, grant application submittals, etc., and provide background and justification of a more formal action.

Minute orders are used to capture a vote or action taken by the City Council and is incorporated into the record.

Reference Numbers are used to document agenda items that do not require a formal vote such as informational items accepted by the City Council.

After each City Council Meeting, the City Clerk prepares and documents each action taken at the City Council Meeting.

The purpose of the listing is to have easier retrieval of information and transparency of actions taken.

DISCUSSION:

Listed below are historical figures of the actions taken as well as actions taken this past year. This is an informational item only and the Council is asked to receive the report.

The number of action or informational items the City Council acted upon or received for the last ten (10) years.

Agenda Item Number: 4 Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 1 of 97 ends

2022 248 Items
2021 331 items
2020 264 Items
2019 292 Items
2018 263 items
2017 241 Items
2016 298 Items
2015 197 items
2014 202 Items
2013 197 Items
2012 161 Items
The number of resolutions approved and adopted by the City Council:
2022 103
2021 69
2020 44
2019 57
2018 51
2017 48
2016 53
2015 43
2014 60
2013 44
2012 50
Number of pages of minutes prepared for City Council Meetings:
2022 1125 pages
2021 1399 pages
2020 1071 pages
2019 602 pages
2018 657 pages
2017 673 pages
2016 841 pages
2015 624 pages
2014 534 pages
2013 567 pages
2012 651 pages
For calendar year 2022, a status of those items is attached that contains the actions of those items as well as adopted resolutions that the City Council approved during this calendar year and presentations made by the City Council such as Years of Service Awards and Proclamations. If Councilmembers have any questions on specific items, those questions can be addressed to the City Manager for a response by the responsible department.

CITY COUNCIL AND/OR GENERAL PLAN GOALS:

Goal 5: Provide Open and Responsive Municipal Government Leadership

5.3.3. Encourage and increase public awareness of City Policies, decisions, programs and all public processes and meetings, by investigating effective methods of communication and obtaining feedback from the community.

Goal 6: Maintain a highly qualified Staff that works to provide services to serve and protect the residents, visitors and business of this community.

Action CHW 5c: Practice an open-door policy in City programs, and actively engage and encourage participation from all individuals regardless of ethnicity, race, religion, class, disability, sexual orientation, and gender.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 2 of 97 ends

ENVIRONMENTAL REVIEW
The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a resolution making required findings and authorizing the City Manager to implement teleconferenced public meetings for the City Council and all City subordinate bodies pursuant to Assembly Bill 361 does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, and because the action constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. and is exempt pursuant to Section 15269(c) of the CEQA Guidelines, as specific actions necessary to prevent or mitigate an emergency.

PUBLIC COMMENT:

As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of this item.

PUBLIC NOTICE:

This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.

FISCAL IMPACT:

There is no cost associated with this item tonight.

RECOMMENDATION:

That the City Council receive the informational report.

Attachment:

Calendar year 2022 Minute Orders/Reference Orders
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item

2022-001 January 4, 2022 PROCLAMATIONS/PRESENTATIONS:

Proclamation - The Sebastopol Service and Action Coalition will be doing a Helping Other People (HOP) Day on January 15, 2022, partnering with Katie Davis of the Senior Center. Katie will collect projects seniors want done, and the service clubs will get volunteers to do the work. The coordinator for the Service & Action Coalition is Don Canardo, of the Sebastopol Gravenstein Lions Club.

City Administration None Required. Item removed from agenda. No further action required. 2022-002 January 4, 2022 Receipt of Minute/Reference Orders for Calendar Year 2021 City Administration Councilmember Gurney moved and Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4 and 5.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Information Only.
2022-003 January 4, 2022 Approval of Calendar Year 2022 City Council Meeting Dates City Administration Councilmember Gurney moved and Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4 and 5.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Council dates approved and posted to City Web site. 2022-004 January 4, 2022 Approval of City Council Meeting Minutes of December 21, 2021 City Administration Councilmember Gurney moved and Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4 and 5.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-005
Resolution Number 6394-2022
January 4, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
City Administration Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4 and 5.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Resolution approved, posted on line and filed with permanent records.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 4 of 97 ends

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-006
Resolution Number 6395-2022
January 4, 2022 Extension of Emergency Proclamation of Local Emergency (COVID19) issued by the Director of Emergency ServicesFire Councilmember Gurney moved and Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4 and 5.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.
2022-007 January 4, 2022 Quarterly update on Police Department Audit Recommendations Police No action required. City Council received the report.

None Required.
2022-008 January 4, 2022 Public Hearing - Introduction, first reading and consideration of an Ordinance amending Chapter 8.36 - Disposable Food Service Ware Containing Polystyrene Foam, of Title 8 - Health and Safety, of the Sebastopol Municipal Code
GHD/City Administration Vice Mayor Hinton moved and Councilmember Rich seconded the motion to approve for
introduction of first reading of ordinance, waiving
of further reading of ordinance, with no changes
for Ordinance amending Chapter 8.36 -
Disposable Food Service Ware Containing
Polystyrene Foam, of Title 8 - Health and Safety,
of the Sebastopol Municipal Code.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Passed and second reading and adoption scheduled for January 18, 2022 meeting (the ordinance was adopted on 1/18/22).
2022-009 January 4, 2022 Public Hearing - Introduction, First Reading and consideration of Amendment to Ordinance –Planning Commission (Responsible Department: Planning Department). This item was continued from the December 21, 2021 City Council Meeting
Planning Council consensus. Continued the item to the February 1, 2022 City Council Meeting at or after 6:00 pm.
2022-010 January 4, 2022 City Council and City Staff Committee Assignments and Update of Sub-Committees (Planning Commission, Design Review Board, Public Arts Committee, Climate Action Committee, Zero Waste Committee) (Responsible Department: City
Administration/Planning/Engineering). This item was continued from the December 21, 2021 City Council Meeting.

City Administration Mayor Slayter moved and Councilmember Glass seconded the motion to approve 2022 City
Council and City Staff Committee Assignments as
discussed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Appointment list Updated.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-011 January 4, 2022 Discussion and Consideration of Regional Seat on the Sonoma County Continuum of Care (CoC) Board. The CoC has revised the CoC’s Governance Charter and has reconfigured the CoC Board Composition to better reflect the geography of Sonoma County. As such, there are assigned seats for Santa Rosa and Petaluma, along with four more regional seats (North, Central, West, and East). The West County seat is to be appointed by the City Council of Sebastopol and assumes a two-year assignment, with Board meetings held once a month, and the specific date and time of the month subject to a Board consensus early in the term. The seat can be held by a City elected official, a staff member, or a community member from anywhere in West County. This item is to determine the process for appointment and to have a CoC Board member selected by March 2, 2022
City Administration Mayor Slayter moved and Councilmember Gurney seconded the motion to approve to make
the appointment to the CoC Board from the
Sebastopol City Council and make the
appointment tonight for a primary and alternate
Council appointment.

Appointed Councilmember Una Glass as Primary
Appointed Councilmember Diana Rich as
Alternate
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None notified of appointment of Councilmember Glass and alternate Councilmember Rich.
2022-012 January 4, 2022 Discussion and Consideration of Direction to Staff for Relaunch Sebastopol Contract
City Administration The Council was in consensus to have a special City Council meeting to have the proposals
present their proposals in a public meeting with
scheduling to be done by the Agenda Review
Committee.

Item to return to future city council meeting.
2022-013 January 4, 2022 Designating Voting Delegate and Alternate(s) to Vote in the Mayor's Absence for the 2022 Sonoma County Mayors and Councilmembers City Selection Committee Meetings and Sonoma County Mayors and Councilmembers Board and General Membership Association Meetings (Responsible Department: City Administration). This item was continued from the December 21, 2021 City Council Meeting.

City Administration Mayor Slayter moved and Councilmember Rich seconded the motion to approve the following
Delegate and alternate(s) to serve as
representative(s) on all occasions that the Mayor
may be absent as follows in the following order:

Voting Delegate and Alternates in Order Listed:

Mayor Slayter
Vice Mayor Hinton
Councilmember Glass
Councilmember Rich
Councilmember Gurney
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None required. Letter submitted to Chair of MC and City Selection. 2022-014 January 18, 2022 Interviews for Vacancies on the following Vacancies on the Public Arts Committee)
a. Public Arts Committee (Responsible Department:

Planning/City Administration)
Term Ending Dates: December 31, 2021
i. Jen Vertz Category 2
ii. Barbara Harris Category 1
iii. Jeffrey Stucker Category 3
APPLICATIONS RECEIVED (Three Openings):
5:00 PM Barbara Harris
5:15 PM Jeffrey Stucker
5:30 PM Natalie Timm
City Administration None Required. None Required. Appointments to be discussed later in agenda Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
5:45 PM Robert Brent
2022-015 January 18, 2022 Approval of the January 4, 2022 City Council Meeting Minutes City Administration Councilmember Glass moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-016 January 18, 2022 Approval of Second Reading and Adoption of Ordinance Number 1135 Amending Chapter 8.36 - Disposable Food Service Ware Containing Polystyrene Foam, of Title 8 - Health and Safety, of the Sebastopol Municipal Code
GHD/Engineering Councilmember Glass moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
The adopted ordinance has been submitted to Zero Waste Sonoma and Zero Waste Committee for their records. The ordinance will be in effect August 1, 2022. Engineering will work with the City’s public information consultant to publicize the new requirements. 2022-017
Resolution Number 6396-2022
January 18, 2022 Approval of Resolution Extending the City of Sebastopol City Council Proclamation of Existence of a Local Homeless Emergency City Administration Councilmember Glass moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution Approved, Posted and filed.
2022-018
Resolution Number 6397-2022
January 18, 2022 Approval of the Subcommittee Recommendation of the Locals Who Make a Difference (LWMAD) Recognition Program Honoree
Committee/Public Works Councilmember Glass moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Honoree was approved and the notification process was started 2022-019 January 18, 2022 Approval of Resolution: Community Development Block Grant (CDBG) Request to the Sonoma County Community Development Commission for the Luther Burbank ADA Restroom Facility GHD/Engineering Councilmember Glass moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Signed Resolution No. 6397-2022 was submitted to the CDC (Valerie Johnson) with the CDBG application on 1/21/22. As of 2/23/22, the City is waiting to hear if it has been awarded the grant for the construction of the restroom facility
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 7 of 97 ends

Absent: None
Abstain: None
2022-020 January 18, 2022 Public Hearing – Introduction, First Reading and Waiving of Further Reading of Ordinance Number XXXX, An Ordinance of the City of Sebastopol Adding Chapter 10.76 Recreational Vehicle Parking Ordinance and Amending Chapter 10.36 of the Sebastopol
Municipal Code. This ordinance pertains to proposed parking restrictions for Recreational Vehicles (“Recreational vehicle” means a motorhome, travel trailer, truck camper, camping trailer, or other vehicle or trailer, with or without motive power, designed or altered for human habitation for recreational, emergency, or other human occupancy. This ordinance amends and enacts additional provisions and restrictions pertaining to the parking of recreational vehicles on any streets which are in a residential zone, as well as limiting the permitted hours and time limits of parking on any public street that are deemed to be in a commercial or industrial zone, as codified in Chapter 10.36 of the Sebastopol Municipal Code
Police Mayor Slayter moved and Councilmember Rich
seconded the motion to: Waive further reading
an ordinance of the City of Sebastopol adding
chapter 10.76, recreational parking ordinance
and amending 10.36 of the Sebastopol municipal
code, no permit required and then, with the
following modifications as follows:
a) Section 10.76.040, parking
prohibitions, section e, amend the word impeded
to impede
b) Section 10.76.050, Expectations,
paragraph B, revise that to read recreational
vehicles parked or left standing on any public
street in the City that is zoned residential so as to
allow the use of a homeowner, tenant or out of
town visitor for a period not to exceed 72 hours.

Discussion:

The Council was in consensus to return the
second reading to the February 1, 2022 City
Council meeting.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
This item Is returning to Council on February 15, 2022 for the second reading.
2022-021 January 18, 2022 Public Hearing - 7950 BODEGA AVENUE “Huntley Square Townhomes” - Public Hearing to consider: a Zoning Amendment to Modify the Zoning from Multifamily Residential (R7) to a Planned Community (PC), Conditional Use Permit to develop in a PC district, Tentative Map, and Initial Study/Mitigated Negative Declaration (Environmental Review pursuant to the California Environmental Quality Act /CEQA) for a 10-Unit Townhome Project known as “Huntley Square”
Planning None Item continued to the March 1, 2022 City Council Meeting. 2022-022 January 18, 2022 Discussion of Approval of City Sponsorship For Sebastopol Walks for Calendar Year 2022
Councilmember Gurney Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Continued City Sponsorship of the
Sebastopol Walks Program 2022, Assist with
Publicity for all 2022 events as requested, and
Commend Kathy Oetinger for her Contributions
to the Sebastopol Walks Program.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Item approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Absent: None
Abstain: None
2022-023 January 18, 2022 Discussion and Consideration of Recommendations from the Committee for Unhoused
Committee for the Unhoused None Item continued
2022-024 January 18, 2022 Consideration of Approval of Resolution Supporting Legislation Guaranteeing Healthcare to All
Councilmember Glass and
Councilmember Rich
None Item continued
2022-025 January 18, 2022 Discussion and Consideration of Appointment(s) Vacancies on the Public Arts Committee)
City Administration/Planning
Department
Councilmember Rich moved and Councilmember
Glass seconded the motion to approve
appointment of the following members to the
Public Arts Committee as follows: APPOINTEEERM ENDIND DATE CATEGORY Barbara Harris December 31, 2025 1
Jeffrey Stucker December 31, 2025 3
Robert Brent December 31, 2025 2
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Waiting for Oaths of Office from Planning Department
2022-026 January 18, 2022 City Manager-Attorney/City Clerk Reports:
o Report Out - City IT Security Protocols
o Report Out - Syserco Energy Conservation Measures
Project
City Administration None required. None Required. Report Out Only. 2022-027 January 19, 2022 Reconsideration - reconsider Item Number 9 Sebastopol Walks Sponsorship from the City Council Meeting of Jan 18, 2022.

Vice Mayor Hinton Vice Mayor Hinton moved and Councilmember Rich seconded the motion to reconsider Item
Number 9 from the City Council Meeting of Jan
18, 2022.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Reconsideration to be heard later in the agenda. 2022-028 January 19, 2022 Interviews for Relaunch Sebastopol. This item is to conduct interviews with proposals received for the Relaunch Sebastopol Contract
City Administration None Required. Conducted Interviews. None Required. Discussion of award of contract to be discussed later in agenda.
2022-029 January 19, 2022 Discussion and Consideration of Award of Contract for Relaunch Sebastopol.

City Administration Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Award of Contract for Relaunch
Sebastopol Contract with a not to exceed amount
of $86,000 to:

Townie Media
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Waiting on Insurance to execute contract.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 9 of 97 ends

Absent: None
Abstain: None
2022-030 January 19, 2022 Discussion of Approval of City Sponsorship For Sebastopol Walks for Calendar Year 2022
Vice Mayor Hinton Mayor Slayter moved and Councilmember Rich seconded the motion to Approve Continued City
Sponsorship of the Sebastopol Walks Program
2022, Assist with Publicity for all 2022 events as
requested, and Commend Kathy Oetinger for her
Contributions to the Sebastopol Walks Program.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Council to work with Sebastopol Walks.
2022-031 January 26, 2022 City Council Retreat City Administration None Required. Council consensus to conduct another retreat. 2022-032 February 1, 2022 Proclamation – Proclaiming the “Locals Who Make a Difference” Recognition Program Honoree
Committee/Public Works None Required. None Required. Proclamation Mailed. 2022-033 February 1, 2022 Approval of the January 18, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Councilmember Glass amended the motion and
Councilmember Gurney seconded the amended
motion to approve Consent Calendar Item(s)
Number(s) 1, 2, 3, 4, 5, 6, 7, 8 and 9 with review
of the January 18, 2022 City Council meeting
minutes for accuracy of comments by Mr. Falbo
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-034 February 1, 2022 Approval of the January 19, 2022 City Council Special Meeting Minutes
City Administration MOTION:

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-035
Resolution Number 6398-2022
February 1, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The City Council has reconsidered the circumstances of the COVID-19 state of emergency and that any of the following circumstances exist;
b. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City's subordinate bodies to meet safely in person; and/or
c. State or local officials continue to impose or
recommend measures to promote social distancing.

Resolution needs to be submitted to Council every 30 days.

City Administration MOTION:

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution Adopted and Filed.
2022-036 February 1, 2022 Approval of City Sponsorship for Friends of the Sebastopol Library Parking Lot Book Sale
Councilmember Gurney MOTION:

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None required. Insurance finalized 2-14-2022
2022-037
Resolution Number 6399-2022
February 1, 2022 Approval of Resolution Supporting Legislation Guaranteeing Healthcare to All (Requestor: Councilmembers Rich/Glass) – This item was continued from the January 18, 2022 City Council Meeting.

Councilmembers Glass and Rich MOTION:

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution Adopted and Filed
2022-038 February 1, 2022 Approval of Authorization to City Manager to Submit a City application for membership on the Continuum of Care (CoC), and authorization of a formal City Council letter inviting other West County entities to apply for membership
Councilmember Rich MOTION:

VOTE:

None Required. Application Submitted. The individual designated on the application for voting membership is the City Manager Larry McLaughlin. CoC Board elections on March 2nd to confirm approved voting rights.

Agenda Item Number: 4
Agenda Item Number: 4
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Absent: None
Abstain: None
2022-039
Resolution Number 6400-2022
February 1, 2022 Adoption of Resolution authorizing the closure of Main Street during the 2022 Apple Blossom, Saturday, April 23, 2022, the use of the South High Street parking lot for the Apple Blossom Festival and the suspension of street vendors/solicitation licensing Section 201 of Ordinance No. 696
Police MOTION:

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required.
2022-040 February 1, 2022 Approval of Receipt and Acceptance of the City’s Annual Audit for Year Ended June 30, 2021
Administrative Services MOTION:

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required
2022-041 February 1, 2022 Approval of Support for Earth Day Events in the City of Sebastopol Public Works/Climate Action Committee
MOTION:

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
Council was formally notified of a co-sponsored community compost event organized by the Climate Action Committee
2022-042 February 1, 2022 Ives Park Calder Creek Naturalization Project – Approval of Preferred Concept
Planning Council Consensus. Approved moving forward
with Plan B.

None required. Staff to work with consultant and Planning Commission on option development.
2022-043 February 1, 2022 Public Hearing:
a) Introduction, First Reading and consideration of Amendment to Ordinance –Planning Commission (Responsible Department:

Planning Department). This item was continued from the
Planning None. Item Continued Item to be rescheduled.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 12 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
December 21, 2021 and January 18, 2022 City Council Meetings.; and
b) Direction to Staff on Recruitment for Planning Commission (Planning)
i. Vacant seat of Luke Lindenbusch (Fill term to
December 31, 2023) Due to Resignation
ii. Vacant seat of Zac Douch (Fill term to December 31, 2022) Due to Resignation
No applications were received after recruitment and extension of recruitment.
2022-044
Resolution Number 6401-2022
February 1, 2022 Discussion and Consideration of Adoption of Resolution Approving the Mid-Year Budget adjustments to the City of Sebastopol Budget for 2021-2022 and Acceptance of Quarterly Financial Informational Report
Administrative Services Director MOTION:

Vice Mayor Hinton moved and Councilmember
Rich seconded the motion to approve Adoption
of Resolution Approving the Mid-Year Budget
adjustments to the City of Sebastopol Budget for
2021-2022 and Acceptance of Quarterly Financial
Informational Report.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required
2022-045 February 1, 2022 Discussion and Consideration of Recommendations from the Committee for Unhoused (Requestor: Council liaison) - This item was continued from the January 18, 2022 City Council Meeting.

Committee for the Unhoused The Council did not discuss the report but received the written report
None Required.
2022-046 February 1, 2022 14. Direction to Staff on Recruitments/lack of applications for Openings as follows:
a. Vacancies on the Design Review Board (Responsible
Department: Planning/Engineering/City Administration)
Term Ending Dates: December 31, 2021
Lars Langberg Category A
Christine Level Category C
Vacant (Formerly Ron Hari) Category C
Two applications received for three openings:

Christine Level – Category C
Lars Langberg – Category A
b. Openings for Recruitment on Zero Waste Committee
(Engineering)
Commercial Entity Representative
Citizen Representative
Youth Alternate
Two applications received for three openings (applications are for citizen representative seat only)
Deborah Klein – Citizen Rep
Christina Warren – Citizen Rep
c. Openings for Recruitment on Climate Action
Committee (Planning)
Youth Representative (ages 17-23) (One Position)
Environmental justice representative (One Position)
No applications received
City Administration
Engineering
Planning
This item was continued to a future City Council
meeting.

Follow up – February 15th Council Meeting
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 13 of 97 ends

1. Correction to Health Action Council Committee Liaison (Requestor: Councilmember Glass)

2. Creation of City Council Ad Hoc Committee for
Relaunch Sebastopol (Requestor: City Administration);
City Administration MOTION:

Councilmember Gurney moved and Vice Mayor
Hinton seconded the motion to approve the
following action:

1.Re-appoint Councilmember Glass to the Health
Action Council.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Mayor Slayter moved and Councilmember Glass
seconded the motion to approve the following:

2.Create an Ad Hoc Committee of Two
Councilmembers for Relaunch Sebastopol and
appointed Mayor Slayter and Councilmember
Gurney to the Ad Hoc Committee
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Committee Liaison Approved and Ad Hoc Committee Created for Relaunch
2022-048 February 1, 2022 Consideration and Direction to Mayor or his/her Designated Representative for Voting for Various Boards and Committee Vacancies at the February 10, 2022 City Selection Committee and Sonoma County Mayors and Councilmembers Association Meeting City Administration MOTION:

Mayor Slayter moved and Councilmember Glass
seconded the motion to approve Direction to the
Mayor or Voting Representative for Voting at the
City Selection Committee Meeting and the
Mayors and Councilmembers Board of Directors
Meeting of February 10, 2022 to support Ozzie
Jimenez.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Mayor to Vote at February 10th Meeting
2022-049 February 2, 2022 CLOSED SESSION:

Conference with Legal Counsel – Existing Litigation (§ 54956.9)(a) Name of case: Friends of Northwest Sebastopol vs City
One (1) Case
Conference with Legal Counsel – Anticipated Litigation
City Administration No Report Out None Required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 14 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (b) Two (2) Potential Cases
2022-050 February 2, 2022 CLOSED SESSION:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Manager
City Administration No Report Out None Required.
2022-051 February 15, 2022 Approval of the January 26th, 2022 Special City Council Meeting City Administration Councilmember Rich moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 6, 7, 8, and

9. Items 5 and 10 have been removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-052 February 15, 2022 Approval of the February 1st, 2022 City Council Meeting Minutes City Administration Councilmember Rich moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 6, 7, 8, and

9. Items 5 and 10 have been removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-053 February 15, 2022 Approval of the February 2nd, 2022 Special City Council Meeting Closed Session Minutes
City Administration Councilmember Rich moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 6, 7, 8, and

9. Items 5 and 10 have been removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-054 February 15, 2022 Approval of the February 2nd, 2022 Special City Council Meeting Closed Session Minutes
City Administration Councilmember Rich moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 6, 7, 8, and

9. Items 5 and 10 have been removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Minutes adopted, posted on line and filed with permanent records.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 15 of 97 ends

Absent: None
Abstain: None
2022-055 February 15, 2022 Approve the Purchase of a New Type 3 Wildland Fire Engine to Replace the Existing 1996 International Type 3 Wildland Fire Engine and Adopt Resolution Authorizing an Amendment to the Vehicle Replacement Reserve Fund
Fire MOTION:

Councilmember Rich moved and Councilmember
Gurney seconded the motion to continue
Consent Calendar Item(s) Number(s) 5 and
referred the item to the Fire Ad Hoc Committee.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich and Mayor Slayter
Noes: Vice Mayor Hinton

Absent: None
Abstain: None
Item continued for discussion with Fire Ad Hoc Committee and placement to the March 15, 2022 City Council Meeting.
2022-056 February 15, 2022 Receipt and Approval of 2022 Fireworks Show: Approval of Request from the Sebastopol Kiwanis Club to Conduct their Annual Fireworks Show on July 3, 2022, located on private property of the West Sonoma County Union High School District, Analy High School, 6950 Analy Avenue, Sebastopol
Fire Councilmember Rich moved and Councilmember
Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 6, 7, 8, and

9. Items 5 and 10 have been removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Item approved for Kiwanis Annual Fireworks Show on July 3, 2022.
2022-057 February 15, 2022 Approval of Notice of Completion for the Park Village Apartment Renovation Project
GHD/Engineering Councilmember Rich moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 6, 7, 8, and

9. Items 5 and 10 have been removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Notice of Completion was signed by the City Engineer and filed with the County Recorder’s office on 2/16/22.
2022-058
Resolution Number 6402-2022
February 15, 2022 Approval of Resolution of Opposition to Initiative 21-0042A1. “Taxpayer Protection and Government Accountability Act,” a ballot measure sponsored by the California Business Roundtable (CBRT).

Cal Cities, along with a broad coalition of local governments, labor and public safety leaders, infrastructure advocates, and businesses, strongly oppose this initiative.

Mayor Slayter Councilmember Rich moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 6, 7, 8, and

9. Items 5 and 10 have been removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Resolution approved, posted and sent to League of CA Cities
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 16 of 97 ends

Absent: None
Abstain: None
2022-059
Resolution Number 6403-2022
February 15, 2022 Resolution of a Public Statement on Racism and Social Equity Councilmember Gurney Councilmember Rich moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 6, 7, 8, and

9. Items 5 and 10 have been removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution Approved, posted and Distributed to Sonoma County and Sebastopol library.
2022-060 February 15, 2022 Approval of Second Reading and Adoption of Ordinance 1136, An Ordinance of the City of Sebastopol Adding Chapter 10.76 Recreational Vehicle Parking Ordinance and Amending Chapter

10.36 of the Sebastopol Municipal Code.

Police None. Item Continued to Special Meeting Special Meeting scheduled for February 23, 2022 2022-061 February 15, 2022 Informational Presentation- Grand Jury Presentation by Nancy Dougherty
Councilmember Glass None Required. Informational Only None Required. 2022-062 February 15, 2022 Direction to staff regarding Parklets on Caltrans right-of-way GHD/Engineering MOTION:

Vice Mayor Hinton moved and Councilmember
Gurney seconded the motion to approve the
following:

Approval of Continuation of Temporary Parklets
for Three Existing Parklets Upon Receipt of
Caltrans Extension
Proceed for One Permanent Parklet for South
Main Street Location Area of 130 South Main
Street
Refer Parklets to Planning Commission Review
and Return to City Council at a future meeting
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
As of 3/22/22 Engineering has not yet received Caltrans approval response to request for extending the permit, however, Engineering has been informed by Caltrans representative that the extension should be approved but due to workload, the formal extension may take more time than usual.

Staff is researching background information from nearby cities in preparation for parklet design concept plan for the planning commission’s input. This will serve in guiding the preparation of the application for encroachment permit from Caltrans for the permanent parklet installation. No date has yet been determined for presenting to PC.
2022-063
Resolution Number 6404-2022
February 15, 2022 Adoption of a Resolution establishing a private sewer lateral grant fund program and authorizing the City Manager to develop the details of the Program.

GHD/Engineering Slayter moved and Glass seconded the motion to approve Adoption of a Resolution establishing a
private sewer lateral grant fund program and
authorizing the City Manager to develop the
details of the Program with the following
recommendations:
$2500 Grant
$50,000 total funds
Engineering is working on developing the details and procedures for the Private Sewer Lateral Grant Fund Program with a maximum grant amount per property being $2500. The program details will be developed and implemented no later than June 12, 2022 in accordance with the River Watch settlement agreement. $50,000 for the program will be set aside in the Sewer Fund reserves/liability.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 17 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-064
Resolution Number 6405-2022
February 15, 2022 Discussion and Consideration of Personnel Staffing Actions for Police Department Staffing : Approve a Resolution to Authorizing the City Manager to Implement a Program Improvement for Police Records and Support Services Effecting Changes to the
Classification of Records/ Dispatch Supervisor; Increasing the Police Technician from .75 to 1.0 Full-Time Equivalent; and Authorize the City Manager to make non-substantive changes to classifications, effective March 15, 2022.

Police MOTION:

Councilmember Rich moved and Councilmember
Glass seconded the motion to approve Adoption
of a Resolution Authorizing the City Manager to
Implement a Program Improvement for Police
Records and Support Services Effecting Changes
to the Classification of Records/ Dispatch
Supervisor; Increasing the Police Technician from
.75 to 1.0 Full-Time Equivalent; and Authorize
the City Manager to make non-substantive
changes to classifications, effective March 15,
2022 with approval of Option Number 3:

Retitle and revise the classification of Records/
Dispatch Supervisor to Police Records and
Support Services Manager, approve and increase
allocation for the Police Technician position from

0.75 full-time equivalent (FTE) to 1.0 FTE with no
changes to title or specification and authorize out
of class pay for assignment of additional duties
related to the administration of property and
evidence and the public counter with a not to
extend past the date of June 30, 2022. Direct the
City Manager to await staffing study results to
effect further changes.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
This item will return for a second reading on February 23, 2022 (Special City Council Meeting)
2022-065 February 15, 2022 Discussion of Opt-Out Program for City Wide Water Meter Project Public Works MOTION:

Vice Mayor Hinton moved and Councilmember
Rich seconded the motion to direct staff tonight
to return for a final Opt-Out Program and Fee
Schedule for Council review and approval with
the following recommendations:

Three pings as proposed daily (Two at night - One
random)
Waive proposed $50 set up fee/No initial sign up
fee
Read manual meters every other month/6 times
a year/$18.75 every other month
Council unanimously voted to approve an Opt-Out Program with specific provisions and directed staff to return with a formal program for final approval.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 18 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-066 February 15, 2022 Direction to Staff on Recruitments/lack of applications for Openings as follows:
a. Vacancies on the Design Review Board (Responsible
Department: Planning/Engineering/City Administration)
Term Ending Dates: December 31, 2021
Lars Langberg Category A
Christine Level Category C
Vacant (Formerly Ron Hari) Category C
Two applications received for three openings:

Christine Level – Category C
Lars Langberg – Category A
b. Openings for Recruitment on Zero Waste Committee
(Engineering)
Commercial Entity Representative
Citizen Representative
Youth Alternate
Two applications received for three openings (applications are for citizen representative seat only)
Deborah Klein – Citizen Rep
Christina Warren – Citizen Rep
c. Openings for Recruitment on Climate Action
Committee (Planning)
Youth Representative (ages 17-23) (One Position)
Environmental justice representative (One Position)
No applications received
d. City of Sebastopol Citizen Liaison to the SCTA/RCPA
Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives.

Despite noticing the opening, no one has expressed interest e. Openings for City Planning Commission (Planning)
Two vacancies
Vacant seat of Luke Lindenbusch (Fill term to December 31, 2023) Due to Resignation
Vacant seat of Zac Douch (Fill term to December 31, 2022) Due to Resignation
No applications received
Receipt of the following positions for recruitment:
f. Sonoma County Library Commission City
Representative, Appointed Fred Engbarth as the City
Representative on the Sonoma County Library Commission to Fill Vacancy of Remaining Term (Term Ends July 31, 2022).
g. City of Sebastopol Citizen Liaison to the SCTA/RCPA
Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives – Zeno Swijtink – Term Expires: June 30, 2022
City Administration None Taken. Item Continued Item Continued to Special City Council Meeting of February 23, 2022 Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 19 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
h. Public Arts Committee: Marghe Mills-Thysen,
Category 2, June 30, 2022
2022-067 February 23, 2022 Approval of Second Reading and Adoption of Ordinance 1136, An Ordinance of the City of Sebastopol Adding Chapter 10.76 Recreational Vehicle Parking Ordinance and Amending Chapter

10.36 of the Sebastopol Municipal Code
Police Chief MOTION:

Councilmember Rich moved and Councilmember
Gurney seconded the motion to approve Second
Reading and Adoption of Ordinance 1136, An
Ordinance of the City of Sebastopol Adding
Chapter 10.76 Recreational Vehicle Parking
Ordinance and Amending Chapter 10.36 of the
Sebastopol Municipal Code.

Return to City Council with an agenda item to
discuss:
• Greater definition of 72 Hour rule
• Paragraph B
• Permit System
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: Councilmember Glass
Return to Council with Permit RV Parking Ordinance, Amendment to

10.76.040 D, Amendment to 10.76.050 B, Amendment 10 10.36.050.

Scheduled for the April 19, 2022 City Council Meeting.
2022-068 February 23, 2022 Direction to Staff on Recruitments/lack of applications for Openings as follows:
a. Vacancies on the Design Review Board (Responsible
Department: Planning/Engineering/City Administration)
Term Ending Dates: December 31, 2021
Lars Langberg Category A
Christine Level Category C
Vacant (Formerly Ron Hari) Category C
Two applications received for three openings:

Christine Level – Category C
Lars Langberg – Category A
b. Openings for Recruitment on Zero Waste Committee
(Engineering)
Commercial Entity Representative
Citizen Representative
Youth Alternate
Two applications received for three openings (applications are for citizen representative seat only)
Deborah Klein – Citizen Rep
Christina Warren – Citizen Rep
c. Openings for Recruitment on Climate Action
Committee (Planning)
Youth Representative (ages 17-23) (One Position)
Environmental justice representative (One Position)
No applications received
d. City of Sebastopol Citizen Liaison to the SCTA/RCPA
Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives.

Despite noticing the opening, no one has expressed interest e. Openings for City Planning Commission (Planning)
City Administration Mayor Slayter moved and Councilmember Gurney seconded the motion to approve
reappointment of each of the current members
who have reapplied for a new term and not go
through the interview process with those two
since we have interviewed them many times in
the past and to go out for reopening to try to get
that category C which it would be the one
remaining seat that is open.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None

2. Zero Waste and Climate Action Committees.

Postpone this item until such time that the Staff
and
Committees can discuss the potential future
composition or merging of these committees
Council was in consensus to postpone this item
until such time that the Staff and Committees can
discuss the potential future composition or
merging of these committees.

City to begin recruitment for openings as discussed and re-appointed Design Review Board members.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 20 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Two vacancies
Vacant seat of Luke Lindenbusch (Fill term to December 31, 2023) Due to Resignation
Vacant seat of Zac Douch (Fill term to December 31, 2022) Due to Resignation
No applications received
Receipt of the following positions for recruitment:
f. Sonoma County Library Commission City
Representative, Appointed Fred Engbarth as the City
Representative on the Sonoma County Library Commission to Fill Vacancy of Remaining Term (Term Ends July 31, 2022).
g. City of Sebastopol Citizen Liaison to the SCTA/RCPA
Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives – Zeno Swijtink – Term Expires: June 30, 2022
h. Public Arts Committee: Marghe Mills-Thysen,
Category 2, June 30, 2022

3. Citizen Liaison to the SCTA/RCPA Climate
Action Advisory Committee.

Council was in consensus to have the SCTA/RCPA
Council Liaison appoint Josho Somine as the
Citizen Liaison to the SCTA/RCPA Climate Action
Advisory Committee.

Council is postponing recruitment for the
planning commission appointment(s) at this time
until such time that the city council discusses the
formation of the commission when it comes back
with the ordinance.

A. Sonoma County Library Commission City
Representative, To fill term ending appointment
currently
filled by Fred Engbarth (Term Ending Date: July
31, 2022).

B. City of Sebastopol Citizen Liaison to the
SCTA/RCPA Climate Action Advisory Committee
to Provide
Expert Citizen Input on Implementation of the
Climate Action Initiatives – Zeno Swijtink – Term
Ending Date: June 30, 2022
C. Public Arts Committee: Marghe Mills-Thysen,
Category 2, Term Ending Date: June 30, 2022
 City Council was in consensus to
recruit for the positions in item A and C above.
 City Council was in consensus to
have the SCTA/RCPA Council Liaison appoint per
the Charter (following the same process as for
the earlier agenda item for a similar
appointment) with the Council liaison to provide
a consent calendar item with the
recommendation for appointment at a Council
meeting prior to the appointment. This term
would be for a term ending date of June 30,
2024.
2022-069 March 1, 2022 Proclamation Proclaiming March 2022 as AMERICAN RED CROSS MONTH
City Administration None Required. None Required.
2022-070
Resolution Number 6406-2022
March 1, 2022 Resolution of Support for our Sister City Ukraine and the Whole of Ukraine
Mayor Slayter Mayor Slayter moved and Councilmember
Gurney seconded the motion to approve
Resolution of Support for our Sister City Ukraine
and the Whole of Ukraine.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Approved Resolution. Sent Copy to Sister City and Mayors and Councilmembers Association
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 21 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-071
Resolution Number 6407-2022
March 1, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the
COVID-19 state of emergency and that the following
circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.
(Responsible Department: City Administration)
Resolution needs to be submitted to Council every 30 days.

Continuation of Virtual Meetings: First Approved:

September 21, 2021
Resolutions Approved Every 30 Days: a. October 19,
2021
b. November 16, 2021
c. December 7, 2021
d. January 4, 2022
e. February 1, 2022
f. March 1, 2022
City Administration MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar Item(s
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None required. Resolution Approved, Posted and Filed.
2022-072 March 1, 2022 Approval of Waiver of Building Permit and Encroachment Permit Fees for Sebastopol Area Senior Center for Kitchen Remodel City Administration MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar Item(s
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Notified Responsible Departments of Waiver of Fees 2022-073
Resolution Number 6408-2022
March 1, 2022 Approval Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of
Emergency Services (Fire Chief)
Resolution Needs to be Submitted to Council Every 60 Days a. First Proclaimed: March 17, 2020
b. First Extension May 5, 2020
c. Second Extension July 7, 2020
d. Third Extension September 1,
2020
e. Fourth Extension October 20,
2020
f. Fifth Extension December 15,
2020
g. Sixth Extension February 2,
2021
h. Seventh Extension March 16, 2021
i. Eighth Extension May 4, 2021
j. Ninth Extension June 15, 2021
k. Tenth Extension August 3, 2021
l. Eleventh Extension September 21, 2021
Fire Chief MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar Item(s
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 22 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
m. Twelfth Extension November 16,
2021
n. Thirteenth Extension January 4, 2022
2022-074 March 1, 2022 Approval of Plans and Specifications and Authorization to Bid the First Street Water Main Replacement Project No. 0818-20.09 GHD/Public Works MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar Item(s
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
The project is out to bid with bid opening currently scheduled for March 30, 2022.
2022-075
Resolution Number 6409-2022
March 1, 2022 Approval of Resolution of the City Council of the City of Sebastopol Authorizing Emergency Repair For Ives Pool Heater Repair Public Works MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar Item(s
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Ives Pool heater repair funding was approved and repairs were completed on March 18, 2022
2022-076 March 1, 2022 Informational Item – Presentation by Zero Waste Committee on Environmentally Preferred Purchasing Policy
GHD/Administrative Services None Required. Informational Only. To be incorporated into the citywide purchasing policy revision 2022-077
Proposed Ordinance 1137
March 1, 2022 Public Hearing - Introduction, first reading and consideration of an Ordinance for Mandatory Organic Waste Disposal Reduction GHD/City Administration Councilmember Rich moved and Councilmember Glass seconded the motion to approve for first
reading and introduction of Ordinance for
Mandatory Organic Waste Disposal Reduction (SB
1383) regulations.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
First reading and public hearing conducted and approved for second reading.
2022-078
Proposed Ordinance 1138
Resolution Number(s): 6410-2022
and 6411-2022
March 1, 2022 Public Hearing - 7950 BODEGA AVENUE “Huntley Square Townhomes” - Public Hearing to consider: a Zoning
Amendment to Modify the Zoning from Multifamily Residential (R7) to a Planned Community (PC), Conditional
Use Permit to develop in a PC district, Tentative Map, and Initial Study/Mitigated Negative Declaration
(Environmental Review pursuant to the California Environmental Quality Act /CEQA) for a 10-Unit Townhome
Project known as “Huntley Square” (Responsible Department:

Planning) (this item was continued from the City
Planning MOTION:

Councilmember Rich moved and Councilmember
Glass seconded the motion to:
1) Adopt the Resolution approving the IS/MND,
subject to the Findings and Mitigations included
therein, as well as the Mitigation Monitoring
Reporting Program; and
Second Reading scheduled for March 15, 2021.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 23 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Motion passes unanimously.

Councilmember Rich moved and Vice Mayor
Hinton seconded the motion to Adopt the
Resolution approving the Conditional Use Permit
and the Tentative Map, subject to the Findings
and Conditions included in Exhibit A:

Recommended Findings for Approval, and the
Conditions of Approval included in Exhibit B:

Recommended Conditions of Approval
VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Motion passes unanimously.

Mayor Slayter moved and Councilmember Glass
seconded the motion to
3) Introduce and waive the first reading of an
Ordinance rezoning the parcel from R7 to PC
zoning, subject to the findings and Conditions
included in Exhibit A: Recommended Findings for
Approval, and the Conditions of Approval
included in Exhibit B: Recommended Conditions
of Approval.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Motion passes unanimously.

Financial Assistance Request:

Mayor Slayter moved and Councilmember Glass
seconded the motion to approve financial
assistance request as follows:

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 24 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
• Financial assistance in the amount of
$69,550 of $160,000 of the improvements (43%
of the total
• cost)
• Funded through waiver of the Traffic
lmpact fee of $23,140 and reduction of the
Underground Utility Fee of $92,500 to half, or
$46,250
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
City Council Action: Approved the motion to:
1) Adopt the Resolution approving the IS/MND,
subject to the Findings and Mitigations included
therein, as well as the Mitigation Monitoring
Reporting Program; and
2) Adopt the Resolution approving the
Conditional Use Permit and the Tentative Map,
subject to the Findings and Conditions included
in Exhibit A: Recommended Findings for
Approval, and the Conditions of Approval
included in Exhibit B: Recommended Conditions
of Approval; and
3) Introduce and waive the first reading of an
Ordinance rezoning the parcel from R7 to PC
zoning, subject to the findings and Conditions
included in Exhibit A: Recommended Findings for
Approval, and the Conditions of Approval
included in Exhibit B: Recommended Conditions
of Approval.

Minute Order Number: 2022-078
Proposed Ordinance Number: 1138
Resolution Number(s): 6410-2022
and 6411-2022
4). Approved financial assistance
request as follows:
• Financial assistance in the amount of
$69,550 of $160,000 of the improvements (43%
of the total
cost)
• Funded through waiver of the Traffic
lmpact fee of $23,140 and reduction of the
Underground Utility Fee of $92,500 to half, or
$46,250
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 25 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-079 March 1, 2022 Workshop on Draft Housing Strategy Planning 2022-080 March 1, 2022 Create a City Wide Staffing Assessment City Council Ad Hoc Committee
City Administration Mayor Slayter moved and Councilmember Glass seconded the motion to Create a City Wide
Staffing Assessment City Council Ad Hoc
Committee and appointed Vice Mayor Hinton to
the Committee and asked that the item be
returned to the Council once the Staffing
Assessment Study has been received.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Committee Created. Meetings to be conducted once the City wide Assessment Study is completed.
2022-081 March 1, 2022 Appoint City Councilmembers to the City Wide Staffing Assessment City Council Ad Hoc Committee:

City Administration Mayor Slayter moved and Councilmember Glass seconded the motion to Create a City Wide
Staffing Assessment City Council Ad Hoc
Committee and appointed Vice Mayor Hinton to
the Committee and asked that the item be
returned to the Council once the Staffing
Assessment Study has been received.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Appointed Councilmembers to Ad Hoc Committee 2022-082
Resolution Number 6412-2022
March 1, 2022 Approve Resolution for Budget Amendment for a Not to Exceed Amount of $10,000 for the Relaunch Sebastopol Contract, City Administration Councilmember Rich moved and Councilmember Gurney seconded the motion to Approve
Resolution for Budget Amendment for a Not to
Exceed Amount of $10,000 for the Relaunch
Sebastopol Contract,
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution Approved, Posted and Filed.
2022-083 March 7, 2022 Housing Element Update/Presentation Planning None. Informational Only. Staff will work with the Consultant to integrate Council feedback into the Draft Housing Element.
2022-084 March 15, 2022 PROCLAMATIONS/PRESENTATIONS:
• Proclamation - Proclaiming March 20-26th 2022 as
National Surveyor Week
City Administration None Required. Original Proclamation Mailed. No further action required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 26 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
• Proclamation - Proclaiming Saturday, March 26, 2022
from 8:30 pm – 9:30 pm as Earth Hour in the City of Sebastopol 2022-085 March 15, 2022 Approval of the February 15, 2022 City Council Regular Meeting Minutes
City Administration Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-086 March 15, 2022 Approval of the February 23, 2022 City Council Special Meeting Minutes
City Administration Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-087 March 15, 2022 Approval of the March 1, 2022 City Council Regular Meeting Minutes
City Administration Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-088
Resolution Number 6413-2022
March 15, 2022 Approval of Resolution Extending the City of Sebastopol City Council Proclamation of Existence of a Local Homeless Emergency (Responsible Department: City Administration)(Needs to be Extended Every 60 days).
a. First Proclaimed: November 30, 2021
b. First Extension January 18, 2022
c. Second Extension Needed: March 15, 2022
City Administration Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution Approved, Posted and Filed.
2022-089 March 15, 2022 Approval of Award of Contract for City Web Site Redesign with a Not To Exceed Amount of $35,000 (Approved in Budget for FY 21- 22) Awardee: Planeteria
City Administration Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Contract sent to Planeteria for signature/insurance.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 27 of 97 ends

Absent: None
Abstain: None
2022-090 March 15, 2022 Approval of Second reading and adoption of an Ordinance 1137 for Mandatory Organic Waste Disposal Reduction (SB 1383 regulations GHD Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Second reading and adoption of ordinance was approved.
2022-091 March 15, 2022 Approval of Second Reading and Adoption of Ordinance 1138, An Ordinance of the City of Sebastopol Rezoning 7950 Bodega Avenue from R7 Multifamily to PC Planned Community
Planning Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None required. Ordinance and rezoning adopted.
2022-092 March 15, 2022 Approval of Omnibus Amendment to Waste Delivery Agreement and Franchised Hauler Agreement (this “Amendment”) is entered into as of January 1, 2022, by and among the City of Sebastopol (“City”), Republic Services of Sonoma County, Inc. (“Republic”), and Recology Sonoma Marin (“Recology”).

GHD Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Omnibus amendment approved and GHD working with Recology to finalize amendment for City Manager signature by April 1, 2022. 2022-093 March 15, 2022 Approval to pursue Active Transportation Program (ATP) grant, cycle 6 for the Joint City/County Ragle Road West Side Bicycles and Pedestrian Access Project
GHD Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
With Council’s approval, W Trans has commenced with the ATP 6 grant application (Call for Projects released March 16, 2022).

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 28 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-094
Resolution Number 6414-2022
March 15, 2022 Approval of Purchase of Fire Truck: Approve the Purchase of a New Type 3 Wildland Fire Engine to Replace the Existing 1996 International Type 3 Wildland Fire Engine and Adopt Resolution Authorizing an Amendment to the Vehicle Replacement Reserve Fund
Fire Department Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Consent Calendar Item Approved to Purchase Type 3 Wildland Fire Engine.
2022-095 March 15, 2022 Informational Presentation – Cynthia Stefenoni Sebastopol Center for the Arts SEBASTOPOL DOCUMENTARY FILM FESTIVAL, March 24-27, 2022
Agenda Review Committee None Required. Informational Only. None Required. 2022-096 March 15, 2022 Informational Update - Climate Action Committee Planning None Required. Informational Only. None Required. 2022-097 March 15, 2022 Informational Item – Information/Process of Expansion of Business Improvement District (BID)
Councilmember Gurney None Required. Informational Only. None Required. 2022-098 March 15, 2022 Public Hearing - Introduction, first reading and consideration of Amendment to Ordinance XXXX: (Responsible Department: Fire) a. Proposed budget for modifications to the Emergency
Operations Center located at the Sebastopol Police Department as well as proposed budget for modifications to the backup Emergency Operations Center located at the Sebastopol Fire Department;
b. Amendments to the Emergency Management
Ordinance to be consistent with Emergency Operations Plan; (This will need to be a public hearing)
c. Update on conducting of annual mock training
drills/exercises to ensure staff is prepared for emergency situations and maintain certificates of training; and
d. Proposed Appendixes to Approved Plan to include but
not limited to:
i. Location of Cooling Center(s)
ii. Location of Buildings with City Generators
iii. Location of Evacuation Center
iv. Procedures for opening said buildings (Cooling
Centers, Evacuation Center, etc.)
v. Location of Ham Operators
Fire Department The Council was in consensus to have this item returned for clarification at a future City Council
Meeting.

Item to be returned to the June 7th City Council Meeting. 2022-099 March 15, 2022 Public Hearing – Introduction, First reading and Consideration of Ordinance XXXX Adding a New Chapter 8.70 to the City of Sebastopol Municipal Code Regarding Police Acquisition and Use of Government Body Specific Equipment
Police Mayor Slayter moved and Vice Mayor Hinton
seconded the motion to approve waiver of
further reading and introduction of Ordinance
Adding a New Chapter 8.70 to the City of
Sebastopol Municipal Code Regarding Police
Acquisition and Use of Government Body Specific
Equipment.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: Councilmember Glass

Absent: None
Abstain: None
None Required. Scheduled for second reading on April 5, 2022 Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 29 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-100 March 15, 2022 Discussion of Bike Lane Modifications to Morris Street as Discussed at the October 5, 2021 City Council Meeting
GHD The majority of the Council was in support to
provide direction to staff at this point to wait and
see, monitor it, understand that the council has
significant interest in this item and we trust that
the chief and engineering and consultants will
come back to us when, not if, we decide to get
serious about making that roadway truly safe for
cyclists and motorists, and also pedestrians.

Public Works has ordered the time limit/RV parking signs and will be installed. With Council’s direction to keep the current bike lane and parking lane configuration as-is, staff will monitor if there is need to do something more.
2022-101 March 15, 2022 Discussion and Consideration of Recommendations from the Committee for Unhoused / Approval of Reallocation of Funds/SAVS Pilot Program
Committee for the Unhoused Mayor Slayter moved and Councilmember Gurney seconded the motion to approve
reallocation of funds for a loan to SAVS and
addendum of contract and extension of Ad Hoc
Committee for the Unhoused to April 19 2022
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Loan Paperwork completed and check issued to SAVS.
2022-102 March 15, 2022 Approval of Amended City Purchasing Policy and Approval of Amendments to Environmentally Preferable Purchasing Policy GHD/Administrative Services None. Item Continued Item to be returned to the April 5th City Council Meeting 2022-103
Resolution Number 6415-2022
March 15, 2022 Discussion of In Person/Hybrid Meetings; Protocols; And:

Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.

Resolution needs to be submitted to Council every 30 days. (Due to the 30 day requirement, the April 5th meeting would be too late) (Responsible Department: City Administration/Administrative Services)
Continuation of Virtual Meetings: First Approved:

September 21, 2021
Resolutions Approved Every 30 Days: a. October 19,
2021
b. November 16, 2021
c. December 7, 2021
d. January 4, 2022
e. February 1, 2022
f. March 1, 2022
g. March 15th 2022 (due to reporting requirements, April 5th Meeting would be too late
City Administration Councilmember Glass moved and
Councilmember Rich seconded the motion to
approve Resolution Authorizing Continued Use of
Teleconference Meetings Based on
Circumstances of the COVID-19 state of
emergency and that the following circumstances
exist:
a. The state of emergency as a result of
COVID-19 continues to directly impact the ability
of the members of City Council and the members
of the City’s subordinate Committee’s,
Commission’s, and Boards to meet safely in
person; and
b. The State of California and the City
of Sebastopol continue to impose or recommend
measures to promote social distancing.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution Approved, Posted and Filed.
2022-104 March 15, 2022 Consideration of Amendment to City Council / City Staff Committee Assignments: Request for Second City
Council Appointee to the City Wide Staffing Assessment Study Ad Hoc Committee
City Administration None. Item Continued Item to be returned to the April 5th City Council Meeting 2022-105 March 22, 2022 City Council Closed Session City Attorney No Report Out No Report Out Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 30 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-106 April 5, 2022 PROCLAMATIONS/PRESENTATIONS:
• Proclamation – National Public Safety
Telecommunicators Week April 10-16, 2022
• Proclamation of the City of Sebastopol, State of
California, Recognizing April 22, 2022 as Earth Day
• Proclamation of the City of Sebastopol, State of
California, Recognizing April 2022 as Sexual Assault Awareness Month
• Proclamation - Proclaiming the Fourth Friday in April as Children's Memorial Flag Day throughout Sonoma County in memory of children who have died by violence.

City Administration None Required. Original Proclamation Mailed. No further action required. 2022-107 April 5, 2022 Approval of March 7, 2022 City Council Special Meeting Minutes City Administration MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-108 April 5, 2022 Approval of the March 15, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-109 April 5, 2022 Approval of March 22, 2022 City Council Special Meeting Minutes City Administration MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-110
Resolution Number 6416-2022
April 5, 2022 Approval of Resolution of the City Council of the City of Sebastopol Approving the Request To Reallocate Funds and Make The
Necessary Changes To The Contractual Agreement Between SAVS and the City As Approved at the City Council Meeting of March 15, 2022
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

Approved. Amended contract executed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 31 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
2022-111
Resolution Number 6417-2022
April 5, 2022 Approval of Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.
c. Resolution needs to be submitted to Council every 30 days. (Due to the 30 day requirement, the April 5th meeting would be too late) (Responsible Department: City
Administration/Administrative Services)
Continuation of Virtual Meetings: First Approved:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Resolution approved, posted and filed.
2022-112 April 5, 2022 Approval of Contract with agreement between the Sonoma County Community Development Commission (CDC) and the City of
Sebastopol (City) for the administration of the Mobilehome Rent Stabilization Ordinance
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Agreement approved and Sent to County
2022-113
Resolution Number 6418-2022
April 5, 2022 Approval of Resolution Appointing the Engineer of Work and Directing the Preparation and Filing of the Engineer’s Report and Describing Potential Changes to the City of Sebastopol’s Lighting Special Assessment District for FY 2022-2023
Administrative Services MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Next step to be returened to the City Council on 6/7/22 for the Intent to Levy
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Noes: None

Absent: Councilmember Glass
Abstain: None
2022-114 April 5, 2022 Approval of Amendment No. 31 of Master Agreement 2010-01-36 with GHD Inc. for the Parquet Street Water, Sewer and Street Improvements
City Administration/GHD MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Agreement approved and Executed.
2022-115
Resolution Number 6419-2022
April 5, 2022 Adoption of Resolution for the Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2022- 27 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding
GHD MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Resolution requesting TDA Article 3 allocation was adopted. 2022-116 April 5, 2022 Approval of Amended City Purchasing Policy and Approval of Amendments to Environmentally Preferable Purchasing Policy Administrative Services/GHD MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required
2022-117 April 5, 2022 Approval of City Sponsorships (Responsible Department:

Administrative Services):
a. Sebastopol Library for Sponsorship of Project for
October 2022 (Waiving of Permit fees for Use of Parking Spaces) (Permit Fees Estimated at $245.00)
b. Sebastopol Service and Action Coalition June Summit - The Coalition requests the City provide $1000 in monetary support for the project as well as additional non monetary requests. c. Sebastopol Kiwanis Club (Fee Waiver of $400.00 for
Use of Ives Park for Easter Egg Hunt)
Administrative Services MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-118 April 5, 2022 Approval of Second Reading, Waiving of Further Reading and Adoption of Ordinance 1139 Adding a New Chapter to the City of Sebastopol Municipal Code Section 8.70, of the Sebastopol Municipal Code to enact and comply with the provisions required with the passage of AB 481 and also adopts the newly created “Governing Body Specific Equipment Approval” policy of the Sebastopol Police Department.

Police MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Approved. Adds a new chapter to the City of Sebastopol Municipal Code Section 8.70. An annual Report is required and will be authored and presented to council annually by the police department. 2022-119 April 5, 2022 Informational Item – Learn to Swim Program to be Held at Ives Pool (Greg Jacobs)
City Administration None Required. Informational Only. None Required. 2022-120 April 5, 2022 Informational Presentation – Russian River Watershed Association GHD/Vice Mayor Hinton None Required. Informational Only. None Required. 2022-121 April 5, 2022 Quarterly update on Police Department Audit Recommendations Police Chief None Required. Informational Only. None Required. 2022-122 April 5, 2022 Consideration of Amendment to City Council / City Staff Committee Assignments:
a. Request for Second City Council Appointee to the City Wide Staffing Assessment Study Ad Hoc Committee (Requestor:

City Administration)
b. Disbanding Locals Who Make a Difference Committee
(Requestor: Committee Members/Responsible Department: Public Works)
c. New Liaison Roles: Map Your Neighborhood and
Sebastopol Neighborhood Communications Unit (Requestor:

Councilmember Rich/Fire)
o Item to include presentation by MYN/Skip Jirrels, a
presentation by SNCU (Stan Green)
City Administration/Public
Works/Fire
MOTION:

Councilmember Gurney moved and Vice Mayor
Hinton seconded the motion to approve Mayor
Slayter to the City Wide Staffing Assessment
Study Ad Hoc Committee.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
MOTION:

Mayor Slayter moved and Vie Mayor Hinton
seconded the motion to approve disbanding the
Locals Who Make a Difference Committee.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
MOTION:

Councilmember Gurney moved and Mayor
Slayter seconded the motion to appoint
Councilmember Rich as Council liaison to the
Map your Neighborhood and Sebastopol
Neighborhood Communications Unit.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

None Required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
2022-123 April 5, 2022 Public hearing – First Reading and Introduction of Ordinance to revise the Zoning Ordinance to prohibit new Gas Stations in Sebastopol
Planning MOTION:

Councilmember Rich moved and Mayor Slayter
seconded the motion to approve First Reading
and Introduction of Ordinance to revise the
Zoning Ordinance to prohibit new Gas Stations in
Sebastopol.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Second reading scheduled for April 19, 2022
2022-124 April 5, 2022 Public Hearing: Introduction, First Reading and consideration of Amendment to Ordinance –Planning Commission
Planning MOTION:

Councilmember Rich moved and Vice Mayor
Gurney seconded the motion to approve for First
Reading and Introduction of Amendment to
Ordinance –Planning Commission as follows:
• Business Owner reside within the
school district boundary
• B. The members of the Commission
shall be from among residents of the City of
Sebastopol or shall be the owner of a business
within the City of Sebastopol and a resident of
one of the following school districts: Twin Hills,
Sebastopol Union, and Gravenstein Union,…
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
MOTION:

Vice Mayor Hinton Moved and Councilmember
Rich seconded the motion to direct staff to reintroduce the ordinance at the next meeting to reduce the members of the Planning Commission
from seven to five.

Second reading scheduled for April 19, 2022
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 35 of 97 ends

VOTE:

Ayes: Councilmembers Rich,
Vice Mayor Hinton and Mayor Slayter
Noes: Councilmember Gurney

Absent: Councilmember Glass
Abstain: None
City Council Action:

Minute Order Number: 2022-124
• Elimination of alternate position
• The members of the Commission
shall be from among residents of the City of
Sebastopol or shall be the owner of a business
within the City of Sebastopol and a resident of
one of the following school districts: Twin Hills,
Sebastopol Union, and Gravenstein Union,
• One business owner outside but
within three school districts
• reduce the members of the Planning
Commission from seven to five.
2022-125 April 5, 2022 Consideration of Standard Conditions of Approval for Development Projects
Planning Item was continued to a future City Council
Meeting.

None required, item continued.
2022-126 April 5, 2022 Consideration and Direction to Mayor or his/her Designated Representative for Voting for Various Boards and Committee Vacancies at the April 14, 2022 City Selection Committee and Sonoma County Mayors and Councilmembers Board of Directors Association Meetings (City Administration)
City Selection Committee
• Airport Land Use Commission, one position, to fill
vacated seat (Tibbetts/Santa Rosa), 4 year term.
• Local Agency Formation Commission, one position, to
fill expiring term of Councilmember Pam Stafford (Rohnert Park), 4 year term.

One letter received – Pam Stafford, Rohnert Park
• Remote Access Network (RAN), one position, must be
filled by a Mayor.
*Note: The RAN appointment has been vacant for two years. Their next meeting is on April 14th. The board has been advised that this position remains vacant. Meetings are as needed and listed as annual but it is anticipated RAN may have several meetings this year.

City Administration MOTION:

Councilmember Rich moved and Mayor Slayter
seconded the motion to approve direction to the
Mayor for Voting for Various Boards and
Committee Vacancies at the April 14, 2022 City
Selection Committee and Sonoma County
Mayors and Councilmembers Board of Directors
Association Meetings (City Administration)
City Selection Committee
• Airport Land Use Commission, one
position, to fill vacated seat (Tibbetts/Santa
Rosa), 4 year term.
• Local Agency Formation
Commission, one position, to fill expiring term of
Councilmember Pam Stafford (Rohnert Park), 4
year term.

The board has been advised that this position
remains vacant. Meetings are as needed and
listed as annual but it is anticipated RAN may
have several meetings this year.

And provided authorization to the Mayor to vote
if any nominations were received at the meeting.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
None Required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 36 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Noes: None

Absent: Councilmember Glass
Abstain: None
2022-127 April 5, 2022 Emergency Item Added – SAVS – Support of ARPA Funding City Administration Councilmember Rich moved and Councilmember Gurney seconded the motion to add the urgency
item to the Council agenda (Letter of Support for
SAVS for ARPA Funding).

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Item added to agenda.
2022-128 April 5, 2022 SAVS – Letter of Support – ARPA Funding City Administration MOTION:

Councilmember Gurney moved and Vice Mayor
Hinton seconded the motion to approve
authorizing the Mayor to sign a letter of support
for SAVS for ARPA Funding.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required Letter sent to SAVS
2022-129 April 19, 2022 Approval of the April 5, 2022 City Council Meeting Minutes City Administration MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-130 April 19, 2022 Approval of the April 6, 2022 City Council Meeting Minutes – Special Meeting – Closed Session
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 37 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-131 April 19, 2022 Extension of Emergency Proclamation of Local Emergency (COVID19) issued by the Director of Emergency ServicesFire MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.
2022-132 April 19, 2022 Approval of Second Reading, Waiving of Further Reading and Adoption of Ordinance – Revisions to the Zoning Ordinance to prohibit new Gas Stations in Sebastopol
Planning MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None required, item continued.
2022-133 April 19, 2022 Accept bids and award construction contract for the First Street Water Main Replacement Project and adoption of Resolution for CIP budget amendment
GHD/Engineering MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
Bids accepted and construction contract awarded to Piazza Construction and Council authorized the City Manager to approved changed orders up to 10% of bid amount. Resolution for CIP budget amendment was adopted.
2022-134 April 19, 2022 Approval of Funding Agreement for FY 2020-21 CDBG funds for the Youth Annex ADA Upgrades
GHD/Engineering MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
Funding Agreement was approved and signed by the City Manager. 2022-135 April 19, 2022 Approval of Master Consultant Agreement for 4Leaf Planning MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None required. Staff to execute contract.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 38 of 97 ends

Absent: None
Abstain: None
2022-136 April 19, 2022 A Resolution of the City Council of the City of Sebastopol Rescinding Resolution No. 6393-2021 which Authorized the Issuance of One or More Series of Pension Obligation Bonds to Refinance Outstanding Obligations of the City to the California Public Employees’ Retirement System, and Related Matters
Administrative Services MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required
2022-137 April 19, 2022 Informational Presentation: Ives Pool (Ricardo Freitas/Virginia Anderegg)
City Administration None Required. Informational Only. None Required. 2022-138 April 19, 2022 Presentation from Relaunch Sebastopol Consultant and Consideration of Proposals for Branding – (Relaunch Sebastopol Consultant - Townie Media/Ad Hoc Committee/City Administration) City Administration None Required. Informational Only. None Required. 2022-139 April 19, 2022 Report from Committee for the Unhoused Committee for the Unhoused/City Administration
Councilmember Gurney amended the motion
and Councilmember Glass seconded the
amended motion to approve the
recommendations 1-7 as set forth in the staff
report and send the financial items to the budget
committee for a recommendation to the Council
with the amending of the extension of the
committee through June 30th and not May 17th
as noted in the report.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
City Council Action: Approved the following
actions:

1. Grant Writer
b. Recommend City staff work with the
Budget Committee to consider allocation of
funding for a grant writer to seek out and obtain
funding for City needs related to the unhoused.

This item will be reviewed during the Budget
Committee meetings with the final decision to be
made at the City Council Budget Hearing
scheduled for June 2022.

2. Warming/Cooling Center
a. Direct the Director of Emergency
Services to incorporate a plan for
warming/cooling centers into the Emergency
Committee continued to June 30 2022
Committee to provide a final report out at a future city council meeting.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 39 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Operation Plan and recommend the Fire
Department include funding in the Fire
Department Budget for Budget Committee
review and final decision by the City Council.
b. Direct that the Director of
Emergency Services consider having WCCS
oversee the warming/cooling centers, and that
this addition to WCCS’s services be incorporated
into the existing WCCS contract (see item 4 in
this “Key Questions” section), subject to input
and direction by City administration.

3. WCCS Contract for Services to the
Unhoused
a. Recommend City staff work with
WCCS to provide a recommendation to the
Budget Committee for funding allocation for this
contract. A final contract and funding will be
provided to the City Council for review and
approval at a future City Council meeting.
b. Direct that the WCCS contract
specifically include oversight of safe overnight
parking volunteer coordination.
c. Support reimbursement to hosts of
safe parking locations for confirmed out-ofpocket costs. d. Recommend that any agreement to
have WCCS oversee the warming/cooling centers
be incorporated into the existing WCCS contract
(see item 2 in this “Key Questions” section),
subject to input and direction by City
administration. A final contract and funding will
be provided to the City Council for review and
approval at a future City Council meeting.

4. WCCS Contract to Manage Park
Village
a. Recommend City staff work with
WCCS to provide a recommendation to the
Budget Committee for funding allocation for
renewal of the contract to manage Park Village.

A final contract and funding will be provided to
the City Council for review and approval at a
future City Council meeting.

5. Mental Health Resources to Meet
City Needs.
a. Direct the Police Chief to continue
expand as appropriate the use of County
resources to serve mental health needs in
Sebastopol.
b. Direct the Police Chief to continue
exploration of mental health response team
options, including possible partnerships with
other jurisdictions offering these services.
c. Direct the Police Chief to provide a
status report to the City Council on mental health
resources no later than April of 2023.

6. Sanitation Efforts (porta-potties etc)
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
a. Create an Ad Hoc RV Village
Property Search Committee, to last until
November 1, to be tasked with assisting SAVS in
identifying a viable option for a future relocation
site for the lived-in vehicles currently housed
temporarily at Horizon Shine.
b. Appoint two City Councilmembers to
the new Ad Hoc RV Village Property Search
Committee.

7. Extension of Ad Hoc Committee to
June 30, 2022
a. Direct that the Ad Hoc Committee
for the Unhoused be officially extended an
additional 30 days until June 30, 2022to allow the
Committee to address and finalize outstanding
issues. It was anticipated that this Committee
would be disbanded as of April 19, 2022;
however it is anticipated that an additional 30
days is needed for the Committee to fully
complete its assigned tasks.
2022-140 April 19, 2022 Public Hearing - Amendments to Parking Ordinance Language with potential discussion of permitting system
Police Councilmember Rich moved and Vice Mayor
Hinton seconded the motion to approve Waiving
of First Reading and Introduction of Ordinance
XXXX, An Ordinance of the City of Sebastopol
Amending Chapter 10.76 Recreational Vehicle
Parking Ordinance and Amending Chapter 10.36
of the Sebastopol Municipal Code as discussed
and displayed on screen by the Police Chief.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: Councilmember Glass

Absent: None
Abstain: None
Second Reading scheduled for May 3, 2022.
2022-141 April 19, 2022 Public Hearing - rescinding of Resolution 5813 and adoption of Resolution XXXX – Resolution of the City Council of the City of Sebastopol to Establish Parking Violation Fines. Based on the comparison with other Sonoma County cities, staff recommends the City of Sebastopol’s parking fine structure be modified as follows and authorizes the City Manager to increase the following fines annually in accordance with the CPI and make any annual adjustment to fines, not to exceed a $50.00 difference for each category fine, as necessitated by county and private service processing fee increases:

Category I: Current $20.00 Proposed
$40.00
Category II: Current $25.00 Proposed
$50.00
Category III: Current $30.00 Proposed
$60.00
Police Councilmember Glass amended the motion and
Councilmember Gurney seconded the amended
motion to approve the rate schedule as proposed
by Councilmember Rich and to have the rate
schedule reviewed on an annual basis.

Category I: $30.00
Category II: $40.00
Category III: $45.00
Category IV: $60.00
Category V: $350.00
Fines currently listed as $143.00 and $147.00 are
amended to $225.00
Authorizes the Parking Violation Fines be
incorporated into the City User Fees to be
reviewed annually.

Adopted. No Further Action Required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 41 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Category IV: Current $40.00 Proposed
$80.00
Category V: Current $275.00 Proposed
$425.00
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-142 April 19, 2022 Consideration of Standard Conditions of Approval for Development Projects (Design Guideline Subcommittee
Planning Item Continued Item rescheduled to May 3, 2022 Council Meeting 2022-143 April 19, 2022 Direction to Staff regarding Merger of the Zero Waste Committee into the Climate Action Committee
Planning Item Continued Item rescheduled to May 3, 2022 Council Meeting 2022-144 April 19, 2022 Receive presentation and adopt Resolution approving the Local Road Safety Plan (LRSP)
GHD/Engineering Item Continued Item rescheduled to May 3, 2022 Council Meeting 2022-145 April 19, 2022 Re-Introduction of Ordinance – Planning Commission Planning Item Continued Item rescheduled to May 3, 2022 Council Meeting 2022-146 April 19, 2022 Discussion of City Council Direction to City Staff for Either: In Person or Hybrid Meetings; and Approval of
Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.

City Administration Item Continued Item rescheduled to May 3, 2022 Council Meeting 2022-147 May 2, 2022 CLOSED SESSION AGENDA ITEM:
1Conference with Labor Negotiators (Government Code 54957.6) City Designated Representative: Patrick Clark,
Patrick Clark Consulting
Employee Organizations:
a) Service Employees International Union (SEIU) - Public Works and Administrative
b) Sebastopol Police Officers Association (SPOA)
c) Management/Mid Management
City Administration No Report Out No Report Out
2022-148 May 3, 2022 CLOSED SESSION AGENDA ITEM:

CLOSED SESSION – PUBLIC EMPLOYMENT: FIRE CHIEF
Government Code section 54957
City Administration No Report Out No Report Out
2022-149 May 3, 2022 Addition of Urgency Item to Agenda – Proclamation – International Compost Awareness Week
Councilmember Gurney Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve addition of an agenda item for a
Proclamation for May 1st-7th International
Compost Awareness Week and it is requested
that a Proclamation be added to this meeting as
it came to the Council’s attention after the
posting of the agenda.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Item Added to the agenda as a Proclamation
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 42 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Abstain: None
2022-150 May 3, 2022 PROCLAMATIONS/PRESENTATIONS:
• Proclamation of the City of Sebastopol, State of
California, Recognizing May 2022 as Building Safety Month • Proclamation - May 2022 as Lyme Awareness Month
• Proclamation – May 2022 as Drowning Prevention
Month
• Proclamation supporting Bike to School Day on May 4,
2022
Proclamation of the City of Sebastopol, State of California, Recognizing May 1-7, 2022 as Municipal Clerk’s Week
• Proclamation – National Police Week May 15-21, 2022
• Proclamation of the City of Sebastopol, State of
California, Recognizing May 15-21, 2022 Public Works Week Proclamation International Compost Awareness Week
City Administration None Required. Original Proclamation Mailed. No further action required. 2022-151 May 3, 2022 Approval of the April 19, 2022 City Council Meeting Minutes City Administration Councilmember Glass moved and Gurney seconded the motion to approve Consent
Calendar Item(s.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-152
Resolution Number 6424-2022
May 3, 2022 Approval of Resolution Extending the City of Sebastopol City Council Proclamation of Existence of a Local Homeless Emergency (Responsible Department: City Administration)(Needs to be Extended Every 60 days).
a. First Proclaimed: November 30, 2022
b. First Extension January 18, 2022
c. Second Extension: March 15, 2022
d. Third Extension Proposed: May 3, 2022
City Administration Councilmember Glass moved and Gurney seconded the motion to approve Consent
Calendar Item(s.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Resolution approved, posted and filed.
2022-153 May 3, 2022 Authorize staff to apply for One Bay Area Grant (OBAG 3) for the Bodega Avenue Pavement Rehabilitation Project Phase 2
GHD Councilmember Glass moved and Gurney
seconded the motion to approve Consent
Calendar Item(s.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
By minute action, Council authorized staff to apply for OBAG 3 grant for the Bodega Avenue Bike Lanes and Rehab Phase 2 project. 2022-154
Resolution Number 6425-2022
May 3, 2022 Approval Of A Professional Services Agreement With NHA|Advisors for Financial Advisory Services
Administrative Services Councilmember Glass moved and Gurney seconded the motion to approve Consent
Calendar Item(s.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

None Required
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 43 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-155
Resolution Number 6426-2022
May 3, 2022 Approval of Resolution Declaring Weeds a Public Nuisance and Setting Date/time for Public Hearing
Fire Chief Councilmember Glass moved and Gurney
seconded the motion to approve Consent
Calendar Item(s.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None required. Resolution approved Declaring Weeds a Public Nuisance and date set for Public Hearing.
2022-156 May 3, 2022 Approval of Waiving of Second Reading and Adoption of Ordinance Number 1142, An Ordinance of the City of Sebastopol Amending Chapter 10.76 and Chapter 10.36 of the Sebastopol Municipal Code Police Chief Mayor Slayter moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 6.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: Councilmember Glass

Absent: None
Abstain: None
Adopted. No Further Action Required.
2022-157 May 3, 2022 Approval of Annual Peace Wall Nominees Planning Director Councilmember Glass moved and Gurney seconded the motion to approve Consent
Calendar Item(s.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Approved. None required.
2022-158
Resolution Number 6427-2022
May 3, 2022 Approval of Side Letter for Sebastopol Police Officers Association (SPOA) for 12 Hour Shifts for Dispatchers
Police Chief/RGS Councilmember Glass moved and Gurney
seconded the motion to approve Consent
Calendar Item(s.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Adopted. No Further Action Required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 44 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-159 May 3, 2022 Presentation – Santa Rosa Plain Groundwater Sustainability Agency (GSA): Rate Study Update
GHD/Mayor Slayter The Council received the presentation from the Santa Rosa Plain Groundwater Sustainability
Agency Administrator and provided feedback as
discussed above.

None Required
2022-160
Resolution Number 6428-2022
May 3, 2022 Receive presentation and adopt Resolution approving the Local Road Safety Plan (LRSP)
GHD/Mario Landeros Mayor Slayter moved and Councilmember Glass seconded the motion to approve Resolution
approving the Sebastopol Local Road Safety Plan
to strike term low cost.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
Resolution approved, posted and filed.
2022-161 May 3, 2022 Consideration of Standard Conditions of Approval for Development Projects
Planning Director Councilmember Gurney moved and
Councilmember Glass seconded the motion to
adopt Standard Conditions of Approval for
Development Projects and authorize future
amendments at the Planning Commission or
Design Review Board level as appropriate and as
amended below.
• Change to Project
• Item 7G Steep: Greater than 15
percent unless waived by the Building Official
• Aligning Item 11 and 20 – unless
stipulated otherwise
• Lighting Design Review Board
approval
• Item 16 Pouring to placing
• Item 17 – At earliest point possible
• Item 19 – language to be cleaned up
• Item 27 – Mis capitalization at final
line of page (The)
• Should say Engineering Department
not DPW
• Item 49 – destroyed or removed
under permit
• Item 59 – All applicable Title 24
Codes
• Change 10 units to 5 units or more
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None required. Staff to implement.
2022-162 May 3, 2022 Direction to Staff regarding Merger of the Zero Waste Committee into the Climate Action Committee
Planning Director Councilmember Rich moved and Vice Mayor Hinton seconded the motion to Approve the
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 45 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
merger of the two committees; add a Zero Waste
seat to the CAC Committee; appoint Youth
Member Argus Brent to the vacant Youth seat on
the CAC; and, appoint Ambrosia Thompson from
Recology to the new CAC Zero Waste seat.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
2022-163 May 3, 2022 Approval of City Sponsorships
Gravenstein Apple Fair Permit (Farm Trails) – Police Department ($3000 Cash and In Kind Services (Police Services)
Administrative Services/Police Councilmember Rich amended the motion and Vice Mayor Hinton seconded the amended
motion to approve City Sponsorship to the
Gravenstein Apple Fair Permit (Farm Trails)
($3000 Cash and In Kind Services (Police
Services).
• Modification of visibility
• The City of Sebastopol be
considered the naming sponsor for the shuttle as
described by Vice Mayor Hinton.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Approved. No Further Action Required by Police.
2022-164 May 3, 2022 Re-Introduction of Ordinance – Planning Commission Planning Director Councilmember Rich moved and Vice Mayor Hinton seconded the motion to approve
reintroduction and waiving of further reading of
Ordinance – Planning Commission with the
following clarification:

Approval of clean up of language
5 Members for Planning Commission
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: Councilmember Gurney

Absent: None
Abstain: None
Second reading scheduled for May 17.
2022-165
Resolution Number 6429-2022
May 3, 2022 Discussion of City Council Direction to City Staff for Either: In Person or Hybrid Meetings; and Approval of
Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
City Administration Mayor Slayter moved and Vice Mayor Hinton seconded the motion to approve Resolution for
Continuation of AB 361 - Next Action required
within 30 days of the date of this meeting or May
17th 2022 Council Meeting, and Authorizing the
City Manager To Continue to Implement
Teleconferenced Public Meetings For All City’s
Committees, Commissions, and Boards Pursuant
To Assembly Bill 361 and finds that during a
Resolution approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 46 of 97 ends

Continuation of Virtual Meetings: First Approved:

September 21, 2021
Resolutions Approved Every 30 Days:
a. October 19, 2021
b. November 16, 2021
c. December 7, 2021
d. January 4, 2022
e. February 1, 2022
f. March 1, 2022
g. March 15th 2022
h. April 5th 2022
i. May 3rd, 2022
i. Next Meeting would be for May 17th (due to reporting requirements, June 7, 2022 Meeting would be too late)
Resolution needs to be submitted to Council every 30 days. proclaimed state of emergency, and state or local
officials have imposed or recommended
measures to promote social distancing, the City
Council and all commission and committee
meetings will be held by videoconference.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-166 May 3, 2022 Consideration of Request from Mayors and Councilmembers for funding of Clerk Position for Sonoma County Mayors and
Councilmembers Association
Vice Mayor Hinton Item continued to future City Council Meeting. 2022-167 May 3, 2022 Consideration of Ordinance Regarding Oversight of the City’s acquisition and use of Surveillance Technology and Imposing a Ban on Certain types of Surveillance Technology
Councilmember Glass Councilmember Glass moved and
Councilmember Gurney seconded the motion to
support the Request and Direct City Staff to
Return to a Future City Council Meeting a DRAFT
Ordinance Regarding Oversight of the City’s
acquisition and use of Surveillance Technology
and Imposing a Ban on Certain types of
Surveillance Technology for City Council Review.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
2022-168 May 17, 2022 PROCLAMATIONS/PRESENTATIONS:
• Certificate of Retirement – Nate Sutton
• Certificate of Appreciation – Katie Davis – Sebastopol Area Senior Center Executive Director
City Administration None Required. Original Proclamation Mailed. No further action required. 2022-169 May 17, 2022 Approval of Minutes of May 2, 2022 City Council Special Meeting Minutes – Closed Session
City Administration MOTION:

Councilmember Gurney moved and Vice Mayor
Hinton seconded the motion to approve Consent
Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 47 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-170 May 17, 2022 Approval of Minutes of May 3, 2022 City Council Special Meeting Minutes – Closed Session
City Administration MOTION:

Councilmember Gurney moved and Vice Mayor
Hinton seconded the motion to approve Consent
Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-171 May 17, 2022 Approval of Minutes of May 3, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Councilmember Gurney moved and Vice Mayor
Hinton seconded the motion to approve Consent
Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-172
Resolution Number 6430-2022
May 17, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.

Continuation of Virtual Meetings: First Approved:

September 21, 2021
Approved for Continuation:
a. October 19, 2021
b. November 16, 2021
c. December 7, 2021
d. January 4, 2022
e. February 1, 2022
f. March 1, 2022
g. March 15th 2022
h. April 5, 2022
i. May 3, 2022
j. Proposed for Approval: May 17, 2022 (Resolution
needs to be submitted to Council every 30 days. Last approval:

May 3rd 2022. June 7th would be too late for the 30 day requirement).

City Administration MOTION:

Councilmember Gurney moved and Vice Mayor
Hinton seconded the motion to approve Consent
Calendar Item(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Resolution approved, posted and filed.
2022-173 May 17, 2022 Approval of Second Reading, Waiving of Further Reading and Adoption of Ordinance –Planning Commission
Planning MOTION: Adopted. Ordinance in effect in 30 days.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 48 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Mayor Slayter moved and Vice Mayor Hinton
seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmember Rich,
Vice Mayor Hinton and Mayor Slayter
Noes: Councilmember Gurney

Absent: Councilmember Glass
Abstain: None
2022-174 May 17, 2022 Consideration of Request from Mayors and Councilmembers for funding of Clerk Position for Sonoma County Mayors and
Councilmembers Association (Vice Mayor Hinton/City
Administration) (This item was continued from the May 3rd City Council Meeting)
Vice Mayor Hinton Council was in consensus to support inclusion of this item into the DRAFT budget as a placeholder
for full City Council discussion and consensus for
support of creation of a part-time contract
Association Clerk for the Mayors and
Councilmembers Association .

None Required. Item placed into City budget for Council discussion. 2022-175 May 17, 2022 Report out – Fire Ad Hoc Committee Mayor Slayter/Councilmember Rich MOTION:

Vice Mayor Hinton moved and Councilmember
Gurney seconded the motion to extend
committee to:

September 30, 2022
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
City Council extended committee to: September 30, 2022
2022-176
Resolution Number 6431-2022
Resolution Number 6432-2022
May 17, 2022 Approval of Job Description and Approval of Resolution, Pay Rates and Ranges for Police Officer Trainee
Police Chief/RGS MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
Approve Job Description and Approve Resolution
Amending the Related Pay Rates and Ranges for
Police Officer Trainee effective May 17, 2022.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Adopted. No Further Action Required.
2022-177 May 23, 2022 CLOSED SESSION AGENDA ITEM:

1. Conference with Labor Negotiator (Government Code
54957.6)
City Designated Representative: Patrick Clark,
Patrick Clark Consulting
Employee Organizations:
a) Service Employees International Union (SEIU) - Public Works and Administrative
b) Sebastopol Police Officers Association (SPOA)
City Administration No Report Out No Report Out
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 49 of 97 ends

2. Public Employee: Amendment to Contract of
Employee pursuant to GC § Section 54957(B)(1) as cited in the Brown Act (Employee: City Manager/City Attorney)

3. Public Employee: Amendment to Contract of
Employee pursuant to GC § Section 54957(B)(1) as cited in the Brown Act (Employee: City Clerk)
City Administration No Report Out No Report Out
2022-179 June 7, 2022 Interview for Vacancy (one) Category C on the Design Review Board (Responsible Department: Planning/City Administration) Term Would be for May 2022 through December 2023.
a. One Application Received: Applicant: Melissa Hanley
Planning/City Administration None Required. None Required. Interview Conducted. 2022-180 June 7, 2022 PROCLAMATIONS/PRESENTATIONS: The following were presented:
• Proclamation – Proclaiming June 2022 as Elder Abuse
Awareness Month
• Proclamation – Proclaiming June 2022 as Immigrant
Heritage Month
• Proclamation – Proclaiming June 2022 as (LGBTQ+)
Month
• Proclamation – Proclaiming June 19, 2022 as
Juneteenth Day
City Administration None Required. Original Proclamation Mailed. No further action required. 2022-181 June 7, 2022 Approval of Minutes of May 17, 2022 City Council Regular Meeting Minutes
City Administration Councilmember Gurney moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-182 June 7, 2022 Approval of Minutes of the May 23, 2022 City Council Special Meeting – Closed Session – Bargaining Units Meeting Minutes City Administration Councilmember Gurney moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 50 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-183
Resolution Number 6433-2022
June 7, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. a. The state of emergency as a result of
COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s subordinate
Committee’s, Commission’s, and Boards to meet safely in person; and
b. b. The State of California and the City of
Sebastopol continue to impose or recommend measures to
promote social distancing.

Resolution needs to be submitted to Council every 30 days. Last approval: May 17th 2022. June 21st 2022 would be too late for the 30 day requirement.

City Administration Councilmember Gurney moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Resolution approved, posted and filed.
2022-184
Resolution Number 6434-2022
June 7, 2022 Extension of Emergency Proclamation of Local Emergency (COVID19) issued by the Director of Emergency ServicesFire Councilmember Gurney moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.
2022-185
Resolution Number 6435-2022
Resolution Number 6346-2022
June 7, 2022 Approval of Resolution Calling and Giving Notice of a General Municipal Election to be held on Tuesday, November 8, 2022, (The first Tuesday after the first Monday in November of each year) for the Election of Members of the City Council as required, and Requesting the Sonoma County Board of Supervisors to Consolidate the General Municipal Election with the Statewide General Election to be held on that date pursuant to Elections Code; and Approval of Resolution Adopting Regulations for Candidates for Elective Office Pertaining to the Candidate Statement of Qualifications and Requiring Each Candidate Filing a Candidate Statement of Qualifications Pay in Advance to the Local Agency an Estimated Pro Rate Share ($800.00) as a Condition of Having His/her Statement included in the Voters Pamphlet for the Municipal Election to be held on November 8, 2022).
a. (Three Seats: Councilmember Glass, Gurney, Slayter)
b. Nomination Papers will be available once the
nomination period has opened (not earlier than the 113th day nor later than the 88th day before the municipal election).

Appointments will be required.
c. Nomination period opens: July 18, 2022, 7:00 a.m.
d. Standard nomination period closes (deadline to file
papers): August 12, 2022, 5:00 p.m.
e. Extended nomination period closes (deadline to file for a seat if one or more of the incumbents do not file): August 17, 2022, 5:00 p.m.
f. Deadline to register to vote: October 24, 2022
g. Election Day: November 8, 2022
h. Who Can Run for City Council:
• Be at least eighteen years of age
• Be a citizen of the United States
City Administration Councilmember Gurney moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Resolution approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 51 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
• Be a resident of the State of California
• Be a registered voter for not less than 30
days preceding the date of filing candidate papers. Registration will be verified before issuance of nomination papers.
2022-186 June 7, 2022 Approval of Artist/Sculptures for Ives Park Community Sculpture Garden
Planning Councilmember Gurney moved and Vice Mayor
Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None required. PAC/Planning dept to coordinate installation and opening ceremony.
2022-187
Resolution Number 6347-2022
June 7, 2022 Adoption of Resolution Approving the Senate Bill 1 (SB 1) List of Roads
GHD/Engineering Councilmember Gurney moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
Resolution was adopted. City Engineer uploaded the list of roads to State website (Cal Smart) by due date of 7/1/22.
2022-188 June 7, 2022 Approval of Cancelation of the Regular City Council Meeting of August 16, 2022
City Administration Councilmember Gurney moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-189 June 7, 2022 Approval of Master Agreement 2010-01-36 Amendment 33 with GHD for the Construction Management Services for First Street Water Main Replacement Project
GHD/City Administration Councilmember Gurney moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
Amendment 33 approved. Amendment Signed.
2022-190
Resolution Number 6348-2022
June 7, 2022 Approval of Revised Job Description and Title Change for Police Communications Dispatcher
Police Councilmember Gurney moved and Vice Mayor
Hinton seconded the motion to approve Consent
Calendar Item
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Adopted. No Further Action Required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 52 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Noes: None

Absent: None
Abstain: None
2022-191 June 7, 2022 Appointment for Vacancy (one) Category C on the Design Review Board (Responsible Department: Planning/City Administration) Term Would be for December 2021 through December 2023
Planning/City Administration MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Melissa Hanley to the Design Review
Board for Category C with a term ending date of
December 31, 2023.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
Form 700 Notification Sent
Orientation and Oath of Office Conducted on 6/14/22.
2022-192
Resolution Number 6349-2022
June 7, 2022 Public Hearing: Public Hearing on Comprehensive User Schedule Administrative Services Councilmember Gurney moved and Councilmember Glass seconded the motion to
approve Adoption of Resolution Updating
Schedule of User and Regulatory Fees for Use in
Fiscal Year 2022-23.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required
2022-193
Resolution umber 6440-2022
June 7, 2022 Public Hearing: Public Hearing to Levy and Collect Annual Assessments for FY 2022-20223 for the City of Sebastopol’s Lighting Special Assessment District; Resolution Approving the Engineer’s Report and Confirming the assessment Diagram and annual assessments and authorize levying of annual assessments for FY 2021-2022 for the City of Sebastopol Landscaping and Lighting Assessment District
Administrative Services Councilmember Rich moved and Vice Mayor Hinton seconded the motion to approve to Adopt
Resolution of intention to levy and collect the
annual assessments for Fiscal Year 2022-23 for
the City of Sebastopol Street Lighting Assessment
District, preliminarily approving the annual
Engineer’s Report and setting the date of the
Public Hearing in accordance with provisions of
the Landscaping and Lighting Act of 1972 and
said hearing is June 21, 2022.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required
2022-194
Resolution Number 6441-2022
June 7, 2022 Public Hearing: Public Hearing on Abatement of Weeds Fire Councilmember Gurney moved and Councilmember Rich seconded the motion to
approve Adoption of Resolution for Abatement of
Weeds.

None Required. Resolution Adopted for Abatement of Weeds during Public Hearing.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 53 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-195
Resolution Number 6442-2022
June 7, 2022 Approval of Resolution Supporting a Woman’s Right to Choose Vice Mayor Hinton/Councilmember Rich
Councilmember Glass amended the motion and
Councilmember Gurney seconded the amended
motion to approve Adoption of Resolution
Supporting a Woman’s Right to Choose and
Authorize the Mayor to send a letter to other
Sonoma County Cities encouraging them to do
the same and bringing this item up at the Execute
Board Section Meeting of the Sonoma County
Mayors and Councilmembers Association verbally
and urged the coming together of the mayors of
all nine Sonoma County cities/Town and support
resolution at that level.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Abstain: None
None Required. Resolution approved; posted to city web site and introduced at the Mayors and Councilmembers Association Meeting. 2022-196 June 7, 2022 Discussion and Consideration of Approval of City Sponsorship (Responsible Department: Administrative Services)
Sonoma County Library - Sebastopol Regional Library (Public Works In Kind Support)
Administrative Services Councilmember Gurney moved and Mayor Slayter seconded the motion to approve City
Sponsorship:
• Sonoma County Library - Sebastopol
Regional Library (Public Works In Kind Support).

Anti-Hate Project
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required
2022-197 June 7, 2022 Presentation from City Consultant Muni Services and Request for Direction to Staff on Extension of Utility Users Tax (UUT) for November 2022 Ballot
Administrative Services Mayor Slayter moved and Vice Mayor Hinton seconded the motion to Provide Direction to
Staff on Extension of Utility Users Tax (UUT) for
November 2022 Ballot as follows:

Extension of Current Utility Tax (UUT) 3.75% and
removal of sunset clause
None Required
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 54 of 97 ends

VOTE:

Ayes: Councilmembers Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
2022-198
Resolution Number 6443-2022
June 7, 2022 Presentation and Consideration of adoption by council of the Sebastopol Local Hazard Mitigation Plan
Planning/Fire Councilmember Rich moved and Councilmember Gurney seconded the motion to Approve
Adoption of Resolution adopting the Sebastopol
Local Hazard Mitigation Plan.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, and Mayor Slayter
Noes: None

Absent: Councilmember Glass
and Vice Mayor Hinton
Abstain: None
Adopted. Staff to forward resolution to FEMA for final approval by FEMA/CalOES.
2022-199 June 21, 2022 Interview: Sonoma County Library Commission City Representative:

Vacancy is to Fill Term for the Position on the Sonoma County Library Commission for a Representative from Sebastopol (New Term Ending Date: June 30, 2026)
• Interview Scheduled With: Fred Engbarth
City Administration None Required. Interview Conducted. 2022-200 June 21, 2022 PROCLAMATIONS/PRESENTATIONS:
• Certificate of Appreciation - Zachary Douch – Outgoing Planning Commissioner
• Certificate of Appreciation – Tracy Peters – Retirement from the City of Sebastopol Police Department
City Administration None Required. Original Certificates Mailed to Departments for Forwarding to Recipient.
2022-201 June 21, 2022 Approval of Minutes of the June 6, 2022 City Council Special Meeting Closed Session Meeting
City Administration Mayor Slayter moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-202 June 21, 2022 Approval of Minutes of the June 7, 2022 City Council Regular Meeting Minutes
City Administration Mayor Slayter moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None
None Required. Minutes adopted, posted on line and filed with permanent records.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 55 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item

Absent: Councilmember Glass
Abstain: None
2022-203 June 21, 2022 Approval to Direct City Agencies to Review the Conflict of Interest Code
City Administration Mayor Slayter moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Notices Sent Out to Staff
2022-204
Resolution Number 6444-2022
June 21, 2022 Approval of Resolution Extending the City of Sebastopol City Council Proclamation of Existence of a Local Homeless Emergency (Responsible Department: City Administration)
o Needs to be approved every 60 days. Last approval:

May 3, 2022 (July 5th Meeting would be too late to meet 60 day requirement)
City Administration Mayor Slayter moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Resolution Adopted, posted and filed.
2022-205 June 21, 2022 Approval for Authorization of a Planning Internship Program with Sonoma State University
Planning Mayor Slayter moved and Councilmember
Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Staff to coordinate with SSU.
2022-206 June 21, 2022 Approval of Consultant and Authorization to Execute Contract for Objective Design Standards
Planning Mayor Slayter moved and Councilmember
Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Staff to execute contract.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 56 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-207 June 21, 2022 Appointment for Vacancy (one) Sonoma County Library Commission City Representative: Vacancy is to Fill Upcoming Term for the Position on the Sonoma County Library Commission for a Representative from Sebastopol (New Term Ending Date: June 30, 2026)
Interview Conducted Earlier in the Evening with: Fred Engbarth City Administration Councilmember Gurney moved and
Councilmember Hinton seconded the motion to
approve Appointment of Fred Engbarth to the
Position on the Sonoma County Library
Commission as the City Representative from
Sebastopol (Term Ending Date: June 30, 2026)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required. Fred Engbarth reappointed to Position on the Sonoma County Library Commission for a Representative from Sebastopol (New Term Ending Date: June 30, 2026)
2022-208 June 21, 2022 Public Hearing - Rate Adjustments by Recology Sonoma Marin (City Manager/GHD) Budget Hearing
GHD/Administrative Services Councilmember Rich moved and Mayor Slayter seconded the motion to approve the Sebastopol
Solid Waste Collection Services Annual Rate
Adjustments by the City’s Franchise Solid Waste
Collector/Hauler, Recology Sonoma Marin Mayor
Slayter called for a roll call vote. City staff
conducted a roll call vote.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Rate adjustments were approved by Council and new rates will be effective 7/1/22. No further action is required
2022-209
Resolution Number 6445-2022
June 21, 2022 Public Hearing – City Budget Hearing (This may be heard and if not completed continued to the July 5, 2022 Council Meeting) (Responsible Department: Administrative Services)
Please Note: City Council shall consider approval for adoption of a Resolution of the City Council of the City of Sebastopol continuing the Fiscal Year 2022/2023 Budget Beyond June 30, 2022.

Administrative Services Councilmember Rich moved and Councilmember Gurney seconded the motion to approve the
Resolution continuing the current fiscal year
budget of 2021-22 into the next fiscal year;
approving interim expenditures prior to adoption
of the budget for Fiscal Year 2022-23.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Item to continue to July 5, 2022 meeting
2022-210
Resolution Number 6446-2022
June 21, 2022 Public Hearing – City Capital Improvement Program Budget (This may be heard and if not completed continued to the July 5, 2022 Council Meeting)
GHD/Administrative Services Mayor Slayter moved and Councilmember Rich seconded the motion to Continue the Public
Hearing to July 5, 2022 at or after 6:00 pm and
approve the Resolution continuing the current
fiscal year CIP budget of 2021-22 into the next
fiscal year; approving interim expenditures prior
to adoption of the budget for Fiscal Year 2022-

23. Item was continued to July 5, 2022 meeting.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 57 of 97 ends

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
2022-211
Resolution Number 6447-2022
June 21, 2022 Public Hearing: Public Hearing to Levy and Collect Annual Assessments for FY 2022-20223 for the City of Sebastopol’s Lighting Special Assessment District; Resolution Approving the Engineer’s Report and Confirming the assessment Diagram and annual assessments and authorize levying of annual assessments for FY 2021-2022 for the City of Sebastopol Landscaping and Lighting Assessment District
Administrative Services Councilmember Rich moved and Vice Mayor Hinton seconded the motion to approve and
adopt Resolution Approving the annual
Engineer’s report, confirming the Assessment
Diagram, and authorizing the levy of annual
assessments for Fiscal Year 2022-23 for the City
of Sebastopol Streets Lighting Special
Assessment.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None Required
2022-212 July 5, 2022 Approval of Minutes of June 21, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Mayor Slayter moved and Councilmember Glass
seconded the motion to approve Consent
Calendar Slayter Item
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-213 July 5, 2022 Approval of Minutes of June 28, 2022 City Council Closed Session Meeting Minutes
City Administration MOTION:

Mayor Slayter moved and Councilmember Glass
seconded the motion to approve Consent
Calendar Slayter Item
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-214
Resolution Number 6448-2022
July 5, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.

Resolution needs to be submitted to Council every 30 days. Last approval: June 7, 2022.

City Administration MOTION:

Mayor Slayter moved and Councilmember Glass
seconded the motion to approve Consent
Calendar Slayter Item
None Required. Resolution adopted, posted on line and filed with permanent records.
2022-215 July 5, 2022 Approval of Request from Gregory Beale / The Beale Group for a Fee Deferral of the Art In Lieu Fee of $33,000 for the Livery project at 6950 Burnett Street
Planning Mayor Slayter moved and Vice Mayor Hinton
seconded the motion to approve Request from
Gregory Beale / The Beale Group for a Fee
Deferral of the Art In Lieu Fee of $33,000 for the
Livery project at 6950 Burnett Street
• 24 months or prior to the
construction completion whichever comes first.

Planning staff to track and process Art application for project.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 58 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-216
Resolution Numbers:
6449-2022
6450-2022
6451-2022
6452-2022
July 5, 2022 Approval of Memorandums of Understanding (MOUs); City Employment Contracts as Listed Below; and Pay Rates and Ranges (Responsible Department: Administrative Services/City
Administration)
a. Service Employees International Union (SEIU) - Public Works and Administrative
b. Sebastopol Police Officers Association (SPOA)
c. Management and Mid-Management Employees
d. Public Employee: Amendment to Contract of
Employee (Employee: City Manager)
e. Public Employee: Amendment to Contract of
Employee (Employee: City Clerk)
f. Adoption of Resolution Authorizing and Approving the City of Sebastopol Current Pay Rates and Ranges (Salary Schedule) g. Adoption of Amended Personnel Rules and Regulations
Administrative Services MOTION:

Mayor Slayter moved and Councilmember Glass
seconded the motion to approve Consent
Calendar Slayter Item
None Required
2022-217
Resolution Number: 6453-2022
July 5, 2022 Continuation of CIP Hearing From the June 21st 2022 City Council Meeting Capital Improvement Program Budget Hearing
GHD/Engineering/Administrative
Services
Councilmember Rich moved and Councilmember
Gurney seconded the motion to approve and
adopt a resolution approving the Capital
Improvement Plan for Fiscal Year 2022-23 with
the following changes:
• Leave parklet as part of CIP
• Fund $25,000 for sidewalk from
Building and Infrastructure Reserve Fund
Balance Pavement Reserve Fund for Palm Avenue
project.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
FY 2022/23 CIP annual budget adopted with the changes as noted for the parklet and Palm Avenue projects. Final CIP budget book revised to reflect changes. No further action is required
2022-218
Resolution Numbers:
6454-2022
6455-2022
6456-2022
July 5, 2022 Continuation of City Budget Hearing from the June 21st 2022 City Council Meeting -
Actions Include:
a. Approval of Resolution Approving and Adopting Fiscal Year 2022-2023 City of Sebastopol Budget;
b. Approval and Adoption of Resolution establishing the appropriations limit for the City of Sebastopol for the 2022-2023 pursuant to Article XIII B of the California Constitution; c. Adoption of Resolution Approving Supplemental Law
Enforcement Funds (SLEFS)
Administrative Services MOTION:

Councilmember Rich moved and Councilmember
Gurney seconded the motion to approve:
• Reduce Dollar Amount from
$234,000 to $185,000
• Hiring of Police Officer at Step A
Entry Level (unless otherwise approved by the
City Manager per Personnel Rules and
Regulations)
None Required
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 59 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
• Annual Salary: $185,000
in total at A Step (Classic member/Family Costs)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Councilmember Rich moved and Councilmember
Glass seconded the motion to approve:
• $150,000 from Buildings, Facilities
and Infrastructure Reserve Fund be transferred
to the Pavement Reserve Fund Restricted
amount only for pavement
Discussion:

Councilmember Gurney commented as follows:
• Recommendation as to priority for
spending money on pavement repair
• Priority of street repairs
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Mayor Slayter moved and Vice Mayor Hinton
seconded the motion to approve:
• Expenditure Transfer of BIF $25,000
to Sidewalk Portion of Palm Avenue
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 60 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve:
• Community Benefit Grants (Center
for the Arts/Rebuilding Together)
Vice Mayor Hinton called for a roll call vote. City
staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
and Mayor Slayter
Abstain: None
MOTION:

Councilmember Rich moved and Councilmember
Glass seconded the motion to approve:
a. Approval of Resolution Approving
and Adopting Fiscal Year 2022-2023 City of
Sebastopol Budget as amended in the previous
motions;
b. Approval and Adoption of Resolution
establishing the appropriations limit for the City
of Sebastopol for the 2022-2023 pursuant to
Article XIII B of the California Constitution;
c. Adoption of Resolution Approving
Supplemental Law Enforcement Funds (SLEFS)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Reference July 19, 2022 PROCLAMATIONS/PRESENTATIONS:
• Proclamation – Proclaiming the Last Week in July as
"Zero Waste Week" (Sloane Pagal/Councilmember Gurney)
City Administration None Required. Original Certificates Mailed to Departments for Forwarding to Recipient.
2022-219 July 19, 2022 Councilmember Gurney has requested that an urgency item be added to the agenda as it first came to City staff’s attention after the posting of the agenda, and requires immediate action.

Requires 4/5th vote.

Agenda Title: Letter of Support - SB852 (Dodd) will grant certain powers to the RCPA by designating it as a Climate Resilience District.

Councilmember Gurney MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve adding the urgency item as it came to
the as it first came to City staff’s attention after
the posting of the agenda, and requires
immediate action: Agenda Title: Letter of
Support - SB852 (Dodd) will grant certain powers
to the RCPA by designating it as a Climate
Resilience District.

None – Item Added to Agenda
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 61 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-220 July 19, 2022 Approval of Minutes of July 5, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1
and 3. Item Number 2 was pulled at the request
of Little League,
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes adopted, posted on line and filed with permanent records.
2022-221 July 19, 2022 Approval of Amendments to Little League Lease Public Works/City Administration NONE -ITEM PULLED BY APPLICANT NONE 2022-222 July 19, 2022 Approval of Following Contracts as Approved and Authorized in the FY 22 23 City Budget Adopted July 5, 2022
a. Renewal of Contract with West County Community
Services for Operation of Park Village
b. Renewal of Contract with West County Community
Services Homeless Community Outreach
c. Renewal of Contract with Community Outreach
Coordinator
d. Approval of Modification 1 to Amendment 34 to GHD
Master Agreement 2010-01-36 with GHD Inc. for Engineering and Technical Support Services to the Engineering Division for FY 2022- 23 e. Approval of Modification 1 to Amendment 36 to GHD Master Agreement 2010-01-36 with GHD Inc. for City Engineering Services for FY 2022-23
Public Works MOTION:

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Item pulled from agenda waiting for input from Sebastopol Little League to proceed. Still waiting for Little League to respond 2022-223 July 19, 2022 Public Hearing – Appeal for a Special Event Permit for the Headwest Marketplace for the closure of McKinley Street from 6770 McKinley to just east of Brown Street/driveway access to 6868 McKinley St (Rialto Theater) the second weekend a month through December 2022.

The Headwest event was approved on May 5, 2022 and the City received an Appeal of the project on May 9, 2022. Special Event Permit for the Headwest Marketplace for the closure of McKinley Street from 6770 McKinley to just east of Brown Street/driveway access to 6868 McKinley St (Rialto Theater) the second weekend a month through December 2022. The Headwest event was
approved on May 5, 2022 and the City received an Appeal of the project on May 9, 2022.

Planning Department Vice Mayor Hinton moved and Mayor Slayter seconded the motion to approve Deny the
appeal, and uphold the approval, based on the
Findings of Approval, and subject to the
Conditions of Approval as revised by the Council.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: Councilmember Glass

Absent: None
None. Application approved as amended.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Abstain: None
2022-224
Resolution Number 6460-2022
July 19, 2022 Discussion/Presentation: Climate Action:
a. Presentation and Climate Action Committee
Informational Presentation
b. Consideration of Adoption of Climate Action
Framework - Civic Spark Fellow, Phoebe Goulden
Planning Department Mayor Slayter moved and Councilmember Gurney seconded the motion to approve
Resolution for climate action framework.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Final document posted to Website. Staff to work with Climate Action Committee on prioritizing actions/next steps.
2022-225 July 19, 2022 Approval of Resolution Ordering the Submission of a Measure to the Qualified Electors of the City to Amend the Utility Users Tax within the City of Sebastopol at the next General Municipal Election on November 8, 2022 and Setting Deadlines for Submission of Arguments and Rebuttal Argument and Providing for an Impartial Analysis by the City Attorney
Administrative Services The Council was in consensus to support the ballot question and return the item to August
2nd meeting as a consent calendar item with
accurate dates and attachments.

Item to return to the City Council at the next meeting 8/2/22 as consent to correct the resoltuion
2022-226
Resolution Number 6461-2022
July 19, 2022 Discussion and Consideration of Approval of Resolution for Per Diem Employment – Emergency Purposes (Retired City Employee Tracy Peters
Police Mayor Slayter moved Councilmember Rich
seconded the motion to approve Resolution for
Per Diem Employment – Emergency Purposes
(Retired City Employee Tracy Peters)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich and Mayor Slayter
Noes: None

Absent: Vice Mayor Hinton
Abstain: None
None required.
2022-227
Resolution Number 6462-2022
July 19, 2022 Discussion and Consideration of Police Staffing/Police Technician Temporary Pay Upgrade – Continuation
Police Councilmember Rich moved and Councilmember
Glass seconded the motion to approve Police
Staffing/Police Technician Temporary Pay
Upgrade – Continuation and Retroactive to July 1,
2022.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich and Mayor Slayter
Noes: None

Absent: Vice Mayor Hinton
Abstain: None
Approved through December 31, 2022. A permanent solution will be developed and presented to City Council for consideration.

July 19, 2022 City Manager-Attorney/City Clerk Reports: (This will be either verbal or written reports provided at or prior to the meeting) a. Second Report Out from Relaunch Sebastopol (First
report out was May 17th 2022)
b. SAVS Quarterly Report to the City Council on RV Pilot Program (Responsible Department: SAVS/City Administration) City Administration None Required Informational Reports Only 2022-219 – See Above July 19, 2022 Request to Add Urgency Item – Letter of Support SB852 (Dodd) will grant certain powers to the RCPA by designating it as a Climate Resilience District
Councilmember Gurney/City
Administration
See above None Required. Item added to agenda.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-228 July 19, 2022 Letter of Support SB852 (Dodd) will grant certain powers to the RCPA by designating it as a Climate Resilience District Councilmember Gurney/City
Administration
Councilmember Gurney moved and Rich
seconded the motion to approve Authorizing the
Mayor to Sign a Letter of Support - SB852 (Dodd)
which will grant certain powers to the RCPA by
designating it as a Climate Resilience District.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich and Mayor Slayter
Noes: None

Absent: Vice Mayor Hinton
Abstain: None
None Required. Letter signed and emailed.
2022-231 August 2, 2022 URGENCY ITEM: REQUEST TO BE ADDED TO AGENDA:

Councilmember Gurney has requested that an urgency item be added to the agenda as it first came to City staff’s attention after the posting of the agenda, and requires immediate action.

Requires 4/5th vote.

Councilmember Gurney/Planning Mayor Slayter moved and Councilmember Gurney seconded the motion to approve adding
the urgency item as it came to the as it first came
to City staff’s attention after the posting of the
agenda, and requires immediate action: Agenda
Title: SB 833
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None. Staff prepared and distributed letter with Mayor’s signature. 2022-232
Resolution Number 6463-2022
August 2, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
• a. The state of emergency as a result of
COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s subordinate
Committee’s, Commission’s, and Boards to meet safely in person; and
• b. The State of California and the City of
Sebastopol continue to impose or recommend measures to
promote social distancing.
• Resolution needs to be submitted to Council every 30
days. Last approval: July 5, 2022
Next approval: August 31, 2022
City Administration Councilmember Rich moved and Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, 7, 8,
and 9.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution adopted, posted and filed.
2022-233
Resolution Number 6464-2022
August 2, 2022 Approval of Resolution Extending the City of Sebastopol City Council Proclamation of Existence of a Local Homeless Emergency (Responsible Department: City Administration)
• Needs to be approved every 60 days. Last approval:

June 21, 2022 (Would be needed on this meeting as the August 16th meeting is cancelled and September 6th Meeting would be beyond the deadline)
Next Meeting September 20th,
City Administration Councilmember Rich moved and Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, 7, 8,
and 9.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None
None Required. Resolution adopted, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item

Absent: None
Abstain: None
2022-234
Resolution Number 6465--2022
August 2, 2022 Approval of Resolution Of The City Council Of The City Of Sebastopol Ordering The Submission To The Qualified Electors Of The City A Measure Seeking Voter Authorization To Amend Municipal Code Chapter 3.10 To Extend The Term Of The City's Existing Utility Users Tax Without A Rate Increase By Removal Of Sunset Provision At The Regularly Scheduled November 8, 2022 Statewide General Election; Requesting The Board Of Supervisors Of The County Of Sonoma To Consolidate The Election Regarding The Measure With The November 8, 2022 Statewide General Election And To Permit The Sonoma County Elections Department To Conduct Said Election; Directing The City Clerk To Take All Necessary Actions And Coordinate With The County Of Sonoma To Ensure Placement Of The Measure On The November 8, 2022 Ballot; Authorizing The City Clerk To Reimburse The County Of Sonoma For The Costs To Conduct The Election; Authorizing The Mayor And Vice Mayor To Author The Argument In Favor Of The Measure And Any Rebuttal Argument; And Directing The City Attorney To Prepare An Impartial Analysis
Administrative Services/City
Administration
Councilmember Rich moved and Slayter
seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, 7, 8,
and 9.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required
2022-235
Resolution Number 6466-2022
August 2, 2022 Approval of Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services
Fire Councilmember Rich moved and Slayter
seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, 7, 8,
and 9.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.
2022-236 August 2, 2022 Receipt of Annual Performance Report on Sanitary Sewer System Public Works Councilmember Rich moved and Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, 7, 8,
and 9.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Report received no action taken
2022-237
Resolution Number 6467-2022
August 2, 2022 Approval to Authorize Staff to Apply for Sustainable Transportation Planning Grant and Adopt Resolution Amending the Engineering Operating Budget (GHD)
GHD/Engineering Councilmember Rich moved and Slayter
seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, 7, 8,
and 9.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Engineering moving forward with the Sustainable Transportation Planning grant. W Trans is preparing the applicaxtion.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Absent: None
Abstain: None
2022-238
Resolution Number 6468-2022
August 2, 2022 Approval of Award of Contract to Matrix Consulting for Fire and Emergency Service Delivery Study in the amount of $47,500 and Request for Budget Amendment for the FY 22 23 City Budget.

Current budget of $40,000 is approved in the FY 22-23 City Budget.

A budget amendment Resolution for an additional $7,500 is being requested for Award of Contract.

Ad Hoc Fire Committee Councilmember Rich moved and Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, 7, 8,
and 9.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Contract Awarded to Matrix.
2022-239
Resolution Number 6469-2022
August 2, 2022 Approval of Adding a “Interim Professional - Temporary Staff” classification and salary range to schedule. Approval is for Position for Interim Professional (Temporary): Interim Professional is a temporary employee hired to meet a specific need, performing professional level responsibilities that are not described in an existing job classification. Salary Range is $30 to $60/hour Administrative Services/Panning Councilmember Rich moved and Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, 7, 8,
and 9.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required.
2022-240 August 2, 2022 Approval of Amendments to Duties of Climate Action Committee Planning Councilmember Rich moved and Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, 7, 8,
and 9.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None.
2022-241
Resolution Number 6470-2022
August 2, 2022 public Hearing: The City Council will consider an application from Habitat for Humanity to allow the construction of 6,000 square foot new residential building and associated site and landscaping improvements on a vacant 7,286 square foot lot. The building would consist of (4) three bedroom units, structured in two-story townhouses with (4) one car garages. The entrances to the townhouses will face North Main Street. The garages will be accessed from an existing driveway at the north edge of the Planning Mayor Slayter moved and Councilmember Glass
seconded the motion to approve and Adopt the
Resolution approving the application for a CEQA
Exemption, Conditional Use Permit to allow
residential-only use in a Commercial Zone, and,
Tentative Map. If adopted, the application would
allow Habitat for Humanity to construct 6,000
square foot new residential building and
None required, application approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
property. The project entitlements include: a Tentative Map, Conditional Use Permit to allow residential-only use in a Commercial Zone, and Environmental Review
associated site and landscaping improvements on
a vacant 7,286 square foot lot. The building
would consist of (4) three-bedroom units,
structured in two-story townhouses with (4) one
car garages. The approval would be based on the
facts, findings, and analysis set forth in the staff
report and Resolution, and subject to the
Recommended Conditions of Approval found in
Exhibit B, Standard Conditions of Approval in
Exhibit C, and any additional or modified
conditions the City Council determines is
appropriate.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-242 August 2, 2022 Presentation on the Draft Housing Element Planning No formal action – received report Staff to incorporate feedback from Council and public into draft report and submit to HCD.
2022-243 August 2, 2022 Discussion and Consideration of Voting Delegates and Alternates, League of California Cities Annual Conference & Expo –– September 7-9, 2022, Long Beach, CA
City Administration Mayor Slayter moved and Councilmember Gurney seconded the motion to authorize the
Councilmember or members who register and
attends the conference to be the voting delegate
and/or alternate if there's more than one
attending.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
None required
2022-244 August 2, 2022
URGENCY ITEM: REQUEST TO BE ADDED TO AGENDA:

Councilmember Gurney has requested that an urgency item be added to the agenda as it first came to City staff’s attention after the posting of the agenda, and requires immediate action.

Requires 4/5th vote.

Agenda Title:

Councilmember Gurney/Planning Councilmember Gurney moved and Councilmember Rich seconded the motion to
authorize the Mayor to sign a letter of support
for SB 833, the Community Energy Resilience Act
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
Staff coordinated and transmitted letter of support and logo usage. 2022-245 August 2, 2022 Councilmember Gurney/Planning Mayor Slayter moved and Councilmember Gurney seconded the motion to authorize the
use of the City logo.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: Councilmember Glass
Abstain: None
2022-246
Resolution Number 6471-2022
August 31, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.
c. Resolution needs to be submitted to Council every 30 days. Last approval: August 2, 2022 (Needs approval prior to September 2, 2022)
City Administration Mayor Slayter moved and Vice Mayor Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney, Rich, Vice
Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved, posted and filed.
2022-247
Resolution Number 6472-2022
August 31, 2022 Public Hearing: The City Council will consider an application from Jesse Hom Dawson to appeal the decision of the Planning Commission on the alcohol use permit at 7233 Healdsburg Ave. The Planning Commission upheld the appeal and approved the alcohol transfer permit at its July 12, 2022 meeting.

Planning Councilmember Rich moved and Councilmember
Glass seconded the motion to deny the appeal,
uphold the approval with all findings/conditions
except as the modified conditions below:

Modifications to conditions of approval:
• Lowell Sheldon’s right to enter the
premises shall be no greater than any other
member of the public (during business hours, as
a customer with access to only public areas).

Lowell Sheldon may be on premises when the
restaurant is closed and no employees are
present (Jeffrey Berlin shall also be present).
• Staff shall review the CUP after the
restaurant commences operations to ensure
conditions of approval are being adhered to as
follows:
• Every quarter for the first two
quarters then every 6 months thereafter.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None required, application approved with amendments.
2022-248 September 6, 2022 PROCLAMATIONS/PRESENTATIONS:
• Proclamation - September is National Senior Center
Month
City Administration None Required. None Required. Original Certificates Mailed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
• Proclamation - September 15 - October 15 Latin
American Heritage Month
• Proclamation California Coastal Cleanup Day
September 17, 2022
• Proclamation – September 19 – 25 Pollution
Prevention Week and September 17 – 24 Creek Week
2022-249 September 6, 2022 Approval of Minutes of July 19, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 7 and
Additional Item Not Numbered (*).

Item(s) Number(s) 5 and 6 were pulled from the
agenda.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2022-250 September 6, 2022 Approval of Minutes of July 28, 2022 City Council Special Meeting Closed Session
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 7 and
Additional Item Not Numbered (*).

Item(s) Number(s) 5 and 6 were pulled from the
agenda.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2022-251 September 6, 2022 Approval of Minutes of August 2, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 7 and
Additional Item Not Numbered (*).

Item(s) Number(s) 5 and 6 were pulled from the
agenda.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
None Required. Minutes approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Abstain: None
2022-252 September 6, 2022 Receipt of Information Scheduled for Voting (By Laws Amendments) Scheduled for Vote at the League of California Cities Annual Business Meeting on Friday September 9, 2022
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 7 and
Additional Item Not Numbered (*).

Item(s) Number(s) 5 and 6 were pulled from the
agenda.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Information Received.
2022-253
Resolution Number 6473-2022
September 6, 2022 Approval of Stipends for Sebastopol Community Sculpture Garden artists and Event sponsors to include Approval of Resolution for Budget Amendment of $3500.00
Planning MOTION:

Mayor Slayter moved and Councilmember
Gurney seconded the motion to approve
Consent Calendar Item(s) Number(s) 5.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: Councilmember Glass
Staff to coordinate with Public Art Committee to disburse funds. 2022-254 September 6, 2022 Receipt and Approval of Planning Commission Workplan Update Planning MOTION:

Mayor Slayter moved and Councilmember Glass
seconded the motion to receive and approve the
Planning Commission Workplan Update.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: Councilmember Gurney
Abstain: None
None required.
2022-255 September 6, 2022 Approval of Master Agreement for Architectural Services with Interactive Resources
GHD Engineering MOTION:

Vice Mayor Hinton moved and Councilmember
Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 7 and
Additional Item Not Numbered (*).

Item(s) Number(s) 5 and 6 were pulled from the
agenda.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Master Agreement with Interactive Resources approved. Master Agreement has been signed and executed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Absent: None
Abstain: None
2022-256 September 6, 2022 Cal OES Request for Assignment Regarding Kincaide Fire Director of Emergency Services MOTION:

Vice Mayor Hinton moved and Councilmember
Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 7 and
Additional Item Not Numbered (*).

Item(s) Number(s) 5 and 6 were pulled from the
agenda.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None required. Item approved for CalOES.
2022-257
Resolution Number 6474-2022
September 6, 2022 Discussion and Consideration of Resolution of Consent to modify the Sonoma County Tourism (SCT) Business Improvement Area (BIA) assessment to remove the $350,000 revenue threshold for establishments entirely. All lodging operators in the BIA would pay 2% of their collected rents, including vacation rental income, as an assessment to promote responsible tourism and marketing efforts by Sonoma County Tourism, the County’s Destination Stewardship Organization.

City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Rich seconded the motion to approve Resolution
of Consent to modify the Sonoma County
Tourism (SCT) Business Improvement Area (BIA)
assessment to remove the $350,000 revenue
threshold for establishments entirely. All lodging
operators in the BIA would pay 2% of their
collected rents, including vacation rental income,
as an assessment to promote responsible tourism
and marketing efforts by Sonoma County
Tourism, the County’s Destination Stewardship
Organization.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Gurney, Rich, and Vice Mayor Hinton
Noes: Mayor Slayter

Absent: None
Abstain: Councilmember Glass
None. Resolution sent to SCT.
2022-258
Resolution Number 6475-2022
September 6, 2022 Discussion and Consideration of Submittal of City Response to Sonoma County Grand Jury Report (Responsible Department:

Planning/City Administration)
Under California Penal Code Section 933(c), a response to the Presiding Judge of the Superior Court regarding the Civil Grand Jury’s Report is required 90 days after the submission of the Civil Grand Jury’s final report. No later than 90 days after the grand jury submits a final report on the operations of any public agency subject to its reviewing authority, the governing body of the public agency shall comment to the presiding judge of the superior court Planning MOTION:

Mayor Slayter moved and Councilmember Rich
seconded the motion to approve Submittal of
City Response to Sonoma County Grand Jury
Report as amended:
• Affordable Housing Past Present and
Future Recommendations
• F3
• Disagree
Staff prepared and submitted Grand Jury Response. No further action needed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 71 of 97 ends

Grand Jury Final Reports:
i. Affordable Housing: Monitoring and Compliance
ii. Affordable Housing: Past, Present and Future
• Insert successes of the City (last
Planning Cycle RHNA numbers and current RHNA
numbers)
• Complied in last 16 years
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-259 September 6, 2022 Calder Creek Naturalization Final presentation, consideration of approval of concept and authorize work with California Urban Stream Preservation (CUSP) on grant applications
Planning MOTION:

Glass moved and Rich seconded the motion to
approve concept Phase 1; authorize staff to enter
into agreement with CUSP and authorize staff to
work with California Urban Stream Preservation
(CUSP) on grant applications.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: Councilmember Gurney
Abstain: None
Staff to finalize agreement with CUSP.
2022-260 September 6, 2022 City Manager-Attorney/City Clerk Reports: (This will be either verbal or written reports provided at or prior to the meeting):
• Qualified Candidates for City Council November 8,
2022 City Municipal Election
City Administration None Required. None Required. Informational Only. 2022-261 September 7, 2022 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Gov. Code section 54956.9(d)(2)
(Two Cases)
City Administration No Report Out No Report Out.
2022-261 September 20,
2022
Approval of Minutes of August 31, 2022 Special City Council Meeting Minutes
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2022-262 September 20,
2022
Approval of Minutes of September 6, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, and 7.

None Required. Minutes approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 72 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
2022-263 September 20,
2022
Approval of Minutes of September 7, 2022 City Council Special Meeting – Closed Session Meeting Minutes
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2022-264
Resolution Number 6476-2022
September 20,
2022
Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.
c. Resolution needs to be submitted to Council every 30 days. Last approval: August 31, 2022
(Next approval scheduled for October 18, 2022)
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
None Required. Resolution approved, posted and filed.
2022-265
Resolution Number 6477-2022
September 20,
2022
Approval of Resolution Extending the City of Sebastopol City Council Proclamation of Existence of Local Homeless Emergency (Responsible Department: City Administration)
a. Needs to be approved every 60 days. Last approval:

August 2, 2022 (needs to be approved by October 2, 2022 (October 4th 2022 Council meeting is beyond the deadline)
(Next approval scheduled for November 15, 2022)
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
None Required. Resolution approved, posted and filed.
2022-266 September 20,
2022
Authorization for City Manager to Execute Contract for Well 7 Filter Media Replacement with De Nora Water Technologies, Inc. for Total Amount of $68, 964
Public Works Superintendent MOTION:

Vice Mayor Hinton moved and Councilmember
Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Contract approved. Media change out scheduled for January 2023 Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 73 of 97 ends

Absent: None
Abstain: None
2022-267 September 20,
2022
Approval of Issuance of Request for Proposals – Comprehensive Grant Writing Services. The funding is in the approved FY 2022- 2023 City Budget for an Amount of $60,000
City Administration MOTION:

Vice Mayor Hinton moved and Councilmember
Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 6, and 7.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
RFQ Issued. Waiting for Responses.
2022-268 September 20,
2022
Informational Item from Sebastopol World Friends On Recent Activities
Mayor Slayter No vote required. Informational Only None Required. 2022-269 September 20,
2022
Discussion and Direction for Parklets on Caltrans Right of Way and/or Local Streets
GHD Engineering Vice Mayor Hinton moved and Councilmember Gurney seconded the motion to:
• Direct staff to apply for the Caltrans
encroachment permit as item one on the South
Main Street location.
• Direct staff look for guideline
designs on Caltrans another local streets
• a. Design features for
parklets on Caltrans ROW and local streets;
• b. Maintenance
requirements and responsibilities;
• c. Encroachment and
building permit process and requirements and
restrictions for parklets on local streets;
• d. Business restrictions
on parklet use for parklets on local streets.
• Funding for $35,000
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
--------------------------------------------------
Mayor Slayter moved and Councilmember
Gurney seconded the motion to:

Direct staff to approach Caltrans regarding
abandonment of the Depot Street Caltrans right
away and eventual City acquisition of that
property for municipal purpose.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 74 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-270 September 20,
2022
Discussion of City Council Policy No Cost Opt-Out Program for City Wide Water Meter Project
Public Works Superintendent Mayor Slayter moved and Vice Mayor Hinton seconded the motion to approve City Council
Policy No Cost Opt-Out Program for City Wide
Water Meter Project
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Policy No Cost Opt-Out Program for City Wide Water Meter Project Approved. Policy will be instituted when the installation of the water meters begins.
2022-271 September 20,
2022
Receipt and Discussion of Final Report out and Recommended Actions from the Former Ad Hoc Committee for the Unhoused.

This report was originally scheduled for June 2022 Council Meeting (prior to the disbandment of the Ad Hoc Committee).

City Administration Item Continued due to lateness of hour Item continued. 2022-272 September 20,
2022
City Manager-Attorney/City Clerk Reports: (This will be either verbal or written reports provided at or prior to the meeting):
a. Report Out – Relaunch Sebastopol Ad Hoc Committee
(Bi Monthly Report)
City Administration Item Provided to Council and Public. None Required. Report posted and filed.

Reference Orders October 4, 2022 PROCLAMATIONS/PRESENTATIONS:

The following were presented:
• Proclamation – Fire Prevention Week – October 9-15,
2022
• Proclamation - October 16-22, 2022 as “Freedom from
Workplace Bullies Week”
• Proclamation - October as Domestic Violence
Awareness Month
City Administration None Required Proclamations Mailed to Organizations. No further action required. 2022-273 October 4, 2022 Approval of Extension of Ad Hoc Committee – Ad Hoc Committee – Fire Department Funding & Staffing Committee from Current Ending Date of September 30, 2022 to Extended Date of December 31, 2022
City Administration /Ad Hoc
Committee
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, and 4.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Committee Extended to Dec 2022
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 75 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-274 October 4, 2022 Approval and Receipt of Upcoming Vacancy(ies)on the Design Review Board (Responsible Department: Planning/City
Administration)
Term Ending Dates: December 31, 2022
a. Ted Luthin Category B
b. Marshall Balfe Category D
c. Cary Bush Category A
Planning MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, and 4.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Staff to post vacancies. Interviews will be set for a later meeting. 2022-275 October 4, 2022 Approval and Receipt of Upcoming Vacancy(ies)on the Planning Commission (Responsible Department: Planning/City
Administration)
Term Ending Dates: December 31, 2022
a. Kathy Oetinger
Planning MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, and 4.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Staff to post vacancies. Interviews will be set for a later meeting. 2022-276 October 4, 2022 Approval and Receipt of Upcoming Vacancy(ies) on the Climate Action Committee (Responsible Department: Planning/City Administration)
Term Ending Dates: December 31, 2022
a. Josho Somine (Ecological background)
b. Woody Hastings (Climate Action or other climate
group)
c. Alex Goodman (Climate Action or other climate group) d. Gerry Glaser (Climate/sustainability background)
e. Vacant Youth Position (1 of 2 youth positions)
Planning MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, and 4.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Staff to post vacancies. Interviews will be set for a later meeting. 2022-277 October 4, 2022 Informational Update - Climate Action Committee Planning None Required. Report Received. None required. Report Received. 2022-278 October 4, 2022 Receipt and Discussion of:
a. Informational Presentation: SAVS Quarterly Report to the City Council on RV Pilot Program
City Administration None Required. Report Received. None required. Report Received. 2022-279
Resolution Number 6478-2022
October 4, 2022 Resolution of Support St. Vincent de Paul submit an application to the Sonoma County Community Development Commission for
Funding
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Resolution of Support St. Vincent de
Paul submit an application to the Sonoma County
Community Development Commission for
Funding as amended:

None Required. Resolution approved, posted, filed and distributed to applicant.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 76 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
NOW, THEREFORE BE IT RESOLVED that the City
Council of the City of Sebastopol does hereby
support St. Vincent de Paul’s application to the
Sonoma County Community Development
Commission for Funding and
BE IT FUTHERT RESOLVED that the City Council of
the City of Sebastopol does further support any
alternative or supplemental funding sought by
SVDP for purposes described in this resolution.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-280
Resolution Number 6479-2022
October 4, 2022 Approval of Resolution of Support for West County Community Services’ (WCCS) application to the Sonoma County Community Development Commission for Funding
Planning MOTION:

Mayor Slayter moved and Councilmember Glass
seconded the motion to approve the Resolution
of Support for West County Community Services’
(WCCS) application to the Sonoma County
Community Development Commission for
Funding.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None required. Resolution approved.
2022-281 October 4, 2022 Receipt and Discussion of Final Report out and Recommended Actions from the Former Ad Hoc Committee for the Unhoused.

This report was originally scheduled for June 2022 Council Meeting (prior to the disbandment of the Ad Hoc Committee).

City Administration MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve:

1. That the City Council identify a staff
lead to oversee issues related to the unhoused,
and to interface with service providers, the City
Council, and others as needed. Specifically, that
the City Manager identify the staff lead

2. That the City Council appoint a
Council Liaison (Councilmember Rich) to Service
Providers for the Unhoused (including but not
limited to SAVS/Horizon Shine, WCCS,
CDC/Elderberry Commons), and that the Liaison
be directed to report back to the City Council
quarterly, and to work with the staff lead (if
None Required. Councilmember Rich appointed liaison and Planning Director appointed as staff liaison.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 77 of 97 ends

3. That the City Council not create a
new Ad Hoc RV Village Property Search
Committee.

4. That the City Council commit to a
continuation of support for Horizon Shine.

That City Councilmember Rich is the appointed
liaison.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-282 October 4, 2022 Receipt of Annual Level of Service Report Planning None Taken. Council received report None required. Report Received. 2022-283 October 4, 2022 Consideration of Fossil Fuel Treaty Support Planning None. Item Continued None. Item Continued 2022-284 October 4, 2022 Report out of Conversation with Caltrans Regarding Depot Street (As discussed at Sep 20th 2022 City Council Meeting)
City Administration None Required. Informational Only None Required. Information received.

Staff has contacted Caltrans to inquire on possibility for acquiring a portion of State right of way at Sebastopol Avenue and Depot for a permanent parklet/park. Caltrans is determining the typed relinquishment required and other conditions, constraints included as part of relinquishment.
2022-285 October 5, 2022 CLOSED SESSION:

1. Conference with Legal Counsel: Anticipated Litigation (Gov. Code section 54956.9(d)(2)
(Two Cases)

2. Conference with Legal Counsel: Pending Litigation
Employee arbitration and appeal
Government Code 54956.9(d)(1)
City Attorney No report out from closed session. No report out from closed session. 2022-286 October 18, 2022 PROCLAMATIONS/PRESENTATIONS:
• Certificate of Appreciation – Sunny Galbraith – In
Recognition of her Time and Committee as Chair to the Former Zero Waste Committee
City Administration None Required. None Required.
2022-287 October 18, 2022 Approval of Minutes of September 20, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Minutes approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 78 of 97 ends

Absent: None
Abstain: None
2022-288 October 18, 2022 Approval of Minutes of October 4,, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2022-289 October 18, 2022 Approval of Minutes of October 5,, 2022 City Council Special City Council Meeting Closed Session Meeting Minutes
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
None Required. Minutes approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 79 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Abstain: None
2022-290
Resolution Number 6480-2022
October 18, 2022 Approval of Contract with Sonoma County Registrar of Voters for Agreement of Election Services The current agreement expires on December 31, 2022. The proposed agreement will take effect January 1, 2023, and run through December 31, 2027
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved, posted and filed.
2022-291
Resolution Number 6481-2022
October 18, 2022 5. Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.

Resolution needs to be submitted to Council every 30 days Continuation of Virtual Meetings: First Approved:

September 21, 2021
i. Approved for Continuation:

October 19, 2021
November 16, 2021
December 7, 2021
January 4, 2022
February 1, 2022
March 1, 2022
March 15th 2022
City Administration MOTION:

Mayor Slayter moved and Councilmember Rich
seconded the motion to approve resolution
Authorizing Continued Use of Teleconference
Meetings Based on Circumstances of the COVID19 state of emergency.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 80 of 97 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
April 5, 2022
May 3, 2022
May 17, 2022
June 7, 2022
July 5, 2022
August 2, 2022
August 31,2022
Proposed Approval (30 day extension requirement).

Next Action: Scheduled for
November 15, 2022 City Council Meeting
2022-292
Resolution Number 6482-2022
October 18, 2022 Approval of Biennial Review of City of Sebastopol Conflict of Interest Code. As required by the Political Reform Act (Government Code Section 87300 et. seq.), the City is required to review and amend, biennially, the previously adopted Conflict of Interest Code.

This Code designates employees who must periodically disclose certain personal financial holdings based on their position by filing a Statement of Economic Interests (Form 700). These filers are informally referred to as designated officials.

City Administration MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Resolution approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 81 of 97 ends

Absent: None
Abstain: None
2022-293
Resolution Number 6483-2022
October 18, 2022 Extension of Emergency Proclamation of Local Emergency (COVID19) issued by the Director of Emergency ServicesFire MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Abstain: None
2022-294
Resolution Number 6484-2022
October 18, 2022 Approval of Allocation of Budget for Flood-Related repairs and Consultant services for the Sebastopol Cultural Community Center GHD/Engineering/City
Administration
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
MOTION:

Councilmember Gurney moved and
Councilmember Glass seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7 and 8.

Item Number 5 has been removed from the
consent calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Resolution approved, posted and filed.
2022-295 October 18, 2022 Consideration of Fossil Fuel Treaty Support Planning MOTION:

Councilmember Glass moved and
Councilmember Rich seconded the motion to
approve endorsement of a call for an
international treaty to phase out fossil fuels.

None required. Staff to coordinate endorsement.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-296 October 18, 2022 Informational Presentation: Map Your Neighborhood (MYN) and Sebastopol Neighborhood Communications Unit (SNCU) TwiceAnnual Report.

Fire None Required. Informational Only, None required. Council received informational presentation. 2022-297
Proposed Ordinance Number 1143
October 18, 2022 Public Hearing – Introduction and First Reading of Municipal Code Amendment to Section 5.58 “Coin-Operated Play Devices”. This amendment would remove language that prohibits businesses that offer coin-operated play devices from serving alcohol on premises when minors are present. As noted below the following
amendment to remove language from the City’s Municipal Code will be considered:

Chapter 5.58 Coin-operated Play Devices. 5.58.100.A.10 No alcoholic beverages shall be sold or consumed on the premises, except those businesses where minors under the age of 21 are prohibited by law.

Planning MOTION:

Mayor Slayter moved and Councilmember Rich
seconded the motion to approve introduction
and First Reading of Municipal Code Amendment
to Section 5.58 “Coin-Operated Play Devices”.

This amendment would remove language that
prohibits businesses that offer coin-operated play
devices from serving alcohol on premises when
minors are present. As noted below the following
amendment to remove language from the City’s
Municipal Code. Chapter 5.58 Coin-operated
Play Devices. 5.58.100.A.10 No alcoholic
beverages shall be sold or consumed on the
premises, except those businesses where minors
under the age of 21 are prohibited by law.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
First reading waived. Second reading scheduled for Nov 1 Council meeting.
2022-298 November 1, 2022 PROCLAMATIONS/PRESENTATIONS:
• Proclamation - November 11, 2022 – ProclamationVeterans Day Recognition City Administration None Required. None Required.
2022-299 November 1, 2022 Approval of Minutes of October 18, 2022 City Council Regular Meeting Minutes
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 6, 7, 8 and 9. With the approved amount
of $1825 for Item Number 4 – Chamber
Sponsorship.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
None Required. Minutes approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 84 of 97 ends

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-301
Ordinance 1143
November 1, 2022 Approval of Second Reading and Adoption of Ordinance Number 1143 for Municipal Code Amendment to Section 5.58 “CoinOperated Play Devices”. This amendment would remove language that prohibits businesses that offer coin-operated play devices from serving alcohol on premises when minors are present. As noted below the following amendment to remove language from the City’s Municipal Code: Chapter 5.58 Coin-operated Play Devices.

5.58.100.A.10 No alcoholic beverages shall be sold or consumed on the premises, except those businesses where minors under the age of 21 are prohibited by law.

Planning MOTION:

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Ordinance approved, no follow up required.
2022-302 November 1, 2022 Approval of City Sponsorship Program Request – Sebastopol Chamber of Commerce for Movie Night. Total Request for
Sponsorship: $1825.00
Public Works/Administrative
Services
MOTION:

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Sponsorship of $1825.00 approved. No further action is required.

Await for invoice from Chamber.
2022-303
Resolution Number 6485-2022
November 1, 2022 Approval of Change Order 2 with Piazza Construction and adoption of Resolution amending the Capital Improvement Budget for Fiscal Year 2022-23 for First Street Water Main Replacement Project 0818-20.09
Engineering/GHD MOTION:

CO 2 was approved and budget amendment resolution was adopted.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 85 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-304 November 1, 2022 Approval of Plans and Specifications and Authorization to Bid SR 116 ADA Ramps-Bodega/Florence/Robinson Pedestrian
Improvement Project
Engineering/GHD MOTION:

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Project plans and specs were approved and authorization to bid project was also approved.
2022-305
Resolution Number 6486-2022
November 1, 2022 Approval Out of Service Area Agreement for Sewer Connection at 286 Eddie Lane (Bryan M. Doherty, Jr. and Marilyn Zick, Trustees for The Zick/Doherty Family Trust U/D/T March 17, 2000 (Owners) Engineering/GHD MOTION:

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Agreement was approved. City Engineer is taking next steps with applicant to go through LAFCO process.
2022-306
Resolution Number 6487-2022
November 1, 2022 Approval of Revised Job Descriptions for Police Department (Sergeant, Lieutenant and Captain) and Reallocation and Recruitment for a Police Captain
Police MOTION:

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
None required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Abstain: None
2022-307 November 1, 2022 Approval of a Fee Waiver Request for $1220 for the Sebastopol Community Church - Microshelter Temporary Use Permit (1000 Gravenstein Hwy North)
Planning MOTION:

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Approved. None required.
2022-308 November 1, 2022 Approval of Letter of Support To Sonoma County Board of Supervisors to Authorize the Interim Director of the Community Development Commission to enter into an agreement of up to $330,000 in discretionary funds to continue the operation of the Horizon Shine RV parking program in Sebastopol through June 30, 2023. (Requestors: Councilmember Rich (City Council’s Liaison to Service Providers for the Unhoused)
Councilmember Rich N/A Item Withdrawn from Agenda
2022-309 November 1, 2022 Discussion and Consideration of Draft ordinance regarding oversight of the City’s acquisition and use of surveillance technology and imposing a ban on certain types of surveillance technology
Police MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
direct staff to move forward with the first reading
at the next City Council meeting.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Introduction and first reading of Draft Ordinance scheduled for November 15, 2022 City Council meeting.
2022-310 November 9, 2022 CLOSED SESSION:

1. Conference with Legal Counsel: Anticipated Litigation (Government Code Section 54956.9)
(One Case)

2. Conference with Legal Counsel: Existing Litigation
(Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE ELIGHTZA
CORLEY, JESSICA MARIE WETCH, and SONOMA COUNTY ACTS OF
KINDNESS Versus City of Sebastopol
(One Case)
City Administration No Report Out No Report Out
2022-311 November 15, 2022 Approval of Minutes of November 1, 2022 City Council Regular Meeting Minutes
City Administration Vice Mayor Hinton moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 removed.

None Required. Minutes approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 87 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-312 November 15, 2022 Approval of Minutes of the November 9, 2022 City Council Special Meeting – Closed Session
City Administration Vice Mayor Hinton moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2022-313
Resolution Number 6488-2022
November 15, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
i. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
ii. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.
i. Resolution needs to be submitted to Council every 30 days Continuation of Virtual Meetings:

1. First Approved: September 21, 2021

2. Approved for Continuation:
a. October 19, 2021
b. November 16, 2021
c. December 7, 2021
d. January 4, 2022
e. February 1, 2022
f. March 1, 2022
g. March 15th 2022
h. April 5, 2022
i. May 3, 2022
j. May 17, 2022
k. June 7, 2022
l. July 5, 2022
m. August 2, 2022
n. August 31, 2022
o. September 22, 2022
p. October 18, 2022
q. Proposed Approval: November 15, 2022
iii. Next Action: Scheduled for December 6, 2022 City
Council Meeting
City Administration Vice Mayor Hinton moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2022-314
Resolution Number 6489-2022
November 15, 2022 Extension of Proclamation Proclaiming the Existence of a Local Homeless Emergency. Government Code Section 8630, requires that the Council review the need for continuing the local emergency at least every 60 days until such local emergency is terminated.
i. First Proclaimed: November 30, 2021
ii. First Extension was approved January 18, 2022
iii. Second Extension was approved: March 15, 2022
iv. Third Extension was approved: May 3, 2022
v. Fourth Extension was approved: June 21, 2022
vi. Fifth Extension was approved: August 2, 2022
vii. Sixth Extension approval: September 20, 2022
viii. Proposed Approval: November 15, 2022
ix. Next Action: Next Extension Needed within 60 days or (January 3, 2023 City Council Meeting)
City Administration Vice Mayor Hinton moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved, posted and filed.
2022-315 November 15, 2022 Acceptance of Audit Report for Sanitary Sewer Management Plan and Finding This Item is Not a “Project” Pursuant to CEQA Guidelines Section 15378(b)(5)
Engineering/GHD Vice Mayor Hinton moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Audit report was accepted by Council and the report has been filed with the Public Works department.
2022-316 November 15, 2022 Acceptance of Priority List for the 5th District Infrastructure Funding and Approval of the Enhanced Pedestrian Crossing at Sunset/Taft Improvement for Submittal
Engineering/GHD Councilmember Gurney moved and Vice Mayor Hinton seconded the motion to approve Priority
List for the 5th District Infrastructure Funding and
Approval of the Enhanced Pedestrian Crossing at
Sunset/Taft Improvement for Submittal and
• Direct staff to determine a cost
estimate for each of the components in the
report and prioritize them.
• Package be forwarded to supervisor
for consideration
• Short fall in determination asking
supervisor to fund top priorities on that list
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
Priority List was approved and Letter to Lynda Hopkins for the infrastructure funding request has been sent with Mayor Slayter’s signature.
2022-317
Resolution Number 6490-2022
November 15, 2022 Adoption of Water and Sewer Standards and Finding this Action Exempt from the California Environmental Quality Act (CEQA) Under Section 15061(b)(3) and Section 15303(d)
Engineering/GHD Vice Mayor Hinton moved and Councilmember Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 removed.

Resolution was adopted and water and sewer standards have been approved and posted.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 89 of 97 ends

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-318 November 15, 2022 Approval of Amendment #41 to GHD Master Agreement No. 2010- 01-36 for the Zimpher Creek Sewer Relocation Part 1 and Part 2 Project and Finding This Item is Not a “Project” Pursuant to CEQA Guidelines Section 15378(b)(5)
Engineering/GHD/City
Administration
Vice Mayor Hinton moved and Councilmember
Gurney seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 removed.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Amendment 41 was approved and has been executed.
2022-319 November 15, 2022 Public Hearing – Introduction, First Reading and Consideration of an ordinance XXXX introducing the adoption of the 2022 California State Codes with local amendments. This ordinance modifies Chapter Fifteen of the Sebastopol Municipal Code and Finding this Action Exempt from the California Environmental Quality Act (CEQA) Under Section 15061(b)(3)
Building Mayor Slayter moved and Councilmember Glass
seconded the motion to approve Introduction,
First Reading and Introduction of Ordinance XXXX
introducing the adoption of the 2022 California
State Codes with local amendments. This
ordinance modifies Chapter Fifteen of the
Sebastopol Municipal Code and Finding this
Action Exempt from the California Environmental
Quality Act (CEQA) Under Section 15061(b)(3).

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Second reading scheduled.
2022-320
Resolution Number 6491-2022
November 15, 2022 Public Hearing – Appeal of Planning Commission Decision for a Temporary Use Permit to allow the continued temporary residential use for a 24-7 safe parking for RV (Recreational Vehicles) for two years at 845 Gravenstein Highway North (aka the “Horizon Shine” RV Village) and Finding the Action Exempt from the California Environmental Quality Act (CEQA) Under Sections 15061(b)(3), 153014, and 15304, Class 4
Planning Councilmember Glass moved and Vice Mayor
Hinton seconded the motion to adopt the
resolution, denying the appeal from Zachary
Imbrogno and Friends of Northwest Sebastopol,
and upholding the Planning Commission’s
approval of the Temporary Use Permit for the
operation of a temporary 24/7 recreational
vehicle RV parking site at 845 Gravenstein
Highway North, and that would be subject to
Exhibit A, Exhibit B, the Specific Conditions of
Approval, with the modification to item 1b to
provide quarterly reports to the Planning
Commission and the City Council as a regular
agenda item, and a change to 1c, the plan for the
Appeal denied. No follow up required. Applicant will provide quarterly updates to both Planning Commission and City Council per approval.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
transition reports shall begin on the fourth
quarterly report at the latest, and also subject to
Exhibit C, the standard conditions of approval.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass, Gurney,
Rich, Vice Mayor Hinton and Mayor Slayter
Noes: None

Absent: None
Abstain: None
2022-321 November 15, 2022 Public Hearing – Introduction, First Reading and Consideration of a “Surveillance Technology and Community Safety” ordinance number XXXX and the addition of Chapter 8.80 to the City of Sebastopol Municipal Code and Finding This Item is Not a “Project” Pursuant to CEQA Guidelines Section 15378(b)(5)
Police Councilmember Rich moved and Vice Mayor
Hinton seconded the motion to Introduction,
First Reading and Consideration of an Ordinance
XXXX “Surveillance Technology and Community
Safety” and the addition of Chapter 8.80 to the
City of Sebastopol Municipal Code and Finding
This Item is Not a “Project” Pursuant to CEQA
Guidelines Section 15378(b)(5).

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Second reading and consideration for adoption scheduled for December 6, 2022 City Council meeting.
2022-322 November 15, 2022 Public Hearing - Introduction, first reading and consideration of Amendment to Ordinance XXXX and Finding This Item is Not a “Project” Pursuant to CEQA Guidelines Section 15378(b)(5):
(Responsible Department: Fire)
i. Proposed budget for modifications to the Emergency
Operations Center located at the Sebastopol Police Department as well as proposed budget for modifications to the backup Emergency Operations Center located at the Sebastopol Fire Department;
ii. Amendments to the Emergency Management
Ordinance to be consistent with Emergency Operations Plan; (This will need to be a public hearing)
iii. Update on conducting of annual mock training
drills/exercises to ensure staff is prepared for emergency situations and maintain certificates of training; and
iv. Proposed Appendixes to Approved Plan to include but not limited to:
a. Location of Cooling Center(s)
b. Location of Buildings with City Generators
c. Location of Evacuation Center
d. Procedures for opening said buildings (Cooling
Centers, Evacuation Center, etc.)
e. Location of Ham Operators
Fire None Taken Item to return to City Council for Amendments as Requested 2022-323 November 15, 2022 Discussion and Consideration of Approval of Electric Vehicle Charging Station Lease Agreement in the Burnett Street Parking Lot and Finding this Action Exempt from the California Environmental Public Works None Taken Reviewing possible for return to council with alternative options.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

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Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Quality Act (CEQA) Under Sections 15061(b)(3); 15304, Class 4; and 15303 (d) and (e)
2022-324 December 6, 2022 Approval of Minutes of November 15, 2022 City Council Regular Meeting Minutes
City Administration Mayor Slayter moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 5.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2022-325
Resolution Number 6492-2022
December 6, 2022 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.

Resolution needs to be submitted to Council every 30 days Continuation of Virtual Meetings:

First Approved: September 21, 2021
i. Approved for Continuation:

October 19, 2021
November 16, 2021
December 7, 2021
January 4, 2022
February 1, 2022
March 1, 2022
March 15th 2022
April 5, 2022
May 3, 2022
May 17, 2022
June 7, 2022
July 5, 2022
August 2, 2022
August 31,2022
October 18, 2022
November 15, 2022
Proposed Action: December 6, 2022 (December 20th Meeting Beyond the 30 Day Time Requirement)
Next Action: Scheduled for January 3, 2023 City Council Meeting City Administration Mayor Slayter moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 5.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required Resolution approved, posted and filed.
2022-326
Resolution Number 6493-2022
December 6, 2022 Extension of Emergency Proclamation of Local Emergency (COVID19) issued by the Director of Emergency ServicesFire Chief Mayor Slayter moved and Councilmember Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, and 5.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: January 3, 2023

Page 92 of 97 ends

Sebastopol City CouncilJanuary 3, 2023

Sebastopol City Council
January 3, 2023